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sequestration, available planting locations, and a dynamic software platform that will be readily available to staff and the public.
In compliance with the State of California’s Global Warming Solutions Act of 2006 (AB 32) the City has made a commitment to Sustainability and to support mitigating the impact of climate change. To support these efforts, staff will be preparing applications for the Inflation Reduction Act funded, United States Forest Service (USFS) and California Department of Forestry and Fire Protection (CAL FIRE) administered, Urban and Community Forest Grant Programs. Staff intends to leverage this $468,000 project as City-match funds, $100,000 for “In-Kind” volunteer hours and $100,000 in maintenance staff resources as an additional City-match, and apply for grant funds of $1,356,907. The grant application package is estimated to be due between June and September of 2023. The grant execution period to complete all deliverables is 3 years from award. The activities the $1,356,907 is proposed to fund include: An Urban Tree Canopy Assessment; Urban Forest Management Plan; Community Tree Stewardship and Education Program; Tree planting project to plant 1200 trees, primarily in areas identified as Severely Disadvantaged Communities (SDAC’s), Disadvantaged Communities (DAC’s), and/or areas of Concord identified as underserved or unbalanced in tree canopy; Set Long-term Tree Canopy Growth goals; Provide follow- up maintenance for the planted trees through the establishment period; Provide CEQA & GHG compliance, tracking, and reporting to Grantor; Fund the limited service position for the remainder of the grant period; Fund part-time administrative staff for grant related activities; and, cover other indirect costs that the City incurs to administer the grant. These additional deliverables will provide the City with a long-term (40-50 year) Plan and the data necessary to fully inform and guide comprehensive Urban Forest Management, allowing the City to make data-driven decisions on the needs, value, and benefits of the City’s Urban Forest.
Closing Summary: Staff proposes allocating $465,000 to fund the following Urban Forestry activities: Complete a City-wide tree inventory of all public street, median, park, Lime Ridge, and other City-maintained trees, except other Open Spaces (Approx. 17k known trees, an estimated 10k unknown, and an estimated 10k planting sites); Implement tree inventory software with dynamic environmental, social, and economic data; Complete a City-wide Tree Maintenance Plan; And, hire a limited service Urban Forester, Parks Program Manager Job Class, to assist the Parks Division Manager to administer these activities and pursue future grant opportunities.
Payroll
Technician I
Bargaining Unit: Confidential
Class Code:
4160
CITY OF CONCORD
Established Date: April 4, 2023
SALARY RANGE
$27.57 - $35.18 Hourly
$57,348.30 - $73,192.70 Annually
JOB CHARACTERISTICS:
Purpose
Assists Payroll Specialist and Payroll Technician II to perform complex clerical accounting work within the Payroll section to ensure timely and accurate payment for all of the City's payroll obligations, requiring access to information affecting employee relations. Performs related and other work as required, all within the context of the City's Mission of providing responsive, cost effective, and innovative local government services through a collaborative effort with the community to make Concord a city of the highest quality.
Equipment, Methods & Guidelines
Uses Federal, State, and local laws, policies, procedures, administrative directives, departmental instructions and practices, and memoranda of understanding (MOUs) relating to employment, labor relations, and personnel management; various statistical data and reference manuals; City vehicles; telephones; e-mail; computer keyboard; word processing, spreadsheet, data base, and other software.
Working Conditions
Work is conducted primarily in office setting that includes pressure generated by frequent interruptions, peak workload periods, deadlines, and timely response to employee concerns.
Physical Demands
Work may include prolonged sitting, moderate lifting, carrying, pulling, pushing, stooping, and reaching; manual dexterity; speech, visual, and hearing acuity.
Supervisory Guidance Received/Given
Supervision received consists of written and oral instructions intended to define objectives and problems and to prescribe both general and detailed methods for achieving objectives. The Payroll Specialist provides day-to-day lead direction; including: policy interpretation, training, and work assignments and priorities. No supervisory responsibilities are assigned.
Allocation Factors/Distinctions
This classification is an entry-level technical class performing accounting support and customer service assignments. Incumbents are expected to understand, communicate and interpret financial policies, and to solve problems of a sensitive nature requiring tact and positive interpersonal skills.
Attachment 6
Positions allocated to this class are distinguished from that of Payroll Technician II due to the performance of less complex technical assignments or program responsibility, and the lower level of independent clerical support provided. This position is assigned to the Confidential Employee Group as it assists in a confidential capacity to persons who formulate, determine and effectuate management policies with regard to labor relations or regularly substitute for employees having such duties.
EXAMPLES OF DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
1. Performs a variety of administrative support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, editing, proofreading and checking materials for accuracy, completeness, and compliance with City policies and regulations.
2. Makes complex arithmetic, financial or statistical calculations.
3. Searches records and provides factual data from information on file; assists in resolving discrepancies.
4. Provides support in coordinating the process of the generation, reconciliation and recording of the biweekly payroll and ensure appropriate wage/benefit cost distribution for general ledger purposes.
5. Provides support with reconciliation of bi-weekly PERS Retirement benefit payments.
6. Provides information and assistance to other City personnel and the general public regarding applicable departmental policies, rules and procedures.
7. Posts, computes, compares and balances a variety of financial, accounting, and statistical information including confidential employee relations information that is used by the City in periodic MOU negotiations, and grievance and disciplinary appeals proceedings.
8. Provides assistance and training to other clerical accounting employees; and, as assigned, provides backup support during periods of vacation and illness.
9. Assists in preparation and maintenance of Excel worksheets for preparing quarterly and annual reporting.
10.Reviews payroll records submitted by departments to check and verify timecard entries for hours worked, leave, overtime, and job cost coding, and inputs sensitive payroll related personal data into payroll data system.
11.Maintains files of authorized payroll deductions for employees; maintains accounting records to reflect personnel transactions and position control such as charges in pay rates, classification or departmental assignment, new hires, and separations from payroll.
12.Monitors vacation and leave usage; conducts quarterly benefit audits; and processes wage-related data in response to subpoenas.
13.Participates in confidential discussion with management regarding labor negotiations to determine best way to cost and implement negotiated pay items.
14.Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.
15.Performs other work as assigned.
QUALIFICATIONS:
Knowledge and Abilities
Knowledge of financial recordkeeping, bookkeeping and basic governmental accounting principles and practices; basic auditing principles and practices; office management practices and procedures, including filing and the operation of standard office equipment, including filing and the operation of standard office equipment, including complex computerized systems; business arithmetic, including percentages and decimals; correct business English usage and the standard format for typed materials; Fair Labor Standards Act and other relevant laws, rules and regulations.
Ability to maintain the confidentiality of sensitive information, materials and inquiries; organize, prioritize and coordinate work activities; prepare, maintain and reconcile various complex financial, accounting, payroll, statistical, auditing and numerical records; read, interpret and apply rules, policies and procedures; organize, research, and maintain office files; make arithmetic calculations with speed and accuracy; use initiative and sound independent judgment within established guidelines; operate standard office equipment, including a personal computer; establish and maintain effective working relationships with those contacted in the course of the work; deal effectively and courteously with coworkers, other departments and the public; review and interpret financial reports; interpret and apply Memorandum of Understanding (MOU) language; interpret and apply Federal and State regulations.
Education/Experience
Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. Generally, this will require:
Education: Completion of the twelfth grade or the equivalent, preferably supplemented by specialized or college level course work in accounting, bookkeeping, business administration or other related field.
Experience: Three (3) years of bookkeeping or statistical recordkeeping experience.
One (1) of these three (3) years must include experience in a payroll function.
OTHER:
A California Driver's License and a satisfactory driving record are conditions of initial and continued employment.
Payroll
Technician II
Bargaining Unit: Confidential
Class Code:
4161
CITY OF CONCORD
Established Date: Jun 14, 2005
Revision Date: April 4, 2023
SALARY RANGE
$30.91 - $39.45 Hourly
$64,294.67 - $82,058.7 Annually
JOB CHARACTERISTICS:
Purpose
Assists Payroll Specialist to coordinate, lead and perform complex clerical accounting work within the Payroll section to ensure timely and accurate payment for all of the City's payroll obligations, requiring access to information affecting employee relations. Performs related and other work as required, all within the context of the City's Mission of providing responsive, cost effective, and innovative local government services through a collaborative effort with the community to make Concord a city of the highest quality.
Equipment, Methods & Guidelines
Uses Federal, State, and local laws, policies, procedures, administrative directives, departmental instructions and practices, and memoranda of understanding (MOUs) relating to employment, labor relations, and personnel management; various statistical data and reference manuals; City vehicles; telephones; e-mail; computer keyboard; word processing, spreadsheet, data base, and other software.
Working Conditions
Work is conducted primarily in office setting that includes pressure generated by frequent interruptions, peak workload periods, deadlines, and timely response to employee concerns.
Physical Demands
Work may include prolonged sitting, moderate lifting, carrying, pulling, pushing, stooping, and reaching; manual dexterity; speech, visual, and hearing acuity.
Supervisory Guidance Received/Given
Supervision received tends to focus on objectives rather than techniques for accomplishing objectives. Some assignments, however, may involve receiving detailed instructions. Supervision given may involve providing lead direction of job activities to a small number of full-time clerical support staff.
Allocation Factors/Distinctions
This classification is distinguished from that of Payroll Technician I due to the complex knowledge of payroll law and regulations required as well as the understanding of memoranda of understanding between the City and its represented employee groups and application thereof in the City’s payroll systems. This may include light lead responsibility for lower accounting classes. This position is Attachment 7
assigned to the Confidential Employee Group as it assists in a confidential capacity to persons who formulate, determine and effectuate management policies with regard to labor relations or regularly substitute for employees having such duties.
EXAMPLES OF DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
1. Assists in coordinating the process of the generation, reconciliation and recording of the biweekly payroll and ensure appropriate wage/benefit cost distribution for general ledger purposes.
2. Prepares, reconciles and researches bi-weekly PERS Retirement. Maintains and reconciles adjustments for City Retirement system.
3. Prepares and reconciles monthly Retiree PERS medical benefits.
4. Provides information and assistance to other City personnel and the general public regarding applicable departmental policies, rules and procedures.
5. Posts, computes, compares and balances a variety of financial, accounting, and statistical information including confidential employee relations information that is used by the City in periodic MOU negotiations, and grievance and disciplinary appeals proceedings.
6. Provides assistance and training to other clerical accounting employees; and, as assigned, provides backup support during periods of vacation and illness.
7. Primary back up for the Payroll Specialist.
8. Prepares and maintains Excel worksheets for bi-weekly payroll to assist Payroll Specialist in preparing quarterly and annual reporting.
9. Reviews payroll records submitted by departments to check and verify timecard entries for hours worked, leave, overtime, and job cost coding, and inputs sensitive payroll related personal data into payroll data system.
10.Maintains files of authorized payroll deductions for employees; maintains accounting records to reflect personnel transactions and position control such as charges in pay rates, classification or departmental assignment, new hires, and separations from payroll.
11.Monitors vacation and leave usage; conducts quarterly benefit audits; and processes wage-related data in response to subpoenas.
12.Participates in confidential discussion with management regarding labor negotiations to determine best way to cost and implement negotiated pay items.
13.Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.
14.Performs other work as assigned.
QUALIFICATIONS:
Knowledge and Abilities
Knowledge of financial recordkeeping, bookkeeping and basic governmental accounting principles and practice; basic auditing principles and practices; office management practices and procedures, including filing and the operation of standard
office equipment, including complex computerized systems; business arithmetic, including percentages and decimals; correct business English usage and the standard format for typed materials; Fair Labor Standards Act and other relevant laws, rules and regulations; public retirement systems.
Ability to maintain the confidentiality of sensitive information, materials and inquiries; organize, prioritize and coordinate work activities; prepare, maintain and reconcile various complex financial, accounting, payroll, statistical, auditing and numerical records; read, interpret and apply rules, policies and procedures; organize, research, and maintain office files; make arithmetic calculations with speed and accuracy; use initiative and sound independent judgment within established guidelines; operate standard office equipment, including a personal computer; establish and maintain effective working relationships with those contacted in the course of work; deal effectively and courteously with coworkers, other departments and the public; review and interpret financial reports; interpret and apply Memorandum of Understanding (MOU) language; interpret and apply Federal and State Regulations.
Education/Experience
Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. Generally, this will require:
Education: Completion of the twelfth grade or the equivalent. Completion of one (1) year of college level accounting coursework is preferred.
Experience: Four (4) years of bookkeeping or statistical recordkeeping experience.
Two (2) of these four (4) years must include experience in a payroll function.
OTHER:
A California Driver's License and a satisfactory driving record are conditions of initial and continued employment.
Fiscal Year 2022-23
Mid-Year Budget Update
DONNA K. LEE, BUDGET AND TREASURY OFFICER
APRIL 4, 2023
1
Mid-Year Budget Report Agenda
2 Council Priority Focus Areas/Tier 1 and Tier 2 Priorities Budget Overview (Prior Year and Current Year)
General Fund and Measure V
Recommended Mid-Year Budget Adjustments
City Manager Hiring Authority
Council Direction
Requested Council Actions
3 1. Adopt a Resolution Amending the FY 2022-23 Municipal Budget
2. Adopt a Resolution Adopting the City of Concord’s Salary Schedule Effective January 9, 2023
3. Adopt a Resolution Authorizing the City Manager to Over-hire Critical Budgeted Positions
4. Approve New Payroll Technician I and Payroll Technician II Classifications
City Council Priorities
4
City Council Areas of Focus
•Fiscal stability and economic development
•Quality of life
•Public safety
•Roadway maintenance
•Customer service
•Being a desirable workplace
5
FY 2022-23 City Council Priorities
Council Workshop April 2, 2022
6 Tier 1
Staffing
Homelessness
Development of Concord Naval Weapons Station
Objective Design Standards
Tier 2
License Plate Reader (LPR) Camera Deployment
General Fund
Budget Overview
PRIOR YEAR: FY 2021 -22
7
Prior Year: FY 2021-22 General Fund Operations
8 FY 2021-22 General Fund OperatingResults
Total Resources $127.2 M
Total Appropriations ($113.8 M)
Assigned for Fiscal Stability ($10.5 M)
FY 2021-22 Available Budget Residual $2.9 M
Measure V
Budget Overview
PRIOR YEAR: FY 2021 -22
9
Prior Year: FY 2021-22 Measure V Operations
10 FY 2021-22 Measure V Operating Results
Total Resources $36.6 M
Total Appropriations ($32.5 M)
Civic Center Roof Project ($2.15M)
FY 2021-22 Available Budget Residual $1.95 M
General Fund
Budget Overview
FISCAL YEAR 2022 -23
11
12
13
Recommended
General Fund
Budget Adjustments
14 FY 2022-23
General Fund
Appropriation Recommendations
15 Use of FY 2021-22 Budget Residual
1. City of Concord Retirement System (CCRS): $2.9M (one-time)
2. Assign $10.5M to a Fiscal Stability Reserve
16 Table 1: With $10.5M, reserves remain at 30% Table 2: Without $10.5M, reserves drop to 23% in FY 26-27
General Fund Long-Range Financial Forecast
Recommended
Measure V
Budget Adjustments
17 FY 2022-23
Measure V One-Time Investment Recommendations
18 1. Citywide Pothole and Base Repair Project (PJ 2593): $685,000
2. Urban Forest Management (PJ 2673): $465,000
• Includes 1 Limited-Term Parks Program Manager (12 months)
3. Fountain Repair in Todos Santos Plaza (PJ 2688): $350,000
4. Join a County Paving Project for Concord Avenue (PJ 2689): $200,000
5. Maintenance Response Team Specialized Vehicle Purchase: $250,000 Total Recommendations: $1.95 million (one-time)
Measure V Staffing Requests
19 Ongoing Funds Allocated Through March 8, 2022 Council Action Maintenance Response Team
• 1 FTE Heavy Equipment Operator: $120,800/year
• 2 FTE Maintenance Worker I: $200,400/year
Infrastructure Division
• 1 FTE Maintenance Worker I: $100,200/year
City Manager Hiring Authority
20
City Manager Hiring Authority
21 Current authority exists to over-hire for Sworn Officers Requesting authority to temporarily over-hire critical budgeted positions citywide
If over-hire is not accommodated within the adopted budget, City Manager must obtain approval from Council
Upcoming Council Meetings
22
Upcoming City Council Meetings
23 May 16, 2023
Master Fee Schedule Update
FYs 2023-24 and 2024-25 Operating Budget Workshop
June 6, 2023
CIP Mid-Cycle Budget Update
June 13, 2023
FYs 2023-24 and 2024-25 Operating Budget Adoption
Requested Council Actions
24 Adoption of a Resolution Amending the Fiscal Year
2022-23 Municipal Budget
Adopt a Resolution Adopting the City of Concord’s
Salary Schedule Effective January 9, 2023, in
Accordance with the Requirements of California
Public Employees Retirement System (CalPERS)
for a Publicly Available Pay Schedule
Requested Council Actions
25 Adoption of a Resolution Authorizing the City
Manager to Over-hire Critical Budgeted Positions
Approve New Payroll Technician I and Payroll
Technician II Classifications
Questions?
26