Bill 1205, authored by Senator Jerry Hill, was successful in requiring the mandated reporting of annual inspections to its administering authority on an annual basis.
SB1205, Hill. Fire protection services: inspections: compliance reporting.
Existing law required the chief of any city or county fire department or district providing fire protection services and his or her authorized representatives to inspect every building used as a public or private school within his or her jurisdiction, for the purpose of enforcing specified building standards, not less than once each year, as provided. Existing law requires every city or county fire department or district provid ing fire protection services that is required to enforce specified building standards to annually inspect certain structures, including hotels, motels, lodging houses, and apartment houses, for compliance with building standard, as provided.
This bill wou ld require every city or county fire department, or district required to perform the above-described inspections to report annually to its administering authority, as defined, on the departments or district’s compliance with the above -described inspection requirements, as provided. The bill would require the administering authority to acknowledge receipt of the report in a resolution or a similar formal document. To the extent this bill would expand the responsibility of a local agency, the bill would create a state-mandated local program.
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
SECTION 1.
Section 13146.4 is added to the Health and Safety Code, to read:
13146.4
(a) Every city or county fire department, city and county fire department, or district required to perform an annual inspection pursuant to Sections 13146.2 and 13146.3 shall report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3. (b) The report made pursuant to subdivision (a) shall occur when the administering authority discusses its annual budget, or at another time determined by the administering authority. (c) The administering authority shall acknowledge receipt of the report made pursuant to subdivision (a) in a resolution or similar formal document. (d) For purposes of this section, “administering authority” means a city council, county board of supervisors, or district board, as the case may be.
ISSUES/ANALYSIS
The California State Fire Marshal mandates inspections to be perform ed annually in all public and private schools (Group E Occupancy), large family daycares, hotels, motels, lodging houses, and apartment houses, (Group R -1, R -2, R2.1, R -4 Occupancy), and high rises. Jails and care facilities (Group I Occupancy) shall be performed every two years.
Colton Fire Department Community Risk Reduction Division, along with Colton Fire Department engine companies, conducted 74 State mandated inspections for fiscal year 2024/2025. Colton Fire Department is 100% compliant on all known State mandated fire inspections within the city.
10 Packet Pg. 498
Staff Report to the Mayor and City Council
Mandated Inspections Report - State Fire Marshal
May 21, 2024
FISCAL IMPACTS
The State of California allows through the Health and Safety Code “Any fee charged pursuant to the enforcement authority of this section shall not exceed the estimated reasonable cost of providing the service for which the fee is charged, pursuant to Section 66014 of the Government Code.” Fire inspection fees for schools (E Occupancies) are not permitted to be collected at this time per California Health and Safety Code Section 13143. Fire inspection fees for apartments, hotels, and motels were established and approved with a comprehensive fee study conducted in 2021 and subsequently approved by Council the same year. Full cost recovery for apartment, hotel, motel, care facilities, and ho spital inspections were invoiced according to approved fee schedule.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. mandated 2_0001
2. resolution 1205 mandated inspections
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Attachment: mandated 2_0001 (4520 : Mandated Inspections Report - State Fire Marshal)
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RESOLUTION NO. R-42-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COLTON ACKNOWLEDGING RE CEIPT OF A REPORT MADE
BY THE FIRE CHIEF OF THE COLTON FIRE DEPARTMENT
REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES
REQUIRED PURSUANT TO SECTIONS 13146.2 AN D 13146.3 OF
THE CALIFORNIA HEALTH AND SAFETY CODE.
WHEREAS: California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and
WHEREAS: California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the Colton Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential car e facilities for compliance with building standards, as provided and,
WHEREAS: California Health & Safety Code Section 13146.2 requires all fire departments, including the Colton Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3 and, WHEREAS: The City Council of the City of Colton intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgement of th e Colton Fire Department’s compliance with California Health an d Safety Code Sections 13146.2 and 13146.3.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTO N DOES
HEREBY EXPRESSLY ACKNOWLEDGE THE MEASURE OF COMPLIANCE OF THE
COLTON FIRE DEPARTMENT WITH CALIFORNIA HEALTH AND SAFETY CODE SECTIONS 13146.2 AND 13146.3 IN THE AREA ENCOMPASSED BY THE CITY OF COLTON FIRE DEPARTMENT, AS FOLLOWS:
SECTION 1. EDUCATIONAL GROUP E OCCUPANCIES:
Educational Group E occupancies are generally those public and private s chools, used by more than six persons at any one time for educational purposes through the 12 th grade.
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Attachment: resolution 1205 mandated inspections (4520 : Mandated Inspections Report - State Fire Marshal) 1 2
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RVPUB\MXM\666167.1 - 2 -
Within the City of Colton there lie 12 Group E occupancies, buildings, structures, and/or facilities.
During fiscal year 20 23-2024, the Colton Fire Depar tment completed the annual inspection of 12 Group E occupancies, buildings, structures, and/or facilities.
This is a compliance rate of 100% for this reporting period.
SECTION 2. RESIDENTIAL GROUP R OCCUPANCIES:
Residential Group R occupancies, for the pu rpose of this resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These resi dential care facilities have a number of different sub - classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc.
The residents may al so be non-ambulatory or bedridden. Within the City of Colton, there lie 34 Group R (and their associated sub-categories) occupancies of this nature.
During fiscal year 20 23-2024, the Colton Fire Department compl eted the annual inspection of 74 Group R occupancies, buildings, structures, and/or facilities.
This is a compliance rate of 100% of known occupancies for this reporting period.
SECTION 3. The resolution is hereby approved, adopted and incorporated herein.
PASSED, APPROVED AND ADOPTED this 21st day of May 2024.
______
FRANK J. NAVARRO, Mayor
ATTEST:
______________
STEPHANIE M. VARGAS, Deputy City Clerk
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Attachment: resolution 1205 mandated inspections (4520 : Mandated Inspections Report - State Fire Marshal)
ITEM NO. 11
STAFF REPORT
DATE: MAY 21, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: APPROVE PURCHASE OF THREE (3) F-250 VEHICLES FROM FAIRVIEW FORD.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve the purchase of three F-250 vehicles from Fairview Ford via the San Bernardino County bid award, in accordance with City of Colton Municipal Code Section 3.08.140(C).
BACKGROUND
The City of Colton, Electric Utility Department is replacing three vehicles in its fleet that have reached the end of their useful life. They are units 903 (2008 Ford Expedition), 039 (2008 Ford Explorer), and 124 (2005 Ford Escape), respectively.
ISSUES/ANALYSIS
Section 3.08.140(C) of the City’s Municipal Code allows the City to join or use the contract(s) of local governments within or outside the State of California with the authorization of the contracting vendor. Staff is proposi ng to utilize the County of San Bernardino bid award to Fairview Ford for various 2023 model year vehicles. Staff proposes to replace the three vehicles with F -250 trucks in accordance with the bid schedule in the amount of $52,496.00 plus applicable fees and taxes for a total of $57,098.15 per vehicle.
FISCAL IMPACTS
11 Packet Pg. 504
Staff Report to the Mayor and City Council
Purchase - Fairview Ford
May 21, 2024
Sufficient appropriations for the purchase are included in the adopted Fiscal Year 2023-24 budget in Electric Utility Fund Substation Automobiles Account Number 520-8000-8003-4910- 0101-0000-000.
ALTERNATIVES
Provide alternative direction to Staff.
ATTACHMENT
1. Vehicle Pricing - Model Year 2023
11 Packet Pg. 505
DESCRIPTION VENDOR PRICE TAX
TIRE
FEE TOTAL NOTES/OPTIONS
1 Subaru Impreza US Fleet Source $22,432.00 $1,962.80 $8.75 $24,403.55 2 Hyundai Elantra US Fleet Source $22,224.00 $1,944.60 $8.75 $24,177.35 3 Subaru Legacy US Fleet Source $25,395.00 $2,222.06 $8.75 $27,625.81 4 Hyundai Sonata SEL US Fleet Source $28,297.00 $2,475.99 $8.75 $30,781.74 5 Ford Escape SE Sport Hybrid 4x4 Fairview Ford $32,696.00 $2,860.90 $8.75 $35,565.65 6 Ford Explorer 4x4 Fairview Ford $36,996.00 $3,237.15 $8.75 $40,241.90 7 Chevrolet Traverse Penske $41,447.27 $3,626.64 $8.75 $45,082.66 8 Ford Expedition SSV MAX 4x4 Fairview Ford $53,996.00 $4,724.65 $8.75 $58,729.40 9 Ford Police Utility 4x4 (Interior Upgrade) Fairview Ford $47,298.00 $4,138.58 $8.75 $51,445.33 10 Ford Police Utility 4x4 (Vinyl Flooring) Fairview Ford $47,398.00 $4,147.33 $8.75 $51,554.08 11 Ford Transit Connect (fold-down seating) Fairview Ford $32,597.00 $2,852.24 $8.75 $35,457.99 Deadline to order: 9/9/2022 12 Ford Transit 12-Passenger Fairview Ford $51,996.00 $4,549.65 $8.75 $56,554.40 Deadline to order: 9/9/2022 13 Ford Transit 15-Passenger Fairview Ford $53,396.00 $4,672.15 $8.75 $58,076.90 Deadline to order: 9/9/2022 14 Ford Transit 150 Cargo Van Fairview Ford $49,594.00 $4,339.48 $8.75 $53,942.23 Deadline to order: 9/9/2022 15 Ford Transit 350 Cargo XL Van Fairview Ford $51,494.00 $4,505.73 $8.75 $56,008.48 Deadline to order: 9/9/2022 16 Ford Ranger Super Crew 4x4 5' Bed Fairview Ford $38,798.00 $3,394.83 $8.75 $42,201.58 17 Ford Ranger Supercab 4x4 6' Bed Fairview Ford $36,998.00 $3,237.33 $8.75 $40,244.08 18 Ford F150 Supercab 4x4 6.5' Bed Fairview Ford $42,296.00 $3,700.90 $8.75 $46,005.65 Deadline to order: 8/12/2022 19 Ford F150 Supercab 4x4 8' Bed Fairview Ford $44,796.00 $3,919.65 $8.75 $48,724.40 Deadline to order: 8/12/2022 20 Ford F150 Super Crew 4x4 5.5' Bed Fairview Ford $46,896.00 $4,103.40 $9.75 $51,009.15 Deadline to order: 8/12/2022
FLEET MANAGEMENT - MOTOR POOL
Model Year 2023 Vehicle Pricing
Reference BID #4608
****One Vehicle per Purchase Order****
****PLEASE BE AWARE -Delivery Times Have Been Extended To 360 Days From Order Date**** Contact Tina Insana (909-387-7854) or Ron Lindsey (909-387-7870) if you need more information
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Attachment: Vehicle Pricing - Model Year 2023 (4523 : Purchase - Fairview Ford) 21 Ford F150 Super Crew 4x4 6.5' Bed Hybrid Fairview Ford $47,796.00 $4,182.15 $8.75 $51,986.90 Deadline to order: 8/12/2022 22 Ford F250 Supercab 4x4 6.75 Bed Fairview Ford $52,496.00 $4,593.40 $8.75 $57,098.15 23 Ford F250 Supercab 4x4 8' Bed Fairview Ford $52,696.00 $4,610.90 $8.75 $57,315.65 24 Ford F350 Supercab 4x4 6.75' Bed Fairview Ford $54,198.00 $4,742.33 $8.75 $58,949.08 25 Ford F350 Supercab 4x4 8' Bed Fairview Ford $54,398.00 $4,759.83 $8.75 $59,166.58 26 Ford F350 Super Crew 4x4 6.75' Bed Fairview Ford $55,794.00 $4,881.98 $8.75 $60,684.73 27 Ford F350 Supercab XLT with Pacific Service
Bed Fairview Ford $66,997.00 $5,862.24 $8.75 $72,867.99 28 Ford F350 Super Crew XLT with Pacific
Service Bed Fairview Ford $68,596.00 $6,002.15 $8.75 $74,606.90
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Attachment: Vehicle Pricing - Model Year 2023 (4523 : Purchase - Fairview Ford)
ITEM NO. 12
STAFF REPORT
DATE: MAY 21, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: APPROVE PURCHASE OF WIRE DOLLY FROM SHERMAN +
REILLY INC.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve the purchase of one Sherman + Rielly TRT-384/60-24k-5HJ wire dolly from Sherman + Reilly, Inc. for $213,948.23.
BACKGROUND
The City of Colton, Electric Utility Depar tment, has one three-gang wire dolly in its fleet. This dolly is a 1979 model year Standard Trailer Company model HRD88, which the Department utilizes regularly for moving material and installing underground cable. With more than 45 – years of continuous service, the existing dolly has reached the end of its useful life and currently has mechanical issues with its material components , for which replacement parts are not available.
ISSUES/ANALYSIS
In accordance with Colton Municipal Code Section 3.08.110, a Notice Inviting Formal Bids was posted to the City’s online bidding system on March 12, 2024 , which notified 368 potential bidders through the City’s online procurement system. Additionally, the Notice Inviting Formal Bids was sent directly to six known prospective bidders. On the bid opening date, April 2, 2024, the City received two responsive bids that were evaluated.
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Staff Report to the Mayor and City Council
Purchase - Sherman + Reilly Inc.
May 21, 2024
Bidder Unit Price Tax Total
Sherman + Reilly $ 196,734.00 $ 17,214.23 $ 213,948.23
Westex Group $ 206,373.97 $ 18,057.72 $ 224,431.69
The bids received were evaluated for compliance with the specifications with the bid from Sherman + Rielly for $213,948.23 being deemed the lowest responsible bidder. The City will purchase one Sherman + Rielly TRT-384/60-24k in the amount of $213,948.23.
FISCAL IMPACTS
Sufficient appropriations are available in the adopted FY2023 -2024 budget in Electric Utility Fund Miscellaneous Equipment Account 520-8000-8004-4930-0101-000.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENT
1. Westex Group Quote W-99578
2. Sherman Reilly COLTON Quote 11949 TRT-384-60-24K 3 19 24 (1).PDF
3. Sherman Reilly - 46 - 47 TURRET TRAILERS BROCHURE
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Sales Quotation
Thank you for choosing Westex Group!
WESTEX GROUP INC 20 Courthouse Square, Suite 219. Rockville, Maryland 20850. USA P: +1 (301) 605 1000 F: +1 (301) 605 1010 [email protected] westexgroup.com
QUOTE #: W-99578 - City of Colton QUOTE DATE: 2024-04-02 QUOTED BY: Jake Beiruty QUOTED TO: City of Colton
650 N. LA CADENA DRIVE
COLTON, California 92324
USA
LEAD TIME: 90 Days
PAYMENT TERMS: Net 30
VALIDITY: 30 days Attn: Nicole Mihld
Item QTY UOM Description Brand Part Number Unit Price Ext. Price 1 1 EA TRT-384/60-24K-5HJ;
AIR;3HRT;13PP;GW
TRT-384/60-24K-T Three Reel Turret
Trailer complete with: Air Brakes,
Tandem Axles, LED Lighting and Pintle
Eye
Towing, Reel Size - 84" x 60" x 8,000 lbs.
each, 360 Degree Turrets with
automatic locks on 15
degree increments and ( 8 ) 10,000 lb.
capacity Cam Followers on each reel for
safety. Sealed Quick release
bearings on reel shafts, Overspin Brakes
- 16" alum/bronze disc-caliper, Drop &
Pin type jacks ( 5 ) Manual
Also includes:
Bed Rollers and Gathering Windows for
UG
Hydraulic Retrievers - 1 per reel
Power Pack - 13 Hp Gasoline Engine
with Hydraulic Front Jack
Hydraulic front and rear stabilizers
611456 $206,373.97 $206,373.97
TOTAL EXW: $206,373.97
Freight Included $0.00
TOTAL FOB: 150 S. 10th Street, Colton, California, 92324, United States :
$206,373.97
Solicitation Number: NM - Bid for Electric Dept Cable Dolly CAGE # 0ZJ05
Unique Entity ID: SP7AJDAT8Z77
DUNS # 106741549
TAX ID # 521312303
SMALL BUSINESS
Certified Minority Business Enterprise (MBE) # CR26193
**Please note that the above pricing is valid for the above bill of material/quantities. Any change in the bill of material/quantities will warrant a change in prices offered. **Availability is subject to change based on when the order is released, as prior sales may affect inventory and lead times.
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Attachment: Westex Group Quote W-99578 (4516 : Purchase - Sherman + Reilly Inc.) Thank you for choosing Westex Group!
WESTEX GROUP INC 20 Courthouse Square, Suite 219. Rockville, Maryland 20850. USA P: +1 (301) 605 1000 F: +1 (301) 605 1010 [email protected] westexgroup.com
**Any order being paid by wire transfer, please add $50.00 for international wire transfer fees.
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Attachment: Westex Group Quote W-99578 (4516 : Purchase - Sherman + Reilly Inc.) Quote: 11949
Sherman & Reilly, Inc.
400 West 33rd Street
Chattanooga, TN 37410 USA
www.sherman-reilly.com
Page: 1/2
CITY OF COLTON
FINANCE DEPARTMENT
650 N. LA CADENA DRIVE
COLTON CA 92324
FormAddress-EmailURI: [email protected]
Date: Mar 19, 2024
Your Reference: TRT-384/60-24K
Valid To: May 4, 2024
Request Date: Jun 30, 2024
Customer Number: 217690
Contact: 6102 CARLSON SALES, INC.
E-Mail: [email protected]
Dear Sir or Madam,
Thank you for your interest. We offer the following items:
Line Product Description Quantity Net Price Net Value
10 611456 TRT-384/60-24K-5HJ;
AIR;3HRT;13PP;GW
1 Each 196,734.00 USD / 1
Each
196,734.00 USD
List Price 196,734.00 USD / 1 Each 196,734.00 USD
State sales tax (%) 6.00 % 11,804.04 USD
County sales tax (%) 2.75 % 5,410.19 USD
TRT-384/60-24K-T Three Reel Turret Trailer complete with: Air Brakes, Tandem Axles, LED Lighting and Pintle Eye Towing, Reel Size - 84" x 60" x 8,000 lbs. each, 360 Degree Turrets with automatic locks on 15 degree increments and ( 8 ) 10,000 lb. capacity Cam Followers on each reel for safety. Sealed Quick release bearings on reel shafts, Overspin Brakes - 16" alum/bronze disc-caliper, Drop & Pin type jacks ( 5 ) Manual Also includes:
Bed Rollers and Gathering Windows for UG
Hydraulic Retrievers - 1 per reel
Power Pack - 13 Hp Gasoline Engine with Hydraulic Front Jack Hydraulic front and rear stabilizers
Total Item Net Value 196,734.00 USD
State sales tax (%) 6.00 % 11,804.04 USD
County sales tax (%) 2.75 % 5,410.19 USD
Total 213,948.23 USD
Payment Terms: 30 days net
Incoterms: FOB Origin, -
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Attachment: Sherman Reilly COLTON Quote 11949 TRT-384-60-24K 3 19 24 (1).PDF (4516 : Purchase - Sherman + Reilly Inc.) Quote: 11949
Quote Number: 11949
Page: 2 / 2
Sherman & Reilly, Inc.
400 West 33rd Street
Chattanooga, TN 37410 USA
www.sherman-reilly.com
Prices - The prices quoted are those in effect on the date of the quotation and will remain in effect for forty-five (45) days from the date of the quote. Prices are Ex-works Sherman + Reilly, Inc. (S+R) dock unless otherwise specified. Prices do not include, and Buyer shall pay, all costs and expenses incident to shipment and handling of products from point of delivery of the products by S+R to final destination. Payment - Where S+R extends credit to the Buyer, terms of payment shall be net thirty (30) days from the invoice date in US currency unless specified otherwise on the quote. Unless otherwise specifically agreed to in writing, payment from Buyer shall not be contingent on payment or financing from a third party. Buyer is also responsible for any sales, use or excise or similar taxes, duties, or levies now or hereafter enacted or imposed by governmental authority on the sale, delivery and ore use of the products sold by S+R. Buyer is responsible to provide a valid tax exemption certificate with their purchase order to avoid such tax being charged. If, in S+R's judgment, Buyer's financial condition does not justify the terms of payment specified, S+R may cancel delivery of the products unless the Buyer immediately pays for all products that have been delivered and pays in advance for other products that are due to be delivered. S+R retains the right to impose late fee of .277% per day for all payments that are late.
Title and Delivery - Unless otherwise stated in S+R quotation, all shipments of goods shall be delivered F.O.B. origin, and title and liability for loss or damage thereto shall pass to the Buyer upon delivery to the Buyer's carrier. Buyer shall be liable for costs of insurance and transportation, taxes and any other expenses incurred, or licenses required at destination. Shipping dates are approximate only. S+R shall not be liable for any loss or expense for failing to meet a specific shipping date. Buyer hereby grants a lien and security interest in products delivered until payment is received in full. If Buyer requests S+R hold products until Buyer arranges transportation, Buyer agrees to assume ownership of products on the date the products were ready for shipment. Contingencies and Force Majeure - S+R shall not be liable for any delay in delivery caused by any contingency beyond the control of either S+R or S+R's suppliers, including, but not limited to, war, sabotage, insurrection, act of any government or any agency, judicial action, labor dispute, accident, insurance loss or other act of GOD, where S+R has exercised ordinary care in prevention thereof.
Cancellation - Orders for any products submitted by Buyer and acknowledged by S+R cannot be canceled for any reason. Inspection - Buyer, at its option and expense, may inspect products for compliance to its purchase order prior to shipment. Limitation of Liability - Buyer shall defend, indemnify and hold harmless S+R, its employees and agents from and against all liabilities, claims, damages, losses and expenses for injury to any person or damage to real or tangible personal property which directly or indirectly arises out of breach of any agreement between the parties or the misuse, unsafe, negligent, or inappropriate use of any products sold by S+R to Buyer. Non-Waiver of Default and Collection Rights - In the event of any default by the Buyer, S+R may invoke any remedy provided by law or by terms of this agreement and may decline further shipments. Applicable Law and Forum - All matters arising out of or relating to this agreement shall be governed by and in accordance with the laws of the State of Tennessee. Any legal suit, action or proceeding arising out of this agreement shall be instituted in the State of Tennessee, Hamilton county.
LIMITED WARRANTY: Please refer to www.sherman-reilly.com. The Standard Limited Warranty defined on our web site covers all SRI products. The Forever Warranty defined on our web site further covers SRI products comprising distribution and transmission single-conductor blocks and bundled blocks, and related accessories; collectively, “Products”.
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Attachment: Sherman Reilly COLTON Quote 11949 TRT-384-60-24K 3 19 24 (1).PDF (4516 : Purchase - Sherman + Reilly Inc.)
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Attachment: Sherman Reilly - 46 - 47 TURRET TRAILERS BROCHURE (4516 : Purchase - Sherman + Reilly Inc.)
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Attachment: Sherman Reilly - 46 - 47 TURRET TRAILERS BROCHURE (4516 : Purchase - Sherman + Reilly Inc.)