Agenda packet — Colton City Council, March 17, 2026 (part 4 of 4)

were finaled. The report shows that in 2025, the City of Colton issued 19 building permits for Single Family Detached (SFD) and 11 Single Family Attached Above Moderate Income housing units. The City issued 23 building permits for Accessory Dwelling Units (ADU) Moderate Income housing units for a total of 53 single family units permits issued. Two (2) Single Family Attached applications with a total of 91 units has been submitted for entitlement and is pending approval. Fifty-two (52) housing applications have been completed and finaled by the Building & Safety Division of the City in 2025.

For the 2021 – 2029 planning period, Southern California Association of Governments (SCAG) assigned Colton a Regional Housing Needs Allocation (RHNA) of 5,434 housing units which was categorized into very low, low, moderate, and above moderate household incomes. The RHNA is based on population and housing needs projections made by the State and assigned to the regional Councils of Government (COGs) throughout California. The regional COGs, in turn, allocate housing to its member jurisdictions which are required to incorporate into their Housing Element. SCAG fulfills this role for the six-county region that includes Colton. The baseline for growth projection for this planning period consisted of 5,434 new construction units. The affordability designations are as follows:

• Very Low – 1,318 units
• Low – 668 units
• Moderate – 906 units
• Above Moderate – 2,542 units

In 2025, 30 building permits were issued for Above Moderate units and 23 units were issued for Moderate units (attachment – Table B).

Also required for the report is a Program Implementation Status that describes progress of all programs implemented to help achieve the objectives and goals of the Housing Element (attachment – Table D).

Fiscal Impacts:

Preparation and submittal of the 2025 Housing Element Annual Progress Report is a State- mandated reporting requirement and is funded within the Development Services Department’s adopted operating budget. Approval of this report does not authorize new expenditures or create a direct fiscal impact.

Timely submission of the Annual Progress Report ensures continued compliance with State housing law, which is important to maintaining eligibility for State housing-related grant programs and avoiding potential compliance-related penalties.

Alternatives:

Provide alternative direction to staff.

Attachments:

Page 539 of 611 ends

1. Attachment 1 2025_Housing Element Progress Report Resolution

2. Attachment 2 2025_Housing Element Progress Report

Page 540 of 611 ends

1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

RESOLUTION NO. R-26-26

A RESOLUTION OF THE CITY OF COLTON ADOPTING
THE 20 25 HOUSING ELEMENT ANNUAL PROGRESS

REPORT (APR) FOR THE STATE DEPARTMENT OF

HOUSING AND COMMUNITY DEVELOPMENT (HCD)
(GOV. CODE SECTION 65400)

WHEREAS, California Legislature requires that each city prepare an annual progress report (APR) on the status of the housing element of its ge neral plan and progress in its implementation using forms and definitions adopted by the Department of Housing and Community Development (HCD) (Gov. Code Section 65400); and

WHEREAS, Section 65400 of the Government Code requires the Housing Element Annual Progress Report (APR) to be provided to the legislative body (City Council) for adoption ; and

WHEREAS, the City of Colton (“City”) has prepared the Housing Element Annual Progress Report for 2025.

NOW, THEREFORE, the City of Colton hereby resolves as follows:

SECTION 1. The City hereby adopts the “Housing Element Annual Progress Report - 2025,” a copy of which is on file at the offices of the City and is available for inspection by the public.

PASSED, APPROVED AND ADOPTED this 17th day of March, 2026.

________________________________________
FRANK J. NAVARRO, Mayor

ATTEST:
__________________________________________
ISAAC T. SUCHIL, City Clerk

Page 541 of 611 ends

Jurisdiction Colton
Reporting Year 2025
Housing Element Planning Period 6th Cycle
Current Year
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 23
30 53
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 11 17
Single-family Detached 1 19 16
2 to 4 units per structure 0 0 0
5+ units per structure 0 0 5
Accessory Dwelling Unit 0 23 14
Mobile/Manufactured Hom
e 00 0
Total 1 53 52
Infill Housing Developments and Infill Units Permitted # of Proj ects Units 53 53
00 64
153
153
0 0
0 Income Rental Ownership Total
Acutely Low 00 0
Extremely Low 00 0
Very Low 00 0
Low 00 0
Moderate 00 0
Above Moderate 00 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 00
SB 9 (2021) - Residential Lot Split 00
AB 2011 (2022) 00
SB 6 (2022) 00
SB 423 (2023) 00
Ministerial and Discretionary Applications # of Units
Ministerial 62 62
Discretionary 29 1
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 81 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
(Jan. 1 - Dec. 31)
10/15/2021 - 10/15/2029
Units Constructed - SB 423 Streamlining Permits
Number of SB 423 Streamlining Applications Approved
Very Low
Low
Moderate
Acutely Low
Extremely Low
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Number of SB 423 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level

Page 542 of 611 ends

Jurisdiction Colton ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Historic Sites Application
Status Project Type Notes
2 34 6 7 8 9 10 12 13 14
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Acutely Low-
Income Deed
Restricted
Acutely Low-
Income Non
Deed
Restricted
Extremely
Low-Income
Deed
Restricted
Extremely
Low-Income
Non Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total

PROPOSED
Units by
Project
Total

APPROVED
Units by
project
Total

DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.

Is this project
located on a
site with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were
incentives or
concessions
requested
pursuant to
Government
Code section
65915
approved?
Please
indicate the
status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0000 0 0 0 0 0 6 0 9 3 1 5 3 1 5 3 0 16401101 1436 N. Mount
Vernon Ave DAP25-0015 5+ R
3/31/2025
6 6 6 0 NONE No No N/A Approved Discretionary
16318201 0 S. Rancho
Ave. DAP25-0039 SFA O
10/9/2025
85 85 85 0 NONE No No N/A Pending Discretionary
164011118 1475 Holly Ave BLD25-0013 ADU R 1/7/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16001238 564 Fur ST. BLD25-0272 ADU R 3/20/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16012415 1665
Pennsylvania
Ave.

BLD25-0028
ADU R
1/13/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16413119
1008 Western
Ave. BLD25-0080 ADU R
1/27/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16117134 523 Archibald
Ct. BLD25-0116 ADU R
2/5/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16101219 1233 N. Rancho
Ave. BLD25-0117 ADU R
2/5/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16108205 1171 N. La
Cadena Dr. BLD25-0354 ADU R
4/16/2025
1 1 1 0 NONE No No N/A Approved Ministerial
16312402 216 E N ST BLD25-0377 ADU R 4/23/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16124304 242 E B St. BLD25-0406 ADU R 4/30/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16411218 961 N. Virginia
Ave BLD25-0486 ADU R
5/27/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16417118 873 E. H St. BLD25-0506 ADU R 6/2/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16411105 920 N. Illinois
Ave BLD25-0523 ADU R
6/9/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16204204 545 N. 7th St. BLD25-0961 ADU R 11/3/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16124318 261 E C St. BLD25-0986 ADU R 11/6/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16312411 265 E O St. BLD25-1055 ADU R 12/3/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16115227 832 N 2ND St. BLD25-0083 ADU R 1/27/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16319171 622 S 5th St. BLD25-0099 ADU R 1/30/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16402232 1331 Fairview
Ave. BLD25-0169 ADU R
2/20/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16402417 1353 Olive Ave BLD25-0237 ADU R 3/11/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16404114 1294 N.

Fairview Ave. BLD25-0322 ADU R
4/8/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16404113 1288 N.

Fairview Ave. BLD25-0323 ADU R
4/8/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16405415 995 Colton Ave BLD25-0331 ADU R 4/9/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16208503 488 N.

Pennsylvania
Ave
BLD25-0416
ADU R
5/5/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16018211 1620 N.

Riverside Ave. BLD25-0457 ADU R
5/14/2025
1 1 1 0 NONE No No N/A Pending Ministerial
116709124 299 Lark S t BLD25-0576 ADU R 6/24/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16105210 471 W. Olive St. BLD25-0579 ADU R
6/25/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16402314 1354 Fairview
Ave. BLD25-0594 ADU R
7/2/2025
1 1 1 0 NONE No No N/A Pending Ministerial
25028350 2013 Greenbriar
St. Unit 100 BLD25-0633
ADU R
7/15/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16429204 2100 Cahuilla
St. BLD25-0635 ADU R
7/15/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16416316 836 E G St. Unit
100 BLD25-0819 ADU R
9/11/2025
1 1 1 0 NONE No No N/A Pending Ministerial
25035114 1843 De
Carmen Dr. BLD25-0822 ADU R
9/15/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16022173 457 Case y BLD25-0914 ADU R 10/20/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16013307 250-252 W
Johnston St. BLD25-0923 ADU R
10/21/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16111237 1260 N. 10th st. BLD25-1027 ADU R
11/19/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16123306 857 N. La
Cadena Dr. BLD25-1040 ADU R
11/26/2025
1 1 1 0 NONE No No N/A Pending Ministerial
116704101 S Rosedale Ave BLD25-1041 ADU R
11/30/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16205301 293 E E St. BLD25-0084 ADU R 1/27/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 25028225 1345 N.

Satinwood Rd. BLD25-0115 ADU R
2/5/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16108203 1167 N. La
Cadena Dr. BLD25-0219 ADU R
3/5/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16006434 250 W. Balbirnie
Ave BLD25-0229 ADU R
3/5/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16211125 410 E. F. S t BLD25-0589 ADU R 7/1/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16306421 473 W M St. BLD25-0706 ADU R 8/4/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16417110 835 E H S t BLD25-0779 ADU R 8/25/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16205301 295 E E S t BLD25-0796 ADU R 9/2/2025 1 1 1 0 NONE No No N/ A Approved Ministerial 16017239 1629 Jantzen
Ave BLD25-0835 ADU R
9/18/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16006434 250 W. Balbirnie
Ave BLD25-0872
ADU R
10/3/2025
1 1 1 0 SB 9 (2021) -
Residential Lot
Split
No No N/A Pending Ministerial
16306304 458 W K St. BLD25-0904 ADU R 10/15/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 25002309 1585 Julian Ct. BLD25-0954 ADU R 10/29/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16001238 566 Fur St. BLD25-0970 ADU R 11/4/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 27650116 1112 S Santo
Antonio Dr #23 BLD25-0062 SFA O
1/23/2025
1 1 1 0 NONE No No N/A Approved Ministerial
27650116 1114 S Santo
Antonio Dr. #24 BLD25-0063 SFA O
1/23/2025
1 1 1 0 NONE No No N/A Approved Ministerial
27650116 1116 S. Santo
Antonio Dr. #25 BLD25-0064 SFA O
1/23/2025
1 1 1 0 NONE No No N/A Approved Ministerial
27650116 1118 S. Santo
Antonio Dr. #26 BLD25-0065 SFA O
1/23/2025
1 1 1 0 NONE No No N/A Approved Ministerial
27650116 1120 S. Santo
Antonio Dr. #27 BLD25-0066 SFA O
1/23/2025
1 1 1 0 NONE No No N/A Approved Ministerial
27650116 1120 S. Santo
Antonio Dr. #28 BLD25-0067 SFA O
1/23/2025
1 1 1 0 NONE No No N/A Approved Ministerial
16205307 626 N 9th St. BLD25-0110 SFD O 2/4/2025 1 1 1 0 NONE No No N/ A Approved Ministerial Fire re-build Table A
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Density Bonus Law
Applications
11 Housing Development Applications Submitted
Proposed Units - Affordability by Household Incomes

Page 543 of 611 ends

28241109 2080 Hidden
Cove Ct. BLD25-0338 SFD O
4/12/2025
1 1 1 0 NONE No No N/A Approved Ministerial
16319145 660 s Laurel St. BLD25-0763 SFD O
8/19/2025
1 1 1 0 NONE No No N/A Approved Ministerial
16205306 225 E E S t BLD25-0827 SFD O 9/16/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16319129 650 S 5th St. BLD25-0898 SFD O 10/13/2025 1 1 1 0 NONE No No N/ A Pending Ministerial 16029110 2220 N.

Vermont St. BLD25-0927 SFD O
10/22/2025
1 1 1 0 NONE No No N/A Pending Ministerial
16325201 970 S Florez St BLD25-1020 SFD O 11/17/2025 1 1 1 0 NONE No No N/ A Pending Ministerial

Page 544 of 611 ends

Jurisdiction Colton ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2025
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Table A2
23 56 89
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH
)
Tenure
R=Renter
O=Owner
Acutely Low-
Income Deed
Restricted
Acutely Low-
Income Non
Deed
Restricted
Extremely
Low- Income
Deed
Restricted
Extremely
Low- Income
Non Deed
Restricted
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Entitlement
Date
Approved
# of Units
issued
Entitlements
Acutely
Low-
Income
Deed
Restricted
Acutely
Low-
Income Non
Deed
Restricted
Extremely
Low-
Income
Deed
Restricted
Extremely
Low-
Income Non
Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Building
Permits Date
Issued
# of Units Issued
Building Permits
Acutely Low-
Income
Deed
Restricted
Acutely Low-
Income Non
Deed
Restricted
Extremely
Low-
Income
Deed
Restricted
Extremely
Low-
Income Non
Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Summary Row: Start Data Entry Below 000000 0 0 00 1 100000 0 00 0 2 33 0 5 3000000 0 0 01 9 16320218 753 7th st DAP24-0036 SFD O 1 9/4/2025 1 0
16414309 827 E E St. BLD2308-0097 ADU R 0 1 2/24/2025 1 16414309 831 E E St. BLD2309-0098 ADU R 0 1 2/24/2025 1 16010329 787 Citrus St. BLD2309-0031 ADU R 0 1 8/5/2025 1 1 16306403 478 W L St. BLD2310-0073 ADU R 0 1 3/20/2025 1 16001111 543 Fur St. BLD2310-0105 ADU R 0 1 8/18/2025 1 16010317 682 W Kippy Dr. BLD2311-0044 ADU R 0 1 7/21/2025 1 25033349
1907 W

QUARTERMASTER
ST.

BLD24-0028 ADU R
0 1 6/24/2025 1 1
16405218 854 E PALM DR. BLD24-228 ADU R 0 1 3/3/2025 1
16116204 454 W OLIVE ST. BLD24-0475 ADU R 0 1 7/7/2025 1 1 25028225 1345 SATINWOOD
DR. BLD24-0619 ADU R 0 1 1/22/2025 1
27426183 1512 PATRICIA
AVE BLD24-0794 ADU R 0 1 5/29/2025 1
16312202 193 E. O ST. BLD24-0847 ADU R 0 1 5/7/2025 1 1 16306116 566 W. K ST. BLD24-0886 ADU R 0 1 2/5/2025 1 1 16125104 455 E. C ST. BLD24-0929 ADU R 0 1 5/20/2025 1
16111222 1175 BORDWELL
AVE BLD24-0964 ADU R 0 1 3/3/2025 1 1
16203122 575 N 4TH ST. BLD24-1054 ADU R 0 1 10/2/2025 1 16115227 832 N 2ND ST. BLD25-0083 ADU R 0 1 11/5/2025 1 16205301 293 E E ST. BLD25-0084 ADU R 0 1 9/4/2025 1
16319171 622 S 5TH ST. BLD25-0099 ADU R 0 1 8/7/2025 1
16001238 564 FUR ST. BLD25-0272 ADU R 0 1 5/5/2025 1
16108205 1171 N LA
CADENA DR. BLD25-0354 ADU R 0 1 10/23/2025 1
16124304 242 E. B ST. BLD25-406 ADU R 0 1 8/4/2025 1
16205301 295 E. E ST. BLD25-0796 ADU R 0 1 9/4/2025 1
16027112 1445 N 9TH ST. BLD2312-0107 ADU R 0 0 1
16042151 1242 DEL
GIORGIO DR. BLD24-0020 ADU R 0 0 1
16023123 1333 NORMAN
RD. BLD24-0617 ADU R 0 0 1
16327201 304 CONGRESS
ST. BLD24-0397 ADU R 0 0 1
16103214 671 W. OLIVE
STREET BLD24-0517 ADU R 0 0 1
16327113 964 S. 5TH ST. BLD2309-0009 ADU R 0 0 1
16401118 1477 N. HOLLY
AVE. BLD2311-0006 ADU R 0 0 1
16220127 617-621 EAST G
ST. BLD24-0627 ADU R 0 0 1
16317201 294 O ST. B00-038-283 SFD O 0 1 8/7/2025 1
16313121 380 E. M ST. BOO-039-211 SFD O 0 1 12/9/2025 1 16124613 329 E. D ST. B00-040-265 SFD O 0 1 8/21/2025 1 16448130
1805

COTTONW OOD
DR.

B00-040-476 SFD O
0 1 7/29/2025 1
16317201 296 W. O STREET B00-040-528 SFD O 0 1 9/8/2025 1 16010329 785 CITRUS ST. BLD2309-0032 SFD O 0 1 8/5/2025 1 16017221 1746 Rialto ave BLD2312-0078 SFD O 0 1 1/21/2025 1 16307201 263 7TH ST. BLD24-0120 SFD O 0 1 9/24/2025 1
16312202 191 E. O ST,. BLD24-0846 SFD O 0 1 5/7/2025 1
16319141 640 LAUREL LN. BLD24-0910 SFD O 0 1 11/26/2025 1 16319140 636 LAUREL LN. BLD24-0911 SFD O 0 1 11/26/2025 1 27650116 1100 S SANTO
ANTONIO DR. #17 BLD24-0974 SFA O 0 1 1/28/2025 1
27650116 1102 S SANTO
ANTONIO DR. #18 BLD24-0977 SFA O 0 1 1/28/2025 1
27650116 1104 S. SANTO
ANTONIO DR. #19 BLD24-0979 SFA O 0 1 1/28/2025 1
27650116 1108 S. SANTO
ANTONIO DR. #21 BLD24-0981 SFA O 0 1 1/28/2025 1
27650116 1110 S. SANTO
ANTONIO DR. #22 BLD24-0982 SFA O 0 1 1/29/2025 1
16319139 632 S. LAUREL LN BLD24-1164 SFD O 0 1 6/11/2025 1 16319144 650 LAUREL LN. BLD24-1165 SFD O 0 1 6/17/2025 1 16319143 648 LAUREL LN. BLD24-1166 SFD O 0 1 6/11/2025 1 16311222 244 W N ST. BLD24-1259 SFD O 0 1 4/17/2025 1
16311223 240 W N. ST. BLD24-1260 SFD O 0 1 4/17/2025 1
27650116 1112 S. SANTO
ANTONIO DR. #23 BLD25-0062 SFA O 0 1 1/29/2025 1
27650116 1114 S. SANTO
ANTONIO DR. #24 BLD25-0063 SFA O 0 1 1/29/2025 1
27650116 1116 S. SANTO
ANTONIO DR. #25 BLD25-0064 SFA O 0 1 1/29/2025 1
27650116 1118 S. SANTO
ANTONIO DR. #26 BLD25-0065 SFA O 0 1 1/29/2025 1
27650116 1120 S. SANTO
ANTONIO DR. #27 BLD25-0066 SFA O 0 1 1/29/2025 1
27650116 1122 S. SANTO
ANTONIO DR. #28 BLD25-0067 SFA O 0 1 1/29/2025 1
16205307 626 N 9TH ST. BLD25-0110 SFD O 0 1 7/16/2025 1 28241109 2080 HIDDEN
COVE CT. BLD25-0338 SFD O 0 1 8/25/2025 1
16319145 660 S. LAUREL
ST. BLD25-0763 SFD O 0 1 12/17/2025 1
16205313 240-242 E. D ST. B00-037-508 SFD O 0 0
16029416 385 W FUR ST. B00-038-795 SFD O 0 0
16413107 926 WESTERN
AVE B00-038-933 SFD O 0 0
16124406 274 E C ST. B00-039-186 SFD O 0 0
16306204 545 W M ST. B00-039-272 SFD O 0 0
16012406 1638 BRYN MAWR
CT. B00-039-837 SFD O 0 0
16327113 960& 962 S 5TH
ST. B00-039-970 SFD O 0 0
25003429 1195 CANTARA
ST. B00-040-015 SFD O 0 0
16415165 851 AWARD DR. B00-040-512 SFD O 0 0
16212209 736 W VALLEY
BLVD BLD2310-0010 SFD O 0 0
16401118 1475 HOLLY AVE. BLD2311-0005 SFD O 0 0
16405304 918 OLIVE AVE. BLD2312-0028 SFD O 0 0
16319171 620 S 5TH ST. BLD2312-0028 SFD O 0 0
27650116 1154 S SANTO
ANTONIO DR #11 BLD24-0678 SFA O 0 0
27650116 1152 S SANTO
ANTONIO DR #12 BLD24-0683 SFA O 0 0
27650116 1150 S SANTO
ANTONIO DR #13 BLD24-0684 SFA O 0 0
27650116 1148 S SANTO
ANTONIO DR #14 BLD24-0685 SFA O 0 0
27650116 1146 S SANTO
ANTONIO DR #15 BLD24-0686 SFA O 0 0
27650116 1144 S SANTO
ANTONIO DR #16 BLD24-0687 SFA O 0 0
27650116 1156 S SANTO
ANTONIO DR #29 BLD24-0988 SFA O 0 0
27650116 1158 S SANTO
ANTONIO DR #30 BLD24-0989 SFA O 0 0
27650116 1160 S SANTO
ANTONIO DR #31 BLD24-0990 SFA O 0 0
27650116 1162 S SANTO
ANTONIO DR #32 BLD24-0991 SFA O 0 0
27650116 1164 S SANTO
ANTONIO DR #33 BLD24-0092 SFA O 0 0
27650116 1166 S SANTO
ANTONIO DR #34 BLD24-0993 SFA O 0 0
27650116 1168 S SANTO
ANTONIO DR #35 BLD24-0994 SFA O 0 0
27650116 1170 S SANTO
ANTONIO DR #36 BLD24-0995 SFA O 0 0
27650116 1172 S SANTO
ANTONIO DR #37 BLD24-0996 SFA O 0 0
27650116 1174 S SANTO
ANTONIO DR #38 BLD24-0997 SFA O 0 0
27650116 1176 S SANTO
ANTONIO DR #39 BLD24-0998 SFA O 0 0
16327201 306 W. Congress
St. BLD3210-0124 5+ R 0 0 1
16327201 900 Hert St. BLD2310-0126 5+ R 0 0 1
16327201 902 Hert St. BLD2310-0130 5+ R 0 0 1
16327201 904 Hert St. BLD2310-0131 5+ R 0 0 1
16327201 302 W. Congress
St. BLD2310-0132 5+ R 0 0 1
Note: "+" indicates an optional field
Project Identifier
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10

Page 545 of 611 ends

Streamlining Historic Sites Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Above
Moderate-
Income
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
Please select
the state
streamlining
provision the
project was

APPROVED
pursuant to.
(may select
multiple)
Is this project
located on a site
with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined
the units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)
+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum Allowable
Residential Gross Floor
Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications
Given to the
Project (Excluding
Parking Waivers or
Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes
+
33 52 0
0 SB 9 (2021) -
Residential Lot Split No Y
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
9/4/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
8/25/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
12/1/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
11/11/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
8/28/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
11/5/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
0 NONE No Y Max. Rent-$1,464 to $1,673
3/4/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
3/13/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
5/27/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
12/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
4/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
2/11/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
5/22/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
5/7/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
1 9/9/2025 1 NONE No Y
0N O N E N o Y
1 8/21/2025 1 NONE No Y
0N O N E N o Y
0N O N E N o Y
1 11/11/2025 1 NONE No Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
0N O N E N o Y
1 2/18/2025 1 NONE No Y
1 3/6/2025 1 NONE No Y
1 3/3/2025 1 NONE No Y
1 10/15/2025 1 NONE No Y
1 4/1/2025 1 NONE No Y
1 6/27/2025 1 NONE No Y
1 2/11/2025 1 NONE No Y
1 4/22/2025 1 NONE No Y
1 3/26/2025 1 NONE No Y
1 5/1/2025 1 NONE No Y
1 5/22/2025 1 NONE No Y
1 1/21/2025 1 NONE No Y
1 1/21/2025 1 NONE No Y
1 2/25/2025 1 NONE No Y
1 2/25/2025 1 NONE No Y
1 2/25/2025 1 NONE No Y
1 2/25/2025 1 NONE No Y
1 2/25/2025 1 NONE No Y
1 2/25/2025 1 NONE No Y
1 6/27/2025 1 NONE No Y
1 6/27/2025 1 NONE No Y
1 6/27/2025 1 NONE No Y
1 6/27/2025 1 NONE No Y
1 6/27/2025 1 NONE No Y
1 6/26/2025 1 NONE No Y
1 6/30/2025 1 NONE No Y
1 6/30/2025 1 NONE No Y
1 6/30/2025 1 NONE No Y
1 6/30/2025 1 NONE No Y
1 6/30/2025 1 NONE No Y
12/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
12/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
12/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
12/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
12/10/2025 1 NONE No Y Max. Rent-$1,464 to $1,673
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed Units Density Bonus

Page 546 of 611 ends

Jurisdiction Colton ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
1 Projection
Period 34
RHNA Allocation
by Income Level
Projection
Period -
06/30/2021-
10/14/2021
2021 2022 2023 2024 2025 2026 2027 2028 2029
Total Units
to Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - 19 23 - - - - Above Moderate 2,542 5 6 55 28 42 30 - - - - 166 2,376 5,434
5 6 55 28 61 53 - - - - 2 08 5,226 Income Level
Very Low
- -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.

Please contact HCD if your data is different than the material supplied here 2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1,318
42 Moderate
1,318
668
906
-
-
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].

Acutely Low - - *For years prior to 2025, data on deed-restricted vs. non-deed restricted Extremely Low-Income units is approximated from whether the projects reported any deed-restricted Very Low-Income Units. If you wish to edit this historical data for accuracy or have any questions about the data, you may login to HCD's online APR system, or contact HCD staff at [email protected].

Total Units
*For jurisdictions that received RHNA determinations for the current cycle prior to the passage of AB 3093 (September 19, 2024):
- You were not allocated Acutely Low-Income and Extremely Low-Income RHNA targets, therefore the allocations in Field 1 are listed as "0" - If you wish to set your own targets in these income categories for informational purposes, contact HCD staff at [email protected]. - All Acutely Low-Income and Extremely Low-Income units reported during the cycle are counted towards Very-Low Income RHNA progress 864
Total RHNA
-
668 Low
*For years prior to 2025, Acutely Low-Income units are reported within the Extremely Low-Income category Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Extremely Low -

Page 547 of 611 ends

1 2
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5 7
8 9
10 11
12 13
14 15

ABC D E F G H I
Jurisdiction Colton
Reporting Year 2025 (Jan. 1 - Dec. 31)
1 2 3456 7 8 9
Name of Program Objective
Projected Completion
Date in Housing
Element
Applicable Cycle Status of Program
Implementation
Program
Implementation
Details
Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Program 1- Master Plans
to Accommodate Diverse
Housing Types
To improve the diversity of housing in
Colton and address demand of current
residents for move-up housing.
12/31/2029 6th Cycle Completed
Subsequently on 11/22/16,
the Colton HUB City Centre
Specific Plan (CHCCSP)
was amended to increase
the allowable units to 360 at
the same densities. City
adopted Roque Ranch S.P.
in 2018 that provides up to
1,050 units at densities
ran
ging from 2 to 22 du/ac.

Units 6,934 https://www.coltonca.gov/992/Housing-
Element-Update
Program 2- Appropriate
Development Standards
To improve the quality of new construction
and the overall quality of residential
neighborhoods.
12/31/2029 6th Cycle Completed
The City of Colton is
working on various zoning
text amendments - related to
Allowed Uses, R-3/R-4
Zone, Mixed Use Downtown
Zone, Administrative
Requirements - scheduled
for a
pproval in 2026.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 3- Housing
Rehabilitation Program The Housing Rehabilitation Program will identify the number of low‐ and moderate‐
income homeowners who will be assisted
annually.
12/31/2029 6th Cycle In Progress
Coordinate with the Housing
Authority and relevant City
departments to develop
procedures for identifying,
qualifying, and tracking low-
and moderate-income
homeowners eligible for the
Housing Rehabilitation
Pro
gram.

Households In Progress
Program 3- Housing
Rehabilitation Program
Utilize available funding resources to
assist 100 low‐ and moderate‐income
single‐family homeowners during the
2021‐2029 planning cycle.
12/31/2029 6th Cycle Continuous
Economic Development
leading distribution of a 1
million dollar plus grants for
mobile home rehab projects.

Units 32 https://www.coltonca.gov/992/Housing-
Element-Update

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element .

Table D
Program Implementation Status pursuant to GC Section 65583

Page 548 of 611 ends

1 2
3 4
5 7
8 9
10 11

Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 16 17
18 Program 4- Code
Compliance
Provide proactive and helpful code
enforcement activities to maintain and
improve housing and neighborhood
qualities.
12/31/2029 6th Cycle Continuous
The City’s Code Compliance
Division systematically
conducts exterior surveys of
parcels and residential
buildings.

Other 1010 https://www.coltonca.gov/992/Housing-
Element-Update
Program 5- Monitor At-
Risk Units
To maintain the affordable status of
developments specifically constructed to
provide housing (CONSTRUCT

OPPORTUNITIES FOR HOUSHOLDS OF

LOWER INCOMES)
12/31/2029 6th Cycle Continuous
Existing affordable units are
monitored by the
Development Services
Department on an ongoing
basis (No units are at risk of
losing affordable status at
this time
).

Households Continue to Monitor - no current deed
restricted units/projects.

Program 6- Displacement
Prevention (SB330)
To maintain the affordable status of
developments specifically constructed to
provide housing opportunities for
households of lower incomes
6/30/2024 6th Cycle Completed
The Zoning Ordinance was
amended to comply with
State law by requiring the
replacement of any
demolished affordable
housing units with units
affordable to the same or
lower income level as a
condition of development
on nonvacant sites.

Other https://www.coltonca.gov/992/Housing-
Element-Update

Page 549 of 611 ends

1 2
3 4
5 7
8 9
10 11

Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 19 20
21 Program 7- Targeted
Neighborhood
Revitalization
To achieve effective and long-lasting
revitalization of Colton’s most deteriorated
neighborhoods.
12/31/2029 6th Cycle Continuous
City departments (Police/
Code Compliance, Public
Works, Development
Services) and County Social
Service Agencies will initiate
and implement targeted
neighborhood revitalization
programs. Development
Services has completed a
Neighborhood Revitalization
Plan in 2019 to help
revitalize South Colton
(median household income
of $26,000).

Meetings 3 https://www.coltonca.gov/992/Housing-
Element-Update
Program 8- Density
Bonuses
Continue to implement Zoning Code
provisions in conformance with State
density bonus law.
12/31/2029 6th Cycle Completed
A local density bonus
ordinance was adopted by
the Colton City Council in
October 2013.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 8 Density
Bonuses
Continue to provide a variety of incentives
to facilitate the development of vacant
and underutilized properties. These
include the planned development/cluster
bonus, site area bonus, and affordable
housing bonus
12/31/2029 6th Cycle Continuous
Planned Developments,
cluster bonus, site area
bonus, and affordable
density bonus provisions still
available.

Other https://www.coltonca.gov/992/Housing-
Element-Update

Page 550 of 611 ends

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5 7
8 9
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Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 22 23
24 Program 9- Mix Use
Development
Continue to implement Zoning Code (Title
18) provisions allowing mixed-use
development regulations that will
encourage the development of high-
density mix use developments.
12/31/2029 6th Cycle Continuous
Mixed used zones and
associated development
standards were adopted by
the Colton City Council in
October 2013. On 8-2-16,
City adopted a Downtown
Overlay, including
development standards &
Design Manuel. On 7/16/19,
City adopted a South Colton
Livable Corridor Plan,
including a Neighborhood
Revitalization Plan.

Units 14 https://www.coltonca.gov/992/Housing-
Element-Update
Program 9- Mix Use
Development
Facilitate the development of residential
units in mixed‐use areas by providing
technical support to facilitate lot
consolidation, financial assistance, where
feasible, and streamlined permit
processing.
12/31/2029 6th Cycle Continuous
Colton currently has
updated Mixed Use Zoning
in Zoning Code and Specific
Plans
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 9- Mix Use
Development
Play a proactive role in development of
mixed‐use areas by pursuing strategic
partnerships with developers, lenders,
and property owners to ensure the
development of housing at appropriate
densities and affordable housing units.

Contact local developers at least bi‐
annually during the planning period.
12/31/2029 6th Cycle Continuous
Staff works with all
developers encouraging
mixed-use or single use
multiiple family residential
citywide and specific plan
areas.

Meetings 14 https://www.coltonca.gov/992/Housing-
Element-Update

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Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 25 26
27 28
Program 9- Mix Use
Development
Consider allowing mixed‐use development
in the Hub City Centre Specific Plan to
provide additional housing opportunities
(see also Program 10: Update Zoning
Standards).
6/30/2025 6th Cycle Completed
Amendment to the HUB
CCSP was completed in
August of 2025.

Units 2226 https://www.coltonca.gov/992/Housing-
Element-Update
Provision of Adequate
Sites
Continue to maintain adequate sites with
appropriate zoning to accommodate the
City’s RHNA allocation throughout the
planning period.
2/17/2026 6th Cycle Completed
Appropriate amendments to
the R3 (Multi Family
Residential) zone to expand
the Residential Overlay
zone were adopted by the
Colton City Council in
October 2013.

Units 2079 https://www.coltonca.gov/992/Housing-
Element-Update
Program 10- Update
Zoning Standards
Process amendments to the General Plan
and zoning regulations for parcels with
sufficient area and development
standards to accommodate the City’s
RHNA allocation throughout the planning
period, including an increase in the MU‐D,
R3/R4, HCCSP allowable base densities.
2/17/2026 6th Cycle In Progress
Updat Zoning Code
Perngmitted uses, R-3/R-4/
Mixed-Use Downtown and
Administrative Code
Amendments to faciliate
mixed use and multiple
family housing.

Other 6934 https://www.coltonca.gov/992/Housing-
Element-Update
Program 10- Update
Zoning Standards
Encourage new development to be
constructed to maximize the density
potential of limited land resources, with
the goal of promoting residential densities
that achieve at least 80% of the maximum
allowable density for the specific property.
12/31/2029 6th Cycle Continuous
Staff provides feedback for
every project coming
including encouraging
maximum density or at
minimum with an objective
of getting 80% close to the
maximum density.

Units 396 https://www.coltonca.gov/992/Housing-
Element-Update

Page 552 of 611 ends

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Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 29 30
31 32
33 Program 10- Update
Zoning Standards
Monitor progress annually through
Annual Progress Reports
12/31/2029 6th Cycle Continuous
Staff is preparing additional
amendments to comply with
suggested objectives in
providing affordable housing
with minimum 20% mixed-
income projects
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 10- Update
Zoning Standards
Ensure that sites zoned to accommodate
affordable housing are being developed
within the density ranges assumed in the
Land Use Element or if not, that adequate
sites remain available to achieve the RHNA
for lower‐income households
12/31/2029 6th Cycle Continuous
Staff is educated on all of
the RHNA sites and
objectives of the the
Housing Element. New
development projects are
also informed of specific
policies as applicable.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 11- Rezoning
Sites
Rezone parcels with sufficient area and
development standards to accommodate
the City’s RHNA allocation throughout the
planning period.
2/17/2026 6th Cycle In Progress
General Plan Amendment
and Rezoning project to
meet RHNA and other Zone
Changes for consistency
purposes and other in
progress, target completion
in 2026.

Other 6934 https://www.coltonca.gov/992/Housing-
Element-Update
Program 11- Rezoning
Sites Update Zoning and Land Use Maps
accordingly.
2/17/2026 6th Cycle In Progress
General Plan Map in
progress , Zoning is in
progress, Specific Plan for
HUB CCSP is com
pleted.

Other 6934 https://www.coltonca.gov/992/Housing-
Element-Update
Program 12- Public
Outreach- Rezoning
Due notice to the public of rezoning
activities and the creation of a forum for
the public to participate in the rezoning
program in advance of public hearings
2/17/2026 6th Cycle Completed
More than the minimum
meetings were held with the
public for GPA/Rezoning
Changes.

Other 5 https://www.coltonca.gov/992/Housing-
Element-Update

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Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 34 35
36 37
38 39
40 Program 13- Facilitate
Housing Development for
Lower- Income
Households and Persons
with Speical Needs
Facilitate development of housing for
lower‐income households and persons
with special needs.
12/31/2026 6th Cycle Completed
City amended Code in Cycle
5 to accomoddate for
special needs. Staff
monitors and utilizes such
code as needed.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 14- Housing
Choice Voucher
Informaiton
Publicize housing assistance programs on
the city’s website
12/31/2025 6th Cycle Completed
Economic Development
Program for Mobile Home
Grant advertised
Units 32 https://www.coltonca.gov/992/Housing-
Element-Update
Program 14- Housing
Choice Voucher
Informaiton
Facilitate development of housing for
lower‐income households and persons
with special needs
12/31/2025 6th Cycle Continuous
Economic Development
Program for Mobile Home
Grant advertised
Units 32 https://www.coltonca.gov/992/Housing-
Element-Update
Program 15- Community
Development Block
Grants Administration
Take advantage of county, state funding
programs to assist households or persons
with special housing needs.
12/31/2029 6th Cycle Continuous
Staff coordinates with
partners and provides
resources to pursue county
and state funding that
supports housing for
persons with special needs.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 15- Community
Development Block
Grants Administration
Facilitate development of housing for
lower‐income households and persons
with special needs.
12/31/2029 6th Cycle In Progress
Economic Development
Program for Mobile Home
Grant advertised
Units 32 https://www.coltonca.gov/992/Housing-
Element-Update
Program 16- Surplus
Lands Act Compliance
Dispose of any surplus property pursuant
to the act and HCD guidance. City will
initiate zone changes as necessary to
facilitate housing development.
12/31/2025 6th Cycle In Progress
The City continues to
comply with Surplus Lands
Act
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 16- Surplus
Lands Act Compliance
Facilitate development of housing for
lower‐income households and persons
with special needs.
12/31/2029 6th Cycle Continuous Citywide Other https://www.coltonca.gov/992/Housing- Element-Update

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Category
Quantified Outcomes:

Count Supporting Documents

Table D
Program Implementation Status pursuant to GC Section 65583 41 42
43 44
45 46
Program 17- Incentives for
Large Lot Development
Facilitate development of housing for
lower‐income households and persons
with special needs.
12/31/2029 6th Cycle Continuous Citywide Other https://www.coltonca.gov/992/Housing- Element-Update
Program 18- By-Right
Approval of Projects with
20 Percent Affordable
Units on "Reused" RHNA
Sites
Maintain compliance with State Law,
provide for an adequate number or sites.
12/31/2029 6th Cycle In Progress Citywide in appropriate zones Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 18- By-Right
Approval of Projects with
20 Percent Affordable
Units on "Reused" RHNA
Sites
Approve by‐right any development
located on a vacant site listed in two prior
Housing Elements or a non‐vacant site
listed in the prior Housing Element if at
least 20% of the units are deed‐restricted
for lower‐income households pursuant to
Government Code § 65583.2©.
12/31/2029 6th Cycle In Progress Citywide in appropriate zones Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 19- No Net Loss No net loss of capacity below the RHNA requirement during the planning period.
12/31/2026 6th Cycle Continuous
Monitoring continuous at
public counter/building
permits and planning
a
pplications
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 20- Accessory
Dwelling Unit (ADU)
Production
The Development Code will be amended
within one year following certification of
the Housing Element to address the
requirements of AB 671.
2/3/2026 6th Cycle In Progress
2025 update in progress
staff is moved forward with
urgency ordinance followed
by regular ordinance
a
pproval by March 2026
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 20- Accessory
Dwelling Unit (ADU)
Production
Increase the average number of new ADUs
permitted annually in the City from 14 to
20 12/31/2025 6th Cycle Continuous
2025 number of
ADUs/JADUs provided as
part of this report
Units 23 https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 47 48
49 50
51 Program 20- Accessory
Dwelling Unit (ADU)
Production
Update City website immediately to
provide prospective ADU builders with
HCD’s list of grants and financial
incentives, along with all relevant building
and planning forms.
12/31/2026 6th Cycle In Progress
Staf makes continuous
efforts towards this objective
and will be exploring more
ways to support this
objective
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 21- ADU
Education
Encourage ADU production by educating
public on programs and resources
available to streamline the process.
12/31/2026 6th Cycle Continuous
Planning Website provides
application, ordinance and
other information for ADUs
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 21- ADU
Education
Increase the average number of 14 new
ADUs permitted annually in the City to 20.
12/31/2025 6th Cycle Continuous
2025 number of
ADUs/JADUs provided as
part of this report
Units 23 https://www.coltonca.gov/992/Housing-
Element-Update
Program 22- ADU
Preapproved Plans
Increase the average number of new ADUs
permitted annually in the City from 14 to

20. 12/31/2029 6th Cycle Continuous
City is working with local
regional transit agency to
conform with this objective
Other 23 https://www.coltonca.gov/992/Housing-
Element-Update
Program 23- Update the
Colton Zoning Code
Development Standards
To encourage higher density development
where appropriate and a variety of housing
types. ( To encourage higher density
development where appropriate)
12/31/2029 6th Cycle Completed
Housing development
activity citywide has been
limited. The High Density
Residential land use
designation and R-4 zone,
adopted in 2013, provide an
appropriate density range to
facilitate the development of
affordable housing.

Development Standards in
the downtown area were
modified in July 2016,
including setback and
parking reductions, to
facilitate hi
gher densities.

Other 6934 https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 52 53
54 55
Program 23- Update the
Colton Zoning Code
Development Standards
To achieve consistency between the
General Plan and Zoning Code. 2/17/2026 6th Cycle Completed Specified zoning actions
were included in zoning text
and map amendments
adopted by the City Council
in October 2013 and March
2014.

Units 6934 https://www.coltonca.gov/992/Housing-
Element-Update
Program 23- Update the
Colton Zoning Code
Development Standards
Remove subjective language that can be a
barrier in the development of housing.
2/17/2026 6th Cycle Completed
Completed General Plan
Amendment and Rezoning
project to meet RHNA and
other Zone Changes for
consistency purposes and
other.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 23- Update the
Colton Zoning Code
Development Standards
To invite public participation, including the
development community, and gain public
feedback in updating the Zoning Code and
the Hub City Centre Specific Plan
2/17/2026 6th Cycle Completed
Completed General Plan
Amendment and Rezoning
project to meet RHNA and
other Zone Changes for
consistency purposes and
other.

Other 6934 https://www.coltonca.gov/992/Housing-
Element-Update
Program 24- Supportive
Housing Needs and
Zoning
Amend the Zoning Ordinance to address
changes to State law including AB 101
(Low Barrier Navigation Center) and AB
139 (Emergency and Transitional Housing)
12/31/2026 6th Cycle In Progress
Review of Code is
continuous. Staff is
preparing future updates to
achieve objectives of this
program.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 56 57
58 59
60 Program 24- Supportive
Housing Needs and
Zoning
Amend the Zoning Ordinance to allow
supportive housing by‐right in the multi‐
family and mixed use
zones pursuant to California Government
Code Section 65651.. In addition, remove
minimum parking
requirements for units occupied by
supportive housing residents if the
development is located within
one‐half mile of a public transit stop per
AB 2162 (Supportive Housing)
12/31/2029 6th Cycle Completed
Amendments to the Zoning
Code Completed in 2013
and 2014 providing
permitted zones and
definition of "supportive
housing."
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 24- Supportive
Housing Needs and
Zoning
Review finding for Conditional Use Permits
for Transitional and Supportive Housing in
single‐family zones to ensure findings are
objective.
12/31/2029 6th Cycle Completed
Amendments to the Zoning
Code Completed in 2013
and 2014 providing
permitted zones and
definition of "supportive
housin
g."
Other 2 https://www.coltonca.gov/992/Housing-
Element-Update
Program 25- Emergency
Shelters
Amend the Zoning Ordinance to address
changes to State law including AB 101
(Low Barrier Navigation Center) to allow
LBNC in the M‐1 zone, and AB 139
(Emergency and Transitional Housing).
12/31/2029 6th Cycle In Progress
Staff is reviewing the code
and completing research for
zoning code amendment by
end of year 2026
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 25- Emergency
Shelters
Monitor shelter capacity needs based on
the Biannual Homeless Census (point‐in‐
time) count, and report findings in Annual
Progress Reports.
12/31/2029 6th Cycle Continuous
Staff reviews point in time
count and adjusts shelter
capacity as needed
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 25- Emergency
Shelters
Amend the Zoning Code to reduce
standards to mitigate impacts on
development costs on development of
emergency shelters.
12/31/2029 6th Cycle In Progress
Staff is reviewing the code
and completing research for
zoning code amendment by
end of year 2026
Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 61 62
63 64
65 Program 26- Group
Homes
Amended zoning ordinance clarifying
provisions for group homes consistent
with State law
3/1/2024 6th Cycle Completed
Code Amendments
completed - monitoring for
any future changes, if
needed
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 27- Zoning
Regulations and Initiatives
for Extremely-Low-Income
and Special Needs
Housing
To comply with State law regarding zoning
provisions that address reasonable
accommodation, transitional housing,
supportive housing, SRO housing, and
emergency shelters.
3/1/2024 6th Cycle Continuous
A Zoning Code Amendment
was approved by the City
Council on May 6, 2014 to
facilitate emergency shelter,
supportive and transitional
housing, and reasonable
accommodation.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 27- Zoning
Regulations and Initiatives
for Extremely-Low-Income
and Special Needs
Housing
Update the City’s website to include the
current schedule of fees, exactions, and
affordability requirements imposed by the
city applicable to a proposed housing
development project. The schedule must
be presented in a way that is
understandable to the general public.
12/31/2029 6th Cycle Completed Fees are posted online Other https://www.coltonca.gov/992/Housing- Element-Update
Program 27- Zoning
Regulations and Initiatives
for Extremely-Low-Income
and Special Needs
Housin
g
To identify and create opportunities for
the development of special needs housing
12/31/2029 6th Cycle In Progress
Staff is working on
strategies to amend or
adopt specific policies or
programs to address this
objective
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 28- Code
Amendments and
Incentives
Evaluate potential for additional code
amendments to facilitate affordable
housing. Flexible zoning regulations and
streamlined permit processing can reduce
costs and serve as incentives to
development.
12/31/2029 6th Cycle In Progress
Staff is working on
strategies to amend or
adopt specific policies or
programs to address this
objective
Other https://www.coltonca.gov/992/Housing-
Element-Update

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Table D
Program Implementation Status pursuant to GC Section 65583 66 67
68 Program 29- Efficient
Permit Processing
Evaluate potential revisions to the permit
processing system to streamline the review
process through administrative review.,
and implementing a new permitting
software program,
including the ability for online application
submittal and electronic plan check.
12/31/2029 6th Cycle Continuous
The City is evaluating
potential revisions to the
permit processing system,
including expanded use of
administrative review to
streamline approvals. Staff
is also assessing permitting
software options that would
allow for online application
submittal and electronic plan
check to improve efficiency
and customer service.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 29- Efficient
Permit Processing
Increase the number of multi‐family
projects that are eligible to be approved
ministerially or at the staff administrative
level by 10% by 2025.Establish a protocol
that prioritizes affordable and special
needs housing for processing.
2/17/2026 6th Cycle In Progress
Zoning Code Amendment to
the Administrative Code to
allow up to 30 dwelling units
an acre to be processed
miniterially throu
administative permits.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 29- Efficient
Permit Processing
Continue to utilize CEQA exemptions for
infill development sites to shorten
entitlement review time.
12/31/2025 6th Cycle Continuous Use of Class 32, SB 130 and AB 131 Units 341 https://www.coltonca.gov/992/Housing- Element-Update

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Table D
Program Implementation Status pursuant to GC Section 65583 69 70
71 Program 30- Public Fees,
Standards, and Plans
Online
Add the following to the City's website: ▪
The current schedule of fees, exactions,
and affordability requirements imposed
by the city applicable to a proposed
housing development project. The
schedule must be presented in a way that
clearly identifies the fees and
requirements that apply to each parcel. ▪
All zoning ordinances and design and
development standards for each parcel ▪
The current and five previous annual fee
or financial reports ▪ An archive of impact
fee nexus studies, cost of service studies,
or equivalent, conducted by the city,
county, or special district on or after
January 1, 2018.
12/31/2029 6th Cycle Continuous
Staff reviweing stragies and
other potential methods to
assist affordable projects
with public fees, standards
and plans online
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 31- Participate in
SBCOG Housing Trust
Fund
▪ Evaluate potential housing trust fund
structure and member requirements,
Apply for membership
12/31/2026 6th Cycle In Progress
City is evaluating potential
for participation in the
development of Housing
Trust Fund that SBCTA is
preparing.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 32- Fair Housing
Continue to promote fair housing practices
and provide educational information on fair
housing to the public.
12/31/2029 6th Cycle Continuous
The City continues to refer
fair housing complaints to its
partner, the Inland Fair
Housing and Mediation
Board, and promote fair
housing practices by
providing educational
information on fair housing
practices.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 72 73
74 Program 32- Affirmatively
Furthering Fair Housing
To continue to refer fair housing
complaints to the Inland Fair Housing and
Mediation Board, Inc.
12/31/2029 6th Cycle Continuous
The City continues to refer
fair housing complaints to its
partner, the Inland Fair
Housing and Mediation
Board, and promote fair
housing practices by
providing educational
information on fair housing
practices.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 32- Affirmatively
Furthering Fair Housing To continue to comply with all State and Federal fair housing requirements when
implementing housing programs or
delivering housing‐related services.
12/31/2029 6th Cycle Continuous
The City continues to refer
fair housing complaints to its
partner, the Inland Fair
Housing and Mediation
Board, and promote fair
housing practices by
providing educational
information on fair housing
practices.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 33- Reasonable
Accommodation
To provide information to residents via
public counter’s, the City website. 6/30/2026 6th Cycle Continuous Accessibility/reasonable
accommodation standards
are provided on the City’s
website, and are available at
the Development Services
Department public counter.
ci.colton.ca.us/307/Building-
Safety-Division
Other https://www.coltonca.gov/992/Housing-
Element-Update

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Table D
Program Implementation Status pursuant to GC Section 65583 75 76
77 78
79 Program 33- Reasonable
Accommodation
Continue to process requests for
reasonable accommodation to land use
and zoning decisions and procedures
regulating the siting, funding,
development and use of housing for
people with disabilities
12/31/2029 6th Cycle Continuous
Accessibility/reasonable
accommodation standards
are provided on the City’s
website, and are available at
the Development Services
Department public counter.
ci.colton.ca.us/307/Building-
Safety-Division
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 34- Place-Based
Improvements
Completed Capital Improvement Projects
12/31/2025 6th Cycle Continuous
Various capital
improvements planned,
underway and under
construction.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 35- Homeless
Prevention and Resources
Address Homelessness in Colton in
collaboration San Bernadino County and
greater area.
12/31/2029 6th Cycle Continuous
The City has various
programs in progress in
addressing homelessness
and cotinues to explore
additional best practices in
addressing the homeless
challen
ges.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 35- Homeless
Prevention and Resources
Continue to partner with the County on
Homelessness and Housing in general.
12/31/2029 6th Cycle Continuous
The City has various
programs in progress in
addressing homelessness
and cotinues to explore
additional best practices in
addressing the homeless
challen
ges.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 36- Housing
Mobility and Choice in
Higher Opportunity Areas
To continue to promote fair housing
practices and provide educational
information on fair housing to the public.
12/31/2029 6th Cycle Continuous
The City will maintain
partnerships with fair
housing providers, support
complaint referral
processes, and ensure
continued public access to
fair housing education and
resources.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Table D
Program Implementation Status pursuant to GC Section 65583 80 81
82 83
84 Program 37- Subdivision
of Large Lots To improve the diversity of housing in
Colton and address demand of current
residents for move‐up housing.
12/31/2029 6th Cycle Continuous
The City will encourage
development proposals that
diversify the local housing
stock and provide
opportunities for residents to
transition into larger or
higher-value homes within
the communit
y.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 37- Subdivision
of Large Lots
Create more opportunities for residents of
Colton to own Housing.
12/31/2029 6th Cycle Continuous
The City is experiencing a
increase in mulitiple family
projects ranging in types
including condominium
ownerships
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 38- SB 6
Compliance
Maintain compliance with recent
legislation.
12/31/2029 6th Cycle In Progress
Code Amendment in
progress allowing residential
in commercial zones
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 38- SB 6
Compliance
Allow for housing in more opportunity
areas in the city.
12/31/2029 6th Cycle In Progress
Code Amendment in
progress allowing residential
in commercial zones
Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
Promote sustainable building design,
construction, and operations that facilitate
lower energy costs for residents.
12/31/2029 6th Cycle Continuous
The Building Official
implements Title 24 energy
standards for new
construction.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 85 86
87 Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
continue assisting Colton households
annually through the weatherization,
rental housing inspection, and senior code
enforcement relief programs, for a total of
300 households during the planning cycle.
12/31/2029 6th Cycle In Progress
Staff is always looking for
funding and grant programs
to meet these objectives.

Additional time and efforts to
complete a more thorough
effort will be made in
2026/27.

Households https://www.coltonca.gov/992/Housing-
Element-Update
Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
Encourage owners of existing buildings to
conduct energy and water conservation
retrofits.
12/31/2029 6th Cycle Continuous
Staff is always looking for
funding and grant programs
to meet these objectives.

Additional time and efforts to
complete a more thorough
effort will be made in
2026/27.

Households https://www.coltonca.gov/992/Housing-
Element-Update
Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
Assist in distributing information to the
public regarding free analysis of energy
use, rebates, and other programs offered
by Colton Public Utilities through the
provision of educational information at
City Hall.
12/31/2029 6th Cycle Continuous
Exising program with Colton
Public Utilities continues
when funding is available.

Households https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 88 89
Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
Pursue demonstration projects as a source
for community education and serve as an
example of sustainable design and energy
and water efficiency in government
buildings and facilities.
12/31/2029 6th Cycle Continuous
City adopted 2025 California
Building Standards Code
effective February 2026.

Demonstration projects may
be available with new
housing projects for the
public to tour in
2026/2027/2028.

Other https://www.coltonca.gov/992/Housing-
Element-Update
Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
Continue to pursue programs and educate
residents regarding water conservation
programs offered by the City and other
agencies, including but not limited to
Inland Empire Garden Friendly Program,
San Bernardino Valley Municipal Water
District Weather‐Based Irrigation
Controller Program, and
freesprinklernozzles.com.
12/31/2029 6th Cycle Continuous
City adopted 2025 California
Building Standards Code
effective February 2026.

Educational programs or
strategies in process in
complying with this
objective. Current statistics
on current efforts provided
in supporting documents.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 90 Program 39- Sustainable
Building Practices and
Energy and Water
Conservation
Consider establishing a water rebate
program for Colton customers that
implement water conservation methods,
products, and equipment in an effort to
reduce water consumption and improve
water efficiency.
12/31/2029 6th Cycle Continuous
The City will evaluate the
feasibility of a water
conservation rebate
program that incentivizes
customers to install water-
efficient fixtures,
landscaping, and equipment
to reduce overall water
consumption.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 91 Program 40- Priority for
Water and Sewer
Prioritize affordable projects in Colton by
removing barriers to infrastructure.
12/31/2029 6th Cycle Completed
City wide infrastructure
improvements for
greater access to water
overall or for water
quality improvements
are currently being
planned. We do not
currently have a policy,
program or ordinance
prioritizing this for low
income developments /
communities at this
time, however there are
also no deterrents to
low income
develo
pments.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Program Implementation Status pursuant to GC Section 65583 92 Program 40- Priority for
Water and Sewer
Prioritize funds and water and sewer hook
ups throughout the city.
12/31/2029 6th Cycle Continuous
City wide infrastructure
improvements for
greater access to water
overall or for water
quality improvements
are currently being
planned. We do not
currently have a policy,
program or ordinance
prioritizing this for low
income developments /
communities at this
time, however there are
also no deterrents to
low income
developments.

Other https://www.coltonca.gov/992/Housing-
Element-Update

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Item: 10.

Staff Report

Meeting Date: March 17, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Stacey Dabbs, Finance Director
Item Name: Second Reading of Ordinance No. O-06-26 - Approve Second Reading of and Ordinance of the City Council of the City of Colton, California, Amending Portions of Chapter

3.08 Bidding, Contracting, and Purchases of Supplies, Services and Equipment, Ordinance No.

O-06-26.

Recommended Action:

It is recommended that the City Council approves the second reading of Ordinance O-06-26 amending portions of Colton Municipal Code Chapter 3.08 relating to Bidding, Contracting and Purchases of Supplies, Services and Equipment.

Background:

Issues/Analysis:

Fiscal Impacts:

Alternatives:

Attachments:
1 .

Ordinance O-06-26 - Amendment to Chapter 3.08 Bidding Contracting and Purchases of Supplies Services and Equipment
2 .

ORDINANCE O-06-26 EXHIBIT A
3 Chapter_3.08___BIDDING__CONTRACTING_AND_PURCHASES_OF_SUPPLIES__SER

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. VICES_AND_EQUIPMENT_redline

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23152.06000\24600698.2 - 1 -

ORDINANCE NO. O-06-26

AN ORDINANCE OF THE OF THE CITY COUNCIL OF THE CITY

OF COLTON, CALIFORNIA, AMENDING PORTIONS OF CHAPTER

3.08 RELATING TO BIDDING, CONTRACTING AND PURCHASES OF

SUPPLIES, SERVICES AND EQUIPMENT

WHEREAS, the Chapter 3.08 of the Colton Municipal Code relates to bidding, contracting and purchases of supplies, services and equipment; and,

WHEREAS, Chapter 3.08 establishes a centralized purchasing system intended to ensure efficient procurement, promote competition, maintain fiscal control, and ensure compliance with applicable State and Federal law; and

WHEREAS, the City participates in the Uniform Public Construction Cost Accounting Act (California Public Contract Code Section 22000 et seq.), which provides alternative public works contracting procedures intended to improve efficiency while maintaining transparency and competition; and

WHEREAS, Federal procurement regulations under 2 Code of Federal Regulations Part 200 impose requirements on procurement activities involving Federal funding, including micro-purchase procedures, competition requirements, and documentation standards; and

WHEREAS, the City Council desires to amend Chapter 3.08 to improve clarity, strengthen compliance with State and Federal law, enhance emergency procurement flexibility, and improve operational efficiency while maintaining appropriate fiscal oversight and internal controls; and

WHEREAS, these amendments are administrative in nature and are intended to ensure procurement procedures remain consistent with current legal requirements and best practices in public procurement; and

WHEREAS, the City Council finds that this Ordinance is in the best interests of the City of Colton and its residents.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals. Chapter 3.08 of Title 3 of the Colton Municipal Code, entitled “Bidding, Contracting and Purchases of Supplies, Services and Equipment,” is hereby amended in its entirety to read as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference.

SECTION 2. Purpose and Intent. The purpose and intent of this Ordinance is to:

A. Ensure compliance with applicable provisions of the California Public Contract Code, including the Uniform Public Construction Cost Accounting Act; B. Ensure compliance with applicable Federal procurement requirements, including but not limited to 2 Code of Federal Regulations Part 200;
C. Improve administrative efficiency and operational flexibility in procurement processes; D. Clarify emergency procurement authority to allow timely response to urgent operational and public safety needs;

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E. Strengthen internal controls, transparency, and fiscal accountability; and F. Maintain fair and open competition in public contracting.

SECTION 3. CEQA Determination. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), as it can be seen with certainty that adoption of this Ordinance will not have a significant effect on the environment.

SECTION 4. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance or its application to any person or circumstance is held invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more portions may be declared invalid or unconstitutional.

SECTION 5. Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause it to be published or posted in accordance with California Government Code Section 36933.

SECTION 6. Adoption. This Ordinance shall become effective thirty (30) days from and after its adoption.

SECTION 6. Codification. The City Clerk and City Attorney are authorized to make minor, non- substantive corrections to this Ordinance as necessary for codification purposes, including formatting, numbering, and cross-referencing.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 17th day of March 2026, by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

______________________________
Frank J. Navarro, Mayor
ATTEST:

_______________________________
Isaac T. Suchil, City Clerk

APPROVED AS TO FORM:

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_______________________________
Carlos Campos
Best Best & Krieger LLP
City Attorney

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EXHIBIT A – ORDINANCE O-06-26
Title 3 - REVENUE AND FINANCE
Chapter 3.08 BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES AND EQUIPMENT

Colton, California, Code of Ordinances Created: 2025-05-06 09:53:57 [EST] (Supp. No. 38)

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EXHIBIT A – ORDINANCE O-06-26
Chapter 3.08 BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES

AND EQUIPMENT

3.08.010 Adoption of purchasing system.

The purpose of this chapter is to establish efficient procedures for the purchase of supplies, general services, professional services and equipment, and establish procedures for bidding and contracting of public works projects consistent with state law. These procedures shall be interpreted to not be overly time consuming and cumbersome, while allowing the City to obtain the best services, and acquire quality supplies and equipment in an overall economic manner at the lowest reasonable cost at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to maintain the highest ethical standards in awarding public contracts, to clearly define authority for the purchasing function, to encourage competition for public contracts and to aid public officials in the efficient administration of public contracting, and to assure the quality of purchases. Therefore, a centralized purchasing system is hereby adopted and vested with the authority for the purchase of all City supplies, services and equipment. In addition, this chapter and the purchasing system it establishes is designed to provide appropriate procedures to implement the City's participation in the Uniform Public Construction Cost Accounting Act pursuant to California Public Contract Code, Section 22000 et seq. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.020 Definitions.

Unless otherwise indicated, the Following definitions Shall apply to all provisions of this chapter:
"Act" means the Uniform Public Construction Cost Accounting Act found at California Public Contract Code, Section 22000 et seq.
"Alternative Procedure" means purchasing supplies, services or equipment by negotiated contract, purchase order or any other procedure outlined in the City's purchasing and bidding policies and procedures manual Approved by the City Manager and consistent with this chapter. A type of Alternative Procedure May include, but is not limited to, what will be referred to as a "simplified pricing procedure" wherein the Authorized Contracting Party, or his or her Designee, obtains oral price quotes from one or more potential contractors or suppliers, and accepts the quote which is determined to be in the best interests of the City. Alternative Procedures shall not be used for federally funded procurements unless such procedure fully complies with the documentation, competition, and quotation requirements of 2 C.F.R. §200.320. "Authorized Contracting Party" means the City official or body provided with authority under this chapter to approve a contract or to make a purchase.
"City Manager" means the City Manager or Person Designated by the City Manager to perform all or some of the duties prescribed in this chapter.

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"Colton Formal Bidding Procedure" means a procedure which meets the requirements of State and Local Law, including the Act, this chapter and any policies and procedures Approved by the City Manager consistent with this chapter.
"Commission" means the California Uniform Construction Cost Accounting Commission created by Division 2, Part 3, Chapter 2, Article 2 of the California Public Contracts Code (commencing at Section 22010). "Digital signature" has the same meaning as in Section 16.5 of the California Government Code, as may be amended.
"Electronic record" has the same meaning as in Section 1633.2 of the California Civil Code, as may be amended.
"Electronic signature" has the same meaning as in Section 1633.2 of the California Civil Code, as may be amended.
"Emergency" for purposes of Public Projects Shall have that meaning provided in California Public Contract Code Sections 22035 and 22050. Emergency for all other purchasing or contracting purposes means a situation which makes competitive bidding, either formal or informal, impractical or not in the best interests of the City. "Facility" means any plant, building, structure, ground facility, utility system (subject to the limitation found in California Public Contract Code Section 22002, Subdivision (c)(3)), real property, streets and highways, or other public work Improvement.
"General Services" means all services performed by persons not in a professional occupation, including, but not limited to, contract services for park, electrical and computer repair, building, facility and vehicle maintenance, recreation programs and other similar services which are not typical of Professional Services. "Lowest Responsive and Responsible Bidder" means the lowest bidding party whose bid meets all of the bid specifications set forth in the request for bid proposal and who possesses the skills, judgement, integrity, experience, and financial resources necessary to timely perform and fulfill the contracting bid. Criteria for determining the lowest responsive and responsible bidder may include, but not be limited to, the following:

1. Ability, capacity and skill of the bidder to provide the supplies, materials, equipment, and/or contractual services as required.

2. Ability of the bidder to provide the supplies, materials, equipment or contractual services within time specified.

3. Experience and efficiency of the bidder.

4. Quality or performance of previous purchases from said bidder.

5. Ability of the bidder to provide future maintenance, repair parts and services for the use of the commodity purchased.

6. Performance by bidder under contracts with other public or private entities.

7. Listing of contractor as "debarred" or determination of other public agency that bidder has submitted a fraudulent bid within the prior five years.

8. Possession of required license(s), permit(s) or other governmental approvals, if any, to supply or provide the subject supplies, materials, equipment or services. "Maintenance Work" shall have that meaning provided in Section 22002(d) of the Act, as that section may be amended from time to time. In addition, and to the extent not inconsistent with Section 22002(d), Maintenance Work shall include, but shall not be limited to, the Following:

1. Routine, recurring and usual work for the preservation or protection of any publicly owned or publicly operated Facility for its intended purposes;

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2. Minor repainting;

3. Street and highway maintenance, including utility patching, skin patching, crack filling, filling of potholes, slurry sealing, edge grading, street striping, resurfacing of streets and highways at less than one-inch, sign replacement, sidewalk repair and replacement, curb and gutter repair and replacement, and street and traffic light repair and replacement. Maintenance Work shall not include striping of a new street or highway;

4. Sewer maintenance, including foaming, videotaping, cleaning and manhole restoration;

5. Traffic signal maintenance. Maintenance Work Shall not include installation of new traffic signals;

6. Storm drain related maintenance;

7. Landscape maintenance, including mowing, watering, trimming, pruning, planting, tree and plant replacement, irrigation and sprinkler system servicing, retrofit and repair and landscape rehabilitation;

8. Maintenance of facilities, including roof repairs or replacements, heating and air conditioning repairs and electric repairs;

9. Vehicle and equipment maintenance and repairs;

10. Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants and electrical transmission lines of two hundred thirty thousand volts and higher.
"Professional Services" means all services performed by persons in a professional occupation, including, but not limited to, consulting and performance services for accounting, auditing, computer hardware and software support, engineering, architectural, planning, environmental, redevelopment, financial, economic, personnel, social services, animal control, management, solid waste, cable television, communication and other similar professional functions which may be necessary for the operation of the City. "Public Project" shall have that meaning provided in Section 22002(c) of the Act, as that section may be amended from time to time. A Public Project shall not include Maintenance Work. In addition, and to the extent not inconsistent with Section 22002(c), Public Project shall include, but shall not be limited to, the following:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any publicly owned, leased or operated Facility;

2. Painting or repainting of any publicly owned, leased or operated Facility; and

3. In the case of a publicly owned utility system, Public Project shall include only the construction, erection, Improvement, or repair of dams, reservoirs, powerplants and electrical transmission lines of two hundred thirty thousand volts and higher.
"Public Project Formal Bidding Procedure" means a procedure which meets the requirements of State and Local law, including Section 22037 of the Act, this chapter and any policies and procedures approved by the City Manager consistent with this chapter.
"Public Project Informal Bidding Procedure" means a procedure which meets the requirements of State and Local law, including Section 22034 of the Act, this chapter and any policies and procedures approved by the City Manager consistent with this chapter.
"Purchasing Officer" means the City Manager or his or her Designee(s) as provided in Section 3.08.020.

Initially, the City Manager designates the Finance Director to act as the Purchasing Officer. Pursuant to Section

3.08.020, the City Manager may change his or her designation at any time. "UETA" means the Uniform Electronic Transactions Act, commencing at Section 1633.1 of the California Civil Code.

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(Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-06-15, § 1, 4-21-2015; Ord. No. O-10-15, § 1, 10-20-2015; Ord. No. O-10-21, § 2, 9-21-2021)

3.08.030 Purchasing Officer.

There is created the position of Purchasing Officer, who shall be appointed by City Manager. The Purchasing Officer shall be the City Manager or his or her designee(s). The Purchasing Officer shall be the head, and have the general supervision of all purchasing functions of the City. The duties of the Purchasing Officer may be combined with those of any other office or position. Subject to the supervision of the City Manager, the Purchasing Officer shall have the authority to:

A. Purchase or contract for supplies, services and equipment required by the City; B. Negotiate and recommend to the City Council execution of contracts for the purchase of supplies, services and equipment;
C. Prepare and implement policies and procedures governing the bidding, contracting, purchasing, storing, distribution and disposal of supplies, services and equipment for the City; D. Prescribe and maintain such forms as may be reasonably necessary to the implementation of this chapter and any other policies and procedures approved by the City Manager consistent with this chapter;
E. Review the working details, drawings, plans and specifications for any projects or purchases requiring such review in this chapter;
F. Inspect or supervise the inspection of purchased supplies, services and equipment to ensure conformity with any specifications established or required by the City; G. Transfer among departments any supplies, services and equipment not needed by one such department, but which are necessary for the operation of one or more other departments; H. Sell any supplies and equipment not needed for public use or that may become unsuitable for their intended use;
I. Develop and maintain any bidder's list, contractor's list or vendor's catalog file necessary to the operation of this chapter and any other policies and procedures Approved by the City Manager consistent with this chapter.
(Ord. 0-12-03 § 1 (part), 2003)

3.08.040 General purchasing policies and procedures.

A. The City shall secure supplies, services and equipment at the lowest total cost commensurate with the quality and scope needed, and subject to any limitations imposed by State law. Notwithstanding the foregoing, the City shall secure Professional Services based upon demonstrated competence, professional qualifications and suitability for the project in general. The City may consider cost of Professional Services if the Authorized Contracting Party determines it to be a relevant factor under the circumstances.

B. The Purchasing Officer shall develop, for approval by the City Manager, such policies and procedures as are necessary to implement the provisions of this chapter. The policies and procedures shall be written and implemented in such a way to encourage open and competitive bidding, where appropriate, provide equal opportunity based on merit, make each selection process free of invidious discrimination, provide for

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efficient and timely acquisition of needed supplies, services and equipment, and provide effective fiscal controls.

C. In purchasing, supplies, services and equipment, the City shall make use of competitive bidding, both formal and informal, whenever required by Law, this chapter or any policies and procedures approved by the City Manager consistent with this chapter.

D. Formal and informal competitive bidding is not required, for instance, when an Emergency is declared pursuant to this chapter.

E. Except in cases of Emergency or unless specifically authorized by Resolution or minute order of the City Council, the Purchasing Officer shall not issue a purchase order for supplies, services or equipment involving any project or purchase unless there exists an unencumbered appropriation in the fund account against which such purchase is to be charged.

F. The City shall comply with all Federal and State bidder's security and bonding requirements and all prevailing wage laws applicable to each contract or purchase.

G. The Purchasing Officer, with approval of the City Manager, may provide written authorization to any Department Director to conduct a bidding process outside of the centralized purchasing system; provided, however, that such bidding process and the resulting contract or purchase shall otherwise comply with the requirements of this chapter. The Purchasing Officer, with approval of the City Manager, may rescind such authorization in writing at any time and for any or no reason. (Ord. 0-12-03 § 1 (part), 2003)

3.08.045 Ethical standards.

The purpose of this section is to set forth the ethical standards of professional behavior expected of all officials and employees conducting purchasing activities on behalf of the City. It is of the highest importance that the taxpayers, residents, and business of the City of Colton have complete confidence in the integrity of their public servants. This need is especially critical in the role of procurement of goods, services, and public projects for the City's operational requirements. All City employees are required to exemplify high standards of integrity in their individual conduct and are responsible to ensure that they transact procurement activity consistent with City policies and procedures and applicable Federal, State, and local laws and regulations.

A. Responsibility to follow ethical standards in purchasing.

1. Employees. Each employee engaged in purchasing activities on behalf of the city is responsible for following standards prescribed herein. Violation of these standards may result in disciplinary action, termination of employment or criminal prosecution against the employee.

2. Department Heads. Department Heads must ensure all employees within their respective department who conduct purchasing activities are aware of and thoroughly understand the ethical standards of conduct in purchasing and the prohibited practices prescribed in this chapter.

3. City Manager. The City Manager must ensure all department heads who conduct purchasing activities are aware of and thoroughly understand the ethical standards of conduct in purchasing and the prohibited practices prescribed in this chapter.

B. Prohibited Practices. Purchasing officers and their designees are specifically prohibited from:

1. Having a financial or personal beneficial interest (directly or indirectly) in any contract or purchase order for supplies, equipment, services, or projects furnished to the city. No officer or employee shall participate in the procurement or selection process when such officer or

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employee has a relationship with a person or business entity seeking a contract under this chapter which would subject such officer or employee to the prohibition of California Government Code section 87100 et seq., or Government Code section 1090.

2. Accepting or receiving (directly or indirectly) from any person, firm, or corporation to whom any contract or purchase order may be awarded (by rebate, gift or otherwise) any money or anything of material value, or any promise, obligation or contract for future reward or compensation.

Inexpensive advertising items bearing the name of the firm—such as pens, pencils, paper weights, calendars, or other promotional material—are not considered articles of value or gifts in relation to this policy.

3. Using information available to officials and employees, solely because of their city position, for personal profit, gain or advantage.

4. Furnishing services or information not available to all prospective bidders or to the public, or causing such services or information to be furnished, to any person or entity bidding on, [or] reasonably expected to bid on a contract with the city.

5. Providing confidential information to persons to whom issuance of such information has not been authorized.

6. Using a position or status in the city to solicit (directly or indirectly) business of any kind; or to purchase products at special discounts or upon special concessions for personal private use from any person or firm who sells or solicits sales to the city.

7. Serving the interests of any organization (either as an officer, employee, member of the board of directors, or in any capacity for consideration) which transacts or attempts to transact business with the city for profit when such employee holds a city position of review or control—even though remote—over such business transactions.
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.050 Bidding requirements—Public Projects.

A. Small Projects. Public projects that do not exceed the limit set forth in subd. (a) of section 22032 of the Public Contract Code, currently seventy-five thousand dollars ($75,000) as of 2025, may be performed by the employees of a public agency by force account, by negotiated contract, purchase order, or Alternative Procedure.

B. Medium Projects. Public projects that do not exceed the limit set forth in subd. (b) of section 22032 of the Public Contract Code, currently up to two hundred twenty thousand dollars ($220,000) as of 2025, may be let to contract by Public Project Informal Bidding Procedure.

C. Large Projects. Public projects that exceed the limit set forth in subd. (c) of section 22032 of the Public Contract Code, currently more than two hundred twenty thousand dollars ($220,000) as of 2025, may be let to contract by Public Project Formal Bidding Procedure.

E. City Engineer Review, The City Engineer or his designee shall review the working details, drawings, plans and specifications prepared for every Maintenance Work Project and other General Services Project which may affect the design or operation of public Improvements and which may bring into question the City's liability for dangerous condition of public property.

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F. City Council Approval. The City Council shall review and approve the working details, drawings, plans and specifications prepared for every public project of more than fifty thousand dollars ($50,000).

G. Award. Contracts for public projects of twenty-five thousand dollars ($25,000) or less, if awarded, may be awarded in the best interests of the City. Contracts for public projects of more than twenty-five thousand dollars ($25,000), if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party may accept the one it chooses. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

H. Dollar Limits and Change Orders or Amendments. The dollar limits indicated herein shall apply to the original contract and to any amendments or change orders. To this end, therefore, unless an exception provided in Section 3.08.130 applies, any contract amendment or change order which would increase the contract amount above any threshold stated herein shall comply with the requirements applicable to the increased contract amount.

I. Change Orders and Contingency amount for change orders for Public Projects. a. Any contingency amount needed to adequately appropriate funds for any public project must be included in the total project cost at the time a request for approval is submitted to the City Manager or City Council as provided by this chapter.
b. When determining the authorization limit for a public project contract, the contingency amount shall be included.
c. The City Manager may approve change orders that do not exceed ten percent (10%) of the original contract price. All change orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order.

J. No Bid Splitting. The City shall not split a project, work, service or purchase into smaller projects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code. (Ord. 0-16-05 § 1, 2005; Ord. 0-12-03 § 1 (part), 2003) (Ord. No. O-10-21, § 2, 9-21-2021)

3.08.060 Bidding requirements—Maintenance and General Services.

A. Ten Thousand Dollars or Less. Maintenance Work and other General Services Projects of ten thousand dollars or less may be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the project, by any Alternative Procedure.

B. Ten Thousand One Dollars to Fifty Thousand Dollars. Maintenance Work and other General Services Projects of more than ten thousand dollars, but less than or equal to fifty thousand dollars ($50,000) shall, except as otherwise provided in this chapter, be awarded by the City Manager pursuant to the Non-Public Project Informal Bidding Procedure.

C. Fifty Thousand One Dollars to One Hundred Thousand Dollars. Maintenance Work and other General Services Projects of more than fifty thousand dollars ($50,000), but less than or equal to one hundred thousand dollars ($100,000) shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Informal Bidding Procedure.

D. More than One Hundred Thousand Dollars. Maintenance Work and other General Services Projects of more than one hundred thousand dollars ($100,000) shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Formal Bidding Procedure.

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E. City Engineer Review. The City Engineer or his designee shall review the working details, drawings, plans and specifications prepared for every maintenance Public Project and other General Services Project which may affect the design or operation of public Improvements and which may bring into question the City's liability for dangerous condition of public property.

F. Purchasing Officer Approval. The Purchasing Officer, or his or her designee, shall review and approve the working details, drawings, plans and specifications prepared for every Maintenance Work and other General Services Project.

G. City Council Approval. The City Council shall review and approve the working details, drawings, plans and specifications prepared for every Maintenance Work and other General Services Project of more than fifty thousand dollars ($50,000).

H. Award. Contracts for Maintenance Work and other General Services Projects of twenty-five thousand dollars ($25,000) or less, if awarded, may be awarded in the best interests of the City. Contracts for Maintenance Work and other General Services Projects of more than twenty-five thousand dollars ($25,000), if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party may accept the one it chooses. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

I. Subsequent Contract Awards, Amendments, Extensions or Renewals. Notwithstanding anything herein to the contrary, the City Manager shall not award a subsequent contract to the same individual or entity for the same or similar services on the same project, or amend, extend or renew such a contract, without City Council Approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than fifty thousand dollars ($50,000) to the individual or entity in any given fiscal year. For purposes of this section, the phrase "same project" shall include an on-call or as- needed contract.

J. Change Orders and Contingency Amounts for Non-Public Projects. Except for contracts for public projects, all change orders for non-public projects are subject to the written approval of the appropriate department head prior to commencement of the work described in the change order. The City Manager may approve individual change orders that do not exceed ten percent (10%) of the original contract price. All change orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order.

K. Five Year Term Limitation. No Maintenance Work or other General Services contract shall extend for a period of more than five years, including any authorized extensions.

L. No Bid Splitting. The City shall not split a project, work, service or purchase into smaller projects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code.

M. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive than the requirements of this section, the City shall comply with such requirements. (Ord. 0-16-05 § 2, 2005; Ord. 0-12-03 § 1 (part), 2003) (Ord. No. O-10-21, § 2, 9-21-2021)

3.08.070 Bidding requirements—Professional Services.

A. Ten Thousand Dollars or Less. Professional Services contracts of ten thousand dollars ($10,000) or less may be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the project, by any Alternative Procedure.

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B. Professional Services contracts of more than ten thousand dollars but less than or equal to fifty thousand dollars may be awarded by the City Manager pursuant to the Non Public Project Informal Bidding Procedure.

C. Professional Services contracts of more than fifty thousand dollars but less than or equal to one hundred thousand dollars shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Informal Bidding Procedure.

D. Professional Services contracts of more than one hundred thousand dollars shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Formal Bidding Procedure.

E. Purchasing Officer Approval. The Purchasing Officer, or his or her Designee, shall review and approve the scope of services prepared for every Professional Services contract.

F. City Council Approval. The City Council shall review and approve the scope of services prepared for every Professional Services contract of more than fifty thousand dollars.

G. Award. Contracts for Professional Services Shall be awarded to the contractor who will best serve the interests of the City, taking into account the demonstrated competence, professional qualifications and suitability for the project in general. The City may consider cost of Professional Services if the Authorized Contracting Party determines it to be a relevant factor under the circumstances. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

H. Subsequent Contract Awards, Amendments, Extensions or Renewals. Notwithstanding anything herein to the contrary, the City Manager shall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council Approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than fifty thousand dollars ($50,000) to the individual or entity in any given fiscal Year.

I. No Bid Splitting. The City shall not split a project, work, service or purchase into smaller projects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code.

J. The City Manager may approve change orders that do not exceed ten percent (10%) of the original contract price. All change orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order.

K. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive than the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.080 Bidding requirements—Materials, supplies and equipment.

A. Ten Thousand Dollars or Less. Purchases of materials, supplies and equipment of ten thousand dollars ($10,000) or less may be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the purchase, by any Alternative Procedure.

B. Ten Thousand One Dollars to Fifty Thousand Dollars. Purchases of materials, supplies and equipment of more than ten thousand dollars ($10,000), but less than or equal to fifty thousand dollars ($50,000) shall, except as otherwise provided in this chapter, be awarded by the City Manager pursuant to the Non-Public Project Informal Bidding Procedure.

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C. Fifty Thousand One Dollars to One Hundred Thousand Dollars. Purchases of materials, supplies and equipment of more than fifty thousand dollars ($50,000), but less than or equal to one hundred thousand dollars ($100,000) shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Informal Bidding Procedure.

D. More than One Hundred Thousand Dollars. Purchases of materials, supplies and equipment of more than one hundred thousand dollars ($100,000) shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Formal Bidding Procedure.

E. Department Director Approval. The Director of the using department shall review and approve the specifications prepared for every purchase of materials, supplies and equipment.

F. Purchasing Officer Approval. The Purchasing Officer, or his or her Designee, shall review and approve all contracts for the purchase of materials, supplies and equipment.

G. City Council Approval. The City Council shall review and approve the specifications prepared for every purchase of materials, supplies and equipment of more than fifty thousand dollars ($50,000).

H. Award. Contracts for the purchase of materials, supplies and equipment of twenty-five thousand dollars ($25,000) or less, if awarded, may be awarded in the best interests of the City. Contracts for the purchase of materials, supplies and equipment of more than twenty-five thousand dollars ($25,000), if awarded, shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party may accept the one it chooses. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

I. Local Bidder Preference. In order to promote the economic health of the City and to encourage Local participation in the procurement of materials, supplies and equipment, the City may take into consideration the sales tax to be returned to the City as a result of an award in determining the lowest responsive and responsible bidder. This section shall not be effective unless and until the Purchasing Officer adopts a written policy to implement its provisions. This provision shall not apply to any procurement utilizing federal funds.

3.08.090 Public Projects—Formal Bidding Procedure.

A. Uses of Formal Bidding Procedure. This Formal Bidding Procedure shall be used whenever formal bidding is required for a Public Project.

B. Required Process. The formal competitive bidding procedure shall comply with all aspects of State and Local law governing formal competitive bidding, including, but not limited to, the California Public Contract Code, California Government Code, California Labor Code, Resolutions of the City Council as may be adopted from time to time, and policies and procedures as the City Manager may approve from time to time.

C. Notice Inviting Formal Bids. Notice inviting formal bids shall be provided. The notice inviting formal bids shall comply with Section 22037 of the Act, as such section may be amended from time to time. Notices shall state

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the time and place for the receiving and opening of sealed bids and distinctly describe the project. At a minimum, the notice inviting formal bids Shall:

1. Describe the project;

2. State how to obtain more detailed information about the project;

3. State the date, time and place for the submission of sealed bids; and

4. Include any other information required by State or Local law, as determined by the City Attorney.

D. Published Notice. The notice shall be published at least fourteen (14) calendar days before the date of opening the bids in a newspaper of general circulation printed and published in the City, or, if there is no such newspaper, in a newspaper of general circulation which is circulated in the City.

E. Distribution of Notice Inviting Formal Bids. The notice inviting formal bids shall also be sent to those construction trade journals specified in Section 22036 of the Act at least thirty (30) calendar days before the date of bid opening.

F. Additional Notice. The City shall also provide any additional notice as it deems proper.

G. Contents of Remaining Bid and Contract Documents. The contents and form of the remaining bid and contract documents shall be approved by the Director of the using department, as well as the City Attorney.

H. City's Authority. The City may reject any or all bids received, and may waive any minor irregularities in each bid received.

I. No Bids Received. If no bids are received, the Authorized Contracting Party may award the contract by any Alternative Procedure. For federally funded procurements, if no bids are received, the City shall either re- solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

J. Award of Contract. The contract shall be awarded in accordance with Section 3.08.050.F. If two or more bids are the same and the lowest, the City may accept the one it chooses.

K. Rejection of Bids. The City may, in its sole and absolute discretion, reject any bids presented. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates for the project, the City shall have the option of any of the Following:

1. Abandon the project; or

2. Readvertise for bids in the manner described in this chapter; or

3. By passage of a Resolution by a four-fifths (4/5) vote of the City Council, declare that the project can be performed more economically by the employees of the City and have the project done by force account.

L. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive than the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)

3.08.100 Public Projects—Informal Bidding Procedure.

A. Uses of Public Project Informal Bidding Procedure. This Informal Bidding Procedure shall be used when a Public Project is involved and informal bidding is permitted by this chapter.

B. Contractor List. The Purchasing Officer or designee shall maintain a list of qualified contractors, identified according to categories of work, as described in Section 22034(a) of the Act. The list shall be developed and

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maintained in accordance with criteria established by the Commission. In developing the list, the Purchasing Officer or designee shall either mail, fax, or email a written notice to all construction trade journals designated for the City under Section 22036. The notice must invite all licensed contractors to submit the name of their firms to the City for inclusion on the City’s list of qualified bidders for the following twelve (12) months.

C. Distribution of Notice Inviting Informal Bids. The Purchasing Officer shall provide a notice inviting informal bids. The notice inviting informal bids shall be mailed to either or both of the following:

1. All contractors on the qualified contractors list maintained pursuant to subsection B. of this section; and/or

2. All construction trade journals specified in Section 22036 of the Act. The notice inviting informal bids must be mailed not less than ten (10) calendar days before the bids are due.

D. Contents of Notice Inviting Informal Bids. At a minimum, the notice inviting informal bids Shall:

1. Describe the project in general terms;

2. State how to obtain more detailed information about the project;

3. State the date, time and place for the submission of sealed bids; and

4. Include any other information required by State or Local law, as determined by the City Attorney.

E. Proprietary Projects or Products. If the Director of the using department certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obtained only from a limited number of contractors, and that no equivalent products or services are available, the notice inviting informal bids may be sent exclusively to such contractor or contractors. For federally funded procurements, a proprietary or sole source determination must meet one of the allowable noncompetitive procurement justifications set forth in 2 C.F.R. §200.320(c) and be fully documented in the contract file.

F. Contents of Remaining Bid and Contract Documents. The contents and form of the remaining bid and contract documents shall be approved by the Director of the using department, as well as the City Attorney.

G. City's Authority. The City may reject any or all bids received, and may waive any minor irregularities in each bid received.

H. No Bids Received. If no bids are received, the Authorized Contracting Party may award the contract by any Alternative Procedure. For federally funded procurements, if no bids are received, the City shall either re- solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

J. Award of Contract. The contract shall be awarded in accordance with Section 3.08.050(f). If two or more bids are the same and the lowest, the City may accept the one it chooses.

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3.08.110 Non-Public Projects—Formal Bidding Procedure.

A. Uses of the Non-Public Project Formal Bidding Procedure. A Formal Bidding Procedure shall be used whenever formal bidding is required by this chapter and the project does not involve a Public Project.

B. Distribution of Notice Inviting Formal Bids or Request for Proposals. A notice inviting formal bids or a request for proposals, as appropriate, shall be published at least fourteen (14) calendar days before the date of opening the bids or proposals in a newspaper of general circulation printed and published in the City, or, if there is no such newspaper, in a newspaper of general circulation which is circulated in the City. The notice inviting formal bids or request for proposals may also be provided directly to vendors or contractors. The City shall endeavor to receive formal bids or proposals from at least three (3) vendors or contractors. A notice inviting bids shall be used whenever the project or purchase must be awarded to the lowest responsible and responsive bidder. A request for proposals may be used whenever the project or purchase is not required to be awarded to the lowest responsible and responsive bidder. If the Purchasing Officer and the Director of the using department certify that, to the best of their knowledge, there is no local source or local provider available for the project, the notice inviting bids or the request for proposals, as appropriate, may be distributed to a list of qualified vendors maintained by the Purchasing Officer and/or published in a trade journal appropriate to the project, in lieu of publication in a newspaper of general circulation.

C. Contents of Notice Inviting Formal Bids or Request for Proposals. At a minimum, the notice inviting formal bids or request for proposals shall:

1. Describe the project or purchase in general terms;

2. State how to obtain more detailed information about the project or purchase;

3. State the date, time and place for the submission of bids or proposals; and

4. Include any other information required by State or Local law, as determined by the City Attorney. Bids for purchases of more than fifty thousand dollars ($50,000) shall be sealed bids.

D. Proprietary Projects or Sole Source Products. If the Director of the using department certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obtained only from a limited number of vendors or contractors, and that no equivalent products or services are available, the notice inviting formal bids or request for proposals may be sent exclusively to such vendor(s) or contractor(s). For federally funded procurements, a proprietary or sole source determination must meet one of the allowable noncompetitive procurement justifications set forth in 2 C.F.R. §200.320(c) and be fully documented in the contract file.

E. Contents of Remaining Bid and Contract Documents. The contents and form of the remaining bid and contract documents shall be approved by the Director of the using department, as well as the City Attorney.

F. City's Authority. The City may reject any or all bids or proposals received, and may waive any minor irregularities in each bid or proposal received.

G. No Bids Received. If no bids are received, the Authorized Contracting Party may award the contract by any Alternative Procedure. For federally funded procurements, if no bids are received, the City shall either re- solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

H. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive than the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

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3.08.120 Non-Public Projects—Informal Bidding Procedure.

A. Uses of Non-Public Project Informal Bidding Procedure. This Informal Bidding Procedure shall be used whenever informal bidding is allowed for a purchase which does not involve a Public Project.

B. Distribution of Notice Inviting Informal Bids or Request for Proposals. A notice inviting informal bids or request for proposals, as appropriate, shall be provided. The notice inviting informal bids or requests for proposals shall be provided to at least three (3) vendors or contractors, and the City shall endeavor to receive informal bids or proposals from at least three (3) vendors or contractors. A notice inviting bids shall be used whenever the project or purchase must be awarded to the lowest responsible and responsive bidder. A request for proposals may be used whenever the project or purchase is not required to be awarded to the lowest responsible and responsive bidder.

C. Contents of Notice Inviting Informal Bids or Request for Proposals. At a minimum, the notice inviting informal bids or request for proposals Shall:

1. Describe the project or purchase in general terms;

2. State how to obtain more detailed information about the project or purchase;

3. State the date, time and place for the submission of bids or proposals; and

4. Include any other information required by State or Local law, as determined by the City Attorney. Bids for purchases of more than fifty thousand dollars ($50,000) shall be sealed bids.

D. Proprietary Projects or Products. If the Director of the using department certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obtained only from a limited number of vendors or contractors, and that no equivalent products or services are available, the notice inviting informal bids or request for proposals may be sent exclusively to such vendor(s) or contractor(s). For federally funded procurements, a proprietary or sole source determination must meet one of the allowable noncompetitive procurement justifications set forth in 2 C.F.R. §200.320(c) and be fully documented in the contract file.

F. City's Authority. The City may reject any or all bids or proposals received, and may waive any minor irregularities in each bid or proposal received.

G. No Bids or Proposals Received. If no bids or proposals are received, the Authorized Contracting Party may award the contract by any alternative purchasing procedure. For federally funded procurements, if no bids are received, the City shall either re-solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

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3.08.130 Exceptions to competitive bidding—Public Projects.

In addition to the situations described in Section 3.08.050, competitive bidding, either formal or informal, is not required for Public Projects in the situations provided for in this section. Under such conditions, any Alternative Procedure may be used. Prior to a contract award under this section, the City Manager shall cause City staff to prepare and maintain a contract file with sufficient information to satisfy an external audit with respect to the exception invoked, which shall be retained for no less than five (5) years after the contract is entered into or the last payment thereunder is made, whichever occurs later.

Emergency expenditures of more than the limit set forth in subd. (c) of section 22032 of the Public Contract Code, currently two hundred twenty thousand dollars ($220,000) as of 2025, Shall first be Approved by the City Council. Work Shall be performed without the benefit of competitive bidding, either formal or informal, only so long as necessary under those sections.

For Projects of more than the limit set forth in subd. (a) of section 22032 of the Public Contract Code, currently seventy five thousand dollars ($75,000) as of 2025, a report on the Emergency and work performed shall be provided at the next regular meeting of the City Council, and then at every meeting thereafter required by Section 22050. At such meetings, the City Council shall determine, by a four-fifths (4/5) vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with Section 22035 of the Act and California Public Contract Code Section 22050. The City Council shall terminate the Emergency action at the earliest possible date that conditions warrant, so that the remainder of the Emergency action may be completed pursuant to a Formal Bidding Procedure.

The City Manager shall terminate the Emergency action at the earliest possible date that conditions warrant, so that the remainder of the Emergency action may be completed pursuant to an Informal Bidding Procedure.

B. No Competitive Market. When the City Council determines, in accordance with applicable Law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.

C. No Bids Received. When no bids are received pursuant to either the Public Project Informal Bidding Procedure or the Public Project Formal Bidding Procedure.

D. Otherwise Authorized. When otherwise authorized by this chapter or applicable Law.

E. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive than the requirements of this section, the City shall comply with such requirements.
(Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

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3.08.140 Exceptions to competitive bidding—Non-Public Projects.

In addition to the situations described in sections 3.08.060 through 3.08.080, competitive bidding, either formal or informal, is not required for Non-Public Projects in the situations provided for in this section. Under such conditions, any alternative procedure, including no bidding, may be used with the City Manager's approval. Prior to a contract award under this section, the City Manager shall cause City staff to prepare and maintain a contract file with sufficient information to satisfy an external audit with respect to the exception invoked, which shall be retained for no less than five (5) years after the contract is entered into or the last payment thereunder is made, whichever occurs later.

A. Emergencies. In situations determined by the Authorized Contracting Party to constitute an Emergency, as defined in section 3.08.020.

B. No Competitive Market. When the City Council determines, in accordance with applicable law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.

C. Competitive Bidding Already Completed. When the Authorized Contracting Party determines that a competitive bid procedure has been conducted by another public agency (e.g., through CMAS or GSA) and the price to the City is equal to or better than the price to that public agency.

D. State Purchase. When the purchase is made on behalf of the City by the State Department of General Services.

E. Purpose of Bidding is Otherwise Accomplished. When the City Manager determines that it is in the best interest of the City and its administrative operations to dispense with public bidding for Non-Public Projects under this chapter. Prior City Council concurrence with the City Manager's determination shall be required for Non-Public Project purchases over one hundred thousand dollars ($100,000).

F. No Bids Received. When no bids are received Non-Public Project formal or informal bidding procedures.

G. Electric Utility. Purchases authorized by Section 2.18.010 of this Code.

H. Expenses. The reimbursement or payment of travel expenses and other employee expenses.

I. Insurance. The payment of any insurance premiums or claims, including employee medical payments.

J. Real Property. The purchase or lease of real property with City Council approval.

K. Banking and Investment Services. Banking, investment, and merchant or card processing services.

L. Purchases involving special facilities or market conditions.

M. Intergovernmental and Joint Power Authority Purchases. The proposed purchase is from or with another political subdivision, a joint power authority, state agency, or the United States government.

N. Purchases made through cooperative purchasing programs.

O. Debt service payments and related compliance and reporting services.

P. Contracts for Special Services pursuant to Government Code Section 53060.

Q. Otherwise Authorized. When otherwise authorized by this chapter or applicable law.

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(Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-06-15, § 2, 4-21-2015; Ord. No. O-10-15, § 2, 10-20-2015; Ord. No. O-10-21, § 2, 9-21-2021)

3.08.150 Surplus supplies and equipment.

All using Departments shall submit to the Purchasing Officer, at such times and in such form as he/she shall prescribe, reports showing all supplies, materials and equipment which are no longer used or which have become obsolete or worn out.

A. The Purchasing Officer shall have authority to sell as surplus all supplies, materials and equipment which cannot be used by any agency or which have become unsuitable for City use, or to exchange the same for, or trade in the same on, new supplies, materials and equipment. The sale of surplus supplies and equipment shall be made pursuant to rules prescribed by the City Manager, and only after authorization from the City Council as to any items of an estimated value of ten thousand dollars ($10,000) or more.

B. Surplus supplies and equipment may be sold to the public if so prescribed by the City Manager and/or the City Council. City officials and Employees, and their immediate families, however, shall not be eligible to purchase such surplus items.

C. Surplus property sales shall be conducted through public auction, online auction platform, sealed bid, or other publicly advertised competitive method.
(Ord. 0-12-03 § 1 (part), 2003)

3.08.160 City Manager authorization to execute contracts.

Pursuant to the California Government Code, the Mayor must execute all contracts on behalf of the City, unless another City Officer or Employee is authorized to do so. The City Manager and his or her Designees, as explicitly set forth in this chapter and the administrative policies implementing this chapter, are hereby authorized to execute contracts on behalf of the City.
(Ord. 0-12-03 § 1 (part), 2003)

3.08.170 Transaction or communication.

In any transaction or communication with the City for which the parties have agreed to conduct the transaction or communication by electronic means, the following provisions apply:

A. When a record is required to be in writing, an electronic record satisfies that requirement, if it is in accordance with the UETA.

B. When a signature is required the parties may agree that either:

1. An electronic signature satisfies that requirement, if it is in accordance with the UETA; or

2. A digital signature satisfies that requirement, if it is in accordance with Section 16.5 of the California Government Code.

3. This section is intended to enable the city to use electronic records, electronic signatures, and digital signatures to the fullest extent allowed by law, and does not limit the city's ability to use electronic records, electronic signatures, or digital signatures in any way. All use of electronic records, electronic signatures, and digital signatures by the city shall be in accordance with city

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administrative policies and procedures, as may be designated and amended from time to time by the city administrator or his or her designee.

4. Any use of electronic records, electronic signatures, and digital signatures by the city that is not in accordance with this section and city administrative policies and procedures, or any unauthorized signing of any contract, record, or other document, shall render such contract, record, or other document invalid as not fully and properly executed by the city.

5. Authority to sign or execute contracts, records, or other documents via electronic signatures or digital signatures may be delegated by the City Manager or other City Department Heads to designated city staff members. The act of delegation of electronic signature authority by the City Manager or other City Department Head must be memorialized in writing, including, but not limited to, memorandum, city form, e-mail, or delegation process recorded within electronic signature software.
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.180 Federal Procurement Requirements Supersede.

A. When any purchase, contract, public project, maintenance work, professional service, or acquisition of materials, supplies, or equipment is funded in whole or in part with federal grant funds, cooperative agreement funds, pass-through funds, disaster assistance funds, or any other form of federal financial assistance, the procurement of such goods or services shall be conducted in strict compliance with the procurement standards set forth in 2 C.F.R. Part 200, Subpart D, and any agency-specific federal regulations or grant conditions.

B. In the event any conflict between the provisions of this Chapter and federal procurement requirements, the federal requirements shall control and supersede this Chapter.

C. For federally funded procurements, the City shall:

1. Perform and document a cost or price analysis for every procurement action in excess of the federal micro-purchase threshold;

2. Maintain written documentation of all quotes, bids, proposals, evaluations, and selection rationale;

3. Prepare an independent cost estimate prior to solicitation;

4. Prohibit the use of geographic preferences, local vendor preferences, or evaluation criteria based on local economic benefit;

5. Restrict noncompetitive procurements (sole source) to circumstances expressly permitted under 2 C.F.R. §200.320(c);

6. Verify and document that any cooperative purchasing, piggyback, CMAS, or other third-party procurement utilized by the City was conducted in compliance with federal procurement standards.

D. The Purchasing Officer shall develop administrative procedures and forms necessary to implement compliance with federal procurement requirements for applicable purchases.

E. Nothing in this section shall be interpreted to restrict the City’s authority under this Chapter for non- federally-funded procurements.

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Title 3 - REVENUE AND FINANCE
Chapter 3.08 BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES AND EQUIPMENT

Colton, California, Code of Ordinances Created: 2025-05-06 09:53:57 [EST] (Supp. No. 38)

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Chapter 3.08 BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES

AND EQUIPMENT

3.08.010 Adoption of purchasing system.

3.08.020 Definitions.

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"Commission" means the California Uniform Construction Cost Accounting Commission created by Division 2, Part 3, Chapter 2, Article 2 of the California Public Contracts Code (commencing at Section 22010). "Digital signature" has the same meaning as in Section 16.5 of the California Government Code, as may be amended.
"Electronic record" has the same meaning as in Section 1633.2 of the California Civil Code, as may be amended.
"Electronic signature" has the same meaning as in Section 1633.2 of the California Civil Code, as may be amended.
"Emergency" for purposes of Public Projects Shall have that meaning provided in California Public Contract Code Sections 22035 and 22050. Emergency for all other purchasing or contracting purposes means a situation which makes competitive bidding, either formal or informal, impractical or not in the best interests of the City. "Facility" means any plant, bBuilding, sStructure, ground fFacility, uUtility system (subject to the limitation found in California Public Contract Code Section 22002, Subdivision (c)(3)), rReal pProperty, sStreets and hHighways, or other public work Improvement.
"General Services" means all services performed by pPersons not in a professional occupation, including, but not limited to, contract services for pPark, electrical and computer repair, bBuilding, fFacility and vVehicle maintenance, recreation programs and other similar services which are not typical of Professional Services. "Lowest Responsive and Responsible Bidder" means the lowest bidding party whose bid meets all of the bid specifications set forth in the request for bid proposal and who possesses the skills, judgement, integrity, experience, and financial resources necessary to timely perform and fulfill the contracting bid. Criteria for determining the lowest responsive and responsible bidder mMay include, but not be limited to, the following:

1. Ability, capacity and skill of the bidder to provide the supplies, materials, equipment, and/or contractual services as required.

2. Ability of the bidder to provide the supplies, materials, equipment or contractual services within time specified.

3. Experience and efficiency of the bidder.

4. Quality or performance of previous purchases from said bidder.

5. Ability of the bidder to provide future maintenance, repair parts and services for the use of the commodity purchased.

6. Performance by bidder under contracts with other public or private entities.

7. Listing of contractor as "debarred" or determination of other public agency that bidder has submitted a fraudulent bid within the prior five years.

8. Possession of required license(s), permit(s) or other governmental approvals, if any, to supply or provide the subject supplies, materials, equipment or services. "Maintenance Work" sShall have that meaning provided in Section 22002(d) of the Act, as that section mMay be amended from time to time. In addition, and to the extent not inconsistent with Section 22002(d), Maintenance Work sShall include, but sShall not be limited to, the Following:

1. Routine, recurring and usual work for the preservation or protection of any publicly owned or publicly operated FFacility for its intended purposes;

2. Minor repainting;

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3. Street and hHighway maintenance, including uUtility patching, skin patching, crack filling, filling of potholes, slurry sealing, edge grading, sStreet striping, resurfacing of sStreets and hHighways at less than one-inch, sSign replacement, sSidewalk repair and replacement, cCurb and gutter repair and replacement, and sStreet and traffic light repair and replacement. Maintenance Work sShall not include striping of a new sStreet or hHighway;

4. Sewer maintenance, including foaming, videotaping, cleaning and manhole restoration;

5. Traffic signal maintenance. Maintenance Work Shall not include installation of new traffic signals;

6. Storm drain related maintenance;

8. Maintenance of facilities, including roof repairs or replacements, heating and air conditioning repairs and electric repairs;

9. Vehicle and equipment maintenance and repairs;

10. Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants and electrical transmission lines of two hundred thirty thousand volts and higher.
"Professional Services" means all services performed by persons in a professional occupation, including, but not limited to, consulting and performance services for accounting, auditing, computer hardware and software support, engineering, architectural, planning, environmental, redevelopment, financial, economic, personnel, social services, animal control, management, solid waste, cable television, communication and other similar professional functions which may be necessary for the operation of the City. "Public Project" sShall have that meaning provided in Section 22002(c) of the Act, as that section mMay be amended from time to time. A Public Project sShall not include Maintenance Work. In addition, and to the extent not inconsistent with Section 22002(c), Public Project sShall include, but sShall not be limited to, the fFollowing:

1. Construction, reconstruction, erection, aAlteration, renovation, iImprovement, dDemolition and repair work involving any publicly owned, leased or operated FFacility;

2. Painting or repainting of any publicly owned, leased or operated FFacility; and

3. In the case of a publicly owned uUtility system, Public Project sShall include only the construction, erection, Improvement, or repair of dams, reservoirs, powerplants and electrical transmission lines of two hundred thirty thousand volts and higher.
"Public Project Formal Bidding Procedure" means a procedure which meets the requirements of State and Local lLaw, including Section 22037 of the Act, this chapter and any policies and procedures aApproved by the City Manager consistent with this chapter.
"Public Project Informal Bidding Procedure" means a procedure which meets the requirements of State and Local lLaw, including Section 22034 of the Act, this chapter and any policies and procedures aApproved by the City Manager consistent with this chapter.
"Purchasing Officer" means the City Manager or his or her Designee(s) as provided in Section 3.08.020.

Initially, the City Manager dDesignates the Finance Director to act as the Purchasing Officer. Pursuant to Section

3.08.020, the City Manager mMay change his or her dDesignation at any time. "UETA" means the Uniform Electronic Transactions Act, commencing at Section 1633.1 of the California Civil Code.
(Ord. 0-12-03 § 1 (part), 2003)

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(Ord. No. O-06-15, § 1, 4-21-2015; Ord. No. O-10-15, § 1, 10-20-2015; Ord. No. O-10-21, § 2, 9-21-2021)

3.08.030 Purchasing Officer.

There is created the position of Purchasing Officer, who sShall be appointed by City Manager. The Purchasing Officer sShall be the City Manager or his or her dDesignee(s). The Purchasing Officer sShall be the head, and have the general supervision of all purchasing functions of the City. The duties of the Purchasing Officer mMay be combined with those of any other office or position. Subject to the supervision of the City Manager, the Purchasing Officer sShall have the authority to:

A. Purchase or contract for supplies, services and equipment required by the City; B. Negotiate and recommend to the City Council execution of contracts for the purchase of supplies, services and equipment;
C. Prepare and implement policies and procedures governing the bidding, contracting, purchasing, storing, distribution and disposal of supplies, services and equipment for the City; D. Prescribe and maintain such forms as mMay be reasonably necessary to the implementation of this chapter and any other policies and procedures aApproved by the City Manager consistent with this chapter;
E. Review the working details, drawings, plans and specifications for any pProjects or purchases requiring such review in this chapter;
F. Inspect or supervise the inspection of purchased supplies, services and equipment to ensure conformity with any specifications established or required by the City; G. Transfer among dDepartments any supplies, services and equipment not needed by one such dDepartment, but which are necessary for the operation of one or more other dDepartments; H. Sell any supplies and equipment not needed for public uUse or that mMay become unsuitable for their intended uUse;
I. Develop and maintain any bidder's list, contractor's list or vendor's catalog file necessary to the operation of this chapter and any other policies and procedures Approved by the City Manager consistent with this chapter.
(Ord. 0-12-03 § 1 (part), 2003)

3.08.040 General purchasing policies and procedures.

A. The City sShall secure supplies, services and equipment at the lowest total cost commensurate with the quality and scope needed, and subject to any limitations imposed by State lLaw. Notwithstanding the foregoing, the City sShall secure PProfessional Services based upon demonstrated competence, professional qualifications and suitability for the pProject in general. The City mMay consider cost of Professional Services if the Authorized Contracting Party determines it to be a relevant factor under the circumstances.

B. The Purchasing Officer sShall develop, for aApproval by the City Manager, such policies and procedures as are necessary to implement the provisions of this chapter. The policies and procedures sShall be wWritten and implemented in such a way to encourage open and competitive bidding, where appropriate, provide equal opportunity based on merit, make each selection process free of invidious discrimination, provide for efficient and timely acquisition of needed supplies, services and equipment, and provide effective fiscal controls.

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C. In purchasing, supplies, services and equipment, the City sShall make uUse of competitive bidding, both formal and informal, whenever required by Law, this chapter or any policies and procedures aApproved by the City Manager consistent with this chapter.

D. Formal and informal competitive bidding is not required, for instance, when an Emergency is declared pursuant to this chapter.

E. Except in cases of Emergency or unless specifically authorized by Resolution or minute order of the City Council, the Purchasing Officer sShall not issue a purchase order for supplies, services or equipment involving any pProject or purchase unless there exists an unencumbered appropriation in the fund account against which such purchase is to be charged.

F. The City sShall comply with all Federal and State bidder's security and bonding requirements and all prevailing wage lLaws applicable to each contract or purchase.

G. The Purchasing Officer, with aApproval of the City Manager, mMay provide wWritten authorization to any Department Director to conduct a bidding process outside of the centralized purchasing system; provided, however, that such bidding process and the resulting contract or purchase sShall otherwise comply with the requirements of this chapter. The Purchasing Officer, with aApproval of the City Manager, mMay rescind such authorization in writing at any time and for any or no reason. (Ord. 0-12-03 § 1 (part), 2003)

3.08.045 Ethical standards.

A. Responsibility to follow ethical standards in purchasing.

B. Prohibited Practices. Purchasing officers and their designees are specifically prohibited from:

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chapter which would subject such officer or employee to the prohibition of California Government Code section 87100 et seq., or Government Code section 1090.

3. Using information available to officials and employees, solely because of their city position, for personal profit, gain or advantage.

5. Providing confidential information to persons to whom issuance of such information has not been authorized.

3.08.050 Bidding requirements—Public Projects.

Twenty-Five Thousand Dollars or Less. Public Projects of twenty-five thousand dollars or less May be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the Project, by any Alternative Procedure.

Twenty-Five Thousand One Dollars to Fifty Thousand Dollars. Public Projects of more than twenty-five thousand dollars, but less than or equal to fifty thousand dollars Shall, except as otherwise provided in this chapter or the Act, be awarded by the City Manager pursuant to the Public Project Informal Bidding Procedure.

Fifty Thousand One Dollars to One Hundred Thousand Dollars. Public Projects of more than twenty-five thousand dollars, but less than or equal to one hundred thousand dollars Shall, except as otherwise provided in this

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chapter or the Act, be awarded by the City Council pursuant to the Public Project Informal Bidding Procedure. If all bids received are over one hundred thousand dollars, the City Council may, with the Approval of a four-fifths vote of those members present, award the contract in an amount not exceeding one hundred ten thousand dollars to the lowest responsive and responsible bidder, so long as the City Council also determines that the City's cost estimate for the Project was reasonable.

D. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive that the requirements of this section, the City shall comply with such requirements.More than One Hundred Thousand Dollars. Public Projects of more than one hundred thousand dollars Shall, except as otherwise provided in this chapter or the Act, be awarded by the City Council pursuant to the Public Project Formal Bidding Procedure.

E. City Engineer Review, The City Engineer or his dDesignee sShall review the working details, drawings, plans and specifications prepared for every Mmaintenance Work PProject and other General Services Project which mMay affect the dDesign or operation of public Improvements and which mMay bring into question the City's liability for dangerous condition of pPublic pProperty.

F. City Council Approval. The City Council sShall review and approve the working details, drawings, plans and specifications prepared for every pPublic pProject of more than fifty thousand dollars ($50,000).

G. Award. Contracts for pPublic pProjects of twenty-five thousand dollars ($25,000) or less, if awarded, mMay be awarded in the best interests of the City. Contracts for pPublic pProjects of more than twenty-five thousand dollars ($25,000), if awarded, sShall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party mMay accept the one it chooses. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

H. Dollar Limits and Change Orders or Amendments. The dollar limits indicated herein sShall apply to the original contract and to any amendments or change orders. To this end, therefore, unless an exception provided in Section 3.08.130 applies, any contract amendment or change order which would increase the contract amount above any threshold stated herein sShall comply with the requirements applicable to the increased contract amount.

I. Change Orders and Contingency amount for change orders for Public Projects. a. Any contingency amount needed to adequately appropriate funds for any public project must be included in the total project cost at the time a request for approval is submitted to the City Manager or City Council as provided by this chapter.
b. When determining the authorization limit for a public project contract, the contingency amount shall be included.
c. The City Manager may approve change orders that do not exceed five ten percent (105%) of the original contract price. All change orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order.

J. No Bid Splitting. The City sShall not split a pProject, work, service or purchase into smaller pProjects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code. (Ord. 0-16-05 § 1, 2005; Ord. 0-12-03 § 1 (part), 2003) (Ord. No. O-10-21, § 2, 9-21-2021)

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3.08.060 Bidding requirements—Maintenance and General Services.

A. Twenty-FiveTen Thousand Dollars or Less. Maintenance Work and other General Services Projects of twenty- fiveten thousand dollars or less mMay be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the pProject, by any Alternative Procedure.

B. Twenty-FiveTen Thousand One Dollars to Fifty Thousand Dollars. Maintenance Work and other General Services Projects of more than twenty-fiveten thousand dollars, but less than or equal to fifty thousand dollars ($50,000) Sshall, except as otherwise provided in this chapter, be awarded by the City Manager pursuant to the Non-Public Project Informal Bidding Procedure.

C. Fifty Thousand One Dollars to One Hundred Thousand Dollars. Maintenance Work and other General Services Projects of more than fiftytwenty-five thousand dollars ($50,000), but less than or equal to one hundred thousand dollars ($100,000) sShall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Informal Bidding Procedure.

D. More than One Hundred Thousand Dollars. Maintenance Work and other General Services Projects of more than one hundred thousand dollars ($100,000) sShall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Formal Bidding Procedure.

E. City Engineer Review. The City Engineer or his dDesignee sShall review the working details, drawings, plans and specifications prepared for every maintenance Public PProject and other General Services Project which mMay affect the dDesign or operation of public Improvements and which mMay bring into question the City's liability for dangerous condition of pPublic pProperty.

F. Purchasing Officer Approval. The Purchasing Officer, or his or her dDesignee, sShall review and approve the working details, drawings, plans and specifications prepared for every Maintenance Work and other General Services Project.

G. City Council Approval. The City Council sShall review and approve the working details, drawings, plans and specifications prepared for every Maintenance Work and other General Services Project of more than fifty thousand dollars ($50,000).

H. Award. Contracts for Maintenance Work and other General Services Projects of twenty-five thousand dollars ($25,000) or less, if awarded, mMay be awarded in the best interests of the City. Contracts for Maintenance Work and other General Services Projects of more than twenty-five thousand dollars ($25,000), if awarded, sShall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party mMay accept the one it chooses. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

I. Subsequent Contract Awards, Amendments, Extensions or Renewals. Notwithstanding anything herein to the contrary, the City Manager sShall not award a subsequent contract to the same individual or entity for the same or similar services on the same pProject, or amend, extend or renew such a contract, without City Council Approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than fifty thousand dollars ($50,000) to the individual or entity in any given fiscal yYear. For purposes of this section, the phrase "same pProject" sShall include an on-call or as- needed contract.

J. Change Orders and Contingency Amounts for Non-Public Projects. Except for contracts for public projects, all change orders for non-public projects are subject to the written approval of the appropriate department head prior to commencement of the work described in the change order. The City Manager may approve individual change orders that do not exceed ten five percent (105%) of the original contract price. All change

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orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order.

K. Five Year Term Limitation. No Maintenance Work or other General Services contract sShall extend for a period of more than five yYears, including any authorized extensions.

L. No Bid Splitting. The City sShall not split a pProject, work, service or purchase into smaller pProjects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code.

M. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-16-05 § 2, 2005; Ord. 0-12-03 § 1 (part), 2003) (Ord. No. O-10-21, § 2, 9-21-2021)

3.08.070 Bidding requirements—Professional Services.

A. Twenty-fiveTen Thousand Dollars or Less. Professional Services contracts of twenty-fiveten thousand dollars ($10,000) or less mMay be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the pProject, by any Alternative Procedure.

B. Professional Services contracts of more than twenty-fiveten thousand dollars but less than or equal to fifty thousand dollars mMay be awarded by the City Manager pursuant to the Non Public Project Informal Bidding Procedure.

C. Professional Services contracts of more than fifty thousand dollars but less than or equal to one hundred thousand dollars sShall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Informal Bidding Procedure.

D. Professional Services contracts of more than one hundred thousand dollars sShall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Formal Bidding Procedure.

DE. Purchasing Officer Approval. The Purchasing Officer, or his or her Designee, sShall review and approve the scope of services prepared for every Professional Services contract.

EF. City Council Approval. The City Council sShall review and approve the scope of services prepared for every Professional Services contract of more than fifty thousand dollars.

FG. Award. Contracts for Professional Services Shall be awarded to the contractor who will best serve the interests of the City, taking into account the demonstrated competence, professional qualifications and suitability for the pProject in general. The City mMay consider cost of Professional Services if the Authorized Contracting Party determines it to be a relevant factor under the circumstances. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

GH. Subsequent Contract Awards, Amendments, Extensions or Renewals. Notwithstanding anything herein to the contrary, the City Manager sShall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council Approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than fifty thousand dollars ($50,000) to the individual or entity in any given fiscal Year.

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HI. No Bid Splitting. The City sShall not split a pProject, work, service or purchase into smaller pProjects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code.

IJ. The City Manager may approve change orders that do not exceed ten five percent (105%) of the original contract price. All change orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order.

JK. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.080 Bidding requirements—Materials, supplies and equipment.

A. Twenty-FiveTen Thousand Dollars or Less. Purchases of mMaterials, supplies and equipment of twenty- fiveten thousand dollars ($10,000) or less mMay be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the purchase, by any Alternative Procedure.

B. Twenty-FiveTen Thousand One Dollars to Fifty Thousand Dollars. Purchases of mMaterials, supplies and equipment of more than twenty-fiveten thousand dollars ($10,000), but less than or equal to fifty thousand dollars ($50,000) Sshall, except as otherwise provided in this chapter, be awarded by the City Manager pursuant to the Non-Public Project Informal Bidding Procedure.

C. Fifty Thousand One Dollars to One Hundred Thousand Dollars. Purchases of mMaterials, supplies and equipment of more than twenty-fivefifty thousand dollars ($50,000), but less than or equal to fifty one hundred thousand dollars ($100,000) Sshall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Informal Bidding Procedure.

D. More than One Hundred Thousand Dollars. Purchases of mMaterials, supplies and equipment of more than one hundred thousand dollars ($100,000) Sshall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non-Public Project Formal Bidding Procedure.

E. Department Director Approval. The Director of the uUsing dDepartment sShall review and approve the specifications prepared for every purchase of mMaterials, supplies and equipment.

F. Purchasing Officer Approval. The Purchasing Officer, or his or her Designee, sShall review and approve all contracts for the purchase of mMaterials, supplies and equipment.

G. City Council Approval. The City Council sShall review and approve the specifications prepared for every purchase of mMaterials, supplies and equipment of more than fifty thousand dollars ($50,000).

H. Award. Contracts for the purchase of mMaterials, supplies and equipment of twenty-five thousand dollars ($25,000) or less, if awarded, mMay be awarded in the best interests of the City. Contracts for the purchase of mMaterials, supplies and equipment of more than twenty-five thousand dollars ($25,000), if awarded, sShall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party mMay accept the one it chooses. For federally funded procurements, award shall be made to the vendor whose proposal is determined to be the most advantageous to the program, with price and other factors considered, and supported by documented cost or price analysis.

I. Local Bidder Preference. In order to promote the economic health of the City and to encourage Local participation in the procurement of mMaterials, supplies and equipment, the City mMay take into consideration the sSales tax to be returned to the City as a result of an award in determining the lowest

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responsive and responsible bidder. This section sShall not be effective unless and until the Purchasing Officer adopts a wWritten policy to implement its provisions. This provision shall not apply to any procurement utilizing federal funds.

K. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.090 Public Projects—Formal Bidding Procedure.

A. Uses of Formal Bidding Procedure. This Formal Bidding Procedure sShall be uUsed whenever formal bidding is required for a Public Project.

B. Required Process. The formal competitive bidding procedure sShall comply with all aspects of State and Local lLaw governing formal competitive bidding, including, but not limited to, the California Public Contract Code, California Government Code, California Labor Code, Resolutions of the City Council as mMay be adopted from time to time, and policies and procedures as the City Manager mMay approve from time to time.

C. Notice Inviting Formal Bids. Notice inviting formal bids sShall be provided. The nNotice inviting formal bids sShall comply with Section 22037 of the Act, as such section mMay be amended from time to time. Notices sShall state the time and place for the receiving and opening of sealed bids and distinctly describe the pProject. At a minimum, the nNotice inviting formal bids Shall:

1. Describe the pProject;

2. State how to obtain more detailed information about the pProject;

3. State the date, time and place for the submission of sealed bids; and

4. Include any other information required by State or Local lLaw, as determined by the City Attorney.

D. Published Notice. The nNotice sShall be published at least fourteen (14) calendar dDays before the date of opening the bids in a newspaper of general circulation printed and published in the City, or, if there is no such newspaper, in a newspaper of general circulation which is circulated in the City.

E. Distribution of Notice Inviting Formal Bids. The nNotice inviting formal bids sShall also be sent to those construction trade journals specified in Section 22036 of the Act at least thirty (30) calendar dDays before the date of bid opening.

F. Additional Notice. The City sShall also provide any additional nNotice as it deems proper.

G. Contents of Remaining Bid and Contract Documents. The contents and form of the remaining bid and contract documents sShall be aApproved by the Director of the uUsing dDepartment, as well as the City Attorney.

H. City's Authority. The City mMay reject any or all bids received, and mMay waive any mMinor irregularities in each bid received.

I. No Bids Received. If no bids are received, the Authorized Contracting Party mMay award the contract by any Alternative Procedure. For federally funded procurements, if no bids are received, the City shall either re- solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

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J. Award of Contract. The contract sShall be awarded in accordance with Section 3.08.050.F. If two or more bids are the same and the lowest, the City mMay accept the one it chooses.

K. Rejection of Bids. The City may, in its sole and absolute discretion, reject any bids presented. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates for the pProject, the City sShall have the option of any of the Following:

1. Abandon the pProject; or

2. Readvertise for bids in the manner described in this chapter; or

3. By passage of a Resolution by a four-fifths (4/5) vote of the City Council, declare that the pProject can be performed more economically by the eEmployees of the City and have the pProject done by force account.

L. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)

3.08.100 Public Projects—Informal Bidding Procedure.

A. Uses of Public Project Informal Bidding Procedure. This Informal Bidding Procedure sShall be uUsed when a Public Project is involved and informal bidding is pPermitted by this chapter.

B. Contractor List. The Purchasing Officer or designee sShall maintain a list of qualified contractors, identified according to categories of work, as described in Section 22034(a) of the Act. The list sShall be developed and maintained in accordance with criteria established by the Commission. In developing the list, the Purchasing Officer or designee sShall either mail, fax, or email a written notice to all construction trade journals designated for the City under Section 22036. The notice must invite all licensed contractors to submit the name of their firms to the City for inclusion on the City’s list of qualified bidders for the following twelve (12) months.
obtain from the Contractor's State License Board and from the contractor's trade associations in the County, the names and addresses of qualified contractors located in the County.

C. Distribution of Notice Inviting Informal Bids. The Purchasing Officer sShall provide a nNotice inviting informal bids. The nNotice inviting informal bids sShall be mailed to either or both of the fFollowing:

1. All contractors on the qualified contractors list maintained pursuant to subsection B. of this section; and/or

2. All construction trade journals specified in Section 22036 of the Act. The nNotice inviting informal bids mMust be mailed not less than ten (10) calendar dDays before the bids are due.

D. Contents of Notice Inviting Informal Bids. At a minimum, the nNotice inviting informal bids Shall:

1. Describe the pProject in general terms;

2. State how to obtain more detailed information about the pProject;

3. State the date, time and place for the submission of sealed bids; and

4. Include any other information required by State or Local lLaw, as determined by the City Attorney.

E. Proprietary Projects or Products. If the Director of the uUsing dDepartment certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obtained only from a limited number of contractors, and that no equivalent products or services are available, the nNotice inviting

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informal bids mMay be sent exclusively to such contractor or contractors. For federally funded procurements, a proprietary or sole source determination must meet one of the allowable noncompetitive procurement justifications set forth in 2 C.F.R. §200.320(c) and be fully documented in the contract file.

F. Contents of Remaining Bid and Contract Documents. The contents and form of the remaining bid and contract documents sShall be aApproved by the Director of the uUsing dDepartment, as well as the City Attorney.

G. City's Authority. The City mMay reject any or all bids received, and mMay waive any mMinor irregularities in each bid received.

H. No Bids Received. If no bids are received, the Authorized Contracting Party mMay award the contract by any Alternative Procedure. For federally funded procurements, if no bids are received, the City shall either re- solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

J. Award of Contract. The contract sShall be awarded in accordance with Section 3.08.050(f). If two or more bids are the same and the lowest, the City mMay accept the one it chooses.

K. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.110 Non-Public Projects—Formal Bidding Procedure.

A. Uses of the Non-Public Project Formal Bidding Procedure. A Formal Bidding Procedure sShall be uUsed whenever formal bidding is required by this chapter and the pProject does not involve a Public Project.

B. Distribution of Notice Inviting Formal Bids or Request for Proposals. A nNotice inviting formal bids or a request for proposals, as appropriate, sShall be published at least fourteen (14) calendar dDays before the date of opening the bids or proposals in a newspaper of general circulation printed and published in the City, or, if there is no such newspaper, in a newspaper of general circulation which is circulated in the City. The nNotice inviting formal bids or request for proposals mMay also be provided directly to vendors or contractors. The City sShall endeavor to receive formal bids or proposals from at least three (3) vendors or contractors. A nNotice inviting bids sShall be uUsed whenever the pProject or purchase mMust be awarded to the lowest responsible and responsive bidder. A request for proposals mMay be uUsed whenever the pProject or purchase is not required to be awarded to the lowest responsible and responsive bidder. If the Purchasing Officer and the Director of the uUsing dDepartment certify that, to the best of their knowledge, there is no lLocal source or lLocal provider available for the pProject, the nNotice inviting bids or the request for proposals, as appropriate, mMay be distributed to a list of qualified vendors maintained by the Purchasing Officer and/or published in a trade journal appropriate to the pProject, in lieu of publication in a newspaper of general circulation.

C. Contents of Notice Inviting Formal Bids or Request for Proposals. At a minimum, the nNotice inviting formal bids or request for proposals sShall:

1. Describe the pProject or purchase in general terms;

2. State how to obtain more detailed information about the pProject or purchase;

3. State the date, time and place for the submission of bids or proposals; and

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4. Include any other information required by State or Local lLaw, as determined by the City Attorney. Bids for purchases of more than fifty thousand dollars ($50,000) sShall be sealed bids.

D. Proprietary Projects or Sole Source Products. If the Director of the uUsing dDepartment certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obtained only from a limited number of vendors or contractors, and that no equivalent products or services are available, the nNotice inviting formal bids or request for proposals mMay be sent exclusively to such vendor(s) or contractor(s). For federally funded procurements, a proprietary or sole source determination must meet one of the allowable noncompetitive procurement justifications set forth in 2 C.F.R. §200.320(c) and be fully documented in the contract file.

E. Contents of Remaining Bid and Contract Documents. The contents and form of the remaining bid and contract documents sShall be aApproved by the Director of the uUsing dDepartment, as well as the City Attorney.

F. City's Authority. The City mMay reject any or all bids or proposals received, and mMay waive any mMinor irregularities in each bid or proposal received.

G. No Bids Received. If no bids are received, the Authorized Contracting Party mMay award the contract by any Alternative Procedure. For federally funded procurements, if no bids are received, the City shall either re- solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

H. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.120 Non-Public Projects—Informal Bidding Procedure.

A. Uses of Non-Public Project Informal Bidding Procedure. This Informal Bidding Procedure sShall be used whenever informal bidding is allowed for a purchase which does not involve a Public Project.

B. Distribution of Notice Inviting Informal Bids or Request for Proposals. A nNotice inviting informal bids or request for proposals, as appropriate, sShall be provided. The nNotice inviting informal bids or requests for proposals sShall be provided to at least three (3) vendors or contractors, and the City sShall endeavor to receive informal bids or proposals from at least three (3) vendors or contractors. A nNotice inviting bids sShall be uUsed whenever the pProject or purchase mMust be awarded to the lowest responsible and responsive bidder. A request for proposals mMay be uUsed whenever the pProject or purchase is not required to be awarded to the lowest responsible and responsive bidder.

C. Contents of Notice Inviting Informal Bids or Request for Proposals. At a minimum, the nNotice inviting informal bids or request for proposals Shall:

1. Describe the pProject or purchase in general terms;

2. State how to obtain more detailed information about the pProject or purchase;

3. State the date, time and place for the submission of bids or proposals; and

4. Include any other information required by State or Local lLaw, as determined by the City Attorney. Bids for purchases of more than fifty thousand dollars ($50,000) sShall be sealed bids.

D. Proprietary Projects or Products. If the Director of the uUsing dDepartment certifies that, to the best of his or her knowledge, the product or service is proprietary in nature and can be obtained only from a limited

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number of vendors or contractors, and that no equivalent products or services are available, the nNotice inviting informal bids or request for proposals mMay be sent exclusively to such vendor(s) or contractor(s).

For federally funded procurements, a proprietary or sole source determination must meet one of the allowable noncompetitive procurement justifications set forth in 2 C.F.R. §200.320(c) and be fully documented in the contract file.

F. City's Authority. The City mMay reject any or all bids or proposals received, and mMay waive any mMinor irregularities in each bid or proposal received.

G. No Bids or Proposals Received. If no bids or proposals are received, the Authorized Contracting Party mMay award the contract by any alternative purchasing procedure. For federally funded procurements, if no bids are received, the City shall either re-solicit or document a noncompetitive procurement justification consistent with 2 C.F.R. §200.320(c).

H. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements. (Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.130 Exceptions to competitive bidding—Public Projects.

In addition to the situations described in Section 3.08.050, competitive bidding, either formal or informal, is not required for Public Projects in the situations provided for in this section. Under such conditions, any Alternative Procedure mMay be uUsed. Prior to a contract award under this section, the City Manager shall cause City staff to prepare and maintain a contract file with sufficient information to satisfy an external audit with respect to the exception invoked, which shall be retained for no less than five (5) years after the contract is entered into or the last payment thereunder is made, whichever occurs later.

A. Emergencies. In situations determined by the City Manager to constitute an Emergency for a Public Project pursuant to Section 22035 of the Act and Public Contract Code Section 22050. The City Council hereby delegates to the City Manager the power to declare a public Emergency and take any directly related and immediate action required by the Emergency, up to the limit set forth in subd. (c) of section 22032 of the Public Contract Code, currently two hundred twenty thousand dollars ($220,000) as of 2025a total of one hundred thousand dollars, pursuant to Section 22035 of the Act and California Public Contract Code Section 22050. Emergency expenditures of more than the limit set forth in subd. (c) of section 22032 of the Public Contract Code, currently two hundred twenty thousand dollars ($220,000) as of 2025, one hundred thousand dollars Shall first be Approved by the City Council. Work Shall be performed without the benefit of competitive bidding, either formal or informal, only so long as necessary under those sections.

For Projects of more than the limit set forth in subd. (a) of section 22032 of the Public Contract Code, currently seventy five thousand dollars ($75,000) as of 2025fifty thousand dollars, a report on the Emergency and work performed sShall be provided at the next regular meeting of the City Council, and then at every meeting thereafter required by Section 22050. At such meetings, the City Council sShall determine, by a four- fifths (4/5) vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with Section 22035 of the Act and California Public Contract Code Section

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22050. The City Council sShall terminate the Emergency action at the earliest possible date that conditions warrant, so that the remainder of the Emergency action mMay be completed pursuant to a Formal Bidding Procedure.

For Projects of fifty thousand dollars or less, the City Manager Shall determine, on his or her own as the action continues, whether there is a need to continue the action without the benefit of Public Project informal competitive bidding. The City Manager sShall terminate the Emergency action at the earliest possible date that conditions warrant, so that the remainder of the Emergency action mMay be completed pursuant to an Informal Bidding Procedure.

C. No Bids Received. When no bids are received pursuant to either the Public Project Informal Bidding Procedure or the Public Project Formal Bidding Procedure.

D. Otherwise Authorized. When otherwise authorized by this chapter or applicable Law.

E. Federal Funding, Grant Funding, and Other Restrictions. Where applicable law, grant agreement, or other restriction, including by way of illustration and not by limitation 2 C.F.R. Part 200, imposes requirements more restrictive thant the requirements of this section, the City shall comply with such requirements.
(Ord. 0-12-03 § 1 (part), 2003)
(Ord. No. O-10-21, § 2, 9-21-2021)

3.08.140 Exceptions to competitive bidding—Non-Public Projects.

A. Emergencies. In situations determined by the Authorized Contracting Party to constitute an Emergency, as defined in section 3.08.020.

D. State Purchase. When the purchase is made on behalf of the City by the State Department of General Services.

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