Agenda packet — Costa Mesa City Council, June 6, 2023 (part 1 of 2)

CITY OF COSTA MESA

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*
Agenda - Final Amended
City Council Chambers
77 Fair Drive
6:00 PMTuesday, June 6, 2023
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
Council Member Marr will be attending the meeting via Zoom Webinar from:

Hyatt Place Arlington
2401 Wilson Blvd
Arlington, VA 22201

PLEASE NOTE, THE FOLLOWING TWO ITEMS HAVE BEEN REMOVED FROM THE AGENDA:

PUBLIC HEARING ITEM #1: REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF THE NORTHGATE MARKET AT 2300 HARBOR BOULEVARD (UNIT C), AND NEW BUSINESS ITEM #1: COSTA MESA BRIDGE SHELTER CAPACITY PROJECT.

The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or experiencing other critical issues, the meeting will continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

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1 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda - Final Amended June 6, 2023
Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://us06web.zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].

Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

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2 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda - Final Amended June 6, 2023
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

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3 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda - Final Amended June 6, 2023
CLOSED SESSION - 4:00 P.M.

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Ohio House, LLC v. City of Costa Mesa, USDC, Central District of CA, Case No. 8:19 cv 01710 DOC (KESx)

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to California Government Code Section 54957 (b) (1) Title: City Manager

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HOUSING AUTHORITY*
Agenda - Final Amended June 6, 2023

REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY

TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY
JUNE 6, 2023 – 6:00 P.M.

JOHN STEPHENS
Mayor

JEFFREY HARLAN ANDREA MARR Mayor Pro Tem - District 6 Council Member - District 3

MANUEL CHAVEZ LOREN GAMEROS
Council Member - District 4 Council Member - District 2

ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1

KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:

1. Presentation: Estancia High School Girls Softball CIF Southern Section Playoffs Champions
23-1239

2. Presentation: Costa Mesa High School Boys’ Swimming CIF Southern Section Division Champions
23-1241

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Agenda - Final Amended June 6, 2023

3. Presentation: Newport Harbor High School Boys Volleyball CIF Southern Section Division Champions
23-1240

4. Proclamation: 2023 National Gun Violence Awareness Day 23-1237

06.06.2023 National Gun Violence Awareness DayAttachments:

5. Proclamation: 2023 Pride Month 23-1238

06.06.2023 Pride MonthAttachments:

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Gameros

2. Council Member Harper

3. Council Member Marr

4. Council Member Reynolds

5. Council Member Chavez

6. Mayor Pro Tem Harlan

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

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Agenda - Final Amended June 6, 2023

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL

ORDINANCES AND RESOLUTIONS
23-1211
RECOMMENDATION:

City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.

2. READING FOLDER 23-1212
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Hallock Derickson Davis, Geico (Claire Ting), Kailyn Mensing, Melissa Moore, Chad Peters, The Ledger Law Firm (Landon Hurtado), Daniel Vo.

3. ADOPTION OF WARRANT RESOLUTION 23-1215
RECOMMENDATION:

City Council approve Warrant Resolution No. 2699.

1. Summary Check Register week of 4.24.23

2. Summary Check Register week of 5.1.23

3. Summery Check Register week of 5.8.23

4. Summary Check Register week of 5.15.23

5. Summary Check Register week of 5.22.23
Attachments:

4. MINUTES 23-1213
RECOMMENDATION:

City Council approve the Minutes of the Strategic Planning Retreat of March 10, 2023, the Regular meeting of May 2, 2023, the Study Session meeting of May 9, 2023, and the Special Joint Study Session of May 16, 2023.

1. 03-10-2023 Draft Minutes

2. 05-02-2023 Draft Minutes

3. 05-09-2023 Draft Minutes

4. 05-16-2023 Draft Minutes
Attachments:

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Agenda - Final Amended June 6, 2023

5. SERVICE AGREEMENT AMENDMENT WITH TYLER TECHNOLOGIES

TO MODIFY THE AGREEMENT FROM A NAMED USER LICENSE TO
A CITY-WIDE SITE LICENSE FOR THE CITY ’S LAND MANAGEMENT SYSTEM
23-1214
RECOMMENDATION:

Staff recommends the City Council:

Authorize the City Manager and City Clerk to execute Amendment No. 3 with Tyler Technologies to modify the agreement to provide for a citywide site license, increasing the total compensation by $ 150,000 for a not- to-exceed amount of $ 1,210,856, in substantially the form as attached and in such final form as approved by the City Attorney.

1. Draft AmendmentAttachments:

6. AWARD OF CITY SIDEWALK AND GUTTER FLOW GRINDING
SERVICES TO BPR, INC.
23-1216
RECOMMENDATION:

Staff recommends the City Council:

1. Award the Maintenance Services Agreement (MSA) for citywide sidewalk grinding and gutter flow grinding with BPR, Incorporated, for an initial three-year period with two one-year renewal periods for a not to exceed annual amount of $150,000.

2. Authorize a 10% contingency annually for emergency response, special events and other unforeseen costs; and approval for Consumer Price Index (CPI) escalation and de-escalation.

3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to this agreement within Council authorized limits.

1. Maintenance Services Agreement with BPR, Inc.

2. Bid Tabulation
Attachments:

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Agenda - Final Amended June 6, 2023

7. REJECT ALL BIDS - PLACENTIA AVENUE STORM WATER QUALITY IMPROVEMENT PROJECT, CITY PROJECT NO. 23-02
23-1218
RECOMMENDATION:

Staff recommends the City Council reject all bids for the Placentia Avenue Storm Water Quality Improvement Project, City Project No. 23-02.

1. Bid AbstractAttachments:

8. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017 AND RE-ALLOCATE FISCAL YEAR
2018-19 CAPITAL IMPROVEMENT PROGRAM ROAD MAINTENANCE

AND REHABILITATION ACCOUNT FUNDS
23-1226
RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution No. 2023-xx approving the Fairview Road Improvement Project (Adams Avenue to Fair Drive) for funding with Road Maintenance and Rehabilitation Account (RMRA) revenues for Fiscal Year 2023-24.

2. Appropriate previously approved allocation of Fiscal Year 2018-19 Capital Improvement Program RMRA Funds from the Fairview Road ( I-405 to Adams Avenue) project, in the amount of $1,178,820, to the Newport Boulevard (Victoria Street / 22nd Street to 19th Street) project.

1. ResolutionAttachments:

9. SENATE BILL 1205 COMPLIANCE REPORT FOR 2022

STATE-MANDATED ANNUAL FIRE INSPECTIONS
23-1219
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution to accept this Compliance Report as its report on the status of all 2022 state-mandated annual fire inspections in the City as required by California Health and Safety Code Section 13146.4.

1. SB 1205 ResolutionAttachments:

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REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda - Final Amended June 6, 2023

10. REQUEST TO CANCEL THE REGULAR CITY COUNCIL MEETING OF JULY 5, 2023
23-1068
RECOMMENDATION:

Staff recommends the City Council cancel the regular meeting of Wednesday, July 5th, 2023.

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

1. THIS ITEM HAS BEEN REMOVED FROM THE AGENDA.

REVIEW OF THE PLANNING COMMISSION’S APPROVAL OF THE NORTHGATE MARKET AT 2300 HARBOR BOULEVARD (UNIT C)

2. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION TO

LEVY ANNUAL ASSESSMENT
23-1217
RECOMMENDATION:

Staff recommends the City Council:

1. Conduct a public hearing regarding the Business Improvement Area (BIA) reauthorization and levy of the annual assessment for Fiscal Year 2023- 2024.

2. Adopt Resolution No. 2023-XX, confirming the annual report filed by Travel Costa Mesa and levying an annual assessment for Fiscal Year 2023-2024 for the Business Improvement Area covering certain Costa Mesa hotels and motels.

1. BIA ResolutionAttachments:

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Agenda - Final Amended June 6, 2023

3. CONSOLIDATED MASTER FEE SCHEDULE 23-1222
RECOMMENDATION:

Staff recommends the City Council

1. Open a Public Hearing and take testimony, if any.

2. Adopt a Resolution of the City Council of the City of Costa Mesa, California, Adopting a Consolidated Schedule of User and Regulatory Fees for Various City Services.

1. Consolidated Master Fee Schedule - 060123

2. Resolution - Consolidated Fee Schedule - DRAFT

3. FIPAC Letter to Council by the Revenue Subcommittee
Attachments:

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Agenda - Final Amended June 6, 2023

4. FISCAL YEAR 2023-24 PROPOSED OPERATING AND CAPITAL

IMPROVEMENT PROGRAM AND HOUSING AUTHORITY BUDGET
23-1224
RECOMMENDATION:

Staff recommends that City Council:

1. Approve Resolution 23-XX, adopting the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program (CIP) Budget; and

2. Approve Joint Resolution 23-XX adopting the Housing Authority Budget including Housing and Community Development expenditures for Fiscal Year 2023-24; and

3. Authorize and approve staffing as follows:
a. Authorize the following full-time positions: Business License Inspector, Cyber Security Analyst, Associate Engineer, and a Management Analyst (Solid Waste Coordinator) for an increase of 4.0 FTE as presented at the May 9, 2023 Study Session; and
b. Authorize the following part-time to full-time conversions: Animal Control Officer, Community Services Specialist to Crime Analyst, Property Evidence Specialist, four Recreation Specialists, Video Production Specialist, and a Maintenance Worker to one Equipment Mechanic for a net 2.62 FTE increase as presented at the May 9, 2023 Study Session; and
c. Authorize an additional 0.25 FTE to convert a part-time Management Aide to full-time in the Homeless Services Division to help support increasing homeless services; and
d. Consolidate the Animal Services and Enforcement Program by transferring the Animal Services Program and associated staff from the Parks and Community Services Department to the Police Department and authorize a full-time Animal Control Supervisor position in the Police Department; and
e. Approve Salary and Classification Updates Resolution 23-xx (new Assistant Fire Chief positions); and
f. Approve Salary and Classification Updates Resolution 23-xx for (Animal Control Supervisor and Cyber Security Analyst); and

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Agenda - Final Amended June 6, 2023

4. Authorize the City Manager, or her designee, to appropriate funding to fully cover all prior years and new FY 2023-24 Arts and Culture Master Plan costs by utilizing FY 2022-23 General Fund year-end savings; and

5. Authorize the City Manager, or her designee, to work with the City Attorney’s Office to execute any and all documents necessary to finance and purchase the large equipment and machinery purchases: water truck, stake bed, sign truck, street stencil truck, asphalt roller truck, and two Fire pumper trucks (one partially offset by CDBG funds) for an estimated lease amount of $2.3 million; and

6. Authorize the City Manager, or her designee, to work with the Newport Mesa Unified School District for the use of school fields for expanded community and recreational use and open space opportunities, including but not limited to, the addition of new full time or part time staff and operating appropriations; and

7. Approve Resolution 23-XX establishing the Fiscal Year 2023-2024 GANN Appropriations Limit for the City of Costa Mesa at $298,356,781, by using Orange County’s growth for population adjustment, and the California per capita income growth for inflationary adjustment; and

8. Approve the City of Costa Mesa’s Revised Special Event Rates; and

9. City Council action is requested for the following to comply with AB 481 Police Equipment Report and Resolution:
a. Receive and file the 2023 Annual AB 481 Report and take public comment; and
b. Approve Resolution 23-XX Renewing Ordinance No. 2022-03, the AB 481 Equipment Use Policy of the City of Costa Mesa,
California, governing the use of police safety equipment.

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Agenda - Final Amended June 6, 2023
Proposed Budget Agenda Report

1. Proposed Fiscal Year 2023-24 Operating and Capital
Improvement Program Budget Resolution 23-xx

2. City Manager Transmittal Letter

3. Revised FY 2023-24 All Funds Revenues with General Fund, without CIP

4. FY 2023-24 Revised All Funds Appropriations with General Fund, without CIP

5. FY 2023-24 Capital Improvement Program

6. Revised FY 2023-24 Table of Organization

7. Housing Authority Budget Resolution No 23-xx

8. FY 2023-24 Housing Authority Budget

9.A - Executive Resolution.Final

9.B - CMCEA Resolution.Final

10. FY 2023-24 Appropriations Limit Resolution

11. Rate Determination Schedule

12.A - Annual AB 481 Report

12.B - AB 481 Proposed Resolution 23-xx

12.C - 2022-03 Approved AB481 Ordinance

12.D - Equipment Inventory
Attachments:

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Agenda - Final Amended June 6, 2023
OLD BUSINESS: NONE.

NEW BUSINESS:

1. THIS ITEM HAS BEEN REMOVED FROM THE AGENDA.

COSTA MESA BRIDGE SHELTER CAPACITY PROJECT

ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

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15 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1239 Meeting Date: 6/6/2023
TITLE:

Presentation: Estancia High School Girls Softball CIF Southern Section Playoffs Champions DEPARTMENT: City Manager’s Office

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16 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1241 Meeting Date: 6/6/2023
TITLE:

Presentation: Costa Mesa High School Boys’ Swimming CIF Southern Section Division Champions DEPARTMENT: City Manager’s Office

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17 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1240 Meeting Date: 6/6/2023
TITLE:

Presentation: Newport Harbor High School Boys Volleyball CIF Southern Section Division Champions
DEPARTMENT: City Manager’s Office

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18 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1237 Meeting Date: 6/6/2023
TITLE:

Proclamation: 2023 National Gun Violence Awareness Day
DEPARTMENT: City Manager’s Office

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19 WHEREAS, in the United States, gun violence is a national concern and is a major health crisis; firearm-related injuries are the second leading cause of death for American children and teens; every day, an average of seven children under the age of 19 are killed by gun violence; and
WHEREAS, every day, more than 100 Americans are killed by gun violence , and on average , there are almost 13,000 gun homicides annually; the lives of countless others are injured, and Americans are 25 times more likely to be murdered with guns than people in other developed countries; and
WHEREAS, support of the Second Amendment rights of law-abiding citizens goes hand-in-hand with keeping guns away from dangerous people; and
WHEREAS, in January 2013, Hadiya Pendleton, a teenager who performed during President Obama’s second inaugural parade, was tragically shot and killed just one week later. On June 2nd, she would have celebrated her 26th birthday; and WHEREAS, National Gun Violence Awareness Day is observed on the first Friday of June, was first celebrated in June 2015 in Hadiya’s honor and in honor of the hundreds of Americans whose lives are cut short as well as the countless survivors who are injured by shootings every; and
WHEREAS, the idea was inspired by a group of Hadiya’s friends, who asked their classmates to commemorate her life by wearing the color orange; choosing this color because hunters wear orange to announce themselves to other hunters when out in the woods; orange is a color that symbolizes the value of human life; and WHEREAS, the consequences of gun violence are more pervasive and affect entire communities, families, and children; and WHEREAS, protecting public safety is the City’s highest responsibility, local law enforcement officers know their communities best and are the most familiar with local criminal activity and how to address it, and are be st positioned to understand how to keep their citizens safe; and
WHEREAS, the City of Costa Mesa supports continued statewide efforts to strengthen gun safety laws, pledges to keep firearms out of the wrong hands, and encourages responsible gun ownership to help keep our children safe.

NOW, THEREFORE, I, John B. Stephens, Mayor of the City of Costa Mesa, do hereby proclaim Friday, June 2, 2023, to be National Gun Violence Awareness Day in Costa Mesa . I encourage all residents t o support their community’s efforts to prevent the tragic effects of gun violence and to honor and value human lives.

DATED this 6th day of June, 2022.

___________________________________________________
John B. Stephens, Mayor of the City of Costa Mesa
20 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1238 Meeting Date: 6/6/2023
TITLE:

Proclamation: 2023 Pride Month
DEPARTMENT: City Manager’s Office

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21 WHEREAS, all human beings are born free and equal in dignity and rights; and WHEREAS, the fight for equality for lesbian, gay, bisexual, transgender , and queer (LGBTQ) people is reflected in the unwavering dedication of those who work to build a more inclusive society; and WHEREAS, Pride Month is celebrated each year in the month of June to honor the 1969 Stonewall Uprising in Manhattan, NY; the Stonewall Uprising was a tipping point for the Gay Liberation Movement in the United States; and WHEREAS, every June, communities across the United States celebrate the contributions of LGBTQ- identified people and commemorate those individuals who fight to sec ure equality , who experienced discrimination and have historically been disenfranchised of rights afforded to other Americans; and WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for Costa Mesa’s LGBTQ community, and is an opportunity to take action and engage in dialogue to strengthen alliances, build acceptance and advance equal rights; and
WHEREAS, the rainbow flag is widely recognized as a symbol of pride, inclusion, and support for social movements that advocate for LGBTQ people in society; and
WHEREAS, the City of Costa Mesa proudly raises the rainbow flag every year from May 22 -June 30 in support of the Costa Mesa LGBTQ community; and
WHEREAS, the LGBTQ community is an integral part of the vibrant culture and climate of the City and has had a significant impact on history locally, nationally, and internationally; and WHEREAS, Costa Mesa is committed to diversity and prevention of discrimination based on sexual orientation and gender identity, and the LGBTQ community has the right to feel safe and not live in fear, and are an important part of the Costa Mesa family; and
WHEREAS, the City of Costa Mesa is committed to equality, and the month of June is an opportunity to recognize the impact that lesbian, gay, bisexual, and transgender individuals have had and will continue to have on our city and nation; and a time to reflect on the progress that has been made while focusing on the steps that can still be taken to eliminate prejudice and exclusion, celebrate diversity, and create a more inclusive society for all.

NOW, THEREFORE, I, John B. Stephens, Mayor of the City of Costa Mesa, do hereby proclaim the month of June 2023 as Pride Month in support of the LGBTQ community, the City of Costa Mesa cherishes the value and dignity of each person and appreciates the importance of equality and freedom.

DATED this 6th day of June, 2023.

_____________________________________________________
John B. Stephens, Mayor of the City of Costa Mesa
22 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1211 Meeting Date: 6/6/2023
TITLE:

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.

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23 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1212 Meeting Date: 6/6/2023
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

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24 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1215 Meeting Date: 6/6/2023
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: Finance Department
PRESENTED BY: Carol Molina, Finance Director
CONTACT INFORMATION: Carol Molina at (714) 754-5243
RECOMMENDATION:

City Council approve Warrant Resolution No. 2699.

BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. 23-08 “A”Off Cycle for $132.04, 23-09 On Cycle for $3,113,190.74, 23- 10 On Cycle for $3,131,606.41, and 23-11 On Cycle for $3,159,889.72 and City operating expenses for $ 5,193,378.84.

Page 1 of 1 ends

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1213 Meeting Date: 6/6/2023
TITLE:

MINUTES
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

Page 1 of 1 ends

134
Minutes – Strategic Planning Retreat – March 10, 2023 Page 1 of 2

SPECIAL MEETING - STRATEGIC PLANNING RETREAT MINUTES
FRIDAY - MARCH 10, 2023 – 8:00 A.M.

CALL TO ORDER - The Special City Council meeting was called to order by Mayor Stephens at 8:00 a.m.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros (Arrived 8:51 a.m.), Council Member Harper (Left 10:23 a.m.), Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Absent: None.
8:00 a.m. Welcome and Public Comments - Mayor John Stephens Public Comments are limited to 3 minutes, or as otherwise directed.

Andy Campbell spoke on including the Fairview Park Steering Committee on decisions related to their scope of work, and spoke on a project pertaining to a recirculation pump for the wetlands at Fairview Park.

Ralph Taboada spoke on parks and open space, and on active transportation in the city.

Speaker, spoke on the cannabis industry.

Jim Fitzpatrick spoke on the cannabis industry.

Flo Martin spoke on active transportation.

Geoff West spoke on a variety of topics and goals for City Council.

Juana Trejo spoke on translation services and equity.

Speaker, spoke on equity and sustainability.

Ms. Farrell Harrison, City Manager, spoke on the purpose of the retreat/workshop and introduced Patrick Ibarra, Facilitator, The Mejorando Group Break at 10:00 a.m. - 10:15 a.m.

Patrick Ibarra from The Mejorando Group Facilitated the Strategic Planning Retreat.

Lunch 12:00 p.m. – 12:45 p.m.
135
Minutes – Strategic Planning Retreat – March 10, 2023 Page 2 of 2 Ms. Farrell Harrison, City Manager, presented City Councils goals and accomplishments completed so far and City Council provided feedback for the next set of goals and priorities.

ADJOURNMENT - The Mayor adjourned the meeting at 2:38 p.m. in memory of Costa Mesa Police Officers Ketchum and Libolt.

Minutes adopted on this 6th day of June, 2023.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
136
Minutes – Regular Meeting – May 2, 2023 Page 1 of 10

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*
MAY 2, 2023 – 6:00 P.M. - MINUTES
CALL TO ORDER – The Closed Session meeting was called to order by Mayor Stephens at 4:00 p.m.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Absent: None.

PUBLIC COMMENTS – NONE.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

THREE CASES
Pursuant to California Government Code Section 54956.9 (d)(2) City Council recessed at 4:03 p.m. for Closed Session.

Closed Session adjourned at 5:50 p.m.

CALL TO ORDER – The Regular City Council and Successor Agency to the Redevelopment Agency, and Housing Authority meeting was called to order by Mayor Stephens at 6:01 P.M.

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
A video was played of the National Anthem and Mayor Stephens led the Pledge of Allegiance.

MOMENT OF SOLEMN EXPRESSION - Led by Pastor David Manne.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Absent: None.

CITY ATTORNEY CLOSED SESSION REPORT – No reportable action. 137
Minutes – Regular Meeting – May 2, 2023 Page 2 of 10
PRESENTATIONS:

Mayor Stephens recognized the Vanguard University Men’s Volleyball National Championship.

Mayor Stephens recognized the Vanguard University Women's Beach Volleyball National Championship.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Sue Lester spoke on the City supporting the Wetlands & Wildlife Center, spoke on a fundraiser on May 20th and thanked staff and Council for the Earth Day event.

Speaker, thanked the City and West Coast Arborist for caring for the trees along Fair Drive.

Jay Humphrey spoke on an Inclusionary Housing Ordinance.

Juana Trejo thanked Mayor Stephens and Council Member Marr for meeting and walking with them, thanked council and staff for resource fairs, requested collaboration with the Police Department, and spoke on treating people with respect.

Kim Hendricks spoke in memory of Dr. Mehren.

Cynthia McDonald, Costa Mesa, spoke on signage at Triangle Square, and repairs needed at Triangle Square.

Ida Wolf thanked City staff for repairs at the Senior Center, requested a microwave, and to open at 8:00 a.m. instead of 9:00 a.m.

Speaker, spoke in support of flying field at Fairview park.

Larry Courter spoke in memory of Dr. Mehren, and spoke on Fairview Park.

Speaker, spoke on maintenance problems at apartments, and rental increases.

Speaker, spoke on Measure K, local control for development, and on Ourneighborhoodvoices.com.

Jenn Tanaka spoke on traffic calming measures, and mode-share statistics.

Hank Castignetti, representing Orange County Model Engineers, spoke on free train rides, spoke on the beauty at Fairview Park, and spoke in memory of Dr. Mehren. 138
Minutes – Regular Meeting – May 2, 2023 Page 3 of 10

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Chavez recognized Families Forward on receipt of housing awards, spoke on the Shalimar Park community event, and spoke on housing options.

Council Member Gameros spoke on rental needs and livable wages.

Council Member Harper thanked citizens and students for attending the council meeting, spoke on being involved in government, requested an update on the Tennis Center Request For Proposal.

Council Member Marr thanked staff for the Earth Day event, spoke on SB 567, the OC Marathon on Sunday and spoke on street closures.

Council Member Reynolds spoke on youth and community involvement, the Walk and Roll Festival on May 27, provided an update on the Mobile Home Committee, spoke on community leaders and connecting people with resources, thanked the Costa Mesa Alliance for Better Streets, spoke on Project Food Box for people on Medi-Cal, requested an update on Measure K planning schedule and visioning.

Mayor Pro Tem Harlan spoke on a Families Forward project for affordable housing, spoke on attendance at Tewinkle Park Spring Bark Fest, spoke on Walk and Bike to School event on May 3rd, requested an update on an Inclusionary Housing Ordinance, spoke on attending the ISCS conference and requested an update of the Economic Development Strategic Plan.

Mayor Stephens spoke on Earth Day and Arbor Day, spoke on collaboration with the private sector on community events, stated he will be starting the OC marathon, spoke on attending Assembly Member Cottie Petrie Noris press conference on Fentanyl, spoke on Fentanyl poisoning, spoke on the One Pill Can Kill educational program, spoke on Narcan being available over the counter, requested Narcan be available at City facilities, and spoke in memory of Dr. Mehren and Gordon Bowley.

REPORT – CITY MANAGER – Ms. Farrell Harrison announced Alma Reyes as Deputy City Manager, provided an update regarding the May 16 th Special Joint Planning Commission and City Council Study Session meeting on an Inclusionary Housing Ordinance, spoke on an update on an economic development strategic plan, spoke on Project Food Box and staff will be meeting with them next week, and Carol Molina, Finance Director provided an update on the Tennis Center Request For Proposal.

REPORT – CITY ATTORNEY – NONE.
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Minutes – Regular Meeting – May 2, 2023 Page 4 of 10
CONSENT CALENDAR (Items 1-9)
MOVED/SECOND: Council Member Marr/Council Member Chavez MOTION: Approve recommended actions for consent calendar items 1-9.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: Mayor Stephens recused himself on item 3 the Warrant Resolution due to campaign contributions received.

Motion carried: 7-0

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
ACTION:

City Council, Agency Board, and Housing Authority approved the reading by title only and waived full reading of Ordinances and Resolutions.

2. READING FOLDER
ACTION:

City Council received and filed Claims received by the City Clerk: Julie May, Britt Lisa Meyer, Robert Edmund Meyer, Suzanne Tarvin, Ken Zammit.

3. ADOPTION OF WARRANT RESOLUTION
Mayor Stephens recused himself on this item due to campaign contributions received.

ACTION:

City Council approved Warrant Resolution No. 2698.

4. MINUTES
ACTION:

City Council approved the Minutes of the Study Session meetings of March 14, 2023 and April 11, 2023 and Regular meetings of March 21, 2023 and April 4, 2023.

5. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION, RESOLUTION OF

INTENTION, AND REVIEW OF ANNUAL REPORT
ACTION:

1. City Council approved the 2022-2023 Annual Report for the Business Improvement Area (BIA).

2. Received and filed the audited financial report for Fiscal Years Ended June 30, 2021 and June 30, 2022.
140
Minutes – Regular Meeting – May 2, 2023 Page 5 of 10

3. Adopted Resolution No. 2023-19 declaring the City’s intention to levy an annual assessment for Fiscal Year 2023-24 for the Business Improvement Area covering certain Costa Mesa hotels and motels and setting the time and place for a Public Hearing on the proposal.

6. LICENSE PLATE READER CAMERA MOBILE SYSTEM
ACTION:

1. City Council authorized the use of National Cooperative Purchasing Alliance (NCPA) Contract #05-81 with IPS Group, Inc. for the purchase of a License Plate Reader Mobile System.

2. Authorized the purchase of the License Plate Reader Mobile System, in the amount of $127,085.74 through National Cooperative Purchasing Alliance.

7. RESOLUTION TO EXECUTE RIGHT-OF-WAY CERTIFICATIONS WITH THE

CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS)
ACTION:

City Council adopted Resolution No. 2023-20 authorizing the Public Works Director or designee(s) to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, and/or Fund Transfer Agreements, including Right-of-Way Certifications, and any other certifications, amendments, and documents to facilitate processes related to the California Department of Transportation (Caltrans) and Federal Highway Administration (FHWA).

8. AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL COOPERATIVE AGREEMENT 032119 WITH QUINN COMPANY FOR THE PURCHASE OF ONE (1) NEW CATERPILLAR INC. MODEL: 308 EXCAVATOR AND ONE (1) CATERPILLAR INC. MODEL: 262d3 SKID STEER LOADER
ACTION:

City Council authorized the use of Sourcewell’s Cooperative Agreement No. 032119 with Caterpillar Inc. for the purchase of one (1) Caterpillar In. Model: 308 Excavator; and one (1) Caterpillar Inc. Model: 262D3 Skid Steer Loader for $294,235.37 from Quinn Company.

9. MICROSOFT ® ENTERPRISE AGREEMENT LICENSING COMPLIANCE ACTION:

City Council approved the true-up of the Microsoft ® Enterprise Agreement with SoftwareONE in the amount of $279,050.60.
--------------------------------------END OF CONSENT CALENDAR---------------------------------------- 141
Minutes – Regular Meeting – May 2, 2023 Page 6 of 10
PUBLIC HEARINGS:

1. FISCAL YEAR (FY) 2023-2024 ANNUAL ACTION PLAN IDENTIFYING FUNDING

PRIORITIES FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND

HOME INVESTMENT PARTNERSHIPS GRANT (HOME) PROGRAMS
Staff Presentation by Ms. Daily, Grant Administrator.

Discussion ensued on the Mercy House application, funding of the case management position, TBRA rules, CDBG eligible areas, low to moderate income population, mobile home programs, application process for housing rehabilitation assistance programs, funding for the fire engine, and utilizing ARPA funds.

Public Comments:

Speaker, a member of the Housing and Public Service Grant Committee, thanked the applicants, spoke on the Committees recommendation, and spoke on the factors for the decision making.

Christine Nolf requested to reconsider the allocation to Labors of Love projects.

Michelle Silva with Families Forward, expressed appreciation for the support of the Council.

Reina Cuthill, spoke on Love Costa Mesa and requested additional funding.

Speaker, spoke in support of additional funding for Labors of Love.

MOVED/SECOND: Mayor Stephens/Council Member Marr
MOTION: Approve staff recommendation and to use $40,000 in ARPA monies to supplement the CDBG Public Service funds requests.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council held a Public Hearing regarding the FY 2023-2024 Annual Action Plan.

2. Approved the recommended allocation of $1,689,303 for FY 2023-2024 Community Development Block Grant, which includes the annual allocation of $1,010,506, $78,797 in prior year(s) uncommitted program funds, and $600,000 in re-programmed CDBG funds and supplement CDBG funding requests with $40,000 in ARPA funds.
142
Minutes – Regular Meeting – May 2, 2023 Page 7 of 10

3. Approved the recommended allocation of $549,260 for the Fiscal Year 2023-2024 HOME Investment Partnerships Grant, which includes the annual allocation of $509,260 and $40,000 in program income (lien/HOME loan repayments).

4. Adopted Resolution No. 2023-21 in order to:
a. Approve the FY 2023-2024 Annual Action Plan.
b. Authorize the City Manager, or the City Manager’s designee, to submit the FY 2023-2024 Annual Action Plan to the U.S. Department of Housing and Urban Development.
c. Designate the City Manager, or the City Manager’s designee, as the official representative of the City to administer the programs and to execute and submit all required agreements, certifications, and documents required by HUD, and execute all subrecipient agreements for the use of funds approved in the FY 2023-2024 Annual Action Plan.

City Council recessed into a break at 8:20 p.m.

City Council reconvened at 8:30 p.m.

OLD BUSINESS:

1. AWARD OF STREET SWEEPING SERVICES
Presentation by Mr. Ryan, Maintenance Services Manager.

Public Comments: None.

MOVED/SECOND: Council Member Chavez/Council Member Marr MOTION: Approve recommended actions.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council awarded a Maintenance Services Agreement (MSA) for citywide street sweeping services to Sweeping Corp of America (SCA) for an initial two-year period with three one-year renewal periods for a not to exceed annual amount of $1,467,791.

2. Authorized a ten percent (10%) contingency annually for emergency response, special events and other unforeseen costs and approval for Consumer Price Index (CPI) escalation and de-escalation.
143
Minutes – Regular Meeting – May 2, 2023 Page 8 of 10

3. Authorized the City Manager and City Clerk to execute the agreement and future amendments to this agreement within Council authorized limits.

2. CONSIDERATION OF MODEL FLYING ACTIVITY AT FAIRVIEW PARK Presentation by Mr. Dalton, Fairview Park Administrator and Mr. Minter, Parks and Community Services Director.

Public Comments:

Larry Courter spoke in support of closing the flying field.

Jay Humphrey, Costa Mesa, spoke in support of closing the flying field.

Mat Garcia, President of Harbor Soaring Society, spoke in support of allowing glider flying.

Rob Dickson spoke in support of flying and in support of Harbor Soaring Society.

Mike Costello, past president of Harbor Soaring Society, spoke in support of allowing glider flying.

Speaker, spoke in support of allowing glider flying.

Henry Smith spoke in support of allowing glider flying.

Cynthia McDonald spoke in support of the staff recommendation and to hold off allowing flying until after an assessment.

Rhett Roback spoke in support of allowing glider flying.

Speaker, spoke in support of closing the flying field, and in support of staffs recommendation.

Kari Vozenilek spoke in support of allowing glider flying.

James Robertson spoke in support of allowing glider flying.

Speaker, spoke in support of allowing glider flying.

Richard Huffman spoke in support of closing the flying field.

Jim Erickson spoke in support of allowing glider flying.

Andy Campbell spoke in support of no flying and in support of the staff recommendation.

Cassius Rutherford spoke on the process and spoke on the groups being engaged. 144
Minutes – Regular Meeting – May 2, 2023 Page 9 of 10
Puneet Singh spoke in support of the flying field and Harbor Soaring Society.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Harlan
MOTION: Receive and file the report, with additional direction to staff to develop policies and procedures regarding permitting of flyers; training of flyers; enforcement of the rules that are put into place; monitoring of the flying; limitations on use including the conditions of the field; the timing of use; and general rules of use.

Council Member Reynolds spoke in opposition to the motion because the focus of staff’s attention should be on implementing the Fairview Park Master Plan.

Discussion ensued on completion of the policy, and staff indicated 30 – 45 days.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: Council Member Reynolds.

Absent: None.

Abstain: None.

Motion carried: 6-1
ACTION:

Receive and file the report, with additional direction to staff to develop policies and procedures regarding permitting of flyers; training of flyers; enforcement of the rules that are put into place; monitoring of the flying; limitations on use including the conditions of the field; the timing of use; and general rules of use.

NEW BUSINESS: NONE.

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS – NONE.

ADJOURNMENT –The Mayor adjourned the meeting at 9:37 p.m. 145
Minutes – Regular Meeting – May 2, 2023 Page 10 of 10
Minutes adopted on this 6th day of June, 2023.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
146
Minutes – Study Session – May 9, 2023 Page 1 of 2

STUDY SESSION MEETING OF THE CITY COUNCIL
MAY 9, 2023 – 5:00 P.M. - MINUTES
CALL TO ORDER – The Study Session meeting was called to order by Mayor Stephens at 5:02 p.m.

PLEDGE OF ALLEGIANCE – Led by the Mayor.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Present Via Zoom Webinar: Council Member Marr (Left at 5:44 p.m.).

Absent: None.

PUBLIC COMMENTS:

Andrew Barnes spoke in support of funding bike safety projects.

Cynthia McDonald spoke on cannabis tax revenue projections, spoke on the traffic signal at Belfast, and on the Measure K community visioning budget.

Kate Ryan spoke in support of funding programs for the Arts.

Dianne Russell spoke in support of funding programs for the Arts.

Fisher Derderian spoke in support of funding programs for the Arts.

Speaker, spoke in support of funding for the Police Department.

STUDY SESSION ITEM:

1. FISCAL YEAR 2023-24 PROPOSED BUDGET STUDY SESSION
Presentation by Ms. Molina, Finance Director.

City Council conducted a Study Session regarding the Fiscal Year 2023-24 Proposed All Funds Budget of $232.8 million, with a General Fund component of $180.3 million, and provided feedback and direction to staff in advance of final adoption of the budget by June 30, 2023.

ADJOURNMENT –The Mayor adjourned the meeting at 6:42 p.m. 147
Minutes – Study Session – May 9, 2023 Page 2 of 2
Minutes adopted on this 6th day of June, 2023.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
148
Minutes – Special Joint City Council and Planning Commission Study Session – May 16, 2023

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SPECIAL JOINT STUDY SESSION MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION - MAY 16, 2023 – 6:00 P.M. - MINUTES CALL TO ORDER– The Study Session meeting was called to order by Mayor Stephens at 6:02 p.m.

ROLL CALL

Present: Planning Commission Chair Adam Ereth, Planning Commissioner Angely Andrade Vallarta, Planning Commissioner Tim Taber, and Planning Commissioner Jimmy Vivar, Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens,
Present Via Zoom Webinar: Planning Commission Vice Chair Russell Toler.

Absent: Planning Commissioner Johnny Rojas and Planning Commissioner Jon Zich.

PUBLIC COMMENTS:

Jay Humphrey thanked staff, council, and planning commission for addressing the issue.

Dianne Russell spoke on housing needs and rental housing.

Juana Trejo spoke on rental assistance organizations and individuals who need assistance.

Speaker, spoke on rent increases and interest rate increases.

Jenn Tanaka spoke on proceeding with caution and the risks associated with inclusionary zoning.

Margaret Sharp inquired on the City’s plan and spoke on creative solutions.

Speaker, spoke on Measure K and representing residents.

Speaker, spoke on market rate housing.

Speaker, spoke on talking with businesses who will be affected, and regulating low income housing.

Kathy Esfahani, Costa Mesa Housing Coalition, encouraged the City to not be conservative and to focus on the need for very low-income affordable housing, and encouraged a 15% requirement.
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Minutes – Special Joint City Council and Planning Commission Study Session – May 16, 2023

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Speaker, thanked staff, council, and commissioners for the opportunity to participate in the study session.

Linda Tang spoke on the need for affordable housing.

Eric Nelson spoke on a comprehensive analysis, and exploring all facets on the issue.

STUDY SESSION ITEM:

1. JOINT STUDY SESSION REGARDING INCLUSIONARY HOUSING PROGRAM

OVERVIEW AND POLICY DISCUSSION
Presentation by Kathe Head, Consultant and Jennifer Le, Economic and Development Services Director.

City Council and Planning Commission recessed into a break at 7:11 p.m.

City Council and Planning Commission reconvened at 7:30 p.m.

The City Council and Planning Commission provided feedback and direction regarding a potential inclusionary housing ordinance.

ADJOURNMENT – The Mayor adjourned the meeting at 8:45 p.m. 150
Minutes – Special Joint City Council and Planning Commission Study Session – May 16, 2023

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Minutes adopted on this 6th day of June, 2023.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
151

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1214 Meeting Date: 6/6/2023
TITLE:

SERVICE AGREEMENT AMENDMENT WITH TYLER TECHNOLOGIES TO MODIFY THE

AGREEMENT FROM A NAMED USER LICENSE TO A CITY-WIDE SITE LICENSE FOR THE CITY’S LAND MANAGEMENT SYSTEM
DEPARTMENT: ECONOMIC AND DEVELOPMENT SERVICES

DEPARTMENT/PLANNING DIVISION
PRESENTED BY: JENNIFER LE, DIRECTOR OF ECONOMIC AND

DEVELOPMENT SERVICES
CONTACT INFORMATION: JENNIFER LE, DIRECTOR OF ECONOMIC AND DEVELOPMENT SERVICES, 714-754-5270
RECOMMENDATION:

Staff recommends the City Council:

Authorize the City Manager and City Clerk to execute Amendment No. 3 with Tyler Technologies to modify the agreement to provide for a citywide site license, increasing the total compensation by $150,000 for a not-to-exceed amount of $1,210,856, in substantially the form as attached and in such final form as approved by the City Attorney.

BACKGROUND:

On October 1, 2019, the City Council approved $1,974,693 for the City’s comprehensive LMS update, including approving a contract with Tyler Technologies for the new land management software and the associated services for a not-to-exceed amount of $901,606. The staff report is provided at the following link:
<http://ftp.costamesaca.gov/costamesaca/council/agenda/2019/2019-10-01/NB-2.pdf> On April 19, 2022, the City Council approved an additional $159,250, for a not-to-exceed amount of $1,060,856, to increase the implementation services from Tyler Technologies to further develop and complete certain components of the land management system. The staff report is provided at the following link:
<https://costamesa.legistar.com/View.ashx?M=F&ID=10769393&GUID=EA223007-8F20-44C8-B63F -1E9623E9B409>
This request is to modify the provisions of the agreement that relate to access to the software. The original service agreement included an assumption of 70 named users that would be licensed to use the system. The proposed amendment would secure a citywide site license which would allow for an

Page 1 of 3 ends

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File #: 23-1214 Meeting Date: 6/6/2023
unlimited number of City users to access and use the software.

ANALYSIS:

The City of Costa Mesa’sfour-year implementation of a new land management system is almost complete, with a system launch planned for this summer. In 2019, when the original service agreement with Tyler Technologies was prepared, the City had only 70 user licenses for the “Permits Plus” system currently being used. Therefore, the original agreement with Tyler Technologies assumed the number of licenses for the new system would remain the same.

During the last four years of permit system planning and configuration, additional staff have been hired and the full scope and functionality of the system has been developed. As a result, and in order for the system to provide integrated information and access across Departments as originally envisioned, system access for a larger group of City staff is required. The Project Manager, consultants, and subject matter experts from all City departments agree that approximately 150 user licenses would be needed to achieve the City’sgoals. Since the cost to increase the number of user licenses from 70 to 150 is similar to the cost for the citywide site license, staff is recommending the agreement with Tyler Technologies be amended to reflect the City-wide site license approach as the more fiscally prudent option with the greatest amount of flexibility to meet the current and future needs of the organization. The cost for the proposed amendment is $150,000, increasing the not-to- exceed amount to $1,210,856. The draft agreement is provided as Attachment 1.

It should be noted that the City pays annual license maintenance fees for many of its software systems. For the Land Management System, the additional annual license maintenance fees for the site wide license is $30,000 starting in 2024. Software maintenance costs are budgeted and managed by the Information Technology (IT) Department as part of standard City operations.

ALTERNATIVES:

The City could elect to purchase the number of user licenses a la carte that we now need for the land management system (which is approximately 150 named user licenses). While this option would allow the City to launch the system and function, the cost difference between this approach and a citywide site license is minimal and allows the City to provide greater access to the system throughout the organization. It also provides the flexibility to expand access and use of the system in the future.

FISCAL REVIEW:

Funding for proposed amendment is available in the Information Technology Replacement Fund (ITRF), under the Land Management System (LMS) Project Budget (Project #200086). Ongoing software maintenance costs will be managed by the Information Technology Department as part of the operating budget.

LEGAL REVIEW:

The City Attorney’s Office has prepared the subject agreement amendments and reviewed and approved this report as to form.

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File #: 23-1214 Meeting Date: 6/6/2023
CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

CONCLUSION:

Staff recommends the City Council to authorize the City Manager and City Clerk to execute Amendment No. 3 with Tyler Technologies to modify the agreement to provide for a City-wide site license, increasing the total compensation by $150,000 for a not-to-exceed amount of $1,210,856.

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154
1 A

MENDMENT THREE
T
his Amendment Three (“Amendment Three”) is effective as of the date of signature of the last party to sign as indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc. (“Tyler”) and the City of Costa Mesa, California (“Client”).

W
HEREAS, Tyler and the Client are parties to an agreement dated October 30, 2019 (“Agreement”); and W
HEREAS, Tyler and Client amended certain terms of the Agreement through Amendment One to the Agreement, which Amendment One was effective on May 4, 2020; and
W
HERAS, Tyler and Client amended certain terms of the Agreement through Amendment Two to the Agreement, which Amendment Two was effective on Jul 11, 2022; and
W
HEREAS, Client requires additional software from Tyler; and WH
EREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein , including increasing the Contract Total by One Fifty- Thousand Dollars ($150,000).

NO
W THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows:

1. T
he items set forth in the sales quotation attached as Exhibit 1 to this Amendment are hereby added to the Agreement as of the Amendment Effective Date. Payment of fees and costs for such items shall conform to the following terms:
a. License Fees. License fees will be invoiced on the date when Tyler provides the Client with access to the applicable Tyler Software (the “Software Access Date”). b. Maintenance and Support Fees: Year 1 maintenance and support fees are waived for one (1) year from the Effective Date. Year 2 maintenance and support fees, at our then -current rates, are payable one year from the Effective Date. Subsequent maintenance and support fees ar e
i
nvoiced annually in advance of each anniversary thereof and in accord with the Agreement.

Your fees for each subsequent year will be set at our then-current rates.

2. T
his Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement.

3. E
xcept as expressly indicated in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

I
N WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below.

T
yler Technologies, Inc. City of Costa Mesa, California
By: By:

Name: Name:

Title: Title:

Date: Date:

ATTACHMENT 1
155
Exhibit 1

2 Exhibit 1
Amendment Investment Summary

The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event of conflict between the Agreement and terms in the Comments section of this Investment Summary, the language in the Agreement will prevail.

Sales quotation inserted on the following pages.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

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Exhibit 1

3 157
Exhibit 1

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Exhibit 1

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1216 Meeting Date: 6/6/2023
TITLE:

AWARD OF CITY SIDEWALK AND GUTTER FLOW GRINDING SERVICES TO BPR, INC.

DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:

Staff recommends the City Council:

2. Authorize a 10% contingency annually for emergency response, special events and other unforeseen costs; and approval for Consumer Price Index (CPI) escalation and de-escalation.

3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to this agreement within Council authorized limits.

BACKGROUND:

The City of Costa Mesa has over 1,500,000 linear feet of sidewalk throughout the City. Historically, the Public Works Department has utilized a combination of in-house staff and outside contractors to maintain uneven sidewalk lifts and gutter flow locations throughout the City. Penhall Company has provided these services since 2016. The most recent agreement ends on June 30, 2023.

Effective July 1, 2022, the union labor rates for sidewalk grinding services increased by approximately 12%. The wage increase along with other cost increases to the contractor resulted in an increase in per linear foot costs from $7.96 in 2016 to a current cost of $14.00 per linear foot.

As the maintenance service contract term is ending, the work needed to be re-bid and a new contract established in order to continue services. The new costs for grinding services resulted in a need for an increase to contracting authority, which requires formal bidding.

ANALYSIS:

On March 27, 2023, the Purchasing Division advertised an Invitation for Bid (IFB) No. 23-16 for sidewalk and gutter flow grinding services as required by the City of Costa Mesa Municipal Code.

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File #: 23-1216 Meeting Date: 6/6/2023
sidewalk and gutter flow grinding services as required by the City of Costa Mesa Municipal Code.

The IFB was posted on the Planet Bids website.

BPR, Incorporated and WE R Builders submitted proposals in response to the IFB. BPR, Incorporated met all of the minimum requirements and submitted the appropriate forms. The cost submitted was $13.00 per linear foot, which made BPR, Incorporated the most responsive bidder.

Staff recommends that the City Council award the Maintenance Services Agreement (Attachment 1) to BPR, Incorporated, in the amount of $150,000. The bid tabulation is provided in Attachment 2.

ALTERNATIVES:

The City Council could re-advertise the Invitation for Bid. However, staff believes that the alternative would not result in locating a higher-rated company with more competitive pricing than received in the initial process. Additionally, the City would be without critical sidewalk and gutter-grinding services until the new process and contract award are completed.

FISCAL REVIEW:

The funding for this contract will be included in the Fiscal Year 2023-24 and future Public Works Department operations budget.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this report, prepared the Maintenance Services Agreement, and approves them both as to form.

CITY COUNCIL GOALS AND OBJECTIVES:

This agreement works toward achieving the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

Staff recommends the City Council:

2. Authorize a 10% contingency annually for emergency response, special events and other unforeseen costs; and approval for Consumer Price Index (CPI) escalation and de-escalation.

3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to this agreement within Council authorized limits.

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CITY OF COSTA MESA

MAINTENANCE SERVICES AGREEMENT
WITH
BPR, INC.

THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into this 6th day of June, 2023 (“Effective Date”), by and between the City of Costa Mesa, a municipal corporation (“City”), and BPR, Inc. a California corporation (“Contractor”).

W I T N E S S E T H :

A. City proposes to utilize the services of Contractor as an independent contractor to provide maintenance of City property, as more fully described herein; and B. Contractor represents that it has the experience and expertise to properly perform such services and holds all necessary licenses to practice and perform the services; and C. City and Contractor desire to contract for the services and desire to set forth their rights, duties and liabilities in connection with the performance of such services; and D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONTRACTOR

1.1. Scope of Services. Contractor shall provide the services described in the City’s Invitation for Bids (“IFB”), attached hereto as Exhibit “A,” and Contractor’s response to City’s IFB (the “Proposal”) attached hereto as Exhibit “B,” both incorporated herein (the “Services”).

1.2. Prevailing Wage Requirements.
(a) Prevailing
Wage Laws. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. This project is a “maintenance” project and requires compliance with the Prevailing Wage Laws. Contractor sh all defend, ind emnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wa ge Laws.
(b) Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, ATTACHMENT 1
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Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is incorporated into this Agreement as if fully set forth herein. Contractor shall post a copy of such wage rates at all times at the project site(s).

(c) Legal Working Day. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of the Labor Code regarding eight (8)-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Work performed by Contractor’s or any subcontractor’s employees in excess of eight (8) hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight (8) hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. Contractor shall forfeit as a penalty to City Twenty-Five Dollars ($25.00), or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight (8) hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.

(d) Apprentices. Contractor shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code Section 1777.5.

(e) Payroll Records. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Sections 1771, 1881, and 1815 of the Labor Code for any work performed by his or her employees on this project. The payroll records shall be certified and shall be available for inspection at all reasonable hours in accordance with the requirements of Labor Code Section 1776.

(f) Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code Section 1771 and Labor Code Section 1725.5 requiring registration with the DIR.

1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of City. Evaluations of the work will be done by City’s Maintenance Services Manager or his or her designee. If the quality of work is not satisfactory, City in its 163
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discretion has the right to:

(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;

(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Compliance with Applicable Law. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable federal and state employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employ ment and employment practices; workers’ compensation insurance and safety in employm ent; and all other applicable federal, state and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other contractors for services sim ilar to the Services in this Agreement or may have its own employees perform services simila r to those Services contemplated by this Agreement.

1.7. Delegation and Assignment. Contractor may not delegate or assign this Agreement, in whole or in part, to any person or entity without the prior written consent of City.

Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor’s sole cost and expense.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit B. Contractor’s total compensation shall not exceed One Hundred Fifty Thousand Dollars annually ($ 150,000.00). In the event the term of this Agreement is extended, Contractor may request, no less than 60 days prior to commencement of the renewal term, an increase to its fees using the Consumer Price Index for All Items, Not Seasonally Adjusted, for the Los Angeles- Riverside-Orange County area (CPI) for the year preceding the adjustment shall take effect.

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2.2. Additional Services. Contractor shal l not receive compensation for any services provided outside the Scope of Services set forth in this Agreement without amending this Agreement as provided herein. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the Services performed, the date of performance, and the associated time for completion.

2.4. Records and Audits. Records of Contractor’s Services shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times throughout the term of this Agreement through three (3) years after its termination.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The Services shall commence on July 1, 2023, and shall be performed in strict compliance with Exhibits A and B and. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, pandemics (excluding COVID-19) or any other conditions beyond the reasonable control of a party.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of two years, ending on June 30, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended up to a maximum of three additional one-year periods upon mutual written agreement of both parties.

4.2. Notice of Termination. City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination.

In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and Services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

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5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:

(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.

(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.

Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of Contractor pursuant to its contract with City; products and completed operations of Contractor; premises owned, occupied or used by Contractor; automobiles owned, leased, hired, or borrowed by Contractor.”

(b) Notice: “Said policy shall not termin ate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “Contractor’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not 166
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affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.

(e) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-limiting. The insurance provisions contained in this Agreement shall not be construed as limiting in any way, the indemnificati on provisions contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.

Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile 167
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or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONTRACTOR: IF TO CITY:

BPR, Inc.
461 Las Palomas Drive
Port Hueneme, CA 93401
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (805) 290-5548 Tel: (714) 754-
Attn:Bryan P. Rifly, Jr. Attn: Robert Ryan

Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6.5. Drug-free Workplace Policy. Contractor shall provide a drug-free workplace by complying with all provisions set forth in City ’s Council Policy 100-5, attached hereto as Exhibit “C” and incorporated herein by reference. Contractor’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereu nder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal 168
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proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negl igence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failur e of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to 169
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any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

6.13. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor’s services under this Agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.14. Prohibited Employment. Contractor w ill not employ any regular employee of City while this Agreement is in effect.

6.15. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.16. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the perfo rmance of its obligations hereunder except as expressly provided herein.

6.17. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.18. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.19. Headings. Headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.20. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 170
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6.21. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.22. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.23. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.24. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.25. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

[Signature page follows.]

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IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONTRACTOR

__________________________________ Date: __________________________ Signature

__________________________________
[Name and Title]

__________________________________ Date: __________________________ Signature

__________________________________
[Name and Title]

CITY OF COSTA MESA

__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager

ATTEST:

__________________________________
Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

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APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Robert Ryan
Project Manager

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Carol Molina
Finance Director

173

EXHIBIT A

INVITATION FOR BIDS
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
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196
197
198
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200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217

EXHIBIT B

CONTRACTOR’S PROPOSAL

218
219
220
221
222
223
224
225
226
227
228
229
230

EXHIBIT C

CITY COUNCIL POLICY 100-5

231

BACKGROUND

Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub-grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE

It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY

The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all cont racts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub-grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89

PAGE

1 of 3
232

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

2 of 3

b. Establishing a Drug-Free Awareness Program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

c. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;

d. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;

e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;

f. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

233

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

3 of 3

g. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:

a. Contractor and/or sub-grantee has made a false certification under paragraph 1 above;

b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;

c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub-grantee has failed to make a good faith effort to provide a drug-free workplace.

3. Should any contractor and/or sub-grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub-grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.

234
Bid Results for Project Uplifted Concrete Sidewalk Grinding & Gutter Flow Grinding (IFB NO. 23-16)

ESTIMATE

QUANTITY BILLING UNIT
Total Bid
$23.00
$115.00
$829
$1,605.00
$8,025.00

DESCRIPTION
BPR INC.

COST

WE R BUILDERS
COST
$776.00Uplifted Concrete Sidewalk Grinding per the
Scope of Work Specifications
Grinding of Gutter Flow line per the Scope of
Work Specifications
5 5
Linear Foot
Linear Foot
$13.00
$10
ATTACHMENT 2
235

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1218 Meeting Date: 6/6/2023
TITLE:

REJECT ALL BIDS - PLACENTIA AVENUE STORM WATER QUALITY IMPROVEMENT PROJECT, CITY PROJECT NO. 23-02
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633 RECOMMENDATION:

Staff recommends the City Council reject all bids for the Placentia Avenue Storm Water Quality Improvement Project, City Project No. 23-02.

BACKGROUND:

The proposed trash capture system and storm water quality improvement involve the construction of a continuous deflection separator (CDS) unit adjacent to Placentia Avenue on the Costa Mesa Golf Course. The CDS unit is designed to capture and treat storm water runoff from an existing 72-inch storm drain line along Placentia Avenue.

The storm drain line conveys runoff from a drainage area, consisting of various high-priority land uses such as high-density residential, industrial, commercial, and mixed-urban development in the local vicinity south of Fairview Park. The CDS unit is intended to capture storm runoff from these high priority areas and treat the runoff for trash and pollutants before allowing treated storm water to reach downstream water bodies.

The project is partially funded by the Orange County Transportation Authority’s (OCTA’s) Environmental Cleanup Program (ECP) Tier 1 (Project X) grant.

ANALYSIS:

On April 11, 2023, staff received five (5) bids for this project. The bid abstract is shown in Attachment

1. Staff has reviewed all bids and has determined that they significantly exceed the current allotted budget for this project. The lowest bid submitted by GCI Construction, Inc., was deemed non- responsive since the original bid bond was not submitted to the City Clerk’soffice in a timely manner.

In addition, GCI Construction elected to withdraw its bid within five (5) working days of the bid opening, which is allowed under Section 5103 of the Public Contract Code.

The lowest responsive bid was submitted by Diamond Construction at a bid amount of $647,870.

This amount is approximately 69% over the Engineer’sestimate of $383,500. Rising construction costs in both the procurement of the CDS unit and the labor for its installation, are reasons for the

Page 1 of 2 ends

236
File #: 23-1218 Meeting Date: 6/6/2023
higher bid amount. Therefore, staff requests that the City Council reject all bids at this time.

Staff applied for the FY 2023-24 OCTA ECP Tier 1 grant for this project again in April 2023. The new grant application was modified with higher funding request in order to procure and install the CDS unit based on current prices. Upon the receipt of the grant monies, staff will re-advertise this project.

ALTERNATIVES:

The alternative would be to reject the staff’srecommendation and award a contract to the lowest responsive bidder, Diamond Construction. The staff has determined that this alternative is not recommended since the current budget does not support the amount required for the lowest responsive bidder.

FISCAL REVIEW:

There is no fiscal impact at this time if all bids are rejected and the project is re-advertised as recommended.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

CONCLUSION:

Staff recommends the City Council reject all bids for the Placentia Avenue Storm Water Quality Improvement Project, City Project No. 23-02.

Page 2 of 2 ends

237
City
San Clemente
La Habra
Los Angeles
Lawndale
Perris
AVERAGE BID:

LOW BID:

BY:

ENGINEER'S
ESTIMATE: $383,500.00
$1,242,000.00

DIAMOND CONSTRUCTION
$891,867.50
$647,870.00
Total Base Bid
$560,900.00
$681,600.00
$647,870.00

CITY OF COSTA MESA

PUBLIC WORKS DEPARTMENT
CITY PROJECT NO. 23-02

PLACENTIA AVE STORM WATER QUALITY IMPROVEMENT
Bidder
$996,000.00
BID OPENING DATE: April 11, 2023

DIAMOND CONSTRUCTION

CLARKE CONTRACTING

CORPORATION
ZUSSER COMPANY, INC.

GCI CONSTRUCTION, INC.
*Non Responsive* Bid Bond not Provided to City
Clerk and Withdrawal by Contractor
BONADIMAN WATER, INC.

ATTACHMENT 1
238

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1226 Meeting Date: 6/6/2023
TITLE:

RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 AND RE-ALLOCATE FISCAL YEAR 2018-19 CAPITAL IMPROVEMENT PROGRAM ROAD MAINTENANCE AND

REHABILITATION ACCOUNT FUNDS
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5633 RECOMMENDATION:

Staff recommends the City Council:

2. Appropriate previously approved allocation of Fiscal Year 2018-19 Capital Improvement Program RMRA Funds from the Fairview Road (I-405 to Adams Avenue) project, in the amount of $1,178,820, to the Newport Boulevard (Victoria Street / 22nd Street to 19th Street) project.

BACKGROUND:

Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide. SB 1 increases several taxes and fees to raise billions of dollars annually in new transportation revenues. Moreover, SB 1 makes adjustments for inflation every year so that the purchasing power of the revenues does not diminish as it has historically.

SB 1 prioritizes this funding towards critical maintenance, rehabilitation, and safety improvements on state highways, local streets and roads, and bridges and to improve the state’s trade corridors, transit, and active transportation facilities.

As part of SB 1’svarious accountability and transparency measures and according to the California Transportation Commission’s (CTC) Reporting Guidelines for Local Streets and Roads Funding Program, the City is required to submit a proposed project list to the CTC by July 1st of each year and subsequently provide year-end updates on the progress and expenditures of previously proposed projects by October 1st of each year.

At the April 17, 2018, regular City Council meeting, the City Council approved the allocation of RMRA

Page 1 of 3 ends

239
File #: 23-1226 Meeting Date: 6/6/2023
At the April 17, 2018, regular City Council meeting, the City Council approved the allocation of RMRA funds from the Fairview Road Improvements (I-405 to Adams Avenue). However, a portion of the Fairview Road project between Adams Avenue and Baker Street was completed with federal funds and the remaining portion north of Baker Street has potential funding from the I-405 project mitigation funds. Therefore, staff requests these funds be reallocated to the Newport Boulevard Frontage Road project for the segment between Victoria Street/22nd Street to 19th Street.

ANALYSIS:

It is estimated that the City will receive $2,780,829 from RMRA funding in FY 2023-24. To be eligible for funding, the City must submit a proposed project list to the CTC by July 1, 2023, along with an adopted resolution documenting the City Council’s approval of the project proposed to be implemented with specific RMRA funding allocations. The City is proposing that the FY 2023-24 RMRA funding be allocated towards the construction of the following new street improvement project that would not have otherwise been funded:
· Fairview Road Improvement Project (from Adams Avenue to Fair Drive) The City will work on improving Fairview Road between Adams Avenue and Fair Drive. In addition to roadway rehabilitation, the project will enhance bicycle facilities and pedestrian access within the vicinity and also the surrounding area. Staff will coordinate the design of the project with the Active Transportation Committee, OC Fair, Newport Mesa Unified School District, Orange Coast College, and the City’s police and fire departments.

SB 1 requires that the project list include the following components: description and location of the proposed project, a proposed schedule for its completion, and the estimated useful life of the improvement. The required project components are reflected in the proposed resolution. This improvement project will benefit all the residents and businesses in the community and will also be included in the FY 2023-24 Capital Improvement Program (CIP) budget for City Council adoption.

On April 17, 2018, the City Council adopted a list of projects for FY 2018-19 to be funded with RMRA revenues, one of which was the Fairview Road Improvements (I-405 to Adams Avenue) in the amount of $1,178,820, which the City Council also approved in the Capital Improvement Program (CIP) budget for FY 2018-19. However, a portion of the project between Adams Avenue and Baker Street was implemented with federal Highway Safety Improvement Program (HSIP) funds and the remaining segment between Baker Street and I-405 will be constructed with funding from the Orange County Transportation Authority (OCTA), as a result of increased wear on this section of Fairview Road as vehicles are detoured onto this street because of the ongoing I-405 freeway widening project.

Staff has identified Newport Boulevard Frontage Road Improvements (Victoria Street / 22nd Street to 19th Street) for the reallocation of RMRA funds from the Fairview Road Improvements. Other sections of Newport Boulevard have been funded through RMRA, and adding this portion of Newport Boulevard from Victoria Street / 22nd Street to 19th Street, will complete the entire length of Newport Boulevard Frontage Road under RMRA funding. The design of the entire Newport Frontage Road improvements is currently underway.

Staff is requesting that the City Council approve the reallocation of the FY 2018-19 RMRA funds from the Fairview Road Improvements (I-405 to Adams Avenue) to the Newport Boulevard Improvements

Page 2 of 3 ends

240
File #: 23-1226 Meeting Date: 6/6/2023
the Fairview Road Improvements (I-405 to Adams Avenue) to the Newport Boulevard Improvements (Victoria Street / 22nd Street to 19th Street). Fairview Road project has other funding sources for implementation.

ALTERNATIVES:

The City Council may elect not to adopt the proposed resolution. Staff does not recommend this action, as it would result in continued deterioration of Fairview Road (from Adams Avenue to Fair Drive) and potentially more expensive repairs if continually deferred.

The City Council may elect not to re-allocate the FY 2018-19 RMRA funds from the Fairview Road Improvements (I-405 to Adams Avenue) to the Newport Boulevard Improvements (Victoria Street / 22nd Street to 19th Street). Staff does not recommend this action, as this would result in the implementation of partial improvements only to the Newport Boulevard Frontage Road project.

FISCAL REVIEW:

The City anticipates receiving $2,780,829 in FY 2023-24 from RMRA funding based on the January 2023 State Department of Finance statewide RMRA revenue projections. The approved project will be included in the FY 2023-24 proposed CIP budget.

The appropriate re-allocation of the FY 2018-19 RMRA funds from the Fairview Road Improvements (I-405 to Adams Avenue) to the Newport Boulevard Improvements (Victoria Street / 22nd Street to 19th Street) will result in full funding for the Newport Boulevard Improvement project, while also implementing Fairview Road project with other funds.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed the report, prepared the resolution, and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project supports the following City Council Goal:
· Maintain and Enhance the City’s Infrastructure, Facilities, Equipment and Technology CONCLUSION:

Staff recommends the City Council:

2. Appropriate previously approved allocation of Fiscal Year 2018-19 Capital Improvement Program RMRA Funds from the Fairview Road (I-405 to Adams Avenue) project, in the amount of $1,178,820, to the Newport Boulevard (Victoria Street / 22nd Street to 19th Street) project.

Page 3 of 3 ends

241
ATTACHMENT 1

Resolution No. 2023-xx Page 1 of 4

RESOLUTION NO. 2023-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING A LIST OF P ROJECTS FOR FISCAL Y EAR 2023-24 FUNDED BY SENATE BILL 1 (SB 1), THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA DOES HEREBY FIND AND DECLARE AS FOLLOWS:

WHEREAS, the Governor signed Senate Bill 1 (SB 1) , the Road Repair and Accountability Act of 2017, into law in April 2017 in order to address the significant multi- modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in the community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $2,780,829 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the seventh year in which the City of Costa Mesa is receiving SB 1 funding . It will enable the City to continue essential road maintenance and rehabilitation projects and increase access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate one local street and road and provide resources for similar projects in the future; and WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an overall good condition, with 242
ATTACHMENT 1

Resolution No. 2023-xx Page 2 of 4

some streets identified in poor condition, and this revenue will help the City increase the quality of such streets and assist in bringing citywide streets and roads into an excellent condition; and
WHEREAS, the SB 1 project list and overall investment in local streets and roads infrastructure, with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting -edge technology, materials and practices , will have significant positive co-benefits statewide.

NOW, THEREFORE , THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The foregoing recitals are true and correct.

Section 2. The Fiscal Year 2023-24 list of project(s) planned to be funded with Road Maintenance and Rehabilitation Account revenues includes:

FY 2023-24 List of Project(s)

Project Title: Fairview Road Improvement Project
(from Adams Avenue to Fair Drive)

Project Description: This project will include rehabilitation and repair of the existing pavement and aims to enhance bicycle
facilities and pedestrian access. Striping, markings,
and bicycle facilities wi ll be consistent with the City’s Active Transportation Plan (ATP). The proposed
RMRA funding, programmed for the construction
phase, will enable the transition of Fairview Road to be a more complete street that promotes Active
Transportation. These RMRA funds will be used
towards rehabilitation of Fairview Road from Adams
Avenue to Fair Drive.

Proposed Schedule for
Construction:

Estimated Useful Life of
Improvement:

Estimated Start Date: March 2024
Estimated Completion Date: August 2024

10 years

243
ATTACHMENT 1

Resolution No. 2023-xx Page 3 of 4

PASSED AND ADOPTED this 6th day of June, 2023.

_____________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

________________________ _____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 244
ATTACHMENT 1

Resolution No. 2023-xx Page 4 of 4

THIS PAGE IS RESERVED FOR CITY CLERK’S OFFICE

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is t he original of Resolution No. 2023-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 6th day of June, 2023, by the following roll call vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 7th day of June, 2023.

________________________
Brenda Green, City Clerk

245

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1219 Meeting Date: 6/6/2023
TITLE:

SENATE BILL 1205 COMPLIANCE REPORT FOR 2022 STATE-MANDATED ANNUAL FIRE

INSPECTIONS
DEPARTMENT: COSTA MESA FIRE & RESCUE DEPARTMENT / COMMUNITY

RISK REDUCTION DIVISION
PRESENTED BY: JON NEAL, FIRE MARSHAL
CONTACT INFORMATION: JON NEAL, FIRE MARSHAL, (714) 754-5049 RECOMMENDATION:

BACKGROUND:

California Senate Bill 1205 (SB 1205) was signed into law on September 27, 2018, after the tragic Ghost Ship Fire (December 2016) brought national attention to California and put a spotlight on fire safety laws as well as the performance of fire inspections. Effective January 1, 2019, SB 1205 amended the California Health and Safety Code (HSC) to add Section 13146.4. This new provision requires those fire departments mandated to perform annual inspections pursuant to Sections 13146.2 and 13146.3 to report annually to their administrating authority on compliance therewith.

These sections mandate that city and county fire departments conduct annual inspections of public and private schools, hotels, motels, lodging houses, and apartment buildings (except individual dwelling units). Pursuant to SB 1205, the City of Costa Mesa Fire & Rescue Department (CMFR) submits this report to demonstrate its compliance with H&S Code Sections 13146.2 and 13146.3 for the 2022 calendar year.

ANALYSIS:

The purpose of annual fire and life safety inspections is to mitigate known hazards, reduce risk to the community and ensure reasonable compliance with the California Fire Code. CMFR utilizes a fire records management system, FireRMS, to schedule the annual inspections and document observed code enforcement violations. Each year in January, inspections are batched according to occupancy and assigned to a Fire Station Crew or Community Risk Reduction personnel based on coverage area. In 2022, CMFR requested that the FireRMS consultant complete the batch with mandated inspections tagged as SB 1205 to prioritize them over the non-mandated fire and life safety inspections.

Section 13146.2 mandates that the local fire department inspect all hotels, motels, and lodging

Page 1 of 3 ends

246
File #: 23-1219 Meeting Date: 6/6/2023
Section 13146.2 mandates that the local fire department inspect all hotels, motels, and lodging houses annually. There are no lodging houses identified in the city. CMFR inspected 100% of the 29 hotels and motels identified in FireRMS.

Section 13146.2 also mandates that the local fire department inspect all apartment buildings, except dwelling units. An apartment shall consist of three or more attached units and excludes all duplex- style buildings. CMFR inspected 100% of the 1133 apartment locations identified in FireRMS with three attached units or greater.

Section 13146.3 also mandates that the local fire department annually inspect all public and private schools. CMFR inspected 56 of 56 public and private school locations identified in FireRMS.

CMFR completed 100% of the 1218 mandated annual inspections during the 2022 calendar year as required by California Health and Safety Code mandate.

ALTERNATIVES:

There are no alternatives considered for this item.

FISCAL REVIEW:

There are no fiscal impacts with the filing and acceptance of this report.

LEGAL REVIEW:

According to H&S Code Section 13146.4, this Report shall be made when the City Council discusses the annual budget or at another time as determined by the Council. The City Attorney’sOffice has reviewed this Report and the attached resolution and approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public's Safety and Improve the Quality of Life CONCLUSION:

CMFR achieved the goal of 100% compliance with H&S Code Sections 13146.2 and 13146.3 in 2022. Currently, FireRMS functions independently from the City’sexisting construction permit and land management program PermitsPlus. FireRMS lacks a direct connection to update the over 6,000 occupancies as changes in use or occupancy are permitted in PermitsPlus. It is critical that occupancy data and inspection schedules are updated in real-time with changes of use so that annual inspection scheduling is completed according to HSC 13146.2 and 13146.3. CMFR plans to shift all of the fire occupancy management portions of the annual inspection and operational permit programs from FireRMS to the new Land Management System (LMS) when it is implemented. As part of the City’s new LMS implementation, all occupancy records, including educational and residential, will be examined and assigned appropriate scheduling according to mandates before import. CMFR is committed to 100% compliance in 2023, and staff will be deployed to meet the goal.

Page 2 of 3 ends

247
File #: 23-1219 Meeting Date: 6/6/2023
Therefore, staff recommends that the City Council:

Adopt the attached Resolution accepting this report as CMFR’sReport on the status of all 2022 state -mandated annual fire inspections in the City of Costa Mesa as required by H&S Code Section 13146.4.

Page 3 of 3 ends

248
Resolution No. 2023-xx Page 1 of 3

RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA

MESA, CALIFORNIA, ACCEPTING A REPORT ON THE STATUS OF
2022 STATE MANDATED ANNUAL FIRE INSPECTIONS IN THE CITY

OF COSTA MESA PERSUANT TO CALIFORNIA HEALTH AND
SAFETY CODE SECTION 13146.4.

THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY FINDS AND DECLARES AS FOLLOWS:

WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments, including the Costa Mesa Fire & Rescue Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and
WHEREAS, the se annual inspections are required of specified Educational Group E occupancies and Residential Group R occupancies as classified in the California Building Code; and
WHEREAS, Educational Group E occupancies are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. Within the City of Costa Mesa, there lie 56 Group E occupancy campuses; and WHEREAS, Residential Group R occupancies are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etcetera, as well as other residential occupancies (including a number of residential care facilities). These residential care facilities have a number of different sub -classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etcetera. The residents may also be non- ambulatory or bedridden. Within the City of Costa Mesa, there lie 1162 Group R (and their associated sub - categories) occupancies of this nature; and
WHEREAS, Section 13146.4 was added to the California Health & Safety Code by Senate Bill 1205 (Hill, 2018), and became effective on January 1, 2019; and WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Costa Mesa Fire & Rescue Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the Costa Mesa Fire & Rescue Department has presented its report to the City Coun cil on the status of all 2022 state-mandated annual fire inspections in the City as required by SB 1205 and California Health and Safety Code Section 13146.4; and WHEREAS, the City Council of the City of Costa Mesa intends this Resolution to fulfill the requirements of the California Health & Safety Code Section 13146.4 regarding compliance with California Health & Safety Code Sections 13146.2 and 13146.3 and desires to accept the Costa ATTACHMENT 1
249
Resolution No. 2023-xx Page 2 of 3
Mesa Fire & Rescue Department’s report thereon as its Report on the status of all 2022 state- mandated annual fire inspections in the City; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa that said City Council expressly acknowledges the measure of compliance of the Costa Mesa Fire & Rescue Department with California Health & Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Costa Mesa, as follows:

1. E
ducational Group E Occupancies:

During 2022, the Costa Mesa Fire & Rescue Department completed the annual inspection of 56 Group E occupancies. This is a compliance rate of 100% for this reporting period.

2. R
esidential Group R Occupancies:

During 2022, the Costa Mesa Fire & Rescue Department completed the annual inspection of 1162 Group R locations, occupancies, buildings, structures and/or facilities. This is a compliance rate of 100 % for this reporting period.

BE IT FURTHER RESOLVED as follows:

1. That the above recitations are true and correct.

2. T
hat this Resolution, and all actions taken subsequent hereto in connection herewith, are taken pursuant to the provisions of California Health & Safety Code Section 13146 et seq.

4. The City of Costa Mesa is in compliance with 100% of the state-mandated fire inspection r
equirements contained within California Health & Safety Code Sections 13146.2 and 13146.3.

5. The City Council accepts the Costa Mesa Fire & Rescue Department’s Report on the status of all 2022 state-mandated annual fire inspections in the City, and determines that the Costa Mesa Fire & Rescue Department has met its mandatory reporting requirements to the City Council as the administering agency, pursuant to California Health and Safety Code S ection 13146.4.

BE IT FURTHER RESOLVED that if any section, division, sentence, clause, phrase or portion of this Resolution, or the documents in the record in support of this Resolution, are for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions.

The City Clerk shall certify to the passage and adoption of this Resolution and shall enter it into the book of original resolutions.
250
P
ASSED AND ADOPTED this 6th day of June, 2023.
_____________________________

John Stephens, Mayor
AT
TEST: APPROVED AS TO FORM:
________________________ _____________________________

Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney T
HIS PAGE IS RESERVED FOR THE CITY CLERK’S OFFICE.

TATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 6th day of June, 2023, by the following roll call vote, to wit:

AYES: CO
UNCIL MEMBERS:
251
N
OES: COUNCIL MEMBERS:

ABSEN
T: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 7th day of June, 2023.
________________________
B
renda Green, City Clerk
252

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1068 Meeting Date: 6/6/2023
TITLE:

REQUEST TO CANCEL THE REGULAR CITY COUNCIL MEETING OF JULY 5, 2023 DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK, (714) 754-5221 RECOMMENDATION:

Staff recommends the City Council cancel the regular meeting of Wednesday, July 5th, 2023.

BACKGROUND:

The City conducts regularly scheduled City Council meetings on the first and third Tuesday of the month. The July 4th City Council meeting falls on a City observed holiday resulting in City Hall closure. When the day for any regular meetings falls on a holiday, the Costa Mesa Municipal Code states the meeting shall be held at the same hour and place on the next succeeding day, or such other time as designated by the City Council.

ANALYSIS:

The City Council has the legal authority to establish meeting dates and times and to cancel or reschedule such meetings with proper public notice. Canceling the July 5th meeting in advance allows staff enough time to place items on the June 20th or the July 18th City Council meeting agendas.

ALTERNATIVES:

City Council may choose to call for a Special Meeting on another date in July, or hold a meeting on July 5, 2023. However, staff have no agenda items to bring forth for City Council review or approval on July 5th at this time.

FISCAL REVIEW:

There is no fiscal impact to approving this item.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the report and approved as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

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File #: 23-1068 Meeting Date: 6/6/2023
CONCLUSION:

Staff recommends the City Council cancel the regular meeting of Wednesday, July 5th, 2023.

Page 2 of 2 ends

254

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1217 Meeting Date: 6/6/2023
TITLE:

BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION TO LEVY ANNUAL ASSESSMENT DEPARTMENT: CITY MANAGER’S OFFICE
PRESENTED BY: ALMA REYES, DEPUTY CITY MANAGER
CONTACT INFORMATION: ALMA REYES, DEPUTY CITY MANAGER, (714) 754-5090 RECOMMENDATION:

Staff recommends the City Council:

1. Conduct a public hearing regarding the Business Improvement Area (BIA) reauthorization and levy of the annual assessment for Fiscal Year 2023-2024.

BACKGROUND:

The Parking and Business Improvement Area Law of 1989 (Streets and Highways Code §§ 36500, et seq.) enables cities to impose an assessment fee on businesses within an area designated by the City.

On July 5, 1995, the City Council adopted Ordinance No. 95-9 to establish a Business Improvement Area (BIA) for the purpose of assisting the hotel and motel industry in its promotion of tourism within the City.

The City Council authorized the City Manager to enter into an agreement with the Costa Mesa Tourism and Promotion Council to develop and administer the BIA. In 2001, the Costa Mesa Conference & Visitor Bureau (CVB), now known as Travel Costa Mesa (TCM), became the administrator of the BIA.

In accordance with TCM bylaws, TCM’sBoard of Directors is currently comprised of eleven (11) General Managers from the eleven (11) participating hotels and motels, one member of the City Council, and the City Manager’s designee.

Since November 2010, the City levies a three percent (3%) special assessment on the eleven (11) participating hotels in the BIA based on the sale of overnight guestroom stays in the partner hotels

Page 1 of 4 ends

255
File #: 23-1217 Meeting Date: 6/6/2023
participating hotels in the BIA based on the sale of overnight guestroom stays in the partner hotels (2,375 total available rooms). The levy is transmitted by the hotels to the City and ninety-nine- percent (99%) of the assessment is remitted to TCM. The remaining one percent is retained by the City to offset administrative costs.

At the May 2, 2023, City Council meeting, the City Council approved a resolution declaring the intention to levy an annual assessment for Fiscal Year 2023-2024 and set a public hearing for June 6, 2023, at 7 p.m. Staff mailed out notices, including a copy of the resolution, to all hotel and motel owners on file with the City. Hotel and motel owners were notified of the proposed assessment renewal and their opportunity to protest the annual assessment or raise other concerns regarding the BIA.

ANALYSIS:

During the public hearing, property owners are provided an opportunity to speak in support of, protest the annual assessment, and/or address any concerns regarding the BIA. The City Council will vote to adopt or deny the resolution levying an annual assessment for the upcoming fiscal year, and makes the ultimate decision as to the size of and the properties to be included in the BIA. Upon the approval of the annual assessment, the three percent (3%) assessment is collected along with the City’s Transient Occupancy Tax (TOT). The hotels and motels included in the BIA are required to itemize the BIA levy as a separate assessment. The staff at TCM manage the day-to-day activities and provide all services to administer the BIA.

Per the agreement between the City of Costa Mesa and TCM and as required by Streets and Highways Code section 36533, TCM is required to provide an annual report describing the programs and activities implemented during the previous fiscal year as well as the status of the programs and activities implemented during the current fiscal year (Attachment 1). The City Council may approve the report as filed or modify the report and approve it as modified. Once the City Council approves the report, it may adopt the resolution of intention to levy the annual assessment.

Highlights of the 2022-2023 Fiscal Year
Travel Costa Mesa continues its dedication to showcasing the City of Costa Mesa as the City of the Arts and further enhancing the City’s brand as a premier destination in Orange County. The celebration of the City’smost anticipated opening of the decade, the Orange County Museum of Art (OCMA), was one of the year’s highlights. In addition, TCM continued an “always-on”marketing strategy in 2022-23, mixing brand awareness campaigns with promotions to help increase hotel occupancy during times of need. Website traffic increase, with new website users increased by

28.8% and page views increased by 27.8%. Successful campaigns included the Create Your Escape Close to Home, Road Trip, What If, What Will You See Next in Costa Mesa, and other sub- campaigns.

Leisure travel during the summer was substantial due to continued pent-up demand and group business travel was on an upward trajectory. Overall occupancy grew 7% and average daily rate grew 22% compared to 2021. Compared to 2019 levels, the overall weekend occupancy segment was 81.1%, almost fully recovered, and the transient weekday occupancy segment was 47.5% of the overall business, down only one percentage point. The weekday contract occupancy segment was

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File #: 23-1217 Meeting Date: 6/6/2023
overall business, down only one percentage point. The weekday contract occupancy segment was 7%, approximately half of what it was in 2019. However, Costa Mesa’sweekday group segment exceeded 2019 numbers by 2%. TCM pursued group sales success by attending 12 industry trade shows in FY 2022-23, with 254 leads generated and 73,899 lead room nights of these leads generated.

ALTERNATIVES:

City Council may choose not to adopt the resolution, which will prevent the City from levying an annual assessment for the upcoming fiscal year.

FISCAL REVIEW:

According to the audit report, TCM’scash equity as of June 30, 2022 totaled $2,599,536. Based on the 2022-23 annual report, TCM is forecasting to come in at $2.9 million for the current fiscal year, a 121% increase from the prior fiscal year. As of February 2023, BIA revenues were at $2.1 million.

The City receives one percent (1%) of the BIA revenue/assessment as partial reimbursement for its collection and administrative costs. The one percent (1%) allocated to the City for reimbursement is estimated at $29,000 for the 2022-2023 Fiscal Year.

Since 2014, TCM has also provided funding to the City to support community-wide marketing and community events that attract many visitors to Costa Mesa under a Professional Services Agreement (PSA). The City began budgeting the TCM Community Events Programing for a total of $164,000 within the City’s financial system. This budget typically added annually as an addendum to the existing Professional Services Agreement between the City and TCM, approved by City Council at a public hearing. Although the TCM community event funds were not available during FY 2020-21 and FY 2021-22, the City intends to resume all special community events and marketing efforts to pre- pandemic levels and reinstate this funding in FY 2023-24.

LEGAL REVIEW:

The City Attorney’sOffice reviewed this report, and has reviewed and approved the resolution as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the City Council’scontinuous efforts to promote the City of Costa Mesa for its rich and vibrant community that offers many attractions for residents, visitors and businesses.

CONCLUSION:

State law mandates the specific procedure to be followed in the establishment of business improvement areas and the levying of a voluntary annual assessment. Adoption of Resolution No. 2023-XX is the final step in the reauthorization of the BIA assessment, and the City Council must

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File #: 23-1217 Meeting Date: 6/6/2023
adopt the proposed resolution before an annual assessment can be levied for Fiscal Year 2023-2024.

Therefore, staff recommends that the City Council:

1. Conduct a public hearing regarding the Business Improvement Area (BIA) reauthorization and levy of the annual assessment for Fiscal Year 2023-2024.

Page 4 of 4 ends

258
Resolution No. 2023-xx Page 1 of 7

ATTACHMENT 1

RESOLUTION NO. 2023-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA,

CONFIRMING THE ANNUAL REPORT FILED BY TRAVEL COSTA MESA AND LEVYING AN ANNUAL ASSESSMENT FOR FISCAL YEAR 2023-2024 FOR A BUSINESS IMPROVEMENT

AREA COVERING CERTAIN COSTA MESA HOTELS AND MOTELS

THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, in adopting the Parking and Business Improvement Area Law of 1989 (California Streets and Highways Code sections 36500, et seq .), the California Legislature authorized cities to levy assessments on businesses in order to promote economic revitalization and tourism, to create jobs, attract new businesses, and prevent erosion of business districts; and WHEREAS, on July 5, 1995, by Ordinance No. 95-9, the City Council adopted a business improvement area, commonly known as the Costa Mesa Tourism & Promotion Business Improvement Area (“BIA”), the purpose of which is to promote tourism to the City and to fund programs and activities that benefit the hotel and motel businesses within the City of Costa Mesa; and
WHEREAS, the eleven (11) hotels and motels listed in Exhibit A, attached hereto and incorporated herein by this reference, are currently subject to the assessment; and WHEREAS, the City Council appointed the general managers of the 11 hotels and motels subject to the assessment to serve as the advisory board as required by California Streets and Highways Code section 36530; and
WHEREAS, said advisory board is known as Travel Costa Mesa (“TCM”); and WHEREAS, the City Council has voted to continue the special assessment for the BIA each year since its inception, and it has been levied upon the 11 hotel and motel b usinesses listed in Exhibit A; and
WHEREAS, in January 2000, the City Council approved an increase in the assessment, raising the assessment from one percent (1%) to two percent (2%) based on the sale of overnight room stays; and
WHEREAS, in November 2010, the City Council approved an increase in the assessment, raising the assessment from two percent (2%) to three percent (3%) based on the sale of overnight room stays; and
WHEREAS, the City desires to levy and collect a three percent (3%) assessment within the BIA for Fiscal Year 2023-2024; and
259
Resolution No. 2023-xx Page 2 of 7

ATTACHMENT 1

WHEREAS, on May 2, 202 3, the City Council adopted Resolution No. 202 3-19, a resolution of intention to levy an assessment for Fiscal Year 202 3-2024, pursuant to California Streets and Highways Code section 36534; and
WHEREAS, the City Council has conducted a public hearing pursuant to California Streets and Highways Code section 36535; and
WHEREAS, the City Council now desires to confirm the annual report as filed by TCM and adopt this Resolution to levy the assessment for the 2023-2024 Fiscal Year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

Section 1 . Annual Report. The City Council hereby confirms the annual report on the Business Improvement Area as originally filed by Travel Costa Mesa in accordance with California Streets and Highways Code section 36535. The report shall be kept on file in the City Clerk’s Office.

Section 2. Assessment. An annual assessment for the BIA shall be levied pursuant to California Streets and Highways Code sections 36500, et seq. The boundaries of the territory are the 11 motels and hotels listed in Exhibit A. The amount of the annual assessment is three percent (3%) based on the sale of overnight room stays. New hotel and motel businesses commenced after the effective date of the resolution levying the assessment will be exempt from the levy of assessment pursuant to California Streets and Highways Code section 36531.

Section 3. Types of Activities to Be Funded. The type or types of activities to be funded by and through the annual levy of assessments on businesses within the Costa Mesa Tourism & Promotion Council Business Improvement Area are specified in the referenced annual report and Exhibit B, attached hereto and incorporated herein.

Section 4. Reporting and Remitting to the City of Costa Mesa Finance Department. Each hotel/motel owner shall separate the Business Improvement Assessment fro m the Transient Occupancy Tax on guest billing statements. The specific term “Business Improvement Assessment” shall be included on the billing to identify the assessment amount. The hotel/motel owner shall collect and subsequently remit the assessment to the Costa Mesa Finance Department at the same time and manner as the Transient Occupancy Tax. A ten percent (10%) penalty and half percent (0.5%) interest will be assessed on late remittances.

Section 5 . Method and Basis of Levy . To allow each business owner to estimate the amount of the assessment to be levied against his or her business, the method and basis of levying the assessment are set forth in the annual report relative to the Business Improvement Area, Ordinance No. 95-9, and Exhibit B.
260
Resolution No. 2023-xx Page 3 of 7

ATTACHMENT 1

PASSED AND ADOPTED this 6th day of June, 2023.

John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 6th day of June, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 7th day of June, 2023.

Brenda Green, City Clerk
261
Resolution No. 2023-xx Page 4 of 7

ATTACHMENT 1

EXHIBIT A

The Business Improvement Area (“BIA”) benefit zone encompasses the entire City of Costa Mesa boundaries. It is anticipated that the entire City, including businesses and residents, will benefit from increased revenues generated by the activities financed by the BIA assessment.

The following businesses will be included in the BIA that is established pursuant to California Streets and Highways Code sections 36500, et seq., the businesses commonly known as:

Avenue of the Arts, A Tribute Portfolio Hotel

Property Address: 3350 Avenue of the Arts, Costa Mesa

Business Owner: Rosanna Inc.
3350 Avenue of the Arts
Costa Mesa, CA 92627

Property Owner: Rosanna Inc.
3350 Avenue of the Arts
Costa Mesa, CA 92627

Ayres Country Inn & Suites

Property Address: 325 Bristol Street, Costa Mesa

Business Owner: Newport Country Inn & Suites, Inc.
355 Bristol Street, Suite A
Costa Mesa, CA 92626

Property Owner: Newport Country Inn & Suites, Inc.
355 Bristol Street, Suite A
Costa Mesa, CA 92626

Best Western Plus Newport Mesa Inn

Property Address: 2642 Newport Boulevard, Costa Mesa

Business Owner: James Hsuen
Shang-Pu Lee
2642 Newport Boulevard,
Costa Mesa, CA 92627

Property Owner: James Hsuen
Shang-Pu Lee
2642 Newport Boulevard,
Costa Mesa, CA 92627
262
Resolution No. 2023-xx Page 5 of 7

ATTACHMENT 1

Crowne Plaza

Property Address: 3131 Bristol Street, Costa Mesa

Business Owner: Brighton Management
20342 SW Acacia St.

Newport Beach, CA 92660

Property Owner: Bright Bristol Street LLC
3131 Bristol Street
Costa Mesa, CA 92626

Hilton

Property Address: 3050 Bristol Street, Costa Mesa

Business Owner: Ashford TRS CM LLC
14185 Dallas Parkway, Suite 1100
Dallas, TX 75254

Property Owner: Remington Lodging & Hospitality LP
14185 Dallas Parkway, Suite 1100
Dallas, TX 75254

Holiday Inn Express Hotel & Suites

Property Address: 2070 Newport Boulevard, Costa Mesa

Business Owner: Narendra B. Patel
2070 Newport Blvd.

Costa Mesa, CA 92667

Property Owner: Narendra B. Patel
2070 Newport Blvd.

Costa Mesa, CA 92667

Costa Mesa Marriott

Property Address: 500 Anton Boulevard, Costa Mesa

Business Owner: Starwood Capital Group
591 West Putnam Avenue
Greenwich, CT 06830

Property Owner: HEI Hotels & Resorts
101 Merritt 7 Corporate Park, 1st Floor
Norwalk, CT 06851
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Resolution No. 2023-xx Page 6 of 7

ATTACHMENT 1

OC Hotel Costa Mesa (Formerly BLVD Hotel)

Property Address: 2430 Newport Boulevard, Costa Mesa

Business Owner: Sai Hospitality Services, LLC
11556 Manchester Way
Porter Ranch, CA 91326

Property Owner: Sanjay Panchal
11556 Manchester Way
Porter Ranch, CA 91326

Ramada Inn & Suites Costa Mesa

Property Address: 1680 Superior Avenue, Costa Mesa

Business Owner: B.D. Inns Inc./Ramada Ltd.
1680 Superior Ave.

Costa Mesa, CA 92627

Property Owner: B.D. Inns Inc./Ramada Ltd.
1680 Superior Ave.

Costa Mesa, CA 92627

Residence Inn by Marriott

Property Address: 881 Baker Street, Costa Mesa

Business Owner: Marriott International
10400 Fernwood Rd.

Bethesda, MD 20817

Property Owner: BRE Select Hotels and Resorts
6201 15th Avenue
Brooklyn, NY 11219

The Westin South Coast Plaza Hotel

Property Address: 686 Anton Boulevard, Costa Mesa

Business Owner: Host Hotels & Resorts
6903 Rockledge Dr., Suite 1500
Bethesda, MD 20817

Property Owner: CJ Segerstrom & Sons
c/o South Coast Plaza
686 Anton Boulevard
Costa Mesa, CA 92626
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Resolution No. 2023-xx Page 7 of 7

ATTACHMENT 1

EXHIBIT B

The BIA assessment will be used to fund Travel Costa Mesa (“TCM”). TCM will fund activities to promote tourism in Costa Mesa and will sponsor related tourist events that benefit the hotel a nd motel businesses within the City.

Revenue

A three percent (3%) levy will be assessed against each of the 11 hotels listed in Exhibit A, based on the net revenue from the sale of overnight room stays.

Business owners shall pay the assessment to the Costa Mesa City Finance Department on a monthly basis. A penalty and interest shall be assessed on late payments.

Note: New hotel and motel businesses commenced after the effective date of this resolution will be exempt from the levy of assessment.
265

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1222 Meeting Date: 6/6/2023
TITLE:

CONSOLIDATED MASTER FEE SCHEDULE
DEPARTMENT: FINANCE DEPARTMENT
PRESENTED BY: CAROL MOLINA, FINANCE DIRECTOR
CONTACT INFORMATION: CAROL MOLINA, FINANCE DIRECTOR, (714) 754-5036 RECOMMENDATION:

Staff recommends the City Council

1. Open a Public Hearing and take testimony, if any.

2. Adopt a Resolution of the City Council of the City of Costa Mesa, California, Adopting a Consolidated Schedule of User and Regulatory Fees for Various City Services.

BACKGROUND:

Fee-related services typically benefit a particular individual, business, or group. Since these services typically provide a specific benefit, communities often seek to recover all, or a portion of, the costs of providing fee-related services from those benefitting from the service provided. This allows unobligated revenues to be more purposefully directed to funding services provided to the community as a whole (e.g., public safety services).

User and regulatory fees are established by the City Council.

Staff desires to implement a practice of annual review and adjustment of fees. Implementing this practice will provide multiple benefits, including:
· Increasing the availability of General Fund revenues to be used for services and activities available to all Costa Mesa residents and businesses, such as public safety services. · Keeping pace with general cost inflation.
· Avoiding fee spikes that are more likely to occur when municipalities leave fees unchanged for a multi-year period.
· Providing fee payers, City staff, and City policymakers with a pattern of consistency that provides information for forecasting and decision-making purposes. · Encouraging generational equity among fee payers by avoiding long-term stagnation of fees followed by significant fee increases.

Page 1 of 3 ends

266
File #: 23-1222 Meeting Date: 6/6/2023
ANALYSIS:

The main purpose of this action is to consolidate the City’smultiple existing user and regulatory fees into one schedule. Consolidating the City’scurrent fees into a one master fee and charges schedule enhances transparency and ease of use for the public when trying to ascertain the cost of City services as opposed to the current practice of searching through various disparate fee schedules. It will also allow for a more effective annual review and periodic update of fees. Accordingly, staff recommends the City Council adopt a consolidated schedule of fees and direct staff to implement an annual review of fees as part of the City’snormal course of business operations. Typically, a cost-of- service study is anticipated to be completed every three to five years, with incremental updates occurring in the years in between any comprehensive studies, if the Council so chooses.

Additionally, the City Council may authorize an annual inflationary adjustment to certain fees.

However, staff is recommending not to make any changes for CPI increases at this time while the data conversion and testing processes for the City’snew comprehensive Land Management System is underway.

Authorized annual adjustments to building fees have been in place since 2018. If the City Council authorizes CPI adjustments, it will allow for an automatic adjustment to various fees based on the Consumer Price Index - All-Urban Consumers for the Los Angeles-Long Beach-Anaheim, CA region (CPI-U). The inflationary adjustment will be effective July 1 of each year, to align with the City’s fiscal year, and will be based on the annual CPI-U change of the immediately preceding year, not to exceed an increase of five percent (5%) per year.

If the CPI remains stagnant or experiences a decline, no change shall be made to the fee schedule for that year unless an adjustment is made to targeted cost recovery levels or fee study findings indicate that an adjustment is appropriate.
· Fees that can be adjusted annually are identified in the Schedule of User Fees with a “Y”in the column labeled “Allowable.”
· Staff reviewed the fees with FiPAC. Fees not recommended by FiPAC for annual adjustment, or due to State limitations, are marked with an “N”in the column labeled “Option2”. These are primarily Recreation and Facility Rental Fees.

While the proposed action provides for an annual review and update of fees, during the course of the year the City Council may elect to adopt new fees, modify existing fees, or repeal existing fees.

As these changes are made, the consolidated fee schedule will be updated to reflect the changes.

The most recent annual change in regional CPI was 7.45%. Consequently, if the City Council approves the annual inflationary adjustment to fees, the adjustment for Fiscal Year 2023/24 will be 5% (based on annual inflation, not to exceed 5%).

Staff intends to conduct periodic studies that will identify the City’sfull cost of providing fee-related services based on current labor rates and service delivery methods. These studies will provide an opportunity to recalibrate fees based on cost-of-service findings and adjustments to targeted cost recovery levels. The results will be brought to City Council at a future date.

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File #: 23-1222 Meeting Date: 6/6/2023
ALTERNATIVES:

The City Council may choose to increase the CPI, or any fees that are eligible, or adopt Option 2 which includes the recommended fees that are not to be increased by the CPI as per FiPAC by resolution and provide direction to staff.

FISCAL REVIEW:

There is no fiscal impact associated with the Consolidated Fee Schedule. However, if the City Council chose to increase eligible fees by the value of the COI, the anticipated revenue is $200,000. It is important to note that while adjusting fees and billing rates will provide a fiscal impact in the form of additional revenue; the revenue is not intended to be used to fund new services, rather the revenue is intended to offset the costs of providing existing services that are recoverable from fees. Authorizing an annual inflationary adjustment to fees simply allows the City to better recoup its costs.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Achieve Long-Term Fiscal Sustainability
CONCLUSION:

It is recommended that the City Council approve the attached resolution consolidating the City’s fees and charges into one master fee schedule for the City of Costa Mesa.

Page 3 of 3 ends

268
Schedule of User and Regulatory Fees
ATTACHMENT 1
269
Services / Activities / Subject Matter Page
Animal License Fees 1
Business License Processing Fees 2
Administrative / Finance Department Fees 3
Administrative / City Clerk Fees 4
Appeal Fees 5
Building Fees 6
Cannabis Permit Fee 12
Fire & Rescue Department EMS & Emergency Ground Ambulance Transport & Vehicle Accident Fees 13 Fire Prevention and Community Risk Reduction Fees 14
Planning Fees 16
Police Fees 19
Public Works 20
Contractor Self-Haul Fees 21
Impact Fees 22
Watershed Fees 23
Recreation and Facility Rental Fees 24
Video Duplication Fees 32
City of Costa Mesa

MASTER FEE SCHEDULE
270
City of Costa Mesa

MASTER FEE SCHEDULE - ANIMAL LICENSE FEES
Yearly Inflator
Fees Penalty Fees Charge Basis Note Allowable Option 2 Effective Date Dog License
1 Altered $25.00 $12.50 per license Y N July 6, 2010
2 Unaltered $80.00 $40.00 per license Y N July 6, 2010
3 Senior Citizen Altered (62+ yrs.) $10.00 $5.00 per license [a] Y N July 6, 2010 4 Senior Citizen Unaltered (62+ yrs.) $40.00 $20.00 per license [a] Y N July 6, 2010 5 Replacement Tag $5 n/a per tag Y N July 6, 2010
6 Late Renewal 50% of license fee [b] N N July 6, 2010
[a] Senior Citizens must submit proof of age to receive rate (Government ID).

Activity Description
[b] If application was provided by an Animal Control Officer, payment is required within 15 days of notification and will result in a penalty of 50% of licensing fees. Failure to obtain and keep current a dog license can result in a citation. If a renewal is more than 30 days overdue, a late fee of 50% of the applicable license fee will be charged in addition to the yearly fee.
1 271
City of Costa Mesa

MASTER FEE SCHEDULE - BUSINESS LICENSE PROCESSING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Business License Administrative Processing
Charge1 Changes and Amendments – Existing
Accounts
$25 Y Y June 18, 2019
2 Reactivations – Existing Accounts $35 Y Y June 18, 2019 3 Reprint Fee $10 Y Y June 18, 2019
4 Delinquent Payment Penalty 25% per month, not to
exceed 100% of the fee
N N June 18, 2019
5 Noncompliance Penalties
a) After 90 days for Renewals $50 N N June 18, 2019
b) After 45 days for New Applicants $50 N N June 18, 2019 Activity Description
2 272
City of Costa Mesa

MASTER FEE SCHEDULE - ADMINISTRATIVE / FINANCE DEPARTMENT FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 Bad Check Fee
a) First Bad Check $25 N N January 1, 2009
b) Each Subsequent Bad Check $35 N N January 1, 2009
2 Christmas Tree Lots
a) Permit $215 Y N January 1, 2009
b) Clean Up Fee $200 Y N January 1, 2009
3 Fireworks Stand Permit
a) Fireworks Stand Permit waived N N January 1, 2009
b) Fireworks Cleanup Fee $100 Y N January 1, 2009
4 Home Occupation Permit $100 one-time fee Y N January 1, 2009 5 Operator Permit $75 Y N January 1, 2009
6 Sidewalk/Parking Lot Sale Permit $45 Y N January 1, 2009 7 Solicitation Permit $160 Y N January 1, 2009
8 Sidewalk Vendor Permit $250 non-refundable Y N March 17, 2020 Activity Description
3 273
City of Costa Mesa

MASTER FEE SCHEDULE - ADMINISTRATIVE / CITY CLERK FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 Certification of Documents $10 N N January 1, 2009
2 Political Reform Act Late Filing Fee $10 N N January 1, 2009 3 Photocopies - Citywide
a) Per page - Black and White Copies $0.10 per page Y N January 1, 2009 b) Per Page - Color Copies $0.50 per page Y N January 1, 2009 c) Digital $8 per digital storage device Y N January 1, 2009 4 Subpoena Fee $15 N N January 1, 2009
Activity Description
4 274
City of Costa Mesa

MASTER FEE SCHEDULE - APPEAL FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 Appeal Fees
a) Appeal of Planning Commission Decision
i) Tier I $1,220 [a] Y Y September 1, 2019
ii) Tier II $3,825 [b] Y Y September 1, 2019
b) Appeal of Non-Planning Commission
Decision
i) Tier I $690 [a] Y Y September 1, 2019
ii) Tier II $3,825 [b] Y Y September 1, 2019
Activity Description
[a] Includes owners and/or occupants of a property located within 500 feet of project site (excluding owners and/or occupants of the project site.) [b] Includes the project applicant, owners and/or occupants of the project site, and owners and/or occupants of a property located greater than 500 feet from project site. 5 275
City of Costa Mesa

MASTER FEE SCHEDULE - BUILDING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Building Permit Fee

TOTAL VALUATION
1 $1 - $500 $40.12 Y Y July 1, 2022
2 $501 - $2,000
a) for the first $500 $40.12 Y Y July 1, 2022
b) for each additional $100, or fraction
thereof, to and including $2,000
$5.20 Y Y July 1, 2022
3 $2,001 - $25,000
a) for the first $2,000 $118.18 Y Y July 1, 2022
b) for each additional $1,000, or fraction
thereof, to and including $2,000
$23.87 Y Y July 1, 2022
4 $25,001 - $50,000
a) for the first $25,000 $667.19 Y Y July 1, 2022
b) for each additional $1,000, or fraction
thereof, to and including $50,000
$17.21 Y Y July 1, 2022
5 $50,001 - $100,000
a) for the first $50,000 $1,097.63 Y Y July 1, 2022
b) for each additional $1,000, or fraction
thereof, to and including $100,000
$11.94 Y Y July 1, 2022
6 $100,001 - $500,000
a) for the first $100,000 $1,694.57 Y Y July 1, 2022
b) for each additional $1,000, or fraction
thereof, to and including $500,000
$9.54 Y Y July 1, 2022
7 $500,001 - $1,000,000
a) for the first $500,000 $5,648.19 Y Y July 1, 2022
b) for each additional $1,000, or fraction
thereof, to and including $1,000,000
$8.10 Y Y July 1, 2022
8 $1,000,001 and up
a) for the first $1,000,000 $9,698.98 Y Y July 1, 2022
b) for each additional $1,000, or fraction
thereof
$5.98 Y Y July 1, 2022
Plan Check Fee
9 Building Plan Check 65% percent of permit fee Y N July 1, 2021 10 Accelerated Building Plan Check
a) Consultant Fee 65% percent of permit fee Y N July 1, 2021 b) City Administrative Fee 16.25% percent of permit fee Y N July 1, 2021 Document Retention Fee
11 Document Retention 5% percent of permit fee Y N July 1, 2021

GRADING PERMITS
Total Cut and Fill Cubic Yards (CY)
12 1 CY to 50 CY $40.12 Y Y July 1, 2022
13 51 CY - 100 CY $63.08 Y Y July 1, 2022
14 101 CY - 1,000 CY
a) for the first 100 CY $63.21 Y Y July 1, 2022
b) for each additional 100 CY, or fraction
thereof, to and including 1,000 CY
$29.90 Y Y July 1, 2022
15 1,001 CY - 10,000 CY
a) for the first 1,000 CY $332.35 Y Y July 1, 2022
b) for each additional 1,000 CY, or fraction
thereof, to and including 10,000 CY
$24.77 Y Y July 1, 2022
16 10,001 CY - 100,000 CY
a) for the first 10,000 CY $555.35 Y Y July 1, 2022
b) for each additional 10,000 CY, or
fraction thereof, to and including 100,000
CY
$112.76 Y Y July 1, 2022
Activity Description
6 276
City of Costa Mesa

MASTER FEE SCHEDULE - BUILDING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 17 100,001 CY or more
a) for the first 100,000 CY $1,570.19 Y Y July 1, 2022
b) for each additional 10,000 CY, or
fraction thereof
$62.37 Y Y July 1, 2022

ELECTRICAL PERMIT FEES
18 Issuance Fee $40.07 Y Y July 1, 2022
19 New Residential Buildings
a) Multi-Family Residential $0.08 per SF Y Y July 1, 2022 b) Single and Two-Family Residential $0.09 per SF Y Y July 1, 2022 20 Private Swimming Pools $91.73 Y Y July 1, 2022
21 Carnivals and Circuses
a) Carnivals, circuses, or other traveling
shows or exhibitions utilizing transportable
type rides, booths, displays and
attractions. For electrical generators and
electrically driven rides
$40.07 each Y Y July 1, 2022
b) Mechanically driven rides and walk-
through attractions or displays having
electric lighting
$12.36 each Y Y July 1, 2022
c) System of area and booth lighting $12.36 each Y Y July 1, 2022 22 Temporary Power Service
a) Temporary service pole or pedestal,
including all pole or pedestal-mounted
receptacle outlets and appurtenances
$40.07 each Y Y July 1, 2022
b) Temporary distribution system and
temporary lighting and receptacle outlets
for construction sites, decorative lights,
Christmas tree sales lots, fireworks stands,
etc.
$20.97 each Y Y July 1, 2022
23 Unit Fee Schedule [a]
a) First 20 fixtures $1.88 each [b] Y Y July 1, 2022
b) Additional fixtures $1.24 each [b] Y Y July 1, 2022
24 Lighting Fixtures
a) Lighting fixtures, sockets or other lamp-
holding devices
i) First 20 fixtures $1.88 each Y Y July 1, 2022
ii) Additional fixtures $1.24 each Y Y July 1, 2022
b) Pole or platform-mounted lighting
fixtures
$1.88 each Y Y July 1, 2022
c) Theatrical-type lighting fixtures or
assemblies
$1.88 each Y Y July 1, 2022
25 Residential Appliances $8.09 each [c]; [d] Y Y July 1, 2022 26 Non-Residential Appliances $8.09 each [c]; [e] Y Y July 1, 2022 27 Power Apparatus
a) Up to and including 1 HP, kW, kVA, kVAR $8.09 each [f]; [g] Y Y July 1, 2022 b) Over 1 and not over 10 HP, kW, kVA,
kVAR
$20.97 each [f]; [g] Y Y July 1, 2022
c) Over 10 and not over 50 HP, kW, kVA,
kVAR
$41.95 each [f]; [g] Y Y July 1, 2022
d) Over 50 and not over 100 HP, kW, kVA,
kVAR
$84.40 each [f]; [g] Y Y July 1, 2022
e) Over 100 HP, kW, kVA, kVAR $127.02 each [f]; [g] Y Y July 1, 2022 7 277
City of Costa Mesa

MASTER FEE SCHEDULE - BUILDING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 28 Busways
a) For trolley and plug-in-type busways,
each 100 feet (30 480 mm) or fraction
thereof
$12.36 [h] Y Y July 1, 2022
29 Signs, Outline Lighting and Marquees
a) Signs, outline lighting systems or
marquees supplied from one branch circuit
$41.95 each Y Y July 1, 2022
b) Additional branch circuits within the
same sign, outline lighting system or
marquee
$8.09 each Y Y July 1, 2022
30 Services
a) 600 volts or less and not over 200
amperes in rating
$52.01 [i] Y Y July 1, 2022
b) 600 volts or less and over 200 amperes
to 1, 000 amperes
$105.97 Y Y July 1, 2022
c) Over 600 volts or over 1,000 amperes in
rating
$211.93 Y Y July 1, 2022
d) Miscellaneous Apparatus, Conduits and
Conductors. For electrical apparatus,
conduits and conductors for which a
permit is required, but for which no fee is
herein set forth
$31.03 Y Y July 1, 2022
31 Plan Check Fee
a) Electrical plan review fee when required
(minimum charge - one-hour)
$133.73 per hour Y Y July 1, 2022

MECHANICAL PERMIT FEES
32 Issuance Fee $40.07 Y Y July 1, 2022
33 Furnaces
a) installation or relocation of each forced-
air or gravity-type furnace or burner,
including ducts and vents attached to such
appliance, up to and including 100,000
Btu/h (29.3 kW)
$25.23 Y Y July 1, 2022
b) installation or relocation of each forced-
air or gravity-type furnace or burner,
including ducts and vents attached to such
appliance over 100,000 Btu/h (29.3 kW)
$31.03 Y Y July 1, 2022
c) installation or relocation of each floor
furnace, including vent
$25.23 Y Y July 1, 2022
d) installation or relocation of each
suspended heater, recessed wall heater or
floor-mounted unit heater
$25.23 Y Y July 1, 2022
e) Appliance Vents: For the installation,
relocation, or replacement of each
appliance vent installed and not included
in an appliance permit
$12.36 Y Y July 1, 2022
8 278
City of Costa Mesa

MASTER FEE SCHEDULE - BUILDING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description f) Repairs or Additions: For the repair of,
alteration of, or addition to each heating
appliance, refrigeration unit, cooling unit,
absorption unit, or each heating, cooling,
absorption, or evaporative cooling system,
including installation of controls regulated
by the Mechanical Code.
$23.36 Y Y July 1, 2022
34 Boilers, Compressors, and Absorption
Systems
a) Installation or relocation of each boiler
or compressor to and including 3
horsepower (10.6 kW), or each absorption
system to and including 100,000 Btu/h
(29.3 kW)2
$25.06 Y Y July 1, 2022
b) Installation or relocation of each boiler
or compressor over 3 horsepower (10.6
kW) to and including 15 horsepower (52.7
kW), or each absorption system over
100,000 Btu/h (29.3 kW) to and including
500,000 Btu/h (146.6 kW)
$46.29 Y Y July 1, 2022
c) Installation or relocation of each boiler
or compressor over 15 horsepower (52.7
kW) to and including 30 horsepower (105.5
kW), or each absorption system over
500,000 Btu/h (146.6 kW) to and including
1,000,000 Btu/h (293.1 kW)
$63.52 Y Y July 1, 2022
d) Installation or relocation of each boiler
or compressor over 30 horsepower (105.5
kW) to and including 50 horsepower (176
kW), or each absorption system over
1,000,000 Btu/h (293.1 kW) to and
including 1,750,000 Btu/h (512.9 kW)
$94.54 Y Y July 1, 2022
e) Installation or relocation of each boiler
or compressor over 50 horsepower (176
kW), or each absorption system over
1,750,000 Btu/h (512.9kW)
$157.97 Y Y July 1, 2022
35 Air Handlers
a) air-handling unit to and including 10,000
cubic feet per minute (cfm)(4719 L/s),
including ducts attached thereto
$18.15 each [j] Y Y July 1, 2022
b) air-handling unit over 10,000 cfm (4719
L/s)
$30.86 each Y Y July 1, 2022
c) Evaporative Coolers: For each
evaporative cooler other than portable
type
$18.15 each Y Y July 1, 2022
36 Ventilation and Exhaust
a) ventilation fan connected to a single
duct
$12.36 each Y Y July 1, 2022
b) ventilation system which is not a
portion of any heating or air conditioning
system authorized by a permit
$18.15 each Y Y July 1, 2022
9 279
City of Costa Mesa

MASTER FEE SCHEDULE - BUILDING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description c) installation of each hood which is
served by mechanical exhaust, including
the ducts for such hood
$18.15 each Y Y July 1, 2022
37 Incinerators
a) installation or relocation of each
domestic-type incinerator
$31.03 Y Y July 1, 2022
b) installation or relocation of each
commercial or industrial-type incinerator
$24.72 Y Y July 1, 2022
38 Miscellaneous
a) For each appliance or piece of
equipment regulated by the Mechanical
Code but not classed in other appliance
categories, or for which the fee is listed in
the table
$18.15 Y Y July 1, 2022
39 Plan Check Fee
a) Mechanical plan review fee when
required per hour (minimum charge - one-
hour).
$133.73 Y Y July 1, 2022

PLUMBING PERMIT FEES
40 Issuance Fee $40.07 Y Y July 1, 2022
41 FIXTURES AND VENTS
a) For each plumbing fixture or trap or set
of fixtures on one trap (including water,
drainage piping and backflow protection
thereof)
$16.71 Y Y July 1, 2022
b) repair or alteration of drainage or vent
piping, each fixture
$8.09 Y Y July 1, 2022
42 SEWERS, DISPOSAL SYSTEMS, AND
INTERCEPTORSa) Building sewer and each trailer park
sewer
$42.02 each Y Y July 1, 2022
b) Cesspool $63.52 each Y Y July 1, 2022
c) Private sewage disposal system $127.02 each Y Y July 1, 2022 d) Industrial waste pretreatment
interceptor, including its trap and vent,
excepting kitchen-type grease interceptors
functioning as fixture traps
$33.93 each Y Y July 1, 2022
e) Rainwater systems-per drain (inside
building)
$16.71 Y Y July 1, 2022
43 WATER PIPING AND WATER HEATERS
a) Installation, alteration, or repair of
water piping or water-treating equipment,
or both, each
$8.09 each Y Y July 1, 2022
b) Water heater including vent ; For vents
only, see Section 3
$20.97 each Y Y July 1, 2022
44 GAS PIPING SYSTEMS
a) 1 to 5 outlets $10.48 Y Y July 1, 2022
b) Each additional outlet over 5 $1.88 Y Y July 1, 2022 10 280
City of Costa Mesa

MASTER FEE SCHEDULE - BUILDING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 45 LAWN SPRINKLERS, VACUUM BREAKERS AND

BACKFLOW PROTECTION DEVICES
a) For each lawn sprinkler system on any
one meter, including backflow protection
devices thereof
$25.23 Y Y July 1, 2022
b) Additional Vacuum Breakers and
Backflow Protection Devices
i) 1 to 5 devices $20.97 Y Y July 1, 2022
ii) Over 5 devices, each $3.84 [k] Y Y July 1, 2022
iii) 2 inches (50.8 mm) and smaller $20.97 Y Y July 1, 2022 iv) Over 2 inches (50.8 mm) $42.02 Y Y July 1, 2022
46 SWIMMING POOLS
a) Public Pool $155.58 Y Y July 1, 2022
b) Public Spa $103.58 Y Y July 1, 2022
c) Private Pool $103.58 Y Y July 1, 2022
d) Private Spa $51.58 Y Y July 1, 2022
47 MISCELLANEOUS
a) For each appliance or piece of
equipment regulated by the Plumbing
Code but not classed in other appliance
categories, or for which no other fee is
listed in this code.
$16.71 Y Y July 1, 2022
48 PLAN CHECK FEE
a) Plumbing plan review fee when
required (minimum charge ‐ one hour), per
hour listed in the table
$133.73 Y Y July 1, 2022
49 OTHER INSPECTION AND FEES
a) Reinspection Fees $122.58 per hour [l] Y Y July 1, 2022 b) Inspections outside of normal business
hours
$122.58 per hour, min 2 hrs Y Y July 1, 2022
c) Inspections for which no fee is
specifically indicated
$122.58 per hour, min 1 hr Y Y July 1, 2022
d) Additional plan review required by
changes, additions or revisions to plans or
to plans for which an initial review has
been completed
$133.73 per hour, min 0.5 hrs Y Y July 1, 2022
e) Inspection due to change of use in
accordance with CBC 111.1
$122.58 per hour, min 1 hr Y Y July 1, 2022
[a] The following do not include permit-issuing fee: Receptacle, Switch and Light Outlets: For receptacle, switch, light or other outlets at which current is used or controlled, except services, feeders and meters.
[b] For multi-outlet assemblies, each 5 feet (1524 mm) or fraction thereof may be considered as one outlet. [c] For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. [i] Not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipment. [j] Does not apply to an air-handling unit which is a portion of a factory-assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.
[k] For each backflow-protection device other than atmospheric-type vacuum breakers. [l] A reinspection fee may be assessed for each inspection or reinspection when such portion of work for which the inspection is called is not complete or when the corrections called for are not made or when the work for which the inspection is called is not ready for inspection. [d] Residential appliances or receptacle outlets for same, including wall mounted electric ovens; counter-mounted cooking tops; electric ranges; self-contained room, console or through-wall air conditioners; space heaters; food waste grinders; dish washers; washing machines; water heaters; clothes dryers; or other motor-operated appliances not exceeding I horsepower (HP) (746 W) in rating.
[e] Nonresidential appliances and self-contained factory-wired, nonresidential appliances not exceeding 1 horsepower (HP), kilowatt (kW) or kilovolt-ampere (kVA), in rating, including medical and dental devices; food, beverage and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment.
[f] For equipment or appliances having more than one motor, transformer and heater, These fees include all switches, circuit breakers, contactors, thermostats, relays. [g] For motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment and other apparatus, as follows: Rating in horsepower (HP), kilowatts (kW), kilovolt-amperes (kVA) or kilovolt-amperes- reactive (kVAR). [h] An additional fee is required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in-type busways. A fee is not required for portable tools. 11 281
City of Costa Mesa

MASTER FEE SCHEDULE - CANNABIS PERMIT FEE
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Conditional Use Permit
1 Conditional Use Permit - Measure X Facility $21,529 Y Y June 1, 2021 2 Conditional Use Permit - Measure Q Facility $18,499 Y Y June 1, 2021 Cannabis Business Permit - Initial
Application
3 Measure X Facility $20,380 Y Y June 1, 2021
4 Measure Q Facility $19,732 Y Y June 1, 2021
Cannabis Business Permit - Renewal
Application
5 Measure X Facility $16,996 Y Y June 1, 2021
6 Measure Q Facility $16,348 Y Y June 1, 2021
Cannabis Business Permit Modification -
Major
7 Measure X Facility $3,099 Y Y June 1, 2021
8 Measure Q Facility $3,099 Y Y June 1, 2021
Cannabis Business Permit Modification -
Minor
9 Measure X Facility $1,300 Y Y June 1, 2021
10 Measure Q Facility $1,300 Y Y June 1, 2021
Cannabis Business Permit - Employee Badge
11 Measure X Facility $631 Y Y June 1, 2021
12 Measure Q Facility $631 Y Y June 1, 2021
Activity Description
12 282
City of Costa Mesa
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Emergency Medical Services & Emergency
Ground Ambulance Transportation
1 First Responder $275 fee charged to non-resident
patients transported by
ambulance
Y N January 1, 2009
2 3
Activity Description
Emergency Ground Ambulance Transportation Program - As approved and authorized by the City Council at the inception of the City of Costa Mesa Fire & Rescue Emergency Ground Ambulance Transportation Program, the City utilizes the most recently adopted annual billing rate structure that is consistent with and replicates the most current maximum emergency ground ambulance rates that are identified through the Orange County Health Care Agency (OCHCA) EMS Policy and Procedures (e.g., #700.00 Section; 714.00 - #715.00) and approved through formal resolution by the Orange County Board of Supervisors. *Attachment: Example of OCHCA - OCEMS Policy #714.00.

MASTER FEE SCHEDULE - FIRE & RESCUE DEPARTMENT EMS & EMERGENCY GROUND AMBULANCE TRANSPORT & VEHICLE ACCIDENT FEES
Significant motor vehicle accidents and/or heavy rescue responses will be billed/charged by an hourly rate for personnel which can be identified in the most recently adopted City of Costa Mesa Hourly Rate Determination Schedule and for apparatus and equipment as outlined in the OES state rates for equipment and apparatus.

Pursuant to Government Code § 53150‐53159, “Any person who is under the influence of an alcoholic beverage or any drug, or the combined influence of an alcoholic beverage and any drug, whose negligent operation of a motor vehicle caused by the influence proximately cases any incident resulting in an appropriate emergency response, and any person whose intentionally wrongful conduct proximately causes any incident resulting in an appropriate emergency response, is liable for the expense of an emergency response by a public agency to the incident." California courts have required that the "incident” involved must be something more than a standard DUI stop and investigation. Usually, a public agency will only make a request for expense recovery under Government Code § 53150 where there has been a DUI collision or other similar type of event that required a significant emergency response. Under Government Code § 53155, a driver’s liability is capped at $12,000.

In many cases following a DUI arrest involving an emergency response, the driver will receive a bill in the mail directly from the public agency requesting reimbursement for the emergency response. In other cases, the prosecution will make the reimbursement request directly from the Court as part of the DUI case. The prosecution will seek this amount as part of any DUI restitution that may be owed by the defendant. 13 283
City of Costa Mesa

MASTER FEE SCHEDULE - FIRE PREVENTION AND COMMUNITY RISK REDUCTION FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Fire System Plan Review & Permit Fees
1 New Fire Sprinkler System NFPA 13 & 13R
(includes 2 inspections)
a) Plan Review and Permit Fee $775 Y Y January 1, 2019
b) Plus, Per Head Fee $7 Y Y January 1, 2019
2 New Fire Sprinkler System NFPA 13D
(includes 2 inspections)
a) Plan Review and Permit Fee $430 Y Y January 1, 2019
b) Plus, Per Head Fee $7 Y Y January 1, 2019
3 Tenant Improvement - New Fire Sprinkler
System NFPA 13 & 13R (includes 2
inspections)
a) Plan Review and Permit Fee $300 Y Y January 1, 2019
b) Plus, Per Head Fee $7 Y Y January 1, 2019
4 Fire Alarm System (includes 1 inspection)
a) Plan Review and Permit Fee $395 Y Y January 1, 2019
b) Plus, Per Device $7 Y Y January 1, 2019
5 Commercial Hood Extinguishing System
(includes 1 inspection)
a) Plan Review and Permit Fee $360 Y Y January 1, 2019
b) Plus, Per Nozzle $7 Y Y January 1, 2019
6 Underground Fire Line/Hydrant System
(includes 2 inspections)
$485 Y Y January 1, 2019
7 Special Extinguishing System (includes 1
inspection)
$555 Y Y January 1, 2019
8 Compressed Gas System (includes 1
inspection)
$400 Y Y January 1, 2019
9 Fire Pump (includes 1 inspection) $465 Y Y January 1, 2019 10 Standpipe System (includes 1 inspection) $555 Y Y January 1, 2019 11 Additional Plan Check / Revision /
Resubmittal
hourly [a] Y Y January 1, 2019
12 Additional Inspections hourly [a] Y Y January 1, 2019 Building Plan Review for Fire & Life Safety
13 A, E, High Rise, I, R, S, and others at request
of Building Department
hourly [a] Y Y January 1, 2019
14 Single Family Residence - Remodel/Addition hourly [a] Y Y January 1, 2019 15 Multi-Family Residential/Subdivision hourly [a] Y Y January 1, 2019 16 Grading - Rough/Precise hourly [a] Y Y January 1, 2019 17 Commercial/Industrial - New hourly [a] Y Y January 1, 2019 18 Commercial/Industrial - Remodel/Tenant
Improvement
hourly [a] Y Y January 1, 2019
19 Rack/High Pile Storage hourly [a] Y Y January 1, 2019 20 High-Hazard Groups H1, H2, H3, H4 or
Laboratory
hourly [a] Y Y January 1, 2019
21 High Rise hourly [a] Y Y January 1, 2019
22 Fire Access / Fire Master Plan hourly [a] Y Y January 1, 2019 Activity Description
14 284
City of Costa Mesa

MASTER FEE SCHEDULE - FIRE PREVENTION AND COMMUNITY RISK REDUCTION FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 23 Plant Processing and Extraction Equipment /
Facility
hourly [a] Y Y January 1, 2019
Fire & Life Safety Inspections (Company)
24 1 to 2,500 sq ft $50 Y Y January 1, 2019
25 Over 2,501 sq ft $250 Y Y January 1, 2019
Operational Permit Fees
26 New Operational Permit (range based on
occupancy type)
$270 Y Y January 1, 2019
27 Renewal of Operational Permit $140 Y Y January 1, 2019 False Alarms
28 False Alarm
a) First and Second Responses no charge within 12 month period N N January 1, 2009 b) Each Subsequent Response $405 within 12 month period Y Y January 1, 2009 Pre-Inspection of Community Care Licensing
29 Pre-Inspection of Community Care Licensing
a) Facility with a capacity of 25 or fewer
persons
$50 fee set by state N N August 14, 1992
b) Facility with a capacity of 26 or more
persons
$100 fee set by state N N August 14, 1992
Fire Incident Report
30 Fire Incident Report $15 N N January 1, 2009
High-Rise Building Inspection
31 High-Rise Building Inspection $360 per hour Y N January 1, 2009 [a] Billed/charged by an hourly rate for personnel which can be identified in the most recently adopted City of Costa Mesa Rate Determination Schedule. 15 285
City of Costa Mesa

MASTER FEE SCHEDULE - PLANNING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 ABC, Use Confirmation Requests $500 Y Y September 1, 2019 2 Administrative Adjustment $3,800 Y Y September 1, 2019 3 Address/Address Change $200 Y Y September 1, 2019
4 Appeal Fees
a) Appeal of Planning Commission Decision
i) Tier I $1,220 [a] Y Y September 1, 2019
ii) Tier II $3,825 [b] Y Y September 1, 2019
b) Appeal of Non-Planning Commission
Decisioni) Tier I $690 [a] Y Y September 1, 2019
ii) Tier II $3,825 [b] Y Y September 1, 2019
5 Banner Permit $25 Y Y September 1, 2019
6 CC&Rs Review $1,000 Y Y September 1, 2019
7 Certificate of Appropriateness $7,500 Y Y September 1, 2019 8 Certificate of Compliance $1,500 Y Y September 1, 2019 9 Conditional Use Permit $7,500 Y Y September 1, 2019
10 Conditional Use Permit - Minor $3,800 Y Y September 1, 2019 11 Density Bonus Review $12,000 Y Y September 1, 2019
12 Design Review
a) Minor $1,500 Y Y September 1, 2019
b) Major $3,800 Y Y September 1, 2019
13 Designating a cultural resource No Fee Y N September 1, 2019 14 Development Agreement $20,000 time and materials with $20,000 min deposit
Y N September 1, 2019
15 Development Agreement Annual Review
a) Planning Commission Review $1,425 Y Y September 1, 2019 b) City Council Review $1,875 Y Y September 1, 2019
16 Development Review $1,500 Y Y September 1, 2019
17 Environmental Review/CEQA Actual Cost + 10% total consultant contract estimate plus 10%
Y N September 1, 2019
18 Flood Zone Determination $250 Y Y September 1, 2019
19 Gate Permits $500 Y Y September 1, 2019
20 General Plan
a) Amendment Screening $5,000 Y Y September 1, 2019
b) Amendment $12,000 Y Y September 1, 2019
21 Home Occupation Permit (Planning Review) $100 Y Y September 1, 2019 22 Land Use Restriction $500 Y Y September 1, 2019
23 Lot Line Adjustment $1,500 Y Y September 1, 2019
24 Master Plan $9,000 Y Y September 1, 2019
25 Master Plan Minor Change $1,250 Y Y September 1, 2019 26 Master Plan Minor Amendment $6,000 Y Y September 1, 2019 27 Master Plan Major Amendment $7,500 Y Y September 1, 2019 28 Minor Modification $500 Y Y September 1, 2019
29 Mixed Use Development Plan Screening $5,000 Y Y September 1, 2019 Activity Description
16 286
City of Costa Mesa

MASTER FEE SCHEDULE - PLANNING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 30 Mobile Home Park Applications
a) Mobile Home Park Conversion $7,500 Y Y September 1, 2019 b) Tenant Relocation
i) Staff Review $5,000 Y Y September 1, 2019
ii) Third Party Review Actual Cost + 10% total consultant contract estimate plus 10%
Y N September 1, 2019
31 Off-site Hazardous Waste Facility
a) Notice of Intent $5,000 [c] Y Y September 1, 2019
b) Conditional Use Permit $12,000 [c] Y Y September 1, 2019 c) Local Assessment Committee (Formation
and Convening)
$5,000 [c] Y Y September 1, 2019
32 Planned Signing Program $1,500 Y Y September 1, 2019 33 Plan Check
a) Commercial $250 Y Y September 1, 2019
b) Industrial $250 Y Y September 1, 2019
c) Residential- Minor, 4 or less $250 Y Y September 1, 2019 d) Residential- Major, 5 or more $500 Y Y September 1, 2019 e) Landscape Plan Only $500 Y Y September 1, 2019
34 Pre-application Review $1,500 Y Y September 1, 2019
35 Public Entertainment Permit $1,500 Y Y September 1, 2019 36 Public Notice (500 ft Radius and Newspaper
Publishing)
$1 per mailing address plus
publishing costs
September 1, 2019
37 Reasonable Accommodation No Fee N N September 1, 2019 38 Renewal/Time Extension
a) Director Action $500 Y Y September 1, 2019
b) Zoning Administrator Action $2,500 Y Y September 1, 2019 c) Planning Commission Action $3,800 Y Y September 1, 2019 39 Residential and Non-Residential Common
Interest Development Conversion
a) Base Fee $7,500 Y Y September 1, 2019
b) Per Unit Required for Building
Inspection
$115 Y Y September 1, 2019
40 Rezone $10,000 Y Y September 1, 2019
41 Second-story notification $500 Y Y September 1, 2019 42 Shared Parking Approval $500 Y Y September 1, 2019
43 Small Cell Facility Encroachment Permit -
Planning Review
$1,000 Y Y September 1, 2019
44 Special Use Permit $5,500 Y Y September 1, 2019
45 Specific Plan
a) Specific Plan Amendment $12,000 Y Y September 1, 2019 b) Specific Plan Conformity Review $9,000 Y Y September 1, 2019 46 Tentative Tract Map $6,000 Y Y September 1, 2019
47 Tentative Parcel Map $3,800 Y Y September 1, 2019
48 Tree Removal Review/Tree Replacement
Plan (separate from plan check)
$500 Y Y September 1, 2019
49 Urban Master Plan Screening $5,000 Y Y September 1, 2019 50 Use Determination $500 Y Y September 1, 2019
51 Variance $7,500 Y Y September 1, 2019
17 287
City of Costa Mesa

MASTER FEE SCHEDULE - PLANNING FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 52 Wireless Telecommunications Use Permit
a) Discretionary $3,500 Y Y March 3, 2020
b) Ministerial $2,500 Y Y March 3, 2020
c) Eligible Facilities Exemption Request $1,000 Y Y March 3, 2020 53 Wireless Technical Review Consultant costs plus
10% administration
fee
Y N March 3, 2020
54 Zoning Verification Letter $250 Y Y September 1, 2019 [c] Minimum deposit, actual cost includes total consultant contract estimate plus 10%. [a] Includes owners and/or occupants of a property located within 500 feet of project site (excluding owners and/or occupants of the project site.) [b] Includes the project applicant, owners and/or occupants of the project site, and owners and/or occupants of a property located greater than 500 feet from project site. 18 288
City of Costa Mesa

MASTER FEE SCHEDULE - POLICE FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 911 Audio $40 Y N January 1, 2009
2 Adult Establishment Permit $315 Y N January 1, 2009
3 Adult Practitioner Permit $315 Y N January 1, 2009
4 Adult Practitioner Renewal $200 Y N January 1, 2009
5 Citation Sign Off $10 Non-Residents Only Y N January 1, 2009 6 Civil Deposition Subpoena $275 $275 Deposit; Officer's total hrs x rate of pay + benefit +
mileage + misc.

N N January 1, 2009
7 Clearance Letter $30 Y N January 1, 2009
8 Contract Policing Hourly Rate Rate set annually per Admin Reg. 2.13
Y N January 1, 2009
9 CSI Photos $29.75 $29.75 for photo(s) and $50
for video(s) disk
Y N January 1, 2009
10 DAR (Digital Audio Recording) $30 Y N January 1, 2009 11 DVAR (Digital Video/Audio Recording) $50 Y N January 1, 2009 12 Large Party Disturbance Cost Per CMMC 11-170,
11-171 & 11-172
Y N January 1, 2009
13 Livescan (Fingerprinting) $10 Y N January 1, 2009
14 Massage Establishment Permit $315 Y N January 1, 2009 15 Massage Establishment Renewal $200 Y N January 1, 2009 16 Peddler/Solicitor Permit $75 Plus $32.00 livescan
fee paid to Dept. of Justice
Y N January 1, 2009
17 Police Report $9 Y N January 1, 2009
18 Purge Letters $30 Y N January 1, 2009
19 Repossession Receipts $15 Processing fee for
lien holder to retrieve towed
vehicle
N N January 1, 2009
20 Subpoena (Duces Tecum) $15 N N January 1, 2009
21 Vehicle Impound Storage - Public $200 Fee collected by tow company and
remit to the City
Y N January 1, 2009
Activity Description
19 289
City of Costa Mesa

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 Blueprints $5 per page Y N January 1, 2009
2 Construction Access Permit $230 Y N January 1, 2009
3 Construction Dumpster Permit $40 per site, for
up to 2 weeks
Y N January 1, 2009
4 Curb and Gutter Permit $365 Y N January 1, 2009
5 Curb Drain $305 Y N January 1, 2009
6 Drainage Fee Schedule
a) Low Density Residential Use $6,283 per acre Y N January 1, 2009 b) Medium Density Residential Use $7,539 per acre Y N January 1, 2009 c) High Density Residential Use $10,052 per acre Y N January 1, 2009 d) Commercial/Industrial Use $11,309 per acre Y N January 1, 2009 7 Driveway Approach $425 Y N January 1, 2009
8 Encroachment Permit $465 Y N January 1, 2009
9 Film Permit $460 per location, 7 day max Y N June 2, 1997 10 Final Map Check $90 per hour,
avg time 25hrs
Y N January 1, 2009
11 Lane Closure Permit $220 Y N January 1, 2009
12 Oversize Load Permit
a) Single Trip $16 State mandated N N July 1, 2020
b) Annual $90 State mandated N N July 1, 2020
13 Public R/W Inspection
a) First 2 hours no charge Y N January 1, 2009
b) Each Additional Hour $125 staff time
after 2nd hr
Y N January 1, 2009
14 Sidewalk Permit $380 Y N January 1, 2009
15 Storm Drain Connection $425 Y N January 1, 2009
16 Street Cut
a) Arterial $390 Y N January 1, 2009
b) Local $300 Y N January 1, 2009
17 Street Improvement Plan Check $90 per hour Y N January 1, 2009 18 Utility Permit $265 Y N January 1, 2009
19 Vacation/Abandonment of Right of Way $150 flat fee Y N January 1, 2009 20 Water District Permit no charge State govt code precludes charging
N N January 1, 2009
21 Wheelchair Ramp $365 Y N January 1, 2009
Activity Description
20 290
City of Costa Mesa

MASTER FEE SCHEDULE - CONTRACTOR SELF-HAUL FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 Annual Permit Fee $200 N N
2 Nonrefundable Per-Project Fee
Project Valuation
a) Up to $20,000 $160 flat fee N N
b) $20,001 - $100,000
i) Flat Fee, plus $160 flat fee N N
ii) Fee for each additional $1,000 in
value above $20,000, or fraction
thereof, up to and including $100,000
$3 N N
c) $100,001 - $500,000
i) Flat Fee, plus $400 flat fee N N
ii) Fee for each additional $1,000 in
value above $100,000, or fraction
thereof, up to and including $500,000
$2 N N
d) $500,001 or more
i) Flat Fee, plus $960 flat fee N N
ii) Fee for each additional $1,000 in
value above $500,000, or fraction
thereof
$0.50 N N
Activity Description
21 291
City of Costa Mesa

MASTER FEE SCHEDULE - IMPACT FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Traffic Impact Fees
1 Citywide Traffic Impact Fees $235 per daily net trip N N November 12, 2022 2 San Joaquin Hills Corridor Traffic Impact Fee See TCA Fee Schedule Park Development Fees
3 Park Development Fees
a) Single Family Residential $13,572.00 per dwelling unit N N November 12, 2022 b) Multi-Family Residential $13,829.00 per dwelling unit N N November 12, 2022 c) Apartment $5,000.00 per dwelling unit N N November 12, 2022 4 Drainage Fee - See Public Works Fee
Schedule
Measure Z -Open Space and Public Park
Impact Fee
5 Measure Z -Open Space and Public Park
Impact Fee
$1.50 per sq ft of new development N N November 18, 2016 Fire System Development Fees
6 Fire System Development Fees
a) Commercial $0.285 per sq ft N N January 1, 2013
b) Industrial $0.285 per sq ft N N January 1, 2013
c) Residential $0.285 per sq ft N N January 1, 2013
Activity Description
22 292
City of Costa Mesa

MASTER FEE SCHEDULE - WATERSHED FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Storm Drain Cost for Apportioned Share to
Construct
Areas:
1 Area 1 $4,639.16 per acre N N October 15, 2008
2 Area 2 $0.00 N N October 15, 2008
3 Area 3 $17,567.14 per acre N N October 15, 2008
4 Area 4 $9,528.61 per acre N N October 15, 2008
5 Area 5 $17,098.52 per acre N N October 15, 2008
6 Area 6 $5,051.68 per acre N N October 15, 2008
7 Area 7 $17,571.61 per acre N N October 15, 2008
8 Area 8 $27,044.16 per acre N N October 15, 2008
9 Area 9 $5,355.86 per acre N N October 15, 2008
10 Area 10 $12,872.73 per acre N N October 15, 2008
11 Area 11 $20,162.49 per acre N N October 15, 2008
12 Area 12 $11,936.40 per acre N N October 15, 2008
13 Area 13 $10,219.93 per acre N N October 15, 2008
14 Area 14 $20,392.55 per acre N N October 15, 2008
15 Area 15 $17,472.62 per acre N N October 15, 2008
16 Area 16 $3,302.64 per acre N N October 15, 2008
17 Area 17 $7,783.39 per acre N N October 15, 2008
18 Area 18 $0.00 N N October 15, 2008
19 Area 19 $0.00 N N October 15, 2008
20 Area 20 $0.00 N N October 15, 2008
21 Area 21 $0.00 N N October 15, 2008
22 Area 22 $0.00 N N October 15, 2008
23 Area 23 $0.00 N N October 15, 2008
24 Area 24 $0.00 N N October 15, 2008
25 Area 25 $0.00 N N October 15, 2008
26 Area 26 $0.00 N N October 15, 2008
27 Area 27 $2,547.79 per acre N N October 15, 2008
28 Area 28 $0.00 N N October 15, 2008
29 Area 29 $0.00 N N October 15, 2008
30 Area 30 $0.00 N N October 15, 2008
31 Area 31 $0.00 N N October 15, 2008
32 Area 32 $0.00 N N October 15, 2008
33 Area 33 $0.00 N N October 15, 2008
34 Area 34 $0.00 N N October 15, 2008
35 Area 35 $0.00 N N October 15, 2008
36 Area 36 $0.00 N N October 15, 2008
37 Area 37 $0.00 N N October 15, 2008
Activity Description
23 293
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date Fly Field Permits
1 Adult/Resident $50.00 Y N September 1, 2017
2 Adult/Non-Resident $55.00 Y Y September 1, 2017
3 Learners Permit/Resident (Ages 6-14) $30.00 Y N September 1, 2017 4 Learners Permit/Non-Resident (Ages 6-14) $35.00 Y Y September 1, 2017 5 Administrative Fee Applicable, in Addition
to Base Fee
$5.00 Y N September 1, 2017
Sports/Fitness
6 Open Gym/Drop In (Adult Open Gym)
a) 1 Visit $4.00 Y N January 1, 2019
b) 10 Visits $24.00 Y N January 1, 2019
c) 20 Visits $45.00 Y N January 1, 2019
d) Non-Resident Fee, In Addition to Base
Fee
$5.00 Y Y January 1, 2019
7 Men's Basketball
a) League Fee $355.00 per team Y N January 1, 2019
b) Officials Fee $230.00 per team Y N January 1, 2019
Aquatic Programs
8 Lap Swim / Open Swim
a) 1 Visit
i) Adult (16+) $4.00 Y N January 1, 2019
ii) Senior (55+ with ID) $2.00 Y N January 1, 2019
b) 10 Visits
i) Adult (16+) $38.00 Y N January 1, 2019
ii) Senior (55+ with ID) $18.00 Y N January 1, 2019
c) 20 Visits
i) Adult (16+) $70.00 Y N January 1, 2019
ii) Senior (55+ with ID) $34.00 Y N January 1, 2019
d) 30 Visits
i) Adult (16+) $90.00 Y N January 1, 2019
ii) Senior (55+ with ID) $42.00 Y N January 1, 2019
9 Jr. Guard Prep $75.00 Y N January 1, 2019
10 Learn-to-Swim Programs
a) Private Lessons $125.00 Four 25 minute classes Y N January 1, 2019 b) Group Lessons
i) Youth $50.00 Y N January 1, 2019
ii) Adult $48.00 Y N January 1, 2019
c) Adult Water Aerobics $48.00 Y N January 1, 2019
11 Aqua Camp $35.00 January 1, 2019
12 Transfer Fee $10.00 Y N January 1, 2019
13 Cancellation Fee $20.00 Y N January 1, 2019
Youth Programs
14 L.E.A.P. (effective August 2023)
a) Resident M-F $347.00 per month Y N August 1, 2023
b) Non-Resident $352.00 per month Y Y August 1, 2023
15 L.E.A.P. (effective June 2024)
a) Resident M-F $500.00 per month Y N June 1, 2024
b) Non-Resident $505.00 per month Y Y June 1, 2024
Activity Description
24 294
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 16 Camp Mini Explorers (Summer L.E.A.P.)
a) Resident: Tue-Thurs $192.00 Y N September 1, 2017
b) Non-resident: Tue-Thurs $197.00 Y Y September 1, 2017 c) Resident: Mon-Wed-Fri $308.00 Y N September 1, 2017
d) Non-resident: Mon-Wed-Fri $313.00 Y Y September 1, 2017 17 R.O.C.K.S. (school year)
a) 2 Weeks $33.00 per session Y N September 1, 2017
b) 3 Weeks $47.00 per session Y N September 1, 2017
c) 4 Weeks $58.00 per session Y N September 1, 2017
d) 5 Weeks $70.00 per session Y N September 1, 2017
e) 6 Weeks $83.00 per session Y N September 1, 2017
Summer R.O.C.K.S.
a) Resident Free Y N September 1, 2017
b) Non-resident: 4 Weeks $52.00 per session Y Y September 1, 2017 c) Non-resident: 5 Weeks $63.00 per session Y Y September 1, 2017 18 Camp Costa Mesa
a) Resident: 4-day week $180.00 per week Y N September 1, 2017 b) Resident: 5-day week $200.00 per week Y N September 1, 2017 c) Non-resident: 4-day week $185.00 per week Y Y September 1, 2017 d) Non-resident: 5-day week $205.00 per week Y Y September 1, 2017 19 1-Day Camp (NMUSD non-Holiday Closure
Day)
a) Resident fee $51.00 Y N September 1, 2017
b) Non-resident fee $56.00 Y Y September 1, 2017
20 Teen Camp
a) Resident: 4-day week $140.00 per week Y N September 1, 2017 b) Resident: 5-day week $165.00 per week Y N September 1, 2017 c) Non-resident: 4-day week $145.00 per week Y Y September 1, 2017 d) Non-resident: 5-day week $170.00 per week Y Y September 1, 2017 21 Cancellation Fee $20.00 Y N September 1, 2017
22 Late Fee $20.00 Y N September 1, 2017
Senior Programs
23 Special Events $10.00 average Y N January 1, 2019
24 Facility Rentals Varies Y N January 1, 2019
25 Senior Travel Administrative Fee $5.00 Y N January 1, 2019 Field Rentals
26 Group Field Rental Fee
a) Group 1 - Youth Resident Non-Profit N/A fees waived per City Council ("everyone plays, no child is
turned away")
Y N January 1, 2019
b) Group 2 - NMUSD N/A fees waived (joint user
agreement)
Y N January 1, 2019
c) Group 3 - Resident Youth Organization
Non-Profit (90%)
$25.00 per hour per field Y N January 1, 2019
d) Group 4 - Resident Youth
Organization Non-Profit (75%)
$25.00 per hour per field Y N January 1, 2019
e) Group 5 - Non-Resident Youth
Organization Non-Profit (90%)
$35.00 per hour per field Y Y January 1, 2019
f) Group 6 - Non-Resident Youth
Organization Non-Profit (75%)
$35.00 per hour per field Y Y January 1, 2019
g) Resident Adult Private (75%) $77.00 per hour per field Y N January 1, 2019 25 295
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description h) Non-Resident Private
a) Youth $239.00 per hour per field Y Y January 1, 2019 b) Adult $239.00 per hour per field Y Y January 1, 2019 Extra Fees
27 Softball/Baseball Field Prep $40.00 per field Y N January 1, 2019 28 Permanent Lights $15.00 per hour per field Y N January 1, 2019 29 Portable Lights (2 minimum) $10.00 per unit per hour Y N January 1, 2019 Tournaments and Large Event Deposits
(Refundable)30 1 Field with 20 or more participants $100.00 per event Y N January 1, 2019 31 2 Fields $100.00 per event Y N January 1, 2019
32 3-6 Fields $300.00 per event Y N January 1, 2019
33 7 or more Fields $500.00 per event Y N January 1, 2019 Downtown Recreation Center
34 Gymnasium Rental
a) Resident/Non-Profit $40.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/Private $70.00 per hr, 2 hr min Y N January 1, 2019 c) Commercial Resident $95.00 per hr, 2 hr min Y N January 1, 2019 d) Non-Resident $80.00 per hr, 2 hr min Y Y January 1, 2019 e) Commercial Non-Resident $125.00 per hr, 2 hr min Y Y January 1, 2019 35 Multi-Purpose Room
a) Resident/Non-Profit $30.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/Private $45.00 per hr, 2 hr min Y N January 1, 2019 c) Commercial Resident $95.00 per hr, 2 hr min Y N January 1, 2019 d) Non-Resident $55.00 per hr, 2 hr min Y Y January 1, 2019 e) Commercial Non-Resident $140.00 per hr, 2 hr min Y Y January 1, 2019 36 Pool Rental
a) Resident/Non-Profit $60.00 per hr, 2 hr min, + staff time Y N January 1, 2019 b) Resident/Private $100.00 per hr, 2 hr min, + staff time Y N January 1, 2019 c) Commercial Resident $125.00 per hr, 2 hr min, + staff time Y N January 1, 2019 d) Non-Resident $125.00 per hr, 2 hr min, + staff time Y Y January 1, 2019 e) Commercial Non-Resident $155.00 per hr, 2 hr min, + staff time Y Y January 1, 2019 37 Refundable Deposit
a) Room $250.00 per event for gym and mpr Y N January 1, 2019 b) Pool $500.00 per event for pool Y N January 1, 2019
38 Cancellation/Transfer of Reservation $25.00 per cancellation/transfer Y N January 1, 2019 Balearic Community Center
39 Adobe Room
a) Non-Profit $35.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/Private $57.00 per hr, 2 hr min Y N January 1, 2019 c) Commercial Resident $95.00 per hr, 2 hr min Y N January 1, 2019 d) Non-Resident $85.00 per hr, 2 hr min Y Y January 1, 2019 e) Commercial Non-Resident $140.00 per hr, 2 hr min Y Y January 1, 2019 f) Refundable Deposit $250.00 per event Y N January 1, 2019 40 Sierra Room
a) Non-Profit $27.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/Private $35.00 per hr, 2 hr min Y N January 1, 2019 c) Commercial Resident $55.00 per hr, 2 hr min Y N January 1, 2019 d) Non-Resident $55.00 per hr, 2 hr min Y Y January 1, 2019 e) Commercial Non-Resident $80.00 per hr, 2 hr min Y Y January 1, 2019 f) Refundable Deposit $100.00 per event Y N January 1, 2019 26 296
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description Norma Hertzog Community Center
41 Costa Mesa Room (MPR)
a) Non-Profit $80.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/ Private $130.00 per hr, 2 hr min Y N January 1, 2019 c) Non-Resident/ Private $180.00 per hr, 2 hr min Y Y January 1, 2019 d) Commercial/ Resident $230.00 per hr, 2 hr min Y N January 1, 2019 e) Commercial/ Non-Resident $255.00 per hr, 2 hr min Y Y January 1, 2019 f) Partial Kitchen (Flat) Varies: $20 - $45 per hr, 2 hr min Y N January 1, 2019 g) Coffee Service
i) 50 Cups $35.00 Y N January 1, 2019
ii) 100 Cups $45.00 Y N January 1, 2019
h) Deposit
i) No Alcohol $500.00 Y N January 1, 2019
ii) With Alcohol $750.00 Y N January 1, 2019
i) Microphone
i) Extra Microphones $10.00 Y N January 1, 2019
ii) Extra Lapel Microphone $30.00 Y N January 1, 2019
42 Fairview
a) Non-Profit Resident $25.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/ Private $30.00 per hr, 2 hr min Y N January 1, 2019 c) Non-Resident/ Private $55.00 per hr, 2 hr min Y Y January 1, 2019 d) Commercial/ Resident $90.00 per hr, 2 hr min Y N January 1, 2019 e) Commercial/ Non-Resident $105.00 per hr, 2 hr min Y Y January 1, 2019 f) Partial Kitchen (Flat) N/A Y N January 1, 2019
g) Coffee Service
i) 50 Cups $35.00 Y N January 1, 2019
ii) 100 Cups $45.00 Y N January 1, 2019
h) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
i) Microphone
i) Extra Microphones $10.00 Y N January 1, 2019
27 297
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 43 Capri Courtyard - Addition to MPR or
Fairview only
a) Non-Profit Resident $25.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/ Private $30.00 per hr, 2 hr min Y N January 1, 2019 c) Non-Resident/ Private $55.00 per hr, 2 hr min Y Y January 1, 2019 d) Commercial/ Resident $90.00 per hr, 2 hr min Y N January 1, 2019 e) Commercial/ Non-Resident $105.00 per hr, 2 hr min Y Y January 1, 2019 f) Partial Kitchen (Flat) N/A Y N January 1, 2019
g) Coffee Service
i) 50 Cups $35.00 Y N January 1, 2019
ii) 100 Cups $45.00 Y N January 1, 2019
h) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
i) Microphone
i) Extra Microphones $10.00 Y N January 1, 2019
44 Event Lawn
a) Non-Profit $80.00 per hr, 2 hr min Y N January 1, 2019 b) Resident/ Private $130.00 per hr, 2 hr min Y N January 1, 2019 c) Non-Resident/ Private $180.00 per hr, 2 hr min Y Y January 1, 2019 d) Commercial/ Resident $230.00 per hr, 2 hr min Y N January 1, 2019 e) Commercial/ Non-Resident $255.00 per hr, 2 hr min Y Y January 1, 2019 f) Partial Kitchen (Flat) $45.00 per hr, 2 hr min Y N January 1, 2019 g) Coffee Service
i) 50 Cups $35.00 Y N January 1, 2019
ii) 100 Cups $45.00 Y N January 1, 2019
h) Deposit
i) No Alcohol $500.00 Y N January 1, 2019
ii) With Alcohol $750.00 Y N January 1, 2019
i) Microphone
i) Extra Microphones $10.00 Y N January 1, 2019
ii) Extra Lapel Microphone $30.00 Y N January 1, 2019
45 Donald Dungan Library
a) Non-Profit $30.00 Y N January 1, 2019
b) Resident/ Private $40.00 Y N January 1, 2019
c) Non-Resident/ Private $65.00 Y Y January 1, 2019
d) Commercial/ Resident $100.00 Y N January 1, 2019
e) Commercial/ Non-Resident $120.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
28 298
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description Costa Mesa Senior Center
46 GH
a) Non-Profit $70.00 Y N January 1, 2019
b) Resident/ Private $120.00 Y N January 1, 2019
c) Non-Resident/ Private $170.00 Y Y January 1, 2019
d) Commercial/ Resident $220.00 Y N January 1, 2019
e) Commercial/ Non-Resident $245.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $500.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
47 GH1
a) Non-Profit $45.00 Y N January 1, 2019
b) Resident/ Private $95.00 Y N January 1, 2019
c) Non-Resident/ Private $145.00 Y Y January 1, 2019
d) Commercial/ Resident $195.00 Y N January 1, 2019
e) Commercial/ Non-Resident $220.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $500.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
48 GH2
a) Non-Profit $35.00 Y N January 1, 2019
b) Resident/ Private $80.00 Y N January 1, 2019
c) Non-Resident/ Private $130.00 Y Y January 1, 2019
d) Commercial/ Resident $180.00 Y N January 1, 2019
e) Commercial/ Non-Resident $195.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $250.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
49 101
a) Non-Profit $25.00 Y N January 1, 2019
b) Resident/ Private $30.00 Y N January 1, 2019
c) Non-Resident/ Private $55.00 Y Y January 1, 2019
d) Commercial/ Resident $90.00 Y N January 1, 2019
e) Commercial/ Non-Resident $105.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
50 102
a) Non-Profit $25.00 Y N January 1, 2019
b) Resident/ Private $30.00 Y N January 1, 2019
c) Non-Resident/ Private $55.00 Y Y January 1, 2019
d) Commercial/ Resident $90.00 Y N January 1, 2019
e) Commercial/ Non-Resident $105.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
29 299
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description 51 201
a) Non-Profit $20.00 Y N January 1, 2019
b) Resident/ Private $25.00 Y N January 1, 2019
c) Non-Resident/ Private $50.00 Y Y January 1, 2019
d) Commercial/ Resident $85.00 Y N January 1, 2019
e) Commercial/ Non-Resident $100.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
52 202
a) Non-Profit $20.00 Y N January 1, 2019
b) Resident/ Private $25.00 Y N January 1, 2019
c) Non-Resident/ Private $50.00 Y Y January 1, 2019
d) Commercial/ Resident $85.00 Y N January 1, 2019
e) Commercial/ Non-Resident $100.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
53 203
a) Non-Profit $20.00 Y N January 1, 2019
b) Resident/ Private $25.00 Y N January 1, 2019
c) Non-Resident/ Private $50.00 Y Y January 1, 2019
d) Commercial/ Resident $85.00 Y N January 1, 2019
e) Commercial/ Non-Resident $100.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
54 Library
a) Non-Profit $15.00 Y N January 1, 2019
b) Resident/ Private $20.00 Y N January 1, 2019
c) Non-Resident/ Private $30.00 Y Y January 1, 2019
d) Commercial/ Resident $40.00 Y N January 1, 2019
e) Commercial/ Non-Resident $45.00 Y Y January 1, 2019
f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
55 Patio
a) Non-Profit $20.00 Y N January 1, 2019
b) Resident/ Private $25.00 Y N January 1, 2019
c) Non-Resident/ Private $50.00 Y Y January 1, 2019
d) Commercial/ Resident $85.00 Y N January 1, 2019
e) Commercial/ Non-Resident $100.00 Y Y January 1, 2019 f) Deposit (based on max capacity)
i) No Alcohol $100.00 Y N January 1, 2019
ii) With Alcohol Not Allowed Y N January 1, 2019
g) Projector Deposit $500.00 Y N January 1, 2019
30 300
City of Costa Mesa

MASTER FEE SCHEDULE - RECREATION AND FACILITY RENTAL FEES Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective DateActivity Description Park Rental Fees
56 Private Resident/Non-Profit
a) 11-50 Attendees $15.00 per hour, 4-hour min Y N September 1, 2017 b) 51 - 150 Attendees $40.00 per hour, 4-hour min Y N September 1, 2017 c) 151+ Attendees $62.50 per hour, 4-hour min Y N September 1, 2017 57 Private Non-Resident
a) 11-50 Attendees $52.50 per hour, 4-hour min Y Y September 1, 2017 b) 51 - 150 Attendees $102.50 per hour, 4-hour min Y Y September 1, 2017 c) 151+ Attendees $152.50 per hour, 4-hour min Y Y September 1, 2017 58 Commercial Companies/Organization
a) 11-50 Attendees $102.50 per hour, 4-hour min Y N September 1, 2017 b) 51 - 150 Attendees $152.50 per hour, 4-hour min Y N September 1, 2017 c) 151+ Attendees $202.50 per hour, 4-hour min Y N September 1, 2017 59 Park Utility Fee - Gas or Electric / event $40.00 Y N September 1, 2017 60 Basketball/Volleyball Court Rental - With
Shelter
$15.00 per event - not
available separately, add-on
to reservation space
Y N September 1, 2017
61 Vendor Deposit $100.00 per event Y N September 1, 2017 62 Cancellation/Transfer of Reservation $25.00 per cancellation/transfer Y N September 1, 2017 63 Deposit (50+ Attendees) $100.00 if over 50 people Y N September 1, 2017 64 Administrative Fee Required Per Transaction $5.00 Y N September 1, 2017 Special Events
65 Special Event Permit $425 per application Y N September 1, 2017 66 Special Event - Street Banner $115 Y N September 1, 2017 31 301
City of Costa Mesa

MASTER FEE SCHEDULE - VIDEO DUPLICATION FEES
Yearly Inflator
Adopted Fee Charge Basis Note Allowable Option 2 Effective Date 1 Public Safety Comm. Tape $40 hourly rate, includes
audiotape stock ($0.54)
Y N January 1, 2019
2 Video Tape Duplication $25 rate includes videotape stock ($2.10)
Y N January 1, 2019
Activity Description
32 302
RESOLUTION NO. 2023-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF COSTA MESA , CALIFORNIA, ESTABLISHING USER

AND REGULATORY FEES AND ADOPTING A

CONSOLIDATED SCHEDULE OF USER AND

REGULATORY FEES

THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY FINDS AND DECLARES AS FOLLOWS:

WHEREAS, pursuant to the provisions of the California Constitution and the laws of the State of California, the City of Costa Mesa is authorized to adopt and implement rates, fees, and charges for municipal services; provided, however, that such rates, fees, and/or charges do not exceed the estimated reasonable cost of providing such services; and
WHEREAS, on November 6, 2008, the City Council of the City of Costa Mesa adopted a consolidated schedule of user fees and charges; and WHEREAS, since that time the City has made periodic update s to various user fees and charges and over time the City’s schedules of user fees and charges have transitioned from being adopted and maintained in a consolidated format, to being adopt and maintained by various City departments; and
WHEREAS, in order t o provide a primary repository of current fees and charges and to provide for more effective communication with the public and more consistent ongoing review and periodic update of fees, the City desires to resume documenting various schedules of rates, fe es, and charges for services in a consolidated Schedule of User and Regulatory Fees included as Exhibit “A” of this resolution; and WHEREAS, existing fees are proposed to remain unchanged, they are simply being consolidated into a single document; and
WHEREAS, the City Council has previously authorized the annual adjustment of various fees each July 1, based on the annual percentage change in the all- urban Consumer Price Index for Los Angeles -Long Beach -Anaheim, CA (CPI -U) calculated each May based on changes in the CPI-U from the previous May; and ATTACHMENT 2
303
WHEREAS, the City Council authorizes the continued annual adjustment of fees, however, in order to provide staff with additional time to update fees and fee collection systems, and in order to address the recent increase in regional cost inflation, the City Council authorizes the annual adjustment of various fees each July 1, based on the prior year annual change in CPI-U, typically published each January, not to exceed five percent (5%) per year. If the CPI-U does not change or goes down in a given year, no change shall be made to the fee schedule that year; and
WHEREAS, in adopting this Resolution, the City Council is taking action only on those fees for the services, progra ms or products set forth in Exhibit “A” which have been modified from prior resolutions of the City Council. The remaining fees that have not been modified from prior resolutions shall remain in full force and effect; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED as follows:

Section 1: The City Council hereby finds and determines that based upon the data, information, analysis, oral and written documentation presented to the City Council concerning the rates, fees, and charges described in Exhibit “A” attached hereto and by this reference incorporated herein, the rates, fees, and charges set forth in said Exhibit “A” do not exceed the established reasonable cost of providing the service for which the rates, fees, or charges are levied.

Section 2: The rates, fees, and charges set forth in Exhibit “A” are hereby adopted and approved as the rates, fees, and charges for the services identified for each such rate, fee, and/or charge.

Section 3: Any newly adopted fees or adjustments to existing rates, fees, and/or charges shall be effective September 1 , 20 23 to compl y with Cal ifornia Government Code requirements and allow staff time to update fee collection systems.

Section 4: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity o f the remaining portions of this Resolution. The City Council of the City of Costa Mesa 304
hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that an y one or more sections, subsections, sentences, clauses, phrases or portions be declared invalid or unconstitutional.

Section 5: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED AND ADOPTED ON ________.
________________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 305
M
ay 10, 2023
Co
sta Mesa City Council
77 Fair Drive
Costa Mesa, CA 92626
[email protected]
D
ear Members of the City Council,
We are writing on behalf of the Finance and Pension Advisory Committee (“FiPAC”) regarding the master fee schedule of all fees being charged by the City of Costa Mesa for all City services (the “MFS”), which include Staff’s recommendations regarding which fees should be adjusted yearly to account for inflation and changes in the Consumer Price Index (“CPI”). We have reviewed the MFS and the Staff’s inflation recommendations and, while we are pleased to recommend that the MFS be presented to the City Council, we have also requested that our separate recommendations be included in such presentation.

First, we want to commend the efforts of the Staff and our outside consultants who have worked tirelessly to create a comprehensive and detailed document that reflects the current fees being charged by the City of Costa Mesa for all City services. We believe that presenting this schedule to the City Council will provide transparency to the public and will enable the City to make informed decisions about its revenue policies.

We agree with Staff that adjusting City fees for inflation, especially in this period of relative economic uncertainty, is generally reasonable and necessary to maintain the City's financial stability. However, we would like to highlight certain categories of fees where we believe an independent evaluation by the City Council would be appropriate before adopting the Staff’s proposals set forth in the MFS.

Non-resident Fees
While we concur with Staff that areas where the City is intentionally subsidizing resident activities, such as the use of our parks and recreation facilities, should not be adjusted for inflation, we recommend the City Council reconsider such recommendations as they apply to non-residents. For example, many of our park usage fees distinguish between residents and non-residents. While the interest in providing residents with access to our parks below cost is clear, it is less clear why non-residents should be similarly subsidized. Therefore, we would ask that the City Council consider applying a CPI ATTACHMENT 3
306
adjustment throughout the MFS to non-resident fees wherever a distinction is made between residents and non-residents.
“Policy” Fees
The MFS does not distinguish between fees that are intended only for the purpose of cost recovery – that is, a fee we charge only to cover some or all of the costs of providing the service – versus fees that are also intended to also support a particular policy. For example, a delinquent payment fee may be set at a particular level to discourage delinquent payments in addition to defraying the costs caused by delinquency. Where policy is a relevant factor in setting the fee, we would recommend that the City Council independently evaluate, or instruct a resident committee or commission with review jurisdiction over such fees to evaluate and report on, the relevant policy goals behind such fees before setting those fees to adjust with inflation.

Examples of such fees include:
● Animal license fees. We would specifically recommend these be reviewed by the Animal Services Committee before any adjustments are made. ● Temporary vendor fees, such as fees relating to Christmas Tree Lots, Fireworks Stands, Sidewalk Vendor Permits, etc. In addition to revisiting the specific policy questions regarding the encouragement or discouragement of such establishment, we would also specifically recommend the City Council consider distinguishing between residents and non-resident applicants with respect to such fees.
● Re-hearing or appeals fees. As these fees can burden legitimate political activity within the City, and due the fact that these fees have not been reviewed in over 10 years (see commentary below), we caution against automatically adjusting such fees for inflation before the Council has an opportunity to substantively review these fees.

Similarly, though we ultimately agree with Staff that the “line item” nature of building and development fees means that annual inflation adjustments are appropriate, we also expect that such fees will be broadly revisited as part of the implementation of Measure K. We recommend that such reevaluation take place before the fees are automatically set to adjust for inflation.

Fees without Recent Evaluation
There are several fees, specifically the animal licensing fees, the administrative/finance department fees, the appeals/rehearing fees, the fire department motor vehicle accident fees, and the police fees, which have been recommended by Staff to be adjusted for inflation, and we generally agree (except as otherwise noted in this letter). However, we 307
note that these fees have not been reviewed and adopted/reaffirmed by the City Council for over ten years. Therefore, we would strongly recommend prioritizing these fees for reevaluation with respect to Council policy and cost recovery in conjunction with determining whether to adjust these fees for inflation. As the upward adjustment to such fees on an inflationary basis alone could be substantial, and as Council policy may have changed in the intervening years, we believe the residents should be provided with analysis and commentary by their current elected officials alongside such adjustments.

In conclusion, we would like to again express our appreciation to the Staff for their hard work and dedication to the City of Costa Mesa. We are confident that the presentation of the MFS to the City Council will be beneficial to all residents and will ensure the long- term success of the City.

Sincerely,
The Members of the Finance and Pension Advisory Committee 308

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1224 Meeting Date: 6/6/2023
TITLE:

FISCAL YEAR 2023-24 PROPOSED OPERATING AND CAPITAL IMPROVEMENT PROGRAM

AND HOUSING AUTHORITY BUDGET
DEPARTMENT: CITY MANAGER’S OFFICE, FINANCE DEPARTMENT
RECOMMENDATION:

Staff recommends that City Council:

1. Approve Resolution 23-XX, adopting the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program (CIP) Budget; and

2. Approve Joint Resolution 23-XX adopting the Housing Authority Budget including Housing and Community Development expenditures for Fiscal Year 2023-24; and

3. Authorize and approve staffing as follows:
a. Authorize the following full-time positions: Business License Inspector, Cyber Security Analyst, Associate Engineer, and a Management Analyst (Solid Waste Coordinator) for an increase of 4.0 FTE as presented at the May 9, 2023 Study Session; and b. Authorize the following part-time to full-time conversions: Animal Control Officer, Community Services Specialist to Crime Analyst, Property Evidence Specialist, four Recreation Specialists, Video Production Specialist, and a Maintenance Worker to one Equipment Mechanic for a net 2.62 FTE increase as presented at the May 9, 2023 Study Session; and c. Authorize an additional 0.25 FTE to convert a part-time Management Aide to full-time in the Homeless Services Division to help support increasing homeless services; and d. Consolidate the Animal Services and Enforcement Program by transferring the Animal Services Program and associated staff from the Parks and Community Services Department to the Police Department and authorize a full-time Animal Control Supervisor position in the Police Department; and
e. Approve Salary and Classification Updates Resolution 23-xx (new Assistant Fire Chief positions); and
f. Approve Salary and Classification Updates Resolution 23-xx for (Animal Control Supervisor

Page 1 of 2 ends

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File #: 23-1224 Meeting Date: 6/6/2023
and Cyber Security Analyst); and

5. Authorize the City Manager, or her designee, to work with the City Attorney’sOffice to execute any and all documents necessary to finance and purchase the large equipment and machinery purchases: water truck, stake bed, sign truck, street stencil truck, asphalt roller truck, and two Fire pumper trucks (one partially offset by CDBG funds) for an estimated lease amount of $2.3 million; and

7. Approve Resolution 23-XX establishing the Fiscal Year 2023-2024 GANN Appropriations Limit for the City of Costa Mesa at $298,356,781, by using Orange County’sgrowth for population adjustment, and the California per capita income growth for inflationary adjustment; and

8. Approve the City of Costa Mesa’s Revised Special Event Rates; and

9. City Council action is requested for the following to comply with AB 481 Police Equipment Report and Resolution:
a. Receive and file the 2023 Annual AB 481 Report and take public comment; and b. Approve Resolution 23-XX Renewing Ordinance No. 2022-03, the AB 481 Equipment Use Policy of the City of Costa Mesa, California, governing the use of police safety equipment.

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310

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City of Costa Mesa
Agenda Report

77 Fair Drive
Costa Mesa, CA 92626
Item #: 23-1224 Meeting Date: 6/06/2023
TITLE:

FISCAL YEAR 202 3-24 PROPOSED OPERATING AND CAPITAL IMPROVEMENT PROGRAM

AND HOUSING AUTHORITY BUDGET
DEPARTMENT: CITY MANAGER’S OFFICE, FINANCE DEPARTMENT
PRESENTED BY: LORI ANN FARRELL HARRISON, CITY MANAGER,

CAROL MOLINA, FINANCE DIRECTOR
CONTACT INFORMATION: CAROL MOLINA, FINANCE DIRECTOR, (714) 754-5243

RECOMMENDATION:

Staff recommends the City Council:

1. Approve Resolution 23-XX, adopting the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program (CIP) Budget; and

2. Approve Joint Resolution 23-XX adopting the Housing Authority Budget including Housing and Community Development expenditures for Fiscal Year 2023-24; and

3. Authorize and approve staffing as follows:

a. Authorize the following full -time positions: Business License Inspector, Cyber Security Analyst, Associate Engineer, and a Management Analyst (Solid Waste Coordinator) for a n increase of 4.0 FTE as presented at the May 9, 2023 Study Session; and

b. Authorize the following part-time to full-time conversions: Animal Control Officer, Community Services Specialist to Crime Analyst, Property Evidence Specialist, four Recreation Specialists, Video Production Specialist, and a Maintenance Worker to one Equipment Mechanic for a net 2.62 FTE increase as presented at the May 9, 2023 Study Session; and

c. Authorize an additional 0.25 FTE to convert a part -time Management Aide to full-time in the Homeless Services Division to help support increasing homeless services; and

d. Consolidate the Animal Services and Enforcement Program by transferring the Animal Services Program and associated staff from the Parks and Community Services Department to the Police Department and authorize a full -time Animal Control Supervisor position in the Police Department; and

e. Approve Salary and Classification Updates Resolution 23 -xx (new Assistant Fire Chief positions); and

311

Item #: 23-1224 Meeting Date: 6/06/2023

Page 2 of 16 ends

f. Approve Salary and Classification Updates Resolution 23 -xx for (Animal Control Supervisor and Cyber Security Analyst); and

7. Approve Resolution 23-XX establishing the Fiscal Year 2023-2024 GANN Appropriations Limit for the City of Costa Mesa at $ 298,356,781, by using Orange County’s growth for population adjustment, and the California per capita income growth for inflationary adjustment; and

8. Approve the City of Costa Mesa’s Revised Special Event Rates; and

9. City Council action is requested for the following to comply with AB 481 Police Equipment Report and Resolution:

a. Receive and file the 2023 Annual AB 481 Report and take public comment; and b. Approve Resolution 23 -XX Renewing Ordinance No. 2022 -03, the AB 481 Equipment Use Policy of the City of Costa Mesa, California, governing the use of police safety equipment.

BACKGROUND:

The Fiscal Year 2023-24 Proposed Operating and Capital Improvement Budget includes collaboration efforts throughout all sectors, including public safety, parks, facilities, streets and housing for the City of Costa Mesa residents, businesses and visitors.

Operating departments have restructured to support organizational effectiveness and interdepartmental coordination; internal processes have been evaluated; and digital customer service tools have been developed with more being developed to enhance responsiveness and maximize efficiencies.

Guiding Principles
The guiding principles that inspired the recommendations for the FY 2023-24 Proposed Budget were created when the City Council conducted a Strategic Planning workshop identifying key priorities, as well as the Mission Statement for Costa Mesa, as follows:

“The City of Costa Mesa serves our residents, businesses, and visitors by promoting a safe, inclusive, and vibrant community.”
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In addition, the City Council has developed the FY 2021- 2024 Three-Year Strategic Plan Goals:
 Strengthen the Public’s Safety and Improve the Quality of Life;  Achieve Long-Term Fiscal Sustainability;
 Recruit and Retain High Quality Staff;
 Diversify, Stabilize, and Increase Housing to Reflect Community Needs; and  Advance Environmental Sustainability and Climate Resiliency.

The recommendations contained in the FY 2023-24 Proposed Budget are rooted in the Strategic Plan Goals created by the City Council for a safe, inclusive, and vibrant City.

ANALYSIS:

The theme for the FY 2023-24 Proposed Budget, “The Art of Collaboration,” reflects the City Council’s successful efforts in securing over $14 million from the State and the County towards the enhancement of our City parks. This amount of funding allows us to achieve shared goals in addressing our most pressing needs and concerns. With support from State Senator Dave Min, Assemblywoman Cottie Petrie -Norris, and County Supervisor Katrina Foley, the City was able to allocate this historic funding to address neighborhood improvements.

The FY 2 023-24 Proposed Budget underwent a thorough review and in -depth analysis. Funding requests contained herein to ensure both short -and long-term fiscal sustainability while committing resources to achieve Council’s goals. Recommended budget adjustments contained in the Proposed Budget were prudently selected based on operational needs, the provision of essential core services to our community and to more effectively implement the City Council’s stated Goals and Priorities.

At the April 11, 2023 and May 9, 2023 City Council FY 2023 -24 Proposed Operating and Capital Improvement Budget Study Sessions, City Council provided feedback to staff regarding several items to include or adjust in the Proposed Budget. At the April 12, 2023 and the May 10, 2023 Finance and Pension Advisory Committee meetings, the FY 2023 -24 Proposed Operating and Capital Improvement Budget were also presented and discussed.

The agenda reports and videos for the April 11, 2023 and May 9, 2023 City Council Study Sessions can be found here:

April 11, 2023 Agenda Report
 FY2023-24 Proposed Capital Improvement Program Budget Study Session Staff Report and Corresponding Attachments

May 9, 2023 Agenda Report
 FY2023-24 Proposed Operating and Capital Improvement Program Budget Study Session Staff Report and Corresponding Attachments

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Overview of FY 2023-24 Proposed All Funds Budget

The FY 2023-24 Proposed Budget totals $234 million in All Funds. This reflects an increase of $27.9 million, or 14 percent, from the FY 2022-23 All Funds Adopted Budget of $206.2 million.

Table 1 - FY 2023-24 Proposed Budget – All Funds

Operating Budget
The proposed increase of $ 18.1 million, or 11 percent, for a total of $18 8.3 million in the Operating Budget’s portion of the FY 2023 -24 All Funds Budget is primarily attributed to address the Council’s goal to Recruit and Retain High Quality Staff , by annualizing the compensation to align with current market levels. Additionally, a $2. 4 million increase in the CalPERS retirement plan; a $1.0 million debt service allocation for the future rehabilitation of two aging fire stations; a $500,000 allocation for the Police Department security enhancements in the Asset Forfeiture special revenu e fund; a $500,000 increase to adjust the Fire Department’s overtime account; a $250,000 additional allocation for the Self-Insurance Fund; and overall contractual increases.

American Rescue Plan Act
At the May 2, 2023 City Council meeting, the Council voted to approve an allocation increase of $40,000 to fully fund Meals on Wheels, Families Forward, and Labor of Love programs that were not entirely funded by the Community Development Block Grant (CDBG). These three programs received partial funding from CDBG in FY 2023-24, as a result, the City Council requested that these programs’ remaining balances be funded in the new fiscal year’s budget. Therefore, Staff recommends utilizing available American Rescue Plan Act funds to fully cover their requests for a total of $40,000.

At the May 9, 2023 Proposed Budget Study Session, City Council recommended a $300,000 appropriation for rental assistance to be funded from the American Rescue Plan (ARP) Fund . City residents continue to experience hardships due to rising rents; as a result, Staff included allotment for additional assistance.

Parks Land Acquisition Fund
During the May 9, 2023 Proposed Budget Study Session, City Council discussed the need of park spaces in the Westside. As a result, Staff recommends to appropriate the unallocated $384,576 in the Capital Improvement Fund and transfer into the new fund for seed money towards a Westside park acquisition. City staff created a new fund, the Park Land Acquisition Fund, to initiate the funding for park acquisition, design, and construction.

Appropriations
All Funds
FY 2022/23
Adopted
FY 2023/24
Proposed
Park, Arts, Service
Programs, and
Rental Assistance
Adjusted
Proposed
Increase /
Amount
(Decrease)
Percent
Operating
Budget $170,215,673 $187,491,589 $857,476 $188,349,065 $18,133,392 11% Transfers Out 10,627,990 14,198,326 384,576 14,582,902 3,954,912 37% Capital Budget 25,312,023 31,081,719 - 31,081,719 5,769,696 23% Total $206,155,686 $232,771,634 $1,242,052 $234,013,686 $27,858,000 14% 314

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Arts and Culture Master Plan Policy Recommendation
During the May 9, 2023 Study Session, Staff recommended fully funding year three of the Arts and Culture Master Plan (additional $132,900 appropriation) by utilizing FY 2022-23 savings. Therefore, Staff is requesting authorization from the City Council to allow the City Manager, or her designee, to allocate $469,075 in FY 2022 -23 to fully fund year three of the Plan and eliminate the shortfall in years one an d two due to insufficient revenues ($66,848 for year one, $214,898 in year two, and $187,329 for year three).

In the City’s efforts to fully fund the Arts and Culture Master Plan in the outyears, Staff is recommending to implement a new policy to fund the differential amount from available General Fund Cannabis revenues into the Arts and Culture Master Plan Fund when a shortfall exists from the insufficient Cannabis Measure Q revenues 1/2 percent allocation.

Animal Services Program
At the May 9, 2023 Proposed Operating and Capital Improvement Budget Study Session, City Council discussed the opportunity to transfer the Animal Care Services program from the Parks and Community Services Department to the Police Department. The Police Departme nt currently manages the Animal Control Program that enforces laws and ordinances applying to animals. As a result, Staff recommends the consolidation of the Animal Care Services and Enforcement Program in the Police Department. Staff is requesting an Animal Control Supervisor to assist in the management of the Animal Services and Enforcement Program. This reorganization aligns with the City Council goal to Strengthen the Public’s Safety and Improve the Quality of Life.

Transfers Out
Transfers Out from All Funds total $14.6 million, an increase of $4 million, or 37 percent. Of that total, $13.1 million are Transfers Out from the General Fund into three funds: $6.8 million into the Capital Improvement Fund, $3.1 million into the Information Technology Replacement Fund, and $3.2 million into the Equipment Replacement Fund. During the Proposed Budget Study Session, City Council recommended to allocate the available funding in the Capital Improvement Fund to be used for park acquisition in the Westside area of the City. As a mentioned above, $384,576 is included as a Transfer Out from the Capital Improvement Fund into the Park Land Acquisition Fund.

The remaining $1.1 million in Transfer Out of the $14.6 million is from the American Rescue Plan Fund, consisting of an $868,898 transfer into the General Fund for replacement of the revenue loss during the pandemic, and $231,839 into the Housing Authority Fund to support homeless prevention and supportive services.

Equipment Replacement
The FY 2023-24 Proposed Budget includes an estimated debt service payment for the acquisition of one Pierce 1500 GPM Triple Combination Pumper Truck with South Coast Fire Equipment Inc., utilizing HGACBuy (Helping Governments Across the Country Buy) cooperative contract # FS12 -19. The existing 2003 American LaFrance Pumper apparatus has high mileage with heavy wear and tear on all powertrain suspension, steering and pump. The manufacturer, American LaFrance, is out of business and parts are becoming obsolete which delays maintenance and repairs. The estimated cost for the replacement Fire pumper is $1. 2 million, plus $0.3 million for the required equipment and fixtures for both Pumpers. The purchase of the second Fire Pumper is mostly offset by CDBG funds.

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In addition, t he Public Works Department is in need of several items of equipment to increase efficiencies during road maintenance and construction. Staff is recommending that the City Council authorize the City Manager and/or Finance Director to enter into a Master Le ase Agreement for the Public Works equipment (estimated at $775,000). The estimated annual lease payments are already included in the FY 2023-24 Proposed Budget:
 Water Truck (estimate at $200,000), and
 Stake Bed (estimated at $100,000), and
 Sign Truck (estimated at $175,000), and
 Stencil Truck (estimated at $125,000), and
 Asphalt Roller Truck (estimated at $175,000).

These units are utilized by our Street Maintenance Section on a daily basis and are vital to continue maintenance operations and ensure public safety on City streets.

The existing water truck, stake bed, and the sign truck are aging, have become obsolete, and have high mileage, making it extremely difficult to locate parts. The units experience regular breakdowns resulting in being repaired by a specialty shop due to the rarity of these types of vehicles. This causes additional down time as there are limited vendors available to service these trucks. Additionally, Costa Mesa Fire and Rescue Department relies on the water truck at times for brush fire support. The stake bed, stencil truck, and asphalt roller truck all have surpassed service life expectancies, are high-use vehicles, have worn out suspension, and have t ransmission issues . The stencil truck paint system is currently inoperable.

Capital Improvement Program Budget
The All Funds Capital Budget of $31.1 million reflects the City’s annual Capital Improvement Program (CIP) Budget that contains an increase of $ 5.8 million. It includes grant funding from State Senator Min, State Assembly woman Petrie-Norris and County Supervisor Foley to invest in the City’s parks, streets, active transportation network, facilities and other infrastructure. The CIP Budget was presented at the April 11, 2023 Study Session and is contained in the Proposed Budget.

The $31.1 million consists of $15.3 million in park improvement projects, $6 million in street improvement projects, $5.6 million in transportation projects, $3.8 million in facilities improvement projects, $375,000 in parkway and median improvement projects, and the transfer of $385,576 into the new Parks Land Acquisition Fund.

Staff presented the CIP budget pertaining to parks, parkways and medians to the Parks and Community Services Commission at their May 11, 2023 meeting. The Commission unanimo usly approved the CIP budget with the following recommendations:

 Review the need for recreation and open space in the Westside, and re-engage and bring back existing recreation projects “to the streets”;
 Include Brentwood Park improvements as Phase 1 project if possible, and look into opportunities to have consultants to make that possible;  Support the Fairview park Master Plan process and include improvements to trails and signage using consultants;
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 Look at City-owned parcels and school district green spaces to provide additional park space, starting with City-owned parcel on Victoria and Pomona.

Staff presented the CIP to the Planning Commission at their May 22, 2023 meeting to review for General Plan conformity and approve a resolution. The Planning Commission unanimously approved the proposed one-year and five-year CIP and the General Plan conformity.

At the April 12, 2023 meeting, t he Finance and Pension Advisory Committee members reviewed and discussed the FY 2023-24 CIP on April 12, 2023.

Coordination with Newport Mesa Unified School District

City staff is currently working alongside NMUSD staff to maximize open space opportunities for City of Costa Mesa resident use. In an effort to expedite the implementation of a new shared project with NMUSD, Staff is requesting City Council authority to the City Manager, or her designee, to enhance full-time and/or part -time staff and operati ng expenses for this purpose only from designated Contingency Funds. City staff will provide the City Council with the agreed upon plan, as well as any additional staff and appropriations that will be needed to guarantee a successful outcome.

FY 2023-24 Proposed General Fund Budget
The Proposed FY 2023-24 General Fund expenditure budget is a balanced budget and totals $180.3 million. This reflects an increase of $16.7 million or 10 percent, from the FY 2022-23 Adopted Budget of $163.6 million. Table 2 is a summary of the FY 2023-24 General Fund Proposed Revenue and Expenditure Budget.

Table 2 - FY 2023-24 General Fund Proposed Budget

FY 2022/23
Adopted
FY 2023/24
Proposed
Increase /
Amount
(Decrease)
Percent
Estimated Revenues $163,627,538 $179,458,144 $15,830,606 10% Transfers In 868,898 868,898 100%
Total Resources $163,627,538 $180,327,042 $16,699,504 10%

Operating Budget $152,999,548 $167,229,453 $14,229,905 9% Transfers Out 10,627,990 13,097,589 2,469,599 23% Total Appropriations $163,627,538 $180,327,042 $16,699,504 10%

General Fund Revenue Highlights
The FY 2023-24 Proposed Budget for Total General Fund Resources totals $180.3 million, a $16.7 million, or 10 percent increase from the FY 2022-23 Adopted Budget.

Recurring General Fund Revenue is recovering favorably for the second year with several categories already back to or above pre-pandemic levels such as Sales and Use Tax, Licenses and Permits, Use of Money and Property, and Fees and Charges. The funds typically are used to cover public safety, parks and community services, development services, and other activities and programs known to residents.
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Staffing Levels
The FY 2023 -24 Proposed Budget includes 588 full -time employees which includes FY 2022 -23 amendment staffing adjustments of a net 6.91 FTEs. The Proposed Budget incorporates an additional net of 7.87 full-time equivalents; however only 6.37 FTEs are funded from the General Fund. Even with the proposed changes, full-time staffing levels remain under FY 2009-10 pre-recession levels.

Department / Title Description FTE
Information Technology
Cybersecurity Analyst (funded by the IT Replacement Fund) 1.00 Finance
Business License Inspector 1.00
City Manager’s Office
Convert a Video Production Specialist (0.75) to full time 0.25 Parks and Community Services
Convert four Recreation Specialists 4 part time positions to full time 1.12 Fire and Rescue
Reclass Division Chief to Assistant Fire Chief (sworn) 0.00 Reclass Fire Marshal to Assistant Fire Chief (non-sworn) 0.00 Police
Convert a Property and Evidence Specialist (0.75) to full time 0.25 Convert a Community Services Specialist (0.75) to a full time Crime Analyst

0.25 Convert an Animal Control Officer (0.50) to full time 0.50 Public Works
Associate Engineer 1.00
Solid Waste Coordinator (Management Analyst , net neutral impact as a result of increased solid waste franchise revenues)

1.00 Maintenance Worker (0.75) to full time Equipment Mechanic (funded by the Equipment Replacement Fund)

0.25 Subtotal Request at the May 9, 2023 Study Session 6.62

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Staff is requesting additional staffing adjustments since the Proposed Budget Study Session presentation

 During the May 9, 2023 Proposed Budget Study Session, Council discussed the option of transferring the Animal Care Services program from the Parks and Community Services Department to the Police Department. As a result, Staff is recommending to add a full -time Animal Control Supervisor to the Police Department. Staff is recommending the use of Citywide salary savings as a bridge in the first year to support this additional expense.

 Staff also recommends to adjust the staffing proposal requested at the May 9, 2023 Budget Study Session, by converting a 0.75 part -time Management Aide to full -time in the Housing Authority to help support homeless services increases.

Strengthen the Public’s Safety
The FY 2023-24 Proposed Budget includes $94 million designated as support to the City’s commitment to public safety comprised of the Police and Fire Departments. The public safety budgets make up more than 52 percent of the General Fund Proposed Budget at 32 percent and 20 percent, respectively.

Of the 588 Citywide full-time personnel, approximately 39 percent are sworn which is the highest level since the Great Recession.

The Police Department budget now contains 142 full-time sworn personnel, reflecting one Deputy Police Chief position approved at mid -year. The Proposed Budget includes the conversion of three part-time positions to full-time, resulting in an increase of 1.0 FTE as well as the addition of a full-time Animal Control Supervisor. In addition, the Police Department’s maintenance and operations budget increased by a net of $ 391,579 mostly for necessary contractual agreements and an increase in internal rent for Worke rs Compensation. As in prior years and to balance the General Fund, the Department includes a vacancy factor of approximately $3.7 million to capture its routine vacancy rate.

Furthermore, this budget will increase as a result of the Animal Care Services P rogram transfer from the Parks and Community Services Department. Staff is currently evaluating the staffing and operating budget transfer if this realignment is approved.

The Fire and Rescue Department contains 85 full -time sworn personnel. Staff reques ts the reclassification of two positions: Fire Division Chief to Assistant Fire Chief (sworn) and Fire Marshal to Assistant Fire Chief (non-sworn). This reclassification results in an estimated cost of $56,797 annually, however does not increase the staff ing levels for the department. The Fire Chief’s benefits have also been updated for internal alignment. Additionally, the Proposed Budget includes a $500,000 increase in the department’s overtime costs to begin to address the structural issue. The FY 2023-24 Proposed Budget for the Equipment Replacement Fund includes funding to replace public safety aging vehicles and equipment including a 2003 American LaFrance Pumper with a replacement cost of $1.2 million, a 2004 American LaFrance Combination Pumper for $1.2 million with partial funding from the

Department / Title Description FTE
City Manager’s Office/Homeless Services
Convert a Management Aide (0.75) to full time 0.25
Police
Animal Control Supervisor 1.00
New Requested Staffing 1.25

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Community Development Block Grant funds, $0.3 million for the equipment outfitting for both Fire Pumper apparatus, and 16 police vehicles for an estimated replacement costs totaling $1.05 million.

General Fund Reserves
The City continues to demonstrate strong fiscal prudence and controls on spending. The combined commitment for emergency reserves including the declared disaster and economic reserves, is indicative of financial discipline. The General Fund reserves currently at $57.8 million exceeds the City Council policy of $55 million.

Table 3 – General Fund Reserves (in millions)
Fund Balance
Category
FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23
Audited Audited Audited Estimate
Committed
Declared Disasters $14,125 $14,125 $14,125 $14,125
Self-Insurance 2,000 2,000 2,000 2,000 Economic Reserves 9,000 9,000 9,000 9,000 Assigned
Compensated
Absences 5,036 5,920 5,584 5,584 Police Retirement 1%
Supplemental 2,365 2,275 1,885 1,885 Workers’ Compensation 1,000 2,000 Facilities Reserve 2,000 2,000 Strategic Plan Projects 2,000 2,000 Section 115 Trust 1,750 - - 1,500 Restricted
Pension and OPEB - 1,778 3,061 3,061 Non-spendable 362 965 604 604 Unassigned 18,825 17,429 16,517 16,517 Total Fund Balance $53,463 $53,492 $57,776 $60,276

FY 2023-24 Housing Authority
On January 17, 2012, under the California Housing Authorities Law, Health and Safety Code Section 34200, et seq. (“HAL”), the City Council established the Costa Mesa Housing Authority (“Housing Authority”). Also, on that date by resolution, the City Council selected the Housing Authority to serve as the “housing successor” and to assume the housing assets, duties, functions and obligations of the former Costa Mesa Redevelopment Agency (“Former Agency”) as of February 1, 2012.

Section 34176.1 establishes ce rtain limitations on expenditures by housing successors; thus, each fiscal year the Housing Authority’s funding is limited in two categories: (1) administrative costs, including covenant monitoring, and (2) homelessness prevention and rapid rehousing.

Homeless Outreach
The Homeless Outreach program combines the City’s Network for Homeless Solutions with the Housing Authority’s Homeless Prevention and Rapid Rehousing Program. Both programs serve the same functions and offer a broad range of services to h omeless individuals, such as assisting with 320

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housing options; creating a social service registry; establishing a network of nonprofit and faith-based organizations; providing outreach services; and reconnecting new homeless persons to their families and ser vices in their city/state of origin. As a result of an increase of homeless services, Staff is requesting to convert a 0.75 Management Aide position to full-time.

Costa Mesa Bridge Shelter
The Housing Authority accounts for all shelter operating activities, including shelter operator contract, utilities, external rents, maintenance, and other operational costs.

In March 2021, the Costa Mesa Bridge Shelter on Airway Avenue was completed and opened, and a partnership was established between the City of Cost a Mesa and the City of Newport Beach. The permanent shelter serves as a temporary home for as many as 70 men and women in need. It is intended to help homeless individuals and residents who are touched by homelessness.

The Housing Authority’s FY 2023-24 budget consists of funding from a variety of resources with distinct purposes. This includes rental income, loan repayments, grants, subsidies , and contributions/donations.

Table 4 – FY2023-24 Proposed Housing Authority Budget
FY 2022/23
Adopted
FY 202 3/24
Proposed
Increase/(Decrease)
Amount/Percentage

Total Resources $4,060,211 $4,017,325 $42,886 1%

Total Appropriations $4,192,863 $4,017,325 $175,325 4%

FY2023-24 Successor Agency
As of February 1, 2012, all California redevelopment agencies were dissolved. The Successor Agency to the Costa Mesa Redevelopment Agency (Successor Agency) is performing its functions under Division 24, Parts 1.8 and 1.85 of the Health and Safety Code, as amended by Assembly Bill1484 and other subsequent legislation (together as amended, the “Dissolution Law”), to administer the enforceable obligations and unwind the affairs of the former Agency.

As of July 1, 2018, the Orange Countywide Oversight Board (Oversight Board) serves as the oversight board to the 25 successor agencies in Orange County. Under Section 34171(h) of the California Health and Safety Code, as amended, the Recognized Obligation Payment Schedule (ROPS) is “the document setting forth the minimum payment amounts and due dates of payments required by enforceable obligations for each fiscal year as provided in subdivision(o) of Section 34177.”

The enforcement obligation remaining is the annual payment on the $9.3 million loan from the City’s General Fund to the former Redevelopment Agency. The current loan balance (as of June 2023) is $1,710,056.

On January 17, 2023, the Successor Agency approved the FY2023 -24 annual ROPS payment of $1,710,056. The Successor Agency’s annual ROPS payment was subsequently approved by the Oversight Board on January 24, 2023 and the Department of Finance on March 24, 2023.

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FY2023-24 Appropriations Limit
Article XIII B of the Constitution of the State of California requires that the City establish annually an Appropriations Limit. This appropriations limit determines the maximum amount of specific tax revenues which an agency is allowed to spend. Pursuant to Article XIII B and its implementing legislation, the total annual appropriations limit must be calculated by adjusting the prior year’s appropriations limit for changes in the cost of living and population growth.

The City may choose one of the following factors to use for inflationary adjustment:
(a) the growth in California per capita income from the preceding year, or (b) the growth in the non-residential assessed property valuation due to new construction within the City.

For population growth, the City may choose to use either:
(a) the population growth of the City, or
(b) the population growth within the County. These two adjustment factors (one for inflation and one for population) are both annual elections for the City in determining its Appropriations Limit for the following Fiscal Year.

For the FY 2023-2024 calculation, the City is electing to use the City’s population growth of -0.42% rather than the population growth of the County of Orange of -0.46% since it yields a higher population growth factor, and the growth in California per capita income as its inflation factor as provided by the State Department of Finance (DOF).

The City is $142.0 million less, or 47.6% below the proposed Fiscal Year 202 3-2024 appropriations limit. Therefore, the City is well within its appropriations limit established pursuant to Section 7910 of the California Government Code and will not exceed this limit during Fiscal Year 2023-2024. Below is the calculation utilized for the appropriations limit.

The City's Appropriations Limit for FY 23-24 is calculated as follows:

Step 1 Appropriations Limit for FY 22-23 286,881,520$
Step 2 Multiply the FY 22-23 Appropriations Limit by the cumulative growth factors for changes in the California per capita personal income and the population change for the City of Costa Mesa. 1.0400 Appropriations Limit for FY 23-24 298,356,781$
*CALCULATION OF CUMULATIVE GROWTH FACTORS:

Personal Income Factor 1.0444
Orange County Population Change 0.9954
Costa Mesa Population Change 0.9958
*(1.0444 x 0.9958) = 1.0400
Per capita Cost of Living converted to ratio (4.44+100/100) 1.0444 Orange County Population converted to ratio (-0.46+100/100) 0.9954 Costa Mesa Population converted to ratio (-0.42+100/100) 0.9958 * The City has the option to utilize the larger of the annual percentage change of the City or the County.

CITY OF COSTA MESA

CALCULATION OF APPROPRIATIONS LIMIT
FOR FY 2023-2024
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FY 2023-24 Special Event Rates
Regarded as one of the most livable cities in the County, Costa Mesa offers community celebrations, festivals, and parades that provide opportunities for social activity, cultural experience, creati ve expression, and engagement in public life. Being named the City of the Arts, special events benefit the community through exposure to artistic and creative innovation, while providing entertaining ways to relax and enjoy life.

Each year, the City hosts, sponsors and/or coordinates with other agencies and local organizations to hold programs and activities that our local citizenry enjoy and love. These activities include the OC Fair and the OC Marathon, to name a couple.

A majority of events require pub lic safety, public works, community development, and/or parks and community services staff. As such, the City costs out an hourly rate for the City personnel requested/needed to staff these events. The City takes into consideration a position’s hourly rate and corresponding benefits attributed to the position/classification. Every year, City Council approves updated special event rates.

Staff is requesting the approval of the attached Rate Determination Schedule that has been realigned with the rates of our neighboring cities.

2023 Annual AB 481 Police Safety Equipment Report
Per AB 481, law enforcement agencies are required to submit an annual report to the governing body on the use of the equipment, any complaints regarding the use of the equipment, results of any internal audits on the use of the equipment, annual costs of the equipment, quantity possessed by the agency, and any intent to purchase new equipment in the following year.

Items deemed to be AB 481 equipment are used as a component of best practices for law enforcement agencies throughout the country. These tools have been tested in the field and used by law enforcement agencies to enhance both citizen safety and officer safety. Loss of these items would jeopardize the welfare of citizens and peace officers within the Costa Mesa Police Department

The term “military equipment,” as used in AB 481, does not necessarily indicate equipment that has been used by, or obtained f rom, the military. Pursuant to AB 481, items deemed to be “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored rescue vehicles, command and control vehicles, specialized firearms and ammunition, less lethal 40mm projectile launchers, long range acoustic devices, flashbangs, “tear gas,” and pepper balls.

CMPD is committed to using the most up to date tools and equipment to safeguard the citizens of Costa Mesa. Many of the items deemed to be AB 481 equipment are u tilized by CMPD, and law enforcement agencies across the country, in order to specifically reduce risk to community members.

These items provide peace officers with the ability to safely resolve volatile situations which otherwise might rise to the level of a lethal force encounter. Items listed in this report, and accompanying AB 481 Equipment Use Policy, also provide CMPD’s peace officers with vital tools that facilitate compliance with its comprehensive use of force policy.

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Other items deemed to be AB 481 equipment include equipment such as specialized rifles. Specialized rifles allow peace officers in rare and unpredictable circumstances to address lethal threats from a greater distance and with greater precision.

There is significant interest to ensure law enforcement continues to have access to equipment that will provide peace officers as many options as possible to safeguard lives, ensure safety, de -escalate volatile circumstances, and protect civil liberties. The use of the tools identified below a re vital to CMPD’s mission and will continue to be strictly regulated through internal processes and oversight.

Staff seeks to authorize the CMPD’s continued use of the specified equipment based upon the attached Annual AB 481 Report. The report addressed each item responsive to the requirements of AB 481 and includes a list of equipment prescribed under AB 481, including information regarding the description, cost, quantity, capabilities, purpose, authorized use, lifespan, fiscal impact, training, and lega l and procedural rules for each item. A majority of these particular items have been in place prior to the implementation of AB 481.

ALTERNATIVES

The City Council can provide alternative direction to Staff on the Proposed Budgets for FY 2023 -24 through June 30, 2023.

FISCAL REVIEW

The FY 2023-24 Operating and Capital Improvement Budget provides the funding and expenditure plan for all funds. As such, it serves as the City’s financial plan for the upcoming fiscal year. The City Council will be kept a pprised regarding actual operating results for the General Fund through a quarterly financial report and the Mid -Year Budget Review. The Mid-Year Budget Review will include an update of the fiscal year’s projected revenues and expenditures, and a ny recomme nded adjustments, if necessary.

LEGAL REVIEW

The City Attorney’s Office has reviewed and approved this report as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the City Council goals:
 Strengthen the Public’s Safety and Improve the Quality of Life;  Achieve Long-term Fiscal Sustainability;
 Recruit and Retain High Quality Staff;
 Diversify, Stabilize, and Increase Housing to Reflect Community Needs;  Advance Environmental Sustainability and Climate Resiliency.

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CONCLUSION:

The strong commitment of our City Council, residents and community partners for healthy, sustainable neighborhoods and balanced economic activity, both facilitate and aid us to continue the quality of services we provide.

Staff recommends that City Council:

1. Approve Resolution 2 3-XX, adopting the Proposed Fiscal Year 202 3-24 Operating and Capital Improvement Program (CIP) Budget; and

2. Approve Joint Resolution 23 -XX adopting the Housing Authority Budget including Housing and Community Development expenditures for Fiscal Year 2023-24; and

3. Authorize and approve staffing as follows:

a. Authorize the following full -time positions: Business License Inspector, Cyber Security Analyst, Associate Engineer , and a Management Analyst (Solid Waste Coordinator) for an increase of 4.0 FTE as presented at the May 9, 2023 Study Session; and

b. Authorize the following part-time to full-time conversions: Video Production Specialist, Animal Control Officer, Community Services Specialist to one Crime Analyst, Property Evi dence Specialist, four Recreation Specialists, and a Maintenance Worker to one Equipment Mechanic for a net 2.62 FTE increase as presented at the May 9, 2023 Study Session; and

c. Authorize an existing 0.75 part-time Management Aide to full-time in the Homeless Services Division to help support increasing homeless services; and

d. Consolidate the Animal Services and Enforcement Program by transferring the Animal Services Program from the Parks and Community Services Department to the Police Department and authorize a full-time Animal Control Supervisor position; and

e. Approve Salary and Classification Updates Resolution 23-xx for (Assistant Fire Chief); and

f. Approve Salary and Classification Updates Resolution 23 -xx for (Animal Control Supervisor and Cyber Security Analyst); and

4. Authorize the City Manager, or her designee, to appropriate funding to cover the prior years’ deficit and fully fund FY 2023-24 of the Arts and Culture Master Plan Fund by utilizing FY 2022-23 General Fund year-end savings; and

5. Authorize the City Manager, or her designee, to work with the City Attorney’s Office to execute any and all documents necessary to finance and purchase the following: water truck, stake bed, sign truck, street stencil truck, asphalt roller truc k, and two Fire pumper trucks (one partially offset by CDBG funds) for an estimated lease amount of $2.3 million; and

6. Authorize the City Manager, or her designee, to work with the Newport Mesa Unified School District for shared open space options, including but not limited to, the addition of new full time or part time staff and operating appropriations; and
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7. Approve Resolution 23-XX establishing the Fiscal Year 2023-2024 Appropriations Limit for the City of Costa Mesa at $298,356,781, by using Orange County’s growth for population adjustment, and the California per capita income growth for inflationary adjustment; and

8. Approve the City of Costa Mesa’s Revised Special Event Rates; and

9. City Council action is requested for the following to comply with AB 4 81 Police Equipment Report and Resolution:

g. Receive and file the 2023 Annual AB 481 Report and take public comment; and h. Approve Resolution 23-XX Renewing Ordinance No. 2022-03, the AB 481 Equipment Use Policy of the City of Costa Mesa, California, governing the use of police safety equipment.

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Resolution No. 23-xx Page 1 of 3
ATTACHMENT 1

RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2023-2024 THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, the City Manager has prepared and submitted to the City Council a proposed Operating and Capital Improvement Budget for Fiscal Year 2023-2024 in compliance with Section 2-119 of the Costa Mesa Municipal Code; and
WHEREAS, Section 2-209 of the Costa Mesa Municipal Code requires the City to allocate a minimum of five percent (5%) of the annual General Fund revenues to the capital expenditures Fund and a minimum of one and a half percent (1.5%) of the annual General Fund revenues to the Information Technology Replacement Fund, for a combined minimum allocation of six and a half percent (6.5%); and
WHEREAS, the City Council conducted a Strategic Planning workshop identifying key priorities, as well as a new Mission Statement for the City of Costa Mesa: “The City of Costa Mesa serves our residents, businesses, and visitors by promoting a safe, inclusive, and vibrant community.” and
WHEREAS, in addition to a new Mission Statement, five new Strategic Plan Goals were developed: (1) Strengthen the Public’s Safety and Improve the Quality of Life ; (2) Achieve Long- Term Fiscal Sustainability ; (3) Recruit and Retain High Quality Staff ; (4) Diversify, Stabilize, and Increase Housing to Reflect Community Needs; and (5) Advance Environmental Sustainability and Climate Resiliency; and
WHEREAS, the American Rescue Plan Act of 2021, signed into law by President Joe Biden in March 2021, is a $1.9 trillion in economic stimulus plan; thereby providing for a wide variety of funding efforts to offset the economic losses resulting from the worldwide pandemic. Included is the State and Local Fiscal Recovery Fund delivering $350 billion for State, Local, and Tribal Governments to address economic loss as a result of the pandemic. The City of Costa Mesa was allocated $26.5 million, receiving 50% in FY 2020-2021, and the other 50% in FY 2021-2022; and WHEREAS, the City Council conducted a duly noticed public hearing at its regular meeting on June 6, 2023 regarding the proposed Operating and Capital Improvement Budget for Fiscal Year 2023-2024; and
WHEREAS, the City Council has considered the proposed Operating & Capital Improvement Budget for Fiscal Year 20 23-2024 and input from the public, and desires to adopt the Proposed Operating & Capital Improve ment Budget for Fiscal Year 202 3-2024, as the Operating and Capital Improvement Budget for Fiscal Year 2023-2024. 327
Resolution No. 23-xx Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

Section 1. The Operating and Capital Improvement Program Budget for Fiscal Year 2023- 2024 is incorporated by reference as if fully set forth herein.

Section 2. The Operating and Capital Improvement Program Budget for Fiscal Year 2023- 2024, as prepared and submitted by the City Manager, is hereby approved and adopted in the amount of $234,013,686.

Section 3. The Operating Budget for Fiscal Year 20 23-2024 shall be considered amended upon the close of Fiscal Year 20 23-2024 to include and reappropr iate any outstanding encumbrances carried forward.

Section 4. The Capital Improvement Program Budget for Fiscal Year 20 23-2024 shall be considered amended upon the close of Fiscal Year 2023-2024 to include and reappropriate funds for all previously approved projects that have not been initiated or completed.

Section 5. The City Council authorizes the City Manager or Finance Director to make changes in internal service fund allocations to departments to reflect any modifications made after the Adopted Budget was presented.

Section 6. The City Manager, or her designee, for the purpose of administrative necessity in implementing the budget, shall have the authority to transfer monies to the appropriate item, account, program, department, or fund to cover expenditures which have been approved by the City Council, except where such transfer is expressly prohibited in a resolution or ordinance approved by the City Council. The City Manager or Finance Director shall also have the authority to transfer monies between and within funds to meet the operational needs of the City within established spending limits.

Section 7: That the Tables of Organization, a copy of which is attached hereto as Attachment 5 and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager may re vise the Tables of Organization provided that the authorized number of personnel within the City is not exceeded.

Section 8: That the City Manager , or her designee, may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor.

Donations and grant awards requiring matching funds (in -cash), or exceeding $100,000 from a single source or grantor, shall require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed.

Section 9: That the City Manager , or her designee , may, as necessary, appropriate revenue and expenditure allocations, for emergency public safety mutual aid requests, as expenses are incurred and reimbursements are received, for a net neutral fiscal impact.

Section 10: That the City Manager , or her designee, may, as necessary, appropriate and transfer Federal American Rescue Plan (ARP) Funds, to comply with U.S. Treasury Guidelines and to facilitate audit review and compliance.
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Resolution No. 23-xx Page 3 of 3
PASSED AND ADOPTED this 6th day of June, 2023.

John Stephens, Mayor

ATTEST:

Brenda Green, City Clerk

APPROVED AS TO FORM:

Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA)
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 23-xx and was duly passed and adopted by the City Council of the City of C osta Mesa at a regular meeting held on the 6th day of June, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 7th day of June, 2023.

Brenda Green, City Clerk
329
i

CITY OF COSTA MESA
CITY MANAGER’S OFFICE

May 9, 2023

To the Honorable Mayor, Members of the City Council, and Citizens of Costa Mesa:

The Fiscal Year 2023- 24 Proposed Budget includes collaboration efforts throughout all sectors, including public safety, parks, facilities, streets and housing for the City of Costa Mesa residents, businesses and visitors.

Guiding Principles

The guiding principles that inspired the recommendations for the FY 2023- 24 Proposed Operating and Capital Improvement Budget were created when the City Council conducted a Strategic Planning workshop identifying key priorities, as well as the Mission Statement for Costa Mesa, as follows:

“The City of Costa Mesa serves our residents, businesses, and visitors by promoting a safe, inclusive, and vibrant community.”

The City Council adopted the FY 2021-2024 Three-Year Goals as outlined below:

 Strengthen the Public’s Safety and Improve the Quality of Life;  Achieve Long-Term Fiscal Sustainability;
 Recruit and Retain High Quality Staff;
 Diversify, Stabilize, and Increase Housing to Reflect Community Needs; and  Advance Environmental Sustainability and Climate Resiliency.

The recommendations contained in the FY 2023- 24 Proposed Budget are rooted in the Strategic Plan Goals created by the City Council for a safe, inclusive, and vibrant City.

The theme for the FY 2023-24 Proposed Budget, “The Art of Collaboration,” reflects the City Council’s successful efforts in securing over $14 million from the State and the County towards the enhancement of our C ity parks. This amount of funding allows us to achieve shared goals in addressing our most pressing needs and concerns. With support from State Senator Dave M in, Assemblywoman Cottie Petrie- Norris, and County Supervisor Katrina Foley, the City was able to allocate this historic funding to address neighborhood improvements.

The FY 2023-24 Proposed Budget underwent a thorough review and in- depth analysis of each budget request . Funding requests contained herein to ensure both short -and long- term fiscal sustainability while committing resources to achieve City Council’s goals.

Recommended budget adjus tments contained in the Proposed Budget were prudently selected based on operational needs, the provision of essential core services to our 330
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community and to more e ffectively implement the City Council’s stated Goals and Priorities.

Overview of FY 2023-24 Proposed All Funds Budget

The FY 2023-24 Proposed Budget totals $234 million in All Funds. This reflects an increase of $27.9 million, or 14 percent, from the FY 2022-23 All Funds Adopted Budget of $206.2 million.

Table 1
FY 2023-24 PROPOSED BUDGET – ALL FUNDS
Appropriations
All Funds
Proposed
FY 2023-24
Adopted
FY 2022-23
Increase /
Amount
Decrease
Percent
Operating Budget $188,349,065 $170,215,673 $18,133,392 11% Transfers Out 14,582,902 10,627,990 3,954,912 37%
Capital Budget 31,081,719 25,312,023 5,769,696 23%
Total $234,013,686 $206,155,686 $27,858,000 14%

The All Funds Budget for the City includes governmental, proprietary and internal service funds, including grants and other restricted funds designat ed for specific services and purposes provided by higher levels of government (i.e. Federal, State and County governments and agencies). Many of the City’s special and restricted funds receive ongoing revenue streams, while some are one-time competitive grants and require careful monitoring and record-keeping.

In some instances, a fund can have available fund balances that have accumulated over time and are expended as the need arises and/or to complete specific projects within assigned timeframes. As such, the All Funds Budget contains many funds that are separate entities with specific accounting and reporting requirements as per government regulations and in some cases, statutes.

The City’s General Fund is not restricted and can be used to provide a broad array of public services and is comprised of multiple revenue sources including taxes (such as property, sales and hotel taxes, among others), user fees, fines, facility rentals, and development related fees, to name a few.

Operating Budget

The proposed increase of $18.1 million, or 11 percent, for a total of $188.3 million in the Operating Budget’s portion of the FY 2023- 24 All Funds Budget is primarily attributed to address the City Council’s goal to Recruit and Retain High Quality Staff, by annualizing the compensation to align with current market levels. Additionally, the Proposed Budget includes a $2.4 million increase in CalPERS retirement plan; a $1 .0 million debt service allocation for the future rehabilitation of two aging fire stations; a $500,000 allocation for the Police Department security enhancements in the Asset Forfeiture special revenue 331
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fund; a $500,000 increase to adjust the Fire Department ’s overtime account; a $250,000 additional allocation within the Self-Insurance Fund; and overall contractual increases.

Park Land Acquisition Fund

City Council discussed and staff incorporated a new fund, the Park Land Acquisition Fund, to initiate the funding for park acquisition, design, and construction. The Proposed Budget includes a transfer from the Capital Improvement Fund of $384,576 into the new fund for seed money towards a Westside park acquisition.

Arts and Culture Master Plan

On November 3, 2020, voters approved the “City of Costa Mesa Retail Cannabis Tax and Regulation” Measure, also known as Measure Q, which allows cannabis retail storefront and delivery uses. City Council voted to adopt a seven (7) percent tax on cannabis retail businesses. Of this seven (7) percent, half of a percent was approved to fund the Arts and Culture Master Plan. As the City is still onboarding r etail storefront and non- storefront Cannabis businesses, there is insufficient funding in the Arts and Culture Master Plan Fund at this time to support the items contained in the approved Master Plan for year three.

The FY 2023-24 Proposed Budget includes fully funding year three of the Arts and Culture Master Plan for $353,996 of which $132,900 was appropriated by utilizing FY 2022- 23 year-end savings. A total of $469,075 in FY 2022-23 has been allocated to fully fund year three of the Plan and eliminate the shortfall in years one and two due to insufficient revenues ($66,848 for year one, $214,898 in year two, and $187,329 for year three).

However, this transfer adjustment provides for a one-year bridge needed to cover the prior year’s shortfall and fund FY 2023- 24. Therefore, City staff recommends a new policy to help support the arts in the outyears. This new policy request to fund the differential amount from available General Fund Cannabis revenues in to the Arts and Culture Master Plan Fund when a shortfall exists from the insufficient Cannabis Measure Q revenues 1/2 percent allocation.

Transfers Out

Transfers Out from All Funds total $14.6 million, an increase of $4 million, or 37 percent. Of that total, $13.1 million are T ransfers Out from the General Fund into three funds: $6.8 million into the Capital Improvement Fund, $3.1 million into the Information Technology Replacement Fund, and $3.2 million into the Equipment Replacement Fund ; and a $384,576 transfer from the Capital Improvement Fund into the newly created Park Land Acquisition Fund.

The remaining $1.1 million Transfer Out of the $14.6 million is from the American Rescue Plan Fund, consisting of a transfer into the General Fund for $868,898 as revenue replacement and into the Housing Authority Fund $231,839 to support homeless prevention and supportive services.

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Capital Asset Needs (CAN)

On March 3, 2020, the City Council updated the City’s Financial and Budget Policies providing that the City allocates a minimum of five percent of General Fund revenues to fund capital expenditures and reallocating one and a half percent previously dedicated to the Capital Facilities Account to the City’s Information Technology needs. The Proposed FY 2023-24 General Fund Budget includes $6.8 million to fund investments to the City’s infrastructure and capital assets, and to fund existing debt for the $30 million Lions Park Capital Projects Bonds; and includes $3.1 million to fund the City’s Five-Year IT Strategic Plan.

Federal American Rescue Plan Act (ARPA) Funds

The American Rescue Plan Act (ARPA) of 2021 passed by the United States Congress and signed into law by President Joe Biden on March 11, 2021, is a $1.9 trillion economic stimulus bill providing for a wide variety of funding efforts to offset the economic losses resulting from the worldwide pandemic, COVID-19.

The Proposed Budget includes a transfer of $868,898 from the ARPA Fund to the General Fund from the second tranche of $13.2 million. This transfer amount will be deposited into the Capital Improvement Fund and IT Replacement Fund to ensure compliance with the CAN. These monies were received as a result of the City’s revenue loss due to the COVID- 19 worldwide pandemic.

The FY 2023 -24 Proposed Budget includes the use of the ARPA funds to supplement Community Development Block Grant (CDBG) funding in the amount of $40,000 for Labor of Love, Meals on Wheels, and Families Forward; and $300,000 for rental assistance. After this proposed transfer, the Fund will have a remaining unallocated balance of $6.9 million.

Furthermore, during the pandemic, the City utilized the Disaster Fund to track expenditures in order to claim reimbursements from other agencies. At this time, the Disaster Fund has a projected negative fund balance of $ 664,960. Expenditures were captured in the Disaster F und in anticipation of reimbursements from F ederal and S tate agencies in addition to ARPA and CARES Act funds. However, submitted claims have not been reimbursed by FEMA. However, the County has reimbursed the City for submitted claims related to vaccination PODS, distribution of vaccine, testing at various locations and motel vouchers resulting in $0.7 million in refunds. With the anticipated positive results ending in FY 2022-23, the negative fund balance can be supported by the General Fund. If federal agencies reimburse the City, the intent is to refund the General Fund all receipts.

Capital Budget

The All Funds Capital Budget of $31.1 million reflects the City’s annual Capital Improvement Program (CIP) Budget that contains an increase of $5.8 million. The Capital Budget includes $14.4 million in grant funding from Senator Min, State Assemblywoman Petrie-Norris and County Supervisor Foley to invest in the City’s parks, streets, active 333
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transportation network, facilities and other infrastructure. The CIP Budget was presented at the April 11, 2023 Study Session and contained in the Proposed Budget.

The $31.1 million consists of $15.3 million in park improvement projects, $6 million in street improvement projects, $5.6 million in transportation projects, $3.8 million in facilities improvement projects, and $375,000 in parkway and median improvement projects.

FY 2023-24 Proposed General Fund Budget Overview

The Proposed FY 2023-24 General Fund expenditure budget is a balanced budget and totals $180.3 million. This reflects an increase of $16.7 million, or 10 percent, from the FY 2022-23 Adopted Budget of $ 163.6 million. Table 2 is a summary of the FY 2023- 24 General Fund Proposed Revenue and Expenditure Budget.

Table 2

FY 2023-24 GENERAL FUND PROPOSED BUDGET

Proposed
FY 2023-24
Adopted
FY 2022-23
Increase / Decrease
(Proposed/Adopted)
Amount/ Percent
Estimated Revenues $179,458,144 $163,627,538 $15,860,606 10% Transfers In 868,898 868,898 100%
Total Resources $180,327,042
136 637 2

$163,627,538 $16,699,504 10%
Operating Budget $167,229,453 $152,999,548 $14,229,905 9% Transfers Out 13,097,589 10,627,990 2,469,599 23%
% Total Appropriations $180,327,042 $163,627,538 $16,699,504 10%

General Fund Revenue Highlights

The FY 2023-24 Proposed Budget for Total General Fund Resources totals $180.3 million, an $16.7 million, or 10 percent increase from the FY 2022-23 Adopted Budget. Recurring General Fund Revenue is recovering favorably for the second year with several categories already back to or above pre-pandemic levels such as Sales and Use Tax, Licenses and Permits, Use of Money and Property, and Fees and Charges. The funds typically are used to cover public safety, parks and community services, development services, and other activities and programs known to residents . The Fiscal Year commencing July 1, 2023 budget will be balanced without the use General Fund reserves or the American Rescue Plan Fund.

Sales and Use Tax : Sales tax is the largest revenue category in Costa Mesa, and is estimated at $82.5 million, or a 13 percent increase, over the FY 2022-23 Amended Budget; and $9.8 million over the FY 2022- 23 Adopted Budget. Strong job numbers and low unemployment rates allowed consumption spending to remain solid in FY 2022-23.

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Property Tax: All combined Property Tax revenues are estimated at $54. 5 million, reflecting a three percent growth over the prior fiscal year. Despite a slight decline in home sales, the competitiveness in the housing market continues to intensify as home are selling faster and the sales to price ratio is improving.

Transient Occupancy Tax (TOT): Hotel tax revenues are projected to surpass pre- pandemic levels, with an estimated $9.6 million anticipated next year versus the FY 2022- 23 Adopted Budget of $7.4 million. As a result of an increase in leisurely travel, revenue is on an upward trend. Due to the shift from consumers spending less on tangible items and more on experiences, spending on travel and leisure is expected to continue a steady rise.

Fees and Charges: Fees and Charges are showing signs of recovery at $9.7 million, an increase of $1.3 million , or 15 percent increase. Approximately $600,000 is attributed to an increase in paramedic fee, and $640,000 are revenues anticipated from plan checking fees.

Measure Q Retail Cannabis Business Tax: On November 3, 2020, voters approved the “City of Costa Mesa Retail Cannabis Tax and Regulation” Measure, also known as Measure Q, which allows cannabis retail storefront and delivery uses. City Council voted to adopt a seven (7) percent tax on cannabis retail businesses. The FY 2023-24 Proposed Budget includes an estimated $2.9 million in cannabis taxes, as the City has already approved over 20 retail storefront and non- storefront businesses. Staff anticipates that with these businesses, the projected retail tax revenue will be realized in FY 2023-24.

Also, as previously approved by the City Council, the Proposed Budget has two restricted special revenue funds that are financed by the cannabis retail tax : The Arts and Culture Master Plan Fund and First Time Homebuyers Fund.

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FY 2023-24 General Fund Budget Expenditure Highlights

The Proposed General Fund B udget for FY 202 3-24 reflects total expenditures of $180.3 million. Of this amount, $ 167.3 million in operating costs represents an increase of $ 14.2 million, or nine percent, from the current year adopted operating budget of $153 million. The remaining $13.1 million represents the Transfers Out to the Capital Improvement Fund, the Information Technology and Equipment Replacement Funds described earlier. The FY 2023- 24 Proposed Budget for expenditures includes the following significant items:

• $3.1 million for the City Council approved Five-Year Information Technology Strategic Plan (Year 4) and in compliance with the City’s municipal code; • Transfer of $3.2 million to the Equipment Replacement Fund to acquire the replacement of vehicles and equipment;
• A $2.4 million increase in the annual required CalPERS contributions; • An additional $1.0 million in funding for medical, dental and vision benefits as per contractual MOU requirements;
• $1.0 million as seed money for the anticipated annual bond debt payment for the replacement of Fire Station 2 built in 1966 (57 years old), and Station 4 built in 1967 (56 years old);
• $250,000 increase in Internal Rent allocation to all departments for the Self-Insurance Fund;
• An increase of $187,471 for software contractual increases and additional licenses in the Information Technology Department;
• The continuation of the $4.0 million vacancy factor (negative appropriation); and • No use of General Fund Reserves or ARPA funds to balance the General Fund.

Total Appropriations – General Fund by Department $180,327,042

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Table 3

Breakdown of General Fund Appropriations by Department

Department
FY 2018-19
Actual
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Adopted
FY 2023-24
Proposed
City Council * $667,505 $773,216 $769,749 $867,909 $950,773 $750,150 City Manager* 4,762,486 4,056,091 4,235,745 3,723,953 4,968,539 5,145,209 City Clerk 975,348 1,065,377 1,206,780 936,973 1,165,645 1,017,066 Human Resources 1,508,554 1,593,914 1,700,155 1,481,897 1,660,523 2,167,524 Risk Management 2,492,586 2,978,575 337,909 362,657 369,648 350,756 City Attorney 1,170,015 1,000,000 950,000 958,775 1,000,000 1,050,000 Finance 3,310,638 4,369,638 4,485,375 3,811,155 5,233,711 5,590,659 Parks and Comm Svcs 6,611,825 7,298,474 7,414,732 6,379,328 7,679,331 8,561,844 Information Technology 3,043,527 3,665,497 3,714,192 4,104,946 5,002,953 5,923,476 Police 46,271,525 49,482,346 48,334,032 53,504,411 53,591,408 58,614,373 Fire and Rescue 28,809,137 28,237,213 27,747,083 32,298,517 32,518,135 35,785,123 Development Svcs 6,250,876 6,950,075 6,325,666 7,522,770 8,509,974 9,256,476 Public Works 18,561,083 19,209,987 17,801,071 19,517,456 20,416,296 22,457,898 Non-Departmental 23,086,207 11,475,099 11,614,781 27,397,679 20,560,603 23,656,488 TOTAL $147,521,312 $142,155,502 $136,637,270 $162,868,426 $163,627,538 $180,327,042 *City staff were transferred from the City Council Department to the City Manager’s Office.

Staffing Levels

The FY 2023-24 Proposed Budget includes 588 full-time employees which includes FY 2022-23 amendment staffing adjustments of a net 6.91 FTEs. The Proposed Budget incorporates an additional net of 7.87 full-time equivalents; however only 6.37 FTEs are funded from the General Fund. Even with the proposed changes, full time staffing levels remain under FY 2009-10 pre-recession levels.

611
498 497
465 466 477 478 479 477 480 492 502 530
550
573 588
0 100
200
300
400
500
600
700
Table of Organization
(Full-Time Employees)
FY 09-10 to FY 23-24
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The Table of Organization reflects 588 full-time employees that includes the following proposed staffing requests.

Table 4: Full Time Staffing Request

Description FTE
Information Technology
Cyber Security Analyst (funded by the IT Replacement Fund) 1.00 Finance
Business License Inspector 1.00
Fire and Rescue
Reclass Division Chief to Assistant Fire Chief (sworn) 0.00 Reclass Fire Marshal to Assistant Fire Chief (non-sworn) 0.00 Police
Animal Control Supervisor 1.00
Public Works
Associate Engineer 1.00
Solid Waste Coordinator (Management Analyst) 1.00
Total 5.00

The Proposed Budget includes the request to add five new positions. The Public Works Department includes a new Associate Engineer to expedite the preparation and processing of permits to ensure timely insurance and a new Management Analyst (Solid Waste Coordinator) to manage the Citywide waste collection and recycle programs and address upcoming State regulations and requirements. This position will be offset by the revenue generated from SB2383 Solid Waste Franchise Fees . The Finance department includes a Business License Inspector to ensure compliance for businesses within City limits. The new Land Management System has identified that there are businesses that need a business license and will require outreach. The Information Technology Department includes a new Cybersecurity Analyst, funded by the IT Replacement Fund, to update and secure the City’s technological infrastructure to protect and prevent from potential data compromise. Finally, the Police Department includes a new Animal Control Supervisor to oversee the new Animal Services Program as result of the consolidation of the Animal Care Services and Animal Control Programs.

There are also 2.87 positions included that will be converted from part -time to full -time within the Police Department, Parks and Community Services, City Manager’s Office and Public Works Department. The Police Department includes the conversion of a Property and Evidence Specialist to address additional enforcement due to expected increase in non-compliant dispensaries; an Animal Control Officer to allow for additional enforcement due to increase call volume and community expectations; a Crime Analyst (from Community Services Specialist) to provide support for mitigation analytics to respond more efficiently and appropriately to emergency public safety iss ues. Parks and Community Services includes a conversion of four Recreation Specialists to assist with the retention of hard to fill positions and day -to-day program supervision. The City Manager’s Office includes a Video Production Specialist to enhance the City’s communication and public engagement strategies for City initiatives and special events. The Public Works Department includes an Equipment Mechanic (from Maintenance Worker) funded by the 338
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Equipment Replacement Fund to assist with retention of hard to fill position and address increase demands of workload due to aging fleet.

Table 5: Part Time Staffing Conversion Request

Description FTE
City Manager’s Office
Convert a Video Production Specialist (0.75) to full-time 0.25 Convert a Management Aide (0.75) to full-time 0.25
Parks and Community Services
Convert four Recreation Specialists 4 part time positions to full-time 1.12 Police
Convert a Property and Evidence Specialist (0.75) to full-time 0.25 Convert a Comm. Svcs. Spec. (0.75) to full-time Crime Analyst 0.25 Convert an Animal Control Officer (0.50) to full-time 0.50 Public Works
Maintenance Worker (0.75) to full-time Equipment Mechanic (funded by the Equipment Replacement Fund)

0.25 Total 2.87

Strengthen the Public’s Safety

The FY 2023 -24 Proposed Budget includes $94.4 million designated as support to the City’s commitment to public safety comprised of the Police and Fire Departments. The public safety budgets make up more than 52 percent of the General Fund Proposed Budget at 32 percent and 20 percent, respectively. Of the 588 Citywide full-time personnel, approximately 39 percent are sworn which is the highest level since the Great Recession.

The Police Department budget now contains 142 full-time sworn personnel, reflecting one Deputy Police Chief position approved at mid- year. The Proposed Budget includes the conversion of three part-time positions to full-time, along with one new 1.0 FTE for a full- time Animal Control Supervisor to help sup port the transfer of the Animal Care Services Program from the Parks and Community Services Department to the Police Department .

Police Department will now manage the entire Animal Control Services and Enforcement Program. The reorganization aligns with the City Council Goal – Strengthen the Public’s Safety and Improve the Quality of Life.

In addition, the Police Department’s maintenance and operations budget increased by a net of $391,579, mostly for necessary contractual agreements and an increase in internal rent for Workers Compensation. As in prior years and to balance the General Fund, the Department includes a vacancy factor of approximately $3.7 million in the to capture its routine vacancy rate.

The Fire and Rescue Department contains 85 full -time sworn personnel. Staff requests the reclassification of two positions: Fire Division Chief to Assistant Fire Chief (Sworn) and Fire Marshal to Assistant Fire Chief (Non- sworn). This reclassification results in an estimated cost of $56,797 annually however does not increase the staffing levels for the department. Additionally, the Proposed Budget includes a $500,000 increase in the department’s overtime costs to minimize the structural issue. 339
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The FY 2023-24 Proposed Budget for the Equipment Replacement Fund includes funding to replace public safety aging vehicles and equipment including a 2003 American LaFrance Pumper with a replacement cost of $1.2 million, a 2004 American LaFrance Combination Pumper for $1.2 million with partial funding from the Community Development Block Grant funds plus $0.3 million for the required equipment and fixtures for both Pumpers, 16 police vehicles with replacement costs totaling $1.05 million.

Diversify, Stabilize and Increase Housing to Reflect Community Needs

To support affordable housing, $700,000 is recommended to be allocated from the current fiscal year’s savings towards consulting services associated with the community visioning and rezoning work to comply with State law and the City’s Housing Element. The Proposed Budget includes continued funding for the City’s homeless outreach and bridge shelter programs and operations of $3.6 million and $3.5 million in unappropriated State funding for the Fairview Development Center Landing Use Planning. One project forthcoming, not yet in the Proposed Budget , includes an additional 15 beds for the permanent Bridge Shelter for City Council approval. Currently, there is a second potential project Homekey Motel Conversion under development planned.

Advance Environmental Sustainability and Climate Resiliency

To achieve environmental sustainability and climate resiliency, the Proposed Budget includes funding a new full -time Management Analyst (Solid Waste Coordinator) which addresses the SB 1383 compliance requirements in addition to one new Planning and Sustainable Development Manager approved and added at mid-year. An investment of an additional $150,000 is included in the General Fund for tree planting and maintenance.

The Capital Improvement Budget consists of projects such as Active Transpor tation of $4.1 million including Safe Routes to School Action Plan of $600,000, TeWinkle Park lake repairs of $2 million along with the Jack Hammett Sports Complex LED lighting upgrade, TeWinkle sports field LED lighting upgrade and the initiation of the Climate Action Adaption Plan study.

Transfers Out

The General Fund Transfers Out proposed budget of $ 13.1 million, an increase of $2.5 million, or 23 percent, provides full funding for the Capital Asset Needs (CAN) requirement of five percent of General Fund Revenues, the 1.5 percent towards the Information Technology Replacement Fund, and $3. 2 million into the Equipment Replacement Fund for the ongoing replacement and maintenance of the City’s aging fleet.

GENERAL FUND RESERVES OVERVIEW
The City continues to demonstrate strong fiscal prudence and controls on spending. The combined commitment for emergency reserves including the declared disaster and economic reserves , is indicative of financial discipline. The General Fund reserves currently at $57.8 million exceeds the City Council policy of $55 million. If available, Staff recommends the deposit of $1.5 million towards the City’s pension liability, Section 115 Trust and $1.0 million into the Workers’ Compensation category to fulfill the $2.0 million per claim.
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Table 6
General Fund Balance Overview

Fund Balance
Category
FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23
Audited Audited Audited Estimated
Committed
Declared Disasters $14,125 $14,125 $14,125 $14,125
Self-Insurance 2,000 2,000 2,000 2,000 Economic Reserves 9,000 9,000 9,000 9,000 Assigned
Compensated
Absences 5,036 5,920 5,584 5,584 Police Retirement 1%
Supplemental 2,365 2,275 1,885 1,885 Workers
Compensation 1,000 2,000 Facilities Reserve 2,000 2,000 Strategic Plan Project 2,000 2,000 Section 115 Trust 1,750 - - 1,500 Restricted
Pension and OPEB - 1,778 3,061 3,061 Non-spendable 362 965 604 604 Unassigned 18,825 17,429 16,517 16,517 Total Fund Balance $53,463 $53,492 $57,776 $60,276

CONCLUSION

The overview of the Proposed General Fund expenditure and revenue projections for FY 2023-24 was fully vetted by staff, being prudent in any proposed budget increases.

The strong commitment to our City Council, residents and community partners for healthy, sustainable neighborhoods and balanced economic activity, both facilitate and aid us to continue the quality of services we provide.

The high degree of professionalism, commitment, and effort of City staff to our community, our neighbors, and our businesses has provided us the ability to meet our overall goals, objectives, and programs, of which we are proud to serve.

It is our hope and belief that the FY 2023 -24 Proposed Budget theme “The Art of Collaboration” represents the City’s Strategic Plan Goals and core values.

I would like to thank the Finance Department and its Budget Team, as well as the Executive Team and their managers and departmental budget liaisons for their commitment in preparing the FY 2023-24 Proposed Operating and Capital Improvement Budget. With the City Council’s leadership, Costa Mesa will continue to collaborate with our residents and 341
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community partners for healthy, sustainable neighborhoods and balanced economic activity, both facilitate and aid us to continue the quality of services we provide daily.

Respectfully submitted,

Lori Ann Farrell Harrison
City Manager
City of Costa Mesa

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/7/8/2/9/i255/23/93/21/i255/22/i255/32/18/12/4/12/31/1/3/i255/7/8/2/9 /87/45/60/69/46/i255/73/69/99/69/46/65/82/i255/100/46/65/44/45/50/i255 /51 /i255/62/55/54/53/61/55/74/56/76/i255/i255/51/i255/52 /i255 /i255/51/i255/52 /i255 /i255/51/i255/52 /i255 /i255/i255 /56/57 /87/45/60/69/46/i255/42/43/49/44/45/78/i255/100/46/65/44/45/50/101/68/46/43/77/46/65/70/50 /i255/i255 /66 /75/76/55/75/56/74/i255/i255/i255/74 /75/61/i255/i255/i255/52 /i255 /i255/i255/52 /i255 /i255/i255 /56/57 /24/14/31/4/5/i255/10/1/11/1/2/8/1/12/i255 /91/i255/20/92/27/20/20/92/27/21/95/i255/i255/91/i255/28 /94/95/i255/i255/91/i255/22 /i255 /i255/91/i255/22 /i255 /i255/i255 /21/37 /87/59/69/46/65/45/47/44/77/i255/98/46/65/44/50/88/69/46/50/i255/71/44/i255 /51 /i255/54/55/56/54/76/55/62/56/61/i255/i255/51/i255/52 /i255 /i255/51/i255/52 /i255 /i255/51/i255/52 /i255 /i255/i255 /56/57 /24/14/31/4/5/i255/41/31/25/1/3/i255/7/18/2/4/2/15/18/2/26/i255/13/14/8/3/15/1/12/i255 /91/i255/93/92/21/93/27/92/23/21/95/i255/i255/91/i255/22 /i255 /i255/91/i255/22 /i255 /i255/91/i255/22 /i255 /i255/i255 /21/37 /24/14/31/4/5/i255/7/8/2/9/i255/23/93/21/i255 /91/i255/96/92/27/96/93/92/28/23/97/i255/i255/91/i255/28 /94/95/i255/i255/91/i255/22 /i255 /i255/91/i255/22 /i255 /i255/i255 /21/37 /23/21 /102/18/31/103/i255/14/16/i255/102/14/12/31/4/i255/104/1/12/4/92/i255/102/4/5/18/16/14/3/2/18/4 /68/46/43/59/43/50/69/99/i255/84/49/99/77/69/45/i255/88/43/46/i255 /73/47/50/67/65/82/i255/105/69/65/46/i255/53/56/53/76/52/53/56/53/74/i255 352
Summary of Appropriations by Department/by Category –
All Funds (Excludes CIP)
From Fiscal Year 2020-2021 Through Fiscal Year 2023-2024 Department/Category
FY 20-21
Actuals
FY 21-22
Actuals
FY 22-23
Adopted
Budget
FY 23-24
Proposed
Budget
City Council
7EPEVMIW
ERH&IRIƼXW

Maintenance and Operations

Fixed Assets -

Subtotal City Council $ 651,401 $ 876,347 $ 950,772 $ 750,150 'MX]1EREKIVƅW3ƾGI
7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

7YFXSXEP'MX]1EREKIVƅW3ƾGI $ 13,225,995 $ 10,377,795 $ 13,103,928 $ 13,752,031 City Attorney
Maintenance and Operations

Subtotal City Attorney $ 1,020,568 $ 965,843 $ 1,000,000 $ 1,050,000 Finance
7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

Subtotal Finance $ 3,742,031 $ 3,890,428 $ 5,233,710 $ 5,590,659 Parks and Community Services
7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

Subtotal Parks and Community Services $ 5,095,316 $ 6,918,216 $ 8,228,321 $ 9,262,645 Information Technology
7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

Subtotal Information Technology $ 3,923,602 $ 4,240,816 $ 7,169,643 $ 8,832,280 Police Department
7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

Subtotal Police Department $ 51,926,360 $ 54,671,177 $ 54,628,842 $ 59,897,808 Fire and Rescue Department
7 E P E V M I W E R H & I R I Ƽ X W

Maintenance and Operations

Fixed Assets

Subtotal Fire and Rescue Department $ 29,749,393 $ 33,107,359 $ 32,518,134 $ 35,785,123 33City of Costa Mesa, California

SUMMARIES OF

FINANCIAL DATA
ATTACHMENT 4
353
Summary of Appropriations by Department/by Category –
All Funds (Excludes CIP)
From Fiscal Year 2020-2021 Through Fiscal Year 2023-2024 Department/Category
FY 20-21
Actuals
FY 21-22
Actuals
FY 22-23
Adopted
Budget
FY 23-24
Proposed
Budget
Development Services
7EPEVMIWERH&IRIƼXW

Maintenance and Operations
Fixed Assets

Subtotal Development Services $ 11,685,453 $ 8,430,771 $ 10,033,830 $ 11,741,487

Public Works
7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

Subtotal Public Works $ 23,332,064 $ 24,165,044 $ 27,415,880 $ 30,403,406

Non-Departmental
7EPEVMIWERH&IRIƼXW $ -

Maintenance and Operations

Fixed Assets

Subtotal Non-Departmental $ 37,744,519 $ 27,397,679 $ 20,560,603 $ 25,866,377

TOTAL APPROPRIATIONS - ALL FUNDS

7EPEVMIWERH&IRIƼXW

Maintenance and Operations

Fixed Assets

TOTAL APPROPRIATIONS - ALL FUNDS $ 184,065,085 $ 175,041,476 $ 180,843,663 $ 202,931,967 34 City of Costa Mesa, California
Proposed Budget for
Fiscal Year 2023-2024
354
Summary of Appropriations by Account - All Funds (Excludes CIP) From Fiscal Year 2020-2021 Through Fiscal Year 2023-2024 Account Description
Account
Number
FY 20-21
Actuals
FY 21-22
Actuals
FY 22-23
Adopted
Budget
FY 23-24
Proposed
Budget
7EPEVMIWERH&IRIƼXW
7EPEVMIWERH;EKIW $- $ -

6IKYPEV7EPEVMIW7[SVR

6IKYPEV7EPEVMIW2SR7[SVR

Regular Salaries - Part-Time

Overtime

%GGVYEP4E]SJJ)\GIWW1E\

:EGEXMSR'SQT8MQI'EWL3YX

,SPMHE]%PPS[ERGI

Separation Pay-Off

Other Compensation

Furloughs
--
Cafeteria Plan

Medicare

Retirement

Longevity

Executive Prof Development

%YXS%PPS[ERGI

Unemployment
-

;SVOIVWƅ'SQTIRWEXMSR

'MX]'SRXVMF6IXMVII1IHMGEP

7YFXSXEP7EPEVMIWERH&IRIƼXW $ 102,132,733 $ 109,691,451 $ 119,497,906 $ 131,952,503 Maintenance and Operations
7XEXMSRIV]ERH3ƾGI

1YPXM1IHME4VSQSW7YFWGVTX

7QEPP8SSPWERH)UYMTQIRX

Uniforms and Clothing

Safety and Health

Maintenance and Construction

Agriculture

Fuel

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*EG

)PIGXVMGMX]4S[IV

Electricity - Street Lights

+EW

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Postage

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0IKEP%HZIVXMWMRK*MPMRK*IIW

35City of Costa Mesa, California

SUMMARIES OF

FINANCIAL DATA
355
Summary of Appropriations by Account - All Funds (Excludes CIP) From Fiscal Year 2020-2021 Through Fiscal Year 2023-2024 Account Description
Account
Number
FY 20-21
Actuals
FY 21-22
Actuals
FY 22-23
Adopted
Budget
FY 23-24
Proposed
Budget
Maintenance and Operations (Continued)
%HZIVXMWMRKERH4YFPMG-RJS

8IPITLSRI6EHMS'SQQYRMGEXMSRW

Business Meetings

1MPIEKI6IMQFYVWIQIRX (YIWERH1IQFIVWLMTW

&SEVH1IQFIV*IIW

Professional Development

Buildings and Structures 0ERHWGETMRKERH7TVMROPIVW

%YXSQSXMZI)UYMTQIRX

3ƾGI*YVRMXYVI - -
3ƾGI)UYMTQIRX

3XLIV)UYMTQIRX

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Employment Consulting

Legal

Engineering and Architectural

*MRERGMEP
-RJSVQEXMSR7ZGW

Medical and Health Inspection

4YFPMG7EJIX]

Recreation

Sanitation

Principal Payments

Interest Payments

External Rent

+VERXW0SERWERH7YFWMHMIW

Depreciation

Internal Rent Central Services

Internal Rent Postage

Internal Rent - Maintenance

Internal Rent - Repl Cost

Internal Rent - Fuel

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Internal Rent Unemployment

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7TIGMEP0MEFMPMX] - -

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-

Taxes and Assessments

Contingency

Other Costs

Emergency Protective Measure

- -
Subtotal Maintenance and Operations $ 48,756,970 $ 44,916,967 $ 44,425,206 $ 48,534,665 36 City of Costa Mesa, California
Proposed Budget for
Fiscal Year 2023-2024
356
Summary of Appropriations by Account - All Funds (Excludes CIP) From Fiscal Year 2020-2021 Through Fiscal Year 2023-2024 Account Description
Account
Number
FY 20-21
Actuals
FY 21-22
Actuals
FY 22-23
Adopted
Budget
FY 23-24
Proposed
Budget
Fixed Assets
Land
$ - $- $-

%YXSQSXMZI)UYMTQIRX

3ƾGI*YVRMXYVI

3ƾGI)UYMTQIRX
-

--
3XLIV)UYMTQIRX

Loss on Disposal of Assets

--
Nonoperating Expenses - Other

- ---
Capital Replacement Reservce

-- -
Subtotal Fixed Assets $ 1,929,008 $ 2,084,321 $ 6,292,561 $ 7,861,897 Transfers Out
Transfers Out

Subtotal Transfers Out $ 31,246,374 $ 18,348,736 $ 10,627,990 $ 14,582,902 TOTAL APPROPRIATIONS - ALL FUNDS $ 184,065,085 $ 175,041,476 $ 180,843,663 $ 202,931,967

-R*=XLI'MX]GLERKIHXLIFYHKIXMRKQIXLSHSPSK]J SVTVSJIWWMSREPHIZIPSTQIRX3RP]I\IGYXMZITVSJIWWMSREPHIZIPS TQIRXMRGPYHIHMR XLIIQTPS]II139WMWMRGPYHIHMRXLMWEGGSYRX3XLIVTVSJIWWMSR EPHIZIPSTQIRXWYGLEWXVEMRMRKPMGIRWIWERHGIVXMƼGEXIWEVIE GGSYRXIHJSVYRHIV QEMRXIRERGIERHSTIVEXMSRW

-R*=XLI'MX]GSVVIGXIHXLIFYHKIXMRKQIXLSHJSV FMPPMRKMRXIVREPGLEVKIW8LITVMSV]IEVWLEZIRSXFIIREHNYWXI HXSIRWYVIGSRWMWXIRG] [MXLXLIEYHMXIHƼRERGMEPWXEXIQIRXW
37City of Costa Mesa, California

SUMMARIES OF

FINANCIAL DATA
357

CAPITAL IMPROVEMENT PROGRAM
The Capi
tal Improvement Program (CIP) is a summary of the major capital and public improvements to the City’s infrastructure. A capital or public improvement project is defined as expenditures on capital assets with a value greater than $30,000 that are stationary in nature, including but not limited to, publicly owned or operated streets, highways, bridges, sidewalks, curbs, gutters, alleys, storm drains, trees and landscaping, medians, parks, playgrounds, traffic signals, streetlights, fences, walls, or other infrastructure. The CIP also includes other types of capital improvements including those specific to capital facilities, which are defined as city owned or operated buildings including, but not limited to, City Hall, Civic Center, Police Department, Old Corp Yard, fire stations, libraries, and community centers. Also included within the CIP are consolidated building modification projects.

Capital projects differentiate themselves from building modification projects in the dollar amount of the project.

Individual building modification projects are minor maintenance improvements capped at $30,000, each respectively. In addition, capital projects have a wider scope of work and can span over multiple fiscal years. In such cases, continuing appropriations are a part of the annual budget to transparently track these multi -year capital projects. Other routine capital purchases, such as the purchase of new vehicles, computer hardware, and other equipment, are accounted for in other special funds, such as the Equipment Replacement Fund and IT Replacement Fund. These are not reflected in the CIP.

The C
IP is important for planning and managing the City’s growth and development as well as maintaining existing infrastructure. The CIP is a living document that continues to evolve each fiscal year through the budgeting process to reflect City Council and community goals, needs, and desires. Planning for capital improvements is an ongoing process. As the City’s infrastructure condition(s) and needs change, capital programs and priorities are adjusted. New construction may be required to accommodate an increased demand or replace aging facilities , while existing infrastructure requires periodic rehabilitation, replacement, or other improvements to protect the City’s investments.

The Fis
cal Year 2023-24 budget for the CIP is approximately $31.1 million across all funding sources, which is an increase of 5.8 million or 23% percent increase compared to the adopted budget for Fiscal Year 2022-23. A significant share of the FY 2023-24 budget is the $14.4 million in state and county grant funding through state Senator David Min, Assemblymember Cottie Petrie-Norris, and County of Orange Supervisor Katrina Foley.

The Fis
cal Year 2023-24 CIP includes several major projects such as, Costa Mesa Skate Park, Lions Park Café, Fairview Park Improvements, Ketchum-Libolt Park Expansion, Shalimar Park Improvements, LED Field Lighting at Jack Hammett Sports Complex, TeWinkle Athletic Complex Improvements, Citywide Street Improvements, Adams Avenue at Pinecreek Improvements, Costa Mesa Country Club Improvements and Active Transportation Improvements. These represent large financial commitments and reflect the priorities established by City Council and community.

The table
below reflects the adopted project expenditures for the CIP as well as the $55.6 million in re-budgeted funds estimated to carry forward from the prior fiscal year for ongoing capital projects:

TOTAL CAPITAL IMPROVEMENT PROGRAM
1-Year CIP $31,081,719
Ongoing CIP (continuing appropriation) $55,598,465
Total Capital Improvement Program $86,680,184
358

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

CAPITAL IMPROVEMENT PROGRAM OVERVIEW

The CIP is organized and summarized by the following sections:

BUDGET GUIDE

The CIP Budget Guide provides a narrative overview of the CIP, including how the program is developed. The guide identifies funding sources and categories of projects. It also reflects various summaries of projects by category, district, and funding source.

CIP ACCOMPLISHMENTS

Included in this CIP section are major project-specific accomplishments from the prior fiscal year.

ONGOING CAPITAL IMPROVEMENT PROJECTS

The CIP section includes a list of ongoing capital projects that the City Council has authorized to re-budget and carry forward from the prior fiscal year. As the implementation of some capital projects straddle fiscal years, due to complexities of project or other issues, this list is a transparent way to reflect all open projects with their corresponding remaining balance. Adoption of the CIP also provides explicit City Council approval to reappropriate these remaining project balances.

PROPOSED CAPITAL IMPROVEMENT PROJECTS BY CATEGORY AND CITY COUNCIL GOALS

Best practices recommend that state and local governments establish an objective process for categorizing and prioritizing capital improvement projects. The proposed capital projects by c ategory provides a high-level summary of the projects by voting district. The voting district reflects the actual project location; however, some projects may provide a communitywide benefit. The capital projects are also classified using the following categories (which are further defined under the Prioritization and Categorization section):

 1 – Risk to Health, Safety or Environment
 2 – Regulatory or Mandated Requirement
 3 – Grant Funding
 4 – Master Plan, General Plan
 5 – Asset Condition, Annual Recurring Costs

In addition, this summary includes a corresponding project status, defined below:

• New project – projects with this status are not previously budgeted projects and represent new financial commitments to fund the projects as well as ongoing operation, maintenance, and rehabilitation costs.

• Existing project – projects with this status are previously budgeted projects that are not completed or span multiple fiscal years and are generally phased.

• Ongoing project – projects with this status are ongoing citywide projects that are budgeted every fiscal year in the CIP and relate to annual citywide improvements or maintenance. Examples of projects with this status include Citywide Street Improvements, Citywide Storm Drain Improvements, or Parkway Improvement Program. The project detail forms for these projects will not reflect prior budgets or expenditures as the remaining balances for these projects are reflected on the Ongoing Capital Improvement Projects summary.

359

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

This section also reflects how all capital projects tie back to the City Council’s established goals. Each project will meet one or more of the below priorities: [THESE ARE NOT ALL THE GOALS, AND NOT IN ORDER APPROVED BY COUNCIL]

• Goal #1: Recruit and Retain High
Quality Staff
• Goal #2: Achieve Long-term Fiscally
Sustainability
• Goal #3: Strengthen the Public’s Safety
and Improvement Quality of Life
• Goal #4: Advance Environmental
Sustainability and Climate Resiliency
• Goal #5 : Diversify, Stabilize and
Increase Housing to Reflect Community
Needs

PROPOSED CAPITAL IMPROVEMENT PROJECTS MAP – BY VOTING DISTRICT

Fiscal Year 2023-24 marks the transition of the CIP to reflect voting districts. A map depicting the geographical location of the capital projects with an overlay reflecting the voting districts is included in this section. The voting district reflects the actual project location; however, some projects may provide a communitywide benefit.

Citywide or “ongoing” projects are not included on this map because they are not specific to any one location or voting district.

PROPOSED CAPITAL IMPROVEMENT PROJECTS BY FUNDING SOURCE The summary of proposed capital projects by f unding source provides a detailed list of each project and corresponding funding sources for Fiscal Year 2023-24. This summary is organized by the following project types:

• Facilities – projects in this category include any facility maintenance, improvements or reconstruction.

• Parks – projects in this category include any maintenance, improvements, or development at park facilities.

• Parkway and Medians – projects in this category include any parkway and median landscape maintenance or curb/median construction.

• Streets – projects in this category include any street maintenance (i.e. slurry seal, rehabilitation, etc.), storm drain and water quality related improvements.

• Transportation – projects in this category include any transportation related improvements or maintenance, including active transportation projects, traffic signal maintenance and improvements, and general neighborhood traffic improvements.

360

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

CAPITAL IMPROVEMENT PROJECT DETAILS

This section provides detailed information about all projects, funding levels, and funding sources. These forms are project-specific and reflect all prior, current, and future project expenditures by phase to provide a total project cost for the City Council and community.

Each project-specific form also includes an estimated financial operating impact for consideration in the budget adoption process that outlines ongoing operation, maintenance, and rehabilitation costs . These estimates are prepared per project and are subject to change based on final project design and/or construction. Certain ongoing citywide projects do not include maps or images as the maintenance districts are not specific to any one location or voting district. Additionally, these projects do not reflect prior budgets or expenditures as they are classified as “ongoing” projects. As such, the remaining balances for these projects are reflected on the Ongoing Capital Improvement Projects summary.

FIVE -YEAR CAPITAL IMPROVE MENT PROGRAM

The Five-Year CIP also includes a “future” column for projects that are not developed at this time or may be implemented after Fiscal Year 2027-2028. Each fiscal year of the Five-Year CIP includes a realistic cost estimate that is within range of prior year CIP total costs. However, the cost estimates for each project are presented at current value/current dollars and are not escalated for inflation. As a result, the estimates are subject to change.

Additionally, although the schedule spans five years and future, funds for only the first year are appropriated within the Fiscal Year 2023-24 Budget. The schedule provides a view of upcoming fiscal year capital projects that could be adjusted based on changing City Council and community priorities or financial capabilities. The revised 5-year CIP represents an overall well-balanced, long-term plan reflecting current City Council’s strategic goals and priorities. All projects including those in “future” years remain eligible for any grant funding, should opportunities arise.

PERCENTAGE OF GENERA L FUND BUDGET FOR CA PITAL EXPENDITURES

On September 15, 2015, the City Council adopted the Capital Asset Needs (CAN) Ordinance as a result of a new policy being adopted during the preparation of the Fiscal Year 2015-16 budget. The ordinance added Article 8 to Chapter V of Title 2 of the Costa Mesa Municipal Code to establish the requirement for the City to annuall y allocate a minimum of five percent (5%) of the General Fund revenue to a capital expenditures account and one and one-half percent (1.5%) of General Fund revenue to a capital facilities account. These funds are to be used for the construction, design, engineering, project management, inspection, contract administration and property acquisition of city owned or operated facilities.

In addition, the Capital Facilities account may also be used toward debt obligations created to fund Capital Facilities.

In the event of an economic downturn, natural disaster , emergency or other unforeseen circumstance, or if the General Fund Operating Reserve falls below the level established by resolution of the City Council pursuant to Section 2-205 of the Costa Mesa Municipal Code, the City is not required to comply with the requirements set forth above. Use of such exceptions requires approval by a supermajority of the City Council.

CIP GOALS

The CIP is developed based on the City Council and community’s overarching goals. This is specifically reflected in the Adopted Capital Improvement Projects by Category and City Council Goals section. Additionally, the program is developed in accordance with elements in the City’s General Plan as well as City Council adopted planning documents and master plans.

361

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

CIP BUDGET DEVELOPME NT PROCESS

As part of the annual budget process, the Finance Department and Public Services Department partner to propose a balanced list of projects that consider the complex workloads associated with each project as well as funding sources and available resources. In collaboration with the City Manager’s Office, capital projects are recommended by departments and reviewed and evaluated by both the Finance Department and Public Work s Department to ensure that the City’s priorities, infrastructure needs, financial capacity, and impact the projects have on the City’s operating budget are addressed.

Typically, a number of projects are identified and requested each year ; however, not all of the projects can be funded. An evaluation process is conducted in collaboration with each d epartment to discuss priorities and needs. A list of recommended projects is presented to the City Manager for consideration and all projects considered, but not recommended, are deferred and included in the Five-Year CIP for future consideration.

Additionally, there is a number of capital projects that may be requested and are pending other funding sources, including competitive grants. Projects that may be expecting such competitive grant funding, or funded with other similar outside resources, are not budgeted in the current fiscal year until the funding is awarded, but they are referenced in the Five-Year CIP. As a result, throughout the fiscal year, the City Council will receive recommendations to authorize new capital projects and approve budget adjustments to recognize and appropriate the competitively sourced funding.

Once the proposed list is prepared, staff presents the proposed projects at the City Council Study Session, Finance and Pension Advisory Committee, Parks, Arts and Community Services Commission, and the Planning Commission for consideration based on their respective purviews. Following their respective reviews and approval, the CIP budget is presented to City Council for consideration and adoption.

PRIORITIZATION & CAT EGORIZATION

The CIP is updated annually allowing the City to re-evaluate its priorities and needs in each subsequent year based upon the most current revenue projections and project priorities. Capital projects affecting public health and safety, and/or legal mandates receive the highest priority. The remaining projects are prioritized for final City Council consideration and adoption by City Council goals, conformance to the City’s General Plan and corresponding planning documents and approved master plans, asset conditions, and available grant funding.

The categories aiding in prioritization of these projects are outlined and defined below:

• 1 – Risk to Health, Safety or Environment – projects in this category provide an immediate health or safety concern. These are high priority projects.

• 2 – Regulatory or Mandated Requirement – projects in this category are mandated or in accordance with government regulations. Projects in this category are required and may not be defunded or deferred.

• 3 – Grant Funding – projects in this category generally have competitively sourced funding and are subject to a timeframe outlined in the grant documents. Consequently, deferring these projects may result in forfeiture of grant funding.

• 4 – Master Plan, General Plan – projects in this category are in conformance with the City’s General Plan and related planning documents. They are also projects specifically identified in other approved master plans, such as park-specific master plans, Active Transportation Plan or Parks, Open Space, & Recreation Master Plan.

362

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

• 5 – Asset Condition, Annual Recurring Costs – projects in this category may either be annual recurring extraordinary maintenance costs or one-time/infrequent projects that improve the condition of the City’s assets. Some projects in this category include playground resurfacing and equipment replacement, street rehabilitation or sidewalk and parkway repairs. Some projects in this category may also be categorized as 1 – Risk to Health, Safety or Environment after previously being deferred.

PROJECT ESTIMATES & FUNDING SOURCES

The Public Works Department develops project cost estimates based on prior experience with similar projects or preliminary designs already completed. The cost estimates for each project are presented at current value/current dollars and are not escalated for inflation. As a result, the estimates are subject to change or escalation, particularly in the outer years of the Five-Year CIP. Occasionally the scope of the project may change resulting in higher costs than the original estimate. This also includes projected operating costs or impacts of the capital projects which are estimated per project and subject to change based on final project design and/or construction.

If project costs at the time of bid award are more than budgeted amounts, five options are considered:

• Eliminate the project; or
• Defer the project for consideration during future budget processes; or • Re-scope or change the phasing of the project to meet the existing approved budget; or • Request City Council to transfer funding from another specified project that has savings and/or is a lower priority; or
• Request City Council appropriate additional resources, as necessary, from the respective fund balances.

At project completion, any unused funds are returned to the unassigned fund balance for the respective funds.

The City employs a combination of approaches to fund its capital projects. The Finance Department and Public Works Department funding recommendations are based upon the most current revenue projections. For many smaller improvement projects, funds are appropriated from available cash on hand. Large-scale capital projects are funded through a variety of methods including long-term financing, user fees, proceeds from bond issues, grants, assessments, impact fees, and reserve balances. A list and description of capital project funding sources is provided in the Description of Funds.

CONTINGENCIES & CHANGE ORDERS

A contingency is included within applicable projects as specified on the project detail forms’ cost breakdown.

These amounts allow for budget flexibility for unanticipated concerns or cost escalations during the project, including potential change orders.

Change orders are generally the result of additions or deletions to the project, revisions to the project, and omissions or errors in the original project plans and/or specifications. Change orders do not provide budget authority as City Council would first need to approve a budget adjustment appropriating or transferring the necessary funding.

363

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

WHAT DID WE DO DURING FISCAL YEAR 2022-23?

CITYWIDE STREET IMPROVEMENTS

The City completes street improvements annually to pr ovide major rehabilitation to arterial, collector, and residential streets that need improvement or rehabilitat ion. These improvements consist of a combination of slurry sealing and complete pavement restoration, such as milling and overlaying with new asphalt. Over time, the City has maintained its streets at a high level and st rives to maintain a Pavement Condition Index (PCI) of

85. In fiscal year 2022-23, the Public Works Department accomplished a complete program, which included street pavement reconstruction, rehabilitation, and slurry seal. In 2022, over 111,700 lineal feet of roadways were rehabilitated. Moreover, revised striping, signing, and markings were incorporated that enhanced or added bicycle facilities consistent with the City’s Active Transportation Plan.

Examples of streets that have been recently slurry sealed, reconstructed, and rehabilitated include Iowa Street, Minnesota Avenue, Washington Avenue, along with multiple residential streets. In conjunction to these infrastructure improvements, traffic striping and markings haven updated to current standards that enhance safety and clarity to the motoring public and to pedestrians.

Iowa Street Minnesota Avenue

Washington Avenue
364

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

CITYWIDE PARKWAY IMPROVEMENTS

The Public Works Department places a high commitm ent to reconstruct and repair critical concrete infrastructure facilities consisting of concrete sidewalks, curbs and gutters, driveways, curb ramps, and cross gutters that facilitate mobility and transportation of pedestrians and bicyclists. In 2022, the City accomplished a robust program of reconstructing appr oximately 10,000 lineal feet of curb and gutter; 13,800 square feet of driveways; and 50 curb ramps installed. Representat ive locations of these improvements include Monrovia Avenue, Placentia Avenue & West 19th Street, and Newport Boulevard & Industrial Way.

In addition, in keeping with the City’s commitm ent to being a “Tree City USA” and contributing to environmental sustainability, approx imately 40 new trees along Placent ia Avenue from Wilson Street to W. 16th Street have been planted along the parkway.

NEWPORT BOULEVARD & INDUSTRIAL WAY

NEW SIDEWALK ALONG MONROVIA AVENUE

NEW TREES ALONG PLACENTIA AVENUE

365

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

WILSON STREET IMPROVEMENT PROJECT

Major pavement rehabilitation and construction was completed along Wilson Street between Newport Boulevard and Placentia Avenue. Partially funded through federal Community Development and Block Grant (CDBG) funds, this significant street improvement encompasses new street paving that includes new curb & gutter, new intersection bulb-outs, new bicy cle facilities, new curb ramps, as well as other improvements.

This project has improved mobility and Active Transportation aspects by interconnecting all modes of travel for motorists, bicyclists, and pedestrians.

366

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

CITY HALL ELEVATOR AND EXTERIOR PAINT PROJECTS

The existing elevators at City Hall underwent a co mplete “makeover” that exhibit both modernity and class. The elevator cabs have been upgraded, and a new controllers, motors, hoist ropes, wiring, door operators, electrical circuits, and safety components have now been installed. New recessed lights and state-of-the-art equipment now provide elevator passengers smooth passage to each floor at City Hall. Moreover, added safety features that adhere to stringent state guideli nes and regulations will ensure safety as well as comfort.

The City Hall exterior underwent a transformation in appearance with the building’s exterior treated with new paint and improvements. The work began in with the pressure washing and removal of peeling paint, followed by priming and application of new paint throughout the structure’s exterior, including the masonry bricks. The project also included the painting of al l the existing walkway canopies from City Hall to the Police Department and the application of a non-slip floor epoxy at the employee entrance.

367

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

LIONS PARK IMPROVEMENTS: DOWNTOWN AQUATIC CENTER POOL RESTORATION,

NORMA HERTZOG COMMUNITY CENTER COURTYARD, AND DONALD DUNGAN LIBRARY

MUSICAL INSTRUMENTS

During last year, the area surrounding Lions Park under went significant construction activity with the restoration of the Downtown Aquatic Center pool, the Norma Hertzog Communi ty Center courtyard, and the Donald Dungan Library musical instruments.

The Downtown Aquatic Center pool involved demolition and removal of all the existing plaster and tile inside and around the perimeter deck of the pool, the repair of rust spots in the bottom of the pool, and re-finishing of the pool with new plaster and tile. The new tile color scheme matches the latest pool facility upgrades and opened in mid-2022, in time for the summer.

The Norma Hertzog Community Center (NHCC) courty ard features a concrete patio with seating and tables, enhanced landscaping, and new a ccent lighting. The courtyard is a new feature that can be used for events at the NHCC.

The Donald Dungan Library musical instruments were a gift by the Friends of the Costa Mesa Libraries, and installed by the City’s Public Works Maintenance staff. These creative instruments feature six musical implements consisting of a harp, pagoda bell s, contrabass chimes, lily pad cymbals, manta ray, and the aria. A grand opening for these new instruments was held on September 2022 .

DOWNTOWN AQUATIC CENTER POOL

NHCC COURTYARD

DONALD DUNGAN LIBRARY

MUSICAL INSTRUMENTS
368

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

CITYWIDE RESIDENTIAL PERMIT PARKING PROGRAM

The development of a revised Residential Permit Parking (RPP) Program including new guidelines and municipal code changes. The goal of the new RPP Program is to im plement equitable, sustainable, and efficient parking management strategies. The RPP program includes:

 An online portal for managing permits. The syst em will allow residents to self-manage and create an account, log in, apply for a permit, upload supporting docum entation, purchase, add/change/remove vehicles, and make edits to contact information, etc.  Virtual parking permits, where the vehicle's licens e plate is the permit identifier. Mobile license plate recognition (LPR) cameras will be used to enforce permits, which will eliminate the need for physical hangtag or decal permits.
 Expanded permit eligibility to all households living within an R PP Zone, aligning the program with the 2016 Attorney General's opinion (#14-304).
 Expanded RPP Zone eligibility to all residential zoning districts.  Re-focusing of the program on non-residentia l parking impacts. Permit parking may be utilized to safeguard parking for residents in neighborhoods impacted by commercial parking demand, schools, recreational facilities, the Orange County Fairgrounds, and impacts from neighboring cities (Newport Beach, Santa Ana, and Huntington Beach).  Redefined permit allocations to one permit per eligible driver (maximum of four per household).

369

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)

ACTIVE TRANSPORTATION IMPROVEMENT PROJECTS

The design and implementation of several Active Transportation projects were completed in the 2022- 23 fiscal year, which include:
 Pedestrian and Bicycle Improvements at the Adams Avenue at Pinecreek Intersection including community engagement during design.
 Adams Avenue bicycle facility between Harbor Boulevard and Fairview Road.  Placentia Avenue Class II and IV bicycle facility project.  Fairview Road Class II and IV bicycle facility project.  Citywide Bicycle Wayfinding Signage.
 Newport Boulevard at Industrial Way - pedestr ian crosswalk, signal modifications, and leading pedestrian interval (LPI).
 Tustin Avenue at Woodland Place pedestrian crossing with bulbouts and re ctangular rapid flashing beacons.
 Bicycle rack installations at City faci lities and in commercial corridors.  Installation of improved and ne w bicycle lanes and facilities in the City along the following streets: California Street, Royal Palm Driv e, Tustin Avenue, Wils on Street, and West 19th Street.

370

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
BAKER STREET, PLACENTIA AVENUE , VICTORIA STREET AND W 19 TH STREET

TRAFFIC SIGNAL SYNCHRONIZATION PROJECT

This project improves multi-modal mobility and safety for all users. Completed design of multi-modal signal synchronization and active transportation improvements on Ba ker Street, Placentia Avenue, Victoria Street, and West 19th Street.

 Installed video detection systems to detect bicycles and improve bicycle timing at 19 signalized intersections.
 Implemented new signal timing with leading pedestrian intervals (L PI’s) at 26 signalized intersections
 Installed GPS emergency v ehicle pre-emption systems.

371
No. Proj # Project Name Budget Actuals
Remaining
Balance
1 200009 Corp Yard Fleet Shop Epoxy Floor 75,000 $ - $ 75,000$ 2 200013 Fire Station #2 Reconstruction 2,150,000 57,571 2,092,429 3 200040 HVAC R eplacement at Various Facilities 530,000 315,797 214,203 4 200062 Building Maintenance Projects 3,328,336 3,128,238 200,098 5 200066 PD-Removal Underground Fuel Tank 125,000 1,268 123,732 6 200072 Fire Station #1 Dehumidifier Install 250,000 - 250,000 7 200077 City Hall Cast Iron Drain Repipe 328,000 56,348 271,652 8 200080 City Hall Training Room 480,000 8,420 471,580 9 200085 IT Department Relocation 235,000 831 234,169 10 200091 City Hall- Elevators Modernization 707,712 586,327 121,385 11 200094 Range Remodel/Update 2,448,550 336,582 2,111,968 12 200097 Electric Vehicle Fleet and Infrastructure 676,908 470,383 206,525 13 200099 Finance Security & Efficiency Reconfiguration 305,000 53,641 251,359 14 210004 Fire Stations - Minor Proj ects at Various Stations 300,000 251,635 48,365 15 210005 Citywide Parking Study 135,000 121,461 13,539 16 210010 Citywide Community Choice Energy Study 150,000 - 150,000 17 210012 City Hall-Paint, Carpet & Misc. Improvements 200,000 146,915 53,085 18 210013 Fire Station 4 Training Tower & Grounds
Reconstruction
3,600,000 - 3,600,000
19 210014 Fire Station 6 Roof Replacement 192,500 - 192,500 20 210015 Police Dept - Emergency Comm Facilities Remodel 330,000 - 330,000 21 210016 Police Dept - Parking Lot Reconfiguration 203,500 - 203,500 22 210017 Police Dept - Structural Foundation Repair 330,000 - 330,000 23 300005 Adams Ave Imp RMRA 2,278,862 - 2,278,862 24 300008 Wilson Street Improvements 1,835,000 606,965 1,228,035

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
Ongoing Capital Improvement Projects
Remaining Balances as of 3/13/23

TOTAL ALL FUNDS
372
No. Proj # Project Name Budget Actuals
Remaining
Balance

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
Ongoing Capital Improvement Projects
Remaining Balances as of 3/13/23

TOTAL ALL FUNDS
25 300148 Citywide Bicycle Rack Improvements 250,000 71,518 178,482 26 300162 I-405 Improvements 644,400 576,511 67,889 27 300163 Citywide Neighborhood Traffic Improvements 487,800 374,689 113,111 28 300169 Newport Blvd Improvement - Victoria /22nd to 19th 1,178,820 89,926 1,088,894 29 300171 SB Newport Blvd Improvement (Mesa to Victoria) 1,965,652 92,331 1,873,321 30 300172 Pavement Mitigation I -405 Project 661,980 - 661,980 31 300173 Newport Blvd Improvement NB (22nd to Bristol) &SB (Bristol to Mesa)
2,134,145 89,616 2,044,529
32 300174 Adams at Pinecreek Improvements 937,453 99,738 837,715 33 300177 CDBG Westside Street Improvements- Wilson Street 857,000 - 857,000 34 300178 Sunflower Ave Rehab ilitation Project 2,570,782 - 2,570,782 35 300179 Adams Ave Active Transportation Project 1,250,000 - 1,250,000 36 300180 Bicycle Safety Education- 16 Schools 150,000 - 150,000 37 300181 Fairview Road Improvement Project 581,116 - 581,116 38 350030 Westside Restoration Project 725,000 110,651 614,349 39 360003 Citywide Bicycle Trail Wayfinding Signage 75,000 21,748 53,252 40 370010 Mesa Del Mar Multimodal Access 300,000 4,071 295,929 41 370039 Baker/Placentia /19th/ Victoria Traffic Signal Synchronization
2,216,000 904,477 1,311,523
42 370056 Bear Street Traffic Signal Synchronization 636,253 596,706 39,547 43 370057 Red Hill Ave Traffic Si gnal Synchronization 66,080 - 66,080 44 370059 W.19th Wallace Ave Traffic Signal 330,000 30,922 299,078 45 400012 Citywide Alley Improvements 3,573,019 2,533,908 1,039,111 46 400015 Citywide Street Improvements 38,051,440 27,534,888 10,516,552 47 450009 West 19th Bicycle Lanes and Route 397,710 339,498 58,212 48 450010 Citywide Class II, III and IV Bicycle Projects 1,020,461 23,134 997,327 373
No. Proj # Project Name Budget Actuals
Remaining
Balance

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
Ongoing Capital Improvement Projects
Remaining Balances as of 3/13/23

TOTAL ALL FUNDS
49 450013 Adams Ave Multi-Purpose Trail 325,000 150,781 174,219 50 450014 Adams Ave Bicycle Facility Project 132,547 114,712 17,835 51 450015 Bicycle/Pedestrian Infrastructure Improvements 400,000 26,873 373,127 52 450016 Mesa/Santa Ana Bicycle Facility Improvements 100,000 - 100,000 53 450017 MV/Peterson Pl Class II Bicycle Facility 100,000 - 100,000 54 470002 West 18th & Wilson Crosswalks 400,000 24,684 375,316 55 500009 New Sidewalk / Missing Link Program 891,525 691,525 200,000 56 500010 Parkway Maintenance Program Citywide 1,675,000 465,091 1,209,909 57 500017 Priority Sidewalk Repair 400,000 246,268 153,732 58 550008 Citywide Catch Basin Insert and Water Quality Improvement
273,213 217,330 55,883
59 550011 Citywide Storm Drain Improvements - Fairview Park Storm
353,055 - 353,055
60 550011 Citywide Storm Drain Improvements 2,395,842 1,150,149 1,245,693 61 550021 Bristol Street Storm Drain Diversion Project 1,848,500 1,782,976 65,524 62 550022 Westside Storm Drain Improvements 1,600,000 74,351 1,525,649 63 550023 Placentia Ave. Stormwater Quality Trash Full-Capture System
385,000 - 385,000
64 700021 Wilson TeWinkle Park Bridge Repairs 200,000 22,902 177,098 65 700027 TeWinkle Park - Skate Park Expansion 170,000 37,841 132,159 66 700054 Westside Park Development 250,000 - 250,000 67 700080 Park Security Lighting Replacement 299,880 237,629 62,251 68 700106 Various Parks - Sidewalk Replacement 64,686 - 64,686 69 700110 Open Space Master Plan Update 275,000 183,408 91,592 70 700111 Various Parks Rehab Parking Lots 70,000 - 70,000 71 700115 Jack Hammett Sports Complex ADA Improvements 2,776,652 2,361,037 415,615 72 700128 Park Sidewalk Acce ssibility Program 190,000 46,000 144,000 374
No. Proj # Project Name Budget Actuals
Remaining
Balance

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
Ongoing Capital Improvement Projects
Remaining Balances as of 3/13/23

TOTAL ALL FUNDS
73 700129 Shalimar Park Improvements 250,000 - 250,000 74 700132 Fairview Park - Vernal Pool Restoration 317,378 140,047 177,331 75 700133 Canyon Park Inventory Management & Restoration 60,000 - 60,000 76 700134 Fairview Park Fence Sign Trail 150,000 5,898 144,102 77 700135 Fairview Park Master Plan Update 250,000 - 250,000 78 700137 TeWinkle Park Lakes Repairs 132,475 90,300 42,175 79 700139 Ketchum-Libolt Park Expansion 1,297,520 - 1,297,520 80 700140 Costa Mesa Tennis Center Improvements 300,000 - 300,000 81 700141 Costa Mesa Country Club Modernization 350,000 - 350,000 82 700142 Brentwood Park Improvements 250,000 - 250,000 83 700143 Butterfly Gardens 100,000 - 100,000 84 700144 Fairview Park-Pump Station & Westlands
Recirculation System
155,000 56,190 98,810
85 700145 Shalimar Park Expansion 1,000,000 - 1,000,000 86 700146 Various Parks - Playground Repair and Replacement 50,000 5,911 44,089 87 800015 Lions Park Proj ects & NCC- Library Development 38,835,504 38,384,155 451,349 88 800029 EOC Equipment Update 150,000 9,644 140,356 89 800030 Senior Center Fire Alarm Panel 71,500 - 71,500 90 800031 Westside Police Sub-Station Improvements 211,125 - 211,125 Total Ongoing Capital Improvement Projects 141,760,881$ 86,162,416 $ 55,598,465 $ 375

NCity of Costa Mesa, California
376
No. Project Name Category
Dist.

No.
1 Building Modification Projects 5 - A sset Condition, Annual Recurring Costs All 2 City Hall - 1st Floor Finance Security & Efficiency
Reconfiguration 1 - Risk to Health, Safety or Environment 3 3 Civic Center - Painting, Carpet Replacement, and
Miscellaneous Improvements 5 - Asset Condition, Annual Recurring Costs 3 4 Corp Yard- Installation of HVAC Rooftop Unit 1 - Risk to Health, Safety or Environment 1 5 Costa Mesa Country Club Grounds Improvement s 5 - Asset Condition, Annual Recurring Costs 1 6 Costa Mesa Country Club Modernization 5 - Asset Condition, Annual Recurring Costs 1 7 Fire Station 2 Reconstruction 5 - A sset Condition, Annual Recurring Costs 2 8 Fire Station 3 Replacement Fuel Tank 1 - Risk to Health, Safety or Environment 5 9 Fire Stations - Minor Projects at Various Fire St ations 1 - Risk to Health, Safety or Environment All 10 Police Department - Carpet Replacement & Interior and Exterior Repaint 5 - Asset Condition, Annual Recurring Costs 3 11 Westside Police Sub-Station Improvement Design 1 - Risk to Health, Safety or Environment 5 12 Balearic Community Center Asphalt Surfacin g 5 - Asset Condition, Annual Recurring Costs 1 13 Brentwood Park Improvements 4 - Master Plan, General Plan 6 14 Fairview Park - Educational Hubs and Signage 4 - Master Plan, General Plan 5 15 Fairview Park - Fencing, Signage, and Trail Restoration 2 - Regulatory or Mandated Requirement 5 16 Fairview Park - Mesa Restoration & Cultural Resource Preservation CA-ORA-58 3 - Grant Funding 5
17 Fairview Park - Pump Station and Wetlands Recirculation S
ystem 3 - Grant Funding 5
18 Fairview Park - West Bluff Stabilization and Restoration 3 - Grant Funding 5 19 Jack Hammett Sports Complex LED Retrofit 3 - Grant Funding 3 20 Shalimar Park Improvements 3 - Grant Funding 4
21 Tennis Center Improvements 3 - Grant Funding 3
22 TeWinkle Athletic Complex Improvements 3 - Grant Funding 3 23 TeWinkle Bark Park LED Retrofit 3 - Grant Funding 3
377
Quality
Recruitment
Fiscal
Sustainability
Safe
Community
Environmental
Sustainability
Housing
Commitments
Fiscal Year
2023-2024
  282,800$
 250,000$
  150,000$
 125,000$
 300,000$
 400,000$
  1,000,000$
 275,000$
  150,000$
  500,000$
  400,000$
 150,000$
 400,000$
 90,000$
 150,000$
 2,000,000$
 500,000$
 2,000,000$
 900,000$
 1,000,000$
 320,000$
 1,150,000$
 130,000$

CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Projects
By Category and City Council Goals
Proposed Fiscal Year 2023-24
378
No. Project Name Category
Dist.

No.
24 TeWinkle Park Lake Repairs 3 - Grant Funding 3
25 Ketchum-Libolt Park Expansion 3 - Grant Funding 4
26 Lions Park Café 3 - Grant Funding 5
27 TeWinkle Skate Park Expansion 3 - Grant Funding 3
28 Park Sidewalk / Accessibility Program 1 - Risk to Health, Safety or Environment All 29 Various Parks - Playground Repairs and Replacem ent 5 - Asset Condition, Annual Recurring Costs All 30 Parkway & Medians Improvement Program 1 - Ri sk to Health, Safety or Environment All 31 Westside Restoration Project 4 - Master Plan, General Plan 4&5 32 Citywide Alley Improvements 4 - Master Plan, General Plan All 33 Citywide Catch Basin and Water Quality Improvement
Pro
ject 2 - Regulatory or Mandated Requirement All
34 Citywide Street Improvements 4 - Master Plan, General Plan All 35 Fairview Road Rehabilitation Project (RMRA) 4 - Master Plan, General Plan 3 36 Adams Avenue at Pinecreek Drive Improv ements 4 - Master Plan, General Plan 3 37 Adams Avenue Bicycle Facility Project from Fairview to Harbor 1 - Risk to Health, Safety or Environment 3
38 Adams Avenue Undergrounding Project 4 - Master Plan, General Plan 1 39 Baker Street at Babb Street Signal Modificati ons 1 - Risk to Health, Safety or Environment 2 40 Bicycle and Pedestrian Infrastructure Impr ovements 4 - Master Plan, General Plan All 41 Citywide Bicycle Trail Wayfinding Si gnage 4 - Master Plan, General Plan All 42 Citywide Class II, III and IV Bicycle Proj ects 4 - Master Plan, General Plan All 43 Citywide Neighborhood Traffic Improvements 1 - Ri sk to Health, Safety or Environment All 44 Fairview Road at Belfast Avenue New Traffic Signal 4 - Master Plan, General Plan 2 45 Fairview Road Improvement Project from Fair to Newport 1 - Risk to Health, Safety or Environment 3 46 Safe Routes to School Action Plan 3 - Grant Funding All 379
Quality
Recruitment
Fiscal
Sustainability
Safe
Community
Environmental
Sustainability
Housing
Commitments
Fiscal Year
2023-2024

CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Projects
By Category and City Council Goals
Proposed Fiscal Year 2023-24
 2,000,000$
 1,200,000$
 1,200,000$
 2,000,000$
 50,000$
 50,000$
 175,000$
 200,000$
 100,000$
 200,000$
 2,900,000$
 2,780,829$
 1,200,000$
 500,000$
 1,250,000$
 240,000$
 50,000$
 50,000$
 200,000$
 75,000$
 600,000$
 650,000$
 788,090$
31,081,719$ 380

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
Map by Voting District

1 1 Citywide projects that are not specifically defined and/or larger projects (i.e. Westside projects) are not geographically displayed above as they are not specific to any one location or district. 381

NCity of Costa Mesa, California
382
Gas Tax
(HUTA)
Fund
Park Dev.

Fees Fund
Drainage
Fund
No. 201 208 209
1 Building Modification Projects
2 City Hall - 1st Floor Finance Security & Efficienc y Reconfiguration 3 Civic Center - Painting, Carpet Replacement, and M iscellaneous Improvements 4 Corp Yard- Installation of HVAC Rooftop Unit
5 Costa Mesa Country Club Grounds Improvements
6 Costa Mesa Country Club Modernization
7 Fire Station 2 Reconstruction
8 Fire Station 3 Replacement Fuel Tank
9 Fire Stations - Minor Projects at Various Fire Sta tions 10 Police Department - Carpet Replacement & Interior and Exterior Repaint 11 Westside Police Sub-Station Improvement Design
TOTAL FACILITIES -$ - $ - $ Next Category
12 Balearic Community Center Asphalt Surfacing
13 Brentwood Park Improvements 400,000 $
14 Fairview Park - Educational Hubs and Signage 90,000 $ 15 Fairview Park - Fencing, Signage, and Trail Resto ration 150,000 $ 16 Fairview Park - Mesa Restoration & Cultural Resou rce Preservation CA-ORA-58 17 Fairview Park - Pump Station and Wetlands Recircu lation System 18 Fairview Park - West Bluff Stabilization and Res toration 19 Jack Hammett Sports Complex LED Retrofit
20 Shalimar Park Improvements
21 Tennis Center Improvements
22 TeWinkle Athletic Complex Improvements
23 TeWinkle Bark Park LED Retrofit
24 TeWinkle Park Lake Repairs
25 Ketchum-Libolt Park Expansion
26 Lions Park Café
27 TeWinkle Skate Park Expansion
28 Park Sidewalk / Accessibility Program
29 Various Parks - Playground Repairs and Replacemen t
TOTAL PARKS -$ 640,000 $ - $
Next Category
30 Parkway & Medians Improvement Program
31 Westside Restoration Project
TOTAL PARKWAY & MEDIANS -$ - $ - $ Next Category
32 Citywide Alley Improvements
33 Citywide Catch Basin and Water Quality Improvemen t Project 40,000 $
34 Citywide Street Improvements
35 Fairview Road Rehabilitation Project (RMRA)
TOTAL STREETS -$ - $ 40,000 $ Next Category
Category/Project Title

FACILITIES
PARKS

PARKWAY & MEDIANS

STREETS
383
Traffic
Impact Fee
Fund
Gas Tax
(RMRA)
Fund
Capital
Improve. Fund
Measure M2
Regional
Fund
Measure M2
Fairshare
Fund
Golf Course
Improv. Fund Grant Fund
214 251 401 415 416 413 230/231/232 Total
282,800 $ 282,800 $
250,000 $ 250,000 $
150,000 $ 150,000 $
125,000 $ 125,000 $
300,000 $ 300,000 $
400,000 $ 400,000 $
1,000,000 $ 1,000,000 $
275,000 $ 275,000 $
150,000 $ 150,000 $
500,000 $ 500,000 $
400,000 $ 400,000 $
-$ - $ 3,532,800 $ - $ - $ 300,000 $ - $ 3,832,800 $ 150,000 $ 150,000 $
400,000 $
90,000 $
150,000 $
2,000,000 $ 2,000,000 $
500,000 $ 500,000 $
2,000,000 $ 2,000,000 $
900,000 $ 900,000 $
1,000,000 $ 1,000,000 $
320,000 $ 320,000 $
1,150,000 $ 1,150,000 $
130,000 $ 130,000 $
2,000,000 $ 2,000,000 $
1,200,000 $ 1,200,000 $
1,200,000 $ 1,200,000 $
2,000,000 $ 2,000,000 $
50,000 $ 50,000 $
50,000 $ 50,000 $
-$ - $ 250,000 $ - $ - $ - $ 14,400,000 $ 15,290,000 $ 175,000 $ 175,000 $
200,000 $ 200,000 $
-$ - $ 200,000 $ - $ 175,000 $ - $ - $ 375,000 $ 100,000 $ 100,000 $
160,000 $ 200,000 $
900,000 $ 2,000,000 $ 2,900,000 $
2,780,829 $ 2,780,829 $
-$ 2,780,829 $ 900,000 $ 160,000 $ 2,100,000 $ - $ - $ 5,980,829 $ Capital Improvement Projects by Funding Source
Proposed Fiscal Year 2023-24

CAPITAL IMPROVEMENT PROGRAM
384
Gas Tax
(HUTA)
Fund
Park Dev.

Fees Fund
Drainage
Fund
No. 201 208 209 Category/Project Title
36 Adams Avenue at Pinecreek Drive Improvements
37 Adams Avenue Bicycle Facility Project from Fairvi ew to Harbor 38 Adams Avenue Undergrounding Project
39 Baker Street at Babb Street Signal Modifications
40 Bicycle and Pedestrian Infrastructure Improvement s
41 Citywide Bicycle Trail Wayfinding Signage
42 Citywide Class II, III and IV Bicycle Projects
43 Citywide Neighborhood Traffic Improvements
44 Fairview Road at Belfast Avenue New Traffic Signa l
400,000 $
45 Fairview Road Improvement Project from Fair to Ne wport 46 Safe Routes to School Action Plan
TOTAL TRANSPORTATION 400,000 $ - $ - $ Next Category
400,000 $ 640,000 $ 40,000 $

TRANSPORTATION
Total One-Year Capital Improvement Projects
385
Traffic
Impact Fee
Fund
Gas Tax
(RMRA)
Fund
Capital
Improve. Fund
Measure M2
Regional
Fund
Measure M2
Fairshare
Fund
Golf Course
Improv. Fund Grant Fund
214 251 401 415 416 413 230/231/232 Total
Capital Improvement Projects by Funding Source
Proposed Fiscal Year 2023-24

CAPITAL IMPROVEMENT PROGRAM
600,000 $ 600,000 $ 1,200,000 $
500,000 $ 500,000 $
1,250,000 $ 1,250,000 $
240,000 $ 240,000 $
50,000 $ 50,000 $
50,000 $ 50,000 $
200,000 $ 200,000 $
75,000 $ 75,000 $
200,000 $ 600,000 $
650,000 $ 650,000 $
157,618 $ 630,472 $ 788,090 $
2,000,000 $ - $ 1,532,618 $ - $ 1,040,000 $ - $ 630,472 $ 5,603,090 $ 2,000,000 $ 2,780,829 $ 6,415,418 $ 160,000 $ 3,315,000 $ 300,000 $ 15,030,472 $ 31,081,719 $ 386
Building Modification Projects Item No. 1
Type Facilities CIP Project No. 200062
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 282,800$ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,282,800$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 282,800$ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,282,800$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
282,800$ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,282,800$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 282,800$ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,282,800$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,282,800$ Location: Citywide Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-200062

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
Ongoing citywide project; therefore, no prior
budgeted amounts are included below.

The attached summary of proposed maintenance projects are building modifications and maintenance projects in the 23 City-owned buildings, including those leased to outside agencies. The City administers and supervises contract services for maintaining these facilities.

Building Modification Projects consolidates many smaller projects that are minor maintenance and repair-related (i.e. painting, electrical, repair, etc.) amounting to $30,000 or less.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Capital Improvement Fund
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
387
Item No. 1
No. Project Title/Location Cost Description
1 Balearic Community Center $ 29,900 Various bu ilding improvements within the Balearic Community Center. 2 Balearic Community Center 29,500 Reconfigure and renovate Classroom A4 to include enclosed office space and three (3) additional open space work areas.
3 Bark Park/Skate Park 8,000 Paint light poles in parking lot (3) and inside both parks (11), Skate Park (4), drink ing fountains (2), Volcom sign arch (1).
4 City Hall - 3rd Floor 29,500 Reconfigurat ion of Supervisor's office space into two office spaces. 5 City Hall - 3rd Floor 25,000 Upgrades to Central Services (mailroom/print shop): Remodeled front counter to match designs for Recreation front counter, upgrades to chipping paint and rust, and modernization of metal pneumatic tube catching station. 6 City Hall & Various Parks 30,000 Purchase of plastic picnic tables for City Hall and various parks. 7 Downtown Recreation Center 29,900 Remodel of Teen Center room to provide contemporary amenities. 8 Estancia Park 5,000 Paint restrooms, interior only. 9 Police Department 30,000 Updating of the Jail Workspace/Office Area. 10 Tanager Park 15,000 Remove elec trical shed and replace with electrical enclosure. 11 TeWinkle Athletic Complex 4,000 Paint all w ooden backstops to ballfields. 12 TeWinkle Park 8,000 Angel's Playground : Repair rubber surfacing. 13 TeWinkle Park 10,000 Angel's Playground: Paint four (4) arbors, four (4) light bollards and seventeen (17) light poles.
14 Various Parks 24,000 Sports court resurfacing. 15 Wakeham Park 5,000 Paint restrooms, interior only plus three (3) doors.

GRAND TOTAL
282,800$

CAPITAL IMPROVEMENT PROGRAM (CONTINUED)
Building Modification Projects
388
City Hall - 1st Floor Finance Security & Efficiency Reconfiguration Item No. 2 Type Facilities CIP Project No. 200099
Department: Finance Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 30,000$ - $ - $ - $ - $ - $ - $ 30,000$ 245,000$ 250,000 $ 200,000 $ - $ - $ - $ - $ 695,000$ 30,000$ - $ 50,000$ - $ - $ - $ - $ 80,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 305,000$ 250,000 $ 250,000 $ - $ - $ - $ - $ 805,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
305,000$ 250,000 $ 250,000 $ - $ - $ - $ - $ 805,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 305,000$ 250,000 $ 250,000 $ - $ - $ - $ - $ 805,000$ Funds Expended to Date: 53,641$ Total Estimated Project Cost: 805,000$ Location: City Hall Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-13100-50001-200099
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Existing Project
This project is to reconfigure the Treasury Unit front counter and construct a cash intake room.

Finance Department needs to remodel the Treasury section of Finance, create a safe cash intake room for receiving Measurement X and Measurement Q funds, and a new front counter.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
389
Civic Center - Painting, Carpet Replacement, and Miscellaneous Improvements Item No. 3 Type Facilities CIP Project No. 210012
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ - $ - $ - $ - $ - $ - $ -$ 200,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 850,000$ - $ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 200,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 850,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
200,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 850,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 200,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 850,000$ Funds Expended to Date: 146,915$ Total Estimated Project Cost: 850,000$ Location: Costa Mesa Civic Center Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-210012
Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
Existing Project
Annual repair and maintenance at Civic Center building consisting of painting, carpet replacement, and miscellaneous ongoing improvements.

Repair and replacement of worn and damaged areas at Civic Center. Areas within Civic Center experiencing high levels of wear and tear need to be replaced, such as carpeting and painting. Reconfiguration of office spaces where needed to accommodate new staff.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
390
Corp Yard- Installation of HVAC Rooftop Unit Item No. 4 Type Facilities CIP Project No. 202401
Department: Public Works Dept's Priority #: (? of ?) District No. 1 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 125,000$ - $ - $ - $ - $ - $ 125,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 125,000$ - $ - $ - $ - $ - $ 125,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
125,000$ - $ - $ - $ - $ - $ 125,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 125,000$ - $ - $ - $ - $ - $ 125,000$ Funds Expended to Date: - $ Total Estimated Project Cost: 125,000$ Location: City Corp Yard Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-202401
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
New Project
Installation of new HVAC Rooftop Unit at Corp Yard.

The old Corp Yard currently does not have central heating and cooling. Installation of an HVAC rooftop unit would greatly improve the air circulation inside the building.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
391
Costa Mesa Country Club Grounds Improvements Item No. 5 Type Facilities CIP Project No. 202402
Department: Public Works Dept's Priority #: 5 of 12 District No. 1 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 300,000$ 300,000 $ 300,000 $ - $ - $ - $ 900,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 300,000$ 300,000 $ 300,000 $ - $ - $ - $ 900,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
300,000$ 300,000 $ 300,000 $ - $ - $ - $ 900,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 300,000$ 300,000 $ 300,000 $ - $ - $ - $ 900,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 900,000$ Location: Costa Mesa Golf Course Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-413-14300-40112-202402

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
New Project
Targeted repair of existing cart paths, creation of new cart paths, repair and refurbishment of bunkers, and replacement of netting.

These improvements are included in the Capital Improvement Program specific to the golf course. City staff is working with the golf course operator on a five-year capital program.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Golf Course Improv. Fund
Total Funding Sources
None
392
Costa Mesa Country Club Modernization Item No. 6
Type Facilities CIP Project No. 700141
Department: Public Works Dept's Priority #: 6 of 12 District No. 1 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 50,000$ 100,000 $ - $ - $ - $ - $ - $ 150,000$ 300,000$ 300,000 $ 300,000 $ - $ - $ - $ - $ 900,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 350,000$ 400,000 $ 300,000 $ - $ - $ - $ - $ 1,050,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
400,000$ - $ - $ - $ - $ - $ 400,000$ 350,000$ - $ 300,000$ - $ - $ - $ - $ 650,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 350,000$ 400,000 $ 300,000 $ - $ - $ - $ - $ 1,050,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,050,000$ Location: Costa Mesa Country Club Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-14300-40112-700141
500000-413-14300-40112-700141

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
Existing Project
Design and construction upgrades to both the Coffee Shop and Bar on the lower level of the Costa Mesa Country Club (CMCC).

The CMCC Coffee Shop and Bar have not been renovated in years. Reconfiguration and refurbishment of indoor and outdoor space will provide additional public venues and create opportunities to generate increased revenue while providing improved dining experiences to the public.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Capital Improvement Fund
Golf Course Improv. Fund
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
393
Fire Station 2 Reconstruction Item No. 7
Type Facilities CIP Project No. 200013
Department: Fire Dept's Priority #: In progress District No. 2 Category: Project Status:

Project
Description:

Project
Justification:
2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 750,000$ - $ - $ - $ - $ - $ - $ 750,000$ 1,275,000$ 1,000,000 $ 6,000,000 $ - $ - $ - $ 8,275,000$ 125,000$ - $ - $ - $ - $ - $ 125,000$ -$ - $ - $ - $ - $ - $ -$ 2,150,000$ 1,000,000 $ 6,000,000 $ - $ - $ - $ - $ 9,150,000$ 2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
2,150,000$ 1,000,000 $ 6,000,000 $ - $ - $ - $ 9,150,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 2,150,000$ 1,000,000 $ 6,000,000 $ - $ - $ - $ - $ 9,150,000$ Funds Expended to Date: 57,571$ Total Estimated Project Cost: 9,150,000$ Location: Fire Station No. 2 Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-200013
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
Existing Project
Demolition and replacement of Fire Station No. 2
Fire Station No. 2 has served the community for several decades and has exceeded its useful life. This Fire Station is no longer effective for current operational needs, due to mechanical, electrical, and plumbing deficiencies. Design of Fire Station 2 is ongoing. Funding is requested for the construction phase of this project.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
394
Fire Station 3 Replacement Fuel Tank Item No. 8
Type Facilities CIP Project No. 202403
Department: Fire Dept's Priority #: 1 District No. 5
Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 250,000$ - $ - $ - $ - $ - $ 250,000$ 25,000$ - $ - $ - $ - $ - $ 25,000$ -$ - $ - $ - $ - $ - $ -$ -$ 275,000$ - $ - $ - $ - $ - $ 275,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
275,000$ - $ - $ - $ - $ - $ 275,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 275,000$ - $ - $ - $ - $ - $ 275,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 275,000$ Location: Fire Station No. 3 Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-202403
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
New Project
Fire Station No. 3 fuel tank replacement.

Replacement of underground fuel tank that was ruptured over 5 years ago. The lack of a fuel tank has created an inefficiency in operations. The replacement tank will be above-ground.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
395
Fire Stations - Minor Projects at Various Fire Stations Item No. 9 Type Facilities CIP Project No. 210004
Department: Fire Dept's Priority #: In progress District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 300,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 850,000$ -$ - $ - $ - $ - $ - $ -$ - $ - $ - $ - $ - $ -$ 300,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 850,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
300,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 850,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 300,000$ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 850,000$ Funds Expended to Date: 251,635$ Total Estimated Project Cost: 850,000$ Location: Fire Stations - Various addresses Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-210004
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Existing Project
Minor to mid-level improvements and maintenance upgrades to all Fire Stations 1 through 6.

Aging facilities at all the of City's six (6) fire stations require annual maintenance, upgrades and improvements. Typical upgrades include restroom fixtures, electrical, lighting, plumbing and life safety facilities. This project provides needed funding to ensure continuing operations at all facilities.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
396
Police Department - Carpet Replacement & Interior and Exterior Repaint Item No. 10 Type Facilities CIP Project No. 200017
Department: Police Dept's Priority #: (3 of 6) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 55,000$ 500,000 $ - $ - $ - $ - $ - $ 555,000$ - $ - $ - $ - $ - $ - $ -$ - $ - $ - $ - $ - $ -$ 55,000$ 500,000 $ - $ - $ - $ - $ - $ 555,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
55,000$ 500,000 $ - $ - $ - $ - $ - $ 555,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 55,000$ 500,000 $ - $ - $ - $ - $ - $ 555,000$ Funds Expended to Date: 55,000$ Total Estimated Project Cost: 555,000$ Location: Costa Mesa Police Department Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-200017
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
Existing Project
This project is to install the new commercial grade carpet and repaint of the interior and exterior of the building.

The carpet and paint at the Police Department is currently in poor condition with visible wear and tear. The current carpet has reached the end of its expected life and needs to be replaced. Worn carpet may lead to hazards, such as trip-and-fall. It is important to properly maintain the paint quality as it not only improves the overall appearance of the building, but also it can help protect from further damages caused by weather, moisture, mold, etc.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
397
Westside Police Sub-Station Improvement Design Item No. 11 Type Facilities CIP Project No. 800031
Department: Police Dept's Priority #: (1 of 6) District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 75,000$ 400,000 $ - $ - $ - $ - $ - $ 475,000$ 123,750$ - $ 4,000,000 $ - $ - $ - $ 4,123,750$ 12,375$ - $ - $ - $ - $ - $ - $ 12,375$ -$ - $ - $ - $ - $ - $ -$ 211,125$ 400,000 $ - $ 4,000,000$ - $ - $ - $ 4,611,125$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
150,000$ 400,000 $ 4,000,000 $ - $ - $ - $ 4,550,000$ 61,125$ - $ - $ - $ - $ - $ - $ 61,125$ -$ - $ - $ - $ - $ - $ -$ 211,125$ 400,000 $ - $ 4,000,000$ - $ - $ - $ 4,611,125$ Funds Expended to Date: -$ Total Estimated Project Cost: 4,611,125$ Location: Westside Police Sub-Station Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-50910-800031
500000-231-19500-50910-800031
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Prop 69 DNA State Grant
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Existing Project
Renovation of Westside Police Sub-Station consisting of interior expansion improvements.

This project would encompass design work for the future Westside Sub-Station. It includes a full tear down and redesign of police building to serve Police and community needs. Currently, the department is unable to maximize the use of the facility due to it being outdated, unsafe and non-ADA compliant. This project would allow the Police Department to continue to grow, by moving units and personnel to this new facility, thus postponing the need to rebuild or remodel the main police facility on Fair Drive. It would also allow for a police community room for events, be open to the public to walk in and file reports, and seek police assistance to better serve the community.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
398
Balearic Community Center Asphalt Surfacing Item No. 12 Type Parks CIP Project No. 202407
Department: Public Works Dept's Priority #: (? of ?) District No. 1 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 150,000$ - $ - $ - $ - $ - $ 150,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 150,000$ - $ - $ - $ - $ - $ 150,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
150,000$ - $ - $ - $ - $ - $ 150,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 150,000$ - $ - $ - $ - $ - $ 150,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 150,000$ Location: Balearic Community Center Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-40111-202407
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
New Project
This project is to improve the blacktop at the Balearic Community Center, including the relocation of the basketball with new basketball standards, installation of pickleball courts, court surfacing and striping, and other potential recreational surfaces.

The surface of the basketball courts at Balearic needs improvements. This project will enhance the existing and provide additonal elements requested by the community.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
399
Brentwood Park Improvements Item No. 13
Type Parks CIP Project No. 700142
Department: Public Works Dept's Priority #: 2 of 12 District No. 6 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 50,000$ - $ - $ - $ - $ - $ - $ 50,000$ 200,000$ 400,000 $ - $ - $ - $ 600,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 250,000$ 400,000 $ - $ - $ - $ - $ - $ 650,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
400,000$ - $ - $ - $ - $ - $ 400,000$ 250,000$ - $ - $ - $ 250,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 250,000$ 400,000 $ - $ - $ - $ - $ - $ 650,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 650,000$ Location: Brentwood Park Maintenance Cost Impact Description:

Annual Cost Impact: 5,000$
Project Account (Account-Fund-Org-Program-Project):
500000-208-19200-40112-700142
500000-401-19200-40112-700142

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Existing Project
Improve playground equipment, perform grading, concrete replacement, sidewalk repairs/replacement, and ADA accessibility.

Brentwood Park is a 2.6 acre park on the east side of Costa Mesa located in the heart of a residential neighborhood.

The playground equipment needs to be replaced and expanded to accommodate the number of park visitors, including an area for younger children. In addition, this project will improve ADA access to the playground area and other park amenities.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Park Development Fees
Fund
Capital Improvement Fund
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance.
400
Fairview Park - Educational Hubs and Signage Item No. 14 Type Parks CIP Project No. 202421
Department: Parks and Comm. Svcs Dept's Priority #: 8 of 12 District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 5,000$ - $ - $ - $ - $ - $ 5,000$ 85,000$ 88,000 $ - $ - $ - $ - $ 173,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 90,000$ 88,000 $ - $ - $ - $ - $ 178,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
90,000$ 88,000 $ - $ - $ - $ - $ 178,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 90,000$ 88,000 $ - $ - $ - $ - $ 178,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 178,000$ Location: FVP - Multiple Locations Maintenance Cost Impact Description:

Annual Cost Impact: 1,500$
Project Account (Account-Fund-Org-Program-Project):
500000-208-14300-20115-202421
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General, periodic maintenance as needed.

Park Development Fees
Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan New Project
Design, create, and install educational hubs and signage at key locations within Fairview Park to enhance interpretive and educational opportunities for park visitors.

Fairview Park contains a unique combination of abundant biological resources and biodiversity, sensitive habitats, and archaeological artifacts within its 208 park acres. Additions and improvements to the park's educational signage is essential to educate park users of the significance of the rare and endangered species in the park, to share the story of the site's historical significance to Native American communities, and to provide meaningful and accessible interpretive opportunities for park visitors.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
401
Fairview Park - Fencing, Signage, and Trail Restoration Item No. 15 Type Parks CIP Project No. 700134
Department: Parks and Comm. Svcs Dept's Priority #: 7 of 12 District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 150,000$ 150,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 675,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 150,000$ 150,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 675,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
150,000$ 150,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 675,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 150,000$ 150,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 675,000$ Funds Expended to Date: 5,898$ Total Estimated Project Cost: 675,000$ Location: FVP - Multiple Locations Maintenance Cost Impact Description:

Annual Cost Impact: 5,000$
Project Account (Account-Fund-Org-Program-Project):
500000-208-19500-20115-700134
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General periodic maintenance
Park Development Fees
Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
2 - Regulatory or Mandated
Requirement
Existing Project
This project includes restoration to upgrade and bring into compliance fencing and signage, and to rehabilitate the trails that are in various states of disrepair.

Significant restoration of the fencing, signage, and trails is required to avoid risk to public safty (trail conditions) and to sensitive State and Federally-regulated protected environments (fencing and signage). The project also addresses ADA accessibility improvements and access delineations to protect the environment from further foot and bicycle traffic.

The signage improvements are essential for required environmentally sensitive and protected areas, wayfinding and trail navigation, public information and environmental education.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
402
Fairview Park - Mesa Restoration & Cultural Resource Preservation CA-ORA-58 Item No. 16 Type Parks CIP Project No. 202408
Department: Public Works Dept's Priority #: 9 of 12 District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 300,000$ - $ - $ - $ - $ - $ 300,000$ 1,700,000$ - $ 3,000,000$ - $ - $ 5,000,000$ 9,700,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,000,000$ - $ 3,000,000$ - $ - $ 5,000,000$ 10,000,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ 3,000,000$ - $ - $ 5,000,000$ 8,000,000$ 2,000,000$ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,000,000$ - $ 3,000,000$ - $ - $ 5,000,000$ 10,000,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 10,000,000$ Location: FVP - Mesa Restoration CA-ORA-58 Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-208-19500-20115-202408
500000-231-19500-20115-202408
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
State Grant - Senator Min
Park Development Fees
Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
Mesa restoration and Cultural Resource Preservation including removal of fill deposited over site.

The cultural resources within Fairview Park include CA-ORA-58, an archeological site listed in the National Register of Historic Places. One of the recommended preservation measures in the Fairview Park Master Plan is the removal of unsuitable fill material deposited over the site. This project would be conducted in such a way that the activities preserve and protect the vernal pools. Additionally, this project would entail restoring the native habitat on the Fairview Park Mesa.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
403
Fairview Park - Pump Station and Wetlands Recirculation System Item No. 17 Type Parks CIP Project No. 700144
Department: Public Works Dept's Priority #: 1b of 12 District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 100,000$ - $ - $ - $ - $ - $ - $ 100,000$ 50,000$ 450,000 $ - $ - $ - $ - $ - $ 500,000$ 5,000$ 50,000 $ - $ - $ - $ - $ - $ 55,000$ -$ - $ - $ - $ - $ - $ -$ 155,000$ 500,000 $ - $ - $ - $ - $ - $ 655,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
155,000$ - $ - $ - $ - $ - $ - $ 155,000$ 500,000$ - $ - $ - $ - $ - $ 500,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 155,000$ 500,000 $ - $ - $ - $ - $ - $ 655,000$ Funds Expended to Date: 56,190$ Total Estimated Project Cost: 655,000$ Location: FVP - Wetlands Maintenance Cost Impact Description:

Annual Cost Impact: 20,000$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19200-20115-700144
500000-231-19200-20115-700144

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding Existing Project
Implement improvements and upgrades to the Fairview Park pump station and wetlands water delivery and recirculation system.

Fairview Park contains a 40-acre wetland and riparian habitat area that was constructed as part of a mitigation and habitat restoration project in 2011. This habitat area is governed by mitigation agreements that require the City to monitor and preserve the quality of the habitat and maintain the habitat areas in perpetuity. Improvements to the computer software, SCADA, and pump station communication systems, will enable efficient operation of the water delivery system by allowing automated controls of the pumps and valves that supply water to the wetland ponds.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Capital Improvement Fund
State Grant - Senator Min
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
Software and hardware updates, pump
inspection and maintenance, water quality
monitoring equipment replacement, salinity
probe replacement, pump inspection testing
and recalibration.
404
Fairview Park - West Bluff Stabilization and Restoration Item No. 18 Type Parks CIP Project No. 202409
Department: Public Works Dept's Priority #: 1a of 12 District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
2,000,000$ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 2,000,000$ Location: FVP - West Bluff Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-231-19500-20115-202409

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
Stabilize and restore the Fairview Park West Bluff.

The westerly slopes of Fairview Park have been evaluated to address erosion and stability concerns. Studies conducted by consultants in 2002 and 2003 concluded that the slope is stable but the surface of the slope which erodes easily requires attention. Recommendations to stabilize and repair the slope range from minor repairs to re- engineering the slope per current grading standards.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
State Grant - Senator Min
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
Periodic assessment of erosion and
stabilization of bluffs as needed.
405
Jack Hammett Sports Complex LED Retrofit Item No. 19
Type Parks CIP Project No. 202410
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 900,000$ - $ - $ - $ - $ - $ 900,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 900,000$ - $ - $ - $ - $ - $ 900,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
900,000$ - $ - $ - $ - $ - $ 900,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 900,000$ - $ - $ - $ - $ - $ 900,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 900,000$ Location: Jack Hammett Sports Complex Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-231-19500-40111-202410
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
State Grant - Senator Min
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
Remove existing light fixtures at Jack Hammett Sports Complex and install LED lighting.

This project would remove the existing lighting at the Jack Hammett Sports Complex and replace with energy efficient LED lighting. The new LED lighting would improve lighting conditions creating a safer environment for players who use this site. The retrofitting carries a warranty of 25 years for all parts and all labor. The estimated energy savings over the 25 year life of the lighting is estimated to be $615,300.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
406
Shalimar Park Improvements Item No. 20
Type Parks CIP Project No. 700145
Department: Public Works Dept's Priority #: (? of ?) District No. 4 Category: Project Status:

Project
Description:

Project
Justification:
2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
1,000,000$ - $ - $ - $ - $ - $ 1,000,000$ 200,000$ - $ - $ 350,000$ - $ - $ - $ 550,000$ 800,000$ - $ - $ - $ 3,500,000$ - $ - $ 4,300,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,000,000$ 1,000,000 $ - $ 350,000$ 3,500,000 $ - $ - $ 5,850,000$ 2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
1,000,000$ - $ - $ 350,000$ 3,500,000 $ - $ - $ 4,850,000$ 1,000,000$ - $ - $ - $ - $ - $ 1,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,000,000$ 1,000,000 $ - $ 350,000$ 3,500,000 $ - $ - $ 5,850,000$ Funds Expended to Date: - $ Total Estimated Project Cost: 5,850,000$ Location: Shalimar Park Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19200-40112-700145
500000-231-19200-40112-700145

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding Existing Project
Expand Shalimar Park to create additional park space at Westside Costa Mesa.

Westside Costa Mesa needs additional park space, as identified in the General Plan and previous versions of the Open Space Master Plan. In addition, recent strategic planning sessions have included requests for additional park space on the westside of the City. This project would expand Shalimar Park through adjacent property acquisitions or expansion into City right-of-way to allow for additional park amenities.

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 30,000$ 50,000 $ - $ - $ - $ - $ - $ 80,000$ 270,000$ 270,000 $ - $ - $ - $ - $ - $ 540,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 300,000$ 320,000 $ - $ - $ - $ - $ - $ 620,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
300,000$ - $ - $ - $ - $ - $ - $ 300,000$ 320,000$ - $ - $ - $ - $ - $ 320,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 300,000$ 320,000 $ - $ - $ - $ - $ - $ 620,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 620,000$ Location: Costa Mesa Tennis Courts Maintenance Cost Impact Description:

Annual Cost Impact: 7,500$
Project Account (Account-Fund-Org-Program-Project):
500000-401-14300-40213-700140
500000-231-14300-40213-700140

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding Existing Project
Resurface twelve (12) courts and renovate Pro Shop.

Eight (8) of the Tennis Center courts have not been resurfaced since 2018, with four (4) courts even longer. In addition to basic tennis court resurfacing and color scheme update, this project may include pickleball striping. In addition, the Pro Shop renovation will include a much needed exterior and interior facelift, as well as technology and electrical upgrades.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Capital Improvement Fund
State Grant - Senator Min
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
408
TeWinkle Athletic Complex Improvements Item No. 22
Type Parks CIP Project No. 202423
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,150,000$ - $ - $ - $ - $ - $ 1,150,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 1,150,000$ - $ - $ - $ - $ - $ 1,150,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
1,150,000$ - $ - $ - $ - $ - $ 1,150,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 1,150,000$ - $ - $ - $ - $ - $ 1,150,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,150,000$ Location: TeWinkle Athletic Complex Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-231-19500-40111-202423

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
Remove and replace existing light fixtures with LED lighting and improve the athletic fields.

This project removes existing lighting at the TeWinkle Athletic Complex and replaces with energy efficient LED lighting.

This project also includes improvements to the fields to address ongoing drainage issues and an addition of batting cages. This project will be coordinated with user groups.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
State Grant - Senator Min
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
Any unanticipated maintenance cost will be
included in Operating Budget.
409
TeWinkle Bark Park LED Retrofit Item No. 23
Type Parks CIP Project No. 202412
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 130,000$ - $ - $ - $ - $ - $ 130,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 130,000$ - $ - $ - $ - $ - $ 130,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
130,000$ - $ - $ - $ - $ - $ 130,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 130,000$ - $ - $ - $ - $ - $ 130,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 130,000$ Location: TeWinkle Bark Park Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-231-19500-40111-202412

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
Remove existing light fixtures at TeWinkle Bark Park and install LED lighting.

This project would remove the existing lighting at the TeWinkle Bark Park and replace with energy efficient LED lighting. The existing lighting has been out of warranty for a few years requiring the City to incur all maintenance costs.

The new LED lighting would also improve lighting conditions creating a safer environment for players who use this site.

The retrofitting carries a warranty of 25 years for all parts and all labor.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
State Grant - Senator Min
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
Any unanticipated maintenance cost will be
included in Operating Budget.
410
TeWinkle Park Lake Repairs Item No. 24
Type Parks CIP Project No. 700137
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 132,475$ - $ - $ - $ - $ - $ - $ 132,475$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 132,475$ 2,000,000$ - $ - $ - $ - $ - $ 2,132,475$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
132,475$ - $ - $ - $ - $ - $ - $ 132,475$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ 132,475$ 2,000,000$ - $ - $ - $ - $ - $ 2,132,475$ Funds Expended to Date: 90,300$ Total Estimated Project Cost: 2,132,475$ Location: TeWinkle Park Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-208-19500-40111-700137
500000-231-19500-40111-700137
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
State Grant - Senator Min
Park Development Fees
Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding Existing Project
TeWinkle Park Lake Repairs
This project is for the construction phase to completely renovate the existing lakes at TeWinkle Park, replace the lake liner, modify, stabilize and improve the shoreline and add plant material. This project will also upgrade amenities and maintenance systems that will improve the aesthetics of the park and the health and safety of the wildlife and public.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
411
Ketchum-Libolt Park Expansion Item No. 25
Type Parks CIP Project No. 700139
Department: Parks and Comm. Svcs Dept's Priority #: 1c of 12 District No. 4 Category: Project Status:

Project
Description:

Project
Justification:
2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 50,000$ - $ - $ - $ - $ - $ - $ 50,000$ 1,247,520$ 1,200,000 $ - $ - $ - $ - $ 2,447,520$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,297,520$ 1,200,000 $ - $ - $ - $ - $ - $ 2,497,520$ 2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
50,000$ - $ - $ - $ - $ - $ - $ 50,000$ 1,000,000$ - $ - $ - $ - $ - $ 1,000,000$ 1,200,000$ - $ - $ - $ - $ - $ 1,200,000$ 247,520$ - $ - $ - $ - $ - $ - $ 247,520$ 1,297,520$ 1,200,000 $ - $ - $ - $ - $ - $ 2,497,520$ Funds Expended to Date: - $ Total Estimated Project Cost: 2,497,520$ Location: Ketchum-Libolt Park Maintenance Cost Impact Description:

Annual Cost Impact: 5,000$
Project Account (Account-Fund-Org-Program-Project):
500000-208-19200-40112-700139
500000-401-19200-40112-700139
500000-231-19200-40112-700139
500000-231-19200-40112-700139

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding Existing Project
This project proposes to expand Ketchum-Libolt Park to the south into an underutilized parkway adjacent to Victoria Street.

Expanding and renovating Ketchum-Libolt Park will provide additional park amenities and opportunities for community recreation.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Park Development Fees
Fund
Capital Improvement Fund
Prop 68 Per Capita Grant
State Grant - CPN
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
412
Lions Park Café Item No. 26
Type Parks CIP Project No. 202411
Department: Parks and Comm. Svcs Dept's Priority #: 1d of 12 District No. 5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 50,000$ - $ - $ - $ - $ - $ 50,000$ 1,150,000$ - $ - $ - $ - $ - $ 1,150,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 1,200,000$ - $ - $ - $ - $ - $ 1,200,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
1,200,000$ - $ - $ - $ - $ - $ 1,200,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 1,200,000$ - $ - $ - $ - $ - $ 1,200,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,200,000$ Location: Lions Park Maintenance Cost Impact Description:

Annual Cost Impact: 7,500$
Project Account (Account-Fund-Org-Program-Project):
500000-230-19200-40112-202411

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
Design and construct café adjacent to Lions Park.

During the design phase of the modernized Lions Park, a café component was identified but not included in the final construction plans. A café foundation is built and some utility stub-ups are in place, however, final design and construction are outstanding. Completing work on the proposed café will provide a much needed service to community members using Lions Park and the Donald Dungan Library.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
ARPA Fund from County
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
413
TeWinkle Skate Park Expansion Item No. 27
Type Parks CIP Project No. 700027
Department: Parks and Comm. Svcs Dept's Priority #: 1e of 12 District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 170,000$ - $ - $ - $ - $ - $ - $ 170,000$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 170,000$ 2,000,000$ - $ - $ - $ - $ - $ 2,170,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
100,000$ - $ - $ - $ - $ - $ - $ 100,000$ 70,000$ - $ - $ - $ - $ - $ - $ 70,000$ 2,000,000$ - $ - $ - $ - $ - $ 2,000,000$ -$ - $ - $ - $ - $ - $ -$ 170,000$ 2,000,000$ - $ - $ - $ - $ - $ 2,170,000$ Funds Expended to Date: 37,841$ Total Estimated Project Cost: 2,170,000$ Location: TeWinkle Park Maintenance Cost Impact Description:

Annual Cost Impact: 7,500$
Project Account (Account-Fund-Org-Program-Project):
500000-208-19200-40112-700027
500000-401-19200-40112-700027
500000-230-19200-40112-700027

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding Existing Project
Expand the skateable area at TeWinkle Skate Park.

Expanded space for young/beginner skaters as well as new elements like a pump track are needed. As with the original design, the proposed expansion will include community outreach and presentations to Commissions and City Council.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Park Development Fees
Fund
Capital Improvement Fund
ARPA Fund from County
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
414
Park Sidewalk / Accessibility Program Item No. 28
Type Parks CIP Project No. 700128
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 50,000$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 50,000$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
50,000$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 50,000$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 300,000$ Location: Citywide, Various Parks Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19200-40112-700128

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Ongoing citywide project; therefore, no prior
budgeted amounts are included below.

Remove and replace sidewalks at the following parks: Jack Hammett, Shiffer Park, TeWinkle Park, Wakeham Park, and Vista Park.

This project would replace cracked, raised or buckled concrete in walkways, eliminating potential hazards due to unsafe walking conditions.

Project
Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19500-40111-700146

CAPITAL IMPROVEMENT PROGRAM
5 - Asset Condition, Annual Recurring
Costs
Ongoing citywide project; therefore, no prior
budgeted amounts are included below.

Implement necessary rehabilitation, repairs and replacement of playground equipment, and playground surfacing.

This project would replace separated or missing rubber surfacing and damaged, worn out or unsafe playground equipment. The repairs would eliminate potential hazards due to unsafe conditions on the playground surface and on the playground equipment.

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 175,000$ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,425,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 175,000$ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,425,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ 175,000$ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 875,000$ -$ 100,000$ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000$ 175,000$ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 1,050,000$ -$ - $ - $ - $ - $ - $ -$ -$ 175,000$ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,425,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 2,425,000$ Location: Citywide - Various Locations Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-201-19200-30130-500010
500000-401-19200-30130-500010
500000-416-19200-30130-500010
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Measure M2 Fairshare
Fund
Gas Tax (HUTA) Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Ongoing citywide project; therefore, no prior
budgeted amounts are included below.

Reconstruction of damaged curb, gutter, ramps, sidewalks, and median landscape and irrigation.

Permanently repair damaged areas of the right-of-way and ADA accessibility improvements and replace existing median landscape and irrigation improvements with drought-tolerant landscape that includes California native plants and state-of-the-art irrigation systems.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
417
Westside Restoration Project Item No. 31
Type Parkway & Medians CIP Project No. 350030
Department: Public Works Dept's Priority #: 2 District No. 4&5 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 475,000$ - $ - $ - $ - $ - $ - $ 475,000$ 250,000$ 200,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,700,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 725,000$ 200,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 2,175,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
725,000$ 200,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 2,175,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 725,000$ 200,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 2,175,000$ Funds Expended to Date: 110,651$ Total Estimated Project Cost: 2,175,000$ Location: Westside Costa Mesa Maintenance Cost Impact Description:

Annual Cost Impact: 10,000$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19200-20112-350030
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Existing Project
The Westside Restoration Project is located in Districts 4 and 5 and proposes improvements designed to beautify the neighborhood, improve pedestrian and bicycle accessibility, repair aging infrastructure and enhance lighting and safety.

The restoration of the Westside is an important goal for the community. The implementation of the proposed infrastructure improvements will be a catalyst for an overall revitalization of this neighborhood, promoting Active Transportation and providing an enriching environment.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
418
Citywide Alley Improvements Item No. 32
Type Streets CIP Project No. 400012
Department: Public Works Dept's Priority #: 1 District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 100,000$ 500,000 $ 500,000 $ - $ - $ - $ 1,100,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 100,000$ 500,000 $ 500,000 $ - $ - $ - $ 1,100,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ 400,000$ 400,000 $ - $ - $ - $ 800,000$ 100,000$ 100,000 $ 100,000 $ - $ - $ - $ 300,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 100,000$ 500,000 $ 500,000 $ - $ - $ - $ 1,100,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,100,000$ Location: Citywide - Various Locations Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-201-19200-30112-400012
500000-416-19200-30112-400012
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Measure M2 Fairshare
Fund
Gas Tax (HUTA) Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Ongoing citywide project; therefore, no prior budgeted amounts are included below.

This project provides citywide alley rehabilitation by replacing asphalt alleyways with concrete.

A comprehensive study was conducted citywide to provide information about the existing condition of the alleys and its rehabilitation cost. Funding is requested to reconstruct additional alleys.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
419
Citywide Catch Basin and Water Quality Improvement Project Item No. 33 Type Streets CIP Project No. 550008
Department: Public Works Dept's Priority #: 1 District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 200,000$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 120,000 $ 440,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 200,000$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 120,000 $ 440,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
40,000$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 120,000 $ 280,000$ 160,000$ - $ - $ - $ - $ - $ 160,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 200,000$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 120,000 $ 440,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 440,000$ Location: Citywide - Various Locations Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-209-19200-20510-550008
500000-415-19200-20510-550008
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Measure M2 Regional
Fund
Drainage Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
2 - Regulatory or Mandated
Requirement
Ongoing citywide project; therefore, no prior
budgeted amounts are included below.

This program allocates funding to implement structural improvements to the City's storm drain system to remove pollutants, and in particular trash and debris, from stormwater discharges.

This program allocates funding to install full capture trash system in the City's storm drain system in an effort to remove trash from stormwater discharges, and to comply with the California Trash Provisions as required by the Santa Ana Regional Water Quality Control Board and the California State Water Resources Control Board.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
420
Citywide Street Improvements Item No. 34
Type Streets CIP Project No. 400015
Department: Public Works Dept's Priority #: 1 District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 2,900,000$ 5,500,000 $ 6,000,000 $ 6,500,000 $ 6,500,000 $ 7,000,000 $ 34,400,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,900,000$ 5,500,000 $ 6,000,000 $ 6,500,000 $ 6,500,000 $ 7,000,000 $ 34,400,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ 2,000,000$ 2,250,000 $ 2,500,000 $ 2,500,000 $ 3,000,000 $ 12,250,000$ 900,000$ 2,000,000$ 2,250,000 $ 2,500,000 $ 2,500,000 $ 3,000,000 $ 13,150,000$ 2,000,000$ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 9,500,000$ -$ 2,900,000$ 5,500,000 $ 6,000,000 $ 6,500,000 $ 6,500,000 $ 7,500,000 $ 34,900,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 34,900,000$ Location: Citywide - Various Locations Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-201-19200-30112-400015
500000-401-19200-30112-400015
500000-416-19200-30112-400015
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Measure M2 Fairshare
Fund
Gas Tax (HUTA) Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Ongoing citywide project; therefore, no prior budgeted amounts are included below.

Rehabilitation of streets that include by one or a combination of the following methods: grind & overlay, leveling course and slurry seal, and reconstruction of structurally deficient areas.

This program provides major rehabilitation to streets and is implemented in accordance with the Pavement Management System to meet the City Council goal to reach and maintain an average Citywide Pavement Condition Index (PCI) of 85.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
421
Fairview Road Rehabilitation Project (RMRA) Item No. 35 Type Streets CIP Project No. 202422
Department: Public Works Dept's Priority #: 2 District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 2,780,829$ - $ - $ - $ - $ - $ 2,780,829$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,780,829$ - $ - $ - $ - $ - $ 2,780,829$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
2,780,829$ - $ - $ - $ - $ - $ 2,780,829$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 2,780,829$ - $ - $ - $ - $ - $ 2,780,829$ Funds Expended to Date: - $ Total Estimated Project Cost: 2,780,829$ Location: Fairview Rd between Adams to Fair Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-251-19200-71200-202422
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Gas Tax (RMRA) Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan New Project
Street rehabilitation along Fairview Road between Adams Avenue to Fair Drive.

This street improvement project will be funded with Road Maintenance and Rehabilitation Account (RMRA) funds.

RMRA is a program that provides funding or major rehabilitation of City Streets that are in need of improvement.

Fairview Road requires pavement rehabilitation and concrete parkway improvements. Deficient areas will be reconstructed to meet City standards. Striping, markings, and bicycle facilities will be consistent with the City's Active Transportation Plan (ATP).

Expenditure Breakdown
Total Estimated Costs
Funding Sources
422
Adams Avenue at Pinecreek Drive Improvements Item No. 36 Type Transportation CIP Project No. 300174
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 170,917$ - $ - $ - $ - $ - $ - $ 170,917$ 766,536$ 1,200,000$ - $ - $ - $ - $ - $ 1,966,536$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 937,453$ 1,200,000$ - $ - $ - $ - $ - $ 2,137,453$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
87,453$ 600,000 $ - $ - $ - $ - $ - $ 687,453$ 825,336$ - $ - $ - $ - $ - $ - $ 825,336$ 24,664$ 600,000 $ - $ - $ - $ - $ - $ 624,664$ 937,453$ 1,200,000$ - $ - $ - $ - $ - $ 2,137,453$ Funds Expended to Date: 99,738$ Total Estimated Project Cost: 2,137,453$ Location: Adams Ave. at Pinecreek Dr. Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-214-19300-30210-300174
500000-401-19300-30210-300174
500000-416-19300-30210-300174
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Measure M2 Fairshare
Fund
Traffic Impact Fee Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Existing Project
This project includes implementation of pedestrian and bicycle improvements at intersection of Adams at Pinecreek.

The project includes Class 1 multi-use paths for pedestrians and bicyclists on the NE and SE corners, bicycle ramps, removal of EB right turn slip lane to conventional right turn lane, median modifications, and traffic signal modifications.

This project is in accordance with the City's General Plan and the Active Transportation Plan. The City received a federal Bicycle Corridor Improvement Program grant as well as a contribution from Coast Community College District to design and construct pedestrian and bicycle improvements at this intersection. This project is anticipated to be ready for construction authorization by spring 2023. The project will improve pedestrian and bicycle mobility and access in the area.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
423
Adams Avenue Bicycle Facility Project from Fairview to Harbor Item No. 37 Type Transportation CIP Project No. 450014
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 12,547$ - $ - $ - $ - $ - $ - $ 12,547$ 120,000$ 500,000 $ 1,500,000$ - $ - $ - $ - $ 2,120,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 132,547$ 500,000 $ 1,500,000$ - $ - $ - $ - $ 2,132,547$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
12,547$ 500,000 $ 1,500,000$ - $ - $ - $ - $ 2,012,547$ 45,000$ - $ - $ - $ - $ - $ - $ 45,000$ 75,000$ - $ - $ - $ - $ - $ - $ 75,000$ -$ - $ - $ - $ - $ - $ -$ 132,547$ 500,000 $ 1,500,000$ - $ - $ - $ - $ 2,132,547$ Funds Expended to Date: 114,712$ Total Estimated Project Cost: 2,132,547$ Location: Adams Ave from Harbor to Fairview Maintenance Cost Impact Description:

Annual Cost Impact: 7,500$
Project Account (Account-Fund-Org-Program-Project):
500000-214-19300-30210-450014
500000-401-19300-30210-450014
500000-416-19300-30210-450014
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
Capital Improvement Fund
Measure M2 Fairshare
Fund
Traffic Impact Fee Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Existing Project
This project will implement Class II bike lanes with buffers and Class IV cycle tracks along Adams Avenue from Harbor Boulevard to Fairview Road. This project includes median modifications, pavement slurry seal, and intersection and traffic signal modifications at Fairview/Adams. The project will complement and tie into the Adams Avenue and Pinecreek Drive Intersection Project.

This project is in accordance with the City's General Plan and the Active Transportation Plan. The project is in the final design phase. The project will improve pedestrian and bicycle mobility and access in the area.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
424
Adams Avenue Undergrounding Project Item No. 38
Type Transportation CIP Project No. 300179
Department: Public Works Dept's Priority #: 1 District No. 1 Category: Project Status:

Project
Description:

Project
Justification:
2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,250,000$ 1,250,000 $ 1,250,000 $ - $ - $ - $ - $ 3,750,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,250,000$ 1,250,000 $ 1,250,000 $ - $ - $ - $ - $ 3,750,000$ 2022-23 and
Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
1,250,000$ 1,250,000 $ 1,250,000 $ - $ - $ - $ - $ 3,750,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 1,250,000$ 1,250,000 $ 1,250,000 $ - $ - $ - $ - $ 3,750,000$ Funds Expended to Date: - $ Total Estimated Project Cost: 3,750,000$ Location: Adams Ave - Mesa Verde W. to Albatross Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19300-30225-300179

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Existing Project
Provide undergrounding sidewalk and bike trail by utilities and power poles along Adams Avenue from Mesa Verde Drive West to Albatross Drive per SCE Rule 20A and 20B guidelines.

Undergrounding of utilities and power poles along Adams Avenue is necessary in order to design and construct the street with sidewalks and Class I bike paths that conform to the City's Active Transportation Plan (ATP). City Council approved for this undergrounding on September 7, 2021.

Expenditure Breakdown
Land acquisition
Design, permits
Construction
Contingency
Other
Total Estimated Costs
Funding Sources
Capital Improvement Fund
Total Funding Sources
None
Insert image(s) of map, and or photos within the boundaries of this merged cell 425
Baker Street at Babb Street Signal Modifications Item No. 39 Type Transportation CIP Project No. 202420
Department: Public Works Dept's Priority #: (? of ?) District No. 2 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 240,000$ - $ - $ - $ - $ - $ 240,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 240,000$ - $ - $ - $ - $ - $ 240,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
240,000$ - $ - $ - $ - $ - $ 240,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 240,000$ - $ - $ - $ - $ - $ 240,000$ Funds Expended to Date: - $ Total Estimated Project Cost: 240,000$ Location: Baker Street at Babb Street Maintenance Cost Impact Description:

Annual Cost Impact: 2,000$
Project Account (Account-Fund-Org-Program-Project):
500000-416-19300-30210-202420
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
Measure M2 Fairshare Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
New Project
This project will construct signal modifications at the intersection of Baker Street at Babb Street which provides direct access to St. John the Baptist Elementary School. The project will upgrade signal operations with protected/permissive left turn phasing for EB and WB lefts on Baker Street. The traffic signal modification includes new signal poles and foundations, signal mast arms, video detection, and two new ADA curb ramps.

Traffic congestion during the AM and PM peak periods has made eastbound and westbound left turn movements difficult, in particular in the AM peak period when students are arriving. This project will improve safety for left turning vehicles and improve multi-modal safety with the implementation of bicycle detection/timing with video detection and improved pedestrian timing.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
426
Bicycle and Pedestrian Infrastructure Improvements Item No. 40 Type Transportation CIP Project No. 450015
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-214-19300-30225-450015
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Traffic Impact Fee Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Ongoing citywide project; therefore, no prior budgeted amounts are included below.

Citywide bicycle and pedestrian infrastructure improvements to implement Active Transportation Plan and the Pedestrian Master Plan under development.

Increase access and mobility and improve safety for bicyclists and pedestrians.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
427
Citywide Bicycle Trail Wayfinding Signage Item No. 41
Type Transportation CIP Project No. 360003
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 20,000$ - $ - $ - $ - $ - $ - $ 20,000$ 55,000$ 50,000 $ - $ - $ - $ - $ - $ 105,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 75,000$ 50,000 $ - $ - $ - $ - $ - $ 125,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
75,000$ 50,000 $ - $ - $ - $ - $ - $ 125,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 75,000$ 50,000 $ - $ - $ - $ - $ - $ 125,000$ Funds Expended to Date: 21,748$ Total Estimated Project Cost: 125,000$ Location: Citywide Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19300-30210-360003
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Existing Project
This project will implement bicycle wayfinding signage from citywide study and design of directional signs for bicycle trail signage throughout the City. This project is the implementation phase of the Bicycle Wayfinding Signage Program.

This project supports active transportation and bicycling/walking in the City.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
428
Citywide Class II, III and IV Bicycle Projects Item No. 42 Type Transportation CIP Project No. 450010
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 20,000$ 20,000 $ 20,000 $ 20,000 $ 10,000 $ 10,000 $ 100,000$ 180,000$ 180,000 $ 180,000 $ 180,000 $ 90,000 $ 90,000 $ 900,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 200,000$ 200,000 $ 200,000 $ 200,000 $ 100,000 $ 100,000 $ 1,000,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
200,000$ 200,000 $ 200,000 $ 200,000 $ 100,000 $ 100,000 $ 1,000,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 200,000$ 200,000 $ 200,000 $ 200,000 $ 100,000 $ 100,000 $ 1,000,000$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,000,000$ Location: Citywide Maintenance Cost Impact Description:

Annual Cost Impact: 10,000$
Project Account (Account-Fund-Org-Program-Project):
500000-214-19300-30225-450010
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
Annual Maintenance
Traffic Impact Fee Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan Ongoing citywide project; therefore, no prior budgeted amounts are included below.

This project includes implementation of new Class II, III and IV bicycle projects throughout the City. Class II projects are on-street bicycle lanes that are typically implemented by restriping lanes and providing a separate lane for bicylists.

Class III bicycle proejcts is achieved by enhanced signing and markings on roadways. There are no separate bike lanes for Class III routes. The enhanced signing and markings are implemented to inform motorists of usage of the street as an active bicycle route. Class IV projects are cycle tracks that are located inside of the street right of way and typically separated from vehicles by a barrier such as delineator posts, curb, parked cars, or medians.

This project is in accordance with the City's General Plan and the Active Transportation Plan. Class II, III and IV bicycle projects identified in the Active Transportation Plan will be implemented to improve safety and mobility for bicyclists.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
429
Citywide Neighborhood Traffic Improvements Item No. 43
Type Transportation CIP Project No. 300163
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 75,000$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 75,000$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
75,000$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 75,000$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000$ Funds Expended to Date: - $ Total Estimated Project Cost: 450,000$ Location: Citywide Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19300-30241-300163
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Ongoing citywide project; therefore, no prior
budgeted amounts are included below.

This project includes ongoing citywide implementation of neighborhood traffic improvements including signs, approved speed humps, and minor landscape improvements to enhance the neighborhood character.

The project will enhance citywide neighborhood character and improve neighborhood traffic for all modes of transportation.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
430
Fairview Road at Belfast Avenue New Traffic Signal Item No. 44 Type Transportation CIP Project No. 202427
Department: Public Works Dept's Priority #: (? of ?) District No. 2 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 50,000$ - $ - $ - $ - $ - $ 50,000$ 550,000$ - $ - $ - $ - $ - $ 550,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 600,000$ - $ - $ - $ - $ - $ 600,000$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
400,000$ - $ - $ - $ - $ - $ 400,000$ 200,000$ - $ - $ - $ - $ - $ 200,000$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 600,000$ - $ - $ - $ - $ - $ 600,000$ Funds Expended to Date: - $ Total Estimated Project Cost: 600,000$ Location: Fairview Rd. at Belfast Ave. Maintenance Cost Impact Description:

Annual Cost Impact: 4,000$
Project Account (Account-Fund-Org-Program-Project):
500000-201-19300-30241-202427
500000-416-19300-30241-202427

CAPITAL IMPROVEMENT PROGRAM
4 - Master Plan, General Plan New Project
This project will construct a new traffic signal at the intersection of Fairview Road at Belfast Avenue and will be timed with the traffic signal at Fairview Road at McCormack Lane. This project will design and construct a new traffic signal which includes traffic signal controller and cabinet, traffic signal poles and foundations, pedestrian signals and pedestrian crossing, new ADA ramps, traffic signal conduit and wiring, SCE service cabinet and coordination, and video detection.

Traffic congestion on Fairview Road has made left turns difficult from Belfast Avenue. A new traffic signal at this location will help facilitate left turns from Belfast Avenue and provide a new pedestrian crosswalk across Fairview Road.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
Land acquisition
Design, permits
Construction
Contingency
Other
Gas Tax (HUTA) Fund
Measure M2 Fairshare
Fund
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenance
431
Fairview Road Improvement Project from Fair to Newport Item No. 45 Type Transportation CIP Project No. 300181
Department: Public Works Dept's Priority #: (? of ?) District No. 3 Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 581,116$ 650,000 $ - $ - $ - $ - $ - $ 1,231,116$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 581,116$ 650,000 $ - $ - $ - $ - $ - $ 1,231,116$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
250,000$ 650,000 $ - $ - $ - $ - $ - $ 900,000$ 331,116$ - $ - $ - $ - $ - $ - $ 331,116$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ 581,116$ 650,000 $ - $ - $ - $ - $ - $ 1,231,116$ Funds Expended to Date: -$ Total Estimated Project Cost: 1,231,116$ Location: Fairview Rd. from Fair to Newport Maintenance Cost Impact Description:

Annual Cost Impact: 5,000$
Project Account (Account-Fund-Org-Program-Project):
500000-214-19200-30112-300181
500000-230-19200-30112-300181
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
General Maintenane
2021 PMRF
Traffic Impact Fee Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
1 - Risk to Health, Safety or
Environment
Existing Project
This project will construct Class IV cycle tracks on Fairview Road by reducing the number of vehicle lanes from six lanes to four lanes from Fair Drive to Wilson Street. From Wilson Street to Newport Boulevard, the project will construct bicycle improvements including buffered bike lanes. The pedestrian design improvements will include high-visibility crosswalks, a midblock pedestrian hybrid beacon (HAWK Signal) between Wilson Street and Fair Drive with a pedestrian refuge island, and bus boarding islands to improve pedestrian connectivity and safety.

This project is in accordance with the City's General Plan and the Active Transportation Plan. The project will improve pedestrian and bicycle safety and mobility in the area.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
432
Safe Routes to School Action Plan Item No. 46
Type Transportation CIP Project No. 202415
Department: Public Works Dept's Priority #: (? of ?) District No. All Category: Project Status:

Project
Description:

Project
Justification:
2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
-$ - $ - $ - $ - $ - $ -$ 788,090$ - $ - $ - $ - $ - $ 788,090$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 788,090$ - $ - $ - $ - $ - $ 788,090$ 2022-23
and Prior
Proposed
2023-24 2024-25 2025-26 2026-27 2027-28 Future Total
157,618$ - $ - $ - $ - $ - $ 157,618$ 630,472$ - $ - $ - $ - $ - $ 630,472$ -$ - $ - $ - $ - $ - $ -$ -$ - $ - $ - $ - $ - $ -$ -$ 788,090$ - $ - $ - $ - $ - $ 788,090$ Funds Expended to Date: -$ Total Estimated Project Cost: 788,090$ Location: Citywide Maintenance Cost Impact Description:

Annual Cost Impact: -$
Project Account (Account-Fund-Org-Program-Project):
500000-401-19300-30210-202415
500000-230-19300-30210-202415
Insert image(s) of map, and or photos within the boundaries of this merged cell Total Funding Sources
None
Safe Streets and Roads for
All (SS4A) Grant
Capital Improvement Fund
Land acquisition
Design, permits
Construction
Contingency
Other

CAPITAL IMPROVEMENT PROGRAM
3 - Grant Funding New Project
This project will develop a comprehensive safety action plan for safe routes to school in Costa Mesa. The safety action plan will provide implementable project concepts to enhance safety on streets used to access each school within the City.

The City has been selected for an award of a U.S. Department of Transportation Safe Streets and Roads for All (SS4A) grant in the amount of $630,000 to develop a Safe Routes to School Action Plan. The grant will provide the City with funds to develop a comprehensive safety action plan.

Expenditure Breakdown
Total Estimated Costs
Funding Sources
433

NCity of Costa Mesa, California
434
FY 2023-24
1 1 City Hall - Solar Rooftop/ Canopy Project -$
1 2 City Hall HVAC Retrofit Project -$
1 3 Citywide - Costa Mesa Green Business Program -$
1 4 Citywide - Drought Resistant Landscape and Vegetation Replacement -$ 1 5 Citywide - Energy Efficiency Projects -$
1 6 Fire Stations - Electric Vehicle Charging Stations -$ 1 7 Various Facilities - Electric Vehicle Charging Stations -$ 1 TOTAL ENERGY & SUSTAINABILITY -$
1 Next Category
1 8 Balearic Center - ADA Upgrades (Exterior Restrooms) -$ 1 9 Balearic Center - Fire Protection Sprinklers -$
1 10 Balearic Center - Install New HVAC Unit -$
1 11 Bridge Shelter HVAC Automation -$
1 12 Building Modification Projects 282,800 $
1 13 City Hall - 1st Floor ADA Improvements -$
1 14 City Hall - 1st Floor Finance Security & Efficiency Reconfiguration 250,000 $ 1 15 City Hall - 3rd Floor Reception Area Renovation -$ 1 16 City Hall - All Doors Lock Replacement and Re-Key -$ 1 17 City Hall - Curtain and Window Improvements (1 floor per year) -$ 1 18 City Hall - Generator Replacement -$
1 19 City Hall - Remodel Outdoor Patio Landing -$
1 20 City Hall - Training Room -$
1 21 City Hall Breezway Roof -$
1 22 Civic Center - Painting, Carpet Replacement, and Miscellaneous Improvements 150,000 $ 1 23 Corp Yard - Construction of Breakroom and Additional Office Spaces -$ 1 24 Corp Yard - Fleet Extent Bay #2 on North Side of Building for Fire Apparatus -$ 1 25 Corp Yard - Old Facility Perimeter Concrete Improvements -$ 1 26 Corp Yard- Installation of HVAC Rooftop Unit 125,000 $ 1 27 Costa Mesa Country Club Grounds Improvements 300,000 $ 1 28 Costa Mesa Country Club Modernization 400,000 $
1 29 Downtown Aquatic Center Pool Gutter Grates -$
1 30 Fire Department Community Risk Reduction Office Expansion -$ 1 31 Fire Station 2 Reconstruction 1,000,000 $
1 32 Fire Station 3 Apparatus Door Replacement -$
1 33 Fire Station 3 Replacement Fuel Tank 275,000 $
1 34 Fire Station 4 Living Quarters Reconstruction -$
1 35 Fire Station 6 Repair Perimeter Walls -$
1 36 Fire Stations - Minor Projects at Various Fire Stations 150,000 $ 1 37 Fleet Shop Doors -$
1 38 Fleet Shop Hoists -$
Category/Project Title

ENERGY & SUSTAINABILITY

FACILITIES
Cost estimates are presented at current value / cur rent dollars and are not escalated for inflation. A lthough the schedule spans five years and future, funds for only the first year are appropriated within the FY 2023-24 Budget. 435 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Future Total 200,000 $ 200,000 $ - $ - $ - $ 400,000 $ 600,000 $ 600,000 $ 600,000 $ - $ - $ 1,800,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 200,000 $ 400,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 600,000 $ 1,400,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 300,000 $ 700,000 $ 220,000 $ 165,000 $ - $ - $ - $ 385,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 $ 1,520,000 $ 1,465,000 $ 1,100,000 $ 500,000 $ 1,250,000 $ 5,835,000 $ -$ - $ - $ - $ 150,000 $ 150,000 $ -$ - $ - $ - $ 160,000 $ 160,000 $ -$ - $ - $ - $ 350,000 $ 350,000 $ 165,000 $ - $ - $ - $ - $ 165,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,282,800 $ -$ - $ - $ - $ 500,000 $ 500,000 $ 250,000 $ - $ - $ - $ - $ 500,000 $ 50,000 $ - $ - $ - $ - $ 50,000 $ -$ - $ - $ 100,000 $ - $ 100,000 $ -$ - $ - $ - $ 550,000 $ 550,000 $ 500,000 $ - $ - $ - $ - $ 500,000 $ -$ - $ - $ - $ 225,000 $ 225,000 $ 150,000 $ - $ - $ - $ - $ 150,000 $ 250,000 $ - $ - $ - $ - $ 250,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 650,000 $ 125,000 $ - $ - $ - $ - $ 125,000 $ -$ - $ 25,000 $ - $ 250,000 $ 275,000 $ -$ - $ - $ - $ 75,000 $ 75,000 $ -$ - $ - $ - $ - $ 125,000 $ 300,000 $ 300,000 $ - $ - $ - $ 900,000 $ 300,000 $ - $ - $ - $ - $ 700,000 $ 55,000 $ - $ - $ - $ - $ 55,000 $ 50,000 $ - $ - $ - $ - $ 50,000 $ 6,000,000 $ - $ - $ - $ - $ 7,000,000 $ 75,000 $ - $ - $ - $ - $ 75,000 $ -$ - $ - $ - $ - $ 275,000 $ -$ - $ 6,000,000 $ - $ - $ 6,000,000 $ 100,000 $ - $ - $ - $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 550,000 $ -$ 300,000 $ - $ - $ - $ 300,000 $ -$ 375,000 $ - $ - $ - $ 375,000 $

CAPITAL IMPROVEMENT PROGRAM
Five-Year Capital Improvement Program
From Proposed Fiscal Year 2023-24 Through Fiscal Year 2027-2028 Cost estimates are presented at current value / cur rent dollars and are not escalated for inflation. A lthough the schedule spans five years and future, funds for only the first year are appropriated within the FY 2023-24 Budget. 436 FY 2023-24 Category/Project Title
1 39 Fleet Shop Work Station -$
1 40 Mesa Verde Library - ADA Compliance Improvements -$ 1 41 Mesa Verde Library - Roof Replacement -$
1 42 Norma Hertzog Community Center AV System Repair & Upgrades -$ 1 43 Norma Hertzog Community Center Roof Replacement -$ 1 44 Police Department - Carpet Replacement & Interior and Exterior Repaint 500,000 $ 1 45 Police Department - Communications Generator Replacement -$ 1 46 Police Department - Emergency Communications Facility Remodel -$ 1 47 Police Department - Emergency Operations Center Equipment Update -$ 1 48 Police Department - Locker Rooms HVAC Improvements -$ 1 49 Police Department - Property & Evidence Warehouse Remodel -$ 1 50 Police Department - Shop Expanison for Mobile Command Vehicle -$ 1 51 Senior Center - HVAC Control -$
1 52 Senior Center - Painting and Power Wash -$
1 53 Senior Center - Roof Drain Piping Repalcement -$
1 54 Various Facilities - HVAC Replacement Program -$
1 55 Westside Police Sub-Station Improvement Design 400,000 $ 1 TOTAL FACILITIES 3,832,800 $
1 Next Category
1 56 Balearic Community Center Asphalt Surfacing 150,000 $ 1 57 Bark Park Renovation -$
1 58 Brentwood Park Improvements 400,000 $
1 59 Butterfly Gardens -$
1 60 Davis School Field & Lighting - Design & Construction -$ 1 61 Del Mesa Park - Replace Existing Playground Equipment -$ 1 62 Del Mesa Park - Replace Walkway Lights -$
1 63 Fairview Developmental Center Sports Complex -$
1 64 Fairview Park - Educational Hubs and Signage 90,000 $ 1 65 Fairview Park - Fencing, Signage, and Trail Restoration 150,000 $ 1 66 Fairview Park - Master Plan Implementation -$
1 67 Fairview Park - Mesa Restoration & Cultural Resource Preservation CA-ORA-58 2,000,000 $ 1 68 Fairview Park - Pump Station and Wetlands Recirculation System 500,000 $ 1 69 Fairview Park - West Bluff Stabilization and Restoration 2,000,000 $ 1 70 Gisler Park - Light Poles Replacement -$
1 71 Golf Course Pocket Park -$
1 72 Harper Park Playground Replacement -$
1 73 Heller Park - Replace Existing Restroom -$
1 74 Jack Hammett Sports Complex LED Retrofit 900,000 $ 1 75 Shalimar Park Improvements 1,000,000 $
1 76 Tennis Center Improvements 320,000 $
PARKS
FACILITIES (continued)
Cost estimates are presented at current value / cur rent dollars and are not escalated for inflation. A lthough the schedule spans five years and future, funds for only the first year are appropriated within the FY 2023-24 Budget. 437 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Future Total

CAPITAL IMPROVEMENT PROGRAM
Five-Year Capital Improvement Program
From Proposed Fiscal Year 2023-24 Through Fiscal Year 2027-2028 -$ 40,000 $ - $ - $ - $ 40,000 $ -$ - $ - $ - $ 550,000 $ 550,000 $ 250,000 $ - $ - $ - $ - $ 250,000 $ 55,000 $ - $ - $ - $ - $ 55,000 $ 215,000 $ - $ - $ - $ - $ 215,000 $ -$ - $ - $ - $ - $ 500,000 $ 330,000 $ - $ - $ - $ - $ 330,000 $ 100,000 $ 750,000 $ - $ - $ - $ 850,000 $ 300,000 $ - $ - $ - $ - $ 300,000 $ 220,000 $ - $ - $ - $ - $ 220,000 $ 150,000 $ 600,000 $ - $ - $ - $ 750,000 $ 250,000 $ - $ - $ - $ - $ 250,000 $ 75,000 $ - $ - $ - $ - $ 75,000 $ -$ - $ - $ - $ 100,000 $ 100,000 $ 75,000 $ - $ - $ - $ - $ 75,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,000,000 $ 1,600,000 $ -$ 4,000,000 $ - $ - $ - $ 4,400,000 $ 10,940,000 $ 6,915,000 $ 6,575,000 $ 650,000 $ 4,210,000 $ 33,122,800 $ -$ - $ - $ - $ - $ 150,000 $ -$ - $ 470,000 $ - $ - $ 470,000 $ -$ - $ - $ - $ - $ 400,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ - $ 200,000 $ -$ - $ - $ - $ 4,500,000 $ 4,500,000 $ -$ - $ - $ - $ 150,000 $ 150,000 $ -$ - $ - $ - $ 45,000 $ 45,000 $ -$ - $ - $ - $ 6,000,000 $ 6,000,000 $ 88,000 $ - $ - $ - $ - $ 178,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 525,000 $ 200,000 $ 800,000 $ - $ - $ - $ 1,000,000 $ -$ 3,000,000 $ - $ - $ 5,000,000 $ 10,000,000 $ -$ - $ - $ - $ - $ 500,000 $ -$ - $ - $ - $ - $ 2,000,000 $ 90,000 $ - $ - $ - $ - $ 90,000 $ -$ - $ - $ - $ 135,000 $ 135,000 $ 190,000 $ - $ - $ - $ - $ 190,000 $ -$ - $ - $ - $ 600,000 $ 600,000 $ -$ - $ - $ - $ - $ 900,000 $ -$ 350,000 $ 3,500,000 $ - $ - $ 4,850,000 $ -$ - $ - $ - $ - $ 320,000 $ Cost estimates are presented at current value / cur rent dollars and are not escalated for inflation. A lthough the schedule spans five years and future, funds for only the first year are appropriated within the FY 2023-24 Budget. 438 FY 2023-24 Category/Project Title
1 77 TeWinkle Athletic Complex Improvements 1,150,000 $ 1 78 TeWinkle Bark Park LED Retrofit 130,000 $
1 79 TeWinkle Park Lake Repairs 2,000,000 $
1 80 Kaiser Lighting and Turf -$
1 81 Ketchum-Libolt Park Expansion 1,200,000 $
1 82 Lions Park - Open Space Improvements -$
1 83 Lions Park Café 1,200,000 $
1 84 TeWinkle Skate Park Expansion 2,000,000 $
1 85 Marina View Park Playground Replacement -$
1 86 Moon Park - Replace Existing Playground Equipment (2 areas) -$ 1 87 Park Security Lighting Replacement Program -$
1 88 Park Sidewalk / Accessibility Program 50,000 $
1 89 Parsons - Lighting and Turf -$
1 90 Shiffer Park - Replace Existing Playground Equipment (2 Areas) -$ 1 91 Shiffer Park - Restroom Improvements -$
1 92 Smallwood Park - Improvements -$
1 93 TeWinkle Athletic Complex - Batting Cage Structure -$ 1 94 TeWinkle Park - Amphitheater -$
1 95 TeWinkle Park - Drainage Swale - North Boundary -$ 1 96 TeWinkle Park - Landscape Buffer North Boundary -$ 1 97 TeWinkle Park - Landscape Median Improvements -$
1 98 TeWinkle Park - Security Lighting Project -$
1 99 Various Parks - Parking Lot Rehabilitation -$
1 100 Various Parks - Playground Repairs and Replacement 50,000 $ 1 101 Victoria Avenue Corridor Development -$
1 102 Vista Park - Picnic Shelter -$
1 103 Wakeham Park - Playground and Planter Improvements -$ 1 104 Westside Park Development -$
1 105 Westside Skate Park -$
1 106 Wilson Park - Replace Existing Restroom w/Pre-Fabricated -$ 1 107 Wimbledon Park Exercise Equipment Replacement -$
1 TOTAL PARKS 15,290,000 $
1 Next Category
1 108 Arlington Dr. at Newport Blvd. - Streetscape Improvements -$ 1 109 Arlington Drive - Bark Park Parking Lot Landscape Improvements -$ 1 110 Citywide Neighborhood Entry Improvements -$
1 111 Fairview Road - Median Landscape Rehabilitation -$ 1 112 Gisler Ave Landscape Improvements -$
1 113 Gisler Avenue - Bike Trail Landscape -$

PARKWAY & MEDIANS
PARKS (continued)
Cost estimates are presented at current value / cur rent dollars and are not escalated for inflation. A lthough the schedule spans five years and future, funds for only the first year are appropriated within the FY 2023-24 Budget. 439 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Future Total

CAPITAL IMPROVEMENT PROGRAM
Five-Year Capital Improvement Program
From Proposed Fiscal Year 2023-24 Through Fiscal Year 2027-2028 -$ - $ - $ - $ - $ 1,150,000 $ -$ - $ - $ - $ - $ 130,000 $ -$ - $ - $ - $ - $ 2,000,000 $ -$ - $ - $ - $ 8,600,000 $ 8,600,000 $ -$ - $ - $ - $ - $ 1,200,000 $ 50,000 $ 300,000 $ 300,000 $ - $ - $ 650,000 $ -$ - $ - $ - $ - $ 1,200,000 $ -$ - $ - $ - $ - $ 2,000,000 $ 190,000 $ - $ - $ - $ - $ 190,000 $ -$ - $ - $ - $ 175,000 $ 175,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ 900,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 $ -$ - $ - $ - $ 5,500,000 $ 5,500,000 $ -$ 175,000 $ - $ - $ - $ 175,000 $ -$ 75,000 $ - $ - $ - $ 75,000 $ -$ - $ - $ - $ 1,500,000 $ 1,500,000 $ -$ - $ - $ - $ 102,000 $ 102,000 $ -$ 200,000 $ - $ - $ - $ 200,000 $ -$ - $ - $ - $ 400,000 $ 400,000 $ -$ - $ - $ - $ 300,000 $ 300,000 $ -$ - $ - $ - $ 275,000 $ 275,000 $ -$ - $ - $ - $ 275,000 $ 275,000 $ 50,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 450,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 $ 650,000 $ 1,100,000 $ - $ - $ - $ 1,750,000 $ -$ - $ - $ - $ 165,000 $ 165,000 $ -$ - $ - $ - $ 190,000 $ 190,000 $ 3,000,000 $ 3,350,000 $ 2,350,000 $ 2,000,000 $ 2,000,000 $ 12,700,000 $ -$ - $ 100,000 $ 500,000 $ - $ 600,000 $ -$ - $ - $ - $ 200,000 $ 200,000 $ 110,000 $ - $ - $ - $ - $ 110,000 $ 4,943,000 $ 9,775,000 $ 7,145,000 $ 2,925,000 $ 36,887,000 $ 76,965,000 $ -$ - $ - $ - $ 180,000 $ 180,000 $ -$ - $ - $ - $ 150,000 $ 150,000 $ 300,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,100,000 $ 10,000 $ 100,000 $ - $ - $ - $ 110,000 $ -$ 350,000 $ - $ - $ - $ 350,000 $ -$ - $ - $ - $ 165,000 $ 165,000 $ Cost estimates are presented at current value / cur rent dollars and are not escalated for inflation. A lthough the schedule spans five years and future, funds for only the first year are appropriated within the FY 2023-24 Budget. 440 FY 2023-24 Category/Project Title
1 114 Newport Boulevard Landscape Improvements - 19th St. to Bristol St. -$ 1 115 Newport Boulevard Landscape Improvements - S/O 17th Street -$ 1 116 Parkway & Medians Improvement Program 175,000 $
1 117 Tree Planting Program -$
1 118 Victoria Street - Parkway Landscape Rehabilitation -$ 1 119 Westside Restoration Project 200,000 $
1 TOTAL PARKWAY & MEDIANS 375,000 $
1 Next Category
1 120 Brentwood Ave. - Storm Drain System -$
1 121 Cherry Lake Storm Drain System - Phase I, II & III -$ 1 122 Cherry Lake Storm Drain System - Phase IV & V -$
1 123 Citywide Alley Improvements 100,000 $
1 124 Citywide Catch Basin and Water Quality Improvement Project 200,000 $ 1 125 Citywide Storm Drain Improvements -$
1 126 Citywide Street Improvements 2,900,000 $
1 127 Fairview Road Rehabilitation Project (RMRA) 2,780,829 $ 1 128 Westside Storm Drain Improvements -$
1 TOTAL STREETS 5,980,829 $
1 Next Category
1 129 Adams Avenue Active Transportation (ATP) Improvements (Royal Palm to Santa Ana River -$
1 130 Adams Avenue at Pinecreek Drive Improvements 1,200,000 $ 1 131 Adams Avenue Bicycle Facility Project from Fairview to Harbor 500,000 $ 1 132 Adams Avenue Undergrounding Project 1,250,000 $
1 133 Airport Channel/Delhi Channel Multi-Use Trail -$
1 134 Baker - Coolidge Ave Traffic Signal Modifications -$ 1 135 Baker Street at Babb Street Signal Modifications 240,000 $ 1 136 Bicycle and Pedestrian Infrastructure Improvements 50,000 $ 1 137 Bristol St. / Baker St. - Intersection Improvement (Add EBT, WBT) -$ 1 138 Bristol St. / I-405 NB - Ramps (Add WBR) -$
1 139 Bristol St. / Paularino Ave. (Add 2nd WBL) -$
1 140 Bristol St. / Sunflower Ave. - Intersection Improvement (Add 3rd NBL) -$ 1 141 Bristol Street (Bear St. to Santa Ana Av.) - Bicycle Facility -$ 1 142 Citywide Bicycle Rack Improvements -$
1 143 Citywide Bicycle Trail Wayfinding Signage 50,000 $ 1 144 Citywide Class II, III and IV Bicycle Projects 200,000 $ 1 145 Citywide Neighborhood Traffic Improvements 75,000 $

Costa Mesa City CouncilJune 6, 2023

Costa Mesa City Council
June 6, 2023