Agenda packet — Cotati City Council, May 23, 2023 (part 1 of 2)

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday May 23, 2023
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes, and recordings are posted on the City’s Meeting Portal at www.cotaticity.org.

For questions about the agenda of to receive the City Council agenda by email, contact the Deputy City Clerk at [email protected] or (707) 665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber, and, as a courtesy, participate virtually through Zoom Online video conferencing, and will be available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/82264910796?pwd=M1RWN25oY3RpcHU1bm5Oa1hNa3RiQT09 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 822 6491 0796
Passcode: 029353
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting. ###
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA during the City’s posted business hours.

Cotati City Council Agenda May 23, 2023

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Disabled Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at [email protected], or (707) 665-3622, at least 48 hours in advance of the meeting.

Closed Captioning/Live Transcription: This meeting will be transcribed live via the Zoom platform. Zoom attendees running Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal Zoom screen.

Learn more at https://support.zoom.us by searching “closed captions.” Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum of conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2021-01 III.B.1.)
Public Comment (Action Items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action Items): Public comment on non-action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy is available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the Deputy City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the Deputy City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER
Members of the public may participate in the meeting at City Hall, 201 W Sierra Ave, or online by pasting the following link into your web browser:
https://us02web.zoom.us/j/82264910796?pwd=M1RWN25oY3RpcHU1bm5Oa1hNa 3RiQT09

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - MAY 9, 2023 6:00 PM Cotati City Council Agenda May 23, 2023

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5. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.

D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, Nixle, and Nextdoor.

6. PROCLAMATIONS
A. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI DECLARING JUNE 12TH WOMEN VETERANS DAY
B. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI

PROCLAIMING THE MONTH OF JUNE AS PRIDE MONTH

7. APPROVAL OF FINAL AGENDA (ACTION)

8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2021-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar.

The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested.

Cotati City Council Agenda May 23, 2023

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9. CONSENT CALENDAR (ACTION)
A. RESOLUTION OF INTENT TO APPROVE THE PRELIMINARY

ENGINEER'S REPORT FOR THE LANDSCAPE AND LIGHTING

ASSESSMENT DISTRICT, LEVY AND COLLECT ANNUAL

ASSESSMENTS, AND SET THE TIME AND DATE OF THE PUBLIC

HEARING FOR THE COTATI LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT FOR FISCAL YEAR 2023/24.

It is recommended that the City Council of the City of Cotati adopt a resolution of intent to levy and collect annual assessments, approve the Preliminary Engineer's Report and set the time and date of the Public Hearing for the City of Cotati Landscaping and Lighting Assessment District for Fiscal Year 2023/24.

B. APPROVAL OF 2023 COTATI ACCORDION FESTIVAL AND

ASSOCIATED STREET CLOSURES
It is recommended that the City Council adopt a resolution approving the 2023 Accordion Festival including the sale of alcoholic beverages on public property, amplified music, and the temporary closure of certain public streets.

C. ACCEPTANCE OF JAMIE LANE PUBLIC IMPROVEMENTS
It is recommended the City of Cotati City Council adopt a resolution accepting the Jamie Lane Subdivision Public Improvements and authorizing the City Clerk to record the notice of completion and to release any Subdivision Improvement Agreement Securities upon the passage of 35 days of noticing with no protests.

D. ADOPTION OF THE CITY WIDE SALARY SCHEDULE FOR FISCAL YEAR 2023/24
It is recommended that the City Council adopt the fiscal year 2023/24 salary schedule, as updated per the current City labor agreements.

E. ADOPTION OF A RESOLUTION APPROVING THE ANNUAL
APPROPRIATIONS (GANN) LIMIT FOR FISCAL YEAR 2023/24.

It is recommended that the City Council Adopt a Resolution Approving the annual appropriations limit for the City of Cotati Fiscal Year 2023/24.

F. CONSIDER APPROVAL OF A REIMBURSEMENT AGREEMENT WITH

SONOMA WATER FOR SERVICES AND MATERIALS FOR

IMPLEMENTATION AND ADMINISTRATION OF THE CITY'S WATER

USE EFFICIENCY PROGRAM
It is recommended the City of Cotati City Council by motion approve a reimbursement agreement with Sonoma Water for the City's Water Use Efficiency Program and authorize the City Manager to execute the agreement.

G. APPROVAL OF THE NORTH BAY THEATRICS 2023 FREE SUMMER THEATRE IN THE PARK SERIES IN LA PLAZA PARK.

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It is recommended that the City Council adopt a resolution approving the North Bay Theatrics 2023 Free Summer Theatre in the Park Series in La Plaza Park.

H. PURCHASE AND INSTALLATION OF EQUIPMENT AND

INFRASTRUCTURE TO SUPPORT WIRELESS INTERNET ACCESS AT LA PLAZA PARK.

It is recommended the City of Cotati City Council approve by motion the quote for services from KLH Consulting for the product purchases and professional services installation and configuration to provide public wireless internet in La Plaza Park.

10. DIRECTION ON FUTURE AGENDA ITEMS

11. REGULAR AGENDA (ACTION)
A. RECOGNITION OF FORMER PLANNING COMMISSIONERS HANCOCK

AND MOORE
It is recommended that the City Council adopt a resolution recognizing former Planning Commissioners Hancock and Moore for their long service to the community.

B. PRESENTATION ON DESIGNS FOR ACCESSORY DWELLING UNITS (ADUS)
It is recommended by the Community Development Department that the City Council receive a presentation on the pre-reviewed designs for Accessory Dwelling Units (ADUs) available through the Napa Sonoma ADU Center, and provide feedback to staff on the designs to receive promotion through the City’s ADU outreach program.

C. INTERIM PROCESS FOR CEREMONIAL FLAGS
It is recommended that the City Council discuss and if desired, adopt a motion providing direction to staff on the interim process for managing ceremonial flags.

D. ADOPTION OF RESOLUTIONS APPROVING THE FISCAL YEAR 2023/24 BUDGET
It is recommended that the City Council Adopt a Resolution Approving the City of Cotati Budget for Fiscal Year 2023/24.

12. CITY MANAGER'S REPORT

13. CITY COUNCIL MEMBER REPORTS

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

15. CLOSED SESSION
Cotati City Council Agenda May 23, 2023

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A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT
TO GOVERNMENT CODE SECTION 54956.8. PROPERTY: 147 ST. JOSEPH WAY, COTATI. CITY NEGOTIATOR: CITY MANAGER. NEGOTIATING PARTY: COTATI HOTEL, LLC. UNDER NEGOTIATION: TERMS OF
PAYMENT OF SALE OF PROPERTY.

16. REPORT OUT OF CLOSED SESSION

17. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

18. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City's website, bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot, on or before May 19, 2023.
/s/ Kevin Patterson, Deputy City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday May 9, 2023
6:00 PM REGULAR MEETING

1. CALL TO ORDER
Mayor Harvey called the meeting to order at 6:00pm.

2. ROLL CALL
Attendee Name Title Status
Susan Harvey Mayor Present
Laura Sparks Vice Mayor Present
Ben Ford Councilmember Present
Sylvia Lemus Councilmember Present
Kay Rivers Councilmember Present
Staff present: City Attorney John Bakker, City Manager Damien O’Bid, Deputy City Clerk Kevin Patterson, Police Chief Michael Parish, Director of Public Works/City Engineer Craig Scott, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Recreation Manager Ashley Wilson, Senior Planner JP Harries

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - APR 25, 2023 6:00 PM RESULT: ACCEPTED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Harvey, Sparks, Ford, Lemus, Rivers
No public comment.

5. ANNOUNCEMENTS

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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes May 9, 2023

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A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

6. PROCLAMATIONS
A. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI DECLARING MAY 2023 AS BIKE TO WORK MONTH
Eris Weaver from the Sonoma County Bike Coalition accepted the proclamation.

Councilmembers comment.

No public comment.

7. APPROVAL OF FINAL AGENDA (ACTION)
No changes.

8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
No public comment.

9. CONSENT CALENDAR (ACTION)
Mayor Harvey announced she would recuse herself from the vote on Item 9B, as she lives near the project.

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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes May 9, 2023

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Councilmember Rivers requested to pull Item 9E.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Harvey, Sparks, Ford, Lemus, Rivers
A. PURCHASE OF A PRE-MANUFACTURED CONSTRUCTION WATER

FILLING STATION
B. CYPRESS SEWER REPAIR DESIGN AGREEMENT
RESULT: ADOPTED [4 to 0]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Sparks, Ford, Lemus, Rivers
RECUSED: Harvey
Mayor Harvey recused due to proximity to her residence.

C. ANNUAL CANCELLATION OF CITY COUNCIL MEETINGS AND

HOLIDAY CLOSURE OF CITY HALL
D. APPROVAL OF A MINOR CONSTRUCTION AGREEMENT WITH DC
ELECTRIC, INC. TO INSTALL BICYCLE AND PEDESTRIAN SAFETY

IMPROVEMENTS ON VALPARAISO AVENUE
9E. ADDITION OF POLICE TRAINEE JOB CLASSIFICATION AND RELATED

COMPENSATION
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Ben Ford, Councilmember
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Item was pulled from the Consent Calendar by Councilmember Rivers.

Presentation by City Manager Damien O'Bid.

Councilmembers comment.

No public comment.

10. DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Lemus requested a proclamation for Pride month in June 2023.

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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes May 9, 2023

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Councilmember Rivers requested an item to fly a pride flag at City Hall for Pride month.

11. REGULAR AGENDA (ACTION)
A. APPOINTMENT OF LIBRARY COMMISSIONER
RESULT: APPROVED [UNANIMOUS]
MOVER: Kay Rivers, Councilmember
SECONDER: Ben Ford, Councilmember
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by Mayor Susan Harvey.

Councilmembers comment.

No public comment.

Council approved Mayor Harvey's nomination of Cyan McMillan to the Sonoma County Library Commission.

B. NOR CAL OAKS BASEBALL AND SOFTBALL LICENSE AGREEMENT

FOR USE OF CITY RECREATION FACILITIES
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Kay Rivers, Councilmember
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by Recreation Manager Ashley Wilson & Jon Titus of Nor Cal Oaks.

Councilmembers comment.

No public comment.

C. CONSIDERATION OF A RESOLUTION ADOPTING THE SONOMA

COUNTY VISION ZERO ACTION PLAN
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Kay Rivers, Councilmember
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by Senior Planner JP Harries.

Councilmembers comment.

Public comment:

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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes May 9, 2023

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Eris Weaver of Cotati
D. ADOPTION OF THE REVISED CITY OF COTATI INVESTMENT POLICY

AND CONTRACT APPROVAL TO IMPLEMENT ACTIVE INVESTMENT

MANAGEMENT
RESULT: ADOPTED [UNANIMOUS]
MOVER: Laura Sparks, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by Director of Administrative Services Angela Courter & David Bilby of Optum Investments.

Councilmembers comment.

No public comment.

E. DASH CAMERA AGREEMENT FOR POLICE ELECTRIC VEHICLES
RESULT: APPROVED [4 TO 1]
MOVER: Ben Ford, Councilmember
SECONDER: Sylvia Lemus, Councilmember
AYES: Harvey, Ford, Lemus, Rivers
NAYS: Sparks
Presentation by City Manager Damien O'Bid, Chief of Police Michael Parish, and Daniel Birt & Asad Khan of Axon.

Councilmembers comment.

No public comment.

Council approved the agreement, with the stipulation that the ALPR data be stored for a maximum of six months. Council also requested that ALPR info and search statistics be included in the annual police report.

F. APPROVAL OF FINAL CITY SEAL
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Kay Rivers, Councilmember
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by City Manager Damien O'Bid.

Councilmembers comment.

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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes May 9, 2023

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No public comment.

Council approved the recommended design, with the stipulation that the artist modify the colorized version to include more contrast between the grass and bandstand, to make each item easier to discern when the seal is printed in a small format, such as on a business card.

12. CITY MANAGER'S REPORT
Report by City Manager Damien O'Bid.

13. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional events and meetings.

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
No public comment.

15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

16. ADJOURNMENT
Mayor Harvey adjourned the meeting at 9:28pm.
/s/ Kevin Patterson, Deputy City Clerk

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Minutes Acceptance: Minutes of May 9, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Resolution of intent to approve the Preliminary Engineer's Report for the Landscape and Lighting Assessment District, levy and collect annual assessments, and set the time and date of the Public Hearing for the Cotati Landscaping and Lighting Assessment District for Fiscal Year 2023/24.

Date: May 23, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended that the City Council of the City of Cotati adopt a resolution of intent to levy and collect annual assessments, approve the Preliminary Engineer's Report and set the time and date of the Public Hearing for the City of Cotati Landscaping and Lighting Assessment District for Fiscal Year 2023/24.

Background
The ten original Cotati Landscaping and Lighting Assessment Districts (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and streetlights within developments. To simplify the process and reduce administration costs, the 2017 proceedings combined the ten Districts into one District with ten separate “Zones.” A Preliminary Engineer’s Report has been prepared for the District, detailing work done and individual budgets for each of the ten Zones. The Engineer’s Report is to be considered for acceptance and a date is to be set for the Public Hearing for the levying of the assessments.

Analysis/Discussion
The Landscaping and Lighting Act requires that the City undertake certain proceedings for any fiscal year in which assessments are to be levied and collected. On January 24, 2023, the City Council began the required annual proceedings for the 2023-24 Fiscal Year by appointing the City Engineer as Engineer of Work and directed the preparation of the Engineer’s Report. The Engineer’s Report has been prepared and filed in accordance with the Landscape and Lighting Act and is being presented to the City Council for their consideration.

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This is the second of three City Council meetings regarding annual review of the assessment district. Currently, the Council typically adopts a Resolution of Intent to levy and collect assessments and preliminary approval of the Engineer’s Report. At the third and final meeting, the Council will conduct a public hearing and may then authorize the levying and collection of assessments for FY 2023-24. At that time, the assessments cannot be increased above those stated in the Resolutions of Intent and the preliminary Engineer’s Report.

The date of the required public hearing is proposed to be June 27, 2023.

Preliminary Engineer’s Report
The Preliminary Engineer’s Report begins with a background and summary of the proposed assessments for FY 2023-24 and is followed by separate sections describing each Zone, what services are included for each Zone, including capital projects (i.e., major repairs, re-plantings, or other improvements), the estimated costs for FY 2023-24, the allocation of the assessment to the lots, and an estimate of each Zone’s reserve fund balance. Following these sections, the report has attachments; Attachment A describing the method of apportionment of the assessments, and Attachment B with a description of which properties are within each zone and the zone diagrams.

For this past year, all Zones received routine maintenance, there may be replanting and repairs in other zones once City staff has evaluated the landscaping conditions and priorities as well as budgets in each of the ten zones. Zones 2, 4 and 5 have annual per lot assessments of $40.00, $32.00, and $36.00 which are very low and cover utilities, minimal labor, and administrative cost. These zones continue to be a challenge financially as the City cannot increase the annual assessment without a majority approval of residents within the zone. However, without a significant improvement in the service, which is not possible, it is very unlikely that the residents would vote for an increase. Therefore, staff will inform the residents of the project completed by the city and the negative operating costs for their districts, but unless there is an unexpected groundswell of support for raising the assessment, staff considers these areas city-maintained streetscapes with a partial offset of costs by an assessment. While not ideal, it’s better than no cost offset.

Annual assessments are at a fixed maximum amount for all the zones except zones 7, 8, 9, and

10. These zones have an annual inflation factor, equal to the Construction Cost Index (CCI) for the City of San Francisco. The CCI for FY 22-23 is 8.37 percent. Due to the abnormally high year over year CCI increase, increased discretion was used in determining the rate adjustments and the result was a 5.0 percent increase for Zones 7 and 10, and an 8.2 percent increase for

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Zones 8 and 9. These increases reflect the projected expenses, outstanding loans, and reserve balances as presented in the respective sections of the report.

Financial Considerations
All costs associated with these annual proceedings and the annual operation, maintenance and administration of the Landscaping and Lighting Maintenance Assessment District are intended to be recovered from the annual assessments levied on the properties within the District. It may be necessary to have a loan from the City’s General Fund if improvements or repairs become necessary, but it is the intent that these borrowed funds be paid back through zone revenue over time.

For Zones 1, 2, 3, 4, 5, and 6,annual assessments are to remain at previous year’s levels ($158.00, $40.00, $290.00 [$435.00 for triplex], $32.00, $36.74, and $133.50, respectively).

The maximum assessments for Zones 7, 8, 9 and 10 are proposed to be increased by the ratio of the January 2023 Construction Cost Index for San Francisco to the CCI for the closest month to when those Zones were formed (consistent with provisions in the resolutions forming those respective Zones) and multiplied by the original assessment. As such, Zone 7 assessment is proposed to increase from $241.00 to $253.05. The Zone 8 assessment is proposed to increase from $487.50 to $527.48. The Zone 9 assessment is proposed to increase from $190.00 to $205.58. The Zone 10 assessment is proposed to increase from $366.00 to $385.00.

Environmental Issues
The action of approving the preliminary annual engineer’s report, declaring the City’s intention to levy the annual assessment, and scheduling a public hearing for the levying and collection of assessments for the Cotati Landscape and Lighting Maintenance District does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE PRELIMINARY ANNUAL ENGINEER’S REPORT FOR THE CITY OF COTATI LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT; DECLARING THE INTENTION OF THE CITY COUNCIL TO LEVY THE ANNUAL ASSESSMENT; AND

SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR THE PROPOSED LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/2024 WHEREAS, the original ten Landscape and Lighting Maintenance Assessment Districts within the City (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscape and Lighting Act of 1972 (“Act”) to levy and collect assessments under the Act to pay for costs associated with maintaining landscaping and streetlights within developments; and
WHEREAS, in 2017, the City Council consolidated the ten Districts into one District, containing ten separate Benefit Zones, each of which match identically the original ten original Districts, to simplify the annual assessment process and subsequently reduce administration costs; and
WHEREAS, the revenues and expenses of each of the ten individual Benefit Zones will be kept separate and the individual annual budget of each separate Benefit Zone has been tracked, in the same manner as currently occurs for the separate Districts; and WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, an annual Engineer’s Report is required to be prepared and filed outlining estimated costs, methods of spreading costs, a description of properties in the Assessment District and their proposed assessments to levy and collect assessments in any following fiscal year; and
WHEREAS, on January 24, 2023, the City Council adopted a resolution appointing Craig Scott, P.E. as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, the annual operation, maintenance and other incidental costs associated with the entire Assessment District includes improvements in the following Zones 1 through 10:

1. Valparaiso Zone 1 ‐ Zone 1 includes the maintenance of 7,416 square feet of landscaping along Redwood Highway and Valparaiso Avenue and five streetlights within the development. The parcels within this zone receive a direct special benefit from these amenitiesthatare an asset to the values of the homes.

2. Quail Hollow Zone 2 ‐ Zone 2 funds the annual costs associated with the operation and maintenance of Quail Hollow, and the back-on landscaping along portions of Myrtle Avenue.

Additionally, maintenance of the landscaping provides a direct benefit for the parcels as maintaining the landscaping adds to property values and provides beneficial landscape features specific to residents within this zone.

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3. Sommers Zone 3 ‐ The Assessment District improvements in Zone 3 include six driveway lights on La Salle Avenue. Additionally, the lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

4. Macklin Zone 4 ‐ The related improvements in Zone 4 includes 1,170 square feet of “back‐on” landscaping along Myrtle Avenue. Residents within this zone directly benefit from maintenance of the landscaping, as maintaining the landscaping adds to property values and provides beneficial landscape featuresspecific to residents within this zone.

5. Sierra Meadow Zone 5 ‐ The improvements in Zone 5 include nine streetlights within the development on Oretsky Way. Residents within this zone directly benefit from the lighting, as maintaining the lighting adds to property values and provides beneficial lighting features specific to residents within this zone.

6. Oak Knoll Zone 6 ‐ The related improvements in Zone 6 include the island landscape maintenance on Christensen Court and five streetlights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

7. Garden Gate Zone 7 ‐ The improvements in Zone 7 include 2,900 square feet of “back‐on” landscape along a portion of East Cotati Avenue at Dyquisto Way and five streetlights.

Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

8. Park Meadows Zone 8 ‐ The improvements in Zone 8 include 38,475 square feet of landscape along McGinnis Circle, two pathways from McGinnis – one ending at Marsh Way and the other to a pedestrian bridge across the Laguna De Santa Rosa leading to Loretto Avenue, and sixteen streetlights (five streetlights were added in FY 2018/19).

9. Santero Way Zone 9 ‐ The improvements in Zone 9 include a 31,000 square feet landscaped park and seventeen streetlights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

10. Altman Acres Zone 10 ‐ The improvements in Zone 10 include a 11,750 square feet landscaped area along Old Redwood Hwy across from Clothier Lane and five street lights (two along Old Redwood Highway and three along John Roberts Drive). Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone; and WHEREAS, the Engineer of Work has prepared and filed with the City the annual Engineer’s Report for FY 2022-2023 as required by the Landscaping and Lighting Act of 1972; and Packet Pg. 17
WHEREAS, all interested persons are referred to the Engineer’s Report, a copy of which is attached to the staff report for this item and is also on file with and available for inspection in the City Clerk’s Office; and
WHEREAS, the Engineer’s Report contains a full and detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the ten zones of the Assessment District and the proposed FY 2023-24 assessments upon assessable lots and parcels of land within the Assessment District; and
WHEREAS, for Zones 1, 2, 3, 4, 5, and 6, the proposed FY 2023-24 annual assessments to levy and collect are proposed to stay the same as that assessed FY 2022-23; and WHEREAS, for Zones 7, 8, 9 and 10 the FY 2023-24 maximum annual assessments will be adjusted up by the allowable Construction Cost Index for San Francisco extending back to the formation of the District; and
WHEREAS, for Zone 7, the proposed FY 2023-24 annual assessment by parcel to levy and collect is proposed to increase by $12.00 from FY 2022-23; and WHEREAS, for Zone 8, the proposed FY 2022-2023 annual assessment by parcel to levy and collect is proposed to increase by $38.32 from FY 2022-23; and WHEREAS, for Zone 9, the proposed FY 2022-2023 annual assessment by parcel to levy and collect is proposed to increase by $15.58 from FY 2022-23; and WHEREAS, for Zone 10, the proposed FY 2022-2023 annual assessment by parcel to levy and collect is proposed to increase by $19.00 from FY 2022-23; and WHEREAS, for FY 2023-24 the annual assessments proposed to be levied and collected are: $158.00 per unit for all properties within Zone 1, $40.00 per unit for all properties within Zone 2, $290.00 per unit [$435.00 for triplex] for all properties within Zone 3, $32.00 per unit for all properties within Zone 4, $36.74 per unit for all properties within Zone 5, $133.50 per unit for all properties within Zone 6, $253.00 per unit for all properties within Zone 7, $505.82 per unit for all properties within Zone 8, $205.58 per unit for all properties within Zone 9, and $385.00 per ESD unit for all properties within Zone 10.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF COTATI DOES HEREBY RESOLVE:

1. Recitals. The foregoing recitals are true and correct and made a part of this Resolution; and
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2. Proposal to Levy Assessments. The City Council intends to levy and collect assessments during Fiscal Year 2023-24 and preliminarily approves the filed FY 2023-24 Engineer’s Report with the estimate of the costs and expenses to operate and maintain the said improvements and their incidental expenses as it pertains to Zones 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 for the proposed Cotati Landscape & Lighting Assessment District and its component Benefit Zones for FY 2023-24; and

4. Inflation Adjustment. In order to take inflation into account, the City Council approves the allowance for an annual increase of up to the maximum assessments in accordance with the annual Construction Cost Index for the San Francisco Area for Zones 7, 8, 9 and 10; and

5. Public Hearing. A public protest hearing will be held on June 27, 2023, at 6:00 pm, or as soon thereafter as the matter can be heard, at that time, the City Council will conduct a public hearing on the levy and collection of annual assessments for FY 2023-24 for the District; and

6. This Resolution is adopted pursuant to Section 22620 et. seq. of the California Streets and Highway Code; and

7. The City Clerk is authorized and directed to publish the Notice of Hearing required by the Landscaping and Lighting Act of 1972 for said public hearing.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Fiscal Year 2023-2024 - LLAD Engineers Report (PDF)
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Annual Engineer's Report
City of Cotati Landscaping and Lighting Assessment District for Fiscal Year 2023-2024
Draft
May 2024
Prepared By:

Craig A. Scott, PE, Director of Public Works/City Engineer

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) FY 2023-24
City of Cotati Landscaping and Lighting Assessment District (Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits, as directed by the City Council on June 22, 2023, the enclosed Engineer’s Report on the 22nd day of June, 2023.

By:__________________________________________
Craig A. Scott, PE
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Diagrams thereto attached was filed with the City on the 22nd day of June, 2023.

Damien O’Bid, City Manager, City of Cotati
Sonoma County, California
By:___________________________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Diagrams thereto attached was approved and confirmed by the City Council of the City of Cotati, California, on the 22nd day of June, 2023.

Damien O’Bid, City Manager, City of Cotati
Sonoma County, California
By:___________________________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the County Auditor of the County of Sonoma on the ___day of _, 2023.

Damien O’Bid, City Manager, City of Cotati
Sonoma County, California
By:___________________________________________

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) FY 2023-2024 ANNUAL ENGINEER'S REPORT

CITY OF COTATI LANDSCAPING & LIGHTING ASSESSMENT DISTRICT (Pursuant to the Landscaping & Lighting Act of 1972)
FY 2023-2024 Annual Assessment
Craig A. Scott, Engineer of Work for the City of Cotati Landscaping & Lighting Assessment District, City of Cotati, Sonoma County, California, prepares this annual Engineer’s Report, as directed by the City Council of the City of Cotati, pursuant to Section 22620 of the Streets & Highways Code (Landscaping & Lighting Act of 1972) for the Cotati Landscaping and Lighting Assessment District for Fiscal Year 2023-24.

Background
The ten Cotati Landscaping and Lighting Assessment Districts (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and streetlights within developments. Fiscal Year 2017-18’s annual assessment process was combined with the action of consolidating the ten District’s into one District to simplify the process and reduce administration costs. The City now has a single District with ten individual “Zones” each having retained their identical and separate characteristics.

The ten zones consist of the following subdivisions: Valparaiso Vista (Zone 1), Quail Hollow IV (Zone 2), Sommers (Zone 3), Macklin I (Zone 4), Sierra Meadows (Zone 5), Oak Knolls (Zone 6), Garden Gate (Zone 7), Park Meadows (Zone 8), Santero Way Developments (Zone 9), and Altman Acres (Zone 10). Under California State law, the City is required to hold a public hearing annually to set the assessment rates for the following year for each assessment zone.

Pursuant to the provisions of the Landscaping & Lighting Act of 1972, an annual Engineer’s Report must be prepared and filed with the City in order to levy and collect assessments on any following fiscal year. Annually, the City Council directs the City Engineer to prepare and file the Engineer’s Report on the Landscape and Lighting Assessment District to establish assessment zone rates. Once the preliminary Engineer’s Report has been filed, the City Council can then adopt a Resolution of Intention to levy and collect annual assessments for FY 2023-24, then preliminarily approves the filed annual Engineer’s Report and sets the time and date of the public protest hearing. The Engineer’s Report outlines the proposed budgets, assessments, improvements, and changes to the zones within the Assessment District. These budgets/costs are updated with each subsequent annual Engineer’s Reports as required by the 1972 Act.

To take annual inflation into account, four of the assessment zones have an inflation adjuster (Zones 7, 8, 9 and 10). The annual assessment for these Zones is to be adjusted by the change in the San Francisco Construction Cost Index (CCI) over the previous twelve-month period. The SF CCI for January 2022, and January 2023, are 14301.24 and 15498.78, respectively. The adjustment for FY 23/24 is approximately 8.4 percent. Applying this rule to the initial assessment and the CCI at the time the Assessment Zone was formed results in the maximum assessment

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) that can be charged without holding a protest vote. An annual CCI adjustment to the annual assessment is not mandatory. If the annual Engineer’s Report recommends any adjustment up to the sum of the previous year’s maximum assessment plus the allowable annual CCI increase, notices are not required to be sent nor shall a vote be required. If, however, the annual Engineer’s Report recommends any adjustment that exceeds the sum of the previous year’s maximum assessment plus the allowable annual CCI increase, noticing and/or voting shall be required in accordance with the provisions applicable to the Landscaping and Lighting Act of 1972 and Proposition 218. Applying this rule to the initial assessment, the CCI at the time the Assessment Zone was formed, and the January 1, 2023, CCI for San Francisco of 15498.78 results in the maximum assessment that can be charged without holding a protest vote. The maximum assessments for the four zones that have CCI adjustments are shown in the following table.

Table 1
Zone Initiated CCI SF at Date Zone
was Initiated Multiplier
Initial
Assessment
per Unit
Maximum
Assessment
7 02/14/2001 7399.07 2.095 $148.00 $310.06
8 10/13/1999 6816.7 2.274 $354.43 $805.97
9 10/09/2002 7644.46 2.027 $154.82 $313.82
10 10/09/2002 7644.46 2.027 $333.78 $676.72
The table below summarizes the proposed FY 2023-2024 assessments to levy and collect for each of the ten zones.

Table 2
Zone Assessment Zone Name FY 22/23 Annual
Assessment
Current
Maximum Annual
Assessment*
Proposed
Assessment to
Levy Per ESD
1 Valparaiso Vista $158.00 $158.00 $158.00
2 Quail Hollow IV $40.00 $40.00 $40.00
3 Sommers $290.00 $290.00 $290.00
4 Macklin Phase 1 $32.00 $32.00 $32.00
5 Sierra Meadows $36.74 $36.74 $36.74
6 Oak Knoll $133.50 $133.50 $133.50
7 Garden Gate $241.00 $310.06 $253.05
8 Park Meadows $467.50 $805.97 $505.82
9 Santero Way $190.00 $313.82 $205.58
10 Altman Acres $394.00 $676.72 $414.50
*Only Assessment Zones 7, 8, 9, and 10 allow for inflationary adjustment (Consumer Price Index for San Francisco).

The original landscaping and lighting improvements within all 10 Zones of the Assessment District are completed and have been accepted by the City. The proposed changes, budgets and assessments for FY 2023-2024 are included in the description of each zone below. See ‘Attachment A, Method of Apportionment of Assessment’ of this report for a detailed description

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) of the apportionment methodology for each zone. The FY 21/22 actuals are the actual revenues and expenses for the complete fiscal year. The FY 22/23 estimated values are derived by using actual expenses through the most current data available at the time this report was drafted, then extending the expenses to June 30 using a prorated estimate. FY 23/24 revenues and expenses are projected values based on prior years and expected cost increases due to inflation and planned maintenance and capital expenses.

Attachment A is a statement of the method used by the Engineer of work to determine the amount proposed to be assessed against each parcel within the assessment district.

Attachment B contains the assessment diagrams (maps) showing all the parcels of real property within the boundaries of the 10 assessment zones. The APNs are shown in the assessor’s maps available at the County of Sonoma Assessor’s Office.

Attachment C this attachment contains descriptions of any improvement plans that may be needed for the installation of any improvements identified in the report. If plans exist, they are filed with the City Clerk. Although separately bound, the plans and specifications of this engineer’s report are included in it by reference.

Zone 1: Valparaiso Vista
Background
On June 12, 1991, the City Council adopted Resolution No. 91-35, approving the Engineer’s Report, and on June 26, 1991, adopted Resolution No. 91-38, ordering the formation of the City of Cotati Valparaiso Vista Landscape and Lighting Maintenance Assessment District confirming the diagram and assessment, and ordering the levy of an assessment.

This zone includes 7,416 square feet of landscape area and five LED, 120-volt, 100-watt lights.

The City provides landscape maintenance within the City Right-of-Way for this Zone. On a weekly basis the City performs general clean-up of the area and prunes and weeds on a monthly basis.

The City fertilizes and structural prunes on a yearly basis. Streetlights are inspected once per month and repaired as needed.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $1,286.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $218.60 $300.00 $315.00
Contract Services $420.85 $421.00 $421.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $0.00 $0.00
Annual Zone Administration $379.01 $500.00 $550.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $1,018.46 $1,221.00 $1,286.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $2,370.00 $2,370.00 $2,370.00
Assessment Interest $15.41 $16.00 $17.00
Total Revenue $2,385.41 $2,386.00 $2,387.00
Estimated Fund Balance
FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve
Fund Balance July 1 $6,657.66 $7,822.66
Estimated Assessment
Revenue $2,386.00 $2,387.00
Estimated Expenses $1,221.00 $1,286.00
Estimated Ending Reserve
Fund Balance June 30 $7,822.66 $8,923.66
The total proposed assessment for FY 2023-2024 is $2,370.00 Method of Assessment Spread
The assessment shall be divided equally among all of the individual parcels within the assessment zone. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Fifteen (15) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-400-051 $158.00
2 144-400-052 $158.00
3 144-400-053 $158.00
4 144-400-054 $158.00
5 144-400-055 $158.00
6 144-400-056 $158.00
7 144-400-057 $158.00
8 144-400-058 $158.00
9 144-400-059 $158.00
10 144-400-060 $158.00
11 144-400-061 $158.00
12 144-400-062 $158.00
13 144-400-063 $158.00
14 144-400-064 $158.00
15 144-400-065 $158.00
Total Annual Assessment $2,370.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Zone 2: Quail Hollow IV
Background
On February 28, 1989, the City Council adopted Ordinance No. 509 granting tentative approval for the Quail Hollow IV Subdivision. Condition No. 11 of said Ordinance requires that a source of maintenance funding shall be provided for the landscaping to be placed between the back of sidewalk and property line fence along Myrtle Avenue. Then, on December 12, 1989, the City Council adopted Resolution No. 89-62, ordering the formation of the City of Cotati Quail Hollow IV Subdivision Landscaping Maintenance Assessment Zone confirming the diagram and assessment and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of landscaping within Myrtle Avenue Right-of-Way and the curve return portion of the intersection of Myrtle Avenue and Aguirre Way Right-of-Way of Quail Hollow IV Subdivision. The funds are to be used solely for maintenance of landscaping within the Quail Hollow IV Subdivision. There are no lights to be maintained within this Zone.

City crews and its landscape contractor provide landscape maintenance within the Right-of-Way for this Zone. On a weekly basis the contractor performs general clean-up of the area and prunes and weeds on a monthly basis. The City fertilizes the zone and structurally prunes on a yearly basis.

In FY 18/19, the City performed routine maintenance and replanted missing or damaged plants.

In Fiscal Year 21/22 the City removed and replaced the sidewalk in two places which were damaged by tree roots. After consulting with the LLAD residents, the City removed the redwood trees that caused the damage The LLAD continues to have insufficient funds for capital projects as well as routine maintenance and, therefore, the work was completed from a loan to the LLAD from the City’s General Fund. The annual GF Loan amount is projected to increase again in FY23/24 due to increased water costs. The Zone’s revenues comprise less than half the projected expenses.

Projected Costs of Assessment Zone
The actual base maintenance cost for this Zone in FY 20/21 increased from prior years due to the need to irrigate the newly installed landscaping. This increased expense is reflected in the utilities line item below and is not sustainable. Therefore, an annual subsidy from the City’s General Fund will be needed to fill the revenue shortfall. In 21/22, the City cleared the prior General Fund loan balance of $45,951 with a one-time subsidy payment. Much of the amount was due to the Myrtle Avenue landscape project, completed in 2016, and the sidewalk repairs and tree removals completed in 2020.

The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $2,370.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $1,068.78 $1,120.00 $1,180.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Contract Services $360.57 $360.00 $360.00
Capital Projects $19,000.00 $0.00 $0.00
City Labor $0.00 $0.00 $0.00
Annual Zone Administration $754.23 $790.00 $830.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $21,181.58 $2,270.00 $2,370.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Subsidy $45,951 $1,030.00 $1,130.00
Total Assessment $1,240.00 $1,240.00 $1,240.00
Assessment Interest $0.00 $0.00 $0.00
Total Revenue $47,191 $2,270.00 $2,370.00
Total GF Loan Balance $0 $0 $0
Estimated Fund Balance
FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
$0.00 $0.00
$1,240.00 $1,240.00
$2,270.00 $2,370.00
$1,030.00 $1,130.00
Estimated Starting Reserve
Fund Balance July 1
Estimated Assessment
Revenue
Estimated Expenses
General Fund Subsidy
Estimated Ending Reserve
Fund Balance June 30 $0.00 $0.00
The total proposed assessment for FY 2023-2024 is $1,240.00.

Zone 2 has an annual need for a General Fund subsidy as the water irrigation, maintenance and LLAD administration expenses exceed the zone's assessment revenue.

At present, this zone is not expected to be self-sufficient without an increase in the annual assessment which requires approval by the majority of the owners of the assessed lots, or cessation of maintenance of the streetscape along Myrtle Avenue. Without an approved increase of the annual assessment, and with continued maintenance of the streetscape, this Zone will continue to receive a General Fund subsidy annually.

Method of Assessment Spread
The assessment shall be divided equally among all of the individual parcels within the assessment zone. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Thirty-one (31) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 046-610-017 $40.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) 2 046-610-018 $40.00
3 046-610-019 $40.00
4 046-610-020 $40.00
5 046-610-021 $40.00
6 046-610-022 $40.00
7 046-610-023 $40.00
8 046-610-024 $40.00
9 046-610-025 $40.00
10 046-610-026 $40.00
11 046-610-027 $40.00
12 046-610-028 $40.00
13 046-610-029 $40.00
14 046-610-030 $40.00
15 046-610-031 $40.00
16 046-610-032 $40.00
17 046-610-033 $40.00
18 046-610-034 $40.00
19 046-610-035 $40.00
20 046-610-036 $40.00
21 046-610-037 $40.00
22 046-610-038 $40.00
23 046-610-039 $40.00
24 046-610-040 $40.00
25 046-610-041 $40.00
26 046-610-042 $40.00
27 046-610-043 $40.00
28 046-610-044 $40.00
29 046-610-045 $40.00
30 046-610-046 $40.00
31 046-610-047 $40.00
Total Annual Assessment $1,240.00
Zone 3: Sommers
Background
On March 28, 1989, the City Council adopted Resolution No. 89-11, approving the Engineer’s Report, and on March 28, 1989, adopted Resolution No. 89-11, ordering the formation of the City of Cotati Sommers Subdivision Landscape and Lighting Maintenance Assessment District confirming the diagram and assessment and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of Landscaping and Lighting within the City Right-of-Way of the Sommers Subdivision. The funds are to be used solely for maintenance of landscaping and lighting within the City Right-of-Way of the Sommers Subdivision.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs)

This Zone includes six driveway lights and 3,047 square feet of fronting La Salle Avenue landscaping. City crews and its landscape contractor provide landscape maintenance within the City Right-of-Way for this Zone. On a weekly basis the contractor performs general clean-up of the area and prunes and weeds on a monthly basis. The City fertilizes and structurally prunes on a yearly basis as well as places mulch as needed in planter area. Driveway lights are inspected once per month and repaired as needed. The City installed ADA compliant curb ramps on either side of the subdivision’s driveway in FY 19/20. The City plans to prune the street-trees in FY23/24.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $1,350.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $695.42 $730.00 $770.00
Contract Services $345.05 $345.00 $345.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $0.00 $0.00
Annual Zone Administration $212.35 $220.00 $235.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $1,245.82 $1,295.00 $1,350.00

Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $2,465.00 $2,465.00 $2,465.00
Assessment Interest $33.78 $35.00 $37.00
Total Revenue $2,498.78 $2,500.00 $2,502.00
Estimated Fund Balance

FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve
Fund Balance July 1 $14,127.63 $15,332.63
Estimated Assessment
Revenue $2,500.00 $2,502.00
Estimated Expenses $1,295.00 $1,350.00
Estimated Ending Reserve
Fund Balance June 30 $15,332.63 $16,484.63
The total proposed assessment for FY 23/24 is $2,465.00.

Method of Assessment Spread
The assessment shall be assessed at $290.00 per parcel with duplex per year and $435.00 per parcel with triplex per year. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Eight (8) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-282-020 $290.00
2 144-282-021 $290.00
3 144-282-022 $290.00
4 144-282-023 $290.00
5 - Triplex 144-282-024 $435.00
6 144-282-025 $290.00
7 144-282-026 $290.00
8 144-282-027 $290.00
Total Annual Assessment $2,465.00
Zone 4: Macklin
Background
On June 12, 1991, the City Council adopted Resolution No. 91-34 initiating proceedings to establish the Macklin Subdivision Phase I Landscape Maintenance Assessment Zone, in accordance with the "Landscaping and Lighting Act of 1972", Streets and Highways Code, Section 22500, et seq. On June 12, 1991, the City Council adopted Resolution No. 91-34, approving the Engineer's Report, and on June 26, 1991, adopted Resolution No. 91-37, ordering the formation of the City of Cotati Macklin Subdivision Phase I Landscape Maintenance Assessment District confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for landscape maintenance within the City Right-of-Way of the Macklin Subdivision Phase I. The funds are to be used solely for landscape maintenance within the City Right-of-Way of the Macklin Subdivision Phase I.

This zone includes 1,170 square feet of landscaping. City crews and its landscape contractor provide landscape maintenance for this zone within the City Right-of-Way. On a weekly basis the contractor performs general clean-up of the area and prunes and weeds on a monthly basis. The City fertilizes and structurally prunes on a yearly basis. Mulch was added in FY 16/17, but the area was not included in the Myrtle Landscaping project scope for soil amendments and plantings because the hedges and shrubs are in generally good health and appearance.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 $1,594.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $93.60 $98.00 $103.00
Contract Services $451.03 $451.00 $451.00
City Labor $182.16 $0.00 $0.00
Annual Zone Administration $943.69 $990.00 $1,040.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs)

General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $1,760.48 $1,539.00 $1,594.00

Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $1,248.00 $1,248.00 $1,248.00
Assessment Interest $4.66 $5.00 $6.00
Total Revenue $1,252.66 $1,253.00 $1,254.00
Estimated Fund Balance

FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve Fund
Balance July 1 $1,760.74 $1,473.74
Estimated Assessment Revenue $1,253.00 $1,254.00
Estimated Expenses $1,539.00 $1,594.00
Estimated Ending Reserve Fund
Balance June 30 $1,472.74 $1,131.74
The total proposed assessment for FY 23/24 is $1,248.00.

Assessment Spread
Thirty-nine (39) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 046-620-001 $32.00
2 046-620-002 $32.00
3 046-620-003 $32.00
4 046-620-004 $32.00
5 046-620-005 $32.00
6 046-620-006 $32.00
7 046-620-007 $32.00
8 046-620-008 $32.00
9 046-620-009 $32.00
10 046-620-010 $32.00
11 046-620-011 $32.00
12 046-620-012 $32.00
13 046-620-013 $32.00
14 046-620-014 $32.00
15 046-620-015 $32.00
16 046-620-016 $32.00
17 046-620-017 $32.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs)

18 046-620-018 $32.00
19 046-620-019 $32.00
20 046-620-020 $32.00
21 046-620-021 $32.00
22 046-620-022 $32.00
23 046-620-023 $32.00
24 046-620-024 $32.00
25 046-620-025 $32.00
26 046-620-026 $32.00
27 046-620-027 $32.00
28 046-620-028 $32.00
29 046-620-029 $32.00
30 046-620-030 $32.00
31 046-620-031 $32.00
32 046-620-032 $32.00
33 046-620-033 $32.00
34 046-620-034 $32.00
35 046-620-035 $32.00
36 046-620-036 $32.00
37 046-620-037 $32.00
38 046-620-038 $32.00
39 046-620-039 $32.00
Total Annual Assessment $1,248.00
Zone 5: Sierra Meadows Subdivision
Background
On September 11, 1996 the City Council adopted Resolution No. 96-66 approving the Engineer’s Report, ordering the formation of the City of Cotati Sierra Meadows Subdivision Lighting Assessment District confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of lighting in the Sierra Meadows Subdivision City Right-of-Way. The funds are to be used for electrical costs and incidental expenses associated with street lighting within the Sierra Meadows Subdivision City Right-of-Way. There is no landscaping in this Zone.

This Zone includes six LED 120-volt, 700-watt lights and three LED, 120-volt, 100-watt lights.

Streetlights are inspected once per month and repaired as needed.

The reserves were depleted in FY 17/18 and a General Fund loan of $308.00 was needed to keep the reserves from being negative. With minimal maintenance efforts and no emergency expenditures, the zone paid back the General Fund in FY 18/19.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Projected Costs of Assessment Zone
The estimated annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $1,118.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $225.00 $250.00 $280.00
Contract Services $37.72 $38.00 $38.00
City Labor $0.00 $0.00 $0.00
Annual Zone Administration $727.13 $760.00 $800.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $989.85 $1,048.00 $1,118.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $1,102.20 $1,102.20 $1,102.20
Assessment Interest $4.01 $5.00 $6.00
Total Revenue $1,106.21 $1,107.20 $1,108.20
Estimated Fund Balance
FY 2022-22
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve
Fund Balance July 1 $1,602.21 $1,661.41
Estimated Assessment
Revenue $1,107.20 $1,108.20
Estimated Expenses $1,048.00 $1,118.00
Estimated Ending Reserve
Fund Balance June 30 $1,661.41 $1,651.61
The total proposed assessment for FY 23/24 is $1,102.20.

Assessment Spread
Thirty (30) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-730-001 $36.74
2 144-730-002 $36.74
3 144-730-003 $36.74
4 144-730-004 $36.74
5 144-730-005 $36.74
6 144-730-006 $36.74

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) 7 144-730-007 $36.74
8 144-730-008 $36.74
9 144-730-009 $36.74
10 144-730-010 $36.74
11 144-730-011 $36.74
12 144-730-012 $36.74
13 144-730-013 $36.74
14 144-730-014 $36.74
15 144-730-015 $36.74
16 144-730-016 $36.74
17 144-730-017 $36.74
18 144-730-018 $36.74
19 144-730-019 $36.74
20 144-730-020 $36.74
21 144-730-021 $36.74
22 144-730-022 $36.74
23 144-730-023 $36.74
24 144-730-024 $36.74
25 144-730-025 $36.74
26 144-730-026 $36.74
27 144-730-029 $36.74
28 144-730-031 $36.74
29 144-730-032 $36.74
30 144-730-033 $36.74
Total Annual Assessment $1,102.20
Zone 6: Oak Knoll Subdivision
Background
On March 11, 1998, the City Council of the City of Cotati, California, adopted Resolution No. 98- 14 initiating proceedings to levy an annual assessment for the landscaping and lighting improvements of the City of Cotati Oak Knoll Subdivision Landscape and Street Light Maintenance Assessment District, Sonoma County, California (“Assessment District”), pursuant to the provisions of the California Streets and Highways Code Section 22500 et seq., (the Landscape and Lighting Act of 1972). On June 23, 1999, the City Council adopted resolution 99-37 approving the Engineer’s Report, ordering the formation of the City of Cotati Oak Knoll Subdivision Landscape and Lighting Assessment District confirming the diagram and assessment and ordering the levy of an assessment.

On April 9, 1997, the City Council of the City of Cotati adopted Resolution No. 97-22 granting tentative approval for the Oak Knoll Subdivision. Condition No. 2 of the Resolution requires a landscape and street light maintenance assessment zone be formed to provide funds for the maintenance of landscaping and street lighting within the City Right-of-Way of the Oak Knoll Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) seq. (the Landscape and Lighting Act of 1972). Then, on March 25, 1998, the City Council adopted Resolution No. 98-21 forming the Landscaping and Street Light Maintenance Assessment District for the Oak Knoll Subdivision.

All individual lots within the boundary of Oak Knoll Subdivision shall be included within the assessment zone, with the exception of all dedicated public streets and Parcel “A” as shown upon the recorded map of Oak Knoll Subdivision.

This Zone includes five streetlights, LED, 120-volt, 100-watt diffuser bulbs.

The City provides landscape maintenance within the City Right-of-Way for this Zone including weekly general clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning. High pressure sodium streetlights were replaced with energy efficient LED’s in FY 15/16 and these expenses were charged to the zone in FY 16/17. Additionally, streetlights are inspected once per month and repaired as needed.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $1,870.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $465.70 $490.00 $510.00
Contract Services $700.17 $700.00 $700.00
City Labor + Materials $0.00 $0.00 $0.00
Annual Zone Administration $601.46 $630.00 $660.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $1,767.30 $1,820.00 $1,870.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $3,204.00 $3,204.00 $3,204.00
Assessment Interest $52.12 $55.00 $57.00
Total Revenue $3,256.12 $3,259.00 $3,261.00
Estimated Fund Balance
FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve
Fund Balance July 1 $21,392.15 $22,830.15
Estimated Assessment
Revenue $3,259.00 $3,261.00
Estimated Expenses $1,820.00 $1,870.00
Estimated Ending Reserve
Fund Balance June 30 $22,830.15 $24,221.15
The total proposed assessment for FY 2023-2024 is $3,204.00.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Method of Assessment Spread
The parcels within the Oak Knoll Subdivision receive special benefits of well-maintained public landscaped areas and streetlights. These special benefits include enhanced neighborhood identity and quality of life, as well as a sense of community along with increased property values.

Based on the foregoing, each of the individual parcels within the assessment zone, will be assessed an amount equal to 1/24th of the total assessment since they receive equal share of the special benefits mentioned above. Parcel “A” is a driveway serving lots 7, 8, 9, and 10. As Parcel “A” does not receive any of the special benefits, it is not assessed.

Assessment Spread
Twenty-four (24) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-340-028 $133.50
2 144-340-029 $133.50
3 144-340-030 $133.50
4 144-340-031 $133.50
5 144-340-032 $133.50
6 144-340-033 $133.50
7 144-340-034 $133.50
8 144-340-035 $133.50
9 144-340-036 $133.50
10 144-340-037 $133.50
11 144-340-038 $133.50
12 144-340-039 $133.50
13 144-340-040 $133.50
14 144-340-041 $133.50
15 144-340-042 $133.50
16 144-340-043 $133.50
17 144-340-044 $133.50
18 144-340-045 $133.50
19 144-340-046 $133.50
20 144-340-047 $133.50
21 144-340-048 $133.50
22 144-340-049 $133.50
23 144-340-050 $133.50
24 144-340-051 $133.50
Total Annual Assessment $3,204.00
Zone 7: Garden Gate
Background

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) On February 14, 2001 the City Council of the City of Cotati Adopted Resolution No. 01-10 initiating proceedings to establish the Garden Gate Subdivision Landscape and Lighting Assessment Zone, in accordance with the "Landscaping and Lighting Act of 1972", Streets and Highways Code, Section 22500, et seq. Then, on April 11, 2001, the City Council adopted Resolution No. 01-28 forming the Landscaping and Street Light Maintenance Assessment District for the Garden Gate Subdivision, confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of landscape and lighting in the Garden Gate Subdivision Right-of-Way. The funds are to be used for electrical, landscape and incidental expenses associated with street lighting as well as Parcel A & B Landscape Maintenance within the Garden Gate Subdivision.

This Zone includes a total landscaping area for Parcel A & B of 2,900 square feet and five LED, 120 volt, 70 watt lights.

The City provides landscape maintenance within the City Right-of-Way for this Zone including general weekly clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning. Street lights are inspected once per month and repaired as needed. In FY21/22 one leaning tree was removed and two trees were topped for safety as they were close to a house. New mulch is planned for FY23/24.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the lighting and Parcels A & B landscaping for the Fiscal Year 2023-2024 is $1,763.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $790.16 $830.00 $871.00
Contract Services $420.85 $421.00 $421.00
City Labor $262.50 $0.00 $0.00
Annual Zone Administration $388.12 $408.00 $428.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $1,861.63 $1,659.00 $1,720.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $3,442.50 $3,615.00 $3,795.00
Assessment Interest $40.92 $43.00 $45.00
Property Tax $459.00 $459.00 $459.00
Total Revenue $3,912.42 $4,117.00 $4,299.00
Estimated Fund Balance
FY 2022-23 (Estimated) FY 2023-2024
(Projected)
Estimated Starting Reserve
Fund Balance July 1 $17,161.04 $19,526.04

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Estimated Assessment
Revenue $4,117.00 $4,299.00
Estimated Expenses $1,659.00 $1,720.00
Estimated Ending Reserve
Fund Balance June 30 $19,619.04 $22,198.04
The total proposed assessment for FY 2023-24 is $3,795.00 which is a 5% percent increase over FY 2022-23.

Method of Assessment Spread
The assessment shall be divided equally among all of the individual parcels within the Assessment Zone. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Fifteen (15) parcels in assessment area
Lot No. Assessor's Parcel
Number Annual Charge
1 144-720-042 $253.00
2 144-720-043 $253.00
3 144-720-044 $253.00
4 144-720-045 $253.00
5 144-720-046 $253.00
6 144-720-047 $253.00
7 144-720-048 $253.00
8 144-720-049 $253.00
9 144-720-050 $253.00
10 144-720-051 $253.00
11 144-720-052 $253.00
12 144-720-053 $253.00
13 144-720-058 $253.00
14 144-720-059 $253.00
15 144-720-060 $253.00
Total Annual Assessment $3,795.00
Zone 8: Park Meadows
Background
On October 13, 1999, the City Council of the City of Cotati adopted Resolution No. 99-72 granting tentative approval for the Park Meadows Subdivision. Condition No. 43 of said Resolution requires that a landscape and street light maintenance assessment zone be formed to provide funds for the maintenance of landscaping and street lighting within the City Right-of-Way of the Park Meadows Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on April 11, 2001, the City Council adopted Resolution No. 01-30 forming the landscaping and street light maintenance

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) assessment district for the Park Meadows Subdivision, confirming the diagram and assessment, and ordering the levy of an assessment.

The Zone consists of landscaping and street lighting within the City Right-of-Way and Parcel "A" of the Park Meadows Subdivision.

This Zone includes 38,475 square feet of landscape area and sixteen 120-volt, 70-watt high pressure streetlights. Up until FY 18/19, this Zone had eleven lights, however five of the lights installed as part of the City-Wide Lighting Project are within this Zone and their installation and ongoing maintenance costs are charged to this Zone.

The City provides landscape maintenance within the City Right-of-Way for this Zone including weekly general clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning. Streetlights are inspected once per month and repaired as needed. The City installed five lights along pathways in this zone in FY 18/19 for a total cost of $30,000. Capital Projects planned for FY 21-22 consist of improving the pathway from McGinnis Circle to the Laguna De Santa Rosa bridge, the pathway to Marsh Way, and repairs to the split rail fence. The total cost of these Capital Improvements is anticipated to be $25,000. This work extended into FY22-23.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the fiscal year 2023- 2024 is $11,195.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $4,773.11 $5,012.00 $5,263.00
Contract Services $4,739.03 $4,740.00 $4,740.00
City Labor $231.03 $0.00 $0.00
Capital Project $14,385.75 $93,352 $0.00
Annual Zone Administration $1,080.61 $1,135.00 $1,192.00 General Fund Loan Repayment $0.00 $0.00 $8,592.98
Total Expenses $25,209.40 $104,239 $19,787.98
Zone Reserve Used $0.00 $15,568.40 $0.00
General Fund Loan $0.00 $70,380.10 $0.00
Total Assessment $16,910.04 $18,232.50 $19,726.98
Assessment Interest $55.15 $58.00 $61
Total Revenue $16,965.19 $104,239 $19,787.98
Estimated Fund Balance
FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve
Fund Balance July 1 $15,568.40 $0
Estimated Assessment
Revenue $18,290.50 $19,787.98

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) General Fund Loan $70,380.10 $61,787.12
Estimated Expenses $104,239 $19,787.98
Estimated Ending Reserve
Fund Balance June 30 $0 $0
The total proposed assessment for FY 2023-24 is $19,726.98 which is a 8.2% percent increase over FY 2022-23.

Method of Assessment Spread
The parcels within the Park Meadow Subdivision will receive special benefits of well-maintained public landscaped areas and streetlights. These special benefits include enhanced neighborhood identity and quality of life, as well as a sense of community along with increased property values.

Based on the foregoing, each of the individual parcels within the assessment zone will be assessed in an amount equal to 1/39th of the total assessment since they receive equal share of the special benefits mentioned above. Parcel "A" and Parcel "B" are open space areas; therefore, they are not assessed.

Assessment Spread
Thirty-nine (39) parcels in Assessment Area
Lot No. Assessor's Parcel
Number Annual Charge
1 144-740-001 $505.82
2 144-740-002 $505.82
3 144-740-003 $505.82
4 144-740-004 $505.82
5 144-740-005 $505.82
6 144-740-006 $505.82
7 144-740-007 $505.82
8 144-740-008 $505.82
9 144-740-009 $505.82
10 144-740-010 $505.82
11 144-740-011 $505.82
12 144-740-012 $505.82
13 144-740-013 $505.82
14 144-740-014 $505.82
20 144-740-020 $505.82
21 144-740-021 $505.82
22 144-740-022 $505.82
23 144-740-023 $505.82
24 144-740-024 $505.82
25 144-740-025 $505.82
26 144-740-026 $505.82
27 144-740-027 $505.82
28 144-740-028 $505.82
29 144-740-029 $505.82
30 144-740-030 $505.82

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) 31 144-740-031 $505.82
32 144-740-032 $505.82
33 144-740-033 $505.82
34 144-740-034 $505.82
35 144-740-035 $505.82
36 144-740-036 $505.82
Lands of Dluzak
37 144-740-046 $505.82
38 144-740-047 $505.82
39 144-740-048 $505.82
Total Annual Assessment $19,726.98
Zone 9: Santero Way
Background
On October 9, 2002, the City Council of the City of Cotati adopted Resolution No. 02-91 granting tentative approval for the Santero Way Developments. Condition No. 59 of said Resolution requires that a landscape and street light maintenance assessment zone be formed to provide funds for the maintenance of landscaping and street lighting within the Cotati Station Phase I Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on July 9, 2008, the City Council adopted Resolution No. 08-58 forming the landscaping and street light maintenance assessment district for the Santero Way Subdivision, confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of landscape and lighting within the City Right-of-Way in the Santero Way Developments. The funds are to be used for electrical power, landscape maintenance, water, and park furniture maintenance.

Additionally, the funds are used for incidental expenses associated with public street lighting and landscape maintenance of the public park within the Santero Way Developments.

This Zone includes 31,000 square feet of landscape area including the Santero Way Park and seventeen LED, 120 volt, 70 watt street lights.

The City provides landscape maintenance within the City Right-of-Way for this Zone including weekly lawn mowing, edging, and general clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning. However, the Santero Way Homeowners Association (HOA) has been contracting and paying for the landscape expenses for this Zone from the beginning. City staff met with the HOA Board to discuss the City paying for these services retroactively in FY 17/18 and for future years under a services agreement. The discussions also included identifying potential capital projects to rehabilitate park features including tree replacement, irrigation repair, replacing the drinking fountain, repair and/or replacement of benches and tables, replacement of playground ground cover, completing a playground evaluation, and repair root damaged sidewalks for sidewalks within the Zone. The HOA Board heard this item at their May 24, 2018 Board meeting and approved these CIP items for FY 18/19,

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) increasing the Capital Improvements budget to $20,000, invoicing the City retroactively for FY 17/18 maintenance expenses, and working on an agreement with the City to invoice the Zone for annual maintenance costs. On February 28, 2019 the HOA Board met and supported having the City contract directly with a landscaping company for maintaining the park and street landscaping strip. The City has negotiated an agreement with a landscaping company with the effecting start date of July 1, 2019. Cost tables below include the landscape maintenance expenses as Zone expenses. Park lights are inspected once per month and repaired as needed.

Contract services for routine maintenance totaled $9,336 in FY21/22 and is expected to increase with some measure of inflation. This leaves just under $4,000 for other expenses including utility charges, City labor and administration. These expenses totaled $6,585 in FY20/21. Therefore, there is a systemic operating deficit for this Zone. To make matters worse, expenses were incurred in FY20/21 and FY21/22 beyond routine maintenance and required drawing down reserves. The expenses beyond routine maintenance in FY20/21 consisted of 1) mulch replacement along the Santero Way Streetscape ($5,815), 2) Irrigation repairs and tune up and electrical repair and turf repair ($965). Additional repairs and replacements in FY21/22 through April 2022, consisted of 1) removing and replacing a tree that was damaged in a windstorm ($2,271), and 2) irrigation and leak repairs ($270).

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $16,137.00.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $5,071.99 $5,326.00 $5,592.00
Contract Services $8,582.67 $8,583.00 $8,583.00
Capital Projects $3,893.90 $0.00 $0.00
City Labor $1,706.48 $500.00 $500.00
Annual Zone Administration $1,780.35 $1,869.00 $1,962.00 General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $21,035.40 $16,278.00 $16,637.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $12,521.73 $13,300.00 $14,390.60
Assessment Interest $44.20 $46.00 $49.00
Total Revenue $12,565.90 $13,346.00 $14,439.60
Estimated Fund Balance
FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve Fund
Balance July 1 $14,358.58 $11,426.58
Estimated Assessment Revenue $13,346.00 $14,439.60
Estimated Expenses $16,278.00 $16,637.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Estimated Ending Reserve Fund
Balance June 30 $11,426.58 $9,229.18
The total proposed assessment for FY 2023-24 is $14,390.60 which is a 8.2% percent increase over FY 2022-23.

Method of Assessment Spread
The assessment shall be equally divided among the seventy (70) dwelling units. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Seventy (70) parcels in assessment area
Lot No. Assessor's Parcel
Number Annual Charge
1 144-770-001 $205.58
2 144-770-002 $205.58
3 144-770-003 $205.58
4 144-770-004 $205.58
5 144-770-005 $205.58
6 144-770-006 $205.58
7 144-770-007 $205.58
8 144-770-008 $205.58
9 144-770-009 $205.58
10 144-770-010 $205.58
11 144-770-011 $205.58
12 144-770-012 $205.58
13 144-770-013 $205.58
14 144-770-014 $205.58
15 144-770-015 $205.58
16 144-770-016 $205.58
17 144-770-017 $205.58
18 144-770-018 $205.58
19 144-770-019 $205.58
20 144-770-020 $205.58
21 144-770-021 $205.58
22 144-770-022 $205.58
23 144-770-023 $205.58
24 144-770-024 $205.58
25 144-770-025 $205.58
27 144-770-027 $205.58
28 144-770-028 $205.58
29 144-770-029 $205.58
30 144-770-030 $205.58
31 144-770-031 $205.58
32 144-770-032 $205.58
33 144-770-033 $205.58

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) 34 144-770-034 $205.58
35 144-770-035 $205.58
36 144-770-036 $205.58
37 144-770-037 $205.58
38 144-770-038 $205.58
39 144-770-039 $205.58
40 144-770-040 $205.58
41 144-770-041 $205.58
42 144-770-042 $205.58
43 144-770-043 $205.58
44 144-770-044 $205.58
45 144-770-045 $205.58
46 144-770-046 $205.58
47 144-770-047 $205.58
48 144-770-048 $205.58
50 144-770-050 $205.58
CAP 1A 144-770-051 $205.58
CAP 1B 144-770-052 $205.58
CAP 2A 144-770-053 $205.58
CAP 2B 144-770-054 $205.58
CAP 3A 144-770-055 $205.58
CAP 3B 144-770-056 $205.58
CAP 4A 144-770-057 $205.58
CAP 4B 144-770-058 $205.58
CAP 5A 144-770-059 $205.58
CAP 5B 144-770-060 $205.58
CAP 6A 144-770-061 $205.58
CAP 6B 144-770-062 $205.58
CAP 7A 144-770-063 $205.58
CAP 7B 144-770-064 $205.58
CAP 8A 144-770-065 $205.58
CAP 8B 144-770-066 $205.58
CAP 9A 144-770-067 $205.58
CAP 9B 144-770-068 $205.58
CAP 10A 144-770-069 $205.58
CAP 10B 144-770-070 $205.58
Total Annual Assessment $14,390.60
Zone 10: Altman Acres
Background
On October 9, 2002, the City Council of the City of Cotati adopted Resolution No. 02-91 granting tentative approval for the Altman Acres Subdivision. Condition No. 59 of said Resolution requires that a landscape and street light maintenance assessment Zone be formed to provide funds for the maintenance of landscaping and street lighting within the Altman Acres Subdivision, in

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on October 9, 2002 the City Council adopted Resolution No. 02-94 forming the Altman Acres Subdivision.

The Zone is maintaining landscaping and lighting in the Altman Acres Subdivision City Right-ofWay and along Old Redwood Highway Right-of-Way fronting Lots 1 through 7. All funds shall be used for electrical, landscape, and incidental expenses within the Altman Acres Subdivision.

This Zone includes 11,750 square feet of landscape area and five LED, 120 volt, 100 watt street lights.

City staff met with residents at the HOA Board meeting on Friday November 19, 2021, and discussed requested cleanup and replanting of the streetscape fronting Old Redwood Highway.

This would be a capital project requiring the City to hire a contractor. City Staff met again with the community at the HOA Board meeting on May 17, 2022, and due to the increasing reserves, staff agreed to propose a 5 percent reduction in the assessment for 2022/23 and setting a reserve target of $20,000 subject to receiving a quote from landscape contractor(s) for relandscaping the street-scape. Since the meeting, the City received one quote for $26,800. This quote is consistent with what was discussed at the May 17, 2022 HOA Board meeting. The street landscape remediation improvements were completed in FY22/23.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2023- 2024 is $3,046.

Description FY 21/22 Actuals FY 22/23 Estimated FY 23/24 Projected Utility Charges $1,005.48 $2,383.68 $1,106.00
Contract Services $486.60 $510.93 $536.00
Capitol Projects $0.00 $28,600.00 $0.00
City Labor $875.00 $933.33 $980.00
Annual Zone Administration $384.30 $403.52 $424.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $2,751.38 $32,831.50 $3,046.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $5,388.50 $5,122.00 $5,390.00
Assessment Interest $85.41 $90.00 $95.00
Total Revenue $5,473.91 $5,212.00 $5,485.00
Estimated Fund Balance

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) FY 2022-23
(Estimated)
FY 2023-2024
(Projected)
Estimated Starting Reserve Fund
Balance July 1 $35,367.54 $7,748.04
Estimated Assessment Revenue $5,212.00 $5,485.00
Estimated Expenses $32,831.50 $3,046.00
Estimated Ending Reserve Fund
Balance June 30 $7,748.04 $10,187.04
The total proposed assessment for FY 2023-24 is $5,390.00 which is a 5% percent increase over FY 2022-22.

Method of Assessment Spread
The assessment shall be equally divided among the fourteen (14) dwelling units. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Fourteen (14) parcels in assessment area
Lot No. Assessor's Parcel
Number
Annual
Charge
1 046-640-001 $385.00
2 046-640-002 $385.00
3 046-640-003 $385.00
4 046-640-004 $385.00
5 046-640-005 $385.00
6 046-640-006 $385.00
7 046-640-007 $385.00
8 046-640-008 $385.00
9 046-640-009 $385.00
10 046-640-010 $385.00
11 046-640-011 $385.00
12 046-640-012 $385.00
13 046-640-013 $385.00
14 046-640-014 $385.00
Total Annual Assessment $5,390.00

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) ENGINEER’S REPORT ATTACHMENTS
Attachment A - Method of Apportionment of Assessment - A statement of the method used by Engineer of Work to determine the amount proposed to be assessed against each parcel within the Assessment District.

Attachment B - Assessment Diagrams – An Assessment Diagram (maps) showing all of the parcels of real property within the boundaries of the ten Assessment Zones. The A.P.N.’s are shown in the Assessor’s Maps available at the County of Sonoma Assessor’s Office.

Attachment C - Improvement Plans – This portion of the Engineer’s Report describes any improvement plans that may be needed for the installation of the improvements. If plans exist, they are filed with the City Clerk. Although separately bound, the plans and specifications are part of this Engineer’s

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Report and are included in it by reference.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs)

ATTACHMENT A

METHOD OF APPORTIONMENT OF ASSESSMENT
The following is a brief description of the manner in which the annual assessment has been apportioned to each parcel within the Assessment Zones:

Each parcel within each of the zones of the Assessment District receives a direct special benefit from improvement covered by this assessment as follows:

Valparaiso Vista Zone 1 - Zone 1 includes the maintenance of 7,416 square feet of landscaping along Redwood Highway and Valparaiso Avenue and five street lights within the development. The parcels within this zone receive a direct special benefit from these amenities that are an asset to the values of the homes.

Quail Hollow IV Zone 2 - Zone 2 funds the annual costs associated with the operation and maintenance of Quail Hollow, the back-on landscaping along portions of Myrtle Avenue. Additionally, maintenance of the landscaping provides a direct benefit for the parcels as maintaining the landscaping adds to property values and provides beneficial landscape features specific to residents within this zone.

Sommers Zone 3 - The related Assessment Zone improvements in Zone 3 include six driveway lights. Additionally, the lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Macklin Zone 4 - The related improvements in Zone 4 includes 1,170 square feet of “back-on” landscaping along Myrtle Avenue. Residents within this zone directly benefit from maintenance of the landscaping, as maintaining the landscaping adds to property values and provides beneficial landscape features specific to residents within this zone.

Sierra Meadows Zone 5 - The related improvements in Zone 5 include nine street lights within the development. Residents within this zone directly benefit from the lighting, as maintaining the lighting adds to property values and provides beneficial lighting features specific to residents within this zone.

Oak Knoll Zone 6 - The related improvements in Zone 6 include the island landscape maintenance on Christensen Court and five street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Garden Gate Zone 7 - The related improvements in Zone 7 include 2,900 square feet of “back-on” landscape along a portion of East Cotati Avenue and five street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) specific to residents within this zone.

Park Meadows Zone 8 - The improvements in Zone 8 include 38,475 square feet of “back-on” landscape along a portion of East Cotati Avenue and eleven street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Santero Way Zone 9 - The improvements in Zone 9 include a 31,000 square feet landscaped park and seventeen street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Altman Acres Zone 10 - The improvements in Zone 10 include a 11,750 square feet landscaped area along Old Redwood Hwy and five street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

The method of apportionment (spread) equates all parcels in Zones 1, 2, 3, 4, 5, 6 , 7, 8, 9 and 10 within the boundaries of the Assessment Zone to an Equivalent Single-Family Dwelling (ESD) unit use, or portion thereof. The following basic use units reflect the relative benefit accruing to parcels of land within a City of Cotati Landscaping and Lighting Assessment Zone:

1. Single dwelling parcel 1 unit

2. Multiple dwelling unit parcel 1 unit per dwelling
Once the total number of ESD units is determined for each of the Zones, the total number of ESD units within each Zone shall be divided into each respective Zone’s operation and maintenance expenses for the upcoming fiscal year (see Part B). This will result in the proposed annual assessment per ESD for the upcoming fiscal year. The annual assessment per ESD shall be multiplied by the total use units established for each parcel, or portion thereof, to determine the proposed total annual assessment for each parcel within each Zone 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10.

Annual assessments are apportioned in this manner due to the relative benefit of the improvements to each of the parcels within each separate Zone. Since the improvements are easily accessible to all the parcels within each Zone, the level of benefit is equally spread to each parcel.

Although Section 22663 of the Streets and Highways Code typically requires that public property

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) not be assessed, Article XIII, Section 4(a) of Proposition 218 now requires that public agencies shall not be exempt from assessment. However, the creek area, wetlands and public rights-of-way and easements within various Zones preclude construction of structures for other uses that conflict with the allowable zoning of these areas. Therefore, these publicly owned areas without a dwelling and used exclusively for greenbelt, or open space, or the common area of any planned unit development, receive no special benefit and do not receive an annual assessment.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs)

ATTACHMENT B

ASSESSMENT DIAGRAMS
Attached are the Assessment Diagrams (Maps) for the ten Assessment Zones. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s Parcel Number, are shown on the Assessor's Maps for the City of Cotati available at the County of Sonoma Assessor's Office. The attached pages also provide the reference to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective subdivisions in each of the ten Zones.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Zone 1 - Valparaiso:

Lots 51 through 65 (15 total) and associated right-of –way street frontages lying within the Valparaiso Vista PUD Subdivision filed in the recorder’s office of the County of Sonoma in book 144 of Maps, Page 40.

Zone 2 - Quail Hollow:

Lots 17-47 (31 total) and associated right-of-way street frontages lying within the Quail Hollow IV Subdivision are filed in the recorder’s office of the County of Sonoma in book 46 of Maps, Page 61.

Zone 3 - Sommers:

Lots 20-27 (8 total) and associated right-of-way street frontages lying within The Sommer Subdivision are filed in the recorder’s office of the County of Sonoma in book 144 of Maps, Pages 28.

Zone 4 - Macklin:

Lots 1-39 (39 total) and associated right-of-way street frontages lying within Macklin Subdivision, filed in the recorder’s office of the County of Sonoma in Book 46 of Maps, Page 62.

Zone 5 - Sierra Meadows:

Lots 1-26, 29, and 31-33 (30 total) and associated right-of-way street frontages lying within the Sierra Meadow Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page 73.

Zone 6 - Oak Knoll:

Lots 1-26, 29, and 31-33 (30 total) and associated right-of-way street frontages lying within the Oak Knoll Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page34.

Zone 7 - Garden Gate:

Lots 42-53, 58-60 (15 total) and associated right-of-way street frontages lying within the Garden Gate Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page72.

Zone 8 - Park Meadows:

All the land lying within the Park Meadows Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page47.

Zone 9 - Santero Way:

The boundary of the Santero Way Developments Landscape and Lighting Assessment Zone coincides with the exterior boundaries of the Cotati Station Subdivision, Phase 1, recorded in Book 654 at Pages 44 through 49, Sonoma County Records. All individual Lots 1-50 and twenty (20) Condominium units

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) within the boundaries of the Cotati Station Subdivision, Phase 1 (for a total of 70 dwelling units) are included in the assessment Zone.

Zone 10 - Altman Acres:

Lots 1-14 (14 total) and associated right-of-way street frontages lying within the Altman Acres Subdivision are filed in the recorder’s office of the County of Sonoma in Book 46 of Maps, Pages 64.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs)

ATTACHMENT C

IMPROVEMENT PLANS
If improvement plans exist, they are filed with the City Clerk. Although separately bound, the improvement plans are part of this Engineer’s Report and are included in it by reference.

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Attachment: Fiscal Year 2023-2024 - LLAD Engineers Report (Accept report and set PH date for LLADs) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Approval of 2023 Cotati Accordion Festival and Associated Street Closures Date: May 23, 2023
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution approving the 2023 Accordion Festival including the sale of alcoholic beverages on public property, amplified music, and the temporary closure of certain public streets.

Background
The Annual Cotati Accordion Festival is proposed for Saturday, August 19 th, and Sunday,
August 20th, 2023. The event coordinators are requesting permission to use La Plaza Park, including the bandstand with electricity, and the right-of-way surrounding the park. The event and the request to utilize City facilities are the same as prior years.

Cotati Accordion Festival, Inc. has submitted a completed City of Cotati Request for Use of Park Facilities application along with sufficient descriptions of the event.

Analysis/Discussion
La Plaza Park, as well as La Plaza Street and West Sierra Avenue adjacent to the park, would be closed from 10:00 a.m. Friday, August 18
th through 10:00 a.m. Monday, August 21st. The event
hours would be 9:30 a.m. to 8:00 p.m. both days, with live music played 9:45 a.m. to 8:00 p.m. each day.

The proposed traffic routing plan would be the same as that used over the past several years. La Plaza Street and West Sierra Avenue adjacent to the park would be closed and utilized for parking and event space. This traffic plan has reduced negative community impact by keeping Old Redwood Highway and East Cotati Avenue open throughout the event. The plan also allows for parking on William Street, Olof Street, Henry Street and La Plaza Avenue between East Cotati Avenue and Old Redwood Highway and affects only one bus stop.

As in recent years, the City has been installing “No Parking” signs in the bicycle lanes on West Sierra Avenue from La Plaza Avenue to East School Street. This also ensures that bicycle lanes

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remain open for their designated use.

Exhibits attached to the resolution describe the street closures and parking restrictions necessary to allow for the orderly movement of vehicle and pedestrian traffic during street closures. All parking restriction signage will be put in place by the City at least twenty-four (24) hours in advance.

A Condition of Approval has been included which requires proof of adequate insurance and an approved permit from the California Department of Alcohol and Beverage Control to allow for the sale of beer and wine to be supplied to the City before the event.

Financial Considerations
In past years, event sponsors have paid fixed fees for use of the park and public street closures, and have deposited monies to offset the costs of City staff time necessary for closing streets, noticing, clean-up and general maintenance such as securing City equipment and locking/unlocking restrooms. The total amount of fees and deposit approved by Council for the 2019 event was $2,600, which was a reduction from prior years by excluding the staff time needed to process the event application. 2019 was the last time fees were assessed to this event due to the COVID fee waivers approved between 2020-2022.

Table 1 shows the fees associated with the permit and requests submitted by the applicant in accordance to the City Master Fee Schedule, which was updated in 2022.

Table 1.

Street Closure Fee – Large w/traffic rerouting – Old Redwood Hwy Street Closure Fee – Large w/traffic rerouting – West Sierra Ave $1755.00
$1755.00
Street Closure Fee – Small – La Plaza
Application Fee
$702.00
$50.00
Park Permit Fee $650.00
Total Fees $4,912.00
Refundable Deposit $500.00
Total Fees & Refundable Deposit $5,412.00
The applicant has requested fee waivers for this event. The Special Events and Park Permit Policy allows for non-profit groups to request a 50% fee waiver for fees associated with their event when no admission fees are charged. Although this event does charge admission fees, given the recent change in fees since 2019 and that this event is still trying to get back on their feet since being cancelled, virtual, and later in the year in 2020, 2021, and 2022, staff recommends that the 50% waiver request be approved for this year’s event. Staff also recommends that a 25% fee waiver is approved in 2024 and that in 2025, full fees are assessed.

The event does bring visitation to the City and has potential to support local businesses.

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Staff spends an average of 40 hours each year to process the application and for labor associated with setting up and taking down the street closures and rerouting traffic. The adopted fees are intended, on average, to cover the costs of performing these activities, but it is important to also understand the true costs. The estimated staff costs are shown in Table 2.

Table 2.

Recreation Staff – 5 hours
Public Works Staff – 36.5 hours
$510.00
$6387.50
Total Staff Costs $6,897.50
The proposed fees to be collected would be a fee of $2,456 (50% of the total $4,912) and a $500 refundable deposit to be collected and returned following the event if no unusual damage occurs or extra staff time is needed to return the park to its original state.

Additionally, the Cotati Accordion Festival is designated as a City-sponsored event, which allows them to be considered as one of the ten (10) community events designated to receive free trash/recycling/compost service in 2023, as permitted under the City’s waste franchise agreement with Recology. As a City Sponsored Event, it is expected that the organizer will prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE 2023 ANNUAL COTATI ACCORDION FESTIVAL; AUTHORIZING THE

TEMPORARY CLOSURE OF CERTAIN STREETS, THE USE OF AMPLIFIED LIVE

ENTERTAINMENT AND THE SALES OF ALCOHOLIC BEVERAGES IN LA PLAZA PARK
WHEREAS, the Cotati Accordion Festival submitted an application to the City for the Annual Cotati Accordion Festival scheduled for August 19th and 20th, 2023; and WHEREAS, California Vehicle Code Section 21101(e) authorizes temporary street closures if necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing; and
WHEREAS, it will be necessary to temporarily close certain streets, as described in the Exhibits attached to facilitate these events; and
WHEREAS the City Council finds that the closure is necessary for the safety and protection of persons who are to use that portion or portions of the street(s) during the temporary closing; and
WHEREAS, the Chief of Police of the City of Cotati shall arrange for temporary street closure and traffic rerouting, which will minimize the traffic hazard conditions and allow for orderly movement of traffic; and
WHEREAS, the Chief of Police shall contact the Rancho Adobe Fire Protection District, ambulance service providers, bus service providers, and others who may need ingress, egress, or the ability to traverse the affected area and will reasonably provide for their needs; and WHEREAS, the City Council finds that this event is part of a comprehensive community economic development strategy by the City of Cotati in that it increases visitation to the City, promotes the Cotati community and results in increased sales tax revenues; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati will not be jeopardized by the approval of these events; and WHEREAS, the event organizers have been conditioned to provide evidence of their ability to serve alcohol responsibly and in conformance with all rules and regulations of the California Department of Alcoholic Beverage Control and conditioned to return the park and streets to their prior condition of cleanliness and repair as set forth in Exhibit “A” attached hereto; and
WHEREAS, the action of approving an Annual Accordion Festival does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati as follows:

Section 1. Findings. The above recitals are declared to be true and correct and are incorporated herein as findings of the City Council.

Section 2. Approval of Conditions. The City Council hereby approves the conditions of Packet Pg. 59
approval for these events, attached as Exhibit A.

Section 3. Approval of Fee Waivers for Cotati Accordion Festival. The 50% fee waivers, as described in the accompanying Staff Report, is hereby approved to facilitate these events.

Section 4. Effective Date of this Resolution. This Resolution shall become effective immediately.

Section 5. Severability. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Cotati hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

EXHIBIT A Conditions of Approval Accordion Festival (PDF) EXHIBIT B Cotati Accordion Festival Application 2023 (PDF) Packet Pg. 60

EXHIBIT A

CONDITIONS OF APPROVAL

1. The applicant is granted exclusive use of La Plaza Park including closing La Plaza Street and West Sierra Avenue adjacent to the park for the event from Friday, August 18h, 2023 at 10:00 a.m. through Monday, August 21
st, 2023 at 10:00 a.m. for the
event scheduled from 9:30 a.m. to 8:00 p.m. both days. This approval includes live amplified entertainment from 9:45 a.m. to 8:00 p.m. both days.

2. The applicant shall apply for a permit from the Fire District at least 10 days prior to the event for the assembly tents.

3. The applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC) for each event day. The City authorizes the sale and consumption of beer and wine.

4. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.

5. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.

6. The applicant shall obtain a limited term permit for all offsite activities, including parking, from the City of Cotati Community Development Department no later than 60 days prior to the start of the event.

7. The applicant shall ensure the public facilities (park, parking spaces, restrooms, and streets) are cleaned completely and returned to pre-event condition prior to re-opening the streets. This includes the removal of any chalk or tape used to mark vendor spaces.

Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.

8. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.

9. The applicant shall be responsible for ensuring trash, recycling, and compost bins, portable toilets, and handwashing stations are delivered and collected.

10. The Police Department shall notify the appropriate agencies, businesses, and residents of street closures per California Vehicle Code Section 21101 (e). This Section authorizes the temporary closing of any street for celebrations, parades, local events and other purposes when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

11. Public Works shall be responsible for street closures, as listed below. The applicant shall be responsible for providing the barricades and delineators. a. The following streets will be closed Friday, August 18, 2023, 10:00 a.m., through Monday, August 21, 2023, 10:00 a.m.:
• West Sierra Avenue between Old Redwood Highway and La Plaza • West Cotati Avenue from William/Olof Streets to La Plaza • La Plaza – from Old Redwood Highway to West Cotati Avenue • La Plaza – from West Cotati Avenue to West Sierra Avenue

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Attachment: EXHIBIT A Conditions of Approval Accordion Festival [Revision 1] (2023 Accordion Festival Resolution) b. The following traffic lanes will be closed to through traffic between Friday, August 18, 2023, 10:00 a.m., through Monday, August, 2023, 10:00 a.m.:
• No. 2 Westbound Lane of East Cotati Avenue at the intersection of Old Redwood Highway
• No. 1, left turn lane, of Old Redwood Highway onto West Sierra Avenue • Left turn lane on Old Redwood Highway, Northbound at La Plaza North c. The following streets may be designated “No Parking” in order to ease congestion on the detour routes:
• La Plaza – from West Sierra Avenue to Old Redwood Highway (South side of the roadway)
• La Plaza – the first eight parking spaces running north from West Sierra Avenue to be blocked off on Thursday evening
• West Cotati Avenue – from Olof Street to La Plaza (South side of the roadway) • West Sierra Avenue – from La Plaza to East School Street d. The following street will be designated for ADA accessible parking:
• West Cotati Avenue (midblock) to La Plaza (North side of the roadway)

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Attachment: EXHIBIT A Conditions of Approval Accordion Festival [Revision 1] (2023 Accordion Festival Resolution)

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Attachment: EXHIBIT B Cotati Accordion Festival Application 2023 [Revision 1] (2023 Accordion Festival Resolution)

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Attachment: EXHIBIT B Cotati Accordion Festival Application 2023 [Revision 1] (2023 Accordion Festival Resolution)

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Attachment: EXHIBIT B Cotati Accordion Festival Application 2023 [Revision 1] (2023 Accordion Festival Resolution)

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Attachment: EXHIBIT B Cotati Accordion Festival Application 2023 [Revision 1] (2023 Accordion Festival Resolution)

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Attachment: EXHIBIT B Cotati Accordion Festival Application 2023 [Revision 1] (2023 Accordion Festival Resolution) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Acceptance of Jamie Lane Public Improvements
Date: May 23, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the Jamie Lane Subdivision Public Improvements and authorizing the City Clerk to record the notice of completion and to release any Subdivision Improvement Agreement Securities upon the passage of 35 days of noticing with no protests.

Background
As part of the orderly development of the City, the City considers and approves subdivision plans then typically enters into Subdivision Improvement Agreements for the installation and eventual acceptance by the City of public improvements. This process is to ensure the development meets the City’s land use and infrastructure requirements presented in the General Plan, codified in the Municipal Code, and prescribed in guidance documents including the Engineering Design Standards, Standard Plans, and Construction Specification Manual and Building Permit forms and procedures. The Jamie Lane Subdivision has followed these procedures and the public improvement portion of the constructed development is ready for City Council acceptance.

Analysis/Discussion
On June 9, 2020, the City Council accepted the recommendations of the Design Review Committee and Planning Commission and approved the Vesting Tentative Map and Design Review to allow the construction of five single family deed restricted homes on the Jamie Lane Property.

Subsequent to City Council approval of the project, the Housing Land Trust of Sonoma County (HLT or Developer) submitted the Improvement Plans (“Plans”), draft Final Map, and related subdivision documents for City review. The City Engineer, Community Development Director, Police Chief, and the Fire District Chief reviewed the Improvement Plans and determined them to be in conformance with the entitled Project. The Final Map contains the mapping and notation information for the Developer to dedicate land for public purposes consisting of public

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roadways, sidewalk and utility easements.

On February 23, 2021, City Council approved the Subdivision Improvement Agreement, Improvement Plans, Final Map, related agreements, and accepted the dedications and construction work began. The work is now complete and has been inspected and approved by the Developer’s Engineer and the City’s Engineers and is recommended for acceptance by the City.

Following City Council action, the City Clerk is to record the Notice of Completion, then, after the 35-day noticing period with no protests received, the City Clerk is to release any remaining Subdivision Securities. Typically, a maintenance bond is required by the City in the event that the developer is unresponsive to correcting any deficiencies in the public improvements for a period of one year following City acceptance of the Public Improvements. However, HLT continues to own and operate the project directly, and any maintenance bond premium would be paid by the City as a partner in this affordable housing development. Therefore, staff is recommending that the City Council waive this requirement on this joint project. Following City Council’s acceptance, the purpose of the Subdivision Improvement Agreement has been fulfilled.

Financial Considerations
In accepting the public improvements, the City is taking responsibility for the long-term maintenance of these improvements. The development is within the Community Facilities District (CFD) so a special assessment is collected by the City for maintenance of streets, lighting and public safety. Interior improvements including Jamie Lane, on-site storm water system, landscaping and lighting are the responsibility of the property owner(s).

Environmental Issues
The Project is exempt from the California Environmental Quality Act pursuant to Section 15332 of the CEQA Guidelines, In-Fill Development Projects, as the Project is consistent with the General Plan and zoning as modified by the Planned Urban Development (PUD), is less than five acres, has no value as habitat for endangered, rare or threatened species, can be served by existing utilities and public services, and will have no significant traffic, noise, air or water quality effects.

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RESOLUTION NO.

RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE

JAMIE LANE SUBDIVISION PUBLIC IMPROVEMENTS AND AUTHORIZING THE

CITY CLERK TO RECORD THE NOTICE OF COMPLETION AND TO RELEASE

ANY SUBDIVISION IMPROVEMENT AGREEMENT SECURITIES UPON THE PASSAGE OF 35 DAYS OF NOTICING WITH NO PROTESTS.

WHEREAS, as part of the orderly development of the City, the City considers and approves subdivision plans then typically enters into Subdivision Improvement Agreements for the installation and eventual acceptance by the City of public improvements; and WHEREAS, this process is to ensure the development meets the City’s land use and infrastructure requirements presented in the General Plan, codified in the Municipal Code, and prescribed in guidance documents including the Engineering Design Standards, Standard Plans, and Construction Specification Manual and Building Permit forms and procedures; and WHEREAS, the Jamie Lane Subdivision has followed these procedures and the public improvement portion of the constructed development is ready for City Council acceptance; and WHEREAS, on June 9, 2020, the City Council accepted the recommendations of the Design Review Committee and Planning Commission and approved the Vesting Tentative Map and Design Review to allow the construction of five single family deed restricted homes on the Jamie Lane Property; and
WHEREAS, subsequent to City Council approval of the project, the Housing Land Trust of Sonoma County (HLT or Developer) submitted the Improvement Plans (“Plans”), draft Final Map, and related subdivision documents for City review; and WHEREAS, the City Engineer, Community Development Director, Police Chief, and the Fire District Chief approved the Improvement Plans; and WHEREAS, on February 23, 2021, City Council approved the Subdivision Improvement Agreement, Improvement Plans, Final Map, related agreements, and accepted the dedications and construction work began; and
WHEREAS, the work is now complete and has been inspected and approved by the Developer’s Engineer and the City’s Engineers and is recommended for acceptance by the City; and
WHEREAS, following City Council action, the City Clerk is to record the Notice of Completion, then, after the 35-day noticing period with no protests received, the City Clerk is to release any Subdivision Securities; and
WHEREAS, the City is a funding partner in this affordable housing development and would need to fund the bond premium, so finds that it’s in the City’s best interest to waive the requirement of the 1 year maintenance bond in this instance; and following City Council’s Packet Pg. 70
acceptance, the purpose of the Subdivision Improvement Agreement has been fulfilled; and WHEREAS, in accepting the public improvements, the City is taking responsibility for the long-term maintenance of the public improvements; and WHEREAS, the development is within the Community Facilities District (CFD) and a special assessment is collected by the City for such expenses as street maintenance, lighting and public safety; and
WHEREAS, interior improvements including Jamie Lane, on-site storm water system, landscaping and lighting is the responsibility of the property owners; and WHEREAS, the Project is exempt from the California Environmental Quality Act pursuant to Section 15332 of the CEQA Guidelines, In-Fill Development Projects, as the Project is consistent with the General Plan and zoning as modified by the Planned Urban Development (PUD), is less than five acres, has no value as habitat for endangered, rare or threatened species, can be served by existing utilities and public services, and will have no significant traffic, noise, air or water quality effects.

NOW THEREFORE BE IT RESOLVED the City of Cotati City Council hereby determines:

1. The Jamie Lane Subdivision Public Improvements identified in the Subdivision Improvement Agreement executed on March 23, 2021, are accepted, and

2. The City Clerk is directed to record the Notice of Completion with the County Recorder’s office and after 35 days with no protests, release any remaining securities, such as the Performance Bond, Labor and Materials Bond, and Monumentation Bond, and

3. The City waives the requirement for the 1 year Maintenance Bond.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Jamie Lane PIP Construction Certification Letter (PDF)
Jamie Lane NOC (PDF)
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Grading Permit 1st Submittal Cover
R.C.E. 49302 P.L.S. 6368
STEVEN J. LAFRANCHI & ASSOCIATES, INC.

CIVIL ENGINEERS ~ LAND SURVEYORS ~ LAND PLANNERS ~ LANDSCAPE ARCHITECTS

PETALUMA THEATRE SQUARE
140 SECOND STREET, SUITE 312, PETALUMA, CA 94952
TEL 707-762-3122 FAX 707-762-3239
March 17, 2023
City of Cotati
Public Works
201 W. Sierra Avenue
Cotati, CA 94931
Attention: Craig Scott, Public Works Director/City Engineer Subject: Jamie Lane Affordable Housing Project
Public Improvement Construction Certification Letter

Dear Craig
This letter is to provide notice and certification that the construction of the public improvements for the Jamie Lane Affordable Housing Project have been completed and are in accordance with the approved Subdivision Plans and all city approved field changes.

Sincerely,

Steven J. Lafranchi, P.E., P.L.S
cc: Dev Goetschius
Dave Weller
Damien O’Bid
Noah Housh
Moe Engineering

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Attachment: Jamie Lane PIP Construction Certification Letter (Acceptance of Jamie Lane) After recording, return to:

Kevin Patterson, Deputy City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the public improvements at the City Council meeting of May 23, 2023, for the Jamie Lane Subdivision. The nature of the City of Cotati’s interest, as owner, of the property is as public rightof-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on March 17, 2023.

3. The name of the original contractor for the work of improvement was RCX, General Engineering Contractor for a total constructed amount of $580.811.00.

4. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Streets\West Side Street Project\Construction\Closeout\NOC.doc

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Attachment: Jamie Lane NOC (Acceptance of Jamie Lane)
Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Adoption of the City Wide Salary Schedule for Fiscal Year 2023/24 Date: May 23, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council adopt the fiscal year 2023/24 salary schedule, as updated per the current City labor agreements.

Background
The City Council and staff believe that our citizens have a right to full transparency with respect to public information, including the wages and benefits received by City employees and elected officials. To that end, salary schedules as well as labor agreements are available on the City’s website.

For transparency as well as effective and efficient financial reporting, City staff have prepared the annual salary schedule for fiscal year 2023/24, using the adopted labor agreements in effect as of May 23, 2023.

Analysis/Discussion
The City of Cotati has three separate bargaining units; the CEA, the Cotati Police Officers Association (CPOA), and the Cotati Police Management Association (CPMA), as well as the Non-Represented group and a single employment agreement with the City Manager. The salary schedule implements the existing approved memorandum of understanding with each group or contract.

Financial Considerations
The is no additional fiscal impact associated with the approval and publishing of the salary schedule, as the changes have already been authorized by MOU and budgeted.

Environmental Issues
The action of approving the salary schedule does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE FISCAL YEAR 2023/24 SALARY SCHEDULE
WHEREAS, on June 11, 2019 (Resolution 2019-22) the City Council approved a fiveyear MOU with the Cotati Police Officers Association (CPOA) effective the first full pay period following July 1, 2019; and
WHEREAS, on July 23, 2019 (Resolution 2019-35) the City Council approved a fiveyear MOU with the Cotati Police Management Association (CPMA) effective the first full pay period following July 1, 2019; and
WHEREAS, on August 24, 2021 (Resolution 2021-45) the City Council of the City of Cotati entered into an Amended and Restated Employment Agreement concerning compensation, benefits, terms, and conditions of Damien O’Bid’s employment as City Manager for the period of five (5) years, and
WHEREAS, on June 22, 2021 (Resolution 2021-33) the City Council approved a fiveyear MOU with the Cotati Employees Association (CEA) effective the first full pay period following July 1, 2021; and
WHEREAS, state law (ACA 3) require a multi-year increase in the State minimum wage; and
WHEREAS, on August 9, 2022 (Resolution 2022-46) the City Council approved a fiveyear MOU with the Non-Represented contract (Non-Rep) effective the first full pay period following August 9, 2022; and
WHEREAS, on May 9, 2023, Council approved the amendment of the Non-Rep agreement to include the Police Officer Trainee position; and WHEREAS, the changes previously authorized by the City Council though the aforementioned MOU’s are incorporated into the attached salary schedule, effective the first full pay period after July 1, 2023; and
WHEREAS, the action of approving the salary schedule does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COTATI HEREBY approves the attached salary schedule effective on the first day of the first full pay cycle in fiscal year 2023/24.

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IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Fiscal Year 2023/24 Salary Schedule - Effective July 3, 2023 (PDF) Packet Pg. 76
Salary Schedule 2023/24
Step Step Step Step Step
ABCD E
Accountant CEA 36.91 38.76 40.70 42.73 44.87
Account Clerk CEA 27.45 28.82 30.26 31.77 33.36
Accounting Technician CEA 31.90 33.49 35.16 36.92 38.77 Administrative Assistant CEA 31.47 33.04 34.69 36.42 38.24 Assistant Planner CEA 38.02 39.92 41.92 44.02 46.22
Associate Engineer CEA 42.24 44.35 46.57 48.90 51.34
Associate Planner CEA 42.24 44.35 46.57 48.90 51.34
Building Official Non-Rep 59.67 62.65 65.78 69.07 72.52 Chief of Police Non-Rep 78.22 82.13 86.24 90.55 95.08
City Clerk Non-Rep 54.90 57.64 60.52 63.55 66.73
City Manager Contract - - - - 99.86
Civil Engineer CEA 48.36 50.78 53.32 55.99 58.79
Community Services Officer CPOA 29.87 31.36 32.93 34.58 36.31 Deputy City Clerk Non-Rep 37.99 39.89 41.88 43.97 46.17 Director of Administrative Services Non-Rep 78.22 82.13 86.24 90.55 95.08 Director of Community Development Non-Rep 78.22 82.13 86.24 90.55 95.08 Director of Public Works/City Engineer Non-Rep 78.22 82.13 86.24 90.55 95.08 Engineering Technician CEA 33.53 35.21 36.97 38.82 40.76 Intern Part Time 16.00 - 17.00 - 18.00
Laborer CEA 22.00 23.10 24.26 25.47 26.74
Maintenance Worker I CEA 27.98 29.38 30.85 32.39 34.01
Maintenance Worker II CEA 32.00 33.60 35.28 37.04 38.89 Maintenance Worker III CEA 35.28 37.04 38.89 40.83 42.87 Management Analyst CEA 39.30 41.27 43.33 45.50 47.78
Management Analyst - Confidential Non-Rep 39.30 41.27 43.33 45.50 47.78 Office Assistant CEA 22.53 23.66 24.84 26.08 27.38
Permit Technician CEA 32.64 34.27 35.98 37.78 39.67
Planning Technician CEA 32.64 34.27 35.98 37.78 39.67
Police Corporal CPOA 40.32 42.34 44.46 46.68 49.01
Police Dispatcher/Clerk CPOA 30.50 32.02 33.62 35.30 37.06 Police Lieutenant Non-Rep 56.22 59.03 61.98 65.08 68.33 Police Officer CPOA 38.38 40.30 42.32 44.44 46.66
Police Officer Trainee Non-Rep 30.57
Police Sergeant CPMA 45.60 47.88 50.27 52.78 55.42
Police Service Aide Part Time/Non Rep 27.42 28.79 30.23 31.74 33.33 Public Works Superintendent Non-Rep 53.34 56.01 58.81 61.75 64.84 Recreation Coordinator CEA 27.45 28.82 30.26 31.77 33.36 Recreation Manager Non-Rep 46.06 48.36 50.78 53.32 55.99 Reserve Police Officer Part Time/CPOA 38.38 40.30 42.32 44.44 46.66 Senior Accountant CEA 40.47 42.49 44.61 46.84 49.18
Senior Management Analyst CEA 43.32 45.49 47.76 50.15 52.66 Senior Management Analyst - Confidential Non-Rep 43.32 45.49 47.76 50.15 52.66 Senior Planner CEA 48.36 50.78 53.32 55.99 58.79
Recreation Seasonal Staff Part Time Step A Step B Step C Camp Director Part Time 18.00 19.00 20.00
Assistant Camp Director Part TIme 17.00 18.00 19.00
Recreation Leader Part Time 16.00 17.00 18.00
Effective 07/03/2023
Position Title Bargaining Unit
2 2
-
2 Hourly (2080/yr)

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Attachment: Fiscal Year 2023/24 Salary Schedule - Effective July 3, 2023 (Fiscal Year 2023-24 Salary Schedule) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Adoption of a Resolution Approving the Annual Appropriations (Gann) Limit for Fiscal Year 2023/24.

Date: May 23, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council Adopt a Resolution Approving the annual appropriations limit for the City of Cotati Fiscal Year 2023/24.

Background
On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Article XIIIB of the State Constitution. Subsequently, on June 5, 1990, California voters approved the Traffic Congestion Relief and Spending Limitation Act (Proposition 111), which made various amendments to Article XIIIB of the State Constitution.

Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year.

The Appropriation Limit is based on actual appropriations during the 1978/79 fiscal year, as increased each year using specified population and inflationary growth factors. The original legislation implementing the provisions of Article XIIIB became effective January 1, 1981. In accordance with that legislation, the governing body of each government jurisdiction must, by resolution, establish its annual Appropriation Limit for the coming year (prior to July 1) at a regularly scheduled meeting or noticed special meeting. Based on Article XIIIB, the City of Cotati can use the larger of two measurements of population growth, (county or city population growth) in the Appropriations Limit calculation. For Fiscal Year 2023/24, the City is using the Sonoma County population factor, as this is higher than the rate for the City of Cotati.

Analysis/Discussion
Section 7910 of the State Government Code requires a governing body to annually adopt by resolution, an Appropriations (Gann) Limit for the upcoming fiscal year when the budget is adopted. The Appropriations Limit is adjusted annually based on population and per capita income changes. This updated information was received from the California Department of Finance in May and is included within the final Appropriations Limit calculation.

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Staff have calculated the Gann limit to be $19,069,191. The City’s tax proceeds subject to the FY 2023/24 Gann Limit are estimated at $8,868,058. Therefore, the City is deemed to be under the Gann limitation, by $10,201,133, and in compliance with state law. Adoption of the attached Resolution will formalize the Gann limit calculation for FY 2023/24.

Financial Considerations
The adoption of the Fiscal Year 2023/24 Appropriations Limit has no impact on City resources.

Environmental Issues
Not applicable.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI
ESTABLISHING THE “GANN” APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023/24.

WHEREAS, in November of 1979, the California electorate did adopt Proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution; and
WHEREAS, the provisions of that Article establish maximum appropriation limitations, commonly called “Gann Limits,” for public agencies; and WHEREAS, the appropriations limit to be applied to the “proceeds of taxes” as defined by Section 7910 of the Government Code for Fiscal Year 2023/24 has been calculated to be $19,069,191; and
WHEREAS, the City Council elects to use as the annual adjustment factors in calculating the appropriations limit, the percentage change in California per capita income and the annual population for the greater of the annual percentage change in population for the County of Sonoma or the City of Cotati.

NOW THEREFORE the City Council of the City of Cotati does hereby resolve that:

1. The appropriations limit for the City of Cotati for Fiscal year 2023/24 is $19,069,191.

2. The Resolution shall take effect July 1st.

3. The City Manager’s Office personnel shall certify the adoption of this resolution.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Appropriations Limit 2023-24 (PDF)
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APPROPRIATIONS LIMIT
What is it?
Sonoma County City of Cotati
Fiscal Year
Percentage Change
over Prior Year (1)
Percentage Change over
Prior Year (1)
Percentage Change over
Prior Year (1)
2023/24 4.44% -0.53% -0.67%
Per Capita Cost of Living Converted to Ratio: 4.44+100 = 1.0444 100
Sonoma County Population Converted to Ratio -0.53+100 = 0.9947 100
Calculation Factor for FY 2023/2024 1.0444 x 0.9947 = 1.0389 Fiscal Year 2022/2023 Appropriations Limit $ 18,355,174 Fiscal Year 2022/2023 Factor 1.0389
Fiscal Year 2023/2024 Appropriations Limit $ 19,069,191 Tax Appropriations Total Budget for 2023/24
$ 2,131,758
6,084,000
Other Tax 652,300
Total Appropriations Subject to Limit $ 8,868,058
Appropriations Subject to Limit $ 8,868,058
Fiscal Year 2023/2024 Appropriations Limit 19,069,191
Over/(Under) Appropriations Limit $ (10,201,133)
Percentage Over/(Under) Limit -53%
Tax Appropriations Subject to the Tax Appropriations Limit Property Tax
Sales Tax
(1) Department of Finance-Budgeting Resource Price and Population Factors Used For Appropriations Limit at:
http://www.dof.ca.gov/wp-content/uploads/Forecasting/Demographics/Documents/PriceandPopulation2022.pdf Proposition 4, approved by the voters in November 1979, added California Constitution, Article XIIIB. This article limits the level of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. The limit for each year is equal to the limit for the prior year, adjusted for changes in the cost-of-living and population plus other various adjustments as required.

The first year in which appropriations limits applied to state and local governments in California was fiscal year (FY) 1980/81.

It should be noted that Appropriations Limit applies only to proceeds of taxes, as defined by the law and statewide reporting guidelines.

State of California Fiscal Year 2023/24 Population Change Per Capita Personal Income

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Attachment: Appropriations Limit 2023-24 (Annual Appropriations (Gann) Limit for Fiscal Year 2023/24)

APPROPRIATIONS LIMIT
Historical and Estimated Future Limits
Fiscal Year
Personal Income
Change Population Change Growth Factor Annual Adjustment Historical Appropriations Limits
2022/23 1.0755 0.9847 1.0590 $ 1,022,621
2021/22 1.0573 0.9899 1.0466 $ 771,734
2020/21 1.0373 0.9875 1.0243 $ 392,881
2019/20 1.0385 0.9960 1.0343 $ 536,170
2018/19 1.0367 0.9978 1.0344 $ 519,851
2017/18 1.0369 1.0050 1.0421 $ 610,292
2016/17 1.0537 1.0053 1.0593 $ 811,607
2015/16 1.0382 1.0084 1.0469 $ 613,559
2014/15 0.9977 1.0039 1.0016 $ 20,775
2013/14 1.0512 1.0057 1.0572 $ 706,285
Future Year Estimates Appropriations Limit (2)
2024/25 1.0483 0.9912 1.0390 $ 744,413
2025/26 1.0502 0.9899 1.0396 $ 783,836 $ 20,597,440
(2) Estimates calculated based on changes to both personal income and population change following a trending 5 year average. $ 19,813,604
$ 14,501,625
$ 13,690,018
$ 13,076,459
$ 13,055,686
Establishing Appropriations Limits
The City's limitation is calculated every year and is established by resolution of the City Council as part of the Annual Operating Budget.

The City's appropriations subject to the Gann Limit totals $8,868,058, which is well below the authorized spending limit of $19,069,191. Additional appropriations to the budget funded by non-tax sources such as beginning fund balances, grants or service charges are unaffected by the appropriations limit. Historically, the City's Annual Appropriations Limit has exceeded annual appropriations and the City projects the trend to continue. $ 15,111,919
$ 17,332,554
Appropriations Limit
$ 16,560,820
$ 16,167,939
$ 15,631,769
$ 18,355,174

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Attachment: Appropriations Limit 2023-24 (Annual Appropriations (Gann) Limit for Fiscal Year 2023/24) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Consider approval of a Reimbursement Agreement with Sonoma Water for services and materials for implementation and administration of the City's Water Use Efficiency Program
Date: May 23, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council by motion approve a reimbursement agreement with Sonoma Water for the City's Water Use Efficiency Program and authorize the City Manager to execute the agreement.

Background
The City owns and operates a public drinking water utility and provides retail services for its customers. To encourage its customers to use water efficiently, the City has a Water Use Efficiency Program (Program) and offers education and rebates on the implementation of water efficient measures including replacement of toilets and appliances with ones that are highly water efficient and replacing lawns with water efficient landscaping. The City’s program is similar or identical to programs by neighboring retailers and resources are available to help staff implement and administer its Program.

Analysis/Discussion
The City contracted with the City of Santa Rosa until October 2022, to conduct certain aspects of its water conservation program. Namely, City of Santa Rosa staff would conduct water audits, required for eligibility for water efficiency rebates, and final inspections. Due to an overwhelming demand for these services within their own service area, the City of Santa Rosa ended these services for the City. City staff found Sonoma Water offers these services and has negotiated an agreement to reimburse Sonoma Water for labor and materials in helping to implement and administer the City’s Program.

The services include scheduling and conducting pre and post rebate audits and sending the City applicants found to be eligible for rebate payments. The draft agreement states a not to exceed amount of $37,000, which is anticipated to last many years before that total amount is reached.

For example, there were two cash for grass rebates paid in the current fiscal year to date and no toilet rebates or washing machine rebates. Records for the period 2011 through 2019, the City completed 27 cash for grass rebates, 51 high efficiency toilet rebates, and 133 high efficiency

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washer rebates for an average per year of 3, 5.7, and 14.8 for cash for grass, toilets and washing machines, respectively.

Financial Considerations
The City budgets annually for contract service costs, to help administer the Program, and for the rebates. Having the service provider change from the City of Santa Rosa to Sonoma Water is `not projected to have a discernable impact to the budget. However, if the pace of Program expenditures were projected to exceed the approved budget, Staff would return to City Council for appropriation of additional funds prior to expending those funds.

Attachments:

For Signature, Sonoma Water Agreement 2223-069 (PDF)

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Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 1 For accessibility assistance with this document, please contact Sonoma County Water Agency’s Technical Writing Section at (707) 547-1900, Fax at (707) 544-6123, or TDD through the California Relay Service (by dialing 711).

RV:s:\techw\agreements\2223-069.docx version: 5/4/2023 9:21:00 AM TW 22/23-069
Reimbursement Agreement for the
City of Cotati Water Use Efficiency Program
This agreement (“Agreement”) is between the Sonoma County Water Agency, a body corporate and politic of the State of California (hereinafter “Sonoma Water”), and City of Cotati (hereinafter “City”).

RECITALS
A. City and Sonoma Water share the goal of promoting increased water use efficiency in order to reduce operating costs, avoid or defer capital improvement costs associated with expansion of water supply and wastewater disposal systems, minimize associated environmental impacts, and meet the criteria and standards of state and federal regulatory agencies.

B. The Restructured Agreement for Water Supply (“Restructured Agreement”) authorizes Sonoma Water to implement and fund water conservation measures that are cost-effective and will reduce water demands on Sonoma Water’s water transmission system.

C. The Sonoma-Marin Saving Water Partnership (Partnership) was established on December 14, 2010, through a Memorandum of Understanding (MOU) between Sonoma Water and the following public agencies: City of Cotati, City of Rohnert Park, City of Santa Rosa, City of Sonoma, City of Petaluma, Town of Windsor, Valley of the Moon Water District, North Marin Water District, and Marin Municipal Water District. The MOU, which allows for members of the Partnership to participate in Regional Programs offered through Sonoma Water, was amended in 2018 (First Amended MOU) to determine the amounts to be budgeted and expended by the Partnership for an additional 10 years to 2028.

D. Sonoma Water and City have cooperated to develop, implement, and fund a water use efficiency program (“Program”) and City desires Sonoma Water’s continued assistance in developing and implementing City’s water use efficiency measures as described in Exhibit A, which is an integral part of this Agreement.

E. City is requesting services and materials from Sonoma Water for implementation and administration of City’s Program, and will reimburse Sonoma Water for its costs.

F. Sonoma Water and City do mutually desire to cooperate in the implementation of City’s Program.

AGREEMENT
City and Sonoma Water agree as follows:

1. RECITALS
A. The above recitals are true and correct and are incorporated herein.

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 2

2. DEFINITIONS
A. For the purposes of this Agreement the following terms and definitions shall be used:
1) Measures: Components of the Program are identified in Exhibit A. 2) Participants: City-approved water customers who apply to participate in individual Measures as described in Exhibit A.
3) Program: Collectively, the water use efficiency Measures described in Exhibit A, and related activities Sonoma Water has agreed to perform that may be reimbursed by City under this Agreement.
4) Sonoma Water-run Program: Water use efficiency Measures described in Exhibit A and implemented for City by Sonoma Water.

3. COORDINATION
A. City shall coordinate work with Sonoma Water’s Representative. Contact information:

Sonoma Water City
Sonoma Water Representative:

Paul Piazza or assigned personnel
City Representative:

Craig Scott or assigned personnel
404 Aviation Boulevard 201 West Sierra Avenue
Santa Rosa, CA 95403-9019 Cotati, CA 94931
Phone: 707-547-1968 Phone: 707-665-3620
Email: [email protected] Email: [email protected]

4. CITY'S RESPONSIBILITIES
Assist Sonoma Water with administration of Program as follows:

A. Direction: Provide Sonoma Water Representative with requested policy and/or direction during Program.

B. Meeting Facilities: Provide meeting facilities as necessary.

C. Marketing Data: Provide Sonoma Water Representative with access to water customer billing data to be used for marketing various water use efficiency Measures.

D. Applicant Review: Review Sonoma Water-submitted list of applicants requesting Program rebates or incentives to determine if applicant is a qualified Participant to receive a rebate or incentive.

E. Record Keeping: Maintain complete and accurate records of all transactions in compliance with generally accepted accounting principles for enterprise accounting as promulgated by the American Institute of Certified Public Accountants and the Governmental Accounting Standards Board. Such records shall be available to Sonoma Water at all reasonable times for inspection and analysis.

F. Payment: Make payment to Sonoma Water as specified in Paragraph 6.

5. SONOMA WATER'S RESPONSIBILITIES
A. Coordination: Coordinate, document, and report on the Measures that Sonoma Water performs, including management, administration, budget, and follow-up of Measures

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 3 described in Exhibit A, and provide staff to respond to incoming conservation calls from City customers as needed.

B. Collateral Materials: Design and produce Program brochures and applications, as applicable and approved by City.

C. Programs: Administer Program Measures as described in Exhibit A.

D. Quarterly Reports: Prepare quarterly reports summarizing status of Measures completed by Sonoma Water and submit the report to City.

E. Record Keeping: Sonoma Water will maintain complete and accurate records of all Sonoma Water costs and transactions associated with performance of Sonoma Water’s responsibilities under this Agreement in compliance with generally accepted accounting principles for enterprise accounting as promulgated by the American Institute of Certified Public Accountants and the Governmental Accounting Standards Board. Such records will be available to City at all reasonable times for inspection and analysis.

F. Statutory Compliance/Living Wage Ordinance: Sonoma Water agrees to comply, and to ensure compliance by its subconsultants or subcontractors, with all applicable federal, state and local laws, regulations, statutes and policies, including but not limited to the County of Sonoma Living Wage Ordinance, applicable to the services provided under this Agreement as they exist now and as they are changed, amended or modified during the term of this Agreement. Without limiting the generality of the foregoing, Sonoma Water expressly acknowledges and agrees that this Agreement may be subject to the provisions of Article XXVI of Chapter 2 of the Sonoma County Code, requiring payment of a living wage to covered employees. Noncompliance during the term of the Agreement will be considered a material breach and may result in termination of the Agreement or pursuit of other legal or administrative remedies.

6. FUNDING
A. Payment to Sonoma Water:
1) Amount: City shall pay Sonoma Water for services and materials authorized and incurred under this Agreement. Total amount paid to Sonoma Water shall not exceed $37,000. Reimbursement amount shall be determined based on current weighted labor rates, including overhead, for Sonoma Water Representative listed in Paragraph 3.A and assigned support staff, plus actual costs of applicable materials. 2) Invoices: Sonoma Water shall invoice City quarterly for reimbursement of expenses incurred by Sonoma Water for Program. Invoices submitted to City by Sonoma Water shall include a complete cost accounting by Measure and be clearly marked with Sonoma Water’s invoice number and “Reimbursement Agreement for the City of Cotati, Water Use Efficiency Program, TW 22/23-069.” Upon receipt, review, and approval of invoice and Quarterly Status Report, City will pay Sonoma Water for Program costs as authorized herein and itemized in said invoice(s).

7. MUTUAL INDEMNIFICATION
A. Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 4 such indemnifying party or its agents, employees, contractors, subcontractors, or invitees.

This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party or its agents, employees, contractors, subcontractors, or invitees under workers’ compensation acts, disability benefit acts, or other employee benefit acts.

8. INSURANCE
A. Sonoma Water shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Sonoma Water, Sonoma Water’s agents, representatives and employees.
1) Minimum Scope of Insurance. Coverage shall be at least as broad as:
a. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

Insurance Services Office form number CA 0001 (ed. 12/90) covering automobile Liability, code 1 (any auto), or code 8, 9 if no owned auto. b. Workers’ Compensation Insurance as required by the State of California and Employers’ Liability Insurance. If no employees are utilized, Sonoma Water shall sign a declaration as described in California Health and Safety Code Section 19825. 2) Minimum Limits of Insurance. Sonoma Water shall maintain limits no less than:
a. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability: $2,000,000 per accident for bodily injury and property damage. b. Employers Liability: $1,000,000 per accident for bodily injury or disease Workers’ Compensation, Statutory Limits: $1,000,000 per accident for bodily injury or disease.
3) No Coverage Limitations or Restrictions. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the aforementioned specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insureds (defined below). Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

Deductibles and Self-Insured Retentions (“SIR”). Any deductibles or SIR must be declared to and approved by the City and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers, or Sonoma Water shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to so exercise later.

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 5 4) Other Insurance Provisions. The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:
a. The City, its officers, officials, employees and volunteers (“Additional Insureds”) are to be covered as insureds as respects: liability arising out of work or operations as performed by or on behalf of Sonoma Water; or automobiles owned, leased, hired or borrowed by Sonoma Water.

The Additional Insured coverage under Sonoma Water’s policy shall be “primary and non-contributory” and will not seek contribution from the City’s insurance or selfinsurance, and shall be at least as broad as CG 20 01 04 13. b. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, unless thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

The Workers’ Compensation endorsement shall contain a Waiver of Subrogation against the City. Sonoma Water shall provide to the City an endorsement from the Workers’ Compensation insurer, if any, agreeing to waive all rights of subrogation against the City for injuries to employees of the Insured resulting from work for the City or use of the City’s premises or facilities.
c. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before the City’s own insurance or self -insurance shall be called upon to protect City as a named insured.
5) Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.

Best’s rating of no less than A:VII, unless otherwise acceptable to the City. 6) Verification of Coverage. Sonoma Water shall furnish the City with original certificates and amendatory endorsements effective coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to the City’s requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
7) Subcontractors. Sonoma Water agrees to include with all subcontractors in their subcontract the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of a subcontractor’s work. Subcontractors hired by Contractor agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any sub-subcontractor. A copy of these indemnity and insurance provisions will be furnished by Contractor to a subcontractor on request. Contractor shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in their agreement prior to commencement of any Work and Contractor shall provide proof of compliance to City.

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 6

9. TERM OF AGREEMENT
A. This Agreement shall remain in effect until depletion of the not-to-exceed amount listed in Paragraph 6, or until March 31, 2028, whichever occurs first, unless terminated earlier in accordance with the provisions of Paragraph 9.

B. The parties have two options to extend this Agreement for a period of one year each by providing written notice to the other party thirty days in advance of the expiration date noted in this Article and of the first extension option. If both parties agree, the extension shall be formalized in an amended agreement or amendment signed by Sonoma Water and City.

10. TERMINATION OF AGREEMENT
A. This Agreement may be terminated by either party for any reason upon thirty calendar days’ written notice by either party. Sonoma Water’s right to terminate may be exercised by Sonoma County Water Agency’s General Manager.

11. PAYMENT OF TAXES, TAX WITHHOLDING
A. Sonoma Water is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Sonoma Water must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto. Unless Sonoma Water provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Sonoma Water as required by law. Sonoma Water shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subconsultants or subcontractors. Sonoma Water accepts sole responsibility for withholding taxes from any non-California resident subconsultant or subcontractor and shall submit written documentation of compliance with Sonoma Water’s withholding duty to City upon request.

12. ADDITIONAL REQUIREMENTS
A. Authority to Amend Agreement: Extra or changed work or other changes to the Agreement may be authorized only by written amendment to this Agreement, signed by both parties.

Changes to lengthen time schedules or make minor modifications to the scope of work, which do not increase the amount paid under the Agreement, may be executed by Sonoma County Water Agency's General Manager in a form approved by County Counsel upon 30 day advanced notice to the City. The parties expressly recognize that Sonoma Water personnel are without authorization to order all other extra or changed work or waive Agreement requirements. Notwithstanding this authority, neither Sonoma Water nor City is under any obligation to approve such amendments.

B. No Waiver of Breach: The waiver of either party of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or promise or any subsequent breach of the same or any other term or promise contained in this Agreement.

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 7 C. Construction: To the fullest extent allowed by law, the provisions of this Agreement shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby.

City and Sonoma Water acknowledge that they have each contributed to the making of this Agreement and that, in the event of a dispute over the interpretation of this Agreement, the language of the Agreement will not be construed against one party in favor of the other.

City and Sonoma Water acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement.

D. No Third-Party Beneficiaries: Nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties.

E. Applicable Law and Forum: This Agreement shall be construed and interpreted according to the substantive law of California excluding the law of conflicts. Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in the County of Sonoma.

F. Captions: The captions in this Agreement are solely for convenience of reference. They are not a part of this Agreement and shall have no effect on its construction or interpretation.

G. Merger: This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure section 1856.

No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties.

H. Survival of Terms: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason.

I. Time of Essence: Time is and shall be of the essence of this Agreement and every provision hereof.

J. Counterpart; Electronic Signatures: The parties agree that this Agreement may be executed in two or more counterparts, each of which shall be deemed an original, and together which when executed by the requisite parties shall be deemed to be a complete original agreement. Counterparts may be delivered via facsimile, electronic mail (including PDF), or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered, be valid and effective for all purposes, and shall have the same legal force and effect as an original document. This Agreement, and any counterpart, may be electronically signed by each or any of the parties through the use of any commerciallyavailable digital and/or electronic signature software or other electronic signature method in compliance with the U.S. federal ESIGN Act of 2000, California’s Uniform Electronic Transactions Act (Cal. Civil Code § 1633.1 et seq.), or other applicable law. By its use of any electronic signature below, the signing party agrees to have conducted this transaction and to execution of this Agreement by electronic means.

K. Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the City and Sonoma Water. The City shall not control the manner of Sonoma Water accomplishing

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 8 its responsibilities under this agreement. Sonoma Water is not authorized to bind the City to any contracts or other obligations without the express written consent of the City.

L. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

M. Non-Liability of Officials, Employees and Agents. No officer, official, employee or agent of City shall be personally liable to Sonoma Water in the event of any default or breach by City or for any amount which may become due to Sonoma Water pursuant to this Agreement.

N. Prevailing Party. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding.

O. Assignment; Governing Law. The parties may not assign any obligations under this Agreement without the prior written approval of the other party. This Agreement is governed by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of California, and shall be venued in the County of Sonoma. /
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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below.

Reviewed as to funds: TW 22/23-069
By:

Sonoma County Water Agency
Division Manager - Administrative Services
Approved as to form: Reviewed as to form:

By: By:

Adam Brand, Deputy County Counsel Alexandra Wolf, City Attorney Sonoma County Water Agency City of Cotati
By: By:

Grant Davis
General Manager
Damien O’Bid
City Manager
Authorized per Sonoma County Water
Agency’s Board of Directors Action on April 18,
2023
Date: Date:

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 1

EXHIBIT A
Water Use Efficiency Program Summary
Sonoma Water will assist City with Program management including, but not limited to, verifying customer eligibility, processing rebates, tracking participation, developing marketing or outreach materials, purchasing efficiency devices and supplies, and scheduling Program-related appointments.

Measures may include, but are not limited to:

Water Smart Home Survey
Project-Activity Code: T0612D050
City will participate in, and Sonoma Water will coordinate, Water Smart Home Surveys. Sonoma Water will perform a residential site evaluation of indoor and outdoor water-using fixtures and provide a report with a list of water savings recommendations to the customer. Sonoma Water will provide replacement low flow faucet aerators and showerheads to the customer if needed. Sonoma Water will provide City with copies of customer reports, as requested.

City will provide Sonoma Water with water use data from customers who request a Water Smart Home Survey.

Commercial Water Use Survey
Project-Activity Code: T0612D051
City will participate in, and Sonoma Water will coordinate, Commercial Water Use Surveys. Sonoma Water will perform a commercial site evaluation of indoor and outdoor water-using fixtures and provide a report with a list of water savings recommendations to the customer. Sonoma Water will provide replacement low flow faucet aerators and showerheads to the customer if needed. Sonoma Water will provide City with copies of customer reports, as requested.

City will provide Sonoma Water with water use data from customers who request a Commercial Water Use Survey.

High Efficiency Toilet (HET) Rebate
Project-Activity Code: T0612D050 (Residential) or T0612D051 (Commercial) Sonoma Water will assist with the implementation of HET rebates, including scheduling and conducting pre-qualification water use survey appointments to verify customer eligibility and issue the customer a rebate application. The HET rebates provide an incentive to customers to replace inefficient toilets with more efficient models and are offered under the rebate guidelines set forth by City.

Cash-for-Grass Turf Replacement Rebate
Project-Activity Code: T0612D050 (Residential) or T0612D051 (Commercial) Sonoma Water will assist City with administering Cash-for-Grass Turf Replacement rebates. Sonoma Water will qualify customers through a water use survey and issue the customer a rebate application.

Sonoma Water will complete a post-inspection visit of customer projects to substantiate adherence to rebate guidelines set forth by City prior to final approval of a rebate application. The Cash-for-Grass Turf Replacement rebate incentivizes customers to replace lawn with low water use plants.

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Reimbursement Agreement for the City of Cotati Water Use Efficiency Program 2 Purchase of Water Efficiency Devices and Supplies
Project-Activity Code: T0612D034
Sonoma Water will assist City in purchasing water efficiency devices and other supplies in support of the Water Smart Home Surveys or other customer giveaways intended for direct water savings or Program marketing and outreach. This may include low flow showerheads, faucet aerators, or other Program materials.

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Attachment: For Signature, Sonoma Water Agreement 2223-069 (Sonoma Water Water Conservation Auditing Agreement) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Approval of the North Bay Theatrics 2023 Free Summer Theatre in the Park Series in La Plaza Park.

Date: May 23, 2023
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution approving the North Bay Theatrics 2023 Free Summer Theatre in the Park Series in La Plaza Park.

Background
North Bay Theatrics is a nonprofit children’s theatre company that has been a contracted program with the City of Cotati Recreation Department since 2013. They have hosted a Free Summer Theatre in the Park in La Plaza Park for the past two years. This year, they plan to host their third series, and add a fundraising component to their event. The events in the park have already been approved by the City Recreation Department, prior to this request to have items for sale during their events.

They are proposing to host this year’s Free Summer Theatre in the Park Series in La Plaza Park on Friday, June 23, Sunday, June 25, Friday, July 28, Saturday, July 29, Friday, August 25, and Saturday, August 26, 2023.

Analysis/Discussion
North Bay Theatrics has requested the following: 1) exclusive use of La Plaza Park; 2) food truck and vendor sales of food, beverages, and merchandise; and 3) live, amplified entertainment.

The event is a children’s theatre series proposed to take place in La Plaza Park, where they will have live theatre entertainment, plus food, drink, and merchandise vendors. All activities and vendors/food trucks will be set up and take place within La Plaza Park, with no street closures requested or needed.

This series of events is family friendly and free to the public to attend. The event will feature live theatre performances and vendors. North Bay Theatrics is requesting exclusive use of the park and bandstand for the following dates and times to allow for setup, breakdown, and

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cleanup.

June 23 – 3:00pm-9:00pm
June 25 – 9:00am-1:00pm
July 28 – 3:00pm-9:00pm
July 29 – 12:00pm-7:30pm
August 25 – 3:00pm-9:00pm
August 26 – 3:00pm-9:00pm
North Bay Theatrics has a current insurance policy on file with the City.

Financial Considerations
The event organizer is a contracted program through the City Recreation Department. There will be no financial impact to the City by approving this updated event to allow for sales.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE NORTH BAY THEATRICS 2023 FREE SUMMER THEATRE IN THE PARK SERIES IN LA PLAZA PARK.

WHEREAS, the North Bay Theatrics submitted an application to the City for the 2023 Free Summer Theatre in the Park Series on April 23, 2023; and WHEREAS, it will be necessary to conform to certain conditions as described in “Exhibit A,” attached hereto, to facilitate this event; and WHEREAS, the City Council finds that this event is part of a comprehensive economic development strategy by the City in that it will increase visitation to the City, promote the Cotati community and result in increased sales tax revenues; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati will not be jeopardized by the approval of this event; and WHEREAS, the application for these events is attached as Exhibit B; and WHEREAS, the action of approving Theatre in the Park Series of events does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati as follows:

Section 1. Findings. The above recitals are declared to be true and correct and are incorporated herein as findings of the City Council.

Section 2. Approval of Conditions. The City Council hereby approves the conditions of approval for these events, attached as Exhibit A.

Section 3. Effective Date of this Resolution. This Resolution shall become effective immediately.

Section 4. Severability. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Cotati hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
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Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

EXHIBIT A Conditions of Approval North Bay Theatrics Summer Theatre in the Park Series (PDF)
Exhibit B North Bay Theatrics 2023 Park Series Application (PDF) Packet Pg. 99

EXHIBIT A

CONDITIONS OF APPROVAL

1. The applicant is granted exclusive use of La Plaza Park from on the following dates and times:

June 23 – 3:00pm-9:00pm
June 25 – 9:00am-1:00pm
July 28 – 3:00pm-9:00pm
July 29 – 12:00pm-7:30pm
August 25 – 3:00pm-9:00pm
August 26 – 3:00pm-9:00pm
This approval includes amplified live entertainment.

2. Applicant shall provide the City with proof of insurance for all vendors, as required, to the satisfaction of the City, prior to the event.

3. Applicant shall notify all neighboring businesses and residents of each event, no later than 14 days prior to each event.

4. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department and shall ensure each food vendor complies with Health Department requirements.

6. The applicant shall comply with all local, state, and federal laws regarding trash, recycling, and composting collection and sorting.

7. The applicant shall ensure the public facilities (park, parking spaces, and streets) are cleaned completely and returned to pre-event condition within 2 hours of event end time.

8. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.

9. The applicant shall contact the Rancho Adobe Fire Protection District and comply with any permit requirements of the District.

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Packet Pg. 100 Attachment: EXHIBIT A Conditions of Approval North Bay Theatrics Summer Theatre in the Park Series (North Bay Theatrics Summer Theatre

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Packet Pg. 101 Attachment: Exhibit B North Bay Theatrics 2023 Park Series Application (North Bay Theatrics Summer Theatre in the Park Series 2023

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Packet Pg. 102 Attachment: Exhibit B North Bay Theatrics 2023 Park Series Application (North Bay Theatrics Summer Theatre in the Park Series 2023

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Packet Pg. 103 Attachment: Exhibit B North Bay Theatrics 2023 Park Series Application (North Bay Theatrics Summer Theatre in the Park Series 2023 Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council/Successor Agency to the Former Cotati Community Redevelopment Agency
Subject: Purchase and installation of equipment and infrastructure to support wireless internet access at La Plaza Park.

Date: May 23, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended the City of Cotati City Council approve by motion the quote for services from KLH Consulting for the product purchases and professional services installation and configuration to provide public wireless internet in La Plaza Park.

Background
In October of 2022, City staff engaged with Comcast to design and propose a plan to bring wi-fi access to La Plaza Park. An initial cost reimbursement agreement was entered into to move forward with their design and to hold any required equipment. An initial deposit was also provided to Comcast for $7,881. Comcast initiated design and provided preliminary horizontal drilling to pull required fiber cabling under La Plaza, near W. Cotati Ave., in advance of the current street construction work.

After engaging with Comcast, City staff additionally coordinated with KLH Consulting to generate a plan for security and access for wi-fi. They have provided a proposal for an amount not to exceed $29,717.46 to set up the remaining mesh network using Ruckus access points throughout the park.

Analysis/Discussion
Providing wireless internet services at La Plaza park consists of coordinated work with Comcast to bring the fiber cables to the park as there was no reasonably close service to pull from.

Comcast pulled required encroachment permits from both the City for access to public infrastructure as well as AT&T for access to their utility poles. This part of the project has taken a significant amount of time, as the permits through AT&T require several months to gain approval. Simultaneously, City Staff worked with several teams at Comcast to develop a plan to get across La Plaza near W. Cotati Ave. well in advance of the road project so as not to have to dig into a newly paved road.

With the final approvals from AT&T, Comcast pulled the required fiber connections through to

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La Plaza Park and are finalizing installation of their equipment behind the bandstand stage. With this installed, we now have access to fiber to install the required lockable enclosure, router, exterior additional mesh access points and a rack mounted UPS device to provide backup power to the devices even during a short-term power outage. It is intended that for longer-term power outages, the City could install a temporary backup generator to continue service. During disaster operations, La Plaza Park could be used as a resiliency site, with water, restrooms and wifi for calls or general internet access. Unlike cable internet, fiber internet stays “lit” during power outages and will continue to be functional unless it is physically damaged.

The quoted outdoor wireless system is fully manageable and intended to be set up with an initial user login page where specific terms of services would be agreed to. Once the user agrees to the terms it would then launch the user to the City’s website. This system is also intended to have blacklisted site capability where any blacklisted site would not be able to be accessed through the connection.

The timeline for the project is anticipated to continue through June with hopeful completion by July 1
st
. Expediting this project for approval allows for better access of citizens and community partners during our busy summer programs.

Financial Considerations
The cost incurred to date for this project includes the deposit with Comcast of $7,881. With the additional KLH contract of $29,717, plus additional public works materials expected not to exceed $750, the total project cost is proposed as $38,348 and will be expended from the General Fund Parks Tech and Data Contract account 101-22-80186. These balances were not included within the proposed budget and as such we are requesting a budget amendment for this value for the fiscal year 2022/23 from the unappropriated fund balance.

Ongoing costs for the fiber service from Comcast are quoted at $725/month and end user support and advanced replacement coverage for the wireless access points are also $2,940 per year. For a total ongoing cost of $11,640 per year starting in 2023/24.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is deemed to qualify for a Class 1 categorical exemption under CEQA, section 15301, (existing facilities) in that it consists of the operations and minor alternation of an existing public facility.

Attachments:

KLH Consulting - La Plaza Park Wifi Quote for Product and Services (PDF)

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Prepared for
City of Cotati
Public Park WiFi
Quote#001347 v1

PREPARED FOR PREPARED BY
Damien O'Bid
[email protected]
(707) 665-3621
Soni Lampert
[email protected]
(707) 575-9986
2324 Bethards Drive Santa Rosa, CA 95405

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Packet Pg. 106 Attachment: KLH Consulting - La Plaza Park Wifi Quote for Product and Services (La Plaza Park - Wifi) Products
DESCRIPTION PRICE QTY EXT. PRICE
TZ470 SECURE UPG PLUS ADV EDITION 3YR $3,299.00 1 $3,299.00 Ruckus T750 802.11ax Outdoor Wireless Access Point, 4x4:4 Stream, Omnidirectional Beamflex+ coverage, 2.4GHz and 5GHz concurrent dual band, (1x) 2.5G Ethernet port, (1x) 10/100/1000 Ethernet port, 100-240 Vac, POE in and PSE out, Fiber
$3,775.00 4 $15,100.00
MULTIGIABIT POE INJECTOR, 60W, US $250.00 4 $1,000.00
END USER SUPPORT FOR RUCKUS T750, 1 YEAR $514.50 4 $2,058.00 WATCHDOG ADVANCED HARDWARE REPLACEMENT FOR T750, 1 YEAR $220.50 4 $882.00 APC by Schneider Electric NetShelter WX 6U Single Hinged Wall-mount Enclosure 600mm Deep - For Networking, Airflow System - 6U Rack Height x 19" Rack Width x 20.79" Rack Depth - Wall Mountable - Black - 200.42 lb Static/Stationary Weight Capacity
$349.99 1 $349.99
UPS X 1500VA RACK TOWER LCD 120V $2,295.00 1 $2,295.00
Subtotal: $24,983.99
Professional Services
DESCRIPTION PRICE QTY EXT. PRICE
Sr. Engineering Labor Estimate; Time will be billed at Time and Materials + Travel and Mileage
Labor to:

Install equipment
Configure
Test
Enroll in monitoring
Document
$190.00 12 $2,280.00
Subtotal: $2,280.00
Quote #001347 v1 2324 Bethards Drive Santa Rosa, CA 95405 Page: 2 of 6

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Packet Pg. 107 Attachment: KLH Consulting - La Plaza Park Wifi Quote for Product and Services (La Plaza Park - Wifi) Public Park WiFi
Prepared by: Prepared for: Quote Information:

KLH Consulting, Inc.

Soni Lampert
(707) 575-9986
[email protected]
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931
Damien O'Bid
(707) 665-3621
[email protected]
001347
Version: 1
Delivery Date: 05/17/2023
Expiration Date: 06/06/2023
Quote Summary

DESCRIPTION AMOUNT
Products $24,983.99
Professional Services $2,280.00
Subtotal: $27,263.99
Shipping: $79.99
Estimated Tax: $2,373.48
Total: $29,717.46
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.

KLH Consulting, Inc. City of Cotati
Signature:

Name: Soni Lampert
Title:

Date: 05/17/2023
Signature:

Name: Damien O'Bid
Date:

Quote #001347 v1 2324 Bethards Drive Santa Rosa, CA 95405 Page: 3 of 6

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Packet Pg. 108 Attachment: KLH Consulting - La Plaza Park Wifi Quote for Product and Services (La Plaza Park - Wifi) Terms & Conditions

TERMS AND CONDITIONS
In consideration of the mutual covenants and agreements hereinafter set forth, Client and KLH Consulting, Inc. ("Contractor") do hereby contract and agree as follows:

1. Term. The Term of this Agreement will become effective on the "Commencement Date" described herein and will continue for 12 months.

2. Billing and Payment. Client agrees to pay Contractor for the performance of all work, as described herein and in any Service and Support Contract or other project-specific contracts entered into concurrently or in the future between the parties.. Time and material rates will apply for any services that are not covered under a Service and Support Contract or other project-specific contract. Client will be billed separately for Time and Material services at the then-prevailing rate. Interest will be assessed on all balances owed that remain unpaid more than 30 days past the date of invoice. The interest rate will be 1.5% per month on all past due balances, or the maximum allowable by law, whichever is less.

3. Termination. Contractor reserves the right to terminate its services for any past due amount extending beyond 30 days. Termination by either party in no way relieves the obligation of the Client to pay for services already rendered and materials already provided.

4. Independent Contractor. Contractor is an independent contractor and in performing the services specified in this Agreement shall be under the control of the Client only as to the result of Contractor's work and not as to the means by which said result is accomplished. Contractor retains the right to furnish whatever tools and equipment are necessary to complete the work contracted for, as well as the right to hire and control what other employees Contractor may require. Contractor is also free to contract for other and similar services to be performed for other clients while he is under contract with Client so long as such work is not performed on Client's premises.

5. Non-Disclosure and Confidentiality.
(a) "Contractor's Confidential Information" shall mean all information disclosed by Contractor to Client in any form which relates to the present or future business relationships or activities of Contractor, including but not limited to all sales, promotional, advertising, pricing, service level Agreements, support programs, technical documentation, web site content, reports, programs, systems, methodologies and diagrams. Client shall hold such Contractor's Confidential Information in trust and confidence for Contractor and shall not use it except as authorized by Contractor in writing prior to disclosure. Upon termination or expiration of this Agreement, Client shall promptly deliver to Contractor or destroy all information in any form that contains any such Contractor's Confidential Information. (b) Contractor agrees to hold in confidence all Client-designated confidential information, data, records, profiles, policies, and security infrastructure ("Client Confidential Information"). Client Confidential Information shall only be used in the course of providing services to the Client as defined in this Agreement or as required by court order. (c) Confidential Information of either Contractor or Client does not include any information which is or becomes publicly available other than as a result of a breach of this Agreement by Contractor or Client.

6. Compliance with Laws. The parties shall comply with all applicable municipal, state and federal ordinances, regulations and statutes.

7. Warranty. Every part of the work described herein to be performed by Contractor shall be performed in compliance to all applicable software and hardware manufacturers' recommendations. There are no other warranties or Quote #001347 v1 2324 Bethards Drive Santa Rosa, CA 95405 Page: 4 of 6

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Packet Pg. 109 Attachment: KLH Consulting - La Plaza Park Wifi Quote for Product and Services (La Plaza Park - Wifi) conditions, expressed, implied, statutory or otherwise applicable to the services or subject matter herein unless expressly provided.

8. Limitation of Liability.
(a) Contractor shall use due diligence in keeping with industry practices to protect Clients' network and associated application software. Contractor shall not be liable for any loss, damage, delay or non-performance arising from (1) bugs, viruses, Trojan horses, worms, unauthorized access, willful sabotage, or the like; (2) damage to or alteration or loss of software, and/or data operated or used in conjunction with the network or associated equipment; (3) equipment or software failure not specifically caused by Contractor, including but not limited to damages resulting from loss of use and replacement costs; (4) exposure to environmental conditions inconsistent with manufacturer's specifications, floods, fire, insurrection and other Acts of God, or (5) any other cause which is either unavoidable or beyond Contractor's control.
(b) Contractor shall not be liable for any loss, damage or delay whatsoever if unable to perform any of its obligations by reason of the unavailability of maintenance spare equipment, parts or components or the Client's failure to comply with any of the terms and conditions of this Agreement. (c) IN NO EVENT SHALL CONTRACTOR, ITS OFFICERS, DIRECTORS, EMPLOYEES, INSURERS, OR AGENTS, BE LIABLE

FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES WHATSOEVER ARISING UNDER OR AS A RESULT OF THESE TERMS AND CONDITIONS, OR THE PERFORMANCE OR NONPERFORMANCE OF CONTRACTOR UNDER THIS AGREEMENT, WHETHER BASED ON WARRANTY, CONTRACT, TORT,

OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT CONTRACTOR IS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE FOREGOING LIMITATION OF LIABILITY SHALL APPLY TO THE FULLEST EXTENT PERMITTED BY LAW.

9. Hiring of Contractor's Employees. If within twelve months of the provision of any services by Contractor to Client, Client (1) hires or engages the service of any current employee or former employee of Contractor or (2) refers a current or former employee of Contractor to another employer who hires or engages that person's services, then Client shall pay to Contractor a hiring fee equal to seventy-five percent (75%) of the most recent annual base salary paid by Contractor to that person. A "former employee" shall mean a person employed by Contractor at any time within twelve months prior to the engagement or hiring of the employee by Client. The hiring fee shall be due and payable upon commencement of employment.

10. Dispute Resolution. Any dispute between the parties shall be mediated by a neutral third party prior to any remedy being pursued in the courts. Mediation fees shall be divided equally among the parties. If any party commences any legal action without first attempting to resolve the matter through mediation, or refuses to mediate after a request has been made, then that party shall not be entitled to recover their attorneys' fees, even if they would otherwise be available to that party in such legal action.

11. Attorneys' Fees. In the event any legal action is brought by either party to enforce this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs, which shall be made a part of the award or judgment.

12. Amendment. This Agreement may be amended only by mutual Agreement in writing.

13. Assignment. Neither this Agreement nor any rights hereunder may be assigned by the Client without the prior written consent of Contractor Such consent shall not be unreasonably withheld.

14. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the Quote #001347 v1 2324 Bethards Drive Santa Rosa, CA 95405 Page: 5 of 6

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Packet Pg. 110 Attachment: KLH Consulting - La Plaza Park Wifi Quote for Product and Services (La Plaza Park - Wifi) State of California. The venue for any legal action arising out of this Agreement shall be Sonoma County, State of California.

Quote #001347 v1 2324 Bethards Drive Santa Rosa, CA 95405 Page: 6 of 6

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Packet Pg. 111 Attachment: KLH Consulting - La Plaza Park Wifi Quote for Product and Services (La Plaza Park - Wifi) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Recognition of Former Planning Commissioners Hancock and Moore Date: May 23, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a resolution recognizing former Planning Commissioners Hancock and Moore for their long service to the community.

Background
Neil Hancock has served the City of Cotati for over 14 years as a Planning Commissioner. Neil was appointed and re-appointed by three successive City Council members: Robert Coleman, John Dell’Osso and Ben Ford.

Lisa Moore has served the City of Cotati for 32 years, including as a Community and Environment Commissioner, a Planning Commissioner and a City Councilmember and Mayor.

Given the length of service, it is customary to recognize outgoing Planning Commission members by resolution for their years of service to the community.

Analysis/Discussion
Neil Hancock consistently advocates for the safety of bicyclists and walkers, and for the importance and benefits of improved bicycle and pedestrian infrastructure and connectivity; riding his bicycle or walking to Planning Commission meetings; and encouraging anyone he could interest in a bike ride or walk to “ground truth” existing conditions.

Neil also consistently advocates for water quality issues, including on behalf of those winged, scaled, and microscopic aquatic critters unable to speak for themselves and with whom we all share our waterways.

Neil and his life partner Jenny consistently “walked-the-talk”, pushing the City to implement sustainability elements into all of the City business activities, making daily decisions to reduce their own climate footprint and even constructing the first fully permitted straw bale building in Cotati.

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Lisa Moore has served the City of Cotati since 1990, serving on the Community and Environment Commission, a Planning Commissioner and a City Councilmember and Mayor through some of the City’s most tumultuous issues and momentous planning efforts. Her contributions to the Downtown Specific Plan, Santero Way Specific Plan, and the current City General Plan, as well as numerous other plans, have established the character of Cotati that make it unique and a wonderful place to live and raise a family.

Through all of this service, Lisa managed to also work full-time, often bringing her professional experience and perspective to help to inform her public service. Lisa was never shy about sharing her opinions to improve the City, even if it was contrary to a certain other council member who lived in the same household.

Financial Considerations
None.

Environmental Issues
The action of recognizing City Planning Commissoners does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

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RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF COTATI RECOGNIZING AND THANKING LISA MOORE FOR 32 YEARS OF SERVICE ON THE COTATI

COMMUNITY AND ENVIRONMENT COMMISSION, PLANNING COMMISSION

AND THE COTATI CITY COUNCIL
WHEREAS, Lisa Moore has tirelessly served the City of Cotati since 1990; as a private citizen, a parent, a member of the former Community and Environment Commission, Planning Commissioner, member of the City Council as well as the Mayor, including putting up with John Moore, also an elected City Councilmember and Mayor; and WHEREAS, through all of this service, Lisa managed to also work full-time, often bringing her professional experience and perspective to help to inform her public service; and WHEREAS, Lisa was never shy about sharing her opinions to improve the City, even if it was contrary to a certain other council member who lived in the same household; and WHEREAS, Lisa was diligent in ensuring all private development projects had thoughtfully located adequate solid waste management facilities in their project design, whether the project applicants had planned for it or not; and
WHEREAS, it is determined that based upon the public testimony and staff analysis that the resignation of Lisa Moore from public service can only be accepted if she promotes positive and influential stories about being an elected and appointed official in local government to her children and grandchildren, setting the stage for a future Moore family participation in local government; and
WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati have truly benefited from the efforts of Lisa Moore.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Cotati finds as follows:

A. That the Council does hereby find that the over three decades of public service is consistent with the goals and policies of the Cotati General Plan, Downtown Specific Plan and many other City Plans, because Lisa helped craft all of them! B. That the above recitals are true and correct and constitute only a small part of the findings made by the City Council in recognizing Lisa Moore for her years of public service.

C. That the City of Cotati owes Lisa Moore a debt of gratitude for helping to make Cotati such a wonderful community to live and work in.

Packet Pg. 114
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

A RESOLUTION OF THE COUNCIL OF THE CITY OF COTATI RECOGNIZING AND THANKING NEIL HANCOCK FOR OVER 14 YEARS OF SERVICE ON THE

COTATI PLANNING COMMISSION
WHEREAS, Neil Hancock has thoughtfully and consistently served the City of Cotati through over 14 years of public service; both as a private citizen and member of the Planning Commission; and
WHEREAS, Neil was appointed and re-appointed by three successive City Council members: Robert Coleman, John Dell’Osso and Ben Ford, and WHEREAS, Neil tirelessly championed the rights of all of Cotati’s citizens, especially advocating for the safety of bicyclists and walkers, and for the importance and benefits of improved bicycle and pedestrian infrastructure and connectivity; riding his bicycle or walking to Planning Commission meetings; and encouraging anyone he could interest in a bike ride or walk to “ground truth” existing conditions, and
WHEREAS, Neil diligently advocated for water quality issues, including on behalf of those winged, scaled, and microscopic aquatic critters unable to speak for themselves and with whom we all share our waterways, and
WHEREAS, frequently accompanied by his life-partner Jenny Blaker, Neil habitually chose to volunteer both his Monday and his Tuesday evenings, taking time to attend City Council meetings, often highlighting to the City Council and staff opportunities to advance sustainable and climate-friendly policies and practices; and WHEREAS Neil took every opportunity to continue to educate himself on planning and land use issues, for example regularly attending the annual Planning Commissioner Conferences at Sonoma State University, and
WHEREAS, Neil and Jenny consistently “walked-the-talk”, pushing the City to implement sustainability elements into all of the City business activities, making daily decisions to reduce their own climate footprint and even constructing the first fully permitted straw bale building in Cotati; and
WHEREAS, it is determined that based upon the public testimony and staff analysis that the resignation of Neil Hancock from public service can never truly be accepted and his participation in civic functions will forever be welcome and appreciated; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati have truly benefited from the efforts of Neil Hancock.

Packet Pg. 116
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cotati finds as follows:

A. That the Council does hereby find that the many years of dedicated service is consistent with the goals and policies of the General Plan, which Neil Hancock helped to draft.

B. That the above recitals are true and correct and constitute only a small part of the findings made by the City Council to thank Neil Hancock for his years of public service.

C. That the community of Cotati owes Neil Hancock a debt of gratitude for his consistent efforts to help make Cotati a wonderful place to call home.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Packet Pg. 117
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Presentation on designs for Accessory Dwelling Units (ADUs) Date: May 23, 2023
Written by: Autumn Buss, Associate Planner
Recommendation
It is recommended by the Community Development Department that the City Council receive a presentation on the pre-reviewed designs for Accessory Dwelling Units (ADUs) available through the Napa Sonoma ADU Center, and provide feedback to staff on the designs to receive promotion through the City’s ADU outreach program.

I. Background
An Accessory Dwelling Unit (ADU) is a residential dwelling unit, typically of a modest size, that is secondary, or “accessory,” to an existing primary dwelling unit on a property.

Also known as “granny units,” ADUs are an increasingly popular way to add residential units in a community due to their relatively low cost to build and the opportunity they present to leverage existing backyard space in otherwise built-out neighborhoods. ADUs can create space for extended family living, as well as a revenue opportunity for homeowners, and can also be an important tool for creating affordable housing.

In 2017, the California legislature passed a law allowing ADUs in all residentially-zoned areas in all jurisdictions across the state and relaxing certain development requirements in order to make ADUs easier to build. Many cities and counties, including Cotati, adopted their own ADU ordinances to mirror the State law.

Interest in ADUs in Cotati has been strong over the past few years. In fact, in 2022, the only building permits issued for new residential construction were for ADUs (8 permits).

Furthermore, Cotati’s recently adopted Housing Element, a component of the City’s General Plan, includes promotion of ADU development as a key strategy to meet Regional Housing Needs Allocation (RHNA) goals. The Housing Element targets

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construction of 40 ADUs over the next 8 years to help address Cotati’s housing needs, and also includes several strategies to promote ADU development. See Attachment 1:

Housing Element Program 2-3 for more information.

The City has expressed its support for ADU construction in Cotati not only through its Housing Element goals, but also through its partnership with the Napa Sonoma ADU Center (www.napasonomaadu.org). The Napa Sonoma ADU Center is a not-for-profit project to support ADU development in both Sonoma and Napa Counties, including homeowner consultation, on-line tools and resources, and promotion.

The Center also offers a library of designs for detached, or freestanding, ADUs, including site-built designs that have been pre-reviewed in collaboration with local jurisdictions for compliance with their building codes, and pre-fabricated (modular) designs that have been pre-reviewed by the State of California Housing and Community Development Department for compliance with the California Building Code. Pre-reviewed designs can reduce the cost of developing an ADU by streamlining the local Building Permit review process and using less staff time and resources. All ADU development requires a Building Permit, regardless of pre-reviewed status.

Cotati has supported the Napa Sonoma ADU Center by providing staff time to assist in the pre-review process for 10 site-built ADU designs, which appear in the Center’s design library which is available on their website. In addition, the design library features 11 pre-fabricated ADU designs that have been pre-reviewed for State Building Code compliance.

II. Analysis/Discussion
In furtherance of Housing Element goals to promote ADU development, City staff plans to develop an outreach program including a webpage promoting ADUs and featuring a selection of the pre-reviewed designs, both site-built and pre-fabricated, that are available through the Napa Sonoma ADU Center’s design library. The ADU designs promoted by the City may be the same as those offered by the Center, or they may be a subset that the City selects as particularly suited to Cotati’s architectural character.

It is important to note that State law, and Cotati’s ADU ordinance, allow ADUs to be constructed without design review. Planning approval of ADUs is ministerial, and consists of review for non-design standards including setbacks, square footage, and

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height. A Building Permit is required.

A key aspect of ADU design is that a detached ADU’s visibility from the street and neighboring properties may be somewhat reduced due several applicable development standards. For instance, the maximum height of a detached ADU is as follows: 1) 16 feet with minimum setbacks of 4 feet from rear and side property lines (18 feet within ½ mile of the SMART station or where a multifamily, multistory structure is present as the primary structure); or 2) Up to the maximum height limit for the primary residence (varies, typically 28 feet in residential zones), if the ADU meets the side and rear setback requirements for the primary residence, which vary by zoning district but are a minimum of 10 feet from the rear and side property lines. ADUs were previously prohibited in front setbacks, although new State law that went into effect January 1, 2023, requires that ADUs of up to 800 square feet in size be allowed in the front setback if they cannot feasibly be accommodated elsewhere on the property.

Attachment 2: ADU Design Library for Cotati includes an image of each pre-reviewed site-built and pre-fabricated ADU design that is listed as suitable for Cotati in the Napa Sonoma ADU Center’s design library. This includes 21 total designs.

III. Summary and Staff Recommendation
Staff recommends that the City Council receive the presentation on the pre-reviewed designs for Accessory Dwelling Units (ADUs) available through the Napa Sonoma ADU Center, and provide feedback to staff on the designs to receive promotion through the City’s ADU outreach program.

Attachments:

Attachment 1 Housing Element Program 2-3(PDF)
Attachment 2 ADU Design Library for Cotati (PDF)

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38  Responsibility: Community Development Department
 Funding: General Fund
 Timeframe: Ongoing, as projects are proposed; 2024 for City streamlining products and compliance with State law; proactive outreach conducted to housing developers with local and regional presence upon alteration and/or adoption of streamlined application process(es).
 Geography: Citywide
Program 2-3: Accessory Dwelling Units (ADUs)
(Source: Previous Program 2-3)
Incentivize and promote the development of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) by providing technical assistance and resources for their development and rental through the following actions:
 Maintain ADU webpage with accessible information, a simple application, and contact information for questions about and assistance with accessory dwelling units.
 Partner with regional organizations that provide technical assistance, including site evaluations, for the development of ADUs and JADUs, and landlord/tenant support, such as the Napa Sonoma ADU Center and Homes for Sonoma. Share resources provided by these organizations, including webinars and technical assistance programs, through the City webpage, newsletter, and social media.  Facilitate the development of JADUs by developing promotional materials specific to JADUs and their funding and making these available on the City’s ADU webpage.
 In partnership with regional organizations, promote and publicize new allowances for ADUs and JADUs to the public, including place-based promotion for locations with higher income eligibility limits for the CalHFA ADU grant program  Reduce penalties for existing unpermitted units and establish a process to legitimize such units. Promote and publicize this program through City website and social media to encourage people with unpermitted units to bring these homes up to code.
 Annually report out on the City’s successes in the production of ADUs and JADUs with the City’s APR.
 Review ADU production two years into the planning period and compare with Housing Element projections. If actual production is below the projected level, and the City is not meeting its RHNA targets proportional to the duration of the planning period, review options for providing a small grant program to assist eligible residents with costs associated with permit processing or implement other costreducing measures to increase ADU development as the budget allows. Such a

10.b
Packet Pg. 459 Attachment: Exhibit B1 - Cotati Adoption Draft Housing Element (2023-03-20) (Housing Element CC Resolution)

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Packet Pg. 121 Attachment: Attachment 1 Housing Element Program 2-3 (ADU Designs) 39 grant program shall prioritize ADUs affordable by design to lower and moderateincome residents, as funding allows.  Responsibility: Community Development Department
 Funding: General Fund
 Timeframe: 2024; as specified for specific follow up actions including review of ADU/JADU production and affordability every two years with programmatic actions to accommodate the shortfall within six months of issue identification (i.e. replacement sites procedure identified in Program 2-1, and in a small grant program); establish process for legitimizing unpermitted ADUs by 2024; report on ADU/JADU production by April of each year; and proactive outreach actions including ongoing maintenance of existing ADU webpage, annual updates from nonprofit partners provided in the City’s newsletter, and specific outreach conducted to residents/owners of unpermitted ADUs within three months of the Community Development Department gaining knowledge of such dwellings.
 Geography: Citywide
Program 2-4: Cottage Housing
(Source: New Program)
Continue to promote the Cottage Housing Ordinance established in the 5th Housing Element Cycle to incentivize smaller units and increase the supply of missing middle housing including multiplexes, courtyard cottages, and other such housing types deemed “affordable by design” and allowable under the Cottage Housing Ordinance. The City shall:
 Review the success of the Cottage Housing Ordinance on an annual basis and report unit counts as part of the APR.
 Assess programmatic constraints with outreach to developers utilizing the ordinance no less than twice per Housing Element planning period.  Investigate a supplemental ordinance utilizing SB 10 framework in order to streamline existing provisions of the Cottage Housing Ordinance and expand upon those provisions as deemed appropriate by the City Council.  Responsibility: Community Development Department
 Funding: General Fund
 Timeframe: Annual reporting in the APR; City Council to review SB 10 ordinance by December 2025
 Geography: Applicable zones as identified by Cottage Housing Ordinance and Council findings

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Packet Pg. 460 Attachment: Exhibit B1 - Cotati Adoption Draft Housing Element (2023-03-20) (Housing Element CC Resolution)

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Packet Pg. 122 Attachment: Attachment 1 Housing Element Program 2-3 (ADU Designs) ADU Design Library
for Cotati
Napa-Sonoma ADU Center

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Packet Pg. 123 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Site-Built ADUs – Small (Under 500 sqft)
Napa
The Vine Micro 150

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Packet Pg. 124 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Site-Built ADUs – Medium (500-749 sqft)
The Agrarian Modern 650
Addison The Andy

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Packet Pg. 125 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Site-Built ADUs – Large (750-1200 sqft)
Double-Height
Five Gables The Barnhouse

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Packet Pg. 126 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Pre-Fabricated ADUs – Small (Under 500 sqft)
Homes for Sonoma Abodu Studio
Rutherford Connect 1

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Packet Pg. 127 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Pre-Fabricated ADUs – Medium (500-749 sqft)
Connect 2
Villa 550 Villa 750

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Packet Pg. 128 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Pre-Fabricated ADUs – Medium (500-749 sqft)
Abodu 1 Abodu 2
Millie L-shape Millie T-shape

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Packet Pg. 129 Attachment: Attachment 2 ADU Design Library for Cotati (ADU Designs) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Interim Process for Ceremonial Flags
Date: May 23, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council discuss, and if desired, adopt a motion providing direction to staff on the interim process for managing ceremonial flags.

Background
Following direction from the City Council, staff currently is working on a recognition policy, including proclamations and flags. However, this draft policy is still being finalized by staff and is not yet ready for a City Council discussion.

In parallel, the City Council has requested that staff bring forward a pride month proclamation for June, including flying a progressive pride flag at City Hall. Although not requested yet, staff expect that there will be requests for Juneteenth or other proclamations, including flags, that are also in June.

Analysis/Discussion
The City routinely issues proclamations to draw attention to a variety of issues throughout the year. Requests for proclamations are typically initiated by requests from advocates looking to draw attention to or raise awareness on a particular issue. Current practice is for draft proclamation to be reviewed by the Mayor and the City Manager prior to placement on a City Council agenda.

In the past 5 years, the City has only flown the Children’s Memorial Day flag in April 2018 and 2019 and the Pride Flag in June 2021 in front of City Hall. Staff is unaware of any instances where there was temporal overlap with ceremonial flags.

If properly managed, the display of commemorative flags constitutes official governmental. speech This avoids the creation of a forum for public expression under the First Amendment, which might allow citizens to request the flying flags that the City and its constituents might

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otherwise object. In order to avoid any suggestion that members of the public play a role in deciding what flags are flown on the City’s flag poles, staff suggests that the flying of flags other than the California or United States flags require the express approval of the City Council, after receiving a request from one or more members of the City Council.

If the City Council requests flags for both Pride Month and Juneteenth (or others), the staff will need direction on when to display the flags. In this example, one flag would be displayed for a month, while the other would presumably only be displayed for one day. Therefore, if both flags are requested, staff recommends that the City displays the Pride Flag for all days in June, except for June 19. On that day, if the City issues a proclamation and directs staff to display the flag, the City will display the Juneteenth flag. For the reasons noted above, this direction should be clearly stated in a motion. Therefore, each proclamation with an associated flag will also need to be on the regular or consent calendar, as there are no votes associated with proclamations.

Financial Considerations
The current flagpole only accommodates two flags at a time. The United States flag must remain the top flag, so the ceremonial flag replaces the California State flag for the duration that the ceremonial flag is displayed. While this is not a significant issue with the current infrequent use of ceremonial flags, if the City Council anticipates more frequent use of ceremonial flags for extended periods of time, the flagpole will need to be modified. The costs are expected to be relatively minor, but will include adding additional clips to the flag lanyard and adding a locking mechanism to prevent unauthorized persons from operating the flag pole. Ceremonial flags are more likely to be stolen or vandalized than the United States or California flags.

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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council/Successor Agency to the Former Cotati Community Redevelopment Agency
Subject: Adoption of Resolutions Approving the Fiscal Year 2023/24 Budget Date: May 23, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council Adopt a Resolution Approving the City of Cotati Budget for Fiscal Year 2023/24.

Background
The City Council held a Strategic Planning Study Session on March 7, 2023, where the City Council, the public, and staff reviewed and updated the goals and objectives, as well as the project priorities for Fiscal Year 2023/2024.

Subsequently, the City Council held two Budget Study Sessions, on April 4th and 18th 2023, to review the draft proposed Fiscal Year 2023/24 budget, take public comment, and provide direction to staff.

City Staff have been continuing work to improve the City’s third online budget book that is available to the public at:
https://city-cotati-ca-budget-book.cleargov.com/7090/introduction/transmittal-letter Analysis/Discussion
Budget Summary
Following the review of the Draft Budget presented to the City Council, there were only minor corrections and updates made to the projections.

Council Goals and Objectives:

During the strategic planning sessions, the City Council provided feedback on the goals and objectives for the City. Key Goals were also then summarized for linking departmental goals and objectives. The final version of these goals is incorporated within the final budget documents presented and attached herein for approval.

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Highlights of the overall FY Budget are;
• Conservative 2022/23 budget outlook as the economy continues to have a lot of financial uncertainty and local impacts due to national and global events including bank closures, interest rate increases to offset inflation, as well as the continued Russian/Ukraine War.

Across the state and locally we are currently impacted by housing stock shortage with continued price increases and lower unemployment rates causing increased competition for staffing and increased turnover. Consumers continue the long term trend of shifting purchases to more non-taxable services and experiences. City staff are dedicated to continuing close monitoring of key revenue sources and expenditure management. • Balanced budget maintaining prudent fund balances.
• Continue to prioritize council goals of economic development, infrastructure, and community, while integrating equity and climate resilience in our daily operations and planning.

General Fund Highlights:
• Balanced Operating Budget for the 15th straight year. • The General Fund Operating Revenue exceeds Operating Expenditures by approximately $0.9M.
➢ Some key operating expenditures include (1) funding of $136,000 in vehicle repairs and replacements, (2) funding $809,000 in debt service for the unfunded pension liability and Streets Lease Bond Funds, (3) $654,000 in insurance, (4) over $68,000 in administrative fees to other districts (State, County, etc.). • The General Fund maintained a reserve of 25% of operating expenses, per Resolution No. 2009-50.
• The General Fund has an additional reserve of $1.4M for a total reserve of 40% of the proposed operating expenditures.
• General Fund Ending Fund Balance of $3.7M
General Fund Risks:
• Annual net operating surplus must be $1.5M or more to support basic maintenance/grant matching capital programs in future fiscal years. Surplus currently estimated at $0.888M in the FY 23/24 budget.
• Planned mid-year discussion on CalPERS losses and associated UAL strategies that require prefunding to minimize interest costs
• Park and Ride Replacement Project estimated $1.65M higher than available funding –

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bidding to confirm now.

Capital Projects Highlights:

The proposed City budget includes General Fund funding of $3.7M, for a total of $14.0M in capital projects (All funds) to improve the community, including:
• 2024 St. Improvements
• Bike/Ped Safety Projects
• ORH Traffic Flow Impr.
• Gateway Signage Marquee
• Cator Field Improvements
• Redwood Dr. & Cypress
• Sunflower Park Improvements
• Putnam Park Design
• Landscaping Improvements
• Civic Center Parking
• Sidewalk Gap Closures
• Design Hwy 116/W. Cotati Ave
• Design- Falletti Ranch Barns
Since the strategic planning session two additional projects were added, specifically the allocation for landscape refurbishment ($35,000) and the Cator Field Improvements ($100,000).

Internal Service Funds Highlights:

Vehicle Maintenance and Replacement
• $337,000 in funding across City Funds based on fleet usage. • Purchase of replacement police vehicles and various public works equipment and vehicles as needed.
• Evaluation of all-electric vehicles for replacements going forward, as applicable.

Compensated Absences Fund
• $163,710 funding provided by City wide allocation costing.

Enterprise Fund Highlights:
• The Enterprise Funds budget includes a combined $1.3 Million in various water and sewer capital projects including:
• SCADA Water/Sewer Server Replacement and Relocation
• Cypress Ave. Sewer Replacement

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• Water ATM
• Well 1A Treatment
The Budget document attached to the resolution contains narrative summaries for each department, the City Managers message, and some of the graphics from the budget presentations.

Financial Considerations
Despite the economic uncertainty, the City has continued strategic projects and has not significantly reduced the reserve funds. The recommended budget includes a General Fund that is balanced with the estimated annual operating revenues exceeding the budget operating expenditures. However, as previously mentioned under General Fund Risks, the City must work to increase its’ net surplus operating revenue to perform future infrastructure maintenance, grant matching and re-build reserves. Due the expense associated with reconstruction work currently underway, infrastructure in the general fund is supported with reserves from FY 22/23.

The overall fund total reserve is estimated to be $3.7M, or 40% of operating expenditures. This is a decrease over prior years adopted budget which was estimated at $4.6M or 53% of operating expenses, but still higher than the required reserve of 25%.

Environmental Issues
The creation of an Annual Budget is not a project under the California Environmental Quality Act (CEQA), per the definition of a project identified in Section 15378 of CEQA in that there will be no direct, or reasonably foreseeable indirect physical change in the environment.

Attachments:

Presentation for Fiscal Year 2023/24 Proposed Budget (PPTX) Council Goals FY 2023-2024 (DOCX)
FY 2023-24 Departmental Projects (PDF)

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Proposed
Budget
Fiscal Year
2023/24
§ Presented By:
§ Damien O’Bid, City Manager
§ Angela Courter, Director of Admin Services
City of Cotati
City Council Session May 23, 2023
1 11.D.a
Packet Pg. 136 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) 2 Annual Budget Cycle
November-December
City Management
Budget Planning
Meetings
January
Mid-Year Financial
Performance Review
March
Budget Strategic
Planning Meetings
with Budget
Guidelines
Internal Budget
Review
April
Draft Budget Creation
and Review
Public Budget
Workshops
May/June
Budget Adoption
July-December
Financial Evaluations,
Budget Adjustments
as Approved by
Council

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Packet Pg. 137 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) 3 Strategic Planning Session
•Developed City Objectives/Goals
Budget Focus
•Strategic Projects
March 7, 2023
City Objectives Revisit
Budget Study Session
•General Fund
•Revenues
•Expenditures By Departments
April 4, 2023
Budget Study Session
•Special Revenues
•Internal Service Funds
•Enterprise Funds
•Capital Projects
•Transfers In and Outs
April 18, 2023
Budget Adoption
May 23, 2023

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Packet Pg. 138 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Long Term Vitality
•Balanced Budget
•Economic Development
•Affordable & Appropriate Development
•Infrastructure Preservation
•Pursue Grant Opportunities
Climate Change
•Implementing the local goals in the adopted
Climate Action 2020 and Beyond
•Community Outreach and Communication to
adapt to climate change
Community Engagement
•Promote programs or processes to improve
community awareness and participation
•Explore opportunities for neighborhood level
programs
Equitable, Compassionate & Healthy
Community
•Diversity is a Source of Strength
•Equity in Hiring/ Promoting/ Contracting
•Advance Equity & Health Partnerships
Best in Class Community Services
•Prioritize Community Safety
•Support High Quality Core Services
•Emergency Preparedness
•Update Regulations to advance priorities
•Responsive Development Services
•Participate Regionally to benefit City
•Continually Improve Service Delivery
4 11.D.a
Packet Pg. 139 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Unemployment Rate*
§ The U.S. economic outlook is
still highly volatile
§ GDP for 2023 est. 2.1% vs. 5.9%
growth 2021
§ 3.3% increase in Real Personal Income
§ California economy same
instability
§ Unemployment Peak 24.5 % during Q2
2020
§ 3.6% increase in Real Personal Income
Summary
April 2023 April 2022 Change Unemployme
nt Rate
US 3.4% 3.6% -0.2%
California 4.4% 4.6% -0.2%
Sonoma* 3.6% 2.6% 1.0%
* March 2023 as April is still not Published.
5 11.D.a
Packet Pg. 140 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) § Economic Uncertainty § Federal Funds Rate Increases § Impacts on Investments in Development § Legislative Impacts from Federal, State & Regional Government
§ Budgetary Assumptions § Revenues: § Slowing in Sales Tax and Cannabis Business Tax § Excludes Uncertain Development Revenues § Decreased Water Consumption Continuing § Expenditures § Project Cost based on Engineering Estimates § Increased Insurance, Unknown Final Increase § Utility Cost Increases of 18% § Full Employment § Continued Full Lump Sum CalPERS payment 6 11.D.a
Packet Pg. 141 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) • A general fund is the primary fund used by a government entity. • Used to record all resource inflows and outflows that are not associated with special-purpose funds.
• Activities being paid constitute the core administrative and operational tasks of the government entity.
7 11.D.a
Packet Pg. 142 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Increase Operating Revenues of Approximately $227K for fiscal year 2023/24 Balanced Budget - Net Operating Surplus - $888 K
Total Operating Revenue - $10.3 M
Total Operating Expense - $9.4 M
General Fund is Funding $4.2M in Capital Projects
Leveraging an Additional $1.3M in Grants Matching ($5.5M total) Ending General Fund Balance of $3.7M
Budget reflects a total operating reserve of 40% exceeding the 25% requirement.

Includes initial $200k contribution to the 115 pension trust fund 8 11.D.a
Packet Pg. 143 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Annual net operating surplus must be $1.5M or more to support basic maintenance/grant matching capital programs in future fiscal years. Surplus currently estimated at $0.888M in the FY 23/24 budget.

Planned mid-year discussion on CalPERS losses and associated UAL strategies that require prefunding to minimize interest costs
Park and Ride Replacement Project estimated $1.65M higher than available funding – bidding to confirm now.
9 11.D.a
Packet Pg. 144 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Cotati Budget Revenues:
§ Based on best available information today
§ Estimates are always conservative
§ Sales tax and Measure G
§ Approximately 60% of General Fund Operating Revenues
§ Tax base is relatively secure – Subject to Consumer Spending Variability § Projecting Status Quo due to Weakening Spending offset by increased prices. § Primary Industry categories are Building/Construction, Fuel and Service Stations, Food and Drug, and the County Pool.
§ Property Tax
§ Approximately 20% of General Fund Operating Revenues
§ Increasing 3.2% over prior year
§ Assessor Applied CPI
§ Transfers
§ Cannabis Tax decreasing due to industry slow down post COVID 10 11.D.a
Packet Pg. 145 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) REVENUES 2022-2023 EST 2023-2024 PROP Incr /(Decr)
601- PROPERTY TAX $ 2,066,039 $ 2,131,758 $ 65,719 3.2% 603- SALES TAX 6,040,000 6,084,000 44,000 0.7%
604- OTHER TAX 626,450 652,300 25,850 4.1%
606- LICENSE & FRANCHISE 561,000 556,500 -4,500 -0.8%
607- RENTS 90,550 78,000 -12,550 -13.9%
608- REVENUE - OTHER AGENCIES 203,665 207,150 3,485 1.7% 609- OTHER REVENUE 91,284 50,058 -41,226 -45.2%
620- CHARGES FOR SVS 426,805 473,926 47,121 11.0%
650- INVESTMENT EARNINGS: 30,000 45,600 15,600 52.0%
660- CONTRIBUTIONS 12,000 12,000 0 0.0%
680- SPECIAL REVENUES 62,000 45,000 -17,000 -27.4%
Total Operating Revenues $ 10,209,793 $ 10,336,292 $ 126,499 1.2% 11 11.D.a
Packet Pg. 146 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) •2023-24 - FULL LUMP SUM PAYMENT OF THE PERS

UNFUNDED LIABILITY IN THE AMOUNT OF APPROXIMATELY
$1.2M TO REDUCE INTEREST COSTS
•INITIAL CONTRIBUTION TO 115 TRUST OF $200K

CALPERS
•ALLOCATED CONTRACT SERVICES
•SHARED INDIRECT COSTS SUCH AS AUDIT FEES,
JANITORIAL COSTS, UTILITIES, ETC.
•BASED ON FULL FTE

CONTRACT

SERVICES

EVALUATION
•USING ESTIMATES RECEIVED
• INSURANCE ESTIMATE INCREASE 18%
•MARKET UNCERTAINTY

INSURANCE

INCREASES
•ESTIMATES ARE BASED ON EXISTING STAFFING
•INCLUDES ALL NEGOTIATED MOU CHANGES
•EVALUATING STAFFING LEVELS

ALL DEPARTMENTS

ARE BUDGETED AT

FULL STAFFING
12 11.D.a
Packet Pg. 147 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Incr /(Decr)
2023-2024
Proposed
Budget
2022-2023
Estimated
Actual
2022-2023
Adopted
EXPENSES Budget
CITY COUNCIL $ 152,689 $ 184,461 $ 170,457 $ (14,004) -7.6% CITY MANAGER 645,775 673,381 741,811 68,430 10.2%
ADMINISTRATIVE SERVICES 443,068 443,274 508,290 65,016 14.7% COMMUNITY DEVELOPMENT 1,064,569 858,539 1,115,760 257,221 30.0% PUB WORKS-COMBINED 1,399,279 1,379,923 1,400,181 20,258 1.5% POLICE 4,652,725 4,421,173 5,017,822 596,649 13.5%
RECREATION 388,489 429,957 449,530 19,573 4.6%
CODE COMPLIANCE 46,000 78,090 43,975 (34,115) -43.7%
Total Operating Expenses $ 8,792,594 $ 8,468,798 $ 9,447,826 $ 979,028 11.6% 13 11.D.a
Packet Pg. 148 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Refresher - No significant change from Strategic Planning City Council – Increased Health Insurance and Training
- Decrease Contracts and Other Expenses
City Manager includes the following changes:

New Professional and Special Project Contracts $25K
Administrative Services includes the following changes:

Increase due to additional Staffing increasing FTE allocations Community Development change is primarily due to:

Increased Permit Expense by $50k
Special Project Contracts (Santero Way and Bike Ped.)
14 11.D.a
Packet Pg. 149 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Public Works: includes the following changes:

Movement of annual landscape improvement to Annual Capital Project Increased Parks Contract Services
Police Services includes the following changes:

Additional costs for a new records/crime analyst position Additional Costs for training and related overtime.

Significant other expenses include allocated insurance
Recreation includes the following changes:

Allocated insurance and bank fees
15 11.D.a
Packet Pg. 150 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Transfer In for:

COPS Grant = $100,000
Public Safety Prop 172 = $70,000
Community Facilities District
Refund = $32,000
Transfer Out for:

Capital Projects Funds = $1,254,000
Grants Fund 201 = $2,986,021 (Matching
for $2,219,914 in Grants)
Debt Services Payments = $810,875
K-9 Fund = $30,340 Measure S Funding
for Program
16 AC0

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Packet Pg. 151 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Slide 16
AC0 Pending Access to Incode
Angela Courter, 2023-05-13T19:09:59.453

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Packet Pg. 152 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) 17 11.D.a
Packet Pg. 153 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Grant Project Summary *
Redwood Drive - $2,996,253
Sunflower Park - $1,055,000
Sidewalk Gap Closure - $220,000
Highway 116/West Cotati Ave. - $544,000
Wastewater System Emergency Generator (grant only) - $256,200 Kotate Park Completion - $166,211
*Funded by grants and city matching funds
18 11.D.a
Packet Pg. 154 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Other City Project Summary:

Parks
Putnam Park Design. - $185,000
Falletti Ranch Barn Design - $150,000
Cator Field Improvements - $100,000
Streets
2024 Street Improvement Project - $601,000
Gateway Signage & Marquee - $83,000
Bicycle & Pedestrian Improvements $50,000
Landscaping Improvements - $35,000
Building
Civic Center Parking Lot Improvements - $250,000
19 11.D.a
Packet Pg. 155 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Special Revenue Funds are a group of accounts established by a government for restricted use to ensure that certain revenue sources are used or earmarked only for their specific purpose.

This Special Revenue Fund type may be used to account for the proceeds of specific revenue sources that are legally restricted or restricted by City Council policy for a specified purpose. 20 11.D.a
Packet Pg. 156 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) - Other revenues are primarily Development fees for as well as RMRA funds.

By Fund
21 11.D.a
Packet Pg. 157 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) - Other revenues are primarily Development fees for as well as RMRA funds.

By Type
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Packet Pg. 158 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) By Type
- Primarily expenditures are transfers out for capital projects. 23 11.D.a
Packet Pg. 159 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Vehicle Maintenance & Replacement § Provides an ongoing funding source for scheduled replacement of City vehicles from billings to other funds who are utilizing the fleet.
§ Continued Investment of $337K includes § Replacement of Two Police Interceptor SUV’s § Evaluating fuel efficient/environmentally friendly vehicles § Pending Public Works Flatbed Dump Truck Replacement § New Equipment- Various as needed § Repairs & Maintenance of Existing Fleet Compensated Absences Fund § Funds compensated absences with contributions made based on a proportionate and rational allocation of the total government wide liability. § Balances are increased to address estimated changes in Salaries and Benefits Schedules
24 11.D.a
Packet Pg. 160 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Enterprise Funds are used to account for operations that are financed and operated in a similar manner as a private business enterprises, where the intent is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges.
25 11.D.a
Packet Pg. 161 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Maintains a
reserve of 33% of
operating
expenses
Rate change per
the rate study
for water &
sewer
Conservative
Revenue and
Expenditures
Estimates
Continued focus
on infrastructure
improvements
and preservation
26 11.D.a
Packet Pg. 162 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) § Operating Revenues –Rate
Increase – No significant
Connection Fees
§ Proposed Capital Project
Improvements:
§ SCADA Server Upgrade & Relocation
- $115,000
§ Water Hydrant ATM - $75,000
§ Well 1A Maintenance - $42,500
§ Changes in Operating
Expenditures:
§ Reduced expenses small tools and
equipment and capital fixed assets.
§ Approximately 11% reduced costs
for Aqueduct Water Usage
§ Increases utilities, specifically;
electricity, internet, phones as well
as contract services.
§ Continued conservation programs.
27 11.D.a
Packet Pg. 163 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) § Operating Revenues –Rate
Increase – No significant
Connection Fees
§ Proposed Capital Project
Improvements:
§ SCADA Server Upgrade &
Relocation - $115,000
§ Cypress Sewer $580,000
§ Changes in Operating
Expenditures:
§ Allocated Expenses
Increased
§ Wastewater treatment
Status Quo
§ Debt Service back to
General Fund
28 11.D.a
Packet Pg. 164 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) Conclusion
The Proposed FY 2023/24 Budget:

Prioritizes Community Engagement, Long Term
Vitality, Best in Class Community Service
Initiation of actions towards address Climate
Change and Equality
Balanced Operating Budget
Operating Expenditures Do Not Exceed
Conservatively Estimated Operating Revenues
Continued Significant Investments in Historically
Deferred Capital Project
Need to improve operating costs/expenses to
fund future FY on-gong capital program
Fiscally Prudent
The General Fund Reserves To 40%
City staff are committed to exercise prudence
and integrity in the management of public
funds and provide transparency and
accountability in its use.
29 11.D.a
Packet Pg. 165 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) 30 11.D.a
Packet Pg. 166 Attachment: Presentation for Fiscal Year 2023/24 Proposed Budget (Adoption of Cotati's Budget) c:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5461.docx 2023-2024

GOALS AND OBJECTIVES

1. Goal: Ensure long-term vitality for the City.
a. Objective: Promote a balanced budget that meets the community vision for City services
b. Objective: Economic Development
i. ED Strategy

1. Business Attraction/Retention program

2. Removing barriers to market entry

3. Promotion of Cotati for businesses
ii. Revenue enhancement
c. Objective: Facilitate affordable housing, new development, and new infrastructure consistent with vision and goals of the General Plan and EIR
d. Objective: Preserve City infrastructure to meet community needs e. Objective: Actively pursue all feasible grant opportunities to implement identified projects

2. Goal: Actively work to mitigate and adapt to the impact of climate change in accordance with adopted City Council policies.
a. Objective: City to continue implementing the local goals in the adopted Climate Acton 2020 and Beyond plan to achieve greenhouse gas (GHG) reduction targets for City operations and the community.
b. Objective: City to implement measures, policies and communications to assist in the adaptation of identified climate change impacts in the community.

3. Goal: Provide core services consistent with best-in-class community service levels. a. Objective: Ensure community safety and quality (Police, Planning, Building, Public Works and Code Enforcement)
b. Objective: Support high level core day-to-day services in all departments. c. Objective: Improve emergency preparedness, including wildfire preparedness.

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Packet Pg. 167 Attachment: Council Goals FY 2023-2024 (Adoption of Cotati's Budget) c:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5461.docx d. Objective: Update City regulations to respond to applicable legislative and legal changes
e. Objective: Provide convenient and reliable zoning, permitting, and development services
f. Objective: Represent City’s interest by participation in region-wide issues g. Objective: Pursue opportunities to improve service delivery, including joint procurement, leveraging internal and external staffing resources, and developing systems, polices and procedures to streamline processes and expand capabilities of staff

4. Goal: Promote community engagement to inform and encourage participation a. Objective: Develop programs, projects & processes to enhance community engagement
b. Objective: Continue to improve public information and awareness of programs and services
c. Objective: Explore possibilities of incorporating neighborhood level programming into City activities

5. Goal: Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength
a. Objective: Ensure that all city government operations are inclusive and equitable:

Fairness in hiring and promotions, greater opportunities in contracting, and equitable services to all residents.
b. Objective: Advance equity and health in partnership with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations.

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Packet Pg. 168 Attachment: Council Goals FY 2023-2024 (Adoption of Cotati's Budget) Effective FTE Objectives
Day-to-Day Responsibilities (CM)
Administration 0.89
AV Room 0.02
Budget/Strategic Planning 0.03
Cannabis Permitting 0.02
City Council, City Council Meetings 0.30
Advisory Bodies (Measure G/Successor/PC/DRC) 0.02
Contracts/Agreements 0.07
Economic Development 0.04
Elections 0.02
Emergency Response 0.03
General 0.00
Human Resources (benefits management) 0.18
Labor/Personnel 0.00
Litigation/Risk Management 0.03
Mobile Home Rent Stabilization 0.00
Notary 0.00
Operations/Deparmental Oversight 0.21
Records and Policy Management 0.08
PRA Request/Subpoenas 0.00
Public Information & Outreach 0.22
Records and Policies 0.00
Recruitment 0.09
Personnel Management/MOU 0.03
Solid Waste Franchise Oversight 0.01
Departmental Training 0.08
Weed Abatement 0.00
Departmental/Project Support 0.00
Day-to-Day Responsibilities (REC)
Program Registration 0.03
Camps 0.58
Recreation Classes and Programs Management 0.30
City Manager Meetings 0.02
Facility Management 0.25
Instructor/Staff/Public/Customer Meetings 0.08
Special Events 0.36
Park Management 0.06
City Safety Program Oversight 0.04
Public Outreach 0.07
Training 0.07
Other Responsibilities 0.00
Sub-Total Day-to-Day Duties 4.23
Regional Representation
Representation at Regional Meetings and Coordination with Outside Groups 0.12 Rotary/Health Action Committee/CPRS/Other Outside Groups 0.05 Sub-Total Regional Representation 0.17
Department Name: City Manager's Office
FY 2023-2024
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.

11.D.c
Packet Pg. 169 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) Projects
Putnam & Sunflower Park Preliminary Design 0.10 1.d
Personnel Rules Update 0.20 3.d
CPOA/CPMA Negotiations 0.20 3.b
Records Management Project 0.10 3.b
Veronda Falletti Barn Preliminary Design 0.05 1.d
Continued Implementation of Equity Projects 0.20 5.a
Dogs in Parks Ordinance Update 0.10 3.a
Improve FIGR Coordination 0.05 3.f
Update Public Safety Messaging Procedures 0.05 3.c
Update Community Survey on Equity 0.05 5.a
Economic Development 0.20 1.b
Translation of public safety/health/emergency web pages into Spanish 0.03 5.a Emergency Operations Update 0.10 3.c
Investigate models of civilian oversight for police 0.20 3.a Analyze RIPA, Crime data/Recommendations 0.20 3.a
Investigate e-bike/scooter share program for Cotati 0.05 2.a Joint Procurement Coordination/Policy Update (including exploring DBE criteria) 0.08 3.g Coordinate on Feasibility of Joint Housing JPA/Bond 0.05 1.c Countywide Broadband Improvement 0.08 3.f
Investigate library options in Cotati 0.05 -
Sub-Total Projects 2.13
Sub-Total Day-to-Day & Regional 4.39
Total w/Projects 6.52
Budgeted Effective FTE 6.50
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.

11.D.c
Packet Pg. 170 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) Effective
FTE
Economic Development 0.04
Administration 0.46
Budget 0.01
Building 0.46
Cannabis Permitting 0.06
Code Enforcement 0.08
Committee/Commission/Council 0.07
Customer Service 0.56
Emergency Response 0.00
Grants 0.01
Housing 0.35
Long Range Planning 0.32
Meetings 0.18
Plan Check/Permitting 0.04
Reporting 0.03
Training 0.15
Encroachment Permits 0.02
Development Projects 0.29
Sub-Total Day-to-Day Duties 3.12
Regional Planning Representation 0.05
Sub-Total Regional Representation 0.05
Santero Way Specific Plan/Zoning Update 0.16
Bicycle and Pedestrian Plan Update 0.21
Implement Housing Administration Program 0.34
Update Digital Permit Management Software 0.16
Monitor and Implement New State Housing Legislation 0.18 Develop Objective Design Guidelines, "Plex"/SFD (SB9) 0.16 Post-Covid Economic Development Program 0.18
General Plan Saftey Element Update 0.10
Sub-Total Projects 1.48
Sub-Total Day-to-Day & Regional 3.17
Total w/Projects 4.65
Budgeted FTE 4.00
Note: Department includes contract Building Official and Code Enforcement Department Name: Community Development
FY 2023-24
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.

11.D.c
Packet Pg. 171 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) Effective
FTE
PD-Patrol 6.12
PD- General Time 3.77
PD-General Dispatching 2.69
PD-Administration 1.24
PD-Shift Coverage 0.69
PD-Training 0.67
PD-Administration-Chief & Lieutenant 0.52
PD-Records-General 0.46
PD-Report Writing 0.32
PD-Office Duty 0.30
PD-Evidence 0.26
PD-Parking Enforcement 0.24
PD-Citations 0.19
PD-Meetings-Staff Meetings 0.12
PD-OTS Grant 0.12
PD-Community Oriented Policing (COP) 0.08
PD-Investigation 0.08
PD-Cannabis Permitting 0.06
PD-HR 0.06
PD-Discovery 0.06
PD-Fleet 0.06
PD-Records-Warrants 0.06
PD-Community Outreach 0.05
PD-Late Detail 0.05
PD-Meetings-Council Meetings 0.05
PD - Tasks with Less than .05 FTE 0.48
Dog License, DOJ Reporting, Court, ABC Grant, K-9 Training, Media, Late Arrest, Budget, Emergency Response, and Scheduling

18.78 PD-Meetings-Regional Meetings 0.05
County Emergency Management Committee (Police Chief’s Representative) UASI Fund Committee
Sonoma County Police Chief’s Association member
Sonoma County Training Managers (Chief’s Representative) Sonoma County I/LEADS and CAD (Computer System)

0.05 Department Name: Police
FY 23-24
Sub-Total Regional Representation
Total Day-to-Day
Regional Representation
Day-to-Day Duties
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.

11.D.c
Packet Pg. 172 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) Department Name: Police
FY 23-24
EV Cameras integrated with Axon Cloud Storage 0.01 2/3a K9 Replacement (Scent Tracking Dog) 0.08 3c
Return Supervision 1 LT 2SGTs 2 Corporals 0.03 3b
Hi-Lo Evacuation Drill 0.01 2/3c
Full Deployment of BOLA Wrap 0.01 3a
Annual Police Report 0.07 4b
Midyear Police Report 0.03 4b
Vehicle, Pedestrian, Bicycle Safety/Enforcement (Focused Enforcement) 0.07 3a Patrol Electric Vehicle Deployment 0.01 2.00
Dispatch Support FTE 0.03 3b
Community Outreach TPA, NNO, Coffee with a Cop 0.03 4a/4b Social Media 0.03 4b
Crisis Intervention Training All Staff 0.03 3b
Continued De-Escalation Tactics and Implicit Bias Training 0.03 3b SSU Police Internship 0.00 5b
Investigate models of civilian oversight for police 0.01 3a Analyze RIPA, Crime Data/Recommendations 0.01 3a
Police Officer Recruiting with Focus on Equity and Inclusion 0.07 5a PSAP Upgrade 0.03 3a

0.55 18.83

19.38 Budgeted FTE 22.40
Sub-Total Projects
Proposed Projects & City Council Goals/Objectives
Sub-Total Day-to-Day & Regional
Total w/Projects
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.

11.D.c
Packet Pg. 173 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) Total
Hours/W
eek
Effective
FTE Division Day-to-Day Duties

1.9 0.06 Engr Strategic Planning

0.7 0.02 Engr Budgets

1.1 0.03 Engr Building Permit Review

0.2 0.00 Engr Emergency Response

2.0 0.06 Engr Encroachment Permits

6.6 0.19 Engr General Admin

7.1 0.21 Engr Other

0.9 0.03 Engr Safety

3.9 0.11 Engr Staff Meetings

0.2 0.00 Engr Private Development Review

0.4 0.01 Other Accident Repairs

0.0 0.00 Other Emergency Response

5.2 0.15 Other Event Assistance

0.4 0.01 Other General Admin

75.0 2.17 Other Standby

0.1 0.00 Other All Staff Meetings

0.1 0.00 Streets Emergency Response

50.2 1.45 Streets Maintenance

1.1 0.03 Streets Regional

3.6 0.10 Streets USA Markouts

4.1 0.12 Streets Vehicle Maintenance

0.0 0.00 Stormwater Emergency Response

9.5 0.28 Stormwater Maintenance

1.3 0.04 Stormwater MS4

0.1 0.00 Buildings Emergency Response

12.7 0.37 Buildings Maintenance

0.0 0.00 Parks Emergency Response

0.1 0.00 Parks Falletti Ranch

16.5 0.48 Parks Landscape Maintenance Services

0.4 0.01 LLAD Lighting & Landscape Assess't Districts/218-Landscape Districts-Allocated

0.2 0.01 LLAD Lighting & Landscape Assess't Districts (Direct)

0.4 0.01 Water Emergency Response

56.0 1.62 Water Maintenance

1.9 0.06 Water Regional

0.4 0.01 Water Water Conservation

0.3 0.01 Sewer Emergency Response

0.3 0.01 Sewer Regional

0.9 0.03 Sewer Flushing/Cleaning

6.4 0.18 Sewer Maintenance
275.5 7.96 Sub-Total Day-to-Day
Division Regional Representation

0.0 0.0 Engr Regional Climate Protection Authority (RCPA), TAC

0.1 0.0 Engr On-Going PG&E Coordination

1.1 0.0 Streets SCTA, TAC

0.0 0.0 Streets Sonoma-Marin Area Rail Transit (SMART), TAC

0.0 0.0 Streets Community Development Commission (CDC), TAC

0.1 0.0 Streets On-Going Caltrans Coordination

0.0 0.0 Utilities RRWA, Working Group and Board of Directors

1.9 0.1 Water SCWA WAC & TAC

0.0 0.0 Water Groundwater Sustainability Agency (GSA)

0.0 0.0 Water Salt and Nutrient Monitoring and Reporting Program

0.1 0.0 Sewer Subregional Wastewater Treatment System, TAC

0.0 0.0 SW Flood Control District 1A, Advisory Group

0.5 0.0 SW MS4 Storm Water Permit Copermittee Workgroup

3.8 0.1 Sub-Total Regional Representation
Division Projects (Source: Cleargov FY2024 Capital Budgeting (As of 3/1/2023

1.5 0.0 Streets Park and Ride Replacement (Construction)

1.5 0.0 Parks Kotate Park Improvements (Construction Close-Out)

1.5 0.0 Streets 2024 Street Preservation

1.5 0.0 Parks Putnam Park Improvements (Design)
Department Name: Public Works
FY 23-24

11.D.c
Packet Pg. 174 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget)

1.5 0.0 Grants Sunflower Park (Design)

1.5 0.0 Streets Gateway Signage (post mounted entries)

1.5 0.0 Streets Downtown Electronic Marquee

1.5 0.0 Parks Veronda Falletti Ranch Barn(s) (Design)

1.5 0.0 Buildings Civic Center Parking Lot Improvements

1.5 0.0 Streets Annual Bicycle Pedestrian Safety Improvements Project (+ Class 1 pathway maintenance in CIP)

1.5 0.0 Grants Hwy 116/West Cotati Ave Intersection Safety Improvements (Design)

1.5 0.0 Grants Redwood Drive and Cypress Avenue Pavement Rehabilitation

1.5 0.0 Grants Wastewater System Emergency Generator Project

1.5 0.0 Grants Sidewalk Gap Closures (Design)

1.5 0.0 Water "Water ATM" Project

1.5 0.0 Sewer Cypress Avenue Sewer Replacement

10.0 0.3 Engineering Asset Management, Unified Request Tracking

5.0 0.1 Sewer SCADA Replacement - Sewer

5.0 0.1 Water SCADA Replacement - Water

44.0 1.3 Sub-Total Projects

44.0 1.3
Subtotal Day-to-day and Regional
Total w/Projects

9.3 Budgeted FTE

8.0 11.D.c
Packet Pg. 175 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) Effective FTE
Day-to-Day Duties
Accounting 0.32
Accounts Payable 0.60
Accounts Receivables and Revenue 0.26
Admin Services Activities 0.14
Auditing 0.11
Backflow 0.09
Banking and Investments 0.45
Budget and Develop Financial Plans 0.32
Cannabis Permitting 0.01
Council Meetings 0.04
Customer Service 0.39
Provide Support for Operating Departments 0.10
Emergency Response 0.00
Financial Reporting 0.10
Labor Various 0.05
Miscellaneous 0.12
Incode Maintenance 0.01
Payroll 0.82
Purchasing 0.10
Staff Meetings 0.12
Technology and Phone 0.09
Training 0.06
Utility Billing 0.41
Sub-Total Day-to-Day 4.70
California Society of Municipal Finance Officers (CSMFO) 0.01 County Oversight 0.00
Sub-Total Regional Representation 0.01
Monthly Utility Billing 0.15 5a
BackFlow Program/Code Update 0.02 3a
Fixed Asset/Work Order Processes (Support) 0.08 1d
Website Dept. Page Update/New Social Media Content 0.13 4b IBS Payroll System Updates 0.10 3g
Hydrant Meter Process Update 0.11 3f
TOT Taxation Process/Documentation 0.14 1b.ii
Deposit Account Process Review 0.02 3b
Financial Policy Update Review (+ policy approach to financial deficits) 0.02 3d Policy to Address Fiscal Deficits 0.02 1a
Business Licensing Audits/Process Review 0.06 3e
Sub-Total Projects 0.85
Sub-Total Day-to-Day & Regional 4.72
Total w/Projects 5.57
Budgeted FTE 5.50
Regional Representation
Proposed Projects & City Council Goals/Objectives
Department Name: Administrative Services
FY 23-24

11.D.c
Packet Pg. 176 Attachment: FY 2023-24 Departmental Projects (Adoption of Cotati's Budget) RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI ADOPTING THE FISCAL YEAR 2023/24 BUDGET
WHEREAS, the City Council had previously held duly noticed study sessions on March 7, April 4, and April 18, 2023, and provided the opportunity for and received public comments on the Fiscal Year 2023/24 Proposed Budget; and
WHEREAS, adoption of a budget prior to the beginning of the new fiscal year is required to ensure the uninterrupted operation necessary for City services; and WHEREAS, the action of adopting an annual budget does not constitute a project as defined by California Environmental Quality Act (“CEQA”) and CEQA Guidelines Section 15378; therefore, no environmental review is required.

NOW, THEREFORE, the City Council of the Cotati hereby resolves that:

1. The Proposed Budget for Fiscal Year 2023/24 is hereby approved and adopted effective July 1, 2023.

2. The City Manager is authorized to make expenditures and enter into agreements conforming to this Budget and to adjust between various accounts within each budget department and fund, limited to the total amount budgeted for said department and/or fund.

3. Unexpended appropriations from the Fiscal Year 2022/23 Budget may be carried forward to the next fiscal year, provided the funds have been previously encumbered for a specific purpose, or apply to authorized but uncompleted capital projects.

4. The current year budget (Fiscal Year 2022/23) is hereby amended to equal the estimated actuals for the current year.

5. This Resolution shall take effect immediately upon adoption.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 23rd, 2023, by the following vote, to wit:

Proposed Budget FY 2023/24(PDF)
Packet Pg. 178
City of Cotati
Fiscal Year 2023/24
Preliminary Version 5/15/2023
Last updated 05/19/23
-
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 1

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Packet Pg. 179 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

TABLE OF CONTENTS
Introduction4
Transmittal Letter5
History of City7
Elected Officials 13
Demographics 17
Organization Chart 22
Fund Structure 23
Budget Process 26
Basis of Budgeting 32
Financial Policies 33
GFOA/CSMFO Budget Awards 34
Budget Overview 35
Executive Overview 36
Strategic Goals/Objectives 44
Short-term Factors 46
Priorities & Issues 48
Long Range Financial Plans 49
Personnel Changes 52
Appropriations Limit 56
Funding Sources 60
Property Taxes 61
Sales Taxes 63
Other Taxes Including Cannabis Business Tax 65
Licenses, Permits, Rents and Other Agency Fees 68
Departments 70
City Council 71
City Manager 75
Administrative Services 81
Community Development 86
Public Works 92
Police 101
Recreation 108
Fund Summaries 113
All Funds 114
General Fund 120
Enterprise Funds (Water/Sewer) 134
Sewer Operating 140
Sewer Capital 145
Special Revenue Funds 149
Grants Fund 155
CDBG 159
MTC Street 161
Gas Tax 165
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 2

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Packet Pg. 180 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Traffic Mitigation 169
Park In-Lieu 173
PEG Fees 177
Public Safety 181
K-9 Program 185
In-Lieu Inclusionary Housing 189
Excess Bond Proceeds 193
Community Facilities District 196
Road Maintenance Rehabilitation Administration 199
Bed Tax 203
Parks Measure M 207
Linkage Afforable Housing 211
Disability Access & Education Revolving Fund 213
ARPA 2021 217
South Sonoma Business Park Assessment District 219
Successor Agency to The Cotati Community Redevelopment Agency 223 Internal Service Funds 227
Vehicle Maintenance and Replacement 228
Compensated Absences 232
Capital Project/Grants Funds 235
Capital Outlay 242
Capital Projects Fund 245
2022A Streets Projects 249
Capital Improvements 250
One year plan 251
Multi-year plan 256
Debt 264
Government-wide Debt 265
Supplemental Statistical Information 268
Sales Tax Statistics 269
Property Tax Statistics 271
Demographic and Economic Statistics 275
Appendix 276
Glossary 277
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 3

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Packet Pg. 181 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

INTRODUCTION
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 4

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Packet Pg. 182 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

CITY MANAGER'S MESSAGE
Damien O'Bid - City Manager
May 23, 2023
Mayor, Councilmembers, Residents, Community Organizations and Business Owners, Attached is the City of Cotati’s Fiscal Year 2023/24 budget. The budget is the primary policy document adopted by the City Council each year. This budget is developed in accordance with the City’s financial management policies and guidelines and reflects the City Council’s goals and objectives and how resources are allocated to achieve these goals. In addition, the budget serves as the annual financial plan, an operational guide, and a communication tool.

The Fiscal Year 2023/24 General Fund budget was prepared using a conservative approach on operations, while continuing to push hard to reduce deferred maintenance and improve the community through capital projects . Despite heavy cost cutting, it wasn't that long ago that the City's ability to fund basic operations, even without any capital projects, was in question. However, thanks to the community's overwhelming support of Measure S, the City has some breathing room. Therefore, this budget focuses on providing excellent core City services and continuing the aggressive push to reduce medium and long-term costs through infrastructure repair before this window of opportunity exists. In Fiscal Year 2022/23, the City Council continued heavy investment in the road system to reduce future maintenance costs, as well as a major renovation of Kotate Park. Long term risk continues to be operating costs consuming the budget and displacing the capacity for infrastructure repair and maintenance. Therefore, in this budget, the City continues to strategically fund projects that lower future costs (roads), improve the quality of life (parks), and promote economic development that will provide residents with jobs and services and the City with future revenue growth to stay ahead of cost pressures to provide excellent services and infrastructure.

In preparing departmental budgets for the new fiscal year, department directors were instructed to analyze their department expenditures for potential savings with the goal of keeping operational expenses flat.

Each department went through a detailed budget review focusing on the Council’s goals and priorities and evaluating departmental needs assessments. However, we are continuing to experience increased operating costs, including large increases in insurance costs across the cities that we pool risk with. We need to stay cognizant of those trends, remain fiscally prudent, and make selective and pragmatic decisions through this budget year.

Finally, this budget continues to move forward on City Council initiatives and priorities. The City Council has clearly communicated the need for many years to maintain core City services and invest heavily in repairing and maintaining our infrastructure. With the housing affordability crisis in the State, the City Council has been focused on housing development across income levels, as well as implementing equity in hiring, greater transparency in policing, and polices to mitigate and adapt to the continuing effects of climate change.

Highlights of the Fiscal Year 2023/24 budget include:

Strategic focus on economic development to ensure the long-term vitality of the City.

Improving core services while striving to expand services with increased efficiencies.

Meeting or exceeding the General Fund reserve policy target of 25%.

Meeting or exceeding the Enterprise Fund (Water & Sewer) reserve policy target of 33%.

Significant investments in improving our streets, parks and buildings.

Continued development of policy for new housing development across a range of income levels.

Continuing to look for opportunities to promote equity, transparency in policing and measures to mitigate and adapt to climate change.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 5

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Packet Pg. 183 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) We have presented a balanced budget in conformance with California State legislation (California Constitution Section 18 of Article XVI) that requires anticipated revenues plus any use of fund balance to not exceed appropriations for expenditures. The goals, objectives, long-term planning, and departmental needs have guided the City staff in their recommendations for the Fiscal Year 2023/24 budget.

Sincerely,
Damien O’Bid
City Manager
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 6

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Packet Pg. 184 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

A HISTORY OF COTATI
Dedication - most of the photos and information provided within this Historical Perspective were made possible by contributions by Lloyd and Prue Draper. Lloyd and Prue worked to create a comprehensive archive to preserve the history of Cotati for future generations. Thank you to the Cotati Historical Society for providing this perspective. 19th CENTURY
Long before the Europeans came to California; the fertile valley had been the home of Coastal Miwoks, a clan of Native Americans who lived well on the nuts, grains and tubers, berries, fish and game that abounded in this temperate climate. The Indian name of their village, Kota'ti, produced the legend of Chief Cotati, whose visage is featured in the City's logo.

In 1837, the Mexican government established a system of land grants, including the 17,234-acre Rancho Cotate, which encompassed what is now Cotati, Rohnert Park and Penngrove. At that time, the Sonoma County region marked the northernmost frontier of Mexican territory. The Mexican government was anxious to establish its hold on the area, since it was being eyed for takeover by several nations. In 1846, the Bear Flag Rebellion, which led to the takeover of the Sonoma Fort, succeeded in displacing the Mexican domination of the region and the loss of the original papers deeding the Rancho Cotate.

Dr. Thomas Stokes Page
Dr. Thomas Page purchased the Rancho in 1849, receiving a clear title seven years later, since the original deed had been lost. Dr. Page and his family continued to occupy the lands from 1849-1929, and left an indelible imprint on the very shape of the town. Dr. Page and most of the family members actually spent very little time living on the ranch. Two of the seven Page sons developed the land into a cattle and sheep concern, and until the early 1890's it remained largely unchanged.

Page Ranch - Hexagonal Barn
By 1895, the county road was built between Santa Rosa and Petaluma, passing directly through the hexagonally laidout heart of the new town. In 1909, this road would be incorporated into what was then called California Route One, running from San Francisco to Crescent City. It was this road, along with the train station, which opened up the new town of Cotati as a convenient place to stop for travelers. The construction of the center of the town in the hexagonal motif allowed the Page family to name each of the six peripheral streets after one of the seven Page sons. Wilfred, who supervised the project, named a train station and another street to the north after himself.

The exact source of the design for the city center remains a mystery, but there are at least two very good possibilities.

First is that it was patterned after the hexagonal barn at the Page ranch, which in turn may have been built along lines that were in fashion at the time of its construction. Another possibility is that it was fashioned after the radiating star plan which is prevalent in the layout of many European cities, as well as Washington, D.C. and Detroit, Michigan.

Whatever the reason for its design, it was deemed unique enough to gain State Historical Landmark status in 1973.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 7

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Packet Pg. 185 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) EARLY 20th CENTURY
By the turn of the century, many parcels of Cotati land had been sold as small farms. The freight transportation offered by the railroad through town, the development of the new county road, and the sudden need for businesses serving a growing agricultural community, all combined to make Cotati something of a boom town. During the first decade of the century, churches, schools, meeting halls and homes by the score were built. By 1911, the town could boast that a thousand people had celebrated the Fourth of July there. Around the Plaza, businesses sprang up, including the Cotati Hotel. The November 1911 edition of The Northern Crown, a Petaluma journal, extolled the virtues of Cotati and its public-spirited inhabitants. The citizens of Cotati built and maintained their own public parks, built churches, schools and meeting halls. The trees they planted still stand.

Cotati Hotel
During the 20's, Cotatians had banded together to fight their own fires or else relied on the Santa Rosa department. The combination of high winds and tinder-dry summertime grasses helped to make parts of Cotati subject to frequent grass-fires. In an area where everyone knew, or knew of everyone else, it was natural to join together in saving one another's property and, in some cases, lives. By 1927, the number of structures and the size of the area needing fire protection necessitated the organization of the Cotati Volunteer Fire Department.

Cotati Volunteer Fire Dept.

During the 30's and 40's, agriculture continued as the most important influence in the Cotati Valley, and the town changed more slowly. In the 40's and 50's, small family farms were having a hard time surviving, and some of Cotati's agricultural lands began to develop as residential and commercial areas. The opening of the 101 freeway in the mid1950's made it feasible for San Francisco workers to commute to homes in Cotati.

BIRTH OF A CITY
"Incorporation will preserve the unity and pride of Cotati as well as its individuality." That was the heading on handbills urging voters to turn out at the polls on July 2, 1963.

The Cotatian Newspaper – Thursday July 4 1963
The town had developed by fits and starts since the turn of the century, and by the end of the 50's had become a closeknit community that clung fiercely to its claim of being "the Hub of Sonoma County." The Cotati Chamber of Commerce was well known throughout the NorthBay Area for its vigor and enthusiasm. It had led a successful fight to get state approval of a local site for the new state college. The little town was proud to have its own water and sewer system and its top rated fire department. It seemed destined to continue its pattern of gradual growth, well insulated by green pastures from its metropolitan neighbors.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 8

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Packet Pg. 186 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) By the fall of 1961, citizens of semi-rural Cotati and infant Rohnert Park, discontented with the level of services provided by the county, were exploring the possibility of merging their interests and incorporating as one city. A joint citizens' committee was formed, and a municipal expert, William Zion, was hired to conduct a feasibility study. By January 1962, however, a contingent in Rohnert Park had decided that a combined city wasn't to their liking, and filed notice of their intention to incorporate independently.

The election was held on August 21, 1962, and incorporation was approved. Rohnert Park was the name favored by 398 voters, while 128 diehards, still hoping that the neighboring communities might someday merge, voted to name the city "Cotati Park."
Cotatians, having studied incorporation, realized that incorporated cities had jurisdiction over development adjacent to their boundaries. It seemed inevitable that the new City of Rohnert Park would seek to extend its boundaries to take in the parts of Cotati that it found most desirable, gradually eradicating the close-knit pride-filled "Hub of Sonoma County." Facing the fact that one week after Rohnert Park's election the new city would become official, Cotati citizens swung into high gear. A citizens' committee spearheaded by Lloyd Draper, publisher of the Cotatian weekly newspaper, Dr. Bill Kortum, president of the Chamber of Commerce; real estate broker Joe Dorfman and county tax appraiser Sam Houser began gathering signatures on a petition stating Cotati's intention to form its own city.

On August 27, one day before Rohnert Park was to be officially declared a city, the Cotati committee filed its notice of intention to circulate incorporation petitions. Boundaries of the proposed city were roughly the same as the Cotati Public Utility District. Thirty-seven citizens signed the petition which Draper presented to the Board of Supervisors, stating that incorporation "seemed necessary to retain the character of the town, preserve its name and guide its future growth." The citizens agreed, and on July 2, 1963, 83.9% of the registered voters, a total of 331, went to the polls and approved incorporation by an 84% majority - 284 yes to 49 no.

Candidates for the first City Council were Oliver Chadwick, Al Falletti, Harold Groom, Bernhard Grutgen, Sam Houser, Bud Howard, Tom Murphy, Stanley Olsson, Lyle Short, Russ Williams and Herb Winter. Top vote getter was Houser, who was subsequently chosen as Cotati's first mayor. Also winning seats on the first council were Olsson, Chadwick, Groom and Falletti, the latter two also continuing as directors of the Cotati Public Utility District.

A week after the election, Cotati was certified as Sonoma County's newest city. The City Council began conducting its business in the anteroom of Ed Lewitter's accounting office while hosting public meetings at the fire station.

One of the Council's first actions, on August 1, was to refuse salaries, stating that Cotati had been planned as a lowbudget city with volunteer workers, and the councilmen were sticking by their plans. "None of us wanted public office," Mayor Houser told a newspaper reporter. "We just wanted to keep Cotati the way it was."

THE SIXTIES
The year 1968 saw the birth of the counterculture influence on Cotati. The Inn of the Beginning came alive and brought nationally and internationally recognized musicians to Sonoma County. The major forms of music played were rhythm and blues, rock and roll, country and western, and folk.

The Inn of the Beginning
Hotbeds of Dissent
Coffeehouses have played a significant role as gathering places for the "Cotati counterculture" since the 70's. The Last Great Hiding Place was popular in the mid-70's, with couches and armchairs in front and a theater in back. Many significant dramatic events and much political planning took place here.

When the Hiding Place closed, coffeehouse habitues found a new, if somewhat isolated, home at the Cotati Donut Shop in the Rancho Cotate Shopping Center.

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Packet Pg. 187 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Soon after the Cotati Donut Shop closed, Lindy's New and Delicious opened, and the caffeine faithful flocked in, glad to be back in the central part of town and grateful for the couch, the art on the walls - and especially the typewriter.

The Freestore
The Freestore was a large shed from which many Cotati citizens outfitted themselves without charge. Vito Paulekas and others constantly organized the steady flow of cast-off clothes, shoes and accessories that were left there, creating a treasure trove of "finds" for indigent browsers. The "store" burned down and was rebuilt, vandalized and cleaned up again, surviving until 1983 when it was crushed flat by a semi-truck. Its influence was great on that peculiar style of dress known as the "Cotati look."
The Free Store
Cotati Company No. 2
In 1969, Irving and Irene Lipton closed their downtown variety store, and Brad and Liza Loop leased the building, delving into local history for its name: Cotati Company No. 2. They rented space as small as 12 square feet for as little as $10 a month to youthful entrepreneurs.

People built booths, clothes racks, or whatever they wanted, and went into business selling everything from comic books and rolling papers to candles, jewelry and clothing. The enterprise bustled along with ten or more merchants under one roof for almost two years until a fire closed it down.

The Bandstand and the Rebirth of La Plaza Park
Vito Paulekas and Karl Franzoni were threatened with arrest while building the bandstand in the Plaza - an "illegal structure" not sanctioned by the City - but they prevailed, and the bandstand, born to controversy, began its stormy life.

It immediately became the center for new energy in town. Large crowds began to gather on weekends, lured by free electrified rock 'n' roll. City Council meetings played hosts to two disparate factions: one wanted more music, facilities, sandboxes for the kids, the other demanded user fees, permits, an end to amplified music.

Picnic tables, benches and swings were built and installed by concerned citizens - often for free - and gradually La Plaza Park became the comfortable gathering place it is today.

The George and Arthur Streets Barricade
Residents of George and Arthur Streets by 1978 had had enough of the 3,000-plus cars per day which were using their residential neighborhood as a high-speed shortcut. They organized and descended upon the City Council, convincing them to block Arthur Street at East Cotati Avenue, stopping through traffic.

Many people who didn't live in the neighborhood took strong exception to the street closure, and a long, fierce battle began. The barricade became a major political issue, and source of battles before the Council, Planning Commission and in the courts. Finally, in June, 1983, the City Council took the final legal step to declare the barricade permanent.

The George-Arthur Streets neighborhood has changed dramatically since the barricade was installed. Children now abound, and the streets with their open ditches, free-form parking and sparse, slow-moving traffic, are reminiscent of a quieter Cotati of years ago.

Sonoma State University
Sonoma State University, located just outside Cotati's city limits, has played a significant role in the City's history since it moved onto its 220 acre East Cotati Avenue campus in 1966. Originally a state college, Sonoma State was granted university status in 1978. Having a major university nearby is certainly a cultural asset, but there has never been a shortage of culture in Cotati.

COTATI TODAY
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Packet Pg. 188 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) For the past two decades, Sonoma County has been growing at a rapid pace, welcoming vast numbers of new residents to the area. Many of these transplants have moved to the area in an effort to escape the crowded city life of the larger Bay Area cities to the south such as San Francisco and San Jose. In 1990, the citizens of Cotati overwhelmingly voted to curtail the growth of the city by forbidding any annexation of land beyond a fixed urban boundary line. This highly popular self-imposed limit on annexation turned the focus on development inwards.

This rapid growth has provided a significant challenge to the City and to the preservation of its unique charm as a modern residential-focused community with strong historical roots in agriculture and music. Managing this growth has become one of the prominent issues facing the City. While many feared that too much growth would spoil the city's small town character, others felt that too little growth would cause more and more city residents to leave Cotati to shop at neighboring City shopping centers in Santa Rosa, Rohnert Park and Petaluma. They feared that this would cause the city's share of the sales tax revenue to wither, leaving the city unable to provide adequate city services. However, with the growth of a few key businesses that draw customers from those same neighboring cities plus the growth of online sales and the voter approved 1% sales tax, this concern has flipped to stabilizing revenues with more revenue diversification with economic development.

The City continues to work to enhance the downtown area, such as the new Information Kiosks for both locals and tourists, and to encourage business development. The City also has worked towards significant developments outside the downtown, including a successful industrial section and on a plan for mixed residential and commercial use developments on E. Cotati Avenue by the SMART train station. The City has also recently added Wayfinding Signage to enhance pedestrian and cycling routes, and is continuing development on the Gateway Project at the approach to the City on Highway 116.

The City is home to the Cotati Music Festival each June, the annual Kid's Day Parade and the internationally renowned Cotati Accordion Festival in late August.

If you would like to learn more about the City and its historical importance, please visit the Cotati Historical Society online at http://cotatihistoricalsociety.org/ (http://cotatihistoricalsociety.org/) or at the Historical Society Museum located in City Hall and open on Saturdays from 1 p.m. to 4 p.m. and also on the second Tuesday of each month from 5 p.m. to 7 p.m.

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Packet Pg. 189 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Historical Society Video Walking Tour of Cotati
Visit the Digital Cotati Historical Museum Walking Tour online here .

City of Cotati Map
For a detailed map, visit: https://tinyurl.com/2p8tzej3 (https://tinyurl.com/2p8tzej3) City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 12

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Packet Pg. 190 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Your Elected Officials
Mayor Susan Harvey
Email: [email protected] Phone: (707) 792-4600 Ext. 193 Susan Harvey was elected to the City Council in November 2009 and re-elected in 2012, 2016 and 2020. She was appointed as Vice Mayor in 2011, 2016 and 2022 and served as Mayor in 2012, 2017 and 2023. She served on the Planning Commission from November 2008 to November 2009.

Councilmember Harvey currently serves as Cotati's representative on the Sonoma County Waste Management Agency (SCWMA), Santa Rosa Plain Groundwater Sustainability Agency, Sonoma County Transportation Authority/Regional Climate Protection Agency, Association of Bay Area Governments (ABAG) and Marin/Sonoma Mosquito Vector Control District. She serves on the Board of Directors of the Northbay Division of the League of California Cities and Sonoma Local Agency Formation Commission (LAFCO) representing Sonoma County. She serves as an alternative representative for REMIF/CIRA Board of Directors and Cotati Chamber of Commerce liaison.

A long-time volunteer, Susan has worked on behalf of community activities such as the Cotati Accordion Festival, the Jazz Festival, Oktoberfest and Cotati Historical Society. In 2011, Susan was selected as Cotati’s “Citizen of the Year”.

Susan and her husband have resided in Cotati since 1978, where they have raised their three children. She enjoys sharing our community and its events with her grandchildren. Having lived 45 years in Cotati, Susan brings a deep knowledge and familiarity of the uniqueness of our community. Susan brings over 30 years of management experience from a major local employer. Difficult budgets, painful decisions and working through differences of opinion are all common occurrences when working in such an environment. She brings skills in team work and consensus building for the betterment of the community and its long-term sustainability.

Councilmember Harvey is devoting her energy to preserving community police, maintaining essential city services, recreational opportunities for our youth and seniors, fiscal responsibility, working to increase volunteerism, supporting policies that enhance existing business and attract new business. Additionally, Councilmember Harvey has seized the opportunity for our community to be well represented in Sonoma County efforts for sustainability of water, waste management, education for all and improving health outcomes.

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Packet Pg. 191 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Vice Mayor Laura Sparks
Email: [email protected] Phone: (707) 792-4600 Ext. 194 Council member Laura Sparks was elected to City Council in November 2020 for a four-year term.

Laura Sparks has lived in Cotati since 2016. After earning a B.S. in physics from Arizona State University and a master’s degree in Physics at the University of Massachusetts, Amherst, she relocated to Livermore, California in 2006 to pursue a career teaching at the community college level. She had been able to attend state schools thanks to publicly-funded financial aid programs, and she wanted to work giving students the same opportunity to get an education and excel regardless of economic background. She was drawn to the California Community College system because its low tuition and support programs make it truly accessible to all. In 2009 she moved to Sonoma County to teach astronomy full-time at Santa Rosa Junior College (SRJC), where she continues to teach today. During her time at SRJC, Council member Sparks has taken on a variety of leadership roles, including Academic Senate parliamentarian and department chair of Earth and Space Sciences.

Council member Sparks has been a frequent volunteer at science outreach events throughout Sonoma County, and served as a board member of the Sonoma County Astronomical Society. She is an educational affiliate member of the American Astronomical Society and a member of Astronomers for Planet Earth, an organization of professional astronomers, educators, and students who advocate for climate action.

Her priorities include transparent, inclusive, and participatory local government, working to combat and mitigate the effects of climate change, promoting affordable and attainable housing, anti-racism, and helping local residents and businesses to survive and thrive in a time of unprecedented challenges.

Council Member Ben Ford
Email: [email protected] Phone: (707) 792-4600 Ext. 196 Ben Ford was elected to City Council in 2020. He earlier served on Cotati’s Planning Commission (2011-19) and Design Review Committee (2009-10). Some of his favorite organizations to volunteer with over the years have been Cotati Creek Critters, Transition Cotati, Daily Acts, and the North Bay Organizing Project.

Ford represents Cotati on the Boards of the Russian River Watershed Association and the Sonoma Clean Power Authority.

Councilmember Ford moved to Cotati in 2003 with his wife and their two kids. He teaches mathematics at Sonoma State University, where he has served as Chair of the Mathematics and Statistics Department and on two occasions as Chair of the University Faculty. He serves on professional bodies that help shape math education guidelines for the State of California. He tries to get outdoors on his bike or in his hiking boots whenever possible.

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Packet Pg. 192 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Council Member Sylvia Lemus
Email: [email protected] Phone: (707) 792-4600 ex. 201 Councilmember Sylvia Lemus was appointed to the City Council in 2022 for a full four-year term, ending in December 2026.

Prior to her appointment to City Council, Lemus served as a Cotati Planning Commissioner starting in February 2020 and was the Chair of the Planning Commission in 2022.

Sylvia Lemus has been a resident of Cotati since 2008 and has been a lifelong resident of Sonoma County. Councilmember Lemus has been a founding member of community organizations including Los Cien Sonoma County and Santa Rosa Cinco de Mayo organizations. She has also served on several boards and task forces and volunteered for numerous organizations including Hispanic Chamber of Commerce, LandPaths, Community and Law Enforcement Task Force, Latino Alliance of Rohnert Park/Cotati, and the Sonoma Speedway Children’s Charity.

Councilmember Lemus has been in local county government for over 33 years, specializing in human resources and communications, and looks forward to retirement at the end of 2022. Her long career gave her a diverse and in-depth experience into how government works at all levels. Councilmember Lemus was also instrumental in the county’s racial equity efforts and was involved on related committees and provided input to the development of ongoing policies at the county level. Sylvia Lemus has also embarked on a new wine business startup in partnership with family. Through her appointment, Lemus has become the first Latina Councilmember in Cotati’s history, a source of great pride to Lemus, her family, and her entire community.

Councilmember Lemus’ primary goals include engaging our diverse community, anti-racist policies, climate issues, housing affordability, community safety, small business support, interjurisdictional collaboration, and keeping Cotati as a place where all residents can live and thrive.

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Packet Pg. 193 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Council Member Kay Rivers Ph.D.

Email: [email protected] Phone: (707) 792-4600 ex. 202 Councilwoman Kathleen (Kay) Rivers, Ph.D. was appointed to the City Council in 2022 for a four-year term.

Kay has served on multiple Boards in the local area, including Petaluma Pride, the Unitarian Universalists of Petaluma, and is a proud member of the Cotati Historical Society. Before joining the Cotati community, she served many progressive causes including: the San José City Library and Education Commission, Billy DeFrank LGBT Community Center Board of Directors, and the Santa Clara County CEDAW Taskforce.

Professionally, Kay works as a public-school teacher at a continuation high school. She holds a doctorate in Psychology, a Master’s degree in Organizational Management, and a Bachelor’s in Spanish. Kay has authored, The Weight of Abuse: Releasing Fear and Feeling Safe in Your Body and contributed the chapter, "Lesbian Teacher Believes in You" to the best-selling book, It Gets Better: Coming Out, Overcoming Bullying, and Creating a Life Worth Living. She recently completed her first novel, titled, After The Flash.

Personally, Kay is an out-lesbian mother of three, who's been married since 2000. She's raising chickens, cultivating herb and vegetable gardens, and researching how best to restore Cotati’s native flora and fauna. Kay's wife works for a local meditation center; her daughter graduated from UCSB in 2022; her older son is an active-duty United States Marine; and her youngest is attending Santa Rosa Junior College. Having grown up in a small town, Kay is dedicated to building community, promoting conservation, supporting local small business, advocating for anti-racism, balancing affordable housing with maintaining a small-town feel, and serving as a listening member of our community.

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Packet Pg. 194 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Population Overview

TOTAL POPULATION
7,584 1.7%
vs. 2019

GROWTH RANK
212 out of 493
Municipalities in California

DAYTIME POPULATION
6,357
Daytime population represents the effect of persons coming into or leaving a community for work, entertainment, shopping, etc. during the typical workday. An increased daytime population puts greater demand on host community services which directly impacts operational costs. * Data Source: American Community Survey 5-year estimates

POPULATION BY AGE GROUP
Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly. * Data Source: American Community Survey 5-year estimates * Data Source: U.S. Census Bureau American Community Survey 5-year Data and the 2020, 2010, 2000, and 1990 Decennial Censuses 1990
1991
19921993
1994
1995
1996
1997
19981999
2000
2001
20022003
2004
2005
2006
2007
20082009
2010
2011
20122013
2014
2015
2016
2017
20182019
2020
5500
6000
6500
7000
7500
<5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 17

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Packet Pg. 195 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Household Analysis

TOTAL HOUSEHOLDS
Municipalities must consider the dynamics of household types to plan for and provide services effectively. Household type also has a general correlation to income levels which affect the municipal tax base.
* Data Source: Cotati, CA 2020
12%
lower than state average
Family Households
44%
57%
higher than state average
Senior Living Alone
21%
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 18

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Packet Pg. 196 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Economic Analysis
Household income is a key data point in evaluating a community’s wealth and spending power. Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living.

HOUSEHOLD INCOME
Above $200,000
13%
6%
lower than state average
Median Income
$86,982
11%
higher than state average
Below $25,000
16%
3%
higher than state average
* Data Source: American Community Survey 5-year estimates Over $200,000
$150,000 to $200,000
$125,000 to $150,000
$100,000 to $125,000
$75,000 to $100,000
$50,000 to $75,000
$25,000 to $50,000
B elow $25,000
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Packet Pg. 197 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Housing Overview
2023 MEDIAN HOME VALUE
$620,000
* Data Source: Cotati, CA 2023

HOME VALUE DISTRIBUTION
* Data Source: 2020 US Census Bureau
(http://www.census.gov/data/developers/data-sets.html), American Community Survey. Home value data includes all types of owner-occupied housing.

HOME OWNERS VS RENTERS
Cotati
44%
Rent
56%
Own
State Avg.
45%
Rent
55%
Own
* Data Source: 2020 US Census Bureau
(http://www.census.gov/data/developers/datasets.html), American Community Survey. Home value data includes all types of owner-occupied housing.
2009
2010
2011
20122013
2014
201520162017
2018
2019
2020
2021
20222023
300k
400k
500k
600k
700k
800k
> $1,000,000
$750,000 to $999,999
$500,000 to $749,999
$400,000 to $499,999
$300,000 to $399,999
$250,000 to $299,999
$200,000 to $249,999
$150,000 to $199,999
$100,000 to $149,999
$50,000 to $99,999
< $49,999
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 20

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Packet Pg. 198 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Cotati Provided Demographic Data
City staff have provided updated data points for the following graphic data provided herein:
- Household Analysis - using the 2020 US Census data recalculated the percentage of each household type. - Housing Overview - staff obtained the April 2021, April 2022, and March 2023 median home values for the City from Redfin https://www.redfin.com/city/4316/CA/Cotati/housing-market  City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 21

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Packet Pg. 199 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Organizational Chart
The citizens of our community are the start of our City government. Citizens elect and have the power to recall the City Council. City Council independently hire both the City Attorney and City Manager. The City Attorney, John Bakker, works for an outside third party legal firm that focuses on municipal law. The City Manager, Damien O'Bid, then manages the operations of the City including the 4 bargaining units; (1) Non-Rep, (2) CEA, (3) CPOA, and (4) CPOA.

Those individuals highlighted in green are outside consultants and not employed by the City.

Staffing for each department, including the positions and names, are included within the detailed department pages within the budget.

Cotati Citizens
City Council
City Manager
City Manager's Department
Recreation Department
Administrative Services DepartmentCommunity DevelopmentPublic Works and Engineering
Police Department
City Attorney
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Packet Pg. 200 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Descriptions and Structure
The operating budget document includes City-wide information as well as information specific to each fund and each department. The City receives revenue from numerous sources, many of which have restrictions on how they can be used. Separate funds are established to account for the different types of revenues and the allowable uses of those revenues. The annual budget information is available after the publication of the annual Adopted Budget.

Accounting Basis
Governmental funds, such as the General Fund, are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, revenues are considered available if they are expected to be collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due.

Proprietary funds, such as the Water and Sewer Enterprise Funds, distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with the proprietary fund's principal ongoing operations. The principal operating revenues of the City's enterprise funds are charges to customers for sales and services. Operating expenses for the enterprise funds include the costs of providing services, administration costs and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses.

Fiduciary funds, such as the Successor Agency Fund, track assets held by the City in trust which are presented using the economic resources measurement focus and the accrual basis of accounting. Economic resources measurement focus is a method of financial reporting where statements report all inflows, outflows, and balances affecting or reflecting an entity's net position including all assets that are available to the entity, not just cash or soon to be cash assets.

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Packet Pg. 201 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Descriptions & Structure of City Funds
General Fund
One of the most commonly heard terms in municipal budget discussions is the General Fund. The General Fund is the largest fund that the City of Cotati maintains. The two major revenue sources for the General Fund are Sales Tax, and to a lesser degree, Property Tax. These revenue sources are dependent on the economic environment and can fluctuate from year to year.

Sales Tax - Cities and counties administered local sales tax ordinances with varying tax rates and exemptions until 1955 when the California Legislature passed the Bradley-Burns Uniform Local Sales and Use Tax Law. This law laid the groundwork for a sales tax system that authorizes the State Board of Equalization to collect all sales and use taxes and distribute 1% of the sales tax to cities and counties. In November 2020, Cotati voters also approved Measure S, a 1% transactions and use tax. With Measure S, the total sales tax rate in the city of Cotati is 9.50%.

Therefore, the city receives a total of 2% of the 9.50% in sales tax, with Bradley Burns and Measure S.

Property Tax - State statutes provide that the property tax rate be limited generally to 1% of market value, be levied by only the County, and be shared by applicable jurisdictions. The County of Sonoma collects the taxes and distributes them to taxing jurisdictions on the basis of assessed valuations subject to voter-approved debt.

Property taxes are due on November 1 and March 1, and become delinquent on December 10 and April 10. The City receives property taxes pursuant to an arrangement with the County known as the "Teeter Plan". Under the plan, the County assumes responsibility for the collection of delinquent taxes and pays the full allocation to the City. The City recognizes property tax revenues in the fiscal year in which they are due to the City.

Other Revenue - Other General Fund revenue sources are impacted by the economic environment, but not to the same degree as sales, property, and transaction and use taxes. These other sources include; Business License Tax, Permits and Franchises, Rents; Revenue from Other Agencies, Charges for Services, Transfers from Other Funds, and Other Revenues.

Enterprise Funds
Enterprise Funds are for specific services that are funded directly through user fees. As the second-largest fund type in the City, the Enterprise Funds are fully self-supporting and are not subsidized by tax money from the General Fund.

Cotati’s Enterprise Funds include Water Operating and Capital Funds (401 & 402) and Sewer Operating and Capital funds (404 & 405).

Special Revenue Funds
Special revenues are monies received for a specifically identified purpose. Examples are Community Development Block Grants (202), Gas Tax (203), and MTC Streets (204) funds.

Capital Projects
Capital project funds are financial accounts that are used to track the building, renovating, or purchase of equipment, property, facilities, parks, and other infrastructure or information technology systems which are to be used as a public asset or to benefit the public. Examples of these funds for the City are Grants Fund (201), Capital Outlay (604), and Capital Projects (605).

Debt Service Fund
Projects This is a new fund for the City which records the accumulation of resources and payment of principal and interest on general long-term obligations and payments on contractual obligations. These debt service payments are supported by operating transfers from the General Fund and Enterprise Funds.

Internal Service Funds
Internal Service Funds account for activities that provide goods and services to other departments or funds on a costreimbursement basis.

Fiduciary Funds
The City fiduciary funds are made up of the private purpose trust fund as well as the Custodial Fund. The private purpose trust fund that accounts for all the assets, liabilities, and financial activities of the Successor Agency to the City's former Redevelopment Agency that was dissolved effective February 1, 2012. The Custodial Fund is the South Sonoma Business Park Assessment District which facilitates a special assessment debt service charged to landowners for the financing provided to develop the business park.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 24

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Packet Pg. 202 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Identification of Major Funds
In line with GASB 34, the City defines major funds as funds whose revenues, expenditures/expenses, assets, or liabilities (excluding extraordinary items) are at least 10 percent of the corresponding totals for all governmental or enterprise funds and at least 5 percent of the aggregate amount for all governmental and enterprise funds. Any other fund may be reported as a major fund if the government's officials believe that the fund is particularly important to financial statement users.

City's Budget Major Funds
The City reports the following major governmental funds:

The General Fund is the government’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund.

The City Capital Projects Fund consists of various types of financial resources that are utilized to build, renovate, or purchase equipment, property, facilities, including buildings, parks, information technology systems and non water/sewer infrastructure and which are to be used to benefit the public.

The 2022A Streets Projects consists of special lease bond funds to be used on streets improvement projects.

The Lease Debt Service Fund is a new debt service fund established to refund the unfunded pension liabilities.

The City reports the following major proprietary funds:

The Water Fund accounts for the operations of the City's water treatment and distribution system.

The Sewer Fund accounts for the operation of the City's wastewater collection activities.

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Packet Pg. 203 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budget Development
The budget is the City’s financial plan for delivering effective services and efficiently managing the revenues which support those services. It is an essential component of the City’s process for financial planning, management, and control. The budget is a plan of revenue and expense activities for the fiscal year and is intended to provide a clear, concise, and coordinated financial program to attain the City’s goals and objectives. Revenue estimates are derived using historical and economic data on the state and local levels.

The budget is also developed based on the following:

The community and City Council’s priorities are identified through annual strategic planning and budget workshops.

Service level prioritization, as identified by the City Manager Availability and sustainability of revenues
Legal mandates
Prioritized capital projects
Responsibilities
The Director of Administrative Services has the overall administrative responsibility for planning, coordinating, analyzing, preparing, and issuing the budget.

Each Department Director is responsible for preparing and submitting the budget for the department and its subsidiary divisions in accordance with the budget instructions.

The City Manager, in close consultation with the department directors, is responsible for making the final determination of the proposed budget to be submitted for approval to the City Council.

The City Council is responsible for setting the City’s priorities and approving the annual operating budget.

Budget Adoption - Resolution 2023-XX
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Packet Pg. 204 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budget Timeline
From October to December, the City Manager and Director of Administrative Services hold a series of planning meetings to analyze financial performance as of Mid-Year as well as determine preliminary budget guidelines for the upcoming fiscal year. The schedule below is the summary of the public planning and reporting meetings for the current budget cycle.

Mar 7, 2023
Public Strategic Planning Session
- Develop Objectives
- Budget Focus
- Strategic Projects
Apr 4, 2023
Public Budget Study Session
- General Funds
- Revenues/Expenditures
- City Council Goals
- Departmental Special Projects
Apr 18, 2023
Public Budget Study Session
- Enterprise Funds
- Water and Wastewater
- Capital Projects
- General Fund Transfers for Capital Projects Impacts
- Special Revenues
- Internal Service Funds
May 23, 2023
Tentative Budget Adoption
Jul 1, 2023
Budget Installed for Fiscal Year 2023/24
Estimated Budget revised for Fiscal Year 2022/23
Oct 24, 2023
First Quarter of Fiscal Year 2023/24 Financial Reporting Jan 23, 2024
Mid-Year Budget Evaluation and Financial Reporting
Feb 13, 2024
Strategic Planning for Fiscal Year 2024/25
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Packet Pg. 205 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Apr 9, 2024
Third Quarter of Fiscal Year 2023/24 Financial Reporting Cotati's Budgeting Process Video
Check out our video on What is a
City Budget ?
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 28

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Packet Pg. 206 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budget Development Process
Preparing the Budget
The budget development process is the formal method through which the City establishes its program priorities, goals, and service levels for the upcoming fiscal year. Through the budget development process, programs are established, service levels are expressed, performance measures are articulated, and resources are identified.

The City of Cotati prepares a "line item budget." The intent of this format is to provide the City Council with summarized yet detailed budget information by department. At the same time, the overall focus of the budget is on policy direction and departmental activities, with emphasis on the level and cost of each City service, what services are being proposed, and the effect of these activities on general public welfare.

From October to December, the City Manager and Director of Administrative Services hold a series of planning meetings to analyze financial performance as of Mid-Year as well as determine preliminary budget guidelines for the upcoming fiscal year. Following these planning meetings, the budget calendar is developed. The budget calendar provides a time frame for the planning and preparing of the City budget.

From January through February, the Administrative Services Department drafts the budget guidelines, instructions, supporting materials, and establishes and assigns digital department budget workbooks within the ERP system. These budget guidelines include; new budget policies for the upcoming fiscal year, department digital reports with historical actual and proposed operating revenue and expenses, and departmental variance analysis (actual year to date versus budgeted financial activity) and forecast analyses. Based on policy direction provided by the City Council through the City Manager, departments prepare their budget requests for the City Manager's review. As needed, the Administrative Services Department provides technical assistance to the department staff involved in preparing budgets for their departments. When the department budgets are completed, the department director reviews them and digitally submits them for review to the Administrative Services Department.

Simultaneously, the Administrative Services Department generates budgets for non-departmental budget items including all personnel salaries and benefits as well as nondepartmental contract services. Additionally, the Department of Public Works and Engineering updates their projections and timing of the multi-year capital project program.

The Administrative Services Department compiles the departmental budgets and adds the non-departmental budget items and salaries and benefits costs into a draft line item budget rolling up to a single City-wide budget. With the departmental input, the Administrative Services Department performs an initial analysis comparing all revenue and expenditure projections for reasonability and to ensure that they adhere to the budget guidelines and that no category has been overlooked. Using the consolidated budget, the Administrative Services Director, City Manager and Director of Public Works and Engineering run capital project funding scenarios based on the proposed multi-year capital project program. Once a scenario is reached that allows for appropriate fund reserves and compliance with City objectives, the proposed transfers of funds for meeting the funding needs for capital projects is then added to the compiled City-wide budget.

The City Manager, Director of Administrative Services, and Department Directors meet between March and the end of April to review the draft digital budget, make necessary adjustments, and determine which of the proposed new programs will be presented to the City Council for adoption. These meetings are an opportunity for each department and division to present their proposed budget and their justifications for new programs, and to enhance the City Council's knowledge of operational needs to meet City objectives. The Administrative Services Department confirms the results of the digital budget workbooks and recommendations for the City Manager's approval.

From May through June, the City Manager presents the final recommendations to the City Council as the Proposed Budget. The City Council's review includes citizen's input at public hearings and budget workshops. Upon completion of the review and all budget modifications, the budget is adopted by resolution of the City Council. The Council also adopts the City's appropriations limit in conformance with the California Constitution, Article XIIIb.

Continuous Budget Monitoring
Once in place, the adopted budget becomes the main internal control document used to monitor and manage the City’s financial position. Monthly Revenue and Expenditures Reports are provided to department directors indicating revenue and expenditures for the month and year to date. This data is intended to help department directors control expenditures and track revenue. Department directors review the reports and investigate significant variances between actual revenues and expenditures and the budget projections. During this review, additional fund requirements may be City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 29

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Packet Pg. 207 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) identified for specific items or projects that were unforeseen at the time of initial budget adoption. Accordingly, recommendations for additional appropriations are considered by the City Manager, submitted for approval to the City Council, and adjusted within the budgetary software by the Administrative Services Department.

Generally, the budget is formally amended at mid-year and at year-end. Additional appropriations, which were approved during the year, are added to the Adopted Budget and presented to the City Council as the Amended Budget. After Council's review, the Amended Budget is adopted by resolution.

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Packet Pg. 208 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeting 101 FAQ's
WHAT IS A MUNICIPAL BUDGET?
A municipal budget is a legally required management and planning tool to forecast expenditures and revenues the City will incur in the upcoming fiscal year. It is neither actual revenue nor actual expenditures, but a tool to plan for the desired level of expenditures with the expected level of revenue. The budget is constantly monitored throughout the year to make adjustments so that at the end of the year the budget is in balance.

WHO DEVELOPS THE CITY BUDGET?
Each year the City Council and City staff work together to develop an Annual Budget with public input through a series of public strategic planning and budget workshops in the spring. While the Budget is being created, all parties must make decisions on how to utilize the finite amount of revenue that the City receives in order to produce the greatest benefits for the citizens.

WHAT DOES THE CITY BUDGET DO?
The Budget serves as a guide and an outline of how the funds should be spent to provide, maintain, and improve services to the City. The City Council, City staff, and the public all serve as participants in its creation and execution. The City is limited by the number of resources available, and as such, the Budget aids officials in determining which objectives have the highest priority and will produce the greatest positive impact on the community. Budgets are also created for linking near-term goals with available resources while keeping in mind long-term goals and resources.

HOW IS THE BUDGET CREATED?
The budget is created by first establishing the goals and priorities for the City as determined by the Council during annual strategic planning meetings with City staff and the public. Once these goals are determined, a draft is created to accomplish those goals and priorities. Actual expenses and revenues from past years are also analyzed and reviewed to aid in forecasting expenses and revenues. The draft Budget is then discussed in a series of public workshops to receive additional input from the City Council and the public. The Budget must be formally adopted by the City Council by June 30th each year. Once the City’s budget is adopted by the Council, the budget becomes an essential oversight tool in the city’s operations.

WHAT IS A CAPITAL IMPROVEMENT PLAN?
A multi-year capital improvement plan is a plan created by the City to identify needed construction projects and equipment purchases. This plan provides a timetable for construction phases as well as requirements for funding sources. The multi-year capital improvement plan includes City projects such as park improvements, street pavement maintenance, sewer and water system improvements, traffic signal and street lighting installations, and City facility construction or improvement.

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Packet Pg. 209 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Basis of Budgeting
A municipal budget is a legally required management and planning tool to forecast expenditures and revenues the City will incur in the upcoming fiscal year. It is neither actual revenue nor actual expenditures, but a tool to plan for the desired level of expenditures with the expected level of revenue. The budget is constantly monitored throughout the year to make adjustments so that at the end of the year the budget is in balance.

The budget is prepared in accordance with Generally Accepted Accounting Principles. The budgets for all funds have been prepared on a modified accrual basis. The modified accrual basis recognizes expenditures at the point in time when the related fund liability is incurred, not necessarily when the liability is actually paid. Revenues are recognized when they become both measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Each fund is estimated prior to the end of the fiscal year utilizing the same basis of accounting that is used for the same fund within the final audited financial statements once the Fiscal Year is closed.

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Packet Pg. 210 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Financial Policies Summary
Financial policies are essential and central to a strategic, long-term approach to financial management of the City by the elected officials and staff. Financial policies also create and define a shared understanding of how the City will develop its financial practices and manage its resources to provide the best value to the community and provide structure, boundaries and limits on the actions City staff may take. The formal adoption of financial principles and policies promotes public confidence, enhances transparency and provides continuity over time.

The financial policies provide a structured, central repository for a variety of fiscal policies and are organized into the following categories including; General Financial Principles, Annual Operating Budget Policy, Capital Improvement Program, Revenues, Expenditures, Cash Management, Debt Management, Fund Balances, Financial Reporting, and Review and Updates. Additional financial policies that are approved separately from the financial policies include; the Reserve Policy, Investment Policy, Unfunded Accrued Liability Management Policy, Purchasing Policy and Capital Asset Policy. Please see the full financial policies attached below or on our city website here .

Reserve Policy
The Government Finance Officers Association (GFOA) recommends that city governments maintain an unrestricted General Fund balance of no less than 2 months of regular General Fund operating revenues or regular General Fund operating expenditures. This amounts to 16.7% of either General Fund operating revenues or regular General Fund operating expenditures. The reserve policy adopted by the Cotati City Council maintains a minimum of 25% of the annual operating expenses, thus exceeding the GFOA recommendations. This policy ensures there are funds available for significant, unanticipated events since these reserve funds can only be used with a majority vote of the City Council, and for specific circumstances (see Cotati Financial Policies attachment below, pdf pages 15-17).

Investment Policy
The Investment Policy of the City guides investment of public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City, while conforming to all state and local statutes governing the investment of public funds (see Cotati Financial Policies attachment below, pdf pages 18-33).

Unfunded Accrued Liability Management Policy
The Unfunded Accrued Liability Management Policy was added to the City in order to add fiscal discipline and promote future financial stability. This policy developed budgetary actions to facilitate accelerated payoff of future Unfunded Accrued Liabilities (UAL) and is structured to ensure that all pension funding decisions are structured to protect both current and future taxpayers, ratepayers, employees and residents of the City (see Cotati Financial Policies attachment below, pdf pages 34-35).

Purchasing Policy
The City Purchasing Policy outlines the purchasing procedures that apply to all City purchases, including proper procurement, competitive bidding, contract services, recycled products and local vendor preference, credit card management, and emergency exemptions (see Cotati Financial Policies attachment below, pages pdf 45-70).

Capital Asset Policy
The Capital Asset Policy conveys the proper and approved financial treatment of expenditures for assets, and establishes thresholds in financial reporting. In addition, the asset policy defines specific controls over the safeguarding and maintenance of all assets in order to reduce the risks of loss through theft or mismanagement (see Cotati Financial Policies attachment below, pages pdf 71-83).

Summary
These policies will be updated periodically, but are designed with a long-term perspective and provide the basic framework and road map for addressing a wide variety of financial and economic conditions that the City will encounter. A fiscal policy supports long-term planning and enhances the City’s effectiveness in implementing longterm strategies to deliver efficient services to the public. See the attachment below for copies of the adopted financial policies and financial procedures in place for the City of Cotati as of May 23, 2023.

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Packet Pg. 211 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) GFOA Budget Award
The City of Cotati staff are the proud recipients of their fifth consecutive Distinguished Budget Awards from the Government Finance Officer Association (GFOA) and the California Society of Municipal Finance Officers (CSMFO).

This represents a significant achievement by the City and reflects the commitment of the City Council and staff to meet the highest principles of governmental budgeting. In order to receive the budget awards, the City had to satisfy nationally recognized guidelines. These guidelines are designed to assess how well an entity's budget serves as:
• a policy document
• a financial plan
• an operations guide
• a communications device

PENDING NEW CERTIFICATE
CSMFO Operating Budget Excellence Award
California Society of Municipal Finance Officers (CSMFO) is California’s premier statewide association that promotes excellence in financial management through innovation, continuing education and the professional development of its members. The CSMFO Budget Awards Program is designed to recognize those agencies that have prepared a budget document that meets the highest criteria and standards applied to municipal budgeting.

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Packet Pg. 212 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

BUDGET OVERVIEW
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 35

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Packet Pg. 213 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Executive Overview
This overview provides a summary of the significant budgetary items and trends for the City of Cotati as of budget adoption.

As this is a summary, users of the budget should also refer to detailed information as provided within the fund and department summary pages. The City additionally provides a budget in brief document as a very high level summary of what is going on in our City right now and the financial implications.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 36

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Packet Pg. 214 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Economic Outlook & Intergovernmental Considerations
Just over three years ago, the World Health Organization declared the COVID-19 outbreak a pandemic. Subsequently, in 2022, the economic environment was significantly impacted by the start of the Russia-Ukraine war and global inflation. Now in 2023, the US has seen the collapse of three large banks, First Republic Bank, Silicon Valley Bank and Signature Bank, which were the largest banking failures since Washington Mutual in 2007-2008. Additionally, as of May 23, 2023, the US Treasury Curve remains inverted with the short term rates increasing and long term rates declining do to uncertainty around the debt celing and looming potential default of the Treasury Bonds. All these factors continue to dominate the ongoing uncertainty surrounding the global, national, and local economic outlook.

Global
The World Economic Outlook  provided in April 2023 builds on expectations that are highly uncertain with high inflation and the on-going invasion of Ukraine. The baseline projections include a growth decline of 0.6% to 2.8% in 2023 from 3.4% in 2022, followed by a minor increase of 0.2% to 3.0% in 2024. However, due to the uncertainty and financial sector stressors, there could be a much more significant decline. A piece of this is do to global inflation, which is set to fall in 2023 based on normalization of commodity prices. However, core inflation will decrease more slowly. Finally, on the global scale, the international monetary fund report points out that due to the worldwide Covid-19 crisis, public debt ratio as a part of gross domestic product (GDP) increased significantly as governments injected cash into their national economies to avoid financial crisis during shutdowns and to spur development and distribution of vaccines to help end the pandemic crisis. These significant portions of GDP are not anticipated to decline. Overall, the outlook warns that national financial policy makers, "need to remain steady with their tighter anti-inflation stance, but also be ready to adjust and use their full set of policy instruments-including to address financial stability concerns - as developments demand."  National
According to the non-partisan Congressional Budget Office (CBO) economic outlook for 2023-2033 , the national economy for 2023 is projected to remain static with increasing unemployment but decreasing inflation. In 2022, the GDP increased by

2.1% compared to the increase of 5.9% in 2021. Primary changes in the GDP were increases in consumer spending and exports and offset by residential investment and federal government spending. As mentioned in the last years budget summary, 2022 had pent-up consumer demand meeting the highest pace of inflation in the United States in 40 years. To address these points, the Federal Reserve initiated fiscal policy to increase interest rates. Due to this fiscal policy, the interest rates are projected to continue to remain higher through 2023, then gradually decrease in the next few years as inflation continues to slow. Historically, interest rates in the United States averaged 5.42% from 1971 until 2023, reaching an all-time high of 20.0% in March of 1980 and a record low of 0.25% in December of 2008. As of May 2023 the national interest rate is 5.25% . As stated by Governor Lisa D. Cook at the 2023 Midwest Economics Association annual Meeting on March 31, 2023, "As energy prices have moderated and supply disruptions have eased, inflation has started to abate. However, the process of returning inflation to 2 percent has a long way to go and is likely to be uneven and bumpy." Nationally, the unemployment rate continues to hover just over its pre-pandemic level of 3.4% in April of 2023. According to the CBO, reflecting the expected slowdown in economic growth, the overall rate of unemployment is projected to rise to 5.1% by the end of 2023, averaging 4.7% for 2023 as a whole. Thereafter, the unemployment rate is projected to decline gradually beginning in the second quarter of 2024, falling to 4.5% by the end of 2027. According to the US Bureau of Labor Statistics in the month of April 2023, employment continued to trend up in professional and business services, health care, leisure and hospitality, and social assistance . So far, in 2023 average hourly earnings have increased by 4.4% and average weekly hours for all employees are consistent at 34.4 hours.

Due to increased inflation, U.S. households' real disposable income fell 1.4% in 2022, and households relied on savings that had been accumulated during the pandemic as well as higher wealth to fund continued consumption. These activities lead to the personal savings rate falling to 3.2%, it's the lowest level since the Great Recession in 2008. Projections for 2023 show that households appear to be pulling back on spending in large part due to anxiety around jobs and inflation. According to an Article by McKinsey & Company, A monthly update on the state of the US consumer: April 2023, " Still, more than one in five consumers are expecting darker days ahead: 22 percent are predicting a US recession and long-term economic pain. And nearly half of survey respondents report having a “mixed” outlook: they expect the economy to recover but not for another six to 12 months." 
State
Consistent with the global and national economic projections, California's economy is projected to weaken in 2023. Specific contributing factors for California include the decline in tech sector growth with connections to the failure of Slicon Valley Bank and the impacts of high inflation and rising interest rates on capital investments needed specifically in housing development.
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Packet Pg. 215 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) As of January 2023, there are 1.25 million job openings in California, but only 800,000 unemployed workers. Given the labor shortage, in terms of percentage increase, California’s job growth has been about five times slower than states such as Florida and Texas. Additionally, the state’s overall has added jobs since the pandemic started, but with fewer workers active in the California economy. This is contradictory statistics which point to an possibility of an increased number of individuals holding multiple jobs  . One area that can help stabilize this factor is the correction of increasing immigration flows in 2023 both from international sectors post pandemic and throughout the nation as job growth in other states decline.

For Californian homeowners, the cost of a mortgage for a median priced home jumped from around $2,400 a month in February 2020 to around $4,100 as of January 2023, a 73% increase. This higher interest rate environment has caused some limited home price depreciation, and it is projected to continue through 2023 as California continues to be housingconstrained. House prices are forecast to fall 6.3% this year. However, due to offsetting increased inflation, real wages in the state were negligible. In order to also support the increasing demand for workers, California has focused on addressing the housing scarcity. During 2021, the median home price increased by over 20% to above $650,000, double the national figure.

With increased inventory and increasing interest rates being implemented to combat inflation, it is expected the housing prices appreciation will start to contract.

County
According to the Sonoma County Economic Development Board, though Sonoma County has similarities to the National and State economic factors, there are specific micro-economic factors which differentiate the overall expectations for 2023. Of these are the reliance on the tourism industry, the demographics of the population, and the limited affordable housing market.

For Sonoma County, consumer spending related to tourism is critical to the regional economy and has continued to increase during the post-pandemic. While overall consumer spending is expected to decline, the types of spending are expected to continue to shift from goods to experiences which were postponed during Covid-19, including travel. Sonoma County finds itself in an advantageous position to be able to provide easy weekend getaways for regional high-end travelers, as well as those international travelers who are coming back to the United States and California.

Unfortunately, the region suffers from demographic trends, specifically in housing and the aging population. Both factors are expected to contribute to a contraction in the growth. Our county continues to see an impact on the diversity of potential residents due to a combined lack of housing supply and unaffordability. Migration out of the county has been greater than migration into the county for the past five consecutive years. As the population ages and baby boomers move into retirement, there will be fewer prime-age workers to fill their jobs. Proximity to the Bay Area and economic powerhouses play to Sonoma County’s advantage. However, costs in Sonoma County are high relative to other emerging tech hubs, making it a less desirable location for expansion.

As summarized by Moddy's Analysis , "Unfortunately, weak population growth will out muscle the advantages of a high quality of life and educated workforce, relegating the county to a slightly below-average performer relative to California." Cotati
Our city was not unaffected by the significant economic impacts both at the regional and statewide levels. While revenues increased for the City during the Covid-19 crisis, we anticipate to remain stagnant for fiscal year 2023/24. This status quo is due to decreased consumer spending leading to reduction in sales tax as well as reduced water consumption continuing due to the surplus rainfall achieved during fiscal year 2022/23. Cotati is differentiated from the region due to lack of access to tourism spending to offset losses in other spending. The City is continuing to work strategically on economic development, including (1) supporting hotel development in order to create meaningful Transient Occupancy Taxes (TOT) income and bring visitors into local Cotati businesses to support our existing business community, (2) supporting the continued development of the cannabis industry in Cotati, which will provide new revenue through the local cannabis business tax, and (3) focusing on economic development in key areas of the City to support existing businesses and promote new development in the Northern Gateway and Highway 116. This will make the city more resilient and aligned to the regional balance of economic factors as well as provide new services for residents. With this economic strategy in place, the City will be able to better serve its residents through resiliency gained with diversified stable revenue into the future.

This estimate for our budget year is consistent with our projection as presented within the prior years budget where we noted an estimated swing in consumer behavior in a return to normal. The City continues to focus on maintaining sufficient operating reserves, while securing and diversifying revenues to ensure revenue stability and to provide long term funding for priority community services and infrastructure, and debt repayments. Fiscal Year 2024/25 estimates a 2.6% increase in Citywide revenues as we rebound from this normalization in 2023-2024. For more information, see the funding sources section of the budget document.
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Packet Pg. 216 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Alternatively, City expenditures have been more directly impacted by the global inflation crisis. Overall, the City is projecting continued significant increases in costs related to insurance, materials, and other professional contract services. For more information, see fund summaries pages and department summaries pages.

In order to better evaluate the City's financial position, in spring 2023 City Staff prepared and presented projections over the next 10 years for the Cities General Fund with a Long-Range Financial Forecast which is available on the City Website here .

City Government Highlights & Trends
General Funds Highlights and Trends
Total Operating Revenues for Fiscal Year 2023/24 are budgeted at $10.3M; a 2.2% increase over the Fiscal Year 2022/23 adopted budget and a 1.2% increase over the Fiscal Year 2022/23 estimated actual revenues. The increase from the adopted budget is primarily due to increased property taxes and charges for services. The difference between operating revenues and total revenues are primarily related to revenues from other sources including interfund debt service and transfers-in from other special revenues.

For operating revenues, most activities are static with slight increases in charges for services and property taxes with declines in other taxes which is primarily related to declines in cannabis business tax.

As Sales Tax and Property Tax are critical revenue streams, generating almost 80% of the total General Fund revenues, the City collaborates with third party consultants who monitor the market to generate projections.

The City employs conservative estimates for all revenues and specifically service fees in both public works and community development, as future development projects are uncertain at this time.

Further details on major revenues for the General Fund are detailed within the Funding Sources Section of the budget book.

Total Operating Expenses for Fiscal Year 2023/24 are budgeted at $9.4M, a 12.0% increase over Fiscal Year 2022/23 estimated actual and a 7.9% increase from the adopted budget.

Adjusting for the one-time contribution, the budgetary increase is primarily due to:

General City-Wide Insurance is estimated to increase 13% Staffing costs increased 12% based on budgeting for (1) Full Employment, (2) Negotiated MOU COLAs, (3) Scheduled Step Increases, (4) Continued Lump Sum payments to CalPERS, The average increased cost of all other contract services is 11.2%.

Utilities, including electrical, water, the Internet and phone are budgeted with an increase of about 15% due to increased rates for these services.

Other changes included in the historical balances include the increase in the 2021/22 actual was due to the $4.8M Additional Discretionary Payment (ADP) to CalPERS for the City's unfunded pension liability. It is estimated that the refunding of this debt could ultimately save the City Approximately $2.3 million over the next 23 years.

For more information on the General Fund Revenues, Expenditures, and Fund Balances, please see the detailed fund summary page.

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Packet Pg. 217 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Enterprise Funds Highlights and Trends
Water Operating Fund
Revenues for Fiscal Year 2023/24 are estimated to increase by approximately 5.8% over the Fiscal Year 2022/23 estimated actual results, and a 4.3% increase from the adopted budget for the same 2022/23 year. Expected changes to the revenues are the following:

Increased rates for both consumption and base fees as proposed to the City for approval as part of the multi-year rate study program. Water rates are determined by the cost of delivering water and maintaining infrastructure and equipment in order to properly treat and distribute water to our customers.

The city estimated consistent water consumption for the Fiscal Year 2022/23 which was a decrease from prior years due to conservation and continued rainfall (thus reducing irrigation).

Reduced development impact fees for connections to City Services as development projects have uncertain timeframes for completion currently.

Total Expenses for Fiscal Year 2023/24 are estimated to decrease by approximately 24.0% over the Fiscal Year 2022/23 estimated actual and 19.4% from the adopted budget for the same 2022/23 year. The primary change between years was the one-time interfund debt service payment made from the Water fund to the Sewer Capital fund of approximately $500,000. Other budget changes include:

Reduced expenses related to other expense charges, specifically small tools and equipment, as well as capital costs for fixed assets.

Approximately 11% reduced costs for Aqueduct Water Usage due to blended use of consumption from local wells and continued customer conservation. This decrease takes into account the agencies' 6.8% rate increase.

Increases in allocated costs for utilities, specifically; electricity, internet, phones as well as contract services.

Continued investment in conservation programs, including water audit services.

Capital and Other Uses for the proposed budget year 2023/24 include:

New Interfund Debt Service Back to General Fund for UAL Contribution Proposed Capital Project and Equipment Improvements:

SCADA Server Upgrade & Relocation - $115,000
Water Hydrant ATM - $75,000
Well 1A Maintenance Improvements - $42,500
Differences from the Rate Study Projections
Revenues, expenses, and fund balance are substantially inline with the rate study but with a fund balance that is approximately $220K higher. This increased balance is primarily due to managed expenditures in Fiscal Year 2021/22.

Sewer Operating Fund
Revenues for Fiscal Year 2023/24 are estimated to increase by approximately 7.6% over the Fiscal Year 2022/23 estimated actual budget and 1.4% from the adopted budget for the same 2022/23 year. Expected changes to the revenues are the following:

Increased rates for both usage and base fees as proposed to the City for approval as part of the multi-year rate study programs. Wastewater rates are determined by the cost of processing wastewater and maintaining infrastructure and equipment.

The city estimated consistent wastewater consumption in prior years.

Reduced development impact fees for connections to City Services as development projects are uncertain at this time.

Total Expenses for Fiscal Year 2023/24 are estimated to decrease by approximately 2.7% over the Fiscal Year 2022/23 estimated actual expenditures and increase by less than 0.8% from the adopted budget for the same 2022/23 year.

Expected changes for the expenditures compared to the prior year budget are primarily due to change in allocated expenses like insurance and tech and data contract services as well as increased costs for wastewater treatment and subregional debt service paid to the wastewater treatment plant.

Capital and Other Uses for the proposed budget year 2023/24 include:

Continuing Interfund Debt Service Back to General Fund for UAL Contribution Proposed Capital Project and Equipment Improvements:

Design for Cypress Ave. Sewer - $580,000
SCADA Server Upgrade & Relocation - $115,000
Differences from the Rate Study Projections
Budgeted revenues are anticipated to be 3.7% less in Fiscal Year 2022/23 and 5.2% less in Fiscal Year 2023/24. These decreased revenues are due to significantly decreased water consumption.

Budgeted expenses are also being budgeted, aligned with the decrease in revenues. Expenses for Fiscal Year 2022/23 are 2.9% less than the projections within the rate study and 2.4% less for Fiscal Year 2023/24.

Due to the decreased budgeted revenues and expenses, the overall fund balance remains approximately $200K less than the Rate Study.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 40

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Packet Pg. 218 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) The City will continue to monitor the trends for both the Water and Sewer Funds against the rate study and look to updating the study if the fund balance for continued operations is projected to not meet the required 30%.

For more information on the Enterprise Funds Revenues, Expenditures, and Fund Balances, please see the detailed funds summary pages. Additionally, attached below the graphics, is the Cotati 2022 Water and Sewer Rate Study, Internal Service Funds Highlights and Trends
Vehicle Replacement Fund - For Fiscal Year 2023/24, the vehicle replacement fund schedules replacements to be funded by other funds in order to cover maintenance costs as well as fleet replacement. This is calculated per the vehicle replacement schedule. The City is dedicated to environmentally conscious procurement and as such will continue evaluation of appropriate fleet purchases with possible cost equivalent electric vehicles in place of the standard gas combustion replacements.

Compensated Absences Fund – This fund was established for Fiscal Year 2019/20 to fund the payouts for compensated absences (primarily accrued employee leave and vacation time). For Fiscal Year 2023/24 we are continuing to use this fund to reduce outstanding deferred compensation unfunded liability, as well as removing this episodic expense from the annual operating budgets.

For more information please see the detailed funds summary pages.

Capital Projects Funds Highlights and Trends
Continue to Prioritize City Infrastructure Projects
Street Improvements and Safety for $4.5M
Park Improvements for $1.6M
Buildings Revitalization $250K
Maximize Possible Grant Funding
See multi-year capital improvements plan for
more details.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 41

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Packet Pg. 219 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Overview of Significant Fund Balance Changes
Overview of funds with Fund Balance Changes greater than 10% and $20,000 in Fiscal Year 2023/24 General Fund balance has a decrease of approximately $3.8M or 51%, primarily due to increased investment in capital projects with $5.0M in transfers out for Capital Projects.

Traffic Mitigation Fund balance (Fund 205) is anticipated to decrease approximately $146K or 91% as these development impact fees are utilized towards relevant traffic mitigation capital/streets improvements.

Park In-Lieu Fund balance (Fund 206) is anticipated to decrease $60K or 932% due to required transfers of funds to capital projects scheduled at City parks.

Excess Bond Proceeds balance (Fund 219) is anticipated to decrease $128K or 100%, based on usage for strategic investments and the Park and Ride Lot Replacement Project and other economic development projects as needed.

Parks Measure M balance (Fund 225) is anticipated to decrease $175K or 99% based on the use of funds for parks improvement projects.

Compensated Absences (Fund 502) is anticipated to decrease $44K or 5% based on the use of funds for employee compensated absences payouts.

Water Funds 401-403 balances are anticipated to have a net decrease of approximately $93K or 5% over the prior year.

This is primarily due to capital infrastructure projects lower anticipated connection fees to be received from development projects.

Sewer Funds 404-405 balances are anticipated to have a net decrease of approximately $980K or 45%. This is primarily due to lower anticipated connection fees to be received from development projects, increased sewer treatment costs, and continued capital infrastructure improvements.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 42

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Packet Pg. 220 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fiscal Year Comparisons
For Fiscal Year 2019/20, the short term goals of the City were focused on improving its operations and transparency through a host of initiatives for the community, including a Popular Annual Financial Report (PAFR), the cable broadcasting of City meetings, and neighborhood police beats. The City Council also focused on improving its services by investing in technology like the Incode Water and Sewer billing Notifications systems, as well as other professional services contracts to create efficient building inspections and permit checks. A significant effort was also placed on improvement of vital City infrastructure, with an estimated $4.3M in capital improvement projects, including $3.6M in Street Construction & Improvements. This was all while maneuvering through multiple significant emergencies, including the PG&E Power Outrages in October 2019 which had the City’s power out for more than 5 days during the Kincade fire, and the continuing emergency of COVID-19.

For Fiscal Year 2020/21, we continued to focus on strategic improvements to City services to reach the community and assist during these times of extreme uncertainty. We looked for ways to strategically invest in infrastructure all while focusing on a first tier of projects that have grant matching programs, improve safety, or are relatively low cost with high benefit. Using this strategy, we were able to bid a major street project and save approximately $1.3M compared to engineer estimates. We also continued to push forward key development and housing agenda items, including ADU ordinances and a housing survey for the City. Completion of these objectives as well as continued work on a cottage housing ordinance will place the City in a strong position for appropriate growth and development going into the future.

For Fiscal Year 2021/22, the City continued pushing forward on projects delayed during the COVID-19 crisis. Major Projects the City completed included over $4 million in both a full rehabilitation project on the West Side of the city and street preservation programs through the 'birds' section. By focusing on reinvestment in streets over the next 5 years, the City can then transition to a maintenance program for City streets, thus reducing future costs for infrastructure significantly. The investments in these improvements would not have been accessible for the future if it weren't for another major accomplishment for the City, the significant financing strategy that was implemented in obtaining new financing for streets as well as refinancing the outstanding UAL pension debt with CalPERS. This has led to estimated future cost savings of over $6 million. For the enterprise funds, the City performed the rate analysis which includes recommendations for adjusting the water and sewer rate schedules that are designed to provide necessary revenues to meet each utility’s needs to cover operating and maintenance costs, meet debt service obligations, and support the capital projects necessary to rehabilitate and upgrade the water and sewer systems, and maintaining prudent financial reserves.

For Fiscal Year 2022/23, the City continued working on major capital projects, including over $5 million in street rehabilitation projects and street preservation programs. Along with the major investments in streets, the City initiated its first major park revitalization program in over 10 years at our Kotate Park. City General funds were matched with over $260K in Parks Measure M funding in Local Special Parks Sales Taxes and $178K in Prop 68 funds from the State Grants. The City also invested $1.0 million in Civic Center improvements, including window replacement, insulation replacement, and re-stuccoing for half of City Hall plus window replacement at the Civic Center. We are all excited about seeing the final painting of the Civic Center. For the enterprise funds, the City replaced over 1,000 liner feet which repaired defective and undersized sewer pipe on West Sierra Avenue from Olof Street to Water Road. The project is one of many identified in the City's detailed Inflow and Infiltration Study.

This project was also prioritized over other repairs because of the City's Quick Strike road paving project scheduled for 2023.

The City is continuing to move forward with the water line replacement on Cypress Ave, in advance of that street refurbishment project scheduled for 2023/24.

For Fiscal Year 2023/24, the City is going to continue focusing on the strategic objectives as set out by the City Council to support a beautiful, safe, and stable City with a transparent government.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 43

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Packet Pg. 221 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) City General Plan Mission
To create a healthy, livable and sustainable community that offers a high quality of life, while maintaining Cotati's small town identity.

Our Vision
Vision 1 - QUALITY OF LIFE: To preserve Cotati's rural heritage and small-town atmosphere while ensuring new development reinforces both the quality and economic vitality of the community. To maintain Cotati's urban growth boundaries.

Vision 2 - ECONOMIC DEVELOPMENT: To provide a climate that promotes existing business and encourages new businesses to locate in our community.

Vision 3 - FINANCIAL STABILITY: To become a self-reliant community with a sound economic base. To have a balanced City budget that prudently manages the City's financial resources and provides for appropriate reserves.

Vision 4 - COMMUNITY SAFETY: To protect the health and well-being of the community by partnering with our citizens to provide a safe and secure environment.

Vision 5 - INFRASTRUCTURE: To provide adequate streets, sidewalks, sewer and water systems, parks, bike paths, and public buildings and ensure they are maintained at the highest possible level.

Vision 6 - CITY BEAUTIFICATION: To enhance City Gateways and remove blighted conditions. To encourage development which reflects the City's commitment to quality design, preservation of trees and generous use of landscaping Vision 7 - ENVIRONMENTAL CONCERNS: To work with developers and citizens to incorporate environmentally "friendly" materials and "green" building techniques in all new construction, as well as renovation projects. To continue to encourage the community to reduce, reuse and recycle.

Vision 8 - CITIZEN PARTICIPATION: To encourage citizens to become actively involved in the decision-making process and serve on City boards and commissions. To include the participation of volunteers in our community festivals and events.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 44

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Packet Pg. 222 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Strategic Objectives
At the strategic planning sessions on March 7, 2023 as well as the Budget Study session on April 4th and April 18th 2023 the City Council finalized the following Strategic Objectives. These goals and objectives were then utilized to focus on departmental goals and projects.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 45

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Packet Pg. 223 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Short-term Factors
City staff continue to be cautious and responsible in developing a budget that strives to improve service levels, while developing a phased capital project plan, and preserving appropriate operating reserves. In preparing departmental budgets for the new fiscal year, department directors are instructed to analyze their departmental goals and their correlating expenditures. This process includes an evaluation of each department for possible cost savings, cost sharing, or possibilities for grants/donations.

The Administrative Services Department assisted each department with calculations of key factors that were assumed to affect each individual department’s budget, including but not limited to:

Assist in revenue estimations based on known or anticipated developments and economic factors Human Resources adjustments due to labor agreements, pension payments, employee turnover due to retirements, and internal position changes.

Determining if new or ongoing contract services will have Citywide benefit, and therefore be allocated using a reasonable basis, or if the service is exclusively for a certain department and will therefore be charged directly to the lead department.

Estimating unknown expenditures for utilities, general insurance, or legal counsel.

Debt payments and tentative investment earnings
The 2023/24 City budget continues to recognize the need for a conservative approach to managing expenditures while providing a balance of maintaining existing high-quality programs, services and infrastructure, to best meet the goals and priorities of the City and its community partners. Additional service level changes for the individual departments are described within the departmental summary sheets and the service level changes for capital project evaluations are included within the capital improvements section.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 46

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Packet Pg. 224 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Strengths ,Weaknesses, Opportunities, and Threats
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 47

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Packet Pg. 225 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Priorities & Issues
The budget continues to meet the prudent financial reserve goals of City Council, which calls for a General Fund operating contingency reserve of not less than 25% of the total General Fund operating budget for the fiscal year (Resolution 2009-50). The adopted budget includes a reserve level that continues to exceed this goal set by City Council.

Although the current year budget continues to meet the City Council reserve policy, the City still faces some medium and longer term challenges:

Cotati's Issues
Although the current year budget continues to meet the City Council reserve policy, and Measure S was approved by voters, thus securing a vital City revenue source, the City still faces some medium and longer term challenges:

Economic Development: Due to anticipated growth slowdown for Property Taxes due to the Proposition 8 recapture and insufficient diversification of revenue, the City is focused on diversifying the current sources of revenue to provide a more stable and resilient general fund. Economic development also continues to grow the local economy, adds new goods and services locally, creates new jobs and contributes taxes to support services for our community. This is complemented by General Fund reserves, which provide financial stability and allow the City to respond to changes in revenue projections, expenditure needs, and unforeseen economic erosion or expansion. Both the City Managers Department and the Community Development department are continuing to develop ongoing strategies to diversify the revenues and continue to expand the appropriate growth in line with the City's character.

Staffing Continuity and Succession Planning: The City, like most local governments, struggles to obtain full employment for all positions. The issue is twofold, with first the loss of current staff, including senior employees retiring from the City or staff being recruited to move to other outside agencies. Secondly, the current hiring practices for local governments do not seem to be enough to meet the expectations of potential candidates. While full staffing is always a desire for the City, it is expected to become even more difficult to fill positions as unemployment numbers decrease. The City Managers Office continues to work with each Department Director to provide enticing promotional position information for recruiting.

Disaster Response: The City has been lucky over the last decade to have not been subject to the significant losses and destruction that impacted other major areas within Sonoma County. This does not mean that we are immune. While we have made significant investments in backup systems, we must make strategic plans to address possible future catastrophic impacts from public safety power shutoffs, fire, earthquake, ongoing drought, or even technology data breaches.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 48

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Packet Pg. 226 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Long Range Financial Plans
Although the adopted budget is an annual budget, the City is implementing tools to look beyond the one year, to make sure it can sustain operations and meet the long-term goals established in the comprehensive plan. To ensure long-term sustainability, the City's budgets follow these financial-related goals:

Maintain an operating reserve of at least 25 percent for the General Fund and 33% for the Enterprise Funds Continue implementing best financial practices
Use technology to streamline and automate business practices to help keep up with the demand for services Contribute full funding for annual UAL pension funding and will evaluate and fully implement the unfunded liability management policy in Fiscal Year 2023/24
To make sure the City is on the right financial track, the city has an objective of formalizing the Long-Term Financial Outlook that forecasts operating expenses and revenue for the next 10 years for the General Fund to correlate with the currently implemented 5 year outlook for the capital expenditures plan (CIP Schedules) for both the General and Enterprise Funds. This report was presented to the council and the public during the sbudgettudy session on April 4, 2023. This meetings video and presentations are available for viewing on the city website here . Additionally, the City Long Range Financial Forecast Report is attached below.

In addition to the operational outlook, a capital plan has been developed to address the needed infrastructure for the next five years. The summary of the long term capital plan summary can be found in the section after the long-term financial planning as well as within the Multi-Year Capital Improvements Section. Funding for these projects is also forecasted to make sure that the projects can be completed with no General Fund debt.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 49

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Packet Pg. 227 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Long-term Financial Planning
Long-term financial planning is the process of aligning financial capacity with long-term service objectives.

With this planning, the City can use simple forecasts to provide insight into future financial capacity in order to meet future objectives, including capital planning, as well as secure operations of core services in case of future instability. Generated a Long-Range Financial Forecast that evaluated three scenarios for developing plans to mitigate possible future threats to our financial standing.

Within Scenario 1 the City generated a "Baseline" status quo forecast. The second scenario was a projection of results for what it would be like if the City expanded its revenue stream with the development of a Hotel. The last scenario was a projection of the City's fund if a recession similar to the Great Recession were to recur next year. Below is a graphical summary of the effects on the General Fund under each scenario. Additionally, with the Baseline trend, we also have detail on the availability of funds to meet the five year planned capital improvement plan.

This report is primarily a planning tool to be used by the City in order to stimulate discussion making and provide focus for a long-range perspectives. Below is a snapshot of the estimated revenue and expenditure projections for 5-years for the General Fund, as well as the combined Enterprise Funds.

Graphic Depictions of the Long Range Financial Forcast Scenarios 2 and 3.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 50

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Packet Pg. 228 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Long Term Capital Planning
The first step in long range capital planning is identifying community needs and desires. The City is continuing to develop ongoing capital asset life cycle replacement schedules including the vehicle & equipment replacement fund as well as preparation of the 5-year capital improvement program for both government and enterprise major infrastructure. City staff also analyze the assets that are noted for possible aging to determine when or if replacements are required. These schedules assist programing funds needed for the replacement or refurbishment of these major assets. Within the multi-year plan for capital improvements there is additional information to identify future service needs and maintenance, possible cost savings due to project implementation, as well as possible increases in revenue.

Other items that are considered when initiating major capital expenditures include the following:

Do these infrastructure improvements meet economic development needs or provide great public benefit? Does it meet City policy within the General Plan?
Did we incorporate input and participation from major stakeholders and the public? Will this project provide additional revenue-generating potential? What are the non-financial impacts of the project, including local and global environmental impacts? City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 51

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Packet Pg. 229 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Personnel Changes
For the Fiscal Year 2023/24 the budget continues to reflect full staffing with possible changes to staffing including:

Advancement of the City Manager Administrative Analyst to a Senior Management Analyst.

Addition of City Manager Administrative Assistant to assist in continued City Operations due to the loss of City Clerk.

Addition of a second Accountant in the Administrative Services Department.

Replacement of the Community Development Limited Term Senior Planner with a part-time Associate Planner, and the addition of a part-time Planning Technician to replace the Administrative Analyst position.

Replacement of the Public Works Administrative Analyst with a part-time Engineering Technician.

Increased Police Officers numbers in part to replace the Community Services Officer who is retiring at mid-year.

Comparative Staffing Summary

FUNCTION / DEPARTMENTS
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 22/23 FY 23/24
BUDGET
FY 23/24

BUDGET BUDGET BUDGET BUDGET
EST.

ACTUALS
CHANGE
Elected Officials 2.5 2.5 2.5 2.5 2.5 2.5 0.0
Staff Positions
City Manager 4.5 4.5 4.5 4.5 4.0 4.5 0.5
Administrative Services 4.5 4.5 4.5 5.5 5.0 5.5 0.5
Planning & Building 3.4 3.4 3.7 4.5 4.0 4.5 0.5
Public Works 9.1 9.1 9.1 9.0 7.5 8.5 1.0
Police Services 20.5 20.5 20.6 22.2 18.9 22.4 3.5
Recreation 2.7 2.7 2.8 2.7 2.8 2.7 -0.1
Total Staff 44.7 44.7 45.2 48.3 42.2 48.1 5.9
Total City Officials and Staff 47.2 47.2 47.7 50.8 44.7 50.6 5.9 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 52

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Packet Pg. 230 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 53

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Packet Pg. 231 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Staffing Detail by Department

FUNCTION / DEPARTMENT
FY 19/20
BUDGET
FY 20/21
BUDGET
FY 21/22
BUDGET
FY 22/23
BUDGET
FY 22/23
EST.

ACTUALS
FY 23/24
BUDGET
FY 23/24
CHANGE
Elected Officials *
Mayor 0.5 0.5 0.5 0.5 0.5 0.5 0.0
Vice Mayor 0.5 0.5 0.5 0.5 0.5 0.5 0.0
Council Members 1.5 1.5 1.5 1.5 1.5 1.5 0.0
Total 2.5 2.5 2.5 2.5 2.5 2.5 0.0
Staff
City Manager *
City Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
City Clerk 1.0 1.0 1.0 0.0 0.0 0.0 0.0
Deputy City Clerk 0.0 0.0 0.0 1.0 1.0 1.0 0.0
Administrative Analyst 1.0 1.0 1.0 0.0 0.0 0.0 0.0
Senior Management Analyst 0.0 0.0 0.0 1.0 1.0 1.0 0.0
Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Intern 0.5 0.5 0.5 0.5 0.0 0.5 0.0
Total 4.5 4.5 4.5 4.5 4.0 4.5 0.0
Administrative Services *
Director of Admin. Services 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Senior Accountant 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Accountant 0.0 1.0 1.0 2.0 2.0 2.0 0.0
Accounting Clerk-Senior 1.0 0.0 0.0 0.0 0.0 0.0 0.0
Accounting Specialist 1.0 0.0 0.0 0.0 0.0 0.0 0.0
Account Clerk 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Intern 0.5 0.5 0.5 0.5 0.0 0.5 0.0
Total 4.5 4.5 4.5 5.5 5.0 5.5 0.0
Planning & Building *
Community Development Director 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Senior Planner 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Limited Term Senior Planner (PT) 0.0 0.0 0.3 0.0 0.0 0.0 0.0 Associate Planner (PT) 0.0 0.0 0.0 0.5 0.5 0.5 0.0
Administrative Analyst 0.4 0.4 0.4 0.0 0.0 0.0 0.0
Permit Tech 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Administrative Assistant 1.0 0.0 0.0 0.0 0.0 0.0 0.0
Planning Technician 0.0 0.0 0.0 0.5 0.5 0.5 0.0
Intern 0.0 0.0 0.0 0.5 0.0 0.5 0.0
Total 3.4 3.4 3.7 4.5 4.0 4.5 0.0
Public Works *
Director of Public Works 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Civil Engineer 1.0 1.0 1.0 1.0 0.5 0.0 -1.0
Administrative Analyst 0.6 0.6 0.6 0.0 0.0 0.0 0.0
Public Works Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Maintenance Worker III 0.0 0.0 0.0 0.0 0.0 1.0 1.0
Maintenance Worker II 2.0 2.0 3.0 2.0 2.0 1.0 -1.0
Maintenance Worker I 3.0 3.0 1.0 2.0 2.0 2.0 0.0
Laborer 0.0 0.0 1.0 1.0 0.0 1.0 1.0
Engineering Technician 0.0 0.0 0.0 0.5 1.0 1.0 0.5
Intern 0.5 0.5 0.5 0.5 0.0 0.5 0.0
Total 9.1 9.1 9.1 9.0 7.5 8.5 -0.5
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 54

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Packet Pg. 232 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Police Services
Chief of Police 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Lieutenant 1.0 1.0 1.0 0.0 0.0 1.0 1.0
Sergeant 2.0 2.0 2.0 3.0 3.0 2.0 -1.0
Corporal 2.0 2.0 2.0 2.0 1.0 2.0 0.0
Officer 6.0 6.0 6.0 7.8 7.0 8.0 0.3
Community Services Officer 1.0 1.0 1.0 0.5 0.0 0.0 -0.5 Police Service Aide 0.5 0.5 0.5 0.8 0.8 0.8 0.0
Dispatcher/Clerk 5.5 5.5 5.6 5.6 5.6 6.6 1.0
Reserve Officer I 1.5 1.5 1.5 1.5 0.5 1.5 -0.5
Total 20.5 20.5 20.6 22.2 18.9 22.2 0.3
Recreation
Facilities/Recreation Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Recreation Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Recreation Leader 0.1 0.1 0.8 0.7 0.8 0.7 0.0
Camp Director 0.2 0.2 0.0 0.0 0.0 0.0 0.0
Assistant Camp Director 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Camp Staff 0.4 0.4 0.0 0.0 0.0 0.0 0.0
Total 2.7 2.7 2.8 2.7 2.8 2.7 0.0
Total City Staff 44.7 44.7 45.2 48.3 42.2 48.1 -0.3
Total City Officials and Staff 47.2 47.2 47.7 50.8 44.7 50.6 -0.3 * Subject to allocation of labor to Enterprise and Fiduciary Funds.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 55

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Packet Pg. 233 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Appropriations Limit
Proposition 4, approved by the voters in November 1979, added the California Constitution, Article XIIIB. This article limits the level of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. The limit for each year is equal to the limit for the prior year, adjusted for changes in the cost-of-living and population plus other various adjustments as required. The first year in which appropriations limits applied to state and local governments in California was Fiscal Year (FY) 1980/81.

Establishing Appropriations Limits
"The City's limitation is calculated every year and is established by resolution of the City Council as part of the Annual Operating Budget. A City Resolution was proposed for approval May 23, 2023, establishing the City of Cotati's appropriations limit.

The City's appropriations subject to the Gann Limit total $8,868,058, which is well below the authorized spending limit of $19,069,191. Additional appropriations to the budget funded by non-tax sources such as beginning fund balances, grants or service charges are unaffected by the appropriations limit. Historically, the City's Annual Appropriations Limit has exceeded annual appropriations and the City projects the trend to continue into the future. As supported by historically trended data, the margin between the proceeds of taxes and an appropriations limit shows that there is little concern for the City exceeding the limit in the near future.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 56

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Packet Pg. 234 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Calculations
State of California Fiscal Year 2023/24 Population Change Per Capita Personal Income Sonoma County City of Cotati Fiscal Year
Percentage Change over
Prior Year (1)
Percentage Change over
Prior Year (1)
Percentage
Change over
Prior Year (1)
2023/24 4.44% -0.53% -0.67%
Per Capita Cost of Living Converted to Ratio: 4.44+100 = 1.0444 100
City of Cotati Population Converted to Ratio: -0.53+100 = 0.9947 100
Calculation Factor for FY 2022/2023:

1.0444 x

0.9947 = 1.0389
Fiscal Year 2022/2023 Appropriations Limit $18,355,175 Fiscal Year 2022/2023 Factor 1.0389
Fiscal Year 2023/2024 Appropriations Limit $19,069,191 It should be noted that the Appropriations Limit applies only to proceeds of taxes, as defined by the law and statewide reporting guidelines.

Tax Appropriations Subject to the Tax Appropriations Limit Tax Appropriations Total Budget for 2023/24
Property Tax $2,131,758
Sales Tax 6,084,000
Other Tax 652,300
Total Appropriations Subject to Limit $8,868,058
Appropriations Subject to Limit $8,868,058
Fiscal Year 2023/2024 Appropriations Limit 19,069,191
Over/(Under) Appropriations Limit $(10,201,133)
Percentage Over/(Under) Limit (53%)
(1) Department of Finance-Budgeting Resource Price and Population Factors Used For Appropriations Limit at:
http://www.dof.ca.gov/wp-content/uploads/Forecasting/Demographics/Documents/PriceandPopulation2023.pdf or here DOF Factors  City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 57

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Packet Pg. 235 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Historical & Estimated Future Limits
Fiscal Year
Personal Income
Change
Population
Change Growth Factor Annual Adjustment Appropriations Limit Historical Appropriations Limits
2022/23 1.0755 0.9847 1.0590 $1,022,621 $18,355,174
2021/21 1.0573 0.9899 1.0466 $771,734 $17,332,554
2020/21 1.0373 0.9875 1.0243 $392,881 $16,560,820
2019/20 1.0385 0.9960 1.0343 $536,170 $16,167,939
2018/19 1.0367 0.9978 1.0344 $519,851 $15,631,769
2017/18 1.0369 1.0050 1.0421 $610,292 $15,111,919
2016/17 1.0537 1.0053 1.0593 $811,607 $14,501,625
2015/16 1.0382 1.0084 1.0469 $613,559 $13,690,018
2014/15 0.9977 1.0039 1.0016 $20,775 $13,076,459
2013/14 1.0512 1.0057 1.0572 $706,285 $13,055,686
Future Year Estimates Appropriations Limit
2024/25 1.0483 0.9912 1.0390 $744,413 $19,813,604
2025/26 1.0502 0.9899 1.0396 $783,836 $20,597,440
(2) Estimates calculated based on changes to both personal income and population change following a trending 5-year average. (2)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 58

11.a
Packet Pg. 236 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) GANN Limit Calculation Establishment - Resolution 2022-29 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 59

11.a
Packet Pg. 237 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

FUNDING SOURCES
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 60

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Packet Pg. 238 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Property Taxes Summary
$2,131,758 $119,363
(5.93% vs. prior year)
These projected revenues are estimated to change based on the following factors. 2% Assessor’s applied CPI
Consistent change in the assessed value due to transfer of ownership Increases due to sales of new developments since Fiscal Year 2019/20.

Total change of around 6%
Property Taxes Proposed and Historical Budget vs. Actual Actual Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 0 500k
1,000k
1,500k
2,000k
2,500k
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 61

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Packet Pg. 239 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Property Tax Dollar Distribution
A property tax is a levy on the assessed value of a property. The general property tax is levied by the county equal to 1% of the assessed value, often called the 1 percent general tax levy or countywide rate. Under Proposition 13, a law approved by California voters in 1978, general property taxes (not including those collected for special purposes) are limited to 1% of a property’s market value and increases in assessed value are restricted to 2% per year.

For example, for a home with an assessed value of $500,000, the property owner would be assessed approximately $5,000 a year in property taxes (1% of assessed value). Of the $5,000, the city would only receive a total of $532.50 (10.65% of the 1% assessed value) from the County. California's property taxes are collected by the County Tax Collector and are then transferred to the County Auditor for distribution to the multiple local governments.

The graphic below shows where each property tax dollar paid by City property owners is allocated.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 62

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Packet Pg. 240 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Sales Taxes Summary
$6,084,000 $14,000
(0.23% vs. prior year)
The City is projecting almost status quo revenue from Sales Taxes for Fiscal Year 2023/24 with less than a 0.3% increase.

This change is a conservative estimate based on evaluated potential economic impacts of slowing consumer confidence leading to decreased spending but increased dollar sales due to inflation. The city also anticipates decreased volume of transactions generated through the County Pool due to the Amazon Distribution Center re-allocation of funding as well as less online purchasing post Covid-19.

Major industry groups within the City are Building/Construction, Fuel and Service Stations, Food and Drug, and the County Pool.

Sales Taxes Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 0 1M
2M
3M
4M
5M
6M
7M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 63

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Packet Pg. 241 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenue Source
Taxes
Sales Tax
SALES TAX $2,442,951 $2,883,312 $3,041,885 $3,020,000 $2,900,000 $2,969,000 2.4% SALES TAXMEAS. A $0 $64 $3,809 $0 $0 $0 0%
SALES TAXMEAS. G/S $2,558,612 $2,954,366 $3,184,731 $3,050,000 $3,140,000 $3,115,000 1.3% Total Sales Tax: $5,001,563 $5,837,741 $6,230,425 $6,070,000 $6,040,000 $6,084,000 1.8% Total Taxes: $5,001,563 $5,837,741 $6,230,425 $6,070,000 $6,040,000 $6,084,000 1.8% Total Revenue Source: $5,001,563 $5,837,741 $6,230,425 $6,070,000 $6,040,000 $6,084,000 1.8% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
Sales Tax Dollar Distribution
Sales tax is a tax paid on the sales of certain goods and services. Currently, the total sales tax rate in the City of Cotati is 9.50%.

The City receives 2% in sales tax, with 1% Bradley‐ Burns and 1% Measure S. Sales tax from the Bradley‐Burns levy is allocated back to the City where the sale was negotiated or the order was taken. On the other hand, the transactions and use tax, or Measure S, is allocated to the City where the goods are delivered or placed into use.

The graphics below show the breakdown of the City’s sales tax:

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 64

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Packet Pg. 242 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Other Taxes Including Cannabis Business Tax Summary
$652,300 -$99,400
(-13.22% vs. prior year)
Other Taxes including Cannabis Business tax are estimated to decrease due to slowdown in consumer spending on Cannabis pending new retail operations commencing in 2022/23.

Other Taxes Including Cannabis Business Tax Proposed and Historical Budget vs.

Actual
Actual Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 0 200k
400k
600k
800k
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 65

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Packet Pg. 243 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Other Taxes
Transfer tax is a transaction fee imposed on the transfer of land or real property from one person (or entity) to another. The total transfer tax for the County and City is $1.10 ($0.55 County / $0.55 City) per $1,000 of property value, minus any loans assumed in the sale.

Cannabis Business Tax is a local voter approved business tax for recreational cannabis businesses. These tax rates are based on several factors, including gross receipts, license type and business segment.

Transient occupancy tax (TOT) is a levy placed on tourists to the City, which is intended to compensate local government for the increased public service costs incurred by serving tourists. This tax is common in most of the United States, including California, and is applied to travelers when they rent accommodations (a room, rooms, entire home, or other living space) in a hotel, inn, tourist home or house, motel, or other lodging. At this time, Cotati is the only City in Sonoma County without TOT funding, due to the absence of lodging facilities.

Budgeted and Historical Revenues by Source
Millions
Other Tax
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.2
$0.4
$0.6
$0.8
Revenue Source
Taxes
Other Tax
TRANSFER TAX $32,701 $54,440 $76,429 $41,000 $41,000 $52,000 26.8%

CANNABIS-BUSINESS
TAX $485,777 $592,014 $644,490 $710,000 $570,000 $600,000 5.3%

CANNABIS-LICENSE
FEE $0 $1,500 $2,750 $700 $3,050 $300 -90.2%
CANNABISAPPLICATION FEE $0 $21,000 $0 $0 $12,400 $0 -100%

CANNABIS-CASH TAX
PYMNT CHRG $174 $0 $0 $0 $0 $0 0%
Total Other Tax: $518,653 $668,954 $723,670 $751,700 $626,450 $652,300 4.1% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 66

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Packet Pg. 244 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Total Taxes: $518,653 $668,954 $723,670 $751,700 $626,450 $652,300 4.1% Total Revenue Source: $518,653 $668,954 $723,670 $751,700 $626,450 $652,300 4.1% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 67

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Packet Pg. 245 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Licenses, Permits, Rents and Other Agency Fees Summary
$841,650 $22,750
(2.78% vs. prior year)
The City is projecting a slight decrease in revenue from these sources. With the completion of the Kessing Ranch project, there are now fewer building permits being issued, and a consequent reduction in this revenue type.

Licenses, Permits, Rents and Other Agency Fees Proposed and Historical Budget vs.

Actual
Actual Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 0 200k
400k
600k
800k
1,000k
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 68

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Packet Pg. 246 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Licenses, Permits and Franchises
A business license is a tax payment to the city for doing business in that city. Cities collect fees from the business license applicants and place the majority of the fees into its general fund for the administration of city services, such as police, road work, parks and recreation and other community services that benefit citizens and businesses.

A utility franchise is a contract between a city and a utility or garbage company that outlines certain requirements for the utility to use the city’s public rights of way and for the garbage company to have exclusive rights to provide garbage service. The establishment of franchise agreements between cities and utilities or garbage companies is a customary business practice and legal process outlined by the state constitution.

Rent
Revenue received from the rental of City-owned facilities.

Revenue from Other Agencies
These revenues are amounts received from other local and state agencies.

Budgeted and Historical Revenues by Source
Millions
Rents
Other Agency
Licenses, Permits & Franchises
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.2
$0.4
$0.6
$0.8
$1
Revenue Source
Licenses, Permits &
Franchises $546,010 $623,563 $686,807 $537,900 $561,000 $556,500 -0.8% Rents $101,474 $71,712 $80,114 $77,400 $90,550 $78,000 -13.9% Other Agency $189,454 $200,751 $107,218 $203,600 $203,665 $207,150 1.7% Total Revenue Source: $836,938 $896,025 $874,138 $818,900 $855,215 $841,650 -1.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 69

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Packet Pg. 247 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

DEPARTMENTS
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 70

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Packet Pg. 248 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) City Council
Susan Harvey (she/her)
Mayor
Department Description
The City Council is the five-member policy and legislative body of the City. The City Council of Cotati operates under the Council-Manager form of government, with five Council members elected at-large for staggered four-year terms.

The City Council, through the administrative authority of the City Manager, is responsible for the operation of the City, by setting policies and adopting City-wide goals and priorities. The City Council formulates policies in the form of motions, resolutions, and ordinances, which reflect the interests, needs, and priorities of the citizens and businesses of Cotati, as well as the visitors to the City of Cotati.

The City Council meets twice a month in regular session, conducts special meetings and study sessions as needed, and attends regional coordination meetings with other local government agencies.

Please find more information on City Council Public Meetings Here .

Expenditures Summary
The City Council budget reflects the costs associated with supporting the Council’s activities and providing for the operations of the City. The increase in expenditures for Fiscal Year 2023/24 is primarily derived from increases in allocated contract services including insurance.
$170,457 $17,768
(11.64% vs. prior year)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 71

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Packet Pg. 249 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) City Council Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 0 50k
100k
150k
200k
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (41.4%)
Contract Services (27.5%)
Contributions (14.7%)
Other Expense (6.3%)
Utilities (5.1%)
Capital Outlay (2.9%)
Repairs and Maintenance (1.8%)
Materials and Supplies (0.4%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 72

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Packet Pg. 250 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Expense Type
Millions
Materials and Supplies
Repairs and Maintenance
Capital Outlay
Utilities
Other Expense
Contributions
Contract Services
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
Expense Objects
Personnel Services
Benefits $44,840 $41,967 $46,192 $45,450 $49,650 $61,200 23.3% Salaries $9,232 $8,667 $10,437 $9,360 $9,360 $9,360 0%
Total Personnel
Services: $54,073 $50,633 $56,629 $54,810 $59,010 $70,560 19.6% Materials and Supplies $377 $1,173 $517 $751 $751 $668 -11.1% Total Materials and
Supplies: $377 $1,173 $517 $751 $751 $668 -11.1%
Contract Services $24,390 $28,506 $27,696 $50,210 $65,610 $46,848 -28.6% Total Contract
Services: $24,390 $28,506 $27,696 $50,210 $65,610 $46,848 -28.6% Repairs and
Maintenance $6,211 $5,685 $0 $321 $300 $3,000 900%
Total Repairs and
Maintenance: $6,211 $5,685 $0 $321 $300 $3,000 900%
Utilities $3,222 $4,438 $3,472 $3,450 $4,700 $8,738 85.9% Total Utilities: $3,222 $4,438 $3,472 $3,450 $4,700 $8,738 85.9% Other Expense $10,659 $4,488 $11,635 $10,992 $21,935 $10,743 -51% Total Other Expense: $10,659 $4,488 $11,635 $10,992 $21,935 $10,743 -51% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 73

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Packet Pg. 251 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital Outlay $0 $0 $0 $7,155 $7,155 $4,900 -31.5%
Total Capital Outlay: $0 $0 $0 $7,155 $7,155 $4,900 -31.5% Contributions $24,214 $24,735 $74,684 $25,000 $25,000 $25,000 0% Total Contributions: $24,214 $24,735 $74,684 $25,000 $25,000 $25,000 0% Total Expense Objects: $123,145 $119,658 $174,632 $152,689 $184,461 $170,457 -7.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Organizational Chart
The City Council are elected by the voters of Cotati to serve four year terms. The mayor and vice mayor is selected annually from among the City Council Members. The Mayor is charged with running the City Council meetings and the Vice Mayor will act as Presiding Officer in the absence of the Mayor. City Council adoptedpolicy that estiblishes the adopted The City Council appoints the City Manager and the City Attorney, who report directly to the City Council. The City Council also appoints the members of the City’s advisory commissions and committees.

City Councilmembers serve on various Boards and Commissions for the City. They also serve on outside agency boards or commissions. A list of the different city boards as well as the outside agencies that council members may serve on is located here .

Susan Harvey
Mayor
[email protected]
/ (707) 792-4600 ex.
192
Laura Sparks
Vice Mayor
[email protected]
/ (707) 792-4600 ex.
194
Ben Ford
Councilmember
[email protected]
/ (707) 792-4600 ex.
196
Sylvia Lemus
Councilmember
[email protected]
/ (707) 792-4600 ex.
201
Kay Rivers, Ph.D
Councilmember
[email protected]
/ (707) 792-4600 ex.
202
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 74

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Packet Pg. 252 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) City Manager's Department
Damien O'Bid (he/him)
City Manager
Department Descriptions
The City Manager/City Clerk Office provides for the
efficient and effective administration of the affairs of the City of Cotati including the following; support to the City Council including implementation and enforcement of
the policies of the City Council, supervises all City
Departments, manages human resources, maintains
official City files including records of Council proceedings, disseminates public information, conducts municipal
elections in accordance with California State Government Codes, negotiates and manages franchise agreements,
administers the City’s mobile home rent stabilization
ordinance, and oversees Economic Development,
Recreation and Successor Agency.

Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (67.7%)
Contract Services (19.6%)
Other Expense (4.1%)
Payout (3%)
Utilities (2.9%)
Repairs and Maintenance (1.7%)
Materials and Supplies (0.6%)
Debt Service (0.4%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 75

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Packet Pg. 253 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Expense Type
Millions
Capital Outlay
Debt Service
Materials and Supplies
Repairs and Maintenance
Utilities
Payout
Other Expense
Contract Services
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$1
$-0.25
$0.25
$0.5
$0.75
$1.25
Expense Objects
Personnel Services
Benefits $157,165 $133,992 $475,516 $112,360 $111,960 $119,040 6.3% Salaries $252,669 $277,360 $341,886 $335,480 $351,859 $383,240 8.9% Total Personnel
Services: $409,833 $411,351 $817,402 $447,840 $463,819 $502,280 8.3% Payout $5,778 $13,095 $43,738 $23,030 $47,300 $22,620 -52.2% Total Payout: $5,778 $13,095 $43,738 $23,030 $47,300 $22,620 -52.2% Materials and Supplies $5,331 $4,977 $4,037 $894 $3,394 $4,432 30.6% Total Materials and
Supplies: $5,331 $4,977 $4,037 $894 $3,394 $4,432 30.6% Contract Services $61,839 $181,176 $77,996 $85,604 $83,405 $145,184 74.1% Total Contract
Services: $61,839 $181,176 $77,996 $85,604 $83,405 $145,184 74.1% Repairs and
Maintenance $13,238 $12,469 $381 $1,781 $1,000 $12,600 1,160% Total Repairs and
Maintenance: $13,238 $12,469 $381 $1,781 $1,000 $12,600 1,160% Utilities $7,237 $8,690 $8,412 $8,900 $8,900 $21,662 143.4% Total Utilities: $7,237 $8,690 $8,412 $8,900 $8,900 $21,662 143.4% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 76

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Packet Pg. 254 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Other Expense $34,119 $137,339 $22,614 $60,331 $48,168 $30,383 -36.9% Total Other Expense: $34,119 $137,339 $22,614 $60,331 $48,168 $30,383 -36.9% Debt Service $0 $3,287 $3,287 $0 $0 $2,650 N/A
Total Debt Service: $0 $3,287 $3,287 $0 $0 $2,650 N/A
Capital Outlay $0 $0 $17,395 $17,395 $0 -100%
Total Capital Outlay: $0 $0 $17,395 $17,395 $0 -100%
Total Expense Objects: $537,374 $772,383 $977,867 $645,775 $673,381 $741,811 10.2% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Organizational Chart
The City Manager is hired by the City Council and manages the day to day operations of the City, including oversight of all other departments and department managers. The Recreation Department is included under the City Managers Department.

For more information on the other departments, please see their department-specific budget pages.

Damien O'Bid
City Manager
[email protected]
Kevin Patterson
Deputy City Clerk
[email protected]
Sonia Sanchez
Administrative Assistant
[email protected]
City Mangers Office
Intern
(Vacant)
Katie Duran
Sr. Management Analyst
[email protected]
Recreation Department
-See separate org. chart in
the Rec. Dept.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 77

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Packet Pg. 255 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fiscal Year 2022/23 Project Accomplishments
Completed Projects
Lead City Website Transition
City Seal Redesign
Waste Franchise Negotiations
Election 2022
Evaluate New Legislative Management Systems
Noise Ordinance
St. Joseph Relinquishment
On-Going COVID Response Measures
City Council Team Building
Fee Schedule Update
Lead Sonoma County Mayors & Councilmembers and Draft New Bylaws Veronda Falletti Ranch License Agreement Update
SB1383 Implementation
On-Going Projects
Lead Digital File Management Program
Veronda-Falletti Barn Design/Fundraising
Economic Development 2.0 (Co-Lead with CD)
Putnam Park (Intial Design)
Ad Hoc Committee Projects as Needed
Countywide Broadband Improvement - Broadband assessment, including current service providers (in ground. cellular, satellite), locations of current copper/fiber infrastructure, speeds offered, and cellular coverage in Cotati -
Fiscal Year 2023/24 Project Objectives
Continuation of all projects listed above as On-Going
New Projects
Sunflower Park Preliminary Design
Personnel Rules Update
CPOA/CPMA Negotiations
Dogs in Parks Ordinance Update
Improve FIGR Coordination
Update Public Safety Messaging Procedures Including Translation of Public Safety/Health/Emergency Web Pages into Spanish
Update Community Survey on Equity
Emergency Operations Update
Investigate Models of Civilian Oversight for Police
Analyze RIPA Data/Recommendations
Investigating an E-bike/Scooter Share Program
Joint Procurement Coordination/Policy Update (including exploring DBE criteria) Coordinate on Feasibility of Joint Housing JPA/Bond
Countywide Broadband Improvement
Evaluate Feisability of Cotati Library
Roundabout Ban Appeal Review
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 78

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Packet Pg. 256 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Departmental Goal #1: Economic Development to Enhance
Community Services
Along with joint City departments, continue
Economic Development work, including (1) strategy that
attracts or retains businesses by removing unnecessary
barriers that the City can affect and (2) continue short to medium term revenue enhancements by developing
TOT and improving cannabis business taxes and (3)
working with the City Council to develop longer term
policies to grow and broaden the business community.

The goal of this work is to provide the community with
the needed resources for critical services and
infrastructure.

Department Goal #2: Provide Efficient and Responsive Core Services
Maintain efficient and responsive core services in
all departments. Continue to adjust or build new systems and services to meet community needs. Continue to look for opportunities to adapt and mitigate the impacts of climate change and improve emergency preparedness and
resiliency, including wildfire preparedness.

Departmental Goal #3: Community Engagement
Continue to improve engagement between the City
and residents so that the community has timely information about City programs and projects and can readily engage with the City on issues that they care about. This requires using multiple platforms and communication channels to
meet people where they are.

To meet this objective, the City Manger coordinates manager level messages out to the community including the City
Manager Message YouTube Videos located on the City You
Tube Channel here .

Actual
FY 20/21
Actual
FY 21/22
Actual
Expected
FY 22/23
Goal
FY 23/24
Public Media
Messages
7 14 13 24
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 79

11.a
Packet Pg. 257 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Department Goal #4: Promote Equity and Inclusivity
Ensure that City operations are inclusive and
equitable. Advance equity and health in partnership with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 80

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Packet Pg. 258 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Administrative Services Department
Angela Courter (she/her)
Director of Administrative Services
Department Description
The Administrative Services Department serves to
support the financial management and reporting of the
City, including: collection and disbursement of all City funds; processing payroll disbursements as well as related reporting, withholding and payroll benefits management; accounts payable processing; billing and collection of
water, sewer, business license, and developmental user
fees; maintenance of general ledgers and journals;
investments of the City’s idle funds; purchasing;
information systems oversight and support; development
and maintenance of long term economic impact
analyses; budget preparation and administration;
financial reporting; audit liaison and coordination, and oversight of the City Risk Management Program.

Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (54.2%)
Contract Services (26.3%)
Administrative Fee (9.5%)
Other Expense (3.7%)
Utilities (2.7%)
Payout (2%)
Repairs and Maintenance (1.5%)
Materials and Supplies (0.3%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 81

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Packet Pg. 259 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Capital Outlay
Materials and Supplies
Repairs and Maintenance
Payout
Utilities
Other Expense
Administrative Fee
Contract Services
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$-0.1
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
Expense Objects
Personnel Services
Benefits $21,733 $40,213 $200,466 $58,300 $57,600 $57,850 0.4% Salaries $64,489 $97,155 $125,486 $188,650 $182,075 $217,710 19.6% Total Personnel
Services: $86,222 $137,368 $325,952 $246,950 $239,675 $275,560 15% Payout $1,186 $1,788 $2,757 $8,770 $8,770 $10,220 16.5% Total Payout: $1,186 $1,788 $2,757 $8,770 $8,770 $10,220 16.5% Materials and Supplies $835 $964 $2,528 $1,140 $2,240 $1,344 -40% Total Materials and
Supplies: $835 $964 $2,528 $1,140 $2,240 $1,344 -40%
Contract Services $76,218 $100,205 $89,301 $95,835 $107,163 $133,516 24.6% Total Contract
Services: $76,218 $100,205 $89,301 $95,835 $107,163 $133,516 24.6% Repairs and
Maintenance $7,717 $7,235 $135 $567 $0 $7,500 N/A
Total Repairs and
Maintenance: $7,717 $7,235 $135 $567 $0 $7,500 N/A
Utilities $3,065 $3,493 $3,797 $4,000 $4,000 $13,510 237.8% Total Utilities: $3,065 $3,493 $3,797 $4,000 $4,000 $13,510 237.8% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 82

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Packet Pg. 260 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Other Expense $11,192 $16,471 $10,641 $23,500 $19,720 $18,560 -5.9% Total Other Expense: $11,192 $16,471 $10,641 $23,500 $19,720 $18,560 -5.9% Administrative Fee $37,068 $39,714 $46,674 $48,080 $49,080 $48,080 -2% Total Administrative
Fee: $37,068 $39,714 $46,674 $48,080 $49,080 $48,080 -2% Debt Service -$1,911 $3,723 $360 $1,600 $0 $0 0%
Total Debt Service: -$1,911 $3,723 $360 $1,600 $0 $0 0% Capital Outlay $0 $0 $0 $12,626 $12,626 $0 -100%
Total Capital Outlay: $0 $0 $0 $12,626 $12,626 $0 -100% Total Expense Objects: $221,593 $310,961 $482,146 $443,068 $443,274 $508,290 14.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Organizational Chart
- Angela Courter is the current Director of Administrative Services and reports directly to the City Manager. She has served the City in this position since August 2019, and has been with the City of Cotati since 2016 when she originally joined as the Senior Accountant, after almost 10 years in public accounting. - Neil Tomlinson is now the Senior Accountant and has been with the City since 2013. - Accountant, Rosie Speranza joined us in February 2021. - Accountant, Paola Conde-Frendo joined us in October 2022. - Account Clerk, Cassandra Rivera joined us in August 2020, and is separating with the City on May 1, 2023. - the Department brought on or first Intern since before the Covid-19 outbreak. We look forward to continue using this position to engage with local students and inspire trust and appreciation for local government.

Angela Courter
Director of Administrative
Services
[email protected]
Neil Tomlinson
Sr. Accountant
[email protected]
Rosie Speranza
Accountant
[email protected]
Paola Conde-Frendo
Accountant
[email protected]
Vacant
Account Clerk
[email protected]
Daniel Blackwell
Administrative Services
Intern (PT)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 83

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Packet Pg. 261 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fiscal Year 2022/23 Project Accomplishments
Complete
Financial Forecasting
Payroll RFP
Dog Licensing
Purchasing Consolidation - Contract Routing and Digital Payables Processing Copier Machines RFP/Replacement
Admin Service Office Reconfiguration
Reinstituted Utility Shutoff Program (Including Payment Plans and Extensions) Fiber Connectivity Project - City Hall
On-Going
Investment Planning
Fixed Asset/Work Order Processes
Digital Records Workflow
Backflow Program/Code Review
IT Special Projects (AD, Licensing, Security, Itron, Etc.) Hydrant ATM Meter Process Update
IBS Payroll System Update
TOT Taxation Process/Documentation
Business License Audit/Process Review
Fiber Connectivity Projects - La Plaza Park
City Hall - IT Systems Consolidation and Updates (Network Infrastructure/SCADA) Fiscal Year 2023/24 Project Objectives
Continuation of All Projects Listed Above as On-Going
New Projects
Monthly Utility Billing
Website Dept. Page Update/New Social Media Content
Deposit Account Process Review
Financial Policy Update Review
New Policy on Financial Emergency Preparedness
Unit Goals & Performance Measures
Departmental Goal #1: Maintaining Required Reserves
Budgeting efforts to meet or exceed both the
General Fund reserve policy target of 25% and
Enterprise Fund (Water & Sewer) reserve policy
target of 33%.

Actual
FY
20/21
Actual
FY
21/22
Actual
FY
22/23
Goal
FY
23/24
General Fund Compliance Yes Yes Yes Yes
Water Operating Fund
Compliance Yes Yes Yes Yes
Sewer Operating Fund
Compliance Yes Yes Yes Yes
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 84

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Packet Pg. 262 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Departmental Goal #2: Compliance
Keep data and related regulations updated for
compliance with law on an ongoing basis, including:

Payroll compliance with labor laws
Utility compliance with State and Local Legislation
including emergency resolutions.

Financial reporting compliance with GASB Standards
Actual
FY
20/21
Actual
FY
21/22
Actual
FY
22/23
Goal
FY
23/24
Clean Audit Opinions Yes Yes Yes Yes
Payroll System Compliance Yes Yes Yes Yes
Water Agency Reporting No
Comments
Yes Yes Yes Yes
Departmental Goal #3: Internship Program
Coordinate an accountant internship program with
the Sonoma State Business Administration Department.

Actual
FY 20/21
Actual
FY 21/22
Actual
FY 22/23
Goal
FY 23/24
Interns Employed 0 0 1-tenative 1
Departmental Goal #4: Multilingual Availability for Utility Customers
In order to make online utility access more accessible
to more residents we will evaluate and develop multilingual availability on the City Website and Utility Billing portal.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 85

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Packet Pg. 263 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Community Development
Noah Housh (he/him)
Director of Community Development
Department Description
The Community Development Department is responsible for managing the Planning, Building, Housing and Code Enforcement Divisions for the City, while also supporting the Economic Development efforts of the City Manager's Office. The Planning Division provides staff and technical support toward developing and implementing land-use, planning and zoning policies and programs that guide City growth, as well as ensuring all City actions are compliant with the California Environmental Quality Act. The Building Division provides for public health and safety, promoting code compliance and improvements in the community through building inspections and plan review. The Housing Division assists with the management of the City's affordable housing stock and ensuring on-going compliance with the City's affordable housing programs. Finally, Code Enforcement works with the citizens of Cotati to maintain a safe, attractive and high-quality community environment by ensuring compliance with all adopted City codes and standards.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 86

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Packet Pg. 264 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (45.9%)
Contract Services (38.7%)
Other Expense (11.7%)
Utilities (1.7%)
Payout (0.8%)
Repairs and Maintenance (0.6%)
Materials and Supplies (0.4%)
Capital Outlay (0.3%)
Budgeted and Historical Expenditures by Expense Type
Millions
Administrative Fee
Contributions
Debt Service
Capital Outlay
Materials and Supplies
Repairs and Maintenance
Payout
Utilities
Other Expense
Contract Services
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Expense Objects
Personnel Services
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 87

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Packet Pg. 265 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Benefits $117,933 $143,520 $534,322 $145,090 $134,590 $108,570 -19.3% Salaries $284,564 $311,126 $376,321 $387,980 $395,060 $423,590 7.2% Total Personnel
Services: $402,497 $454,646 $910,643 $533,070 $529,650 $532,160 0.5% Payout $0 $4,175 $60 $10,160 $1,805 $9,080 403%
Total Payout: $0 $4,175 $60 $10,160 $1,805 $9,080 403%
Materials and Supplies $4,373 $3,553 $4,114 $5,155 $5,155 $4,384 -15% Total Materials and
Supplies: $4,373 $3,553 $4,114 $5,155 $5,155 $4,384 -15% Contract Services $161,503 $233,172 $237,276 $451,505 $288,606 $448,314 55.3% Total Contract
Services: $161,503 $233,172 $237,276 $451,505 $288,606 $448,314 55.3% Repairs and
Maintenance $12,787 $12,609 $0 $976 $0 $7,500 N/A
Total Repairs and
Maintenance: $12,787 $12,609 $0 $976 $0 $7,500 N/A
Utilities $7,236 $8,809 $8,583 $8,900 $10,300 $19,214 86.5% Total Utilities: $7,236 $8,809 $8,583 $8,900 $10,300 $19,214 86.5% Other Expense $87,952 $63,448 $46,002 $78,859 $77,969 $135,508 73.8% Total Other Expense: $87,952 $63,448 $46,002 $78,859 $77,969 $135,508 73.8% Administrative Fee $0 $0 $728 $0 $1,200 $0 -100%
Total Administrative
Fee: $0 $0 $728 $0 $1,200 $0 -100%
Debt Service $0 $541 $541 $200 $200 $600 200%
Total Debt Service: $0 $541 $541 $200 $200 $600 200%
Capital Outlay $0 $0 $0 $21,744 $21,744 $2,975 -86.3%
Total Capital Outlay: $0 $0 $0 $21,744 $21,744 $2,975 -86.3% Total Expense Objects: $676,349 $780,954 $1,207,946 $1,110,569 $936,629 $1,159,735 23.8% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 88

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Packet Pg. 266 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Organizational Chart
The Community Development staffing is a unique structure based on the distinct needs of Cotati, as a relatively small fullservice City. To address these needs, and remain flexible and responsive to changes in the economy, the Community Development Department is currently supported by a number of part-time and/or contract employees to augment the fulltime Department staff. These additional contractor functions are included in grey below while part time are indicated with the (Part-Time) subsequent to the title.

Noah Housh
Director of Community
Development
[email protected]
J.P. Harries
Sr. Planner
[email protected]
Autumn Buss
Associate Planner (PT)
[email protected]
Pratik Thapa
Planning Tech (PT)
[email protected]
Building Official
(Outside Consultant)
Building Inspector
(Outside Consultant)
Code Enforcement
Officer
(Outside Consultant)
Carla Duncan
Permit Technician
[email protected]
Fiscal Year 2022/23 Project Accomplishments
Complete
6th Cycle Housing Element Update
5th Cycle Housing Element Program Implementation
2023 Building Code Update (+GHG Measures)
Economic Development 2.0-DSP Amendments (Co-Lead with CM) Woonerf Ordinance
Urban Ag + Veronda Falleti Ranch Re-Zone
Grand Jury Response-Affordable Housing Monitoring
Fossil Fuel Station Ban
REACH Code Ordinance + Implementation
ADU Marketing and Support Program-Pre-Approved Plans
Land Use 101 Presentation to new Council and Commission 950 E. Cotati Ave Sales Agreement
Recruit, Hire and Train New Permit Technician + Software Implementation Parklet/Outdoor Dining Standards
General Plan Annual Production Reports 2019-2021
Enhanced Public Engagement-Neighborhood Meeting and On-Site Public Hearing Sign Requirement Codified
$160,000 SB 2 Grant Close Out
$65,000 LEAP Grant Close Out
On-Going
Bike and Pedestrian Master Plan Update
Santero Way Specific Plan Update
Housing Administration
Implement New State Housing Legislation
Update Planning Permit Applications
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 89

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Packet Pg. 267 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fiscal Year 2023/24 Project Objectives
Continuation of All Projects Listed Above as On-Going
New Projects
Develop Objective Design Guidelines, "Plex"/SFD (SB9)
Post-Covid Economic Development Program
General Plan Safety Element Update
Departmental Goal #1: Prioritize Development Review and Housing Policy
The Community Development Department provides
for the long-term viability of the City by providing prompt and responsive services to customers seeking development review and land use input for their properties. Continue to explore policy recommendations to expand affordability of housing across all income ranges.

Housing Units
Produced
Actual
2020
Actual
2021
Estimated
Actual 2022
Goal*
2023
Very Low 2 4 14 8
Low 1 2 0 4
Moderate 1 8 1 5
Above
Moderate 16 22 4 13
* Based on 1/8 of the CA Regional Housing Needs Allocation (RHNA) to the City for the next 8 years.

Check out how the City plans to address the housing
needs for the next eight years in the 6 Cycle Housing
Element available at the following link.
https://www.cotaticity.org/215/Cotati-2023-HousingElement-Update  th
Departmental Goal #2: Expanded Services
The Community Development
Department continues to leverage opportunities for
citizens to engage directly though the Department
website, including by implementing a fully electronic
permit application and review process, expanding access to affordable housing information and sharing
information via the Housing Interest List and by fully
automating the review process for solar photo voltaic
system permits.

Departmental Goal #3: Policy and Development Project
Community Engagement
The Community Development Department will
continue to seek and expand efforts to engage with
members of the community on both long-term policy
projects such as the Santero Way Specific Plan Update,
Bicycle and Pedestrian Master Plan Update as well
during the review of individual development projects. These City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 90

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Packet Pg. 268 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) efforts will include direct notices to property owners
adjacent to site proposed for development, on-site public hearing signs, expanded information being made
available on the City’s “Projects in Progress” webpage
and through the use of social media posts and
notifications.

Actual
FY 20/21
Actual
FY 21/22
Actual
FY 22/23
Department
Website Updated Yes Yes Yes
Social Media
Posts
1 1
17 (12 Facebook, 4
Instagram, & 1
Nextdoor)
Departmental Goal #4: Provide Equitable Access to Information and Services
The Community Development Department is
committed to ensuring the provision of information and
services is equitable, and engages all populations within the community of Cotati. These efforts will seek to ensure every citizen of Cotati is considered through Department
engagement efforts, the provision of Department services and in the goals and policies promoted by Department staff in long-range planning documents.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 91

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Packet Pg. 269 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Engineering and Public Works
Craig Scott (he/him)
Director of Engineering and Public Works
Contact: [email protected]
phone: 707 665-3620
Address: 201 West Sierra Avenue, Cotati, CA. 94931-4217 Department Description
The Public Works department operates and maintains
the water, sewer, and storm water systems, roadways,
City parks and buildings, and provides a wide range of
engineering services including managing a Capital
Improvement Program, issuing permits for construction
in the public right-of-way, conditioning and inspecting private development projects, and being the
clearinghouse for questions on City infrastructure,
procedures and responding and dispatching work
requests. Engineering provides technical support to the various City departments, responds to citizen’s inquiries and requests regarding public infrastructure, performs
development review and plan check, performs
engineering and construction management of capital
improvement projects and provides mapping and
engineering records support.

Expenditures by Function
Budgeted Expenditures by Function
Public Works - Streets (36%)
Public Works - Parks (34.2%)
Public Works - Govt. Buildings (11.5%)
Public Works - Engineering (10.7%)
Public Works - Storm Water Mgnt. (7.7%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 92

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Packet Pg. 270 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Function
Millions
Public Works - Storm Water Mgnt.

Public Works - Engineering
Public Works - Govt. Buildings
Public Works - Parks
Public Works - Streets
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
Expenditures
Public Works
Public Works - Engineering
Personnel Services $80,990 $86,036 $138,587 $131,750 $96,855 $88,460 -8.7% Payout $0 $321 $1,817 $3,670 $3,670 $3,780 3%
Materials and Supplies $1,232 $2,791 $1,824 $1,332 $1,332 $1,342 0.8% Contract Services $25,944 $18,141 $29,819 $67,092 $101,173 $41,256 -59.2% Repairs and Maintenance $2,650 $2,170 $0 $201 $0 $5,000 N/A Utilities $1,415 $1,537 $1,741 $1,950 $2,450 $2,824 15.3% Other Expense $5,379 $20,583 $20,507 $6,703 $8,773 $6,465 -26.3% Debt Service $0 $53 $53 $30 $30 $30 0%
Capital Outlay $0 $0 $0 $4,490 $4,490 $0 -100%
Total Public Works -
Engineering: $117,609 $131,634 $194,349 $217,218 $218,773 $149,157 -31.8% Public Works - Streets
Personnel Services $125,048 $126,902 $276,771 $139,640 $132,840 $154,780 16.5% Payout $1,077 $10,581 $5,738 $6,480 $6,480 $6,850 5.7%
Materials and Supplies $16,835 $19,814 $17,781 $21,245 $15,245 $12,153 -20.3% Contract Services $125,233 $91,805 $144,479 $173,568 $136,737 $182,980 33.8% Repairs and Maintenance $27,769 $12,924 $31,314 $26,406 $25,000 $20,000 -20% Utilities $73,584 $80,593 $51,722 $53,700 $91,350 $106,515 16.6% Other Expense $18,429 $21,831 $40,425 $19,204 $32,069 $20,673 -35.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024
Proposed Budget
FY2023 Estimate
vs. FY2024
Proposed Budget
(% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 93

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Packet Pg. 271 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Capital Outlay $0 $0 $0 $4,360 $4,360 $0 -100%
Total Public Works -
Streets: $387,974 $364,450 $568,230 $444,603 $444,081 $503,951 13.5% Public Works - Storm Water
Mgnt.

Personnel Services $33,424 $35,151 $57,521 $44,630 $33,723 $33,570 -0.5% Payout $277 $3,238 $2,839 $1,570 $4,200 $1,900 -54.8%
Materials and Supplies $3,396 $494 $1,098 $511 $511 $515 0.8% Contract Services $35,497 $24,527 $30,765 $50,197 $32,399 $56,380 74% Repairs and Maintenance $3,479 $1,131 $9,710 $3,344 $5,810 $1,700 -70.7% Utilities $413 $466 $512 $800 $800 $1,103 37.9%
Other Expense $13,687 $11,258 $15,928 $13,404 $17,701 $12,451 -29.7% Capital Outlay $0 $0 $0 $1,065 $1,065 $0 -100%
Total Public Works - Storm
Water Mgnt.: $90,173 $76,266 $118,372 $115,521 $96,209 $107,619 11.9% Public Works - Govt.

Buildings
Personnel Services $53,560 $53,646 $106,056 $59,690 $56,140 $67,000 19.3% Payout $451 $4,559 $2,811 $2,390 $3,200 $3,160 -1.2%
Materials and Supplies $9,102 $6,045 $7,475 $6,818 $9,818 $6,854 -30.2% Contract Services $26,582 $37,957 $29,357 $31,379 $31,311 $39,547 26.3% Repairs and Maintenance $12,984 $4,359 $20,393 $11,562 $11,750 $12,000 2.1% Utilities $25,400 $28,630 $26,501 $27,750 $29,150 $28,014 -3.9% Other Expense $22,354 $6,162 $9,420 $21,350 $5,405 $4,116 -23.8% Capital Outlay $0 $0 $0 $1,743 $1,743 $0 -100%
Total Public Works - Govt.

Buildings: $150,432 $141,356 $202,013 $162,682 $148,517 $160,691 8.2% Public Works - Parks
Personnel Services $87,554 $91,722 $206,275 $112,910 $96,210 $125,025 30% Payout $903 $9,105 $5,257 $5,310 $5,310 $5,800 9.2%
Materials and Supplies $17,175 $10,531 $13,547 $8,038 $15,798 $15,126 -4.3% Contract Services $60,319 $70,257 $166,638 $237,563 $254,553 $307,509 20.8% Repairs and Maintenance $16,256 $12,024 $3,973 $6,187 $9,160 $6,000 -34.5% Utilities $73,845 $86,286 $69,604 $80,850 $82,650 $14,553 -82.4% Other Expense $5,802 $5,186 $7,239 $4,716 $4,981 $4,750 -4.6% Capital Outlay $0 $0 $0 $3,681 $3,681 $0 -100%
Total Public Works - Parks: $261,855 $285,111 $472,534 $459,255 $472,343 $478,763 1.4% Total Public Works: $1,008,043 $998,817 $1,555,498 $1,399,279 $1,379,923 $1,400,181 1.5% Total Expenditures: $1,008,043 $998,817 $1,555,498 $1,399,279 $1,379,923 $1,400,181 1.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024
Proposed Budget
FY2023 Estimate
vs. FY2024
Proposed Budget
(% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 94

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Packet Pg. 272 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Contract Services (44.8%)
Personnel Services (33.5%)
Utilities (10.9%)
Other Expense (3.5%)
Repairs and Maintenance (3.2%)
Materials and Supplies (2.6%)
Payout (1.5%)
Debt Service (0.002%)
Budgeted and Historical Expenditures by Expense Type
Millions
Capital Outlay
Debt Service
Payout
Materials and Supplies
Repairs and Maintenance
Other Expense
Utilities
Personnel Services
Contract Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
Expense Objects
Personnel Services
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 95

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Packet Pg. 273 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Benefits $126,945 $149,649 $541,468 $160,950 $132,515 $129,640 -2.2% Salaries $253,631 $243,808 $243,741 $327,670 $283,253 $339,195 19.7% Total Personnel
Services: $380,576 $393,457 $785,210 $488,620 $415,768 $468,835 12.8% Payout $2,708 $27,804 $18,462 $19,420 $22,860 $21,490 -6% Total Payout: $2,708 $27,804 $18,462 $19,420 $22,860 $21,490 -6% Materials and Supplies $47,740 $39,676 $41,726 $37,944 $42,704 $35,990 -15.7% Total Materials and
Supplies: $47,740 $39,676 $41,726 $37,944 $42,704 $35,990 -15.7% Contract Services $273,574 $242,686 $401,058 $559,799 $556,173 $627,672 12.9% Total Contract
Services: $273,574 $242,686 $401,058 $559,799 $556,173 $627,672 12.9% Repairs and
Maintenance $63,138 $32,608 $65,390 $47,700 $51,720 $44,700 -13.6% Total Repairs and
Maintenance: $63,138 $32,608 $65,390 $47,700 $51,720 $44,700 -13.6% Utilities $174,657 $197,512 $150,080 $165,050 $206,400 $153,009 -25.9% Total Utilities: $174,657 $197,512 $150,080 $165,050 $206,400 $153,009 -25.9% Other Expense $65,650 $65,020 $93,520 $65,377 $68,929 $48,455 -29.7% Total Other Expense: $65,650 $65,020 $93,520 $65,377 $68,929 $48,455 -29.7% Debt Service $0 $53 $53 $30 $30 $30 0%
Total Debt Service: $0 $53 $53 $30 $30 $30 0%
Capital Outlay $0 $0 $0 $15,339 $15,339 $0 -100%
Total Capital Outlay: $0 $0 $0 $15,339 $15,339 $0 -100% Total Expense Objects: $1,008,043 $998,817 $1,555,498 $1,399,279 $1,379,923 $1,400,181 1.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 96

11.a
Packet Pg. 274 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Organizational Chart
The chart below shows the organizational structure of the Public Works and Engineering Department.

Craig Scott
Director of Public Works
and Engineering
[email protected]
Al Martinnoni
Public Works Supervisor
Trevor Brown
Maintenance II
Grant Comini
Maintenance I
Susan Wise
Maintenance II
Colin Devlin
Maintenance I
Brianna Steel
PT Engineering Tech
Henry Babits
PT Engineering Tech
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 97

11.a
Packet Pg. 275 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fiscal Year 2022/23 Project Accomplishments
Complete
2023 Pavement Rehabilitation
2023 Pavement Preservation
Old Redwood Highway Traffic Flow Improvements Project
Loretto & Marsh to McGinnis Pathway Resurfacing
Pocket Park Improvements
Bicycle Pedestrian Safety Improvements
Bench Installation at ORH and 116 Pedestrian Plaza
Altman Acres LLAD Streetscape Refurbishment
2020 Street Construction and Improvements (aka Quickstrike) West Sierra Ave Sewer Replacement
Annual Main Flushing
Commerce Blvd Emergency Sewer Replacement
Well 1a/Well 3 Treatment Renewal and Replacement
Dance Studio Water Damage Repairs
Police/City Hall Station Fleet EV Charging Station
Tree removals City ROW near Vets Park, Cypress Tank
Traffic Signal Upgrades at E Cotati and Lancaster, Adrian Dr, Santero Wy Replaced Mast Arm S/E Corner Hwy 116 and ORH
Replaced Failed Booster pump motor Well 1a
Replaced City Hall Sewer Lateral
Repair of Athena Statue base
On-Going
Kotate Park Improvements
Park and Ride Replacement
City Hall/Civic Center Window Replacement & Paint
Commerce Gateway Signage
Putnam Park Improvements
Highway 116/West Cotati Ave Intersection Safety Improvements Redwood Drive and Cypress Avenue Pavement Rehabilitation SCADA Water and Sewer
EV Stations La Plaza Park
Veronda Falletti Ranch Barn
Unified Request Tracking
Fiscal Year 2023/24 Project Objectives
Continuation of All Projects Listed Above as On-Going
New Projects
2024 Street Preservation
Sunflower Park (Design)
Civic Center Parking Lot Improvements
Annual Bicycle Pedestrian Safety Improvements Project
Wastewater System Emergency Generator Project
Water "ATM" Project
Cypress Avenue Sewer Replacement
Asset Management, Unified Request Tracking
Departmental Goal #1: Provide safe and reliable water and sewer service
Provide safe and reliable water and sewer service,
operate and maintain the infrastructure proactively, and continue to meet or exceed all State and Federal regulatory requirements.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 98

11.a
Packet Pg. 276 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Enhance operational reliability by using automation to
provide daily water production and equipment run-time
reports and improve accessibility to the data by moving away from paper records.

Actual
FY
20/21
Actual
FY
21/22
Actual
FY
22/23
Goal
FY
22/23
Water Sewer Service Orders 649 752 563 500
State Agency Reporting
Without Comments Yes Yes Yes Yes
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 99

11.a
Packet Pg. 277 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Departmental Goal #2: Lower the future annual cost of street maintenance
Invest in strategic infrastructure to meet community
desires while lowering the future annual cost of street maintenance by rehabilitating roads in poor condition and maintaining those in fair to good condition.

Pavement Condition Index
(PCI)
Actual
2021
Actual
2022
Actual
2023 2
Actual PCI(a) 60 68 66
Target PCI(b) 65 66 66
Met Target? No Yes Yes
(a) StreetSaver Report March 2023.
(b) Source: Draft 5-Year Pavement CIP 2020-2024 10/1/2019 Departmental Goal #3: Provide excellent customer service to the public and development community
Provide excellent customer service to the public and
development community by maintaining City infrastructure records, providing clear instructions for Public Works
processes and permitting, and involving the public in
significant public works projects with effective public outreach.
37 Permits have been completed in the past 12 months to 4/13/2023 with an average duration between application and permit issuance of 27 days. The target is 21 days. Target was not met.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 100

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Packet Pg. 278 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Police Department
Michael Parish (he/him)
Chief of Police
Welcome to the Cotati Police Department. I am honored to be your Chief of Police.

Department Description
The women and men of our Police Department are committed to providing quality public safety services to our community. I am very proud of our dedicated employees and volunteers who, through our daily activities, are making a positive difference by enhancing police services and continuing the great quality of life in the City of Cotati. Our members of the Cotati Police Department are committed to being responsive to our community in the delivery of quality services. Recognizing our responsibility to maintain order, while affording dignity and respect to every individual. Our objective is to provide contemporary police services through a community partnership which promotes safe, secure neighborhoods, parks, roadways, recreation, shopping and commercial areas visited by all.

Moving forward, we will continue our focus on (1) being fair in processes, (2) being transparent in actions, (3) providing opportunity for voice, and (4) being impartial in decision making.

We will continue our community policing philosophy through personal outreach to stakeholders to remain proactive in reducing crime, increasing traffic safety, enhancing citizen and business engagement and overall wellbeing of the City. We will continue our focus of training on employee health and wellness, effective ways to engage people who are in mental health crisis, continue understanding implicit bias, enhance de-escalation tactics through equipment and training and collect Racial and Identity Profiling Act data. The Cotati Police Department will continue to become a progressive department looking for unconventional ways to build Trust and Legitimacy in our City.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 101

11.a
Packet Pg. 279 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (69.1%)
Contract Services (20.1%)
Other Expense (3.5%)
Utilities (2.9%)
Repairs and Maintenance (2.7%)
Payout (0.8%)
Materials and Supplies (0.5%)
Administrative Fee (0.3%)
Budgeted and Historical Expenditures by Expense Type
Millions
Capital Outlay
Debt Service
Administrative Fee
Materials and Supplies
Payout
Repairs and Maintenance
Utilities
Other Expense
Contract Services
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$2
$4
$6
$8
Expense Objects
Personnel Services
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 102

11.a
Packet Pg. 280 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Benefits $898,244 $943,392 $4,517,196 $936,200 $893,200 $928,330 3.9% Salaries $1,823,360 $1,975,365 $1,908,812 $2,297,370 $2,080,300 $2,539,130 22.1% Total Personnel
Services: $2,721,604 $2,918,757 $6,426,009 $3,233,570 $2,973,500 $3,467,460 16.6% Payout $37,708 $36,844 $62,726 $39,000 $68,565 $39,000 -43.1% Total Payout: $37,708 $36,844 $62,726 $39,000 $68,565 $39,000 -43.1% Materials and Supplies $30,540 $12,400 $23,227 $37,872 $29,972 $24,602 -17.9% Total Materials and
Supplies: $30,540 $12,400 $23,227 $37,872 $29,972 $24,602 -17.9% Contract Services $562,170 $660,787 $753,310 $884,549 $837,501 $1,010,482 20.7% Total Contract
Services: $562,170 $660,787 $753,310 $884,549 $837,501 $1,010,482 20.7% Repairs and
Maintenance $121,180 $151,765 $49,465 $65,000 $67,500 $133,900 98.4% Total Repairs and
Maintenance: $121,180 $151,765 $49,465 $65,000 $67,500 $133,900 98.4% Utilities $61,631 $69,242 $65,792 $68,550 $91,150 $148,025 62.4% Total Utilities: $61,631 $69,242 $65,792 $68,550 $91,150 $148,025 62.4% Other Expense $79,809 $91,245 $120,774 $167,184 $207,285 $176,853 -14.7% Total Other Expense: $79,809 $91,245 $120,774 $167,184 $207,285 $176,853 -14.7% Administrative Fee $7,067 $2,140 $9,559 $15,400 $4,100 $12,900 214.6% Total Administrative
Fee: $7,067 $2,140 $9,559 $15,400 $4,100 $12,900 214.6% Debt Service $0 $4,065 $4,065 $4,600 $4,600 $4,600 0%
Total Debt Service: $0 $4,065 $4,065 $4,600 $4,600 $4,600 0% Capital Outlay $14,160 $16,646 $55,456 $137,000 $137,000 $0 -100% Total Capital Outlay: $14,160 $16,646 $55,456 $137,000 $137,000 $0 -100% Total Expense Objects: $3,635,869 $3,963,892 $7,570,383 $4,652,725 $4,421,173 $5,017,822 13.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 103

11.a
Packet Pg. 281 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Organizational Chart
Current staffing at the police department consists of the following staff. The Chief of Police reports directly to the City Manager, Damien O'Bid.

Michael Parish
Chief of Police [email protected]
Lieutenant
(Vacant)
Sergeants (3)
Baudelia Gallo,
Paul Goodin, Tyler Wardle
Detective
Anthony Garber
Corporal (2)
Brian Deaton (K/9),
(Vacant)
Officers (6)
Ryan Sullivan, Jerry
Cunningham,
Casey Perry, Kai Parker
(Vacant 2)
Reserve Officers (1.5 FTE)
Michael Iturbe , (Vacant 2)
K-9 Officer
Remo
Motor Officer
Ryan Reinke
Volunteers / Cadets
Part Time and Seasonal 4
Dispatchers (5.6 FTE)
Kristen Ott, Christina
Montoya, Renee Harris
Michael Callen, Kristen
Abbott, Adrien McGoon
(PT)
Dispatcher/Data Analyst
(Vacant)
Katie Huldermann
Police Services Aide
[email protected]
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 104

11.a
Packet Pg. 282 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fiscal Year 2022/23 Accomplishments
Completed
Robust training on de-escalation, implicit bias, people in mental health crisis Regional participation in Response Program for people in mental health crisis (SAFE Team extended to 24/7 Service) and added SSUPD
Improved PD building cameras and storage of media
New intercom for dispatch to lobby
Pedestrian Safety Education and Enforcement
Public Safety Blood Drive
Vehicle, Pedestrian and Bicycle Safety Enforcement-LRSP - Developed Projects are On-Going Thomas Page Academy School Supply Drive
Coordinate Hi-Lo Evacuation Drill with RPDPS and SSUPD
Crime and Vehicle Accident Scene Mapping
Mid-Year Police Report
Deployed First Patrol All Electric Vehicle
CopLogic (Citizen Reporting Tool)
AB481 Equipment Resolution
SSU Dispatch Contract Extension
On-Going
Bola Wrap Upgrade with Training
5 Agency Mutual Aid Crime Scene/Investigation Training
Noise Abatement with Registered Meter (Coordinated with City Manager and Code Enforcement) Handheld Narcotics Detector (Fentanyl) with Training
Vehicle, Pedestrian and Bicycle Safety Enforcement
Fiscal Year 2023/24 Objectives
Continuation of all projects listed above as On-Going
New Projects
Electric Patrol Car In Car Camera paired with BWC
K9 Retirement and Replacement (Scent Tracking/Non-Attack) Hi-Lo Evacuation Drill with Scenario
Full Deployment BOLA Wrap
New Electric Patrol Cars and Systems Deployment
Pedestrian/Vehicle/Beat Focused Enforcement
Continued Training for De-Escalation, Implicit Bias, recognizing people in mental health crisis New FTE Dispatch Records/Data Analysis Support
SSU Internships/Equity Focus on Recruiting
PSAP (Dispatch) Equipment Upgrade
Continued community outreach (Beats Meetings, Thomas Page Academy, National Night Out, Coffee with a Cop etc.)
Support Research on Models of Civilian Oversight for Police RIPA Data Analysis with Recommendations
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 105

11.a
Packet Pg. 283 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Departmental Goal #1: Regional Collaboration to Address Mental Health and Unsheltered Crisis
Specialized Assistance For Everyone (SAFE)
Team
The SAFE Team provides three main services
to the community

1. Response to issues relating to mental health,
addiction and homelessness

2. Non-emergency response for people in need

3. Proactive and continued community outreach
Cotati, Rohnert Park and Sonoma State University
have partnered with a mobile mental health crisis
response team for our cities and the University. The
SAFE team began service November 1, 2021 starting
with twelve hour daily coverage from noon to
midnight. In January 2023, SAFE began a 24/7
response. SAFE modeled after the successful
Cahoots program in Eugene Oregon consists of a
mental health professional, resource advocate and
medic (nurse, paramedic or EMT).

SAFE works proactively to address low level issues
and provides preventative outreach to help ensure
individuals don’t end up needing a higher level of
care. SAFE can identify shelter options for the
homeless, mental health services for people in crisis,
resources to address addiction and provide health
care that does not meet the threshold of an
ambulance response.

When SAFE is not responding to calls-for-service they
conduct outreach to the homeless triaging their
medical status and providing shelter and counseling
information.

SAFE is intended to benefit everyone by keeping
police officers, firefighters and paramedics available
for appropriate emergencies.

If you observe someone experiencing mental health
issues or homelessness and you think SAFE is an
appropriate response call 707-792-4611 for nonemergencies or 911 for emergencies.

Departmental Goal #2: Engage to Improve Communication, Build Trust, and Reduce Racism
The Police Department, in conjunction with all City
Departments, will strive to seek community engagement to improve communication, build trust, and reduce racism in Cotati.

The Police Department will continue community
engagement through Coffee with a Cop, National Night Out, Thomas Page Academy outreach and other platforms.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 106

11.a
Packet Pg. 284 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) The Police Department will continue its Public Information efforts through social media and on the City Website. We will incorporate Neighborhood Level Programming through our
Officer Assigned Areas consisting of six (6) designated "beats" in our City.

Departmental Goal #3: Support Safe Roads and Neighborhoods, including Inviting Park Space, for the Community
The Police Department, in conjunction with all City
Departments, will continue to provide safe roads and
neighborhoods, including inviting parks and open spaces for the community to learn, play, and promote a healthy and active lifestyle.

During Fiscal Year 2020/21 the City initiated the Local Road Safety Plan (LRSP). The LRSP identified the top systemic collision patterns throughout the City and top collision locations. The LRSP was a joint effort by City Traffic
Engineers, Police and the public. This safety plan provides the City with a toolbox of countermeasures to address systemic collisions through future traffic designs and projects and directed traffic enforcement by our officers. The City will use the LRSP to make Cotati a safer community for vehicles, pedestrians and cyclists.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 107

11.a
Packet Pg. 285 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Recreation
Ashley Wilson (she/her)
Recreation Manager
Department Description
This department is used for funding recreation activities including, but not limited to, year-round classes and
programs, camps, trips and tours and special events.

Recreation staff also manages rentals and services for
City facilities, including City parks and City-owned
buildings.

Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (57.6%)
Contract Services (31%)
Other Expense (4.4%)
Utilities (3.9%)
Payout (1.2%)
Materials and Supplies (1.2%)
Repairs and Maintenance (0.4%)
Contributions (0.2%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 108

11.a
Packet Pg. 286 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Expense Type
Millions
Capital Outlay
Debt Service
Contributions
Repairs and Maintenance
Materials and Supplies
Payout
Utilities
Other Expense
Contract Services
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
The FY 21/22 increase is primarily due to the additional CalPERS Unfunded Liability payment that was made in January of 2022.

This department is fully funded with the use of Measure S Sales taxes and has been in development since the Citizens of Cotati brought it back to the Community when they overwhelmingly voted for Measure G the precursor to Measure S.

Expense Objects
Personnel Services
Benefits $29,605 $61,346 $300,240 $50,200 $49,610 $51,220 3.2% Salaries $156,045 $149,243 $179,940 $182,660 $212,680 $207,630 -2.4% Total Personnel
Services: $185,650 $210,589 $480,180 $232,860 $262,290 $258,850 -1.3% Payout $0 $12,171 $0 $5,100 $5,500 $5,360 -2.5%
Total Payout: $0 $12,171 $0 $5,100 $5,500 $5,360 -2.5%
Materials and Supplies $5,128 $4,304 $5,475 $5,104 $5,104 $5,342 4.7% Total Materials and
Supplies: $5,128 $4,304 $5,475 $5,104 $5,104 $5,342 4.7% Contract Services $73,153 $62,469 $99,190 $107,094 $116,912 $139,378 19.2% Total Contract
Services: $73,153 $62,469 $99,190 $107,094 $116,912 $139,378 19.2% Repairs and
Maintenance $12,346 $11,576 $0 $655 $0 $2,000 N/A
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 109

11.a
Packet Pg. 287 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Total Repairs and
Maintenance: $12,346 $11,576 $0 $655 $0 $2,000 N/A
Utilities $4,341 $4,968 $5,533 $5,700 $7,760 $17,659 127.6% Total Utilities: $4,341 $4,968 $5,533 $5,700 $7,760 $17,659 127.6% Other Expense $20,618 $9,697 $10,674 $17,386 $17,801 $19,641 10.3% Total Other Expense: $20,618 $9,697 $10,674 $17,386 $17,801 $19,641 10.3% Debt Service $0 $186 $186 $0 $0 $300 N/A
Total Debt Service: $0 $186 $186 $0 $0 $300 N/A
Capital Outlay $0 $0 $0 $14,590 $14,590 $0 -100%
Total Capital Outlay: $0 $0 $0 $14,590 $14,590 $0 -100% Contributions $0 $0 $0 $0 $0 $1,000 N/A
Total Contributions: $0 $0 $0 $0 $0 $1,000 N/A
Total Expense Objects: $301,236 $315,960 $601,239 $388,489 $429,957 $449,530 4.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 110

11.a
Packet Pg. 288 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Organizational Chart
The Recreation Department is managed by the City Managers Department and the Recreation Manager reports directly to the City Manager, Damien O'Bid. Most part-time seasonal staff are local high school students that are responsible for assisting with the implementation Camp Cotati. Camp activities include games, crafts, science, cooking, drama, and sports with an emphasis on skill development, cooperation, and promoting enthusiasm in camp activities.

Ashley Wilson
Recreation Manager
[email protected]
Kelly Patterson
Recreation Coordinator
[email protected]
Recreation Leaders
Seasonal PT (3-4)
Camp Director
Seasonal PT (Vacant)
Assistant Camp Director
Seasonal PT (Vacant)
Fiscal Year 2022/23 Project Accomplishments
Completed
Cotati Veteran's Hall Use Negotiations
Kotate Park Upgrade
On-Going
Veronda-Falletti Ranch Barn Design
Dogs on Leash Ordinance
Ad Hoc Committee Projects as Needed
Fiscal Year 2023/24 Project Objectives
Continuation of All Projects Listed Above as On-Going
New Projects
Veterans Hall Operations
Veronda-Falletti Barn Fundraising
Sunflower Park Preliminary Design
Departmental Goal #1: Expand Programing
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 111

11.a
Packet Pg. 289 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expand affordable and accessible programming and
events to increase community engagement, visitation to the City, and support local businesses.

Departmental Goal #2: Provide Safe and Inviting Parks
Provide safe and inviting park and open spaces for the
community to learn, play, and promote a healthy and
active lifestyle.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 112

11.a
Packet Pg. 290 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

FUND SUMMARIES
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 113

11.a
Packet Pg. 291 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) All Funds
This page is a summary of all of the City Operations as included within the budget book including enterprise funds like Water and Sewer. This is provided for informational purposes only as these funds are properly segregated and maintained.

Summary
The City of Cotati is projecting $31.93M of revenue (including transfers in and other sources) in FY2023, which represents a

30.6% increase over the prior year. Budgeted expenditures (including transfers out and other uses) are projected to increase by 54.5% or $14.95M to $43.92M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$10M
$20M
$30M
$40M
$50M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 114

11.a
Packet Pg. 292 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budget Summary by Fund
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 115

11.a
Packet Pg. 293 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenue by Fund
2024 Revenue by Fund
General (39.9%)
Capital Projects (28%)
Enterprise Funds (20.6%)
Special Revenue Funds (3.8%)
Debt Service (3%)
Internal Service Funds (1.7%)
Private Purpose Trust (1.5%)
Agency Fund (1.4%)
Bed Tax (0.01%)
Budgeted and Historical Revenue by Fund
Millions
Bed Tax
Agency Fund
Private Purpose Trust
Internal Service Funds
Debt Service
Special Revenue Funds
Enterprise Funds
Capital Projects
General
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$10
$20
$30
$40
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 116

11.a
Packet Pg. 294 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
The City Wide revenues and sources are developed using a combination of consulting support for Property Tax and Sales Tax forecasts, State governmental Detail Reports/Projections for certain special funds, as well as trend analysis based on historical and anticipated future factors, such as developments under construction or grant awards.

Projected 2024 Revenues by Source
Taxes (34.7%)
Transfers In (22.9%)
Charges for Services (21.3%)
Other Revenues (7.6%)
Grants (6.4%)
COPS GRANT-SLESA (2.2%)
Licenses, Permits & Franchises (2.1%)
Interfund Loan Payments (0.8%)
Other Agency (0.8%)
Debt Service (0.5%)
Budgeted and Historical Revenues by Source
Millions
Grey background indicates budgeted figures.

CDBG Grant Development Fees
Impact Fees Other Financing Sources
Other Income Recognized Obligation Payment Schedule (ROPS) Contributions Franchise Fees
Customer Fees PSAF PROP 172
Rents Debt Service
1/3
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
0 10
20 30
40 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 117

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Packet Pg. 295 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Fund
Significant expenditures across funds for Fiscal Year 2022/23 are investments in capital projects which is approximately $18.6M or a 198% increase from the Prior Year.
2024 Expenditures by Fund
General (44.5%)
Capital Projects (23%)
Enterprise Funds (20.5%)
Special Revenue Funds (5.6%)
Debt Service (2.5%)
Internal Service Funds (1.5%)
Private Purpose Trust (1.2%)
Agency Fund (1.1%)
Bed Tax (0.09%)
Budgeted and Historical Expenditures by Fund
Millions
Bed Tax
Agency Fund
Private Purpose Trust
Internal Service Funds
Debt Service
Special Revenue Funds
Enterprise Funds
Capital Projects
General
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$10
$20
$30
$40
$50
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 118

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Packet Pg. 296 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Personnel Services (21.8%)
Transfer Out (21.1%)
Capital Project (16%)
Contract Services (10.5%)
Debt Service (7.2%)
Wastewater Treatment (4.7%)
Capital Improvement Project (4.3%)
Capital Outlay (3.9%)
Other Expense (2%)
Economic Development (1.8%)
Water Usage (1.6%)
Utilities (1.6%)
Repairs and Maintenance (1.1%)
Budgeted and Historical Expenditures by Expense Type
Millions
Depreciation
Housing Subsidy
Housing Project
Disclosure Reports
Landscaping
Backflow
Bond Discount
Agency Fees
GSA Fees
Conservation
Contributions
Obligations
Administrative Fee
Materials and Supplies
Payout
Repairs and Maintenance
Utilities
Water Usage
Economic Development
Other Expense
Capital Outlay
Capital Improvement Project
Wastewater Treatment
Debt Service
Contract Services
1/2 FY2017
FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$-10
$0
$10
$20
$30
$40
$50
Please see digital budget book here  for expanded key of expense types included above.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 119

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Packet Pg. 297 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) General Fund
The General Fund is the City’s unrestricted source of revenues and expenditures; it is the largest government-type fund with a Fiscal Year 2022/23 year-end reserve estimated at $4.6 million.

The General Fund supports all non-enterprise departments and more than 50% of the City’s total personnel service costs. Elected and appointed officials, Recreation and Facilities, Planning and Community Development, Public Works (except water and sewer), and the Police Department are all dependent on the General Fund for their operations.

General Funds can be used for any municipal purpose, including the general operations of the City, and to fund basic City services such as police, park and street maintenance, and recreational services. Examples of revenue sources for General Funds include: property taxes, sales taxes, licenses and permits, rents, charges for services, investment earnings, and payments received from other governmental agencies.

This is a major fund for the City as it accounts for more than 10% of the City-Wide Revenues and Expenses during a Fiscal Year.

Summary
Total Operating Revenues for Fiscal Year 2023/24 are budgeted at $10.6M; a 2.4% increase over the fiscal Year 2022/23 adopted budget and a 5.1% decrease over the estimated actual revenues for Fiscal Year 2022/23. Comparing the adopted budget to the proposed budget, the increase is primarily due to moderate growth in tax revenues and other revenues. Comparing the proposed 2023/24 budget to the estimated actual for Fiscal Year 2022/23 the increase is primarily due to moderate growth in tax revenues and other revenues.

Total Operating Expenses for Fiscal Year 2022/23 are budgeted at $8.8M,a 3.4% increase over Fiscal Year 2021/22 adopted budget and a 31.7% decrease from the estimated actual. These increased costs are primarily due to increased staffing costs such as workers' comp insurance, health benefits, and pensions, as well as the increase in liability insurance due to large catastrophic claims hitting the global insurance market. Decreases from estimated actual are primarily due to a one time funding for the CalPERS unfunded pension liability.

Total Sources and Uses are primarily funding debt payments for the new debt service fund as well as interfund debt service receipts from the enterprise funds.

Transfers In to the General Fund are primarily for the Cops Grant's Fund to contribute back to the Police Department related activities. Transfers Out primarily fund government capital projects including streets and parks. The total transfers out for Fiscal Year 2022/23 are budgeted at $3.6M, a 1.5% decrease over Fiscal Year 2021/22 adopted budget, and a 37.2% decrease over the estimated Fiscal Year 2021/22 actual. We are proud to be able to fund significant projects in the upcoming year, so please refer to the capital improvement section of the budget book for the details on the projects that are planned near you.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 120

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Packet Pg. 298 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$5M
$10M
$15M
$20M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 121

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Packet Pg. 299 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24)

REVENUES
2019-2020
Total Activity
2020-2021
Total Activity
2021-2022
Total Activity
601- PROPERTY TAX $ 1,813,280 $ 1,773,535 $ 1,873,5
603- SALES TAX 5,001,563 5,837,741 6,230,4
604- OTHER TAX 509,572 668,954 723,6
606- LICENSE & FRANCHISE 546,010 623,563 686,8
607- RENTS 101,474 71,712 80
608- REVENUE - OTHER AGENCIES 189,454 200,751 107,
609- OTHER REVENUE 105,644 245,908 326,3
620- CHARGES FOR SVS 415,922 1,026,339 563,
650- INVESTMENT EARNINGS: 103,797 56,654 19,
660- CONTRIBUTIONS 16,986 10,643 19,
680- SPECIAL REVENUES 42,149 32,237 80,8
Total Operating Revenues $ 8,845,850 $ 10,548,036 $ 10,711,5

EXPENSES
CITY COUNCIL $ 123,145 $ 119,672 $ 174,6
CITY MANAGER 537,374 780,611 977,8
ADMINISTRATIVE SERVICES 221,593 314,145 482,
COMMUNITY DEVELOPMENT 674,085 730,836 1,143,7
PUB WORKS-COMBINED 1,008,043 1,030,107 1,555,4
POLICE 3,637,336 4,022,444 7,570,3
RECREATION 301,236 323,186 601,2
CODE COMPLIANCE 2,264 60,793 64,
Total Operating Expenses $ 6,505,077 $ 7,381,794 $ 12,569 Net Operating Revenues/(Expenses) $ 2,340,774 $ 3,166,243 $ (1,858,1 Other Sources/(Uses)
999- INTERFUND DEBT SERVICE $ - $ -
Transfers In/(Out)
670- TRANSFR IN & OTHR SOURCES $ 339,236 $ 219,431 $ 5,936,6 810-TRANSFERS OUT (2,630,461) (1,567,550) (4,144,4
Net Transfers In/Out $ (2,291,225) $ (1,348,119) $ 1,792, Net Fund Surplus/(Deficit) $ 49,549 $ 1,818,124 $ (65,9 Ending Fund Balance/Deficit: 7,302,014 9,120,138 9,054
Required Reserve: 1,626,269 1,845,448 3,142,4
Reserves in Excess: 5,675,745 7,274,689 5,911,7
Total Reserve % of Operating Expenses
112% 124% 72%
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 122

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Packet Pg. 300 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
This chart and supporting detail include the balance of transfers in from other funds in combination with other revenue sources. These funds are usually included after other sources and uses and not relied upon as direct receipts for general funds use and as such are not a part of managements evaluation for operating revenues.

Projected 2024 Revenues by Source
Taxes (82.9%)
Licenses, Permits & Franchises (5.2%)
Charges for Services (3.1%)
Other Revenues (2.6%)
Other Agency (1.9%)
Transfers In (1.9%)
Interfund Loan Payments (1.5%)
Budgeted and Historical Revenues by Source
Millions
Debt Service
Other Financing Sources
Contributions
Rents
Interfund Loan Payments
Transfers In
Other Agency
Other Revenues
Charges for Services
Licenses, Permits & Franchises
Taxes
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 123

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Packet Pg. 301 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenue Source
Taxes
Property Tax
PROP. TAX-CURRENT $559,887 $585,646 $622,186 $669,611 $669,611 $696,300 4% PROP. TAX-CURR YR
SUPPLEMENT $25,499 $21,010 $38,343 $0 $15,000 $15,200 1.3% PROP. TAX-UNSECURED $42,980 $42,842 $45,328 $20,354 $52,000 $55,000 5.8% PROP. TAX-PY SUPPLEMENTAL -$24 -$19 -$46 $0 $0 $0 0%
PROP. TAX-PY SEC/UNSEC $668 $700 $846 $0 $0 $0 0%
PROP. TAX-HOMEOWNER
EXEMP $8,229 $8,042 $7,955 $0 $1,158 $0 -100%
PROP. TAX-INCR RESID $460,357 $373,031 $392,894 $510,000 $510,000 $510,000 0% PROP. TAX-IN-LIEU OF VLF $715,055 $742,251 $764,208 $812,430 $818,270 $855,258 4.5% PROP TAX - OTHER $627 $30 $1,793 $0 $0 $0 0%
Total Property Tax: $1,813,280 $1,773,535 $1,873,508 $2,012,395 $2,066,039 $2,131,758 3.2% Sales Tax
SALES TAX $2,442,951 $2,883,312 $3,041,885 $3,020,000 $2,900,000 $2,969,000 2.4% SALES TAX-MEAS. A $0 $64 $3,809 $0 $0 $0 0%
SALES TAX-MEAS. G/S $2,558,612 $2,954,366 $3,184,731 $3,050,000 $3,140,000 $3,115,000 -0.8% Total Sales Tax: $5,001,563 $5,837,741 $6,230,425 $6,070,000 $6,040,000 $6,084,000 0.7% Other Tax
TRANSFER TAX $32,701 $54,440 $76,429 $41,000 $41,000 $52,000 26.8% CANNABIS-BUSINESS TAX $485,777 $592,014 $644,490 $710,000 $570,000 $600,000 5.3% CANNABIS-LICENSE FEE $0 $1,500 $2,750 $700 $3,050 $300 -90.2% CANNABIS-APPLICATION FEE $0 $21,000 $0 $0 $12,400 $0 -100%

CANNABIS-CASH TAX PYMNT
CHRG $174 $0 $0 $0 $0 $0 0%
Total Other Tax: $518,653 $668,954 $723,670 $751,700 $626,450 $652,300 4.1% Total Taxes: $7,333,496 $8,280,230 $8,827,602 $8,834,095 $8,732,489 $8,868,058 1.6% Interfund Loan Payments

INTERFUND LOAN PMTS
RECEIVED $0 $0 $0 $155,742 $155,742 $155,741 0%
Total Interfund Loan Payments: $0 $0 $0 $155,742 $155,742 $155,741 0% Licenses, Permits & Franchises
BUSINESS LICENSE $77,870 $82,873 $79,042 $82,000 $82,000 $80,000 -2.4% BUSINESS LICENSE LATE CHRG $2,844 $5,208 $3,793 $3,000 $7,000 $1,000 -85.7% FRANCHISE-ELECTRIC $63,486 $67,387 $69,734 $62,000 $71,000 $71,000 0% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2023
Estimate
vs.

FY2024
Proposed
Budget
(%
Change)
FY2023
Estimate
vs.

FY2024
Proposed
Budget
(%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 124

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Packet Pg. 302 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) FRANCHISE-GAS $19,988 $20,826 $24,004 $18,000 $25,000 $20,000 -20% FRANCHISE-CABLE TV $91,037 $88,644 $96,166 $86,000 $89,100 $89,000 -0.1% FRANCHISE-VIDEO SERVICE $7,764 $6,999 $2,966 $6,900 $6,900 $8,000 15.9% FRANCHISE-GARBAGE $283,021 $351,626 $411,100 $280,000 $280,000 $287,500 2.7% Total Licenses, Permits & Franchises: $546,010 $623,563 $686,807 $537,900 $561,000 $556,500 -0.8% Rents
RENTS-FACILITIES / PARKS $43,119 $5,360 $34,433 $30,000 $42,000 $30,000 -28.6% SPECIAL EVENT FEE $0 $0 $1,842 $0 $1,150 $0 -100%
RENTS-OTHER $38,356 $46,352 $43,839 $47,400 $47,400 $48,000 1.3% RENTS-SMART TRAIN $20,000 $20,000 $0 $0 $0 $0 0%
Total Rents: $101,474 $71,712 $80,114 $77,400 $90,550 $78,000 -13.9% Other Agency

DEPT OF TRANS HIGHWAY
RENTAL $216 $0 $0 $0 $0 $0 0%
MOTOR VEHICLE IN-LIEU $6,267 $5,525 $8,582 $5,800 $5,800 $6,500 12.1% STATE MANDATED COSTS SB90 -$1,566 $8,844 $4,981 $4,000 $4,000 $0 -100% SSU SAFETY CONTRACT SVCS. $184,536 $186,381 $93,654 $193,800 $193,865 $200,650 3.5% Total Other Agency: $189,454 $200,751 $107,218 $203,600 $203,665 $207,150 1.7% Other Revenues
CASH OVER / UNDER $14 $839 $168 $0 $0 $0 0%
REIMB $311 -$134 $583 $0 $90 $0 -100%
REIMB-RTRND CHECK FEE $25 $25 $0 $0 $0 $0 0%
REIMB-REMIF $0 $0 $6,145 $0 $15,000 $0 -100%
REV. OTHER $2,873 $18,696 $195,330 $0 $9,000 $0 -100%
REV. OTHER-BAD DEBT
RECOVERY $279 $0 $0 $0 $0 $0 0%
REV. OTHER-DAMAGE TO CITY
PROP $9,320 $19,268 $9,349 $0 $20,815 $0 -100%
REV. OTHER-DOC
RETRIEVAL/REPRO $53 $95 $1,245 $0 $1,500 $0 -100%
REV. OTHER-SALE OF FIXED
ASSET $450 $0 $0 $0 $0 $0 0%
REV. OTHER-GRATON
MITIGATION $15,282 $11,702 $16,048 $14,400 $12,808 $12,808 0% REV. OTHER -
REBATE/INCENTIVE $0 $0 $0 $0 $3,096 $0 -100%
REV. OTHER-EV CHARGING
STATION $3,897 $2,072 $4,313 $3,000 $2,400 $2,500 4.2%
INVESTMENT EARNINGS $88,741 $45,187 $19,298 $26,500 $30,000 $45,600 52% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2023
Estimate
vs.

FY2024
Proposed
Budget
(%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 125

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Packet Pg. 303 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) INVESTMENT EARNINGS-FMV $0 $60 $0 $0 $0 $0 0%
REIMB-ADMIN COSTS $4,727 $135,887 $8,036 $5,000 $17,000 $5,000 -70.6%

REIMB-MHP RENT
STABILIZATION $0 $562 $1,474 $0 $0 $0 0%
REIMBURSE ADMIN COSTS $26,529 $54,123 $16,419 $0 $7,000 $0 -100% REIMB-ADMIN COSTS $33,150 $20,380 $39,884 $20,000 $20,000 $20,000 0% VETS PARK LANDSCAPE REIMB $750 -$550 $250 $500 $2,300 $2,300 0% REIMB-ADMIN COSTS $26,920 $35,905 $66,923 $0 $15,000 $27,450 83% PLAN RECOVERY FEE $0 $0 $0 $0 $0 $15,740 N/A

REIMB-ADMIN COSTS -
ENTITLEMENTS $31,901 $56,298 $87,060 $20,000 $40,500 $91,500 125.9% REIMB-ADMIN COSTS $0 $93,011 $0 $0 $0 $0 0%
REIMB $0 $0 $0 $0 $275 $0 -100%
RECREATION - REV. OTHER -$75 $2,120 $0 $0 $0 $0 0%
CONTRACT CLASS REVENUE $42,149 $32,237 $80,885 $30,000 $62,000 $45,000 -27.4% CODE ENFORCEMENT $0 $54,750 -$6,426 $6,000 $500 $10,000 1,900% Total Other Revenues: $287,296 $582,535 $546,983 $125,400 $259,284 $277,898 7.2% Charges for Services

ENG PLN CHK-BLDG PERMIT
REV $3,734 $10,870 $19,176 $0 $15,500 $14,000 -9.7%
GRADING PLAN CHECK $1,150 $0 $640 $0 $1,500 $0 -100%

MAJOR ENCROACHMENT
PERMIT $0 $20,000 $0 $0 $15,000 $5,000 -66.7%
MINOR ENCROACH-NON-CONST. $765 $2,238 $6,049 $0 $1,570 $1,500 -4.5% MINR ENCROACH-CONST. $22,400 $50,560 $18,146 $25,000 $22,375 $20,000 -10.6% PROP. OWNR CONTR $27,439 $0 $0 $0 $0 $0 0%
REIMB-ADMIN COSTS $19,016 $8,735 $9,580 $5,000 $2,000 $5,000 150%

BLUEPRINT/MAP
REPRODUCTION $11 $78 $1,580 $50 $50 $50 0%
BUILDING PERMIT REVENUE $139,137 $413,526 $217,909 $165,000 $165,000 $165,000 0% BUILDING PLAN CHECK $1,870 $27,272 $31,439 $10,000 $10,000 $20,000 100% CBSC BUILDING STDS SB 1473 $43 $169 $36 $200 $200 $200 0% CERTIFICATE OF COMPLIANCE $0 $0 $670 $0 $0 $0 0%

CONDITIONAL USE PERMIT
REVIEW $750 $0 $0 $0 $0 $0 0%
ENERGY/TITLE 24 FEE $5,951 $27,413 $2,943 $10,000 $10,000 $3,000 -70% ENVIRO CTGRCL EXEMPTION $0 $0 $0 $2,000 $2,000 $0 -100%

GROWTH MANAGEMENT
REVIEW $175 $0 $1,200 $0 $0 $0 0%
INCREMENTAL FEE $7,399 $18,757 $7,508 $5,000 $5,000 $5,000 0% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2023
Estimate
vs.

FY2024
Proposed
Budget
(%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 126

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Packet Pg. 304 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) MISCELLANEOUS FEES $630 $150 $525 $0 $0 $0 0%
OUTSIDE PLAN REVIEW $32,823 $57,469 $23,869 $25,000 $25,000 $25,000 0% PLAN REVISION CHECKING $0 $690 $1,635 $0 $1,150 $0 -100% PRE/FINAL DESIGN REVIEW $6,512 $8,761 $8,762 $2,000 $6,200 $5,000 -19.4% SIGN PERMIT $40 $325 $1,000 $0 $0 $0 0%
STRONG MOTION FEE -$23 -$1,144 $42 $1,000 $500 $250 -50% TECHNOLOGY FEE $7,385 $23,136 $7,394 $5,000 $5,000 $5,000 0% TEMPORARY USE REVIEW $0 $0 $0 $2,000 $0 $0 0%
TREE REPLACEMENT FEE $370 $36,065 $1,325 $500 $1,050 $500 -52.4% ZONING RESEARCH LETTER $90 $135 $0 $0 $360 $200 -44.4%
Concept/Preliminary Development
Review $0 $0 $2,406 $2,500 $0 $3,986 N/A
POST REIMBURSEMENT $479 $0 $5,951 $1,000 $7,500 $3,500 -53.3% PERMIT-ALARM $2,301 $2,490 $2,560 $3,000 $2,200 $3,000 36.4% PERMIT-OTHER $545 $0 $0 $300 $300 $0 -100%
ANIMAL CONTROL $4,465 $7,095 $5,800 $4,500 $4,500 $5,000 11.1% IMPOUND/ABATEMENT/RELEASE $10,566 $6,440 $6,641 $9,000 $6,700 $6,000 -10.4% REPOSSESSION FEE $90 $190 $0 $0 $270 $0 -100%
SUBPOENA FEES $165 $0 $0 $0 $0 $0 0%
POLICECOPIES/REPRO/REPORTS $6,504 $2,451 $3,982 $6,000 $1,500 $1,500 0% FINGERPRINT REQUEST $884 $0 $0 $1,000 $0 $500 N/A
PARKING ENFORCEMENT $17,790 $6,055 $16,995 $10,000 $8,000 $8,500 6.3% DISTURBANCE-NOISE $500 $1,400 $0 $0 $0 $0 0%
TRAFFIC/CRIMINAL CODE FINES $39,425 $33,427 $36,735 $30,000 $30,000 $30,000 0% FINES & FORFEITURES $4,278 $1,666 $19 $0 $0 $0 0%
REV. OTHER $250 $777 $750 $0 $380 $0 -100%
Total Charges for Services: $365,909 $767,196 $443,266 $325,050 $350,805 $336,686 -4% Debt Service
OTHER INTEREST $15,056 $11,407 $419 $0 $0 $0 0%
Total Debt Service: $15,056 $11,407 $419 $0 $0 $0 0%
Contributions
CONTRIBUTIONS $6,805 $0 $1,732 $1,000 $500 $1,000 100%
CONTRIBUTIONS $3,795 $270 $0 $1,000 $0 $0 0%
CONTRIBUTIONS $1,500 -$304 $7,885 $1,000 $2,500 $2,500 0% SCHOLARSHIP FUNDING $297 $1,485 $671 $300 $300 $300 0%
SCHOLARSHIP AWARDS $0 $0 -$57 $0 -$300 -$300 0%
SPECIAL EVENTS REVENUE $4,589 $9,192 $8,953 $3,000 $9,000 $8,500 -5.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2023
Estimate
vs.

FY2024
Proposed
Budget
(%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 127

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Packet Pg. 305 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Total Contributions: $16,986 $10,643 $19,184 $6,300 $12,000 $12,000 0% Transfers In
OPER TRANS IN-GENL $339,236 $219,431 $5,936,630 $179,322 $906,493 $202,000 -77.7% Total Transfers In: $339,236 $219,431 $5,936,630 $179,322 $906,493 $202,000 -77.7% Total Revenue Source: $9,194,917 $10,767,467 $16,648,222 $10,444,809 $11,272,028 $10,694,033 -5.1% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2023
Estimate
vs.

FY2024
Proposed
Budget
(%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 128

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Packet Pg. 306 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Function
For all departments, increases for the FY 21/22 Estimate compared to the FY 21/22 Adopted Budget are primarily due to the additional CalPERS UAL payment that was made in January 2022.

Recreation Department — Increase in overall expenditure continues to follow historical trends since FY 18/19.

Police Department — Primary increase is due to increased insurance costs.

Public Works Department — Primary increases in budget are due to increased staffing and increased insurance costs.

Community Development Department — Primary increase is due to increased insurance costs, and to adjustments for personnel and contract services to meet both the code enforcement and building inspection services, which the department supports.

Administrative Services Department — Expenditures have increased compared with the prior year’s budget.

Increases are primarily due to additional staffing, insurance and allocated contract services.

City Manager Department — Projected staffing changes have reduced expenditures for personnel services.

These decreases are partially offset by increased other expenses related continued Economic Development and Public Information Services Initiatives.

City Council — Expenditures have remained consistent with prior year’s budget with the main increase due to the funding of retiree Healthcare, but offset by reductions in other expenses.

Budgeted Expenditures by Function
General Government (35%)
Police (34.5%)
Public Works (9.6%)
Community Development (7.7%)
City Manager (5.1%)
Administrative Services (3.5%)
Recreation (3.1%)
City Council (1.2%)
Code Enforcement (0.3%)
Allocated Departmental Expenditures:

Historically, Legal Services and Non-Departmental expenses were reported within separate departments within the general fund. However, as these services are utilized by all departments, these costs have now been reallocated to all departments using the proportional FTE. As such, there is no budgetary schedule provided herein.

General Government Expenditures represent the
General Fund Transfers to Other Governmental Funds:

There are various types of transfers related to other sources and uses of funds. For the budget presented, these transfers are not allocated to a department but rather shown as the general governmental expenditures. See the Capital Improvements section of the budget for further detail on the specific projects proposed within the City General Funds contributions. Most of the funding to be provided for Fiscal Year 2022/23 is only possible due to Measure S.

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 129

11.a
Packet Pg. 307 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Function
Millions
Legal Services
Non-Departmental
Public Information
Economic Development
Code Enforcement
City Council
Recreation
Administrative Services
City Manager
Community Development
Public Works
Police
General Government
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
Expenditures
General
Government $2,646,134 $1,577,751 $4,206,540 $3,696,655 $4,276,658 $5,081,236 18.8% City Council $123,145 $119,658 $174,632 $152,689 $184,461 $170,457 -7.6% City Manager $537,374 $772,383 $977,867 $645,775 $673,381 $741,811 10.2% Administrative
Services $221,593 $310,961 $482,146 $443,068 $443,274 $508,290 14.7% Non-Departmental $0 $0 $0 $809,974 $0 $0 0%
Community
Development $674,085 $720,162 $1,143,788 $1,064,569 $858,539 $1,115,760 30% Public Works $1,008,043 $998,817 $1,555,498 $1,399,279 $1,379,923 $1,400,181 1.5% Police $3,635,869 $3,963,892 $7,570,383 $4,652,725 $4,421,173 $5,017,822 13.5% Recreation $301,236 $315,960 $601,239 $388,489 $429,957 $449,530 4.6% Code Enforcement $2,264 $60,793 $64,157 $46,000 $78,090 $43,975 -43.7% Total Expenditures: $9,149,744 $8,840,375 $16,776,251 $13,299,223 $12,745,456 $14,529,062 14% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 130

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Packet Pg. 308 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
This chart and supporting detail include the balance of transfers out from the general fund as an expenditure. These funds are usually included after other sources and uses and not included within operating expenditures. Please see capital projects detail for more information on the use of these funds.

Budgeted Expenditures by Expense Type
Personnel Services (38.4%)
Transfer Out (35%)
Contract Services (17.6%)
Other Expense (2.9%)
Utilities (2.6%)
Repairs and Maintenance (1.5%)
Payout (0.7%)
Materials and Supplies (0.5%)
Budgeted and Historical Expenditures by Expense Type
Millions
Agency Fees
Capital Outlay
Debt Service
Contributions
Administrative Fee
Materials and Supplies
Payout
Repairs and Maintenance
Utilities
Other Expense
Contract Services
Transfer Out
Personnel Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$5
$10
$15
$20
$-5
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
% Change
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 131

11.a
Packet Pg. 309 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expense Objects
Personnel Services
Benefits $1,396,465 $1,514,079 $6,615,400 $1,508,550 $1,429,125 $1,455,850 -76.9% Salaries $2,843,989 $3,062,723 $3,186,624 $3,729,170 $3,514,587 $4,119,855 19.4% Total Personnel Services: $4,240,454 $4,576,802 $9,802,024 $5,237,720 $4,943,712 $5,575,705 -45.8% Payout $47,380 $95,876 $127,743 $105,480 $154,800 $107,770 -1.6% Total Payout: $47,380 $95,876 $127,743 $105,480 $154,800 $107,770 -1.6% Materials and Supplies $109,997 $77,248 $81,625 $88,860 $89,320 $76,762 -1.8% Total Materials and
Supplies: $109,997 $77,248 $81,625 $88,860 $89,320 $76,762 -1.8% Contract Services $1,232,847 $1,509,002 $1,685,827 $2,234,596 $2,055,370 $2,551,394 10.8% Total Contract Services: $1,232,847 $1,509,002 $1,685,827 $2,234,596 $2,055,370 $2,551,394 10.8% Repairs and Maintenance $236,618 $233,947 $115,371 $117,000 $120,520 $211,200 -56.3% Total Repairs and
Maintenance: $236,618 $233,947 $115,371 $117,000 $120,520 $211,200 -56.3% Utilities $261,389 $297,152 $245,669 $264,550 $333,210 $381,817 -15.1% Total Utilities: $261,389 $297,152 $245,669 $264,550 $333,210 $381,817 -15.1% Other Expense $297,250 $375,887 $301,689 $423,629 $461,807 $425,843 37.2% Total Other Expense: $297,250 $375,887 $301,689 $423,629 $461,807 $425,843 37.2% Administrative Fee $56,886 $53,674 $71,130 $63,480 $54,380 $75,280 -18.4% Total Administrative Fee: $56,886 $53,674 $71,130 $63,480 $54,380 $75,280 -18.4% Debt Service -$1,911 $11,855 $70,554 $816,404 $4,830 $8,180 8,603.7% Total Debt Service: -$1,911 $11,855 $70,554 $816,404 $4,830 $8,180 8,603.7% Capital Outlay $14,160 $16,646 $55,456 $225,849 $225,849 $7,875 N/A Total Capital Outlay: $14,160 $16,646 $55,456 $225,849 $225,849 $7,875 N/A Transfer Out $2,630,461 $1,567,550 $4,144,478 $3,696,655 $4,276,658 $5,081,236 204.4% Total Transfer Out: $2,630,461 $1,567,550 $4,144,478 $3,696,655 $4,276,658 $5,081,236 204.4% Contributions $24,214 $24,735 $74,684 $25,000 $25,000 $26,000 -3.8% Total Contributions: $24,214 $24,735 $74,684 $25,000 $25,000 $26,000 -3.8% Total Expense Objects: $9,149,744 $8,840,375 $16,776,251 $13,299,223 $12,745,456 $14,529,062 -5.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
% Change
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 132

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Packet Pg. 310 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for Fiscal Year 2022/23 is projected to decrease due to use of funds to stimulate significant capital projects during the year with over $4.5M in transfers out for said projects. The City will continue to maintain the required reserve of 25% of operating expenses.

Projections
Assigned Unassigned
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
$10M
FY2019 FY2020 FY2021 FY2022 FY2023 % Change $ Change
Fund Balance — — — — —
Unassigned $5,595,806 $5,391,045 $7,018,952 $4,264,059 $2,431,381 -43% $-1,832,678 Assigned $1,654,384 $1,910,969 $1,818,206 $3,219,883 $2,198,149 -31.7% $-1,021,734 Total Fund Balance: $7,250,190 $7,302,014 $8,837,158 $7,483,942 $4,629,530 -38.1% $-2,854,412 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 133

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Packet Pg. 311 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Enterprise
Funds
(Water/Sewer)
This page is provided as a summary of the enterprise funds for the City, which includes both the Operating and Capital Funds for both Water and Sewer Services provided to the Community. This is for presentational purposes only and the funds are strictly segregated within the financial system.

Summary
The City of Cotati is projecting $5.52M of revenue in FY2024, which represents a 11.3% increase over the prior year. Budgeted expenditures are projected to decrease by 13.5% to $6.67M in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$2.5M
$5M
$7.5M
$10M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 134

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Packet Pg. 312 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenue by Fund
Revenues are primarily derived from fees for services. These fees are subject to independent evaluations with Rate Studies.

The City was engaged in a new rate study during Fiscal Year 2021/22 to evaluate the appropriate rates to be applied for services. The rates will be in effect for the next 5 years. 2024 Revenue by Fund
Sewer Operating Fund (56.3%)
Water Operating (41.4%)
Sewer Capital Reserve (2.2%)
Water Capital Fund (0.1%)
Budgeted and Historical Revenue by Fund
Millions
Water Capital Fund
Sewer Capital Reserve
Water Operating
Sewer Operating Fund
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$2
$4
$6
$8
Sewer Operating
Fund $2,602,763 $2,667,644 $2,831,090 $3,067,000 $2,890,300 $3,109,270 10% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 135

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Packet Pg. 313 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Sewer Capital
Reserve $721,808 $192,562 $299,486 $641,787 $593,787 $122,569 423.6% Water Operating $1,929,407 $2,137,127 $1,995,039 $2,198,000 $2,166,000 $2,288,800 6.2% Water Capital
Fund $234,555 $92,732 $335,409 $6,700 $5,000 $6,700 -98% Total: $5,488,533 $5,090,065 $5,461,024 $5,913,487 $5,655,087 $5,527,339 11.3% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
Expenditures by Fund
Expenditures within the operating funds include all the cost to provide services to the utility users including personnel, insurance, cost of water/wastewater treatment, equipment, technological systems, bank fees, etc. Capital Funds are used to support infrastructure improvements and maintenance. See the detail under the expenditure by expense type below. 2024 Expenditures by Fund
Sewer Operating Fund (53.8%)
Water Operating (32.3%)
Sewer Capital Reserve (10.4%)
Water Capital Fund (3.5%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 136

11.a
Packet Pg. 314 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Fund
Millions
Water Capital Fund
Sewer Capital Reserve
Water Operating
Sewer Operating Fund
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$2
$4
$6
$8
$10
Sewer Operating
Fund $2,679,484 $3,098,568 $3,262,577 $3,562,353 $3,500,660 $3,593,524 6.2% Sewer Capital
Reserve $252,243 $341,312 $388,345 $1,250,000 $1,185,000 $695,000 537.8% Water Operating $1,685,804 $1,993,792 $1,761,769 $2,672,636 $2,834,406 $2,156,666 25.3% Water Capital
Fund $400,817 $306,254 $304,999 $808,900 $196,105 $232,500 276.2% Total: $5,018,348 $5,739,926 $5,717,689 $8,293,888 $7,716,171 $6,677,690 40.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 137

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Packet Pg. 315 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Wastewater Treatment (22.9%)
Personnel Services (20.9%)
Debt Service (16%)
Capital Outlay (13.9%)
Contract Services (9.5%)
Water Usage (8%)
Other Expense (3%)
Utilities (2%)
Repairs and Maintenance (1.9%)
Payout (0.8%)
Budgeted and Historical Expenditures by Expense Type
Millions
Transfer Out
Depreciation
Administrative Fee
Backflow
GSA Fees
Conservation
Materials and Supplies
Payout
Repairs and Maintenance
Utilities
Other Expense
Water Usage
Contract Services
Capital Outlay
Debt Service
Personnel Services
Wastewater Treatment
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$-5
$-2.5
$0
$2.5
$5
$7.5
$10
Expense Objects
Personnel Services $1,308,111 $1,426,942 $1,607,213 $1,337,950 $1,295,179 $1,395,460 7.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 138

11.a
Packet Pg. 316 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Payout $12,333 $76,172 $64,134 $55,290 $67,150 $53,140 -20.9% Materials and
Supplies $54,386 $25,575 $25,530 $29,428 $25,928 $30,236 16.6% Contract Services $320,106 $348,512 $368,904 $475,336 $588,394 $635,254 8% Repairs and
Maintenance $86,991 $125,174 $73,839 $137,750 $117,750 $123,800 5.1% Utilities $104,334 $113,397 $90,072 $91,350 $115,700 $131,439 13.6% Other Expense $72,305 -$342,338 $40,520 $168,884 $239,854 $203,616 -15.1% Administrative Fee $27 -$4,211 $650 $30 $30 $30 0%
Debt Service $904,210 $901,391 $989,337 $1,718,571 $1,718,571 $1,065,474 -38% Capital Outlay $83,131 $736,086 $109,597 $2,200,050 $1,434,680 $927,500 -35.4% Depreciation $650,346 $541,597 $564,975 $0 $0 $0 0%
Water Usage $475,192 $602,082 $453,872 $600,000 $580,000 $531,300 -8.4% Backflow $11,418 $12,406 $16,580 $17,000 $3,605 $5,000 38.7% GSA Fees $0 $0 $5,252 $0 $12,700 $15,000 18.1%
Wastewater
Treatment $885,435 $1,142,028 $1,250,570 $1,420,000 $1,482,840 $1,531,641 3.3% Conservation $50,023 $35,113 $56,644 $42,250 $33,790 $28,800 -14.8% Total Expense
Objects: $5,018,348 $5,739,926 $5,717,689 $8,293,888 $7,716,171 $6,677,690 -13.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 139

11.a
Packet Pg. 317 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Sewer
Operating
Fund 404
The goal of the Sewer Division is to: Protect the health and welfare of the community by insuring the continuous, uninterrupted operation of the wastewater collection and transmission system. Provide appropriate maintenance and repair of wastewater collection and transmission systems and appurtenances.

This is a major fund for the City, as it accounts for more than 10% of the City-wide Revenues and Expenses during a fiscal year.

Summary
The City of Cotati is projecting $3.10M of revenue in FY2024, which represents a 7.6% increase over the prior year. Budgeted expenditures are projected to increase by 2.7% or $3.50 K to $3.59M in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$1M
$2M
$3M
$4M
Revenues by Source
Revenues are generated based on the sewer usage as multiplied by the sewer usage rate as well as the base service charges.

Projections for revenues are based on the known rate increases as well as historical trends for usage.

The City's multiyear rate study was adopted and put into place during FY2022. For more information please see our City website here .

City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 140

11.a
Packet Pg. 318 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Revenues by Source
Millions
Impact Fees
Debt Service
Other Revenues
Charges for Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Revenue Source
Other Revenues $141,530 $25,059 $27,314 $5,000 $5,300 $5,000 -5.7% Charges for
Services $2,393,211 $2,569,085 $2,778,779 $3,062,000 $2,885,000 $3,104,270 7.6% Impact Fees $19,250 $73,500 $17,750 $0 $0 $0 0%
Debt Service $48,772 $0 $7,247 $0 $0 $0 0%
Total Revenue
Source: $2,602,763 $2,667,644 $2,831,090 $3,067,000 $2,890,300 $3,109,270 7.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 141

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Packet Pg. 319 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Increases in Operating Expenses are primarily due to the increasing cost of treatment charges.

Budgeted Expenditures by Expense Type
Wastewater Treatment (42.6%)
Debt Service (26.7%)
Personnel Services (19.4%)
Contract Services (6.3%)
Other Expense (2%)
Repairs and Maintenance (1.3%)
Utilities (0.8%)
Payout (0.7%)
Materials and Supplies (0.2%)
Budgeted and Historical Expenditures by Expense Type
Millions
Transfer Out
Administrative Fee
Capital Outlay
Conservation
Materials and Supplies
Payout
Utilities
Repairs and Maintenance
Other Expense
Contract Services
Personnel Services
Debt Service
Wastewater Treatment
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$1
$2
$3
$4
Expense Objects
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 142

11.a
Packet Pg. 320 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Personnel Services $628,053 $702,373 $793,654 $667,690 $636,649 $696,370 9.4% Payout $6,167 $37,848 $31,781 $27,180 $33,575 $26,150 -22.1% Materials and
Supplies $6,089 $11,700 $7,496 $7,212 $7,212 $7,612 5.5% Contract Services $133,876 $131,416 $150,219 $181,602 $178,900 $224,938 25.7% Repairs and
Maintenance $45,879 $48,152 $30,733 $45,000 $25,000 $45,300 81.2% Utilities $13,207 $15,407 $15,271 $14,850 $19,200 $27,376 42.6% Other Expense $69,996 $99,002 $35,257 $79,142 $85,182 $73,132 -14.1% Administrative Fee $6 $146 $607 $0 $0 $0 0%
Debt Service $890,776 $890,082 $946,989 $1,032,102 $1,032,102 $961,005 -6.9% Capital Outlay $0 $20,415 $0 $87,575 $0 $0 0%
Wastewater
Treatment $885,435 $1,142,028 $1,250,570 $1,420,000 $1,482,840 $1,531,641 3.3% Total Expense
Objects: $2,679,484 $3,098,568 $3,262,577 $3,562,353 $3,500,660 $3,593,524 2.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Fund Balance
The fund balance continues to exceed the required 33% reserve requirement as set out by council resolution. We will continue to monitor the reserves to ensure the stability of this fund for our community into the future.

Projections
Unassigned Assigned
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
FY2019 FY2020 FY2021 FY2022 FY2023 % Change $ Change
Fund Balance — — — — —
Total Fund Balance: $3,266,926 $3,154,927 $2,813,586 $2,258,113 $1,734,000 -23.2% $-524,113 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 143

11.a
Packet Pg. 321 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) FY2019 FY2020 FY2021 FY2022 FY2023 % Change $ Change
Unassigned $2,436,439 $2,269,429 $1,842,895 $1,174,347 $596,351 -49.2% $-577,996 Assigned $830,487 $885,498 $970,691 $1,083,766 $1,137,649 5% $53,883 Total Fund Balance: $3,266,926 $3,154,927 $2,813,586 $2,258,113 $1,734,000 -23.2% $-524,113 City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 144

11.a
Packet Pg. 322 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Sewer
Capital
Fund 405
This fund is used to account for capital projects and infrastructure needs to support the ongoing operations for our sewer customers.

Summary
The City of Cotati is projecting $122.69K of revenue in FY2024, which represents a 79.4% decrease over the prior year.

Budgeted expenditures are projected to decrease by 41.4% or $1.19M to $0.67M in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 145

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Packet Pg. 323 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenues for FY2023 were calculated assuming (1) Charges for Services have a 5% increase (calculation of the rate increases offset by reduced usage), (2) Connection Fees follow the change consistent with the historical average and (3) Debt proceeds are significantly higher due to the full payoff of the remaining $552K interfund loan from the Water Fund.

Budgeted and Historical Revenues by Source
Millions
Impact Fees
Transfers In
Other Revenues
Charges for Services
Debt Service
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.2
$0.4
$0.6
$0.8
$1
$1.2
Revenue Source
Other Revenues $5,290 $1,431 $1,318 $3,000 $5,000 $3,000 -40% Charges for
Services $36,567 $36,567 $36,567 $36,567 $36,567 $15,100 -58.7% Impact Fees $666,517 $143,256 $252,455 $50,000 $0 $0 0% Debt Service $13,434 $11,309 $9,147 $552,220 $552,220 $104,469 -81.1% Total Revenue
Source: $721,808 $192,562 $299,486 $641,787 $593,787 $122,569 -79.4% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 146

11.a
Packet Pg. 324 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
The Sewer Fund continues strategic capital projects after the major investment in the Laguna Bypass Sewer Replacement Project in FY2019. For FY2023, the City is planning to focus on the West Sierra Avenue Sewer Replacement, system repairs and maintenance, including inflow and infiltration (I&I) reduction projects, as well as investments in Phase 2 of the Sewer SCADA system.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Transfer Out
Contract Services
Other Expense
Depreciation
Wastewater Treatment
Capital Outlay
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$-6
$-4
$-2
$0
$2
$4
$6
Expense Objects
Other Expense -$68,267 -$609,702 $0 $0 $0 $0 0%
Debt Service $0 $0 $6,589 $0 $0 $0 0%
Capital Outlay $70,981 $702,232 $109,597 $1,250,000 $1,185,000 $695,000 -41.4% Depreciation $249,529 $248,782 $272,160 $0 $0 $0 0%
Total Expense
Objects: $252,243 $341,312 $388,345 $1,250,000 $1,185,000 $695,000 -41.4% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 147

11.a
Packet Pg. 325 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
This fund balance will fluctuate based on usage of funds for strategic capital projects. We will continue to evaluate and maintain the fund to meet future needs.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$-1000000
$0
$1M
$2M
$3M
$4M
$5M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 148

11.a
Packet Pg. 326 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Special
Revenue
Funds
What are Special Revenue Funds? Special Revenue Funds are a group of accounts established by a government for restricted use to ensure that certain revenue sources are used or earmarked only for their specific purpose. This Special Revenue Fund type may be used to account for the proceeds of specific revenue sources that are legally restricted or restricted by City Council policy for a specified purpose.

Departmental Oversight of Special Revenue Funds
Each special revenue fund is managed by departments within the City. Below is the summary of the special revenue funds by their managing department.

Summary
The City of Cotati is projecting approximately $0.88M of revenue in FY2023, which represents a 66.6% decrease over the prior year. Budgeted expenditures are projected to decrease by 59.7% or $1.57M to $1.47M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$1M
$2M
$3M
$4M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 149

11.a
Packet Pg. 327 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenue by Fund
2024 Revenue by Fund
Gas Tax (21.4%)
Public Safety (16.8%)
RMRA (16.1%)
In-Lieu-Inclusionary Hsng (10.8%)
Parks Measure M (8.7%)
MTC Street (7.8%)
Traffic Mitigation (5.5%)
Community Facilities Dist (3.9%)
K-9 Program (3.1%)
Park In Lieu (3.1%)
PEG (2%)
Bed Tax (0.4%)
Disability Access And Education
Revolving Fund (0.3%)
Disability Access And Education
Budgeted and Historical 2024 Revenue by Fund
Millions
CDBG
Lmd Assessment Districts
Linkage - Affordable Hsng
ARPA 2021
Disability Access And Education Revolving Fund
Bed Tax
PEG
Park In Lieu
K-9 Program
Community Facilities Dist
Traffic Mitigation
MTC Street
Parks Measure M
In-Lieu-Inclusionary Hsng
RMRA
Public Safety
Gas Tax
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
CDBG $240,000 $26,425 $331,464 $0 $0 $0 $0 0%
Gas Tax $207,998 $187,715 $171,601 $182,575 $219,200 $201,276 $208,620 5.1% MTC Street $60,000 $63,543 $70,584 $78,823 $79,700 $80,770 $76,500 -1.4% Traffic Mitigation $247,920 $14,939 $58,092 $357,980 $54,000 $1,000 $54,000 8% Name FY2020
Budgeted
FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2022 Est.
vs. FY2023
Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 150

11.a
Packet Pg. 328 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Park In Lieu -$136,200 $22,030 $73,287 $27,742 $26,000 $150 $30,000 -13.3% PEG $19,100 $20,021 $19,263 $19,930 $20,000 $20,050 $20,000 0% Public Safety $166,000 $175,995 $171,159 $199,514 $164,000 $172,120 $164,000 0% K-9 Program $5,000 $1,487 $4,851 $72 $13,840 $14,390 $30,340 88.6% In-Lieu-Inclusionary Hsng $110,000 $83,041 $69,389 $31,225 $67,499 $100,624 $105,568 0% Bed Tax $4,000 $2,775 $18,863 $2,084 $4,000 $500 $4,000 0% Parks Measure M $0 $90,269 $96,579 $109,948 $85,000 $85,400 $85,000 0% Community Facilities Dist $0 $0 $1,415 $28,511 $10,400 $36,780 $37,800 30% RMRA $127,700 $138,624 $139,093 $149,632 $135,000 $155,100 $157,500 0% Linkage - Affordable Hsng $0 $1,451 $770 $110,734 $0 $350 $0 -100% Disability Access And
Education Revolving Fund $2,500 $76,479 $3,068 $2,745 $2,500 $2,500 $2,500 0% Lmd Assessment Districts $0 $49,878 $0 $0 $0 $0 $0 0%
ARPA 2021 $0 $0 $0 $1,772,630 $0 $0 $0 -100%
Total: $1,054,018 $954,674 $1,229,478 $3,074,146 $881,139 $871,010 $975,828 -66.6% Name FY2020
Budgeted
FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023
Adopted
Budget
FY2023
Estimate
FY2024
Proposed
Budget
FY2022 Est.
vs. FY2023
Adop. (%
Change)
Revenues by Source
Projected 2024 Revenues by Source
Taxes (42.2%)
Other Revenues (26.3%)
COPS GRANT-SLESA (10.2%)
Interfund Loan Payments (6.9%)
PSAF PROP 172 (6.6%)
Transfers In (3.1%)
Debt Service (2.4%)
Franchise Fees (2%)
Charges for Services (0.3%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 151

11.a
Packet Pg. 329 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Revenues by Source
Millions
CDBG Grant
Development Fees
Contributions
Other Income
Charges for Services
Franchise Fees
Debt Service
Transfers In
PSAF PROP 172
Interfund Loan Payments

COPS GRANT-SLESA
Other Revenues
Taxes
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Revenue Source
Taxes $406,518 $356,962 $401,324 $398,000 $403,856 $411,620 3.1% Interfund Loan
Payments $0 $0 $0 $67,499 $67,499 $67,499 0%
Franchise Fees $19,877 $19,177 $19,882 $20,000 $20,000 $20,000 0% PSAF PROP 172 $60,057 $62,866 $75,848 $64,000 $72,000 $64,000 0% Other Revenues $288,185 $292,502 $542,218 $215,300 $167,640 $256,800 0% Charges for
Services $3,007 $2,971 $2,706 $2,500 $2,500 $2,500 0%
CDBG Grant $11,450 $331,464 $1,772,630 $0 $0 $0 -100%
COPS GRANTSLESA $115,492 $107,807 $123,539 $100,000 $100,000 $100,000 0% Development Fees $0 $0 $110,410 $0 $0 $0 -100%
Debt Service $33,677 $50,878 $25,517 $0 $23,125 $23,069 0% Contributions $1,437 $238 $72 $0 $550 $0 0%
Transfers In $14,975 $4,612 $0 $13,840 $13,840 $30,340 88.6% Total Revenue
Source: $954,674 $1,229,478 $3,074,146 $881,139 $871,010 $975,828 -66.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 152

11.a
Packet Pg. 330 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted Expenditures by Expense Type

89.3%

9.3%
1%

0.3%

0.05%

0.03%
Transfer Out
Contract Services
Other Expense
Contributions
Materials and Supplies
Administrative Fee
Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Personnel Services
Repairs and Maintenance
Utilities
Landscaping
Capital Outlay
Housing Subsidy
Capital Project
Housing Project
Administrative Fee
Materials and Supplies
Contributions
Other Expense
Contract Services
Transfer Out
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Expense Objects
Materials and
Supplies $677 $868 $767 $840 $840 $840 0%
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 153

11.a
Packet Pg. 331 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Total Materials and
Supplies: $677 $868 $767 $840 $840 $840 0%
Contract Services $273,336 $49,144 $117,311 $116,578 $62,619 $164,000 -39.4% Total Contract
Services: $273,336 $49,144 $117,311 $116,578 $62,619 $164,000 -39.4% Utilities $10,489 $0 $0 $0 $0 $0 0%
Total Utilities: $10,489 $0 $0 $0 $0 $0 0%
Other Expense $28,848 $17,053 $17,203 $15,500 $15,500 $18,500 -38% Total Other Expense: $28,848 $17,053 $17,203 $15,500 $15,500 $18,500 -38% Landscaping $8,357 $0 $0 $0 $0 $0 0%
Total Landscaping: $8,357 $0 $0 $0 $0 $0 0%
Administrative Fee $412 $12 $245 $0 $500 $500 0%
Total Administrative
Fee: $412 $12 $245 $0 $500 $500 0%
Debt Service $0 $0 $37,118 $0 $0 $0 0%
Total Debt Service: $0 $0 $37,118 $0 $0 $0 0%
Transfer Out $812,902 $750,254 $2,592,596 $1,329,122 $1,451,800 $1,580,193 -61.1% Total Transfer Out: $812,902 $750,254 $2,592,596 $1,329,122 $1,451,800 $1,580,193 -61.1% Contributions $4,789 $4,882 $12,980 $5,200 $5,240 $5,600 15.6% Total Contributions: $4,789 $4,882 $12,980 $5,200 $5,240 $5,600 15.6% Housing Subsidy $0 $0 $250,000 $0 $0 $0 0%
Total Housing
Subsidy: $0 $0 $250,000 $0 $0 $0 0%
Capital Project $26,425 $290,583 $0 $0 $0 $0 0%
Total Capital Project: $26,425 $290,583 $0 $0 $0 $0 0%
Housing Project $62,204 $27,208 $8,878 $0 $0 $0 0%
Total Housing Project: $62,204 $27,208 $8,878 $0 $0 $0 0% Total Expense Objects: $1,228,438 $1,140,005 $3,037,098 $1,467,240 $1,536,499 $1,769,633 -59.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 154

11.a
Packet Pg. 332 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Grants Fund
Fund 201
This fund is designed to account for the construction of projects that utilize Federal, State, regional, and local grants funds other than CDBG. City Staff applies for and receives competitive funding grants for various City projects that meet specific criteria.

Summary
The City of Cotati is projecting $5.85M of revenue in FY2024, which represents a 5.3% increase over the prior year. Budgeted expenditures are projected to increase by 6.7% to $5.48M in FY2024. For more detail please see the Capital Improvements section, and the Appendix.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$2M
$4M
$6M
$8M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 155

11.a
Packet Pg. 333 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Projected 2024 Revenues by Source
Transfers In (62%)
Grants (29.4%)
COPS GRANT-SLESA (8.5%)
Budgeted and Historical Revenues by Source
Millions
Other Revenues
CDBG Grant

COPS GRANT-SLESA
Grants
Transfers In
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$1
$2
$3
$4
$5
$6
$7
Revenue Source
Other Revenues $38,489 $66,584 $23,321 $0 $0 $0 0%
CDBG Grant $675,000 $500,891 $0 $1,277,900 $1,077,900 $0 -100% COPS GRANTSLESA $29,833 $171,368 $147,157 $50,000 $0 $500,000 N/A Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 156

11.a
Packet Pg. 334 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Transfers In $384,778 $202,232 $102,492 $4,110,000 $4,310,000 $3,629,214 -15.8% Grants $0 $0 $0 $0 $164,601 $1,719,914 944.9%
Total Revenue
Source: $1,128,100 $941,074 $272,970 $5,437,900 $5,552,501 $5,849,128 5.3% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
Expenditures by Expense Type
The City has elevated the priority of investments in streets infrastructure as well as City buildings and parks. See the Capital Improvements section of the budget for more detailed information about specific projects programed in Fiscal Year 2022/23.

Budgeted Expenditures by Expense Type
Capital Project (89.5%)
Economic Development (10.3%)
Other Expense (0.2%)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 157

11.a
Packet Pg. 335 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Budgeted and Historical Expenditures by Expense Type
Millions
Transfer Out
Capital Improvement Project
Other Expense
Economic Development
Capital Project
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$1
$2
$3
$4
$5
$6
$7
Expense Objects
Other Expense $0 $0 $0 $0 $112,421 $11,464 -89.8%
Economic
Development $29,833 $312,749 $142,569 $160,000 $90,000 $600,000 566.7% Capital Project $1,098,267 $36,527 $74,446 $5,277,900 $5,277,900 $5,237,664 -0.8% Capital Improvement
Project $0 $123,678 $55,955 $0 $0 $0 0%
Total Expense Objects: $1,128,100 $472,954 $272,970 $5,437,900 $5,480,321 $5,849,128 6.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 158

11.a
Packet Pg. 336 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) CDBG
Fund 202
Community Development Block Grant funds are administered by the County and may be used for projects that benefit low and moderate income residents or increase accessibility. The funding is used to improve accessibility or remove barriers to accessibility in public facilities, streets, and parks.

Summary
The City of Cotati has completed the grants projects for this fund and as such is not budgeting any revenue or expenditures for FY2024. We will continue to look for more CDBG grant opportunities for projects within the City.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$100K
$200K
$300K
$400K
Fund Balance
The fund balance remains constant at $76 as the capital projects supported by this grant have now completed.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$20
$40
$60
$80
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 159

11.a
Packet Pg. 337 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 160

11.a
Packet Pg. 338 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) MTC Street
Fund 204
This fund is utilized for revenues received for transportation and streets programs and funded by the Metropolitan Transportation Commission (MTC) or the Sonoma County Transportation Authority (SCTA). The MTC is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. In November of 2004, Sonoma County passed the Traffic Relief Act (Measure M) which provides 0.25% sales tax that is used to maintain local streets, accelerate the widening of Hwy 101, restore and enhance transit services, support the development of passenger rail services and build safe bicycle and pedestrian routes. The Sonoma County Transportation Authority (SCTA) administers the sales tax receipts and distributions of the Sonoma County Measure M revenue.

Summary
The City of Cotati is projecting $76,500 of revenue in FY2024, which represents a 5.3% decrease over the prior year.

Budgeted expenditures are projected to be $75,000, as the City will be utilizing funds towards streets projects during FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$50K
$100K
$150K
$200K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 161

11.a
Packet Pg. 339 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Measure M Streets is derived from a regional sales tax and as such the revenue projections are generated based on sales tax trends and known economic factors that are impacting regional sales or tax law.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Taxes
FY2017
FY2018
FY2019FY2020
FY2021
FY2022FY2023FY2024
$0
$0.02
$0.04
$0.06
$0.08
$0.1
Revenue Source
Taxes $62,862 $70,455 $78,778 $79,700 $80,700 $76,500 -5.2% Other
Revenues $681 $129 $45 $0 $70 $0 -100%
Total Revenue
Source: $63,543 $70,584 $78,823 $79,700 $80,770 $76,500 -5.3% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 162

11.a
Packet Pg. 340 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Measure M Streets is utilized for the maintenance and refurbishment of our local roads and bicycle safety projects. As such, all expenditures are related to transfers out to the capital projects funds that account for the expenditures for such projects.

There are no projected expenditures for FY2023
Budgeted and Historical Expenditures by Expense Type
Millions
Transfer Out
FY2018FY2019FY2020FY2021FY2022FY2024
$0
$0.05
$0.1
$0.15
$0.2
Expense Objects
Transfer Out $104,970 $65,000 $80,000 $0 $0 $75,000 N/A Total Expense
Objects: $104,970 $65,000 $80,000 $0 $0 $75,000 N/A
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 163

11.a
Packet Pg. 341 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is to be increased to $79,700 as the City will be utilizing funds from the bond issuance to support new and existing streets projects.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 164

11.a
Packet Pg. 342 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Gas Tax
Fund 203
Funds are received from City of Cotati's share of the Highway User Tax collected by the State from gasoline sales. The Highway Users Tax is also known as the "Motor Vehicle Fuel Tax" and "Gasoline Excise Tax". Proceeds are restricted to the operation and maintenance of city streets.

Summary
The City of Cotati is projecting $208.6K of revenue in FY2024, which represents a 3.6% increase over the prior year.

Budgeted expenditures are projected to increase by 46.6% from $140.2K to $205.6K in FY2024 in support of funding local streets projects.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$100K
$200K
$300K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 165

11.a
Packet Pg. 343 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
The revenues for this fund are derived from add-on Highway User Taxes collected by the State from gasoline sales. The rates for the add-on taxes are disclosed on the Californian department of tax and fee administration site here . Estimates for revenues are derived using the California Local Government Finance Almanac. This consulting firm provides a useful summary of the local streets and road estimates and how they are derived here . Historically the estimates provided by this firm have been deemed fairly accurate and reliable for budgeting purposes.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Taxes
FY2017
FY2018
FY2019FY2020
FY2021
FY2022FY2023
FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
Revenue Source
Taxes $177,781 $171,276 $182,518 $218,900 $200,976 $208,320 3.7% Other
Revenues $9,934 $325 $56 $300 $300 $300 0%
Total Revenue
Source: $187,715 $171,601 $182,575 $219,200 $201,276 $208,620 3.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 166

11.a
Packet Pg. 344 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
These funds are to be used for road maintenance and rehabilitation and as such, the expenditures are primarily made up of transfers to the capital projects funds that hold the total cost of the capital projects being built during a fiscal year. Other expenditures include the annual contributions to the SCTA.

Budgeted and Historical Expenditures by Expense Type
Millions
Contract Services
Contributions
Transfer Out
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
Expense Objects
Transfer Out $211,088 $163,819 $171,151 $135,000 $135,000 $200,000 48.1% Contributions $4,789 $4,882 $12,980 $5,200 $5,240 $5,600 6.9% Total Expense
Objects: $215,877 $168,701 $184,131 $140,200 $140,240 $205,600 46.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 167

11.a
Packet Pg. 345 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is to be increased to about $89K as the City builds up reserves through increased anticipated revenues, which will then be used to support future streets projects as intended for these special revenues funds.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 168

11.a
Packet Pg. 346 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Traffic
Mitigation
Fund 205
Funds are received from development and used for street improvements, as specified in the fee program. The fees collected in this program allow the City to construct transportation impacts identified in its Capital Improvement Program (CIP).

Summary
The City of Cotati is projecting $54K of revenue in FY2024, which represents a 5,300% increase over the prior year. Budgeted expenditures are projected to increase by 69% from $434.8K to approximately $735K in FY2024, as it is strategically utilized for streets and pedestrian safety projects around the City.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$200K
$400K
$600K
$800K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 169

11.a
Packet Pg. 347 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
These funds are derived from developments based on the projected impact on our roads caused by additional traffic flows.

Budgeted and Historical Revenues by Source
Millions
Other Income
Other Revenues
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.2
$0.3
$0.4
Revenue Source
Other
Revenues $14,939 $58,092 $357,980 $54,000 $1,000 $54,000 5,300% Total Revenue
Source: $14,939 $58,092 $357,980 $54,000 $1,000 $54,000 5,300% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 170

11.a
Packet Pg. 348 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Contract Services
Transfer Out
FY2017FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.2
$0.4
$0.6
$0.8
Expense Objects
Debt Service $0 $0 $6,253 $0 $0 $0 0%
Transfer Out $19,052 $142,581 $180,345 $434,800 $434,800 $735,000 69% Total Expense
Objects: $19,052 $142,581 $186,598 $434,800 $434,800 $735,000 69% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 171

11.a
Packet Pg. 349 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is anticipated to be reduced by $380.8K or 68.5% as the retained fund balance is being utilized to support the Old Redwood Highway Traffic Flow program as well as other traffic safety projects along Highway 116 in the City.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 172

11.a
Packet Pg. 350 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Park In-Lieu Fund 206
Funds are received from development permits, and used for park improvements and development, as specified in the fee program.

Summary
The City of Cotati is projecting $30K of revenue in FY2024, which represents an increase over the prior year estimated actuals. Budgeted expenditures are projected to decrease by 37.9% from $145K to $90K in FY2024 due to use of funds in FY2023 towards the Kotate Park Project.

11.a
Packet Pg. 351 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenues for the Park In-Lieu funds are derived from development and are projected based on existing development projects that have started construction, and as such revenues are more certain, they can be reasonably calculated. The revenues projected for FY2023 represent the remaining expected balance from Kessing Ranch as development nears completion.

Budgeted and Historical Revenues by Source
Millions
Other Income
Other Revenues
FY2017
FY2018
FY2019FY2020
FY2021
FY2022FY2023
FY2024
$0
$0.02
$0.04
$0.06
$0.08
Revenue Source
Other
Revenues $22,030 $73,287 $27,742 $26,000 $150 $30,000 19,900% Total Revenue
Source: $22,030 $73,287 $27,742 $26,000 $150 $30,000 19,900% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 174

11.a
Packet Pg. 352 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Expenditures for this fund are transfers out to the Capital Projects Funds where the parks projects are expended. For FY2023 funds are expected to be utilized for the Kotate Park Improvement Project.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Transfer Out
FY2017FY2018FY2019FY2020FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
Expense Objects
Debt Service $0 $907 $0 $0 $0 0%
Transfer Out $181,830 $31,584 $145,000 $145,000 $90,000 -37.9% Total Expense
Objects: $181,830 $32,491 $145,000 $145,000 $90,000 -37.9% Name FY2020
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed Budget
(% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 175

11.a
Packet Pg. 353 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is anticipated to be reduced by $119K or 98.3% as the retained reserves are utilized for parks projects within the City.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 176

11.a
Packet Pg. 354 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) PEG Fees
Fund 208
Public Education and Government Access (PEG) grant funding are special funds received by the City to support public, educational and government transparency by broadcasting public meetings.

Summary
The City of Cotati is projecting $20K of revenue in FY2024, which is a decrease of 2% compared to the prior year. Budgeted expenditures are projected to stay consistent with the prior year.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$10K
$20K
$30K
$40K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 177

11.a
Packet Pg. 355 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
PEG revenues are derived from Franchise Fees collected from video service providers holding state-issued franchises to operate within the City. These estimated revenues are derived based on historical trends.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Franchise Fees
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.005
$0.01
$0.015
$0.02
$0.025
Revenue Source
Franchise Fees $19,877 $19,177 $19,882 $20,000 $20,000 $20,000 0% Other
Revenues $144 $86 $48 $0 $50 $0 -100%
Total Revenue
Source: $20,021 $19,263 $19,930 $20,000 $20,050 $20,000 -0.2% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 178

11.a
Packet Pg. 356 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Expenditures for this fund are typically for equipment upgrades or replacement as well as contract services for local broadcasting of meetings and other public information.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Capital Outlay
Other Expense
Contract Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.01
$0.02
$0.03
$0.04
Expense Objects
Contract
Services $2,415 $1,333 $0 $16,000 $16,000 $16,000 0%
Other Expense $13,218 $12,553 $12,553 $4,000 $4,000 $4,000 0% Debt Service $0 $0 $233 $0 $0 $0 0%
Total Expense
Objects: $15,633 $13,887 $12,787 $20,000 $20,000 $20,000 0% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 179

11.a
Packet Pg. 357 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is projected to remain unchanged from the FY2022 fund balance..

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10K
$20K
$30K
$40K
$50K
$60K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 180

11.a
Packet Pg. 358 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Public Safety
Fund 211
The Citizens Option for Public Safety (COPS) program provides funding to local agencies for the purpose of public safety. The funds are to supplement and not supplant existing funding for front line services. This fund also includes other Public Safety related grants.

Summary
The City of Cotati is projecting $164K of revenue in FY2024, which is consistent with the prior years adopted budget.

Budgeted expenditures are projected to decrease by 4.7% to $164K in FY2024. All funds are transfered to the General Fund to support police operations ni line with the special revenues.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$50K
$100K
$150K
$200K
$250K
$300K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 181

11.a
Packet Pg. 359 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
The Public Safety Fund receives revenues from both Prop 172 and well as the Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Account (SLESA) Grants. Proposition 172 is a 1/2 cent sales that is in support of local public safety functions across all of California's cities and counties. As this is sales tax derived, we utilize our sales tax consultants to assist in estimate creation for the anticipated receipts for each fiscal year. The COPS grant is provided from State General Funds to local counties and cities in order to support local law enforcement. A summary of these special revenues is available here . Estimates on the annual funding available are calculated based on historical trends as well as projections received by the State.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
PSAF PROP 172

COPS GRANT-SLESA
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
Revenue Source
PSAF PROP 172 $60,057 $62,866 $75,848 $64,000 $72,000 $64,000 -11.1% Other Revenues $447 $485 $128 $0 $120 $0 -100%
COPS GRANTSLESA $115,492 $107,807 $123,539 $100,000 $100,000 $100,000 0% Total Revenue
Source: $175,995 $171,159 $199,514 $164,000 $172,120 $164,000 -4.7% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 182

11.a
Packet Pg. 360 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
These special revenues are intended to support the operations of the local police safety program and as such are included within the budget as transfers out to the General Fund which maintains the full costs of operations for the Police Department.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Personnel Services
Materials and Supplies
Transfer Out
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
Expense Objects
Debt Service $0 $0 $218 $0 $0 $0 0%
Transfer Out $160,000 $190,000 $164,000 $179,000 $215,000 $170,000 -20.9% Total Expense
Objects: $160,000 $190,000 $164,218 $179,000 $215,000 $170,000 -20.9% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 183

11.a
Packet Pg. 361 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is estimated to be $307. This fund balance is expected to remain low as the funding is to be used to support current police services.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$25K
$50K
$75K
$125K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 184

11.a
Packet Pg. 362 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) K-9 Program
Fund 212
This fund accounts for funds received from private donations that are utilized for the Police Department K-9 program that provides for police officers safety, narcotics enforcement, and community relations.

Summary
The City of Cotati is projecting $30.3K of revenue needs in FY2024, which represents a 88.6% increase over the prior year.

These revenues are derived primarily from general fund transfers-in of Measure S to support the K-9 program. For fiscal year 2024 the City is looking to train and deploy its first scent hound. Budgeted expenditures are also projected to increase by 111.92% to $30.3K to purcahse and train the new K-9 in FY2024.

11.a
Packet Pg. 363 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
This fund is primarily funded by contributions from local businesses and citizens in order to support the K-9 program at the Police Department. Due to the passing of Measure G and now it's replacement, Measure S, there are now transfer balances from the general fund that supplement funds needed to pay for the training and supplies needed for our current K-9 Remo, and our future scent tracking dog.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Contributions
Transfers In
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.005
$0.01
$0.015
$0.02
$0.025
$0.03
$0.035
Revenue Source
Other
Revenues $50 $0 $0 $0 $0 $0 0%
Contributions $1,437 $238 $72 $0 $550 $0 0%
Transfers In $0 $4,612 $0 $13,840 $13,840 $30,340 88.6% Total Revenue
Source: $1,487 $4,851 $72 $13,840 $14,390 $30,340 88.6% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2022 Est. vs.

FY2023 Adop. (%
Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 186

11.a
Packet Pg. 364 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
This fund pays for the expense related to the K-9 program including ongoing training, veterinarian visits and supplies.

Budgeted and Historical Expenditures by Expense Type
Millions
Materials and Supplies
Other Expense
Contract Services
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.005
$0.01
$0.015
$0.02
$0.025
$0.03
$0.035
Expense Objects
Materials and
Supplies $556 $868 $767 $840 $840 $840 0%
Contract Services $613 $663 $897 $1,500 $1,500 $15,000 900% Other Expense $4,230 $4,500 $4,650 $11,500 $11,500 $14,500 26.1% Total Expense
Objects: $5,399 $6,031 $6,314 $13,840 $13,840 $30,340 119.2% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 187

11.a
Packet Pg. 365 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
As contributions to the fund decreased during COVID-19, so too has the fund balance. We will continue to maintain this fund for those who wish to make supporting donations to the program in support of Remo our K-9 Officer.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10K
$2.5K
$5K
$7.5K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 188

11.a
Packet Pg. 366 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) In-Lieu
Inclusionary
Housing
Fund 216
Funds are received from development and used for providing affordable housing.

This fund continues to be a major fund as the Assets held by the fund are significant and will be utilized for funding appropriate housing projects going forward.

Summary
The City of Cotati is projecting $105.5K of revenue in FY2024, which is a 4.5% increase from the prior year. The City is not projecting any budgeted expenditures for FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$100K
$200K
$300K
$400K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 189

11.a
Packet Pg. 367 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenues for the Inclusionary Housing Fund are primarily derived from developments in order to support more affordable housing projects/development. Additionally, the fund supported an inter-fund loan to the Sewer Fund and, as such, has increased revenues based on interest earnings on that loan. The projected revenues for FY2024 are estimated based on known development projects as well as the debt service of the interfund loan.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Debt Service
Interfund Loan Payments
FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.025
$0.05
$0.075
$0.1
$0.125
$0.15
Revenue Source
Interfund Loan
Payments $0 $0 $0 $67,499 $67,499 $67,499 0%
Other Revenues $49,363 $18,510 $5,708 $0 $10,000 $15,000 50% Debt Service $33,677 $50,878 $25,517 $0 $23,125 $23,069 -0.2% Total Revenue
Source: $83,041 $69,389 $31,225 $67,499 $100,624 $105,568 4.9% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 190

11.a
Packet Pg. 368 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Expenditures for this fund are primarily for supporting affordable housing development projects as well as housing subsidy costs.

Budgeted and Historical Expenditures by Expense Type
Millions
Transfer Out
Contract Services
Housing Project
Debt Service
Housing Subsidy
FY2017FY2019FY2020FY2021FY2022
$-0.05
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
$0.35
Expense Objects
Contract
Services $0 $11,463 $6,075 $0 $0 $0 0%
Debt Service $0 $0 $22,619 $0 $0 $0 0%
Housing
Subsidy $0 $0 $250,000 $0 $0 $0 0%
Housing Project $62,204 $27,208 $8,878 $0 $0 $0 0%
Total Expense
Objects: $62,204 $38,671 $287,572 $0 $0 $0 0%
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 191

11.a
Packet Pg. 369 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for this fund makes it a significant fund for the City. No significant change is anticipated for FY2023, but it is subject to change based on strategic projects that may develop over the coming fiscal year.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 192

11.a
Packet Pg. 370 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Excess Bond
Proceeds
Fund 219
This Fund is used to account for excess funds available from previously issued bonds.

It is used for strategic one-time investments for economic development.

Summary
The City of Cotati is not projecting any revenues as this fund was generated based on historical one-time receipts. As funding continues to be used for strategic economic development projects the expenditures are projected to increase by 209% or $39K to $128K in FY2024.

11.a
Packet Pg. 371 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Other Expense
Contract Services
FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
Expense Objects
Contract
Services $242,139 $33,006 $104,202 $89,000 $41,419 $128,000 209% Debt Service $0 $0 $1,783 $0 $0 $0 0%
Total Expense
Objects: $242,139 $33,006 $105,985 $89,000 $41,419 $128,000 209% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 194

11.a
Packet Pg. 372 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is estimated to be $405. This fund balance is expected to remain low as the funding is to be used for strategic economic development projects.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 195

11.a
Packet Pg. 373 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Community
Facilities
District
Fund 220
To account for funds received to provide enhanced services to designated Community Facilities Districts (CFDs) in the City.

Summary
This fund represents new assessment fees on new developments to be used to supplement the additional funding requirements for maintaining services. As new development projects are completed, additional revenues are anticipated to increase as well as the correlating expenditures for transfers out to the general funds departments supporting the additional needs of the community. Current budgeted expenditures relate to the contract services used to maintain the assessment districts information and calculations of appropriate independent costs modeling for collections.

11.a
Packet Pg. 374 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Administrative Fee
Contract Services
Transfer Out
FY2020FY2021FY2022FY2023FY2024
$0
$0.01
$0.02
$0.03
$0.04
Expense Objects
Contract
Services $2,045 $2,679 $6,137 $10,078 $3,700 $5,000 35.1% Administrative
Fee $0 $12 $245 $0 $500 $500 0%
Debt Service $0 $0 $191 $0 $0 $0 0%
Transfer Out $0 $0 $0 $322 $50,000 $32,000 -36%
Total Expense
Objects: $2,045 $2,691 $6,574 $10,400 $54,200 $37,500 -30.8% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 197

11.a
Packet Pg. 375 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance is anticipated to remain at zero as revenues are provided to recover the initial costs for setting up these districts.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$-6000
$-5000
$-4000
$-3000
$-2000
$-1000
$0
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 198

11.a
Packet Pg. 376 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Road
Maintenance
Rehabilitation
Administration
Fund 221
The Road Maintenance & Rehabilitation Administration (RMRA) is a fund used to account for funding received from the State related to Senate Bill 1 - The Road Repair and Accountability Act of 2017. This new fuel tax, which began on November 1, 2017, is to be used to fund local street and road maintenance and rehabilitation projects including traffic signals, and drainage improvements.

Summary
The City of Cotati is projecting $157.5K of revenue in FY2024, which is a 1.5% increase from the prior year. Budgeted expenditures are also projected to remain constant with revenues and increase to $157.5K to fund specific sections of street improvement projects within the City in FY2024.

11.a
Packet Pg. 377 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenue for this fund is represents additional new gas excise tax as well as vehicle registration tax for electric vehicles.

Expectations on the revenues available from these funds are projected based on the same criteria as the Gas Tax Fund with additional support provided here .

Budgeted and Historical Revenues by Source
Millions
Other Revenues
FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.025
$0.05
$0.075
$0.1
$0.125
$0.15
$0.175
Revenue Source
Other
Revenues $138,624 $139,093 $149,632 $135,000 $155,100 $157,500 1.5% Total Revenue
Source: $138,624 $139,093 $149,632 $135,000 $155,100 $157,500 1.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 200

11.a
Packet Pg. 378 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
This fund is used for a specific streets project as approved by the State Department of Finance in advance of each budget year. As the City receives a minimal amount of funding it is typically included within the scope of work for a more significant streets improvement project, and therefore the expenditures are noted as a transfer out to the capital project fund where the project is being completed.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Transfer Out
FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.025
$0.05
$0.075
$0.1
$0.125
$0.15
$0.175
Expense Objects
Debt Service $0 $0 $146 $0 $0 $0 0%
Transfer Out $127,701 $150,001 $135,000 $135,000 $182,000 $158,193 -13.1% Total Expense
Objects: $127,701 $150,001 $135,146 $135,000 $182,000 $158,193 -13.1% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 201

11.a
Packet Pg. 379 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance for FY2023 is anticipated to remain constant at $13,108, as the funding is to be used for ongoing current streets projects.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10K
$20K
$30K
$40K
$50K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 202

11.a
Packet Pg. 380 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Bed Tax
Fund 222
Bed Tax is a building permit fee which is required to be used for the acquisition, improvement, expansion and maintenance of public parks, playgrounds, open spaces, recreation facilities and community facilities.

Summary
The City of Cotati is projecting $4K of revenue in FY2024, which is consistent with the prior year adopted budget. Budgeted expenditures are projected to decrease from the adopted budget for the prior year but remain conssitant with the estimated final expenses at $30K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$10K
$20K
$30K
$40K
$50K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 203

11.a
Packet Pg. 381 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
Revenue generation for this fund is created based on permit fees paid for residential development and, as such, is projected based on estimates of developments in process.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Taxes
FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.005
$0.01
$0.015
$0.02
Revenue Source
Taxes $2,600 $18,700 $2,000 $4,000 $400 $4,000 900%
Other
Revenues $175 $163 $84 $0 $100 $0 -100%
Total Revenue
Source: $2,775 $18,863 $2,084 $4,000 $500 $4,000 700%
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 204

11.a
Packet Pg. 382 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
Expenses for this fund are primarily transfers out for capital projects for the improvements of local public parks, open space, or community facilities.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Transfer Out
FY2022FY2023FY2024
$0
$0.01
$0.02
$0.03
$0.04
$0.05
Expense Objects
Debt Service $336 $0 $0 $0 0%
Transfer Out $2,000 $40,000 $30,000 $30,000 0%
Total Expense Objects: $2,336 $40,000 $30,000 $30,000 0% Name FY2022 Actual FY2023 Adopted Budget FY2023 Estimate FY2024 Proposed Budget FY2023 Estimate vs. FY2024 Proposed Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 205

11.a
Packet Pg. 383 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance is projected to decrease $36K or 99.4% as it is being used to fund part of the Kotate Park Improvement Project.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10K
$20K
$30K
$40K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 206

11.a
Packet Pg. 384 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Parks
Measure M
Fund 225
Parks Measure M funds account for a one eighth cent sales tax that will support Sonoma County’s regional and city parks, and went into effect April 2019. It will provide dedicated funding for parks for 10 years.

Summary
The City of Cotati is projecting $85K of revenue in FY2024, which is consistent with the prior year. Budgeted expenditures are projected to decrease by 65.4% or $95K in FY2024.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2020 FY2021 FY2022 FY2023 FY2024
$0
$50K
$100K
$150K
$200K
$250K
$300K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 207

11.a
Packet Pg. 385 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
The revenues projections for FY2023 are derived based on projections obtained from the County of Sonoma.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Taxes
FY2020FY2021FY2022FY2023FY2024
$0
$0.1
$0.025
$0.05
$0.075
$0.125
Revenue Source
Taxes $90,260 $95,823 $109,530 $85,000 $85,000 $85,000 0% Other
Revenues $9 $756 $418 $0 $400 $0 -100%
Total Revenue
Source: $90,269 $96,579 $109,948 $85,000 $85,400 $85,000 -0.5% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 208

11.a
Packet Pg. 386 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
The City has accumulated funding for multiple years in order to invest those contributions towards a parks capital project.

In FY2023, the City anticipates using all funding received to date for the Kotate Park improvement project. New funds received in 2024 are to be used for the Sunflower Park Grant supported project.

Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Transfer Out
FY2020FY2021FY2022FY2023FY2024
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
Expense Objects
Debt Service $0 $0 $2,081 $0 $0 $0 0%
Transfer Out $8,261 $9,423 $55,887 $260,000 $260,000 $90,000 -65.4% Total Expense
Objects: $8,261 $9,423 $57,968 $260,000 $260,000 $90,000 -65.4% Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 209

11.a
Packet Pg. 387 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
Fund balance is decreasing due to use of funds for the capital projects.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 210

11.a
Packet Pg. 388 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Linkage
Afforable
Housing
Fund 223
A linkage fee is a fee levied by the City of Cotati on real estate developments to raise funds to help pay for the additional needs of the community that result from the additional development.

Summary
The City of Cotati is not projecting revenue for FY2024 as the receipts for these special revenues are generated based on significant new commercial development projects, of which there are none currently scheduled for the next fiscal year.

Additionally, there are no expenditures budgeted for FY2024. The City will continue to identify projects that can utilize these affordable housing funds.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$25K
$50K
$75K
$100K
$125K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 211

11.a
Packet Pg. 389 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The fund balance remains consistent with prior years as there are not significant revenues or expenditures scheduled for the up coming fiscal year.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$25K
$50K
$75K
$125K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 212

11.a
Packet Pg. 390 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Disability
Access &
Education
Revolving
Fund
Fund 250
The Disability Access & Education Revolving Fund is a legislation backed fund that is designed to allow the City of Cotati to improve accessibility for all of its residents.

Summary
The City of Cotati is projecting $2.5K of revenue in FY2024, which is consistent with the prior year. There are no budgeted expenditures in FY2024
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $0
$20K
$40K
$60K
$80K
$100K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 213

11.a
Packet Pg. 391 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Revenues by Source
The revenues for this fund are primarily California Disability Access and Education Fees, which are mandated by California Assembly Bill 1379. These fees are assessed on local business licenses and are used to increase disability access and compliance with construction-related accessibility requirements. Additionally, the fee assists local jurisdictions in supporting the Certified Access Specialist (CASp) Program and provides the Division of the State Architect (DSA) with funds to maintain oversight of the CASp program. See additional detail about SB1186 fees here .

Previously, revenues for the Parks Measure M were also coded to this fund, but have now been separately reported within their own Special Revenue Fund 225. See therein for details.

Budgeted and Historical Revenues by Source
Millions
Other Revenues
Taxes
Charges for Services
FY2018FY2019FY2020FY2021FY2022FY2023FY2024
$0
$0.02
$0.04
$0.06
$0.08
$0.1
Revenue Source
Taxes $73,014 $0 $0 $0 $0 $0 0%
Other Revenues $459 $97 $40 $0 $0 $0 0%
Charges for
Services $3,007 $2,971 $2,706 $2,500 $2,500 $2,500 0%
Total Revenue
Source: $76,479 $3,068 $2,745 $2,500 $2,500 $2,500 0%
Name FY2020
Actual
FY2021
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed
Budget (% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 214

11.a
Packet Pg. 392 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Expenditures by Expense Type
The City will continue to evaluate the best use of these funds in line with the intent of the program.

Budgeted and Historical Expenditures by Expense Type
Millions
Other Expense
Debt Service
FY2020FY2022
$0
$0.0025
$0.005
$0.0075
$0.01
$0.0125
Expense Objects
Other Expense $11,400 $0 $0 $0 $0 0%
Debt Service $0 $176 $0 $0 $0 0%
Total Expense
Objects: $11,400 $176 $0 $0 $0 0%
Name FY2020
Actual
FY2022
Actual
FY2023 Adopted
Budget
FY2023
Estimate
FY2024 Proposed
Budget
FY2023 Estimate vs.

FY2024 Proposed Budget
(% Change)
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 215

11.a
Packet Pg. 393 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) Fund Balance
The overall fund balance for FY2023 is projected to increase by 18.4% to $16.1K. The remaining fund balance for CASp programs will continue to accumulate to provide support for the disability access programs and development training.

Projections
Fund Balance
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5K
$10K
$15K
$20K
City of Cotati | Fiscal Year 2023/24 Preliminary Budget Page 216

11.a
Packet Pg. 394 Attachment: Proposed Budget FY 2023/24 [Revision 3] (Adoption of Cotati's Budget for FY 2023/24) ARPA 2021
Fund 226
On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA) was signed into law making available $350 billion through the State and Local Fiscal Recovery Funds (SLFRF) to assist states, tribal governments and local governments. The City became eligible for $1.7 million for Fiscal Year 2022/23 and applied all funds to replace lost public sector revenue according to the program.

Cotati City CouncilMay 23, 2023

Cotati City Council
May 23, 2023