Colton City Council
March 18, 2025

1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Henry M. Razo

City Manager William R. Smith
City Attorney Carlos Campos
City Clerk Isaac T. Suchil

AGENDA

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, MARCH 18, 2025 – 6:00 P.M.

CITY HALL, COUNCIL CHAMBERS
CLOSED SESSION - 5:00 p.m.

NO CLOSED SESSION

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

2 OPEN SESSION
6:00 P.M.

OPEN SESSION CALLED TO ORDER
INVOCATION Pastor Josue Zapata - Centerpoint Church
FLAG SALUTE Veterans of Foreign Wars (VFW) Commander Bernie Moyeda

ROLL CALL

CEREMONIAL MATTERS
Presentations, Awards, Proclamations
 Business Focus - Leno's Rico Taco
 Recognition - Lifelong Colton Resident 102nd Birthday  Recognition - San Bernardino Spartans Football Association

MAYOR AND COUNCIL ITEMS

GIFT DISCLOSURES
Prior to rendering a decision in any proceeding involving a license, permit, contract or other entitlement pending before the City Council, any Council Member who has received been promised a gift or gifts aggregating $50.00 or more in value within the preceding twelve months from a party or participant in the proceeding shall disclose that fact either orally or in writing during open session. This disclosure shall be made part of the official public record of the proceeding, either as part of the minutes of the meeting or as a separate writing filed with the city. (CMC Section 2.04.030) AB 1234 ORAL REPORTS
Members of the City Council shall provide brief reports on meetings attended at the expense of the city. (GC Section 53232.3(d))

APPOINTMENTS

MAYOR AND COUNCIL DISCUSSION ITEMS

PUBLIC HEARINGS
There are no Public Hearing items.

3 BUSINESS ITEMS
To speak on business items, it is requested that you obtain a card from the City Clerk and complete it by noting the agenda item number, as well as whether you are in favor, opposition or neither, and give it to the City Clerk. The applicant will be allowed 5 minutes to address the Council and all other persons will be allowed 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.
(1) FY2024-25 Mid-Year Budget Review - Approve and Adopt Resolutions for FY2024-25 Mid-Year Budget Review, RESOLUTION NO. R-10-25, CUA-01-25, and CHA-01-25. [Staff Person: Stacey Dabbs]
PUBLIC COMMENT Limit 3 Minutes
This is the portion of the meeting specifically set aside to invite your comments regardi ng Consent Calendar items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide a copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

(2) Minutes - Approval of Minutes for the City Council Regular Meetings Held on February 18, 2025 and March 04, 2025, and Approval of Minutes for City Council Special Meeting Held on February 24, 2025, on File in the Office of the City Clerk.
[City Clerk: Isaac T. Suchil]
(3) Warrants - Approve US Bank voucher dated 01/16/2025 and totaling $75,677.82; voucher numbers 217506 to 217670 dated 02/13/2025 and totaling $1,316,114.06 and voucher numbers 217671 to 217791 dated 02/20/2025 and totaling $2,610,981.88.
[Staff Person: Stacey Dabbs]
(4) Annual Housing Progress Report - Approve and Adopt Resolution Approving the 2024 Annual Housing Progress Report, RESOLUTION NO. R-08-25.
[Staff Person: Heidi Duron]
(5) Contract Award - All American Building Services Inc. - Approve Award of Contract to All American Building Services Inc. for the Colton Avenue Bike Path Improvement Project and Approve and Adopt Corresponding Budget Resolution, RESOLUTION NO. R-09-25.
[Staff Person: Robert DeLoach]

4 (6) Contract Award - SWC Contracting Corporation - Approve Contract Award to SWC Contracting Corporation for the Well 22 Rehabilitation and Site Improvement Project and Approve and Adopt a Resolution to Approve Amending the Fiscal Year 2024/2025 Budget, RESOLUTION NO. R-18-25. [Staff Person: Robert DeLoach]
(7) Emergency Condition - Aqua Mansa Power Plant - Confirm Emergency Condition at Agua Mansa Power Plant.
[Staff Person: Charles Berry]
(8) Notice of Completion - Valley/La Cadena Signal Modification Project - Approve a Notice of Completion for the Valley Blvd./La Cadena Drive Traffic Signal Modification Project. [Staff Person: Robert DeLoach]
(9) Purchase - Cues Inc CCTV Van - Approve the Purchase of a New Ford E-450 Cut-away Van with 14-Foot Cargo Box Equipped with Closed-Circuit Television System from Cues Inc. for the Water Utilities Department and Approve and Adopt a Resolution to Amend the Fiscal Year 2024/2025 Wastewater Utility Budget, RESOLUTION NO R-17-25.
[Staff Person: Robert DeLoach]
(10) Purchase - Sonsray Machinery - Approve the Purchase of a Backhoe Loader from Sonsray Machinery for the Water Utilities Department, RESOLUTION NO. R-14-25. [Staff Person: Robert DeLoach]
(11) Purchase - Cummins - Approve the Purchase of Two (2) Portable Generators from Cummins for the Water Utilities Department.
[Staff Person: Robert DeLoach]
(12) Training Expenses - City Clerk Office Staff - Approve and Adopt a Resolution to Approve Training Expenses for the City Clerk Office Staff, RESOLUTION NO. R-11-25. [Staff Person: Stephanie M. Vargas]
(13) Training Expenses - Electric Utility Staff - Approve and Adopt a Resolution Approving Increased Travel Expenses for Electric Utility Staff, RESOLUTION NO. R-13-25. [Staff Person: Charles Berry]
(14) Second Reading of Ordinance No. O-03-25 - Approve Second Reading of an Ordinance of the City Council of the City of Colton, California, Amending Chapter 10.44 of the Colton Municipal Code Regarding Preferential Parking and Making Findings Under CEQA, ORDINANCE NO. O-03-25. [Staff Person: Stephanie M. Vargas]

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor and Council on various issues and activities throughout the community. Comments shall be limited to 5 Minutes per speaker.

CITY MANAGER'S REPORTS

ADJOURNMENT

5 I, Stephanie M. Vargas, the Chief Deputy City Clerk, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted , at least seventy-two (72) hours prior to the meeting per Government Code 54954(a), at the following locations:

City of Colton City Hall 650 N. La Cadena Drive
City of Colton Website, www.coltonca.gov <http://www.coltonca.gov>

PROCEDURES FOR ADDRESSING CITY COUNCIL

For the Official Record, it is requested that you obtain a card from the Deputy City Clerk and complete it by noting a specific item number on the Agenda, if applicable, or you can identify the subject that you wish to address under the Public Comment portion of the Agenda. The City Council encourages public input on all City issues within the Rules of Decorum. Speakers will be limited to the time periods provided on the Agenda; provided, however, that the presiding officer sha ll have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned withou t first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

NOTICE TO PUBLIC

Staff reports or other written documentation relating to eac h item referred to, on the Agenda, are available for public inspection at the following locations: Office of the City Clerk, 650 N. La Cadena Drive, Colton, CA; City of Colton Public Library, 656 9 th St., Colton, CA; or the City of Colton Internet Website, www.coltonca.gov. Any person having questions concerning any item on the Agenda may call the City Clerk at 370 -5191 to make inquiry concerning the nature of the item described on the Agenda. The City Clerk shall direct inquiries to the appropriate office.

All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

6 In compliance with the American with Disabilities Act, if you need special assistance to participate in a City Meeting, please contact the City Clerk’s Office at 909 -370-5001. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LEGAL CHALLENGES

If you challe nge in court any discussion or action taken concerning an item on this Agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consid eration of the item at the meeting.

MANUAL OF PROCEDURE

The City Council adopted its Manual of Procedure pursuant to Resolution No. R-41-18, with the latest updates being approved on November 2, 2021. Copies are available in the Office of the City Clerk.

ITEM NO. 1

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE AND ADOPT RESOLUTIONS FOR FY2024-25 MID-YEAR BUDGET REVIEW, RESOLUTION NO. R-10-25, CUA-01-25, AND
CHA-01-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Adopt Resolution No. R-10-25 authorizing the amendment of the Fiscal Year 2024-25 Budget to include certain necessary adjustments as detailed in this report.

2. It is recommended that the Colton Utility Authority Board adopt Resolution No. CUA- 01-25 authorizing the amendment of the Fiscal Year 2024-25 Budget to include certain necessary adjustments as detailed in this report.

3. It is recommended that the Housing Authority Board adopt Resolution No. CHA-01-25 authorizing the amendment of the Fiscal Year 2024-25 Budget to include certain necessary adjustments as detailed in this report.

BACKGROUND

The City Council adopted the City of Colton Fiscal Year 2024 -25 Budget at its May 21, 2024 City Council meeting after a series of public workshops. The originally adopted General Fund budget included estimated revenues of $65,942,702 and proposed expenditures totaling $65,893,845. Factor ing in prior year Purchase Order rolls and authorized prior year budget carryovers, as well as any additional revenue projections and appropriations authorized by the City Council during the course of the current fiscal year, the current General Fund reven ue budget is $74,995,866 while the expenditure budget totals $81,933,316.

1 Packet Pg. 7
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

It is considered best practice to review the budget on an ongoing basis to ensure the fiscal integrity of all City operations. The purpose of this report is to provide a summary of the information that will assist the City Council in the decision-making process. This report includes projections to close the fiscal year for each City fund, and all recommended changes to the budget, including previously approved Council actions thr ough the date of this report, as illustrated in the attached Actual and Projected Fund Balances Worksheet.

ISSUES/ANALYSIS

Staff began the mid -year process by first examining the prior fiscal year’s outcomes, then proceeding to evaluate revenue and expen diture performance in the first six months of the current fiscal year, and finally, staff made certain assumptions about performance for the final six months of the fiscal year. Based on this analysis, staff has conservatively estimated ending fund balances for Fiscal Year 2024-25.

GENERAL FUND
As of December 31, 2024, with approximately 5 0% of the fiscal year complete, General Fund revenues are 41.86% received while expenditures are 40.83% spent (including encumbrances

48.47% spent). Certain major Gene ral Fund revenues, such as property taxes, are primarily collected in the second, third, and fourth quarters of the fiscal year and, thus, at mid -year, will generally show less than 50% collected. Property tax in -lieu of VLF, which represents approximately 10% of estimated revenue, is collected in the third and fourth quarters and thus has a significant lowering effect on the percentage received in the first half of the fiscal year. In addition, sales tax receipts through December reflect only four months of collection due to the required accrual method of accounting.

REVENUES
Overall, based on current estimates, revenues are projected to increase through the end of FY2024-25 by $5,197,138 over current budgeted revenues, which represents an increase of 7.1% over the current budget and 18.6% over the original budget projections, as illustrated in the table below.

1 Packet Pg. 8
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

$ %
PROPERTY TAXES 8,272,000 8,272,000 8,455,000 183,000 2.2% VLF - PROPERTY TAXES 8,081,081 8,081,081 8,081,081 - 0.0% SALES TAXES 11,865,600 11,865,600 11,407,000 (458,600) -3.9% TRANSACTIONS & USE TAX 10,006,000 10,006,000 10,334,000 328,000 3.3% FRANCHISE TAXES 2,312,600 2,312,600 2,431,842 119,242 5.2% OTHER TAXES 2,257,527 2,257,527 1,937,527 (320,000) -14.2% LICENSES & PERMITS 2,348,131 2,348,131 2,451,831 103,700 4.4% INTERGOVERNMENTAL 1,430,281 1,430,281 1,439,281 9,000 0.6% CHARGES FOR SERVICES 3,194,657 3,294,657 4,093,720 799,063 24.3% USE OF MONEY AND PROPERTY 1,748,000 1,748,000 1,770,200 22,200 1.3% FINES AND FORFEITURES 538,825 538,825 489,025 (49,800) -9.2% GENERAL FUND TRANSFER 12,000,000 12,000,000 15,900,000 3,900,000 32.5% OTHER FINANCING SOURCES 1,888,000 8,841,164 9,402,497 561,333 6.3% TOTAL RE VE NUE 65,942,702 72,995,866 78,193,004 5,197,138 7.1% VARIANCE +/(-)

E STIMATE D GE NE RAL FUND RE VE NUE S
FY 2024-25 MID-YEAR

ORIGINAL

BUDGE T

CURRE NT

BUDGE T

E STIMATE D

TO CLOSE

The projected revenue increase is primarily driven by growth across multiple revenue categories, including the General Fund Transfer (GFT), c harges for services, transaction and use tax, franchise tax, licenses and permits, and earnings from the use of money and property. However, the City of Colton’s Q3 2024 sales tax reports indicate signs of an economic slowdown, with most major industry sec tors experiencing year -over-year declines. While anticipated revenue from the Bradley Burns 1% sales tax has decreased, this impact has been partially offset by a modest increase in local district transactions and use tax revenue associated with Measure S.

Given the limited duration of sales data and the differing application of the local district tax compared to the Bradley Burns sales tax, the City has maintained a conservative approach to budgeting transactions and use tax revenues. Additionally, upward trends in General Fund revenues are being observed, particularly in charges for services, including fire cost recovery fees from CalOES emergency response and zoning and subdivision fees from new development.

General Fund Transfer
With the adoption of the FY202 4-25 budget, the total GFT amount approved by City Council in accordance with Measure V was $ 12,000,000. Pursuant to the Flow of Funds Ordinance, the GFT is calculated using the prior years’ audited actual gross revenues less any restricted revenue, which was finalized with the presentation of the Annual Comprehensive Financial Report for the year ending June 30, 202 4. The total GFT available for transfer in FY2024 -25 is $17,769,395, which represents 20% of the FY2023 -24 eligible r evenue. Staff and Finance Committee recommendations are to increase the GFT to a 17.9% transfer, for a total transfer amount of $15,900,000.

The GFT Oversight Committee functions in an advisory capacity to the City Council of the City of Colton. It make s recommendations regarding the GFT amount from the Electric Utility Fund 1 Packet Pg. 9
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

to the City’s General Fund. The GFT Committee had a regular meeting scheduled on March 11, 2025, to consider its mid -year recommendations to the City Council. The Committee lacked a quorum to formally conduct the meeting. However, staff presented the information in the report to the members present and encouraged the members to attend the March 18, 2025, City Council meeting to make their personal recommendations.

EXPENDITURES
With respect to expenditures, most costs are relatively straight -line in nature, i.e., there is a proportionate share spent each month. However, there are some operating costs, as well as capital expenditures, that do not follow this pattern. Because of these timing issues, year-to-date expenditure percentages by Department may vary, while the overall budget to actual percentage is in line with expectations. Overall, General Fund expenditures are estimated to decrease by a net amount of $ 1,330,195, or -1.62% to close the fiscal year over the current adopted budget.

After including the requested mid -year amendments and netting certain one -time items, the FY2024-25 projected General Fund expenditure estimate to close is illustrated as follows.

General Fund expenditures are projected to decrease by a net of $ 1,330,195. The increase factors in the following:

 A ($2,524,626) decrease in General Fund cost allocations for reductions in mid -year funding necessary for the Insurances Fund.
 A ($488,535) net salary savings for vacant positions.  A $544,000 increase in contracted services in the Police Department to fund the SWAG contract to provide services for the unhoused. This contract was not originally anticipated in the FY2024 -25 adopted budget, but the im mediate success of its implementation necessitates the request for additional services. SWAG’s primary mission in Colton is to address the key barriers to homelessness, focusing particularly on substance abuse and mental health challenges. Between October and December 2024, SWAG engaged with 218 unhoused individuals, providing essential mental and physical health services to 29 clients. The team also facilitated the placement of five clients into treatment centers for substance abuse support. Furthermore, S WAG made 134 calls on behalf of clients to connect them with vital resources and services, ensuring they receive the comprehensive support they need. SWAG provides mental health referral services, crisis stabilization unit referrals, medical service referr als, and substance abuse service attempts, connections, bed checks, and placements.
 A $415,067 increase in CalOES reimbursable Fire Department overtime for emergency responses (revenue offset)
 A $305,000 increase related to an increase in Police Departme nt staffing to add one (1) Police Sergeant and two (2) Police Officers. Of the mid-year increase, $139,000 relates to the salaries and benefits to fund the positions through year end, and $168,000 relates to vehicles purchases for those positions. The ann ual recurring General Fund cost of the three positions is estimated at $556,000.
1 Packet Pg. 10
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

 A $130,000 increase for Police Department vehicle maintenance, repairs, and increased fuel expenses.
 A $127,500 elections expense increase in the City Clerk’s office for the November 2024.  A $100,000 increase in miscellaneous Police Department equipment for required upgrades to 9-1-1 equipment for the Microsoft Teams migration.  A $15,734 increase Fire Department vehicle operating expenses related to fuel CalOES reimbursable events (revenue offset) and command vehicle repairs.  Additional requests include: Increase in City Council operating supplies and equipment to replace chairs in the Council Chambers and Council Conference Room , $13,000; Development Services department bank f ees (revenue offset) , $ 10,000; Publication expense increase in Development Services for required notice publications , $4,000; and other nominal increases/decreases to various line items representing a net increase of $16,666 across all departments.

The re venue and expenditure adjustments recommended herein are projected to result in the following fund balance outcome for the General Fund:

Total Spendable General Fund Balance as of June 30, 2024 $ 53,796,778 Pension Reserve Balance, June 30, 2024 28,107,984 OPEB Reserve Balance, June 30, 2024 12,515,145
Total Available General Fund Balance, June 30, 2024 $ 13,173,649

Projected Revenues for FY 2024-25 78,193,004 Projected One-Time Expenditures for FY2024-25 8,634,745 Projected Operating Expenditures for FY 2024-25 71,968,376 FY 2024-25 Surplus/(Deficit) (2,410,117) Estimated Fund Balance on June 30, 2025 $ 51,386,661 Available Spendable Fund Balance June 30, 2025 10,763,532 Pension Reserve Balance, June 30, 2025 28,107,984 OPEB Reserve Balance, June 30, 2025 12,515,145

These amendments result in a General Fund structural deficit of ($ 2,410,117), balanced with the use of reserves. The total spendable General Fund reserve balance at June 30, 202 5 is projected to be $51,386,661, of which $ 28,107,984 is committed for pension obligations and $ 12,515,145 is committed for OPEB obligations. The total available General Fund Reserve Balanc e at June 30, 202 5 is estimated to be $ 10,763,532, or approximately 15% of proposed General Fund operating expenditures, netting out previously designated ARPA fund projects now appropriated in the General Fund, and meeting the City’s reserve requirement.

1 Packet Pg. 11
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

ORIGINAL CURRE NT E STIMATE D
BUDGE T BUDGE T TO CLOSE $ %
CITY COUNCIL 206,461 206,461 219,461 13,000 6% CITY CLERK 502,943 502,943 630,443 127,500 25% CITY MANAGER 882,293 884,149 884,149 - 0% PUBLIC INFORMATION OFFICE 30,100 37,600 37,600 - 0% ECONOMIC DEVELOPMENT 583,430 585,343 585,343 - 0% TOTAL CITY MANAGER 1,495,823 1,507,093 1,507,093 - 0% NON DEPARTMENTAL (9,618,972) (8,734,672) (10,436,299) (1,701,627) -19% HUMAN RESOURCES 3,003,639 3,313,639 3,313,639 - 0% CITY ATTORNEY 885,000 885,000 885,000 - 0% CITY TREASURER 60,232 60,232 60,232 - 0%

FINANCE DEPARTMENT
ADMINISTRATION 2,023,919 3,207,755 3,282,646 74,891 2% CUSTOMER SERVICE 2,034,562 2,069,591 2,069,591 - 0% PURCHASING 405,167 405,167 405,167 - 0% TOTAL FINANCE DEPARTMENT 4,463,648 5,682,513 5,757,404 74,891 1%

POLICE DEPARTMENT
POLICE ADMINISTRATION 17,874,324 20,583,228 19,716,286 (866,942) -4% PATROL 8,710,368 8,710,368 9,999,531 1,289,163 15% DETECTIVES 2,107,994 2,107,994 1,920,362 (187,632) -9% CODE ENFORCEMENT 1,157,961 1,157,994 1,252,863 94,869 8% TOTAL POLICE DEPARTMENT 29,850,647 32,559,584 32,889,042 329,458 1%

FIRE DEPARTMENT
OPERATIONS 18,111,826 19,374,071 18,896,798 (477,272) -2% SAFETY 601,969 603,872 451,991 (151,881) -25% WEED ABATEMENT PROGRAM 72,700 116,860 116,860 - 0% DISASTER PREPAREDNESS 304,212 346,800 716,044 369,244 106% TRAINING TEAM - 5,489 5,489 - 0% TOTAL FIRE DEPARTMENT 19,090,707 20,447,092 20,187,182 (259,910) -1%

PUBLIC WORKS
ADMINISTRATION & ENGINEERING 2,827,577 4,867,004 4,921,311 54,307 1% STREETS MAINTENANCE 1,092,832 1,485,959 1,516,693 30,734 2% PARKS MAINTENANCE 1,400,163 1,659,666 1,757,405 97,739 6% TOTAL PUBLIC WORKS 5,320,572 8,012,629 8,195,409 182,780 2%

COMMUNITY SERVICES
ADMINISTRATION 1,288,874 1,318,137 1,176,324 (141,813) -11% RECREATION SERVICES 2,955,556 6,462,587 6,605,557 142,970 2% LIBRARY 683,882 1,071,382 1,105,013 33,631 3% HERMOSA GARDENS OPERATIONS 370,725 1,252,956 1,252,956 - EMERGENCY OPERATIONS 19,800 19,800 19,800 - TOTAL COMMUNITY SERVICES 5,318,837 10,124,862 10,159,650 34,788 0%

DEVELOPMENT SERVICES
PLANNING 4,103,732 6,032,939 6,002,689 (30,250) -1% BUILDING 1,210,576 1,333,002 1,232,177 (100,825) -8% TOTAL DEVELOPMENT SERVICES 5,314,308 7,365,941 7,234,866 (131,075) -2% TOTAL E XPE NDITURE S 65,893,845 81,933,316 80,603,122 (1,330,195) -1.62% VARIANCE +/(-)

PROJE CTE D GE NE RAL FUND E XPE NDITURE S
FY2024-25 MID-YEAR

1 Packet Pg. 12
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

PERSONNEL REQUESTS
Included in the figures presented in this report, the FY2024-25 Mid-Year Budget proposes to add the following full-time positions to the City’s Authorized Positions List:

 One (1) Police Sergeant
 Two (2) Police Officer
 Two (2) Water Distribution Operator I/II
 One (1) Sr. Office Specialist in Auto Shops

The Police Department’s mid-year personnel requests align with the positions outlined in Year 2 of the staffing plan previously presented to the City Council during the adoption of the FY 2023- 24 budget. For the FY 2024 -25 budget adoption, the hiring of these positions was deferred to prioritize filling existing vacancies within the department. Through a coordinated hiring effort between Police Administration and Human Resources, cou pled with the positive impacts of recent labor plan updates, the department has successfully reduced sworn vacancies to a reasonable level. As a result, this mid -year request includes the addition of one Police Sergeant and two Police Officers to further enhance departmental operations and public safety services.

The addition of two full -time Water Distribution Operator I/II positions, funded through the Water Utility Fund, is essential to improving efficiency and service reliability. Water meter reading is a critical extension of the water distribution system, requiring regular maintenance and periodic replacement. These positions will allow trained operators to perform on -site repairs and replacements during meter reading, reducing delays and eliminating the need for separate work orders. This approach streamlines operations, minimizes service disruptions, and ensures that certified staff can address issues promptly while maintaining focus on higher -priority water system needs.

Finally, the addition of a full-time Sr. Office Specialist position in the Auto Shops Division is essential to improving operational efficiency and allowing mechanical staff to focus on critical fleet repairs and maintenance. Currently, the division has no dedicated administrative s upport, requiring operations staff to manage work orders, DMV records, and other essential records management tasks. This administrative burden diverts skilled mechanics from their primary responsibilities, impacting productivity and service levels. A dedi cated Senior Office Specialist would streamline administrative processes, ensure accurate record -keeping, and enhance overall workflow efficiency within the division.

ENTERPRISE FUNDS
The City’s major enterprise funds, namely Electric, Water and Wastewate r, are all recommended for adjustment at mid -year based on current operations and capital improvement expectations through the end of the fiscal year. It should be noted that each of these operations met or exceeded projected operating results for the prior fiscal year.

Electric
1 Packet Pg. 13
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

Included in the Electric Utility Fund year -end projections are the increased revenues primarily attributed to restricted revenue for consigned emissions allowances, interest income, new development fees, and sale of resource adeq uacy. Additionally, the budget also includes a $3.4 million increase in appropriations mostly related to a $3.9 million increase in the General Fund Transfer, offset by salary savings from vacant positions . The Electric Department is projecting overall r evenues for fiscal year 202 4-25 to increase by $ 2,078,621 over the current adopted budget. Year-end expenditure projections anticipate a n increase of $3,388,092 in appropriations over the current budget resulting primarily from capital needs.

Based on current estimates and after factoring out the current net investment in capital assets and required reserve for debt service, the Electric Fund is expected to end the year with an approximate available net position of $ 29,719,012, or 25.2% of the proposed ap propriations of $117,729,223.

Water
The Water Fund revenue projections reflect an increase of $ 411,690 over the current budget, which is mostly attributed to a $ 331,290 increase in the refunds, rebates and reimbursements category, an $88,000 increase in interest income , and supplemented by some other minor adjustments in other revenue categories . Expenditures are also projected to increase over the current budget by $ 757,814, which is associated with a $ 554,320 increase salaries and benefits associated with two additional positions and other labor plan adjustments , a $203,550 increase in perchlorate resin expenses, and nominal other adjustments in utilities operations expenses based on year-to-date actuals.

Based on current estimates and after factoring out the current net investment in capital assets and required reserve for debt service, the Water Utility Fund is expected to end the year with an approximate available net position of $3,111,249, or 11.5% of the proposed appropriations of $34,502,937.

Wastewater
The latest revenue projections in the Wastewater Fund reflect a $ 85,000 decrease over the current budget, attributed to a $ 169,800 decrease in trustee interest income, offset by a $45,000 increase in pooled interest income and minor other increased in connection fees and late charges.

Expenditures are also projected to increase over the current budget by $ 616,742 due to a $350,000 increase in sludge hauling, a $200,000 increase in RIX facilities expenses, a $105,500 increase in utilities ex pense, and other minor adjustments and offsets in other operations expenses.

Based on current estimates and after factoring out the current net investment in capital assets and required reserve for debt service, the Wastewater Utility Fund is expected to end the year with an approximate available net position of $4,926,379, or 40.9% of the proposed appropriations of $14,578,508.

1 Packet Pg. 14
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

ALL OTHER FUNDS
All revenue or expenditure adjustments recommended for any other funds (not previously mentioned earlier in this report) are considered routine in nature and reflected on the Actual and Projected Fund Balances worksheet attached to this report.

All projections have been updated for balances as reflected in the ACFR for the year ended June 30, 2024, as well as any other known items through the date of this report.

FINANCE COMMITTEE
The Finance Committee met on February 2 6, 2025 to review the City Manager’s recommended FY2024-25 mid-year budget. The Committee reviewed the proposed General Fund adjustments, General Fund Transfer (GFT) analysis, available fund balance analysis, and an analysis of Electric Utility financial position. The Committee agreed with the mid -year recommendations presented by staff.

FISCAL IMPACTS

Adoption of Resolution R -10-25, CUA -01-25, and CHA -01-25 will amend the FY202 4-25 budget to reflect the most current estimates to close the fiscal year. In summary, the respective major fund types are expected to end with the following projected available balances:

 General Fund $ 10,763,532
 Special Revenue Funds $ 8,971,111
 Capital Projects Funds $ 18,078,179
 Debt Service $ 3,560,524
 CFD and Special Assessment $ 497,106
 Enterprise Funds $ 39,867,423
 Internal Service Funds $ 13,026,232
 Housing Authority $ 1,009,019

The available General Fund balance will continue to meet the City’s 15% reserve policy , netting out the one -time previously designated ARPA projects, and anticipates funding for known General Fund liabilities.

ALTERNATIVES

1. Reject mid-year projections and proceed with current adopted FY2024-25 Budget

2. Provide alternate direction to staff

ATTACHMENT

1. Resolution R-10-25

2. CHA-01-25

3. CUA-01-25
1 Packet Pg. 15
Staff Report to the Mayor and City Council
FY2024-25 Mid-Year Budget Review
March 18, 2025

4. FY24-25 Authorized position list_20250318
1 Packet Pg. 16
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RESOLUTION NO. R-10-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COLTON, CALIFORNIA , AMENDING THE BUDGET FOR
FISCAL YEAR COMMENCING JULY 1, 202 4 AND ENDING
JUNE 30, 2025

WHEREAS, on May 21, 2024, the City of Colton City Council adopted the budget for the fiscal year commencing July 1, 2024 and ending June 30, 2025; and WHEREAS, the City conducts regular reviews of their budgets as it is fiscally prudent to do so; and
WHEREAS, based upon the review conducted through December 31, 2024 and reviewed by the Finance Committee on February 26, 2025, the City desires to amend the budget;

NOW, THEREFORE , THE CITY COUNCIL DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The revised budget adjustments reflected in Exhibit A attached hereto and incorporated herein by reference, are hereby approved.

SECTION 2. The General Fund Transfer (the annual administrative transfer from the Electric Utility Fund to the General Fund) shall not exceed 20% of the Electric Utility revenues in accordance with the Flow of Funds Ordinance. The amount of the transfer was reviewed during the mid-year process, and the Council hereby authorizes the General Fund Transfer at $15,900,000, or 17.9%.

SECTION 3. Under the direction of the City Manager and Approved by the City Council, the Finance Department may make the reallocation of appropriations within the funds as defined in Exhibit A.

SECTION 4. Authorize all positions listed in the Authorized Positions List, which adds the follow positions in the FY2024-25 Mid-Year Budget: One (1) F/T Police Sergeant, one (1) F/T

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Attachment: Resolution R-10-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
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19 20
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23 24
25 26
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Police Officer, one (1) F/T Sr. Office Specialist in Public Works & Utility Services (Auto Shops), and two (2) F/T Water Distribution Operator I/II positions.

SECTION 5. All recitals stated above are true and correct. Staff’s presentation and all of its attachments and/or other documents distributed to the City Council are also incorporated herein by reference, approved and adopted as findings.

SECTION 6: The FY 2024-25 Budget is in accordance with all applicable Ordinances of the City and all applicable statutes of the State.

APPROVED AND ADOPTED this 18th day of March, 2025.

FRANK J. NAVARRO
Mayor

ATTEST:

ISAAC SUCHIL
City Clerk

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Attachment: Resolution R-10-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
3 4
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21 22
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Exhibit A

FY 2024-25 Revenue
Increase/ (Decrease)
FY 2024-25 Expenditures
Increase/ (Decrease)
General Fund 5,197,138.27 (1,330,194.66) Total General Fund 5,197,138.27 (1,330,194.66) Special Revenue Funds
Community Child Care 1 10,200.00 758.00 Special Gas Tax 7,100.00 3,575.00 Library Grant Fund (300.00) -
State Traffic Fund (SB-1) 3,500.00 - Air Quality Fund (AQMD) 1,700.00 3,615.59 CDBG Fund 1 - -
Drug/Gang Intervention - - Measure I Fund 100.00 -
Local Fiscal Recovery Fund 1 (489,700.00) 286,211.00 ViTep 2,800.00 -
Miscellaneous Grants 253,468.83 -
Host City Fees (6,300.00) -
Asset Seizure Fund 3,600.00 -
Total Special Revenue Funds (213,831.17) 294,159.59 Capital Projects Funds
Park Development Fund 26,600.00 -
Traffic Impact Fee Fund 50,800.00 - New Facilities Development Fees 53,386.77 - Civic Center Development Fee 800.00 - Fire Facility Development Fee 1,700.00 - Police Facility Development Fee 2,200.00 - Capital Improvement Fund (450) 1 198,000.00 - Colton Crossing Fund (451) 2,700.00 - Total Capital Projects Funds 336,186.77 - Debt Service Funds
Public Financing Authority (25,700.00) - Taxable Pension Bonds (41,400.00) -
Water Improvement District A - - Total Debt Service Funds (67,100.00) -

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Attachment: Resolution R-10-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
3 4
5 6
7 8
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23 24
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FY 2024-25 Revenue
Increase/ (Decrease)
FY 2024-25 Expenditures
Increase/ (Decrease)
CFD's and Assessment Districts
CFD 2021-1 (Safety) 300.00 -
CFD 2021-2 (Maintenance) - - Storm Water (12,200.00) (99,770.80)
LLMD #1 (3,300.00) 22,154.00
LLMD #2 900.00 14,983.00
Total CFD's and Assessment Districts (14,300.00) (62,633.80) Enterprise Funds
Electric Utility 2,078,621.33 3,388,091.72 Public Benefit Fund (194,700.00) -
Water Utility 411,690.00 757,814.00
Wastewater Utility (85,000.00) 616,742.00 Solid Waste (4,800.00) -
Cemetery Endowment (5,200.00) -
Total Enterprise Funds 2,200,611.33 4,762,647.72 Internal Service Funds
Facility & Equip Maint. Fund 143,075.00 108,413.37 Automotive Shop 12,940.00 (2,660.00) Information Services 16,560.00 -
Insurances Fund (2,987,400.00) (3,136,000.00) Total Internal Service Funds (2,814,825.00) (3,030,246.63) Housing Authority
Low/Mod Capital Projects 4,500.00 - Total Housing Authority 4,500.00 -
Grand Totals 4,628,380 633,732

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Attachment: Resolution R-10-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
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RESOLUTION NO. CHA 01-25

RESOLUTION OF THE HOUSING AUTHORITY OF THE

CITY OF COLTON, CALIFORNIA AMENDING THE
BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 20 24
AND ENDING JUNE 30, 2025

WHEREAS, the Colton Housing Authority adopted the budget for the fi scal year commencing July 1, 2024 and ending June 30, 2025; and
WHEREAS, the Colton Housing Authority conducts regular reviews of their budgets as it is fiscally prudent to do so; and
WHEREAS, based upon the review conducted through December 3 1, 2024, the Colton Housing Authority desires to amend the budget;

NOW, THEREFORE , HOUSING AUTHORITY OF THE CITY OF COLTON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The budgetary projections amending the budget for the City of Colton for the fiscal year commencing July 1, 20 24 and ending June 30, 20 25, which includes the Housing Authority operations, is hereby approved and adopted and incorporated herein.

SECTION 2. Under the direction of the City Manager and Approved by the Housing Authority the Finance Department may make the reallocation of appropriations within the funds as defined herein.

SECTION 3. All recitals stated above are true and correct. Staff’s presentation and all of its attachments and/or other documents distributed to the Housing Authority are also incorporated herein by reference, approved and adopted as findings.

SECTION 4: The FY 2024-25 Budget is in accordance with all applicable City Ordinances and all applicable statutes of the State.

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Attachment: CHA-01-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
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19 20
21 22
23 24
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APPROVED AND ADOPTED this 18th day of March, 2025.

FRANK J. NAVARRO, Chairperson

ATTEST:

Isaac Suchil, Secretary

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Attachment: CHA-01-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
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RESOLUTION NO. CUA 01-25

RESOLUTION OF THE UTILITY AUTHORITY OF THE

CITY OF COLTON, CALIFORNIA AMENDING THE
BUDGET FOR FI SCAL YEAR COMMENCING JULY 1,
2024 AND ENDING JUNE 30, 2025

WHEREAS, the Colton Utility Authority ( CUA) adopted the budget for the fiscal year commencing July 1, 2024 and ending June 30, 2025; and
WHEREAS, the CUA conducts regular reviews of its budgets, as it is fiscally prudent to do so; and
WHEREAS, based upon the review conducted through December 31 , 20 24, the CUA desires to amend the budget;

NOW, THEREFORE, UTILITY AUTHORITY OF THE CITY OF COLTON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The budgetary projections amending the budget for the City of Colton for the fiscal year commencing July 1, 20 24 and ending June 30, 20 25, which includes the Utility Authority operations, is hereby approved and adopted and incorporated herein.

SECTION 2. Under the direction of the City Manager and Approved by the Utility Authority the Finance Department may make the reallocation of appropriations within the funds as defined herein.

SECTION 3: All recitals stated above are true and correct. Staff’s presentation and all of its attachments and/or other documents distributed to the City Council are also incorporated herein by reference, approved and adopted as findings.

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Attachment: CUA-01-25 (4812 : FY2024-25 Mid-Year Budget Review) 1 2
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SECTION 4: The FY 2024-25 Budget is in accordance with all applicable City Ordinances and all applicable statutes of the State.

APPROVED AND ADOPTED this 18th day of March, 2025.

FRANK J. NAVARRO
Mayor

ATTEST:

ISAAC SUCHIL
City Clerk

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Packet Pg. 24
Attachment: CUA-01-25 (4812 : FY2024-25 Mid-Year Budget Review) Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025
City Council 5.00 5.00 5.00 5.00
City Clerk 4.00 4.00 4.00 4.00
City Treasurer 1.00 1.00 1.00 1.00 City Manager 5.00 5.00 5.00 5.00 Human Resources & Risk Management Department 5.00 5.00 5.00 5.00 Finance Department 30.00 30.00 30.00 30.00 Community Services Department 15.70 15.70 15.70 15.70 Development Services Department 13.00 13.00 13.00 13.00 Police Department 97.00 97.00 97.00 100.00 Fire Department 52.00 51.00 51.00 51.00 Electric Utility Department 45.00 52.00 52.00 52.00 Public Works & Utility Services Department 81.00 81.00 86.00 89.00 353.70 359.70 364.70 370.70
Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025
City Council
Mayor 1.00 1.00 1.00 1.00
Council Member 4.00 4.00 4.00 4.00

5.00 5.00 5.00 5.00
City Clerk
Chief Deputy City Clerk 0.00 0.00 1.00 1.00
Deputy City Clerk 1.00 1.00 0.00 0.00
City Clerk 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Office Specialist I/II 1.00 1.00 1.00 1.00

4.00 4.00 4.00 4.00
City Treasurer
City Treasurer 1.00 1.00 1.00 1.00

1.00 1.00 1.00 1.00
City Manager
City Manager 1.00 1.00 1.00 1.00
Assistant to the City Manager 1.00 1.00 1.00 1.00
Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 Economic Development Manager 1.00 1.00 1.00 1.00
Economic Development Project Manager I/II 1.00 1.00 1.00 1.00

5.00 5.00 5.00 5.00
Total - City Full-Time Positions

TOTAL FUNDED FULL-TIME POSITIONS
City of Colton
Authorized Full-Time Positions
March 18, 2025

SUMMARY
City Council Totals: (Full Time Positions)
City Council Totals: (Full Time Positions)
City Treasurer Totals: (Full Time Positions)

TOTAL FUNDED FULL-TIME POSITIONS
DETAIL
City Manager Totals: (Full Time Positions)

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Attachment: FY24-25 Authorized position list_20250318 (4812 : FY2024-25 Mid-Year Budget Review) Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025 TOTAL FUNDED FULL-TIME POSITIONS Human Resources & Risk Management
Human Resources & Risk Management Director 1.00 1.00 1.00 1.00 Senior Human Resources Analyst 1.00 1.00 1.00 1.00
Senior Risk Management Analyst 1.00 1.00 1.00 1.00
Human Resource Analyst 1.00 1.00 1.00 1.00
Human Resource Specialist 1.00 1.00 1.00 1.00

5.00 5.00 5.00 5.00
Finance Department
Finance Director 1.00 1.00 1.00 1.00
Finance
Finance Manager 1.00 1.00 1.00 1.00
Senior Accountant 1.00 1.00 1.00 1.00
Senior Finance Analyst 1.00 1.00 1.00 1.00
Payroll Analyst 1.00 1.00 1.00 1.00
Accountant 2.00 2.00 2.00 2.00
Payroll Technician I/II 1.00 1.00 1.00 1.00
Account Technician I/II 2.00 2.00 2.00 2.00
Customer Service
Purchasing/Customer Service Manager 0.80 0.80 0.80 0.80 Utilities Business Systems Analyst 1.00 1.00 1.00 1.00
Customer Service Supervisor 2.00 2.00 2.00 2.00
Customer Service Representative III 1.00 1.00 1.00 1.00 Customer Service Representative I/II 9.00 9.00 9.00 9.00 Purchasing
Purchasing/Customer Service Manager 0.20 0.20 0.20 0.20 Warehouse Supervisor 1.00 1.00 1.00 1.00
Storekeeper 1.00 1.00 1.00 1.00
Purchasing Technician 1.00 1.00 1.00 1.00
Account Technician I/II 0.00 0.00 0.00 0.00
Information Systems
Information Services Manager 1.00 1.00 1.00 1.00
Senior Information System Coordinator 0.00 0.00 1.00 1.00 I.T. Coordinator 1.00 1.00 0.00 0.00
Network Technician 1.00 1.00 1.00 1.00

30.00 30.00 30.00 30.00
Community Services
Community Services Director 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Early Care & Education Program Director 1.00 1.00 1.00 1.00 Early Care & Education Site Supervisor 3.70 3.70 3.70 3.70 Community Child Care Administrative Assistant 1.00 1.00 1.00 1.00 Library Branch Manager 1.00 1.00 1.00 1.00
Homeless Solutions Coordinator 1.00 0.00 0.00 0.00
Recreation Services Manager 1.00 1.00 1.00 1.00
Recreation Services Supervisor 0.00 1.00 1.00 1.00
Recreation Services Coordinator 5.00 5.00 5.00 5.00

15.70 15.70 15.70 15.70
Finance Department Totals: (Full Time Positions)
Community Services Totals: (Full Time Positions)
Human Resources Totals: (Full Time Positions)

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Attachment: FY24-25 Authorized position list_20250318 (4812 : FY2024-25 Mid-Year Budget Review) Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025 TOTAL FUNDED FULL-TIME POSITIONS Development Services
Development Services Director 1.00 1.00 1.00 1.00
Planning Manager 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Senior Office Specialist 1.00 1.00 1.00 1.00
Planning/Building Technician 2.00 2.00 2.00 2.00
Building Official 1.00 1.00 1.00 1.00
Plans Examiner I/II 1.00 1.00 1.00 1.00
Building Inspector I/II 1.00 1.00 1.00 1.00
Business License/Collections Officer 1.00 1.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00 1.00
Assistant Planner 1.00 1.00 1.00 1.00

13.00 13.00 13.00 13.00
Police Department
Police Chief 1.00 1.00 1.00 1.00
Police Captain 1.00 1.00 1.00 1.00
Executive Assistant to Police Chief 1.00 1.00 1.00 1.00 Information Technology Coordinator 1.00 1.00 1.00 1.00
Network Technician 1.00 1.00 1.00 1.00
Community Service Officer 7.00 7.00 7.00 7.00
Police Lieutenant 2.00 2.00 2.00 2.00
Police Sergeant 8.00 8.00 8.00 9.00
Police Corporal/Detective 12.00 12.00 12.00 12.00
Police Officer/Trainee 36.00 36.00 36.00 38.00
Police Support Services Manager 1.00 1.00 1.00 1.00
Crime Analyst 1.00 1.00 1.00 1.00
Animal Services Officer 2.00 2.00 2.00 2.00
Lead Code Compliance Officer 1.00 1.00 1.00 1.00
Code Compliance Officer 4.00 4.00 4.00 4.00
Supervising Communication Dispatcher 1.00 1.00 1.00 1.00 Police Dispatcher I/II 9.00 9.00 9.00 9.00
Senior Police Dispatchers 2.00 2.00 2.00 2.00
Administrative Assistant 1.00 1.00 1.00 1.00
Police Records Supervisor 1.00 1.00 1.00 1.00
Police Services Clerk I/II 4.00 4.00 4.00 4.00

97.00 97.00 97.00 100.00 Police Department Totals: (Full Time Positions) Development Services Totals: (Full Time Positions)

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Attachment: FY24-25 Authorized position list_20250318 (4812 : FY2024-25 Mid-Year Budget Review) Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025 TOTAL FUNDED FULL-TIME POSITIONS Fire Department
Fire Chief 1.00 1.00 1.00 1.00
Deputy Fire Chief 1.00 1.00 1.00 1.00
Battalion Chief Fire Marshal 1.00 1.00 1.00 1.00
Fire Battalion Chief 4.00 3.00 3.00 3.00
Fire Captain 12.00 12.00 12.00 12.00
Fire Engineer 12.00 12.00 12.00 12.00
Firefighter Medic 18.00 18.00 18.00 18.00
Fire Marshal 0.00 0.00 0.00 0.00
Fire Safety Specialist I/II 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00
Office Specialist I/II 1.00 1.00 1.00 1.00

52.00 51.00 51.00 51.00
Electric Utility Department
Electric Utility Director 1.00 1.00 1.00 1.00
Administration
Assistant Director of Utility Operations 1.00 1.00 1.00 1.00 Utilities Planning Manager 1.00 1.00 1.00 1.00
Utilities Resource Analyst 1.00 1.00 1.00 1.00
Administrative Analyst I/II 1.00 2.00 2.00 2.00
Utilities Executive Assistant 1.00 1.00 1.00 1.00
Office Specialist I/II 1.00 1.00 1.00 1.00

6.00 7.00 7.00 7.00
Engineering
Electric Utilities System Designer 1.00 1.00 1.00 1.00
Electrical System Planning Engineer 0.00 1.00 1.00 1.00 Joint Pole Coordinator 0.00 1.00 1.00 1.00
Engineering/GIS Technician 1.00 1.00 1.00 1.00
GIS Specialist 1.00 1.00 1.00 1.00
Senior Electric Utility Inspector 1.00 1.00 1.00 1.00

4.00 6.00 6.00 6.00
Environmental, Sustainability, & Conservation
Environment & Conservation Supervisor 1.00 1.00 1.00 1.00 Senior Energy Services Specialist 1.00 1.00 1.00 1.00
Senior Water Conservation Specialist 1.00 1.00 1.00 1.00 Energy Services Specialist 0.00 1.00 1.00 1.00
Office Specialist I/II 2.00 2.00 2.00 2.00

5.00 6.00 6.00 6.00
Substation
Substation Superintendent 1.00 1.00 1.00 1.00
Substation Operations Supervisor 1.00 1.00 1.00 1.00
Substation Electrician/Substation Apprentice/Sr. Substation Electrician 5.00 5.00 5.00 5.00 Senior Consumer Service Field Rep 1.00 1.00 1.00 1.00
Consumer Service-Field Rep I/II 4.00 4.00 4.00 4.00

12.00 12.00 12.00 12.00
Fire Department Totals: (Full Time Positions)
Subtotals:

Subtotals:

Subtotals:

Subtotals:

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Attachment: FY24-25 Authorized position list_20250318 (4812 : FY2024-25 Mid-Year Budget Review) Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025 TOTAL FUNDED FULL-TIME POSITIONS Transmission/Distribution
Electric Field Operations Foreman 1.00 1.00 1.00 1.00
Line Crew Supervisor 3.00 3.00 3.00 3.00
Service Crew Supervisor 1.00 1.00 1.00 1.00
Powerline Technician/Apprentice/Apprentice Trainee 12.00 15.00 15.00 15.00

17.00 20.00 20.00 20.00

45.00 52.00 52.00 52.00
Public Works & Utility Services
Public Works & Utility Services Director 1.00 1.00 1.00 1.00 Assistant Director of Public Works & Engineering 1.00 1.00 1.00 1.00 Public Works - Operations
Public Works Supervisor 1.00 1.00 1.00 1.00
Maintenance Worker III 1.00 1.00 1.00 1.00
Equipment Operator I/II 1.00 1.00 1.00 1.00
Maintenance Crew Leader 1.00 1.00 1.00 1.00
Maintenance Worker I/II 21.00 21.00 21.00 21.00
Sr. Office Specialist (Autoshops) 0.00 0.00 0.00 1.00
Lead Equipment Mechanic 1.00 1.00 1.00 1.00
Equipment Mechanic 2.00 2.00 2.00 2.00
Building Maintenance Supervisor 1.00 1.00 1.00 1.00
Building Maintenance Worker I/II 3.00 3.00 3.00 3.00
Maintenance Electrician 1.00 1.00 1.00 1.00

33.00 33.00 33.00 34.00
Administration
Utilities Executive Assistant 0.00 0.00 1.00 1.00
Administrative Assistant 2.00 2.00 2.00 2.00
PW/W/WW Administrative Manager 1.00 1.00 1.00 1.00Utilities Financial Analyst 0.00 0.00 0.00 0.00 Accountant 1.00 1.00 1.00 1.00
Administrative Analyst I/II 1.00 1.00 1.00 1.00

5.00 5.00 6.00 6.00
Engineering
Utilities Engineer 1.00 1.00 1.00 1.00
Associate Engineer 1.00 1.00 1.00 1.00
Engineering Assistant 1.00 1.00 1.00 1.00
Engineering Technician I/II 1.00 1.00 1.00 1.00
Public Works & Utility Inspector 1.00 1.00 1.00 1.00
Capital Project Manager 1.00 1.00 1.00 1.00

6.00 6.00 6.00 6.00
Subtotals:

Subtotals:

Subtotals:

Electric Utility Department Totals: (Full Time Positions) Subtotals:

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Attachment: FY24-25 Authorized position list_20250318 (4812 : FY2024-25 Mid-Year Budget Review) Mid-Year
Budget
Original
Adopted
9-17-24 CC
Approved
Mid-Year
Budget
FY 2024 FY 2025 FY 2025 FY 2025 TOTAL FUNDED FULL-TIME POSITIONS Water Utility
Water & Wastewater Operations Manager 0.50 0.50 0.50 0.50 Water Utilities Supervisor 1.00 1.00 0.00 0.00
Water Production Supervisor 0.00 0.00 1.00 1.00
Water Distribution Supervisor 0.00 0.00 1.00 1.00
Water Distribution Foreperson 0.00 0.00 1.00 1.00
Senior Water Quality Technician 1.00 1.00 0.00 0.00
Water Quality Technician II 1.00 1.00 0.00 0.00
Senior Water Production Operator 0.00 0.00 1.00 1.00
Senior Water Treatment Operator 1.00 1.00 0.00 0.00
Water Treatment Opertor III 1.00 1.00 0.00 0.00
Water Production Operator III 0.00 0.00 1.00 1.00
Water Treatment Operator I/II 1.00 1.00 0.00 0.00
Water Production Operator I/II 0.00 0.00 3.00 3.00
Senior Water Distribution Operator 2.00 2.00 3.00 3.00
Water Distribution Operator I/II 6.00 6.00 8.00 10.00
Water Distribution Operator III 1.00 1.00 0.00 0.00

15.50 15.50 19.50 21.50
Wastewater Utility
Water & Wastewater Operations Manager 0.50 0.50 0.50 0.50 Collection System Maintenance Supervisor 1.00 1.00 1.00 1.00 Senior Collection System Maintenance Technician 1.00 1.00 1.00 1.00 Collection System Maintenance Technician I/II 5.00 5.00 5.00 5.00 Wastewater Utilities Supervisor 1.00 1.00 1.00 1.00
Senior Wastewater Treatment Plant Operator 2.00 2.00 2.00 2.00 Wastewater Treatment Plant Operator I/II 7.00 7.00 7.00 7.00 Wastewater Treatment Plant Mechanic I/II 2.00 2.00 2.00 2.00

19.50 19.50 19.50 19.50

81.00 81.00 86.00 89.00 Public Works & Utility Services Department Totals: (Full-time) Subtotals:

Subtotals:

1.d
Packet Pg. 30
Attachment: FY24-25 Authorized position list_20250318 (4812 : FY2024-25 Mid-Year Budget Review)

ITEM NO. 2

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ISAAC SUCHIL, CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL REGULAR MEETINGS HELD ON FEBRUARY 18, 2025 AND MARCH 04, 2025,

AND APPROVAL OF MINUTES FOR CITY COUNCIL SPECIAL
MEETING HELD ON FEBRUARY 24, 2025, ON FILE IN THE OFFICE OF THE CITY CLERK.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approval of Minutes for the City Council Regular Meetings Held on February 18, 2025 and March 04, 2025, and Approval of Minutes for City Council Special Meeting Held on February 24, 2025.

BACKGROUND

Minutes for the City Council Regular Meeting Held on February 18, 2025 and March 04, 2025, and the Minute for the City Council Special Meeting Held on February 24, 2025.

FISCAL IMPACTS

None

ATTACHMENT

1. 02-18-25 Draft Minutes

2. 02-24-25 Draft Minutes - Special Workshop

3. 03-04-2025 - Draft Minutes
2 Packet Pg. 31
1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Henry M. Razo
City Manager William R. Smith
City Attorney Carlos Campos
City Clerk Isaac T. Suchil

REGULAR MEETING MINUTES

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, FEBRUARY 18, 2025 – 5:00 P.M.

CITY HALL, COUNCIL CHAMBERS

Closed Session Meeting held on the above given date at 5:00 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

CITY COUNCIL ROLL CALL
Councilmembers present were MPT Toro, CM Chastain, CM Gonzalez, CM Echevarria and Mayor Frank J. Navarro.

STAFF PRESENT
William Smith, City Manager
Carlos Campos, City Attorney

PUBLIC COMMENT – None

CLOSED SESSION
City Attorney Campos announced the City Council would meet in Closed Session to discuss Item A.

2.a
Packet Pg. 32
Attachment: 02-18-25 Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

2 A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: Bill Smith, City Manager Employee Groups: Teamsters - General Employees
Teamsters - Mid-Manager Employee Association
International Brotherhood of Electric Workers, Local 47 - Electric Division International Brotherhood of Electric Workers, Local 47 - Water/Wastewater Div.

Colton Police Officers Association (CPOA)
Colton Police Management Association (CPMA)
Colton Police Dispatchers Association (CPDA)
Colton Police Civilian Employee Association (CPCA)
Colton Firefighters Association (CFA)
Confidential Employees Group

Mayor Navarro adjourned the meeting to Closed Session at 5:05 p.m. and the meeting reconvened with all members being present at 6:00 p.m.

City Attorney Reports/Reportable Action
City Attorney Campos announced that the City Council met in Cl osed Session and discussed Item A; direction was given but there was no reportable action.

OPEN SESSION
6:00 P.M.

Regular Meeting held on the above -given date at 6:00 p.m. in the Council Ch amber of City Hall, with Mayor Navarro presiding.

INVOCATION Stephanie M. Vargas, Chief Deputy City Clerk FLAG SALUTE Veterans of Foreign Wars (VFW) - Vietnam Veteran Tom Leon

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro Carlos Campos, City Attorney
Kelly J. Chastain
Luis S. González
John Echevarria

2.a
Packet Pg. 33
Attachment: 02-18-25 Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

3 CEREMONIAL MATTERS
Presentations, Awards, Proclamations
 Certificate of Business Recognition – CM González presented a business focus recognition certificate to Ngi and Jennifer Ly, who are the owner of Manna Donuts, for their successful business operations in the City of Colton.
 Certificate of Retirement Recognition –Deb Farrar, Community Services Director, presented a recognition certificate to Mary Alice Romo, who is retiring from her position of ECE Administrative Assistant, after working 36 years for the City of Colton.

MAYOR AND COUNCIL ITEMS

GIFT DISCLOSURE
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. The Mayor reported that he received a non-agenda gift from a colleague with an approximate value of $55.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d); none were disclosed.

APPOINTMENTS
Council Member Gonzalez was appointed to the Rialto Basin Groundwater Council (RBGC) TAC by unanimous consensus of the Councilmembers present.

MAYOR AND COUNCIL DISCUSSION ITEMS

PUBLIC HEARINGS - None.

BUSINESS ITEM.
(1) Amending Subdivision Ordinance Relating to Tentative Map Extensions - Waive Full Reading, Read by Title Only and Pass First Reading of an Ordinance of the City Council of the City of Colton, California, to Amending 16.16.240 of the Colton Municipal Code Relating to Tentative Map Extensions and Determining the Ordinance to be Exempt from CEQA (File Index No. DAP24-0003), ORDINANCE NO. O-02-25.
[Staff Person: Heidi Duron]
A motion was made to waive full reading, read by title only and approve the first reading of Ordinance No. O-02-25 by Councilmember González, with a second by Councilmember Chastain.

Vote: Unanimous, Motion Passed.

2.a
Packet Pg. 34
Attachment: 02-18-25 Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

4 PUBLIC COMMENT
The following community members addressed the Council:
 Belen Cordero, Representative from CR&R
 Ron Escarcega, Resident.
 Milford Harrison, Loma Linda Resident
 Alicia Heslor, Grand Terrace Resident

CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items #2 through #7.

A motion was made to approve the Consent Calendar Items #2 through #7 by Councilmember Echevarria, with a second by Mayor Pro Tem Toro.

Vote: Unanimous, Motion Passed.

(2) Warrants - Approve replacement check number 216975 for $2,340.00; voucher numbers 216976 to 217084 dated 01/16/2025 and totaling $1,073,356.12; wires dated 01/18/2025 totaling 4,189,895.49; wires dated 01/22/2025 totaling $957,034.98; voucher numbers 217085 to 217201 dated 01/23/2025 and totaling $593,096.53. [Staff Person: Stacey Dabbs]
(3) Contract Amendment - Rockwell Engineering & Equipment - Approve Contract Amendment for Rockwell Engineering & Equipment in the Amount of $21,744.21 for the Repair of a Submersible Vaughn Chopper Pump.
[Staff Person: Robert DeLoach]
(4) Contract Award - CNS Engineers, Inc. - Approve Contract Award to CNS Engineers, Inc. for the Engineering Design, Right of Way, and Environmental Services for the Barton Road over BNSF Track Bridge Replacement Project in the Amount of $2,779,616.99. [Staff Person: Robert DeLoach]
(5) Contract Award - Xylem - Approve Award of Contract to Xylem to Provide Dowex PSR-2 Ion Exchange Filter Resin and Maintenance Services. [Staff Person: Robert DeLoach]
(6) Labor Plan Compensation Adjustments - CFFA - Approve Labor Plan Compensation Adjustments for the Colton Firefighters Association (CFFA), and Associated Budget Resolution, RESOLUTION NO. R-01-25.
[Staff Person: Tom Cody]
(7) Notice of Completion - Corporate Yard Paving Project - Approve a Notice of Completion for the Corporate Yard Paving Project.
[Staff Person: Robert DeLoach]

2.a
Packet Pg. 35
Attachment: 02-18-25 Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

5 MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor and Council on various issues and activities throughout the community Can be reviewed at our City Of Colton web-site. (www.coltonca.gov.) CITY MANAGER'S REPORTS – None

ADJOURNMENT
Mayor Navarro adjourned the Regular City Council Meeting at 6:53 p.m.

_________________________
Isaac T. Suchil
City Clerk

2.a
Packet Pg. 36
Attachment: 02-18-25 Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025) 1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Henry M. Razo
City Manager William R. Smith
City Attorney Carlos Campos
City Clerk Isaac T. Suchil

SPECIAL WORKSHOP MEETING MINUTES

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

SPECIAL MEETING
MONDAY, FEBRUARY 24, 2024 – 5:00 P.M.

CITY HALL, COUNCIL CHAMBERS

OPEN SESSION
5:00 P.M.

OPEN SESSION CALLED TO ORDER – 5:02 P.M.

CITY COUNCIL ROLL CALL
Councilmembers present were MPT Toro, González, and Mayor Navarro at 5:02 P.M.

Councilmember Echeverria joined the meeting at 5:07 P.M.

Councilmember Chastain joined the meeting at 5:15 P.M.

STAFF PRESENT
William Smith, City Manager
Stacey Dabbs, Finance Director
Charles Berry, Electric Utility Director

Amber Gschwend from EES Consulting was also present.

MAYOR AND COUNCIL ITEMS

2.b
Packet Pg. 37
Attachment: 02-24-25 Draft Minutes - Special Workshop (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

2 GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

MAYOR AND COUNCIL DISCUSSION ITEMS – NONE

PUBLIC COMMENT
The following community and business members addressed the Council:

 Arelio De La Torre, Former City Treasurer
 Leno Moreno, Business Owner
 Thomas Serrato, Business Owner
 Richard De La Rosa, Former Colton Mayor
 Gary Grossich, Business Owner

All public comments can be reviewed on our Colton City Website (www.coltonca.gov).

BUSINESS ITEMS
(1) Electric Rate Study Workshop
Presented by: Charles Berry, Electric Utilities Director, and by Amber Gschwend from EES Consulting.

COUNCIL DISCUSSION AND QUESTIONS:

Discernment and discussion between Mayor and Councilmembers present, with clarification provide by staff: Charles Berry, Electric Utilities Director; Stacey Dabbs, Finance Director; William Smith, City Manager and Amber Gschwend from EES Consulting,

Comments from Mayor and Council can be reviewed on our Colton City Website (www.coltonca.gov).

ADJOURNMENT
Mayor Navarro adjourned the Special Workshop Meeting at 7:16 P.M.

___________________
Isaac T. Suchil
City Clerk

2.b
Packet Pg. 38
Attachment: 02-24-25 Draft Minutes - Special Workshop (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025) 1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Henry M. Razo
City Manager William R. Smith
City Attorney Carlos Campos
City Clerk Isaac T. Suchil

REGULAR MEETING MINUTES

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, MARCH 4, 2025 – 5:00 P.M.

CITY HALL, COUNCIL CHAMBERS
CLOSED SESSION - 5:00 p.m.

Closed Session Meeting held on the above given date at 5:01 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

CITY COUNCIL ROLL CALL
Councilmembers present were MPT Toro, González, Echevarria and Mayor Navarro; Councilmember Chastain was absent and joined the meeting at 5:10 p.m.

STAFF PRESENT
William Smith, City Manager
Carlos Campos, City Attorney

PUBLIC COMMENT
None

CLOSED SESSION
City Attorney Campos announced the City Council would meet in Closed Session to discuss Item A.

2.c
Packet Pg. 39
Attachment: 03-04-2025 - Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

2 A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 0276-121-20, 0276-121-21, 0276-121-14 and 0276-122-06 Agency Negotiator: City Manager William Smith and City of Riverside Negotiating Parties: Union Pacific Railroad
Under Negotiation: Price and Terms of Payment

Mayor Navarro adjourned the meeting to Closed Session at 5:05 p.m. and the meeting reconvened with all members being present at 6:00 p.m.

City Attorney Reports/Reportable Action
City Attorney Campos announced that the City Council met in Cl osed Session and discussed Item A; direction was given but there was no reportable action.

OPEN SESSION

Regular Meeting held on the above-given date at 6:00 p.m. in the Council Chamber of City Hall, with Mayor Navarro presiding

OPEN SESSION CALLED TO ORDER
INVOCATION Pastor Don Duenez - Echoes of Love Ministry FLAG SALUTE Veterans of Foreign Wars (VFW) Commander Bernie Moyeda

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro, MPT Carlos Campos, City Attorney
Kelly J. Chastain
Dr. Luis S. González
John Echevarria

CEREMONIAL MATTERS
 Recognition - 2024 Holiday Community Aid Sponsors
Heidi Strutz, Recreation Services Manager, presented recognition certificates to the top donors who donated between $2,500- $5,000 to the 2024 Holiday Assistance Program. AIM Recycling was present to receive their certificate in person.

Heidi Strutz also presented recognition certificates to three outstanding team members, Crystal, Corina, and Alondra, who helped make the Holiday Assistance Program a success.

2.c
Packet Pg. 40
Attachment: 03-04-2025 - Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

3 MAYOR AND COUNCIL ITEMS

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed APPOINTMENTS - None
MAYOR AND COUNCIL DISCUSSION ITEMS- None

PUBLIC HEARINGS - None

BUSINESS ITEMS
(1) Permit Parking Ordinance - Waive Full Reading, Read by Title Only, and Pass First Reading of an Ordinance of the City Council of the City of Colton, California, Amending Chapter

10.44 of the Colton Municipal Code Regarding Preferential Parking and Making Findings Under CEQA, ORDINANCE NO. O-03-25.
[Staff Person: Police Chief Anthony Vega]

Staff Presentation
Anthony Vega, Police Chief, presented to Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
None

Council Discussion
Discernment and discussion between Mayor and Council members present, wit h clarification provide by Anthony Vega, Police Chief.

A motion was made to waive full reading, read by title only and approve the first reading of Ordinance No. O-03-25 by Councilmember González, with a second by MPT Toro.

Vote: Unanimous, Motion Passed.

2.c
Packet Pg. 41
Attachment: 03-04-2025 - Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

4 PUBLIC COMMENT Limit 3 Minutes
The following community members addressed the Council:
 Nick Zupkofska, Colton Resident
 Eugene Valdez, Small Business Owner

CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items 2 through 10.

Motion by CM Chastain and seconded by CM Echevarria to approve consent calendar Items 2 through 10.

Vote: Unanimous, Motion Passes.

(2) Minutes - Approval of Minutes for the City Council Regular Meeting Held on February 04, 2025, on File in the Office of the City Clerk.
[City Clerk: Isaac T. Suchil]
(3) Warrants - Approve US Bank voucher dated 01/06/2025 and totaling $65,337.75; voucher numbers 217202 to 217281 dated 01/29/2025 and totaling $100,034.20; voucher numbers 217282 to 217387 dated 01/30/2025 and totaling $964,833.41; replacement check #217388 for $1,058.39; voucher numbers 217389 to 217505 dated 02/06/2025 and totaling $478,727.11.
[Staff Person: Stacey Dabbs]
(4) Annual DIF Report - Approve the Annual Development Impact Fee Report for Fiscal Year Ending June 30, 2024.
[Staff Person: Robert DeLoach]
(5) Contract Amendment - Terrace Water Company - Approve and Adopt a Second Amendment to Agreement Regarding Transfer of Emergency Water, RESOLUTION NO. R- 07-25.
[Staff Person: Robert DeLoach]
(6) Contract Award - IDC Consulting Engineers, Inc. - Approve the Award of Professional Services Agreement to IDC Consulting Engineers, Inc. for the La Cadena Drive over Santa Ana River Bridge Replacement Project.
[Staff Person: Robert DeLoach]
(7) Cooperative Agreement - County of San Bernardino - Approve Cooperative Agreement with the County of San Bernardino for the Rancho Avenue Pavement Improvement Project and Associated Budget Resolution, RESOLUTION NO. R-05-25.
[Staff Person: Robert DeLoach]

2.c
Packet Pg. 42
Attachment: 03-04-2025 - Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

5 (8) Notice of Completion - Sidewalk Repair Project - Approve a Notice of Completion for the FY22-23 Sidewalk Repair Project, Performed by DM Contracting, Inc. [Staff Person: Robert DeLoach]
(9) Resolution - Upper Santa Ana Watershed Infrastructure Financing Authority - Approve and Adopt a Resolution to Join the Upper Santa Ana River Watershed Infrastructure Financing Authority, RESOLUTION NO. R-06-25.
[Staff Person: Robert DeLoach]
(10) Second Reading of Ordinance No. O-02-25 - Approve Second Reading of an Ordinance of the City Council of the City of Colton, California, Amending 16.16.240 of the Colton Municipal Code relating to Tentative Map Extensions and Determining the Ordinance to be Exempt from CEQA. (File Index No. DAP24-0003), ORDINANCE NO. O-02-25. [Staff Person: Stephanie M. Vargas]

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor and Council on various issues and activities throughout the community can be viewed on our City of Colton Website (www.coltonca.gov).

CITY MANAGER'S REPORTS – None

ADJOURNMENT
Mayor Navarro adjourned the Regular Council Meeting at 6:53 p.m. with a moment of Silence for the following Colton residents:

 Alma Passillas
 Leonardo Castellano
 Jose Jorge Galvez
 John Longfield
 Frank Alonzo

_________________________
Isaac T. Suchil
City Clerk

2.c
Packet Pg. 43
Attachment: 03-04-2025 - Draft Minutes (4857 : Draft Minutes 02-18-25, 02-24-25, and 03-04-2025)

ITEM NO. 3

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE US BANK VOUCHER DATED 01/16/2025 AND
TOTALING $75,677.82; VOUCHER NUMBERS 217506 TO 217670
DATED 02/13/2025 AND TOTALING $1,316,114.06 AND VOUCHER NUMBERS 217671 TO 217791 DATED 02/20/2025 AND TOTALING
$2,610,981.88.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve US Bank voucher dated 01/16/2025 and totaling $75,677.82; voucher numbers 217506 to 217670 dated 02/13/2025 and totaling $1,316,114.06 and voucher numbers 217671 to 217791 dated 02/20/2025 and totaling $2,610,981.88.

BACKGROUND

The California Government Code requ ires that the legislative body ratify all vouchers issued in the course of conducting City business.

ISSUES/ANALYSIS

All vouchers and related backup documentation have been reviewed by the Finance Director and City Manager.

FISCAL IMPACTS

None.

ALTERNATIVES
3 Packet Pg. 44
Staff Report to the Mayor and City Council
Warrants - Accounts Payable
March 18, 2025

1. Provide alternative direction to staff.

ATTACHMENT

1. Fund Number and Title Legend

2. Voucher lists
3 Packet Pg. 45
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34

3.a
Packet Pg. 46
Attachment: Fund Number and Title Legend (4804 : Warrants - Accounts Payable)

3.b
Packet Pg. 47
Attachment: Voucher lists (4804 : Warrants - Accounts Payable)

3.b
Packet Pg. 48
Attachment: Voucher lists (4804 : Warrants - Accounts Payable)

3.b
Packet Pg. 49
Attachment: Voucher lists (4804 : Warrants - Accounts Payable)

3.b
Packet Pg. 50
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ITEM NO. 4

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: HEIDI DURON, DEVELOPMENT SERVICES DIRECTOR SUBJECT: APPROVE AND ADOPT RESOLUTION APPROVING THE 2024 ANNUAL HOUSING PROGRESS REPORT, RESOLUTION NO. R-08-

25. RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Adopt Resolution No. R-08-25 approving the 2024 Housing Element Annual Progress Report for the State Department of Housing and Community Development (HCD).

BACKGROUND

The General Plan Housing Element contains programs to facilitate the production of housing pursuant to goals established by the State and regional planning agencies, which in Colton’s case is the Southern Californ ia Association of Governments (SCAG). These goals are the result of State housing law directives which require every jurisdiction to accommodate its “fair share” of housing in all income levels and establish programs toward accomplishing regional and statewide housing goals.

Government Code section 65400 requires that each city, county, or city and county, prepare an annual progress report (APR) on the status of the housing element of its general plan and progress in its implementation using forms and de finitions adopted by the Department of Housing and Community Development (HCD). The Government Code section 65400 also requires the annual report to be provided to the legislative body (City Council). The annual report measures the City’s progress in meeti ng its share of regional housing needs determined pursuant to Section 65584 and local efforts to remove governmental constraints to the maintenance, improvement, and development of housing.

4 Packet Pg. 117
Staff Report to the Mayor and City Council
Annual Housing Progress Report
March 18, 2025

ISSUES/ANALYSIS

The annual report includes the number of housi ng units that were submitted to be entitled, the number of housing units that were issued building permits, and the number of housing units that were finaled. The report shows that in 2024, the City of Colton issued 21 building permits for Single Family Detached (SFD) and 21 Single Family Attached Above Moderate Income housing units. The City issued 18 building permits for Accessory Dwelling Units (ADU) Moderate Income housing units for a total of 60 single family unit permits issued. One (1) Single Family Attached application with seventeen (17) units was submitted for entitlement and is pending approval. Forty-eight (48) housing applications have been completed and finaled by the Building & Safety Division of the City in 2024.

For the 2021 – 2029 planning period, Southern California Association of Governments (SCAG) assigned Colton a Regional Housing Needs Allocation (RHNA) of 5,434 housing units which was categorized into very low, low, moderate, and above moderate household incomes. The RHNA is based on population and housing needs projections made by the State and assigned to the regional Councils of Government (COGs) throughout California. The regional COGs, in turn, allocate housing to its member jurisdictions which are required to incorporate into their Housing Element. SCAG fulfills this role for the six -county region that includes Colton. The baseline for growth projection for this planning period consisted of 5,434 new construction units. The affordability designations are as follows:

 Very Low – 1,318 units
 Low – 668 units
 Moderate – 906 units
 Above Moderate – 2,542 units

In 2024, 42 building permits were issued for Above Moderate units and 18 units were issued for Moderate units (attachment – Table B).

Also required for the report is a Program Implementation Status that describes progress of all programs implemented to help achieve the objectives and goals of the Housing Element (attachment – Table D).

FISCAL IMPACTS

None.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT
4 Packet Pg. 118
Staff Report to the Mayor and City Council
Annual Housing Progress Report
March 18, 2025

1. City Council Resolution No. R-08-25

2. City of Colton Housing Element Annual Progress Report (Excel Sheets) - 2024 4 Packet Pg. 119
1 2
3 4
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17 18
19 20
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RESOLUTION NO. R-08-25

A RESOLUTION OF THE CITY OF COLTON ADOPTING
THE 20 24 HOUSING ELEMENT ANNUAL PROGRESS

REPORT (APR) FOR THE STATE DEPARTMENT OF

HOUSING AND COMMUNITY DEVELOPMENT (HCD)
(GOV. CODE SECTION 65400)

WHEREAS, California Legislature requires that each city prepare an annual progress report (APR) on the status of the housing element of its ge neral plan and progress in its implementation using forms and definitions adopted by the Department of Housing and Community Development (HCD) (Gov. Code Section 65400); and

WHEREAS, Section 65400 of the Government Code requires the Housing Element Annual Progress Report (APR) to be provided to the legislative body (City Council) for adoption ; and

WHEREAS, the City of Colton (“City”) has prepared the Hous ing Element Annual Progress Report for 2024.

NOW, THEREFORE, the City of Colton hereby resolves as follows:

SECTION 1. The City hereby adopts the “Housing Element Annual Progress Report - 2024,” a copy of which is on file at the offices of the City and is available for inspection by the public.

PASSED, APPROVED AND ADOPTED this 18th day of March, 2025.

________________________________________
FRANK J. NAVARRO, Mayor

ATTEST:
__________________________________________
ISAAC T. SUCHIL, City Clerk

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ITEM NO. 5

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE AWARD OF CONTRACT TO ALL AMERICAN
BUILDING SERVICES INC. FOR THE COLTON AVENUE BIKE

PATH IMPROVEMENT PROJECT AND APPROVE AND ADOPT
CORRESPONDING BUDGET RESOLUTION, RESOLUTION NO. R-
09-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Reject bids received on November 15, 202 4 for the Colton Avenue Class I Bike Path Improvement Project; and

2. Authorize the award of contract for the Colton Avenue Class I Bike Path Improvement Project to All American Building Services, Inc. as the lowest responsive and responsible bidder in the amount of $650,700.75 and authorize the City Manager to execute the contract agreement; and

3. Approve Resolution R-09-25 (Exhibit C) to amend Fiscal Year 2024/2025 Capital Improvement Budget.

BACKGROUND

On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law and established the $350 billion Coronavirus State and Local Fiscal Recovery Fund to distribute much needed resources to state and local governments throughout the nation. Of that amount, San Bernardino County has been alloca ted $423.5 million, creating an unprecedented opportunity to not only rebuild from the pandemic, but also to immediately invest in transformative public service projects that would otherwise remain far into the future. 5 Packet Pg. 133
Staff Report to the Mayor and City Council
Contract Award - All American Building Services Inc.

March 18, 2025

On June 8, 2021 (amended on August 24, 2021), the County Board of Supervisors took its initial step towards investing the funds by passing the San Bernardino County Local Fiscal Recovery Fund Spending Plan. This plan allocated the County’s full $423.5 million through December 31, 2024 into three distinct spending categories and numerous subcategories that aligned with the overarching goal of rebuilding stronger communities in response to the pandemic, through Pandemic Response, Economic Recovery and Government Operations.

One of the approved projects is the Colton Avenue Bike Path Improvement Project. The bike path was constructed in 2008 on a former train route. The project is a 2.0 -mile-long Class I bike and pedestrian route along Colton Avenue (1.20 mi.) in the City of Colton and Inla nd Center Drive (0.80 mi.) in the City of San Bernardino. Colton Bike Path is situated adjacent to various points of interest such as Alice Birney Elementary School, Chavez Park, Gonzalez and Hutton Community Center, and commercial centers. The Colton seg ment is located along residential and commercial neighborhood within a designated census tract with low to moderate income percentages ranges from 32.5 to 71.19 percent. The project limit is from 10th/G Street intersection to Colton City limit with the City of San Bernardino.

The project will rehabilitate the landscaping with low maintenance and drought tolerant plants, striping, signage, and concrete improvements such as ADA ramps and replace damaged concrete path. Upgrade of bike lane striping and signs are anticipated to enhance the safety of the bike lane crossings on seven street intersections. The path initially had minimal landscaping and irrigation system that deteriorated over the years and resulted in the path landscaping deteriorating. Pedestrians and bicyclists heavily use the path as a safe route through the City for walking and cycling.

ISSUES/ANALYSIS

In accordance with Colton Municipal Code (CMC) Section 3.08.090, a request for Notice Inviting Formal Bids was published in The Press Ent erprise on October 15, 2024, and October 22, 2024. One bid was opened on November 1 5, 2024; however, it was later determined that there was a second bidder who did not have their bid opened. Public Works reached out to the City Attorney, who advised to reject all bids and rebid the project. The project was rebid and the second publishing was on November 29, 2024 and December 6, 2026. On December 19, 2024, bids were opened, and staff received the following bids.

Contractor Total
All American Building Services, Inc $650,700.75 Marina Landscape $916,584.40

Staff reviewed and evaluated submitted bids and recommends awarding the contract (Exhibit B) for the Colton Avenue Class I Bike Path Improvement Project to the lowest responsive and 5 Packet Pg. 134
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Contract Award - All American Building Services Inc.

March 18, 2025

responsible All American Building Services, Inc. in the amount of $650,700.75.

FISCAL IMPACTS

An additional appropriation from reserve balance is necessary to complete the p roject.

Resolution R -09-25 requests to appropriate $205,000 in Host City Fee Fund Capital Improvement Project Account Number 240 -6235-6150-3890-0000-000 for the contract.

Sufficient reserves are available to appropriate.

The table below is the breakdow n of the available funding for the project after the approval of Resolution R-09-25:

Fund Account No. Funding
Balance
All American
Building Services,
Inc. Contract
Miscellaneous
Grants 225-6200-6235-3890-0000-000 $481,316.76 $481,316.76 Host City Fee 240-6235-6150-3890-0000-000 $205,000.00 $169,383.99 Total $686,316.76 $650,700.75

The host city fee fund includes a 5% contingency.

ENVIRONMENTAL IMPACTS

Staff recommends that the Colton Avenue Class I Bike Path Improvement Project be determined categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15301(c) - Existing highways and streets.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A – Project Plans

2. Exhibit B - Contract

3. Exhibit C - Resolution R-09-25
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PUBLIC WORKS DEPARTMENT
Engineering Resources of Southern California
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CITY OF COLTON

COUNTY OF SAN BERNARDINO, CALIFORNIA

COLTON AVENUE CLASS I BIKE PATH
IMPROVEMENTS FROM 10TH STREET TO EAST SIDE OF

SBCFCD LYTLE - CAJON CHANNEL
10TH STREET TO FLOOD

CONTROL CHANNEL

CITY OF
COLTON

CITY OF SAN

BERNARDINO

PROJECT

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BERNARDINO
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A ROAD CLOSURE
DETAIL
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PUBLIC WORKS DEPARTMENT
Engineering Resources of Southern California

CRACK SEAL DETAIL
NTS

TYPICAL SECTION BIKETRAIL

AND PEDESTRIAN TRAIL
NTS

REMOVAL OF EXISTING CONCRETE
DETAIL
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1 CONCRETE BOLLARD DETAIL
MODEL R-9703-RB-24
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SECTION A-A
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TYPICAL FULL DEPTH REMOVAL AT ADA RAMP

TYPICAL FULL DEPTH REMOVAL AT ADA RAMP
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PUBLIC WORKS DEPARTMENT
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CURB RAMP DETAIL D
1"=10'

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CURB RAMP DETAIL F
1"=10'

CURB RAMP DETAIL E
1"=10'

CURB RAMP DETAIL B
1"=5'

CURB RAMP DETAIL A
1"=10'
10/8/2024

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500 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
S2

EXISTING MAINLINE 'A'

CONTRACTOR SHALL LOCATE AND EXPOSE

CONTROL WIRE SLEEVES AT STREET

CROSSINGS AND UTILIZE FOR NEW WIRES
STOP
STOP
STOP
STOP

ONLYPED
PED
ONLY

COLTON AVECOLTON AVE
E ST

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

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LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
A-3
1" 11
TREES
1,100 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
A-2
1" 5
TREES
500 S.F.

BUBBLER
(NEW TREES)
1 IN/HR
30 PSI
A-4
1" 16
TREES
1,600 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI

CONTRACTOR SHALL LOCATE AND EXPOSE

CONTROL WIRE SLEEVES AT STREET

CROSSINGS AND UTILIZE FOR NEW WIRES
C
M
SYMBOL
-
-
-
-
-
-
NOTES

EQUIPMENT LEGEND
SCH 40 PVC IRRIGATION PIPE / WIRE SLEEVE - 24" MIN. COVER SCH. 40 PVC NON-PRESSURE LATERAL LINE - 12" MIN. COVER

REPLACE EXISTING CONTROLLER IN EXISTING ENCLOSURE WITH CITY PROVIDED RAINBIRD ESP-LXME CONTROLLER, EQUIPPED WITH IQ4G-USA CELLULAR COMMUNICATION MODULE

EXISTING WATER METER
MANUFACTURER/MODEL #
'F', SHT. 6

PLAN SIZE

SEE CHART
'D', SHT. 6
'C', SHT. 6

PLAN SIZE

MAINLINE SIZE
12 STA.

1.5"N/A

DETAIL SIZE
-
-
- 'A', SHT. 6 1.5"
- EXISTING FEBCO 825YA BACKFLOW PREVENTER- CONTRACTOR TO TEST AND CERTIFY REBUILD IF NECESSARY- 2"
N/A
UF RATED CONTROL WIRE, 12 GA COMMON, 14 GA PILOT'G', SHT. 6 12/14 GA NOT SHOWN * = UNLESS OTHERWISE NOTED
'E', SHT. 6
MAINLINE SIZE'B', SHT. 6
S1
SPARE WIRES PULLED'H', SHT. 6 -
--
FLOMEC QS200-10 FLOW METER; INSTALL IN TAN VALVE BOX
RAINBIRD PEB NORMALLY CLOSED MASTER VALVE; INSTALL IN TAN VALVE BOX EXISTING SCH. 40 PVC IRRIGATION MAINLINE - CONTRACTOR TO POTHOLE TO DETERMINE EXACT

LOCATION FOR POINTS OF CONNECTIONEXISTING
NIBCO T-585 LINE SIZED FULL-PORT BALL VALVE; INSTALL IN TAN VALVE BOX RAINBIRD PEB SERIES ELECTRIC CONTROL VALVE WITH PRS-D DIAL; INSTALL IN TAN VALVE BOX

WIRELESS MINI-CLICK RAIN SENSOR WITH RSE VANDAL RESISTANT SENSOR ENCLOSURE, LOCATE

ON EXISTING PEDESTAL WITH SOUTHERN EXPOSURER
(1) CONTRACTOR TO SUPPLY 120V POWER FROM EXISTING PEDESTAL CONNECTION (2) INSTALL SOLAR SYNC IN LOCATION RECEIVING DIRECT SUNLIGHT FOR THE MAJORITY OF THE DAY, CLEAR OF ALL OVERHEAD OBSTRUCTIONS MANUFACTURER/MODEL #

BUBBLERS/ EMITTERS

SYMBOLFLOW (GPM)

SPRINKLER LEGEND
RAD. NOZZLEPSIDETAILNOTES PRECIP
RATE
(1) FLOW IS IN GALLONS PER MINUTE
(2) EACH TREE TO RECEIVE (2) BUBBLERS FOR TOTAL OF 1.0 GPMON OPPOSITE SIDES OF THE TREE. BUBBLERS TO AIM TOWARDS ROOTBALL AVOIDING OVERSPRAY ONTO HARDSCAPE OR TRUNK OF TREE. EXISTING PROTECT IN PLACE TREES SHALL HAVE BUBBLERS SPACED 5' FROM TRUNK TO PREVENT TRENCHING IN ROOT ZONE.

F300.50 1.00'A', SHT. 5(1,2) RAINBIRD 1806 PRS POP UP EQUIPPED WITH 5Q-B MPR STREAM BUBBLER

PIPE SIZING CHART
6" PIPE
3" PIPE
4" PIPE
8" PIPE
2 1/2" PIPE
1" PIPE
2" PIPE
3/4" PIPE
1 1/4" PIPE
1 1/2" PIPE
31-40 WIRES1 1/2" PIPE 3" SLEEVE
61-99 WIRES
100+ WIRES
41-60 WIRES
10" SLEEVE
8" SLEEVE
6" SLEEVE
4" SLEEVE
2 1/2"-3" PIPE
N/A
2" PIPE
6" PIPE
4" PIPE
11-20 WIRES
21-30 WIRES
5-10 WIRES
1-4 WIRES
SCH 40 PVC SLEEVING CHART
2" SLEEVE
1 1/2" SLEEVE
1 1/4" SLEEVE
2 1/2" SLEEVE
1" PIPE
1/2" PIPE
3/4" PIPE
1 1/4" PIPEVALVE
SIZE

CONTROLLER
STATION # /
(GPM)
FLOW

HYDROZONE
AREA

IRRIGATION
TYPE

PRECIP RATE

PRESSURE
DEMO NOTES:
·UNUSED IRRIGATION HEADS SHALL BE REMOVED/ CAPPED/ AND TURNED OVER TO OWNER. ·EXISTING SHRUBS WHICH ARE PROTECTED IN PLACE SHALL HAVE EXISTING IRRIGATION SERVICE TIED INTO NEW CONTROLLER.

CONTRACTOR SHALL TEST AND REPAIR AS REQUIRED FOR INTEGRATION OF EXISTING INTO NEW IRRIGATION SYSTEM. ·ABANDONED IRRIGATION VALVES SHALL BE REMOVED, CAPPED, AND TURNED OVER TO CITY. 'I', SHT. 6

METER SIZE

WATER TYPE

STATIC PRESSURE

PEAK DEMAND

SOURCE AT

DATE INFO OBTAINED
P.O.C. INFORMATION

1.5"

POTABLE
65 PSI
17 GPM
Colton Water District-
02/26/24
1366-1

PUBLIC WORKS DEPARTMENT
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
IRR
IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH

GENERAL IRRIGATION NOTES

1. THE FOLLOWING PLANS, NOTES, AND DETAILS ARE PRESENTED IN A DIAGRAMMATIC METHOD TO CONVEY SYSTEM COMPONENTS, EQUIPMENT, AND LAYOUT. ITEMS MAY BE SHOWN IN AREAS WHERE NO IRRIGATION EQUIPMENT SHALL BE PLACED TO ONLY COMMUNICATE OVERALL DESIGN INTENT FOR CLARITY. THE CONTRACTOR SHALL NOT INSTALL ITEMS OFF PROPERTY, IN ROADWAYS, WALKS, OR BUILDINGS- IN ALL CASES ALL EQUIPMENT SHALL BE IN LANDSCAPE AREAS ONLY.

2. ANY CONFLICTS WITH SITE FEATURES OR CONDITIONS, NOT KNOWN TO THE DESIGN TEAM AT THE TIME OF PLAN DEVELOPMENT SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT IMMEDIATELY AND PRIOR TO BIDDING. THE CONTRACTOR SHALL INCLUDE IN THEIR

BID AN ALLOWANCE FOR MINOR ADJUSTMENTS OF LOCATIONS, SPACING, AND ADDITIONAL HEADS OR DRIP MATERIAL FOR PROVIDING FULL COVERAGE TO ALL PLANTED MATERIAL.

3. THE FOLLOWING DRAWINGS SHOW TYPICAL REPRESENTATIONS OF THE OVERALL SYSTEM AND THE REQUIRED INFORMATION FOR OVERALL HYDRAULIC DESIGN. THEY DO NOT ILLUSTRATE EVERY POSSIBLE CONDITION, APPLICATION, AND OR SITE CONSTRAINT. IT IS THE CONTRACTORS

RESPONSIBILITY AS THE SUBJECT MATER EXPERT TO SUPPLY THE APPROPRIATE MEANS AND METHODS INCLUDING ALL REQUIRED ACCESSORIES, MATERIALS, AND EQUIPMENT TO FURNISH A FULLY FUNCTIONING IRRIGATION SYSTEM.

4. THE CONTRACTORS BID SHALL INCLUDE ALL ITEMS REQUIRED TO CONSTRUCT AND INSTALL A FULLY FUNCTIONAL SYSTEM TO MEET THE DEMANDS OF THE PLANTING PLANS. THE CONTRACTOR SHALL ASK, PURPOSE, OR VERIFY ANY DESIGN CLARIFICATIONS DURING THE BIDDING PROCESS AS PART OF THEIR DUE DILIGENCE. FAILURE TO DO SO SHALL MAKE THE CONTRACTOR SOLELY RESPONSIBLE FOR ANY ADDITIONAL TIME, COSTS, OR WORK REQUIRED TO COMPLETE THE PROJECT WITH ALL REQUIRED ITEMS FOR A FULLY FUNCTIONAL AUTOMATIC IRRIGATION SYSTEM.

5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY REQUIRED PERMITS, ENCROACHMENT REQUIREMENTS, INSPECTIONS, AND ANY OTHER ITEMS REQUIRED TO DO THE WORK SUCH AS TRAFFIC CONTROL, DUST CONTROL, OR SITE SAFETY AND SECURITY ITEMS.

6. MAINLINE FEEDER FROM POINT OF CONNECTION TO BACKFLOW PREVENTER SHALL BE PER LOCAL PURVEYOR OR CODE REQUIREMENTS WHICHEVER IS MORE STRINGENT.

7. THE FINAL LOCATION OF ALL MAJOR IRRIGATION EQUIPMENT SHALL BE APPROVED AND ADJUSTED AS NECESSARY PER SITE CONDITIONS PRIOR TO INSTALLATION. THE CONTRACTOR SHALL REQUEST INSPECTION/ FIELD REVIEW AND HAVE WRITTEN APPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO INSTALLATION OR BE SOLELY RESPONSIBLE FOR ANY ADJUSTMENTS AS REQUIRED LATER.

8. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL SLEEVE INSTALLATIONS AS SHOWN PER PLAN AND ANY ADDITIONAL REQUIREMENTS BASED OF SITE CONSTRAINTS WITH OTHER TRADES PRIOR TO INSTALLATION OF HARDSCAPE, PAVING, WALLS OR FOUNDATIONS.

9. THE CONTRACTOR SHALL COORDINATE ALL REQUIRED INSPECTIONS PER THE SPECIFICATIONS AND ANY REQUIRED BY THE GOVERNING BODY, NO WORK SHALL BE COVERED OR CLOSED PRIOR TO INSPECTION AND APPROVAL. FAILURE TO HAVE THE WORK INSPECTED SHALL RESULT IN THE CONTRACTOR BEING REQUIRED TO EXPOSE AND MAKE AVAILABLE THE WORK FOR INSPECTION AT THEIR OWN COST.

10. THE IRRIGATION SYSTEM HAS BEEN DESIGNED PER SUPPLIED STATIC WATER PRESSURE BY OTHERS, THE CONTRACTOR SHALL VERIFY SITE WATER PRESSURE PRIOR TO START OF WORK AND FORWARD ANY FINDINGS IN WRITING TO THE LANDSCAPE ARCHITECT. FAILURE TO DO SO WILL RESULT IN ANY CORRECTIONS, ADJUSTMENTS, AND OR ADDITIONAL EQUIPMENT REQUIREMENTS TO BE THE SOLE RESPONSIBILITY OF THE CONTRACTOR.

11. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATION FOR POWER SUPPLY AND ANY REQUIRED FIELD CONNECTIONS TO ALL CONTROLLERS, PUMPS, FERTIGATION SYSTEMS AS REQUIRED BY THE PLANS.

12. COORDINATE MAINLINE AND LATERAL PIPING WITH TREE AND PLANTING LOCATIONS TO SEPARATE AND REMOVE ANY CONFLICTS.

13. THE CONTRACTOR SHALL TEST THE STATIC PSI AT EACH VALVE AND ADJUST VALVE MOUNTED PRESSURE REGULATORS AS NEEDED FOR OPTIMAL PERFORMANCE.

14. NO LOW HEAD DRAINAGE, SURFACE POOLING OF WATER, OVERSPRAY ON HARDSCAPE, STRUCTURES, OR EQUIPMENT WILL BE ALLOWED.

CONTRACTOR TO INCLUDE IN THEIR BID FOR ANY ADDITIONAL CHECK VALVES OR EQUIPMENT REQUIRED TO MEET THE REQUIREMENT.

15. CONTRACTOR REQUIRED TO SUPPLY ALL EQUIPMENT FOR TESTING, AND CONTRACT/SUPPLY 3RD PARTY WATER AUDITS AS REQUIRED BY LOCAL REGULATIONS AND CODES.

16. THE CONTRACTOR SHALL FOLLOW AND UNDERSTAND ALL THE REQUIREMENTS OF THE SPECIFICATIONS PRIOR TO THE START OF CONSTRUCTION.

MATCHLINE, SEE BELOWMATCHLINE, SEE SHEET 3

MATCHLINE, SEE ABOVE

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 143
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

STOPSTOP
PED
PED
ONLY
ONLY

COLTON AVE

COLTON AVE
D ST
C ST

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

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LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
M
A-5
1" 17
TREES
1,700 S.F.

BUBBLER
(NEW TREES)
1 IN/HR
30 PSI
C R
P.O.C. MAINLINE 'A'

EXISTING IRRIGATION

CONTROLLER AND PEDESTAL

CONTRACTOR SHALL LOCATE AND EXPOSE CONTROL

WIRE SLEEVES AT STREET CROSSINGS AND UTILIZE

FOR NEW WIRES
STOP
STOP

STOPSTOP
STOP
STOP

ONLYPED
PED
ONLY
PED
ONLY

COLTON AVECOLTON AVE

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
A-6
1" 7
TREES
700 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
A-7
1" 16
TREES
1,600 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
S2

CONTRACTOR SHALL LOCATE AND EXPOSE CONTROL

WIRE SLEEVES AT STREET CROSSINGS AND UTILIZE

FOR NEW WIRES
STOP
STOP
STOP
STOP

ONLYPED
ONLY
PED

COLTON AVE

MT VERNON AVE

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
B-1
1" 20
TREES
2,000 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
S2

EXISTING MAINLINE 'A'EXISTING MAINLINE 'B'
1366-1

PUBLIC WORKS DEPARTMENT
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
IRR
IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH

MATCHLINE, SEE BELOW
MATCHLINE, SEE SHEET 2
MATCHLINE, SEE BELOWMATCHLINE, SEE SHEET 4

MATCHLINE, SEE ABOVEMATCHLINE, SEE ABOVE

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 144
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

COLTON AVECOLTON AVE

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK
B-2
1" 16
TREES
1,600 S.F.

BUBBLER
(NEW TREES)
1 IN/HR
30 PSI
STOP
STOP
STOP
STOP
ONLY
PED
ONLY
PED

FAIRVIEW AVE

COLTON AVE

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

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LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK B-3
1" 17
TREES
1,700 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
C R

EXISTING IRRIGATION

CONTROLLER AND PEDESTAL

CONTRACTOR SHALL LOCATE AND EXPOSE CONTROL

WIRE SLEEVES AT STREET CROSSINGS AND UTILIZE

FOR NEW WIRES

COLTON AVE

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
B-4
1" 19
TREES
1,900 S.F.

BUBBLER
(NEW TREES)
1 IN/HR
30 PSI
C
M
SYMBOL
-
-
-
-
-
-
NOTES

EQUIPMENT LEGEND
SCH 40 PVC IRRIGATION PIPE / WIRE SLEEVE - 24" MIN. COVER SCH. 40 PVC NON-PRESSURE LATERAL LINE - 12" MIN. COVER

REPLACE EXISTING CONTROLLER IN EXISTING ENCLOSURE WITH CITY PROVIDED RAINBIRD ESP-LXME CONTROLLER, EQUIPPED WITH IQ4G-USA CELLULAR COMMUNICATION MODULE

EXISTING WATER METER
MANUFACTURER/MODEL #
'F', SHT. 6

PLAN SIZE

SEE CHART
'D', SHT. 6
'C', SHT. 6

PLAN SIZE

MAINLINE SIZE
12 STA.

1.5"N/A

DETAIL SIZE
-
-
- 'A', SHT. 6 1.5"
- EXISTING FEBCO 825YA BACKFLOW PREVENTER- CONTRACTOR TO TEST AND CERTIFY REBUILD IF NECESSARY- 2"
N/A
UF RATED CONTROL WIRE, 12 GA COMMON, 14 GA PILOT'G', SHT. 6 12/14 GA NOT SHOWN * = UNLESS OTHERWISE NOTED
'E', SHT. 6
MAINLINE SIZE'B', SHT. 6
S1
SPARE WIRES PULLED'H', SHT. 6 -
--
FLOMEC QS200-10 FLOW METER; INSTALL IN TAN VALVE BOX
RAINBIRD PEB NORMALLY CLOSED MASTER VALVE; INSTALL IN TAN VALVE BOX EXISTING SCH. 40 PVC IRRIGATION MAINLINE - CONTRACTOR TO POTHOLE TO DETERMINE EXACT

LOCATION FOR POINTS OF CONNECTIONEXISTING
NIBCO T-585 LINE SIZED FULL-PORT BALL VALVE; INSTALL IN TAN VALVE BOX RAINBIRD PEB SERIES ELECTRIC CONTROL VALVE WITH PRS-D DIAL; INSTALL IN TAN VALVE BOX

WIRELESS MINI-CLICK RAIN SENSOR WITH RSE VANDAL RESISTANT SENSOR ENCLOSURE, LOCATE

ON EXISTING PEDESTAL WITH SOUTHERN EXPOSURER
(1) CONTRACTOR TO SUPPLY 120V POWER FROM EXISTING PEDESTAL CONNECTION (2) INSTALL SOLAR SYNC IN LOCATION RECEIVING DIRECT SUNLIGHT FOR THE MAJORITY OF THE DAY, CLEAR OF ALL OVERHEAD OBSTRUCTIONSMANUFACTURER/MODEL #

BUBBLERS/ EMITTERS

SYMBOLFLOW (GPM)

SPRINKLER LEGEND
RAD. NOZZLEPSIDETAILNOTES PRECIP
RATE
(1) FLOW IS IN GALLONS PER MINUTE
(2) EACH TREE TO RECEIVE (2) BUBBLERS FOR TOTAL OF 1.0 GPMON OPPOSITE SIDES OF THE TREE. BUBBLERS TO AIM TOWARDS ROOTBALL AVOIDING OVERSPRAY ONTO HARDSCAPE OR TRUNK OF TREE. EXISTING PROTECT IN PLACE TREES SHALL HAVE BUBBLERS SPACED 5' FROM TRUNK TO PREVENT TRENCHING IN ROOT ZONE.

F300.50 1.00'A', SHT. 5(1,2) RAINBIRD 1806 PRS POP UP EQUIPPED WITH 5Q-B MPR STREAM BUBBLER'I', SHT. 6

PIPE SIZING CHART
6" PIPE
3" PIPE
4" PIPE
8" PIPE
2 1/2" PIPE
1" PIPE
2" PIPE
3/4" PIPE
1 1/4" PIPE
1 1/2" PIPE
31-40 WIRES1 1/2" PIPE 3" SLEEVE
61-99 WIRES
100+ WIRES
41-60 WIRES
10" SLEEVE
8" SLEEVE
6" SLEEVE
4" SLEEVE
2 1/2"-3" PIPE
N/A
2" PIPE
6" PIPE
4" PIPE
11-20 WIRES
21-30 WIRES
5-10 WIRES
1-4 WIRES
SCH 40 PVC SLEEVING CHART
2" SLEEVE
1 1/2" SLEEVE
1 1/4" SLEEVE
2 1/2" SLEEVE
1" PIPE
1/2" PIPE
3/4" PIPE
1 1/4" PIPEVALVE
SIZE

CONTROLLER
STATION # /
(GPM)
FLOW

HYDROZONE
AREA

IRRIGATION
TYPE

PRECIP RATE

PRESSURE
1366-1

PUBLIC WORKS DEPARTMENT
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
IRR
IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH

MATCHLINE, SEE BELOWMATCHLINE, SEE BELOW
MATCHLINE, SEE SHEET 3

MATCHLINE, SEE ABOVE

MATCHLINE, SEE ABOVE
MATCHLINE, SEE SHEET 5

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 145
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

STOPSTOP
ONLY
ONLY
PED
PED

COLTON AVE

COLTON AVE

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

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LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

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LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
B-5
1" 20
TREES
2,000 S.F.

BUBBLER
(EXIST TREES)
1 IN/HR
30 PSI
MS2
P.O.C. MAINLINE 'B'

EXISTING MAINLINE 'B'

STOPSTOP
ONLY
ONLY
PED
PED

COLTON AVE

COBURN AVE

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORKLIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK

LIMIT OF WORK
C
M
SYMBOL
-
-
-
-
-
-
NOTES

EQUIPMENT LEGEND
SCH 40 PVC IRRIGATION PIPE / WIRE SLEEVE - 24" MIN. COVER SCH. 40 PVC NON-PRESSURE LATERAL LINE - 12" MIN. COVER

REPLACE EXISTING CONTROLLER IN EXISTING ENCLOSURE WITH CITY PROVIDED RAINBIRD ESP-LXME CONTROLLER, EQUIPPED WITH IQ4G-USA CELLULAR COMMUNICATION MODULE

EXISTING WATER METER
MANUFACTURER/MODEL #
'F', SHT. 6

PLAN SIZE

SEE CHART
'D', SHT. 6
'C', SHT. 6

PLAN SIZE

MAINLINE SIZE
12 STA.

1.5"N/A

DETAIL SIZE
-
-
- 'A', SHT. 6 1.5"
- EXISTING FEBCO 825YA BACKFLOW PREVENTER- CONTRACTOR TO TEST AND CERTIFY REBUILD IF NECESSARY- 2"
N/A
UF RATED CONTROL WIRE, 12 GA COMMON, 14 GA PILOT'G', SHT. 6 12/14 GA NOT SHOWN * = UNLESS OTHERWISE NOTED
'E', SHT. 6
MAINLINE SIZE'B', SHT. 6
S1
SPARE WIRES PULLED'H', SHT. 6 -
--
FLOMEC QS200-10 FLOW METER; INSTALL IN TAN VALVE BOX
RAINBIRD PEB NORMALLY CLOSED MASTER VALVE; INSTALL IN TAN VALVE BOX EXISTING SCH. 40 PVC IRRIGATION MAINLINE - CONTRACTOR TO POTHOLE TO DETERMINE EXACT

LOCATION FOR POINTS OF CONNECTIONEXISTING
NIBCO T-585 LINE SIZED FULL-PORT BALL VALVE; INSTALL IN TAN VALVE BOX RAINBIRD PEB SERIES ELECTRIC CONTROL VALVE WITH PRS-D DIAL; INSTALL IN TAN VALVE BOX

WIRELESS MINI-CLICK RAIN SENSOR WITH RSE VANDAL RESISTANT SENSOR ENCLOSURE, LOCATE

ON EXISTING PEDESTAL WITH SOUTHERN EXPOSURER
(1) CONTRACTOR TO SUPPLY 120V POWER FROM EXISTING PEDESTAL CONNECTION (2) INSTALL SOLAR SYNC IN LOCATION RECEIVING DIRECT SUNLIGHT FOR THE MAJORITY OF THE DAY, CLEAR OF ALL OVERHEAD OBSTRUCTIONS MANUFACTURER/MODEL #

BUBBLERS/ EMITTERS

SYMBOLFLOW (GPM)

SPRINKLER LEGEND
RAD. NOZZLEPSIDETAILNOTES PRECIP
RATE
(1) FLOW IS IN GALLONS PER MINUTE
(2) EACH TREE TO RECEIVE (2) BUBBLERS FOR TOTAL OF 1.0 GPMON OPPOSITE SIDES OF THE TREE. BUBBLERS TO AIM TOWARDS ROOTBALL AVOIDING OVERSPRAY ONTO HARDSCAPE OR TRUNK OF TREE. EXISTING PROTECT IN PLACE TREES SHALL HAVE BUBBLERS SPACED 5' FROM TRUNK TO PREVENT TRENCHING IN ROOT ZONE.

F300.50 1.00'A', SHT. 5(1,2) RAINBIRD 1806 PRS POP UP EQUIPPED WITH 5Q-B MPR STREAM BUBBLER

PIPE SIZING CHART
6" PIPE
3" PIPE
4" PIPE
8" PIPE
2 1/2" PIPE
1" PIPE
2" PIPE
3/4" PIPE
1 1/4" PIPE
1 1/2" PIPE
31-40 WIRES1 1/2" PIPE 3" SLEEVE
61-99 WIRES
100+ WIRES
41-60 WIRES
10" SLEEVE
8" SLEEVE
6" SLEEVE
4" SLEEVE
2 1/2"-3" PIPE
N/A
2" PIPE
6" PIPE
4" PIPE
11-20 WIRES
21-30 WIRES
5-10 WIRES
1-4 WIRES
SCH 40 PVC SLEEVING CHART
2" SLEEVE
1 1/2" SLEEVE
1 1/4" SLEEVE
2 1/2" SLEEVE
1" PIPE
1/2" PIPE
3/4" PIPE
1 1/4" PIPEVALVE
SIZE

CONTROLLER
STATION # /
(GPM)
FLOW

HYDROZONE
AREA

IRRIGATION
TYPE

PRECIP RATE

PRESSURE
DEMO NOTES:
·UNUSED IRRIGATION HEADS SHALL BE REMOVED/ CAPPED/ AND TURNED OVER TO OWNER. ·EXISTING SHRUBS WHICH ARE PROTECTED IN PLACE SHALL HAVE EXISTING IRRIGATION SERVICE TIED INTO NEW CONTROLLER.

CONTRACTOR SHALL TEST AND REPAIR AS REQUIRED FOR INTEGRATION OF EXISTING INTO NEW IRRIGATION SYSTEM. ·ABANDONED IRRIGATION VALVES SHALL BE REMOVED, CAPPED, AND TURNED OVER TO CITY. 'I', SHT. 6
1366-1

PUBLIC WORKS DEPARTMENT
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
IRR
IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH
ATree Pop-up Bubbler Heads
3257
1451068

1. TREE TRUNK

2. TREE ROOTBALL

3. TREE SUPPORT STRUCTURE PER PLANTING PLAN

4. PLANT BACKFILL PER PLANTING PLAN

5. POP-UP BUBBLER ASSEMBLY PER IRRIGATION LEGEND (2 PER TREE), SEE POP-UP

BUBBLER HEAD DETAIL

6. FINISH GRADE

7. UNDISTURBED NATIVE SOIL

8. PVC LATERAL LINE PER LEGEND

9. SCH 80 PVC TEE AROUND PLANTING PIT

10. WATERING BASIN PER PLANTING DETAIL

PLAN VIEW
89513598

MATCHLINE, SEE BELOW
MATCHLINE, SEE SHEET 3

MATCHLINE, SEE ABOVE

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 146
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.) 1366-1

PUBLIC WORKS DEPARTMENT

H G F E
ABCDRemote Control Valve
12 23987
11 6
15 1
13 14
510
A-1
A1
NOTES:

TEE OFF MAINLINE TO BE

SAME SIZE AS LATERAL
LINE EXITING VALVE.

ONLY REDUCE PIPE AT
THE VALVE.
4 12"
18"-24"
6"
2"
16 1. ELECTRIC CONTROL VALVE PER LEGEND

2. 'JUMBO' PLASTIC VALVE BOX WITH BOLT DOWN LID

AND SS BOLT - HEAT BRAND STATION NUMBER ON
LID IN 2" HIGH CHARACTERS. BOX AND LID TO BE
GREEN

3. FINISH GRADE

4. PVC SCH 40 MALE ADAPTER - SIZE AS REQUIRED -
TYP. OF 2

5. WATERPROOF WIRE CONNECTOR WITH 36" COILED

EXPANSION LOOP

6. WIRES FROM CONTROLLER

7. COMMON WIRE TO OTHER VALVES ON SAME

CONTROLLER

8. COMMON BRICK - 4 REQUIRED

9. PVC LATERAL LINE PER LEGEND

10. PVC SCH 40 ELL - SxS

11. PVC MAINLINE PER LEGEND

12. SCH 40 PVC MAINLINE FITTING

13. 3/4" GRAVEL - 6" DEEP

14. 'CHRISTY'S' I.D. TAG PER VALVE NUMBER

15. SCH. 80 PVC BALL VALVE - SAME SIZE AS CONTROL
VALVE

16. PVC UNION - SIZE AS REQUIRED

17. VALVE BOX EXTENSION(S) AS REQUIRED
17 2" IN PLANTER
1/2" IN TURF
NOTES:

BUNDLE AND TAPE WIRES AT 12'O.C. PIGTAIL AND LOOP CONTROL WIRES AT ALL 90° CHANGES IN DIRECTION. SPLICING OF WIRE RUNS IS NOT ALLOWED UNLESS APPROVED BY THE OWNER'S REPRESENTATIVE. 36" MIN. COVER IS REQUIRED FOR RECLAIMED WATER MAINLINE (WHERE APPLICABLE).

INSTALL 1'x1'X1' THRUST BLOCK AT ALL TERMINAL POINTS ON MAINLINE. 23 15 46
12"
6"
18" MIN. SEE SPECS
Trenching

1. FINISH GRADE

2. CLEAN BACKFILL - 90% COMPACTION REQUIRED - SEE SPECS

3. NON-PRESSURE LATERAL LINE PER LEGEND

4. PRESSURE SUPPLY LINE PER LEGEND

5. CONTROL WIRES - INSTALL BELOW PRESSURE SUPPLY LINE

6. PROVIDE 2" OF CLEAN BACKFILL BELOW PRESSURE MAINLINE NOTES:

SIZE ALL SLEEVES PER SLEEVING CHART ON PLANS. EXTEND SLEEVES 12" BEYOND EDGE OF HARDSCAPE ON BOTH ENDS.

RECLAIMED WATER SLEEVES TO BE A MINIMUM 42"-48" DEEP (OR PER WATER DISTRICT STANDARDS) WHERE APPLICABLE. 23 16 45 6"
2"
12"

SEE CHART BELOW
Sleeving
24" <3"
36" 3"+
30" <3"
36" 3"+

LANDSCAPE

VEHICULAR
PAVING

PRESSURE

MAINLINE
12" <3"
18" 3"+
24" <3"
30" 3"+

LANDSCAPE

VEHICULAR
PAVING

NON PRESSURE

LATERAL

1. HARDSCAPE (TYPICAL)

2. CLEAN BACKFILL - 90% COMPACTION REQUIRED - SEE
SPECS

3. SAND (TYPICAL)

4. NON-PRESSURE LATERAL LINE/ SLEEVE (SIZE PER CHART)

5. CONTROL WIRE SLEEVE ADJACENT TO MAINLINE SLEEVE
(SIZE PER CHART) 6. PRESSURE SUPPLY LINE / SLEEVE
(SIZE PER CHART)
1 2345678
Wire Connections

1. SLIP BASE SOCKET OVER END OF WIRES

2. STRIP WIRES APPROX. 5/8" FROM ENDS - TWIST TOGETHER

3. APPLY SEALER TO OUTSIDE OF SEALING PLUG AND FILL CAVITY WITH SEALER

4. PUT CRIMP END OVER WIRE ENDS - CRIMP SLEEVE AND CUT OFF EXCESS WIRE

5. PULL BASE SOCKET OVER END OF WIRES AS FAR AS POSSIBLE

6. PUSH SEALING PLUG INTO BASE SOCKET

7. PUSH WIRES TO END OF BASE SOCKET TO INSURE COMPLETE SEALING OF CONNECTION

8. COMPLETED WATERPROOF WIRE CONNECTION

9. SPEARS DS-100 WIRE CONNECTOR OR APPROVED EQUAL9
Flow Sensor

1. 10" ROUND PLASTIC VALVE BOX WITH LOCKING
LID AND SS BOLT. BOX AND LID TO BE GREEN

2. HEAT BRAND "FS" ON LID IN 2" HIGH CHARACTERS

3. FINISH GRADE

4. 3/4" CRUSHED ROCK - 4" DEEP

5. FLOW SENSOR INSERT

6. COMMON BRICK - 4 REQUIRED

7. PVC MAINLINE FROM POC - PER LEGEND

8. PVC MAINLINE TO SYSTEM -PER LEGEND

9. VALVE BOX EXTENSIONS AS REQUIRED

10. WATERPROOF WIRE CONNECTORS WITH 36"

EXPANSION LOOP

11. CABLE TO TRANSMITTER/CONTROLLER PER

MANUFACTURER

12. QUICK RELEASE PIN

13. PVC TEE - SIZE PER PLAN
1/2" IN TURF
18"-24" 2" IN PLANTER
117 10 3
FS
8 13 12 1 2
6 9
MIN. DOWNSTREAM LENGTH OF
STRAIGHT PIPE = 5x PIPE DIA.

MIN. UPSTREAM LENGTH OF
STRAIGHT PIPE = 10x PIPE DIA.
4 INSTALL AT
60°-90° ANGLE IF

POSSIBLE
5 Master Valve
2 MV
4 3
65 5111011
13 1
9 14
8 7
12 11 10 11
10 18"-24"
2"
6"
12"
10 1. ELECTRIC CONTROL VALVE PER LEGEND

2. JUMBO RECTANGULAR VALVE BOX WITH
BOLT-DOWN LID AND SS BOLT. LID AND BOX TO BE
GREEN

3. HEAT BRAND "MV" ON LID IN 2" HIGH CHARACTERS

4. FINISH GRADE

5. PVC SCH 40 MALE ADAPTER

6. WATERPROOF WIRE CONNECTION W/36"

EXPANSION LOOP

7. UF WIRES TO CONTROLLER MASTER VALVE
OUTPUT. GAUGE PER LEGEND

8. 3/4" CRUSHED ROCK - 6" DEEP

9. COMMON BRICK - 4 REQUIRED

10. PVC MAINLINE PER LEGEND - LENGTH AS

REQUIRED

11. PVC SCH 40 ELL - SxS

12. MAINLINE PIPING FROM POINT OF CONNECTION

13. MAINLINE PIPING TO CONTROL VALVES

14. PVC UNION - SIZE AS REQUIRED

15. VALVE BOX EXTENSION(S) AS REQUIRED
15 1/2" IN TURF
2" IN PLANTER
I
NOTES:

USE TEFLON TAPE ON ALL MALE PIPE THREADS FOR PVC TO PVC CONNECTIONS. ALL FITTINGS FOR SWING JOINTS MUST BE SAME SIZE AS INLET ON BASE OF HEAD. LATERAL LINE FITTING OUTLET SHALL BE SAME SIZE AS HEAD INLET.
14 76 325
12"
Pop-Up Bubbler Head
8 1. RAINBIRD 1806-SAM-PRS POP-UP SPRINKLER BODY

2. PVC SCH 80 NIPPLE - 12" MINIMUM LENGTH

3. PVC SCH 40 STREET ELL - TxT

4. MARLEX STREET ELL - TxT

5. PVC SCH 40 LATERAL LINE FITTING

6. LATERAL LINE PER EQUIPMENT LEGEND

7. FINISH GRADE

8. FLOOD BUBBLER / DRIP EMITTER PER IRRIGATION LEGEND
SW
2 1
487
93610
Spare Wire Box
1 1. 10" ROUND VALVE BOX WITH BOLT DOWN COVER. (INDEPENDENT FROM ALL OTHER BOXES) USE STAINLESS BOLT, NUT AND WASHER. BOX TO BE PLACED AT RIGHT ANGLE TO HARDSCAPE EDGE.

2. HEAT BRAND 'SW' ONTO LID IN 2" CHARACTERS

3. SPARE WIRES (PER PLAN) AND ONE COMMON WIRE CONTINUOUS FROM CONTROLLER. SEE EQUIPMENT LEGEND FOR SIZE AND COLOR.

4. FINISH GRADE IN SHRUB AREAS - 3" BELOW TOP OF BOX

5. PRESSURE SUPPLY LINE PER PLAN

6. 3/4" PEA GRAVEL. FILL TO TOP OF VALVE BOX HOLES

7. LANDSCAPE FABRIC

8. CAP WIRES WITH APPROVED WATERTIGHT WIRE CONNECTOR

9. FINISH GRADE IN TURF AREAS - 1" BELOW TOP OF BOX

10. CAP PRESSURE SUPPLY LINE DIRECTLY BELOW CENTER OF SPARE WIRE VALVE BOX (WHERE OCCURS) 2" IN PLANTER
1/2" IN TURF

IRRIGATION MAINTENANCE SCHEDULE AND TASKS

THE OWNER SHALL BE REQUIRED TO FOLLOW THE IRRIGATION MAINTENANCE SCHEDULE AND TASKS TO REMAIN IN

COMPLIANCE WITH THE MODEL WATER EFFICIENT LANDSCAPE ORDNANCE AS ADOPTED BY THE LOCAL MUNICIPALITY AND OR WATER PURVEYOR. THIS SHALL INCLUDE UPDATING AND REVISING THE ITEMS BELOW AS NEEDED BASED ON CURRENT STANDARDS OR REVISED REQUIREMENTS. A COPY OF THE SCHEDULE SHALL BE LAMINATED, SEALED AND KEPT IN THE IRRIGATION CONTROLLER FOR REFERENCE BY MAINTENANCE STAFF.

1. WEEKLY TASKS

1.1. VISUALLY CHECK FOR ANY SIGNS OF LEAKS, BREAKS, OR GAPS IN COVERAGE OF THE IRRIGATION SYSTEM.

1.2. VERIFY NO RUN OFF, POOLING , OR OVERSPRAY OF IRRIGATION IS AFFECTING ADJACENT HARDSCAPE, BUILDINGS, AND OR STRUCTURES.

1.3. VISUALLY VERIFY ALL EMITTERS AND DISTRIBUTION DEVICES ARE FUNCTIONING CORRECTLY AND APPLYING WATER TO THE APPROPRIATE AREAS.

1.4. TEST RUN THE SET PROGRAM VERIFYING THE FUNCTION OF ALL EQUIPMENT.

2. MONTHLY TASKS

2.1. CHECK SOIL MOISTURE LEVELS AND SOIL CONDITION OF ALL PLANTED AREAS, INCLUDING MULCH LEVELS, REAPPLY AS NEEDED TO MAINTAIN A 3" DEPTH.

2.2. VERIFY AND UPDATE PROGRAM RUN TIMES AS NEEDED FOR SEASONAL CHANGES OR ENVIRONMENTAL CONSTRAINTS.

2.3. FLUSH ALL DRIP LINES, FILTERS, AND SYSTEM STRAINERS

2.4. CHECK VALVE BOXES, ENCLOSURES, AND SITE FACILITIES FOR DEBRIS, SOIL, AND PESTS - REMOVE AND CLEAN AS NECESSARY.

2.5. VERIFY ALL POWER SOURCES, WIRING, AND ANY BATTERY UNITS IF PART OF THE SYSTEM, REPLACE AS NEEDED

3. CONTINUALLY AS REQUIRED

3.1. VERIFY COVERAGE, APPLICATION, AND MANAGEMENT OF ALL IRRIGATION DEVICES AND EQUIPMENT

3.2. ADJUST HEADS, EMITTERS AND DRIP LAYOUTS AS NEEDED FOR GROWING/ MATURING PLANT MATERIAL, THIS SHALL

INCLUDE REVISING HEAD HEIGHTS, EMITTERS SPACING, AND TOTAL NUMBERS REQUIRED TO MEET THE NEEDS OF THE PLANT MATERIAL.

3.3. REPAIR OR REPLACE ANY ITEMS DAMAGED OR FAILING AS NEEDED TO MAINTAIN SYSTEM INTEGRITY AND APPLICATION RATES.

4. ANNUAL TASKS

4.1. CHECK, CLEAN, AND RE-CALIBRATE PER MANUFACTURE REQUIREMENTS ANY RAIN SENSORS, SOIL MOISTURE SENSORS, FLOW SENSORS OR OTHER CONTROLLER INPUTS.

4.2. REPLACE ANY FILTER MEDIA PER MANUFACTURES RECOMMENDATIONS.

4.3. TEST AND RE-CERTIFY BACKFLOW DEVICES AS REQUIRED BY THE WATER PURVEYOR, INCLUDE FORWARDING ANY TEST RESULTS OR CERTIFICATIONS TO BOTH OWNER AND PURVEYOR.

5. WATER AUDITS

5.1. OWNER SHALL HAVE A WATER AUDIT DONE BY A CERTIFIED WATER AUDITOR EVERY 5 YEARS OR PER LOCAL PURVEYOR REQUIREMENTS, WHICHEVER IS MORE STRINGENT.

6. WATER RESTRICTIONS

6.1. MAINTENANCE STAFF SHALL BE RESPONSIBLE FOR ADJUSTING, POSTPONING, AND OR STOPPING IRRIGATION PER

THE LOCAL PURVEYORS REQUIREMENTS BASED ON LOCAL DROUGHT CONDITIONS, INCLEMENT WEATHER, AND ANY SPECIAL EVENT OR SERVICE INTERRUPTION.

7. RECORD KEEPING

7.1. THE MAINTENANCE STAFF AND OR DESIGNATED CONTRACTOR SHALL BE REQUIRED TO KEEP PERMANENT MAINTENANCE RECORDS DOCUMENTING:

SERVICE

WATER USAGE

PROGRAMING CHANGES

REPAIRS

ANNUAL CERTIFICATIONS
AUDITS

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
Ball Valve
NOTE:

USE TEFLON TAPE ON ALL MALE PIPE THREADS.
2 178964 5
3 2"
BV

1. RECTANGULAR VALVE BOX WITH BOLT-DOWN LID
AND SS BOLT. BOX AND LID TO BE GREEN

2. HEAT BRAND "BV" ON LID IN 2" HIGH

CHARACTERS

3. FINISH GRADE

4. 3/4" CRUSHED ROCK - 4" DEPTH

5. BALL VALVE PER IRRIGATION PLAN

6. COMMON BRICK - 4 REQUIRED

7. SCH 40 PVC MALE ADAPTER - 2 REQUIRED

8. MAINLINE PIPING PER IRRIGATION PLAN

9. VALVE BOX EXTENSION(S) AS REQUIRED
18" MIN.
2" IN PLANTER
1/2" IN TURF
10/8/2024

5.a
Packet Pg. 147
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.) 1366-1

PUBLIC WORKS DEPARTMENT

POC 'A'

POC 'B'

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 148
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

PLANT PALETTE
SIZE/SPACING COMMON NAME BOTANIC NAMEWUCOLS QTY. TREESDETAIL 15 GAL. ‘ARAPAHO’ HYBRID CRAPE MYRTLEMOD Lagerstroemia 'Arapaho'26'A' & 'B', SHT. 12 15 GAL.MOD 33 'A' & 'B', SHT. 12 Pistacia x 'Red Push'RED PUSH PISTACHE 15 GAL.MOD 2 'A' & 'B', SHT. 12 Koelreuteria bipinnataCHINESE FLAME TREE

DECORATIVE STONE
3" MINIMUM DEPTH
3/4" CRUSHED ROCK
COLOR: GOLD DUST AVAILABLE FROM:

SOUTHWEST BOULDER AND STONE
12,700 S.F.
3" MINIMUM DEPTH

CHIPPED WOOD MULCH
135,730 S.F.

EXISTING TREE, DEMOLISH ROOTS AND ALL
EXISTING TREE, PROTECT IN PLACE Lagerstroemia
46 114 MOD
NOTES:
·PLANT SYMBOL SIZE REPRESENTS PLANT AT MATURE SIZE, PLANT SPACING AS SHOWN ON PLAN. ·TREES/ SHRUBS/ GROUNDCOVERS MAY BE NATIVE TO CALIFORNIA. ANY REQUESTED SUBSTITUTIONS MADE DUE TO AVAILABILITY SHALL BE CALIFORNIA NATIVE SPECIES SHALL BE PRIOR APPROVED BY LANDSCAPE ARCHITECT. ·PLANT COUNTS ARE SHOWN FOR CONTRACTOR CONVENIENCE ONLY - CONTRACTOR SHALL VERIFY ORDER OF ACTUAL SYMBOL COUNT PER PLAN FROM THEIR OWN PERSONNEL'S TAKE-OFF OF.
·ALL PLANT MATERIAL 15 GALLON AND LARGER SHALL BE SPOTTED FOR FINAL LOCATION PRIOR TO EXCAVATION BY OWNERS REPRESENTATIVE.
·PLANTING ADJUSTMENTS/ REALIGNMENT DUE TO FINAL FIELD LOCATIONS OF UTILITIES SHALL BE INCLUDED AS PART OF CONTRACTOR BID.
·ALL TREES WITHIN 6' OF HARDSCAPE SHALL RECEIVE ROOT BARRIER PER DETAILS ·TREE STAKING PER THE INCLUDED DETAILS; AREAS OF HIGH WINDS OR TREE MATERIAL REQUIRING ADDITIONAL STAKING DUE TO DELIVERED SPECIES SIZE AND STRUCTURE SHALL BE INCLUDED IN THE CONTRACTOR'S BID. ·ALL PLANTER AREAS SHALL RECEIVE A 3" MINIMUM DEPTH LAYER OF 'FOREST FLOOR' OR APPROVED EQUAL, UNLESS OTHERWISE NOTED AVAILABLE FROM AGUANGA GREEN 1-714-283-2572
·PLANT WATER USE VALUES ARE PER WUCOLS IV PLANT LIST
·SOIL AMENDMENT/SOIL MANAGEMENT PLAN SHALL BE PER RECOMMENDATIONS PROVIDED WITHIN THE AGRONOMIC SOIL TEST/ REPORT SU-PPLIED BY CONTRACTOR AS PART OF BID.
·CONTRACTOR SHALL COMPLETE PLANTING PIT INFILTRATION TESTS PRIOR TO TREE/SHRUB PLANTING WITH VERIFICATION FROM

LANDSCAPE ARCHITECT AND OR THE OWNER'S REPRESENTATIVE, ANY ADDITIONAL REQUIRED ROOT ZONE DRY WELLS, OR

BREATHER TUBES SHALL BE INCLUDED BASED UPON SOIL MANAGEMENT REPORT FINDINGS ·THE CONTRACTOR IS RESPONSIBLE FOR ALL REPAIRS AND/OR REPLACEMENT OF ANY DAMAGED LANDSCAPE AREAS BEYOND THE

LIMIT OF WORK, INCLUDING REPAIRING ANY IRRIGATION LINES/SPRINKLER HEADS, WHERE DAMAGE IS A DIRECT RESULT OF LANDSCAPE CONSTRUCTION ACTIVITIES AND OR THEIR SUB-CONTRACTOR'S ACTIVITIES. REPLACEMENT ITEMS SHALL BE EXACT DUPLICATION OF ORIGINAL WORK OR PLANTS, UNLESS OTHERWISE APPROVED BY THE OWNER'S REPRESENTATIVE.

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DEMO AND FILL NOTES:
·SHRUBS LOCATED AGAINST COLTON AVE SHALL BE REMOVED ROOTS AND ALL, IRRIGATION SHALL BE CAPPED. ·DEAD SHRUBS IN HEDGE ROWS ON BACKSIDE OF BIKE PATH SHALL BE CUT TO THE GROUND AND IRRIGATION CAPPED. ·EXISTING LIVING SHRUBS IN HEDGEROWS SHALL BE PROTECTED IN PLACE. ·ALL VOIDS AT OR UNDER EDGE OF BIKE PATH SHALL BE FILLED AND COMPACTED TO 3" BELOW BIKE PATH FINISHED SURFACE AND FEATHERED OUT 4' INTO PLANTER AREAS APPROX. 120 CY
1366-1

PUBLIC WORKS DEPARTMENT
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
STOP
IRR
IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH
MATCHLINE, SEE BELOWMATCHLINE, SEE SHEET 3

MATCHLINE, SEE ABOVE

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 149
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

PLANT PALETTE
SIZE/SPACING COMMON NAME BOTANIC NAMEWUCOLS QTY. TREESDETAIL 15 GAL. ‘ARAPAHO’ HYBRID CRAPE MYRTLEMOD Lagerstroemia 'Arapaho'26'A' & 'B', SHT. 12 15 GAL.MOD 33 'A' & 'B', SHT. 12 Pistacia x 'Red Push'RED PUSH PISTACHE 15 GAL.MOD 2 'A' & 'B', SHT. 12 Koelreuteria bipinnataCHINESE FLAME TREE

EXISTING TREE, DEMOLISH ROOTS AND ALL
EXISTING TREE, PROTECT IN PLACE Lagerstroemia
46 114 MOD

DECORATIVE STONE
3" MINIMUM DEPTH
3/4" CRUSHED ROCK
COLOR: GOLD DUST AVAILABLE FROM:

SOUTHWEST BOULDER AND STONE
12,700 S.F.
3" MINIMUM DEPTH

CHIPPED WOOD MULCH
135,730 S.F.

STOPSTOP
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COLTON AVE

COLTON AVE
D ST
C ST

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1366-1

PUBLIC WORKS DEPARTMENT
STOP
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IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH

MATCHLINE, SEE BELOW
MATCHLINE, SEE SHEET 2
MATCHLINE, SEE BELOWMATCHLINE, SEE SHEET 4

MATCHLINE, SEE ABOVEMATCHLINE, SEE ABOVE

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 150
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

PLANT PALETTE
SIZE/SPACING COMMON NAME BOTANIC NAMEWUCOLS QTY. TREESDETAIL 15 GAL. ‘ARAPAHO’ HYBRID CRAPE MYRTLEMOD Lagerstroemia 'Arapaho'26'A' & 'B', SHT. 12 15 GAL.MOD 33 'A' & 'B', SHT. 12 Pistacia x 'Red Push'RED PUSH PISTACHE 15 GAL.MOD 2 'A' & 'B', SHT. 12 Koelreuteria bipinnataCHINESE FLAME TREE

DECORATIVE STONE
3" MINIMUM DEPTH
3/4" CRUSHED ROCK
COLOR: GOLD DUST AVAILABLE FROM:

SOUTHWEST BOULDER AND STONE
12,700 S.F.
3" MINIMUM DEPTH

CHIPPED WOOD MULCH
135,730 S.F.

EXISTING TREE, DEMOLISH ROOTS AND ALL
EXISTING TREE, PROTECT IN PLACE Lagerstroemia
46 114 MOD
NOTES:
·PLANT SYMBOL SIZE REPRESENTS PLANT AT MATURE SIZE, PLANT SPACING AS SHOWN ON PLAN. ·TREES/ SHRUBS/ GROUNDCOVERS MAY BE NATIVE TO CALIFORNIA. ANY REQUESTED SUBSTITUTIONS MADE DUE TO AVAILABILITY SHALL BE CALIFORNIA NATIVE SPECIES SHALL BE PRIOR APPROVED BY LANDSCAPE ARCHITECT. ·PLANT COUNTS ARE SHOWN FOR CONTRACTOR CONVENIENCE ONLY - CONTRACTOR SHALL VERIFY ORDER OF ACTUAL SYMBOL COUNT PER PLAN FROM THEIR OWN PERSONNEL'S TAKE-OFF OF.
·ALL PLANT MATERIAL 15 GALLON AND LARGER SHALL BE SPOTTED FOR FINAL LOCATION PRIOR TO EXCAVATION BY OWNERS REPRESENTATIVE.
·PLANTING ADJUSTMENTS/ REALIGNMENT DUE TO FINAL FIELD LOCATIONS OF UTILITIES SHALL BE INCLUDED AS PART OF CONTRACTOR BID.
·ALL TREES WITHIN 6' OF HARDSCAPE SHALL RECEIVE ROOT BARRIER PER DETAILS ·TREE STAKING PER THE INCLUDED DETAILS; AREAS OF HIGH WINDS OR TREE MATERIAL REQUIRING ADDITIONAL STAKING DUE TO DELIVERED SPECIES SIZE AND STRUCTURE SHALL BE INCLUDED IN THE CONTRACTOR'S BID. ·ALL PLANTER AREAS SHALL RECEIVE A 3" MINIMUM DEPTH LAYER OF 'FOREST FLOOR' OR APPROVED EQUAL, UNLESS OTHERWISE NOTED AVAILABLE FROM AGUANGA GREEN 1-714-283-2572
·PLANT WATER USE VALUES ARE PER WUCOLS IV PLANT LIST
·SOIL AMENDMENT/SOIL MANAGEMENT PLAN SHALL BE PER RECOMMENDATIONS PROVIDED WITHIN THE AGRONOMIC SOIL TEST/ REPORT SU-PPLIED BY CONTRACTOR AS PART OF BID.
·CONTRACTOR SHALL COMPLETE PLANTING PIT INFILTRATION TESTS PRIOR TO TREE/SHRUB PLANTING WITH VERIFICATION FROM

LANDSCAPE ARCHITECT AND OR THE OWNER'S REPRESENTATIVE, ANY ADDITIONAL REQUIRED ROOT ZONE DRY WELLS, OR

BREATHER TUBES SHALL BE INCLUDED BASED UPON SOIL MANAGEMENT REPORT FINDINGS ·THE CONTRACTOR IS RESPONSIBLE FOR ALL REPAIRS AND/OR REPLACEMENT OF ANY DAMAGED LANDSCAPE AREAS BEYOND THE

LIMIT OF WORK, INCLUDING REPAIRING ANY IRRIGATION LINES/SPRINKLER HEADS, WHERE DAMAGE IS A DIRECT RESULT OF LANDSCAPE CONSTRUCTION ACTIVITIES AND OR THEIR SUB-CONTRACTOR'S ACTIVITIES. REPLACEMENT ITEMS SHALL BE EXACT DUPLICATION OF ORIGINAL WORK OR PLANTS, UNLESS OTHERWISE APPROVED BY THE OWNER'S REPRESENTATIVE.

COLTON AVECOLTON AVE

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1366-1

PUBLIC WORKS DEPARTMENT
STOP
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STOP
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STOP
STOP
IRR
IRR
IRR

KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH

MATCHLINE, SEE BELOWMATCHLINE, SEE BELOW
MATCHLINE, SEE SHEET 3

MATCHLINE, SEE ABOVE
MATCHLINE, SEE SHEET 5

MATCHLINE, SEE ABOVE

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 151
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

STOPSTOP
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PLANT PALETTE
SIZE/SPACING COMMON NAME BOTANIC NAMEWUCOLS QTY. TREESDETAIL 15 GAL. ‘ARAPAHO’ HYBRID CRAPE MYRTLEMOD Lagerstroemia 'Arapaho'26'A' & 'B', SHT. 12 15 GAL.MOD 33 'A' & 'B', SHT. 12 Pistacia x 'Red Push'RED PUSH PISTACHE 15 GAL.MOD 2 'A' & 'B', SHT. 12 Koelreuteria bipinnataCHINESE FLAME TREE

DECORATIVE STONE
3" MINIMUM DEPTH
3/4" CRUSHED ROCK
COLOR: GOLD DUST AVAILABLE FROM:

SOUTHWEST BOULDER AND STONE
12,700 S.F.
3" MINIMUM DEPTH

CHIPPED WOOD MULCH
135,730 S.F.

EXISTING TREE, DEMOLISH ROOTS AND ALL
EXISTING TREE, PROTECT IN PLACE Lagerstroemia
46 114 MOD
NOTES:
·PLANT SYMBOL SIZE REPRESENTS PLANT AT MATURE SIZE, PLANT SPACING AS SHOWN ON PLAN. ·TREES/ SHRUBS/ GROUNDCOVERS MAY BE NATIVE TO CALIFORNIA. ANY REQUESTED SUBSTITUTIONS MADE DUE TO AVAILABILITY SHALL BE CALIFORNIA NATIVE SPECIES SHALL BE PRIOR APPROVED BY LANDSCAPE ARCHITECT. ·PLANT COUNTS ARE SHOWN FOR CONTRACTOR CONVENIENCE ONLY - CONTRACTOR SHALL VERIFY ORDER OF ACTUAL SYMBOL COUNT PER PLAN FROM THEIR OWN PERSONNEL'S TAKE-OFF OF.
·ALL PLANT MATERIAL 15 GALLON AND LARGER SHALL BE SPOTTED FOR FINAL LOCATION PRIOR TO EXCAVATION BY OWNERS REPRESENTATIVE.
·PLANTING ADJUSTMENTS/ REALIGNMENT DUE TO FINAL FIELD LOCATIONS OF UTILITIES SHALL BE INCLUDED AS PART OF CONTRACTOR BID.
·ALL TREES WITHIN 6' OF HARDSCAPE SHALL RECEIVE ROOT BARRIER PER DETAILS ·TREE STAKING PER THE INCLUDED DETAILS; AREAS OF HIGH WINDS OR TREE MATERIAL REQUIRING ADDITIONAL STAKING DUE TO DELIVERED SPECIES SIZE AND STRUCTURE SHALL BE INCLUDED IN THE CONTRACTOR'S BID. ·ALL PLANTER AREAS SHALL RECEIVE A 3" MINIMUM DEPTH LAYER OF 'FOREST FLOOR' OR APPROVED EQUAL, UNLESS OTHERWISE NOTED AVAILABLE FROM AGUANGA GREEN 1-714-283-2572
·PLANT WATER USE VALUES ARE PER WUCOLS IV PLANT LIST
·SOIL AMENDMENT/SOIL MANAGEMENT PLAN SHALL BE PER RECOMMENDATIONS PROVIDED WITHIN THE AGRONOMIC SOIL TEST/ REPORT SU-PPLIED BY CONTRACTOR AS PART OF BID.
·CONTRACTOR SHALL COMPLETE PLANTING PIT INFILTRATION TESTS PRIOR TO TREE/SHRUB PLANTING WITH VERIFICATION FROM

LANDSCAPE ARCHITECT AND OR THE OWNER'S REPRESENTATIVE, ANY ADDITIONAL REQUIRED ROOT ZONE DRY WELLS, OR

BREATHER TUBES SHALL BE INCLUDED BASED UPON SOIL MANAGEMENT REPORT FINDINGS ·THE CONTRACTOR IS RESPONSIBLE FOR ALL REPAIRS AND/OR REPLACEMENT OF ANY DAMAGED LANDSCAPE AREAS BEYOND THE

LIMIT OF WORK, INCLUDING REPAIRING ANY IRRIGATION LINES/SPRINKLER HEADS, WHERE DAMAGE IS A DIRECT RESULT OF LANDSCAPE CONSTRUCTION ACTIVITIES AND OR THEIR SUB-CONTRACTOR'S ACTIVITIES. REPLACEMENT ITEMS SHALL BE EXACT DUPLICATION OF ORIGINAL WORK OR PLANTS, UNLESS OTHERWISE APPROVED BY THE OWNER'S REPRESENTATIVE. 1366-1

PUBLIC WORKS DEPARTMENT
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KEY MAP
F ST
E ST
D ST
C ST
MT. VERNON

FAIRVIEW AVE
COBURN

COUNTY LINE
0 40'
20'
80' NORTH

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
10/8/2024

5.a
Packet Pg. 152
Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.) 1366-1

PUBLIC WORKS DEPARTMENT
1366-1

PUBLIC WORKS DEPARTMENT
ABCD
SCALE:

Linear Root BarrierN.T.S.

1. TREE PER PLANTING PLAN

2. ROOTBALL

3. STAKE PER 'TREE PLANTING' DETAIL

4. EARTH WATERING BASIN PER 'TREE PLANTING' DETAIL

5. FINISH GRADE

6. DEEP ROOT BARRIER AT EDGE OF HARDSCAPE - 24" DEEP,

7. TREE PLANTING PIT

8. STREET CURB PER STREET IMPROVEMENT PLANS

9. COMPACTED BACKFILL MIX PER PLANTING SPECS / NOTES

10. PLANT TABLETS PER PLANTING SPECS / NOTES

11. MULCH TYPE AND DEPTH PER PLAN- KEEP 3" CLEAR FROM TRUNK 3 2 7
1 5
12 9
6 11
4 8
10 12. CONCRETE PAVING PER PLAN
10' LONG CENTERED ON TRUNK. EACH DIRECTION FROM CENTER ON TRUNK 2'2'
6 NOTES:

1. ROOTBARRIER TO EXTEND 10' TOTAL, CENTERED ON TRUNK TYPICAL. 20' TOTAL LENGTH FOR TREES WITHIN RIGHT-OF-WAY OR WITHIN 10' OF CITY RIGHT-OF-WAY, CENTERED ON TRUNK.

2. ROOTBARRIER SHALL NOT ENCIRCLE THE TREE ROOTBALL
E.Q. E.Q.

DETAIL NOTES:

SCALE:

Tree PlantingN.T.S.
123105648 79

ROOTBALL

DIAMETER
-ROOT BARRIER TO BE PLACED WHEN TREE IS WITHIN 6' OF

HARDSCAPE
-TREE STAKES TO BE PLACES PERPENDICULAR TO PREVAILING

WIND DIRECTION
-A MINIMUM 3-INCH LAYER OF MULCH SHALL BE APPLIED ON

ALL EXPOSED SOIL SURFACES OF PLANTING AREAS EXCEPT TURF

AREAS, CREEPING OR ROOTING GROUNDCOVERS, OR DIRECT

SEEDING APPLICATIONS WHERE MULCH IS CONTRAINDICATED
NOTE:

1. TREE PER PLANTING PLAN

2. V.I.T. TWIST-BRACE TREE TIES
··15 GAL-24" BOX: MODEL TB24,

ATTACH TO STAKE WITH WOOD
SCREWS.
··24" BOX-36" BOX: MODEL TB36,

ATTACH TO STAKE WITH BOLT AND
NUT.
··36" BOX-42" BOX: MODEL TB42,

ATTACH TO STAKE WITH BOLT AND
NUT.

3. 3"Øx10' LONG LODGE POLE STAKES

4. PLANT TABLETS PER DETAIL

5. EARTH WATERING BASIN IN

GROUNDCOVER AREAS

6. FINISH GRADE

7. ROOTBALL: SET CROWN 2" ABOVE

FINISH GRADE

8. BACKFILL MIX PER DETAIL

9. NATIVE SOIL

10. MULCH - TYPE AND DEPTH PER

PLANTING PLAN
2x
12" 24" 12"
SCALE:

Planting TabletsN/A
PLANTING TABLETS:

TIGHTLY COMPRESSED LONG-LASTING, 12 MONTH SLOW-RELEASE FERTILIZER TABLETS WEIGHING 7 GRAMS, AND HAVING AN ANALYSIS OF 12-8-8 DERIVED FROM THE SOURCES LISTED IN THE FOLLOWING GUARANTEED ANALYSIS:

TOTAL NITROGEN (N)..............................12.00%

3.5% SLOWLY AVAILABLE WATER SOLUBLE NITROGEN*

8.5% WATER SOLUBLE NITROGEN
AVAILABLE PHOSPHORIC ACID (P2O5)....8.00%
SOLUBLE POTASH (K2O).......................8.00%
SULPHUR (S).......................................3.50% IRON (FE)............................................2.00% MANGANESE (MN)...............................0.05%
ZINC (ZN)............................................0.05% PLANTING TABLETS QUANTITIES:
4" POTS.....................................................................................................1 TABS 1 GALLON..................................................................................................3 TABS 5 GALLON..................................................................................................8 TABS 15 GALLON..............................................................................................15 TABS 24" BOX..................................................................................................16 TABS LARGER SIZES: FOR EACH 1/2” CALIPER MEASURED 14” ABOVE SOIL LEVEL USE 4 TABLETS.

LANDSCAPE ARCHITECTURE
7111 Indiana Avenue, Suite 300
Riverside, CA 92504
(951) 369-0700 www.cwdg.fun
Signature
Renewal Date
Date
12/31/24
07/26/24
SCALE:

Soil Management PlanN/A

AFTER MASS GRADING, THE CONTRACTOR SHALL AT THEIR OWN EXPENSE COMPLY WITH THE FOLLOWING SOIL MANAGEMENT REPORT REQUIREMENTS:

A SOIL MANAGEMENT REPORT SHALL BE COMPLETED BY THE CONTRACTOR, AS FOLLOWS:

A. SUBMIT SOIL SAMPLES TO A LABORATORY FOR ANALYSIS AND RECOMMENDATIONS. ·SOIL SAMPLING SHALL BE CONDUCTED IN ACCORDANCE WITH LABORATORY PROTOCOL, INCLUDING PROTOCOLS REGARDING ADEQUATE SAMPLING DEPTH FOR THE INTENDED PLANTS.

B. THE SOIL ANALYSIS SHALL INCLUDE:
· SOIL TEXTURE
· INFILTRATION RATE DETERMINED BY LABORATORY TEST OR SOIL TEXTURE INFILTRATION RATE TABLE · PH
· TOTAL SOLUBLE SALTS
· SODIUM
· PERCENT ORGANIC MATTER
·AND RECOMMENDATIONS
C. IN AGGREGATED LANDSCAPE PROJECTS A SOIL SAMPLING RATE OF 1 IN 7 INDIVIDUAL LOTS OR APPROXIMATELY 15% OF THE TOTALNUMBER OF INDIVIDUAL LOTS WILL SATISFY THIS REQUIREMENT.

D. THE CONTRACTOR SHALL COMPLY WITH ONE OF THE FOLLOWING:
·IF SIGNIFICANT MASS GRADING IS NOT PLANNED, THE SOIL MANAGEMENT REPORT SHALL BE SUBMITTED TO THE LOCAL AGENCY AS PART OF THE LANDSCAPE DOCUMENTATION PACKAGE; OR ·IF SIGNIFICANT MASS GRADING IS PLANNED, THE SOIL MANAGEMENT REPORT SHALL BE SUBMITTED TO THE LOCAL AGENCY AS PART OF THE CERTIFICATE OF COMPLETION.

E. THE SOIL MANAGEMENT REPORT SHALL BE MADE AVAILABLE, IN A TIMELY MANNER, TO THE PROFESSIONALS

PREPARING THE LANDSCAPE DESIGN PLANS AND IRRIGATION DESIGN PLANS TO MAKE ANY NECESSARY ADJUSTMENTS TO THE DESIGN PLANS.

F. THE CONTRACTOR SHALL SUBMIT DOCUMENTATION VERIFYING IMPLEMENTATION OF SOIL MANAGEMENT

REPORT RECOMMENDATIONS TO THE LOCAL AGENCY WITH THE CERTIFICATE OF COMPLETION 10/8/2024

5.a
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Attachment: Exhibit A – Project Plans (4850 : Contract Award - All American Building Services Inc.)

CONTRACT
1 CONTRACT
THIS CONTRACT is made this 18th day of March 2025, in the County of San Bernardino, State of California, by and between the City of Colton, hereinafter called City, and All American Building S ervices, hereinafter called Contractor. The City and the Contractor for the considerations stated herein agree as follows:

ARTICLE 1. SCOPE OF WORK . The Contractor shall perform all Work within the time stipulated in the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict com pliance with the Contract Documents as specified in Article 5 below for the following Project:

COLTON AVENUE CLASS I BIKE PATH IMPROVEMENT PROJECT

The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within ONE HUNDRED TWENTY (120) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Six Hundred Fifty Thousand Seven Hundred Dollars and Seventy Cents ($650,700.75). Payment shall be made as set forth in the General Conditions.

ARTICLE 4. LIQUIDATED DAMAGES . I n accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $500.00 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT . The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders

5.b
Packet Pg. 154
Attachment: Exhibit B - Contract (4850 : Contract Award - All American Building Services Inc.)

CONTRACT
2 Non-Collusion Affidavit form
Contract
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Technical Specifications
Greenbook Standard Specifications (Sections 1-9 Excluded) Addenda
Plans and Contract Drawings
Labor compliance contract (attachment D)
The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in th ese Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at Public Works Department or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site. If the Work involves federal funds or otherwise requires compliance with the Davis-Bacon Fair Labor Standards Act, the Contractor and all its subcontractors shall comply with the higher of the state or federal prevailing wage rates.

IN WITNESS WHEREOF, this Contract has been duly executed by the above -named parties, on the day and year above written.

5.b
Packet Pg. 155
Attachment: Exhibit B - Contract (4850 : Contract Award - All American Building Services Inc.)

CONTRACT
3 CITY OF COLTON

By:

______________________________
Signature

______________________________
Name

______________________________
Title

Attest:

______________________________
City Clerk

Recommended By:

______________________________
Signature

______________________________
Name

______________________________
Title

CONTRACTOR

By:

______________________________
Signature

____ _________
Name

______________________________
Title

__ ______________________
License Number

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1 2

3 4

5 6

7 8

9 10

11 12

13 14

15 16

17 18

19 20

21 22

23 24

25 26

27 28

RESOLUTION NO. R-09-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AMENDING THE FISCAL YEAR 202 4/2025 CAPITAL IMPROVEMENT

BUDGET FOR COLTON AVENUE CLASS I BIKE PATH IMPROVEMENT

PROJECT

WHEREAS, the City of Colton (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and,

WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and,

WHEREAS, the City of Colton plans to improve the Colton Ave nue Class I Bike Path; and,

WHEREAS, the City of Colton needs to provide funds from Host City Fee in the amount of $205,000.00 to fully fund the City of Colton matching fund for construction of the Colton Avenue Class I Bike Path Improvement Project (Project); and,

WHEREAS, a budget appropriation not listed in the Fiscal Year 2024/2025 budget is required and must be approved by resolution of the City Council.

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 1 The above recitals are true and correct.

Section 2 The City Council authorizes the following amendment for the Fiscal Year 2024/2025 budget:

 Appropriate $205,000.00 from reserve balance in Host City Fee to account number 240-6235-6150-3890-0000 for the construction of Colton Avenue Class I Bike Path Improvement Project.

PASSED, APPROVED AND ADOPTED THIS 18TH DAY OF MARCH 2025.

__________________________
FRANK J. NAVARRO
Mayor
ATTEST:

______________________________
ISAAC T. SUCHIL
City Clerk

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Attachment: Exhibit C - Resolution R-09-25 (4850 : Contract Award - All American Building Services Inc.)

ITEM NO. 6

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE CONTRACT AWARD TO SWC CONTRACTING
CORPORATION FOR THE WELL 22 REHABILITATION AND SITE

IMPROVEMENT PROJECT AND APPROVE AND ADOPT A

RESOLUTION TO APPROVE AMENDING THE FISCAL YEAR
2024/2025 BUDGET, RESOLUTION NO. R-18-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Authorize the award of contract to SWC Contracting Corp. for the Well No. 22 Rehabilitation and Site Improvement Project for $2,754,382.

2. Approve Resolution R-18-25 amending Fiscal Year 2024/2025 Budget.

BACKGROUND

Well 22 was originally built in July of 1984, and is essential in the Water Division's ability to provide adequate water and fire flows to the Central and Reche Canyon Zones, which serves customers from the South/East portion of the City including Cooley Ranch areas, La Loma Hills and Reche Canyon. Well Plant No. 22 is located at Rich Dauer Park in the South/East portion of the City in the Central Zone.

On May 23, 2023, Legend Pump & Well Company pulled and inspected the motor and pump and performed an extensive review of the system. It was d etermined that most of the equipment including the pump column, shaft bearing and bowl assembly had worn out due to its age and needed to be replaced. The motor was determined to be very inefficient.

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Staff Report to the Mayor and City Council
Contract Award - SWC Contracting Corporation
March 18, 2025

On February 20, 2024 , the City awarded a contract to TKE Engineering for preparation of engineering and design for the Construction of Well No. 22 rehabilitation and site improvements Project. The construction plans and specifications were completed in January 2025.

ISSUES/ANALYSIS

In accordance with the Colton Municipal Code Section 3.08.090, a request for Notice Inviting Formal Bids was sent to Press -Enterprise for publication on January 31, 2025, and February 7, 2025. The bids were opened on February 26, 2025. There were two bids received. Bids submitted with corresponding amounts are listed below:

Contractor Bid Amount
SWC Contracting Corp $2,754,382.00.

Cora Constructors Inc $3,287,000.00

Staff has evaluated and reviewed each submitted bid. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Staff recommends awarding the construction contract to the lowest responsive and responsible bidder, SWC Contracting Corporation, in the total contract amount of $ 2,754,382.00 for the W ell No. 22 rehabilitation and site improvement project.

FISCAL IMPACTS

The total amount for construction of the Well No. 22 rehabilitation and site improvement project.

Well 31 Project including a 5% contingency is $ 2,892,101.10. With the approval of Resolution R-18-25, appropriating $1,500,000 in reserve balance to Water Utility Operations Capital Improvement Account Number 521-8100-8101-3890-0000-000, sufficient appropriations will be available to complete the project.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Contract - Well No 22 Rehabilitation

2. Resolution No. R-18-25
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CONTRACT
29 CONTRACT
THIS CONTRACT is m
ade this day of , 2025, in the County of San
Bernardino, State of California, by and between the City of Colton, hereinafter called City, and ________________________, hereinafter called Contractor. The City and the Contractor for the considerations stated herein agree as follows:

ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:

WELL PLANT NO. 22 REHABILITATION AND SITE

IMPROVEMENT PROJECT
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within Three Hundred Sixty-Five (365) Calendar Days (i.e., One Hundred Fifty (150) Calendar Days for Phase I and Two Hundred Fifteen (215) Calendar Days for Phase II) from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of ( )
Payment shall be made as set forth in the General Conditions.

ARTIC
LE 4. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,000.00 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
18th March

SWC CONTRACTING CORP

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Attachment: Contract - Well No 22 Rehabilitation (4848 : Contract Award - SWC Contracting Corporation)

CONTRACT
30 Designation of Subcontractors
Information Required of Bidders
Non-Collusion Affidavit form
Contract
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Provisions (or Special Conditions)
Technical Specifications
Greenbook Standard Specifications (Sections 1-9 Excluded) Addenda
Plans and Contract Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at Public Works Department or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site. If the Work involves federal funds or otherwise requires compliance with the Davis- Bacon Fair Labor Standards Act, the Contractor and all its subcontractors shall comply with the higher of the state or federal prevailing wage rates.

IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

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Attachment: Contract - Well No 22 Rehabilitation (4848 : Contract Award - SWC Contracting Corporation)

CONTRACT
31 CITY OF COLTON
By:

Signature
Name
Title
Attest:

City Clerk
Recommended By:

Signature
Name
Title
[ CONTRACTOR ]
By:

Signature
Name
Title
License Number

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RESOLUTION NO. R-18-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON,
CALIFORNIA AMENDING THE FISCAL YEAR 2024 -2025 BUDGET TO APPROPRIATE AN ADDITIONAL $ 1,500,000 FROM THE WATER UTILITY RESERVE FUND FOR THE CAPITAL IMPROVEMENT WELL 22

REHABILITATION PROJECT

WHEREAS the City of Colton is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and

WHEREAS, the budget for the Fiscal Year 2024-25 has been approved by City Council, and now must be amended to increase the appropriation in the Public Works Water Utility Division, Capital Improvement Account for the Well 22 Rehabilitation Project; and,

WHEREAS, the City intends to improve and rehabilitate pump, motor, shaft, bowl assembly, and site improvements of the City’s Well No. 22 located at E. Sugar Pine Lane; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Colton:

Section 1 The above recitals are true and correct.

Section 2 The City Council authorizes the following amendment for the Fiscal Year 2024/2025 budget:

 Appropriate $1,500,000 from the reserve balance in the Water Utility Fund to Water Utility Operations Capital Improvement account number 521-8100- 8101-3890-0000-000 for the Well 22 Rehabilitation Project.

PASSED, APPROVED AND ADOPTED THIS 18th DAY OF MARCH 2025

_______________________________
FRANK J. NAVARRO
Mayor

ATTEST:

______________________________
ISAAC T. SUCHIL
City Clerk

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Attachment: Resolution No. R-18-25 (4848 : Contract Award - SWC Contracting Corporation)

ITEM NO. 7

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: CONFIRM EMERGENCY CONDITION AT AGUA MANSA POWER PLANT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Confirm emergency conditions at Agua Mansa Power Plant and authorize the City Manager or designee to execute all necessary agreements to complete repairs to the power plant and simultaneously execute all necessary agreements with all vendors as required as provisioned in Colton Municipal Code § 3.08.130 (A).

BACKGROUND

On Friday, February 14, 2025, Ag ua Mansa Power Plant (AMPP) experienced a fault condition on the medium -voltage bus work interconnecting the generator switchgear to the step -up transformer. Upon investigation, the bus work is determined to be non -serviceable due to the extensive damage caused by multiple faults. Due to this non -serviceable status, the bus work, which is a proprietary product, must be replaced, resulting in AMPP being out of market until all repairs are completed.

ISSUES/ANALYSIS

With AMPP out of the market, the power plant remains unavailable to be called upon to support the City’s energy needs i n addition to the broader California Independent System Operator (CAISO) controlled SP 15 market. Based upon staff analysis of replacement energy and energy related products, the immediate cost exposure is $6,300,000 in addition to the replacement costs for the bus work, which is estimated at $1,100,000 for a total project cost of $7,400,000. This 7 Packet Pg. 222
Staff Report to the Mayor and City Council
Emergency Condition - Aqua Mansa Power Plant
March 18, 2025

analysis to market exposure assumes the repairs can be made and AMPP is placed back into market on, or before July 31, 2025.

Should repairs extend beyond July 31 , 2025 , and AMPP remain s out of market, the financial liability to the Electric Utility will grow exponentially , not only in energy and related products, but also in potential fines levied by the CAISO due to an unplanned forced outage condition.

Conversely, if staff can complete repairs and return AMPP to market ahead of the July 31, 2025 date, the Electric Utility will realize the benefits of market cost avoidance.

Given the significant financial exposure to the City , the City Manager’s Office has issue d an emergency declaration and directed staff to effectuate repairs in the most responsible and economic manner possible. To accomplish this, the City has invoked Colton Municipal Code

3.08.130 (A), dispatching with the formal budding requirements and exec uting all necessary agreements to complete repairs and restore AMPP to dispatchable status.

FISCAL IMPACTS

Sufficient appropriations are available in Fiscal Year 2024 -2025 adopted budget in Electric Utility Fund Agua Mansa Power Plant Capital Account Number 520-8000-8009-4930-0107-000.

ALTERNATIVES

Provide alternative direction to staff.
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ITEM NO. 8

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE A NOTICE OF COMPLETION FOR THE VALLEY
BLVD./LA CADENA DRIVE TRAFFIC SIGNAL MODIFICATION
PROJECT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the execution and recordation of the Notice of Completion for the La Cadena Drive/Valley Blvd. Traffic Signal Modi fication Project completed by Crosstown Electrical & Data, Inc.

BACKGROUND

The La Cadena Drive/Valley Blvd. Traffic Signal Modification Project focused on modifying the traffic signals located at the intersection of La Cadena Dr. & Valley Blvd. The work included replacing the east and west bound turn protected -permissive 5-section head traffic signals with protected-permissive signal heads with flashing yellow arrow. Also, protected-permissive signal head with flashing yellow arrow for northbound and so uthbound direction, were installed. Last, new illuminated street name signs, speed limit signs, other traffic signs, and replaced non - standard ADA ramps.

ISSUES/ANALYSIS

On December 5, 2023, the City Council awarded a construction contract to Crosstown Electrical & Data, Inc . for the La Cadena Drive/Valley Blvd. Traffic Signal Modification Project in the amount of $306,983. There was additional work needed, and two (2) change orders were issued.

Change order #1 was issued for $13,098.78 to relocate the new poles due to existing concrete footings in place. Change order #2 was issued for $1,998.58 to remove and replace a 8 Packet Pg. 224
Staff Report to the Mayor and City Council
NOC - Crosstown Electrical
March 18, 2025

cracked/uplifted concrete section of the sidewalk.

FISCAL IMPACTS

There is no additional fiscal impact to record and file the Notice of Completion for the project.

The total approved project costs, including both change orders, was $322,080.36. The project was funded utilizing Traffic Impact Fees.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A- Notice of Completion
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RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO

Name: City of Colton

Street 650 N. La Cadena Drive
Address

City & Colton, California
State California
Zip 92324

SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE IS HEREBY GIVEN THAT:

1. The City of Colton is the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is Victor Ortiz, P.E

3. The full address of the undersigned is 650 N. La Cadena Drive, Colton, CA 92324

4. The nature of the title of the undersigned is City of Colton is the owner in fee, of a certain public improvement (E.G. owner in fee OR vender under contract of purchase OR lessee OR OTHER APPROPRIAT E DESIGNATION).

5. The full names and full addresses of all persons, if any, who holds title with the undersigned as joint tenants or as tenants in common are:

Names Addresses

N/A N/A

6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to are (OR IF NO TRANSFER WAS MADE, INSERT THE WORD “none”):

Names Addresses

N/A N/A

7. A work of improvements on the property hereinafter described was completed on October 17, 2024

8. The name of the original contractor, if any, for the work of improvement was DM CONSTRUCTION INC. The kind of work done or material furnished was SIDEWALK REPAIR AND CONSTRUCTION

9. The property on which the work of improvement was completed is in the CITY OF COLTON, County of SAN BERNARDINO, State of California, and is described as follows: FY23-24 CITYWIDE SIDEWALK

REPAIR PROJECT

The street address of the said property is various (APN is not applicable) APN-None

Dated: ______________________________________(Signature) Victor Ortiz, P.E., City Engineer, City of Colton

VERIFICATION
I, the undersigned say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at _______Colton_________, California, this _____________ day of ___________, 2025.

____________________________________
Victor Ortiz, P.E., City Engineer, City of Colton

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Attachment: Exhibit A- Notice of Completion (4849 : NOC - Crosstown Electrical)

ITEM NO. 9

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE THE PURCHASE OF A NEW FORD E-450 CUT-AWAY VAN WITH 14-FOOT CARGO BOX EQUIPPED WITH CLOSED-
CIRCUIT TELEVISION SYSTEM FROM CUES INC. FOR THE

WATER UTILITIES DEPARTMENT AND APPROVE AND ADOPT A
RESOLUTION TO AMEND THE FISCAL YEAR 2024/2025
WASTEWATER UTILITY BUDGET, RESOLUTION NO R-17-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve the purchase of a new gasoline-powered Ford E-450 cut-away van, with 14-foot cargo box equipped with Closed Circuit Television (CCTV) system from Cues Inc. in the amount of $408,409.54 through the Houston-Galveston Area Cooperative (H-GAC) Purchasing Program .

2. Adopt Resolution R-17-25 amending the FY2024-25 Budget to increase appropriations by $408,409.54 from reserve balance for the purchase.

BACKGROUND

Regular maintenance is es sential for sewer lines to function properly. CCTV inspections help identify areas requiring more frequent maintenance or potential replacement, depending on the severity of deficiencies. The City proactively inspects all sewer mains bi -annually to assess and prioritize maintenance and capital improvement projects. The sanitary sewer system consists of approximately 180 miles of pipeline, 15,314 lateral lines, and 4,000 manholes.

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Purchase - Cues Inc CCTV Van
March 18, 2025

On December 6, 2022, the State Water Resources Control Board (SWRCB) adopte d a new Waste Discharge Requirement (WDR), mandating regular visual and CCTV inspections of manholes and sewer pipes.

In mid -2024, the Wastewater Collection System Maintenance division’s CCTV inspection vehicle was stolen from the wastewater treatment pla nt. While the vehicle was recovered by Riverside County Sheriff ’s Department, it had been completely stripped and vandalized beyond repair.

ISSUES/ANALYSIS

Staff evaluated multiple vendors offering sewer inspection vehicles, including Cues, Envirosight, and Aries. Each manufacturer was assessed based on durability, functionality, maintenance costs, customer service, and proximity to service centers near Colton.

In addition to technical evaluations, staff consulted with local agencies to gather feedback on their experiences with various brands and models. Based on this thorough assessment, staff recommends the purchase of a Cues CCTV sewer inspection vehicle, as it best meets the City’s operational needs and has local support and repair facilities within 20 miles of Colton.

Section 3.08.140(C) of the City’s Purchasing Ordinance allows the City to dispense with competitive bidding when “a competitive bid procedure has been conducted by another public agency and the price to the City is equal to or better than the price to that public agency.” The Houston-Galveston Area Council (H-GAC) offers a cooperative purchasing contract designed to streamline government procurement through competitively bid contracts. H -GAC ensures compliance with state procurement statutes, and Cues Inc. is an approved vendor under Contract No. SCO-24.

Staff recommends City Council approve the purchase of a new gasoline -powered Ford E450 cutaway van with a 14-foot cargo box and CCTV equipment from Cues Inc. through the H -GAC Program, Contract No. SCO-24.

FISCAL IMPACTS

Staff recommends City Council adopt Resolution R-17-25 amending the FY 2024 -25 budget to appropriate $408,409.54 from reserve balance to Water Utility Fund Capital Outlay Automobile Account Number 521-8100-8101-4910-0000-000 for this purchase. Sufficient reserve balance is available to appropriate.

ALTERNATIVES

1. Provide alternative direction to staff.

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Purchase - Cues Inc CCTV Van
March 18, 2025

ATTACHMENT

1. Resolution R-17-25 Amending Wastewater Budget

2. COLTON CA E450 OZIII CPR GNET PREM REVISED 03 25
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RESOLUTION NO. R-17-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON AMENDING THE FISCAL YEAR 2024/2025 WASTEWATER UTILITY BUDGET.

WHEREAS, the City Council of the City of Colton adopted and approved the annual budget for Fiscal Year 2024-25 on the twenty first day of May, 2024; and

WHEREAS, the adopted budget did not include appropriations for the purchase of a new Sewer System Closed Circuit Television Vehicle; and

WHEREAS, an amendment to the adopted budget is required and must be approved by resolution of the City Council; and

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COLTON, AS FOLLOWS:

Section 1 The Recital s preceding in this Resolution are true and correct and are incorporated into this Resolution by reference.

Section 2 The City Council authorizes the following amendment to the Fiscal Year 2024- 25 budget:

 Appropriate $ 408,409.54 from reserve balance in Wastewater Fund Capital Outlay Vehicle Expenditure Account Number 52 2-8200-8200-4910-0000-000 for the purchase of Sewer System Closed Circuit Television Vehicle.

PASSED, APPROVED AND ADOPTED THIS 18TH DAY OF MARCH 2025.

________________________________________
FRANK J. NAVARRO
Mayor

ATTEST:

_____________________________
Isaac T. Suchil
City Clerk

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Attachment: Resolution R-17-25 Amending Wastewater Budget (4846 : Purchase - Cues Inc CCTV Van) Contract
No.: SCO-24 Date
Prepared: 3/12/2025
Buying
Agency: Contractor:

Contact
Person:

Prepared
By:

Phone: Phone:

Fax: Fax:

Email: Email:

Product
Code: E2 Description:
$254,250.00
Cost Cost
$3,398.80 $9,847.24
$4,360.00 $27,735.08
$4,093.27 $2,899.18
$3,326.88 FAC015 3rd Day of training $1,537.00
$32,185.39 $2,043.97
MD320 Auto payout feature $3,688.90 $9,458.57
$11,028.89
$7,303.36
$21,037.61
Subtotal B: 143944.14
Cost Cost
Subtotal C: 0
0%
D. Total Cost before any other applicable Charges, Trade-Ins, Allowances, Discounts, Etc. (A+B+C) 1 398194.14 = Subtotal D: 398194.14
Cost Cost
$4,095.63 32860.53
6% Customer Discount -23891.65
-2849.12
Subtotal E: 10215.39
408409.53
EVO3 - Evolution 3 Interior
WM350 Compact Steerable Pipe Ranger
TX361 - WTR wheeled transporter
GX136B Rear Monitor in wall

CONTRACT PRICING WORKSHEET
For Standard Equipment Purchases
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
407-425-1569
Robin Guthrie
407-782-6048
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.

Colton, CA
High Cube TV inspection vehicle (E450 Ford Chassis included) WM906 - 8" Steel Wheels CPR
WM312 Pneumatic tires CPR
WM330 Electric Lift for CPR
GNETPREM - Gnet Premium software
Description
TR1113 Arrow Stick
TR1940-2 Two Drawers in Kickplate
SEE Safety Bumper
Description
[email protected]
Subtotal From Additional Sheet(s):

Elxsi dba CUES
B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description
F. Total Purchase Price (D+E): Delivery Date: 90-120 days less additional discount
E. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Description
For this transaction the percentage is:

WB100/WD20 - workbench with washdown system
Description
TR3100-1 Power Boom Crane
Sales Tax 8.75%
Description
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B).

X Subtotal of A + B + C:

Delivery
Subtotal From Additional Sheet(s):

Quantity Ordered:

9.b
Packet Pg. 231
Attachment: COLTON CA E450 OZIII CPR GNET PREM REVISED 03 25 (4846 : Purchase - Cues Inc CCTV Van)

ITEM NO. 10

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE THE PURCHASE OF A BACKHOE LOADER FROM

SONSRAY MACHINERY FOR THE WATER UTILITIES
DEPARTMENT, RESOLUTION R-14-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve the purchase of a backhoe loader (Case 580 EV) in the amount of $373,138.39 from Sonsray Machinery.

2. Adopt Resolution No. R-14-25 amending the FY2024-25 budget to increase revenues and appropriate funding received from the California Clean Off-Road Equipment Voucher Incentive Program (CORE Program) for the purchase of the backhoe loader.

BACKGROUND

The California Air Resources Board has drafted Advanced Clean Fleet (ACF) Regulations which in summary will require State and local government fleets, including city, county, district, and State agency fleets, to ensure 50 percent of vehicle purchases are z ero-emission beginning in 2024 and 100 percent of vehicle purchases are zero-emission by 2027.

The City has begun purchasing all electric and plug in Electric Fleet Vehicles as the vehicles become available.

ISSUES/ANALYSIS

City staff have been review ing ACF regulations that will require the transition of our construction equipment to new low -emission vehicles. During our review, we were informed 10 Packet Pg. 232
Staff Report to the Mayor and City Council
Purchase - Sonsray Machinery
March 18, 2025

about incentives that will help with the transition and procurement of new backhoe loaders. The proposed purchase is essential for improving operations efficiency in water line and sewer line repairs. The selected model, the Case Electric 580 EV Backhoe loader, is a zero -emissions vehicle, aligning with the City’s commitment to adhering to evolving environmental regulations.

Colton Municipal code 3.08.110(D) Proprietary Projects or Sole Source Products, if the Director of the using department certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obta ined only from a limited number of vendors or contractors, and that no equivalent products or services are available, request for proposal may be sent exclusively to such vendor(s) or contractor(s).

The Case Electric Backhoe 580 EV is currently the only e lectric backhoe on the market today and is offered through the California Clean Off -Road Equipment Voucher Incentive Program (CORE Program) which will pr ovide a grant in the amount of $319,000. The CORE program is intended to encourage California off -road equipment users to purchase or lease zero -emission off-road equipment. This streamlined voucher incentive program helps offset the higher cost of zero-emission technology with a point -of-sale discount. There is no scrappage requirement, and additional f unding is available for charging and fueling infrastructure, equipment deployed in disadvantaged communities, and small businesses.

FISCAL IMPACTS

Resolution R-14-25 will increase revenues and appropriate $319,000 in the Water Utility Fund to account fo r the amount offered through the California Clean Off -Road Equipment Voucher Incentive Program (CORE Program) in the following accounts.

1. Water Expenditure Fund 521-8100-8101-4930-0000-025 $319,000.00

2. Water Revenue Fund 521-5849-025 $319,000.00

Sufficient appropriations for the remaining $54,138.39 balance necessary for the purchase are available in the FY2024 -25 budget in Water Utility Fund Miscellaneous Equipment account number 521-8100-8101-4930-0000-000.

This voucher program funding reduces the financial burden on the City and supports compliance with the Advanced Clean Fleet (ACF) regulations by facilitating the transition to zero -emission construction equipment.

ALTERNATIVES

1. Provide alternative Direction to Staff.

ATTACHMENT

1. 580EV - FIRST ELECTRIC BACKHOE IN THE INDUSTRY.

2. 580ev - COLTON WATER DEPARTMENT - PROPOSAL - JAN 2025 10 Packet Pg. 233
Staff Report to the Mayor and City Council
Purchase - Sonsray Machinery
March 18, 2025

3. Resolution R-14-25 Amending Water Budget
10 Packet Pg. 234
CASE 580EV – FIRST IN THE INDUSTRY – FULLY ELECTRIC BACKHOE LOADER

Industry’s first production-ready, purpose-built electric backhoe is recognized for outstanding industrial design in the Transportation category.

CASE Construction Equipment’s innovative CASE 580EV, the industry’s first electric backhoe loader in full production, has been awarded a prestigious GOOD DESIGN® Award in the Transportation category.

The 580EV represents a big leap forward in electric construction machinery, combining the robust capabilities of its diesel counterpart with all the environmental and operational benefits of electric vehicle technology. Zero emissions and minimal noise make the 580EV model an ideal solution for urban construction crews, utility teams, municipal crews and other contractors who want to work more productively while also minimizing carbon footprints.

The GOOD DESIGN® awards, managed by the Chicago Athenaeum Museum of Architecture and Design and Metropolitan Arts Press Ltd, is one of the oldest and most respected awards programs for contemporary design. Each year the program celebrates the most innovative industrial, product and graphic designs produced around the world.

The CASE 580EV , which was recognized for exceptional industrial design, seamlessly combines form and functionality to create an unmatched operator experience.

Clean, flowing body lines accented with boldly colored “electric blue” decaling help call out the cutting-edge EV technology under the hood. Inside the cab, CASE took an

10.a
Packet Pg. 235
Attachment: 580EV - FIRST ELECTRIC BACKHOE IN THE INDUSTRY. (4824 : Purchase - Sonsray Machinery) CASE 580EV – FIRST IN THE INDUSTRY – FULLY ELECTRIC BACKHOE LOADER operator-first approach with an 8-inch color touch screen display, user-friendly controls and ergonomic membrane keypads protected against dust and other debris. Multicolored, four-corner strobe lights also let operators work safely and meet regulatory requirements, with adjustable colors, strobe patterns and an “always-on” feature for low-light conditions when strobes are not needed. “We designed this workhorse machine from day one as a purpose-built, high-performing EV, but we also wanted it to have a look and feel that operators would love,” said Terry Dolan, vice president — North America, CASE Construction Equipment. “This recognition from GOOD DESIGN® underscores our continued leadership in design excellence and functional innovation as we work harder than anyone to give contractors more tools in the toolbox for them to succeed on the jobsite.”
To learn more about the CASE 580EV, visit www.CaseCE.com.

10.a
Packet Pg. 236
Attachment: 580EV - FIRST ELECTRIC BACKHOE IN THE INDUSTRY. (4824 : Purchase - Sonsray Machinery)

NOTICE TO

PURCHASER
Caution. Do not sign this contract before you thoro ughly read both pages 1 and 2 of it or if it contai ns blank spaces, even if otherwise advised.

You are entitled to an exact and completely filled in copy of this S ales Order when you sign it. Keep it to protect your legal rights.

S tore M anager signature required for final acceptan ce of S ales Order.

THIS AGREEM ENT IS SUBJ ECT TO THE ADDITIONAL TERM S AND CONDITIONS ON THE REVERSE SIDE. CUSTOM ER HAS HAD THE OPPORTUNITY TO READ THE TERM S OF THIS AGREEM ENT PRIOR TO SIGNING.

Purchaser’s Signature ____________________________ S ales Consultant ____________________________ Date _________ Print Name ____________________________________ Date _________ Accepted By _______________ Date _________

10062 Live Oak Ave. ∙ Fontana ∙ CA ∙ 92335 TEL: (909) 355-1075 www.SonsrayM achinery.com
S hip To: CITY OF COLTON
650 N. LA CADENA DR.

COLTON CA 92324
Invoice To: CITY OF COLTON
650 N. LA CADENA DR.

COLTON CA 92324
Attention: BAS S AM ALZAM M AR
Fontana
J anuary 17, 2025 jserpa-0914
BP0007446 9093705180
Purchase Order:

S ales Person: J ose S erpa

EQUIPM ENT QUOTE/ SALES ORDER
2025 CAS E 580EV S erial #: TBD / FACTORY ORDER S tock #: TBD -

FACTORY ORDER
$333,375.00
2025 - NEW CAS E 580EV - CAB - 400V BATTERY VOLTAGE / 84 kwh CAPACITY - 71 kwh US ABLE ENERGY - ON BOARD CHARGER.

TRACTION S PEED RATED AT 2000 RPM / RATED POWER 108 hp / PEAK POWER AT 127 hp / RATED TORQUE - 365Nm / 540Nm POWER DRIVE "H" TYPE TRANS M IS S ION (4F-4R S PEEDS ) / DIFFERENTIAL LOCK (PUS H BUTTOM ) - S AHR PARKING BRAKES ENCLOS ED CAB - TWO DOORS - HEAT & AIR / KEY-LES S IGNITION - 8" TOUCH S CREEN DIS PLAY / PREM IUM AIR S US PENS ION S EAT 1-2 WAY AUXILIARY HYDRAULICS TO THE BACKHOE - BI-DIRECTIONAL S ELECTABLE FLOW / POWER LIFT - POWER BOOST

HYDRAULIC THUM B ATTACHM ENT - FACTORY INS TALLED OPTION / HYDRAULIC CAS E QUICK COUPLER TO THE BACKHOE 4x1 LOADER BUCKET - 82" WITH CUTTING EDGES / 18" & 24" UNIVERS AL BACKHOE BUCKETS INCLUDED / COM FORT S TEER * * * * * * * * CHARGING S TATION NEEDS PROFES S IONAL INS TALLATION NOT INCLUDED WITH THIS PRICE QUOTE* * * * * * * * * 1-YEAR/ UNLIM ITED HOURS -FULL COVERAGE BAS E LIM ITED WARRANTY / 2 YRS - 2000 HRS EXTENDED DRIVETRAIN WTY * * * * * * * * * * * 3-YRS / 3000 HRS BATTERY AND EV COM PONENTS WARRANTY (S EE BROCHURE FOR DETAILS )* * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * 3-YRS / 3000 HRS EV CARE M AINTENANCE PROGRAM PACKAGE INCLUDED* * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * S ONS RAY S IGNATURE S ERVICE PACKAGE INCLUDED - S EE ATTACHED FLYER FOR DETAILS * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * QUOTE EXPIRATION DATE - 9/ 30/ 2024* * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * EXTENDED WARRANTY - PREM IER PKG - 4 YRS / 4000 HRS $5,600.00 S M ART CHARGER - AC LEVEL 2 $4,218.00
Quoted Price $343,193.00
S ales Tax 8.75% $29,539.39
Cash Down $319,000.00
Processing Fee $ 399.00
CA Tire Tax $ 7.00
Cash Due or Finance Amount $54,138.39

COLTON WATER DISTRICT

10.b
Packet Pg. 237
Attachment: 580ev - COLTON WATER DEPARTMENT - PROPOSAL - JAN 2025 (4824 : Purchase - Sonsray Machinery)

1. This is a cash transaction. If the Purchaser so requests prior to acceptance, the Cash Due on Deliv ery may be financed as a time sale transaction, subject to credit approval. If this tr ansaction becomes a time sale, Purchaser agrees (1) to make payments pursuant to the S onsray M achinery Accounts Receivable S ystem Agreement, whi ch is incorporated into this Purchase Order by refe rence, and (2) that S eller retains a security interest in the goods described herein unt il all obligations of Purchaser are paid in full an d discharged.

2. When trade-in equipment is not to be delivered t o the S eller until delivery of the equipment purcha sed by this order, the trade-in equipment may be reappraised at that time and such reappraisal value shall determine the allowance mad e for such trade-in equipment. When the reappraised value is less than the original tra de-in allowance shown on this form, the purchaser m ay terminate this order; however, this right of termination must be exercised prior to del ivery of the equipment by S eller and surrender of t he trade-in equipment to S eller.

3. The prices which Purchaser will pay for the new equipment set forth on the reverse side hereof shal l be based upon the Case dealer price in effect on date of delivery of the new equi pment. In the event Case dealer's price is changed prior to delivery, the purchase price shall be adjusted accordingly. If such price change resul ts in an increase, purchaser has the option of canc eling the order in writing immediately on being notified thereof.

4. The S eller shall be excused if delivery is delay ed or rendered impossible by differences with workm en, strikes, work stoppages, car shortages, delays in transportation, inability to o btain labor or materials and also by any cause beyo nd the reasonable control of S eller, including but not restricted to acts of God, floods , fire, storms, acts of civil and military authorit ies, war and insurrections.

5. Purchaser shall keep the property free of all li ens, taxes, encumbrances and seizure or levy, shall not use same illegally, shall not damage, abuse, misuse, abandon or lose said propert y, shall not part with possession thereof, whether voluntarily or involuntarily or transfer any interest therein or remove same out of the coun ty or filing district in which Purchaser resides as indicated herein without the prior written consent of S eller, shall keep said property insured in such amounts and with such insurer as may be ac ceptable to S eller with any loss payable to S eller as his interest in the property may appea r.

6. Time is of the essence of this contract and if p urchaser fails to comply with any of the terms and conditions hereof or defaults in the payment of any installment hereunder or under any r enewal or renewals hereof, or in the payment of int erest or defaults in the payment of any installment due under any other indebtedness of contract held by the S eller or Assignee, or if pro ceedings are instituted against Purchaser under any bankruptcy or insolvency law or Purchaser makes an assignment for the benefit of creditors o r if for any reason the S eller deems himself insecure and so declares all payments heret ofore made by Purchaser shall be retained by the se ller and all indebtedness hereunder shall become immediately due and payable, with or w ithout notice, together with all expenses of collec tion by suit or otherwise, including reasonable attorney fees and S eller may, without no tice or demand, take possession of the equipment se t forth on the reverse hereof, or any additions to, replacements of, or any proceeds from said equipment or may render the property unusable or S eller may require Purchaser to assemble the property and make it available at a pl ace designated by S eller. S eller may resell the ret aken property at public or private S ale in accordance with the Uniform Commercial Code or appl icable state or provincial law. After deducting rea sonable expenses for retaking, repairing, holding, preparing for sale, other selli ng expenses including attorney fees and legal expen ses, the remaining proceeds of S ale shall be credited upon the amount of indebtedness remaining unpaid hereunder, and Purchaser agrees to pay any d eficiency upon demand by S eller, any surplus, however, shall be paid to Purchaser. S aid retaking or repossession shall not be deemed re scission of the contract. S eller may exercise any other rights and remedies provided by applicable law.

7. No waivers or modifications hereof shall be vali d unless written upon or attached to this contract. Waiver or conditions of any breach or default hereunder shall not constitute a waiver of any other or subsequent breach or default . Payments received by S eller are to be applied first to delinquent interest and then to pr incipal.

8. The remedies provided for herein are not exclusi ve and any action to enforce payment shall not waiv e or affect any of the holder's rights to have recourse to the property. The transf er of this contract shall operate to pass a securit y interest in the property as security for the payment hereof.

9. Any provision of this contract prohibited by the laws of any state, the United S tates, any province of Canada, shall be ineffective to the extent of such prohibition without invalidating the remaining portions of the contract.

10. Each maker, endorser, guarantor and surety here on severally waives presentment, demand protest, an d notice of non-payment and all defenses of want of diligence in collection and bringing suit. This contract shall be binding upon and shall insure to the benefit of the parties hereto and their respective heirs, personal represe ntative, successors, and signs.

11. Buyer authorizes S eller to insert the S erial an d/ or model numbers of the goods set forth on the re verse side hereof for the purposes of identifying said goods. The seller may correct p atent errors herein.

Powered by TCPDF (www.tcpdf.org)
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Attachment: 580ev - COLTON WATER DEPARTMENT - PROPOSAL - JAN 2025 (4824 : Purchase - Sonsray Machinery)

1 2

3 4

5 6

7 8

9 10

11 12

13 14

15 16

17 18

19 20

21 22

23 24

25 26

27 28

RESOLUTION NO. R-14-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON AMENDING THE FISCAL YEAR 2024/2025 WATER UTILITY BUDGET.

WHEREAS, The City intends to support the Advanced Clean Fleet (ACF) Regulations; and

WHEREAS, the City of Colton applied and received a voucher through Clean Off -Road Equipment Voucher Incentive Project (CORE); and

WHEREAS, the City of Colton received additional funding for the purchase of a Case EV580 backhoe in the amount of $319,000.00; and

WHEREAS, a budget appropriation not listed in the Fiscal Year 2024/2025 budget is required and must be approved by resolution; and

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COLTON, AS FOLLOWS:

Section 1 The Recital s preceding in this Resolution are true and correct and are incorporated into this Resolution by reference.

Section 2 The City Council authorizes the following amendment and addition for the Fiscal Year 2024-25 budget:

 Increase revenues by $319,000.00 in Water Utility Fund Revenue Account Number 521-5849-025.
 Appropriate $319,000.00 in the Water Fund Miscellaneous Equipment Account Number 521-8100-8101-4930-0000-025 to account for the voucher portion of the Case EV580 Backhoe purchase.

PASSED, APPROVED AND ADOPTED THIS 18th DAY OF March 2025.

________________________________________
FRANK J. NAVARRO
Mayor

ATTEST:

_____________________________
Isaac T. Suchil
City Clerk

10.c
Packet Pg. 239
Attachment: Resolution R-14-25 Amending Water Budget (4824 : Purchase - Sonsray Machinery)

ITEM NO. 11

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE THE PURCHASE OF TWO (2) PORTABLE GENERATORS FROM CUMMINS FOR THE WATER UTILITIES DEPARTMENT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the purchase of two portable generators (1-200 kw and 1-275 kw) in the amount of $320,820.31 from Cummins.

BACKGROUND

The City of Colton operates several critical water system facilities that currently lack permanent standby power, leaving them vulnerable during electrical outages. Ensuring uninterrupted power to these facilities is essential for maintaining water ser vice to residents, sustaining system pressure, and preserving SCADA communications for real-time system monitoring and control.

Recent events, including the Palisades Fire, have highlighted the need for reliable backup power solutions. Natural disasters, severe weather, and other unforeseen power disruptions pose a significant risk to the City’s ability to provide continuous water service. The acquisition of portable generators will enhance the City’s emergency preparedness and operational resilience by providing immediate backup power where and when it is needed.

Since early 2023, staff have conducted a comprehensive internal review of the Water Department’s operational standards, emergency response procedures, maintenance practices, and system vulnerabilities. A key focus of this review has been identifying system and equipment inadequacies, particularly related to backup power availability.

11 Packet Pg. 240
Staff Report to the Mayor and City Council
Purchase - Cummins
March 18, 2025

Through this evaluation, staff have prioritized key wells, booster stations, and critical facilities that require backup power to ensure reliable service during outages. While permanent generators are in place at some locations, several essential facilities remain unprotected, increasing the risk of service disruptions.

To address this gap, staff propose the purc hase of portable generators that can be strategically deployed to priority sites in the event of an emergency. These generators will provide operational flexibility, ensuring that power is restored quickly where it is needed most.

ISSUES/ANALYSIS

Staff evaluated multiple vendors offering portable/towable backup generators, including Caterpillar, Cummins, and Power Plus. Each option was assessed based on fuel efficiency, durability, maintenance costs, and compliance with current and anticipated California Air Resources Board (CARB) and South Coast Air Quality Management District (SCAQMD) regulations.

In addition to technical evaluations, staff consulted with local agencies to gather feedback on their experiences with different brands and models in real -world applications. Based on this thorough assessment, staff recommends the purchase of a Cummins generator, as it best meets the City’s operational needs and regulatory requirements.

Section 3.08.140(C) of the City's Purchasing Ordinance allows the City t o dispense with competitive bidding when it is determined “that a competitive bid procedure has been conducted by another public agency and the price to the City is equal to or better than the price to that public agency.” As a local government unit, Sourc ewell created a cooperative purchasing contract designed to make the governmental procurement procedure more efficient by creating competitively bid/priced contracts for goods and services; and providing the customer service necessary to help its members a chieve their procurement goals. Sourcewell performs all competitive bidding and procurement procedures in accordance with state statutes.

Only government agencies, public and private schools/colleges, tribal governments, and nonprofit organizations can register as a participating agency. The City of Colton is currently an active member of the Sourcewell cooperative purchasing contract program (registration account number 71800). Cummins Inc. is an approved qualified Sourcewell contract vendor ( 092222- CMM).

Staff recommends City Council approve the Purchase of one (1) 275kw and one (1) 200kw portable generator from Cummins Inc. through the Sourcewell Cooperative Purchase Program, Contract No. 092222-CMM.

FISCAL IMPACTS

11 Packet Pg. 241
Staff Report to the Mayor and City Council
Purchase - Cummins
March 18, 2025

There are sufficient appropriations available in the FY2024 -2025 adopted budget in Water Fund Operations Equipment Account Number 521-8100-8101-4955-0000-000

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. City of Colton Portables (Sourcewell). Cummins quote. 02.25.2025

2. Cummins Sourcewell Contract 092222
11 Packet Pg. 242
Project: City of Colton Portables
(Sourcewell)
Quotation: Q-343055-20250225 –1234 Page 1
February 25, 2025
Prepared by
Richard Antunez
Outside Sales Representative
(909) 936-0024
[email protected]
We are pleased to provide you this quotation based on your inquiry.

C275D2RE
Item Description Qty
1 C275D2RE, Diesel Genset, 50/60 Hz, 275kW, Standby-Rental (Stock Model) 1 C275D2RE SUB TOTAL: $167,436.46
C200D2RE
Item Description Qty
2 C200D2RE, Diesel Genset, 50/60 Hz, 200kW, Standby-Rental (Stock Model) 1 C200D2RE SUB TOTAL: $127,570.73
EXCEPTIONS AND CLARIFICATIONS:

This quote was based on verbal requests and this package may or may not fit the owner’s application. However, if unforeseen design changes are required, please notify us right away. -
We know of no addendum, Offloading, Installation, Permits, Fuel, and Fuel for testing, NETA & 3rd party testing are to be provided by others.
-
The following
configuration and Equipment are aligned with the Sourcewell agreement.

LEAD TIME:

Submittals 2 weeks from receipt of PO
Generator is in stock, Upon receipt of approved submittals the generator will be delivered to US destination.

TOTAL W/ EST Sales Tax: 320,820.31

11.a
Packet Pg. 243
Attachment: City of Colton Portables (Sourcewell). Cummins quote. 02.25.2025 (4845 : Purchase - Cummins) Project: City of Colton Portables
(Sourcewell)
Quotation: Q-343055-20250225 –1234 Page 2
Please feel free to contact me if you require any additional information; or if you have any further questions or concerns that I may be of assistance with.

Thank you for choosing Cummins.

Submitted by:

Richard Antunez
Richard Antunez
Outside Sales Representative
(909) 936-0024
[email protected]
SUBMITTALS. An order
for the equipment covered by this quotation will be accepted on a hold for release basis.  Your order will not be released and scheduled for production until written approval to proceed is received in our office.  Such submittal approval shall constitute acceptance of the terms and conditions of this quotation unless the parties otherwise agree in writing.

THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS ATTACHED TO THIS QUOTATION, INCLUDING LIMITATIONS OF WARRANTIES AND LIABILITIES, WHICH ARE EXPRESSLY INCORPORATED HEREIN.  BY ACCEPTING THIS QUOTATION,

CUSTOMER ACKNOWLEDGES THAT THE CONTRACT TERMS AND CONDITIONS HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED.

Authorized Signature Date
Company Name
Printed Name & Title
Purchase Order No
<Rest of the page is intentionally left blank>

11.a
Packet Pg. 244
Attachment: City of Colton Portables (Sourcewell). Cummins quote. 02.25.2025 (4845 : Purchase - Cummins) Project: City of Colton Portables
(Sourcewell)
Quotation: Q-343055-20250225–1234 Page 3

TERMS AND CONDITIONS FOR SALE OF POWER GENERATION EQUIPMENT These Terms and Conditions for Sale of Power Generation Equipment, together with the quote (“Quote”), sales order (“Sales Order”), and/or credit application (“Credit Application”) on the front side or attached hereto, are hereinafter collectively referred to as this “Agreement” and shall constitute the entire agreement between the customer identified in the Quote (“Customer”) and Cummins Inc. (“Cummins”) and supersede any previous representation, statements, agreements or understanding (oral or written) between the parties with respect to the subject matter of this Agreement. Customer shall be deemed to have made an unqualified acceptance of these Terms and Conditions and it shall become a binding agreement between the parties on the earliest of the following to occur: (i) Cummins’ receipt of Customer’s purchase order or purchase order number; (ii) Customer’s signing or acknowledgment of this Agreement; (iii) Cummins’ release of equipment to production pursuant to Customer’s oral or written instruction or direction; (iv) Customer’s payment of any amounts due to Cummins; or (v) any other event constituting acceptance under applicable law. No prior inconsistent course of dealing, course of performance, or usage of trade, if any, constitutes a waiver of, or serves to explain or interpret, the Terms and Conditions set forth in this Agreement. Electronic transactions between Customer and Cummins will be solely governed by the Terms and Conditions of this Agreement, and any terms and conditions on Customer’s website or other internet site will be null and void and of no legal effect on Cummins. In the event Customer delivers, references, incorporates by reference, or produces any purchase order or document, specifications, agreement (whether upstream or otherwise), or any other terms and conditions related thereto, then such specifications, terms, document, or other agreement: (i) shall be null and void and of no legal effect on Cummins, and (ii) this Agreement shall remain the governing terms of the transaction.

1. SCOPE. Cummins shall supply power generation equipment and any related parts, materials and/or services expressly identified in this Agreement (collectively, “Equipment”). No additional services, parts or materials are included in this Agreement unless mutually agreed upon by the parties in writing. A Sales Order for Equipment is accepted on a hold for release basis. The Sales Order will not be released and scheduled for production until written approval to proceed is received from Customer. A Quote is limited to the plans and specifications section specifically referenced in the Quote. No other sections shall apply. Additional requirements for administrative items may require additional costs. The Quote does not include off unit wiring, off unit plumbing, offloading, rigging, installation, exhaust insulation or fuel, unless otherwise stated and mutually agreed to in writing by the parties. Unless otherwise agreed by Cummins in writing, this Quote is valid for a maximum period of thirty (30) days from the date appearing on the first page of this Quote (“Quote Validation Period”). At the end of the Quote Validation Period, this Quote will automatically expire unless accepted by Customer prior to the end of the Quote Validation Period. The foregoing notwithstanding, in no event shall this Quote Validation Period be deemed or otherwise considered to be a firm offer period nor to establish an option contract, and Cummins hereby reserves its right to revoke or amend this Quote at any time prior to Customer’s acceptance.

2. SHIPPING; DELIVERY; DELAYS. Unless otherwise agreed in writing by the parties, Equipment shall be delivered FOB origin, freight prepaid to first destination. For consumer and mobile products, freight will be charged to Customer. Unless otherwise agreed to in writing by the parties, packaging method, shipping documents and manner, route and carrier and delivery shall be as Cummins deems appropriate. Cummins may deliver in installments. A reasonable storage fee, as determined in Cummins’ sole discretion, may be assessed if delivery of the Equipment is delayed, deferred, or refused by Customer. In the event Customer fails to take any or all shipments of Equipment ordered hereunder within thirty (30) days of the agreed upon delivery date, Cummins shall have the right, in its sole discretion to either (i) charge a minimum storage fee in the amount of one and one-half percent (1.5%) per month of the total quoted amount; or (ii) consider the Equipment abandoned and, subject to local laws, may (a) make the Equipment available for auction or sale to other customers or the public, or (b) otherwise use, destroy, or recycle the Equipment at Customer’s sole cost and expense.

The foregoing remedies shall be without prejudice to Cummins’ right to pursue other remedies available under the law, including without limitation, recovery of costs and/or losses incurred due to the storage, auction, sale, destruction, recycling, or otherwise of the Equipment. Offloading, handling, and placement of Equipment and crane services are the responsibility of Customer and not included unless otherwise stated. All shipments are made within normal business hours, Monday through Friday. Any delivery, shipping, installation, or performance dates indicated in this Agreement are estimated and not guaranteed. Further, delivery time is subject to confirmation at time of order and will be in effect after engineering drawings have been approved for production. Cummins shall use commercially reasonable efforts to meet estimated dates, but shall not be liable to customer or any third party for any delay in delivery, shipping, installation, or performance, however occasioned, including any delays in performance that result directly or indirectly from acts of Customer or any unforeseen event, circumstance, or condition beyond Cummins’ reasonable control including, but not limited to, acts of God, actions by any government authority, civil strife, fires, floods, windstorms, explosions, riots, natural disasters, embargos, wars, strikes or other labor disturbances, civil commotion, terrorism, sabotage, late delivery by Cummins' suppliers, fuel or other energy shortages, or an inability to obtain necessary labor, materials, supplies, equipment or manufacturing facilities. AS A RESULT OF COVID-19 RELATED EFFECTS OR INDUSTRY SUPPLY CHAIN DISRUPTIONS, TEMPORARY DELAYS IN DELIVERY, LABOR OR SERVICES FROM CUMMINS AND ITS SUB-SUPPLIERS OR SUBCONTRACTORS MAY OCCUR. AMONG OTHER FACTORS, CUMMINS’ DELIVERY OBLIGATIONS ARE SUBJECT TO CORRECT AND PUNCTUAL SUPPLY FROM OUR SUB-SUPPLIERS OR

SUBCONTRACTORS, AND CUMMINS RESERVES THE RIGHT TO MAKE PARTIAL DELIVERIES OR MODIFY ITS LABOR OR SERVICE. WHILE CUMMINS SHALL MAKE COMMERCIALLY REASONABLE EFFORTS TO MEET THE DELIVERY, SERVICE OR COMPLETION OBLIGATIONS SET FORTH HEREIN, SUCH DATES ARE SUBJECT TO CHANGE. IN THE EVENT DELIVERY,

SHIPPING, INSTALLATION, OR PERFORMANCE IS DELAYED, HOWEVER OCCASSIONED, DUE TO EVENTS BEYOND CUMMINS’ REASONABLE CONTROL, THEN THE DATE OF DELIVERY, SHIPPING, INSTALLATION, OR PERFORMANCE FOR

THE EQUIPMENT OR SERVICES SHALL BE EQUITABLY EXTENDED FOR A PERIOD EQUAL TO THE TIME LOST, PLUS REASONABLE RAMP-UP.

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3. PAYMENT TERMS; CREDIT; RETAINAGE. Unless otherwise agreed to by the parties in writing and subject to credit approval by Cummins, payments are due thirty (30) days from the date of the invoice. If Customer does not have approved credit with Cummins, as solely determined by Cummins, payments are due in advance or at the time of supply of the Equipment. If payment is not received when due, in addition to any rights Cummins may have at law, Cummins may charge Customer eighteen percent (18%) interest annually on late payments, or the maximum amount allowed by law. Customer agrees to pay Cummins’ costs and expenses (including reasonable attorneys’ fees) related to Cummins’ enforcement and collection of unpaid invoices, or any other enforcement of this Agreement by Cummins. Retainage is not acceptable nor binding, unless required by statute or accepted and confirmed in writing by Cummins prior to shipment. If Customer fails to make any payments to Cummins when due and payable, and such failure continues for more than sixty (60) days from the date of the invoice, or less if required by applicable law, then Cummins may, at Cummins’ sole discretion and without prejudice to any other rights or remedies, either (i) terminate this Agreement; or (ii) postpone delivery of any undelivered Equipment in Cummins’ possession and/or suspend its services until payment for unpaid invoices is received.

4. TAXES; EXEMPTIONS. Unless otherwise stated, the Quote excludes all applicable local, state and federal sales and/or use taxes, permits and licensing. Customer must provide a valid resale or exemption certificate prior to shipment of Equipment or applicable taxes will be added to the invoice.

5. TITLE; RISK OF LOSS. Unless otherwise agreed in writing by the parties, title and risk of loss for the Equipment shall pass to Customer upon delivery of the Equipment by Cummins to freight carrier or to Customer at pickup at Cummins’ facility.

6. INSPECTION AND ACCEPTANCE. Customer shall inspect the Equipment upon delivery, before offloading, for damage, defects, and shortage. Any and all claims which could have been discovered by such inspection shall be deemed absolutely and unconditionally waived unless noted by Customer on the bill of lading. Where Equipment is alleged to be non-conforming or defective, written notice of defect must be given to Cummins within three (3) days from date of delivery after which time Equipment shall be deemed accepted.

Cummins shall have a commercially reasonable period of time in which to correct such non-conformity or defect. If non-conformity or defect is not eliminated to Customer’s reasonable satisfaction, Customer may reject the Equipment (but shall protect the Equipment until returned to Cummins) or allow Cummins another opportunity to undertake corrective action. In the event startup of the Equipment is included in the services, acceptance shall be deemed to have occurred upon successful startup.

7. LIEN; SECURITY AGREEMENT. Customer agrees that Cummins retains all statutory lien rights. To secure payment, Customer grants Cummins a Purchase Money Security Interest in the Equipment. If any portion of the balance is due to be paid following delivery, Customer agrees to execute and deliver such security agreement, financing statements, deed of trust and such other documents as Cummins may request from time to time in order to permit Cummins to obtain and maintain a perfected security interest in the Equipment; or in the alternative, Customer grants Cummins a power of attorney to execute and file all financing statements and other documents needed to perfect this security interest. Cummins may record this Agreement, bearing Customer's signature, or copy of this Agreement in lieu of a UCC-1, provided that it shall not constitute an admission by Cummins of the applicability or non-applicability of the UCC nor shall the failure to file this form or a UCC-1 in any way affect, alter, or invalidate any term, provision, obligation or liability under this Agreement. The security interest shall be superseded if Customer and Cummins enter into a separate security agreement for the Equipment. Prior to full payment of the balance due, Equipment will be kept at Customer’s location noted in this Agreement, will not be moved without prior notice to Cummins, and is subject to inspection by Cummins at all reasonable times.

05.01.2023

8. CANCELLATION; CHARGES. Orders placed with and accepted by Cummins may not be cancelled except with Cummins’ prior written consent. If Customer seeks to cancel all or a portion of an order placed pursuant to this Agreement, and Cummins accepts such cancellation in whole or in part, Customer shall be assessed cancellation charges as follows: (i) 10% of total order price if cancellation is received in Cummins’ office after Cummins has provided submittals and prior to releasing equipment to be manufactured; (ii) 25% of total order price if cancellation is received in Cummins’ office after receipt of submittal release to order, receipt of a purchase order for a generator already on order with the factory, or is asked to make any hardware changes to the equipment already on order with the factory; (iii) 50% of total order price if cancellation is received in Cummins’ office sixty (60) or fewer days before the scheduled shipping date on the order; or (iv) 100% of total order price if cancellation is received in Cummins’ office after the equipment has shipped from the manufacturing plant.

9. TERMINATION. Cummins may, at any time, terminate this Agreement for convenience upon sixty (60) days’ written notice to Customer. If the Customer defaults by (i) breaching any term of this Agreement, (ii) becoming insolvent or declared bankrupt, or (iii) making an assignment for the benefit of creditors, Cummins may, upon written notice to Customer, immediately terminate this Agreement. Upon such termination for default, Cummins shall immediately cease any further performance under this Agreement, without further obligation or liability to Customer, and Customer shall pay Cummins for any Equipment or services supplied under this Agreement, in accordance with the payment terms detailed in Section 3. If a notice of termination for default has been issued and is later determined, for any reason, that the Customer was not in default, the rights and obligations of the parties shall treat the termination as a termination for convenience.

10. MANUALS. Unless otherwise stated, electronic submittals and electronic operation and maintenance manuals will be provided, and print copies may be available upon Customer’s request at an additional cost.

11. TRAINING; START UP SERVICES; INSTALLATION. Startup services, load bank testing, and owner training are not provided unless otherwise stated. Site startup will be subject to the account being current and will be performed during regular Cummins business hours, Monday to Friday. Additional charges may be added for work requested to be done outside standard business hours, on weekends, or holidays. One visit is allowed unless specified otherwise in the Quote. A minimum of two-week prior notice is required to schedule site startups and will be subject to prior commitments and equipment and travel availability. A signed site check sheet confirming readiness will be required, and Cummins personnel may perform an installation audit prior to the startup being completed.

Any issues identified by the installation audit shall be corrected at the Customer's expense prior to the start-up. Portable load banks for

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site test (if offered in the Quote) are equipped with only 100 feet of cable. Additional lengths may be arranged at an extra cost. Cummins is not responsible for any labor or materials charged by others associated with start-up and installation of Equipment, unless previously agreed upon in writing. Supply of fuel for start-up and/or testing, fill-up of tank after start up, or change of oil is not included unless specified in the Quote. All installation/execution work at the site including, but not limited to: civil, mechanical, electrical, supply of wall thimbles, exhaust extension pipe, elbows, hangers, expansion joints, insulation and cladding materials, fuel/oil/cooling system piping, air ducts, and louvers/dampers is not included unless specified in the Quote. When an enclosure or sub-base fuel tank (or both) are supplied, the openings provided for power cable and fuel piping entries, commonly referred to as “stub-ups”, must be sealed at the site by others before commissioning. All applications, inspections and/or approvals by authorities are to be arranged by Customer.

12. MANUFACTURER’S WARRANTY. Equipment purchased hereunder is accompanied by an express written manufacturer’s warranty (“Warranty”) and, except as expressly provided in this Agreement, is the only warranty offered on the Equipment. A copy of the Warranty is available upon request. While this Agreement and the Warranty are intended to be read and applied in conjunction, where this Agreement and the Warranty conflict, the terms of the Warranty shall prevail.

13. WARRANTY PROCEDURE. Prior to the expiration of the Warranty, Customer must give notice of a warrantable failure to Cummins and deliver the defective Equipment to a Cummins location or other location authorized and designated by Cummins to make the repairs during regular business hours. Cummins shall not be liable for towing charges, maintenance items such as oil filters, belts, hoses, etc., communication expenses, meals, lodging, and incidental expenses incurred by Customer or employees of Customer, "downtime" expenses, overtime expenses, cargo damages and any business costs and losses of revenue resulting from a warrantable failure.

14. LIMITATIONS ON WARRANTIES.

THE REMEDIES PROVIDED IN THE WARRANTY AND THIS AGREEMENT ARE THE SOLE AND EXCLUSIVE WARRANTIES AND REMEDIES PROVIDED BY CUMMINS TO THE CUSTOMER UNDER THIS AGREEMENT. EXCEPT AS SET OUT IN THE

WARRANTY AND THIS AGREEMENT, AND TO THE EXTENT PERMITTED BY LAW, CUMMINS EXPRESSLY DISCLAIMS ALL

OTHER REPRESENTATIONS, WARRANTIES, ENDORSEMENTS, AND CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED,

INCLUDING, WITHOUT LIMITATION, ANY STATUTORY OR COMMON LAW IMPLIED REPRESENTATIONS, WARRANTIES AND CONDITIONS OF FITNESS FOR A PURPOSE OR MERCHANTABILITY.

The limited warranty does not cover Equipment failures resulting from: (a) inappropriate use relative to designated power rating; (b) inappropriate use relative to application guidelines; (c) inappropriate use of an EPA-SE application generator set relative to EPA’s standards; (d) normal wear and tear; (e) improper and/or unauthorized installation; (f) negligence, accidents, or misuse; (g) lack of maintenance or unauthorized or improper repair; (h) noncompliance with any Cummins published guideline or policy; (i) use of improper or contaminated fuels, coolants, or lubricants; (j) improper storage before and after commissioning; (k) owner’s delay in making Equipment available after notification of potential Equipment problem; (l) replacement parts and accessories not authorized by Cummins; (m) use of battle short mode; (n) owner or operator abuse or neglect such as: operation without adequate coolant, fuel, or lubricants; over fueling; over speeding; lack of maintenance to lubricating, fueling, cooling, or air intake systems; late servicing and maintenance; improper storage, starting, warm-up, running, or shutdown practices, or for progressive damage resulting from a defective shutdown or warning device; or (o) damage to parts, fixtures, housings, attachments and accessory items that are not part of the generating set.

15. INDEMNITY. Customer shall indemnify, defend and hold harmless Cummins from and against any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, brought against or incurred by Cummins related to or arising out of this Agreement or the Equipment supplied under this Agreement (collectively, the “Claims”), where such Claims were caused or contributed to by, in whole or in part, the acts, omissions, fault or negligence of the Customer. Customer shall present any Claims covered by this indemnity to its insurance carrier unless Cummins directs that the defense will be handled by Cummins' legal counsel at Customer’s expense.

16. LIMITATION OF LIABILITY

NOTWITHSTANDING ANY OTHER TERM OF THIS AGREEMENT, IN NO EVENT SHALL CUMMINS, ITS OFFICERS, DIRECTORS,

EMPLOYEES, OR AGENTS BE LIABLE TO CUSTOMER OR ANY THIRD PARTY, WHETHER IN CONTRACT OR IN TORT OR

UNDER ANY OTHER LEGAL THEORY (INCLUDING, WITHOUT LIMITATION, STRICT LIABILITY OR NEGLIGENCE), FOR ANY

INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, LIQUIDATED, OR CONSEQUENTIAL DAMAGES OF ANY KIND (INCLUDING

WITHOUT LIMITATION DOWNTIME, LOSS OF PROFIT OR REVENUE, LOSS OF DATA, LOSS OF OPPORTUNITY, DAMAGE TO

GOODWILL, ENHANCED DAMAGES, MONETARY REQUESTS RELATING TO RECALL EXPENSES AND REPAIRS TO PROPERTY, AND/OR DAMAGES CAUSED BY DELAY), OR IN ANY WAY RELATED TO OR ARISING FROM CUMMINS’ SUPPLY

OF EQUIPMENT UNDER THIS AGREEMENT OR THE USE OR PERFORMANCE OF EQUIPMENT SUPPLIED UNDER THIS AGREEMENT. IN NO EVENT SHALL CUMMINS’ LIABILITY TO CUSTOMER OR ANY THIRD PARTY CLAIMING DIRECTLY THROUGH CUSTOMER OR ON CUSTOMER’S BEHALF UNDER THIS AGREEMENT EXCEED THE TOTAL COST OF EQUIPMENT SUPPLIED BY CUMMINS UNDER THIS AGREEMENT GIVING RISE TO THE CLAIM. BY ACCEPTANCE OF THIS AGREEMENT, CUSTOMER ACKNOWLEDGES CUSTOMER’S SOLE REMEDY AGAINST CUMMINS FOR ANY LOSS SHALL BE THE REMEDY PROVIDED HEREIN.

17. DEFAULT; REMEDIES. Customer shall be in breach and default if: (a) any of the payments or amounts due under this Agreement are not paid; (b) Customer fails to comply, perform, or makes any misrepresentation relating to any of the Customer's obligations or covenants under this Agreement; or (c) prior to full payment of the balance due, Customer ceases to do business, becomes insolvent, makes an assignment for the benefit of its creditors, appoints a receiver, commences an action for dissolution or liquidation, or becomes subject to bankruptcy proceedings, or the Equipment is attached, levied upon, seized under legal process, is subjected to a lien or encumbrance, or transferred by operation of law or otherwise to anyone other than Cummins. Upon the occurrence of any event of Customer's default, Cummins, at its sole option and without notice, shall have the right to exercise concurrently or separately any one or

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all of the following remedies, which shall be cumulative and not alternative: (a) to declare all sums due, and to become due, under this Agreement immediately due and payable; (b) to commence legal proceedings, including collection actions and specific performance proceedings, to enforce performance by Customer of any and all provisions of this Agreement, and to be awarded damages or injunctive relief for the Customer's breach; (c) to require the Customer to deliver the Equipment to Cummins' branch specified on the face of this Agreement; (d) to exercise one or more of the rights and remedies available to a secured party under applicable law; and (e) to enter, without notice or liability or legal process, onto any premises where the Equipment may be located, using force permitted by law, and there to disconnect, remove and repossess the Equipment, the Customer having waived further right to possession after default. A waiver of any event of default by Cummins shall not be a waiver as to any other or subsequent default.

18. CUSTOMER REPRESENTATIONS; RELIANCE. Customer is responsible for obtaining, at its cost, permits, import licenses, and other consents in relation to the Equipment, and if requested by Cummins, Customer shall make these permits, licenses, and consents available to Cummins prior to shipment. Customer represents that it is familiar with the Equipment and understands operating instructions and agrees to perform routine maintenance services. Until the balance is paid in full, Customer shall care for the Equipment properly, maintain it in good operating condition, repair and appearance; and Customer shall use it safely and within its rated capacity and only for purpose it was designed. Even if Customer’s purchase of Equipment from Cummins under this Agreement is based, in whole or in part, on specifications, technical information, drawings, or written or verbal advice of any type from third parties, Customer has sole responsibility for the accuracy, correctness and completeness of such specifications, technical information, drawings, or advice.

Cummins make no warranties or representations respecting the accuracy, correctness and completeness of any specifications, technical information, drawings, advice or other information provided by Cummins. Cummins makes no warranties or representations respecting the suitability, fitness for intended use, compatibility, integration or installation of any Equipment supplied under this Agreement. Customer has sole responsibility for intended use, for installation and design and performance where it is part of a power, propulsion, or other system. Limitation of warranties and remedies and all disclaimers apply to all such technical information, drawings, or advice. Customer acknowledges and agrees by accepting delivery of the Equipment that the Equipment purchased is of the size, design, capacity and manufacture selected by the Customer, and that Customer has relied solely on its own judgment in selecting the Equipment.

19. CONFIDENTIALITY. Each party shall keep confidential any information received from the other that is not generally known to the public and at the time of disclosure, would reasonably be understood by the receiving party to be proprietary or confidential, whether disclosed in oral, written, visual, electronic, or other form, and which the receiving party (or agents) learns in connection with this Agreement including, but not limited to: (a) business plans, strategies, sales, projects and analyses; (b) financial information, pricing, and fee structures; (c) business processes, methods, and models; (d) employee and supplier information; (e) specifications; and (f) the terms and conditions of this Agreement. Each party shall take necessary steps to ensure compliance with this provision by its employees and agents.

20. GOVERNING LAW AND JURISDICTION. This Agreement and all matters arising hereunder shall be governed by, interpreted, and construed in accordance with the laws of the State of Indiana without giving effect to any choice or conflict of law provision. The parties agree that the federal and state courts of the State of Indiana shall have exclusive jurisdiction to settle any dispute or claim arising in connection with this Agreement or any related matter, and hereby waive any right to claim such forum would be inappropriate, including concepts of forum non conveniens.

21. INSURANCE. Upon Customer’s request, Cummins will provide to Customer a Certificate of Insurance evidencing Cummins’ relevant insurance coverage.

22. ASSIGNMENT. This Agreement shall be binding on the parties and their successors and assigns. Customer shall not assign this Agreement without the prior written consent of Cummins.

23. INTELLECTUAL PROPERTY. Any intellectual property rights created by either party, whether independently or jointly, in the course of the performance of this Agreement or otherwise related to Cummins pre-existing intellectual property or subject matter related thereto, shall be Cummins’ property. Customer agrees to assign, and does hereby assign, all right, title, and interest to such intellectual property to Cummins. Any Cummins pre-existing intellectual property shall remain Cummins’ property. Nothing in this Agreement shall be deemed to have given Customer a license or any other rights to use any of the intellectual property rights of Cummins.

24. PRICING. To the extent allowed by law, actual prices invoiced to Customer may vary from the price quoted at the time of order placement, as the same will be adjusted for prices prevailing on the date of shipment due to economic and market conditions at the time of shipment. Subject to local laws, Cummins reserves the right to adjust pricing on goods and services due to input and labor cost changes and/or other unforeseen circumstances beyond Cummins’ control.

25. MISCELLANEOUS. Cummins shall be an independent contractor under this Agreement. All notices under this Agreement shall be in writing and be delivered personally, mailed via first class certified or registered mail, or sent by a nationally recognized express courier service to the addresses set forth in this Agreement. No amendment of this Agreement shall be valid unless it is writing and signed by an authorized representative of the parties hereto. Failure of either party to require performance by the other party of any provision hereof shall in no way affect the right to require such performance at any time thereafter, nor shall the waiver by a party of a breach of any of the provisions hereof constitute a waiver of any succeeding breach. Any provision of this Agreement that is invalid or unenforceable shall not affect the validity or enforceability of the remaining terms hereof. These terms are exclusive and constitute the entire agreement. Customer acknowledges that the provisions were freely negotiated and bargained for, and Customer has agreed to purchase of the Equipment pursuant to these Terms and Conditions. Acceptance of this Agreement is expressly conditioned on Customer's assent to all such Terms and Conditions. Neither party has relied on any statement, representation, agreement, understanding, or promise made by the other except as expressly set out in this Agreement. In the event Cummins incurs additional charges hereunder due to the acts or omissions of Customer, the additional charges will be passed on to the Customer, as applicable.

Headings or other subdivisions of this Agreement are inserted for convenience of reference and shall not limit or affect the legal

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construction of any provision hereof. The Parties’ rights, remedies, and obligations under this Agreement which by their nature are intended to continue beyond the termination or cancellation of this Agreement, including but not limited to the Section 16. Limitation of Liability provision contained herein, shall survive the expiration, termination, or cancellation of this Agreement.

26. COMPLIANCE. Customer shall comply with all laws applicable to its activities under this Agreement, including, without limitation, any and all applicable federal, state, and local anti-bribery, environmental, health, and safety laws and regulations then in effect.

Customer acknowledges that the Equipment, and any related technology that are sold or otherwise provided hereunder may be subject to export and other trade controls restricting the sale, export, re-export and/or transfer, directly or indirectly, of such Equipment or technology to certain countries or parties, including, but not limited to, licensing requirements under applicable laws and regulations of the United States, the United Kingdom and other jurisdictions. It is the intention of Cummins to comply with these laws, rules, and regulations. Any other provision of this Agreement to the contrary notwithstanding, Customer shall comply with all such applicable all laws relating to the cross-border movement of goods or technology, and all related orders in effect from time to time, and equivalent measures. Customer shall act as the importer of record with respect to the Equipment and shall not resell, export, re-export, distribute, transfer, or dispose of the Equipment or related technology, directly or indirectly, without first obtaining all necessary written permits, consents, and authorizations and completing such formalities as may be required under such laws, rules, and regulations. In addition, Cummins has in place policies not to distribute its products for use in certain countries based on applicable laws and regulations including but not limited to UN, U.S., UK, and European Union regulations. Customer undertakes to perform its obligations under this Agreement with due regard to these policies. Strict compliance with this provision and all laws of the territory pertaining to the importation, distribution, sales, promotion and marketing of the Equipment is a material consideration for Cummins entering into this Agreement with Customer and continuing this Agreement for its term. Customer represents and warrants that it has not and shall not, directly or through any intermediary, pay, give, promise to give or offer to give anything of value to a government official or representative, a political party official, a candidate for political office, an officer or employee of a public international organization or any other person, individual or entity at the suggestion, request or direction or for the benefit of any of the above-described persons and entities for the purposes of inducing such person to use his influence to assist Cummins in obtaining or retaining business or to benefit Cummins or any other person in any way, and will not otherwise breach any applicable laws relating to anti-bribery. Any failure by Customer to comply with these provisions will constitute a default giving Cummins the right to immediate termination of this Agreement and/or the right to elect not to recognize the warranties associated with the Equipment. Customer shall accept full responsibility for any and all civil or criminal liabilities and costs arising from any breaches of those laws and regulations and will defend, indemnify, and hold Cummins harmless from and against any and all fines, penalties, claim, damages, liabilities, judgments, costs, fees, and expenses incurred by Cummins or its affiliates as a result of Customer’s breach.

27. To the extent applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The employee notice requirements set forth in 29 CFR Part 471, Appendix A to Subpart A, are hereby incorporated by reference into this contract.

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Rev. 3/2022 1

Solicitation Number: RFP #092222

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Cummins Inc., 500 Jackson Street, Box 3005, Columbus, IN 47201 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Electrical Energy Power Generation Equipment with Related Parts, Supplies, and Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 22, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 











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Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 092222-CMM

Rev. 3/2022 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer used, close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. All equipment purchased pursuant to this Contract is governed by the express written manufacturer’s warranty (the “Warranty”) and is the only warranty offered on the equipment. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THE WARRANTY, THERE ARE NO

OTHER WARRANTIES, GUARANTEES, OR REPRESENTATIONS OF ANY KIND, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE REMEDIES PROVIDED IN THE WARRANTY SHALL BE THE SOLE AND EXCLUSIVE REMEDY FOR BREACH OF WARRANTY. Supplier further warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location. 











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Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This 











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approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.













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6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.













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E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier. 











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B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed 











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assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any third party claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any negligent act or omission or willful misconduct in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. To the maximum extent permitted by law, in no event will Supplier be liable under this Contract for consequential, incidental, or special damages, including without limitation any lost opportunity damages or lost profits, or savings, loss of use, loss of data, or downtime, even if it has been advised of their possible existence. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

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under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.













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C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed 











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work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:












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$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.













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B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.













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20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to 











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laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. 











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E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.













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Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 092222-CMM

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J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to 











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the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Cummins Inc.

By: __________________________ By: __________________________ Jeremy Schwartz James Stalnaker
Title: Chief Procurement Officer Title: National Accounts Sales Director

Date: ________________________

Date: ________________________





























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Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 092222-CMM

Rev. 3/2022 19

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________






















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11.b
Packet Pg. 273
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 7DEOH
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11.b
Packet Pg. 274
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 7DEOH
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11.b
Packet Pg. 275
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11.b
Packet Pg. 276
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11.b
Packet Pg. 277
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 7DEOH
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11.b
Packet Pg. 278
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) 7DEOH
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11.b
Packet Pg. 279
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) Bid Number: RFP 092222 Vendor Name: Cummins Inc.

Exceptions to Terms, Conditions, or Specifications Form

Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents

Ensure your submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcew ell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respo nding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."

Pricing - Sourcewell final pricing submission.pdf - Tuesday September 20, 2022 11:21:31 Financial Strength and Stability - 2022-02-03_Cummins_Reports_Fourth_Quarter_and_Full_Year_2021 546 (1).pdf - Monday August 08, 2022 09:02:52
Marketing Plan/Samples - Sourcewell GPO Training.pdf - Tuesday September 20, 2022 13:04:49 WMBE/MBE/SBE or Related Certificates - Awards.PNG - Monday August 29, 2022 15:02:03 Warranty Information - Warranty - Commercial Generators.pdf - Monday August 29, 2022 14:49:07 Standard Transaction Document Samples - Sample - Sourcewell Project Tracking .xlsx - Thursday September 22, 2022 08:51:01 Upload Additional Document - PowerSuite and Power Hour - On line tech training and documentation.pdf - Thursday September 08, 2022 10:41:06












11.b
Packet Pg. 280
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) $GGHQGD7HUPVDQG&RQGLWLRQV


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11.b
Packet Pg. 281
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins) E\WKH6WDWHRI0LQQHVRWD
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Bid Number: RFP 092222 Vendor Name: Cummins Inc.












11.b
Packet Pg. 282
Attachment: Cummins Sourcewell Contract 092222 (4845 : Purchase - Cummins)

ITEM NO. 12

STAFF REPORT

DATE: MARCH 18, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, CHIEF DEPUTY CITY CLERK
SUBJECT: APPROVE AND ADOPT A RESOLUTION TO APPROVE TRAINING

EXPENSES FOR THE CITY CLERK OFFICE STAFF, RESOLUTION
NO. R-11-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve an increase to the annual individual training and travel expense limit for the Chief Deputy City Clerk and the City Clerk Office’s Administrative Assistant for FY2024-25.

BACKGROUND

On February 3, 2022 , Administrative Policy 2.05.050, Travel and Expense Reimbursement policy was amended. Among other provisions, t he policy set s limits for travel-related expenses for staff members in the Confidential Unit at $1,500 per fiscal year and for the General Unit at $750 per fiscal year . The policy requires City Council approval for expenditures in excess of these amounts. Each year as part of the budget process, depa rtments request approval for expenditures in excess of these amounts. D uring the FY 24/25 budget process the Chief Deputy City Clerk and the City Clerk Administrative Assistant positions were not included and are now projected to exceed the approved policy limits.

ISSUES/ANALYSIS

The City Clerk’s Office included funds in the FY 2024-25 budget to cover the costs associated with travel to attend the City Clerk Association of California’s (CCAC) conference in San Jose, CA. The travel expense for this c onference is estimated to be $1 ,600, which would cause the Chief Deputy City Clerk to be approximately $1 ,500 over the $1 ,500 allowed by the Travel Policy without City Council Approval , and would cause the City Clerk Office’s Administrative 12 Packet Pg. 283
Staff Report to the Mayor and City Council
Training Expenses - City Clerk Office Staff
March 18, 2025