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CITY OF CORONA
NOTICE OF PUBLIC HEARING & REVIEW
DRAFT CONSOLIDATED PLAN &
ACTION PLAN
Program
Description:
Notice is hereby given that the City of Corona has prepared the Draft 2025-2029 Consolidated Plan and Draft 2025-2026 Annual Action Plan in accordance with U.S. Department of Housing and Urban Development (HUD) requirements to prepare and submit a Consolidated Plan every five years and an Action Plan every year, every five years as a condition of receiving annual allocations of Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs funds.
The Consolidated Plan establishes the priority housing, community and economic development needs of the City and provides a strategy for the types of projects that will receive CDBG and HOME funds during the five-year period to address specific goals related to the provision of decent housing, a suitable living environment and expanded economic opportunity for low- and moderate-income residents. The proposed goals included in the Draft 2025-2029 Consolidated Plan include: 1) Affordable Housing, 2) Public Services, 3) Community Facilities, 4) Infrastructure, 5) Planning and Administration.
The Action Plan establishes the programs and activities to be undertaken using CDBG and HOME funds during the 2025-2026 program year beginning July 1, 2025 and ending June 30, 2026. The City anticipates receiving $1,097,298 of CDBG funds and $405,214 of HOME funds for the 2025-2026 program year and anticipates receiving similar allocations for the subsequent four program years covered by the Draft 2025-2029 Consolidated Plan. In addition, the City Action Plan includes any prior year CDBG and HOME funds. Annual allocations of CDBG and HOME funds are subject to change based on federal appropriations and any changes to the HUD grant allocation formulas or data used in the formulas are captured in the final version of the plans submitted to HUD. 30 Day Public
Review Period
Copies of these draft documents will be available to the public for review and comment for 30 days. Individuals wishing to express their views concerning the above-referenced documents and proposed activities may provide written comments to the City on or before 4:00 p.m. on July 2, 2025, by emailing those comments to Frank Perez at [email protected]
DATE: June 2, 2025 to July 2, 2025
ONLINE: https://www.coronaca.gov/government/departmentsdivisions/cdbg HARD COPY: City Clerk’s Office
400 S. Vicentia Avenue, Corona, CA 92882
&
Corona Public Library
650 South Main Street
Corona, California 92882
Public Hearing You are invited to attend a public hearing to be held by the City Council to provide public comments regarding housing and community development needs, priority non-housing community development needs, strategies for affirmatively furthering fair housing, goals outlined in the Consolidated Plan, proposed activities in the Action Plan, and program performance. The public hearing will take place as follows:
DATE: July 2, 2025
TIME: 6:00 PM
LOCATION: City Hall
400 S. Vicentia Avenue, Corona, CA
ADA: It is the intention of the City to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Clerk, at (951)736-2201 at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible.
LAP: Spanish:
Si necesita más información sobre este aviso o la traducción de documentos en español, comuníquese con Frank Perez al (951) 817-5715.
City Contact: Questions and written comments may be addressed to Frank Perez, Housing & Homeless Solutions Division, 400 S. Vicentia, Corona, CA 92882.
City Clerk: Sylvia Edwards
Published: [Friday, May 30, 2025]
CIUDAD DE CORONA
AVISO DE AUDIENCIA PÚBLICA Y REVISIÓN
BORRADOR DEL PLAN CONSOLIDADO Y
DEL PLAN DE ACCIÓN
Descripción
del programa:
Por medio de la presente se notifica que el Ayuntamiento de la Ciudad de Corona ha preparado el Borrador del Plan Consolidado 2025-2029 y el Borrador del Plan de Acción Anual de 2025-2026 conforme a los requisitos del Departamento de Vivienda y Desarrollo Urbano de los Estados Unidos (HUD, por sus siglas en inglés) para preparar y presentar un Plan Consolidado cada cinco años y un Plan de Acción cada año como condición para recibir asignaciones anuales de los fondos de los programas de Subsidios Globales para el Desarrollo Comunitario (CDBG, por sus siglas en inglés) y Asociaciones para Inversiones en Vivienda (HOME, por sus siglas en inglés).
El Plan Consolidado establece las necesidades prioritarias en materia de vivienda, comunidad y desarrollo económico de la ciudad y proporciona una estrategia para los tipos de proyectos que recibirán fondos de CDBG, HOME, y ESG durante el período de cinco años para abordar metas específicas relacionadas al suministro de vivienda decente, medio ambiente apropiado y ampliar las oportunidades económicas para los residentes de ingresos bajos y moderados. Las metas propuestas incluidas en el Borrador del Plan Consolidado 2025-2029 incluyen: 1) Vivienda asequible, 2) Servicios públicos, 3) Instalaciones comunitarias, 4) Infraestructura, 5) Planificación y administración.
El Plan de Acción establece los programas y actividades a realizar utilizando fondos de CDBG, HOME, y ESG durante el año del programa iniciando en Julio 1, 2025 y finalizando el Junio 30, 2026. El Ayuntamiento anticipa recibir $1,097,298 de fondos de CDBG y $405,214 de fondos de HOME para el año del programa 2025-2026 y anticipa recibir asignaciones similares para los cuatro años de programas subsecuentes cubiertos por el Borrador del Plan Consolidado 2025-2029. Además, el Plan de Acción de la Ciudad incluye todos los fondos CDBG y HOME del año anterior. Las asignaciones anuales de los fondos CDBG y HOME están sujetas a cambios según las asignaciones federales y cualquier cambio en las fórmulas de asignación de subvenciones de HUD o los datos utilizados en las fórmulas se capturan en la versión final de los planes presentados ante HUD.
Período de
revisión
pública de 30
días:
Las copias de los borradores de dichos documentos estarán disponibles para que el público los revise y comente durante 30 días. Las personas que deseen expresar sus puntos de vista con respecto a los documentos mencionados anteriormente y las actividades propuestas pueden proporcionar comentarios por escrito al Ayuntamiento antes de las 4:00 p.m. del 2 de julio de 2025 enviando esos comentarios por correo electrónico a Frank Perez a [email protected]
FECHA: 2 de junio, 2025 al 2 de julio, 2025
EN LÍNEA: https://www.coronaca.gov/government/departmentsdivisions/cdbg
COPIA IMPRESA: Oficina del Secretario Municipal
400 S. Vicentia Avenue, Corona, CA 92882
Y
Biblioteca Pública de Corona
650 South Main Street, Corona, California 92882
Audiencia
pública:
Está invitado a asistir a una audiencia pública que celebrará el Ayuntamiento para que el público pueda expresar sus opiniones sobre las necesidades de vivienda y desarrollo comunitario, las necesidades prioritarias de desarrollo comunitario no relacionadas con la vivienda, las estrategias para promover de manera afirmativa la vivienda justa, los objetivos descritos en el Plan Consolidado, las actividades propuestas en el Plan de Acción y el rendimiento del programa.
La audiencia pública tendrá lugar de la siguiente manera:
FECHA: 2 de julio 2025
HORA: 6:00 PM
LUGAR: Ayuntamiento de la Ciudad
400 S. Vicentia Avenue, Corona, CA
ADA: La intención de la Ciudad es cumplir con la Ley de Estadounidenses con Discapacidades (ADA) en todos los aspectos. Si, como asistente o participante en esta reunión, necesita asistencia especial más allá de la que normalmente se proporciona, la Ciudad intentará acomodarlo de todas las maneras razonables.
Póngase en contacto con la Oficina del llamando con secretario Municipal al (951)736-2201 al menos 48 horas antes de la reunión para informarnos de sus necesidades y determinar si es posible realizar alguna adaptación.
Contacto de la
ciudad:
Las preguntas y comentarios escritos pueden ser enviados a Frank Perez, División de Vivienda y Soluciones para Personas sin Hogar, 400 S. Vicentia, Corona, CA 92882.
Secretario
Municipal:
Sylvia Edwards
Publicado: [Viernes, 30 de mayo 2025]
Administered by:
The City of Corona
Housing and Homeless Services Division
https://www.coronaca.gov/departments/city-managers-office/housing/programs
RESIDENTIAL REHABILITATION
PROGRAM GUIDELINES
REVISED JUNE 2, 2025
TABLE OF CONTENTS
I. GENERAL PROVISIONS.................................................................................................................- 1 - A. Purpose of Program................................................................................................................- 1 - B. Program Funding Source .......................................................................................................- 1 - C. CDBG and HOME Funds for Improvements .........................................................................- 1 - D. Equal Opportunity...................................................................................................................- 1 - E. Relocation................................................................................................................................- 1 - F. Applicability of Federal, State, and Local Regulations/Authority to Administer................- 1 - II. PROGRAM ASSISTANCE...........................................................................................................- 3 - A. RRP Assistance........................................................................................................................- 3 - B. Forgivable Loan Terms and Obligations...............................................................................- 4 - III. HOUSEHOLD/PROPERTY SELECTION & ELIGIBILITY.............................................................- 5 - A. Ownership...............................................................................................................................- 5 - B. Property Title Condition .........................................................................................................- 6 - C. Principal Residence.................................................................................................................- 6 - D. Location...................................................................................................................................- 6 - E. Eligible Types of Structures (Dwelling Units).......................................................................- 6 - F. Homeowner’s Insurance ........................................................................................................- 6 - G. HOME Maximum Per-Unit Subsidy Limits and Underwriting.............................................- 7 - H. Household Income..................................................................................................................- 7 - I. Creditworthiness for Loan and Grant .......................................................................................- 7 - J. Improvements ............................................................................................................................- 8 - K. Conflict of Interest...................................................................................................................- 8 - L. Fraudulent Application...........................................................................................................- 8 - IV. RESALE/SUBORDINATIONS/REFINANCES.............................................................................- 9 - A. Resale Amount........................................................................................................................- 9 - B. Refinancing to Reduce Monthly Payments...........................................................................- 9 - C. Withdrawal of Equity – City Loan Pay-Off Required.............................................................- 9 - V. HAZARD TESTING REQUIREMENTS ......................................................................................- 10 - A. Lead-Based Paint Evaluation and Requirements for Pre-1978 Units ................................- 10 - B. Radon.....................................................................................................................................- 10 - C. Asbestos ................................................................................................................................- 11 - VI. REHABILITATION PROCESS....................................................................................................- 12 - A. Initial Inspection....................................................................................................................- 12 - B. Work Write-Up ......................................................................................................................- 12 - C. Cost Estimate ........................................................................................................................- 12 - D. Bidding, Contractor Eligibility, and Contract Award ..........................................................- 12 - E. Notice to Proceed..................................................................................................................- 13 - F. Progress Inspections ............................................................................................................- 13 - G. Change Orders ......................................................................................................................- 14 - H. Final Inspection.....................................................................................................................- 14 - I. HUD IDIS Responsibilities........................................................................................................- 14 - J. Conflict Resolution ...................................................................................................................- 14 - VII. REQUIRED RECORDKEEPING AND FILES ..............................................................................- 16 - A. Specific HOME Program Recordkeeping Requirements:...................................................- 16 -
VIII. PROGRAM DATABASE ............................................................................................................- 18 - IX. LOAN DEFAULTS/CHARGE OFFS...........................................................................................- 19 - X. LOAN DATABASE/CLOSING THE LOAN FILE........................................................................- 20 - XI. APPEALS...................................................................................................................................- 21 - XII. PROGRAM CHANGES..............................................................................................................- 22 - Exhibit A – Rehabilitation Property Standards.................................................................................- 23 - Exhibit B – Required Documents (Deliverables)...............................................................................- 27 - Exhibit C – HOME Program Maximum Per-Unit Subsidy Limit ......................................................- 29 - Exhibit D – HOME After-Rehabilitation Property Value Limits .......................................................- 30 - Exhibit E – HOME Income Limits .......................................................................................................- 31 -
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I. GENERAL PROVISIONS
A. Purpose of Program
The primary objective of the Residential Rehabilitation Program (RRP or Program) is to provide Applicants with financial assistance necessary to rehabilitate and preserve affordable housing owned and occupied by low- and moderate income households in the City of Corona (City). These objectives will be met through the correction of building code violations and completion of general property improvements.
B. Program Funding Source
The primary funding sources for the Program include Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds provided to the City from the U.S. Department of Housing and Urban Development (HUD).
C. CDBG and HOME Funds for Improvements
In accordance with the HOME regulation 24 CFR 92.505(a), funds shall be utilized to bring owner-occupied properties up to the City’s Rehabilitation Property Standards (Exhibit A) and for eligible soft costs such as City Staff and consultant project delivery costs, appraisals, credit reports, permit fees, inspection services, application processing, escrow fees, and loan portfolio management.
D. Equal Opportunity
Applicants will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, creed, ancestry, national or ethnic origin, age, family or marital status, handicap or disability, or any other arbitrary basis. In addition, applicants may not discriminate in the use, occupancy, and awarding of contracts with respect to the property to be rehabilitated with the assistance of an RRP loan or grant.
E. Relocation
Relocation is not contemplated as a part of this rehabilitation activity, however if an unanticipated event occurs which requires temporary relocation, such relocation shall be performed in compliance with the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 and Section 104(d) and may be paid for using program funds.
F. Applicability of Federal, State, and Local Regulations/Authority to Administer
While all rehabilitation loans or grants are subject to the requirements of these Guidelines, there may be additional special provisions and limitations depending on changing requirements of the funding source. Consequently, additional requirements not shown in these Guidelines may apply and, thus, the City Manager (Manager) or their designee may amend these Guidelines from time to time to reflect changes in the
- 2 -
requirements of the funding sources for this Program.
The City Manager (or designee)_ shall have authority to modify eligibility requirements and loan or grant limits at their discretion to address critical home improvement needs.
The City Manager (or designee)_may also approve the subordination of the City’s program loan lien position in the event that a borrower refinances a prior-recorded loan to improve their mortgage terms. Subordination requests involving cash-out financing will be denied unless the borrower demonstrates a financial hardship.
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II. PROGRAM ASSISTANCE
A. RRP Assistance
A maximum $50,000 forgivable loan per owner-occupied dwelling unit is available to eligible households (RRP Loan).
A maximum $50,000 grant is available to eligible households that own and occupy a mobilehome (as defined in California Health and Safety Code § 180081 ) or a
manufactured home (as defined in California Health and Safety Code § 170072 ).
Note: The City Manager (or designee) may increase the RRP assistance level on a caseby-case basis when necessary to address critical housing needs. An example of a critical housing need is when additional funding is necessary to address all of the repairs necessary to bring an entire dwelling unit up to the City’s Rehabilitation Property Standards, as required by the HOME program regulations. 1 "Mobilehome" – Health and Safety Code § 18008 - means a structure that was constructed prior to June 15, 1976, is transportable in one or more sections, is eight body feet or more in width, or 40 body feet or more in length, in the traveling mode, or, when erected onsite, is 320 or more square feet, is built on a permanent chassis and designed to be used as a single-family dwelling with or without a foundation system when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein. "Mobilehome" includes any structure that meets all the requirements of this paragraph and complies with the state standards for mobilehomes in effect at the time of construction.
2 “Manufactured home” - Health and Safety Code § 17007 - means a structure that was constructed on or after June 15, 1976, is transportable in one or more sections, is eight body feet or more in width, or 40 body feet or more in length, in the traveling mode, or, when erected on site, is 320 or more square feet, is built on a permanent chassis and designed to be used as a single-family dwelling with or without a foundation when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein. “Manufactured home” includes any structure that meets all the requirements of this paragraph except the size requirements and with respect to which the manufacturer voluntarily files a certification and complies with the standards established under the National Manufactured Housing Construction and Safety Act of 1974.
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B. Forgivable Loan Terms and Obligations
Term: Twenty (20) years
Interest Rate: Zero percent (0%) interest
Repayment: No monthly payments. Loan forgiveness of ¼ of the principal balance is effective upon the 5th, 10th, 15th, and 20th anniversary of the recordation of the City’s Deed of Trust. To qualify for forgiveness, Applicants must continuously reside in the dwelling for the length of the loan. The unpaid principal balance is payable upon the earlier of:
1. The sale, conveyance, transfer, lease, rental, hypothecation (agreeing to use the dwelling unit as collateral in exchange for another loan) of the Property, or any part thereof, or any interest therein, or divestment of title or any interest therein in any manner or way, whether voluntarily or involuntarily, without the prior written consent of the City being first had and obtained; or
2. Failure to make any payments due under the Note; or
3. Failure to perform any obligation under the Deed of Trust securing the Note, or any other Deed of Trust encumbering the Property.
Participant may pre-pay the RRP Loan at any time without penalty. All payments received on account of the Note shall be applied to reduction of the principal balance.
The RRP Loan is not assumable except under the limited
circumstances listed below. The following allowable assumptions shall not be construed as a transfer and do not affect loan forgiveness:
1. The transfer of the Property to the surviving joint tenant by devise, descent or operation of the law, on the death of a joint tenant;
2. A transfer of the Property where the spouse becomes an owner of the Property;
3. A transfer of the Property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the spouse becomes an owner of the Property;
4. A transfer to an intervivos trust in which the Borrower is and remains the beneficiary and occupant of the Property.
Security: The City’s assistance will be in the form of a secured mortgage recorded no lower than a third Deed of Trust.
Loan to Value: The total indebtedness on eligible properties may not exceed one hundred and twenty-five percent (125%) of the value of the property as determined by City Staff.
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III. HOUSEHOLD/PROPERTY SELECTION & ELIGIBILITY
Income-qualified Applicants shall receive assistance on a first-come, first-served basis subsequent to the submittal of a complete application inclusive of all required documentation (see Exhibit B). Eligibility is determined based on the criteria below.
A. Ownership
The Applicant must be listed on the Grant Deed and ownership information shall be confirmed by a title search or a recent review of recorded ownership information pursuant to 24 CFR 92.254(c). The City shall verify ownership by obtaining a Policy of Insurance of Record Title (PIRT), American Land Title Association (ALTA), or other similar title search to confirm ownership. For the purposes of this program, a PIRT shall be sufficient because it provides the City with specific assurances against monetary loss, not to exceed $150,000, as a result of any errors in the information provided. The information provided in a PIRT Schedule A includes the owner of record, legal description and monetary liens of record.
The form of homeownership shall be in fee simple title in a 1-unit dwelling or in a condominium unit, or as Registered Owner of a mobilehome unit.
For HOME-funded projects, §92.254(c) provides additional forms of homeownership specifically for residential rehabilitation projects as follows:
• Inherited property. Inherited property with multiple owners: Housing for which title has been passed to several individuals by inheritance, but not all heirs reside in the housing, sharing ownership with other nonresident heirs. (The occupant of the housing has a divided ownership interest.) The City may assist the owneroccupant if the occupant is low-income, occupies the housing as his or her principal residence, and pays all the costs associated with ownership and maintenance of the housing (e.g., mortgage, taxes, insurance, utilities). • Life estate. The person who has the life estate has the right to live in the housing for the remainder of his or her life and does not pay rent. The City may assist the person holding the life estate if the person is low-income and occupies the housing as his or her principal residence.
• Inter vivos trust, also known as a living trust. A living trust is created during the lifetime of a person. A living trust is created when the owner of property conveys his or her property to a trust for his or her own benefit or for that of a third party (the beneficiaries). The trust holds legal title and the beneficiary holds equitable title. The person may name him or herself as the beneficiary. The trustee is under a fiduciary responsibility to hold and manage the trust assets for the beneficiary.
The City may assist if all beneficiaries of the trust qualify as a low-income family and occupy the property as their principal residence (except that contingent beneficiaries, who receive no benefit from the trust nor have any control over the trust assets until the beneficiary is deceased, need not be low-income). The
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trust must be valid and enforceable and ensure that each beneficiary has the legal right to occupy the property for the remainder of his or her life. • Beneficiary deed. A beneficiary deed conveys an interest in real property, including any debt secured by a lien on real property, to a grantee beneficiary designated by the owner and that expressly states that the deed is effective on the death of the owner. Upon the death of the owner, the grantee beneficiary receives ownership in the property, subject to all conveyances, assignments, contracts, mortgages, deeds of trust, liens, security pledges, and other encumbrances made by the owner or to which the owner was subject during the owner's lifetime. The City may assist if the owner qualifies as low-income and the owner occupies the property as his or her principal residence.
B. Property Title Condition
For Loan-funded projects, the property title shall be free of mechanic’s liens, tax liens, and other liens as determined by the City that may be detrimental to the security of the City’s loan.
C. Principal Residence
The dwelling must be the Applicant’s principal residence at the point of application and must remain the Applicant’s principal residence for the duration of the loan. During the term of the RRP Loan, Applicant shall occupy the dwelling unit for at least ten (10) consecutive months out of each calendar year. The existing grant deed or deed of trust must list all current owners of the property. Property owners shall be construed to be any person(s) or legal entity that holds title to the property or mobile/manufactured housing unit being rehabilitated. If there are multiple owners, the signature of each title holder is required on all appropriate documents. The City will verify property ownership and require all persons currently on title to give written consent to all work proposed to be done on the dwelling, prior to contracting or initiating such work.
D. Location
The dwelling unit must be located within the City limits.
E. Eligible Types of Structures (Dwelling Units)
Single-family homes, condominiums, townhomes, mobilehomes, and manufactured housing are eligible for RRP assistance.
F. Homeowner’s Insurance
The Applicant must maintain homeowner’s insurance at the time of application. For loan funded projects, homeowner’s insurance shall be in full force and effect for the duration of the loan term and the Applicant shall add the City of Corona as a loss payee
- 7 -
on the policy, as a condition of the loan.
G. HOME Maximum Per-Unit Subsidy Limits and Underwriting For RRP Loans and grants using HOME Funds, the amount of HOME funds committed to the RRP Loan or grant may not exceed the HOME Maximum Per-Unit Subsidy Limit pursuant to 24 CFR 92.250(a). See Exhibit C for the current HOME Maximum Per-Unit Subsidy Limits.
Based on the $50,000 RRP Loan or grant limits included in these Guidelines, the City complies with 24 CFR 92.250(a) at the program level and analysis on a project-by-project basis is not required unless the City Manager approves a higher loan or grant limit pursuant to their authority in Section F of these Guidelines.
Pursuant to 24 CFR 92.250(b)(3), a market analysis or evaluation of developer capacity is not required. HOME underwriting analysis is not required because RRP Loans are not amortizing.
H. Household Income
To determine household income for all Applicants, the City will use the Annual Income determination method as defined by HUD at 24 CFR Part 5.609. All persons on the title to the principal residence and all persons living in the principal residence are considered household members for the purposes of determining income eligibility unless it can be proven through evidence satisfactory to the City that a person on the title is not living in the principal residence. Pursuant to 24 CFR 92.203(b)(1), the value of the Applicant’s principal residence shall be excluded from the calculation of net family assets, as defined in 24 CFR 5.603(d)(1) The City must calculate the annual income of the family by projecting the prevailing rate of income of the family for a 12 month period at the time the City determines that the family is income eligible. Pursuant to 24 CFR
92.203(d)(2), if more than six (6) months has elapsed between the City’s income determination and the execution of agreements, the City must re-examine the family’s income to confirm eligibility. The gross annual income for all household members cannot exceed 80 percent of area median income adjusted for household size as published annually by HUD.
Pursuant to 24 CFR 92.203(b)(1)(i), the City must determine annual income by examining at least two (2) months of source documents evidencing annual income (e.g., wage statement, interest statement, unemployment compensation statement) for the family.
The current HUD-published Income Limits may be found in Exhibit E.
I. Creditworthiness for Loan and Grant
Applicants must be creditworthy in order to qualify. An Applicant will not be considered creditworthy if any of the following apply:
• The Applicant’s credit report shows one (1) or more thirty (30)-day late payments on any mortgage secured against the property to be rehabilitated within the previous
- 8 -
twelve (12) months.
• The Applicant’s gross monthly income is less than all their monthly revolving debt including the mortgage payment.
• The Applicant has filed bankruptcy within the past two (2) years. • The Applicant is not current on all property taxes. A deferment of property taxes or property tax payment plan is acceptable as long as all required installment payments are current.
• The Applicant is not current on all mortgage payments. A deferment of the mortgage payment plan is acceptable as long as all required installment payments are current. • The property has a reverse mortgage.
• The property to be rehabilitated has judgments (i.e., creditor liens, etc.) mechanics liens, and other liens that would jeopardize the security of the City’s Loan.
J. Improvements
In order to qualify and to be eligible, no work shall commence prior to:
• Application approval;
• Full execution of RRP Loan or Grant Agreement;
• Full execution of a Construction Agreement;
• Issuance of a Notice to Proceed by the City.
K. Conflict of Interest
No member of the governing body of the City and any other official, employee, or agent of the City Government who exercises policy, decision-making functions or responsibilities in connection with planning and implementation of the program shall be directly or indirectly eligible for RRP assistance. This restriction shall continue for two (2) years after an individual’s relation with the City ends.
L. Fraudulent Application
If an Applicant knowingly makes a misstatement or omission in any statement, document or application in connection with the Applicant’s application for RRP assistance, as determined at the sole discretion of the City, the Applicant shall be prohibited from applying for RRP assistance for a period of three (3) years from the date the City notifies the Applicant of its discovery of such misstatement or omission. In addition to the disqualification from the RRP, the Applicant may be subject to both civil and criminal prosecution and a demand for immediate repayment of any funds disbursed to the Applicant under the RRP.
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IV. RESALE/SUBORDINATIONS/REFINANCES
A. Resale Amount
The property shall not be sold for less than the sum of the existing liens, encumbrances, and interest, including property tax liability.
B. Refinancing to Reduce Monthly Payments
Refinancing of a first mortgage is allowed for the purpose of reducing monthly payments on the first mortgage loan due to lower interest rates. In no case, shall the amount of the new first mortgage exceed the then outstanding balance of the original first mortgage plus non-recurring closing costs (not to exceed 4% of the new first mortgage loan amount) associated with the refinance. The new first mortgage shall be a 15-30 year term with a fixed interest rate loan. Under these circumstances only, a request for subordination of the City’s second Deed of Trust may be reviewed and approved by City Staff.
C. Withdrawal of Equity – City Loan Pay-Off Required
The withdrawal of equity from the property for any reason will require the immediate repayment of the City’s Loan. This includes the withdrawal of equity (i.e., obtaining additional loans against the property senior to the City’s Loan such as a first mortgage) for all purposes including, but not limited to: (1) revolving credit debt; (2) refinance or payoff of a third deed of trust or other form of lien junior to the City’s Deed of Trust; or (3) new first mortgage that includes mortgage payment arrearages. Subordination requests involving cash-out financing will be denied unless the borrower demonstrates a financial hardship.
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V. HAZARD TESTING REQUIREMENTS
A. Lead-Based Paint Evaluation and Requirements for Pre-1978 Units As part of the program application, owners are provided with information about the dangers of lead-based paint. Evidence of receipt of this information is maintained in the project file. The lead-based paint requirements can have a significant impact on the final scope of work. If the housing unit in question was built prior to January 1, 1978, the leadbased paint requirements apply. Based on the amount of the rehabilitation hard costs, different levels of action are required on the part of the City, as shown in the following table:
<$5,000 $5,000-$25,000 >$25,000
Approach to Lead
Hazard Evaluation and
Reduction
Do no harm Identify and control
lead hazards
Identify and abate
lead hazards
Notification Yes Yes Yes
Lead Hazard
Evaluation
Paint testing of
surfaces to be
disturbed by
rehabilitation
Paint testing of
surfaces to be
disturbed by
rehabilitation
AND
Risk assessment
Paint testing of
surfaces to be
disturbed by
rehabilitation
AND
Risk assessment
Lead Hazard
Reduction
Repair surfaces
disturbed during
rehabilitation, use
lead-safe work
practices, clearance
test of work site upon
completion.
Interim controls, leadsafe work practices,
clearance test of unit
upon completion
Complete abatement,
lead-safe work
practices, clearance
test of unit upon
completion
Any required lead-based paint inspections (initial and clearance) will be performed by a qualified lead-based paint testing firm. The cost of initial testing and clearance will be paid by the City. In the event that an initial clearance test fails, it will be the contractor’s responsibility to pay for supplemental clearance tests. The contractor engaged to encapsulate and/or stabilize lead-based paint will not be paid until evidence of a lead-based paint clearance is presented to the City. Lead-based paint inspection reports and risk assessments (as applicable) will be provided to the owner and made available to contractors as an appendix to the Work Description.
B. Radon
Pursuant to 24 CFR Part 58 addressing National Environmental Policy Act reviews, all properties shall be tested for the presence of Radon Gas at the City’s expense. The EPA recommends taking action to reduce Radon Gas levels if they are measured at 4 pCi/L or higher. In the event that Radon Gas levels exceed the threshold, a copy of the Radon Gas testing report will be attached to the Work Description so that appropriate mitigation measures are carried out as part of the rehabilitation project.
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C. Asbestos
Certain aspects of rehabilitation work on dwelling units such as demolition or removal of materials may necessitate testing for, and potential abatement of, certain Asbestos Containing Materials (ACM). The cost of initial testing and clearance will be paid by the City. In the event that an initial clearance test fails, it will be the contractor’s responsibility to pay for supplemental clearance tests.
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VI. REHABILITATION PROCESS
A. Initial Inspection
An initial inspection shall be conducted by City Staff or a qualified consultant to determine the current conditions of the property. Any conditions that do not meet the City’s Rehabilitation Property Standards (Exhibit A) and incipient deficiencies shall be noted and photographed.
B. Work Write-Up
A work write-up shall be prepared by City Staff or a qualified consultant to include rehabilitation work items necessary to address all conditions that do not meet the City’s Rehabilitation Property Standards. Pursuant to 24 CFR 92.251(b)(1), for projects assisted with HOME funds, the property must meet these standards upon project completion.
The work write-up shall be in sufficient detail to establish the basis for a uniform inspection of the housing to determine compliance with the City’s Rehabilitation Property Standards, in accordance with 24 CFR 92.251(b)(2).
C. Cost Estimate
Based on the work write-up, the City’s rehabilitation consultant shall prepare a written cost estimate in compliance with 24 CFR 92.251(b)(3) to assist in determining the reasonableness of bids received from contractors. The cost estimate shall be reviewed and approved by City Staff prior to bidding.
D. Bidding, Contractor Eligibility, and Contract Award
1. Applicants may NOT perform repairs themselves. All work must be performed by contractors meeting the requirements of paragraph 2, below and subject to a written construction agreement between the Applicant and the contractor (Construction Agreement). The Construction Agreement shall set forth a work schedule and budget approved by the Applicant and the City. The work write-up shall be used by the Applicant to solicit not less than three (3) bids from eligible contractors. Of the bids submitted by the Applicant to the City, the Applicant shall award the contract to the qualified contractor whose bid is the lowest in price, provided that the costs are reasonable in comparison to the cost estimate generated prior to bidding.
Acceptability of line item bids shall be determined based on a deviation that is not greater than or less than 20% of the line item estimate. The contractor entering the Construction Agreement shall attend a pre-construction meeting with the City prior to the commencement of the work. The City provides technical assistance and support to the Applicant during the bidding process.
2. The City will accept letters of interest from qualified contractors and will make those contractors known to homeowners upon request.. Applicants may select their own contractors as long as they satisfy the requirements set forth below. Eligible contractors will submit the following documentation to the City:
• A photocopy of their current license from the State of California Contractors
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State License Board indicating the classification ("B" for general and "C” for specialized work). Prior to the execution of each construction contract, City Staff shall confirm the validity of the contractor’s license by accessing the California State Licensing Board website at http://www.cslb.ca.gov/.
Contractors with invalid licenses or pending complaints will not be permitted to participate in the Program.
• Certificate of insurance for general liability and automobile insurance in an amount not less than one million dollars ($1,000,000) naming the City as an additional insured, and a copy of the additional insured endorsement. • Evidence of current workers' compensation coverage.
• Copy of their current City Business License.
3. Quarterly reviews of the interested contractor list shall be conducted by the Program Consultant to determine that the listed contractors are licensed, perform quality work, maintain adequate insurance coverage and are not suspended or debarred form participation on federally-assisted projects.
Prior to the execution of each Construction Agreement, City Staff shall verify that the contractor’s company name and all listed personnel are not included in HUD’s most recent list of contractors debarred from participating in federally funded projects by accessing the System for Award Management website at www.sam.gov.
Contractors that do not meet the requirements above shall be removed from the interested contractor list. Contractors who fail to perform quality work or follow program requirements shall be removed from the list and shall be ineligible to participate in future RRP projects.
E. Notice to Proceed
A Notice to Proceed shall be issued three (3) days subsequent to the execution of loan documents or a grant agreement and the Construction Agreement or subsequent to the recordation of the Deed of Trust for RRP Loan projects, whichever is later. HOME regulations require projects to be completed within four (4) years of the date of execution of the Construction Agreement. However, most rehabilitation projects should be completed within six (6) months.
F. Progress Inspections
Pursuant to 24 CFR 92.251(b)(3), progress inspections shall be conducted by City Staff or qualified consultants during the rehabilitation process prior to approval of any 95% progress payments to ensure that work is completed in compliance with the Rehabilitation Property Standards and the Construction Agreement. The work write-up incorporated into the Contractor Agreement shall be used to guide the inspection of the work. Payment shall be made in the amount of 95% of the value of work items satisfactorily completed. Satisfactory completion of the work shall include the submittal of signed-off permits (as required for certain work items) and the submittal of written warranties for material and workmanship, including manufacturer’s warranties for
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products installed. A 5% retention shall be withheld until 35 calendar days subsequent to the recordation of a Notice of Completion with the County of Riverside.
G. Change Orders
Change orders shall be considered and approved by the Program Consultant and City Staff on an as-needed basis for documented unforeseen circumstances or to meet program objectives in the sole and absolute discretion of the City. A cost analysis shall be performed of any change order that would add additional scope and cost to the contract. This analysis shall be performed to establish cost reasonableness. The contractor shall furnish information on the cost of materials, overhead and profit so that the City may determine the reasonableness of the proposed change order.
H. Final Inspection
Subsequent to receipt of the contractor’s final invoice, City Staff or qualified consultants shall visit the property to review the completed rehabilitation work with the Applicant to ensure that all contracted work has been completed in compliance with the Rehabilitation Property Standards and the Construction Agreement to the satisfaction of the City and the Applicant. Final photographs of the completed work shall be obtained and filed with the photographs from the initial inspection to show the conditions of the property before/after. The inspection shall result in a written certification by City Staff or qualified consultants that the property meets the City’s Rehabilitation Property Standards and that all work was performed in accordance with the work write-up.
I. HUD IDIS Responsibilities
Upon completion of the rehabilitation work and receipt of the Escrow Closing Statement showing the total eligible project expenses paid, the Program Consultant shall enter the activity into IDIS, including setup details, completion data, and activity funding. The Program Consultant performs a review of the rehabilitation file to harvest the data necessary for IDIS. Subsequently, funds are drawn from HUD and the activity is marked complete.
IDIS Roles at the City of Corona:
Management Analyst: Management of RRP project escrow
Program Consultant: Activity Setup and Funding, Activity Accomplishments, Voucher Entry
Housing and Homeless Solutions Manager: IDIS Voucher Approval, Local IDIS Administrator
J. Conflict Resolution
City Staff and Program Consultants shall be available to Applicants and contractors to clarify understanding of the terms and conditions of the Construction Agreement. In the event that a mutually agreeable solution to a particular dispute cannot be reached, the
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parties to the Construction Agreement shall follow the conditions outlined in the Construction Agreement concerning dispute resolution and termination.
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VII. REQUIRED RECORDKEEPING AND FILES
Files will be maintained to document the significant history of RRP activities for all projects. The City must maintain these files for a period not less than five (5) years following the recordation of the Notice of Completion or repayment of loan funds, whichever is later.
Project files shall include, at a minimum:
• The application and all supporting documentation related to income and owneroccupancy, and property information reports. • Official correspondence and the Rehabilitation Environmental Review. • Inspection reports, lead-based paint reports, before and after photographs, work descriptions, internal estimate, bid evaluation, contractor clearances, contractor insurance, contractor business license, contractor W-9, recorded Notice of Completion.
• RRP Loan or Grant Agreement, construction contract agreement, all loan/grant disbursement information including invoices, payment releases, lien releases, warranties, and copies of payment checks.
• Loan underwriting materials including the appraisal, title report, credit report, and all executed loan documents.
• Documentation on requests for demand, reconveyances, subordinations, and defaults.
The City will keep copies of all solicitations for bids, contracts, women- and minorityowned business lists, solicitation lists, documentation of affirmative actions taken, and copies of any forms submitted by the contractor pursuant to the reporting requirements for a period of five (5) years.
Original loan documents (i.e. Note and Deed of Trust or mobile home title) are to be maintained in a secure and fire resistant location. The City maintains and grants access to its borrower information only in accordance with its internal security standards which restricts access to program personnel, or in response to a required official audit. When a loan is paid in full or is about to be paid in full, these documents will be released to a licensed escrow company, or in certain circumstances, they will be reconveyed directly to the borrower by the City.
A. Specific HOME Program Recordkeeping Requirements:
The HOME Program regulations at 24 CFR 92.508(a)(3) specify that the following records must be maintained within each project file, except as otherwise noted:
• A full description of each project assisted with HOME funds, including the location (address of each unit), form of HOME assistance, and the households assisted with HOME funds.
• The source and application of funds for each project, including supporting documentation such as cancelled checks, paid bills, payrolls, time and attendance records, contract and subgrant award documents, etc.; and records to document the
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eligibility and permissibility of the project costs, including the documentation of the actual rehabilitation costs of each HOME-assisted unit. The City of Corona Finance Department shall maintain information on cancelled checks, payrolls and time and attendance records.
• Records demonstrating that each project meets the minimum per-unit subsidy amount of $1,000, the maximum per-unit subsidy amount as published each year by HUD (Exhibit D).
• Records (e.g., inspection reports) demonstrating that each project meets the property standards of §92.251 at project completion.
• Records demonstrating that each family is income eligible in accordance with §92.203.
• Records demonstrating that the estimated value after rehabilitation for each homeownership housing project does not exceed 95 percent of the median purchase price for the area in accordance with §92.254(a)(2). The records must demonstrate how the estimated value was determined.
• Records (written agreements) demonstrating compliance with the written agreements requirements in §92.504.
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VIII. PROGRAM DATABASE
City Staff and consultant will operate the RRP using Neighborly Software supplied via the consultant’s professional services agreement with the City. This software includes a project database containing the case number, name, address, telephone number, racial/ethnic data, census tract, block group, household size, household income, income level (i.e. very low, low, moderate), housing cost burden percentage, year built, application date, inspection date, Work Description approval date, expected post-rehabilitation value, loan funds awarded, grant funds awarded, project soft costs (i.e. title, credit, asbestos/lead-based paint testing), construction contract amount, contractor payment information, contract award date, notice to proceed date, final inspection date, recordation of Notice of Completion date, and project phase (i.e. pre-construction, construction, complete). Additional functionality provided includes the online program application, inspection and work write-up development, photographs, contractor portal, and internal program workflow approvals.
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IX. LOAN DEFAULTS/CHARGE OFFS
If the Applicant fails to comply with the general terms of the loan agreement, City Staff will consult with the Applicant to seek immediate remedy. If the default persists after adequate notice, per the Deed of Trust, City Staff will make a recommendation of foreclosure to the City Manager (or designee). The City Manager (or designee) will make the final determination whether to proceed with the foreclosure and shall notify the Applicant in writing of his or her decision.
A loan is considered a charge-off if it has been deemed uncollectible. Staff, in consultation with the City Attorney’s office, shall make every effort to pursue the City’s interest in the event of foreclosure, bankruptcy, or any scenario that involves the sale or transfer of the dwelling or the cessation of the borrower’s occupancy of the dwelling. In the even that a loan becomes uncollectible, the status and disposition of the case must be accounted for in the loan database such that the loan is not reflected in the outstanding loan balance figures.
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X. LOAN DATABASE/CLOSING THE LOAN FILE
In order to effectively manage RRP funds and to maintain an accurate record of all loan activity, an on-going loan database will be established to track loan funds from when they are first secured to when they are repaid (or charged off—in the event of default). The database will include, at a minimum, the borrower’s name, address, Assessor’s Parcel Number, loan amount, date of recordation of Deed of Trust, recordation number, date of recordation of Request for Notice, recordation number, and information pertaining to the following outcomes:
• Request(s) for Demand of Payoff;
• Reconveyances;
• Subordinations; and
• Default.
After a loan has been paid in full and the corresponding deed of trust has been reconveyed, the loan file will be closed. The loan database will be updated to reflect the status and disposition of the file. Additionally, City Staff should ensure that proceeds from the closed loan file’s repayment are allocated to current project(s) as soon as possible and that revolving loan funds are expended prior to drawing on any current-year CDBG funds. Closed files will be maintained for a period not less than five (5) years.
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XI. APPEALS
If City Staff rejects an RRP Application due to non-eligibility, an Applicant may appeal the decision in writing to the City Manager (or designee) within ten (10) business days following receipt of the City’s written notification. The City Manager (or designee)_ shall respond in writing within ten (10) business days following receipt of a written appeal with their final determination. The decision of the City Manager (or designee) shall be final.
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XII. PROGRAM CHANGES
At the discretion of the City Manager or their designee, the Program may be modified to ensure timely expenditures of program funds and to otherwise meet the intent of assisting households with incomes less than 80% of area median income adjusted for household size.
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Exhibit A – Rehabilitation Property Standards
City of Corona
Residential Rehabilitation Program
REHABILITATION PROPERTY STANDARDS
The following Rehabilitation Property Standards set forth the requirements that the housing must meet upon project completion, including methods and materials to be used.
These standards may refer to applicable codes or they may establish requirements that exceed the minimum requirements of the codes.
HEALTH AND SAFETY
Any potentially life threatening emergencies due to conditions affecting the foundation, structure, plumbing, electrical, weatherization, mechanical, or other major systems of the dwelling unit must be addressed immediately if the housing is occupied.
MAJOR SYSTEMS
Major systems include: structural support; roofing; cladding and weatherproofing (e.g., windows, doors, siding, gutters); plumbing; electrical; and heating, ventilation, and air conditioning. Upon project completion, each of the major systems shall have a remaining useful life for a minimum of five (5) years.
LEAD-BASED PAINT
The rehabilitation work must result in compliance with the lead-based paint requirements at 24 CFR part 35, as applicable based on the dollar value of the rehabilitation hard costs.
A lead based paint inspection report and risk assessment shall be required of any home built before 1978.
ACCESSIBILITY
Pursuant to 24 CFR Part 8, no otherwise qualified individual with handicaps in the United States shall, solely by reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance from the Department of Housing and Urban Development. Pursuant to 28 CFR part 35 - Nondiscrimination on the Basis of Disability in State and Local Government Services, the City shall not discriminate on the basis of disability in the administration of the Residential Rehabilitation Program.
Properties occupied by a disabled household member(s) qualifies for services aimed at removing architectural barriers under this Program. In cases where it is not structurally or financially feasible to bring units into full compliance with Title 24 and Section 504, limited repairs or improvements increasing overall accessibility may be undertaken provided such repairs are conducted under a plan check, permit, and inspection process by the City’s Community Development Department.
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Examples of eligible improvements that will alleviate architectural barriers include, but are not limited to:
Grab bars Sliding doors
Transitional floor coverings Kitchen cabinet modifications Bathtubs or showers Widening doorways and hallways
Replacement of doorknobs with
lever action handles
Electrical switches and convenience outlet
relocation
Plumbing alteration or
modifications
Ramps
Toilet alteration or modifications
DISASTER MITIGATION
The housing must be improved to mitigate the impact of potential disasters (e.g., earthquake, hurricanes, flooding, and wildfires) in accordance with State and local codes, ordinances, and requirements.
STATE AND LOCAL CODES, ORDINANCES, AND ZONING REQUIREMENTS The housing must meet all applicable State and local codes, ordinances, and requirements.
At a minimum, at the completion of each project, all known health and safety issues and all code violations shall be corrected. Every grant/loan made under the RRP shall be used to finance rehabilitation standards that address all health and safety issues and code violations, and no grant/loan can be approved which would permit a dwelling unit after rehabilitation to be out of compliance with applicable codes.
Pursuant to Section 15.04.020 of the Corona Municipal Code, subject to the particular additions, amendments and deletions set forth in Section 15.04.020, the City of Corona has adopted all the rules, regulations, provisions and conditions set forth in that certain document being marked and designated as 2022 California Building Code, Volumes 1 and 2, California Code of Regulations Title 24, Part 2, including Appendices H and I, and including any supplements, errata, and revisions made thereto, as the Building Code of the City of Corona.
Amendments:
(1) Chapter 1 Division II as adopted and amended in Chapter 15.02 of the Corona Municipal Code.
(2) Appendices A, B, C, D, E, F, G, J, K, L, M, N, O, and P are not adopted.
Grading requirements and permits shall be as required by Chapter 15.36 of the Corona Municipal Code.
One certified copy of the 2022 California Building Code is kept on file in the office of the Building Official of the City of Corona, and any and all references thereto, are adopted as the Building Code of the City of Corona, subject to the changes contained in Section
15.04.020 of the Corona Municipal Code. Each and all of the regulations, provisions,
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penalties, conditions and terms thereof are referred to, adopted and made a part of the Corona Municipal Code Section 15.04.020, as though fully set forth at length.
Additional information concerning construction standards are available at the City’s Building Division website:
https://www.coronaca.gov/departments/building-division/construction-standards.
ASBESTOS REMOVAL
Removal of materials containing asbestos, if necessary, will be included as part of the property rehabilitation.
RADON GAS REMEDIATION
Installation of a RADON reduction system in accordance with a test report recommendations and EPA guidelines will be included as part of the property rehabilitation. The EPA recommends taking action to reduce RADON levels if they are measured at 4 pCi/L or higher.
ELIGIBLE IMPROVEMENTS
In addition to the above-noted improvements, program funds are available for rehabilitation improvements that are physically attached and permanent in nature as follows:
1. Repairs that remedy existing nonconforming uses such as garage conversions, additions, etc.
2. Exterior work to help preserve or protect structures, roofing, siding (if significantly damaged), re-leveling, bracing (including earthquake bracing), repair/replacement of screens/windows, doors and door locks, structural and/or foundation damage, replacement of deteriorated attached porch and step structures.
3. Interior work to make a structure more livable and repair/replace/restore important parts such as plumbing (i.e., re-pipe and replacement of fixtures), damaged flooring, faulty or inadequate heating/cooling systems, inoperable built-in appliances, damaged ceilings, water heaters, electrical wiring and service, painting (if walls are damaged).
4. Weatherization and energy conservation items such as insulation, caulking, weather-stripping.
5. Fumigation and treatment of termites and pest control.
6. Modifications which aid the mobility of the elderly and physically disabled such as shower units with seats, lever hardware, retrofitting toilets to achieve adequate height, moving power points and light switches, ramping, reconstructing doorways, lowering sinks in kitchens and bathrooms.
7. Testing for the presence of lead-based paint, asbestos containing materials, radon gas, and associated control/abatement, as required.
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INELIGIBLE IMPROVEMENTS
1 Installation and/or repair of recreational items such as barbecues, bathhouses, greenhouses, swimming pools, saunas, television antennas, tennis courts. 2 New construction of luxury items such as burglar protection bars, dumbwaiters, kennels, murals, flower boxes, awnings, patios, decks and storage sheds/workshops. Any freestanding appliances such as microwave ovens, refrigerators, dishwashers, and fans.
3 New construction of room additions or extensions.
4 Other items deemed ineligible by the City Manager or their designee.
PRIORITY OF IMPROVEMENTS
Improvements will be approved and made to the property in the following order of importance:
1. All building code violations.
2. All violations related to health and safety standards.
3. Repair or replacement of major systems including but not limited to roof, electrical, plumbing, and air conditioning/heating systems.
4. Energy efficient items such as new dual glazed windows, insulation, energy efficient light fixtures.
5. Exterior and interior incipient deficiencies. An incipient deficiency exists if, at the time of inspection, it appears that the physical condition of an element in the structure may fail or deteriorate into an actual deficiency in the near future (within 5 years).
6. General property improvements.
STANDARDS FOR REHABILITATION OF HISTORIC PROPERTIES
On historic structures included in the RRP, special requirements must be met under the National Environment Policy Act and the National Historic Preservation Act of 1966, as amended. RRP projects will be submitted for review to the State of California, Office of Historic Preservation, when a unit is more than 50 years old. In accordance with State Historic Preservation Office (“SHPO”) guidance to the City of Corona, all mobile homes and any building less than 50 years in age will not be submitted for review. Under direction from SHPO, historic properties shall be rehabilitated in accordance with the most appropriate standards based on the age and architecture of the structure. The basic principle is to preserve the character of the exterior spaces and surfaces. This generally entails the submission of the Work Description to SHPO for review and comment.
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Exhibit B – Required Documents (Deliverables)
City of Corona
Residential Rehabilitation Program
REQUIRED DOCUMENTS (DELIVERABLES)
All items listed in Exhibit B are required to determine the Applicant’s eligibility. Therefore, failure to provide said documents will render the Applicant non-eligible. All documents (except for RRP Application) must be copies of the original documents and will NOT be returned.
APPLICATION MATERIALS
1. RRP Application - Household Information (pg. 2-5).
2. Exhibits A-P – Application Exhibits shall be completed, signed and dated (pg. 6-21).
INCOME DOCUMENTATION
Applicant is required to submit all applicable items shown below to determine income eligibility for all adult household members:
1. Federal Income Tax Return: Copy of the most recent filed Federal Income Tax Return (signed) with all schedules, attachments, W-2s, 1099s, etc. For self-employed applicants, submit the last two (2) most recent filed and signed Federal Income Tax Returns with all schedules, attachments, W-2s, 1099s, etc.
OR
Complete Exhibit P, if Applicant was not required to file taxes.
2. Employment – Two (2) most recent consecutive months of paycheck stubs.
3. Social Security – Current year award letter showing the gross monthly Social Security payment amount.
4. Retirement/Pension – Current year’s award letter with copies of checks/stubs for two (2)) most recent consecutive months.
5. Disability/Unemployment – Current year’s award letter; with copies of checks/stubs for the two (2) most recent consecutive months.
6. AFDC/Welfare/CALWORKS – Current year’s award letter; with copies of checks/stubs for the two (2) most recent consecutive months.
7. Asset Income – Two (2) months consecutive statements for all asset accounts (checking, savings, CDs, Annuities, trusts, stocks, bonds, life insurance policies, etc.
8. Rental Receipts – Copies of payments received from tenants.
9. Deposits – Copies of ALL check and cash deposits as shown within the two (2) most recent bank statements.
OWNERSHIP AND IDENTIFICATION DOCUMENTS
1. Ownership – Grant Deed.
2. Insurance – Current Homeowners Insurance Policy.
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3. Property Taxes - Tax bill and proof of payment.
4. Residency – Copy of a recent telephone, internet or cable bill.
5. Mortgage – Recent payment statements with current Loan balance.
6. Identification – Current Driver License or California ID card for all persons over the age of 18.
7. Birth Certificate – For any household member under the age of 18.
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Exhibit C – HOME Program Maximum Per-Unit Subsidy
Limit
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Exhibit D – HOME After-Rehabilitation Property Value
Limits
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Exhibit E – HOME Income Limits
2025 Maximum Gross Annual Income Limits Effective June 1, 2025 Number in Household Income Limit
1 $62,650
2 $71,600
3 $80,550
4 $89,500
5 96,700
6 103,850
7 111,000
8 118,150
*Based on 2025 Median Family Income for the Riverside – San Bernardino Metropolitan Area.
April 30, 2025
The Honorable Jim Steiner
Mayor of Corona
City of Corona
400 S Vicentia Avenue
Corona, CA 92882-2187
Dear Mayor Steiner:
In 2021, the Department of Housing and Urban Development’s (HUD or the Department) Office of Community Planning and Development (CPD) allocated $5 billion appropriated by the American Rescue Plan Act (ARP) of 2021 to HOME Investment Partnerships Program participating jurisdictions. These funds, known as “HOME-ARP,” are intended to give you the financial tools to assist your most vulnerable citizens by providing housing, shelter, tenant-based rental assistance, and supportive services for persons experiencing or at risk of homelessness, fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking, and other populations at greatest risk of housing instability.
While conducting recent quality control efforts, the Department discovered an administrative error in the allocations of the HOME-ARP funds. This error resulted in your jurisdiction inadvertently being allocated less HOME-ARP funds than it was legally entitled to receive. Specifically, the Department determined that your jurisdiction received $2,019.00 less in its HOME-ARP allocation than it should have. This letter notifies you of the corrected amount of your HOME-ARP award.
Original HOME-ARP
Award
Additional Allocation
Amount
Revised HOME-ARP
Award
$1,799,854.00 $2,019.00 $1,801,873.00
Attached is an amended HOME-ARP grant agreement for your agency’s signature, indicating the additional amount you are entitled to and your final corrected amount. Please sign this agreement and return it to your CPD Representative. Please note: Build America, Buy America provisions continue to be waived for HOME-ARP.
Additionally, you must amend your HOME-ARP allocation plan to include the correct amount of HOME-ARP funds in accordance with HUD Notice CPD-21-10 and your citizen participation plan.
Depending upon the criteria for substantial amendments established in your citizen participation plan, you may be required to develop a substantial amendment to the HOME-ARP allocation plan.
2 The requirements for substantial amendments can be found in section V.C.6 of HUD Notice CPD-21-10. The Department can assist you in determining what may be required to be included in a substantial amendment.
The Department regrets this error and apologizes for any inconvenience it may cause.
We are working hard to make this process as seamless as possible for all affected recipients. If you or your staff wish to discuss this correction or have any questions about HOME-ARP, please contact your local HUD Field Office or HUD’s Office of Affordable Housing Programs at [email protected].
Sincerely,
Claudette Fernandez
General Deputy Assistant Secretary
for Community Planning and Development
HOME ARP Grant Agreement
Title II of the Cranston-Gonzalez National Affordable Housing Act Assistance Listings #14.239 – HOME Investment Partnerships Program U.S. Department of Housing and Urban Development
Office of Community Planning and Development
1. Grantee Name (must match name associated with 3b.) and Address
2. Grant Number (Federal Award Identification Number (FAIN) M21MP060559
City of Corona
400 S Vicentia Avenue
Corona, CA 92882-2187
3a Tax Identification Number
956000697
3b. Unique Entity Identifier (formerly DUNS)
JCVFXGCJ8BK8
4. Appropriation Number
861/50205
5. Budget Period Start and End Date
FY 2021 – 09/30/2030
6. Previous Obligation (Enter “0” for initial FY allocation) $1,799,854.00 a. Formula Funds $1,799,854.00
7. Current Transaction (+ or -) $2,019.00
a. Administrative and Planning Funds Available on Federal Award Date $ b. Balance of Administrative and Planning Funds $
c. Balance of Formula Funds $2,019.00
8. Revised Obligation $1,801,873.00
a. Formula Funds $1,801,873.00
9. Special Conditions (check applicable box)
Not applicable Attached
10. Federal Award Date (HUD Official’s Signature Date)
(mm/dd/yyyy) 9 / 20 / 2021
11. Indirect Cost Rate*
Administering Agency/Dept. Indirect Cost Rate Direct Cost Base
12. Period of Performance
Date in Box #10 - 09/30/2030
%
%
%
%
* If funding assistance will be used for payment of indirect costs pursuant to 2 CFR 200, Subpart E-Cost Principles, provide the name of the department/agency, its indirect cost rate (including if the de minimis rate is charged per 2 § CFR 200.414), and the direct cost base to which the rate will be applied. Do not include cost rates for subrecipients.
The HOME-ARP Grant Agreement (the “Agreement”) between the Department of Housing and Urban Development (HUD) and the Grantee is made pursuant to the authority of the HOME Investment Partnerships Act (42 U.S.C. 12701 et seq.) and Section 3205 of the American Rescue Plan (P.L. 117-2) (ARP). HUD regulations at 24 CFR part 92 (as may be amended from time to time), the CPD Notice entitled “Requirements for the Use of Funds in the HOME-American Rescue Plan Program” (HOME-ARP Implementation Notice) (as is now in effect and as may be amended from time to time),, the Grantee’s HOME-ARP allocation plan (as of the date of HUD’s approval, and as amended from time to time), and this HOME-ARP Grant Agreement, form HUD-40093a, including any special conditions (in accordance with 2 CFR 200.208), constitute part of this Agreement. HUD’s payment of funds under this Agreement is subject to the Grantee’s compliance with HUD’s electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502 and the HOME-ARP Implementation Notice (both as are now in effect and as may be amended from time to time). To the extent authorized by HUD regulations at 24 CFR part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Grantee without the Grantee’s execution of the amendment or other consent.
The Grantee agrees that funds invested in HOME-ARP activities under the HOME-ARP Implementation Notice are repayable in accordance with the requirements of the HOMEARP Implementation Notice as it may be amended from time to time. The Grantee agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58, as well as the HOME-ARP Implementation Notice.
The Grantee must comply with the applicable requirements at 2 CFR part 200, as amended, that are incorporated by the program regulations and the HOME-ARP Implementation Notice, as may be amended from time to time. Where any previous or future amendments to 2 CFR part 200 replace or renumber sections of part 200 that are cited specifically in the program regulations or HOME-ARP Implementation Notice, activities carried out under the grant after the effective date of the 2 CFR part 200 amendments will be governed by the 2 CFR part 200 requirements, as replaced or renumbered by the part 200 amendments.
The Grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Universal Numbering System and System for Award Management (SAM) requirements in Appendix I to 2 CFR part 200, and the Federal Funding Accountability and Transparency Act (FFATA) in Appendix A to 2 CFR part 170.
The Period of Performance for the funding assistance shall begin on the date specified in item 12 and shall end on September 30th of the 6 th fiscal year after the expiration of
the period of availability for obligation. Funds remaining in the grantee’s Treasury account after the end of the budget period will be cancelled and thereafter not available for obligation or expenditure for any purpose. Per 31 U.S.C. 1552, the Grantee shall not incur any obligations to be paid with such assistance after the end of the Budget Period.
The Grantee must comply with the requirements of the Build America, Buy America (BABA) Act, 41 U.S.C. 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Grantee’s infrastructure project. Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 FR 17001) 2023-05698.pdf (govinfo.gov), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver.
13. For the U.S. Department of HUD (Name and Title of Authorized Official)
14. Signature 15. Date
/ /
16. For the Grantee (Name and Title of Authorized Official)
17. Signature 18. Date
/ /
19. Check one:
Initial Agreement Amendment # 1
20. Funding Information: HOME ARP
Source of Funds Appropriation Code PAS Code Amount
2021 861/50205 HMX $2,019.00
Docusign Envelope ID: 2C63A57E-18E4-4A48-A0A8-65797A2B2EE4 Ester Dela Acting CPD Director 5/29/2025
1 CITY OF CORONA
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
REIMBURSEMENT CONTRACT
(External)
ACTIVITY TITLE:
ACTIVITY NUMBER: -431
THIS contract (“CONTRACT”) is made and entered into this 1st day of July, 2025, by and between the City of Corona and hereinafter called the “City,” and “Subrecipient.” The City and Subrecipient are sometimes hereinafter referred to individually as “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, the City has entered into a contract with the United States of America, through its Department of Housing and Urban Development (“HUD”), to execute the City’s Community Development Block Grant (“CDBG”) Program, under Title I of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et seq.), as amended (hereinafter called the “Act”), Assistance Listing Number 14.218, Federal Award Identification Number B-25-MC-06-0573; and WHEREAS, pursuant to 24 CFR 200, 24 CFR 570.500(c) and 24 CFR 570.501(b), the City may provide CDBG Funds to public or private nonprofit agencies, authorities or organizations, or for-profit entities authorized under 570.201(o) (referred to collectively and individually as “Subrecipients”) to be used by the Subrecipients to provide certain eligible services in connection with the City’s desire to develop viable urban communities, through community development activities, as specified in 24 CFR 570.200 (“CDBG Program”); and WHEREAS, Subrecipient desires to participate in the CDBG Program as a Subrecipient by providing necessary services to enhance the quality of life for low- and moderate-income citizens in the City; and
WHEREAS, the City has approved the provision of CDBG Program funds to be used by the Subrecipient to provide certain services (the “Activity Services”) as more particularly described in the Activity Detail attached hereto as Exhibit A and incorporated herein; and WHEREAS, the Subrecipient represents and warrants to the City that the Subrecipient is qualified to provide the Activity Services by reason of experience, preparation, organization, staffing and facilities and that it shall provide the Activity Services as set forth in Exhibit A; and WHEREAS, the Subrecipient represents and warrants to the City that it shall provide the Activity Services in accordance with the Activity Budget as set forth in Exhibit A.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived there from, the parties agree as follows:
TERMS
1. CONTRACT. This Contract consists of this document and the attached Exhibits A and B.
2 2. CONTRACT ADMINISTRATION. The City Manager of the City of Corona, hereinafter called the “City Manager”, or the Housing & Homeless Solutions Manager, hereinafter referred to as “His Designee,” shall have full authority to act for City in the administration of this Contract consistent with the provisions contained herein.
3. SCOPE OF SERVICES. The Subrecipient is to perform all the Activity Services set forth in the Activity Description in Exhibit A. The Subrecipient shall perform all Activity Services in accordance with this Contract, including the Recitals and Exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
4. TIME OF PERFORMANCE. The Activity Services shall commence on July 1, 2025, and shall be completed no later than June 30, 2026 (the “Term of this Contract”).
5. COMPENSATION AND METHOD OF PAYMENT. For such performance of the Activity Services, City shall reimburse Subrecipient an amount not to exceed the amounts indicated in the Activity Budget listed in Exhibit A (“Reimbursement Amount”), which shall constitute full and complete compensation hereunder for the Activity Services. The Reimbursement Amount will only be paid if reimbursable from the federal government under the Act for the amounts indicated in the Activity Budget listed in Exhibit A, or from CDBG Program Income, as described in 24 CFR 570.500(a), and accumulated as a result of this Contract. The Reimbursement Amount shall constitute reimbursement only for allowable costs incurred as a result of the Activity Services. The Parties understand and agree that such reimbursement, if any, shall be conditioned upon the City’s receipt of CDBG Program funds from the federal government or accumulation of CDBG Program Income, as set forth in Section 38 and as a result of this Contract, and shall not be a charge on any other funds of the City.
All requests for reimbursement shall be submitted monthly, on a form acceptable to the City, for costs incurred under this Contract, along with one (1) set of verifiable written supporting documentation of the expenditures by the Subrecipient for the Activity Services (“Supporting Statements”), which shall be submitted to the City in such form acceptable to the City in its sole and absolute discretion. Such Supporting Statement shall be submitted prior to any payment, in whole or in part, by the City of the Reimbursement Amount.
6. BUDGET SECTION. The Subrecipient may not exceed the amounts designated to be spent for the Activity Services as outlined in the Activity Budget in Exhibit A without prior written approval of the City which shall be given or withheld in the City’s sole and absolute discretion.
7. COMPLIANCE WITH LAWS. Both Parties shall be bound by applicable Federal, State, and local laws, ordinances, regulations and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the Act; 24 CFR, Part 570; 2 CFR Part 200 as applicable pursuant to 24 CFR 570.502; and the City’s Contract Accounting and Administration Handbook.
The Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR Part 570.502. The Subrecipient shall carry out each activity in compliance with all Federal laws and regulations described in Subpart K of the CDBG regulations, 24 CFR 570.600 et seq., except that:
3 (i) The Subrecipient does not assume the City’s environmental responsibilities described at 24 CFR Part 570.604; and
(ii) The Subrecipient does not assume the City’s responsibility for initiating the review process under 24 CFR Part 52.
8. PROGRAM EVALUATION AND REVIEW. During the Term of this Contract, and for a period of three (3) years thereafter, Subrecipient shall make available for inspection by authorized City personnel, the Subrecipient’s performance, financial and all other records, including but not limited to procurement, income documentation, and consultant contracts, pertaining to performance of this Contract, and shall allow authorized City personnel to inspect and monitor the Subrecipient’s facilities and program operations. Such monitoring may include interviewing Subrecipient staff and CDBG Program participants (beneficiaries), as required by the City.
Subrecipient shall submit all data necessary for the City to complete the Consolidated Annual Performance and Evaluation Report (“CAPER”), on a form acceptable to the City, for submission to HUD. The CAPER is part of the Five-Year Consolidated Plan (“Con Plan”) which is submitted to HUD annually reporting on the progress the City has made towards meeting the goals identified in the Con Plan and One-Year Annual Action Plan. Subrecipient also agrees to monitor program accountability and progress in accordance with HUD requirements, in the format and at the time designated by the City Manager, or His Designee.
9. NON-EXPENDABLE PERSONAL PROPERTY. The Subrecipient shall maintain a record for each item of non-expendable property acquired with CDBG Funds in connection with the Activity Services. This record shall be made available to the City upon the City’s reasonable notice and request. Nonexpendable personal property means leased and purchased tangible personal property having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit. Nonexpendable property includes tangible personal property, including, but not limited to, office equipment, as well as any funds derived from the sale or disposition of nonexpendable property. Any utilization of funds derived from the sale or disposition of nonexpendable property must have prior written approval of the City and otherwise comply with all applicable federal, state and local laws and regulations. Should this Contract be terminated or expire, the City reserves the right to determine the final disposition of nonexpendable property acquired in connection with the Activity Services with CDBG funds, including funds derived therefrom. Said disposition may include taking possession of the nonexpendable property.
10. REVERSION OF ASSETS. Upon the expiration of this Contract, the Subrecipient shall transfer to the City any remaining CDBG Program funds on hand at the time of expiration or termination and any accounts receivable attributable to the use of CDBG Program funds.
Any real property under the Subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 shall be either:
(i) Used to meet one of the national objectives in 24 CFR 570.208 until five (5) years after termination or expiration of this Contract, or such longer period of time as is specified in Exhibit A; or
(ii) Not used in accordance with paragraph 10(i) above, in which event the Subrecipient shall reimburse the City an amount of the current market
4 value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time and under the conditions specified in subparagraph 10 (i) of the Contract.
11. PURCHASE OR LEASE OF NONEXPENDABLE PERSONAL PROPERTY. Subrecipient shall obtain three (3) documented bids prior to purchasing or leasing any nonexpendable personal property costing over Five Thousand Dollars ($5,000.00) per unit as approved in the Activity Budget. The Subrecipient shall purchase or lease from the lowest responsive and responsible bidder. All nonexpendable property purchased or leased pursuant to the Contract shall be properly identified and inventoried and shall be charged at its actual price, deducting all cash discounts, rebates and allowances received by Subrecipient. This inventory shall be provided or made available to the City upon request.
12. ACCOUNTING. All CDBG Program funds received by the Subrecipient from the City pursuant to this Contract shall be maintained separate and apart from any other funds of the Subrecipient or of any principal or member of the Subrecipient in an account in a federally insured banking or savings and loan institution. The Subrecipient must establish and maintain on a current basis an adequate accrual accounting system in accordance with generally accepted accounting principles and standards and the City’s Contract Accounting and Administration Handbook. Additionally, Subrecipient shall comply with 2 CFR Part 200 Subpart D and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. Subrecipient shall maintain complete and accurate records with respect to all costs and expenses incurred under this Contract. All such records shall be clearly identifiable.
Subrecipient shall allow a representative of the City during normal business hours to examine, audit and make transcripts or copies of such records and any other documents created pursuant to this Contract.
13. THIS PARAGRAPH INTENTIONALLY OMITTED.
14. CHANGES. The City may, from time to time, request changes in the Activity Services to be performed hereunder by the Subrecipient. Such changes, including any increase or decrease in the amount of the Subrecipient's Reimbursement Amount, must be agreed upon by and between the City and the Subrecipient in writing by amending Exhibit A, and shall be incorporated into this Contract.
15. CHANGES IN GRANT ALLOCATION. The City reserves the right to reduce the allocation of CDBG Program funds to the Subrecipient when the City’s fiscal monitoring indicates that the Subrecipient's rate of expenditure will result in unspent funds at the end of the program year. Changes in the grant allocation will be made after consultation with the Subrecipient.
Such changes shall be incorporated into this Contract by written amendments to Exhibit A.
16. CITIZEN PARTICIPATION. All program data as determined by the City in its sole and absolute discretion to be necessary to provide reports to citizens of the City will be made available by the Subrecipient at the City’s request. Discussions between the City and the Subrecipient will be held often enough so that the Subrecipient will be adequately apprised of citizen recommendations during the course of the program. Subrecipient representatives shall be available to respond to questions and receive recommendations at local meetings when so requested by the City Manager, or His Designee.
5 17. REVENUE DISCLOSURE REQUIREMENT. Upon the City’s request, Subrecipient shall file with the City a written statement listing all revenue received, or expected to be received, by Subrecipient from Federal, State, or City sources, or other governmental agencies, and applied, or expected to be applied, to offset, in whole or in part, any of the costs incurred by Subrecipient in conducting current or prospective activities or business activities, including, but not necessarily limited to, the Activity or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such business activity, the dollar amount of funding provided, or to be provided, by each and every governmental agency for each such activity or business activity, and the full name and address of each governmental agency. Subrecipient shall make available for inspection and audit to City’s representatives, upon request, at any time during the duration of this Contract, and during a period of three (3) years thereafter, all of its books and records relating to the operation by it of each activity or business activity which is funded in whole or in part with governmental monies, including the activity funded under this Contract, whether or not such monies are received through the City. All such books and records shall be maintained by Subrecipient at a location in Riverside County.
18. JOINT FUNDING. In addition to the requirements of Section 17 herein, for activities in which there are sources of funds in addition to CDBG Program funds, Subrecipient may be required to provide proof of such funding. The City shall not reimburse the Subrecipient for any costs incurred by Subrecipient which are paid with other funds.
19. ASSURANCES. The Subrecipient hereby assures and certifies that it has complied with the Act, applicable regulations, policies, guidelines and requirements, and that it will comply with all applicable Federal, State and local laws and regulations as they relate to acceptance and use of Federal funds for this Federally-assisted program. Also, the Subrecipient represents and warrants with respect to the Activity Services specified in Exhibit A, that it will comply with all of the provisions of 24 CFR Part 570, as applicable. Subrecipient further represents and warrants that it will comply with any further amendments or changes to said required assurances and certifications that during the Term of this Contract it will maintain current copies of said assurances and certifications at the address specified below.
20. NOTICES. All notices shall be served in writing. The notices to the Subrecipient shall be sent to the following address
Notices, reports and statements to the City shall be delivered or sent to the City Manager, or His Designee at:
City of Corona
Attn: Jacob Ellis, City Manager
400 S. Vicentia Avenue
Corona, CA 92882
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first-class postage pre-paid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date
6 actual notice occurred, regardless of the method of service. Each party shall promptly notify the other of any change in its mailing address.
21. ASSIGNMENT. The Subrecipient shall not assign or transfer any interest in this Contract, whether by assignment, delegation or novation, without the prior express written consent of the City. Any assignment, delegation or novation of the terms of this Contract without the prior written consent of the City shall be null and void and shall constitute a material breach of this Contract.
22. TERMINATION/SUSPENSION. This Contract may be terminated for convenience in accordance with 24 CFR 85.44 at any time by either Party upon giving thirty (30) days’ notice in writing to the other Party. City Manager, or His Designee, is hereby empowered to give said notice subject to ratification by the City Council of the City of Corona.
The City may immediately suspend or terminate this Contract if Subrecipient materially fails to comply with any Term of this Contract, or the award which is the subject of this Contract whether stated in a federal statute or regulation, an assurance, in a State Plan or obligation, a Notice of Award, or elsewhere.
Further, City may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. In such event, Subrecipient shall be compensated for all Activity Services rendered and all necessarily incurred costs performed in good faith, in accordance with the terms of this Contract, that have not been previously reimbursed, up to the date of said termination, to the extent CDBG funds are available.
23. FISCAL LIMITATIONS. Both Parties acknowledge that the United States of America, through HUD, may, in the future, place programmatic or fiscal limitation(s) on CDBG funds not presently anticipated. Accordingly, the City reserves the right to revise this Contract in order to take into account actions affecting CDBG Program funding. Notwithstanding the provisions of Section 22 herein, in the event of a CDBG funding reduction, the City may: 1) reduce the budget of this Contract, as a whole or as to a cost category; 2) limit the right of the Subrecipient's authority to commit and spend funds; or 3) restrict the Subrecipient's use of both its uncommitted and its unspent funds.
Where HUD has directed or requested the City to implement a reduction in funding, in whole or as to a cost category, with respect to funding for this Contract, the City Manager, or His Designee, may act for the City in implementing and effecting such a reduction and in revising the Contract for such purpose. Where the City Manager has reasonable grounds to question that the Subrecipient has materially complied with the terms of this Contract, City Manager, or His Designee, may act for the City in suspending the operation of this Contract for up to sixty (60) days, upon three (3) days notice to Subrecipient of his intention to so act, pending an audit or other resolution of such questions. In no event, however, shall any revisions made by the City affect expenditures and legally binding commitments made by the Subrecipient before it received notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable, that such commitments are consistent with HUD cash withdrawal guidelines, and that the Subrecipient is in compliance with the terms of this Contract.
7 24. USE OF FUNDS FOR ENTERTAINMENT, MEALS OR GIFTS. Subrecipient represents and warrants that it will not use funds provided through this Contract to pay for entertainment, meals or gifts.
25. INDEMNIFICATION. Subrecipient shall defend, indemnify and hold the City and its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or in equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual, alleged or negligent acts, omissions or willful misconduct of Subrecipient, its officials, officers, employees, agents, consultants and contractors arising out of the performance of the Activity Services under this Contract, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Subrecipient shall defend, at Subrecipient’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City and its directors, officials, officers, employees, volunteers or agents, in any such aforesaid suit, action or other legal proceeding. Subrecipient shall reimburse the City and its directors, officials, officers, employees, volunteers and/or agents, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Subrecipient’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City and its directors, officials, officers, employees, volunteers or agents.
26. CONFLICT OF INTEREST. The Subrecipient, its agents and employees shall comply with all applicable Federal, State, County and City laws and regulations governing conflict of interest including, but not limited to, 24 CFR 570.611. Subrecipient covenants that in the performance of this Contract no person having such a financial interest shall be employed or retained by the Subrecipient hereunder.
The Subrecipient will make available to its agents and employees copies of all applicable Federal, State, County and City laws and regulations governing conflict of interest within thirty (30) days from the Effective Date of this Contract.
27. DISCRIMINATION.
(i) Subrecipient represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, handicap, or any other classification protected by federal or state law.
(ii) The Subrecipient shall not discriminate on the ground of race, color, national origin or sex, exclude any person from participation in, deny any person the benefits of, or subject any person to discrimination under any program or activity related to the Activity Services, or otherwise, whether funded in whole or in part with the CDBG Funds.
28. BUDGET MODIFICATIONS. The City Manager or His Designee, may grant budget modifications to this Contract for the movement of funds between the budget categories identified in Exhibit A, provided the modifications do not exceed the total amount of funding provided under this Contract.
8 29. TIME OF PERFORMANCE MODIFICATIONS. The City Manager or His Designee, may within his or her sole and absolute discretion grant time of performance modifications to this Contract when such modifications:
(a) Are specifically requested by Subrecipient;
(b) Will not change the activity goals or Activity Services (Exhibit A); (c) Are in the best interests of the City and Subrecipient in performing the Activity Services under this Contract; and
(d) Do not alter the amount of funding provided under this Contract.
30. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES. Subrecipient agrees that in the event the program established hereunder is subject to audit exceptions by appropriate State and Federal agencies, it shall be responsible for complying with such exceptions and reimbursing the City the full amount of City’s liability to such appropriate State and Federal agency resulting from such audit exceptions.
31. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint ventures or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever, including workers' compensation liability. Subrecipient shall bear the sole responsibility and liability for: 1) all wages, salaries, and other amounts due such personnel of Subrecipient in connection with their performance of this Contract; 2) all reports and obligations respecting such personnel including, but not limited to, social security taxes, income tax, withholding, unemployment insurance, and workers’ compensation insurance; and 3) furnishing workers' compensation benefits to any person for injuries arising from or connected with services performed on behalf of the Subrecipient pursuant to this Contract.
32. AMENDMENTS/VARIATIONS. This Contract, with Recitals, Exhibits and attachments, embodies the whole of the agreement of the Parties hereto and supersedes all prior negotiations, understandings or agreements. There are no oral agreements not contained herein. Except as herein provided, any addition to or variation of the terms of this Contract shall not be valid unless made in the form of a written amendment of this Contract formally approved and executed by both Parties.
33. ACQUISITION OF SUPPLIES AND EQUIPMENT. The Subrecipient may purchase necessary supplies and equipment from an agency/organization related to or affiliated with Subrecipient only if: (a) prior authorization is obtained in writing from the City; (b) no more than maximum prices or charges are made and no more than minimum specifications are met, as provided in writing by the City; (c) a community related benefit is derived from such Subrecipient related acquisition; and (d) no conflict of interest for private gain accrues to the Subrecipient or its employees, agents or officers.
34. MONITORING AND EVALUATION. The City will monitor, evaluate and provide guidance to the Subrecipient in the performance of this Contract. Authorized representatives of the City and HUD shall have the right of access to all activities and facilities operated by the Subrecipient under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of
9 directors, advisory committee and advisory board meetings, and observation of on-going program functions. The Subrecipient will ensure the cooperation of its staff and board members in such efforts. The City Manager or His Designee may conduct program progress reviews. These reviews will focus on the extent to which planned program has been implemented and measurable goals achieved, effectiveness of program management, and impact of the program.
35. AUDIT. The Subrecipient's program will be audited in accordance with the City’s policy and funding source guidelines. The Subrecipient acknowledges that audits may also be conducted by Federal, State or local funding source agencies and shall comply with the audit requirements of such agencies, including but not limited to including but not limited to 2 CFR Part 200 Subpart F. The City or its authorized representatives shall, at all times during the Term of this Contract and for a period of four (4) years thereafter, have access, for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of the Subrecipient. The Subrecipient's staff will cooperate fully with authorized auditors when they conduct audits and examinations of the Subrecipient’s program. A financial audit of the Subrecipient's performance under this Contract shall be conducted at City’s discretion. If indications of misappropriation or misapplication of the funds of this Contract cause the City to require a special audit, the cost of the audit will be encumbered and deducted from this Contract's Activity Budget. Should the special audit confirm misappropriation or misapplication of funds, the Subrecipient shall reimburse the City within thirty (30) days. In the event the City uses the judicial system to recover the funds, the Subrecipient shall reimburse the City its legal fees and court costs in addition to awards.
36. INSURANCE AND BONDING. Without limiting Subrecipient's indemnification of City, the Subrecipient shall provide and maintain at its own expense during the Term of this Contract a program of insurance satisfactory to the City’s Risk Manager covering it operations hereunder as specifically defined in Exhibit B to this Contract, a copy of which is attached hereto and incorporated herein by this reference. Additionally, the Subrecipient shall comply with the bonding requirements of 2 CFR 200.326, if applicable.
37. FAILURE TO PROCURE INSURANCE. Failure on the part of Subrecipient to procure or maintain required insurance shall constitute a material breach of contract under which City may immediately suspend or terminate this Contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith. All monies so paid by City shall be repaid by the Subrecipient to City upon demand or City may offset the cost of the premiums against any monies due to the Subrecipient from City.
38. PROGRAM INCOME. The City reserves the right to determine the disposition of any Program Income, as described in 24 CFR Section 570.504 (c), accumulated under the Activity Services set forth in Exhibit A. Subrecipient shall be entitled to utilize, during the Contract duration, any Program Income generated from the Activity Services, as set forth in Exhibit A, specifically and exclusively for the CDBG eligible Activity Services and no other expense of the Subrecipient. Subrecipient shall only use the program income generated under the following conditions: (1) all of the terms and conditions of this Contract shall continue in full force and effect for all Program Income generated; (2) the request for grant funds by the Subrecipient under this Contract shall be adjusted according to 24 CFR Section 570.504 (b)(2)(i) and (ii); (3) all Program Income shall be used by the Subrecipient for immediate cash needs for Activity Services and shall be reported to the City on a monthly basis; (4) any Program Income on hand with the Subrecipient when this Contract terminates, or received after the Contract’s termination, shall be returned to the City; and (5) all Program Income
10 received and expended shall be recorded in the Subrecipient’s accounting records and included in each audit.
39. FINANCIAL CLOSEOUT PERIOD. The Subrecipient agrees to complete all necessary financial closeout procedures required by the City Manager or His Designee, within a period of not more than fifteen (15) calendar days from the expiration date of this Contract. This time period will be referred to as the Financial Closeout period. Activities during this period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, Program Income balances and accounts receivable to the City), and determining the custodianship of records. The City is not liable to provide reimbursement for any expenses or costs associated with this Contract after the expiration of the Financial Closeout period. After the expiration of the Financial Closeout period, those funds not paid to the Subrecipient under this Contract, if any, may be immediately reprogrammed by City into other eligible activities in the City.
The City Manager, or His Designee, may request a final financial audit for activities performed under this Contract at the expiration of the Financial Closeout period.
40. NEPOTISM. Subrecipient shall not hire nor permit the hiring of any person to fill a position funded through this Contract if a member of that person's immediate family is employed in an administrative capacity by Subrecipient. For the purpose of this section, the term “immediate family” means spouse, child, mother, father, brother, sister, brother-in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, aunt, uncle, niece, nephew, stepparent and stepchild. The term “administrative capacity” means having selection, hiring, supervisory or management responsibilities, including serving on the governing body of Subrecipient.
41. RELIGIOUS AND POLITICAL ACTIVITIES. Subrecipient agrees that funds granted by the City under this Contract will be used exclusively for performance of the Activity Services required under this Contract, and that no funds made available under this Contract shall be used to promote religious or political activities. Further, Subrecipient agrees that it will not perform, nor permit to be performed, any religious or political activities in connection with the performance of this Contract, as required under 24 CFR Section 570.200(j). Furthermore, the Subrecipient agrees that no funds provided, nor personnel employed under this contract, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V United States Code.
42. STAFF TRAVEL. Subrecipient shall not incur any expenditures for travel outside of Riverside County unless specifically provided for and itemized in Exhibit A, without prior written approval of City.
43. USE OF FUNDS. All funds approved and allocated to Subrecipient under this Contract shall be used solely for costs approved in the Activity Budget in Exhibit A. Contract funds shall not be used as cash advancement between contracts, as security to guarantee payments for any non-program obligations, or as loans for non-program activities. Separate financial records shall be kept for each funding source.
44. REPORTS AND RECORDS. Subrecipient agrees to maintain, prepare and submit financial, program progress, monitoring, evaluation and other reports as required by City and Federal regulations, including but not limited to 24 CFR 570.506. Program progress reports shall be submitted on a quarterly basis, in the form specified by the City Manager or His Designee.
Subrecipient shall maintain, and permit on-site inspections of such property, personnel,
11 financial and other records and accounts as are considered necessary by City to assure proper accounting for all Contract CDBG funds during the Term of this Contract and for a period of five (5) years thereafter. Subrecipient will ensure that its employees and board members furnish such information which, in the judgment of City representatives, may be relevant to a question of compliance with contractual conditions with City or granting agency directives, or with the effectiveness, legality and achievements of the program.
45. EXPENDITURES. Expenditures made by Subrecipient in the operation of this Contract shall be in strict compliance and conformity with the Activity Budget set forth in Exhibit A, unless prior written approval for an exception is obtained from City Manager or His Designee.
46. FEDERAL LOBBYIST REQUIREMENTS. The Subrecipient is prohibited by the Department of Interior and Related Agencies Appropriations Act, known as the Byrd Amendments, and 2 CFR Part 200, from using federally appropriated funds for the purpose of influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, loan or cooperative agreement, and any extension, continuation, renewal, amendment or modification of said documents.
The Subrecipient must certify in writing that they are familiar with the Federal Lobbyist Requirements and that all persons and/or subcontractors acting on behalf of the Subrecipient will comply with the Lobbyist Requirements.
Failure on the part of the Subrecipient or persons/subcontractors acting on behalf of the Subrecipient to fully comply with the Federal Lobbyist Requirements shall be subject to civil penalties.
47. LOBBYING CERTIFICATION. The following is applicable to activities utilizing funds received from the 2025-2026 allocations.
The undersigned certify, to the best of their knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and
12 contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
48. CERTIFICATION PROHIBITING USE OF EXCESSIVE FORCE. In accordance with Section 519 of Public Law 101-144, the Subrecipient certifies, to the best of his or her knowledge and belief, that it has adopted and is enforcing:
(1) A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and (2) A policy of enforcing applicable State and local laws against individuals physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction;
49. DRUG-FREE WORKPLACE. Subrecipient agrees to provide a drug-free workplace by:
(1) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Subrecipient's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
(2) Establishing an ongoing drug-free awareness program to inform employees about - a. The dangers of drug abuse in the workplace;
b. The Subrecipient's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(3) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1 of this Section; (4) Notifying the employee in the statement required by paragraph 1 of this Section that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction;
(5) Notifying the City in writing, within ten (10) calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was
13 working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (6) Taking one of the following actions, within thirty (30) calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (7) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5, and 6.
50 ACTIVITY LOCATION(S). The site(s) for the Performance of Work in connection with the specific grant is/are;
Various locations (Citywide) in the City of Corona.
51 RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN. The City acknowledges that Section 104(d) of the Housing and Community Development Act of 1974, also known as the Barney Frank Amendment, requires relocation assistance for displaced low-income families and requires one-for-one replacement of low/moderate income dwelling units that are demolished or converted to other use. When CDBG Program funds are used in an activity, including financing for rehabilitation, or activity delivery costs, Section 104(d) is triggered. CDBG Regulations further describe the requirements under 24 CFR Section 570.606 Displacement, Relocation, Acquisition, and Replacement of Housing.
Subrecipient must adopt and make public a Residential Anti-displacement and Relocation Assistance Plan as part of its administrative requirements to HUD. Before Subrecipient enters into a contract committing it to provide funds for any activity that will directly result in the demolition, or conversion to another use, of low/moderate-income dwelling units, it must make public and submit to HUD the information as described in Section 24 CFR 570.606, et seq.
Subrecipient agrees to comply with the (a) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); the requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted activity. The Subrecipient shall comply with applicable City ordinances, resolutions and policies concerning the displacement of persons from their residences.
52. PROPERTY MAINTENANCE STANDARDS. Subrecipient represents and warrants that sufficient property maintenance shall be provided to the facility where Activity Services are
14 being provided. Property maintenance includes, but is not limited to, removal of trash and debris, graffiti abatement, landscaping and maintenance of appropriate physical appearance.
53. SECTION 3. In accordance with the Housing and Urban Development Act of 1968, the Subrecipient and, where applicable, its contractor(s) and subcontractor(s) shall comply with Section 3 regulations as described in 24 CFR Part 75.
54. AMERICANS WITH DISABILITIES ACT. The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155.201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, State and local government services, and telecommunications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy after January 26, 1993 that is readily accessible to and usable by individuals with disabilities. Further, the ADA requires the removal of architectural barriers and communication barriers that are structural in nature in existing facilities, where such removal is readily achievable--that is, easily accomplishable and able to be carried out without much difficulty or expense. The Subrecipient shall comply with the ADA.
55. CIVIL RIGHTS.
A. Civil Rights
1. Compliance
Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and Executive Order 11063.
2. Nondiscrimination
Subrecipient will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. Subrecipient will take appropriate action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
Subrecipient agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting agency setting forth the provisions of this nondiscrimination clause.
3. Land Covenants
This Contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and 24 CFR 570.601 and 602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Contract, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon,
15 providing that the City and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.
4. Section 504
The Subrecipient agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the handicapped in any Federally assisted program. The City shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the Term of this Contract.
B. Other Federal Requirements
1. THIS PARAGRAPH INTENTIONALLY OMITTED.
2. THIS PARAGRAPH INTENTIONALLY OMITTED.
3. Access to Records
Subrecipient shall furnish and cause each of its own Subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.
4. Notifications
Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the Subrecipient’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
5. Equal Employment Opportunity
Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity employer.
6. Subcontract Provisions
Subrecipient will include the provisions of Section 55 B 1 through 6 in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own Subrecipients or subcontractors.
C. Labor Standards
Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours, the Safety Standards Act, the Copeland “Anti-Kickback” Act (40 U.S.C. 276, 327-333) and all other
16 applicable federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Contract. Subrecipient shall maintain documentation which demonstrates compliance with hour and wages requirements of this part. Such documentation shall be made available to City for review upon request.
Subrecipient agrees that, except with respect to the rehabilitation of residential property designed for residential use for less than eight (8) households, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Contract, shall comply with federal requirements adopted by City pertaining to such contract, and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Parts 3, 1, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient of its obligation, if any, to require payment of the higher wage. Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph, for such contracts in excess of $10,000.00.
56. ENVIRONMENTAL CONDITIONS
A. Air and Water
Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this contract:
-Clean Air Act, 42 U.S.C., 7401, et seq.
-Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 1251 and Section 1318, and all regulations and guidelines issued thereunder.
-Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R., Part 50, as amended.
-National Environmental Policy Act of 1969.
-HUD Environmental Review Procedures (24 CFR, Part 58). -California Environmental quality Act of 1974.
B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).
C. Lead-Based Paint
Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35. Such regulations pertain to all HUD-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such
17 notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven.
The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken.
D. Historic Preservation
Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR, Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this contract.
In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list.
57. CONFIDENTIALITY OF REPORTS. Subrecipient shall keep confidential all reports, information and data received, prepared or assembled pursuant to the performance of the Contract. Such materials shall not be made available to any person, firm, corporation or entity without the prior written consent of the City. Such materials shall not, without prior written consent of the City, be used by the Subrecipient for any purposes other than the performance of the Activity Services.
58. SAFETY STANDARDS AND ACCIDENT PREVENTION. The Subrecipient shall comply with all applicable federal, state local laws, rules and regulations governing safety, health and sanitation. The Subrecipient shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. The Subrecipient shall provide all safe guard, safety devices and protective equipment and take any other needed actions, as its own responsibility, reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of this Contract.
59. SEVERABILITY. In the event that any provision contained in this Contract is held to be invalid, void, or illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Contract and shall in no way affect, impair or invalidate any other provision contained herein. If any such provision shall be deemed invalid due to its scope of breadth, such provision shall be deemed valid to the extent of the scope of breadth permitted by law.
60. INTERPRETATION. No provision of this Contract is to be interpreted for or against either Party because that Party or that Party’s legal representative drafted such provision, but this Contract is to be construed as if it were drafted by both Parties hereto.
61. WAIVER. No breach of any provision hereof can be waived unless in writing. Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of the same or any other provision hereof. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
18 62. TERMINATION FOR IMPROPER CONSIDERATION. In addition to the provisions of Section 22, the City may, by written notice to the Subrecipient, immediately terminate the right of the Subrecipient to proceed under this Contract if it is found that improper consideration, in any form, was offered or given by the Subrecipient, either directly or through an intermediary, to any City officer, employee or agent with the intent of securing the Contract or securing favorable treatment with respect to the award, amendment or extension of the Contract or the making of any determinations with respect to the Subrecipient’s performance pursuant to the Contract. In the event of such termination, the City shall be entitled to pursue the same remedies against Subrecipient as it could pursue in the event of default by the Subrecipient.
63. ENTIRE CONTRACT/INCORPORATION. This Contract constitutes the entire understanding and agreement of the Parties. The Recitals, the Exhibits, and other attachments constitute a material part of this Contract and are hereby incorporated herein by reference as though fully set forth herein.
64. ATTORNEYS’ FEES. In the event of the bringing of an arbitration, action or suit by a Party hereto against another Party by reason of any breach of any of the terms or any intentional inaccuracies in any of the representations and warranties on the part of the other Party arising out of this Contract, the prevailing Party in such action or dispute, whether by final judgment or arbitration award, shall be entitled to have and recover all costs and expenses of suit or claim, including attorneys’ fees.
65. BENEFIT. The terms of this Contract shall be binding upon and inure to the benefit of the Parties hereto and their successors and assigns.
66. COUNTERPARTS. This Contract may be executed in counterparts. When executed, each counterpart shall be deemed an original, irrespective of date of execution. Said counterparts shall together constitute one and the same Contract.
67. LAWS GOVERNING THIS CONTRACT. This Contract shall be governed by and construed in accordance with the laws of the State of California, all applicable federal statutes and regulations as amended, and all applicable local laws.
68. NO THIRD PARTY BENEFICIARIES. The performance of the City’s and the Subrecipient’s respective obligations under this Contract are not intended to benefit any Party other than the City and Subrecipient, except as expressly provided otherwise herein.
69. USE OF RECYCLED-CONTENT PAPER PRODUCTS. To the extent practicable, Subrecipient is encouraged to reduce the amount of solid waste deposited at the County landfills, the Subrecipient agrees to use recycled-content paper to the maximum extent possible on the Activity.
19 IN WITNESS WHEREOF, the City Council of the City of Corona has caused this Contract to be subscribed by the City Manager or His Designee, and the Subrecipient has subscribed the same through its authorized officers, the day, month and year first above written.
CITY OF CORONA: SUBRECIPIENT:
By: By:
Jacob Ellis
City Manager
Date: Date:
Community Development Block Grant Program
Subrecipient Agreement
Exhibit A: Activity Detail
RECIPIENT INFORMATION
Agency Name:
Contact Information:
FEDERAL AWARD INFORMATION
Federal Awarding Agency Name:
U.S. Department of Housing and Urban Development
Assistance Listing Title:
Community Development Block Grants / Entitlement Grants Assistance Listing Number:
14.218
Federal Award Identification Number (FAIN):
B-25-MC-06-0573
SUBRECIPIENT INFORMATION
Agency Name:
Agency Type:
Unique Entity Identifier (UEI):
Tax ID Number (TIN):
Contact Person:
Authorized Official:
SUBAWARD INFORMATION
Version:
1.0 Fiscal Year:
2025-2026
Start Date:
07/01/2025
End Date:
06/30/2026
Indirect Cost Rate:
Funding Amount:
Amount Previously Approved $0
Amount Approved by this Action
Total Amount Approved
Community Development Block Grant Program
Subrecipient Agreement
Exhibit A: Program Detail
ACTIVITY INFORMATION
Activity Name:
Eligibility Citation:
National Objective Citation:
Objective:
Outcome:
R&D:
No
PERFORMANCE MEASUREMENT PLAN
Start Date:
07/01/2025
End Date:
06/30/2026
Activity Description:
Performance Goal: Performance Indicator:
Accomplishments % Target Date
25% 9/30
50% 12/31
75% 3/31
100% 6/30
Disbursement of grant funds shall be proportional to the Subrecipient’s progress in meeting the activityspecific performance measures outlined in the Performance Measurement Plan. The City shall not disburse funds at a rate that exceeds the Subrecipient’s demonstrated progress toward these performance targets. This requirement shall no longer apply once the Subrecipient has achieved as least ninety percent (90%) of the specified performance measurements.
Community Development Block Grant Program
Subrecipient Agreement
Exhibit A: Program Detail
ACTIVITY BUDGET
No expenses may be incurred under this Agreement until it has been fully executed. Additionally, the Subrecipient is advised to review Section 5 of this Agreement, which outlines specific conditions that must be met prior to the disbursement of program funds.
All reimbursement requests must be received by no later than 5:00 p.m. on July 10, 2026. Requests submitted after this deadline will not be paid.
To ensure compliance with federal timeliness requirements, the Subrecipient must submit sufficient documentation to justify reimbursement of at least seventy-five percent (75%) of the total grant funds by April 10, 2026, for expenses incurred through March 31, 2026 (the “Timeliness Test Date”). If the City is unable to reimburse at least 75% of the grant by this date, the City reserves the right to deobligate the shortfall. Any deobligated funds will be removed from this Contract and shall not be available for reimbursement.
EXHIBIT B
INSURANCE REQUIREMENTS
Pursuant to Sections 36 and 37 of the Contract, Subrecipient shall obtain, and shall require its sub-contractors to obtain, insurance of the types and in the amounts described below and in a form and with carriers satisfactory to the City.
COMMERCIAL GENERAL LIABILITY INSURANCE
Subrecipient shall maintain occurrence version commercial general liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence for bodily injury, personal and advertising injury and property damage. If such general liability insurance or other form with general aggregate limit is used, it shall apply separately to this Contract or be no less than two times the occurrence limit. Such insurance shall name the City, its officials, officers, directors, employees, agents and volunteers, and the Subrecipient as insureds with respect to performance of this Contract and shall contain no special limitations on the scope of coverage or the protection afforded to these insureds. Additionally, such insurance shall be primary with respect to any insurance or self-insurance programs covering the City, its officials, directors, officers, employees, agents and volunteers, and Subrecipient, or, if excess, shall stand in an unbroken chain of coverage in excess of the Subrecipient’s scheduled underlying coverage.
AUTOMOBILE LIABILITY INSURANCE
Subrecipient shall maintain business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per accident for bodily injury and property damage. Such insurance shall include coverage for automobiles which are owned, leased, hired and non-owned by the Subrecipient, or for which the Subrecipient is responsible. Such insurance shall contain no special limitations on the scope of coverage or the protection afforded to these insureds. Additionally, such insurance shall be primary with respect to any insurance or self-insurance programs covering the City, its officials, officers, employees, agents, and Subrecipient.
WORKERS’ COMPENSATION
Subrecipient shall maintain workers’ compensation insurance with statutory limits, and employers’ liability insurance with limits of not less than $1,000,000 for each accident for bodily injury or disease. Such insurance shall contain no special limitations on the scope of coverage or the protection afforded to these insureds. Additionally, such insurance shall be primary with respect to any insurance or self-insurance programs covering the City, its officials, directors, officers, employees, agents and volunteers, and Subrecipient. The insurer shall agree to waive all rights of subrogation against the City, its officials, directors,
officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work or services performed by the Subrecipient.
CERTIFICATES OF INSURANCE
Subrecipient shall, prior to the commencement of the Activity Services to be provided under this Contract, furnish the City with properly executed certificates of insurance and, if requested by City, copies of endorsements and policies, which clearly evidence all insurance required under this Contract and provide that such insurance shall not be cancelled or allowed to expire except on thirty (30) days advance, prior written notice to the City. City shall have the sole discretion to determine whether the certificates and endorsements presented comply with the provisions of this Contract. Subrecipient understands the importance of the insurance requirements of this Exhibit B to the City and agrees to comply with it in full.
COVERAGE MAINTENANCE
Subrecipient shall immediately replace certificates, policies and endorsements for any insurance expiring prior to the completion of services under this Contract.
Further, Subrecipient shall maintain such insurance during the time the Time for Performance as defined in Section 4 of the Contract, except as otherwise provided by this Contract.
ADDITIONAL REQUIREMENTS
The insurance policies required herein shall be “occurrence,” not “claims made,” policies and shall be primary and non-contributing to any insurance that the City may elect to obtain. All insurance required by this Exhibit B shall contain standard of separation of insured provisions.
All insurance shall be placed with carriers satisfactory to the City. Carriers will be listed by A M Best at least at A VIII and be California Admitted, or if not California Admitted, must be listed by A M Best at A X or higher.
EXHIBIT B
INSURANCE REQUIREMENTS
Pursuant to Sections 36 and 37 of the Contract, Subrecipient shall obtain, and shall require its sub-contractors to obtain, insurance of the types and in the amounts described below and in a form and with carriers satisfactory to the City.
COMMERCIAL GENERAL LIABILITY INSURANCE
Subrecipient shall maintain occurrence version commercial general liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence for bodily injury, personal and advertising injury and property damage. If such general liability insurance or other form with general aggregate limit is used, it shall apply separately to this Contract or be no less than two times the occurrence limit. Such insurance shall name the City, its officials, officers, directors, employees, agents and volunteers, and the Subrecipient as insureds with respect to performance of this Contract and shall contain no special limitations on the scope of coverage or the protection afforded to these insureds. Additionally, such insurance shall be primary with respect to any insurance or self-insurance programs covering the City, its officials, directors, officers, employees, agents and volunteers, and Subrecipient, or, if excess, shall stand in an unbroken chain of coverage in excess of the Subrecipient’s scheduled underlying coverage.
AUTOMOBILE LIABILITY INSURANCE
Subrecipient shall maintain business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per accident for bodily injury and property damage. Such insurance shall include coverage for automobiles which are owned, leased, hired and non-owned by the Subrecipient, or for which the Subrecipient is responsible. Such insurance shall contain no special limitations on the scope of coverage or the protection afforded to these insureds. Additionally, such insurance shall be primary with respect to any insurance or self-insurance programs covering the City, its officials, officers, employees, agents, and Subrecipient.
WORKERS’ COMPENSATION
Subrecipient
CERTIFICATES OF INSURANCE
Subrecipient
COVERAGE MAINTENANCE
Subrecipient shall immediately replace certificates, policies and endorsements for any insurance expiring prior to the completion of services under this Contract.
Further, Subrecipient shall maintain such insurance during the time the Time for Performance as defined in Section 4 of the Contract, except as otherwise provided by this Contract.
ADDITIONAL REQUIREMENTS
The insurance policies required herein shall be “occurrence,” not “claims made,” policies and shall be primary and non-contributing to any insurance that the City may elect to obtain. All insurance required by this Exhibit B shall contain standard of separation of insured provisions.
All insurance shall be placed with carriers satisfactory to the City. Carriers will be listed by A M Best at least at A VIII and be California Admitted, or if not California Admitted, must be listed by A M Best at A X or higher.
1 CITY OF CORONA
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
REIMBURSEMENT CONTRACT
(Internal)
ACTIVITY TITLE:
ACTIVITY NUMBER: -431
THIS contract (“CONTRACT”) is made and entered into this 1st day of July, 2025, by and between the City of Corona and the City of Corona hereinafter called the “City,” and “Subrecipient.” The City and Subrecipient are sometimes hereinafter referred to individually as “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, the City has entered into a contract with the United States of America, through its Department of Housing and Urban Development (HUD), to execute the City’s Community Development Block Grant (“CDBG”) Program, under Title I of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et seq.), as amended (hereinafter called the “Act”), Assistance Listing Number 14.218, Federal Award Identification Number B-25-MC-06-0573; and WHEREAS, Subrecipient is an organizational unit of City and has been selected by the City Manager to provide certain eligible services through one or more community development activities, as specified in 24 CFR 570.200 (“CDBG Program”); and
WHEREAS, the City desires to memorialize and transmit the CDBG Program requirements to Subrecipient through execution of this Contract as a means to facilitate compliance with the Act; and
WHEREAS, the City has approved the provision of CDBG Program funds to be used by the Subrecipient to provide certain services (the “Activity Services”) as more particularly described in the Activity Detail attached hereto as Exhibit A and incorporated herein; and WHEREAS, the Subrecipient represents and warrants to the City that the Subrecipient is qualified to provide the Activity Services by reason of experience, preparation, organization, staffing and facilities and that it shall provide the Activity Services as set forth in Exhibit A; and WHEREAS, the Subrecipient represents and warrants to the City that it shall provide the Activity Services in accordance with the Activity Budget as set forth in Exhibit A.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived there from, the parties agree as follows:
TERMS
1. CONTRACT. This Contract consists of this document and the attached Exhibit A.
2. CONTRACT ADMINISTRATION. The City Manager of the City of Corona, hereinafter called the “City Manager”, or the Housing & Homeless Solutions Manager, hereinafter
2 referred to as “His Designee,” shall have full authority to act for City in the administration of this Contract consistent with the provisions contained herein.
3. SCOPE OF SERVICES. The Subrecipient is to perform all the Activity Services set forth in the Activity Description in Exhibit A. The Subrecipient shall perform all Activity Services in accordance with this Contract, including the Recitals and Exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
4. TIME OF PERFORMANCE. The Activity Services shall commence on July 1, 2025, and shall be completed no later than June 30, 2026 (the “Term of this Contract”).
5. COMPENSATION AND METHOD OF PAYMENT. For such performance of the Activity Services, City shall reimburse Subrecipient an amount not to exceed the amounts indicated in the Activity Budget listed in Exhibit A (“Reimbursement Amount”), which shall constitute full and complete compensation hereunder for the Activity Services. The Reimbursement Amount will only be paid if reimbursable from the federal government under the Act for the amounts indicated in the Activity Budget listed in Exhibit A, or from CDBG Program Income, as described in 24 CFR 570.500(a), and accumulated as a result of this Contract. The Reimbursement Amount shall constitute reimbursement only for allowable costs incurred as a result of the Activity Services. The Parties understand and agree that such reimbursement, if any, shall be conditioned upon the City’s receipt of CDBG Program funds from the federal government or accumulation of CDBG Program Income, as set forth in Section 38 and as a result of this Contract, and shall not be a charge on any other funds of the City.
All requests for reimbursement shall be submitted monthly, on a form acceptable to the City, for costs incurred under this Contract, along with one (1) set of verifiable written supporting documentation of the expenditures by the Subrecipient for the Activity Services (“Supporting Statements”), which shall be submitted to the City in such form acceptable to the City in its sole and absolute discretion. Such Supporting Statement shall be submitted prior to any payment, in whole or in part, by the City of the Reimbursement Amount.
6. BUDGET SECTION. The Subrecipient may not exceed the amounts designated to be spent for the Activity Services as outlined in the Activity Budget in Exhibit A without prior written approval of the City which shall be given or withheld in the City’s sole and absolute discretion.
7. COMPLIANCE WITH LAWS. Both Parties shall be bound by applicable Federal, State, and local laws, ordinances, regulations and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the Act; 24 CFR, Part 570; 2 CFR Part 200 as applicable pursuant to 24 CFR 570.502; and the City’s Contract Accounting and Administration Handbook.
The Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR Part 570.502. The Subrecipient shall carry out each activity in compliance with all Federal laws and regulations described in Subpart K of the CDBG regulations, 24 CFR 570.600 et seq., except that:
(i) The Subrecipient does not assume the City’s environmental responsibilities described at 24 CFR Part 570.604; and
3 (ii) The Subrecipient does not assume the City’s responsibility for initiating the review process under 24 CFR Part 52.
8. PROGRAM EVALUATION AND REVIEW. During the Term of this Contract, and for a period of three (3) years thereafter, Subrecipient shall make available for inspection by authorized City personnel, the Subrecipient’s performance, financial and all other records, including but not limited to procurement, income documentation, and consultant contracts, pertaining to performance of this Contract, and shall allow authorized City personnel to inspect and monitor the Subrecipient’s facilities and program operations. Such monitoring may include interviewing Subrecipient staff and CDBG Program Subrecipients (beneficiaries), as required by the City.
Subrecipient shall submit all data necessary for the City to complete the Consolidated Annual Performance and Evaluation Report (“CAPER”), on a form acceptable to the City, for submission to HUD. The CAPER is part of the Five-Year Consolidated Plan (“Con Plan”) which is submitted to HUD annually reporting on the progress the City has made towards meeting the goals identified in the Con Plan and One-Year Annual Action Plan. Subrecipient also agrees to monitor program accountability and progress in accordance with HUD requirements, in the format and at the time designated by the City Manager, or His Designee.
9. NON-EXPENDABLE PERSONAL PROPERTY. The Subrecipient shall maintain a record for each item of non-expendable property acquired with CDBG Funds in connection with the Activity Services. This record shall be made available to the City upon the City’s reasonable notice and request. Nonexpendable personal property means leased and purchased tangible personal property having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit. Nonexpendable property includes tangible personal property, including, but not limited to, office equipment, as well as any funds derived from the sale or disposition of nonexpendable property. Any utilization of funds derived from the sale or disposition of nonexpendable property must have prior written approval of the City and otherwise comply with all applicable federal, state and local laws and regulations. Should this Contract be terminated or expire, the City reserves the right to determine the final disposition of nonexpendable property acquired in connection with the Activity Services with CDBG funds, including funds derived therefrom. Said disposition may include taking possession of the nonexpendable property.
10. REVERSION OF ASSETS. Upon the expiration of this Contract, the Subrecipient shall transfer to the City any remaining CDBG Program funds on hand at the time of expiration or termination and any accounts receivable attributable to the use of CDBG Program funds.
Any real property under the Subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 shall be either:
(i) Used to meet one of the national objectives in 24 CFR 570.208 until five (5) years after termination or expiration of this Contract, or such longer period of time as is specified in Exhibit A; or
(ii) Not used in accordance with paragraph 10 (i) above, in which event the Subrecipient shall reimburse the CDBG Program Fund 431 an amount of the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after
4 the period of time and under the conditions specified in subparagraph 10 (i) of the Contract.
11. PURCHASE OR LEASE OF NONEXPENDABLE PERSONAL PROPERTY. Subrecipient shall obtain three (3) documented bids prior to purchasing or leasing any nonexpendable personal property costing over Five Thousand Dollars ($5,000.00) per unit as approved in the Activity Budget. The Subrecipient shall purchase or lease from the lowest responsive and responsible bidder. All nonexpendable property purchased or leased pursuant to the Contract shall be properly identified and inventoried and shall be charged at its actual price, deducting all cash discounts, rebates and allowances received by Subrecipient. This inventory shall be provided or made available to the City upon request.
12. ACCOUNTING. All CDBG Program funds received by the Subrecipient from the City pursuant to this Contract shall be maintained separate and apart from any other funds of the Subrecipient or of any principal or member of the Subrecipient in an account in a federally insured banking or savings and loan institution. The Subrecipient must establish and maintain on a current basis an adequate accrual accounting system in accordance with generally accepted accounting principles and standards and the City’s Contract Accounting and Administration Handbook. Additionally, Subrecipient shall comply with 2 CFR Part 200 Subpart D and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. Subrecipient shall maintain complete and accurate records with respect to all costs and expenses incurred under this Contract. All such records shall be clearly identifiable.
Subrecipient shall allow a representative of the City during normal business hours to examine, audit and make transcripts or copies of such records and any other documents created pursuant to this Contract.
13. THIS PARAGRAPH INTENTIONALLY OMITTED.
14. CHANGES. The City may, from time to time, request changes in the Activity Services to be performed hereunder by the Subrecipient. Such changes, including any increase or decrease in the amount of the Subrecipient's Reimbursement Amount, must be agreed upon by and between the City and the Subrecipient in writing by amending Exhibit A, and shall be incorporated into this Contract.
15. CHANGES IN GRANT ALLOCATION. The City reserves the right to reduce the allocation of CDBG Program funds to the Subrecipient when the City’s fiscal monitoring indicates that the Subrecipient's rate of expenditure will result in unspent funds at the end of the program year. Changes in the grant allocation will be made after consultation with the Subrecipient.
Such changes shall be incorporated into this Contract by written amendments to Exhibit A.
16. CITIZEN PARTICIPATION. All program data as determined by the City in its sole and absolute discretion to be necessary to provide reports to citizens of the City will be made available by the Subrecipient at the City’s request. Discussions between the City and the Subrecipient will be held often enough so that the Subrecipient will be adequately apprised of citizen recommendations during the course of the program. Subrecipient representatives shall be available to respond to questions and receive recommendations at local meetings when so requested by the City Manager, or His Designee.
17. REVENUE DISCLOSURE REQUIREMENT. Upon the City’s request, Subrecipient shall file with the City a written statement listing all revenue received, or expected to be received,
5 by Subrecipient from Federal, State, or City sources, or other governmental agencies, and applied, or expected to be applied, to offset, in whole or in part, any of the costs incurred by Subrecipient in conducting current or prospective activities or business activities, including, but not necessarily limited to, the Activity or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such business activity, the dollar amount of funding provided, or to be provided, by each and every governmental agency for each such activity or business activity, and the full name and address of each governmental agency. Subrecipient shall make available for inspection and audit to City’s representatives, upon request, at any time during the duration of this Contract, and during a period of three (3) years thereafter, all of its books and records relating to the operation by it of each activity or business activity which is funded in whole or in part with governmental monies, including the activity funded under this Contract, whether or not such monies are received through the City. All such books and records shall be maintained by Subrecipient at a location in Riverside County.
18. JOINT FUNDING. In addition to the requirements of Section 17 herein, for activities in which there are sources of funds in addition to CDBG Program funds, Subrecipient may be required to provide proof of such funding. The City shall not reimburse the Subrecipient for any costs incurred by Subrecipient which are paid with other funds.
19. ASSURANCES. The Subrecipient hereby assures and certifies that it has complied with the Act, applicable regulations, policies, guidelines and requirements, and that it will comply with all applicable Federal, State and local laws and regulations as they relate to acceptance and use of Federal funds for this Federally-assisted program. Also, the Subrecipient represents and warrants with respect to the Activity Services specified in Exhibit A, that it will comply with all of the provisions of 24 CFR Part 570, as applicable. Subrecipient further represents and warrants that it will comply with any further amendments or changes to said required assurances and certifications that during the Term of this Contract it will maintain current copies of said assurances and certifications at the address specified below.
20. NOTICES. All notices shall be served in writing. The notices to the Subrecipient shall be sent to the following address:
[Subrecipient Name]
[Subrecipient Address]
[Subrecipient City, State, Zip]
Notices, reports and statements to the City shall be delivered or sent to the City Manager, or His Designee at:
City of Corona
Attn: Jacob Ellis, City Manager
400 S. Vicentia Avenue
Corona, CA 92882
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first-class postage pre-paid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Each party shall promptly notify the other of any change in its mailing address.
6 21. ASSIGNMENT. The Subrecipient shall not assign or transfer any interest in this Contract, whether by assignment, delegation or novation, without the prior express written consent of the City. Any assignment, delegation or novation of the terms of this Contract without the prior written consent of the City shall be null and void and shall constitute a material breach of this Contract.
22. TERMINATION/SUSPENSION. This Contract may be terminated for convenience at any time by either Party upon giving thirty (30) days’ notice in writing to the other Party. City Manager, or His Designee, is hereby empowered to give said notice subject to ratification by the City Council of the City of Corona.
The City may immediately suspend or terminate this Contract if Subrecipient materially fails to comply with any Term of this Contract, or the award which is the subject of this Contract whether stated in a federal statute or regulation, an assurance, in a State Plan or obligation, a Notice of Award, or elsewhere.
Further, City may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in CDBG funding for the Contract activity or if for any reason the timely completion of the work under this Contract is rendered improbable, infeasible or impossible. In such event, Subrecipient shall be compensated for all Activity Services rendered and all necessarily incurred costs performed in good faith, in accordance with the terms of this Contract, that have not been previously reimbursed, up to the date of said termination, to the extent CDBG funds are available.
23. FISCAL LIMITATIONS. Both Parties acknowledge that the United States of America, through HUD, may, in the future, place programmatic or fiscal limitation(s) on CDBG funds not presently anticipated. Accordingly, the City reserves the right to revise this Contract in order to take into account actions affecting CDBG Program funding. Notwithstanding the provisions of Section 22 herein, in the event of a CDBG funding reduction, the City may: 1) reduce the budget of this Contract, as a whole or as to a cost category; 2) limit the right of the Subrecipient's authority to commit and spend funds; or 3) restrict the Subrecipient's use of both its uncommitted and its unspent funds.
Where HUD has directed or requested the City to implement a reduction in funding, in whole or as to a cost category, with respect to funding for this Contract, the City Manager, or His Designee, may act for the City in implementing and effecting such a reduction and in revising the Contract for such purpose. Where the City Manager has reasonable grounds to question that the Subrecipient has materially complied with the terms of this Contract, City Manager, or His Designee, may act for the City in suspending the operation of this Contract for up to sixty (60) days, upon three (3) days notice to Subrecipient of his intention to so act, pending an audit or other resolution of such questions. In no event, however, shall any revisions made by the City affect expenditures and legally binding commitments made by the Subrecipient before it received notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable, that such commitments are consistent with HUD cash withdrawal guidelines, and that the Subrecipient is in compliance with the terms of this Contract.
24. USE OF FUNDS FOR ENTERTAINMENT, MEALS OR GIFTS. Subrecipient represents and warrants that it will not use funds provided through this Contract to pay for entertainment, meals or gifts.
7 25. INDEMNIFICATION. Subrecipient shall defend, indemnify and hold the City and its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or in equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual, alleged or negligent acts, omissions or willful misconduct of Subrecipient, its officials, officers, employees, agents, consultants and contractors arising out of the performance of the Activity Services under this Contract, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Subrecipient shall defend, at Subrecipient’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City and its directors, officials, officers, employees, volunteers or agents, in any such aforesaid suit, action or other legal proceeding. Subrecipient shall reimburse the City and its directors, officials, officers, employees, volunteers and/or agents, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Subrecipient’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City and its directors, officials, officers, employees, volunteers or agents.
26. CONFLICT OF INTEREST. The Subrecipient, its agents and employees shall comply with all applicable Federal, State, County and City laws and regulations governing conflict of interest including, but not limited to, 24 CFR 570.611. Subrecipient covenants that in the performance of this Contract no person having such a financial interest shall be employed or retained by the Subrecipient hereunder.
The Subrecipient will make available to its agents and employees copies of all applicable Federal, State, County and City laws and regulations governing conflict of interest within thirty (30) days from the Effective Date of this Contract.
27. DISCRIMINATION.
(i) Subrecipient represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, handicap, or any other classification protected by federal or state law.
(ii) The Subrecipient shall not discriminate on the ground of race, color, national origin or sex, exclude any person from participation in, deny any person the benefits of, or subject any person to discrimination under any program or activity related to the Activity Services, or otherwise, whether funded in whole or in part with the CDBG Funds.
28. BUDGET MODIFICATIONS. The City Manager or His Designee, may grant budget modifications to this Contract for the movement of funds between the budget categories identified in Exhibit A, provided the modifications do not exceed the total amount of funding provided under this Contract.
29. TIME OF PERFORMANCE MODIFICATIONS. The City Manager or His Designee, may within his or her sole and absolute discretion grant time of performance modifications to this Contract when such modifications:
(a) Are specifically requested by Subrecipient;
8 (b) Will not change the activity goals or Activity Services (Exhibit A); (c) Are in the best interests of the City and Subrecipient in performing the Activity Services under this Contract; and
(d) Do not alter the amount of funding provided under this Contract.
30. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES. Subrecipient agrees that in the event the program established hereunder is subject to audit exceptions by appropriate State and Federal agencies, it shall be responsible for complying with such exceptions and reimbursing the City the full amount of City’s liability to such appropriate State and Federal agency resulting from such audit exceptions.
31. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint ventures or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever, including workers' compensation liability. Subrecipient shall bear the sole responsibility and liability for: 1) all wages, salaries, and other amounts due such personnel of Subrecipient in connection with their performance of this Contract; 2) all reports and obligations respecting such personnel including, but not limited to, social security taxes, income tax, withholding, unemployment insurance, and workers’ compensation insurance; and 3) furnishing workers' compensation benefits to any person for injuries arising from or connected with services performed on behalf of the Subrecipient pursuant to this Contract.
32. AMENDMENTS/VARIATIONS. This Contract, with Recitals, Exhibits and attachments, embodies the whole of the agreement of the Parties hereto and supersedes all prior negotiations, understandings or agreements. There are no oral agreements not contained herein. Except as herein provided, any addition to or variation of the terms of this Contract shall not be valid unless made in the form of a written amendment of this Contract formally approved and executed by both Parties.
33. ACQUISITION OF SUPPLIES AND EQUIPMENT. The Subrecipient may purchase necessary supplies and equipment from an agency/organization related to or affiliated with Subrecipient only if: (a) prior authorization is obtained in writing from the City; (b) no more than maximum prices or charges are made and no more than minimum specifications are met, as provided in writing by the City; (c) a community related benefit is derived from such Subrecipient related acquisition; and (d) no conflict of interest for private gain accrues to the Subrecipient or its employees, agents or officers.
34. MONITORING AND EVALUATION. The City will monitor, evaluate and provide guidance to the Subrecipient in the performance of this Contract. Authorized representatives of the City and HUD shall have the right of access to all activities and facilities operated by the Subrecipient under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. Activities include attendance at staff, board of directors, advisory committee and advisory board meetings, and observation of on-going program functions. The Subrecipient will ensure the cooperation of its staff and board members in such efforts. The City Manager or His Designee may conduct program progress reviews. These reviews will focus on the extent to which planned program has been
9 implemented and measurable goals achieved, effectiveness of program management, and impact of the program.
35. AUDIT. The Subrecipient's program will be audited in accordance with the City’s policy and funding source guidelines. The Subrecipient acknowledges that audits may also be conducted by Federal, State or local funding source agencies and shall comply with the audit requirements of such agencies, including but not limited to 2 CFR Part 200 Subpart F. The City or its authorized representatives shall, at all times during the Term of this Contract and for a period of four (4) years thereafter, have access, for the purpose of audit or inspection, to any and all books, documents, papers, records, property, and premises of the Subrecipient.
The Subrecipient's staff will cooperate fully with authorized auditors when they conduct audits and examinations of the Subrecipient’s program. A financial audit of the Subrecipient's performance under this Contract shall be conducted at City’s discretion. If indications of misappropriation or misapplication of the funds of this Contract cause the City to require a special audit, the cost of the audit will be encumbered and deducted from this Contract's Activity Budget. Should the special audit confirm misappropriation or misapplication of funds, the Subrecipient shall reimburse the City within thirty (30) days. In the event the City uses the judicial system to recover the funds, the Subrecipient shall reimburse the City its legal fees and court costs in addition to awards.
36. THIS PARAGRAPH INTENTIONALLY OMITTED.
37. THIS PARAGRAPH INTENTIONALLY OMITTED.
38. PROGRAM INCOME. The City reserves the right to determine the disposition of any Program Income, as described in 24 CFR 570.504 (c), accumulated under the Activity Services set forth in Exhibit A. Subrecipient shall be entitled to utilize, during the Contract duration, any Program Income generated from the Activity Services, as set forth in Exhibit A, specifically and exclusively for the CDBG eligible Activity Services and no other expense of the Subrecipient. Subrecipient shall only use the program income generated under the following conditions: (1) all of the terms and conditions of this Contract shall continue in full force and effect for all Program Income generated; (2) the request for grant funds by the Subrecipient under this Contract shall be adjusted according to 24 CFR 570.504 (b)(2)(i) and (ii); (3) all Program Income shall be used by the Subrecipient for immediate cash needs for Activity Services and shall be reported to the City on a monthly basis; (4) any Program Income on hand with the Subrecipient when this Contract terminates, or received after the Contract’s termination, shall be returned to the City; and (5) all Program Income received and expended shall be recorded in the Subrecipient’s accounting records and included in each audit.
39. FINANCIAL CLOSEOUT PERIOD. The Subrecipient agrees to complete all necessary financial closeout procedures required by the City Manager or His Designee, within a period of not more than fifteen (15) calendar days from the expiration date of this Contract. This time period will be referred to as the Financial Closeout period. Activities during this period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, Program Income balances and accounts receivable to the City), and determining the custodianship of records. The City is not liable to provide reimbursement for any expenses or costs associated with this Contract after the expiration of the Financial Closeout period. After the expiration of the Financial Closeout period, those funds not paid to the Subrecipient under this Contract, if any, may be immediately reprogrammed by City into other eligible activities in the City.
10 The City Manager, or His Designee, may request a final financial audit for activities performed under this Contract at the expiration of the Financial Closeout period.
40. NEPOTISM. Subrecipient shall not hire nor permit the hiring of any person to fill a position funded through this Contract if a member of that person's immediate family is employed in an administrative capacity by Subrecipient. For the purpose of this section, the term “immediate family” means spouse, child, mother, father, brother, sister, brother-in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, aunt, uncle, niece, nephew, stepparent and stepchild. The term “administrative capacity” means having selection, hiring, supervisory or management responsibilities, including serving on the governing body of Subrecipient.
41. RELIGIOUS AND POLITICAL ACTIVITIES. Subrecipient agrees that funds granted by the City under this Contract will be used exclusively for performance of the Activity Services required under this Contract, and that no funds made available under this Contract shall be used to promote religious or political activities. Further, Subrecipient agrees that it will not perform, nor permit to be performed, any religious or political activities in connection with the performance of this Contract, as required under 24 CFR Section 570.200(j). Furthermore, the Subrecipient agrees that no funds provided, nor personnel employed under this contract, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V United States Code.
42. STAFF TRAVEL. Subrecipient shall not incur any expenditure for travel outside of Riverside County unless specifically provided for and itemized in Exhibit A, without prior written approval of City.
43. USE OF FUNDS. All funds approved and allocated to Subrecipient under this Contract shall be used solely for costs approved in the Activity Budget in Exhibit A. Contract funds shall not be used as cash advancement between contracts, as security to guarantee payments for any non program obligations, or as loans for non program activities. Separate financial records shall be kept for each funding source.
44. REPORTS AND RECORDS. Subrecipient agrees to maintain, prepare and submit financial, program progress, monitoring, evaluation and other reports as required by City and Federal regulations, including but not limited to 24 CFR 570.506. Program progress reports shall be submitted on a quarterly basis, in the form specified by the City Manager or His Designee.
Subrecipient shall maintain, and permit on-site inspections of such property, personnel, financial and other records and accounts as are considered necessary by City to assure proper accounting for all Contract CDBG funds during the Term of this Contract and for a period of five (5) years thereafter. Subrecipient will ensure that its employees and board members furnish such information which, in the judgment of City representatives, may be relevant to a question of compliance with contractual conditions with City or granting agency directives, or with the effectiveness, legality and achievements of the program.
45. EXPENDITURES. Expenditures made by Subrecipient in the operation of this Contract shall be in strict compliance and conformity with the Activity Budget set forth in Exhibit A, unless prior written approval for an exception is obtained from City Manager or His Designee.
46. FEDERAL LOBBYIST REQUIREMENTS. The Subrecipient is prohibited by the Department of Interior and Related Agencies Appropriations Act, known as the Byrd Amendments, and 2 CFR Part 200, from using federally appropriated funds for the purpose
11 of influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, loan or cooperative agreement, and any extension, continuation, renewal, amendment or modification of said documents.
The Subrecipient must certify in writing that they are familiar with the Federal Lobbyist Requirements and that all persons and/or subcontractors acting on behalf of the Subrecipient will comply with the Lobbyist Requirements.
Failure on the part of the Subrecipient or persons/subcontractors acting on behalf of the Subrecipient to fully comply with the Federal Lobbyist Requirements shall be subject to civil penalties.
47. LOBBYING CERTIFICATION. The following is applicable to activities utilizing funds received from the 2025-2026 allocations.
The undersigned certify, to the best of their knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
48. CERTIFICATION PROHIBITING USE OF EXCESSIVE FORCE. In accordance with Section 519 of Public Law 101-144, the Subrecipient certifies, to the best of his or her knowledge and belief, that it has adopted and is enforcing:
(1) A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
12 (2) A policy of enforcing applicable State and local laws against individuals physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction;
49. DRUG-FREE WORKPLACE. Subrecipient agrees to provide a drug-free workplace by:
(1) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Subrecipient's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
(2) Establishing an ongoing drug-free awareness program to inform employees about - a. The dangers of drug abuse in the workplace;
b. The Subrecipient's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(3) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1 of this Section; (4) Notifying the employee in the statement required by paragraph 1 of this Section that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction;
(5) Notifying the City in writing, within ten (10) calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (6) Taking one of the following actions, within thirty (30) calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
13 b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (7) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5, and 6.
50 ACTIVITY LOCATION(S). The site(s) for the Performance of Work in connection with the specific grant is/are;
Various locations in the City of Corona.
51 RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN. The City acknowledges that Section 104(d) of the Housing and Community Development Act of 1974, also known as the Barney Frank Amendment, requires relocation assistance for displaced low-income families and requires one-for-one replacement of low/moderate income dwelling units that are demolished or converted to other use. When CDBG Program funds are used in an activity, including financing for rehabilitation, or activity delivery costs, Section 104(d) is triggered. CDBG Regulations further describe the requirements under 24 CFR Section 570.606 Displacement, Relocation, Acquisition, and Replacement of Housing.
Subrecipient must adopt and make public a Residential Anti-displacement and Relocation Assistance Plan as part of its administrative requirements to HUD. Before Subrecipient enters into a contract committing it to provide funds for any activity that will directly result in the demolition, or conversion to another use, of low/moderate-income dwelling units, it must make public and submit to HUD the information as described in Section 24 CFR 570.606, et seq.
Subrecipient agrees to comply with the (a) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); the requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted activity. The Subrecipient shall comply with applicable City ordinances, resolutions and policies concerning the displacement of persons from their residences.
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53. SECTION 3. In accordance with the Housing and Urban Development Act of 1968, the Subrecipient and, where applicable, its contractor(s) and subcontractor(s) shall comply with Section 3 regulations as described in 24 CFR Part 75.
54. AMERICANS WITH DISABILITIES ACT. The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155.201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, State and local government services, and telecommunications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy after January 26, 1993 that is readily accessible to and usable by individuals with disabilities. Further, the ADA
14 requires the removal of architectural barriers and communication barriers that are structural in nature in existing facilities, where such removal is readily achievable--that is, easily accomplishable and able to be carried out without much difficulty or expense. The Subrecipient shall comply with the ADA.
55. CIVIL RIGHTS.
A. Civil Rights
1. Compliance
Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and Executive Order 11063.
2. Nondiscrimination
Subrecipient will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. Subrecipient will take appropriate action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
Subrecipient agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting agency setting forth the provisions of this nondiscrimination clause.
3. Land Covenants
This Contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and 24 CFR 570.601 and 602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Contract, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the City and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.
4. Section 504
The Subrecipient agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the handicapped in any Federally assisted program. The City shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the Term of this Contract.
15 B. Other Federal Requirements
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3. Access to Records
Subrecipient shall furnish and cause each of its own subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.
4. Notifications
Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the Subrecipient’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
5. Equal Employment Opportunity
Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity employer.
6. Subcontract Provisions
Subrecipient will include the provisions of Section 55 B 1 through 5 in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own Subrecipients or subcontractors.
C. Labor Standards
Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours, the Safety Standards Act, the Copeland “Anti-Kickback” Act (40 U.S.C. 276, 327-333) and all other applicable federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Contract. Subrecipient shall maintain documentation which demonstrates compliance with hour and wages requirements of this part. Such documentation shall be made available to City for review upon request.
Subrecipient agrees that, except with respect to the rehabilitation of residential property designed for residential use for less than eight (8) households, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Contract, shall comply with federal requirements adopted by City pertaining to such contract, and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Parts 3, 1, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient of its obligation, if any, to require payment of the higher wage. Subrecipient shall cause or require to be inserted