Agenda packet — Colma City Council, September 11, 2024 (part 1 of 4)

Regular Meeting Agenda 09.11.2024 Page 1 of 3

AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, September 11, 2024
Regular Session – 7:00 PM

The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.

As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To view/hear the meeting via Zoom Video Conference:

Join Zoom Meeting:

https://us02web.zoom.us/j/85610028212

Meeting ID:
856 1002 8212

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To provide Public Comment:

Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.

The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at C olma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Renee Eshun, ADA Coordinator, at 650-997-8300 or [email protected]. P lease allow two business days for your request to be processed.

Regular Meeting Agenda 09.11.2024 Page 2 of 3

PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATIONS
• Proclamation Recognizing September 11 at Patriot Day
• Proclamation Recognizing September as Suicide Prevention Awareness Month • Honor Roll Student Recognition

PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the August 28, 2024 Regular Meeting

2. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute a Funding Agreement Amendment with the City/County Association of Governments of San Mateo County and Daly City for the Construction Phase of the Smart Corridor Project Pursuant to CEQA Guideline 15301 and 15304

NEW BUSINESS

3. FY2024-25 NON-PROFIT FUNDING
Consider: Adopting a Resolution Determining Eligibility for Grant Funding, Approving Grants to Eligible Organizations, Finding that Each Approved Grant Serves a Public Purpose, and Authorizing Contracts with Each Eligible Organization for the Use of Town Funds Pursuant to CEQA Guideline 15378

4. PENINSULA CLEAN ENERGY SOLAR PANELS FOR TOWN HALL
Consider: Adopting a Resolution Approving and Authorizing the City Manager to Execute Solar Power Purchase Agreement for the Selected Solar Array at Town Hall Pursuant to CEQA Guidelines 15301 and 15303

Regular Meeting Agenda 09.11.2024 Page 3 of 3

5. ADOPT RESOLUTIONS APPROVING MEMORANDUMS OF UNDERSTANDING, APPROVING

COST OF LIVING INCREASES FOR CERTAIN UNREPRESENTED EMPLOYEES AND MODIFYING THE TOWN’S SALARY SCHEDULE, AMENDING THE COLMA ADMINISTRATIVE CODE SUBCHAPTER 3.02 RELATING TO STANDBY DUTY AND OVERTIME, AND ORDINANCE

AMENDING THE MUNICIPAL CODE RELATING TO TOWN HOLIDAYS
Consider:

1. Adopting the following resolutions:
a. Resolution Approving Memorandum of Understanding Between the Town of Colma and the Colma Peace Officers Association for the Period of July 1, 2024 through June 30, 2026 Pursuant to CEQA Guideline 15378
b. Resolution Approving Memorandum of Understanding Between the Town of Colma and the Colma Police Communication/Records Association for the Period of July 1, 2024 through June 30, 2026 Pursuant to CEQA Guideline 15378
c. Resolution Approving Cost of Living Salary Increases for Certain Unrepresented Employees Pursuant to CEQA Guideline 15378
d. Resolution Adopting the Salary Schedule as of September 11, 2024 Pursuant to CEQA Guideline 15378
e. Resolution Amending Colma Administration Code Sections 3.02.272 and 3.02.280 Regarding Standby Duty and Overtime Pursuant to CEQA Guideline 15378

2. Introduce the following ordinance:
a. Ordinance Amending Section 1.01.050 of the Colma Municipal Code Relating to Town Holidays Pursuant to CEQA Guideline 15378 and Waive Further Reading

REPORTS
Mayor/City Council
City Manager

DJOURNMENT

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Minutes – Regular Meeting 08.28.24 Page 1 of 4

MINUTES

REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, August 28, 2024
Closed Session – 5:30 PM
Regular Session – 7:00 PM

PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Goodwin called the meeting to order at 7:00 p.m.

Council Present – Mayor John Irish Goodwin, Vice Mayor Ken Gonzalez, and Council Members Carrie Slaughter, Helen Fisicaro, and Joanne F. del Rosario Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, Director of Planning and Public Works Brad Donohue, City Planner Farhad Mortazavi, Administrative Services Director Renee Eshun, City Clerk Michelle Estabillo, and Administrative Technician Abigail Dometita Council recited the Pledge of Allegiance.

ADOPTION OF THE AGENDA
Action: A motion was made by Council Member del Rosario, seconded by Vice Mayor Gonzalez, to adopt the agenda. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez, Vice Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0

REPORT OUT OF CLOSED SESSION
Mayor Goodwin stated there was no reportable action from Closed Session.

PRESENTATIONS
• Mayor Goodwin recognized the Colma Historical Association.

PUBLIC COMMENTS
There were no Public Comments.

ITEM 1

Minutes – Regular Meeting 08.28.24 Page 2 of 4

CONSENT CALENDAR

1. Motion to Approve the Minutes from the July, 24 2024 Special Meeting

2. Motion to Approve the Minutes from the July, 24, 2024 Regular Meeting

3. Motion to Approve Report of Checks Paid for July 2024

4. Motion to Adopt Resolution No. 2024-26 Supporting the Design of Hillsdale Boulevard Improvement Project (Phase II) and Submitting an Application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Funding Pursuant to CEQA Guideline 15306

Action: A motion was made by Council Member del Rosario, seconded by Vice Mayor Gonzalez, to approve the Consent Calendar. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez, Vice Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0

PUBLIC HEARING

5. Ordinance Amending Subchapter 4.10 Regulating Tobacco Retailers City Attorney Diaz presented the staff report.

Mayor Goodwin opened Public Comment.

Public Comment:

Public Speaker (1)
Council questions and comments followed.

City Attorney Diaz responded to Council questions.

Minutes – Regular Meeting 08.28.24 Page 3 of 4
Action: A motion was made by Council Member Slaughter, seconded by Vice Mayor Gonzalez, to adopt Ordinance No. 821 amending Subchapter 4.10 of the Colma Municipal Code relating to Tobacco Retail Permits and adopting by reference Chapter 4.98 of Title 4 of the San Mateo County Ordinance Code to consolidate and clarify existing definitions and enact additional requirements for Tobacco Retailer Permits pursuant to CEQA 15378 and 15061(B)(3). The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez, Vice Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0

6. Ordinance Amending Subchapter 4.07 Related to Regulating Signs Principal Planner Weiss presented the staff report. She informed the Council that the attachments to the staff report were numbered incorrectly and noted that Attachment 1 is the draft ordinance; Exhibit A to Attachment 1 is the text regulating signs; and Attachment 2 is the Regulating Signs Subchapter Outline.

Mayor Goodwin opened Public Comment. No Public Comment was received.

Council questions and comments followed.

Principal Planner Weiss and City Attorney Diaz responded to Council questions.

Action: A motion was made by Council Member Fisicaro, seconded by Council Member del Rosario, to introduce Ordinance No. 822 amending Subchapter 4.07 of the Colma Municipal Code relating to Sign Regulations pursuant to CEQA Guideline 15378 and waive further reading. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez, Vice Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0

Minutes – Regular Meeting 08.28.24 Page 4 of 4

NEW BUSINESS

7. League of California Cities Voting Delegate
City Manager Barros presented the staff report.

Council discussion followed.

Action: A motion was made by Council Member Fisicaro, seconded by Council Member Slaughter, to appoint Mayor Goodwin as voting delegate to attend the League of California Cities 2024 Annual Conference and appoint Council Member Slaughter as the alternate. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez, Vice Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0

COUNCIL CALENDARING
The next Regular Meeting will be on Wednesday, September 11, 2024, at 7:00 p.m.

REPORTS
City Manager Barros provided an update on the CabConnect program as well as the Home Depot Parking Structure project. He announced the that Town Picnic will be held on Saturday, September 7 at Sterling Park; the Candidate Forum co-hosted by the League of Women Voters of Northern and Central San Mateo County and the Daly City Colma Chamber of Commerce is on Tuesday, October 8 from 6:30pm – 8:00 pm at Town Hall; and the Town Hall Council Chambers will be a designated Voting Center for the November 5 Presidential Election from November 2 through November 5.

ADJOURNMENT
Mayor Goodwin adjourned the meeting at 7:54 p.m. in memory of retired K9 Officer Choco and presented a proclamation to his handler, Officer Neil Wu.

Mayor Goodwin also noted that the Council will be returning to Closed Session to continue Closed Session Agenda Item 2.

Respectfully submitted,

Michelle Estabillo, MMC
City Clerk
Staff Report – Amendment to Smart Corridor Project Agreement Page 1 of 3

STAFF REPORT
TO: Mayor
and Members of the City Council
FROM: Brad Donohue, Public Works Director
VIA: Daniel Barros, City Manager
MEETING DATE: September 11, 2024
SUBJECT: Smart Corridor Project, Amendment to Existing Funding Agreement

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A FUNDING AGREEMENT AMENDMENT WITH THE CITY/COUNTY

ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY AND DALY CITY

FOR THE CONSTRUCTION PHASE OF THE SMART CORRIDOR PROJECT PURSUANT TO CEQA GUIDELINE 15301 AND 15304

EXECUTIVE SUMMARY
Staff recommends the City Council approve and authorize the City Manager to execute an amendment to the Funding Agreement between the Town of Colma (Town), the City/County of Association of Governments of San Mateo County (C/CAG), and Daly City (City) for reimbursement of costs associated with the construction phase of the Smart Corridor Project.

FISCAL IMPACT
There is no fiscal impact on the Town of Colma. Due to the higher-than-expected construction bids for the Smart Corridor project in the Daly City and Colma, an additional $1,038,596 is needed. C/CAG has secured $1,038,596 in additional C/CAG Measure M funds to cover the project costs.

BACKGROUND/ANALYSIS
The San Mateo County Smart Corridor project is a longstanding Agency priority. It is designed to improve mobility of local arterial streets by installing Intelligent Transportation System (ITS) equipment, such as an interconnected traffic signal system, close circuit television (CCTV) ITEM 2
Staff Report – Amendment to Smart Corridor Project Agreement Page 2 of 3 cameras, dynamic message signs, and vehicle detection system, on predefined designated local streets and state routes. The equipment is connected to underground fiberoptic communication infrastructure, enabling the equipment to communicate and share data with local transportation management centers (TMCs). The ITS infrastructure provides local cities and Caltrans with day- to-day traffic management capabilities to address recurring and non-recurring traffic congestion. The segments between City of San Bruno at the northern limits to the Santa Clara County line in the City of East Palo Alto has been completed. The South San Francisco expansion is currently in construction and is expected to be completed in early 2025.

Continuing with the vision to build the Smart Corridor from the Santa Clara County line to the San Francisco County line, the Northern Cities segment is the next segment of the project. The project is a joint effort by the cities of Daly City and Brisbane, the Town of Colma, C/CAG, and Caltrans.

The design is complete for the Northern Cities segment and the project is ready to enter into the construction phase. C/CAG is the project sponsor. The City of Daly City is leading construction of the segment located in Daly City and Colma. The City of Brisbane is managing construction within its city limit.

C/CAG has construction funding agreements with Daly City and the Town of Colma for $5.8 million. This action was approved by the City Council at its February 28, 2024 meeting. Under these agreements, C/CAG will fund the construction capital costs, construction support, department furnished materials and provide construction contingency.

The construction contract was advertised on May 29, 2024, and Daly City led the procurement effort. Bids were opened on June 26, 2024. The bid from the lowest apparent responsive bidder is $5.4M, approximately 33% higher than the engineer’s estimate. The higher than expected bid required adding $1,038,596 to the construction funding agreement with Daly City and C/CAG.

Construction
Funding
Agreement
Amendment Amended Total
Daly City/Colma $5,795,308 $1,038,596 $6,833,904
The Cit
y of Daly City is bringing a construction contract award and funding agreement amendment to its City Council for approval at the September 9th, 2024 meeting. The C/CAG Board is approving the funding agreement amendment at its September 12, 2024 meeting.

To complete the Countywide Smart Corridor network and to prevent the loss of State funding if a construction contract is not awarded by the project partners before September 30, 2024, staff recommends that City Council approve and authorize the City Manager to execute the funding agreement amendment with C/CAG and Daly City for the construction phase of the Smart Corridor project.

Staff Report – Amendment to Smart Corridor Project Agreement Page 3 of 3

ENVIRONME

NTAL REVIEW
C/CAG is designated as the lead agency under the California Environmental Quality Act (CEQA).

This Project is exempt from further environmental review pursuant to CEQA Guidelines Section 15301(c), minor alteration of existing facilities, mechanical equipment, highways and streets involving negligible or no expansion of use beyond that which presently exists. It is also exempt pursuant to CEQA Guideline 15304 as a minor alteration to land. The project is also evaluated for compliance under the National Environmental Policy Act (NEPA). A Determination of Categorical Exclusion under 23 CFR 771.117(c) activity (c)(21) for NEPA was made on July 28, 2020.

Council Adopted Values
By approving this funding agreement and authorizing the City Manager to execute the agreement between C/CAG, Daly City and Colma, promotes intelligent and innovated technology to assist the community at large to monitor and responsibly manage vehicular traffic during sever traffic conditions on State Route 280.

CONCLUSION
Staff recommends the City Council approve and authorize the City Manager to execute the Funding Agreement with C/CAG and Daly City for the construction phase of the Smart Corridor Project, pursuant to CEQA Guidelines 15301 and 15304.

ATTACHMENTS
A. Resolution
B. Funding Agreement
C. Amendment to Funding Agreement

Res 2024-__, Amended Funding Agreement for the Smart Corridor Project Page 1 of 2 RESOLUTION NO. 2024-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A FUNDING AGREEMENT AMENDMENT WITH THE CITY/COUNTY

ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY AND DALY CITY

FOR THE CONSTRUCTION PHASE OF THE SMART CORRIDOR PROJECT PURSUANT TO CEQA GUIDELINE 15301 AND 15304.

The City Council of the Town of Colma does hereby resolve:

1. Background
(a) C/CAG sponsored San Mateo County Smart Corridor Project (Smart Corridor) is an Intelligent Transportation System (ITS) project that extends along El Camino Real and major local streets connecting to US -101, and enables cities and the California Department of Transportation (Caltrans) to proactively manage daily traffic and non -recurring traffic congestion;
(b) C/CAG, City of Daly City, Town of Colm a, and Caltrans desire to extend the Smart Corridor into the City of Daly City and the Town of Colma, which includes the installation of fiber optic communication network as well as deployment of an interconnected traffic signal system, close circuit video cameras, trailblazer/arterial dynamic message signs, and vehicle detection
(c) C/CAG is the lead agency on the Project and has conducted CEQA review finding the Project to be exempt pursuant to CEQA Guidelines 15301 and 15304. Caltrans conducted NEPA review finding the Project to be subject to a Categorical Exclusion under 23 CFR 771.117(c) activity (c)(21).
(d)
Under the authority granted by Resolution 23 -103, C/CAG entered into a funding agreement with the City of Daly City, and Town of Colma for an amount of $5,795,308. This agreement outlines the obligations and responsibilities of each Party for the construction phase of the Project.
(e) Due to the higher-than-expected construction bids for the Smart Corridor project in the Daly City/Colma segment, an additional $1,038,596 is needed to complete the project. With this amendment, the total funding in the agreement will amount to $6,833,904. All other terms of the original funding agreement remain the same. (f) Staff is now recommending that the City Council approve and authorize the City Manager to sign the amended funding agreement.

2. Approval and Authorization

ATTACHMENT A
Res 2024-__, Amended Funding Agreement for the Smart Corridor Project Page 2 of 2 (a) The funding agreement once executed between the Town of Colma and C/CAG, a copy will be on file with the City Clerk, is approved by the City Council of the Town of Colma (b) The City Manager is hereby authorized to execute said agreement on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Attorney
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Certification of Adoption
I certify that the foregoing Resolution No. 2024-__ was duly adopted at a regular meeting of the City Council of the Town of Colma held on September 11, 2024, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstai n Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez, Vice Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Voting Tally
Dated _
_____________________ ___________________________________ John Irish Goodwin, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
1 FUNDING AGREEMENT BETWEEN THE CITY/COUNTY ASSOCIATION OF

GOVERNMENTS OF SAN MATEO COUNTY AND THE CITY OF DALY CITY AND

THE TOWN OF COLMA FOR CONSTRUCTION PHASE OF THE SMART

CORRIDOR EXTENSION PROJECT

THIS FUNDING AGREEMENT FOR THE CONSTRUCTION PHASE OF THE SMART CORRIDOR EXTENSION PROJECT (“Agreement”) is entered into and effective as of the 1st day of March 2024, by and between the City/County Association of Governments of San Mateo County (“C/CAG”) and the City of Daly City (“City”) and the Town of Colma (“Town”) (each a “Party” and collectively the “Parties”).

RECITALS:

WHEREAS,
C/CAG is sponsoring the San Mateo County Smart Corridor Project, which is an Intelligent Transportation System project that extends along El Camino Real and major local streets in San Mateo County connecting to US-101 and I-280; and WHEREAS, the Project enables cities and the California Department of Transportation (“Caltrans”) to proactively manage daily traffic and non-recurring traffic congestion caused by diverted traffic due to major incidents on the freeway; and WHEREAS, C/CAG, the City of Daly City and the Town of Colma, and Caltrans desire to extend the Smart Corridor concept north into the Town of Colma and the City of Daly City, and on the following arterial streets: John Daly Boulevard, Junipero Serra Boulevard, Sullivan Avenue, Southgate Avenue, and Serramonte Boulevard. The Project includes the deployment of an interconnected traffic signal system, closed circuit video cameras, trailblazer/arterial dynamic message signs, and vehicle detection systems, along with the installation of fiber optic communication network in the Town of Colma (the “Project”); and WHEREAS, the Project’s intelligent transportation system elements are illustrated on Exhibit A, Proposed Project Corridors; and
WHEREAS, the Project would enhance the communications and coordination between the City’s public safety and public works departments, other Smart Corridor cities, Caltrans, and the California Highway Patrol; and
WHEREAS, C/CAG led the Project Approval and Environmental Document (PA/ED) phase, and received Categorical Exemption determination for the NEPA from Caltrans; and WHEREAS, C/CAG led the Project’s Plans, Specifications and Estimate (PS&E) phase, which was completed in June of 2023; and
WHEREAS, C/CAG and Caltrans entered into a cooperative agreement for the construction component of the Project (“Cooperative Agreement”) on May 11, 2023, amended on September 28, 2023, attached hereto as Exhibit C; and DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC

ATTACHMENT B
2 WHEREAS,
on October 12, 2023, C/CAG and the City of Daly City entered into a separate purchase reimbursement agreement to specify items that C/CAG will reimburse the City for ; and
WHEREAS, C/CAG and the Parties will enter into a separate Ownership, Operations, and Maintenance (OOM) agreement to identify the commitment and responsibilities regarding ownership, operations, and maintenance of Smart Corridor equipment located within the Parties’ right-of-way; and
WHEREAS, C/CAG and the Parties desire to enter into an agreement to specify each Party’s obligations and responsibilities for the construction phase of the Project; NOW, THEREFORE, in consideration of the recitals and the mutual obligations of the parties as herein expressed, the Parties and C/CAG agree as follows:

1. City and Town Performance.
a. Daly City’s General Roles and Responsibilities: The City will lead the construction phase of the Project in the city/town limits of the City of Daly City and the Town of Colma. The City acknowledges and agrees to comply with all provisions of the Cooperative Agreement and its amendment (attached hereto as Exhibit C and incorporated herein by this reference) at all times while performing the City obligations under this Agreement. Duties include 1) contract administration, 2) management of the selected civil contractor and construction manager, and 3) inspection of construction, and 4) reporting project progresses to the various grantors. As the implementing agency, the City shall be responsible for managing scope, cost, schedule, and quality of the work activities and products of the Project’s construction phase. The construction phase includes construction contract administration, surveying/staking, inspecting, quality assurance, and assuring regulatory compliance. This also includes reviewing requests for information (RFIs), change orders, and submittals. Due to the nature of the Project, the construction phase will also include system integration activities and may include the development of incident response timing plans.
b. Construction Advertisement and Rules Compliance : Prior to the advertisement of activities related to the construction phase, the City shall share document(s) that describe its procurement policies and its proposed bid documents with C/CAG. The City will manage the procurement process, and will advertise, open bids, award, negotiate, and approve the construction contract in accordance with the California Public Contract Code, the California Labor Code, and the provisions of the Cooperative Agreement (Exhibit C). If the negotiated price, or the lowest responsible construction contract bid, is greater than the funding commitment identified in Exhibit B, Funding Summary, the Parties must agree in writing on a course of action within ten (10) business days from the bid opening or conclusion of price negotiations. If the Parties cannot agree on a course of action within ten (10) business days, the City will not award the construction contract and the Parties agree to consult in good faith regarding the next steps.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 3 In addition to managing the contractor, the City shall ensure that contractors adhere to site and job specific safety requirements in accordance with Project contract documents and funding requirements.

The City shall perform inspection services in accordance with all applicable regulations.

Prior to final acceptance by City, the City and/or the City’s contractor(s) shall demonstrate to C/CAG that all the construction components of the Project has been built consistent with the Project plans and specifications.

The City shall provide and maintain accurate field data on a red-lined set of Project Plans, which are to be kept current and submitted to C/CAG as complete at the conclusion of the construction. These record Plans will be used as documentation for the preparation of “as-built” Plans. The City shall provide C/CAG a set of the “as-built” plans within a month of receipt of same from City’s contractor(s).
c. Town of Colma’s General Roles and Responsibilities: The Town shall work with the City throughout the construction phase of the Project. The Town acknowledges and agrees to comply with all provisions of the Cooperative Agreement and its amendment (attached hereto as Exhibit C and incorporated herein by this reference) at all times while performing the Town obligations under this Agreement. This includes participating in project team meetings, providing permits to allow the contractor to perform work within the Town’s jurisdiction, responding to RFIs and change orders, and performing inspection services of completed work within the Town’s limits, if desired.

2. Time of Performance; Termination. The term of this Agreement shall commence on the date first written above and end on December 31, 2025, unless further extended by an amendment to this Agreement, or sooner terminated by mutual consent of the Parties. In addition, either Party may terminate the Agreement with written notice in the event that the other Party breaches a material term or condition of this Agreement or is in violation of federal, state, or local law or regulation, and such breach or violation has not been corrected after thirty (30) days of advance written notice from the non-breaching Party. In the event that the Agreement is terminated early, C/CAG will disburse funds for authorized Project work performed up to the date of termination. C/CAG will also disburse funds for authorized Project close-up costs, including:
a. Early termination costs incurred from the construction contractor, b. Costs incurred from construction contractor demobilization, and c. Restocking fees for materials purchased by the construction contractor.

C/CAG may disburse funds for other authorized Project close-out costs not listed for up to 45 days after the termination date. The Parties shall provide supporting documentation for C/CAG to authorize Project close-out costs not listed in this Section.

3. Funding. In addition to C/CAG local funds committed by this Agreement, C/CAG will receive State Transportation Improvement Program (STIP) and Local Partnership Program (LPP) for the Project’s construction phase. C/CAG will distribute these funds to the City as DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 4 a funding sub-recipient. Accordingly, the City shall comply with all applicable federal and state laws and regulations. The City is also responsible for and will comply with all applicable audit and reporting requirements pursuant to conditions of receiving such funding.

Funding amounts are those set forth in Exhibit B, Funding Summary, of this Agreement. In the event that the funding details require revision, the Parties will approve such changes with an amendment to this Agreement updating and replacing Exhibit B, Funding Summary, in its entirety. Such amendments will be executed by a legally authorized representative of the respective Parties.

The Parties acknowledge that C/CAG, as the Project sponsor, shall fully fund those Project costs and expenses for work that are within the scope of the conformed Project plans and specifications, in excess of STIP and local funds. However, C/CAG will not reimburse the City and Town for costs beyond the amount of “Other Local Funds” identified in Exhibit B, Funding Summary, and obligated in this Agreement, without a written amendment to this Agreement. Work costs, except those that are specifically excluded in this Agreement, are to be paid from the funds obligated in Exhibit B, Funding Summary. Costs for work that is not within the scope of the conformed Project plans and specifications are either to be paid by the Party incurring the costs from funds that are independent of this Agreement or to be reviewed by the Parties pursuant to the Change Order process outlined in Section 4 below.

4. Contract Change Orders. The City and Town shall respond to Requests for Information and negotiate contract change orders, if necessary. When contractor(s) requests a change order, the City shall make the initial determination whether the requested change order is essential to completion or is within the scope of the Project. The City shall reject all change orders that are not essential to completion or are not within the scope of the Project, or may choose to implement the non-essential change order with funds that are independent of this Agreement. The City shall forward those change orders they deem essential to either the Project Design Engineer of Record (“Designer”) or the City’s Construction Manager for a final determination regarding whether the requested change order is essential to completion of the Project. In this context, “essential” shall mean the requested change order is for work within the Smart Corridor Project scope and critical to overall Smart Corridor operation. If the Designer or Construction Manager, depending on which is selected, determines the change order is essential, the City shall negotiate with the contractor on the cost and approve the change order, as long as the subject change order, and all cumulative change orders, do not exceed the total funds obligated in Exhibit B, Funding Summary. If the Designer/Construction Manager determines the change order is non-essential, the City may choose to pay for the cost of the change order from funds that are independent of this Agreement, or not implement the change, or the C/CAG Executive Director will decide whether to approve the non-essential change order.

In the eve
nt the City receives change order requests that will exceed the amount specified in Exhibit B, Funding Summary, the City will notify C/CAG and the Parties must agree in writing on a proposed course of action within fifteen (15) business days from receipt of the DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 5 contract change order request. The City shall properly manage contract change orders and maintain proper documentation.

5. Reimbursement. The City shall submit reimbursement requests to C/CAG for the State Transportation Improvement Program (STIP) and Local Partnership Program (LPP) funds.

Reimbursement requests shall include all the necessary materials for C/CAG to submit invoices to Caltrans. The City shall submit an invoice reflecting Project expenditures, accompanied by supporting documentation. For local funds, C/CAG agrees to reimburse the City up to the amount identified as “Other Local Funds” in Exhibit B, Funding Summary, for the construction component. No funds in excess of the amount identified as “Other Local Funds” in Exhibit B shall be reimbursed without written amendment of this Agreement. The construction component includes activities that will, when complete, enable C/CAG, Caltrans, and the City and Town to observe CCTV inputs, operate and modify trailblazer sign messages, and monitor and control traffic signal operations, as described in Section 1 above. Upon receipt and approval of the invoices and accompanying documentation as provided herein, C/CAG shall reimburse the amount claimed under the invoice within thirty (30) calendar days. In the event that Caltrans deems an invoice and/or expenditures ineligible but C/CAG determines that the invoice is eligible as defined in this Agreement, the parties agree to engage in good faith efforts to identify sufficient local funding sources and to pursue an amendment to this Agreement to augment the funding set forth in Exhibit B.

Eligible ex
penditures for reimbursement include:
a. Payment to the construction contractor and system integrator, b. Fees for the City’s third parties to conduct inspections and manage construction, c. City staff time for Project-related work, and
d. Fees for testing agencies.

C/CAG may reimburse the City for additional, duly authorized Project related expenses that fall outside the aforementioned categories are not listed above. The City is required to furnish appropriate supporting documentation and secure approval in order to receive reimbursement.

6. Schedule. The Parties will manage the work schedule to ensure the timely use of obligated funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. The Parties will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

7. Permits and Approvals. C/CAG is responsible for coordinating, obtaining, implementing, renewing and amending encroachment permits, agreements, and approvals necessary to construct the Project within the State’s right-of-way, whether they are identified in the Project scope of work or become necessary in the course of completing the Project.

The City i
s responsible for coordinating, obtaining, implementing, renewing and amending Project permits within the City’s jurisdiction, whether they are identified in the Project DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 6 scope of work or become necessary in the course of completing the Project.

The Town is responsible for coordinating, obtaining, implementing, renewing and amending Project permits within the Town’s jurisdiction, whether they are identified in the Project scope of work or become necessary in the course of completing the Project, to enable the City to successfully construct the Project.

8. Construction Claims. As the implementing agency, the City may accept, reject, compromise, settle, or litigate claims arising from the Project construction activities, provided City shall not resolve any such claims without C/CAG’s and Town’s prior written consent, which shall not be unreasonably withheld, and provided further that any settlement permitted under this Section shall not impose any financial or other obligation on C/CAG or Town, impair any right of C/CAG or Town, or contain any stipulation, admission, or acknowledgement of wrongdoing on the part of C/CAG or Town without C/CAG’s or Town’s prior written consent, which shall not be unreasonably withheld. The City shall notify C/CAG and Town within five (5) business days when a claim has been filed against the Project.

The City is
responsible for covering the cost of such claims. Work costs are to be allocated for payment pursuant to the requirements and procedures of Sections 3 and 4 above, unless such claims arose due to negligence of the City. In the event the City settles or accepts any claims that would result in a Project cost exceeding the amount specified in Exhibit B, Funding Summary, such costs shall be borne solely by the City or the Parties shall pursue an amendment to this Agreement.

9. Reporting. The City shall provide a bi-weekly Resident Engineer’s report to C/CAG. In addition, the City shall provide a weekly statement of working days, update the schedule on a monthly basis, and maintain current information regarding critical and near-critical activities, milestones, progress and outstanding issues affecting the schedule.

10. Construction Meetings. The City, the Town and C/CAG will participate in biweekly Project coordination meetings with contractor to keep apprised of Project progress.

11. Accounting and Audits. The City will maintain and will ensure that any Project subconsultant or subcontractor will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred Project costs and billings.

The Cit
y and Town will maintain and make available to each other all work-related documents during the term of this Agreement. The City and Town must retain documentation and reports for a minimum of three years after the date of issuance of the auditor’s report(s) to the City and Town; or until completion of any litigation, claim or audit, whichever is longer. The City and Town shall require any subconsultants or subcontractors hired to participate in the work to comply with this Section.

The City and Town shall permit C/CAG and C/CAG’s authorized representative to have DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 7 access to the City’s and Town’s books, records, accounts, and any and all work products, materials, and other data relevant to this Agreement, for the purpose of making an audit, examination, excerpt and transcription during the term of this Agreement and for the period specified in this Section. In no event shall the City and Town dispose of, destroy, alter, or mutilate said books, records, accounts, work products, materials and data for that period of time.

12. Compliance with All Laws. The City and Town shall at all times comply with all applicable federal, state, San Mateo County, and municipal laws, ordinances, and regulations, including without limitation those regarding services to disabled persons, including any requirements of Section 504 of the Rehabilitation Act of 1973. In the event of a conflict between the terms of this Agreement and any applicable state, federal, San Mateo County, or municipal law or regulation, the requirements of the applicable law or regulation will take precedence over the requirements set forth in this Agreement. The City and Town will timely and accurately complete, sign, and submit all necessary documentation of compliance.

13. Prevailing Wages. The City and Town shall comply with applicable sections of the California Labor Code and regulations promulgated thereunder (including without limitation, Labor Code Section 1720 et seq. and Title 8 of the California Code of Regulations Section 16000 et seq.) governing the payment of prevailing wages, as determined by the Director of the California Department of Industrial Relations, in regards to all work performed under this Agreement. The City and Town will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts. If the Project work is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, the City and Town will conform to the provisions of the Davis-Bacon and Related Acts.

14. Non-discrimination. The City and Town and any subconsultants or subcontractors performing the services on behalf of the City and Town shall not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religion, national origin or ancestry, age, sex, sexual orientation, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status, or in any manner prohibited by federal, state or local laws.

15. Disclosures. If a Party receives a public records request pertaining to the Project, that Party will notify the other Party within five (5) working days of receipt and make the other Party aware of any public records disclosed.

16. Ownership, Operations and Maintenance. Upon completion of the construction phase, C/CAG and the City and Town agree to negotiate in good faith to develop and execute new agreements regarding ownership, operations, and maintenance of the equipment.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 8 17. Indemnity and Hold Harmless.
a. Each Party
will indemnify, hold harmless and defend the other Parties and their directors/councilmembers, officers, employees and agents (collectively, "Indemnitees") against all liability, claims, suits, actions, costs or expenses from loss of or damage to property, and injuries to or death of any person (including but not limited to the property or employees of each Party) to the extent arising out of or resulting from any act or omission by the indemnifying Party, its agents, employees, contractors or subcontractors in connection with any aspect of the Project, including Project design, construction and/or maintenance.
b. Each Party will also fully release, indemnify, hold harmless and defend the other Parties and Indemnitees from and against any and all claims or suits that may be brought by any of the indemnifying Party’s contractors or subcontractors performing work in connection with or related to the Project.
c. Each indemnifying Party’s obligation to defend includes the payment of all reasonable attorneys’ fees and all other costs and expenses of suit, and if any judgment is rendered, or settlement entered, against any Indemnitee, the indemnifying Party must, at its expense, satisfy and discharge the same. Indemnitees may require the indemnifying Party to obtain counsel satisfactory to the Indemnitees. d. In the event of concurrent negligence (or intentional/reckless acts) of the Parties and/or their officers, employees, agents, and servants, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this Agreement shall be apportioned according to the California theory of comparative fault.
e. This indemnification provision will survive termination or expiration of this Agreem
ent.

18. Insurance.
a. General Req
uirements. The City and Town or its subconsultants or
subcontractors performing the Project or City and Town obligations under this Agreement shall not commence work under this Agreement until all insurance required under this Section has been obtained. The City and Town shall use diligence to obtain such insurance. The City and Town shall furnish C/CAG with Certificates of Insurance evidencing the required coverage and there shall be a specific contractual liability endorsement extending the City and Town’s coverage to include the contractual liability assumed by the City and Town pursuant to this Agreement. These Certificates shall specify or be endorsed to provide that thirty (30) days’ notice must be given, in writing, to C/CAG of any pending change in the limits of liability or of non-renewal, cancellation, or DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 9 modification of the policy.
b. Workers’ Compensation and Employer Liability Insurance. The City and Town shall have in effect, during the entire life of this Agreement, Workers’ Compensation and Employer Liability Insurance providing full statutory coverage. In signing this Agreement, the City and Town certify, as required by Section 1861 of the California Labor Code, that (a) it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and (b) it will comply with such provisions before commencing the performance of work under this Agreement.
c. Liability Insurance. The
City and Town shall take out and maintain during the
life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance as shall protect the City and Town, its employees, officers and agents while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage that may arise from the City and Town’s operations under this Agreement, whether such operations be by the City and Town or by any consultant or by anyone directly or indirectly employed by either of them.

Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall be not less than $1,000,000, with a general aggregate liability of not less than $5,000,000, unless another amount is specified below and shows approval by C/CAG Staff.
d. Insurance Limits; Insured Entities; Breach. Requir
ed insurance shall include:

Required
Approval by
Amount C/CAG Staff
if under
specified limit

1. Comprehensive General Liability $ 5,000,000 ___________

2. Workers’ Compensation $ Statutory ___________

3. Motor Vehicle Liability $1,000,000 ___________
C/CAG and its officers, agents, and employees shall be named as additional insured on any such policies of insurance, which shall also contain a provision that the insurance afforded thereby to C/CAG, its officers, agents and employees, shall be primary insurance to the full limits of liability of the policy, and that if C/CAG, or its officers, agents, and employees, have other insurance against a loss covered by such a policy, such other insurance shall be excess insurance only.

In the event of the breach of any provision of this Section, or in the event any DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 10 notice is received which indicates any required insurance coverage will be diminished or canceled, the C/CAG Executive Director, at his/her option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work and payment pursuant to this Agreement.

19. No Partnership; Independent Contractor. The terms of this Agreement shall in no way be construed to create a partnership, joint venture or any other joint relationship between C/CAG and the City and Town. The Parties and their respective employees are not employees of the other but rather are and shall always be considered independent contractors when performing services under this Agreement for the other Party.

20. Notices. All notices or other communications to either Party by the other shall be deemed given when made in writing and delivered or mailed to such Party at their respective addresses as follows:

C/CAG: 555 County Cente
r, 5th Floor
Redwood City, CA 94063
Attention: Sean Charpentier, Executive Director
City: 333 90th Street
Daly City, CA 94015
Attention: Richard Chiu, Public Works Director
Town: 1198 El Camino Real
Colma, CA 94014
Attention: Brad Donohue, Public Works Director

21. Merger Clause; Amendments. This Agreement, including Exhibits A, B, and C attached hereto and incorporated herein by reference, constitutes the sole agreement of the parties hereto with regard to the matters covered in this Agreement, and correctly states the rights, duties and obligations of each Party as of the document’s date. Any prior agreement, promises, negotiations or representations between the Parties not expressly stated in this Agreement are not binding. All subsequent amendments shall be in writing and signed by the C/CAG Executive Director and authorized representatives of the City and Town. In the event of a conflict between the terms, conditions, or specifications set forth herein and those in Exhibits A, B, and C attached hereto, the terms, conditions or specifications set forth herein shall prevail.

22. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of San Mateo, State of California.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 11 IN WITNESS WHEREOF, the Agreement has been executed by the Parties hereto as of the day and year first written above.

CITY OF DALY CITY TOWN OF COLMA
By: By:

Thomas J. Piccolotti Daniel Barros
City Manager City Manager
Approved as to F
orm: Approved as to Form:
______________________________ _________________________________ Rose Zimmerman Christopher Diaz
City Attorney City Attorney

CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY By:

Sean Charpentier
C/CAG Executive Director
Approved as to Form:

By:

Melissa Andrikopoulos
Legal Counsel for C/CAG
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC 4BBAF I 006EBB4C2. .

ED93608404994FE ...

12 Exhibit A
Northern City Proposed Project Corridors
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Daly €ity 0
LEGEND:
_ Project Boundary
- Project Corridors
OCAG .. .,..._r-. ... ...,
101
South San Francisco 0

13 Exhibit B
Nort
hern Cities Funding Summary
Component Project Cost STIP
Funds
Other Local
Funds
LPP
Funds
Funding
Total
Construction Capital* $4,537,406 $4,168,253 $369,152 $4,537,406 Construction Support $656,390 $656,390 $656,390
Dept. Furnished Materials $3,038 $3,038 $3,038
Contingency $598,474 $598,474 $598,474
Total $5,795,308 $5,423,117 $3,038 $369,152 $5,795,308
*Includes
capital and construction costs, incident response timing plan, as-builts, and PG&E utility costs.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC

14 Exhibit C
C/CAG - Caltrans Cooperative Agreement and Amendment
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC

Agreement 04-2916
Project No. 0418000126
EA 0Q640
04-SM-280/101-280:23/101:26
Project Development Agreement 2017-02-17 (Created April 3, 2023) 1 of 20

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from _______________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City/County Association of Government of San Mateo County, a California joint powers authority, referred to hereinafter as C/CAG.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, the Smart Corridor Northern Cities Expansion Project, a joint effort by the cities of Daly City, Brisbane, Colma, C/CAG and Caltrans District 4, to deploy fiber communications, upgraded traffic signal controllers, dynamic message signs, vehicle detection stations, and traffic monitoring cameras along key arterial corridors that parallel US 101 and I-280 will be referred to hereinafter as PROJECT. The PROJECT scope of work is defined in the project initiation and approval documents (e.g., Project Study Report, Design Engineering Evaluation Report, or Project Report).

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENT will be referred to hereinafter as WORK:

CONSTRUCTION
Each PR
OJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC May 11, 2023
•
Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 2 of 20

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT.

However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations.

5. The following work associated with this PROJECT has been completed or is in progress:

C/CAG completed the Project Initiation Document (Cooperative Agreement No. 04- 2675).

CALTRANS approved the Categorical Exemption on August 31, 2020 (Cooperative Agreement
No. 04-2732).

CALTRANS approved the Categorical Exclusion on August 31, 2020 (Cooperative Agreement
No. 04-2732).

C/CAG is developing the R/W Certification (Cooperative Agreement No. 04-2820).

Caltrans approved C/CAG’s Plans, Specifications and Estimate on April 21, 2023. (Cooperati
ve Agreement No. 04-2820).

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC •
•
•
•
•
Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 3 of 20

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds committed in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

9. C/CAG is the SPONSOR for the WORK in this AGREEMENT.

Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT.

C/CAG is the CONSTRUCTION IMPLEMENTING AGENCY.

CONSTRUC
TION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

11. C/CAG will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are the IMPLEMENTING AGENCY of. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and approval.

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC •
Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 4 of 20 Funding

13. Funding sources, PARTIES committing funds, funding amounts, and invoicing/payment details are documented in the Funding Summary section of this AGREEMENT.

PARTIES will amend this AGREEMENT by updating and replacing the Funding Summary, in its entirety, each time the funding details change. Funding Summary replacements will be executed by a legally authorized representative of the respective PARTIES. The most current fully executed Funding Summary supersedes any previous Funding Summary created for this AGREEMENT.

14. PARTIES will not be reimbursed for costs beyond the funding commitments in this AGREEMENT.

15. Unless otherwise documented in the Funding Summary, overall liability for project costs within a PROJECT COMPONENT, subject to program limitations, will be in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

16. Federally ineligible work shall not be paid with federal or local-federal fund types, or the portion of non-federal fund types used to match the federal funds. PARTIES shall ensure any fund type used for federally ineligible work will not exceed the proportional share of fund types within PROJECT COMPONENT.

17. Unless otherwise documented in the Funding Summary, any savings recognized within a PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

18. WORK costs, except those that are specifically excluded in this AGREEMENT, are to be paid from the funds obligated in the Funding Summary. Costs that are specifically excluded from the funds obligated in this AGREEMENT are to be paid by the PARTY incurring the costs from funds that are independent of this AGREEMENT.

CALTRANS’ Quality Management

19. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

20. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that C/CAG's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 5 of 20 When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

21. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

22. C/CAG will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

CEQA/NEPA Lead Agency

23. CALTRANS is the CEQA Lead Agency for the PROJECT.

24. CALTRANS is the NEPA Lead Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

25. PARTIES will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to each PARTY’s responsibilities in this AGREEMENT.

26. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

27. The PROJECT will not require environmental permits/approvals.

CONSTRUCTION

28. As the CONSTRUCTION IMPLEMENTING AGENCY, C/CAG is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 6 of 20

29. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT Funded Cost
100.20.10.xx Quality Management No

30. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

31. Right-of-way conveyances must be completed prior to WORK completion, unless PARTIES mutually agree to other arrangements in writing.

32. C/CAG will include a Disadvantaged Business Enterprise (DBE) utilization goal in the PROJECT construction contract(s) in accordance with the Local Assistance Procedures Manual. C/CAG will award the construction contract to the lowest responsive bidder who makes a Good Faith Effort to meet the DBE goal.

33. CALTRANS will not issue an encroachment permit to C/CAG for construction work until the following conditions are met:

CALTRANS accepts the final plans, specifications, and estimate CALTRANS accepts the Right-of-Way Certification
Any new or amended maintenance agreements required for the WORK are executed.

34. C/CAG will require the construction contractor to furnish payment and performance bonds naming C/CAG as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC •
•
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Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 7 of 20

35. C/CAG will be responsible for ensuring that its designees advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, C/CAG also accepts responsibility to administer the construction contract.

CALTRANS acknowledges that C/CAG may fulfill these responsibilities through its designees.

36. If the lowest responsible construction contract bid is greater than the funding commitment to CONSTRUCTION CAPITAL, PARTIES must agree in writing on a course of action within fifteen (15) working days. If no agreement is reached within fifteen (15) work days the IMPLEMENTING AGENCY will not award the construction contract.

37. CALTRANS will not issue an encroachment permit to C/CAG's construction contractor until CALTRANS accepts:

The payment and performance bonds
The CONSTRUCTION Quality Management Plan

38. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

39. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable. In accordance with these regulations C/CAG, as the "well operator", will have a written agreement with any consultant or external entity performing these tests.

40. C/CAG will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC •
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Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 8 of 20

41. C/CAG will implement changes to the construction contract through Change Orders.

PARTIES will review and concur on all Change Orders over $50,000. This applies only to Change Order within CALTRANS right-of-way.

42. CALTRANS will review and concur with:

Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation. This shall only apply to Change Orders within CALTRANS right-of-way.

The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

43. C/CAG will be responsible for ensuring that its designees administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

44. C/CAG is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. C/CAG is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System.

45. C/CAG will submit a written request to CALTRANS for any Department Furnished Material (DFM) identified in the PROJECT plans, specifications, and estimate a minimum of sixty (60) working days prior to the construction start of work. C/CAG will submit a written request to CALTRANS for any additional DFM deemed necessary during the PROJECT construction.

CALTRANS will make the DFM available at a CALTRANS-designated location.

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Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 9 of 20

46. As the CONSTRUCTION IMPLEMENTING AGENCY, C/CAG is responsible for maintenance of the State Highway System (SHS) within the PROJECT limits as part of the construction contract until the following conditions are met:

Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.

CALTRANS approves a request from C/CAG for relief from maintenance of the PROJECT or a portion thereof.

47. C/CAG will ensure all necessary maintenance agreements will be executed and/or amended between the local agency with land-use jurisdiction and CALTRANS.

48. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

49. Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, C/CAG will furnish CALTRANS with a complete set of “As- Built” plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User’s Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice. The plans will have the Resident Engineer’s name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer’s signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, C/CAG will provide one set of As-Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Professional Land Surveyors Act (Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC •
•
Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 10 of 20 Schedule

50. PARTIES will manage the WORK schedule to ensure the timely use of committed funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

51. The IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish PARTIES with written monthly progress reports during the completion of the WORK.

Additional Provisions
Standards

52. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:

CADD Users’ Manual
CALTRANS policies and directives
Plans Preparation Manual
Project Development Procedures Manual (PDPM)
Workplan Standards Guide
Construction Manual
Construction Manual Supplement for Local Agency Resident Engineers Local Agency Structure Representative Guidelines
Encroachment Permit Manual

Noncompliant Work

53. CALTRANS retains the right to reject noncompliant WORK. C/CAG agrees to suspend WORK upon request by CALTRANS for the purpose of protecting public safety, preserving property rights, and ensuring that all WORK is in the best interest of the State Highway System.

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•
•
•
•
•
•
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Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 11 of 20 Qualifications

54. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Consultant Selection

55. C/CAG will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

56. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. C/CAG, the cities of Brisbane, Colma and Daly City, their contractors, consultants, agents, and utility owners will not work within the SHS right-of-way without an encroachment permit which specifically allows them to do so. CALTRANS will provide encroachment permits to C/CAG and/or the cities of Brisbane, Colma and Daly City at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

57. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

58. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

59. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 7921.505(c)(5) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 12 of 20 PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

60. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Hazardous Materials

61. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, irrespective of whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

62. If HM-1 or HM-2 is found the discovering PARTY will immediately notify all other PARTIES.

63. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the existing State Highway System right-of-way with funds that are independent of the funds committed in this AGREEMENT.

64. If HM-1 is found within the PROJECT limits and outside the existing State Highway System right-of-way, responsibility for such HM-1 rests with the owner(s) of the parcel(s) on which the HM-1 is found. C/CAG, in concert with the local agency having land use jurisdiction, will ensure that HM-1 MANAGEMENT is undertaken with minimum impact to PROJECT schedule.

The cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way will be paid from funds that are independent of the funds committed in this AGREEMENT and will be the responsibility of the owner(s) of the parcel(s) where the HM-1 is located.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 13 of 20

65. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM 2 MANAGEMENT within the PROJECT limits.

C/CAG and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section 3.2 of the Soil Management Agreement, CALTRANS and C/CAG each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement.

C/CAG will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

66. CALTRANS’ acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS’ policy on such acquisition.

Claims

67. Any PARTY that is responsible for completing WORK may accept, reject, compromise, settle, or litigate claims arising from the WORK without concurrence from the other PARTY.

68. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

69. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

Accounting and Audits

70. PARTIES will maintain, and will ensure that any consultant hired by PARTIES to participate in WORK will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs and billings.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 14 of 20

71. PARTIES will maintain and make available to each other all WORK-related documents, including financial data, during the term of this AGREEMENT.

PARTIES will retain all WORK-related records for three (3) years after the final voucher.

PARTIES will require that any consultants hired to participate in the WORK will comply with this Article.

72. PARTIES have the right to audit each other in accordance with generally accepted governmental audit standards.

CALTRANS, the State Auditor, FHWA (if the PROJECT utilizes federal funds), and C/CAG will have access to all WORK -related records of each PARTY, and any consultant hired by a PARTY to participate in WORK, for audit, examination, excerpt, or transcription.

The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation.

The auditing PARTY will be permitted to make copies of any WORK-related records needed for the audit.

The audited PARTY will review the draft audit, findings, and recommendations, and provide written comments within thirty (30) calendar days of receipt.

Upon completion of the final audit, PARTIES have forty-five (45) calendar days to refund or invoice as necessary in order to satisfy the obligation of the audit.

Any audit dispute not resolved by PARTIES is subject to mediation. Mediation will follow the process described in the General Conditions section of this AGREEMENT.

73. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

74. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

75. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right- of-way in a safe and operable condition acceptable to CALTRANS.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 15 of 20

76. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgements and Settlements

77. The cost of awards, judgements, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

78. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

79. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files

80. C/CAG will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. C/CAG will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

Environmental Compliance

81. If during performance of WORK additional activities or environmental documentation is necessary to keep the PROJECT in environmental compliance, PARTIES will amend this AGREEMENT to include completion of those additional tasks.

ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB 1)

82. As the IMPLEMENTING AGENCY, C/CAG will prepare and submit to CALTRANS a Completion Report, in accordance with California Transportation Commission (CTC) SB1 Accountability and Transparency Guidelines.

C/CAG must submit a Completion Report for the construction component to CALTRANS for approval within four (4) months of Construction Contract Acceptance or when the project becomes operable, whichever is sooner. Thereafter, CALTRANS will have two (2) months to review and approve the report prior to submission to the CTC. The Completion Report should not be delayed due to claims, plant establishment periods, ongoing environmental mitigation monitoring, or other reasons.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 16 of 20 C/CAG must submit a Final Delivery Report to CALTRANS for approval within four (4) months of conclusion of all remaining project activities beyond the acceptance of the construction contract. Thereafter, CALTRANS will have two (2) months to review and approve the report prior to submission to the CTC. The Final Delivery Report will reflect final project expenditures, any changes that occurred after submittal of the Completion Report, and an updated evaluation of the benefits.

83. In those instances where PARTIES have signed a PROJECT scope, cost, and schedule and benefit baseline data agreement (BASELINE AGREEMENT), PARTIES agree to abide by the terms and conditions of that PROJECT BASELINE AGREEMENT. The PROJECT BASELINE AGREEMENT is attached to and made a part of this AGREEMENT, by reference.

84. Notwithstanding anything to the contrary in this AGREEMENT, PARTIES are not permitted to make changes to the scope, cost, schedule or benefits of the PROJECT, unless approved by CTC.

85. PARTIES will meet the requirements of The Road Repair and Accountability Act of 2017 (SB 1), Chapter 5, Statutes of 2017, California Transportation Commission (CTC) SB1 Accountability and Transparency Guidelines and the CTC’s Local Partnership Program (LPP) guidelines.

PARTIES agree that contributed funds originating from the LPP can be expended on any item identified in the PROJECT phase that is funded with LPP. LPP Competitive Grant Program funds and funds in the initial cycle of the LPP Formulaic Program shall not supplant other committed funds and are not available to fund cost increases, except as noted in the CTC’s LPP Guidelines Resolution G-18-30.

GENERAL CONDITIONS

86. All portions of this AGREEMENT, including the Recitals Section, are enforceable.

Venue

87. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 17 of 20 Exemptions

88. All CALTRANS’ obligations and commitments under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification

89. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by C/CAG, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon C/CAG under this AGREEMENT. It is understood and agreed that C/CAG, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by C/CAG, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

90. Neither C/CAG nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless C/CAG and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties

91. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.

92. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 18 of 20 Ambiguity and Performance

93. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

94. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults

95. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution

96. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of C/CAG will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located.

97. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 19 of 20 Prevailing Wage

98. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis- Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.

Contact Information

CALTRANS
Nandini N. Shridhar, Project Manager
111 Grand Avenue
Oakland, CA 94612
Office Phone: (510) 290-7039
Email: [email protected]

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 20 of 20

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

Helena (Lenka) Culik-Caro
Deputy District Director, Design

Verification of funds and authority:

Jeffrey Kuehnel
District Budget Manager
Certified as to financial terms and policies:
_
Nadine Karavan
HQ Accounting Supervisor

CITY/COUNTY ASSOCIATION OF

GOVERNMENT OF SAN MATEO
COUNTY

Sean Charpentier
Executive Director

Attest:

Kaki Cheung
Program Director

Approved as to form and procedure:

Melissa Adrikopoulos
Legal Counsel

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Kaki Cheun~ lS:13 PDT)
/vlelissa Ancfrifooou/os
Melissa Andrikopoulos (May 9, 20i 3 14:01 PDT)
AGREEMENT 04 - 2916
Project No. 0418000126
EA 0Q640
04-SM-280/101-280:23/101:26
Project Development Agreement 2017-02-17 (Created April 3, 2023) 1 of 4 FUNDING SUMMARY NO. 01

FUNDING TABLE
v. 2

IMPLEMENTING AGENCY C/CAG
Totals Source Party Fund Type
CONST.

SUPPORT
CONST.

CAPITAL
STATE CALTRANS SB 1 (LPP) 0 600,000 600,000
STATE C/CAG STIP/RIP 0 7,900,000 7,900,000
FEDERAL C/CAG RIP - COVID 1,336,860 75,140 1,412,000
Totals 1,336,860 8,575,140 9,912,000
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC ➔
FUNDING SUMMARY No. 01 AGREEMENT 04 - 2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 2 of 4

SPENDING SUMMARY
v 22
CONST. SUPPORT CONST. CAPITAL
Fund Type CALTRANS C/CAG C/CAG
DFM
CALTRANS Totals
STIP/RIP 0 0 7,895,062 4,938 7,900,000
SB 1 (LPP) 0 0 600,000 600,000

FEDERAL
(RIP - COVID)
0 1,336,860 75,140 1,412,000
Totals 0 1,336,860 8,570,202 4,938 9,912,000
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC FUNDING SUMMARY No. 01 AGREEMENT 04 - 2916
Project No. 0418000126
Project Development Agreement 2017-02-17 (Created April 3, 2023) 3 of 5 Funding

1. If there are insufficient funds available in this AGREEMENT to place the PROJECT right- of-way in a safe and operable condition, the appropriate IMPLEMENTING AGENCY will fund these activities until such time as PARTIES amend this AGREEMENT.

That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process.

2. If there are insufficient funds in this AGREEMENT to implement the obligations and responsibilities of this AGREEMENT, including the applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTY accepts responsibility to fund their respective WORK until such time as PARTIES amend this AGREEMENT.

Each PARTY may request reimbursement for these costs during the amendment process.

3. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds administered by CALTRANS are subject to the current Program Functional Rate. All other funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and Administration Rate are adjusted periodically.

4. If the WORK is funded with state or federal funds, any PARTY seeking CALTRANS reimbursement of indirect costs must submit an indirect cost rate proposal and central service cost allocation plan (if any) in accordance with Local Assistance Procedures Manual, 2 CFR, Part 200 and Chapter 5. These documents are to be submitted annually to CALTRANS’ Audits and Investigations for review and acceptance prior to CALTRANS’ reimbursement of indirect costs.

5. Travel, per diem, and third-party contract reimbursements for WORK are to be paid from the funds in this AGREEMENT only after the contractor performs the work and incurs said costs.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC AGREEMENT 04 - 2916
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created April 3, 2023) 4 of 5 Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Human Resources (CalHR) rules current at the effective date of this AGREEMENT.

If C/CAG invoices for rates in excess of CalHR rates, C/CAG will fund the cost difference and reimburse CALTRANS for any overpayment.

6. In accordance with the CALTRANS Federal-Aid Project Funding Guidelines, PARTIES must obtain approval from the Federal Highway Administration prior to any PROJECT funding changes that that will change the federal share of funds.

7. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the funding guidelines for all contributed funds that are programmed and allocated by the CTC.

Invoicing and Payment

8. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds Transfer (EFT). When paying with EFT, C/CAG will pay invoices within five (5) calendar days of receipt of invoice.

9. If C/CAG has received EFT certification from CALTRANS then C/CAG will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS.

10. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT.

11. If an executed Program Supplement Agreement (PSA) or STIP Planning, Programming, and Monitoring Program Fund Transfer Agreement (PPM) exists for this PROJECT then C/CAG will abide by the billing and payment conditions detailed for the fund types identified in the PSA or PPM.

12. If CALTRANS reimburses C/CAG for any costs later determined to be unallowable, C/CAG will reimburse those funds.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC AGREEMENT 04 - 2916
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created April 3, 2023) 5 of 5 CONSTRUCTION Support

13. No invoicing or reimbursement will occur for the CONSTRUCTION SUPPORT PROJECT COMPONENT.

CONSTRUCTION Capital

14. C/CAG will invoice and CALTRANS will reimburse for actual costs incurred and paid.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC Agreement 04-2916 A1
Project No. 0418000126
EA 0Q640
04-SM-101, 82, 280-Var
Project Development Agreement 2017-02-17 (Created September 8, 2023) i Funding Summary Amendment – Funding Summary No. 02
Agreement Amendment No. 1
Work Description

THE SMART CORRIDOR NORTHERN CITITES EXPANSION PROJECT IS A JOINT EFFORT

BY THE CITIES OF DALY CITY, BRISBANE, COLMA, C/CAG AND CALTRANS DISTRICT 4 TO DEPLOY FIBER COMMUNICATIONS, UPGRADED TRAFFIC SIGNAL

CONTROLLERS, DYNAMIC MESSAGE SIGNS, VEHICLE DETECTION STATIONS, AND

TRAFFIC MONITORING CAMERAS ALONG KEY ARTERIAL CORRIDORS THAT PARALLEL US 101 AND I-280.

Contact Information

CALTRANS
Nandini N. Shridhar, Project Manager
111 Grand Avenue
Oakland, CA 94612
Office Phone: (510) 290-7039
Email: [email protected]

CITY/COUNTY ASSOCIATION OF GOVERNMENT OF SAN MATEO COUNTY Audrey Shiramizu, Program Specialist
555 County Center, 5th Floor
Redwood City, CA 94063
Office Phone: (650) 599-1406
Email: [email protected]
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC AGREEMENT 04 - 2916 A1
Project No. 0418000126
EA 0Q640
04-SM-280/101-280:23/101:26
Project Development Agreement 2017-02-17 (Created September 8, 2023) 1 of 6 AMENDMENT NO. 1
FUNDING SUMMARY NO. 02

1. PARTIES, in accordance with the provisions of this AGREEMENT, hereby amend this AGREEMENT by replacing Funding Summary No. 01 in its entirety with Funding Summary No. 02.

2. Funding Summary No. 2 revises STIP/RIP and RIP-COVID funding for Construction Support and Construction Capital and adds $4,938 of Local funds for DFM.

FUNDING TABLE
v. 2

IMPLEMENTING AGENCY C/CAG
Totals Source Party Fund Type
CONST.

SUPPORT
CONST.

CAPITAL
LOCAL C/CAG Local 0 4,938 4,938
STATE CALTRANS SB 1 (LPP) 0 600,000 600,000
STATE C/CAG STIP/RIP 0 6,215,000 6,215,000
STATE C/CAG RIP-COVID 1,266,860 1,830,140 3,097,000
Totals 1,266,860
8,650,078 9,916,938
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC ➔
FUNDING SUMMARY No. 02 AGREEMENT 04 - 2916 A1
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created September 8, 2023) 2 of 6

SPENDING SUMMARY
v 22
CONST. SUPPORT CONST. CAPITAL
Fund Type CALTRANS C/CAG C/CAG
DFM
CALTRANS Totals
Local 0 0 0 4,938 4,938
STIP/RIP 0 0 6,215,000 6,215,000
SB 1 (LPP) 0 0 600,000 600,000
STATE
(RIP - COVID)
0 1,266,860 1,830,140 3,097,000
Totals 0 1,266,860 8,645,140 4,938 9,916,938
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC FUNDING SUMMARY No. 02 AGREEMENT 04 – 2916 A1
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created September 8, 2023) 3 of 6 Funding

3. If there are insufficient funds available in this AGREEMENT to place the PROJECT right-of-way in a safe and operable condition, the appropriate IMPLEMENTING AGENCY will fund these activities until such time as PARTIES amend this AGREEMENT.

That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process.

4. If there are insufficient funds in this AGREEMENT to implement the obligations and responsibilities of this AGREEMENT, including the applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTY accepts responsibility to fund their respective WORK until such time as PARTIES amend this AGREEMENT.

Each PARTY may request reimbursement for these costs during the amendment process.

5. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds administered by CALTRANS are subject to the current Program Functional Rate. All other funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and Administration Rate are adjusted periodically.

6. If the WORK is funded with state or federal funds, any PARTY seeking CALTRANS reimbursement of indirect costs must submit an indirect cost rate proposal and central service cost allocation plan (if any) in accordance with Local Assistance Procedures Manual, 2 CFR, Part 200 and Chapter 5. These documents are to be submitted annually to CALTRANS’ Audits and Investigations for review and acceptance prior to CALTRANS’ reimbursement of indirect costs.

7. Travel, per diem, and third-party contract reimbursements for WORK are to be paid from the funds in this AGREEMENT only after the contractor performs the work and incurs said costs.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC AGREEMENT 04 – 2916 A1
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created September 8, 2023) 4 of 6 Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Human Resources (CalHR) rules current at the effective date of this AGREEMENT.

If C/CAG invoices for rates in excess of CalHR rates, C/CAG will fund the cost difference and reimburse CALTRANS for any overpayment.

8. In accordance with the CALTRANS Federal-Aid Project Funding Guidelines, PARTIES must obtain approval from the Federal Highway Administration prior to any PROJECT funding changes that that will change the federal share of funds.

9. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the funding guidelines for all contributed funds that are programmed and allocated by the CTC.

Invoicing and Payment

10. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds Transfer (EFT). When paying with EFT, C/CAG will pay invoices within five (5) calendar days of receipt of invoice.

11. If C/CAG has received EFT certification from CALTRANS then C/CAG will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS.

12. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT.

13. If an executed Program Supplement Agreement (PSA) or STIP Planning, Programming, and Monitoring Program Fund Transfer Agreement (PPM) exists for this PROJECT then C/CAG will abide by the billing and payment conditions detailed for the fund types identified in the PSA or PPM.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC AGREEMENT 04 – 2916 A1
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created September 8, 2023) 5 of 6

14. If CALTRANS reimburses C/CAG for any costs later determined to be unallowable, C/CAG will reimburse those funds.

CONSTRUCTION Support

15. C/CAG will invoice and CALTRANS will reimburse for actual costs incurred and paid.

CONSTRUCTION Capital

16. C/CAG will invoice and CALTRANS will reimburse for actual costs incurred and paid.

Department Furnished Materials (DFM)

17. CALTRANS will invoice C/CAG for a fixed amount as a lump sum (single payment) after execution of this AGREEMENT and forty-five (45) working days prior to the commencement of CONSTRUCTION CAPITAL expenditures.

DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC FUNDING SUMMARY No. 02 AGREEMENT 04 – 2916 A1
Project No. 0418000126

Project Development Agreement 2017-02-17 (Created September 8, 2023) 6 of 6 Signatures
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF

TRANSPORTATION

Robert Effinger
Acting Deputy District Director, Design

Date: _______________________________
Verification of funds and authority:

Jeffrey Kuehnel
District Budget Manager
Certified as to financial terms and
policies:
____________________________________
Nadine Karavan
HQ Accounting Supervisor

CITY/COUNTY ASSOCIATION OF

GOVERNMENT OF SAN MATEO
COUNTY
Sean Charpentier
Executive Director
Attest:

Kaki Cheung
Program Director
Approved as to form and procedure:

Melissa Andrikopoulos
Legal Counsel
DocuSign Envelope ID: E29899FA-A6F0-46B8-95F7-FB5AFA2E1AAC September 28, 2023
1<,aki Cb,eWl&
Kaki Cheung (Sep 27, 2023 ~ 22 PDT)
Melissa Andrikopoulos (Sep27,2 3IT:26 PDT)

AMENDMENT NO
. 1 TO THE FUNDING AGREEMENT

BETWEEN

CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY AND

CITY OF DALY CITY
AND

TOWN OF COLMA
FOR

CONSTRUCTION PHASE OF THE SMART CORRIDOR EXTENSION PROJECT WHEREAS, the City/County Association of Governments of San Mateo County (hereinafter referred t
o as “C/CAG,”), the City of Daly City, (hereinafter referred to as “City”), and the Town of Colma (“Town”) are parties to an Agreement dated March 1, 2024, (each a “Party” and collectively the “Parties”), specifying each Party’s obligations and responsibilities for the construction phase of the Smart Corridor extension project (hereinafter referred to as the “Agreement”); and WHEREAS, C/CAG provided the City and Town a total of $ 5,795,308 in funding to cover project construction and related costs through the Agreement dated March 1, 2024; and WHEREAS, the City advertised the construction contract on May 29, 2024 and bids came in higher than the total funding available; and
WHEREAS, the C/CAG Board approved an additional not to exceed amount of $1,038,596 to cover construction and related costs; and
WHEREAS, the Parties desire to amend the Agreement as set forth herein; IT IS HEREBY AGREED by the Parties as follows:

1. Exhibit B, Funding Summary , shall be replaced in its entirety with a new Exhibit B, Revised Funding Summary, attached hereto and incorporated into the Agreement.

2. Except as expressly amended herein, all other provisions of the Agreement shall remain in full force and effect.

3. This amendment shall take effect on September 13, 2024.

SIGNATURES ON FOLLOWING PAGE

ATTACHMENT C

CITY OF DALY CITY TOWN OF COLMA

By: By:

Thomas J. Piccolotti Daniel Barros
City Manager City Manager

Approved as to Form: Approved as to Form:

______________________________ _________________________________ Rose Zimmerman Christopher Diaz
City Attorney City Attorney

CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY

By:

Sean Charpentier
C/CAG Executive Director

Approved as to Form:

By:

Melissa Andrikopoulos
Legal Counsel for C/CAG

Exhibit B
Revised Funding Summary

Component Project Cost STIP Other Local
Funds
LPP Funding
Funds Funds Total
Construction Capital* $5,464,693 $4,291,143 $173,550 $1,000,000 $5,464,693 Construction Support** $819,704 $819,704 $819,704 Dept. Furnished
Materials $3,038 $3,038 $3,038
Contingency $546,469 $546,469 $546,469
Total $6,833,904 $5,657,316 $176,588 $1,000,000 $6,833,904

*Includes costs of construction, as-builts, and PG&E utility.

I
- - - -
• JI.• 4 II
Staff Report: FY 2024-25 Non-Profit Funding Page 1 of 11

STAFF REPORT
TO: Mayor
and Members of the City Council
FROM: Abigail Dometita, Administrative Technician III
MEETING DATE: September 11, 2024
SUBJECT: FY 2024-25 Non-Profit Funding

RECOMMENDA
TION
Staff recommends that the City Council adopt the following resolution:

RESOLUTION DETERMINING ELIGIBILITY FOR GRANT FUNDING, APPROVING GRANTS

TO ELIGIBLE ORGANIZATIONS, FINDING THAT EACH APPROVED GRANT SERVES A

PUBLIC PURPOSE, AND AUTHORIZING CONTRACTS WITH EACH ELIGIBLE

ORGANIZATION FOR THE USE OF TOWN FUNDS PURSUANT TO CEQA GUIDELINE 15378

EXECUTIVE SUMMARY
The proposed resolution finds that each of the following organizations have met all the criteria and are therefore eligible for grant funding from the Town of Colma, that each approved grant serves a public purpose and is not a gift of public funds, and that grants should be approved and authorized as proposed by staff:

Grantee
Amount Funded
FY 2023-24
Grantee Request
FY 2024-25
Staff Proposed
Grant Amount
AbilityPath (Community
Gatepath) $ 6,500 $ 7,500 $ 6,500
Asian American Recovery
Services (HealthRIGHT 360) $ 2,500 $ 2,500 $ 2,500 Clinic by the Bay $ 5,000 $ 10,500 $ 5,000
Colma Daly City Chamber of
Commerce $ 37,500 $ 60,000 $ 37,500
Community Overcoming
Relationship Abuse (CORA) $ 7,000 $ 10,000 $ 7,000 Daly City Public Library
Associates (DCPLA) $ 5,220 $ 5,700 $ 5,220
Daly City Youth Health Center $ 6,000 $ 10,000 $ 6,000 Fund A Need
N/A (new in
FY24-25) $ 50,000 $ 3,000
Human Investment Project, Inc.
(HIP Housing) 1
N/A (conditionally
approved in FY23-24
but passed deadline) $ 5,000 $ 5,000
1 Funding to come from Legal Mandates line item in Planning Department budget ITEM 3
Staff Report: FY 2024-25 Non-Profit Funding Page 2 of 11 Grantee Amount Funded
FY 2023-24
Grantee Request
FY 2024-25
Staff Proposed
Grant Amount
JUHSD Wilderness Program
(CEEP) $ 4,000 $ 11,000 $ 4,000 LifeMoves 1 $ 5,000 $ 5,000 $ 5,000 Moonstar Charitable Organization
N/A (new in
FY24-25) $ 20,000 $ 5,000 My Good Brain
N/A (new in
FY24-25) $ 7,500 $ 2,000 Ombudsman Services of SMC $ 2,500 $ 3,500 $ 2,500 Operation Santa Claus $ 2,000 $ 2,000 $ 2,000 Renaissance Entrepreneurship
Center $ 3,500 $ 5,000 $ 3,500 San Bruno Mountain Watch $ 2,500 $ 3,500 $ 2,500 San Mateo County Jobs for Youth $ 4,000 $ 6,000 $ 4,000 Silicon Valley Bicycle Coalition $ 3,500 $ 5,000 $ 3,500 Sitike Counseling Center
N/A (conditionally
approved in FY23-24
but passed deadline) $ 8,000 $ 6,500 Skyline College (SMC Community
College District) $ 4,000 $ 5,000 $ 4,000 South San Francisco Education
Foundation $ 5,500 $ 20,000 $ 5,500 Sustainable San Mateo County $ 1,000 $ 3,000 $ 1,000 TOTALS $ 107,220 $ 265,700 $ 128,720

A total of $265,700 has been requested by the various entities.

If Council approves the funding levels as proposed by staff, the total amount funded will be under budget by $31,280.

FISCAL IMPACT
The 20 24-25 budget includes a total of $1 60,000 for grant funding (spread through two departments).

ENVIRONMENTAL
The City Council’s action in approving grant funding is more akin to an administrative or organizational activity of the Town that will not result in direct or indirect physical changes in the environment pursuant to California Environmental Quality Act (CEQA) Guideline 15378. It is also a government fiscal activity where no potentially significant impact on the environment will occur pursuant to CEQA Guideline 15378.

BACKGROUND
The Town’s process for non-profit funding requests, as outlined in subchapter 4.03 of the Colma Administrative Code, spells out several requirements for organizations to be funded by the Town.

Staff Report: FY 2024-25 Non-Profit Funding Page 3 of 11 Grants may be made to three types of eligible organizations: IRS 501(c)(3) charities, government entities, and the Chamber of Commerce. In addition, the amount of each grant must be roughly proportional to the benefit provided by the organization to the Town or its residents and businesses. Additionally, to be eligible to receive a grant, each organization must meet the following requirements: the organization’s mission must include providing a benefit to a defined geographical area that encompasses the Town of Colma (for example, a food pantry that serves residents of San Mateo County); the organization’s governing board must reflect the diverse interests of the community; the organization must have policies and procedures to assure t hat the grant’s purposes are met; and the organization must be in compliance with the required registration and reporting requirements set forth by the California Attorney General’s Registry of Charitable Trusts.

Grants cannot be given to fund existing debts; given to a religious organization unless it is for a general need and the program or project does not promote the teachings of a particular church; or given to a political campaign. Grants will be made with the understanding that the Town has no obligation or commitment to provide any additional support to the grantee.

To help guide the organizations in identifying a public purpose in their requested program and assist the Council in making that determination, five categories of qualifying programs or projects are established in the Administrative Code. To qualify for a grant, the program or project to be funded must:
(1) Provide shelter, food, or clothing to persons in need of those programs ( Necessities
of Life);
(2) Provide physical or mental health services to persons with special needs (Integrated Care Services);
(3) Educate and engage residents (Education);
(4) Promote economic development or support businesses located or doing business in the Town (Economic Development); or
(5) Provide a service that the Town could provide to its residents or businesses or , support, complement or enhance a service or program that the Town provides to its residents or businesses (Complementary Service).

The $160,000 in available funding is broken down into two discrete budget line items: $150,000 allocated to the City Council budget under the line-item Donations; and $10,000 allocated to the Planning Department budget under the line-item Legal Mandates.

For all entities, staff’s proposed grant amounts are equivalent from the funding that was approved in Fiscal Year 2023-24. Of course, the City Council has ultimate discretion regarding the actual amount of funding granted; however, if City Council opts to increase the proposed funding beyond the available budget, a budget amendment may need to be processed at a future meeting.

Additionally, HIP Housing has renewed their request for funding based on last year’s request.

HIP Housing did not qualify for funding last year as there was an issue with their status as a nonprofit with the State Attorney General’s office. As noted in this staff report, funding HIP Housing is a legal mandate because the Town has indicated a commitment to supporting HIP Housing pursuant to a policy in the Town’s Housing Element that indicates as follows:

Staff Report: FY 2024-25 Non-Profit Funding Page 4 of 11

(Excerpt from the Housing Element Update, Table H-60: Town of Colma Goals, Policies, Programs and Objectives) HIP Housing has resolved the issue with their nonprofit status and is eligible for funding this year.

They are requesting $5,000 in grant funding for this fiscal year, but i t is at the discretion of the City Council if it wants to fund additional monies beyond the $5,000 this year since they were not funded last fiscal year. This decision will require consideration of available budget funds and needs of the other eligible organizations.

Grantee
Amount
Conditionally
Approved
FY 2023-24
Staff Proposed
Grant Amounts
with Additional
Monies
Total Staff
Proposed Grant
Amounts with HIP
Housing
Additional Monies
Human Investment Project, Inc.
(HIP Housing) $ 5,000 $ 10,000 $ 133,720

ANALYSIS
The Council must make two determinations with respect to each application: first, that the applicant meets the criteria for an eligible organization set forth in section 4.03.030 of the Colma Administrative Code, and second, that each proposed use of funds will serve a public purpose, as set forth in section 4.03.020 of the Colma Administrative Code. There is substantial evidence in each application to support findings on each of these determinations.

Findings of Organizational Eligibility & Public Purpose AbilityPath (Community Gatepath) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to empower people with special needs to achieve their full potential through innovative, inclusive programs and community partnerships. The Town of Colma is within its service area. The Town benefits by having people with disabilities becoming active members of the community, spending money at local businesses, volunteering and working in the Town.

The expenditure of public funds to pay for a culinary vocational program for people with disabilities, the opportunity to learn the importance of healthy eating through basic nutrition education, menu planning, ingredient purchasing, food preparation, and cooking offered by AbilityPath (Community Gatepath) , will provide an identifiable benefit to the Colma community at large. The Town further benefits by having people with disabilities become active members of the community through recreational, educational, and volunteer opportunities with businesses in the Town. The services offered by Community Gatepath are readily accessible to Colma residents and the public benefit is substantial as people with disabilities have the opportunity to learn and thrive.

Goal E: Preserve Program 5.2 Human Investment Proje ct (HIP} Sup Ongoing implemen- Planning Department Supports better utilization of assisted housing devel- port. ation of existing is responsible for the existing housing stock and pro- opments at-risk of con- The Town supports the Human Investment Project (HIP), program. ongoing management !Vides affordable housing. It also tversion to market- which provides affo rdable housing opport unities to resident.! of the existing supports better maintenance ol rate. of San Mateo County such as a Home Sharing Program for program . existing housing stock. the elderly and room mate referral. I nformation about HIP i, City Cound l is respon- periodically p rinted in the Town's monthly newsletter. sible for the approval Goal F: Equal of any monetary
Opportunity for Hous- support.
ing
Staff Report: FY 2024-25 Non-Profit Funding Page 5 of 11 Asian American Recovery Services (HealthRIGHT 360) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide an array of culturally competent services to the Asian -Pacific Islander and other ethnically diverse communities of the San Francisco Bay Area by reducing the impact and incidence of substance use. The Town of Colma is within its service area.

The expenditure of public funds to support the planning and implementation of a youth conference for at -risk young women , as requested by Asian American Recovery Services (HealthRIGHT 360) , will provide an identifiable benefit to the Colma community at large.

Specifically, it will provide a safe space for young women to be vulnerable and make positive changes in their lives. This is especially important as Colma has a large Asian/Asian -American populace.

Clinic by the Bay is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to understand and serve, with dignity and respect, the health and wellness needs of the medically underserved in the San Francisco Bay Area. The Town of Colma is within its service area. The Town benefits by having low-income adults, in the Town and in the surrounding area, served by free primary medical care from Clinic by the Bay.

The Town also benefits as Clinic by the Bay provides residents with meaningful volunteer opportunities to be part of a neighborhood solution to health care issues. The grant funds will be used to expand the Food Security Program which benefits patients and their families to obtain food post-pandemic.

The expenditure of public funds to support healthy food program to low income, working and uninsured adults, as requested by Clinic by the Bay , will provide an identifiable benefit to the community at large. The Town and the community at large will benefit from the partnership of the food grocery voucher program. This service is readily accessible to Colma residents, and the public benefit is substantial as the Town and the community all benefit from a healthy populace.

Colma Daly City Chamber of Commerce (“Chamber”) is registered with the California Attorney General as a mutual benefit nonprofit corporation and has provided the Town with a copy of a letter from the Internal Revenue Service (“IRS”) stating that it is exempt from tax under Internal Revenue Code (“IRC”) section 501(c)(6). Its mission is to encourage business development and networking, and to provide members with useful information and services. The Chamber serves commercial establishments within the Town of Colma and the City of Daly City.

The Town of Colma is located within the Chamber’s membership area. The Chamber takes an active leadership role in promoting economic, professional, commercial, and civic vitality for the Town of Colma and surrounding communities. The Chamber’s programs and activities benefit its members by providing them with business development and networking opportunities as well as educational materials. These programs and activities improve the quality of services rendered to the public by the Chamber’s members and help increase its members’ sales. In turn, improved services and increased sales will increase the Town’s tax revenues, which ultimately inure to the benefit of all residents and businesses located in the Town.

If the City Council approves funding,
the organization will have to either: update their status from “mutual benefit ” to “current” with the Attorney General or provide documentation from the Attorney General determining that the Chamber is not required to register and report annually as a condition for fund disbursement.

The expenditure of public funds to pay for networking opportunities , office space , business promotions, facilitating workshops for businesses, and operational costs, as requested by the Colma Daly City Chamber of Commerce , could be provided by the Town but the Town has chosen otherwise. Specifically, the Town could provide these same services as part of its economic Staff Report: FY 2024-25 Non-Profit Funding Page 6 of 11 development program. In that case, the Town would likely expend the amount of the grant in staff time and incidental materials to provide these services.

Community Overcoming Relationship Abuse (C ORA ) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide safety, support and healing for individuals who experience abuse in an intimate relationship and educate the community to break the cycle of intimate partner abuse. CORA serves all of San Mateo County and the Town of Colma is within its service area.

The expenditure of public funds to pay for programmatic support of the Safe House Program, as requested by Community Overcoming Relationship Abuse (CORA) , will provide an identifiable benefit to the community at large. The funds will be used to house domestic violence victims and their families and provide plans for self-reliance.

Daly City Public Library Associates ( DCPLA) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section code 501(c)(3). Its mission is to raise private funds to supplement public funding of the four branch libraries in Daly City. The Town of Colma is located within its service area. Colma residents may borrow materials from any of the Daly City branch libraries. Thus, Co lma residents are benefited by the support provided to the Daly City Library by DCPLA.

The expenditure of public funds to purchase six laptops , as requested by the Daly City Public Library Associates (DCPLA) , will help support educational and professional needs by bridging the digital divide through greater access to technology. These services could be provided by the Town, but the Town has chosen otherwise. Specifically, the Town could provide these same services through its Recreation Services program. In this case, the Town would likely expend the amount of the grant to provide these services.

Daly City Youth Health Center (DCYHC) , as part of the Jefferson Union High School District (JUHSD), is a California governmental entity. The school -linked program’s mission statement is to ensure young people reach their full potential and thrive through optimal health, empowerment, and strong support networks. The Town benefits from DCYHC providing accessibility and availability of integrated wellness services to youth, especially those who belong to the low-income and immigrant populations residing in Colma. DCYHC also provides counseling for Colma youth who are suffering from mental health issues, substance use and abuse, and suicidal ideation to help youth better cope with their challenges in life.

The expenditure of public funds to pay for primary medical services and counseling programs for underserved teens and young adults, as requested by the Daly City Youth Health Center (DCYHC) , will provide an identifiable benefit to the community at large. Specifically, it will ensure that young adults reach their full potential via optimal health, empowerment, and strong support networks, of which all programs are readily accessible to Colma youth.

Fund A Need is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide financial assistance, essential goods, resources and education to low-income, homeless seniors/veterans in San Mateo County. Fund A Need enables elderly community members to achieve financial and emotional stability. The Town of Colma is within its service area.

Staff Report: FY 2024-25 Non-Profit Funding Page 7 of 11 The expenditure of public funds to support food distribution, financial assistance, essential items like clothing and hygiene products, and support educational workshops, as requested by Fund A Need , will provide an identifiable benefit to the Colma community at large. Specifically, the effects of the funding could extend beyond just the seniors themselves but benefitting their families and caregivers by promoting a culture of care and respect.

Human Investment Project, Inc . aka HIP Housing is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to improve the housing and lives of people in the community. HIP Housing enables people with special needs to live independent, self-sufficient lives in decent, safe, low- cost homes. The Town of Colma is within its service area.

The expenditure of public funds to support its Home Sharing program, as requested by the Human Investment Project, Inc. aka HIP Housing , could be provided by the Town but the Town has chosen otherwise. Specifically, HIP Housing’s Home Sharing Program matches people who have space in their home to share or with people who are searching for an affordable place to live. The services offered by HIP Housing are readily accessible to Colma residents. Finally, the public benefit is substantial as providing housing to help people live independent lives is important for a well-functioning society.

Jefferson Union High School District Community Environmental Education Program /Wilderness School (CEEP) is a California governmental entity. The Community Environmental Education Program - Susan B. Anthony School Project is a joint program administered by Jefferson Union High School District. Its mission is to build a student’s leadership skills and teach responsibility and to provide elementary school children with field trip chaperones, on-site tutors, and positive role models. The project consists of fie ld trips, hiking and camping.

Many students from the Town of Colma attend Jefferson High School or Susan B. Anthony Elementary School, and the number varies from year to year.

The expenditure of public funds to pay for field trips, transportation, meals, and supplies, as requested by Jefferson Union High School District Community Environmental Education Program/Wilderness School (CEEP ), will provide an identifiable benefit to the community at large. The public benefit provided by these services is substantial as the services provide education to the Town’s youth, which will make them better, more informed, and more productive citizens.

LifeMoves is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to end homelessness by providing interim housing, support services, and building collaborative partnerships. The Town of Colma is located within the LifeMoves’ service area. The Town benefits from LifeMoves’ work as low-income and homeless individuals and families in the area are provided support services to reduce the homeless population.

The expenditure of public funds to pay for shelter and supportive housing services, as requested by LifeMoves , could be provided by the Town but the Town has chosen otherwise. In that case, the Town would likely expend the amount of the grant in staff time and incidental materials to provide these services. The services offered by LifeMoves are readily accessible to individuals in Colma as the Town is located within LifeMoves’ service area. Further, the public benefit is substantial as LifeMoves’ services ensure Colma residents, or anyone traveling through LifeMoves’ network, have shelter and other support services.

Staff Report: FY 2024-25 Non-Profit Funding Page 8 of 11 Moonstar Charitable Organization is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to inspire, create, and promote multicultural meals, programs, and support underserved communities in the Bay Area.

The Town of Colma is located within its service area. All Bay Area organizations can be eligible participants of the meals program.

If the City Council approves funding, the organization will have to: (1) update their status from “delinquent” to “current” with the Attorney General, and (2) submit a copy of their completed IRS 990 form filed for 2022 or later as both are conditions for fund disbursement.

The expenditure of public funds to pay for nutrition and sustenance on a weekly basis to needy persons as requested by
Moonstar Charitable Organization will provide an identifiable benefit to the community at large. The food program provides services that are readily accessible to Colma residents as groceries and hot meals would be available to anyone living or traveling through Colma. Overall, the benefit to the public is substantial as the services offered by the program prevent the public from going hungry.

My Good Brain is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to use art as a vehicle for change in teaching psychological tools for adaptive functioning in youth. The Town of Colma is located within its service area. The Town benefits from My Good Brain’s work as the youth can learn healthy, fun, and engaging ways to take care of their mental health through art and play.

The expenditure of public funds to purchase art materials and other supplies for Tool Kits , as requested by My Good Brain , equips students with the skills to manage stress and navigate challenges effectively, fostering resilience and well-being from a young age.

Ombudsman Services of San Mateo County is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to assure protection through advocacy, direct intervention, education, and ongoing case management for all residents in long -term care facilities in San Mateo County. The Town of Colma is located within the Ombudsman Services of San Mateo County service area.

The expenditure of public funds will provide advocacy services to Colma residents by investigating allegations of abuse for those living in long term facilities, as requested by Ombudsman
Services of San Mateo County . Ombudsman Services of San Mateo County listed two long - term facilities, one of which is in Colma where 31 visits were made in the last year. The funding will help meet the federally mandated mission to monitor and provide advocacy services.

Operation Santa Claus is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide a traditional Christmas experience to families in the communities of Daly City, Colma and Broadmoor that are homeless or whose income is less than their monthly expenses. The Town of Colma is within its service area. If the City Council approves funding, the organization will have to update their status from “current – in process” to “current” with the Attorney General as a condition for fund disbursement.

The expenditure of public funds to pay for toys and store gift cards, as requested by Operation Santa Claus, will provide an identifiable benefit to the community at large. By funding their request, would contribute to a more equitable community by spreading holiday cheer to those Staff Report: FY 2024-25 Non-Profit Funding Page 9 of 11 who might not otherwise been able to participate. Last year, deliveries were made to 6 Colma residences.

Renaissance Entrepreneurship Center is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to empower and increase the entrepreneurial capacities of socially and economically diverse women and men, and thereby strengthen communities through the creation of sustainable new businesses, new jobs, and financial self-sufficiency. The Town of Colma is within its service area. If the City Council approves funding, the organization will have to update their status from “current – in process” to “current” with the Attorney General as a condition for fund disbursement. In addition, t he organization submitted their grant report late. As such, the City Council will need to take that into consideration during their evaluation.

The expenditure of public funds to help low-income residents start, rebuild, maintain, and grow small businesses, as requested by Renaissance Entrepreneurship Center , will be used to pay for hands-on training classes in technology , marketing and finance which will encourage local economic growth.

San Bruno Mountain Watch is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to preserve and protect the native ecosystems of San Bruno Mountain through restoration, education, and conservation. The Town of Colma is within its service area.

If the City Council approves funding, the organization
will have to update their status from “current – awaiting reporting” to “current” with the Attorney General as a condition for fund disbursement.

The expenditure of public funds to develop and support educational content and experiences to residents and students , as requested by San Bruno Mountain Watch , will help to deepen Colma residents’ appreciation for their unique environment. Funds will be used to cover staff time and materials for seven field trips to San Bruno Mountain and Colma Creek.

San Mateo County Jobs for Youth Program is a California governmental entity as it is a program sponsored by San Mateo County. Jobs’ mission is to provide youth ages 14-21 assistance in achieving their career and higher education goals via three pillars of success: skills workshops, job opportunities, and scholarships. Last fiscal year, Jobs for Youth served 299 students from Jefferson Union High School District and South San Francisco Unified School District attended workshop, and 123 of those students were Colma residents. The Town of Colma is located within its service area.

The expenditure of public funds to pay for three full scholarships, as requested by the San Mateo County Jobs for Youth Program , will provide an identifiable benefit to the Colma community at large. Specifically, this program will help young people transition into adulthood and gain work experience, which will make them better, more informed, and more productive citizens. The services offered by San Mateo County Jobs for Youth are readily accessible to Colma youth.

Silicon Valley Bicycle Coalition (SVBC) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to build healthier and more just communities by making bicycling safe and accessible for everyone. The Town of Colma is within the geographic area that SVBC serves.

Staff Report: FY 2024-25 Non-Profit Funding Page 10 of 11 The expenditure of public funds to support Bike to Work/Wherever Days, as requested by the Silicon Valley Bicycle Coalition (SVBC) , will provide an identifiable benefit to the Colma community at large. Specifically, this program will encourage the community to bike more with goals of reducing carbon emissions, improving local air quality, and improving community health.

Sitike Counseling Center (“Sitike”) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide community-based counseling and education in a safe and healing environment. The Town of Colma is located within its service area. Sitike provided services to 14 Colma residents last fiscal year.

The expenditure of public funds to maintain client access to treatment and services, as requested by the Sitike Counseling Center (“Sitike”) , will provide an identifiable benefit to the Colma community at large. Funding will help reduce financial barriers to treatment while ensuring that community members are able to engage in services that support their overall well-being, health, and recovery. The services offered by Sitike are readily available to Colma residents and the public benefit is substantial as Sitike helps stop the cycle of dependency and mental health issues.

Skyline College is part of a California governmental entity. It is one of three institutions within the San Mateo County Community College District . Its mission is to empower and transform a global community of learners. The Town of Colma is within the geographic area that the college serves.

The expenditure of public funds to support The President’s Innovation Fund , as requested by Skyline College , will support a mini-grant process that encourages innovative ideas that from faculty, staff and students at Skyline College that support their mission, vision, and values. The Town and the community at large will benefit from increased educational programs by ensuring a well-educated public and citizen base. The services offered by Skyline College are readily accessible to any Colma residents attend ing the institution. Further, the public benefit is substantial as 22.6% of the student body reside in Colma/Daly City.

South San Francisco Education Foundation is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section code 501(c)(3). Its mission is to support and enhance public education in the South San Francisco Unified School District in a way that prioritizes students, equity, and transparency. The Town of Colma is located within its service area. Colma residents who attend schools in the district benefit by the support provided to the South San Francisco Education Foundation.

The expenditure of public funds to purchase basic necessities & Spanish books, fund the soccer club for English language learners, field trips, and events, as requested by the South San Francisco Education Foundation , will help support low-income families thrive in the school system. By having their basic needs met, it will foster a sense of belonging and a love for learning.

Sustainable San Mateo County is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to drive impactful action on economic, environmental, and social equity issues that lead to sustainable practices and improves long-term health in San Mateo County. The Town of Colma is within the geographic area served by Sustainable San Mateo County and the Indicators Report covers the area where the Town is located.

If the City Council approves funding, the organization will have to update their status from “current – reporting incomplete” to “current” with the Attorney General as a condition for fund disbursement.

Staff Report: FY 2024-25 Non-Profit Funding Page 11 of 11 The expenditure of public funds will support program managers who coordinate volunteer researchers, writers, graphic designers, printing, and dissemination of reports, as requested by Sustainable San Mateo County . In general, the funds will be used to support the research and production of the Indicators for a Sustainable San Mateo County Report. The Indicators Report evaluates the health of San Mateo County and its cities in terms of sustainability and provides a mean for city officials, non-profits, and business leaders, to make educated decisions when considering sustainable policies. In addition, these funds will help cover the costs of community meetings and events.

Public Purpose Limitations
Each of these organizations has adopted and follows policies and procedures to ensure that the terms and conditions of all grants are satisfied, and none has participated or intervened in any political campaign (including publishing or distributing campaign statements) on behalf of or in opposition to any candidate for public office within the past 36 months.

None of these grants will be used to fund existing obligations, debts or liabilities, national and regional charitable organizations, religious organizations, a political campaign, or lobbying activities. The g rants will be made with the understanding that the Town has no obligation or commitment to provide any additional support to the grantee and that the grantee will not discriminate on the basis of race, color, religion, gender, age, weight, height, sexual orientation, marital status, national origin, disability, or other characteristic protected by law.

Values
By providing public funds for charitable purposes, the Council is being compassionate to the needs of others. At the same time, by adhering to the Council’s policies and procedures, the Council is acting with
responsibility.

Alternatives
The Council could fund some entities at a different level than staff’s proposed amount. Doing so, however, could result in the need to identify additional funding sources as the Adopted 2024-25 Budget includes only $160,000 in available grant funding.

CONCLUSION
Staff recommends the Council adopt the resolution which sets grant funding levels as proposed by staff.

ATTACHMENTS
A. Resolution
B. Funding request summary
C. Historical funding levels
D. Funding requests

25977.00100\42632984.1
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RESOLUTION NO. 2024-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION DETERMINING ELIGIBILITY FOR GRANT FUNDING,

APPROVING GRANTS TO ELIGIBLE ORGANIZATIONS, FINDING THAT EACH

APPROVED GRANT SERVES A PUBLIC PURPOSE, AND AUTHORIZING

CONTRACTS WITH EACH ELIGIBLE ORGANIZATION FOR THE USE OF TOWN FUNDS PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) Pursuant to subchapter 4.03 of the Colma Administrative Code and the police power granted to cities by the California Constitution, the Town of Colma may expend public money by making grants upon finding that the organization is eligible for grant funding, the expenditure will serve a public purpose, the services will be readily accessible to Colma residents or businesses, and there is a direct and substantial benefit to the public. (b) To be eligible, an organization must be an IRC 501(c)(3) charity, a governmental entity, or a chamber of commerce. In addition, the organization’s mission must include providing a benefit to a defined geographical area that encompasses the Town of Colma, the organization’s governing board must reflect the diverse interests of the community , the organization must have policies and procedures to assure that the grant’s purposes are met, and the organization must be in compliance with the required registration and reporting requirements set forth by the California Attorney General’s Registry of Charitable Trusts.
(c) Grants cannot be given to fund existing debts; to a religious organization unless it is for a general need and the project does not promote the teachings of a particular church; to support a political campaign; or to organizations which discriminate on the basis of race, color, religion, gender, age, weight, height, sexual orientation, marital status, national origin, disability, or other characteristic protected by law . Grants will be made with the understanding that the Town has no obligation or commitment to provide any additional support to the grantee.
(d) An organization may submit a request for determination of eligibility for grant funding, which shall include documents and information described in section 4.03.050 of the Colma Administrative Code.

2. Findings of Eligibility for Grant Funding
The City Council has reviewed the funding requests from each of the following organizations and finds as follows:
(a) AbilityPath (Community Gatepath) is eligible for grant funding from the Town of Colma.

Discussion. AbilityPath (Community Gatepath) is registered with the Attorney General as

ATTACHMENT A
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a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to empower people with special needs to achieve their full potential through innovati ve, inclusive programs and community partnerships. The Town of Colma is within its service area.
(b) Asian American Recovery Services (HealthRIGHT 360) is eligible for grant funding from the Town of Colma.

Discussion. Asian American Recovery Services (HealthRIGHT 360) is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide an array of culturally competent services to the Asian- Pacific Islander and other ethnically diverse communities of the San Francisco Bay Area by reducing the impact and incidence of substance use. The Town of Colma is within its service area.
(c) Clinic by the Bay is eligible for grant funding from the Town of Colma.

Discussion: Clinic by the Bay is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to understand and serve, with d ignity and respect, the health and wellness needs of the medically underserved in the San Francisco Bay Area. The Town of Colma is within its service area.

The Town benefits by having low-income adults, in the Town and in the surrounding area, served by free primary medical care from Clinic by the Bay. The Town also benefits as Clinic by the Bay provides residents with meaningful volunteer opportunities to be part of a neighborhood solution to health care issues. The grant funds will be used to expand the Food Security Program which benefits patients and their families to obtain food post- pandemic.
(d) Colma Daly City Chamber of Commerce Foundation Inc., aka Colma Daly City Cham
ber of Commerce , is eligible for grant funding from the Town of Colma but subject to the organization updating their status from “mutual benefit” to “current” with the Attorney General or providing documentation from the Attorney General determining that the Chamber is not required to register and report annually as a condition for fund disbursement.

Discussion: The Chambe
r of Commerce is registered with the California Attorney General as a mutual benefit nonprofit corporation and has provided the Town with a copy of a letter from the Internal Revenue Service (“IRS”) stating that it is exempt from tax under Internal Revenue Code (“IRC”) section 501(c)(6). Its mission is to encourage business development and networking, and to provide members with useful information and services. The Chamber serves commercial establishments within the Town of Colma and the City of Daly City. The Town of Colma is located within the Chamber’s membership area. The Chamber takes an active leadership role in promoting economic, professional, commercial, and civic vitality for the Town of Colma and surrounding communities. The Chamber’s programs and activities benefit its members by providing them with business development and networking opportunities as well as educational materials. These 25977.00100\42632984.1
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programs and activities improve the quality of services rendered to the public by the Chamber’s members and help increase its members’ sales. In turn, improved services and increased sales will increase the Town’s tax revenues, which ultimately inure to the benefit of all residents and businesses located in the Town. (e) Community Overcoming Relationship Abuse (CORA) is eligible for grant funding from the Town of Colma.

Discussion: CORA is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide safety, support and healing for individuals who experience abuse in an intimate relationship and educate the community to break the cycle of intimate partner abuse. CORA serves all of San Mateo County and the Town of Colma is within its service area. (f) Daly City Public Library Associates ( DCPLA) is eligible for grant funding from the Town of Colma.

Discussion: DCPLA is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section code 501(c)(3). Its mission is to raise private funds to supplement public funding of the four branch libraries in Daly City. The Town of Colma is located within its service area. Colma residents may borrow materials from any of the Daly City branch libraries. Thus, Colma residents are benefited by the support provided to the Daly City Library by Library Associates.
(g) Daly City Youth Health Center (DCYHC) is eligible for grant funding from the Town of Colma.

Discussion: Daly City Youth Health Center,
as part of the Jefferson Union High School
District (JUHSD), is a California governmental entity. The school-linked program’s mission statement is to ensure young people reach their full potential and thrive through optimal health, empowerment, and strong support networks. The Town benefits from DCYHC providing accessibility and availability of integrated wellness services to youth, especially those who belong to the low-income and immigrant populations residing in Colma. DCYHC also provides counseling for Colma youth who are suffering from mental health issues, substance use and abuse, and suicidal ideation to help youth better cope with their challenges in life.
(h) Fund a Need is eligible for grant funding from the Town of Colma.

Discussion: Fund A Need is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide financial assistance, essential goods, resources and education to low- income, homeless seniors/veterans in San Mateo County. Fund A Need enables elderly community members to achieve financial and emotional stability. The Town of Colma is within its service area. (i) Human Investment Project, Inc., aka HIP Housing, is eligible for grant funding from 25977.00100\42632984.1
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the Town of Colma.

Discussion: Human Investment Project, Inc. is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to improve the housing and lives of people in the community. HIP Housing enables people with special needs to live independent, self-sufficient lives in decent, safe, low-cost homes.

The Town of Colma is within its service area.
(j) Jefferson Union High School District Community Environmental Education Program/Wilderness School (CEEP) is eligible for grant funding from the Town of Colma.

Discussion: CEEP is a California governmental entity. The Community Environmental Education Program
- Susan B. Anthony School Project is a joint program administered by Jefferson Union High School District. Its mission is to build a student’s leadership skills and teach responsibility and to provide elementary school children with field trip chaperones, on-site tutors, and positive role models. The project consists of field trips, hiking and camping. Many students from the Town of Colma attend Jefferson High School or Susan B. Anthony Elementary School, and the number varies from year to year. (k) LifeMoves is eligible for grant funding from the Town of Colma.

Discussion: LifeMoves is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to end homelessness by providing interim housing, support services, and building collaborative partnerships. The Town of Colma is located within the LifeMoves’ service area. The Town benefits from LifeMoves’ work as low -income and homeless individuals and families in the area are provided support services to reduce the homeless population. (l) Moonstar Charitable Organization is e l
igible for grant funding from the Town of
Colma but subject to the organization (1) updating their status from “delinquent” to “current” with the Attorney General, and (2) submitting a copy of their completed IRS 990 form filed for 2022 or later as both are conditions for fund disbursement.

Discussion: Moonstar Charitable Organization is registered with the California Attorn ey General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to inspire, create, and promote multicultural meals, programs, an d support underserved communities in the Bay Area. The Town of Colma is located within its service area. All Bay Area organizations can be eligible participants of the meals program. (m) My Good Brain is eligible for grant funding from the Town of Colma.

Discussion: My Good Brain is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to use art as a vehicle for change in teaching psychological tools for adaptive functioning in youth. 25977.00100\42632984.1
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The Town of Colma is located within its service area. The Town benefits from My Good Brain’s work as the youth can learn healthy, fun, and engaging ways to take care of their mental health through art and play
(n) Ombudsman Services of San Mateo County is eligible for grant funding from the Town of Colma.

Discussion: Ombudsman Services of San Mateo County is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to assure protection through ad vocacy, direct intervention, education, and ongoing case management for all residents in long -term care facilities in San Mateo County. The Town of Colma is located within the Ombudsman Services of San Mat eo County service area.
(o) Operation Santa Claus is e l igible for grant funding from the Town of Colma but subject to updating their status from “current – in process” to “current” with the Attorney General as a condition for fund disbursement..

Discussion: Operation Santa Claus is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide a traditional Christmas experience to families in the communities of Daly City, Colma and Broadmoor that are homeless or whose income is less than their monthly expenses. The Town of Colma is within its service area. (p) Renaissance Entrepreneurship Center is eligible for grant funding from the Town of Colma, but subject to updating their status from “current – in process” to “current” with the Attorney General as a condition for fund disbursement.

Discussion: Renais sance Entrepreneurship is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to empower and increase the entrepreneurial capacities of socially and economically diverse women and men, and thereby strengthen communities through the creation of sustainable new businesses, new jobs, and financial self-sufficiency. The Town of Colma is within its service area.
(q) San Bruno Mountain Watch is eligible for grant funding from the Town of Colma but subject to the organization updating their status from “current – awaiting reporting” to “current” with the Attorney General as a condition for fund disbursement.

Discussion: San Bruno Mountain Watch is registered with the California Attorney General as a pub
lic benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to preserve and protect the native ecosystems of San Bruno Mountain through restoration, education, and conservation. The Town of Colma is within its service area. (r) San Mateo County Jobs for Youth Program is eligible for grant funding from the 25977.00100\42632984.1
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Town of Colma.

Discu
ssion. San Mateo County Jobs for Youth is a California governmental entity as it is a program sponsored by San Mateo County. Jobs’ mission is to provide youth ages 14- 21 assistance in achieving their career and higher education goals via three pillars of success:
skills workshops, job opportuni ties, and scholarships. Last fiscal year, Jobs for Youth served 324 students from Jefferson Union High School District and 284 students from South San Francisco Unified School District who attended workshops and became members. The Town of Colma is located within its service area. (s) Silicon Valley Bicycle Coalition (SVBC) is eligible for grant funding from the Town of Colma.

Discussion: SVBC is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to build healthier and more just communities by making bicycling safe and accessible for everyone. The Town of Colma is within the geographic area that SVBC serves. (t) Sitike Counseling Center (“Sitike”) is eligible for grant funding from the Town of Colma.

Discussion: Sitike is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to provide community - based counseling and education in a safe and healing environment. The Town of Colma is located within its service area. Sitike provided services to 14 Colma residents last fiscal year.
(u) Skyline College is eligible for grant funding from the Town of Colma Discussion: Skyline College is part of a California governmental entity. It is one of three institutions within the San Mateo County Community College District. Its mission is to empower and transform a global community of learners. The Town of Colma is within the geographic area that the college serves.
(v) South San Francisco Education Foundation is eligible for grant funding from the Town of Colma.

Discussion: South San Francisco Education Foundation is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section code 501(c)(3).

Its mission is to support and enhance public education in the South San Francisco Unified School District in a way that prioritizes students, equity, and transparency. The Town of Colma is located within its service area. Colma residents who attend schools in the district benefit by the support provided to the South San Francisco Education Foundation. (w) Sustainable San Mateo County is eligible for grant funding from the Town of Colma but subject to the organization updating their status from “current – reporting 25977.00100\42632984.1
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incomplete” to “current” with the Attorney General as a condition for fund disbursement.

Discussion: Sustainable San Mateo County is registered with the California Attorney General as a public benefit nonprofit corporation and has provided the Town with a letter from the IRS stating that it is exempt from tax under IRC section 501(c)(3). Its mission is to drive impactful action on economic, environmental, and social equity issues that lead to sustainable practices and improves long -term health in San Mateo County. The Town of Colma is within the geographic area served by Sustainable San Mateo County and the Indicators Report covers the area where the Town is located.

3. Findings of Public Purpose
The City Council has reviewed the applications for grant funds from each of the following organizations and finds as follows:
(a) A grant in the amount shown in section 4(a) to AbilityPath (Community Gatepath) will serve a public purpose.

Discussion. The expenditure of public funds to pay for a culinary vocational program for people with disabilities, the opportunity to learn the importance of healthy eating through basic nutrition education, menu planning, ingredient purchasing, food preparation, and cooking offered by AbilityPath (Community Gatepath), will provide an identifiable benefit to the Colma community at large. The Town further benefits by having people with disabilities become active members of the community through recreational, educational, and volunteer opportunities with businesses in the Town. The services offered by Community Gatepath are readily accessible to Colma residents and the public benefit is substantial as people with disabilities have the opportunity to learn and thrive. (b) A grant in the amount shown in section 4(a) to Asian American Recovery Services (HealthRIGHT 360) will serve a public purpose.

Discussion: The expenditure of public funds to support the planning and implementation of a youth conference for at-risk young women, as requested by Asian American Recovery Services (HealthRIGHT 360), will provide an identifiable benefit to the Colma community at large. Specifically, it will provide a safe space for young women to be vulnerable and make positive changes in their lives. This is especially important as Colma has a large Asian/Asian-American populace.
(c) A grant in the amount shown in section 4(a) to Clinic by the Bay will serve a public purpose.

Discussion: The expenditure of public funds to support healthy food program to low income, working and uninsured adults, as requested by Clinic by the Bay, will provide an identifiable benefit to the community at large
. The Town and the community at large will
benefit from the partnership of the food grocery voucher program. This service is readily accessible to Colma residents, and the public benefit is substantial as the Town and the community all benefit from a healthy populace.
(d) A grant in the amount shown in section 4(a) to Colma Daly City Chamber of Commerce 25977.00100\42632984.1
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Foundation Inc., aka Colma Daly City Chamber of Commerce, will serve a public purpose.

Discussion: The expenditure of public funds to pay for networking opportunities, office space, business promotions, facilitating workshops for businesses, and operational costs, as requested by the Colma Daly City Chamber of Commerce Foundation Inc., aka Colma Daly City Chamber of Commerce, could be provided by the Town but the Town has chosen otherwise. Specifically, the Town could provide these same services as part of its economic development program. In that case, the Town would likely expend the amount of the grant in staff time and incidental materials to provide these services.

(e) A grant in the amount shown in section 4(a) to Community Overcoming Relationship Abuse (CORA) will serve a public purpose.

Discussion: The expenditure of public funds to pay for programmatic support of the Safe House Program, as requested by Community Overcoming Relationship Abuse (CORA), will provide an identifiable benefit to the community at large. The funds will be used to house domestic violence victims and their families and provide plans for self-reliance. (f) A grant in the amount shown in section 4(a) to the Daly City Public Library Associates (DCPLA) will serve a public purpose.

Discussion: The expenditure of public funds to purchase six laptops, as requested by the Daly City Public Library Associates (DCPLA), will help support educational and professional needs by bridging the digital divide through greater access to technology. These services could be provided by the Town, but the Town has chosen otherwise. Specifically, the Town could provide these same services through its Recreation Services program. In this case, the Town would likely expend the amount of the grant to provide these services. (g) A grant in the amount shown in section 4(a) to the Daly City Youth Health Center (DCYHC) will serve a public purpose.

Discussion: The expenditure of public funds to pay for primary medical services and counseling programs for underserved teens and young adults, as requested by the Daly City Youth Health Center (DCYHC), will provide an identifiable benefit to the community at large. Specifically, it will ensure that young adults reach their full potential via optimal health, empowerment, and strong support networks, of which all programs are readily accessible to Colma youth..
(h) A grant in the amount shown in section 4(a) to Fund a Need will serve a public purpose.

Discussion: The expenditure of public funds to support food distribution, financial assistance, essential items like clothing and hygiene products, and support educational workshops, as requested by Fund A Need, will provide an identifiable benefit to the Colma community at large. Specifically, the effects of the funding could extend beyond just the seniors themselves but benefitting their families and caregivers by promoting a culture of care and respect.
(i) A grant in the amount shown in section 4(a) to t he Human Investment Project, Inc. aka HIP Housing will serve a public purpose.
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Discussion: The expenditure of public funds to support its Home Sharing program, as requested by the Human Investment Project, Inc. aka HIP Housing, could be provided by the Town but the Town has chosen otherwise. Specifically, HIP Housing’s Home Sharing Program matches people who have space in their home to share or with people who are searching for an affordable place to live. The services offered by HIP Housing are readily accessible to Colma residents. Finally, the public benefit is substantial as providing housing to help people live independent lives is important for a well-functioning society. (j) A grant in the amount shown in section 4(a) to Jefferson Union High School District Community Environmental Education Program/Wilderness School will serve a public purpose.

Discussion: The expenditure of public funds to pay for field trips, transportation, meals, and supplies, as requested by Jefferson Union High School District Community Environmental Education Program/Wilderness School, will provide an identifiable benefit to the community at large. The public benefit provided by these services is substantial as the services provide education to the Town’s youth, which will make them better, more informed, and more productive citizens.
(k) A grant in the amount shown in section 4(a) to LifeMoves will serve a public purpose.

Discussion: The expenditure of public funds to pay for shelter and supportive housing services, as requested by LifeMoves, could be provided by the Town but the Town has chosen otherwise. In that case, the Town would likely expend the amount of the grant in staff time and incidental materials to provide these services. The services offered by LifeMoves are readily accessible to individuals in Colma as the Town is located within LifeMoves’ service area. Further, the public benefit is substantial as LifeMoves ’ services ensure Colma residents, or anyone traveling through LifeMoves’ network, have shelter and other support services.
(l) A grant in the amount shown in section 4(a) to Moonstar Charitable Organization will serve a public purpose.

Discussion: The expenditure of public funds to pay for nutrition and sustenance on a weekly basis to needy persons as requested by Moonstar Charitable Organization will provide an identifiable benefit to the community at large. The food program provides services that are readily accessible to Colma residents as groceries and hot meals would be available to anyone living or traveling through Colma. Overall, the benefit to the public is substantial as the services offered by the program prevent the public from going hungry. (m) A grant in the amount shown in section 4(a) to My Good Brain will serve a public purpose.

Discussion: The expenditure of public funds to purchase art materials and other supplies for Tool Kits, as requested by My Good Brain, equips students with the skills to manage stress and navigate challenges effectively, fostering resilience and well -being from a young age.
(n) A grant in the amount shown in section 4(a) to Ombudsman Services of San Mateo County will serve a public purpose.
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Discussion: The expenditure of public funds will provide advocacy services to Colma residents by investigating allegations of abuse for those living in long term facilities, as requested by Ombudsman Services of San Mateo County. Ombudsman Services of San Mateo County listed two long-term facilities, one of which is in Colma where 31 visits were made in the last year. The funding will help meet the federally mandated mission to monitor and provide advocacy services.
(o) A grant in the amount shown in Section 4(a) to Operation Santa Claus will serve a public purpose.

Discussion: The expenditure of public funds to pay for toys and store gift cards, as requested by Operation Santa Claus, will provide an identifiable benefit to the community at large. By funding their request, would contribute to a more equitable community by spreading holiday cheer to those who might not otherwise been able to participate. Last year, deliveries were made to 6 Colma residences.
(p) A grant in the amount shown in section 4(a) to Renaissance Entrepreneurship Center will serve a public purpose.

Discussion: The expenditure of public funds to help low- income residents start, rebuild, maintain, and grow small businesses, as requested by Renaissance Entrepreneurship Center, will be used to pay for hands -on training classes in technology, marketing and finance.
(q) A grant in the amount shown in section 4(a) to San Bruno Mountain Watch will serve a public purpose.

Discussion: The expenditure of public funds to develop and support educational content and experiences to residents and students, as requested by San Bruno Mountain Watch, will help to deepen Colma residents’ appreciation for their unique environment. Funds will be used to cover staff time and materials for seven field trips to San Bruno Mountain and Colma Creek.
(r) A grant in the amount shown in section 4(a) to San Mateo County Jobs for Youth Program will serve a public purpose.

Discussion: The expenditure of public funds to pay for three full scholarships, as requested by the San Mateo County Jobs for Youth Program, will provide an identifiable benefit to the Colma community at large. Specifically, this program will help young people transition into adulthood and gain work experience, which will make them better, more informed, and more productive citizens. The services offered by San Mateo County Jobs for Youth are readily accessible to Colma youth.
(s) A grant in the amount shown in section 4(a) to Silicon Valley Bicycle Coalition (SVBC) will serve a public purpose.

Discussion: The expenditure of public funds to support Bike to Work/Wherever Days, as requested by the Silicon Valley Bicycle Coalition (SVBC), will provide an identifiable benefit to the Colma community at large. Specifically, this program will encourage the community 25977.00100\42632984.1
Res. 2024-__, FY 2024-25 Non-Profit Funding Page 11 of 13

to bike more with goals of reducing carbon emissions, improving local air quality, and improving community health.
(t) A grant in the amount shown in section 4(a) to the Sitike Counseling Center (“Sitike”) will serve a public purpose.

Discussion: The expenditure of public funds to maintain client access to treatment and services, as requested by the Sitike Counseling Center (“Sitike”), will provide an identifiable benefit to the Colma community at large. Funding will help reduce financial barriers to treatment while ensuring that community members are able to engage in services that support their overall well-being, health, and recovery. The services offered by Sitike are readily available to Colma residents and the public benefit is substantial as Sitike helps stop the cycle of dependency and mental health issues (u) A grant in the amount shown in section 4(a) to the Skyline College will serve a public purpose.

Discussion: The expenditure of public funds to support The President’s Innovation Fund, as requested by Skyline College, will support a mini -grant process that encourages innovative ideas that from faculty, staff and students at Skyline College that support their mission, vision, and values. The Town and the community at large will benefit from increased educational programs by ensuring a well-educated public and citizen base. The services offered by Skyline College are readily accessible to any Colma residents attending the institution. Further, the public benefit is substantial as 22.6% of the student body reside in Colma/Daly City.
(v) A grant in the amount shown in section 4(a) to South San Francisco Education Foundation will
serve a public purpose.

Discussion: The e x penditure of public funds to purchase basic necessities & Spanish books, fund the soccer club for English language learners, field trips, and events, as requested by the South San Francisco Education Foundation, will help support low-income families thrive in the school system. By having their basic needs met, it will foster a sense of belonging and a love for learning.
(w) A grant in the amount shown in section 4(a) to the Sustainable San Mateo County will serve a public purpose.

Discussion. The expenditure of public funds will support program managers who coordinate volunteer researchers, writers, graphic designers, printing, and dissemination of reports, as requested by Sustainable San Mateo County. In general, the funds will be used to support the research and production of the Indicators for a Sustainable San Mateo County Report. The Indicators Report evaluates the health of San Mateo County and its cities in terms of sustainability and provides a mean for city officials, non -profits, and business leaders, to make educated decisions when considering sustainable policies. In addition, these funds will help cover the costs of community meetings and events. (x) None of these grants will be used to fund existing obligations, debts or liabilities, national and r egional charitable organizations, religious organizations , a political campaign, or 25977.00100\42632984.1
Res. 2024-__, FY 2024-25 Non-Profit Funding Page 12 of 13

lobbying activities.
(y) The g rants will be made with the understanding that the Town has no obligation or commitment to provide any additional support to the grantee and that the grantee will not discriminate on the basis of race, color, religion, gender, age, weight, height, sexual orientation, marital status, national origin, disability or other characteristic protected by law.

4. Order
(a) The City Council approves grant funding to each of the following organizations in the amounts shown, subject to any limitations or prerequisites for certain organizations to provide required information to the Town prior to the disbursement of any funds:

Grantee Staff Proposed Grant Amount
AbilityPath (Community Gatepath) $ 6,500
Asian American Recovery Services
(HealthRIGHT 360) $ 2,500
Clinic by the Bay $ 5,000
Colma Daly City Chamber of Commerce $ 37,500
Community Overcoming Relationship Abuse
(CORA) $ 7,000
Daly City Public Library Associates (DCPLA) $ 5,220
Daly City Youth Health Center $ 6,000
Fund A Need $ 3,000
Human Investment Project, Inc. (HIP
Housing) 1 $ 5,000
JUHSD Wilderness Program (CEEP) $ 4,000
LifeMoves 1 $ 5,000
Moonstar Charitable Organization $ 5,000
My Good Brain $ 2,000
Ombudsman Services of SMC $ 2,500
Operation Santa Claus $ 2,000
Renaissance Entrepreneurship Center $ 3,500
San Bruno Mountain Watch $ 2,500
San Mateo County Jobs for Youth $ 4,000
Silicon Valley Bicycle Coalition $ 3,500
Sitike Counseling Center $ 6,500
Skyline College (SMC Community College
District) $ 4,000
South San Francisco Education Foundation $ 5,500
Sustainable San Mateo County $ 1,000
1 Funding to come from Legal Mandates line item in Planning Department budget 25977.00100\42632984.1
Res. 2024-__, FY 2024-25 Non-Profit Funding Page 13 of 13

Grantee Staff Proposed Grant Amount
Total $ 128,720
(b) Each
Grantee must execute a Grant Agreement with the Town before any funds may be paid. The Grant Agreement shall include a statement of the goal or purpose of the Grant, a time within which the goal is expected to be achieved, and reporting requirements. (c) The City Council hereby directs and authorizes the City Manager to execute each Grant Agreement on behalf of the Town in a form approved by the City Attorney with the exception of the Daly City Public Library Associates (DCPLA) which will be signed by the Mayor.

Certification of Adoption
I certify that the foregoing Resolution No. 2024-__ was duly adopted at a regular meeting of said City Council held September 11, 2024 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstai n Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez, Vice Mayor
Helen Fisicaro, Councilmember
Joanne F. del Rosario,
Councilmember
Carrie Slaughter,
Councilmember
Voting Tally
Dated
______________________ ___________________________________ John Irish Goodwin, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
A II • I
Requesting Party Organization's Purpose Town's Money Will be Spent On Number of Colma Residents or Businesses Served Last Year Public Benefit Amount Requested AbilityPath (Community Gatepath) Help people with special needs & disabilities gain independence
Culinary classes at Colma
kitchen, cost of food, rental,
trans
portation
30 residents & 7 businesses Life & vocational skills $ 7,500 Asian American Recovery Services
(HealthRIGHT 360)
Provide culturally competent services
to the Asian-Pacific Islander & other
ethnically diverse communities of the
San Francisco Bay Area by reducing
the impact & incidence of substance
use
Planning/implementation of
youth conference
2 residents Life skills; education $ 2,500
Clinic by the Bay To understand & serve the health &
wellness needs of the medically
underserved in the Bay Area
Food As Medicine Services
(healthy food): purchase &
distribute food vouchers,
Bounty Box program, Food
Pharmac
y
228 residents Healthcare/food $ 10,500
Colma Daly City Chamber of
Commerce
To encourage business development &
networking, providing members with
useful information & services
Office space, pay staff,
networking opportunities for
local businesses, provide
financial support to
civic/culturally sensitive
program
All residents & businesses Economic development;
educate & engage
residents
$ 60,000
Community Overcoming
Relationship Abuse (CORA)
Provide safety, support & healing for
individuals who experience abuse in
an intimate relationshi
p
Safe House Program Available to all residents;
served 20 residents in the last
year
Safe shelter & resources $ 10,000
Daly City Public Library Associates To supplement public funding of the Daly City libraries
Purchase six laptops All residents Access to programs & books at the librar
y
$ 5,700
Daly City Youth Health Center To ensure young people reach their full potential and thrive through optimal
health, empowerment, and strong
su
pport networks
Primary medical services,
counseling program, health
education, substance use
presentations
6 residents Healthcare $ 10,000
Fund A Need Provide money, essential goods,
resources, education to low-income,
homeless seniors/veterans in San Mateo

County
Food distribution, financial
assistance, essential items like
clothing and hygiene products,
support educational workshops
Residents of Veterans Village
(Mercy Housing)
Healthcare, life skills,
food
$ 50,000
Human Investment Project
(HIP Housing)
Improve the housing & lives of people
in the community
Support staff salaries in Home
Sharing, Self Sufficiency, and
Housin
g Readiness Programs
4 individuals who live and/or
work in Colma
Safe, affordable housing $ 5,000
JUHSD CEEP Wilderness School To provide field trip chaperones & tutors for Wilderness students as they
learn community awareness & practice
leadershi
p skills
Field trip fees, transportation 32 students Education, community & environmental
awareness
$ 11,000
LifeMoves Provide interim housing & supportive
services for homeless families &
individuals
Support operations at six San
Mateo County interim shelters
6 residents Affordable housing,
shelter
$ 5,000
Moonstar Charitable Organization Inspire, create, and promote multicultural meals, programs, and
support underserved communities in
the Ba
y Area
Support meal program None, but all Bay Area
organizations are eligible
recipients
Food $ 20,000
Funding Request Summary FY 2024-25

ATTACHMENT B
Requesting Party Organization's Purpose Town's Money Will be Spent On Number of Colma Residents or Businesses Served Last Year Public Benefit Amount Requested My Good Brain To show children a healthy, fun, and
engaging way to take care of their
mental health usin
g art and play
Purchase art materials and
other supplies for Tool Kits
40 students Life skills; education $ 7,500 Ombudsman Services San Mateo
County
Protect residents in long-term care
facilities through advocacy, direct
intervention & education in
collaboration
Investigating allegations of
abuse in long term care
facilities
2 facilities in
Colma/Broadmoor; 63
residents
Advocacy for
healthcare
$ 3,500
Operation Santa Claus To provide a traditional Christmas experience to families & individuals
facin
g financial hardships
Toys & gift cards 6 families Community resource $ 2,000 Renaissance Entrepreneurship Center Empower & increase the entrepreneurial capacities of socially &
economically diverse women & men
Helping low-income residents
start, rebuild, maintain & grow
small businesses
2 residents Economic development $ 5,000 San Bruno Mountain Watch To preserve & protect the native ecosystems of San Bruno Mountain &
teach the
public about its history
fund (7) field trips to San Bruno
Mountain & Colma Creek
All students in JUHSD &
SSFUSD
Education &
conservation
$ 3,500
San Mateo County Jobs for Youth Support youth in achieving career & higher education goals via workshops,
job opportunities & scholarships
Fund (3) higher education
scholarships
2 students received
scholarships & 123 students in
94014/94080 zip codes
attended worksho
ps
Scholarships/
Employment services
$ 6,000
Silicon Valley Bicycle Coalition To build healthier & more just communities by making bicycling safe
& accessible for ever
yone
Bike to Work/Wherever Days
(BTWD) program
Several bike riders at the
South San Francisco BART
Ener
gizer Station
Community education &
engagement
$ 5,000
Sitike Counseling Center To provide community-based
counseling & education to those
affected by addiction & mental illness
Maintain access to treatment &
services for the unemployed,
the underemployed, the
unhoused & other vulnerable
populations
14 residents Community counseling
& education
$ 8,000
Skyline College (SMC Community
Colle
ge District)
To empower & transform a global
communit
y of learners
Create mini-grant process to
fund innovative ideas
3390 students from
Colma/Dal
y City
Education $ 5,000
South San Francisco Education
Foundation
Support & enhance public education
in the SSFUSD that prioritizes students,
equity & transparency
Purchase basic necessities &
Spanish books, fund soccer
club for ELD learners, field trips,
fund events & parent support
groups
5 students Access to basic
necessities; education
$ 20,000
Sustainable San Mateo County Make San Mateo County more sustainable on economic,
environmental, and social equity issues
through empowering information and
advocac
y
Support program manager &
other staff positions; cover costs
for free community events &
collaborative local agency
meetin
gs
All residents & businesses Provides information to
city officials, residents &
businesses
$ 3,000
$ 265,700
Name of Organization FY 2019-20
Funded
FY 2020-21
Funded
FY 2021-22
Funded
FY 2022-23
Funded
FY 2023-24
Funded
FY 2024-25
Requested
Funded vs.

Requested
Change
AbilityPath (Community Gatepath) 6,500 $ 6,500 $ 6,500 $ 6,500 $ 6,500 $ 7,500 $ 1,000 $ ALLICE 1,500 $ 1,500 $ - $
Asian American Recovery Services (HealthRIGHT 360) 2,500 $ 2,500 $ - $ Clinic by the Bay 3,500 $ 4,000 $ 4,000 $ 4,000 $ 5,000 $ 10,500 $ 5,500 $ Colma - Daly City Chamber of Commerce 6,500 $ 30,000 $ 37,500 $ 60,000 $ 22,500 $ CORA 3,000 $ 5,000 $ 5,000 $ 7,000 $ 7,000 $ 10,000 $ 3,000 $ Daly City Partnership Collaborative 15,000 $ 15,000 $ 15,000 $ - $ Daly City Public Library Associates 5,000 $ 5,220 $ 5,220 $ 5,200 $ 5,220 $ 5,700 $ 480 $ Daly City Youth Health Center 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 10,000 $ 4,000 $ Fund A Need 50,000 $ 50,000 $
Human Investment Project, Inc. (HIP Housing) * 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ Jefferson Union (Wilderness School - CEEP) 6,000 $ 6,000 $ 4,000 $ 4,000 $ 11,000 $ 7,000 $ LifeMoves * 4,000 $ 4,000 $ 4,000 $ 4,000 $ 5,000 $ 5,000 $ - $ Moonstar Charitable Organization 20,000 $ 20,000 $
My Good Brain 7,500 $ 7,500 $
North Peninsula Food Pantry & DCDC 15,000 $ 15,000 $ 17,000 $ - $ Ombudsman Services SMC 2,000 $ 2,000 $ 2,500 $ 2,500 $ 2,500 $ 3,500 $ 1,000 $ Operation Santa Claus 1,000 $ 1,500 $ 2,000 $ 1,500 $ 2,000 $ 2,000 $ - $ Peninsula Conflict Resolution Center 1,380 $ - $
Peninsula Volunteers, Inc. Meals on Wheels 5,000 $ 5,500 $ 6,000 $ - $ Renaissance Entrepreneurship Center (Ren Center) 3,500 $ 5,000 $ 1,500 $ San Bruno Mountain Watch 2,000 $ 2,500 $ 2,500 $ 3,500 $ 1,000 $ San Mateo County Jobs for Youth 2,500 $ 3,000 $ 3,000 $ 4,000 $ 4,000 $ 6,000 $ 2,000 $ San Mateo County Pride Center 3,000 $ 3,000 $ 3,000 $ 3,000 $ - $ Silicon Valley Bicycle Coalition (SVBC) 3,500 $ 3,500 $ 5,000 $ 1,500 $ Sitike Counseling Center 6,500 $ 6,500 $ 6,500 $ 6,500 $ 8,000 $ 8,000 $ Skyline College (SMC Community College District) 3,500 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 5,000 $ 1,000 $ South San Francisco Education Foundation 5,500 $ 20,000 $ 14,500 $ Sustainable San Mateo County 2,500 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 3,000 $ 2,000 $ Veterans Sportsman Alliance 1,200 $ - $
West Alano Bay Club 2,500 $ - $
Total (including Housing Element required grantees) 101,580$ 99,720 $ 99,220 $ 105,200$ 107,220 $ 265,700 $ 158,480 $ Footnotes:
* Indicates a Housing Element required grantee;
funding will come from Planning Department budget
Historical Funding Levels

ATTACHMENT C
A II • I

Page 1 of 6 ends

Town of Colma
Non-Profit Funding Request Form
FY 2024-25
Name of Organization:

Contact Person:

Address:

Street Address City State Zip Code
Phone Number: Email Address: __________________

1. Mission Statement:

2. Amount of Request: $________________
a. Total Agency Annual Budget: $_______________
b. Number of Agency Employees: _______________
c. Payroll is ________% of the A Annual Budget.

3. Please identify a public purpose for the requested funding by identifying one of the following categories:

A. Provide shelter, food, or clothing to persons in need of the Necessities of Life; B. Provide physical or mental health services to persons with special needs, or Integrated Care Services;
C. Educate and engage residents;
D. Promote Economic Development or support businesses located or doing business in the Town; or Provide, support, or enhance a Complementary Service, e.g., a service that the Town could provide to its residents or businesses.

ATTACHMENT D
Please do NOT write ''see attached" as a response to any of the questions. You must submit all answers on this form. You may submit additional attachments, but they will not replace any of the responses.

AbilityPath
Kim Malhotra
350 Twin Dolphin Drive, Suite 123, Redwood City, CA 94065 650-201-9596 kma lhotra@a bi litypa
The mission of AbilityPath is to celebrate neurodiversity and empower individuals with developmental disabilities through innovative, inclusive programs, and community partnerships. Our vision is a world where people of all abilities are fully accepted, respected, and included. AbilityPath's work is guided by our mission, vision, and values - community, inclusion, people first, dedication, collaboration, and innovation. We have been a cornerstone of the 7,500.00
75 ✓
27,385,350.00
232
gency's total

Page 2 of 6 ends

3a. Describe how the funding will support the selected category:

4. Describe reason for request and how funds will be used:

This request supports category B by providing health, independent living, and pre-vocational skill building for adults with developmental disabilities in a community-based setting at the Colma Community Center. Our project focuses on nutrition, healthy eating, cooking skills, physical health, and community inclusion. Individuals with disabilities are almost twice as likely to have diabetes and obesity rates for individuals with disabilities are approximately 58% higher than for adults without disabilities, making these skills critical to the health and well being of those we serve. Additionally, during the Covid-19 pandemic, healthy living routines for many individuals were disrupted. An ongoing emphasis has been placed on regaining healthy living routines to combat declines in physical and emotional health, as well as to promote healthy aging for all. Physical activities have helped rebuild stamina through fitness classes, community hikes, and neighborhood walks. To encourage healthy eating habits, participants will learn about nutrition, portion sizes, and preparation of healthy snacks & meals on a budget.

Participants will engage in activities and challenges to enhance their knowledge and enthusiasm for healthy eating habits. We will rent the kitchen at the Colma Community Center and purchase groceries, which will also support businesses in the Town (category D).

Reason and how funds will be used: We will rent the Colma kitchen twice per week, permitting the kitchen's availability, for educational and instructional classes including basic nutrition education, meal planning, food selection, following a recipe, food preparation, food storage methods. Participants will purchase ingredients for recipes by following a budget, reading food labels, purchasing the items- all of which include social and financial skill practice.

Traveling to the community center also addresses learning and practicing how to use public transportation. Other areas of instruction incorporated into these sessions include following direction, safety awareness, and working together. AbilityPath is also facilitating a culinary vocational program that provides skills training and employment opportunities for individuals who are interested in the culinary industry; the Colma kitchen will be utilized for these culinary program sessions as well. Funding will support weekly rental of the kitchen at the Colma Community Center, as well as food costs and transportation to the kitchen.

Page 3 of 6 ends

5. If the amount of the request is higher than the previous year, provide a detailed explanation of the need for the increase:

6. Describe the benefit to the Town derived from funding your organization:

AbilityPath participants will support local Colma businesses and organizations when they learn about activities in the town as well as how to access and enjoy them using public transportation. They are more likely to utilize these resources and contribute to the local economy on an on-going basis once they are more familiar with the town.

Additionally, Colma residents and businesses will have opportunities to interact with people who have developmental disabilities, increasing understanding, respect, acceptance, and inclusion. Finally, Colma's residents who have family members with disabilities will see a future of inclusion in their local community for their family members.

We are requesting a higher amount than we received last year due to increased food and transportation costs.

Page 4 of 6 ends

7. Describe the following:

A. Number of Colma residents or businesses (or both) served by the organization in the years prior to the grant application;
B. The location(s) where Colma residents or businesses may receive the recipient

C. The nature and extent of the efforts of the recipient organization to reach out to Colma residents and businesses.

8. Provide a detailed account of how the FY 2023-24 contribution was used:

organization's services or programs; and
A: Throughout our Adult programs, we've served at least 7 businesses and 30 residents.

B: The program will visit and utilize the Colma Community Center, Target, Starbucks and BART. During other outings not related to this grant request, participants will also visit the following: Metro Center Complex, Colma Historical Museum, Cypress Golf Course, Starbucks, and Kohl's.

C: AbilityPath staff have a positive relationship with Colma Community Center based on past/current history of renting the kitchen. Staff also explore the area in person and on line to identify new locations for activities and volunteer opportunities. Additionally, we reach Colma residents and businesses through marketing.

The 2023-2024 grant provided by the Town of Colma allowed AbilityPath to offer important life skills and pre-vocational training to adults with developmental disabilities. The Adult Day Program served 311 individuals, 152 of whom are San Mateo County residents. Throughout the year we continued to ramp up in-person services to emerge from the Covid-19 pandemic and we had approximately 90% on hybrid schedules of 2-3 days of in-person and the remaining days as virtual programming. By June 2024, we had approximately 90% of participants on this hybrid schedule; of those individuals, over 50% are attending 5 days per week. The remaining individuals continue to utilize a hybrid schedule; for some, this is based on choice, and others are navigating transportation barriers. In FY25 we hope to eliminate the transportation barriers by providing door-to-door transportation and hire additional staff to increase our in-person attendance. Over the last year, we continued to emphasize returning to healthy living routines to combat a decline in physical health from the pandemic. Stamina increased across physical activities such as fitness classes, community hikes, and neighborhood walks. To continue healthy eating habits, participants learned about nutrition, portion sizes, and preparation of healthy meals on a budget. We offered 40 fitness classes each week; 100% of participants had access to & participated in at least one fitness/exercise activity each day (including 3 daily virtual class options). Classes/activities included yoga, drumming for fitness, seated chair exercise, dancing, walking, tai chi, hiking, h;:ic;kPth;:ilL c;occpr_ ;:inrl P-oinP-to thP P-vm_ WP offPrPrl ?h n11trition ;:inrl hP;:ilth/wPllnpc;c; cl;:ic;c;pc;

Page 5 of 6 ends

9. List contributions requested and received from other cities in FY 2023-24 and requested or expected in FY 2024-25:

Yes __________ No ______________

If yes, please provide details.

City of Burlingame $3,500 (received FY 2023-24)
City of Menlo Park $5,000 (received FY2023-24), $5,000 (expected FY2024-25) City of Palo Alto $69,988 (received FY 2023-24), $71,834 (expected FY2024-25) City of Sunnyvale $13,606 (received FY 2023-24), $13,606 (expected FY2024-25) •

Page 6 of 6 ends

11. Charitable Trust # or EIN #
Please attach a copy of the following:

Roster of current governing board
Current Year Annual Operating Budget
exempt status
Completed IRS 990 form (filed for 2023 or 2022)
Optional Attachments
Roster of governing board
Proof of tax exemption
Operating budget
Completed IRS 990
□
□
□ Proof of organization's tax
□
II IR©~1t~ir ©~ 91©v~m!W191 oo~roi
94-1156502

2024 BOARD OF DIRECTORS

Executive Committee

Bryan Neider, CEO
AbilityPath

Steve Eskenazi, Chair
Angel Investor

Jennifer Wagstaff-Hinton, Vice Chair
Community Leader/Hewlett Packard (Retired)

Christopher Murphy, Treasurer
Skadden, Arps, Slate, Meagher, & Flom, LLP

Cynthia Owyoung, Secretary
Breaking Glass Forums

Marc McGeever, Via Services Immediate Past
Chair
Community Volunteer

Cassy Christianson, OTR/L, Nominating and
Governance Committee Chair
Developmental Specialist

Board of Directors

Ken Barker
Finance Consultant

Jeff Brown
Business Consultant

Alexandria Cabral
National Housing Trust

Amber Checky
Inclusion Counts

Jack Easterbrook
Strategy Law, LLP

Carolyn Irvine
AbilityPath Auxiliary President

Rex Ishibashi
Originator Inc.

Sara Jungroth
AbilityPath Auxiliary Vice President

Tyler Kawaguchi
Follett Corporation at Stanford Bookstore

Ishrag Khababa
Satellite Healthcare

Helen Marlo, Ph.D.

Notre Dame de Namur University/Private
Practice

Cynthia Maus
PJT Partners

Carole Middleton
Community Leader, Philanthropist

Denise Pollard
CLASS

Suman Prasad
Google

Mike Reed
Franklin Templeton Investments

Felicia Stacker
Luna Innovations Incorporated

Tracy Warman-Gries
NetApp, Inc.

Sibylle Whittam
Philanthropy Advisor
abilitypath
Sobr-Ho Cenrer for Nonprofits 350 TW IN DOLPHIN DR I VE, SUITE 123. REDWOOD C I TY. CA 94065 abllltypath.org I 650-259-8500 I tax ID: 94·1156502
UllEF EXECUTIVE OFFICEP
Bryan Nl')-1der
f XECUT IV( COMM I !TEE
Stt'V') E-slo(ona111 (hair
Angel frW('Stor
Jenn1for Waglitaff Hinton, Vice Chair
Community Loader/HP. /11c (Retrrad)
Chm,toph~r Murphy , Treasu rer
Slcilddqn. Ar,:,s, Sldtc. MtilJghN.
& Flom LLP
Cynthia Owyo ung Secmu,ry
8Nh)Jang Glau Forums
Marc McGeover
Via Sc-rv1ce-s lmm.;d,ate Pa~t Chatr
Community Vo/ur,teer
Cassy Chrn.t1anson, OTR/L, Nominating
ond Govc.>-rnanco Committee Chair
Devefopmontal Spec1,1l1Sl

BOARD OF DIQECTORS
Ken Bark:£1,
Fmance Consultllnt
.Jetf Brown
Bus;ncss Consultant
A le ,c.rnd r 1a C.1bra1
NDtional Housmg Trvst
Amber ChMkV
lnclus1on Counti
J.,ci. Easterbrool
Strdtogy Law LLP
Caro lyn Irvine
AblhtyPath Au.11JJ,ary President
Re & lsh1ba~f 1j
Ongmator Inc
Silr,, Jungroth
AbihtyPath Au.k"d,a,y Vfce Prosident
Tyler Kawag u ch&
Follett Co,,,orat1on at Sf;tnford
Bookstore
lshrag Khabab.l
Sacelhte Health,are
Melen Marlo, Ph.0
Notre Dame, OIi N.1mvr Un111er$1ty/
Pnvu(e Practice
Cynthia Maus
PJT Pa,t,,crs
Car0 IQ Midd leton
Commumty LNcJer
PhJliJnthrop1st
Denise Pollarc1
CLASS
Suinar1 Prasad
Google
M1l.o Rco.d
Frdnklm 7empleton Investments
fel1c 1a Stocker
Luna Innovations /n«,rpOrJled
1r~cy wa, ma n•Gri~s
NetApp. Inc.
51byllr, Whmam
Phl/dMhroplc ll.dvlso,
AbilityPath
Organization Budget FY25
Revenue
Contributions 1,738,060
Special Events 1,270,000
Grant Revenue 1,676,397
Regional Center & DOR 13,275,851
Private Pay 6,874,418
Enterprise Business Revenue 294,889
Investment Income 528,000
Total Revenue 25,657,615
Expense
Salary & Wages 15,354,635
Employee Benefits 5,070,446
Direct Expenses
Employment Fees - Temp.Labor 21,840
Legal Fees 66,333
Audit Fees 103,500
Medical Fees 16,510
Investment Mgmt. Fees 100,000
Payroll Processing Fees 12,000
Other Contract Fee Payments 742,895
Offices Supplies 24,780
Postage 9,165
User Fees & Application Support 489,019
Minor Equipment Purchases 21,600
Program Supplies 213,830
Program Food Expense 75,510
Telephone 229,136
Equip. Rent/Lease 66,000
Equip Maint/Repair 12,000
Printing 52,500
Video and Photography 16,500
Subscriptions 59,854
Marketing 8,212
Digital Ads 104,150
Print Ads 25,000
Signage 17,000
Swag 18,500
Community Outreach & Events 13,500
Gas & Oil - Agency Vehicles 85,000
Repairs - Agency Vehicles 90,000
Insurance - Agency Vehicles 70,800
Licenses & Permits-Agency Veh. 4,800
Mileage & Parking 160,830
Hotels, Meals, and Incidential 13,690
Meeting Space and equipment rental 1,000
Meeting & Conferences 34,110
Food & Beverages 44,175
Employee Development 91,640
Transportation for Participants 5,180
Individual Dues 1,000
Agency Dues 32,000
Golf Tournament 47,000
Power of Possibilities 241,000
Authors Luncheon 90,000
Other Special Events 15,000
Moving & Recruitment 162,000
D&O Insurance 27,900
Bank & Other Charges 51,400
Interest Expense 90,000
Employee Award 122,950
Miscellaneous Expense 9,000
Intercompany Chargebacks - Operating Expenses (19,636)
Total Direct Expenses 3,990,173
Occupancy 2,970,275
Total Expense 27,385,530
Net Surplus (Loss) Excluding Depr (1,727,915)
8010 Depreciation 475,348
Net Surplus (Loss) (2,203,263)

June 28, 2024

Mr. Daniel Barros
Ms. Abigail Dometita
Town of Colma, City Manager’s Office
1198 El Camino Real
Colma, CA 94014

RE: Final Report on FY23-24 Grant

Dear Mr. Barros and Ms. Dometita,

Thank you again for the grant of $6,500 from Town of Colma. With your support, 152 adults with developmental disabilities learned important pre- vocational and life skills through participation in the health, fitness, and cooking classes provided by AbilityPath. Your support made an impact while we continued a gradual return to in-person programming. We are happy to report that approximately 90% of our program is participating in in-person services, with the remainder utilizing our continuing virtual/remote service options.

On the following pages, we are pleased to highlight the outcomes of the program during the grant period. Your support is helping create a world in which people of all abilities are fully accepted, respected, and included. If you have any questions, please contact Anne-Marie Hong, Grants Manager, at 650-250-7130 or [email protected].

With gratitude,

Kim Malhotra
Vice President, Marketing & Development
[email protected]

abilitypath
Sobrato Center f or Nonprofits 350 TWIN DO L PHIN DRIVE , S UI T E 123 , RED WOOD CITY, CA 94065 abilitypath.org I 650-2 59-8500 I tax ID: 94-1156502

CHIEF EXECUTIVE OFFICER
Bryan Neider

EXECUTIVE COMM ITTEE
Steve Eskenazi. Chair
Angel Investor
Jennifer Wagstaff Hinton. Vice Chair
Community Leader/HP, Inc. (Retired)
Christopher Murphy, Treasurer
Skadden, Arps, Slate, Meagher.
& Flom. LLP
Cynthia Owyoung. Secretary
Breaking Glass Forums
Marc McGeever,
Via Services Immediate Past Chair
Community Volunteer
Cassy Christianson, OTR/L, Nominat ing
and Governance Committee Chair
Developmental Specialist

BOARD OF DIRECTORS
Ken Barker
Finance Consultant
Jeff Brown
Business Consultant
Alexandr ia Cabral
National Housing Trust
Amber Cheeky
Inclusion Counts
Jack Easterbrook
Strategy Law LLP
Carolyn Irvine
AbilttyPath Auxiliary President
Rex lsh1bash1
Originator fnc.

Sara Jungroth
AbilityPath Auxiliary Vice President
Tyler Kawaguchi
Foflett Corporation at Stanford
Bookstore
lshrag Khababa
Satelhte Healthcare
Helen Marlo, Ph.D
Notre Dame De Namur University/
Private Practice
Cynthia Maus
PJT Partners
Carole Middleton
Community Leader
Philanthropist
Denise Pollard
CLASS
Suman Prasad
Google
Mike Reed
Franklm Templeton Investments
Felicia Stacker
Luna Innovations Incorporated
Tracy Warman-Gries
NetApp, Inc.

Sibylle Wh1ttam
Philanthropic Advisor
AbilityPath grant report to Town of Colma – June 28, 2024

Results of the Program

The 2023-24 grant provided by Town of Colma enabled AbilityPath to offer valuable life skills and pre-vocational training to adults with developmental disabilities. Our Adult Day Program serves individuals from San Jose to South San Francisco with a total of 311 participants. We serve 152 individuals in our Day Program-North, which consists of San Mateo County residents.

In FY24, we continued to ramp up in-person services to emerge from the Covid-19 pandemic. Throughout the year, we had approximately 90% on hybrid schedules of 2-3 days of in-person and the remaining days as virtual programming. By June 2024, we had approximately 90% of participants on this hybrid schedule; of those individuals, over 50% are attending 5 days per week. The remaining individuals continue to utilize a hybrid schedule; for some, this is based on choice, and others are navigating transportation barriers. In FY25 we hope to eliminate the transportation barriers and hire additional staff to increase our in-person attendance.

Over the last year, we continued to emphasize returning to healthy living routines to combat a decline in physical health from the pandemic. Stamina increased across physical activities such as fitness classes, community hikes, and neighborhood walks. To continue healthy eating habits, participants learned about nutrition, portion sizes, and preparation of healthy meals on a budget.

We offered 40 fitness classes each week; 100% of participants had access to & participated in at least one fitness/exercise activity each day (including 3 daily virtual class options).

Classes/activities included yoga, drumming for fitness, seated chair exercise, dancing, walking, tai chi, hiking, basketball, soccer, and going to the gym. Staff reported a continued enthusiasm for fitness and exercise activities. This year’s most popular activities included walking therapy dogs and going to the gym – over 50 participants attend regularly. One participant has memorized all the dance moves for the Just Dance game.

We offered 26 nutrition and health/wellness classes each week; 100% of participants had access to & participated in at least one nutrition/health-related class each day. Classes included cooking, healthy snacks, general nutrition education, self-care, art therapy, mindfulness, & meditation. Cooking and healthy snacks classes are incredibly popular, especially healthy snacks – it often features simple, no-bake recipes that participants feel inclined to pursue independently when they are at home. Participating in these classes has influenced ongoing positive and healthy habits for the program – several individuals have lost weight, many are noticeably making healthier choices when buying food in the community, others are choosing not to eat everything offered during program/class, and some are making the choice to avoid sugary foods.

We have consistently utilized the Colma community kitchen throughout the year. We used the kitchen 1-2 times per week for educational and instructional classes including basic nutrition education, meal planning, food selection, following a recipe, food preparation, food storage methods. Participants purchased ingredients for recipes by following a budget, reading food labels, purchasing the items - all of which include social and financial skill practice. Other areas of instruction incorporated into these sessions included following directions, safety awareness, hygiene, and working together. Staff reported that most participants were motivated to experiment with new & more creative recipes. A few highlights from the year included: making bread, butter, and jam from scratch, making pasta from scratch, and exploring Amish recipes, which avoid using any preservatives. We also held cooking classes at our Burlingame site each week.

The Day Program has successfully continued its Vending Machine Project for a second year.

Last year, a group identified that the on-site vending machine did not provide healthy enough snack options, so they sought out to identify what types of snacks and drinks should be offered instead. It was a practice in reading labels, being mindful of what types of ingredients, foods, and drinks they consume, and they immediately ruled out candy, soda, and instant soups. It was also a practice in adhering to a budget and learning the financial repercussions of choosing healthier options.

Lastly, the Day Program used to have a food truck come on-site for lunch, which ceased during the pandemic. The food truck has returned, based on popular demand, and it has provided a great opportunity to coach participants on making healthy food choices. It also gives participants autonomy and choice, and the results of having the food truck have been incredibly positive.

Throughout the year, we've served at least 7 businesses and 30 residents. The program visits and utilizes the Colma Community Center, Target, Starbucks, and BART. During other outings not related to this grant request, participants also frequent the following: Metro Center Complex, Colma Historical Museum, Cypress Golf Course, and Kohl's. Our Burlingame program site developed a coffee club which visits the Colma Starbucks every week.

Among all the participants in our day program, 30% required little to no support to learn health and physical education skills to help maintain or achieve a healthy weight. Another 42% sometimes required this assistance.

AbilityPath also continued our new culinary vocational program to provide skills training and employment opportunities for individuals who are interested in the culinary industry. We successfully utilized the Colma kitchen for culinary program sessions, which helped prepare 6 participants to participate in paid employment opportunities with our mobile coffee cart.

We look forward to continuing to rent the Colma kitchen for classes throughout FY25.

Use of Grant Funds

$ 3,500 Colma Kitchen Rental (two days per week for 17.5 weeks x $100) $ 2,200 Salaries & Wages
$ 800 Food and Program Supplies

Supplies for cooking and nutrition classes were provided to staff teaching in -person classes at the Colma kitchen and our Burlingame site. We were able to leverage other funding to help offset the rental costs of the Colma kitchen in the beginning of the year.

Page 1 of 6 ends

Town of Colma
Non-Profit Funding Request Form
FY 2024-25
Name of Organization:

Contact Person:

Address:

Street Address City State Zip Code
Phone Number: Email Address: __________________

1. Mission Statement:

2. Amount of Request: $________________
a. Total Agency Annual Budget: $_______________
b. Number of Agency Employees: _______________
c. Payroll is ________% of the A Annual Budget.

3. Please identify a public purpose for the requested funding by identifying one of the following categories:

Please do NOT write ''see attached" as a response to any of the questions. You must submit all answers on this form. You may submit additional attachments, but they will not replace any of the responses.

Health RIGHT 360
Judy Li
1563 Mission St, San Francisco, CA 94103
(415) 385-0301 [email protected]
Health RIGHT 360 gives hope, builds health, and changes lives for people in need. We do this by providing compassionate, integrated care that includes primary medical, mental health, substance use disorder treatment and re-entry services.

Our Asian American Recovery Services (AARS) provides an array of culturally competent services to the Asian and Pacific Islander and other ethnically diverse communities of the San Francisco Bay Area.
□
Ill
Ill
□
55 2,500
174,397,960
1,131
gency's total

Page 2 of 6 ends

3a. Describe how the funding will support the selected category:

4. Describe reason for request and how funds will be used:

In Spring 2025, Asian American Recovery will host our 3rd Annual San Mateo County Sister-to SisterYouth Leadership Conference in South San Francisco to empower middle and high school girls and celebrate Asian American, Native Hawaiian and Pacific Islander (MNHPI) culture. The Conference will include motivational speakers, educational workshops, interactive activities, a community resource fair, cultural performances and more! Sister-to-Sister provides an important platform for MNHPI girls to hear empowering messages from strong women role models and reflect on issues important to today's young women.

Participants can share their own experiences and build community with students from across the region. Participants will learn about topics such as self-esteem, body image, mental health, healthy relationships, cultural identity, sexual health, advocacy and substance use prevention from presenters and peers who look like them and understand their culture and experiences.

Every year, we reach out to community organizations, local businesses and individual supporters to raise sponsorships and make the Sister-to-Sister Conference possible. The Conference is free for youth participants to attend.

Funds will be used to pay for conference expenses including the event venue, student transportation, speaker and workshop presenter honorariums, food and refreshments, printing and marketing, program supplies and materials, and swag incentives.

Page 3 of 6 ends

5. If the amount of the request is higher than the previous year, provide a detailed explanation of the need for the increase:

6. Describe the benefit to the Town derived from funding your organization:

n/a
Sister-to-Sister is an incredible learning, cultural and bonding experience for girls and young women from Colma and throughout Northern San Mateo County. This unique conference builds confidence, sparks inspiration and celebrates AANHPI culture for middle and high school girls. It is geared towards serving AANHPI girls residing in high need zip codes and identified as engaging in at-risk/high-risk behaviors.

The Conference will promote leadership and empowerment of AANHPI girls and young women. Participants will increase their sense of cultural pride, improve understanding of self and personal strengths, gain leadership knowledge and skills, and network with peers.

We want to spark a passion in our participants to make positive change in themselves and in their communities.

Sister-to-Sister brings together many local schools and community-based organizations.

Additionally, the Conference complements Asian American Recovery Service's culturally competent services in San Mateo County, which include outpatient substance use treatment; and outreach, substance use disorder & mental health education, prevention, and referrals in community and in schools.

Page 4 of 6 ends

7. Describe the following:

C. The nature and extent of the efforts of the recipient organization to reach out to Colma residents and businesses.

8. Provide a detailed account of how the FY 2023-24 contribution was used:

organization's services or programs; and
A. Our ODASA and Essence of MANA programs have provided Colma residents with Substance Use Disorder Treatment and Parenting Workshops. We currently have 2 clients at ODASA that live in Colma. Each year, we serve about 10 people who live in Colma. In the past, our staff has tabled and outreached at Colma events such as the Community Fair and National Night Out.

B. Asian American Recovery Services -1115 Mission Rd, South San Francisco, CA 94080 C. We have served and will be reaching out to the youth and families of Colma who attend El Camino High School, Jefferson HS and Pollicita Middle School (the nearest high schools and middle school to the city). We are also in contact with Colma officials about events that may be of benefit to Colma residents.

The FY 2023-24 contribution was used to help pay for food for the youth participants and adult volunteers at the conference, including breakfast, lunch, snacks and refreshments. We provided culturally relevant foods that the students would enjoy.

Page 5 of 6 ends

9. List contributions requested and received from other cities in FY 2023-24 and requested or expected in FY 2024-25:

10. Did the organization participate in or intervene in any political campaign (including the publication or distribution of statements) on behalf of (or in opposition to) any candidate for public office within the past 36 months (please select one)? Yes __________ No ______________
If yes, please provide details.
• City of San Mateo Police Department - $5,000
• City of South San Francisco – sponsored the event venue • San Mateo County Office of Education Expanded Learning and Community Partnerships – provided buses for student transportation
• San Mateo County Behavioral Health and Recovery Services Office of Diversity & Equity – provided gift cards for incentives
For the 2024 Sister-to-Sister Youth Leadership Conference, we received funding from the City of San Mateo Police Department and in-kind support from the City of South San Francisco, San Mateo County Office of Education Expanded Learning and Community Partnerships, and San Mateo County Behavioral Health and Recovery Services Office of Diversity & Equity.

For the 2025 conference, we are just starting our sponsorship outreach but plan to reach out to the same sponsors from last year.
0

Page 6 of 6 ends

11. Charitable Trust # or EIN #
Please attach a copy of the following:

Roster of current governing board
Current Year Annual Operating Budget
exempt status
Completed IRS 990 form (filed for 2023 or 2022)
Optional Attachments
□
□
□ Proof of organization's tax
□
II Roster of governing board
fli Operating budget
94-6129071
Proof of tax exemption
Completed IRS 990

BOARD OF DIRECTORS
MA R CH 1, 2024

OFFICERS
Chair:

Diane Ireland
Director since April 2019
Head of Office Operations
Pliant Therapeutics
Vice Chair:

Sankar Venkatraman
Director since March 2022
Director of Product Marketing
LinkedIn
Secretary: Natalie Beaulieu
Director since March 2022
Graduate School, MBA
Treasurer: Daniel Binder
Director since July 2019
Senior Global Retail Executive

MEMBERS
Dr. Yener Balan
Director since April 2018
Executive Director of Behavioral Health,
Kaiser Permanente
Rodrigo Boulos
Director Since April 2023
Director
J.P. Morgan
Bryan Graham
Director since May 2016
Senior Manager of Facility Engineering
Gap Inc.

Kathryn Holmes
Director since October 2019
Community Advocate and Volunteer

Kristina Huhn
Director since February 2024
Assistant Vice President, Barclays

Talia Pierluissi
Director since April 2022
Director/Partner, Wealth Management
Aspiriant

Karen E. Pointer
Director since April 2016
Attorney/Partner, Bartko Zankiel Bunzel
Miller

Alex Pugh
Director since November 2018
Attorney/Partner, Lubin, Olson &
Niewiadomski, LLP

Ahmad Thomas
Director since June 2020
CEO, Silicon Valley Leadership Group

Timothy Torres
Director since January 2020
Chief Security Officer, TriNet

HealthRIGHT 360
FY 2025 P&L By Modality
Criminal / Fiscal
Residential Outpatient Primary Care Justice Intermediary All Other Total Contract Re-.enue 88,575,051 28,348,202 4,729,473 27,433,390 5,875,953 2,595,408 157,557,477 Contributions 2,500,000 2,500,000
In-kind Contributions 3,376,306 3,376,306
Service Fees 108,000 9,977,477 600,000 10,685,477
Other Re-.enues 120,000 158,700 278,700
Revenue 88,683,051 28,348,202 14,826,950 27,433,390 5,875,953 9,230,414 174,397,960 Direct Expenses
Salaries 41,364,012 15,632,816 5,999,540 5,390,328 2,589,962 2,206,351 73,183,010 Fringe Benefits 13,302,411 4,695,164 1,499,885 1,677,083 776,989 661,905 22,613,436 Rent Expense 2,458,177 1,553,093 82,451 443,484 212,291 348,205 5,097,700 Utilities 1,896,868 242,990 82,697 51 ,909 2,082 32,455 2,309,001 Communications 1,439,081 616,084 161,514 177,857 22,573 87,505 2,504,613 Facility Maintenance 1,644,696 340,165 162,555 49,685 17,374 63,698 2,278,174 Insurance 1,259,691 227,372 392,928 109,840 48,629 98,818 2,137,277 Equipment, Furniture and FixtL 379,609 176,505 44,427 56,295 7,279 31,805 695,920 Supplies 1,012,054 174,950 118,217 389,534 71,946 69,646 1,836,347 Food 4,657,735 60,441 76,512 12,826 83,578 57,274 4,948,366 Tra-.el 142,979 46,899 13,173 50,411 190 80,334 333,986 Transportation 516,487 29,318 5,501 161,393 64,231 26,599 803,529 Professional/Purchased Servic 2,191,260 193,686 3,688,363 1,095,915 522,914 297,532 7,989,670 Subcontractor 15,964,064 15,964,064
In-Kind 3,376,306 3,376,306
Other Operating 685,858 417,257 58,937 1,741 747,904 107,360 2,019,056 Interest Expense 1,357,895 295,506 483,486 90,414 2,227,301 Depreciation 1,285,321 277,166 527,784 38,957 4,145 89,378 2,222,751 Total Direct Expense 75,594,133 24,979,412 13,397,970 25,671,321 5,172,087 7,725,585 152,540,507 Indirect Expense 12,809,877 4,272,262 2,291,472 1,660,245 884,589 743,863 22,662,308 Total Expenses 88,404,010 29,251,674 15,689,442 27,331,566 6,056,676 8,469,448 175,202,816 Net lncome/(Loss) 279,040 (903,471) (862,492) 101,824 (180,723) 760,966 (804,855)

April 18, 2024
Evaluation Report
Event Overview
On April 18, 2024, the Sister to Sister Leadership Conference in San Mateo County was hosted by SMC AARS Prevention programs at the South San Francisco Library and Parks & Rec Center from 9:30am to 4:00 pm providing six workshop sessions, a plenary keynote, socializing and unity activities. A total of 105 youth participated in the event (based on the event registration information collected).

Session Title Presenter(s)
Keynote Presentation Dr. Patsy Tito
Elements of awareness & self determination Ruta Lauleva Aiono & Sophia Tupuola Storytelling & mental health Verma Zapanta
Words for wayﬁnding Leora “Lee” Kava
Mental health & coping mechanisms Janelle Knudson & Beemy Nguyen Healthy relationships & communication Jennifer Jimenez Wong Taking care of the me, to be able to help the we Elizabeth Tatola-Joachim The evaluation and collection approach were that participants completed an event feedback form at the conclusion of the conference to provide feedback on the entire event. Feedback was collected using paper evaluation forms and testimonials (optional). Evaluation questions focused on event satisfaction, connectedness, and event takeaways. 1 ASIAN AMERICAN

RECOVERY SERVICES
A PROGRAM OF HEALTHRIGHT 360
Participation
Of the 105 youth participants 90 (86%) completed the summary evaluation. ● 99% described the conference as good (32%) to great (67%). (n=99) ● 62% beneﬁted “a lot” from this conference and 38% beneﬁted “some.” (n=97) ● 76% would attend next year’s conference and 24% were unsure. (n=98) ● 77% of respondents stated this conference would help a friend or schoolmate. While 23% of respondents stated this conference may or may not help a friend or schoolmate. (n=98)
Table 1: Of the 105 youth registrants, the majority of participants attend South San Francisco Uniﬁed School District. Followed by San Bruno Park Elementary School District and Samoan Community Development Center in San Francisco.
2 Table 1: School Attendance
30 28
26 25
20 15 13 -
10 9
5 3
0 ■
Alta Loma Parkway MS Westbrough SSFIHS Parkside MS SCDC MS MS
Table 2: Of the 105 youth registrants, the majority of participants (81.9%) attend middle school while some (18.1%) attend high school (as shown above and below). 6th 7th 8th 9th 10th 11th 12th

20.9% 29.5% 28.6% 0% 1.9% .95% 1.9%
Middle School Unspeciﬁed High School Unspeciﬁed

2.9% 13.3%
3 35
30 (/) 25
(l)
i 20
C:
(1) 15
-<( 10
5 0
Table 2: Attendees by Grade
31 30
3 2 0 1
■
- -
'o 0 °-> '\,<::) '\,'\, .~-fP ()
Q<"l,
~Gj
..:s
~
~
Grade
14 I
2 -v 0
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Chart A: Of the 105 respondents, 41.9% identify as Asian followed by 23.8% identify as Native Hawaiian or Paciﬁc Islander, 15.2% identify as two or more ethnicities, 13.3% identify as Latino/Hispanic, 2.9% identify as White, 1% identify as African American, and 1% prefer not to say.

Further disaggregated demographic data included below.
4 Chart A: Ethnic Background Overview
White
29%
Two or more

15.2%
Prefer not to say
1 0%
Native Hawaiian or
23 8%
Middle Eastern
10%
Asian Breakdown
Al/SA, Chinese, Filipino
2%
Filipino, Taiwanese
2%
[ Filipino
30%
Al/SA, Chinese, l
Vietnanmese
5%
l
I Chines~~,t ilipino I
African American

1.0%
Asian

41.9%
Latino/Hispanic
"13.3%
Al/SA, Filipino, Japanese, Korean 2%
Ch-;;;;el
14%
Asian Indian/South Asian (Al/SA)
11 %
Al/SA, Chinese 7%
Al/SA, Filipino
18%
2%
Burmese
2%
5 Latino/Hispanic Breakdown
7%
7%
■ latino/a /x • Latino/a/x, Mexican • Mexican • Mexican/Salvadorian Native Hawaiian or Pacific Islander
Breakdown
• Samoan
52% • Samoan & Tongan
• Tongan
Satisfaction & Knowledge
Participants were asked to rate their satisfaction for the following areas of the conference on a scale 1 (very dissatisﬁed) to 5 (Very Satisﬁed).

Conference aspects % of satisfaction (satisﬁed to very
satisﬁed)
N=105
Emcee 90%
Keynote Speaker 90%
N=93
First workshop session 89%
Second workshop session 93%
N=102
DJ 79%
Rafﬂe & Prizes 81%
N=99
Unity Activity 83%
Human Bingo Activity 77%
N=101
Resource Tables 85%
Recommendations for improvements include:
● Have youth write down group color during evaluation to properly track the workshop sessions they attended.
6 Question: What did you like most about this conference? N=102
Most consistent responses included the sense of empowerment and community, workshops, the keynote speaker, and people in attendance.

Participant feedback:
“I liked that we were all girls and felt in a safe space.” “The community and togetherness.”
“The keynote speaker, Patsy, she was really inspiring.” “ How I felt connected to my sisters and felt heard.”
“Something I liked most was being able to look at the resource tables and asking questions.” “I loved how they really understood.”
“All the workshops, it was very inspirational.”
“I liked that we could see some people’s experiences.”
“I like the prizes they gave out and how this conference was so loud and heartful.” “I liked how everyone here is uplifting each other.”
“I liked meeting new people and creating new friendships.” ● Workshop topics addressed included healthy relationships and communication, female empowerment, storytelling through arts, mental health, and self-care.

Question: What did you learn from this conference?
N=100
The majority of responses revolved around themes of: women and self empowerment, self love and care, and mental health.

Speciﬁc takeaways shared include:
● “We need to believe in our power.”
● “That we can be sisters if you aren’t blood related.” ● “To love myself unconditionally.”
● “About mental health, resilience, & emotions.”
● “How we are part of the community.”
● “To respect yourself & love yourself.”
● “Not to let anyone limit what I can do.”
● “Take care of your mental health more often.”
● “I learned about self-determination and how to be grounded.” ● “I learned a lot about different careers women have, and that we can do anything a man can.”
● “How limited women AAPI there are & how we can stand together.” 7 Testimonials
“This conference was really fun. This helped me gain more conﬁdence in myself and culture.

My favorite part was when we talked about how we feel with mental health. I feel like I opened up more … I was sharing and didn’t feel judged about what others would think or say.” “I thought the experience here was so fun! I learned much from each workshop, and I learned to express myself in many ways. This palace is comforting and it feels like a place [where] I am safe. If the program is here next year, I will come!”
“I think this conference is a great experience for many women. I think that it can really be a boost in con
ﬁdence and build a strong community. This conference really makes me think about how everyone isn’t so different from one another. I also love how they provide us with food and fun activities. The workshops [are] really a great experience to learn more and just feel connected. I went here last year too and I just had lots of fun, I’ve seen familiar faces today.

I would love to come back one day.”
“I found this conference very enjoyable, and it was nice to meet a lot of new people. I learned a lot from the workshops. Also, the speakers were interesting and inspiring. I felt like this conference really connected us together, and I’m really looking forward to it next year. Thank you for having us!”
“This was an awesome experience. I got to laugh a lot more than I do daily. I liked that everyone was interested and engaged with the activities today. There was no negative actions or sayings today. The food was really good and all the staff were really funny.” “I think that the conference was really fun. It got me out of my comfort zone & it was very interactive. Everyone had great energy. It put a smile on my face, I can’t wait to come back next year.”
“I had such a great experience here I got to express my feelings I’ve been hiding away and I’m glad that I came it was just such a great life experience. Being here has opened my eyes…” “I really enjoyed this and had a lot of fun! I can’t wait to come back. I learned a lot today about mental health and ways to take care of it. This experience was super fun and educational.

Before I came here, I didn’t want to go, But not I am really glad I came :)” “My experience here at sister to sister was amazing and I wish that S2S would always come here. I felt loved here and understood. I hope I get a chance to come here next time.” “...for my
ﬁrst time doing this experience I really enjoyed doing it, it’s a good way to get your mind off things and also a good way to make new friends. I deal with looking down on myself 8 and after today I feel a lot better about myself. All the staff are so sweet and caring. I have gone through so much and really needed this.”
“I think that going on this ﬁeld trip was very informational. I think it helped me think that I’m not alone. I loved participating in the workshops. The food they served us was so good. I loved seeing a community in one room around the same age as me. I loved seeing so many ethnicities in one room.”
“So this has been the most fun I have had in a while. I may have missed school and notes but it was worth it. I feel like I heard so many important people and their thoughts. Being with people who care so much makes me feel heard & seen. I hope to do this next year. Thank you!” “At
ﬁrst I was scared of whats to come, I was scared to open up and be myself. But I was surrounded by people like me and they seemed to be very kind. I wish I got to talk and get to know more people but then again I was still nervous, I loved it here and I wish I could come again.”
“I loved this experience. I got to meet new people and connect. I felt represented and learned to love myself unconditionally.”
“This conference is a very welcoming experience, it makes you feel apart of the community even if you aren’t.”
“I think that this conference was a very good experience. I have gone to the ﬁrst one and it was amazing. But this time, the area and people are different. I feel more comfortable and it just feels like a very safe environment.”
Future Needs
Participants were asked to share any improvements they would like to see at this conference.

Of the 105 completed evaluations, 86 respondents (82%) shared feedback listed below.

Top responses from participants include:

1. There's nothing to improve, it was awesome!!

2. Include more schools and youth from other places to participate.

3. Add more time for students to interact with resource tables.

4. More interactive or hands-on activities and workshops with people.

5. Lower music volume so people can hear and talk to one another.

Participant feedback:
“This conference was really great and I don’t have any ideas to improve it.” 9 Category Item Description Quantity Cost Allocation
Site
South San Francisco Civic
Center
Social Hall, Banquet Hall,
Community Room, Outside terf
area
Sponsored by
City of South
San Francisco
Site Total $0.00
Food Lunch
120 youth participants, 50 adult
volunteers and staff - Moonstar
sponsored rice bowls 200 Sponsored by Moonstar
Food Breakfast & Snacks
Danny purchased items - apple
juice (3 Cases at $13.45 e =
$40.35), orange juice (2 cases at
$12.59 ea = $25.18), bananas (1
case $23.79), yogurt (Strawberry
& Banana 1 Case = $31.99,
Raspberry & Peach = $31.85),
fruit punch (5 casrs at $21.89 ea
= $109), & breakfast buns from
Red House Bakery ($350) $615.16
Food Lunch Musubis 200 $600.00
Food Snacks Boba - Kiss My Boba 200 $988.92
Food Drinks Water - Lucky's 5 Cases $50.45
Refreshments Total $2,254.53
Program Performers DJ $350.00
Program Speakers
$50 Stipends for speakers &
keynote 8 $400.00
Program Speakers
Leis (Real Flowers) for Keynote
Speaker Patsy Tito, Flor Nicolas,
Aunty Nani, & Razelle - Tiare
Blooms 5 $285.00
Program Speakers
Leis (Kui Kui Bead Necklaces) for
Workshop Presenters & DJ -
Polynesian Luau 10 $208.76
Program Transportation Buses 6 Sponsored by San Mateo County Office of Education Program Supplies
Blue cardstock paper, folders,
stamps for resource tables, tissue
paper, gift bags, trash bags, bulk
scissors, bulk markers, bulk
pencils, magnets, photobooth
props, bulk glue - Amazon $308.41
Program Supplies
Additional markers for workshops,
walkie talkies, stickers for
workshops $166.09
Program Supplies Canvases for unity activity 2 $35.06
Program Total $1,718.26
Decorations Tables & Centerpieces
Tablecloths, Neon wave sign,
wooden leaves, plastic palm
leaves $306.30
Decorations Centerpieces
Glass vases, shells & marbles,
gems, & table cloths - Dollar Tree $32.96
Decorations Centerpieces Flowers $48.26
Decorations Backdrop
Backdrop for photo op 10ftx10ft -
Amazon $99.96
Decorations Total $487.48
Incentives Prizes Makeup, Fidget Toys, Gift Cards Sponsored by Project Glimmer,Tangle, SMC BHRS Office of Diversity and Equity Incentives Prizes Gift Cards - 5 Target & 5 Amazon 10 $200.00 Incentives
30 smalls, 75 med, 70 large, 30
xl, 25 2xl, 20 3xl 250 $2,485.00 Paid
10 4xl ($166.40 + $14.38tax) 10 $180.78
Incentives Tote bags 200 $1,174.00
Shipping $68.00
Sales Tax $322.01
Incentives Stickers

2.5” circles, S2S SMC logo on
sand/tan/light brown color
background 300 $113.17
Incentives Total $4,542.96
Total $9,003.23 /$19,566
T-shirts
-

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Town of Colma
Non-Profit Funding Request Form
FY 2024-25
Name of Organization:

Contact Person:

Address:

Street Address City State Zip Code
Phone Number: Email Address: __________________

1. Mission Statement:

2. Amount of Request: $________________
a. Total Agency Annual Budget: $_______________
b. Number of Agency Employees: _______________
c. Payroll is ________% of the A Annual Budget.

3. Please identify a public purpose for the requested funding by identifying one of the following categories:

Clinic by the Bay
Olga Ayala
35 Onondaga Ave, San Francisco, CA 94112
415-405-0222 [email protected]
To understand and serve, with dignity and respect, the health and wellness needs of the medically underserved in the San Francisco Bay Area.

Ill
□
□
□
59 10,500.00
1,062,727
7 gency's total

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3a. Describe how the funding will support the selected category:

4. Describe reason for request and how funds will be used:

The Need is Urgent: Food insecurity is a critical issue in our community, affecting a staggering 54% of patients at Clinic by the Bay. Before the pandemic, this number was already alarmingly high at 20%. As a free clinic, we see the devastating impact of hunger firsthand.

Our Unique Approach: Clinic by the Bay is uniquely positioned to address this "silent epidemic" because our patients trust us. Through our Food as Medicine program, we go beyond simply providing food. We offer essential services like:
-Food Vouchers: Empowering patients to purchase nutritious groceries. -Bounty Box Home Deliveries: Fresh produce and healthy staples delivered directly to homes. -Food as Medicine Recipes: Easy-to-follow recipes that promote healthy eating habits. -Food Pharmacy: Medically-tailored food boxes designed to help manage chronic diseases.

Your Impact: With your support, we can expand these vital programs and continue our informative health education workshops and live food demonstrations. Together, we can make a tangible difference in the lives of countless individuals and families struggling with food insecurity. Invest in a healthier, more equitable community. Donate to the Food as Medicine program today! Clinic by the Bay's Food as Medicine program urgently needs funding to combat the alarming rise in food insecurity within our community. Pre-pandemic, over 20% of our patients struggled to access nutritious food. However, the pandemic has exacerbated this issue to a shocking 54%.

Your generous contribution will directly support the expansion of our vital Food as Medicine services:
-Food Vouchers: Providing patients with the flexibility to purchase groceries that fit their dietary needs.
-Bounty Box Home Deliveries: Ensuring access to fresh produce and healthy staples, even for those with transportation challenges.
-Food as Medicine Recipes: Developing and distributing easy-to-follow recipes that promote healthy eating habits and empower patients to make informed choices.

Food Pharmacy: Expanding our medically-tailored food box program, allowing us to bridge the gap between food and chronic disease management.

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5. If the amount of the request is higher than the previous year, provide a detailed explanation of the need for the increase:

6. Describe the benefit to the Town derived from funding your organization:

Food insecurity remains a critical issue in our community. Pre-pandemic, over 20% of our patients struggled to access healthy food, and this number has risen to a shocking 54%. As a free clinic, Clinic by the Bay is uniquely positioned to address this challenge with compassion and understanding.

Building on Success:

Last year, your generous support of $5,000 enabled us to deliver vital services through our Food as Medicine program. These services included:
-Food Vouchers: Empowering patients to purchase groceries that fit their dietary needs. -Bounty Box Home Deliveries: Ensuring access to fresh produce and healthy staples, even for those with transportation challenges. -Food as Medicine Recipes: Developing and distributing easy-to-follow recipes that promote healthy eating habits and empower patients to make informed choices.
-Food Pharmacy: Providing medically-tailored food boxes to bridge the gap between food and chronic disease management.

Continuing the Fight:

We are requesting continued funding of $10,500 to maintain these essential programs. This steady level of support allows us to:
-Maintain existing services: The $10,500 ensures we can continue offering the core services that have been demonstrably effective in our community. -Optimize program efficiency: Having a consistent budget allows us to focus on optimizing our services and reaching as many patients as possible. -Plan for the future: Stable funding provides a solid foundation for future growth and potential expansion of the Food as Medicine program.

Clinic by the Bay is proud to serve the community of Colma, CA, and by providing funding, you'll be directly contributing to the well-being of its residents. Here's how your support translates to benefits for Colma:
-Improved Health Outcomes: By serving 228 Colma residents between March 1, 2021, and February 29, 2024, Clinic by the Bay has provided access to essential healthcare services, promoting preventative care, early diagnosis, and better management of chronic conditions. This leads to a healthier overall population in Colma. -Reduced Strain on Local Resources: Our free clinic helps alleviate pressure on Colma's emergency rooms and hospitals by providing primary care and urgent care services. This translates to shorter wait times and better allocation of resources for critical emergencies. -Increased Productivity: A healthy workforce is a more productive workforce. By addressing health concerns and promoting preventative care, Clinic by the Bay helps Colma residents stay healthy and engaged in the community.
-Stronger Community: When residents have access to healthcare, they are better equipped to manage their well-being and contribute to the community's overall health and vitality.

Clinic by the Bay plays a vital role in fostering a healthier and more resilient Colma.

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7. Describe the following:

C. The nature and extent of the efforts of the recipient organization to reach out to Colma residents and businesses.

8. Provide a detailed account of how the FY 2023-24 contribution was used:

organization's services or programs; and
A. Number of Colma residents or businesses (or both) served by the organization in the years prior to the grant application; Clinic by the Bay is committed to improving the health and well-being of Colma residents. We're proud to share that between March 1, 2021, and February 29, 2024, our clinic directly served 228 Colma residents with essential healthcare services.

This number reflects the significant impact your support can have. By funding our clinic, you're directly investing in the health of your community.

B. The location(s) where Colma residents or businesses may receive the recipient organization's services or programs; 35 Onondaga Ave, San Francisco, CA 94112
C. The nature and extent of the efforts of the recipient organization to reach out to Colma residents and businesses.

While Clinic by the Bay is physically located in San Francisco, we are committed to serving the healthcare needs of Colma residents. Here's how we're actively reaching out to this community:
-Understanding the Numbers: Our data indicates 228 patients identify as Colma residents, with a significant portion of San Mateo County residents (including potentially more Colma residents who list Daly City as their address). -Addressing the Distance: We acknowledge the geographic barrier between our clinic and Colma. This is why we are:
*Increasing Outreach Efforts in San Mateo County: We are actively expanding our outreach efforts within San Mateo County to ensure Colma residents are aware of our services.
•utilizing Existing Channels: We continue to leverage resource fairs, informative flyers distributed in strategic Colma locations, and referrals from our network of community partners to connect with residents.

By adapting our outreach strategy and focusing on San Mateo County, we aim to bridge the physical distance and ensure Colma residents have clear information about how Clinic by the Bay can support their healthcare needs.

Clinic by the Bay is grateful for your FY 2023-24 contribution, which directly impacted the lives of Colma residents through our core programs:

Food Voucher Program:
-Impact: Empowered patients with access to fresh, healthy food. -Details: Distributed a total of $6,000 worth of vouchers, providing $150 quarterly to patients enrolled in the program. -Outcomes: This program allows patients to purchase essential food groups like fruits, vegetables, grains, dairy, and proteins at local grocery stores, promoting a balanced diet.

Bounty Box Program:
-Impact: Delivered nutritious food to patients facing mobility and transportation challenges. -Details: Made a total of 230 deliveries to patients who couldn't visit the Food Pharmacy in person. -Outcomes: Our volunteer drivers ensured homebound patients received essential groceries, reducing food insecurity and promoting well-being.

Food Pharmacy Program:
-Impact: Provided a "food as medicine" approach to chronic disease management. -Details: Served 43 patients with customized grocery boxes, including recipes and health information tailored to their specific conditions. -Outcomes: This program combined nutritious food with educational resources, empowering patients to manage their health through dietary choices. We also offered health workshops led by qualified professionals and collaborated with partners to provide cooking demonstrations, promoting self-care through culinary skills.

These impactful programs showcase our unwavering commitment to addressing food insecurity and promoting holistic health among our patients. Together, we are not only nourishing bodies but also transforming lives, fostering resilience, and increased knowledge of health prevention and wellness behaviors and activities.

The grant award of $5,000 received from the Town of Colma was used as follows for the 2023-2024 fiscal year:

Invoice payments for food vouchers through the EatSF Vouchers for Veggies Program > $5,000.

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9. List contributions requested and received from other cities in FY 2023-24 and requested or expected in FY 2024-25:

Yes __________ No ______________

If yes, please provide details.

We received no contributions from other cities in fiscal year 2023-24. Colma is the only town that we have requested funding from for this project.
0

Page 6 of 6 ends

11. Charitable Trust # or EIN #
Please attach a copy of the following:

Roster of current governing board
Current Year Annual Operating Budget
exempt status
Completed IRS 990 form (filed for 2023 or 2022)
Optional Attachments
□
□
□ Proof of organization's tax
□
II Roster of governing board
fli Operating budget
26-2593712
Proof of tax exemption
Completed IRS 990

~
Clinic by the Bay
Janet Reilly- President
Scott Hauge - Vice President
Jonathan Wolin - Treasurer
Karen Kaufman -Secretary
Deborah Greer
Jean Parekh
Jeyda Lettieri
Kelly Powers
Nanette Duffy
Nupur Srivastava
Paul Turek, MD
Rita Semel
Free Healthcare for the Working Uninsured
Board of Directors
Volunteers in Medicine - SF (dba Clinic by
the Bay)
Operating Budget for FY 24-25 (July 1,
2024 - June 30, 2025)

REVENUE
Foundation & Nonprofit Organizations $404,727
Corporations $10,000
Individual $175,000
Patient Contributions $2,500
Release of Temporary Restricted $68,000
$660,227
Special Event Income $430,000
(Special Event Expenses) ($27,500)
Other $402,500
Total Cash Revenue $1,062,727
EXPENSES 5.00%
Personnel
Salaries & Wages
Management and Administrative $224,931
Clinic Management & Staff $185,345
Dental Director $90,000
Dental Assistant $25,000
Development and Communications Manager $41,667
Volunteer Program Coordinator $56,160
TOTAL SALARIES & WAGES $623,102
Employee Benefits
FICA $38,632
Medicare $9,035
Unemployment Insurance $3,116
Workers Compensation $4,985
All Health, Dental, Vision $57,837
TOTAL PERSONNEL $113,605
Consultants
52100 Professional Fees - Clinical $18,325
52500 Professional Fees - Accounting $40,457
52600 Professional Fees - IT $30,400
52900 Professional Fees - Other $7,700
Total Consultant Fees $96,882
Ancillary Services
Laboratory $0
Radiology $3,465
Total Ancillary Services $3,465
Consumable Supplies
Medical Supplies $15,000
Dental Supplies $25,000
Patient Supplies $17,325
Admin & Other Supplies $9,464
Janitorial & Maintenance Supplies $15,600
Total Consumable Supplies $82,389
Equipment
55200 Equipment rental/lease $6,195
55300 Minor equipment purchases $736
55400 Medical Equipment $206
55450 Dental Equipment $0
Total Equipment $7,137
Insurance
Malpractice insurance $10,145
General Liability and Other $6,146
Total Insurance $16,291
Occupancy
Rent $39,600
Utilities $13,056
Facility Repairs & Maintenance $10,000
Total Occupancy $62,656
Administrative
Telecommunications $9,533
Postage & delivery $2,447
Printing & copying $2,191
Community PR & outreach $1,737
Fundraising $2,294
Volunteer expenses $2,885
Professional pubs/subscriptions $2,714
Professionals org fees & dues $5,799
Travel expenses $1,033
Business meeting expenses $2,160
Professional conference fees $812
Staff training - General $273
IT (software licenses & maintenance) $12,639
Business licenses $3,366
Finance/bank/credit card charges $7,316
Total Administrative $57,199
Expenses $1,062,727
Total Cash Expense $1,062,727
Total In Kind Expense
IN-KIND) $1,062,727
NET INCOME $0
I
35 Onondaga Avenue
San Francisco, CA 94112
(P) 415-405-0207 ext 303
(F) 415-405-0223

Clinic by the Bay is immensely grateful for the unwavering partnership we share with the Town of Colma, whose steadfast support has been instrumental in our mission to provide primary and preventive care for uninsured working adults in Colma. With deep appreciation, we present this report highlighting the program's impactful activities and notable achievements during the grant period from October 2023 through June 2024. Together, we have made a significant difference in the lives of those in our community, fostering a healthier and more resilient future for all.

Description
Clinic by the Bay remains committed to provide exceptional and compassionate care to uninsured working adults in our community. The impact of our services continues to grow, with 31% of our patients residing in the Town of Colma, and nearly half of our patient population are from San Mateo County.

Thanks to the generous support from the Town of Colma, we have primarily directed their recent gift towards our Food Security program. Our program was designed to address the immediate needs of our patients who are struggling with feeding themselves and their families. Moreover, it aimed to ensure that our patients had access to healthy food options crucial for managing their chronic conditions. We take immense pride in the growth and accomplishments of our program since its inception in 2020, and we are thrilled to share these transformative achievements with you in this comprehensive report.

Together, we are making a profound impact on the lives of our patients, tackling food insecurity, and empowering individuals to lead healthier, more vibrant lives. Your continued support and partnership are instrumental in driving these incredible outcomes, and we are deeply grateful for your unwavering commitment to our mission.

Evaluation
● Food Voucher Program: Our transformative Food Voucher Program empowers enrolled patients with $150 quarterly in food vouchers to access fresh, nutritious essentials like fruits, vegetables, grains, dairy, and proteins at a local grocery store. In the 2023-2024 fiscal year, we distributed a total of $6,000 worth of food vouchers to patients participating in the Food Voucher program.
● Bounty Box Program: Our Bounty Box Program serves as a lifeline for patients facing mobility or transportation challenges. Volunteer drivers use their own vehicles to deliver food items to patients who cannot attend the Food Pharmacy in person. This fiscal year we had a ~
CI rnic by the Bay
total of 230 bounty box deliveries. Our total number of bounty boxes delivered since 2020 is 1,518.
● Food Pharmacy: Our Food Pharmacy program represents our commitment to a "food as medicine" approach for managing chronic diseases. We empower our forty-three enrolled patients to take control of their health journey, through the distribution of bi-weekly healthy groceries. Each box includes customized recipes and vital health information tailored to their specific chronic conditions, offering nutrition and education as key pillars of their self-care.

We have implemented health workshops led by our Volunteer RN/Health Coach, Volunteer Pharmacist and Diabetes Health Educator, and Food Pharmacy Coordinator. In addition, in collaboration with the Food as Medicine Collaborative and our friends at Leah’s Pantry we are hosting and conducting cooking demonstrations for our patients enrolled in the Food Pharmacy Program.

These impactful programs showcase our unwavering commitment to addressing food insecurity and promoting holistic health among our patients. Together, we are not only nourishing bodies but also transforming lives, fostering resilience, and creating a community built on wellness and well-being.

Accounting
The grant award of $5,000 received from the Town of Colma was used as follows for the 2023-2024 fiscal year:

Invoice payments for food vouchers through the EatSF Vouchers for Veggies Program > $5,000.

The Town of Colma’s support is invaluable in assisting Clinic by the Bay’s initiatives in addressing the nutritional needs of our patients. Your partnership with Clinic by the Bay is a testament to your deep commitment to our community, enabling us to provide the transformative power of "Food as Medicine" to our low-income, uninsured, and hard-working neighbors in need. Your generosity and belief in our mission have ignited positive change, fostering a healthier, more resilient community where everyone has access to the nourishment and care they deserve. Thank you for standing with us and for being an indispensable force in creating a brighter and healthier future for all.

With sincere gratitude,
Olga Ayala
Interim Executive Director

Page 1 of 8 ends

Town of Colma
Non-Profit Funding Request Form
FY 2024-25

12 Please do NOT write “see attached” as a response to any of the questions. You must submit all answers on this form. You may submit additional attachments, but they will not replace any of the responses.

Name of Organization: Daly City Colma Chamber of Commerce

Contact Person: Felicia Leong

Address 2790 Junipero Serra Blvd. Suite A Daly City Ca. 94015 Street Address City State Zip Code

Phone Number: 1- 650-755-3900 Email Address: [email protected]

1. Mission Statement:

The role of the Chamber of Commerce shall be to encourage business development and networking, providing members with useful information and be a resourceful service.

The Chamber shall take a leadership role in promoting economic, professional, commercial and civic vitality and be an external Colma representative at all our community events, while seeking to preserve the unique qualities that are good for business and make Colma a very special places to live, work and play.

2. Amount of Request: $ 60,000

a. Total Agency Annual Budget: $150,000

b. Number of Agency Employees: zero

c. Payroll is zero % of the Agency’s total Annual Budget.

In 2024 we paid out $27,000 for CEO & Webmaster. vision is for this budget to be in 2025 $60,000 1 part time office person, 1 CEO, 1 webmaster=$60k

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3. Please identify a public purpose for the requested funding by identifying one of the following categories:

A. Provide shelter, food, or clothing to persons in need of the Necessities of Life.

B. Provide physical or mental health services to persons with special needs, or Integrated Care Services.

C. Educate and engage residents.

D. Promote Economic Development or support businesses located or doing business in the Town; or provide, support, or enhance a Complementary Service, i.e., a service that the Town could provide to its residents or businesses.

3a. Describe how the funding will support the selected category:

These funds acquired from the Town of Colma are used to operate the Colma-Daly City Chamber of Commerce which maintains certain covenants with the Town of Colma.

• Provide networking

• Town hall meetings, Ribbon cuttings and Grand openings, social mixers, B2B and provide resource information for the town on demand.
•Physically, showing up at all events in Colma, Daly City and other city events in representation of the Town of Colma as their partner.

Weekly 2.0 E-newsletters – we have started this weekly newsletter three years ago with a couple hundred as subscribers. Today we have over 1,550 subscribers to our newsletter. We can do better!

Community Service
• To partner (assist) with Colma Historical Association/Park & Recreation, Veteran’s Village, attend the Economic Development Subcommittee committee meetings, Colma Police Department, Lucky Chances, Auto Row, cemeteries & individual Councilmembers on special events
• To advance disbursement of NEWS for and local cemeteries, Colma Veterans Village, Town of Colma Police Department/Fire Dept. fundraisers, Car Auto Row industry events, assist large businesses i.e. Lucky Chances, Colma Recreation Services events, Colma Seniors with information we work with Serra Plaza & 280 Metro Property Management to help increase visibly and bring traffic to the mall. Plus, the Chamber represents Town of Colma in the elementary, high school & college school districts of the community, distribute news on countywide health requirements, news on local public safety information and any other vital bay area/peninsula developments to the town. • CEO's telephone and drop in services is open to the public as a resource. • Chamber team drop ins to meet and greet members on demand or by appointment • The Board of Directors (20) represent the town at all events, forums, ribbon cuttings, conferences, festivals as a resource and advocate for the town wherever they go. •
Proceed to maintain a Town of Colma branding presence on the internet, on Facebook, Instagram, Twitter, Tic Tock, YouTube, Next door, Snapchat, Patch, Eventbrite, Threads and on our Chamber website to provides civic information, events, photo gallery & miscellaneous noted content • Participation in Mayoral walks

Page 3 of 8 ends

4. Describe reason for request and how funds will be used:

(a) Preserve the competitive enterprise system of and between businesses by:
(i) Creating a more intelligent retentive business and, listen to public opinion regarding local, state and national legislative and political issues which directly impact the business community and report as news.
(ii) Fostering a greater sense of attraction and perception among the Chamber members and the PUBLIC that a more liberal and substantive investment to do business in the Town of Colma is invaluable.
(iii) Encouraging all the Chamber's members, where applicable, to publicly support Colma economic programs which are designed to strengthen and expand the income potential of all business within the trade area.

The Chamber is organized to fulfill its goals by the following objectives by using funding to accomplish the goals by:
(i) Improving the understanding and appreciation of the importance of the town the chamber and the businessperson’s needs and uniqueness. Meet and greeting and TALKING to businesses is a vital tool.
(ii) Taking all necessary preventive or corrective measures which will serve to avoid or resolve controversies by listening to the business community and report them to council or city manager.
(iii) We are still in the rebuilding process of our operations. From working in virtual offices and recently becoming an office space renter, June 2024 at 2790 Junipero Serra Blvd. is an accomplishment. The ask for an increase in our grant funding will help to service more of the community a brick and mortar. Along with an office does require building the inner operations which is why our increase for funding is being addressed here. To advocate for ourselves, we have also re-set our Board of Director from 13 to 20 directors to bring more business organizations and directors to help handle our growth. Being able to tell our story from “Lift yourself up by your bootstraps” to success is a goal we achieve and are proud to mention the Town gave us the opportunity. We thank you and hope you will grant us an increase to accomplish more for your community.

(b) Induce steady business and general community growth and business development by:
(i) Discovering more ways to promote businesses all over the peninsula/bay area and educate the community while maintaining our business focus for the town. (ii) Partially underwriting or providing significant assistance in securing financial support or just support for at least one civic or culturally sensitive program or event in conjunction with a local agency or community-based organization within the trade area. (i.e.…Hillside Boulevard Complete Street Corridor Project, JUHSD Scholarship Drive)
(iii) Confirming on the our website the on-line membership directory is active.

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5. If the amount of the request is higher than the previous year, provide a detailed explanation of the need for the increase:

Pass to present challenge from our unforeseen circumstances from our former leadership that most of our records were all destroyed along with our relationship with the City of Daly City to this day. I am happy to report that we have made big strides in mending past mistakes. This set back and Covid-19 played a major role in our business struggle. As volunteers stewards out working as a TEAM, our passion is for the Chamber to succeed.

We are excited to share our ambitious plans and humbly seek your support in helping us achieve them. We are requesting $60,000 in funding to continue our steps towards regaining our stature and expanding our growing operations.

a) We are renting a brick & mortar office now to better serve the community and membership. People can now stop in say hello and get updated and pick up resourceful data. Some plans are to hold seminars, mixers and meetings to talk up close with smaller groups to be able to share and get to know our community.

b) Hiring a part-time in-house staffer (even seasonal) can provide top-notched service and continual services whilst our Executive Board can focus on being resourceful to commerce. (i.e. part-time office person and/or a admin/book keeper)

c) Office administration/contractor- Colma grant assist for Alison Wilson to do simple office task, talk to new members, maintain membership program, maintain website updates, maintain weekly E-newsletter under the supervision of the CEO.

6. Describe the benefit to the Town derived from funding your organization:

- 24/7 Representative of the Town of Colma for all SMC peninsula/SF events
- Mayoral Walks 2 times a year with social media posting - Colma Business – the recognized winners receive Small Medium Large Cypress Business Appreciation Awards at the annual December Gala - Participation in all Flag Ceremonies
- 24/7 Colma representative at all Town Hall Meetings-virtual & in person forums
- Being an INFLUENTIAL broadcaster at any of the Town Of Colma events.
- Community Resource for Cemeteries
- Community Resource for Business
- Community Resource for New Start-up/pop up's/seasoned business owners.

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- Represent Town of Colma citizens in Scholarship/Educational program in the JUHSD system
- Brand name recognition publicized and broadcasted by our strong social media impressions on social media.
• Impressions means who looks at the Chamber
• The Town of Colma benefits from funding the Chamber as follows:
- Weekly 2.0 E Newsletter to over 1,550 contacts
- Social Mixers 6 times a year or more with up to 100+ attendees - State of the Cities Address-an exclusive soiree celebration - Annual Re-Organizations’-an exclusive soiree celebration - Participation with Colma Council/Colma Veterans Village in hosting/sponsoring BBQ, Dessert days, Vet Day, Xmas
- All Community Grand Opening Ribbon Cuttings
- Chamber is an active member with the Colma Historical Society - Resource for Auto Row
- Resource for the citizens
- Referral Service --emails, by telephone calls, face to face, meet and greets
- .
-
• Notable impressions

1. CEO is a high-profile influencer on social media with over 1,300+ viewers on linked in and other social platforms

2. The CEO has been proactive in collaborating with Stephanie Heick, the Director of Marketing for Kimco's Western Division, to secure an annual budget for holiday events in Kimco
properties. This initiative has led to successful Summer, Easter, and Christmas events that are well-attended. The local chamber also plays a supportive role by marketing and
attending these events, contributing to their success. This partnership between the CEO, Kimco, and the chamber
appears to be a strong driver of community engagement and business growth

3. Lexus of Serramonte Colma host many Coffee & Car events in the last 2 years. The Chamber and Lexus have built an
alliance to cultivate to bring foot traffic to Colma Auto Row.

The growth from 75 at the breakfast mixers has grown to 500 to over 1,500 attendees at exotic vintage car events. It's great to see such a significant impact on the local community and Auto Row. This kind of success can really boost the visibility of the Colma and further strengthen the alliance between the chamber and Lexus of Serramonte and hopefully other car dealerships and cemeteries.

4. Our working relationship with Lucky Chances Casino and the Medina family was secured by our last leadership. This relationship with Lucky Chances Casino and the Medina family has not only been maintained but also strengthened, leading

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to a significant increase in scholarship awards. Expanding from 40 ($40,000) to 60 ($60,000) scholarships is a
remarkable achievement and demonstrates the positive impact of ongoing collaboration and fundraising efforts. This will undoubtedly make a substantial difference in the lives of the scholarship recipients and Town of Colma families

7. Describe the following:

A. Number of Colma residents or businesses (or both) served by the organization in the years prior to the grant application.

B. The location(s) where Colma residents or businesses may receive the recipient organization’s services or programs; and
C. The nature and extent of the efforts of the recipient organization to reach out to Colma residents and businesses.

A. Number of Colma residents or businesses (or both) served by the organization in the years prior to the grant application; 1550 + - plus Daly City population is around 98,158+- which filters in for massive marketing for the area.

B. open to the public 2790 Junipero Blvd, Suite A, Daly City, CA. 94015 By Appointment only and at all events we host.

C. The nature and extent of the efforts of the recipient organization to reach out to Colma residents and businesses: We are excited to share our ambitious plans and humbly seek your support in helping us achieve them. We are requesting $60,000 in funding to continue our steps towards regaining our stature and expanding our operations. These funds will be crucial in securing a brick & mortar location and hiring staff to ensure we provide top-notch service and continue growing.

We actively participate in a great deal of Bay area events throughout the fiscal year, both as sponsors and attendees. Our strong presence on social media markets further enhances our commerce representation. Additionally, we have re-set to 3.0 2024-2025 20 new and returning seasoned Board of Directors that are dedicated to the Town of Colma plus our CEO, who are enthusiastic, Passionate and engaged, and influential in the day-to-day business dealings in Colma and adjacent cities (Daly City, South San Francisco, San Francisco, San Bruno etc.…).

Our achievement lies in our unwavering civic duty and loyal dedication to representing Colma. We show up at all events in Colma and Daly City, constantly engaging with the public both in person and online. Our extensive presence on platforms like Facebook, Instagram, Twitter, TikTok, Snapchat, Patch, Next door, Eventbrite, Threads, LinkedIn, and YouTube, along with weekly e-newsletters via Constant Contact and our website, ensures that we remain connected with the community.

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Our CEO also regularly visits businesses, receives telephone calls and many emails regarding Colma businesses, she conducts interviews and photo opportunities to showcase and promote businesses. This effort fosters a healthy and robust commerce outlook in the region.

With your generous support, we are confident that we can reach new heights and make a significant positive impact.

8. Provide a detailed account of how the FY 2023-24 contribution was used:

Town of Colma Grant July 1, 2023 – June 31, 2024, June 25th, 2024 Grant Funding Amount $ 37,500.00 total

detail
Contractor Services $ 20,140.00 (details upon request)
Programs/Operations $ 17,360.00 (see excel sheet)
_________
$37,500

9. List contributions requested and received from other cities in FY 2023-24 and requested or expected in FY 2024-25:

January – December 2024 City of Daly City = $60,000 total. Payments are each quarterly $15,000 Jan 2024 expected $15,000 sept 2024
$15,000 Aug 2024 expected $15,000 dec 2024

December 2023 – San Mateo County – Total $75,000 Measure K Dec 2023 paid to chamber $35,000 towards community operations.

Expected $35,000 from SMC 2025

Yes __________ No XXXX

If yes, please provide details.

11. Charitable Trust # or EIN # 23-7253580

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Please attach a copy of the following:

X Roster of current governing board
x Current Year Annual Operating Budget
x Proof of organization’s tax-exempt status
q Completed IRS 990 form (filed for 2023 or 2022) see statement

Optional Attachments

The Chamber will Completed IRS 990. We have hired Brian Marques, CPA as our accountant. Address: 903 Sneath Lane Suite 125, San Bruno, CA. 94066 View as Webpage
Voting Results
Dear Membership,
From the Desk of the CEO, Felicia Leong
As we welcome the vibrant year ahead, I am excited to share a noteworthy update to provide guidance on maximizing our connection to help all our businesses grow.

Let's extend a warm welcome to our new board members:

Dustin Chase, Lucky Chances Casino, General Manager
William W. Chiang, PGE, Local Government Affairs
Jaeson Cusing, Cusing Insurance Agency, Owner
Matthew DeVincenzi, Classic Bowling Center, General Sales Manager Monica Devincenzi, Republic Services, Manager, Municipal Sales Bob Garrison, Garrison Properties, Owner Broker
Patrick M. Gee, Bank of America, Enterprise Lending Officer Steven House, Budget Blinds of Daly City and South San Francisco Rebecca Husted, Corcoran Icon Properties, Real Estate Agent Bob McLennan, Planet Fitness, Owner
Daisy Li, Moonstar Restaurant, Chief Executive Officer
Thomas Nuris, Law Office of Thomas A Nuris, Attorney
Teresa Proaño, Duggan's Serra Mortuary®, Assistant to the President Tony Roldan, Patelco Credit Union, Partnerships Manager Bradley M. Roxas, Terminix Commercial, Commercial Account Manager Eleanor Serrato, City Toyota - Daly City, Human Resource Manager Ross Sit, Sit Group, Real Estate Agent
Adrienne Tissier, Bay Relations, President
Kevin Tong, Farmers Insurance, Insurance Agent
Marie Villarosa, Serramonte Center, Marketing Director
We are thrilled to welcome such accomplished professionals, including both returning seasoned Directors and new Board members, to our chamber. Their fresh perspectives and invaluable expertise will undoubtedly enrich our organization’s efforts to support and grow our local business community. Congratulations to the newly elected 2024- 2025 Board of Directors!

Your Success is
my Goal!
Respectively,
Felicia Leong,
Chief Executive Officer
Daly City Colma Chamber of Commerce
[email protected]
www.DCCChamber.org | Phone 650 755 3900

Daly City Colma Chamber of Commerce
2970 Junipero Serra Blvd., Suite A
Daly City, CA 94015 US
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Board of Directors Annual Election 2024 - 2025
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This is the:

ACTUAL Opera1on Budget for 2023-2024
Opera1on Budget forecasted for 2024-2025

Town of Colma ACTUAL BUDGET form for July 1, 2023 – June 31, 2024

Grant Funding Amount income $ 37,500.00

Contractor Services paid out $ 20,140.00 (detail upon request)

Programs/opera1ons paid out $ 17,360.00
Minus 3,000 Crab Feed
3,000 Bowling Tournament
1,000 Scholarship
1,000 misc. costs for mixers
2,360 Mee1ngs
3,000 Cypress Business SML awards
3,000 social
media, E-Newsle.ers, website
1,000 event cost
*Please look at Excel Colma Program Projects for detail – June 2023 to July 2024

CHAMBER OF COMMERCE
Since 1953

June 25, 2024

Mr. Dan Barros
City Manager
Town of Colma
1198 El Camino Real
Colma, CA. 94014

RE: 2023-2024 Agreement

Dear Dan,

On behalf of the Colma Daly City Chamber of Commerce Board of Directors, and myself, may I respectfully extend our wish to renew the contractual agreement between our two agencies.

Respectfully,

Felicia Leong

Felicia Leong
Chief Executive Officer
Colma Daly City Chamber of Commerce
345 Gellert Blvd. Suite A
Daly City, California 94015
(650) 755 – 3900
Email: [email protected]

CHAMBER OF COMMERCE
Since 1953

Town of Colma Grant July 1, 2023 – June 31, 2024 June 25 th, 2024

Grant Funding Amount $ 37,500.00

Contractor Services $ 20 ,140.00 (Alison $8950 Felicia $11,190)

Programs/operaMons $ 17,360.00 ( see excel sheet)

Daly City Colma Chamber of Commerce
Felicia Leong, Chief Execu9ve Oﬃcer . [email protected]

CHAMBER OF COMMERCE
Since 1953
Colma Program Projects
June 31 2023 - July 1 2024
DATE ITEM Summary Comment
June3,2023
July1,2024 100% Partnership
Representing Town of Colma at all
community events we go to virtually or
live and on social media
we do this 24/7
July 8th, 2023 Colma Craft & Food
Faire
Attended, Posted on Social Media,
gave each vendor CEO business
Excellent attendance of vendors. The
Chamber meet many popUp
July 17th, 2023 Kimco Zoom Meeting
Meeting with Stephanie Heick
regarding events for the future of 2023
last quarters
I noticed Westlake Shopping Center was being
advertised. 280 deserved the same support. This is
Economic Development
7/26/2023 Town Hall Tree Planting Dedication for Rae
Gonzalez support for the community
July 28,2023 Kimco Interview Felicia Leong invited to be interviewed for live content for Kimco Westlake
support for the community, building
relations, out reach
8/1/2023 Colma Comm Center
Town of Colma National Night Out-
face to face with every table vendor w/
picture for social media
Great turnout,support for the
community, building relations, out
reach
8/12/2023 SM Convention
Center
Bay Area Aloha Festival , we were a
table sponsor
support for the community. Out reach
to another audience
8/23/2023 PBRC PBRC meet and greet with Kevin
Mullin
support for the community, building
relations, out reach to speak on
behalf of the membership
8/23/2023 Colma Comm Center Brian Dossey Retirement Party fun ! 8/16/2023 DCPLA Golf Dinner support for the community. Out reach to another audience
8/17/2023 Daly City Library Felicia Leong Library meeting with President Bill Lex and the Library
support for the community. Out reach
to another audience
8/17/2023 Broadmoor Broadmoor Home Owners Assocation
Meeting supporting our membership & Colma
8/23/2023 Lexus Coffee Mixer Coffee, Barber supporting our membership & Colma 9/23/2023 Colma Colma Tea Fun!support for the community. Out reach to another audience
9/24/2023 Pacifica Fog Fest support for the community. Out reach to another audience.contact w/Colma
10/4/2023 Colma Coffee with the Cops supporting our membership & Colma 10/5/2023 Colma Colma Recognition Luncheon Entire Directors attending this! Thank you !
10/14/2023 Colma Colma Fire Spaghetti Feed Supporting our membership YUM! 10/22/2023 Veteran Veterans BBQ - metal of honor supporting our underserved community & Colma
10/27/2023 Colma Colma Trunk n Treat Fun photo ops! Great attendance! Meet families
10/30/2023 Colma PD Town of Colma Police Assessment
Panel
CEO invited to the panel. This was
inspiring! Supporting ColmaPD
11/3/2023 Daly City Annual Turkey Bowling Fundraiser
Fund raiser ! Always fun ! Normally
we rent out 25 lanes. 2024 we rented
out all 60 lanes.this pushed helped us
11/7/2023 Colma Veterans BBQ supporting our underserved community & Colma
11/8/2023 Daly City Renaissance Entrepreneuship SSF &
City of Daly City Economic
supporting our partnership. Good
inaugral mixer
11/25/2023 Colma Colma Night of Holiday Lights 280
Metro
Finally! KIMCO supports 280 Metro.

Great Media for Coverage
11/30/2023 Colma Annual Holiday Tree Lighting Fun!support for the community. Great Media for Coverage
12/6/2024 Daly City Cypress Business Achievements
Awards Gala
Cypress Business winners: Small-
Paul's Flowers _Medium- Holy
Cross_Large-Lucky Chances.An
elegant way to end our very
prodcutive & busy 2023 by giving our
business community acknowledment
for all they contribute
12/12/2023 Colma Colma Re-Organization thank you
12/20/2023 Colma Veterans BBQ supporting our underserved community & Colma. We have built
1/24/2024 Colma Colma State of the Cities thank you.. We provide dessert 2/22/2024 Daly City Social Mixer
Toyota Sponsored the mixer. We
has 100 attendee with Renaissance
presenting a slide show. Well
received
DATE ITEM Summary Comment
2/24/2024 Colma Lexus Cars & Coffee Fun!support for the community. Great Media for Coverage
2/24/2024 Colma Crab Feed Colma Fire Social Fun!support for the community. Great Media for Coverage. We donate to
3/14/2024 Colma St. Patrick's Day Luncheon
Fun!support for the community. Great
Media for Coverage. We donate to
the Library
3/18/2024 Daly City State of the Cities Address Supporting our Partnership. We provide dessert
4/10/2024 Colma F Street Mural Ribbon Cutting Excellent for the bayareaand for the immediate community. Great Media
4/27/2024 Colma Annual Chicken & Polenta Firehouse
Dinner
We support our community. Great
Media for Coverage. We donate to
the Fire Department.Everytime I go I
meet people to invite to our events.

Thank you
4/29/2024 Colma Access to Higher Education
Scholarship Awards Ceremony
The program began in 1980 with
$100 awarded to 2 students.Over the
yrs, fundraising efforts by the
Chamber directors have grown
significantly,ranging from $20K to
$40K annually between 2007 and
2024.In 2024,the Chamber exceeded
its previous year's goal,reaching a
milestone of $60K.Some of these
funds were raised through annual
events like the CrabFeed and Turkey
Bowling.The Board's dedication 2 this
cause demonstrates a commitment 2
supporting the future of the
communityThe Chamber extends
gratitude 2 Colma 4 providing the
community center,as well as to all
sponsors & contributors.This
achievement reflects the collective
effort of a united community.
4/29/2024 Daly City Jefferson High Senior Awards
Ceremony
An honor to represent Town of Colma
in presenting certificates
5/7/2024 SSF El Camino High Senior Awards
Ceremony
An honor to represent Town of Colma
in presenting certificates
5/11/2024 Colma Shoe Palace Grand Opening Ribbon
Cutting
5/24/2024 Daly City Westmoor Senior Awards Night An honor to represent Town of Colma in presenting certificates
5/28/2024 Colma Economic Development Public
Meeting
An honor to represent Town of
Colma, Very productive
5/29/2024 Daly City Thomas Pollicita Awards Ceremony An honor to represent Town of Colma in presenting certificates

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Colma City CouncilSeptember 11, 2024

Colma City Council
September 11, 2024