Concord City Council
November 12, 2024

2025-30 Con Plan - Non-Housing Survey Data
# of People in Household Household Makeup
39 141
54 62
36 How may people, including
yourself, live in your household?
1 person 2 people 3 people 4 people 5 or more people
48 126
84 21
41 49
20 83
0 12 8
0 20
40 60
80 100
120
140
Please describe your household makeup?

2025-30 Con Plan - Non-Housing Survey Data
# of People in Household- Concord Household Makeup- Concord 10 28
16 1
6 2 1
8 0
4 0
0 5
10 15
20 25
30 Please describe your household makeup?
6 32
4 7
6 Household Size
1 person
2 people
3 people
4 people
5 or more people

2025-30 Con Plan - Non-Housing Survey Data
Type of
Housing
Responders
Currently live
in
(Responders were
allowed to choose
more than one option)
38 57
28 174
65 12
2 3 3 7
0 20
40 60
80 100
120
140
160
180
200
Renter,
comfortable
with current
housing
situation
Renter,
difficulty with
current
housing costs
Related
adults living
together
Owner,
comfortable
with current
housing costs
Owner,
difficulty with
current
housing costs
Living with
friends
and/or family
No fixed
address,
access to
shelter
No fixed
address,
unsheltered
Formerly
homeless
Other
What best describes your current housing situation?

2025-30 Con Plan - Non-Housing Survey Data
Type of
Housing
Responders
Currently live
in- Concord
(Responders were
allowed to choose
more than one option)
11 7
1 53
7 0 0 0 1 0
0 10
20 30
40 50
60 Renter,
comfortable
with current
housing
situation
Renter,
difficulty with
current
housing costs
Related
adults living
together
Owner,
comfortable
with current
housing costs
Owner,
difficulty with
current
housing costs
Living with
friends and/or
family
No fixed
address,
access to
shelter
No fixed
address,
unsheltered
Formerly
homeless
Other
What best describes your current housing situation?

Employment
Status
99 6
15 11
20 31
176
0 20 40 60 80 100 120 140 160 180 200
Retired
Unemployed and not looking for paid work
Unemployed and looking for paid work
Employed part-time at two (2) or more jobs
Employed part-time at (1) job
Self-employed
Employed full-time
What is your employment status?
Series 1
2025-30 Con Plan - Non-Housing Survey Data

Employment
Status -
Concord
31 0
1 2
5 6
47 0 5 10 15 20 25 30 35 40 45 50
Retired
Unemployed and not looking for paid work
Unemployed and looking for paid work
Employed part-time at two (2) or more jobs
Employed part-time at (1) job
Self-employed
Employed full-time
What is your employment status?
Series 1
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data
Responder’s Relationship with Contra Costa County
329
127
50 35
4 8 4 11
0 50
100
150
200
250
300
350
What best describes your relationship with Contra Costa County? I am a resident of Contra Costa County
I work in Contra Costa County
I work for a non-profit agency that serves Contra Costa County, including affordable housing developers I work for local government in Contra Costa County
I am an elected official in Contra Costa County
I am a current consumer or client of affordable housing or social services in Contra Costa County I am a former consumer or client of affordable housing or social services in Contra Costa County Other

2025-30 Con Plan - Affordable Housing & Homelessness
Survey Data
18 Responder’s city/town as a place to
live
Level of Safety
94 159
77 24
4 56
181
84 33
0 20
40 60
80 100
120
140
160
180
200
Excellent Good Fair Poor Don't Know
Your city/town as a place to live Level of Safety
How Responder’s
felt about their
City/Town as a
place to live
&
Level of Safety of
their City/Town
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Affordable Housing & Homelessness
Survey Data
19 Responder’s city/town as a place to
live
Level of Safety
14 54
17 4
0 7
57 20
8 0
0 10
20 30
40 50
60 Excellent Good Fair Poor Don't Know
Your city/town as a place to live Level of Safety
How Responder’s
felt about
Concord as a
place to live
&
Level of Safety of
Concord
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data
Excellent
15%
Good
33%
Fair
28%
Poor
18%
Don’t Know
6%
Excellent
Good
Fair
Poor
Don’t Know
Excellent
18%
Good
42%
Fair
26%
Poor
12%
Don't Know
2%
Excellent
Good
Fair
Poor
Don't Know
Access to Public
Transportation
Ease of Active Transportation
(e.g. walking, bicycling, etc.)

2025-30 Con Plan - Non-Housing Survey Data
Excellent
14%
Good
34%
Fair
33%
Poor
14%
Don’t Know
5%
Excellent
Good
Fair
Poor
Don’t Know
Excellent
25%
Good
39%
Fair
25%
Poor
8%
Don't Know
3%
Excellent
Good
Fair
Poor
Don't Know
Access to Public
Transportation -Concord
Ease of Active Transportation (e.g. walking,
bicycling, etc.) Concord

2025-30 Con Plan - Non-Housing Survey Data
Excellent
35%
Good
36%
Fair
18%
Poor
10%
Don't Know
1%
Access to groceries and produce
Excellent
Good
Fair
Poor
Don't Know
How
responder’s
felt about
access to
groceries and
produce in
their
communities

2025-30 Con Plan - Non-Housing Survey Data
Excellent
33%
Good
45%
Fair
18%
Poor
2%
Don't Know
2%
Access to groceries and produce
Excellent
Good
Fair
Poor
Don't Know
How
responder’s
felt about
access to
groceries and
produce in
Concord

Services for
Specific Populations

How
responder’s
felt about
services for
older adults in
their
community
30 100
93 44
92 0
20 40
60 80
100
120
Excellent Good Fair Poor Don’t' Know
Overall, how would you rate services for older adults in your community?
2025-30 Con Plan - Non-Housing Survey Data

How
responder’s
felt about
services for
older adults in
Concord
3 27
25 10
27 0
5 10
15 20
25 30
Excellent Good Fair Poor Don’t' Know
Overall, how would you rate services for older adults in your community?
2025-30 Con Plan - Non-Housing Survey Data

Responders
answering if
they knew, or
did not know,
if they have a
senior center
in their
community
Yes
72%
No
6%
Don't Know
22%
Does you community have a senior center?
Yes
No
Don't Know
2025-30 Con Plan - Non-Housing Survey Data

Responders
answering if
they knew, or
did not know,
if they have a
senior center
in Concord
Yes
85%
No
3%
Don't Know
12%
Does you community have a senior center?
Yes
No
Don't Know
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data
181
125
191
192
144
82 71
192
121
94 25
0 50 100 150 200 250
Outreach/information & referral/socilazation
Legal services
Grocery & food programs
Senior Center-based programs/services
Adult Day health care
Advocacy/investigation in nursing home and care facilities Care management and assessment
Transportation
Wellness calls and home visits
Independent living skills training/aids
other
Which services do you believe are especially needed in your community for older persons and those with disabilities?
Services
responder’s
feel are
especially
needed in
their
communities
for older
persons and
those with
disabilities
(Responders were
allowed to choose up
to 5 options)

2025-30 Con Plan - Non-Housing Survey Data
32 14
23 8
6 3
1 9
3 2
0 0 5 10 15 20 25 30 35
Outreach/information & referral/socilazation
Legal services
Grocery & food programs
Senior Center-based programs/services
Adult Day health care
Advocacy/investigation in nursing home and care facilities Care management and assessment
Transportation
Wellness calls and home visits
Independent living skills training/aids
other
Which services do you believe are especially needed in your community for older persons and those with disabilities?
Services
especially
needed in
Concord for
older persons
and those
with
disabilities
(Responders were
allowed to choose up
to 5 options)

How
Responder’s
rated services
provided for
youth in their
community
34 112
94 42
75 Overall, how would you rate services provided to youth in your community?
Excellent
Good
Fair
Poor
Don't Know
2025-30 Con Plan - Non-Housing Survey Data

How
Responder’s
rated services
provided for
youth in
Concord
2 28
23 9
29 Overall, how would you rate services provided to youth in your community?
Excellent
Good
Fair
Poor
Don't Know
2025-30 Con Plan - Non-Housing Survey Data

Services
responders feel are
especially needed
in their community
for youth and
families
(Responders were allowed to pick
up to 5 options)
2025-30 Con Plan - Non-Housing Survey Data
132
164
232
181
184
163
213
86 65
24 0 50 100 150 200 250
Violence intervention & prevention for youth
Services for at-risk youth
Mental health and support services for youth and families Recreation, sports, classes, camps, arts for youth
After School Recreation Programs
After School Educational Programs
Child Care that is affordable and high quality
Transportation
Services for LGBTQIA+ youth
Other
Which services do you believe are especially needed in your community for youth and families?

Services especially
needed Concord for
youth and families
(Responders were allowed to pick
up to 5 options)
2025-30 Con Plan - Non-Housing Survey Data
20 21
25 21
18 10
20 3
7 1
0 5 10 15 20 25 30
Violence intervention & prevention for youth
Services for at-risk youth
Mental health and support services for youth and families Recreation, sports, classes, camps, arts for youth
After School Recreation Programs
After School Educational Programs
Child Care that is affordable and high quality
Transportation
Services for LGBTQIA+ youth
Other
Which services do you believe are especially needed in your community for youth and families?

Services
responders believe
are most needed in
their community
for those
experiencing abuse
and family violence
(Responders could choose up to
3 options) 19
138
95 185
216
201
0 50 100 150 200 250
Other
Family violence prevention and counseling
Services for adult victims of family violence
Services for foster children who have been
abused/neglected and are wards of the court
Services for child victims of family violence
Services for child victims of sexual assault
What services are most needed in your community for those that are experiencing abuse and family violence
2025-30 Con Plan - Non-Housing Survey Data

Services most
needed in Concord
for those
experiencing abuse
and family violence
(Responders could choose up to
3 options)
1 18
14 15
28 24
0 5 10 15 20 25 30
Other
Family violence prevention and counseling
Services for adult victims of family violence
Services for foster children who have been
abused/neglected and are wards of the court
Services for child victims of family violence
Services for child victims of sexual assault
What services are most needed in your community for those that are experiencing abuse and family violence
2025-30 Con Plan - Non-Housing Survey Data

Health-related
services responders
believed are most
needed for lower-
income and/or
persons without
health insurance
(Responders could choose
up to 3 options)
213 196
287
170
33 9
44 0
50 100
150
200
250
300
350
Physical
Health
serivices
Dental
services
Mental
Health
services
Drug abuse /
addiction
services
Cancer
support
services

HIV / AIDS
support
services
Healthy
homes
testing &
remediation
(lead-based
paint, carbon
monnoxide,
etc.)
Health-related services most needed by members of your
community; especially those who are lower-income and may not have health insurance
2025-30 Con Plan - Non-Housing Survey Data

Health-related
services most
needed for lower-
income and/or
persons without
health insurance -
Concord
(Responders could choose
up to 3 options)
33 49
73 42
8 2 3
0 10
20 30
40 50
60 70
80 Physical
Health
serivices
Dental
services
Mental
Health
services
Drug abuse /
addiction
services
Cancer
support
services

HIV / AIDS
support
services
Healthy
homes
testing &
remediation
(lead-based
paint, carbon
monnoxide,
etc.)
Health-related services most needed by members of your
community; especially those who are lower-income and may not have health insurance
2025-30 Con Plan - Non-Housing Survey Data

General Services

General public
services responders
believe are most
needed in their
communities
26 45
88 176
71 202
240
231
0 50 100 150 200 250 300
Other
Services for migrant farm workers
English literacy training (teaching adults how to read) Crime awareness/prevention
Credit Counseling
Food & Hunger (like food banks and feeding
programs)
Information & referral (connecting people with
resources)
Crisis intervention/emergency services
Which general public services are most needed in your
community?
( Responders were allowed
to choose up to 4 options)
2025-30 Con Plan - Non-Housing Survey Data

General public
services most
needed in Concord
0 9
8 15
2 20
10 28
0 5 10 15 20 25 30
Other
Services for migrant farm workers
English literacy training (teaching adults how to read) Crime awareness/prevention
Credit Counseling
Food & Hunger (like food banks and feeding
programs)
Information & referral (connecting people with
resources)
Crisis intervention/emergency services
Which general public services are most needed in your
community?
( Responders were allowed
to choose up to 4 options)
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data
Yes, 339
No, 20
Do you have high-speed internet /
broadband at home?
Yes No
8 5
3 1
2 I can't afford high speed internet
High speed internet is available, but not reliable
High speed internet is not available
I use high speed internet somewhere else (friend,
library, café, etc.)
I do not need high speed internet
0 1 2 3 4 5 6 7 8 9
If not, can you please tell us why?

2025-30 Con Plan - Non-Housing Survey Data
Yes, 89
No, 3
Do you have high-speed internet /
broadband at home in Concord
Yes No
2 0
1 0
0 I can't afford high speed internet
High speed internet is available, but not reliable
High speed internet is not available
I use high speed internet somewhere else (friend,
library, café, etc.)
I do not need high speed internet
0 0.5 1 1.5 2 2.5
If not, can you please tell us why?

How responders
felt about the
comfortability of
their home
and
access to
communal space
for refuge
317
145
35 72
0 137
0 50
100
150
200
250
300
350
Do you feel that your home is comfortable
(e.g. adequate heating, sufficient power,
etc.)?
In response to extreme weather and hazard
events, do you feel that you have access to
communal space for refuge (e.g. phone
charging, air conditioning, etc)?
Yes No Not sure
2025-30 Con Plan - Non-Housing Survey Data

How responders
felt about the
comfortability of
their home
and
access to
communal space
for refuge- Concord
81 37
9 11
0 42
0 10
20 30
40 50
60 70
80 90
Do you feel that your home is comfortable
(e.g. adequate heating, sufficient power, etc.)?
In response to extreme weather and hazard
events, do you feel that you have access to
communal space for refuge (e.g. phone
charging, air conditioning, etc)?
Yes No Not sure
2025-30 Con Plan - Non-Housing Survey Data

Economic Development
& Public Facilities and
Infrastructure

Economic
development
activities
responders felt
are most
needed in their
community
22 63
27 15
39 3
50 22
10 85
0 10 20 30 40 50 60 70 80 90
Other
Pollution/property cleanup
Storefront improvements in low income areas
Small business loans
Retail development
Banking/lending for commerical development
Job development and creation
Training for small business owners/start-ups
Technical assistance to small business
Job training with placement services and follow-up
Which Economic Development activities are most needed in your community?
2025-30 Con Plan - Non-Housing Survey Data

Economic
development
activities most
needed in
Concord
1 22
11 2
8 2
6 2
10 33
0 5 10 15 20 25 30 35
Other
Pollution/property cleanup
Storefront improvements in low income areas
Small business loans
Retail development
Banking/lending for commerical development
Job development and creation
Training for small business owners/start-ups
Technical assistance to small business
Job training with placement services and follow-up
Which Economic Development activities are most needed in your community?
2025-30 Con Plan - Non-Housing Survey Data

Public Facilities
most needed in
their community
and/or needed
improvements
49 32
83 111
91 104
149
154
170
178
128
0 20 40 60 80 100 120 140 160 180 200
Other
Other public facility improvements
Improve the accessibility to public facilities for persons who are disabled
Facilities for persons with disabilities
Nonprofit facilities
Library
Parks and Recreation Facilities
Community Centers
Child Care Centers/Preschool Daycare
Youth Centers
Senior Centers
Which types of public facilities do you believe your community needs more of and/or needs renovation/improvement?
Responders could choose
up to 3 options
2025-30 Con Plan - Non-Housing Survey Data

Public Facilities
most needed
and/or needs
improvements in
Concord
3 2
22 21
13 19
41 31
47 32
29 0 5 10 15 20 25 30 35 40 45 50
Other
Other public facility improvements
Improve the accessibility to public facilities for persons who are disabled
Facilities for persons with disabilities
Nonprofit facilities
Library
Parks and Recreation Facilities
Community Centers
Child Care Centers/Preschool Daycare
Youth Centers
Senior Centers
Which types of public facilities do you believe your community needs more of and/or needs renovation/improvement?
Responders could choose
up to 3 options
2025-30 Con Plan - Non-Housing Survey Data

Accessibility of
streets and
sidewalks in their
community
Excellent, 32
Good, 134
Fair, 117
Poor, 73
Don't Know, 2
What is the general condition of the streets and sidewalk accessibility in your community?
Excellent Good Fair Poor Don't Know
2025-30 Con Plan - Non-Housing Survey Data

Accessibility of
streets and
sidewalks in
Concord
Excellent, 2
Good, 24
Fair, 39
Poor, 27
Don't Know, 0
What is the general condition of the streets and sidewalk accessibility in your community?
Excellent Good Fair Poor Don't Know
2025-30 Con Plan - Non-Housing Survey Data

Infrastructure
improvements
most needed
in their
community
211
142
176
168
63 115
132
99 62
47 0
50 100
150
200
250
What are the greatest infrastructure needs in your community? Street Improvements
Street Lighting
Sidewalk improvements or
curb cuts
Beautification / enhanced
public space
Historic preservation
Attractive downtown business
district
Accessibility / Safety for
disabled persons
Stormwater runoff / drainage
systems
Agricultural preservation
Other
2025-30 Con Plan - Non-Housing Survey Data

Infrastructure
improvements
most needed
in Concord
77 37 35 37
12 17
32 31
15 3
0 10
20 30
40 50
60 70
80 90
What are the greatest infrastructure needs in your community? Street Improvements
Street Lighting
Sidewalk improvements or
curb cuts
Beautification / enhanced
public space
Historic preservation
Attractive downtown business
district
Accessibility / Safety for
disabled persons
Stormwater runoff / drainage
systems
Agricultural preservation
Other
2025-30 Con Plan - Non-Housing Survey Data

Con Plan Community
Meetings –
Investment Activity
Results
In person community
meetings hosted in Antioch,
Brentwood, Concord,
Richmond, and San Ramon
2025-30 Con Plan - Non-Housing Survey Data

Funding
Activity
2025-30 Con Plan - Non-Housing Survey Data
Participants were given play money and asked
to invest their “program funds” into one or
several eligible services buckets which
included:

Homelessness Services
Emergency Shelter/Housing
Seniors/Disabled Services
Families & Youth
Public Facilities and Infrastructure
Economic Development
Community Health
Out of the seven eligible services, participants
had to prioritize which services they thought
needed funding most by only being able to
choose no more than 5 services to fund.

City of
Concord
Meeting
Homelessness
Services
20%
Emergency
Shelter/Housing
15%
Seniors/Disabled
Services
5%
Families & Youth
20%
Public Facilities and
Infrastrucutre
0%
Economic
Development
30%
Community Health
10%
Homelessness Services Emergency Shelter/Housing
Seniors/Disabled Services Families & Youth
Public Facilities and Infrastrucutre Economic Development Community Health
2025-30 Con Plan - Non-Housing Survey Data

Non-Housing Stakeholder Focus Group Meeting
2025-30 Con Plan - Non-Housing Survey Data

Non-Housing
Stakeholder’s
Meeting
The County held a virtual Non-Housing Stakeholder meeting on June 13, 2024, inviting multiple agencies that provide non-housing services to give their input on what they see and experience working with clients directly
The meeting broke out into breakout
rooms, allowing attendees to choose
one of the four categories to provide
comments on:

General – Familial Services
Youth
Senior / Disabled
Economic Development
Each breakout group was asked to provide their thoughts and comments on four prompts / questions
2025-30 Con Plan - Non-Housing Survey Data

Breakout Groups –
General-Familial
Services
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

Breakout Group –
Youth
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

Breakout Group –
Senior / Disabled
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data
Stars indicate
more than one
stakeholder agreed
with the statement

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

Breakout Room –
Economic
Development
2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

2025-30 Con Plan - Non-Housing Survey Data

Proposed
Priorities for
Consolidated
Plan 2025-2030
CDBG staff proposes to continue the four main priorities for the next five-year period (2025-2030), as follows:
 1. Affordable Housing
 New Construction of Affordable Rental Housing
 Increase Homeownership Opportunities
 Preservation of Existing Affordable Housing Stock
 Permanent Supportive Housing Stock
 2. Reduce/Alleviate Homelessness
 Homeless Prevention
 Rapid Rehousing
 3. Non-Housing Community Development
 Public Services
 Non-Homeless Special Needs
 Youth
 Fair Housing
 Economic Development
 Infrastructure and Public Facilities
 4. Administration (Administration of the various Federal Programs). 2025-30 Con Plan - Non-Housing Survey Data

From: Barone, Valerie <[email protected]> Sent: Tuesday, November 12, 2024 1:27 PM
To: Kain, Brenda <[email protected]>; Gaughan, Cathy <[email protected]>; Fockler, Joelle <[email protected]>; Ezell, Justin <[email protected]>; McAuley, Wendy <[email protected]> Subject: Question on item 5.g: 2025-2030 Consolidated Plan Funding Priorities Importance: High
Laura H.,
Below are the questions and answers to the questions you asked me earlier today on this item. Joelle, please bench this e-mail for tonight’s councilmeeting.

1) How do these goals for Concord compare to the last Con plans goals for Concord, and if they changed how and why? These Con Plan goals mirror those of the last two cycles (2015/20 and 2020/25). They allow for a very broad range of activities, with Non-Housing Community Development accounting for the bulk of Public Services.

2) Do any of this year’s goals differ from the other agencies in the consortium in the plan and why? The Consortium developed these goals two cycles back. Identifying the same goals maximizes CDBG dollars and allows organizations across the County to apply to all jurisdictions where they provide services using one application and one reporting system.

Valerie

Valerie Barone, City Manager (she/her/hers)
City of Concord | Website: www.cityofconcord.org
( (925) 671-3150 | * [email protected]
1950 Parkside Drive, MS/01, Concord, CA 94519

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Benched Correspondence
Agenda Item No, 5g
November 12, 2024

Staff Report
Date: November 12, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Karan Reid, Director of Finance
Prepared by: Karan Reid, Director of Finance
[email protected]
(925) 671-3192
Subject: Considering approval of the First Amendment to the Professional Services Agreement, Agreement No. 3418, for interim staff support and other procurement support services to support the Purchasing Division of the Finance Department in the amount of $120,000, for a new not-to-exceed amount of $205,000, and authorizing the City Manager to execute the agreement in a form acceptable to the City Attorney. (General Fund)
Report in Brief
Council is requested to approve a first amendment to the professional services agreement with Periscope Holdings Inc. (dba NIGP Consulting) to perform essential interim staff support and additional procurement support services. NIGP Consulting completed a strategic assessment of the City’s Purchasing Division and has provided recommendations for improvements to align the City’s purchasing function with current best practices and ensure compliance with legal requirements. In addition, the technical lead purchasing position has been vacant since December 2023 and staff augmentation services are needed until the position is filled. To ensure adequate coverage and begin implementation of high priority recommendations from the assessment, Council is requested to authorize a $120,000 increase to the contract, for a not to exceed amount of $205,000, the increased cost will be paid for from budget savings in Finance primarily due to staff vacancies.

5.h5.h5.h

City Council Agenda Report
Agenda Item No. 5.h
November 12, 2024
Recommended Action
Approve the First Amendment to the Professional Services Agreement, Agreement No. 3418, for Interim Staff Support and Other Procurement Support Services to support the Purchasing Division of the Finance Department in the amount of $120,000, for a new not-to-exceed amount of $205,000, and authorizing the City Manager to execute the agreement in a form acceptable to the City Attorney.

Background
The City has experienced high turnover in the Purchasing Agent position over the last several years. During this last vacancy the Finance Director wanted a technical review of our purchasing process as the turnover led to the identification of likely opportunities to improve efficiencies in the City’s procurement processes. Lacking a tenured subject matter expert, the Finance Department hired NIGP Consulting to conduct the assessment. .

On March 1, 2024, the City entered into an agreement with Periscope Holdings Inc. (dba NIGP Consulting) to prepare a Strategic Procurement Review of the City’s purchasing function and to provide interim staff augmentation services to cover the vacancy of the Purchasing Agent. NIGP Consulting has conducted procurement analyses and reviews for over 100 public sector clients and are experts in the public procurement process.

Analysis
NIGP Consulting has completed their Strategic Procurement Review and has provided the Finance Department and City Manager with recommendations for changes to the City’s purchasing function. With the current key vacancy of the lead technical position in Purchasing and the retirement of the Director of Finance later this year, the Finance Department requires outside technical support to begin implementation of high priority recommendations. NIGP Consulting has the expertise and knowledge to assist city staff in making key changes to the procurement processes that will have an immediate impact on improving the function. In addition, NIGP Consulting has been providing interim staff augmentation services to support the City’s purchasing function. The requested amendment to the contract will provide for additional staff support until a new lead purchasing position is filled. Currently the City is contracting for around 20-hours a week for this service. The recruitment for a Purchasing Manager will begin shortly and is anticipated to be complete in March 2025. Additionally, this amendment will allow the City to contract for work to implement high priority recommendations from the assessment. This work will be done under the direction of the Finance Director until her retirement and then under the direction of the City Manager or her designee if the new Finance Director is not yet in place.

Financial Impact
No impact to the General Fund; sufficient funds exist in the Finance Department budget from budget savings, primarily from staff vacancies, to fund this contract amendment.

City Council Agenda Report
Agenda Item No. 5.h
November 12, 2024
Public Contact
The City Council Agenda was posted.

Attachment

1. First Amendment to Professional Services Agreement No. 3418 with Periscope Holdings, Inc., with Exhibit A, Strategic Procurement Review and Related Procurement Services

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
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28 This First Amendment to Professional Services Agreement (“First Amendment”) is entered into on this date, November 13, 2024, and amends the Professional Services Agreement, Agreement No. 3418, between the City of Concord (“CITY”) and Periscope Holdings, Inc. (dba NIGP Consulting) (“CONSULTANT”).

WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement, Agreement No.3418, dated March 1, 2024 (the “Agreement”), wherein CONSULTANT agreed to provide strategic procurement review and staff augmentation services.

WHEREAS, the parties hereto desire to amend the agreement to provide for additional compensation;
NOW THEREFORE, in consideration of the promises and conditions set forth in the Agreement, the parties mutually desire to amend the Agreement as follows:

1. Section 3 “PAYMENT” is hereby amended to read as follows: The compensation to be paid to CONSULTANT including payment for professional services and reimbursable expenses, shall be at the rate and schedules in detail in Exhibit A.

However, in no event shall the amount CITY pays CONSULTANT exceed Two Hundred Five thousand dollars ($205,000) for the term of this Agreement.

2. Except as expressly amended herein, all other terms and conditions of the Professional Services Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment on the date indicated above.

Signatures on the following page.

Attachment 1

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28 Dated: ___________ Periscope Holdings, Inc.

BY: ________________________
Mark Eigenbauer, President
[email protected]
Dated: ___________ CITY OF CONCORD
By: _________________________
Valerie J. Barone
City Manager
APPROVED AS TO FORM: ATTEST:
____________________________ ____________________________________ Susanne Brown Joelle Fockler, MMC
City Attorney City Clerk
FINANCE DIRECTOR'S CERTIFICATION:

Concord, California
Date: ________________

I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 2024-25 TO PAY THE ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT.

THE SUM OF $205,000. Account Code 10031001Z01 63800 400.

Finance Director's Signature

Page | 1
Amendment #1

STRATEGIC PROCUREMENT REVIEW
and RELATED PROCUREMENT SERVICES
For
City of Concord
Proposal Contact: Marcheta Gillespie
[email protected]/(520)940-7194

EXHIBIT A

Page | 2
I. Statement of Work
Other Available Procurement Support Services:

NIGP Consulting shall provide additional procurement consulting services in the form of Advisory or Implementation Services, or specifically defined projects, as mutually agreed upon by both parties. Upon an agreed upon Scope of Work, services and/or projects will be specifically priced according to the following hourly rates:

Advisory Services: $259/hour
Implementation Services $231 - $259/hour
Project Senior Consultant: $259/hour
Project Consultant: $232/hour
Project Associate Consultant: $180/hour
Following are some of the available services available to the City:

Staff Augmentation Services
NIGP Consulting provides interim staff augmentation services to the City. Services include advisory and technical procurement services which may include any one or more of the following:
• Providing procurement advisory support to the City leadership • Participate in any calls, meetings, emails or other communications • Develop scopes of work and specifications for competitive sourcing processes • Draft solicitation and contract documents
• Conduct or assist in conducting sourcing such as Invitations for Bid, Request for Qualifications and Requests for Proposals
• Conduct or assist in conducting evaluation activities, such pre-bid or pre-proposal conferences, interviews, reference checks and negotiations
• Work with designated the City staff, attorney, suppliers, contractors and customers in executing the above responsibilities
• Assist the City staff with other procurement related actions as identified by the City • Ensure compliance with applicable GA law and any applicable the City procurement policies and procedures, and
• Maintain regular communication with designated the City staff to obtain project assignments, provide assignment status and to identify any project challenges Submitted by:

NIGP Consulting
(powered by Periscope)
Submitted: 10/24/24
15 British American Blvd
Latham, NY 12110

Page | 3
• Ordinances, statutes, procurement policies to ensure consistency with current practices and industry best practices in the profession
• State legislation that impacts the City
• Regulatory constraints that may impede efficiency
• Other policy and procedures manuals related to purchasing practices and procedures, such as PCard programs and vendor guides.

Policy and/or Procedure will be developed or revised in consideration of the American Bar Association Model Procurement Code and Regulations and appropriate State of California requirements. Drafts of Policy and/or Procedure documents will be reviewed and revised with input from the City team prior to the creating the Final Deliverable(s).

Process Mapping of Additional and/or Detailed Current State and Proposed Future State NIGP Consulting provides process analysis and mapping services for all procurement related processes.

The NIGP Consulting Team will coordinate Mapping Sessions with the City staff. The mapping sessions will document all steps, tasks, roles, documents, data, metrics, approvals, connections and systems/technology for all identified procurement processes. The resulting deliverable from the Mapping Session will reflect the Current State of the City Procurement, a GAP analysis where inefficiencies and inconsistencies lie in the Current State and a draft action plan with recommendations for a proposed Future State.

Signature
An authorized signature below indicates acceptance of this Contract Amendment.

Agreed:

By: By:
______________________________ ______________________________ Periscope Holdings, Inc. City of Concord
______________________________ ______________________________ Signature Signature
______________________________
Staff Augmentation Hourly Rate: $140/hour
Advisory, Implementation and Additional Support Services NIGP Consulting can provide additional support services that are applicable to assisting the City in implementing change and transforming the procurement function based upon the Assessment. These services are available on a fixed-priced basis (once a project deliverable is identified and defined) or on an hourly basis.

Policies and Procedures Development or Revision
NIGP Consulting provides policy and procedure development and/or revision services. In this role, NIGP Consulting would review all available City documents including:

Page | 4
Mark Eigenbauer, President ______________________________ Printed Name and Title
______________________________ ______________________________ Date Date

Staff Report
Date: November 12, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Carlton Thompson, PE, City Engineer
Bernard Enrile, PE, CIP Manager
Prepared by: Tianjun Cao, PE, Associate Civil Engineer
[email protected]
(925) 671-3243
Subject: Considering authorizing City staff to utilize up to a 41.2% contingency (increase from 30% contingency of $70,725.90 to

41.2% contingency of $97,031.30) on the existing construction contract with Villalobos & Associates for the Citywide
Sidewalk Repair (Project No. 2666) to fulfill contract change orders that become necessary to complete the project (Funded by Measure V Funds).

CEQA: Not a project/exempt per CEQA Guidelines Sections 15060 (c), 15061 (b)(3), 15273, 15378, 15301, 15302, 15304, and/or Public Resources Code Section 21065.

Report in Brief
The Citywide Sidewalk Repair project (Project No. 2666) (Project) constructed sidewalk repairs in City owned facilities. The locations or streets included in the project are Baldwin Community Park, Bisso Lane, City Hall, Ellis Lake Park, and N 6th Street between Willow Pass Road and Bonifacio Drive (See Attachment 1). Project improvements include sidewalk, curb and gutter, and tree root protection. Construction began in August 2024 and was completed in September 2024.

To address a quantity miscalculation by a third-party project designer, staff authorized additional work during construction to ensure the project was being completed comprehensively and aligned with the original vision approved for the project. Doing so also maximized the efficient and effective use of Measure V funding. Therefore, an

5.i5.i5.i

City Council Agenda Report
Agenda Item No. 5.j
November 12, 2024
increase in contingency is needed to close out the project. There are adequate funds within the project budget to cover this cost.

Recommended Action
Authorize the 41.2% contingency (increase from 30% contingency of $70,725.90 to

41.2% contingency of $97,031.30) on the completed construction contract with Villalobos & Associates for the Citywide Sidewalk Repair (Project No. 2666) to fulfill contract change orders that became necessary to complete the project (Funded by Measure V Funds).

Background
The Project was approved by the City Council (Council) in June 2022 as part of the Two-Year Capital Improvement Program budget adoption. The construction contract was awarded to Villalobos & Associates, Inc. at the March 26, 2024 Council meeting.

The specific scope of work for the Project included sidewalk repair in various areas around the City. This project is part of the on-going effort to address damaged or uplifted sidewalk within City owned facilities.

Construction on the Project began in early August 2024 and was completed in mid- September 2024. During the layout of work limits in the field prior to construction activities, it was discovered that an entire plan sheet worth of sidewalk repair quantity was not included in the original bid amount. This quantity discrepancy resulted in about a 15% increase of the sidewalk repair bid quantity, which is the equivalent of about $28,000 based upon unit pricing received from the contractor. Because this quantity was not included in the original bid amount, the need for an increase to construction contingency from 30% to 41.2% is necessary.

The remaining extra work costs were the result of adding additional areas of work within the project locations, mostly focused on N 6th St and Baldwin Park. By adding additional areas of work, this resulted in an overall better product for all users of these City owned facilities and addressed several deficiencies that were observed from the on-going Americans with Disabilities Act (ADA) Transition Plan update.

This approach also maximized the efficient and effective use of Measure V funding by allowing the sidewalk repairs to be completed under an existing agreement with favorable pricing, avoiding the need to rebid a smaller project that would have resulted in higher unit costs.

Financial Impact
The current total budget for this project is $500,000 and is funded by Measure V Funds (Fund 407). There are sufficient funds to cover the increase in construction contract contingency.

City Council Agenda Report
Agenda Item No. 5.j
November 12, 2024
Environmental Determination
Pursuant to CEQA Guidelines Sections 15060 (c), 15061 (b)(3), 15273, 15378, and Public Resources Code Section 21065, increase of construction contingency is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it will not result in a direct or reasonably foreseeable indirect physical change in the environment. In the alternative, increase of construction contingency is exempt under CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, and 15304 – Minor Alterations to Land, as it involves constructing curb ramps where there is existing sidewalk, striping, and minimal paving work. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 applies. This determination reflects the City’s independent judgement and analysis. The Notice of Exemption was filed with the County on April 2, 2024.

Public Contact
The City Council Agenda was posted.

Attachment

1. Location Map

Attachment 1

Location Map

Citywide Sidewalk Repair (Project 2666)

From: Suzan Requa <[email protected]>
Sent: Tuesday, November 12, 2024 2:54 PM
To: Birsan, Edi <[email protected]>; Hoffmeister, Laura <[email protected]>; Nakamura, Laura <[email protected]>; Obringer, Carlyn <[email protected]>; Aliano, Dominic <[email protected]>; City Clerk <[email protected]> Cc: Graciela Reynoso <[email protected]>; Hope Johnson <[email protected]>; David Requa <[email protected]> Subject: CITY COUNCIL CONSENT CALENDAR Measure i see below separate consideration

To Concord City Council Members and City Clerk:

We want this Consent Item considered separately and full transparency before a vote after a clear explanation of how this design error happened, if a contractor was responsible, and how the cost of the change in design was established. What are the lessons learned by our City Staff in the approval of the design and the contractor estimates.

Sincerely, Suzan Requa, Graciela Reynoso
Concord Residents

i. Considering – authorizing City staff to utilize up to a 41.2% contingency (increase from 30% contingency of $70,725.90 to 41.2% contingency of $97,031.30) on the existing construction contract with Villalobos & Associates for the Citywide Sidewalk Repair (Project No. 2666) to fulfill contract change orders that become necessary to complete the project (Funded by Measure V Funds). Recommended by the Assistant City Manager. CEQA: Not a project/exempt per CEQA Guidelines Sections 15060 (c), 15061 (b)(3), 15273, 15378, 15301, 15302, 15304, and/or Public Resources Code Section 21065.

Benched Correspondence
Agenda Item No. 5.i
November 12, 2024

Staff Report
Date: November 12, 2024
To: City Council
From: Edi Birsan, Mayor
Carlyn Obringer, Vice Mayor
Reviewed by: Valerie J. Barone, City Manager
Jasmin Loi, Director of Human Resources
Prepared by: James E. Peavey, Human Resources Manager
[email protected]
(925) 671-3397
Subject: Considering the following actions:

1. Approval of an amendment to the employment agreement between the City of Concord and City Attorney Susanne
Brown amending Section 7(a), approving a base wage increase of 5% effective the first full pay period after September 3, 2024, and adding Section 7(c), contributing $18,000 in calendar year 2024 to Employee’s 401(k) Deferred Compensation Account, which shall be distributed in a lump sum in the first full pay period after this Amendment is executed, and contributing $15,000 annually to Employee’s 401(k) Deferred Compensation Account in calendar year 2025 and each calendar year
thereafter, distributed on a bi-weekly basis in Employee’s paychecks; and

2. Adoption of a Resolution approving the City of Concord’s Salary Schedule, effective September 16, 2024, in accordance with the requirements of the California Public Employees’ Retirement System for a publicly available pay schedule.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c), 15061(b), 15273, and/or 15378.

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City Council Agenda Report
Agenda Item No. 6.a
November 12, 2024
Report in Brief
On April 14, 2016, Susanne Brown (“Brown”) was appointed City Attorney for the City of Concord (“City”) and her performance is evaluated annually by the City Council (“Council”). On September 3, 2024, Council met in closed session to review the performance of Ms. Brown. Council is pleased with her performance and concluded Brown has efficiently and effectively serving as City Attorney.

Based on Council’s performance evaluation of City Attorney Brown, Council recommends amending Section 7(a) of the employment agreement to reflect that effective the first full pay period after September 3, 2024, Brown’s current base salary for Fiscal Year 2024-25 shall increase 5%; which will result in an annualized rate of $318,504.16.1 Additionally, Council recommends adding Section 7(c) to reflect that in Fiscal Year 2024-25 the City shall contribute $18,000 to Brown’s 401(k) deferred compensation account,2 and thereafter shall contribute $15,000 annually to Brown’s 401(k) deferred compensation account.3
To comply with the California Public Employees’ Retirement System’s regulations, Council must adopt a resolution approving the amendment of the salary schedule to reflect the new salary of the City Attorney.

Recommended Action

1. Approve an amendment to the employment agreement between the City of Concord and City Attorney Susanne Brown amending Section 7(a) and adding Section 7(c); and

2. Adopt a Resolution approving the City of Concord’s Salary Schedule, effective September 16, 2024, in accordance with the requirements of the California Public Employees’ Retirement System for a publicly available pay schedule.

Background
In 2016, the California legislature adopted Senate Bill 1436, which requires a legislative body to orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, during an open meeting at which the final action is to be taken.

California Code of Regulations Section 570.5 requires Council adopt amendments to the City’s salary schedule by resolution at a public meeting. This obligation arises whenever salary ranges are changed to ensure salary rates are transparent and publicly available. These publicly adopted rates are used by the California Public Employees’ 1 The amount is calculated by applying the 5% increase to the current hourly rate, truncated to four decimal places and then multiplied by 2,080.
2 Distributed by lump sum payment in the first full pay period after the amendment is executed. 3 Distributed bi-weekly via Brown’s paychecks.

City Council Agenda Report
Agenda Item No. 6.a
November 12, 2024
Retirement System to determine the appropriate compensation earnable for each City employee when calculating his/her pension benefit.

Analysis
Ms. Brown has provided exemplary service in the eight plus years she has served as City Attorney. In that time, Ms. Brown’s contract was amended once, on November 18, 2019, to increase her annual leave.

After completing Council’s most recent annual performance review of her work, Council recommends a salary increase and additional contributions to her 401(k) deferred compensation account detailed in this staff report. Consistent with Senate Bill 1436, these recommended amendments are being presented orally at the November 12, 2024, public meeting prior to Council taking final action.

Financial Impact
The financial impact to fund the proposed contract amendments will be $41,100 for fiscal year 24-25 and in fiscal year 25-26 it will be $34,200. Funds are available in the adopted budget for this Fiscal Year and funds will be incorporated into the next biennial budget for future fiscal years.

Environmental Determination
None of the actions herein constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c)(2), 15060(c)(3), 15273, and/or 15378 because none of the activities has the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment; even if any activity was a project under CEQA, each is exempt under 14 Cal. Code Regs. Sections 15061(b)(2), 15061(b)(3), 15273, and/or 15378(b)(4).

Public Contact
The Council Agenda was posted.

Attachments

1. Amendment No. 2 to City Attorney Employment Agreement

2. Resolution Approving the City of Concord’s Salary Schedule, Effective September 16, 2024, In Accordance With The Requirements Of The California Public Employees’ Retirement System For A Publicly Available Pay Schedule, with Exhibit A to Attachment 2 – City of Concord Salary Schedule

AMENDMENT NO. 2 TO CITY ATTORNEY

EMPLOYMENT AGREEMENT
THIS AMENDMENT NO. 2 TO THE AGREEMENT (“Amendment No. 2”) is dated November 12, 2024, and amends Section 7(a) and adds Section 7(c) to the City Attorney Employment Agreement between the City of Concord (“City”) and Susanne Meyer Brown (“Employee”) dated April 14, 2016, as previously amended on November 18, 2019, (collectively the “Agreement”) to read as follows:1

7. Compensation.
(a) Effective as of the first full pay period after September 3, 2024, Employee’s current base salary for FY 2024/25 will increase 5%, so that the City will pay Employee at the annualized rate of $318,504.162 for her services, payable at the same time as other employees of the City are paid and subject to customary withholding.
(b) Thereafter, to the extent allowed by law, Employee shall receive the same cost of living adjustments as provided to Executive Management employees of the City. In addition, the parties may agree at any time to other increases in compensation as may be warranted. (c) City shall contribute $18,000 in calendar year 2024 to Employee’s 401(k) Deferred Compensation Account, which shall be distributed in a lump sum in the first full pay period after this Amendment No. 2 is executed. City shall contribute $15,000 annually to Employee’s 401(k) Deferred Compensation Account in calendar year 2025 and each calendar year thereafter, which shall be distributed on a bi-weekly basis in Employee’s paychecks. The contributions provided for in this Paragraph 7(c) shall be in addition to any benefits provided for in Paragraph 8 as updated from time to time.

IN WITNESS WHEREOF, the City has caused this Amendment No. 2 to be signed on its behalf by the Mayor and duly attested by the City Clerk. It has also been executed by the Employee.

Signatures on Following Page.
1 Section 7(b) is reproduced for convenience, but remains unchanged. 2 The amount is calculated by applying the 5% increase to the current hourly rate, truncated to four decimal places, and then multiplied by 2080.

Attachment 1

11/2024 2
Susanne Meyer Brown, Employee Edi E. Birsan, Mayor
APPROVED AS TO FORM: ATTEST:

Thomas S. Capriola, Senior Assistant City
Attorney
Joelle Fockler, MMC, City Clerk
FINANCE DIRECTOR'S CERTIFICATION, CONCORD, CA, DATE: ________________ I hereby certify that adequate funds exist or will be received over fiscal year 2024-25 to pay the anticipated expenses to be incurred pursuant to this contract.

FINANCE DIRECTOR’S SIGNATURE

Res. No. 24-XX

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Approving the City of Concord’s Salary
Schedule, Effective September 16, 2024, In
Accordance with The Requirements Of The
California Public Employees’ Retirement System For
A Publicly Available Pay Schedule
Resolution No. 24-XX
/
WHEREAS, the California Public Employees’ Retirement Systems’ (CalPERS) regulations require member agencies formally adopt a publicly available pay schedule under Government Code Section 20636(b)(1) and California Code of Regulations Section 570.5; and WHEREAS, the City Council of the City of Concord has the authority to implement Government Code Section 20636(b)(1); and
WHEREAS, the information contained in the salary schedule effective September 16, 2024, has been approved by the City Council of the City of Concord within the adopted budget; and WHEREAS, the City Council of the City of Concord, after giving all public notices required by state and local law, held a duly noticed public hearing on November 12, 2024, on this item, considered testimony and information received at the public meeting, the oral and written reports from City of Concord staff, dated November 12, 2024, as well as other documents contained in the record of proceeding which are maintained at the offices of the City of Concord City Clerk’s Office, 1950 Parkside Drive, Concord, California.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. This action is exempt from California Environmental Quality Act (CEQA) review because none of the activities has the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, the activities consist of continuing administrative or maintenance activities, creating of government funding mechanism or other government fiscal activities, and/or organizational or administrative activities of government, which do not constitute a “project” within the meaning of Public Resources Code Section Attachment 2

Res. No. 24-XX
21065, CEQA Guidelines Sections 10560(c)(2), 15060(c)(3), 15273, and/or 15378 (including subsections (b)(2), (4) and/or (5)), and the activities do not constitute discretionary approval of a specific project. If any activity were determined to be a “project” for a CEQA analysis, such activity is either subject to a categorical exception set forth in CEQA Guidelines Section 15061(b)(2) or falls within the “Common Sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3).

No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City of Concord’s independent judgement and analysis.

Section 2. The City Council of the City of Concord adopts the salary schedule effective September 16, 2024, as shown in Exhibit A hereto.

Section 3. This resolution shall become effective immediately upon its passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Concord on November 12, 2024, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on November 12, 2024.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Thomas Stephen Capriola
Senior Assistant City Attorney
Attachment: Exhibit A – Salary Schedule

Exhibit A to Attachment 2

Staff Report
Date: November 12, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Justin Ezell, Assistant City Manager
Prepared by: Joelle Fockler, MMC, City Clerk
[email protected]
Subject: Considering revising Policy and Procedure No. 2 to define the mayoral rotation.

Report in Brief
On September 10, 2024, the City Council referred a discussion on a defined process for the annual selection of Mayor to the Council Committee on Policy Development and Internal Operations. The Committee (Birsan/Obringer) is recommending revising Policy and Procedure No. 2 (Attachment 1) to define the mayoral rotation.

Recommended Action
Approve revisions to Policy and Procedure No. 2 to define the mayoral rotation as follows:

If there is only one nomination for the position of Mayor and one for Vice Mayor, they will both be appointed. In the event of two or more nominations for a single position, the candidate who has not held the position the longest shall be appointed. If tied, the candidate with the highest percentage of votes in their last election shall be appointed. A candidate shall not serve as Mayor in their first year of office.

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City Council Agenda Report
Agenda Item No. 6.b
November 12, 2024
Background
On February 6, 2024, the City Council referred a discussion on codifying a defined process for the annual selection of mayor to the Council Committee on Policy Development and Internal Operations (PDIO) (Birsan/Obringer). The PDIO met on March 6, 2024, and directed staff to return to the City Council with a staff report bringing forth the Committee’s recommendation that Council codify its approach for selecting the mayor in an ordinance and outlining the Town of Danville’s current process along with a process Mayor Birsan suggested at the March 6 meeting.

On April 23, 2024, the City Council considered the item and directed the item back to the PDIO requesting that the PDIO either refine the language presented on April 23 or recommend a different approach for a defined mayoral rotation in Concord.

The PDIO met on June 26, 2024, and discussed various options of mayoral selection.

Following discussion, the committee directed staff to return to the City Council with a staff report bringing forth the Committee’s recommendation to revise Policy and Procedure No. 2 to define the mayoral rotation with the wording as follows:

If there is only one nomination for the position of Mayor and one for Vice Mayor, they will both be appointed. In the event of two or more nominations for a single position, the candidate who has not held the position the longest going back from the current term shall be appointed. If tied, the candidate with the highest percentage of votes in their last election shall be appointed.

If a Councilmember declines to accept the position of Mayor or Vice Mayor, then the City Clerk will request alternative nominations for Mayor and/or Vice Mayor from the Council. A Councilmember nominated by this process must receive confirmation by a majority of the Councilmembers to serve in the capacity of Mayor or Vice Mayor.

The City Council considered the mayoral rotation at its September 10, 2024, meeting, and referred the item back to the PDIO for further refinement to address Council’s concern that a newly elected or appointed City Councilmember would not have the needed experience serve as Mayor.

Analysis
The PDIO met on October 10, 2024, and discussed various options of mayoral selection. Following discussion, the committee directed staff to return to the City Council with a staff report bringing forth the Committee’s recommendation to revise Policy and Procedure No. 2 to define the mayoral rotation.

The proposed new language has been modified to add a sentence at the end of the first paragraph to address that a newly elected Councilmember should not serve as Mayor in their first year:

City Council Agenda Report
Agenda Item No. 6.b
November 12, 2024
If there is only one nomination for the position of Mayor and one for Vice Mayor, they will both be appointed. In the event of two or more nominations for a single position, the candidate who has not held the position the longest shall be appointed. If tied, the candidate with the highest percentage of votes in their last election shall be appointed. A candidate shall not serve as Mayor in their first year of office.

Financial Impact
A defined mayoral rotation does not have a financial impact.

Public Contact
The City Council Agenda was posted.

Attachment

1. Redline Policy and Procedure No. 2

CITY COUNCIL MEETING PROCEDURES

1. PURPOSE
To provide a procedural guide for the conduct of City Council meetings, including the preparation of agendas and minutes.

2. BACKGROUND
The City Council convenes regular and special meetings to conduct its business in accordance with California's open meeting law (the Brown Act, Government Code Section 54950 et seq.). A range of business matters come regularly before the City Council, including items requiring public discussion or a public hearing, routine items requiring formal action, and information items. To further the public interest, the City Council determines that it must focus its time and attention on the consideration of policy items, delegating to City staff those matters of an administrative nature. The City Council therefore sets forth herein a methodology for the expeditious and proper handling of City Council meetings, and for preparation of agendas and minutes. In the event of any conflict between these local procedures and State law, the provisions of State law shall govern. Except when prohibited by law or by a specific provision of this policy requiring a supermajority vote, the City Council by majority vote may waive or modify any of the procedural rules contained herein.

3. CITY COUNCIL MEETINGS
All meetings of the City Council shall be open to the public, except as provided by law.

3.1 Regular Meetings. Pursuant to Concord Municipal Code Section 2.05.010, regular meetings of the City Council shall be held in the Farrel A. Stewart Civic Center, 1950 Parkside Drive, Concord, California unless the meeting agenda identifies another location. Regular meetings shall be held on the first, second and fourth Tuesday of each month, or as otherwise reflected on a City Council-approved meeting calendar. The Council agenda may reserve around 5:00 p.m. to 6:00 p.m. for non-hearing items, including closed sessions and study sessions. No public hearing shall commence before 6:00 p.m. No public hearing shall commence after 10:00 p.m. without a majority vote of the City Council. No new items may be heard after 11:00 p.m. without a majority vote of the City Council. The City Clerk shall post an agenda, as required by Government Code Section 54954.2, specifying the time and the location of the meeting.

3.2 Special Meetings. The presiding officer or a majority of the City Council may call a special meeting at any time in accordance with Government Code Section 54956.

3.3 Study Sessions. Study sessions may be conducted as part of a regular or special meeting. Study sessions may be scheduled as deemed necessary or desirable for exchanging information and providing direction to City staff prior to final action by the City Council.

3.4 Closed Sessions. The City Council may, from time to time, meet in closed session, not open to the public or the news media, to discuss litigation, real estate negotiations, personnel matters, labor relations, and other matters authorized by the Brown Act. The City Attorney shall prepare the agenda description for each closed session item.

3.5 Emergency Meetings. Emergency meetings may be called without complying with the 24-hour notice requirement in accordance with Government Code Section 54956.5.

CITY OF CONCORD
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2 Council Motion
12-07-70
1-9-2024
CM

POLICY & PROCEDURE
Attachment 1

POLICY & PROCEDURE NO. 2

4. MEETING CONDUCT
At the time scheduled for each regular or special meeting, the members of the City Council, the City Manager, the City Clerk, the City Attorney, and such Department Heads or others as have been requested to be present, shall meet in the Council Chamber or other meeting location as designated in the posted agenda. The business of the City Council shall be conducted in substantially the manner herein provided. In situations not expressly governed either by State law or these procedural rules, the City Council may proceed in accordance with the parliamentary rules set forth in the revised version of Rosenberg’s Rules attached hereto. Failure to follow these procedural rules or the revised version of Rosenberg’s Rules shall not invalidate a City Council action.

4.1 Quorum and Voting. Three members of the City Council shall constitute a quorum for the transaction of business. When there is no quorum, the Mayor shall adjourn the meeting, or if no member of the City Council is or will be present, the City Clerk shall adjourn the meeting. Notice of adjournment shall be posted as required by Government Code Section 54955. For the purpose of considering any item subject to vote of the City Council, when any member of the City Council is disqualified due to a conflict of interest, his/her presence shall not be considered in determining the existence of a quorum. Consideration of such items shall be deferred until a quorum of disinterested Councilmembers is present to discuss and vote on the items unless otherwise authorized by the Political Reform Act (Government Code Section 87100 et seq.) and the Fair Political Practices Commission Regulations. Except as otherwise provided by law, a majority of the Councilmembers present and voting shall be sufficient to approve an action, provided, however, that at least three votes are required for the passage of any ordinance, resolution, or orders for the payment of money pursuant to Government Code Section 36936.

4.2 Rules of Debate. A motion must be seconded before it can be discussed. A second merely implies that the seconder agrees that the motion should come before the City Council and not that the seconder is in favor of the motion. A second may be withdrawn for any reason before the motion is voted on.

4.21 Recognition. Every member of the City Council desiring to speak shall address the Mayor and, upon recognition by the Mayor, shall confine him/herself to the question under debate.

4.22 Rights of Mayor. The Mayor may move, second, and debate any item before the City Council subject only to such limitations of debate as are imposed by these rules on all members of the City Council and shall not be deprived of any of the rights or privileges of a member of the City Council, including the right to vote on all motions and other actions of the City Council.

4.23 Interruptions. No member of the City Council, once recognized, shall be interrupted when speaking unless it is to call him/her to order or as otherwise provided herein. If a member of the City Council is called to order while speaking, s/he shall cease speaking until the question of order is determined and, if in order, shall be permitted to proceed.

4.24 Motion to Reconsider. A motion to reconsider any action taken by the City Council may be made only by a member of the Council who was on the prevailing side of the vote, but may be seconded by any member of the City Council and requires a majority vote of the City Council for approval.

No matter shall be reconsidered more than once. Any action of the Council which cannot be reversed cannot be reconsidered.

4.241 Timing of Motion. A motion to reconsider may be made at any time during the meeting at which the action was taken, but not at any adjournment or continuance of that meeting.

4.242 Effect of Approval. Upon approval of a motion to reconsider, the prior action shall be set aside in its entirety; and the underlying matter shall be scheduled for consideration at the earliest feasible City Council meeting and shall be re-noticed pursuant to Concord Municipal Code Sections 2.05.050 or 2.05.050 or other applicable laws.

4.243 Rescission, Repeal or Amendment. The reconsideration rules contained in this Policy

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& Procedure shall not limit the City Council's inherent authority to rescind, repeal, or amend its prior actions in situations where it is not precluded from doing so under applicable laws.

4.3 Addressing the Council. Each person wishing to address the City Council is requested to fill out and return to the City Clerk a speaker card containing the speaker’s name, address and item on which he/she is interested in addressing the Council, and the speaker’s position on the item to be addressed. All information on the speaker card is a public record and may be subject to disclosure under the California Public Records Act. The Mayor shall use the speaker's card to determine whether a time limit is necessary for the item to be discussed, to arrange the order of presentation of testimony before the City Council and to recognize speakers. The Mayor shall recognize anyone desiring to address the City Council even if a speaker card has not been filled out. After having received permission from the Mayor to address the City Council, each person shall come to the microphone and may give his/her name for the record before speaking. The Mayor will also endeavor to call for additional speakers before closing comment on an item. All remarks shall be addressed to the City Council as a body. No person other than a member of the City Council and the person having the floor shall enter into any discussion without permission of the Mayor. Any person following this procedure shall have the right to be heard during the public comment period or at the time the City Council considers any items of business listed on the agenda.

4.31 Spokesperson for a Group of Persons. Whenever any group of persons wishes to address the City Council on the same subject matter, it shall be appropriate for the Mayor to request that a spokesperson be chosen by the group to address the Council, to specify a time limit, and in case additional matters are to be presented at that time by any other member of the group, to limit the number of speakers to avoid repetition.

4.4 Decorum

4.41 Council. Members of the City Council must preserve order and decorum and shall not, by conversation or otherwise, delay or interrupt the proceedings or peace of the City Council in any way, or disturb any other member of the City Council while speaking, or refuse to obey the orders of the City Council or the Mayor, except as otherwise herein provided.

4.42 All Persons. No person speaking may make any unduly repetitive, irrelevant, personal, impertinent, slanderous, profane, loud, threatening, or abusive remark to any member of the City Council, City staff, or the general public, which actually disrupts, disturbs, or otherwise impedes the orderly conduct of the meeting. No person may bring into the Council Chamber any device, sign or object that may cause disruption of the meeting, or obstruct others attending the meeting from participating in, hearing, or seeing the meeting proceedings. Any person who makes such remarks, or who engages in any other disorderly conduct which actually disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council meeting may, at the discretion of the Mayor or the City Council majority, be barred from further comments during that meeting, or subjected to enforcement actions pursuant to Section 4.43.

4.43 Enforcement. The Chief of Police, or his/her authorized representative, shall be the ex-officio Sergeant-at-Arms of the Council. S/he shall carry out all orders and instructions of the Mayor for the purpose of maintaining order and decorum in the City Council meeting room. Upon instructions of the Mayor, it shall be the duty of any police officer present to remove from the City Council meeting room any person in the audience who engages in conduct prohibited pursuant to Section

4.42 at a City Council meeting, and to place under arrest any person who is violating the law.

4.5 Duties of Mayor. The Mayor shall assume his/her place and duties immediately following his/her election by the City Council.

4.51 Call to Order. At the hour appointed for the meeting, the Mayor shall call the City Council to

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order. The Mayor shall serve as the presiding officer for all City Council meetings. In the Mayor’s absence, the Vice Mayor shall serve as the presiding officer. In the absence of both the Mayor and Vice Mayor, the most senior Councilmember (in consecutive years served on the City Council) shall serve as the presiding officer; if there is a seniority tie, the Councilmember who received more votes during their latest elections shall serve as the presiding officer. Upon the arrival of the Mayor, the Vice Mayor shall relinquish the chair at the conclusion of the business item then before the City Council; upon the arrival of the Mayor or the Vice Mayor, the presiding officer shall relinquish the chair at the conclusion of the business item then before the City Council.

4.52 Changes to the Order of Business. The Mayor may change the order of business as shown on the meeting agenda at any time during the meeting as deemed necessary or convenient.

4.53 Additional Duties.
a. The Mayor shall preserve strict order and decorum at all meetings, have the power to limit the time of any speaker from the floor, state questions coming before the City Council, and announce the City Council's decision on all subjects.
b. The Mayor shall have the authority to rule on procedural matters relating to the conduct of City Council meetings. Any procedural rulings or other actions of the Mayor may be overruled by a majority vote of the City Council.
c. The Mayor shall sign all ordinances, contracts and other documents approved by the City Council, except if a conflict of interest exists or authority to execute documents has been delegated to the City Manager or another representative of the City. d. The Mayor may, from time to time, announce appointments to ad hoc advisory committees composed solely of less than a majority of the members of the City Council; the announcement of such appointments shall appear on the posted agenda, but shall not require City Council approval. The Mayor may also propose appointments to standing committees and regional bodies, subject to confirmation by a majority of the City Council. e. The Mayor may make declarations of special dates and recognition awards on behalf of the City, such declarations to be detailed in the subsequent correspondence and reports to Council.
f. The Mayor may declare a meeting adjourned if the end of the agenda has been reached or there is no further business.

4.6 Roll Call. Before proceeding with the business of the City Council, the City Clerk shall call the roll of the members of the City Council, and the names of those present shall be entered in the minutes.

4.7 Public Comment Period.

4.71 Public Comment on Non-Agenda Items. The agenda for every regular City Council meeting shall include a public comment period. Members of the public may address the City Council during this period on any subject that is within the jurisdiction of the City Council and not listed on the agenda.

Individual public comments shall be limited to three minutes, and the total duration of the public comment period shall not exceed fifteen minutes, before items scheduled on the agenda are considered, unless an increase or decrease of time is ordered by the Mayor. If public comment of longer than fifteen minutes is to be conducted, it will be taken following conclusion of the consideration of scheduled items.

4.72 Public Comment on Agenda Items. The agenda for every regular or special City Council meeting shall include the opportunity for members of the public to address the City Council before or during the Council’s consideration of any item on the agenda, including items on the Consent Calendar.

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Persons addressing the Council shall be limited to three minutes, unless an increase or decrease of time is ordered by the Mayor. The Mayor may allow extra time for the applicant, appellant, or other person or entity directly involved in the decision.

4.8 Adoption of Consent Calendar. Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Councilmember, individual or organization in attendance may request removal of an item from the Consent Calendar for separate consideration. If a request for removal of an item from the Consent Calendar has been timely received, the Mayor may defer action on the particular item and place the same on the regular agenda for consideration in any order s/he deems appropriate.

4.9 Voting.

4.91 Roll Call Vote. Any Councilmember may request a roll call vote to be taken and recorded on any motion. Whenever a roll call vote of the City Council is in order, the City Clerk shall call the roll as follows:

4.911 Maker of the motion.

4.912 Seconder of the motion.

4.913 The balance of the City Council in alphabetical order except that the Mayor is called last, unless the Mayor is the maker or seconder of the motion.

4.92 Silence Constitutes Affirmative Vote. In all voting, unless a member of the City Council states s/he is not voting, his/her silence shall be recorded as an affirmative vote.

4.93 Ex Parte Communications. Whenever the City Council is sitting in a quasi-judicial capacity to weigh facts and evidence on a permit application, appeal, or other quasi-judicial matter, each Councilmember shall, once the agenda item is called, disclose for the record any ex parte communications or site visits and information received outside of the meeting, so that all Councilmembers, parties and opponents have the same information received by the Councilmember, and an opportunity to consider and/or respond to such information.

5. AGENDA

5.1 Preparation. The City Manager shall prepare an agenda for each City Council meeting, except for Closed Session per Section 3.4, and shall submit the draft agenda to the City Attorney for legal review. If after the regular agenda is prepared the City Manager determines that additional items should be placed thereon, a supplemental or revised agenda shall be posted in accordance with the provisions of Government Code Sections 54954.2 or 54956 as appropriate. The agenda shall contain a brief general description of each item of business to be transacted or discussed at the meeting. While not required by law, in the interest of transparency, City staff shall endeavor to include the monetary amount and source of funds of consultant, construction, employee, and similar contracts in applicable agenda descriptions; however failure to do so shall not invalidate or affect the adequacy of the agenda description or notice to the public.

5.11 Notice/Posting. At least seventy-two (72) hours before a regular meeting of the City Council an agenda shall be posted and mailed as required by law. The agenda shall specify the time and location of the regular meeting and shall be posted in a location that is freely accessible to members of the public, including on the City website, pursuant to Government Code Section 54954.2.

5.12 Non-Agenda Items. No action or discussion shall be undertaken on any item not appearing on the posted agenda, except as expressly permitted pursuant to Government Code Section 54954.2.

Councilmembers or staff may briefly respond to statements made or questions posed by persons speaking during the public comment period. In addition, on his/her own initiative or in response to questions posed by the public, a Councilmember or staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her activities. Furthermore, the City Council or an individual Councilmember with the concurrence of the Council majority may provide a

POLICY & PROCEDURE NO. 2
reference to staff or to other resources for factual information, request staff to report back to the City Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. Finally, the City Council may take action on items of business not appearing on the posted agenda under any of the following conditions:

5.121 Upon a determination by a majority vote of the City Council that an emergency situation exists as defined in Government Code Section 54956.5.

5.122 Upon a determination by a two-thirds (2/3) vote of the Councilmembers present at the meeting, or if less than two-thirds (2/3) of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need to take action came to the attention of the City subsequent to the agenda being posted. For a five person City Council, the 2/3 requirement means four of five, or three of four, Councilmembers.

5.123 The item was posted in accordance with this Policy & Procedure for a prior meeting of the City Council occurring not more than five (5) calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

5.13 Special Meetings. As required by Government Code Section 54956, a written notice of each special meeting shall be delivered to each member of the City Council, and to each local newspaper, radio, or television station that has a written request for notice on file with the City. The notice shall be delivered and posted in a location freely accessible to the public at least 24 hours before the time of the special meeting, and shall state the time and place of the special meeting and all items of business to be transacted or discussed. Only matters described in the agenda may be considered at the meeting.

5.2 Consent Calendar. Items which are not expected to require public discussion may be grouped together and listed under the Consent Calendar. Typically, these will consist of routine and non-controversial items.

5.3 Ordinances. Upon the item being called, the City Clerk or City Attorney shall read the title of the ordinance in full. Thereafter, any member of the City Council may move to waive further reading of the ordinance and either introduce or adopt the ordinance pursuant to State law.

5.4 Public Hearings and Consideration Items. Legal publication, posting, and mailing will be carried out pursuant to law.

5.5 Continuances.

5.51 The City Council may, in its discretion, continue any item of business to a subsequent meeting.

5.52 Items that are not continued to a date certain or are continued for further hearing or action for a period longer than thirty (30) days from the City Council meeting shall be renoticed at the applicant/appellant's expense.

5.6 Urgency Ordinances. The City Council may adopt an urgency ordinance as provided by State law. Non- planning urgencies are governed by Government Code Section 36937(b). Planning urgencies are governed by Government Code Section 65858. Urgency ordinances not requiring a public hearing may be placed on an agenda for City Council action in accordance with the provisions of Government Code Section 54954.2.

5.7 Written Staff Reports. Staff reports and/or resolutions shall be prepared if directed by the City Manager or otherwise required by law. In advance of the meeting, copies of the final versions of any such staff report or resolution shall be made available to the City Council, the news media, and persons who have requested advance copies thereof.

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5.71 Benched Documents. Any public records provided to the City Council subsequent to the posting of the agenda, and changes to the staff report, resolutions, contracts, and other City materials, shall be made available upon request as provided in Government Code Section 54957.5.

5.72 Plans. Plans provided by an applicant, appellant, and/or his/her/its representative to City staff or to the City Council in connection with an agenda item may be reduced in size and published together with or as part of such agenda item; reduced-sized plans use for such purpose shall become a public record subject to disclosure under the Public Records Act.

6. AGENDA DISTRIBUTION

6.1 Agendas which have been copied and distributed to the City Council will be made available to the public at the same time and at City Council meetings.

6.2 Agendas of regular and special meetings will be provided to all individuals who subscribe to an annual mailing service.

6.3 Individuals or organizations whom the City believes may be affected by an agenda item may, as a courtesy, be mailed an agenda to advise when the item is scheduled to be considered by the City Council.

6.4 The agenda shall be posted in the display case located near the Parkside Drive entrance to the Civic Center and on the City’s website not less than seventy-two (72) hours in advance of each regular meeting and not less than twenty-four (24) hours prior to each special meeting of the City Council. A log shall be maintained of the time and date each agenda is posted.

7. MINUTES

7.1 Official Record. The official minutes of the City Council shall be kept by the City Clerk. The City Clerk shall be required to make a record only of such business as was actually voted upon by the City Council and shall not be required to record any remarks of any member of the City Council or of any other person, except at the special request of a member of the City Council during that meeting. The City Clerk shall enter into the minutes a brief summary of the reasons for dissent from or protest against any action of the Council if any member of the City Council so requests it during that meeting. Names of persons addressing the City Council, the title of the subject matter to which their remarks related, and whether they spoke in support of or in opposition to such matter shall be entered in the minutes.

7.2 Recordings. As an aid to the preparation of minutes, the City Clerk shall arrange to have recordings made of all regular and special City Council meetings, except for workshops and closed sessions. The City Clerk is not required to have recordings made for meetings when no recording is needed to assist in the preparation of minutes. The recordings may be destroyed after the City Council approval of minutes in accordance with the Records Retention Schedule, unless the City Attorney requests retention of a particular recording.

7.3 Approval of Minutes. The City Clerk shall attach a copy of the minutes to the agenda for the meeting at which the minutes are proposed to be approved. The City Council may request minor clarification and corrections as necessary. The minutes may be approved without reading.

8. ORGANIZATION OF CITY COUNCIL
The City Council shall annually reorganize., choosing from amongst its members who should serve as Mayor and Vice Mayor for the coming year. If there is only one nomination for the position of Mayor and one for Vice Mayor, they will both be appointed. In the event of two or more nominations for a single position, the candidate who has not held the position the longest shall be appointed. If tied, the candidate with the highest percentage of votes in their last election shall be appointed. A candidate shall not serve as Mayor in their first year of office.

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8.1 Term of Mayor. The appointment of the Mayor is for a one-year term.

8.2 Term of Vice Mayor. The appointment of Vice Mayor is for a one-year term.

8.3 Seating. Council seating at the dais will be per the attached diagram, or as established by the Mayor.

Defined Mayoral Rotation
Joelle Fockler, MMC
City Clerk
November 12, 2024
1

Background
2  February 6, 2024 – City Council referred a discussion on codifying a defined process for the annual selection of Mayor to the Council Committee on Policy Development
and Internal Operations (PDIO) (Birsan/Obringer).
 March 6, 2024 – PDIO met and directed staff to return to Council with recommendation codifying approach for
selecting the Mayor in an ordinance.

Background (continued)
3  April 23, 2024 – City Council considered the item and directed the item back to the PDIO requesting that the PDIO either refine the language presented on April 23 or
recommend a different approach for a defined Mayoral
rotation.
 June 26, 2024 – The PDIO met, discussed options, and
directed staff to return to City Council with a report bringing forth the Committee’s recommendation to revise Policy and Procedure No. 2 to define the Mayoral rotation.

Background (continued)
4  September 10, 2024 – City Council considered mayoral rotation and referred the item back to PDIO for further refinement to address Council’s concern that a newly elected or appointed City Councilmember would not have the
needed experience to serve as Mayor.
 October 10, 2024 – PDIO directed staff to return to the City Council with a staff report bringing the Committee’s
recommendation to revise Policy and Procedure No. 2 to
define the mayoral rotation.

Recommended Action
5 If there is only one nomination for the position of
Mayor and one for Vice Mayor, they both will be
appointed. In the event of two or more nominations
for a single position, the candidate who has not held
the position the longest shall be appointed. If tied,
the candidate with the highest percentage of votes in
their last election shall be appointed. A candidate
shall not serve as Mayor in their first year of office.

Council
Questions
6