17 (I) Heritage Inventory – listing procedure. If an application is to list or expand the listing of a heritage property on the Corona Heritage Inventory, then the following procedures shall apply:
(1) After reviewing the submitted materials and receiving any public comments on the application at the public hearing, the Historic Preservation Board by resolution may approve or disapprove the application, based on the eligibility criteria set forth in § 17.63.090; (2) Within 14 days of the Historic Preservation Board’s adoption of the resolution, the Historic Preservation Board Secretary shall mail notice of the decision and a copy of the resolution to all persons who received notice of the application under § 17.63.100(F). A copy of the resolution shall also be transmitted to all city departments.
17.63.110 Deleted or reduced listing – Application and procedures. (A) An application to delete or to reduce the listing of a structure of merit, landmark, historic district or heritage property may be initiated by the City Council, the Historic Preservation Board, city officials, local entities or a member of the public. An application "to reduce the listing" is a request to narrow, decrease or otherwise diminish the size, scale, scope, boundaries, characteristics, protections or definitions applicable to an existing structure of merit, landmark, historic district or heritage property. No application to delete or reduce the listing of an historic resource that is also listed on the California Register or National Register shall be accepted. (B) Applications shall be submitted to the Planning Department on forms prescribed by the Planning Director. The application shall include the same information as required under § 17.63.100(B), and the application shall identify in sufficient detail how the structure of merit, landmark, historic district or heritage property proposed for deletion or reduction meets the criteria set forth in this section. The Planning Department shall process, notice and review the application in accordance with the procedures set forth in §§ 17.63.100(D) through 17.63.100(G). (C) If the application requests to delete or reduce the listing of a structure of merit, landmark or historic district, then the Historic Preservation Board shall consider and recommend, and the City Council shall approve or disapprove the application, in accordance with the procedures set forth in § 17.63.100(H), based on the criteria set forth in this section. (D) If the application requests to delete or reduce the listing of a property on the Heritage Inventory, then the Historic Preservation Board shall consider and approve or disapprove the application in accordance with the procedures set forth in § 17.63.100(I), based on the criteria set forth in this section.
(E) The listing of a structure of merit, landmark or historic district on the Corona Register, or the listing of a heritage property on Corona Heritage Inventory, may be deleted or reduced only if one of the following findings is made. The Planning Department shall require the applicant to provide information justifying the request for deleting or reducing the listing of a historical resource.
(1) The structure of merit, landmark or heritage property has been destroyed or demolished by natural means, or has been determined to be an unsafe structure by the Building Official;
18 (2) New information or analysis demonstrates the structure of merit, landmark, historic district or heritage property no longer conforms to any of the applicable eligibility criteria set forth in this chapter;
(3) There is clear and convincing evidence that the historic significance or value of the structure of merit, landmark, historic district or heritage property has significantly diminished. (F) Within 14 days of the City Council’s or Historic Preservation Board’s adoption of the resolution, notice of the decision and a copy of the resolution shall be mailed to all persons who received notice of the application under this section. A copy of the resolution shall also be transmitted to all city departments.
(G) If an application to delete or reduce the listing of a structure of merit, landmark or historic district is approved, then a copy of the resolution shall be recorded with the Riverside County Recorder on all property on which the deleted or reduced structure of merit or landmark is located, or if an historic district is deleted or reduced, then all property within the boundaries of the deleted or reduced historic district.
17.63.120 Alteration, relocation or demolition of historic resources – Plan review and approval required.
(A) Prohibition. No person shall alter, relocate or demolish any historic resource, and no permit, entitlement or approval therefor shall be issued, without first submitting a plan for review and obtaining approval as set forth in this section. The required information and contents for the plan shall be established by the Planning Director.
(B) Environmental review. Any plan that may cause a potentially adverse change to an historic resource listed on the Corona Register shall be reviewed in accordance with the city’s Local Guidelines for Implementing the California Environmental Quality Act (CEQA).
Alterations, repairs, restoration and reconstruction consistent with the Secretary of Interior’s Standards for Rehabilitation are categorically exempt from CEQA pursuant to the state CEQA guidelines.
(C) General guidelines. Any plan involving the alteration of an historic resource shall be reviewed and approved, to the extent practical, in accordance with the City’s Design Guidelines for Historic Structures, or in the absence of such guidelines, the Secretary of the Interior’s Standards for Rehabilitation. The following principles shall be adhered to in the review and approval of such plans:
(1) The distinguishing original qualities or character of the historic resource shall not be compromised. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible;
(2) The colors, textures, materials, fenestration, decorative features and details, height, scale, massing and methods of construction proposed shall be consistent with the historic period and character-defining elements of the historic resource and compatible with adjacent structures.
19 (D) Structure of merit, landmarks, historic districts and other historic resources listed on the Corona Register.
(1) Any plan involving a major alteration to an historic resource listed on the Corona Register shall require review and approval by the Historic Preservation Board. The Historic Preservation Board may impose such conditions or restrictions as it deems necessary or appropriate to achieve the purposes of this chapter.
(2) Any plan involving a minor alteration to an historic resource listed on the Corona Register shall require review and approval by the Planning Director. The Planning Director may impose such conditions or restrictions as the Planning Director deems necessary or appropriate to achieve the purposes of this chapter.
(3) Any plan involving a major alteration to a commercial, industrial, quasi-public, mixed use or multi-family development within the Downtown Revitalization Specific Plan (SP-98-01) that is listed on the Corona Register, shall require preliminary review by the Historic Preservation Board and shall require a Precise Plan application for review and approval by the Planning and Housing Commission, pursuant to the provisions of SP-98-01;
(4) Any plan involving the relocation or demolition of a landmark, or an historic resource listed on both the Corona Register and the California Register or National Register, shall require a public hearing, review and recommendation by the Historic Preservation Board to the City Council in accordance with the procedures set forth in § 17.63.100(H), except that any decision shall be based on the criteria set forth in § 17.63.110; (5) Any plan involving the relocation or demolition of an historic resource listed on the Corona Register other than those set forth in the preceding subsection shall require public hearing, review and approval by the Historic Preservation Board in accordance with the procedures set forth in § 17.63.100(I), except that any decision shall be based on the criteria set forth in § 17.63.110; (6) Any plan involving the relocation or demolition of an historic resource listed on the Corona Register shall not be approved unless one of the following findings is made. The Planning Department shall require the applicant to provide information justifying the request for relocating or demolishing a historical resource listed on the Corona Register. (a) The criteria required to delete the historic resource from the Corona Register set forth in § 17.63.110(E) are satisfied;
(b) The historic resource has deteriorated or been modified to the extent that it is no longer representative as an historic resource to be preserved; (c) Denial of the requested relocation or demolition of the historic resource will deprive the owner of all economically viable use of the site;
(d) Relocation or demolition of the historic resource will not have a significant effect on the achievement of the purposes of this chapter and appropriate mitigation measures will be undertaken to substantially reduce or eliminate the loss or diminishment of the historic resource; (e) The historic resource is determined to be unsafe or dangerous by the Building Official and reasonable efforts to correct the situation are economically or physically infeasible.
20 (E) Heritage properties.
(1) Any plan involving a major or minor alteration to a heritage property shall require review and approval by the Planning Director. The Planning Director may impose such conditions or restrictions as the Planning Director deems necessary or appropriate to achieve the purposes of this chapter.
(2) Any plan involving a major alteration to a commercial, industrial, quasi-public, mixed use or multi-family development within the Downtown Revitalization Specific Plan (SP-98-01) that is listed on the Corona Heritage Inventory shall require preliminary review by the Historic Preservation Board and shall require a Precise Plan application for review and approval by the Planning and Housing Commission, pursuant to the provisions of SP-98-01. (3) Any plan involving the relocation or demolition of a heritage property shall require review and approval by the Historic Preservation Board. Upon receipt of the plan for relocation or demolition, the Planning Director shall notify the Corona Historic Preservation Society of the plan and provide a minimum 30 day waiting period from the date of the notice before action is taken by the Historic Preservation Board to approve or disapprove the plan. (4) Any plan involving the relocation or demolition of a heritage property shall not be approved unless one of the following findings is made. The Planning Department shall require the applicant to provide information justifying the request for relocating or demolishing a heritage property.
(a) The heritage property is not a good example of an historic period or architectural style; (b) The heritage property has deteriorated or been modified to the extent that it is no longer representative as an historic resource to be preserved; (c) Denial of the requested relocation or demolition of the heritage property will deprive the owner of all economically viable use of the site;
(d) Relocation or demolition or removal will not have a significant effect on the achievement of the purposes of this chapter;
(e) The heritage property is determined to be unsafe or dangerous by the Building Official and reasonable efforts to correct the situation are infeasible; (f) The heritage property is inconsistent with the zoning designation for the site and adaptive re-use of the heritage property to achieve consistency is not economically viable.
17.63.130 Appeals.
(A) Any decision made by the Historic Preservation Board, under the authority delegated to the Historic Preservation Board in this chapter, may be appealed pursuant to the limitations and procedures set forth in Chapter 17.93 of the code.
21 (B) Any decision made by the Planning Director, under the authority delegated to the Planning Director in this chapter, may be appealed pursuant to the limitations and procedures set forth in Chapter 17.95 of the code.
(C) All appeals brought under this section shall be accompanied by a filing fee established by the City Council.
17.63.140 Other duties of Historic Preservation Board.
(A) The Historic Preservation Board shall consider and recommend to the Planning and Housing Commission approval or disapproval of any proposed amendment to the Historic Resources Element of the General Plan or any other proposed amendment to the General Plan that could affect any historic resource listed on the Corona Register or the Corona Heritage Inventory. (B) The Historic Preservation Board may consider and recommend to the City Council programs for the comprehensive survey of potential historic resources, including potential landmarks and historic districts, for possible listing on the Corona Register or Corona Heritage Inventory and may recommend to the City Council programs to update annually, or as appropriate, the survey of historic resources in the city.
(C) The Historic Preservation Board may consider and recommend to the City Council programs to encourage public outreach, public appreciation and education regarding the management and preservation of historic resources.
(D) The Historic Preservation Board shall consider and make a recommendation to the City Council on any other matter which the City Council deems important to the management and preservation of historic resources in the city.
17.63.150 Heritage Librarian.
(A) The Heritage Librarian, or appointed designee, shall maintain records concerning all historic resources as listed on the Corona Register or Corona Heritage Inventory, information regarding any potential historic resources that are pending listing on the Corona Register or Corona Heritage Inventory and other available records, reports or studies concerning existing or demolished historic sites, improvements and natural features. (B) The Heritage Librarian, or appointed designee, shall act in an advisory capacity to the Planning Director in regard to any pending listing of an historic resource on the Corona Register or Corona Heritage Inventory and any application for the expansion, deletion, reduction, alteration, modification or demolition of an historic resource listed on the Corona Register or Corona Heritage Inventory.
22 17.63.160 Corona Historic Preservation Society.
(A) The Corona Historic Preservation Society (Society) shall receive timely notice of applications submitted for the listing or deletion of historic resources on either the Corona Register or the Heritage Inventory. The Society may, at its discretion, provide comments to the Planning Department regarding such applications or otherwise act in a voluntary advisory capacity. (B) The Society’s program for the identification and placement of historic markers shall not be subject to the provisions of this chapter.
17.63.170 Preservation incentives.
The City Council may establish preservation incentives to encourage owners to designate, maintain, preserve and improve historic resources. The incentives may include, but are not limited to, those set forth in the historic resources element of the General Plan. Only historic resources listed on the Corona Register shall be eligible to apply for preservation incentives.
17.63.180 Historic property preservation agreements.
Pursuant to Cal. Gov’t Code, Article 12, § 50280 (known as the Mills Act), the City Council may enter into a contractual agreement with the owner(s) of an historic property listed on the Corona Register, or the State or National Register of Historic Places, for the purpose of the preservation, rehabilitation and maintenance of a designated historic resource. The terms of a Historic Property Preservation Agreement allow the owner to receive a reduction in property taxes in exchange for the property owner’s commitment to specific restoration improvements and satisfactory maintenance of the Register property. The agreement shall include, but not be limited to, the contract provisions as required under state law and shall extend for a minimum period of ten years, renewed annually, until and unless a notice of non-renewal or cancellation is filed. The application process, review procedures and required contract provisions for Preservation Agreements shall be established by separate resolution of the City Council.
17.63.190 State Historical Building Code.
Pursuant to the State of California Health and Safety Code, the Building Official shall apply the State Historical Building Code in issuing any permit, entitlement or approval for any alteration of an historic resource for the purpose of preserving, rehabilitating, relocating or continuing use of the historic resource. The State Historic Building Code shall be applied as provided in this section to the extent it does not result in an unsafe condition, as determined by the Building Official.
17.63.200 Unsafe or dangerous conditions.
(A) Nothing in this chapter shall prevent the construction, alteration, repair, restoration, stabilization or demolition of an historic structure if the Building Official has determined the
23 historic resource creates an unsafe or dangerous condition that is an immediate threat to public health or safety and the proposed action is necessary to mitigate the unsafe or dangerous condition. (B) Prior to issuing a permit for any action authorized under this section, the Building Official shall make all reasonable efforts to consult with the Planning Director and Code Compliance Division to determine if there are feasible alternatives to the proposed action that will adequately protect the public health and safety.
(C) Nothing in this chapter shall prevent the trimming, alteration or removal of heritage trees listed in either the Corona Register or Heritage Inventory, if the city’s Landscape Resources Manager has determined that the preservation of the tree(s) will create an unsafe or dangerous condition that is a threat to public health or safety.
17.63.210 Public projects and improvements.
(A) Whenever any project, action or approval by the city may alter, relocate or demolish a landmark, historic district, heritage property or any other historic resource, the department responsible for the project, action or approval shall consult with the Planning Director as early in the process as possible to ensure conformance with the provisions and objectives of this chapter. (B) Whenever a public project or improvement involves a resource or district listed on the Corona Register or Heritage Inventory, the improvement, repair or replacement shall be performed in such a manner as to be consistent with the historic context of the site and surrounding area. The improvements include, but are not limited to: the installation, repair and replacement of sidewalks, curb and gutter, street trees, streetlights, walls and fencing and any other such physical elements which are visible to the general public and can be considered a contributing resource to an historic property or district.
17.63.220 Duty to maintain and repair historic resources.
The owner(s) of property listed on the Corona Register or Corona Heritage Inventory, the owner(s) of property on which an historic resource is located or the owner(s) of property within an historic district shall maintain and keep in good repair and shall prevent deterioration and decay of the historic resource or any portion of the site, improvements or natural features that contribute to the characteristic of the historic resource. The owner(s) of such property, or any other person responsible for the maintenance or repair of the property, shall avoid actions that create adverse impacts to adjacent properties and shall comply with all applicable codes, laws and regulations governing the maintenance and repair of property in the city, including those established by this chapter.
17.63.230 Violations and enforcement.
(A) Any person who violates this chapter, or who fails to comply with a condition of permit, entitlement or approval issued in accordance with this chapter, shall be guilty of a misdemeanor.
24 (B) Any person who alters, relocates or demolishes an historic resource in violation of this chapter shall be guilty of a misdemeanor and shall be required, at that person’s sole cost and expense, to restore the historic resource and any site, improvement, natural feature or portion thereof that contributes to the characteristics of the historic resource to its condition prior to such alteration, relocation or demolition.
25 SUMMARY
On October 16, 2024, the Corona City Council will consider amending Chapter 17.63 (Historical Resources) of the Corona Municipal Code and adding Chapter 2.38 (Historic Preservation Board) to the Corona Municipal Code. A certified copy of the full text of this proposed ordinance amendment is posted at the City Clerk’s Office.
The City Council meets at 6:30 p.m. in the Council Chambers in the Corona City Hall located at 400 South Vicentia Avenue. The City Clerk is located in Suite 115 of the City Hall near the north entrance.
DATE: 10/02/2024
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2024-69
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
ORDINANCE AMENDING CHAPTERS 2.35 AND 2.37 AND REPEALING CHAPTER 2.58 OF THE
CORONA MUNICIPAL CODE TO MERGE THE PLANNING COMMISSION AND HOUSING
COMMISSION INTO ONE COMMISSION AND TO ESTABLISH TERM LIMITS FOR HOUSING
AUTHORITY TENANTS IF THEY ARE EVER REQUIRED BY LAW TO BE APPOINTED AS ADDITIONAL COMMISSIONERS AND REPEALING RESOLUTION NO. 2012-024. (APPLICANT:
CITY OF CORONA)
EXECUTIVE SUMMARY:
This staff report asks the City Council to approve an ordinance merging the Housing Commission established by Chapter 2.58 of the Corona Municipal Code (CMC) with the Planning Commission under Chapter 2.37 of the CMC. The Housing Commission was established in 2012 after the dissolution of the City’s Redevelopment Agency. The Planning Commission serves as a member of the Housing Commission according to CMC Chapter
2.58 and the request is to merge the responsibilities of both Commissions intoCMCChapter
2.37, which currently governs the Planning Commission. CMC Chapter 2.37 will be amended to reflect the Planning and Housing Commission.
RECOMMENDED ACTION:
That the City Council introduce, by title only, and waive a full reading of consideration of Ordinance No. 3404, first reading of an ordinance amending Chapters 2.35 and 2.37 and
repealing Chapter 2.58 of the Corona Municipal Code to merge the Planning Commission and Housing Commission into one Commission and to establish term limits for Housing Authority tenants if they are ever required by law to be appointed as additional commissioners and repealing resolution No. 12-024.
BACKGROUND & HISTORY:
The Housing Commission was created in 2012 as an advisory body to the Corona Housing Authority. The Corona Housing Authority is the successor agency to the City’s former Redevelopment Agency. The Planning Commission functions as the Planning Agency and is an advisory body to the City Council. The Planning Commission and Housing Commission were established by Chapters 2.37 and 2.58 of the CMC, respectively. The Planning Commission also serves as the Housing Commission according to CMC Chapter 2.58.
Additionally, the Housing Commission requires two tenants of the Housing Authority to be appointed to the commission, if such tenants exist. Since the Housing Authority does not currently manage residential properties with tenants, no tenants are currently appointed to the Housing Commission.
ANALYSIS:
Since the Planning Commission serves as a member of the Housing Commission, Ordinance 3404 will merge both commissions into one under a single ordinance. Chapter
2.37 of the CMC, Planning Commission, will be amended to include the qualifications, terms of office, the organization, and the powers and duties of the Planning and Housing Commission. Chapter 2.37 will also be renamed the Planning and Housing Commission.
Chapter 2.35, Term Limits for Officials Appointed to Certain City Boards and Commissions, will be amended to include the two-year terms for the tenants of the Housing Authority serving on the Planning and Housing Commission. Persons in this capacity are limited to, six successive, two-year terms.
Chapter 2.58, Housing Commission, will be repealed in its entirety. Additionally, Resolution 2012-024 establishing the bylaws for the Housing Commission will be repealed in its entirety.
FINANCIAL IMPACT:
The adoption of this Ordinance will not have a financial impact on the General Fund.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action amends the text
of the Corona Municipal Code to combine the Planning Commission and Housing Commission into one commission and will not have an impact on the environment.
PREPARED BY: JOANNE COLETTA, PLANNING AND DEVELOPMENT DIRECTOR ATTACHMENTS:
1. Exhibit 1 – Ordinance No. 3404 (Clean version)
2. Exhibit 2 – Ordinance No. 3404 (Red version)
ORDINANCE NO. 3404
AN ORDINANCE OF THE CITY OF CORONA,
CALIFORNIA, AMENDING CHAPTERS 2.35 AND 2.37 AND
REPEALING CHAPTER 2.58 OF THE CORONA
MUNICIPAL CODE TO MERGE THE PLANNING
COMMISSION AND HOUSING COMMISSION INTO ONE
COMMISSION AND TO ESTABLISH TERM LIMITS FOR
HOUSING AUTHORITY TENANTS IF THEY ARE EVER
REQUIRED BY LAW TO BE APPOINTED AS ADDITIONAL
COMMISSIONERS AND REPEALING RESOLUTION NO.
2012-024.
WHEREAS, Article XI, § 7 of the California Constitution authorizes cities to make and enforce within their limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, Corona Municipal Code (“CMC”) Chapter 2.37 established the Planning Commission to serve as the planning agency for the City of Corona (“City”) pursuant to Government Code section 65100; and
WHEREAS, pursuant to Resolution No. 2011-009, the City Council established the City of Corona Housing Authority ("Housing Authority") for the purpose of engaging in activities to execute and implement affordable housing pursuant to the provisions of the Housing Authorities Law, codified at Health and Safety Code section 34200 et seq. and declared itself to be the Housing Authority board of commissioners; and
WHEREAS, pursuant to Health and Safety Code section 34290, if the City Council declares itself to be the Housing Authority's board of commissioners and if the Housing Authority has tenants the City Council must also appoint two of the Housing Authority's tenants to serve as members of the Housing Authority board; and
WHEREAS, alternatively, pursuant to Health and Safety Code section 34290, the City Council can create a housing commission by ordinance pursuant to Health and Safety Code section 34291 to review and make recommendations to the Housing Authority and appoint tenant commissioners to serve on the housing commission; and
WHEREAS, Health and Safety Code section 34272 provides that commissioners may be officers or employees of the City, or members, commissioners, or employees of any other agency created for the community, provided such officers or employees do not exercise powers or duties that may conflict with the exercise of the independent judgment required to carry out the Housing Authority purposes; and
WHEREAS, as authorized by Health and Safety Code section 34290, the City Council enacted CMC Chapter 2.58 to establish the Housing Commission, for the purpose of reviewing and making recommendations to the Housing Authority on all matters to come before the Housing Authority; and
WHEREAS, pursuant to CMC Section 2.58.030, the members of the Housing Commission consist of the members of the Planning Commission established pursuant to Chapter
2.37, along with two additional members to be appointed by the City Council if the Housing Authority has tenants (“Tenant Commissioners”); and
WHEREAS, since the Housing Authority does not currently have any tenants, there are no current Tenant Commissioners, and they will be appointed at such time that the Housing Authority has tenants; and
WHEREAS, the City Council desires to amend and update CMC Chapter 2.37 to merge the Planning Commission and the Housing Commission into one commission, to repeal CMC Chapter 2.58 and to amend CMC Chapter 2.35 to establish term limits for the Tenant Commissioners; and
WHEREAS, on March 21, 2012, the City Council adopted Resolution No. 2012- 024 approving bylaws for the Housing Commission, which includes rules and procedures for the conduct of its meetings; and
WHEREAS, CMC Section 2.37.035, as amended by this Ordinance, authorizes the Planning and Housing Commission to adopt, by resolution, rules, procedures and standards for the conduct of its meetings; and
WHEREAS, the City Council desires to repeal Resolution No. 2012-024 because the resolution adopted pursuant to CMC Section 2.37.035 will now govern the rules and procedures for the conduct of the Planning and Housing Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CORONA
DOES ORDAIN AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The City Council finds and determines that the foregoing Recitals are true and correct and incorporates the Recitals herein.
SECTION 2. CEQA Findings. This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
This action merely amends and updates language in the Corona Municipal Code to merge two 2 of 7
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commissions, and there is no possibility that adopting this Ordinance will have a significant effect on the environment. Therefore, no environmental analysis is required.
SECTION 3. Amendments to Chapter 2.35. Sections 2.35.010 (Limits on Successive Terms) and 2.35.015 (Terms Concurrent with Councilmembers) of Chapter 2.35 (Term Limits for Officials Appointed to Certain City Boards and Commissions) of Title 2 (Administration and Personnel) of the Corona Municipal Code is hereby amended in their entirety to read as follows:
“2.35.010 Limits on successive terms.
(A) Four-year terms. Subject to the terms of this chapter, persons appointed to the following boards and commissions shall serve no more than three successive terms on the same board or commission (12 consecutive years maximum): (1) Park and Recreation Commission; (2) Planning and Housing Commission; and (3) any other standing board, commission or committee formally created by the City Council and expressly made subject to this chapter.
(B) Three-year terms. Subject to the terms of this chapter, persons appointed to the Library Board of Trustees shall serve no more than four successive terms on the same board (12 consecutive years maximum).
(C) Two-year terms. Subject to the terms of this chapter, persons appointed to the Planning and Housing Commission pursuant to Section 2.37.020(C) shall serve no more than six successive terms on the same commission (12 consecutive years maximum).
2.35.015 Terms concurrent with Councilmembers.
Subject to the City Council's ability to remove appointees pursuant to applicable provisions of this code and except for persons appointed to the Planning and Housing Commission pursuant to Section 2.37.020(C) who are appointed by majority vote of the City Council, appointees under this chapter shall serve terms concurrently with the City Councilmembers selecting them for appointment by the City Council. However, appointees to the Library Board of Trustees shall serve three-year terms as required pursuant to California Education Code § 18911 and Corona Municipal Code § 2.48.040.”
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SECTION 4. Exhibit “A” - Amendments to Chapter 2.37. Chapter 2.37 (Planning Commission) of Title 2 (Administration and Personnel) of the Corona Municipal Code is hereby amended in its entirety to read as set forth in Exhibit “A” attached hereto and incorporated herein by reference.
SECTION 5. Repeal of Chapter 2.58. Chapter 2.58 (Housing Commission) of Title 2 (Administration and Personnel) of the Corona Municipal Code is hereby repealed in its entirety.
SECTION 6. Repeal of Resolution No. 2012-024. Resolution No. 2012-024 is hereby repealed.
SECTION 7. Severability. If any provision or clause of this Ordinance or any application of it to any person, firm, organization, partnership or corporation is held invalid, such invalidity shall not affect other provisions of this Ordinance which can be given effect without the invalid provision or application. To this end, the provisions of this Ordinance are declared to be severable.
SECTION 8. Conflicting Ordinances. This Ordinance shall supersede all other previous City Council resolutions and ordinances that may conflict with, or be contrary to, this Ordinance.
SECTION 9. Effective Date. The Mayor shall sign this Ordinance and the City Clerk shall attest thereto and shall within fifteen (15) days of its adoption cause it, or a summary of it, to be published in a genal circulation newspaper and circulated in the City of Corona. This Ordinance shall take effect and be in force 30 days after its adoption.
PASSED, APPROVED AND ADOPTED this 16th day of October 2024. _________________________________
Mayor of the City of Corona, California
ATTEST:
____________________________________
City Clerk of the City of Corona, California
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CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Ordinance was regularly introduced at a regular meeting of the City Council of the City of Corona, California, duly held on the 2nd day of October 2024, and thereafter at a regular meeting held on the 16th day of October 2024, it was duly passed and adopted by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 16th day of October 2024. ___________________________________
City Clerk of the City of Corona, California
[SEAL]
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EXHIBIT “A”
CHAPTER 2.37
PLANNING AND HOUSING COMMISSION
Sections
2.37.010 Establishment.
2.37.020 Members - Qualifications.
2.37.030 Terms of office.
2.37.035 Organization.
2.37.040 Stipend.
2.37.050 Prior acts legalized.
2.37.060 Power and duties.
2.37.070 Code references.
2.37.010 Establishment.
Pursuant to the provisions of the California Government Code and the Health and Safety Code, there is established a Planning and Housing Commission for the City of Corona.
2.37.020 Members - Qualifications.
(A) Planning and Housing Commissioners shall be residents of the city. (B) Subject to subsection (C) below, the Planning and Housing Commission shall consist of five members selected by City Councilmembers pursuant to state and local law. (C) At such time that the Housing Authority has tenants, two additional members shall be appointed to the Planning and Housing Commission by majority vote of the City Council. The members appointed pursuant to this subsection shall be tenants of the Housing Authority and one of the members shall be over 62 years of age if the Housing Authority has tenants over that age.
The powers and duties of the members appointed pursuant to this subsection shall be limited to those specified in Section 2.37.070(B). If a member appointed pursuant to this subsection ceases to be a tenant of the Housing Authority, the member shall be disqualified to serve as a member of the Planning and Housing Commission and another tenant of the Housing Authority shall be appointed to fill the member’s unexpired term.
2.37.030 Terms of office.
(A) Except as provided in subsection (B) below and subject to the provisions of Chapter 2.35, Planning and Housing Commissioners shall be appointed for a term of four years and until a successor is appointed and qualified.
(B) Subject to the provisions of Chapter 2.35, the members of the Planning and Housing Commission appointed pursuant to Section 2.37.020(C) shall be appointed for a term of two years and until a successor is appointed and qualified.
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(C) The City Council may by majority vote to remove any member at any time without cause. (D) The office of any member of the Planning and Housing Commission shall be declared vacant pursuant to Section 2.12.010 of this code.
2.37.035 Organization.
The Planning and Housing Commission shall meet at least once a year, or more frequently as the workload requires for the transaction of its business. The Planning and Housing Commission shall elect a Chair annually, shall elect a Vice-Chair to preside in the absence of the Chair, and shall adopt by resolution the rules, procedures and standards for the conduct of its meetings.
2.37.040 Stipend.
Each member of the Planning and Housing Commission shall receive $50 for each regular meeting attended, not to exceed $100 per month.
2.37.050 Prior acts legalized.
All acts and proceedings of the Planning and Housing Commission established and functioning pursuant to the terms of prior ordinances and code sections and all acts and proceedings of the members thereof while acting as Planning and Housing Commissioners until the effective date of this chapter are legalized, ratified, conformed and validated to all intents and purposes.
2.37.060 Powers and duties
(A) The Planning and Housing Commission shall have all the powers and duties necessary to enable it to perform the functions of the planning agency as provided in California Government Code §65100 et seq., other state statutes and local ordinances. (B) The Planning and Housing Commission shall serve in an advisory capacity to the Housing Authority for the city and shall review and make recommendations on matters to come before the Housing Authority, except emergency matters and matters that the Planning and Housing Commission excludes from its review by resolution.
2.37.070 Code references.
All references in this code to Planning Commission shall mean the Planning and Housing Commission established by this chapter.
DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2024-83
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
RESOLUTION AUTHORIZING HISTORIC MARKERS PLACED ON PROPERTIES
WITHIN THE CITY BY THE CITY, THE CORONA HISTORIC PRESERVATION
SOCIETY, THE CORONA HISTORY ASSOCIATION, THE STATE OFFICE OF
HISTORIC PRESERVATION OR THE NATIONAL PARK SERVICE TO BE LISTED ON THE CORONA REGISTER OF HISTORIC RESOURCES (APPLICANT: CITY OF
CORONA)
EXECUTIVE SUMMARY:
This staff report asks the City Council to approve Resolution 2024-099 authorizing historic markers according to Section 17.63.020(M) of the Corona Municipal Code (CMC) to be listed on the Corona Register of Historic Resources. Section 17.63.070 of the CMC gives the City Council the authority to list a historic marker on the Corona Register of Historic Resources by adoption of a resolution, which is the reason for Resolution 2024-099.
RECOMMENDED ACTION:
That the City Council adopt Resolution No. 2024-099, authorizing Historic Markers placed on properties within the City by the City, the Corona Historic Preservation Society, the Corona History Association, the State Office of Historic Preservation of the National Park Service to be listed on the Corona Register of Historic Resources.
BACKGROUND & HISTORY:
The City Council at its meeting on August 21, 2024, discussed the adoption of a resolution that would place qualified historic markers located in the city on the Corona Register of Historic Resources. The City Council supported the preparation of a resolution.
ANALYSIS:
According to CMC Section 17.63.040, the Corona Register of Historic Resources was established as the official list of landmarks and historic districts and all contributing historic resources within historic districts, as adopted by the City Council pursuant to CMC Chapter 17.63. Additionally, properties not listed by the City Council but listed on the California or National Register of Historic Resources are automatically deemed listed on the Corona Register.
CMC Section 17.63.020(M) defines the term “historic marker” as a sign, plaque, monument or other symbol, placed by either the City of Corona, the Corona Historic Preservation Society, Corona History Association, State Office of Historic Preservation or National Park Service, for the purpose of recognizing one or more of the following:
(1) Events that have made a significant contribution to the history of Corona, the region, the state or the nation;
(2) Persons significant in Corona’s past;
(3) Examples of distinctive characteristics of a style, type, period or method of construction or a valuable example of the use of materials or craftsmanship; (4) Special elements of the City’s cultural, social, economic, political, aesthetic, engineering, architectural or natural history;
(5) The work of a notable builder, designer or architect; (6) Outstanding elements of architectural design, detail, materials or craftsmanship of a particular historic period;
(7) A unique location or physical characteristic representing an established and familiar visual feature of a neighborhood;
(8) An archeological or paleontological site; or
(9) A natural setting or feature that strongly contributes to the well-being of the people of the city.
The actual site, improvement or natural feature that is designated by the historic marker may or may not be listed, or may or may not be eligible for listing, on the Corona Register or the Corona Heritage Inventory.
CMC Section 17.63.070 gives the City Council the authority to consider placing a historic marker on the Corona Register by adoption of a resolution. However, placing the historic marker on the Corona Register does not automatically place the property it represents on the Corona Register as a local landmark. As defined, a historic marker is a sign, plaque, monument, or other symbol, not a property. For a property to be placed on the Corona Register it must follow the process outlined in CMC Section 17.63.100. Therefore, the proposed resolution will not bypass the City’s process for the listing of local landmarks on the Corona Register.
FINANCIAL IMPACT:
No fiscal impact is associated with this resolution.
ENVIRONMENTAL ANALYSIS:
This Resolution is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Resolution simply authorizes historic markers to be listed on the Corona Register of Historic Resources and there is no possibility that adopting this Resolution will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: JOANNE COLETTA, PLANNING AND DEVELOPMENT DIRECTOR ATTACHMENTS:
1. Exhibit 1 – Resolution No. 2024-099
RESOLUTION NO. 2024-099
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONA, CALIFORNIA, AUTHORIZING HISTORIC
MARKERS PLACED ON PROPERTIES WITHIN THE CITY
BY THE CITY, THE CORONA HISTORIC PRESERVATION
SOCIETY, THE CORONA HISTORY ASSOCIATION, THE
STATE OFFICE OF HISTORIC PRESERVATION OR THE
NATIONAL PARK SERVICE TO BE LISTED ON THE
CORONA REGISTER OF HISTORIC RESOURCES.
WHEREAS, Corona Municipal Code (“CMC”) Chapter 17.63, which governs historic resources in the City, was enacted to promote the recognition, preservation and continued viability of historic resources in the City of Corona in the interest of prosperity, social and cultural enrichment and the general welfare of the people of Corona; and WHEREAS, pursuant to CMC Section 17.63.040, the Corona Register of Historic Resources was established as the official list of landmarks and historic districts and all contributing historic resources within historic districts, as adopted by the City Council pursuant CMC Chapter
17.63; and
WHEREAS, CMC Section 17.63.020(M) defines the term “historic marker” as a sign, plaque, monument or other symbol, placed by either the City of Corona, the Corona Historic Preservation Society, Corona History Association, State Office of Historic Preservation or National Park Service, for the purpose of recognizing one or more of the following:
(1) Events that have made a significant contribution to the history of Corona, the region, the state or the nation;
(2) Persons significant in Corona’s past;
(3) Examples of distinctive characteristics of a style, type, period or method of construction or a valuable example of the use of materials or craftsmanship; (4) Special elements of the city’s cultural, social, economic, political, aesthetic, engineering, architectural or natural history;
(5) The work of a notable builder, designer or architect; (6) Outstanding elements of architectural design, detail, materials or craftsmanship of a particular historic period;
(7) A unique location or physical characteristic representing an established and familiar visual feature of a neighborhood;
(8) An archeological or paleontological site; or
(9) A natural setting or feature that strongly contributes to the well being of the people of the city. The actual site, improvement or natural feature that is designated by the historic marker may or may not be listed, or may or may not be eligible for listing, on the Corona Register or the Corona Heritage Inventory.
2 WHEREAS, CMC Section 17.63.070 gives the City Council the authority to list a historic marker on the Corona Register of Historic Resources by adoption of a resolution; and WHEREAS, the City Council desires to have all historic markers that are placed on properties within the City of Corona by the City, the Corona Historic Preservation Society, the Corona History Association, the State Office of Historic Preservation or the National Park Service be listed on the Corona Register of Historic Resources.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Corona, California, as follows:
SECTION 1. Findings. The recitals set forth above are hereby adopted as findings in support of this Resolution.
SECTION 2. Historic Markers Listed on Corona Register. The City Council hereby authorizes the City’s Planning and Development Director to list on the Corona Register of Historic Resources all existing and future historic markers that are placed on properties within the jurisdictional boundaries of the City of Corona by the City, the Corona Historic Preservation Society, the Corona History Association, the State Office of Historic Preservation or the National Park Service, provided that the historic marker satisfies the criteria set forth in CMC Section
17.63.020(M). The listing of historic markers on the Corona Register of Historic Resources shall not result in the property upon which the historic marker is placed being listed on the Corona Register of Historic Resources as a local landmark pursuant to CMC Section 17.63.050, as a structure of merit pursuant to CMC Section 17.63.065, or as a heritage property pursuant to CMC Section 17.63.090.
SECTION 3. CEQA Findings. This Resolution is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Resolution simply authorizes historic markers to be listed on the Corona Register of Historic Resources and there is no possibility that adopting this Resolution will have a significant effect on the environment. Therefore, no environmental analysis is required.
SECTION 4. Effective Date. The Mayor shall sign this Resolution and the City Clerk shall attest thereto, and this Resolution shall take effect and be in force immediately.
3 PASSED, APPROVED AND ADOPTED this 16th day of October, 2024. ____________________________________
Mayor of the City of Corona, California
ATTEST:
_______________________________________________
City Clerk of the City of Corona, California
4 CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of Corona, California, at a regular meeting thereof held on the 16th day of October, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 16th day of October, 2024. _______________________________________________
City Clerk of the City of Corona, California
[SEAL]
DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Fire Department
2024-66
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
AUTHORIZE THE UP-FIT OF TWO (2) DEPUTY FIRE CHIEF VEHICLES UTILIZING 911 VEHICLE
EXECUTIVE SUMMARY:
This staff report asks the City Council to authorize the up-fit of two (2) Deputy Fire Chief vehicles in the amount of $124,540.08 using 911 Vehicle for the Corona Fire Department.
The up-fit will include the installation of multi-band radios, Starlink satellite service, Mobile Data Tablets (MDTs), Cradle point internet connections, and various command components. These upgrades are essential for improving communication, data access, and overall command capabilities within the Fire Department.
RECOMMENDED ACTION:
That the City Council:
a. Authorize an Exception to Competitive Bidding pursuant to Corona Municipal Code Section 3.08.140(E) that with the approval of the City Manager, the purchasing agent and the authorized contracting party, determine that it is in the best interest of the City and its administrative operations to dispense with public bidding for nonpublic projects under this chapter for the upfit of two vehicles utilizing 911 Vehicle for the Fire Department in the amount of $124,540.08.
b. Authorize the City Manager, or his designee, to issue a Purchase Order to 911 Vehicle in the amount of $124,540.08.
c. Authorize a total appropriation in the amount of $124,540.08 ($62,270.04 from the General Fund 110 and $62,270.04 from the Fleet Replacement Fund 684).
BACKGROUND & HISTORY:
On June 5, 2024, the City Council approved the Fiscal Year 2025 budget, which included a service adjustment change that restructured the command staff to include three (3) Deputy Chiefs as direct reports to the Fire Chief. This change requires the vehicles assigned to these positions be up-fitted with additional communications and command equipment. As of this report, one vehicle is outfitted appropriately and the City purchased two additional vehicles that now require up-fitting consistent with the existing vehicle.
Analysis:
Given the importance of deploying these Deputy Chief vehicles and ensuring consistent upfitting, the City informally solicited quotes from three vendors. The following bid summary indicates that 911 Vehicle was the lowest bidder.
Bid Summary for Yukon Upfitting
Unit Vehicle Cost
Elite Automotive
$
69,455.10
National Auto Fleet Group
$
74,427.47
911 Vehicle
$
62,270.04
In addition to providing the lowest quote, 911 Vehicle also has previously completed upfits for other Fire Department vehicles, ensuring fleet consistency and compatibility. Given that the City has a positive history with 911 Vehicle and that the vendor submitted the lowest bid, the Fire Department and Purchasing Division recommend proceeding with 911 Vehicle to maintain this consistency and to expedite the placement of these units into service. The total expense to up-fit both vehicles is $124,540.08.
FINANCIAL IMPACT:
Approval of the recommended actions will result in a total appropriation in the amount of $124,540.08 ($62,270.04 from the General Fund 110 and $62,270.04 from the Fleet Replacement Fund 684) for the up-fit costs
ENVIRONMENT ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment, the activity is not subject to CEQA. Therefore, no environmental analysis is required.
PREPARED BY: ROBERT PETERSON, DEPUTY FIRE CHIEF & VIOLA VAN,
MANAGEMENT ANALYST II
REVIEWED BY: BRIAN YOUNG, FIRE CHIEF
ATTACHMENTS:
1. Exhibit 1 – 911 Vehicle Quote
From:
Date:
Phone #
Number of Pages sent including cover sheet
EXTENSION
Qty Breakdown with labor: TOTAL
Base Electrical Conversion
1 Engineeing and Design Layout $ 600.00
1 Replace Factory Engine Battery with Odyssey AGM Battery $ 675.00 1 Dual Battery Isolation System $ 535.00
1 Additional Odyssey AGM Battery $ 825.00
1 Battery Tray for Additional Battery $ 245.00
1 Blue Sea 7615 ATD Auto Disconnect Timer $ 420.00
1 Main DC Power / Ground Electrical Buss System $ 1,650.00 1 911V-Mux Vehicle Load Manager $ 3,475.00
1 Key Ignition Control System $ 205.00
1 Park Nuetral Control System $ 245.00
1 Command Center Control System $ 355.00
Emergency Lighting and Siren Package
1 Code 3 Z3 Matrix Siren and Lighting Controller mounted over head $ 2,225.00 1 Code 3 Supervisor Interior LED Lightbar (Red/White LEDs) $ 1,975.00 1 Head Light Flasher $ 225.00
2 C3900 Siren Speakers behind front grill $ 1,160.00
4 Code 3 XTP6 Red/White LEDs mounted in front grill $ 1,460.00 2 Code 3 XTP6 Red/White LEDs mount on Front Fenders $ 1,330.00 2 Code 3 XTP6 Red/White LEDs mount on Rear Fenders $ 1,330.00 2 Code 3 Mega Thin LEDs (Red/Amber) mounted on underside of rear hatch door $ 1,030.00 1 Code 3 Rear Thin Wingman in Rear Window (Red/Amber) $ 1,975.00 2 Code 3 XTP6 Thin LEDs (Red/Amber) mounted on each side of rear license plate $ 1,030.00 Center Console & Command Center
1 Modify Factory Console to accommodate radio mics, iPad, and power ports $ 650.00 1 Red/White LED mounted over the center console $ 315.00 1 Side Pole Mount for MDC Docking Station $ 535.00
1 Rear Command Box w/ 2 Storage Drawers, and Tilt Up Writing Surface $ 10,299.00 2 Red/White LED's installed on hatch for command workstation lighting $ 610.00 1 Command Area Lighting with Override Switch $ 705.00
1 Communications Cabinet on the back side Command Box $ 875.00 2 Rocker Switches at rear command for Lighting $ 230.00 Communications Equipment
1 Installation of Kenwood VM7000 Dual Head Dual Band $ 1,900.00 VHF / 800 Mhz Radio (CS)
1 Installation of Kenwood VM7000 Dual Head VHF Radio (CS) $ 1,600.00 2 Installation of (2) Overhead Radio Speakers in Headliner $ 840.00 2 Installation of (2) Overhead Radio Speakers in Rear Hatch $ 390.00 1 Havis iPad Dock, Case and Mount at Center Console $ 1,055.00 1 iPad Mob Amor Mounts at Rear Command Post $ 150.00
1 Installation of Cradle Point R1900 Modem with MC400 Dock (CS) $ 505.00 6 Antennas Installed $ 1,950.00
2 9 - 1 Multi-Band Antennas for Modem $ 1,750.00
5 Magnetic Mic Modifications All Radios and Siren $ 1,025.00 2 Power Products Motorola Radio Chargers 1-at console, 1 - rear $ 878.00 2 Power Products Bendix King Radio Chargers 1-at console, 1 - rear $ 878.00 1 Starlink Roam Flat High Performance Mobile Installation Kit (CS) $ 1,200.00 Other Equipment
1 Misc. Parts and Materials $ 300.00
1 Remote Door Unlock Swith in Grill $ 510.00
1 5Lb Ansul Fire Extinguisher mounted to front of Rear Command $ 172.00 1 Pelican 7060 LED Flashlight $ 385.00
1 Kussmaul Bar Graph Dual Battery Display in Side Rear Window $ 370.00 1 Kussmaul 20 Amp Shore Power Auto Eject $ 839.00
1 Samlex 60Amp Battery Charger/1200Watt Inverter with Temp Sensor & Display $ 2,475.00 4 Dual USB / USB-C Fast Charge Outlets $ 780.00
1 5% Contigency Fund $ 2,857.05
$29,316.00 $27,825.00 $ 59,998.05
$ 2,271.99
(CS)= customer supplied $ 62,270.04
PRICES ARE PER VEHICLE / ALL QUOTES ARE GOOD FOR 90 DAYS
SALES TAX
TOTAL
Regarding: Deputy Chief Tahoe Command Vehicle
1 PARTS LABOR
SUBTOTALS
Company: Corona Fire June 4, 2024
E-Mail: [email protected] 951-736-2220
5604 E. La Palma Ave Anaheim CA 92807
P: (714) 808-0911 F: (714) 808-0916
Your Single Source Provider for Emergency Vehicle Solutions Quote#4424-1
To: BC Robert Patterson Dan Walters
DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Community Services Department
2024-80
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
GRANT FUNDING FROM THE CALIFORNIA STATE LIBRARY IN THE AMOUNT OF $25,799 FOR THE ZIP BOOKS PROJECT
EXECUTIVE SUMMARY:
This staff report asks the City Council to accept and appropriate the California State Library Zip Books grant to purchase books and an Amazon Prime membership. The total award for the Fiscal Year 2025, beginning July 1, 2024, is $25,799.
RECOMMENDED ACTION:
That the City Council:
a. Accept grant funding from the California State Library for the Corona Public Library’s Zip Books grant project through the California Library Services Act (LSTA) funds.
b. Authorize an appropriation and estimated revenue increase in the amount of $25,799 to the Community Services Department’s operating budget in the Library – Other Grants Fund 415.
c. Authorize the City Manager, or his designee, to adjust the budget accordingly if the grantor distributes additional funds to grant participants.
BACKGROUND & HISTORY:
The Zip Books project began as a pilot project in 2011, funded by the LSTA grant from the California State Library. Zip Books is an additional purchasing option that is meant to provide patrons with access to materials not owned by the library. A patron requests an item that is not currently in the collection, the library purchases it from Amazon, and the book is shipped directly to the patron’s home. When finished, the patron returns the book to the library, and the library adds it to the collection. The program allows patrons to participate in the development of our collection. It has proven to be extremely popular with libraries and library users throughout the state over the past decade. In early 2022, the number of participating libraries expanded further to include 96 jurisdictions. In a recent two-year survey, over 95 percent of respondents gave the Zip Books project an overall “excellent” rating.
ANALYSIS:
The Zip Books grant project provides library users with speedy access to books unavailable at their local libraries. Because Zip Books is a user-driven program, the library collection becomes more closely matched to the needs of the local community.
Given the dispersed media landscape and the nature of our community, it is difficult for the library to purchase all the materials to meet the diverse needs of our community. The Zip Books project allows the library to create a patron-curated collection to quickly meet those changing needs. For example, in 2021 the library experienced strong demand for the Arabic speaking community to have book titles available in Arabic. Zip Books allowed patrons access to books in Arabic and garnered support for donations so the library could start an Arabic foreign language collection. Zip Books helped highlight an unknown need among the community and direct the development of a better curated non-English language material collection.
The project funding is provided by the State of California, and is administered by the California State Library. The grant period is July 1, 2024, through June 30, 2025.
FINANCIAL IMPACT:
Approval of the recommended actions will result in an appropriation and estimated revenue increase in the amount $25,799 to the Library Services operating budget within the Library– Other Grants Fund 415 for the Library Services and Technology Grant.
These grant funds do not have a matching requirement. Grant funds must be fully expended in accordance with the City’s approved budget by June 30, 2025.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is a
financial transaction between the California State Library and the City of Corona, and there is not a possibility that adopting this resolution will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: KATHERINE BACKUS, MANAGEMENT ANALYST I
REVIEWED BY: DONNA FINCH, COMMUNITY SERVICES DIRECTOR
ATTACHMENT:
1. Exhibit 1 – Zip Books Grant Award Letter
In Process
Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
September 18, 2024
Daniell Whittington, Library Manager
City of Corona
650 S. Main Street
Corona, CA,92882-2187
Subject: Zip Books Project ZIP 24-20
Dear Mr. Daniell Whittington:
We are pleased to approve the grant application for the Zip Book Project for a total of $25,799 in California Library Services Act funds. Over the 2024-25 grant period, please take steps to ensure that as many Zip Books as possible are added to your permanent library collection.
Hard copies of this correspondence will not follow. Keep the entirety of the correspondence for your files and consider these award materials your original documents.
This grant is governed by the attached Grant Agreement and Certification of Compliance, which includes the project period, reporting requirements, and payment schedule as well as the proposal outlining the project plan and budget. Please sign the claim and certification forms at the back of your award packet using the DocuSign system. Please understand that it can take from six to eight weeks from receipt of a fully executed claim form with no errors before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.
The Grant Monitor assigned to your project is Monica Rivas. She is available to assist you throughout the year and she can be reached via email at [email protected]. Read the enclosed award packet thoroughly and contact your Grant Monitor if you have any questions.
Best wishes for a successful project.
Respectfully yours,
Greg Lucas
California State Librarian
CC: Monica Rivas, [email protected]
Annly Roman, [email protected]
Yesenia Udarbe, [email protected]
Lissete Ocampo, [email protected]
Docusign Envelope ID: BED4FF0E-7C70-4550-8AF3-A26A0F972D28
DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
2024-60
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH RIOS, INC. FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES FOR THE CITY PARK REVITALIZATION CAPITAL IMPROVEMENT PROJECT, NO. FC-2024-07
EXECUTIVE SUMMARY:
This staff report asks City Council to consider the approval of a Second Amendment to the Professional Services Agreement with Rios, Inc., to provide additional architectural and engineering design services for updates approved by City Council on August 21, 2024, increasing to the contract of $566,609.
RECOMMENDED ACTION:
That the City Council:
a. Approve the Second Amendment to the Professional Services Agreement with Rios, Inc. for architectural and engineering design services in the amount of $566,609.
b. Authorize an appropriation in the amount of $16,057 from the Measure X Fund 120 to the City Park Revitalization Capital Improvement Project No. FC-2024-07.
c. Authorize the City Manager, or his designee, to execute the Second Amendment to the Professional Services Agreement with Rios, Inc. to increase the total contractual fee by $566,609.
d. Authorize the City Manager, or his designee, to issue Change Order No. 2 to Purchase Order P23198 to Rios, Inc., to increase the total contractual fee from $7,666,490 to $8,233,099 for a total contract amount increase of $566,609.
BACKGROUND & HISTORY:
The City of Corona (City) Strategic Plan commits to six overall goals, one of which is Goal 3: Sound Infrastructure. With that goal, one of the objectives is to enhance parks and recreation facilities, including redeveloping City Park to include a new full-service, purpose-built community center.
In June 2022, the City of Corona embarked on an approximate 18-month endeavor to create a master plan to redevelop City Park. Innovative and purposeful marketing and outreach efforts were conducted with the Corona community to identify what facilities and functions the community desires for the park. The City conducted outreach through online surveys, door knocking, social media and video posts, and pop-up events at City Park and incorporated inclusive visual marketing in both English and Spanish to reach a larger demographic. As a result of these efforts, the City received over 2,100 survey responses, representing a wide range of respondents city-wide. Staff evaluated all data collected through the outreach, which demonstrated that the community desires an experience within the park, not just a stagnant collection of amenities.
On July 19, 2023, the City Council adopted the City Park Master Plan. The master plan provides a conceptual design and specifications for a new aquatic center, two community buildings, splashpad, playground, sports amenities, public event space, and other related improvements. Based upon the recommendations in this plan, City staff developed a scope of work for architectural and engineering services to bring the plan to fruition.
On November 11, 2023, the City executed a Professional Services Agreement with Rios, Inc. to provide architectural and engineering services for the City Park Revitalization Project. The total compensation in the initial contract was $7,596,343, and the agreement term was for November 15, 2023, through November 15, 2027.
On July 17, 2024, the City executed the First Amendment to the Professional Services Agreement, which increased the total contractual fee from $7,596,343 to $7,666,490, for a total increase of $70,147 to allow for the design of acoustical and kitchen amenities.
During the August 21, 2024, City Council Study Session, representatives from Rios, Inc. and City staff explained that at the 30% design phase, the anticipated costs of the project were slightly higher than the project budget. Also, the plan did not include several highly desirable program elements. As a result, the City Council approved value engineering options and proposed increases to the project. Those approved items are as follows:
Value Engineering Items for
City Park Revitalization
Vote Estimated
SavingsNot approved
Estimated SavingsApproved
Remove terrace seating Yes $ (252,301)
Reduce shrubs by 20% Yes $ (237,942)
Reduce concrete paving by 20% Yes $ (332,825)
Reduce fitness center and dance
room by 10%
Yes $ (685,924)
Remove spin room Yes $ (819,335)
Remove finished ceilings in
fitness areas
Yes $ (202,872)
Reduce plaster walls 40% to
gypsum board
Yes $ (513,745)
Reduce conference room 33% Yes $ (710,558)
Reduce banquet room size No $
(577,171)
Remove Community Living Room Yes $ (119,424)
Remove skate park/pump track No $
(642,305)
Remove outdoor ramp Yes $ (1,304,900)
Reduce exterior wall glazing by
20%
Yes $ (176,398)
Replace clay roofing materials
with PVC
Yes $ (612,763)
Reduce linear metal ceilings No $
(453,586)
Remove game room No $
(1,072,989)
TOTAL $
(2,746,051) $ (5,968,987)
Additional Items Vote Estimated Cost
Gymnasium 40% expansion Yes $
4,851,158
On July 3, 2024, the City Council approved Resolution 2024-071, affirming the City’s intent to preserve the Corona Depot Building at 150 Depot Drive and recognize it as an asset in the City’s Heritage Inventory. As part of that action, the Council directed staff to find a site within the city to relocate the Corona Depot Building. While several sites were considered, staff decided that relocating the building to City Park as a concessions and restroom facility was the best option.
ANALYSIS:
Due to the direction provided by the City Council on July 3, 2024, regarding the Corona Depot and the gymnasium expansion approved on August 21, 2024, additional design services are needed from Rios to incorporate these changes into the park's design. Also, to accommodate the City’s proposed bond timing, RIOS will divide the construction drawings into three separate drawing sets. Additionally, staff requested an extended design phase to ensure sufficient review at the end of each milestone. Lastly, RIOS offered the City a credit for a previously included restroom design in their contract, which will now be satisfied by the Corona Depot Building. All of these changes, as outlined in the Additional Services Request (Exhibit 2), will result in an additional cost of $566,609.
Staff recommends that the City Council approve the Second Amendment to the Professional Services Agreement with Rios, Inc. This approval will allow Rios to incorporate the move of the Corona Depot Building into the park's design and to expand the gymnasium, resulting in improved programming opportunities for the community. It will also facilitate the re-engineering and consultant coordination of architectural, landscape, structural, mechanical, electrical, plumbing, civil engineering, and cost estimating. Ultimately, these changes result in a better City Park experience with design improvements at the community center and throughout the park. If the City Council does not approve the amendment, Rios will not incorporate the proposed changes into the park design and the project will need to move forward without them.
FINANCIAL IMPACT:
Partial funding for this request is available in the City Park Revitalization Capital Improvement Project No. FC-2024-07 in the amount of $550,552. Approval of the recommended actions will result in an appropriation in the amount of $16,057 from the Measure X Fund 120 to the City Park Revitalization Capital Improvement Project No. FC2024-07. There is sufficient fund balance available for the recommended actions. A future funding plan will be necessary prior to the beginning of construction as the total project is currently estimated over $100 million.
ENVIRONMENTAL ANALYSIS:
These actions are exempt from the California Environmental Quality Action (CEQA), as the actions are not a “project” as defined by CEQA (PRC Section 21065 and CEQA Guidelines Section 15378) guidelines defining a “project” as the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or reasonable foreseeable indirect physical change in the environment, and that is an activity directly undertaking by any public agency including public works construction and related activities. These actions involve the approval of a professional services agreement.
Therefore, no environmental analysis is required at this time. After approval of the recommended actions herein, staff will proceed with the design and environmental document phase of this project. Any applicable documentation will be prepared and filed at that time.
PREPARED BY: RACHEL MCLURE, CIP SUPERVISOR
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
ATTACHMENTS:
1. Exhibit 1 – Second Amendment to the Professional Services Agreement
2. Exhibit 2 – Proposal - Rios, Inc.
CA\DD\02000.50105\10005846.1 (CITY ATTY: 01-14)
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND
RIOS. INC.
1. PARTIES AND DATE.
This Second Amendment to the Professional Services Agreement (“Second Amendment”) is made and entered into this 16th day of October, 2024 by and between the City of Corona (“City”) and RIOS, Inc., a California Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Second Amendment.
2. RECITALS.
2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated November 15, 2023 (“Agreement”), whereby Consultant agreed to provide professional Architectural and Engineering Design consulting services for the City Park Revitalization Project.
2.2 Prior Amendments. City and Contractor entered into that certain First Amendment to the Agreement for Architectural and Engineering Design consulting services for the City Park Revitalization Project on or about July 17, 2024 (“First Amendment”).
2.3 Amendment. City and Consultant desire to amend the Agreement for the Second time to 1.) Revise the Rates & Total Compensation; 2.) Incorporate Exhibit “A-2” (Scope of Services); and 3.) Incorporate Exhibit “C-2” (Compensation)
3. TERMS.
3.1 Rates & Total Compensation. Section 3.3.1 of the Agreement is hereby deleted in its entirety and replaced with the following:
“Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C-2” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed Eight Million Two Hundred Thirty-Three Thousand and Ninety-Nine Dollars ($8,233,099) (“Total Compensation”), without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”
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3.2 Exhibit “A” (Scope of Services) – Exhibit “A” is amended to include additional design services for the City Park Revitalization project attached hereto as Exhibit “A-2” and incorporated herein for reference.
3.3 Exhibit “C” (Compensation) – Exhibit “C” is amended to include the cost of the additional design services for the City Park Revitalization project attached hereto as Exhibit “C2” and incorporated herein for reference.
3.4 Continuing Effect of Agreement. Except as amended by this Second Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect.
From and after the date of this Second Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Second Amendment.
3.5 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Second Amendment.
3.6 Counterparts. This Second Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
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CITY’S SIGNATURE PAGE
FOR
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND
RIOS. INC.
IN WITNESS WHEREOF, the Parties have entered into this Second Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.
CITY OF CORONA
By: _________________________
Savat Khamphou
Public Works Director
Reviewed By: _________________________
Keegan Olds
Acting Assistant City Engineer
Reviewed By: _________________________
Rachel McLure
CIP Supervisor
Reviewed By: _________________________
Yasmin Lopez
Purchasing Manager
Attested by: _____________________________
Sylvia Edwards
City Clerk
CA\DD\02000.50105\10005846.1 4 (CITY ATTY: 01-14)
CONSULTANT’S SIGNATURE PAGE
FOR
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF CORONA
AND
RIOS. INC.
IN WITNESS WHEREOF, the Parties have entered into this Second Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.
RIOS, Inc.
a California Corporation
By: _________________________
Robert G. Hale
Secretary
By: _________________________
Mark Rios
Chairman of the Board
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EXHIBIT "A-2”
SCOPE OF SERVICES
(SUPPLEMENTARY)
In addition to the Scope of Services provided for in Exhibit “A” of the Agreement, and “A-1” of the First Amendment, Consultant shall also complete the scope of services outlined in Exhibit “A-2” of the Second Amendment.
Scope of Services for the additional design services are as follows:
Scope 1: 30% Construction Documents Redesign
Consultant will work with the client and the consultants to adjust the building and landscape design to incorporate the added full size indoor basketball court, revised splash pad and hot tub.
Work to include: Architecture:
• Develop two (2) plan options with 1 revision that would address Gymnasium expansion to accommodate an extra indoor basketball court
• Redesign of façade due to revised building footprint
• Redesign roof geometry • Update BIM model
• Coordinate with Landscape on revised building footprint and adjustment in location. • Coordinate with Structural (WPM), MEP (MEE) and lighting (MEE) consultants in revised building size & layout.
• Redraw/Adjust 53 out of 63 pages of the 30% Construction Documents set. • Review and coordinate consultant drawings
• Coordinate new 30% pricing with Cost Estimator (Cumming) Interiors (no fee addition):
• The design direction for each space from previous work will remain.
Landscape:
• Redevelopment of the hardscape plan: including realignment with the new form of the building, relationship between building and aquatic center, outdoor fitness area, outdoor banquet area, relationship with the community canvas, realignment of parking lot (and any potential parking count adjustments – adding additional to another lot)
• Incorporating relocation of splash pad and removal of built seating for community living room, development of features/additions to the splash pad to align with city vision
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• Reorientation of paths and circulation geometry in line with the reduction of hardscape spaces and the development of the new community living room, splash pad, and loop organization in conjunction with community canvas and relocation of program elements • Redocumenting the irrigation (hydrozone) plans in line with adjustments of planting, circulation, and programming, and confirmation of planting plans in conjunction with those plans Scope 2: Project Phasing Documentation
Consultant will work with the consultants to split the project into 3 sets of drawings according to phasing plan, from 60% Construction Documents through 100% Construction Documents.
Scope 3: Extended Design Schedule
Consultant will continue to support the Client during the 18 weeks of pricing, city review and value-engineering conversations at the end of the 30% CD, 60% CD and 90% CD issuances.
In addition, the Consultant will credit the client $25,000 for removing stand along restroom building from scope.
Consultant will also be servicing the attached Structural, MEP, Lighting, Civil, Cost Estimate, Traffic and Arborist consultant proposals for the scope of services provided, attached in Scopes A-G:
• Structural scope as described in attached Scope A.
• MEP + Lighting scope as described in Scope B and Scope C. • Cost Estimate scope as described in Scope C.
• Civil Engineering scope is to incorporate project phasing into the project and provide a precise grading plan as described in Scope D.
• Traffic Engineering's scope is to adjust the traffic scoping to include two additional park sites per the City’s request, as described in Scope D.
• Arborist scope as described in Scope E.
• Dry Utility scope as described in Scope F.
• Relocation of Corona Santa Fe Depot train building as described in Scope G.
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Structural Scope - Scope A
Scope of Additional Services (Community Building Redesign & Phasing) to be completed by Walter P. Moore and Associates:
1. Provide structural engineering redesign of the Community building based on a new plan layout with added indoor basketball court, outdoor hot tub, revised splash pad, revised roof plan extent, revised MEP wells, and deletion of the exterior ramp walkway. These revisions require redesign of approximately 30% of the Schematic Design work completed that includes redesign of the gravity framing and foundations, lateral framing and foundations, Roof MEP mechanical well framing and any site structural items.
2. Provide structural BIM/Revit modeling and drafting effort for the redesign of the Community building based on a new plan layout with added indoor basketball court, outdoor hot tub, revised splash pad, revised roof plan extent, revised MEP wells, and deletion of the exterior ramp walkway. These revisions require redesign of approximately 30% of the Schematic Design work completed and includes updating the structural BIM Revit model used for Schematic Design drawings.
3. Provide updated Structural Basis of Design Narrative based on the redesign requirements and structural changes required for Schematic Design resubmittal.
4. Provide project phasing for (3) separate sets of drawings as required for structural elements based on Phase 1: Below Grade & infrastructure, Phase 2: Site and Phase 3:
Building.
MEP + Lighting Scope - Scope B
Scope of Additional Services (MEP, Low Voltage, AV and Lighting – Phasing and SD Redesign – ASR 06) to be completed by M-E Engineers, Inc.:
1. For Phasing: the unknown nature of how the new park (main building, pool, site, etc.) will be phase could entail multiple design directions. All options will require power (ex irrigation controls will require power) and which option will be first could mean that the main power point of entry could change or have multiple points of distribution.
Unfortunately, this will not be known until the DD phase of the project.
2. Provide input to the phasing conceptualization to help with strategy of how the MEP system could best be utilized.
3. It is presumed that this will be a single plan check set.
4. It is presumed that permitting will commence within 18 months after plan check.
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5. Title-24 (ENV, MECH, LTG) will be a single package for all the buildings within the single plan check set.
6. Once the phasing concept is in place before the completion of the Design Development phase, the task of strategically sub-dividing the project would commence for all of our multiple disciplines. Depending on how it is divided, there is the possibility that the main power distribution would have to change to accommodate the timing of new phasing plan.
7. As a result, the SD phase (30% Redesign) will have to be redesign.
Cost Estimate Scope - Scope C
Scope of Additional Services (Corona City Park SD Revisions and VE Ad Service) to be completed by Cumming Management Group, Inc.:
Revitalization of the existing City Park over 20.5 acres. Scope includes a new aquatic center with a 10,000 square foot building for restrooms, changing, office and storage, a 25 yard, 25m pool with dedicated diving and play, a 3,700 square foot activity pool, and shade structures. A splashpad around 10,000 square feet with outdoor showers and restroom, and water features. A universal playground around 12,500 square feet with integrated shade structures, play elements, rubberized surfaces. An all-wheel friendly plaza around 20,000 square feet, with buffer zones for pedestrians, lighting, features, water features and environmental landscaping. Two community buildings around 40,000 square feet. A 1,200 square foot stage and around 150,0000 square foot multi use field for soccer/football with storage facilities and walking track. Parking and landscaping. The SD estimate will be revised to incorporate VE and changes requested by the City.
Civil Engineering Scope - Scope D
Scope of Additional Services (Civil Engineering Services for Corona City Park) to be completed by Albert A Webb Associates:
1. Additional Traffic Counts at two additional park sites.
2. Additional engineering design and coordination
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Arborist Scope - Scope E
Scope of Additional Services (Arborist Services for Corona City Park) to be completed by West Coast Arborists, Inc.:
Arborist services. Inspect trees (quantity to be determined) related to upcoming tree maintenance work and provide a general health assessment report with images and maintenance recommendations. Per the City, the report will describe if any of the trees they are proposing to remove are in poor/declining health, but they also want to make sure the trees they are saving are also not in poor/declining health (and if they are, we won’t prioritize building around them). In addition, the report will provide direction from West Coast Arborists on what can be done with the trees to be protected in place in terms of long-term care to make sure they are set up for success and can survive the site turning into a construction site for the duration of the project.
The City may need to request exploration of roots/air spading in certain areas for posts/footings that may be within critical root zones.
Dry Utility scope as described in Scope F
Dry Utility Scope - Scope F
Scope of Additional Services (Dry Utilities Consulting Services) to be completed by Murow Development Consultants:
Existing Dry Utility Meter and Service Removals (Meters, Poles, Services, and Pad Mounted Equipment)
• Document existing site conditions via a site visit and/or Google Earth. • Coordinate with development team in obtaining proper documentation to process any necessary removals (SCE, CATV, Telco, Gas).
Process all necessary submittals for removals.
Tie gas line back to public street, as needed.
Coordinate with Dry Utilities and their respective crews for successful utility removals. Review and facilitate utility invoice(s) for execution and payment between client and utility companies.
Attend necessary meetings and telecoms with client and client team.
Relocate Cell Tower
• Gather and analyze all data available on cell tower (service, infrastructure). • Develop strategy with client to install a new cell tower to allow construction of the new building.
• Advise client on design of refeed to cell tower and obtain approval from SCE and telecommunication provider.
• Manage coordination with SCE & telecommunication provider to implement cell tower relocation strategy.
• Assist with necessary easement quitclaims and new easements required.
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Permanent Onsite Dry Utilities (SCE, CATV, Telco)
• Document existing site conditions via a site visit and/or Google Earth. • Order utility Will Serve letters and necessary existing utility facilities maps/records. • Review existing facilities maps/records to make proper determinations and identify potential conflicts.
• Determine best course of action involved in planning SCE, CATV, Telco equipment and routes.
• Coordinate with consultant team to gather all information required for submittals to all utilities.
• Prepare submittal package(s) and submit to all respective utilities (SCE, CATV, Telco). • Meet with the respective utility representative(s) and submit supplemental plan(s)/information required to initiate onsite design(s). • Distribute preliminary and final plans to client for review/approval. • Review and facilitate utility contract(s), invoice(s), and easement(s) (if required) for execution and payment between client and utility companies. • Attend necessary meetings and telecoms with client and client team. • Prepare Dry Utilities composite exhibit based on approved plans. • Prepare Dry Utilities exhibits to assist client and utilities as needed. • Provide detailed next steps on how to meet in-service dates for electric, and/or communication service.
Relocation of Corona Santa Fe Depot train building Scope - Scope G Scope of Additional Services (Relocation of Corona Santa Fe Depot train building) to be completed by Placeworks:
Tasks
PROJECT MANAGEMENT
Additional project management and coordination is required given changes to the proposed project and the extension of the project timeline.
PROJECT KICK-OFF
This task is complete, and no changes are proposed to this task.
PRE-DESIGN SITE INVESTIGATION AND RESEARCH
This task is complete, and no changes are proposed to this task.
ENVIRONMENTAL ANALYSIS
See new subtasks below for cost modifications.
CULTURAL RESOURCES INVENTORY/HISTORIC EVALUATION REPORT See new subtasks below for cost modifications.
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IMPACTS REVIEW AND LETTER ADDENDUM (NEW TASK)
To support the findings under CEQA for the Project, as a sub-consultant to PlaceWorks, ECORP will prepare a brief impacts review and addendum letter to the existing archaeological and architectural resources inventory and evaluation report (ECORP 2024) to add a brief analysis of the proposed relocation into the existing project description, and include a finding of impact regarding the relocation. ECORP will utilize the existing evaluation report (South Environmental 2024) for the Corona Santa Fe Depot as the basis for historical information regarding the building.
ECORP historians will prepare a letter addendum to the existing archaeological and architectural inventory and evaluation report (ECORP 2024) to address the addition of the proposed relocation of the Corona Santa Fe Depot. ECORP will review, summarize, and reference the existing Historical Resources Assessment for the Corona Santa Fe Depot Project (South Environmental 2024) for the impacts review and letter addendum. The summary will include review and identification of historical significance, character defining features, and aspects of integrity.
ECORP will include a brief description of the proposed relocation, using information provided by the City and/or the CEQA project team regarding the proposed disassembly, transportation, and reassembly for the building g. Because relocating the building will inevitably remove the building from its historic setting adjacent to the railroad tracks, ECORP understands that the action will cause a significant and unavoidable impact to historical resources. As such, ECORP will not address in detail all of the proposed physical components of the building disassembly, transportation, and reassembly. Rather, ECORP will limit the impacts assessment to focus on effects of the relocation itself on historical resources, to support the findings in the CEQA document. ECORP will prepare a brief letter addendum that includes the impacts assessment, recommendations for adherence, wherever feasible, to the Secretary of the Interior’s Standards for the building relocation, and recommendations for measures to mitigate those impacts, presumed to be HABS documentation and Interpretive Panels.
HABS DOCUMENTATION (NEW TASK - OPTIONAL)
Pursuant to the City of Corona’s General Plan Technical Update and the Environmental Impact Report’s (EIR) Mitigation Monitoring and Reporting Program (MMRP), the City of Corona identified that projects, such as the City Park Revitalization Project, may cause significant and unavoidable impacts to historical resources. Pursuant to compliance with CUL-3 for projects that will cause significant impacts, ECORP will prepare Historic American Building Survey (HABS) like documentation for the Corona Santa Fe Depot building, following the outline as stated in the CUL- 3 measure. Per the outline in CUL-3, the HABS documentation will be prepared by an architectural historian who meets the Secretary of the Interior’s Professional Qualification Standards (PQS) in architectural history. The HABS documentation will include an architectural and historical narrative; medium- or large-format black and white photographs, negatives, and prints by a professional historical photographer. And supplementary information such as building plans, elevations, and/or historic photographs. The HABS documentation will be produced on archival paper and offered to appropriate local, state, or federal institutions that may have interest in cataloguing the HABS document. ECORP can assist the City in identifying what institutions would most likely benefit from receiving the document, but ECORP understands the City has discretion on providing the documentation to those institutions.
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ADDENDUM
Additional budget has been added to cover the revision of the project description and CEQA Addendum to include the relocation of the Corona Depot Building and the impact determinations identified in Task
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EXHIBIT "C-2”
COMPENSATION
(SUPPLEMENTARY)
In addition to the Compensation provided for in Exhibit “C” of the Agreement, and “C-1” of the First Amendment, Consultant shall also receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C-2” of the Second Amendment.
Fees for the additional design services are as follows:
30% redesign $ 257,320
Project Phasing $ 159,997
Extended Duration $ 32,400
Subconsultants $ 74,910
Depot Building Coordination $ 66,982
Credit for restroom building ($ 25,000)
Total $ 566,609
1 October 7, 2024
Rachel McLure
CIP Supervisor, Public Works Department
City of Corona
400 South Vicentia Ave
Corona, CA 92882
Sent via email: [email protected]
Additional Service Proposal # 02 Rev. 2.1
30% Construction Documents Redesign and Schedule Adjustment Corona City Park/ RIOS Project. No. 23202
Dear Rachel,
We are pleased to provide you with this additional services proposal for Architectural and Landscape Architectural design services for the Corona City Park project located in Corona, CA.
SCOPE OF WORK & SERVICES
RIOS will be providing and coordinate the following services:
Scope 1: 30% Construction Documents Redesign
RIOS will work with the client and the consultants to adjust the building and landscape design to incorporate the added full size indoor basketball court, revised splash pad and hot tub. Work to include:
Architecture:
• Develop two (2) plan options with 1 revision that would address Gymnasium expansion to accommodate an extra indoor basketball court
• Redesign of façade due to revised building footprint
• Redesign roof geometry
• Update BIM model
• Coordinate with Landscape on revised building footprint and adjustment in location. • Coordinate with Structural (WPM), MEP (MEE) and lighting (MEE) consultants in revised building size & layout.
• Redraw/Adjust 53 out of 63 pages of the 30% Construction Documents set. • Review and coordinate consultant drawings
• Coordinate new 30% pricing with Cost Estimator (Cumming) Interiors (no fee addition):
• The design direction for each space from previous work will remain.
Landscape:
• Redevelopment of the hardscape plan: including realignment with the new form of the building, relationship between building and aquatic center, outdoor fitness area, outdoor banquet area, relationship with the community canvas, realignment of parking lot (and any potential parking count adjustments – adding additional to another lot)
• Incorporating relocation of splash pad and removal of built seating for community living room, development of features/additions to the splash pad to align with city vision
2 • Reorientation of paths and circulation geometry in line with the reduction of hardscape spaces and the development of the new community living room, splash pad, and loop organization in conjunction with community canvas and relocation of program elements • Redocumenting the irrigation (hydrozone) plans in line with adjustments of planting, circulation, and programming, and confirmation of planting plans in conjunction with those plans Scope 2: Project Phasing Documentation
RIOS will work with the consultants to split the project into 3 sets of drawings according to phasing plan, from 60% Construction Documents through 100% Construction Documents.
Scope 3: Extended Design Schedule
RIOS will continue to support the Client during the 18 weeks of pricing, city review and value-engineering conversations at the end of the 30% CD, 60% CD and 90% CD issuances.
In addition, RIOS will credit the client $25,000 for removing stand along restroom building from scope.
RIOS will also be servicing the attached Structural, MEP, Lighting, Civil, Cost Estimate, Traffic and Arborist consultant proposals for the scope of services provided, attached in Exhibit A-E:
• Structural scope as described in attached Exhibit A.
• MEP + Lighting scope as described in attached Exhibit B. • Cost Estimate scope as described in attached Exhibit C. • Civil and Traffic Engineering scope as described in attached Exhibit D. • Arborist scope as described in attached Exhibit E.
• Dry Utility scope as described in attached Exhibit F.
FEE BREAKDOWN
3 FEE SUMMARY
Scope 1: 30% Construction Documents Redesign
Architecture .................................................................................................................................................................................. $ 130,000.00 Landscape Architecture ........................................................................................................................................................... $ 60,000.00 Scope 2: Project Phasing Documentation
Architecture ...................................................................................................................................................................................... $ 51,500.00 Landscape Architecture ............................................................................................................................................................. $39,120.00 Scope 3: Extended Design Schedule
Architecture ...................................................................................................................................................................................... $ 16,200.00 Landscape Architecture ............................................................................................................................................................. $16,200.00 Scope reduction (stand-alone restroom building)
Architecture ................................................................................................................................................................................. ($ 25,000.00) Subtotal RIOS Fee ............................................................................................................................................... $ 288,020.00 Structural Consultant Fee (see Exhibit A, attached) .............................................................................................. $ 50,500.00 MEP + Lighting Consultant Fee (see Exhibit B, attached) ................................................................................... $ 66,070.00 Cost Estimate Fee (see Exhibit C, attached).................................................................................................................. $ 6,400.00 Civil Consultant Fee (see Exhibit D, attached) ............................................................................................................$ 15,000.00 Traffic Consultant Fee (see Exhibit D, attached) ........................................................................................................ $ 8,200.00 Arborist Fee (see Exhibit E, attached) ................................................................................................................................ $ 4,200.00 Dry Utilities Fee (see Exhibit F, attached) ..................................................................................................................... $ 42,000.00 Subtotal Consultant Fee ................................................................................................................................... $ 192,370.00
4 RIOS Administrative Fee (10% of consultant fee) .................................................................................................... $ 19,237.00 Total for Additional Services .......................................................................................................................... $ 499,627.00
TERMS & CONDITIONS
1. This proposal is conditioned by the existing agreement between Rios, Inc. (RIOS) City of Corona, dated November 15, 2023. The terms and conditions of that agreement are incorporated into this agreement by reference.
Please call if you have any questions regarding this proposal. To authorize us to proceed with this work, please return a signed copy of this proposal.
I look forward to continuing our work with you on this project! Sincerely,
RIOS
Bob Hale
Creative Director | Partner
CITY OF CORONA
Accepted By: _______________________________________
Title: _______________________________________
PROPOSAL AND AGREEMENT FOR PROFESSIONAL SERVICES – Additional Service Request Project: Corona City Park Revitalization
Client: RIOS
Client Contact: Sabina Cheng
Additional Service Title: Corona City Park Redesign and Added Depot Building Additional Service Date: October 7, 2024
Base Project Number: Walter P Moore Project No.: S09-24004-00 Walter P. Moore and Associates, Inc. (Walter P Moore) is currently engaged as a consultant on this project. We are submitting this Additional Service Request based on our understanding of an added scope of work. We propose to provide services to Client as defined below:
Background: On August 26, 2024, we received email information regarding the design revisions requested by the client that included major plan revisions and added canopy shade structures. On September 10, 2024, we received email information regarding new requirement to phase the project into (3) separate drawing sets and updated SD Phase revision scope via email on September 30, 2024.
Scope of Additional Services (Community Building Redesign & Phasing):
1. Provide structural engineering redesign of the Community building based on a new plan layout with added indoor basketball court, outdoor hot tub, revised splash pad, revised roof plan extent, revised MEP wells, and deletion of the exterior ramp walkway. These revisions require redesign of approximately 30% of the Schematic Design work completed that includes redesign of the gravity framing and foundations, lateral framing and foundations, Roof MEP mechanical well framing and any site structural items.
2. Provide structural BIM/Revit modeling and drafting effort for the redesign of the Community building based on a new plan layout with added indoor basketball court, outdoor hot tub, revised splash pad, revised roof plan extent, revised MEP wells, and deletion of the exterior ramp walkway. These revisions require redesign of approximately 30% of the Schematic Design work completed and includes updating the structural BIM Revit model used for Schematic Design drawings.
3. Provide updated Structural Basis of Design Narrative based on the redesign requirements and structural changes required for Schematic Design resubmittal.
4. Provide project phasing for (3) separate sets of drawings as required for structural elements based on Phase 1: Below Grade & infrastructure, Phase 2: Site and Phase 3: Building.
Compensation:
Walter P Moore proposes to provide the defined Scope of Services for fixed fees as follows:
Community Building Redesign = $24,800
Building Sets - (3) Phases = $12,000
Splash Pad (T&M) as needed = $13,700
Terms of Agreement: In accordance with our base Proposal and Agreement for this project. Additionally, notwithstanding anything else to the contrary, to the maximum extent permitted by law, Client agrees to limit Walter P Moore’s liability for claims arising from or related to the additional services described in this Additional Service Request shall be limited to the sum of $28,000. This limitation shall apply regardless of the cause of action or legal theory pleaded or asserted, including any kind of indemnity.
Executed on this _____ day of _______, 2024 by:
Executed on this _____ day of _______, 2024 by:
Client:
Sabina Cheng, Studio Director RIOS
Walter P Moore and Associates, Inc.:
Diana E. Nishi PE, SE / Senior Project Manager
Exhibit A
October 7, 2024
Ms. Sabina Cheng
RIOS Architect
3101 W. Exposition Place
Los Angeles, CA 90018
Subject: Corona City Park Revitalization
MEP, Low Voltage, AV and Lighting – Phasing and SD Redesign – ASR 06 Dear Sabina:
We have been requested to produce a design based on three construction phases. This effort will require engineering efforts on the parts of Mechanical, Electrical, Plumbing, Low Voltage/AV/Tech, Interior Lighting and Architectural Lighting teams. This would entail a single plan check package with, as to be determined, three parts of the overall design to be constructed in separate packages.
Our scope would include:
• For Phasing: the unknown nature of how the new park (main building, pool, site, etc.) will be phase could entail multiple design directions. All options will require power (ex irrigation controls will require power) and which option will be first could mean that the main power point of entry could change or have multiple points of distribution. Unfortunately, this will not be known until the DD phase of the project.
• Provide input to the phasing conceptualization to help with strategy of how the MEP system could best be utilized.
• It is presumed that this will be a single plan check set. • It is presumed that permitting will commence within 18 months after plan check. • Title-24 (ENV, MECH, LTG) will be a single package for all the buildings within the single plan check set.
• Once the phasing concept is in place before the completion of the Design Development phase, the task of strategically sub-dividing the project would commence for all of our multiple disciplines. Depending on how it is divided, there is the possibility that the main power distribution would have to change to accommodate the timing of new phasing plan. • As a result, the SD phase (30% Redesign) will have to be redesign.
Phasing of the project into 3 sets: $36,070
Redesign the SD Phase (30% Redesign): $30,000
This will be billed in accordance with our agreement under the base job ME Project No. LA23027.00. All billings regarding this project will be billed under ME Project No. LA23027.06.
Please sign and return a copy of this letter to document your authorization to proceed.
Sincerely,
M-E Engineers, Inc.
Gary Mayeda
Senior Associate | Mechanical
Approved and accepted this _____ day of __________________________, 2024.
RIOS Architects
Exhibit B
Sabina Cheng, RIOS
MEP, Low Voltage, AV and Lighting – Phasing and SD Redesign – ASR 06 October 7, 2024
By: ______________________________ Title: _________________________ Exhibit B
120 Vantis Drive
Suite 510
Aliso Viejo, CA 92656
T 949 900 0440
cumming-group.com
August 28, 2024
Sabina Cheng
Studio Director, Architect
RIOS
Re: 24-0000 Corona City Park SD Revisions and VE Ad Service Dear Sabina:
Thank you for contacting Cumming regarding the above project. As requested, we are submitting the following lump sum fee proposal for cost management services. The following is a breakdown of our proposed scope of services:
1. Project Overview & Schedule
2. Cost Manager Scope of Work
3. Executive Cost Management Proposal
4. Hourly Rates
5. Adding Value
6. Qualifications/Exclusions
Please note that to proceed, we will require an interim email Notice to Proceed until a formal written contract is sent to our office.
Upon receiving a formal contract, a signed copy will promptly be sent in return.
We look forward to working with you and the rest of the design team on this project. Should you have any questions or comments about any aspect of the proposal, please do not hesitate to contact me.
Very truly yours,
Alan Campbell, MRICS
Managing Director
Cumming Management Group, Inc.
Cc:
Exhibit C
cumming-group.com
1. Project Overview
1.1. The project scope includes,
Revitalization of the existing City Park over 20.5 acres. Scope includes a new aquatic center with a 10,000 square foot building for restrooms, changing, office and storage, a 25 yard, 25m pool with dedicated diving and play, a 3,700 square foot activity pool, and shade structures. A splashpad around 10,000 square feet with outdoor showers and restroom, and water features. A universal playground around 12,500 square feet with integrated shade structures, play elements, rubberized surfaces. An all-wheel friendly plaza around 20,000 square feet, with buffer zones for pedestrians, lighting, features, water features and environmental landscaping. Two community buildings around 40,000 square feet. A 1,200 square foot stage and around 150,0000 square foot multi use field for soccer/football with storage facilities and walking track. Parking and landscaping.
2. Cost Manager Scope of Work
2.1. Cumming will revise the SD estimate to incorporate VE and changes requested by the city. (one estimate revision).
3. Executive Cost Management Proposal
3.1. Our cost management proposal is a Lump Sum Fee based on one estimate per design milestone identified in the draw down (see below) and the total proposed fee is the lump sum due for payment. We will be billing periodically for our services.
Total Proposed Lump Sum Fee ($) $6,400
3.2. The following is a breakdown of how we propose to draw down the lump sum fee proposal at each stage of the design.
Please note this does not constitute a cost per stage unless we otherwise agree to this in writing. If an estimate at any stage is not required, advanced notice in writing, during the preceding stage, will be required. Any adjustment to the Lump Sum Fee also needs to be agreed in advance.
Draw Down Total Hours Total Fee ($)
SD SOPC Revisions $6,400
Total Proposed Fee ($) $6,400
4. Hourly Rates
Position Hourly Rate ($)
Managing Director $255
Associate Director, Lead $225
Senior Cost Manager $200
Cost Manager $190
5. Adding Value
5.1. Detailed Budgets — Our comprehensive budget estimates are based on well researched cost data and contain a level of detail more extensive than industry standard. This ensures a realistic and accurate basis for the project and, when combined with comprehensive cost control services, prevents budget overruns.
Exhibit C
cumming-group.com
5.2. Forward Looking Solutions — Our continual analysis of productivity, material, labor, and micro & macro level market conditions ensure our budgets and estimates are in line with market trends.
5.3. Early identification of “Scope Creep” — Our methodology enables us to identify “Scope Creep” early before it impacts the project. Without early identification, the design is so advanced by bid time that the extent of cost cutting late in the day is limited. This may result in either accepting cost overruns or delaying the project to allow costly redesign.
5.4. Value Engineering — Cumming will provide value engineering analysis services in support of the project team if required.
6. Qualifications/Exclusions
6.1. This proposal is prepared in accordance with our standard terms and conditions (available on request).
6.2. Proposal is open for acceptance for 90 days.
6.3. Proposed fees are based on a natural evolution of the design through the typical stages. Additional scope which is not typical design development will be considered as an ad service.
6.4. Proposal is based on receiving one complete design package in pdf format.
6.5. Typical turnaround time for milestone estimates are 15 days.
6.6. Any scope of work not specifically mentioned in this proposal is excluded. This includes but is not limited to; inclusion of options and alternates, value engineering, estimate reconciliation, bid analysis, replacement building costs analysis, Construction Administration (including COR reviews) and Project Monitoring.
6.7. Soft costs including Owner contingency and Owner Soft Cost Management are excluded from the estimate unless requested in the RFP.
Signed; Signed;
___________________________ ___________________
Alan Campbell, Managing Director Sabina Cheng
For Cumming Management Group, Inc. For RIOS
Exhibit C
2023-3095
3788 McCray Street, Riverside, CA 92506 | P:951.686.1070 | F:951.788.1256 | www.webbassociates.com October 7, 2024
Elizabeth Wendell
Senior Project Director
RIOS, Inc.
3101 W. Exposition Place
Los Angeles, CA 90018
RE: Contract Amendment Request for Engineering Services for Corona City Park.
Dear Ms. Wendell,
Albert A. WEBB Associates (WEBB) is requesting this contract amendment for additional services related to the development of Corona City Park. Enclosed you will find our Scope of Work (Section 1) and Compensation for Services (Section 2) for your review and consideration.
If you find this contract amendment acceptable, please notify our office so a contract amendment can be executed. We appreciate this opportunity to be of service to your firm and look forward to hearing from you. If you have any questions regarding this contract amendment, please call us at the number below.
Sincerely,
ALBERT A. WEBB ASSOCIATES
Danielle Logsdon, PE | QSD | PMP
Deputy Director, Land Development Engineering
951-320-6063
[email protected]
Jennifer Gillen, PE | QSP | QSD
Director, Land Development Engineering
951-320-6041
[email protected]
Exhibit D
RIOS
Corona City Park
Page | 1
H:\2023\23-3095\Project Management\Change Orders\2023-3095 Corona City Park CO1 Phased Plans and Traffic Counts.docx Section 1 Scope of Work
Albert A. WEBB Associates (WEBB) will perform the following Scope of Services for the project.
Additional Services
1.1 Additional Traffic Counts (T&M)
We have exceeded our authorized budget for the collection of traffic counts. Additional authorization is required to acquire the City’s additional requested traffic counts. WEBB’s original proposal included $11,500 for traffic counts at two existing park sites and around Corona City Park. The actual cost of these counts exceeded our budget due to requested counts outside of original scope assumptions. The additional cost of the traffic counts at two additional park sites will be $8,200.
1.2 Additional Engineering Design and Coordination (T&M) The site plan has been revised from the original layout. Due to site plan revisions, the design was put on hold after the 30% design had been started. The changes to the site plan are expected to cause additional engineering design work. The longer design timeline and potential phasing of the engineering drawings will result in additional coordination time with RIOS and other project team consultants.
Exhibit D
RIOS
Corona City Park
Page | 2
Section 2 Compensation for Services
Work shall be billed on a “Time and Materials” basis not to exceed the amount indicated below without prior authorization from the client. Total fees for services shown in the Scope of Work (Section 1) shall be $23,200. Charges for services will be billed monthly on a “Time and Materials” basis in accordance with our attached schedule of fees. A breakdown of our fees is listed below:
Additional Services
Additional Traffic Counts (T&M) $8,200
Additional Engineering Design and Coordination (T&M) $15,000 TOTAL $23,200
This proposal and budget are valid for 60 days from date of proposal.
Task budgets are estimates and may be used interchangeably as needed but not to exceed the budget total. Any additional services requested outside this scope will be provided under separate contract addenda for additional fees. All invoices shall be due and payable upon receipt. If invoices remain unpaid for an unreasonable amount of time, work on project may cease until outstanding balance is paid.
Charges for deliveries, printing, copying, mileage, postage, outside services, and for coordination or other services not specifically listed in the scope of work (Reimbursable Expenses), will be billed on a time and material basis, in accordance with our Schedule of Fees in addition to the amounts shown above. Checking and/or filing fees are not included in this contract, and shall be paid by the client directly to the appropriate governmental agency.
Exhibit D
Fee Schedule
SCH 2023(07/01/2023)
CLASSIFICATION
Engineers/Project Managers/Planners/Scientists/ Rates
Assessment/Special Tax Consultants/Landscape Architects/Designers $/Hour Principal II.............................................................................................................................. 312.00 Principal I .............................................................................................................................. 298.00 Senior III ............................................................................................................................... 280.00 Senior II ................................................................................................................................ 267.00 Senior I ............................................................................................................................... 258.00 Associate III .......................................................................................................................... 240.00 Associate II ........................................................................................................................... 229.00 Associate I ............................................................................................................................ 217.00 Assistant V ........................................................................................................................... 196.00 Assistant IV .......................................................................................................................... 176.00 Assistant III ........................................................................................................................... 163.00 Assistant II ............................................................................................................................ 147.00 Assistant I ............................................................................................................................. 130.00 Survey Services
2-Person Survey Party .......................................................................................................... 326.00 1-Person Survey Party ......................................................................................................... 234.00 Inspection Services
Construction Manager II ....................................................................................................... 280.00 Construction Manager I ........................................................................................................ 200.00 Inspector (Non-Prevailing Wage) ......................................................................................... 141.00 Inspector Overtime (Non-Prevailing Wage) .......................................................................... 190.00 Inspector (Prevailing Wage) ................................................................................................. 152.00 Inspector Overtime (Prevailing Wage).................................................................................. 200.00 Administrative Services
Project Coordinator .............................................................................................................. 141.00 Administrative Assistant III ................................................................................................... 120.00 Administrative Assistant II .................................................................................................... 107.00 Administrative Assistant I ..................................................................................................... 85.00 Other Direct Expenses
Incidental Charges ............................................................................................................... Cost + 15% Postage ................................................................................................................................ Cost Subcontracted Services ....................................................................................................... Cost + 15% Special Consultant………………………………………………………………………………… 385.00 Survey/Inspection Per Diem.................................................................................................. Prevailing Wage Rate In-House Delivery Up to 1/2 hour.......................................................................................... 36.00 In-House Delivery 1/2 Hour up to 1 Hour.............................................................................. 70.00 In-House Delivery Over 1 Hour up to 2 Hours ...................................................................... 130.00 In-House Delivery Over 2 Hours ........................................................................................... 185.00 Survey/Inspection Vehicle .................................................................................................... 0.81/Mile Mileage ................................................................................................................................. 0.72/Mile EXHIBIT A - Consultant Proposal
Exhibit D
JOB LOCATION
Corona City Park
SCOPE OF WORK
Arborist services. Inspect trees (quantity to be determined) related to upcoming tree maintenance work and provide a general health assessment report with images and maintenance recommendations. Per the customer, the report will describe if any of the trees they are proposing to remove are in poor/declining health, but they also want to make sure the trees they are saving are also not in poor/declining health (and if they are, we won’t prioritize building around them). In addition, the report will provide direction from our team on what we can do with the trees we are protecting in place in terms of long-term care to make sure they are set up for success and can survive the site turning into a construction site for the duration of the project. The customer may need to request exploration of roots/air spading in certain areas for posts/footings that may be within critical root zones.
CUSTOMER INFORMATION
Main Contact Billing Contact
BRETT MILLER BRETT MILLER
RIOS - LOS ANGELES
3101 WEST EXPOSITION PLACE
LOS ANGELES, CA 90018
323.785.1800 [email protected]
RIOS - LOS ANGELES
3101 WEST EXPOSITION PLACE
LOS ANGELES, CA 90018
323.785.1800 [email protected]
Inventory Needed Link Funds to Job # Purchase Order # DIR Project ID # Yes
QTY DESCRIPTION U/M UNIT PRICE TOTAL
28.00 Arborist Services Man Hour $150.00 $4,200.00
GRAND TOTAL: $4,200.00
COMMENTS
This is not a tree risk assessment project. A General Health Assessment is a basic arborist report where consultant will perform a visual observation from the ground. This report includes inspecting trees and determining the species, measuring the diameter at standard height (DSH), assessing the structural, form, and health conditions, observing dripline environment, making recommendations for plant health care, and noting any further inspection that is required.
WEST COAST ARBORISTS, INC.
21718 Walnut Avenue Grand Terrace, CA 92313
909.783.6544 Phone 909.783.6515 Fax WCAINC.COM
Proposal
# 91705
PROPOSAL FOR TREE MAINTENANCE SERVICES PROPOSAL FOR TREE MAINTENANCE SERVICES Printed on: 9/4/2024 10:52:24 AM Page 1 of 2
CONTINUED
Exhibit E
DISCLAIMER: West Coast Arborists, Inc. ensures the quality of work performed, however, we do not ensure the customer's/city's entire tree population from failure. Conditions are often hidden within trees and below ground. Arborists cannot guarantee that a tree will be healthy or safe under all circumstances. The controlling authority must manage trees and accept some degree of risk. Only work identified in the scope of the proposal and in the contract line item is included in our quote or invoice. All work will be completed in accordance with ANSI A300 standards. Price reflects payment under prevailing wage rates under the wage determination: Tree Maintenance Laborer and report of certified payroll to the Department of Industrial Relations as applicable in accordance with state labor laws.
CA Contractors License 366764 Federal Tax ID: 95-3250682 CA DIR Registration 1000000956 MARTIN CORTEZ 08/30/24
ESTIMATED BY TITLE DATE
ACCEPTED BY TITLE DATE
AREA MANAGER
WEST COAST ARBORISTS, INC.
21718 Walnut Avenue Grand Terrace, CA 92313
909.783.6544 Phone 909.783.6515 Fax WCAINC.COM
Proposal
# 91705
PROPOSAL FOR TREE MAINTENANCE SERVICES PROPOSAL FOR TREE MAINTENANCE SERVICES Printed on: 9/4/2024 10:52:24 AM Page 2 of 2
Exhibit E
Date: File No: 6897-2401U
Dry Utilities Coordination
RIOS
3101 West Exposition Place
Los Angeles, CA 90018
Attn: Sabina Cheng
Tel: 323.785.1891
Re: 930 E 6th St
City of Corona | Riverside County
Dear Ms. Cheng,
Our services are identified within the “Scope of Work” below and are based on the following items:
Existing Dry Utility Meter And Service Removals (Meters, Poles, Services, and Pad Mounted Equipment)….................................................................... • Document existing site conditions via a site visit and/or Google Earth. • Process all necessary submittals for removals.
• Tie gas line back to public street, as needed.
• Coordinate with Dry Utilities and their respective crews for successful utility removals. • Review and facilitate utility invoice(s) for execution and payment between client and utility companies. • Attend necessary meetings and telecoms with client and client team.
Relocate Cell Tower.................................................................................................................................................................................................................. • Gather and analyze all data available on cell tower (service, infrastructure). • Develop strategy with client to install a new cell tower to allow construction of the new building. • Advise client on design of refeed to cell tower and obtain approval from SCE and telecommunication provider. • Manage coordination with SCE & telecommunication provider to implement cell tower relocation strategy. • Assist with necessary easement quitclaims and new easements required.
Permanent Onsite Dry Utilities (SCE, CATV, Telco)…............................................................................................................................. • Document existing site conditions via a site visit and/or Google Earth. • Order utility Will Serve letters and necessary existing utility facilities maps/records. • Review existing facilities maps/records to make proper determinations and identify potential conflicts. • Determine best course of action involved in planning SCE, CATV, Telco equipment and routes. • Coordinate with consultant team to gather all information required for submittals to all utilities. • Prepare submittal package(s) and submit to all respective utilities (SCE, CATV, Telco). $ 10,000
$ 10,000
• Coordinate with development team in obtaining proper documentation to process any necessary removals (SCE, CATV, Telco, Gas).
NOTE: The price reflects the removal of existing facilities at (1) premise. All accounts must be closed prior to submitting to the utilities. Removal requests will be submitted in (1) work order per utility. Removals include facilities to the Shed and pedestal on West side of property September 25, 2024
$ 22,000
Thank you for the opportunity to provide you and your team with our proposal for Dry Utilities Consulting Services for the above referenced project. This proposal covers the items to complete utility consulting services for your project located in the City of Corona.
The following scope items are based on (1) "collective" submittal effort - for each respective utility company - per work order. Our proposal is based on all pertinent plans (i.e. Architectural, Civil, MEP) being made available to Murow Development Consultants during this process. www.murowdc.com| 16800 Aston St, Suite 200, Irvine, CA 92606 | 949.988.3270 Exhibit F
Permanent Onsite Dry Utilities (SCE, CATV, Telco) Continued • Distribute preliminary and final plans to client for review/approval. • Attend necessary meetings and telecoms with client and client team. • Prepare Dry Utilities composite exhibit based on approved plans. • Prepare Dry Utilities exhibits to assist client and utilities as needed. • Provide detailed next steps on how to meet in-service dates for electric, and/or communication service.
NOTE: Assumes combined Rule 15 and Rule 16 work orders.
Fee Schedule
• Existing Dry Utility Meter And Service Removals
- Submittal Phase…................................................................................................................................................................................ - Schedule and Confirm Completion…............................................................................................................................. • Relocate Cell Tower
- Submittal Phase…................................................................................................................................................................................ - Final Plans and Contracts Phase…............................................................................................................................................................ • Permanent Onsite Dry Utilities (SCE, CATV, Telco)
- Planning Phase…........................................................................................................................................................ - Submittal Phase…................................................................................................................................................................................ - Design Phase…......................................................................................................................................................................................... - Final Plans and Contracts Phase…............................................................................................................................................................
Grand Total…......................................................................................................................................................................................................
Easement Quitclaim…...................................…....................................................................................................................................................... • Compile submittal package and send to utility provider. • Coordinate for utility planner/PM to visit site to confirm all facilities are removed from area to be quitclaimed. • Distribute and track invoices/client payment.
NOTE: Price above is the cost of one easement.
$ 5,000
$ 5,000
• Meet with the respective utility representative(s) and submit supplemental plan(s)/information required to initiate onsite design(s).
• Review and facilitate utility contract(s), invoice(s), and easement(s) (if required) for execution and payment between client and utility companies.
$ 5,000
$ 5,000
$ 4,400
$ 6,600
$ 6,600
$ 4,400
$ 42,000
$ 2,500
• Request and review required material for submittal to utility provider (Grant Deed, Grant of Easements, Title Report, ALTA Survey, APN, etc.).
• Review submittal package with utility provider and request any needed documents (Legal Description(s), Exhibit(s)). • Confirm quitclaim(s) are prepared, executed, notarized, and mailed to the appropriate Recorder's Office and mailed copies are sent to client.
Additional services, if needed:
www.murowdc.com| 16800 Aston St, Suite 200, Irvine, CA 92606 | 949.988.3270 Exhibit F
Exclusions
• Does not include indoor transformer room coordination. • Does not include a separate offsite backbone work order (Mainline extension) and associated submittal. • Does not include Service Agreement negotiations with Communications provider(s). • Does not include utility account/meter applications or setup (Electric, Telco, CATV, Gas). • Does not include solar/generator interconnection coordination. • Does not include Dig Alert coordination.
• Does not include any relocations or refeeding of services.
Payment
General Provisions
• Murow Development Consultants may terminate this Agreement at any time. • Hourly Rates are FYE 2024 and 2025.
Force Majeure/Act of God
Fees: Post-Scope
Director…..................................................................................................................................
Manager…..................................................................................................................................
Senior Project Manager…..........................................................................................................................
Project Manager…............................................................................................................................
Assistant Project Manager….............................................................................................................
Assistant Project Manager - Admin…........................................................................................................................................
Out-Of-Pocket Expenses
$ 180.00
You agree to reimburse Murow Development Consultants for out-of-pocket costs. Such costs include, but are not limited to: travel, overnight mail & reprographics, mileage. Reimbursements will be billed at cost. $ 100.00
If Murow Development Consultants is prevented from performing its obligations under this proposal by Force Majeure, act of God, virus and/or epidemic, pandemic including but not limited to Sars-Cov-19, or by any other occurrence that is beyond the control of the parties to this proposal, then Murow Development Consultants shall be excused from any further performance of its obligations and undertakings under this proposal.
Murow Development Consultants will conclude work on this project once all Dry Utilities plans have been delivered to the client. Additional consulting/coordination will be billed for as T&M based on the following rates:
$ 130.00
$ 145.00
• Murow Development Consultants shall liaise between all necessary parties including but not limited to the Client, all utility companies, Architect, MEP engineer, Civil engineer and any other required party to fulfill the outlined Scope of Work. • Permanent onsite dry utility scope is complete once all plans, invoices, and easements have been delivered.
Invoices are due and payable upon receipt and are considered delinquent after 30 days from the date of receipt by the Client. We will invoice progressively on the 30th of each month for the duration of the project based on hours expended on the project. Delinquent amounts may be subject to a finance charge of 1 1/2 percent per month. If any portion of an invoice is disputed, the undisputed portion must be paid when due.
Any amounts not disputed in writing within 15 days from receipt shall be considered accepted by Client. We reserve the right to cease work, decline meeting attendance or withhold any un-submitted documents, calculations or permit applications for accounts exhibiting delinquency until delinquent invoices have been paid in full.
$ 185.00
$ 155.00
• Murow DC will submit to the utilities as early as possible in an effort to avoid delays by the utility that would impact the project schedule.
Murow DC will utilize the most current plans (Arch, Civil, MEP) at the time of submittal and will monitor changes to plans as they are further developed toward completion; it is also the responsibility of the consultant team to ensure Murow DC is aware of any significant changes that might affect the dry utilities designs, as they arise.
www.murowdc.com| 16800 Aston St, Suite 200, Irvine, CA 92606 | 949.988.3270 Exhibit F
Respectfully submitted by,
Accepted by: RIOS
930 E 6th St
Name: Date:
Title:
Greg Perrine | CEO
DIRTONU, INC. dba Murow Development Consultants
This proposal is valid until October 31, 2024. All work to be performed pursuant to this proposal is estimated to be completed within three years after an executed proposal or earlier. Once the proposal is executed, if all submittal materials are not available within six months of a signed proposal, this proposal is subject to a reprice.
We appreciate the opportunity to propose on your project. If you have any questions and/or concerns regarding the material on this proposal, please feel free to contact me at 949.988.3277 | [email protected].
Job Name:
License A (General Engineering Contractor) | No: 659969 Chris Rad | Director of Dry Utilities
Sabina Cheng
DIRTONU, INC. dba Murow Development Consultants
www.murowdc.com| 16800 Aston St, Suite 200, Irvine, CA 92606 | 949.988.3270 Exhibit F
1 October 2, 2024
Rachel McLure
CIP Supervisor, Public Works Department
City of Corona
400 South Vicentia Ave
Corona, CA 92882
Sent via email: [email protected]
Additional Service Proposal # 03, Rev. 1
Incorporation of partial Santa Fe Depot
Corona City Park/ RIOS Project. No. 23202
Dear Rachel,
We are pleased to provide you with this additional services proposal for Architectural design services for the Corona City Park project located in Corona, CA.
SCOPE OF WORK & SERVICES
RIOS will also be servicing the attached Environmental consultant proposals for the scope of services provided, attached in Exhibit G.
FEE SUMMARY
Environmental Consultant Fee (see Exhibit A, attached) ................................................................................... $ 60,893.00 RIOS Administrative Fee (10% of consultant fee) ...................................................................................................... $ 6,089.00 Total for Additional Services ............................................................................................................................. $ 66,982.00
TERMS & CONDITIONS
1. This proposal is conditioned by the existing agreement between Rios, Inc. (RIOS) City of Corona, dated November 15, 2023. The terms and conditions of that agreement are incorporated into this agreement by reference.
Please call if you have any questions regarding this proposal. To authorize us to proceed with this work, please return a signed copy of this proposal.
I look forward to continuing our work with you on this project! Sincerely,
RIOS
Bob Hale
Creative Director | Partner
2 CITY OF CORONA
Accepted By: _______________________________________
Title: _______________________________________
September 19, 2024
Sabina Cheng
RIOS
3101 W. Exposition Place
Los Angeles, CA 90018
Subject: Amendment No. 1 to Corona City Park Revitalization Project (Project Number: RIOS-01.0) Dear Sabina:
PlaceWorks understands that the City of Corona is now proposing to relocate the Corona Santa Fe Depot, an historic train depot building, from its location at 150 Depot Drive to within the Corona City Park (proposed action). The proposed relocation is expected to be an additional component of the City Park Revitalization Project that was not previously analyzed in the CEQA Addendum being prepared by PlaceWorks and the ECORPs cultural resources assessment report for the Project. We understand that Corona Santa Fe Depot was recently evaluated in 2024 by a qualified architectural historian and found to meet the eligibility criteria for the California Register of Historical Resources (CRHR) as well as local City of Corona eligibility criteria, and is considered an Historical Resource in accordance with CEQA.
PlaceWorks understands that the proposed relocation of the building, regardless of how much of the buildings historical features or form is preserved during the move, will inevitably cause significant and unavoidable impact to historical resources due to the substantial loss of integrity by moving the train depot away from the train tracks and relocating it outside of its historical setting.
The City’s General Plan for which the City Park Revitalization Project is tiered from, already concluded that there would be significant and unavoidable impacts to historical resources. Therefore, the City is aware of the implications of significant impacts to historical resources as a result of adding the proposed relocation to the project description. The following contract augment outlines the required additional scope and cost to amend the CEQA Addendum and Cultural Resource/Historic Evaluation Report to cover the proposed action.
Tasks
PROJECT MANAGEMENT
Additional project management and coordination is required given changes to the proposed project and the extension of the project timeline.
PROJECT KICK-OFF
This task is complete, and no changes are proposed to this task.
PRE-DESIGN SITE INVESTIGATION AND RESEARCH
This task is complete, and no changes are proposed to this task.
ENVIRONMENTAL ANALYSIS
See new subtasks below for cost modifications.
Exhibit G
September 19, 2024 | Page 2
CULTURAL RESOURCES INVENTORY/HISTORIC EVALUATION REPORT See new subtasks below for cost modifications.
IMPACTS REVIEW AND LETTER ADDENDUM (NEW TASK)
To support the findings under CEQA for the Project, as a sub-consultant to PlaceWorks, ECORP will prepare a brief impacts review and addendum letter to the existing archaeological and architectural resources inventory and evaluation report (ECORP 2024) to add a brief analysis of the proposed relocation into the existing project description, and include a finding of impact regarding the relocation. ECORP will utilize the existing evaluation report (South Environmental 2024) for the Corona Santa Fe Depot as the basis for historical information regarding the building.
ECORP historians will prepare a letter addendum to the existing archaeological and architectural inventory and evaluation report (ECORP 2024) to address the addition of the proposed relocation of the Corona Santa Fe Depot.
ECORP will review, summarize, and reference the existing Historical Resources Assessment for the Corona Santa Fe Depot Project (South Environmental 2024) for the impacts review and letter addendum. The summary will include review and identification of historical significance, character defining features, and aspects of integrity. ECORP will include a brief description of the proposed relocation, using information provided by the City and/or the CEQA project team regarding the proposed disassembly, transportation, and reassembly for the building. Because relocating the building will inevitably remove the building from its historic setting adjacent to the railroad tracks, ECORP understands that the action will cause a significant and unavoidable impact to historical resources. As such, ECORP will not address in detail all of the proposed physical components of the building disassembly, transportation, and reassembly. Rather, ECORP will limit the impacts assessment to focus on effects of the relocation itself on historical resources, to support the findings in the CEQA document. ECORP will prepare a brief letter addendum that includes the impacts assessment, recommendations for adherence, wherever feasible, to the Secretary of the Interior’s Standards for the building relocation, and recommendations for measures to mitigate those impacts, presumed to be HABS documentation and Interpretive Panels.
HABS DOCUMENTATION (NEW TASK - OPTIONAL)
Pursuant to the City of Corona’s General Plan Technical Update and the Environmental Impact Report’s (EIR) Mitigation Monitoring and Reporting Program (MMRP), the City of Corona identified that projects, such as the City Park Revitalization Project, may cause significant and unavoidable impacts to historical resources. Pursuant to compliance with CUL-3 for projects that will cause significant impacts, ECORP will prepare Historic American Building Survey (HABS) like documentation for the Corona Santa Fe Depot building, following the outline as stated in the CUL3 measure. Per the outline in CUL-3, the HABS documentation will be prepared by an architectural historian who meets the Secretary of the Interior’s Professional Qualification Standards (PQS) in architectural history. The HABS documentation will include an architectural and historical narrative; medium- or large-format black and white photographs, negatives, and prints by a professional historical photographer. And supplementary information such as building plans, elevations, and/or historic photographs. The HABS documentation will be produced on archival paper and offered to appropriate local, state, or federal institutions that may have interest in cataloguing the HABS document. ECORP can assist the City in identifying what institutions would most likely benefit from receiving the document, but ECORP understands the City has discretion on providing the documentation to those institutions.
INTERPRETIVE PANEL DESIGN (NEW TASK - OPTIONAL)
ECORP will prepare a design plan for one interpretive panel to be placed at the location of where the Corona Santa Fe Depot building stood prior to its relocation. The interpretive panel will be prepared using select current and historical images (that are not copyright inhibited) with brief narrative sentences written at the 5th grade reading level that highlight the historical significance of the depot building to the City of Corona. ECORP historians will develop the design for the panel and provide the City a draft for comment. ECORP will respond and make changes to one round Exhibit G
September 19, 2024 | Page 3
of edits on the draft, should they be requested. This cost does not include manufacturing or installation of the panel, but ECORP will provide the design to the City and/or any manufacturer as requested by the City.
ADDENDUM
Additional budget has been added to cover the revision of the project description and CEQA Addendum to include the relocation of the Corona Depot Building and the impact determinations identified in Task Cost Estimate
Table 1 presents a summary of our requested contract amendment in the total amount of $19,313 without Optional Tasks. PlaceWorks bills on a time and material basis.
TASK
REQUESTED
CONTRACT
AMENDMENT
NO. 1
Project Management $4,406
Environmental Analysis --
Cultural Resources Inventory/Historic Evaluation Report -- Impacts Review and Letter Addendum $10,450
Optional Task - HABS Documentation $41,580
Optional Task - Interpretive Panel Design $11,000
CEQA Addendum $4,457
Total with Optional Tasks $71,893
Total without Optional Tasks $19,313
Respectfully submitted,
PLACEWORKS
Malia Durand, Associate Principal
$60,893Exhibit G
DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2024-82
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
WAIVER FROM SECTION 15.48.020 OF THE CORONA MUNICIPAL CODE
REQUIRING THE CONSTRUCTION OF THE MISSING PUBLIC IMPROVEMENTS LOCATED AT 1686 LAUREL CANYON CIRCLE (APN 107-201-017) (APPLICANT:
OLGA MORALES)
EXECUTIVE SUMMARY:
This staff report asks the City Council to consider a waiver from Section 15.48.020 of the Corona Municipal Code (CMC) on the City’s requirement to construct the street widening, curb and gutter, sidewalk, streetlight, and relocation of utilities located along the frontage of 1686 Laurel Canyon Circle. The subject property contains an existing single-family home constructed in 1989. The subject property was created according to the development standards of the County of Riverside before annexing to the City of Corona in 1992. No public improvements according to the City’s standards exist in the neighborhood. The applicant is proposing to construct an addition to the existing home on the property and is requesting the public improvements required per the CMC be waived.
RECOMMENDED ACTION:
That the City Council waive the requirement from Section 15.48.020 of the Corona Municipal Code requiring the construction of the missing public improvements along the frontage of 1686 Laurel Canyon Circle.
BACKGROUND & HISTORY:
The applicant and property owner of 1686 Laurel Canyon Circle is proposing to construct an attached 785-square-foot addition to the first floor of the home and a 494-square-foot deck to the second floor, located directly above the addition. The property contains an existing single-family home that was constructed in 1989. The subject property is part of Tract No. 10168-1 which includes 35 lots located on Bel Air Street, Arturo Way, and Old Temescal Road. A portion of Old Temescal Road was later renamed to Laurel Canyon Way and Laurel Canyon Circle.
Tract No. 10168-1 was originally a subdivision located in an unincorporated area within the County of Riverside. On August 4, 1992, the property consisting of Tract No. 10168- 1 was officially annexed to the City of Corona.
The single-family homes on Laurel Canyon Circle were built in 1989 and the street was designed to a County of Riverside standard with a 50-foot right-of-way width and a roadway width of 32 feet. The street was constructed with asphalt, concrete curb, and landscape along property frontages with no sidewalk or streetlights. The street improvements are consistent with the County of Riverside street standard at the time of construction and no additional public improvements according to the City’s residential street standard have been constructed within this development. No liens exist on any of the properties in Tract No. 10168-1 for the future construction of the missing sidewalk and streetlights.
According to CMC Section 15.48.020(A), any new structure or addition greater than 650 square feet on a property shall be evaluated for missing or deficient public improvements along the property’s street frontage. In this case, the property is required to be improved according to the City’s low volume local street standard, which requires a 60-foot right-ofway width. The low volume local street standard requires a roadway width of 36 feet, a parkway width of 12 feet on each side of the street, and streetlights.
Per CMC Section 15.48.20(E), additions or enlargements of structures are not subject to dedications of right-of-way. Since Laurel Canyon Circle currently has a right-of-way width of 50 feet, the street does not have sufficient right-of-way to accommodate the missing public improvements required for a low volume local street. No sidewalk exists along the property’s frontage or on the street frontage of the adjacent and surrounding properties.
As such, no sidewalk connectivity exists. Additionally, the City’s standard for locating street lights requires a network of multiple street lights for a local street, which also does not exist in the existing neighborhood. Therefore, it is impractical and ineffective to construct a single street light in a neighborhood without an existing street light system.
The applicant submitted a public improvement waiver request to the City requesting that the City Council waive the construction of the missing public improvements along the subject site’s frontage. The applicant has indicated the construction of the missing public
improvements would be incongruent with the properties that are immediately adjacent to the subject property and cause an unforeseen financial hardship in the construction of the addition to their property.
ANALYSIS:
CMC Section 15.48.030 allows the City Council to grant a waiver or defer the construction of the public improvements required per CMC Section 15.48.020(A).
Staff has determined that the findings exist for the City Council to grant the waiver from the requirement to construct the missing public improvements for the following reasons:
a) The construction of the missing public improvements would be inconsistent with the appearance of this neighborhood and not adjoin other improvements. The improvements at this property would create an incongruent pattern along the existing street and would essentially be an island that stands on its own with no connection to a sidewalk beyond the boundaries of the subject property. b) There is insufficient right-of-way width to accommodate all of the necessary public improvements to meet the City’s low volume local street standard. c) The cost of constructing these public improvements would make the overall project financially infeasible and is an unnecessary hardship to the applicant. d) Tract No. 10168-1 was developed according to the development standards of the County of Riverside before the property was annexed to Corona, which does not meet the right-of-way of the City’s street standard for a low volume local street.
The City accepted the current configuration of the public streets in Tract No. 10168-1 at the time of the annexation of the property to the City. The existing neighborhood has been established for almost 35 years, and the absence of the required public street improvements is not expected to adversely affect the safety of the community.
FINANCIAL IMPACT:
The applicant has paid the required processing fee for this waiver in the amount of $968.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a Project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies to only Projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. There is no possibility that this action on granting waivers from CMC Section 15.48.020, will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: MICHAEL KALLENBAUGH, ASSOCIATE ENGINEER
REVIEWED BY: JOANNE COLETTA, PLANNING AND DEVELOPMENT DIRECTOR ATTACHMENTS:
1. Exhibit 1 – Location Map
2. Exhibit 2 – Letter from the Applicant requesting a waiver from CMC Section
15.48.020
200 ft
N
➤
Laurel Canyon Circle
Arturo Way
Bel Air Street
Project Location
1686 Laurel Canyon Circle Exhibit 1: Location Map
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DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Planning and Development Department
2024-81
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
APPROVAL OF FINAL MAP, IMPROVEMENT AGREEMENTS, AND SURVEY MONUMENTS AGREEMENT FOR TENTATIVE TRACT MAP 34760 LOCATED
GENERALLY AT THE SOUTHWESTERLY TERMINUS OF MALAGA STREET (APPLICANT: RANCHO PASEO DE VALENCIA, LLC)
EXECUTIVE SUMMARY:
This staff report asks the City Council to approve the final map for Tentative Tract Map 34760 (TTM 34760) and approve the security agreements for the landscape improvements, public improvements, and survey monuments. Rancho Paseo de Valencia, LLC, the applicant, is prepared to process the final map for recordation at the County of Riverside. The recordation of the tract map will establish 34 lots that will allow for the individual sale of each lot and the construction of single-family dwellings.
RECOMMENDED ACTION:
That the City Council:
a. Approve the Final Map for Tentative Tract Map 34760. b. Authorize the Mayor to execute the landscape improvements, public improvements, and survey monumentation agreements between the City and Rancho Paseo de Valencia, LLC, a California limited liability company.
BACKGROUND & HISTORY:
TTM 34760 is a subdivision of approximately 64.4 acres of undeveloped land into 34 single family residential lots located at the southwesterly end of Malaga Street in the area south of Upper Drive. The northerly 39.9 acres of the site are zoned Estate Residential (ER) Cluster in Planning Area 26 of the Mountain Gate Specific Plan (SP-89-01). The lot sizes range from 20,033 square feet to 25,549 square feet. TTM 34760 was initially approved by the City Council on May 4, 2011. Multiple extensions of time have been granted for TTM 34760 by the City Council and automatically by adopted State legislation.
TTM 34760 is no longer eligible for additional extensions of time and is set to expire on November 4, 2024.
ANALYSIS:
The final map for TTM34760 is being processed according to Section 33485(a) of the California Government Code. The applicant has entered into improvement agreements with the City to guarantee the construction of required improvements associated with the development. The improvements include public and private infrastructure consisting of street, storm drain, sewer, reclaimed water, potable water, and landscape facilities.
Additionally, the applicant will enter into an agreement to guarantee the placement of all survey monuments specified by TTM 34760.
The following table describes the securities that are required to be posed for the project:
Tract Map 34760 Faithful Performance
Amount
Labor and Materials Amount
Security
No.
Amount Security No. Amount
Onsite Public
Improvements –
Streets (DWG13-
064S)
$3,384,000 $1,692,000
Onsite Public
Improvements –
Streets, Sewer,
Water (DWG13-
064S)
$3,040,600 $1,520,300
Offsite Public
Improvements –
Water (DWG13-
064U)
$160,400 $80,200
Offsite Public
Improvements –
Reclaimed Water
$539,600 $269,800
Public Landscaping $1,574,600 $787,300
Survey
Monumentation
$14,400 N/A N/A
All conditions imposed upon TTM 34760 have been met pursuant to Section 66473.5 of the California Government Code, including provisions for the design and improvement of the proposed subdivision. Additionally, the discharge of the project’s waste into the City’s sewer system will not result in a violation of existing requirements prescribed by the Santa Ana Regional Water Quality Control Board, pursuant to Division 7 (commencing with Section 13000) of the Water Code. Therefore, the project is consistent with the findings made for TTM 34760 according to Section 66474.6 of the California Government Code.
FINANCIAL IMPACT:
All applicable fees have been paid by the developer, including the payment of Development Impact Fees that are due before the recordation of the map.
ENVIRONMENTAL ANALYSIS:
The project was previously evaluated by an Environmental Impact Report (EIR) that was certified by the City Council on May 4, 2011. The EIR was prepared according to California Environmental Quality Act Sections 15120 through 15132 of the State Guidelines for Implementing CEQA. Therefore, no further environmental analysis is required for the approval of the final map and the posting of the required securities associated with the project.
PREPARED BY: CASSIDY JONES, ASSOCIATE ENGINEER
REVIEWED BY: JOANNE COLETTA, PLANNING AND DEVELOPMENT DIRECTOR ATTACHMENTS:
1. Exhibit 1 – Approved Tentative Tract Map
2. Exhibit 2 – Agreements
EXHIBIT
1
AGREEMENT FOR PUBLIC IMPROVEMENTS FORTRACT MAP 34760 MALAGA - DWG13-064S - (PIM130007) Non-Master Plan Improvements
This Agreement is made and entered into as of this 16th day of October, 2024, by and between the City of Corona, a municipal corporation (hereinafter referred to as "City"), and RANCHO PASEO DE VALENCIA, LLC, a Califomia Limited Liability Company with its principal offices located at, 310 S MAPLE STREET SUITE G, CORONA, CA 92878 (hereinafter referred to as "Developer").
WITNESSETH:
FIRST: Developer, for and in consideration of the approval by the City of the final map of that certain land division, or that certain other land development project, known as Tract Map 34760 Malaga and more particularly described in Exhibit"A" attached agrees, at Developer's own expense, to furnish all labor, equipment and material necessary, andwithin FORTY-EIGHT (48) months from the date of this Agreement, to perform and complete in a good and workmanlike manner, all of the required improvements in accordance with those improvement plans for said project which have been approved by the Public Works Director, and are on file in the office of the City Clerk, and to do all work incidental thereto in accordance with the standards set forth in City ordinances and regulations, and pay all costs of engineering necessary in connection therewith, which are expressly made a part of this Agreement. All of the above-required work shall be done under the inspection of and to the satisfaction of the Public Works Director, and shall not be deemed complete until approved and accepted as complete by the City. The Developer shall ensure that all employees or contractors completing the work and improvements in connection with this agreement have an licenses, permits, qualifications, acceptable insurance as required by the City and approvals from the City necessary to perform their respective work and that such requirements are maintained throughout the term of this agreement or any extensions thereto.
Developer further agrees to guarantee the improvements for a period of one year following acceptance by the City andagrees during this one-year period to repair and replace, to the satisfaction of the PublicWorks Director, any defective work or labor done, or defective materials furnished. Developer shall complete the improvements in accordancewith Section 66462, Government Code. Developer shall also complete any offsite improvements required as a condition of approval for the project and with plans approved by the Public Works Director at such time as the City acquires an interest in the land which will permit such improvements to be made, and the Developer waives the 120-day time limitation set forth in Section 66462.5, Government Code. The estimated cost of bonds for said work and improvements is the amount of Three Million Three Hundred Eight-Four Thousand Dollars and No Cents ($3,384,000.00) The work and improvements covered by this agreement may also include items in addition to those listed in Exhibit "B" if additional work or improvements are deemed necessary to protect public health or safety.
SECOND: Developer agrees topay to the City the actual cost of such inspection of the work and improvements as may be required by the Public Works Director. Developer further agrees that, if suit is brought upon this Agreement or any bonds guaranteeing the completion of the improvements, all costs, expenses, and fees, including attorney's fees, incurred by the City in enforcing such obligations shall be paid by Developer and guaranteed by the surety in addition to the face amount of the security, and that, upon entry of judgment, such costs, expenses, and fees shall be included in any judgment rendered.
THIRD: City shall not, nor shall any officer or employee of City, except for its or their sole negligence, be liable or responsible for any accident, loss or damage happening or occurring to the improvements prior to the completion and approval thereof, nor shall City or any officer or employee thereof, be liable for any persons or property injured by reason of the nature of the work, or by reason of the acts or omissions of Developer, its agents or employees, in the construction of the improvements, and all of said liabilities are assumed by Developer. Developer agrees to defend, indemnify, and hold harmless City and its officers and employees thereof from all loss, including attorney's fees, liability or claim because of, or arising out of theacts or omissions of Developer, its agents, and employees, in the performance of this Agreement, or arising out of the use of any patent or patented article in the performance of this Agreement.
FOURTH: Developer hereby grants to the City and any authorized agent or employee of the City, the irrevocable permission to enter upon the project for the purpose of completing the improvements. This permission shall terminate in the event that the Developer has completed construction of the improvements within the time specified or any extension thereof granted by the City.
AGREEMENT FOR PUBLIC IMPROVEMENTS FORTRACT MAP 34760 MALAGA - DWG. #13-0648 - (PIM130007) Non-Master Plan Improvements
This Agreement is made and entered into as of this 16th day of October, 2024, by and between the City of Corona, a municipal corporation (hereinafter referred to as "City 11 ), and RANCHO PASEO DE
VALENCIA, LLC, a California Limited Liability Company with its principal offices located at, 310 S MAPLE STREET SUITE G, CORONA, CA 92878 (hereinafter referred to as "Developer').
WITNESSETH:
FIRST: Developer, for and in consideration of the approval by the City of the final map of that certain land division, or that certain other land development project, known as Tract Map 34760 Malaga and more particularly described in Exhibit "A'1
attached agrees, at Developer's own expense, to furnish all labor, equipment and material necessary, andwithin FORTY-EIGHT (48) months from the date of this Agreement, to perform and complete in a good and workmanlike manner, all of the required improvements in accordance with those improvement plans for said project which have been approved by the Public Works Director, and are on file in the office of the City Clerk, and to do all work incidental thereto in accordance with the standards set forth in City ordinances and regulations, and pay all costs of engineering necessary in connection therewith, which are expressly made a part of this Agreement. All of the above-required work shall be done under the inspection of and to the satisfaction of the Public Works Director, and shall not be deemed complete until approved and accepted as complete by the City. The Developer shall ensure that all employees or contractors completing the work and improvements in connection with this agreement have all licenses, permits, qualifications, acceptable insurance as required by the City and approvals from the City necessary to perform their respective work and that such requirements are maintained throughout the term of this agreement or any extensions thereto.
Developer further agrees to guarantee the improvements for a period of one year following acceptance by the City andagreesduring this one-yearperiod to repair andreplace, to the satisfaction of the PublicWorks Director, any defective work or labor done, or defective materials furnished. Developer shall completethe improvements in accordancewith Section 66462, Government Code. Developer shall also complete any offsite improvements required as a condition of approval for the project and with plans approved by the Public Works Director at such time as the City acquires an interest in the land which will permit such improvements to be made, and the Developer waives the 120-day time limitation set forth in Section 66462.5, Government Code. The estimated cost of bonds for said work and improvements is the amount of Three Million Four Thousand Six Hundred Dollars and No Cents ($3,040,600.00) The work and improvements covered by this agreement may also include items in addition to those listed in Exhibit •en if additional work or improvements are deemed necessary to protect public health or safety.
SECOND: Developer agreesto pay to the City the actual cost of such inspection of the workand improvements as may be required by the Public Works Director. Developer further agrees that, if suit is brought upon this Agreement or any bonds guaranteeing the completion of the improvements, all costs, expenses, and fees, including attorney's fees, incurred by the City in enforcing such obligations shall be paid by Developer and guaranteed by the surety in addition to the face amount of the security, and that, upon entry of judgment, such costs, expenses, and fees shall be included in any judgment rendered.
THIRD: City shall not, nor shall any officer or employee of City, except for its or their sole negligence, be liable or responsible for any accident, loss or damage happening or occurring to the improvements prior to the completion and approval thereof, nor shall City or any officer or employee thereof, be liable for any persons or property injured by reason of the nature of the work, or by reason of the acts or omissions of Developer, its agents or employees, in the construction of the improvements, and all of said liabilities are assumed by Developer. Developer agrees to defend, indemnify, and hold harmless City and its officers and employees thereof from all loss, including attorney's fees, liability or claim because of, or arising out of the acts or omissions of Developer, its agents, and employees, in the performance of this Agreement, or arising out of the use of any patent or patented article in the performance of this Agreement FOURTH: Developer hereby grants to the City and any authorized agent or employee of the City, the irrevocable permission to enter upon the project for the purpose of completing the improvements. This permission shall terminate in the event that the Developer has completed construction of the improvements within the time specified or any extension thereof granted by the City.
AGREEMENT FOR SURVEY MONUMENTATION
TRACT MAP 34760 MALAGA- (PIM130007)
This Agreement is entered into as of this 16th day of October, 2024, by and between the City of Corona, a municipal corporation (hereinafter referred to as "City") and RANCHO PASEO DE VALENCIA, LLC, a California Limited Liability Company with its principal office located at 310 S Maple Street Suite G, Corona, CA 92878 (hereinafter referred to as "Developer'').
WITNESSETH:
FIRST: Developer, for and in consideration of approval of Tract Map 34760 Malaga (hereinafter referred to as Tract Map 34760 Malaga map has submitted to the City for its approval and subsequent recordation a map prepared by Annstrong & Brooks Consulting Engineers, containing property monuments in accordance with Section 66495 of the Subdivision Map Act.
SECOND: Developer now desires to record said Tract Map 34760 Malaga prior to having interior monuments set for said Tract Map 34760 Malaga Map, and in consideration has instructed to certify on said Tract Map 34760 Malaga Map that monuments will be set within ONE YEAR after recordation of Tract Map 34760 Malaga Map. Furthermore, Developer has agreed to provide security guaranteeing the payment for the cost of setting such monuments in accordance with Section 66496 of the Subdivision Map Act.
lHIRD: Developer and City desire to enter into this Agreement for the furnishing of security for the setting of monuments in performance of this Agreement. Upon the execution of this Agreement, Developer shall provide City with a surety bond in the amount of Fourteen Thousand Four Hundred Dollars and No Cents ($14,400.00) to guarantee the faithful performance of all of the provisions of this Agreement. The surety shall have a current A.M. Best's rating of no less than "A", shall be licensed to do business in California, and shall be satisfactory to the City. Upon request of the City, the amount of the bond shall be subject to adjustment at the sole and absolute discretion of the City if the estimated cost for the setting of monuments changes. As part of the obligation secured by the surety and in addition to the face amount of the bond, the surety shall also secure the costs and reasonable expenses and fees, including reasonable attorney's fees and costs, incurred by City in enforcing the obligations of this Agreement. These expenses, fees and costs shall be taxed as costs and included in any judgment rendered. The surety stipulates and agrees that no change, extension of time, alteration, or addition to the terms of this Agreement shall in any way affect its obligation on the bond. In addition, the surety waives notice of any change, extension of time, alteration, or addition to the terms of this Agreement.
FOURTH: The City may, either before or after the expiration of the time provided above and in its sole and absolute discretion, provide Developer with additional time within which to insure setting on monuments as required above. It is understood that by providing security for this Agreement, Developer's surety consents in advance to any extension of time as may be given by City to Developer, and waives any and all right to notice of such extension(s). The granting of an extension of time by City shall constitute a waiver by Developer and its surety of all defense of laches, estoppal, statutes of limitations, and other limitations of action in any action or proceeding filed by City following the date on which the monuments were to have been completed hereunder.
AGREEMENT FOR PUBLIC IMPROVEMENTS FORTRACT MAP 34760 MALAGA - DWG. #13-064U - (PIM130008) Non-Master Plan Improvements
This Agreement is made and entered into as of this 16th day of October, 2024, by and between the City of Corona, a municipal corporation (hereinafter referred to as "Cityj, and RANCHO PASEO DE VALENCIA, LLC, a California Limited Liability Company with its principal offices located at, 310 S MAPLE STREET SUITE G, CORONA, CA 92878 (hereinafter referred to as "Developer').
WITNESSETH:
FIRST: Developer, for and in consideration of the approval by the City of the final map of that certain land division, or that certain other land development project, known as Tract Map 34760 Malaga and more particularly described in Exhibit "A" attached agrees, at Developer's own expense, to furnish all labor, equipment and material necessary, andwithin FORTY-EIGHT (48) months from the date of this Agreement, toperform and complete in a good and workmanlike manner, all of the required improvements in accordance with those improvement plans for said project which have been approved by the Public Works Director, and are on file in the office of the City Clerk, and to do all work incidental thereto in accordance with the standards set forth in City ordinances and regulations, and pay all costs of engineering necessary in connection therewith, which are expressly made a part of this Agreement. All of the above-required work shall be done under the inspection of and to the satisfaction of the Public Works Director, and shall not be deemed complete until approved and accepted as complete by the City. The Developer shall ensure that all employees orcontractors completing the work and improvements in connection with this agreement have all licenses, permits, qualifications, acceptable insurance as required by the City and approvals from the City necessary to perform their respective work and that such requirements are maintained throughout the term of this agreement or any extensions thereto.
Developer further agrees to guarantee the improvements for a period of one year following acceptance by the City and agrees during this one-year period to repair and replace, to the satisfaction of the PublicWorks Director, any defective work or labor done, or defective materials furnished. Developer shall complete the improvements in accordance with Section 66462, Government Code. Developer shall also complete any offsite improvements required as a condition of approval for the project and with plans approved by the Public Works Director at such time as the City acquires an interest in the land which will permit such improvements to be made, and the Developer waives the 120-day time limitation set forth in Section 66462.5, Government Code. The estimated cost of bonds for said work and improvements is the amount of One Hundred Sixty Thousand Four Hundred Dollars and No Cents ($160,400.00) The work and improvements covered by this agreement may also include items in addition to those listedin Exhibit"811 if additional work orimprovements are deemed necessary to protect public health or safety.
SECOND: Developer agrees to pay to the City theactual cost of suchinspection of thework and improvements as may be required by the Public Works Director. Developer further agrees that, if suit is brought upon this Agreement or any bonds guaranteeing the completion of the improvements, all costs, expenses, and fees, including attorney's fees, incurred by the City in enforcing such obligations shall be paid by Developer and guaranteed by the surety in addition to the face amount of the security, and that, upon entry of judgment, such costs, expenses, and fees shall be included in any judgment rendered.
THIRD: City shall not, nor shall any officer or employee of City, except for its or their sole negligence, be liable or responsible for any accident, loss or damage happening or occurring to the improvements prior to the completion and approval thereof, nor shall City or any officer or employee thereof, be liable for any persons or property injured by reason of the nature of the work, or by reason of the acts or omissions of Developer, its agents or employees, in the construction of the improvements, and all of said liabilities are assumed by Developer. Developer agrees to defend, indemnify, and hold harmless City and its officers and employees thereof from all loss, including attorney's fees, Hability or claim because of, or arising out of the acts or omissions of Developer, its agents, and employees, in the performance of this Agreement, or arising out of the use of any patent or patented article in the performance of this Agreement FOURTH: Developer hereby grants to the City and any authorized agent or employee of the City, the irrevocable permission to enter upon the project for the purpose of completing the improvements. This permission shall terminate in the event that the Developer has completed construction of the improvements within the time specified or any extension thereof granted by the City.
AGREEMENT FOR PUBLIC IMPROVEMENTS FORTRACT MAP 34760 MALAGA - (PWSP2022-0002) Non-Master Plan Improvements
This Agreement is made and entered into as of this 16th day of October, 2024, by and between the City of Corona, a municipal corporation (hereinafter referred to as "City"), and RANCHO PASEO DE VALENCIA, LLC, a Califomia Limited Liability Company, with its principal offices located at, 310 S MAPLE STREET SUITE G, CORONA, 92878 (hereinafter referred to as "Developer;.
WITNESSETH:
FIRST: Developer, for and in consideration of the approval by the City of the final map of that certain land division, or that certain other land development project, known as Tract Map 34760 Malaga and more particularly described in Exhibit "A" attached agrees, at Developer's own expense, tofurnish all labor, equipment and material necessary, and within FORTY-EIGHT (48) months from the date of this Agreement, to perform and complete in a good and workmanlike manner, all of the required improvements in accordance with those improvement plans for said project which have been approved by the Public Works Director, and are on file in the office of the City Clerk, and to do all work incidental thereto in accordance with the standards set forth in City ordinances and regulations, and pay all costs of engineering necessary in connection therewith,which are expressly made a part of this Agreement. All of the above-required work shall be done under the inspection of and to the satisfaction of the Public Works Director, and shall not be deemed complete until approved and accepted as complete by the City. The Developer shall ensure that all employees orcontractors completing the work and improvements in connection with this agreement have all licenses, permits, qualifications, acceptable insurance as required by the City and approvals from the City necessary to perform their respective work and that such requirements are maintained throughout the term of this agreement or any extensions thereto.
Developer further agrees to guarantee the improvements for a period of one year following acceptance by the City and agrees during this one-year period to repair and replace, to the satisfaction of thePublicWorks Director, any defective work or labor done, or defective materials furnished. Developer shall complete the improvements in accordance with Section 66462, Government Code. Developer shall also complete any offsiteimprovements required as a condition of approval for the project and with plans approved by the Public Works Director at such time as the City acquires an interest in the land which will permit such improvements to be made, and the Developer waives the 120-day time limitation set forth in Section 66462.5, Government Code. The estimated cost of bonds for said work and improvements is the amount of One Million Five Hundred Seventy-Four Thousand Six Hundred Dollars and No Cents ($1,574,600.00) The work and improvements covered by this agreement may also include items in addition to those listed in Exhibit "B" if additional work or improvements are deemed necessary to protect public health or safety.
SECOND: Developer agrees topay to the City the actual cost of such inspection of the work and improvements as may be required by the Public Works Director. Developer further agrees that, if suit is brought upon this Agreement or any bonds guaranteeing the completion of the improvements, all costs, expenses, and fees, including attorney's fees, incurred by the City in enforcing such obligations shall be paid by Developer and guaranteed by the surety in addition to the face amount of the security, and that, upon entry of judgment, such costs, expenses, and fees shall be included in any judgment rendered.
THIRD: City shall not, nor shaD any officer or employee of City, except for its or their sole negligence, be liable or responsible for any accident, loss or damage happening or occurring to the improvements prior to the completion and approval thereof, nor shall City or any officer or employee thereof, be liable for any persons or property injured by reason of the nature of the work, or by reason of the acts or omissions of Developer, its agents or employees, in the construction of the improvements, and all of said liabilities are assumed by Developer. Developer agrees to defend, indemnify, and hold harmless City and its officers and employees thereof from all loss, including attorney's fees, liability or claim because of, or arising out of the acts or omissions of Developer, its agents, and employees, in the performance of this Agreement, or arising out of the use of any patent or patented article in the performance of this Agreement FOURTH: Developer hereby grants to the City and any authorized agent or employee of the City, the irrevocable permission to enter upon the project for the purpose of completing the improvements. This permission shall terminate in the event that the Developer has completed construction of the improvements within the time specified or any extension thereof granted by the City.
BOND ESTIMATE SHEET
(Use for Grading Work, Erosion Control, or Survey & Monumentation Bond Only) Project: Tract No. 34760 - PGR 130004 Date 12-08-2021
Location: South of Malaga
Drawing No: 13-064R
Construction Cost Bond Estimate
(See Note 1) (Round to nearest $100)
1 GRADING SECURITY
(a) Grading Work $10,439,932.00 $3,131,200.00 Note 2
(b) Erosion Control, See Note 3 $60,000.00 $45,000.00 Note 4 TOTAL GRADING BOND ESTIMATE $3,176,200.00 Note 6
EROSION CONTROL CASH BOND $11,250.00 Note 5
2 SURVEY & MONUMENTATION BOND
Attach Engineer's or PLS letter of
Monumementation Cost, signed & stamped
by the Engineer or PLS. $14,400.00 $14,400.00
NOTES:
1. 2.
3. 4.
5. 6.
7. 8.
PREPARED BY:
____________________________________
Willaim D. Brooks, RCE 53114
Armstrong & Brooks Consulting Engineers, Inc.
Company
951-372-8400 X112
Tel No/Email
A current title report shall be submitted for bonding purposes.
All construction cost estimates should be attached to this form Grading Bond Estimate shall be calculated at 30% of the grading construction cost For Erosion Control cost exceeding $2500, a minimum of 25% shall be in cash and not less than $2500; the remainder can be added to the grading bond.
A maximum of 75% of the erosion control cost may be added to the grading bond A minimum of 25% of the erosion control cost shall be posted in cash and not less than $2500 Sum of 30% of 1(a) & 75% max of 1(b)
City staff shall review all estimates and may change the amount of the engineer's estimated bonds. No arrangements for bonds or fees should be made until you receive the City's completed Bond and Fee Letter.
Security for erosion control shall be 100% of the erosion control cost, but not less than $2500 City of Corona Form
BOND ESTIMATE SHEET
(Use for Improvements Other than Grading Work Only)
Project: Tract No. 34760, PIM 130007, 130008 DATE: 1/5/2022 Location: South of Malaga
Drawing No: 13-064S, 13-064U
Description of Improvements Construction Cost Performance Bond Labor & Material
Bond
*Fill in as appropriate Note 2 Note 3
(Round to nearest$200) (Round to nearest$100
1 Off-Site Improvements Plans per Dwg. No. 13-
164U $123,425.00 $160,400.00 $80,200.00
2 Public Improvmenets Reclaimed Water Line in
Orange Heights/Jasper/Fletcher/Malaga St) TBD
$415,150.00 $539,600.00 $269,800.00
3 Interim Improvements (not including Grading
Work)
4 On-Site Public Improvements $2,338,950.00 $3,040,600.00 $1,520,300.00 5 On-Site Non-public Improvements $2,602,997.00 $3,384,000.00 $1,692,000.00 6 Additional Bond Improvements (beyond typical)
NOTES:
1 2
3 Labor & Material Bond Estimate shall be 50% of the calculated Performance Bond 4 5
PREPARED BY:
_______________________________________
Willaim D. Brooks, RCE 53114
Armstrong & Brooks Consulting Engineers, Inc.
Company
951-372-8400 X112
Tel No/Email
All construction cost estimates should be attached to this form, and shall include publicly maintained landscape & irrigation.
Performance Bond Estimate shall be calculated at 130% of the estimated construction cost, to include Engineering, Contingencies, & Planning. The 130% is the estimated total construction cost.
A current title report shall be submitted for bonding purposes.
City staff shall review all estimates and may change the amount of the engineer's estimated bonds.
No arrangements for bonds shall be made until the City has issued the project's Bond & Fee Letter.
City of Corona Bond Form
Revision 4, June 2017 Page 263 of 888
Project #:
Location: South of Orange Heights at the end of Malaga
DWG NO 13-064S
Item Unit Unit Cost Quantity Cost
AC Berm LF $8.00 $ -
AC Pavement SF $3.00 $ -
Curb Only LF $10.00 $ -
Curb & Gutter LF $16.00 $ -
D/W Approach SF $13.00 $ -
Sidewalk SF $8.00 $ -
W/C Ramp SF $8.00 $ -
OTHER= $ -
SUBTOTAL $ -
Power/Telephone Pole EA $5,000.00 $ -
Pull Boxes EA $500.00 $ -
Street Light EA $6,000.00 $ -
Street Sign EA $400.00 $ -
OTHER= $ -
OTHER= $ -
SUBTOTAL $ -
AC Berm 6" LF $35.00 $ -
AC Berm 8" LF $38.00 $ -
AC Fogseal SY $5.00 $ -
AC Overlay SY $8.00 $ -
AC Pavement SF $ -
Asphalt (sf x depth x 0.075) 11,480 S.F. TON $190.00 1620 $ 307,800.00 Base (sf x depth / 27) CY $110.00 1328 $ 146,080.00
Fogseal SY $5.00 $ -
OTHER=Full Depth AC Replacement TON $190.00 $ -
OTHER= $ -
OTHER= $ -
SUBTOTAL $ 453,880.00
Alley Approach, 8" PCC SF $28.00 $ -
Curb Only 6" LF $35.00 $ -
Curb Only 8" LF $39.00 $ -
Curb & Gutter 6" LF $42.00 $ -
Curb & Gutter 8" LF $44.00 $ -
Cross Gutter & Spandrel SF $29.00 $ -
D/W Approach, Complete EA $6,000.00 $ -
D/W Approach, 6" SF $28.00 $ -
D/W Approach, 8" SF $28.00 $ -
Pavement, 6" SF $13.00 $ -
Pavement, 8" SF $15.00 $ -
Sidewalk, 4" SF $13.00 $ -
V-Gutter SF $38.00 $ -
W/C Ramp EA $3,800.00 $ -
W/C Ramp SF $30.00 $ -
OTHER=Wheel Stop EA $250.00 $ -
QUANTITY ESTIMATE FOR PUBLIC IMPROVEMENTS
Removal
Relocation
Asphalt
Concrete
Tract 34760, PIM 130007,
OTHER= $ -
OTHER= $ -
SUBTOTAL $ -
Box Culvert (Including Backfill) CY $3,500.00 $ -
Box Culvert (Unapp. Areas) CY $2,500.00 $ -
Catch Basin, W<8' EA $7,000.00 $ -
Catch Basin, W>8' EA $10,500.00 $ -
Channel, Reinf. Conc. Lined SF $13.00 $ -
Channel, Open Conc. <24" LF $150.00 $ -
Channel, Open Conc. 27"-36" LF $250.00 $ -
Channel, Open Conc. 42"-72" LF $500.00 $ -
Collar, 45"-60" EA $1,300.00 $ -
Collar, >60" EA $2,000.00 $ -
Encasement LF $65.00 $ -
Energy Dissipater LS $10,000.00 $ -
Grate Inlet, 12" x 12" EA $500.00 $ -
Grate Inlet, 24" x 24" EA $1,300.00 $ -
Grate Inlet, 36" x 36" EA $5,000.00 $ -
Headwalls, Gravity Type EA $5,000.00 $ -
Headwalls, Wing Type EA $9,000.00 $ -
Inlet Apron EA $3,000.00 $ -
Junction Structure EA $10,000.00 $ -
Manhole, H<8' EA $6,000.00 $ -
Manhole, H>8' EA $8,000.00 $ -
Pipe, 18" RCP LF $159.00 $ -
Pipe, 24" RCP LF $201.00 $ -
Pipe, 30" RCP LF $241.00 $ -
Pipe, 36" RCP LF $280.00 $ -
Pipe, 42" RCP LF $318.00 $ -
Pipe, 48" RCP LF $355.00 $ -
Pipe, 54" RCP LF $391.00 $ -
Pipe, 60" RCP LF $426.00 $ -
Pipe, 66" RCP LF $461.00 $ -
Pipe, 72" RCP LF $495.00 $ -
Pipe, 78" RCP LF $528.00 $ -
Pipe, 84" RCP LF $561.00 $ -
Rip-Rap, Grouted Ton $125.00 $ -
Transition Structure EA $5,000.00 $ -
Underwalk Drain, W<6' EA $3,000.00 $ -
Underwalk Drain, W>6' EA $4,000.00 $ -
OTHER=4" PVC LF $30.00 $ -
OTHER=Filterra Catch Basin EA $7,000.00 $ -
OTHER= $ -
SUBTOTAL $ -
Pull Box No. 3 1/2 EA $500.00 24 $ 12,000.00
Pull Box No. 5 EA $700.00 $ -
Service Point EA $7,000.00 1 $ 7,000.00
St. Light, 501 - 1 only EA $5,000.00 $ -
St. Light, 501 - 2 to 5 EA $4,900.00 $ -
St. Light, 501 - 5+ EA $4,800.00 $ -
St. Light, 502 - 1 only EA $5,500.00 $ -
St. Light, 502 - 2 to 5 EA $5,400.00 $ -
St. Light, 502 - 5+ EA $5,300.00 31 $ 164,300.00
Street Lights
Storm Drain
St. Lt. Conduit, 1" Sch 80 $ -
<500 LF LF $12.00 $ -
>500 LF LF $10.00 4820 $ 48,200.00
St. Lt. Conduit, 1 1/2 $ -
<500 LF LF $16.00 $ -
>500 LF LF $14.00 600 $ 8,400.00
OTHER= $ -
OTHER= $ -
SUBTOTAL $ 239,900.00
Signal, 6 phse+MstrCont. EA $300,000.00 $ -
Signal, 8 phse+MstrCont. EA $350,000.00 $ -
Signal, Both+Intrconnect LF $25.00 $ -
Striping, 4" Sld wht/ylw LF $0.50 $ -
Striping, 8" Sld wht/ylw LF $0.65 $ -
Striping 12" Sld wht/ylw LF $2.50 $ -
Striping, Skip LF $0.35 $ -
Striping, Double LF $0.75 $ -
SUBTOTAL $ -
Retaining Walls SF $15.00 $ -
Barricade, 40' EA $1,600.00 $ -
Water Lateral EA $5,000.00 $ -
Water Meter Installation EA $2,500.00 $ -
Paving Replacement, Trench LF $16.00 $ -
Pressure Reducing Station EA $90,000.00 $ -
Shoring for Trenches > 5' Deep LF $17.00 $ -
Street Name Signs EA $500.00 $ -
OTHER= $ -
OTHER= $ -
OTHER= $ -
OTHER= $ -
OTHER= $ -
SUBTOTAL $ -
Manhole, 5' dia., 12' to 20' deep EA $10,000.00 26 $ 260,000.00 Manhole, 5' dia. > 20' deep EA $13,000.00 $ -
Pipe, 4" VCP LF $70.00 $ -
Pipe, 6" VCP LF $106.00 $ -
Pipe, 8" VCP LF $142.00 4560 $ 647,520.00
Pipe, 10" VCP LF $178.00 $ -
Pipe, 12" VCP LF $215.00 $ -
Pipe, 15" VCP LF $270.00 $ -
Pipe, 4" DIP LF $70.00 $ -
Pipe, 6" DIP LF $106.00 $ -
Pipe, 8" DIP LF $142.00 $ -
Pipe, 10" DIP LF $178.00 $ -
Pipe, 12" DIP LF $215.00 $ -
Pipe, 15" DIP LF $270.00 $ -
SUBTOTAL $ 907,520.00
Traffic
Walls
Miscellaneous
Sewer
Miscellaneous Sewer
Adjust Manhole EA $2,000.00 1 $ 2,000.00
Clean Out EA $2,000.00 $ -
Saddle EA $2,610.00 $ -
OTHER=Cut-In Wye EA $2,000.00 $ -
OTHER=4" VCP Sewer lateral EA $1,500 34 $ 51,000.00
OTHER= $ -
SUBTOTAL $ 53,000.00
Pipe, 4" PVC LF $30.00 $ -
Pipe, 6" DIP LF $57.00 $ -
Pipe, 8" DIP LF $75.00 6806 $ 510,450.00
Pipe, 10" DIP LF $93.00 $ -
Pipe, 12"DIP LF $105.00 $ -
Valve, 4" EA $1,500.00 $ -
Valve, 6" EA $1,800.00 $ -
Valve, 8" EA $2,800.00 14 $ 39,200.00
Valve, 10" EA $4,000.00 $ -
Valve, 12" EA $5,300.00 $ -
Valve, 16" EA $7,500.00 $ -
SUBTOTAL $ 549,650.00
Air & Vac, 1" EA $2,700.00 4 $ 10,800.00
Fire Hydrant, 6" EA $4,900.00 23 $ 112,700.00
Fire Service, 6" EA $12,000.00 $ -
Fire Service, 8" EA $20,000.00 $ -
Fire Service 10" EA $30,000.00 $ -
Hot Tap, 8" EA $3,550.00 $ -
Hot Tap, 10" EA $3,900.00 $ -
Hot Tap, 12" EA $4,750.00 $ -
Service, 1" EA $2,500.00 1 $ 2,500.00
Service, 2" EA $3,400.00 $ -
OTHER= Thrust Block EA $150.00 $ -
OTHER=Fitting EA $500.00 18 $ 9,000.00
OTHER=Irrigation Serivce EA $3,400.00 $ -
SUBTOTAL $ 135,000.00
TOTAL COST $ 2,338,950.00
PREPARED BY:
William D. Brooks
Engineer's Name & Signature WET STAMP & DATE
Armstrong & Brooks Consulting Engineers, Inc.
Company
[email protected]
(951)372-8400
Water
Miscellaneous Water
QUANTITY ESTIMATE FOR NON-PUBLIC IMPROVEMENTS (ON-SITE) Project #: Tract 34760, PIM 130007 DWG. NO. 13-064S
Location: South of Orange Heights at the end of Malaga
Item Quantity Cost
457 $ 1,371.00
90 $ 1,440.00
SUBTOTAL $ 2,811.00
SUBTOTAL
40 $ 320.00
3280 $ 623,200.00
3850 $ 423,500.00
1620 $ 307,800.00
1340 $ 147,400.00
SUBTOTAL $ 1,502,220.00
365 $ 12,775.00
9020 $ 378,840.00
2055 $ 59,595.00
Curb & Gutter 8" LF $44.00
Cross Gutter & Spandrel SF $29.00
D/W Approach, Complete EA $6,000.00
Alley Approach, 8" PCC SF $28.00
Concrete
Curb Only 6" LF $35.00
Curb Only 8" LF $39.00
Curb & Gutter 6" LF $42.00
OTHER=
OTHER=
OTHER=
AC Pavement (4" AC/9.5" BASE) 131217 SF
Asphalt (sf x depth x 0.075) TON $190.00
Base (sf x depth / 27) CY $110.00
Fogseal SY $5.00
CY $110.00
AC Berm 6" LF $35.00
AC Berm 8" LF $38.00
AC Fogseal SY $5.00
AC Overlay SY $8.00
Street Light EA $6,000.00
Street Sign EA $400.00
OTHER=
OTHER=
OTHER=
Power/Telephone Pole EA $5,000.00
Pull Boxes EA $500.00
OTHER=
OTHER=
Curb & Gutter LF $16.00
D/W Approach SF $13.00
Sidewalk SF $8.00
Removal
AC Berm LF $8.00
AC Pavement SF $3.00
Curb Only LF $10.00
Relocation
W/C Ramp SF $8.00
Unit Unit Cost
Asphalt
AC Pavement (6" AC/10" BASE) 43202 SF
Asphalt (sf x depth x 0.075) TON $190.00
Base (sf x depth / 27)
5984 $ 167,552.00
23183 $ 301,379.00
5640 $ 73,320.00
260 $ 9,880.00
3 $ 11,400.00
SUBTOTAL $ 1,014,741.00
10 $ 70,000.00
Pipe, 42" CMP LF $190.00
Pipe, 48" CMP LF $200.00
Pipe, 54" CMP LF $220.00
Pipe, 18" CMP LF $110.00
Pipe, 24" CMP LF $130.00
Pipe, 30" CMP LF $150.00
Pipe, 36" CMP LF $180.00
Pipe, 66" RCP LF $461.00
Pipe, 72" RCP LF $495.00
Pipe, 78" RCP LF $528.00
Pipe, 84" RCP LF $561.00
Pipe, 42" RCP LF $318.00
Pipe, 48" RCP LF $355.00
Pipe, 54" RCP LF $391.00
Pipe, 60" RCP LF $426.00
Pipe, 18" RCP LF $159.00
Pipe, 24" RCP LF $201.00
Pipe, 30" RCP LF $241.00
Pipe, 36" RCP LF $280.00
Inlet Apron EA $3,000.00
Junction Structure EA $10,000.00
Manhole, H<8' EA $6,000.00
Manhole, H>8' EA $8,000.00
Grate Inlet, 24" x 24" EA $1,300.00
Grate Inlet, 36" x 36" EA $5,000.00
Headwalls, Gravity Type EA $5,000.00
Headwalls, Wing Type EA $9,000.00
Collar, >60" EA $2,000.00
Encasement LF $65.00
Energy Dissipater LS $10,000.00
Grate Inlet, 12" x 12" EA $500.00
Channel, Open Conc. <24" LF $150.00
Channel, Open Conc. 27"-36" LF $250.00
Channel, Open Conc. 42"-72" LF $500.00
Collar, 45"-60" EA $1,300.00
Box Culvert (Unapp. Areas) CY $2,500.00
Catch Basin, W<8' EA $7,000.00
Storm Drain
Catch Basin, W>8' EA $10,500.00
Channel, Reinf. Conc. Lined SF $13.00
OTHER=
OTHER=
Box Culvert (Including Backfill) CY $3,500.00
V-Gutter SF $38.00
W/C Ramp EA $3,800.00
W/C Ramp SF $30.00
OTHER=
D/W Approach, 8" SF $28.00
Pavement, 6" SF $13.00
Pavement, 8" SF $15.00
Sidewalk, 4" (12" Min. Landing Adj. to SF $13.00
D/W Approach, 6" SF $28.00
Sidewalk, 4" SF $13.00
4 $ 12,000.00
2 $ 1,000.00
SUBTOTAL $ 83,000.00
$ -
$ -
$ -
St. Lt. Conduit, 1 1/2
<500 LF
>500 LF
$ -
OTHER=
OTHER=
SUBTOTAL $ -
Striping, 4" Sld wht/ylw
Striping, 8" Sld wht/ylw
Striping 12" Sld wht/ylw
Striping, Skip
Striping, Double
Thermoplastic Stop Sign & Striping3 $ 225.00
SUBTOTAL $ 225.00
Retaining Walls
Signal, 6 phse+MstrCont. $300,000.00
Signal, 8 phse+MstrCont. $350,000.00
Signal, Both+Intrconnect $25.00
Walls
Barricade, 40' EA $1,600.00
LF
LF
LF
$2.50
$0.35
$0.75
SF $15.00
Miscellaneous
EA $75.00
St. Light, 502 - 5+ EA $5,300.00
St. Lt. Conduit, 1" Sch 80
<500 LF LF $12.00
>500 LF LF $10.00
St. Light, 501 - 2 to 5 EA $4,900.00
St. Light, 501 - 5+ EA $4,800.00
St. Light, 502 - 1 only EA $5,500.00
St. Light, 502 - 2 to 5 EA $5,400.00
Pull Box No. 3 1/2 EA $500.00
Pull Box No. 5 EA $700.00
Service Point EA $7,000.00
Street Lights
St. Light, 501 - 1 only EA $5,000.00
Curb Drain, EA $500.00
OTHER=
OTHER=
Rip-Rap, Grouted Ton $125.00
Transition Structure EA $5000.00
Underwalk Drain, W<6' EA $3000.00
Underwalk Drain, W>6' EA $4000.00
Pipe, 10" PVC LF $35.00
Pipe, 12" PVC LF $40.00
Pipe, 18" PVC LF $50.00
Rip-Rap, Grouted SF $10.00
Pipe, 4" PVC LF $30.00
Pipe, 4" Perf PVC LF $20.00
Pipe, 6" PVC LF $25.00
Pipe, 8" PVC LF $30.00
Pipe, 60" CMP LF $250.00
Traffic
LF
LF
EA
EA
LF
LF $0.65
LF $0.50
$16.00
$14.00
$ -
SUBTOTAL $ -
$ -
$ -
$ -
SUBTOTAL $ -
$ -
$ -
$ -
SUBTOTAL $ -
OTHER=
Connect to Exist. Manhole, Re-Shape Base EA $1,500.00
OTHER=
Pipe, 15" DIP LF $270.00
Adjust Manhole EA $2,000.00
Clean Out EA $2,000.00
Miscellaneous Sewer
4" VCP Residential Sewer Lateral EA $1,500.00
Pipe, 6" DIP LF $106.00
Pipe, 8" DIP LF $142.00
Pipe, 10" DIP LF $178.00
Pipe, 12" DIP LF $215.00
Pipe, 10" PVC LF $44.00
Pipe, 12" PVC LF $50.00
Pipe, 15" PVC LF $57.00
Pipe, 4" DIP LF $70.00
Manhole, 5' dia. > 20' deep EA $13000.00
Manhole, 6' dia., >12' deep EA $9000.00
Sewer
Pipe, 6" PVC LF $30.00
Pipe, 8" VCP LF $37.00
OTHER=
OTHER=
OTHER=
Manhole, 5' dia., 12' to 20' deep EA $10,000.00
Shoring for Trenches > 5' Deep LF $17.00
Street Name Signs EA $500.00
OTHER=
OTHER=
Water Lateral EA $5,000.00
Water Meter Installation EA $2,500.00
Paving Replacement, Trench LF $16.00
Pressure Reducing Station EA $90,000.00
Saddle EA $2,610.00
$ -
$ -
SUBTOTAL $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
SUBTOTAL $ -
TOTAL COST $ 2,602,997.00
PREPARED BY: WET STAMP & DATE
William D. Brooks, RCE 53114
Armstrong & Brooks Consulting Engineers
(951) 372-8400 x114 / [email protected]
OTHER=
Service, 1" EA $2,500.00
Service, 2" EA $3,400.00
8"X8"x8"X8" DI Cross w/Gate Valves EA $7,500.00
OTHER=
8"X8"x8" DI Tee EA $1,000.00
8" DI Fitting - 11.25° EA $500.00
8" DI Fitting - 45° EA
Fire Service, 8" EA $20,000.00
Hot Tap, 8" EA $3,550.00
Hot Tap, 10" EA $3,900.00
Hot Tap, 12" EA $4,750.00
Blow Off, 2" EA $1,500.00
Blow Off, 4" EA $3,600.00
Fire Hydrant, 6" EA $4,900.00
Fire Service, 6" EA $12,000.00
Valve, 12" EA $5,300.00
Valve, 14" EA $3,000.00
Valve, 16" EA $7,500.00
Air & Vac, 1" EA $2,700.00
Miscellaneous Water
Valve, 4" EA $1,500.00
Valve, 6" EA $1,800.00
Valve, 8" EA $2,800.00
Valve, 10" EA $4,000.00
Water
Pipe, 8" DIP Class 350 LF $75.00
Pipe, 12" DIP Class 350 LF $105.00
Pipe, 4" DIP Class 350 LF $43.00
Pipe, 6" DIP Class 350 LF $57.00
Service, 1 1/2" EA $1,650.00
$500.00
8" Pipe Joint w/deflection (Rope) EA $500.00
8" DI Fitting - 22.50° EA $500.00
8" DI Fitting - 90° EA $500.00
QUANTITY ESTIMATE FOR PUBLIC IMPROVEMENTS (OFF-SITE)
Project #: Tract 34760
Location: Orange Heights W'ly of Main to Fletcher to the end of S. Malaga Dwg. No. 13-064U
Item Quantity Cost
SUBTOTAL
SUBTOTAL
SUBTOTAL
Unit Unit Cost
Removal
AC Berm LF $8.00
AC Pavement SF $3.00
Curb Only LF $10.00
Relocation
W/C Ramp SF $8.00
OTHER=
OTHER=
Curb & Gutter LF $16.00
D/W Approach SF $13.00
Sidewalk SF $8.00
OTHER=
Power/Telephone Pole EA $5,000.00
Pull Boxes EA $500.00
Street Light EA $6,000.00
Street Sign EA $400.00
OTHER=
OTHER=
AC Berm 6" LF $20.00
AC Berm 8" LF $24.00
AC Fogseal SY $3.00
AC Overlay SY $4.00
AC Pavement SF
Asphalt (sf x depth x 0.075) TON $75.00
Base (sf x depth / 27) CY $55.00
Fogseal SY $3.00
OTHER=
OTHER=
OTHER=
Alley Approach, 8" PCC SF $28.00
Concrete
Curb Only 6" LF $35.00
Curb Only 8" LF $39.00
Curb & Gutter 6" LF $42.00
Curb & Gutter 8" LF $44.00
Cross Gutter & Spandrel SF $29.00
D/W Approach, Complete EA $6,000.00
D/W Approach, 6" SF $28.00
D/W Approach, 8" SF $28.00
Pavement, 6" SF $13.00
Pavement, 8" SF $15.00
Sidewalk, 4" SF $13.00
V-Gutter SF $38.00
W/C Ramp EA $3,800.00
W/C Ramp SF $30.00
OTHER=
OTHER=
OTHER=
SUBTOTAL
Box Culvert (Including Backfill) CY $3,500.00
Box Culvert (Unapp. Areas) CY $2,500.00
Catch Basin, W<8' EA $7,000.00
Storm Drain
Catch Basin, W>8' EA $10,500.00
Channel, Reinf. Conc. Lined SF $13.00
Channel, Open Conc. <24" LF $150.00
Channel, Open Conc. 27"-36" LF $250.00
Channel, Open Conc. 42"-72" LF $500.00
Collar, 45"-60" EA $1,300.00
Collar, >60" EA $2,000.00
Encasement LF $65.00
Energy Dissipater LS $10,000.00
Grate Inlet, 12" x 12" EA $500.00
Grate Inlet, 24" x 24" EA $1,300.00
Grate Inlet, 36" x 36" EA $5,000.00
Headwalls, Gravity Type EA $5,000.00
Headwalls, Wing Type EA $9,000.00
Inlet Apron EA $3,000.00
Junction Structure EA $10,000.00
Manhole, H<8' EA $6,000.00
Manhole, H>8' EA $8,000.00
Pipe, 18" RCP LF $159.00
Pipe, 24" RCP LF $201.00
Pipe, 30" RCP LF $241.00
Pipe, 36" RCP LF $280.00
Pipe, 42" RCP LF $318.00
Pipe, 48" RCP LF $355.00
Pipe, 54" RCP LF $391.00
Pipe, 60" RCP LF $426.00
Pipe, 66" RCP LF $461.00
Pipe, 72" RCP LF $495.00
Pipe, 78" RCP LF $528.00
Pipe, 84" RCP LF $561.00
Pipe, 18" CMP LF $110.00
Pipe, 24" CMP LF $130.00
Pipe, 30" CMP LF $150.00
Pipe, 36" CMP LF $180.00
Pipe, 42" CMP LF $190.00
Pipe, 48" CMP LF $200.00
Pipe, 54" CMP LF $220.00
Pipe, 60" CMP LF $250.00
Pipe, 4" PVC LF $30.00
Pipe, 4" Perf PVC LF $20.00
Pipe, 6" PVC LF $25.00
Pipe, 8" PVC LF $30.00
Pipe, 10" PVC LF $35.00
Pipe, 12" PVC LF $40.00
Pipe, 18" PVC LF $50.00
Rip-Rap, Grouted SF $10.00
Rip-Rap, Grouted Ton $125.00
Transition Structure EA $5,000.00
Underwalk Drain, W<6' EA $3,000.00
Underwalk Drain, W>6' EA $4,000.00
OTHER=
OTHER=
OTHER=
St. Lt. Conduit, 1 1/2
<500 LF
>500 LF
OTHER=
OTHER=
SUBTOTAL
Striping, 4" Sld wht/ylw
Striping, 8" Sld wht/ylw
Striping 12" Sld wht/ylw
Striping, Skip
Striping, Double
SUBTOTAL
Retaining Walls
SUBTOTAL
$16.00
$14.00
Traffic
LF
LF
Pull Box No. 3 1/2 EA $500.00
Pull Box No. 5 EA $700.00
Service Point EA $7,000.00
Street Lights
St. Light, 501 - 1 only EA $5,000.00
St. Light, 501 - 2 to 5 EA $4,900.00
St. Light, 501 - 5+ EA $4,800.00
St. Light, 502 - 1 only EA $5,500.00
St. Light, 502 - 2 to 5 EA $5,400.00
St. Light, 502 - 5+ EA $5,300.00
St. Lt. Conduit, 1" Sch 80
<500 LF LF $12.00
>500 LF LF $10.00
Signal, 6 phse+MstrCont. EA $300,000.00
Signal, 8 phse+MstrCont. $350,000.00
Signal, Both+Intrconnect $25.00
Walls
Barricade, 40' EA $1,600.00
LF
LF
LF
$2.50
$0.35
$0.75
SF $15.00
Miscellaneous
EA
LF
LF $0.65
LF $0.50
Water Lateral EA $5,000.00
Water Meter Installation EA $2,500.00
Paving Replacement, Trench LF $16.00
Pressure Reducing Station EA $90,000.00
Shoring for Trenches > 5' Deep LF $17.00
Street Name Signs EA $500.00
OTHER=
OTHER=
OTHER=
OTHER=
OTHER=
SUBTOTAL
SUBTOTAL
$ -
883 $ 66,225.00
$ -
$ -
$ -
1 $ 2,800.00
$ -
SUBTOTAL $ 69,025.00
1 $ 2,700.00
$ -
1 $ 4,900.00
2 $ 8,800.00
$ -
Manhole, 5' dia., 12' to 20' deep EA $10,000.00
Manhole, 5' dia. > 20' deep EA $13,000.00
Pipe, 4" PVC LF $24.00
Sewer
Pipe, 6" PVC LF $30.00
Pipe, 8" PVC LF $37.00
Pipe, 10" PVC LF $44.00
Pipe, 12" PVC LF $50.00
Pipe, 15" PVC LF $57.00
Pipe, 4" DIP LF $70.00
Pipe, 6" DIP LF $106.00
Pipe, 8" DIP LF $142.00
Pipe, 10" DIP LF $178.00
Pipe, 12" DIP LF $215.00
Pipe, 15" DIP LF $270.00
Adjust Manhole EA $2,000.00
Clean Out EA $2,000.00
Miscellaneous Sewer
Saddle EA $2,610.00
OTHER=
OTHER=
Pipe, 4" Class 350 (Purple) LF $30.00
Pipe, 6" Class 150 LF $36.00
Convert Exist. 8" PVC 900 Domestic to RW LF $13.00
OTHER=
Water
Pipe, 10" Class 150 LF $46.00
Pipe, 12" Class 150 LF $51.00
Pipe, 8" DIP Class 350 LF $75.00
Pipe, 8" DIP Class 350 (Purple) LF $75.00
Pipe, 8" DIP Class 350 (Purple) Spool
Valve, 4" EA $1,500.00
Valve, 6" EA $1,800.00
Valve, 8" (Reclaimed) EA $2,800.00
Valve, 10" EA $4,000.00
Valve, 12" EA $5,300.00
Valve, 14" EA $3,000.00
Valve, 16" EA $7,500.00
Air & Vac, 1" EA $2,700.00
Miscellaneous Water
Blow Off, 2" EA $1,500.00
Blow Off, 4" EA $3,600.00
Fire Hydrant, 6" EA $4,900.00
Fire Service, 6" EA $12,000.00
Fire Service, 8" EA $20,000.00
Hot Tap, 8" EA $3,550.00
Air & Vac, 1" (Reclaimed) EA $2,700.00
Fire Hydrant/Blow-Off Assy, 6" (Reclaimed) EA $4,900.00 EA $500.00
Fire Hydrant/Blow-Off Assy, 6" EA $4,400.00
Valve, 8" EA $2,800.00
$ -
$ -
$ -
1 $ 1,000.00
$ -
8 $ 4,000.00
1 $ 500.00
$ -
1 $ 500.00
$ -
1 $ 1,500.00
2 $ 8,000.00
1 $ 2,000.00
$ -
$ -
1 $ 1,500.00
1 $ 750.00
$ -
7 $ 8,750.00
1 $ 2,000.00
2 $ 6,000.00
1 $ 1,500.00
$ -
$ -
$ -
$ -
1 $ -
1 $ -
SUBTOTAL $ 54,400.00
TOTAL COST $ 123,425.00
PREPARED BY:
Willaim D. Brooks, P.E. WET STAMP & DATE
Armstrong & Brooks Consulting Engineers
(951) 372-8400 x114 / [email protected]
Install 8"X4" D.I.P. Reducer CL350 EA
OTHER=
Cut-in 8" DI Fitting - 90° EA
Hot Tap, 10" EA $3,900.00
Hot Tap, 12" EA $4,750.00
$3,400.00
Service, 1 1/2" EA $2,900.00
8"X8"x8" DI Tee (Reclaimed) EA $1,000.00
Service, 1" - Zone 5 EA $2,500.00
8" DI Fitting - 90° (Reclaimed) EA $500.00
8" DI Fitting - 90° EA $500.00
12"X8" DI Reducer, Cl 350 EA $500.00
Blind Flange & Thrust Block EA $1,500.00
Waterline/Utility Crossing EA
Install Cut-In-Tee w/o valves EA $2,000.00
$4,000.00
Close Corp. Stop, Remove interfering
service Per Note Const. Nos. 49 & 53A EA $1,000.00
Remove & Salvage Pressure Reducing EA $2,000.00
Close Corp. Stop, Remove interfering
service Per Note Const. Nos. 41 & 53 EA $1,000.00
8" DI Fitting - 45° EA $500.00
8"X6" DI Reducer, Cl 350 (Reclaimed) EA $500.00
Service, 1" - Zone 6 EA $2,500.00
Service, 2" EA
8"X8"x8" DI Tee EA $1,000.00
EA $1,500.00
Abandon Exist. 8" Main LF
Remove Exist. 8" GV/Install Blind Flange & EA $1,500.00 Misc. Concrete Encasement-Detail "E" EA $750.00
Relocate Exist. 3-inch Irr. Meter for RW use EA $1,250.00 Install Cut-In-Tee with valves EA $3,000.00
Install Zone 6 Pressure Regulator at Home EA $1,250.00
Remove Exist. 6" PVC C900 Irr. Pipe LF $10.00
$15.00
Remove & Salvage FH & Valve/Rmv. FH
Lat/Install Blind Flange at Mainline Tee EA $750.00
Remove Exist. Blind Flange & Join Exist. DI
Main w/ Flange Coupling Adaptor EA $1,500.00
Pothole Exist. Waterline, Field Join
w/Flange Coupling Adaptor (Reclaimed)
QUANTITY ESTIMATE FOR PUBLIC IMPROVEMENTS (OFF-SITE)
Project #: Tract 34760 conditioned Reclaimed Water line to be designed Location: Orange Heights W'ly of Main to Fletcher to the end of S. Malaga Dwg. No. 13-064U (Reclaimed Water in Orange Heights to Jesper Dr.)/ 6-inch irrigation conversion Jesper & Flet to Malaga St. and new 8-inch R.W. in Malaga St. extension to terminus Item Quantity Cost
SUBTOTAL
SUBTOTAL
SUBTOTAL
OTHER=
W/C Ramp EA $3,800.00
W/C Ramp SF $30.00
OTHER=
OTHER=
Pavement, 6" SF $13.00
Pavement, 8" SF $15.00
Sidewalk, 4" SF $13.00
V-Gutter SF $38.00
Cross Gutter & Spandrel SF $29.00
D/W Approach, Complete EA $6,000.00
D/W Approach, 6" SF $28.00
D/W Approach, 8" SF $28.00
Curb Only 6" LF $35.00
Curb Only 8" LF $39.00
Curb & Gutter 6" LF $42.00
Curb & Gutter 8" LF $44.00
OTHER=
OTHER=
Alley Approach, 8" PCC SF $28.00
Concrete
Asphalt (sf x depth x 0.075) TON $75.00
Base (sf x depth / 27) CY $55.00
Fogseal SY $3.00
OTHER=
AC Berm 8" LF $24.00
AC Fogseal SY $3.00
AC Overlay SY $4.00
AC Pavement SF
Street Sign EA $400.00
OTHER=
OTHER=
AC Berm 6" LF $20.00
Power/Telephone Pole EA $5,000.00
Pull Boxes EA $500.00
Street Light EA $6,000.00
Curb & Gutter LF $16.00
D/W Approach SF $13.00
Sidewalk SF $8.00
OTHER=
Removal
AC Berm LF $8.00
AC Pavement SF $3.00
Curb Only LF $10.00
Relocation
W/C Ramp SF $8.00
OTHER=
OTHER=
Unit Unit Cost
SUBTOTAL
OTHER=
OTHER=
Transition Structure EA $5,000.00
Underwalk Drain, W<6' EA $3,000.00
Underwalk Drain, W>6' EA $4,000.00
OTHER=
Pipe, 12" PVC LF $40.00
Pipe, 18" PVC LF $50.00
Rip-Rap, Grouted SF $10.00
Rip-Rap, Grouted Ton $125.00
Pipe, 4" Perf PVC LF $20.00
Pipe, 6" PVC LF $25.00
Pipe, 8" PVC LF $30.00
Pipe, 10" PVC LF $35.00
Pipe, 48" CMP LF $200.00
Pipe, 54" CMP LF $220.00
Pipe, 60" CMP LF $250.00
Pipe, 4" PVC LF $30.00
Pipe, 24" CMP LF $130.00
Pipe, 30" CMP LF $150.00
Pipe, 36" CMP LF $180.00
Pipe, 42" CMP LF $190.00
Pipe, 72" RCP LF $495.00
Pipe, 78" RCP LF $528.00
Pipe, 84" RCP LF $561.00
Pipe, 18" CMP LF $110.00
Pipe, 48" RCP LF $355.00
Pipe, 54" RCP LF $391.00
Pipe, 60" RCP LF $426.00
Pipe, 66" RCP LF $461.00
Pipe, 24" RCP LF $201.00
Pipe, 30" RCP LF $241.00
Pipe, 36" RCP LF $280.00
Pipe, 42" RCP LF $318.00
Junction Structure EA $10,000.00
Manhole, H<8' EA $6,000.00
Manhole, H>8' EA $8,000.00
Pipe, 18" RCP LF $159.00
Grate Inlet, 36" x 36" EA $5,000.00
Headwalls, Gravity Type EA $5,000.00
Headwalls, Wing Type EA $9,000.00
Inlet Apron EA $3,000.00
Encasement LF $65.00
Energy Dissipater LS $10,000.00
Grate Inlet, 12" x 12" EA $500.00
Grate Inlet, 24" x 24" EA $1,300.00
Channel, Open Conc. 27"-36" LF $250.00
Channel, Open Conc. 42"-72" LF $500.00
Collar, 45"-60" EA $1,300.00
Collar, >60" EA $2,000.00
Catch Basin, W<8' EA $7,000.00
Storm Drain
Catch Basin, W>8' EA $10,500.00
Channel, Reinf. Conc. Lined SF $13.00
Channel, Open Conc. <24" LF $150.00
Box Culvert (Including Backfill) CY $3,500.00
Box Culvert (Unapp. Areas) CY $2,500.00
St. Lt. Conduit, 1 1/2
<500 LF
>500 LF
OTHER=
OTHER=
SUBTOTAL
Striping, 4" Sld wht/ylw
Striping, 8" Sld wht/ylw
Striping 12" Sld wht/ylw
Striping, Skip
Striping, Double
SUBTOTAL
Retaining Walls
SUBTOTAL
OTHER=
OTHER=
OTHER=
Shoring for Trenches > 5' Deep LF $17.00
Street Name Signs EA $500.00
OTHER=
OTHER=
Water Lateral EA $5,000.00
Water Meter Installation EA $2,500.00
Paving Replacement, Trench LF $16.00
Pressure Reducing Station EA $90,000.00
Signal, 8 phse+MstrCont. $350,000.00
Signal, Both+Intrconnect $25.00
Walls
Barricade, 40' EA $1,600.00
LF
LF
LF
$2.50
$0.35
$0.75
SF $15.00
Miscellaneous
EA
LF
LF $0.65
LF $0.50
St. Lt. Conduit, 1" Sch 80
<500 LF LF $12.00
>500 LF LF $10.00
Signal, 6 phse+MstrCont. EA $300,000.00
St. Light, 501 - 5+ EA $4,800.00
St. Light, 502 - 1 only EA $5,500.00
St. Light, 502 - 2 to 5 EA $5,400.00
St. Light, 502 - 5+ EA $5,300.00
Pull Box No. 5 EA $700.00
Service Point EA $7,000.00
Street Lights
St. Light, 501 - 1 only EA $5,000.00
St. Light, 501 - 2 to 5 EA $4,900.00
Pull Box No. 3 1/2 EA $500.00
$16.00
$14.00
Traffic
LF
LF
SUBTOTAL
SUBTOTAL
$ -
$ -
3450 $ 258,750.00
5 $ 2,500.00
$ -
14 $ 39,200.00
SUBTOTAL $ 300,450.00
$ -
2 $ 5,400.00
$ -
$ -
3 $ 14,700.00
Fire Hydrant/Blow-Off Assy, 6" EA $4,400.00
Valve, 8" EA $2,800.00
Air & Vac, 1" (Reclaimed) EA $2,700.00
Fire Hydrant/Blow-Off Assy, 6" (Reclaimed) EA $4,900.00 Fire Service, 8" EA $20,000.00
Hot Tap, 8" EA $3,550.00
Blow Off, 2" EA $1,500.00
Blow Off, 4" EA $3,600.00
Fire Hydrant, 6" EA $4,900.00
Fire Service, 6" EA $12,000.00
Valve, 12" EA $5,300.00
Valve, 14" EA $3,000.00
Valve, 16" EA $7,500.00
Air & Vac, 1" EA $2,700.00
Miscellaneous Water
Valve, 4" EA $1,500.00
Valve, 6" EA $1,800.00
Valve, 8" (Reclaimed) EA $2,800.00
Valve, 10" EA $4,000.00
Pipe, 10" Class 150 LF $46.00
Pipe, 12" Class 150 LF $51.00
Pipe, 8" DIP Class 350 LF $75.00
Pipe, 8" DIP Class 350 (Purple) LF $75.00
Pipe, 8" DIP Class 350 (Purple) Spool EA $500.00
OTHER=
OTHER=
Pipe, 4" Class 350 (Purple) LF $30.00
Pipe, 6" Class 150 LF $36.00
OTHER=
Water
Pipe, 15" DIP LF $270.00
Adjust Manhole EA $2,000.00
Clean Out EA $2,000.00
Miscellaneous Sewer
Saddle EA $2,610.00
Pipe, 6" DIP LF $106.00
Pipe, 8" DIP LF $142.00
Pipe, 10" DIP LF $178.00
Pipe, 12" DIP LF $215.00
Pipe, 10" PVC LF $44.00
Pipe, 12" PVC LF $50.00
Pipe, 15" PVC LF $57.00
Pipe, 4" DIP LF $70.00
Manhole, 5' dia. > 20' deep EA $13,000.00
Pipe, 4" PVC LF $24.00
Sewer
Pipe, 6" PVC LF $30.00
Pipe, 8" PVC LF $37.00
Manhole, 5' dia., 12' to 20' deep EA $10,000.00
$ -
$ -
$ -
$ -
1 $ 1,000.00
$ -
$ -
3 $ 1,500.00
$ -
1 $ 500.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
1 $ 3,000.00
$ -
2 $ 70,000.00
1 $ 3,500.00
1 $ 1,500.00
170 $ 13,600.00
1 $ -
1 $ -
SUBTOTAL $ 114,700.00
TOTAL COST $ 415,150.00
PREPARED BY:
Willaim D. Brooks, P.E. WET STAMP & DATE
Armstrong & Brooks Consulting Engineers
(951) 372-8400 x114 / [email protected]
Remove Exist. 6" PVC C900 Irr. Pipe LF $80.00
$35,000.00
Remove & Salvage FH & Valve/Rmv. FH
Lat/Install Blind Flange at Mainline Tee EA $750.00
Remove Exist. Blind Flange & Join Exist. DI
Main w/ Flange Coupling Adaptor EA $1,500.00
Pothole Exist. Waterline, Field Join w/Flange
Coupling Adaptor (Reclaimed) EA $1,500.00
Install 3-inch RW water meter & service std EA
Remove Exist. 8" GV/Install Blind Flange & EA $1,500.00 Misc. Concrete Encasement-Detail "E" EA $750.00
Relocate Exist. 3-inch Irr. Meter for RW EA $3,500.00
Install Cut-In-Tee with valves EA $3,000.00
Install Zone 6 Pressure Regulator at Home EA $1,250.00
8" DI Fitting - 45° EA $500.00
8"X6" DI Reducer, Cl 350 (Reclaimed) EA $500.00
Service, 1" - Zone 6 EA $2,500.00
Service, 2" EA
8"X8"x8" DI Tee EA $1,000.00
EA $2,000.00
$4,000.00
Close Corp. Stop, Remove interfering
service Per Note Const. Nos. 49 & 53A EA $1,000.00
Remove & Salvage Pressure Reducing EA $2,000.00
Close Corp. Stop, Remove interfering
service Per Note Const. Nos. 41 & 53 EA $1,000.00
8" DI Fitting - 90° (Reclaimed) EA $500.00
8" DI Fitting - 90° EA $500.00
12"X8" DI Reducer, Cl 350 EA $500.00
Blind Flange & Thrust Block EA $1,500.00
Waterline/Utility Crossing EA
Install Cut-In-Tee w/o valves
$3,400.00
Service, 1 1/2" EA $2,900.00
8"X8"x8" DI Tee (Reclaimed) EA $1,000.00
Service, 1" - Zone 5 EA $2,500.00
Hot Tap, 10" EA $3,900.00
Hot Tap, 12" EA $4,750.00
Cut-in 8" DI Fitting - 90° EA
Install 8"X4" D.I.P. Reducer CL350 EA
OTHER=
PROJECT NUMBER: VAL 131
Note: Opinion is approximate and subject to change
1.10.22 Item Square Footage: Qty. Unit Cost Subtotal: Total:
1.0 Irrigation 1,174,254 $0.35 $410,988.90
(26 acres)
Irrigation subtotal: $410,988.90
2.0 Planting
a. Trees
15 gal 398 $110.00 $43,780.00
24" box 306 $200.00 $61,200.00
48" box 37 $1,000.00 $37,000.00
b. Shrubs and groundcover (overall) 1,174,254 $0.55 $645,839.70 (26 acres)
Accent shrubs
5g 500 $14.00 $7,000.00
1g 600 $9.00 $5,400.00
Planting subtotal: $800,219.70
Grand total: $1,211,208.60
Forest Park Homesites
OPINION OF PROBABLE COST- LANDSCAPE AND IRRIGATION
DATE: 10/16/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department and Police Department
2024-87
REQUEST FOR CITY COUNCIL ACTION
SUBJECT:
AUTHORIZE THE PURCHASE OF ONE NEW FORENSICS SERVICES VEHICLE FOR
THE CORONA POLICE DEPARTMENT
EXECUTIVE SUMMARY:
This Staff Report asks the City Council to authorize the purchase of a Forensics Services vehicle.
RECOMMENDED ACTION:
That the City Council:
a. Authorize an Exception to Competitive Bidding pursuant to Corona Municipal Code Section 3.08.140(C) that competitive bidding has been satisfied based upon the reasons provided in “Basis for Determination of Competitive Bidding” with Braun Northwest, Inc., for the purchase of one (1) new vehicle for the Police Department in the amount of $333,000.
b. Authorize the City Manager, or his designee, to issue a purchase order to Braun Northwest, Inc. in the amount of $333,000.
c. Authorize the City Manager, or his designee, to negotiate and execute substantive extensions, change orders, and amendments up to 10% of the total cost or $33,300 as authorized by Corona Municipal Code Section 3.08.080(I).
d. Authorize an appropriation in the amount of $366,300from the Fleet Replacement Fund 684 to the Vehicle Procurement Operations and Maintenance Project No. 68341.
BACKGROUND & HISTORY:
The Corona Police Department Investigative Services Division operates a full-time Forensics Services unit that responds to all major crime scenes and large-scale investigations. The team is equipped with various tools to assist the Detective Bureau with its investigations; those tools need a specialized vehicle for transportation and storage.
The Forensics Services team has had a Ford F450 (unit 73006) on a 15-year replacement schedule, with a custom-built storage box in service since 2008. The truck was scheduled to be replaced in 2022, meaning it has surpassed its serviceable window and is becoming increasingly expensive.
ANALYSIS:
The existing Forensic Services truck has exceeded its serviceable life span of 15 years, which creates additional expense and downtime. Additionally, because of its age, the vehicle’s technology is outdated and needs replacement. Because it is being built to our department’s specifications, we will choose the layout and design a vehicle that will meet our team’s needs. The new vehicle, set to be built by Braun Northwest, Inc., will allow our Forensics Services team to respond to major investigations and effectively assist our Investigative Services Division.
BASIS FOR DETERMINATION OF COMPETITIVE BIDDING
The City seeks out Cooperative Purchasing Agreements because they allow the City to save time, cut administrative costs, improve agency efficiency, and maximize city budgets by securing collective competitive pricing. By utilizing cooperative purchasing, the City will leverage a previous purchasing solicitation that another government agency performed.
A competitive bid procedure has been conducted by the Houston-Galveston Area Council (H-GAC). The H-GAC operates a Cooperative Purchasing Program, HGACBuy, which allows local governments to purchase under their pre-negotiated contract rates. Braun Northwest, Inc., the supplier of this vehicle, has an existing agreement with H-GAC for the vehicle the Police Department is purchasing.
The City of Corona is an H-GAC member, and the H-GAC agreements have been reviewed by both the Police Department and the Public Works Department. This method of procurement is permitted per the Corona Municipal Code (CMC) section 3.08.140(c), which states that competitive bidding is not required for non-public projects as follows:
“Competitive bidding already completed. When the Purchasing Manager and the authorized contracting party, with the approval of the City Manager, determine that:
1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and 2) The price to the City is equal to or better than the price to that public agency.
The build price quoted to the Police Department is the same as listed on the H-GAC website for the same make and model of vehicle.
FINANCIAL IMPACT:
Approval of the recommended actions will result in an appropriation in the amount of $366,300 from the Fleet Replacement Fund 684 to the Vehicle Procurement Operations and Maintenance Project No. 68341. There is sufficient fund balance available in the Fleet Replacement Fund 684 for the recommended actions.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action merely approves the purchase of a vehicle, and there is no possibility that this purchase will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: MICHAEL GRIESINGER, FLEET MANAGER AND ROBERT
MONTANEZ, POLICE SERGEANT
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR AND ROBERT
NEWMAN, POLICE CHIEF
ATTACHMENTS:
1. Exhibit 1 – Braun Northwest, Inc. Quote
2. Exhibit 2 – H-GAC Executed Contract-Braun Northwest, Inc.
H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Contract - Braun Northwest, Inc. - Public Services - ID: 11091
MASTER GENERAL PROVISIONS
This Master Agreement is made and entered into, by and between the Houston-Galveston Area Council hereinafter referred to as H-GAC having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027 and Braun Northwest, Inc., hereinafter referred to as the Contractor, having its principal place of business at 150 North Star Drive, Chehalis, WA 98532.
WITNESSETH:
WHEREAS, H-GAC hereby engages the Contractor to perform certain services in accordance with the specifications of the Master Agreement; and
WHEREAS, the Contractor has agreed to perform such services in accordance with the specifications of the Master Agreement;
NOW, THEREFORE, H-GAC and the Contractor do hereby agree as follows:
ARTICLE 1: LEGAL AUTHORITY
The Contractor warrants and assures H-GAC that it possesses adequate legal authority to enter into this Master Agreement. The Contractor's governing body, where applicable, has authorized the signatory official(s) to enter into this Master Agreement and bind the Contractor to the terms of this Master Agreement and any subsequent amendments hereto.
ARTICLE 2: APPLICABLE LAWS
The Contractor agrees to conduct all activities under this Master Agreement in accordance with all federal laws, executive orders, policies, procedures, applicable rules, regulations, directives, standards, ordinances, and laws, in effect or promulgated during the term of this Master Agreement, including without limitation, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish H-GAC with satisfactory proof of its compliance therewith.
ARTICLE 3: PUBLIC INFORMATION
Except as stated below, all materials submitted to H-GAC, including any attachments, appendices, or other information submitted as a part of a submission or Master Agreement, are considered public information, and become the property of H-GAC upon submission and may be reprinted, published, or distributed in any manner by H-GAC according to open records laws, requirements of the US Department of Labor and the State of Texas, and H-GAC policies and procedures. In the event the Contractor wishes to claim portions of the response are not subject to the Texas Public Information Act, it shall so; however, the determination of the Texas Attorney General as to whether such information must be disclosed upon a public request shall be binding on the Contractor. H-GAC will request such a determination only if Contractor bears all costs for preparation of the submission. H-GAC is not responsible for the return of creative examples of work submitted. H-GAC will not be held accountable if material from submissions is obtained without the written consent of the contractor by parties other than H-GAC, at any time during the evaluation process.
ARTICLE 4: INDEPENDENT CONTRACTOR
The execution of this Master Agreement and the rendering of services prescribed by this Master Agreement do not change the independent status of H-GAC or the Contractor. No provision of this Master Agreement or act of HGAC in performance of the Master Agreement shall be construed as making the Contractor the agent, servant, or employee of H-GAC, the State of Texas, or the United States Government. Employees of the Contractor are DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
subject to the exclusive control and supervision of the Contractor. The Contractor is solely responsible for employee related disputes and discrepancies, including employee payrolls and any claims arising therefrom.
ARTICLE 5: ANTI-COMPETITIVE BEHAVIOR
Contractor will not collude, in any manner, or engage in any practice which may restrict or eliminate competition or otherwise restrain trade.
ARTICLE 6: SUSPENSION AND DEBARMENT
Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Pursuant to the Federal Rule above, Respondent certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency or by the State of Texas and at all times during the term of the Contract neither it nor its principals will be debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency or by the State of Texas Respondent shall immediately provide the written notice to H-GAC if at any time the Respondent learns that this certification was erroneous when submitted or has become erroneous by reason of changed circumstances. H-GAC may rely upon a certification of the Respondent that the Respondent is not debarred, suspended, ineligible, or voluntarily excluded from the covered contract, unless the H-GAC knows the certification is erroneous.
ARTICLE 7: GOAL FOR CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS (if subcontracts are to be let) H-GAC’s goal is to assure that small and minority businesses, women's business enterprises, and labor surplus area firms are used when possible in providing services under a contract. In accordance with federal procurements requirements of 2 CFR §200.321, if subcontracts are to be let, the prime contractor must take the affirmative steps listed below:
1. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;
2. Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller task or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises;
4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises;
5. Using the services and assistance as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.
6. Nothing in this provision will be construed to require the utilization of any firm that is either unqualified or unavailable. The Small Business Administration (SBA) is the primary reference and database for information on requirements related to Federal Subcontracting https://www.sba.gov/federal-contracting/contracting-guide/primesubcontracting NOTE: The term DBE as used in this solicitation is understood to encompass all programs/business enterprises such as: Small Disadvantaged Business (SDB), Historically Underutilized Business (HUB), Minority Owned Business Enterprise (MBE), Women Owned Business Enterprise (WBE) and Disabled Veteran Business Enterprise (DVBE) or other designation as issued by a certifying agency.
Contractor agrees to work with and assist HGACBuy customer in meeting any DBE targets and goals, as may be required by any rules, processes, or programs they might have in place. Assistance may include compliance with reporting requirements, provision of documentation, consideration of Certified/Listed subcontractors, provision of documented evidence that an active participatory role for a DBE entity was DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
considered in a procurement transaction, etc.
ARTICLE 8: SCOPE OF SERVICES
The services to be performed by the Contractor are outlined in an Attachment to this Master Agreement.
ARTICLE 9: PERFORMANCE PERIOD
This Master Agreement shall be performed during the period which begins Oct 01 2023 and ends Sep 30 2027. All services under this Master Agreement must be rendered within this performance period, unless directly specified under a written change or extension provisioned under Article 21, which shall be fully executed by both parties to this Master Agreement.
ARTICLE 10: PAYMENT OR FUNDING
Payment provisions under this Master Agreement are outlined in the Special Provisions. H-GAC will not pay for any expenses incurred prior to the execution date of a contract, or any expenses incurred after the termination date of the contract.
ARTICLE 11: PAYMENT FOR WORK
The H-GAC Customer is responsible for making payment to the Contractor upon delivery and acceptance of the goods or completion of the services and submission of the subsequent invoice.
ARTICLE 12: PAYMENT TERMS/PRE-PAYMENT/QUANTITY DISCOUNTS If discounts for accelerated payment, pre-payment, progress payment, or quantity discounts are offered, they must be clearly indicated in the Contractor’s submission prior to contract award. The applicability or acceptance of these terms is at the discretion of the Customer.
ARTICLE 13: REPORTING REQUIREMENTS
If the Contractor fails to submit to H-GAC in a timely and satisfactory manner any report required by this Master Agreement, or otherwise fails to satisfactorily render performances hereunder, H-GAC may terminate this Master Agreement with notice as identified in Article 29 of these General Provisions. H-GAC has final determination of the adequacy of performance and reporting by Contractor. Termination of this Master Agreement for failure to perform may affect Contractor’s ability to participate in future opportunities with H-GAC. The Contractor's failure to timely submit any report may also be considered cause for termination of this Master Agreement. Any additional reporting requirements shall be set forth in the Special Provisions of this Master Agreement.
ARTICLE 14: INSURANCE
Contractor shall maintain insurance coverage for work performed or services rendered under this Master Agreement as outlined and defined in the attached Special Provisions.
ARTICLE 15: SUBCONTRACTS AND ASSIGNMENTS
Except as may be set forth in the Special Provisions, the Contractor agrees not to assign, transfer, convey, sublet, or otherwise dispose of this Master Agreement or any right, title, obligation, or interest it may have therein to any third party without prior written approval of H-GAC. The Contractor acknowledges that H-GAC is not liable to any subcontractor or assignee of the Contractor. The Contractor shall ensure that the performance rendered under all subcontracts shall result in compliance with all the terms and provisions of this Master Agreement as if the performance rendered was rendered by the Contractor. Contractor shall give all required notices, and comply with all laws and regulations applicable to furnishing and performance of the work. Except where otherwise expressly required by applicable law or regulation, H-GAC shall not be responsible for monitoring Contractor's compliance, or that of Contractor’s subcontractors, with any laws or regulations.
ARTICLE 16: AUDIT
Notwithstanding any other audit requirement, H-GAC reserves the right to conduct or cause to be conducted an independent audit of any transaction under this Master Agreement, such audit may be performed by the H-GAC local government audit staff, a certified public accountant firm, or other auditors designated by H-GAC and will be DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
conducted in accordance with applicable professional standards and practices. The Contractor understands and agrees that the Contractor shall be liable to the H-GAC for any findings that result in monetary obligations to HGAC.
ARTICLE 17: TAX EXEMPT STATUS
H-GAC and Customer members are either units of government or qualified non-profit agencies, and are generally exempt from Federal and State sales, excise or use taxes. Respondent must not include taxes in its Response. It is the responsibility of Contractor to determine the applicability of any taxes to an order and act accordingly.
Exemption certificates will be provided upon request.
ARTICLE 18: EXAMINATION OF RECORDS
The Contractor shall maintain during the course of the work complete and accurate records of all of the Contractor's costs and documentation of items which are chargeable to H-GAC under this Master Agreement. HGAC, through its staff or designated public accounting firm, the State of Texas, and United States Government, shall have the right at any reasonable time to inspect, copy and audit those records on or off the premises by authorized representatives of its own or any public accounting firm selected by H-GAC. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Failure to provide access to records may be cause for termination of the Master Agreement. The records to be thus maintained and retained by the Contractor shall include (without limitation): (1) personnel and payroll records, including social security numbers and labor classifications, accounting for total time distribution of the Contractor's employees working full or part time on the work, as well as cancelled payroll checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2) invoices for purchases, receiving and issuing documents, and all other unit inventory records for the Contractor's stocks or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and any other third parties' charges.
Contractor agrees that H-GAC will have the right, with reasonable notice, to inspect its records pertaining to purchase orders processed and the accuracy of the fees payable to H-GAC. The Contractor further agrees that the examination of records outlined in this article shall be included in all subcontractor or third-party Master Agreements.
ARTICLE 19: RETENTION OF RECORDS
The Contractor and its subcontractors shall maintain all records pertinent to this Master Agreement, and all other financial, statistical, property, participant records, and supporting documentation for a period of no less than seven (7) years from the later of the date of acceptance of the final payment or until all audit findings have been resolved.
If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the retention period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years, whichever is later, and until any outstanding litigation, audit, or claim has been fully resolved.
ARTICLE 20: DISTRIBUTORS, VENDORS, RESELLERS
Contractor agrees and acknowledges that any such designations of distributors, vendors, resellers or the like are for the convenience of the Contractor only and the awarded Contractor will remain responsible and liable for all obligations under the Contract and the performance of any designated distributor, vendor, reseller, etc. Contractor is also responsible for receiving and processing any Customer purchase order in accordance with the Contract and forwarding of the Purchase Order to the designated distributor, vendor, reseller, etc. to complete the sale or service.
H-GAC reserves the right to reject any entity acting on the Contractor’s behalf or refuse to add entities after a contract is awarded.
ARTICLE 21: CHANGE ORDERS AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Master Agreement, which are required by changes in federal or state law or by regulations, are automatically incorporated without written amendment hereto, and shall become effective on the date designated by such law or by regulation.
DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
B. To ensure the legal and effective performance of this Master Agreement, both parties agree that any amendment that affects the performance under this Master Agreement must be mutually agreed upon and that all such amendments must be in writing. After a period of no less than 30 days subsequent to written notice, unless sooner implementation is required by law, such amendments shall have the effect of qualifying the terms of this Master Agreement and shall be binding upon the parties as if written herein.
C. Customers have the right to issue a change order to any purchase orders issued to the Contractor for the purposes of clarification or inclusion of additional specifications, qualifications, conditions, etc. The change order must be in writing and agreed upon by Contractor and the Customer agency prior to issuance of any Change Order. A copy of the Change Order must be provided by the Contractor to, and acknowledged by, H-GAC.
ARTICLE 22: CONTRACT ITEM CHANGES
A. If a manufacturer discontinues a contracted item, that item will automatically be considered deleted from the contract with no penalty to Contractor. However, H-GAC may at its sole discretion elect to make a contract award to the next lowest Respondent for the item, or take any other action deemed by H-GAC, at its sole discretion, to be in the best interests of its Customers.
B. If a manufacturer makes any kind of change in a contracted item which affects the contract price, Contractor must advise H-GAC of the details. H-GAC may allow or reject the change at its sole discretion.
If the change is rejected, H-GAC will remove the item from its program and there will be no penalty to Contractor. However, H- GAC may at its sole discretion elect to make a contract award to the next lowest Respondent for the item, or take any other action deemed by H-GAC, at its sole discretion, to be in the best interests of its Customers.
C. If a manufacturer makes any change in a contracted item which does not affect the contract price, Contractor shall advise H-GAC of the details. If the 'new' item is equal to or better than the originally contracted item, the 'new' item shall be approved as a replacement. If the change is rejected H-GAC will remove the item from its program and there will be no penalty to Contractor. However, H-GAC may at its sole discretion elect to make a contract award to the next lowest Respondent for the item or may take any other action deemed by H-GAC at its sole discretion, to be in the best interests of its Customers.
D. In the case of specifically identified catalogs or price sheets which have been contracted as base bid items or as published options, routine published changes to products and pricing will be automatically incorporated into the contract. However, Contractor must still provide written notice and an explanation of the changes to products and pricing. H-GAC will respond with written approval.
ARTICLE 23: CONTRACT PRICE ADJUSTMENTS
Price Decreases
If Contractor’s Direct Cost decreases at any time during the full term of this award, Contractor must immediately pass the decrease on to H-GAC and lower its prices by the amount of the decrease in Direct Cost. (Direct Cost means Contractor’s cost from the manufacturer of any item or if Contractor is the manufacturer, the cost of raw materials required to manufacture the item, plus costs of transportation from manufacturer to Contractor and Contractor to H-GAC. Contractor must notify H-GAC of price decreases in the same way as for price increases set out below. The price decrease shall become effective upon H-GAC’s receipt of Contractor’s notice. If Contractor routinely offers discounted contract pricing, H-GAC may request Contractor accept amended contract pricing equivalent to the routinely discounted pricing.
Price Increase
Contractors may request a price increase for items priced as Base Bid items and Published Options. The amount of any increase will not exceed actual documented increase in Contractor’s Direct Cost and will not exceed 10% of DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
the previous bid price. Considerations on the percentage limit will be given if the price increase is the result of increased tariff charges or other governmental actions, or other economic factors. Manufacturer price/contract changes involving the sale of motor vehicles will be considered and may be allowed during the entire contract period subject to submission and verification of the proper documentation required for a contract change as referenced in this section.
Price Changes
Any permanent increase or decrease in offered pricing for a base contract item or published option is considered a price change. Temporary increases in pricing by whatever name (e.g., ‘surcharge’, ‘adjustment’, ‘equalization charge’, ‘compliance charge’, ‘recovery charge’, etc.), are also considered to be price changes.
For published catalogs and price sheets as part of an H-GAC contract, requests to amend the contract to reflect any new published catalog or price sheet must be submitted whenever the manufacturer publishes a new document.
The request must include the new catalog or price sheet. All Products shall, at time of sale, be equipped as required under any then current applicable local, state, and federal government requirements. If, during any contract, changes are made to any government requirements which cause a manufacturer's costs of production to increase, Contractor may increase pricing to the extent of Contractor’s actual cost increase. The increase must be substantiated with support documentation acceptable to H-GAC prior to taking effect. Modifications to a Product required to comply with such requirements which become effective after the date of any sale are the responsibility of the Customer.
Requesting Price Increase/Required Documentation
Contractor must submit a written overview of changes requested and reasons for the request, stating the amount of the increase, along with an itemized list of any increased prices, showing the Contractor’s current price, revised price, the actual dollar difference and the percentage of the price increase by line item. Price change requests must be supported with substantive documentation (e.g., notices from suppliers and manufacturers of pricing changes in products, components, transportation, raw materials or commodities, and/or product availability, copies of invoices from suppliers, etc.) clearly showing that Contractor's actual costs have increased per the applicable line-item bid.
The Producer Price Index (PPI) may be used as partial justification, subject to approval by H-GAC, but no price increase based solely on an increase in the PPI will be allowed. This documentation should be submitted in Excel format to facilitate analysis and updating of the website. The letter and documentation must be sent to Lead Program Coordinator, [email protected].
Review/Approval of Requests
If H-GAC approves the price increase, Contractor will be notified in writing; no price increase will be effective until Contractor receives this notice. If H-GAC does not approve Contractor’s price increase, Contractor may terminate its performance upon sixty (60) days advance written notice to H-GAC, however Contractor must fulfill any outstanding Purchase Orders. Termination of performance is Contractor’s only remedy if H-GAC does not approve the price increase. H-GAC reserves the right to accept or reject any price change request.
ARTICLE 24: DELIVERIES AND SHIPPING TERMS
The Contractor agrees to make deliveries only upon receipt of authorized Customer Purchase Order acknowledged by H-GAC. Delivery made without such Purchase Order will be at Contractor’s risk and will leave H-GAC the option of canceling any contract awarded to the Contractor. The Contractor must secure and deliver any item within five (5) working days, or as agreed to on any corresponding customer Purchase Order.
Shipping must be Freight On Board Destination to the delivery location designated on the Customer purchase order. The Contractor will retain title and control of all goods until delivery is completed and the Customer has accepted the delivery. All risk of transportation and all related charges are the responsibility of the Contractor. The Customer will notify the Contractor and H-GAC promptly of any damaged goods and will assist the Contractor in arranging for inspection. The Contractor must file all claims for visible or concealed damage. Unless otherwise stated in the Master Agreement, deliveries must consist only of new and unused merchandise.
ARTICLE 25: RESTOCKING (EXCHANGES AND RETURNS)
There will be no restocking charge to the Customer for return or exchange of any item purchased under the terms of any award. If the Customer wishes to return items purchased under an awarded contract, the Contractor agrees DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
to exchange, these items for other items, with no additional charge incurred. Items must be returned to Contractor within thirty (30) days from date of delivery. If there is a difference in price in the items exchanged, the Contractor must notify H-GAC and invoice Customer for increase price or provide the Customer with a credit or refund for any decrease in price per Customer’s preference. On items returned, a credit or cash refund will be issued by the Contractor to Customer. This return and exchange option will extend for thirty (30) days following the expiration of the term of the Contract. All items returned by the Customer must be unused and in the same merchantable condition as when received. Items that are special ordered may be returned only upon approval of the Contractor.
ARTICLE 26: MANUALS
Each product delivered under contract to any Customer must be delivered with at least one (1) copy of a safety and operating manual and any other technical or maintenance manual. The cost of the manual(s) must be included in the price for the Product offered.
ARTICLE 27: OUT OF STOCK, PRODUCT RECALLS, AND DISCONTINUED PRODUCTS H-GAC does NOT purchase the products sold pursuant to a Solicitation or Master Agreement. Contractor is responsible for ensuring that notices and mailings, such as Out of Stock or Discontinued Notices, Safety Alerts, Safety Recall Notices, and customer surveys, are sent directly to the Customer with a copy sent to H-GAC.
Customer will have the option of accepting any equivalent product or canceling the item from Customer’s Purchase Order. Contractor is not authorized to make substitutions without prior approval.
ARTICLE 28: WARRANTIES, SALES, AND SERVICE
Warranties must be the manufacturer's standard and inclusive of any other warranty requirements stated in the Master Agreement; any warranties offered by a dealer will be in addition to the manufacturer’s standard warranty and will not be a substitute for such. Pricing for any product must be inclusive of the standard warranty.
Contractor is responsible for the execution and effectiveness of all product warranty requests and any claims, Contractor agrees to respond directly to correct warranty claims and to ensure reconciliation of warranty claims that have been assigned to a third party.
ARTICLE 29: TERMINATION PROCEDURES
The Contractor acknowledges that this Master Agreement may be terminated for Convenience or Default.
H-GAC will not pay for any expenses incurred after the termination date of the contract.
A. Convenience
H-GAC may terminate this Master Agreement at any time, in whole or in part, with or without cause, whenever H-GAC determines that for any reason such termination is in the best interest of H-GAC, by providing written notice by certified mail to the Contractor. Upon receipt of notice of termination, all services hereunder of the Contractor and its employees and subcontractors shall cease to the extent specified in the notice of termination.
The Contractor may cancel or terminate this Master Agreement upon submission of thirty (30) days written notice, presented to H-GAC via certified mail. The Contractor may not give notice of cancellation after it has received notice of default from H-GAC.
B. Default
H-GAC may, by written notice of default to the Contractor, terminate the whole or any part of the Master Agreement, in any one of the following circumstances:
(1) If the Contractor fails to perform the services herein specified within the time specified herein or any extension thereof; or
(2) If the Contractor fails to perform any of the other provisions of this Master Agreement for any reason whatsoever, or so fails to make progress or otherwise violates the Master Agreements that completion of services herein specified within the Master Agreement term is significantly endangered, and in either of these two instances does not cure such failure within a period of ten (10) days (or such longer period of time as may be authorized by H-GAC in writing) after receiving written notice by certified mail of default from H-GAC.
DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
(3) In the event of such termination, Contractor will notify H-GAC of any outstanding Purchase Orders and H-GAC will consult with the End User and notify the Contractor to what extent the End User wishes the Contractor to complete the Purchase Order. If Contractor is unable to do so, Contractor may be subject to a claim for damages from H-GAC and/or the End User.
ARTICLE 30: SEVERABILITY
H-GAC and Contractor agree that should any provision of this Master Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Master Agreement, which shall continue in full force and effect.
ARTICLE 31: FORCE MAJEURE
To the extent that either party to this Master Agreement shall be wholly or partially prevented from the performance of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed. Determination of force majeure shall rest solely with H-GAC.
ARTICLE 32: CONFLICT OF INTEREST
No officer, member or employee of the Contractor or Contractors subcontractor, no member of the governing body of the Contractor, and no other public officials of the Contractor who exercise any functions or responsibilities in the review or Contractor approval of this Master Agreement, shall participate in any decision relating to this Master Agreement which affects his or her personal interest, or shall have any personal or pecuniary interest, direct or indirect, in this Master Agreement.
A. Conflict of Interest Questionnaire: Chapter 176 of the Texas Local Government Code requires contractors contracting or seeking to contract with H-GAC to file a conflict-of-interest questionnaire (CIQ) if they have an employment or other business relationship with an H-GAC officer or an officer’s close family member.
The required questionnaire and instructions are located on the H-GAC website or at the Texas Ethics Commission website https://www.ethics.state.tx.us/forms/CIQ.pdf. H-GAC officers include its Board of Directors and Executive Director, who are listed on this website. Respondent must complete and file a CIQ with the Texas Ethics Commission if an employment or business relationship with H-GAC office or an officer’s close family member as defined in the law exists.
B. Certificate of Interested Parties Form – Form 1295: As required by Section 2252.908 of the Texas Government Code. H-GAC will not enter a Contract with Contractor unless (i) the Contractor submits a disclosure of interested parties form to H-GAC at the time the Contractor submits the contract H-GAC, or (ii) the Contractor is exempt from such requirement. The required form and instructions are located at the Texas Ethics Commission website https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.
Respondents who are awarded a Contract must submit their Form 1295 with the signed Contract to H-GAC.
ARTICLE 33: FEDERAL COMPLIANCE
Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. With regards to “Rights to Inventions Made Under a Contract or Master Agreement,” If the Federal award meets the definition of “funding Master Agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding Master Agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Master Agreements,” and any implementing regulations issued by the awarding agency. Contractor agrees to be wholly compliant with the provisions of 2 CFR 200, Appendix II.
Additionally, for work to be performed under the Master Agreement or subcontract thereof, including procurement of materials or leases of equipment, Contractor shall notify each potential subcontractor or supplier of the Contractor's federal compliance obligations. These may include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC
Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.), (d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990; (e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92- 255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Master Agreement; (k) the requirements of any other nondiscrimination statute(s) which may apply to this Master Agreement; (l) applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations at 40 CPR Part 15; (m) applicable provisions of the Davis- Bacon Act (40 U.S.C. 276a - 276a7), the Copeland Act (40 U.S.C. 276c), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327- 332), as set forth in Department of Labor Regulations at 20 CPR 5.5a; (n) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).
ARTICLE 34: PROHIBITION ON CONTRACTING WITH ENTITIES USING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT (EFFECTIVE AUG. 13, 2020 AND AS AMENDED OCTOBER 26, 2020)
Pursuant to 2 CFR 200.216, Contractor shall not offer equipment, services, or system that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Covered telecommunications equipment or services means 1) telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); 2) for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3) telecommunications or video surveillance services provided by such entities or using such equipment; or 4) telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. Respondent must comply with requirements for certifications. The provision at 48 C.F.R Section 52.204-26 requires that offerors review SAM prior to completing their required representations. This rule applies to all acquisitions, including acquisitions at or below the simplified acquisition threshold and to acquisitions of commercial items, including commercially available off the-shelf items.
ARTICLE 35: DOMESTIC PREFERENCE
In accordance with 2 CFR 200.322, as appropriate and to the extent consistent with law, when using federal grant award funds H-GAC should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). H-GAC must include this requirement in all subawards including all contracts and purchase orders for work or products under the federal grant award. If Contractor intends to qualify for Purchase Orders using federal grant money, then it shall work with H-GAC to provide all required certifications and other documentation needed to show compliance.
ARTICLE 36: CRIMINAL PROVISIONS AND SANCTIONS
The Contractor agrees to perform the Master Agreement in conformance with safeguards against fraud and abuse as set forth by the H-GAC, the State of Texas, and the acts and regulations of any related state or federal agency.
The Contractor agrees to promptly notify H-GAC of any actual or suspected fraud, abuse, or other criminal activity DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC