• Initial Site Assessment (included below)
• Storm Water Data Report (included below)
• Environmental Document (Prepared by others)
In addition to the above required attachments, the following attachments may also be applicable:
• Geotechnical Report (including the Log of Test Borings, or LOTB) (included below) • Design Standard Decision Document
◦ While possible that this may be required, we do not see any potential design features that would require this document, and anticipate designing the project to be in compliance with all applicable Caltrans Design Standards, thus eliminating the need for this document/process
• Complete Street Checklist (prepared as part of this sub-task) • Transportation Management Plan (TMP) (included below) • Traffic Impact Report (TOAR, included below)
• Intersection Control Evaluation (included below)
• Cost Estimate (Included in Task 6.3)
6.4.1 Traffic Studies
Fehr & Peers will also prepare an Intersection Control Evaluation (ICE) report using data and analysis prepared as part of Task 3.2. the TOAR will include a narrative of the methodology, approach, and findings of our analysis. We will prepare a draft ICE and revise it based on one round of Caltrans comments.
Fehr & Peers will prepare a Traffic Operations Analysis Report (TOAR) using data and analysis prepared as part of Task 3.2. the TOAR will include a narrative of the methodology, approach, and findings of our analysis. We will prepare a draft TOAR and revise it based on one round of Caltrans comments.
6.4.2 Drainage Report
Mark Thomas will prepare a roadway drainage report in the form of a technical memo containing the required drainage report elements as required by Caltrans District 4 and submit it to the City and Caltrans for review. The report will include a delineation of existing and proposed drainage shed areas, calculations for proposed drainage conditions (based upon the Rational Method), and calculations for proposed pipe sizes, inlet locations, and outfall areas based upon proposed modifications to the existing drainage system within the project limits along SR-116 and within
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Packet Pg. 179 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Craig Scott, City of Cotati
September 21, 2022
Caltrans operating right of way. This scope assumes that design storm tailwater Hydraulic Grade Line (HGL) information will be available from either Caltrans or the City for the purpose of calculating required changes to the drainage system.
Draft drainage calculations will be included with the 65% submittal and the draft and final drainage report will be submitted with the 95% and 100% submittals respectively. Mark Thomas will address and respond to comments received on each submittal. This scope assumes no trunk line drainage system modification will be required.
6.4.3 Storm Water Data Report
Mark Thomas will prepare a Storm Water Data Report (SWDR) in conformance with Caltrans SWDR guidelines to address post-construction storm water quantity and quality. This scope assumes a “long form” will be needed for the project. Mark Thomas shall prepare a draft and final SWDR. The SWDR will include a project risk level determination, storm water treatment sizing calculations including consideration of hydromodification, determination of disturbed soil area, impervious area calculation, and design checklists. The development of the SWDR and the permanent storm water treatment measures shall be coordinated with the development of the project drainage design concept. Storm water treatment measure calculations will be provided at 65%, and the draft and final SWDR will be submitted with the 95% and 100% submittals respectively.
6.4.4 Transportation Management Plan
Fehr & Peers will prepare a Transportation Management Plan (TMP) for the project, including the requirements set forth in the Caltrans Transportation Management Guidelines dated November 2015.
It is assumed that no utility relocations or right of way acquisition will be needed as a part of the project. We have also excluded the preparation of any utility certification, right of way certification, Design Standard Decision Document (DSDD), Risk Management Plan or maintenance agreement exhibits. These items can be prepared as a supplemental service if needed.
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Packet Pg. 180 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Craig Scott, City of Cotati
September 21, 2022
Task 6: Final Design & Permitting (Strategy C)
This task includes preparation of construction documents, (plans, specifications, and estimate, or PS&E) of a realigned West Cotati Avenue, a new traffic signal at the new SR116/West Cotati Avenue intersection, and widening of the roadway to accommodate turn lanes at the new tee intersection. This includes additional engineering studies required for Caltrans approval, and supplemental studies Caltrans will require before approving improvements in the state right-ofway. Under this Strategy we assume this project will be subject to an Encroachment Permit. If this strategy requires the elements of the DEER process, the supplemental engineering studies and Caltrans studies included in Strategy B may be required.
6.1 Supplemental Survey & Mapping
Supplemental Survey
Mark Thomas will perform field surveys to collect pertinent accessible above ground features that will be located and documented to augment the aerial survey using conventional ground survey techniques. Ground visible features to be captured include, but are not limited to sidewalks, curb and gutter, driveways, curb ramps, fences, private utilities, storm and sewer facilities, trees, street lighting, signing, striping, and markings within the project limits. Storm and sewer will be dipped to determine invert elevations and pipe diameters within the streets around the site. Field crews will rely upon markings on utility feature lids. No utilities will be dipped other than sewer and storm. Detailed topographic surveys are limited to five (5) days of field work.
6.2 Construction Documents (PS&E)
The Fehr & Peers team will develop the required documents to design and gain approval for the project improvements. This task shall include development of the project plans, specifications, bid item schedule and construction cost estimates at the following stages of project development:
• 65% (unchecked detailed design)
• 95% (checked detailed design)
• 100% (draft final bid documents)
PS&E will be prepared consistent with the Caltrans Project Development Procedures Manual, Drafting Standards, and Highway Design Manual as well as City standards, design criteria and other codes as appropriate for a locally sponsored, funded encroachment permit project utilizing the Caltrans Streamlined DEER Process. Our anticipating sheet types and count is shown below:
Sheet Count Sheet Type
1 Title
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Packet Pg. 181 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Craig Scott, City of Cotati
September 21, 2022
2 Typical Sections
1 Key Map
1 Survey Control Diagram
1 Layouts
4 Construction Details
1 Temporary Water Pollution Control Plans and Details
2 Erosion Control Plan and Quantities
1 Drainage Layouts
1 Drainage Profiles
1 Drainage Details
1 Drainage Quantities
1 Utility Plan
2 Stage Construction
2 Traffic Handling
1 Construction Area Signs
1 Pavement Delineation and Sign Plans
2 Pavement Delineation and Sign Quantities
3 Signal and Lighting Plans and Details
4 Landscape and Irrigation Plans and Details
2 Summary of Quantities
36 Total
At each stage of plan development, the team will review, respond and resolve to all comments received from the City, Caltrans and other approving/ commenting agencies. Each design submittal shall incorporate comments received on the previous submittal. The team shall perform an internal, interdisciplinary QA/QC plan check and review as part of each submittal stage.
General cross-sections are not included in this scope.
6.2.1 65% PS&E (Unchecked Detailed Design)
Task shall include updating 35% plans and creating and developing plan details not included in the 35% submittal.
The team will prepare 65% technical specifications. Technical specifications shall be prepared as special provisions using Caltrans 2018 Standard Specifications format and will be draft specifications at the 65% submittal stage. We shall utilize Caltrans standard special provisions (SSPs) except where they are unavailable or when the City provides alternative standard special provisions. Specification edits shall not follow Caltrans Office Engineer editing format (i.e. Caltrans editing macros and hidden text). No justification or approvals for non-conforming edits will be provided (i.e. no NSSP approvals shall be required or sought).
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Packet Pg. 182 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Craig Scott, City of Cotati
September 21, 2022
Using Caltrans standard bid items and measurement quantities, the team shall quantify the required bid item quantities for elements of work shown on the 65% plans and as specified in the 65% special provisions. Unit bid price estimates will be based upon appropriate recently published bid prices as posted on Caltrans website and other recent, relevant local agency project bids.
6.2.2 95% PS&E (Checked Detailed Design)
95% PS&E will be prepared as a checked, detailed, complete set of plans, technical specifications and estimate. The tea will provide responses to comments and attend a comment review/ resolution meeting at the outset of the 95% PS&E task.
The team will review, respond and resolve to all comments received from City, Caltrans and other approving/ commenting agencies on the 65% submittal.
Task shall include updating 65% and incorporating comments received, checking details and further developing unresolved details or design issues not resolved as part of the 65% submittal.
Task shall include preparation of all plans as described above except electrical plans.
Fehr & Peers will revise the 65% plans and prepare the traffic signal plans and special provisions as part of the 95% PS&E.
The team shall prepare 95% technical specifications by editing and revising the 65% technical specifications.
The team shall prepare an updated quantity calculation takeoff based upon the 95% plans and specifications and will update unit prices as appropriate.
6.3.3 100% PS&E (Draft Final Bid Documents)
100% PS&E will be prepared as draft final set of bid ready, complete bid documents. The team will provide responses to comments and attend a comment review/resolution meeting at the outset of the 100% PS&E task.
The team will review, respond and resolve to all comments received from City, Caltrans and other approving/ commenting agencies on the 95% submittal.
Task shall include updating the 95% PS&E, incorporating comments received. Th the team shall prepare an updated quantity calculation takeoff based upon the 100% plans and specifications and update unit prices as appropriate. This scope assumes that the team will provide the City a complete set of technical specifications only for incorporation with the City’s boilerplate bid documents.
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Packet Pg. 183 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Craig Scott, City of Cotati
September 21, 2022
6.3 Caltrans Coordination, Studies, & Permitting
This task includes the engineering studies and supplemental reports that we expect to be required for project approval. These studies will likely be required to be prepared before the start of the development of PS&E and some will be prepared at the same time as we are developing PS&E for the project
6.3.1 Pre-Permit Screening, Meeting, & Encroachment Permit Forms We assume this Project will be subject to an Encroachment Permit (EP) process.
Upon initiation of Task 6, the Design Team will schedule and attend a meeting with Caltrans to verify the project is subject to a DEER process. At this meeting, we will present our approach to deliver the technical studies identified in below and clarify any scope of work and process related items necessary to secure Caltrans approval for the project improvements.
Our team will prepare the required forms for an encroachment permit, and package technical studies prepared as part of other tasks to fulfill the minimal requirement for an encroachment permit.
6.3.1 Intersection Control Evaluation (ICE) Report
Fehr & Peers will also prepare an Intersection Control Evaluation (ICE) report using data and analysis prepared as part of Task 3.2. the TOAR will include a narrative of the methodology, approach, and findings of our analysis. We will prepare a draft ICE and revise it based on one round of Caltrans comments.
6.3.2 Drainage Report
Mark Thomas will prepare a roadway drainage report in the form of a technical memo containing the required drainage report elements as required by Caltrans District 4 and submit it to the City and Caltrans for review. The report will include a delineation of existing and proposed drainage shed areas, calculations for proposed drainage conditions (based upon the Rational Method), and calculations for proposed pipe sizes, inlet locations, and outfall areas based upon proposed modifications to the existing drainage system within the project limits along SR-116 and within Caltrans operating right of way. This scope assumes that design storm tailwater Hydraulic Grade Line (HGL) information will be available from either Caltrans or the City for the purpose of calculating required changes to the drainage system.
Draft drainage calculations will be included with the 65% submittal and the draft and final drainage report will be submitted with the 95% and 100% submittals respectively. Mark Thomas
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Packet Pg. 184 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Craig Scott, City of Cotati
September 21, 2022
will address and respond to comments received on each submittal. This scope assumes no trunk line drainage system modification will be required.
6.3.3 Storm Water Data Report
Mark Thomas will prepare a Storm Water Data Report (SWDR) in conformance with Caltrans SWDR guidelines to address post-construction storm water quantity and quality. This scope assumes a “long form” will be needed for the project. Mark Thomas shall prepare a draft and final SWDR. The SWDR will include a project risk level determination, storm water treatment sizing calculations including consideration of hydromodification, determination of disturbed soil area, impervious area calculation, and design checklists. The development of the SWDR and the permanent storm water treatment measures shall be coordinated with the development of the project drainage design concept. Storm water treatment measure calculations will be provided at 65%, and the draft and final SWDR will be submitted with the 95% and 100% submittals respectively.
6.3.4 Transportation Management Plan (TMP)
Fehr & Peers will prepare a Transportation Management Plan (TMP) for the project, including the requirements set forth in the Caltrans Transportation Management Guidelines dated November 2015.
It is assumed that no utility relocations or right of way acquisition will be needed as a part of the project. We have also excluded the preparation of any utility certification, right of way certification, Design Standard Decision Document (DSDD), Risk Management Plan or maintenance agreement exhibits. These items can be prepared as a supplemental service if needed.
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Packet Pg. 185 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Fee Proposal for SR-116/West Cotati Avenue
Fehr & Peers (Prime) Mark Thomas (Sub) Project Lead Quality Control & Assurance Senior Planner/ Engineer Graphics/ GIS/CAD/ Technician Project Coordinator Labor
Hours
Direct
Costs
Total
PrincipalSr. Project EngineerDesign Engineer IIDesign Engineer ISr. Survey ManagerProject SurveyorSurvey Technician2 Person Field Crew3 Person Field CrewSr. Project Coordinator Labor
Hours
Direct
Costs
Total Markup
Total
Hours
Total Costs
Tasks $295 $210 $180 $160 $150 $399 $220 $175 $143 $292 $219 $119 $390 $526 $171 10% Task 1: Project Management, Coordination, & Meetings 18 2 24 2 14 60 $500 $12,970 11 18 0 0 0 0 0 0 0 20 49 $0 $11,776 $1,184 109 $25,929
1.1 Project Initiation, Kick-Off, & Virtual Site Visit 8 0 8 0 2 18 $200 $4,300 4 4 0 0 0 0 0 0 0 0 8 $0 $2,477 $250 26 $7,027
1.2 Meetings & Coordination 8 0 4 0 2 14 $300 $3,680 4 2 0 0 0 0 0 0 0 12 18 $0 $4,089 $409 32 $8,178
1.3 Project Administration 1 0 4 0 8 13 $0 $2,215 1 4 0 0 0 0 0 0 0 8 13 $0 $2,649 $265 26 $5,129
1.4 Quality Control / Quality Assurance 1 2 8 2 2 15 $0 $2,775 2 8 0 0 0 0 0 0 0 0 10 $0 $2,561 $260 25 $5,596 Task 2: Data Collection & Review 3 1 10 44 8 66 $0 $11,135 0 8 24 0 0 0 0 0 0 0 32 $0 $5,963 $596 98 $17,694
2.1 Review Available Data 2 0 4 8 2 16 $0 $2,890 0 8 24 0 0 0 0 0 0 0 32 $0 $5,963 $596 48 $9,449
2.2 Develop Maps & Exhibits 1 0 4 24 4 33 $0 $5,455 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 33 $5,455
2.3 Documentation 0 1 2 12 2 17 $0 $2,790 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 17 $2,790 Task 3: Concept Development 10 10 52 72 19 163 $340 $29,120 16 40 0 0 0 0 0 0 0 0 56 $0 $15,196 $1,520 219 $45,835
3.1 Develop Alternatives 4 2 24 16 6 52 $140 $9,520 8 16 0 0 0 0 0 0 0 0 24 $0 $6,717 $672 76 $16,908
3.2 Traffic Analysis 2 4 4 12 3 25 $100 $4,620 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 25 $4,620
3.3 Concept Drawings 4 4 24 44 10 86 $100 $14,980 8 24 0 0 0 0 0 0 0 0 32 $0 $8,479 $848 118 $24,307 Task 4: Outreach & Engagement 21 0 36 26 11 94 $700 $19,185 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 94 $19,185
4.1 Outreach Plan 1 0 8 2 2 13 $0 $2,355 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 13 $2,355
4.2 Stakeholder Interviews & Workshops 8 0 12 12 4 36 $200 $7,240 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 36 $7,240
4.3 Community Engagement 12 0 16 12 5 45 $500 $9,590 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 45 $9,590 Task 5: Preliminary Engineering 8 2 16 44 9 79 $0 $14,050 20 60 100 100 48 96 64 50 20 16 574 $30,000 $158,466 $15,840 653 $188,355
5.1 Surveying, Basemapping, Right-of-Way Research 0 0 4 0 0 4 $0 $720 0 16 48 96 64 50 20 16 310 $30,000 $108,989 $10,899 314 $120,608
5.2 35% Plans & Cost Estimate 8 2 12 44 9 75 $0 $13,330 20 44 100 100 0 0 0 0 0 0 264 $0 $49,477 $4,941 339 $67,748 Total for Base Tasks 60 15 138 188 61 462 $1,540 $86,460 47 126 124 100 48 96 64 50 20 36 711 $30,000 $191,400 $19,139 1,173 $297,000 Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Mileage is billed at the IRS rate plus 10% handling fee Rates and non-key staff are subject to change at any time, without notice, and within the total budget shown 1 11.C.a
Packet Pg. 186 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) Schedule for SR-116/West Cotati Avenue
Authorization to Proceed
Task 1: Project Management, Coordination, & Meetings
1.1 Project Initiation, Kick-Off, & Virtual Site Visit
1.2 Meetings & Coordination
1.3 Project Administration
1.4 Quality Control/Quality Assurance
Task 2: Data Collection & Review
2.1 Review Available Data
2.2 Develop Maps & Exhibits
2.3 Documentation
Task 3: Concept Development
3.1 Develop Alternatives
3.2 Traffic Analysis
3.3 Concept Drawings (10% Level Design)
Task 4: Outreach & Engagement
4.1 Outreach Plan
4.2 Stakeholder Interviews & Workshops
4.3 Community Engagement
Task 5: Preliminary Engineering
5.1 Surveying, Basemapping, Right-of-Way Research no fly period
5.2 35% Plans & Estimate
Key
Design Team Activity
City Review/Action
Jun Jul
Tasks
2022 2023
Sep Oct Nov Dec Jan Feb Mar Apr May
1 11.C.a
Packet Pg. 187 Attachment: F&P Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) m-group
m-group.us 499 Humboldt Street, Santa Rosa, CA 95404 707.540.0723 September 20, 2022
Noah Housh
Director of Community Development
City of Cotati
Subject: M-Group On-Call Environmental Services for West Cotati Avenue Realignment Mr. Housh,
I am pleased to provide this letter proposal to the City of Cotati for environmental services for the proposed West Cotati Avenue Realignment Project as part of our on-call support services. It is understood that the City of Cotati is pursuing design level drawings for the realignment of West Cotati Avenue connecting to Gravenstein Highway (SR 116) and is seeking technical studies for the City owned property and environmental review services for the proposed Realignment Project.
Under this contract, M-Group will provide environmental review services and oversee subconsultants conducting field surveys and preparing reports to inform the environmental analysis. Specifically, the services provided will consist of the following tasks:
Task 1: Project Management
• Ongoing Coordination, meetings, and correspondence
Task 2: Project Description
• Development of a CEQA compliant project description characterizing the scope of the roadway realignment
• Corresponding graphics
Task 3: Technical Studies
• Task 3.1 Cultural Resources Study to be conducted by Evans & De Shazo (Section 106 Compliant)
• Task 3.2 Biological Resources Analysis conducted by Monk & Associates (Preliminary Jurisdictional Delineation)
• Task 3.3 Phase I ESA conducted by Harris & Lee Associates (Compliant with ASTM 1527) Task 4: CEQA Analysis
• Preparation of the environmental analysis covering the realignment of W. Cotati Avenue at SR 116 to be incorporated into one or both of the development review projects currently in process on the north side of SR 116, where W. Cotati Ave Realignment is proposed • Produce public documents, publish to CEQAnet, and provide records to City for local posting
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Packet Pg. 188 Attachment: M-Group Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) m-group.us 499 Humboldt Street, Santa Rosa, CA 95404 707.540.0723 Task 5: Public Hearing + CEQA Filing
• Attend and support staff at public hearings including at least 1 meeting before the Planning Commission and 1 before the City Council
• Assistance with CEQA findings and input on staff report and resolution • Drafting CEQA noticing for filing
To accomplish the tasks identified above we’ve prepared the following time and materials estimate:
TASK COST
Task 1 Project Management $3,160
Task 2 Project Description $2,620
Task 3 Technical Studies (Subconsultants)
Task 3.1 Cultural Resources Study (EDS) $8,875
Task 3.2 Biological Resources Assessment (M&A) $23,053
Task 3.3 Phase 1 ESA (HLA) $4,500
M-Group 10% Admin Fee $3,650
Task 4 CEQA Analysis $18,550
Task 5 Public Hearings $3,000
T&M Estimate $67,410
Contingency (10 percent) $6,740
Total $74,150
I trust that this proposal meets the City’s immediate need and works within the constraints of the City’s budget. M-Group is committed to findings the best solution for the City of Cotati to fulfill lead agency obligations under CEQA for the proposed West Cotati Avenue Realignment Project. Please do not hesitate to contact me to discuss any revisions to this approach. I look forward to continuing to work together.
Thank you,
Olivia Ervin, Principal-In-Charge
[email protected]
707.540.0723 x 202
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Packet Pg. 189 Attachment: M-Group Scope of Work (Hww 116 & W Cotati Ave Intersection Improvements Design PSA) GHD | City of Cotati | 11220601 | Local Roadway Safety Plan 52
2. Hwy 116 at W. Cotati
Exhibit B: Hwy 118 at W. Cotati.
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Packet Pg. 190 Attachment: Pages from Cotati LRSP-Adopted (Hww 116 & W Cotati Ave Intersection Improvements RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI 1) APPROVING
A PROFESSIONAL SERVICES AGREEMENT WITH FEHR & PEERS TO PROVIDE
PUBLIC OUTREACH AND PRELIMINARY DESIGN SERVICES FOR THE HIGHWAY 116 AND WEST COTATI AVENUE INTERSECTION IMPROVEMENTS PROJECT, AND 2) APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
M-GROUP FOR PROVIDING ENVIRONMENTAL REVIEW SERVICES FOR THE
SUBJECT PROJECT
WHEREAS, the intersection of West Cotati Avenue and Highway 116 has long been a safety concern as it serves the west side of town and is off a busy two-lane highway; and WHEREAS, and the City has pursued State grant funds to improve the intersection and is included in the City’s Traffic Impact Fee Program; and WHEREAS, the intersection was included in the Caltrans Hwy 116 Widening Project, for which plans were completed in 2009, and was to be improved with the South Sonoma Business Park, however, the Business Park did not get completed in its entirety and only improvements for the Lowes Development were completed; and WHEREAS, improving the intersection remains a priority for the City, and in 2021, the City included this Project as one of five projects submitted to the Sonoma County Transportation Authority to prioritize for grant opportunities; and
WHEREAS, additionally in 2021, the City completed its Local Road Safety Plan (LRSP) which identified the intersection improvements as a priority safety project, and recognizing the importance of the project, and prompted by the property being on the market, the City, in 2021, purchased the property on the southeast corner of West Cotati Avenue and Hwy 116, and this property is needed to reconfigure the intersection; and WHEREAS, the LRSP includes a concept of the planned reconfiguration of the West Cotati Avenue and Hwy 116 intersection, the proposed signalization, and general pathway configuration; and
WHEREAS, there is potential funding from State and Federal grants and private development, and for these funding sources to be realized, the scope of the project needs to be defined and environmental review completed, and City Staff is proposing the City contract with an environmental firm and engineering firm to prepare these documents; and WHEREAS, the City has an on-call environmental services agreement with M-Group and has requested a scope of services for completing environmental review and biological analysis for the subject project, and the scope of services would be included in a task order under that agreement; and
WHEREAS, M-Group has provided the attached letter proposal and City Staff has reviewed the proposal and finds it fair and reasonable; and WHEREAS, in April 2021, City Staff issued a request for proposals and received proposals from 16 engineering companies to provide a wide range of services including preliminary design for streets; and
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WHEREAS, City Staff selected Fehr & Peers (F&P) as the most qualified consultant and requested a proposal to provide outreach and engagement and preliminary design of the intersection and related Highway 116 improvements, and, in the scoping process, the scope of the intersection was extended to widening Hwy 116 east to Redwood Drive and north to Alder Avenue; and
WHEREAS, Fehr & Peers provided the attached Letter Proposal for the Hwy 116/West Cotati Avenue Reconfiguration Project and Staff has reviewed the proposal and finds it to be fair and reasonable; and
WHEREAS, the City’s adopted FY22/23 Budget includes $5 million for the Hwy 116/W Cotati Avenue Intersection Safety Improvements Project with $4 million from grants, $650,000 from the General Fund and the remainder from special revenues; and WHEREAS, the Fehr & Peers proposal and M-Group proposals are budgeted expenses for the project, where the Fehr & Peers 35 percent design proposal is for an amount of $297,000 and the M-Group environmental design review proposal is for an amount of $74,150, as such the combined proposed contracts for approval on this project are currently $371,150 and within budget; and
WHEREAS, future City funded efforts are anticipated to include final design, grant application efforts, and construction related to the completion of the intersection; and WHEREAS, this action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby finds:
1. The Fehr & Peers Proposal for providing 35 percent design and outreach services for the Hwy 116/West Cotati Avenue Safety Improvements Project is approved, and
2. The M-Group Proposal for environmental review services for the Hwy 116/West Cotati Avenue Safety Improvements Project is approved, and
3. The City Manager is authorized to execute the subject agreements and any needed amendments up to the approved project budget amount.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the October 25th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Information received after the agenda was posted.
Date: October 25, 2022
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.
Pursuant to City Council Policy 2021-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.
1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.
2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.
City Council Policy 2021-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected].
15.A
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