FUND BUDGET UNIT-ACCOUNT
CHECK
NUMBER
CHECK
DATE
NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
21, 2026 Item 4.b
July 21, 2026 City of Coronado Page 100
620 G/C Operat 62082000-80111 20019469 7/1/2026 SDG&E-(GOLF ACCT) 01 GAS 2000 VISALIA ROW 05/15/26 - 06/15/26
238.74
62082000-80111 475.69
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 635 GLORIETTA BLVD
04/09/26 - 05/07/26
230.12
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 425 GLORIETTA BLVD IRRIG
05/08/26 - 06/05/26
28,662.86
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 2000 VISALIA ROW 6IN FIRE
06/06/26 - 07/08/26
100.14
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 1101 GLORIETTA BLVD IRRIG
05/08/26 - 06/05/26
34,443.53
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 755 GLORIETTA BLVD
05/08/26 - 06/05/26
1,372.41
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 509 GLORIETTA BLVD
05/08/26 - 06/05/26
197.50
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 635 GLORIETTA BLVD
05/08/26 - 06/05/26
188.37
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 805 GLORIETA BLVD 05/08/26
- 06/05/26
1,641.22
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 635 GLORIETTA BLVD IRRIG
05/08/26 - 06/05/26
74,326.66
620 G/C Operat 62082000-80112 20019349 6/24/2026 CAL-AM WATER (GOLF
ACCOUNT)
01 1311 GLORIETTA BLVD IRRIG
05/08/26 - 06/05/26
23,909.52
62082000-80112 165,072.33
620 G/C Operat 62082000-80131 5009081 6/17/2026 AIS - ADVANCED IMAGING
STRATEGIES
01 Golf Copier 8.28
620 G/C Operat 62082000-80131 5009081 6/17/2026 AIS - ADVANCED IMAGING
STRATEGIES
PRINTER USAGE MAY26 1.09
62082000-80131 9.37
620 G/C Operat 62082000-80132 20019237 6/10/2026 UNITED SERVICE
TECHNOLOGIES INC,
07 REFRIGERATOR PREP
TABLE REPAIR
2,127.03
62082000-80132 2,127.03
620 G/C Operat 62082000-80133 20019508 7/1/2026 COLE KALMIN 02 DEPOSIT FOR MATERIAL
FOR BOOSTER PUMP AND VFD
43,180.00
62082000-80133 43,180.00
620 G/C Operat 62082000-80134 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
03 PVC PIPE FITTING 41.14
620 G/C Operat 62082000-80134 20019235 6/10/2026 TURF CONTROL, LLC 01 CONVERSION ASSEMBLY /
SPRINKLER REPLACEMENT
1,782.20
62082000-80134 1,823.34
620 G/C Operat 62082000-80210 20019210 6/10/2026 VERIZON WIRELESS 01 CELL CHARGES - GOLF 41.39
FUND BUDGET UNIT-ACCOUNT
CHECK
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CHECK
DATE
NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
21, 2026 Item 4.b
July 21, 2026 City of Coronado Page 101
620 G/C Operat 62082000-80210 20019418 6/24/2026 CHARTER
COMMUNICATIONS
HOLDINGS, LLC
02 1845 STRAND WAY GOLF
PHONE 06/01/26 - 06/30/26
2,348.41
620 G/C Operat 62082000-80210 20019316 6/17/2026 AT&T MOBILITY II, LLC. 02 CELLPHONE SERVICE CHARGES @ GOLF
481.03
62082000-80210 2,870.83
620 G/C Operat 62082000-80290 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
04 CDTFA CREDIT CARD FEE
CHARGE
11.22 620 G/C Operat 62082000-80290 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
04 OCCUPATIONAL LEAD
POISONING FEE
487.67
62082000-80290 498.89
620 G/C Operat 62082000-80340 20019190 6/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
02 GCSAA MEMBERSHIP
RENEWAL FOR MIKE A.
530.00
620 G/C Operat 62082000-80340 20019190 6/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
01 GCSAA MEMBER FEE FOR
MIKE A. & ERIC S.
345.00
620 G/C Operat 62082000-80340 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
05 CAPCA MEMBERSHIP
RENEWAL FEE
190.00
620 G/C Operat 62082000-80340 20019551 7/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
06 MISC SUPPLIES FOR STAFF
MEETING
61.37 620 G/C Operat 62082000-80340 20019551 7/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
06 MISC SUPPLIES FOR STAFF
MEETING
36.40 620 G/C Operat 62082000-80340 20019551 7/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
06 MISC SUPPLIES FOR STAFF
MEETING
215.42
62082000-80340 1,378.19
620 G/C Operat 62082000-80570 5009174 7/1/2026 ARIZONA MACHINERY LLC
01 PARTS FOR EQUIPMENT
REPAIR
896.91
620 G/C Operat 62082000-80570 5009174 7/1/2026 ARIZONA MACHINERY LLC
01 TIRE RIM 248.31
620 G/C Operat 62082000-80570 20019476 7/1/2026 TURF STAR, INC 01 SWITCH KEY 283.87 620 G/C Operat 62082000-80570 20019476 7/1/2026 TURF STAR, INC 01 IGNITION SWITCH 132.27 620 G/C Operat 62082000-80570 20019476 7/1/2026 TURF STAR, INC 01 CREDIT MEMO -271.53 62082000-80570 1,289.83
620 G/C Operat 62082000-80571 5009029 6/10/2026 MANSFIELD ENERGY CORP.
01 DIESEL 955.69
620 G/C Operat 62082000-80571 5009029 6/10/2026 MANSFIELD ENERGY CORP.
01 GASOLINE 882.85
620 G/C Operat 62082000-80571 5009029 6/10/2026 MANSFIELD ENERGY CORP.
01 DIESEL 1,710.43
620 G/C Operat 62082000-80571 5009094 6/17/2026 MANSFIELD ENERGY CORP.
01 FUEL MAY 2026 391.25
620 G/C Operat 62082000-80571 5009200 7/1/2026 MANSFIELD ENERGY CORP.
01 GASOLINE 1,052.86
620 G/C Operat 62082000-80571 5009200 7/1/2026 MANSFIELD ENERGY CORP.
01 DIESEL 1,008.06
62082000-80571 6,001.14
FUND BUDGET UNIT-ACCOUNT
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CHECK
DATE
NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
21, 2026 Item 4.b
July 21, 2026 City of Coronado Page 102
620 G/C Operat 62082000-80575 20019220 6/10/2026 JIM DAVIS LLC 03 WETTING AGENT 2,876.93 62082000-80575 2,876.93
620 G/C Operat 62082000-80576 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
02 SHOP SUPPLIES 71.10
620 G/C Operat 62082000-80576 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
02 HEAVY DUTY NITRILE
GLOVES
290.90
62082000-80576 362.00
620 G/C Operat 62082000-80620 20019551 7/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
01 PLANT SAUCER AND DOOR
MATS
47.41 620 G/C Operat 62082000-80620 20019482 7/1/2026 PAR WEST TURF
SERVICES, INC
01 SUPPLIES FOR GOLF
COURSE
4,605.04
62082000-80620 4,652.45
620 G/C Operat 62082000-80650 20019551 7/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
02 PARTICULATE RESPIRATOR 174.69
62082000-80650 174.69
620 G/C Operat 62082000-80750 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
01 PLANTS FOR PARKING LOT
LANDSCAPE
666.07
620 G/C Operat 62082000-80750 20019480 7/1/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
01 PLANTS FOR PARKING LOT
LANDSCAPE
159.51
620 G/C Operat 62082000-80750 20019551 7/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
01 PLANTS FOR THE PARKING
LOT
591.89
62082000-80750 1,417.47
630 S/D Operat 63083301-80030 20019378 6/24/2026 SLOAN ELECTRIC
CORPORATON
02 FIRST A DIVERTER 472.50
630 S/D Operat 63083301-80030 5009065 6/17/2026 PSOMAS GIS DATA INVT;ONLINE MAPS TOOLS;3/27-4/23;2026
1,783.27
630 S/D Operat 63083301-80030 5009220 7/8/2026 PSOMAS GIS DATA INVENTORY 2/27- 3/26/26
1,289.88
630 S/D Operat 63083301-80030 5009127 6/24/2026 REPUBLIC SERVICES INC 03 SW GRIT SEWER/BAG SCREEN
112.60
630 S/D Operat 63083301-80030 5009142 6/24/2026 EUROFINS LANCASTER LABORATORIES, INC.
03 SPECIAL WASTE 5/19/26 281.25
630 S/D Operat 63083301-80030 5009142 6/24/2026 EUROFINS LANCASTER LABORATORIES, INC.
03 SPECIAL WASTE 5/28/26 281.25
630 S/D Operat 63083301-80030 5009234 7/8/2026 EUROFINS LANCASTER LABORATORIES, INC.
03 SPECIAL WASTE 6/16/2026 281.25
630 S/D Operat 63083301-80030 5009088 6/17/2026 JENNETTE COMPANY, INC
25-CO-ES-888;BANDEL
PUMP;RETENTION PAY
3,826.80
630 S/D Operat 63083301-80030 20019432 6/24/2026 STORM WATER
INNOVATIVE SOLUTIONS,
INC.
MAINT AND CLEAN 14 TRASH
CAPTURE LOCATIONS
16,185.00
630 S/D Operat 63083301-80030 5009239 7/8/2026 MIKHAIL OGAWA ENGINEERING INC.
WW MGNT SUPPORTS SVCS
MAY26; 26-MOE-004
11,930.56
FUND BUDGET UNIT-ACCOUNT
CHECK
NUMBER
CHECK
DATE
NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
21, 2026 Item 4.b
July 21, 2026 City of Coronado Page 103
630 S/D Operat 63083301-80030 5009159 6/24/2026 SCA OF CA, LLC STREET SWEEPING APR 2026 17,769.50 630 S/D Operat 63083301-80030 5009159 6/24/2026 SCA OF CA, LLC STREET SWEEPING MAY 2026 17,769.50 63083301-80030 71,983.36
630 S/D Operat 63083301-80100 20019401 6/24/2026 T & T JANITORIAL, INC. 01 JANITORIAL MAY 2026 46.84 63083301-80100 46.84
630 S/D Operat 63083301-80110 20019541 7/8/2026 SDG&E-(PUBLIC
SERVICES ACCT)
01 ELEC 101 B AVE 4/15-5/14/26 163.81
630 S/D Operat 63083301-80110 20019377 6/24/2026 SDG&E-(PUBLIC
SERVICES ACCT)
01 ELEC 101 B AVE 5/15-6/15/26 186.71
630 S/D Operat 63083301-80110 20019377 6/24/2026 SDG&E-(PUBLIC
SERVICES ACCT)
01 ELEC 4/29-5/28/26 2,102.40
63083301-80110 2,452.92
630 S/D Operat 63083301-80111 20019266 6/17/2026 SDG&E-(PUBLIC
SERVICES ACCT)
01 NATGAS 4/15-5/14/26 1.06
630 S/D Operat 63083301-80111 20019377 6/24/2026 SDG&E-(PUBLIC
SERVICES ACCT)
01 NATGAS 5/15-6/15/26 2.41
63083301-80111 3.47
630 S/D Operat 63083301-80112 20019348 6/24/2026 CAL-AM WATER (PUBLIC
SERVICES ACCT)
01 780 CORONADO AVE 994.57
63083301-80112 994.57
630 S/D Operat 63083301-80132 5009101 6/24/2026 BARRETT ENGINEERED PUMPS, INC.
01 EXTRA CABLE FOR PINE
DIVERTER PUMP
1,502.04
630 S/D Operat 63083301-80132 20019378 6/24/2026 SLOAN ELECTRIC
CORPORATON
BANDEL SUB PUMP EXTRA
WORK
1,696.66
630 S/D Operat 63083301-80132 20019378 6/24/2026 SLOAN ELECTRIC
CORPORATON
REPAIR BANDEL PUMP 26,358.16
63083301-80132 29,556.86
630 S/D Operat 63083301-80210 20019544 7/8/2026 CELLCO PARTNERSHIP 02 CELL PH 5/11/6/10/26 70.96 630 S/D Operat 63083301-80210 20019384 6/24/2026 AT&T 01 HI WATER PERIOD 11 31.76 630 S/D Operat 63083301-80210 20019384 6/24/2026 AT&T 01 HI WATER PERIOD 12 31.76 63083301-80210 134.48
630 S/D Operat 63083301-80575 20019271 6/17/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
02 BANDELL PHASE/VOLTAGE
MONITORS
1,524.54
63083301-80575 1,524.54
FUND BUDGET UNIT-ACCOUNT
CHECK
NUMBER
CHECK
DATE
NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
21, 2026 Item 4.b
July 21, 2026 City of Coronado Page 104
630 S/D Operat 63083301-80650 20019190 6/8/2026 US BANK (IMPAC GOVT
SRVCS/CAL-CARD
01 WATERPROOF FOAM FOR
CONDUITTS
612.25
63083301-80650 612.25
630 S/D - NPDE 63083303-80030 5009093 6/17/2026 MIKHAIL OGAWA ENGINEERING INC.
SW PROGRAM SUPPORT;25-
MOE-003;MAY 2026
75,705.68
63083303-80030 75,705.68
FUND BUDGET UNIT-ACCOUNT
CHECK
NUMBER
CHECK
DATE
NAME DESCRIPTION TRANSACTION
AMOUNT
Warrant List for City Council Meeting July
21, 2026 Item 4.b
July 21, 2026 City of Coronado Page 105
CITY COUNCIL STAFF REPORT
Authorization to Award a Custodial Maintenance Services Contract for City Facilities to CCS Facility Services - San Diego, Inc., in the Amount of $632,328 Annually
RECOMMENDATION
Authorize the City Manager to execute a custodial maintenance services contract for City facilities to CCS Facility Services - San Diego, Inc. for a term of five years and an annual contract sum of $632,328.
BACKGROUND
The City’s current custodial service agreement contract is nearing the end of its maximum term. A Request for Proposals (RFP) was issued on February 17, 2026, seeking proposals from qualified firms able to perform professional janitorial services to approximately 156,000 square feet of City facilities at 16 separate locations. The RFP submittal deadline was March 17, 2026.
ANALYSIS
A total of 16 proposals were received. In accordance with Coronado Municipal Code 8.04.060 Section F (2), the proposals were evaluated to assess each potential vendor’s reliability, experience, availability, expertise, and cost in order to identify the proposer best able to meet the City’s requirements. An evaluation team composed of three City staff from the Facilities and Administration divisions reviewed the proposals and scored the submittals using a 100-point scoring methodology outlined in the RFP:
(30) Capabilities, Experience & Past performance- Each contractor was evaluated on their demonstrated capabilities and experience to provide the scope of services. (20) Proposed Approach- Each Contractor will be evaluated on the quality and viability of their proposed approach and their ability to meet the scope of services and overall goals of the project.
Contractor shall develop a comprehensive cleaning schedule outlining the frequency and scope of all janitorial services to be performed under this agreement. (20) Cost of Service- Each Contractor will be evaluated based on the quantity of the proposed cost of service.
(15) Staffing & Management Plan- Review the organizational chart, supervisor-to-cleaner ratios, and staff training programs.
(15) References & Reputation- Feedback from current and former clients regarding reliability and responsiveness.
Item 4.c
July 21, 2026 City of Coronado Page 106
Evaluation results are as follows:
Rank Company Cost
1 CCS Facility Services $632,328.00
2 Core Services, Inc. $810,144.12
3 T&T Janitorial $664,596.00
4 TP Janitorial Services, Inc $499,620.00
5 Aztec Landscaping, Inc. $667,019.04
6 Unicare Building Maintenance, Inc. $583,049.28
7 Excellence Professional Cleaning, Inc $966,000.00
8 New Hope Management, Inc $519,864.00
9 The Cavalry Cleaning Company $687,385.44
10 Monster Clean Incorporated $975,365.04
11 Velociti $774,036.72
12 MSC Janitorial Service, Inc. $637,310.04
13 Coast to Coast Preservations, Inc. $809,016.00
14 Frontline Facility Solutions LLC $859,800.00
15 Tracy Phillips Group, Inc. $539,004.00
16 Contract Services Group, Inc. $569,471.60
Based upon the scoring results, staff recommends that the contract be awarded to CCS Facility Services.
CCS was the top ranked responsive and responsible proposer deemed best able to meet the City’s requirements. The City’s RFP and scoring methodology was designed to select the vendor best able to meet its requirements at a fair price and provide the highest quality of services. Cost proposals for City custodial services ranged from $499,620.00 to $975,365.04. CCS Facility Services was the highest scored bid, at $632,328.00 and was assessed to be the best value and company best able to meet the city’s needs based upon the other submittals received. Staff recommends the agreement be authorized for a five-year term.
The City received an inquiry from one proposer providing information about an alleged wage and labor violation and requesting the City conduct an assessment to determine if the peer contractor (CCS) failed to comply with the disclosure requirements outlined in the solicitation. The City conducted a follow up assessment and is satisfied that CCS met the solicitation requirements based upon the information that was available at the time of submittal. CCS did not have any notice of any claims when the bid was submitted on March 17 and was only provided notice by the Department of Industrial Relations (DIR) of the claim on April 8. Further, the April 8 notice contained an incorrect claimant name, which was only rectified by DIR on April 30. Under these circumstances, CCS’ proposal was accurate at the time it was submitted on March 17, and there are no disclosure problems with the proposal. CCS is continuing to keep the City updated as to the status of the wage claim.
FISCAL IMPACT
The annual contract value of professional custodial services, City-wide, is $632,328 per year for a five-year contract term. Sufficient resources will be programmed annually into each department’s operations budgets to cover the cost of this service contract. Mid-year adjustments will be requested should they be necessary.
Item 4.c
July 21, 2026 City of Coronado Page 107
ALTERNATIVE
The Council may elect to reject all bids and not award the custodial maintenance services contract based on the results of the RFP process.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Not a project as defined under CEQA.
PUBLIC NOTICE
None Required.
ATTACHMENTS
1. Service Agreement
Submitted By: Public Services and Engineering / Eddie Torres Item 4.c
July 21, 2026 City of Coronado Page 108
AGREEMENT
FOR CONTRACT SERVICES FOR
CITY OF CORONADO
CCS Facility Services – San Diego, Inc.
CONTRACT NO. 26-GS-FAC-1109
THIS AGREEMENT FOR CONTRACT SERVICES (“AGREEMENT”) is made and entered by and between the CITY OF CORONADO, a California municipal corporation, hereinafter referred to as “CITY,” and CCS Facility Services – San Diego, Inc., a California corporation, hereinafter referred to as “CONTRACTOR.”
RECITALS
The CITY requires the services of an outside independent contractor, with a state license, to provide all labor, materials and supervision required perform routine and specialized janitorial services at various City facilities. These required services are described in detail in ATTACHMENT A: Scope of Services.
On February 17, the City sent out a notice inviting informal bids for this Agreement in accordance with Chapter 8.06 of the Coronado Municipal Code (“CMC”) and the Public Contract Code. The City received sixteen (16) responsive bids. CONTRACTOR was deemed the most qualified bidder.
On May 19, 2026, the City Council for the CITY approved this AGREEMENT and authorized the City Manager to execute the form of this Agreement.
CONTRACTOR warrants and represents itself as possessing the necessary experience, skills and qualifications to provide the services required by CITY and to ensure that all work is performed in a professional manner and the final product is of a high quality.
CONTRACTOR warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified and is fully qualified to perform those services within the specified time frame in accordance with the highest standards of CONTRACTOR’S profession.
The Director of Public Services & Engineering shall serve as CITY’S “Contract Officer” for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services. Any obligation of the CITY shall be the responsibility of the Contract Officer.
2021 Standard Service Agreement Template (ACA approved 7-21-21) SD #4816-1915-4163 v1
1 Attachment 1
Item 4.c
July 21, 2026 City of Coronado Page 109
2021 Standard Service Agreement Template (ACA approved 7-21-21) SD #4816-1915-4163 v1
The General Services Manager, Public Services & Engineering Department, shall serve as CITY’S “Project Coordinator” for this AGREEMENT.
NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONTRACTOR (individually “Party” and collectively “Parties”) agree as follows:
1.0 TERMS OF AGREEMENT
1.1 This AGREEMENT shall be in effect for a term of five (5) years beginning July 13, 2026, and ending July 12, 2031, during which time the CONTRACTOR shall commence and complete all of the services required pursuant to this AGREEMENT pursuant to Section 1.3 herein.
1.2 This AGREEMENT is a firm, fixed-price contract for all labor and materials including, but not limited to, performing high-level janitorial services to multiple facilities on behalf of the CITY.
All tasks to be performed are to be completed, or this AGREEMENT is otherwise terminated.
Prices shall remain firm upon execution of this AGREEMENT.
1.3 CONTRACTOR shall commence work under this AGREEMENT within the time period specified in Section 1.1. The work shall be completed per the schedule issued or approved by the CITY beginning from the date of commencement (the “CONTRACT TIME”) specified in the Notice to Proceed, as may be modified pursuant to the AGREEMENT. Time is of the essence in the performance of all obligations under this AGREEMENT, and all timing requirements shall be strictly adhered to unless otherwise modified in writing by the CITY. Failure to meet the schedule contained in this AGREEMENT is a default by the CONTRACTOR.
1.4 CONTRACTOR shall, without additional compensation, correct or revise any services performed pursuant to this AGREEMENT that do not meet the specifications and/or professional standards required of the CONTRACTOR.
2.0 SCOPE OF SERVICES (ATTACHMENT A)
2.1 CONTRACTOR shall provide CITY with the services and documents described in ATTACHMENT A, which is attached hereto and incorporated herein by this reference as though fully set forth at length and is hereinafter referred to as the “SERVICES.”
2.2 The general manner in which the CONTRACTOR shall render the SERVICES is set forth in ATTACHMENT A. While CITY is, in general, concerned with the manner in which the SERVICES are rendered, under this AGREEMENT, as represented by CONTRACTOR, it is not concerned with, nor shall it direct, the specific means and methods of operations on the part of CONTRACTOR in the performance of its SERVICES under this AGREEMENT.
CONTRACTOR shall provide all labor, materials, equipment, tools and services required by and shall perform all work described in this AGREEMENT.
3.0 FEE SCHEDULE/GENERAL INFORMATION (ATTACHMENT B)
2 Attachment 1
Item 4.c
July 21, 2026 City of Coronado Page 110
2021 Standard Service Agreement Template (ACA approved 7-21-21) SD #4816-1915-4163 v1
3.1 CONTRACTOR is hired to render the SERVICES and any payments made to CONTRACTOR are compensation, fully, for such services.
3.2 Payment to CONTRACTOR to render the SERVICES is set forth in ATTACHMENT B, which is attached hereto and incorporated herein by this reference as though fully set forth at length.
3.3 CONTRACTOR shall comply with all applicable Federal, State and local laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by CONTRACTOR hereunder.
4.0 CHANGES TO SCOPE OF WORK
4.1 CONTRACTOR shall not perform work in excess of the SERVICES without the prior written approval of the Contract Officer. All requests for extra work shall be by written change order submitted to the Contract Officer prior to the commencement of such work.
5.0 SUBCONTRACTING
5.1 Subcontracting is prohibited under this AGREEMENT.
6.0 ENTIRE AGREEMENT
6.1 This AGREEMENT and the incorporated attachments set forth the entire understanding of the Parties with respect to the subject matters herein. If there are any inconsistencies between the incorporated attachments and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the Parties, their officers, officials, agents, representatives, contractors, or employees shall be valid unless agreed to in writing by both Parties.
7.0 TERMINATION OF AGREEMENT
7.1 In the event of CONTRACTOR’S failure to prosecute, deliver, or perform the SERVICES, CITY may terminate this AGREEMENT immediately by notifying CONTRACTOR by certified mail of said termination. Thereupon, CONTRACTOR shall cease work and, within two (2) working days, place all work in progress in a safe and protected condition. The City Manager of CITY shall make a determination of the percentage of work that CONTRACTOR performed that is usable and of worth to CITY. Based upon that finding, CITY shall determine any final payment due to CONTRACTOR.
7.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days’ written notice to the CONTRACTOR. Prior to the fifteenth (15th) day following the giving of the notice, the CONTRACTOR shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The 3 Attachment 1
Item 4.c
July 21, 2026 City of Coronado Page 111
2021 Standard Service Agreement Template (ACA approved 7-21-21) SD #4816-1915-4163 v1
CONTRACTOR shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONTRACTOR shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.
CONTRACTOR hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.
8.0 LIQUIDATED DAMAGES/FORCE MAJEURE [Reserved]
9.0 COVENANT AGAINST CONTINGENT FEES
9.1 CONTRACTOR represents and warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONTRACTOR, to solicit or secure this AGREEMENT, and that CONTRACTOR has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this representation and warranty, CITY shall have the right to terminate this AGREEMENT without liability or, at CITY’S sole discretion, to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
10.0 STATUS OF CONTRACTOR
10.1 CONTRACTOR shall perform the SERVICES in a manner of CONTRACTOR’S own choice, as an independent CONTRACTOR and in pursuit of CONTRACTOR’S independent calling, and not as an employee of CITY. CONTRACTOR shall be under control of CITY only as to the result to be accomplished and the personnel assigned to the project. However, CONTRACTOR shall confer with CITY prior to implementing any changes proposed to the SERVICES. Neither CONTRACTOR nor CONTRACTOR’S employees shall be entitled in any manner to any employment benefits, including but not limited to, employer paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the Parties that neither CONTRACTOR nor its employees are to be considered employees of CITY, whether “common law” or otherwise, and CONTRACTOR shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees, representatives and agents.
11.0 ASSIGNMENT OF CONTRACT
11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR’s duties be delegated or sub-contracted, without the express written consent of the CITY.
12.0 INDEMNITY – HOLD HARMLESS
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12.1 To the fullest extent permitted by law, CONTRACTOR agrees that CITY and its elected and appointed boards, officials, officers, agents, employees, representatives and volunteers (individually and collectively, "CITY Indemnitees") shall have no liability to CONTRACTOR or any other person for, and CONTRACTOR shall indemnify, defend and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements, (collectively "Claims") that arise out of, pertain to, or relate to this AGREEMENT or any act or omission of CONTRACTOR or its officers, directors, representatives, employees, or agents(collectively “CONTRACTOR’S PERSONNEL”) in connection with this AGREEMENT, including, but not limited to, performance of or failure to perform the SERVICES.
12.2 CONTRACTOR’s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected and appointed boards, officials, officers, agents, employees, representatives or volunteers.
12.3 CONTRACTOR shall provide a defense (with counsel acceptable to CITY) to the CITY’s Indemnitees, or at the CITY’s sole option, reimburse the CITY’s Indemnitees for all costs, attorneys’ fees, expenses and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONTRACTOR is obligated to indemnify, defend and hold harmless the CITY pursuant to this AGREEMENT.
12.4 PERS Eligibility Indemnification. In the event that any of CONTRACTOR’s PERSONNEL is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of CONTRACTOR’s PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR’s PERSONNEL providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
12.5 Limitation of CITY Liability. The payment made to CONTRACTOR pursuant to this contract shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR’s PERSONNEL are entitled for performance of any work under this contract. Neither CONTRACTOR nor CONTRACTOR’s PERSONNEL are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONTRACTOR.
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12.6 Indemnification for Employee Payments. CONTRACTOR agrees to defend (with counsel acceptable to CITY), and indemnify and hold harmless the CITY for and against any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of CONTRACTOR or CONTRACTOR’s PERSONNEL for work done under this AGREEMENT.
12.7 The provisions of this Section 12 shall not be limited by any provision of insurance coverage that the CONTRACTOR may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this Section 12 shall survive expiration or termination of this AGREEMENT.
12.8 City shall timely notify the CONTRACTOR of the receipt of any third-party claim, relating to the AGREEMENT, and the City shall be entitled to recover its reasonable costs incurred in providing the notification.
12.9 Responsibility For Equipment. Notwithstanding anything in this AGREEMENT to the contrary, CITY shall not be responsible nor held liable for any damage whatsoever, including, but not limited to persons or property, resulting from or arising out of the use, misuse or failure of any equipment used by CONTRACTOR or any of its agents, or employees, even if such equipment has been furnished, rented or loaned to CONTRACTOR by CITY. Any and all equipment furnished, rented or loaned to CONTRACTOR by CITY is provided on an “as is” basis. CITY
MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED,
REGARDING ITS EQUIPMENT, AND HEREBY EXPRESSLY DISCLAIMS ALL
WARRANTIES OF ANY KIND, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
The acceptance or use of any CITY equipment by CONTRACTOR or its agents, or employees shall be with all faults and shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse or failure of such equipment. CONTRACTOR HEREBY RELEASES, WAIVES, DISCHARGES AND
CONVENANTS NOT TO SUE CITY FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS RELATING TO ANY CITY EQUIPMENT.
13.0 INSURANCE
13.1 CONTRACTOR shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the SERVICES and the results of that work by CONTRACTOR’S PERSONNEL. Insurance shall be placed with insurers with a current A.M.
Best’s rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.
13.2 CONTRACTOR shall obtain, and during the term of this AGREEMENT shall maintain, policies of general liability, automobile liability, contractual liability and property damage 6 Attachment 1
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insurance from an insurance company or companies authorized to be in business in the State of California, in an insurable amount of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the full term of this AGREEMENT and shall not be canceled, terminated, or allowed to expire or not be renewed without thirty (30) days prior written notice to CITY from the insurance company, and shall contain a blanket waiver of subrogation. Statements that the carrier “will endeavor” and “failure to mail such notice shall impose no obligation or liability upon the company, its agents or representatives,” will not be acceptable on insurance certificates. Maintenance of specified insurance coverage is a material element of this AGREEMENT.
13.3 Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:
13.3.1 Commercial General Liability (CGL). CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR’s primary policy.
13.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT's automobiles, including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000.00 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
13.3.3 Workers' Compensation. CONTRACTOR shall maintain Worker’s Compensation insurance for all of CONTRACTOR's PERSONNEL who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
13.4 The CITY and its officers, officials, employees, agents, representatives and volunteersshall be named as additional insureds on the required liability policies with respect to liability arising 7 Attachment 1
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out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001), which shall be submitted to the CITY.
13.5 All policies shall contain a provision stating that the CONTRACTOR’S policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13, which shall be submitted to the CITY. This provision shall apply regardless of any language of the policy maintained by the CONTRACTOR during the term of this AGREEMENT.
13.6 Before CONTRACTOR shall employ any person or persons in the performance of the AGREEMENT, CONTRACTOR shall procure a policy of Workers' Compensation Insurance as required by the Labor Code of the State of California or shall obtain a certificate of self-insurance from the Department of Industrial Relations.
13.7 Prior to commencement of work under this AGREEMENT, CONTRACTOR shall furnish to the Contract Officer proof of the insurance required in this section. Failure by the Contract Officer to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONTRACTOR to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph 7.1 above.
13.8 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when deemed necessary and prudent by City's Risk Manager based upon economic conditions, recommendation of professional insurance advisors, changes in statutory law, court decisions or other relevant factors. The CONTRACTOR agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract).
Upon request by CITY, CONTRACTOR shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.
13.9 Any deductibles or self-insured retentions are the responsibility of CONTRACTOR and must be declared to and approved by the CITY. At the CITY's option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
13.10 CONTRACTOR hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.
14.0 DISPUTES
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14.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party’s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the CITY’s full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.
14.2 If the dispute remains unresolved for ten working (10) days following the City Manager’s determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.
15.0 NOTICES
15.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail.
15.2 For the purposes hereof, unless otherwise provided in writing by the Parties hereto, the address of the Parties and the proper person to receive any notice on each Party’s behalf is:
For CITY:
Eddie Torres
General Services Manager
Public Services & Engineering Department
City of Coronado
101 B Avenue
Coronado, CA 92118
For CONTRACTOR:
Maryll Betzold
Director of Government Services
CCS Facility Services – San Diego, Inc.
7330 Engineer Rd B
San Diego, CA 92111
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15.3 CONTRACTOR represents and warrants that its employer's identification number is 46- 4362347, and its Department of Industrial Relations number is JS-LR-1001010971.
16.0 CONTRACTOR’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986
16.1 CONTRACTOR certifies that CONTRACTOR is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements including, but not limited to, verifying the eligibility for employment of all agents and employees before they perform any SERVICES under this AGREEMENT.
17.0 GENERAL PROVISIONS
17.1 Accounting Records. CONTRACTOR shall keep records of the direct reimbursable expenses pertaining to the SERVICES. CONTRACTOR shall keep such records on a generally recognized accounting basis. These records shall be made available to the Contract Officer, or the Contract Officer's authorized representative, at mutually convenient times, for a period of three (3) years from the completion of the SERVICES.
17.2 Contract Officer. The Director of Public Services & Engineering shall serve as the CITY’s “Contract Officer” for this AGREEMENT and has the authority to direct the CONTRACTOR, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY shall be the responsibility of the Contract Officer.
Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.
17.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a state court in the County of San Diego. CONTRACTOR hereby irrevocably consents to service outside the State of California and to the personal jurisdiction of and exclusive venue in the state and federal courts in the County of San Diego, California and waives any objection to such jurisdiction or venue. CONTRACTOR hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.
17.4 Business Certificate. CONTRACTOR is required to obtain and maintain a City Business Certificate during the duration of this AGREEMENT.
17.5 Compliance with Law. The CONTRACTOR shall be responsible for complying with all local, state, and federal laws, rules, regulations, orders, policies, protocols and guidance, whether or not said laws are expressly stated or referred to herein, including, but not limited to complying with COVID-19 sanitation protocols, health orders and guidance.
17.6 Bonds. [Reserved]
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17.7 Responsibility for Others. CONTRACTOR shall be responsible to the CITY for its services. CONTRACTOR shall not be responsible for the acts or omissions of other parties engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.
17.8 Drafting Ambiguities. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision that is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.
17.9 Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Attachments, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT and shall cooperate in good faith to resolve the same.
17.10 Non-Discrimination. CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.
17.11 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.
17.12 Waiver. No waiver by either Party of a breach by the other Party of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or condition herein 11 Attachment 1
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contained. No waiver of any default of either Party hereunder shall be implied from any omission by the other Party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect default other than as specified in said waiver.
17.13 Third Parties. No provision contained in the AGREEMENT shall create or give to third parties any claim or right of action against the CITY or CONTRACTOR or their respective officers, directors, officials, employees, representatives, contractors, or agents.
17.14 Survival. The provisions of the AGREEMENT that by their nature survive termination or final completion of the AGREEMENT, including all warranties, indemnities, payment obligations, and the CITY's right to audit CONTRACTOR's books and records, shall remain in full force and effect after final completion or any termination of the AGREEMENT.
17.15 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either Party will be excused from performance of such portion or portions of this AGREEMENT as shall be found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.
17.16 Exhibits Incorporated. All Attachments/Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
[SIGNATURES CONTINUED ON NEXT PAGE]
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18. SIGNATURES
18.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.
CITY: CONTRACTOR:
By: ______________________________
Tina Friend
City Manager
By: ______________________________
Ryan Bunn
Vice President of Business Development
Date: _____________________________ Date: ____________________________ By: ______________________________
Cameron Hall
Regional Vice President
Date: ____________________________
APPROVAL AS TO CONTENT:
____________________________________ ___________________ Leon P. Firsht Date
Director of Public Services & Engineering
APPROVAL AS TO FORM:
____________________________________ ___________________ Johanna N. Canlas, City Attorney Date
ATTEST:
____________________________________ ___________________ Kelsea Holian MMC, City Clerk Date
I. REQUIRED CERTIFICATES:
1. CONTRACTOR'S CERTIFICATE REGARDING WORKERS’ COMPENSATION II. ATTACHMENTS
1. SCOPE OF SERVICES (ATTACHMENT A);
a. Exhibit I Personnel List
2. FEE SCHEDULE/GENERAL INFORMATION (ATTACHMENT B);
3. CERTIFICATION that CONTRACTOR (ATTACHMENT C) and;
4. RECYCLED-CONTENT AND RECYCLABLE PAPER CERTIFICATION
(ATTACHMENT D)
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CONTRACTOR’S CERTIFICATE REGARDING WORKERS’
COMPENSATION
Section 3700 of the California Labor Code provides in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
A. By being insured against liability to pay compensation to one or more insurers duly authorized to write compensation insurance in this state.
B. By securing from the Director of Industrial Relations a certificate of consent to self-insure … which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his other employees...."
I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of any of the work of the foregoing AGREEMENT.
Contractor Name: CCS Facility Services – San Diego, Inc.
Signature:
Name: Ryan Bunn
Title: Vice President of Business Development
Contractor Address: 7330 Engineer Rd B
San Diego, CA 92111
NOTE: In accordance with Article 5, commencing at Section 1860, Chapter 1, Part 7, Division 2, of the Labor Code, the above certificate must be signed and filed with the awarding body prior to performing any work under this AGREEMENT.
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ATTACHMENT A
SCOPE OF SERVICES
I. GENERAL TERMS & CONDITIONS:
CONTRACTOR shall provide all labor, materials and supervision required to provide all labor, materials and supervision required perform routine and specialized janitorial services at various City facilities. As further described below, CONTRACTOR shall provide to the Project Coordinator a written schedule of work to be done. If applicable CONTRACTOR shall perform all necessary pedestrian and traffic control.
CONTRACTOR shall carefully examine the work site. The execution of this AGREEMENT by the CONTRACTOR shall be considered evidence that the CONTRACTOR has investigated, and is satisfied as to, the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this AGREEMENT.
CONTRACTOR shall maintain compliance with the City of Coronado Municipal Code, Title 61, regarding storm water run-off system discharge regulations and requirements, California Regional Water Quality Control Board, San Diego Region Order No. R9-2013- 0001 and National Pollutant Discharge Elimination System (NPDES) No. CAS0109266, as well as the Best Management Practices (BMPs) referred to in the CITY’S Jurisdictional Runoff Management Plan (JRMP), Section 7, Industrial and Commercial, subsection 7.3.3, Updated BMP Requirements. Examples of such BMPs are described in the flyer “Clean Coastlines, City of Coronado, a Pollution Prevention Guide for the Construction Community.” This document may be read and/or downloaded from the City’s website at:
https://www.coronado.ca.us/pollutionpreventionguidelines Violations of any of the requirements may lead to a civil penalty up to $10,000 per day, per violation and is considered a breach of the AGREEMENT.
CONTRACTOR performance shall present a professional image and a high standard of quality and technical competence at all times. Total responsibility for this is placed upon CONTRACTOR. If a conflict occurs between “Best Management Practice” and the specification, “Best Management Practice” shall prevail and the CITY shall be notified of any necessary changes to the specified operations/materials. 15 Attachment 1
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II. CONTRACT DOCUMENTS
A. PERSONNEL LIST: Exhibit I
B. PROJECT SPECIFICATIONS: N/A
III. PERFORMANCE SPECIFICATIONS
A. GENERAL SPECIFICATIONS:
These specifications are intended to cover all labor, materials and supervision to provide all labor, materials and supervision required perform routine and specialized janitorial services at various City facilities. Work or materials of a minor nature that may not be specifically mentioned, but that may be reasonably assumed as necessary for the completion of this work shall be performed by CONTRACTOR as if described in the specifications.
B. CONTRACTOR SHALL:
GENERAL PROVISIONS
Contractor shall provide and/or purchase all equipment, labor and materials required to perform the following services in a satisfactory manner:
1. Contractor shall perform a baseline cleaning as part of the regular monthly service of the facilities listed. This baseline cleaning will remove all visible spots, discoloring, smudges, dust, and all other filth from all areas high and low. This baseline cleaning will also include those areas in the Library ceiling appurtenances that are hidden from view and hard to reach. This baseline cleaning will establish the model for all cleanings during the term of this contract.
2. Contractor shall provide janitorial services for the City of Coronado facilities listed in this document.
3. Contractor shall provide and/or purchase all services, products, equipment, vehicles, and employees as defined in this document.
4. Contractor shall adhere to all scheduling as defined in this document unless a schedule change has been approved by the City in writing.
5. Contractor shall develop a comprehensive cleaning schedule outlining the frequency and scope of all janitorial services to be performed under this agreement.
This schedule must include, but is not limited to, daily, weekly, and monthly tasks and should reflect the specific needs of each Facility. The Contractor shall submit the proposed cleaning schedule to the General Services Manager for review and approval within three (3) business days of contract commencement. Any updates 16 Attachment 1
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or changes to the schedule must be communicated in writing and approved by the City prior to implementation.
6. Contractor shall provide additional janitorial services, as needed, and as defined by change order(s) or proposal(s) for events and/or special considerations for the City of Coronado.
7. Contractor shall provide janitorial services as defined in this document for the City of Coronado Independence Day Parade as per City event schedule. 8. Contractor shall provide janitorial services as defined in this document for special events, including but not limited to Concerts in the Park.
8. Contractor shall maintain a current City of Coronado business certificate.
9. Contractor shall maintain compliance with the City of Coronado Municipal Code, Title 61, regarding storm water runoff system discharge regulations and requirements, and San Diego Regional Water Quality Control Board (SDRWQCB) National Pollutant Discharge Elimination System (NPDES) Order No. 2013-0001.
Compliance includes the implementation of practical methods, known as Best Management Practices (BMPs), which shall be used to protect the environment and to comply with regulatory requirements. Power washing and other wash water runoff shall be recovered and disposed of properly. Violations of any of these requirements may lead to a civil penalty of up to $10,000 per day, per violation.
10. Contractor shall present a professional image and maintain a high standard of quality and technical competence. Total responsibility for this is placed upon the Contractor. If conflict occurs between “Best Management Practice” and the specification, “Best Management Practice” shall prevail and the City shall be notified of any necessary changes to the specified operations/materials.
FACILITIES SERVICED
Location Time of Service Frequency of Service and
Instructions (Daily refers to 7
days a week)
1. City Hall, 1825 Strand Way 9 pm to 4 am
9 pm to 4 am
1 pm to 3 pm
-Exterior Public Restroom Daily
-Interior M-F
-Council Chambers Ext Public
Restrooms every 1st & 3rd Tuesday
of the month
2. Community Center, 1845
Strand Way
9:30 pm to 5 am
9 am to 1 pm
-Public Areas Daily
-Both Male and Female
Restrooms Portered and Cleaned
M-F (restrooms are open for
public use during this time, 1 ea.
Male and 1 ea. Female porter
required)
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1 am to 5 am
1 am to 5 am
1 am to 5 am
-Offices Daily
-Banquet Rooms Daily (contractor
may skip non-event days)
-Restrooms Daily
3. Boathouse & Club Room,
1985 Strand Way
9 pm to 4 am -Daily
4. Station 36 Fire Station, 1001
Sixth Street
6 am to 7 am -Front Offices M-F
-Restrooms (front office and Fire
Chief’s) Daily
5. Police Station, 700 Orange
Avenue
6 pm to 7 am
6 pm to 7 am
6 pm to 7 am
6 pm to 7 am
-Restrooms, Locker Rooms, Break
Rooms, Holding Cells, Briefing
Room, and Dispatch Daily
-Showers and Locker Rooms
Deep Cleaned Bi-Annually
-Evidence room*
-All Other Areas M-F
6. Library, 640 Orange Avenue 9 pm to 4 am
1 pm to 3 pm
-Daily
-Porter Service all areas as
directed M-F
7. Public Services
Administration Building and
Fleet Shop Restroom 101 B
Avenue
9 pm to 4 am
9 pm to 4 am
-Restrooms and Break Room
Daily
-All Other Areas M-F
8. Tennis Center and Restrooms,
1501 Glorietta Blvd.
8 pm to 5 am -Daily
9. Lifeguard Tower, 920 Ocean
Blvd.
9 pm to 7 am
9 pm to 7 am
-Daily During Summer Months
(June 1 to Sept. 1)
-Monday & Thursday Remainder
of Year
10. Lifeguard Headquarters
Facility, 930 Ocean Blvd.
9 pm to 7 am
9 pm to 7 am
-Daily During Summer Months
(June 1 to Sept. 1)
-Monday & Thursday Remainder
of Year
11. Glorietta Bay Park Public
Restroom, 1975 Strand Way
8 pm to 11 pm
1 pm to 3 pm
-Daily, Lock Upon Exiting
-Saturday, Sunday, Holiday**
-Daily porter service during
summer
12. Spreckels Park Public
Restroom, 603 Orange
Avenue
8 pm to 11 pm
1 pm to 3 pm
4 pm to 7 pm
1 pm to 3 pm
-Daily, Lock Upon Exiting
-Saturday, Holiday
-Sunday**
-Daily Porter Service During
Summer
13. Cays Park Public Restroom,
102 Grand Caribe Causeway
8 pm to 11 pm
1 pm to 3 pm
1 pm to 3 pm
-Daily, Lock Upon Exiting
-Saturday, Sunday, Holiday**
-Daily Porter Service During
Summer
14. Central Beach Restroom, 900
Ocean Blvd.
8 pm to 11 pm
12 pm to 1 pm
1 pm to 3 pm
-Daily, Lock Upon Exiting
-Daily
-Daily Service During Summer
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15. North Beach Public
Restroom, 300 Ocean Blvd.
8 pm to 11 pm
12 pm to 1 pm
1 pm to 3 pm
-Daily, Lock Upon Exiting
-Daily
-Daily Service During Summer
16. John D. Spreckels Center,
1019 7th Street
11 pm to 6 am
11 pm to 6 am
1 pm to 3 pm
-Daily, Lock Upon Exiting
-Saturday
-Daily Service During Summer
*Evidence Room will be scheduled with the facility contact for mopping and vacuuming once a week as scheduled with Police Staff
**Summer Months Only Jun 1 thru September 1 except for 12. Spreckels Park Public Restroom
ADDITONAL CLEANING SCHEDULE INFORMATION
1. Independence Day Parade, Fireworks and Activities - In addition to the above provided “MAIN FACILITY CLEANING SERVICE,” the locations listed below on the schedule for “PUBLIC RESTROOM CLEANING SERVICE” require continuous cleaning from 8:00 a.m. to 11:00 p.m. during Coronado’s annual Independence Day parade, fireworks, and other scheduled activities this date.
Three cleaning crews consisting of a man and a woman will be needed for Independence Day.
Crew #1 will be located at Glorietta Bay and will service: 1. City Hall, exterior restrooms; 3.
Boathouse Club Room, exterior restrooms; 12. Glorietta Bay Park Public Restrooms; and 9.
Tennis Center Restrooms. Crew #2 will be located in the middle of town and will service: 13.
Spreckels Park Public Restrooms; and 5. Police Station, exterior public restrooms. Crew #3 will be located at the main Coronado beach and will service: 15. Central Beach Restroom; 16.
North Beach Restroom; and the portable public restrooms placed in this area for the holiday.
In addition to the locations in (a) each of the 3 cleaning crews will have 10 portable toilets in their work zone to maintain this date for a total of 30 portable restrooms.
Dumpsters will be located at each site this date by the City to assist each of the 3 cleaning crews in servicing these areas.
2. Concerts in the Park Event - Spreckels Park Public Restroom, starting the weekend before Memorial Day and continuing for 18 weekends, service includes cleaning of two portable restroom trailers and continuous cleaning and emptying trash cans in the park. A cleaning crew of 3 people will be needed for these events for 8 hour shifts. (2 p.m. to 10 p.m.) on Sundays with scheduled Concerts in the Park event. A dumpster is provided by the City for this event.
3. Additional Special Events - The City reserves the right to request cleaning services for additional special events as needed. For any such event, the City will provide the Contractor with the event schedule and scope of services at least one (1) week prior to the event date.
4. All work under this section shall be billed on a separate invoice. Invoices shall show itemized hours worked and material costs directly related to the event or additional work.
Contractor must provide supporting documentation for all material costs billed related to special events or additional work under this section.
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PUBLIC RESTROOM CLEANING SERVICE
LOCATION AREA
1. City Hall, 1825 Strand Way Exterior Public Restroom
3. Boathouse Club Room, 1985 Strand Way Exterior Public Restroom
5. Police Station, 700 Orange Avenue Public Restroom
8. Tennis Center, 1501 Glorietta Blvd. Public Restroom
11. Glorietta Bay Park, 1975 Strand Way Public Restroom
12. Spreckels Park, 603 Orange Ave Public Restroom
13. Cays Park, 102 Grand Caribe Causeway Public Restroom
14. Central Beach, 900 Ocean Blvd. Public Restroom
15. North Beach, 300 Ocean Blvd. Public Restroom
FACILITY EXTERIOR CLEANING SERVICE
LOCATION AREA FREQUENCY
1. City Hall, 1825 Strand Way Patio Area (785 SF)
Glass Barrier at Promenade both sides from
community center to City Hall (1,431 linear
feet. 2 feet height; clean both sides)
-Daily
-Tri-Annual
2. Community Center, 1845
Strand Way
Patio Area (3,815 SF)
Aquatics Deck Area Trash and Litter Removal
(18,565 SF)
Pool Glass Barrier (383 Linear feet. 6ft height;
clean both sides)
-Daily
-Daily
-Tri-Annual
5. Police Station, 700 Orange
Avenue
Courtyard and All Second-Floor Patio Areas
(3,992 SF)
-Daily
6. Library, 640 Orange Avenue Children’s Courtyard (1,290 SF) Plaza (1,300 SF)
North Side Ramp Railings (260 ft)
-Daily
-Daily
-Quarterly
16. John D. Spreckels Center,
1019 7th Street
Patio Area Adjacent to Orange Avenue
(1,010 SF)
Covered Patio (1,000 SF)
-Daily
-Daily
1. BEST MANAGEMENT PRACTICES
1.1 Do not allow contaminated water or cleaning solution to enter the storm water system.
1.2 Best Management Practices: This work must be in compliance with all current and future water quality requirements as set out in Coronado’s Municipal Code Title 61 ‘Stormwater and Urban Run-Off Management and Discharge Control’ and State and Federal requirements.
2. COMPANY EMPLOYEES AND VEHICLES
2.1 Contractor will supply a pool of employees sufficient to meet the agency’s needs.
2.2 Contractor will provide or pay for their employees to wear clean, neat appearing uniforms that will be worn while working on City premises. Uniforms will consist of a polo shirt 20 Attachment 1
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or other collared shirt with name tag and Contractor’s identification badge and full-length work pants.
2.3 Vehicles used will have the Contractor’s name or logo permanently affixed to the front doors of both passenger and driver’s side.
2.4 Contractor’s vehicles will be clean, orderly and in good working order.
2.5 Contractor and his employees will be courteous and show respect to the public, City employees and other Contractor employees at all times. Use a friendly voice tone and offer assistance when necessary.
2.6 Contractors and his employees must successfully complete a criminal record check after providing the Coronado Police Department two current passport size photos, a completed request for Live Scan service, a completed Janitorial Application, and a copy of the applicant’s driver license or Government issued identification.
2.7 The applicant will need to contact the Coronado Police Department at 619-522-7366 to schedule an appointment to be Live Scanned and have their photo taken for the City-issued contractor identification card.
2.8 Once the applicant has been live scanned (fingerprinted), the Coronado Police Department must wait for a response from the Department of Justice.
2.9 The Department of Justice may send the Coronado Police Department a 30-day, 60-day or 90-day delay on the applicant. The City has no control over these delays. This occurs when applicants have common names, have been previously permitted, or have prior criminal history or arrest information on file. No applicants will be approved and no issuance of keys, security codes, or access information for any City facility will be provided by the contractor or the City to the applicant until all information has been received from the Department of Justice and that applicant cleared by the City and a City of Coronado contractor identification card issued.
2.10 Contractor will pay the $54 fee for Live Scan for each employee working within City facilities.
2.11 The employee will be placed on subsequent notification. This requirement allows the department to receive notification of any arrest subsequent to the Live Scan check.
2.12 Contractor is responsible for their employees’ actions on these sites.
2.13 Contractor will ensure that his employees do not have other “unapproved” personnel including children in the facilities or in the Contractor’s vehicles outside the facility. 21 Attachment 1
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2.14 Contractor will ensure that his employees do not store personal property of any kind in or on City facilities.
2.15 Contractor will not issue, loan or otherwise allow the procurement of keys, access information, or codes to anyone, including employees, without first receiving authorization from the City Representative and without first successfully completing the background check and Live Scan and submitting said documentation to the City Representative.
2.16 Contracted employees will refrain from making or receiving personal calls during working hours. Non-emergency calls should be made during breaks or lunch.
3. BUILDING SECURITY
3.1 Report to the City Representative in writing any walls, rooms, carpeting, equipment and furniture damaged by vandalism, graffiti, stains, water leaks, etc.
3.2 Secure and lock all doors before leaving unoccupied buildings and Public Restrooms.
3.3 Turn off all lights not left on for security reasons as instructed.
3.4 Activate intrusion alarm security systems after completing work and before leaving buildings.
3.5 Deactivate security systems before entering buildings at the beginning of work as instructed and where applicable.
3.6 Report in writing to the City Representative security system false alarms activated by Contractor’s employees or otherwise occurring during janitorial service when no City employee is present.
3.7 Provide to the City Representative a list of the keys and codes issued to Contractor’s employees. This list will include employee names, addresses and telephone numbers that these codes and keys are issued to. Contractor will notify the City Representative of all and any keys or other pass code information lost by Contractor’s employees.
3.8 Contractor shall not duplicate keys without first receiving written permission from the City Representative.
3.9 Contractor is responsible for retrieving all City security information from those employees no longer employed by the Contractor, for whatever reason.
3.10 Contractor will notify the City Representative of any Contractor employee whose employment has been terminated that has or does have City security information or appurtenances.
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3.11 Contractor is responsible for the cost of any re-keying, entry code, or security code changes needed due to non-retrieval of this security information, keys or appurtenances from their past employees.
4. CITY HOLIDAY SCHEDULE
4.1 The City of Coronado Public offices will be closed in observation of the following holidays. Cleaning service will continue as per schedule for those locations that receive daily cleanings per this document. City offices will not be cleaned on these dates:
New Year’s Day (January 1)
Martin Luther King’s Birthday (third Monday in January) Washington’s Birthday (third Monday in February)
Memorial Day (last Monday in May)
Juneteenth (Beginning on June 19, 2027)
Independence Day (July 4)
Labor Day (first Monday in September)
Veterans’ Day (November 11)
Thanksgiving (fourth Thursday in November)
The day after Thanksgiving (fourth Friday in November)
Christmas Eve (December 24)
Christmas Day (December 25)
City of Coronado Community Center, Tennis Center and Boathouse Club Room are closed on Christmas, Independence Day and Thanksgiving. No cleaning needed for these dates in these facilities.
5. TASKS
5.1 The Contractor will purchase, supply and replenish all products including, but not limited to, toilet paper, paper towels, soap, plastic liners etc.
5.1.1 Contractor shall comply with the requirements of SB 1383 and Public Contract Code Sec. 12153-12217, including the procurement of paper products and printing/writing papers that:
• Meet or exceed minimum postconsumer recycled-content requirements specified in PCC Sec. 12209;
• Are eligible to be labeled with an unqualified recycled label per 16 CFR 260.12; and
• Are certified by the Contractor using the Recycled Content and Recyclable Paper Certification (Attachment F). Contractor shall submit this certification with initial proposal submittal and upon each change of product.
5.2 The Contractor will supply all equipment in good working order including, but not limited to, janitorial vehicles, cleaning supplies, vacuum cleaners, floor scrubbers, chemicals and all other cleaning appurtenances.
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5.3 Contractor will stock in good order, in the janitorial closet or other provided area at each facility listed, with the exception of 4. Station 36 Fire Station, two cases of all paper products used at that facility and two gallons of each chemical product, along with all other cleaning appurtenances such as, but not limited to, broom, clean mop, bucket, dust pan, fox tail brush, toilet brush, and other cleaning items. 4. Station 36 Fire Station will not need paper products or chemical cleaning products stored at that location and storage for these items will not be provided for Contractor by City.
5.4 Contractor will separate all recyclable material from other refuse and deposit in appropriate receptacle at each FACILITIES SERVICED location.
5.5 Contractor will separate all organic waste material from other refuse and deposit in appropriate receptacle at each FACILITIES SERVICED location.
5.6 Contractor will leave each facility visually clean having wiped, spot removed, dusted mopped, vacuumed, emptied or otherwise cleaned each area per this document to the standards defined within this document, industry standard and City expectation.
5.7 The following is a guideline for cleaning these areas as defined in this document. The intent of this document and the City of Coronado is to find these areas visually clean, all hard surfaces sanitized, all fabrics unstained, vacuumed and ready for use upon entry every day. All areas should smell clean but should not have a bold cleanser smell upon entry.
5.7.1 Restroom, Locker Rooms and First Aid Station Daily Cleaning:
• Restock all supplies so that all dispensers are completely full at the conclusion of each service.
• Empty trash and sanitary napkin containers, sanitize and install new liner. • Check for stoppages in toilets and urinals by flushing and observing; use a plunger if necessary. Notify Public Services at (619) 522-7380 for continued stoppages or any leaks.
• Remove all webs, dust, litter, debris and markings, wipe clean and sanitize all surfaces including doors, sills, partitions (as needed), walls (as needed), ceilings (as needed), mirrors, counter tops, tables, benches, chairs, vents, toilets and conventional urinals, etc. This includes, but is not limited to, wads of paper stuck on ceilings, tape, graffiti, etc.
• Clean with the approved degreaser, scrub brushing discolored areas of built-up deposits, all hard-surfaced floors that are not waxed or otherwise sealed with water-based sealants. Rinse, mop or squeegee to minimize cleanser buildup and a non-slip surface.
• Clean all waxed, or otherwise sealed with a water-based sealant, floors to remove all visible cleanser buildup, soil, filth or other discoloring. • Clean all vinyl and laminate flooring with the approved no-rinse cleaner for all vinyl floors.
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• Clean, sanitize and remove all soap build-up, mildew, visible filth and discoloring from all tile surfaces, grouts, sinks, shower stalls, shower doors and curtains.
• Dump at least 1 quart of mop bucket used cleaning solution into the floor drain when applicable.
• Waterless urinals will be wiped clean after applying manufacturer approved cleaner. No other cleaning materials or fluids, including clean water, will be dumped or applied to these urinals.
• Police Station showers and locker rooms will be deep cleaned bi-annually.
5.7.2 Kitchen, Prep Kitchen, Catering Kitchen, Break Rooms, Concessions, Snack Bar and Lunchroom Area Daily Cleaning:
• These areas must meet or exceed County of San Diego health standards each and every cleaning.
• Restock all supplies so that all dispensers are completely full at the conclusion of each service.
• Empty trash and containers, sanitize and install new liner. • Remove all webs, dust, litter, debris and markings, wipe clean and sanitize all surfaces including doors, sills, partitions (as needed), walls (as needed), tables, ceilings (as needed), cabinets, chairs, vents, microwaves, toaster oven, range top, oven, coffee machine, sinks, dishwasher, refrigerator exterior surfaces, etc.
• Clean with the approved degreaser, scrub brushing discolored areas of built-up deposits, all hard-surfaced floors that are not waxed or otherwise sealed with water-based sealants. Rinse, mop or squeegee to minimize cleanser buildup and a non-slip surface.
• Spots clean all carpeted floors, fabric-covered furniture, windows and other areas periodically cleaned with a city-approved fabric or carpet spot cleaner. • Spot clean all windows and other areas periodically cleaned. • Clean all vinyl and laminate flooring with the approved no-rinse cleaner for all vinyl floors.
• Vacuum all carpeted floors and other fabric-covered furniture. • Clean all waxed, or otherwise sealed with a water-based sealant, floors to remove all visible cleanser staining, soil and filth buildup or other discoloring.
• Clean, sanitize and remove all soap build-up, visible filth and discoloring from all tile surfaces, sinks and other areas.
• Dump at least 1 quart of mop bucket used cleaning solution into the floor drain when applicable.
5.7.3 Kitchen and Lunchroom Area Weekly (Friday Night) Cleaning:
• Remove all uneaten food and unlabeled containers from the refrigerator, wipe clean and sanitize all interior surfaces. Leave all condiments undisturbed such as, but not limited to, mayonnaise, ketchup, hot sauce, salad dressing, butter, etc.
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• This cleaning only applies to Public Services admin conference room and lunchroom, City Hall north and south lunchrooms, and Police dispatch and second floor lunchroom.
5.7.4 Club Rooms, Reception Areas, Halls, Lobby Areas, Great Room Areas, Copy Rooms, Vestibule, Playhouse, Box Office, Dressing Rooms, Fitness Rooms, Children’s Rooms, Gymnasium, Dance Studio, Office Areas, Dispatch Areas and Interior Equipment Staging Areas, Reading Areas, Conference Rooms, Hallways, Courtyards, Plazas, Patios Daily Cleaning:
• Restock all supplies so that all dispensers are completely full at the conclusion of each service.
• Empty trash and containers, sanitize and install new liner. • Remove all webs, dust, litter and debris and markings, wipe clean and sanitize all surfaces including doors, sills, partitions (as needed), walls (as needed), light fixtures, cabinets, chairs, sound equipment, vents, tables, shelves (where they are clear of materials), desks
• (where they are clear of papers), etc.
• Wipe all natural wood surfaces with furniture polish. • Clean all travertine and other natural stone with a city-approved cleaner. • Clean with the approved degreaser, scrub brushing discolored areas of built-up deposits, all hard-surfaced floors that are not waxed or otherwise sealed with water-based sealants. Rinse, mop or squeegee to minimize cleanser buildup and a non-slip surface.
• Sweep all interior areas as needed.
• Blow and/or sweep all exterior areas as needed
• Clean all waxed, or otherwise sealed with a water-based sealant, floors to remove all visible cleanser staining, soil and filth buildup or other discoloring.
• Clean, sanitize and remove all soap build-up, visible filth and discoloring from all tile surfaces and grouts, sinks, counters, epoxy flooring, and other areas.
• Clean all vinyl and laminate flooring with the approved no-rinse cleaner for all vinyl floors.
• Dump at least 1 quart of mop bucket used cleaning solution into the floor drain when applicable.
• Spot clean all carpeted floors, fabric-covered furniture, windows and other areas periodically cleaned with a city-approved fabric or carpet spot cleaner. • Vacuum all carpeted floors and other fabric-covered furniture.
5.7.5 Window Cleaning
• All interior windows up to and including 8’ from the floor will be spot cleaned for smudges, handprints or other markings daily. • All exterior windows up to and including 8’ from the floor, patio, walkway or landscaping will be spot cleaned for smudges, handprints, bird droppings, plant sap, or other markings daily.
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• All interior and exterior windows up to and including 8’ from the floor, patio, walkway or landscaping will be cleaned monthly.
• All other windows that cannot be reached for adequate cleaning without the aid of ladder or lift device will be cleaned bi-annually. . • All Library exterior windows will be cleaned monthly on the first Wednesday of each month.
• Lifeguard tower facility windows (Facility 10) will be cleaned weekly.
These windows must be hosed off prior to cleaning to remove sand. These windows must be cleaned as approved by lifeguard staff to prevent scratching.
• All Library interior windows cleaned from floor to ceiling bi-annually, including the windows/glass divider between teen and adult, Spreckels reading room windows and glass door, and digital media lab windows. • All Library, John D. Spreckels Center, and Community Center exterior side of windows will be cleaned up to and including 8’ from interior floor monthly.
• All Library, John D. Spreckels Center, and Community Center exterior window ledges will be cleaned and wiped clear of all deposits on a quarterly basis.
• Promenade Walkway glass behind City Hall and Community Center, including the pool glass is to be cleaned tri-annually.
5.7.6 Carpet Cleaning by Hot Water Extraction
• All carpeted areas and fabric-covered furniture will be cleaned by hot water extraction twice a year with the exception of the carpeted areas and fabric-covered furniture at the Community Center. Any additional cleaning outside of what is defined in this document will be done by service adjustment that has been agreed upon by both parties.
• Community Center event areas such as the Nautilus Room, Playhouse, Hallways and Lobby areas will be cleaned in this manner 12 times a year.
This cleaning schedule will be approved through the Recreation Supervisor. • Library. All carpeted areas and fabric-covered furniture will be cleaned two times a year. This cleaning schedule will be approved through the General Services Supervisor or designee.
• City Hall. All carpeted areas will be cleaned two times a year. This cleaning schedule will be approved through the General Service Supervisor or designee.
5.7.7 Floor Deep Cleaning
• Floors that are not carpeted will be stripped and sealed twice per year. 3 to 5 finish coats and 2 coats of sealer. If yellowing or other discoloration is evident in the floor sealant, Contractor is required to clean as necessary as often as necessary.
5.7.8 High level cleaning (all areas above 8 ft.)
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• High level areas in the City Hall, Library, Lifeguard Tower, John D.
Spreckels Center and Community Center where ceiling tiles, drywall or other low ceiling types do not exist or are high enough that these areas are not cleaned daily will be cleaned annually or as requested by special cleaning outside of the annual cycle.
• All lights, pipes, vents, beams and other building appurtenances that collect dust, mold or other filth in open occupied areas whether seen or hidden from view of the occupants will be externally cleaned, eradicated and sanitized.
5.7.9 Janitorial Cleaning Log
• Each of the FACILITIES SERVICED shall have the Contractor-provided janitorial cleaning log. This log will be filled out by the Contractor’s employee before existing the facility site, each visit. • The janitorial cleaning log has an area for notes and comments. All alarm soundings, graffiti, pest control needs, security issues, damage to property, and areas left not serviced will be noted in this comments area. • All notations in the area for notes and comments will be relayed within 24 hours to the City Representative by e-mail.
5.7.10 Trash/Organics/Recycling
• All organic waste recycling (green) receptacles will be serviced/emptied, cleaned with liners changed by the Contractor when that area is serviced/cleaned as per schedule.
• Contractor will empty organic waste from the liner into the green recycling cart or bin and dispose of liner into the trash receptacle. • Contractor will purchase, supply and replenish plastic liners. • Contractor must report by e-mail issues related to 1) contamination in recycling receptacles and 2) Replacement/repairs needed to recycling receptacles.
• All trash/recycling receptacles will be serviced/emptied, cleaned with liners changed by the Contractor when that area is serviced/cleaned as per schedule.
• All trash/recycling receptacles in the Police Station underground parking garage will be serviced/emptied, cleaned with liners and changed daily. • The Contractor will deliver the Tennis Center trash/recycling receptacles to the curbside pick-up location on the morning of, or night before, pick-up.
The Contractor will return trash/recycling receptacles to their location the following night or morning of the next service.
6. SERVICE ADJUSTMENTS
6.1 The City reserves the right to increase or decrease the services as needed. Services and fees for new facilities shall be added at the average rate per square foot for a comparable facility at the time of the addition. Such changes will be in accordance with the terms and conditions of said bid specification and will be done through a duly authorized change notice to the master agreement for regular service and by City-approved proposal for event or special cleanings.
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7. SITE INSPECTION AND REPORTING
7.1 Report immediately by telephone (during regular working hours (619) 522-7380, after hours issues call Coronado Police Department dispatch at (619) 522-7350 issues that may require immediate action. For emergencies call 911.
7.2 Incidents of injury, damage or potential hazards to the public, end users or employees.
Running water
Sewer backups
7.3 Report immediately by e-mail issues such as, but not limited to:
• Public nuisances
• Work performance delays
• Repairs needed
• Dripping water
• Non-emergency electrical issues such as, but not limited to, outlets without power or entire buildings without power.
• Lost and found articles
• Deliver any lost and found article from the Library to the Library Administrative Secretary that date.
• Deliver any lost and found article from the John D. Spreckels Center, Community Center, Tennis Center or Boathouse Club Room to that facility’s service desk that date.
• Deliver any lost and found article from other facilities within 24 hours to the City of Coronado Public Services front counter at 101 B Avenue with the exception of wallets, watches, jewelry and phones. Turn those items into the City of Coronado Police Department at 700 Orange Avenue, within 24 hours.
8. PAYMENTS
Invoices will be submitted to:
City of Coronado
Public Services and Engineering Dept.
101 B Avenue
Coronado, CA 92118
Attn: Accounting Technician
8.1 Contractor will submit a monthly payment invoice listing each of the FACILITIES SERVICED and each individual invoice amount.
8.2 If the City determines that there are deficiencies in the performance of this contract, the Contractor will be notified both verbally and in writing each time service requirements are found to be unsatisfactory and corrective action is necessary. Should the Contractor fail to correct any deficiencies within 2 hours, the City may exercise the following measures:
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• Deduct from the Contractor’s payment the amount necessary to correct the deficiency.
• Withhold the entire or partial payment.
• Utilize City forces or alternate source to correct the deficiency and deduct from the Contractor’s payment the total cost, including City overhead.
9. PRODUCTS
9.1 Contractor will maintain an adequate inventory of janitorial supplies and products sufficient to meet the agency’s needs.
9.2 Contractor will replenish on each service date all products used in that facility. At the end of each service, each location will have extra supplies of two cases of toilet tissue and paper hand towels, an ample supply of each additional paper product, two cans of each spray product applicable, two gallons of each floor cleaning chemical product used at that facility, two gallons of liquid hand cleaner, two gallons of window cleaner, two gallons of sanitizer, and all other cleaning appurtenances in good condition such as, but not limited to, broom, clean mop, bucket and wringer, dust pan, fox tail brush, toilet brush, and other cleaning items.
9.3 Some sites have limited storage capability. It is the contractor’s responsibility to supply, provide and store products for the service of these areas in a manner that serves the City best at the discretion of the City Representative.
9.4 With the above exception all other products will be stored off site. No items other than those shown will be stored in the city facility.
9.5 All products will meet or exceed the City’s specifications.
9.6 All paper towels, toilet tissue, napkins, seat covers, janitorial paper products, printing/writing paper, and any other paper products purchased or supplied by the Contractor shall comply with SB 1383 procurement requirements and PCC Sec. 12209 for minimum postconsumer recycled content. Contract shall maintain on file and submit to the City the required Recycled-Content and Recyclable Paper Certification for each product.
9.7 All products proposed for use by the Contractor on any site covered by this contract will first be approved through the submittal process as defined within this document. The City will not pay any additional costs for Contractor requested substitutions when the City listed approved products are still available. The City reserves the right to approve or disapprove any product.
9.8 All products will be removed from boxes and stowed neatly on shelves and racks for easy access and inventory.
9.9 Contractor will provide the City with MSDS information on all product submittals. 30 Attachment 1
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9.10 Contractor is responsible for providing MSDS information to their employees.
9.11 PREVIOUSLY USED PRODUCTS LIST:
DESCRIPTION SUPPLIER ITEM CODE
1. Toilet Tissue - 250 tissue 2ply Padre 16000142case
2. Toilet Tissue - Optima Jumbo Roll Tissue Padre 80420
3. Waxie-Green White 2 Ply Bath Tissue 80x600 Waxie 851243
4. Clean & Soft Wht 2-Ply Jr Jumbo Roll Bath Tissue 12 x 1000 Waxie 851177
5. Paper Hand Towels - 270 Towel Wht. Multifold Padre 16004blccase
6. Paper Hand Towels - Towel wht Roll Padre 160086blcase
7. Clean & Soft Wht Univer-Sal Roll Towels 12 x 600ft Waxie 850572
8. Toilet Seat Cover Import Seat Covers Padre 53500020case
9. Waxie Seat Covers - 20 Packs of 250/CS (Case Only) Waxie 851830
10. Hand Soap - Padre Pink Lotion Soap Padre 13020203gal
11. Lan-O-Tone Lotion Soap with almond fragrance 4/Gal Waxie 380254
12. Glass Cleaner
Champion Spray on, Vista Cleer, Chase Glass Cleaner
Padre 08000050can
13. Waxie Green Glass & Surface Cleaner Waxie 950101
14. Chase Glass Cleaner Padre 08000050can
15. Stainless Steel Cleaner - Champion Spray on, Chase S. Steel Polish
Padre 08000841can
16. Vinyl Floor Cleaner - Prevail, 1-Step Neutral Cleaner METROFL OOR
PR-VICL-QT
17. Pine Strike Bac Disinfectant Padre 13011063Gal
18. Urinal Deodorized Block Padre 31002012
19. Waterless Urinal Cleaner - Falcon Water free Foaming Housing Cleaner
F02171C
20. Trash Can Liners 40” x 46” 1.5 mil. Padre Cl404618
21. Trash Can Liners 33x39 1.1 mil LL CLR Padre Cl333911case
22. Sanitary Napkin Receptacle Bags - 6141 waxed bags for wall mount receptacle
Padre 57614100case
23. Waxed Paper Liners for Wall Unit- 250 Per Case Waxie 820715
24. Industrial Degreaser - FaciliPro All Purpose Waxie 5414640
25. Floor Sealant and Cleaner Suitable for Limestone - HMK Stone Care System
26. Bathroom Tile Cleaner - Liquid Scouring Compound
Enzymatic Luster Crème
Waxie 030310
27. Tampons Waxie 820320
28. Hard Surface Sanitizer - Sani-Shield 3-in-1 Surface Care Waxie 170601
29. Disinfectant (Public Restroom, Animal Control) WX
Germicidal Ultra Bleach
Waxie 170016
10. EQUIPMENT
10.1 Contractor will supply and maintain all tools and equipment in good and proper working condition, such as clean mops, brooms, bucket and wringers, carts, dust pans, dusters, vacuum cleaners, janitorial vehicles, cleaning supplies and chemicals, and secure an adequate inventory of all janitorial supplies and products. 31 Attachment 1
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10.2 All equipment provided by the Contractor will be of commercial grade.
10.3 Contractor will supply each facility two mops, a “clean mop” for kitchens, lunchrooms, prep areas, etc. and another mop for all other areas and incidental cleanups.
10.4 “Clean mops” will be marked so that employees of the City as well as Contractor’s employees can easily recognize these tools as clean.
10.5 Contractor will replace all mops as needed to ensure adequate, sanitary cleaning.
10.6 All equipment stored on site at a city facility will be stored neat and orderly. All Janitors closets will be stowed in such a way that City employees can easily find what is needed, during their work shift, without moving other items except for the janitorial cart. All stored mops, brooms, dust pans, and other cleaning appurtenances will always be either hung or shelved neatly.
10.7 Any shelf units needed for the storage of the supplies as described in this document at any facility listed is subject to the approval process in 11) SUBMITTALS. Once approved, the shelf unit will be installed by the City. Upon installation, the shelf unit is then the property of the City of Coronado.
10.8 Any rack systems needed for storage of other janitorial equipment as described in this document at any facility listed is subject to the approval process in 11) SUBMITTALS and 10.7
10.9 Any chemical dispensing unit/equipment and appurtenances that the Contractor finds critical to his operation is subject to the approval process in 11) SUBMITTALS.
Purchase, assembly and installation will be done, contracted or coordinated by the Contractor at his expense and under the direction of City staff. This is not a reimbursable item.
11. SUBMITTALS
11.1 All materials and consumable products are subject to prior approval by the City’s Representative. Contractor will provide submittals for the following items to the City’s Representative for approval. All materials and consumable products used at these project sites will be subject to prior approval through this submittal application process. No materials will be accepted for use on this project without prior approval, in writing. All submittals will have the appropriate MSDS attached for City review.
11.2 Any Contractor-requested replacements for the items listed in “PRE-APPROVED PRODUCTS” are subject to this approval process.
12. QUALITY ASSURANCE
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12.1 Contractor is responsible for training, supervising, equipping, checking work quality, ensuring adherence to schedule, and all other management issues involved with his employees. Quality control is the responsibility of the Contractor.
12.2 Contractor will regularly check janitorial closets and storage areas for orderly storage.
12.3 Contractor will notify the City Representative in writing of any conditions or events as defined in this document.
13. FACILITY CONTACTS
LOCATION CONTACT TELEPHONE AND
E-MAIL
1. City Hall, 1825 Strand Way Eddie Torres 619-522-7319 [email protected]
2. Community Center, 1845
Strand Way
Christy Vasquez 619-522-2402
[email protected]
3. Boathouse Club Room, 1985
Strand Way
Christy Vasquez 619-522-2402
[email protected]
4. Station 36 Fire Station, 1001
6th Street
Jayson Summers 619-522-7377
[email protected]
5. Police Station, 700 Orange
Avenue
Paul Connelly 619-522-7398
[email protected]
6. Library, 640 Orange Avenue Elizabeth Skelly 619-522-2475 [email protected]
7. Public Services Admin, 101
B Avenue
Eddie Torres 619-522-7319
[email protected]
8. Tennis Center, 1501
Glorietta Blvd.
Recreation Admin 619-522-2451
[email protected]
9. Lifeguard Tower, 930 Ocean
Blvd.
Sean Carey 619-522-7346
[email protected]
10. Lifeguard Headquarters
Facility, 900 Ocean Blvd.
Sean Carey 619-522-7346
[email protected]
11. Glorietta Bay Park, 1975
Strand Way
Eddie Torres 619-522-7319
[email protected]
12. Spreckels Park, 603 Orange
Avenue
Eddie Torres 619-522-7319
[email protected]
13. Cays Park, 102 Grand
Caribe Causeway
Eddie Torres 619-522-7319
[email protected]
14. Central Beach, 900 Ocean
Blvd.
Eddie Torres 619-522-7319
[email protected]
15. North Beach, 300 Ocean
Blvd.
Eddie Torres 619-522-7319
[email protected]
16. John D. Spreckels Center,
1019 7th Street
Dana Welch 619-522-7336
[email protected]
14. FACILITY SIZE
14.1 Facility size includes areas not included for service in this contract. Field verify all measurements.
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LOCATION SQUARE
FEET
1. City Hall, 1825 Strand Way 17,974
2. Community Center, 1845 Strand Way 38,495
3. Boathouse Club Room, 1985 Strand Way 3,200
4. Station 36 Fire Station, 1001 6th Street 1,800
5. Police Station, 700 Orange Avenue 28,400
6. Library, 640 Orange Avenue 38,705
7. Public Services Admin, 101 B Avenue 7,308
8. Public Services Fleet restroom 101 B Ave 100
9. Tennis Center, 1501 Glorietta Blvd. 2,747
10. Lifeguard Tower, 930 Ocean Blvd. 1,258
11. Lifeguard Headquarters Facility, 900 Ocean Blvd. 2,574
12. Glorietta Bay Park, 1975 Strand Way 320
13. Spreckels Park, 603 Orange Avenue 648
14. Cays Park, 102 Grand Caribe Causeway 490
15. Central Beach, 900 Ocean Blvd. 1,228
16. North Beach, 300 Ocean Blvd. 740
17. John D. Spreckels Center, 1019 7th Street 9,010
15. TEMPORARY PORTER SERVICES
General
1. The services identified as temporary porter services are requested by the City. The Contractor shall not perform any porter services without prior written authorization from the City’s Contract Officer.
2. City reserves the right to cancel porter service at any time.
3. City reserves the right to add or deduct locations of services.
4. Contractor shall list all locations separately on monthly billing invoice.
5. Additional porter services shall not exceed $100,000 annually without City Council authorization.
C. NON-SCHEDULED/EXTRA WORK:
1. Evaluate the specific job and labor required upon arrival at the job site; develop an estimate at no cost to CITY of the expected hours, materials and job cost; and advise Project Coordinator of cost prior to proceeding with the work. CITY reserves the right to accept or refuse CONTRACTOR’S offer.
1. Proceed with the work after receipt of written authorization by Project Coordinator.
IV. PROJECT MATERIALS: Manufacturers’ names, trade names, brand names, or model numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be 34 Attachment 1
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considered for alternative brands that meet or exceed the quality of the specifications listed for any item.
V. GENERAL REQUIREMENTS:
A. CONTRACTOR SHALL:
1. CONTRACTOR, shall possess and maintain a current City of Coronado business certificate, professional license, and Department of Industrial Relations number.
2. Provide and maintain a telephone answering system that provides for contact during normal business hours, (8:00 a.m. to 5:00 p.m.) Monday through Friday.
3. Respond to calls within four (4) hours.
4. Abide by all applicable laws.
VI GENERAL CONDITIONS:
1. All work shall be subject to the inspection and approval by the Project Coordinator or his/her designee at the site prior to acceptance and approval for payment.
2. Workers shall be courteous to the public and CITY staff utilizing the facilities, and shall be responsive only to the request of the Project Coordinator, and shall direct all inquiries or requests to the Project Coordinator. Exception: If the specific request involves public safety or security of the specific facility, CONTRACTOR shall immediately comply with the request.
IN ADDITION TO THE SPECIFICATIONS, THE FOLLOWING SHALL APPLY:
VII. TERMS AND CONDITIONS:
1. Payment: Payment shall be net 30 days after receipt of an undisputed invoice subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with the CONTRACTOR.
2. Invoicing: Invoices shall be submitted no sooner than the first day of the service month being invoiced. CONTRACTOR shall mail an invoice to the following address:
Accounting Technician
Public Services & Engineering Department
City of Coronado
1825 Strand Way
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Coronado, California 92118
Invoices shall be subject to the routine processing requirements of the CITY’S Department of Administrative Services.
3. Authorized Work: Payment shall only be made to the CONTRACTOR for work authorized by this AGREEMENT.
4. Default: In case of default by the CONTRACTOR, the CITY may procure the service from other sources and may deduct costs from the unpaid balance due the CONTRACTOR. The prices paid by the CITY shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available at law or in equity.
5. Change of Ownership: CONTRACTOR agrees that if there is a change in ownership prior to completion of this AGREEMENT, the new owners will be required under terms of sale to assume this AGREEMENT and complete it to the satisfaction of the CITY. The CITY reserves the right to approve a change in ownership.
6. CONTRACTOR Work Hours and Safety Standards: The CONTRACTOR shall ensure compliance with all safety and hourly requirements for employees, in accordance with Federal, State, and local safety and health regulations and laws.
Equipment operation will be in compliance with the CITY’s noise ordinance.
7. Material Safety Data Sheets: CONTRACTOR is required to provide Material Safety Data Sheet (MSDS) for any hazardous substances used as required by the California State Labor Code, Sections 6382 and 6390, and the Health and Safety Code of the California Administrative Code. MSDS sheets for each item shall be sent to:
Management Analyst
Public Services & Engineering Department
City of Coronado
1825 Strand Way
Coronado, California 92118
8. Patent/Copyright Materials: Unless otherwise expressly provided in this AGREEMENT, CONTRACTOR shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this AGREEMENT.
9. Declared Emergency Purchasing: In the event of an emergency or where the CITY is declared a disaster area by the County, State or Federal Government, this AGREEMENT may be subjected to unusual usage. CONTRACTOR shall service the CITY during an emergency or declared disaster under the same terms and 36 Attachment 1
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conditions that apply during non-disaster circumstances. The pricing quoted within shall apply to servicing the CITY’S needs regardless of the circumstances.
10. Terms and Conditions: The only terms and conditions that will be applicable to the interpretation of this AGREEMENT are those issued by the Contract Officer.
The CONTRACTOR acknowledges that CONTRACTOR has read and agrees to all terms and conditions.
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EXHIBIT I
PERSONNEL LIST
CONTRACTOR'S list their minimum workforce and supervisory personnel to be assigned to each facility.
LOCATION PERSONNEL
RESOURCES
SUPERVISORY RESOURCES
1. City Hall
1825 Strand
Way
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
2. Community
Center
1845 Strand
Way
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
3. Boathouse &
Club Room
1985 Strand
Way
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
4. Station 36
Fire Station
1001 Sixth
Street
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
5. Police
Station
700 Orange
Avenue
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
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6. Library
640 Orange
Avenue
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
7. Public
Services
Admin
Building and
Fleet Shop
Restroom
101 B
Avenue
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
8. Tennis
Center and
Restrooms
1501
Glorietta
Blvd
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
9. Lifeguard
Tower
920 Ocean
Blvd
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
10. Lifeguard
Headquarters
Facility
930 Ocean
Blvd
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
11. Glorietta Bay
Park Public
Restroom
1975 Strand
Way
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
12. Spreckels
Park Public
Restroom
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
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603 Orange
Ave Title:___________________ Total Daily Hours:________
13. Cays Park
Public
Restroom
102 Grand
Caribe
Causeway
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
14. Central
Beach
Restroom
900 Ocean
Blvd
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
15. North Beach
Public
Restroom
300 Ocean
Blvd
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
16. John D.
Spreckels
Center
1019 7th St
Number of
Cleaners:_________ Title:___________________ Total Daily Hours:________ Title:___________________ Total Daily Hours:________
Title:___________________ Total Daily Hours:________
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ATTACHMENT B
FEE SCHEDULE/GENERAL INFORMATION
In compliance with the REQUEST FOR PROPOSAL, the undersigned hereby agrees to furnish all labor, materials, equipment and supervision to perform the proposed services that are described in the below listed enclosures; and to do so in strict accordance with the provisions of this AGREEMENT.
TABLE 1
ACTIVITY PER HOUR
COST
Labor, Hourly Rate During Regular Working Hours (M-F 8am-5pm) $38.00 Labor, Hourly Rate After Regular Working Hours $57.00
Labor, Hourly Rate Overtime $57.00
Labor, Hourly Rate Holiday $57.00
Guarantee markup on material costs (not to exceed 15%) %10 I. BASE SERVICES – JANITORIAL SERVICES
TABLE 2
FACILITY LOCATION
MONTHLY
SERVICE
CHARGE
City Hall 1825 Strand Way $3,330.00
Community Center 1845 Strand Way $11,282.00
Boathouse & Club Room 1985 Strand Way $1,168.00
Fire Station #36 1001 Sixth Street $866.00
Police Station 700 Orange Ave $6,189.00
Library 640 Orange Ave $9,276.00
Public Services - Admin Bldg./Fleet RR 101 B Ave $1,651.00 Tennis Center and RR 1501 Glorietta Blvd $1,000.00
Lifeguard Tower 920 Ocean Blvd $810.00
Lifeguard HQ 930 Ocean Blvd $535.00
Glorietta Bay Park Public Restroom 1975 Strand Way $973.00 Spreckels Park Public Restroom 603 Orange Ave $1,304.00 Cays Park Public Restroom 102 Grand Caribe Cswy $1,129.00 Central Beach Public Restroom 900 Ocean Blvd $1,091.00
North Beach Public Restroom 300 Ocean Blvd $2,229.00
John D. Spreckels Center 1019 7th St $4,191.00
TOTAL $47,024.00
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TABLE 3
FACILTY EXTERIOR CLEANING
MONTHLY
SERVICE
CHARGE
City Hall $1,134.00
Community Center $1,134.00
Police Station $1,134.00
Library $1,134.00
John D. Spreckels Center $1,134.00
TOTAL $5,670.00
TABLE 4
ADDITIONAL SERVICES
HOURLY
RATE
Independence Day Parade, Fireworks, and Activities $57.00 Concerts in the Park $45.00
Additional Special Events $45.00
A. TOTAL MONTHLY COST FOR TABLES 2 AND 3 ABOVE $52,694.00________ II. ADDITIVES
A. WINDOW/CAPRPET & CALL BACK PRICING
Additional Window Cleaning Cost per Sq. Ft. $0.20
Additional Carpet Shampooing Cost per Sq. Ft. $0.20
Additional Cleanup Services (regular working hours) Cost per Hour $38.00 Additional Cleanup Services (call-backs for after-hours, weekends and holidays with one (1) hour response time) Cost per Hour $57.00 B. NO MINIMUM GUARANTEE
The CITY makes no guarantee as to the quantity of work to be issued during the term of this AGREEMENT, for additional as-needed janitorial-related services, nor should any minimum amount of fees for non-preventive maintenance work be assumed by the CONTRACTOR.
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ATTACHMENT C
“A POLLUTION PREVENTION GUIDE FOR THE CONSTRUCTION INDUSTRY”
BROCHURE
I certify that I have read, understand and will comply with the procedures described in “A Pollution Prevention Guide for the Construction Industry” brochure located in the attached web address:
https://www.coronado.ca.us/pollutionpreventionguidelines CONTRACTOR NAME: CCS Facility Services – San Diego, Inc.
SIGNATURE DATE
Ryan Bunn, Vice President of Business Development
NAME AND TITLE (PRINTED)
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SD #4816-1915-4163 v1
☐
☐
☐
☐
Purchase Order # Item # Product Description PCRC %1 Recyclable2 I certify under penalty of perjury under the laws of the State of California that the above information is true and correct to the best of my knowledge.
Signature Printed Name Title Date
1 “Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers.
Recycled content paper products and printing and writing paper minimum percentages are defined in Public Contract Code 12209.
2 Products must be eligible to be labeled with an unqualified recyclable label as defined by Federal Trade Commission “Green Guides” (16 CFR 260.12), meaning that at least 60 percent of consumers or communities where the items are sold have access to recycling facilities for the products.
ATTACHMENT D
Recycled-Content and Recyclable Paper Certification
CalRecycle is providing this form as a convenience to assist jurisdictions. Beginning January 1, 2022, jurisdictions are required to purchase and obtain documentation certifying that paper products and printing and writing papers:
1. Contain postconsumer recycled content (PCRC)1
2. Are eligible to be labeled with an unqualified recyclable label2 All businesses shall certify in writing under penalty of perjury to the jurisdiction’s contracting officer or representative:
1. The minimum percentage, if not the exact percentage, of PCRC material in the paper products and printing and writing papers offered or sold to the jurisdiction, regardless of whether the product meets the minimum content requirements specified in law.
a. A jurisdiction may waive the PCRC certification requirement if the percentage of postconsumer material in the paper products or printing and writing papers can be verified by a product label, catalog, invoice, or a manufacturer or vendor Internet website.
2. That the paper products and printing and writing papers offered or sold to the jurisdiction are eligible to be labeled with an unqualified recyclable label as defined in 16 CFR Section 260.12.
Please clearly print or type your responses. Attach additional pages as necessary.
Business Name:
Address:
Phone: Email:
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CITY COUNCIL STAFF REPORT
Authorize the City Manager to Execute a Five-Year Agreement Between the City of Coronado and Elite Show Services, Inc. for Beach Patrol, Special Events, and As-Needed Security Services
RECOMMENDATION
Authorize the City Manager to execute a five-year agreement between the City of Coronado and Elite Show Services, Inc. for beach patrol, special event, recreation facility rental events, and as-needed security services for all City departments.
BACKGROUND
The City currently contracts with Elite Show Services, Inc. for Beach Patrol, Special Events, and As-Needed Security Services. The current agreement, including all authorized extensions, is scheduled to expire on August 8, 2026.
Security services support a variety of City operations, including beach patrol and fire ring monitoring, recreation facility rental events, community events, and other as-needed assignments requested by City departments. These services supplement City staff resources and help maintain safe and welcoming public spaces for residents and visitors.
The City conducted a competitive procurement process to identify a qualified security services provider capable of meeting the City's operational needs.
ANALYSIS
The City issued Request for Proposal (RFP) No. 26-GS-REC-1155 for Beach Patrol, Special Events, and As-Needed Security Services. Twenty (20) proposals were received from security service providers, reflecting a highly competitive procurement process.
A Source Selection Committee consisting of representatives from the Recreation and Golf Services Department and Police Department evaluated proposals based on the criteria identified in the RFP, including relevant experience, staffing capacity, employee screening and training practices, operational approach, communication and reporting procedures, contract compliance, and pricing. Following the initial evaluation, the highest-ranked firms were invited to participate in interviews to further assess their qualifications, operational capabilities, and understanding of the City's service expectations.
Based on the results of the proposal evaluations and interviews, staff determined that Elite Show Services, Inc. provided the best overall value and best met the City’s operational needs. Elite Show Services, Inc. were highly responsive in their proposal and interview and demonstrated the experience, staffing resources, training programs, and operational approach necessary to support the City's beach patrol, special events, recreation facility rental events, and as-needed security services. As the City's current provider, the firm has also demonstrated its ability to successfully perform these services while maintaining staffing flexibility for both routine assignments and large-scale community events.
Approval of the proposed agreement will ensure continuity of security services throughout City facilities, parks, beaches, and special events while providing the City with a qualified and responsive service provider capable of meeting current and future operational needs. The recommendation is consistent Item 4.d
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with the City's commitment to maintaining safe, accessible, and well-managed public spaces and community events.
FISCAL IMPACT
Approval of the proposed agreement will authorize a five-year agreement with Elite Show Services, Inc. in an amount not to exceed $440,000 over the term of the agreement. The contract amount was developed using historical service utilization from the previous two fiscal years, the proposed hourly rates, anticipated City-approved rate adjustments, and a contingency to accommodate fluctuations in service demand during the contract term.
Funding for these services is included in the Fiscal Year 2026-27 operating budgets of the Recreation and Golf Services Department, Police Department, and other departments utilizing as-needed security services. Funding for future fiscal years will be subject to City Council appropriation through the annual budget process.
Because service needs vary based on seasonal operations, facility rentals, special events, and holiday activities, actual expenditures may fluctuate from year to year. The agreement does not guarantee a minimum number of service hours or expenditures.
Staff recommends approval of the proposed agreement based on the results of the competitive procurement process and the qualifications of the recommended contractor.
ALTERNATIVE
The City Council may reject the recommendation and direct staff to reissue the solicitation or pursue a different procurement approach.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to CEQA.
PUBLIC NOTICE
No public notice is required for this item.
ATTACHMENTS
1. Agreement for Services
Submitted By: Recreation and Golf Services / Sherry McGlaughlin Item 4.d
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Attachment 1 Item 4.d
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CITY COUNCIL STAFF REPORT
Resolution Extending a Local Emergency Due to the Discovery of Caulerpa prolifera in the Coronado Cays
RECOMMENDATION
Adopt the resolution to extend the declaration of local emergency due to the discovery of Caulerpa prolifera.
BACKGROUND
On September 21, 2023, an approximately 24 square meter patch of Caulerpa prolifera was discovered growing underneath and adjacent to boat docks along the eastern edge of Antigua Village within the Unified Port of San Diego’s (Port) jurisdictional waters of the Coronado Cays during pre-construction underwater surveys associated with the Antigua Village Dock Replacement project. Surveys conducted subsequent to the initial discovery have revealed approximately 0.25-acres of additional Caulerpa prolifera infestations on the north side of Antiqua Village and within City of Coronado jurisdictional waters.
Caulerpa prolifera can expand aggressively if left untreated and displace native habitats including the 1,900 acres of eelgrass habitat in South San Diego Bay. Any impacts to eelgrass could threaten numerous other species including 70 different fish species and 60-80 federally listed green sea turtles that rely on eelgrass as foraging and resting habitat.
The threat to sensitive marine habitats and species posed by Caulerpa prolifera prompted the City of Coronado and the Port to declare local emergencies in November 2023. The emergency declarations also satisfied conditions necessary to access state and federal grant funding to complete additional underwater surveys and initiate eradication efforts. The City’s most recent extension of the declaration is set to expire August 15, 2026.
ANALYSIS
City staff have continued to work with partner agencies and stakeholders as part of the Southern California Caulerpa Action Team (SCCAT) to identify funding opportunities and to develop an eradication plan. Since the November 2023 City Council emergency declaration, a total of $850,000 in grant funding has been secured, including a $500,000 allocation from the State Water Resources Control Board (SWRCB) Cleanup and Abatement Account and $350,000 from the U.S. Fish and Wildlife Invasive Species Grant Program. While these grant awards are significant and will allow additional surveys and initiation of eradication efforts, it is anticipated that the total project cost will exceed $1.2 million and could escalate if additional areas of infestation are identified.
Extending the local emergency declaration would allow the City and partner agencies to continue to pursue other sources of grant funding while also recognizing that the Caulerpa infestation in City waters remains a threat until it is successfully treated and eradicated.
FISCAL IMPACT
None.
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ALTERNATIVE
Take no action.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Categorically Exempt per California Environmental Quality Act (CEQA) Guidelines; Class 7, Actions by Regulatory Agencies for Protection of Natural Resources.
PUBLIC NOTICE
No public notice is required for this item.
ATTACHMENTS
1. Resolution 2026-46
Submitted By: Community Development / Richard Grunow
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Attachment 1
RESOLUTION NO. 2026-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, EXTENDING A DECLARATION OF
A LOCAL EMERGENCY DUE TO THE DISCOVERY OF
CAULERPA PROLIFERA IN THE CORONADO CAYS AND
DETERMINING THAT THE PROJECT IS CATEGORICALLY
EXEMPT UNDER CALIFORNIA ENVIRONMENTAL QUALITY
ACT GUIDELINES SECTION 15307
WHEREAS, the California Emergency Services Act, including but not limited to Government Code section 8630 and Coronado Municipal Code Chapter 2.50, empowers the City Council to proclaim the existence or threat of a local emergency; and WHEREAS, on Thursday, September 21, 2023, an approximately 24-square-meter patch of Caulerpa prolifera was discovered growing underneath and adjacent to boat docks along the eastern edge of Antigua Village within Unified Port of San Diego jurisdictional waters in the Coronado Cays, and subsequent surveys have revealed additional infestations within City of Coronado jurisdictional waters; and
WHEREAS, while Caulerpa prolifera is not harmful to humans, it is highly invasive with the ability to rapidly expand and harm native habits and sensitive native species; and WHEREAS, South San Diego Bay is home to 1,900 acres of eelgrass which could be overgrown and displaced by Caulerpa and impact the Bay’s 70 fish species and 60-80 threatened green sea turtles which reside in or forage on eelgrass; and WHEREAS, since the discovery, staff has been working diligently with the Southern California Caulerpa Action Team (SCCAT) consisting of state and federal agencies to develop and implement an immediate response plan to prevent further infestation of this algae; and WHEREAS, on October 9, 2023, the infestation of Caulerpa prolifera found in the Coronado Cays within Port jurisdiction, was treated by the placement of a benthic barrier to prevent the spread of the algae; and
WHEREAS, additional Caulerpa prolifera surveys were conducted from October 6 through October 25, 2023, which identified additional Caulerpa prolifera infestations within City jurisdictional waters in the Coronado Cays; and
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WHEREAS, significant funding will be required to determine the extent of the Caulerpa prolifera infestation in San Diego Bay and for the eradication of the Caulerpa prolifera found to date; and
WHEREAS, the State Water Resources Control Board (SWRCB) Cleanup and Abatement Account has up to $500,000 in funds to support the eradication efforts and the additional surveys that are required to determine the extent of the algae infestation; and WHEREAS, City staff has been informed that a local emergency declaration is required in order to secure funding through the SWRCB Cleanup and Abatement Account; and WHEREAS, The Coronado City Council adopted a Resolution to Declare a Local Emergency on November 21, 2023 and subsequently adopted additional 60-day extensions due to the ongoing infestations on January 16, 2024, March 5, 2024, April 16, 2024, June 6, 2024; July 16, 2024, September 3, 2024, October 15, 2024, December 3, 2024, January 21, 2025, March 18, 2025, May 20, 2025, July 15, 2025, September 2, 2025, October 21, 2025, December 16, 2025, February 3, 2026, March 17, 2026, May 5, 2026, and June 16, 2026; and WHEREAS, The Emergency Declaration is set to expire on August 15, 2026; and WHEREAS, The Caulerpa prolifera infestation in City waters will continue to pose a threat to sensitive marine habitats and species until eradication efforts have been successfully completed; and
WHEREAS, based on the facts recited hereinabove and detailed in the corresponding agenda report, the existing and threatened conditions to cause extreme peril to the safety of property within the City’s jurisdiction caused by Caulerpa prolifera; the existing and threatened conditions are, or are likely to be, beyond the control of the services, personnel, equipment, and facilities of the City, and may require the supplemental efforts and available resources of other local government entities, the state and/or federal government, and/or disaster relief organizations to help alleviate the damage, loss, hardship, or suffering caused thereby.
NOW, THEREFORE, BE IT RESOLVED that a local emergency still exists based on the existence of invasive Caulerpa prolifera algae in Coronado Cays waterways; and BE IT FURTHER RESOLVED that the City Council of the City of Coronado hereby determines that this activity is categorically exempt from environmental review pursuant to Section 15307 of the California Environmental Quality Act Guidelines, Class 7 because the project consists of actions taken by regulatory agencies as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for protection of the environment; and Item 4.e
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BE IT FURTHER RESOLVED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City, and approved plans of the City of Coronado in order to mitigate the effects of this local emergency, including the receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance.
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this twenty-first day of July 2026 by the following vote to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED:
____________________________________
JOHN D. DUNCAN, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
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CITY COUNCIL STAFF REPORT
Professional Service Agreements with Interwest Consulting Group and 4leaf Incorporated to Provide Building Support Services in an Amount not to Exceed $500,000 Annually for Each Agreement
RECOMMENDATION
Authorize the City Manager to execute two professional services agreements with Interwest Consulting Group and 4Leaf Incorporated to provide building support services.
BACKGROUND
The City has historically relied on outside consultants to support its construction and building safety functions. Since 2009, the City has contracted with Interwest Consulting Group, formerly known as Esgil, to perform the majority of its building plan checks, provide supplemental building inspection services, and occasionally assign adjunct building staff to help manage peaks in construction activity or augment staffing when the City has vacant positions.
The primary service provided by Interwest over the past 17 years has been building plan check services.
Plan checks performed by Interwest are currently compensated at a flat rate of 69% of the standard plan check fee collected by the City. Building inspection and adjunct staff services are provided at an hourly rate depending on the job classification of the assigned personnel. Although the City’s annual contract cost has varied considerably depending on construction activity, the City’s fiscal impact has generally ranged from $300,000 - $500,000 per year, with the majority of the expenses represented as pass-through costs through the consultant’s commission on the City’s collection of plan check fees.
ANALYSIS
The City received six proposals from qualified building services firms in response to a Request for Proposals (RFP) released in 2025. City staff reviewed and scored all proposals received and conducted interviews with the top four firms. Based on the firms' extensive experience, local presence, assigned personnel, and cost, staff determined that Interwest Consulting Group and 4Leaf Incorporated were the most qualified firms to provide building support services for the City.
Staff recommends that the City Council authorize the City Manager to execute contracts with both firms to provide the City with increased depth of expertise and personnel to enable the City to maintain its service delivery objectives and respond more nimbly during peaks in construction activity. Each contract would have an initial three-year term with two optional one-year extensions and would have a maximum annual value of $500,000. Interwest and 4Leaf would both charge 70% of the City’s collected fee for building plan check services, representing a 1% increase over the City’s current cost.
Staff anticipates that total combined expenditures between the two contracts will be $500,000 or less annually; however, staff is requesting the Council authorize a maximum contract award of $500,000 to each firm to allow flexibility to distribute work in a manner that best suits the City and its customers.
Similar to the City’s current contract, it is expected that the majority of contracted work will be paid through building plan check pass-through costs, resulting in a minimal impact to the City’s General Fund.
FISCAL IMPACT
The Community Development Department has adequate funding in its annual operating budget.
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ALTERNATIVE
The City Council could elect not to authorize execution of either or both of the contracts.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This activity is not considered to be a project as defined by CEQA, and therefore, no environmental review is required.
PUBLIC NOTICE
None required.
ATTACHMENTS
1. Professional Services Agreement with 4Leaf Incorporated
2. Professional Services Agreement with Interwest Consulting Group Submitted By: Community Development / Damion Nowak
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CA Office Approved Template (5-20-22)
AGREEMENT FOR PROFESSIONAL SERVICES
4 Leaf, Inc.
Contract No. 25-PS-CD-968-2
This AGREEMENT is made and entered into as of the date of execution by the City of Coronado, a California 4 Leaf, Inc.,
a California Corporation,
entity is a joint venture such entity is encompassed within the meaning of the term
RECITALS
The CITY requires the services of a CONSULTANT to provide technical building plan check and inspection support services for inspection and code enforcement activities project . These services generally consist of fixed scheduled building plan check and inspection services, building code enforcement, building counter operations, and as-needed temporary support services including staffing support as well as other related services. The professional services to be performed by CONSULTANT shall be CONSULTANT represents itself as being a professional building plan check and inspection services firm, possessing the necessary experience, skills, and qualifications to provide the services required by the CITY. CONSULTANT warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified. and Government Code
Section 4526, this AGREEMENT was let via a formal qualifications-based solicitation.
On Ju 21, 2026, City Council authorized the City Manager to execute the form of this Agreement.
s Director of Community Development Department shal s
CONTRACT OFFICER
CONSULTANT, approve actions, request changes, and approve additional services.
Building Official shall serve as the PROJECT COORDINATOR for this AGREEMENT.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONSULTANT (collectively referred to as the PARTIES agree as follows:
1.0 TERM OF THE AGREEMENT
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1.1 This AGREEMENT shall be effective beginning the day, month and year of the execution of this document by the CITY. The AGREEMENT shall be in effect for a term of three (3) years with two (2), one (1) year renewal options upon mutual consent. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.
1.2 The CONSULTANT shall commence the performance of the DESCRIBED SERVICES immediately upon execution of this AGREEMENT. Time is of the essence in this AGREEMENT.
Failure to meet the schedule contained in this AGREEMENT is a default by the CONSULTANT.
1.3 A delay occasioned by causes beyond the control of CONSULTANT may merit an extension of time for the completion of the DESCRIBED SERVICES. When such delay occurs, CONSULTANT shall immediately notify the CONTRACT OFFICER in writing of the cause and the extent of the delay, whereupon the CONTRACT OFFICER shall ascertain the facts and the extent of the delay and may grant an extension of time for the completion of the DESCRIBED SERVICES when justified by the circumstances. CONSULTANT acknowledges and agrees that delays arising out of or related to COVID-19 or related federal, state or local laws, regulations, orders, rules, policies or guidance will not merit an extension of time. CONSULTANT represents and warrants that it can perform the DESCRIBED SERVICES competently and in a timely fashion and has taken into account circumstances and delays that may occur as a result of or arising out of COVID-19 or applicable laws related thereto in entering into this AGREEMENT.
1.4 This AGREEMENT may be terminated in accordance with the provisions contained in this AGREEMENT.
1.5 Renewal or Extension Provisions. This AGREEMENT shall be in effect for a term of three (3) years with two (2) one-year renewal options upon mutual consent. Prices shall remain firm for the first year of the AGREEMENT. Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, but no greater than 3%, may be implemented. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.
2.0 CONSULTANT'S OBLIGATIONS AND SCOPE OF WORK (ATTACHMENT A)
2.1 CONSULTANT shall provide the CITY with the DESCRIBED SERVICES for the PROJECT that are described in ATTACHMENT A.
2.2 CONSULTANT shall perform all the tasks required to accomplish the DESCRIBED SERVICES in conformity with the applicable requirements of federal, state, and local laws in effect at the time that the DESCRIBED SERVICES are being performed and at the time that the scope of work is substantially completed by the CONSULTANT.
Attachment 1 Item 4.f
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a. The CONSULTANT is responsible for ensuring the professional quality, technical accuracy, and coordination of all services and documents furnished by the CONSULTANT under this AGREEMENT.
b. The CONSULTANT shall be obligated to comply with applicable standards of professional care in the performance of the DESCRIBED SERVICES. CITY recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained despite the use of professional care. Where any condition exists for which the CONSULTANT must make a judgment that could result in an actual condition that is materially different, the CONSULTANT shall advise the CITY in advance and request specific direction.
c. The CONSULTANT shall, without additional compensation, immediately correct or revise any DESCRIBED SERVICES that do not meet the foregoing professional responsibility standards.
2.3 During the term of this AGREEMENT, CONSULTANT shall maintain professional certifications as required in order to properly comply with all applicable federal, state, and local laws. If the CONSULTANT lacks such certification, this AGREEMENT is void and of no effect.
2.4 Conflict of Interest and Political Reform Act Obligations, if determined to be applicable according to ATTACHMENT B CONFLICT OF INTEREST DETERMINATION.
CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local Conflict of Interest Ordinance. The level of disclosure categories shall be set by the CITY and shall reasonably relate to the scope of the DESCRIBED SERVICES.
3.0 PAYMENT AND SCHEDULE OF SERVICES (ATTACHMENTS C AND D)
3.1 CONSULTANT is hired to render the DESCRIBED SERVICES and any payments made to CONSULTANT are full compensation for such services.
3.2 The amount of payment to CONSULTANT for providing the DESCRIBED SERVICES is set forth in ATTACHMENT C. No payment shall be allowed for any reimbursable expenses unless specifically described in ATTACHMENT C.
3.3 Payment for all undisputed portions of each invoice shall be made within 45 days from the date of the invoice.
3.4 DESCRIBED
SERVICES shall not be construed to operate as a release or waiver of any rights of the CITY under Attachment 1 Item 4.f
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AGREEMENT, and CONSULTANT is responsible to the CITY for all damages to the CITY
4.0 CITY S OBLIGATIONS
4.1 CITY shall provide information as to the requirements of the DESCRIBED SERVICES, including budget limitations.
4.2 CITY shall furnish the required information and services and shall render approvals and decisions expeditiously to allow the orderly progress of the DESCRIBED SERVICES as shown on the schedule required under ATTACHMENT D.
5.0 SUBCONTRACTING
5.1 The name, phone number, and location of the place of business of each subconsultant that the CONSULTANT will use to perform work or render service to the CONSULTANT in performing this AGREEMENT is contained in ATTACHMENT E. No change to or addition of any SUBCONSULTANT shall be made without the written approval of the CITY.
5.2 If CONSULTANT subcontracts for any of the work to be performed under this AGREEMENT, CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of CONSULTANT s SUBCONSULTANTS and for the persons either directly or indirectly employed by the SUBCONSULTANTS, as CONSULTANT is for the acts and omissions of persons directly employed by CONSULTANT. Nothing contained in the AGREEMENT shall create any contractual relationship between any SUBCONSULTANT of CONSULTANT and the CITY. In any dispute between the CONSULTANT and its SUBCONSULTANT, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend, hold harmless and indemnify the CITY as described in Section 13 of this AGREEMENT, should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.
5.3 CONSULTANT shall bind every SUBCONSULTANT to all the terms of the AGREEMENT applicable to CONSULTANT s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CONTRACT OFFICER. All contracts entered into between the CONSULTANT and its SUBCONSULTANT shall also provide that each SUBCONSULTANT shall obtain insurance policies which shall be kept in full force and effect during any and all work on this project and for the duration of this AGREEMENT. The CONSULTANT shall require the SUBCONSULTANT to obtain all policies described in Section 14 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.
Attachment 1 Item 4.f
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6.0 CHANGES TO THE SCOPE OF WORK 6.1 The CONSULTANT shall not perform work in excess of the DESCRIBED SERVICES without the prior written approval of the CONTRACT OFFICER. All requests for extra work shall be made by written request for a contract modification submitted to the CONTRACT OFFICER. To be effective, all contract modifications must be in writing and signed prior to the commencement of the work. Fees for additional work will be negotiated on a fixed-fee basis.
6.2 The CITY may unilaterally reduce the scope of work to be performed by the CONSULTANT. Upon doing so, CITY and CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a deductive change order or amendment to the AGREEMENT.
7.0 ENTIRE AGREEMENT
7.1 This AGREEMENT and incorporated ATTACHMENTS set forth the entire understanding of the PARTIES with respect to the subject matters herein. If there are any inconsistencies between the incorporated ATTACHMENTS and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms, or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.
8.0 TERMINATION OF AGREEMENT
8.1 In the event of CONSULTANT s default of any covenant or condition hereof, including, but not limited to, failure to timely or diligently prosecute, deliver, or perform the DESCRIBED SERVICES, or where the CONSULTANT fails to perform the work in accordance with the schedule established for the DESCRIBED SERVICES (see ATTACHMENT D), the CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default. Thereupon, CONSULTANT shall immediately cease work and within five (5) working days: (1) assemble all documents owned by the CITY and in CONSULTANT s possession, and deliver said documents to the CITY; and (2) place all work in progress in a safe and protected condition. The CONTRACT OFFICER shall make a determination of the percentage of work that CONSULTANT has performed that is usable and of worth to the CITY. Based upon that finding, the CONTRACT OFFICER shall determine any final payment due to CONSULTANT.
8.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days written notice to the CONSULTANT. Prior to the fifteenth (15th) day following the giving of the notice, the CONSULTANT shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONSULTANT shall be entitled to just and equitable compensation for any satisfactory work Attachment 1 Item 4.f
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completed. The CONTRACT OFFICER and CONSULTANT shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.
CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.
9.0 OWNERSHIP OF DOCUMENTS
9.1 All work products (i.e., documents, data, studies, drawings, maps, models, photographs, and reports) prepared by CONSULTANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the DESCRIBED SERVICES or any phase thereof, as contemplated by this AGREEMENT.
9.2. Contemporaneously with the transfer of such documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.
10.0 STATUS OF CONSULTANT
10.1 CONSULTANT shall perform the DESCRIBED SERVICES in a manner of CONSULTANT s own choice, as an independent contractor and in pursuit of CONSULTANT s independent calling, and not as an employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of the DESCRIBED SERVICES, the CITY only being concerned with the finished results of the work being performed. CONSULTANT shall confer with the CITY at a mutually agreed frequency and inform the CITY of incremental work/progress as well as receive direction from the CITY. Neither s employees shall be
entitled in any manner to any employment benefits, including, but not limited to, employer-paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the parties that neither CONSULTANT nor its employees CONSULTANT shall indemnify, defend and hold CITY harmless from any such obligations on the part of its officers, employees and agents.
11.0 ASSIGNMENT OF CONTRACT
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11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall written
consent of the CITY.
12.0 COVENANT AGAINST CONTINGENT FEES
12.1 CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this AGREEMENT, and that CONSULTANT has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability, or, at the CITY s sole discretion, to deduct from the AGREEMENT the price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
13.0 INDEMNITY HOLD HARMLESS
13.1 To the fullest extent permitted by law, CONSULTANT, through its duly authorized representative, agrees that CITY and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, CITY Indemnitees ) shall have no liability to CONSULTANT or any other person, and CONSULTANT shall indemnify, protect, and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses, including reasonable attorneys fees and disbursements (collectively claims ) that arise out of, or pertain to, or relate to this AGREEMENT or the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and SUBCONSULTANTS in the performance of the DESCRIBED SERVICES.
13.2 s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense arising from the sole negligence, recklessness or willful misconduct of the CITY or its elected or appointed boards, officials, officers, agents, employees or volunteers.
13.3 CONSULTANT shall provide a defense (with counsel acceptable to CITY) s Indemnitees, or, s s
fees, expenses, and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONSULTANT is obligated to indemnify, defend, and hold harmless the CITY pursuant to this AGREEMENT.
13.4 The provisions of this section 13 shall not be limited by any provision of insurance coverage that the CONSULTANT may have in effect, or may be required to obtain and maintain, Attachment 1 Item 4.f
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during the term of this AGREEMENT. The provisions of this section 13 are continuing obligations and shall survive expiration or termination of this AGREEMENT.
13.5 PERS Eligibility Indemnification. In the event that any of officers, employees, agents, subcontractors, representatives or other persons providing services on under this Agreement
claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indemnify, defend (with counsel acceptable to CITY), and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.
Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the PERSONNEL providing services under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
13.6 Limitation of CITY Liability. The payment made to CONSULTANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSULTANT and CONSULTANT PERSONNEL are entitled for performance of any work under this contract.
salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT.
behalf of CONSULTANT.
13.7 Indemnification for Employee Payments. CONSULTANT agrees to defend (with counsel acceptable to CITY), indemnify and hold harmless the CITY for and against any obligation, claim, suit, or demand for tax, retirement contribution, including any contribution to the Public Employees Retirement System (PERS), Social Security, salary, or wages, overtime of CONSULTANT or for work done under this AGREEMENT.
14.0 INSURANCE
14.1 CONSULTANT shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the DESCRIBED SERVICES and the results of that work by the CONSULTANT or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.
Attachment 1 Item 4.f
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14.2 CONSULTANT shall obtain and, during the term of this AGREEMENT, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance from an insurance company authorized to do business in the State of California in insurable amounts of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the life of the AGREEMENT, and shall not be canceled or not renewed without thirty (30) days prior written ,
Maintenance of specified
insurance coverage is a material element of this AGREEMENT.
14.3 Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:
14.3.1 Commercial General Liability (CGL). CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount of $2,000,000 per occurrence and subject to an annual aggregate of $4,000,000. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONSULTANT or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT and/or their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same
14.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT s automobiles, including owned, hired, and non-owned automobiles, written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
14.3.3 Workers Compensation. CONSULTANT shall maintain Workers Compensation insurance for all of the CONSULTANT s employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers Compensation policy providing at minimum $1,000,000 employers liability coverage. The Attachment 1 Item 4.f
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CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
14.3.4 Professional Liability. CONSULTANT shall maintain Professional Liability (errors and omissions) coverage with a limit of no less than $2,000,000 per claim and $4,000,000 annual aggregate. The policy shall be on a claims made and in the aggregate basis. The CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of the DESCRIBED SERVICES; and (2) the policy will be maintained in force for a period of three years after substantial completion of the DESCRIBED SERVICES or termination of this AGREEMENT, whichever occurs last.
The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY s exposure to loss. All defense costs shall be outside the limits of the policy. If CONSULTANT maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
14.4 The CITY, its officers, officials, employees, and representatives shall be named as additional insureds on the required general liability, and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations.
The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY. All policies s policies are primary insurance and that
insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. This provision shall apply regardless of any language of the general liability, and automobile liability policy maintained by the CONSULTANT during the term of this AGREEMENT.
14.5 Before CONSULTANT shall employ any person or persons in the performance of the AGREEMENT, CONSULTANT shall procure a policy of W Compensation insurance as required by the Labor Code of the State of California, or shall obtain a certificate of self-insurance from the Department of Industrial Relations.
14.6 CONSULTANT shall furnish certificates of said insurance and policy endorsements to the CONTRACT OFFICER prior to commencement of work under this AGREEMENT. Failure by the CONTRACT OFFICER to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONSULTANT to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in Attachment 1 Item 4.f
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law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph
8.1 above.
14.7 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when recommendation of professional insurance advisors, changes in statutory law, court decisions, or other relevant factors. The CONSULTANT agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract). Upon request by CITY, CONSULTANT shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.
14.8 Any deductibles or self-insured retentions must be declared to and approved by the CITY. s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
14.9 CONSULTANT hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.
15.0 DISPUTES
15.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.
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15.2 If the dispute remains unresolved for ten working
determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.
16.0 GENERAL PROVISIONS
16.1 Accounting Records. CONSULTANT shall keep records of the direct reimbursable expenses pertaining to the DESCRIBED SERVICES and the records of all accounts between the CONSULTANT and SUBCONSULTANTS. CONSULTANT shall keep such records on a generally recognized accounting basis. At any time during normal business hours, and as often as CITY may deem necessary, the CONSULTANT shall make available to the CONTRACT OFFICER, or the CONTRACT OFFICER s authorized representative, for examination, all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine, and/or reproduce such records. CONSULTANT shall retain such financial and program service records for a period of four (4) years from the completion of the work or after termination or final payment under this AGREEMENT, whichever is later.
16.2 CONTRACT OFFICER. s designated CONTRACT OFFICER has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY under this AGREEMENT shall be the responsibility of the CONTRACT OFFICER. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.
16.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be held exclusively in a State court in the County of San Diego. CONSULTANT hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.
16.4 Compliance with Laws/Business Certificate. CONSULTANT and its SUBCONSULTANTS are required to comply with all applicable federal, state and local laws, rules, regulations, orders, policies, protocols and guidance, including, but not limited to, obtaining and maintaining a CITY Business Certificate during the duration of this AGREEMENT and complying with COVID-19 sanitation protocols, health orders and guidance.
16.5. Drafting Ambiguities. The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each PARTY. This AGREEMENT shall not be construed in favor of or against either PARTY by reason of the extent to which each PARTY participated in the drafting of the AGREEMENT.
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16.6. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the ATTACHMENTS, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the ATTACHMENTS, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each PARTY shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.
16.7 Non-Discrimination. CONSULTANT shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONSULTANT shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.
CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.
16.8 Responsibility for Equipment. Notwithstanding anything in this AGREEMENT to the contrary, CITY shall not be responsible nor held liable for any damage whatsoever, including, but not limited to persons or property, resulting from or arising out of the use, misuse or failure of any agents, employees or
SUBCONSULTANTS, even if such equipment has been furnished, rented, or loaned to CONSULTANT by CITY. Any and all equipment furnished, rented, or loaned to CONSULTANT - WARRANTIES, EXPRESS OR IMPLIED, REGARDING ITS EQUIPMENT, AND HEREBY
EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, INCLUDING, WITHOUT
LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. The acceptance or use of any CITY equipment by CONSULTANT or agents, employees, or SUBCONSULTANTS shall be with all faults and shall be construed to mean that CONSULTANT accepts full responsibility for and agrees to defend, indemnify, and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment. CONSULTANT
HEREBY RELEASES, WAIVES, DISCHARGES AND CONVENANTS NOT TO SUE CITY
FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS RELATING TO ANY CITY EQUIPMENT.
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16.9 Public Works Contract. [Reserved]
17.0 NOTICES
17.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. For the purposes hereof, unless otherwise provided in writing by the PARTIES hereto:
a. The address of the CITY, and the proper person to receive any notice on the CITY s behalf, is:
City of Coronado
Community Development Department
1825 Strand Way
Coronado, CA 92118
Attn.: Department Director
Tel. No. (619) 522-7338
b. The address of the CONSULTANT, and the proper person to receive any notice on the CONSULTANT s behalf, is:
4 Leaf, Inc.
Marcus Johnson, CBO
402 W. Broadway, Ste. 400
San Diego, CA 92101
Telephone No. (909) 996-0511
18.0 PROFESSIONAL CONSULTANT S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986
18.1 CONSULTANT certifies that CONSULTANT is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 U.S.C. §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of CONSULTANT and all its agents, employees, representatives and SUBCONSULTANTS, and any other person performing any of the DESCRIBED SERVICES.
19.0 ADDITIONAL PROVISIONS
19.1 Consequential Damages. Neither PARTY shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them.
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19.2 Responsibility for Others. CONSULTANT shall be responsible to the CITY for its services and the services of its SUBCONSULTANTS. CONSULTANT shall not be responsible for the acts or omissions of any other persons engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.
19.3 Representation. The CONSULTANT is not authorized to represent the CITY, to act as , or to bind the CITY to any contractual agreements whatsoever.
19.4 Third- s Work Product (Peer Review). At the option of the CITY, a s work product may be performed by an independent expert chosen by the CITY. In such case, the CONSULTANT agrees to confer and cooperate fully with the independent expert to allow a thorough review of the work product by the expert. Such review is intended to provide the CITY with a peer review of the concepts, all pre-design documentation, methods, professional recommendations, and other work product of the CONSULTANT. The results of this review will be furnished to the CITY and shall serve to assist the CITY i s deliverables under this AGREEMENT.
19.5 Periodic Reporting Requirements. The CONSULTANT shall provide a written status report of the progress of the work on a monthly basis that s payment invoice. The status report shall, at a minimum, report the work accomplished to date; describe any milestones accomplished; show and discuss the results on any testing or exploratory work; provide an update to the approved schedule as set forth in ATTACHMENT D , and if not in accordance with the original schedule, describe how the CONSULTANT intends to get back on the original schedule; describe any problems or recommendations to increase the scope of the work; and provide any other information that may be requested by the CITY. The report is to be of a form and quality appropriate for submission to the City Council.
19.6 Brand or Trade Names. [Reserved]
19.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.
19.8 Waiver. No waiver by either PARTY of a breach by the other PARTY of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant, or condition herein contained. No waiver of any default of either PARTY hereunder shall be implied from any omission by the other PARTY to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect a default other than as specified expressly in said waiver.
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19.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either PARTY will be excused from performance of such portion or portions of this AGREEMENT that is found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.
19.10 Attachments Incorporated. All ATTACHMENTS referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
THE REMAINDER OF THIS PAGE LEFT BLANK.
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20. SIGNATURES
20.1 Each signatory and PARTY hereto hereby warrants and represents to the other PARTY that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.
CITY: CONSULTANT:
By: _____________________________
Tina Friend, City Manager
By: ______________________________
Kevin J. Duggan, CEO, Secretary
Date: _______________________________ Date: _______________________________ APPROVED AS TO CONTENT: __________________________________________ Richard Grunow, Director Date APPROVAL AS TO FORM: __________________________________________ Johanna N. Canlas, City Attorney Date ATTEST: ____________________________________ Kelsea Holian, MMC City Clerk Date
ATTACHMENT A SCOPE OF WORK
ATTACHMENT B CONSULTANT CONFLICT OF INTEREST DETERMINATION
ATTACHMENT C PAYMENT FOR SERVICES
ATTACHMENT D SCHEDULE OF SERVICES
ATTACHMENT E LISTING OF SUBCONSULTANTS
ATTACHMENT F PREVAILING WAGE
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ATTACHMENT A
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968-2
I. SCOPE OF WORK
CONSULTANT shall provide the CITY with the following professional services ):
1. Building Plan Review. The CONSULTANT shall perform building plan check review services, including, but not limited to the following:
a. Conduct initial plan review and all subsequent reviews for code compliance with the adopted edition of the applicable California Building Codes, Part 1 through 12, Standards, State Housing Laws and local ordinances within 10-12 business days of receipt from the CITY.
b. Review plans for all types of fire protection systems, fire and life safety, and compliance with state and local hazardous materials regulations. c. Scan plan sets and provide digital copies to the CITY for each project reviewed. d. Review structural calculations, soils reports, geotechnical, grading, onsite improvements, energy calculations/reports, disabled accessibility requirements, green building standards, CITY-adopted ordinances and policies, and other project related information provided by the applicant or the CITY.
e. Identify items needing clarification or correction to achieve compliance with applicable regulations, codes and standards, and provide a written report of these items, including referenced code sections. The reports completed shall be clear, concise and not contain a multitude of general notes that do not reflect conditions specific to the project.
f. Coordinate the resolution of identified deficiencies with the applicant and CITY.
Upon request by the CITY, CONSULTANT shall attend any required meetings connected with the plan review or field inspection of the projects. g. The standard turnaround time for assigned plan reviews shall be ten (10) business days for initial review, and five (5) business days for rechecks. Expedited plan review for initial review and rechecks may be requested, by the CITY, with a turnaround Attachment 1 Item 4.f
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time of not more than (5) business days. CONSULTANT shall pick up and deliver plans to the department unless alternate arrangements are approved by the PROJECT COORDINATOR.
h. The CONSULTANT shall utilize employees to perform the plan reviews who are certified as Plans Examiners through the International Code Council and who are provided with a reasonable degree of annual training in accordance with the requirements of AB 717 (California Health and Safety Code 18965 et seq). A California Registered Engineer or Licensed Architect employed by the CONSULTANT shall review the portion of plans that involve engineering design and calculations. Plans Examiners shall have a minimum of three (3) years of plan review experience with a municipality or a private contractor. i. Projects shall be assigned at the sole discretion of the PROJECT COORDINATOR or designee. The CITY may use its own employees and/or other independent contractor to perform plan reviews in addition to any such work assigned to CONSULTANT .
The volume of plan review is dependent upon economic conditions that are outside the control of the CITY. Consequently, there is no guarantee provided as to the minimum or maximum volume of work that may be assigned to the CONSULTANT within any given time period.
j. In the course of the plan review process, the CONSULTANT shall avoid situations involving and actual, perceived, or potential conflict of interest, shall act as an agent of the PROJECT COORDINATOR, and shall act in the interests of the CITY and its citizens. The CONSULTANT shall provide no services for any private client within the City of Coronado during the contract period.
k. CONSULTANT shall have a staff member that is a Certified Access Specialist (CASp) from the California Department of State Architect (DSA) with a minimum of three (3) years of accessibility plan review experience. This staff member shall review any assigned projects that have aspects related to State and Federal accessibility requirements.
l. The PROJECT COORDINATOR shall have the right of refusal of any staff member assigned by the CONSULTANT. All staff members must have a commitment to efficiency and high standards of customer service.
m. The CONSULTANT shall have the ability to complete plan review digitally using Adobe PDF and shall have staff with previous experience completing reviews digitally. The CONSULTANT shall have the ability to securely transfer digital files without the use of email to the CITY with a minimum attachment size of 100MB.
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n. The CONSULTANT shall have plan review staff with appropriate California Registrations as:
a. California Civil Engineer
b. California Structural Engineer
c. California Licensed Land Surveyor
d. California Electrical Engineer
e. California Architect
f. California Mechanical Engineer
g. Fire Plans Examiner
h. Structural Plans Examiner
i. Residential Plans Examiner
j. Commercial Fire Sprinkler Plans Examiner
k. Residential Fire Sprinkler Plans Examiner
l. Commercial Fire Alarm Plans Examiner
m. LEED
n. Electrical Plans Examiner
o. Plumbing Plans Examiner
p. Mechanical Plans Examiner
q. Green Building Plans Examiner
r. SAP Certified through the CA Office of Emergency Services
2. Building Inspection Services. The CONSULTANT shall provide experienced, trained, and -call and as-needed basis as further specified below:
a. CONSULTANT shall have a staff member that is a Certified Access Specialist (CASp) from the California Department of State Architect (DSA) with a minimum of three (3) years of accessibility inspection experience. This staff member, as assigned, shall complete inspections for any projects that have aspects related to State and Federal accessibility requirements.
b. The PROJECT COORDINATOR shall have the right of refusal of any staff member assigned by the CONSULTANT. All building inspection staff members must have a commitment to efficiency and high standards of customer service. c. The CONSULTANT inspection staff shall provide inspection services and assure that construction meets the approved project plans and complies with the latest adopted codes, policies and procedures. The CONSULTANT shall be available during an emergency or natural disaster to assist the CITY with inspection services. d. It is highly desirable to have building inspection staff with the following professional certifications:
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Commercial Building Inspector
Residential Building Inspector
Commercial/Residential Mechanical Inspector
Commercial/Residential Plumbing Inspector
Commercial/Residential Electrical Inspector
Fire Inspector
Green Building
SAP Certified through the CA Office of Emergency Services
3. Temporary Professional Staffing Services. The CONSULTANT shall provide temporary staffing support services upon request of the PROJECT COORDINATOR.. It is anticipated that the following staff classifications may be needed during the contract term:
a. Permit Technician. Candidates shall be certified permit technicians in California with a minimum of one (1) year of professional experience working in a building division of a municipality or private municipal CONTRACTOR.
b. Building Inspector.
c. Plans Examiner.
d. Building Official: Candidates shall possess a California Building Official certification and have a minimum of five (5) years of experience managing a building division, including personnel, supervision, budgeting, and overall program administration.
II. GENERAL TERMS & CONDITIONS:
As requested by CITY, CONSULTANT shall provide plan review, inspection and/or staffing As further described below,
CITY will direct CONSULTANT and provide guidance on tasks and a schedule of work to be performed. CONSULTANT is to coordinate the work with the Contract Officer, as to not interfere with departmental operations. CONSULTANT shall carefully examine the work site. The execution of this AGREEMENT by the CONSULTANT shall be considered evidence that the CONSULTANT has investigated, and is satisfied as to, the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the shall present a professional image and a high standard of quality and technical competence at all ed employees must wear professional business attire.
II. PERFORMANCE SPECIFICATIONS
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A. GENERAL SPECIFICATIONS:
Under the supervision of the PROJECT COORDINATOR and CITY staff, CONSULTANT shall perform a variety of inspection duties in support of the CITY's building program operations and services to enforce compliance with national, state and CITY mandated building codes, regulations and ordinances as may be requested by the CITY, including but are not limited to:
1. Perform a variety of technical duties in support of the C s building program operations and services to enforce compliance with national, state and CITY mandated building codes, regulations and ordinances.
2. Conduct onsite electrical, mechanical, plumbing, structural and fire inspections during all phases of construction, alteration, remodel or repair; inspect foundation, concrete, framing, plastering, plumbing, electrical and mechanical installations and other building elements; conduct repeated inspections from inception of construction project to release for occupancy.
3. Interpret and enforce compliance with applicable codes and ordinances, including, but not limited to, approved construction plans and documents, electrical, mechanical, plumbing, structural, fire, CITY zoning ordinances, and state and federal accessibility standards for the disabled.
4. Review on-site construction documentation including approving final inspections and releasing the Certificate of Occupancy.
5. Maintain a variety of logs, records and files; generate reports and records as required.
6. CONSULTANT shall provide scanning services for documents that are routed through their agency. Digital files shall be provided in a format approved by the CITY B. WORKING CONDITIONS
Physical Demands: The physical demands described herein are representative of those that must Productivity:
and timely manner with minimal direction.
Mobility:
sedentary. Mobility to stand, stoop, reach and bend is required.
Work Environment: Professional office setting and on-jurisdiction varying in type.
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C. SCHEDULE AND WORK EXPECTATIONS
CONSULTANT will be provided a work schedule by the CITY. It is expected that (s) will be punctual and comply with workplace
requirements, including but not limited to dress code, professional conduct and perform tasks and assignments with efficiency and minimal direction.
D. ADDITIONAL TERMS AND CONDITION:
1. Default: In case of default by the CONSULTANT, the CITY may procure the DESCRIBED SERVICES from other sources and may deduct costs therefore from the unpaid balance due to the CONSULTANT. The prices paid by the CITY shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available at law or in equity.
2. Change of Ownership: CONSULTANT agrees that if there is a change in ownership CONSULTANT prior to completion of this AGREEMENT, the new owners will be required under terms of sale to assume this AGREEMENT and complete it to the satisfaction of the CITY. The CITY reserves the right to approve a change in ownership.
3. Consultant Work Hours and Safety Standards: CONSULTANT shall ensure compliance with all safety and hourly requirements for employees, in accordance with Federal, State, and local safety and health regulations and laws.
4. Safety Data Sheets: CONSULTANT is required to provide Safety Data Sheet (SDS) for any hazardous substances used as required by the California State Labor Code, Sections 6382 and 6390, and the Health and Safety Code of the California Administrative Code. SDS sheets for each item shall be sent to:
Director
Community Development Department
City of Coronado
1825 Strand Way
Coronado, California 92118
5. Declared Emergency Purchasing: In the event of an emergency or where the CITY is declared a disaster area by the County, State or Federal Government, this AGREEMENT may be subjected to unusual usage. CONSULTANT shall service the CITY during an emergency or declared disaster under the same terms and conditions that apply during non-disaster circumstances. The pricing quoted within
E. DOCUMENT CONTROL
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CONSULTANT shall analyze each project, create a job number, and complete a Job Setup Sheet. This form highlights both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are then transmitted through CONSULTANT accessed EZPlan Review Portal which tracks initial and subsequent reviews and is open for view by the client. The CITY shall have access to view CONSULTANT plan review control log through EZPlan Review Portal. Plans then get distributed for review to the Plan Review Engineers team, Architect (a licensed state professional) and/or an ICC Certified Plans Examiner, as applicable. CONSULTANT analyzes the plans and documentation for effective conformance to the state codes, referenced construction standards, and CITY amendments. The
CONSULTANT
through proprietary and jurisdictional checklists. When complete, the Plan Review Manager overviews the project for quality control purposes and forwards comments or approvals to the -designated contact(s).
F. OFF-SITE ELECTRONIC PLAN REVIEW
CONSULTANT shall utilize digital plan review to review, markup and transport plans of any size electronically. CONSULTANT shall provide CITY access to a protected online portal to allow property owners, contractors, developers, businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will be given to City staff for immediate access to information regarding project status during the review process. CONSULTANT uses Bluebeam for electronic review of files and timely turnarounds resulting in permit issuance within 5-7 business days.
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ATTACHMENT B
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968-2
CONFLICT OF INTEREST DETERMINATION
CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the CONSULTANT has a financial interest as defined in Government Code Section 87103.
CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the City.
CONSULTANT1
agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule, or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
4. Authorize the CITY to enter into, modify, or renew a contract, provided it is the type of contract that requires CITY approval;
5. Grant CITY approval of a contract that requires CITY approval and to which the CITY is a party, or to the specifications for such a contract;
6. Grant CITY approval of a plan, design, report, study, or similar item;
7. Adopt, or grant CITY approval of, policies, standards, or guidelines for the CITY, or for any subdivision thereof; or
(B) Serves in a staff capacity with the CITY and in that capacity participates in making a governmental decision as defined in Regulation 18704(a) and (b) or performs the same or substantially all the same duties for the CITY that would otherwise be performed by an individual holding a position specified in the CITY Interest Code. 1which case the Conflict of Interest Code may still apply. The Conflict of Interest Code, however, does not cover public works contractors.
Attachment 1 Item 4.f
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DISCLOSURE DETERMINATION:
1. CONSULTANT
as defined in Sections A and B above. No disclosure
required.
X 2. CONSULTANT
CONSULTANT shall file, with the City Clerk of the City of Coronado in a timely manner as required by law, a Statement of Economic Interest (Form 700), as required by the City of Coronado Conflict of Interest Code, and the Fair Political Practices Commission, to meet the requirements of the Political Reform Act.*
Signature Date
Name Rich Grunow Department Community Development
City Attorney Approval of Determination
City Manager Approval of Determination
*The s disclosure of investments, real property, income, loans, business positions, and gifts, shall be limited to those reasonably related to the project for which CONSULTANT has been hired by the CITY.
Attachment 1 Item 4.f
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ATTACHMENT C
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968-2
PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: Payments to the CONSULTANT for the DESCRIBED SERVICES shall be made in the form of monthly payments due for work performed on each task as in accordance with the fee structure noted below. Percentage of work performed on a task or sub task shall be assessed in the sole and unfettered discretion of the CONTRACT OFFICER or his/her designee. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each task. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.
PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 70%
Structural Percentage: 45%
Expedited Percentage: 90%
(Rates above are inclusive of all disciplines except
Fire and Civil which are billed on an hourly basis)
Fee includes:
Initial review and two (2) rechecks.
Hourly charges apply after three (3) or
more rechecks.
Shipping, courier, and electronic
service.
Building Rates
Chief Building Official $160/hour
Structural Plan Review Engineer $144/hour
Non-Structural Plans Examiner $124/hour
Certified Access Specialist (CASp) Inspector $160/hour
Certified Access Specialist (CASp) Plans Examiner $160/hour Senior Combination Building Inspector (Building Inspector III) $119/hour Commercial Building Inspector (Building Inspector II) $108/hour Residential Building Inspector (Building Inspector I) $98/hour Permit Manager $98/hour
Senior Permit Technician $83/hour
Permit Technician $72/hour
Clerk/Administrator $62/hour
Civil Plan Review (Grading, Improvement Plans) $180/hour Inspector of Record $139/hour
DSA Class 1 / HCAI A Inspector $180/hour
Attachment 1 Item 4.f
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DSA Class 2 / HCAI B Inspector $149/hour
DSA Class 3 / HCAI C Inspector $108/hour
GoFormz / elas. Software $50/user monthly
Fire Rates
Fire Protection Engineer (FPE) ..................................................................... $206/hour Fire Prevention Officer .................................................................................. $155/hour Fire Plans Examiner ....................................................................................... $149/hour Fire Inspector II .......................... ................................................................... $155/hour Fire Inspector I ............................................................................................... $144/hour Project Management Rates
Project Manager $185/hour
Principal-in-Charge $247/hour
B. REIMBURSABLE SERVICES None
C. BASIS OF CHARGES
All invoices shall be submitted monthly.
Contract Staffing in-house (excluding plan review) is subject to four (4) hour minimum charge unless stated otherwise. CONSULTANT shall bill in four (4) hour increments.
CONSULTANT shall complete plan reviews within ten (10) business days or less, [with review deadline extensions authorized by the PROJECT COORDINATOR on an as-needed basis], or five (5) business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans.
CONSULTANT shall bill expedited reviews at 1.5x the plan review fee listed in the fee schedule. CONSULTANT shall complete expedited reviews within seven (7) days of receipt of the plans from the CITY.
CONSULTANT shall bill plan review of deferred submittals & revisions at the hourly rates listed above.
CONSULTANT and CITY will meet and confer to negotiate pricing for reviews of larger complex plans.
Larger, complex plan review time frames shall be negotiated on a case-by-case basis and work direction and timelines communicated in writing by the CITY Initial plan review services are billed on a percentage basis. Initial plan review services include the initial review and two (2) rechecks. Any plan reviews performed after the initial plan review services will be billed on an hourly basis unless otherwise agreed upon on a case-by-case basis..
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- Initial plan review services for Fire and Civil Reviews are billed on an hourly basis, rather than on a percentage basis.
The CONSULTANT shall charge overtime and premium time as follows: - Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate CONSULTANT shall only bill overtime with prior authorization of the CONTRACT
OFFICER
CONSULTANT shall charge the appropriate overtime rate for all work with less than eight (8) hours rest between shifts. The CONSULTANT shall charge mileage at the current IRS rate.
ayment due on receipt. The CONSULTANT
shall assess a 1.5% interest charge upon all payments that are over 45 days late.
ITY shall allow non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.
Attachment 1 Item 4.f
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ATTACHMENT D
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968-2
SCHEDULE OF SERVICES
PROJECT SCHEDULE The Project Schedule shall be appended here.
CONSULTANT agrees to diligently pursue the work described. The following schedule contractually obligates the CONSULTANT to perform all services to meet the time duration for each task of work shown:
1. Review Timeframes
Type of
Plans Transportation Initial Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
*Residential < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days **Multi-Family < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days ***Large
Commercial
> 15,000 s.f.
< 24 Hours (pick
up & delivery) Negotiable Negotiable Negotiable Negotiable Negotiable *Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven track record of working with municipalities to provide expedited reviews with special discounted pricing.
Pick-up of all plans will be performed by staff within 24 hours of the CITY -mail. CONSULTANT prefers to pick-up and deliver the plans in person to communicate information that may be pertinent to the services and maintain consistent communication. At no additional cost, staff will transport Attachment 1 Item 4.f
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the plans to and from the CITY upon phone call to office or e-mail to [email protected]
2.Landscape Design Review
Landscape Design Review Turnaround Times
Preliminary Landscaping Review 10 calendar days for Preliminary (Conceptual) Final Landscape Plan Review (i.e.,
drawings)
14 calendar days for Final Landscape Plans
3.Placement Schedule
Building Department Staff Interim Full-Time
Permit Technician (ICC Certified) < 2 Days < 5 Days
Assistant Permit Technician/ Counter
Staff
< 2 Days < 5 Days
Building Official < 2 Days < 15 Days
4. Staffing Support Schedule
Periodic Inspection Services Available Next Day
Part-time Inspection Services Available Next Day
Full-time Inspection Services Available Two Days or Less Project Specific Inspection Services Available Two Day or Less Attachment 1 Item 4.f
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ATTACHMENT E
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968-2
LISTING OF SUBCONSULTANTS
Listed below are any and all SUBCONSULTANTS that the CONSULTANT plans to employ under this AGREEMENT. Include DIR Contractor Registration Numbers where applicable. No change is allowed without the prior approval of the CONTRACT OFFICER.
SUBCONSULTANT SUBCONSULTANT _____________________________________ ______________________________________ _____________________________________ ______________________________________ _____________________________________ ______________________________________ _____________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 1 Item 4.f
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ATTACHMENT F
STATE PREVAILING WAGE RATES AND OBLIGATIONS
Prevailing Wage Rates: This project is a "public work" in accordance with California Labor Code §§1720, et seq. It is the sole responsibility of the CONSULTANT to ensure that all workers employed in the execution of the AGREEMENT are paid the correct prevailing wage rate. CONSULTANT is required to comply with California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813 and 1815, which are incorporated by reference, and the CONSULTANT agrees to comply with all of the above-referenced provisions and all other statutes or regulations that may be applicable to the performance of the DESCRIBED SERVICES. Specifically, CONSULTANT agrees to:
a. Pay all workers not less than the general prevailing rate of per diem wages for work of similar character in the locality in which the public work is performed. b. Pay all workers not less than the general prevailing rate of per diem wages for holiday and for overtime work that exceeds 8 hours in one day and 40 hours in one week. c. Adhere to the compliance measures outlined in Labor Code section 1775(b) for any subcontractor that the CONSULTANT chooses to use on this project. d. Maintain, certify and make available for inspection, payroll records as required by Labor Code section 1776.
e. Comply with all apprenticeship requirements pursuant to Labor Code section 1777.5.
Not less than the State general prevailing wages, as determined by the Director of the Department of Industrial Relations, shall be paid by the CONSULTANT and its subcontractors to all workers employed on the project, as applicable. The statutory provisions for penalties for failure to pay prevailing wages and for failure to comply with state's wage and hour laws will be enforced.
CITY has obtained from the Director of the Department of Industrial Relations said Director's General Prevailing Wage Determinations for the locality in which the work is to be performed. Said determinations are on file and available for review online at t website located at: http://www.dir.ca.gov/DLSR/PWD
SB 854 Notice: CITY public works projects are subject to compliance monitoring and enforcement by As part of this program, contractors and subcontractors on Public Works Projects are required to be registered with the DIR in accordance with Labor Code Section 1725.5. Unregistered contractors are not qualified to bid on, be listed in a bid, listed as a subcontractor, or engage in the performance of any public works contract, all as more particularly described in Labor Code Section 1771.1(a). CITY has no duty to accept a bid or enter into a contract without proof of the CONSULTANT registration pursuant to Labor Code Section 1771.1(b). The prime contractor shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not CITY also posts.
Labor Code Compliance: CONSULTANT shall comply with the provisions of the Labor Code requiring the payment of prevailing wages on public works, commencing with Section 1720. In Attachment 1 Item 4.f
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accordance with Labor Code Section 1775, the CONSULTANT shall forfeit an amount, as determined by the Labor Commissioner, for each worker paid less than the applicable prevailing wage rate for the work or craft in which that worker is employed for any work done under the AGREEMENT by CONSULTANT or by any subcontractor. CONSULTANT agrees to pay the difference between the prevailing wage rate and amount paid to each worker in accordance with Labor Code Section 1775 (a)(2)(E).
Pursuant to Labor Code Section 1770, the Director of the DIR has ascertained the general prevailing rate of per diem wages and a general prevailing rate for legal holiday and overtime work for each craft required for execution of the AGREEMENT. In accordance with Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file and can be viewed during normal business hours at Coronado City Hall, located at 1835 Strand Way, Coronado, CA 92118. CONSULTANT shall post a copy of the applicable prevailing wage rates at the job site.
Wage rates set forth are the minimum that may be paid by the CONSULTANT. Nothing herein shall be construed as preventing the CONSULTANT from paying more than the minimum rates set. No extra compensation whatsoever will be allowed by the CITY due to the inability of CONTRACTOR to hire labor at minimum rates, nor for necessity for payment by CONSULTANT of subsistence, travel time, overtime, or other added compensations, all of which possibilities are elements to be considered and ascertained to CONSULTANT own satisfaction in preparing its bid or entering into the AGREEMENT.
If it becomes necessary to employ crafts other than those listed in the General Prevailing Wage Rate, CONSULTANT shall obtain a wage rate determination. The rates thus determined shall be applicable as minimum from the time of initial employment. CONSULTANT shall be responsible for paying the applicable rate.
CONSULTANT and each subcontractor shall keep, certify and make available accurate payroll record in accordance with Labor Code Sections 1771.4(a)(3) and 1776. The record shall contain the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONSULTANT and/or subcontractor in connection with the DESCRIBED SERVICES. Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement, or shall contain the same information as those forms. Upon written request by the CITY, CONSULTANT and subcontractor's certified payroll records shall be furnished within ten (10) days. CONSULTANT and subcontractor's certified payroll records shall be available for inspection at the principal office of the CONSULTANT.
Apprentices: CONSULTANT and each subcontractor shall comply with the requirements of Labor Code Section 1777.5, and any related regulations regarding the employment of registered apprentices.
Properly registered apprentices shall be employed in the execution of the DESCRIBED SERVICES at the ratios required, but in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work. Every apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which the apprentice is employed, and shall be employed only at Attachment 1 Item 4.f
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the work of the craft or trade to which the apprentice is registered. The CONSULTANT shall be responsible for compliance with Labor Code Section 1777.5 for all apprenticeable occupations. : CONSULTANT and each subcontractor will be required to secure the and shall comply with the requirements
of Labor Code Section 3700, and any related regulations regarding In signing this AGREEMENT, CONTRACTOR certifies as follows:
Code. I am aware of and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability for workers' compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should consult, contract or subcontract with any person, firm, or company to do all or any part of the work for which this AGREEMENT covers, I shall assure compliance by contractor or with Sections 3700 and 3800 of the State Labor Code. I further certify that all contractors (both primary and subcontractors) are registered with the State of California Department of Industrial Relations in compliance with Labor Attachment 1 Item 4.f
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AGREEMENT FOR PROFESSIONAL SERVICES
SafeBuilt
Contract No. 25-PS-CD-968
This AGREEMENT is made and entered into as of the date of execution by the City of Coronado, a California Interwest
Consulting Group, Inc. DBA SAFEbuilt, a limited liability company, hereinafter referred to as venture, such entity is encompassed
within the meaning of the term
RECITALS
The CITY requires the services of a CONSULTANT to provide technical building plan check and inspection support services for inspection and code enforcement activities project . These services generally consist of fixed scheduled building plan check and inspection services, building code enforcement, building counter operations, and as-needed temporary support services including staffing support as well as other related services. The professional services to be performed by CONSULTANT shall be CONSULTANT represents itself as being a professional building plan check and inspection services firm, possessing the necessary experience, skills, and qualifications to provide the services required by the CITY. CONSULTANT warrants and represents that it has the necessary staff to deliver the services within the time frame herein specified.
In
4526, this AGREEMENT was let via a formal qualifications-based solicitation.
On Ju 2026, the City Council for the CITY approved this AGREEMENT and authorized the City Manager to execute the form of this Agreement.
CONTRACT OFFICER
Building Official shall serve as the for this AGREEMENT.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONSULTANT (collectively referred to as the PARTIES agree as follows:
CA Office Approved Template (5-20-22)
Attachment 2 Item 4.f
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1.0 TERM OF THE AGREEMENT
1.1 This AGREEMENT shall be effective beginning the day, month and year of the execution of this document by the CITY. The AGREEMENT shall be in effect for a term of three years with two (2), one (1) year renewal options upon mutual consent. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.
1.2 The CONSULTANT shall commence the performance of the DESCRIBED SERVICES immediately upon execution of this AGREEMENT. Time is of the essence in this AGREEMENT.
Failure to meet the schedule contained in this AGREEMENT is a default by the CONSULTANT.
1.3 A delay occasioned by causes beyond the control of CONSULTANT may merit an extension of time for the completion of the DESCRIBED SERVICES. When such delay occurs, CONSULTANT shall immediately notify the CONTRACT OFFICER in writing of the cause and the extent of the delay, whereupon the CONTRACT OFFICER shall ascertain the facts and the extent of the delay and may grant an extension of time for the completion of the DESCRIBED SERVICES when justified by the circumstances. CONSULTANT acknowledges and agrees that delays arising out of or related to COVID-19 or related federal, state or local laws, regulations, orders, rules, policies or guidance will not merit an extension of time. CONSULTANT represents and warrants that it can perform the DESCRIBED SERVICES competently and in a timely fashion and has taken into account circumstances and delays that may occur as a result of or arising out of COVID-19 or applicable laws related thereto in entering into this AGREEMENT.
1.4 This AGREEMENT may be terminated in accordance with the provisions contained in this AGREEMENT.
1.5 Renewal or Extension Provisions. This AGREEMENT shall be in effect for a term of three (3) years with two (2) one-year renewal options upon mutual consent. Prices shall remain firm for the first year of the AGREEMENT. Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, but no greater than 3%, may be implemented. The CITY shall have the option to extend the AGREEMENT, if agreed to by the CONSULTANT.
2.0 CONSULTANT'S OBLIGATIONS AND SCOPE OF WORK (ATTACHMENT A)
2.1 CONSULTANT shall provide the CITY with the DESCRIBED SERVICES for the PROJECT that are described in ATTACHMENT A.
2.2 CONSULTANT shall perform all the tasks required to accomplish the DESCRIBED SERVICES in conformity with the applicable requirements of federal, state, and local laws in effect at the time that the DESCRIBED SERVICES are being performed and at the time that the scope of work is substantially completed by the CONSULTANT. a. The CONSULTANT is responsible for ensuring the professional quality, technical accuracy, and coordination of all services and documents furnished by the CONSULTANT under this AGREEMENT.
Attachment 2 Item 4.f
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b. The CONSULTANT shall be obligated to comply with applicable standards of professional care in the performance of the DESCRIBED SERVICES. CITY recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained despite the use of professional care. Where any condition exists for which the CONSULTANT must make a judgment that could result in an actual condition that is materially different, the CONSULTANT shall advise the CITY in advance and request specific direction.
c. The CONSULTANT shall, without additional compensation, immediately correct or revise any DESCRIBED SERVICES that do not meet the foregoing professional responsibility standards.
2.3 During the term of this AGREEMENT, CONSULTANT shall maintain professional certifications as required in order to properly comply with all applicable federal, state, and local laws. If the CONSULTANT lacks such certification, this AGREEMENT is void and of no effect.
2.4 Conflict of Interest and Political Reform Act Obligations, if determined to be applicable according to ATTACHMENT B CONFLICT OF INTEREST DETERMINATION.
CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local Conflict of Interest Ordinance. The level of disclosure categories shall be set by the City and shall reasonably relate to the scope of the DESCRIBED SERVICES.
3.0 PAYMENT AND SCHEDULE OF SERVICES (ATTACHMENTS C AND D)
3.1 CONSULTANT is hired to render the DESCRIBED SERVICES and any payments made to CONSULTANT are full compensation for such services.
3.2 The amount of payment to CONSULTANT for providing the DESCRIBED SERVICES is set forth in ATTACHMENT C. No payment shall be allowed for any reimbursable expenses unless specifically described in ATTACHMENT C.
3.3 Payment for all undisputed portions of each invoice shall be made within 45 days from the date of the invoice.
3.4 DESCRIBED
SERVICES shall not be construed to operate as a release or waiver of any rights of the CITY under this AGREEMENT or of any cause of action arising out of AGREEMENT, and CONSULTANT is responsible to the CITY for all damages to the CITY
4.0 CITY S OBLIGATIONS
Attachment 2 Item 4.f
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4.1 CITY shall provide information as to the DESCRIBED SERVICES, including budget limitations.
4.2 CITY shall furnish the required information and services and shall render approvals and decisions expeditiously to allow the orderly progress of the DESCRIBED SERVICES as shown on the schedule required under ATTACHMENT D.
5.0 SUBCONTRACTING
5.1 The name, phone number, and location of the place of business of each subconsultant that the CONSULTANT will use to perform work or render service to the CONSULTANT in performing this AGREEMENT is contained in ATTACHMENT E. No change to or addition of any SUBCONSULTANT shall be made without the written approval of the CITY.
5.2 If CONSULTANT subcontracts for any of the work to be performed under this AGREEMENT, CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of CONSULTANT s SUBCONSULTANTS and for the persons either directly or indirectly employed by the SUBCONSULTANTS, as CONSULTANT is for the acts and omissions of persons directly employed by CONSULTANT. Nothing contained in the AGREEMENT shall create any contractual relationship between any SUBCONSULTANT of CONSULTANT and the CITY. In any dispute between the CONSULTANT and its SUBCONSULTANT, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend, hold harmless and indemnify the CITY as described in Section 13 of this AGREEMENT, should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.
5.3 CONSULTANT shall bind every SUBCONSULTANT to all the terms of the AGREEMENT applicable to CONSULTANT s work unless specifically noted to the contrary in the subcontract in question and approved in writing by the CONTRACT OFFICER. All contracts entered into between the CONSULTANT and its SUBCONSULTANT shall also provide that each SUBCONSULTANT shall obtain insurance policies which shall be kept in full force and effect during any and all work on this project and for the duration of this AGREEMENT. The CONSULTANT shall require the SUBCONSULTANT to obtain all policies described in Section 14 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.
6.0 CHANGES TO THE SCOPE OF WORK 6.1 The CONSULTANT shall not perform work in excess of the DESCRIBED SERVICES without the prior written approval of the CONTRACT OFFICER. All requests for extra work shall be made by written request for a contract modification submitted to the CONTRACT OFFICER. To be effective, all contract modifications must be in writing and signed prior to the commencement of the work. Fees for additional work will be negotiated on a fixed-fee basis.
Attachment 2 Item 4.f
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6.2 The CITY may unilaterally reduce the scope of work to be performed by the CONSULTANT. Upon doing so, CITY and CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a deductive change order or amendment to the AGREEMENT.
7.0 ENTIRE AGREEMENT
7.1 This AGREEMENT and incorporated ATTACHMENTS set forth the entire understanding of the PARTIES with respect to the subject matters herein. If there are any inconsistencies between the incorporated ATTACHMENTS and this AGREEMENT, the terms of this AGREEMENT control. There are no other understandings, terms, or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.
8.0 TERMINATION OF AGREEMENT
8.1 In the event of CONSULTANT s default of any covenant or condition hereof, including, but not limited to, failure to timely or diligently prosecute, deliver, or perform the DESCRIBED SERVICES, or where the CONSULTANT fails to perform the work in accordance with the schedule established for the DESCRIBED SERVIES (see ATTACHMENT D), the CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default. Thereupon, CONSULTANT shall immediately cease work and within five (5) working days: (1) assemble all documents owned by the CITY and in CONSULTANT s possession, and deliver said documents to the CITY; and (2) place all work in progress in a safe and protected condition. The CONTRACT OFFICER shall make a determination of the percentage of work that CONSULTANT has performed that is usable and of worth to the CITY. Based upon that finding, the CONTRACT OFFICER shall determine any final payment due to CONSULTANT.
8.2 This AGREEMENT may be terminated by the CITY, without cause, upon the giving of fifteen (15) days written notice to the CONSULTANT. Prior to the fifteenth (15th) day following the giving of the notice, the CONSULTANT shall assemble the completed work product to date, and put the same in order for proper filing and closing, and deliver said product to the CITY. The CONSULTANT shall be entitled to just and equitable compensation for any satisfactory work completed. The CONTRACT OFFICER and CONSULTANT shall endeavor to agree upon a percentage complete of the contracted work if fees are fixed, or an agreed dollar sum based on services performed if hourly, and terms of payment for services and reimbursable expenses.
CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this AGREEMENT except as set forth herein.
9.0 OWNERSHIP OF DOCUMENTS
9.1 All work products (i.e., documents, data, studies, drawings, maps, models, photographs, and reports) prepared by CONSULTANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this project, and shall be Attachment 2 Item 4.f
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turned over to the CITY upon completion of the DESCRIBED SERVICES or any phase thereof, as contemplated by this AGREEMENT. Notwithstanding any provision of this AGREEMENT to the contrary, CONSULTANT shall have no liability, with respect to (i) the use by CITY of unfinished or draft work products or (ii) the use of work products for any project other than that for which they were prepared or (iii) the use of work products after a change in applicable codes or law.
9.2. Contemporaneously with the transfer of such documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. Nothing in this AGREEMENT shall be understood to grant CITY rights to pre-existing intellectual property of CONSULTANT, including CONSULTANT software and licensed software, or to any improvements thereto.
10.0 STATUS OF CONSULTANT
10.1 CONSULTANT shall have sole and exclusive control over the means, manner, and methods of performing the DESCRIBED SERVICES, as an independent contractor and in pursuit of CONSULTANT s independent calling, and not as an employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of the DESCRIBED SERVICES, the CITY only being concerned with the finished results of the work being performed. CONSULTANT shall confer with the CITY at a mutually agreed frequency and inform the CITY of incremental work/progress as well as receive direction from the CITY. Neither CONSULTANT nor s employees shall be entitled in any manner to any employment benefits, including, but not limited to, employer-paid payroll taxes, Social Security, retirement benefits, health benefits, or any other benefits, as a result of this AGREEMENT. It is the intent of the parties that neither CONSULTANT nor its employees are to be considered employees of CITY, CONSULTANT shall indemnify, defend and hold CITY
harmless from any such obligations on the part of its officers, employees and agents.
11.0 ASSIGNMENT OF CONTRACT
11.1 This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall consent of the CITY.
12.0 COVENANT AGAINST CONTINGENT FEES
12.1 CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this AGREEMENT, and that CONSULTANT has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this AGREEMENT. For Attachment 2 Item 4.f
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breach or violation of this warranty, the CITY shall have the right to terminate this AGREEMENT without liability, or, at the CITY s sole discretion, to deduct from the AGREEMENT the price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
13.0 INDEMNITY HOLD HARMLESS
13.1 To the fullest extent permitted by law, CONSULTANT, through its duly authorized representative, agrees that CITY and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, CITY Indemnitees ) shall have no liability to CONSULTANT or any other person, and CONSULTANT shall indemnify, protect, and hold harmless CITY Indemnitees from and against, any and all liabilities, claims, demands, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses, including reasonable attorneys fees and disbursements (collectively claims ) to the extent that they arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and SUBCONSULTANTS in the performance of the DESCRIBED SERVICES in this AGREEMENT.
13.2 s obligation herein does not extend to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense arising from the sole negligence, recklessness or willful misconduct of the CITY or its elected or appointed boards, officials, officers, agents, employees or volunteers.
13.3 CONSULTANT shall provide a defense (with counsel acceptable to CITY s Indemnitees, or, s s
fees, expenses, and liabilities (including judgment or portion thereof) incurred with respect to any litigation in which the CONSULTANT is obligated to indemnify, defend, and hold harmless the CITY pursuant to this AGREEMENT.
13.4 The provisions of this section 13 shall not be limited by any provision of insurance coverage that the CONSULTANT may have in effect, or may be required to obtain and maintain, during the term of this AGREEMENT. The provisions of this section 13 are continuing obligations and shall survive expiration or termination of this AGREEMENT.
13.5 PERS Eligibility Indemnification. In the event that any of officers, employees, agents, subcontractors, representatives or other persons providing services on under this Agreement
claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indemnify, defend (with counsel acceptable to and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of PERSONNEL as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.
Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the PERSONNEL providing services under this AGREEMENT shall not Attachment 2 Item 4.f
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qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
13.6 Limitation of CITY Liability. The payment made to CONSULTANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSULTANT and CONSULTANT PERSONNEL are entitled for performance of any work under this contract.
salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be r
behalf of CONSULTANT.
13.7 Indemnification for Employee Payments. CONSULTANT agrees to defend (with counsel acceptable to CITY
counsel), indemnify and hold harmless the CITY for and against any obligation, claim, suit, or demand for tax, retirement contribution, including any contribution to the Public Employees Retirement System (PERS), Social Security, salary,
compensation payment which the CITY may be required to make on behalf of CONSULTANT or for work done under this AGREEMENT.
14.0 INSURANCE
14.1 CONSULTANT shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the DESCRIBED SERVICES and the results of that work by the CONSULTANT or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.
14.2 CONSULTANT shall obtain and, during the term of this AGREEMENT, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance from an insurance company authorized to do business in the State of California in insurable amounts of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate or the limits specified below, whichever are greater. The insurance policies shall provide that the policies shall remain in full force during the life of the AGREEMENT, and shall not be canceled or not renewed without thirty (30) days prior written ,
Maintenance of specified
insurance coverage is a material element of this AGREEMENT.
14.3 Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:
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14.3.1 Commercial General Liability (CGL). CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount of $2,000,000 per occurrence and subject to an annual aggregate of $4,000,000. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONSULTANT or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT and/or their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same
14.3.2 Commercial Automobile Liability. CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT s automobiles, including owned, hired, and non-owned automobiles, written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of no less than $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
14.3.3 Workers Compensation. CONSULTANT shall maintain Workers Compensation insurance for all of the CONSULTANT s employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers Compensation policy providing at minimum $1,000,000 employers liability coverage. The CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
14.3.4 Professional Liability. CONSULTANT shall maintain Professional Liability (errors and omissions) coverage with a limit of no less than $2,000,000 per claim and $4,000,000 annual aggregate. The policy shall be on a claims made and in the aggregate basis. The CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of the DESCRIBED SERVICES; and (2) the policy will be maintained in force for a period of three years after substantial completion of the DESCRIBED SERVICES or termination of this AGREEMENT, whichever occurs last.
The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY s exposure to loss. All defense costs shall be outside the limits of the policy. If CONSULTANT maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
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14.4 The CITY, its officers, officials, employees, and representatives shall be named as additional insureds on the required general liability, and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations.
The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY. Except with all policies shall contain a provision stating that the s policies are primary insurance and that insurance (including self-retention) of the CITY or any named insured shall not be called upon to contribute to any loss, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. This provision shall apply regardless of any language of the general liability, and automobile liability policy maintained by the CONSULTANT during the term of this AGREEMENT.
14.5 Before CONSULTANT shall employ any person or persons in the performance of the AGREEMENT, CONSULTANT shall procure a policy of W Compensation insurance as required by the Labor Code of the State of California, or shall obtain a certificate of self-insurance from the Department of Industrial Relations.
14.6 CONSULTANT shall furnish certificates of said insurance and policy endorsements to the CONTRACT OFFICER prior to commencement of work under this AGREEMENT. Failure by the CONTRACT OFFICER to object to the contents of the certificate and/or policy endorsement or the absence of same shall not be deemed a waiver of any and all rights held by the CITY. Failure on the part of CONSULTANT to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the CITY may exercise any rights it has in law or equity including, but not limited to, terminating this AGREEMENT pursuant to Paragraph
8.1 above.
14.7 The CITY reserves the right to review the insurance requirements of this section during the effective period of the AGREEMENT and to modify insurance coverages and their limits when onditions,
recommendation of professional insurance advisors, changes in statutory law, court decisions, or other relevant factors. The CONSULTANT agrees to make any reasonable request for the deletion, revision, or modification of particular insurance policy terms, conditions, limitations, or exclusions (except where those policy provisions are established by law, or are established by regulations that are binding upon either party to the contract, or are binding upon the underwriter to the contract). Upon request by CITY, CONSULTANT shall exercise reasonable efforts to accomplish such changes in policy coverages and shall pay the cost thereof.
14.8 Any deductibles or self-insured retentions must be declared to and approved by the CITY. s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
14.9 CONSULTANT hereby grants to CITY a waiver of any right to subrogation that any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.
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15.0 DISPUTES
15.1 If a dispute should arise regarding the performance of this AGREEMENT, the following procedures shall be used to address the dispute:
a. If the dispute is not resolved informally, then, within five (5) working days thereafter, the CONSULTANT shall prepare a written position statement containing the party s full position and a recommended method of resolution and shall deliver the position statement to the CONTRACT OFFICER.
b. Within ten working (10) days of receipt of the position statement, the CONTRACT OFFICER shall prepare a response statement containing the full position and a recommended method of resolution and shall deliver the response statement to the CONSULTANT.
c. After the exchange of statements, if the dispute is not resolved within ten working (10) days, the CONSULTANT and the CONTRACT OFFICER shall deliver the statements to the City Manager who shall make a determination within ten working (10) days.
15.2 If the dispute remains unresolved for ten working
determination, and the parties have exhausted the procedures of this section, the parties may then seek resolution by mediation or such other remedies available to them by law or in equity.
16.0 GENERAL PROVISIONS
16.1 Accounting Records. CONSULTANT shall keep records of the direct reimbursable expenses pertaining to the DESCRIBED SERVICES and the records of all accounts between the CONSULTANT and SUBCONSULTANTS. CONSULTANT shall keep such records on a generally recognized accounting basis. At any time during normal business hours, and as often as CITY may deem necessary, the CONSULTANT shall make available to the CONTRACT OFFICER, or the CONTRACT OFFICER s authorized representative, for examination, all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine, and/or reproduce such records. CONSULTANT shall retain such financial and program service records for a period of four (4) years from the completion of the work or after termination or final payment under this AGREEMENT, whichever is later.
16.2 CONTRACT OFFICER. s designated CONTRACT OFFICER has the authority to direct the CONSULTANT, approve actions, request changes, and approve additional services within her/his authority. Any obligation of the CITY under this AGREEMENT shall be the responsibility of the CONTRACT OFFICER. Excepting the provisions pertaining to dispute resolution, no other person shall have any authority under this AGREEMENT unless specifically delegated in writing.
16.3 Governing Law. This AGREEMENT and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this AGREEMENT shall be Attachment 2 Item 4.f
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held exclusively in a State court in the County of San Diego. CONSULTANT hereby waives the right to remove any action from San Diego County as is otherwise permitted by California Code of Civil Procedure Section 394.
16.4 Compliance with Laws/Business Certificate. CONSULTANT and its SUBCONSULTANTS are required to comply with all applicable federal, state and local laws, rules, regulations, orders, policies, protocols and guidance, including, but not limited to, obtaining and maintaining a City Business Certificate during the duration of this AGREEMENT and complying with COVID-19 sanitation protocols, health orders and guidance.
16.5. Drafting Ambiguities. The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each PARTY. This AGREEMENT shall not be construed in favor of or against either PARTY by reason of the extent to which each PARTY participated in the drafting of the AGREEMENT.
16.6. Conflicts between Terms. If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the ATTACHMENTS, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the ATTACHMENTS, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each PARTY shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.
16.7 Non-Discrimination. CONSULTANT shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONSULTANT shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, disability, military or veteran status, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.
CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.
16.8 Responsibility for Equipment. Notwithstanding anything in this AGREEMENT to the contrary, CITY shall not be responsible nor held liable for any damage whatsoever, including, but not limited to persons or property, resulting from or arising out of the use, misuse or failure of any agents, employees or
SUBCONSULTANTS, even if such equipment has been furnished, rented, or loaned to Attachment 2 Item 4.f
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CONSULTANT by CITY. Any and all equipment furnished, rented, or loaned to CONSULTANT - WARRANTIES, EXPRESS OR IMPLIED, REGARDING ITS EQUIPMENT, AND HEREBY
EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, INCLUDING, WITHOUT
LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. The acceptance or use of any CITY equipment by CONSULTANT or agents, employees, or SUBCONSULTANTS shall be with all faults and shall be construed to mean that CONSULTANT accepts full responsibility for and agrees to defend, indemnify, and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment. CONSULTANT
HEREBY RELEASES, WAIVES, DISCHARGES AND CONVENANTS NOT TO SUE CITY
FOR ANY AND ALL LIABILITY FROM ANY AND ALL CLAIMS RELATING TO ANY CITY EQUIPMENT.
16.9 Public Works Contract. [Reserved]
17.0 NOTICES
17.1 Any notices to be given under this AGREEMENT, or otherwise, shall be served by certified mail. For the purposes hereof, unless otherwise provided in writing by the PARTIES hereto:
a. The address of the CITY, and the proper person to receive any notice on the CITY s behalf, is:
City of Coronado
Community Development Department
1825 Strand Way
Coronado, CA 92118
Attn.: Department Director
Tel. No. (619) 522-7338
b. The address of the CONSULTANT, and the proper person to receive any notice on the CONSULTANT s behalf, is:
Interwest Consulting Group, Inc.
9320 Chesapeake Drive, Suite 208
San Diego, CA 92123
Telephone No. (562)723-9969
18.0 PROFESSIONAL CONSULTANT S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986
18.1 CONSULTANT certifies that CONSULTANT is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 U.S.C. §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for Attachment 2 Item 4.f
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employment of CONSULTANT and all its agents, employees, representatives and SUBCONSULTANTS, and any other person performing any of the DESCRIBED SERVICES.
19.0 ADDITIONAL PROVISIONS
19.1 Consequential Damages. Neither PARTY shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them.
19.2 Responsibility for Others. CONSULTANT shall be responsible to the CITY for its services and the services of its SUBCONSULTANTS. CONSULTANT shall not be responsible for the acts or omissions of any other persons engaged by the CITY nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs.
19.3 Representation. The CONSULTANT is not authorized to represent the CITY, to act as , or to bind the CITY to any contractual agreements whatsoever.
19.4 Third- s Work Product (Peer Review). At the option of the CI s work product may be performed by an independent expert chosen by the CITY. In such case, the CONSULTANT agrees to confer and cooperate fully with the independent expert to allow a thorough review of the work product by the expert. Such review is intended to provide the CITY with a peer review of the concepts, all pre-design documentation, methods, professional recommendations, and other work product of the CONSULTANT. The results of this review will be furnished to the CITY and shall serve to assist the CITY i s deliverables under this AGREEMENT.
19.5 Periodic Reporting Requirements. The CONSULTANT shall provide a written status report of the progress of the work on a monthly basis that shall s payment invoice. The status report shall, at a minimum, report the work accomplished to date; describe any milestones accomplished; show and discuss the results on any testing or exploratory work; provide an update to the approved schedule as set forth in ATTACHMENT D , and if not in accordance with the original schedule, describe how the CONSULTANT intends to get back on the original schedule; describe any problems or recommendations to increase the scope of the work; and provide any other information that may be requested by the CITY. The report is to be of a form and quality appropriate for submission to the City Council.
19.6 Brand or Trade Names. [Reserved]
19.7 Rights Cumulative. All rights, options, and remedies of the CITY contained in this AGREEMENT shall be construed and held to be cumulative, and no one of the same shall be exclusive of any other, and the CITY shall have the right to pursue any one of all of such remedies or any other remedy or relief that may be provided by law or in equity, whether or not stated in this AGREEMENT.
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19.8 Waiver. No waiver by either PARTY of a breach by the other PARTY of any of the terms, covenants, or conditions of this AGREEMENT shall be construed or held to be a waiver of any succeeding or preceding breach of the same or any other term, covenant, or condition herein contained. No waiver of any default of either PARTY hereunder shall be implied from any omission by the other PARTY to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect a default other than as specified expressly in said waiver.
19.9 Severability. In the event that any part of this AGREEMENT is found to be illegal or unenforceable under the law as it is now or hereafter in effect, either PARTY will be excused from performance of such portion or portions of this AGREEMENT that is found to be illegal or unenforceable without affecting the remaining provisions of this AGREEMENT.
19.10 Attachments Incorporated. All ATTACHMENTS referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
THE REMAINDER OF THIS PAGE LEFT BLANK.
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20. SIGNATURES
20.1 Each signatory and Party hereto hereby warrants and represents to the other Party that it has legal authority and capacity and direction from its principal to enter into this AGREEMENT, and that all resolutions or other actions have been taken so as to enable it to enter into this AGREEMENT.
CITY: CONSULTANT:
Interwest Consulting Group, Inc.
By: _____________________________
Tina Friend, City Manager
By: ______________________________
Chris Giordano,CEO
Date: _______________________________ Date: _______________________________ By: ______________________________
David Kniff, Assistant Secretary
Date: _______________________________
APPROVED AS TO CONTENT: __________________________________________ Richard Grunow, Director Date APPROVAL AS TO FORM: __________________________________________ Johanna N. Canlas, City Attorney Date ATTEST: ____________________________________ Kelsea Holian, MMC City Clerk Date
ATTACHMENT A SCOPE OF WORK
ATTACHMENT B CONSULTANT CONFLICT OF INTEREST DETERMINATION
ATTACHMENT C PAYMENT FOR SERVICES
ATTACHMENT D SCHEDULE OF SERVICES
ATTACHMENT E LISTING OF SUBCONSULTANTS
ATTACHMENT F PREVAILING WAGE
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ATTACHMENT A
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968
I. SCOPE OF WORK
CONSULTANT shall provide the CITY with the following professional services ):
1. Building Plan Review. The CONSULTANT shall perform building plan check review services, including, but not limited to the following:
a. Conduct initial plan review and all subsequent reviews for code compliance with the adopted edition of the applicable California Building Codes, Part 1 through 12, Standards, State Housing Laws and local ordinances within 10-12 business days of receipt from the CITY.
b. Review plans for all types of fire protection systems, fire and life safety, and compliance with state and local hazardous materials regulations. c. Scan plan sets and provide digital copies to the CITY for each project reviewed. d. Review structural calculations, soils reports, geotechnical, grading, onsite improvements, energy calculations/reports, disabled accessibility requirements, green building standards, CITY-adopted ordinances and policies, and other project related information provided by the applicant or the CITY.
e. Identify items needing clarification or correction to achieve compliance with applicable regulations, codes and standards, and provide a written report of these items, including referenced code sections. The reports completed shall be clear, concise and not contain a multitude of general notes that do not reflect conditions specific to the project.
f. Coordinate the resolution of identified deficiencies with the applicant and CITY.
Upon request by the CITY, CONSULTANT shall attend any required meetings connected with the plan review or field inspection of the projects. g. The standard turnaround time for assigned plan reviews shall be ten (10) business days for initial review, and five (5) business days for rechecks. Expedited plan review for initial review and rechecks may be requested, by the CITY, with a turnaround time of not more than (5) business days. CONSULTANT shall pick up and deliver plans to the department unless alternate arrangements are approved by the PROJECT COORDINATOR.
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h. The CONSULTANT shall utilize employees to perform the plan reviews who are certified as Plans Examiners through the International Code Council and who are provided with a reasonable degree of annual training in accordance with the requirements of AB 717 (California Health and Safety Code 18965 et seq). A California Registered Engineer or Licensed Architect employed by the CONSULTANT shall review the portion of plans that involve engineering design and calculations. Plans Examiners shall have a minimum of three (3) years of plan review experience with a municipality or a private contractor. i. Projects shall be assigned at the sole discretion of the PROJECT COORDINATOR or designee. The CITY may use its own employees and/or other independent contractor to perform plan reviews in addition to any such work assigned to CONSULTANT.
The volume of plan review is dependent upon economic conditions that are outside the control of the CITY. Consequently, there is no guarantee provided as to the minimum or maximum volume of work that may be assigned to the CONSULTANT within any given time period.
j. In the course of the plan review process, the CONSULTANT shall avoid situations involving and actual, perceived, or potential conflict of interest, shall act as an agent of the PROJECT COORDINATOR, and shall act in the interests of the CITY and its citizens. The CONSULTANT shall provide no services for any private client within the City of Coronado during the contract period.
k. CONSULTANT shall have a staff member that is a Certified Access Specialist (CASp) from the California Department of State Architect (DSA) with a minimum of three (3) years of accessibility plan review experience. This staff member shall review any assigned projects that have aspects related to State and Federal accessibility requirements.
l. The PROJECT COORDINATOR shall have the right of refusal of any staff member assigned by the CONSULTANT. All staff members must have a commitment to efficiency and high standards of customer service.
m. The CONSULTANT shall have the ability to complete plan review digitally using Adobe PDF and shall have staff with previous experience completing reviews digitally. The CONSULTANT shall have the ability to securely transfer digital files without the use of email to the CITY with a minimum attachment size of 100MB. n. CONSULTANT will provide electronic plan review services and online tracking for the CITY.
The proposed Plans Examiners for the City will perform the following services:
Examine, review, and analyze construction drawings, plans, and specifications to ensure compliance with adopted local, state, and federal codes, ordinances, policies, and regulations.
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Receive and record incoming plans submitted, providing the customer with the ability to track progress.
Attend pre-submittal and pre-construction meetings as requested and be available for consultations as needed.
Process plan review comments and plan review actions via Bluebeam or the CITY preferred method for electronic plan review.
Office administration to return all emails within three (3) hours and be available for calls during normal business hours.
Plan Review Examiners to return all emails/voicemails within 24 hours.
Determine the scope of the project before plan review.
2. Building Inspection Services. The CONSULTANT shall provide experienced, trained, and appropriately certified staff to supplement the CITY -call and as-needed basis as further specified below:
a. CONSULTANT shall have a staff member that is a Certified Access Specialist (CASp) from the California Department of State Architect (DSA) with a minimum of three (3) years of accessibility inspection experience. This staff member, as assigned, shall complete inspections for any projects that have aspects related to State and Federal accessibility requirements.
b. The PROJECT COORDINATOR shall have the right of refusal of any staff member assigned by the CONSULTANT. All building inspection staff members must have a commitment to efficiency and high standards of customer service. c. The CONSULTANT inspection staff shall provide inspection services and assure that construction meets the approved project plans and complies with the latest adopted codes, policies and procedures. The CONSULTANT shall be available during an emergency or natural disaster to assist the CITY with inspection services.
3. Temporary Professional Staffing Services. The CONSULTANT shall provide temporary staffing support services upon request of the PROJECT COORDINATOR. It is anticipated that the following staff classifications may be needed during the contract term:
a. Permit Technician. Candidates shall be certified permit technicians in California with a minimum of one (1) year of professional experience working in a building division of a municipality or private municipal CONTRACTOR.
b. Building Inspector.
c. Plans Examiner.
d. Building Official: Candidates shall possess a California Building Official certification and have a minimum of five (5) years of experience managing a building division, including personnel, supervision, budgeting, and overall program administration.
II. GENERAL TERMS & CONDITIONS:
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As requested by CITY, CONSULTANT shall provide plan review and inspection services for the CITY. As further described below, CITY will direct CONSULTANT and provide guidance on tasks and a schedule of work to be done. CONSULTANT is to coordinate the work with the Contract Officer, as to not interfere with departmental operations. CONSULTANT shall carefully examine the work site. The execution of this AGREEMENT by the CONSULTANT shall be considered evidence that the CONSULTANT has investigated, and is satisfied as to, the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this AGREEMENT. mance shall present a professional image and a high standard of quality professional business attire.
II. PERFORMANCE SPECIFICATIONS
A. GENERAL SPECIFICATIONS:
Under the supervision of the PROJECT COORDINATOR and CITY staff, CONSULTANT shall perform a variety of inspection duties in support of the CITY's building program operations and services to enforce compliance with national, state and CITY mandated building codes, regulations and ordinances as may be requested by the CITY, including but are not limited to:
1. Perform a variety of technical duties in support of the CITYs building program operations and services to enforce compliance with national, state and CITY mandated building codes, regulations and ordinances.
2. Conduct onsite electrical, mechanical, plumbing, structural and fire inspections during all phases of construction, alteration, remodel or repair; inspect foundation, concrete, framing, plastering, plumbing, electrical and mechanical installations and other building elements; conduct repeated inspections from inception of construction project to release for occupancy.
3. Interpret and enforce compliance with applicable codes and ordinances, including, but not limited to, approved construction plans and documents, electrical, mechanical, plumbing, structural, fire, CITY zoning ordinances, and state and federal accessibility standards for the disabled.
4. Review on-site construction documentation including approving final inspections and releasing the Certificate of Occupancy.
5. Maintain a variety of logs, records and files; generate reports and records as required.
6. CONSULTANT shall provide scanning services for documents that are routed through their agency. Digital files shall be provided in a format acceptable to the CITY.
B. WORKING CONDITIONS
Attachment 2 Item 4.f
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Physical Demands: The physical demands described herein are representative of those that must Productivity:
and timely manner with minimal direction.
Mobility:
sedentary. Mobility to stand, stoop, reach and bend is required.
Work Environment: Professional office setting and on-jurisdiction varying in type.
C. SCHEDULE AND WORK EXPECTATIONS
CONSULTANT will be provided a work schedule by the CITY. It is expected that that the will be punctual and comply with workplace requirements, including but not limited to dress code, professional conduct and perform tasks and assignments with efficiency and minimal direction.
D. ADDITIONAL TERMS AND CONDITION:
1. Default: In case of default by the CONSULTANT, the CITY may procure the DESCRIBED SERVICES from other sources and may deduct costs therefor from the unpaid balance due to the CONSULTANT. The prices paid by the CITY shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available at law or in equity.
2. Change of Ownership: CONSULTANT agrees that if there is a change in ownership CONSULTANT prior to completion of this AGREEMENT, the new owners will be required under terms of sale to assume this AGREEMENT and complete it to the satisfaction of the CITY. The CITY reserves the right to approve a change in ownership.
3. Consultant Work Hours and Safety Standards: The CONSULTANT shall ensure compliance with all safety and hourly requirements for employees, in accordance with Federal, State, and local safety and health regulations and laws.
4. 4. Safety Data Sheets: CONSULTANT is required to provide Safety Data Sheet (SDS) for any hazardous substances used as required by the California State Labor Code, Sections 6382 and 6390, and the Health and Safety Code of the California Administrative Code. SDS sheets for each item shall be sent to:
Director
Community Development Department
City of Coronado
1825 Strand Way
Attachment 2 Item 4.f
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Coronado, California 92118
Director
Community Development Department
City of Coronado
1825 Strand Way
Coronado, California 92118
5. Declared Emergency Purchasing: In the event of an emergency or where the CITY is declared a disaster area by the County, State or Federal Government, this AGREEMENT may be subjected to unusual usage. CONSULTANT shall service the CITY during an emergency or declared disaster under the same terms and conditions that apply during non-disaster circumstances. The pricing quoted within
E. DOCUMENT CONTROL [Reserved]
F. OFF-SITE ELECTRONIC PLAN REVIEW [Reserved]
Attachment 2 Item 4.f
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ATTACHMENT B
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968 CONFLICT OF INTEREST DETERMINATION CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the CONSULTANT has a financial interest as defined in Government Code Section 87103.
CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the City.
CONSULTANT1
agency:
(A) Makes a governmental decision whether to:
1. Approve a rate, rule, or regulation;
2. Adopt or enforce a law;
3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
4. Authorize the CITY to enter into, modify, or renew a contract, provided it is the type of contract that requires CITY approval;
5. Grant CITY approval of a contract that requires CITY approval and to which the CITY is a party, or to the specifications for such a contract;
6. Grant CITY approval of a plan, design, report, study, or similar item;
7. Adopt, or grant City approval of, policies, standards, or guidelines for the CITY, or for any subdivision thereof; or
(B) Serves in a staff capacity with the CITY and in that capacity participates in making a governmental decision as defined in Regulation 18704(a) and (b) or performs the same or substantially all the same duties for the CITY that would otherwise be performed by an individual holding a position specified in the CITY Interest Code.
1which case the Conflict of Interest Code may still apply. The Conflict of Interest Code, however, does not cover public works contractors.
Attachment 2 Item 4.f
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DISCLOSURE DETERMINATION:
1. CONSULTANT/CONTRACTOR
as defined in Sections A and B
above. No disclosure required.
X 2. CONSULTANT/CONTRACTOR
result, CONSULTANT/CONTRACTOR shall file, with the City Clerk of the City of Coronado in a timely manner as required by law, a Statement of Economic Interest (Form 700), as required by the City of Coronado Conflict of Interest Code, and the Fair Political Practices Commission, to meet the requirements of the Political Reform Act.*
Signature Date
Name Department
City Attorney Approval of Determination
City Manager Approval of Determination
*The s disclosure of investments, real property, income, loans, business positions, and gifts, shall be limited to those reasonably related to the project for which CONSULTANT has been hired by the CITY.
Attachment 2 Item 4.f
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ATTACHMENT B-1
CONFLICT OF INTEREST SCOPE OF DISCLOSURE (For use in preparing California Form 700) Investments:
business of residential or commercial construction, or related industries.
Real Property: City of Coronado,
wherever located.
Sources of Income: i
gifts) of the CONSULTANT, or the s spouse or domestic partner in excess of $500 or more during the reporting period from sources that are business entities engaged in the business of investments in contracting firms, building material suppliers, design firms, etc.
Attachment 2 Item 4.f
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ATTACHMENT C
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968
PAYMENT FOR SERVICES
A. PAYMENT FOR SERVICES: Payments to the CONSULTANT for the DESCRIBED SERVICES shall be made in the form of monthly payments due for the percentage of work performed on each task. Percentage of completion of a task shall be assessed in the sole and unfettered discretion of the CONTRACT OFFICER or his/her designee. All invoices submitted by the CONSULTANT shall show an hourly reconciliation of time spent on each task. The original invoice shall be provided for any subcontracted services. Normal processing time for payments is four (4) weeks.
1. Plan Review
70% of the plan review fees
does not include services related to fire plan checks, engineering/ grading plan reviews, or any subconsultant services. The stated percentage includes:
Initial plan review
Up to two (2) re-checks
2. Additional Re-Checks: If more than two re-checks are required due to insufficient correction progress by the designer, CONSULTANT will charge on an hourly basis using the Schedule of Hourly Rates (see page II), subject to prior CITY approval.
3. Minimum Plan Review Fee: $200.00 per project.
Plan Check Fees For Identical, Repetitive Buildings Will Be Assessed As Follows:
100% of the Plan Check fee for the first (base) building 20% of the Plan Check fee for each additional identical building
4. Re-Stamp Reviews: A $150 fee will be charged for re-stamp reviews, which include re-review of project documents due to corrections from other CITY departments after Building Division approval.
5. Expedited Plan Reviews: Expedited plan reviews are available at 150% of standard fees.
These reviews will be completed in half the time of standard review timelines.
Expedited reviews must be requested prior to initial submittal and will apply to all review cycles through completion.
Attachment 2 Item 4.f
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6. Hourly-Based Review Services: The following services will be billed on an hourly basis per submittal, using the Schedule of Hourly Billing Rates noted in section B.
Deferred Submittals: Such as truss calculations, stair systems, etc., submitted after project approval
Revisions to Approved Drawings: For changes submitted after initial plan approval.
Rechecks Due to Significant Design Changes: When major design modifications occur after plan approval.
7. Fire Protection Plan Review Services
Fire protection plan reviews will be provided on an hourly basis, per submittal, in accordance with the Schedule of Hourly Billing Rates (see page II).
Minimum Plan Review Fee: 1.5 hours per project.
Repetitive Buildings: Same as above (100% for first building, 20% for each additional).
Rechecks for Major Design Changes: Billed hourly, per submittal.
Re-stamp Reviews: $150 per instance, as described above.
Expedited Fire Reviews: Available at 150% of the stated fees and completed in half the standard time.
B SCHEDULE OF HOURLY BILLING RATES:
Building Safety Service Rates
Certified Building Official $165
Licensed Plan Review Engineer (structural, civil, electrical, mechanical) / Architect $160 Supervising Structural Engineer $200
Senior Structural Engineer $185
Senior Plans Examiner $145
CASp $135
Inspector III $115
Inspector II $105
Inspector I $95
Permit Technician $80
Fire Protection Engineer $160
Senior Fire Plans Examiner $135
Fire Plans Examiner / Fire Inspector $125
ICC Building Plans Examiner $125
Senior Code Enforcement Officer $140
Code Enforcement Officer $130
Trainee $70
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C. ANNUAL CPI INCREASE
Subsequent to the first year, and upon mutual agreement, an annual price increase, no greater than the Consumer Price Index for the San Diego Region, but not more than 3%, may be implemented.
D. MISCELLANEOUS
Work Outside Standard Hours Services provided in excess of 8 hours per day, outside regular business hours, nights, weekends and holidays will be invoiced at 150% of the above standard rates.
Prevailing Wages Where work is required under the CA Labor Code for prevailing wages per jurisdiction, there will be a supplemental charge per hour to the above rates per applicable job classification, established at the time of commencement of work and adjusted from time to time in accordance with future wage determinations pursuant to the labor rates as determined by the CA Department of Industrial Relations.
Mileage & Tolls For inspection staff reporting to the job site from out of town, mileage location if not reporting to a company office, at the effective standard federal rate established at time of service. Tolls will be billed with no markup.
E. REIMBURSABLE SERVICES Other project-specific costs, such as rentals, expendable or special supplies, special project insurance, permits and licenses, shipping, subsistence, tolls and parking, outside copying/printing, etc., will be charged at cost plus 15%. Mileage will be charged at the current IRS rate. Meals, lodging, and travel expenses, when pre-approved by the City, will be charged at cost or at standard per diem rates, as applicable.
Attachment 2 Item 4.f
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ATTACHMENT D
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968
SCHEDULE OF SERVICES PROJECT SCHEDULE The Project Schedule shall be appended here.
CONSULTANT agrees to diligently pursue the work described. The following schedule contractually obligates the CONSULTANT to perform all services to meet the time duration for each Task of work shown:
[CONSULTANT to propose schedule for approval by CITY.]
Attachment 2 Item 4.f
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ATTACHMENT E
BUILDING PLAN CHECK AND INSPECTION SUPPORT SERVICES
Contract No. 25-PS-CD-968
LISTING OF SUBCONSULTANTS
Listed below are any and all SUBCONSULTANTS that the CONSULTANT plans to employ under this AGREEMENT. Include DIR Contractor Registration Numbers where applicable. No change is allowed without the prior approval of the CONTRACT OFFICER.
SUBCONSULTANT SUBCONSULTANT _____________________________________ ______________________________________ _____________________________________ ______________________________________ _____________________________________ ______________________________________ _____________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ SUBCONSULTANT SUBCONSULTANT ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ Attachment 2 Item 4.f
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ATTACHMENT F
STATE PREVAILING WAGE RATES AND OBLIGATIONS
Prevailing Wage Rates: This project is a "public work" in accordance with California Labor Code §§1720, et seq. It is the sole responsibility of the CONSULTANT to ensure that all workers employed in the execution of the AGREEMENT are paid the correct prevailing wage rate. CONSULTANT is required to comply with California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813 and 1815, which are incorporated by reference, and the CONSUTANT agrees to comply with all of the above-referenced provisions and all other statutes or regulations that may be applicable to the performance of the DESCRIBED SERVICES. Specifically, CONSULTANT agrees to:
a. Pay all workers not less than the general prevailing rate of per diem wages for work of similar character in the locality in which the public work is performed. b. Pay all workers not less than the general prevailing rate of per diem wages for holiday and for overtime work that exceeds 8 hours in one day and 40 hours in one week. c. Adhere to the compliance measures outlined in Labor Code section 1775(b) for any subcontractor that the CONTRACTOR chooses to use on this project. d. Maintain, certify and make available for inspection, payroll records as required by Labor Code section 1776.
e. Comply with all apprenticeship requirements pursuant to Labor Code section 1777.5.
Not less than the State general prevailing wages, as determined by the Director of the Department of Industrial Relations, shall be paid by the CONSULTANT and its subcontractors to all workers employed on the project, as applicable. The statutory provisions for penalties for failure to pay prevailing wages and for failure to comply with state's wage and hour laws will be enforced.
CITY has obtained from the Director of the Department of Industrial Relations said Director's General Prevailing Wage Determinations for the locality in which the work is to be performed. Said determinations are on file and available for review online at t website located at: http://www.dir.ca.gov/DLSR/PWD
SB 854 Notice: CITY public works projects are subject to compliance monitoring and enforcement by As part of this program, contractors and subcontractors on Public Works Projects are required to be registered with the DIR in accordance with Labor Code Section 1725.5. Unregistered contractors are not qualified to bid on, be listed in a bid, listed as a subcontractor, or engage in the performance of any public works contract, all as more particularly described in Labor Code Section 1771.1(a). CITY has no duty to accept a bid or enter into a contract without proof of the CONSULTANT current registration pursuant to Labor Code Section 1771.1(b). The prime contractor shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not CITY also posts.
Labor Code Compliance: CONSULTANT shall comply with the provisions of the Labor Code requiring the payment of prevailing wages on public works, commencing with Section 1720. In accordance with Labor Code Section 1775, the CONSULTANT shall forfeit an amount, as determined by the Labor Commissioner, for each worker paid less than the applicable prevailing wage rate for the work or craft in which that worker is employed for any work done under the AGREEMENT by Attachment 2 Item 4.f
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CONSULTANT or by any subcontractor. CONSULTANT agrees to pay the difference between the prevailing wage rate and amount paid to each worker in accordance with Labor Code Section 1775 (a)(2)(E).
Pursuant to Labor Code Section 1770, the Director of the DIR has ascertained the general prevailing rate of per diem wages and a general prevailing rate for legal holiday and overtime work for each craft required for execution of the AGREEMENT. In accordance with Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file and can be viewed during normal business hours at Coronado City Hall, located at 1835 Strand Way, Coronado, CA 92118. CONSULTANT shall post a copy of the applicable prevailing wage rates at the job site.
Wage rates set forth are the minimum that may be paid by the CONSULTANT. Nothing herein shall be construed as preventing the CONSULTANT from paying more than the minimum rates set. No extra compensation whatsoever will be allowed by the CITY due to the inability of CONTRACTOR to hire labor at minimum rates, nor for necessity for payment by CONSULTANT of subsistence, travel time, overtime, or other added compensations, all of which possibilities are elements to be considered and ascertained to CONSULTANT own satisfaction in preparing its bid or entering into the AGREEMENT.
If it becomes necessary to employ crafts other than those listed in the General Prevailing Wage Rate, CONSULTANT shall obtain a wage rate determination. The rates thus determined shall be applicable as minimum from the time of initial employment. CONSULTANT shall be responsible for paying the applicable rate.
CONSULTANT and each subcontractor shall keep, certify and make available accurate payroll record in accordance with Labor Code Sections 1771.4(a)(3) and 1776. The record shall contain the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONSULTANT and/or subcontractor in connection with the DESCRIBED SERVICES. Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement, or shall contain the same information as those forms. Upon written request by the CITY, CONSULTANT and subcontractor's certified payroll records shall be furnished within 10 days. CONSULTANT
at the principal office of the CONSULTANT.
Apprentices: CONSULTANT and each subcontractor shall comply with the requirements of Labor Code Section 1777.5, and any related regulations regarding the employment of registered apprentices.
Properly registered apprentices shall be employed in the execution of the DESCRIBED SERVICES at the ratios required, but in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work. Every apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade at which the apprentice is employed, and shall be employed only at the work of the craft or trade to which the apprentice is registered. The CONSULTANT shall be responsible for compliance with Labor Code Section 1777.5 for all apprenticeable occupations. : CONSULTANT and each subcontractor will be required to secure the and shall comply with the requirements
of Labor Code Section 3700, and any related regulations regarding Attachment 2 Item 4.f
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In signing this AGREEMENT, CONSULTANT certifies as follows:
Code. I am aware of and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability for workers' compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should consult, contract or subcontract with any person, firm, or company to do all or any part of the work for which this AGREEMENT covers, I shall assure compliance by contractor or with Sections 3700 and 3800 of the State Labor Code. I further certify that all contractors (both primary and subcontractors) are registered with the State of California Department of Industrial Relations in compliance with Labor Attachment 2 Item 4.f
July 21, 2026 City of Coronado Page 249
CITY COUNCIL STAFF REPORT
Adoption of a Resolution of the City Council of the City of Coronado, California, Designating a Blue Curb Zone in Front of the Residence at 841 C Avenue
RECOMMENDATION
Find the blue curb designation categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 of the CEQA Guidelines (Section 15301 – Existing Facilities); adopt Resolution 2026-48 Designating a Blue Curb Zone in front of the Residence at 841 C Avenue.
BACKGROUND
Ms. Nicloe Bronaugh, guardian for Brett Bronaugh, requested the installation of a residential blue curb zone in front of the residence at 841 C Avenue. Ms. Bronaugh has provided appropriate documentation of a condition that impacts the mobility of Brett Bronaugh.
The Traffic Operations Committee heard this issue on May 28, 2026, and voted 5-0 in favor of installing a blue curb zone at this location (Attachment 2).
ANALYSIS
The City of Coronado has a blue curb policy (Attachment 3) that attempts to balance residents’ needs for disabled parking zones with the high demand for on-street parking. Relevant portions of the City’s Blue Curb warrant criteria and additional analysis by staff related to this specific request is as follows:
The preservation of parking for all City residents is a priority. While the installation of blue curb zones in residential areas limits the availability of certain parking locations, blue curb zones are sometimes warranted. The following criteria should be used to evaluate requests for blue curb zones within residential areas on a case-by-case basis. Blue curb zones in residential areas will be considered warranted if the following conditions are met:
a. The applicant can demonstrate their “primary residence” is the address where the blue curb zone is being requested.
Ms. Bronaugh has provided a copy of the lease agreement demonstrating 841 C Avenue is their primary residence. Therefore, this condition is met;
b. The applicant (or guardian) is in possession of a vehicle with valid disabled plates, placard, or sticker.
In an effort to maintain parking for neighborhood residents, applicants (or guardians) that do not own a vehicle or have a valid driver’s license, but are in possession of disabled plates, placards, or stickers, do not satisfy this requirement. A photocopy of the applicant/guardian’s driver’s license, current vehicle registration, and current disabled parking registration must be submitted to the City.
Ms. Bronaugh provided a copy of her current vehicle registration as well as proof of issuance of a disabled parking placard from the Department of Motor Vehicles. Therefore, this condition is met; c. The residential property does not have space which could be reasonably converted to disabled parking.
Improvements such as doorway widening, handrails, or ramp installations are considered reasonable for Item 4.g
July 21, 2026 City of Coronado Page 250
residents to install prior to requesting blue curb zones. Expansion of an existing garage or other significant structural improvements needed to convert space or access-ways to accommodate disabled parking is not considered reasonable to ask of residents.
The property has a garage fronting the alleyway behind her residence; however, at only 8 feet wide it is narrower than an accessible van space (14 feet). Considering all of the above, the property does not have adequate space for on-site disabled parking; Therefore, this condition is met; d. A physician certifies that the disabled person is unable (even with the aid of crutches, wheelchair or walker) to travel more than 50 feet between his or her home and automobile without the assistance of a second person. Disabilities such as a broken foot or leg that only temporarily limit mobility do not satisfy this requirement.
Ms. Bronaugh has submitted a letter from Brett Bronaugh’s physician stating he has medical conditions that make him unable to travel more than 50 feet without assistance. Therefore, this condition is met; For residents of condominium or apartment complexes, all of the requirements for residential blue curb zones must be met in addition to the following:
a. A petition in favor of the blue curb zone must be signed by a majority of complex residents and notification of the property owner that a blue curb zone has been requested must be made.
Ms. Bronaugh’s residence is considered a condominium complex due to an additional living unit at the rear of the building, 843 C Avenue. The owner of that unit has provided correspondence indicating that they are in support of the proposed blue curb zone.
Considering the warrant criteria have been met as detailed above, staff recommends that that a 20-foot blue curb zone be installed in front of 841 C Avenue (Attachment 4).
FISCAL IMPACT
The cost to install the blue curb zone and associated signage is $550 and would be paid for by the requestor.
ALTERNATIVE
Council may elect not to approve a resolution for installation of the blue curb zone.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Installation, modification, or removal of the relatively small amount of red, blue, white, yellow, and green curb zones is categorially exempt pursuant to Article 19, Section 15301 – Existing Facilities – Operation and minor alterations of public facilities involving negligible or no expansion of use.
PUBLIC NOTICE
Courtesy notices were sent to property owners and residents within a 300-foot radius of the proposed blue curb installation.
ATTACHMENTS
1. Resolution No. 2026-48
2. Location Map and Property Photo
3. Blue Curb Warrant
4. Proposed Blue Curb Location
Submitted By: Public Services and Engineering / Dave Johnson Item 4.g
July 21, 2026 City of Coronado Page 251
Attachment 1
RESOLUTION NO. 2026-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CORONADO, CALIFORNIA, DESIGNATING A BLUE CURB
PARKING ZONE IN FRONT OF THE RESIDENCE AT 841 C
AVENUE
WHEREAS, California Vehicle Code, Division 11, Chapter 9 authorizes local authorities to prohibit ore restrict the stopping, parking, or standing of vehicles by ordinance or resolution, and
WHEREAS, Coronado Municipal Code Section 56.30.120 states the Coronado City Council may establish, by resolution, regulations which prohibit or restrict the parking or standing of vehicles;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado as follows:
1. That the City’s registry of blue curb zones, maintained by the Public Services and Engineering Division, be modified as follows (with changes shown in strikeout/underline format):
13. C AVENUE
H. Beginning at the intersection of the prolongation of the eastern curb line of C Avenue and the prolongation of the north curb line of Ninth Street; thence northerly along said east curb line a distance of two hundred thirty-five feet (235) feet to the point of true beginning; thence continuing north a distance of twenty (20) feet.
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this twenty-first day of July 2026 by the following vote to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
________________________________
John Duncan, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, MMC, City Clerk of the
City of Coronado, California
Item 4.g
July 21, 2026 City of Coronado Page 252
Attachment 2 – Location Map and Property Photo
Property Frontage for 841 C Avenue
841 C Ave
C Ave
Eighth St
Ninth St
Item 4.g
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Attachment 2 – Location Map and Property Photo
Property Frontage for 841 C Avenue
Item 4.g
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Attachment 3 – Blue Curb Warrant Policy
CORONADO, CALIFORNIA
OFFICE OF THE CITY ENGINEER
WARRANT – BLUE CURB ZONES
Blue Curb zones are used to designate parking areas for the exclusive use of the physically disabled or handicapped. To be legally parked in such zones, vehicles must display either the distinguishing license plate or placard prescribed by the California Vehicle Code or a special plate or sticker issued by the Coronado Police.
Blue Curb zones are established where the need for disabled parking is of an ongoing nature, and must not be used for short-term purposes and then later seldom used. Designation of a Blue Curb zone is considered by the City only after receipt of a written application from the abutting activity or an individual that would primarily benefit from such an installation.
1. A minimum of one Blue Curb parking space is warranted in any of the following locations when it can be shown that the users of the abutting facility include the physically disabled, and off-street parking space is not available.
a. A government building serving the general public.
b. A community service facility such as a senior center. c. A hospital or convalescent home.
d. A school or other educational facility.
e. A public recreational facility.
f. A public theater, auditorium or meeting hall.
g. A church.
2. The preservation of parking for all City residents is a priority. While the installation of blue curb zones in residential areas limits the availability of certain parking locations, blue curb zones are sometimes warranted. The following criteria should be used to evaluate requests for blue curb zones within residential areas on a case-by-case basis. Blue curb zones in residential areas will be considered warranted if the following conditions are met:
a. The applicant can demonstrate their “primary residence” is the address where the blue curb zone is being requested. This can be accomplished by submitting the following:
Indicate Ownership/Right to Occupy Residence (provide one of the following):
• Provide copy of property tax bill indicating applicant as owner • Provide contract of sale or other proof indicating applicant’s purchase of the subject property
• Provide lease/rental agreement indicating right to occupy residence for minimum of six months. Lease/rental agreements with a “month-to-month” term will only be accepted if the agreement has been in place for more than one year.
Item 4.g
July 21, 2026 City of Coronado Page 255
Attachment 3 – Blue Curb Warrant Policy
Indicate Intent to Occupy Address for Majority of Year (provide two of the following):
• Government-issued photo ID showing applicant’s name and subject address • Utility bill showing applicant’s name and subject address • Voter registration indicating applicant is registered to vote in Coronado • Bank statements listing applicant’s name and address
• Current payroll stub listing applicant’s name and address • Correspondence from a government agency to the applicant at the subject address • Any other documentation proving occupation, or intent to occupy, the subject address that is deemed acceptable by the City Engineer
b. The applicant (or guardian) is in possession of a vehicle with valid disabled plates, placard, or sticker. In an effort to maintain parking for neighborhood residents, applicants (or guardians) that do not own a vehicle or have a valid driver’s license, but are in possession of disabled plates, placards, or stickers, do not satisfy this requirement. A photocopy of the applicant/guardian’s driver’s license, current vehicle registration, and current disabled parking registration must be submitted to the City.
c. The residential property does not have space which could be reasonably converted to disabled parking. Improvements such as doorway widening, handrails, or ramp installations are considered reasonable for residents to install prior to requesting blue curb zones. Expansion of an existing garage or other significant structural improvements needed to convert space or access-ways to accommodate disabled parking is not considered reasonable to ask of residents. d. A physician certifies that the disabled person is unable (even with the aid of crutches, wheelchair or walker) to travel more than 50 feet between his or her home and automobile without the assistance of a second person. Disabilities such as a broken foot or leg that only temporarily limit mobility do not satisfy this requirement.
3. If a Blue Curb Zone is approved by the City Council, the applicant will provide proof of a valid disabled placard, plates, or sticker on a yearly basis. Proof of the valid placard, plate, or sticker must be signed by the original applicant and delivered to the City’s Engineering Division. The blue curb zone will be removed if proof of disability cannot be provided OR applicant does not respond to a request for proof of disability within three (3) months of notice. A blue curb zone will also be removed if the original applicant moves from the location, although a new owner or tenant may retain an existing blue curb zone if they can provide the required documentation for eligibility. For residents of condominium or apartment complexes, all of the requirements for residential blue curb zones must be met in addition to the following:
a. A petition in favor of the blue curb zone must be signed by a majority of complex residents and notification of the property owner that a blue curb zone has been requested must be made.
4. Except where the activity adjacent to the proposed Blue Curb zone is operated by a governmental entity, a favorable recommendation for an otherwise warranted zone will be contingent upon the applicant depositing with the City a fee adequate to cover the cost of the installation.
Item 4.g
July 21, 2026 City of Coronado Page 256
Attachment 4 – Proposed Blue Curb Zone Location
Proposed Blue Curb Location at 841 C Avenue
Approximate Location of Recommended Blue Curb Zone
Item 4.g
July 21, 2026 City of Coronado Page 257
CITY COUNCIL STAFF REPORT
Resolution Amending the Fiscal Year 2026-27 Personnel Authorization and Compensation Plan to Incorporate Classification Changes and Holiday Language Updates
RECOMMENDATION
Adopt a Resolution of the City Council of the City of Coronado, California, amending the Fiscal Year 2026-27 Personnel Authorization and Compensation Plan to incorporate classification changes and update the language in the holiday section.
BACKGROUND
The Personnel Authorization and Compensation Plan (PACP) outlines the City of Coronado’s number of authorized positions and classifications, as well as the pay ranges for each classification. As needed, the City Council is presented with adjustments to compensation, benefits, or classifications for review and approval.
The complete PACP (Exhibit A to the corresponding Resolution) and the Memoranda of Understanding (MOU) for the Coronado Police Officers’ Association (CPOA), Coronado Firefighters Association (CFA), and American Federation of State, County and Municipal Employees (AFSCME), Local 127 can be found on the City’s website and are available for review in the City Clerk’s office.
ANALYSIS
When changes in compensation, benefits, or classifications occur, it is essential to amend the PACP to reflect the changes for CalPERS purposes and public transparency.
The City’s previously approved Fiscal Year 2026-27 PACP authorized 259.75 full-time equivalent (FTE) positions across more than 100 classifications. Each classification specification outlines a general statement of the level of work, objectives, examples of essential duties, and the qualifications for the classification.
The update to the Fiscal Year 2026-2027 PACP proposes the following changes:
1) To establish a new classification specification, Executive Assistant to the City Manager, and to reclassify the current Secretary to the City Manager as the Executive Assistant to the City Manager.
The proposed reclassification is intended to solely align the position's classification title and scope of duties with the appropriate level of administrative responsibility currently expected. The revised classification reflects the position's evolved function encompassing advanced executive-level administrative support, strategic coordination, management of confidential communications, and complex scheduling and logistics that require the regular exercise of independent judgment and professional discretion.
The proposed salary range for the Executive Assistant to the City Manager has been intentionally structured to mirror the existing compensation schedule for the Secretary to the City Manager, ensuring full internal equity and salary parity across classifications of comparable responsibility, Item 4.h
July 21, 2026 City of Coronado Page 258
complexity, and qualification requirements. Accordingly, this action results in no increase to budgeted FTE and no change to employee benefits obligations. 2) The reclassification of the Department Administrative Assistant in the Administrative Services department to a Department Administrative Coordinator.
Staff recommends this reclassification based on current responsibilities that encompass departmental administration, human resources coordination, payroll tasks, and cross-functional coordination, as these have materially expanded beyond the scope of the existing classification specification. The duties being performed are more accurately reflected at the Department Administrative Coordinator level, a classification already established, actively utilized, and supported by an adopted class specification within the organization.
This action does not increase the current number of FTE or change employee benefits obligations; it represents the reclassification of an existing position to a higher classification level, with a corresponding compensation adjustment to the Department Administrative Coordinator salary range.
3) Renaming the holiday currently recognized as Cesar Chavez Day to Farmworkers Day Staff recommends renaming the existing municipal holiday observed on March 31, currently designated as Cesar Chavez Day, to Farmworkers Day, demonstrating historical thoughtfulness and broadening the holiday designation to honor the diverse communities whose labor, sacrifice, and advocacy it represents. This action has no impact on the City's total number of authorized paid holidays, employee compensation, or benefits obligations.
FISCAL IMPACT
The reclassification of the Department Administrative Assistant to Department Administrative Coordinator results in an estimated annual cost of approximately $16,541, reflecting the fully burdened compensation adjustment to the Department Administrative Coordinator salary range at the top step. No additional appropriation is being requested as the additional cost is expected to be offset by the vacancy savings within the Administrative Services department’s Fiscal Year 2026-27 adopted budget.
ALTERNATIVE
Council may direct alternative changes to classifications, compensation, or the number of authorized positions within the PACP.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This action is not subject to CEQA.
PUBLIC NOTICE
No public notice is required for this item.
ATTACHMENTS
1. Resolution No. 2026-49
Submitted By: Administrative Services / John Kim
Item 4.h
July 21, 2026 City of Coronado Page 259
Attachment 1
RESOLUTION NO. 2026-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CORONADO, CALIFORNIA, AMENDING ITS FISCAL
YEAR 2026-27 PERSONNEL AUTHORIZATION AND
COMPENSATION PLAN TO INCORPORATE
CLASSIFICATION CHANGES AND HOLIDAY
LANGUAGE UPDATES
WHEREAS, the City Council amends the Personnel Authorization and Compensation Plan (PACP) to reflect approved compensation, benefit, or classification adjustments, which include the enumeration of authorized positions, classifications, and approved pay ranges; and WHEREAS, the Personnel Authorization and Compensation Plan enumerates the number of authorized positions and classifications, as well as the approved pay ranges for all classifications; and
WHEREAS, the Fiscal Year (FY) 2026-27 Personnel Authorization and Compensation Plan (FY 2026-27 PACP) is attached herein as Exhibit “A”; and WHEREAS, Section 1 of the FY 2026-27 PACP be amended to reflect the reclassification of the Secretary to the City Manager to the Executive Assistant to the City Manager, aligning the classification and compensation with the actual scope, complexity, and level of responsibility currently performed; and
WHEREAS, Section 1 of the FY 2026-27 PACP be amended to reflect the reclassification of the Department Administrative Assistant to Department Administrative Coordinator within the Administrative Services Department, recognizing the expanded scope of duties encompassing departmental administration, human resources coordination, payroll coordination, and cross-functional coordination; and WHEREAS, Section 14 of the FY 2026-27 PACP be amended to reflect the renaming of the March 31 holiday, currently designated as Cesar Chavez Day, to Farmworkers Day, broadening the holiday’s commemorative scope; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coronado as follows:
1. That the above recitations are true; and
2. That the reclassifications and adjustments are approved and shall be reflected in the appropriate sections of the PACP; and
3. That the FY 2026-27 PACP, Exhibit “A”, is approved and adopted; and
4. That the number of authorized positions for benefited City employees as identified in Sections 1 and 3 of the FY 2026-27 PACP will continue to reflect a total of 259.75 authorized positions.
Item 4.h
July 21, 2026 City of Coronado Page 260
Attachment 1
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Coronado, California, at a regular meeting thereof this twenty-first day of July 2026 by the following vote to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED:
____________________________________
JOHN D. DUNCAN, Mayor of the
City of Coronado, California
ATTEST:
__________________________________
KELSEA HOLIAN, City Clerk of the
City of Coronado, California
Item 4.h
July 21, 2026 City of Coronado Page 261
CITY OF
CORONADO
Personnel Authorization and Compensation Plan
Fiscal Year 2026-2027
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 262
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN
FISCAL YEAR 2026-2027
Table of Contents
Section Description Page
1 Classified Regular Positions…………………………………………………………….1 2 Unclassified Positions…………………………………………………………………4
3 Authorized Regular Full-Time & Part-Time Positions, Categorized by Function and Department…………………………………………………………………………... 5
4 Executive and Exempt Classifications.............................................................................9 5 Classifications Represented by Employee Associations………………………………….9 6 Self-Represented Classifications………………………………………………………. 10 7 Temporary Part-Time and SeasonalClassifications (Non-Benefited) ..............................11 8 Exceeding Authorized Number of Positions for a Classification .................................12 9 Salaries.......................................................................................................................12 10 Retirement ..................................................................................................................12 11 Leave ..........................................................................................................................13 12 Health/Cafeteria Benefit Plan ........................................................................................15 13 TuitionReimbursement................................................................................................16 14 Holidays .....................................................................................................................16 15 Overtime.....................................................................................................................17 16 Use and Accrual ofCompensatoryTime .......................................................................18 17 Certification Pay…........….............................................................................................18 18 Bilingual Pay…........….................................................................................................. 18 19 SpecialProject Premium Pay…......................................................................................19 20 Out-Of-Class Assignments...........................................................................................19 21 Uniform, Clothing and SafetyEquipment .......................................................................19 22 City Paid Life Insurance…..................…...................................................................... 19 23 City Paid Short TermDisability Insurance..................................................................... 20 24 CityPaid LongTermDisability Insurance. .....................................................................20 25 Educational Incentives.…...............................................................................................20 26 Longevity Pay..............................................................................................................20 27 Rounding ofSalaries.....................................................................................................21 28 "Z"Rated Salaries….............................................…......................................................21 29 Vehicle Allowance ......................................................................................................21 30 Conflict withCivilServices Rules and Memoranda ofUnderstanding............................... 21 Fiscal Year 2026-2027
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 263
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 Section 1. Classified Regular Positions
A. REGULAR FULL-TIME POSITIONS (Biweekly Salary)
A1. AFSCME
No. Job Class Description A B C D E F G
1 A490 Electrician 2,941.65 3,088.73 3,243.17 3,405.33 3,575.59 3,754.37 3,942.09 0 A500 Engineering Technician II 3,023.94 3,175.14 3,333.90 3,500.60 3,675.63 3,859.42 4,052.38 0 A575 Heavy Equipment Operator 2,606.37 2,736.69 2,873.52 3,017.20 3,168.06 3,326.46 3,492.78 5 A600 Lead Maintenance Worker 2,680.13 2,814.14 2,954.84 3,102.58 3,257.71 3,420.60 3,591.63 1 A610 Lead Pump Mechanic 2,969.40 3,117.87 3,273.77 3,437.46 3,609.33 3,789.79 3,979.28 0 A700 Maintenance Worker I 1,942.43 2,039.55 2,141.53 2,248.61 2,361.04 2,479.10 2,603.05 18 A705 Maintenance Worker II 2,151.85 2,259.44 2,372.42 2,491.04 2,615.59 2,746.37 2,883.69 6 A710 Maintenance Worker III 2,364.64 2,482.87 2,607.02 2,737.37 2,874.24 3,017.95 3,168.85 1 A730 Master Mechanic 3,327.22 3,493.58 3,668.26 3,851.67 4,044.26 4,246.47 4,458.79 1 A735 Mechanic I 2,496.52 2,621.34 2,752.41 2,890.03 3,034.54 3,186.26 3,345.58 2 A740 Mechanic II 2,772.41 2,911.03 3,056.58 3,209.42 3,369.89 3,538.38 3,715.30 1 A745 Mechanic III 3,049.66 3,202.14 3,362.24 3,530.35 3,706.87 3,892.22 4,086.82 0 A750 Motor Sweeper Operator 2,453.10 2,575.75 2,704.54 2,839.76 2,981.75 3,130.84 3,287.38 1 A969 Special Equipment Mechanic I 2,245.54 2,357.82 2,475.71 2,599.50 2,729.47 2,865.94 3,009.24 1 A970 Special Equipment Mechanic II 2,495.42 2,620.18 2,751.19 2,888.75 3,033.19 3,184.85 3,344.09 0 A975 Utility Systems Operator I 2,046.20 2,148.51 2,255.94 2,368.74 2,487.18 2,611.54 2,742.11 4 A980 Utility Systems Operator II 2,266.81 2,380.15 2,499.16 2,624.12 2,755.33 2,893.10 3,037.75 4 A985 Utility Systems Operator III 2,490.97 2,615.52 2,746.30 2,883.61 3,027.79 3,179.18 3,338.14
46.00 A2. FIREFIGHTERS' ASSOCIATION
No. Job Class Description A B C D E F G
6 F550 Fire Captain 4,258.40 4,471.32 4,694.88 4,929.62 5,176.10 5,434.91 5,706.66 6 F560 Fire Engineer 3,714.44 3,900.15 4,095.16 4,299.92 4,514.91 4,740.66 4,977.69 15 F572 Firefighter/Paramedic 3,574.84 3,753.58 3,941.26 4,138.32 4,345.24 4,562.50 4,790.62
27.00 A3. POLICE OFFICERS' ASSOCIATION
No. Job Class Description A B C D E F G
2 P505 Evidence and Property Technician 2,904.26 3,049.48 3,201.95 3,362.05 3,530.15 3,706.66 3,891.99 6 P807 Police Corporal 4,208.14 4,418.54 4,639.47 4,871.45 5,115.02 5,370.78 5,639.31 9 P815 Police Dispatcher 2,841.40 2,983.47 3,132.65 3,289.28 3,453.74 3,626.43 3,807.75 1 P818 Police Dispatch Supervisor 3,370.40 3,538.92 3,715.86 3,901.66 4,096.74 4,301.58 4,516.66 28 P825 Police Officer 3,898.62 4,093.54 4,298.22 4,513.14 4,738.79 4,975.73 5,224.51 7 P830 Police Sergeant 4,845.47 5,087.74 5,342.13 5,609.23 5,889.70 6,184.18 6,493.39 0 P835 Police Services Officer I 2,168.30 2,276.71 2,390.54 2,510.07 2,635.58 2,767.35 2,905.72 6 P840 Police Services Officer II 2,448.89 2,571.34 2,699.90 2,834.90 2,976.64 3,125.47 3,281.74
59.00 A4. SELF-REPRESENTED
No. Job Class Description A B C D E F G
1 S100 Accountant 3,573.11 3,751.77 3,939.36 4,136.33 4,343.14 4,560.30 4,788.32 4 S105 Accounting Technician I 2,287.86 2,402.25 2,522.36 2,648.48 2,780.90 2,919.95 3,065.95 3 S160 Aquatics Coordinator 2,200.70 2,310.74 2,426.27 2,547.58 2,674.96 2,808.71 2,949.14 1 S170 Aquatics Supervisor 3,242.94 3,405.09 3,575.34 3,754.11 3,941.82 4,138.90 4,345.85 2 S205 Assistant Director of Public Services & Eng 5,888.60 6,183.03 6,492.18 6,816.79 7,157.63 7,515.51 7,891.29 1 S210 Assistant Engineer 3,442.59 3,614.72 3,795.46 3,985.23 4,184.50 4,393.72 4,613.41 Effective July 11, 2026
Effective July 11, 2026
Effective July 11, 2026
Effective July 11, 2026
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 1
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 264
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 A4. SELF-REPRESENTED (Continued)
No. Job Class Description A B C D E F G
1 S220 Assistant Planner 3,050.78 3,203.32 3,363.49 3,531.66 3,708.25 3,893.66 4,088.34 1 S235 Associate Accountant 2,892.26 3,036.87 3,188.71 3,348.14 3,515.55 3,691.33 3,875.90 1 S350 Associate Architect 3,978.50 4,177.43 4,386.30 4,605.62 4,835.90 5,077.69 5,331.58 1 S240 Associate Engineer 3,978.50 4,177.43 4,386.30 4,605.62 4,835.90 5,077.69 5,331.58 1 S245 Associate Human Resources Analyst 2,946.83 3,094.18 3,248.89 3,411.34 3,581.90 3,761.00 3,949.05 1 S247 Associate Information Technology Analyst 3,088.78 3,243.22 3,405.38 3,575.66 3,754.44 3,942.16 4,139.27 3 S250 Associate Planner 3,362.72 3,530.86 3,707.40 3,892.77 4,087.41 4,291.78 4,506.37 4 S300 Beach Lifeguard 2,092.36 2,196.98 2,306.82 2,422.17 2,543.28 2,670.45 2,803.97 1 S305 Beach Lifeguard Captain 4,733.20 4,969.86 5,218.36 5,479.28 5,753.25 6,040.91 6,342.96 3 S315 Beach Lifeguard Sergeant 2,817.84 2,958.74 3,106.67 3,262.01 3,425.11 3,596.37 3,776.18 0 S325 Building Inspector I 2,856.37 2,999.18 3,149.14 3,306.60 3,471.93 3,645.53 3,827.81 2 S330 Building Inspector II 3,149.14 3,306.60 3,471.93 3,645.53 3,827.81 4,019.20 4,220.16 1 S335 Building Official 5,591.87 5,871.46 6,165.04 6,473.30 6,796.96 7,136.81 7,493.65 1 S358 Communications and Engagement Officer 4,083.41 4,287.58 4,501.95 4,727.05 4,963.40 5,211.57 5,472.14 2 S360 Community Development Technician 2,361.83 2,479.92 2,603.92 2,734.12 2,870.82 3,014.37 3,165.09 1 S365 Department Administrative Assistant 2,042.11 2,144.22 2,251.42 2,363.99 2,482.19 2,606.30 2,736.62 4 S366 Department Administrative Coordinator 2,437.72 2,559.61 2,687.59 2,821.97 2,963.06 3,111.22 3,266.78 1 S370 Deputy City Clerk 3,402.96 3,573.11 3,751.77 3,939.36 4,136.33 4,343.14 4,560.30 1 S512 Executive Assistant to the City Manager 2,917.67 3,063.55 3,216.73 3,377.57 3,546.45 3,723.77 3,909.96 1 S515 Executive Assistant to the Police Chief 2,483.72 2,607.90 2,738.30 2,875.21 3,018.97 3,169.92 3,328.42 1 S530 Finance Manager 5,591.86 5,871.46 6,165.03 6,473.28 6,796.94 7,136.79 7,493.63 4 S555 Fire Division Chief 5,888.60 6,183.03 6,492.18 6,816.79 7,157.63 7,515.51 7,891.28 1 S567 Fire Inspector 2,904.26 3,049.48 3,201.95 3,362.05 3,530.15 3,706.66 3,891.99 1 S570 Golf Superintendent 4,585.11 4,814.37 5,055.09 5,307.84 5,573.23 5,851.90 6,144.49 1 S578 Human Resources Analyst 3,402.97 3,573.12 3,751.78 3,939.37 4,136.34 4,343.15 4,560.31 1 S580 Human Resources and Risk Manager 5,591.86 5,871.46 6,165.03 6,473.28 6,796.94 7,136.79 7,493.63 2 S588 Information Technology Analyst 3,721.42 3,907.50 4,102.87 4,308.02 4,523.42 4,749.58 4,987.06 1 S589 Information Technology Applications Mgr 5,591.86 5,871.46 6,165.03 6,473.28 6,796.94 7,136.79 7,493.63 1 S590 Information Technology Infrastructure Mgr 5,591.86 5,871.46 6,165.03 6,473.28 6,796.94 7,136.79 7,493.63 1 S592 Information Technology Technician 2,530.51 2,657.04 2,789.90 2,929.39 3,075.86 3,229.66 3,391.14 1 S605 Lead Police Records Specialist 2,144.22 2,251.43 2,364.00 2,482.20 2,606.31 2,736.62 2,873.46 5 S635 Librarian II 2,963.86 3,112.05 3,267.65 3,431.03 3,602.58 3,782.71 3,971.85 0 S645 Library Assistant II 2,207.78 2,318.17 2,434.08 2,555.78 2,683.58 2,817.75 2,958.64 0 S650 Library Assistant III 2,538.94 2,665.89 2,799.18 2,939.14 3,086.10 3,240.41 3,402.43 1 S680 Library Services Analyst 3,245.94 3,408.23 3,578.64 3,757.58 3,945.46 4,142.73 4,349.86 5 S720 Management Analyst 3,402.97 3,573.12 3,751.78 3,939.37 4,136.34 4,343.15 4,560.31 2 S120 Management Assistant 2,892.26 3,036.87 3,188.71 3,348.14 3,515.55 3,691.33 3,875.90 1 S725 Marketing Assistant 2,207.78 2,318.17 2,434.08 2,555.78 2,683.58 2,817.75 2,958.64 1 S790 Payroll Specialist 2,607.13 2,737.49 2,874.36 3,018.08 3,168.98 3,327.43 3,493.80 2 S801 Police Captain 6,515.89 6,841.68 7,183.77 7,542.96 7,920.11 8,316.12 8,731.93 1 S805 Police Com. Relations Coord. 3,402.96 3,573.11 3,751.77 3,939.36 4,136.33 4,343.14 4,560.30 3 S802 Police Lieutenant 5,722.00 6,008.10 6,308.51 6,623.94 6,955.14 7,302.90 7,668.04 0 S824 Police Officer Recruit 2,912.27 3,057.89 3,210.78 3,371.32 3,539.89 3,716.88 3,902.73 2 S828 Police Records Specialist 2,042.11 2,144.22 2,251.42 2,363.99 2,482.19 2,606.30 2,736.62 0 S845 Police Support Services Manager 4,179.41 4,388.38 4,607.79 4,838.18 5,080.10 5,334.10 5,600.81 1 S355 Principal Architect 5,288.75 5,553.19 5,830.85 6,122.39 6,428.51 6,749.94 7,087.43 1 S865 Principal Engineer 5,388.54 5,657.96 5,940.86 6,237.90 6,549.79 6,877.28 7,221.14 1 S870 Principal Librarian 3,732.72 3,919.36 4,115.33 4,321.10 4,537.15 4,764.01 5,002.21 1 S872 Principal Planner 4,731.37 4,967.94 5,216.34 5,477.15 5,751.01 6,038.56 6,340.49 1 S873 Public Services & Engineering Admin Mgr 5,297.26 5,562.13 5,840.23 6,132.24 6,438.86 6,760.80 7,098.84 2 S875 Public Services Manager 4,585.11 4,814.37 5,055.09 5,307.84 5,573.23 5,851.90 6,144.49 3 S905 Recreation Coordinator 2,200.70 2,310.74 2,426.27 2,547.58 2,674.96 2,808.71 2,949.14 4 S915 Recreation Services Supervisor 3,242.94 3,405.09 3,575.34 3,754.11 3,941.82 4,138.90 4,345.85 0 S940 Secretary to the City Manager 2,917.67 3,063.55 3,216.73 3,377.57 3,546.45 3,723.77 3,909.96 1 S946 Senior Accountant 4,083.41 4,287.58 4,501.95 4,727.05 4,963.40 5,211.57 5,472.14 1 S947 Senior Accounting Technician 2,402.25 2,522.36 2,648.48 2,780.90 2,919.95 3,065.95 3,219.25 2 S951 Senior Engineer 5,041.06 5,293.11 5,557.77 5,835.66 6,127.44 6,433.82 6,755.50 2 S953 Senior Human Resources Analyst 4,083.41 4,287.58 4,501.95 4,727.05 4,963.40 5,211.57 5,472.14 1 S954 Senior Information Technology Analyst 4,083.41 4,287.58 4,501.95 4,727.05 4,963.40 5,211.57 5,472.14 Effective July 11, 2026
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 2
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 265
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 A4. SELF-REPRESENTED (Continued)
No. Job Class Description A B C D E F G
2 S955 Senior Librarian 3,245.94 3,408.23 3,578.64 3,757.58 3,945.46 4,142.73 4,349.86 5 S960 Senior Management Analyst 4,083.41 4,287.58 4,501.95 4,727.05 4,963.40 5,211.57 5,472.14 1 S965 Senior Planner 4,083.41 4,287.58 4,501.95 4,727.05 4,963.40 5,211.57 5,472.14 1 S973 Utility Manager 4,675.67 4,909.46 5,154.93 5,412.67 5,683.30 5,967.47 6,265.85 1 S974 Utility Supervisor 4,170.08 4,378.58 4,597.51 4,827.38 5,068.75 5,322.19 5,588.30 112.00
244.00
B. SELF-REPRESENTED PART-TIME (Hourly Rate)
No. Job Class Description A B C D E F G
0.75 R105 Accounting Technician I 28.60 30.03 31.53 33.11 34.76 36.50 38.32
0.50 R160 Aquatics Coordinator 27.51 28.88 30.33 31.84 33.44 35.11 36.86
0.00 R365 Department Administrative Assistant 25.53 26.80 28.14 29.55 31.03 32.58 34.21
0.75 R366 Department Administrative Coordinator 30.47 32.00 33.59 35.27 37.04 38.89 40.83
0.00 R635 Librarian II 37.05 38.90 40.85 42.89 45.03 47.28 49.65
1.50 R645 Library Assistant II 27.60 28.98 30.43 31.95 33.54 35.22 36.98
0.75 R650 Library Assistant III 31.74 33.32 34.99 36.74 38.58 40.51 42.53
0.00 R720 Management Analyst 42.54 44.66 46.90 49.24 51.70 54.29 57.00
1.50 R905 Recreation Coordinator 27.51 28.88 30.33 31.84 33.44 35.11 36.86
5.75 5.75
C. TEMPORARY PART-TIME AND SEASONAL (Hourly Rate)
No. Job Class Description A B C D E F G
T100 Accountant 44.66 46.90 49.24 51.70 54.29 57.00 59.85 T130 Administrative Intern 20.65 - - - - - -
T245 Associate Human Resources Analyst 36.84 38.68 40.61 42.64 44.77 47.01 49.36 T250 Associate Planner 42.03 44.14 46.34 48.66 51.09 53.65 56.33 T300 Beach Lifeguard 22.70 23.83 25.02 26.27 27.59 28.97 30.41 T310 Beach Lifeguard (FT) 26.15 27.46 28.84 30.28 31.79 33.38 35.05 T320 Beach Lifeguard Trainee 18.18 - - - - - -
T360 Community Development Technician 29.52 31.00 32.55 34.18 35.89 37.68 39.56 T365 Department Administrative Assistant 25.53 26.80 28.14 29.55 31.03 32.58 34.21 T497 Emergency Medical Technician 20.07 21.07 22.13 23.23 24.39 25.61 26.90 T505 Evidence and Property Technician 36.30 38.12 40.02 42.03 44.13 46.33 48.65 T630 Librarian I 29.71 31.20 32.76 34.40 36.12 37.92 39.82 T640 Library Assistant I 22.88 24.03 25.23 26.49 27.81 29.21 30.67 T665 Library Monitor 19.11 20.07 21.07 22.12 23.23 24.39 25.61 T675 Library Page 18.89 19.83 20.83 - - - -
T695 Lifeguard Assistant (Beach) 19.24 - - - - - -
T705 Maintenance Worker II 26.90 28.24 29.66 31.14 32.69 34.33 36.05 T720 Management Analyst 42.54 44.66 46.90 49.24 51.70 54.29 57.00 T815 Police Dispatcher 35.52 37.29 39.16 41.12 43.17 45.33 47.60 T851 Pool Lifeguard I 20.86 21.91 23.00 - - - -
T852 Pool Lifeguard II 21.77 22.86 24.01 - - - -
T853 Pool Lifeguard III 22.81 23.95 25.15 26.40 - - -
T900 Recreation Assistant 18.89 19.83 - - - - -
T910 Recreation Leader 20.09 21.10 22.15 - - - -
T925 Recreation Specialist 22.60 23.74 24.92 26.17 - - - T935 Seasonal Maintenance Assistant I 18.80 19.74 20.72 21.76 22.85 23.99 25.19 T936 Seasonal Maintenance Assistant II 20.69 21.72 22.81 23.95 25.15 26.40 27.72 T960 Senior Management Analyst 51.04 53.59 56.27 59.09 62.04 65.14 68.40 Effective July 11, 2026
Effective July 11, 2026
Effective July 11, 2026
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 3
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 266
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 Section 2. Unclassified Positions
A. EXECUTIVE POSITIONS (Monthly Rate)
No. Job Class Description Min Max
1 E375 City Clerk 11,481.20 15,535.60
1 E455 Director of Library Services 13,549.03 18,611.30 1 E480 Director of Recreation & Golf 16,777.18 20,019.83 1 E425 Director of Administrative Services 16,933.98 20,206.93 1 E475 Director of Comm Devlp, Redevelopment/Housing Srvcs 17,247.57 20,581.13 1 E420 Deputy City Manager 17,404.36 20,768.23
1 E465 Director of Public Services & Engineering 18,436.06 21,927.73 0 E200 Assistant City Manager 19,479.61 23,168.93
1 E445 Fire Chief 19,479.61 23,168.93
1 E460 Police Chief 20,470.93 24,347.98
1 E385 City Manager * - 25,500.00
*Contract amendment approved by the City Council on February 3, 2026. New rate effective September 6, 2025.
10.00 Total Unclassified Positions
259.75 Total Regular Full-Time Classified, Regular Part-Time Classified, and Unclassified Positions (full time equivalent) C. ELECTED POSITIONS (Monthly Rate)
Salary Expense Allowance
Council Member 1,187.50 150.00
Mayor 1,187.50 225.00
Effective July 11, 2026
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 4
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 267
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 Function
Department Unclassified Classified Unclassified Classified Position Title Section 2 Section 1 Section 2 Section 1
General Government
City Clerk
City Clerk 1
Deputy City Clerk 1
Total 1 1 0 0
City Manager
City Manager 1
Deputy City Manager 1
Communications and Engagement Officer 1
Executive Assistant to the City Manager 1
Secretary to the City Manager 0
Senior Management Analyst 2
Total 2 4 0 0
Administrative Services
Director of Administrative Services 1
Accountant 1
Associate Accountant 1
Associate Human Resources Analyst 1
Associate Information Technology Analyst 1
Department Administrative Assistant 0
Department Administrative Coordinator 1
Finance Manager 1
Human Resources Analyst 1
Human Resources and Risk Manager 1
Information Technology Analyst 2
Information Technology Applications Manager 1
Information Technology Infrastructure Manager 1
Information Technology Technician 1
Management Analyst 0
Payroll Specialist 1
Senior Accountant 1
Senior Accounting Technician 1
Senior Human Resources Analyst 2
Senior Information Technology Analyst 1
Senior Management Analyst 0
Total 1 19 0 0
Planning & Building Services
Community Development, Redevelopment & Housing Services Director of Community Development, 1
Redevelopment & Housing Services
Assistant Planner 1
Associate Planner 3
Building Inspector I 0
Building Inspector II 2
Building Official 1
Community Development Technician 2
Department Administrative Coordinator 1
Principal Planner 1
Senior Planner 1
Total 1 12 0 0
Section 3. Authorized regular full-time and part-time positions categorized by function and department:
Authorized Full-Time Regular Part-Time
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 5
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 268
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 Function
Department Unclassified Classified Unclassified Classified Position Title Section 2 Section 1 Section 2 Section 1
Section 3. Authorized regular full-time and part-time positions categorized by function and department:
Authorized Full-Time Regular Part-Time
Public Safety
Fire & Beach Lifeguard Services
Fire Chief 1
Accounting Technician I 0 0.75
Beach Lifeguard Captain 1
Beach Lifeguard Sergeant 3
Beach Lifeguard 4
Fire Captain 6
Fire Division Chief 4
Fire Engineer 6
Fire Inspector 1
Firefighter/Paramedic 15
Management Analyst 1
Total 1 41 0 0.75
Police Services
Police Chief 1
Accounting Technician I 1
Evidence & Property Technician 2
Executive Assistant to the Police Chief 1
Lead Police Records Specialist 1
Management Analyst 1
Police Captain 2
Police Community Relations Coordinator 1
Police Corporal 6
Police Dispatcher 9
Police Dispatch Supervisor 1
Police Lieutenant 3
Police Officer 28
Police Records Specialist 2
Police Sergeant 7
Police Services Officer II 6
Police Support Services Manager 0
Total 1 71 0 0.00
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 6
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 269
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 Function
Department Unclassified Classified Unclassified Classified Position Title Section 2 Section 1 Section 2 Section 1
Section 3. Authorized regular full-time and part-time positions categorized by function and department:
Authorized Full-Time Regular Part-Time
Culture & Leisure
Library Services
Director of Library Services 1
Department Administrative Coordinator 1
Librarian II 5
Library Assistant II 0 1.50
Library Assistant III 0 0.75
Library Services Analyst 1
Management Assistant 1
Marketing Assistant 1
Principal Librarian 1
Senior Librarian 2
Total 1 12 0 2.25
Recreation & Golf Course Operations
Director of Recreation & Golf 1
Accounting Technician I 1
Aquatics Coordinator 3 0.50
Aquatics Supervisor 1
Department Administrative Coordinator 0 0.75
Management Assistant 1
Management Analyst 0
Recreation Coordinator 3 1.50
Recreation Services Supervisor 4
Senior Management Analyst 1
Maintenance Worker II (Golf) 7
Maintenance Worker III (Golf) 2
Golf Superintendent 1
Lead Maintenance Worker (Golf) 1
Special Equipment Mechanic II (Golf) 1
Total 1 26 0 2.75
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 7
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 270
PERSONNEL AUTHORIZATION AND COMPENSATION PLAN FISCAL YEAR 2026-27 Function
Department Unclassified Classified Unclassified Classified Position Title Section 2 Section 1 Section 2 Section 1
Section 3. Authorized regular full-time and part-time positions categorized by function and department:
Authorized Full-Time Regular Part-Time
Construction & Maintenance
Public Services and Engineering
Director of Public Services and Engineering 1
Accounting Technician I 2
Assistant Director of Public Services & Eng. 2
Assistant Engineer 1
Associate Architect 1 (A)
Associate Engineer 1 (B)
Department Administrative Assistant 1
Department Administrative Coordinator 1
Electrician 1
Lead Maintenance Worker 4
Lead Pump Mechanic 1
Maintenance Worker II 11
Maintenance Worker III 4
Management Analyst 3
Master Mechanic 1
Mechanic I 1 (C)
Mechanic II 2
Mechanic III 1
Motor Sweeper Operator 0
Principal Architect 1
Principal Engineer 1
Public Services & Engineering Admin Mgr 1
Public Services Manager 2
Senior Engineer 2
Senior Management Analyst 2
Special Equipment Mechanic I 1
Tree Trimmer 0
Utility Manager 1
Utility Supervisor 1
Utility Systems Operator II 4
Utility Systems Operator III 4
Total 1 58 0 0.00
Total Full & Permanent Part Time Positions 10 244 0 5.75 Grand Total - Full-time Equivalent Authorized Positions 259.75 (A) City Council Resolution 2026-35 authorized the one-time appointment of a Senior Engineer in place of an Associate Architect. (B) City Council Resolution 2025-39 authorized the one-time appointment of a Senior Engineer in place of an Associate Engineer. (C) City Council Resolution 2025-62 authorized the one-time appointment of a Mechanic II in place of a Mechanic I.
Personnel Authorization and Compensation Plan
Sections 1 through 3 Page 8
Fiscal Year 2026-27
Amended July 21, 2026
Resolution 2026-49
Exhibit A
Item 4.h
July 21, 2026 City of Coronado Page 271
Personnel Authorization and Compensation Plan
Fiscal Year 2026-27
Amended July 21, 2026
Sections 4 through 30