applicants for the TDA Article 3 funding include local jurisdictions, the County, and transit operators within the San Bernardino County area.
ISSUES/ANALYSIS
On July 6, 2023, the City submitted a TDA Article 3 application to SBCTA for the South La Cadena Drive Bicycle Improvement Project. The scope of the project include s installation of a new Class 2 bike lane along La Cadena Drive from 9 th Street to La Cadena Drive, and along La Cadena Drive from Valley Blvd. to Tropica Rancho Road (Santa Ana River Trail Staging Area).
The project will install buffered/non - buffered Class II Bike Lane along Valley Blvd (9th St. to La Cadena Dr.), and along La Cadena Drive from Valley Blvd. to Tropica Rancho Road/Santa Ana River Trail (SART). Class 3 Bike Lane will be installed on areas with restricted right of way such as I -10 freeway and railroad underpasses. Green paint marking/striping will be installed on these underpasses and those locations where there is conflict between bike and motor vehicles. The Project is part of the City of Colton ’s Active Transportation Plan (ATP) , and the estimated cost is $320,000. Attached as Exhibit E is the Project map from the City’s Active Transportation Plan.
On October 13, 2023, the City received a letter from SBCTA staff (Exhibit C) informing that their Board approved the award of TDA Article 3 funding for the South La Cadena Drive Bicycle Improvement Project in the amount of $208,000 (Exhibit C). The City is required to provide a 35% local match for $112,000. The City will utilize local traffic impact fee funds to meet the required local match as indicated in Resolution No. R-103-23.
As required by the TDA Article 3 grant, the City is required to submit a Claim Form (Exhibit D) and the authorizing resolution within six (6) months of the award letter or before requesting reimbursement of funds. Attached as Exhibit A is Resolution R-104-23 authorizing the submittal of a TDA Article 3 Claim Form SBCTA and authorization for the City Manager or his designee to execute the Claim Form.
FISCAL IMPACTS
Approval of Resolution R-103-23 will increase TDA Article 3 revenues in account number 225 - 5886-004 by $208,000 and appropriate from Traffic Impact Fee Fund reserve balance as local match for $112,000. Below is the funding breakdown with corresponding account numbers:
1. Misc. Grant Fund - TDA-Article 3 CIP Account #225-2466-6150-3890 = $208,000
2. Traffic Impact Fund CIP Account #249-2466-6150-3890 = $112,000 Total Project Funding = $320,000
ENVIRONMENTAL IMPACTS
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Staff Report to the Mayor and City Council
Claim Form Submittal - South La Cadena Drive Bicycle Improvement Project December 5, 2023
Preparation of documents for the California Environmental Quality Act (CEQA) is part of the Preliminary Engineering phase for this Project.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Resolution Submittal of Claim Form to SBCTA-La Cadena Bikelane (1)
2. Exhibit B - Resolution Amending Budget for La Cadena Bikelane Project
3. Exhibit C- South La Cadena_Award Letter
4. Exhibit D - TDA-Article 3 Claim Form
5. Exhibit E - Map of Proposed Project
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RESOLUTION NO. R-104-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AUTHORIZING SUBMITTAL OF A CLAIM TO THE SAN BERNARDINO
COUNTY TRANSPORTATION AUTHORITYFOR TRANSPORTATION
DEVELOPMENT ACT ARTICLE 3 FUNDS FOR SOUTH LA CADENA DRIVE BICYCLE IMPROVEMENT PROJECT.
WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and
WHEREAS, the Mills -Alquist-Deddeh Act (SB 325) was enacted by the California Legislature to improve existing public transportation services and encourage regional transportation coordination. Known as the Transportation Development Act (TDA) of 1971, this law provides funding to be allocated to transit and non-transit related purposes that comply with regional transportation plans; and
WHEREAS, TDA provides two funding sources, the Local Transportation Fund (LTF) and State Transit Assistance fund (STA); and
WHEREAS, LTF is derived from a ¼ cent of the general sales tax collected statewide and apportioned by population to areas within the county; and
WHEREAS, STA is derived from the statewide sales tax on diesel fuel, plus an additional vehicle registration fee authorized under Senate Bill 1, referred to as the State of Good Repair, and both are apportioned by the State Controller’s Office 50% by population and 50% by transit operator revenues; and
WHEREAS, the San Bernardino County Transportation Authority (SBCTA) authorizes funding for a wide variety of transportation programs in San Bernardino County, including Planning and program activities, pedestrian and bicycle facilities, community transit services, public transportation, and bus and rail projects to local transportation agencies through annual apportionment and allocation processes, and approves payments periodically throughout the year; and
WHEREAS, WHEREAS, SBCTA awarded City of Colton TDA Article 3 grant funds in the amount of $ 208,000 for development of the South La Cadena Drive Bicycle Improvement Project within the City of Colton jurisdiction through a competitive “Call for Project; and
WHEREAS, TDA Article 3 grant funds are provided on a reimbursement basis; and
WHEREAS, submittal of the claim for TDA Article 3 funds must be first authorized by the City Council; and
WHEREAS, the South La Cadena Drive Bicycle Improvement Project award is over $200,000, and is eligible for progress reimbursement, or under, and eligible for reimbursement at project completion; and
WHEREAS, SBCTA requires the designation of individuals authorized to certify Project completion; and
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Attachment: Exhibit A - Resolution Submittal of Claim Form to SBCTA-La Cadena Bikelane (1) (4293 : Claim Form Submittal - South La Cadena
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WHEREAS, the City Manager or his/her designee, is authorize d to certify project completion.
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COLTON, AS FOLLOWS:
Section 1 The Recital s preceding in this Resolution are true and correct and are incorporated into this Resolution by reference.
Section 2 The City Council authorizes submittal of a claim and request for reimbursements for TDA Article 3 funds for the South La Cadena Drive Bicycle Improvement Project in the amount of $208,000 and that the City Manager or his/her designee is authorized to certify project completion.
PASSED, APPROVED AND ADOPTED THIS 5th DAY OF DECEMBER 2023.
________________________________
FRANK J. NAVARRO
Mayor
ATTEST:
_____________________________
Stephanie Vargas
City Clerk
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Attachment: Exhibit A - Resolution Submittal of Claim Form to SBCTA-La Cadena Bikelane (1) (4293 : Claim Form Submittal - South La Cadena
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RESOLUTION NO. R-103-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLT ON AMENDING THE FISCAL YEAR 2023/2024 CAPITAL IMPROVEMENT
BUDGET FOR THE SOUTH LA CADENA DRIVE BICYCLE IMPROVEMENT PROJECT.
WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and
WHEREAS, the City of Colton received Transportation Development Act (TDA) Article 3 grant funding through San Bernardino County Transportation Authority (SBCTA) in the amount of $208,000 for the design and construction of South La Cadena Drive Bicycle Improvement Project (Project); and
WHEREAS, the total cost of the Project is $320,000 and requires 35% local match in the amount of $112,000 to be funded through Local Traffic Impact Fee Fund; and
WHEREAS, a budget appropriation not listed in the Fiscal Year 2023/2024 budget is required and must be approved by resolution of the City Council.
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COLTON, AS FOLLOWS:
Section 1 The Recital s preceding in this Resolution are true and correct and are incorporated into this Resolution by reference.
Section 2 The City Council hereby amends the adopted Fiscal Year 2023/2024 budget as follows:
• Increase revenues by $208,000 in account number 225-5886-004;
• Appropriate $208,000 in account number 225-2466-6150-3890-0000-000 for the South La Cadena Drive Bicycle Improvement Project;
• Appropriate $112,000 from reserve balance in Local Traffic Impact Fee Fund capital improvement account number 249-2466-6150-3890-0000-000 for the South La Cadena Drive Bicycle Improvement Project.
PASSED, APPROVED AND ADOPTED THIS 5th DAY OF DECEMBER 2023.
________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:
_____________________________
Stephanie Vargas
City Clerk
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Attachment: Exhibit B - Resolution Amending Budget for La Cadena Bikelane Project (4293 : Claim Form Submittal - South La Cadena Drive
October 13, 2023
Victor Ortiz
Transmitted via email to: [email protected]
Re: 2023 TDA Article 3 Award – South La Cadena Bicycle Improvement
Dear Victor Ortiz,
It is our pleasure to inform you that on October 4, 2023 , the San Bernardino County Transportation Authority (SBCTA) Board of Directors (Board) approved funding in the amount of $208,000 from the Transportation Development Act (TDA) Article 3 Bicycle and Pedestrian Facilities Program for the South La Cadena Bicycle Improvement Project. The SBCTA Board set the period of time for completion of your project to comply with TDA provisions, therefore this project must be completed by June 30, 2027.
Please note the following important funding requirements:
• A (1) signed Claim Form and (2) and Authorizing Resolution Authorized Resolution must be submitted within six months (by April 4, 2024) of project award notification, or prior to requesting reimbursement of funds, whichever comes first. A sample resolution can be found at www.gosbcta.com/tda3 under the Claims section. • Completion of an Annual Proof of Progress Report (Annual Report) must be submitted on the FIRST anniversary of award notification AND by June 30 for all subsequent years thereafter. The annual report must include:
o A description of the work completed during the year,
o An estimate of the total project percent completed, and o An estimate of the amount spent to-date.
• Funds will be rescinded if no progress has been made within ONE year of award notification or if, where appropriate, a construction contract has not yet been awarded within THREE years of award notification.
Additionally, the TDA Article 3 award is paid through a reimbursement process. The award is for a maximum reimbursable amount. Should your project exceed the maximum reimbursable amount, SBCTA will not provide any additional reimbursement. For projects completed under the aw arded amount, the local match percentage of 35 % ($112,000) as identified in your grant application will apply to the adjusted total. Sponsor agencies receiving an allocation of $200,000 or less shall be reimbursed in arrears and upon proof of satisfactory project completion. Agencies receiving an allocation of $200,000 or more may request progress payments for a minimum of 20% of the award total; however, 20% of the awarded funds shall be held by SBCTA until proof of satisfactory project completion.
Congratulations on submitting a successful grant application. We look forward to the timely completion of your project.
Should you have any questions please contact me at (909) 884-8276 or [email protected].
Sincerely,
Ginger Koblasz
Senior Planner
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Attachment: Exhibit C- South La Cadena_Award Letter (4293 : Claim Form Submittal - South La Cadena Drive Bicycle Improvement Project) Date:
Please see below instructions and checkmark the items included in your submittal.
1. 2.
3. 4.
5. 6.
7. 8.
Backup Summary itemizing reimbursement request expenses.
Claimant:
Authorizing Resolution (one-time submission) – required within SIX months of the project award by SBCTA Board or prior to requesting reimbursement of funds, whichever comes first.
Resolution should authorize the filing of the claim form, authorize the submission of reimbursement requests and designate the individuals authorized to certify project completion (Authorized Agent). Sample language is available upon request.
Claim Form (one-time submission) – required prior to, or along with, your first reimbursement request.
Reimbursement Request Form (as needed) – this form is required every time a reimbursement is requested. Please note, progress payments are only eligible on awards over $200,000, the requested amount must be a minimum of 20% of the award total, and the local match share percentage must be met regardless of reimbursement amount requested.
Additionally, there is a 20% retention until project completion.
Backup Documentation (required with Reimbursement Request Form) – invoices, paychecks, purchase orders, contracts, etc. to support both the reimbursement and match amounts noted on the Reimbursement Request Form. Please note, staff administration and/or contract project management expenses are NOT eligible match expenses. However, staff expenses may qualify for local match under select circumstances. Please identify whether supporting documentation includes staff expenses under one of the following allowable conditions:
Photos of Completed Project (completed projects only) – required when project is complete and should be attached to final reimbursement request.
Other (optional) – Claimants may attach additional information not included in this list to support the claim or reimbursement request. SBCTA may request additional information as necessary.
Award is for an ATP Safe Routes to School (SRTS) program project, not a SRTS infrastructure project.
City of Colton
Necessary staff time directly related to in-house completion of design, right-of-way acquisition, or construction including inspection and/or construction management.
Note: No travel costs or per diems allowed for staff time Certification of Completion (completed projects only) – prior to filing the final request for reimbursement, written verification of project completion by the agency’s Authorized Agent is required (see Authorizing resolution above). Sample language is available upon request.
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Attachment: Exhibit D - TDA-Article 3 Claim Form (4293 : Claim Form Submittal - South La Cadena Drive Bicycle Improvement Project) San Bernardino County Transportation Authority
Claim Form
Article 3 Grant Program
Art3_Colton_FY23_BikePed_South La Cadena_Claim
Claim Form Page 1
Project Name: South La Cadena Bicycle Improvement Grant Allocation No: L24-0702-0736-00 Claimant: City of Colton
Address:
Attention:
Phone No:
E-mail Address:
208,000.00$
Purpose: Please check one purpose.
Note: this form only needs to be completed and submited with the full award amount once.
Authorizing Signature:
(Authorized Agent specified in Authorizing Resolution)
Date:
Signature
Type Name & Title
Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and to the provision that such monies will be used only in accordance with the approved allocation instruction.
Transit Stop Access Improvements, PUC 99233.3
Condition of Approval:
Article 3 Bicycle/Pedestrian Facilities, Public Utilities Code (PUC) 99233.3 Award Amount
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Attachment: Exhibit D - TDA-Article 3 Claim Form (4293 : Claim Form Submittal - South La Cadena Drive Bicycle Improvement Project) San Bernardino County Transportation Authority ATTACHMENT 1 Reimbursement Request
Article 3 Grant Program
Art3_Colton_FY23_BikePed_South La Cadena_Claim
Reimbursement Request Page 1
Allocation #:
Complete fields in yellow below.
Total Project
Cost
Percent
Local Match Local Match
$320,000.00 35.00% $112,000.00
Section 1: Required for ALL Reimbursement Requests Section 2: Required for Progressive Reimbursements ONLY A: Current Request for Reimbursement
$0.00 1) Overall % Completed
$0.00 2) Mileage Completed (if applicable) Share Completed: 0.00% $0.00
Enter total only
*Shares will be automatically calculated based on non-rounded formula.
0.0%
0.0%
0.0%
$0.00 0.0%
$41,600.00
TDA Article 3 $208,000.00 100.0%
$112,000.00 100.0%
$0.00 0.0%
$320,000.00 100.0%
5) Check to verify expenses claimed are consistent with the approved scope below.
Total Project Miles (if applicable) 2
By signing below, I certify that the information on this Financial Reporting form is true and accurate to the best of my knowledge.
Signed: Date:
ATP Funds (if applicable)
Local Match
Total
1. Install buffered/non-buffered Class II bike lane along Valley Blvd between 9th St. and La Cadena.
2. Install buffered/non-buffered Class II bike lane along La Cadean Dr between Valley Blvd and Tropica Rancho Rd/Santa Ana River Trail.
3. Install Class III bike lane in areas with restricted ROW at I-10 and railroad underpass.
4. Install green paint in conflict areas between bikes and motor vehicles.
Article 3 Award
Amount
$208,000.00
L24-0702-0736-00
ATP Funds
(if applicable)
$0.00
Grant Information (completed by SBCTA)
Project Name
Claimant: City of Colton
South La Cadena Bicycle Improvement
C: Balance Remaining
B: Summary of Project Status
3) If either number turned red above, please provide a project schedule that demonstrates how the project will be completed on schedule within the budget. Provide attachments as needed.
TDA Article 3 Reimbursement Amount Requested
Local Match (minimum)
B: Project Costs to Date (include amount requested above) ATP Funds Utilized
4) ATP (if applicable)
2) TDA Article 3
3) Local Match (minimum)
Total
1) Total Spent*
C: Provide a copy of any contract(s) associated with reimbursable work.
A: Project Completion (turns red if % completed is significantly less than invoice) Progressive Reimbursement
Invoice should be for a
minimum of 20% of TDA
Article 3 award amount
Progressive Reimbursement
must not go below 20% retention
until project completion
$41,600.00
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Attachment: Exhibit D - TDA-Article 3 Claim Form (4293 : Claim Form Submittal - South La Cadena Drive Bicycle Improvement San Bernardino County Transportation Authority ATTACHMENT 1 Reimbursement Request
Article 3 Grant Program
Art3_Colton_FY23_BikePed_South La Cadena_Claim
Reimbursement Request Page 1
(Authorized Agent specified in Authorizing Resolution)
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Attachment: Exhibit D - TDA-Article 3 Claim Form (4293 : Claim Form Submittal - South La Cadena Drive Bicycle Improvement Project Title:
Date Recipient's Name Brief Description of Purchase
Amount
Include proof of payment
with redacted account
0 South La Cadena Bicycle Improvement
Total
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Attachment: Exhibit D - TDA-Article 3 Claim Form (4293 : Claim Form Submittal - South La Cadena Drive Bicycle Improvement Project)
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Attachment: Exhibit E - Map of Proposed Project (4293 : Claim Form Submittal - South La Cadena Drive
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Attachment: Exhibit E - Map of Proposed Project (4293 : Claim Form Submittal - South La Cadena Drive
ITEM NO. 5
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE THE AWARD OF CONSTRUCTION CONTRACT TO
CROSSTOWN ELECTRICAL & DATA, INC. FOR THE VALLEY
BLVD./LA CADENA DR. TRAFFIC SIGNAL MODIFICATION
PROJECT IN THE AMOUNT OF $306,983; RESOLUTION NO. R-102-
23. RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1. Approve the award of construction contract for the Valley Blvd./La Cadena Dr. Traffic Signal Modification Project to Crosstown Electrical & Data, Inc, as the lowest responsive and responsible bidder in the amount of $306,983 and authorize the City Manager to execute the contract agreement.
2. Approve Resolution R -102-23 (Exhibit A) amending the Fiscal Year 2023/2024 Capital Improvement Program budget for the Project.
BACKGROUND
On April 4, 2023, the City adopted the Local Road Safety Plan (LRSP). The Plan analyzes collision data, assesses infrastructure deficiencies through an inventory of City’s roadway system elements, and identifies roadway safety solutions and projects on a citywide basis. Nineteen intersections were identified on the Plan as having opportunities for roadway safety countermeasures. One of the intersections that calls for improvement is Valley Blvd./La Cadena Drive. Identified countermeasures include:
• Replace eastbound and westbound left turn protected -permissive 5 -section head traffic signals with protected-permissive signal heads with flashing yellow arrow. 5 Packet Pg. 630
Staff Report to the Mayor and City Council
Contract Award - Crosstown Electrical & Data, Inc.
December 5, 2023
• Install protected-permissive signal head with flashing yellow arrow for northbound and southbound direction.
• Install speed limit signs with fluorescent sheeting.
The plan that addresses these countermeasures is attached as Exhibit B. The project will also replace non-standard ADA ramps.
ISSUES/ANALYSIS
In accordance with Colton Municipal Code Section 3.08.090, a request for Notice Inviting Formal Bids was published in The Press Enterprise on July 7, 2023 and August 4, 2023. The sealed bid opening took place on August 24, 2023, 3:00 P.M. in the City Hall Conference Room.
The City only received one (1) bid. The sealed bid received is:
Contractor’s Name Bid Amount
1. Crosstown Electrical & Data, Inc. $306,983
Staff has evaluated the submitted bid and found it consistent with current industry standard s for traffic signal projects . Staff recommends award of a construction contract (Exhibit C) to Crosstown Electrical & Data, Inc. as the lowest responsive and responsible bidder in the amount of $306,983.
FISCAL IMPACTS
The Project will be funded by the Local Traffic Impact Fee Fund. Approval of Resolution R-102- 23 will appropriate $322,332 from reserve balance to capital improvement account number 249- 2465-6150-3890-0000-000 for this project. This appropriation includes 5% for any contingencies.
ENVIRONMENTAL IMPACTS
The Project is Categorically Exempt for California Environmental Quality Act (CEQA) per Section 15301(c) – Minor alteration to existing streets.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Resolution to set funding
2. Exhibit B - La Cadena - Valley Traffic SIgnal Plan
3. Exhibit C - Contract with Crosstown Electrical
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RESOLUTION NO. R-102-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AMENDING THE FISCAL YEAR 202 3/2024 CAPITAL IMPROVEMENT BUDGET
WHEREAS, the City of Colton (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and,
WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and,
WHEREAS, the City of Colton needed funds to construct the Valley Blvd./La Cadena Dr.
Traffic Signal Modification Project; and,
WHEREAS, the City of Colton needs to allocate additional funding in the amount of $322,332 to complete the project and will be provided thru Local Traffic Impact Fee; and,
WHEREAS, a budget appropriation not listed in the Fiscal Year 202 3/2024 budget is required and must be approved by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1 The above recitals are true and correct.
Section 2 The City Council authorizes the following amendment for the Fiscal Year 2023/2024 budget:
• Appropriate $322,332 from reserve balance in Local Traffic Impact Fund to account number 249-2465-6150-3890-0000-000 for the South La Cadena Drive Street Improvement Project.
PASSED, APPROVED AND ADOPTED THIS 5th DAY OF DECEMBER 2023.
__________________________
FRANK J. NAVARRO
Mayor
ATTEST:
__________________________________
STEPHANIE VARGAS
Deputy City Clerk
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Attachment: Exhibit A - Resolution to set funding (4295 : Contract Award - Crosstown Electrical & Data, Inc.) VALLEY BLVD.
LA CADENA DRIVE
AHEAD
YIELD
LE)T TURN
ON )LASHING
RA
YA
FYA
GA
NO TURNU
GENERAL NOTES: CONSTRUCTION NOTES:
EXISTING PHASE DIAGRAM
POLE SCHEDULE
SIGNAL STANDARD PLACEMENT
PLACEMENT AND EQUIPMENT LOCATION
PROPOSED PHASE DIAGRAM
CONDUCTOR SCHEDULE
MINAGAR & ASSOCIATES, INC.
7/27/23
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Attachment: Exhibit B - La Cadena - Valley Traffic SIgnal Plan (4295 : Contract Award - Crosstown Electrical & Data, Inc.)
CONTRACT
1 CONTRACT
This CONTRACT is made this 6th day of December, 2023, in the County of San Bernardino, State of California, by and between the City of Colton, hereinafter called City, and Crosstown Electrical & Data, Inc ., hereinafter called Contractor. The City and the Contractor for the considerations stated herein agree as follows:
ARTICLE 1. SCOPE OF WORK . The Contractor shall perform all Work within the time stipulated the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:
La Cadena Drive/Valley Blvd. Traffic Signal Modification Project
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within One Hundred Twenty (120) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
ARTICLE 3. CONTRACT PRICE . The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Three Hundred Six Thousand Nine Hundred Eighty-Three Dollars and No Cents ($306,983.00). Payment shall be made as set forth in the General Conditions.
ARTICLE 4. LIQUIDATED DAMAGES . In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $250.00 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Affidavit form
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Attachment: Exhibit C - Contract with Crosstown Electrical (4295 : Contract Award - Crosstown Electrical & Data, Inc.)
CONTRACT
2 Contract
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Provisions (or Special Conditions)
Technical Specifications
Greenbook Standard Specifications (Sections 1-9 Excluded) Addenda
Plans and Contract Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.
ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.
ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at Public Works Department or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site. If the Work involves federal funds or otherwise requires compliance with the Davis - Bacon Fair Labor Standards A ct, the Contractor and all its subcontractors shall comply with the higher of the state or federal prevailing wage rates.
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
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Attachment: Exhibit C - Contract with Crosstown Electrical (4295 : Contract Award - Crosstown Electrical & Data, Inc.)
CONTRACT
3 License Number
Title
Name
Signature
By:
CONTRACTOR
Title
Name
Signature
Recommended By:
City Clerk
Attest:
Title
Name
Signature
By:
CITY OF COLTON
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Attachment: Exhibit C - Contract with Crosstown Electrical (4295 : Contract Award - Crosstown Electrical & Data, Inc.)
CONTRACT
4 Contractor Submitted Bid Form
(Next Page)
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ITEM NO. 6
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE RESOLUTION AMENDING THE FISCAL YEAR
2023/2024 CAPITAL IMPROVEMENT PROGRAM ALLOCATING
ADDITIONAL FUNDING FOR THE RECHE CANYON ROAD
REALIGNMENT TO HUNTS LANE PROJECT (PROJECT),
RESOLUTION NO. R-103-23.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
It is recommended that the City Council approve Resolution R-103-23 (Exhibit A) amending the Fiscal Year 2023/2024 Capital Improvement Program budget allocating additional funding for the Reche Canyon Road Realignment to Hunts Lane Project.
.
BACKGROUND
The City of Colton received a federal grant in the amount of $359,960 for the Reche Canyon Road Realignment to Hunts Lane Project. Reche Canyon Road is one of the busiest arterial streets in the City of Colton. The road connects the City of Colton to the cities of Loma Linda and Moreno Valley, and unincorporated areas in the counties of Riverside and San Bernardino.
The average daily traffic for this arterial road is approximately 17,000 vehicles per day. As a result, the intersections of Hunts Lane and Reche Canyon at Washington Street are constantly congested during peak hour traffic in the morning and afternoon.
The scope of the Reche Canyon Road Realignment to Hunts Lane Project includes realignment and extension of Reche Canyon Road to Hunts Lane at the intersection of Washington Street (see attached conceptual plan - Exhibit B. The project will provide a new four-lane asphalted street, 6 Packet Pg. 661
Staff Report to the Mayor and City Council
Funding Allocation - Reche Canyon Road Realignment to Hunts Lane Project December 5, 2023
sidewalk, bikelane and a traffic signal at the intersection of the existing road (front of the apartment complex).
ISSUES/ANALYSIS
On March 31, 2023, the City received a letter from U.S. Department of Transportation - Federal Highway Administration allocating fund s for the Reche Canyon Road Extension to Hunts Lane Project in the amount of $4,166,000 (see attached Exhibit C). This is in addition to the original federal grant in the amount of $359,960. The source of the funding is Consolidated Appropriation Act of 2023 – Highway Infrastructure Program (HIP). The City submitted the funding application for this grant through the office of U.S. Congressman Pete Aguilar. Below is the breakdown of the funding:
Phase Federal Fund Local Match Total Funding
Preliminary Engineering $ 108,000 $ 27,000 $ 135,000 Right of Way $ 208,000 $ 52,000 $ 260,000
Construction $3,850,000 $962,500 $4,812,500
Total $4,166,000 $1,041,500 $5,207,500
The federal grant requires a 20% local match, and it will be funded thr ough the City’s Traffic Impact Fees and Measure I Arterial Fund s. The additional funding will be used to complete the preliminary engineering, right of way and construction phase for the project. The design and environmental document of the project is on -going, and below is the anticipated completion for each phase:
• Preliminary Engineering (Environmental and Design) – July 2024 • Right of Way - Estimated completion - July 2025
• Construction Phase - Estimated Start – December 2025
On October 10, 2023, the City received the updated Finance Letter from Caltrans (see Exhibit D) indicating that the additional funds for Preliminary Engineering have been authorized.
FISCAL IMPACTS
Upon approval of Resolution No. R -103-23, below is the breakdown of additional funding for the preparation of the environmental document, engineering design, right of way support and construction for the Reche Canyon Road Realignment to Hunts Lane Project:
Funding Source Account No. Additional Funding After
Resolution No. R-103-23
Federal – HIP Fund 225-1701-6150-3890 $4,166,000
6 Packet Pg. 662
Staff Report to the Mayor and City Council
Funding Allocation - Reche Canyon Road Realignment to Hunts Lane Project December 5, 2023
Traffic Impact Fund 450-1701-6900-3890 $ 454,094
Arterial Measure I Fund 450-1701-6971-3890 $ 587,406
Total $5,207,500
Arterial Measure I is reimbursable thr ough SBCTA. The cost sharing percentage between the two funding sources is based on the SBCTA nexus study for the Measure I 2010 -2040 Strategic Plan. The Regional Traffic Impact Fee (Development Fee) represents 43.6% of the cost breakdown, and the Arterial Measure I Funds represents 56.4%.
ENVIRONMENTAL IMPACTS
Preparation of documents for the California Environmental Quality Act (CEQA) and the National Environmental Quality Acts (NEPA) is part of the Preliminary Engineering Phase for this Project.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Funding Resolution R-103-23 (updated)_11-28-23
2. Exhibit B - Project Conceptual Plan
3. Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects
4. Exhibit D - Finance Letter
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RESOLUTION NO. R-103-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AMENDING THE FISCAL YEAR 202 3/2024 CAPITAL IMPROVEMENT
BUDGET FOR THE RECHE CANYON ROAD REALIGNMENT TO HUNTS
LANE PROJECT
WHEREAS, the City of Colton (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and,
WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and,
WHEREAS, the City of Colton received Federal Consolidated Appropriation Act of 2023 – Highway Infrastructure Program funding through Caltrans in the amount of $4,166,000 for the Preliminary Engineering, Right of Way and Construction phases of Reche Canyon Road Realignment to Hunts Lane Project; and,
WHEREAS, the federal funding requires 20% local match that will be provided thru Regional Traffic Impact Fee fund in the amount of $ 454,094 (43.6%) and Arterial Measure I in the amount of $587,406 (56.4%); and,
WHEREAS, a budget appropriation not listed in the Fiscal Year 2023/2024 budget is required and must be approved by resolution of the City Council.
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:
Section 1 The above recitals are true and correct.
Section 2 The City Council authorizes the following amendment for the Fiscal Year 2023/2024 budget:
• Increase revenues by $4,166,000 in account number 225-5886-002;
• Appropriate $4,166,000 in account number 225-1701-6150-3890-0000 for the Reche Canyon Road Realignment to Hunts Lane Project;
• Increase appropriation in account number 249-1000-1000-5993-0004-450 by $454,094 to fund the project:
• Increase revenue by $454,094 in account number 450-5993-249; • Appropriate $ 454,094 in ac count number 450-1701-6900-3890-0000 for the Reche Canyon Road Realignment to Hunts Lane Project;
• Increase appropriation in account number 218 -1000-1000-5993-0004-450 by $587,406 to fund the project;
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Attachment: Exhibit A - Funding Resolution R-103-23 (updated)_11-28-23 (4291 : Funding Allocation - Reche Canyon Road Realignment to
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• Increase revenue in 218-5711-000 by $587,406 to account for the amount to be reimbursed by SBCTA;
• Increase revenue by $587,406 in account number 450-5993-218; • Appropriate $587,406 in account number 450-1701-6971-3890-0000 for the Reche Canyon Road Realignment to Hunts Lane Project.
/
PASSED, APPROVED AND ADOPTED THIS 5th DAY OF DECEMBER 2023.
__________________________
FRANK J. NAVARRO
Mayor
ATTEST:
__________________________________
STEPHANIE VARGAS
City Clerk
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Attachment: Exhibit A - Funding Resolution R-103-23 (updated)_11-28-23 (4291 : Funding Allocation - Reche Canyon Road Realignment to 20+0021+0023+0024+0025+0026+0027+0028+0029+0030+0031+0032+0033+0034+0035+0036+0037+0038+0039+00 22+00 1030
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RECHE CANYON ROAD EXTENSION CL PROFILE
12' 12' 6' 6'
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LANE2.0%
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TYPE "8" C&G
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PROP. PAVEMENT
TYPE "8" C&G
12'
LANE
EX. W'LY
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PROP.
RETAINING WALL
TYPICAL SECTION
2:1
MAX
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City of Colton, Department of Public Works
Reche Canyon Extension To hunts Lane Project
Conceptual Design Alternative 2
PLANNING | ENGINEERING |
CONSTRUCTION MANAGEMENT
= CENTER LINE
= EXISTING CURB
= PROPOSED CURB AND GUTTER
= EXISTING CURB AND GUTTER
= RIGHT OF WAY
= PROPOSED PCC SIDEWALK
= PROPOSED AC PAVEMENT
= SIGNALIZED INTERSECTION
Legend
= PROPOSED RETAINING WALL
= PROPOSED STRIPING
= PROPOSED PAVEMENT MARKING
= PROPOSED SIGNAL EQUIPMENT
VERT. SCALE 1"-8'
HORIZ. SCALE 1"-40'
(XXX.XX) = EXISTING
XXX.XX = PROPOSED
0 40
SCALE 1"=40'
80 North
EX. C/G PROP.. C/G
PROP.. C/G
PROP. C/G
PROP. C/GEX. C/G
EX. C/G
JOIN EX. C/G
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PROPOSED SIGNAL
IMPROVEMENTS
EX. R/W
EX. R/W
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EX. R/W
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MEDIAN
PROP. CATCH BASIN
AND LOCAL DEPRESSION
RELOCATE POWER POLE
R= 35'
CONSTRUCT ISLAND
PASSAGEWAY
GAGE CHANNEL
PROP. C/G
PROPOSED SIGNAL
IMPROVEMENTS
EX. R/W
EX. RAISED
MEDIAN
EX. RAISED
MEDIAN
PROP. CATCH BASIN
AND LOCAL DEPRESSION
PROP. CATCH BASIN
AND LOCAL DEPRESSION
RECONSTRUCT MEDIAN NOSE
RECONSTRUCT MEDIAN NOSE
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R= 35'
EX. C/G
GRADING LIMIT
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GRADING LIMIT
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TRANSMISSION PIPELINE
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TRANSMISSION PIPELINE
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PROP. C/G
PROP. C/G
EX. R/W
RECHE CANYON RD. EXTENSION TO HUNTS LANE
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Attachment: Exhibit B - Project Conceptual Plan (4291 : Funding Allocation - Reche Canyon Road Realignment to Hunts Lane Project) Subject: ACTION: Allocation of Highway Infrastructure
Programs Projects designated in Division L of the
Consolidated Appropriations Act, 2023
[CFDA No. 20.205]
Fr
om: Peter J. Stephanos
Director, Office of Stewardship, Oversight,
and Management
To
: Brian R. Bezio
Chief Financial Officer
D
ivision Administrators
T
he Consolidated Appropriations Act, 2023 (Public Law 117-328) appropriates a total of $3,417,811,613 for Highway Infrastructure Programs (HIP) from the General Fund of the Treasury for fiscal year (FY) 2023. Of such amount, $1,862,811,613 is set aside for “Community Project Funding / Congressionally Directed Spending.” The project descriptions for the 562 projects can be found in the “Community Project Funding / Congressionally Directed Spending” table in the Joint Explanatory Statement incorporated by reference in Division L of the Consolidated Appropriations Act, 2023, and are also included in the attachment to this memo. With this memorandum, FHWA is allocating $1,851,971,613 for 557 projects to State departments of transportation (DOTs). The Office of Federal Lands Highway (FLH) will distribute funding for five tribal community projects totaling $10,840,000. These funds are in addition to any other funds, including contract authority, provided in FY 2023. This funding is not subject to any obligation limitation that applies to Federal-aid contract authority.
W
ith this memorandum, we are requesting the Budget Execution Team in the Office of Budget to allocate in the Fiscal Management Information System (FMIS) $1,851,971,613 for 557 projects to the States, as indicated in the attachment to this memorandum (FMIS program code Y926; DELPHI fund value 1530569B50.)
T
hese funds remain available for obligation through September 30, 2026. Any such amounts not obligated on or before September 30, 2026, shall expire. Once the period for obligation Memorandum
Date: March 21, 2023
In Reply
Refer to: HISM-40
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Attachment: Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects (4291 : Funding Allocation - Reche Canyon Road 2 has expired, these funds will only remain available for adjusting and liquidating obligations as authorized in accordance with title 31, United States Code (U.S.C.), section 1553.
Obligated earmark balances are available for expenses properly charged to the account and incurred until September 30, 2031. After that date, any unexpended balances shall be cancelled in accordance with 31 U.S.C. 1552 and shall no longer be available for obligation or expenditure.
Demo IDs have been assigned for each project to properly track these funds to ensure that they are only obligated and expended for the specific project for which they were designated.
Each project has been assigned a unique Demo ID that links the funding to the specific project description as listed in the Joint Explanatory Statement accompanying the Consolidated Appropriations Act, 2023. Since the project description defines the scope of work on which the funds may be legally expended, the funding for the project can only be utilized for the activities within the scope and physical limits of the project as defined by the project description. The Demo IDs under which these funds are being distributed are also included in the attachment to this memorandum.
Except as otherwise provided, these funds are to be administered as if apportioned under chapter 1 of title 23, U.S.C.
1 Therefore, these projects are to be administered as title 23 projects in accordance with the applicable statutory and regulatory provisions contained in title 23, U.S.C. and Code of Federal Regulations (CFR), as well as other applicable Federal requirements, such as the National Environmental Policy Act (42 U.S.C. 4321, et seq.) and the Disadvantaged Business Enterprise Program. The State, through its DOT in accordance with 23 U.S.C. 302, is the direct recipient of funds allocated by this memorandum and is responsible for administration of these funds. If the State DOT acts as a pass-through entity of Federal assistance, the State DOT maintains the passthrough responsibilities specified in 2 CFR 200.332 and 23 U.S.C. 106(g)(4).
The maximum Federal share for these State projects is governed by 23 U.S.C. 120, as amended. It is generally 80 percent (See 23 U.S.C. 120(b)). The maximum Federal share for projects on the Interstate System is 90 percent unless the project adds lanes that are not high- occupancy-vehicle or auxiliary lanes (See 23 U.S.C. 120(a)). For projects that add single occupancy vehicle capacity, that portion of the project will revert to the 80 percent level. An upward sliding scale adjustment is available to States having public lands ( Sliding Scale
Rates In Public Land States). States may use a lower Federal share on Federal-ai d projects as provided in 23 U.S.C. 120(h). These funds may not be used as the non-Federal match for other Federal programs unless there is specific statutory authority (2 CFR 200.306(b)(5)).
The Consolidated Appropriations Act, 2023, does not provide authority for use of these funds as a non-Federal match for other Federal programs, including Federal-aid programs under title 23, U.S.C.
Generally, Project Agreements should not be modified to replace one Federal fund category with another unless specifically authorized by statute (23 CFR 630.110(a)). For additional information on earmarked funds, see
Q&As on Obligation of Earmarked Funds for Federal-
Aid Projects.
1 Tribal projects funded from these amounts are to be administered as if allocated under chapter 2 of title 23, U.S.C.
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Attachment: Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects (4291 : Funding Allocation - Reche Canyon Road 3 Earmarked funds shall not participate in costs incurred prior to the date of project agreement (23 CFR 630.106(b)).
By copy of this memorandum, we request that the Budget Execution Team (HCFB-12) in the Office of Budget:
1) enter the Demo IDs identified in the attached table, and 2) process these allocations.
If there are any questions, please contact Tony DeSimone at 317-226-5307 or by email at [email protected]
.
Attachment
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Attachment: Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects (4291 : Funding Allocation - Reche Canyon Road Project State Total Project State Total Project State Total CA CA916 Yerba Buena Island West Side Bridges Seismic Retrofit Project 2,200,000 2,200,000 2,200,000 2,200,000 CA CA917 Reche Canyon Road Realignment to Hunts Lane 4,166,000 4,166,000 4,166,000 4,166,000 CA CA918 Little 3rd Street Project 2,560,000 2,560,000 2,560,000 2,560,000 CA CA919 3rd Street Corridor Project 3,000,000 3,000,000 3,000,000 3,000,000 CA CA920 Riley Street Safety Improvements 4,000,000 4,000,000 4,000,000 4,000,000 CA CA921
White Rock Road — 0.5 Mile East of Rancho Cordova Parkway to Rio Del Oro Parkway 4,000,000 4,000,000 4,000,000 4,000,000 CA CA922 Capital SouthEast Connector—D3a Class I Multi-Use Path 4,000,000 4,000,000 4,000,000 4,000,000 CA CA923 Old Town Streetscape Project Phase 2 2,000,000 2,000,000 2,000,000 2,000,000 CA CA924
Laguna Creek Inter-Regional Trail Crossing at State Route 99 (SR–99) 2,000,000 2,000,000 2,000,000 2,000,000
CA CA925
Bridge Replacement at Las Posas Road (U.S. 101) and Ventura Boulevard 4,000,000 4,000,000 4,000,000 4,000,000
CA CA926 Limonite Gap Pedestrian Bridge 1,600,000 1,600,000 1,600,000 1,600,000 CA CA927 Ontario Avenue/I–15 Multimodal Corridor Enhancements 2,000,000 2,000,000 2,000,000 2,000,000 CA CA928 I–15 Express Lanes Southern Extension 3,000,000 3,000,000 3,000,000 3,000,000 CA CA929 Scott Road/Bundy Canyon Road Improvements 4,000,000 4,000,000 4,000,000 4,000,000 CA CA930 I–215 and Keller Road Interchange Project 2,600,000 2,600,000 2,600,000 2,600,000 CA CA931 Magnolia Avenue Bridge Widening Project 2,000,000 2,000,000 2,000,000 2,000,000 CA CA932 Auto Center Drive Bridge Improvements 2,000,000 2,000,000 2,000,000 2,000,000 CA CA933 Prado Road Bridge Replacement project 2,065,000 2,065,000 2,065,000 2,065,000 CA CA934 Arroyo Grande Swinging Bridge Rehabilitation 500,000 500,000 500,000 500,000 CA CA935 U.S. 101 High Occupancy Vehicle Project Segment 4D North 7,000,000 7,000,000 7,000,000 7,000,000 CA CA936 City of Los Angeles Cool Pavement and Shade Structures 2,500,000 2,500,000 2,500,000 2,500,000 CA CA937 Colorado Street/Boulevard Corridor Complete Street in Arcadia CA 3,000,000 3,000,000 3,000,000 3,000,000 CA CA938 Glendora People Movement Project in Glendora CA 5,000,000 5,000,000 5,000,000 5,000,000 CA CA939 Madera County State Route 41 Expressway Final Design Project 1,950,000 1,950,000 1,950,000 1,950,000 CA CA940 Calwa Complete Streets Project 4,000,000 4,000,000 4,000,000 4,000,000 CA CA941 Citywide Traffic System Upgrade Phase 2 Project 631,200 631,200 631,200 631,200 CA CA942 Ygnacio Valley Road Fiber Infrastructure 2,520,000 2,520,000 2,520,000 2,520,000 CA CA943 Lamorinda Smart Signal System Project 4,185,000 4,185,000 4,185,000 4,185,000 CA CA944 School Street Safe Routes to School Project 3,100,000 3,100,000 3,100,000 3,100,000 CA CA945 Village to Hakone Gardens Walkway Project 1,520,000 1,520,000 1,520,000 1,520,000 CA CA946 Middle Avenue Pedestrian/Bicycle Rail Crossing 4,000,000 4,000,000 4,000,000 4,000,000 CA CA947 Boulder Creek Complete Streets Improvements project 1,500,000 1,500,000 1,500,000 1,500,000 CA CA948 Bernardo Avenue Undercrossing 2,500,000 2,500,000 2,500,000 2,500,000 CA CA949 Resurfacing Sharp Park Priority Development Area 800,000 800,000 800,000 800,000 CA CA950 Spooky Knoll Trail 400,000 400,000 400,000 400,000 CA CA951
Highway 1/Frenchman’s Creek Intersection and Bike/Pedestrian Improvements 2,000,000 2,000,000 2,000,000 2,000,000
CA CA952 Stevenson Bridge Rehabilitation Project 3,387,619 3,387,619 3,387,619 3,387,619 CA CA953
Jepson Parkway Phase 2B (Access to Travis AFB and Canon Road Safety Improvements) 4,000,000 4,000,000 4,000,000 4,000,000 CA CA954
SR128/I–505 Overcrossing (Br. 22–0110)/Russell Blvd Bicycle and Pedestrian Improvements 2,000,000 2,000,000 2,000,000 2,000,000 CA CA955
I–505 Vaca Valley Parkway Corridor Multi-Modal Improvement Project 4,000,000 4,000,000 4,000,000 4,000,000
Consolidated Appropriations Act, 2023
(Public Law 117-328) Division L, Title I, Highway Infrastructure Programs Allocation of Y926 Funds
This Memorandum
Obligation Authority
This Memorandum
DELPHI Code
1530569B50.2023.050Y926500
State Demo ID Project Description in Explanatory Statement Accompanying Pub. L. No. 117-328
Designated Amounts
in Explanatory
Statement
Accompanying
Pub. L. No. 117-328
Amount available under P.L. 117-
328
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Attachment: Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects (4291 : Funding Allocation - Reche Canyon Road Realignment to Hunts Lane Project) Project State Total Project State Total Project State Total Consolidated Appropriations Act, 2023
(Public Law 117-328) Division L, Title I, Highway Infrastructure Programs Allocation of Y926 Funds
This Memorandum
Obligation Authority
This Memorandum
DELPHI Code
1530569B50.2023.050Y926500
State Demo ID Project Description in Explanatory Statement Accompanying Pub. L. No. 117-328
Designated Amounts
in Explanatory
Statement
Accompanying
Pub. L. No. 117-328
Amount available under P.L. 117-
328
CA CA956
Avenue M Corridor and US Air Force Plant 42 Access Improvement Project 1,500,000 1,500,000 1,500,000 1,500,000
CA CA957 Sequoia Avenue Grade Crossing Safety Improvements 4,000,000 4,000,000 4,000,000 4,000,000 CA CA958 Safe Routes to School Safety Project 1,313,000 1,313,000 1,313,000 1,313,000 CA CA959
Avenue M and Sierra Highway Grade Separation Environmental Review and Planning Project 2,000,000 2,000,000 2,000,000 2,000,000 CA CA960 SR 132 West Project Phase 2 7,000,000 7,000,000 7,000,000 7,000,000 CA CA961 State Route 99/120 Connector Project Phase 1B 5,000,000 5,000,000 5,000,000 5,000,000 CA CA962 SR–52 Congestion Improvement Project 2,500,000 2,500,000 2,500,000 2,500,000 CA CA963 South Escondido Access Improvement Project 1,400,000 1,400,000 1,400,000 1,400,000 CA CA964 City of Sunnyvale Stevens Creek Trail Extension Project 3,000,000 3,000,000 3,000,000 3,000,000 CA CA965
Thornton Avenue Alternate Route Corridor Pavement Rehabilitation 2,000,000 2,000,000 2,000,000 2,000,000
CA CA966 Anna Drive Neighborhood Flood Protection Project 3,000,000 3,000,000 3,000,000 3,000,000 CA CA967 The OC Loop — Segments A and B 3,000,000 3,000,000 3,000,000 3,000,000 CA CA968 SR–91 Improvements 5,000,000 5,000,000 5,000,000 5,000,000 CA CA969 Fix 5 Cascade Gateway Project 3,000,000 3,000,000 3,000,000 3,000,000 CA CA970 Roe Road Extension Project 1,800,000 1,800,000 1,800,000 1,800,000 CA CA971 Cohasset Road Widening and Fire Safety Project 1,400,000 1,400,000 1,400,000 1,400,000 CA CA972
Vision Zero—Bancroft Avenue and Williams Street Bicycle Corridor 4,000,000 4,000,000 4,000,000 4,000,000
CA CA973 SR–74 Improvements, Orange County, California 4,000,000 4,000,000 4,000,000 4,000,000 CA CA974
Lomas Santa Fe Drive Roadway and Corridor Improvements—Solana Beach, California 7,000,000 7,000,000 7,000,000 7,000,000 CA CA975 Wallis Annenberg Wildlife Crossing 2,500,000 2,500,000 2,500,000 2,500,000 CA CA976 Manhattan Beach Safe Cycling Project 1,000,000 1,000,000 1,000,000 1,000,000 CA CA977 Pacific Palisades Pedestrian Trail 1,150,000 1,150,000 1,150,000 1,150,000 CA CA978 Safe Routes to School Initiative, Christopher High School 1,500,000 1,500,000 1,500,000 1,500,000 CA CA979 Anaheim Street Corridor Project 7,000,000 7,000,000 7,000,000 7,000,000 CA CA980
Pebbly Beach Road Revetment Repairs and Structural Improvements 2,000,000 2,000,000 2,000,000 2,000,000
CA CA981 I Street Bridge Deck Conversion for Active Transportation 4,933,861 4,933,861 4,933,861 4,933,861 CA CA982 City of Sacramento ZEV Fleet Infrastructure Program 4,300,000 4,300,000 4,300,000 4,300,000 CA CA983 Grant Line Road Realignment 2,500,000 2,500,000 2,500,000 2,500,000 CA CA984 Covina Metrolink Access and Connectivity Project 4,000,000 4,000,000 4,000,000 4,000,000 CA CA985
Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project 7,000,000 7,000,000 7,000,000 7,000,000 CA CA986 Donald & Bernice Watson Greenbelt Trail Improvement Project 1,600,000 1,600,000 1,600,000 1,600,000 CA CA987 Parkway-Denholm Traffic Calming and Street Improvement Project 4,000,000 4,000,000 4,000,000 4,000,000 CA CA988
Arrow Highway Street Improvement Project from West City Limit to East City Limit 2,400,000 2,400,000 2,400,000 2,400,000 CA CA989
First Avenue Bridges Replacement over Mojave River and Overflows 2,000,000 2,000,000 2,000,000 2,000,000
CA CA990 Cedar Street Improvements 2,000,000 2,000,000 2,000,000 2,000,000 CA CA991 Wildwood Canyon Interchange 2,000,000 2,000,000 2,000,000 2,000,000 CA CA992
US 101 Auxiliary Lane — South of Salinas, Monterey County, California 1,000,000 1,000,000 1,000,000 1,000,000
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Attachment: Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects (4291 : Funding Allocation - Reche Canyon Road Realignment to Hunts Lane Project) Project State Total Project State Total Project State Total Consolidated Appropriations Act, 2023
(Public Law 117-328) Division L, Title I, Highway Infrastructure Programs Allocation of Y926 Funds
This Memorandum
Obligation Authority
This Memorandum
DELPHI Code
1530569B50.2023.050Y926500
State Demo ID Project Description in Explanatory Statement Accompanying Pub. L. No. 117-328
Designated Amounts
in Explanatory
Statement
Accompanying
Pub. L. No. 117-328
Amount available under P.L. 117-
328
CA CA993 Bayview Community-Based Transportation Implementation 2,500,000 2,500,000 2,500,000 2,500,000 CA CA994 Downtown Mobility Phase 3A 3,144,000 3,144,000 3,144,000 3,144,000 CA CA995 Interstate 10 and Monroe Street Interchange 1,500,000 1,500,000 1,500,000 1,500,000 CA CA996 Dillon Road Corridor 2,700,000 2,700,000 2,700,000 2,700,000 CA CA997 Desert Hot Springs Bridges Over Water Project 2,500,000 2,500,000 2,500,000 2,500,000 CA CA998 South Whittier Communities Bikeways Access Project 2,500,000 2,500,000 2,500,000 2,500,000 CA CA999 Third Street Grade Separation Project 3,000,000 3,000,000 3,000,000 3,000,000 CA CAA01
Mission Boulevard Pavement Rehabilitation — Phase 3, Ben Nevis to Bellegrave 2,300,000 2,300,000 2,300,000 2,300,000
CA CAA02 Napa Valley Vine Trail: Yountville to St. Helena Gap Closure 4,000,000 4,000,000 4,000,000 4,000,000 CA CAA03
State Route 121/12 & 8th Street East Intersection Improvements, Sonoma 1,500,000 1,500,000 1,500,000 1,500,000
CA CAA04 Unincorporated Fontana Safe Routes to School 1,500,000 1,500,000 1,500,000 1,500,000 CA CAA05
Mt. Vernon Avenue and Potomac Avenue Pedestrian Improvements 4,000,000 4,000,000 4,000,000 4,000,000
CA CAA06 Bayshore Bikeway: Barrio Logan 3,500,000 3,500,000 3,500,000 3,500,000 CA CAA07 Brandt Road Bridge Replacement Project 4,000,000 4,000,000 4,000,000 4,000,000 CA CAA08 Lawndale Citywide Traffic Signs Replacement Project 1,000,000 1,000,000 1,000,000 1,000,000 CA CAA09 Hawthorne Crenshaw Blvd. Mobility Improvement Project 4,000,000 4,000,000 4,000,000 4,000,000 California 270,125,680 270,125,680 270,125,680
*Note 1: A separate allocation will be provided through Federal Lands Highway
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Attachment: Exhibit C - Allocation Notice for Highway Infrastructure Programs Projects (4291 : Funding Allocation - Reche Canyon Road Realignment to Hunts Lane Project)
FINANCE LETTER
10/10/2023
08-SBD-0-COL
FERPL16-5065(028)
0818000206
DEPARTMENT OF TRANSPORTATION
To: City of Colton
Date:
D_CO_RT:
Project No:
Adv. Project Id:
06/30/2024Project End Date:
EA No:
Est Tot Proj Costs:
PRO RATA OR
LUMP SUM
FEDERALFINANCE ITEMS OTHER FUNDS
$359,960.00 $89,990.00$0.00$0.00$359,960.00100.00%Agency Preliminary Engineering Pro Rata $449,950.00 $135,000.00 $0.00$27,000.00$108,000.00$0.0080.00%Agency Preliminary Engineering Lump Sum $135,000.00 $584,950.00 $494,960.00 $359,960.00 $108,000.00 $27,000.00 $89,990.00Totals:
FEDERAL PART.
COST
FED. REIMB %TOTAL COST OF
WORK
FEDERAL
FUNDS
LOCAL FUNDS
RPS9 Y926
Participation Ratio: 84.62% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
Signature:
HQ Sr. Area EngineerTitle:
* SEQ 3: Additional $108,000 of Y926 for PE from CPFCDS Program. Maximum Reimbursement Rate of 88.53% (279) 599-3120
Raimund YambaoPrinted Name:
Telephone No:
For questions regarding finance letter, contact:
Remarks:
_________________________________
ADV. PROJECT ID APPROP.
UNIT STATE PROG. FED/ STATE ENCUMBRANCE
AMOUNT
APPROP
YEAR
EXPENDITURE
AMOUNT
ENCUMBRANCE
BALANCE
REVERSION
DATE*
APPROVED
AMOUNT
EXPIRATION
DATE
Cooperative Work AgreementACCOUNTING INFORMATION FERPL16-5065(028) 0818000206 23102F 2030010680 F $108,000.00 2223 $0.00 $108,000.00 06/30/2028 0818000206 19102F 2030010680 F $359,960.00 1819 $227,404.32 $132,555.68 06/30/2024 *Please submit invoices to the appropriate Districts by April 1st to avoid funds lapsing on the June 30th reversion date listed above and to allow sufficient time for Accounting and SCO year-end closing procedures.
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Attachment: Exhibit D - Finance Letter (4291 : Funding Allocation - Reche Canyon Road Realignment to
ITEM NO. 7
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION ADOPTING THE CA
DEPARTMENT OF PARKS AND RECREATION APPLICATION FOR
THE OUTDOOR EQUITY GRANTS PROGRAM FOR THE
RECREATION DIVISION, RESOLUTION NO. R-106-23.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1) Approve and Adopt Resolution R -106-23, the CA Department of Parks and Recreation Application for the Outdoor Equity Grants Program for the Recreation Division; and
2) Authorize the City Manager to execute all necessary contracts.
BACKGROUND
The California State Parks offers a n ‘Outdoor Equity Grant’ to establish hubs for local activities and trips to natural areas for underserved communities emphasizing multi -generational programs that bring families together, activate local parks and take residents with transportation challenges to natural areas outside of their communities.
The Community Services Department’s Recreation Division is applying to fund ‘The Great Escape Adventures’ program with a request for $166,213.66. This program is designed to provide outdoor experiences in state parks and improve the health and wellness of Colton teens and Colton seniors. This multi-generational approach to connecting our community to parks and high-quality outdoor recreation experiences will provide education and wellness that many of our community cannot access. The program will span two years with a quarterly focus on field trips to State Parks, local education field trips, healthy cooking demonstrations and education workshops. Funding covers all staffing, supplies, equipment, and transportation costs. 7 Packet Pg. 674
Staff Report to the Mayor and City Council
Grant Application - CA Department of Parks & Recreation December 5, 2023
ISSUES/ANALYSIS
The Outdoor Equity Grant Funds are administered by the California State Department of Parks and Recreation, Office of Grants and Local Services (OGALS). The Department is required to enter into grant agreements with OGALS for this project by December 14, 2023.
The grants require that the City of Colton adopt a resolution approving the application for Local Assistance Specified Grant funds. The resolution serves to confirm that the grantee agrees with the terms of the grant agreements; has funding to complete, operate, and maintain the project associated with the grant agreements; and designates a position or positions to act on behalf of the City on all grant -related matters. Upon adoption of the resolution, the Department staff will prepare and submit the project application packet for the Outdoor Equity project to OGALS. If awarded, the project must be completed by the Spring of 2027.
Staff recommends the City Council make the required findings and approve the Authorizing Resolution and authorize the City Manager to sign the applicable documents on behalf of the City to execute these grant projects.
FISCAL IMPACTS
There is no fiscal impact for adopting the authorizing resolution itself. However, if awarded, the City will be required to have or make available sufficient funds to advance the cost of the entire project, with reimbursement up to 100% of the expenditures. If awarded, t he grant funding is reimbursable to the City for allowable expenditures in accordance with the grant documentation and guidelines.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. CA Outdoor Equ Grant Resoultion
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RESOLUTION NO. R-106-23
A RESOLUTION OF THE CITY COUNCIL ALLOWING THE SUBMISSION OF
THE CA DEPARTMENT OF PARKS AND RECREATION OUTDOOR EQUITY
GRANTS PROGRAM GRANT FUNDS APPLICATION FOR THE RECREATION DIVISION OF THE COMMUNITY SERVICES DEPARTMENT.
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Outdoor Equity Grants Program, setting up necessary procedures governing the application; and,
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of the application before submission of said application to the State; and,
WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope program;
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:
Section 1: Certifies that said Applicant has or will have available, prior to commencement of any work on the program(s) included in this application, the sufficient funds to complete the program(s); and
Section 2: Certifies that if the grant is awarded, the Applicant has or will have sufficient funds to operate the program(s) as described in the Grant Selection Criteria response, and
Section 3: Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and
Section 4: Delegates the authority to the City Manager to conduct all negotiations, sign a nd submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and
Section 5: Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
PASSED, APPROVED AND ADOPTED THIS 5th DAY OF DECEMBER 2023.
________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:
STEPHANIE VARGAS
Deputy City Clerk
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Attachment: CA Outdoor Equ Grant Resoultion (4300 : Grant Application - CA Department of Parks & Recreation)
ITEM NO. 8
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: TOM CODY, HUMAN RESOURCES DIRECTOR
SUBJECT: APPROVE RESOLUTION INCREASING PART-TIME SICK LEAVE HOURS, FOR COMPLIANCE WITH SB 616, RESOLUTION NO. R-
100-23.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve Resolution R-100-23 adopting a revised Paid Sick Leave Administrative Policy
4.05.432 for Part-Time Employees to comply with Senate Bill (SB) 616.
BACKGROUND
The State of California recently passed Senate Bill 616, Paid Sick Days for All Working Californians. The Healthy Workplaces, Healthy Families Act of 2014 requires employers provide three paid sick days to employees who work 30 or more days within a year from commencement of employment. Senate Bill 616 increases the minimum amount of paid sick leave time eligible employees must accrue each year from three days (24 hours) to five days (40 hours) per year.
ISSUES/ANALYSIS
The Healthy Workplaces, Healthy Families Act of 2014 required employers to provide three paid sick days (24 hours) to employees who work 30 or more days within a year from commencement of employment. This has been the City ’s current practice since 2015. SB 616 requires an employer to provide an increase to five days (40 hours) of sick leave to employees.
8 Packet Pg. 677
Staff Report to the Mayor and City Council
Policy Amendment - Sick Leave Policy per SB 616
December 5, 2023
City part-time employees are not covered by any memorandum of understanding (MOU), benefit resolution or benefit policy. Subsequently, prior to 2014, part -time employees were not compensated for absences due to personal illness or to care for family members who may be ill.
The attached resolution and policy revision provides the guidance and implementation procedure for the City to comply with the mandates of SB 616. Given that the City provides these sick leave hours to employees in lump sum at the beginning of each fiscal year (which the law permits as a 12 -month period), the City is required to provide sixteen (16) additional sick leave hours to cover the second half of this fiscal period (running 1/1/24 to 6/30/24) to comply with SB 616. These hours do not accrue and carry over from one fiscal year to another. At the beginning of each fiscal year, any remaining accruals are deleted, and a new accrual bank of 40 hours will be credited.
FISCAL IMPACTS
The FY2023 -24 fiscal impact of compliance with SB 616 is estimated to be approximately $35,000, which considers the required mid -year implementation and the City ’s current part-time staffing and hourly rates. Departments will evaluate the impacts SB 616 has on their budget during the mid-year budget review.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Final R.100.23 paid sick time leave TC
2. Final 2023 Revised Part-Time Employee Sick Leave Admin Policy 4.05.432 11-20-23 TC
3. SB 616 Bill language
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RESOLUTION NO. R-100-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
ADOPTING A REVISED PAID SICK LEAVE POLICY FOR PART-TIME
EMPLOYEES
WHEREAS, on October 04, 2023 the Governor of the State of California signed Senate Bill No. 616 (SB 616), an amendment to the Healthy Workplaces, Healthy Families Act of 2014 which sets a statewide minimum standard for Paid Sick Leave for par-time employees effective, and:
WHEREAS, the paid sick leave provisions are to take effect January 1, 2024, and; WHEREAS, the City of Colton wishes to establish a paid sick leave policy pursuant to SB 616 for part-time employees, and;
WHEREAS, part-time employees of the City are not covered by an existing memorandum of understanding, benefits, resolution or benefits policy, and; WHEREAS, SB 616 allows the City to establish the accrual method and minimum usage increment for paid sick leave;
NOW, THEREFORE , be it resolved that the City Council of the City of Colton does hereby authorize the revision of Administrative Policy 4.05.432 , a paid sick leave policy for its part-time employees, which reflects the directive of SB 616.
PASSED, APPROVED AND ADOPTED this 5th day of December 2024. _______________________________
FRANK J. NAVARRO, Mayor
ATTEST:
______________________________________
STEPHANIE VARGAS, Deputy City Clerk
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Attachment: Final R.100.23 paid sick time leave TC (4286 : Policy Amendment - Sick Leave Policy per SB 616) City of Colton
Administrative Policy
Number: 4.05.432
Date: July 1, 2015
Last Revised: December 5, 2023
Page: 1 of 2
SUBJECT: PART-TIME EMPLOYEE SICK LEAVE
Authority: City Manager
_______________________
City Manager
43039677.1
PURPOSE:
To establish a uniform policy and procedure for administering sick leave for part-time employees.
This policy applies to all part-time employees of the City.
GENERAL BACKGROUND:
This policy implements the amendment of the State of California Healthy Workplaces, Health Families Act of 2014 pursuant to Senate Bill 616 (SB 616). Beginning January 1, 2024, employers are required to provide the revised paid sick leave guidelines for the part-time employees covered by SB 616.
DEFINITION:
To be eligible for paid sick leave the part-time employee must meet the following requirements:
Eligibility: A part-time employee qualifies for paid sick leave by working for the City for at least 30 days.
Available Hours: Each part-time employee will be credited a total of Forty (40) hours of paid sick leave at the beginning of each fiscal year, i.e. July 1 . These hours do not carry-over at the end of each fiscal year (June 30), and are replenished at the beginning of each fiscal year. New hires will receive Forty (40) hours of paid sick leave on their date of hire, and may begin using paid sick leave beginning on the 90th day of employment.
Restoration of Hours: Hours may be restored to an employee who leaves employment with the city and returns during the same fiscal year.
Usage : Employees may take paid leave for: (i) themselves or a family member for preventive care or care of an existing health condition ; or (ii) for specified purposes if they are a victim of domestic violence, sexual assault or stalking.
As to the second basis for using paid sick leave, employees should consult Human Resources to obtain more information about protected purposes.
Family members include the employee's parent (adoptive, biological, foster, stepparent, or legal guardian)) , child (adopted, biological, stepchild, legal ward, or child to whom employee stands in loco parentis), spouse, registered domestic partner, grandparent, grandchild, and sibling. Preventive care would include but are not limited to annual physicals or flu shots. Leave should be taken in a minimum of one (1) hour increments.
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Attachment: Final 2023 Revised Part-Time Employee Sick Leave Admin Policy 4.05.432 11-20-23 TC (4286 : Policy Amendment - Sick Leave City of Colton
Administrative Policy
Number: 4.05.432
Date: July 1, 2015
Last Revised: December 5, 2023
Page: 2 of 2
SUBJECT: PART-TIME EMPLOYEE SICK LEAVE
Authority: City Manager
_______________________
City Manager
43039677.1
Payment: Sick leave will be calculated based on the regular rate of pay for the work week in which the employee uses sick leave.
POLICY:
The City agrees to provide each part-time employee who meets the conditions outlined above with 40 hours of paid sick leave each fiscal year. This leave may be taken for the employee's benefit or by the employee to attend to a family member as described in the above "usage" definition. This sick leave has no cash value and is not payable to an employee upon separation from City employment.
PROCEDURES
1. To use available paid sick leave, an employee shall submit an oral or written request to his/her supervisor for a specific number of hours to cover the planned absence. If the need for paid sick leave is foreseeable, the employee shall provide reasonable advance notice to his/her supervisor. If the need for paid sick leave is unforeseeable, the employee shall provide notice of the need for the leave as soon as practicable.
2. The supervisor reviews the employee' s request to determine if the employee is entitled to use available paid sick leave.
3. If the employee is determined to be entitled to use paid sick leave, the employee’s timecard is coded for "sick leave" for the hours of absence on the specific work day associated with the sick leave request.
4. Upon sick leave being used, t he actual number of hours of sick leave taken , or one hour of sick leave if the employee’s absence was less than one hour, will be deducted from the employee's current fiscal year balance.
5. Employees falsifying the need for paid sick leave are subject to disciplinary action up to and including termination of employment.
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Attachment: Final 2023 Revised Part-Time Employee Sick Leave Admin Policy 4.05.432 11-20-23 TC (4286 : Policy Amendment - Sick Leave
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Attachment: SB 616 Bill language (4286 : Policy Amendment - Sick Leave Policy per SB 616)
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Attachment: SB 616 Bill language (4286 : Policy Amendment - Sick Leave Policy per SB 616)
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Attachment: SB 616 Bill language (4286 : Policy Amendment - Sick Leave Policy per SB 616)
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Attachment: SB 616 Bill language (4286 : Policy Amendment - Sick Leave Policy per SB 616)
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Attachment: SB 616 Bill language (4286 : Policy Amendment - Sick Leave Policy per SB 616)
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Attachment: SB 616 Bill language (4286 : Policy Amendment - Sick Leave Policy per SB 616)
ITEM NO. 9
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, DIRECTOR OF UTILITIES
SUBJECT: APPROVE PROFESSIONAL SERVICE AGREEMENTS FOR
ENERGY EFFICIENCY PROGRAMS THROUGH THE SOUTHERN
CALIFORNIA PUBLIC POWER AUTHORITY (SCPPA).
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve the energy efficiency program professional service agreements through Southern California Public Pow er Authority (SCPPA) and authorize the City Manager or his designee to execute all agreements for the following:
This will authorize continued program participation in Professional Services Agreements between Southern California Public Power Authority (SCPPA) and:
• Synergy Companies;
• EnergyX online residential energy assessment;
• Energy Saving Trees online tree program from The Arbor Day Foundation; • Energy Federation Incorporated (EFI);
• Tinker LLC;
• Clean Power Research;
• Questline Inc.;
• Automated Energy;
• AESC;
• Greenlots LLC (ShellRecharge);
• ZappyRide and;
• K2 Design and Fabrication Inc.
• Ferguson Group, LLC
9 Packet Pg. 688
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
December 5, 2023
• National Energy Foundation (NEF)
BACKGROUND
SCPPA is a Joint Powers Authority, formed in 1980 under the Joint Exercise of Powers Act of the California Legislature. The City of Colton is one of eleven municipal utilities and one irrigation district that make up the members of SCPPA. Over the years, SCPPA’s role has evolved from generation and transmission acquisition, to include legislative advocacy and cooperative efforts to reduce member costs and improve efficiency.
As a SCPPA member, the City of Colton has the benefit of participating in Professional Services Agreements that SCPPA executes at the request of, and on the behalf of, its members. The Electric Department participates in SCPPA’s Public Benefit Committee where activities include the preparation of a State required annual report, which details the use of Public Benefit Funds, and the exchange of information regarding energy efficiency (EE), renewable energy, research, and development programs and low-income services.
ISSUES/ANALYSIS
California Assembly Bill 723 requires municipal electric utilities to collect revenues for the following Public Benefit Programs:
(1) Cost-effective demand -side management services to promote energy efficiency and energy conservation.
(2) New investments in renewable energy resources and technologies consistent with existing statutes and regulations which promote those resources and technologies. (3) Research, development and demonstration programs for the public interest to advance science or technology which is not adequately provided by competitive and regulated markets.
(4) Services provided for low -income electricity customers, including but not limited to, targeted energy efficiency services and rate discounts.
CED EE programs demonstrated positive energy savings in FY 202 3. For FY2024 the Energy Efficiency Division would like to renew the SCPPA agreements with the following companies and pilot National Energy Foundation (NEF):
Synergy Companies currently administers energy savings programs for hospitality, small business audits with direct installations, residential audits with direct installation, and municipal department EE updates.
EnergyX provides the MyEnergyXpert online software for home energy audits for residents.
Residents can have a home energy assessment in 10 minutes or less to learn how to reduce their energy consumption and lower their electric bills.
9 Packet Pg. 689
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
December 5, 2023
Energy Saving Tree Program by the Arbor Day Foundation provides 200 trees for residents to reserve online with an online GIS mapping tool for the greatest cost savings for shading their property. Residents at the City’s annual Earth Day Event pick up their reserved trees.
EFI develops software services for an online customer EE catalog. EFI developed a customized online web browser -based storefront that allows qualified customers to order energy efficiency products directly from the CED website. The online catalog provides LED light bulbs, smart thermostats, energy -saving power strips, and other energy -saving supplies at half the cost for residential CED customers along with free shipping. Each resident receives a $50 credit per fiscal year to buy down his or her purchases.
Tinker LLC provides technology driven K -12 education programs designed to develop responsible energy and water consumers merged with water and energy conservation kits giving students the opportunity to apply classroom lessons at home and experience conservation first hand while delivering immediate energy and water savings . Currently, seven schools participate in the program, with 626 students completing the course work. The schools participating are William McKinley Elementary, William G. Jehue Middle School, Cooley Ranch Elementary, Lincoln Elementary, Woodrow Wilson Elementary, Paul J. Rogers Elementary School and Colton High School . Colton also has adult education offered by Tinker LLC on the City’s website https://www.ci.colton.ca.us/997/Education-and-Outreach.
Clean Power Research provides PowerClerk, a solar application management software that assists the utility in streamlining interconnection for residential customers online. With PowerClerk, interconnection applicants are guided through the process, and relevant documentation and agreements are automatically selected, making the experience much more efficient when deciding to install solar.
Questline is a monthly eNewsletter professionally designed and branded for Colton Electric Utility residential and commercial customers. The eNewsletter provides direct communication on the efficiency programs that the Electric Utility provide in addition to new technology and advancements in energy efficiency articles.
Automated Energy is a load profiler software for CED industrial customers. This tool provides energy analytics to track and manage consumption and costs by meter, sub -meter, or by facility.
The data allows the user to produce detailed reports on usage, peaks and rate comparisons along with text or email alerts as needed for peak demand.
AESC is an engineering consulting firm that provides an evaluation of project energy savings and cost estimates, conducts customer equipment inspections, energy audits, develops and implements measurement and verification (EM&V) on behalf of the CED. 9 Packet Pg. 690
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
December 5, 2023
Greenlots LLC (ShellRecharge) provides, hardware, cloud based software, monitoring, WIFI communications and maintenance of electric vehicle charging stations in the City of Colton.
Zappyride is a web based electric vehicle customer awareness platform promoting the ColtonRecharge program ( https://ev.coltononline.com/). It offers a catalog of new electric vehicles, acquisition cost, specifications, video reviews, environmental impact, EV Incentive finder, local charging maps , and catalog of UL/ETL -certified home chargers, Industry news and events. The platform also provides all the latest rebates and incentives available for Colton customers.
K2 Design and Fabrication Inc. provides services for the design, build, storage and management of custom and modular exhibits. Colton Electric Utility is seeking to update their display at City Hall.
Ferguson Group LLC provides professional grant writing services specific to utilities.
National Energy Foundation (NEF) pilot would provide electric vehicle education for Colton high school students.
FISCAL IMPACTS
Funds for program expenditures are budgeted in the adopted Fiscal Year 202 3-24 Budget in the following accounts:
• 526-8000-8038-2041-0930-020
• 526-8000-8035-2350-0923-000
• 526-8000-8035-2041-0930-010
• 526-8000-8035-2041-0930-040
• 526-8000-8035-2041-0930-020
• 526-8000-8035-2350-0923-000
• 526-8000-8038-2350-0923-000
• 526-8000-8037-2041-0930-030
• 526-8000-8039-2350-0923-000
• 526-8000-8037-2350-0923-000
• 526-8000-8038-2350-0923-000
• 520-8000-8001-2350-0923-000
ALTERNATIVES
Provide alternate direction to staff.
9 Packet Pg. 691
ITEM NO. 10
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: TIM HEUSTERBERG, ACTING CHIEF OF POLICE
SUBJECT: APPROVE PURCHASE OF POLICE DEPARTMENT PATROL
VEHICLES FROM ELK GROVE AUTO GROUP.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Staff recommends the City Council: (1) approve the purchase of 5 Dodge Durango’s for our patrol fleet from Elk Grove Auto / Winner Chevrolet for $320,000.00; (2) approve the purchase and installation costs of the related emergency vehicle equipment from West Coast Lights & Siren, Inc. in the amount of $100,000.00.
BACKGROUND
The Police Department has tried to order vehicles for our patrol division from Ford (Police Interceptor Explorers) for over two years, with no success. The Police Department has either missed the short window to purchase the vehicles or Ford has not opened the window up.
Recently, Ford’s Government Sales Regional Manager stated there will not be any Ford Explorers built and delivered until 2025.
ISSUES/ANALYSIS
The Police Department has 14 patrol units that are rotated amongst the four (4) patrol shifts. Out of the 14 patrol units, there have been as many as eight (8) out of the 14 that have been out of service for various reasons. During the fiscal year 2022 – 2023, the window to purchase patrol vehicles from Ford was missed due to an extremely short window (approximately two (2) weeks). However, we were able to purchase two (2) patrol vehicles through the Anaheim Police Department. To date, the production of the two (2) vehicles has not commenced and there is no anticipated date for Ford to start production. Purchasing these vehicles would help resolve the 10 Packet Pg. 692
Staff Report to the Mayor and City Council
Purchase - Elk Grove Auto Group
December 5, 2023
lack of patrol vehicles for our Department, and is our only option, at this point to purchase patrol vehicles.
On August 21, 2022, the Police Department received an email from the Government Sales Regional Manager at Ford stating there will not be any production of the Ford Explorer Interceptors until 2024, with an anticipated delivery date of 2025.
An option, other than the Ford Explorer Interceptor is the Dodge Durango. The Dodge Durango is also going to be used for patrol functions. The Police Department recently purchased 5 from Elk Grove Auto. Since that purchase, Elk Grove Auto advised we can purchase more vehicles, that will be manufactured and delivered around the shortly after the new year. Since there is still no date for the Ford Explorer, the Police Department would like to purchase an additional 5 Dodge Durangos. The price per vehicle is $62,268.81 (or a total of $311,344.06).
Section 3.08.140(C) of the City’s Purchasing Ordinance allows the City to dispense with competitive bidding, either formal or informal, for the purchase of supplies, services, and equipment when it has been determined that a competitive bid procedure has been conducted by another public agency, and the price to the City is equal to or better than the price to the public agency.
The State of California, Department of General Services, Procurement Division, Contract #1-22- 23-23E, for vehicles including the Police Package Dodge Durango. The Colton Police Department can avail (piggyback) themselves of this agreement. Elk Grove Auto Group was awarded the contract in August 2023 and is valid through April 2025, which allows our department to purchase vehicles from this business under contract pricing. This will save the City of Colton the cost of the bid process, formal or informal, and allow us to take advantage of current pricing, as well as a volume discount afforded through the State of California.
Staff is requesting that West Coast Lights and Sirens (601 Colombia Ave, Riverside, CA) be designated as a single source vendor, up fitting of emergency lighting, sirens and related equipment on department vehicles, pursuant to City of Colton Purchasing Ordinance section
3.08.140(E). West Coast is located approximately 6 miles from the police station. The close proximity to the City saves on staff time, a further cost saving to the City. Prior to the P.D. exclusively using West Coast Lights and Sirens, we used several different vendors. We found the installation was inconsistent and the quality of work was at times poor. This can cause costly repairs, again taking vehicles out of service for extended periods of time and void vehicle and equipment warranties. During past reviews, West Coast was consistently found to have superior quality and workmanship with prices lower or competitive with other emergency vehicle up fitters.
Because West Coast has been our primary vendor for over ten years, all vehicles are outfitted in the same manner for consistency increasing officer safety. While officers are assigned a specific vehicle, they regularly must switch and drive another vehicle. Having emergency lighting 10 Packet Pg. 693
Staff Report to the Mayor and City Council
Purchase - Elk Grove Auto Group
December 5, 2023
controls, access to less lethal and other weapons all in the same place, no matter the type of vehicle, is critical during high risk or stressful situations such as pursuits and other code -3 driving. The price per Durango for outfitting is $18,862.41 (or a total of $94,312.05)
FISCAL IMPACTS
The budget for the City of Colton for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024 was approved and adopted. Sufficient appropriations are available in the adopted FY2023-24 budget in General Fund Police Administration Vehicle Account # 100 -6070-6071- 4910-0000-000.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENT
1. Dodge Durango Quote 2804
2. Contract Users Instructions
3. West Coast Quote
10 Packet Pg. 694
Elk Grove Auto DATE November 16, 2023
8575 Laguna Grove Drive To: Quotation # 2804
Elk Grove, CA 95757 Greg Castillo
(916)509-8598 - Desk Colton PD
(916792-3672 - Cell
Prepared by: Andrew Villareal
(909) 370-5187
Comments or special instructions: Vehicle build and options are in additional pages.
AMOUNT
42,825.00$
10,345.00$
(1,275.00)$
1,975.00$
60.00$
2,500.00$
56,430.00$
DOC Fee 85.00$
Taxable Subtotal: 56,515.00$
8.750% 4,945.06$
Tire Fee: $8.75
800.00$
Per Vehicle 62,268.81$
QTY 5 Grand Total 311,344.06$
If you have any questions concerning this quotation, contact Andrew Villareal at (916)509- 8598 or email at [email protected]
Line #2 2024 Dodge Durango AWD
Options (Refer to Window Sticker):
Delivery Charge:
**** specs with the PO or the vehicle will not be ordered. **** Subtotal
**** Please review, sign, and return a copy of the quote and **** Paint 4 Doors White
10 Gallons of Fuel
GFX (Police Wiring Harness with PDC)
___________________________________________________
State Contract # 1-22-23-23E
****Shipping charge added for deliveries beyond Sacramento. No charge for will call.**** CA Tire Fee: $1.75 / Per Tire
Tax Rate(Subject to change):
Description
Pursuit Credit
(Order Acknowledgment Signature) (Date)
THANK YOU FOR YOUR BUSINESS!
10.a
Packet Pg. 695
Attachment: Dodge Durango Quote 2804 (4289 : Purchase - Elk Grove Auto Group)
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS
All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].
MANDATORY
*Supplement 11*
*(Incorporates Supplements 1 – 11)*
ISSUE AND EFFECTIVE DATE: *08/31/2023*
CONTRACT NUMBER: 1-22-23-23 A through I
DESCRIPTION: Fleet Vehicles – Vans & SUVs
CONTRACTOR(S): Lithia Nissan of Fresno (1-22-23-23A)
Ocean Honda (1-22-23-23B)
Freeway Toyota (1-22-23-23C)
Winner Chevrolet (1-22-23-23D)
Elk Grove Auto (1-22-23-23E)
Downtown Ford (1-22-23-23F)
Watsonville Fleet Group (1-22-23-23G)
US Fleet Source (1-22-23-23H)
CA Car Group (1-22-23-23I)
CONTRACT TERM: 05/01/2022 through 04/30/2025
STATE CONTRACT ADMINISTRATOR: Frank Martin
279-946-8035
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:
Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)
Cal eProcure link: www.caleprocure.ca.gov
10.b
Packet Pg. 696
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 2 *08/31/2023*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.
SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*11* ➢ *Attachment A – Contract Pricing –
Supplement 10 has been replaced with
Attachment A – Contract Pricing –
Supplement 11*
*8/31/2023*
10 ➢ Attachment A – Contract Pricing –
Supplement 8 has been replaced with
Attachment A – Contract Pricing –
Supplement 10.
8/24/2023
9 ➢ Update State Contract Administrator
information. 08/04/2023
8 ➢ Attachment A – Contract Pricing –
Supplement 7 has been replaced with
Attachment A – Contract Pricing –
Supplement 8
07/28/2023
7 ➢ Attachment A – Contract Pricing –
Supplement 6 has been replaced with
Attachment A – Contract Pricing –
Supplement 7
➢ Downtown Ford’s email address has been
updated
06/16/2023
6 ➢ Attachment A – Contract Pricing –
Supplement 5 has been replaced with
Attachment A – Contract Pricing –
Supplement 6
01/23/2023
5 ➢ Attachment A – Contract Pricing –
Supplement 4 has been replaced with
Attachment A – Contract Pricing –
Supplement 5
12/06/2022
4 ➢ Attachment A – Contract Pricing –
Supplement 3 has been replaced with
Attachment A – Contract Pricing –
Supplement 4
11/04/2022
10.b
Packet Pg. 697
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 3 *08/31/2023*
User Instructions
3 ➢ Attachment A – Contract Pricing –
Supplement 2 has been replaced with
Attachment A – Contract Pricing –
Supplement 3
➢ Contact Information for Downtown Ford
has been updated
09/19/2022
2 ➢ Attachment A – Contract Pricing –
Supplemetn 1 has been replaced with
Attachment A – Contract Pricing –
Supplement 2
08/16/2022
1 ➢ Attachment A – Contract Pricing has been
replaced with Attachment A – Contract
Pricing – Supplement 1
➢ Attachment D – Vehicle Specifications has
been added
➢ Article 25 – Payments, language has been
modified
05/26/2022
N/A Original Contract Posted 05/01/2022
All other terms and conditions remain the same.
10.b
Packet Pg. 698
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 4 *08/31/2023*
User Instructions
10.b
Packet Pg. 699
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 5 *08/31/2023*
User Instructions
10.b
Packet Pg. 700
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 6 *08/31/2023*
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Vans & SUVs at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-23 A - I. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Vans & SUVs to the State.
The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.
CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.
B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local
10.b
Packet Pg. 701
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 7 *08/31/2023*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.
C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.
DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).
B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to
1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.
SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.
PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
10.b
Packet Pg. 702
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 8 *08/31/2023*
User Instructions
CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.
Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.
A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.
Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.
Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.
Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.
There is no vehicle ranking associated with this contract.
Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.
Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:
10.b
Packet Pg. 703
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 9 *08/31/2023*
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)
In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.
The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.
Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non -mandatory. When applicable, third -party upfits shall be subject to the same pricing provisions as factory options.
Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.
Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.
Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.
A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.
SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).
Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).
CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.
10.b
Packet Pg. 704
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 10 *08/31/2023*
User Instructions
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract
• Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.
Dealer Contract # Contact Phone Email
Lithia Nissan
of Fresno
1-22-23-
23A Pat Ireland
(559)
707-
5735
[email protected]
Ocean
Honda
1-22-23-
23B Pat Ireland
(559)
707-
5735
[email protected]
Freeway
Toyota of
Hanford
1-22-23-
23C Pat Ireland
(559)
707-
5735
[email protected]
Winner
Chevrolet
1-22-23-
23D
Jerry
Powers
(916)
426-
5752
[email protected]
Elk Grove
Auto
1-22-23-
23E
Jerry
Powers
(916)
426-
5752
[email protected]
Downtown
Ford Sales
1-22-23-
23F
Sandra
Scott
(916)
442-
9631
[email protected]
Watsonville
Fleet Group
1-22-23-
23G
Yesenia
Covarrubias
(626)
457-
5590
[email protected]
US Fleet
Source
1-22-23-
23H Lisa Molino
(626)
344-
4285
[email protected]
CA Car
Group 1-22-23-23I Richard M.
Slad
(925)
560-
4465
[email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.
10.b
Packet Pg. 705
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 11 *08/31/2023*
User Instructions
PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).
PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
10.b
Packet Pg. 706
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 12 *08/31/2023*
User Instructions
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).
MINIMUM ORDER
The minimum order shall be one (1) vehicle.
ORDERING PROCEDURE
A. Ordering Methods:
Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:
ORDER PLACEMENT INFORMATION
Contract #
1-22-23-
23A
U.S. Mail:
Lithia Nissan of Fresno
5590 N Blackstone
Ave
Fresno, CA 93710
Attn: Pat Ireland
Facsimile:
(559) 961 -
4601
Email:
[email protected]
Contract #
1-22-23-
23B
U.S. Mail:
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961 -
4601
Email:
[email protected]
Contract #
1-22-23-
23C
U.S. Mail:
Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961 -
4601
Email:
[email protected]
Contract #
1-22-23-
23D
U.S. Mail:
Winner Chevrolet
8575 Laguna Grove
Drive
Elk Grove, CA 95757
Facsimile:
(916) 421-
0149
Email:
[email protected]
10.b
Packet Pg. 707
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 13 *08/31/2023*
User Instructions
Attn: Jerry Powers
Contract #
1-22-23-
23E
U.S. Mail:
Elk Grove Auto Group
8575 Laguna Grove
Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-
0149
Email:
[email protected]
Contract #
1-22-23-
23F
U.S. Mail:
Downtown Ford Sales
525 N 16th St
Sacramento, CA
95811
Attn: Sandra Scott
Facsimile:
(916) 491-
3138
Email:
[email protected]
Contract #
1-22-23-
23G
U.S. Mail:
Watsonville Fleet
Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-
5593
Email:
[email protected]
Contract #
1-22-23-
23H
U.S. Mail:
US Fleet Source
979 S. Village Oaks
Drive
Covina, Ca 91724
Facsimile:
(626) 228-
3077
Email: [email protected]
Contract #
1-22-23-23I
U.S. Mail:
CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:
N/A
Email:
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.
ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or
• Contain non-contract terms and conditions.
10.b
Packet Pg. 708
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 14 *08/31/2023*
User Instructions
The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.
ORDER ACKNOWLEDMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.
DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty
DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS CA.
DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced , and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the
10.b
Packet Pg. 709
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 15 *08/31/2023*
User Instructions
pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.
Delivery:
Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.
Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.
Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.
Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.
Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.
When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.
Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre -delivery service checklist, including the order number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual.
INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.
10.b
Packet Pg. 710
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 16 *08/31/2023*
User Instructions
Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.
Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.
Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.
Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the Contractor and local agency.
EMERGENCY/EXPEDITED ORDERS
Not Applicable.
FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.
State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.
Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.
SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.
10.b
Packet Pg. 711
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 17 *08/31/2023*
User Instructions
CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.
State Contact
Information DGS/PD Contract Administrator
Contact Name: Frank Martin
Telephone: (279) 946-8035
Facsimile: NA
Email: [email protected]
Address: DGS/Procurement Division
Attn: Frank Martin
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Dealer
Contact
Information
Lithia Nissan of Fresno
Contract # 1-22-23-23A
Ocean Honda
Contract # 1-22-23-23B
Contact
Name:
Pat Ireland Pat Ireland
Telephone: (559) 707-5735 (559) 707-5735
Facsimile: (559) 961-4601 (559) 961-4601
Email: [email protected] [email protected] Address: Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-23C
Winner Chevrolet
Contract # 1-18-23-23D
Contact
Name:
Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
10.b
Packet Pg. 712
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 18 *08/31/2023*
User Instructions
Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-23E
Downtown Ford Sales
Contract # 1-22-23-23F
Contact
Name:
Jerry Powers Sandra Scott
Telephone: (916) 426-5752 (916) 442-9631
Facsimile: (916) 421-0149 (916) 491-3138
Email: [email protected] [email protected] .com
Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-23G
US Fleet Source
Contract # 1-22-23-23H
Contact
Name:
Yesenia Covarrubias Lisa Molino
Telephone: (626) 457-5590 (626) 344-4285
Facsimile: (626) 457-5593 (626) 416-3064
Email: [email protected] [email protected] Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724
Dealer
Contact
Information
CA Car Group
Contract # 1-22-23-23I
Contact
Name:
Richard M. Slade
Telephone: (925) 560-4465
Facsimile: N/A
Email: [email protected]
Address: CA Car Group
4200 John Monego Ct
Dublin, CA 94568
10.b
Packet Pg. 713
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 19 *08/31/2023*
User Instructions
RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.
Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.
INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order
PAYMENT
A. Terms
Payment terms for contracts 1-22-23-23 A – G include a $500 per vehicle discount for payment made within twenty (20) days. Contracts 1-22-23-23 H & I offer no discount.
The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.
Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.
Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.
B. CAL-Card Use
10.b
Packet Pg. 714
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 20 *08/31/2023*
User Instructions
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.
C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.
D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.
CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.
State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.
Contractor Name Seller Permit #
Lithia Nissan of Fresno 97163762
Ocean Honda 101-652579
Freeway Toyota 102-659756
Winner Chevrolet 100-208309
Elk Grove Auto Group 100-197237
Downtown Ford Sales 28600344
Watsonville Fleet Group 245364864
101-135239
US Fleet Source 103-097044
CA Car Group 100-214737
WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The
10.b
Packet Pg. 715
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 21 *08/31/2023*
User Instructions
Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):
• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.
The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.
All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.
Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.
The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.
The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.
REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.
A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory
10.b
Packet Pg. 716
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 22 *08/31/2023*
User Instructions
expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.
Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.
MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.
Purchase of the Maintenance Plan is non-mandatory for State departments.
The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.
RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).
SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.
STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/Page-
10.b
Packet Pg. 717
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions, *Supplement 11*
Contract 1-22-23-23 A-I Page 23 *08/31/2023*
User Instructions
Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-Fleet- Employee-Pricing-Program
ATTACHMENTS
Attachment A – Contract Pricing *Supplement 11*
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook Attachment D – Vehicle Specifications
10.b
Packet Pg. 718
Attachment: Contract Users Instructions (4289 : Purchase - Elk Grove Auto Group)
PROPOSAL
Date
9/13/2023
Estimate #
14166Name / Address
COLTON POLICE DEPARTMENT
650 N LA CADENA DR.
COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30
VEHICLE TYPE
DURANGO
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Cost Total
105/HOUR LABOR TO INSTALL THE FOLLOWING IN A 2023 DODGE DURANGO<<
42 105.00 4,410.00T
>>CUSTOMER SUPPLIED RADIO AND COMPUTER
EQUIPMENT
>>ADD KILL SWITCH FOR EQUIPMENT ON CONSOLE
>>BUMPER<<
BK0802DUR21 PB450L4 ALUM BUMPER MICROPULSE ULTRA, 21-23
DURANGO
1 884.65 884.65T
SHIPPING SHIPPING OF SETINA ITEMS 1 250.00 250.00
>>LIGHTING & SIREN EQUIPMENT<<
VALR44J-CAL2 44" VALOR RED / BLUE 1 2,400.00 2,400.00T
PF200S17B SIREN/LIGHT CONTROLLER WITH 17 BUTTON
CONTROLLER, 100/200 W, OBDII INTEGRATION
CAPABILITY,
INTEGRATED RUMBLER® CAPABILITY, AND
INTEGRATED DUAL TONE CAPABILITY- MULTICOLOR
CONTROL HEAD
1 948.00 948.00T
CNSMJ8R-RAB2 8 - HEAD REAR CN SIGNALMASTER, W/O INTERFACE MODULE
>>UNDER ROOF, NOT ON HATCH<<
1 612.04 612.04T
FABRICATED FABRICATION OF REAR CN MOUNTS (PAIR) 1 55.00 55.00T OBDCABLE25-DGC... 25-FT OBDII INTERFACE CABLE, FOR USE ON 2018-2023
DODGE CHARGER, DURANGO & AND RAM
1 131.56 131.56T
10.c
Packet Pg. 719
Attachment: West Coast Quote (4289 : Purchase - Elk Grove Auto Group)
PROPOSAL
Date
9/13/2023
Estimate #
14166Name / Address
COLTON POLICE DEPARTMENT
650 N LA CADENA DR.
COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30
VEHICLE TYPE
DURANGO
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Cost Total
EXPHARN04 REAR TAILLIGHT CONNECTION WIRE HARNESS FOR
DURANGO
1 220.22 220.22T
ES100C ES100C SPEAKER W/O BRACKET
>>MOUNTED ON BUMPER AT AN ANGLE<<
2 200.00 400.00T
ESB-U KIT, UNIVERSAL BAIL BRACKET , ALL VEHICLES 2 26.50 53.00T Z8554057A FLASHER, HIGH SIDE INTELLI-FLASH FOR REAR HALO
LED TAILLIGHTS
1 156.16 156.16T
>>CONSOLE EQUIPMENT<<
CC-21DUR-0810 2021+ DURANGO 18” VEHICLE SPECIFIC CONSOLE: 8” SLOPE, 10” LEVEL AREA, RELOCATES OEM USB PORTS
>>FP-MXTL2500
>>FP-PLATINUM
1 510.95 510.95T
AC-INBHG 4" INTERNAL BEVERAGE HOLDER W/GROMMETS 1 44.93 44.93T AC-TICK-2 3" FACEPLATE SHALLOW TRAY; FOR ITEMS SUCH AS
KEYS, WALLET, SUNGLASSES, ETC.
1 35.78 35.78T
C-DMM-3124 HEAVY-DUTY DASH MOUNT FOR 2021-2023 DODGE
DURANGO
1 340.20 340.20T
SHIPPING SHIPPING OF HAVIS PRODUCTS 1 95.00 95.00
500-0012 KEYBOARD MOUNT WITH TELESCOPIC POST & DOUBLE
ARTICULATED ARM WITH G.R.I.P. TILT/SWIVEL &
KEYBOARD TRAY ON SIDE MOUNTING PLATE
1 324.86 324.86T
500-0017 KEYBOARD REST PAD 1 73.96 73.96T
SHIPPING SHIPPING OF HINT MOUNT 1 50.00 50.00
10.c
Packet Pg. 720
Attachment: West Coast Quote (4289 : Purchase - Elk Grove Auto Group)
PROPOSAL
Date
9/13/2023
Estimate #
14166Name / Address
COLTON POLICE DEPARTMENT
650 N LA CADENA DR.
COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30
VEHICLE TYPE
DURANGO
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Cost Total
>>PARTITION EQUIPMENT<<
TP-E-SL6-US-SS E-SLIDE U.S. CAGE, RECESSED PANEL, SQUARE HOLE BKT
1 715.50 715.50T
PM-21DUR 2021 DURANGO PARTITION MOUNTING KIT, 100% SEAL
SLIDE, EXTRA SEAT BACK RELINE, NO HOLES DRILLED
DESIGN
1 0.00 0.00T
KP-21DUR-SS 2018+ DURANGO 3 PIECE KICK PANELS 1 178.31 178.31T PS-21DUR-OS-FX 2021+ DODGE DURANGO PLASTIC SET WITH OS BELTS,
TROY REAR CAGE W/ DRIVER FIRE EXTINGUISHER
CUBBY & SQUARE-HOLE PASSENGER WALL
1 1,657.42 1,657.42T
CP-21DUR-CG-MNT 2021+ DURANGO SSV/PPV CARGO MOUNT 1 546.08 546.08T SHIPPING SHIPPING OF TROY PRODUCTS 1 200.00 200.00
WK0595DUR11 WINDOW BARRIER VS POLY 11-21 DURANGO 1 252.14 252.14T FABRICATED FABRICATION OF CUSTOMER REAR BOX - 28"X16"X12" W/
DIVIDERS AND CAUTION TAPE HOLDER
1 495.00 495.00T
>>GUN RACK<<
WCLS-GUNRACK ADJUSTABLE DUAL GUN RACK 1 355.00 355.00T
SC-1-AR SANTA CRUZ GUN LOCK AR/15 LOCK(STANDARD KEY) 1 145.85 145.85T SC-1 SANTA CRUZ GUN LOCK S-C1 W STANDARD KEY 1 104.38 104.38T SC-7009-A ADJUSTABLE GUN LOCK TIMER 1 37.45 37.45T
OMWV002FB BUTT PLATE FOR WEAPON 2 17.80 35.60T
>>ELECTRICAL EQUIPMENT<<
ELECTRONICS BO... ELECTRONICS BOARD WITH CARPET 1 65.00 65.00T
10.c
Packet Pg. 721
Attachment: West Coast Quote (4289 : Purchase - Elk Grove Auto Group)
PROPOSAL
Date
9/13/2023
Estimate #
14166Name / Address
COLTON POLICE DEPARTMENT
650 N LA CADENA DR.
COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms
Net 30
VEHICLE TYPE
DURANGO
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Cost Total
U-CBB-BK UNIVERSAL CIRCUIT BREAKER BRACKET FROM BK
CUSTOMS
1 15.00 15.00T
5026B FUSE BLOCK STBLADE 12 CIRC W/GND/CVR 1 35.27 35.27T 5028B FUSE BLOCK ST BLADE 6 WITHOUT GROUND CIRCUIT 1 23.96 23.96T 7189B 150 AMP BREAKER 1 29.30 29.30T
7615B AUTOMATIC TIMER DISCONNECT 1 106.61 106.61T
WC-PFAC-2020 PATHFINDER ACCESSORY HARNESS REV B2 1 93.82 93.82T WC-PFOP-2020 PATHFINDER OUTPUT HARNESS REV B 1 103.46 103.46T MB8U 3/4" HOLE NMO STYLE BRASS MT W/17' RG58U & NO
CONNECTOR
1 17.50 17.50T
ANXQW800 806-896 MHZ FIELD TUNABLE WAVE MOBILE ANTENNA 1 8.66 8.66T JOB MATERIALS MISC. PARTS, WIRE, ZIP TIES, CLAMPS, FASTENERS, RELAYS, ETC.
1 175.00 175.00T
*ESTIMATES ARE VALID FOR 30 DAYS.
*ORDERS WILL BE INVOICED UPON NOTIFICATION OF COMPLETION *RETURNS/CANCELLATIONS ARE SUBJECT TO A 25% RESTOCKING FEE AND SHIPPING CHARGES.
*PLEASE MAKE SURE YOU HAVE ALL CUSTOMER SUPPLIED PARTS WHEN VEHICLE IS DROPPED OFF TO AVOID DELAYS. IF DELAYS CONTINUE, WE WILL SUPPLY NEEDED PARTS AT CUSTOMERS EXPENSE.
*CALIFORNIA CERTIFIED SMALL BUSINESS #49878
*NOTE: SALES TAX WILL BE CHARGED ON INSTALLATION LABOR ON A VEHICLE WITH 500 MILES OR LESS OR UNDER 6 MONTHS SINCE
REGISTRATION WITH THE DMV
$18,862.41
$17,392.62
$1,469.79
10.c
Packet Pg. 722
Attachment: West Coast Quote (4289 : Purchase - Elk Grove Auto Group)
ITEM NO. 11
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE AMENDMENT TO THE PURCHASE ORDER FOR SSD ALARM FOR FY 23/24 AND APPROVE PURCHASE ORDERS FOR
FY 2024/2025 AND FY 2025/2026.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1. Approve an increase to SSD Alarm’s Citywide Blanket Purchase Order for FY 2023/2024 by $30,000 for a total aggregate amount not to exceed $80,000.
2. Approve SSD Alarm’s Purchase Order for FY 2024/2025 for $ 70,000 and FY 2025/2026 for $70,000.
BACKGROUND
The City of Colton began using Pacific Alarm Service in 1995 , which was acquired by SSD Alarm in 2020. The City has continued to use SSD Alarm to secure and monitor all buildings and properties and is currently under contract through January 2026. Due to the high value of City property, sensitive data maintained by the City, and costly repairs due to burglaries and vandalism, it is imperative that the City utilizes funds to secure its assets.
ISSUES/ANALYSIS
Factors such as upgrading and retrofitting outdated systems, and installing new systems for Hermosa Cemetery, Gonzales Center, and other City locations, make it necessary to increase the Purchase Order limit to meet those needs and cover any unexpected repairs or upgrades that will be needed. Currently, there are upgrades planned at the following locations: Gonzales Center, 11 Packet Pg. 723
Staff Report to the Mayor and City Council
Purchase Order Increase - SSD Alarm
December 5, 2023
Teen Center, Main Library, and Water Impound Yard. Additionally, new installations are planned at the Electric Yard and Hermosa Cemetery.
The upgrades and new locations requiring services increase the annual contract threshold over the City Manager’s signature authority , and staff recommend s dispensing with the competitive bid process through the term of the current contract in accordance with Colton Municipal Code Section 3.08.140(E). The process of going out to bid would not be feasible at this time due to the time and resources required to switch over to a new alarm system . Additionally, and more importantly, it would leave City assets vulnerable during the competitive bid process and in a potential transition between vendors.
The planned upgrades, installations, and monthly fees will total $24,015.16. Staff is requesting an increase of $30,000 to the current FY 202 3-24 Purchase Order, for a total not to exceed $80,000 to cover the expenses as well as any unexpected upgrades, repairs, or installations that may occur.
Because ongoing monthly monitoring fees will now exceed $50,000 annually with the addition of the alarm systems at new locations through the term of the contract, staff is requesting that the blanket Purchase Order be approved for $70,000 for FY 2024 -25 and FY 2025 -26 to cover the annual service fees as well as any repairs, upgrades, or installations that may occur for the additional two years remaining on the contract. Staff will complete a competitive bid process in accordance with Colton Municipal Code for a successive contract before the January 2026 term of the current contract.
FISCAL IMPACTS
There are sufficient appropriations in the adopted FY2023 -24 Building Maintenance Internal Service Fund and General Fund Cemetery budgets to cover the additional fire and burglary alarm installations and monthly monitoring fees. The upgrades and new installations will be funded as follows:
Type Account Number
Monthly Fee
Dec-Jun Total
upgrade 605-6150-6211-2250-6202 980.32$ 1,875.32$ upgrade 605-6150-6211-2250-6218 799.36$ 2,449.36$ upgrade 605-6150-6211-2250-6250 1,174.80$ 2,069.80$ upgrade 605-6150-6211-2250-6250 821.92$ 2,471.92$ upgrade 605-6150-6211-2250-8101 1,393.76$ 1,988.76$ new 605-6150-6211-2250-8003 1,920.00$ 5,470.00$
new 100-6200-6234-2250 460.00$ 1,910.00$
new 100-6200-6234-2250 460.00$ 2,110.00$
new 100-6200-6234-2250 1,520.00$ 3,670.00$
Total: 9,530.16$ 24,015.16$
Teen Center 99.92$ 1,650.00$
Hermosa Cemetery Storage 190.00$ 2,150.00$ 1,191.27$ 14,485.00$
Hermosa Cemetery Admin 57.50$ 1,450.00$ Hermosa Cemetery Chapel 57.50$ 1,650.00$ Water Impound 174.22$ 595.00$
Electric Yard 240.00$ 3,550.00$
Library Fire System 146.85$ 895.00$ Library 102.74$ 1,650.00$
Location Monthly FeeInstall Fee
Gonzales Center 122.54$ 895.00$
ALTERNATIVES
1. Provide alternative direction to staff.
11 Packet Pg. 724
Staff Report to the Mayor and City Council
Purchase Order Increase - SSD Alarm
December 5, 2023
ATTACHMENT
1. SSD Alarm - Quotes and Contracts - Nov 2023
11 Packet Pg. 725
City of Colton- Community Center I 0/27 /2023
670 Colton Ave 162440A
Colton, CA 92324
Tony Soto,
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• ADD (I) Wireless Communicator to Fire System
• Prevailing Wage Rates Included
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 t..00 'Z,O"\$
162440A
11.a
Packet Pg. 726
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
Add FireNet communicator to existing Fire System (XRI 50 Fire Panel)
INCLUSIONS
• Cable
• Labor to install system as described in this proposal • Programming
• Materials as listed in this proposal
• Prevailing wage as required
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
• All conduit, raceways, pull strings and boxes provided and installed by others • CAD files to be provided to SSD Systems at no additional cost • Any devices required by the AHJ, owner or architect that are in addition to those listed in this proposal are subject to a change order
• 120V AC power at main panel and any remote power supplies • All trench and underground conduit provided by others • Phone lines or network connections provided at the main control panel if applicable • Plan check and permit fees
• Knox box provided and installed by others if required • All fire/smoke dampers are excluded
• Duct detectors are provided and powered by others
• Any patching, painting, replacement of ceiling tiles, wall covering repair is excluded • Itemized list of equipment and scope of work with Inclusions and Exclusions must appear on install contract
• Engineering fees for shop drawings and submittals
• Fire rated backboard for panels to be supplied and installed by others • Union or prevailing wage is not included. If required, additional cost will apply. • Bond fees and bonding
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 • Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162440A
11.a
Packet Pg. 727
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page3of5
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162440A
11.a
Packet Pg. 728
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are unrelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including property damage, personal injury or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. If SSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six (6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, of SSD, its agents or employees. Subscriber may obtain from SSD a limitation ofliability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation ofliability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
Fire Alarm System
Q.tt Description
FIRENET COMMUNICATOR
CAMLOCK
BATTERY
TAMPER
TRANSFORMER
EQUIPMENT LIST
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162440A
11.a
Packet Pg. 729
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Installation Fee
Monthly Fee
Accepted by:
Print Name:
SSD Representative:
SSD Approved by:
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$895.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Date:
TIiie:
Alisa Murray 527980
Preventi11g Loss • Protecting Lives • Since 1968
11.a
Packet Pg. 730
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) 11/17/2023156744MCity of Colton- Teen Center651 N Mount Vernon AveColton, CA 92324Tony Soto,Thank you for the opportunity to meet and discuss your needs. I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them. Key Points ·SECURITY ALARM SYSTEM ·ADD Cellular Communicator ·Upgrade Panel and Keypad to enable Cellular Communication ·Prevailing Wage Rates Included ·Service Plan Included on all EquipmentPlease let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don’t hesitate to contact me.Sincerely, Alisa MurraySecurity & Fire [email protected] Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lic ACO1434 Cont Lic 557497Preventing Loss • Protecting Lives • Since 1968156744MPage 1 of 3
11.a
Packet Pg. 731
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) SSD to provide technology upgradeSecurity Alarm System not communicating; upgrade is required.Replace & Install (1)XT30 Panel to enable Cell Communication Install (1) Cellular Communicator Upon Installation, SSD to test system and ensure proper transmission of signal.SCOPE OF WORKINCLUSIONS ·Labor to install system as described in this proposal ·Programming ·Materials as listed in this proposal ·Prevailing wage as required ·Installation includes one year warranty on parts and 90 days labor on newly installed equipment ·This proposal is valid for 60 days.EXCLUSIONS AND CLARIFICATIONSEQUIPMENT LISTQtyDescriptionBurglary Alarm SystemALARM CONTROL PANEL 1CAMLOCK 1BACK-UP BATTERY 1SIREN 1TAMPER 1TRANSFORMER 1CELLULAR MODULE 1KEYPAD 1 Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lic ACO1434 Cont Lic 557497Preventing Loss • Protecting Lives • Since 1968156744MPage 2 of 3
11.a
Packet Pg. 732
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) INVESTMENT SUMMARYSSD PROVIDED SYSTEMTermInstallation FeeMonthly Fee24 months$1,650.00$19.95SERVICESIncluded Burglar Alarm Cellular PrimaryIncludedSPS BundleThe SSD Provided System (SPS) is covered for all repairs and service, excluding damage or human error. If any part of the system cannot be repaired and is no longer available, it will be replaced with equipment having at least the same quality and performance at no charge. Covered service will be provided 8:00am - 4:00pm, excluding weekends and holidays. Lift fee and batteries for wireless devices are excluded. When the entire system is SPS any false alarms resulting in a fine caused by a SPS malfunction will be reimbursed by SSD. The SPS includes remote code changes at no charge for monitored systems that can be connected to remotely by the SSD monitoring center. SPS includes the SSD elink online account information system.
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lic ACO1434 Cont Lic 557497Preventing Loss • Protecting Lives • Since 1968156744MPage 3 of 3
11.a
Packet Pg. 733
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
City of Colton- Public Library
656 N 9th St
Colton, CA 92324
Tony Soto,
SSD Alarm
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• ADD (1) Wireless Communicator to Fire System
• Prevailing Wage Rates Included
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACOl434 Cont Lie 557497 10/27/2023
162402B
1624028
11.a
Packet Pg. 734
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
ADD (1) Wireless Communicator to existing Fire System (SK 5208) Upon installation, SSD to test and ensure proper transmission of signal
INCLUSIONS
• Cable
• Labor to install system as described in this proposal • Programming
• Materials as listed in this proposal
• Prevailing wage as required
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, ils merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
Preventing Loss • Protecting Lives • Since 1.968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie AC01434 Cont Lie 557497 162402B
11.a
Packet Pg. 735
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are unrelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including property damage, personal injury or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. If SSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six (6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, of SSD, its agents or employees. Subscriber may obtain from SSD a limitation of liability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation of liability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
EQUIPMENT LIST
Other Equipment
Q!Y Description
FIRENET COMMUNICATOR
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162402B
11.a
Packet Pg. 736
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Installation Fee
Monthly Fee
Accepted by:
· Print Name:
SSD Representative:
SSD Approved by:
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$895.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Date:
litle:
Alisa Murray 527980
�ting Lo,s • Protecting Live, • Since 1968
11.a
Packet Pg. 737
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page I of 4
"''"'''#
�.. ,,
( ) SSD Alarm
o11��ou>1�
City of Colton- Public Library 10/27/2023
656 N 9th St 162402A
Colton, CA 92324
Tony Soto,
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• Technology Upgrade
• Upgrade Panel, Keypad & Zone Expander
• ADD: (1) Cellular Communicator & (1) Motion Detector
• Prevailing Wage Rates Included
• * See Master Agreement for Monthly Fee
t. OD i,o1So
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie AC01434 Cont Lie 557497 162402A
11.a
Packet Pg. 738
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
SSD to provide Technology Upgrade on existing Security Alarm System with DSC 4010 Panel.
Replace and Upgrade the following:
(1) New Security Alarm Panel- DMP XT50 Panel
(2) New Keypads - existing locations
(1) Zone Expander
ADD (1) NEW Cellular Communicator& (1) Motion Detector to protect Security Alarm Panel Upon Installation, SSD to test each device and ensure proper transmission of signal
INCLUSIONS
• Cable
• Labor to install system as described in this proposal • Training
• Programming
• Materials as listed in this proposal
• Prevailing wage as required
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162402A
11.a
Packet Pg. 739
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are umelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including property damage, personal injury or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. If SSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six ( 6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, of SSD, its agents or employees. Subscriber may obtain from SSD a limitation of liability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation of liability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
EQUIPMENT LIST
Burglary Alarm System
.Q!l:: Description
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162402A
11.a
Packet Pg. 740
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
ALARM CONTROL PANEL
TRANSFORMER
TAMPER
SIREN
BACK-UP BAT TE RY
CAMLOCK
CELLULAR MODULU
1 ZONE EXPANDER
2 KEYPAD
MOTION DETECTOR
Installation Fee
Monthly Fee
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$1,650.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Accepted by: Date:
Print Name: Title:
SSD Representative: Alisa Murray 527980
SSD Approved by:
Preventing Loss • Protecting Lives • Since 1!)68
11.a
Packet Pg. 741
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
City of Colton Water Department- Impound Yard
551 S S Fogg St
Colton, CA 92324
Tony Soto,
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• ADD Cellular Communicator
• Prevailing Wage Rates Included
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 10/27/2023
157699B
1576998
11.a
Packet Pg. 742
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
SSD to provide and install (1) Cell Communicator on existing Security Alarm System Existing DMP 550 Panel
INCLUSIONS
• Labor to install system as described in this proposal • Programming
• Materials as listed in this proposal
• Prevailing wage as required
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Suhscriher further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount ofSSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 • Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 157699B
11.a
Packet Pg. 743
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Installation Fee
Monthly Fee
Accepted by:
Print Name:
SSD Representative:
SSD Approved by:
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$595.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Date:
Title:
Alisa Murray 527980
Preventing Loss • Protecting Lives • Since 1968
11.a
Packet Pg. 744
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are unrelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including 1>roperty damage, pers nal injury r death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. IfSSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six (6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or prope1ty from the perfom1ance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, ofSSD, its agents or employees. Subscriber may obtain from SSD a limitation of liability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation ofliability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
EQUIPMENT LIST
Burglary Alarm System
.Q!l'. Description
CELLULAR MODULE
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St LicACO\434 Cont Lie 557497 157699B
11.a
Packet Pg. 745
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page I of5
City of Colton- Electric Yard 10/27/2023
150 S 10th St 162012A
Colton, CA 92324
Brandon Vosen,
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• Capture Cam System
• Video Verified Alarm- Priority Police response
• Asset Protection & Trap Area design
• Wireless No Power Needed
• (1) Panel
• (2) Keypads
• (5) Outdoor Motion Viewers
• (6) Contacts- (2) Per Container
• Full Service Plan on all Equipment
• Prevailing Wage Included
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162012A
11.a
Packet Pg. 746
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
SSD to provide and install Capture Cam System to protect outdoor Electrical Yard & storage containers.
Capture Cam System provides Asset (Spot) Protection and Entry/Trap Protection. When system 1s armed, motion is detected within a 90 degree angle and 35ft-40ft radius. Clips are sent to SSD Monitoring Center for Monitoring Center Specialist to review and dispatch PD with video verified alarm, creating a priority response. System is Wireless and no phone line or power is needed. (City of Colton understands that Capture Cam motion viewers have a limited area of detection of approximately 35ft-40ft and that the system is not intended to provide complete area or perimeter protection. Motion viewer clips can also be hindered by adverse weather conditions and poor lighting conditions.)
System to be installed as follows:
(1) Capture Cam Panel- location TBD by technician upon installation for best signal strength (2) Keypads: Electrical Yard Entrance & Control Room Entrance. Keypads to be mounted to exterior of building in weather proof enclosures.
(5) Outdoor Motion Viewers (see diagram) mounted on storage containers to for entry/trap protection at each container entrance
(6) Contacts: (2) Per Container- on each door
Wireless Transmitters to be flush mounted into heavy duty contacts.
Upon Installation, SSD to test each motion viewer and ensure proper transmission of signal.
INCLUSIONS
• Labor to install system as described in this proposal • Training
• Programming
• Materials as listed in this proposal
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900, Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162012A
11.a
Packet Pg. 747
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162012A
11.a
Packet Pg. 748
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are unrelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including property damage, personal injury or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. If SSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six ( 6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, of SSD, its agents or employees. Subscriber may obtain from SSD a limitation of liability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation of liability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
EQUIPMENT LIST
Other Equipment
Q!Y
5 2
2 2
6 Description
CAPTURE CAM CONTROL PANEL
OUTDOOR CAPTURECAM
POWER SUPPLY
KEYPAD
KEYPAD ENCLOSURE
ENCLOSURE BRACKET
CONTACT
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162012A
11.a
Packet Pg. 749
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Installation Fee
Monthly Fee
Accepted by:
Print Name:
SSD Representative:
SSD Approved by:
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$3,550.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Date:
Titte:
Alisa Murray 527980
• Protecting Lives • Since 1968
11.a
Packet Pg. 750
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page I of4
City of Colton- Admin Office
900 N Meridian Ave
(Admin Office)
Colton, CA 92324
Tony Soto,
SSDAlarm
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• New Security Alarm System
• ( 1) Security Alarm Panel
• (I) Cellular Communicator
• All Perimeter Doors Protected: (2) Door Contacts Total • (2) Motion Detectors
• Prevailing Wage Rates Included
• Full Service Plan on all Equipment
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 • Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACOl434 Cont Lie 557497 10/27/2023
162413A
162413A
11.a
Packet Pg. 751
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
SSD to provide and install new Security Alarm System for Hermosa Cemetary Admin Office as follows:
**Ceiling is hard lid with limited crawl space. Wireless System to be installed** (1) Security Alarm Panel with (I) llular ommunicator- location in Network Room (1) Keypad- Employee Side Entrance
All Perimeter Door Protected: (2) Door Contacts- Front & Side Door (2) Flush Mounted Contacted connected to wireless transmitters (2) Motion Detectors- Lobby Entrance & Employee Side Door Upon installation, SSD to test each device and ensure proper transmission of signal
INCLUSIONS
• Labor to install system as described in this proposal • Training
• Programming
• Materials as listed in this proposal
• Prevailing wage as required
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413A
11.a
Packet Pg. 752
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are umelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including property damage, personal injury or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. IfSSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six ( 6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, of SSD, its agents or employees. Subscriber may obtain from SSD a limitation ofliability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation of liability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
EQUIPMENT LIST
Burglary Alarm System
Q!Y Description
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413A
11.a
Packet Pg. 753
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
ALARM CONTROL PANEL
CAMLOCK
BACK-UP BATTERY
SIREN
TAMPER
TRANSFORMER
CELLULAR iviODULE
KEYPAD
2 MOTION DETECTOR
2 CONTACT
Installation Fee
Monthly Fee
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$1,450.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Accepted by: Date:
Print Name: Title:
SSD Representative: Alisa Murray 527980
SSD Approved by:
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACOJ434 Cont Lie 557497 162413A
11.a
Packet Pg. 754
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
City of Colton- Hermosa Cemetary Chapel
900 N Meridian Ave
(Chapel)
Colton, CA 92324
Tony Soto,
SSD Alarm
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• New Security Alarm System
• (1) Security Alarm Panel
• (1) Cellular Communicator
• All Perimeter Doors Protected: (2) Double Doors & (1) Single Door • (2) Motion Detectors
• Prevailing Wage Rates Included
• Full Service Plan on all Equipment
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 10/27/2023
162413B
1624138
11.a
Packet Pg. 755
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
SSD to provide and install new Security Alarm System for Hermosa Cemetary Chapel as follows:
**Ceiling is hard lid with limited crawl space. Wireless System to be installed** (1) Security Alarm Panel with (1) Cellular Communicator- located on back wall with (1) Motion detector protecting panel
(1) Keypad- Side Entrance
All Perimeter Door Protected: (2) Sets of Double Doors & (1) Single. (3) Wireless Transmitters Total mounted into (5) Flush Mounted Contacts
(1) Additional Motion Detector- Side Door
Upon installation, SSD to test each device and ensure proper transmission of signal
INCLUSIONS
• Labor to install system as described in this proposal • Training
• Programming
• Materials as listed in this proposal
• Prevailing wage as required
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACOJ434 Cont Lie 557497 162413B
11.a
Packet Pg. 756
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are unrelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including property damage, personal injury or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. If SSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six (6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, of SSD, its agents or employees. Subscriber may obtain from SSD a limitation of liability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation of liability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
EQUIPMENT LIST
Burglary Alarm System
Q!l'. Description
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie AC01434 Cont Lie 557497 !62413B
11.a
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Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
ALARM CONTROL PANEL
CAMLOCK
BACK-UP BATTERY
SIREN
TAMPER
TRANSFORMER
LtLLULf-\K 1v1vDuLr.
KEYPAD
2 MO TION DE TECTOR
3 CONTACT
Installation Fee
Monthly Fee
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$1,650.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Accepted by: Date:
Print Name: Title:
SSD Representative: Alisa Murray 527980
SSD Approved by:
• Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413B
11.a
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Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page I of5
City of Colton- Hermosa Cemetary l 0/27 /2023
900 N Meridian 162413C
Colton, CA 92324
Tony Soto,
Thank you for the opportunity to meet and discuss your needs.
I have developed this proposal based on your specific concerns and requirement. As these are the basis for a successful design, I have summarized key points as I understood them.
Key Points
• Storage Yard
• Capture Cam System
• Video Verified Alarm- Priority Police response
• Asset Protection & Trap Area design
• Wireless No Power Needed
• (1) Panel
• (1) Keypad- in Secured Weather Proof Enclosure
• (4) Outdoor Motion Viewers
• Full Service Plan on all Equipment
• Prevailing Wage Included
• * See Master Agreement for Monthly Fee
Please let me know if you feel I have missed anything pertinent to your needs or if you would like to add to this list. I look forward to working with you to create a winning solution. If you have any questions about the following proposal, please don't hesitate to contact me.
Sincerely,
Alisa Murray
Security & Fire Consultant
951-218-8963
[email protected]
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413C
11.a
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Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
SCOPE OF WORK
SSD to provide and install Capture Cam System for fenced in Storage Area at Hermosa Cemetary Capture Cam System provides Asset (Spot) Protection and Entry/Trap Protection. When system is armed, motion is detected within a 90 degree angle and 35ft-40ft radius. Clips are sent to SSD Mu11ilu1i11g Ct:nlta fut Mu11ilu1iug Ct:11lt:1 Spt:1,;ialisl lu lt:Vit:w aml uispald1 PD wilh viut:u Vt:tifit:u alarm, creating a priority response.
System is Wireless and no phone line or power is needed.
City of Colton understands that Capture Cam motion viewers have a limited area of detection of approximately 35ft-40ft and that the system is not intended to provide complete area or perimeter protection. Motion viewer clips can also be hindered by adverse weather conditions and poor lighting conditions.
System to be installed as follows:
(1) Outdoor Capture Cam Panel- location TBD upon installation by technician for best signal strength (1) Keypad in weather proof enclosure- Gate Exterior
(4) Outdoor Capture Cam Viewers (see diagram)- protecting trap areas and entrance Upon installation, SSD to test each viewer and ensure proper transmission of signal.
INCLUSIONS
• Labor to install system as described in this proposal • Training
• Programming
• Materials as listed in this proposal
• Purchase sales tax
• Installation includes one year warranty on parts and 90 days labor on newly installed equipment
EXCLUSIONS AND CLARIFICATIONS
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413C
11.a
Packet Pg. 760
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• Subscriber acknowledges and agrees: that SSD has made no representations or warranties, express or implied, as to any matter whatsoever, including without limitation, the condition of the equipment, its merchantability, or its fitness for any particular purpose, nor has Subscriber relied on any representations or warranties, express or implied. Subscriber further acknowledges and agrees: that any affirmation or fact or promise shall not be deemed to create an express warranty, and that there are no warranties that extend beyond the face of this agreement hereof. Subscriber further acknowledges and agrees: that SSD is not an insurer; Subscriber assumes all risk of loss or damage to Subscriber's premises or to the contents thereof; and that subscriber has read and understands all of this agreement, particularly the sections which set forth SSD's maximum liability in the event of any loss or damage to Subscriber or anyone else.
• If anyone other than Subscriber asks SSD to pay for any harm or damages (including property damage, personal injury or death) connected with or resulting from (i) a failure of the alarm System or services, (ii) SSD's negligence, (iii) any other improper or careless activity of SSD in providing the alarm System or services or (iv) a claim for indemnification or contribution, Subscriber will repay to SSD (a) any amount which a court orders SSD to pay or which SSD reasonably agrees to pay, and (b) the amount of SSD's reasonable attorney's fees and any other losses and costs that SSD may pay in connection with the harm or damages. Subscriber will notify its insurance and SSD of this release. Subscriber does hereby for himself and any parties claiming under him, release and discharge SSD from and against all hazards covered by Subscriber's insurance, it being expressly understood and agreed that no insurance company or insurer will have any right of subrogation against SSD.
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413C
11.a
Packet Pg. 761
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
• It is understood and agreed by and between the parties hereto that SSD is not an insurer, and any property or casualty insurance should be obtained by Subscriber. SSD's charges are based solely upon the value of the System and services provided for, and are unrelated to the value of Subscriber' s property or the property of others located in Subscriber's premises. The amounts payable by the Subscriber are not sufficient to warrant SSD assuming any risk of consequential or other damage to the Subscriber due to SSD'S negligence or failure to perform. The Subscriber does not desire this contract to provide for the liability of SSD and Subscriber agrees that SSD shall not be liable for loss or damage (including properly damage, personal injmy or death) due directly or indirectly to any occurrence or consequences there from, which the System or service is designed to detect or avert.
From the nature of the services to be performed, it is impractical and extremely difficult to fix the actual damages (including property damage, personal injury or death) if any, which may proximately result from the failure on the part of SSD to perform any of its obligations hereunder, including installation, monitoring, repair service or other services, or the failure of the System or service to properly operate, or SSD's negligence, with the resulting loss to Subscriber or others. If SSD should be found liable for loss or damage due to a failure on the part of SSD or its System, in any respect whatsoever, its liability shall be limited to an amount equal to the aggregate of six (6) monthly payments, or the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, as liquidated damages and not as a penalty, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this contract, or from negligence, active or otherwise, ofSSD, its agents or employees. Subscriber may obtain from SSD a limitation ofliability in lieu of the liquidated damages set forth above, by paying an additional periodic fee to SSD. If Subscriber elects this option, a rider will be attached to this agreement, which will set forth the terms and amount of the limitation of liability and the amount of the additional fee. Agreeing to a higher limitation of liability does not mean that SSD is an insurer.
• This proposal is valid for 60 days.
Other Equipment
Q!Y Descriptfon
CAPTURECAM CONTROL PANEL
POWER SUPPLY
4 OUTDOOR CAPTURECAM
KEYPAD
KEYPAD ENCLOSURE
ENCLOSURE BRACKET
EQUIPMENT LIST
Preventing Loss • Protecting Lives • Since 1968
Ph: 714-449-9900 · Fax: 844-256-5576 1740 N Lemon Street, Anaheim, CA 92801 St Lie ACO1434 Cont Lie 557497 162413C
11.a
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Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Installation Fee
Monthly Fee
Accepted by:
Print Name:
SSD Representative:
SSD Approved by:
INVESTMENT SUMMARY
SSD PROVIDED SYSTEM
$2,150.00
*See Master Agreement
By signing below, I acknowledge receipt and acceptance of all terms and conditions throughout this proposal.
Alisa Murray 527980
Preventing Loss • Protecting Lives • Since 1968
11.a
Packet Pg. 763
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) *Attachment "A"
Page: 6 of: 7
P#148692A
THIS A TTACHM&IT is hereby made a part of AGREEMENT dated on the filll_day of� 2022_, by and between SECURITY SIGNAL DEVICES, INC., a California corporation and City of Colton
THE TERMS AND coNomoNs CONTAINED ON AGREEMENT ARE INCQRPQRAIEQ HEREIN AND ey REFERENCE MAQE A PART THEREOF·.
Install all on Locations
Loe# Site Address System Type Service Type
Fire Alarm System: Panel & Fire Monitoring, Annunciator, (1) Smoke Detector, Semi / Annual City of Colton - Ctty Hall (1) Manual Pull, (15) Horn Test/Inspections L002094 650 N. La Cadena Dr. Strobes, (14) Strobes, (1) FireNet FireNet Monttoring Colton, CA 92324 Communicator(S) POC: W/F, OS&Y,PIV & ButterHy
Tamper (CX)
&�i.--- _r.-� Fire Alarm System: Panel, & Fire Monitoring, Colton Communil9 Ctr Annunciator, Smoke/Heat Semi I Annual L002095 670 Colton Ave. Detector (CX) Add: FireNet Test/Inspections, Add:Colton, CA 92324 Communicator (S) FireNet Monitoring Fire Alarm System: Panel & Fire Monttoring,
Cooley Ranch Child Care Annunciator ( 1) Smoke Detector, Semi / Annual (1) Manual Pull (1) Heat/Smoke Test/Inspections L002091 1000 S. Cooley Dr. (3) Horn/Strobes, (4) Strobes.(1) FlreNet Monitoring Colton, CA 92324 Ext Horn (1) FireNet Communicator
Colton Museum Fire Alarm System: Panel & Fire Monitoring, Annunciator (9) Smoke Detectors, L002097 380 N. La Cadena (26) Heat Detectors, (4) Semi I Annual Colton, CA 92324 Horn/Strobes, (1) Fire Strobe. Test/Inspections �yt,.
�"(� Fire Alarm System: Panel & FireMonitoring, Colton Public Library Annunciator, (4) Smoke Detectors, L002096 656 N 9th SI. (4) Heat Detectors, (4) Semi I Annual Colton, CA 92324 Horn/Strobes, ( 1) Fire Strobe. Test/Inspections Add:
Add: FireNet Communicator FireNet Monttoring
(S) = SSD Owned (C) = Customer Owned (X) = Excluded from Service Plan Total Status Monthly Fee
(S) $149.00 (CX)
(CX) $122.54 (S)
$131.77 (S)
$103.50 (S)
$146.85 (S)
11.a
Packet Pg. 764
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe# Site Address System Type Service Type
Fire Alarm System: Panel &
Colton Paul J Rogers Annunciator, (2) Smoke Fire Monitoring, L002098 Childcare Detectors, ( 1) Manual Pull Semi / Annual 955 W Laurel Ave Stations, ( 4) Horn/Strobes, Test/Inspections Colton, CA 92324 (1) Strobe, (1) FireNet FireNet Monitoring Communicator
Fire Alarm System: Panel &
Colton Teen Center Annunciator, (1) Smoke, (1) Fire Monitoring, L002199 651 N. Mt Vernon Ave. Manual Pull. Semi / Annual Colton, CA 92324 POC Waterflow, OS&Y, Butterfty T esVlnspections Tampers (CX)
(S) = SSD Owned (C) = Customer Owned (X) = Excluded from Service Plan Total
Monthly Fee
$115.53
$67.44
Page: 7 of: 7
P#l48692A
Status
(S)
(CX)
*Additional sites may be added to this master agreement. Agreement terms are per location and will commence for additional sites from the date service begins
• 1/5/2022 - New Master Contract
• 10/23/23 -Add FireNel Communicator & Monitoring to L002095 & L002096 I $55.00 added RMR (Install fee on separate proposal)
SECURllY SIGNAL DEVICES, N:. DIR# 1000013363
Presented By: Alisa Murray Alann Agent#: 527980
APPROVED, � �
(SSDutho( Signature)
SUBSCRIBER:
BY: ________________ DATE: ____ _
(Customer Authorized Signature)
NAME: ____________ TITLE: _____ _
(Customer Print Name)
11.a
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Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) *Attachment "A"
Page: 6 of: 10
P#148692B
THIS ATTACHMENT is hereby made a part of AGREEMENT dated on the 5th day of i1!!!.!!!u,_ 20�. by and between SECURITY SIGNAL DEVICES, INC, a Califorria corporation all City of Colton
THE TERM§ ANQ CAHPIIIPN§ CONJAINEQ QN AQREEMENJ ARE INCORPORATED HEREIN ANQ ev REFERENCE MAQE A PARJ JHEREQf•, lnstallatlon Locations
Loe# Site Address System Type
Security System, Main Control Panel,
City of Colton Aqua (1)Expansion modules, (1) Auxiliary Power Module, (2 ) Keypads, (5)
L002022 Mansa Pwr -Admin Contacts, (4) Motion Detector, (3) Glass2040 Agua Mansa Rd Breaks, (6) Beams, ( 1) Hold up ( 1) RadioColton, CA 92324 (1) Smoke Detector, (1) Cell Communicator
Security System, Main Control Panel,
City of Colton - Agua (2)Expansion modules, (2) Auxi�ary Mansa Power Plant Power module (2)Keypads, (1)DoorL002019 2040 Agua Mansa Rd Contact, ( 1) Motion Detector ( 1 ) Smoke Colton, CA 92324 Detector, (16) Beams, (2) Panics (1) Cell Communicator
City of Colton - Agua
L002023 Mansa Power Plant Closed Circuit Television 2040 Agua Mansa Rd Colton, CA 92324
Colton Carnegie Library Security System, Main Control Panel, (1) L002069 380 N. La Cadena Dr. Keypad , (3) Contacts, (2) Motion Colton , CA 92324 Detectors, (1) Glass Break,
City of Colton Security System, Main Control Panel, (1) Century Sub Station Expansion Module, (2) Expansion Boards, L002070 661 S. Cooley Dr (1) Auxiliary Power Module, (2) Keypads, Colton, CA 92324 (4) Contacts, (1) Motion Detector, (10) Beams (1) Cell Communicator
Security System, Main Control Panel, (2)
City of Colton - Civic Ctr Expansion Modules, (2) Auxiliary Power L002071 650 N. La Cadena Modules, (5}Keypads, (9} Contacts, (16) Colton, CA 92324 Motion Detectors, (2) Glass Breaks,
(3}Panic Buttons
City of Colton - Civic
L002072 Center Closed Circuit Television 650 N. La Cadena Colton CA 92324
(S) = SSD Owned (C) = Customer Owned (X) = Excluded rrom Service Plan Service Type Monthly Status
Fee
Security Monitoring,
Remote code changes, $141.20 (S) Hold-Up Monitoring,
Cell & Radio Monitoring
Security & Fire
Monitoring, Remote
code changes, Hold-Up $267.20 (S)
Monitoring, Cell
Monitoring
Quarterly Cleaning & $43.50 (CX) adjustments.
Security Monitoring,
Remote code changes, $59.85 (S)
Security Monitoring,
Remote code changes, $132.00 (S)
Cell Monitoringe
Security Monitoring,
Open/Close,
eNotification, Remote $126.00 (S)
code changes,
Hold-up Monitoring.
Quarterly Cleaning & $44.00 (CX) adjustments.
11.a
Packet Pg. 766
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe# Site Address System Type Service Type
Security System, Main Control Panel, (1) Security Monitoring, Hutton Community Ctr. expansion modules, (1) auxiliary power Open/Close , UserlD, L002073 660 Colton Ave. module (3) Keypads, (23) Contacts, (15) eNotification, Remote Colton, CA 92324 Motion Detectors, (3) Beams, (3) Glass code changes, Hold-up Breaks, (2) Panic Buttons, ( 1) Wireless Monitoring Receiver Security System, Main Control Panel,
Collon Corporate Yard PD (3) Expansion Modules, (3) Auxiliary Security Monitoring, L002076 Impound Lot Power Modules, (9) Keypad, (41) Open/Close, eNolification, 160 S. 10th St Contacts,(7) Glass Breaks, (10) Motion Remote code changes, Colton, CA 92324 Detector, (4) Beams (1)Radio Radio monitoring Transmitter
Colton Electric Drew Security System, Main Control Panel, Security Monitoring, Substation (1) Expansion Module, (1) Expansion Open/Close ,Remote code L002078 559 S. Pepper Ave. board (2)Keypads, (7) Contacts, (4) changes, Radio & Cell Colton, CA 92324 Motion Detector, (8) Beams, (1)Radio Monitoring Transmitter (1) Cell Communicator Security System, Main Control Panel, Security Monitoring, Colton Electric Yard (2) Expansion Modules, (1) Auxiliary Open/Close, User ID, L002079 150 S. 10th St Power Module, (2) Keypads, (17) eNotificalion, Remote Colton, CA 92324 Contacts, (B)Motion Detectors, (14) code changes, Beams, Colton Electric No. Security System, Main Control Panel, Security Monitoring, L002081 Substation (1)Keypad , (2) Contacts, (2), Motion Open/Close, eNotification, 1700 N. Pennsylvania Ave. Detectors, (5) Beams, (1) Radio Remote code changes, Colton, CA 92324 Transmitter Radio monitoring
Security System, Main Control Panel, (1) Security Monitoring, Colton Luque Center Keypad, (8)Contacts, (2) Motion Open/Close, eNotification, L002084 292 E. 0 St. Detectors, (1) Glassbreak (1)Wireless Remote code changes, Colton, CA 92324 Receiver, (1) Wireless Panic Button, (5) Hold-up Monitoring Beams Colton Luque Annex Security System, Main Control Panel, Security Monitoring, L002082 290 E. 0 St. WIC Ctr. (1)Keypad, (3) Contacts,(1) Glass Break Open/Close, Remote code Colton, CA 92324 changes,
Colton Luque Branch Security System, Main Control Panel, (1) Security Monitoring, Library Keypad, (4) Contacts, (2) Motion Open/Close, User ID, L002083 eNotification, Remote 294 E. 0 St. Detector, (1) Glass Break, (1)Wireless code changes, Hold-up Colton, CA 92324 Receiver, ( 1) Wireless Panic Button Monitoring, Security System, (10) Contacts, (2) Security Monitoring, Colton Public Library Motion Detector, (1) Foil, (5) Glass Open/Close.User ID, L002080 656 N. 9th St. Breaks, (1) Wireless Receiver, (2) Panic eNotification, Remote Collon, CA 92324 Buttons Upgrade: Panel (2) Keypads & code changes, Hold-up (1) Zone expander, Add: Cell Monitoring Add: Cell
Communicator & (1) Motion maonilorinQ
(S) = SSD Owned (C) = Customer Owned (X) = Excluded from Service Plan Page: 7 of: 10
P#148692B
Monthly
Fee
S228.21
S241.00
$144.00
$220.50
$92.50
$183.75
$51.00
$43.00
$102.74
JL
Status
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S)
11.a
Packet Pg. 767
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe# Site Address System Type
Security System, Main Control Panel (1)
Colton Museum Expansion Module, (1) Auxi�ary Power
L002085 380 N. La Cadena Dr. Module, (1) Keypad, (5) Contacts, (8) Colton, CA 92324 Motion Detector, (5) Glass Breaks (1)
Radio Transmitter
City of Colton - Pal Program Security System, Main Control Panel, (1) L002086 1220 E. Washington A4 Keypad, (2) Contacts, (1)Motion Colton, CA 92324 Detector, (1) Radio Transmitter
Colton PD Interior
L002092 650 N. La Cadena Dr. Closed Circuit Television
Colton, CA 92324
Colton Corp. Yard
L002075 Evidence Room Security System, (1) Keypad, (2)
160 S. 10th St Contacts, (3) Motion Detectors
Colton, CA 92324
Colton PD Van Storage Security System, Main Control Panel, (1) L002087 2275 La Crosse St. #206 Keypad, (2)Contacts, (2) Motion Colton, CA 92324 Detector,
Security System, Main Control Panel, (1)
Colton Rancho Expansion Module, (1) Auxiiary Power
L002015 Treatment Plant Module, (3)Keypads, (9) Door Contacts, 1201 S Rancho Ave (5) Motion Detectors, (1) Wireless
Colton, CA 92324 Receiver,(10) Wireless Transmitters, (1) Repeater, (8) Beams.
Security System, Main Control Panel, (1)
Colton Teen Center Expansion Module, (1) Keypad, (7)
L002088 651 N. Mt Vernon Ave Contacts, ( 4) Motion Detectors, ( 4) Colton, CA 92324 Glassbreaks (1) Wireless Receiver, (4) Wireless Transmitters,
Colton Human Resources Dept Security System, Main Control Panel, (1) L002020 657 N. La Cadena Dr Keypad, (2) Contacts, (4) Motion Colton, CA 92324 Detectors.
Security System, Main Control Panel, (1)
Colton Development Svcs Expansion Module, (1) Auxl�ary Power L002077 659 N. La Cadena Dr Module, (3) Keypads, (9) Contacts, (11) Colton, CA 92324 Motion Detectors,(2) Glass Breaks,
( 1 )Panic Button
City of Colton - Train Caboose Security System, (1) Main CapCam L002093 650 N. La Cadena Dr. Control Panel, (1) Wireless Keypad, (1) Colton, CA 92324 MotionNiewer, (1) Contact (1) Cellular Transmitter
City of Colton - Water Dept Security System, Main Control Panel, Impound Yard (2)Keypads, (5) Contacts, (2) MotionL002101 551 So Fogg St Detector, (9) Beams, (1) Radio Colton, Ca 92324 Transmitter Adil: Cell Communicator
(S) = SSD owned (C) = Customer owned (X) = Excluded from Service Plan Service Type
Security Monitoring,
Remote code changes,
Radio monitoring
Security Monitoring,
Remote code changes,
Radio monitoring
Quarterly Cleaning &
adjustments.
Security Monitoring,
Open/Close,
eNotification, Remote
code changes,
Security Monitoring,
Remote code changes,
Security Monitoring,
Open/Close,
eNotlfication, Remote
code changes,
Security Monitoring,
Open/Close,
eNotlfication Remote
code changes,
Security Monitoring,
Remote code changes,
Security Monitoring,
Remote code changes,
Hold-up Monitoring
Security Video
Monitoring, eNotification,
Cell Monitoring
Security Monitoring,
Open/Close, Remote
code changes, Radio
monitoring Add: Cell
Monltorina
Page: 8 of: 10
P#148692B
Monthly Status Fee
$69.00 (S)
$61.00 (S)
$51.00 (CX)
$41.50 (S)
$40.42 (S)
$383.50 (S)
$72.83 (S)
$45.50 (S)
$62.00 (S)
$82.50 (S)
$174.22 (S)
11.a
Packet Pg. 768
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe#
L006954
L006953
L006970
L006956
L006955
tbd
tbd
tbd
tbd
Site Address
Paul J, Rogers Child
Development Ctr.
955 W. Laurel
Colton, CA 92324
Wilson State Preschool
750 8th St.
Colton, CA 92324
Reche Canyon School Age
Day Care Center
3101 Canyon Vista Dr.
Colton, CA 92324
Cooley Ranch State Preschool
1000 S. Cooley Dr. E
Colton, CA 92324
City of Colton - Water Dept
Impound Yard
551 So Fogg St
Colton, Ca 92324
System Type
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (1) Motion
Detector, (1) SecureNet (S)
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (2) Motion
Detector, (1) SecureNet (S)
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (2) Motion
Detector, (1) SecureNet (S)
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (1) Motion
Detector, (1) SecureNet (S)
Add: CaptureCam Panel, Keypad,
Power Supply, (13) Outdoor
CaptureCam
Service Type
Security Monitoring,
Open/Close Loggings w/User
ID, Arm/Disarm eNotification,
elink, Remote code changes,
SecureNet monitoring
Security Monitoring,
Open/Close Loggings w/User
ID, Arm/Disarm eNotification,
elink, Remote code changes,
SecuieNat monitoring
Security Monitoring,
Open/Close Loggings w/User
ID, Arm/Disarm eNotification,
elink, Remote code changes,
SecureNet monitoring
Security Monitoring,
Open/Close Loggings w/User
ID, Arm/Disarm eNotification,
elink, Remote code changes,
SecureNet monitoring
Security Video Monitoring,
O/C Loggings w/User ID,
Arm/Disarm eNotifications,
Remote Code Changes,
elink
Add: CaptureCam Panel, (2) Keypad, Security Video Monitoring, O/C Page· 9 of· 10
P/1 P#1486928
Monthly
Fee Status
$57.50 (S)
$57.50 (5)
$57.50 (S)
$57.50 (5)
$395.00 (5)
City of Colton Electric Yard
150 S 10th St.
Colton, CA 92324
(1) Power Supply, (5) Outdoor Loggings w/User ID, Arm/Disarm Captur�Cam (6) Contacts (6) eNotifications, Remote Code $240.00 Transmitters (S) Changes, elink
(S)
1-\t>(tMoS" �..,.__,
City of Colton Admin Office
900 N Meridian Ave.
Colton, CA 92324
City of Colton Hermosa
Cemetary Chapel
900 N Meridian Ave.
Colton, CA 92324
Add: Security System, Main Control
Panel, (1) Keypad, (1) Siren, (4)
Contacts, (2) Motion Detector, (1)
SecureNet (S)
Add: Security System, Main Control
Panel, (1) Keypad, (1) Siren, (8)
Contacts, (2) Motion Detector, (1)
SecureNet (S)
Security Monitoring, Open/Close
Loggings w/User ID, Arm/Disarm
eNotification, elink, Remote
code changes, SecureNet
monitorina
Security Monitoring, Open/Close
Loggings w/User ID, Arm/Disarm
eNotification, elink, Remote
code changes, SecureNet
monitoring
. ?\o-r':".)� City of Co�o� Hermosa Cemetary Add: CaptureCam Panel,( 1) Keypad, Secu�ity Video Monitoring, 0/C 900 N Meridian Ave. Colton, (1) Power Supply, (4) Outdoor Loggings w/User ID, Arm/Disarm CA 92324 CaptureCam (S) eNotifications, Remote Code
Changes, elink
$57.50 (S)
$57.50 (S)
$190.00 (S)
(S) = SSD Owned (C) = Customer Owned (X) = Excluded from Service Plan
11.a
Packet Pg. 769
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page: 10 of: 10
P# P#148692B
* Additional sites may be added to this master agree ment. Agreement terms ar e per location and will commence for additional sites from the date service begins
*1/5/2022 -New Master Contract
*1/27/23 -Add New Burg Locations to Master Contract: Paul J Rogers Child Dev, Wilson State, Reche Canyon, Coo ley Ranch, & Colton WD Im pound Yard - CaptureCam
*10/23/23 - L002080 Upgrade: Panel (2) Keypads & (1) Zone expander, Add: Cell Communicator & (1) Motion &.Add $24.95 RMR (Install on separate proposal)/ L002101 Add Cell Communicator & Cell Monitoring. Add $19.95 RMR (Install on separate proposal)/ Add new locations to the master contract contract : Colton Electric Yard - CaptureCam system $240.00 RMR / Admin Office - Security System $57.50 RMR / Hermosa Cemetary Chapel - $57.50 RMR / Hermosa Cemetary-CaptureCam system $190.00 RMR SECURITY SIGNAL DEVICES, INC.
Presented By: Alisa Murray Alarm Agent#: 527980
APPROVED, r�
v(SSDuthorizeignature)
DIR# 1000013363 SUBSCRIBER:
BY: _____________ DATE: ____ _
(Customer Authorized Signature)
NAME: ___________ TITLE: _____ _
(Customer Print Name)
ll
11.a
Packet Pg. 770
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) *Attachment "A"
Page: 6 of: 7
P#148692A
THIS ATTACHMBIIT is hereby made a part of AGREEMENT dated on the 5th day of January 2022, by and between SECURITY SIGNAL DEVICES, INC., a California corporation and City of Colton
THE TERMS AND CONDITIONS CONTAINED ON AGREEMENT ARE INCORPORATED HEREIN AND BY REFERENCE MADE A PABI THEREOF•� Installation Locations
Loe# Site Address System Type Service Type
Fire Alarm System: Panel & Fire Monitoring, Annunciator, (1) Smoke Detector, Semi / Annual City of Colton - City Hall ( 1) Manual Pull, ( 15) Horn Test/Inspections L002094 650 N. La Cadena Dr. Strobes, (14) Strobes, (1) FireNet FireNet Monitoring Colton, CA 92324 Communicator(S) POC: W/F, OS&Y,PIV & Butterfly
Tamper (CX)
,lfoo"'-U..\GS �-\<A Fire Alarm System: Panel, & Fire Monitoring, Co n Community Ctr Annunciator, Smoke/Heat Semi / Annual L002095 670 Colton Ave. Detector (CX) Add. FireNet Test/Inspections, Add:Colton, CA 92324 Communicator (S) FireNet Monitoring Fire Alarm System: Panel & Fire Monitoring,
Cooley Ranch Child Care Annunciator (1) Smoke Detector, Semi / Annual (1) Manual Pull (1) Heat/Smoke Test/Inspections L002091 1000 S. Cooley Dr. (3) Horn/Strobes, (4) Strobes.(1) FireNet Monitoring Colton, CA 92324 Ext Horn (1) FireNet Communicator
Colton Museum Fire Alarm System: Panel & Fire Monitoring, L002097 380 N. La Cadena Annunciator (9) Smoke Detectors, Semi / Annual (26) Heat Detectors, (4)Colton, CA 92324 Horn/Strobes, (1) Fire Strobe. Test/Inspections '��✓ Fire Alarm System: Panel & FireMonitoring, Colton Public Library t,-,.,'1 Annunciator, (4) Smoke Detectors, L002096 656 N 9th St. (4) Heat Detectors, (4) Semi / Annual Test/Inspections Add:Colton, CA 92324 Horn/Strobes, (1) Fire Strobe. FireNet Monitoring Add: FireNet Communicator (S) = SSD Owned (C) = Customer Owned (X) = Excluded from Service Plan Total Status Monthly Fee
(S) $149.00 (CX)
(CX) $122.54 (S)
$131.77 (S)
$103.50 (S)
$146.85 (S)
11.a
Packet Pg. 771
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe# Site Address System Type Service Type
Fire Alarm System: Panel &
Colton Paul J Rogers Annunciator, (2) Smoke Fire Monitoring, L002098 Childcare Detectors, ( 1) Manual Pull Semi / Annual 955 W Laurel Ave Stations, ( 4) Horn/Strobes, Test/Inspections Colton, CA 92324 (1) Strobe, (1) FireNet FireNet Monitoring Communicator
Fire Alarm System: Panel &
Colton Teen Center Annunciator, (1) Smoke, (1) Fire Monitoring, L002199 651 N. Mt Vernon Ave. Manual Pull. Semi / Annual Colton, CA 92324 POC Waterflow, OS&Y, Butterfly Test/Inspections Tampers (CX)
(S) = SS D Owned (C) = Customer Owned (X) = Excluded from Service Plan Total
Monthly Fee
$115.53
$67.44
Page: 7 of: 7
P#148692A
Status
(S)
(CX)
*Additional sites may be added to this master agreement. Agreement terms are per location and will commence for additi onal sites from the date service begins
• 1/5/2022 - New Master Contract
• 10/23/23 -Add Fire Net Communicator & Monitoring to L002095 & L002096 I $55.00 added RMR (Install fee on separate propo sal)
SECURITY SIGNAL DEVICES, INC. DIR# 1000013363
Presented By: Alisa Murray Alarm Agent#: 527980
APPROVEO: r �
*(SSAuthorfu: Signature)
SUBSCRIBER:
BY: _______________ .DATE: ____ _
(Customer Authorized Signature)
NAME: ___________ TITLE: _____ _
(Customer Print Name)
11.a
Packet Pg. 772
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) "'Attachment "A"
Page: 6 of: 10
P#148692B
THIS ATTACHMe.lT is hereby made a part of AGREEMENT dated on the 5th day of January 2022, by and between SECURITYSIGNALDEVICES, INC,, a Califorria corporation an City of Colton
THE TERMS AND CONDITIONS CONTAINED ON AGREEMENT ARE INCORPORATED HEREIN AND BY REFERENCE MADE A PART THEREOF •• Installation Locations
Loe# Site Address System Type
Security System, Main Control Panel,
City of Colton Aqua (1)Expansion modules, (1) Auxiliary Power Module, (2 ) Keypads, (5)
L002022 Mansa Pwr -Admin Contacts, (4) Motion Detector, (3) Glass2040 Agua Mansa Rd Breaks, (6) Beams, (1) Hold up (1) RadioColton, CA 92324 (1) Smoke Detector, (1) Cell Communicator
Security System, Main Control Panel,
City of Colton - Agua (2)Expansion modules, (2) Auxiliary Mansa Power Plant Power module (2)Keypads, (1)DoorL002019 2040 Agua Mansa Rd Contact, (1) Motion Detector (1) Smoke Colton, CA 92324 Detector, (16) Beams, (2) Panics (1) Cell Communicator
City of Colton - Agua
L002023 Mansa Power Plant Closed Circuit Television 2040 Agua Mansa Rd Colton, CA 92324
Colton Carnegie Library Security System, Main Control Panel, (1) L002069 380 N. La Cadena Dr. Keypad , (3) Contacts, (2) Motion Colton , CA 92324 Detectors, ( 1) Glass Break,
City of Colton Security System, Main Control Panel, (1) Century Sub Station Expansion Module, (2) Expansion Boards, L002070 661 S. Cooley Dr (1) Auxiliary Power Module, (2) Keypads, Colton, CA 92324 (4) Contacts, (1) Motion Detector, (10) Beams (1) Cell Communicator
Security System, Main Control Panel, (2)
City of Colton - Civic Ctr Expansion Modules, (2) Auxiliary Power L002071 650 N. La Cadena Modules, (5)Keypads, (9) Contacts, (16) Colton, CA 92324 Motion Detectors, (2) Glass Breaks,
(3)Panic Buttons
City of Colton - Civic
L002072 Center Closed Circutt Television 650 N. La Cadena Colton CA 92324
(S) = SSD Owned (C) = Customer Owned (X) = Excluded from Service Plan Service Type Monthly Status
Fee
Security Monitoring,
Remote code changes, $141.20 (S) Hold-Up Monitoring,
Cell & Radio Monitoring
Security & Fire
Monitoring, Remote
code changes, Hold-Up $267.20 (S)
Monitoring, Cell
Monitoring
Quarterly Cleaning & $43.50 (CX) adjustments.
Security Monitoring,
Remote code changes, $59.85 (S)
Security Monitoring,
Remote code changes, $132.00 (S)
Cell Monitoringe
Security Monitoring,
Open/Close,
eNotmcation, Remote $126.00 (S)
code changes,
Hold-up Monitoring.
Quarterly Cleaning & $44.00 (CX) adjustments.
11.a
Packet Pg. 773
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe# Site Address System Type Service Type
Security System, Main Control Panel, (1) Security Monitoring, Hutton Community Ctr. expansion modules, ( 1) auxiliary power Open/Close , UserlD, L002073 660 Colton Ave. module (3) Keypads, (23) Contacts, (15) eNotification, Remote Colton, CA 92324 Motion Detectors, (3) Beams, (3) Glass code changes, Hold-up Breaks, (2) Panic Buttons, (1) Wireless Monitoring Receiver Security System, Main Control Panel,
Colton Corporate Yard PD (3) Expansion Modules, (3) Auxiliary Security Monitoring, L002076 Impound Lot Power Modules, (9) Keypad, (41) Open/Close, eNot�ication, 160 S. 10th St Contacts,(?) Glass Breaks, (10) Motion Remote code changes, Colton, CA 92324 Detector, (4) Beams (1)Radio Radio monitoring Transmitter
Colton Electric Drew Security System, Main Control Panel, Security Monitoring, Substation (1) Expansion Module, (1) Expansion Open/Close ,Remote code L002078 559 S. Pepper Ave. board (2)Keypads, (7) Contacts, (4) changes, Radio & Cell Colton, CA 92324 Motion Detector, (8) Beams, (1)Radio Monitoring Transmitter (1) Cell Communicator Security System, Main Control Panel, Security Monitoring, Colton Electric Yard (2) Expansion Modules, (1) Auxiliary Open/Close, User ID, L002079 150 S. 10th St Power Module, (2) Keypads, (17) eNotification, Remote Colton, CA 92324 Contacts, (8)Motion Detectors, (14) code changes, Beams, Colton Electric No. Security System, Main Control Panel, Security Monitoring, L002081 Substation (1)Keypad , (2) Contacts, (2), Motion Open/Close, eNotification, 1700 N. Pennsylvania Ave. Detectors, (5) Beams, (1) Radio Remote code changes, Colton, CA 92324 Transmitter Radio monitoring
Security System, Main Control Panel, (1) Security Monitoring, Colton Luque Center Keypad, (B)Contacts, (2) Motion Open/Close, eNotification, L002084 292 E. OS I. Detectors, (1) Glassbreak (1)Wireless Remote code changes, Colton, CA 92324 Receiver, (1) Wireless Panic Button, (5) Hold-up Monitoring Beams Colton Luque Annex Security System, Main Control Panel, Security Monitoring, L002082 290 E. 0 St. WIC Ctr. (1)Keypad, (3) Contacts,(1) Glass Break Open/Close, Remote code Colton, CA 92324 changes,
Colton Luque Branch Security System, Main Control Panel, (1) Security Monitoring, Library Keypad, (4) Contacts, (2) Motion Open/Close, User ID, L002083 294 E. OS I. Detector, (1) Glass Break, (1)Wireless eNotification, Remote code changes, Hold-up Colton, CA 92324 Receiver, ( 1) Wireless Panic Button Monitoring, Security System, (10) Contacts, (2) Security Monitoring, Colton Public Library Motion Detector, (1) Foil, (5) Glass Open/Close,User ID, Breaks, (1) Wireless Receiver, (2) Panic eNotification, Remote L002080 656 N. 9th St. Buttons Upgrade: Panel (2) Keypads & code changes, Hold-up Colton, CA 92324 (1) Zone expander, Add: Cell Monitoring Add: Cell Communicator & (1) Motion maonitoring
(S) = SSD Owned (C) = Custom er Owned (X) = Excluded from Service Plan Page: 7 of: 10
P#148692B
Monthly
Fee
$228.21
$241.00
$144.00
$220.50
$92.50
$183.75
$51.00
$43.00
$102.74
Status
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S)
11.a
Packet Pg. 774
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe# Site Addntss System Type
Security System, Main Control Panel (1)
Colton Museum Expansion Module, (1) AuxiUary Power
L002085 380 N. La Cadena Dr. Module , (1) Keypad, (5) Contacts, (8) Colton, CA 92324 Motion Detector, (5) Glass Breaks (1)
Radio Transmitter
City of Colton - Pal Program Security System, Main Control Panel, (1) L002086 1220 E. Washington A4 Keypad, (2) Contacts, (1)Motion Colton, CA 92324 Detector, (1) Radio Transmitter
Colton PD Interior
L002092 650 N. La Cadena Dr. Closed Circuit Television
Colton, CA 92324
Colton Corp. Yard
L002075 Evidence Room Security System, (1) Keypad, (2)
160 S. 10th St Contacts, (3) Motion Detectors
Colton, CA 92324
Colton PD Van Storage Security System, Main Control Panel, (1) L002087 2275 La Crosse St. #206 Keypad, (2)Contacts, (2) Motion Colton, CA 92324 Detector,
Security System, Main Control Panel, (1)
Colton Rancho Expansion Module, (1) Auxiiary Power
L002015 Treatment Plant Module, (3)Keypads, (9) Door Contacts, 1201 S Rancho Ave (5) Motion Detectors, (1) Wireless
Colton, CA 92324 Recelver,(10) Wireless Transmmers, (1) Repeater, (8) Beams.
Security System, Main Control Panel, (1)
Colton Teen Center Expansion Module, (1) Keypad, (7)
L002088 651 N. Mt Vernon Ave Contacts, (4) Motion Detectors, (4) Colton, CA 92324 Glassbreaks (1) Wireless Receiver, (4) Wireless Transmitters,
Colton Human Resources Dept Security System, Main Control Panel, (1) L002020 657 N. La Cadena Dr Keypad, (2) Contacts, (4) Motion Colton, CA 92324 Detectors,
Security System, Main Control Panel, (1)
Colton Development Svcs Expansion Module, ( 1) Auxlliary Power L002077 659 N. La Cadena Dr Module, (3) Keypads, (9) Contacts, (11) Colton, CA 92324 Motion Detectors,(2) Glass Breaks,
( 1 )Panic Button
City of Colton • Train Caboose Security System, (1) Main CapCam L002093 650 N. La Cadena Dr. Control Panel, (1) Wireless Keypad, (1) Colton, CA 92324 MotionNiewer, (1) Contact (1) Cellular Transmitter
City of Colton - Water Dept Security System, Main Control Panel, Impound Yard (2)Keypads, (5) Contacts, (2) Motion rL002101 551 So Fogg St Detector, (9) Beams, (1) Radio Colton, Ca 92324 Transmitter Add: Cell Communicator
(S) = SSD owned (C) = Customer owned (X) = Excluded from Service Plan Service Type
Security Monitoring,
Remote code changes,
Radio monitoring
Security Monitoring,
Remote code changes,
Radio monitoring
Quarterly Cleaning &
adjustments.
Security Monitoring,
Open/Close,
eNotification, Remote
code changes,
Security Monitoring,
Remote code changes,
Security Monitoring,
Open/Close,
eNotlflcation, Remote
code changes,
Security Monitoring,
Open/Close,
eNotification Remote
code changes,
Security Monitoring,
Remote code changes,
Security Monitoring,
Remote code changes,
Hold-up Monitoring
Security Video
Monitoring, eNotification,
Cell Monitoring
Security Monitoring,
Open/Close, Remote
code changes, Radio
monltorng Add: Cell
MonltorinQ
Page: 8 of: 10
P#1-486928
Monthly Status Fee
$69.00 (S)
$61.00 (S)
$51.00 (CX)
$41.50 (S)
$40.42 (S)
$383.50 (S)
$72.83 (S)
$45.50 (S)
$62.00 (S)
$82.50 (S)
$174.22 (S)
11.a
Packet Pg. 775
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Loe#
L006954
L006953
L006970
L006956
L006955
tbd
tbd
tbd
tbd
Page· 9 of· 10
PII �148692B
Site Address System Type Service Type Monthly
Fee Status
Security Monitoring,
Open/Close Loggings w/User Paul J. Rogers Child
Development Ctr.
955 W. Laurel
Colton, CA 92324
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (1) Motion
Detector, (1) SecureNet (S)
ID, Arm/Disarm eNotification, $57.50
elink, Remote code changes,
SecureNet monitoring
Security Monitoring,
Open/Close Loggings w/User Wilson State Preschool
750 8th St.
Add: Security System, Main
Control Panel, ( 1) Keypad, ( 1)
Siren, (2) Contacts, (2) Motion
Detector, (1) SecureNet (S)
ID, Arm/Disarm eNotification, $57.50
Colton, CA 92324 elink, Remote code changes,
SecuiaNat monitoring
Security Monitoring,
Open/Close Loggings w/User Reche Canyon School Age
Day Care Center
3101 Canyon Vista Dr.
Colton, CA 92324
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (2) Motion
Detector, (1) SecureNet (S)
ID, Arm/Disarm eNotification, $57.50
Cooley Ranch State Preschool
1000 S. Cooley Dr. E
Colton, CA 92324
City of Colton - Water Dept
Impound Yard
551 So Fogg St
Colton, Ca 92324
Add: Security System, Main
Control Panel, (1) Keypad, (1)
Siren, (2) Contacts, (1) Motion
Detector, (1) SecureNet (S)
Add: CaptureCam Panel, Keypad,
Power Supply, (13) Outdoor
CaptureCam
elink, Remote code changes,
SecureNet monitoring
Security Monitoring,
Open/Close Loggings w/User
ID, Arm/Disarm eNotification,
elink, Remote code changes,
SecureNet monitoring
Security Video Monitoring,
O/C Loggings w/User ID,
Arm/Disarm eNotifications,
Remote Code Changes,
elink
City of Colton Electric Yard
150 S 10th St.
Add: CaptureCam Panel, (2) Keypad, Security Video Monitoring, O/C (1) Power Supply, (5) Outdoor Loggings w/User ID, Arm/Disarm Cotton, CA 92324 Captur�Cam (6) Contacts (6) eNotificalions, Remote Code Transmitters (S) Changes, elink
.f\«,..o�.,_ Gt,-..,-\-4';'
City or Co on Admin omce r Add: Security System, Main Control 900 N Meridian Ave. Panel, (1) Keypad, (1) Siren, (4)
Colton, CA 92324 Contacts, (2) Motion Detector, (1)
SecureNet (S)
City of Colton Hermosa
Cemetary ehapel
900 N Meridian Ave.
Calton, CA 92324
. Stu-t-r«;,�
Add: Security System, Main Control
Panel, (1) Keypad, (1) Siren, (8)
Contacts, (2) Motion Detector, (1)
SecureNet (S)
Security Monitoring, Open/Close
Loggings w/User ID, Arm/Disarm
eNotification, elink, Remote
code changes, SecureNet
monitorina
Security Monitoring, Open/Close
Loggings w/User ID, Arm/Disarm
eNotification, elink, Remote
code changes, SecureNet
monitoring
$57.50
$395,00
$240,00
$57.50
$57.50
City of Co�o� Hermosa Cemetary Add: CaptureCam Panel,( 1) Keypad, Secu�lty Video Monitoring, 0/C 900 N Meridian Ave. Colton, ( 1) Power Supply, (4) Outdoor Loggings w/User ID, Arm/Disarm $190_00 CA 92324 CaptureCam (S) eNotifications, Remote Code
Changes, elink
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S)
(S) = SSD Owned (C} = Cust omer Owned (X} = Excl uded from Service Plan
11.a
Packet Pg. 776
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm) Page: 10 of: 10
P# P#148692B
•Additional sites may be added to this master agreement. Agreement terms are per location and will commence for additional sites from the date service begins
•1/5/2022 - New Master Contract
•1/27/23 -Add New Burg Locations lo Master Contract: Paul J Rogers Child Dev, Wilson State, Reche Canyon, Cooley Ranch, & Colton WD Impound Yard - CaptureCam
•10/23/23 - L002080 Upgrade: Panel (2) Keypads & ( 1) Zone expander, Add: Cell Communicator & ( 1) Motion &.Add $24.95 RMR (Install on separate proposal)/ L002101 Add Cell Communicator & Cell Monitoring. Add $19.95 RMR (Install on separate proposal)/ Add new locations to the master contract contract : Collon Electric Yard - CaptureCam system $240.00 RMR / Admin Office - Security System $57.50 RMR / Hermosa Cemetary Chapel - $57.50 RMR / Hermosa Cemetary-CaptureCam system $190.00 RMR SECURITY SIGNAL DEVICES, INC.
Presented By: Alisa Murray Alann Agent#: 527980
APPROVED: f �
(SSDuthmizeSignature)
DIR# 1000013363 SUBSCRIBER:
Y: ______________ DATE: ____ _
(Customer Authorized Signature)
NAME: ____________ TITLE _____ _
(Customer Print Name)
lL 11.a
Packet Pg. 777
Attachment: SSD Alarm - Quotes and Contracts - Nov 2023 (4296 : Purchase Order Increase - SSD Alarm)
ITEM NO. 12
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, DIRECTOR OF UTILITIES
SUBJECT: APPROVE RESOLUTION AUTHORIZING APPLICATIONS FOR CALRECYCLE GRANTS, RESOLUTION NO. R-107-23.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Adopt and approve Resolution R-107-23 authorizing the City of Colton to apply for any and all CalRecycle grants.
BACKGROUND
Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state , thereby preserving landfill capacity and protecting public health and safety and the environment.
ISSUES/ANALYSIS
In furtherance of this authority , CalRecycle is required to establish procedures governing the application, awarding, and management of the grants . CalRecycle grant application procedures require, among other things, the governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants.
FISCAL IMPACTS
There are no fiscal impacts. If awarded any CalRecycle grants , staff will submit a staff report and resolution amending the FY budget, upon award notification, to the City Council.
12 Packet Pg. 778
Staff Report to the Mayor and City Council
Resolution - CalRecycle Grants
December 5, 2023
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. 12-19-2023_Resolution R-107-23
12 Packet Pg. 779
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
-1-
RESOLUTION NO. R-107-23
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AUTHORIZING THE SUBMITTAL OF ONE OR MORE APPLICATIONS
SPECIFICALLY NAMED CALRECYCLE GRANT (S) OR FOR ALL
CALRECYCLE GRANTS FOR WHICH THE APPLICANT IS ELIGIBLE
AND AUTHORIZ E THE EXECUTION OF APPLICATION -RELATED
DOCUMENTS BY THE CITY MANAGER OR HIS DESIGNEE
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants.
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COLTON, AS FOLLOWS:
SECTION 1. that the City Manager or their designee, is hereby authorized and empowered to execute in the name of the City of Colton all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project; and
PASSED, APPROVED AND ADOPTED THIS 19TH DAY OF DECEMBER
2023.
__________________________________
FRANK J. NAVARRO
Mayor
ATTEST:
______________________________
STEPHANIE M. VARGAS
Deputy City Clerk
12.a
Packet Pg. 780
Attachment: 12-19-2023_Resolution R-107-23 (4313 : Resolution - CalRecycle Grants)
ITEM NO. 13
STAFF REPORT
DATE: DECEMBER 5, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: WAIVE FULL READING, READ BY TITLE ONLY AND APPROVE
SECOND READING OF AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF COLTON AMENDING SECTIONS IN MUNICIPAL
CODE, CHAPTER 2.60 RELATING TO THE COLTON PUBLIC
LIBRARY, ORDINANCE NO. O-12-23.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
It is recommended to that the City Council Waive full reading, and Approve Second Reading of An ORDINANCE OF THE CITY OF COLTON AMENDING SECTIONS WITHIN CHAPTER
2.60 OF THE COLTON MUNICIPAL CODE RELATING TO THE LIBRARY BOARD OF
TRUSTEES
ATTACHMENT
1. O-12-23 Library Board of Trustees Ordinance Amendment
2. 2.60 Library Board of Trustees Colton 1906
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ORDINANCE NO. O-12-23
AN ORDINANCE OF THE CITY OF COLTON AMENDING SECTIONS WITHIN CHAPTER 2.60 OF THE COLTON MUNICIPAL CODE RELATING TO THE LIBRARY BOARD OF TRUSTEES.
THE CITY COUNCIL OF THE CITY OF COLTON DOES ORDAIN AS
FOLLOWS:
SECTION 1: Section 2.60.030 of the Colton Municipal Code is hereby deleted and its entirety and restated to be read as follows:
“Section 2.60.030 – Meetings
The Colton Board of Library Trustees shall regularly meet at 12:00 p.m. the fourth Tuesday of the months of January, March, May, July, September, and November, at the Main Library, or at such other location as designated and properly noticed within the Cit y of Colton. The Library Board also hold special meetings, pursuant to applicable state law, whenever necessary
SECTION 2: Section 2.60.035 of the Colton Municipal Code is established to be read as follows:
“Section 2.60.035 - President
The Board of Library Trustees Shall appoint one of their number president, who Shall serve for one year and until his successor is appointed, and in his presence Shall select a president pro tem.
SECTION 6: Effective Date. This ordinance shall be in full force and effect thirty (30) days after its passage.
SECTION 7: Certification. The City Clerk shall certify to the passage of this Ordinance and cause the same or a summary thereof to be published within fifteen (15) days after the adoption in a newspaper of general circulation, printed, and published in Colton, California.
PASSED, APPROVED AND ADOPTED this 21st day of November, 2023.
________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:
STEPANIE M. VARGAS
Deputy City Clerk
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Attachment: O-12-23 Library Board of Trustees Ordinance Amendment (4303 : Second Reading of Ordinance No. O-12-23) Chapter 2.60 - LIBRARY
2.60.010 - Established.
A public library is established in the City.
(Ord. 218 § 1, 1906)
2.60.020 - Board of Trustees—Terms.
The public library Shall be managed by a Board of Library Trustees consisting of ve members appointed by the president of the Board by Trustees by and with the consent of the Board of Trustees and Shall hold o ce for three Years serving without compensation; provided, however, that the members of the board Shall so classify themselves by Lot that one of their number go out of o ce at the end of the current scal Year; two at the end of one Year thereafter and the other two at the end of two Years thereafter. (Ord. 218 § 2, 1906)
2.60.030 - Meetings.
The Board of Library Trustees Shall meet at least once a Month at such time and places as the said Board of Library Trustees May x by Resolution. A special meeting May be called at any time by three Trustees by Written Notices served upon each member at least three hours before the time speci ed for the proposed meeting; a majority of the board Shall constitute a quorum for the transacting of Business. The Board of Library Trustees Shall appoint one of their number president, who Shall serve for one Year and until his successor is appointed, and in his presence Shall select a president pro tem.
(Ord. 218 § 3, 1906)
2.60.040 - Library fund.
All gifts to the City for library purposes of any kind Shall be put into a fund known as the library fund and said fund Shall always be controlled and expended by the Board of Library Trustees for the bene t and Use of said library. (Ord. 218 § 4, 1906)
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Packet Pg. 783
Attachment: 2.60 Library Board of Trustees Colton 1906 (4303 : Second Reading of Ordinance No. O-12-23)