Agenda packet — Costa Mesa City Council, June 7, 2022 (part 2 of 4)

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File #: 22-721 Meeting Date: 6/7/2022
The methodology used to determine the City's Appropriations Limit is to multiply the inflation and population adjustment factors by the prior year's Appropriations Limit. For Fiscal Year 2022-2023, the inflation and population figures provided by the DOF are as follows:

California Per Capita Income Percentage Change 7.55%
Orange County’s Population Growth -0.23%
City of Costa Mesa Population Growth -0.70%
These percentages were converted to ratios of 1.0755 and 0.9977, respectively. Once the ratios are calculated, they are multiplied together to calculate the adjustment factor for Fiscal Year 2022-2023, which equals 1.0730. This factor is multiplied by the Fiscal Year 2021-2022 Appropriations Limit of $267,363,952, for an Appropriations Limit for Fiscal Year 2022-2023 of $286,881,520, as shown below:

CITY OF COSTA MESA

CALCULATION OF APPROPRIATIONS LIMIT
FOR FY 2022-2023
Step 1 Appropriations Limit for FY 2021-22 $267,363,952 Step 2 Multiplication factors for changes in the California per capita personal income and the population change for Orange
County

1.0730
Appropriations
Limit for FY 2022-
23 $286,881,520

CUMULATIVE
GROWTH
FACTORS:

Personal Income
Factor (7.55)

1.0755
Orange County
Population
Change (-0.23%)

0.9977
Costa Mesa
Population
Change (-0.70%)

0.9930
*(1.0755 x 0.9977)
=

1.0730
* The City has the option to
utilize the larger of the annual
percentage change of the City
or County.

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File #: 22-721 Meeting Date: 6/7/2022
The total estimated revenues generated from general tax proceeds for Fiscal Year 2022-2023 is $141,175,153. This estimate is $145.7 million less, or 50.8% below the Appropriations Limit for Fiscal Year 2021-2022.

ALTERNATIVES
No alternatives considered. Section 7910 of the California Government Code requires the City to establish an Appropriations Limit on an annual basis.

FISCAL REVIEW:

The City is $145.7 million less, or 50.8% below the proposed Fiscal Year 2021-2022 Appropriations Limit. Therefore, the City is well within its Appropriations Limit established pursuant to Section 7910 of the California Government Code and will not exceed this limit during Fiscal Year 2022-2023.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed and approved this report and the proposed resolution as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the City Council goal: Achieving Long-Term Fiscal Sustainability through the continuous monitoring of allocated resources and expenditures.

CONCLUSION:

Staff recommends that City Council adopt Resolution 22-XX (Attachment 1) establishing the Fiscal Year 2022-2023 Appropriations Limit for the City of Costa Mesa at $286,881,520, by using Orange County’s growth for population adjustment, and the California per capita income growth for inflationary adjustment.

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RESOLUTION NO. 22-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, DETERMINING AND ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-2023, IN ACCORDANCE

WITH ARTICLE XIII-B OF THE CONS TITUTION OF THE STATE OF CALIFORNIA, AS AM ENDED BY PROPOSITION 111 AND SENATE BILL 88.

THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, Article XIII-B was added to the Constitution of the State of California at a general election held on November 6, 1979; and
WHEREAS, Article XIII-B was subsequently modified by Proposition 111 and Senate Bill 88 (Chapter 60/90) at a general election held on June 5, 1990; and WHEREAS, in accordance with Section 7910 et seq. of the Government Code of the State of California, an annual appropriations limit must be established for the City effective for the fiscal year beginning July 1, 2022; and
WHEREAS, the City has chosen to use the California per capita income percentage change of

7.55% and Orange County’s population growth rate of -0.9977% as the factors to be used in calculating its appropriations limit for Fiscal Year 2022-2023; and WHEREAS, these factors are applied to the City’s adopted appropriations limit for Fiscal Year 2021-2022 in determining the City’s appropriations limit for Fiscal Year 2022-2023; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

The appropriations limit for Fiscal Year 2022-2023 is established at $286,881,520.

PASSED AND ADOPTED this 7th day of June, 2022.

________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

________________________ ___________________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

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STATE OF CALIFORNIA)
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No.21-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 7th day of June, 2022, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City of Costa Mesa this day of June, 2022.

__________________________________

BRENDA GREEN, CITY CLERK

272
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-708 Meeting Date: 6/7/2022
TITLE:

PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL PLAN REVIEW, INSPECTIONS, AND

STAFFING SERVICES
DEPARTMENT: ECONOMIC AND DEVELOPMENT SERVICES

DEPARTMENT/BUILDING SAFETY DIVISION
PRESENTED BY: ZIAD DOUDAR, BUILDING OFFICIAL
CONTACT INFORMATION: ZIAD DOUDAR, BUILDING OFFICIAL, (714) 754-5604 RECOMMENDATION:

Staff recommends the City Council:

1. Approve and authorize the City Manager and City Clerk to execute a five-year Professional Service Agreement (PSA) with each consulting firm listed below from July 1, 2022 - June 30, 2027 in substantially the form as attached and in such final form as approved by the City Attorney for on-call plan review, inspections, and staffing services:
· 4Leaf, Inc.
· Bureau Veritas, North America, Inc.
· CSG Consultants, Inc.
· Dennis Grubb & Associates, LLC
· Interwest Consulting Group
· Melad and Associates, Inc.
· Scott Fazekas & Associates, Inc.
· The Code Group, Inc.

2. Authorize the City Manager and City Clerk to execute future amendments with the above listed firms including any potential increases in compensation as long as the amendments are within the annual budget.

BACKGROUND:

In order to ensure a safe and high quality built environment for Costa Mesa residents and businesses, the Building Safety Division coordinates plan review, permit issuance and safety inspections for building construction and tenant improvement projects Citywide. While Building staff coordinate plan review and permit issuance, timely plan review is a shared responsibility among multiple departments including Building Safety, Planning, Engineering, Transportation and Fire Prevention. On average, Building staff process over 1,725 plan reviews, issue 1,300 building permits, and conduct over 17,000 inspections per year. In addition, Development Services staff serve thousands of customers annually at our customer service counter and via phone and email, making it

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File #: 22-708 Meeting Date: 6/7/2022
thousands of customers annually at our customer service counter and via phone and email, making it the busiest customer counter citywide.

Development Services, Fire, and Public Services Department operations require the use of contract plan check, inspection and staffing services in order to provide building safety and fire prevention services in a timely and efficient manner. In addition, due to the cyclical nature of construction activity, demand for plan review and inspection services can fluctuate from year to year. As such, the City generally retains professional plan review and inspection firms to supplement in-house staff services in order to meet customer demand and maintain City response times and service levels. On -call contract services are also used to provide specialized plan review or inspection services as needed.

The City’s existing five-year agreements for building safety services expire on June 30, 2022. As such, the City began the Request for Proposal (RFP) process in February 2022. Development Services, Fire and Public Services Departments worked in a cooperative effort to draft a scope of work for this RFP. RFP 22-12 was released on March 1, 2022, a mandatory pre-proposal meeting was conducted on March 15, 2022 and proposals were due on March 31, 2022.

In order to ensure an objective selection process, an evaluation committee was assembled and all members evaluated proposals independently. The evaluation committee included representation from the Development Services, Fire and Public Services Departments.

ANALYSIS:

Based on the City’s criteria and selection procedures set forth in the RFP, the evaluation committee recommended that agreements be awarded to the following firms:
· 4Leaf, Inc.
· Bureau Veritas, North America, Inc.
· CSG Consulting, Inc.
· Dennis Grubb & Associates, LLC
· Interwest Consulting Group
· Melad & Associates, Inc.
· Scott Fazekas & Associates, Inc.
· The Code Group, Inc. (VCA)
Under the proposed agreements, on-call consultants will provide inspections, plan review services and staff as needed at an hourly rate in accordance with their contracts.

The plan check service is typically subject to a City plan check fee charged to project applicants, which is based on the valuation of construction. For standard plan review, on-call plan check consultants receive up to 60 percent of City collected plan check fees, with the remainder covering a portion of City costs. Applicants may also request “expeditedplan check service”where a plan check consultant provides accelerated plan check service for time sensitive projects. In such cases, the applicant pays a higher fee for accelerated service.

This contract is different than prior years in that it provides a comprehensive approach to the accelerated plan check service offered by the City in which all City departments participate including Building, Engineering, Transportation and Fire Prevention. This approach will provide an

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File #: 22-708 Meeting Date: 6/7/2022
Building, Engineering, Transportation and Fire Prevention. This approach will provide an interdepartmentally coordinated customer experience with consistent accelerated response times across City departments.

ALTERNATIVES:

An alternative to the recommended City Council action would be to not move forward with the contracts for on-call consulting services. Due to the volume of work and large number of projects currently being managed by Development Services, Fire and Public Services Department staff, the City’s ability to provide timely inspections, plan check and permit processing services would be compromised and customers would experience significant delays.

FISCAL REVIEW:

Consultant services for plan check, inspection, and staffing services are utilized by the Development Services, Fire and Public Services Departments on an as-needed basis. The consultant’sfees for plan check services are paid by project applicants. In FY 21-22, Development Services expended approximately $558,000 on building safety on-call services. For FY 22-23, approximately $418,000 has been budgeted. Use of contract services will be on an as needed basis.

LEGAL REVIEW:

The attached PSA’s were prepared by the City Attorney’s Office and the staff report has been reviewed and approved as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

CONCLUSION:

Staff recommends the City Council approve and authorize the City Manager and City Clerk to execute a five-year Professional Service Agreement (PSA) for as needed inspections, plan review, and staffing services, as well as future amendments to those agreements so long as such amendments are within the annual budget.

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Rev. 05-2022

CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
4LEAF, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 7th day of June, 2022 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and 4LEAF, INC., a California corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to provide inspections, plan review and staffing services as requested by the City , as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibits “A” and “B” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the profess ional services described in the Scope of Services, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
ATTACHMENT 1
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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set forth. 1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement. 1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code. 1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense. 1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Fee Schedule”). 2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such 277
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additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed , the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Contractor shall commence providing the services set forth in this Agreement on July 1, 2022 (“Service Commencement Date”). Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a part y (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of five (5) years from the Service Commencement Date, ending on June 30, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of 278
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canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultan t.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance . Consultant shall obtain , maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved b y City:
(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than O ne Million Dollars ($1,000,000.00), combined single limits, per occurrence . If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Business a utomobile liability fo r owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollar s ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage.
(c) Workers’ compensation insurance as required by the Sta te of California.

Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City , its officers, agents ,
employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewi se 279
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under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “ The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing wit h the ins ur ance
provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the 280
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indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respec t to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in t his Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:
4LEAF, Inc.
5140 Birch Street, Second Floor
Newport Beach, CA 92660
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (925) 462-5959 Tel: (714) 754-5604
Attn: Marcus Johnson Attn: Ziad Doudar
Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
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6.5. Drug-Free Workplace Policy. Consultant shall provide a drug- free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California witho ut giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall r elease Consultant of Consultant’ s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or n ot the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which sh all be of no force and effect.

6.10. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of 282
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Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. 283
9 4LEAF, Inc. Rev. 05-2022

6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court. 6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. 6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. 6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. 6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns. 6.21. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this 284
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Agreement. 6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.24. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. [Signatures appear on following page.] 285
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CONSULTANT __________________________________ Date: __________________________ Signature __________________________________ [Name and Title] CITY OF COSTA MESA __________________________________ Date: __________________________ Lori Ann Farrell Harrison City Manager ATTEST: __________________________________ Brenda Green City Clerk APPROVED AS TO FORM: __________________________________ Date: __________________________ Kimberly Hall Barlow City Attorney APPROVED AS TO INSURANCE: __________________________________ Date: __________________________ Ruth Wang Risk Management 286
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DEPARTMENTAL APPROVAL: __________________________________ Date: __________________________ Jennifer Le Economic and Development Services Director __________________________________ Date: __________________________ Raja Sethuraman Public Services Director __________________________________ Date: __________________________ Daniel Stefano Fire Chief APPROVED AS TO PURCHASING: __________________________________ Date: __________________________ Carol Molina Finance Director 287

EXHIBIT A

SCOPE OF SERVICES
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SCOPE OF WORK

Code Enforcement Staffing Services:

Development Services Department

1. Provide the services of code enforcement officers to conduct field inspections to ensure compliance with appropriate codes, ordinances and regulations and to investigate complaints of possible code violations; prepare reports of conditions and notices of violations and similar notices; issue citations for violations of the Municipal Code.
a. Code Enforcement Officer
b. Senior/Supervisor Code Enforcement Officer
c. Chief/Manager of Code Enforcement

2. Assist the City in prosecution of violations, including preparing files for criminal and/or civil code complaints and providing court testimony.

3. Utilize City electronic and paper files to research previous and/or related permits.

Permit Technician Staffing Services:

Development Services Department

1. Provide the services of a permit technician to cover the Planning Department Building Services public counter, answer phone calls, and issue permits.

2. Maintain communications with applicants, interested parties, property owners, homeowner associations, various governmental agencies, and other City departments.

Respond to inquiries about projects from residents and applicants.

3. Utilize City electronic and paper files to research previous and/or related permits.

Inspection Services:

Development Services Department
(Building Division)

1. Provide inspection services to assure that construction complies with approved plans and is in compliance with the most recently adopted codes, policies, and procedures.

2. Perform inspections on commercial, industrial, and residential construction projects to determine compliance with appropriate fire prevention codes, regulations, and standards, including all local and state requirements.

3. Provide the services of a Certified Accessibility Specialist (CASp).

4. Recognize and require soil tests where evidence indicates soil instability.

5. Participate in re views with technical consultants, health and other government agency inspectors, City staff, and owners.

6. Assist in the coordination of job site conferences with technical consultants, engineers, architects, representatives of the owner, equipment manufacturers, and subcontractors to review project requirements, and clarify or resolving any questions or problems prior to commencing work.

7. Prepare inspection notices of noncompliance on incorrect construction methods or materials found during inspection; confer with contractor or representative regarding construction methods and procedures as they relate to compliance with plans and specifications.
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8. Maintain a record of non -complying items and follow up to achieve resolution of such items. Record all significant construction-related activities and events such as work completed to provide a chronological and factual history of inspection on assigned construction projects.

9. Inspect buildings alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

10. Inspect public right -of-way structures alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

11. Utilize City electronic and paper files to research related and/or previous cases.

12. Be available during an emergency or natural disaster to assist the City with inspection services.

13. Testify in court, if necessary.

Fire Department

1. Provide inspection services to assure that construction complies with approved plans and is in compliance with the most recently adopted codes, policies, and procedures.

3. Participate in re views with technical consultants, health and other government agency inspectors, City staff, and owners.

4. Assist in the coordination of job site conferences with technical consultants, engineers, architects, representatives of the owner, equipment manufacturers, and subcontractors to review project requirements, and clarify or resolving any questions or problems prior to commencing work.

5. Prepare inspection notices of noncompliance on incorrect construction methods or materials found during inspection; confer with contractor or representative regarding construction methods and procedures as they relate to compliance with plans and specifications.

6. Maintain a record of non -complying items and follow up to achieve resolution of such items. Record all significant construction-related activities and events such as work completed to provide a chronologi cal and factual history of inspect ion on assigned construction projects.

7. Inspect buildings alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

8. Utilize City electronic and paper files to research related and/or previous cases.

9. Be available during an emergency or natural disaster to assist the City with inspection services.

10. Testify in court, if necessary.

11. Provide other duties as approved by the Fire Marshal

layer graphics file format (a format that preserves multiple layers of clipart, images, and/or text in a single file). All map-based exhibits shall be provided in ESRI ArcGIS version 9.0 or higher format. All GIS data shall be provided in ArcGIS geo database or shape file format.

Public Services Department

1. Provide inspection services to assure that construction complies with approved plans and is in compliance with the most recently adopted codes, policies, and procedures.

2. Perform inspections on commercial, industrial, and residential construction projects to determine compliance with appropriate regulations and standards, including all local and state requirements.

3. Recognize and require soil tests where evidence indicates soil instability.

4. Participate in reviews with technical consultants, health and other government agency inspectors, City staff, and owners.

5. Assist in the coordination of job site conferences with technical consultants, engineers, architects, representatives of the owner, equipment manufacturers, and subcontractors to review project requirements, and clarify or resolving any questions or problems prior to commencing work.

6. Prepare inspection notices of noncompliance on incorrect construction methods or materials found during inspection; confer with contractor or representative regarding construction methods and procedures as they relate to compliance with plans and specifications.

7. Maintain a record of non -complying items and follow up to achieve resolution of such items. Recor d all significant construction-related activities and events such as work completed to provide a chronological and factual history of inspection on assigned construction projects.

8. Inspect public right -of-way structures alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

9. Utilize City electronic and paper files to research related and/or previous cases.

10. Be availabl
e during an emergency or natural disaster to assist the City with inspection services.

11. Testify in court, if necessary.

Plan Check Services (Information)

Standard Plan Review: Proposals shall indicate how standard plan review of plans assigned to Consultant by the City of Costa Mesa will be accomplished. Standard review shall be completed in a maximum of 10 calendar days from the date the City assigns the plan for review. For all Standard plan review the City charges the customer 65% of the Building Permit fee. The Building Permit fee is Based on Table 1-A of the 2019 California Building Code (Attachment 1). The valuation is calculated based on the attached Building Valuation Data Table. The Consultant shall not charge the City more than 60% of the Plan Check fee. All revisions, modifications, and changes after the permit is issued shall be charged on hourly basis and shall not exceed $115 per hour.

Expedited Plan Review: This process shall be employed when the applicant wishes to expedite the review of plan. Presently, applicants are allowed to negotiate timeframes and fees with any of the City’s Consultants. The City of Costa Mesa is currently looking at modifying its existing procedures as follows:
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The Consultant shall complete its initial review in half the time specified by the City’s Standard Plan Review (10 calendar days). Time for recheck shall not be reduced. Any subsequent revisions, modifications, or changes shall be on hourly basis between the customer and the Consultant. The City reserves the right to modify the process of the collection of fees.

Large Public Projects: The City reserves the right to ask consultants to bid on plan check documents for large public projects, such as, libraries, fire stations, etc. In such case, the City will solicit bids from its approved consultants and award the plan review to the lowest bidder.

Large Private Projects: If the City believes it is in the best interests of a customer proposing a significant development with a strict schedule, the City may authorize the customer to negotiate directly with a consultant to perform plan check services based on a schedule and fee that is acceptable to both parties.

All documentation shall become the property of the City of Costa Mesa. All textual materials must be consistent with the word processing program in use by the City at the time the electronic version is submitted; currently the City utilizes Microsoft® Windows, Microsoft® Office 2000 format (Microsoft standard fonts must be used for documents). All graphics produced must be editable in Adobe® Photoshop® version 6 or higher and saved in a multi - layer graphics file format (a format that preserves multiple layers of clipart, images, and/or text in a single file). All map-based exhibits shall be provided in ESRI ArcGIS version 9.0 or higher format. All GIS data shall be provided in ArcGIS geodatabase or shapefile format.

Plan Check Services

Development Services Department
(Building Division)

1. Upon request of the City, consultant shall assign regular office hours to plan review positions to perform in-house plan check services.

2. Review construction plans and calculations for their compliance with the latest or applicable editions of California Building Code, California Mechanical Code, California Plumbing Code, and California Electrical Code, amendments to these codes, and other applicable governmental codes and regulations.
a. 2019 California Residential Code
b. 2019 California Building Code Volume 1
c. 2019 California Building Code Volume 2
d. 2019 California Fire Code
e. 2019 California Mechanical Code
f. 2019 California Electrical Code
g. 2019 California Energy Code
h. 2019 California Plumbing Code
i. 2019 California Green Building Code

3. Write clear and concise plan check corrections, work with property owners, designers, architects, engineers and contractors to ensure the plan check corrections are addressed and reflected on construction documents.
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4. E-mail plan check corrections to the designated Building Division staff and provide pertinent building information required on permit to the City when plans are approved.

Such information shall be provided on the transmittal form and shall include, but not limited to, work description, type of construction, occupancy, floor area, number of stories, and sprinkler requirements.

5. Review deferred submittal items and any revisions before or during construction. Notify designated Building Division staff via e-mail on the number of hours spent reviewing the deferred submittals/revisions.

6. Return plans to the City for the first check no later than City standards including re- submittals.

7. Turnaround timeframe for an expedited plan check is half the time of a regular plan check.

8. When requested, meet with developers and design professionals to address their questions on large and/or unique projects prior to plan check submittal.

9. Route plans to various City departments via plan technicians or electronically; consolidate comments; resolve internal inconsistencies; and present recommendations and revisions to the applicant.

10. Maintain communication with applicants, interested parties, property owners, homeowner associations, various governmental agencies, and other City departments.

Respond to inquiries about projects from residents and applicants in a timely manner.

11. Conduct site inspections to determine if the project has been completed in accordance with the final plans and specifications.

12. Manage the project schedule in accordance with City’s adopted timeframes.

13. Utilize City electronic and paper files to research previous and/or related permits.

14. Be available during an emergency or natural disaster to assist the City with inspection services.

15. Document all time tracking according to City requirements and specifications in a clear, concise, timely manner.

Fire Department

Plans may be assigned to consultants for review in one of two categories:

1. Fire Protection System Plan Review:
a. Proposa
ls shall indicate how standard plan review of plans referred to the consultant by the City will be accomplished. Standard review shall be completed in a maximum of ten calendar days from the date the City assigns the plan for review. For all standard plan reviews, the City charges the customer 40% of the Building Permit fee. The Building permit fee is based on the Fire Prevention Fee Schedule. The proposal shall specify the percentage of the plan review fee charged by the City that the consultant shall keep for each application reviewed. If plan review fee(s) for a larger project exceeds a reasonable plan review cost recovery based on the project review time, the City reserves the right to request that the review be completed at the hourly review rate rather than the standard calculation. An example of the fee breakdown is:
b. Hood Suppression System – Fee is $360 + $7 per nozzle. A system with 10 nozzles would be
$360 + $70 = $430. $430 X 60% = $258 in permit fees. $430 X 40%= $172 in plan review fees. The proposal shall include the percentage of the $172 in the collected plan review fees that the consultant will charge for services, not to exceed 75%.
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c. New NFPA 13 Sprinkler System – Fee is $775 + $7 per head. A system with 100 nozzles would be $775 + $700 = $1475. $1475 X 60% = $885 in permit fees. $1,475 X 40%= $590 in plan review fees. The proposal shall include the percentage of the $590 in the collected plan review fees that the consultant will charge for services, not to exceed 75%.

2. Fire and Life Safety Plan Review
a. Proposals shall indicate how standard plan review of plans referred to the Consultant by the City will be accomplished. Standard review shall be completed in a maximum of ten calendar days from the date the City assigns the plan for review. The proposal shall specify the hourly cost of Fire and Life Safety p lan review services that the consultant charges for each application reviewed. b. Expedited Plan Check
i. This process shall be employed when an applicant wishes to expedite the review of plans. The City shall accept the plans from the customer and the customer shall pay a surcharge as specified in the City’s fee resolution for expedited service. The city shall assign plans to a consultant, which shall receive its specified percentage of the surcharged fee imposed by the City.

The consultant shall complete its initial review in half the time specified by the City’s standard for review. Time for rechecks shall not be reduced.

Public Services Department (Engineering and Transportation Services Divisions)

1. Upon request of the Public Services Department, consultant shall assign regular office hours to plan review positions to perform in-house plan check services.

2. Review construction plans and calculations for their compliance with the latest or applicable editions of the Standard Plans for Public Works Construction, the “Greenbook” specifications, Caltrans Standard Plans, Caltrans Specifications, City of Costa Mesa Standard Drawings, California Manual on Uniform Traffic Control Devices (CA-MUTCD), and other applicable governmental codes and regula tions. Also, must review for compliance with the City’s Municipal Code, City’s standards, county, and state ordinances and regulations.

4. E-mail plan check corrections to the designated Public Services Department (Engineering Division and/or Transportation Services Division) staff and provide pertinent information required on applicable permit to the City when plans are approved. Such information shall be provided on the transmittal form and shall include, but not limited to, work description, construction type, etc.

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ATTACHMENT 1

BUILDING PERMIT FEES
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21 296

22 297

23 298

EXHIBIT B

CONSULTANT’S PROPOSAL

24 299

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)
TO THE

PROPOSAL TO PROVIDE

CITY OF COSTA MESA

SUBMITTED BY
MARCH 31, 2022
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TABLE OF CONTENTS
1-2
SECTION 2

BACKGROUND & PROJECT

SUMMARY
5-12SECTION 3

METHOD & APPROACH

SECTION 1

COVER LETTER
3-4
SECTION 4

QUALIFICATIONS OF THE FIRM
13-19
20-27
SECTION 5

KEY PERSONNEL
SECTION 6
FINANCIAL CAPACITY 28
SECTION 7

DISCLOSURE
29 APPENDIX 1

KEY STAFF RESUMES
APPENDIX 2
FORMS
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MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 1

COVER LETTER
27 302
City of Costa Mesa March 31, 2022
Finance Department
ATTN: Jackqueline Nguyen
77 Fair Drive 1st Floor
Costa Mesa, CA 92626

RE: Proposal to Provide On -Call Inspections, Plan Review, and Staffing Services (RFP # 22-12).

Dear Ms. Nguyen,

4LEAF, Inc. (4LEAF) is pleased to present our proposal to provide On-Call Inspection, Plan Review, and Staffing Services to the City of Costa Mesa (City). 4LEAF has been providing a range of services to 400+ clients throughout California for more than 20 years and we are humbled to show the City the extent of what we can offer. 4LEAF is the ideal consultant choice for the following reasons:

 Local Presence
We work with many local municipalities providing the requested services. We have the local personnel ready to service the City and are supplying services to approximately 300 public agencies throughout California, including Southern California municipalities such as:
• City of Anaheim
• City of Whittier
• City of Chino Hills
• City of Rialto
• City of Fontana
• City of San Bernardino
• City of Malibu
• City of Hemet

• City of Indian Wells
• City of La Quinta
• City of Victorville
• County of Los Angeles

 Approach
Our staff incorporates the right combination of experience, education, certifications, and registrations, which allow the 4LEAF team to provide a range of resources catered to the requirements of each client and project. 4LEAF principals and project managers have the experience and confidence to handle any request—you will be working with staff who understand your department and service protocols. 4LEAF’s approach to providing services to the City is straight-forward:
• Provide highly-qualified professionals who know how to partner successfully with the City • Supply proven resources and innovative ideas
• Offer resource reliability and flexibility
• Respond to the City’s needs
• Communicate with the City, Developers, Contractors, Architects, and homeowners

 Depth of Resources
Regardless of the type of personnel you are looking for, 4LEAF has the depth of resources to provide quality staff on short notice. 4LEAF has a proven track record of providing building officials, inspectors, permit technicians, and plan review engineers typically within 24 hours of request. 4LEAF can serve any building, fire inspection, or plan review need the City may have, regardless of duration.

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 Full-Service Firm
As a full-service firm, 4LEAF can provide departmental services to aid with high project workloads that require additional staff assistance. We provide jurisdictions with Building, Planning, Public Works, and Fire Department services and has qualified staff available to serve the City with remote, on-site, part- time, or full-time project needs. For the scope of this contract, our services include:
o Inspection: We have over 200 inspectors on staff who specialize in Residential, Commercial, Industrial, Energy, Fire, ADA, Solar, and Public Works projects. We have a track record of providing inspectors as-needed for long- or short-term projects, including one day as signments to cover staff training, sick days, vacation days, or spikes in permit activity. o Code Enforcement: 4LEAF staff have the experience working with property owners and other responsible parties to bring properties and conditions into compliance. Our Code Enforcement team is skilled in using processes including issuing administrative citations to establish whether violations of law exist on a property and ensuring compliance. o Permit Technician Services: 4LEAF has over 60 Permit Technicians on staff who can provide either on-site or remote permit counter support to the City. o Plan Review Services: 4LEAF is an industry leader in Plan Review services and has a team of Structural Engineers, Accessibility Specialists, and Mechanical/Electrical/Plumbing/Fire Plans Examiners. We provide courier services that guarantee less than 24- hour pickup and delivery of all plan reviews performed off-site, and we also offer electronic and expedited plan review services upon request.

 Leadership
The contract with the City of Costa Mesa will be managed by Marcus Johnson . As an ICC Certified Inspector, Plans Examiner, and P roject Manager with more than 17 years of municipal Building Department experience, Marcus is a valuable team member and skilled Project Manager who will dedicate his time and resources to fulfilling the project needs communicated by the City.

 Contact
Executive Project Manager
Director of Operations
Company
President
4LEAF
Local Office
Marcus Johnson
Office: (949) 877-9432
Mobile: (909) 916-0511
Email: [email protected]
Kevin J. Duggan
Office: (925) 462-5959
Mobile: (925) 250-7602
Email: [email protected]
5140 Birch Street, 2nd Floor
Newport Beach, CA 92660
Office: (949) 877-9432
Website: 4LEAFINC.COM

As President of 4LEAF, I am authorized to negotiate on behalf of the firm. We appreciate this opportunity to present our qualifications . Should you have any questions, please do not hesitate to reach out using the contact information above.

Respectfully submitted,

Kevin J. Duggan
President
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MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 2

BACKGROUND & PROJECT

SUMMARY
30 305
SECTION 2: BACKGROUND & PROJECT SUMMARY
Mixed-Use Experience
4LEAF is uniquely qualified to work on mixed -use projects of any size. Our team completed the Plan Review and Project Inspections for the e ntire $2.6 billion Wynn Casino project on behalf of the City of Everett, MA where we comprised a team of Building Inspectors, Plans Examiners, and Permitting Specialists.

4LEAF also provided the Plan Review and Inspection services for the $6 billion Apple Campu s 2 Co rporate Headquarters in the City of Cup ertino, CA, the Tiverton Casino Development located in the Town of Tiverton, RI and the South of Tioga Eco Resort located in the City of Sand City, CA.

We have the resources to deploy staff to any sta te and as you can see in the limited examples listed ab ove, we have provided services all over the country. Our team is well -equipped and qualified to perform services for any project and in any location. By choosing 4LEAF, you are choosing a company that prides it self on quality work, top-notch customer servi ce, experienced staff, and a multitude of project experience. Please review our scope of services and project examples below in order to gain more understanding about our firm and how we can help achieve the City’s project goals.

Snapshot of Services
Inspection Fire Planning
• Leed Accredited Professionals
• Inspectors of Record
• Program Analysis & Studies
• Correcting Code Deficiencies
• Investigating Complaints
• Violation Issuance
• Jurisdictional Inspectors
 Residential & Commercial
• ICC-certified Plan Reviewers
• Certified Accessibility Specialists
• ICC-certified Building Officials
• Complete Building Dept. Services
• On- and Off-Site Plan Review
• Property Condition Surveys
• Industrial, Energy, & Solar Plan
Review and Inspections
• Compliance for Site Access Reqs.
• Compliance for Fire Flow Reqs.
• Review of Fire Prevention,
Suppression, and Detection Systems
• Code Compliance for Sprinkler,
Standpipe, Alarm, Notification
Systems, and Fire Pump
• Hazardous Occupancies, High Piled
Storage, and Smoke Control Systems
• Review of Alternate Means
• Review of Methods Requests
• Annual Business Inspections
• Complete Fire Prevention Services
• Fire Alarm/Sprinkler Inspections
• Special Event Permits
• Hazardous Materials Inspections
• Current and Long-Range
• Phase I & II Environmental Assmnts.
• CEQA Review
• Initial Studies
• Environmental Impact Reports (EIR)
• Emer. Ordinance & Policy Drafting
• Review for Rebuilds and Temporary
Housing
• Housing & Safety Elements
• Site Inspections
• Application Processing
• Developing Submittal Forms
• Property Research
• Land Use Applications
• Design Review
• Cannabis Regulations
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Background and Project Experience
We hope the City will choose 4LEAF as their On-Call Inspection, Plan Review , and Staffing Services consultant and through hard-work, we will prove our value to your team. Our goal is for the City to view 4LEAF the way our other clients view us. In many ways we want to be an extension of your team . We will communicate with your staff in the most positive customer service manner possible. You r account will be managed by Marcus J ohnson.

Marcus manages the majority of 4LEAF’s Building Department clients and understands the needs of your department and has ex pertise with inspection/plan review staffing . Marcus will be available to discuss the technical details of plan review and engineering consulting.

We anticipate a comfortable relationship where we can discuss ne eds and resolutions openly and honestly. You will find 4LEAF’s email, office phone , and cell phones on all of our business cards. Most importantly, we hope this is the beginning of a long-lasting relationship. 4LEAF has an impeccable reputation of client retention.

Customer Service
The most common compliment 4LEAF receives from our clientele is of our timely responsiveness. Our employees and in particular, our management staff are diligent about being available to our clients. 4LEAF is a 24/7 operatio n. We enc ourage our clients to call us whenever a need arises. From questions to staff needs, 4LEAF will provide timely responses to all requests.

Our approach is help our clients manage their operation effectively by providing resources upon request.

Whether it is plan review, inspection, CASp, Public Works personnel, etc., 4LEAF will be there to assist you. We implore you to call our references and ask about our service. Our responsiveness and depth of inspection personnel has helped us grow to be t he fastest growing and one of the largest plan review and inspection service providers throughout California.

Phone Calls and Emails will be returned each day as soon as possib le. We understand the need for timely responses and we have a policy that all correspondence must be answered within 24 hours. Many clients even have taken advantage of text messaging which we encourage for instant response.

Unforeseen Workloads
4LEAF’s e xtensive list of qualified plan review staff afford s us the ability to provide and maintain exce llent service delivery even wi th unforeseen workloads. In addition to full-time sta ff, we also have several part -time staff available when peak demands are reached in order to ensure superior quality reviews are maintain ed and turnaround timeframes are not compromised.

Staff Training
4LEAF and its staff always stay up to date with the current code updates and training courses offered by local chapters of the International Code Council and other industry groups. 4LEAF provides each staff with a $500 per year stipend that they are able t o utilize for industry training. In addition, 4LEAF utilizes a tracking program to monitor our staff’s Continuing Education Units and maintain their current certifications.

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MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 3

METHOD OF APPROACH
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SECTION 3: METHOD OF APPROACH
Code Enforcement Services
4LEAF can provide the City with experienced Code Enforcement services for to address current and upcoming project needs. Services provided to the City shall include but not be limited to:

Inspections
4LEAF can provide certified and qualified s taff to perform Code Enforcement inspections in a lawful manner that respects the re asonable expectations of priva cy and security of residents and their properties.

Inspections conducted will determine if conditions on the properties being inspected are compliant with applicable sections of the current editions of the International Property Maintenance Code, City Code, CA Building Code, and any Code adopted by reference by the City of Costa Mesa.

4LEAF staff will be qualified to verify that onsite conditions are consistent with the City’s records for development approvals, square footage, setbacks, heights, and other re quirements that may be applicable. 4LEAF staff are qualified to do the following:
• Perform inspections for violations of Building Codes and Ordinances as adopted by the City. • Research properties for prior approvals, permits, and general information relating to violations. • Investigate and tak e necessary action when a vi olation of City Code exists , a nd consult ing with City Counsel as required when requested by the Code Enforcement Chief. • Comply with the City’s procedures for reporting inspection results and deficiencies. • Using City inspection correction forms.
• Making appropriate entries in City records.
• Conduct follow-up inspections as needed.
• Notify the responsible parties of other agency approvals prior to closing a code enforcement action. • Maintain records as needed for the efficient and effective operation of the City. • Meet with members of the general public and City staff on a daily basis as needed.

Enforcement
4LEAF staff h ave the exp erience in working cooperatively with property owners and other responsible parties to bring prop erties and/or conditions into compli ance with applicable bodies of law. Our tea m will be able to determine wh en voluntary compliance is not forth coming from pro perty owners or responsible parties. 4LEAF staff has experience in us ing administrative processes including the issuance of adminis trative c itations to credibly establish at the administrative level that violations of law exist on a property. 4LEAF Code Enforcement Officers have experience in writing criminal citations and in working with legal counsel to assist in the successful pros ecution of Code Enforcement cases eith er in criminal or civil court when necessary.
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Building Department Services
4LEAF has a proven track record of providing Permit Technician/Counter staff to jurisdictions. The 4LEAF pool of talented professionals includes qualified and exp erienced permit technicians capable of providing all permit processing and co unter services. 4LEAF can deploy such staff on short notice and offer training programs for department staff, if required.

Our staff encompasses the right combination of experience, ed ucation, and certifications. 4LEAF Permit Technician Staff must be experienced and dedicated to serving the public at the Planning and Building Department counter.

Typical duties include:
• Accepting plans for plan check
• Verification that plans are accurate and complete
• Calculating permit fees
• Explaining ordinances and procedures to owners, contractors, developers, architects, and general public • Assisting with preparation of permit applications
• Receiving plans for Planning and Building permits and route to various agencies (if requested) • Accepting complaints on code violations, process, and record complaints • Answering phone calls for field and office staff
• Processing inspection requests
• Maintaining files for building permits
• Operating the Building Department’s computerized information system • Inputting a variety of information, including building permits and inspections • Completing related duties and responsibilities as assigned by Building Official and Senior staff members

4LEAF has numerous of Permi t/Counter Technicians on staff, many who are currently assigned to Building Departments throu ghout the state. All staff will have the materials, resources, tools, and training required to perform the job.

Building Department Services Placement Schedule

Building Department Staff Interim Full-Time
Permit Technician (ICC Certified) < 1 Days < 5 Days
Assistant Permit Technician/ Counter Staff < 1 Days < 5 Days Building Official < 1 Days < 7 Days

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Inspection Services
4LEAF has a team of more than 1 75 I CC Certified Building Inspectors, OSHPD/DSA Inspectors of Record , Fi re Personnel, and Construction Inspectors working on various contracts. 4LEAF has a team committed to work in the Orange County area who will remain for the duration of projects to ensure we capture the goals and performance that have made our inspection system successful.

We maintain the largest database of qualified inspectors of varied qualifi cations. Inspectors vary from current full-time inspection staff, idle staff (temporarily b etween assig nments), and pre -qualified staff which in clude inspectors who are available subject to client demand. 4LEAF’s inspectors ar e all ICC Certified and experi enced working within a municipal work environment. 4LEAF will provide inspectors with all t he necessary tools , equipment, and current code book s sufficient to facilitate all req uired inspections. 4LEAF can provide interim or full-time inspectors same -day or with in one business day —simply call, email, or text our assigned Pro ject Manager for an immediate response. Our on-call database is utilized for all our clients for as-needed requests.

Periodic Inspection Services  Available Next Day
4LEAF can fulfill inspection requests immediately upon request including sa me day. 4LEAF has a we alth of local and available inspectors re ady to serve the City. In addition, 4LEAF has a prov en track record of p roviding such services to a number of different building departments.

Part-Time Inspection Services  Available Next Day
4LEAF will provide the City with part-time inspectors upon r equest. 4LEAF can provide part -time staff within 24 hours of request for any duration of t ime. 4LEAF’s Project Manager will w ork close ly with the dep artment to identify the right personnel and determine the appropriate work schedule.

Full-Time Inspection Services  Available Two Days or Less 4LEAF ca n pr ovide full-time inspectors upon request. 4LEAF provides thi s s ervice re gularly to m any client s throughout Southern California, Central Coast, Norther n California, Peninsula/South Ba y, East Bay, North Bay, and Central Valley.

Project Specific Inspection Services  Available Two Days or Less 4LEAF is o ften tas ked with pro viding inspe ction serv ices to large proje cts on behalf of municipalities . 4LEAF currently handles larg e-scale projects for such clients as the Cit y of Palo Alto, City of Cupertino , et c. These projects are developer funded into a separate City account which is distributed to 4LEAF using a separate invoice and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services over a short period of time (i.e. 6 - 36 Months).
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Plan Review Services
4LEAF will provide P lan R eview for any type of struct ure to ensure compliance with all ad opted codes, local ordinances (including Tier 1 of C al Green, i f required) and S tate and fed eral laws that pertain to Building and Safety, and for compliance with the adopted Inte rnational Code Council (ICC) Building, Plumbing, Electrical, Mechanical, Nati onal Fire Protection codes and s tandards, and the Ac cessibility and Noise and Energy Conservation re quirements as m andated by the S tate of California Title 24, State of California Water Efficient Landscape Ordinan ce, the State of California Certified Acces s Specialist ( CASp) compliance, and all other applicable ordinances. The types of projects we provide these services for include Single-Family Dwellings, large Multi-Family Mixed-Use Dwelling Units, Commercial, and Industrial.

Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data; • Ascertaining whether pro jects are i n accordance wit h applicable building and fire codes , and City ordinances, including but not limited to Title 24 and Title 25; • Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage; • Reviewing plans to ensu re conformity to the required strengths, stresses, stra ins, loads, and stability as per the applicable laws;
• Reviewing pl ans t o ensu re conformity with use and occup ancy classificat ion, gene ral building heights and areas, types of construction , fire resistance construction and protection systems , means of egress , ac cessibility, structural design, soils and foundations; and masonry; • Providing additional plan review services as requested by the City; • Conducting all plan review at the City Department or at a site mutually agreed upon in writing and; • Supplying all plan review staff with all code books and other basic professional references.

On- and Off-Site Review
4LEAF can supply Registered Professional Engineers to the City to work on -site performing structural plan review and non-structural reviews at the jurisdict ion’s discretion. Our experience includes checking for compliance with the structural, life-safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances.

Process Mapping
4LEAF aims to bring departmental processes together by i dentifying and eliminating obstacles to streamline processes. Our subjec t-matter experts visit each department within a jurisdiction to conduct an analysis of existing processes, identify how best to streamline separate departmental processes to improve wo rkflow, and provide guidance and recommendations on an imp roved work plan. 4LEAF implementation s taff work both on- and off-site during this process and offer extensive training to existing municipal staff m embers on the use of a jurisdiction’s preferred permitting software. We have a robust amount of experience with software that aids in the implementation of process mapping, such as e-PlanSoft, TRACKiT, EnerGov, Accela, and iWorq.

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Plan Review QA/AC Review Process
Task 1 – Project Tracking Set-up
The first step of our process will be to set up the project in our system to enable 4LEAF and the City of Costa Mesa each to track the progress of the review. Our plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal.

Task 2 - Complete Submittal Review
Upon receiving th e plans from the City , 4L EAF will triage (pre liminary p lan review perfo rmed by 4LEAF p lan review project lead) the submittal to verify that th e submittal received is comple te (i.e., all p ertinent plans, calculations, r eports, and other related documents) in order that we can b egin our review . If th e su bmitted package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed with our review.

Task 3 - Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the most qualified Plans Examiner and a turnaround time will be established. We will log each appl ication i nto o ur database the same day the pla ns are received to assure that they are routed in a timely manner an d to allow for daily project tracking.

Task 4 - Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City of Costa Mesa w ith a list o f an y items needing correction and clarification to comply w ith applicable buildin g codes, ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.

Task 5 - Quality Control
Prior to submitting the plan review correction list to the City, the designated plan review project lead will review the correction list for adhe rence to applicable codes and ordinances as well as for accuracy and completeness.

After completion of our quality control review a correction list will be e -mailed to a designated staff member at the City of Costa Mesa or as directed by the City. The correction list and a 4LEAF transmittal form will include the following information: a description of the work, type of construction, occupancy group, square footage, number of floors, and sprinkler requirements.

Task 6 - Plan Review Rechecks
Plans received for re checks will be reviewed for conformance. Our goal is to activ ely work with the designers to resolve all unresolved issues after our second review. If it appears that there are complicated issues that might cause a project to go beyond our second review, we will communicate directly with the designer to resolve these concerns.

Task 7 - Project Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans an d supporting documents per the City of Costa Mesa processing requirements and return them to the City, along with our letter of completion.

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4LEAF’s EZPlan Review
EZPlan Review is our in-house tracking software that
acts as a co mmunication tool between 4LEAF and
the jurisdictions we work with. The use of EZPlan
makes communication easy. This web portal allows
users visualize project due dat es, notes, and st atus updates so that projects can be followed from start
to finish. Additi onally, 4LEAF provides electronically stamped and uploaded copies of approved project
plans, a value which saves clients time and
resources. With th e use of E ZPlan, 4LEAF hopes to
provide a level of ease and tr ansparency during the
off-site plan review process.

Document Control
When plans and documents are received for review, 4LEAF’s Plan Review Manager and Document Control Technician analyze the project, creates a job number, and completes a Job Setup Sheet. This form highlights both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are then transmitted through 4LEAF’s easily accessed EZPlan Review Por tal which tracks init ial and subsequent rev iews and is open for view by the client. The City and their customers can view 4LEAF’s plan review control log through 4LEAF’s EZPlan Review Portal.

Plans then get distributed for review to a 4LEAF te am
consisting of Plan Review Engineers, Architect (a licensed state professional) and/or an ICC Certifie d Pl ans Examiner, as applicable. Our staff then performs his or her function of analyzing the plans and do cumentation for effective
conformance to the state codes, refere nced constru ction standards, and C ity amend ments. 4 LEAF’s code review
methodology is “The Effective Use of the Codes” reinforced through proprietary and jurisdictional checklists. When complete, the Plan Review Manager overviews the pro ject for quality control purposes and forwards comments or approvals to the client’s pre-designated contacts.

Off-Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. W e strongly encourage this servic e f or o ur clien ts. Thi s process delivers a high degree of cost effectiveness , time efficiency and a “green” and environmentally friendly system. Through our strong focus on utilizing this digital capability, we offer full ac cess to all 4LEAF engineers and plans examiners company-wide, from any of our office locations. A protec ted online portal will be established to allow property owners, contractors, developers, businesses, designers, and stakeholders to submit plans electro nically for review. Access to the online portal will be given to City staff for immediate access to information regarding project status during the review process. 39 314
4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use of paper and take the plan review w orkflow to a whole new level. 4LEAF’s offices are equipped with large scale monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for electronic and timely turnarounds resulting in permit issuance within 5-7 business days.

Additional Technologies
Having served more than 300 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working with a vari ety of d ifferent t echnologies for Electronic Plan Review, Permit Tracking, and Building Inspections. 4LEAF’s experience with tracking technologies includes, but is not limited to:

Structural Only Review
Upon request, 4LEAF will perform “structural only” reviews for the City. 4LEAF can communicate directly with the designers vi a email, i n-person meetings, and through our EZ Plan Review system. 4LEAF prefers PDF files for “structural o nly” reviews as they allow s everal S tructural Engineers to review pl ans t ogether sh ould the re be design-related questions. The majority of 4LEAF’s plan review engineers have a design background and work well with project designers.

APPROACH
Our Fire team is comprised of experienced Fire Plan Reviewers, Fire Protection Engineers, Fire Marshals, and Fire Chiefs. 4LEAF’s fire inspectors are all ICC and/or OSFM Certified and experienced working within a municipal work environment. Our fire plan review and inspec tion processes similarly follow the procedures and timelines outlines in our Building plan review and inspection sections. We have worked on several high-profile contracts for fire prevention services and recovery programs including:
 Jackson County, Oregon – Fire Recovery Program
 Santa Cruz County – Fire Recovery Program
 Solano County – Fire Recovery Program
 Sonoma County – Fire Recovery Program
 Town of Paradise – Fire Recovery Program
 City of Victorville – Fire Prevention Program and Fire Plan Review Services  University of California, Santa Barbara – Fire Plan Review Services  City of Murrieta Fire Department – Fire Plan Review, Fire Inspection, and Fire Marshal Services  Livermore Pleasanton Fire Department – Fire Review and Inspection Services  City of Oakland Fire Department – Fire Plan Review Services  City of Malibu – Fire Recovery and Plan Review Services

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Fire Plan Review Services
4LEAF can provide plan review services for all types of occupancies and construction types to ensure compliance with all ado pted codes, local ordinances and state and federal laws, ordinances, regulations , and standards that pertain to Fire Life Safety Including, but not limited to:
 CA Title 24, Parts 2, 3, 4, and 9
 NFPA 13, 13R, 13D, 24, and 72
 Local amendments to the California Building and Fire Codes  California Health and Safety Code
 Murrieta Fire Standards & Municipal Codes
 National Fire Protection Referenced Standards

4LEAF is one of the Fire Life Safety industry’s leaders in Plan Review Services. Our Fire Plan Review Serv ices include:
 Compliance for Site Access Requirements
 Compliance for Fire Flow Requirements
 Review of Fire Prevention, Suppression, and Detection Systems  Sprinkler, Standpipe, Alarm, Notification Systems, and Fire Pump Code Compliance  Hazardous Occupancies, High Piled Storage, and Smoke Control Systems  Review of Alternate Means
 Review of Methods Requests
 Annual Business Inspections
 Complete Fire Prevention Services
 New Construction Inspections
 Fire Alarm/Sprinkler Inspections
 Special Event Permits
 Hazardous Materials Inspections
 In-House Plan Review
 Off-Site Plan Review
 Code and Standards
 Public Education and Safety Training

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MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 4

QUALIFICATIONS OF THE
FIRM
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SECTION 4: QUALIFICATIONS OF THE FIRM
4LEAF is a California “C” Corporation that was established in 1999 and incorporated in 2001. Our extensive team of professionals are fully equipped with training and experience to p rovide complete services in cluding Pl an Review, P roject Inspection, and Code Enforcement to municipal Building , Planning, Fi re, and Public Works Departments. Our goal is to set the industry standard for excelle nt customer s ervice, and we have gro wn to more than 400 personnel (including m ore t han 200 Building Inspectors) throughout California, Oregon, Washington, Nevada, and New England.

Management Team

Office Locations
Southern California
5140 Birch Street, Second Floor
Newport Beach, CA 92660

Bay Area - Headquarters
2126 Rheem Drive
Pleasanton, CA 94588

San Diego
402 West Broadway, Suite 400
San Diego, CA 92101

Santa Cruz
701 Ocean Street
Santa Cruz, CA 95060

Sacramento
8896 North Winding Way
Fair Oaks, CA 95628

Paradise
6848 Skyway, Suite F
Paradise, CA 95969

Washington
1201 Pacific Avenue, Suite 600
Tacoma, WA 98402

4LEAF Consulting, LLC
125 E. Reno Ave., Suite 3
Las Vegas, NV 89119

New England
132 Central St., Suite 210
Foxboro, MA 02035
Mission
4LEAF strives t o be the best f irm b y providing our cl ients wi th outstanding customer service and first -rate services. We put our philosophy into action by building client relationships and prioritizing the needs of our clients—this has led us to be come an industry leader in providing Building & Safety Services to both public an d private clients. We have worked with Building, Fire, Planning, and Public Works departments in the construction, rehabilitation, and repair of public and priv ate buildings a nd have partnered with design review and preservation boards to determine building improvement criteria and associated project requirements.

We have a depth of experience in working with all types of building structures an d have performed Inspection and Plan Review services on more than $50 billion dollars in construction throughout the past 20 years. We have Director of Operations/Exec. PM: Marcus Johnson
Phone: (909) 996-0511
Email: [email protected]
Director of Code Enforcement: Pete Roque
Phone: (562) 569-0098
Email: [email protected]
Building Services Manager: Lorena Soules, CASp
Phone: (310) 748-4852
Email: [email protected]
Supervising Plan Review Engineer: Davison Chanda
Phone: (559) 978-8529
Email: [email protected]
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been aggressively expanding our Code Enforcement and Planning Divisions in recent years and have doubled our team of professionals in these areas to further strengthen our project endeavors.

4LEAF’s Code Enforcement staff is dedicated to preserving and enhancing the quality of life for the residents in our client jurisdictions and work toward a g oal of resol ving problems efficiently and saf ely. Enforcing and upholding muni cipal codes (including weed and com munity preservation , unpermi tted construct ion, u nsafe property conditions, hazards to public health, and zoning) is of utmost importance to us. Our Code Enforcement Division endeavors to improve communities through education, cooperation, and responsive enforcement.

Our Community Development staff have worked with Building and Planning Departments in the c onstruction, rehabilitation, and r epair of both public and private buildings as w ell worked wi th design review and preservation boards to determine the d esign criteria and associated pro ject requirements of building improvements. In addition, our staff has performed inspections and plan reviews for public and private building structures for compliance with life-safety and accessibility requirements.

We ha ve provided plan review and inspection se rvices for thousan ds of residential projects, te nant improvements, and complex commercial projects including marijuana facilities office campuses, parking garages, hotels/resorts, transportation facilities, city/county -owned buildings, univers ities, hospitals, sports arenas, infrastructure, essential service facilities, solar projects, an d laboratories. In addition, our team has performed inspections and plan r eviews f or public and privat e building structures for com pliance w ith life -safety and Americans with Disabilities Act (ADA) accessibility requirements.

We have a proven track record of reviewing and inspecting projects of all sizes and complexities including:

Type B Commercial Construction Refinery Facilities Laboratories City/County-Owned Facilities Site Work Power & Energy
Large Campuses Waterfront Marijuana Facilities
Fire Recovery Services Multi-Family Projects Military Projects Stadiums/Arenas Healthcare Facilities Essential Service Facilities Commercial Office Parks Transportation Facilities Detention Facilities Professionals
Title # of Staff Title # of Staff
ICC Certified Plans Examiners 40+ ICC Certified Inspectors & IORs 175+ ICC Certified Building Officials 20+ Registered Architects 5+ Registered Engineers (PE, SE) 20+ ICC Permit Technicians 30+ Code Enforcement Staff (PC832) 25+ CASp 14 Construction Managers/Inspectors 40+

Fire Plans Examiners & Inspectors 30+

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Project References

County of Los Angeles
Permit Technician, Building Inspection, Plan Review Services 4LEAF provides Los Angeles County (County), within 48 hours of notification, qualifie d personnel for on-call building and safety inspection, permit technician, and related services.

4LEAF provides the County with inspecti on services that consist of combination building ins pection services, code enforcement/property rehabilitation servic es, and business lic ense c learances. Combina tion building inspection servi ces provided during the construction phase of various private and County improvement proj ects. Code enforcement/property rehabilitation services will be performed through inspection of properties, filing notices and complaints against violators of County b uilding laws, documenting, and preparing violation case s for the D istrict Attorney’s offic e and/ or County Counsel, tes tifying in court, and public nuisance abatement utilizing specified County procedures and policies. Business license clearances will be conducted on an on- call basis. Personnel may be required to inspect and report to sites loca ted th roughout Los Angeles C ounty. Personnel will also be expected to review electronic/digital plans and documents as directed by the County.

4LEAF provides all lab or, mat erials, transp ortation, and equipment necessary for person nel to perform these services throughout Los Angeles County. Equipment includes, but is not limited to: business cards, email- enabled smart p hones or equivalent, digital cameras, and electron ic portable devices s uch as not ebook computers, tablets, or any o ther additional devices as determined by the County. The equipment shall be of a type acceptable by the County. M aterials shall include, but are not limited to, all necessary code books and reference materials.

Staff requested by the County includes:
• Permit Technician
• Building Inspector
• Building Inspector + CASP
• Building Inspector (prevailing wage)
• Senior Building Inspector
• Senior Building Inspector + CASP
• Senior Building Inspector (prevailing wage)
• Property Rehabilitation/Code Enforcement
Inspector
• Document Control Specialist
• Mainframe Programmer

Agency Name: Los Angeles County Public Works
Project Dates: 2019 - Present
Client Contact: Justin Soo Hoo, P.E.

Client Telephone: (626) 485-5100
Client Address: 900 S. Fremont Ave., Alhambra, CA 91803 Contact Email: [email protected]
Contract Amount: $15 Million

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City of Hemet
Plan Review, Inspection, and Permit Technician Services 4LEAF provides plan review, field inspection and permit technician services as needed on an on-call basis during peak workloads or from an unforeseen absence of City personnel to the City of Hemet’s Department of Building and Safety.

4LEAF performs a review of submitt al documents (plans, specifications, engineering calculations, soils, investigation reports, etc.) to assess compliance with the regulations contained in the various building code applicable to City facilities by policy and law. For each plan che ck r eview 4LE AF develo ps a comprehensive "Building Code Plan Check Report" of items foun d at variance with applicable codes. This report is presented in letter and electronic format.

Services provided by 4LEAF includes:
• Provide plan review, field inspection and permit technician services as needed on an on-call basis during peak workloads or from an unforeseen absence of City personnel. • Performance of plan checking and inspection serv ices in a diligent and professi onal manner in accordance with standard practice for such services.
• Performance of plan checking and inspection services at the Plan Checker’s own office, at project sites, or in the City of Hemet offices as needed.
• Provide electronic plan review services as needed.
• Performing an independent ev aluation of the applicant’s estimate of value of construc tion project and immediately informing the Building Official or designee if there is a discrepancy between the applicant’s estimate and the City’s or industry standards and practices. • Interfacing with permits applicants or their representatives to clarify plan check comments as required. • Signing all approved plans as the “plans examiner of record” in accordance with standard Bui lding Department practice.
• Meeting with City representatives and/or per mit applicants or their representatives to review requirements of governing codes for projects in preliminary design or working drawing stages. • Performing qualified building, combinat ion and other trade inspect ions o n an as needed, assigned or regular basis on residential, commercial and industrial projects and perform permit counter work. • Entering plan check comments and inspection results into the City’s permitting software system. • Provide all vehicles, fuel, maintenance, and other equipment. • Provide fixture counts on a City of Hemet provided form for all electrical, mechanical, and plumbing fixtures and advise the City of subsequent plan reviews would increase substantially the fixture count. • Pick-up and delivery of plans from the City of Hemet offices on all business days the 8 City operates, not at an expense to the City of Hemet.

Agency Name: City of Hemet
Project Dates: 2019 - Present
Client Contact: Sara Retmier, CBO, Building Official
Client Telephone: (951) 634-1575
Client Address: 445 E. Florida Avenue, Hemet, CA 92543 Contact Email: [email protected]
Contract Amount: $185,000
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City of Indian Wells
Building Plan Review, Building Inspection Permit Services 4LEAF provides the City of Indian W ells third p arty plan check serv ices, including electronic plan review, for the City’s Building and Safety Division in the Communit y Development Department. 4LEAF works with the Building Official and s taff to review p lans and documents for code compliance.

4LEAF provides highly qualified plan check professionals who work under the supervision of an ICC Certified Plans Examiner or L icensed P rofessional Engineer (P.E.) to provide efficient, accurate an d timely plan ch ecks services with sufficient staffing t o meet the City’s needs. All 4L EAF staff have previous experience worki ng for cities, are customer-service oriented, and have experience su ccessfully managin g m ultiple tasks, assignments , a nd responsibilities.

4LEAF performs review of structural, life safety, acces sibility, plumbing, electrical, mechanical, energy compliance, and building code standards to ensure compliance with th e adopted model codes as amended and municipal codes of the City of Indian Wells. All changes/corrections are identified, documented, and addressed prior to approval. Approved plans are stamped and signed as approved once they meet all requirements.

Services include:
• Provide highly qualified plan check professionals who will work under the supervision of an ICC Certified Plans Examiner or Licensed Professional Engineer (P.E.) • Provide efficient, accurate, and timely plan check services with sufficient staff to meet the City’s needs • Provide staff with previous e xperience w orking for citie s, b e customer -service oriented, and hav e experience successfully managing multiple tasks, assignments, and responsibilities • Have the capability to conduct electronic plan review • Commercial and r esidential building plan checks will be perfo rmed by 4LEAF, as well as all plumbing, electrical, mechanical, and related plans submitted to the City by private developers or other applicable government agencies for construction and reconstruction projects • Check plans for compliance with California Building Codes and all applicable codes and statues • All changes/corrections will be identified, documented, and addressed prior to approval • Stamp and sign approved plans once they meet all requirements • Provide transmittal of documents and plans to and from off-site facilities and City Hall, review plans, and communicate with applicants, architects, Engineers, Designers, Owner or Agent to facilitate a quality and timely review of construction documents

Agency Name: City of Indian Wells
Project Dates: 2019 - Present
Client Contact: Craig DeGroot, CBO, Building Official
Client Telephone: (760) 776-0230
Client Address: 44-950 Eldorado Drive, Indian Wells, California 92210 Contact Email: [email protected]
Contract Amount: $75,000
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City of Victorville
Fire Plan Review and Building Inspection Services
4LEAF is currently administering a complete Fire Prevention Bureau. We are providing on- and off-site plan review, annual, sprinkler, OSHPD, alarm , and stat e mandated inspe ctions. 4LEAF presently staffs five positions including Fire Inspectors and a Fire Marshal and ensur es that all project deadlines are delivered as per the City’s contract.

Scopes of work include but are not limited to:
• Provide a California certified Fire Marshal to perform fire investigations, pu blic education and oth er Community Risk Reduction (CRR) programs.
• Provide a minimum of on e (1) California certified Fire Prevention Officer at the City during regular business hours to meet with the public, review fire plans and conduct fire inspections. • Plan review for compliance with the California Fire Code, as amended and adopted by the State of California (Title 24, Part 9 of the California Fire Code) and the City of Victorville requirements. • Plan review for compliance with the National Fire Codes as pu blished by the National Fire Protection Association (NFPA), as ad opted and referenced by the State of California (Title 24, Part 2 of the California Building Code; Title 24, Part 9 of the California Fire Code) and the City of Victorville requirements.
• Plan review for compl iance with applicable provisions relating to fire alarm systems of the National Electrical Code as published by the National Fire Protection Association (NFPA), as ad opted and amended by the State of California (Title 24, Part 3 of the California Electrical Code.) • Inspections of all new structures and modifications to existing structures for compliance with all State and Local requirements as prescribed by the California Building Code; California Fire Code; and City of Victorville requirements.
• Inspections of fixed fire suppression systems to confirm installation complies with the approved plans; State requirements; local requirements and manufacturer’s specifications. • Inspections of fire s prinkler systems to conf irm installation com plies with the approved plans; State requirements; local requirements and manufacturer’s specifications. • Inspections of fire alarm systems to confirm installation complies with the approved plans ; Stat e requirements; local requirements and manufacturer’s specifications. • Support office staff and provide counter service, respond to questions, return phone calls and emails, input correction notices and case-related comments into the City’s permitting software system (EnerGov); file and/or scan documents following field inspections.

4LEAF continually communicates with the City and as a 24/7 o peration, there is al ways someone available to address questions, needs, or provide staff with a quick turnaround.

Agency Name: City of Victorville
Project Dates: 2017 - Present
Client Contact: Joe Slegers, C.B.O., C.F.M., Building and Fire Official Client Telephone: (760) 243-6337
Client Address: 14343 Civic Drive, Victorville, CA 92393 Contact Email: [email protected]
Contract Amount: $472,680

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County of Santa Cruz, CA
Plan Review and Inspection Services
4LEAF is currently performing the full Fire Recovery Program for the County of Santa Cruz. Following the CZU Lightning Complex Fire that took place the week of August 24, 20 20, the County immediately took action to find a firm t o expedite the rebuild of a co mmunity that lost more than 1,000 Residential Units and 500 Additional Structures.

Upon sel
ection, 4LEAF was immediately called into service to create and implement the infrastructure needed to fast-track the Permi tting Proce ss for the t housands o f displaced re sidents. In addition to vario us outreach events, creation of hand-outs, and the coordination of several County divisions, 4LEAF’s implementation team is in the mids t of creating a on e-stop Permitting Center s pecifically dedicated to the Fire Recovery victims. The Recovery Permit Cent er (RPC) offers a full range of planning and building assistance to residents, contra ctors, and developers and utilizes the County’s el ectronic plan process through their EZPlan portal. 4LEAF interfaces with other County divisions for work on the septic, grading, drainage, and other infrastructure plan and reporting. 4LEAF’s scope includes:
• Review of applicable County development standards;
• Plan review services for compliance with environmental, building, planning, septic, well, storm drainage, and engineering regulations, as established and adopted by the County; • Establish and implement communication and outreach services, participate in public forums as needed, network and inform the public on processes and procedures to respond to needs and concerns; • Assist County staff with recovery policies;
• Provide data on the number of reviews, inspections and processing times for the steps in the process; • Customer Service to assist the public from pre-application through final inspection and occupancy; and • Provide services in a COVID-Safe manner utilizing video conferencing as requested for appointments.

Fire Dist
ricts
In addition to the work with the County of Santa Cruz, 4LEAF is also working with Ben Lomand Fire District, Santa Cruz County Fire District and Boulder Creek Fire District. 4LEAF is performing fire access, fire suppression, and Fire Prevention Plan Review a nd Inspect ion Services. Due t he unique topography, 4LEAF is also providing recommend ations for a lternate means an d metho ds (AMMR) to achieve alternate code compliance to expedite the permitting process.

Client Name: Coun
ty of Santa Cruz
Project Location: Santa Cruz, CA
Client Contact: Thomas J. Fakner, CCM
Client Telephone: (831) 454-4606
Client Email: [email protected]
Completion Date: 2024
Contract Amount: $100,000
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MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 5

KEY PERSONNEL
50 325
SECTION 5: KEY PERSONNEL

NEW CLIENT ONBOARDING PROCESS
As an experienced firm, 4LEAF has approaches to working with clients that are very different from those you might find when worki ng with a large corporation. Our philosophy is to strive to be the best firm providing our clients with outstanding customer service and first-rate plan review and inspection services. 4LEAF has been the industry leader in providing Building Department Services to public and private clients throughout California.

4LEAF has assigned Marcus Johnson as your Executive Project Manager to meet with the City of Costa Mesa to review the City ’s policies, workflow, and job duties of current staff. In working with t he City, it will be determined how to best integrate our staff and achieve a seamless flow within the City’s structure.

The first step is to acclimate our team to the culture of the C ity by communicating and introducing our staff to the City. Creating a plan together, establishing goals and learning everyone’s roles helps wi ll help the team to work together. After the “ transition period” where we have gone through several reviews and/o r inspections of projects, 4LEAF’s Project Managers will check in with the City to see on how things are going and if we need to make any adjustments.

A common compliment that 4LEAF receives fr om our clientele is about our timely responsiveness. Our employees and our management staff are diligent about being available to our clients. Additionally, 4LEAF is a 24/7 operation and w e encourage our clients to c all us whenever a need arises ( texting is suggested for an instant response). From questions to staff needs, 4LEAF will provide timely responses to all requests. Phone calls and emails will be returned each day as soon as possible. We understand the need f or timely responses, and we have a policy that all correspondence must be answered within 24 hours. As requested in the City’s RFP, the City will be able to contact our assigned plan review staff once a contract is finalized. For your ref erence, we have included project manager and proposed plan review staff contact information listed below.

We hope the City of Costa Mesa will choose 4LEAF as a consultant and through our hard work, we will prove our value to your team. Our goal is for City to view 4 LEAF the way our other clients view us. In many ways we want to be an extension of yo ur team. We will communicate with your staff in the most positive custo mer service manner possible. Marcus manages the majority of 4LEAF’s Southern California Building Department clients and understands the need s of your department and has expertise with inspection/plan review st affing. We anticipate a comfortable relationship where we can discuss needs and resolutions openly and honestly. You will find 4LEAF’s email , office phone , and cell phone numbers on all of our business cards. Most importantly, we hope this is the beginning of a long-lasting relationship. 4LEAF has an impeccable reputation of client retention.

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Management Team
4LEAF understands that our role is to be an advocate on behalf of the City of Costa Mesa and represent the City’s best i nterests. 4LEAF’s team wil l function as an extension o f your st aff, seamlessly inte grating with the personnel and practices establ ished by the City while adding the perspective an d expertise that only 4LEAF can offer. Our goal is to have our staff integrate with yours and be accept ed as an essentia l part of the City . Our team includes:

Marcus Johnson – Exec utive Project Manager/Director of Operations Marcus is respo nsible for day -to-day contact with man y of 4LEAF’s valuable clients in the Building & Safety, Engineering, Construction Management, and Plan Check industries. Marcus manages numerous cl ients and is responsible for recruiting, qualifying, and placing staff throughout the organization. His experience encompasses the more complex plan review and field inspections of building construction, plumbing, mechanical, and electrical installations in residential single, multi-family, commercial, and industrial construction.

Office - (949) 877-9432 | Cell - (909) 996-0511 | Email - [email protected]

Pete Roque – Director of Code Enforcement
Pete is a Code Enforcement expert with over 17 years of experience in the f ield and has served in the capacities of Code Enforcement Administrator, Code Enforcement Manager, and Community Development Inspector II for multiple California public agencies. With a demonstrated history of working in the government administration indus try, Pete is skilled in Code Compliance, Government, Emergency Management, Law Enforcement, Disaster Response, and Plan Review.

Office - (949) 877-9432 | Cell - (562) 569-0098 | Email - [email protected]

Lorena Soules, CASp – Bui lding Services Manager
Lorena is CASp Certified and is an ICC Certified Building Inspector, Plans Examiner, and Permit Technician. With more than 18 y ears of municipal Building Department experience, Lo rena has been promoted through out the ranks of the Bui lding Department and is re sponsible for training, mentoring, and placing Inspectors, Plans Examiners, and Permit Technicians.

Office - (949) 877-9432 | Cell - (310) 748-4852 | Email - [email protected]

Davison Chanda, PE – Supervising Plan Review Engineer
Davison is a registered Engineer and Certified ICC Plans Examiner with more than 10 years of structural design background with re sponsibility of structural system analysis, desig n, and preparation of constru ction do cuments from incep tion to completion, in accordance with overall project requirements. David’s strengths include seismic and wind design analysis, steel design, timber de sign, reinforced concrete design, prestressed co ncrete design, foundation design, structural analysis, d esign of masonry structures, architectural drafting , el ectrical, mechanical & plumbing systems, and soil dynamic.

Office - (949) 877-9432 | Cell – (559) 978-8529 | Email - [email protected]

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Additional Staff Available

Marcus Johnson
Executive Project Manager/
Director of Operations

Marcus
Johnson
Project

Lorena Soules, CASp
Building Services
Manager
Pete Roque
Director of Code
Enforcement
Davison Chanda, P.E.

Supervising Plan Review
Engineer
Organization Chart

Plan Review Engineers/AIA
Zach Woods, P.E.

Melissa Mennucci, S.E.

Beng Low, S.E.

Petya McInnis, P.E.

Albert Kong, S.E.

Gary Shimatsu, AIA
Scott Martin, P.E.

Sareh Deyhimi, P.E.

Melissa Bridges, P.E.

Stephanie Hionis, P.E.

Youseff Abdou, P.E.

Yousef Marmosh, M.E.

Code Enforcement
Pete Roque
Alfred Fasulo
Anthony Mullins
Mike Aguire
Pamela Miller

Plans Examiners
Ed O’ Reilly, CBO
Greg Adams, CBO
Jane Alexander, CBO
Khuong Le
Sandeep Ojha
James Johnson
Lindsey Levasseur
Ingleborg Vriend

Building Inspectors
Greg Solis
Peter Lim
Tom Oxley
Zac Karver
Chris Wilson
Brad Fields
Michael Hosier
Kiely Ricardo
Matthew Branaman

Permit Technicians
Shantelle Fuentes
Caitlin Glasser
Minerva Arredondo
Starlit Sanchez
Chelsea Serafino
Tracy Evenson
Nancy Cox
Donna Bassett
Mariah Marsan
Chloe Klumpp
Issac Toscano
Keane Chua-Cabe

Fire Review/Inspection
Kevin Reese
Geoff Aus
Loralyn Davis
Randy Amores
Thomas Cervantes
Planners
Daniel Hortert, AICP
Jane Riley, AICP
Toccarra Thomas, AICP
Elliott Pickett
Samuel Fluhmann
Shaveta Sharma
Adriana Ortiz
Aakash Shah
Jacquelin Criger
Gewel Richardson

CASp
Sareh Deyhimi, CASp
Brent Hipsher, CBO, CASp
David Rashe, CBO, CASp
Scott Wungluck, CASp
Jerry Thome, CASp
Lorena Soules, CASp
Doug Martin, CASp
More than 200 additional staff Available

53 328
Code Enforcement Personnel
Below i s a q uick look i nto 4 LEAF’s Code Enforcement d atabase, w hich is made of qualified and qual ity team members who are ready and able to take on the City’s project. As you can see from this limited sample, we have a team with years of experience and many varying certifications.

Code Enforcement Staff Title Certifications
Sean Flanagan Senior Code Enforcement Officer Adv. Code Enforcement Officer Pamela Miller Code Enforcement Officer/Inspector PC832
Tina Chechourka Code Enforcement Officer/Inspector PC832 Tom Cervantes Code Enforcement/Fire Inspector PC832 Levels I, II, and III Tim Nakashima Code Enforcement Officer PC832
Jose Murillo Code Enforcement Officer/Inspector PC832
Al Fasulo Code Enforcement Officer PC832
Nick Henderson, CBO Code Enforcement Officer/Inspector PC832 Doug Martin, CASp Code Enforcement Officer/Inspector POST PC832 Renee Souza Code Enforcement Officer Advanced CEO, PC832 Stuart Blakesley Code Enforcement/Fire Plan Reviewer PC832 Scott Wungluck, CBO Code Enforcement/Senior Inspector PC832 John Juarez Senior Code Enforcement Officer PC832
Justine Sidie Code Enforcement Officer PC832, CACEO Levels I, II, and III Rebecca Lauricella Code Enforcement/Fire Inspector PC832 Dave Nolta Code Enforcement Officer/Inspector PC832
Joe Pena Code Enforcement Officer/Inspector PC832
Lucas Chapman, CBO Code Enforcement Officer/Inspector PC832 David Rashe, CBO Code Enforcement Officer/Plans Examiner PC832

54 329
Permit Technicians
4LEAF has a proven track record of providing Permit Technician/Counter staff to jurisdictions throughout California. The 4LEAF pool of talented professionals includes qualified an d experienced p ermit technician s, capable of providing all permit processing and counter services.

Permit Technician Staff Title

Raylee Glasser, CBO
ICC Certified Building Official, Permit Technician,
Plans Examiner
Minerva Arredondo Senior Permit Technician
Aleris Dunn Senior Permit Technician
Lisa Felicano Senior Permit Technician
Vanessa Mota Senior Permit Technician
Cindy Lucas Senior Permit Technician
Alyssa Mendoza Senior Permit Technician
Tobin Short Senior Permit Technician
Jesse Ballou Permit Technician
Amy Green Permit Technician
Shawna Teague Permit Technician
Michael Varela Permit Technician
Samantha Kurland Permit Technician
Austin Mota Permit Technician
Karen Moffatt Permit Technician
Kendal Ripperda Permit Technician
Shantelle Fuentes Permit Technician
Carey Calvanese Permit Technician
Paulina Santellano Permit Technician
Danny Guan Permit Technician
Angelina Marquez Permit Technician
Jose Ramirez Permit Technician
Kendall Ripperda Permit Technician
Patti Samons Permit Technician
Chelsea Serafino Permit Technician
Caitlin Shannon Permit Technician
Correy Solis Permit Technician
Isaac Toscano Permit Technician
Julia Warthin Permit Technician
Andrea Yanez Permit Technician
Carey Calvanese Permit Technician
Vanessa Morales Permit Technician
Andres Torres Castaneda Permit Technician
Donna Bassett Permit Technician
Damiya Haley Permit Technician
Ana Perez Permit Technician
30+ Additional Permit Technicians
55 330
Inspection Personnel
4LEAF will provide inspectors to perform inspections on permitted projects at each necessary point of progress , verifying compliance with the approved plans . 4LEAF inspecto rs will possess valid ICC certification or other equivalent certificat ion acceptable . 4LEAF can also provide CASp Building Inspectors fo r disabled access inspections as needed. We will provide inspector qualifications to the Building Official or other designated City staff member for acceptance prior to assignment of duties . Below is a quick look into 4LEAF’s on -call inspection database, which is made of qualified and quality team members who are ready and able to take on the City’s projects. As you can see from this limited sample, we have an inspection team with years of ex perience and many varying ICC certifications as well as CASp inspectors already on hand.

Inspectors Certifications
Christopher Fowler, CBO, OSHPD A Certified Building Official, OSHPD A, & 25 ICC Certifications Brent Hipsher, CBO, CASp Certified Building Official, CASp, & 6 ICC Certifications Bernard Zipay, CBO Certified Building Official, MCP, & 29 ICC Certifications Rory Shortreed, OSHPD A OSHPD A & ICC Commercial Building Inspector Martin Scott, OSHPD A, DSA 1 OSHPD A, DSA 1 Certification, ICC Commercial Building Inspector Mike Leontiades, CBO Certified Building Official & 9 ICC Certifications Michael Renner, CBO Certified Building Official & 11 ICC Certifications Brad Fliehmann, CBO Certified Building Official & 18 ICC Certifications Nick Henderson, CBO Certified Building Official & 6 ICC Certifications Peter Lim, CBO Certified Building Official & 4 ICC Certifications David Rashé, CBO, CASp Certified Building Official, CASp, & 11 ICC Certifications Jeff Rocca 33 ICC Certifications
Gregory Soliz 22 ICC Certifications
Mark Hoadley 16 ICC Certifications
Dave Brakebill 13 ICC Certifications
Dave McGee 12 ICC Certifications
Jose Murillo 11 ICC Certifications
Mark Sherwood 10 ICC Certifications
Zachary Karver 8 ICC Certifications
Wladyslaw Grobelny 8 ICC Certifications
Emilio Torres 8 ICC Certifications
Jerry Brown 8 ICC Certifications
Marcus Johnson 7 ICC Certifications
Chris Rose 6 ICC Certifications
John Kuehl, CBO 6 ICC Certifications
Andrei Oustinov 6 ICC Certifications
Adam Ulbrickson 5 ICC Certifications
Don Hutsell 5 ICC Certifications
Danny Lawrence 1 ICC Certification
Chuck Venook 3 ICC Certifications
Jonah Canright 3 ICC Certifications
Jim Decker 3 ICC Certifications
George Cortez 3 ICC Certifications
Eric Pankratz 3 ICC Certifications
Farris Hix 1 ICC Certification
40+ Additional Inspectors
56 331
Certified Access Specialist (CASp)
4LEAF has 14 Certified Access Specialists on staff. We have performed CASp inspections, plan review projects, and have consulted on numerous co nstruction projects for accessibility questions and advice. Below is a shortened list of our ADA Plan Review staff:

CASp Personnel Certification No. Expiration
Scott Wungluck CASp-560 4/29/2023
Jerry Thome CASp-104 9/14/2024
David Rashe, CBO CASp-213 6/23/2022
Brent Hipsher CASp-422 4/12/2024
William Holl, AIA CASp-509 12/6/2023
Scott Johnson, S.E. CASp-530 1/2/2023
Doug Martin CASp-937 4/2/2023
Lorena Soules CASp-833 7/10/2024
James Wiatrak CASp-789 8/9/2023
4+ Additional CASp Professionals

Key Fire Review & Fire Ins pection Personnel:
4LEAF has three Fire Protection Engineers for fire review projects such as sprinklers, alarm systems, and other fire-related consulting items. Our Fire Plans Examiners and Fire Inspectors come with many years of e xperience and a re familiar with a wide -range of projects. We service various Fire Districts and Fire Departments with Inspection and Plan Review scopes as well as consulting on large construction projects. Our team includes:

Fire Personnel Registrations & Certifications
Geoff Aus Fire Marshal/Fire Inspector/Fire Plans Examiner Jason Shearer, FPE Fire Protection Engineer/Fire Plans Examiner Gib Moush, FPE Registered Professional Engineer, Fire Protection Engineer Jim Aldrich Fire Plans Examiner, Fire Inspector II
Loralyn Davis Fire Plans Examiner
Ronald Griesinger Fire Plans Examiner/Fire Inspector
John Riddell Fire Plans Examiner/Fire Inspector II
Jim Thompson Fire Inspector II/Fire Marshal/Fire Plans Examiner Rebecca Lauricella Fire Plans Examiner/Fire Inspector II Stuart Blakesley Fire Plans Examiner/Fire Inspector II
Nicholas Tran, FPE, ME Fire Plans Examiner/Fire Protection Engineer Steven Conti, FPE Fire Inspector II/Fire Protection Engineer/Fire Plans Examiner/Fire Marshal/Fire Prevention Officer
Robert Salgado Senior Fire Plans Examiner
Kevin McClish, FPE Fire Protection Engineer/Fire Prevention Officer 5+ Additional Fire Review and Inspection Personnel

57 332
Plan Review Personnel
4LEAF has 60+ plan check personne l that includes Registered P rofessional Eng ineers, Licensed Architects, Certified Access Specialists, and ICC Certified personnel dedicated to performing plan review services to our municipal clientele. Should dupli cate names appear in our competitor’s submittals, we are prepared to show payroll records to ensure you that all names listed in this proposal are employees of 4LEAF.

Plans Examiners Registrations & Certifications
Melissa Mennucci, S.E. Registered Structural Engineer
Albert Kong, S.E. Registered Structural Engineer
Beng Low, M.E., S.E. Registered Structural and Mechanical Engineer Ali Hekmat, S.E., P.E. Registered Structural and Civil Engineer Karimullah Kamran Registered Professional Engineer
Jay Shih, P.E. Registered Professional Engineer
Kathy Bucciarelli, P.E. Registered Professional Engineer & 2 ICC Certifications Davison Chanda, P.E. Registered Professional Engineer
Shane Crowe, P.E. Registered Professional Engineer
Joseph Nicolas, P.E. Registered Professional Engineer
Melissa Bridges, P.E. Registered Professional Engineer
Stefanie Hionis, P.E. Registered Professional Engineer
Albert Nissan, P.E. Registered Professional Engineer
Sareh Deyhimi, P.E. Registered Professional Engineer & 1 ICC Certification Scott Martin, P.E. Registered Professional Engineer
David Rashé, CBO, CASp Certified Building Official, CASp, & 11 ICC Certifications Kevin Brenton, CBO Certified Building Official, ICC Certified Plans Examiner Sandeep Ojha Degreed Engineer & ICC Certified Plans Examiner Madhavi Akula Degreed Engineer & ICC Certified Plans Examiner Youssef Abdou Degreed Engineer & ICC Certified Plans Examiner Lindsay Levasseur ICC Certified Plans Examiner & 31 ICC Certifications Lorena Soules, CASp ICC Certified Plans Examiner, CASp
Paul Cruel, S.E. Registered Structural Engineer
Gene Ferrero ICC Certified Plans Examiner
Zachary Woods ICC Certified Plans Examiner
Ingeborg Vriend ICC Certified Plans Examiner
Sara DeLand ICC Certified Plans Examiner
Eriselda Nanchy ICC Certified Plans Examiner
John Hoberg ICC Certified Plans Examiner
Khuong Le ICC Certified Plans Examiner
Jerome Hoberg ICC Certified Plans Examiner
20+ Additional Plans Examiners
58 333
MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 6

FINANCIAL CAPACITY
59 334
SECTION 6: FINANCIAL CAPACITY

FINANCIAL ST

ABILITY
4LEAF is a financially stable company and many of our contracts are multi- year, which provides a large base for stability, a significant backlog of funding, and the support for many in -house resources. During the past 20 years, 4LEAF’s reputation for technical excellence and corporate integrity has allowed us to grow our staff and expand our services into new areas. We presently have nine offices located throughout California, Oregon, Nevada, Washington, and New England. 60 335
MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
SECTION 7

DISCLOSURE
61 336
SECTION 7: DISCLOSURE
4LEAF has no conflict of interest in connection with providing services to the City. We have no past or curren t business or personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed offici al, or City employee to report.

62 337
MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA

APPENDIX

KEY STAFF RESUMES
63 338
Experience Summary
Marcus is respon sible for day to day contact with many of 4LEAF’s valuable clients in the Building & Safety, Engineering, Construction Management, and Plan Check industries. Marcus manages numerous Building Department clients and is responsible for recruiting, qualifying, and placing staff throughout the organization.

Marcus carries comprehensive experience as an ICC certified senior level inspector and plans examiner. His experience encompasses the more complex plan review and field inspections of building construction, plumbing, mechanical and electrical installations in residential single, multi-family, commercial, and industrial construction. He is extremely knowledgeable of required compliance with applicable building, plumbing, electrical, energy, green, accessibility and mechanical codes along with applicable jurisdictional ordinances, state, and local statutes.

His high-level of experience and invaluable personal skills allows him to quickly improve and acclimate to jurisdiction procedures. Marcus thoroughly understands the construction process and the need for speedy project completion in conjunction with accurate compliance and positive customer relations.

Select Project Experience
4LEAF, Inc.

Director of Operations – Project Manager
Marcus is 4LEAF’s Director of Operations. Among Marcus’s responsibilities include the day to day contact with many of 4LEAF’s valuable clients in the Building & Safety, Engineering, Construction Management, and Plan Check industries. Marcus’s responsibilities include:
• Recruiting and interviewing prospective employees.
• Mentoring and developing plan review, building inspectors, and permit staff. • Assisting in managing the placement of inspection staff including the tracking of customer service delivery.
• Providing quality answers to code-related or situational questions from inspection staff or clientele.
• Performing plan reviews and inspections on as-needed basis.

Experience
15+ years

Education
AA, Architectural Technology

Certifications
ICC Building Plans Examiner
ICC Accessibility Inspector/Plans Examiner
ICC Commercial Plumbing Inspector
ICC Residential Plumbing Inspector
ICC Plumbing Inspector
ICC Building Inspector
ICC CALGreen Inspector
SAP CA DSW Local Inspector

Professional Affiliations
California Building Officials
County Building Officials Assoc. of CA.

East Bay Chapter, ICC
Napa Solano Chapter, ICC
Sac. Valley Assoc. of Building Officials
Redwood Empire Chapter. ICC

64 339
Town of Paradise, CA, Fire Recovery
Operations Manager
In 2018 the most destructive wildfire in California history began in Butte County, CA and quickly spread to the Town of Paradise , displacing over 10% of the County’s population.

Marcus oversees a staff of more than 12 that provides complete Community Development Services to the Town of Paradise. This four-year contract provides Permitting, Plan Review, Building Inspections, Public Works Inspections, Planning, Code Enforcement, Debris Removal Management, and Public Outreach for this $9.5 Billion rebuild.

County of Sonoma, CA, Resiliency Permit Center (RPC)
Operations Manager
Marcus oversees all the daily operations including plan review and inspections. He ensures the staffing and training is completed for a skilled team to expedite the recovery process.

Marcus ensures a cohesive partnership between the County of Sonoma and 4LEAF Inc. operations.

South Napa Earthquake Recovery
, City of Napa, CA
Building Inspector
Marcus assisted the City of Napa during the South Napa Earthquake recovery. The earthquake caused close to $1 billion in damage . Marcus ’s responsibilities included providing rapid assessment (RESA), processing FEMA valuation reports, providing inspections, and completing plan review to expedite the recovery process and ensure the safety of the community.

West Coast Code Consultants, Inc., San Ramon, CA
Manager of Jurisdictional Services
Marcus provided client services for jurisdictional clients encompassing plan review and inspection services. He was responsible for coordination of all staff augmentation throughout the state of California.

His experience included working in complex municipalities to provide permits processing, inspections, and plan review services.

City of Hesperia, CA
Building Inspector, Plans Examiner
Marcus reviewed plans and issued building permit applications for new construction, alterations, and remodeling of existing structures; verified compliance with applicable codes and ordinances and accepted construction practices; and, issued certificates of occupancy. Provided technical information and professional advice to City staff, officials and the public regarding city c odes relating to construction; assists architects, residential designers, engineers, contractors and property owners in interpreting and meeting code requirements; established and maintains a customer service orientation; responds to complaints and resolves more difficult inspection problems.

JAS Pacific, Upland, CA
Permit Technician, Building Inspector
Marcus reviewed plans and building permit applications for new construction, alterations, and remodeling of existing structures; verified compliance with applicable codes and ordinances and accepted construction practices; and, issues certificates of occupancy. Acted as project coordinator for routing of plans, tracking status of plans while they are being checked by staff in other City divisions. 65 340

Experience Summary

Pete is a Code Enforcement expert with PC 832 and Advanced Certificates. He brings wit h him over 1 7 years of experience in Code Enforcement a nd has served in the capacit ies of Code Enfor cement Administrator, Code Enforcement Manager, and Community Development Inspector II for multiple California public agencies.

With a demonstrated history of working in the government administration industry , Pete is skilled in Government, Emergency Management, Law Enforcement, Disaster Response, and Plan Review.

He is a s trong Business Development professional with a Bachelor of Science focused in Business Administration. Pete is proficient in conflict resolution and has a wealth of kn owledge in the subject s of permit regulations, City co des, housing investigations, citati on issuance , and lien appeals. Pete is also sk illed in working with o thers to achieve compliance while maintaining a safe working environment.

Select Professional Experience

4LEAF, Inc.

Director of Code Enforcement
2021 - Present
Pete recently joined 4LEAF as the Director of Code Enforcement where he receives a nd documents complaints from citizens regarding jurisdictional ordinance violations. Additional responsibilities include:
• Indicating procedures to abate violations of fire, building, business license, zoning, housing, dangerous building and property maintenance codes, and ordinances regulating abandoned vehicles, trash, and weeds.
• Supervising the preparation of Code Enforcement cases for legal action; provides testimony for administrative hearings, City Council or Planning Commission hearings, and court proceedings. • Responding to complex or sensitive complaints/inquiries • Conducting inspections, developing recommendations, and taking enforcement actions as needed. • Supervising enforcement personnel.

City of Garden Grove – City of Garden Grove, CA
Code Enforcement Administrator
July 2018 - 2021
• Supervised Senior and Junior Code Compliance Personnel as well as Administrative Staff. • Prepared staff evaluations and performance measures.

Experience
17+ years

Education
B.S., Management & Human Resources
Minor in Organizational Leadership
California State University Dominguez

A.A., General Education
Long Beach City College

Certifications
EPA Lead Renovation, Repair, & Painting
Environmental Protection Agency (EPA)

National Storm Water Inspector
National Stormwater Center

Certified Code Enforcement Officer
CA Association of Code Enforcement

PC 832
Rio Hondo College

66 341
• Acted in the capacity of Grant Coordinator of Proposition 56 Tobacco Grant Program. • Prepared criminal prosecutions and receivership.
• Created and implemented divisional policies and procedures. • Public Speaking and Training Facilitator for Building, Safety, and Law Enforcement personnel. • Performed community outreach to multiple agencies and community groups. • Prepared and presented City Council and other commission hearings/presentations. • Oversaw cost recovery and neighborhood preservation programs.

City of Montebello – Montebello, CA
Code Enforcement Manager
May 2014 - July 2018
• Supervised Senior and Junior Code Compliance Personnel. • Formulated and implemented municipal code text amendments and ordinances. • Evaluated staff performance and created professional development plans. • Prepared and presented staff reports for City Administrator and City Council. • Prepared criminal prosecutions for nuisance properties. • Prepare outstanding problem properties for receivership process. • Created and implemented departmental policies and procedures. • Provided public speaking and training to Community Development Department. • Spearheaded community outreach programs for seniors, community events, and schools. • Prepared City Council and various commissions hearings and presentations. • Created and implemented Cost Recovery and Neighborhood Preservation Programs. • Program Coordinator and Administrator for the Community Development Block Grant (CDBG).

City of Bellflower – Bellflower, CA
Community Development Inspector II / Lead Code Enforcement Inspector June 2005 - May 2014
• Created and Implemented Cost Recovery and Neighborhood Preservation Programs. • Program Coordinator and Administrator for the Community Development Block Grant (CDBG). • Created and administered Administrative Citation Program.

Driving and Training Instructor – Long Beach, CA
Driving Instructor / Drivers Education Trainer / Traffic School Instructor May 2005 - February 2020
• Taught the rules of the road and safety to traffic violators and new drivers. • Taught behind the wheel training for seniors and teenage drivers. • Certified Department of Motor Vehicles (DMV) trainer.

United States NAVY – San Diego CA
Gas Turbine Systems Engineer - Petty Officer Third Class August 1996 - August 1999
• Contributed to the repair and m
aintenance of gas turbine electrical systems.
• Certified Gas Turbine Systems Electrician.
• Supervised Naval Engineering Room.
• Supervised staff of 15 enlisted service members.
• Honorably Discharged.

67 342

Lorena Quilla‐Soules, CASp
Building Services Manager

1 of 4
Experience Summary
Lorena is CASp Certified and also is a ICC Certified Building Inspector, Plans Examiner, and Permit Technician with over 23 years of municipal experience in various jurisdictions. Lorena is an integral part of our team and has the industry know‐how to provide quality deliverables to our clients.

Both in and out of the field, Lorena has exceptional interpersonal skills, with an uncanny ability to effectively develop and maintain relationships with diverse individuals to coordinate s
uccessful building projects. She
has the ability to manage multiple tasks, changing priorities with excellent results, proven leadership qualities, organized, with a strong desire to learn and succeed.

Lorena’s professional endeavors center around utilizing her background and development skills to
improve community livability, promote local
economies, and protect the public health, safety, and welfare in the built environment.

Select Professional Experience
4LEAF, Inc. – Newport Beach, CA
Building Services Manager
5/2021 ‐ Present
Lorena spearheads the management of plan review, inspection services, and consulting services for several different 4LEAF clients. She is also leading our training efforts out of our Newport Beach location to mentor, and place Permit Technicians and Engineering Technicians to Building and Public Works Departments throughout Centra
l and Southern California. She is currently managing a team of more than 10 personnel.

City of Garden Grove, CA
Permit Center Supervisor
September 2017 – 2021
 Manage permit staff, public counter activity related to plan check tracking, permit processing and issuance, ensuring a high‐level customer service experience for the public.  Assign work and monitor permit staff workload and assist in backlog processing when necessary.  Assist and train staff developing their knowledge, growth, and confidence related to permit issuance.
 Perform quality control for permits issued daily, verifying accuracy of the permit description, Experience
23+ years

Certifications
ICC Certified Residential Building
Inspector
ICC Certified Permit Technician
ICC Certified Residential Plans
Examiner
California Accessibility Specialist,
CASp # 833

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2 of 4
Lorena Soules, CASp
contact information, valuation and fees collected.
 Coordinate with Postal Service, and Emergency Responders in processing city wide addressing.  Complete plan reviews related to accessibility barrier removals/ voluntary ADA upgrades.  Perform rough and final accessibility inspections, documenting barriers and corrections needed for compliance.
 Represent the Chief Building Official at various meetings including but not limited to Site Plan Review, and Site C hotel development.
 Develop/revise work instructions, policies and procedures related to plan check intake, and permit processing. Ensure permit staff is trained and apprised of updates or new instructions.

City of Visalia, CA
Residential Plan Checker
November 2016 – September 2017
 Review and approve residential building plans for accuracy and compliance with city amendments and current building codes.
 Interpret plumbing, electrical, mechanical, and structural plans for compliance with codes.  Coordinate with architects, engineers, designers, contractors, and property owner to develop plans that comply with codes.
 Interpret and answer questions on building codes and permit processing at the public counter, telephone or by email.
 Provide information and guidance to the public relating to code compliance and city’s organizational procedures.
 Assign sub‐division, multi‐family, residential and commercial addressing within city limits.  Perform inspections as back‐up to inspection staff, verifying construction work is being done according to approve plans.

City of Visalia, CA
Lead Permit Technician
February 2016 – November 2016
 Recommend and assist the Building Official in implementing goals, objectives, policy, and procedures for permit issuance.
 Evaluate current processes and responsibilities of permit staff; recommend improvements and modification to processes as needed.
 Prepare statistics on public interface which includes counter activity, peak hours of operation, and percentage of customer wait times. Submit mon
thly report to Building Official and Department
Head.
 Assign and review work of Permit Techs and Sr. Office Assistants.  Train and assist in the hiring and evaluation of personnel including those involved with issuing permits.
 Perform comprehensive performance revie
ws for Permit Techs and Sr. Office Assistants.
 Ensure compliance of policies, ordinances, building codes and laws related to permit operations.  Resolve complex problems related to permit acceptance and issuance.  Assist the Building Official with the Building Advisory Committee and keep him informed of any impending issues.
 Respond to requests from management and staff.
 Perform plan chec
k review for solar, pools, fences and patios over the counter as needed daily. 69 344
Experience Summary
David is a r egistered Structu ral Engineer with more than 8 years of structural design background with responsibility of structural system analysis, design, and preparation of construction documents from inception to completion, in ac cordance with overall project requirements. David is also experienced with field structural observation to ensure their compliance with approved drawings and is experienced with RFI’s and solutions for field conditions.

David’s strengths include seismic & w ind design analysis, steel design, timber design, reinforced concrete design, prestressed concrete design, foundation design, structural analysis, design of masonry structures, architectural drafting , e lectrical, mechanical & plumbing systems, and soil dynamics.

Select Professional Experience

4LEAF, Inc.

Senior Structural Plan Review Engineer
2019 – Present
David has recently joined 4LEAF as a Senior Structural Plan Review Engineer and is responsible for the review of commercial and residential structures as well as Quality C ontrol of other 4LEAF Plan Review personnel.

VCA code group – Orange, CA
Senior Plan Check Engineer – Supervisor
June 2017 – December 2019
• Assigned work to staff members and mentored junior plan checkers. • Reviewed residential and commercial building plans for mechanical, plumbing, electrical, architectural structural and accessibility requirements (Chapter 11A and 11B) for conformance with the California title 2A.
• Researched into the intent of the code requirement to assist applicant s, architects and engineers to comply the code interpretation.
• Prepared clear and concise written plan review comments/corrections that are necessary to prepare plans for approval.
• Established and maintained effective working relations with engineers and architects to resolve problems regarding code interpretations.

Experience
9 + years

Education
M.S. Civil Engineering (Structural)
CSU Long Beach, CA 2011
B.S. Civil Engineering (Minor in
Construction Management)
Cal State Fresno 2007

Registrations
Professional Engineer – Civil #83946
ICC Building Plans Examiner

Affiliations
American Society of Civil Engineers
Structural Engineers Association of
Northern California
International Code Council
Foothill Chapter

70 345
• Attended meeti ngs with applicants, engin eers and ar chitects for clarification of review comments and verifications of corrections.
• Reviewed structural plans for wind and seismic requiremen ts (ASCE/SI 7 -10), including drag force shear wall design, diaphragm design and foundation design.

Bureau VERITAS – Costa Mesa, CA
Plan Check Engineer
June 2015 – June 2017
• Researched into the intent of the California building codes (Tit le 24) requireme nt to assist architects and engineers to comply the code interpretation. • Prepared clear and c oncise written plan review comments/corrections that are necessary to prepare plans for approval.
• Established and maintained effective working relations with engineers and architects to resol ve problems regarding code interpretations.
• Reviewed structure plans for wind and s eismic requirements (ASCE/SE 7 -10), including drag force, shear wall design, diaphragm design and foundation design. • Worked at the public counter at the City of Corona to conduct over the counter plan review.

RADCO – Long Beach, CA
Plan Examiner
January 2015 – June 2015
• Reviewed mobile homes and factory-built structures with respect to California title 25. • Reviewed residential and commercial building plans for conformance with the California title 2A. • Researched into the intent of the California building codes (Tit le 24) requirement to assist architects and engineers to comply the code interpretation.

K.B. Leung and Associates (Structural Engineers) – Alto Loma, CA Staff Engineer
August 2014 – November 2014
• Worked under the supervision of structural engineers to assess and analyze structures for seismic and wind analysis.
• Estimated the quantities of concrete, steel, wood and masonry from structural drawings. • Reviewed struc tural corr ections/comments pr ovided by plan checkers from the City and DSA (Division of state Architects office) for code compliance.

City of Rancho Cucamonga – Rancho Cucamonga, CA
Plans Examiner (intern)
December 2011 – June 2012
• Review design-engineering calculat ions on proposed co nstruction, alterations or repair of buildings to ensure compliance with public safety standards. • Reviewed resid ential, commercial and industrial plans to deter mine comp liance with relevant laws, regulations and codes (AISC, ASCE/SEI, ACI, BCRMS and Title 24, etc.). • Worked at counter to review over the counter plan check issues. • Attended in -house training sessions for residential plan review and residential /commercial energy workshops sponsored by Edison.

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MARCH 31, 2022

PROPOSAL TO PROVIDE

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)

TO THE

CITY OF COSTA MESA
APPENDIX 2
FORMS
72 347

VENDOR APPLICATION FORM
FOR
RFP No. 22-12 ON-CALL INSPECTIONS,

PLAN REVIEW, AND STAFFING SERVICES
TYPE OF APPLICANT:  NEW  CURRENT VENDOR
SERVICE APPLYING FOR: (select all that apply)
Staffing Services
 Code Enforcement  Permit Technician
Inspection Services
 Building (Development Services)  Fire  Public Services Plan Check Services
 Building (Development Services)  Fire  Public Services EXCEPTIONS TO THE PROFESSIONAL SERVICES AGREEMENT:  Yes  No Legal Contractual Name of Corporation: ______________________________________ Contact Person for Agreement: _____________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Corporate Mailing Address: ________________________________________________ City, State and Zip Code: __________________________________________________ Contact Person for Proposals: ______________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Is your business: (check one)
 NON PROFIT CORPORATION  FOR PROFIT CORPORATION Is your business: (check one)
 CORPORATION  LIMITED LIABILITY PARTNERSHIP
 INDIVIDUAL  SOLE PROPRIETORSHIP
 PARTNERSHIP  UNINCORPORATED ASSOCIATION
4LEAF, Inc.

Marcus Johnson
Director of Operations
[email protected]
949-887-9432
5140 Birch Street, Second Floor
Newport Beach, CA 92660
Katy Hada
Assistant Marketing Coordinator
[email protected]
925-462-5959
925-462-5958
73 348
Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone
___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Federal Tax Identification Number: __________________________________________ City of Costa Mesa Business License Number: ________________________________________ (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date: ______________________ __________ 943393574
N/A
N/A
Kevin Duggan
President/Secretary
925-462-5959
Gene Barry
Treasurer
925-462-5959
74 349

EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.

I certify that Proposer and Proposer’s representatives have not had any communication with a City Councilmember concerning informal RFP# 22-12 On-Call Inspections, Plan Review, and Staffing Services at any time after March 1, 2022.
________________________________ Date: _______________________ Signature
________________________________
Print
OR
I certify that Proposer or Proposer’s representatives have communicated after March 1, 2022 with a City Counc ilmember concerning RFP# 22-12 On-Call Inspections, Plan Review, and Staffing Services. A copy of all such communications is attached to this form for public distribution. ________________________________ Date: _______________________ Signature
________________________________
Print
Marcus Johnson
3/30/2022
75 350

DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.

X
76 351

DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None."

None.
77 352

COMPANY PROFILE & REFERENCES
Company Legal Name:

Company Legal Status (corporation, partnership, sole proprietor etc.):

Active licenses issued by the California State Contractor’s License Board:

Business Address:

Website Address:

Telephone Number: Facsimile Number:

Email Address:

Length of time the firm has been in business:

Length of time at current location:

Is your firm a sole proprietorship doing business under a different name: ___Yes ___No If yes, please indicate sole proprietor’s name and the name you are doing business under:

Federal Taxpayer ID Number:

Regular Business Hours:

Regular holidays and hours when business is closed:

Contact person in reference to this solicitation:

Telephone Number: Facsimile Number:

Email Address:

Contact person for accounts payable:

Telephone Number: Facsimile Number:

Email Address:

Name of Project Manager:

Telephone Number: Facsimile Number:

Email Address:
4LEAF, Inc.
5140 Birch Street, Second Floor
4leafinc.com
949-887-9432
N/A
[email protected]
21 Years
X
943393574
8-5 Monday-Friday
925-462-5959
[email protected]
925-462-5959
[email protected]
909-996-0511
[email protected]
N/A
Katy Hada
Tysh Solis
Marcus Johnson
925-462-5958
925-462-5958
2019
4LEAF observes 8 of the standard holidays
including 1/1, 2/15, 5/31, 7/5, 9/6, 11/25,
11/26, and 12/24
78 353
COMPANY PROFILE & REFERENCES (Continued)
Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.

Company Name:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Justin Soo Hoo, P.E.

[email protected]
900 S. Fremont Ave., Alhambra, CA 91803
Provided County with inspection services consisting of combination building inspection services, code enforcement/property rehabilitation services, and business livense clearances.

County of Los Angeles
City of Hemet
951-634-1575
Sara Retmier, CBO
[email protected]
445 E. Florida Ave.,Hemet, CA 92543
City of Indian Wells
760-776-0230
Craig DeGroot, CBO
[email protected]
44-950 Eldorado Drive, Indian Wells, CA 92210
4LEAF provides third party plan check services, including electronic plan review, ICC Certified Plans Examiners, and works with the Building Official to review plans and documents for code compliance. 4LEAF provides plan review, field inspection, and permit technician services as needed on an on-call basis.
$15 Million
$185,000
$75,000
79 354

BIDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION

DISCLOSURE FORM
Proposer/Consultant/Applicant is required to identify any campaign contribution or cumulative contributions greater than $249 to any city council member in the twelve months prior to submitting an application, proposal, statement of qualifications or bid requiring approval by the City Council.

Date

Name of Donor
Company/Business
Affiliation
Name of
Recipient

Amount

Except as described above, I/we have not made any campaign contribution in the amount of $250 or more to any Costa Mesa City Council Member in the twelve months preceding this Application/Proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Bidder/Applicant/Proposer

Date

N/A
N/A
N/A
N/A
N/A
4LEAF, Inc.

3.30.2022
80 355

EXHIBIT C

FEE SCHEDULE

81 356

ON-CALL INSPECTION, PLAN

REVIEW, & STAFFING SERVICES
(RFP #22-12)
TO THE

PROPOSAL TO PROVIDE

CITY OF COSTA MESA

COST PROPOSAL

SUBMITTED BY
MARCH 31, 2022
82 357
City of Costa Mesa March 31, 2022
Finance Department
ATTN: Jackqueline Nguyen
77 Fair Drive 1st Floor
Costa Mesa, CA 92626

RE: Proposal to Provide On -Call Inspections, Plan Review, and Staffing Services (RFP # 22-12) Cost Proposal.

Dear Ms. Nguyen,

4LEAF, Inc. (4LEAF) is pleased to present our Cost proposal to provide On-Call Inspection, Plan Review, and Staffing Services to the City of Costa Mesa (City). All information within this proposal shall be valid for a period of time no less than 180 days following proposal submission on March 31, 2022.

Should you have any questions of concerns, please do not hesitate to reach out to either Marcus Johnson, the Executive Project Manager with the City, or Katy Hada, the Assistant Marketing Coordinator. They can be contacted at:

 Contact
Executive Project Manager
Director of Operations
Assistant Marketing
Coordinator
Marcus Johnson
Office: (949) 877-9432
Mobile: (909) 916-0511
Email: [email protected]
Katy Hada
Office: (925) 462-5959
Mobile: (510) 604-4509
Email: [email protected]

We appreciate this opportunity to present our qualifications and we look forward to the City’s decision.

Respectfully submitted,

Kevin J. Duggan
President

83 358
Revised Cost Proposal

Provide hourly rates, along with estimated annual pricing in accordance with the City’s current requirements, as set forth in section Scope of Work.

Any such proposed price adjustments shall not exceed The Bureau of Labor Statistics Consumer Price Index (CPI) data for Los Angles -Riverside-Orange County, CA, All Items, Not Seasonally Adjusted, “annualized change comparing the original proposal month and the same month in the subsequent year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.)

Job Title Hourly Rate Overtime Hourly Rate
Building & Fire
Plans Examiner $115/Hour $172.50/Hour
Fire Protection Engineer (FPE) $180/Hour $270/Hour
Fire Prevention Officer $150/Hour $225/Hour
Fire Plans Examiner $150/Hour $225/Hour
Chief Building Official $160/Hour $240/Hour
Structural Plan Review Engineer $150/Hour $225/Hour
Plans Examiner $115/Hour 172.50/Hour
Certified Access (CASp) Inspector $155/Hour 232.50/Hour Certified Access (CASp) Plans
Examiner
$155/Hour 232.50/Hour
Senior Combination Building
Inspector (Building Inspector III)
$125/Hour 187.50/Hour
Commercial Building Inspector
(Building Inspector II)
$115/Hour $172.50/Hour
Residential Building Inspector
(Building Inspector I)
$105/Hour $157.50/Hour
Trainee Inspector $85/Hour $127.50/Hour
Permit Manager $105/Hour $157.50/Hour
Senior Permit Technician $90/Hour $135/Hour
Permit Technician $80/Hour $120/Hour
Clerk/Administrator $70/Hour $105/Hour

84 359
Fire Protection Engineer (FPE) $180/Hour $270/Hour
Fire Prevention Officer $150/Hour $225/Hour
Fire Plans Examiner $150/Hour $225/Hour
Fire Inspector II $125/Hour $187.50
Fire Inspector I $115/Hour $172.50/Hour
Inspector of Record $145/Hour $217.50/Hour
DSA Class 1/OSHPD A Inspector $155/Hour $232.50/Hour
DSA Class 2/OSHPD B Inspector $115/Hour $172.50/Hour
DSA Class 3/OSHPD C Inspector $105/Hour $157.50
GoFormz Software $50/user monthly N/A
Code Enforcement
Project Manager $180/Hour $270/Hour
Director of Code Enforcement $170/Hour $$255/Hour
Senior Code Enforcement Officer $135/Hour $202.50
Code Enforcement Officer $110/Hour $165/Hour
Administrative Support $80/Hour $120/Hour
Project Management
Project Manager $225/Hour $337.50/Hour
Principal-in-Charge $255/Hour $382.50
Engineering, Public Works Inspection, & Construction Management Services Civil Plan Review (Grading,
Improvement Plans)
$170/Hour $255/Hour
Traffic Engineer $225/Hour $337.50/Hour
Construction Manager $156/Hour $234/Hour
Certified Access Specialist
(CASp) Inspector
$155/Hour $232.50/Hour
Certified Access Specialist
(CASp) Inspector (Nighttime)
$179/Hour N/A
Certified Access Specialist
(CASp) Plans Examiner
$155/Hour $232.50
Public Works Inspector $144/Hour $216/Hour
Public Works Inspector
(Nighttime)
$162/Hourly N/A
Public Works Inspector
Apprentice
$92/Hour $138/Hour

85 360

FEE PROPOSAL
FY2022-2023 FEE SCHEDULE & BASIS OF CHARGES

FOR THE CITY OF COSTA MESA
All Rates are Subject to Basis of Charges

PLAN REVIEW COST STRUCTURE NOTES
Building Plan Review Percentage: 60%
(Inclusive of all disciplines except Civil which are
billed on an hourly basis)
Building Plan Off-Site Review (Reviews for revisions,
modifications, and changes after the permit is issued).

Shall be charged on hourly basis:

Plans Examiner…………………………………… $115/hour

Fire Plan Review Percentage: 60%
Hourly Plan Review Fire
Fire Protection Engineer (FPE)……………. $180/hour
Fire Prevention Officer.………………………. $150/hour
Fire Plans Examiner……………………………. $150/hour

Fee includes:
 Initial review and t wo (2) rechecks . H ourly
charges appl y a fter three ( 3) or more
rechecks.
 Percentages excludes Civil plan review,
which is billed on an hourly basis
 Shipping, courier, and electronic service.

Building & Fire
Chief Building Official ......................................................................................................................... $160/hour Structural Plan Review Engineer ........................................................................................................ $150/hour Plans Examiner ................................................................................................................................... $115/hour Certified Access Specialist (CASp) Inspector ...................................................................................... $155/hour Certified Access Specialist (CASp) Plans Examiner ............................................................................. $155/hour Senior Combination Building Inspector (Building Inspector III) ......................................................... $125/hour Commercial Building Inspector (Building Inspector II) ...................................................................... $115/hour Residential Building Inspector (Building Inspector I) .......................................................................... $105/hour Trainee Inspector ................................................................................................................................ $85/hour Permit Manager .................................................................................................................................. $105/hour Senior Permit Technician .................................................................................................................... $90/hour Permit Technician ............................................................................................................................... $80/hour Clerk/Administrator ............................................................................................................................ $70/hour Fire Protection Engineer (FPE) ............................................................................................................ $180/hour Fire Prevention Officer ...................................................................................................................... $150/hour Fire Plans Examiner ............................................................................................................................ $150/hour Fire Inspector II ................................................................................................................................... $125/hour Fire Inspector I .................................................................................................................................... $115/hour Inspector of Record ............................................................................................................................ $145/hour DSA Class 1 / OSHPD A Inspector ....................................................................................................... $155/hour 86 361
DSA Class 2 / OSHPD B Inspector ....................................................................................................... $115/hour DSA Class 3 / OSHPD C Inspector........................................................................................................ $105/hour GoFormz Software .................................................................................................................. $50/user monthly

Code Enforcement
Project Manager ............................................................................................................................... $180/hour Director of Code Enforcement ......................................................................................................... $170/hour Senior Code Enforcement Officer ..................................................................................................... $135/hour Code Enforcement Officer ................................................................................................................ $110/hour Administrative Support .................................................................................................................... $80/hour

Planning
Housing Policy Director .................................................................................................................... $215/hour Planning Director .............................................................................................................................. $205/hour Principal/Planning Manager ............................................................................................................. $175/hour Senior Planner .................................................................................................................................. $160/hour Associate Planner ............................................................................................................................. $140/hour Assistant Planner ............................................................................................................................. $115/hour Planning Technician .......................................................................................................................... $90/hour

Project Management
Project Manager ................................................................................................................................. $225/hour Principal-in-Charge ............................................................................................................................. $255/hour

Engineering, Public Works Inspection, & Construction Management Services Civil Plan Review (Grading, Improvement Plans) ............................................................................... $170/hour Traffic Engineer................................................................................................................................... $225/hour Construction Manager ........................................................................................................................ $156/hour Certified Access Specialist (CASp) Inspector (Regular time) .............................................................. $155/hour Certified Access Specialist (CASp) Inspector (Nighttime) ................................................................... $179/hour Certified Access Specialist (CASp) Inspector (Overtime) .................................................................... $286.75/hour Certified Access Specialist (CASp) Plans Examiner ............................................................................. $155/hour Public Works Inspector (Regular Time) .............................................................................................. $144/hour Public Works Inspector (Nighttime) ................................................................................................... $162/hour Public Works Inspector (Overtime) .................................................................................................... $194.40/hour Public Works Inspector Apprentice .................................................................................................... $92/hour

87 362
BASIS OF CHARGES – BUILDING, FIRE, & PLANNING
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff A ugmentation work (excluding plan r eview) is s ubject to 4 -hour minimum charges unl ess s tated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within seven (7) days of receipt of the plans from the City. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. • All plan review services will be subje ct to a $250.00 min imum fee if percent age-based fee o r two ( 2) hour minimum charge if hourly rates apply.
• The City shall accept the plans from the applicant and the applicant shall pay a surcharge as specified in the City’s fee resolution for expedited service. The City collects 25% of the Building Permit fee and the Consultant shall charge the customer 100% of the plan check fee. The Consultant shall complete its initial review in half the time specified by the City’s Standard Plan Review (10 calendar days). Time for recheck shall not be reduced. Any subsequent revisions, modifications, or changes shall be on hourly basis between the customer and the Consultant. • Larger complex Public and Private plan reviews can be negotiated to achieve the best possible pricing. • All plan review services will be subject to 2-hour minimum fee. • All plan review services are billed on a percentage basis and includes the initial review and two (2) rechecks.
- Plan reviews will be billed on an hourl y basis only after the initial review and two (2) re checks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the FY2022-2023 contract period. 3% escalation for FY2023-2024, FY2024-2025 is negotiable per market conditions.
• Overtime and Premium time will be charged a s follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City pe rsonnel. • All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular time rate for each missed meal or rest break due to Client- directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. • Mileage driven during the course of Inspections will be charged at cost plus 20%. 88 363
• In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-d irected tasks or req uirements. Client should allow 4LEAF’s non-e xempt, hourly employees the opportunity to take their entitled rest
and meal breaks during each work shift.

BASIS OF CHARGES – PREVAILING WAGE
• Rates shown as sume the projects will require compliance wit h California Prev ailing Wage rate requirements and ass umes the Client will be f iling a PWC -100 Form to the California Department of Industrial Relations (DIR) for the projects.
• Rates for prevailing wage catego ries are subject to annual escalations in accorda nce with the bi -annual wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify a n aut horized Apprenticeship Committee through submit tal of a DAS- 140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS -142 form. We are not assured the apprenticeship c ommittee will be abl e to provide a suitable / qualifie d apprentice for the pr oject. Per the apprenticeship requirements, the hours worked by the apprentice must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the five Periods list ed under the California DI R’s W age determination for Building Construction Ins pector were used to determine the range of hourly rates for Public Works Inspector Apprentice. • Pre-approved Overtime and Pre mium hours for labor categories subject to Prevailing Wage requirements will be charged per the following:
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.35 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 1.85 x hourly rate - Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate • All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Project-related mileage for inspections will be billed at the allowable IRS Rate. • Payment due on receipt.
• In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-d irected tasks or requirements. Client should allow 4LEAF’s non-e xempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. 89 364

EXHIBIT D

CITY COUNCIL POLICY 100-5

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CITY OF COSTA MESA, CALIFORNIA

COUNCIL POLICY

BACKGROUND

Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE

It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY

The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/o r sub- grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;

B. Establishing a Drug-Free Awareness Program to inform employees about:

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

1 of 3

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SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

2 of 3

1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;

D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;

E. Notifying the City of Costa Mesa within ten (10) days af ter receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;

F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such p urposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

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SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

3 of 3

G. Making a good faith effort to maintain a drug -free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:

a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;

b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;

c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub -grantee has failed to make a good faith effort to provide a drug-free workplace.

3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.

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CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
BUREAU VERITAS NORTH AMERICA, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 7th day of June, 2022 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and B UREAU VERITAS NORTH AMERICA, INC. , a Delaware corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to provide inspections, plan review and s taffing services as reques ted by the City , as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibits “A” and “B” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a finan cial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordan ce with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic inform ation, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to s ection 12940 of the Government Code.

1.6. Non-Exclusive Agreement . Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Fee Schedule”).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City 95 370
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Manager or designee , prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall descri be in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of t he authorized change order, where applicable, on all invoices.

3.0. TIME OF PERFORMANCE

4.0. TERM AND TERMINATION

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4.2. Notice of Termination . The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the dat e of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance . Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key I nsurance Rating Guide, and approved by City:
(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence . If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Busi
ness a utomobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence fo r bo dily injury and property damage.
(c) Workers’ compensation insurance as required by the State of California.

Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City , its officers, agents, employees, and volunteers arising from work performed by Consultant for 97 372
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the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions ( “E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during t
he life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. Th e commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, official s, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the cov erage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “ The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing wit h the insur ance provided by this policy.”
(d) Any f
ailure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

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5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of t his Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of thi s Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by person al delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as refle cted by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Bureau Veritas North America, Inc.
1601 Sawgrass Corporate Parkway, Suite 400
Ft. Lauderdale, FL 33323
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (916) 514-4516 Tel: (714) 754-5604
Attn: Craig Baptista Attn: Ziad Doudar
Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
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6.5. Drug-Free Workplace Policy. Consultant shall provide a drug -free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any an d all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its e lected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are speci fically named or otherwise asserted to be liable.

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Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business li censes, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contra ctor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Con sultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or a ction is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.
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Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.15. Conflict o f Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necess ary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.21. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental 102
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beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.24. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be de emed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unen forceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party , is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[Signatures appear on following page.]
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Bureau Veritas North America, Inc.

Rev. 05-2022
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT
__________________________________ Date: __________________________ Signature
__________________________________
[Name and Title]

CITY OF COSTA MESA
__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Ruth Wang
Risk Management
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Bureau Veritas North America, Inc.

Rev. 05-2022
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Jennifer Le
Economic and Development Services
Director
__________________________________ Date: __________________________ Raja Sethuraman
Public Services Director
__________________________________ Date: __________________________ Daniel Stefano
Fire Chief
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________ Carol Molina
Finance Director
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EXHIBIT A

SCOPE OF SERVICES
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SCOPE OF WORK

Permit Technician Staffing Services:

Development Services Department

1. Provide the services of a permit technician to cover the Planning Department Building Services public counter, answer phone calls, and issue permits.

2. Maintain communications with applicants, interested parties, property owners, homeowner associations, various governmental agencies, and other City departments.

Respond to inquiries about projects from residents and applicants.

3. Utilize City electronic and paper files to research previous and/or related permits.

Inspection Services:

Development Services Department
(Building Division)

1. Provide inspection services to assure that construction complies with approved plans and is in compliance with the most recently adopted codes, policies, and procedures.

3. Provide the services of a Certified Accessibility Specialist (CASp).

4. Recognize and require soil tests where evidence indicates soil instability.

5. Participate in re views with technical consultants, health and other government agency inspectors, City staff, and owners.

9. Inspect buildings alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

10. Inspect public right-of-way structures alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

11. Utilize City electronic and paper files to research related and/or previous cases.

12. Be available during an emergency or natural disaster to assist the Ci ty with inspection services.

13. Testify in court, if necessary.

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Fire Department

1. Provide inspection services to assure that construction complies with approved plans and is in compliance with the most recently adopted codes, policies, and procedures.

3. Participate in re views with technical consultants, health and other government agency inspectors, City staff, and owners.

6. Maintain a record of non -complying items and follow up to achieve resolution of such items. Record all significant construction-related activities and events such as work completed to provide a chronological and factual history of inspection on assigned construction projects.

7. Inspect buildings alleged to be substandard, unsafe, or unsightly to ensure the timely compliance with building codes and other ordinances and regulations, or the demolition of such structures.

8. Utilize City electronic and paper files to research related and/or previous cases.

9. Be available during an emergency or natural disaster to assist the City with inspection services.

10. Testify in court, if necessary.

11. Provide other duties as approved by the Fire Marshal

All documentation shall become the property of the City of Costa Mesa. All textual materials must be consistent with the word processing program in use by the City at the time the electronic version is submitted; currently the City utilizes Microsoft® Windows, Microsoft® Office 2000 format (Microsoft standard fonts must be used for documents). All graphics produced must be editable in Adobe® Photoshop® version 6 or higher and saved in a multi-layer graphics fi le format (a format that preserves multiple layers of clipart, images, and/or text in a single file). All map- based exhibits shall be provided in ESRI ArcGIS version 9.0 or higher format. All GIS data shall be provided in ArcGIS geo database or shape file format.

Public Services Department

1. Provide inspection services to assure that construction complies with approved plans and is in compliance with the most recently adopted codes, policies, and procedures.

2. Perform inspections on commercial, industrial, and residential construction projects to determine compliance with appropriate regulations and standards, including all local and state requirements.

3. Recognize and require soil tests where evidence indicates soil instability.

4. Participate in reviews with technical consultants, health and other government agency inspectors, City staff, and owners.

5. Assist in the coordination of job site conferences with technical consultants, engineers, 108
383
architects, representatives of the owner, equipment manufacturers, and subcontractors to review project requirements, and clarify or resolving any questions or problems prior to commencing work.

7. Maint
ain a record of non -complying items and follow up to achieve resolution of such items. Record all significant construction-related activities and events such as wor k completed to p ro vide a chronological and factual history of inspection on assigned construction projects.

8. In
spect public right-of-way structures alleged to be substandard, unsafe, or unsightly to ensure the time ly compliance with building codes and other ordinances and regulations, or the demolition of such structures.

9. Utilize City electronic and paper files to research related and/or previous cases.

10. Be available during an emergency or natural disaster to assist the City with inspection services.

11. Testify in court, if necessary.

Plan Check Services (Information)
Standard Plan Review: Proposals shall indicate how standard plan review of plans assigned to Consultant by the City of Costa Mesa will be accomplished. Standard review shall be completed in a maximum of 10 calendar days from the date the City assigns the plan for review.

For all Standard plan review the City charges the customer 65% of the Building Permit fee. The Building Permit fee is Based on Table 1-A of the 2019 California Building Code (Attachment 1) . The valuation is calculated based on the a ttached Building Valuation Data Table. The Consultant shall not charge the City more than 60% of the Plan Check fee. All revisions, modif
ications, and changes after the permit is issued shall be charged on hourly basis and shall not exceed $115 per hour.

The City shall accept the plans from the applicant and the applicant shall pay a surcharge as specified in the City’s fee resolution for expedited service. The City collects 25% of the Plan Check fee and the Consultant shall charge the customer 100% of the Plan Check fee. The Consultant shall complete its initial review in half the time specified by the City’s Standard Plan Review (10 calendar days). Time for recheck shall not be redu ced. Any subsequent revisions, modifications, or
changes shall be on hourly basis between the customer and the Consultant. The City reserves the right to modify the process of the collection of fees.

Large Public Projects: The City reserves the right to ask consultants to bid on plan check documents
for large public projects, such as, libraries, fire stations, etc. In such case, the City will solicit bids from its approved consultants and award the plan review to the lowest bidder.

Large Private Projects: If the City believes it is in the best intere sts of a customer proposing a signif
icant development wit h a strict schedule, the City may authorize the customer to negot iat e 109
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directly with a consultant to perform plan check services based on a schedule and fee that is acceptable to both parties.

All documentation shall become the property of the City of Costa Mesa. All textual materials must be consistent with the word processing program in use by the City at the time the electronic version is submitted; currently the City utilizes Microsoft® Windows, Microsoft® Office 2000 format (Microsoft
standard fonts must be used for documents). All graphics pr
oduced must be editable in Adobe® Photoshop® version 6 or higher and saved in a multi- layer graphics file format (a format that preserves multiple layers of clipart, images, and/or text in a single file). All map-based exhibits shall be provided in ESRI ArcGIS version 9.0 or higher format. All
GIS data shall be provided in ArcGIS geodatabase or shapefile format.

Plan
Check Services
Development Services Department
(Building Division)

1. Upon request of the City, consultant shall assign regular office hours to plan review positions to perform in-house plan check services.

4. E-mail plan check corrections to the des ignated Building Division staff and provi de pertinent building infor mation required on permit to the City when plans are approved.

6. Return plans to the City for the first check no later than City standards including re- submittals.

7. Turnaround timeframe for an expedited plan check is half the time of a regular plan check.

8. When requested, meet with developers and design professionals to address their questions on large and/or unique projects prior to plan check submittal.

9. Route plans to various City departments via plan technicians or electronically; consolidate comments; resolve internal inconsistencies; and present recommendations and revisions to the applicant.
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10. Maintain communication with applicants, interested parties, property owners, homeowner associations, various governmental agencies, and other City departments. Respond to inquiries about projects from residents and applicants in a timely manner.

11. Conduct site inspections to determine if the project has been completed in accordance with the final plans and specifications.

12. Manage the project schedule in accordance with City’s adopted timeframes.

13. Utilize City electronic and paper files to research previous and/or related permits.

14. Be available during an emergency or natural disaster to assist the City with inspection services.

15. Document all time tracking according to City requirements and specifications in a clear, concise, timely manner.

Fire Department

Plans may be assigned to consultants for review in one of two categories:

1. Fire Protection System Plan Review:
a. Proposals shall indicate how standard plan review of plans referred to the consultant by the City will be accomplished. Standard review shall be completed in a maximum of ten calendar days from the date the City assigns the plan for review. For all standard plan reviews, the City charges the customer 40% of the Building Permit fee. The Building permit fee is based on the Fire Prevention Fee Schedule. The proposal shall specify the percentage of the plan review fee charged by the City that the consultant shall keep for each application reviewed. If plan review fee(s) for a larger project exceeds a reasonable plan review cost recovery based on the project review time, the City reserves the right to request that the review be completed at the hourly review rate rather than the standard calculation. An example of the fee breakdown is:
b. Hood Suppression System – Fee is $360 + $7 per nozzle. A system with 10 nozzles would be
$360 + $70 = $430. $430 X 60% = $258 in permit fees. $430 X 40%= $172 in plan review fees. The proposal shall include the percentage of the $172 in the collected plan review fees that the consultant will charge for services, not to exceed 75%.
c. New NFPA 13 Sprinkler System – Fee is $775 + $7 per head. A system with 100 nozzles would be $775 + $700 = $1475. $1475 X 60% = $885 in permit fees. $1,475 X 40%= $590 in plan review fees. The proposal shall include the percentage of the $590 in the collected plan review fees that the consultant will charge for services, not to exceed 75%.

2. Fire and Life Safety Plan Review
a. Proposals shall indicate how standard plan review of plans referred to the Consultant by the City will be accomplished. Standard review shall be completed in a maximum of ten calendar days from the date the City assigns the plan for review. The proposal sh all specify the hourly cost of Fire and Life Safety plan review services that the consultant charges for each application reviewed. b. Expedited Plan Check
i. This process shall be employed when an applicant wishes to expedite the review of plans. The City shall accept the plans from the customer and the customer shall pay a surcharge as specified in the City’s fee resolution for expedited service. The city shall assign plans to a consultant, which shall receive its specified percentage of the surcharged fee imposed by the City. 111
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The consultant shall complete its initial review in half the time specified by the City’s standard for review. Time for rechecks shall not be reduced.

Public Services Department (Engineering and Transportation Services Divisions)

1. Upon request of the Public Services Department, consultant shall assign regular office hours to plan review positions to perform in-house plan check services.

2. Review construction plans and calculations for their compliance with the latest or applicable editions of the Standard Plans for Public Works Construction, the “Greenbook” specifications, Caltrans Standard Plans, Caltrans Specifications, City of Costa Mesa Standard Drawings, California Manual on Uniform Traffic Control Devices (CA-MUTCD), and other applicable governmental codes and regulations. Also, must review for compliance with the City’s Municipal Code, City’s standards, county, and state ordinances and regulations.

4. E-mail plan check corrections to the designated Public Services Department (Engineering Division and/or Transportation Services Division) staff and provide pertinent information
required on applicable permit to the City when plans are approved. Such information shall be provided on the transmittal form and shall include, but not limited to, work description, construction type, etc.

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ATTACHMENT 1

BUILDING PERMIT FEES
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ATTACHMENT 1

BUILDING PERMIT FEES
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EXHIBIT B

CONSULTANT’S PROPOSAL

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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com

PROPOSALPROPOSAL
RFP #22-12: ON-CALL INSPECTIONS, PLAN REVIEW,RFP #22-12: ON-CALL INSPECTIONS, PLAN REVIEW,

AND STAFFING SERVICESAND STAFFING SERVICES
CITY OF COSTA MESA CONTACT March 31, 2022
Jackqueline Nguyen
77 Fair Drive 1st Floor
Costa Mesa, CA
714.754.5630
[email protected]

CONTACT REGARDING PROPOSAL
Craig Baptista, Vice President - Facilities Division, West Region Bureau Veritas North America, Inc.
180 Promenade Circle, Suite 150
Sacramento, CA 95834
916.514.4516 (Office); 916.291.9151 (Mobile)
[email protected]
Proposal No. 3928563
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
2 TABLE OF CONTENTS
Cover Letter ..................................................................................................................................3 Background and Project Summary Section ..........................................................................5 Method of Approach ...................................................................................................................9 Qualifications of the Firm ........................................................................................................13 Key Personnel ............................................................................................................................20 Cost Proposal .................................................................................................................Separate Financial Capability ..................................................................................................................21 Disclosure ...................................................................................................................................21 Sample Professional Services Agreement ...........................................................................21 Forms to Accompany Proposal ..............................................................................................22 Appendix: Resumes and Certifications .................................................................................32 120
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
3 COVER LETTER
March 31, 2022
Jackqueline Nguyen
77 Fair Drive 1st Floor
Costa Mesa, CA
714.754.5630
[email protected]
Re: RFP #22-12 for On-Call Inspections, Plan Review, and Staffing Services Dear Ms. Nguyen,
Bureau Veritas North America, Inc. (BV) is pleased to present the following proposal to deliver On-Call Inspections, Plan Review, and Staffing Services to the City of Costa Mesa, CA (the City). Our submittal will highlight our experience providing similar services to other cities, counties, and municipal departments as well as to the City itself. We have the breadth and depth of resources, skills, and expertise needed to provide excellent permit technician, inspection, and plan check services to the City. We are an industry leader in the code compliance sector and take great pride in our ability to provide exemplary services to our clients.

It has been our pleasure to serve the City of Costa Mesa through the provision Fire and Building Plan Review, Inspections, and Permit Counter Services since 2007
. Our team of professionals has worked on numerous
projects for the City and learned a tremendous amount about fulfilling its requirements. With a full staff based locally who already possess a protracted understanding of the City’s policies and procedures, an established and successful working relationship with the City’s employees, and a robust allocation of resources, we are well positioned to deliver services of the very highest caliber. We greatly value our relationship with the City and believe we are the best firm to continue meeting its needs and demands.

We have provided professional services to nearly 200 agencies throughout California since 1975. We are keenly aware of the desire for high-quality customer service, timely reviews, reliability, responsiveness, and cost- effective solutions. Our commitment to providing accurate and appropriate solutions to our clients and ability to quickly and effectively meet the needs of the communities we serve makes BV an ideal partner. We are dedicated to providing a collaborative and solution oriented approach to the delivery of inspections and plan review services which will continue to foster a successful partnership.

We offer optimal solutions to deliver quality services:
• Unparalleled plan review and inspection expertise in the areas of Building, Fire, and Public Services • Established relationships to ensure timely service delivery, transparency, and responsiveness • Depth of resources and close proximity to maximize flexibility and deliver quality services • Licensed and certified professionals
• Electronic review and web-based document control best practices to consistently meet turnaround schedules and streamline communication
• Extensive and proven experience providing services in the City of Costa Mesa as well as the Southern California region
A unique feature of Bureau Veritas is the company, as a whole, is subject to the high standards of the ISO 9001:2015 Quality Management System. This system is applied to our entire operation and periodic audits certify the company continues to be in full compliance. This assures our clients that wherever our services are provided, they will be accurately prepared and the deliverables will be received in a timely manner. 121
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
4 COVER LETTER
Our partnership with the City of Costa Mesa will be managed out of our Irvine office (220 Technology Drive, Suite 100, Irvine, CA 92618; 949.860.4800), with support as needed from additional staff located in BV’s six supplementary offices throughout the state, enabling quick and efficient responses. The prime contact authorized to bind the firm will be Craig Baptista, Vice President, Facilities Division - West Region. Additionally, the firm’s Project Manager will be Trang Huynh, P .E., C.B.O., who has had the honor of serving the City for many years and possesses an extensive understanding of its standards and needs. The contact information for these individuals can be found below.

BV possesses the full compliment of personnel, resources, and expertise needed to deliver on the Inspection Services and Plan Check Services scope of work presented in RFP #22-12 and will not be collaborating with any subcontractors for the provision of services.

Our team looks forward to continuing its long, successful, and professional relationship with the City of Costa Mesa through unparalleled service delivery, promoting transparency in our work, improving efficiencies, and exceeding your expectations.

Sincerely,
Craig Baptista Trang Huynh, P .E., C.B.O.

Vice President - Facilities Division, West Region Regi onal Manager, Southern California Bureau Veritas North America, Inc. Bureau Verit as North America, Inc. 180 Promenade Circle, Suite 150 220 Technology Drive, Suite 100 Sacramento, CA 95834 Irvine, CA 92618
916.514.4516 (Office); 916.291.9151 (Mobile) 714. 431.4123 (Office); 714.487.4223 (Mobile) [email protected] [email protected] 122
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
5 BACKGROUND AND PROJECT SUMMARY SECTION

UNDERSTANDING OF THE CITY OF COSTA MESA

AND THE WORK TO BE DONE
BV has reviewed the City of Costa Mesa’s specific
required scope of services presented in RFP #22-12 and
is prepared to continue addressing the unique needs
and considerations associated with the provision
of On-Call Inspections, Plan Review, and Staffing
Services. BV possesses extensive experience with
regards to the delivery of the aforementioned services
for projects which require high quality customer
service, improved efficiency, and the capacity to work
with customers to resolve challenges with innovation
while ensuring public safety through the enforcement
of the State and City Codes and other applicable laws.

Furthermore, BV’s background with the City of
Costa Mesa extends beyond the provision of on-
call services as the firm has had the opportunity
to place in-house personnel including a Permit
Technician as well as Plan Review staff.

Plan Check
Services (Building
Division)
BV is the largest
plan review firm
in the United
States, providing
full service code
consulting and plan review services. The firm’s
personnel have performed and managed plan review
for thousands of projects. Project types include office and industrial, hotels, institutional occupancies,
single-family tract and custom homes, tilt-up shells,
tenant improvements, and infrastructure. BV’s staff
has considerable review experience of virtually
any structure requiring permits, plan reviews, and
inspections. Geotechnical, lab testing, and other
reports are considered in the plan review process.

The firm is well positioned to meet the needs of the
City and deliver discipline-specific plan reviews (e.g., structural, mechanical, access, street, drainage, map,
civil infrastructure, etc.)
The firm has specific experience working through
a variety of challenges including infill commercial
development, adaptive reuse and change of
occupancies of existing buildings, retrofit of un-
reinforced masonry or soft-story buildings, large
commercial shopping centers and mixed-use multi-
family developments, live-work projects, and high
tech, research and development facilities.

BV’s plan review services for the City shall endeavor
to adhere to current codes, with detailed plan review
letter comments, reference plan sheets numbers and
code sections, and two copies (one electronic) of
the plan review corrections list are provided for each
reviewed project. Services include recheck of plans
after the applicant has made corrections, review and
recheck of field changes, and deferred submittals and
review and recheck of additional work on the project
as needed.

BV has the capacity to continue providing the following plan review services to the City of Costa Mesa (the firm understands over 1,600 plan checks were performed
in 2021 and possesses the personnel and resources to
assist in the timely delivery of services associated with this workload):
• Architectural, fire and life safety plans examination • Structural plans examination
• Lot line adjustments
• Energy code plans examination
• Accessibility requirements including:
» Barrier free plans examination requirements
» Disabled access
» CASp
» ADA
• Mechanical, plumbing, and electrical code plans
examination
• Review and approval of alternate materials,
alternative design and methods of construction
• Green Building and LEED consulting including:
» LEED submittal consultation
» Green building consulting including CAL Green
» ENERGY STAR verification
» Energy efficiency audits
• Civil plans examination including:
» Grading and drainage
» NPDES/SWPPP
» Development
» Infrastructure
» Water and wastewater
» Sewer
• Fire plan review including:
» Fire sprinkler/fire alarm
» Smoke detection and dampers
» Underground
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
6 BACKGROUND AND PROJECT SUMMARY SECTION
Architectural Review
BV blends the knowledge of local conditions with a
large pool of California licensed or certified building safety experts equipped to handle all building
department needs. The firm is able to tailor its
solutions specific to the City as a result of having
provided plan review, inspection services, specialty
reviews, and municipal administrative support for over
40 years.

Structural Review
BV is uniquely qualified and experienced in structural
review and inspection. The firm has plan review
and inspection personnel which have specialized
experience with multifamily residential, hotels, resorts, retail, commercial, industrial, high-tech facilities, etc.

BV has several experienced structural engineers on
staff who are immediately available to tackle the City’s most complex projects. BV can provide a complete
structural review of design drawings, details, and
calculations for both vertical loads and lateral seismic and wind forces, in accordance with the California
Building Code structural provisions.

Mechanical Review
The California Building Code is supported by ancillary
codes such as the California Mechanical Code and any
others specifically designated and adopted by the City.

BV’s staff includes licensed and certified mechanical
engineers and inspectors who have the knowledge,
training, and experience necessary to review plans
for compliance with these codes. Firm staff, who
are available immediately to the City, have reviewed
heating, cooling, distribution and return air systems,
hoods, and product conveyance system plans for a
variety of projects including single family residential, multi family residential, custom homes, resorts, and
hotels.

Plumbing Review
The California Building Code is supported by ancillary
codes such as the California Plumbing Code and any
others specifically designated and adopted by the City.

BV’s staff has the knowledge, training, and experience
necessary to review plans and inspect construction for
compliance with these codes. The firm has licensed
and certified mechanical engineers on staff to assist
with plumbing reviews when needed. Firm staff have
reviewed fuel gas, medical gas, potable and non-
potable water piping and waste piping systems, and
rainwater system plans for single family residential,
multi family residential, custom homes, resorts, and
hotels.

Electrical Review
Electrical review and inspection to verify energy
compliance is included in all projects in accordance
with mandates from the applicable energy standards
for non-residential construction. The firm has licensed and certified electrical engineers and inspectors with
extensive plan review and inspection experience
which have reviewed service installation, transformers, emergency power, panel distribution, single line
diagrams, power, and lighting system plans for single
family residential, multi family residential, custom
homes, resorts, and hotels.

Green Building Review
BV has plan review engineers, plans examiners, and
inspectors who are well versed and experienced
with energy code compliance. Firm staff have been
involved at various levels of energy code development
in California and are certified to review and inspect
for energy codes. BV staff have reviewed plans, and
inspected projects, which incorporate new technology,
and complex energy code compliance. The firm has
staff available to the City who are CAL Green Certified.

Permit Technician Staffing Services
BV is available to work and build positive relationships with the City’s staff to seamlessly staff the Planning
Department Building Services public counter, issue
counter permits, answer plan review or inspection
questions, and assist applicants, interested parties,
property owners, homeowner associations, various
government agencies, and other City departments with
a high level of customer service. BV will provide the
City with ICC certified Permit Technicians and services may include, but are not limited to, the following:
• Interface with the public, internal staff, and related departments and assist with building, planning,
engineering, and fire permit requirements,
applications and permit fees, application filing
procedures and processing, and permit status
• Review permit applications for completeness
• Accept, login, and route plans
• Calculate and/or collect fees
• Issue permits
• When authorized, review and issue counter permits
• Maintain permit records
• Use jurisdiction permitting programs and/or
software
• Provide assistance with general office and
administrative duties as assigned
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
7 BACKGROUND AND PROJECT SUMMARY SECTION
Inspection Services (Building Division)
BV inspectors are ICC certified and have extensive
experience in the construction trades as well. Fast
track projects may be built into small phases based
on incremental design and fabrication steps. In such
cases, the firm’s inspection team keeps daily logs to
track corrections and plan review changes.

BV’s inspection teams also have the capacity to
provide on-call building inspection services to
cover staff vacation time, peak work loads (the firm
acknowledges approximately 250 inspections are
performed weekly in the City), specialized inspection
activities, and any other situations which may arise.

These activities may include next-day inspections and
same-day response to important or urgent requests.

BV’s building inspection services can be adjusted to
provide a high level of coordination specifically suited to the design-build concept.

CASp Services
BV’s team has CASp certified individuals who are
able to respond to the needs of the City of Costa
Mesa quickly. Accessibility plans for the City will be
reviewed by a CASp professional and the firm currently
provides CASp certified individuals to multiple
jurisdictions in California to meet the requirements of SB 1608. Additionally, the team includes ICC Certified
accessibility plans examiners and inspectors who
routinely conduct accessibility reviews of projects
throughout the State from minor restroom upgrades to
significant ADA compliance improvements.

Fire Safety Services
Fire Inspections
BV can place an experienced fire inspector for a
single project, to augment existing staff, or cover
staff vacations and other leaves of absences. If the
Fire Department wishes, the firm can even provide
all fire inspection on a daily basis (BV understands
approximately 50-60 fire inspections are performed
in the City per month). Systems and components BV
inspect include, but are not limited to:
• Fire sprinklers, including systems beginning at the
property line, as directed
• Fire pumps
• Fire alarm systems
• Automatic suppression systems, including Halon,
FM200, and CO2
• Hoods
• Duct extinguishing systems
• Exits
• Emergency Lighting
• Voice evacuation systems
• Fire permit inspections
Additionally, the firm can provide annual inspections
of all aspects of the fire permit requirements. BV can
provide inspections annually, biannually, triennially,
every five years, or any other length of time as
mandated by the adopted codes.

Fire Plan Review
BV staff have the capacity to consult closely with
the Fire Department Chief or their designated
representative on any areas which require code
interpretation or where alternate methods are being
proposed and considered. The firm’s proposed fire
plan check engineers have specific experience working
with multiple types of facilities to ensure compliance
with applicable codes, standards, and amendments,
including CFC, CBC, the Adopted National Fire
Protection Standards, the California Health & Safety
Codes, CSFM, and U.L. BV’s experience includes
written comments and verbal communication with
applicants to better understand requirements and
provide direction for compliance, as well as close
communication with fire departments to clarify
policies, code interpretations, plan review status, and procedures. The firm’s staff have reviewed hundreds
of projects for fire safety components, including
NFPA 13, NFPA 72, and NFPA 101, among others. All
personnel assigned to the Fire Department’s projects
(BV acknowledges the current fire plan check workload
in the City is approximately 500-600 plan checks
annually) will have the necessary materials, resources, and training available to conduct plan reviews,
including copies of applicable local amendments,
policies, procedures, and forms.

BV’s fire plan reviews include, but are not limited to, the following:
• Fire sprinkler systems with hydraulic calculations
• Fire alarm systems, including pre-recorded voice
evacuation systems
• Smoke detection and dampers
• Fire pumps
• Standpipe systems
• Underground water systems for fire suppression
systems
• Architectural, fire and life safety plans examination 125
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
8 BACKGROUND AND PROJECT SUMMARY SECTION
• Mechanical, plumbing, and electrical code plans
examination applicable to fire construction and
requirements
• Review and approval of alternative materials/
alternative design methods of construction
• Fire plan reviews for the Department’s entitlement
and development process
The firm possesses the resources and personnel to
assist the City in timely service delivery associated with the approximately 500+ fire plan checks performed
annually.

Public Services Department Services
BV’s extensive experience providing Plan Review
Services to other public agencies enables the firm
to evaluate items which are essential to providing
effective services to the City.

BV offers services which range from reviewing a
single, complex or unique project to handling all plan
review needs for an entire jurisdiction. BV’s staff is
dedicated to providing the highest level of customer
service and ensuring all work is in conformance with all requirements. The firm’s resources can be adjusted on
fast-track projects to meet demanding schedules, as
needed.

Plan Review Compliance Standards
The firm’s professional staff evaluates all city, state, and federal requirements applicable to the project
before beginning a review. Requirements for civil
infrastructure originate from multiple sources including statutory requirements, local ordinances and design
guidelines, federal requirements such as ADA and
NPDES, state requirements including the requirements
of any affected utilities, districts, or agencies.

Civil infrastructure and site plans are reviewed for
conformance to the following quality standards:
• Greenbook
• Caltrans Standard Plans and Specifications
• Geotechnical Report recommendations
• Conditions of Approval of the use permit or
Tentative Map
• Municipal Code and local ordinances
• Jurisdiction’s design guidelines and standard plans
and specifications
• ADA and Title 24 accessibility standards
• NPDES C.3 requirements when applicable
• Environmental mitigation requirements
• Requirements of affected outside agencies and
utility districts
BV’s professional plan checkers will provide a
comprehensive assessment of the conformance
of submitted improvement plans to these quality
standards as well as others required by the City of
Costa Mesa.

Improvement Plan Review
The following outlines the firm’s typical scope of
services for the review of plans:
• Grading plans
• Storm drain plans
• Street improvement plans and traffic signal plans
• Tenant improvement plans
• Water, sewer and reclaimed water pipeline plans
• Water, sewer and reclaimed water mechanical and
electrical plans
• Structural plans, technical specifications, and
structural calculations for retaining walls, sound
walls, bridges and other structures and structural
components
• Structural and technical calculations, studies, and
reports associated with various plan submittals
• Tract and parcel maps
• Records of Survey
• Lot line adjustments
• Easement documents
• Water Quality Management Plans (WQMP)
• Other plans, drawings, specifications, and
surveying documents as needed
Prompt delivery of quality plan reviews is the hallmark of BV’s service. To achieve this, it is important for
the plan examiner to see the “big picture” during
the approval process and to expedite the review
while assuring adherence to all City standards and
requirements.

Public Infrastructure/Storm Water Inspections
BV’s civil inspectors have valid certifications as
Public Infrastructure Inspectors (CPII) or comparable
certifications or educations. Additionally, they possess valid California Storm Water Quality Association
(CASQA) certificates as a Qualified Storm Water
Pollution Plan SWPPP Practitioners (QSP) and have
a minimum of three years of professional experience
to qualify for Envirocert International requirements
to be a Certified Erosion Sediment and Storm Water
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9 METHOD OF APPROACH
Inspector (CESSWI) as a precondition to qualify for the CASQA QSP examination.

BV field personnel have many years of experience
inspecting major road improvement projects, wet
utilities, business parks, shopping centers, new
residential housing developments, infrastructure, and
public right-of-way projects. The proposed team
has specific experience working with infrastructure,
mass grading, roads, sidewalks, curb and gutter,
underground utilities, AC overlay, sub grade, structural, irrigation, landscaping, and water quality/stormwater
compliance.

BV staff are available to provide on-site extension of
public engineering staff to interface with designers,
developers, property owners, contractors, and
permitting agencies to develop, construct, and close-
out projects.

BV inspectors are well versed in the unique
documentation and record keeping requirements for
land development and public agency projects, such
as force account work, quantity sheet calculations and
records, and staffing and equipment identification.

Many of the firm’s inspectors have years of
experience working as tradesmen and supervisors for
construction contractors, and this experience allows
for BV inspectors to anticipate job-site problems, and
offer constructive recommendations for solutions.

Disaster Support Services
For more than 40 years, BV has been providing
specialized building, engineering, fire, environmental
health departments, and emergency/disaster response
services to agencies throughout the United States.

The firm has the recent continuous experience, staff
expertise, and resources to execute a large range of
disaster support services. BV is the ideal candidate to deliver these services due to its relationship with other post-disaster recovery and rebuild efforts, including
the Cities of Malibu and Santa Rosa in response
to the Tubbs and Woolsey Fires and the delivery
of emergency response and recovery services for
Hurricane Harvey, the Oakland Fires, the Loma Prieta
Earthquake, and the Napa Earthquake.

In the event of a disaster BV’s team is ready to assist with establishing and staffing a disaster recovery-
centered office which offers permit intake, processing, record support, plan review, and inspection services.

The firm can identify a team of engineers, plans
examiners, and inspectors who will be immediately
available and can report to the City of Costa Mesa on
short notice.

BV’s team is flexible in the services it can provide
related to disaster support. The firm can propose
a wide range of positions and personnel and
understands if the City selects only a portion or
all proposed services. BV’s approach to staffing
the department will include a variety of tasks,
communication with the City and other consultant
staff, and monitoring of staffing levels.

METHOD OF APPROACH
Implementation Plan
Due to BV’s established and successful relationship
with the City of Costa Mesa the firm will be able to
seamlessly facilitate service delivery for the contract which will be executed as a result of RFP #22-12 with
little to no time needed for ramp up or adjustment.

BV will continue to work with the City to identify and
assess immediate needs for plan review, inspections,
and staffing services. The firm’s project managers will continue to meet with the City regularly to evaluate
workload and adjust staffing levels. Additionally,
BV regularly conducts surveys and interviews and
holds periodic internal stakeholder meeting in an
effort to ensure the firm is fully apprised of customer satisfaction. Furthermore, BV has formulated a Quality
Control program which is used to effectively manage
the plan review workflow. Through the firm’s CARE
(Coordinator, Analyst, Reviewer, Expert) Program, BV’s
team of professionals ensures thorough, accurate, and
consistent services.

Detailed Description of Efforts to Achieve Client
Satisfaction and Scope of Work
BV highly values customer feedback and works
diligently to gather information from the firm’s clients regarding the services provided, staff, and other areas relevant to the contract. For the City of Costa Mesa
BV’s team will request feedback on a regular basis,
typically quarterly, to gauge the effectiveness of the
firm’s services and support. BV will also discuss the
staff provided to the City and, if necessary, make
adjustments to better interface with the City’s team.

Detailed Project Schedule Identifying All Tasks and
Deliverables to be Performed
Plan Review Methodology
BV’s proposed team is well versed in the City of Costa
Mesa’s requirements and is fully prepared to continue
the provision of plan review services. The firm has
extensive public sector experience, which assures
the public’s interests are fully protected. BV believes technical competence, while expected, is not enough.
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10 METHOD OF APPROACH
Experience and careful, thorough consideration of
issues and impacts is needed in addition to the purely
technical considerations. The firm has devoted a great
deal of time and effort over the years to refining its
approach and developing documentation to assist
clients and train staff in understanding plan review
procedures.

BV will work to ensure submittals are properly
coordinated and tracked by following an established
internal plan check coordination process in which
each plan received for review is entered into the firm’s Protrack database, processed, and returned on time to
the client. BV’s plan tracking procedures are designed
to track each submittal throughout the review process
and maintain accurate and comprehensive records for
each submittal. To accomplish this the firm will:
• Screen and log each application to assure they are
routed to all plan reviewers in a timely manner.

The log serves as a tracking device to assure
turnaround times and completeness of the review.
• Submittals are reviewed for compliance with all
relevant state and City requirements.
• Plan reviews will be done in accordance with local,
state, and federal regulations with which local
jurisdictions are mandated to enforce as well as all
codes and ordinances in effect by adoption at the
time of plan review. Preliminary consultations via
telephone or virtual conferencing will be provided
to the applicant upon request, to assist and guide
them in the design and plans preparation process.
• Information shown on each permit application
is verified. Construction valuation is based on
information provided by the City and compared to
estimates provided by the applicant.
• Provide a thorough architectural, structural, and/
or civil review of design drawings and details for
compliance with the applicable California Codes
and other ordinances and provisions. These
reviews can also be performed on revisions to
plans which have previously been approved for
permit issuance.
• Plan review management.
• BV assures corrections are handled as quickly and
as clearly as possible. The firm’s goal is to help
the applicant through the plan review process. All
corrections are identified based on compliance
with specified codes and regulations.

Generally, corrections are identified in two ways. Notes are made on plans during electronic review or on hard
copy plans, if appropriate, and a correction letter is
generated detailing what items need to be addressed
before plans can be approved. The City shall approve
the development of any customized correction
sheets. Correction sheets for specific projects shall
be forwarded to the City along with a cover memo
containing at least the following:
• Work Description
• Type of Construction
• Occupancy
• Floor Area
• Number of Stories
• Sprinkler Requirements
• The date(s) plans were received and reviewed by
BV
• The date(s) the applicant was notified of completed
plan reviews
• The name and telephone number of the applicant
During the plan review process, BV is prepared to
meet with the applicant or architect/engineer, City
employees, consultants, or stakeholders at any time.

Telephone discussions or meetings at project sites
are welcomed to assure any plan review issues are
handled efficiently. BV’s goal is to issue approved plans as quickly as possible but in full compliance with laws, codes, ordinances, and regulations. Upon completion
of the plan review, the following information package is prepared and logged as a minimum:
• Completed plan review documents which include
signoffs
• Transmittal letter documenting any conditions
associated with issuance of a permit, if any
• Marked up plan review documents
• Two sets of approved building plans stamped
“approved for permit issuance”
• Backup documents and reports
• All documents shall be provided in a format desired
by the City
Inspection Methodology
BV will provide the City with ICC certified personnel to provide the following services:
• Read and study project specifications, plans,
and drawings to become familiar with project
prior to inspection, ensuring structural, civil, or
architectural changes have been stamped as
approved by appropriate authority and recognizing
the need for and requiring plan checks for
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11 METHOD OF APPROACH
electrical, plumbing, and mechanical code requirements. • Perform and document inspections on construction projects to determine all aspects of the project such as foundations, building, electrical, plumbing, and mechanical systems conform to the applicable building codes, zoning ordinances, energy conservation, disabled access, and NPDES requirements including known local, city, state, and federal requirements.
• Review plans for construction, civil, plumbing, electrical, and mechanical details prior to making inspection. • Bring to the attention of the City for approval of certain changes in building, plumbing, mechanical, electrical, and related work consistent with code and ordinance requirements. • Participate in reviews with fire, health, and other government agency inspectors, as well as owners. • Maintain a record of non-complying items and follow up to resolution of such items. • Upon request, the firm will inspect existing buildings for substandard, unsafe conditions and/or fire damaged buildings
Plan Review and Inspection Turnaround Times
At the City’s request, BV can provide plan review activities on a fast-track basis. Turnaround times for each submittal will relate to the size and nature of the project and its impact on the construction schedule. To reduce turnaround times for plan review, the firm can use electronic submittals, phased submittals, conference calling, and videoconferencing.

BV has established long-term partnerships with numerous agencies, including the City of Costa Mesa. The firm understands accuracy, efficiency, and integrity in all aspects of professional services are required. Testimony to its professional excellence is the fact it has provided services to many of its municipal clients since their incorporation. Because of the firm’s large pool of accessible resources it is able to assemble experienced personnel in order to help with project schedule recovery when necessary. BV’s team will maintain efficient turnaround times on all reviews as a key measurement of its performance for plan review services. The schedule presented below is representative of the review times associated with the type of construction the City can anticipate.

Project Type Initial Review
(working days)
Recheck
(working days)
Expedited
Review
(working days)
Expedited
Recheck
(working days)
Complete Single-Family Projects 7 5 5 3
Revisions, Deferred Submittals, Solar
Projects, Small Projects 5 3 3 3
Complete Multi-Family Projects* 10 5 5 3
Commercial/Industrial Projects* 10 5 5 3
Commercial/Industrial Interior
Improvement 7 5 5 3
* Large/Complex project time frames will be negotiated on a project by project basis Inspection Response Times:
• Perform all inspections on the following day after receiving inspection requests • Weekend and emergency response type of inspections are available upon request 129
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12 METHOD OF APPROACH
Detailed Description of Specific Tasks Required
From the City
BV requests from the City the complete submittal
when conducting a plan review. For permitting
the firm requests from the City the guidelines for
issuing a permit. BV also assume the City will have
the final authority when making code decisions or
interpretations. The firm will provide the proposed
team with the equipment and code books necessary
to perform inspection services.

Innovative or Creative Approaches to Providing
Services
BV will continue to offer flexibility for the City. Should a plan reviewer, inspector, or permit technician be
needed part time, as needed, or full time, the firm’s
team will be able to adjust and mobilize to fully meet
the workload levels of the City. BV’s close proximity
to the City enables the firm to respond to urgent or
emergency requests or situations as well as to meet
in person with members of the City’s team, designers,
contractors, or project owners. BV’s goal and priority
is to provide exceptional plan review, inspection, and
permitting services without being a roadblock or delay
projects. BV will work with designers, contractors, and owners to efficiently remedy nonconforming issues by
meeting in person to discuss, holding conference calls, or communicating via email.

Electronic Plan Review Capabilities
Electronic plan review uses a software which presents
customers with a convenient alternative solution to
printing and delivering paper plans to City offices at
zero cost. This modern solution has become especially
valuable as municipalities seek to continue service
delivery to their communities while focusing on their
health and safety during the COVID-19 crisis.

The proposed personnel have extensive experience
using many commonly used platforms such as Accela,
CityTech, ProjectDox, Bluebeam, Central Square, and
Cityworks.

By utilizing Bluebeam with electronic plan submittal
and commenting, as well as Adobe Acrobat and other
software, the firm’s plan reviewers can quickly and
accurately review plans for compliance with applicable
codes; this allows for economical movement of plans
and quick turnaround, eliminating shipping time and
costs. In this way, electronic plans with comments can
be viewed and discussed as needed to resolve issues
quickly and efficiently.

As part of this process, plans are first submitted as PDF files via a secure and confidential FTP site in which
the City of Costa Mesa also has access. BV’s staff then reviews these plans and places comments and redlines
directly on the plans, corresponding to areas needing
revisions. Next, redlined plans with comments are
forwarded to, or placed on, the secure FTP site for the designers, engineers, and architects. Plans can then
be revised and resubmitted via the same method
described. Once all items are resolved, hard copy plans are sent to BV for approval stamps and signatures.

Electronic plan submittal and commenting allows for
economical movement of plans and quick turnaround.

Plans with comments can be viewed and discussed as
needed to resolve issues quickly and efficiently.

BV has successfully implemented and utilized digital
plan review in over 60 federal, state, and local agencies for multiple years.

Quality Assurance Program
All BV associates all share the responsibility
for continual improvement of the firm’s quality
management process and believe the program,
supported by the BV business model and its code of
ethics, will ensure the continual delivery of high quality products and services to the City of Costa Mesa. In
doing so, the firm will continue to establish itself as City’s preferred supplier in conformity assessment
and certification services in the fields of quality
assurance, health and safety, environment, and social
responsibility (QHSE).

The firm’s quality management system provides the
framework for continual improvement of its internal
management processes and resources which will in
turn add value for the City through the services offered and delivered. In addition, BV’s quality management
system gives the company and the City the confidence
that the provision of services and products will
be delivered consistently to predetermined high
standards worldwide.

Budget Controls and Billing
Related Quality Assurance -
FLEX
Budget control is achieved
by closely monitoring work
assignment labor and direct
expenses. Work reports must be
completed by each individual
and the labor hours must be approved by the project
manager before being charged to the City. Similarly,
expense reports and other direct expenses must be
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13 QUALIFICATIONS OF THE FIRM
approved by the project manager prior to entering the
cost data system.

To ensure optimal administration of the main
functionalities of contract management and the
facilitation of billing related quality assurance BV
utilizes FLEX, a software developed by J.D. Edwards
World Solution Company. FLEX is a reference
repository which is comprised of all billing and
contractual information (invoices, work assignments,
expenses, labor reports, project reports, etc.). This
state of the art system assists BV in implementing
and maintaining a number of budget and cost control
processes which:
• Ensures data integrity and allows for a flexible and
secure billing process
• Enhances billing efficiency and productivity
• Minimizes revenue leakage by monitoring its
sources through control reports
FLEX ensures contract and budget control via
standardized features and alignment of project
information in real time. Additionally, the system is
designed to promote contract follow up from project
outset to closing which helps to establish and maintain optimal communication.

Project Management and Schedule Controls -
Quickbase Protrack
Work assignment schedules will be managed on
several levels. The project manager will maintain
regular contact with the City’s project manager to
communicate the project status and progress on
deliverables. In addition, an internal schedule including critical milestones and deliverable due dates will be
established prior to initiating the task work. This allows ample time for editorial and technical review, changes, and assurance in schedule compliance.

In order to efficiently and effectively track project
workflow BV employs Protrack, a quality assurance
software solution created by Quickbase. This custom-
built program was developed specifically to meet the
needs of the firm and enhance its project management
capabilities in service to its clients. Protrack monitors numerous pieces of project data in real time including, but not limited to, project schedule status, active
projects by office, project type, number of active
projects per client, weekly number of new projects
initiated, and much more. The program’s dashboard
allows users to generate reports which can provide
an overall snapshot of BV’s current activities or can be filtered to present precise details regarding a specific project or client. The crucial information monitored
in Protrack not only aids in maintaining schedules
and project turnaround times but also gives the firm
the capacity to make decisive course corrections
which ensure deliverables of the highest caliber and
complete customer satisfaction. Furthermore, Protrack
is designed to work collaboratively with BV’s billing
and invoicing software, FLEX, to enable the consistent
completion of projects on-time and on-budget.

QUALIFICATIONS OF THE FIRM
Firm Overview and Qualifications
BV is highly qualified to continue to support the
needs of the City of Costa Mesa and its nearly 115,000
residents and is dedicated to meeting all of the
requirements of the RFP by providing experienced,
expert staff who will deliver timely, convenient, and
responsive On-Call Inspections, Plan Review, and
Staffing Services.

Bureau Veritas is a multi-national corporation with
a history which includes 194 years of providing
worldwide regulatory compliance service to industry
and governmental agencies. Founded in 1828,
Bureau Veritas is a global leader in quality assurance, health, safety, and environmental (QHSE) solutions.

Recognized and accredited by the largest national
and international organizations and with over 80,000
employees, Bureau Veritas has unparalleled resources
to manage projects requiring a broad range of
expertise across vast geographies. With operations
in 140 countries and all continents, Bureau Veritas
draws on the synergies between its local teams and
dedicated technical centers worldwide.

Within the United States, Bureau Veritas North
America, Inc., a corporation incorporated in the
state of Delaware in 2003, is recognized as being the
largest code compliance firm in the nation with over
4,000 employees working out of 200+ offices. Many of
the firm’s staff have been public agency employees or
augmented public agency personnel who know and
understand government processes. Consequently,
BV is ready to step in immediately at whatever level
the City requires and continue to bring one integrated
source to meet its needs.

The firm’s team has the capability, knowledge, and
experience to complete simple and highly complex
plan review and inspections and any other requested
services. BV is the largest plan review firm in the United States, with a long-established operation in California.

Additionally, the firm has provided other building
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14 QUALIFICATIONS OF THE FIRM
for 45 years. BV’s staff is registered, certified, and dedicated to the firm’s municipal clients.

BV will always strive to deliver excellent service and work hard to meet and exceed the City’s expectations regarding all agreed upon turnaround times. The firm’s proposed program establishes a process to ensure the City will receive only the highest quality inspections. BV’s objective for the City will be to verify compliance with the City’s adopted building codes, zoning ordinances, drainage regulations, and other adopted ordinances, polices and standards, as well as any relevant program standards and requirements.

BV’s staff knows the value of clear and transparent communication and how to work together as a team in conjunction with a jurisdiction. This philosophy is put into practice on all of the firm’s projects and is a great value to its municipal clients. BV’s intimate familiarity with the City of Costa Mesa, exceptional attention to customer service, large pool of experienced personnel, and ability to provide value added services, including virtual inspections upon request, make BV the optimal choice for meeting the City’s ongoing Plan Review and Inspection needs.

Requested Corporate Information
• Corporate Office Address: 1601 Sawgrass Corporate Parkway, Suite 400, Ft. Lauderdale, FL 33323 • First and Last Names of Officers:
» Shawn Till, Executive Vice President and Chief Executive Officer » Heather B. Bush, Esq., Vice President, General Counsel, and Compliance Officer » Linda Davachi, Chief Financial Officer and Treasurer
» Hillaire Fournier, Deputy Chief Financial Officer and Deputy Treasurer » Ronald Stupi, Chief Operating Officer and Senior Vice President » Gus Guerrero, Vice President and Chief Operating Officer - Facilities Division • Local Office Address: 220 Technology Drive, Suite 100, Irvine, CA 92618 • Date Local Office Opened: 2019
• All Businesses Owned or Controlled by BV or Business Manager Doing Similar Business in California Under Another Name: Not Applicable
• All Businesses for Which BV or BV’s Business Manager is or was an Officer, Director, or Partner Doing Similar Business in California Under Another Name: Not Applicable • Number of Years in Business Under Present Business Name: 194 years (Bureau Veritas); 19 years (Bureau Veritas North America, Inc.)
List of Current and Previous Contracts Similar to the Requirements for Costa Mesa BV has extensive experience in the provision of On-Call Inspections, Plan Review, and Staffing Services to the City of Costa Mesa, throughout the state of California, and across the United States. The most important selection criteria for clients who choose BV is expertise. Having provided building and safety services for over a century, the firm is the foremost expert in the field. The firm’s greatest asset is its reputation. This reputation comes from the best experts in the industry, all acting with the utmost integrity and ethics. The following pages provide a sampling of demonstration of successful experience which exhibits technical competence and specialization in projects similar in scope and complexity to the proposed work indicated in the City of Costa Mesa’s RFP . 132
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15 QUALIFICATIONS OF THE FIRM

FIRE AND BUILDING PLAN REVIEW,

INSPECTIONS, AND PERMIT COUNTER

SERVICES
City of Costa Mesa, CA
CONTACT: ZIAD DOUDAR, BUILDING OFFICIAL
ADDRESS: 77 FAIR DRIVE, COSTA MESA, CA 92628
TELEPHONE: 714.754.5604
EMAIL: [email protected]
DATES OF SERVICES: 2007 - PRESENT
BV has provided Building Plan Check services for residential and commercial properties to the City of Costa Mesa since 2007. The firm also provided counter technician services as an on-site extension of staff. Additionally, BV has placed a registered civil engineer to assist with all building plan check needs. BV also provides third party plan review for projects in the City. Select projects include: Tesla’s maintenance and repair facility and support offices; AAA (Inter-insurance Exchange); The Irvine Company/White Box; Meridian Link; Buffalo Wild Wings; Legacy Red Hill Center.

PLAN REVIEW, INSPECTION, CODE

ENFORCEMENT, AND PERMIT PROCESSING

SERVICES
City of Garden Grove, CA
CONTACT: DAVID DENT, BUILDING OFFICIAL
ADDRESS: 11222 ACACIA PARKWAY, GARDEN GROVE, CA
92840
TELEPHONE: 714.741.5343
EMAIL: [email protected]
DATES OF SERVICES: 2017 - PRESENT
BV was selected to provide plan check, inspection, code enforcement, and permit processing services to the Building Division of City of Garden Grove. Projects include commercial, retail, tenant improvements, single and multi-family residential projects. Select projects include: Garden Brook Senior Village (8 story mixed- use steel framed building, 380,000 SF building with 2 floors of commercial and office uses and 6 floors of 394 senior housing units) and a new hotel/retail project (769 room hotels, parking structure and 60,000 SF of retail, restaurants, and office spaces).
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16 QUALIFICATIONS OF THE FIRM

PLAN REVIEW AND INSPECTION SERVICES
City of Redondo Beach, CA
CONTACT: KEVIN O’FLAHERTY, INTERIM CHIEF BUILDING

OFFICIAL
ADDRESS: 415 DIAMOND STREET, REDONDO BEACH, CA 90277
TELEPHONE: 310.318.0636 EXT. 2614
EMAIL: [email protected]
DATES OF SERVICES: 2021 - PRESENT
BV has provided plan check and inspection services to the City of Redondo Beach since 2021. Plan reviews for commercial, industrial, and complex residential projects include architectural, structural, grading, mechanical, plumbing, electrical, accessibility, Calgreen, energy plans, calculations, reports, and specifications for compliance. Accessibility plans are reviewed by CASp. The firm provides ICC certified, experienced inspectors to conduct inspections of all phases of construction to ensure compliance with approved plans, laws, regulations, codes, ordinances, policies, and rules, including but not limited to, those relating to structural integrity, fire and life safety, electrical, plumbing, HVAC, energy conservation, accessibility, grading and site work.

FIRE PLAN REVIEW SERVICES
City of Oceanside, CA
CONTACT: DAVID PARSONS, DIVISION CHIEF/FIRE MARSHAL
ADDRESS: 300 NORTH COAST HIGHWAY, OCEANSIDE, CA 92054
TELEPHONE: 760.435.4313
EMAIL: [email protected]
DATES OF SERVICES: 2013 - PRESENT
Under the direction of the Division Chief BV has delivered fire plans examiner services to the City of Oceanside since 2013. These services include, but are not limited to, the provision of comprehensive and accurate fire and life safety plan review and inspection services to ensure compliance with applicable Federal, State, and local safety laws, ordinances, and codes; the review of site plans for access and water supply; the review of building and tenant improvement plans; the review of fire protection systems including fire sprinkler, fire alarm, and kitchen hood extinguishing systems; and reviewing other types of plan reviews as part of various code permitted activities. 134
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17 QUALIFICATIONS OF THE FIRM

BUILDING AND CIVIL ENGINEERING PLAN

CHECK AND INSPECTION SERVICES
Orange County Public Works
CONTACT: HADI TABATABAEE, BUILDING OFFICIAL
ADDRESS: 333 W. SANTA ANA BLVD., SANTA ANA, CA 92701
TELEPHONE: 714.667.8843
EMAIL: [email protected]
DATES OF SERVICES: 2012 - PRESENT
BV has provided map review, civil engineering, and building plan review and inspection services for over eight years to Orange County Public Works (OCPW). The firm is the prime consultant for the aforementioned services to the County. Prominent projects the firm has worked on with the agency include:

The Rancho Mission Viejo (The Ranch) Development - BV is currently providing building plan check and map check review of various projects and backbone infrastructure associated with Planning Area 1 of the Ranch Plan. The 23,000- acre development is composed of 6,000 buildable acres. This development is projected to have a total of 14,000 dwelling units along with approximately 17,000 acres of open space. Firm staff review tentative maps, site development plans, rough grading and precise grading plans, Runoff Management Plans, hydrology and hydraulic studies, Water Quality Management Plans, revetment plans, storm drain plans, and street improvement plans, checking for conformance to the County of Orange standards and regulations, easements and right-of-way requirements and for conformance to the conditions of approval. BV is currently collaborating with OCPW as they prepare to begin the next Planning Areas of this development. The scope of these next phases includes the development of 3,313 gross acres (2,666 development acres and 647 open space acres), 7,500 maximum dwelling units, over 3.2 million sq. ft. of non-residential development, a 201 acre urban activity center, a 19 acre neighborhood activity center, and a 50 acre business park.

John Wayne Airport - BV’s surveying personnel performed a field design survey along the western shoulder of the San Diego Freeway (Interstate 405) for the final engineering design of an exit ramp to the Main Street Parking Facility. Conventional cross sections were taken and were tied to the existing airport control network. The digital data was then translated into a digital terrain model and basesheet for final design. 135
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18 QUALIFICATIONS OF THE FIRM
Over the past 40 years, BV has served nearly 200 jurisdictions throughout the state of California. The following presents a partial list of clients to which the firm has had the pleasure of working with in Southern California. • City of Agoura Hills
• City of Aliso Viejo
• City of Alpine
• City of Anaheim
• City of Anza
• City of Beverly Hills
• City of Blythe
• City of Brea
• City of Burbank
• City of Carson
• City of Cathedral City
• City of Chino
• City of Chino Hills
• City of Chula Vista
• City of Commerce
• City of Corona
• City of Costa Mesa
• City of Covina
• City of Culver City
• City of Desert Hot Springs
• City of El Centro
• City of Escondido
• City of Fillmore
• City of Fontana
• City of Fullerton
• City of Garden Grove
• City of Glendale
• City of Hesperia
• City of Huntington Beach
• City of Imperial County
• City of Indio
• City of Irvine
• City of Irwindale
• City of Jurupa Valley
• City of La Mesa
• City of La Quinta
• City of Laguna Hills
• City of Laguna Niguel
• City of Lake Elsinore
• City of Lancaster
• City of Lawndale
• City of Lompoc
• City of Long Beach
• City of Los Alamitos
• City of Malibu
• City of Manhattan Beach
• City of Mojave Desert
• City of Moreno Valley
• City of Murrieta
• City of Needles
• City of Newport Beach
• City of Norco
• City of Oceanside
• City of Ojai
• City of Ontario
• City of Orange
• City of Oxnard
• City of Palm Desert
• City of Pico Rivera
• City of Placentia
• City of Pomona
• City of Port Hueneme
• City of Poway
• City of Rancho Cucamonga
• City of Rancho Mirage
• City of Rancho Palos Verdes
• City of Rancho Santa Margarita
• City of San Bernardino
• City of San Clemente
• City of San Diego
• City of Santa Ana
• City of Santa Barbara
• City of Santa Clarita
• City of Santa Maria
• City of Santa Monica
• City of Santa Paula
• City of Simi Valley
• City of Solvang
• City of South El Monte
• City of Southgate
• City of Thousand Oaks
• City of Torrance
• City of West Covina
• City of West Hollywood
• City of Whittier
• City of Ventura
• City of Yorba Linda
• County of Alpine
• County of Los Angeles
• County of Riverside
• County of San Diego
• County of San Bernardino
• County of San Luis Obispo
• County of Santa Barbara
• County of Orange
• County of Riverside
• County of Ventura
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
19 QUALIFICATIONS OF THE FIRM
Supporting the Communities BV Serves
Community character is conveyed by not only grand
buildings and public spaces but a whole range of
elements: residences of all sizes and scale; commercial, government, and institutional buildings; street cross
sections; street furniture and graphics; public places, large and small; ceremonial buildings; informal
activities such as street markets and fairs; and the
food, language, and personalities which contribute to a community’s narrative.

In an effort to adopt the spirit and proud nature of the community, BV employees are encouraged to regularly
support and participate in local activities and events.

The firm will strive to preserve and enhance the local
identity, uniqueness, and culture of Costa Mesa and
its community. The BV team will adopt the policies,
processes, and procedures for the Development
Services Department, Fire Department, and Public
Services Department which reinforce the underlying
philosophy and vision already established.

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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
20 KEY PERSONNEL

KEY PERSONNEL
BV has assembled a team of experts who are equipped to continue the delivery of exemplary services to the City of Costa Mesa. Each individual brings a wealth of knowledge unmatched by any other company and has been specifically chosen for their experience in performing the required scope of work detailed in the request as well as their extensive list of certifications and licenses. The organizational chart below depicts lines of communication and reporting relationships among project staff. Key personnel highlighted in red will primarily support the City. Resumes for these individuals which provide details relating to their qualifications and experience as well as copies of their certifications can be found in the Appendix of this proposal.

Project Management Team
Johnny Goetz, C.B.O.

Director of Operations
Craig Baptista, M.B.A.Craig Baptista, M.B.A.

Principal-in-Charge
Trang Huynh, P .E., C.B.O.Trang Huynh, P .E., C.B.O.

Regional Manager/Project
Manager
Project Team

Plan Review Engineers
Robert Chang, P .E.Robert Chang, P .E.

Henry Hadidi, S.E., PhDHenry Hadidi, S.E., PhD
Sunai Kim, S.E., PhDSunai Kim, S.E., PhD
Michael Hill, S.E.Michael Hill, S.E.

Syed Aleem, P .E.Syed Aleem, P .E.

Boniface Simbwa, P .E.Boniface Simbwa, P .E.

Ali Soheili, P .E. (Mechanical)Ali Soheili, P .E. (Mechanical) Amir Amiri, P .E. (Mechanical)Amir Amiri, P .E. (Mechanical) Cristian Son, P .E. (Electrical)Cristian Son, P .E. (Electrical) Steve Hooper, P .E. (Electrical)Steve Hooper, P .E. (Electrical) Richard Henrikson (Mechanical/Richard Henrikson (Mechanical/ Plumbing)Plumbing)
Civil Engineers
Matthew Addington, P .E., P .L.S.,
Q.S.D., QSP
William Bixby, P .E.

Monte Bowers, P .E.

Plans Examiners
Neil Tuong, E.I. T ., BSCE
Armil Allahyarian, M.S., C.E.

Martin Pasamba
Jescan Perez
Anthony Small
Inspectors
Doug Bragg
Luis Mota
Cliff Baker
Carlos Meza
Bruce Nearman
CASp
Bachar Koujah, P .E., CASp
Tim Tran, CASp
Ted Mirzakhanian, M.S., P .E., CASp
Permit Technicians/
Administrative Staff
Phu Trieu
Armalen Geurkink
Pamela Whitaker Sowell
Vinh Vu
Debbie Gallie
Fire Protection Staff
Lisa Beaver, F.P .E.

Jeff Hartsuyker
Doug Evans, F.P .E.

Anne Bland
Dennis Moss
Robert Scott
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
21 FINANCIAL CAPACITY/DISCLOSURE/

SAMPLE PROFESSIONAL SERVICE AGREEMENT

FINANCIAL CAPACITY
Over the past five years, Bureau Veritas has demonstrated proven resilience to the effects of economic cycles.

The firm continues to post positive organic growth while improving its operating margin thanks to its diversified and balanced business portfolio.
(in millions USD) 2020 2019 2018 2017 2016
Revenue 4,601 5,099 4,795 4,689 4,549
Documentation of these financials is available upon request or available for download here:
https://group.bureauveritas.com/investorsfinancial-information/financial-reports

DISCLOSURE
Bureau Veritas North America, Inc. formally states it has no past or current business or personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa official, appointed official, or City employee to disclose.

The only current business relationship the firm has with the City of Costa Mesa is a Professional Services Agreement to provide plan check and permit technician services for the Development Services and Fire Departments (Amendment Five entered on June 30, 2021).

SAMPLE PROFESSIONAL SERVICE AGREEMENT
Bureau Veritas North America, Inc. formally states it has no exceptions or conditions to the City of Costa Mesa’s Professional Service agreement presented in Appendix B of RFP #22-12. 139
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BUREAU VERITAS 220 Technology Drive, Suite 100, Irvine, CA 92618 949.860.4800 | www.bvna.com
22 FORMS TO ACCOMPANY PROPOSAL

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Costa Mesa City CouncilJune 7, 2022

Costa Mesa City Council
June 7, 2022