Cotati City Council
May 23, 2023

Check out the Treasury website here  for more information on the Federal Coronavirus State and Local Fiscal Recovery Funds.

Summary
The City of Cotati is projecting N/A of revenue in FY2024, which represents a 0% increase over the prior year. Budgeted expenditures are projected to increase by 0% or N/A to N/A in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2022 FY2023 FY2024
$0
$500K
$1M
$1.5M
$2M
Revenue by Fund
ARPA 2021
CDBG Grant
Fed-Coronavirus Local Fiscal
Recovery Fund $1,772,630 $0 $0 $0 -100%
Total CDBG Grant: $1,772,630 $0 $0 $0 -100%
Total ARPA 2021: $1,772,630 $0 $0 $0 -100%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs. FY2023
Adop. (% Change)
Expenditures by Fund
Expenditures for this one time grant are to be applied as a replacement of lost revenue due to COVID-19 impacts.

ARPA 2021
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs. FY2023
Adop. (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 217

11.a
Packet Pg. 395 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Transfer Out
Operating Transfer Out-ARPA
2021 $1,772,630 $0 $0 $0 -100%
Total Transfer Out: $1,772,630 $0 $0 $0 -100%
Total ARPA 2021: $1,772,630 $0 $0 $0 -100%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs. FY2023
Adop. (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 218

11.a
Packet Pg. 396 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) South
Sonoma
Business
Park
Assessment
District
Fund 215/224
This Agency fund is used to facilitate a special assessment debt service charged to land owners for the financing provided to develop the business park. In 2019, the City assisted in the refunding of the debt in order to leverage better interest rates for the community.

Summary
The City of Cotati is projecting $384K of revenue in FY2024, which is consistent with the prior year. Budgeted expenditures are projected to remain constant at $373K in FY2024. Revenues and expenditures are pass-through with the exception of the administrative cost reimbursements for the City.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$200K
$400K
$600K
$800K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 219

11.a
Packet Pg. 397 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
These revenues are generated based on property tax assessments needed to pay off the debt service. Calculations of the assessments are managed by an outside third party as coordinated with the administrative services department. No significant changes are anticipated for FY2023.

Budgeted and Historical Revenues by Source
Millions
Transfers In
Other Revenues
FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
Revenue Source
Other
Revenues $378,547 $369,913 $368,537 $373,006 $373,056 $384,000 2.9% Transfers In $269,820 $0 $0 $0 $0 $0 0%
Total Revenue
Source: $648,368 $369,913 $368,537 $373,006 $373,056 $384,000 2.9% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 220

11.a
Packet Pg. 398 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted and Historical Expenditures by Expense Type
Millions
Other Expense
Agency Fees
Administrative Fee
Contract Services
Debt Service
FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.2
$0.3
$0.4
Expense Objects
Contract
Services $2,000 $2,650 $2,350 $8,300 $8,300 $8,300 0%
Other Expense $0 $0 $926 $0 $0 $0 0%
Administrative
Fee $0 $3,750 $0 $3,750 $5,318 $5,651 6.3%
Debt Service $69,299 $114,823 $111,089 $356,456 $355,988 $355,878 0% Agency Fees $1,839 $5,007 $4,875 $4,500 $3,450 $3,700 7.2% Total Expense
Objects: $73,138 $126,230 $119,240 $373,006 $373,056 $373,529 0.1% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 221

11.a
Packet Pg. 399 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
Fund balance is anticipated to be zero, as both revenues and expenditures are pass-through.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 222

11.a
Packet Pg. 400 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Successor
Agency to The
Cotati
Community
Redevelopment
Agency
Fund 301
This fiduciary fund accounts for all of the assets, liabilities and financial activities of the Successor Agency to the City's former Redevelopment Agency that was dissolved effective February 1, 2012.

Summary
The City of Cotati is projecting $388.4K of revenue in FY2024, which represents a 19.9% increase over the prior year.

Budgeted expenditures are projected to decrease by 10.6% to $389.6K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 223

11.a
Packet Pg. 401 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
The revenues are derived based on Annual Recognized Obligation Payment schedules (ROPS) as submitted to the California State Department of Finance after approval by the County Oversight Board. These schedules include the outstanding bond payments, other debt service to the Cotati-Rohnert Park Unified School District and the Long Range Property Management Plan for the residual parcels managed by the former redevelopment agency.

Budgeted and Historical Revenues by Source
Millions
Debt Service
Transfers In
Recognized Obligation Payment Schedule (ROPS)
Other Revenues
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Revenue Source
Other Revenues $383,292 $362,932 $31,774 $388,424 $330,292 $388,424 17.6% Transfers In $0 $0 $0 $77,314 $77,314 $0 -100%
Recognized Obligation Payment
Schedule (ROPS) $800,288 $206,405 $455,911 $0 $0 $0 0%
Total Revenue Source: $1,183,580 $569,337 $487,685 $465,738 $407,606 $388,424 -4.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted Budget
FY2023
Estimate
FY2024
Proposed Budget
FY2023 Estimate
vs. FY2024
Proposed Budget
(% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 224

11.a
Packet Pg. 402 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
The tax allocation bonds held within the fund were refinanced after Department of Finance approval in 2020.

Budgeted Expenditures by Expense Type
Personnel Services (37.9%)
Debt Service (25%)
Obligations (15.5%)
Contract Services (15.2%)
Agency Fees (2.3%)
Utilities (1.3%)
Bond Discount (1.3%)
Payout (0.7%)
Disclosure Reports (0.6%)
Budgeted and Historical Expenditures by Expense Type
Millions
Repairs and Maintenance
Materials and Supplies
Other Expense
Disclosure Reports
Payout
Bond Discount
Utilities
Agency Fees
Contract Services
Obligations
Debt Service
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.2
$0.4
$0.6
$0.8
Expense Objects
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 225

11.a
Packet Pg. 403 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Personnel Services $215,620 $213,418 $37,569 $131,280 $135,890 $151,450 11.5% Payout $3,813 $6,514 $1,223 $2,730 $8,400 $2,800 -66.7% Materials and
Supplies $0 $0 $149 $32 $47 $102 117%
Contract Services $22,569 $22,334 $27,396 $54,592 $21,473 $60,690 182.6% Repairs and
Maintenance $5,002 $5,000 $0 $0 $0 $0 0%
Utilities $1,934 $2,361 $2,242 $2,400 $3,650 $5,154 41.2% Other Expense $5,339 $409 $4,672 $873 $1,368 $1,010 -26.2% Debt Service $407,301 $100,655 $122,878 $100,036 $195,419 $100,036 -48.8% Bond Discount $5,124 $180,001 $0 $5,124 $5,124 $5,124 0% Agency Fees $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 0% Disclosure Reports $2,500 $2,500 $2,850 $2,500 $2,500 $2,500 0% Obligations $56,707 $59,222 $61,788 $61,788 $64,405 $61,788 -4.1% Total Expense
Objects: $734,909 $601,415 $269,766 $370,355 $447,276 $399,654 -10.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Fund Balance
As this is a management fund for the recognized obligation payments, there are no expected fund balances retained.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 226

11.a
Packet Pg. 404 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Internal
Service
Funds
What is an Internal Service Fund?
According to the Government Finance Officers Association (GFOA), an internal service fund is any fund that is used to account for the financing of goods or services provided by one department or agency, to other departments or agencies of the governmental unit, or to other governmental units, on a cost reimbursement basis.

Currently, the City utilizes two such funds for these purposes. The Vehicle Replacement Fund (501) and the Compensated Absences Fund (502).

Summary
The City of Cotati is projecting $456.48K of revenue in FY2024, which represents a 12.3% increase over the prior year.

Budgeted expenditures are projected to decrease by 2.9% or $14K to $500.7K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$200K
$400K
$600K
$800K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 227

11.a
Packet Pg. 405 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Vehicle
Maintenance
and
Replacement
Fund 501
This is a City established fund to provide an ongoing funding source for scheduled replacement and ongoing maintenance of the City vehicles and equipment. It is funded from billings to other government wide funds based on their usage of vehicles and a set vehicle replacement schedule.

Summary
The City of Cotati is projecting $337K of revenue through funding provided by the General Fund and Enterprise Funds in FY2024. This revenue represents a 16% decrease over the prior year. Budgeted expenditures are projected to also decrease by 14.9% to $337K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$100K
$200K
$300K
$400K
$500K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 228

11.a
Packet Pg. 406 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenues are derived based on the calculation of replacement needs as allocated to the fund usage of said equipment over a fiscal year period. These revenues are subject to fluctuation when a council approved need arises that includes charging additional amounts to the related funds for additional procurement or rehabilitation needs for the vehicles or equipment in a given year.

Budgeted and Historical Revenues by Source
Millions
Transfers In
Other Revenues
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.2
$0.3
$0.4
$0.5
Revenue Source
Other
Revenues $208,714 $247,862 $58,122 $401,000 $401,000 $337,000 -16% Total Revenue
Source: $208,714 $247,862 $58,122 $401,000 $401,000 $337,000 -16% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 229

11.a
Packet Pg. 407 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Expenditures for this fund are directly related to the purchase or repairs of equipment and vehicles within the City managed fleet. Currently, the City is evaluating the possible replacement of internal combustion vehicles with all electric.  As such future expenditures for replacements may shift to increase purchase price while decreasing future maintenance and fuel costs.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Other Expense
Depreciation
Repairs and Maintenance
Capital Outlay
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$-0.2
$-0.1
$0
$0.1
$0.2
$0.3
$0.4
$0.5
Expense Objects
Repairs and
Maintenance $9,092 $2,775 $2,356 $35,000 $35,000 $35,000 0% Other Expense -$160,018 $0 $4,422 $0 $0 $0 0%
Debt Service $0 $0 $2,144 $0 $0 $0 0%
Capital Outlay $160,018 $0 $0 $361,000 $361,000 $302,000 -16.3% Depreciation $105,849 $110,160 $124,983 $0 $0 $0 0%
Total Expense
Objects: $114,941 $112,936 $133,906 $396,000 $396,000 $337,000 -14.9% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 230

11.a
Packet Pg. 408 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The City is taking proactive efforts to develop the fund balance to address future equipment and vehicle replacement needs in order to allow for better expense stability across all operating funds.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 231

11.a
Packet Pg. 409 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Compensated
Absences
Fund 502
This fund is designed to maintain the government wide compensated absences liability by billing out proportionate usage and balance to the appropriate funds and departments.

Summary
The City of Cotati is projecting $119.48K of revenue in FY2024, which is consistent with the prior year. Budgeted expenditures are also projected to increase by 37% to $163.48K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$100K
$200K
$300K
$400K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 232

11.a
Packet Pg. 410 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
For FY2023, we are continuing to use this fund to reduce outstanding deferred compensation unfunded liability, as well as removing this episodic expense from the annual operating budgets. In the near term, as long-standing employees approach retirement, we anticipate an increase in payouts for their unused compensated absence hours.

However, newer employees, and those who are hired to replace the retirees will have much lower accrual limits than longer-standing employees, and this will have the effect of further reducing this liability in the longer term.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Payout
FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
Expense Objects
Payout $103,447 $168,423 $170,114 $119,480 $119,480 $163,710 37% Debt Service $0 $0 $4,982 $0 $0 $0 0%
Total Expense
Objects: $103,447 $168,423 $175,096 $119,480 $119,480 $163,710 37% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 233

11.a
Packet Pg. 411 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The City is taking proactive efforts to develop the fund balance to address future personal payouts in order to allow for better expense stability across all operating funds.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$25K
$50K
$75K
$100K
$125K
$150K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 234

11.a
Packet Pg. 412 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital
Project/Grants
Funds
This page is provided as a summary of the Capital and Grants funds for the City. The primary purpose of these funds are to move city capital or other operating grants projects forward. This summary section is for presentational purposes only and the funds are strictly segregated within the financial system.

Summary
The City of Cotati is projecting $7.5M of revenue in FY2024, which represents a 40.0% decrease over the prior year.

Budgeted expenditures are projected to decrease by 59.3% to $7.5M in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$5M
$10M
$15M
$20M
Revenue by Fund
2024 Revenue by Fund
Capital Projects (100%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 235

11.a
Packet Pg. 413 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Revenue by Fund
Millions
Capital Projects
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
Capital Projects
Grants $1,128,100 $941,074 $272,970 $5,437,900 $5,552,501 $5,849,128 5.3% Capital Outlay $169,543 $174,590 $160,908 $179,100 $179,500 $184,500 2.8% Capital Projects $3,024,595 $2,091,706 $5,342,345 $6,845,300 $6,745,219 $1,454,000 -78.4% 2022A Project
Fund $0 $0 $2,002,210 $6,030,000 $0 $0 0%
Total Capital
Projects: $4,322,238 $3,207,369 $7,778,434 $18,492,300 $12,477,220 $7,487,628 -40% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 236

11.a
Packet Pg. 414 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Projected 2024 Revenues by Source
Transfers In (67.7%)
Grants (23.1%)
COPS GRANT-SLESA (6.7%)
Other Revenues (2.5%)
Budgeted and Historical Revenues by Source
Millions
CDBG Grant
Other Revenues

COPS GRANT-SLESA
Grants
Transfers In
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
Revenue Source
Other Revenues $208,233 $241,350 $187,126 $6,209,100 $180,250 $184,500 2.4% CDBG Grant $675,000 $500,891 $0 $1,277,900 $1,077,900 $0 -100% COPS GRANTSLESA $29,833 $171,368 $147,157 $50,000 $0 $500,000 N/A Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 237

11.a
Packet Pg. 415 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Transfers In $3,409,172 $2,293,761 $7,444,151 $10,955,300 $11,054,469 $5,083,214 -54% Grants $0 $0 $0 $0 $164,601 $1,719,914 944.9%
Total Revenue
Source: $4,322,238 $3,207,369 $7,778,434 $18,492,300 $12,477,220 $7,487,628 -40% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Expenditures by Fund
2024 Expenditures by Fund
Capital Projects (100%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 238

11.a
Packet Pg. 416 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Fund
Millions
Capital Projects
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
Capital Projects
Grants $1,128,100 $472,954 $272,970 $5,437,900 $5,480,321 $5,849,128 6.7% Capital Outlay $140,784 $200,000 $350,738 $150,000 $150,000 $200,000 33.3% Capital Projects $3,024,394 $2,089,773 $5,323,289 $6,944,800 $6,759,719 $1,454,000 -78.5% 2022A Project
Fund $0 $0 $311,480 $6,030,000 $6,030,000 $0 -100%
Total Capital
Projects: $4,293,278 $2,762,727 $6,258,476 $18,562,700 $18,420,040 $7,503,128 -59.3% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 239

11.a
Packet Pg. 417 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Capital Project (69.8%)
Capital Improvement Project (18.7%)
Economic Development (8%)
Transfer Out (2.7%)
Capital Outlay (0.7%)
Other Expense (0.2%)
Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Other Expense
Capital Outlay
Transfer Out
Economic Development
Capital Improvement Project
Capital Project
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
Expense Objects
Other Expense $0 $0 $0 $0 $112,421 $11,464 0%
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 240

11.a
Packet Pg. 418 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Debt Service $0 $0 $18,511 $0 $0 $0 0%
Capital Outlay $6,194 $215,689 $81,574 $596,000 $501,169 $50,000 585.1% Transfer Out $140,784 $200,000 $643,707 $6,180,000 $6,180,000 $200,000 197.7% Economic
Development $29,833 $312,749 $142,569 $160,000 $90,000 $600,000 128% Capital Project $1,098,267 $36,527 $74,446 $5,277,900 $5,277,900 $5,237,664 654% Capital Improvement
Project $3,018,200 $1,997,762 $5,297,669 $6,348,800 $6,258,550 $1,404,000 44.3% Total Expense Objects: $4,293,278 $2,762,727 $6,258,476 $18,562,700 $18,420,040 $7,503,128 153.2% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 241

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Packet Pg. 419 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital
Outlay
Fund 604
This fund is designed to account for the road impact fees and their use for streets capital improvement projects.

Summary
The City of Cotati is projecting $184.5K of revenue in FY2024, which is a 2.8% increase  from the prior year. Budgeted expenditures are projected to increase by 33.3%  to $200K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$100K
$200K
$300K
$400K
Revenue by Department
Budgeted and Historical Revenue by Department
Millions
General Government
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 242

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Packet Pg. 420 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenue
General
Government $169,543 $174,590 $160,908 $179,100 $179,500 $184,500 2.8% Total Revenue: $169,543 $174,590 $160,908 $179,100 $179,500 $184,500 2.8% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Expenditures by Expense Type
Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Transfer Out
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.2
$0.3
$0.4
Expense Objects
Debt Service $0 $0 $738 $0 $0 $0 0%
Transfer Out $140,784 $200,000 $350,000 $150,000 $150,000 $200,000 33.3% Total Expense
Objects: $140,784 $200,000 $350,738 $150,000 $150,000 $200,000 33.3% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 243

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Packet Pg. 421 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$-100000
$0
$100K
$200K
$300K
$400K
$500K
$600K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 244

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Packet Pg. 422 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital
Projects
Fund
Fund 605
This fund consists of various types of financial resources that are utilized to build, renovate, or purchase equipment, property, or facilities, including buildings, parks, information technology systems, and non water/sewer infrastructure and which are to be used to benefit the public.

Summary
The City of Cotati is projecting $1.41M of revenue in FY2024, which represents a 78.4% decrease over the prior year.

Budgeted expenditures are projected to decrease by 78.5% to $1.454M in FY2024.  For more detail please see the Capital Improvements section, and the Appendix.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$2M
$4M
$6M
$8M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 245

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Packet Pg. 423 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Projected 2024 Revenues by Source
Transfers In (100%)
Budgeted and Historical Revenues by Source
Millions
Other Revenues
Transfers In
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$2
$4
$6
$8
Revenue Source
Other
Revenues $201 $177 $686 $0 $750 $0 -100%
Transfers In $3,024,394 $2,091,529 $5,341,659 $6,845,300 $6,744,469 $1,454,000 -78.4% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 246

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Packet Pg. 424 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Total Revenue
Source: $3,024,595 $2,091,706 $5,342,345 $6,845,300 $6,745,219 $1,454,000 -78.4% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Expenditures by Fund
2024 Expenditures by Fund
Capital Projects (100%)
Budgeted and Historical Expenditures by Fund
Millions
Capital Projects
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$2
$4
$6
$8
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 247

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Packet Pg. 425 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital Projects $3,024,394 $2,089,773 $5,323,289 $6,944,800 $6,759,719 $1,454,000 -78.5% Total Capital
Projects: $3,024,394 $2,089,773 $5,323,289 $6,944,800 $6,759,719 $1,454,000 -78.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 248

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Packet Pg. 426 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) 2022A
Streets
Projects
Fund 610
This fund is designed to account for the construction of streets projects using the funding obtained from the 2022 Street debt service.

Summary
The City of Cotati receipted approximately $7M in tax-exempt debt for street improvements, which is included within the estimated actual budget for FY2022 and continued funding for projects through FY2023. These funds are to be fully expended within FY2023.  See the Capital Improvements section of the budget for more details.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2022 FY2023 FY2024
$0
$2M
$4M
$6M
$8M
Revenue by Department
Revenue
General Government $2,002,210 $6,030,000 $0 $0 0%
Total Revenue: $2,002,210 $6,030,000 $0 $0 0%
Name FY2022 Actual FY2023 Adopted Budget FY2023 Estimate FY2024 Proposed Budget FY2023 Estimate vs. FY2024 Proposed Budget (% Change)
Expenditures by Expense Type
Expense Objects
Debt Service $17,773 $0 $0 $0 0%
Transfer Out $293,707 $6,030,000 $6,030,000 $0 -100%
Total Expense Objects: $311,480 $6,030,000 $6,030,000 $0 -100% Name FY2022 Actual FY2023 Adopted Budget FY2023 Estimate FY2024 Proposed Budget FY2023 Estimate vs. FY2024 Proposed Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 249

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Packet Pg. 427 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

CAPITAL IMPROVEMENTS
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 250

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Packet Pg. 428 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital Improvements: One-year Plan
Total Capital Requested
$7,762,864
19 Capital Improvement Projects
Total Funding Requested by Department
TOTAL $7,762,864.00
Public Works - Govt. Buildings (3%) $250,000.00
Public Works - Parks (21%) $1,656,211.00
Public Works - Streets (58%) $4,529,253.00
Sewer (14%) $1,109,900.00
Water (3%) $217,500.00
Total Funding Requested by Source
TOTAL $7,687,864.00
Capital Outlay Funds (3%) $200,000.00
Enterprise - Sewer Capital (0%) $35,000.00
Enterprise - Sewer Capital Funds (11%) $853,700.00
Enterprise - Water Capital Funds (3%) $217,500.00
General Fund (55%) $4,240,021.00
Grants - Federal (15%) $1,177,200.00
Grants - State (7%) $531,250.00
Special Revenue - Streets Gas Tax (3%) $200,000.00
Special Revenue - Streets Measure M (1%) $75,000.00
Special Revenue - Streets RMRA (2%) $158,193.00
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 251

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Packet Pg. 429 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital Costs Breakdown
TOTAL $7,780,264.00
Capital Costs (100%) $7,762,864.00
Operational Costs (0%) $17,400.00
Cost Savings & Revenue Breakdown
TOTAL $1,000.00
Cost Savings (100%) $1,000.00
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 252

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Packet Pg. 430 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Public Works - Streets Requests
Itemized Requests for 2024
2024 Street Improvements Project $601,000
The Project includes rehabilitation and preservation of streets consisting of Ahlstrom Circle, Chritensen Court, Clothier Lane, Dorfman Drive, East School Street, Forno Way, Gilbert Court, Gilbert Way, Gilman Ranch Road, Gravenstein Way, Honor...

Bicycle Pedestrian Safety Improvements $50,000
Installation of bicycle, pedestrian, and vehicle safety improvements, to be completed by City Public Works staff or through minor construction contracts. Safety improvements will be informed by ongoing community input and recommendations of the...

Gateway Signage $83,000
This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza marquee to digital.  The marquee and post-mounted entry signs at minor streets entering Cotati will be designed and installed...

Highway 116/West Cotati Avenue Intersection Safety Improvements $544,000 The Project will realign and signalize the intrersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian...

Landscaping Improvements Projects $35,000
Annual planned landscaping improvements along roadways throughout the City. Projects are planned to coordinate with street paving improvement projects, but can vary depending on needs.

Redwood Drive and Cypress Avenue Pavement Rehabilitation $2,996,253 Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant...

Sidewalk Gap Closures $220,000
The Project constructs sidewalks to close gaps throughout the City and upgrades ADA ramps. The sections of roadways for the new sidewalks include portions of West Cotati Avenue and along West School Street between Clifford and Maple, to complete...

Total: $4,529,253
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 253

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Packet Pg. 431 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Public Works - Parks Requests
Itemized Requests for 2024
Cator Field/Park Improvements $100,000
To initiate design and implement improvements at Cator Park, including installation of a new dog park and volleyball courts.

Kotate Park Improvements $166,211
Implements Park Capital Plan improvements for Kotate Park,including replacement of park play equipment, relandscaping planter areas, new bollard lights, and restrooms.

Putnam Park Improvements $185,000
This project includes the design and construction of a Dog park, perimeter pathway and pedestrian bridge across the Laguna de Santa Rosa, baseball field fencing, and various related park amenities.

Sunflower Park Improvements Project $1,055,000
The project includes rebuilding the tennis/pickleball court, walkways, correcting site drainage, and design and installation of a play structure.

Veronda-Falletti Ranch Barns $150,000
Rebuild barns to expand the potential community programs and events centered on agricultural themes.

Total: $1,656,211
Public Works - Govt. Buildings Requests
Itemized Requests for 2024
Civic Center Parking Lot Improvements $250,000
Project is to reconfigure the Civic Center Complex parking lot to comply with City and State codes, for pedestrian safety, add parking spots, and add Level 2 EV chargers.

Total: $250,000
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 254

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Packet Pg. 432 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Water Requests
Itemized Requests for 2024
Construction Water ATM Project $75,000
This project consists of building a remote water dispensing station near Alder and Helman Lane to allow contractors building projects within Cotati to self-serve for construction water and remotely pay at the time of dispensing.  The current...

SCADA Water $100,000
Upgrades the SCADA server at the Corporation Yard and installs redundant server at City Hall.

Well 1A/Well 3 Treatment Renewal and Replacement $42,500 This Project is to address the highest priority renewal and replacement needs for treatment systems at the Well 1a and 3 sites.

Total: $217,500
Sewer Requests
Itemized Requests for 2024
Cypress Avenue Sewer Replacement $753,700
Replaces the aging pipeline in Cypress Avenue from W Sierra Ave to Nelson Lane. Timing is to have this work completed before Cypress gets repaved in Spring 2024.

SCADA Sewer $100,000
Replaces the SCADA server at the Corp Yard and provides for a redundant server at City Hall.

Wastewater System Emergency Generator Project $256,200
The City is seeking funding to purchase and install two fixed place generators to provide back-up power to two wastewater lift stations that serve critical functions in the City's ability to treat and convey wastewater. Both locations do not...

Total: $1,109,900
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 255

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Packet Pg. 433 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital Improvements: Multi-year Plan
Total Capital Requested
$57,702,068
41 Capital Improvement Projects
Total Funding Requested by Department
Public Works - Govt. Buildings Public Works - Parks
Public Works - Streets Sewer
Water
2024
2025
2026
2027
2028
$7,762,864.00
$19,445,704.00
$4,961,500.00
$5,587,000.00
$19,945,000.00
$0 $5M $10M $15M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 256

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Packet Pg. 434 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Total Funding Requested by Source
Capital Outlay Funds Enterprise - Sewer Capital
Enterprise - Sewer Capital Funds Enterprise - Water Capital Funds External Loan General Fund
Grants - Federal Grants - State
Special Revenue - Parks Measure M Special Revenue - Regional Traffic Mitigation Special Revenue - Sale Proceeds Special Revenue - Streets Gas Tax Special Revenue - Streets Measure M Special Revenue - Streets RMRA Special Revenue - Streets Traffic Impact Fee
2024
2025
2026
2027
2028
$7,687,864.00
$19,435,704.00
$5,061,500.00
$5,487,000.00
$19,945,000.00
$0 $5M $10M $15M
Capital Costs Breakdown
Capital Costs Operational Costs
2024
2025
2026
2027
2028
$7,780,264.00
$19,515,686.00
$5,087,709.00
$5,747,439.00
$20,164,844.00
$0 $5M $10M $15M $20M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 257

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Packet Pg. 435 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Cost Savings & Revenues
Cost Savings Revenue
2024
2025
2026
2027
2028
$2,500.00
$136,812.00
$197,556.00
$284,026.00
$311,479.00
$0 $80K $160K $240K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 258

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Packet Pg. 436 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Public Works - Streets Requests
Itemized Requests for 2024-2029
2024 Street Improvements Project $601,000
The Project includes rehabilitation and preservation of streets consisting of Ahlstrom Circle, Chritensen Court, Clothier Lane, Dorfman Drive, East School Street, Forno Way, Gilbert Court, Gilbert Way, Gilman Ranch Road, Gravenstein Way, Honor...
2025 Street Improvements Project $2,885,800
The Project includes rehabilitation of streets consisting of Amber Lane, Lasker Lane, Oretsky Way, Water Road, West Cotati Ave, Wilford Circle, Wilford Lane, Ahlstrom Drive, Marsh Way, Wilfornd Lane, and Locust Avenue. The Project consists of... 2027 Streets Improvements Project $2,400,000
The Project includes rehabilitation and preservation treatments of streets in the industrial area consisting of Aaron Street, Houser Street, Mercantile Drive, Portal Street, and Primero Court and are shown in the attached figure. The Project... 2028 Streets Improvements Project $500,000
The Project includes rehabilitation and preservation treatments of Saint Josephs Way and Santero Way and totals about a quarter mile.

Bicycle Pedestrian Safety Improvements $250,000
Installation of bicycle, pedestrian, and vehicle safety improvements, to be completed by City Public Works staff or through minor construction contracts. Safety improvements will be informed by ongoing community input and recommendations of the...

Class 1 Pathway Maintenance Project $555,000
Maintain and repair the Class 1 pathways along the Laguna de Santa Rosa and along West Cotati Avenue, between Maple and Richardson.

East Sierra EV Charging Station $1,050,000
Provides Level 3 (Fast Charging) electrical vehicle charging stations in the City's public parking lot on East Sierra Avenue (behind the fire station).

Gateway Signage $838,000
This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza marquee to digital.  The marquee and post-mounted entry signs at minor streets entering Cotati will be designed and installed...

Highway 116/West Cotati Avenue Intersection Safety Improvements $6,099,000 The Project will realign and signalize the intrersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian...

Landscaping Improvements Projects $175,000
Annual planned landscaping improvements along roadways throughout the City. Projects are planned to coordinate with street paving improvement projects, but can vary depending on needs.

Park and Ride Replacement Project $3,914,904
The City entered into a "Functional Replacement and Exchange Agreement Cotati Park and Ride" with Caltrans for the City to purchase the Park and Ride lot at the corner of Highway 116 and Old Redwood Highway providing the City construct...

Redwood Drive and Cypress Avenue Pavement Rehabilitation $4,496,253 Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant...

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 259

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Packet Pg. 437 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Sidewalk Gap Closures $955,000
The Project constructs sidewalks to close gaps throughout the City and upgrades ADA ramps. The sections of roadways for the new sidewalks include portions of West Cotati Avenue and along West School Street between Clifford and Maple, to complete...

Traffic Signal At William/George and Old Redwood Highway $980,000 This is a traffic impact fee study capital project and consists of installing a new traffic signal at the intersection of William Street/George Street and Old Redwood Highway. The project design was completed to a 65% level as part of the Traffic...

Valparaiso Avenue and Helman Lane Pavement Rehabilitation $2,000,000 Project rehabilitates Valparaiso Avenue from Cotati Creek to Fehler Lane and Helman Lane between Redwood Drive and the City Limits. Valparaiso Avenue has existing paving index ranging from 16 to 28 and is proposed for edge grind, dig outs, fabric...

Total: $27,699,957
Public Works - Parks Requests
Itemized Requests for 2024-2029
Cator Basketball Court Resurfacing $38,000
Project is to maintain Cator basketball courts by resurfacing them.

Cator Field/Park Improvements $100,000
To initiate design and implement improvements at Cator Park, including installation of a new dog park and volleyball courts.

Civic Center Park Capital Improvements - Phase 1 $1,133,000 The 2019 Parks Capital Plan presents a concept proposal for improvements and has them depicted in 3 phases: Phase 1 is the ball field, grass area behind the police station, and the basketball courts, Phase 2 is the paved area between the Community...

Kotate Park Improvements $166,211
Implements Park Capital Plan improvements for Kotate Park,including replacement of park play equipment, relandscaping planter areas, new bollard lights, and restrooms.

La Plaza Reunification $15,655,000
The Project is to meet a core objective of the City’s Downtown Specific Plan, to transform La Plaza Park “into a substantial and highly noticeable community focal point”. Key to this transformation is to reunify the park by...

Putnam Park Improvements $1,138,000
This project includes the design and construction of a Dog park, perimeter pathway and pedestrian bridge across the Laguna de Santa Rosa, baseball field fencing, and various related park amenities.

Sunflower Park Improvements Project $1,055,000
The project includes rebuilding the tennis/pickleball court, walkways, correcting site drainage, and design and installation of a play structure.

Veronda-Falletti Ranch Barns $1,502,000
Rebuild barns to expand the potential community programs and events centered on agricultural themes.

Total: $20,787,211
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 260

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Packet Pg. 438 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Public Works - Govt. Buildings Requests
Itemized Requests for 2024-2029
Civic Center Parking Lot Improvements $250,000
Project is to reconfigure the Civic Center Complex parking lot to comply with City and State codes, for pedestrian safety, add parking spots, and add Level 2 EV chargers.

Total: $250,000
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 261

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Packet Pg. 439 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Water Requests
Itemized Requests for 2024-2029
BP-1: Cypress Tank Booster Pumps $645,000
This project will add booster pumps for the new Cypress Pressure Zone.

Construction Water ATM Project $75,000
This project consists of building a remote water dispensing station near Alder and Helman Lane to allow contractors building projects within Cotati to self-serve for construction water and remotely pay at the time of dispensing.  The current...

Distribution System Monitoring $130,000
This project adds telemetry points on all distribution system production inputs (Sonoma Water Turnouts, City wells), as well as potentially some nodes within the distribution system zones.  The instrumentation is intended to measure realtime...

P-1: Portal Street, Mercantile, Aaron Main Replacement $1,465,500 This project replaces approximately 2,100 feet of existing undersized mains in the industrial area to improve fire flows.

P-3, 4: Cypress Tank New Water Main $1,080,000
This project involves the construction of approximately 2,100 feet of new main at locations to improve pressure by creating a new pressure zone.

P-5: Sycamore Lane Water Main Replacement $485,000
This project replaces approximately 600 feet of existing undersized main at this location to improve fire flows.

SCADA Water $100,000
Upgrades the SCADA server at the Corporation Yard and installs redundant server at City Hall.

T-1: New Cypress Storage Tank $2,320,000
Replaces the Cypress Water Storage Tank. The old Cypress tank was taken out of service when the W Sierra tank was brought on-line due to different water operating levels. The new tank will increase the 100k gallon capacity to approximately 700k...

Well 1A/Well 3 Treatment Renewal and Replacement $42,500 This Project is to address the highest priority renewal and replacement needs for treatment systems at the Well 1a and 3 sites.

Well No. 4 $50,000
Concept design and preliminary exploration for a new 4th groundwater well. Does not include well installation.

West Sierra Tank Recoating $762,000
This project will recoat the interior and exterior of the existing West Sierra Tank.

Total: $7,155,000
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 262

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Packet Pg. 440 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Sewer Requests
Itemized Requests for 2024-2029
Cypress Avenue Sewer Replacement $753,700
Replaces the aging pipeline in Cypress Avenue from W Sierra Ave to Nelson Lane. Timing is to have this work completed before Cypress gets repaved in Spring 2024.

Manhole Lateral Repair/Improvement $200,000
Continued repair of manholes and lateral connections in sewer lines to limit excess storm water flowing into system.

SCADA Sewer $100,000
Replaces the SCADA server at the Corp Yard and provides for a redundant server at City Hall.

Sewer Pipeline Repairs $500,000
Project is to address sewer defects identified in the sewer videos conducted for the Inflow and Infiltration Reduction Project. The order of the repairs is to be determined at a later date to coordinate with street paving projects.

Wastewater System Emergency Generator Project $256,200
The City is seeking funding to purchase and install two fixed place generators to provide back-up power to two wastewater lift stations that serve critical functions in the City's ability to treat and convey wastewater. Both locations do not...

Total: $1,809,900
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 263

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Packet Pg. 441 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) DEBT
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 264

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Packet Pg. 442 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Government-wide Debt Overview
The City has the following types of debt:

Direct Debt
Streets Improvements Tax Exempt Lease Obligation Bonds 2022A represents a tax-exempt bond issuance of an amount up to $7,700,000 used to fund critical city street improvement projects at a low interest rate of 2.45% per annum and matures in 2041.

Pension Taxable Lease Obligation Bonds 2022B represents a $4,000,000 unfunded pension obligation refunding debt whereby the City paid down the CalPERS obligations with a locked 3.33% interest per annum. and matures in 2036.

Pass-through Debt
Assessment District Debt with No City Commitment totaling $5.7M and maturing in 2034 Successor Agency Debt Service for Recognized Obligation Payment Schedules Cotati-RP Unified School District payments total debt of $864K maturing in 2033.

Tax allocation refunding bond, Series 2020 with total Debt Service of $7.7M maturing in 2036 Inter-Government Loans
In-Lieu Housing Loan to Sewer total debt service $826K maturing in 2039 General Fund Loans to Water and Sewer for their portion of the Unfunded Pension Liability Additional Discretionary Payment. Total payment for each fund is approximately Pension Obligations
Unfunded Liability Pension Obligations with a net pension liability of $10.5M as of June 30, 2021 $1,902,584
$577,113 (43.54% vs. 2023 year)
The City records and disburses monies used to repay annual principal and interest, fees, anticipated new debt, and administrative fees on City issued debt through debt service types of funds.

The General Long-Term Debt accounts for the payment of debt service on the City's General Obligation. The utility funds account for all debt associated with the Water and Sewer utilities activity. These debts account for the accumulation of resources and payment of general long-term debt principal.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 265

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Packet Pg. 443 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Debt by Fund
Private Purpose Trust (43.6%)
Debt Service (42.6%)
Agency Fund (13.8%)
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 % Change All Funds Actual Proposed
Budget
Forecasted Forecasted Forecasted Forecasted Forecasted FY2023 vs FY2024
General $3,993 $0 $0 $0 $0 $0 $0 0%
Agency Fund $248,349 $255,675 $263,218 $278,977 $278,977 $287,207 $295,679 3% Private Purpose
Trust
$161,825 $259,822 $829,392 $827,921 $848,571 $853,413 $856,933 219.2% Debt Service $0 $809,974 $809,974 $809,974 $809,979 $699,970 $809,965 0% Total All Funds: $414,167 $1,325,471 $1,902,584 $1,916,872 $1,937,527 $1,840,590 $1,962,577 43.5% Debt Service
F…
FY2025FY2027FY2029FY2031FY2033FY2035FY2037FY2039
FY2041
FY2023 FY2024 FY2025 FY2026 FY2027 FY2042
Debt Service — — — — — —
Lease Debt Service Fund $809,974 $809,974 $809,974 $809,979 $699,970 $484,048 Total Debt Service: $809,974 $809,974 $809,974 $809,979 $699,970 $484,048 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 266

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Packet Pg. 444 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Private Purpose Trust
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 % Change Private Purpose Trust — — — — — — — FY2023 vs FY2024
Successor Agency $161,825 $259,822 $829,392 $827,921 $848,571 $853,413 $856,933 219.2% Total Private Purpose Trust: $161,825 $259,822 $829,392 $827,921 $848,571 $853,413 $856,933 219.2% Agency Fund
F…
FY2022FY2024FY2026FY2028FY2030FY2032FY2034
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 % Change Agency Fund — — — — — — — FY2023 vs FY2024
SSBP Series 2019 $248,349 $255,675 $263,218 $278,977 $278,977 $287,207 $295,679 3% Total Agency Fund: $248,349 $255,675 $263,218 $278,977 $278,977 $287,207 $295,679 3% Debt Limits
The City Council has approved a debt policy contained in the appendix of the City's adopted budget, which includes parameters for entering into debt obligations. State law sets the bonded debt limit for General Obligation bonds at 15% of the total assessed valuation of all the real and personal property within the City. As of June 30, 2022, the City's total debt limit capacity was $6.6 million, of which the City has no General Obligation bonds.

Long-term Obligations
Special Assessment Bonds with Governmental Commitment ‐ South Sonoma Business Park The special assessment bonds were issued in an original amount of $5,875,000 for the purpose of facilitating a wetlands mitigation project. The bonds are secured solely by assessments levied against property owners within the assessment district and from monies on deposit in a reserve fund. The City has no obligation to advance funds for payment of bond debt service. Due to the decrease in bond interest rates the City assisted in the bond refunding which was completed in July 2019 reducing the interest rate from 6.5% to 2.95%, reducing the total debt service paid by property owners within the District by approximately $1,340,000 over the remaining life of the bonds.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 267

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Packet Pg. 445 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

SUPPLEMENTAL STATISTICAL

INFORMATION
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 268

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Packet Pg. 446 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

TAXABLE SALES BY CATEGORY
Sources: State Board of Equalization, California Department of Taxes and Fees Administration, State Controller's Office, The HdL Companies Note: Due to confidentiality issues, the names of the ten largest revenue payers are not available. The categories presented are intended to provide alternative information regarding the sources of the City's revenue.

FISCAL YEAR 2021-2022 - TOP 25 SALES TAX PRODUCERS
* Firms Listed Alphabetically
Period: July 2021 – March 2022
Sources: State Board of Equalization, California Department of Taxes and Fees Administration, State Controller's Office, The HdL Companies City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 269

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Packet Pg. 447 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) COMPARATIVE FISCAL YEAR 2011-2012 - TOP 25 SALES TAX

PRODUCERS
Firms Listed Alphabetically
Period: July 2011 - June 2012
Sources: State Board of Equalization, California Department of Taxes and Fees Administration , State Controller's Office, The HdL Companies City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 270

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Packet Pg. 448 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) PROPERTY TAX USE CATEGORY SUMMARY - FISCAL YEAR 2021-2022

PROPERTY TAX DOLLAR BREAKDOWN
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 271

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Packet Pg. 449 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) 2021-2022 ROLL SUMMARY - Taxable Property Values

NET TAXABLE ASSESSED VALUE HISTORY
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 272

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Packet Pg. 450 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

ASSESSED VALUE OF TAXABLE PROPERTY
Notes:

Exempt values are not included in Total. In 1978 the voters of the State of California passed Proposition 13 which limited taxes to a total maximum rate of 1%, based upon the assessed value of the property being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum of 2%). With few exceptions, property is only reassessed as a result of new construction activity or at the time it is sold to a new owner. At that point, the property is reassessed based upon the added value of the construction or at the purchase price (market value) or economic value of the property sold. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above.

FISCAL YEAR 2021-22 - TOP TEN PROPERTY TAXPAYERS
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 273

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Packet Pg. 451 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) COMPARATIVE FISCAL YEAR 2011-2012 - TOP TEN PROPERTY

TAXPAYERS

DIRECT & OVERLAPPING PROPERTY TAX RATES
Notes:
¹In 1978, California voters passed Proposition 13 which set the property tax rate at a 1.00% fixed amount. This 1.00% is shared by all taxing agencies for which the subject property resides within. In addition to the 1.00% fixed amount, property owners are charged taxes as a percentage of assessed property values for the payment of any voter approved bonds.
²Overlapping rates are those of local and county governments that apply to property owners within the City. Not all overlapping rates apply to all property owners. ³City's Share of 1% Levy is based on the City's share of the general fund tax rate area with the largest net taxable value within the City. The ERAF portion of the City's Levy has been subtracted where known.
⁴Redevelopment Rate is based on the largest RDA tax rate area and only includes rate(s) from indebtedness adopted prior to 1989 per California State statute. RDA direct and overlapping rates are applied only to the incremental property values. The approval of ABX1 26 eliminated Redevelopment from the State of California for the fiscal year 2012/13 and years thereafter.
⁵Total Direct Rate is the weighted average of all individual direct rates applied by the City/Agency preparing the statistical section information and excludes revenues derived from aircraft. Beginning in 2013/14 the Total Direct Rate no longer includes revenue generated from the former redevelopment tax rate areas. Challenges to recognized enforceable obligations are assumed to have been resolved during 2012/13. For the purposes of this report, residual revenue is assumed to be distributed to the City/Agency in the same proportions as general fund revenue.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 274

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Packet Pg. 452 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

HISTORICAL CITY STATISTICS
Notes and Data Sources:

Population: California State Department of Finance. Unemployment Data: California Employment Development Department 2000-2009 Income, Age, and Education Data: ESRI - Demographic Estimates are based on the last available Census. Projections are developed by incorporating all the prior census data released to date.

Demographic Data is totaled from Census Block Groups that overlap the City's boundaries 2010 and later - Income, Age and Education Data - US Census Bureau, most recent American Community Survey

PERSONAL INCOME AND UNEMPLOYMENT

EDUCATION LEVEL
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 275

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Packet Pg. 453 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

APPENDIX
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 276

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Packet Pg. 454 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Acronyms Table
Below is a list of general acronyms used by the City. Please see the full definition of any term within the Glossary of Budget Terms.

ABBREVIATED
FORM

FULL NAME

ACFR ANNUAL COMPREHENSIVE FINANCIAL REPORT

ACH AUTOMATED CLEARING HOUSE

ADA AMERICANS WITH DISABILITIES ACT
CalPERS CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM

COLA COST OF LIVING ADJUSTMENT

CPI CONSUMER PRICE INDEX

ERAF EDUCATIONAL REVENUE AUGMENTATION FUND

FPPC FAIR POLITICAL PRACTICES COMMISSION

FTE FULL-TIME EQUIVALENT

FY FISCAL YEAR

GAAP GENERALLY ACCEPTED ACCOUNTING PRINCIPLES

GASB GOVERNMENTAL ACCOUNTING STANDARDS BOARD

GFOA GOVERNMENT FINANCE OFFICERS ASSOCIATION

ICMA INTERNATIONAL CITY MANAGEMENT ASSOCIATION

LTP LAGUNA TREATMENT PLANT

LOCC LEAGUE OF CALIFORNIA CITIES

MOU MEMORANDUM OF UNDERSTANDING

MTC METROPOLITAN TRANSPORTATION COMMISSION

OPEB OTHER POST-EMPLOYMENT BENEFITS

PCI PAVEMENT CONDITION INDEX

PERS PUBLIC EMPLOYEES RETIREMENT SYSTEM

RPTT REAL PROPERTY TRANSFER TAX

RPTTF REDEVELOPMENT PROPERTY TAX TRUST FUND

RFP REQUEST FOR PROPOSAL

SCTA SONOMA COUNTY TRANSPORTATION AUTHORITY

SMART SONOMA MARIN AREA RAIL TRANSIT PROJECT

TOT TRANSIENT OCCUPANCY TAX
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 277

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Packet Pg. 455 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Glossary of Budget Terms
Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit.

Accounting System: The total structure of records and procedures that identify, record, classify, and report information on the financial position and operations of a governmental unit or any of its funds, account groups, and organizational components.

Accrual: Are the recording of revenues earned or expenses incurred which impact net income, although cash has not yet exchanged hands.

Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest) Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule.

Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes. An appropriation is usually limited in amount and as to the time period within which it may be expended.

Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities. Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS.

Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes.

Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management tool in evaluating the fiscal performance of a community.

Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b) explanatory comments as to application of auditing procedures; (c) findings and opinions. It is almost always accompanied by a management letter which contains supplementary comments and recommendations.

Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs.

Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date.

Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement (e.g., water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements. The proportionate share may be paid in full or the property owner may request that the assessors apportion the betterment over 20 years. Over the life of the betterment, one year’s apportionment along with one year’s committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid.

Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a specified sum of money, alternately referred to as face value, par value or bond principal, to the buyer of the bond on a specified future date (maturity date), together with periodic interest at a specified rate. The term of a bond is always greater than one year. (See Note)
Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond issue. It shows the amount of interest and principal coming due each date and all other pertinent information concerning the bond issue.

Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a project, any remaining balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded by the community's legislative body to be removed from the community's books.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 278

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Packet Pg. 456 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit.

Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation, and willingness of the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps prospective investors determine the level of risk associated with a given fixed-income investment. Rating agencies, such as Moody's and Standard and Poors, use rating systems, which designate a letter or a combination of letters and numerals where AAA is the highest rating and C1 is a very low rating.

Budget: A plan for allocating resources to support particular services, purposes and functions over a specified period of time. (See Performance Budget, Program Budget)
Capital Assets: All real and tangible property used in the operation of a government, which is not easily converted into cash, and has an initial useful life extending beyond a single financial reporting period. Capital assets include land and land improvements; infrastructure such as roads, bridges, water and sewer lines; easements; buildings and building improvements; vehicles, machinery and equipment. Communities typically define capital assets in terms of a minimum useful life and a minimum initial cost. (See Fixed Assets)
Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements. Among other information, a capital budget should identify the method of financing each recommended expenditure, i.e., tax levy or rates, and identify those items that were not recommended. (See Capital Assets, Fixed Assets) Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits.

Cash Management: The process of monitoring the ebb and flow of money in and out of municipal accounts to ensure cash availability to pay bills and to facilitate decisions on the need for short- term borrowing and investment of idle cash.

Certificate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its face that the amount of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain specified time, or upon notice in writing.

Classification of Real Property: Assessors are required to classify all real property according to use into one of four classes:
residential, open space, commercial, and industrial. Having classified its real property, local officials are permitted to determine locally, within limitations established by statute and the Commissioner of Revenue, what percentage of the tax burden is to be borne by each class of real property and by personal property owners.

Collective Bargaining: The process of negotiating workers' wages, hours, benefits, working conditions, etc., between an employer and some or all of its employees, who are represented by a recognized labor union, regarding wages, hours and working conditions.

Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services.

The index is often called the "cost-of-living index."
Cost-Benefit Analysis: A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives.

Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value (i.e., debt as a percentage of assessed value, debt per capita, etc.). Sometimes, debt burden refers to debt service costs as a percentage of the total annual budget.

Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and interest on any particular bond issue.

Depreciation: The expiration in the service life of capital assets attributable to wear and tear, deterioration, action of physical elements, inadequacy or obsolescence.

Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments that are chargeable to, but not yet paid from, a specific appropriation account.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 279

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Packet Pg. 457 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or services. It allows a community to demonstrate to the public the portion of the total cost of a service that is recovered through user charges and the portion that is subsidized by the tax levy, if any. With an enterprise fund, all costs of service delivery--direct, indirect, and capital costs—are identified. This allows the community to recover total service costs through user fees if it chooses. Enterprise accounting also enables communities to reserve the "surplus" or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport services.

Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject to local taxation.

Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represents funding sources necessary to support a community's annual budget. (See Local Receipts) Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is available to particular categories of property or persons upon the timely submission and approval of an application to the assessors. Properties exempt from taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who may qualify for exemptions include disabled veterans, blind individuals, surviving spouses, and seniors.

Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget.

Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and other funds. These include pension (and other employee benefits) trust funds, investment trust funds, private- purpose trust funds, and agency funds.

Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions or circumstances.

Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service costs or interest on loans.

Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day.

The primary factor creating float is clearing time on checks and deposits. Delays in receiving deposit and withdrawal information also influence float.

Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying such pledges are usually referred to as general obligation or full faith and credit bonds.

Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or attaining certain objectives in accordance with specific regulations, restrictions, or limitations.

Fund Accounting: Organizing financial records into multiple, segregated locations for money. A fund is a distinct entity within the municipal government in which financial resources and activity (assets, liabilities, fund balances, revenues, and expenditures) are accounted for independently in accordance with specific regulations, restrictions or limitations. Examples of funds include the general fund and enterprise funds. Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds.

GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria for the form and content of governmental financial statements. GASB 34 requires a report on overall financial health, not just on individual funds. It requires more complete information on the cost of delivering value estimates on public infrastructure assets, such as bridges, roads, sewers, etc. It also requires the presentation of a narrative statement of the government's financial performance, trends and prospects for the future.

GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity accounts for and reports other post-employment benefits in its accounting statements. Through actuarial analysis, municipalities must identify the true costs of the OPEB earned by employees over their estimated years of actual service.

General Fund: The fund used to account for most financial resources and activities governed by the normal appropriation process.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 280

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Packet Pg. 458 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority.

Governing Body: A board, committee, commission, or other executive or policymaking body of a municipality or school district.

Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds.

Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months.

Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always expressed in annual terms.

Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term does not include fixed assets used in governmental operations.

Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as opposed to a program budget.

Local Aid: Revenue allocated by the state or counties to municipalities and school districts.

Major Funds: governmental or enterprise funds whose revenues, expenditures/expenses, assets, or liabilities (excluding extraordinary items) are at least 10 percent of the corresponding totals for all governmental or enterprise funds and at least 5 percent of the aggregate amount for all governmental and enterprise funds. Any other fund may be reported as a major fund if the government's officials believe that the fund is particularly important to financial statement users.

Maturity Date: The date that the principal of a bond becomes due and payable in full.

Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e., municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state and agencies of the state.

Nonmajor Funds: All governmental or enterprise funds that do not meet the criteria to be defined as a major fund.

Note: A short-term loan, typically with a maturity date of a year or less.

Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as “personal services,” “expenses,” or “capital outlay.”
Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer. The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus.

Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year.

Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a regional school district, regional transit authority, etc.

Performance Budget: A budget that stresses output both in terms of economy and efficiency.

Principal: The face amount of a bond, exclusive of accrued interest.

Program: A combination of activities to accomplish an end.

Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on output.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 281

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Packet Pg. 459 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Purchased Services: The cost of services that are provided by a vendor.

Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable to the issuer.

Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen expenditures.

Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that program will depend on the assessors’ analysis and consideration of many factors, including, but not limited to, the status of the existing valuation system, the results of an in-depth sales ratio study, and the accuracy of existing property record information.

Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid.

RANs are full faith and credit obligations.

Revenue Bond: A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation.

Revolving Fund: Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the service.

Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure.

Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may be appropriated for any lawful purpose.

Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves.

Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of assessed valuation of taxable real and personal property.

Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property taxes are overdue.

Trust Fund: In general, a fund for money donated or transferred to a municipality with specific instructions on its use. As custodian of trust funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the commissioners of trust funds or by the community's legislative body. Both principal and interest may be used if the trust is established as an expendable trust. For nonexpendable trust funds, only interest (not principal) may be expended as directed.

Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or used as part of the bank’s reserves and they are not available for disbursement.) Undesignated Fund Balance: Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved, and are therefore available for expenditure once certified as part of free cash.

Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets exceed liabilities and restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not, however, available for appropriation in full because a portion of the assets listed as "accounts receivable" may be taxes receivable and uncollected. (See Free Cash)
Valuation (100 Percent): The legal requirement that a community’s assessed value on property must reflect its market, or full and fair cash value.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 282

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Packet Pg. 460 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Information received after the agenda was posted.

Date: May 23, 2023
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2021-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2021-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected].

17.A
Packet Pg. 461