Concord City Council
December 2, 2025

1 COUNCILMEMBERS
Carlyn S. Obringer, Mayor
Laura M. Nakamura, Vice Mayor
Dominic D. Aliano
Pablo Benavente
Laura M. Hoffmeister
Civic Center
1950 Parkside Drive
Concord, CA 94519
www.cityofconcord.org
Regular Meeting of the
Concord City Council
Tuesday
December 2, 2025
6:30 p.m. - Open Session Council Chamber
1950 Parkside Drive
and/or various
telephonic/electronic
locations
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* Members of the public are invited to attend and participate at: Council Chamber, 1950 Parkside Drive, Concord, CA.

Unless a Councilmember is participating in the meeting remotely pursuant to AB 2449, remote public comment will not be accepted. Public comment may be provided in- person or via email, as set forth below. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.

HOW TO PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:

1. IN PERSON:
a.Members of the public can provide in-person comments in the Council Chamber.

Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chamber will have seating available for members of the public to attend in person up to full seating capacity.

2 2. REMOTE: Remote public comment will not be accepted, except when a Councilmember participates remotely pursuant to AB 2449. At the time of the posting of this agenda, none of the Councilmembers have notified the City Clerk’s Office that they intend to participate remotely pursuant to AB 2449, and therefore no remote public comment will be accepted at the meeting. If, after publication of this agenda and before the meeting begins, any councilmember determines that they will need to participate remotely due to just cause or emergency circumstances under AB 2449, their remote participation will be announced at the outset of the meeting in connection with the Roll Call item. If a Councilmember participates in the meeting remotely pursuant to AB 2449, the public may participate and provide public comment remotely, as follows:
a. Zoom:
https://cityofconcord.zoom.us/j/89109712892?pwd=zhGn1RKxO7Z10eELgJ1UBpDZWL MoxA.wV9GKNVdeDFK9J45 or Zoom Webinar ID: 891 0971 2892 and Passcode:
965806
b.Zoom Phone Numbers. Dial Toll Free: (669) 900-6833 or (346) 348-7799 or (253) 215- 8782.
c.If a Councilmember is participating remotely during the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. If calling in via Zoom use *9 to raise and lower your hand.

The meeting host will call on you, by name, and promote you to panelist in the webinar so you can be seen via your camera. Please enable your microphone when it is your turn to speak. In order to ensure the orderly administration of the meeting using this method, providing your name is encouraged, but is not required. (If you need instructions on how to use this feature, please contact the City Clerk by 3:00 p.m. of the meeting date at [email protected]).

3. EMAIL:
a.Public comments can also be submitted via email to [email protected]. Please note that emailed comments will not be read aloud by staff. Any public comments received up until 3:00 p.m. of the meeting date will be:

1. distributed to the Council before the meeting,

2. posted online for public inspection at
https://stream.ci.concord.ca.us/OnBaseAgendaOnline/Meetings/Search, and

3. inserted into the meeting record.
b.As emails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your email.

4. TO WATCH OR LISTEN ONLY:
a.Watch on TV on Comcast Channel 28, Astound/Wave Channels 29 and 1026, and AT&T U-verse Channel 99
b.Watch the TV broadcast through the City’s website by following THIS LINK c.Watch Live Streaming of the meeting by following THIS LINK d.Join the Zoom webinar by following THIS LINK
3 5. INTERPRETATION OR WRITTEN TRANSLATION:

OPEN SESSION

1. OPENING
Roll Call – Announcements/Consideration and Approval of Requests by Councilmembers to Participate Remote Pursuant to AB 2449.

Pledge of Allegiance – Councilmember Benavente

2. PUBLIC COMMENT PERIOD
This is a 15-minute Public Comment Period for items within the City Council’s subject matter jurisdiction that are not on this agenda. Each speaker will be limited to approximately three minutes.

State law prohibits the City Council from acting at this meeting on any matter raised during the Public Comment Period. Please see “How to Submit Public Comments” above

3. PRESENTATIONS
a. Presentation – of 2025 Beacon Spotlight Award to the City of Concord by Nikita Sinha, Institute for Local Government. Introduction by Mayor Obringer.
b. Presentation – to Partha Parthasrathy, Alzheimer's Association, proclaiming November 2025 as "National Alzheimer's Disease Awareness and National Family Caregivers Month" in the City of Concord. Presentation by Mayor Obringer.
c. Presentation – Commendation Certificate to Laasya Munjeti, Harmonizing Minds, for her efforts in supporting seniors with Alzheimer's and dementia through creative cognitive engagement. Presentation by Mayor Obringer.

1. To access interpretation or written translation during the meeting, please scan the QR Code or click this link:

Para accesar a la traducción durante la reunion, por favor escanee el Código QR o haga clic en el enlace:
https://attend.wordly.ai/join/SYMQ-8840

2. Choose Language and Click Attend
Seleccione su lenguaje y haga clic en asistir

3. Use a headset on your phone for audio or read the transcript on your device.

Use sus auriculares para escuchar el audio o leer la transcipción en el dispositivo.
4 d. Presentation – of certificates to Mayor's Art Competition Winners Isabella Engelbert, Monte Gardens Elementary; Jaqueline Torres Eufracio, El Dorado Middle School; and Fineas Mitchell-Schmidt, Anova Center for Education.

Presentation by Mayor Obringer.
e. Presentation – of Business Recognition Awards to Airgas, Luna Restaurant, Pet Food Express, and Rockin' Robbies. Overview of program and introduction of recipients by Melissa Rea, Economic Development Specialist.

Presentations by Kevin Cabral, President/CEO, Greater Concord Chamber of Commerce. Introduction by Mayor Obringer.
f. Presentation – providing a quarterly update from Deputy Fire Chief Aaron McAlister, Contra Costa County Fire Protection District. Introduction by Mayor Obringer.

4. ANNOUNCEMENTS
a. Announcing – a recruitment for the City's representative on the Central Contra Costa Transit Authority Advisory Committee (County Connection) for the remainder of a three-year term ending June 30, 2028, and setting a deadline for receipt of applications by the City Clerk on Friday, January 9, 2026, at 5 p.m. Recommended by the City Clerk.

5. CITY COUNCIL CONSENT CALENDAR
The public is entitled to address the City Council on items appearing on the Consent Calendar before or during the City Council’s consideration of the Consent Calendar. Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Councilmember, individual or organization may request removal of an item from the Consent Calendar for separate consideration.

If a request for removal of an item from the Consent Calendar has been received, the Mayor may defer action on the particular item and place the same on the regular agenda for consideration in any order s/he deems appropriate. Please see “How to Submit Public Comments” above. a. Considering – approval of minutes of the November 4, 2025, Special and Regular City Council Meetings and November 4, 2025, Special Concord/Pleasant Hill Health Care District Board of Directors Meeting.

Recommended by the City Clerk.
b. Receiving – the Treasurer's Report for the period July 1 - September 30, 2025. Recommended by the City Treasurer.
c. Considering – adoption of Ordinance No. 25-8 entitled, "An Ordinance Amending the Concord Municipal Code Title 15 (Building and Building Regulations) to Include the 2025 California Building Standards Code and the 2024 Uniform Swimming Pool, Spa and Hot Tub Code, and Ratifying Amendments to the 2025 California Fire Code and 2025 California Wildland- Urban Interface Code contained in the Contra Costa County Ordinances No. 2025-14 and No. 2025-15." Ordinance No. 25-8 was introduced on November 5 4, 2025, by reading of the title only and waiving further reading.

Recommended by the City Clerk.

CEQA: Not a project/exempt under and/or Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c)(2), 15061(b)(3), and/or 15378. d. Considering – rejection of all bids submitted for the Transportation Offices at the Corporation Yard (Project No. 2648); and directing staff to re-advertise the project for bids. (Measure V and Building Maintenance Funds) Recommended by the Director of Community Development.

CEQA: Exempt/not a project pursuant to Public Resources Code Sections 21065, 21080(b)(5), CEQA Guidelines Sections
15060(c)(2), 15061(b)(3), 15270, and/or 15378.
e. Considering – adoption of a resolution accepting and appropriating Energy Efficiency and Conservation Block Grant Program (EECBG) funds in the amount of $170,110 for citywide replacement of traffic signal indications (red, yellow, and green) with energy efficient LEDs. Recommended by the Director of Public Works.

CEQA: Exempt/not a project pursuant to Public Resources Code Section 21068, CEQA Guidelines Sections 15301, 15302, 15303, 15304, 15061(b)(2), 15273, 15378, and 15064.3(b)(2).
f. Considering – the following actions for the Golf Course Maintenance Building Fire Repair project (Project No. 2551):

1. Award of a construction contract in the amount of $255,360 to PIK Construction Inc. for the repair of fire damage to the City’s golf course’s maintenance building at the Diablo Creek Golf Course and authorizing staff to utilize the available project contingency for contract change orders up to 20% of the contract amount; and authorizing the City Manager to execute the contract in a form acceptable to the City Attorney;

2. Approval of a budget transfer from the Diablo Creek Golf Course Bridges (Project No. 2532) in the amount of $380,000 to the Golf Course Maintenance Building Fire Repair Project (Project No. 2551) and associated appropriation of such funds; and

3. Authorize the City Engineer to accept the improvements upon completion of the Golf Course Maintenance Building Fire Repair Project (Project Number 2551) and direct the City Clerk to file a Notice of Completion. (General Fund, Golf Course Fund) Recommended by the Director of Community Development.
6 CEQA: Not a project/exempt per CEQA Guidelines Sections 15060(c), 15061(b)(2), 15061(b)(3), 15273, 15378, 15301, 15302, 15303, 15304 and/or Public Resources Code Section 21065.
g. Considering – the following actions for the Residential Pavement Maintenance No. 1 Project (Project No. 2741), located in the Colony Park neighborhood by Bancroft Road and Hookston Road:

1. Award of a construction contract in the not-to-exceed amount of $740,618.90 to McKim Corporation; authorizing staff to utilize the available project contingency for contract change orders up to20% of the contract amount; and authorizing the Mayor to execute the contract in a form acceptable to the City Attorney;

2. Approval of a budget transfer of $330,700 from the Citywide Arterial & Collector Maintenance Project #2 (Project No. 2527) to Project No. 2741 and appropriation of such funds; and

3. Authorizing the City Engineer to accept the improvements upon completion of Residential Pavement Maintenance No. 1 (Project No. 2741), and directing the City Clerk to file a Notice of Completion. (Measure V and State Gas Tax SB1) Recommended by the Director of Community Development.

CEQA: Not a project/exempt per CEQA Guidelines Sections 15060 (c), 15061(b)(3), 15273, 15378, 15301, 15302, 15303, 15304, and Public Resources Code Section 21065.
h. Considering – approving the purchase of 60 batteries and 50 inverters from Tesco Controls to replace aging equipment at citywide traffic signal locations in an amount not to exceed $221,859.63; authorizing the City Manager to execute the associated documents in a form acceptable to the City Attorney; and make the CEQA determinations as set forth in this staff report. (CIP PJ 2665) Recommended by the Director of Public Works.

CEQA: Not a project/exempt pursuant to Public Resources Code 21065, CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), 15301, 15302, 15061(b)(3), and/or 15378.
i. Considering – approval a five-year golf course maintenance services agreement, with an additional 3.25-year option to extend through March 30, 2034, with East Bay Golf Course Maintenance, LLC. for Diablo Creek Golf Course, in an amount not to exceed $1,308,540 annually during the first two calendar years and including annual adjustments based on the Consumer Price Index (CPI) for the remaining years including any extension, with the ability of the Director of Recreation to approve additional work up to $95,000 per calendar year, and authorizing the City Manager to execute the agreement together with any optional extension in a form approved by the 7 City Attorney. (Golf Course Enterprise Fund). Recommended by the Director of Recreation Services.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c), 15061(b)(3), 15378, 15301, and/or 15323.

6. CITY COUNCIL CONSIDERATION ITEMS
The public is entitled to address the City Council on items appearing on the agenda before or during the City Council’s consideration of that item. Each speaker will be limited to approximately three minutes. Please see “How to Submit Public Comments” above. a. Review – and adopt the Economic Development Strategic Plan and provide feedback on the Three-Year Action Plan. Report by Guy Bjerke, Director of Economic Development and Base Reuse.
b. Considering – adopting a Resolution, amending Policy and Procedure No. 2 and establishing the day of the week and the number of Council meetings per month, as set forth in the attached 2026 City Council meeting calendar.

Report by Joelle Fockler, City Clerk.

7. CORRESPONDENCE
Correspondence received at the City Council meeting will be listed here on the Annotated Agenda.

8. REPORTS AND ANNOUNCEMENTS
Closed Session Announcements
City Manager or Staff Reports
Council Reports
a City Manager Recruitment Process Ad Hoc Committee
(Hoffmeister/Aliano) Status Report.

9. ADJOURNMENT
Next Meeting: Regular Meeting
Date: 12/9/2025 6:30 PM

NOTICE TO THE PUBLIC
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited by California law to raising only those issues you or someone else 8 raised in the hearing or in a written correspondence delivered to the City Council prior to or at the hearing.

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Concord to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the ADA Coordinator Tianjun Cao at (925) 671-3243 or [email protected], at least 24 hours in advance of the meeting. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility.

CONTRA COSTA

COUNTY FIRE

PROTECTION

DISTRICT

AARON MCALISTER,

DEPUTY FIRE CHIEF

CONCORD
DECEMBER 2025

3.f

RODEO- HERCULES FIRE

PROTECTION DISTRICT

ANNEXATION
JUL Y 1, 2025
• 37 Fire Stations
⚬ Including Byron Wildland Fire
Center
• 41 Fire Companies
• Over 670 firefighters and
professional staff
• 582 sq. miles

2024: EXTERIOR, VEGETATION, AND STRUCTURE COMBINED
2025: EXTERIOR, VEGETATION, AND STRUCTURE COMBINED
Exterior
Vegetation
Structure
4th of July

Exterior
Vegetation
Structure

JUNE 1- SEPTEMBER 30, 2025
• 40 fires
• 232 water drops
• 69,630 gallons
• 3,770 gallons of water
• Fills at 800 gallons per minute
• Measure X funded

HELOPOD
COPTER 1:

AERIAL FIREFIGHTING

SIGNIFICANT INCIDENTS: IN

CONCORD

Pictured: May 20, 2025- 3 alarm Junk Yard Fire
● January - July 2025
○ approximately 15.31 acres
○ 163 exterior fires
● 07/23: Vegetation Fire- Willow Pass Rd
● 07/29: Vegetation Fire- SR 4 E / Willow
Pass Rd

Residential Structure Fires
in Concord:

Pictured: August 13, 2025: Residential
Fire on Claudia Drive, Concord
• 2025: 7 working residential
structure fires
• 2024: 5 working residential
structure fires

Total Calls: 12,636
January: 1,430
February: 1,331
March: 1,354
April: 1,381
May: 1,382
June: 1,379
July: 1,475
August: 1,524
September: 1,380
JANUARY- SEPTEMBER 2025

Calls By Type: January-September 2025
Medical: 8,358 Rescue: 61
Ambulance Only: 1,796 Fire-Structure: 91
Alarm: 747 Fire-Vegetation: 12
Public Assist: 425 Fire-Vehicle: 2
Vehicle Accident: 374 Fire-Other: 331
Hazardous Condition: 368 Other: 71

Wildfire Preparedness

● January - July 2025
○ approximately 0.13 acres
○ 114 exterior fires
● Residential Structure Fire: July 1
● Some of California’s largest wildfires
have started in the fall months.
● Stay prepared- download the Contra
Costa County Residents Guide

QUESTIONS?
Stay Connected with Contra Costa Fire:

Facebook: @ContraCostaFire
Instagram: @ContraCostaCountyFire
Email: [email protected]

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Joelle Fockler, MMC, City Clerk
Prepared by: Monique Robinson, Deputy City Clerk
[email protected]
(925) 671-3295
Subject: Announcing a recruitment for the City's representative on the Central Contra Costa Transit Authority Advisory Committee (County Connection) for the remainder of a three-year term ending June 30, 2028, and setting a deadline for receipt of applications by the City Clerk on Friday, January 9, 2026, at 5 p.m.

Report in Brief
An opening for the City’s representative on the Central Contra Costa Transit Authority Advisory Committee (County Connection) for the remainder of a three-year term ending December 30, 2028, is being announced, and a deadline is being set for the receipt of applications by the City Clerk on Friday, January 9, 2026, at 5 p.m.

Applications will be available on the City’s website beginning Wednesday, December 3, 2025.

Recommended Action
Announce opening for the City’s representative on the Central Contra Costa Transit Authority Advisory Committee (County Connection) for the remainder of a three-year term ending December 30, 2028, and setting a deadline for the receipt of applications by the City Clerk on Friday, January 9, 2026, at 5 p.m.

4.a

City Council Agenda Report
Agenda Item No.

December 2, 2025
Background
The Central Contra Costa Transit Authority Advisory Committee is comprised of 11 members from Central Contra Costa County. Each member jurisdiction recommends one member for appointment by the CCCTA Board of Directors. The City’s current representative, Tijuk Fong Kurniadi, resigned effective November 4, 2025.

In accordance with Policy and Procedure No. 89, this announcement initiates a recruitment to fill the City’s representative on the Central Contra Costa Transit Authority Advisory Committee for the remainder of a three-year term ending December 30, 2028, due to the resignation of the City’s current representative, Tijuk Fong Kurniadi.

Purpose
The primary purpose of the Central Contra Costa Transit Authority Advisory Committee will be to review, analyze and advise the County Connection Board of Directors on issues and policies relating to fixed-route and paratransit service. The Advisory Committee will be asked to consider and make recommendations on finance and planning documents that include but are not limited to the following:
• CCCTA Ten-Year Short-Range Transit Plan
• Annual operating and capital budget
• Annual marketing plan
• Other issues such as operations, scheduling, administration, finance, and legislation
Charge
The Advisory Committee is charged with the responsibility of acting as ADVISORS to the CCCTA Board of Directors, and of collecting and reporting service issues and concerns received from the jurisdictions. Members may volunteer or be appointed by the Chair to attend scheduled CCCTA Committee meetings, participate in Advisory Committee subcommittees, or undertake other duties for the Advisory Committee.

Furthermore, the Committee is charged with the responsibility of acting as DISSEMINATORS of information in their community, and of assisting in the education of their jurisdictions regarding the fixed-route and accessible services that are available.

In fulfilling these responsibilities, the Committee will:
• Make formal recommendations in the form of written communications and reports to the CCCTA Board of Directors, and where appropriate, supplement with oral comments.
• Appoint a member to serve as the Committee liaison to the Contra Costa County Paratransit Coordinating Council.

City Council Agenda Report
Agenda Item No.

December 2, 2025
• Act as a forum for fixed-route, accessible services, and LINK paratransit users to express concerns or ideas about the services to the Authority.

In fulfilling this charge, individual members may be expected to:
• Network with other interested citizens and groups in the community. • Maintain a working relationship with the Board representative from his/her jurisdiction.
• Assist CCCTA staff at community or business events.

The following criteria should be considered:
• Representative should be active in community participation and involvement. • Representative should reside in the appointed community. • Representative should be a current or former user of fixed-route and/or paratransit service, or an advocate for transit users in their communities.

The City Council is seeking an individual willing to serve the remainder of a three-year term ending June 30, 2028.

Public Contact
The City Council Agenda was posted. A news release will be issued and distributed.

The announcement will be televised on the Concord TV Cable Channel 28 (Comcast), Channels 29 and 1026 (Astound/Wave), and Channel 99 (AT&T U-verse) Community Bulletin Board. The news release will be posted at the Concord Senior Center, Concord Police Department, the Concord Library, in the City’s agenda display case, on the City’s website, and via social media.

SPECIAL MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CONFERENCE ROOM
1950 PARKSIDE DRIVE, WING A

CONCORD, CALIFORNIA
TUESDAY, NOVEMBER 4, 2025
The Concord City Council met in a special meeting in the City Council Conference Room, located at 1950 Parkside Drive, Wing A, Concord, California at 6:00 p.m. on Tuesday, November 4, 2025, with Mayor Obringer presiding and all Councilmembers present. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

No public comment was received.

The meeting was recessed and immediately reconvened in a closed session on CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property:

Town Center II, an approximately 3.10-acre, former Redevelopment Agency (RDA) property at 1765 Galindo Street (APN 126-143-012) Agency negotiators: Valerie Barone, City Manager; Guy Bjerke, Director Community Reuse Project. Negotiating parties: Cypress Equity Investments LLC; Meta Housing Corporation; 330 Land Company LLC Under negotiation: Price, Terms of Payment.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on November 4, 2025, at 6:27 p.m.

CARLYN S. OBRINGER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

5.a5.a5.a

SPECIAL MEETING OF THE

CONCORD CITY COUNCIL SITTING AS THE

CONCORD/PLEASANT HILL HEALTH CARE

DISTRICT BOARD OF DIRECTORS

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA AND VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, NOVEMBER 4, 2025
The Concord/Pleasant Hill Health Care District Board of Directorsmet in a special meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:30 p.m. on Tuesday, November 4, 2025, with Chair Obringer presiding. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

ROLL CALL
BOARD MEMBERS PRESENT: Dominic Aliano, Pablo Benavente, Laura Hoffmeister, Laura Nakamura, Carlyn Obringer
STAFF PRESENT: Valerie Barone, City Manager; Susanne Brown, City Attorney; Justin Ezell, Assistant City Manager; Joelle Fockler, City Clerk; Monique Robinson, Deputy City Clerk; Greg Taylor, Director of Information Technology; Steve Voorhies, Director of Recreation Services; Will Tarbox, Director of Public Works; Mindy Gentry, Director of Community Development; Mark Bustillos, Chief of Police; James Nakayama, Police Captain; Mark Robison, Police Captain; Ollie Sansen, Police Sergeant; Joshua Gilfry, Police Lieutenant; Ryan Pursley, Chief Building Official; Carlton Thompson, City Engineer; Kit Jory, Parks Manager; Colleen Awad, Community Relations Manager
Prior to starting the meeting, Chair Obringer, announced that the Regular City Council and the Special Concord/Pleasant Hill Health Care District meetings scheduled for November 4, 2025, at 6:30 p.m. would be held concurrently.

CONCORD/PLEASANT HILL HEALTH CARE DISTRICT CONSIDERATION ITEM

APPOINTMENTS TO THE JOHN MUIR COMMUNITY HEALTH FUND
Joelle Fockler, Secretary, Concord/Pleasant Hill Health Care District, presented the staff report.

No public comment was received.

A motion was made by Aliano and seconded by Nakamura to reappoint Aeysha Corio and appoint Councilmember Hoffmeister as the City of Concord representatives to the John Muir Community Health Fund for four-year terms ending December 31, 2028. The motion passed by unanimous vote of the Board of Directors..

Concord/Pleasant Hill Health Care District Minutes November 4, 2025 2 ADJOURNMENT
By order of the Chair, the Concord/Pleasant Hill Health Care Districtl meeting was adjourned on November 4, 2025, at 9:14 p.m.

CARLYN S. OBRINGER

CHAIR, CONCORD/PLEASANT HILL HEALTH CARE DISTRICT

JOELLE FOCKLER, MMC

SECRETARY, CONCORD/PLEASANT HILL HEALTH CARE DISTRICT

REGULAR MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA AND VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, NOVEMBER 4, 2025
The Concord City Council met in a regular meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:30 p.m. on Tuesday, November 4, 2025, with Mayor Obringer presiding. The pledge of allegiance was led by Vice Mayor Nakamura.

Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Pablo Benavente, Laura Hoffmeister, Laura Nakamura, Carlyn Obringer
STAFF PRESENT: Valerie Barone, City Manager; Susanne Brown, City Attorney; Justin Ezell, Assistant City Manager; Joelle Fockler, City Clerk; Monique Robinson, Deputy City Clerk; Greg Taylor, Director of Information Technology; Steve Voorhies, Director of Recreation Services; Will Tarbox, Director of Public Works; Mindy Gentry, Director of Community Development; Mark Bustillos, Chief of Police; James Nakayama, Police Captain; Mark Robison, Police Captain; Ollie Sansen, Police Sergeant; Joshua Gilfry, Police Lieutenant; Ryan Pursley, Chief Building Official; Carlton Thompson, City Engineer; Kit Jory, Parks Manager; Colleen Awad, Community Relations Manager
Prior to starting the meeting, Mayor Obringer announced that the Regular City Council and the Special Concord/Pleasant Hill Health Care District meetings scheduled for Tuesday, November 4, 2025, at 6:30 p.m. would be held concurrently.

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Hope Johnson, Concord; Anonymous

PUBLIC COMMENT PERIOD
Hope Johnson, Concord, complimented staff on landscaping throughout the City and spoke of her concern about the cleanup by the Navy of the Concord Naval Weapons Station.

PRESENTATIONS
CONTRA COSTA COMMUNITY COLLEGE DISTRICT – State of the District No public comment was received.

DRONES AS FIRST RESPONDERS
Public comment was provided by
Hope Johnson, Concord
Anonymous

City Council Minutes November 4, 2025
2 CITY COUNCIL CONSENT CALENDAR
No public comment was received.

APPROVE MINUTES – October 28, 2025, Special and Regular Meetings A motion was made by Benavente and seconded by Nakamura to approve the minutes of the October 28, 2025, Special and Regular meetings. The motion passed by unanimous vote of the Council.

ACCEPT AND APPROPRIATE GRANT AND APPROVE PURCHASE – PlayCore Wisconsin, Inc dba GameTime
This item was pulled from consideration on the Consent Calendar by Councilmember Benavente.

A motion was made by Benavente and seconded by Hoffmeister to accept and appropriate a grant in the amount of $72,116. 99 to Project No. 2387 and approve purchase of playground equipment in the amount of $183,204.41 to PlayCore Wisconsin, Inc. dba GameTime, to replace the playground at Concord Community Park; and authorize the City Manager to execute the contract in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

APPROVE PURCHASE OF SKYDIO X10 DRONES AND WEATHERPROOF DOCKING STATIONS This item was pulled from consideration on the Consent Calendar by Concord resident Hope Johnson.

Public comment received from Anonymous.

A motion was made by Benavente and seconded by Hoffmeister to the purchase of two Skydio X10 drones, three Weatherproof Docking Stations, associated hardware, installation, and 31 months of software and maintenance services for use in the Police Department’s Drone as a First Responder (DFR) program and the purchase of ten Body Worn Police Cameras, all from Axon Enterprise Inc. in an amount not-to-exceed $531,496, including a 15% contingency; and authorize the City Manager to execute the agreement in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

APPROVE INTERAGENCY AGREEMENT WITH CONTRA COSTA COUNTY – Professional Printing Services
A motion was made by Benavente and seconded by Nakamura to approve an Interagency Agreement with Contra Costa County in the not-to-exceed amount of $190,000 per year for up to five years (for a total of $950,000) for on-call professional printing services for all City departments; and authorize the City Manager to execute the agreement in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

INTRODUCE ORDINANCE NO. 25-8 – Amending Concord Municipal Code Title 15 (Buildings and Building Regulations)
A motion was made by Hoffmeister and seconded by Benavente to introduce an Ordinance No. 25-8 entitled, “An Ordinance Amending Concord Municipal Code Title 15 (Buildings and Building Regulations) to Include the 2025 California Building Standards Code and the 2024 Uniform Swimming Pool, Spa and Hot Tub Code, and Ratifying Amendments to the 2025 California Fire Code and 2025 California Wildland-Urban Interface Code contained in Contra Costa County Ordinances No. 2025-14 and No. 2025-15” by reading of the title only and waiving further reading. The motion passed by unanimous vote of the Council.

City Council Minutes November 4, 2025
3 CORRESPONDENCE
a. Agenda Item No. 2.a – Written Public Comment
b. Agenda Item No. 3.a – State of the Contra Costa Community College District PowerPoint Presentation
c. Agenda Item No. 3.a - Contra Costa Community College District Informational Brochure d. Agenda Item No. 3.b – Drone as First Responder (DFR) PowerPoint Presentation e. Agenda Item No. 4.e – Benched Staff Report and Attachment 1

COUNCIL REPORTS
Councilmembers shared information on events and activities in which they had participated since the last meeting and commented on items of interest.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on November 4, 2025, at 9:18 p.m.

CARLYN S. OBRINGER
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

MEMORANDUM

TO: City Council

FROM: Patti Barsotti, City Treasurer

DATE: December 2, 2025

SUBJECT: Treasurer’s Report: July 1, 2025 – September 30, 2025

The attached report presents the City’s investment portfolio as of the quarter ending September 30, 2025, and has been prepared in compliance with California Code Section 53646. Market values have been provided by Chandler Asset Management in the attached detail.

On October 1, 2024, the City contracted with investment advisor Chandler Asset Management to manage the City’s portfolio. The City’s strategy is to retain sufficient cash flow to manage day-to- day operations and have Chandler focus on longer-term investment management. All investments are held by the City in safekeeping accounts through BNY Mellon and U.S. Bank, except for investments held by trustees related to bond financings.

City Managed
(in millions)
Chandler
Managed
(in millions)
Total Unrestricted
Portfolio
(in millions)

Restricted
(in millions)

Cash
LAIF
(City & Sewer) CAMP

Cal Trust Portfolio (Market Value)
LAIF
COP Proceeds
Portfolio
Balance $4.51 $54.07 $99.73 $25.54 $67.23 $251.08 $55.78 Effective
Yield N/A 4.21% 4.36% 4.14% 3.80% 4.13% 4.21%
Avg.

Weighted
Maturity

N/A 1 Day 1 Day

1 Day 2.58 Years .65 Years 1 Day

Treasurer Certification:

I certify that these reports accurately reflect all pooled investments, are in compliance with California Government Code Section 53646, and are in conformity with the investment policy adopted by City Council on May 22, 2025. This report will be posted to the Treasurer’s website within 45 days of quarter-end to comply with the City’s investment policy mandate.

As Treasurer of the City of Concord, I hereby certify that sufficient investment liquidity and anticipated revenue are available to meet the next six month’s estimated expenditures (CA Code sec 53646(b)).

______________________________ ______________________________ E. Patricia Barsotti, CITY TREASURER Date




5.b

INVESTMENT REPORT
City of Concord | As of September 30, 2025
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

TABLE OF CONTENTS

ACCOUNT PROFILE

CONSOLIDATED INFORMATION

PORTFOLIO HOLDINGS

TRANSACTIONS
1 '>K^^Zz Page 3 of 36

ACCOUNT PROFILE
14

OBJECTIVES
Investment Objectives
The investment objectives of the City of Concord are first, to provide safety of principal to ensure the preservation of capital in the overall portfolio; second, to provide sufficient liquidity to meet all disbursement requirements; and third, to earn an acceptable rate of return after first considering safety of principal and liquidity.

Chandler Asset Management Performance Objective
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index.

Strategy
In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the investment policy and all regulations governing the funds. 15

STATEMENT OF COMPLIANCE
City of Concord ConsAgg | Account # | As of September 30, 2025 Rules Name Limit Actual Compliance
Status Notes

BANKERS' ACCEPTANCES
Max % (BV) 30.0 0.0 Compliant
Max % Issuer (BV) 5.0 0.0 Compliant
Max Maturity (Days) 180.0 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

COLLATERALIZED BANK DEPOSITS
Max % (BV) 100.0 0.0 Compliant
Max % Issuer (BV) 5.0 0.0 Compliant

COLLATERALIZED TIME DEPOSITS (NON-

NEGOTIABLE CD/TD)
Max % Issuer (BV) 10.0 0.0 Compliant

COMMERCIAL PAPER
Max % (BV) 25.0 0.0 Compliant
Max % Issuer (BV) 5.0 0.0 Compliant
Max Maturity (Days) 270.0 0.0 Compliant
Min Rating (A-1 or A- by 1) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (BV) 30.0 5.3 Compliant
Max % Issuer (BV) 5.0 0.4 Compliant
Max Maturity (Years) 5.0 4.8 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % Issuer (BV) 10.0 0.0 Compliant

FEDERAL AGENCIES
Max % (BV) 100.0 0.2 Compliant
Max Maturity (Years) 5.0 0.1 Compliant

JOINT POWERS AUTHORITY (JPA)
Max % (BV) 100.0 40.8 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
16

STATEMENT OF COMPLIANCE
City of Concord ConsAgg | Account # | As of September 30, 2025 Rules Name Limit Actual Compliance
Status Notes
Max Concentration (BV) 150.0 109.8 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (BV) 20.0 0.1 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (BV) 30.0 0.1 Compliant
Max % Issuer (BV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, OTHER STATES)
Max % (BV) 30.0 0.0 Compliant
Max % Issuer (BV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.3 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (BV) 30.0 0.6 Compliant
Max % Issuer (BV) 5.0 0.3 Compliant
Max Maturity (Years) 5.0 0.1 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

SUPRANATIONAL OBLIGATIONS
Max % (BV) 30.0 0.0 Compliant
Max % Issuer (BV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (BV) 100.0 15.2 Compliant
Max Maturity (Years) 5.0 5.0 Compliant
17

PORTFOLIO CHARACTERISTICS
City of Concord | Account #11317 | As of September 30, 2025 Benchmark* 9/30/2025
Portfolio
6/30/2025
Portfolio
Average Maturity (yrs) 2.65 2.85 2.78
Average Modified Duration 2.48 2.58 2.52
Average Purchase Yield 4.15% 4.05%
Average Market Yield 3.66% 3.80% 3.89%
Average Quality** AA+ AA AA
Total Market Value 67,227,813 66,415,501
*Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 18

SECTOR DISTRIBUTION
City of Concord | Account #11317 | As of September 30, 2025 Sector as a Percentage of Market Value
Sector 09/30/2025 06/30/2025
US Treasury 70.89% 67.51%
Corporate 24.54% 24.02%
Neg CD 2.55% 2.59%
Agency 0.97% 1.95%
Muni Bonds 0.81% 2.33%
Money Mkt Fd 0.24% 1.58%
19

ISSUERS
City of Concord | Account #11317 | As of September 30, 2025 Issuer Investment Type % Portfolio
United States US Treasury 70.89%
National Rural Utilities Cooperative Corporate 1.80%
Citigroup Inc. Corporate 1.42%
BNY Mellon Corp Corporate 1.35%
Morgan Stanley Corporate 1.34%
Berkshire Hathaway Inc. Corporate 1.32%
The Toronto-Dominion Bank Neg CD 1.28%
Nordea Bank Abp Neg CD 1.28%
Realty Income Corporation Corporate 1.15%
JPMorgan Chase & Co. Corporate 1.15%
PACCAR Inc Corporate 1.11%
FNMA Agency 0.97%
Blackrock, Inc. Corporate 0.92%
The Goldman Sachs Group, Inc. Corporate 0.78%
Florida Power & Light Corporate 0.78%
Wells Fargo & Company Corporate 0.78%
Abbvie Inc. Corporate 0.77%
Cisco Systems, Inc. Corporate 0.75%
Bank of America Corporation Corporate 0.74%
Honda Motor Co., Ltd. Corporate 0.72%
UnitedHealth Group Incorporated Corporate 0.70%
Adobe Inc. Corporate 0.69%
Deere & Company Corporate 0.69%
AstraZeneca PLC Corporate 0.69%
Toyota Motor Corporation Corporate 0.69%
Caterpillar Inc. Corporate 0.66%
Air Products and Chemicals, Inc. Corporate 0.63%
State of California Muni Bonds 0.62%
National Australia Bank Limited Corporate 0.60%
QUALCOMM Incorporated Corporate 0.50%
20

ISSUERS
City of Concord | Account #11317 | As of September 30, 2025 Issuer Investment Type % Portfolio
Bayerische Motoren Werke Aktiengesel Corporate 0.48%
Walmart Inc. Corporate 0.47%
Public Storage OP, LP Corporate 0.38%
Merck & Co., Inc. Corporate 0.27%
Money Market Fund Money Mkt Fd 0.24%
State of New Jersey Muni Bonds 0.19%
Target Corporation Corporate 0.12%
Lockheed Martin Corporation Corporate 0.11%
Cash Cash 0.00%
TOTAL 100.00%
21

QUALITY DISTRIBUTION
Rating 09/30/2025 06/30/2025
AAA 0.24% 1.85%
AA 77.93% 77.03%
A 19.63% 19.16%
BBB 1.57% 1.59%
NA 0.63% 0.38%
Rating 09/30/2025 06/30/2025
Aaa 0.24% 1.85%
Aa 83.10% 82.62%
A 16.67% 15.53%
Rating 09/30/2025 06/30/2025
AAA 0.24% 1.85%
AA 80.24% 79.34%
A 9.63% 9.40%
NA 9.89% 9.41%
City of Concord | Account #11317 | As of September 30, 2025 S&P Rating Moody’s Rating Fitch Rating
22

DURATION ALLOCATION
City of Concord | Account #11317 | As of September 30, 2025 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
09/30/2025 4.3% 0.0% 1.2% 19.5% 41.5% 21.3% 12.3% 0.0% 0.0% 23

0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
Portfolio 4.3% 0.0% 1.2% 19.5% 41.5% 21.3% 12.3% 0.0% 0.0% ICE BofA 1-5 Year Unsubordinated US Treasury &
Agency Index 0.0% 0.1% 2.6% 35.0% 27.7% 22.6% 12.0% 0.0% 0.0%

DURATION DISTRIBUTION
City of Concord | Account #11317 | As of September 30, 2025 Portfolio Compared to the Benchmark
24

3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception TOTAL RATE OF RETURN*
City of Concord 1.24% 5.17%
Benchmark 1.14% 4.89%
*Periods over 1 year are annualized.

Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. Realized rate of return: A measure of a portfolio’s return over time. It is the internal rate which equates the beginning book value of the portfolio with the ending book value; it includes interest earnings, realized gains and losses in the portfolio.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index

INVESTMENT PERFORMANCE
City of Concord | Account #11317 | As of September 30, 2025 Total Rate of Return : Inception | 11/01/2024
25

PORTFOLIO CHARACTERISTICS
City of Concord Reporting | Account #11318 | As of September 30, 2025 9/30/2025
Portfolio
6/30/2025
Portfolio
Average Maturity (yrs) 0.00 0.00
Average Modified Duration 0.00 0.00
Average Purchase Yield 4.13% 4.17%
Average Market Yield 4.11% 4.15%
Average Quality** AAA AAA
Total Market Value 241,053,108 316,649,620
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 26

SECTOR DISTRIBUTION
City of Concord Reporting | Account #11318 | As of September 30, 2025 Sector as a Percentage of Market Value
Sector 09/30/2025 06/30/2025
LGIP 51.96% 52.28%
LAIF 45.57% 43.66%
Cash 2.47% 4.07%
27

CONSOLIDATED INFORMATION
28

PORTFOLIO CHARACTERISTICS
City of Concord ConsAgg | Account # | As of September 30, 2025 9/30/2025
Portfolio
6/30/2025
Portfolio
Average Maturity (yrs) 0.62 0.48
Average Modified Duration 0.56 0.43
Average Purchase Yield 4.13% 4.15%
Average Market Yield 4.04% 4.10%
Average Quality** AA+ AAA
Total Market Value 308,280,921 383,065,121
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 29

SECTOR DISTRIBUTION
City of Concord ConsAgg | Account # | As of September 30, 2025 Sector as a Percentage of Market Value
Sector 09/30/2025 06/30/2025
LGIP 40.71% 43.28%
LAIF 35.70% 36.14%
US Treasury 15.36% 11.63%
Corporate 5.32% 4.14%
Cash 1.93% 3.37%
Neg CD 0.55% 0.45%
Agency 0.21% 0.34%
Muni Bonds 0.17% 0.40%
Money Mkt Fd 0.05% 0.27%
30

PORTFOLIO HOLDINGS
31

HOLDINGS REPORT
City of Concord | Account #11317 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
AGENCY
3135G06G3 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 0.5 11/07/2025 650,000.00 11/09/2020

0.57%
647,673.00
649,952.69

99.63 4.22%
647,586.93
1,300.00

0.97%
(2,365.77)
Aa1/AA+
AA+

0.10 0.10
Total Agency 650,000.00 0.57%
647,673.00
649,952.69

99.63 4.22%
647,586.93
1,300.00

0.97%
(2,365.77)

0.10 0.10
CASH
CCYUSD Receivable 1,612.71 -- 1,612.71
1,612.71

1.00 0.00%
1,612.71

0.00 0.00%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 1,612.71
1,612.71
1,612.71

1.00 0.00%
1,612.71

0.00 0.00%

0.00 0.00

0.00 CORPORATE
91324PEC2 UNITEDHEALTH GROUP INC 1.15
05/15/2026 475,000.00 05/17/2021

1.19%
474,173.50
474,897.43

98.20 4.11%
466,452.48
2,063.61

0.70%
(8,444.95)
A2/A+
A

0.62 0.61
05565EBW4 BMW US CAPITAL LLC 1.25
08/12/2026 325,000.00 08/12/2021

1.26%
324,902.50
324,983.13

97.67 4.02%
317,436.17
552.95

0.48%
(7,546.97)
A2/A
NA

0.87 0.84
14913R2U0 CATERPILLAR FINANCIAL SERVICES
CORP 1.7 01/08/2027 450,000.00 01/11/2022

1.81%
447,727.50
449,420.64

97.36 3.85%
438,117.64
1,763.75

0.66%
(11,303.00)
A2/A
A+

1.27 1.23
87612EBM7 TARGET CORP 1.95 01/15/2027 80,000.00 01/19/2022

1.99%
79,864.00
79,964.73

97.63 3.85%
78,101.30
329.33

0.12%
(1,863.43)
A2/A
A

1.29 1.25
06406RBA4 BANK OF NEW YORK MELLON
CORP 2.05 01/26/2027 925,000.00 01/26/2022

2.10%
922,946.50
924,457.06

97.65 3.90%
903,230.05
3,423.78

1.35%
(21,227.01)
Aa3/A
AA-

1.32 1.28
084664CZ2 BERKSHIRE HATHAWAY FINANCE
CORP 2.3 03/15/2027 900,000.00 03/15/2022

2.70%
883,116.00
895,091.32

97.92 3.78%
881,268.25
920.00

1.32%
(13,823.08)
Aa2/AA
A+

1.45 1.41
63254ABE7

NATIONAL AUSTRALIA BANK
LTD (NEW YORK BRANCH) 3.905
06/09/2027
400,000.00 06/09/2022

4.10%
396,424.00
398,790.33

99.98 3.91%
399,935.04
4,859.56

0.60%
1,144.71
Aa2/AA-
NA

1.69 1.60
04636NAF0 ASTRAZENECA FINANCE LLC 4.875
03/03/2028 450,000.00 02/28/2023

4.92%
449,091.00
449,559.94
102.19

3.92%
459,859.40
1,706.25

0.69%
10,299.46
A1/A+
NA

2.42 2.19
931142FB4 WALMART INC 3.9 04/15/2028 310,000.00 04/12/2023

3.94%
309,429.60
309,709.95
100.36

3.75%
311,113.66
5,574.83

0.47%
1,403.71
Aa2/AA
AA

2.54 2.28
32

HOLDINGS REPORT
City of Concord | Account #11317 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
539830BZ1 LOCKHEED MARTIN CORP 4.45
05/15/2028 70,000.00 05/23/2023

4.49%
69,874.00
69,933.60
101.12

3.99%
70,785.29
1,176.78

0.11%
851.69
A2/A-
A

2.62 2.34
58933YBH7 MERCK & CO INC 4.05 05/17/2028 180,000.00 05/08/2023

4.07%
179,854.20
179,923.43
100.55

3.83%
180,981.67
2,713.50

0.27%
1,058.24
Aa3/A+
NA

2.63 2.36
61690U8E3 MORGAN STANLEY BANK NA

4.968 07/14/2028 625,000.00 --

4.95%
625,360.00
625,215.21
101.48

4.44%
634,239.58
6,641.25

0.95%
9,024.37
Aa3/A+
AA-

2.79 1.68
24422EXB0 JOHN DEERE CAPITAL CORP 4.95
07/14/2028 450,000.00 07/21/2023

4.77%
453,438.00
451,926.42
102.69

3.92%
462,110.25
4,764.38

0.69%
10,183.83
A1/A
A+

2.79 2.56
63743HFZ0

NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.15
08/25/2028
420,000.00 08/19/2025

4.19%
419,529.60
419,545.48
100.27

4.05%
421,135.20
1,743.00

0.63%
1,589.72
A2/NA
A

2.90 2.62
17325FBB3 CITIBANK NA 5.803 09/29/2028 900,000.00 10/02/2023

5.92%
895,536.00
897,318.17
104.89

4.05%
944,015.05
290.15

1.42%
46,696.88
Aa3/A+
A+

3.00 2.67
89236TLL7 TOYOTA MOTOR CREDIT CORP

4.65 01/05/2029 450,000.00 --

4.68%
449,393.00
449,603.75
101.83

4.04%
458,250.17
4,998.75

0.69%
8,646.41
A1/A+
A+

3.27 2.97
009158BH8 AIR PRODUCTS AND CHEMICALS
INC 4.6 02/08/2029 410,000.00 02/06/2024

4.63%
409,454.70
409,633.88
101.80

4.02%
417,381.90
2,776.61

0.63%
7,748.02
A2/A
NA

3.36 3.00
17275RBR2 CISCO SYSTEMS INC 4.85
02/26/2029 485,000.00 02/21/2024

4.86%
484,830.25
484,884.35
102.61

4.02%
497,674.32
2,286.91

0.75%
12,789.96
A1/AA-
NA

3.41 3.03
09290DAA9 BLACKROCK INC 4.7 03/14/2029 600,000.00 --

4.69%
600,167.50
600,114.36
102.29

3.98%
613,732.07
1,331.67

0.92%
13,617.72
Aa3/AA-
NA

3.45 3.09
00724PAF6 ADOBE INC 4.8 04/04/2029 450,000.00 --

4.83%
449,364.35
449,553.83
102.70

3.97%
462,133.94
10,620.00

0.69%
12,580.11
A1/A+
NA

3.51 3.07
63743HFS6

NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 5.15
06/15/2029
750,000.00 11/14/2024

4.80%
760,492.50
758,447.68
103.58

4.10%
776,837.04
11,372.92

1.17%
18,389.36
A2/A-
A

3.71 3.24
341081GT8 FLORIDA POWER & LIGHT CO 5.15
06/15/2029 500,000.00 02/27/2025

4.56%
511,060.00
509,482.10
103.77

4.04%
518,859.17
7,581.94

0.78%
9,377.07
Aa2/A+
AA-

3.71 3.18
95000U3E1 WELLS FARGO & CO 5.574
07/25/2029 500,000.00 --

4.88%
511,057.50
508,831.31
103.64

4.60%
518,175.94
5,109.50

0.78%
9,344.63
A1/BBB+
A+

3.82 2.57
02665WFQ9 AMERICAN HONDA FINANCE
CORP 4.4 09/05/2029 475,000.00 09/03/2024

4.43%
474,430.00
474,551.81
100.52

4.25%
477,492.17
1,509.44

0.72%
2,940.36
A3/A-
NA

3.93 3.56
46647PEB8 JPMORGAN CHASE & CO 5.012
01/23/2030 750,000.00 --

4.75%
756,957.50
755,947.22
102.45

4.48%
768,338.00
7,100.33

1.15%
12,390.78
A1/A
AA-

4.31 3.01
33

HOLDINGS REPORT
City of Concord | Account #11317 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
06051GHQ5 BANK OF AMERICA CORP 3.974
02/07/2030 500,000.00 03/24/2025

4.81%
485,420.00
487,377.74

99.26 4.48%
496,310.86
2,980.50

0.74%
8,933.12
A1/A-
AA-

4.36 3.09
756109BR4 REALTY INCOME CORP 4.85
03/15/2030 750,000.00 03/21/2025

4.78%
752,257.50
752,012.23
102.55

4.22%
769,114.19
1,616.67

1.15%
17,101.95
A3/A-
NA

4.45 3.84
00287YDZ9 ABBVIE INC 4.875 03/15/2030 500,000.00 06/25/2025

4.39%
509,940.00
509,371.16
102.94

4.15%
514,680.24
1,083.33

0.77%
5,309.08
A3/A-
NA

4.45 3.91
61747YFQ3 MORGAN STANLEY 5.656
04/18/2030 250,000.00 08/15/2025

4.37%
260,750.00
260,396.75
104.42

4.52%
261,053.64
6,402.28

0.39%
656.89
A1/A-
A+

4.55 3.13
38141GA87 GOLDMAN SACHS GROUP INC

5.727 04/25/2030 500,000.00 05/28/2025

4.86%
515,300.00
513,959.78
104.62

4.53%
523,121.10
12,408.50

0.78%
9,161.32
A2/BBB+
A

4.57 3.14
69371RT71 PACCAR FINANCIAL CORP 4.55
05/08/2030 725,000.00 05/05/2025

4.59%
723,876.25
723,966.10
101.80

4.12%
738,021.73
13,103.37

1.11%
14,055.62
A1/A+
NA

4.60 4.05
747525BU6 QUALCOMM INC 4.5 05/20/2030 325,000.00 07/08/2025

4.41%
326,199.25
326,141.55
101.53

4.13%
329,970.95
5,281.25

0.50%
3,829.39
A2/A
NA

4.64 4.02
74464AAC5 PUBLIC STORAGE OPERATING CO

4.375 07/01/2030 250,000.00 07/23/2025

4.50%
248,677.50
248,728.11
100.46

4.27%
251,151.47
2,764.76

0.38%
2,423.35
A2/A
NA

4.75 4.14
Total Corporate 16,130,000.00 4.22%
16,160,894.20
16,173,740.51
101.48

4.11%
16,361,079.87
138,851.85

24.54%
187,339.35

3.17 2.67

MONEY MARKET
FUND
X9USDMOR3 MORG STAN I LQ:GV I 156,767.51 --

4.22%
156,767.51
156,767.51

1.00 4.22%
156,767.51

0.00 0.24%

0.00 Aaa/AAAm
AAA

0.00 0.00
Total Money Market
Fund 156,767.51 4.22%
156,767.51
156,767.51

1.00 4.22%
156,767.51

0.00 0.24%

0.00 0.00

0.00 MUNICIPAL BONDS
13077DQD7 CALIFORNIA ST UNIV REV 0.862
11/01/2025 170,000.00 07/09/2021

0.86%
170,000.00
170,000.00

99.74 4.04%
169,549.50
610.58

0.25%
(450.50)
Aa2/AA-
NA

0.09 0.08
646140DP5 NEW JERSEY ST TPK AUTH TPK
REV 1.047 01/01/2026 125,000.00 01/22/2021

1.05%
125,000.00
125,000.00

99.22 4.19%
124,025.00
327.19

0.19%
(975.00)
A1/AA-
A+

0.25 0.25
13063D3N6 CALIFORNIA ST 4.846 03/01/2027 240,000.00 03/09/2023

4.85%
240,000.00
240,000.00
101.37

3.84%
243,297.60
969.20

0.36%
3,297.60
Aa2/AA-
AA

1.42 1.36
34

HOLDINGS REPORT
City of Concord | Account #11317 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
Total Municipal 535,000.00 100.36 536,872.10 0.81% 0.73 Bonds 535,000.00 2.71% 535,000.00 3.98% 1,906.97 1,872.10 0.70

NEGOTIABLE CD
89115B6K1 Toronto-Dominion Bank - New
York Branch 5.6 10/27/2025 850,000.00 10/27/2022

5.52%
850,000.00
850,000.00
100.10

4.29%
850,836.40
45,087.78

1.28%
836.40
Aa1/A+
AA

0.07 0.07
65558UYF3 Nordea ABP - New York Branch

5.53 11/03/2025 850,000.00 11/02/2022

5.53%
850,000.00
850,000.00
100.06

4.71%
850,535.08
19,715.99

1.28%
535.08
Aa3/AA-
AA

0.09 0.09
1,700,000.00 100.08 1,701,371.48 2.55% 0.08
Total Negotiable CD 1,700,000.00 5.53% 1,700,000.00 4.50% 64,803.76 1,371.48 0.08

US TREASURY
91282CEN7 UNITED STATES TREASURY 2.75
04/30/2027 1,575,000.00 01/31/2023

3.71%
1,516,491.21
1,553,201.12

98.62 3.65%
1,553,282.23
18,125.34

2.33%

81.11 Aa1/AA+
AA+

1.58 1.51
91282CFB2 UNITED STATES TREASURY 2.75
07/31/2027 8,000,000.00 --

4.13%
7,593,675.78
7,815,732.22

98.44 3.64%
7,875,000.00
37,065.22

11.81%
59,267.78
Aa1/AA+
AA+

1.83 1.76
91282CFZ9 UNITED STATES TREASURY 3.875
11/30/2027 10,900,000.00 --

4.23%
10,760,025.39
10,824,608.94
100.53

3.62%
10,957,480.50
141,945.70

16.44%
132,871.55
Aa1/AA+
AA+

2.17 2.03
91282CGP0 UNITED STATES TREASURY 4.0
02/29/2028 4,850,000.00 --

4.42%
4,779,218.76
4,805,350.52
100.88

3.61%
4,892,816.38
16,613.26

7.34%
87,465.86
Aa1/AA+
AA+

2.42 2.28
91282CCH2 UNITED STATES TREASURY 1.25
06/30/2028 8,100,000.00 --

4.11%
7,260,736.33
7,518,559.31

93.83 3.63%
7,600,394.51
25,587.64

11.40%
81,835.20
Aa1/AA+
AA+

2.75 2.65
91282CLN9 UNITED STATES TREASURY 3.5
09/30/2029 2,000,000.00 --

4.29%
1,931,269.53
1,943,555.59

99.29 3.69%
1,985,859.38
192.31

2.98%
42,303.79
Aa1/AA+
AA+

4.00 3.70
91282CFY2 UNITED STATES TREASURY 3.875
11/30/2029 3,775,000.00 --

4.31%
3,701,944.34
3,713,482.24
100.64

3.71%
3,799,331.05
49,160.09

5.70%
85,848.80
Aa1/AA+
AA+

4.17 3.77
91282CMG3 UNITED STATES TREASURY 4.25
01/31/2030 1,675,000.00 --

4.13%
1,683,557.62
1,682,702.68
102.12

3.72%
1,710,462.90
11,993.55

2.57%
27,760.22
Aa1/AA+
AA+

4.34 3.91
91282CMZ1 UNITED STATES TREASURY 3.875
04/30/2030 2,850,000.00 --

3.84%
2,854,136.72
2,853,843.82
100.63

3.72%
2,868,035.14
46,215.69

4.30%
14,191.32
Aa1/AA+
AA+

4.58 4.10
91282CHR5 UNITED STATES TREASURY 4.0
07/31/2030 2,000,000.00 --

3.83%
2,015,228.53
2,015,029.90
101.13

3.74%
2,022,578.12
13,478.26

3.03%
7,548.22
Aa1/AA+
AA+

4.83 4.33
35

HOLDINGS REPORT
City of Concord | Account #11317 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CPA3 UNITED STATES TREASURY 3.625
09/30/2030 2,000,000.00 09/26/2025

3.77%
1,987,343.75
1,987,350.68

99.49 3.74%
1,989,843.76
199.18

2.99%
2,493.08
Aa1/AA+
AA+

5.00 4.53
Total US Treasury 47,725,000.00 4.14%
46,083,627.96
46,713,417.03

99.08 3.65%
47,255,083.97
360,576.23

70.89%
541,666.94

2.91 2.70
Total Portfolio 66,898,380.22 4.15%
65,285,575.38
65,930,490.46

99.48 3.80%
66,660,374.56
567,438.81
100.00%
729,884.10

2.85 2.58
Total Market Value +
Accrued 67,227,813.37
36

HOLDINGS REPORT
City of Concord Reporting | Account #11318 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD US DOLLAR 4,505,314.30 --

0.00%
4,505,314.30
4,505,314.30

1.00 0.00%
4,505,314.30

0.00 1.87%

0.00 Aaa/AAA
AAA

0.00 0.00
CCYUSD US DOLLAR 1,442,883.70 -- 1,442,883.70
1,442,883.70

1.00 0.00%
1,442,883.70

0.00 0.60%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 5,948,198.00 0.00%
5,948,198.00
5,948,198.00

1.00 0.00%
5,948,198.00

0.00 2.47%

0.00 0.00

0.00 LAIF
90LAIF$00 Local Agency Investment Fund
State Pool 109,842,545.50 --

4.20%
109,842,545.50
109,842,545.50

1.00 4.20%
109,842,545.50

0.00 45.57%

0.00 NA/NA
NA

0.00 0.00
Total LAIF 109,842,545.50 4.20%
109,842,545.50
109,842,545.50

1.00 4.20%
109,842,545.50

0.00 45.57%

0.00 0.00

0.00 LOCAL GOV

INVESTMENT POOL
09CATR$05 CalTrust MTF 2,071,568.12 --

3.97%
20,366,303.12
20,366,303.12

9.92 3.97%
20,549,955.77

0.00 8.53%
183,652.65
NA/AAAm
NA

0.00 0.00
09CATR$04 CalTrust STF 494,623.18 --

4.17%
4,980,803.12
4,980,803.12

10.08 4.17%
4,985,801.66

0.00 2.07%
4,998.54
NA/AAAm
NA

0.00 0.00
90CAMP$00 CAMP 99,726,607.13 --

4.27%
99,726,607.13
99,726,607.13

1.00 4.27%
99,726,607.13

0.00 41.37%

0.00 NA/AAAm
NA

0.00 0.00
Total Local Gov
Investment Pool 102,292,798.43 4.22%
125,073,713.37
125,073,713.37

2.82 4.22%
125,262,364.56

0.00 51.96%
188,651.19

0.00 0.00
Total Portfolio 218,083,541.93 4.13%
240,864,456.87
240,864,456.87

1.95 4.11%
241,053,108.06

0.00 100.00%
188,651.19

0.00 0.00
Total Market Value +
Accrued 241,053,108.06
37

TRANSACTIONS
38

TRANSACTION LEDGER
City of Concord | Account #11317|07/01/2025 Through 09/30/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 07/09/2025 747525BU6 325,000.00 QUALCOMM INC 4.5 05/20/2030 100.369 4.41% (326,199.25) (1,950.00) (328,149.25) 0.00 Purchase 07/24/2025 74464AAC5 250,000.00

PUBLIC STORAGE
OPERATING CO 4.375
07/01/2030

99.471 4.50% (248,677.50) (729.17) (249,406.67) 0.00
Purchase 07/31/2025 91282CHR5 700,000.00

UNITED STATES
TREASURY 4.0
07/31/2030
100.172 3.96% (701,203.13) 0.00 (701,203.13) 0.00
Purchase 07/31/2025 91282CHR5 250,000.00

UNITED STATES
TREASURY 4.0
07/31/2030
100.172 3.96% (250,429.69) 0.00 (250,429.69) 0.00
Purchase 08/18/2025 61747YFQ3 250,000.00 MORGAN STANLEY

5.656 04/18/2030 104.300 4.37% (260,750.00) (4,713.33) (265,463.33) 0.00 Purchase 08/25/2025 63743HFZ0 420,000.00

NATIONAL

RURAL UTILITIES

COOPERATIVE
FINANCE CORP 4.15
08/25/2028

99.888 4.19% (419,529.60) 0.00 (419,529.60) 0.00
Purchase 08/29/2025 91282CHR5 500,000.00

UNITED STATES
TREASURY 4.0
07/31/2030
101.297 3.71% (506,484.38) (1,576.09) (508,060.47) 0.00 Purchase 09/25/2025 91282CHR5 550,000.00

UNITED STATES
TREASURY 4.0
07/31/2030
101.293 3.71% (557,111.33) (3,347.83) (560,459.16) 0.00 Purchase 09/30/2025 91282CPA3 2,000,000.00

UNITED STATES
TREASURY 3.625
09/30/2030

99.367 3.77% (1,987,343.75) 0.00 (1,987,343.75) 0.00
Total Purchase 5,245,000.00 (5,257,728.63) (12,316.42) (5,270,045.05) 0.00 TOTAL
ACQUISITIONS 5,245,000.00 (5,257,728.63) (12,316.42) (5,270,045.05) 0.00

DISPOSITIONS
Call Redemption 08/01/2025 798306WP7 (250,000.00)

SAN JUAN CALIF
UNI SCH DIST 0.852
08/01/2025
100.000 0.85% 250,000.00 0.00 250,000.00 0.00
39

TRANSACTION LEDGER
City of Concord | Account #11317|07/01/2025 Through 09/30/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss
Total Call
Redemption (250,000.00) 250,000.00 0.00 250,000.00 0.00 Maturity 07/01/2025 341271AD6 (575,000.00)

FLORIDA ST BRD

ADMIN FIN CORP REV

1.258 07/01/2025
100.000 1.19% 575,000.00 0.00 575,000.00 0.00
Maturity 08/01/2025 06051GFS3 (400,000.00)

BANK OF AMERICA
CORP 3.875
08/01/2025
100.000 0.93% 400,000.00 0.00 400,000.00 0.00
Maturity 08/01/2025 60412AK85 (180,000.00) MINNESOTA ST 0.63 08/01/2025 100.000 5.31% 180,000.00 0.00 180,000.00 0.00 Maturity 09/15/2025 002824BM1 (400,000.00)
ABBOTT
LABORATORIES 3.875
09/15/2025
100.000 0.72% 400,000.00 0.00 400,000.00 0.00
Maturity 09/23/2025 3137EAEX3 (650,000.00)

FEDERAL HOME LOAN

MORTGAGE CORP

0.375 09/23/2025
100.000 0.44% 650,000.00 0.00 650,000.00 0.00
Total Maturity (2,205,000.00) 2,205,000.00 0.00 2,205,000.00 0.00 Sale 09/29/2025 91282CFB2 (1,400,000.00)

UNITED STATES
TREASURY 2.75
07/31/2027

98.383 3.88% 1,377,359.38 6,277.17 1,383,636.55 3,801.14 Total Sale (1,400,000.00) 1,377,359.38 6,277.17 1,383,636.55 3,801.14 TOTAL
DISPOSITIONS (3,855,000.00) 3,832,359.38 6,277.17 3,838,636.55 3,801.14 40

TRANSACTION LEDGER
City of Concord Reporting | Account #11318|07/01/2025 Through 09/30/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 07/15/2025 90LAIF$00 910,902.44
Local Agency
Investment Fund State
Pool

1.000 4.26% (910,902.44) 0.00 (910,902.44) 0.00
Purchase 07/31/2025 90LAIF$00 645,025.03
Local Agency
Investment Fund State
Pool

1.000 4.26% (645,025.03) 0.00 (645,025.03) 0.00
Purchase 07/31/2025 09CATR$05 4,835.42 CalTrust MTF 9.860 (47,677.22) 0.00 (47,677.22) 0.00 Purchase 07/31/2025 09CATR$05 2,134.43 CalTrust MTF 9.860 (21,045.45) 0.00 (21,045.45) 0.00 Purchase 07/31/2025 90CAMP$00 6,000,000.00 CAMP 1.000 (6,000,000.00) 0.00 (6,000,000.00) 0.00 Purchase 07/31/2025 90CAMP$00 475,476.90 CAMP 1.000 (475,476.90) 0.00 (475,476.90) 0.00 Purchase 07/31/2025 09CATR$04 1,745.19 CalTrust STF 10.050 (17,539.11) 0.00 (17,539.11) 0.00 Purchase 08/28/2025 90CAMP$00 5,500,000.00 CAMP 1.000 (5,500,000.00) 0.00 (5,500,000.00) 0.00 Purchase 08/29/2025 09CATR$05 4,469.23 CalTrust MTF 9.920 (44,334.74) 0.00 (44,334.74) 0.00 Purchase 08/29/2025 09CATR$05 1,972.79 CalTrust MTF 9.920 (19,570.03) 0.00 (19,570.03) 0.00 Purchase 08/29/2025 90CAMP$00 390,508.46 CAMP 1.000 (390,508.46) 0.00 (390,508.46) 0.00 Purchase 08/29/2025 09CATR$04 1,636.80 CalTrust STF 10.070 (16,482.54) 0.00 (16,482.54) 0.00 Purchase 09/12/2025 90CAMP$00 1,000,000.00 CAMP 1.000 (1,000,000.00) 0.00 (1,000,000.00) 0.00 Purchase 09/24/2025 90CAMP$00 6,200,000.00 CAMP 1.000 (6,200,000.00) 0.00 (6,200,000.00) 0.00 Purchase 09/30/2025 09CATR$05 4,985.88 CalTrust MTF 9.920 (49,459.94) 0.00 (49,459.94) 0.00 Purchase 09/30/2025 09CATR$05 2,200.84 CalTrust MTF 9.920 (21,832.37) 0.00 (21,832.37) 0.00 Purchase 09/30/2025 90CAMP$00 355,611.11 CAMP 1.000 (355,611.11) 0.00 (355,611.11) 0.00 Purchase 09/30/2025 09CATR$04 1,800.97 CalTrust STF 10.080 (18,153.76) 0.00 (18,153.76) 0.00 Total Purchase 21,503,305.49 (21,733,619.10) 0.00 (21,733,619.10) 0.00 TOTAL
ACQUISITIONS 21,503,305.49 (21,733,619.10) 0.00 (21,733,619.10) 0.00

DISPOSITIONS
Sale 07/10/2025 90CAMP$00 (9,000,000.00) CAMP 1.000 9,000,000.00 0.00 9,000,000.00 0.00 Sale 07/24/2025 90CAMP$00 (28,000,000.00) CAMP 1.000 28,000,000.00 0.00 28,000,000.00 0.00 Sale 08/07/2025 90CAMP$00 (6,000,000.00) CAMP 1.000 6,000,000.00 0.00 6,000,000.00 0.00 Sale 08/21/2025 90CAMP$00 (3,500,000.00) CAMP 1.000 3,500,000.00 0.00 3,500,000.00 0.00 41

TRANSACTION LEDGER
City of Concord Reporting | Account #11318|07/01/2025 Through 09/30/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss
Sale 09/04/2025 90CAMP$00 (6,000,000.00) CAMP 1.000 6,000,000.00 0.00 6,000,000.00 0.00 Sale 09/15/2025 90CAMP$00 (1,000,000.00) CAMP 1.000 1,000,000.00 0.00 1,000,000.00 0.00 Sale 09/15/2025 90CAMP$00 (1,000,000.00) CAMP 1.000 1,000,000.00 0.00 1,000,000.00 0.00 Sale 09/16/2025 90CAMP$00 (208.33) CAMP 1.000 208.33 0.00 208.33 0.00 Sale 09/17/2025 90LAIF$00 (29,949,542.22)
Local Agency
Investment Fund State
Pool

1.000 4.21% 29,949,542.22 0.00 29,949,542.22 0.00
Sale 09/18/2025 90CAMP$00 (6,000,000.00) CAMP 1.000 6,000,000.00 0.00 6,000,000.00 0.00 Total Sale (90,449,750.55) 90,449,750.55 0.00 90,449,750.55 0.00 TOTAL
DISPOSITIONS (90,449,750.55) 90,449,750.55 0.00 90,449,750.55 0.00 42

INVESTMENT GLOSSARY
Interest Purchase (Pur.)/Sold –The accrued interest purchased or sold on the transaction. When a bond is purchased or sold between coupon payment dates, the accrued interest up to the settlement date of the transaction is included in the net proceeds.

Issuers –The entity, such as a corporation or a municipality, that offers or proposes to offer its securities for sale.

Market (Mkt) Price –The current fair value market price.

Market Value –The current fair value of an investment, as determined by transactions between willing buyers and sellers.

Market Yield to Maturity (YTM) –The total return anticipated on a bond if held until maturity based on the current market price, reflecting the market’s required return for the bond’s risk and maturity profile.

Maturity–The final date upon which principal of a security becomes due and payable.

Moody –The Moody's rating for the security.

Par Value/Units –The face value or number of units held in the portfolio.

Percent (%) of Port. –The percentage of the portfolio that the security represents based on market value, including accrued interest.

Price –The price at which the transaction was executed, expressed as dollars per $100 dollars of par value.

Purchase Date –The settlement date on which the security was purchased.

WƵƌĐŚĂƐĞzŝĞůĚ –The yield of a security at the time of purchase, typically based on the purchase price and expected cash flows (coupons and principal repayment).

Quantity –Par value of bonds or units such as equity or mutual fund shares. ^ΘW–The Standard and Poor’s rating for the security.
^ĞĐƵƌŝƚLJĞƐĐƌŝƉƚŝŽŶ –The issuer name, coupon (annual interest paid on a bond) and maturity. ^ĞƚƚůĞŵĞŶƚĂƚĞ –The date on which an executed security trade must be settled. That is, the date on which a buyer must pay for the securities and the seller must deliver them.
dŽƚĂůŵŽƵŶƚ –The principal amount (i.e., units or par value x price) plus accrued interest purchased or sold. dŽƚĂůDĂƌŬĞƚsĂůƵĞ–The market value plus accrued interest. dŽƚĂůZĂƚĞŽĨZĞƚƵƌŶ–A measure of a portfolio's performance over time. It is the internal rate of return that equates the beginning value of the portfolio with the ending value, including interest earnings and realized/unrealized gains and losses on the portfolio, adjusted by the amount and timing of contributions to and withdrawals from the portfolio. dƌĂŶƐĂĐƚŝŽŶdLJƉĞ –Purchase, sale, interest/paydown (principal), dividend, withdrawal, or contribution. 45

INVESTMENT GLOSSARY
Accrued Interest –The interest that has accumulated on a bond since the last interest payment up to, but not including, the settlement date.

Acquisition (Acq.)/Disposition (Disp.) Yield –Yield to Maturity of a security on the purchase/sale date.

Amount–The principal amount of the transaction (i.e., units or par value x price).

Average Final Maturity –The weighted average maturity of the portfolio, based on market value, including accrued interest.

Average Life –The weighted average life of the portfolio, based on market value, including accrued interest. The average life in mortgage- related investments is the average time to expected receipt of principal payments, weighted by the amount of principal expected.

Average Market Yield to Maturity (YTM) –The weighted average market yield to maturity of the portfolio, based on market value, including accrued interest. The market YTM is the internal rate of return that equates the periodic future cash flows (interest payments and redemption value) to the market price.

Average Modified Duration–The weighted average duration of the portfolio, based on market value, including accrued interest. Duration is the weighted average time to maturity of a bond where the weights are the present values of future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates.

Average Quality –The weighted average credit rating (Fitch, Moody’s, and S&P) of all the securities in a portfolio or group of investments, providing a snapshot of the overall creditworthiness of the holdings. ĐƋƵŝƐŝƚŝŽŶƐ –Securities or investments that have been recently purchased or added to a portfolio. ĞŶĐŚŵĂƌŬ–A standard or index against which the performance of a portfolio or investment is measured serving as a performance comparison point.
ŽŽŬsĂůƵĞ–The value at which an asset is carried on a balance sheet. To calculate, take the cost of an asset +/-net accretion/amortization.
ŽƐƚsĂůƵĞ–The value at which the securities were purchased. This is calculated by multiplying the par or units by the purchase price, excluding accrued interest.
h^/W (Committee on Uniform Securities Identification Procedures) –A unique identification number assigned to all securities.

Dispositions –Securities or investments that have been sold or removed from a portfolio. Also includes maturities and call redemptions. &ŝƚĐŚ –The Fitch rating for the security.
'ĂŝŶͬ>ŽƐƐ–The unrealized gain or loss on the security compared to the original purchase or amortized cost. 44

IMPORTANT DISCLOSURES
City of Concord | As of September 30, 2025
2025 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.

Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.

Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “as is” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.

This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.

Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.

Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest. 43

BENCHMARK DISCLOSURES
City of Concord | As of September 30, 2025
Benchmark Disclosure
ICE BofA 1-5 Yr US Treasury & Agency Index
The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 44

Ord. No. 25-8 1
ORDINANCE NO. 25-8

AN ORDINANCE AMENDING CONCORD MUNICIPAL CODE
TITLE 15 (BUILDINGS AND BUILDING REGULATIONS) TO
INCLUDE THE 2025 CALIFORNIA BUILDING STANDARDS CODE
AND THE 2024 UNIFORM SWIMMING POOL, SPA AND HOT TUB
CODE AND RATIFYING AMENDMENTS TO THE 2025
CALIFORNIA FIRE CODE AND 2025 CALIFORNIA WILDLAND-

URBAN INTERFACE CODE CONTAINED IN THE CONTRA COSTA
COUNTY ORDINANCES NO. 2025-14 AND NO. 2025-15
THE CITY COUNCIL OF THE CITY OF CONCORD DOES ORDAIN AS FOLLOWS:

WHEREAS, the 2025 California Building Standards Code becomes effective January 1, 2026, and its adoption is necessary to incorporate it into Concord Municipal Code Title 15 (Buildings and Building Regulations) and make administrative amendments; and WHEREAS, the City of Concord (“City”) is wholly contained within the geographical boundaries of a legal special district known as the Contra Costa County Fire Protection District (“Fire District”), formed pursuant to California Health and Safety Code Section 13800 et seq; and WHEREAS, the Fire District has responsibility for emergency and medical first-responder services, fire suppression, and fire protection duties within its special district boundary, including within the City of Concord; and
WHEREAS, on November 4, 2025 the Contra Costa County Board of Supervisors in its capacity as the Board of Directors of the Crockett-Carquinez Fire Protection District and the Contra Costa County Fire Protection District adopted the 2025 California Fire Code and 2025 California Wildland-Urban Interface Code with technical amendments by adopting Ordinance No. 2025-14 and Ordinance No. 2025-15, and as part of such adoption made express findings in support of technical amendments to the 2025 California Fire Code and 2025 California Wildland-Urban Interface Code based upon climatic, topographical, and geological conditions (“Findings”); and WHEREAS, in accordance with California Health and Safety Code Section 13869.7, the legislative body of a city may ratify, modify, or deny a fire protection district-adopted ordinance, and no ordinance adopted by a fire protection district shall be effective within the municipal limits of a city until ratified by the city; and

5.c

Ord. No. 25-8 2
WHEREAS, pursuant to California Health and Safety Code Section 13869.7, any fire protection district that adopts an ordinance pertaining to building standards related to fire and panic safety that are more stringent than those building standards adopted by the State Fire Marshal shall transmit the adopted ordinance to the jurisdiction where the ordinance will apply; and WHEREAS, the Fire District transmitted Ordinance No. 2025-14 and Ordinance No. 2025-15 and a copy of the Findings to the City in accordance with California Health and Safety Code requirements; and
WHEREAS, the Chief Building Official for the City of Concord has recommended the City Council ratify Ordinance No. 2025-14 and Ordinance No. 2025-15 in their entirety; and WHEREAS, as discussed in the Findings, local climatic, geological, and topographical conditions impact fire prevention efforts, and the frequency, spread, acceleration, intensity, and size of fire involving buildings in the City; and
WHEREAS, the City Council does hereby find and determine that the amendments to the 2025 California Fire Code and California Wildland-Urban Interface Code, as expressed in Ordinance No. 2025-14 and Ordinance No. 2025-15 and as discussed by the Findings, to be reasonably necessary because of local climatic, geological and topographical conditions; and WHEREAS, the City Council does hereby find and determine that the ratification of Ordinance No. 2025-14 and Ordinance No. 2025-15 within the jurisdictional boundary of the City is a responsible measure to provide additional reasonable and uniform degrees of fire and life safety to its citizens, businesses and community; and
WHEREAS, the City Council does hereby ratify Ordinance No. 2025-14 and Ordinance No. 2025-15 and adopt the Findings; and
WHEREAS, pursuant to California Health and Safety Code Section 13869.7(h)(1), the City Council does hereby delegate enforcement of Ordinance No. 2025-14 and Ordinance No. 2025-15 within the jurisdictional limits of the City of Concord to the Fire Chief of the Contra Costa County Fire Protection District or authorized representative.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES ORDAIN AS FOLLOWS:

Ord. No. 25-8 3
Section 1. Pursuant to California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), adoption of the Ordinance does not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c), 15273, 15378, as it has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment and/or the activities consist of creation of government funding mechanisms or other government fiscal activities which do not constitute a “project”. Even if Council action on this item did constitute a project under CEQA, it falls within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Accordingly, no further environmental review is warranted. This determination reflects the City’s independent judgement and analysis.

Section 2. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.05 (Uniform Administrative Code), Section 15.05.010 (Purpose) is hereby amended in its entirety and restated to read as follows:

15.05.010 Purpose.

The purpose of this Code is to provide for the administration and enforcement of the City of Concord Construction Code. The “City of Concord Construction Code” means, collectively, the following:
(1) Building Code, as adopted in Section 15.10.010.
(2) Electrical Code, as adopted in Section 15.15.010.
(3) Plumbing Code, as adopted in Section 15.20.010.
(4) Mechanical Code, as adopted in Section 15.25.010.
(5) Abatement of Dangerous Buildings Code, as adopted by Section 15.30.010. (6) Housing Code, as adopted in Section 15.35.010.
(7) Residential Building Code, as adopted in Section 15.40.010. (8) Historical Building Code, as adopted in Section 15.42.010. (9) Existing Building Code, as adopted in Section 15.43.010.

Ord. No. 25-8 4
(10) Green Building Code, as adopted in Section 15.45.010. (11) Energy Code, as adopted in Section 15.47.010.
(12) Existing unreinforced masonry buildings, commencing with Section 15.55.010. (13) Swimming Pool, Spa and Hot Tub Code, as adopted in Section 15.60.010. (14) Fire Code, as adopted in Section 15.65.010.
(15) Wildland-Urban Interface Code, as adopted in Section 15.67.010. (16) Building security, commencing with Section 15.85.010. (17) Gas shut-off devices, commencing with Section 15.95.010. (18) Vacant buildings, commencing with Section 8.30.010. (19) Such other similar or related codes and regulations required to be administered and/or enforced by the Building Official.

Section 3. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.10 (Building Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.10 BUILDING CODE

15.10.010 Building Code adopted.

The 2025 California Building Code, California Code of Regulations, Title 24, Part 2, Volumes 1 and 2, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Building Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Building Code, as amended in this chapter, shall be known, designated and referred to as the “Building Code” for the City of Concord.

15.10.020 Appendix Adoption.

Appendix I (Patio Covers) of the California Building Code is hereby adopted. All remaining appendices are not adopted.

15.10.030 Administrative Amendments.

Ord. No. 25-8 5
The following are administrative amendments to Chapter 1 Division II (Scope and Administration):
(1) Section 101.1 (Title) is hereby revised to read as follows:
101.1 Title. These regulations shall be known as the Building Code of the City of Concord, hereinafter referred to as “this code.”
(2) Section 103.1 (Creation of enforcement agency) is hereby revised to read as follows:
103.1 Creation of enforcement agency. The City of Concord Building Division is hereby created, and the official in charge thereof shall be known as the building official. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.
(3) Section 104.2.4.1 (Flood hazard areas) is hereby deleted. (4) Section 104.3.1 (Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas) is hereby deleted. (5) Section 105.3.2 (Time limitation of application) is hereby deleted. (6) Section 105.5 (Expiration) is hereby deleted in its entirety. (7) Section 113 (Means of Appeals) is hereby deleted in its entirety.

Section 4. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter15.15 (Electrical Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.15 ELECTRICAL CODE

15.15.010 Electrical Code adopted.

The 2025 California Electrical Code, California Code of Regulations, Title 24, Part 3, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Electrical Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter.

Ord. No. 25-8 6
The California Electrical Code shall be known, designated and referred to as the “Electrical Code” for the City of Concord.

Section 5. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.20 (Plumbing Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.20 PLUMBING CODE

15.20.010 Plumbing Code adopted.

The 2025 California Plumbing Code, California Code of Regulations, Title 24, Part 5, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Plumbing Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Plumbing Code, as amended in this chapter, shall be known, designated and referred to as the “Plumbing Code” for the City of Concord.

15.20.020 Appendix adoption.

Appendices A, B, D, H, and I of the California Plumbing Code are hereby adopted. All remaining appendices are not adopted.

15.20.030 Administrative amendments.

The following are administrative amendments to Chapter 1 Division II (Administration):
(1) The fourth paragraph of Section 104.3.2 (Plan Review Fees) is hereby amended to read:

Where plans are incomplete or changed so as to require additional review, a fee shall be charged as set forth in the schedule as established by the applicable governing authority.
(2) Section 104.3.3 (Time Limitation of Application) is hereby deleted. (3) Section 104.4.3 (Expiration) is hereby deleted.
(4) Section 104.4.4 (Extensions) is hereby deleted.

Ord. No. 25-8 7
(5) Section 104.5 (Fees) is hereby amended to read:
104.5 Fees. Fees shall be assessed in accordance with the provisions of this section and as set forth in the schedule as established by the applicable governing authority.
(6) The fourth paragraph of Section 105.2.6 (Reinspections) is hereby amended to read:

To obtain reinspection, the applicant shall first pay a reinspection fee as set forth in the schedule as established by the applicable governing authority. (7) Section 107.0 (Board of Appeals) is hereby deleted in its entirety. (8) Table 104.5 (Plumbing Permit Fees) is hereby deleted.

Section 6. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.25 (Mechanical Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.25 MECHANICAL CODE

15.25.010 Mechanical Code adopted.

The 2025 California Mechanical Code, California Code of Regulations, Title 24, Part 4, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Mechanical Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Mechanical Code, as amended in this chapter, shall be known, designated and referred to as the “Mechanical Code” for the City of Concord.

15.25.020 Administrative amendments.

The following are administrative amendments to Chapter 1 Division II (Administration):
(1) The fourth paragraph of Section 104.3.2 (Plan Review Fees) is hereby amended to read:

Ord. No. 25-8 8
Where plans are incomplete or changed so as to require additional review, a fee shall be charged as set forth in the schedule as established by the applicable governing authority.
(2) Section 104.3.3 (Time Limitation of Application) is hereby deleted. (3) Section 104.4.3 (Expiration) is hereby deleted.
(4) Section 104.4.4 (Extensions) is hereby deleted.
(5) Section 104.5 (Fees) is hereby amended to read:
104.5 Fees. Fees shall be assessed in accordance with the provisions of this section and as set forth in the schedule as established by the applicable governing authority.
(6) The fourth paragraph of Section 105.2.6 (Reinspections) is hereby amended to read:

To obtain reinspection, the applicant shall first pay a reinspection fee as set forth in the schedule as established by the applicable governing authority. (7) Section 107.0 (Board of Appeals) is hereby deleted in its entirety. (8) Table 104.5 (Mechanical Permit Fees) is hereby deleted.

Section 7. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.40 (Residential Building Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.40 RESIDENTIAL BUILDING CODE

15.40.010 Residential Building Code adopted.

The 2025 California Residential Code, California Code of Regulations, Title 24, Part

2.5, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Residential Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Residential Code, as amended in this chapter, shall be known, designated and referred to as the “Residential Building Code” for the City of Concord.

Ord. No. 25-8 9

15.40.020 Appendix adoption.

Appendix BF (Patio Covers) of the California Residential Code is hereby adopted. All remaining appendices are not adopted.

15.40.030 Administrative amendments.

The following are administrative amendments to Chapter 1 Division II (Administration):
(1) Section R101.1 (Title) is hereby revised to read as follows:

R101.1 Title. These regulations shall be known as the Residential Code for One- and Two-family Dwellings of the City of Concord and shall be cited as such and will be referred to herein as “this code.”
(2) Section R102.6 (Existing structures) is hereby revised to read as follows:

R102.6 Existing structures. The legal occupancy of any structure existing on the date of adoption of this code shall be permitted to be to continue without change, except as is specifically covered in this code, the California Existing Building Code or the California Fire Code, or as is deemed necessary by the building official for the general safety and welfare of the occupants and the public. (3) Section R103.1 (Creation of agency) is hereby revised to read as follows:

R103.1 Creation of agency. The City of Concord Building Division is hereby created, and the official in charge thereof shall be known as the building official. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.
(4) Section R104.2.3.1 (Flood hazard areas) is hereby deleted. (5) Section R104.3.1 (Determination of substantially improved or substantially damaged existing buildings in flood hazard areas) is hereby deleted. (6) Section R105.3.2 (Time limitation of application) is hereby deleted. (7) Section R105.5 (Expiration) is hereby deleted in its entirety. (8) Section R112 (Means of Appeals) is hereby deleted in its entirety.

Section 8. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.42 (Historical Building Code) is hereby amended in its entirety and restated to read as follows:

Ord. No. 25-8 10
CHAPTER 15.42 HISTORICAL BUILDING CODE

15.42.010 Historical Building Code adopted.

The 2025 California Historical Building Code, California Code of Regulations, Title 24, Part 8, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Historical Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter.

The California Historical Building Code shall be known, designated and referred to as the “Historical Building Code” for the City of Concord.

Section 9. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.43 (Existing Building Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.43 EXISTING BUILDING CODE

15.43.010 Existing Building Code adopted.

The 2025 California Existing Building Code, California Code of Regulations, Title 24, Part 10, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Existing Building Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Existing Building Code, as amended in this chapter, shall be known, designated and referred to as the “Existing Building Code” for the City of Concord.

15.43.020 Appendix Adoption.

Appendix A (Guidelines for the Seismic Retrofit of Existing Buildings) of the California Existing Building Code is hereby adopted. All remaining appendices are not adopted.

15.43.030 Administrative Amendments.

Ord. No. 25-8 11
The following are administrative amendments to Chapter 1 Division II (Scope and Administration):
(1) Section 101.1 (Title) is hereby revised to read as follows:
101.1 Title. These regulations shall be known as the Existing Building Code of the City of Concord, hereinafter referred to as “this code.” (2) Section 101.4.2 (Buildings previously occupied) is hereby revised to read as follows:
101.4.2 Buildings previously occupied. The legal occupancy of any building existing on the date of adoption of this code shall be permitted to continue without change, except as is specifically covered in this code, the California Fire Code, or as is deemed necessary by the code official for the general safety and welfare of the occupants and the public.
(3) Section 103.1 (Creation of agency) is hereby revised to read as follows:
103.1 Creation of agency. The City of Concord Building Division is hereby created, and the official in charge thereof shall be known as the code official. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.
(4) Section 104.2.4.1 (Flood hazard areas) is hereby deleted. (5) Section R104.3.1 (Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas) is hereby deleted. (6) Section 105.3.2 (Time limitation of application) is hereby deleted. (7) Section 105.5 (Expiration) is hereby deleted in its entirety. (8) Section 112 (Means of Appeals) is hereby deleted in its entirety.

Section 10. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.45 (Green Building Standards Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.45 GREEN BUILDING STANDARDS CODE

15.45.010 Green Building Standards Code adopted.

Ord. No. 25-8 12
The 2025 California Green Building Standards Code, California Code of Regulations, Title 24, Part 11, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Green Building Standards Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter.

The California Green Building Standards Code shall be known, designated and referred to as the “Green Building Standards Code” for the City of Concord.

Section 11. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.47 (Energy Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.47 ENERGY CODE

15.47.010 Energy Code adopted.

The 2025 California Energy Code, California Code of Regulations, Title 24, Part 6, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Energy Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter.

The California Energy Code shall be known, designated and referred to as the “Energy Code” for the City of Concord.

Section 12. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter 15.60 (Swimming Pool, Spa, and Hot Tub Code) is hereby amended in its entirety and restated to read as follows:

CHAPTER 15.60 SWIMMING POOL, SPA, AND HOT TUB CODE

15.60.010 Swimming Pool, Spa, and Hot Tub Code adopted.

The 2024 Uniform Swimming Pool, Spa, and Hot Tub Code published by the International Association of Plumbing and Mechanical Officials, 4755 E. Philadelphia Street,

Ord. No. 25-8 13
Ontario, CA 91761-2816, a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The Uniform Swimming Pool, Spa, and Hot Tub Code, as amended in this chapter, shall be known, designated and referred to as the “Swimming Pool, Spa, and Hot Tub Code” for the City of Concord.

15.60.020 Administrative Amendments.

The following are administrative amendments to Chapter 1 (Administration):
(1) The fourth paragraph of Section 104.3.2 (Plan Review Fees) is hereby amended to read:

Where plans are incomplete or changed so as to require additional review, a fee shall be charged as set forth in the schedule as established by the applicable governing authority.
(2) Section 104.3.3 (Time Limitation of Application) is hereby deleted. (3) Section 104.4.3 (Expiration) is hereby deleted.
(4) Section 104.4.4 (Extension) is hereby deleted.
(5) Section 104.5 (Fees) is hereby amended to read:
104.5 Fees. Fees shall be assessed in accordance with the provisions of this section and as set forth in the schedule as established by the applicable governing authority.
(6) The fourth paragraph of Section 105.2.6 (Reinspections) is hereby amended to read:

To obtain reinspection, the applicant shall first pay a reinspection fee as set forth in the schedule as established by the applicable governing authority. (7) Section 107.0 (Board of Appeals) is hereby deleted in its entirety. (8) Table 104.5 (Swimming Pool, Spa, and Hot Tub Permit Fees) is hereby deleted.

Section 13. Concord Municipal Code Title 15 (Buildings and Building Regulations), Chapter

15.65 (Fire Code) is hereby amended in its entirety and restated to read as follows:

Ord. No. 25-8 14
CHAPTER 15.65 FIRE CODE

15.65.010 Fire Code adopted.

The 2025 California Fire Code, California Code of Regulations, Title 24, Part 9, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Fire Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Fire Code, as amended in this chapter, shall be known, designated and referred to as the “Fire Code” for the City of Concord.

15.65.020 Administrative Amendments.

The following are administrative amendments to Chapter 1 Division II (Scope and Administration):
(1) Section 101.1 (Title) is hereby revised to read as follows:
101.1 Title. These regulations shall be known as the Fire Code of the City of Concord, hereinafter referred to as “this code.”
(2) Section 103.1 (Creation of agency) is hereby revised to read as follows:
103.1 Creation of agency. The Contra Costa County Fire Protection District is hereby created, and the official in charge thereof shall be known as the fire code official. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.

Notwithstanding the foregoing, the City of Concord hereby reserves to its Chief Building Official the ability (but not the obligation) to enforce the provisions of this code.
(3) Section 105.2.3 (Time limitation of application) is hereby deleted. (4) Section 105.3.1 (Expiration) is hereby deleted in its entirety. (5) Section 112 (Means of Appeals) is hereby deleted in its entirety.

Ord. No. 25-8 15

15.65.030 Contra Costa County Fire Protection District Ordinance adopted.

Ordinance 2025-14 of the Contra Costa County Fire Protection District, adopted November 4, 2025, is hereby ratified by the City Council under the authority of California Health and Safety Code § 13869.7. Ordinance 2025-14 adopts the 2025 California Fire Code (California Code of Regulations, Title 24, Part 9, including Chapters 1-12 and 20-80, Appendix B, Appendix C, Appendix D, Appendix F, Appendix H, Appendix I, Appendix J, Appendix K, and Appendix P), as amended by the changes, additions, and deletions set forth in the ordinance. The provisions of the 2025 California Fire Code as amended by District Ordinance 2025-14 shall be controlling and enforceable within the jurisdictional boundaries of the City of Concord.

15.65.040 Delegation of enforcement to Fire Chief.

Pursuant to California Health and Safety Code § 13869.7, the City Council delegates enforcement of Ordinance 2025-14 to the Fire Chief of the Contra Costa County Fire Protection District or his or her authorized representatives.

Section 14. Concord Municipal Code Title 15 (Building and Building Regulations) is hereby amended by adding Chapter 15.67 (Wildland-Urban Interface Code) as follows:

CHAPTER 15.67 WILDLAND-URBAN INTERFACE CODE

15.67.010 Wildland-Urban Interface Code adopted.

The 2025 California Wildland-Urban Interface Code, California Code of Regulations, Title 24, Part 7, published by the California Building Standards Commission, 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833-2936, with state supplements published from time to time (collectively, “California Wildland-Urban Interface Code”), a copy of which is filed in the office of the Building Official, is hereby adopted and referred to, and by this reference, expressly incorporated and made a part of this chapter as though fully set forth in this chapter, subject to the amendments set forth in this chapter.

The California Wildland-Urban Interface Code, as amended in this chapter, shall be known, designated and referred to as the “Wildland-Urban Interface Code” for the City of Concord.

Ord. No. 25-8 16

15.67.020 Administrative Amendments.

The following are administrative amendments to Chapter 1 Division II (Scope and Administration):
(1) Section 101.1 (Title) is hereby revised to read as follows:
101.1 Title. These regulations shall be known as the Wildland-Urban Interface Code of the City of Concord, hereinafter referred to as “this code.” (2) Section 103.1 (Creation of agency) is hereby revised to read as follows:
103.1 Creation of agency. The Contra Costa County Fire Protection District is hereby created, and the official in charge thereof shall be known as the fire code official. The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.

Notwithstanding the foregoing, the City of Concord hereby reserves to its Chief Building Official the ability (but not the obligation) to enforce the provisions of this code.
(3) Section 105.4.2 (Time limitation of application) is hereby deleted. (4) Section 105.8 (Expiration) is hereby deleted in its entirety. (5) Section 112 (Means of Appeals) is hereby deleted in its entirety.

15.67.030 Contra Costa County Fire Protection District Ordinance adopted.

Ordinance 2025-15 of the Contra Costa County Fire Protection District, adopted November 4, 2025, is hereby ratified by the City Council under the authority of California Health and Safety Code § 13869.7. Ordinance 2025-15 adopts the 2025 California Wildland- Urban Interface Code (California Code of Regulations, Title 24, Part 7, including Chapters 1- 7, Appendix A, Appendix B, Appendix C, Appendix F, Appendix G, and Appendix H), as amended by the changes, additions, and deletions set forth in the ordinance. The provisions of the 2025 California Wildland-Urban Interface Code as amended by District Ordinance 2025- 15 shall be controlling and enforceable within the jurisdictional boundaries of the City of Concord.

15.67.040 Delegation of enforcement to Fire Chief.

Ord. No. 25-8 17
Pursuant to California Health and Safety Code § 13869.7, the City Council delegates enforcement of Ordinance 2025-15 to the Fire Chief of the Contra Costa County Fire Protection District or his or her authorized representatives.

Section 15. If any section, subsection, clause, or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, or its application to any other person or circumstance. The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, and phrase thereof, irrespective of the fact that any one or more section, subsection, sentence, clause, or phrase be declared invalid.

Section 16. This Ordinance No. 25-8 shall become effective (30) days following its passage and adoption. In the event a summary of said Ordinance is published in lieu of the entire Ordinance, a certified copy of the full text of this Ordinance shall be posted in the office of the City Clerk at least five (5) days prior to its adoption and within fifteen (15) days after its adoption, including the vote of the Councilmembers. Additionally, a summary prepared by the City Attorney’s Office shall be published once at least five (5) days prior to the date of adoption of this Ordinance and once within fifteen (15) days after its passage and adoption, including the vote of the Councilmembers, in the East Bay Times, a newspaper of general circulation in the City of Concord.

Carlyn Obringer
Mayor
ATTEST:

Joelle Fockler, MMC
City Clerk
(Seal)

Ord. No. 25-8 18
Ordinance No. 25-8 was duly and regularly introduced at a regular meeting of the City Council of the City of Concord held on November 4, 2025, and was thereafter duly and regularly passed and adopted at a regular meeting of the City Council of the City of Concord on December 2, 2025, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing is a true and correct copy of an ordinance duly and regularly introduced, passed, and adopted by the City Council of the City of Concord, California.

Joelle Fockler, MMC
City Clerk

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, PE, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: William Wahbeh, PE, Associate Civil Engineer [email protected]
(925) 671-5098
Subject: Considering rejection of all bids submitted for the Transportation Offices at the Corporation Yard (Project No. 2648); and directing staff to re-advertise the project for bids. (Measure V and Building Maintenance Funds)
CEQA: Exempt/not a project pursuant to Public Resources Code Sections 21065, 21080(b)(5), CEQA Guidelines Sections 15060(c)(2), 15061(b)(3), 15270, and/or 15378.

Report in Brief
The Transportation Offices at the Corporation Yard Project (Project No. 2648), consists of design and construction of a new office building for the Transportation Division, which includes staff offices, equipment storage, testing facilities and a Traffic Management Center (TMC) (Project). The Project includes demolition of the existing storage buildings and construction of a one-story building approximately 3,000 square feet in size. The TMC equipment will be installed as part of a future project and will include state-of-the- art transportation monitoring equipment.

The Project has been designed and competitively bid (see Attachment 2 – Bid Sheet); however, the City of Concord (City) received only one bid. City staff are reevaluating the project requirements and recommend rejecting all bids. Staff anticipates rebidding the Project after staff’s analysis has been completed.

5.d5.d5.d5.d

City Council Agenda Report
Agenda Item No. 5.d
December 2, 2025
Recommended Action

1. Reject all bids submitted for The Transportation Offices at the Corporation Yard, Project No. 2648 and direct staff to re-advertise the project for bids. (Measure V and Building Maintenance Funds)

2. Make the CEQA determinations as provided in this staff report.

Background
On June 28, 2022, City Council (Council) adopted the Capital Budget for Fiscal Years (FY) 2023 and 2024, that provided for the design and construction of the Transportation Offices at Corporation Yard.

On May 28, 2024, City Council awarded a Professional Services Agreement with Lowney Architecture for the design of the Project which began in June 2024. Upon completion of the design in September 2025 the Project was advertised for bids.

Analysis/Procurement Process
Construction Contract
The Project was advertised for construction bids as required by state law and City policy. Bids were opened on November 6, 2025, and one (1) bid was received in the amount of $1,714,000. The Engineer’s Estimate for the Basis of Award was $1,750,000.

At bid opening, Belz Construction Inc. of Orangevale, CA was the apparent low bidder.

A summary of the bid is as follows:

Bid Schedule Engineers
Estimate
Belz
Construction
Inc.

Base Bid Total $1,750,000 $1,714,000
The City’s Purchasing Ordinance (Concord Municipal Code Chapter 3.10) allows the City to reject all bids and (among other things) re-advertise. City staff are evaluating the project requirements and recommend rebidding the Project.

Financial Impact
The Project budget is currently $2,325,000.00, consisting of – Building Maintenance Fund (Fund 630) and Measure V (Funds 407 and 490). No funding changes are recommended.

City Council Agenda Report
Agenda Item No. 5.d
December 2, 2025
Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. Seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the rejection of bids does not constitute a “project” within the meaning Public Resources Code 21065 and Sections 21080(b)(5), 14 Cal Code Regulations and CEQA Guidelines Section 15060(c), 15270, 15378 as the rejection of bids has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment and/or the activity consists of rejecting or disapproving , which do not constitute a project. Even if the rejection of bids did constitute a project under CEQA, it falls within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Accordingly, no further environmental review is necessary. This determination reflects the City’s independent judgement and analysis.

Public Contact
The City Council Agenda was posted.

Attachments

1. Project Location Map

2. Bid Summary

Attachment 1
Project Location Map
Transportation Offices at the Corporation Yard
1455 Gasoline Alley, Concord
City Project No. 2648

City of Concord
Bid Sheet
PJ#2648 Bid Opening:

Transportation Offices and Transportation
Management Center
Thursday,
November 6, 2025
2:00 p.m.

Garden Conference Room
Engineer’s Estimate: $1,750,000

COMPANY TOTAL BID
Belz Construction Inc
8863 Greenback Lane Unit 356
Orangevale, CA 95662
DIR: 1000005224
$1,714,000.00
Attachment 2

From: Ezell, Justin <[email protected]>
Sent: Tuesday, December 2, 2025 1:26 PM
To: Fockler, Joelle <[email protected]>; Robinson, Monique <[email protected]>
Subject: FW: Questions about item 5D

This email is being shared with all Councilmembers.

Mayor Obringer,
Please see below response to your questions about Item 5.d.

Regards,

-Justin

Justin Ezell
Assistant City Manager
City of Concord
(925) 671-3155
[email protected]

Sign up for our e-newsletter here.

Benched Correspondence
Agenda Item 5.d
December 2, 2025

From: Wahbeh, William <[email protected]> Sent: Tuesday, December 2, 2025 1:07 PM
To: Ezell, Justin <[email protected]>
Cc: Davis, Bruce <[email protected]>
Subject: RE: Questions about item 5D

Hi Justin,
This is not a modular project although it has been designed in a way that could facilitate panelized or prefabricated construction if the contractor elected.

As to the notification process, BPX, our plan room for CIP (City of Concord Online Planroom), has a general notification process on projects that are on their website if the contractor is registered. Otherwise, most contractors register at the various builder exchanges (plan rooms) that provide notices depending on the contractor’s preferences.

Thank you
Will
William Wahbeh, PE
Associate Civil Engineer
City of Concord | Community Development Department
Engineering Division | Capital Improvement Program
( (925) 671-5098 | * [email protected]
1950 Parkside Drive, MS/40, Concord, CA 94519

PRIVILEGED AND CONFIDENTIAL COMMUNICATION - This electronic transmission, and any documents attached hereto, may contain confidential and/or legally privileged information and is intended only for use by the recipient named above. Any disclosure, copying, distribution, or use of such information received in error is prohibited. Please delete and notify sender if you received this message in error.

From: Obringer, Carlyn <[email protected]> Sent: Tuesday, December 2, 2025 11:27 AM
To: Ezell, Justin <[email protected]>
Subject: Questions about item 5D

Hi Justin,
Is this a modular project? Also, how would someone get on the interested parties list for when this project is rebid?

Best Regards,
Carlyn

Carlyn Obringer
Mayor
City Councilmember, District 2
City of Concord

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Prepared by: Abhishek Parikh, Deputy Public Works Director -Transportation [email protected]
(925) 671-3139
Subject: Considering adoption of a resolution accepting and appropriating Energy Efficiency and Conservation Block Grant Program (EECBG) funds in the amount of $170,110 for citywide replacement of traffic signal indications (red, yellow, and green) with energy efficient LEDs.

CEQA: Exempt/not a project pursuant to Public Resources Code Section 21068, CEQA Guidelines Sections 15301, 15302, 15303, 15304, 15061(b)(2), 15273, 15378, and 15064.3(b)(2).

Report in Brief
The City of Concord has been approved for Energy Efficiency and Conservation Block Grant Program (EECBG) funds by the Office of State and Community Energy Programs (SCEP) and the U.S. Department of Energy (DOE) in the amount of $170,110. Staff requests authorization to accept and appropriate said grant funds into Project No. 2795, Citywide Traffic Signal LED Upgrade (LED Upgrade). The funds will be used to upgrade traffic signal indications citywide (red, yellow, and green) to energy-efficient LEDs.

Recommended Action
Adopt a resolution accepting and appropriating grant funding from the SCEP and the DOE in the amount of $170,110 for citywide replacement of traffic signal indications (red, yellow, and green) with the LED upgrade.

5.e5.e5.e

City Council Agenda Report
Agenda Item No. 5.e
December 2, 2025
Background & Analysis
The City is committed to enhancing the safety, efficiency, and sustainability of its citywide transportation network. As part of this ongoing effort, the city seeks to modernize its traffic signal system by upgrading existing incandescent signal indications (red, yellow, and green) to energy-efficient LED displays.

LED signal modules offer several key advantages over traditional incandescent bulbs, including:
• Significant energy savings through reduced power consumption. • Improved visibility and performance under variable weather and lighting conditions. • Extended lifespan, resulting in fewer replacements, lower maintenance needs, and reduced long-term operational costs.

Collectively, these improvements will contribute to enhanced roadway safety, lower greenhouse gas emissions, and optimized traffic operations citywide.

The Energy Efficiency and Conservation Block Grant (EECBG) funds will be used to cover labor and related material costs associated with implementing the LED signal conversion project. The project is anticipated to be completed by September 30, 2026.

Environmental Determination
Pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c), 15061(b)(2), 15061(b)(3), 15273, and/or 15378, award of this contract is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it will not result in a direct or reasonably foreseeable indirect physical change in the environment. In the alternative, award of this contract is exempt under CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, 15303 – New Construction or Conversion of Small Structures, 15304 – Minor Alterations to Land, and/or 15064.2(b)(2) – Transportation Impacts, as it involves repair, maintenance, or minor alteration of existing facilities and the and there is no expected impact on vehicle miles traveled by virtue of said alterations to existing facilities. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Financial Impact
No matching funds are required to accept and appropriate the grant funds.

Public Contact
The City Council Agenda was posted.

City Council Agenda Report
Agenda Item No. 5.e
December 2, 2025
Attachments

1. Resolution Accepting and Appropriating Grant Funds for Citywide LED Signal Indication Upgrade

2. EECBG Program Special Terms and Conditions

Res. No. 25-XX 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Accepting and Appropriating Grant
Funding from the California Office of
State and Community Energy Programs (SCEP) and
the U.S. Department of Energy (DOE) in the Amount
of $170,110 for Appropriation of Funds and Approval
for Use for the City’s Citywide LED Traffic Signal
Indication Upgrade (Project TRA-26-001)
Resolution No. 25-XX
/
WHEREAS, the Office of State and Community Energy Programs (SCEP) and the Department of Energy (DOE) approved grant funds to the City of Concord in the amount of $170,110 for citywide replacement of traffic signal indications (red, yellow, and green) with LED at signalized intersections; and
WHEREAS, the funds will be used for upgrading citywide traffic signal indications to LED in the City of Concord during the period of October 1, 2025, to September 30, 2026; and WHEREAS, the appropriation of these funds and approval for upgrading citywide traffic signal indications to LED amends the Public Works Department Operating Budget for Fiscal Year 2025-26; and
WHEREAS, the Director of Public Works has recommended acceptance of the SCEP and DOE grant funds in the amount of $170,110 for the Concord Public Works Department’s citywide upgrade of traffic signal indications to LED.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. Pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c), 15061(b)(2), 15061(b)(3), 15273, and/or 15378, award of this contract is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it will not result in a direct or reasonably foreseeable indirect physical change in the environment.

In the alternative, award of this contract is exempt under CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, 15303 – New Construction or Conversion of Attachment 1

Res. No. 25-XX 2
Small Structures, 15304 – Minor Alterations to Land, and/or 15064.2(b)(2) – Transportation Impacts, as it involves repair, maintenance, or minor alteration of existing facilities and the and there is no expected impact on vehicle miles traveled by virtue of said alterations to existing facilities. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Section 2. Accepts and appropriates grant funds in the amount of $170,110.

Section 3. Authorizes the appropriation of these funds and the Public Works Director to use these funds for expenditure on the Citywide LED Signal Indication Upgrade (Project TRA-26-001).

Section 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Concord on December 2, 2025, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 25-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on December 2, 2025.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney

Attachment 2

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Aldrich Bautista, PE, Associate Civil Engineer [email protected]
(925) 671-3028
Subject: Considering the following actions for the Golf Course Maintenance Building Fire Repair project (Project No. 2551):

1. Award of a construction contract in the amount of $255,360 to PIK Construction Inc. for the repair of fire damage to the City’s golf course’s maintenance building at the Diablo Creek Golf Course and authorizing staff to utilize the
available project contingency for contract change orders up to 20% of the contract amount; and authorizing the City Manager to execute the contract in a form acceptable to the City Attorney;

2. Approval of a budget transfer from the Diablo Creek Golf Course Bridges (Project No. 2532) in the amount of
$380,000 to the Golf Course Maintenance Building Fire
Repair Project (Project No. 2551) and associated
appropriation of such funds; and

3. Authorize the City Engineer to accept the improvements upon completion of the Golf Course Maintenance Building Fire Repair Project (Project Number 2551), and direct the City Clerk to file a Notice of Completion. (General Fund, Golf Course Fund)

5.f5.f5.f5.f

City Council Agenda Report
Agenda Item No. 5.f
December 2, 2025
CEQA: Not a project/exempt per CEQA Guidelines Sections 15060(c), 15061(b)(2), 15061(b)(3), 15273, 15378, 15301, 15302, 15303, 15304 and/or Public Resources Code Section 21065.

Report in Brief
The Golf Course Maintenance Building Fire Repairs (Project No. 2551) will repair the maintenance building at the Diablo Creek Golf Course, located at 4050 Port Chicago Highway, which was heavily damaged by a fire on January 19, 2020. See the attached location map (Attachment 1).

The work to be done consists of removing and replacing fire-damaged walls, the roof, and structural frames, as well as repairing electrical and plumbing systems, installing new doors, windows, finishes, and repainting the building. The City is in negotiations with its insurance company and will seek reimbursement for the City’s repair costs. The balance of the repair costs not covered by the City’s insurance will be from the Golf Course Fund.

This Maintenance Building Fire Repair Project (Project No. 2551) has been designed and competitively bid and is at the point of construction contract award. If award of the contract is approved by the City Council (Council), project construction is expected to begin in February 2026 and be completed by spring 2026, weather permitting.

Recommended Action

1. Award a construction contract in the amount of $255,360 to PIK Construction Inc. for the repair of fire damage to the City’s golf course’s maintenance building at the Diablo Creek Golf Course and authorizing staff to utilize the available project contingency for contract change orders up to 20% of the contract amount; and authorizing the City Manager to execute the contract in a form acceptable to the City Attorney;

2. Approve a budget transfer from the Diablo Creek Golf Course Bridges (Project No. 2532) in the amount of $380,000 to the Golf Course Maintenance Building Fire Repair Project (Project No. 2551) and associated appropriation of such funds;

3. Authorize the City Engineer to accept the improvements upon completion of Golf Course Maintenance Building Fire Repair Project (Project Number 2551) and direct the City Clerk to file a Notice of Completion. (General Fund, Golf Course Fund)

4. Make the CEQA determinations as provided in this staff report.

City Council Agenda Report
Agenda Item No. 5.f
December 2, 2025
Background
The Golf Course Maintenance Building Fire Repairs (Project No. 2551) will repair the maintenance building at the Diablo Creek Golf Course at 4050 Port Chicago Highway.

The 1960’s pre-fabricated, pre-engineered metal building sustained significant fire damage on January 19, 2020.

Site cleanup and hazardous materials testing was performed by Belfor Property Restoration to identify any required abatement during the project.

Kleinfelder prepared a Golf Course Maintenance Shed Fire Damage Survey, dated May 11, 2020, which was used to evaluate the extent and potential damage caused to the structure by the fire utilizing visual and nondestructive investigative evaluation techniques.

LCA Architects, Inc. (LCA) was selected by Public Works under a Master Services Agreement to provide a design of the repairs via two Task Orders totaling $47,060.

Preparation of the project scope of work was conducted under the oversight of the McLaren Insurance Company (McLaren), the City’s insurer.

A Request for Bids (RFB) was issued on November 3, 2021, with bids due December 2, 2021. Two bids were received. Neither of the bids received were deemed acceptable due to inadequacies in the bid specifications. Upon review, staff determined that the RFB language had not been specific enough concerning some aspects of Public Contract Code, which resulted in insufficient information in the submittals to review and compare in an equitable manner. Consequently, all bids were rejected by Council on April 12, 2022.

On June 28, 2022, Council adopted the Two-Year Capital Budget for Fiscal Years 2022- 23 and 2023-24, which included an allocation of $250,000 of General Fund monies to fund the design of the repairs.

In 2023, the repair design went through an extensive review process with various stakeholders including golf course staff, Recreation Services, Public Works, Brightview maintenance, Engineering and Building Divisions, and the Contra Costa Fire Protection District. All comments from the review process were provided to LCA and a proposal was requested to incorporate the feedback.

On May 28, 2024, Council approved a Professional Services Agreement with LCA to complete project design and to develop the bid package. The design was completed in September 2024.

The work to be done consists of removing and replacing fire-damaged walls, the roof, and structural frames, as well as repairing electrical and plumbing systems, installing new doors, windows, finishes, and repainting the building.

City Council Agenda Report
Agenda Item No. 5.f
December 2, 2025
Procurement Process
Construction Contract
On October 2, 2025, the project was re-advertised for construction bids as required by state law and City policy. The Engineer’s Estimate for the Total Bid is $240,000. The basis of award for this project is the Total Bid. During the bid period, three Bid Addenda was issued.

Bids were opened on November 6, 2025. Seven (7) bids were received in the amount ranging from $255,360 to $390,000. The lowest bid was received from PIK Construction Inc. (PIK) of Sacramento, CA. A summary of the three lowest bids is as follows:

BID

SCHEDULE
Engineer's
Estimate
PIK
Construction,
Inc.

K&K JL
Services,
Inc.

Construction
West
Services, Inc.

Total Bid $240,000 $255,360 $260,540 $268,562
Staff completed analysis of PIK’s bid, determining that this firm along with its subcontractor possess appropriate and valid licenses, and are not on any debarred lists.

PIK is registered with the Department of Industrial Relations as required by SB 854.

Staff is recommending award of the Total Bid.

Should Council award this contract, construction is expected to start February 2026 with all construction completed by spring 2026.

Financial Impact
The current project budget is $250,000, which is comprised of previously appropriated General Fund monies (Fund 400). Based on the estimated cost, insufficient funds exist in the current budget to fully fund the construction.

A budget transfer of funds from the Diablo Creek Golf Course Bridges (Project No. 2532) – which was originally funded from the Golf Course Fund (Fund 700) -- to the Golf Course Maintenance Building Fire Repair Project (Project No. 2551) in the amount of $380,000 is proposed to fully fund the construction of the project. The Diablo Creek Golf Course Bridges Project (Project No. 2532) is on hold pending the development of the Concord Naval Weapons Station.

The proposed budget transfer will result in a revised total project budget of $630,000. A total of $220,000 was utilized for site remediation, preliminary studies, the initial bid, redesign, and rebid of the project. A total of $410,000 will be used for construction, construction management, and construction contingency.

City Council Agenda Report
Agenda Item No. 5.f
December 2, 2025
A portion of the cost of the repairs will be reimbursed by insurance and returned to Project No. 2532. The insurance company requires final costs and scope of work to determine what is eligible for reimbursement per our policy.

Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the award of the contract and budget transfer, award of this contract is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it will not result in a direct or reasonably foreseeable indirect physical change in the environment. In the alternative, Council action on this item is exempt under CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, and 15304 – Minor Alterations to Land, as it involves repair of an existing maintenance building and minor improvements. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 applies.

Therefore, no further environmental review is warranted. This determination reflects the City’s independent judgement and analysis. The Notice of Exemption will be filed with the County Clerk’s office following the Council award of the construction contract.

Public Contact
The City Council Agenda was posted.

Attachments

1. Location Map

2. Bid Sheet

3. Construction Contract

Location Map
Golf Course Fire 2020 Repairs, Project No. 2551
Golf Course
Maintenance Building
Attachment 1

City of Concord
Bid Sheet
PROJECT #255I Bid Opening:

Thursday,
November 5, 2025
2:00 p.m.

Golf Course Fire 2020 Repairs
Garden Conference Room
Engineer's Estimate: 5240,000 To be awarded:

CorrrpeNv ToTAL BID
PIK Construction Inc
5616 Tarwood Way
Sacramento, Cl^95842
DIR:200013450
$255,360.00
K&K JL Services, Inc
2300 S Watney Way, Unit I
Fairfield, C1.94533
DIR: 1000816864
$260,s40.00
Construction West Services Inc
4786 Blum Road
Martinez, CA 94553
DIR:1000002197
$268,562.00
Belz Construction Inc
8863 Greenback Ln, Unit 356
Orangevale, CA 95668
DIR:1000005224
s287,000.00
SCC Electric, Inc.
l30l Grant Avenue, Suite B
Novato, CA94945
DIR:1001097227
$295,000.00
EVRA Construction, Inc
100 N Hill Drive #45
Brisbane, CA 94005
DIR:1000825154
$336,500.00
North Bay Design and Build, Inc
2163 AldengateWay,#94
Hayward, C1.94545
DIR:200012895
s390,000.00
Contact: Aldrich B ext.3028
Attachment 2

City of Concord
1950 Parkside Drive, MS/40
Concord, CA 94519
Contract
This public works contract (“Contract”) is entered into by and between the City of Concord (“City”) and PIK Construction Inc. (“Contractor”), for work on the Golf Course Maintenance Building Fire, City Project No. 2551 (“Project”).

The parties agree as follows:

1. Award of Contract. In response to the Notice Inviting Bids, Contractor has submitted a Bid Proposal to perform the Work to construct the Project. On December 2, 2025, the City authorized award of this Contract to Contractor for the amount set forth in Section 4, below.

2. Contract Documents. The Contract Documents incorporated into this Contract include and are comprised of all of the documents listed below. The definitions provided in Article 1 of the General Conditions apply to all of the Contract Documents, including this Contract.

2.1 Notice Inviting Bids;

2.2 Instructions to Bidders;

2.3 Addenda, if any;

2.4 Bid Proposal and attachments thereto;

2.5 Contract;

2.6 Payment and Performance Bonds;

2.7 General Conditions;

2.8 Special Conditions;

2.9 Project Plans and Specifications;

2.10 Change Orders, if any;

2.11 Notice of Potential Award;

2.12 Notice to Proceed

3. Contractor’s Obligations. Contractor will perform all of the Work required for the Project, as specified in the Contract Documents. Contractor must provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work, including all necessary labor, materials, supplies, tools, equipment, transportation, onsite facilities, and utilities, unless otherwise specified in the Contract Documents. Contractor must use its best efforts to diligently prosecute and complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents.

4. Payment. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor $255,360.00 (“Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with the payment provisions in the General Conditions.

5. Time for Completion. Contractor will fully complete the Work for the Project, meeting all requirements for Final Completion, within 40 working days from the start date set forth in the Notice to Proceed (“Contract Time”). By signing below, Contractor expressly waives any claim for delayed early completion.

6. Liquidated Damages. As further specified in Section 5.4 of the General Conditions, if Contractor fails to complete the Work within the Contract Time, City will assess liquidated damages in the amount described below, and such liquidated damages may be deducted from City’s payments due or to become due to Contractor under this Contract.

Attachment 3

1) Contractor shall pay to the City of Concord $3,000 per day for each and every calendar day(s) delay in completing the work in excess of the number of working days specified.
2) The Contractor shall pay to the City of Concord $350 per hour for each hour that the Contractor performs work outside the hours of work without prior approval in writing from the City).

7. Labor Code Compliance.

7.1 General. This Contract is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, including requirements pertaining to wages, working hours and workers’ compensation insurance, as further specified in Article 9 of the General Conditions.

7.2 Prevailing Wages. This Project is subject to the prevailing wage requirements applicable to the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the Work, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. Copies of these prevailing rates are available online at http://www.dir.ca.gov/DLSR.

7.3 DIR Registration. City may not enter into the Contract with a bidder without proof that the bidder and its Subcontractors are registered with the California Department of Industrial Relations to perform public work pursuant to Labor Code § 1725.5, subject to limited legal exceptions.

8. Workers’ Compensation Certification. Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.”

9. Conflicts of Interest. Contractor, its employees, Subcontractors, and agents may not have, maintain, or acquire a conflict of interest in relation to this Contract in violation of any City ordinance or requirement, or in violation of any California law, including Government Code § 1090 et seq., or the Political Reform Act, as set forth in Government Code § 81000 et seq. and its accompanying regulations. Any violation of this Section constitutes a material breach of the Contract.

10. Independent Contractor. Contractor is an independent contractor under this Contract and will have control of the Work and the means and methods by which it is performed. Contractor and its Subcontractors are not employees of City and are not entitled to participate in any health, retirement, or any other employee benefits from City.

11. Notice. Any notice, billing, or payment required by or pursuant to the Contract Documents must be made in writing, signed, dated, and sent to the other party by personal delivery, U.S. Mail, a reliable overnight delivery service, or by email as a PDF file. Notice is deemed effective upon delivery, except that service by U.S. Mail is deemed effective on the second working day after deposit for delivery. Notice for each party must be given as follows:

City:

Maintenance Building Fire Repair Project
1950 Parkside Drive M/S 40
Concord, CA 94519
Attn: Aldrich Bautista, Associate Civil Engineer

[email protected]
Contractor:

Name: PIK Construction, Inc.

Address:5616 Tarwood Way
City/State/Zip: Sacramento, CA 95842
Phone: (916) 826-9860
Attn: Pavel Kasyanchuk
Email: [email protected]
Copy to:

12. General Provisions.

12.1 Assignment and Successors. Contractor may not assign its rights or obligations under this Contract, in part or in whole, without City’s written consent. This Contract is binding on Contractor’s and City’s lawful heirs, successors and permitted assigns.

12.2 Third Party Beneficiaries. There are no intended third-party beneficiaries to this Contract.

12.3 Governing Law and Venue. This Contract will be governed by California law and venue will be in the Contra Costa County Superior Court, and no other place. Contractor waives any right it may have pursuant to Code of Civil Procedure § 394, to file a motion to transfer any action arising from or relating to this Contract to a venue outside of Contra Costa County, California.

12.4 Amendment. No amendment or modification of this Contract will be binding unless it is in a writing duly authorized and signed by the parties to this Contract.

12.5 Integration. This Contract and the Contract Documents incorporated herein, including authorized amendments or Change Orders thereto, constitute the final, complete, and exclusive terms of the agreement between City and Contractor.

12.6 Severability. If any provision of the Contract Documents is determined to be illegal, invalid, or unenforceable, in whole or in part, the remaining provisions of the Contract Documents will remain in full force and effect.

12.7 Iran Contracting Act. If the Contract Price exceeds $1,000,000, Contractor certifies, by signing below, that it is not identified on a list created under the Iran Contracting Act, Public Contract Code § 2200 et seq. (the “Act”), as a person engaging in investment activities in Iran, as defined in the Act, or is otherwise expressly exempt under the Act.

12.8 Authorization. Each individual signing below warrants that he or she is authorized to do so by the party that he or she represents, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporations Code § 313. [Signatures are on the following page.]

The parties agree to this Contract as witnessed by the signatures below:

CITY: Approved as to form:
s/_______________________________ s/__________________________________ Valerie Barone, City Manager Susanne Brown, City Attorney Date: ___________________________ Date: ______________________________ Finance Director Certification:

I hereby certify that adequate funds exist or will be
received during the current fiscal year 2025-2026 to pay the anticipated expenses to be incurred pursuant to this contract. The sum of $255,360.00
Attest: Account Code: 700-9500C99974200/700-255111574200 s/_______________________________ s/_______________________________ Joelle Fockler, City Clerk Margret O’Brien, Finance Director Date: ___________________________ Date: ___________________________ CONTRACTOR: ___________________________________________________ PIK Construction, Inc.
s/_______________________________ Seal:
_________________________________
Pavel Kasyanchuk, President
[email protected]
Date: ____________________________
Second Signature (See Section 12.8):
s/_______________________________
_________________________________
Name, Title
Email
Date: ____________________________
1118908, 04/30/2026
Contractor’s California License Number(s) and Expiration Date(s)

END OF CONTRACT

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Deyuanne Lei, PE, Associate Civil Engineer [email protected]
(925) 671-3049
Subject: Considering the following actions for the Residential Pavement Maintenance No. 1 Project (Project No. 2741),
located in the Colony Park neighborhood by Bancroft Road and Hookston Road:

1. Award of a construction contract in the not-to-exceed amount of $740,618.90 to McKim Corporation; authorizing staff to utilize the available project contingency for contract change orders up to20% of the contract amount ; and
authorizing the Mayor to execute the contract in a form acceptable to the City Attorney;

2. Approval of a budget transfer of $330,700 from the Citywide Arterial & Collector Maintenance Project #2 (Project No. 2527) to Project No. 2741 and appropriation of such funds; and

3. Authorizing the City Engineer to accept the improvements upon completion of Residential Pavement Maintenance No. 1 (Project No. 2741), and directing the City Clerk to file a Notice of Completion. (Measure V and State Gas Tax SB1) CEQA: Not a project/exempt per CEQA Guidelines Sections 15060 (c), 15061(b)(3), 15273, 15378, 15301, 15302, 15303, 15304, and Public Resources Code Section 21065.

5.g5.g5.g5.g

City Council Agenda Report
Agenda Item No. 5.g
December 2, 2025
Report in Brief
Residential Pavement Maintenance No. 1 (Project No. 2741) will involve pavement maintenance and concrete work in the Colony Park neighborhood by Bancroft Road and Hookston Road (Project). See attached location map (Attachment 1).

The work consists of removing and replacing concrete sidewalks, curb, gutter, and curb ramps; milling and paving asphalt; applying slurry seal and crack seals; lowering and adjusting utility covers to grade; and restriping.

The Residential Pavement Maintenance No. 1 project has been designed and competitively bid and is at the point of construction contract award. If award is approved by the City Council (Council), project construction in the field is expected to begin in January 2026 and be completed by spring 2026.

Recommended Action

1. Award a construction contract in the not-to-exceed amount of $740,618.90 to McKim Corporation; authorizing staff to utilize the available project contingency for contract change orders up to 20% of the contract amount for the Residential Pavement Maintenance No. 1 Project (Project No. 2741) located in the Colony Park neighborhood by Bancroft Road and Hookston Road; and authorize the Mayor to execute the contract in a form acceptable to the City Attorney;

2. Approve a budget transfer of $330,700 from the Citywide Arterial & Collector Maintenance Project #2 (Project No. 2527) to Project No. 2741 and appropriate such funds;

3. Authorize the City Engineer to accept the improvements, upon completion of Residential Pavement Maintenance No. 1 (Project No. 2741), and direct the City Clerk to file a Notice of Completion(Funded by Measure V & State Gas Tax SB1); and

4. Make the CEQA determinations as provided in this staff report.

Background
In June 2024, Council adopted the Capital Budget for Fiscal Years 2024-25 and 2025- 26, which included funding the design and construction of the Project. The scope of work in the Colony Park neighborhood by Bancroft Road and Hookston Road includes removing and replacing of failed pavement sections (potholes), performing mill-and-fill pavement treatments, applying slurry seal treatments, and restriping.

On March 20, 2025, a Task Order was approved for R.E.Y. Engineers, Inc. (R.E.Y.) to provide design engineering and related services for the Project. The design was completed in July 2025.

City Council Agenda Report
Agenda Item No. 5.g
December 2, 2025
City of Concord (City) staff (staff) held a community workshop meeting on Wednesday, June 18, 2025, where approximately 400 property owners in the project area were mailed postcards, inviting them to attend and provide feedback on the Project.

Postcards were sent out to property owners more than two weeks in advance of the workshop. In total, three property owners attended the workshop and the feedback received was largely favorable.

The Project was advertised for construction bids on July 31, 2025. Seven (7) bids were received. However, staff decided to evaluate design alternatives with a goal of re- advertising the project for bids. On September 9, 2025, the Council rejected all bids and directed staff to re-advertise the Project for bids .

If award is approved by the Council , project construction is expected to begin in January 2026 and be completed by spring 2026, weather permitting.

Analysis
The Base Bid of work on the Project includes mill-and-fill pavement treatments on Bancroft Road and McCann Street, and slurry seal treatments on all other project streets. Staff included a Bid Alternate to provide the option of switching the pavement treatment method on all slurry seal streets to a mill-and-fill treatment to accommodate paving in cooler months, since a slurry seal treatment requires a minimum temperature of 65 degrees. This would provide the option of completing the project sooner during colder months of winter 2025. However, after reviewing the bid results, staff is not including this Bid Alternate and instead proposes completing the Project in the warmer months of spring 2026; therefore awarding McKim Corporation the Base Bid of $740,618.90.

Procurement Process
Construction Contract
The Project was re-advertised for construction bids as required by state law and City policy. The Engineer’s Estimate for the Base Bid and Bid Alternate is $1,954,000.00.

The basis of award was the total of the Base Bid and Bid Alternate. During the bid period, three Bid Addenda were issued. Bids were opened on October 9, 2025. Eleven (11) bids were received in amounts ranging from $1,604,855.90 to $2,996,215.80. The lowest bid was received from McKim Corporation of Gilroy, CA. A summary of the three lowest bids is as follows (Attachment 2):

BID

SCHEDULE
Engineer's
Estimate
McKim
Corporation
Goodfellow
Bros.

Radius
Earthwork Inc.

Base Bid $847,000.00 $740,618.90 $797,267.40 $802,995.99 Bid Alternate $1,107,000.00 $864,237.00 $841,296.75 $889,625.73

City Council Agenda Report
Agenda Item No. 5.g
December 2, 2025
Bid Total $1,954,000.00 $1,604,855.90 $1,638,564.15 $1,692,621.72 McKim Corporation was the low bidder and submitted a responsive and responsible bid.

McKim Corporation has an appropriate and valid contractor’s license and satisfactory work references.

Staff completed analysis of McKim Corporation’s bid, determining that this firm along with its subcontractors possess appropriate and valid licenses, and are not on any debarred lists. McKim Corporation is registered with the Department of Industrial Relations as required by Senate Bill (SB) 854. McKim Corporation and their subcontractors have submitted the required agreement to be bound to the Citywide Project Stabilization Agreement.

Financial Impact & Budget Transfer Required
The Project is funded with $820,000 of Measure V Project (Fund 407) funds and $200,000 of State Gas Tax SB1 Project (Fund 266) funds, for a total combined project funding of $1,020,000 for all phases of the project including preliminary studies, design, and construction.

The Project is currently completed with the design phase, and needs an additional $330,700 to complete construction, for a total project cost of $1,350,700. The additional funding will address contingencies, staff time, administrative costs, and cost recovery during construction and closeout.

Staff recommends a budget transfer of $330,700 from the Citywide Arterial & Collector Maintenance Project #2 (Project No. 2527) (Measure V, Fund 407), a completed project, and associated appropriation of funds, to fully fund the construction of the project.

Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the award of the contract and a budget transfer do not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c), 15273, 15378, as it has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment and/or the activities consist of creation of government funding mechanisms or other government fiscal activities which do not constitute a “project”. Even if the award of the contract and a budget transfer did constitute a project under CEQA, it falls within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.”

City Council Agenda Report
Agenda Item No. 5.g
December 2, 2025
In the alternative, award of this contract and budget transfer are exempt under CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, 15303 – New Construction or Conversion of Small Structures, and/or 15304 – Minor Alterations to Land, as it involves de minimus construction of concrete sidewalk, striping, and paving work. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 applies. Accordingly, no further environmental review is warranted. This determination reflects the City’s independent judgement and analysis. The Notice of Exemption will be filed with the County Clerk’s office following the Council award of the construction contract.

Public Contact
The City Council Agenda was posted.

Attachments

1. Project Location Map

2. Bid Summary

3. Construction Contract

Attachment 1
Project Location Map
Residential Pavement Maintenance No. 1
City Project No. 2741
PJ 2741

Project Location Map
Residential Pavement Maintenance No. 1
City Project No. 2741
(PVT)

City of Concord
Bid Sheet
PROJECT #2741 Bid Opening:

Residential Pavement Maintenance No. 1
Rebid
Thursday,
October 9, 2025
2:00 p.m.

Garden Conference Room
Engineer’s Estimate for total Base Bid
and Bid Alternate: $1,954,000
To be awarded:

COMPANY TOTAL BID
McKim Corporation
8505 Church Street #1
Gilroy, CA 95020
DIR#1000005844
$1,604,855.90
Goodfellow Bros.
50 Contractors Street
Livermore, CA 94551
DIR#1000003476
$1,638,564.15
Radius Earthwork Inc.
197 E Hamilton Avenue, Suite 204
Campbell, CA 95088
DIR#1000517452
$1,692,621.72
McGuire Hester
9009 Railroad Avenue
Oakland, CA 94603
DIR#1000000033
$1,726,912.30
MCK Services
PO Box 5697
Concord, CA 94524
DIR#1000002375
$1,768,496.05
Graniterock
5225 Hellyer Avenue, Suite 220
San Jose, CA 95138
DIR#1000000239
$1,798,819.51
Contact: Deyuanne Lei 3049
Attachment 2

COMPANY TOTAL BID
Bay Cities Paving & Grading Inc.
1450 Civic Court, Suite 400
Concord, CA 94520
DIR#1000005981
$1,893,464.25
Interstate Grading & Paving, Inc.
128 South Maple Avenue
South San Francisco, CA 94080
DIR#1000000755
$1,949,280.54
O’Grady Paving, Inc.
2513 Wyandotte Street
Mountain View, CA 94043
DIR#1000003381
$2,046,871.72
Ghilotii Bros, Inc.
525 Jacoby Street
San Rafael, CA 94901
DIR#1000001037
$2,148,026.35
Kerex Engineering Inc.

PO Box 23831
Pleasant Hill, CA 94523
DIR#1000033698
$2,996,215.80
Contact: Deyuanne Lei 3049

1 of 3

CONTRACT
THIS CONTRACT, made and entered into this December 2, 2025, between the CITY OF CONCORD, a general law city in Contra Costa County, California, hereinafter called "City", and McKim Corporation, 8505 Church Street #1, Gilroy, CA, 95020, hereinafter called "Contractor", for Residential Pavement Maintenance No. 1, Project No. 2741.

1. That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by City, and under the conditions expressed in the two bonds attached hereto, the Contractor agrees with the City, at its his own cost and expense, to do all the work and furnish all the materials, except such as may be furnished by the City, as set forth in the Specifications, necessary to construct and complete in a good, workmanlike and substantial manner and to the satisfaction of the City the following work: mobilization, traffic control, storm water pollution control, clearing, grubbing and root pruning, constructing and removing and replacing concrete sidewalk, curb, gutter, and curb ramps, cold planing of asphalt roadway, placement of Hot Mix Asphalt (HMA) materials, slurry seal and crack seal, adjustment of utility covers, and traffic striping; and all other work as specified in the Special Provisions, and also in accordance with all provisions of the 2024 edition of the State Standard Specifications, which said Special Provisions and State Standard Specifications are hereby specially referred to and by such reference made a part hereof.

The work to be done is shown on the Special Provisions provided to Contractor in connection with the work to be performed hereunder, which Special Provisions are hereby made a part of this contract.

2. The Contractor agrees to receive and accept $740,618.90 as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstruction which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Specifications, and the requirements of the Engineer under them.

3. The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide the materials and to do the work according to the terms and conditions Attachment 3

2 of 3
herein contained and referred to, for the price aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions as provided; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.

4. Burden of Proof and Limitations. Contractor bears the burden of proving entitlement to and the amount of any claimed damages. Contractor is not entitled to damages calculated on a total cost basis, but must prove actual damages. Contractor is not entitled to speculative, special, or consequential damages, including home office overhead or any form of overhead not directly incurred at the Project site or any other Worksite; lost profits; loss of productivity; lost opportunity to work on other projects; diminished bonding capacity; increased cost of financing for the Project; extended capital costs; non-availability of labor, material or equipment due to delays; or any other indirect loss arising from the Contract. The Eichleay Formula or similar formula will not be used for any recovery under the Contract. The City will not be directly liable to any Subcontractor or supplier.

5. Contractor is an independent contractor and is solely responsible for all acts of its employees, agents, or subcontractors, including any negligent acts or omissions. Contractor is not City’s employee and Contractor shall have no authority, expressed or implied, to act on behalf of the City as an agent, or to bind the City to any obligation whatsoever, unless the City provides prior written authorization to Contractor.

6. The Contract Documents may not be modified orally or in any manner other than by an agreement of the parties, in writing.

7. The Contract Documents, including but not limited to SP 9.09, are intended to provide the exclusive procedures for submission and resolution of Claims of any amount and apply in addition to the provisions of Public Contract Code § 9204 and §§ 20104 et seq., which are incorporated by reference herein.

8. Waiver of a breach or default under the Contract Documents shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of the Contract.

9. If any term of the Contract Documents (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Contract Documents shall be construed as not containing that term, and the remainder of this Agreement shall

3 of 3
remain in full force and effect; provided, however, this section shall not apply to the extent that enforcement of the Contract Documents without the term would be grossly inequitable under all the circumstances or would frustrate the purposes of the Contract Documents.

10. Time is of the essence to the terms of this contract.

NOTICE TO CONTRACTOR: If a corporation, attach a certified copy of the Bylaws or the Resolution of the Board of Directors authorizing execution of this contract and the bonds required hereby.

IN WITNESS WHEREOF, the parties to these presents have executed this contract the year and date first above written.

McKim Corporation
a California corporation
By:___________________________________
Santino Ricardo Orozco, President

CITY OF CONCORD,
a municipal corporation
By:___________________________________
City Manager
Email:[email protected]______
APPROVED AS TO FORM:

By:__________________________________
City Attorney
ATTEST:

By:__________________________________
City Clerk

FINANCE DIRECTOR FUND CERTIFICATION

GL CODE ACCOUNT CODE AMOUNT
407-9500-C999-74200 407-2741-115-74200 $740,618.90

I hereby certify that adequate funds exist or will be received during the 2025-26 Fiscal Year to pay for the anticipated expenses to be incurred pursuant to this contract.

Director of Finance

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Abhishek Parikh, Deputy Director of Public Works
Prepared by: Aaron Elias, Transportation Program Manager II [email protected]
(925) 671-3276
Subject: Considering approving the purchase of 60 batteries and 50 inverters from Tesco Controls to replace aging equipment at citywide traffic signal locations in an amount not to exceed $221,859.63; authorizing the City Manager to execute the associated documents in a form acceptable to the City
Attorney; and make the CEQA determinations as set forth in this staff report. (CIP PJ 2665)
CEQA: Not a project/exempt pursuant to Public Resources Code 21065, CEQA Guidelines Sections 15060(c)(2),
15060(c)(3), 15301, 15302, 15061(b)(3), and/or 15378.

Report in Brief
The City maintains battery backup systems at 90 critical traffic signal locations to ensure continued operation during power outages. Batteries at 60 of these intersections have reached the end of their useful life and require replacement. In addition, 50 of the 60 intersections are proposed to receive upgraded dual-conversion inverters, which convert battery power to alternating current to maintain traffic signal operation when utility power is lost. The new batteries and inverters will enhance system reliability, extend service life, and improve overall resiliency of the City’s traffic signal infrastructure

5.h5.h5.h

City Council Agenda Report
Agenda Item No. 5.h
December 2, 2025
Recommended Action
Approve the purchase of 60 batteries and 50 inverters from Tesco Controls to replace aging equipment at citywide traffic signal locations in an amount not to exceed $221,859.63; authorize the City Manager to execute the associated documents in a form acceptable to the City Attorney, and make the CEQA determinations as set forth in this staff report.

Background
The City operates 150 traffic signals, 90 of these signals have battery backup systems due to the signals’ critical locations. The battery backup systems provide continued operation during Pacific Gas & Electric (PG&E) outages or public safety power shutoffs, preventing signals from going dark. By maintaining traffic control during power interruptions, battery backup systems reduce the risk of collisions and congestion while ensuring safer conditions for drivers, pedestrians, and emergency responders.

In order for the signal to operate on battery power when PG&E power is lost, an inverter is required to convert the stored energy in the battery into the type of power needed to run the signal equipment (i.e. 120 volt alternating current that is typical of household electrical sockets.)
Staff monitors the timing of replacements and the functionality of each of the City’s intersections including those with battery backups. Sixty batteries and 50 inverters have either failed or reached the end of their service life and are in need of replacement.

Analysis/Procurement Process
Over the past 15 years, the City has installed battery backup systems at various traffic signal locations as part of completed capital improvement projects. These systems are housed in specialized enclosures mounted adjacent to the signal cabinet and integrated into the electrical system to provide uninterrupted operation during power outages.

Because the enclosures and associated integration hardware are proprietary to each vendor, replacement of system components requires the use of equipment from the same manufacturer. Changing vendors would necessitate replacement of the enclosures and hardware, resulting in significantly higher costs.

The City has standardized on Tesco Controls’ battery backup systems, which are Caltrans-approved and compatible with all existing City installations. Standardization ensures interchangeability of components across intersections, promotes operational consistency, and simplifies maintenance by maintaining uniform equipment specifications.

Given the proprietary nature of these systems and the City’s long-standing standardization with Tesco Controls, the Transportation Division solicited a single quote in anticipation of a sole-source procurement pursuant to Concord Municipal Code Section 3.10.040. Tesco Controls provided a quote in the amount not to exceed

City Council Agenda Report
Agenda Item No. 5.h
December 2, 2025
$221,859.63 for the replacement of 60 batteries and 50 inverters. The quote from Tesco Controls is included as Attachment 1 to this report.

There are an additional 30 intersections with battery backup systems that were installed recently through various CIP projects. Because these units are still well within their service life, they do not require replacement at this time. Based on the typical five-year lifespan of traffic signal battery backup system batteries, these intersections will likely need replacement during the next five years.

Attachment 2 provides a list of all intersections equipped with battery backup systems and identifies which locations are proposed for new batteries and new inverters. Please note that this list of locations for new batteries and inverters may be adjusted as field conditions are assessed during the replacement process.

Financial Impact
The purchase of 60 batteries and 50 inverters will be completed through funding appropriated in CIP Project 2665 - Citywide Battery Backup Installation. The funding in this capital project is from fund 407 (Measure V) and fund 475 (Measure J).

Environmental Determination
The proposed Municipal Code amendments are exempt from CEQA pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c), 15378, and/or 15061(b)(3), award of this contract is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it will not result in a direct or reasonably foreseeable indirect physical change in the environment, and falls within the “common sense” exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” In the alternative, award of this contract is exempt under CEQA Guidelines Sections 15301 – Existing Facilities, and/or 15302 – Replacement, Reconstruction. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Public Contact
The City Council Agenda was posted.

Attachments

1. Quote from Tesco Controls

2. Intersections with Battery Backup and Proposed Replacements

Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817
Page | 1 of 2
To: Bidding Contractors Quote Date: 9/24/2025
Attn: Estimators Quote No.: 25I1142Q03
Re: Batteries and Inverters for City of Concord/City of Concord, CA Caltrans Neg.

Dear Customer:

Thank you for your continued interest in TESCO products, services, and solutions. We are pleased to quote the following Bill of Material pertaining to the above-referenced project.

Bill of Material:

Item Qty Description
1 50 DUAL CONVERSION INVERTER:
 VTWN-1502-C1
Freight Inclusive
$2,495.00 EA
SUB TOTAL:
$124,750.00
2 360

BATTERIES

ES 24-18KIT
Freight Inclusive
$215.00 EA
SUB TOTAL:
$77,400.00
3 Lot Tesco Services:
 Engineering
 Submittals
 Manufacturing Services
– fabrication, manufacturing, assembly,
equipment wiring, factory testing
 O&M Manuals
TOTAL (not including sales tax):

Sales Tax (9.75%):

Grand Total:
$202,150.00
$19, 709.63
$221,859.63
Project Bid Clarifications
 Unless otherwise indicated by the Scope of Work above, this quote is to furnish only and does not include any trade labor, trade work, construction work, site improvement, contractor services, or any trade installation services. Any trade labor and/or related trade work shall be performed by others/contractor.  Unless otherwise indicated by the Scope of Work above, the following is not included within this quotation:
▫ Conduit, field wire, tubing, or basic trade installation materials (brackets, screws, bolts, j -box, stanchions, pull-box, etc.)
▫ Instrumentation mounting components, brackets, stanchions, sunshields, etc. ▫ Instrumentation, devices, components, or equipment not specifically identified in the above quotation. ▫ Local control stations and/or field mounted disconnects ▫ Fiber optic patch panels, cable, splicing or terminations Attachment 1

Quotation TESCO CONTROLS, LLC
Page | 2 of 2
▫ Networking infrastructure or architecture modifications to existing facilities ▫ Any 3rd party testing, harmonic testing/analysis, protective device coordination study, short -circuit analysis, or Arc-Flash Risk Assessment (AFRA) services
▫ Electrical interconnection diagrams
▫ ISA process control loop diagrams
▫ Signal loop diagrams
Addendums Acknowledged: 0
Quotes are valid for thirty (30) days.

Intellectual Property and Confidentiality Notice: The scope of work and price quotation shall not be construed as a formal design or recommendations on design for the related project. All content contained within this quotation is the intellectual property under the proprietorship of Tesco Controls, LLC and is subject to applicable copyright laws. Such intellectual property shall not be duplicated, replicated, copied, or shared without explicit written consent from Tesco Controls, LLC, as it contains confidential information and work product developed exclusively for use by Tesco Controls, LLC.

Submittals: Initial equipment submittal(s) to be provided approximately 3-4 weeks after receipt of purchase order,
written notice of intent, or notice to proceed; however, generation of submittal(s) will be contingent on supply-chain availability and variability for material components which may impact material item selections affecting submittal lead times, therefore lead times are subject to change without notice.

Delivery: Initial shipment(s) anticipated to commence approximately 6-8 weeks minimum after Product/ Equipment Submittal approval; however, delivery schedule(s) will be contingent on supply- chain availability and variability for material component selections, therefore, lead times are subject to change. Delivery schedules will be confirmed and provided after receiving Product/Equipment Submittals approval.

Lead time & Supply Chain Impacts: Due to unpredictable supply chain impacts and delays outside of TESCO’s control, all quoted lead times are subject to change.

Please see separately attached “TESCO LLC – Payment Terms & Conditions.” Please feel free to contact us at (916) 395 -8800 to discuss any questions or comments you may have regarding this quotation.

Please feel free to contact us at (916) 395 -8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS, LLC
Jun Flores
Transportation Sales Estimator
[email protected]

Batteries Inverter
Arnold Industrial Way Lowes Driveway X
Bancroft Road Hookston Road X X
Clayton Road Ayers Road X X
Clayton Road Bailey Road X X
Clayton Road Thornwood Drive X X
Clayton Road Denkinger/Treat Boulevard X X
Clayton Road Coventry Road/Sixth Street X X
Clayton Road The Alameda X X
Clayton Road East Street X X
Clayton Road Sutter Street X X
Clayton Road Fry Way X X
Clayton Road Gateway Boulevard X X
Clayton Road Detroit Avenue X X
Clayton Road Pine Street X X
Clayton Road SR242/Market Street X X
Clayton Road Kirker Pass Road
Clayton Road Farm Bureau Road
Clayton Road Barbis HAWK
Clayton Road Oakland Avenue
Concord Avenue Clayton Way X X
Concord Avenue Sixth Street X X
Concord Avenue Port Chacigo Highway X X
Concord Avenue New Drive X X
Concord Avenue Meridian Park Boulevard X X
Concord Avenue Diamond Boulevard X X
Concord Avenue Market Street
Concord Avenue Commerce Drive
Concord Boulevard Mendocino Drive
Concord Boulevard Farm Bureau Road
Concord Boulevard Grant Street
Cowell Road Babel Lane X X
Cowell Road Mesa Street/ San Miguel Drive X X
Detroit Avenue Costco Driveway X
Detroit Avenue Oakmed Drive
Diamond Boulevard Galaxy Way X X
Diamond Boulevard Chevron Drive X X
Diamond Boulevard Willow Way X X
Diamond Boulevard Hilton/The Willows Driveways X X
East Street Bacon Street X
East Street Almond Avenue X
Replace
Cross StreetPrimary Road
Intersections with Battery Backups and Proposed Replacements AttAttachment 2

East Street
Replace
Primary Road Cross Street Batteries Inverter
X
Sixth Street
XTreat Boulevard
Oak Grove Road
Port Chicago Highway
X
Oak Grove Plaza
X
X
Willow Pass Road
X
Sutter Street
San Muguel Road
Olivera Road
X
Sunset Avenue
X
Landana Drive
Treat Boulevard
Cowell Road
Treat Boulevard
X
Treat Boulevard
X
Willow Pass Road XParkside Drive X
Port Chicago Highway
X
X
X
Willow Pass Road
Willow Pass Road
X
Port Chicago Highway X
Willow Pass Road
X
Colfax Street
Willow Pass Road
Willow Pass Road
Willow Pass Road
X
Willow Pass Road
X
X
Farm Bureau Road
Diamond Boulevard
Grant Street
East Street
Willow Pass Road
Kirker Pass Road
X
X
X
East Street
Clayton Road
Willow Pass Road
Kirker Pass Road
Victory Lane
Galindo Street
X
Pacheco Street
High School Street
Monument Boulevard
East Street
X
Frederick Street
X
Smith Street
Bonifacio Street
X
Grant Street
Galindo Street X
XConcord Boulevard
Grant Street
X
Galindo Street X
X
X
Myrtle Drive
Salvio Street
XClearbrook Drive
Kirker Pass Road Concord Boulevard
Meadow Lane Robin Lane
Monument Boulevard X
Virginia Lane
Erickson Road X X
Monument Boulevard
Oak Grove Road
Mohr Lane
Monument Boulevard
Monument Boulevard Detroit Avenue
Monument Boulevard Systron Drive
Monument Boulevard Cowell Road
Monument Boulevard
Oak Grove Road X
Oak Grove Road Sierra Road X X
Port Chicago Highway
Salvio Street
Arnold Industrial Way
Sixth Street/Hickory Drive
XXPort Chicago Highway
Port Chicago Highway
X
X
Port Chicago Highway X
Bonifacio Street
X
X

Willow Pass Road
Replace
Primary Road Cross Street Batteries Inverter
Willow Pass Road Mt Diablo Street
Fry Way
Market StreetWillow Pass Road
Ygnacio Valley Road
Franquette Avenue
Park Highlands Boulevard X
Ygnacio Valley Road X X
X
Willow Pass Road
Ayers Road
Ygnacio Valley Road Cowell Road X X
Ygnacio Valley Road Alberta Way

Staff Report
Date: December 2, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Steve Voorhies, Director of Recreation Services Prepared by: Steve Voorhies, Director of Recreation Services [email protected]
(925) 671-3202
Subject: Considering approval of a five-year golf course maintenance services agreement, with an additional 3.25-year option to extend through March 30, 2034, with East Bay Golf Course Maintenance, LLC. for Diablo Creek Golf Course, in an amount not to exceed $1,308,540 annually during the first two calendar years and including annual adjustments based on the
Consumer Price Index (CPI) for the remaining years including any extension, with the ability of the Director of Recreation to approve additional work up to $95,000 per calendar year, and authorizing the City Manager to execute the agreement
together with any optional extension in a form approved by the City Attorney. (Golf Course Enterprise Fund)
CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c),
15061(b)(3), 15378, 15301, and/or 15323.

Report in Brief
The City of Concord (City) issued a Request for Proposal (RFP #RS60125) for golf course maintenance at Diablo Creek Golf Course (Attachment 1) on August 8, 2025. No responses were received by the September 16, 2025 deadline. Joe Fernandez, who manages golf operations (pro shop, driving range, retail sales, cart rentals, lessons, etc.) at Diablo Creek Golf Course through an independent contract, subsequently submitted a proposal aligned with the City’s RFP. Mr. Fernandez has created a new

5.i5.i5.i

City Council Agenda Report
Agenda Item No. 5.i
December 2, 2025
company, East Bay Golf Course Maintenance LLC, to provide these services. City staff reviewed the submittal, negotiated terms with Mr. Fernandez and are bringing forward a contract for Council consideration and approval. The new golf course maintenance contract, if approved, would begin on January 1, 2026.

Recommended Action
Approve a five-year golf course maintenance services agreement, with an additional

3.25-year option to extend through March 30, 2034, with East Bay Golf Course Maintenance, LLC. for Diablo Creek Golf Course, in an amount not to exceed $1,308,540 annually during the first two calendar years and including annual adjustments based on the Consumer Price Index (CPI) for the remaining years including any extension, with the ability of the Director of Recreation to approve additional work up to $95,000 per calendar year, authorize the City Manager to execute the agreement together with any optional extension in a form approved by the City Attorney, and make the CEQA determinations as provided in this staff report.

Background
Diablo Creek Golf Course is considered one of the best publicly owned and operated golf course facilities in the Bay Area. The City has contracted BrightView Golf Maintenance (formerly Valley Crest Golf Course Maintenance, Inc.) since January 2006 to provide golf course maintenance services at Diablo Creek. During this time, BrightView has been a solid partner for the City ensuring the golf course is well maintained. The existing agreement between BrightView and the City expires December 31, 2025. The normal procurement process was initiated to seek a qualified golf maintenance services provider.

Leading up to and during the request for proposal process, BrightView representatives advised City Staff of their interest in competing for the golf course maintenance contract. Ultimately, BrightView chose not to submit a response to the RFP. Staff contacted BrightView’s representative and were informed that continuing with the Diablo Creek golf course maintenance contract was no longer in the company’s future plans.

The company did state that their decision was not a result of any flaw with Diablo Creek or concerns with their working relationship with the City.

Staff subsequently shared this news with the City’s golf course partners, George Marshall of Legends Restaurant and Joe Fernandez of East Bay Golf Centers, to advise them that no responses to the RFP were received. Shortly thereafter Mr. Fernandez indicated he would be submitting a proposal to the City based on the issued RFP.

City Council Agenda Report
Agenda Item No. 5.i
December 2, 2025
Analysis
Mr. Fernandez, under his company East Bay Golf Course Maintenance LLC (EBGCM), submitted a proposal to the City on October 3, 2025. Staff reviewed the EBGCM submittal for completeness, accuracy, and essential terms outlined in the RFP. Staff determined that the proposal meets the high level of golf course maintenance services required by the City in order to continue Diablo Creek Golf Course’s legacy as a quality public golf course facility. Staff also personally met with Mr. Fernandez to review and negotiate elements of the scope of work, term length, and compensation. The negotiations were performed in good faith and reflected the shared interest in achieving continued exceptional results at Diablo Creek. The proposal is for an initial five years and the extension term, if exercised, was modified to end at the same time as Mr.

Fernandez’s agreement overseeing golf operations on March 30, 2034. This arrangement will allow the City of Concord to consider bundling golf operations and maintenance into the next RFP process, potentially attracting greater competitive vendor interest. The resulting negotiated contract is now before the Council and is shown in totality in Attachment 2. Major features of the new agreement are aligned with successful maintenance protocols followed at Diablo Creek for the last two decades, examples are as follows:
• Full compliance with all applicable local, county, and state safety regulations, • Achieving maintenance standards and objectives designed to keep the golf course grounds in consistently optimal conditions for:
o Greens, including the primary practice greens and surrounding collars o Fairways and roughs
o Bunkers
o Tee boxes
o Golf course restrooms
o Parking lots & cart paths
o Irrigation systems
o Clubhouse exterior and selected interior components such as heating and air conditioning systems
o Restrooms
o Trees
o Lakes, waterways & Mt. Diablo Creek
o Signage & accessory equipment such as ball washers
Additionally, easing the transition from Brightview to the new firm EBGCM, Mr.

Fernandez is retaining the current Golf Course Superintendent and other key staff.

City Council Agenda Report
Agenda Item No. 5.i
December 2, 2025
Staff is confident that Mr. Fernandez’s has the ability to provide the required services based upon retaining existing key maintenance staff, his stable long-term working relationship with the City and his comprehensive golf course operations knowledge. In addition, having golf course maintenance services under the same vendor as golf course operations is common in the golf industry and provides more seamless coordination of golf course services.

The current golf course superintendent at Diablo Creek Golf Course has provided a very high level of maintenance services at Diablo Creek Golf Course over the last 20 years.

Customers frequently comment that Diablo Creek has the best tees and greens of any municipal golf course in the East Bay. Customer satisfaction surveys regularly give high marks to overall conditions of the course.

Minor exceptions to the Scope of Services, shown in Exhibit B in the Agreement, were negotiated between the City and Mr. Fernandez. These primarily align with successful maintenance practices utilized at Diablo Creek for the last two decades. The one significant item is painting of the Clubhouse building being completed by the City within the first six months of 2026. After painting is completed, EBGCM will assume maintenance of the buildings painted surface. The City and EBGCM will also work together to jointly develop a plan that addresses conditions of the restroom located near the 16th tee, with the City primarily responsible for initial cost of repairs. Adequate funding is available in the golf course enterprise fund to complete all maintenance work the City is committing to in this contract. Additionally, annual revenues into the Golf Course Enterprise Fund will carry the annual costs of this contract.

Procurement Process
The City issued Request for Proposal RS60125 for golf course maintenance services at Diablo Creek Golf Course on August 8, 2025 (Attachment 1). No proposals were submitted by the September 16, 2025 deadline. Under State law and the City’s Municipal Code, the absence of responsive bids allows the City to enter into direct negotiations with qualified vendors. Proceeding in this manner streamlines the procurement process and positions the City to secure an agreement that meets operational and service-quality needs. Through this process, EBGCM has emerged as the most suitable provider for Diablo Creek.

Financial Impact
Diablo Creek Golf Course is funded as a proprietary enterprise operation, meaning its operating costs are covered by the revenues the course itself generates for the City.

There is no impact on the General Fund.

The proposed agreement represents an initial cost increase of approximately 10% for golf course maintenance services. This increase will be absorbed in the Golf Course Enterprise Fund (Fund 700). The multi-year Agreement is subject to future budget appropriations beginning with the FY 2025-26 midyear budget adjustments.

City Council Agenda Report
Agenda Item No. 5.i
December 2, 2025
Environmental Determination
Pursuant to CEQA Guidelines Sections 15060(c), 15061(b)(3), and/or 15378, Public Resources Code Section 21065, City Council action on this item is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it will not result in a direct or reasonably foreseeable indirect physical change in the environment. In the alternative, City Council action on this item is exempt under CEQA Guidelines Section 15301 – Existing Facilities and/or Section 15323 – Normal Operations of Facilities for Public Gatherings. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis. Individual projects will undergo CEQA analysis as necessary.

Public Contact
The City Council Agenda was posted.

Attachments

1. RFP #RS60125 Golf Course Maintenance Services for Diablo Creek Golf Course

2. Golf Maintenance Services Agreement (including Exhibit A, Scope of Services, Exhibit B, Negotiated Exceptions to Specifications/Requirements, and Exhibit C, Insurance Requirements)

CITY OF CONCORD

PURCHASING

DIVISION
1950 PARKSIDE DRIVE
CONCORD, CALIFORNIA 94519

REQUEST FOR PROPOSAL
RFP# RS60125

GOLF COURSE MAINTENANCE SERVICES

FOR DIABLO CREEK GOLF COURSE
Issue Date: August 8, 2025
Proposals are due no later than:

Date: 9/16/2025 Time: 2:00 PM PST
City of Concord
Contact: Elvia Fernandez
Email: elvia.fernandez@cityofconcord .

All communication and questions regarding this RFP are to be directed to the contact person shown above.

City of Concord V endor Registration Requirement :

Participating vendors must be registered online with City of Concord to access information and participate in solicitation opportunities.

To register or login, go directly to
www.publicpurchase.com (Click on “Go to Register”
under Free Registration or Login once registered.)
For more information, see Section III.B. Instructions to Respondents, “Online Registration” or visit the City of Concord Bid Opportunities website: Bid Opportunities | Concord, CA Attachment 1

Table of Contents
NOTICE TO RESPONDENTS ............................................................................................. 1 I. INTRODUCTION ...................................................................................................... 2 A. Diablo Creek Golf Course Overview & Background ................................................. 2 B. Future Projects Impacting the Golf Course ............................................................... 3 II. SCOPE OF SERVICES .............................................................................................. 4 A. Purpose....................................................................................................................... 4 B. Scope of Work ............................................................................................................ 4 C. Key Personnel............................................................................................................. 4 D. Subcontracting and Teaming...................................................................................... 4 III. RFP INFORMATION AND REQUIREMENTS........................................................ 5 A. Procurement Schedule................................................................................................ 5 B. Instructions to Respondents ....................................................................................... 5

1. Proposal Submission Method .................................................................................... 5

2. Online Registration................................................................................................... 5

3. Examination of Requirements ................................................................................... 6

4. RFP Questions Interpretations or Corrections ............................................................ 6

5. Communication During RFP Process......................................................................... 7

6. Agency Compliance/License..................................................................................... 7

7. California Public Records Act Confidential/Proprietary Information........................... 7 I V. EV ALUATION AND SELECTION PROCESS ......................................................... 9 V. EV ALUATION CRITERIA...................................................................................... 10 A. Completeness of Response ........................................................................................ 10 B. Technical Proposal.................................................................................................... 10 VI SUBMISSION OF PROPOSALS ............................................................................. 11 VII. EXHIBITS................................................................................................................ 12

NOTICE TO RESPONDENTS
The City of Concord is soliciting proposals from qualified respondents for:

RFP# RS60125

GOLF COURSE MAINTENANCE SERVICES

FOR DIABLO CREEK GOLF COURSE
Proposal Due Date : The city will accept proposals until 9/16/2025 and 2:00 PM PST.

Proposals shall be submitted via the Public Purchase website Late proposals will not be accepted.

Respondents must register to download the RFP document. Whether you are a current vendor or not, in order to view
solicitation opportunities , participate in the bidding process, and/or receive email notifications to bid, you must be registered with us by completing our free online vendor registration (PDF). Note: The registration process will take you to our third party administrator (Public Purchase ) who administers our online registration/bid information. Please read the instructions carefully and follow all the steps .

Pre-Proposal Conference / Site Visit: A non-mandatory Site Visit is scheduled as follows:

Date & Time: 8/21/2025 at 9:00 AM PST
Meeting Location : Diablo Golf
Course (Pro Shop)
4050 Port Chicago Hwy

Concord, CA 94520
The site visit will start at the Pro Shop and will begin promptly.

Note: There will only be one site visit on the date indicated above. While the site visit is non-mandatory, attendance is highly recommended as no other arrangements can be made to visit the site .

If you are planning to attend the site visit, please RSVP to Steve V oorhies by email :
[email protected] at least 24 hours in advance .

DIR Registration. Respondent must provide proof that it is registered with the California Department of Industrial Relations (“DIR”) to perform public work pursuant to Labor Code § 1725.5, subject to limited legal exceptions .

This is a prevailing wage project. Contractor shall comply with all applicable prevailing wage laws during the course of the Contract.

I. INTRODUCTION
The City of Concord (City) is seeking proposals from qualified and experienced contractors to provide golf course maintenance services for Diablo Creek Golf Course.

A. Diablo Creek Golf Course Overview & Background
In 1961, the City purchased approximately 80 acres and leased another 80 acres of land from the Department of the Navy for future development of a municipal golf course. In 1963, the City opened the first nine holes of the Concord Municipal Golf Course followed by the second nine holes in 1964. During the first 20 years of operation, the golf course was divided as follows: the City handled the maintenance of the course and private contractors handled the operation of the pro shop and restaurant.

Upon the announcement of the golf pro's retirement in 1984, the City Council called for bids to operate the golf course excluding the restaurant. There was a great deal of industry interest and after a very thorough process the City Council selected the Department of Leisure Services , currently known as the Recreation Services Department , as the operators. Leisure Services was responsible for course maintenance, pro shop, carts and driving range. The restaurant and golf academy were operated by private cont ract.

In February 1995, the City Council adopted a 10-Y ear Plan which established operational and fiscal policies to support the golf course and prioritized capital improvements. The 10-Y ear Plan identified periodic rate increases to support capital, maintenance, and operational requirements. As part of the adoption of the Fiscal Y ear 1995-96 budget, the City Council requested further review of the golf course, including its organizational structure, maintenance priorities, and concessionaire agreements.

In October 1995, the City issued a R equest For Proposals (RFP) to over 20 consultants listed by the National Golf Foundation as having experience in conducting operational studies. The City selected Economic Research Associates (ERA) to conduct the operational study of Diablo Creek Golf Course. ERA completed the operational study in October 1996. The operational study generated a list of short-term and long-term actions that the City considered to improve efficiency, customer satisfaction, financial performance, and the overall condition of the golf course. These actions included a major renovation of the facility, engagement of a Head Golf Professional to operate the golf services concession and revised maintenance practices.

In 1998, the City engaged Joseph Fernandez as the Head Golf Professional. Mr.

Fernandez implemented several initiatives that improved customer satisfaction

and financial performance of golf services such as a new tee -time reservation system, expanded lessons and higher quality merchandise for sale in the pro shop.

Mr. Fernandez’s contract continue s through March 3, 203 4.

In 1999, the City completed a $2.6 million renovation that rebuilt three greens, replaced 75% of the irrigation system, installed new subsurface drainage, constructed all -weather cart paths, and improved the parking lot and entry area.

The renovation significantly improved the appearance and operation of the golf course. Additional improvements have been completed since 1999, including the installation of additional subsurface drainage, compl etion of a new well that supplies 100% of the golf course's irriga tion needs, renovation of the clubhouse facilities to meet accessibility requirements, and installation of a second cart barn facility.

In early 2004, the City conducted a study of the potential impact of contracting for the maintenance of the golf course. A draft set of maintenance specifications was developed and sent to three national firms with experience in golf course maintenance. Th e companies were asked to comment on the draft specifications and provide an estimate of potential savings to the City if a contract maintenance program was implemented. Two companies responded to the invitation. The responses indicated that significant sa vings could be achieved through a contract maintenance program. After reviewing the results of the study, the City of Concord issued a Request for Proposals for a Golf Course Maintenance Contract for Diablo Creek Golf Course. In late 2005, the City Council awarded the maintenance contract to V alley Crest Golf Course Maintenance, Inc. V alley Crest, now known as BrightView Landscaping, assumed maintenance responsibilities in January 2006 and have been retained through December 31, 2025.

Diablo Creek Golf Course is located at 4050 Port Chicago Highway near State Route 4 in the northern area of Concord. The 6,509-yard golf course features five lakes, a creek , and primarily flat terrain. A wide variety of mature and young trees, including Monterey Pines, Stone Pines, Oak, and Eucalyptus can be found throughout the golf course. Golf course facilities include a full-service sports bar and restaurant, covered barbeque/picnic area, full -service pro shop, lighted driving range and lighted putting green. The maintenance program is operated from a small service yard that includes equipment storage bays, above ground fuel tanks, material storage bins and an office/break room.

B. Future Projects Impacting the Golf Course
City Engineering staff evaluated the existing three bridges on the golf course that provide golfers, guests , and maintenance staff access to the golf course’s back nine area. While the bridges are currently functioning properly, a

repair/replacement plan is being developed and finalized for the bridges. Any major repair or replacement of bridges would likely occur at the time of the redesign of the golf course due to the Concord Community Reuse Project (https://www.concordreuseproject.org /).

The City will repair the Diablo Creek Golf Course Maintenance Building to restore its functionality following the recent fire damage. Ultimately a new maintenance building will be constructed on the golf course premises as part of the Golf Course redesign due to the Concord Community Reuse Project.

The Selected Contractor would not bear any cost or expense to the above projects.

The Selected Contractor would be expected to maintain golf course operations and provide a level of cooperation and oversight to achieve successful outcomes to any City approved projects.

II. SCOPE OF SERVICES
A. Purpose
The purpose of this RFP is to identify a qualified and experienced contractor to provide golf maintenance services for Diablo
Creek Golf Course. The current
maintenance contract will expire December 31, 2025, and the City intends to enter into an agreement upon completion of successful contract negotiations with the Selected Contractor.

B. Scope of Work
A detailed scope of work is included in Exhibit A of this Request for Proposal.

C. Key Personnel
Respondents must identify key personnel committed exclusively to the project.

Proposed personnel will be evaluated as part of the selection process, and the City reserves the right to reject any individual if deemed in its best interest. Key personnel may not be replaced during the project without prior City approval.

D. Subcontracting and Teaming
The Respondent may be comprised of one or more
firms to ensure the overall
success of the project. The firm shall identify each key personnel and team member and specify their background, experience and role as a team member .

III. RFP INFORMATION AND REQUIREMENTS
A. Procurement Schedule
The following schedule outlines the procurement events, dates , and times related to this RFP. The City reserves the right to revise this schedule.

B. Instructions to
Respondents

1. Proposal Submission Method
The proposals shall be submitted via upload to the Public Purchase Website.

2. Online Registration
Respondent s must be register ed to participate in City of Concord’s solicitations. Please complete the free online ‘V endor Registration’ section in the City of Concord Bid Opportunities website. Note: The registration process will take you to the City’s third -party administrator (Public Purchase) who administers the City’s online registration/Proposal information. Please read the instructions carefully and follow all the steps

SCHEDULE OF EVENTS

EVENT DATE TIME LOCATION
RFP Issued 8/8/2025
Pre-Proposal
Conference/Site Visit
8/21/2025 9:00 AM PST Diablo Golf Course (Pro Shop)
4050 Port Chicago Hwy
Concord, CA 94520
The site visit will start at the Pro Shop
and will begin promptly .

V endor Questions Due 8/29/2025 2:00 PM PST Submit via Public Purchase Website.

Addendum Issued 9/3/2025 Addendum will be available on Public Purchase website
Proposals Due 9/16/2025 2:00 PM PST Submit via Public Purchase Website.

Evaluation Process Week of
9/22/2025
Interview/Presentation
(if needed)
Week of
9/29/2025
Selection & Notice of
Intent
October
2025
City Council Approval Oct - Nov
2025
Contract A ward Nov - Dec
2025

as it is a two -step process: (1) to register with Public Purchase and (2) to register with City of Concord.

Proposal Documents/Information – Y ou may view current, past, and updated information for Proposals/opportunities at any time by going to the City’s Purchasing website at Bids & Proposals | Concord, CA (using the login information provided from the registration process).

Please note that Public Purchase administers the City’s online vendor registration and solicitation information. The City of Concord is not responsible for notifying potential Respondent s of upcoming RFP’s . It is the responsibility of the Respondent to stay up to date and informed of any publications, addenda, revisions and updates by going to City’s Purchasing website noted above.

3. Examination of Requirements
Before submitting a Proposal, each Respondent shall be held responsible for having examined this RFP and be fully informed of all requirements .

4. RFP Questions Interpretations or Corrections
All questions regarding this RFP must be submitted in writing via the Public Purchase website .

Questions shall arrive no later than the time specified in Section III A.

Schedule of Events table. Questions submitted after the deadline will not be addressed. Respondent s shall promptly notify the City in the same manner of any error, omission, or inconsistency that may be discovered during the examination of the RFP .

All clarifications, corrections, or changes to this RFP will be made by a formal written addendum or addenda to the RFP issued by the City of Concord (“Addendum” or “Addenda”) only. Each Addendum (if any) shall automatically become part of this RFP.

Respondent s shall not rely upon interpretations, corrections, or changes made in any other manner, (e.g. whether by telephone, in person, or any type of writing) other than an Addendum. Interpretations, corrections, and changes shall not be binding unless made by Addendum. All Addenda issued will be posted on the City of Concord’s website at Bid Opportunities | Concord, CA . It is the Respondent s’ sole responsibility to ascertain that they have received all Addenda issued for this RFP .

5. Communication During RFP Process
All communications regarding any aspect of this solicitation/Proposal must be in writing via the Public Purchase website.

Under no circumstances may the Respondent s (including Respondent s’ staff) contact Council members, members of the evaluation team, the City’s departments/divisions, or City staff, prior to award of a contract. If a prior relationship exists between Respondent s and City, Respondent s may only discuss matters for which the Respondent is contracted. Failure to comply with this provision may be just cause for rejection of Proposal.

Information provided by other than the named contact person may be invalid, and responses which are submitted in accordance with such information may be declared non-responsive. In addition, contacts made with other City staff in an attempt to circumvent or interfere with the City’s standard RFP and evaluation practices may be grounds for disqualification of the Respondent . ‘Ex parte’ communications with Councilmembers or any person, or any person responsible for awarding a contract, including the Project Manager or Purchasing Staff are prohibited.

6. Agency Compliance/License
Respondent s shall comply with all applicable Federal, State of California, and local laws, rules, and regulations (including labor laws, and the Concord Municipal Code) and shall obtain all applicable licenses and permits for the conduct of its business and the perf ormance of the services, and any provision of equipment and material (“Applicable Law”). All transactions related to any of the Contract Documents shall be governed by the laws of the State of California, and trial of any action brought in connec tion with the RFP or the Contract Documents shall be held exclusively in a state court in the County of Contra Costa, California .

7. California Public Records Act Confidential/Proprietary Information All documents submitted in response to this RFP will become the property of the City and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) (CPRA) and subject to review by the public. Any confidential or propriety information as defined by the California Public Records Act (“Confidential Information”) must be enclosed in a separate folder or envelope clearly marked as "CONFIDENTIAL/PROPRIETARY INFORMA TION” and
submitted with the rest of the Proposal. Proposal submittals where all information is so marked will be disregarded and made available pursuant to the CPRA. However, Respondent (by virtue of submitting its proposal

or any Confidential Information) acknowledges that City has not made any representations or warranties that Confidential Information is exempt from disclosure under Applicable Laws.

If City's City Attorney, in his or her discretion, determines that release of Confidential Information is required by Applicable Laws, including pursuant to order of a court of competent jurisdiction, City shall notify the applicable Respondent of City's intent to release Confidential Information.

Respondent shall have five (5) calendar days after the date of City's notice (“Objection Period”) to deliver to City a written objection notice which includes (1) justification for non-disclosure of all or any portion of the requested Confidential Information, and (2) legally binding confirmation of Respondent s indemnity and release obligations as set forth in this section (“Objection Notice”). City may release the Confidential Information if (i) City does not timely receive an Objection Notice, (ii) a final and non-appealable order by a court of competent juri sdiction requires City to release Confidential Information, or (iii) the City’s City Attorney, in his or her discretion, upon review of the Objection Notice, determines that it does not satisfy the requirements set forth in this section or that the requested Confidential Information is not exempt from disclosure under the Applicable Laws. If the City Attorney, in his or her discretion, determines that only a portion of the requested Confidential Information is exempt from disclosure under the Applicable Laws, City may redact, delete, or otherwise segregate the Confidential Information that will not be released from the portion to be released, and may key by footnote or other reference to the appropriate justification for not disclosing the unreleased Confidential Information. Respondent s shall defend, indemnify, and hold harmless City and its officers, officials, employees, volunteers, agents, attorneys, and representatives (collectively, "Indemnitees") from and against any and all Claims arising out of or in any way connected with disclosure or non-disclosure of any Confidential Information. “Claim” or “Claims” means any and all present and future liabilities, claims, demands, obligations, grievances, judgments, orders, injunctions, causes of action, assessments, losses, costs, damages, fines, penalties, expenses, suits or actions of every name, kind, description and nature (including attorneys’ fees and costs), whether brought forth on account of damages, injuries to or death of any person or damage to property, known or unknown, and whether now existing or hereafter arising, including all costs, attorney’s fees, expenses and liabilities incurred in the defense of any of the foregoing or any action or proceeding brought thereon.

Respondent s hereby waives, releases and discharges forever the Indemnitees from any and all present and future Claims arising out of or in any way connected with any Confidential Information. Respondent is aware of and familiar with the provisions of Section 1542 of the California Civil Code which provides as follows:
"A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release, and that if known by him or her would have materially affected his or her settlement with the debtor or released party." As such relates to this Section, Respondent s hereby waives and relinquishes all rights and benefits which it may have under Section 1542 of the California Civil Code.

IV. EV ALUATION AND SELECTION PROCESS
A. Responsiveness Review
City personnel and its representatives will review all proposals to ascertain that they are responsive to all submission requirements.

B. Acceptance of Proposals
The City reserves the right to reject any or all Proposals and to waive informalities, minor irregularities, and minor variations from specifications in Proposals received.

The City may accept any item or group of items of any Proposals which will produce the most satisfactory results suited to the City's requirements .

C. Evaluation Process
An evaluation committee comprised of the City of Concord personnel and its representatives will evaluate all responsive proposals in accordance with the evaluation criteria detailed below .

This evaluation process may result in a shortlist of proposals . The evaluation committee, at its option, may request that all or shortlisted Respondent s for an interview, make a presentation, other customer testimonials, submit clarifications, schedule a site visit of their premises (as appropriate), provide a best and final offer, provide additional references, respond to questions, or consider alternative approaches .

D. Selection Process
Upon review of all information provided by shortlisted Respondent s, the evaluation committee will make a recommendation for selection to the City Council. The City

reserves the right to check references on any projects performed by the Respondent whether provided by the Respondent or known by the City. The selected proposal will be submitted for approval to the City Council . The city intends to select a proposal that best meets the needs of the City and provides the best overall value. Upon approval of the S elected Respondent , a contract will be prepared by the City and presented to the Selected Respondent for signature.

*Local Business Preference : The City has a local vendor preference of 5% . Please refer to the Policy and Procedure No. 142 “Local V endor Preference for the Purchase of Supplies, Services, and Equipment.”

V. EV ALUATION CRITERIA
A. Completeness of Response
Compliance with all the submission requirements of the RFP .

B. Technical Proposal

1. Qualifications and experience for the Respondent to successfully perform the services for the City, as evidenced by the successful implementation of similar programs in public organizations of similar size, preferably government and municipalities.

2. Qualifications and experience of the proposed Key Personnel as evidenced by relevant experience.

3. Quality of a proposed program plan, including implementation schedule and understanding the City’s goals.

4. Respondent ’s Financial Capacity.

Evaluation Criteria

Proposals
Weight

Completeness of Response:

License, DIR Registration – Overall Completeness
Pass/Fail
Technical Proposal 80
Qualifications and Experience of Respondent (15 pts)
Qualifications and Experience of Proposed Key Personnel (20 pts) Quality of Proposed Plan and Implementation Schedule (30 pts) Respondent Financial Capacity (15 pts)
Price Proposal 20
Local Preference * - 5 pts 5
Total Possible Points 105

C. Price Proposal
Reasonableness of overall price.

VI SUBMISSION OF PROPOSALS
A. Instructions and Requirements for Submission
Proposals are to be submitted as follows:

1. Technical Proposal and Cost Proposal
The proposals shall be submitted via upload to the Public Purchase Website.

The Technical Proposal and the Cost Proposal Form shall be uploaded as two separate files as indicated below:

a) The Technical Proposal shall include the supporting information outlined on page 11, Section V .B. Technical Proposal. The file should be named using the following format: “Respondent Name – Technical Proposal.”

b) Exhibit B Cost Proposal Submittal Form. The file should be named using the following format: “Respondent Name – Cost Proposal.”

2. Cover Letter
The cover letter shall be signed by an authorized representative of the Respondent . The letter shall indicate the Respondent’s commitment to provide the services proposed at the price and schedule proposed. Also, the cover letter shall identify the members of the team that comprise the Respondent . Indicate the organizational relationship of the team members .

3. Qualifications of the Respondent
Include a brief description of the organization’s track record, including history, number of employees, number of years in business, and a list of projects relevant to this RFP. Provide a list of references where a similar plan/program was implemented. Include the name of the contact person, name of the organization, dollar value of the project, address, telephone number and email address. Please provide at least three (3) references, preferably with municipal government projects .

4. Key Personnel
Provide a chronological resume for each of the key personnel proposed.

Include education and training licenses for key personnel. Each key personnel should have three references . In addition, provide the time commitment for each key personnel . Indicate the level of their commitment to other projects .

5. Proposed Plan of Action/Program Plan
Submit a comprehensive action plan outlining how all requirements will be fulfilled, including the methodology for managing golf course maintenance at Diablo Creek Golf Course in a manner that achieves the City’s objectives and ensures full compliance with applicable environmental regulations. Please include how your company would prepare, implement and manage an Integrated Golf Course Management Plan (for chemicals and pest management) and satisfy all environmental requirements related to Diablo Creek Golf Course

6. Respondent Financial Capacity – Audited Financial Statements Provide copies of the audited financial statements for the three previous years and last quarterly report . Statements must include auditor’s notes, balance sheet, and a statement on income/loss . Each Respondent and Subcontractor named in the proposal as a participant must submit this information .

7. Price Proposal
Exhibit B Price Proposal Form must be completed and submitted.

8. Exceptions to Requirements Form
Exhibit C –Exceptions to Requirements Form must be completed and signed by the Respondent.

Failure to note exceptions shall be interpreted to convey the Respondent agrees to perform in the manner described and/or specified in this RFP .

9. Additional Information
Submit any information the Respondent deems pertinent to demonstrating its qualifications to perform the services being requested such as memberships in any professional organizations .

VII. EXHIBITS
The following exhibit list is included and is part of this RFP.

Exhibit A – Scope of Services
Exhibit B –Price Proposal Form
Exhibit C – Exceptions to Requirements Form
Exhibit D – Sample Maintenance Service Agreement

END OF RFP

1 EXHIBIT A

EXHIBIT A

SCOPE OF SERVICES
FOR

GOLF COURSE MAINTENANCE SERVICES

FOR DIALBLO CREEK GOLF COURSE

1. GENERAL CONTRACTOR RESPONSIBILITIES
The Contractor shall provide all labor, equipment, materials, tools, services, and specialized skills necessary to perform landscape and related maintenance services at the highest professional standards, as detailed in the specifications. Additionally, the Contractor is responsible for the maintenance and repair of designated City-owned fixed equipment or facilities as outlined herein.

All work must be performed in a safe and competent manner, adhering to established safety practices including the usage of personal protective equipment (PPEs) for maintenance operations. This also includes the proper and safe upkeep of equipment, machinery, and materials—whether owned by the Contractor or the City.

The Contractor assumes full responsibility for ensuring compliance with all applicable local, county, state, and federal laws and regulations. This includes, but is not limited to, adherence to all Occupational Safety and Health Administration (OSHA) and California Occupational Safety and Health Administration (Cal/OSHA) safety standards.

Note: Any references to the responsibilities of the Authorized City Representative do not diminish or transfer the Contractor’s obligation to maintain the golf course in strict accordance with the specifications provided.

2. MAINTENANCE STANDARDS

The following list of work tasks, described in detail in these maintenance specifications, is provided to give Contractor a clear understanding of the City's expectations. The City understands that at times there will be limiting factors such as weather conditions and unforeseen events that will alter strategies for the long-term survival of the turf . The City also recognizes that agronomic factors such as turf health, fertilization, topdressing and aerification will temporarily affect green speed. The Contractor recognizes that at all times the City staff in the capacities of the Authorized City Representative will be the final authority on items that are subjective and will be the final authority on maintenance standards . The Contractor shall perform all maintenance services in accordance with the standards and requirements outlined in the specifications. The Contractor will send weekly inspection reports on all areas of the itemized services of the scope for review. These services include, but are not limited to, the following tasks necessary to maintain the grounds in optimal condition and ensure their aesthetic appeal:

2 EXHIBIT A
A. Greens/Collars
i) Objectives:
(1) To maintain a smooth and uniform surface with a medium speed for putting (medium defined as a minimum of 8.5 to 10.5 on the Stimpmeter during the growing season.
(2) To develop on all putting surfaces a fine texture surface with minimum thatch and grain.
(3) To maintain a basic agronomic program for all putting greens to include aeration, soil fertility, drainage, pest control, and traffic wear strategies . (4) To provide adequate sunlight, air circulation and soil moisture content for growth.
(5) To maintain a high density and weed-free turf stand around all putting complexes .
ii) Standards:
(1) Mow with greens mowers seven times per week or on another approved interval by City during the growing season.
(2) Rolling greens on Monday, Thursday, and Saturdays during the growing season to achieve minimum speed and to enhance surface smoothness. (i) Extra rolling during tournaments and heavy use as directed (if determined necessary) by the Authorized City Representative .
(3) Greens will be cut at a height of .120” depending on weather conditions and time of year at proper height according to season .
(4) Daily monitoring of the root zone to determine exact water needs of each green, to maintain the greens as consistently dry as possible without affecting turf’s health. Hand watering will at times be an integral part of daily greens water management requirements .
(5) Solid tine venting and Hydrojet aeration as needed during summer stress period.
(6) Topdressing two times a month as conditions and the schedule allow at the discretion of the Golf course Superintendent and Authorized City Representative.
(7) Pin placement shall be in a healthy turf area with a proper colored flag. (8) No standing water or mud holes -
greens should be consistent on a stimpmeter
within 1 - foot range.
(9) Greens m ust remain w eed free and disease free.
(10) Bare and stressed areas sodded
or plugged.
(11) Pest and vandal damage repaired.
(12) No foreign grass encroachment from collars.
(13) Cups to be cut four times weekly (Mon., Wed., Fri., Sun.) during the growing season; two times weekly during the winter ( Wed. & Sun.) cups will be changed daily for club tournaments/invitationals regardless of time of year. (14) Hole plugs set at proper grade.
(15) Repair div ots at the end of each day.

B. Fairways
i) Objectives:
(1) To produce a fine, uniform, and dense turf maintained at standard fairway mowing heights.
(2) To develop a sound agronomic program for fertility, aeration, water management

3 EXHIBIT A
and weed control .
(3) To Implement traffic control rules to protect the fairway turf. ii) Standards:
(1) Refrain from the use of golf carts on fairways at any time when the surface is soft; when course is open carts should always scatter to reduce turf wear and tear.
(2) Spot overseed turf when necessary.
(3) Implement an annual overseeding , topdressing, and fertilization plan to maintain high quality turf.
(4) Use growth regulators as needed in the summer to enhance turf quality, reduce mowing, and clipping yields .
(5) Annual post emergent treatments for winter and summer annuals; pre -emergent for dallisgrass, English daisies, crabgrass, kikuyu, etc . (6) Mowing 3 times weekly for playability with 5-plex units or other City approved equipment (Monday, Wednesday, Friday)
(7) Standard fairway mowing heights to be maintained at .500” to .750”. (8) Fall core aerification or other City approved aerification methods upon recommendation.
(9) During the f all, utilize blowers to clean fairways and mulch leaf debris with deck mowers .
(10) No standing water or mud holes .
(11) Yardage markers in place and maintained.
(12) Bare and stressed areas sodded or plugged.
(13) Pest and vandal damage repaired.
(14) No foreign grass encroachment from fringe.
(15) Fairway divots repaired daily.

C. Tees
i) Objectives:
(1) To produce a teeing area of adequate size and alignment with a level and firm surface suitable for golfers .
(2) To maintain a dense and weed -free playing surface. (3) To maintain a height of .500” all season.
(4) To develop a basic agronomic program for all tees to include aeration (Fall), soil fertility, drainage, pest control, and traffic wear strategies . (5) To develop a sound agronomic program of fertility and weed control of the tee surrounds .
(6) To provide adequate sunlight to all teeing areas through selective pruning and harvesting of trees .
(7) To provide uniform irrigation coverage to the teeing areas . (8) To maintain all tee benches, yardage plates, trash receptacles and divot sand stations to provide a neat, trim appearance .
(9) To develop a golf cart traffic pattern to minimize damage to turf near teeing areas.
ii) Standards:
(1) Top dress tees at least once annually with extra attention to the Par 3 tees and any other tees with iron play .
(2) Weekly monitoring and divot repair of all tee boxes. (3) Spot overseed tee boxes when necessary .

4 EXHIBIT A
(4) Conventional core aeration annually.
(5) Mow 3 times weekly (Monday, Wednesday, Friday) .
(6) Annual post emergent treatments for winter and summer annuals; pre -emergent for dallisgrass, English daisies, crabgrass, kikuyu, etc . (7) Movement of tees (Monday, Wednesday, Friday, Saturday, Sunday; more defined rotation provided by course Superintendent.
(8) No standing water or mud holes .
(9) Annually check all tee boxes and address unlevel tee surfaces. (10) Sand and seed buckets filled properly and placed by tee markers. (11) All tee equipment cleaned, painted, and in good condition. (12) Ball washer cleaned, painted, and filled; with a clean usable ball towel maintained.
(13) Pest and vandal damage repaired.
(14) Bare areas sodded and leveled.

D. Roughs
i) Objectives:
(1) To maintain rough areas of varying playing difficulty that include first cut, second cut, and minimally maintained other rough areas. (2) To maintain rough at a height of .750” to 1.25” in the first cut of rough. (3) To maintain rough at a height of 1.25” to 2.25” in the second cut of rough. (4) To maintain rough at a height of 2.25” and greater in the other cuts of rough. (5) To maintain a firm and dry rough surface where appropriate. (6) To limit root impediments by selective harvesting of problem trees (7) To maintain the rough area with few weeds and uniform height of cut . (8) To utilize no-mow grass wherever possible in rough areas outside the second cut. ii) Standards:
(1) Mowing at least two times per week to keep the rough at the proper height and density.
(2) Additional fertilizer for those areas that receive extra wear from golf carts and maintenance equipment .
(3) Pre-emergent application to reduce weeds and unwanted species of vegetation. (4) Periodic treatments with post emergent or organic weed management meth ods to reduce weed growth .
(5) Maintain cart path edges as needed .
(6) Pest and vandal damage repaired.
(7) Hazards properly marked.
(8) Free of debris that affects play.

E. Bunkers
i) Objectives:
(1) To maintain hazards that will create interest and make the exacting shots to the target areas without modifying the game or unduly penalizing the player . (2) Bunkers should have consistency in texture and firmness of bunker sand for playability.
ii) Standards:
(1) Rake all bunkers daily and keep free of debris .
(2) Keep a good edge on bunkers by closely monitoring the raking process . (3) Trim edges of bunkers monthly during the growing season to maintain edges

5 EXHIBIT A
according to original design.
(4) Minimum sand depth of 4 ” at all times, not compacted, nor wet. (5) Sand to be evenly distributed regularly, not too high on high side, and not too low on low side.
(6) Monitoring of sand depth after weather events .
(7) Pest and vandal damage repaired.
(8) Two functional rakes per bunker that are properly maintained.

F. Parking Lot
i) Objectives:
(1) To maintain a safe, clean, and attractive parking area at all times. (2) To keep the parking area free from loitering, free of vehicles not patronaging the course, and to prevent vehicles from being parked on the property outside of business hours.
ii) Standards:
(1) Parking lot should be swept weekly.
(2) Potholes or other infrastructure concerns should be addressed within 30 days of report.
(3) Parking lines repainted every five years or sooner if needed to maintain the integrity of individual parking spaces .
(4) Weeds in and around the parking lot addressed weekly. (5) Lights are to be operational during dusk to dawn hours. (6) Parking lot signage shall be maintained in accordance with State, County, and local regulations.

G. Golf Course Restrooms at No. 5 Fairway and No. 16 Tee i) Objectives:
(1) To maintain usable, clean, and inviting restrooms that are used only for course participants.
(2) Must be odor, graffiti, and damage free.
ii) Standards:
(1) Restrooms must be cleaned and sanitized at the beginning of each day with all trash emptied and removed.
(2) Must be checked for maintenance and use need at 10:00am, 1:00pm, and 4:00pm daily.
(3) Lights are to be always checked and kept operational at all times. (4) Janitorial paper products , urinal soaps, sink soap, and other hygiene products are to be fully stocked.
(5) Partitions locks must be functional.
(6) Restrooms must be thoroughly cleaned, sanitized, and deodorized weekly. (7) The restroom interior and exterior must be maintained in a clean and appealing manner.
(8) Restrooms need to be repainted as often as necessary as determined by the Golf Course Superintendent and Authorized City Representative . It is anticipated that painting is likely to be necessary approximately once every five years .

H. Cart Paths
i) Objectives:
(1) To maintain usable, clean, and attractive cart paths that can be shared by course

6 EXHIBIT A
participants.
(2) To have a cart path system that encourages use of the paths versus use of the playing surfaces.
ii) Standards:
(1) Paths are to be edged 3 times per week (Mon, Wednes., and Fri.) . (2) Paths are to be weed, debris, and damage free.
(3) Paths are to be non-slip surfaces and must be checked annually for maintenance need.
(4) Paths should not have standing water caused by irrigation that does not disperse within 15 minutes of cycling off.

I. Irrigation
i) Objectives:
(1) To maintain usable, efficient, and water -wise irrigation plan that creates and vibrant and healthy turf system that can sustain high use of play. (2) To address maintenance needs immediately.
(3) To repair irrigation infrastructure with the best and most water conserving irrigation components as they fail.
ii) Standards:
(1) Irrigation management programs shall be created for the four seasons of the year.
(2) The irrigation plan management program will take into consideration the time and length of play of each season, balanced with the irrigation needs of the season, to ensure adequate watering for course management is maintained . (3) All irrigation systems must be maintained daily and should be adjusted two times per week (Wednes. and S aturday) based on need
s.
(4) All turf areas will be checked two times per week for proper coverage (Wednes. and Saturday).
(5) Broken lines will be repaired within 24 hours.
(6) Any transite lines that are found to be broken, or leaking will be repaired to a minimum of 8 feet in each direction, of the break/leak. (7) Missing and broken valve lids will be replaced within 24 hours. (8) All valve boxes must be within .750” of grade, not create a trip hazard, and must be visible at all times.
(9) Valve controllers are to be locked at all times.
(10) All irrigation components (valves, couplers, lines, splitters, heads, and other terminating components) must be leak free.
(11) Irrigation must be on a computerized system that is kept secure. City Authorized Representative and/or their designee will be provided with access to the system if desired.

J. Equipment
i) Objectives:
(1) To maintain usable, safe, and attractive equipment. (2) To ensure all equipment is serviced and kept functional in accordance with the manufacturer's guidelines.
(3) To maintain records of maintenance, repair, and replacement of equipment. ii) Standards:
(1) All equipment will be inspected at recommended manufacturer’s intervals,

7 EXHIBIT A
never less than monthly, and inspection records shall be maintained. (2) Equipment is to be cleaned daily and vandalism or damaged repaired immediately.
(3) Monthly inspections should include a complete record of all inspections, reports of issues, and records of repai r.
(4) Repairs of equipment should be made within 10 days of report, pending issues with parts availability, which the Contractor will communicate in the monthly report.
(5) The Authorized City Representative may randomly check all service, repair, and maintenance records for compliance.
(6) Weekly inspection reports and an overview of maintenance activities will be sent to the Authorized City Representative .

K. Clubhouse Exterior
i) Objectives:
(1) To maintain a usable, safe, and attractive Clubhouse that is inviting and presents as a place to recreate, meet, and socialize before, during, and after golf activities. (2) To ensure the exterior of the Clubh ouse is serviced , kept functional, and is appealing in accordance with City expec tations.
(3) To maintain records of maintenance, repair, and replacement of exterior Clubhouse facility components .
ii) Standards:
(1) Plant and maintain annual and perennial plants and flowers around the Club House by April 1 and September 15, or other City approved timeframe each year.
(2) Inspect all plants and planting spaces, maintaining a monthly inspection report . (3) Replace any dead or declining trees, plants, or other vegetation (shrubs and hedges) as identified and within three days of notification. (4) All planter spaces, entrance, planter curbs, tree wells, etc. are to be properly mulched at all times.
(5) Keep walkways clean, level, and free of debris; pressure washing at least 4 times per year, in April, June, August, and October.
(6) All surfaces are properly painted and kept clean; exterior to be repainted every seven years unless a schedule variance is approved in advance , in a manner acceptable to the City, so that it will last in between intervals. Beginning May 2026, May 2033, May 2040, etc. Color to be approved by the Authorized City Representative.
(7) Exterior lighting is to be maintained and in service. Lights to be kept on timers are to turn on prior to dusk and turn of f after dawn.
(8) Exterior window cleanliness should be checked and cleaned as needed to elimate dirt/grime; a thorough semi-annual cleaning to be performed i n April and August each year or another City approved schedule. (9) Provide and maintain all directional and informational signage according to code, ordinance, and regulations; maintain all signage to be free of debris and graffiti tags.
(10) Maintain roof vents and rain gutters free of debris. Inspect and clear rain gutters and rooftop drainages prior to rainy seasons.
(11) Provide rodent management, traps, and insect control services .

8 EXHIBIT A
L. Clubhouse Interior
i) Objectives:
(1) To maintain a usable, safe, and attractive Club House that is inviting and presents as a place to recreate, meet, and socialize before, during, and after golf activities.

The Clubhouse interior is primarily the responsibility of the Golf Operations and Food and Beverage Concessions contractors through separate agreements with the City of Concord. All other structures throughout the golf course, both inside and out, are the responsibility of the operator to maintain.

(2) To maintain records of maintenance, repair, and replacement of interior Clubhouse facility components (performed by the maintenance operator). ii) Standards:
(1) Investigate all concessionaire complaints in a timely manner and provide remediation including the needed maintenance and repairs immediately within a reasonable and appropriate timeframe.
(2) Provide quarterly, semi -annual, and annual preventative maintenance services for HVAC and hot water heater related building mechanical systems. (3) Provide reports of issues, service, and maintenance records upon request.

M. Trees
i) Objectives:
(1) To maintain a safe tree canopy that contributes to a healthy urban forest . (2) To keep trees on the course healthy, safe, and disease/pest free. (3) To address tree issues in a timely and appropriate matter consistent with best practices for golf course operations .
(4) To plan for current and future tree loss by planting trees as determined by the City Arborist.
ii) Standards:
(1) Have an arborist or other appropriately trained professional perform a basic level 1 tree health and risk inspection on all trees annually. (2) Trees showing any signs of decline or structural defect are to receive a level 2 tree health and risk assessment unless analysis determines a higher level of inspection is warranted.
(3) Complete tree trimming as needed.
(4) Complete emergency tree maintenance as necessary and as reported. (5) Protect all trees from maintenance equipment including mowers, weed whips, etc.
(6) Keep trees irrigated and healthy, fertilize and apply herbicides/pesticides as recommended by the arborist completing annual inspection or as directed by the Authorized City Representative .
(7) Maintain 10’ low pruning clearance of all established /mature trees. (8) Propose a three, five, and seven -year tree planting plan for City approval. (9) Replace any dead, dying, or failed tree with 24” box, or larger, or a different City pre-approved approved size range.
(10) Should the City determine that a mature tree failed due to neglect or improper maintenance/damage, the Contractor will be required to replant with a tree of sufficient size to replace the lost canopy at an accelerated rate. Up to and including requiring replanting with trees up to 132” box size at Contractors expense.

9 EXHIBIT A
(11) Record and note inspections, maintenance, plantings, and removals in TreePlotter.
(12) All tree pruning shall be performed on a schedule approved by the ACR and in accordance with the American National Standards Institute (ANSI) A300 Part 1, Tree, Shrub, and Other Woody Plant Maintenance - Standard Practices (Pruning).
(13) Surface roots, which become maintenance or appearance problems shall be inspected and only removed if these pose a safety hazard or to prevent damage to adjacent areas and/or equipment.

N. Lakes/Waterways
i) Objectives:
(1) Ensure all water ways are kept in as natural state as possible while ensuring a safe treatment and maintenance of the environment.
(2) Keep waterway s clean and clear.
(3) Ensure that waterways are not obstructed and maintain a regular flow and/or level.
(4) Keep waterways maintained for odor, contaminants, and to establish natural habitat.
ii) Standards:
(1) Inspect and maintain waterways for no presence of algae and odor . (2) Inspect and control /remove all waterways for litter and debris. (3) Inspect all waterways for proper water levels .
(4) Ensure all waterways are properly marked as water hazards. (5) Remove undesirable and/or highly invasive plants, pests, and creatures as identified.
(6) Identify and employ erosion control methods as necessary. P rovide the recommendations for significant erosion control to Authorized City Representative.
(7) Inspect and ensure lake liners are properly maintained. (8) Inspect and maintain, fountains, aeration, pumps, filters, and associated systems monthly.
(9) Inspect and control Bryozoan infestation monthly.
(10) Provide monthly reports and roll monthly reports into annual reports; provide additional reports as necessary to Environmental Services and/or appropriate regulatory agencies .

O. Mt. Diablo Creek
i) Objectives:
(1) Maintain the Mt. Diablo Creek area as a natural resource and riparian area well providing minimal maintenance levels in areas that are normally maintained. ii) Standards:
(1) Banks mowed and trimmed in as needed .
(2) Litter and debris removed .
(3) Maintain compliance with State Fish and Wildlife s tandards and all local, county, state and federal regulations regarding Mt. Diablo Creek. (4) Ensure all areas are properly marked as hazards.
(5) Identify and employ erosion control methods as necessary. Provide the recommendations for significant erosion control to Authorized City Representative.

10 EXHIBIT A
(6) Provide inspections and reports as required by City and/or outside agencies.

P. Facilities/Infrastructure/Signage
i) Objectives:
(1) Maintain all facilities to extend their life and usability, making repairs as necessary.
(2) Protect, repair, and replace infrastructure as necessary. (3) Ensure proper and adequate signage that is appealing to the public. ii) Standards:
(1) All facilities onsite must be cleaned and maintained regularly. (2) Facilities are to be inspected monthly and maintenance need/plans are to be noted.
(3) All facilities must adhere to and provide a plan for proper disposal of waste, liquids, oil, materials, etc.
(4) All signs are to properly placed, freshly painted with consistent color pallet, kept clean, and should be readable.
(5) Driving range netting is to be inspected regularly and repaired as needed to close any holes.
(6) Fencing is to be repaired and replaced as needed.
(7) All fire alarms, extinguishers, sprinkler systems are to be maintained in working order, inspected regularly, and any issues repaired immediately; all issues should be reported to the Authorized City Representative for documentation.
(8) Maintain drinking water fountain s located at Club House, behind tee box 4, tee box 8 and tee box 14. Provide water bottle fillers at a minimum between holes 4 and 5, and 12 tee and 16 tee areas.
(9) Provide monthly inspection and filter replacement for water fillers. (10) Provide all reports for outside agencies as required and directed by the Authorized City Representative .

Q. Annual Pesticide/Herbicide Use
i) Objectives:
(1) To maintain all pests, disease, invasive plants, weeds, and other unwanted negative impacts to the course in a controllable manner . (2) To utilize the least toxic method of control at all times. (3) To utilize organic methods whenever possible.
(4) To utilize non -organic chemical methods as a last resort. (5) Follow all standards below and in section 5 in the Scope below. ii) Standards:
(1) Address all invasive pest s prior to growth cycle with pre -emergent methods typically in December and January each year.
(2) Treat all visible pests with post-emergent as soon as visually observed. (3) Perform weed abatement throughout the course weekly. (4) Report to the Public Works Division Manager on annual chemical usage consistent with the Department of Pesticide Regulations in December each year.
(5) Ensure all staff that are utilizing herbicides/pesticides are under the supervision of a Qualified Applicator.
(6) Adequately track monthly use of all pesticides/herbicides and roll into the

11 EXHIBIT A
annual report in proper format due to the Parks Division each December. (7) Provide evidence of QAC certification and continuing education for contracted staff in the annual report.

3. SAFETY REQUIREMENTS
The Contractor shall comply fully with all applicable local, county, and state safety regulations, including but not limited to the following provisions:
a.  Public and Employee Safety
The Contractor shall take all necessary precautions to protect employees, vendors, and members of the public from foreseeable injury and to prevent damage to personal or public property.
b.  Hazard Identification and Inspection
The Contractor shall routinely inspect all areas under maintenance for potential hazards and maintain a log documenting inspection dates and any corrective actions taken. c.  Employee Training and Certification
The Contractor shall submit an annual employee training schedule. The Superintendent and Assistant Superintendent are required to always maintain current CPR certifications . d.  Public Access During Work
The Contractor shall make every reasonable effort to keep sidewalks, driveways, and vehicle travel lanes open and unobstructed during maintenance activities. e.  Hazard Monitoring
The Contractor shall promptly identify and assess any condition or practice that renders any part of the maintenance area unsafe.
f.  Incident Reporting and Corrective Action
Any unsafe condition requiring correction must be reported immediately to the Authorized City Representative . The Contractor is responsible for taking corrective measures, such as filling holes or replacing valve box covers, to prevent injury to golfers and the public . The Contractor shall fully cooperate with the City in investigating any incidents involving injury or death within the contracted areas and must provide a complete written report to the Authorized City Representative within twenty -four (24) hours of the occurrence.

4. PROTECTING PROPERTY AND INCLEMENT WEATHER RESPONSIBILITIES The Contractor shall take all necessary measures to protect and maintain the golf course grounds and facilities during periods of inclement weather. Responsibilities include, but are not limited to, the following:

12 EXHIBIT A
a.  Supervisory Oversight
The Contractor shall provide regular supervisory inspections of the golf course during standard operating hours to monitor conditions and prevent or minimize potential weather -related damage.
b. Storm Damage Reporting
The Contractor shall promptly submit a written report to the Authorized City Representative detailing any storm-related damage. This report must include a site map showing the specific locations of damage and a cost estimate for repair or replacement. If remedial work is approved by the Authorized City Representative , the City will cover the cost. c. Continued Operations
During inclement weather, the Contractor's workforce is expected to continue with tasks not directly affected by the weather, such as clean -up, facility maintenance, and weather -related response efforts.
d. Protection of Property
The Contractor shall take all reasonable precautions to prevent damage to existing facilities, structures, and utilities —both above and below ground—on City property. Any damage determined to have resulted from the Contractor’s negligence shall be repaired at the Contractor’s expense.
e. Utility Location and Safety
When requested by the City, the Contractor shall locate and verify underground utility systems prior to beginning work in affected areas. Extra care must be taken when operating near these utilities. Any damage or related concerns must be reported to the Authorized City Representative immediately.
f. Aesthetic Maintenance
The Contractor shall maintain the visual appearance of the property at all times. Any material stockpiling must be managed to avoid creating unsightly conditions and shall not be left on the golf course grounds for extended periods. Contractor will provide supervisory inspection of the golf course during the regular hours to prevent or minimize possible damage.

5. PESTICIDE USE AND REGULATORY COMPLIANCE
The Contractor shall ensure that all pesticide materials used on the property comply with applicable regulations established by the U.S. Environmental Protection Agency (EPA) and the California Department of Food and Agriculture. The Contractor is fully responsible for adhering to all relevant laws, regulations, and reporting requirements, including but not limited to the following:
a. Record Usage

1. Obtain required permits

2. Maintain usage records to comply with inspection and audit requests from the Contra Costa

13 EXHIBIT A
County Agricultural Department .

3. Maintain licenses, training certificates, equipment and storage facilities.

b. Application Of Pesticides

1. Timing of Application
Pesticides shall be applied during times that minimize the risk of environmental contamination due to climatic or operational factors. When feasible, applications should be made during early morning or evening hours to reduce the potential for drift. • When golfers are present, pesticide applications using drift -control skirted booms are required.
• Small-scale backpack applications may be conducted based on weather conditions, provided that adequate safety precautions are taken to protect golfers and the public.
• Applicators must monitor weather forecasts to avoid applying pesticides prior to anticipated rainfall, thereby minimizing runoff risks.
• Post-application irrigation must be carefully managed to prevent excess water and runoff. When water is necessary to enhance pesticide efficacy, only amounts that can be absorbed by the treatment area without runoff shall be used.

2. Handling of Pesticides
Pesticides shall be transferred, mixed, and applied with the utmost care to avoid contamination beyond the intended treatment area.
• Application techniques must ensure that all materials remain confined to the target site.
• Spray tanks containing leftover pesticide material shall not be drained on-site to prevent environmental contamination.
• All disposal of pesticide residues and tank rinse materials shall comply with the requirements set forth by the California Department of Pesticides Regulations and Environmental Protection Agency regulations.

3. Equipment and Methods
All spray equipment must be properly maintained, in good working condition, and designed to deliver pesticide material efficiently and accurately to the designated area. • Use of high -pressure spray applications shall be avoided to minimize drift. • The use of water-soluble drift control agents is encouraged to further reduce off - target movement of chemicals.

14 EXHIBIT A

4. Recommendations and Supervision
All pesticide applications must be performed in strict accordance with written recommendations issued by a licensed Pest Control Advisor (PCA). • Copies of all PCA recommendations shall be submitted to the Authorized City Representative prior to application.
• A licensed Qualified Applicator Certificate holder (QAC) must be present on site and actively supervising all pesticide applications.

5. Selection and Materials
Only pesticides approved for use on golf courses by the California Department of Food and Agriculture shall be utilized. Selection of pesticide products must reflect appropriate use for turf, ornamental plantings, and site -specific needs while ensuring com pliance with all applicable regulatory guidelines.

6. NOISE CONTROL REQUIREMENTS
The Contractor shall comply with all applicable local noise control regulations, sound level ordinances, and environmental standards while performing work on the golf course premises. Best practices shall be employed to minimize noise disruption to golfers, residents, and other members of the public. Noise control responsibilities include, but are not limited to, the following:

a. Equipment Noise Reduction
All combustion -engine-powered equipment used on site must be equipped with properly functioning mufflers or manufacturer -recommended noise -suppressing devices. Equipment shall be maintained in good working condition to ensure optimal noise reduction during operation.

7. EQUIPMENT SAFETY
The Contractor shall take all necessary precautions to ensure the safe operation of all equipment used in the performance of work. This includes implementing appropriate safety measures to protect the public from potential injury or property damage resulti ng from the use or presence of such equipment.

8. INQUIRIES AND COMPLAINTS
The Contractor shall be responsible for effectively managing and responding to all inquiries and complaints related to the services provided. The following provisions shall apply:
a. Designated Contact Personnel
The Contractor shall assign responsible management personnel to respond to inquiries and complaints received from the City and/or private citizens during normal working hours. These personnel shall be authorized to take timely and appropriate corrective ac tion.

15 EXHIBIT A
b. Emergency Situations
In cases where immediate action is necessary to prevent injury, loss of life, or significant property damage and the City is unable to reach the Contractor after a reasonable attempt—the City reserves the right to take necessary corrective action using City personnel. All associated costs incurred by the City for such emergency measures shall be charged to the Contr actor. c. Complaint Resolution
All complaints must be addressed and resolved as promptly as possible to the satisfaction of the City. If a complaint cannot be resolved within a reasonable timeframe, the Contractor must immediately inform the City of the reason for the delay. A written f ollow-up report shall be submitted to the Authorized City Representative within three (3) business days of the initial notification .

9. EMPLOYEES, UNIFORMS AND VEHICLES
a. Employees

1. A qualified and experienced Class A rated Superintendent and Assistant Superintendent shall be assigned full -time to the golf course. The Superintendent or qualified supervisor must be fluent in English, fully trained in all maintenance responsibilities, and present on-site at all times during active maintenance operations.

2. All maintenance personnel shall maintain a neat, well -groomed appearance at all times.

3. Employees are expected to conduct themselves in a courteous, professional manner in all interactions with the public and City staff.

4. All work shall be performed with an emphasis on safety and with minimal disruption to golfers. Any employee deemed by the Authorized City Representative to be incompetent, unprofessional, disruptive, or otherwise unsuitable shall be promptly removed from the crew and replaced with a qualified individual acceptable to the City.

b. Uniforms

1. The Contractor shall be responsible for providing and maintaining uniforms for all employees assigned to work on the golf course. All associated costs, including cleaning and upkeep, shall be borne by the Contractor.

2. Uniforms must be worn as a complete unit, properly fitted, clean, and free of rips, tears, or permanent stains.

3. During cool weather, jackets or sweatshirts may be worn as outer garments. All shirts and jackets must display the golf course logo and the employee's first name.

4. Sweatshirts are required to display only the golf course logo.

5. A hard hat shall be worn at all times when working within the active play areas of the golf course. In non-play areas of the facility, a cotton cap bearing the golf course logo

16 EXHIBIT A
may be worn; however, the bill of the cap must face forward at all times.

c. Vehicles

1. All vehicles used on the golf course must be maintained in good mechanical condition and free from body damage.

2. Vehicles shall be kept clean both inside and out at all times.

3. Each vehicle shall display the Contractor’s company name prominently on both sides.

4. Vehicles must be properly equipped to store and transport tools and equipment in a neat, safe, and organized manner.

10. RECORDS AND REPORTS
a. Monthly Work Schedule
The Contractor shall submit to the Authorized City Representative a written schedule outlining the maintenance activities planned for the upcoming month. This schedule shall include, but is not limited to, tasks such as aerification, tree trimming, lake maintenance, herbicide and insecticide applications, fertilization, and the replacement of color plantings. b. Schedule Revisions
The monthly schedule shall be provided in a format developed by the Contractor and approved by the Authorized City Representative . If the Contractor determines that the approved schedule cannot be followed, the Authorized City Representative must be notified immediately, and a revised schedule shall be submitted for review and approval. c. Daily Work Log
The Contractor shall maintain a current and accurate log of all work activities. This log shall document all daily maintenance operations, seasonal and supplemental work, and any additional services performed by Contractor personnel.
d. Monthly & Annual Reporting and Invoicing
All required reports shall be submitted in a format and level of detail acceptable to the Authorized City Representative . These reports must accompany the Contractor’s monthly invoice. The City reserves the right to withhold payment until the required reports have been received and approved by the Authorized City Representative . The Contractor will submit a complete annual report with the state of the course, work plan achievements from previous year, all documentation, records, and upcoming year work plan.

11. COURSE PHYSICAL CHARACTERISTICS
All changes in the physical characteristics of any portion of the courses or structures, such as:
addition or removal of sand traps, trees, water hazards, native vegetation or other features shall

17 EXHIBIT A
require prior approval by the Authorized City Representative and will be separately put out to bid by the City pursuant to Concord Municipal Code Section 3. 10.030- Purchasing Authority; public Projects, to the extent they constitute public projects as defined by Public Contract Code § 22000.

12. DRVING RANGE MAINTENANCE
Landing area turf shall be kept so grass is green in main landing areas, mowed weekly at agreed- upon height.

General turf maintenance shall conform to procedures outlined in Sections above, Greens and Collar Surrounds.

Lighting shall be inspected on a weekly basis with faulty bulbs and/or fixtures repaired or replaced as needed.

All range maintenance shall be coordinated with the head golf professional.

13. PUMP MAINTENANCE
Pump station pumps shall be inspected and maintained on a regular basis. Two preventative maintenance services are to be completed each calendar year. It shall be the Contractor's responsibility to keep all preventative maintenance current and to provide verification of same to Authorized City Representative upon request.

Contractor shall maintain the pump station building and make repairs to the building as needed.

The well pumps shall be inspected, serviced, maintained, repaired and replaced as needed.

14. EXTERIOR OF THE CLUBHOUSE, CLUBHOUSE PATIO, RESTROOM

BUILDINGS, STRUCTURES AND GROUNDS
The Contractor shall keep the premises, and every part thereof, in good working order, condition and repair whether structural or non-structural and whether or not the need for such repair occurs as a result of the Contractor's use, any prior use, the elements or the age of the structures and are to include, but not be limited to the following:

Plumbing Termite Eradication
Electrical Exterior Pest Control (i.e. roaches, bees, flies, ants) Heating Systems Floors and floor coverings
Air Conditioning Systems Ceilings
Exterior lighting All exterior fixtures
Windows Exterior walls
Doors Roofs
Parking lots, access roads Driveways, sidewalks
Foundations Hardscape surrounding clubhouse
Locks Paint/stain Handrails/guardrails
Sewer Lift Pumps Signs and Gutters

PLEASE NOTE: The interior of the Clubhouse is the responsibility of the Director of

18 EXHIBIT A
Golf/Head Golf Professional and Food/Beverage concession Contractor s; all other structures (both inside and out) are the responsibility of the Contractor to maintain.

15. PICNIC AREA
The following specifications establish the required standards for routine housekeeping and grounds maintenance of the picnic area. The Contractor shall ensure the area remains clean, safe, and visually appealing, particularly in preparation for public use.

a. Turf Maintenance

1. Turf shall be mowed weekly to maintain a consistent height of 1¼ inches .

2. Fertilization of the picnic area turf shall occur at the same frequency and with similar materials as used on the fairways.
b. Shrub and Bed Maintenance

1. Shrub beds within the picnic area shall be maintained in accordance with Section 2.13 of these specifications, including pruning, weeding, mulching, and debris removal. c. Cleaning of Shelter and Hard Surfaces

1. All surfaces of the picnic shelter —horizontal, vertical, and underside —as well as the concrete pad, shall be thoroughly cleaned immediately prior to any scheduled use from March through October.

2. Cleaning shall include removal of dirt, cobwebs, litter, spills, and other visible debris to ensure a welcoming and hygienic environment.
d. Daily Inspection

1. The picnic area shall be inspected daily for signs of vandalism, unauthorized entry, damage, or deterioration.

2. Any such issues shall be promptly reported to the Authorized City Representative and repaired by the Contractor in a timely manner.
e. Trash Removal

1. All trash generated through routine use and maintenance of the picnic area shall be removed daily by the Contractor and disposed of properly in accordance with City standards.

16. EXTRA WORK
In the event the Contractor is requested by the City and agrees to perform extra work not covered under the standard scope of services, the following procedures shall apply:
a. Authorization and Estimation
When extra work is required, the Contractor shall submit a written estimate of costs for approval by the Authorized City Representative prior to commencing work. Estimates

19 EXHIBIT A
must include a detailed breakdown of anticipated labor, materials, equipment rental, and estimated hours.
b. Execution and Billing
All extra work shall be performed under the direction of the Authorized City Representative and shall be executed on either a time-and -materials basis or at a pre- agreed lump sum price, depending on the nature and scope of the work.

1. The Contractor shall maintain accurate records clearly separating extra work from routine operations.

2. Invoicing must itemize all labor, material, and equipment rental costs, including the number of hours worked.
c. Work Requests and Authorization
Extra work shall be initiated only upon the issuance of a written work request from the City.

1. No extra work shall begin without written authorization from the Authorized City Representative , except in emergency situations where immediate action is required to prevent injury or significant property damage.

2. In such emergencies, the Contractor shall notify the Authorized City Representative as soon as reasonably possible and submit documentation of the work performed and associated costs.
d. Examples of Extra Work
Extra work may include, but is not limited to, the following situations:

1. Replacement of plant materials that fail due to conditions beyond the Contractor’s control.

2. Repairs or replacements required due to vandalism, vehicular accidents, or Acts of God, where such work is not otherwise covered under this specification.

3. Major failures (exceeding $20,000 per occurrence) of plumbing, electrical, structural components, driving range nets, or other existing facilities.

4. Failure of the irrigation or pumping system exceeding $20,000 in total cost within a single calendar year.

5. Replacement of the irrigation system, pump station, HVAC systems, or driving range netting due to age-related deterioration or where repair is not cost -effective. The City will be solely responsible for determining whether replacement is necessary and cost - justified.

17. MT. DIABLO CREEK NOTIFICATION
Diablo Creek Golf Course is subject to erosion and flood damage during major storm activity. Mt.

20 EXHIBIT A
Diablo Creek flows through part of the golf course. During heavy rainfall, the creek may overflow with water submerging approximately 9 holes of the golf course under several feet of water.

The requirement of the Contractor is to restore the golf course to playable condition and re -open as quickly as possible. The Contractor should be prepared to absorb any additional expense for overtime or for the repair and clean -up of storm related damages and debris removal

a. Hour of Operation
The Contractor shall operate and maintain the golf course open from dawn to dusk every day of the year, with the exception of December 25 and closures required by weather conditions.

All closures require concurrence of Authorized City Representative . The Contractor will be required to provide a minimum level of operation in compliance with standards contained herein.

b. City Contract Administration
A City Contract Administrator, typically referred to as the Authorized City Representative will be identified as the City's prime contact and liaison with the Contractor. Any and all communication with the City will be conducted through this designated individual. This individual will be afforded access to any of the golf course property at any time for the purposes of monitoring compliance of the Contractor to the terms and conditions of the Maintenance Agreement.

c. City Audit Requirements
The City of Concord reserves the right to designate its own employee representative(s) or its contracted representatives with a certified public accounting firm who shall have the right to audit the Contractor's procedures and internal controls and examine any cost, payment, claim or other records supporting documentation resulting from any items set forth in the Agreement. Any such audit(s) shall be undertaken by City of Concord or its representative(s) at reasonable times and in conformance with generally accepted auditing standards. Contractor agrees to fully cooperate with any such audit.

This right to audit shall extend during the length of this Agreement and for a period of three (3) years, or longer if required by law, following the date of final payment under the Agreement. Contractor agrees to retain all necessary records/documentation for the entire length of this audit period.

Contractor will be notified in writing of any exception taken as a result of an audit. Any adjustments and/or payments that must be made as a result of any such audit or inspection of the Contractor's invoices and/or records shall be made within thirty (30) days from presentation of City's findings to Contractor. If Contractor fails to make such payment, Contractor agrees to pay interest, accruing monthly, at a rate of 10% per annum unless another section of this agreement specifies a higher rate of interes t, then the higher rate will prevail.

Interest will be computed from the date of written notification of exception (s) to the date Contractor reimburses City for any exception(s).

If an audit inspection or examination in accordance with this article, discloses overcharges (of any nature) by the Contractor to the City in excess of one percent (1%) of the value of that

21 EXHIBIT A
portion of the contract that was audited, the actual cost of the City's audit shall be reimbursed to the City by the Contractor.

d. Site Visitations
The City intends to send unannounced delegations of evaluators to courses currently maintained by Proposer. Proposers should make every effort to accommodate such delegations.

e. Other Requirements

1. The City will pay applicable maintenance yard utility costs. The contractor will pay for phone service and internet service

2. Contractor shall maintain regular communication, an attitude of cooperation and an overall good working relationship with the Director of Recreation Services, the Director of Golf/Head Golf Professional and Pro Shop staff and the Food and Beverage Concessions Management personnel. A meeting shall be scheduled monthly at the golf course to discuss matters of mutual interest and concern and should be attended by the Authorized City Representative, the Director of Recreation Services, the course superintendent, the Director of Golf and the food and beverage restaurant owner/ manager.

END OF EXHIBIT A – SCOPE OF SERVICES

1 EXHIBIT B

EXHIBIT B

PRICE PROPOSAL

COMPENSATION SUMMARY

Monthly Cost for First Two Years

Annual Cost for years 1 & 2

Total of costs itemized on the Pricing Proposal Form

I have read the information in this Request for Proposal. I (we) am: (1) personally acquainted with the premises of
golf course; (2) acquainted with the scope of work to be performed thereon as outlined in the Maintenance Specifications; and (3) familiar with the terms and conditions contained in the Request for Proposal, including all exhibits and addendums, (4) are agreeable to the format and contents of the proposed sample agreement, and (5) meet all qualifications for submitting a proposal.

The undersigned hereby respectfully submits this proposal, including all required documents and statements. The Proposer and Signature(s) represent that the Signature(s) hold the position(s) set forth below their signature(s) and that the Signature(s) are authorized to execute this Proposal.

Signature Date

Name
Title

Company

E-Mail Address

2 EXHIBIT B

EXHIBIT B

PRICE PROPOSAL

Cost Worksheet: The purpose of this form is to assist the City in evaluating the proposals received by understanding the cost components considered and factored into the Contractor's proposal. In the event of a contract award, the City will pay the lump sum total fees quoted. Any variation in the actual costs and experienced by the successful Contractor will be the sole responsibility of the Contractor and will not be grounds for a price adjustment to the City during the first 24 months of the contract.

It is understood that Contractor will be liable for contributing $50,000 per year payable to the City in a small capital reserve fund for work as described in Exhibit D – Service Maintenance Agreement, Section 3 Payments, (c) Financial Conditions of the RFP document. Further that all contract implementation (start-up) costs, including but not limited to equipment, supplies, insurance, bonds, etc., are included in calculating the above costs.

Submitted by: Date: ______
Signature: Title: _______
Monthly Costs: Work Hours Dollars

Labor
Class A Superintendents
Asst. Superintendents/Lead Persons
Groundskeepers
Building maintenance staff
Fringe benefits
Insurance
Bonds
Corporate Administrative Fees
Materials and Supplies
Uniforms
Plants & Sod
Fertilizers
Chemicals
Equipment costs
Services
Tree trimming
Animal & Rodent Control
Refuse Disposal
Pump Station Preventative Maintenance
Quarterly HVAC Preventative Maintenance
Sewer Lift Station & Grease Trap Interceptor
Preventative Maintenance
Capital Improvements
Initial Start-up Costs (if applicable)
Overhead and Profit
Other Costs: (Please specify below)

Total Monthly Fee

EXHIBIT C

EXCEPTIONS TO SPECIFICATIONS/REQUIREMENTS

PLEASE CHECK THIS BOX IF YOU HAVE NO EXCEPTIONS TO OUR

REQUIREMENTS

List below requests for clarifications, exceptions and amendments, if any, to the RFP and its exhibits, and submit with your Proposal response.

The City is under no obligation to accept any exceptions and such exceptions may be a basis for Proposal disqualification.

Item
No.

Reference To:

Description Pa ge No. Par ag r aph
No.

_________________________________ _____________________________ ____________ Proposer Name Proposer Signature Date

MAINTENANCE SERVICES AGREEMENT

1 10/2022
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

THIS AGREEMENT (“Agreement”) is entered into on Agreement Date between the City of Concord, a California municipal corporation (“CITY”) and Contractor Company Name , a Corporate Status, Contractor Street Address , Contractor City , Contractor State Contractor Zip (“CONTRACTOR”).

THE PARTIES ENTER THIS AGREEMENT based upon the following facts, understandings and intentions:

The CITY desires to contract with
CONTRACTOR to provide the services described in
Section 2 of this Agreement, upon the terms and conditions hereinafter set forth. (OPTIONAL) On Month/Day, 20 YY pursuant to ________________, the City Council granted authority for the City Manager to enter into this Agreement with CONTRACTOR.

NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and promises of the parties herein contained, the parties hereto agree as follows:

1. TERM . This Agreement shall commence on Month/Day, 20YY and expire on Month/Day, 20 YY.
(OPTIONAL) A. Extension of Term. Upon mutual written agreement by the parties, the term of this Agreement may be extended for additional period(s) of year(s) each commencing
upon the expiration of the then current term, subject to the same terms and conditions of this Agreement.

Either CITY or CONTRACTOR shall give written notice of its request for extension to the other party’s authorized representative, as identified in Section 4 below, at least thirty (30) days prior to expiration of the then-current term. The extension(s) shall be subject to CITY’s approval, including based on review of CONTRACTOR’s performance under this Agreement. Any extensi on must be pursuant to a duly executed Amendment to this Agreement.

2. SCOPE OF SERVICES. Subject to such policy direction and approvals provided by the CITY’s authorized representative , CONTRACTOR shall perform the services described in detail in Exhibit A, “Scope of Services. ” CITY retains all rights of approval and discretion with respect to the projects and undertakings contemplated by this Agreement.

2 10/2022
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

3. PAYMENT.

A. Compensation. The compensation to be paid to CONTRACTOR including payment for services and reimbursable expenses, shall be at the rate and schedules described in detail in Exhibit A. However, in no event shall the amount CIT Y pays CONTRACTOR exceed Amount Written in Words dollars ($Numerical Amount). Any increase to this compensation amount must be mutually agreed to in writing pursuant to Section 5 below, and may require City Council approval.

CONTRACTOR may submit monthly statements for services rendered; all statements shall include adequate documentation demonstrating work performed during the billing period. It is intended that CITY review such statement and pay CONTRACTOR for services rendered within forty-five (45) days of receipt of a statement that meets all requirements of this Agreement. Payment by CITY shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the CITY at the time of payment.
(OPTIONAL) Where the CITY is not the final authority over the work product (or applicable portion thereof), the CITY reserves the right to withhold 10% of the compensation amount under this
Agreement, until such time as: (i) the final authority or agency provides comments regarding the work product (or applicable portion thereof), and these are satisfactorily incorporated into the work product (or applicable portion thereof); OR (ii) approval is granted for the work product (or applicable portion thereof) by the final approving authority/agency.

B. Prevailing Wages . The services to be provided hereunder are subject to prevailing wage rate payment as set forth in California Labor Code Section 1771. Accordingly, CONTRACTOR shall comply with all California Labor Code requirements pertaining to "public works," including the payment of prevailing wages in connection with the services to be provided hereunder (collectively, “Prevailing Wage Policies”). CONTRACTOR shall submit, upon request by the CITY, certified copies of payroll records to CITY and shall maintain and make such records available to CITY for inspection and copying during regular business hours at a location within the City of Concord.

CONTRACTOR shall defend, indemnify and hold harmless CITY and its officers, officials, agents, employees and volunteers (collectively, "Indemnitees") from and against any and all present