Covina City Council
January 20, 2026

C:\Program Files\eSCRIBE\TEMP\17301254099\17301254099,,,Attachment C - Exhibit A.doc For activities that involve housing development and facility projects only, provide target dates (month-date-year) that correspond to identified milestones with regard to the completion of the activity. Activity schedule should correspond with the Expenditure deadlines assigned to each funding Year. (11) COMMENTS: Please provide any additional comments which you believe will assist LACDA staff in evaluating this project's eligibility.

ATTACHMENT D
RESOLUTION CC 2026-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, APPROVING THE REALLOCATION OF FUNDS FROM

PARTICIPATION IN THE LOS ANGELES URBAN COUNTY

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM FOR FYS
2023-2024 AND 2024-2025 TO THE HOMEOWNERSHIP

OPPORTUNITIES ASSISTANCE CATEGORY
WHEREAS, the City contracts with the Los Angeles Community Development Authority through the Urban County Program; and
WHEREAS, the PLHA Program provides permanent, ongoing funding dedicated to affordable housing development in the State of California; and WHEREAS, the City’s allocation for FY 2023-2024 was $175,602; and was approved by the Covina City Council on June 4, 2024, and whereas the allocation was reserved for a future affordable housing development project; and WHEREAS, the City’s allocation for FY 2024-2025 was $133,193; and was approved by the Covina City Council on February 18, 2025, and whereas the allocation was reserved for a future affordable housing development project; and WHEREAS, the City now desires to reallocate a total of $308,795 from the aforementioned Fiscal Years to a new qualified activity, Homeownership Opportunities Assistance, which will provide down payment assistance to income-qualified households seeking to purchase homes in the City of Covina.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct, and are incorporated herein and made an operative part of this Resolution.

SECTION 2. The City Council approves the reallocation of $308,795 in PLHA funds for FY 2023-2024 and FY 2024-2025 from the Affordable Housing Development category to the Homeownership Opportunities Assistance category.

SECTION 3. The City Manager or his designee is authorized to execute documents related to the Los Angeles Urban County Permanent Local Housing Allocation Program.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2026-12 Page 2 of 2
APPROVED and PASSED this 20th day of January, 2026.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, hereby certify that Resolution CC 2026-12 was adopted by the Covina City Council at a regular meeting of the City Council held this 20th day of January, 2026, and was approved and passed by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 20
Meeting: January 20, 2026
Title: Purchase Order Authorization to Purchase a Custom-built Food Trailer as a Component of the Covina Recreation Village Project
Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: Authorize the City Manager or his designee to approve a Purchase Order in the amount of $40,109.15 with Arete Food Trailers to purchase a new custom-built food trailer for the Covina Recreation Village Project.

EXECUTIVE SUMMARY/ BACKGROUND:

The Covina Recreation Village Project is a rehabilitation and adaptive reuse of the former Vita Pakt warehouse structure into a new indoor sports and recreation complex. The new facility will feature an indoor rock-climbing area, a library, and exterior amenities such as a dog park, playgrounds, and outdoor gathering spaces.

As part of this project, an Air-Stream Style food trailer design has been added to enhance the communal atmosphere. The trailer will be stationed at the westerly front of the Covina Recreation Village. The trailer will offer pre-packaged food, drinks and ice cream. This convenient snack option provides families and individuals with easy access to refreshments, eliminating the need to bring their own food.

DISCUSSION:

City staff have worked with Arete Food Trailers to design a custom-built food trailer, The StreamLiner.

The trailer size is 14.7 feet by 7 feet and the design is similar to an Air-Stream Style Trailer. The trailer will be equipped with refrigeration, a freezer and additional shelving to store pre-packaged food, drinks and ice cream.

If the Purchase Order is approved, Arete Food Trailers will begin production, which is estimated to take approximately four months. The proposed quote, included as Attachment A, covers all necessary components, including California Department of Housing and Community Development (HCD) insignia and the Los Angeles County Environmental Health Plan Check process required for inspection and licensing.

FISCAL IMPACT:

Funding for the custom-built food trailer will be made available by 2024/25 unspent appropriations in account 1010-4010-55100 from development agreement public benefit funds.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 21
Meeting: January 20, 2026
Title: Second Amendment to the Agreement between the City of Covina and Dunwright Painting and Coatings for Interior Painting as Tenant Improvements at 401 N.

Citrus Avenue
Presented by: Brian K. Lee, Deputy City Manager/Director of Community Development Alana Mantilla, Economic Development Manager
Recommendation: Approve the Second Amendment between the City of Covina and Dunwright Painting and Coating and Authorize the City Manager or his designee to and execute all related documents.

EXECUTIVE SUMMARY:

As part of the City’s Capital Improvement Program (“CIP”) budget, a project was included to create a shared workspace in the City’s downtown shopping district. Such effort is expected to enhance economic activity in the area and help to attract start-ups and small businesses and other entrepreneurs into the community. The project includes minor tenant improvements and the purchase of office furniture/equipment to convert a commercial building located at 401 N. Citrus Avenue into a 4,265 square foot shared office facility.

On April 19, 2022, the City Council approved an exchange agreement with Bently Real Estate to secure a no-cost eight (8) years, two (2) month lease for the subject property. The agreement was amended on September 5, 2023 to extend the performance period. In exchange, Bently Real Estate will receive approximately 416.9 lineal feet of Geneva Place to use as part of a larger mixed-use development project. Bently Real Estate is responsible for completing certain improvements at 401 N. Citrus to deliver the City a “warm shell”, which will then trigger the dedication of the Geneva Place right of way.

This includes installation of an elevator and an HVAC system among other items.

In April of 2022, the City published a Request for Qualifications (RFQ) seeking operational services for a co-working facility at 401 N. Citrus and evaluated the qualifications of respondents. The most qualified respondent was FoundrSpace LLC (“Operator”), and on August 1, 2023, the City Council approved a Management Agreement (“Agreement”) between the City and FoundrSpace LLC for their operation of a co-working facility. The Agreement detailed certain improvements that will be made by the City to the warm shell, which will bring the facility to a level of usability and habitability that will enable the Operator to begin operations.

To facilitate the interior painting of the facility as part of the tenant improvements, the City Council awarded a minor construction contract to Dunwright Painting and Coating for interior painting of the facility with an amount not to exceed $28,000. A First Amendment was approved by the City Council on September 16, 2025 meeting to add to the painting scope and thus increase the not to exceed amount to $41,000. A Second Amendment is now being requested which would modify insurance requirements to mirror other contracts of this magnitude, as well as to extend the term of the Agreement.

DISCUSSION:

The Management Agreement between the City and the Operator stipulates that the City will perform certain improvements to the building on a tiered system and within the allocated budget. Should there be additional funding after the City completes the physical building improvements from the Tier I category, funding may be used to pay for additional build out assistance, up to the amount set aside through the CIP. The proposed amendment updates the agreement by extending the contract term by approximately one month through June 30, 2026, with an option for one additional one-year extension not to exceed June 30, 2027, and by revising the insurance requirements to reduce the Commercial General Liability and Workers’ Compensation coverage limits consistent with the amended terms. The changes in insurance, from $2 million/$4 million in Commercial General Liability and from $2 million to $1 million in Workers’ Compensation, were approved by the City’s Human Resources Division as they are consistent with projects of this magnitude.

FISCAL IMPACT:

There is no impact to the General Fund. Funds are budgeted under account 4010-4000-55100- COWRK.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CITY OF COVINA AGREEMENT FOR

MINOR CONSTRUCTION AND MAINTENANCE SERVICES
This Agreement (“Agreement”) is dated May 6, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Dunwright Painting and Coatings, a sole proprietor (Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to perform interior surface preparation, priming, and painting for a two-story building and one-story building located at 401 N. Citrus Avenue.

B. Contractor represents that it is fully qualified to perform such work by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform this work in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through May 6, 2026 unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for one (1) additional one-year terms. In no event shall the contract be extended beyond May 6, 2027.

2. Compensation.

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum not to exceed Twenty-Eight Thousand Dollars ($28,000) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Contractor, unless the City Council and the Contractor Representative authorize the additional services in writing prior to Contractor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A (Scope of Work and Payment Schedule), or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

ATTACHMENT A

3. Contractor’s Work.

A. Scope of Services. Contractor shall construct and install all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule) and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. City may request, in writing, changes in the Scope of Work to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Enrique Garza, Owner (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Work under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Work on the Effective Date and shall perform all Work by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Work under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Work required under this Agreement. All of the Work required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Work. Contractor shall determine the means, methods, and details by which Contractor’s personnel will perform the Work under this Agreement.

Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work and compliance with the customary professional standards.

F. Compliance with Laws. The Contractor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction services. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

H. City Approval. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance.

I. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

J. Contractor's Affidavit. After the completion of the Work contemplated by this Agreement, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California.

K. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215.

L. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215.

M. Inspection. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work.

N. Warranty. Contractor shall guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished.

O. Liquidated Damages; Extension Of Time. In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of one Thousand Dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant

to Section 3 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City.

4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this agreement available during Contractor’s regular working hours to City for review and audit by City.

D. Waiver of Claims. On or before making final request for payment under Paragraph B, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

6. Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Contractor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Contractor’s personnel require to perform any of the services required by this Agreement. Contractor shall perform the services off of City premises at locations of Contractor’s choice, except as otherwise may from time to time be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of the Work under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of the Work under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Work under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the

extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform the Work under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended.

Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential. Contractor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Contractor shall return all data to City upon the expiration or termination of this Agreement. Contractor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Work under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar services for other clients, but Contractor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest

statute. Contractor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Contractor executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive

negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($4,000,000) per project or location.

If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Work under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Contractor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Work under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Work under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Contractor:

Attn: Chris Marcarello Attn: Enrique Garza
City of Covina Dunwright Painting and Coatings
125 E. College Street 4792 Templeton Street
Covina, California 91723 Los Angeles, CA 90032

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C, and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but

shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims.

All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City: Contractor:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Dunwright Painting and Coatings
a Sole Propritetorship
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

EXHIBIT A

SCOPE OF WORK AND PAYMENT SCHEDULE

4792 Templeton street Los Angeles Ca. 90032
Contact#:213-454-3762/fax#:323-410-0443
Interior paint proposal
Date: April 1, 2025
Job name: Interior painting of 2 story building and rear building Job address: 401 N. Citrus Ave. Covina Ca. 91723
Proposal submitted to: Brian Lee / City of Covina
We submit specifications and estimate for:

Main building Interior:
● Dust down all walls prior to application of primer coat ● After primer application repair any minor imperfections in drywall/patching ● Primer coat complete All drywall interior walls with PVA primer sealer Including top floor main open space. Ground floor open space new drywall. Walls only or otherwise directed
● Apply two coats of paint finish to all interior new drywall at ground floor main open space. Expose ceiling painting to be determined by Customer ● Paint finish and color to be Specified by Customer
● All coats of paint to be Spray and back roll application Cost : $14,000.00
Stairwell and small elevator lobby: new drywall and metal handrails ● Dust down all walls prior to application of primer coat ● After primer application repair any minor imperfections in drywall/patching ● Primer coat complete All drywall interior walls with PVA primer sealer Including top floor main open space. Ground floor open space new drywall. Walls only or otherwise directed
● Apply two coats of paint finish to all interior new drywall at ground floor main open space. Expose ceiling painting to be determined by Customer ● Paint finish and color to be Specified by Customer

● All coats of paint to be Spray and back roll application ● Sand and clean all metal hand rails, landings and underneath metal of new stairs ● Primer coat application of protec metal primer to all metal via sprayer ● Apply 2 coat of pro industrial metal paint finish to all metal hand rails, landings and underneath metal of new stairs
Cost : $7,000.00
Rear building Interior painting :
● Dust down all walls prior to application of primer coat ● After primer application repair any minor imperfections and drywall/patch ● Apply primer coat complete all drywall interior walls with PVA primer sealer ● Includes open area and rear additional room
● Apply two coats of paint finish to all interior new drywall ● Paint finish and color to be specified by Customer
● All coats of paint to be Spray and back row application ● This price includes drywall only if ceiling to be painted that would be an additional cost that would need lacquer based primer to cover wood knots Cost: $5,500.00
We propose to furnish labor, sundries and materials - complete in accordance with the above specifications, for the sum of:
$26,500.00 total.

Payment is to be made as follows:
50% deposit
50% upon completion
Authorized name: ____________________________________
Authorized signature: _________________________________ Acceptance Proposal
The above prices, specifications, and conditions are satisfactory and are accepted. You are authorized to do the work as specified. Payment will be made as outlined above Date of acceptance: _______________

Dunwright Painting Authorized personal signature: _____________________ Customer signature: ___________________________________________

EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Contractor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Contractor or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor for each calendar day during which such

worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”

1 12923/0001/1924106-1

FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF COVINA AND

DUNWRIGHT PAINTING AND COATINGS
401 N. CITRUS AVENUE
THIS FIRST AMENDMENT is made and entered into as of September 16, 2025 by and between the City of Covina, a California municipal corporation (hereinafter referred to as “City”), and Dunwright Painting and Coatings, a sole proprietor (“Contractor”) (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. This First Amendment is made with the respect to the following facts and purposes:
a. On May 6, 2025, the City and Contractor entered into that certain Minor Construction Agreement for interior surface preparation, priming, and painting for a two-story building and one-story building located at 401 N. Citrus Avenue in an amount not to exceed Twenty Eight Thousand Dollars ($28,000).
b. The parties now desire to add additional interior painting items to the scope of work and thus increase the not to exceed compensation in the amount of Thirteen Thousand Dollars ($13,000) for a new total agreement amount not to exceed Forty-One Thousand Dollars ($41,000) and to amend the Agreement as set forth in this Amendment.

2. Paragraph A of Section 2 of the Agreement entitled “COMPENSATION” is hereby amended to read as follows:

A. Compensation. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum not to exceed Forty-One Thousand Dollars ($41,000) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

3. Exhibit A to the Agreement is hereby replaced by adding thereto the items set forth on Attachment “A” to this Amendment, which is attached hereto and incorporated herein as though set forth in full.

4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.

The parties, through their duly authorized representatives, are signing this First Amendment on the date stated in the introductory clause.

ATTACHMENT B

2 12923/0001/1924106-1
City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

Name: Kevin G. Ennis
Title: City Attorney
Consultant:

Dunwright Painting and Coatings,
a Sole Proprietorship
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

3 12923/0001/1924106-1

ATTACHMENT A
Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor.

4792 Templeton street Los Angeles Ca. 90032
Contact#:213-454-3762/fax#:323-410-0443
Interior paint proposal
Date: April 1, 2025
Job name: Interior painting of 2 story building and rear building Job address: 401 N. Citrus Ave. Covina Ca. 91723
Proposal submitted to: Brian Lee / City of Covina
We submit specifications and estimate for:

Main building Interior:
● Dust down all walls prior to application of primer coat ● After primer application repair any minor imperfections in drywall/patching ● Primer coat complete All drywall interior walls with PVA primer sealer Including top floor main open space. Ground floor open space new drywall. Walls only or otherwise directed
● Apply two coats of paint finish to all interior new drywall at ground floor main open space. Expose ceiling painting to be determined by Customer ● Paint finish and color to be Specified by Customer
● All coats of paint to be Spray and back roll application Cost : $14,000.00
Stairwell and small elevator lobby: new drywall and metal handrails ● Dust down all walls prior to application of primer coat ● After primer application repair any minor imperfections in drywall/patching ● Primer coat complete All drywall interior walls with PVA primer sealer Including top floor main open space. Ground floor open space new drywall. Walls only or otherwise directed
● Apply two coats of paint finish to all interior new drywall at ground floor main open space. Expose ceiling painting to be determined by Customer ● Paint finish and color to be Specified by Customer

● All coats of paint to be Spray and back roll application ● Sand and clean all metal hand rails, landings and underneath metal of new stairs ● Primer coat application of protec metal primer to all metal via sprayer ● Apply 2 coat of pro industrial metal paint finish to all metal hand rails, landings and underneath metal of new stairs
Cost : $7,000.00
Rear building Interior painting :
● Dust down all walls prior to application of primer coat ● After primer application repair any minor imperfections and drywall/patch ● Apply primer coat complete all drywall interior walls with PVA primer sealer ● Includes open area and rear additional room
● Apply two coats of paint finish to all interior new drywall ● Paint finish and color to be specified by Customer
● All coats of paint to be Spray and back row application ● This price includes drywall only if ceiling to be painted that would be an additional cost that would need lacquer based primer to cover wood knots Cost: $5,500.00
Ceiling painting at interior of 2 story Building
● Prep and metal prime coat complete ceiling at 1st and 2nd floor ceilings ● Apply flat interior black paint to exposed ceiling
Cost : $ 4,600.00 for both 1st and 2nd floor
Ceiling prime and paint at rear building ceiling
● Apply primer coat to exposed ceiling complete
● Apply 2 coats of interior flat black paint to exposed ceiling Cost: $3,600.00
Pony walls
● apply 2 coats of interior drywall primer
● Apply 2 coats of interior wall paint
Cost $3,200.00 total
We propose to furnish labor, sundries and materials - complete in accordance with the above specifications, for the sum of:

$37,900.00 total.

Payment is to be made as follows:
50% deposit
50% upon completion
Authorized name: ____________________________________
Authorized signature: _________________________________ Acceptance Proposal
The above prices, specifications, and conditions are satisfactory and are accepted. You are authorized to do the work as specified. Payment will be made as outlined above Date of acceptance: _______________
Dunwright Painting Authorized personal signature: _____________________ Customer signature: ___________________________________________

1 12923/0001/1924106-1

ATTACHMENT C

SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF COVINA AND

DUNWRIGHT PAINTING AND COATINGS
401 N. CITRUS AVENUE
THIS SECOND AMENDMENT is made and entered into as of January 20, 2026 by and between the City of Covina, a California municipal corporation (hereinafter referred to as “City”), and Dunwright Painting and Coatings, a sole proprietor (“Contractor”) (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. This Second Amendment is made with the respect to the following facts and purposes:
a. On May 6, 2025, the City and Contractor entered into that certain Minor Construction Agreement for interior surface preparation, priming, and painting for a two-story building and one-story building located at 401 N. Citrus Avenue in an amount not to exceed Twenty Eight Thousand Dollars ($28,000).
b. On September 16, 2025 the City and Consultant entered into the First Amendment to that certain Agreement entitled “Agreement Between the City of Covina and Dunwright Painting and Coatings,” to add additional interior painting items to the scope of work and thus increase the not to exceed compensation in the amount of Thirteen Thousand Dollars ($13,000) for a new total agreement amount not to exceed Forty-One Thousand Dollars ($41,000).
c. The parties now desire to reduce the Commercial General Liability Insurance and Workers’ Compensation limits as set forth in Section 11 in the original agreement insurance limits and to extend the term of the original agreement as forth in Section 1 and to amend the Agreement as set forth in this Amendment.

2. Section 1 of the Agreement entitled “Term of Agreement.” is hereby amended to read as follows:

The term of the Agreement shall be from the Effective Date through June 30, 2026 unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for one (1) additional one-year term. In no event shall the contract be extended beyond June 30, 2027.

3. Paragraph A(1) of Section 11 of the Agreement entitled “Insurance.” is hereby amended to read as follows:
1) Commercial General Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($2,000,000) per project or location. If

2 12923/0001/1924106-1
Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. Exhibit A to the Agreement is hereby replaced by adding thereto the items set forth on Attachment “A” to this Amendment, which is attached hereto and incorporated herein as though set forth in full.

4. Paragraph A(3) of Section 11 of the Agreement entitled “Insurance.” is hereby amended to read as follows:
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.

The parties, through their duly authorized representatives, are signing this First Amendment on the date stated in the introductory clause.

3 12923/0001/1924106-1
City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

Name: Kevin G. Ennis
Title: City Attorney
Consultant:

Dunwright Painting and Coatings,
a Sole Proprietorship
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers
required for corporations under
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign this Agreement on behalf of
the corporation.)

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 22
Meeting: January 20, 2026
Title: Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604
Presented by: Angel Carrillo, Assistant City Manager
Rafael M. Fajardo, Director of Public Works/City Engineer Ric Walczak, Chief of Police
Recommendation: 1. Amend the Fiscal Year 2025-2026 Capital Improvement Program to rename the “CCTV Facilities Installation Project” to the “Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604”;

2. Award of Contract for the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604 to Vector USA, Inc. in the Amount of $534,240.96;

3. Authorize a contingency amount of $53,424.10 (approximately 10% of construction costs) for any unforeseen construction expenses; and

4. Adopt Resolution CC 2026-13 appropriating $588,000 from various Police Department & Public Works’ funds for use towards the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604.

EXECUTIVE SUMMARY/BACKGROUND:

An essential component of day-to-day operations within a municipality is the safety and security of its capital infrastructure. Existing surveillance cameras located at multiple sites throughout Police Department and Public Works Department facilities are antiquated, have limited image quality and lack modern capabilities such as high-definition recording, remote access, and advance analytics. Video surveillance of public facilities is essential to provide increase deterrence in theft, vandalism, and unauthorized access as well as providing greater situational awareness for City staff. Moreover, video recording of pertinent information captured by surveillance equipment can be utilized for intelligence gathering or evidence involving criminal matters. The proposed upgrade will assist in the citywide improvement of security monitoring, support PD operations with investigative reporting, protect City assets, and increase overall safety for City staff and the public at-large.

DISCUSSION:

City staff requested a proposal for the upgrade of surveillance camera equipment at various Police Department and Public Works sites under California Multiple Award Schedules (CMAS) contract numbers 3-25-05-1034, 3-24-07-1029, 3-19-70-0876AU & 3-25-04-1036. As proposed, the upgrade of citywide surveillance camera equipment will include:
 Installation of fifty (50) new cameras at the Covina Police Station with all necessary materials and labor to ensure a fully functional and compliant network setup  Installation of twenty-two (22) cameras over nine (9) Public Works locations including all Water Sites and the City Yard with all necessary materials and labor to ensure a fully functional and compliant network setup
 Purchase and programming of additional camera licenses to accommodate seventy-nine (79) existing citywide cameras to supplement the overall equipment inventory via Command

Connector software. Camera locations include City Hall, Cougar Park, Metrolink Station (East Train Station & West Parking Garage), Civic Center Parking Lot, Downtown, Senior & Community Center, and Foothill Transit Building
Upon City Council approval, City staff will proceed with procurement, installation, and testing of all respective surveillance camera equipment to ensure proper deployment. All installations will be coordinated by the Public Works Department in collaboration with the Police Department and Information Technology Department.

FISCAL IMPACT:

Funding for the Police Department & Public Works Surveillance Camera Upgrade Project – Project No.

F2604 will be allocated via approval of Resolution CC 2026-13. Moreover, the following project funds will subsequently comprise a total budget allocation of $588,000:

PROJECT FUNDING
Source of Project Funds Amount Account
Impact Fees – PD $200,000 47031000-55900-F2604
General Fund – PD $20,000 10101450-55900-F2604
Water Utility $163,000 60115060-55900-F2604
Sanitary Sewer $100,000 63002700-55900-F2604
Proposition A $30,000 24004350-55900-F2604
Environmental $75,000 62005500-55900-F2604
Grand Total $588,000
The following table conveys the anticipated expenditure summary:

PROJECT EXPENSES
Description Amount
Contract Amount (Vector USA, Inc.) $534,240.96
Contingency Allowance $53,424.10
Total Project Fiscal Impact $587,665.06
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2026-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025/2026 CAPITAL
IMPROVEMENT PROGRAM TO RENAME THE “CCTV FACILITIES
INSTALLATION PROJECT” TO THE “POLICE DEPARTMENT &
PUBLIC WORKS SURVEILLANCE CAMERA UPGRADE PROJECT –
PROJECT NO. F2604” AND APPROPRIATE $588,000 FROM VARIOUS

POLICE DEPARTMENT & PUBLIC WORKS FUNDS FOR USE

TOWARDS THE POLICE DEPARTMENT & PUBLIC WORKS
SURVEILLANCE CAMERA UPGRADE PROJECT – PROJECT NO.

F2604
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026 Operating Budget & Capital Improvement Plan (CIP) was approved on May 6, 2025; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the City of Covina wishes to amend the Fiscal Year 2025/2026 Capital Improvement Program to rename the “CCTV Facilities Installation Project” to the “Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604” and appropriate $588,000 from various Police Department & Public Works funds for use towards the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2025/2026 Capital Improvement Program Budget for the Police Department & Public Works Surveillance Camera Upgrade Project -Project No. F2604.

SECTION 2. Establish the following expenditure accounts and appropriate $588,000 from various Police Department & Public Works funds for use towards the Police Department & Public Works Surveillance Camera Upgrade Project – Project No.

F2604:

Account No. Account Description Amount
($)
Increase
/Decrea
se
47031000-55900-F2604 Impact Fees-Police
Admin-Other
$200,000 Increase

Resolution CC 2026-13 Page 2 of 3
Equipment-Police
Department & Public
Works Surveillance
Camera Upgrade
Project
10101450-55900-F2604 General Fund – Police
Computer ServicesOther EquipmentPolice Department &
Public Works
Surveillance Camera
Upgrade Project
$20,000 Increase
24004350-55900-F2604 Proposition A-Transit
Operation-Other
Equipment-Police
Department & Public
Works Surveillance
Camera Upgrade
Project
$30,000 Increase
60115060-55900-F2604 Water CIP-Production
& Storage-Other
Equipment-Police
Department & Public
Works Surveillance
Camera Upgrade
Project
$163,000 Increase
62005500-55900-F2604 Environmental-Gen &
Admin-Other
Equipment-Police
Department & Public
Works Surveillance
Camera Upgrade
Project
$75,000 Increase
63002700-55900-F2604 Sanitary SewerAdmin-Other
Equipment-Police
Department & Public
Works Surveillance
Camera Upgrade
Project
$100,000 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20
th day of January, 2026.

Resolution CC 2026-13 Page 3 of 3
City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-13 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20
th day of January, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

ATTACHMENT B

CITY OF COVINA AGREEMENT FOR

MINOR CONSTRUCTION AND MAINTENANCE SERVICES
This Agreement (“Agreement”) is dated January 20, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Vector Resources Inc dba VectorUSA. a California corporation (Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to procure and install surveillance cameras and equipment as a part of the Police Department & Public Works Surveillance Camera Upgrade Project – Project No.

F2604.

B. Contractor represents that it is fully qualified to perform such work by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform this work in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2026 unless sooner terminated as provided in Section 14 of this Agreement. In no event shall the contract be extended beyond December 31, 2027.

2. Compensation.

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum of exceed Five Hundred and Thirty-Four Thousand Two Hundred and Forty Dollars and Ninety-Six Cents ($534,240.96) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Contractor, unless the City Council and the Contractor Representative authorize the additional services in writing prior to Contractor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A (Scope of Work and Payment Schedule), or, if not specified, at a rate mutually

agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Contractor’s Work.

A. Scope of Services. Contractor shall construct and install all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule) and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. City may request, in writing, changes in the Scope of Work to be performed.

Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Scott Shiffer, Senior Account Executive (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Work under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Work on the Effective Date and shall perform all Work by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Work under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Work required under this Agreement. All of the Work required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Work. Contractor shall determine the means, methods, and details by which Contractor’s personnel will perform the Work under this Agreement. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work and compliance with the customary professional standards.

F. Compliance with Laws. The Contractor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this

Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction services. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

H. City Approval. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance.

I. Performance and Labor and Material Bonds. Within ten (10) business days from the execution of this Agreement, Contractor shall provide the City with: (1) a Performance Bond, which shall be maintained until the end of the warranty period set forth in subsection O of this Section 3, to assure faithful performance of this Agreement in regard to the work required to be constructed pursuant to this Agreement in the amount of the Contract; and (2) a Labor and Materials Bond to secure payment to any contractor, subcontractor, persons renting equipment, or furnishing labor or materials for the work required to be constructed or installed pursuant to this Agreement in the additional amount of the Contract. The bonds shall be in substantially the form attached hereto as Exhibits C and D, incorporated herein by this reference, and approved by the City Attorney. The surety shall be a surety admitted in the State of California and approved by the City.

J. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

K. Contractor's Affidavit. After the completion of the Work contemplated by this Agreement, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California.

L. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215.

M. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215.

N. Inspection. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers.

Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work.

O. Warranty. Contractor shall guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished.

P. Liquidated Damages; Extension Of Time. In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of one Thousand Dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Section 3 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City.

4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable

expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this agreement available during Contractor’s regular working hours to City for review and audit by City.

D. Waiver of Claims. On or before making final request for payment under Paragraph B, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in writing and request for payment.

Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

6. Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Contractor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Contractor’s personnel require to perform any of the services required by this Agreement. Contractor shall perform the services off of City premises at locations of Contractor’s choice, except as otherwise may from time to time

be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of the Work under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services. City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of the Work under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Work under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section 6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform the Work under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law,

commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential. Contractor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Contractor shall return all data to City upon the expiration or termination of this Agreement. Contractor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Work under this Agreement, including the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar services for other clients, but Contractor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Contractor executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other

professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees.

Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2).
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. 2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Work under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide.

Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Contractor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Work under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval.

Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager.

Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Work under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years.

Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other

casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Contractor:

Attn: Department of Public Works Attn: Scott Shiffer,
City of Covina Sr. Account Executive
125 E. College Street Vector Resources, Inc.

Covina, California 91723 8647 Ninth Street
Rancho Cucamonga, CA 91730

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be

construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C, and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable.

This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. [SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Contractor:

Vector Resources, Inc.
a California corporation
By:

Name: Dave Zuckerman
Title: President
By:

Name: Robert Messinger
Title: Executive Vice President
(Two signatures of corporate officers
required for corporations under
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign this Agreement on behalf of
the corporation.)

EXHIBIT A

SCOPE OF WORK AND PAYMENT SCHEDULE

EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Contractor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at
(http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Contractor or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.” Date _______________ Signature ____________________________________

EXHIBIT C

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to

(“Principal”) (Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

POLICE DEPARTMENT & PUBLIC WORKS SURVEILLANCE CAMERA UPGRADE PROJECT – PROJECT NO. F2604
(Project Description/ Name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ), this
amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. IF CONTRACTOR IS A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

EXHIBIT D

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), State of California, has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

POLICE DEPARTMENT & PUBLIC WORKS SURVEILLANCE CAMERA UPGRADE PROJECT – PROJECT NO. F2604
(Project Description/Name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of
Dollars ($ ), for materials
furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration or addition.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. IF CONTRACTOR IS A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

Vector Resources, Inc dba VectorUSA
20917 Higgins Court, Torrance CA 90501 Confidential
VRN 128776-002
December 01, 2025
Prepared For: City of Covina
Lt. Joshua turner
444 N. Citrus Ave.

Covina, CA 9723
Project Description: PD & Public Works Surveillance Upgrade Proposal 1, v.2
Prepared By: Scott Shiffer
Sr. Account Executive
909-552-5300
[email protected]
CMAS Contracts: 3-25-05-1034, 3-24-07-1029
3-19-70-0876AU & 3-25-04-1036

ATTACHMENT C

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Table of Contents
Company Overview......................................................................................................................................................5 Statement of Work........................................................................................................................................................6 Police Department Surveillance Summary ...............................................................................................................6 Category 6 Cable Installation ...................................................................................................................................6 Intercom Installation.................................................................................................................................................6 Camera Installation...................................................................................................................................................6 Licensing...................................................................................................................................................................8 Command Connector................................................................................................................................................8 Public Works Surveillance Installation Summary ..................................................................................................11 Public Works Yards – 534 N. Barranca Ave, Covina.........................................................................................11 Overview.............................................................................................................................................................11 Cameras and Mounts ..........................................................................................................................................11 Storage and Licensing.........................................................................................................................................11 Switching ............................................................................................................................................................11 Power..................................................................................................................................................................11 Connectivity........................................................................................................................................................12 Pathway...............................................................................................................................................................12 Forestdale Booster Pump Station – 285 N. Forestdale, Covina..........................................................................12 Overview.............................................................................................................................................................12 Cameras and Mounts ..........................................................................................................................................12 Storage and Licensing.........................................................................................................................................12 Switching ............................................................................................................................................................12 Power..................................................................................................................................................................12 Connectivity........................................................................................................................................................12 Pathway...............................................................................................................................................................12 Cypress Reservoir – 1051 E. Cypress St, Covina...............................................................................................13 Overview.............................................................................................................................................................13 Cameras and Mounts ..........................................................................................................................................13 Storage and Licensing.........................................................................................................................................13 Switching ............................................................................................................................................................13 Power..................................................................................................................................................................13 Connectivity........................................................................................................................................................13 Pathway...............................................................................................................................................................13 Charter Oak Water Storage Facility – 701 N. Sunflower Ave, Covina ..............................................................14 Overview.............................................................................................................................................................14 Cameras and Mounts ..........................................................................................................................................14

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Storage and Licensing.........................................................................................................................................14 Switching ............................................................................................................................................................14 Power..................................................................................................................................................................14 Connectivity........................................................................................................................................................14 Pathway...............................................................................................................................................................14 Rancho Simi Reservoir – 701 N. Sunflower Ave, Covina..................................................................................15 Overview.............................................................................................................................................................15 Cameras and Mounts ..........................................................................................................................................15 Storage and Licensing.........................................................................................................................................15 Switching ............................................................................................................................................................15 Power..................................................................................................................................................................15 Connectivity........................................................................................................................................................15 Pathway...............................................................................................................................................................15 Rancho Simi Booster Station – 502 S. Rancho Simi Dr, Covina .......................................................................16 Overview.............................................................................................................................................................16 Cameras and Mounts ..........................................................................................................................................16 Storage and Licensing.........................................................................................................................................16 Switching ............................................................................................................................................................16 Power..................................................................................................................................................................16 Connectivity........................................................................................................................................................16 Pathway...............................................................................................................................................................16 Rancho La Merced Tank – 2081 N. Rancho La Merced, Covina.......................................................................17 Overview.............................................................................................................................................................17 Cameras and Mounts ..........................................................................................................................................17 Storage and Licensing.........................................................................................................................................17 Switching ............................................................................................................................................................17 Power..................................................................................................................................................................17 Connectivity........................................................................................................................................................17 Pathway...............................................................................................................................................................17 Roycove Tank – 3047 N. Roycove Dr, Covina ..................................................................................................18 Overview.............................................................................................................................................................18 Cameras and Mounts ..........................................................................................................................................18 Storage and Licensing.........................................................................................................................................18 Switching ............................................................................................................................................................18 Power..................................................................................................................................................................18 Connectivity........................................................................................................................................................18 Pathway...............................................................................................................................................................18

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Holt Pump Station – 1401 E. Holt Ave, Covina .................................................................................................19 Overview.............................................................................................................................................................19 Cameras and Mounts ..........................................................................................................................................19 Storage and Licensing.........................................................................................................................................19 Switching ............................................................................................................................................................19 Power..................................................................................................................................................................19 Connectivity........................................................................................................................................................19 Pathway...............................................................................................................................................................19 Deliverables (Project).............................................................................................................................................20 Deliverable Definitions...........................................................................................................................................21 Assumptions ...........................................................................................................................................................22 Exclusions...............................................................................................................................................................22 Project Parameters / Caveats.......................................................................................................................................23 Price Guarantee...........................................................................................................................................................24 Lead Time Disclaimer ................................................................................................................................................24 Project Pricing ............................................................................................................................................................25 Warranty .....................................................................................................................................................................26 Terms & Conditions ...................................................................................................................................................35 Signature & Acceptance .............................................................................................................................................38

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Company Overview
VectorUSA’s corporate vision is to become the unsurpassed standard in “connecting people to information and the world.” We build our business one customer at a time through our family of dedicated employees providing reliable, high quality communications designs and solutions that exceed our customers’ expectations.

Headquartered in Torrance, CA, with offices in San Diego, CA, Rancho Cucamonga, CA, Scottsdale, AZ and Charlotte, NC, VectorUSA maintains an industry-wide reputation for delivering the highest quality products and services while executing projects on time and on budget in all types of production environments.

VectorUSA employs more than 350 people trained and certified to support the products and services we offer.

Through continuous training and education, we maintain numerous certifications in the areas of Data Center Design and implementation, Collaboration / Video Conferencing, Unified Communications / VoIP, Cloud, Network Infrastructure, Wireless Networking, Cyber Security, Physical Layer - Fiber and Copper Infrastructure, Surveillance & Analytics, Access Control as well as Commercial and Professional Audio-Visual Systems.

Customer service and support is paramount; to provide the best service possible, VectorUSA has two network operation centers one in California and another in North Carolina. This allows us to provide 24/7/365 coverage to our clients.

VectorUSA has established partnerships with the industry leading manufacturers included in our products and service portfolio. Our partnerships include Cisco Gold, Cisco Data Center Architecture, Cisco Collaboration Architecture, HP Enterprise / Aruba Platinum, Microsoft, VMWare, Veeam, Fortinet, Qognify, Milestone Gold, Avigilon, Axis, Hanwha Gold, Siemon Company, CommScope, Corning, Sumitomo, Hitachi, Crestron, Extron as well as other industry leading manufacturers.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Statement of Work
Police Department Surveillance Summary
VectorUSA has proposed installation and professional services to install new cameras and camera/intercom for the Police Department. Additionally, existing cameras will be added to Verkada Command via a Command Connector. The full scope of this project is outlined below in this proposal.

This proposal utilizes CA Prevailing Wage Rates for 2nd shift and CMAS contract pricing.

Category 6 Cable Installation
This project involves the installation, termination, and testing of twelve (12) new Category 6 cables to support the network infrastructure for the new intercom units and cameras. The work will be carried out at the specified locations and will include all necessary materials and labor to ensure a fully functional and compliant network setup.

Material and Labor:
• Provide and install Category 6 cables.
• Supply new 24-port unloaded patch panel.
• Terminate new cables using blue Category 6 cable inserts. • Install Category 6 cable inserts in unloaded patch panels at the communications rack and in surface mount device boxes (SMB) at each data drop location.
• Terminate, and test new Category 6 data cables.
• Provide and install 3FT and 5FT Category 6 patch cables between existing PoE switch ports and patch panel, and between each surveillance camera, SMB/cable insert, and data drop. • Ensure all network cables are properly terminated onto new 24-port Category 6 patch panels at the IDF and Category 6 RJ45 jacks at the station wired to EIA/TIA 568-B standards.

Testing and Documentation:
• Test all network cables to ensure compliance with EIA/TIA TSB67 specifications for Category 6 cable. • Provide soft copy documentation of all test results to the end user. • Label and test all newly installed copper cables in accordance with applicable. industry standards and best practices for Category 6 copper cabling.

Intercom Installation
VectorUSA will install and configure a total of four (04) Verkada TD53 intercom units and accessories.

Camera Installation
VectorUSA will install and configure the following Verkada cameras:
• Camera #1 - CD53-2TBE-HW – Front Door – 365-day recording • Camera #2 - CY53-4TBE-HW – Parking Lot Pole - 365-day recording • Camera #3 - CD53-2TBE-HW – Middle Parking Lot - 365-day recording • Camera #4 - CY53-4TBE-HW – 3rd Parking Lot Camera - 365-day recording • Camera #5 - CP63-1TBE-HW – Parking Lot PTZ Camera - Including 11 months of cloud storage. • Camera #6 - CY53-4TBE-HW – Vehicle Gate - 365-day recording • Camera #7 - CY53-4TBE-HW – Pole Parking Stall - 365-day recording • Camera #8 - CY53-4TBE-HW – Backside Parking - 365-day recording • Camera #9 - CD53-2TBE-HW – Rear PD Parking Lot - 365-day recording • Camera #10 - CD53-2TBE-HW – Back Parking by Gate - 365-day recording

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential • Camera #11 - CD53-2TBE-HW – Wash parking - 365-day recording • Camera #12 - CD53-2TBE-HW – Sally Port - 365-day recording • Camera #13 - CD53-2TB-HW – Jail Camera - 365-day recording • Camera #14 - CD53-2TB-HW – Jail Camera - 365-day recording • Camera #15 - CD53-2TB-HW – Jail Camera - 365-day recording • Camera #16 - CD53-2TB-HW – Breathalyzer Room - 365-day recording • Camera #17 - CY53-4TBE-HW – Jail Camera - 365-day recording • Camera #18 - CD53-2TB-HW – Jail Camera - 365-day recording • Camera #19 - CD53-2TB-HW – Jail Camera from Station - 365-day recording • Camera #20 - CF83-512E-HW – Sober Cell – Including 11 months of cloud storage. • Camera #21 - CD53-2TB-HW – Hallway - 365-day recording • Camera #22 - CD53-2TB-HW – Interview Room - 365-day recording • Camera #23 - CD53-2TB-HW – Live Scan Room - 365-day recording • Camera #24 - CD53-2TB-HW – Cell A1 - 365-day recording • Camera #25 - CD53-2TB-HW – Block Hall - 365-day recording • Camera #26 - CD53-2TB-HW – Cell A2 - 365-day recording • Camera #27 - CD53-2TB-HW – B Hall - 365-day recording • Camera #28 - CD53-2TB-HW – Cell B3 - 365-day recording • Camera #29 - CD53-2TB-HW – Cell B2 - 365-day recording • Camera #30 - CD53-2TB-HW – Cell B1 - 365-day recording • Camera #31 - CD53-2TB-HW – B Hall - 365-day recording • Camera #32 - CD53-2TB-HW – B Hall - 365-day recording • Camera #33 - CD53-2TB-HW – B Hall - 365-day recording • Camera #34 - CD53-2TB-HW – A Hall - 365-day recording • Camera #35 - CD53-2TB-HW – A Hall - 365-day recording • Camera #36 - CD53-2TB-HW – A Hall - 365-day recording • Camera #37 - CD53-2TB-HW – Jail Main Hallway - 365-day recording • Camera #38 - CD53-2TB-HW – DB Interview Room
• Camera #39 - CD53-2TB-HW – Juvenile Booking - 365-day recording • Camera #40 - CD53-2TB-HW – Evidence Booking - 365-day recording • Camera #41 - CD53-2TB-HW – Evidence Hallway - 365-day recording • Camera #42 - CD53-2TB-HW – Evidence Room - 365-day recording • Camera #43 - CD53-2TBE-HW – Outer Evidence Room 1 - 365-day recording • Camera #44 - CD53-2TBE-HW – Outer Evidence Room 2 - 365-day recording • Camera #45 - CD53-2TB-HW – Lobby Interview Room - 365-day recording • Camera #46 - CD53-2TB-HW – Armory Room - 365-day recording • Camera #47 - CD53-2TB-HW – Lobby/Record Area - 365-day recording • Camera #48 - CD53-2TB-HW – Lobby Area - 365-day recording • Camera #49 - CD53-2TBE-HW – North Side Admin Door - 365-day recording • Camera #50 - CY53-4TBE-HW - North Side Along San Bernardino - 365-day recording

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Licensing for
VectorUSA will provide the following Verkada 5YR Licensing for PD and Public Works • Qty: (33) Verkada LIC-CAM-5Y-CAP
• Qty: (06) LIC-CAM-MLT2-5Y-CAP
• Qty: (01) LIC-CAM-MLT4-5Y-CAP
• Qty: (22) LIC-CLD-30-5Y-CAP – for cameras CF83-512E-HW, and CP63-1TBE-HW • Qty: (09) LIC-CAM-5Y-CAP
• Qty: (01) LIC-CAM-MLT2-5Y-CAP
• Qty: (04) LIC-TD-5Y-CAP
VectorUSA will provide the following Verkada 1YR Licensing for all microwave connected cameras • Qty: (79) Verkada LIC-CAM-5Y-CAP
Command Connector
VectorUSA will install and configure (2) Verkada CC700 Command Connector with 16TB storage each. The Command Connector will associate with (79) existing cameras. The cameras will interface with Verkada Command through the Connectors.

Additional camera licenses have been included to accommodate the (79) existing cameras.

Covina PD will need to provide the authentication information for each of the cameras to allow a VectorUSA Engineer to access the camera and upgrade the firmware. It is assumed that each of the (79) cameras will be compatible with the Command Connector. If it is determined that a camera is not compatible, a change order will be provided to replace the camera with a Verkada model.

The following cameras have been identified as the existing being added to the Command Connector.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Public Works Surveillance Installation Summary
VectorUSA has proposed the installation of twenty-two (22) cameras over nine (9) locations. There is a mix of LTE gateways and building internet connectivity. Any locations that require power, power will be provided by the City.

Camera installation has been broken out by site below. No training is included in this proposal.

This proposal is based on California Prevailing Wage rates, 2nd shift. City will provide LTE data cards for Verkada gateways.

Public Works Yards – 534 N. Barranca Ave, Covina
Overview
VectorUSA has proposed five (5) new camera locations, of which four (4) will utilize internet connection from building IDF locations and one (1) location that will use a new LTE gateway. The LTE gateway location will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of five (5) new Verkada cameras. The camera models and types to be installed are as follows:

Outdoor Cameras
• (1) Verkada CD63-2TBE-HW – 4K Outdoor Varifocal Dome w/ IR – (1) Wall Mount • (2) Verkada CY63-3TBE-HW – 2x4K Bidirectional Varifocal Camera w/IR – (1) Wall Mount, (1) Corner Mount • (2) Verkada CH63-6TBE-HW – 4x4K Multi-Directional Varifocal Camera w/ IR – (1) Corner Mount, (1) Pole Mount
Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. Five (5) 5-year camera licenses will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
The City of Covina will provide network switches for all building-based connections. For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for any locations that require power for the network switch or gateway. Power to the camera will be provided by the network switch or gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. Cables will have a permanent link between the patch panel in the IT Closet and a surface mount box near the camera location. Patch cords will connect each side with one going to the camera from the surface mount box and one going to the existing switch from the patch panel.

For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
VectorUSA will include J-hooks for any interior cabling pathways. Connection between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

Forestdale Booster Pump Station – 285 N. Forestdale, Covina Overview
VectorUSA has proposed one (1) new camera location which will use a new LTE gateway. The LTE gateway location will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of one (1) new Verkada camera. The camera models and types to be installed are as follows:

Outdoor Cameras
• (1) Verkada CH63-6TBE-HW – 4x4K Multi-Directional Varifocal Camera w/ IR – (1) Pole Mount Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. One (1) 5-year camera license will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for the LTE Gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connections between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Cypress Reservoir – 1051 E. Cypress St, Covina
Overview
VectorUSA has proposed five (5) new camera locations, of which five (5) will utilize a new LTE gateway. The LTE gateway locations will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of five (5) new Verkada cameras. The camera models and types to be installed are as follows:

Outdoor Cameras
• (2) Verkada CD63-2TBE-HW – 4K Outdoor Varifocal Dome w/ IR – (1) Wall Mount; (1) Flush Mount • (3) Verkada CY63-3TBE-HW – 2x4K Bidirectional Varifocal Camera w/IR – (3) Pole Mount The CD63 dome locations will be within proximity of the same LTE Gateway. These cameras will both utilize the same gateway for internet connectivity and PoE power.

Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. Five (5) 5-year camera licenses will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for any locations that require power for the gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connection between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Charter Oak Water Storage Facility – 701 N. Sunflower Ave, Covina Overview
VectorUSA has proposed three (3) new camera locations which will use a new LTE gateway. The LTE gateway location will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of three (3) new Verkada cameras. The camera models and types to be installed are as follows:

Outdoor Cameras
• (3) Verkada CH63-6TBE-HW – 4x4K Multi-Directional Varifocal Camera w/ IR – (3) Pole Mount Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. Three (3) 5-year camera license will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for the LTE Gateway at two (2) of the three (3) pole locations. The front gate pole has existing power. VectorUSA has included labor and materials for an electrician to extend that power to a height on the pole accessible to the new gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connections between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Rancho Simi Reservoir – 701 N. Sunflower Ave, Covina
Overview
VectorUSA has proposed one (1) new camera location which will use a new LTE gateway. The LTE gateway location will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of one (1) new Verkada camera. The camera models and types to be installed are as follows:

Outdoor Cameras
• (1) Verkada CY63-3TBE-HW – 2x4K Bidirectional Varifocal Camera w/IR – (1) Pole Mount The City will be installing a new 15’ pole near the gate location. Power will be extended to the pole as well, by the City.

Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. One (1) 5-year camera license will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for the LTE Gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connections between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Rancho Simi Booster Station – 502 S. Rancho Simi Dr, Covina Overview
VectorUSA has proposed two (2) new camera locations which will use a new LTE gateway. The LTE gateway location will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of two (2) new Verkada cameras. The camera models and types to be installed are as follows:

Outdoor Cameras
• (1) Verkada CD63-2TBE-HW – 4K Outdoor Varifocal Dome w/ IR – (1) Wall Mount • (1) Verkada CB62-2TBE-HW – Outdoor Bullet Camera – (1) Wall Mount The CD63 dome and CB62 locations will be within proximity of the same LTE Gateway. These cameras will both utilize the same gateway for internet connectivity and PoE power.

Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. two (2) 5-year camera license will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for the LTE Gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connections between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Rancho La Merced Tank – 2081 N. Rancho La Merced, Covina Overview
VectorUSA has proposed two (2) new camera locations, of which two (2) will utilize a new LTE gateway. The LTE gateway locations will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of two (2) new Verkada cameras. The camera models and types to be installed are as follows:

Outdoor Cameras
• (2) Verkada CD63-2TBE-HW – 4K Outdoor Varifocal Dome w/ IR – (1) Wall Mount; (1) Pole Mount Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. Two (2) 5-year camera licenses will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for any locations that require power for the gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connection between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Roycove Tank – 3047 N. Roycove Dr, Covina
Overview
VectorUSA has proposed two (2) new camera locations, of which two (2) will utilize a new LTE gateway. The LTE gateway locations will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of two (2) new Verkada cameras. The camera models and types to be installed are as follows:

Outdoor Cameras
• (2) Verkada CD63-2TBE-HW – 4K Outdoor Varifocal Dome w/ IR – (1) Wall Mount; (1) Pole Mount Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. Two (2) 5-year camera licenses will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for any locations that require power for the gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connection between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Holt Pump Station – 1401 E. Holt Ave, Covina
Overview
VectorUSA has proposed one (1) new camera location which will utilize a new LTE gateway. The LTE gateway locations will require power to be installed by the City at the camera/gateway location.

Cameras and Mounts
VectorUSA will provide and install a total of one (1) new Verkada camera. The camera models and types to be installed are as follows:

Outdoor Cameras
• (1) Verkada CD63-2TBE-HW – 4K Outdoor Varifocal Dome w/ IR – (1) Wall Mount Storage and Licensing
The Verkada cameras come with (90) days of on camera storage, so centralized servers or compute resources are not needed for the camera system. Each camera acts as its own server. The stored video can be accessed through the Verkada cloud software. One (1) 5-year camera licenses will be included in this proposal to bring all the included cameras onto the cloud-based software. Verkada’s centralized web–based platform, Command, allows users to find the footage they need in seconds. With features like Motion Detection, People Analytics and Vehicle Analytics, teams can quickly search across their organization to find relevant footage, eliminating the need to scrub through incidents manually.

Switching
For the LTE Gateway connected cameras, the LTE Gateway will provide the switch port for the camera connection.

Power
Power will be provided by the City for any locations that require power for the gateway. Power to the camera will be provided by the gateway. For cameras that require a power source greater than PoE+ (802.3at) will have a PoE++ (802.3bt) included in the proposal.

Connectivity
VectorUSA will provide and install new Category 6 copper cable to connect to the new cameras. For locations with LTE Gateways, a patch cord will be installed between the camera and gateway.

Pathway
Connection between the gateway and camera that extend further than 15 feet, conduit or liquid tight flex will be provided to secure the cable connection.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Deliverables (Project)
Upon completion of work outlined in the Statement of Work, VectorUSA will provide the client with a closeout package containing the following documentation:

Physical Security Closeout Documentation Checklist
Included Not Included Description Notes
☐ ☒ As-Built Drawings
☒ ☐ Test Results
☒ ☐ Manufacturer Cable Warranty
☐ ☒ Inspection Report
☐ ☒ IPVM

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Deliverable Definitions
As-Built Drawings: As-built drawings are revised drawing sets submitted by a contractor upon completion of a job.

They serve to document all changes made during the construction process and allow contractors to track changes as work is performed. Any logical diagrams, schematics, or line diagrams produced during the installation of the project are included.

Inspection report: Inspection reports outline the inspection of a project, ensuring that its installation process, products, and methods meet a specific set of standards. These standards may be codes, industry-established standards, construction details, client preferences, or internal standards. The inspection report also cites project status and outstanding areas of improvement along with specific correction recommendations. Upon correction, a secondary inspection is issued to verify compliance to stated requirements.

Test Results: VectorUSA will provide the client with all test results including cable tests for continuity and performance. Certified “Pass” or “Fail” results are generated using a certified and calibrated test unit which determines whether a link is compliant with a category (TIA) or class (ISO); for example, category 6 or class E.

Permanent Link Certification: Permanent link certification tests the permanent portion of the channel which is the cable and terminations that exist between the patch panel and user outlet. It does not test the patch cables since these are not permanent and can be moved. The maximum permitted length of the permanent link is 90 meters.

Permanent link testing is preferred over channel testing since permanent links are considered the true foundation of the network. While this may not seem intuitive since proper data transmission relies on the performance of the entire channel, industry standards offer more headroom in the channel due to patch cords being the weakest link.

This means that when channel testing with quality patch cords, the channel can pass even if the permanent link has failed.

Channel Certification: Channel certification tests the connection from one active device to another (think switch to server or switch to laptop), and it includes any patch cords and equipment cords. In the data center, the channel would include any cable between two switches or between a switch and server and any patch cords used for crossconnects or interconnects. In the LAN, this would include any cable between the switch in the telecom room and the end device, including any patch cords from the switch to a patch panel and any equipment cords from the outlet to end device. The maximum permitted length of the channel is 100 meters.

Butterfly Diagrams: Butterfly diagrams are flat, two-dimensional depictions of a manhole or handhole showing the wall positions of ducts/conduits, duct types, and identifiers for each duct in the duct bank. These diagrams can also depict Cable ID and routing information, splice housings, service loops, vault dimensions and any other active or inert equipment.

Fiber Line Diagram: Fiber line diagrams are flat, two-dimensional depictions of vertical fiber cables, representing start and end points, pathway variations, and all applicable splice/termination points.

Splicing Worksheet: Splicing worksheets are spreadsheets or matrices containing fiber optic cable and strand counts, fiber types, and building locations.

Manufacturer Cable Warranty: Manufacturer cable warranties financially cover specific components that break down due to flaws and defects within the product itself. These are typically offered as a Standard option providing 1-Year coverage, or an Extended option that may cover up to twenty-five (25) years of coverage if properly tested and certified – receiving a “Pass” on all standard parameters.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Assumptions
Any preconditions not met below will be subject to additional fees. All dependencies, assumptions and preconditions for the project are listed below:
• This project has been based on performing all work during normal business hours, Monday through Friday.
• The pricing for the Services under this SOW is based upon the service, configurations and quantities provided and specified within this SOW. VectorUSA reserves the right to requote prices for the Services under this SOW if the City of Covina requests any changes to the service, configurations, or quantities. • VectorUSA assumes that our installation team will have full and timely access to all related locations during normal working hours. This proposal does not take into consideration additional time required for security access or escorts. If additional time for access is required, a written change order will be provided to account for the additional time.
• VectorUSA assumes all existing Ethernet cables, currently connected to existing cameras are operational, requiring no additional troubleshooting, testing, or repair. • VectorUSA assumes no conduit cable pathways are required for the new Category 6 cables. • VectorUSA assumes customer will provide Ethernet PoE switch ports for all new cameras and intercom units.
• VectorUSA assumes a lift can be parked in the customer parking lot overnight, for the duration of the project.
• All locations that require power, except for the pole location at Charter Oak Reservoir, will be provided by the City of Covina.
• At Rancho Semi Reservoir, a pole to mount the camera on will be provided by the City of Covina. • For the Yard location, cabling to cameras on buildings, connecting to the building network, will have patch panel space to terminate the cable. If no space is available, a surface mount box has been included to support the cable in the closet.
• It is assumed that each of the (79) cameras will be compatible with the Command Connector. If it is determined that a camera is not compatible, a change order will be provided to replace the camera with a Verkada model.
• The (79) existing cameras are currently connected to the PD via a microwave link. It is assumed that the link is in good working condition.

Exclusions
The City of Covina acknowledges that VectorUSA is not responsible for the following exclusions:
• Troubleshooting of existing Ethernet cabling infrastructure • No conduit pathway materials will be provided.
• No network equipment will be provided in this proposal, i.e., PoE switches, routers, etc. • No services for the modification, addition, repair, or replacement of conduit/pathway will be provided. • This proposal does not include weekend or holiday labor. • This proposal does not include any structural engineering. • VectorUSA has excluded power and pole installation in locations that the City will be providing those services.
• VectorUSA has excluded professional services to troubleshoot any issues that may occur due to the microwave link used to connect the existing cameras to the PD. • VectorUSA has excluded LTE data cards for the Verkada gateways.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Project Parameters / Caveats
Change Order: Any work that is added to or deleted from the original scope of this proposal that alters the original costs or completion date must be agreed upon by both parties in the form of a written change order.

Proprietary Information: The information contained in this document is proprietary to VectorUSA and intended to be used as evaluative and / or bidding information only. No part of this document may be disclosed, reproduced and/or distributed to anyone except the listed recipients within this package without written permission from VectorUSA.

Add & Delete: Any additional work requested outside of the scope of work will be considered as separate work and addressed in
the form of a written change order. This proposal is not to be used as an "add & delete" schedule.

Defective Materials: If, due to problems with the existing hardware and / or materials provided by the client or other third parties, here is a delay and / or VectorUSA is unable to perform the work outlined in the scope of work it will be addressed in the form of a written change order.

Extraordinary Service: Certain additional charges related to extraordinary levels of support or out-of-pocket costs incurred by VectorUSA, through no fault of its own, shall be reimbursed to VectorUSA by the client under this agreement.

Examples of costs reimbursable under this section include, but are not limited to 1) shipping expenses related to unusual site handling fees (e.g., extra distance, no loading dock, extra stairs, extra demurrage charges); 2) storage or special handling expenses incurred if an installation site is not able to accept delivery as scheduled; 3) expenses incurred by VectorUSA to resolve network compatibility issues caused by a client’s election to substitute nonVectorUSA provided equipment or services; and 4) expenses incurred by VectorUSA for additional installation time and / or materials caused by a site not being prepared as called for in this proposal. VectorUSA shall promptly notify the client in writing of such charges. Notification will be provided, when feasible, prior to the incurrence of such charges, unless circumstances preclude such prior written notification (by way of example, but not limited to, unusual site handling charges). Provided the incurrence of such charges is not due to VectorUSA’s fault or negligence, VectorUSA shall be entitled to an equitable adjustment in the prices herein, the delivery schedule, or both, to reflect such charges and any related delay.

Schedule: VectorUSA plans to implement this project in a continuous fashion or following the baselined schedule if submitted as part of this project. If delays or changes are introduced that are outside of VectorUSA’s control, and those changes result in additional cost those costs will be addressed in the form of a written change order.

Delays: The client must provide five (5) working days advance notice of any delays that will impact this project. If proper notice is not provided VectorUSA reserves the right to issue a work stoppage change order. Additionally, idle time incurred due to the absence of required escorts, clearance, permits, inability to enter the workplace, delays by other trades or other factors beyond VectorUSA’s control will be addressed in the form of a written change order.

Workdays / Overtime: All work will be performed during VectorUSA's standard business hours of 7am - 5pm, Monday – Friday, or as specified in the statement / scope of work. If changes to the stated work hours are required due to conditions outside of VectorUSA’s control result in additional cost those costs will be addressed in the form of a written change order.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Price Guarantee
Due to the volatility in markets affecting material costs across all product lines we can only guarantee material costs for 30 days unless otherwise specified. If a purchase order is not received within the guaranteed window any increases will be addressed through a new proposal and / or change order.

Lead Time Disclaimer
At the time of this proposal lead time for the materials specified was up to 4-6 weeks.

Lead times on material orders are verified at the time we submit our proposals based on our understanding of the anticipated project period of performance. With the current volatility in the market driven by supply and demand those lead times cannot be guaranteed past the date of the proposal. Lead times will be refreshed once a purchase order is received and if any items have lead times that impact the project timeline a Stakeholder notification will be sent. If needed alternative “equivalent” products may be discussed and if agreed upon substituted to maintain the desired period of performance.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Project Pricing

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Warranty
VectorUSA provides, for all work completed under this contract our Vector USA warranty. This warranty coverers all workmanship for a period of one year unless specifically extended in writing as part of this agreement.

While this agreement extends the manufacturer’s warranty for all items installed that warranty does not include labor required to replace, return, remove, install, or configure those items. If a product or item requires replacement under the manufacturer’s warranty VectorUSA will provide the labor to replace that item on a time & material basis. Materials covered under that warranty will be provided under the warranty, if any additional supporting materials are required that are not covered, they would be billed.

Please note that RMA’stypically require the product to be returned in the original packaging. It is recommended that packaging be retained if possible.

This warranty does not include any damages or cost related to unforeseen environmental events including but not limited to fire, water, rodents, construction, abuse, or misuse. VectorUSA can address and repair issues of this nature through a service request at an additional cost. If VectorUSA responds to a warranty request and upon arriving on site or at any time during that warranty call determines that the issue is related to an uncovered event or condition work will stop and the client shall be notified. If the client authorizes the repairs the warranty call will be converted to a service call and billed accordingly

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Terms & Conditions
Assumptions and Exclusions: The above-stated assumptions and exclusions are fully integrated and incorporated within the below terms and conditions and will be treated as one inclusive document.

Scope of Services: VectorUSA agrees to provide the services stated in this Agreement for all Customer Premise Equipment ("Equipment"). VectorUSA does not warrant that the operation of any listed Equipment shall be uninterrupted. The services to be supplied by VectorUSA for the total charge outlined in this agreement shall consist of personnel services required to respond appropriately to Customer incidents and issues and requests for additional professional services and materials as required.

Charges for materials and services outside the scope of this agreement but still required to resolve Customer requests shall be due and payable upon receipt of an invoice after the installation, repair, or other service is completed. The charges and all other charges payable to VectorUSA under this agreement are exclusive of federal, state, or local tax, other than a tax on net income now or hereafter in effect or applicable to any payment due under this agreement or the Customer's equipment. The Customer shall file all necessary tax returns and pay all such taxes.

Access: Customer agrees to maintain, where required, a full-time, dedicated Internet connection and to allow VectorUSA access to the Customer's network via that Internet connection. The Customer agrees to allow VectorUSA employees or subcontractors access to its facilities to perform services under this agreement. The Customer agrees to allow VectorUSA access to the covered equipment. The Customer agrees to allow VectorUSA to load any necessary management software on their systems and/or install a Vector-owned device on the Customer network as required. The Customer agrees to furnish VectorUSA with Administrator-level password access for all covered equipment and servers, where necessary. VectorUSA agrees not to prevent Customer from accessing any Equipment owned by the Customer. If persons other than VectorUSA representatives shall perform maintenance or repair the equipment, and as a result, further repair by VectorUSA is required to restore the equipment to good operating condition, such repair will be made at rates for additional onsite service established in this agreement.

Excusable Delays: VectorUSA shall not be liable for any failure or delay in furnishing maintenance or spare parts hereunder resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by Customer to provide complete and appropriate access to the covered equipment, failure of monitoring hardware or software, Customer Internet connection failure, or other causes beyond VectorUSA's reasonable control.

Limited Warranty: VectorUSA warrants to the Customer that the material, analysis, data, programs, and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. VECTOR USA MAKES NO OTHER WARRANTIES, WHETHER WRITTEN, ORAL, OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Exclusions: THIS AGREEMENT DOES NOT INCLUDE THE REPAIR OR REPLACEMENT OF ANY HARDWARE PRODUCT

OR ANY SOFTWARE LICENSING EXCEPT SOFTWARE INSTALLED AND USED EXCLUSIVELY BY VECTOR USA TO PROVIDE MONITORING AND REPORTING SERVICES. Charges for the above will be on a Time and Materials basis. The Customer is advised to maintain hardware warranties on covered equipment at their discretion and expense. The Customer is responsible for ensuring all software the Customer uses is appropriately licensed.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Limitation of Liability: The Customer acknowledges and agrees that VectorUSA shall not be held liable for any special, incidental, indirect, or consequential damages arising from the contractual agreement. This includes but is not limited to, loss of profit or liability to third parties, regardless of whether such damages are caused by VectorUSA's acts, negligence, or other factors.

The Customer acknowledges that the equipment may contain memories or other devices with accumulated data.

Regardless of the cause, VectorUSA shall not be held liable to the Customer for any loss or inaccuracy of such data.

Furthermore, VectorUSA disclaims liability for any failure to copy data from previously installed sources or hardware.

VectorUSA's liability on any claim of loss or liability arising out of or connected with this agreement (including, but not limited to, loss or liability arising from VectorUSA's breach of contract of any alleged act or negligence of Vector) shall in no case exceed the total purchase price of services covered under this agreement. In no event shall VectorUSA's liability for any services under this agreement exceed $25,000. VectorUSA will not be held responsible and/or liable for damages, monetary or otherwise, by Customer, or any other affected party, in the event of a security breach or network security-related outages, damages, losses, etc.

In no event shall either VectorUSA or the Customer be liable to the other for any indirect, special, punitive, exemplary, incidental, or consequential damages (including, but not limited to, lost profits, lost business opportunities, or loss of use or equipment downtime, and loss of or corruption to data) arising out of or relating to any portion of this agreement, regardless of the legal theory under which such damages are sought, and even if VectorUSA has been advised on the possibility of such damages or loss.

Software and Operating System Errors: This Agreement is limited to services specifically defined in this Agreement.

It is the Customer's responsibility to ensure that all of its files are adequately backed up, and all necessary materials are available, including manufacturer recovery media for software and other software to be reloaded. VectorUSA is not liable for defects or "bugs" in software, for correcting errors introduced into the data, programs, or any other software due to hardware failure, or for any cost of reconstructing software or lost data. Any technical support required to restore data integrity or to make the system function, such as, but not limited to, rebuilding corrupted records, examining files, re-installation of O / S or Software, or re-indexing databases, will be billed separately on a Time and Materials basis.

Applicable Law: This Agreement shall be governed by the laws of the State of California. It constitutes the entire agreement between the Customer and VectorUSA. Its terms and conditions shall prevail should there be any variance with the terms and conditions of any order submitted by the Customer for the repair or maintenance of the equipment in the equipment.

Either party may terminate this agreement at any time for failure of the other to comply with any of its Terms and Conditions. VectorUSA shall reimburse Customer for mutually agreed upon amounts paid in advance, prorated to the effective termination date. The Customer represents that they are the equipment owner subject to this agreement, or if not the owner; they have the authority to enter into the agreement.

Scope of Agreement: If the scope of any of the provisions of the agreement is too broad in any respect whatsoever to permit enforcement to its full extent, then such provisions shall be enforced to the maximum extent permitted by law, and both the Customer and VectorUSA hereto consent and agree that such scope may be judicially modified accordingly and that the whole of such provisions of this agreement shall not hereby fail, but that the scope of such provisions shall be curtailed only to the extent necessary to conform to the law.

Indemnification: Both the Customer and VectorUSA agree to defend, indemnify and hold harmless the other party, its vendors, and their respective directors, officers, employees, and agents from and against all claims and expenses, including attorneys' fees, arising out of the Customer's use of the services in this agreement.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Confidentiality, Publication, and Non-Compete: VectorUSA and the Customer agree that all information identified by the other as "Confidential" and/or "Proprietary," or which, under all of the circumstances, ought reasonably to be treated as Confidential and/or Proprietary, will not be disclosed to any third person without the express written consent of the other party. Confidential information includes but is not limited to, information about the respective entities' products and services, information relating to purchasing, accounting, pricing, marketing, and customers not generally known in the business in which the entity has been, is, or may become engaged and which is developed by, disclosed to, or becomes known as a consequence of or through each party's relationship with the other. Confidential information does not include any information or development: (i) which is or subsequently becomes available to the general public other than through a breach by the receiving party; (ii) which is already known to the receiving party before disclosure by the disclosing party; (iii) which is developed through the independent efforts of the receiving party; or (iv) which the receiving party rightfully receives from third parties without restriction as to use.

Upon the expiration of this Agreement's term, VectorUSA shall instruct its agents to whom Confidential Information was disclosed pursuant hereto continue to treat it as confidential and preserve the confidentiality of all Confidential Information received from the Customer.

Neither VectorUSA nor Customer shall directly or indirectly solicit, recruit or hire any Customer or VectorUSA personnel, whether or not such personnel performed work for the Customer, during the term of this agreement and for one (1) year after the termination of this agreement. The provisions of this Section shall survive the termination or expiration of the agreement.

Assignment: This Agreement may not be assigned by either the Customer or VectorUSA without the prior written consent of the other party. Except for the prohibition on assignment contained in the preceding sentence, this agreement shall be binding upon and inure to the benefit of the heirs, successors, and assigns of the parties hereto.

Integration Clause: This instrument contains the entire agreement between the parties hereto and supersedes any and all prior written and/or oral agreements. This agreement may be altered or modified in writing, signed by the parties hereto.

Prevailing Wage: Unless expressly stated in the scope of work, VectorUSA has based this proposal on non-prevailing wage labor rates. If we are informed, or it is determined later that the project is subject to prevailing wage rates for the performance of the public work portion of the contract, VectorUSA will submit those changes / additional costs that the project may incur will be addressed in the form of a written change order.

Sales Tax: Sales Tax shall be calculated and billed based on the effective tax rates at the invoice date.

Payment and Termination: All payments are due net 30 from the invoice date. VectorUSA reserves the right to stop work or delay delivery of services and/or products for failure by Customer to pay within the terms of this agreement.

VectorUSA reserves the right to immediately deem this contract in default and terminate it if the payment is delinquent for more than thirty (30) days. If Customer is in default in the payment of the Agreement charge(s) and fails to cure such default within ten (10) days after receiving written notification of such default, the Customer agrees to pay reasonable collection costs, late charges, and/or Attorney Fees. Late charges, if levied, shall be assessed at 1.5% monthly or 18% annually.

Contract: Unless otherwise agreed upon in writing this contract will be executed as a fixed price contract.

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VectorUSA / 20917 Higgins Court / Torrance, CA 90501 Confidential Signature & Acceptance
Acceptance of Order: This quote is valid for 30 days. Upon acceptance, a purchase order and deposit equal to 0% of the materials portion are required and due prior to any order for materials being placed. Monthly progress invoices will be generated based on the percentage of completion and due Net 30. The balance will be invoiced upon substantial completion and due Net 30. The prices, specifications and conditions are satisfactory and are hereby accepted. VectorUSA is authorized to do the work as specified. Signature and Purchase Order due upon acceptance.

Material Total $ 406,103.83
Labor Total $ 97,209.63
Tax Total $ 30,927.50
Proposal Total $ 534,240.96
Material Deposit $ 0.00
Proposal Balance $ 534,240.96
Accepted and Approved for:

City of Covina VectorUSA
444 N. Citrus Ave 20917 Higgins Court
Covina, CA 91723 Torrance, CA 90501
(Date) (Date)
(Printed Name) (Printed Name)
(Printed Title) (Printed Title)
(Signature) (Signature)

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 23
Meeting: January 20, 2026
Title: First Amendment to the Agreement between the City of Covina and Infinite Air Solutions for HVAC System Installation as Tenant Improvements at 401 N. Citrus Avenue
Presented by: Brian K. Lee, Deputy City Manager/Director of Community Development Recommendation: Approve the First Amendment between the City of Covina and Infinite Air Solutions and Authorize the City Manager or his designee to and execute all related documents.

EXECUTIVE SUMMARY:

As part of the City’s Capital Improvement Program (“CIP”) budget, a project was included to create a shared workspace in the City’s downtown shopping district. Such effort is expected to enhance economic activity in the area and help to attract start-ups and small businesses and other entrepreneurs into the community. The project includes minor tenant improvements and the purchase of office furniture/equipment to convert a commercial building located at 401 N. Citrus Avenue into a 4,265 square foot shared office facility.

On April 19, 2022, the City Council approved an exchange agreement with Bently Real Estate to secure a no-cost eight (8) years, two (2) month lease for the subject property. The agreement was amended on September 5, 2023 to extend the performance period. In exchange, Bently Real Estate will receive approximately 416.9 lineal feet of Geneva Place to use as part of a larger mixed-use development project. Bently Real Estate is responsible for completing certain improvements at 401 N. Citrus to deliver the City a “warm shell”, which will then trigger the dedication of the Geneva Place right of way.

This includes installation of an elevator and an HVAC system among other items.

In April of 2022, the City published a Request for Qualifications (RFQ) seeking operational services for a co-working facility at 401 N. Citrus and evaluated the qualifications of respondents. The most qualified respondent was FoundrSpace LLC (“Operator”), and on August 1, 2023, the City Council approved a Management Agreement (“Agreement”) between the City and FoundrSpace LLC for their operation of a co-working facility. The Agreement detailed certain improvements that will be made by the City to the warm shell, which will bring the facility to a level of usability and habitability that will enable the Operator to begin operations.

To facilitate the installation of an HVAC system within the facility as part of the improvements, the City Council awarded a minor construction contract to Infinite Air Solutions for HVAC installation with an amount not to exceed $24,300. The City and Contractor have noted that additional vents need to be added to the scope, and as such, the quoted price has gone up by $3,000. Staff recommends that the First Amendment be approved to allow for additional duct work to be added to the existing scope, in an amount not to exceed $27,300.

DISCUSSION:

The Management Agreement between the City and the Operator stipulates that the City will perform certain improvements to the building on a tiered system and within the allocated budget. Should there

be additional funding after the City completes the physical building improvements from the Tier I category, funding may be used to pay for additional build out assistance, up to the amount set aside through the CIP. Infinite Air Solutions’ original agreement scope stipulates that they will install ducting throughout both buildings, install a two-zone HVAC system, and install Nest thermostats. The additional scope within this proposed Amendment will also add four additional ducts to the restrooms of the facility.

The total price for completion of the original Agreement items and the additional scope is $27,300.

Following the City’s completion of the tenant improvements, the Operator will outfit the building to support their operation and the co-working space will open for business.

FISCAL IMPACT:

There is no impact to the General Fund. Funds are budgeted under account 4010-4000-55100- COWRK.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT
A

1 12923/0001/1924106-1

FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF COVINA AND

INFINITE AIR SOLUTIONS
401 N. CITRUS AVENUE
THIS FIRST AMENDMENT is made and entered into as of January 20, 2026 by and between the City of Covina, a California municipal corporation (hereinafter referred to as “City”), and Infinite Air Solutions, a California corporation (“Contractor”) (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. This First Amendment is made with the respect to the following facts and purposes:
a. On September 4, 2025, the City and Contractor entered into that certain Minor Construction Agreement for HVAC installation for a two-story building and one-story building located at 401 N. Citrus Avenue in an amount not to exceed Twenty-Four Thousand Three Hundred Dollars ($24,300).
b. The parties now desire to add additional interior ducting to the scope of work and thus increase the not to exceed compensation in the amount of Three Thousand Dollars ($3,000) for a new total agreement amount not to exceed Twenty-Seven Thousand Three Hundred Dollars ($27,300) and to amend the Agreement as set forth in this Amendment.

2. Paragraph A of Section 2 of the Agreement entitled “COMPENSATION” is hereby amended to read as follows:

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum not to exceed Twenty-Seven Thousand Three Hundred Dollars ($27,300) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

3. Exhibit A to the Agreement is hereby replaced by adding thereto the items set forth on Attachment “A” to this Amendment, which is attached hereto and incorporated herein as though set forth in full.

4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.

The parties, through their duly authorized representatives, are signing this First Amendment on the date stated in the introductory clause.

ATTACHMENT B

2 12923/0001/1924106-1
City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Infinite Air Solutions,
a California corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

3 12923/0001/1924106-1

ATTACHMENT A
Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor.






































 





























 









 













































 

















 





















 















 



















 






















Tena



























City of Covina 001
401 N Citrus Ave Covina CA 91723 01/14/2026
Zachary Ponce
Install ductwork in 4 bathrooms ($750 each bathroom total of $3,000.) *8x4x5
*Can
*8x4 register
*5” ducting

$27,300

3
01/21/2026
Zachary Ponce 01/14/2026

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 24
Meeting: January 20, 2025
Title: Hazard Mitigation Plan Grant Funding
Presented by: Ric Walczak, Chief of Police
Recommendation: Approve Resolution CC 2026-14 to appropriate funding for the Hazard Mitigation Plan Update.

EXECUTIVE SUMMARY:

The City of Covina applied and was approved for grant funding through the State Office of Emergency Services (Cal OES) to update the City’s Hazard Mitigation Plan. This Plan must be updated every five years and identifies the natural hazards in our jurisdiction in compliance with state and federal mitigation planning requirements. A valid Hazard Mitigation Plan allow jurisdiction like the City of Covina to access emergency relief funding after natural disaster events.

DISCUSSION:

Updating the Covina’s Hazard Mitigation Plan entail’s establishing a planning process to include an evaluation and documentation of a full range of natural hazards to determine which hazards have historically posed a threat to Covina or have actually occurred in the city's history in addition to new and continuing threats that can affect Covina and its assets. Hazard probabilities will be considered by the planning team when evaluating the most common and significant hazards that historically occur in our area for inclusion in the plan such as earthquakes, windstorms and wildfires. During the risk assessment, each identified hazard will be profiled to describe the hazard history, probability, vulnerability, and impacts. Mitigation actions will be evaluated & then prioritized.

Department representative from fire, planning, economic development, building code enforcement, city management staff, and public works will make up the team. A consultant will also be hired as part of this grant to facilitate and develop the final plan for submission to CalOES.

FISCAL IMPACT:

Resolution CC 2026-14 requests an appropriation of $175,725.50. This is a cost sharing grant. The total project cost is $230,644 with $175,725.50 covered by grant reimbursement, and $54,918.50 will be from existing general fund budgeted costs. The majority of this cost is from staff time needed to complete this Hazard Mitigation Plan.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2026-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, INCREASING THE POLICE DEPARTMENT FISCAL
YEAR 2025-26 BUDGET BY $175,725.50 AND APPROPRIATE THE

SAME DOLLAR AMOUNT TO PAY ACTIVITIES IN UPDATING THE

HAZARD MITIGATION PLAN
WHEREAS, the City of Covina (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the City of Covina was awarded a Hazard Mitigation Plan grant for 2025 in the amount of $175,725.50 for completing an updated the City’s Hazard Mitigation Plan; and
WHEREAS, accepting this award will increase the Police Department’s appropriation by $175,725.50 and revenue account by the $175,725.50; and WHEREAS, appropriations may be made by the City Manager, amendments (increases/decreases) to the Budget shall be by approval and Resolution of the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Fiscal Year 2025-26 Budget is hereby amended as follows:

SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20th day of January 2026
City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk Revenue Account 2230 1700 42190 P2609 175,725.50 Personnel FT 2230 1700 50010 P2609 110,725.50
Consultant Cost 2230 1700 51005 P2609 65,000.00

Resolution CC 2026-14 Page 2 of 2

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-14 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of January, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: January 20, 2026
Title: Consideration of Fiscal Year 2026-2027 Community Development Block Grant (CDBG) Program Budget
Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: 1. Open the public hearing and receive public testimony;

2. Close the public hearing;

3. Consider approval of the FY 2026-2027 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that:
a) the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority (LACDA), with a maximum of 15 percent of funding allocated for public service programs;

4. Adopt Resolution CC 2026-07, authorizing the allocation of the Fifty Second Year CDBG funds for FY 2026-2027; and

5. Authorize the City Manager or his designee to execute the documents related to the FY 2026-2027 CDBG funds.

EXECUTIVE SUMMARY:

As a municipality with a population below 50,000 prior to the most recent census count, the City of Covina (City) is ineligible to receive CDBG funding directly from United States Department of Housing and Urban Development (HUD). Instead, the City receives CDBG funds from LACDA through the Urban County Program. Under this program, LACDA applies to HUD for CDBG funding, and then divides the funding amongst its subrecipients such as the City of Covina. The City’s CDBG funding is accounted for under the Community Development Department budget.

LACDA requires that the City submits a preliminary budget and spending contract by January 31 of each year. Specific projects must be approved by LACDA and found to be in compliance with federal regulations. The FY 2026-2027 budget must take into account the scheduled Section 108 loan payment, which will reduce the amount of the FY 2026-2027 funds available for programming.

DISCUSSION:

The LACDA has notified the City that the estimated final allocation of CDBG funds for FY 2026-2027 is $266,966 CDBG funds can only be spent on activities that:
 Benefit low- and moderate-income persons
 Prevent or eliminate slum and blight, or
 Meet community development needs having a particular urgency (must pose a serious and immediate threat to the health of welfare of the community).

Under the CDBG program, public service (non-capital/non-construction) projects are limited to 15 percent of the annual allocation. The public service allocation for FY 2026-2027 will be $40,045, based on the planning allocation amount of $266,966 as shown in the table below.

Table 1. Funding Availability
FY 2026-2027 allocation $266,966
Total available for public service programs ($ 40,045)
Total available for non-public service programs $226,921 Estimated Section 108 payment for FY 26-27 $172,188
Remaining funds available for non-public service
programming $ 54,733
Section 108 Payment
The HUD Public Offering for the Section 108 Loan Program was completed in March 2018, at an interest rate of 3%. Principal and interest payments are now established for the remainder of the 20- year term. In FY 26-27, $172,188 is the amount being set aside to pay the Section 108 loan payment.

The amount payable for the Section 108 Loan payment is withheld from the City’s annual CDBG allocation by the LACDA.

Fiscal Year 2026-2027 Funding Applications - Public Service Programs Applications were received for the following public service programs:
 Senior Information and Referral
 Senior Nutrition
For fiscal year 2026-2027, the public service maximum cap is estimated to be $40,045. Notwithstanding the HUD 15% public service cap, the LACDA requires that each program be funded at a minimum of $10,000. Therefore, public entities using CDBG funds need to be consistent with two sets of regulations by two different funding agencies.

Table 2. Public Service Applications Submitted
Public Service Program City Program Funding Requested

1. Senior Information and Referral Program Yes $20,000

2. Senior Nutrition Program Yes $20,000
Total amount requested $40,000
Total amount available $40,045
Two applications received are for City-run programs. A matrix of the project descriptions is attached as Attachment B.

The Senior Information and Referral Program provide services, information and referrals for service to seniors. The Senior Nutrition Program provides hot, nutritious meals at low or no cost to seniors. The City partners with the YWCA of San Gabriel Valley for the Senior Nutrition Program.

A total of $40,000 was requested in public service funding. $40,045 is available for programs. Two existing City public service programs have requested funding to continue their work. Staff and the Finance Advisory Commission is recommending continued funding of City public service programs.

Fiscal Year 2026-2027 Funding Applications - Programs other than Public Service After allocations for public service programs and payment and payment of principal and interest on the Section 108 loan, $54,733 is available for budgeting purposes. Program applications totaling $54,733 were received for this category.

Applications were received for the following non-public service programs, which are described in Attachment B:

Program Name Amount Requested
 Residential Rehabilitation $54,733
The Finance Advisory Commission, which reviews, evaluates and monitors CDBG programs as part of the City's mandated Citizen Participation, considered all requests at their December 10, 2025, meeting in order to make a recommendation for funding to the Covina City Council. City staff members were also present. The Commission recommendation is shown on Column “C” of Attachment A and in Table 3 below. A copy of the draft minutes from the meeting is attached as Attachment C.

Final Recommendation by the Finance Advisory Commission on FY 2026-2027 Funding The Commission discussed the proposed projects at the Regular Meeting of December 10, 2025 and then voted on the recommendation to the City Council. The Commission members unanimously approved the staff funding allocations. In addition to funding recommendations, the Commission advised that in future years Staff should evaluate and implement additional outreach measures beyond the minimum CDBG notification requirements to better inform potential applicants of funding opportunities, including improving accessibility on the City’s website to enhance transparency and public access. The Finance Advisory Commission recommendation is indicated in Table 3.

Table 3: Finance Advisory Commission Recommendation
Program Recommended FY 26-27
funding
Senior Information & Referral Program $20,045
Senior Nutrition Program $20,000
Subtotal Public Service Programs $40,045
Section 108 Loan Payment $172,188
Residential Rehabilitation $54,733
Subtotal Other Programs $226,921
Total Budget Recommendation, FY 2026-2027 $266,966
The recommendations are shown in Columns C and D in Attachment A. Staff concurs with the Commission recommendations. Draft minutes of the December 10, 2025, Finance Advisory Commission meeting are attached as Attachment C. The public hearing today was properly noticed and provides the public with a forum to discuss this matter.

FISCAL IMPACT:

The fiscal year 2026-27 allocation of $266,966 is available for programming as recommended in Attachment A. In addition, $271,394 is available from previous years to be programmed ($68,833 of which is included in tonight’s agenda as a separate item to be considered for programming to the Residential Rehabilitation Program). If the proposed increase to the Residential Rehabilitation Program budget for FY 2025-26 is approved tonight by Council, $202,561 will remain available from previous years to be programmed at a later date. CDBG funds received are adequate to cover program expenditures.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This activity will not result in a reasonably foreseeable change to the physical environment; it is exempt from CEQA under State CEQA Guidelines 15061 (b) (2) and (3) and does not constitute a project.

Respectfully submitted,

RECOMMENDED FUNDING TABLE
For Planning Purposes 2026-27: Funding Available
Estimated New Year Funds Available (FY 26-27) a $266,966 Carry-over funding from prior year b $0 *
Public Services (15% of a) c $40,045
Total amount available FY 26-27 (a+b) d $266,966
Non Public Service Funds Available for Programming (d-c) e $226,921 Section 108 loan payment FY 26-27 f $172,188
Non Public Service Funds
Available for Programming (e-f) g $54,733
A BCD
Program Name
Current Fiscal Year 25-
26 Active Projects
Fiscal Year 26-27
Request
Finance Advisory
Commission
Recommendation
Staff
Recommendation

PUBLIC SERVICE PROGRAMS
1 Second Start Literacy $13,959 $0 $0 $0
2 Senior Info & Referral $10,000 $20,000 $20,045 $20,045 3 Senior Nutrition (YWCA) $20,000 $20,000 $20,000 $20,000 Subtotal Public Service $43,959 $40,000 $40,045 $40,045 not to exceed
$40,045
Other Programs
4 Section 108 Loan Payment $175,687 $172,188 $172,188 $172,188 5 Residential Rehabiltation $23,412 $54,733 $54,733 $54,733 6 Downtown Neighborhood
Business Workforce
Augmentation Program $50,000 $0 $0 $0
Subtotal Other Programs $249,099 $226,921 $226,921 $226,921 $266,921 $266,966 $266,966
CITY OF COVINA CDBG PROGRAM APPLICATIONS 2026-2027 (52nd Year) *At this time, $271,394 in carryover funds is available to be programmed. If Council approves on a seperate agenda tonight the allocation of $68,833 to the Residential Rehabilitation Program budget for FY 25-26, $202,561 is available as unallocated carryover funds to be programmed at a later date. Which will be brought back for consideration and review.

ATTACHMENT A

1 ATTACHMENT B
Synopsis of Proposed Projects and Programs, FY 2026-2027 Name of Program Description Amount
Requested
Item
No.

Public Service Programs
Senior Information &
Referral
This is a continuing City project that provides referral services such as free legal assistance, informational
seminars and workshops, free tax preparation
appointments, and transportation to senior citizens.

Program is run through the Covina Senior and
Community Center of the Parks and Recreation
Department.
$20,000 1
Senior Nutrition
Program
This is a continuing City program which provides meals
to seniors and disabled residents in the City of Covina.

Hot nutritious meals are provided Monday through
Friday, excluding holidays, at the Covina Senior and
Community Center. Service is provided by a contractor
through the Parks and Recreation Department. A
donation is suggested but not required.
$20,000 2
Total Public Service Request $40,000
Total Public Service Available $40,045
Section 108 Loan
Guarantee Payment
Principal and interest payment on the $2.5 million loan to fund construction of the senior portion of the Covina
Senior and Community Center. This estimated payment
is based on a 20 year loan at 5%. The actual amount
may be higher or lower depending on the interest rate.
$172,188 3
Residential
Rehabilitation
Citywide
This is a continuing program providing a combination of grants and loans to income-eligible City of Covina
residents to repair, weather sealing, roofing and
rehabilitation of an existing single-family owned and
occupied home, The program is administered on a firstcome and first-serviced basis. This program will be overseen by City of Covina staff through the Community
Development Department, Special Projects Division.
$54,733

4 Total non-public service projects $226,921
Total amount requested $226,921

Finance Advisory Commission Minutes December 10, 2025

ATTACHMENT C

FINANCE ADVISORY COMMISSION

MINUTES OF REGULAR MEETING
December 10, 2025
The regular meeting of the Finance Advisory Commission was held on Wednesday, December 10, 2025, at 6:00 pm, in the Covina Council Chamber, 125 East College Street, Covina, CA 91723
Commissioners Present: Commission Members Gregory Galindo, Kevin Stapleton, Chairperson Lynda Noriega, and Salvador Flores-Chatfield, Jessie Castro, and City Treasurer Neil Polzin
Commissioners Absent: Andrew McIntyre, Claudia Casasola, Vice Chairperson Geoff Cobbett, and Janet Salmon
Staff Present: Theresa Franke, Finance Director
Charles Russom, Sr. Management Analyst
Public Present: None

CALL TO ORDER
The meeting was called to order at 6:05pm. A quorum was present.

AGENDA POSTING DECLARATION
The Agenda for the December 10, 2025 meeting was posted in accordance with Section 54954.2(a) of the California Government Code.

PUBLIC COMMENTS
None.

COMMISSION COMMENTS
None.

STAFF COMMENTS
None.

Finance Advisory Commission Minutes December 10, 2025

CONSENT CALENDAR
CC1. Approve the minutes from the special Meeting of April 30, 2025 of the Finance Advisory Commission.

A motion was made by Kevin Stapleton, seconded by Gregory Galindo, to approve Item CC1.

Motion on CC1 was approved as follows:

AYES: Noriega, Flores-Chatfield, Castro, Galindo, Stapleton NOES: None
ABSTAIN: None
ABSENT: McIntyre, Casasola, Cobbett, Salmon

REORGANIZATION OF FINANCE ADVISORY COMMITTEE
The Director of Finance, Theresa Franke introduced new Finance Committee member, Jessie Castro.

The Director of Finance, Theresa Franke asked for nominations for the position of Chairperson. Lynda Noriega was nominated as Chairperson. There were no additional nominations. The floor was closed to nominations and Lynda Noriega was elected Chairperson by acclamation.

The meeting was then turned over to Chairperson Lynda Noriega for the election of a Vice Chairperson. Chairperson Lynda Noriega opened the floor for nominations of Vice Chairperson. Gregory Galindo was nominated as Vice-Chair. There were no additional nominations. The floor was closed to nominations and Gregory Galindo was elected Vice Chairperson by acclamation.

Election of Chair: Lynda Noriega
Election of Vice Chair: Gregory Galindo

NEW BUSINESS
NB1. CBDG FY 26-27 Proposed Funding
City Treasurer Neil Polzin suggested that next year’s proposed funding be made more accessible on the City website, as he was unable to locate the agenda item there.

A motion was made by Vice Chairperson Gregory Galindo and seconded by Salvador Flores-Chatfield to support staff’s recommendation to City Council.

Motion on NB1 was approved as follows:

AYES: Noriega, Flores-Chatfield, Castro, Galindo, Stapleton NOES: None
ABSTAIN: None
ABSENT: McIntyre, Casasola, Cobbett, Salmon

Finance Advisory Commission Minutes December 10, 2025

ADJOURNMENT
There being no further business, the meeting adjourned at 6:19 p.m.

Respectfully Submitted,
Lisa Lee, Administrative Technician
Approved and adopted this day of , 2025.

Lynda Noriega, Chairperson

ATTACHMENT D
RESOLUTION CC 2026-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE ALLOCATION OF THE FIFTY

SECOND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDS FOR FISCAL YEAR 2026-2027
WHEREAS, the Community Development Block Grant (CDBG) Program has operated since 1974 to provide local governments with the resources necessary to meet the needs of persons of low-and moderate-income; and
WHEREAS, the City of Covina contracts with the Los Angeles County Development Authority for the disbursement of Community Development Block Grant Funds, through the Urban County Program; and
WHEREAS, the City of Covina will receive an estimated total of $266,966 in Fiscal Year 2026-2027 in CDBG Funds; and
WHEREAS, the City Council has conducted a public hearing, with the required prior notice, to provide the public with an opportunity to comment on the programs proposed for the Fiscal Year 2026-2027 CDBG funds program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the CDBG program budget for Fiscal Year 2026-2027 and instructs staff to submit the necessary documentation and a copy of this Declaration to the Los Angeles County Community Development Authority.

SECTION 2. The City Council authorizes City staff to adjust the program budget as necessary throughout the Fiscal Year, based on the final allocation, with a maximum of 15 percent of funding allocated for public service programs. This includes, but is not limited to, allocating amounts on a per project basis, adjusting project budgets, implementing a new project or cancelling existing activities, to allow for the timely expenditure of CDBG funds
SECTION 3. The City Manager or his designee is authorized to execute documents related to the Fiscal Year 2026-2027 CDBG program.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20
th day of January, 2026.

Resolution CC 2026-07 Page 2 of 2
City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-07 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of January, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated
____________________________________
FABIAN VELEZ, Chief Deputy City Clerk