Agenda packet — Coronado City Council, August 19, 2025 (part 2 of 5)

SCOPE OF SERVICES
Overview
CONSULTANT shall provide professional construction management services to CITY’S Capital Improvement Program (CIP) [PROJECT NAME] project for a term of [TERM LENGTH].

Task 1: Construction Inspection Services
The CONSULTANT shall:
• Review and inspect Contractor’s work and operations regarding safety, traffic control, quality, and quantity of work
• Check Contractor’s adherence to the environmental and regulatory conditions of the contract
• Review work in accordance with contract specifications and plans • Resolve conflicts between plans and specifications and actual site conditions • Collaborate with the engineer of record on changes in the plans and specifications which are then referred to the City for approval and change order if necessary • Act as the initial point of contact for community questions/concerns • Maintain complete and accurate daily contract records (including photographs) • Document on-site and adjacent off-site conditions, operations, and any significant discussions or occurrences that occur in the field
• Review and verify Contractor preconstruction video of site and surrounding areas and maintain submitted documentation
• Review and verify that Contractor is maintaining redlines to accurately reflect any changes • Perform quantity measurements and calculations for work performed Deliverables:
• Daily Inspection Reports
• Environmental and Regulatory Compliance Reports
• Contract Compliance Reviews
• Change Order Recommendations
• Site Condition Reports
• Preconstruction Video Verification Report
• Redline Review Reports
• Quantity Verification Reports
Task 2: Construction Management Services
The CONSULTANT shall:
• Run preconstruction, weekly progress, and additional field meetings as needed • Manage responses to RFIs, change requests, and pay applications • Review submittals for completeness and manage appropriate reviews Attachment 4
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20 • Review Contractor’s adherence to scheduled completion of the work • Maintain organized project documentation
• Assist in the coordination of construction activities with outside agencies and utility companies as needed, including SDG&E and Navy
• Scheduling of inspection services provided by City consultants as needed including geotechnical, water quality testing, etc.
• Coordinate punch-list items with the Contractor
• Communicate regularly with the Project Manager on project status Deliverables:
• Preconstruction and Weekly Progress Meeting Minutes
• RFI and Change Request Responses
• Pay Application Reviews and Approval Recommendations
• Construction Progress Reports
• Punch List Coordination Reports
• Weekly Project Status Updates
Task 3: Construction Administration (Document Control & Labor Compliance) The CONSULTANT shall:
• Set-up and maintain a centralized construction project filing system utilizing TBD software with remote access for authorized users
• Provide a single point for referencing the latest version of documents for faster review turnaround times • Maintain status logs for submittals, RFIs, clarifications, and field directives • Review Contractor’s certified payroll submittals
• Monitor and analyze the Contractor’s compliance with applicable California Labor Code and Code of Regulations
• Continually monitor certified payroll submissions by all Contractors (prime, sub and subtier) Deliverables:
• Centralized Project Filing System Setup and Maintenance – in TBD software system • Document Version Control and Status Logs
• Certified Payroll Compliance Reports
• Labor Compliance Monitoring Reports
• Logs and Documentation of Submittals, RFIs and Change Orders Attachment 4
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21 ATTACHMENT A
SAMPLE TASK ORDER: 26-HOC-001-B
Contract No. 26-PS-EN-1044

PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: This Task Order shall be on a time and materials basis and fees shall not exceed $[AMOUNT] in total. Payments to the CONSULTANT for the DESCRIBED SERVICES under this Task Order shall be made in the form of monthly payments due for each sub-task on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task, the CONSULTANT’s hourly rates as set forth in ATTACHMENT C to the AGREEMENT, and the reimbursable expenses set forth in ATTACHMENT C to the AGREEMENT. No services will be invoiced or paid until the sub-task has been completed. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against this Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

I. Cost Estimate
Task Not to Exceed Cost
Task 1: Field Inspection Services $[AMOUNT]
Task 2: Construction Management Services $[AMOUNT]
Task 3: Construction Administration $[AMOUNT]
TOTAL $[TOTAL]
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22 ATTACHMENT A
SAMPLE TASK ORDER: 26-HOC-001-C
Contract No. 26-PS-EN-1044

SCHEDULE OF SERVICES
CONSULTANT agrees to diligently pursue the DESCRIBED SERVICES in this Task Order. The schedule as described in the sub-task authorization letters contractually obligates the CONSULTANT to perform all services to meet the time duration for sub-task shown unless otherwise approved by CITY.

For this Task Order, CONSULTANT shall deliver final documents to the CITY within thirty (30) days of execution of this Task Order.

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23 ATTACHMENT A
SAMPLE TASK ORDER: 26-HOC-001-D
Contract No. 26-PS-EN-1044

LISTING OF SUBCONSULTANTS
Listed below are any and all Subconsultants which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Officer.

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 4
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24 ATTACHMENT B
As-Needed Construction Management Services
Contract No. 26-PS-EN-1044

CONFLICT OF INTEREST DETERMINATION
CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the CONSULTANT has a financial interest as defined in Government Code Section 87103.

CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the City. “CONSULTANT1” means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:

1. Approve a rate, rule, or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the CITY to enter into, modify, or renew a contract, provided it is the type of contract that requires CITY approval;

5. Grant CITY approval of a contract that requires CITY approval and to which the CITY is a party, or to the specifications for such a contract;

6. Grant CITY approval of a plan, design, report, study, or similar item;

7. Adopt, or grant City approval of, policies, standards, or guidelines for the CITY, or for any subdivision thereof; or
(B) Serves in a staff capacity with the CITY and in that capacity participates in making a governmental decision as defined in Regulation 18704(a) and (b) or performs the same or substantially all the same duties for the CITY that would otherwise be performed by an individual holding a position specified in the CITY’s Conflict of Interest Code.
1 The City’s Conflict of Interest Code and the Political Reform Act refer to “consultants,” not “contractors.” The City’s professional services agreements might refer to the hired professional as a “contractor,” not a “consultant,” in which case the Conflict of Interest Code may still apply. The Conflict of Interest Code, however, does not cover public works contractors.

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25 DISCLOSURE DETERMINATION:

X 1. CONSULTANT/CONTRACTOR will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. No disclosure required.
□ 2. CONSULTANT/CONTRACTOR will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, CONSULTANT/CONTRACTOR shall file, with the City Clerk of the City of Coronado in a timely manner as required by law, a Statement of Economic Interest (Form 700), as required by the City of Coronado Conflict of Interest Code, and the Fair Political Practices Commission, to meet the requirements of the Political Reform Act.*
Signature Date
Name Leon P. Firsht Department Public Services and Engineering City Attorney Approval of Determination
City Manager Approval of Determination
*The CONSULTANT’s disclosure of investments, real property, income, loans, business positions, and gifts, shall be limited to those reasonably related to the project for which CONSULTANT has been hired by the CITY.

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26 ATTACHMENT C
As-Needed Construction Management Services
Contract No. 26-PS-EN-1044

PAYMENT FOR SERVICES
A. Fees: CONSULTANT shall perform the DESCRIBED SERVICES on a time and materials basis based on the actual and reasonable time spent on the DESCRIBED SERVICES set forth in the Task Order(s) according to the following hourly rates:

Construction Management Support Services-Rates
Position/ Job Title Hourly Rate
President – Adam Hoch $265
Principal in Charge – Dan Poulton $210
Senior Construction Manager – Sol Sheikh $195
Assistant Resident Engineer – Cody Van De Vrugt $165
Assistant Resident Engineer – Lena Bagnol $140
Public Outreach Manager – Sarah Davis $175
Public Outreach Support – Skylar Stephens $145
Scheduling Specialist – Tiffany Kellogg $190
Construction Inspector – Stephen Bogs $175
Total payments for any given Task Order shall not exceed the not to exceed amount set forth in such Task Order. The hourly rates set forth above are not subject to increase during the first year of the AGREEMENT.

B. Reimbursables: The professional fees set forth above shall include all materials and reimbursable expenses. Reproductions will be reimbursed at cost and 10% mark-up. No reimbursement shall be provided without the CITY’s prior written approval.

C. Payments: Payments to the CONSULTANT for the DESCRIBED SERVICES shall be made in the form of monthly payments due for each sub-task as set forth on the Task Order(s) on a time and materials basis based on the actual and reasonable time spent by CONSULTANT in performing the sub-task(s) on the Task Order(s), the CONSULTANT’s hourly rates as set forth above, and the reimbursable expenses set forth above. No services will be invoiced or paid until the sub-task(s) has been completed as set forth in a given Task Order. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each sub-task and will be billed against the relevant Task Order. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.

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27 ATTACHMENT D
As-Needed Construction Management Services
Contract No. 26-PS-EN-1044

SCHEDULE OF SERVICES
CONSULTANT agrees to diligently pursue the DESCRIBED SERVICES in this AGREEMENT and to perform all services to meet the time duration for each Task Order issued under this AGREEMENT unless otherwise approved by CITY.

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28 ATTACHMENT E
As-Needed Construction Management Services
Contract No. 26-PS-EN-1044

LISTING OF SUBCONSULTANTS
Listed below are any and all SUBCONSULTANTS that the CONSULTANT plans to employ under this AGREEMENT. Include DIR Contractor Registration Numbers where applicable. No change is allowed without the prior approval of the CONTRACT OFFICER.

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 4
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29 ATTACHMENT F

STATE PREVAILING WAGE RATES AND OBLIGATIONS
Prevailing Wage Rates: This project is a “public work” in accordance with California Labor Code §§1720, et seq. It is the sole responsibility of the CONSULTANT to ensure that all workers employed in the execution of the AGREEMENT are paid the correct prevailing wage rate.

CONSULTANT is required to comply with California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813 and 1815, which are incorporated by reference, and the CONSULTANT agrees to comply with all of the above-referenced provisions and all other statutes or regulations that may be applicable to the performance of the DESCRIBED SERVICES. Specifically, CONSULTANT agrees to:
a. Pay all workers not less than the general prevailing rate of per diem wages for work of similar character in the locality in which the public work is performed. b. Pay all workers not less than the general prevailing rate of per diem wages for holiday and for overtime work that exceeds 8 hours in one day and 40 hours in one week. c. Adhere to the compliance measures outlined in Labor Code section 1775(b) for any subconsultant that the CONSULTANT chooses to use on this project. d. Maintain, certify and make available for inspection, payroll records as required by Labor Code section 1776.
e. Comply with all apprenticeship requirements pursuant to Labor Code section 1777.5.

Not less than the State general prevailing wages, as determined by the Director of the Department of Industrial Relations, shall be paid by the CONSULTANT and its subconsultants to all workers employed on the project, as applicable. The statutory provisions for penalties for failure to pay prevailing wages and for failure to comply with state's wage and hour laws will be enforced.

CITY has obtained from the Director of the Department of Industrial Relations said Director’s General Prevailing Wage Determinations for the locality in which the work is to be performed.

Said determinations are on file and available for review online at the Department of Industrial Relations’ website located at: http://www.dir.ca.gov/DLSR/PWD SB 854 Notice: CITY public works projects are subject to compliance monitoring and enforcement by the Department of Industrial Relations (“DIR”) in accordance with Labor Code Section 1771.4(a)(1). As part of this program, CONSULTANTS and subconsultants on Public Works Projects are required to be registered with the DIR in accordance with Labor Code Section 1725.5.

Unregistered CONSULTANTS are not qualified to bid on, be listed in a bid, listed as a subconsultant, or engage in the performance of any public works contract, all as more particularly described in Labor Code Section 1771.1(a). CITY has no duty to accept a bid or enter into a contract without proof of the CONSULTANT’s current registration pursuant to Labor Code Section 1771.1(b). The prime CONSULTANT shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not CITY also posts.

Labor Code Compliance: CONSULTANT shall comply with the provisions of the Labor Code requiring the payment of prevailing wages on public works, commencing with Section 1720. In Attachment 4
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30 accordance with Labor Code Section 1775, the CONSULTANT shall forfeit an amount, as determined by the Labor Commissioner, for each worker paid less than the applicable prevailing wage rate for the work or craft in which that worker is employed for any work done under the AGREEMENT by CONSULTANT or by any subconsultant. CONSULTANT agrees to pay the difference between the prevailing wage rate and amount paid to each worker in accordance with Labor Code Section 1775 (a)(2)(E).

Pursuant to Labor Code Section 1770, the Director of the DIR has ascertained the general prevailing rate of per diem wages and a general prevailing rate for legal holiday and overtime work for each craft required for execution of the AGREEMENT. In accordance with Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file and can be viewed during normal business hours at Coronado City Hall, located at 1825 Strand Way, Coronado, CA 92118.

CONSULTANT shall post a copy of the applicable prevailing wage rates at the job site.

Wage rates set forth are the minimum that may be paid by the CONSULTANT. Nothing herein shall be construed as preventing the CONSULTANT from paying more than the minimum rates set. No extra compensation whatsoever will be allowed by the CITY due to the inability of CONSULTANT to hire labor at minimum rates, nor for necessity for payment by CONSULTANT of subsistence, travel time, overtime, or other added compensations, all of which possibilities are elements to be considered and ascertained to CONSULTANT’s own satisfaction in preparing its bid or entering into the AGREEMENT.

If it becomes necessary to employ crafts other than those listed in the General Prevailing Wage Rate, CONSULTANT shall obtain a wage rate determination. The rates thus determined shall be applicable as minimum from the time of initial employment. CONSULTANT shall be responsible for paying the applicable rate.

CONSULTANT and each subconsultant shall keep, certify and make available accurate payroll record in accordance with Labor Code Sections 1771.4(a)(3) and 1776. The record shall contain the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONSULTANT and/or subconsultant in connection with the DESCRIBED SERVICES. Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement, or shall contain the same information as those forms. Upon written request by the CITY, CONSULTANT’s and subconsultant's certified payroll records shall be furnished within 10 days. CONSULTANT’s and subconsultant's certified payroll records shall be available for inspection at the principal office of the CONSULTANT.

Apprentices: CONSULTANT and each subcontractor shall comply with the requirements of Labor Code Section 1777.5, and any related regulations regarding the employment of registered apprentices. Properly registered apprentices shall be employed in the execution of the DESCRIBED SERVICES at the ratios required, but in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work. Every apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which the apprentice is employed, and shall be employed only at the work of the craft or trade to which the apprentice Attachment 4
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31 is registered. The CONSULTANT shall be responsible for compliance with Labor Code Section 1777.5 for all apprenticeable occupations.

Workers’ Compensation: CONSULTANT and each subcontractor will be required to secure the payment of compensation to his or her employees and shall comply with the requirements of Labor Code Section 3700, and any related regulations regarding workers’ compensation.

In signing this AGREEMENT, CONSULTANT certifies as follows:
“I hereby certify that I have read and examined Sections 3700 and 3800 of the California Labor Code. I am aware of and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should consult, contract or subcontract with any person, firm, or company to do all or any part of the work for which this AGREEMENT covers, I shall assure compliance by that contractor/consultant or subcontractor/subconsultant with Sections 3700 and 3800 of the State Labor Code. I further certify that all consultants and contractors(both primary and subcontractors/subconsultants) are registered with the State of California Department of Industrial Relations in compliance with Labor Code Section 1725.5.”
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AGREEMENT FOR PROFESSIONAL SERVICES
Reddy Engineering Services, Inc.

Contract No. 26-PS-EN-1045
This AGREEMENT is made and entered into as of the date of execution by the City of Coronado, a California municipal corporation, hereinafter referred to as “CITY” and Reddy Engineering Services, Inc., a California Corporation hereinafter referred to as “CONSULTANT.” Where the contracting entity is a joint venture such entity is hereinafter referred to as “CONSULTANT.”

RECITALS
The CITY requires the services of a CONSULTANT to provide as-needed professional construction management services on various projects. These services generally support the City of Coronado’s Capital Improvement Program (CIP) and maintenance and operations projects. The work to be performed by CONSULTANT shall be referred to herein as the “DESCRIBED SERVICES.”
CONSULTANT represents itself as being a professional Construction Management firm, possessing the necessary experience, skills, and qualifications to provide the services required by the CITY. CONSULTANT warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified.

On August 19, 2025, the City Council for the CITY approved this AGREEMENT and authorized the City Manager or City Manager’s Designee to execute the form of this Agreement.

The CITY’s Public Services and Engineering Director shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONSULTANT (collectively referred to as the “PARTIES”) agree as follows:

1.0 TERM OF THE AGREEMENT

1.1 This AGREEMENT shall be effective beginning the day, month and year of the execution of this document by the CITY. The AGREEMENT shall be in effect for a term of three years.

The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.

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2 1.2 The CONSULTANT shall commence the performance of the DESCRIBED SERVICES immediately upon execution of this AGREEMENT. Time is of the essence in this AGREEMENT.

Failure to meet the schedule contained in an issued task order for this AGREEMENT is a default by the CONSULTANT.

1.3 A delay occasioned by causes beyond the control of CONSULTANT may merit an extension of time for the completion of the DESCRIBED SERVICES. When such delay occurs, CONSULTANT shall immediately notify the CONTRACT OFFICER in writing of the cause and the extent of the delay, whereupon the CONTRACT OFFICER shall ascertain the facts and the extent of the delay and may grant an extension of time for the completion of the DESCRIBED SERVICES when justified by the circumstances. CONSULTANT acknowledges and agrees that delays arising out of or related to COVID-19 or related federal, state or local laws, regulations, orders, rules, policies or guidance will not merit an extension of time. CONSULTANT represents and warrants that it can perform the DESCRIBED SERVICES competently and in a timely fashion and has taken into account circumstances and delays that may occur as a result of or arising out of COVID-19 or applicable laws related thereto in entering into this AGREEMENT.

1.4 This AGREEMENT may be terminated in accordance with the provisions contained in this AGREEMENT.

1.5 Renewal or Extension Provisions. This AGREEMENT shall be in effect for a term of three (3) years with two (2) one-year renewal options upon mutual consent. Prices shall remain firm for the first year of the AGREEMENT. Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, may be implemented. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.

2.0 CONSULTANT'S OBLIGATIONS AND SCOPE OF WORK (ATTACHMENT A)

2.1 CONSULTANT shall provide the CITY with professional construction management services on an as needed basis, including, but not limited to (collectively, the “DESCRIBED SERVICES”):
• General construction management and administration of projects • Design review for constructability
• Cost estimating, value engineering, and/or cost-benefit analysis • Bid evaluation
• Project Scheduling
• Commissioning
• Claims analysis and negotiation

2.2 Task Orders. The DESCRIBED SERVICES shall be performed in accordance with multiple, individual task orders issued by the CITY to CONSULTANT, each in the form set forth in ATTACHMENT A to this AGREEMENT (each, a “Task Order,” collectively, the “Task Attachment 5
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3 Orders”). Each Task Order will be sequentially numbered, signed, dated, and have appended to it sections A, B and C that are specific to the particular Task Order. The scope of each Task Order will be specifically defined in its Section A, SCOPE OF WORK, each of which upon signature is incorporated herein into the definition of DESCRIBED SERVICES by this reference. The agreed to fees for the scope of work for the Task Order, will be set forth in Section B, PAYMENT FOR SERVICES.

2.2.1 The CONSULTANT shall respond to each Task Order with a detailed proposal which shall, at a minimum, include the CONSULTANT’S approach to complete the scope of work of the Task Order, a project schedule with milestones, a list of deliverables, the proposed CONSULTANT project manager and any other staff assigned to work on the task, and billing rates for all assigned staff.

2.2.2 The CITY and CONSULTANT shall agree on a schedule for the completion of the defined scope of the Task Order, which shall be set forth in its Section C, SCHEDULE OF SERVICES. Section D of each Task Order will be included as necessary to list SUBCONSULTANTS.

2.2.3 Once an agreement has been reached between the CITY and CONSULTANT on any given Task Order, the PARTIES shall execute the Task Order and the CITY shall issue a Notice to Proceed with the agreed upon scope of work, schedule, deliverables, and assigned staff.

The CONSULTANT shall commence work immediately on each Task Order when issued a Notice to Proceed. The Task Orders and all their corresponding sections (i.e., A, B, C, and D) form the specific tasks to be performed as part of the DESCRIBED SERVICES and when executed shall be fully incorporated into this AGREEMENT by this reference. CONSULTANT is not authorized to perform any work until the Task Order is executed by both PARTIES and the CITY issues a Notice to Proceed.

2.3 CONSULTANT shall perform all the tasks required to accomplish the DESCRIBED SERVICES in conformity with the applicable requirements of federal, state, and local laws in effect at the time that the DESCRIBED SERVICES are being performed and at the time that the scope of work is substantially completed by the CONSULTANT. a. The CONSULTANT is responsible for ensuring the professional quality, technical accuracy, and coordination of all services and documents furnished by the CONSULTANT under this AGREEMENT.
b. The CONSULTANT shall be obligated to comply with applicable standards of professional care in the performance of the DESCRIBED SERVICES. CITY recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained despite the use of professional care. Where any condition exists for which the CONSULTANT must make a judgment that could result in an actual condition that is materially different, the CONSULTANT shall advise the CITY in advance and request specific direction.

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4 c. The CONSULTANT shall, without additional compensation, immediately correct or revise any DESCRIBED SERVICES that do not meet the foregoing professional responsibility standards.

2.4 During the term of this AGREEMENT, CONSULTANT shall maintain professional certifications as required in order to properly comply with all applicable federal, state, and local laws. If the CONSULTANT lacks such certification, this AGREEMENT is void and of no effect.

2.5 Conflict of Interest and Political Reform Act Obligations, if determined to be applicable according to ATTACHMENT B ‒ CONFLICT OF INTEREST DETERMINATION.

CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local Conflict of Interest Ordinance. The level of disclosure categories shall be set by the City and shall reasonably relate to the scope of the DESCRIBED SERVICES.

2.6 CONSULTANT shall complete all Task Orders during the term of the AGREEMENT.

However, if the CITY has issued a Task Order which has a schedule of performance past the Agreement end date, this AGREEMENT shall be automatically extended to allow for completion within the Task Order end date.

3.0 PAYMENT AND SCHEDULE OF SERVICES (ATTACHMENTS C AND D)

3.1 CONSULTANT is hired to render the DESCRIBED SERVICES and any payments made to CONSULTANT are full compensation for such services.

3.2 The amount of payment to CONSULTANT for providing the DESCRIBED SERVICES is set forth in ATTACHMENT C. No payment shall be allowed for any reimbursable expenses unless specifically described in ATTACHMENT C.

3.3 Payment for all undisputed portions of each invoice shall be made within 45 days from the date of the invoice.

3.4 The CITY’s review, approval or acceptance of, or payment for the services required under this AGREEMENT shall not be construed to operate as a release or waiver of any rights of the CITY under this AGREEMENT or of any cause of action arising out of CONSULTANT’s performance of this AGREEMENT, and CONSULTANT is responsible to the CITY for all damages to the CITY caused by the CONSULTANT’s performance of any of the DESCRIBED SERVICES.

4.0 CITY’S OBLIGATIONS

4.1 CITY shall provide information as to the requirements of the project, including budget limitations. The CITY shall provide or approve the schedule proposed by the CONSULTANT.

4.2 CITY shall furnish the required information and services and shall render approvals and decisions expeditiously to allow the orderly progress of the DESCRIBED SERVICES as shown on the schedule required under ATTACHMENT D.

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5 5.0 SUBCONTRACTING

5.1 The name, phone number, and location of the place of business of each SUBCONSULTANT that the CONSULTANT will use to perform work or render service to the CONSULTANT in performing this AGREEMENT is contained in ATTACHMENT E. No change to or addition of any SUBCONSULTANT shall be made without the written approval of the CITY.

5.2 If CONSULTANT subcontracts for any of the work to be performed under this AGREEMENT, CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of CONSULTANT’s SUBCONSULTANTS and for the persons either directly or indirectly employed by the SUBCONSULTANTS, as CONSULTANT is for the acts and omissions of persons directly employed by CONSULTANT. Nothing contained in the AGREEMENT shall create any contractual relationship between any SUBCONSULTANT of CONSULTANT and the CITY. In any dispute between the CONSULTANT and its SUBCONSULTANT, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend, hold harmless and indemnify the CITY as described in Section 13 of this AGREEMENT, should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

5.3 CONSULTANT shall bind every SUBCONSULTANT to all the terms of the AGREEMENT applicable to CONSULTANT’s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CONTRACT OFFICER. All contracts entered into between the CONSULTANT and its SUBCONSULTANT shall also provide that each SUBCONSULTANT shall obtain insurance policies which shall be kept in full force and effect during any and all work on this project and for the duration of this AGREEMENT. The CONSULTANT shall require the SUBCONSULTANT to obtain all policies described in Section 14 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.

6.0 CHANGES TO THE SCOPE OF WORK

6.1 The CONSULTANT shall not perform work in excess of the DESCRIBED SERVICES without the prior written approval of the CONTRACT OFFICER. All requests for extra work shall be made by written request for a contract modification submitted to the CONTRACT OFFICER. To be effective, all contract modifications must be in writing and signed prior to the commencement of the work. Fees for additional work will be negotiated on a fixed-fee basis.

6.2 The CITY may unilaterally reduce the scope of work to be performed by the CONSULTANT. Upon doing so, CITY and CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a deductive change order or amendment to the AGREEMENT.

7.0 ENTIRE AGREEMENT
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6 7.1 This AGREEMENT and incorporated attachments set forth the entire understanding of the PARTIES with respect to the subject matters herein. If there are any inconsistencies between the incorporated attachments and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms, or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

8.0 TERMINATION OF AGREEMENT

8.1 In the event of CONSULTANT’s default of any covenant or condition hereof, including, but not limited to, failure to timely or diligently prosecute, deliver, or perform the DESCRIBED SERVICES, or where the CONSULTANT fails to perform the work in accordance with the project schedule (ATTACHMENT D), the CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default. Thereupon, CONSULTANT shall immediately cease work and within five (5) working days: (1) assemble all documents owned by the CITY and in CONSULTANT’s possession, and deliver said documents to the CITY; and (2) place all work in progress in a safe and protected condition. The CONTRACT OFFICER shall make a determination of the percentage of work that CONSULTANT has performed that is usable and of worth to the CITY.

Based upon that finding, the CONTRACT OFFICER shall determine any final payment due to CONSULTANT.

8.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days’ written notice to the CONSULTANT. Prior to the fifteenth (15th) day following the giving of the notice, the CONSULTANT shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONSULTANT shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONSULTANT shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.

CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.

9.0 OWNERSHIP OF DOCUMENTS

9.1 All work products (i.e., documents, data, studies, drawings, maps, models, photographs, and reports) prepared by CONSULTANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the DESCRIBED SERVICES or any phase thereof, as contemplated by this AGREEMENT.

9.2. Contemporaneously with the transfer of such documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this AGREEMENT, except upon the CITY’s prior authorization regarding Attachment 5
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7 reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

10.0 STATUS OF CONSULTANT

10.1 CONSULTANT shall perform the DESCRIBED SERVICES in a manner of CONSULTANT’s own choice, as an independent contractor and in pursuit of CONSULTANT’s independent calling, and not as an employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of the DESCRIBED SERVICES, the CITY only being concerned with the finished results of the work being performed. CONSULTANT shall confer with the CITY at a mutually agreed frequency and inform the CITY of incremental work/progress as well as receive direction from the CITY. Neither CONSULTANT nor CONSULTANT’s employees shall be entitled in any manner to any employment benefits, including, but not limited to, employer-paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the parties that neither CONSULTANT nor its employees are to be considered employees of CITY, whether “common law” or otherwise, and CONSULTANT shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees and agents.

11.0 ASSIGNMENT OF CONTRACT

11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONSULTANT’s duties be delegated or subcontracted, without the express written consent of the CITY.

12.0 COVENANT AGAINST CONTINGENT FEES

12.1 CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this AGREEMENT, and that CONSULTANT has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability, or, at the CITY’s sole discretion, to deduct from the AGREEMENT the price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

13.0 INDEMNITY ‒ HOLD HARMLESS

13.1 To the fullest extent permitted by law, CONSULTANT, through its duly authorized representative, agrees that CITY and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, “CITY Indemnitees”) shall have no liability to CONSULTANT or any other person, and CONSULTANT shall indemnify, protect, and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, Attachment 5
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8 actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses, including reasonable attorneys’ fees and disbursements (collectively “claims”) that arise out of, or pertain to, or relate to this AGREEMENT or the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and SUBCONSULTANTS in the performance of the DESCRIBED SERVICES.

13.2 CONSULTANT’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense arising from the sole negligence, recklessness or willful misconduct of the CITY or its elected or appointed boards, officials, officers, agents, employees or volunteers.

13.3 CONSULTANT shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or, at the CITY’s option, reimburse the CITY’s Indemnitees for all costs, attorneys’ fees, expenses, and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONSULTANT is obligated to indemnify, defend, and hold harmless the CITY’s Indemnitees pursuant to this AGREEMENT.

13.4 The provisions of this section 13 shall not be limited by any provision of insurance coverage that the CONSULTANT may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this section 13 are continuing obligations and shall survive expiration or termination of this AGREEMENT.

13.5 [Reserved]

13.6 [Reserved]

13.7 PERS Eligibility Indemnification. In the event that any of CONSULTANT’s officers, employees, agents, subcontractors, representatives or other persons providing services on CONSULTANT’s behalf under this Agreement (collectively “CONSULTANT’s PERSONNEL”) claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, Contractor shall indemnify, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONSULTANT’s PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT’s PERSONNEL providing services under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

13.8 Limitation of CITY Liability. The payment made to CONSULTANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSULTANT and CONSULTANT’s PERSONNEL are entitled for performance of any work under this contract. Neither CONSULTANT nor CONSULTANT’s officers or employees are entitled to any Attachment 5
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9 salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONSULTANT.

13.9 Indemnification for Employee Payments. CONSULTANT agrees to defend (with counsel acceptable to CITY), indemnify and hold harmless the CITY for and against any obligation, claim, suit, or demand for tax, retirement contribution, including any contribution to the Public Employees Retirement System (PERS), Social Security, salary, or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of CONSULTANT or CONSULTANT’s PERSONNEL for work done under this AGREEMENT.

14.0 INSURANCE

14.1 CONSULTANT shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the DESCRIBED SERVICES and the results of that work by the CONSULTANT or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

14.2 CONSULTANT shall obtain and, during the term of this AGREEMENT, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance from an insurance company authorized to do business in the State of California in insurable amounts of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the life of the AGREEMENT, and shall not be canceled or not renewed without thirty (30) days prior written notice to the CITY from the insurance company. Statements that the carrier “will endeavor” and “failure to mail such notice shall impose no obligation or liability upon the company, its agents, or representatives,” will not be acceptable on insurance certificates. Maintenance of specified insurance coverage is a material element of this AGREEMENT.

14.3 Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

14.3.1 Commercial General Liability (CGL). CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount of $2,000,000 per occurrence and subject to an annual aggregate of $4,000,000. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONSULTANT or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT and/or their subcontractor. Any available Attachment 5
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10 insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONSULTANT’s primary policy.

14.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT’s automobiles, including owned, hired, and non-owned automobiles, written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

14.3.3 Workers’ Compensation. CONSULTANT shall maintain Workers’ Compensation insurance for all of the CONSULTANT’s employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers’ Compensation policy providing at minimum $1,000,000 employers’ liability coverage. The CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

14.3.4 Professional Liability. CONSULTANT shall maintain Professional Liability (errors and omissions) coverage with a limit of no less than $1,000,000 per claim and $2,000,000 annual aggregate. The policy shall be on a claims made and in the aggregate basis. The CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of the DESCRIBED SERVICES; and (2) the policy will be maintained in force for a period of three years after substantial completion of the DESCRIBED SERVICES or termination of this AGREEMENT, whichever occurs last.

The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY’s exposure to loss. All defense costs shall be outside the limits of the policy. If CONSULTANT maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

14.3.5. Cyber Liability Insurance. As applicable depending on the described services and CONSULTANT interaction with City IT systems. CONSULTANT shall maintain cyber liability insurance with limits not less than $2,000,000 per occurrence or claim.

Coverage shall be sufficiently broad to respond to the duties and obligations as are undertaken by CONSULTANT in this AGREEMENT and shall include claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to such obligations. All defense costs shall be outside the limits of the policy.

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11 14.4 The CITY, its officers, officials, employees, and representatives shall be named as additional insureds on the required general liability, cyber liability, and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY. All policies shall contain a provision stating that the CONSULTANT’s policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. This provision shall apply regardless of any language of the general liability, cyber liability, and automobile liability policy maintained by the CONSULTANT during the term of this AGREEMENT.

14.5 Before CONSULTANT shall employ any person or persons in the performance of the AGREEMENT, CONSULTANT shall procure a policy of Workers’ Compensation insurance as required by the Labor Code of the State of California, or shall obtain a certificate of self-insurance from the Department of Industrial Relations.

14.6 CONSULTANT shall furnish certificates of said insurance and policy endorsements to the CONTRACT OFFICER prior to commencement of work under this AGREEMENT. Failure by the CONTRACT OFFICER to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONSULTANT to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph

8.1 above.

14.7 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when deemed necessary and prudent by City’s Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions, or other relevant factors. The CONSULTANT agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract). Upon request by CITY, CONSULTANT shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.

14.8 Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

14.9 CONSULTANT hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.

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12 15.0 DISPUTES

15.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party’s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY’s full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.

15.2 If the dispute remains unresolved for ten working (10) days following the City Manager’s determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.

16.0 GENERAL PROVISIONS

16.1 Accounting Records. CONSULTANT shall keep records of the direct reimbursable expenses pertaining to the DESCRIBED SERVICES and the records of all accounts between the CONSULTANT and SUBCONSULTANTS. CONSULTANT shall keep such records on a generally recognized accounting basis. At any time during normal business hours, and as often as CITY may deem necessary, the CONSULTANT shall make available to the CONTRACT OFFICER, or the CONTRACT OFFICER’s authorized representative, for examination, all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine, and/or reproduce such records. CONSULTANT shall retain such financial and program service records for a period of four (4) years from the completion of the work or after termination or final payment under this AGREEMENT, whichever is later.

16.2 CONTRACT OFFICER. The CITY’s designated CONTRACT OFFICER has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY under this AGREEMENT shall be the responsibility of the CONTRACT OFFICER. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.

16.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be Attachment 5
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13 held exclusively in a State court in the County of San Diego. CONSULTANT hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.

16.4 Compliance with Laws/Business Certificate. CONSULTANT and its SUBCONSULTANTS are required to comply with all applicable federal, state and local laws, rules, regulations, orders, policies, protocols and guidance, including, but not limited to, obtaining and maintaining a City Business Certificate during the duration of this AGREEMENT and complying with COVID-19 sanitation protocols, health orders and guidance.

16.5 Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

16.6 Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Attachments, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

16.7 Non-Discrimination. CONSULTANT shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONSULTANT shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.

CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

16.8 Responsibility for Equipment. Notwithstanding anything in this AGREEMENT to the contrary, CITY shall not be responsible nor held liable for any damage whatsoever, including, but not limited to persons or property, resulting from or arising out of the use, misuse or failure of any equipment used by CONSULTANT or any of CONSULTANT’s agents, employees or SUBCONSULTANTS, even if such equipment has been furnished, rented, or loaned to Attachment 5
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14 CONSULTANT by CITY. Any and all equipment furnished, rented, or loaned to CONSULTANT by CITY is provided on an “as-is” basis. CITY MAKES NO REPRESENTATIONS OR

WARRANTIES, EXPRESS OR IMPLIED, REGARDING ITS EQUIPMENT, AND HEREBY

EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, INCLUDING, WITHOUT

LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. The acceptance or use of any CITY equipment by CONSULTANT or CONSULTANT’s agents, employees, or SUBCONSULTANTS shall be with all faults and shall be construed to mean that CONSULTANT accepts full responsibility for and agrees to defend, indemnify, and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment. CONSULTANT

HEREBY RELEASES, WAIVES, DISCHARGES AND CONVENANTS NOT TO SUE CITY

FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS RELATING TO ANY CITY EQUIPMENT.

16.9 Public Works Contract. CONSULTANT acknowledges that this is a public works contract. CONSULTANT represents and warrants that it is familiar with the requirements of the California Labor Code and agrees to comply at all times with relevant statutes and regulations, including, but not limited to the fact that CONSULTANT must pay not less than prevailing wage rates as determined by the Director of Industrial Relations for all work done under this AGREEMENT, as applicable. State of California prevailing wage rates can be found on the internet at http://www.dir.ca.gov/DLSR/PWD/Statewide.html. CONSULTANT is responsible for determining the correct title for job classifications and determining the appropriate wage rate.

CONSULTANT agrees to perform this AGREEMENT in accordance with ATTACHMENT F and all the obligations set forth therein.

17.0 NOTICES

17.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. For the purposes hereof, unless otherwise provided in writing by the parties hereto:
a. The address of the CITY, and the proper person to receive any notice on the CITY’s behalf, is:

City of Coronado
Public Services & Engineering Department
1825 Strand Way
Coronado, CA 92118
Attn.: Jim Newton, City Engineer
Tel. No. (619) 522-7383
b. The address of the CONSULTANT, and the proper person to receive any notice on the CONSULTANT’s behalf, is:

Reddy Engineering Services, Inc.
3160 Camino del Rio South, Suite 217
San Diego, CA 92108
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15 Attn.: Vinay Reddy, Founder/Owner/Principal-in-Charge Telephone No. (510) 409-2640

18.0 PROFESSIONAL CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986

18.1 CONSULTANT certifies that CONSULTANT is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 U.S.C. §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of CONSULTANT and all its agents, employees, representatives and SUBCONSULTANTS, and any other person performing any of the DESCRIBED SERVICES.

19.0 ADDITIONAL PROVISIONS

19.1 Consequential Damages. Neither Party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them.

19.2 Responsibility for Others. CONSULTANT shall be responsible to the CITY for its services and the services of its SUBCONSULTANTS. CONSULTANT shall not be responsible for the acts or omissions of any other persons engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.

19.3 Representation. The CONSULTANT is not authorized to represent the CITY, to act as the CITY’s agent, or to bind the CITY to any contractual agreements whatsoever.

19.4 Third-Party Review of CONSULTANT’s Work Product (Peer Review). At the option of the CITY, a review of the CONSULTANT’s work product may be performed by an independent expert chosen by the CITY. In such case, the CONSULTANT agrees to confer and cooperate fully with the independent expert to allow a thorough review of the work product by the expert. Such review is intended to provide the CITY with a peer review of the concepts, all pre-design documentation, methods, professional recommendations, and other work product of the CONSULTANT. The results of this review will be furnished to the CITY and shall serve to assist the CITY in its review of the CONSULTANT’s deliverables under this AGREEMENT.

19.5 Periodic Reporting Requirements. The CONSULTANT shall provide a written status report of the progress of the work on a monthly basis that shall accompany the CONSULTANT’s payment invoice. The status report shall, at a minimum, report the work accomplished to date; describe any milestones accomplished; show and discuss the results on any testing or exploratory work; provide an update to the approved schedule (as set forth in ATTACHMENT D or, if no ATTACHMENT D, as approved by the CONTRACT OFFICER), and if not in accordance with the original schedule, describe how the CONSULTANT intends to get back on the original schedule; describe any problems or recommendations to increase the scope of the work; and Attachment 5
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16 provide any other information that may be requested by the CITY. The report is to be of a form and quality appropriate for submission to the City Council.

19.6 Brand or Trade Names. [Reserved]

19.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.

19.8 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant, or condition herein contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect a default other than as specified expressly in said waiver.

19.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT that is found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.

19.10 Attachments Incorporated. All ATTACHMENTS referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

THE REMAINDER OF THIS PAGE LEFT BLANK.

Attachment 5
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17 20. SIGNATURES

20.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.

CITY: CONSULTANT:

By: _____________________________
Tina Friend, City Manager
By: ______________________________
Vinay Reddy, Founder/Owner
Principal in Charge
Date: _______________________________ Date: _____________________________ By: ______________________________
Eric Tallarita, Principal Engineer
Date: _____________________________
APPROVED AS TO CONTENT:
__________________________________________
Leon P. Firsht, Director Date
APPROVAL AS TO FORM:
__________________________________________
Johanna N. Canlas, City Attorney Date
ATTEST:
___________________________________________
Kelsea Holian, MMC, City Clerk Date
ATTACHMENT A ‒ SAMPLE TASK ORDER
ATTACHMENT B ‒ CONSULTANT CONFLICT OF INTEREST DETERMINATION ATTACHMENT C ‒ PAYMENT FOR SERVICES
ATTACHMENT D ‒ SCHEDULE OF SERVICES
ATTACHMENT E ‒ LISTING OF SUBCONSULTANTS
ATTACHMENT F – PREVAILING WAGE
Attachment 5
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18 ATTACHMENT A
SAMPLE TASK ORDER: 26-RED-001
Contract No. 26-PS-EN-1045
Pursuant to that certain Agreement for Professional Services dated August 19, 2025 (“AGREEMENT”) between the City of Coronado (“CITY”) and Reddy Engineering Services, Inc. (“CONSULANT”), this Task Order hires CONSULTANT to provide the PROFESSIONAL SERVICES as described herein and on the terms and conditions set forth in the AGREEMENT. 26-RED-001-A SCOPE OF SERVICES
26-RED-001-B PAYMENT FOR SERVICES
26-RED-001-C SCHEDULE OF SERVICES
26-RED-001-D LISTING OF SUBCONSULTANTS

CONSULTANT CITY
Reddy Engineering Services, Inc. City of Coronado
___________________________________
Authorized Signatory 1, Title Date
___________________________________
Tina Friend, City Manager Date
_____________________________________
Authorized Signatory 1, Title Date
___________________________________
Leon P. Firsht, Director Date
Contract approved as to form:
__________________________________
Johanna Canlas, City Attorney Date
Attest:
___________________________________
Kelsea Holian, MMC, City Clerk Date
Attachment 5
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19 ATTACHMENT A
SAMPLE TASK ORDER: 26-RED-001-A
Contract No. 26-PS-EN-1045

SCOPE OF SERVICES
Overview
CONSULTANT shall provide professional construction management services to CITY’S Capital Improvement Program (CIP) [PROJECT NAME] project for a term of [TERM LENGTH].

Task 1: Construction Inspection Services
The CONSULTANT shall:
• Review and inspect Contractor’s work and operations regarding safety, traffic control, quality, and quantity of work
• Check Contractor’s adherence to the environmental and regulatory conditions of the contract
• Review work in accordance with contract specifications and plans • Resolve conflicts between plans and specifications and actual site conditions • Collaborate with the engineer of record on changes in the plans and specifications which are then referred to the City for approval and change order if necessary • Act as the initial point of contact for community questions/concerns • Maintain complete and accurate daily contract records (including photographs) • Document on-site and adjacent off-site conditions, operations, and any significant discussions or occurrences that occur in the field
• Review and verify Contractor preconstruction video of site and surrounding areas and maintain submitted documentation
• Review and verify that Contractor is maintaining redlines to accurately reflect any changes • Perform quantity measurements and calculations for work performed Deliverables:
• Daily Inspection Reports
• Environmental and Regulatory Compliance Reports
• Contract Compliance Reviews
• Change Order Recommendations
• Site Condition Reports
• Preconstruction Video Verification Report
• Redline Review Reports
• Quantity Verification Reports
Task 2: Construction Management Services
The CONSULTANT shall:
• Run preconstruction, weekly progress, and additional field meetings as needed • Manage responses to RFIs, change requests, and pay applications • Review submittals for completeness and manage appropriate reviews Attachment 5
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20 • Review Contractor’s adherence to scheduled completion of the work • Maintain organized project documentation
• Assist in the coordination of construction activities with outside agencies and utility companies as needed, including SDG&E and Navy
• Scheduling of inspection services provided by City consultants as needed including geotechnical, water quality testing, etc.
• Coordinate punch-list items with the Contractor
• Communicate regularly with the Project Manager on project status Deliverables:
• Preconstruction and Weekly Progress Meeting Minutes
• RFI and Change Request Responses
• Pay Application Reviews and Approval Recommendations
• Construction Progress Reports
• Punch List Coordination Reports
• Weekly Project Status Updates
Task 3: Construction Administration (Document Control & Labor Compliance) The CONSULTANT shall:
• Set-up and maintain a centralized construction project filing system utilizing TBD software with remote access for authorized users
• Provide a single point for referencing the latest version of documents for faster review turnaround times • Maintain status logs for submittals, RFIs, clarifications, and field directives • Review Contractor’s certified payroll submittals
• Monitor and analyze the Contractor’s compliance with applicable California Labor Code and Code of Regulations
• Continually monitor certified payroll submissions by all Contractors (prime, sub and subtier) Deliverables:
• Centralized Project Filing System Setup and Maintenance – in TBD software system • Document Version Control and Status Logs
• Certified Payroll Compliance Reports
• Labor Compliance Monitoring Reports
• Logs and Documentation of Submittals, RFIs and Change Orders Attachment 5
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21 ATTACHMENT A
SAMPLE TASK ORDER: 26-RED-001-B
Contract No. 26-PS-EN-1045

I. Cost Estimate
Task Not to Exceed Cost
Task 1: Field Inspection Services $[AMOUNT]
Task 2: Construction Management Services $[AMOUNT]
Task 3: Construction Administration $[AMOUNT]
TOTAL $[TOTAL]
Attachment 5
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22 ATTACHMENT A
SAMPLE TASK ORDER: 26-RED-001-C
Contract No. 26-PS-EN-1045

For this Task Order, CONSULTANT shall deliver final documents to the CITY within thirty (30) days of execution of this Task Order.

Attachment 5
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23 ATTACHMENT A
SAMPLE TASK ORDER: 26-RED-001-D
Contract No. 26-PS-EN-1045

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 5
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24 ATTACHMENT B
As-Needed Construction Management Services
Contract No. 26-PS-EN-1045

1. Approve a rate, rule, or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the CITY to enter into, modify, or renew a contract, provided it is the type of contract that requires CITY approval;

5. Grant CITY approval of a contract that requires CITY approval and to which the CITY is a party, or to the specifications for such a contract;

6. Grant CITY approval of a plan, design, report, study, or similar item;

Attachment 5
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25 DISCLOSURE DETERMINATION:

Attachment 5
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26 ATTACHMENT C
As-Needed Construction Management Services
Contract No. 26-PS-EN-1045

Construction Management Support Services-Rates
Position/ Job Title Hourly Rate
Principal-in-Charge $229
Senior Construction Manager $219
Construction Manager $194
Office Engineer $189
Lead Inspector $189
Stormwater Inspector $189
Landscape Inspector $189
Project Controls Specialist $80
Total payments for any given Task Order shall not exceed the not to exceed amount set forth in such Task Order. The hourly rates set forth above are not subject to increase during the first year of the AGREEMENT.

B. Reimbursables: The professional fees set forth above shall include all materials and reimbursable expenses. No reimbursement shall be provided without the CITY’s prior written approval.

Attachment 5
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27 ATTACHMENT D
As-Needed Construction Management Services
Contract No. 26-PS-EN-1045

Attachment 5
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28 ATTACHMENT E
As-Needed Construction Management Services
Contract No. 26-PS-EN-1045

SUBCONSULTANT SUBCONSULTANT
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 5
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29 ATTACHMENT F

CITY has obtained from the Director of the Department of Industrial Relations said Director’s General Prevailing Wage Determinations for the locality in which the work is to be performed.

Labor Code Compliance: CONSULTANT shall comply with the provisions of the Labor Code requiring the payment of prevailing wages on public works, commencing with Section 1720. In Attachment 5
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30 accordance with Labor Code Section 1775, the CONSULTANT shall forfeit an amount, as determined by the Labor Commissioner, for each worker paid less than the applicable prevailing wage rate for the work or craft in which that worker is employed for any work done under the AGREEMENT by CONSULTANT or by any subconsultant. CONSULTANT agrees to pay the difference between the prevailing wage rate and amount paid to each worker in accordance with Labor Code Section 1775 (a)(2)(E).

CONSULTANT shall post a copy of the applicable prevailing wage rates at the job site.

Apprentices: CONSULTANT and each subcontractor shall comply with the requirements of Labor Code Section 1777.5, and any related regulations regarding the employment of registered apprentices. Properly registered apprentices shall be employed in the execution of the DESCRIBED SERVICES at the ratios required, but in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work. Every apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which the apprentice is employed, and shall be employed only at the work of the craft or trade to which the apprentice Attachment 5
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31 is registered. The CONSULTANT shall be responsible for compliance with Labor Code Section 1777.5 for all apprenticeable occupations.

In signing this AGREEMENT, CONSULTANT certifies as follows:
“I hereby certify that I have read and examined Sections 3700 and 3800 of the California Labor Code. I am aware of and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should consult, contract or subcontract with any person, firm, or company to do all or any part of the work for which this AGREEMENT covers, I shall assure compliance by that contractor/consultant or subcontractor/subconsultant with Sections 3700 and 3800 of the State Labor Code. I further certify that all consultants and contractors(both primary and subcontractors/subconsultants) are registered with the State of California Department of Industrial Relations in compliance with Labor Code Section 1725.5.”
Attachment 5
Item 4.g
August 19, 2025 City of Coronado Page 271

CITY COUNCIL STAFF REPORT
Approval of the Police Recruitment Bonus Pilot Program

RECOMMENDATION
Approve the City of Coronado Police Recruitment Bonus Pilot Program from July 1, 2025, to June 30, 2027.

BACKGROUND
Despite ongoing recruitment efforts, the Coronado Police Department is currently facing staffing challenges. There are forty-six (46) sworn peace officers authorized positions in the Police Department, spread over six ranks from Police Officer to Police Chief. In April 2025, two of the 46 sworn positions were vacant. Since then, four additional sworn peace officers have separated from the City (three retirements, one resignation) and there is one pending medical retirement. This leaves seven of the 46 positions currently vacant.

While the City continuously recruits for Police Officers, both from new Police Academy graduates and lateral officers, the recent pool of applicants has not provided enough high-quality candidates to keep pace with the recent spike in attrition. Potential candidates have pointed to the recruitment bonuses available at other nearby agencies as motivation for accepting offers of employment elsewhere. To stay competitive with other agencies, and address current and future vacancies, offering a hiring incentive bonus and a referral bonus will help attract high-quality peace officer candidates to the Coronado Police Department.

ANALYSIS
The applicant pool for police officers is small and competitive, and agencies across San Diego County compete for police officer candidates from the same applicant pool. Eight local law enforcement agencies in San Diego County offer lateral hiring bonuses to attract experienced police officer candidates, ranging from $10,000-$30,000. The City of Coronado is one of only three local law enforcement agencies that does not currently offer a hiring bonus for lateral officers.

There is strong labor market demand for lateral officers because they require significantly less training time than a new officer. A lateral police officer's training period is approximately six weeks compared to the minimum of a four-month training program required for police academy graduates that do not have any prior police officer experience.

To remain competitive and address the Police Department’s recruitment challenges, the Police Chief recommends the creation of a Police Recruitment Bonus Pilot Program as detailed in Attachment 1. The program is supported by the Coronado Police Officers Association (CPOA). If approved by City Council action, from July 1, 2025, through June 30, 2027, the following bonuses will be provided:
• Lateral Police Officer Bonus of $20,000
• Police Academy Graduate Bonus of $10,000
• Referral Bonus of $2,000 for referring a successful lateral police officer The full details of the Police Recruitment Bonus Pilot Program, including eligibility requirements and bonus installment schedules, are specified in Attachment 1.

FISCAL IMPACT
Item 4.h
August 19, 2025 City of Coronado Page 272
The Police Recruitment Bonus Pilot Program is estimated to cost approximately $55,000 in Fiscal Year 2025-26 (FY 25-26), assuming seven sworn peace officers are hired to fill all seven current vacancies.

The increased cost of the bonus program will be offset by the savings from the positions being vacant for a portion of the fiscal year, therefore no additional FY 25-26 budget appropriations are necessary. If the Police Department can become fully staffed by year two of the program, the FY 26-27 General Fund budget will increase by an estimated $55,000 for the second year of bonus installment payments.

ALTERNATIVE
Take no action.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to CEQA.

PUBLIC NOTICE
No public notice is required for this item.

ATTACHMENTS

1. Police Recruitment Bonus Pilot Program
Submitted By: Administrative Services / Molly Brennan
Item 4.h
August 19, 2025 City of Coronado Page 273

POLICE RECRUITMENT BONUS PILOT PROGRAM
From July 1, 2025, to June 30, 2027, the City of Coronado (“City”) will offer certain recruitment bonuses as set forth here. This is a pilot program only and is non-precedent setting. It will automatically sunset after June 30, 2027, and may only be renewed upon approval of the City Council.

A. Lateral Police Officer Bonus.
(1) A police officer who is hired laterally to the City will be eligible to receive a onetime recruitment bonus in the amount of $20,000, less applicable taxes and withholdings (“Lateral Bonus”), so long as they meet all of the following requirements:
a. The employee may not have previously worked for the City as a sworn officer. b. Police officers who possess a California Commission on Peace Officer Standards and Training (“POST”) Basic Certificate, or out of state police officers who have obtained a California POST Academy Waiver (police officers who have experience working as a police officer at another agency for at least one year). (2) The Lateral Bonus shall be paid in the following schedule to the employee. Should the employee separate from City employment for any reason before a scheduled payment, the employee shall not be entitled to the scheduled payments or portion thereof. a. $5,000, less applicable taxes and withholdings, shall be paid to the employee in their first full paycheck with the City.
b. $5,000, less applicable taxes and withholdings, shall be paid to the employee in the first full pay period following the employee’s successful completion of the Field Training Officer program.
c. $5,000, less applicable taxes and withholdings, shall be paid to the employee in the first full pay period following the employee’s successful completion of their probationary period. If an employee’s probationary period is extended, this payment shall not be made until the successful completion of the probationary period.
d. $5,000, less applicable taxes and withholdings, shall be paid to the employee in the first full pay period one year after the employee’s successful completion of their probationary period.

B. Police Academy Graduate Bonus.
(1) A Police Academy Graduate who is hired as a police officer by the City will be eligible to receive a one-time recruitment bonus in the amount of $10,000, less applicable taxes and withholdings (“Graduate Bonus”), so long as they meet all of the following requirements:

Attachment 1
Item 4.h
August 19, 2025 City of Coronado Page 274
a. Police Academy Graduates who possess a California POST Academy Graduate Certificate (officers who have graduated a police academy, but have not worked as a police officer at an agency, or have worked at an agency, but have not yet earned a California POST Basic Certificate).
(2) The Academy Graduate Bonus shall be paid in the following schedule to the employee. Should the employee separate from City employment for any reason before a scheduled payment, the employee shall not be entitled to the scheduled payments or portion thereof.
a. $5,000, less applicable taxes and withholdings, shall be paid to the employee in the first full pay period following the employee’s successful completion of the Field Training Officer program.
b. $5,000, less applicable taxes and withholdings, shall be paid to the employee in the first full pay period following the employee’s successful completion of their probationary period. If an employee’s probationary period is extended, this payment shall not be made until the successful completion of the probationary period.

C. Referral Bonus.
(1) Any Police Department employee may refer a lateral officer to be hired by the City. If the referred employee is hired by the City, the referring employee will be eligible to receive a one-time bonus in the amount of $2,000, less applicable taxes and withholdings (“Referral Bonus”), so long as all of the following requirements are met:
a. The referral must be made in writing to the Chief of Police and before the referred applicant has started the hiring process. Should more than one (1) referral for the same applicant be submitted, only the employee who made the first referral shall be entitled to the Referral Bonus.
b. The referred applicant may not have previously worked for the City as a sworn officer.
c. The referred applicant must possess a California Basic POST Certificate or a California POST Academy Waiver.
(2) The Referral Bonus shall be paid in the following schedule to the employee.

Should either the referring employee or the referred employee separate from City employment for any reason before a scheduled payment, the referring employee shall not be entitled to the scheduled payments or portion thereof.
a. $1,000, less applicable taxes and withholdings, shall be paid to the referring employee in the first full pay period following the employee’s successful completion of the Field Training Officer program.
b. $1,000, less applicable taxes and withholdings, shall be paid to the referring employee in the first full pay period following the referred employee’s successful completion of their probationary period. If an employee’s probationary period is extended, this payment shall not be made until the successful completion of the probationary period.

Attachment 1
Item 4.h
August 19, 2025 City of Coronado Page 275

CITY COUNCIL STAFF REPORT
Fiscal Year 2025-26 Building Permit User Fees

RECOMMENDATION
Adopt a Resolution implementing annual adjustments to the Fiscal Year 2025-26 Community Development Building Permit Fees, in alignment with previously approved user fees.

BACKGROUND
On April 1, 2025, the City Council adopted Resolution No. 2025-10, approving the annual Consumer Price Index (CPI) and Construction Cost Index (CCI) adjustments for Police, EMS/Ambulance, Community Development, Wastewater Capacity, Special Event, and Recreation Fees for fiscal year (FY) 2025-26. Fees were adjusted 3.1% for CPI based fees and 4.19% for CCI based fees.

Although the Community Development Fee Schedule was included and referenced in the resolution, the Building Permit Fees were inadvertently omitted from the fee exhibits presented for public hearing. While the fees were assumed as part of the Council’s approval, state law requires that all fees be formally noticed and adopted through a public hearing process.

ANALYSIS
This item corrects the administrative oversight by holding a public hearing and formally adopting the FY 2025-26 Building Permit Fees, consistent with the April 1, 2025, approved CPI indexing. No substantive changes to the fee amount or methodology are proposed beyond what was discussed in April 2025.

Approval of this item will align the Building Permit Fees with the broader FY 2025-26 fee schedule and ensure consistency in fee implementation and future indexing.

FISCAL IMPACT
The fee amounts remain unchanged from what was presented on April 1, 2025. This action has no additional fiscal impact.

ALTERNATIVE
The City Council could decide not to adjust the fees or make different adjustments as long as the adjustments do not exceed the actual or reasonable cost of providing the service.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to CEQA.

PUBLIC NOTICE
Legal notice of the agenda item was published in the Coronado Eagle & Journal on August 6 and August 13, 2025.

Item 7.a
August 19, 2025 City of Coronado Page 276

ATTACHMENTS

1. Resolution 2025-40 and Building Permit Fee Exhibit FY 2025-26

2. Declaration of Publishing and Public Notice
Submitted By: City Manager's Office / Kelli Maples
Item 7.a
August 19, 2025 City of Coronado Page 277
Attachment 1
RESOLUTION NO. 2025-40

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CORONADO, CALIFORNIA, ADOPTING THE FISCAL
YEAR 2025-26 BUILDING PERMIT FEES AND

CONFIRMING THE ANNUAL CPI ADJUSTMENT
WHEREAS, on April 1, 2025, the City Council adopted Resolution No. 2025-10, and the fiscal year 2025-26 schedules of Police, EMS/Ambulance Fees, Development User Fees, Special Event Fees and Wastewater Capacity Fees effective July 1, 2025, and required that automatically on the first day of each July thereafter, such fees are to be increased by either the CPI or CCI as specified for the particular fees for the prior calendar year; and WHEREAS, due to an administrative oversight, the FY 2025-26 Building Permit Fees were omitted from the public hearing and resolution exhibits adopted on April 1, 2025; and WHEREAS, the Building Permit Fees, as a component of the Community Development User Fee schedule, are customarily adjusted annually by the prior calendar year’s CPI for the San Diego Region and reflect the reasonable cost of providing the service; and WHEREAS, Sections 8.02.040 and 8.02.050 of the Coronado Municipal Code requires fee adjustments be approved by a resolution at a public hearing; and WHEREAS, Government Code Section 66017(a) specifies that the effective date of all development user fees shall be no sooner than 60 days following the final action on the adoption of fees; and
WHEREAS, Section 8.02.070(A) of the Coronado Municipal Code specifies that the effective date of all cost recovery fees shall be no sooner than 30 days following the resolution on the adoption of the fees; and
WHEREAS, the City Council has duly noticed and conducted a public hearing on August 19, 2025, at which time the public was invited to make oral and written presentations as part of the regularly scheduled City Council meeting prior to the adoption of this resolution.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado as follows:

Section 1. That a City of Coronado Development-Related User Fee Schedule for Fiscal Year 2025-26 is hereby adopted, the fees do not exceed the actual or reasonable cost for providing the service and the fees are set in accordance with the schedule attached hereto as Exhibit A and incorporated herein by reference and shall become effective immediately.

Section 2. For Fiscal Year 2025-26, and every fiscal year thereafter, the developmentrelated user fees set forth in Section One of this resolution, except as indicated in Exhibit A, shall be automatically increased by the prior calendar year’s Annual Average Consumer Price Index for the San Diego Region so long as the adjustment does not exceed the actual or reasonable cost for providing the service.

Section 3. For those development-related services not specified in the Coronado Development User Fee Schedule attached hereto as Exhibit A, the service shall be assessed the appropriate current hourly rate as established by the City. Construction types and ratios of required effort will be rounded to the nearest hundredth.

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August 19, 2025 City of Coronado Page 278
Attachment 1
Section 4. This resolution shall supersede all other resolutions establishing the fees set forth in the attached schedules.

Section 5. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Coronado, California, at a regular meeting thereof this nineteenth day of August, 2025 by the following vote, to wit.

AYES:

NAY:

ABSTAIN:

ABSENT:

APPROVED:

John Duncan, Mayor of the City of
Coronado, California
ATTEST:

KELSEA HOLIAN, City Clerk of the City of
Coronado, California
Item 7.a
August 19, 2025 City of Coronado Page 279
Exhibit A

BUILDING PERMIT FEE SCHEDULE
City of Coronado
Attachment 1

CURRENT
FY 2024-25
Effective: 7/1/2024

PROPOSED
FY 2025-26
Effective: 8/19/2025
Fee #

ICC (UBC)
Use Type
Occupancy
Size Basis
(sq. ft.) Plan Check Inspection Plan Check Inspection
1 A-1,2,3 Assembly Group (A-1, A-2, A-3) 500 $ 1,973 $ 3,064 $ 2,035 $ 3,159 Complete 2,000 $ 2,778 $ 3,681 $ 2,864 $ 3,796
5,000 $ 4,214 $ 4,816 $ 4,345 $ 4,965
10,000 $ 6,116 $ 5,650 $ 6,306 $ 5,825
25,000 $ 9,902 $ 6,950 $ 10,209 $ 7,166
2 A-1,2,3 Assembly Group (A-1, A-2, A-3) 500 $ 1,780 $ 2,751 $ 1,835 $ 2,836 Shell 2,000 $ 2,533 $ 3,311 $ 2,611 $ 3,413
5,000 $ 3,803 $ 4,336 $ 3,921 $ 4,470
10,000 $ 5,568 $ 5,033 $ 5,741 $ 5,189
25,000 $ 9,191 $ 6,170 $ 9,476 $ 6,361
3 A-1,2,3 Assembly Group (A-1, A-2, A-3) 250 $ 659 $ 1,465 $ 680 $ 1,511 TI 1,000 $ 1,083 $ 1,767 $ 1,116 $ 1,821
2,500 $ 2,081 $ 2,340 $ 2,146 $ 2,413
5,000 $ 3,708 $ 2,682 $ 3,823 $ 2,765
12,500 $ 7,399 $ 3,284 $ 7,629 $ 3,385
4 A-4,5 Assembly: Spectator Seating (indoor) 750 $ 1,876 $ 3,064 $ 1,934 $ 3,159 Complete 3,000 $ 2,791 $ 3,694 $ 2,877 $ 3,809
7,500 $ 4,378 $ 4,830 $ 4,514 $ 4,980
15,000 $ 6,429 $ 5,677 $ 6,629 $ 5,853
37,500 $ 10,968 $ 6,976 $ 11,309 $ 7,192
5 A-4,5 Assembly: Spectator Seating (indoor) 750 $ 1,070 $ 2,367 $ 1,103 $ 2,441 TI 3,000 $ 1,656 $ 2,874 $ 1,708 $ 2,963
7,500 $ 2,476 $ 3,816 $ 2,553 $ 3,935
15,000 $ 3,708 $ 4,489 $ 3,823 $ 4,628
37,500 $ 6,429 $ 5,540 $ 6,629 $ 5,712
6 B Small Restaurant (<50 occ.) 250 $ 1,301 $ 2,819 $ 1,341 $ 2,906 Complete 1,000 $ 2,053 $ 3,393 $ 2,117 $ 3,498
2,500 $ 2,969 $ 4,419 $ 3,061 $ 4,556
5,000 $ 4,336 $ 5,198 $ 4,470 $ 5,360
12,500 $ 5,759 $ 6,375 $ 5,938 $ 6,573
7 B Small Restaurant (<50 occ.) 250 $ 1,615 $ 2,328 $ 1,665 $ 2,400 Shell 1,000 $ 2,367 $ 2,791 $ 2,441 $ 2,877
2,500 $ 3,626 $ 3,653 $ 3,739 $ 3,767
5,000 $ 5,486 $ 4,241 $ 5,656 $ 4,373
12,500 $ 9,014 $ 5,198 $ 9,293 $ 5,360
8 B Small Restaurant (<50 occ.) 250 $ 645 $ 1,397 $ 665 $ 1,440 TI 1,000 $ 1,070 $ 1,685 $ 1,103 $ 1,737
2,500 $ 2,067 $ 2,217 $ 2,131 $ 2,286
5,000 $ 3,694 $ 2,559 $ 3,809 $ 2,638
12,500 $ 7,387 $ 3,146 $ 7,616 $ 3,244
9 B Offices, Medical, Professional, etc. 500 $ 2,135 $ 2,846 $ 2,201 $ 2,934 Complete 2,000 $ 2,328 $ 3,462 $ 2,400 $ 3,569
5,000 $ 4,502 $ 4,527 $ 4,641 $ 4,668
10,000 $ 7,263 $ 5,374 $ 7,489 $ 5,541
Item 7.a
August 19, 2025 City of Coronado Page 280
Exhibit A

BUILDING PERMIT FEE SCHEDULE
City of Coronado
Attachment 1

CURRENT
FY 2024-25
Effective: 7/1/2024

PROPOSED
FY 2025-26
Effective: 8/19/2025
Fee #

ICC (UBC)
Use Type
Occupancy
Size Basis
(sq. ft.) Plan Check Inspection Plan Check Inspection
25,000 $ 15,030 $ 6,635 $ 15,496 $ 6,840
10 B Offices, Medical, Professional, etc. 500 $ 1,822 $ 1,891 $ 1,878 $ 1,950 Shell 2,000 $ 2,094 $ 2,286 $ 2,159 $ 2,357
5,000 $ 4,186 $ 2,944 $ 4,316 $ 3,035
10,000 $ 6,907 $ 3,557 $ 7,121 $ 3,667
25,000 $ 12,036 $ 4,405 $ 12,409 $ 4,542
11 B Offices, Medical, Professional, etc. 150 $ 850 $ 1,356 $ 877 $ 1,398 TI 600 $ 1,165 $ 1,629 $ 1,201 $ 1,680
1,500 $ 1,506 $ 2,162 $ 1,553 $ 2,229
3,000 $ 1,917 $ 2,492 $ 1,976 $ 2,569
7,500 $ 4,227 $ 3,064 $ 4,358 $ 3,159
12 E Educational Building K-12 500 $ 2,217 $ 3,012 $ 2,286 $ 3,105 Complete 2,000 $ 3,325 $ 3,626 $ 3,428 $ 3,739
5,000 $ 5,293 $ 4,734 $ 5,458 $ 4,881
10,000 $ 7,946 $ 5,568 $ 8,192 $ 5,741
25,000 $ 13,691 $ 6,855 $ 14,115 $ 7,068
13 E Educational Building K-12 500 $ 1,876 $ 2,682 $ 1,934 $ 2,765 Shell 2,000 $ 2,682 $ 3,216 $ 2,765 $ 3,315
5,000 $ 4,078 $ 4,214 $ 4,204 $ 4,345
10,000 $ 5,746 $ 4,899 $ 5,925 $ 5,051
25,000 $ 9,384 $ 5,992 $ 9,674 $ 6,177
14 E Educational Building K-12 150 $ 1,192 $ 1,288 $ 1,229 $ 1,328 TI 600 $ 1,738 $ 1,563 $ 1,792 $ 1,611
1,500 $ 2,396 $ 2,053 $ 2,470 $ 2,117
3,000 $ 3,026 $ 2,396 $ 3,120 $ 2,470
7,500 $ 6,963 $ 2,944 $ 7,179 $ 3,035
15 I-1 Medical/24 Hour Care 500 $ 2,135 $ 2,956 $ 2,201 $ 3,048 Complete 2,000 $ 3,436 $ 3,571 $ 3,543 $ 3,682
5,000 $ 7,209 $ 4,652 $ 7,433 $ 4,796
10,000 $ 8,741 $ 5,486 $ 9,012 $ 5,656
25,000 $ 12,924 $ 6,744 $ 13,325 $ 6,953
16 I-1 Medical/24 Hour Care 500 $ 1,904 $ 2,710 $ 1,963 $ 2,794 Shell 2,000 $ 2,956 $ 3,243 $ 3,048 $ 3,343
5,000 $ 5,829 $ 4,255 $ 6,009 $ 4,387
10,000 $ 7,279 $ 4,951 $ 7,504 $ 5,104
25,000 $ 11,365 $ 6,060 $ 11,717 $ 6,247
17 I-1 Medical/24 Hour Care 100 $ 1,013 $ 1,369 $ 1,045 $ 1,411 TI 400 $ 1,383 $ 1,644 $ 1,426 $ 1,694
1,000 $ 1,767 $ 2,177 $ 1,821 $ 2,245
2,000 $ 2,533 $ 2,505 $ 2,611 $ 2,582
5,000 $ 3,681 $ 3,078 $ 3,796 $ 3,174
18 I-4 Day Care Facility 250 $ 1,506 $ 2,108 $ 1,553 $ 2,173 Complete 1,000 $ 1,973 $ 2,546 $ 2,035 $ 2,625
2,500 $ 2,464 $ 3,298 $ 2,540 $ 3,400
Item 7.a
August 19, 2025 City of Coronado Page 281
Exhibit A

BUILDING PERMIT FEE SCHEDULE
City of Coronado
Attachment 1

CURRENT
FY 2024-25
Effective: 7/1/2024

PROPOSED
FY 2025-26
Effective: 8/19/2025
Fee #

ICC (UBC)
Use Type
Occupancy
Size Basis
(sq. ft.) Plan Check Inspection Plan Check Inspection
5,000 $ 3,584 $ 3,927 $ 3,695 $ 4,048
12,500 $ 5,992 $ 4,843 $ 6,177 $ 4,993
19 I-4 Day Care Facility 100 $ 659 $ 1,342 $ 680 $ 1,384 TI 400 $ 864 $ 1,615 $ 891 $ 1,665
1,000 $ 1,192 $ 2,135 $ 1,229 $ 2,201
2,000 $ 1,451 $ 2,476 $ 1,496 $ 2,553
5,000 $ 2,135 $ 3,039 $ 2,201 $ 3,133
20 M Retail Sales 500 $ 1,835 $ 2,628 $ 1,892 $ 2,709
Complete 2,000 $ 2,573 $ 3,146 $ 2,652 $ 3,244
5,000 $ 4,638 $ 4,132 $ 4,781 $ 4,260
10,000 $ 5,336 $ 4,802 $ 5,501 $ 4,951
25,000 $ 6,306 $ 5,895 $ 6,502 $ 6,078
21 M Retail Sales 500 $ 1,288 $ 2,464 $ 1,328 $ 2,540
Shell 2,000 $ 1,860 $ 2,982 $ 1,918 $ 3,075
5,000 $ 3,708 $ 3,873 $ 3,823 $ 3,993
10,000 $ 4,009 $ 4,652 $ 4,133 $ 4,796
25,000 $ 4,802 $ 5,759 $ 4,951 $ 5,938
22 M Retail Sales 100 $ 904 $ 1,356 $ 932 $ 1,398
TI 400 $ 1,192 $ 1,629 $ 1,229 $ 1,680
1,000 $ 1,451 $ 2,162 $ 1,496 $ 2,229
2,000 $ 1,860 $ 2,492 $ 1,918 $ 2,569
5,000 $ 2,464 $ 3,064 $ 2,540 $ 3,159
23 S-1 Repair Garage & Service St 200 $ 1,481 $ 2,737 $ 1,526 $ 2,822 Complete 800 $ 1,860 $ 3,298 $ 1,918 $ 3,400
2,000 $ 2,204 $ 4,309 $ 2,273 $ 4,443
4,000 $ 2,615 $ 5,077 $ 2,696 $ 5,234
10,000 $ 3,816 $ 6,238 $ 3,935 $ 6,431
24 S-1 Repair Garage & Service St 200 $ 1,108 $ 2,245 $ 1,143 $ 2,315 Shell 800 $ 1,411 $ 2,682 $ 1,455 $ 2,765
2,000 $ 1,656 $ 3,502 $ 1,708 $ 3,610
4,000 $ 2,040 $ 4,091 $ 2,103 $ 4,218
10,000 $ 3,064 $ 5,007 $ 3,159 $ 5,162
25 S-1 Repair Garage & Service St 100 $ 850 $ 1,369 $ 877 $ 1,411 TI / Remodel 400 $ 1,152 $ 1,644 $ 1,188 $ 1,694
1,000 $ 1,465 $ 2,177 $ 1,511 $ 2,245
2,000 $ 2,204 $ 2,505 $ 2,273 $ 2,582
5,000 $ 2,505 $ 3,078 $ 2,582 $ 3,174
26 S-1 Storage (Moderate Hazard) 500 $ 1,563 $ 2,901 $ 1,611 $ 2,991 Complete 2,000 $ 2,040 $ 3,502 $ 2,103 $ 3,610
5,000 $ 2,601 $ 4,571 $ 2,682 $ 4,713
10,000 $ 3,216 $ 5,392 $ 3,315 $ 5,559
25,000 $ 5,690 $ 6,635 $ 5,866 $ 6,840
27 S-1 Storage (Moderate Hazard) 500 $ 1,437 $ 2,601 $ 1,481 $ 2,682 TI 2,000 $ 1,822 $ 3,133 $ 1,878 $ 3,231
Item 7.a
August 19, 2025 City of Coronado Page 282
Exhibit A

BUILDING PERMIT FEE SCHEDULE
City of Coronado
Attachment 1

CURRENT
FY 2024-25
Effective: 7/1/2024

PROPOSED
FY 2025-26
Effective: 8/19/2025
Fee #

ICC (UBC)
Use Type
Occupancy
Size Basis
(sq. ft.) Plan Check Inspection Plan Check Inspection
5,000 $ 2,286 $ 4,091 $ 2,357 $ 4,218
10,000 $ 2,806 $ 4,775 $ 2,893 $ 4,923
25,000 $ 4,609 $ 5,854 $ 4,752 $ 6,036
28 S-1 Storage (Moderate Hazard) 100 $ 536 $ 1,369 $ 553 $ 1,411 Shell 400 $ 795 $ 1,644 $ 820 $ 1,694
1,000 $ 1,301 $ 2,177 $ 1,341 $ 2,245
2,000 $ 1,697 $ 2,505 $ 1,750 $ 2,582
5,000 $ 1,973 $ 3,078 $ 2,035 $ 3,174
29 S-2 Parking Garage or Low Hazard Storage 1,000 $ 1,808 $ 4,351 $ 1,864 $ 4,486 Complete 4,000 $ 2,533 $ 5,309 $ 2,611 $ 5,473
10,000 $ 3,748 $ 6,919 $ 3,864 $ 7,134
20,000 $ 5,336 $ 8,317 $ 5,501 $ 8,575
50,000 $ 8,780 $ 10,313 $ 9,053 $ 10,632
30 R-1 Hotel, Motel 1,500 $ 2,435 $ 4,405 $ 2,511 $ 4,542 Complete 6,000 $ 3,653 $ 5,361 $ 3,767 $ 5,528
15,000 $ 5,677 $ 7,003 $ 5,853 $ 7,220
30,000 $ 8,248 $ 8,413 $ 8,503 $ 8,674
75,000 $ 14,168 $ 10,422 $ 14,607 $ 10,745
31 R-1 Hotel, Motel 250 $ 741 $ 1,397 $ 764 $ 1,440
TI 1,000 $ 1,056 $ 1,685 $ 1,088 $ 1,737
2,500 $ 1,315 $ 2,245 $ 1,356 $ 2,315
5,000 $ 1,697 $ 2,573 $ 1,750 $ 2,652
12,500 $ 2,915 $ 3,160 $ 3,006 $ 3,258
32 R-2 Multi-Family / Townhouse > 2 DU 750 $ 2,094 $ 3,886 $ 2,159 $ 4,006 Complete 3,000 $ 3,311 $ 4,734 $ 3,413 $ 4,881
7,500 $ 5,323 $ 6,197 $ 5,488 $ 6,389
15,000 $ 7,892 $ 7,399 $ 8,137 $ 7,629
37,500 $ 13,814 $ 9,151 $ 14,242 $ 9,435
33 R-2 Multi-Family / Townhouse > 2 DU 200 $ 1,001 $ 1,397 $ 1,032 $ 1,440 TI / Remodel 800 $ 1,411 $ 1,685 $ 1,455 $ 1,737
2,000 $ 1,848 $ 2,245 $ 1,905 $ 2,315
4,000 $ 2,340 $ 2,573 $ 2,413 $ 2,652
10,000 $ 3,694 $ 3,160 $ 3,809 $ 3,258
34 R-2 Multi-Family / Townhouse > 2 DU 200 $ 1,070 $ 1,822 $ 1,103 $ 1,878 Addition 800 $ 1,493 $ 2,231 $ 1,540 $ 2,300
2,000 $ 2,423 $ 2,944 $ 2,498 $ 3,035
4,000 $ 3,502 $ 3,531 $ 3,610 $ 3,641
10,000 $ 4,788 $ 4,391 $ 4,936 $ 4,527
35 R-3 New Single-Family Residence 1,000 $ 1,808 $ 2,833 $ 1,864 $ 2,921 2,000 $ 2,353 $ 3,175 $ 2,426 $ 3,273
4,000 $ 3,298 $ 3,544 $ 3,400 $ 3,654
7,000 $ 4,994 $ 4,870 $ 5,149 $ 5,021
10,000 $ 5,554 $ 5,867 $ 5,726 $ 6,049
36 R-3 Single-Family Residential 125 *$760.00 *$950.00 *$760.00 *$950.00 Item 7.a
August 19, 2025 City of Coronado Page 283
Exhibit A

BUILDING PERMIT FEE SCHEDULE
City of Coronado
Attachment 1

CURRENT
FY 2024-25
Effective: 7/1/2024

PROPOSED
FY 2025-26
Effective: 8/19/2025
Fee #

ICC (UBC)
Use Type
Occupancy
Size Basis
(sq. ft.) Plan Check Inspection Plan Check Inspection
Addition 250 *$760.00 *$950.00 *$760.00 *$950.00
*Not subject to CPI adjustment 500 *$820.00 *$1,200.00 *$820.00 *$1,200.00 875 $ 1,848 $ 2,996 $ 1,905 $ 3,089
1,250 $ 2,108 $ 3,626 $ 2,173 $ 3,739
37 R-3 Single-Family Residential 125 $ 685 $ 1,137 $ 706 $ 1,172 Remodel 250 $ 767 $ 1,233 $ 791 $ 1,271
500 $ 1,026 $ 1,424 $ 1,058 $ 1,468
875 $ 1,178 $ 1,943 $ 1,214 $ 2,003
1,250 $ 1,301 $ 2,286 $ 1,341 $ 2,357
38 R-3.1 Licensed Residential Care < 7 occupants 1,000 $ 1,835 $ 2,751 $ 1,892 $ 2,836 Complete 2,000 $ 3,694 $ 3,064 $ 3,809 $ 3,159
4,000 $ 7,140 $ 3,436 $ 7,362 $ 3,543
7,000 $ 8,384 $ 4,707 $ 8,644 $ 4,853
10,000 $ 14,812 $ 5,690 $ 15,271 $ 5,866
39 R-3.1 Licensed Residential Care < 7 occupants 250 $ 1,137 $ 1,685 $ 1,172 $ 1,737 Alteration 500 $ 1,397 $ 1,860 $ 1,440 $ 1,918
1,000 $ 2,628 $ 2,108 $ 2,709 $ 2,173
1,750 $ 3,257 $ 2,915 $ 3,358 $ 3,006
2,500 $ 6,579 $ 3,475 $ 6,783 $ 3,583
40 R-4 Congregate Care 1,250 $ 2,751 $ 3,860 $ 2,836 $ 3,980 Complete 2,500 $ 3,393 $ 4,336 $ 3,498 $ 4,470
5,000 $ 4,571 $ 4,843 $ 4,713 $ 4,993
8,750 $ 6,101 $ 6,690 $ 6,290 $ 6,897
12,500 $ 7,399 $ 8,098 $ 7,629 $ 8,349
41 R-4 Congregate Care 500 $ 1,178 $ 1,767 $ 1,214 $ 1,821 Alteration 1,000 $ 1,369 $ 1,943 $ 1,411 $ 2,003
2,000 $ 2,162 $ 2,204 $ 2,229 $ 2,273
3,500 $ 3,026 $ 3,039 $ 3,120 $ 3,133
5,000 $ 4,720 $ 3,626 $ 4,866 $ 3,739
42 U Accessory Building (new) 60 $ 918 $ 890 $ 947 $ 918 Residential 240 $ 1,178 $ 1,083 $ 1,214 $ 1,116
600 $ 1,465 $ 1,315 $ 1,511 $ 1,356
1,200 $ 1,792 $ 1,710 $ 1,848 $ 1,763
3,000 $ 2,682 $ 2,135 $ 2,765 $ 2,201
43 U Accessory Building (new) 120 $ 1,178 $ 1,397 $ 1,214 $ 1,440 Commercial 480 $ 1,481 $ 1,697 $ 1,526 $ 1,750
1,200 $ 1,822 $ 2,149 $ 1,878 $ 2,216
2,400 $ 2,204 $ 2,628 $ 2,273 $ 2,709
6,000 $ 3,189 $ 3,257 $ 3,288 $ 3,358
44 U Accessory Building (alteration) 120 $ 632 $ 1,013 $ 652 $ 1,045 Commercial 480 $ 850 $ 1,219 $ 877 $ 1,257
1,200 $ 1,096 $ 1,601 $ 1,129 $ 1,651
2,400 $ 1,397 $ 1,904 $ 1,440 $ 1,963
6,000 $ 1,973 $ 2,353 $ 2,035 $ 2,426
Item 7.a
August 19, 2025 City of Coronado Page 284
Exhibit A

BUILDING PERMIT FEE SCHEDULE
City of Coronado
Attachment 1

CURRENT
FY 2024-25
Effective: 7/1/2024

PROPOSED
FY 2025-26
Effective: 8/19/2025
Fee #

ICC (UBC)
Use Type
Occupancy
Size Basis
(sq. ft.) Plan Check Inspection Plan Check Inspection
45 U Residential Garage 40 $ 672 $ 795 $ 693 $ 820
160 $ 782 $ 931 $ 807 $ 960
400 $ 890 $ 1,152 $ 918 $ 1,188
800 $ 1,042 $ 1,328 $ 1,074 $ 1,369
2,000 $ 1,124 $ 1,601 $ 1,159 $ 1,651
46 U-1 Carport 40 $ 617 $ 741 $ 636 $ 764
160 $ 713 $ 850 $ 735 $ 877
400 $ 795 $ 1,042 $ 820 $ 1,074
800 $ 890 $ 1,233 $ 918 $ 1,271
2,000 $ 1,096 $ 1,481 $ 1,129 $ 1,526
47 U-1 Residential Garage Conversion 40 $ 795 $ 782 $ 820 $ 807 160 $ 931 $ 947 $ 960 $ 976
400 $ 1,083 $ 1,219 $ 1,116 $ 1,257
800 $ 1,261 $ 1,424 $ 1,300 $ 1,468
2,000 $ 1,588 $ 1,753 $ 1,638 $ 1,807
48 FO Foundation Only (all occupancies) 350 $ 441 $ 782 $ 455 $ 807 1,400 $ 495 $ 947 $ 510 $ 976
3,500 $ 536 $ 1,219 $ 553 $ 1,257
7,000 $ 563 $ 1,424 $ 580 $ 1,468
17,500 $ 590 $ 1,753 $ 608 $ 1,807
49 BO Basement Only (all occupancies) 200 $ 699 $ 782 $ 721 $ 807 800 $ 904 $ 947 $ 932 $ 976
2,000 $ 1,178 $ 1,219 $ 1,214 $ 1,257
4,000 $ 1,481 $ 1,424 $ 1,526 $ 1,468
10,000 $ 2,177 $ 1,753 $ 2,245 $ 1,807
Item 7.a
August 19, 2025 City of Coronado Page 285
__________________________
Attachment 2

CITY OF CORONADO
CITY CLERK’S OFFICE
In the Matter of the Notice of Meeting for
38%/,& +($5,1*
38568$1772(67$%/,6+('&281&,/32/,&<$'237$
5(62/87,21,03/(0(17,1*7+($118$/,1'(;('$'-8670(176727+( &20081,7< '(9(/230(17 %8,/',1* 3(50,7 )((6 )25 ),6&$/ <($5

DECLARATION OF

PUBLISHED LEGAL NOTICE
I, Kelsea Holian, declare:

That I am a Citizen of the United States over the age of eighteen years, that I am employed within the County of San Diego, California, by the City of Coronado, and my business address is 1825 Strand Way, Coronado, California, that I published a legal notice, a true and correct copy of which is ATTACHED HERETO and made a part hereof, that such notices were mailed and/ or will be printed in a newspaper of general circulation for the Regular Meeting of the City Council on AXJXVW
.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, at Coronado, California.
_
KELSEA HOLIAN, City Clerk
City of Coronado

Item 7.a
August 19, 2025 City of Coronado Page 286

CITY OF CORONADO
CITY CLERK’S OFFICE
1825 STRAND WAY CITY HALL
CORONADO, CA 92118 PHONE: (619) 522-7320
WWW.CORONADO.CA.US FAX: (619) 522-2418

LEGAL NOTICE
August 6, 2025

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN on TUESDAY, August 19, 2025, at 4:00 p.m., the City Council of the City of Coronado at City Hall Council Chambers located at 1825 Strand Way, Coronado, California, will hold a public hearing to consider the following item:

PUBLIC HEARING: PURSUANT TO ESTABLISHED COUNCIL POLICY, ADOPT A RESOLUTION

IMPLEMENTING THE ANNUAL INDEXED ADJUSTMENTS TO THE COMMUNITY DEVELOPMENT BUILDING PERMIT FEES FOR FISCAL YEAR 2025-26 ALL INTERESTED PERSONS are invited to provide testimony relative to the above item at the subject meeting and/or submit written comments prior to the meeting. Under California Government Code 65009, if you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearings described in this notice, or in written correspondence delivered to the City at, or prior to, the public hearing.

FOR ADDITIONAL INFORMATION CONTACT MADELINE SMITH, FINANCE MANAGER, AT [email protected] (619) 522-7306.

A copy of the staff report and the City Council agenda will be available for public viewing no later than Friday afternoon, August 15, 2025, at Coronado City Hall, at the Coronado Library, and online at www.coronado.ca.us.

Kelsea Holian, MMC, CPM
City Clerk
July 30, 2025
*************

PLEASE PUBLISH IN THE CORONADO EAGLE & JOURNAL
ON WEDNESDAY, AUGUST 6, 2025, AND WEDNESDAY AUGUST 19, 2025

Attachment 2
Item 7.a
August 19, 2025 City of Coronado Page 287
Mayor Pro Tem Carrie Downey
Agenda Item 8(a) Report for the period July 1, 2025-August 19, 2025 Date Entity Activity
July 1, 2025 Summer Shuttle Kick-0ff Joined City and MTS Staff to open Summer 2025 season for free civilan
participation in riding on the
July 4, 2025 July 4th Participated in Coronado Fourth of July Parade.

July 8, 2025 Met with Mayor John Duncan and CREA
regarding Coronado risk assessment
study
July 8, 2025 Met with Past Cultural Arts
Commission Chair Heidi Wilson
Met with Heidi to discuss Council work
plans for the Cultural Arts Commission
July 9, 2025 Coronado Mainstreet At City Council’s direction Met with members of Coronado Mainstreet Board
of Directors to assist with grant request
and expectations.

July 9, 2025 Coronado Fire Department Attended Badge Pinning Ceremony July 11, 2025 SANDAG Regional Planning
Commission
Chaired SANDAG RPS.

July 14, 2025 Met with City Manager Tina Friend
July 17, 2025 Met with San Diego City Councilmember
Vivian Moreno
July 18, 2025 SANDAG Filed Comments on SANDAG draft
Regional Plan
August 1, 2025 City/PAWs Animal Center Toured PAWs and met with staff to understand programs and challenges.

August 3, 2025 Concert in the Park Attended Concert Sponsored by Chamber of Commerce Saluting Naval
Base Coronado Military Service Members
August 4, 2025 Mayors’ Sympodium on
Homelessness
Represented Corondo at a meeting of
County Mayors hosted by San Diego
Rescue Mission to share programs to
help homeless.

August 5, 2025 Mainstreet Board Meeting Attended Coronado Mainstreet Board Meeting.

August 7, 2025 Met with City Manager Tina Friend
August 11, 2025 Special Closed Session City
Council Meeting
August 17, 2025 Coronado Recreation
Department
Attended 20th anniversary celebration
Item 8a.

Councilmember Downey
Item 8.a
August 19, 2025 City of Coronado Page 288
Item 8a.

Councilmember Downey
Item 8.a
August 19, 2025 City of Coronado Page 289
Item 8a.

Councilmember Downey
Item 8.a
August 19, 2025 City of Coronado Page 290
Item 8a.

Councilmember Downey
Item 8.a
August 19, 2025 City of Coronado Page 291

INTERNATIONAL BOUNDARY AND WATER COMMISSION

UNITED STATES SECTION
Tijuana River Working Group
Emily Allen, P.E., Area Operations Manager
August 6, 2025
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 292
Providing binational solutions along the U.S.-Mexico Border

SAN DIEGO-TIJUANA SEWAGE INFRASTRUCTURE
Tijuana River
Current Average Flow: 5 MGD
Estimated half of flow is sewage
Averaging Flow: 24.8 MGD
25 MGD design and permit
capacity
Averaging Flow: 45 MGD
18 MGD treated
50 MGD infrastructure capacity
San Diego-Tijuana
Sewage Infrastructure
Capacity
SBIWTP: 25 MGD
SAB: 50 MGD
18 MGD treated
32 untreated
Total Capacity: 75 MGD
San Diego-Tijuana Sewage
Infrastructure Current
Average Flows
SBIWTP: 25 MGD
SAB: 45 MGD
18 MGD treated
(based on capacity)
27 MGD untreated
Tijuana River: 5 MGD
Approx. half sewage
(Was 10-12 MGD)
Total Flow: 75 MGD
Was 85 MGD
International
Collector
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 293
Providing binational solutions along the U.S.-Mexico Border SBIWTP obtained permit compliance
May & June 2024
Actions to continue maintain compliance
• Manage flow from PB1 to SBIWTP
• Strengthen communication between US and MX
operators
• Proactive maintenance
• Urgent repairs to address infrastructure that has failed • Completed Silva Drain repair/replacement
• Continue with repair and replacement on critical needs

REPAIRS AND COMPLIANCE
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 294
Providing binational solutions along the U.S.-Mexico Border Overloaded
Active Projects
• Junction Box 1 (JB-1)
• Maintain Flow Control
• Revising schedule to prevent
transboundary flow
• Replacement of Del Sol Canyon Collector
• Prevent Transboundary Flows
• Estimate to complete by September
• Sludge Dewatering Facility Improvement
• Increase Flow
• Pump Station Replacement
• Prevent Transboundary Flows

REPAIRS AND COMPLIANCE
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 295

FAST-TRACKING ONSITE CAPACITY
• Increase advanced primary
treatment capacity by 10 MGD
• Creates blended secondary
and advanced primary for
discharge through ocean
outfall
• Decrease dry-weather sewage
flows in the Tijuana River
• Improvement in H2S levels
• Overall environmental
improvement
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 296
Providing binational solutions along the U.S.-Mexico Border INCREMENTAL INCREASE OF 10 MGD
August 6, 2025 – Day 78
 Complete necessary upgrades to
receive temporary equipment for
increased flows
 Temporary dewatering equipment
arrived
 Anticipate equipment testing in August
 Anticipate to be ready August 28
 Parallel tracks
 Permit Compliance
 Plant Operation Modification
 O&M and S&E Funding
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 297
Providing binational solutions along the U.S.-Mexico Border

US-MEXICO COOPERATION
 Communication with Mexico
 Prevention of wastewater flow in the Tijuana River
and impacts to SBIWTP
 Actions prevented 1.2 billion gallons of raw sewage
from flowing into the river
 May 29, San Antonio de los Buenos Wastewater
Treatment Plant
 Verified completion of plant construction
 Verified completion of the International Collector
Project
 June 11 Regional Commission Meeting in Tijuana
Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 298
Providing binational solutions along the U.S.-Mexico Border

US-MEXICO COOPERATION
July 24, 2025: Signing of Tijuana River Sewage
Memorandum of Understanding
 Both nations will expedite the timelines of critical
infrastructure projects in Minute 328, including
completion of all projects NLT Dec. 31, 2027.
 Mexico will allocate funds to complete all
remaining Minute 328 projects as part of their
2026 and 2027 budgets.
 Mexico agrees to enter into a new Minute with
the U.S. NLT Dec. 31, 2025.

Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 299
Providing binational solutions along the U.S.-Mexico Border EXPANSION, MINUTE 328 UPDATES
Check out the new IBWC dashboard to get updates on the
Incremental Increase and Minute 328 projects:

Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 300

QUESTIONS AND DISCUSSION
Providing binational solutions along the U.S.-Mexico Border Item 8a.

Councilmember Fleming
Item 8.a
August 19, 2025 City of Coronado Page 301
Agenda Item 8a: Report on Inter-Agency Committees and Board Assignments July 15 – August 12, 2025
Councilmember Kelly Purvis
 Attended Webinar regarding Understanding Public Perception of Battery Energy Storage in San Diego hosted by the San Diego Chamber of Commerce
 Attended Mayor’s Symposium on Homelessness with Councilmember Downey on August 4  Attended Metro Wastewater JPA Meeting on August 7 (see attached summary of action )  Attend “Art Outside the Box” Dedication on August 7, 2025  Attended Opening of Plein Air Art Exhibition at the Coronado Public Library on August 10  Attended League of California Cities San Diego County Division Meeting on August 11 o Speakers were San Diego County State Legislators Senator Catherine Blakespear and assembly Darshana Patel
 Participated in Corondo Mainstreet Fundraiser – Puzzlecon on August 13 Item 8a.

Councilmember Purvis
Item 8.a
August 19, 2025 City of Coronado Page 302
Wastewater JPA Update – July/August 2025
 Provide an update on acƟviƟes, progress, and outcomes of JPA iniƟaƟves.  Ensure transparency, document discussions/decisions, and inform stakeholders of milestones. 

1. Second Amended and Restated Agreement (SARA) Progress  Context: DraŌ SARA v10 introduced to TAC (Mar 19, 2025) & JPA/Com Board (Apr 3, 2025).  Engagement: 40+ review/refinement meeƟngs since March:
o 20+ with ParƟcipaƟng Agencies (PAs)
o 5 Ad Hoc CommiƩee meeƟngs
o 4 aƩorney group meeƟngs
o 5 regular TAC meeƟngs (2–3 hrs each)
o 3 special TAC meeƟngs
o 2 FAB workshops (JPA/Commission & TAC)
 July Milestones:
o July 11: AdministraƟve Agreement No. 1 (with PA input) sent to City of San Diego. o July 18: Consolidated redline of all PA comments sent to City. o TAC unanimously moved to have JPA & legal counsel review draŌ SARA & Admin Agreement No. 1, begin policy discussions; reserves right to further comment.  August Board MeeƟng
o PresentaƟon on key SARA provisions and process to date. No acƟon taken. o Discussion focused on voƟng for agencies – unanimous, 2/3 or weighted. o City of San Diego has SARAv14 and reviewing with meeƟng set for 09/01/2025 with City and JPA counsel to review.
o

2. Pure Water North City Tour
 Tours postponed unƟl SARA review compleƟon (focus on thorough review process).  CelebraƟon tours to be scheduled post-SARA adopƟon.


3. Inflow & InfiltraƟon (I&I) CommiƩee
 July 17 MeeƟng: Reviewed progress on prior acƟon items:
o Gathering sewer meter basin data from all PAs & City. o City progressing on contract with ADS.
 Deadlines: August 8 – PA & City data submission to enable ADS kickoff late Aug/early Sept 
Upcoming MeeƟngs:
 Metro TAC: Aug 20, 2025, 11 AM–1 PM (Zoom)
 Metro JPA: Sept 4, 2025, 12 Noon – 2 PM (May possibly move to later – will be posted) Item 8a.

Councilmember Purvis
Item 8.a
August 19, 2025 City of Coronado Page 303

CITY COUNCIL STAFF REPORT
Adoption of a Resolution of the City Council Approving the Sewer System Management Plan

RECOMMENDATION
Adopt a Resolution approving the Sewer System Management Plan for submittal and authorize the City Manager to make necessary revisions as may be required in compliance with the State Water Resources Control Board’s 2022 Waste Discharge Requirements (WDRs), Order No. 2022-0103-DWQ.

BACKGROUND
The Sewer System Management Plan (SSMP) is a regulatory planning document that outlines how the City of Coronado operates, maintains, and manages its publicly owned sanitary sewer system. The SSMP serves to minimize the risk of sewage spills, protect water quality and public health, and ensure compliance with statewide regulatory standards.

In December 2022, the State Water Resources Control Board adopted revised Waste Discharge Requirements (WDRs) for sanitary sewer systems under Order No. 2022-0103-DWQ. These updated WDRs include new or clarified requirements in areas such as condition assessment, asset management, spill response, legal authority, and reporting protocols. All permittees must update their SSMPs to reflect the 2022 WDRs and follow a specified update schedule.

Under the 2022 WDRs, each agency must update its SSMP at least once every six years. The City of Coronado’s SSMP update was due August 2, 2025, based on its enrollment date under the original 2006 WDRs. In coordination with the State Water Resources Control Board, staff submitted a draft SSMP on July 31st and will submit approved SSMP after City Council adoption.

The 2022 WDRs require triennial (every three years) internal audits of SSMP effectiveness. Coronado submitted its most recent SSMP audit report to the Water Resources Control Board in February 2025, in accordance with the WDRs requirement. The City’s stormwater management consultant, MOE, in collaboration with staff identified SSMP revisions to ensure alignment with current regulatory expectations; these have been addressed by staff in the updated SSMP.

Per Section 5.5 of the 2022 WDRs, the SSMP must be adopted by the agency’s governing entity, which, for the City of Coronado, is the City Council.

ANALYSIS
City staff has completed a comprehensive revision of the SSMP to incorporate the latest requirements from the 2022 WDRs and address the findings of the February 2025 audit, resulting in the following key updates:
 Revised goals, objectives, and organizational structure  Updated spill communication procedures and staff roles  Expanded legal authority and enforcement provisions
 Enhanced FOG control and renamed Sewer Pipe Blockage Control Program to align with 2022 WDRs
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August 19, 2025 City of Coronado Page 304
 Updated CIP planning and design standards
 Improved data management, documentation, and audit procedures  Strengthened staff training, public outreach, and development review programs  Administrative updates for alignment with the 2022 WDRs The City Council's adoption of the resolution fulfills the requirement in the 2022 WDRs that the agency’s governing entity formally approve the plan.

FISCAL IMPACT
There is no direct fiscal impact associated with this item.

ALTERNATIVE
The City Council may choose not to adopt the proposed SSMP or resolution or may direct staff to revise specific components.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not Applicable. This is not a project subject to CEQA because it is an activity that consists solely of approving updates to an existing report that improve sewer system management; and such approval does not have the potential to cause a direct or reasonably indirect physical impact on the environment.

PUBLIC NOTICE
Not required.

ATTACHMENTS

1. Resolution 2025-41
Submitted By: Public Services and Engineering/ Kim Godby Item 8.b
August 19, 2025 City of Coronado Page 305
Attachment 1
RESOLUTION NO. 2025-41

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONADO, CALIFORNIA, APPROVING THE SEWER

SYSTEM MANAGEMENT PLAN IN COMPLIANCE WITH
THE STATE WATER RESOURCES CONTROL BOARD’S
2022 WASTE DICHARGE REQUIREMENTS ORDER NO.
2022-0103-DWQ
WHEREAS, the State Water Resources Control Board (State Water Board) regulates sanitary sewer systems and adopted Waste Discharge Requirements Order (WDR) 2022-0103-DWQ on December 6, 2022; and
WHEREAS, the State Water Board requires the City of Coronado to maintain a Sewer System Management Plan (SSMP) and update it regularly; and WHEREAS, the City Council approved the previous version of the SSMP on July 7, 2009; and
WHEREAS, the updated SSMP, attached as Exhibit A to this resolution, incorporates regulatory changes and operational improvements to enhance coordination and transparency, including electronic reporting to the state portal, updated audit and revision schedules, clarified departmental responsibilities, pathways for coordination with agencies for emergency spill response, and emergency collaboration procedures with stormwater Agencies; and
WHEREAS, the updated SSMP reflects revised goals, objectives, and organizational structure, including improved spill response protocols, expanded legal authority, a strengthened Fats, Oils, and Grease (FOG) program, revised maintenance and CIP planning strategies, improved documentation and audit procedures, and enhanced staff training, public outreach, and development review processes; and WHEREAS, the SSMP must be formally approved by the City Council, certified by the Mayor or designee as compliant with WDR Order 2022-0103-DWQ, and uploaded to the State Water Board’s online database, with all subsequent changes documented in a change log.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado as follows:

1. The City Council approves the updated Sewer System Management Plan (SSMP) in compliance with Waste Discharge Requirements Order 2022-0103- Item 8.b
August 19, 2025 City of Coronado Page 306
Attachment 1
DWQ and authorizes the City Manager to make necessary revisions as may be required in compliance with the State Water Resources Control Board regulations.

2. The City Manager or designee is authorized to certify and upload the SSMP to the State Water Board’s online database.

3. The certified SSMP shall be placed on file in the Office of the City Clerk.

PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this nineteenth day of August 2025 by the following vote to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
JOHN D. DUNCAN, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
Item 8.b
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CITY OF CORONADO

SEWER SYSTEM MANAGEMENT PLAN
June 2009
Updated: August 2025
Prepared For:

The City of Coronado | Public Services & Engineering
101 B Avenue, Coronado, California 92118
WDID 9SSO10647
Updated By:
731 S. Hwy 101, Suite 16
Solana Beach, CA 92075
Exhibit A
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i City of Coronado
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Acknowledgements
The following individuals contributed to the compilation and revisions of this document.

City of Coronado
Firsht, Leon Director of Public Services & Engineering
Newton , Jim Assistant Director of Public Services & Engineering Johnson, Denise Public Services & Engineering Administration Manager Godby, Kim Utility Manager Wastewater/Storm Water
Ramirez, Jorge Wastewater Operations, Acting Lead Pump Mechanic Sieck, Jacob Wastewater Operations, Electrician
Sevier, Jason Wastewater Operations, Utility Systems Operator III Duhala, Kirk Wastewater Operations, Utility Systems Operator II McGrath, James Wastewater Operations, Utility Systems Operator II Sanchez, Samuel Wastewater Operations, Utility Systems Operator II Wolf, Terrance Wastewater Operations, Utility Systems Operator II Consulting Team
Ogawa, Mikhail, PE Engineering and Technical Advisor (MOE, Inc.) Davis, Genel Project Manager/Document Preparation and Management (MOE, Inc.) Item 8.b
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ii City of Coronado
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Table of Contents
iii City of Coronado
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Table of Contents
Acknowledgements........................................................................................................................................ i Table of Contents..........................................................................................................................................3 Acronyms .................................................................................................................................................7 Executive Summary.......................................................................................................................................1 Chapter 1 Introduction.............................................................................................................................5

1.1 Service Area and Sewer System...............................................................................................5

1.2 Waste Discharge Requirements ..............................................................................................7

1.3 Purpose....................................................................................................................................7

1.4 SSMP Elements and Organization............................................................................................8

1.5 SSMP Update Schedule..........................................................................................................10 Chapter 2 Goals and Objectives .............................................................................................................12

2.1 Regulatory Requirements for Goals Element........................................................................12

2.2 Goals for City System Maintenance and Management.........................................................12 Chapter 3 City Organization and Communication Plan..........................................................................14

3.1 Regulatory Requirements for the Organization and Communication Element ....................14

3.2 Identification of the LRO........................................................................................................14

3.3 Discussion on Organizational Structure.................................................................................15

3.3.1 Governance ...........................................................................................................................15

3.3.2 Wastewater Operations Organization ..................................................................................16

3.3.3 Description of General Responsibilities................................................................................19

3.3.4 Authorized Representative ...................................................................................................22

3.4 City Internal and External Communication Structure for Sanitary Sewer System Issues......23

3.4.1 SSMP Communication Structure...........................................................................................23

3.4.2 Sewage Spill Response and Communication Structure.........................................................24

3.5 Summary and Continuing Efforts...........................................................................................26 Chapter 4 Legal Authority.......................................................................................................................27

4.1 Regulatory Requirements for Legal Authority Provisions .....................................................27

4.2 Background for Legal Authority.............................................................................................27

4.3 Summary and Evaluation of the City’s Existing Legal Authority............................................28

4.3.1 Prevention of Illicit Discharges..............................................................................................29 Item 8.b
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4.3.2 Proper Connections and Construction..................................................................................29

4.3.3 Accessibility for Maintenance, Inspection, and Repair.........................................................30

4.3.4 Limit Fats, Oils, and Grease Discharges.................................................................................30

4.3.5 Violation Enforcement..........................................................................................................31 Chapter 5 Operation and Maintenance Program...................................................................................34

5.1 Regulatory Requirements for Operation and Maintenance Program...................................34

5.2 Operation and Maintenance Program Overview ..................................................................35

5.3 Discussion of Regulatory O&M Components ........................................................................35 Chapter 6 Design and Performance Provisions......................................................................................36

6.1 Regulatory Requirements for Design and Performance Element .........................................36

6.2 Discussion on Design and Performance Provisions...............................................................36

6.3 Conclusion..............................................................................................................................37 Chapter 7 Spill Emergency Response Plan .............................................................................................38

7.1 Regulatory Requirements for Spill Emergency Response Plan..............................................38

7.2 Discussion of Spill Emergency Response Plan .......................................................................38

7.2.1 Sewage Spill Notification Procedures ...................................................................................39

7.2.2 Sewage Spill Response ..........................................................................................................40

7.2.3 Procedures for Prompt Notification of Regulatory Agencies................................................40

7.2.4 Training of Appropriate Staff and Contractor.......................................................................40

7.2.5 Emergency Procedures and Public Advisory Activities .........................................................40

7.2.6 Sewage Spill Prevention and Containment...........................................................................41 Chapter 8 Sewer Pipe Blockage Control Program..................................................................................42

8.1 Regulatory Requirements for a Sewer Pipe Blockage Control Program................................42

8.2 Discussion of Sewer Pipe Blockage Control Program............................................................42

8.2.1 Public Education Program.....................................................................................................43

8.2.2 Disposal of FOG.....................................................................................................................43

8.2.3 Legal Authority for the Sewer Pipe Blockage Control Program............................................44

8.2.4 Requirements for Installation of Pretreatment Devices.......................................................44

8.2.5 Development Review and Approval Process for FGEs..........................................................45

8.2.6 Facility Inspection..................................................................................................................46

8.2.7 Maintenance Schedule for High Frequency Maintenance Locations ...................................46

8.2.8 Development and Implementation of Source Control Measures.........................................46 Chapter 9 System Evaluation, Capacity Assurance Plan, and Capital Improvements............................47 Item 8.b
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9.1 Regulatory Requirement for System Evaluation, Capacity Assurance Plan, and Capital Improvements........................................................................................................................................47

9.2 Discussion on System Evaluation, Capacity Assurance, and Capital Improvements.............49

9.2.1 System Evaluation and Condition Assessment .....................................................................49

9.2.2 Capacity Assessment and Design Criteria .............................................................................49

9.2.3 Climate Change Vulnerability and Adaptation......................................................................52

9.2.4 Prioritization of Corrective Actions and Capital Improvement Plan.....................................53

9.3 Recommendations for Capacity Assurance Plan ...................................................................54 Chapter 10 Monitoring, Measurement, and Program Modifications......................................................55

10.1 Regulatory Requirements for Monitoring, Measurement, and Program Modifications.......55

10.2 Discussion of Monitoring, Measurement, and Program Modifications................................55

10.2.1 Maintain Information Pertaining to SSMP Activities ............................................................55

10.2.2 Monitor and Measure SSMP Elements.................................................................................55

10.2.3 Assessment of Preventive Maintenance Program................................................................56

10.2.4 Update Program Elements....................................................................................................56

10.2.5 Identify and Illustrate Sewage Spill Trends...........................................................................56

10.3 SSMP Modifications...............................................................................................................57 Chapter 11 SSMP Audits...........................................................................................................................58

11.1 Regulatory Requirements for SSMP Audits...........................................................................58

11.2 Discussion of SSMP Program Audits......................................................................................58 Chapter 12 Public Education and Outreach .............................................................................................59

12.1 Regulatory Requirements for Public Education and Outreach..............................................59

12.2 Discussion of Public Education and Outreach .......................................................................59

12.3 Public Education and Outreach Media ..................................................................................61 Chapter 13 Personnel Training.................................................................................................................63

13.1 Regulatory Requirement for Personnel Training...................................................................63

13.2 Field Operator Minimum Certification Requirements...........................................................63

13.3 Training Overview..................................................................................................................64 Tables
Table ES-1. WDRs Requirements and Chapter Location............................................................................... 2 Table 1-1. WDRs and SSMP Chapter Location .............................................................................................. 9 Table 1-2. SSMP Audit and Update Schedule .............................................................................................11 Item 8.b
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Table 3-1. Key Personnel Contact Information...........................................................................................22 Table 9-1. Estimated Wastewater Flows ....................................................................................................50 Table 9-2. Unit Generation Rates by Land Use...........................................................................................51 Table 9-3. Gravity Main Design Criteria......................................................................................................51 Table 9-4. Force Main Design Criteria.........................................................................................................52 Table 9-5. Pump Station Design Criteria .....................................................................................................52 Table 13-1. Minimum Certification Requirements by Job Classification....................................................63 Figures
Figure ES-1. SSMP Document Content and Inter-relationships.................................................................... 3 Figure ES-2. Organizational Chart of Positions Supporting the Sanitary Sewer System............................... 4 Figure 1-1. City of Coronado Municipal Boundary Map ............................................................................... 6 Figure 1-2. SSMP Document Content and Inter-relationships....................................................................10 Figure 3-1. City Organizational Chart..........................................................................................................16 Figure 3-2. Organizational Chart of Positions Supporting the Sanitary Sewer System...............................18 Figure 3-3. Communication Plan and SSMP Responsibilities......................................................................25 Appendices
Appendix A: Coronado Municipal Code
Appendix B: Operation and Maintenance Program
Appendix C: Annotations to San Diego Regional Standard Drawings Appendix D: Standard Special Provisions for Permit Construction Appendix E: Spill Emergency Response Plan
Appendix F: Sewer Pipe Blockage Control Program
Appendix G: Public Education and Outreach Materials
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vii City of Coronado
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Acronyms
BMP Best Management Practices
Cal OES California Office of Emergency Services
CCTV Closed Circuit Television
CIP Capital Improvement Program
City City of Coronado
CIWQS California Integrated Water Quality System
CMC Coronado Municipal Code
CWA Clean Water Act
CWEA California Water Environment Association
DEHQ San Diego County Department of Environmental Health And Quality DU Dwelling Unit
EPA Environmental Protection Agency
FEWD Food Establishment Wastewater Discharge
FGE FOG Generating Establishment
FOG Fats, Oils, and Grease
FRE FOG Removal Equipment
FGE FOG Generating Establishment
FY Fiscal Year
GIS Geographic Information System
GPD Gallons per Day
GPM Gallons per Minute
GPS Global Positioning System
Greenbook Standard Plans and Specifications for Public Works Construction HFML High Frequency Maintenance Location
I/I Inflow and Infiltration
LF Linear Feet
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Acronyms
viii City of Coronado
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LRO Legally Responsible Official
MGD Million Gallons per Day
MRP Monitoring and Reporting Program
NAB Naval Amphibious Base
NASNI Naval Air Station North Island
NASSCO National Association of Sewer Service Companies
NPDES National Pollutant Discharge Elimination System
O&M Operation and Maintenance
PACP Pipeline Assessment Certification Program
PDWF Peak Dry Weather Flow
PVC Polyvinyl Chloride Pipe
PWWF Peak Wet Weather Flow
RDII Rainfall-derived inflow and infiltration
SECAP System Evaluation and Capacity Assurance Plan
SERP Spill Emergency Response Plan
SDRSD San Diego Regional Standard Drawings
SDRWQCB San Diego Regional Water Quality Control Board (San Diego Water Board) SPBCP Sewer Pipe Blockage Control Program
SSMP Sewer System Management Plan
SWRCB State Water Resources Control Board (State Water Board) TBD To Be Determined
VCP Vitrified Clay Pipe
WDRs Waste Discharge Requirements

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Executive Summary
1 City of Coronado
Sewer System Management Plan
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Executive Summary
On December 6, 2022, the State Water Resources Control Board (SWRCB) adopted Order Number 2022- 0103-DWQ, replacing the 2006 Waste Discharge Requirements for sanitary sewer systems. The updated Order requires all federal and state agencies, municipalities, counties, districts, and other public entities that own or operate a sanitary sewer system greater than one mile in length to develop and implement a system-specific Sewer System Management Plan (SSMP) consistent with the revised requirements. The 2022 Order builds upon and supersedes the previous WDRs adopted under Order No. 2006-0003-DWQ and amended by Order No. WQ 2013-0058-EXEC. Additionally, agencies within the San Diego Region must continue to comply with region-specific requirements, including those issued under the San Diego Regional Water Quality Control Board (San Diego Water Board) Order Number R9-2007-0005. These requirements are collectively referred to herein as the “WDRs.” The City of Coronado (City) operates and maintains its own sanitary collection system. Under the 2006 WDRs, agencies were required to develop and obtain governing body approval of a Sewer System Management Plan (SSMP) within 12 months of their enrollment date. The City enrolled in the program in August 2008, thereby establishing a compliance deadline of August 2009. In accordance with this requirement, the City Council formally adopted the initial SSMP before the deadline in June 2009.

The City’s SSMP is a complex and comprehensive program document that outlines the City’s management of the sanitary sewer system as implemented by the Public Services & Engineering Department. This SSMP, prepared by the City in compliance with the requirements of the WDRs, documents the City’s system-specific plans and programs to operate, maintain, and manage its sanitary sewer system. The goals for the City’s SSMP include:
• Properly manage, operate, and maintain all parts of the City’s sanitary sewer system • Reduce and prevent sewage spills
• Contain and mitigate sewage spills if they occur
• Allocate resources to comply with regulatory requirements as needed • Protect the public health, safety, and property, the environment, and water quality by responding swiftly to potential spills and other incidents • Allocate sufficient resources for the operation, maintenance, and repair of its sanitary sewer system by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures • Ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess the necessary knowledge, skills, and abilities • Review and implement emerging technology and equipment for productivity and efficiency • Implement a long-range planning and improvement plan
• Control odors and the effects of corrosion on sanitary sewer system infrastructure • Provide adequate capacity to convey base and peak flows, including flows resulting from to wet weather events
• Minimize the frequency and volume of sewage spills
• Inform and educate the public on programs, projects, and issues related to the sanitary sewer system
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Executive Summary
2 City of Coronado
Sewer System Management Plan
August 2025
Table ES-1 summarizes the mandatory components required by the WDRs, as included in the City’s SSMP, by chapter number.

The SSMP must document how an agency manages its sanitary sewer system. Each agency must present the SSMP to its governing body at a public meeting prior to certifying the document.

Table ES-1. WDRs Requirements and Chapter Location
WDRs Element Element Description Chapter
(i) Goals and Objectives 2
(ii) and (xi) Organization and Communication Program 3
(iii) Legal Authority 4
(iv) Operation and Maintenance Program 5
(v) Design and Performance Provisions 6
(vi) Spill Emergency Response Plan 7
(vii) Sewer Pipe Blockage Control Program 8
(viii) System Evaluation and Capacity Assurance Plan 9
(ix) Monitoring, Measurement and Plan Modifications 10
(x) SSMP Program Audits 11
(xi) Public Outreach Program 12
(iv)(d) Personnel Training 13
Each element of the SSMP is described in detail in the corresponding chapter shown in Table ES-1, as noted in Attachment D of the WDRs. The additional plans included in the appendices support the City’s efforts to meet the WDRs and formally document its implementation. These plans include detailed information on the City’s specific policies and procedures to reduce sewage spills and manage the sanitary sewer system. The plans are included as appendices to facilitate updates as they are implemented, refined, and modified.

This document satisfies the WDRs' need to develop and implement a system-specific SSMP, as noted in Table ES-1 and illustrated in Figure ES-1.

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Figure ES-1. SSMP Document Content and Inter-relationships The organizational chart presented in Figure ES-3 shows the departments, divisions, and positions identified within the City’s current organization that are, or will be, responsible for concurrently implementing and managing various components of the plans and procedures required to satisfy the elements of the SSMP.

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Executive Summary
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Figure ES-2. Organizational Chart of Positions Supporting the Sanitary Sewer System Item 8.b
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Introduction
5 City of Coronado
Sewer System Management Plan
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Chapter 1 Introduction
This Sewer System Management Plan (SSMP) has been prepared in compliance with the requirements of the State Water Resources Control Board (State Water Board), Order 2022-0103-DWQ, Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems. The goal of the WDRs is to provide a consistent statewide approach to reduce sewage spills. This chapter includes a brief overview of the City of Coronado (City) service area and sanitary sewer system, a summary of the regulations that require development of this SSMP, and the purpose and organization of this SSMP.

1.1 Service Area and Sewer System
The City is located on a peninsula on the western side of San Diego Bay. The City serves a population of 20,192 (2020 Census) within a 14-square-mile area. The City has numerous hotels and motels, including the Hotel Del Coronado, and caters to a large tourist population, especially during the summer months, as well as a large daytime workforce to support the Naval Air Station North Island Navy base and the Naval Amphibious Base. The City’s commercial area is primarily located along Orange Avenue and includes small retail shops and restaurants.

Figure 1-1 shows the City’s municipal boundary. The City’s sanitary sewer system consists of approximately 47 miles of gravity and pressurized pipelines, approximately 750 manholes, and seventeen (17) pump/lift stations. On average, the City, which is considered built-out, transfers approximately 2.35 million gallons per day (mgd) of sewage to the City of San Diego’s wastewater system, including sewage flows from the two Navy bases, the Naval Amphibious Base (NAB) and the Naval Air Station North Island (NASNI). Although NAB and NASNI own and operate independent sewage facilities, they contract with the City to convey the flows through the City’s system to the Transbay Pump Station located at the Ferry Landing Marketplace at 1275 First Street, from where it is pumped to the City of San Diego’s Metropolitan sanitary sewer system and conveyed to the Point Loma Wastewater Treatment Plant.

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Introduction
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Figure 1-1. City of Coronado Municipal Boundary Map
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1.2 Waste Discharge Requirements
On December 6, 2022, the State Water Board adopted Order 2022-0103-DWQ, the WDRs, requiring all federal and state agencies, municipalities, counties, districts, cities, and other public entities that own or operate a sanitary sewer system greater than one mile in length to comply with the WDRs. The WDRs serve to provide a unified statewide approach for reporting and tracking sewage spills, establishing consistent and uniform requirements for SSMP development and implementation, establishing consistency in reporting, and facilitating consistent enforcement for violations.

The San Diego Regional Water Quality Control Board (San Diego Water Board) has issued additional requirements related to WDRs for sewage agencies in the San Diego Region, including Order R9-2007- 0005. This Order reinforces the need for proactive system management and adds more stringent expectations for spill response, notification, and reporting. These region-specific mandates, listed below, address the unique environmental and infrastructure challenges of the San Diego Region:
• Mandatory Private Lateral Reporting: Requires reporting of private lateral spills that equal or exceed 1,000 gallons, result in a discharge to a drainage channel and/or surface water, and/or discharge to a storm drainpipe that was not fully captured and returned to the sanitary sewer system, whereas this is voluntary under the WDRs. • 24-Hour Regional Notification: Direct notification is required to the San Diego Regional Board for Category 1 sewage spills and private lateral spills within 24 hours of becoming aware of the spill.

The WDRs include directives for owners and operators of sanitary sewer systems to demonstrate adequate and efficient management, operation, and maintenance of the sanitary sewer system.

Generally, the WDRs require that:
a) In the event of a sewage spill, all feasible steps should be taken to control the released volume and prevent untreated wastewater from entering storm drains, the bay, and the ocean. b) If a sewage spill occurs, it must be reported to the State Water Board using the California Integrated Water Quality System (CIWQS), the online reporting system developed by the State Water Board. The City is enrolled in the CIWQS program, and the City’s demographic questionnaire and electronic reporting commenced in November 2006. c) An SSMP with all mandatory elements must be developed and approved by the governing body that owns or is responsible for the operation of the sanitary sewer system. The SSMP must include provisions to provide proper and efficient management, operation, and maintenance of the sanitary sewer system.

This document includes an Operation and Maintenance Program, a Sewer Pipe Blockage Control Program, a Spill Emergency Response Plan, and a System Evaluation and Capacity Assurance Plan, and other components that comprise a comprehensive SSMP. To keep the SSMP current and address the new requirements of the 2022 WDRs, the City performed completed a full review and revision in 2024– 2025.

1.3 Purpose
The City recognizes the importance of preventing sewage spills not only to safeguard public health and safety but also to protect the surrounding waters and the overall environment. This SSMP is designed Item 8.b
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for continuous improvement in system performance, response, monitoring, data recording, and documentation for future system assessments. The City considers the completeness and practicality of the SSMP a critical component for its long-range plan to comply with all applicable regional, State, and Federal requirements under the Clean Water Act (CWA) and the California Water Code as implemented through orders and WDRs issued by the State Water Board and the San Diego Water Board.

This document provides a summary of the action plan implemented by the City to comply with the sanitary sewer system requirements imposed by the WDRs and other orders. It also includes the specific details of the activities and procedures that City staff follows to implement the various programs in its overall efforts to efficiently manage, operate, and maintain its sanitary sewer system and facilitate the reduction and potential elimination of sewage spills.

1.4 SSMP Elements and Organization
This SSMP includes detailed information demonstrating the City’s efforts to comply with each of the mandatory and applicable elements required for its SSMP. The organization of this document is consistent with the State Water Board requirements (2022 Order, Attachment D) and includes the following eleven (11) mandatory WDRs elements:

I. Goals
II. Organization
III. Legal Authority
IV. Operation and Maintenance Program
V. Design and Performance Provisions
VI. Spill Emergency Response Plan
VII. Sewer Pipe Blockage Control Program
VIII. System Evaluation, Capacity Assurance, and CIP Plan IX. Monitoring, Measurement, and Plan Modifications
X. SSMP Program Audits
XI. Communication Program
The City’s SSMP has combined the Organization element with the Communication Program and included an eleventh element in Chapter 12 specifically for Public Outreach efforts as part of the implementation of the SSMP, as shown in Table 1-1.

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Table 1-1. WDRs and SSMP Chapter Location
WDRs Element WDRs Element Name Chapter Expanded Content (i) Goals and Objectives 2
(ii) and (xi) Organization and Communication Program 3
(iii) Legal Authority 4 Appendix A
(iv) Operation and Maintenance Program 5 Appendix B
(v) Design and Performance Provisions 6 Appendices C and D (vi) Spill Emergency Response Plan 7 Appendix E
(vii) Sewer Pipe Blockage Control Program 8 Appendix F
(viii) System Evaluation, Capacity Assurance, and CIP Plan 9 (ix) Monitoring, Measurement and Plan Modifications 10
(x) SSMP Program Audits 11
(xi) Public Outreach Program 12
(iv)(d) Personnel Training 13
The inter-relationships between the mandatory WDRs and SSMP elements are illustrated in Figure 1-2.

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Figure 1-2. SSMP Document Content and Inter-relationships Supporting information for each element is included in an appendix associated with the chapter, as applicable. Generally, information expected to require periodic updates is included in appendices.

1.5 SSMP Update Schedule
Pursuant to the WDRs, the City conducts program monitoring and triennial SSMP audits, prepares SSMP updates, and implements planned activities to achieve SSMP objectives and goals. The City completed milestones for the incorporation of activities addressing the prevention of sewer spills. The SSMP must be updated every 6 years and must include any significant program changes.

The City must complete an internal SSMP audit once every three years and submit an audit report to CIWQS within six months after the end of a 3-year audit period. The last SSMP audit report was submitted in February 2025 and evaluated the 3-year audit period from August 2, 2021, to August 2, 2024.

Re-certification by the Coronado City Council is required when significant updates to the SSMP are made.

The schedule for auditing and updating this SSMP is provided in Table 1-2.

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Table 1-2. SSMP Audit and Update Schedule
Activity Due Date
2028 SSMP Audit February 2, 2028
2031 SSMP Audit February 2, 2031
2031 SSMP Update August 2, 2031
2034 SSMP Audit February 2, 2034
2037 SSMP Audit February 2, 2037
2037 SSMP Update August 2, 2037
2040 SSMP Audit February 2, 2040
2043 SSMP Audit February 2, 2043
2043 SSMP Update August 2, 2043
2046 SSMP Audit February 2, 2046
2049 SSMP Audit February 2, 2049
2049 SSMP Update August 2, 2049
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Chapter 2 Goals and Objectives
The following sections include a summary of the City’s goals that reflect its commitment to the effective and efficient management, operation, and maintenance of the sanitary sewer system.

2.1 Regulatory Requirements for Goals Element
The WDRs require that the SSMP incorporate and achieve the following goals:
• Properly manage, operate, and maintain all parts of the City’s sanitary sewer system
• Reduce and prevent sewage spills
• Contain and mitigate sewage spills if they occur

2.2 Goals for City System Maintenance and Management
The City is committed to complying with the WDRs and developing and implementing strategies and procedures to achieve successful overall management, operation, and maintenance of the sanitary sewer system. The City’s values reflect a high standard of performance, safety, levels of service, resource use, and other criteria. To achieve the goals established by the City and the SSMP, it is imperative for City staff to consistently maintain and implement quality working procedures and continue efforts towards identifying and implementing improvements in managing the sanitary sewer system.

In addition to the WDRs goals listed in SSMP Section 2.1, the City performs the following activities to provide safe, effective, and efficient operation of the City’s sanitary sewer system:
• Allocate resources to comply with regulatory requirements as needed • Protect the public health, safety, and property, the environment, and water quality by responding swiftly to potential spills and other incidents • Allocate sufficient resources for the operation, maintenance, and repair of its sanitary sewer system by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures • Ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess the necessary knowledge, skills, and abilities • Review and implement emerging technology and equipment for productivity and efficiency • Implement a long-range planning and improvement plan
• Control odors and the effects of corrosion on sanitary sewer system infrastructure • Provide adequate capacity to convey base and peak flows, including flows resulting from to wet weather events
• Minimize the frequency and volume of sewage spills
• Inform and educate the public on programs, projects, and issues related to the sanitary sewer system
WDRs Attachment
D Section 1, Page
D-2
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Additionally, Chapter 1 of this SSMP provides a general overview of the SSMP, including sewer system assets, implementation responsibilities, and the schedule for audits and updates.

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Chapter 3 City Organization and Communication Plan
An organizational chart for the City’s Public Services & Engineering Department identifies the City staff positions responsible for implementing, managing, and updating the overall measures included in this SSMP. This chapter identifies the City staff responsible for implementing the plans and procedures included in the SSMP, responding to sewage spill events, and meeting the sewage spill reporting requirements.

The communication plan that accompanies the organizational chart defines the role of each position to ensure that all elements of this SSMP are regularly addressed and that all appropriate staff are properly informed. A specific response and notification plan to document the sewage spill emergency response and reporting procedures was developed and is included in the City of Coronado Spill Emergency Response Plan (SERP) included in Appendix E. The SERP identifies the staff positions responsible for managing the sewage spill response, investigating the sewage spill cause, and reporting the sewage spill to the appropriate parties. The SERP also includes a consolidated list of contact information of key personnel and contractors available to respond to sewage spills. The sequence of communication for reporting sewage spills and the appropriate agencies to be notified is also included.

3.1 Regulatory Requirements for the Organization and Communication Element It is required by the WDRs Attachment D.2 that the City’s SSMP clearly identify the staff responsible for implementing measures outlined in this SSMP. The WDRs require that the City identify the following:
a) The name of the City’s Legally Responsible Official (LRO); b) The names, telephone numbers, and email addresses of management, administrative, and maintenance positions responsible for implementing specific measures of the SSMP program; c) Identification of lines of authority through an organization chart or similar document with a narrative explanation; and
d) The chain of communication for reporting sewage spills, from receipt of a complaint or other information, including the person(s) responsible for reporting sewage spills to the State and Regional Water Board, the California Office of Emergency Services (Cal OES), and other agencies if applicable (such as County Health Officer and County Environmental Health Agency).

3.2 Identification of the LRO
The Utility Manager for Wastewater and Storm Water is identified as the City’s LRO and authorized representatives registered with the State of California to officially sign and certify sewage spill reports submitted via CIWQS, the state’s online reporting system. The LRO is also responsible for certifying the SSMP milestones.

WDRs Attachment
D.2, Page D-3
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3.3 Discussion on Organizational Structure
The City’s organizational structure for the Public Services’ Utility Division, which is primarily responsible for implementing and overseeing the SSMP and the related plans and procedures, is described in the following sections. Additionally, the general responsibilities of the personnel and chain of communication are included.

3.3.1 Governance
The City’s elected governing body is composed of a City Council consisting of one (1) elected Major and four (4) elected council members. Each member is elected to a four-year term, with terms overlapping.

The City Council approves the policies of the City and is responsible for appointing a City Manager to oversee the daily operations of the City. The City Manager reports to the City Council and is responsible for the administration and daily operations of all City functions. The City Council is responsible for approving the completed SSMP. The City’s LRO certifies the completion of the document through the online certification process.

The City Manager oversees eight (8) departments, including Administrative Services, City Clerk, Community Development, Fire Services, Library Services, Police Services, Public Services & Engineering, and Recreation and Golf Course Services.

Figure 3-1 illustrates the overall organizational chart for the City. Highlighted (in green) in Figure 3-1 is the Public Services & Engineering Department, as it is primarily responsible for ensuring the elements of the SSMP are implemented. Public Services & Engineering has an Administration Division to support all service sectors and divisions that report to the Director of Public Services & Engineering. Within the Public Services Department, there are three (3) Divisions with various work teams or operations units including:
• Parks
o Urban Forestry
o Parks Operations
o Beach
o Special Services & Events)
• General Services
o Fleet
o Facilities
o Streets
• Utility
o Wastewater Operations
o Storm Water Operations
o Sweeping Operations
The Engineering Division includes two (2) sections: Engineering and Project Development (see Figure 3-1). The Engineering and Administration Divisions assist the Utility Division with the implementation of the SSMP.

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Figure 3-1. City Organizational Chart

3.3.2 Wastewater Operations Organization
The Director of Public Services & Engineering reports directly to the City Manager and oversees three (3) divisions: Public Services, Engineering, and Administration.

The Utility Division includes Wastewater Operations, Storm Water Operations, and Sweeping Operations. The Division budgets nine (9) full-time positions and one (1) full-time position that can be reassigned for emergencies or special tasks (motor sweeper operator). In addition, the Utility Division is supported by staff from the other Public Services Divisions and the Engineering and Project Development Divisions.

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To further support SSMP implementation, the City also utilizes dedicated contract support to assist with program management, regulatory compliance, and technical project delivery. This external support supplements City resources and helps ensure effective execution of SSMP elements.

The organizational chart presented in Figure 3-2 shows the departments, divisions, and positions identified within the City’s current organization that are or will be, responsible for concurrently implementing and managing various components of plans and procedures required to satisfy the elements of the SSMP.

Highlighted on the organizational chart are the current fiscal year’s budgeted positions in the Wastewater Operations within the Utility Division, which will be primarily responsible for operating and maintaining the sanitary sewer system. The boxes shown in dashed lines identify divisions that provide some day-to-day support of the sanitary sewer system, although these divisions also have other, unrelated duties. Examples of functions provided by other divisions include engineering and system mapping assistance, permit oversight, and construction support. The Streets group within the General Services Division also assists with traffic control and heavy equipment support.

As the various elements of the SSMP are implemented, the organizational chart will be revised to reflect updated key staff positions, responsibilities between the departments and divisions that support the activities performed by the Wastewater Operations group of the Utility Division, changes in the restructuring of chains-of-command to align responsibilities better and the ability of staff to comply with the WDRs, and to include changes and additions to positions for activities as needed to implement the SSMP successfully.

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Figure 3-2. Organizational Chart of Positions Supporting the Sanitary Sewer System Item 8.b
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3.3.3 Description of General Responsibilities
The following information provides a summary of the roles and responsibilities of City staff supporting the sanitary sewer system, as illustrated in Figure 3-2.

City Council
The Coronado City Council is responsible for the initial and periodic approval of the SSMP document per WDRs Section 5.2. The City Council also adopts legal authority in the form of ordinances related to the sanitary sewer system and enforcement contained in the Coronado Municipal Code (CMC), Title 60.

Finally, the City Council adopts the City’s operation and capital expenditure budgets.

City Manager
Under the policy direction by the City Council, the City Manager plans, directs, manages, and oversees the activities and operations of eight (8) City departments, including Administrative Services, Community Development, Fire Services, Library Services, Recreation & Golf, Police Services, and Public Services & Engineering. The City Manager receives policy direction from the City Council and implements policies and programs through department heads.

Deputy City Manager
Under the direction of the City Manager, the Deputy City Manager supports the management of City operations by overseeing assigned departments and projects, coordinating interdepartmental activities, and assisting with the implementation of City Council policies. This position provides executive-level support, manages special initiatives, and serves as acting City Manager in their absence, ensuring continuity in administrative functions and public service delivery.

Director of Public Services & Engineering
Under the general direction of the City Manager, the Director of Public Services & Engineering plans, organizes, and directs the activities of the Public Services Department through supervisors, provides administrative support to executive management, and performs a variety of tasks relative to the assigned area of responsibility. The Director of Public Services & Engineering has areas of program responsibility that include, but are not limited to, sewer system operation and maintenance; fleet, equipment, and facilities maintenance; streets, parks, beaches, solid waste, and storm water.

Assistant Director of Public Services & Engineering
Under the direction of the Director of Public Services & Engineering, the Assistant Director plans, directs, manages, and oversees the activities and operations of the Engineering Department through division supervisors. The Assistant Director provides high-level professional engineering expertise, ensures compliance with City policies and applicable codes, and provides administrative support to executive management.

The Assistant Director’s areas of program responsibility include, but are not limited to, managing the Capital Improvement Program, traffic and transportation engineering, land development reviews, permit issuance, and NPDES compliance, as well as contract administration, budget oversight, and interagency coordination.

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Principal Engineer
Under the direct supervision of the Assistant Director of Public Services & Engineering, the Principal Engineer assigns, reviews, supervises and participates in the work of staff responsible for engineeringrelated projects and services. The Principal Engineer performs a variety of tasks and oversees and directs the day-to-day work activities of technical support staff.

Senior Engineer
Under the direction of the Assistant Director, the Senior Engineer performs advanced professional engineering work in the planning, design, and construction of public works projects, including infrastructure improvements, utility systems, and transportation facilities. Responsibilities include managing capital improvement projects, preparing and reviewing engineering plans and specifications, overseeing consultants and contractors, and ensuring compliance with applicable codes and standards.

The role also involves supervising engineering staff, coordinating with other departments and agencies, and providing technical expertise to support the development and delivery of municipal engineering projects.

Associate Engineer
Under the direction of the Senior Engineer and Principal Engineer, the Associate Engineer performs professional engineering work in the planning, design, and construction of public works projects, including transportation systems, utility improvements, and infrastructure. This role involves managing engineering projects, preparing and reviewing designs and specifications, overseeing construction activities, and ensuring compliance with applicable codes and standards. The Associate Engineer also coordinates with City staff, external agencies, and contractors, and provides technical support for project execution, from design through construction. Additionally, responsibilities include conducting feasibility studies, preparing cost estimates, and assisting in the preparation of reports and recommendations.

Assistant Engineer
Under the supervision of the Senior Engineer and Principal Engineer, the Assistant Engineer performs engineering duties in support of the City's design and construction projects, including buildings, streets, utility systems, and transportation infrastructure. Responsibilities encompass preparing construction plans and specifications, conducting field surveys and inspections, and serving as project engineer for assignments of limited scope and complexity. Additional duties include reviewing plans for compliance with engineering standards, issuing permits, assisting in the interpretation of plans during construction, and preparing technical reports and documentation.

Utility Manager – Wastewater and Storm Water Operations Under the direction and supervision, the Utility Manager directs, manages, supervises, and coordinates the activities of the Wastewater, Storm Water, and Sweeping Operations teams within the Utility Division of the Public Services Department. The Utility Manager coordinates with other City departments and outside agencies, including the U.S. Navy, and provides management support to the Director of Public Services.

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Additionally, the Utility Manager develops goals, policies, and procedures, manages revenue, evaluates the effectiveness of service delivery methods and procedures, coordinates training and work plans, manages annual budgets, conducts studies related to modifying elements of the Wastewater Operations Program, oversees daily operations and maintenance activities by staff, coordinates capital improvements with Engineering, develops, prioritizes and supports capital improvement recommendations, and directs emergency operations support activities.

Utility Supervisor – Wastewater and Storm Water Operations Under general supervision, the Utility Supervisor supports the Utility Manager and plans, assigns, directs, and actively participates in the day-to-day activities of field crews responsible for maintenance and repair of wastewater, storm water, and sweeping infrastructure. The role establishes work schedules and methods, provides both direct and indirect supervision of technical and support staff, evaluates staff performance, and ensures compliance with safety and regulatory standards. The Utility Supervisor responds routine and emergency incidents, coordinates resource allocation, assists with crew training, prepares reports, and collaborates with other departments and agencies (including the U.S.

Navy).

Wastewater-Storm Water Lead Pump Mechanic
Under the direction of the Utility Supervisor, the Lead Pump Mechanic plans, directs, and participates in conducting daily inspections of wastewater pump and sewer lift stations; receives, processes, and assigns work orders; maintains, repairs, and installs test and service wastewater equipment.

Electrician
Under the direction of the Utility Supervisor, the Electrician performs a variety of skilled electrical duties.

Activities may include performing specialized work tasks under general supervision related to the management, operation, and maintenance of the City’s sanitary sewer system.

Utility Systems Operator III
Under general supervision of the Utility Supervisor, the Utility Systems Operator III performs sanitary sewer system cleaning and obstacle-clearing work; participates in construction, maintenance, and repair of sanitary sewers; conducts closed circuit television (CCTV) video inspections of sewer lines as requested; operates vehicles and specialized equipment, and performs a variety of tasks relative to assigned area of responsibility.

Utility Systems Operator II
Under general supervision of the Utility Supervisor or the Lead Pump Mechanic, a Utility Systems Operator II assists with and performs sanitary sewer system cleaning and obstacle-clearing work; participates in construction, maintenance, and repair of sanitary sewers; conducts CCTV video inspections of sewer lines as requested; operates vehicles and specialized equipment, and performs a variety of tasks relative to assigned area of responsibility.

Manager - Parks
Under the direction and supervision of the Director of Public Services & Engineering, the Parks Manager directs, manages, supervises, and coordinates the programs and activities of the Urban Forestry, Parks Item 8.b
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Operations, Beach, and Special Services & Events Divisions. As necessary, the Parks Manager coordinates with other City departments and outside agencies. The Parks divisions indirectly support the Utility division with wastewater operations, such as tree root intrusion inspection, identification, and claim processing.

The Parks Manager assists with implementing division goals, policies, and procedures, coordinating work plans for the Urban Forestry, Parks Operations, and Beach Divisions, and providing the Director of Public Services & Engineering with the information necessary for managing annual budgets for the divisions.

Manager - General Services
Under the direction and supervision of the Director of Public Services & Engineering, the General Services Manager directs, manages, supervises, and coordinates the programs and activities of the Fleet, Facilities, and Streets Divisions. As necessary, the Manager coordinates with other City departments and outside agencies. The General Services division indirectly supports the Utility Division with wastewater operations, such as vehicle maintenance and sewer pump/lift station support during rain events.

The General Services Manager assists with implementing division goals, policies, and procedures, coordinating work plans for the Fleet, Facilities, and Streets Divisions, and providing the Director of Public Services & Engineering with the information necessary for managing annual budgets for the divisions.

Administration Manager – Public Services & Engineering Administration Under the direction and supervision of the Director of Public Services & Engineering, the Administration Manager directs, manages, supervises, and coordinates the programs and activities of the department’s Administration Division and Solid Waste and Recycling. The Administration Manager coordinates with other City departments and outside agencies and provides administrative support to the Director of Public Services & Engineering.

The Administration Supervisor/Manager assists with implementing department goals, policies, and procedures, coordinating work plans and budget information for the Director of Public Services & Engineering, which is necessary for managing annual budgets for the various divisions of the Public Services & Engineering Department.

3.3.4 Authorized Representative
The Utility Manager for Wastewater and Storm Water is identified as the City’s LRO . The City identifies the Administrative Manager and the Management Analyst as data submitters. Table 3-1 provides the contact information for key management, administrative, and maintenance positions responsible for SSMP implementation.

Table 3-1. Key Personnel Contact Information
Position Title Name LRO Data
Submitter
Telephone
Number Email Address
Director of
Public Services
& Engineering
Firsht, Leon (619) 522-
7312 [email protected]
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Assistant
Director of
Public Services
& Engineering
Newton, Jim 619-522-7313 [email protected]
Public Services
& Engineering
Administration
Manager
Johnson, Denise X 619-522-7349 [email protected] Management
Analyst Harris, Sean X 619-522-7382 [email protected] Utility Manager
Wastewater/
Storm Water
Godby, Kim X X 619-522-7387 [email protected]
Utility
Supervisor
Wastewater/
Storm Water

TBD TBD TBD
Acting Lead
Pump Mechanic Ramirez, Jorge 619-522-2432 [email protected] Electrician Sieck, Jacob TBD [email protected]
Utility Systems
Operator III Sevier, Jason 619-522-7380 [email protected] Utility Systems
Operator II
Duhala, Kirk 619-522-7317 [email protected]
McGrath, James 619-522-7317 [email protected]
Sanchez, Samuel 619-522-7317 [email protected]
Wolf, Terrance TBD [email protected]

3.4 City Internal and External Communication Structure for Sanitary Sewer System Issues
Communication of activities is important to keep managerial staff informed of spills, complaints, and successes and potential obstacles with the implementation of the SSMP. Additionally, the implementation of the various elements of the SSMP will require constant coordination among the various divisions identified in the organization chart. Clearly identifying the specific positions and staff, as well as establishing communication protocols, is key to effective and efficient response to sanitary sewer system-related issues.

3.4.1 SSMP Communication Structure
Internal communication within the Public Services & Engineering Department facilitates and supports activities that allow the Wastewater Operations team to inform the appropriate staff about the operation and management of the sanitary sewer system.

Generally, the communication plan will follow the chain of command identified in the organizational chart (Figure 3-2). Specific levels of authority will be required to facilitate the implementation and enforcement of the plans and procedures developed for the SSMP. As the various plans and procedures Item 8.b
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are implemented, an assessment of the effectiveness of the plans will best be determined by the City staff that implements them. Efficient and timely responses will be essential to ensure that the adopted plans and procedures are effective for the management and operation of the wastewater system. Figure 3-3 shows the communication protocol that the City follows for the SSMP. Figure 3-3 also provides a summary of general responsibilities among the staff as they affect the management, operation, and maintenance of the City’s sanitary sewer system.

3.4.2 Sewage Spill Response and Communication Structure A communication structure related specifically to sewage spill response and reporting is discussed in Chapter 7 of this SSMP and more thoroughly documented in Appendix E, which contains a copy of the City’s SERP. A summary of that reporting structure follows here.

Sewer spill notifications may be received via telephone calls or the City’s website at Ask Coronado with specific links to Report a Spill. Calls or complaints of actual or possible sewage spills received via telephone or the website are routed to the Wastewater Operations staff from either the Public Service’s front desk or the Coronado Police Dispatch Center. If a Wastewater Operations staff member is not available or non-responsive, then the designated backup staff member is notified. The City staff member who arrives first at the location is considered the First Responder. The First Responder will determine whether to direct additional Wastewater Operations staff, other City personnel, and/or approved contractors to the sewage spill location if the sewage spill cannot be fully contained or recovered or if it has reached receiving waters. The information obtained during the initial notification of a possible sewage spill may warrant the First Responder, in their best professional judgment, to dispatch Wastewater Operations staff or other City personnel before proceeding to the reported sewage spill location. Notifications to the following staff members and agencies will be performed as required:
• City’s Director of Public Services & Engineering
• City Utility Manager – Wastewater and Storm Water Operations • City Utility Supervisor – Wastewater and Storm Water Operations • County Department of Environmental Health
• Governor’s Office of Emergency Services (as needed)
• Coronado Police Department (as needed)
• Coronado Fire Department (as needed)
• San Diego Regional Water Quality Control Board (as required) • Coronado Risk Management (when a public sewage spill enters a home or business) Other staff that will be notified, especially if the sewage spill cannot be fully contained or recovered or if it reaches public waters or poses a risk to public health, safety, or the environment, includes:
• City Manager
• City Attorney
• Public Information Officer (Public Relations)
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Figure 3-3. Communication Plan and SSMP Responsibilities Position Mayor and City Council Members
Responsibilities Adopt policies and ordinances
Certify SSMP
Adopt budget and resources
Position City Manager
Responsibilities Ensure policies and ordinances are appropriate Ensure policies can be implemented
Ensure regulatory compliance
Prepare and recommend budget and resources
Position Director of Public Services & Engineering
Responsibilities Oversee policies, procedures, and resources for SSMP activity implementation Oversee wastewater improvement projects and special projects Manage resources for SSMP implementation
Monitor SSMP implementation and effectiveness
Provide updates on management policies related to the SSMP Oversee SSMP updates
Backup Legally Responsible Official for CIWQS certification Position Assistance Director of Public Services & Engineering Responsibilities Monitor and manage wastewater improvement projects Monitor and manage special projects
Coordinate support with the Utility Manager
Provide updates on engineering policies related to SSMP Provide engineering input to SSMP updates
Position Utility Manager – Wastewater and Storm Water
Responsibilities Manage policies, procedures, and resources for SSMP activity implementation Implement, monitor, and measure the effectiveness of SSMP plans and procedures Monitor and manage field operations
Communicate SSMP effectiveness to the Director of Public Services & Engineering Primary Legally Responsible Official for CIWQS certification Work directly with data-submitter
Position Utility Supervisor – Wastewater and Storm Water Responsibilities Supervise daily field operations to ensure compliance with SSMP procedures Collect and report data supporting SSMP performance tracking Recommend improvements to SSMP procedures
Assist with implementing SSMP-related training and safety practices Provide feedback on SSMP effectiveness and suggest operational improvements Position Wastewater Operations Lead Pump Mechanic and Utility Field Staff Responsibilities Coordinate and schedule field activities to include training/safety practices (Lead) Perform daily activities – field implementation of SSMP Execute plans and procedures
Implement SSMP plans and procedures
Communicate SSMP effectiveness and recommend changes to the Utility Manager Ensure safety procedures are implemented
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The spill response and notification procedures are documented in the SERP, included in Appendix E.

Figure 2-1 of the SERP illustrates the spill response procedure for the potential scenarios (public or private sewage spills) and clearly delineates responsibilities for first responders and ultimate wastewater maintenance crew and/or contractor assignments. Attachment B of the SERP includes the names and telephone numbers of the City staff members to be notified in the event of a sewage spill occurrence, consistent with Figure 34 and the preceding discussion.

3.5 Summary and Continuing Efforts
When the City updates its plans and procedures, the SSMP will be updated as necessary to include the specific responsibilities associated with each plan and procedure. Similarly, the City’s organizational chart will be regularly updated as necessary, including changes to the administrative, maintenance, and management positions responsible for implementing, managing, and updating the measures contained in this SSMP.

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Chapter 4 Legal Authority
This chapter of the SSMP includes a discussion of the City’s current legal authority for the collection and conveyance of wastewater.

4.1 Regulatory Requirements for Legal Authority Provisions The WDRs (Attachment D Section 3) require that the City’s SSMP include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements, and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
a) Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
b) Collaborate with storm sewer agencies to coordinate
emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; c) Require that sewer system components and connections be properly designed and constructed; d) Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the City;
e) Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
f) Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

4.2 Background for Legal Authority
T he Federal Clean Water Act, the California Water Code, related federal and state regulations, and the WDRs mandate that the City establish the necessary legal authority to regulate the construction, operation, and maintenance of a sanitary sewer system. As a general law city, the City of Coronado does not have its own charter but instead derives its authority from California state law. These regulations require the City to implement and enforce ordinances, agreements, policies, and procedures to ensure compliance with applicable water quality and discharge standards. Below is a discussion of the relevant sections requiring this authority.

California Water Code Section 13271 and Title 23 of the California Code of Regulations Section 13271 of the California Water Code requires the reporting of sewage and hazardous substance spills to the State Water Resources Control Board and other authorized agencies. Additionally, Title 23, Division 3, Chapter 9 of the California Code of Regulations establishes prohibitions and reporting WDRs Attachment
D Section 3, Page
D-4
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requirements related to discharges into state waters. Entities which do not comply with these regulations may be found guilty of a misdemeanor and punished by fine, imprisonment, or both.

Clean Water Act, Section 1251 of Title 33 of the United States Code The Clean Water Act (CWA), codified under Section 1251 of Title 33 of the United States Code, was enacted by Congress in 1972 as the Federal Water Pollution Control Act. The CWA regulates the discharge of pollutants, including sewage, into public waters of the United States. The federal government has the authority to take legal action to ensure adherence to the CWA’s provisions.

Compliance is enforced through mechanisms such as National Pollutant Discharge Elimination System (NPDES) permits, administrative orders, and consent decrees. The State and Regional Water Boards implement the CWA in California per Water Code sections 13000 and 13160.

Code of Federal Regulations, Title 40, Protection of the Environment The Environmental Protection Agency (EPA), under its General Pretreatment Regulations (40 CFR Part 403), and the City, through CMC, title 60, prohibit the discharge of solid or viscous pollutants, such as fats, oils, and grease (FOG) wastes, in quantities that may cause blockages or obstruct wastewater flow.

Such discharges are also prohibited if they interfere with the operation and performance of the wastewater system.

California Waste Discharge Requirements
On December 6, 2022, the SWRCB adopted the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2022-0103-DWQ (WDRs), replacing the previous 2006 Order No. 2006-0003-DWQ. Water Code Section 13263(i) authorizes the SWRCB to prescribe statewide general WDRs for categories of discharges that involve the same or similar operations and the same or similar types of waste. The updated WDRs are applicable to all federal and state agencies, municipalities, counties, cities, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to publicly owned treatment facilities in the state of California. Specifically, the WDRs require all affected agencies, municipalities, counties, cities, and other public entities to take a proactive approach to ensure a system-wide operation, maintenance, and management plan is established to effectively reduce the potential, quantity, and frequency of sewage spills that may occur and impact surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.

4.3 Summary and Evaluation of the City’s Existing Legal Authority The City’s legal authority and powers pertaining to its sanitary sewer system originate from the powers granted by the State and Federal governments and are codified in the CMC. Titles 60.04, 1.08, and 1.10 of the CMC specifically address the City’s sanitary sewer system. These codes, included in Appendix A for reference, regulate dischargers to the City’s sanitary sewer system by outlining minimum requirements and enforcement measures. Through these codes, the City establishes the authority to monitor and enforce activities, requires user reporting, and sets fees for the equitable distribution of costs.

The following sections include a summary of the City’s existing codes as they apply to its sanitary sewer system.

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4.3.1 Prevention of Illicit Discharges
The City is required to prevent discharges of illicit and undesirable substances from entering the sanitary sewer system. Illicit discharges include, but are not limited to, the release of inflow and infiltration (I/I), unauthorized storm water, chemical dumping, unauthorized debris and constituents, and cut roots.

Discussed below are the relevant sections of the CMC to control the discharge of prohibited substances.

Section 60.04.900, Prohibitions, includes a general description of the various types of substances the City restricts from being directly or indirectly discharged into the sanitary sewer system. This section of the ordinance provides the City with the authority to regulate the specific types of substances permitted to be discharged into its sanitary sewer system.

Sub-Section H of Section 60.04.900, Prohibited Items, includes a description of the specific types of items prohibited from discharging into the City’s sanitary sewer system. The descriptions of the prohibited substances included in this section are comprehensive as to the types of substances not permitted to be discharged into the sanitary sewer system. Additionally, the City further restricts the substances allowable into the system by including a description of the effects on the system the City intends to avoid. Generally, the prohibited items include substances with characteristics that may cause:
• Obstructions to the flow in the sewer system
• Interference with the operation of the sewer system
• Damage or create a hazard to the City’s sanitary sewer system structures • Damage or create a hazard to the City’s sanitary sewer system equipment • Damage or create a hazard to City personnel
• A public nuisance or create a hazard to life
• Interference with the maintenance of the sanitary sewer system Regulating the type of substances allowable in the City’s sanitary sewer system serves to protect and maintain its integrity.

4.3.2 Proper Connections and Construction
The City’s requirements for the design and construction of new, rehabilitated, and replaced sewer system facilities, including mains, tie-ins, service laterals, cleanouts, manholes, and other system appurtenances necessary to ensure the proper operation of the sewer system, are summarized below.

The City utilizes the Standard Plans and Specifications for Public Works Construction (Greenbook) 2018 edition and the San Diego Regional Standard Drawings (SDRSD) 2018 Update. In addition, the Cityannotated SDRSD dated 2019 (included in Appendix C) are all referenced as standard specifications and drawings for public services projects. Lastly, the City also uses the Standard Special Provisions for Permit Construction, which are included in Appendix D.

The City requires that all public sewer mains within the City be constructed in accordance with the Greenbook 2018 edition prepared by the American Public Works Association, the SDRSD 2018 Update, and the City-annotated SDRSD. The documents include minimum design standards for sewer mains, sewer manholes, and sewer laterals, as well as general guidelines for common sewer rehabilitation options. Additionally, the City also requires compliance with the Standard Special Provisions for Permit Construction, adopted in May 2008, included in Appendix C. The provisions include additional Item 8.b
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requirements for the design and construction of manholes, sewer laterals, and connections to existing mains.

4.3.3 Accessibility for Maintenance, Inspection, and Repair Section 60.04.180, Inspection and Sampling, of the CMC provides the City with authority to access every facility that directly or indirectly discharges wastewater into the City’s wastewater system for inspection and sampling purposes. The facilities to which City staff have access include, but are not limited to, sewers, wastewater pumping stations, pollution control plants, all industrial processes, FGE facilities, or other facilities that discharge grease and oil at levels that may cause sewer blockages. City staff also have access to industrial wastewater generation, conveyance, and pretreatment facilities, as well as similar wastewater-related infrastructure.

In addition to inspection and sampling, City staff are authorized to access and perform necessary maintenance and cleaning on any facility that poses an imminent threat to the sanitary sewer system or public health. If an inspection reveals improper maintenance, blockages, or hazardous conditions that could result in a sanitary sewage spill, system failure, or contamination of public waters, the City has the authority to take corrective action.

Furthermore, in the event of an emergency requiring immediate cleaning or maintenance of sewer facilities connected to the City’s wastewater system, including private sewer laterals and domestic wastewater systems, City staff may enter and perform the necessary work to prevent harm to public health, water quality, or the functionality of the sewer system. These provisions ensure that the City maintains the ability to proactively manage and protect the integrity of the wastewater system, minimizing risks to public health and environmental quality.

4.3.4 Limit Fats, Oils, and Grease Discharges
To limit the discharge of FOG and other debris that may cause blockages, the CMC addresses the requirement or potential requirement for sewage pretreatment equipment.

Section 60.04.144, Permit Conditions, Special (Food Establishments), requires grease pretreatment prior to discharge and requires installation of approved devices. It also incorporates new requirements for staff BMP training, use of licensed haulers, proper maintenance of outdoor FOG receptacles with secondary containment and rain covers, and regular servicing to maintain ≤25% FOG/solids loading.

The City has the Sewer Pipe Blockage Control Program (SPBCP), Appendix F of the SSMP, which documents and establishes the formal procedures City staff implements to effectively minimize the direct or indirect discharge of all wastewater or waste containing FOG into the City’s sanitary sewer system. It includes several components necessary to reduce the quantity of FOG discharged into the City’s sanitary sewer system to achieve the goal of minimizing sewage spills due to excessive FOG. The elements include:
• Kitchen Best Management Practices
• Grease Trap Installation, Operation and Maintenance Requirements • Grease Interceptor Installation, Operation and Maintenance Requirements • Notification Requirements
• Record Keeping and Reporting Requirements
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• Permits, Inspection, and Enforcement
• Public Education
FOG Generating Establishments (FGEs) and other non-domestic waste and wastewater-generating facilities are required to provide a Food Establishment Wastewater Discharge (FEWD) submittal as part of their DEH plan check approval, which sets forth the specific terms, conditions, and criteria required for compliance with the CMC, SPBCP, and policies for each facility requiring connection to the City’s sanitary sewer system. The City shall continue to implement and enforce actions against users of the sanitary sewer system that violate the prohibition of discharging FOG into the sanitary sewer system.

The City will continue enforcement actions for non-compliance, and other regulatory agencies, including the EPA or the State, can initiate concurrent or separate enforcement actions.

4.3.5 Violation Enforcement
The authority for the City to enforce penalties for violations of the CMC and other adopted policies as they pertain to its sanitary sewer system is included in Sections 60.04.910, 1.08, and 1.10 of the CMC.

These sections codify the City’s authority to enforce violations with respect to the sanitary sewer system.

Sections 1.08 and 1.10 of the Coronado Municipal Code establish general enforcement provisions applicable to all municipal code violations, including those related to the sanitary sewer system. Section

1.08 outlines the City’s ability to treat municipal code violations as infractions or misdemeanors, depending on the severity of the offense and the discretion of the enforcing official. Additionally, Section 1.08 provides that each day a violation continues may be deemed a separate offense. Section

1.10 authorizes the City to pursue civil enforcement remedies, including administrative citations, abatement, and recovery of associated costs. These provisions support the City's wastewater enforcement mechanisms by allowing flexible and scalable responses to noncompliance.

Together, Sections 1.08 and 1.10 complement the specific enforcement authorities provided in Title 60 by granting the City broad administrative and legal tools to ensure compliance with all applicable ordinances, including those governing the wastewater system.

Enforcement procedures for violations of the City’s provisions may include any of the following per CMC Section 60.04.910:

Administration (CMC Section 60.04.910.A): Any person found to be violating any provision of this chapter shall be served by the Director with written notice stating the location and nature of the violation. Within 30 days after the date of the notice, unless a shorter time is necessary due to the nature of the violation, a plan for the satisfactory correction thereof shall be submitted to the Director by the person found to be in violation. If the violation is not corrected by timely compliance or a satisfactory correction plan submitted within the specified time, the Director may order any person to show cause why enforcement action should not be taken. A written notice shall be served to the person specifying the time and place of a hearing, the reason why the action is to be taken, and the proposed enforcement action. The Director may propose any enforcement action reasonably necessary to abate the violation. Based upon the evidence presented at the hearing, the Director shall determine the appropriate enforcement action to be taken, if any.

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Injunction (CMC Section 60.04.910.B): Whenever a discharge of wastewater violates the provisions of this chapter or otherwise causes or threatens to cause a condition of contamination, pollution, or nuisance, the Director may cause the City to seek a petition to the superior court for the issuance of an injunction to restrain the continuance of such discharge.

Damage to System (CMC Section 60.04.910.C): Any person violating any of the provisions of this chapter or who is responsible for a discharge that causes a deposit, obstruction, damage, or any other impairment to the City’s facilities shall be liable to the City for all expenses, loss, and damage occasioned the City by reason of such violation or discharge.

Compliance Costs (CMC Section 60.04.910.D):

1. Persons discharging waste into a City sewer in violation of the provisions of this chapter shall be required to pay for all actual costs incurred by the City to bring such person into compliance with this chapter and/or conditions of such person’s discharge permit. Compliance costs include, but are not limited to, the following:
a. Site inspection/investigation;
b. Monitoring and sampling;
c. Laboratory analyses;
d. Hearings and other compliance meetings;
e. Equipment and transportation;
f. Management and overhead;
g. Issuance of notices of violations and other pertinent correspondence

2. Compliance costs shall be paid within 30 days following billing. Nonpayment of total charges within the specified period will constitute grounds for revocation of a permit and termination of sewer service.

3. The requirement to pay compliance costs, if imposed, is in addition to the annual discharge permit fee.

Termination of Sewer Service (CMC Section 60.04.910.E):

1. The Director may terminate or cause to be terminated any sewer service to any premises if an uncorrected violation of any provision of this chapter is found to exist or if a discharge of wastewater causes or threatens to cause a condition of contamination, pollution, or nuisance.

2. When deemed necessary by the Director for the preservation of public health or safety or the protection of public or private property, the Director shall notify the sewer service customer, in writing, advising of the intention to suspend sewer service to any person or persons using the wastewater system in a manner or way to endanger the public health or safety, or public or private property. The Director shall conduct a hearing, allowing the noticed person to respond.

3. If the endangerment is substantial and imminent, then the Director may act immediately to suspend sewer service without notice or warning to said person or persons. The Director shall notify the affected persons as soon as possible with information regarding the resumption of sewer service.

4. In suspending sewer service, the Director may sever all pertinent connections to the public sewer.

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Civil Penalties (CMC Section 60.04.910.F): Any person who violates any provision of this chapter or a condition of a permit, or who discharges wastewater that causes pollution, or who violates any ceaseand-desist order, prohibition, effluent limitation, or national pretreatment standard shall be liable civilly for a penalty not to exceed $1,000 for each day in which such violation occurs.

Criminal Penalties (CMC Section 60.04.910.G): Any person who intentionally violates any provision of this chapter or permit conditions or who discharges wastewater that causes pollution, or who violates any cease-and-desist order, prohibition, effluent limitation, or national pretreatment standard shall be liable, upon conviction, for a sum not to exceed $10,000 for each day in which such violation occurs, or for imprisonment for not more than one year or both.

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Chapter 5 Operation and Maintenance Program
This chapter of the SSMP provides an overview of the City’s operations, maintenance, measures, and activities related to its sanitary sewer system. A comprehensive Operation and Maintenance Program (O&M Program) is included in Appendix B.

5.1 Regulatory Requirements for Operation and
Maintenance Program
The WDRs require that the SSMP include detailed measures of the City of Coronado’s O&M Program implemented by City staff to facilitate proper and efficient management and maintenance of the sanitary sewer system and its appurtenances. The WDRs require that the SSMP include each of the following components as they apply to the City’s sanitary sewer system as addressed in Appendix B:
• Updated Map of Sanitary Sewer System: An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
• Preventive Operation and Maintenance Activities: A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.

The scheduling system must include:
o Inspection and maintenance activities;
o Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
o Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.
• Training: In-house and external training is provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training includes all the following components:
o The requirements of the WDRs;
o The City’sSpill Emergency Response Plan procedures and practice drills; o Skilled estimation of spill volume for field operators; and o Electronic CIWQS reporting procedures for staff submitting data. • Equipment Inventory: An inventory of sewer system equipment, including the identification of critical replacement and spare parts.

WDRs Attachment
D Section 4, Page
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5.2 Operation and Maintenance Program Overview
The City has a comprehensive O&M Program (Appendix B), which includes a summary of the City’s current procedures and practices as they pertain to the O&M activities of its sanitary sewer system. The City’s O&M Program contains information on the following components for compliance with the WDRs:
• Mapping and Inventory of the Sanitary Sewer System Assets • Preventive Maintenance Program
• Rehabilitation & Replacement Plan
• Capital Improvement Plan
The O&M Program is inter-related to other SSMP components that support and provide data and information for its effective management and implementation:
• Sewer Pipe Blockage Control Program (see Chapter 8 and Appendix F) • Monitoring, Measurement, and Program Modifications (see Chapter 10) • System Evaluation and Capacity Assurance Plan (see Chapter 9) • Design and Performance Provisions (see Chapter 6)
• Personnel Training (see Chapter 13)

5.3 Discussion of Regulatory O&M Components
To address the components listed in Section 5.1 and as required by the WDRs, the O&M Program, Appendix B provides a summary of the applicable O&M procedures currently being implemented.

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Chapter 6 Design and Performance Provisions
This chapter of the SSMP discusses the City’s design and construction standards and serves to fulfill the Design and Performance Provisions required by the WDRs.

6.1 Regulatory Requirements for Design and Performance Element The WDRs require that the SSMP address the following:
a) Design and construction standards and specifications for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances; and
b) Procedures and standards for the inspecting and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

6.2 Discussion on Design and Performance Provisions
The City utilizes the Standard Plans and Specifications for Public Works Construction (Greenbook), 2018 edition; the San Diego Regional Standard Drawings (SDRSD) 2018 Update; and the City-annotated SDRSD 2019 (included in Appendix C) as the referenced standard specifications and drawings for public services projects. The City also uses its “Front-End” Specifications for City Construction and the Standard Special Provisions for Permit Construction, which are included in Appendix D.

To address the components listed in Section 6.1 and as required by the WDRs, the City’s requirements for the design and construction of new, rehabilitated, and replaced sewer system facilities, including mains, tie-ins, service laterals, cleanouts, manholes, and other system appurtenances, necessary to ensure the proper operation of the sewer system are summarized below.

Design and Construction Standards and Specifications
The City requires that all public sewer mains within the City be constructed in accordance with the Greenbook, 2018 edition, prepared by the American Public Works Association, the SDRSD 2018 Update, and the City-annotated SDRSD 2019. The documents include minimum design standards for sewer mains, manholes, and laterals and general guidelines for common sewer rehabilitation options.

Design and construction considerations for wastewater facilities that the City considers nonstandard, such as pump or lift stations, force mains, inverted siphons, internal sealing of existing sewers, treatment plants, outfall sewers, energy dissipaters, regulating devices, and/or flow measurement devices, are not included in the Greenbook or the SDRSDs and require prior approval from the City Engineer before design can begin.

Inspecting and Testing
The City shall require compliance with the Greenbook standards, 2018 edition, for all cleaning and National Association of Sewer Service Companies (NASSCO) ratings for video inspections performed by WDRs Attachment
D Section 5, Page
D-5
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contractors when retained for the construction and installation of wastewater pipelines and manholes.

The contractor performing work on the City’s sewer facilities is responsible for conducting a CCTV inspection for all new and rehabilitated sanitary sewer systems and other appurtenances and submitting a copy of the CCTV report and inspection documentation to the City to ensure compliance with City design and construction policies.

6.3 Conclusion
The requirements contained in the City’s current policies and procedures address the required components of the WDRs.

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Chapter 7 Spill Emergency Response Plan
This chapter of the SSMP provides a summary of the City’s sanitary sewer Spill Emergency Response Plan (SERP). A copy of the City’s SERP is included in Appendix E for reference.

7.1 Regulatory Requirements for Spill Emergency Response Plan The State Water Board and San Diego Water Board WDRs require that the City develop and implement a spill emergency response plan that identifies measures to protect public health and the environment from sewage spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach the waters of the State; • Comply with the notification, monitoring, and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control, and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior to, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess the effectiveness of the Spill Emergency Response Plan and update the Plan as needed.

7.2 Discussion of Spill Emergency Response Plan
The City’s SERP establishes formal procedures for City staff to contain, correct, and clean up sewage spills. The SERP is a comprehensive document that includes components necessary for minimizing the effects of sewage spills on the environment while protecting the public’s health and safety.

WDRs Attachment
D Section 6, Page
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The SERP provides a strategy for the Wastewater Operations team to mobilize labor, material, tools, and equipment to contain, mitigate, and clean up residuals from a sewage spill and correct or repair any condition that may cause or contribute to a sewage spill. The document provides the necessary guidelines for City staff to respond to a sewage spill event and contains the following elements:
• Introduction and Regulatory Requirements
• Sewage Spill Response Procedures
• Public Advisory of Sewage Contamination Procedures
• Sewage Spill Reporting Requirements
• Training and Safety
• SERP Updating Requirements
• Attachments
To address the components listed in Section 7.1 and as required by the WDRs, the following subsections provide a summary of the applicable procedures implemented and included in the SERP. The SERP document, included in Appendix E, further details the policies and procedures as they pertain to responding to sewage spills.

7.2.1 Sewage Spill Notification Procedures
The SERP includes procedures for properly and promptly notifying the appropriate staff. Calls or complaints of possible or actual sewage spills are received via telephone calls or the City’s Ask Coronado reporting webpage. All telephone calls or website reports are routed directly to the Wastewater Operations team from either the City’s Customer Service or Coronado’s Police Dispatch Center if the notification is received during non-business hours. The On-Call Duty staff member will respond to the notification and secure the appropriate backup for response.

Pump/Lift stations Alarms: The City’s Wastewater Operations staff is responsible for responding to any possible or actual sewage spill reported at any of the 17 pump/lift stations. When an alarm at any of the pump stations is activated, the alarm signal is transmitted to the City’s contract alarm company. The contract alarm company notifies the Public Services Wastewater Operations via phone and email, or the Coronado Police Department by phone, which alerts the Duty Call Back staff member during nonbusiness hours, weekends, and City holidays. In addition to the primary notification system through the contract alarm company, a secondary telematics alarm system is in place. This secondary system sends a direct email and text message notification simultaneously to all Wastewater Operations staff and the Duty Call Back staff member. This redundant notification method ensures a response to pump/lift station alarms. After receiving notification of an alarm activated at a lift station, the Duty Call Back staff member will respond to the alarming site to assess the situation and resolve the problem. If the First Responder requires assistance, they will contact the appropriate personnel.

Public Advisory: The County Department of Environmental Health has primary responsibility for determining when to post notices of polluted surface waters resulting from uncontrolled wastewater discharges from the City’s facilities. The County Department of Environmental Health may also decide to direct the City to post notices. Under the direction of the Director of Public Services & Engineering, City staff may also proactively post precautionary warning signs prior to receiving direction from the County Department of Environmental Health. The postings do not necessarily prohibit the use of affected Item 8.b
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recreational areas unless posted otherwise but provide a warning of potential public health risks due to sewage contamination.

7.2.2 Sewage Spill Response
The City’s SERP includes response priorities, safety, spill containment, correction, and clean-up measures for potential or actual sewage spills of various types. Specific actions to be performed by Wastewater Operations staff and additional crews for public, private, and lift station sewage spills are outlined and described. To summarize the sewage spill response procedures, a flow chart that illustrates the City’s notification procedures for alerting staff of a possible sanitary sewage spill is included in Figure 2-1 of the SERP.

7.2.3 Procedures for Prompt Notification of Regulatory Agencies The volume, conditions, and location of a sewage spill determine the level of notification required to comply with City and regulatory requirements. Attachment C in the SERP in Appendix E summarizes the officials and agencies to be notified of a sewage spill and under what conditions they are to be notified of a sewage spill. Attachment C of the SERP includes a list of the specific names and telephone numbers of the individuals to be notified. The contact list is updated as necessary and verified at least every six (6) months.

7.2.4 Training of Appropriate Staff and Contractor
Appropriate staff from Public Services’ Wastewater, Storm Water, and Household Hazardous Waste divisions, as well as the Motor Sweeper Operator, will participate in regularly scheduled training sessions to assist response crews in awareness of their responsibilities and executing their duties. The training sessions will be organized based on the latest SERP as well as other reference materials.

Training will also incorporate hands-on field demonstrations to ensure the preparedness of all response personnel for all anticipated situations.

Training and event participation will be documented and maintained. Currently, Wastewater Operations staff are encouraged to receive training through various vendors. Additionally, the City requires staff to receive training and certification through the California Water Environment Association (CWEA) based on job classification. All Wastewater Operations staff are required to have a Class B license and air and tank endorsements, or Class A license with air and tank endorsements if hired after September 30, 2022.

Additional certification requirements may be imposed if the SDRWQCB deems them necessary.

7.2.5 Emergency Procedures and Public Advisory Activities Guidelines for traffic and crowd control to limit public access to areas potentially impacted by sewage discharges, based on the various types of sewage spills, are also provided. Traffic and crowd control guidelines are included in Section 2.6 of the SERP.

Additional public advisory activities are detailed in Chapter 3 of the SERP. They may include posting of notices, which is done by the County as soon as practicable following the initial response to the spill.

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7.2.6 Sewage Spill Prevention and Containment
The City’s O&M Program is described in Chapter 5, and Appendix B documents the procedures the City follows to prevent sewage spills. The City’s Preventive Maintenance Program includes routine cleaning and inspection of wastewater pipelines, including High Frequency Maintenance Locations (HFMLs).

HFMLs are pipeline segments with identified structural deficiencies and therefore require more frequent maintenance to prevent sewage spills.

The SERP provides guidance to facilitate and ensure the proper response to any potential sewage spill occurrence. The SERP includes a strategy for the Wastewater Operations team to mobilize labor, material, tools, and equipment to contain, mitigate, and clean up residuals from a sewage spill and correct or repair any condition that may cause or contribute to a sewage spill. Appropriate mitigation measures to contain the sewage spill and recover spilled sewage to minimize the impact on the public or the environment are included. Additionally, City staff will implement monitoring measures and perform a thorough assessment of the site to determine potential future sewage spills and prevent them from re-occurring. The efforts serve to minimize and correct any adverse impact on the environment that may potentially result from a sewage spill.

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Chapter 8 Sewer Pipe Blockage Control Program
This chapter of the SSMP provides an overview of the City’s Sewer Pipe Blockage Control Program (SPBCP). It includes the identification of HFMLs for rags, debris, fats, oils, and grease (FOG) and source control. The full Sewer Pipe Blockage Control Program is described in detail in Appendix F.

8.1 Regulatory Requirements for a Sewer Pipe Blockage Control Program To comply with the WDRs, the City is required to evaluate its service area to determine whether a Sewer Pipe Blockage Control Program is needed. If deemed necessary, the City is required to prepare and implement a Sewer Pipe Blockage Control Program to reduce the quantity of rags, debris, and FOG that is discharged into the City’s sanitary sewer system. The Sewer Pipe Blockage Control Program shall include the following as appropriate:
a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of pipe-blocking substances;
b) A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of pipe-blocking substances generated within a sanitary sewer system service area;
c) The legal authority to prohibit discharges to the system and identify measures to prevent sewage spills and blockages;
d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices (BMP) requirements, record keeping, and reporting requirements; e) Authority to inspect grease-producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and g) Implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.

8.2 Discussion of Sewer Pipe Blockage Control Program
The City has prepared the Sewer Pipe Blockage Control Program to document its implementation activities and facilitate the use of the City’s sanitary sewer system by preventing blockages of the sewer lines and reducing the impact of pipe-blocking substance discharges (e.g., FOG, rags, and debris) on sewage treatment operations.

WDRs Attachment
D Section 7, Page
D-7
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The City’s Sewer Pipe Blockage Control Program documents the processes and procedures aimed at reducing the quantity of rags, debris, and FOG discharged into the City’s sanitary sewer system to achieve the goal of minimizing sewage spills due to excessive pipe-blocking substances. In the City, approximately 90-95% of the FOG Generating Establishments (FGEs) are in the food preparation and service industry (e.g., restaurants, cafes, catering), with a few others being commercial, such as car washing facilities and underground garage sumps with oil/water separators. Elements of the City’s Sewer Pipe Blockage Control Program include the following:
• FGE Responsibilities
• Kitchen Best Management Practices (BMPs) for food industry FGE • FOG control for commercial or industrial facilities1
• Grease Trap and/or Interceptor Installation, Operation and Maintenance Requirements • Notification Requirements
• Record Keeping and Reporting Requirements
• Permits, Inspections, and Enforcement
• Drawing Submittals for Permitting and Modifications of FOG Removal Equipment (FRE) • FGE Employee Training and Public Education
To address the components listed in Section 8.1 as required by the WDRs, the following subsections provide a summary of the control procedures for pipe-blocking substances implemented by the City. The complete Sewer Pipe Blockage Control Program is included in Appendix F.

8.2.1 Public Education Program
The primary focus of the City’s Sewer Pipe Blockage Control Program has been on source control, with a concentrated effort on educating FGE staff on the BMPs applicable to their specific operations and the negative impacts of disposing of FOG and other pipe-blocking substances down facility drains and into the sanitary sewer system. During regularly performed site inspections, City staff or City contract inspectors provide informative and practical recommendations and outline mandatory requirements for reducing the quantity of pipe-blocking substances discharged into the City’s sanitary sewer system.

Proactively engaging FGE staff in reducing FOG-related sewage spills is a key component of the City’s Sewer Pipe Blockage Control Program. In addition, BMPs to eliminate illegal discharges to the storm drain system (e.g., outdoor mat washdown) are recommended as part of a comprehensive environmental protection approach. As necessary, the City will require an increase in the cleaning frequency of the pretreatment devices or FRE to ensure the FGE complies with the City’s code and the Sewer Pipe Blockage Control Program requirements. To date, the City’s efforts to educate FGE staff have been effective in attaining the desired results from the FGEs.

8.2.2 Disposal of FOG
The Sewer Pipe Blockage Control Program includes a description of BMPs, including simple and effective practices that an FGE can implement to prevent and reduce the quantity of FOG discharged into the sanitary sewer system. Inspections performed by City staff or City contract inspectors provide the City 1 Commercial FGE include car washing and servicing facilities, car parking or garage facilities with connections to the sanitary sewer, and similar.

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an opportunity to reiterate the importance of limiting FOG discharge into the City’s sanitary sewer system and reduce the potential of sewage spills due to excessive FOG.

The requirement for the pretreatment of wastewater flows generated at FGEs is included in the Sewer Pipe Blockage Control Program. It primarily includes the installation of FOG removal devices as determined by the City. FOG removal devices and FOG disposal containers or bins must be properly sized in accordance with the California Plumbing Code. FOG removal devices must be serviced regularly to maintain a FOG and solids loading of no more than 25%. The cleaning and removal of all accumulated FOG from grease interceptors and FOG bins must be performed by a licensed liquid waste hauler with an approved and current license from an authorized agency, disposal permit, or permitted treatment facility. In addition, the City requires and inspects the use and servicing of food service kitchen equipment (e.g., deep fryers) and FOG disposal containers or bins. FOG disposal containers or bins must be properly maintained with adequate secondary containment and rain protection.

8.2.3 Legal Authority for the Sewer Pipe Blockage Control Program The City is required to prevent discharges of illicit and undesirable substances from entering the sanitary sewer system. Illicit discharges include, but are not limited to, the release of I/I, storm water, chemical dumping, unauthorized debris and constituents, and cut roots.

The legal authority to implement the Sewer Pipe Blockage Control Program is primarily established in the City’s ordinances.

The City is required by WDRs Attachment D Section 7 to have the legal authority to prohibit discharge to the sanitary sewer system and identify measures to prevent sewage spills and blockages caused by FOG and other pipe-blocking substances. It must also have the authority to require the installation of FOG removal devices (e.g., traps and interceptors), establish design standards for the removal devices, define maintenance and BMP requirements, require record keeping, and establish reporting requirements directed at FGE [WDRs Attachment D Section 7].

In addition, per WDRs Attachment D Section 7, the City must have the authority to inspect FGEs and enforce the City’s ordinances. The City’s current legal authority to limit and prohibit the discharges of FOG and other pipe-blocking substances is established through CMC Chapter 60.04. The City’s enforcement provisions are found in CMC Chapters 1.08, 1.10, and 60.04.

8.2.4 Requirements for Installation of Pretreatment Devices The City’s Sewer Pipe Blockage Control Program requires that each FGE be solely responsible for the proper operation, maintenance, and repair of the approved FRE. The sizing and installation requirements for the FRE are approved by the City’s Director of Public Services & Engineering or the Director’s designee. The cleaning and removal of accumulated grease are required to be performed by a licensed liquid waste hauler with an approved license from an authorized agency. To ensure proper disposal of the collected grease, the City requires that tracking logs or service manifests provided by the liquid waste hauler be maintained by each FGE for a period of up to three (3) years and be made available to City Inspectors during scheduled and routine inspections.

Additionally, the CMC includes provisions for requiring the installation of FRE (FOG removal equipment).

Summarized below are the CMC sections that address the minimum requirements for FGE.

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Section 60.04.140, Permit Conditions, Special (Pretreatment), provides the City the authority to impose pretreatment requirements necessary to achieve specific discharge conditions, including pretreatment levels acceptable to the Director of Public Services, target parameter concentrations, and categorical pretreatment standards in compliance with EPA and CWA requirements.

Section 60.04.144, Permit Conditions, Special (Food Establishments), includes a summary of the type of equipment, devices and controls that may be required by the Director of Public Services. Specifically, it addresses the requirements for employee training, recordkeeping, and the installation and maintenance of the approved grease pretreatment device by the permittee.

Section 60.04.150, Permit Conditions, Standard, is a summary of the standard conditions that are incorporated by reference into every discharge permit issued. The subsections provide the City with the authority to require sampling and monitoring facilities, revoke a discharge permit, require record retention, and require access to the permittee’s premises for sampling or for performing repairs.

Section 60.04.150C, Sampling and Monitoring Facilities provides the City the authority to require sanitary sewer system users to install and maintain sewerage monitoring devices, determine the general requirements, and approve the installation of specific devices and proposed procedures for sampling and monitoring the wastes, wastewater flow, and facilities in compliance with the City’s requirements.

Additionally, the section also allows the City to require the permittee to provide results of periodic measurements and analysis.

8.2.5 Development Review and Approval Process for FGEs
To ensure that new and modified FGEs are equipped with appropriately designed and located FOG removal equipment, the City has implemented a development review process as part of the Sewer Pipe Blockage Control Program. This process applies to all new FGEs, facility remodels, or operational modifications that may result in new or increased FOG discharges. Applicants are required to submit plans for City review and approval prior to construction or modification.

The plan review process includes submittal of site plans, plumbing plans, equipment schedules, and a completed Food Establishment Waste Discharge (FEWD) Submittal Checklist. Grease trap/interceptor sizing must comply with the California Plumbing Code. Plans must identify the location, type, and sizing of all proposed FOG removal equipment. Shared FRE configurations require City approval and proof of capacity. Department of Environmental Health (DEH) plan check approval and full equipment menus are also required.

Plans are reviewed by City staff or City consultants to confirm compliance with applicable plumbing codes, CMC Chapter 60.04, and Sewer Pipe Blockage Control Program requirements. Approved grease removal devices must be located per design standards, and any exceptions must be supported with written justification and City approval.

Construction inspections for FREs are required at “rough-in” and prior to “plumbing final” approval.

Following installation, FGEs are subject to annual compliance inspections to ensure that approved devices are properly maintained and that discharge practices comply with all FOG control requirements.

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8.2.6 Facility Inspection
Successful implementation of the Sewer Pipe Blockage Control Program requires all applicable FGEs to comply with the requirements in the program and the CMC. Although the requirements for compliance with the Sewer Pipe Blockage Control Program will vary by facility based on size, operations, etc., generally, each facility must meet the requirements for installation of FOG removal equipment, act on any compliance action items identified during inspections, ordinances, and pay all required fees.

To determine whether the FGE complies with the conditions of the Sewer Pipe Blockage Control Program and the CMC, authorized personnel of the City have the authority to inspect each FGE.

Compliance with the Sewer Pipe Blockage Control Program and CMC Chapter 60.04.150 requires that reasonable access to all parts of the FGE be made available when inspection and/or sampling of the wastewater is required.

8.2.7 Maintenance Schedule for High Frequency Maintenance Locations Preventive maintenance activities are routinely scheduled and performed by the Utility Division. The Preventive Maintenance Program is described in detail in the Operation and Maintenance Program in Appendix B. It includes a routine yet adaptable cleaning schedule for the areas that have been identified by City staff as HFMLs. The City’s HFMLs include pipe segments with FOG and root concentrations. The pipe segments within the sanitary sewer system identified as HFMLs are routinely cleaned on a preestablished monthly schedule and revised when conditions change.

8.2.8 Development and Implementation of Source Control Measures Detailed information pertaining to the implementation of the City’s Sewer Pipe Blockage Control Program and the source control measures for all sources of pipe-blocking substances discharged to the sanitary sewer system is included in the Sewer Pipe Blockage Control Program found in Appendix F.

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Chapter 9 System Evaluation, Capacity Assurance Plan, and Capital Improvements
Identified as an element of the SSMP, the WDRs require each agency’s SSMP to include procedures and activities for system evaluation, condition assessment, and capital improvements. The City developed a System Evaluation and Capacity Assurance Plan (SECAP) to address these requirements. This section discusses the City’s procedures for evaluating and assessing system conditions, determining capacity and design criteria, prioritizing corrective actions, and developing a capital improvement plan. It includes methods for system evaluation, capacity assessment, prioritization of corrective actions based on severity, and coordination of capital improvement projects.

9.1 Regulatory Requirement for System Evaluation,
Capacity Assurance Plan, and Capital Improvements
The WDRs require that the City’s SSMP include procedures and activities for routine evaluation and assessment of system conditions, capacity assessment and design criteria, prioritization of corrective actions, and a capital improvement plan (CIP).

System Evaluation and Condition Assessment
The WDRs require the City’s SSMP to include procedures to:
a) Evaluate the sanitary sewer system assets utilizing the best practices and technologies available; b) Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
c) Prioritize the condition assessment of system areas that:
i. Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; ii. Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;
iii. Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
d) Assess the system conditions using visual observations, video surveillance, and/or other comparable system inspection methods;
e) Utilize observations/evidence of system conditions that may contribute to the exiting of sewage from the system, which can reasonably be expected to discharge into a water of the State; f) Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
WDRs Attachment
D Section 8 Page D7 to D-9
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g) Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

Capacity Assessment and Design Criteria
The WDRs require that the City’s SSMP include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
a) Dry-weather peak flow conditions that cause or contribute to spill events; b) The appropriate design storm(s) or wet weather events that cause or contribute to spill events; c) The capacity of key system components; and
d) Identify the major sources that contribute to the peak flows associated with sewage spills.

The capacity assessment must consider:
a) Data from existing system condition assessments, system inspections, system audits, spill history, and other available information;
b) Capacity of flood-prone systems subject to increased infiltration and inflow under normal local and regional storm conditions;
c) Capacity of systems subject to increased infiltration and inflow due to larger and/or higherintensity storm events as a result of climate change; d) Increases of erosive forces in canyons and streams near underground and above-ground system components due to larger and/or higher-intensity storm events; e) Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and
f) Necessary redundancy in pumping and storage capacities.

Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

Capital Improvement Plan
Additionally, the City’s CIP must include the following items:
a) Project schedules, including completion dates for all portions of the capital improvement program;
b) Internal and external project funding sources for each project; and Item 8.b
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c) Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

9.2 Discussion on System Evaluation, Capacity Assurance, and Capital Improvements

9.2.1 System Evaluation and Condition Assessment
The City’s current Wastewater Master Plan (Master Plan) was completed by ATKINS in 2015. The Master Plan evaluated the capacity and condition of the City’s sanitary sewer system, which included approximately 40 miles of gravity sewer ranging from 4 to 36 inches in diameter; 7 miles of force mains, ranging from 4 to 24 inches in diameter, and seventeen (17) pump/lift stations. The Master Plan identified a Capital Improvement Plan (CIP) to address identified deficiencies. The Master Plan CIP did not identify any necessary capacity-related projects and only recommended condition-related upgrades.

9.2.2 Capacity Assessment and Design Criteria
The Master Plan capacity analysis included the development of an industry-standard extended period simulation hydraulic model to evaluate the capacity of the City’s sanitary sewer system. The model evaluated existing peak wet weather flow conditions only. The City is considered completely built out, with little to no anticipated future forecasted population growth. The following subsections provide a summary of the modeled system, flow estimates, and evaluation criteria used for the City’s sewer system capacity evaluation to address the components listed above in Section 9.1 and as required by the WDRs.

Evaluation
The capacity assessment completed as part of the Master Plan was based on hydraulic modeling of the City’s sanitary sewer system under existing peak wet weather design flows. Existing average and peak daily flows were determined based on a flow monitoring program that included three (3) permanent flow monitors and ten (10) temporary flow monitors. The temporary flow monitoring was performed from June 27 to July 14, 2014, and included the July 4th holiday, which attracts a large number of visitors to the City. The flow monitoring study was utilized to estimate wastewater generation factors by population and land use, as well as develop a return to sewer factors based on water meter records. The flow monitoring study was also utilized to develop extended-period peaking curves to estimate peak flows in the hydraulic model.

Peak wet weather flows were estimated by evaluating both rainfall-derived and tidal inflow and infiltration. Rainfall-derived inflow and infiltration (RDII) estimates were based on a regression analysis that evaluated storm events that occurred over December 2010, November 2011, and December 2012, with the largest daily rainfall total of 2.05 inches occurring on December 21, 2010. Tidal-influenced inflow and infiltration estimates were based on the permanent and temporary flow monitors, which were conducted during one of the strongest tidal periods of 2014. Typical tidal infiltration was accounted for in the unit generation rates, and areas observed to be influenced by tidal inflow were identified for further condition assessment evaluations.

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The system evaluation was performed to identify improvements necessary to convey existing peak wastewater discharges adequately. Table 9-1 summarizes the average and peak wet weather flow estimates used in the model. The Master Plan did not identify any capacity related CIIPs.

Table 9-1. Estimated Wastewater Flows
Scenario Average Flow
(mgd)
Peak Wet Weather
Flow (mgd)
City of Coronado 1.49 4.22
Naval Amphibian Base 0.16 0.43
Naval Air Station North Island 0.93 3.02
Subtotal 2.58 7.68
Design Criteria
The City’s 2015 Master Plan established a methodology for estimating design flows and specific design criteria for evaluating the capacity of gravity sewers, pump stations, and force mains. The evaluation included a review of peak flow conditions and identified areas of the system that required modification and/or expansion.

Hydraulic Model Development
The sanitary sewer system was modeled using “InfoSWMM”, an industry-standard, extended-period hydraulic model software that estimates the depth of flow pipes based on inputted flows and the model pipe routing. The hydraulic model includes all manholes, gravity mains, pump stations, and force mains that the City operates and maintains. The model includes estimated average daily flow inputs from the City as well as from the Naval Amphibious Base and Naval Air Station North Island. Peaking curves for dry weather and wet weather were developed based on flow monitoring studies and are utilized in the model to evaluate dry weather and peak wet weather flow conditions, respectively. The Master Plan hydraulic analysis meets WDRs criteria for evaluating system capacity.

Estimated Wastewater Generation Rates
For the Master Plan, estimated wastewater generation is based on population, land use, and return to sewer from the average flow data from the ten (10) temporary flow monitors. Based on an evaluation of the flow monitoring data, the Master Plan provided recommended generation rates by land use, as presented in Table 9-2.

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Table 9-2. Unit Generation Rates by Land Use
Land Use Recommendation Range
Single-family (gpd/DU) 220 140 – 260
Multi-family (gpd/DU) 100 70 – 170
Condominium (gpd/DU) 180 80 – 230
Hotel/Motel (gpd/room) 90 50 – 90
Commercial/Institutional (gpd/acre) 2,000 210 – 2,100
Open Space (gpd/acre) 100 50 – 100
System Capacity Analysis
The Master Plan analyzed system capacity for gravity mains, pump stations, and force mains in the model based on the estimated existing peak dry weather and wet weather flows to identify capacity deficiencies and develop CIP projects. Tables 9-3, 9-4, and 9-5 present the gravity main, force main, and pump station criteria used in the Master Plan.

Table 9-3. Gravity Main Design Criteria
Item Recommended Criteria
Minimum Pipe Diameter 8 inches
Manning’s Roughness Coefficient 0.016 for existing VCP sewers

0.012 for existing PVC sewers

0.010 for new PVC sewers
Maximum Peak d/D for Existing Sewers 0.50 PDWF for diameters less than 18 inches

0.75 PDWF for diameters 18 inches or greater

0.90 PWWF for all diameters for 25-year, 48-hour design storm Maximum Peak d/D Design Criteria for
New Sewers

0.50 PWWF for diameters less than 18 inches

0.75 PWWF for diameters 18 inches or greater
PDWF = Peak Dry Weather Flow
PWWF = Peak Wet Weather Flow
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Table 9-4. Force Main Design Criteria
Item Recommended Criteria
Minimum Pipe Diameter 4 inches
Minimum Velocity 2.5 fps

3.5 fps for force mains with lengths exceeding 2,000 LF 4 fps for force mains with lengths exceeding 5,000 LF
Maximum Velocity 8 fps at peak daily flow rate
Hazen-Williams ‘C’ Factor 130
Table 9-5. Pump Station Design Criteria
Item Recommended Criteria
Minimum Number of Pumps 2 (1 duty and 1 standby)
Minimum Pump Capacity Duty pump(s) capable of handling ultimate wet weather capacity Standby Capacity 100% of the largest duty pump capacity Emergency Power Required: permanent or portable standby generator Emergency Storage Capacity 2-hour volume at peak wet weather flow

9.2.3 Climate Change Vulnerability and Adaptation
As required per Attachment D, Section 8.1 of the WDRs, the City has identified system assets that may be vulnerable to direct and indirect impacts of climate change, including but not limited to sea level rise; flooding and erosion resulting from increased storm volumes, frequency, and intensity; wildfire; and more frequent or prolonged power disruptions.

While the City has identified climate-related risks such as sea level rise, flooding, and power disruptions, wildfire-related risks are a lower concern for the City’s sewer system assets. Coronado’s coastal setting, low vegetation density, and lack of from designated high wildfire hazard zones significantly reduces its vulnerability to wildfire impacts.

The following summarizes the City’s efforts to identify and assess climate-related vulnerabilities affecting wastewater infrastructure:
• Sea Level Rise Vulnerability Assessment and Adaptation Plan: The City completed a Sea Level Rise Vulnerability Assessment and Adaptation Plan in June 2022 that evaluated the potential impacts of sea level rise on City infrastructure and outlined adaptation strategies to mitigate those risks. The plan identified vulnerable infrastructure—including stormwater Item 8.b
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and sanitary sewer utilities—and provided a framework for prioritizing adaptation actions based on exposure, sensitivity, and adaptive capacity. These vulnerabilities informed the City’s CIP prioritization by highlighting infrastructure that may require improvements, such as elevation, floodproofing, or replacement, to maintain service reliability and environmental protection. Under the initial sea level rise scenario in the plan, projected to occur around 2030 to 2040, no sanitary sewer infrastructure has been identified as vulnerable or in need of adaptation measures at this time. • Caltrans District 11’s SR-75 Climate Change Adaptation Planning Study: The City is currently participating in Caltrans District 11’s SR-75 Climate Change Adaptation Planning Study, which focuses on assessing vulnerabilities and developing resilience strategies for one of the region’s most at-risk transportation corridors. The study builds on prior vulnerability assessments and aims to coordinate with local stakeholders to identify phased adaptation solutions. It will conclude in February 2027 and includes technical analysis, public engagement, and a final adaptation strategy.
• Generator Deployment and Installation: To further strengthen system resilience amid climate-related power disruptions, each of the City’s key sanitary sewer pump stations is equipped with either a permanent generator or a contingency plan for the rapid deployment of a portable generator.
• Coordination with SDG&E: The City has proactively coordinated with SDG&E to assess and address power demands related to critical sewer infrastructure. As part of this coordination, the City identified and communicated the facilities most essential to maintaining service, so that restoration and power reliability can be prioritized for these assets during outages or emergency conditions.
• Metro JPA Regional Inflow and Infiltration (I/I) Study: The City is participating, along with other agencies, in the ongoing Metro Wastewater JPA Regional I/I Study, which aims to assess and reduce peak wet weather flows through regional coordination, flow monitoring, and identification of high-priority areas for mitigation. Findings will inform future capital planning to improve system capacity and resilience to storm-related impacts.

9.2.4 Prioritization of Corrective Actions and Capital Improvement Plan Based on the threshold criteria discussed in Section 9.2.2, long-term deficiencies in the system were identified and evaluated. The Master Plan identified capacity-related deficiencies but did not recommend any immediate capacity-related CIP projects. The Master Plan developed a list of conditionrelated upgrades and noted that the identified capacity constraints did not pose an immediate risk of sanitary sewer overflows or service disruption. The Master Plan’s condition assessment included all the City’s pump stations and approximately 25 percent of the City’s manholes and gravity mains. The City more recently established an annual goal to assess 14 percent of its gravity mains and manholes for condition. This assessment rate will evaluate the entire gravity system approximately every seven years which corresponds to the City’s Pavement Management Program. The City uses NASSCO CCTV ratings to prioritize rehabilitation projects based on structural defects (Grades 3-5) or performance issues (Service Level 4-5). NASSCO Pipeline Assessment Certification Program (PACP) CCTV ratings are an industrystandard method for assessing the condition of sewer pipes. These ratings are part of the PACP, which provides a standardized approach to coding and evaluating the condition of pipelines using CCTV Item 8.b
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inspection data. By utilizing these ratings, the City prioritizes CIP projects based on the severity of the identified issues, ensuring that the most critical areas are addressed first.

The condition assessment resulted in the development of CIP projects. The CIP identified the projects and estimated the funding required to complete improvements over a 5-year period. The City has continued to implement an adaptive management approach to condition-related improvements, with priorities reassessed and refined over time in response to system performance and infrastructure needs.

The CIP prioritizes corrective actions based on risk scoring that combines PACP ratings, spill history, environmental consequences, and vulnerability to climate change impacts such as sea level rise.

The City maintains a five-year CIP that prioritizes projects annually based on assessed needs, available funding, and strategic goals. Each fiscal year, projects are scheduled and updated according to their priority level and the reallocation of resources as determined by the City's overall CIP budget. Funding sources, both internal and external, are identified and tracked for each project to ensure timely and efficient delivery. Close coordination occurs between Operations & Maintenance (O&M) staff and Engineering staff, including consultants, to align technical evaluations with practical implementation.

This collaborative approach ensures that project schedules are updated, including milestone and completion dates, and that improvements are effectively integrated into the City’s overall wastewater management strategy.

9.3 Recommendations for Capacity Assurance Plan
The City will update the Master Plan as needed to address newly identified growth or increases in wastewater discharges from the City and the two contributing Naval installations. Since there has been no significant new growth or increases in discharges from either the City or the Navy, a Master Plan update has not been initiated.

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Chapter 10 Monitoring, Measurement, and Program Modifications This chapter of the SSMP discusses the parameters the City will utilize to track and monitor the progress of implementing elements of the SSMP, its effectiveness, and how the City intends to update and revise it to keep it current.

10.1 Regulatory Requirements for Monitoring, Measurement, and Program Modifications
The WDRs require the City to include a Monitoring, Measurement, and Program Modifications component in the SSMP. The minimum requirements for this component are:
a) Maintaining relevant information, including audit findings, to establish and prioritize appropriate SSMP activities;
b) Monitoring the implementation and measuring the effectiveness of each SSMP element; c) Assessing the success of the preventive operation and maintenance activities; d) Updating SSMP procedures and activities, as appropriate, based on the results of monitoring or performance evaluations; and
e) Identifying and illustrating spill trends, including spill frequency, location, and estimated volume.

10.2 Discussion of Monitoring, Measurement, and Program Modifications The City effectively manages and maintains information pertaining to the wastewater infrastructure by recording preventive maintenance activities and documenting notifications received regarding potential and actual sewage spill occurrences. The City tracks performance measures through logs and reports, including, but not limited to, the length of pipe cleaned and televised, the quantity, cause, and location of stoppages, sewage spills, and the scheduled maintenance of HFMLs. The City will continue to monitor the performance measures it currently tracks.

10.1The following subsections provide a summary of the procedures to be implemented to properly monitor program progress and implement necessary modifications, as required by the WDRs.

10.2.1 Maintain Information Pertaining to SSMP Activities The City has designated the Utility Manager as the individual responsible for continually monitoring the SSMP provisions to ensure that the informational system is maintained in conformance with the document. As improvements or modifications are identified, the City will implement the necessary adjustments to the program as soon as practical.

10.2.2 Monitor and Measure SSMP Elements
As the SSMP elements are implemented and evolve due to new technology, equipment, code changes, specific program enhancements, and the rehabilitation of the sanitary sewer system through the implementation of the CIP, the City will modify the SSMP elements. The Utility Manager and Utility Supervisor will identify and recommend updates to this SSMP as part of the City’s regular performance measurement assessments.

WDRs Attachment
D Section 9, Page
D-9
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The following performance parameters may be utilized, along with other typical industry and EPA performance indicators, to evaluate the City’s system:

1. Pipe age

2. O&M cost/mile/year

3. O&M staff/100 miles

4. Percent of system maintained, repaired, and/or replaced each year

5. Total annual percentage cleaned

6. System cleaning cycle frequency

7. FOG program activities

8. Percent CCTV’d per year

9. I&I monitoring

10. Planning goals status

10.2.3 Assessment of Preventive Maintenance Program
The City’s O&M Program (see Chapter 5 and/or Appendix B) includes a summary of the City’s current procedures and practices as they pertain to O&M activities. On a regular basis, at least once every three (3) years, the City evaluates the effectiveness of the O&M Program elements and staffing levels.

Recommendations for appropriate adjustments and an implementation schedule are developed as necessary. Implementation of any changes are based on the urgency of the need, coordination with other program elements, and management goals and approvals.

10.2.4 Update Program Elements
The City reviews this SSMP on a regular basis and updates the document with any significant changes.

The SSMP is reviewed, updated, and recertified at least once every six (6) years. The City’s process include distributing the SSMP to appropriate City staff for review to ensure the most current legal authority, response plans, organizational charts, equipment lists, and contact/notification information are included. Once the City makes operational, maintenance, management, and administrative changes, the City may consider distributing the SSMP to other agencies to perform a peer review of the document. Once recommendations are incorporated into the document, the SSMP will be ready for public dissemination and, ultimately, for recertification by the City Council.

10.2.5 Identify and Illustrate Sewage Spill Trends
The City maintains a spreadsheet with information as to the emergency calls received reporting potential and/or actual sewage spills. The City also submits sewage spill information on the CIWQS website, which is accessible to the public. The City will continue to document sewage spill trends in this manner. The documentation process includes the frequency and approximate volume of each sewage spill. The City is efficiently and effectively implementing the measures to properly document and report any sewage spills as required by the WDRs, including creating work orders, categorizing spills, submitting Item 8.b
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reports via CIWQS, making timely notifications, and retaining required records as outlined in the SERP (Appendix E).

10.3 SSMP Modifications
The City updates the SSMP periodically to include new information and modify the programs as necessary to ensure program effectiveness and continual compliance with the WDRs. Information routinely updated includes but is not limited to, contact names and phone numbers for City staff responsible for the implementation of specific SSMP programs, staff on standby for sewage spill response, and approved contractors and vendors.

As modifications to elements of this SSMP are deemed necessary, the City will implement them as soon as practical. However, changes will be officially made to this SSMP during the six-year update to the document. A comprehensive SSMP update and recertification will occur every six (6) years or as necessary and will include any significant program changes.

Item 8.b
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Chapter 11 SSMP Audits
This chapter of the SSMP discusses the City’s SSMP Auditing Program. The SSMP Audit Program is part of the SSMP Administration component.

11.1 Regulatory Requirements for SSMP Audits
The WDRs require that the City conduct periodic internal audits appropriate to the size of the system and the number of sewage spills.

At a minimum, these audits must occur every three (3) years, and an audit report submitted to CIWQS within six months after the end of the required 3-year audit period. The audit must be submitted by the LRO to the online CIWQS Sanitary Sewer System Database. The audit shall focus on evaluating the effectiveness of the SSMP and the City’s compliance with the SSMP requirements identified in WDRs Section 5.4, including the identification of any deficiencies in the SSMP and the steps taken to correct them.

11.2 Discussion of SSMP Program Audits
The City must complete triennial audits of its SSMP. Any modifications identified while monitoring the implementation of this SSMP will be officially noted during the SSMP triennial audit to ensure the SSMP is up to date. The audit may include, but not be limited to:
• Reviewing the status of the SSMP programs implemented • Reviewing the status of implementation of the previous audit’s recommendations and corrective actions
• Identifying the success of various SSMP programs implemented • Identifying the improvements necessary to various SSMP programs • Describing system improvements within the three (3) year audit period • Describing system improvements planned for the upcoming three (3) years • Reviewing data related to sewage spill occurrences
Upon completion of the audit, the City must memorialize the process and results in a written audit report. The City must retain the audit report on file in compliance with the WDRs. The LRO must submit the audit report into the online CIWQS Sanitary Sewer System Database.

The most recent SSMP audit, completed in February 2025, included a review of program implementation and effectiveness and provided recommendations for enhancements and adjustments to support continued improvement of the SSMP. Table 1-2 includes an internal audit schedule.

WDRs Section 5.4,

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Coronado City CouncilAugust 19, 2025

Coronado City Council
August 19, 2025