Covina City Council
January 20, 2026

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, January 20, 2026, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header.

A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

All communications are to be addressed directly to the City Council and not to the members of the audience. Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages
JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C.

King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Mayor Linares.

INVOCATION
Given by Covina Police Chaplain Mike Lee.

APPROVAL OF AGENDA

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Minutes 9
Staff Recommendation:

Approve the Minutes of the December 2, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

CC 2. Payment of Demands 17
Staff Recommendation:

Approve Payment of Demands in the amount of $9,395,100.20.

CC 3. City of Covina Investment Report for Month Ended November 30, 2025
29 Staff Recommendation:

Receive and File.

CC 4. Resolution Regarding a Safe Streets for All Grant Award for a Safety Action Plan
45 Staff Recommendation:

Adopt Resolution CC 2026-04 Authorizing the City Manager to enter into a restricted grant agreement with the Federal Highway Administration and approving amendment to the Fiscal Year 2025/2026 Operating Budget to accept $336,000 in grant monies and appropriate $54,000 in local match funds for the City of Covina Citywide Comprehensive Safety Action Plan.

CC 5. Renewal of License Agreement for Use of a Portion of City Property at Heritage Plaza for a Certified Farmers Market 65 Staff Recommendation:

Approve the Renewal of License Agreement for Use of a Portion of City Property at Heritage Plaza for a Certified Farmers’ Market and Authorize the City Manager to Execute the Agreement.

CC 6. Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services for the City of Covina’s Quarterly Newsletter Publication
83 Staff Recommendation:

Approve the Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services for the City of Covina’s Quarterly Newsletter Publication and Authorize the City Manager to Execute the Agreement.

CC 7. Covina Recreation Village Project – Phase II – Library Building – Award of Contract to Vector USA, Inc. in the Amount of $133,009.26 101
Staff Recommendation:

Award of Contract for the Covina Recreation Village Project – Phase II – Library Building to Vector USA, Inc. in the amount of $133,009.26 and authorize the City Manager to execute the contract;

1. Authorize a contingency amount of $20,000 for any unforeseen construction expenses; and

2. Adopt Resolution CC 2026-01 appropriating $153,009.26 from available Measure CC Funds to be transferred into the Parks CIP Fund for the Covina Recreation Village Project – Phase II – Library Building for the installation of a new computer network system.

3. CC 8. Consideration of Resolutions Relating to Covina's General Municipal Election to be Held on June 2, 2026
149
Staff Recommendation:

Adopt Resolution CC 2026-09 calling for and giving notice of the holding of a General Municipal Election to be held on Tuesday, June 2, 2026, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities and requesting the Registrar of Voters of the County of Los Angeles to conduct said Election and canvass the results;

1. Adopt Resolution CC 2026-10 requesting the Board of
Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on June 2, 2026, with the Statewide Primary Election to be held on the date pursuant to §10403 of the Elections Code; and

2. Adopt Resolution CC 2026-11 adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an Election to be held on Tuesday, June 2, 2026.

3. CC 9. City-Wide Pavement Management Program Update – Project No.

P2603 – Final Acceptance and Filing Notice of Completion 163
Staff Recommendation:

Accept the work performed by Bucknam Infrastructure Group, Inc; and

1. Authorize the City Clerk to file a Notice of Completion for the Pavement Management Program Update – Project No. P2603.

2. CC 10. Resolution Authorizing Signer for Caltrans Funds 167 Staff Recommendation:

Adopt Resolution CC 2026-02.

CC 11. First Amendment to Agreement with Civiltec Engineering, Inc. for Preparation of a Water Master Plan Update
171
Staff Recommendation:

Authorize the City Manager to execute the First Amendment to Agreement with Civiltec Engineering, Inc., increasing the not-toexceed compensation to $181,800; and

1. Adopt Resolution CC 2026-06 to amend the Fiscal Year 2025- 2026 Capital Improvement Program Budget to increase funding by $15,000 for the Water Master Plan and Water Rate Study and appropriate the necessary funds from the available Water Utility Fund balance.

2. CC 12. Recognized Obligation Payment Schedule (ROPS 26-27), Covering July 1, 2026 through June 30, 2027
181
Staff Recommendation:

Approve the Recognized Obligation Payment Schedule (ROPS 26-27) covering July 1, 2026, through June 30, 2027.

CC 13. To Authorize the Executive Director to Execute the Professional Services Agreement between the Covina Housing Authority and RSG, Inc. and the Deposit Agreement with Cienega Gardens Preservations LP 187

Staff Recommendation:

Authorize the Executive Director to execute the Professional Services Agreement and any related documents between the Covina Housing Authority and RSG, Inc.;

1. Authorize the Executive Director to execute the Deposit Agreement and any related documents between the Covina
Housing Authority and Cienega Gardens Preservations LP, for receipt of funds to be deposited into Account 2020-0000-22250; and

2. Adopt Resolution CC 2026-03 to authorize the Executive Director to Execute the Deposit Agreement for the receipt of funds to be deposited into Account 2020-0000-22250 for the annual compliance monitoring services for the affordability covenants at the 180-unit multifamily apartment building at 1121 North Lyman Avenue in the City of Covina known as the
Cienega Gardens Apartments.

3. CC 14. Purchase Agreement/Purchase Order Authorization for Madvac LS175 Mini Vacuum/Mobile Cleaning Unit for the Department of Public Works – Streets Division
217
Staff Recommendation:

Authorize the City Manager to execute a Purchase
Agreement/Purchase Order Authorization with Haaker
Equipment Company for the purchase of one (1) new Madvac LS175 Mini Vacuum/Wash Mobile Cleaning Unit in an amount not-to-exceed $174,447.38; and

1. Approve Resolution CC 2026-08 appropriating $175,000 from available Fund Balance in the Environmental Fund, Impact Fees – Streets Fund, Municipal Parking District Fund, Sanitary Sewer Fund, and Proposition A Funds for use towards the purchase of the Mini Vacuum/Wash Mobile Cleaning Unit.

2. CC 15. Allocating Unallocated FY 25-26 Community Development Block Grant (CDBG) Funds to the "Residential Rehabilitation Program" Project D96164-25
223
Staff Recommendation:

Adopt Resolution CC 2026-05, Authorizing and Increase to the FY 25-26 Community Development Block Grant for Projects D96164-25, and Amending the FY 2025-2026 Community
Development Budget to reflect these changes; and

1. Authorize the City Manager or his designee to execute documents related to the FY 2025-2026 CDBG funds.

2. CC 16. Award Contract to D&H Water Systems, Inc. for the Procurement & Installation of a Chloramine Boosting System (CBS) at Rancho Simi Reservoir
227
Staff Recommendation:

Approve Award Contract to D&H Water Systems, Inc. for the procurement & installation of new Chloramine Boosting System

1.

(CBS) Equipment for the Rancho Simi Reservoir in the amount of $62,004.87 and authorize the City Manager to execute the contract; and
Authorize a project contingency of $ 5,000 for unforeseen circumstances.

2. CC 17. Approval of Plans and Specifications, Authorization for Bid Advertisement and Authorization to Amend the City’s Community Workforce Agreement with the LAC/OC Building and Construction Trades to include the Wingate Park Regional EWMP Project 249
Staff Recommendation:

Approve Plans and Specifications for the Wingate Park Regional EWMP Project – Project No. WM211 and authorize the
Department of Public Works to solicit bids; and

1. Authorize an amendment to the City’s Community Workforce Agreement to include the Wingate Park Regional EWMP Project – Project No. WM211 as an eligible project.

2. CC 18. Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June 30, 2025
253
Staff Recommendation:

Receive and file the following reports for Fiscal Year ended June 30, 2025: (1) Annual Comprehensive Financial Report (ACFR) and related Auditor Communications, and (2) Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit.

CC 19. Proposed Allocation of $308,795 in Permanent Local Housing Allocation (PLHA) Funds to a Future Homeownership Opportunities Assistance Program
477
Staff Recommendation:

Adopt Resolution CC 2026-12, approving the allocation of funds from participation in the Los Angeles Urban County Permanent Local Housing Allocation Program for FYs 2023-2024 and 2024- 2025 to the Homeownership Opportunities Assistance category; and

1. Authorize the City Manager or his designee to execute related documents as necessary.

2. CC 20. Purchase Order Authorization to Purchase a Custom-built Food Trailer as a Component of the Covina Recreation Village Project 491
Staff Recommendation:

Authorize the City Manager or his designee to approve a Purchase Order in the amount of $40,109.15 with Arete Food Trailers to purchase a new custom-built food trailer for the Covina Recreation Village Project.

CC 21. Second Amendment to the Agreement between the City of Covina and Dunwright Painting and Coatings for Interior Painting as Tenant Improvements at 401 N. Citrus Avenue
495
Staff Recommendation:

Approve the Second Amendment between the City of Covina and Dunwright Painting and Coating and Authorize the City Manager or his

designee to and execute all related documents.

CC 22. Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604
527
Staff Recommendation:

Amend the Fiscal Year 2025-2026 Capital Improvement
Program to rename the “CCTV Facilities Installation Project” to the “Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604”;

1. Award of Contract for the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604 to Vector USA, Inc. in the Amount of $534,240.96;

2. Authorize a contingency amount of $53,424.10 (approximately 10% of construction costs) for any unforeseen construction expenses; and

3. Adopt Resolution CC 2026-13 appropriating $588,000 from various Police Department & Public Works’ funds for use towards the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604.

4. CC 23. First Amendment to the Agreement between the City of Covina and Infinite Air Solutions for HVAC System Installation as Tenant Improvements at 401 N. Citrus Avenue
595
Staff Recommendation:

Approve the First Amendment between the City of Covina and Infinite Air Solutions and Authorize the City Manager or his designee to and execute all related documents.

CC 24. Hazard Mitigation Plan Grant Funding 629
Staff Recommendation:

Approve Resolution CC 2026-14 to appropriate funding for the Hazard Mitigation Plan Update.

PUBLIC HEARINGS
PH 1. Consideration of Fiscal Year 2026-2027 Community Development Block Grant (CDBG) Program Budget
633
Staff Recommendation:

1. Open the public hearing and receive public testimony;

2. Close the public hearing;
Consider approval of the FY 2026-2027 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that: a) the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority (LACDA), with a maximum of 15 percent of funding allocated for public service programs;

3. Adopt Resolution CC 2026-07, authorizing the allocation of the Fifty Second Year CDBG funds for FY 2026-2027; and

4. 5. Authorize the City Manager or his designee to execute the

documents related to the FY 2026-2027 CDBG funds.

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, February 3, 2026, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

1 CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT

AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING

AUTHORITY JOINT MEETING

MINUTES
December 2, 2025, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember John C. King
Mayor Pro Tem/Vice-Chair Hector Delgado
Mayor/Chair Victor Linares
Councilmembers Absent: Councilmember Patricia Cortez
Staff Present: City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Kevin G. Ennis
Assistant City Manager Angel Carrillo
Community Development Director/Deputy City Manager Brian Lee Public Works Director Rafael M. Fajardo
Finance Director Theresa Franke
Chief Deputy City Clerk Fabian Velez
Staff Absent: Parks & Recreation/Library Services Director Lisa Evans _____________________________________________________________________

2 JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Mayor Linares called the Council/Agency/Authority meeting to order at 7:32 p.m. with all Councilmembers present except Councilmember Cortez.

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Councilmember Allen.

INVOCATION
Given by Covina Police Chaplain Mike Lee.

APPROVAL OF AGENDA
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember King
Approve the agenda as presented.

Approved (4 to 0); Cortez Absent

PRESENTATIONS
A. Charter Oak Advanced Choir Ensemble "ACE"
Rebecca Portnoy, Choir Director for Charter Oak Unified School District, and the Charter Oak Advanced Choral Ensemble "ACE" performed several songs.

PUBLIC COMMENTS
Neil Polzin noted the absence of recognition for World AIDS Day and expressed enthusiasm with the reappointment of Suzee Della Donna to the Library Board of Trustees. Concerns were also raised regarding the proposed increase to the salary of the City Manager and the campaign photos used by Mayor Linares.

Melinda Forbes highlighted the upcoming Wine Walk event put on by the Covina Chamber of Commerce.

Robert Owen expressed his opposition to the proposed salary increase for the City Manager and comments previously shared by Mayor Linares.

Dr. Bri also noted the absence of recognition for World AIDS Day and Trans Day of Remembrance and commented on the Pride Proclamation presented during Pride Month.

Dr. Bri also expressed opposition to the construction of data centers and requested that the City Council commit to a prohibition of their construction.

3 COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen commented on the City Manager's performance, the amount of work completed by him and the City staff, and stated the importance of leadership.

Councilmember Allen also encouraged those with opposing views to work with the City to fix anything they feel is wrong.

Councilmember King expressed his excitement for the Wine Walk, taking place on Saturday December 13, 2025, from 4:00 p.m. to 9:00 p.m., and the upcoming Covina Christmas Parade. He then highlighted some of the positive contributions made to the City and the financial stability provided by the City Manager and City staff.

Councilmember King thanked Parks and Recreation/ Library Services Director Evans, her team, the Public Works Department, and Police Department for a wonderful Tree Lighting Ceremony.

Mayor Pro Tem Delgado stated his support for Consent Calendar item CC 9, which he considered a deserved salary adjustment, and provided his rational on the item and need to retain strong employees in a competitive career sector. He also hoped the community had a great Thanksgiving and invited the community to attend the upcoming Covina Christmas Parade.

Mayor Linares thanked City Manager Marcarello for the work completed under his leadership including: overseeing the City budget, the awarding of several grants, construction of the City skate park, repairing of streets, improvements made to water and sewer systems, hiring of a new Chief of Police, attracting new businesses, and retaining key tax basins as well as high level staff already eligible for retirement. He also informed the community of the upcoming 74th Annual Covina Christmas Parade, taking place on December 6, 2025, beginning at 6:00 p.m., and holiday concert taking place on December 20, 2025, at 5:30 p.m. at Heritage Plaza. Mayor Linares then commented on the remarks made regarding his campaign photos and noted differences in situations regarding the Covina City Manager and other cities.

CITY MANAGER COMMENTS
City Manager Marcarello thanked the City Council for their kind remarks and stated his pride in the organization. City Manager Marcarello recused himself from Consent Calendar item CC 9.

CONSENT CALENDAR
City Attorney Ennis clarified that Consent Calendar item CC 9 will not be required to be removed from the Consent Calendar unless the City Council wishes to engage in separate discussion. He also provided an oral summary of the changes being proposed to the City Manager’s compensation, pursuant to Government Code Section 54953(c)(3), which included an adjustment to a monthly salary of $25,000 and a one-time allotment of 100 vacation leave awarded in the 2025-26 Fiscal Year.

CC 1. Payment of Demands
Motion made by: Councilmember King
Seconded by: Councilmember Allen
Approve Payment of Demands in the amount of $5,963,207.84 Approved (4 to 0); Cortez Absent

4 CC 2. Resolution CC 2025-123, Casting Votes for Azusa Mayor Robert Gonzales to Represent Cities with Prescriptive Water Pumping Rights as a Member on the Board of the San Gabriel Basin Water Quality Authority
Motion made by: Councilmember King
Seconded by: Councilmember Allen
Adopt Resolution CC 2025-123, casting votes for Azusa Mayor Robert Gonzales to represent Cities with Prescriptive Water Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.

Approved (4 to 0); Cortez Absent
CC 3. First Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.

Motion made by: Councilmember King
Seconded by: Councilmember Allen
Approve the First Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.

Approved (4 to 0); Cortez Absent
CC 4. Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 – Award of Contract to Gentry Brothers, Inc. in the Amount of $1,784,972
Motion made by: Councilmember King
Seconded by: Councilmember Allen

1. Approve plans and specifications for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608;

2. Award a contract for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $1,784,972 and authorize the City Manager to execute the contract;

3. Authorize a contingency amount of $178,497 (approximately 10% of construction costs) for any unforeseen construction expenses;

4. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $194,000 and authorize the City Manager to execute the agreement; and

5. Adopt Resolution CC 2025-120 appropriating an additional $421,872 from available RMRA Fund – Fund Balance for use towards the project.

Approved (4 to 0); Cortez Absent

5 CC 5. Grand Avenue and Glendora Avenue Bus Shelter Installation Project – Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember King
Seconded by: Councilmember Allen

1. Accept the work performed by FS Contractors, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Grand Avenue and Glendora Avenue Bus Shelter Installation Project.

Approved (4 to 0); Cortez Absent
CC 6. Confirm and Approve City Council’s Appointment to the Library Board of Trustees
Motion made by: Councilmember King
Seconded by: Councilmember Allen
Approve the City Council’s appointment to the Library Board of Trustees.

Approved (4 to 0); Cortez Absent
CC 7. Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501 – Final Acceptance and Filing Notice of Completion Motion made by: Councilmember King
Seconded by: Councilmember Allen

1. Accept the work performed by PTM General Engineering Services, Inc.;

2. Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501; and

3. Adopt Resolution CC 2025-121 appropriating $78,360.30 from available Proposition C Fund – Fund Balance for use towards project completion.

Approved (4 to 0); Cortez Absent
CC 8. Citrus Avenue Rail Crossing Safety Enhancements Project – Award of Professional Services Agreement for Engineering/Design Services to Infrastructure Architects, Inc. in an Amount not-to-exceed $78,120 Motion made by: Councilmember King
Seconded by: Councilmember Allen

1. Award a contract for the Citrus Avenue Quiet Zone Installation Project – Engineering Services to Infrastructure Engineers, Inc. in an amount not-to-exceed $73,120 and authorize the City Manager to execute the Professional Services Agreement; and

2. Authorize a contingency amount of $5,000 for unforeseen expenses.

Approved (4 to 0); Cortez Absent

6 CC 9. Approval of Fourth Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello Motion made by: Councilmember King
Seconded by: Councilmember Allen

1. Approve the Fourth Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello; and

2. Adopt Resolution CC 2025-122 Amending the Salary Schedule Regarding the Position of City Manager.

Approved (4 to 0); Cortez Absent
CC 10. Adoption of Ordinance 25-14, Allowing the Option for Electronic Filing of Campaign Disclosure Statements
Motion made by: Councilmember King
Seconded by: Councilmember Allen
That the City Council adopt Ordinance 25-14, entitled “An Ordinance of the City Council of the City of Covina, California, Allowing an Option for Electronic Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements”.

Approved (4 to 0); Cortez Absent
CC 11. Adoption of Ordinance 25-15, Amending Chapter 17.69 of the Covina Municipal Code to Align with Standard Set Forth Under California State Laws
Motion made by: Councilmember King
Seconded by: Councilmember Allen
Waive full reading and adopt Ordinance 25-15, entitled “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and, Making A Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

Approved (4 to 0); Cortez Absent

PUBLIC HEARINGS
PH 1. Adoption of Ordinance 25-13, Amending Title 14, Building and Construction, of the Covina Municipal Code
Mayor Linares opened the public hearing.

The agenda report was provided by Deputy Community Development Director and City Building Official Robert Fisher.

7 Questions from the City Council included the possibility of being able to disseminate information regarding fire zones to residents and whether there was an increased administrative burden due to the mandates.

There were no public comments.

Mayor Linares closed the public hearing.

Councilmember Allen gave kudos to staff for their work on the Building Code updates.

Motion made by: Councilmember Allen
Seconded by: Councilmember King
Waive full reading and adopt Ordinance 25-13 entitled “An Ordinance of the City Council of the City of Covina adopting by reference codes comprising the 2025 Edition of the California Building Standards Code (California Code Of Regulations, Title 24, Parts 1 - 12), including the 2025 Editions of the California Administrative Code, California Building Code Volumes 1 and 2 including Appendices A B, D, F, I, J, N, O and P, California Residential Code including Appendices AA, BB, BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, and CJ, California Green Building Standards Code, California Mechanical Code, California Plumbing Code, California Electrical Code, California Fire Code, California Existing Building Code, California Energy Code, California Historical Building Code, California Referenced Standards Code, and the California Wildland-Urban Interface Code, together with certain additions, insertions, deletions and changes, amending Title 14 of the Covina Municipal Code, and approving a CEQA exemption determination”
Approved (4 to 0); Cortez Absent

ADJOURNMENT
At 8:18 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned in memory of Fred Feldheim to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, December 16, 2025, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
________________________________
Fabian Velez, Chief Deputy City Clerk
_____________________________
Victor Linares, Mayor/Chair

CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: January 20, 2026
Title: Payment of Demands
Presented by: Theresa Franke, Director of Finance
Recommendation: Approve Payment of Demands in the amount of $9,395,100.20.

EXECUTIVE SUMMARY:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants December 5, 2025 – January 8, 2026 CITY checks/EFTs $ 7,161,655.41
CITY payroll $ 2,206,237.39
CITY voids $ (90.00)
Worker’s Comp $ 27,157.08
$ 9,394,959.88
SACRA checks/EFTs $ 140.32
SACRA payroll $ 0.00
$ 0.00
TOTAL checks/EFTs $ 9,395,100.20
DISCUSSION:

The attached reports have been reviewed by the Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 25/26 budget.

Respectfully submitted,

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
6066 12/03/2025 1364 HOME DEPOT CREDIT SERVICES 5,139.27 6067 12/01/2025 5438 BMO 41,876.49
6068 12/18/2025 4003 MidAmerica 2,114.15
6069 01/05/2026 4003 MidAmerica 1,677.85
6070 01/06/2026 487 CALIFORNIA PUBLIC EMPLOYEES' 2,516.88 21052 12/18/2025 788 COVINA, CITY OF 56,639.38 *
21053 12/18/2025 789 COVINA-FSA, CITY OF 1,512.82
21054 12/18/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 44,240.09 21055 12/18/2025 487 CalPERS 107,343.53
21056 12/18/2025 487 CalPERS (564.72)
21057 12/31/2025 788 COVINA, CITY OF 51,124.77 *
21058 12/31/2025 789 COVINA-FSA, CITY OF 0.32
21059 12/31/2025 788 COVINA, CITY OF 41.95 *
21060 12/31/2025 487 CalPERS 1,879.43
subtotal EFT/wires/direct deposits 315,542.21
Internal transfers - workers comp allocation - no net cash effect (107,806.10) * subtotal EFT/wires/direct deposits less Internal Transfers $207,736.11 129396 12/11/2025 219 AT&T 92.64
129397 12/11/2025 524 CAPRI DELI & KITCHEN INC 303.92
129398 12/11/2025 572 CATHOLIC CHARITIES OF LOS ANGELES 1,573.00 129399 12/11/2025 649 CINTAS CORP #693 440.28
129400 12/11/2025 749 BOHL PH.D., NANCY K. 115.50
129401 12/11/2025 783 CITY OF COVINA WATER 569.70
129402 12/11/2025 835 D & D GOLF CARS INC 696.15
129403 12/11/2025 894 DF POLYGRAPH 600.00
129404 12/11/2025 970 EDISON CO 80,517.49
129405 12/11/2025 1055 FEDEX 15.26
129406 12/11/2025 1075 WEX BANK 50.00
129407 12/11/2025 1198 GLOBALSTAR LLC 105.31
129408 12/11/2025 1204 GOLDEN STATE WATER COMPANY 649.33 129409 12/11/2025 1204 GOLDEN STATE WATER COMPANY 152.87 129410 12/11/2025 1215 GONZALES, RICHARD 378.00
129411 12/11/2025 1235 GRAINGER 884.20
129412 12/11/2025 1241 GRAND PRINTING 541.23
129413 12/11/2025 1603 COUNTY OF LOS ANGELES 1,645.00
129414 12/11/2025 1614 LA CNTY FIRE DEPARTMENT 1,139,791.20 129415 12/11/2025 1663 LAW ENFORCEMENT MEDICAL 1,900.00 129416 12/11/2025 1694 LEWIS ENGRAVING INC 14.37
129417 12/11/2025 1792 MANNING & KASS 14,151.30
129418 12/11/2025 1933 MISSION LINEN SUPPLY 22.77
129419 12/11/2025 2329 PUENTE READY MIX INC 730.68
129420 12/11/2025 2415 REPUBLIC MASTER CHEFS 422.83
129421 12/11/2025 2619 SGV EXAMINER 1,815.00
129422 12/11/2025 2676 SMART AND FINAL IRIS CORP 461.87 129423 12/11/2025 2705 SOUTH COAST AQMD 736.57
129424 12/11/2025 2778 SUPERIOR PAVEMENT MARKING INC 2,192.00 129425 12/11/2025 2795 STATE WATER RESOURCES CONTROL BOARD 51,399.92 129426 12/11/2025 2846 THOMAS, TERRI 1,264.20
129427 12/11/2025 2855 CHARTER COMMUNICATIONS 505.29
129428 12/11/2025 2966 V & V MANUFACTURING 512.50
129429 12/11/2025 3004 VICTORY EXTERMINATING INC 160.00 Attachment A Page 1 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129430 12/11/2025 3235 COOK, SHAWNA 238.80
129431 12/11/2025 3929 BOOT BARN INC 750.00
129432 12/11/2025 3932 ARLENE D. MAR 112.00
129433 12/11/2025 3953 GOLDEN METERS SERVICES INC 787.50 129434 12/11/2025 3982 CAROL A CUGNO 504.00
129435 12/11/2025 3988 LANDSCAPE WAREHOUSE III 1,183.54 129436 12/11/2025 4065 VERIZON WIRELESS 709.72
129437 12/11/2025 4077 INTERWEST CONSULTING GROUP INC 25,063.00 129438 12/11/2025 4089 MEASOM, DEVIN THOMAS 142.80
129439 12/11/2025 4209 ADLERHORST INTERNATIONAL 484.00
129440 12/11/2025 4225 CORELOGIC SOLUTIONS, LLC 246.11
129441 12/11/2025 4292 DUDEK 5,163.26
129442 12/11/2025 4379 789, Inc. 6,061.45
129443 12/11/2025 4448 FS CONTRACTORS, INC. 2,237.62
129444 12/11/2025 4455 FRONTIER 8,724.26
129445 12/11/2025 4483 DALE A. GARRISON 168.00
129446 12/11/2025 4564 National Union Fire Ins. Co. of Pittsburgh, PA 765.00 129447 12/11/2025 4682 Evan Brooks Associates, Inc. 13,577.90 129448 12/11/2025 4714 CIR, Inc. 30,265.22
129449 12/11/2025 4758 Emblems Inc 466.50
129450 12/11/2025 4764 UniFirst Corporation 704.21
129451 12/11/2025 4765 AMC Modern IT 2,760.30
129452 12/11/2025 4804 Vihulu L. Villagran 294.00
129453 12/11/2025 4813 Tyco Fire & Security (US) Management, Inc. 2,922.88 129454 12/11/2025 4817 Weck Analytical Environmental Services, Inc. 203.00 129455 12/11/2025 4829 Alicia A. Flores 225.30
129456 12/11/2025 4854 CEJ Engineers, Inc. 8,100.00
129457 12/11/2025 4931 Antonio Castro Jr 2,541.00
129458 12/11/2025 4977 Enterprise FM Trust 4,604.32
129459 12/11/2025 4983 Ad Valorem Records,Inc. 10,352.28 129460 12/11/2025 5042 GoGov, Inc. 23,448.00
129461 12/11/2025 5052 SKY JTC CORPORATION 3,796.00
129462 12/11/2025 5075 Amalia Q. Seresinghe 386.40
129463 12/11/2025 5139 Crown Castle Fiber LLC 925.00
129464 12/11/2025 5169 Occupational Health Centers of California 447.00 129465 12/11/2025 5228 ODP BUSINESS SOLUTIONS, LLC 19.12 129466 12/11/2025 5269 CONTROL AIR ENTERPRISES LLC. 1,323.00 129467 12/11/2025 5291 AMAZON CAPITAL SERVICES, INC 1,851.39 129468 12/11/2025 5336 ABI DOCUMENT SUPPORT SERVICES LLC 1,127.37 129469 12/11/2025 5371 LAUGH FACTORY COVINA LLC 10,000.00 129470 12/11/2025 5404 SAN FERNANDO VALLEY ALARM CO. 150.00 129471 12/11/2025 5423 SUSAN T SCHOCK 238.00
129472 12/11/2025 5445 MARGARET L SMITH 189.00
129473 12/11/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 29,350.00 129474 12/11/2025 5549 AMANDA LOPEZ 654.50
129475 12/11/2025 5550 LEAH DAWN OSIER 946.00
129476 12/11/2025 5582 KATHARINE CURTISS 602.00
129477 12/11/2025 5603 KAYLEE L BARNITT 255.20
129478 12/11/2025 5611 LYNN GONZALEZ 21.00
129479 12/11/2025 5626 JENNIFER KOU 865.55
129480 12/11/2025 5629 MINUTEMAN PRESS COVINA 1,285.73
Attachment A Page 2 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129481 12/11/2025 5641 ANTONIO IBARRA VEGA 250.40
129482 12/11/2025 5647 KEITH J. MCHUGH 126.00
129483 12/11/2025 5655 COVINA VALLEY WATER COMPANY 250,189.61 129484 12/11/2025 5671 CLIENTFIRST CONSULTING GROUP 24,888.75 129485 12/11/2025 5686 RAFTELIS FINANCIAL CONSULTANTS, INC. 16,680.00 129486 12/11/2025 5688 CHRISTOPHER E. MEDINA 191.40
129487 12/11/2025 5690 ELPS CAR WASH 319.97
129488 12/11/2025 5722 ANTHONY FILKINS 420.00
129489 12/11/2025 5754 CARDIO PARTNERS INC 994.50
129490 12/11/2025 5756 U.S. ELECTRICAL SERVICES, INC 951.94 129491 12/11/2025 99999 HEIDI MAC ADAM 186.81
129492 12/11/2025 99999 ROBERT FISHER 902.69
129493 12/11/2025 4448 FS CONTRACTORS, INC. 57.38
129494 12/17/2025 14 A1 RENTALS 300.00
129495 12/17/2025 32 ACE-1 AUTO SERVICE 160.00
129496 12/17/2025 44 ADAMSON INDUSTRIES 3,565.48
129497 12/17/2025 84 AIRGAS-WEST 989.16
129498 12/17/2025 113 ALL CITY MANAGEMENT SVC 8,042.40
129499 12/17/2025 128 ALLIANT INSURANCE SERVICES INC 3,093.00 129500 12/17/2025 219 AT&T 401.11
129501 12/17/2025 219 AT&T 67.63
129502 12/17/2025 221 AT&T MOBILITY 4.14
129503 12/17/2025 239 AUTOZONE INC 230.22
129504 12/17/2025 254 AZUSA LIGHT & WATER 78.06
129505 12/17/2025 477 STATE OF CALIFORNIA 20,976.96
129506 12/17/2025 572 CATHOLIC CHARITIES OF LOS ANGELES 704.00 129507 12/17/2025 649 CINTAS CORP #693 880.56
129508 12/17/2025 653 CITRUS AUTO UPHOLSTERY 156.57
129509 12/17/2025 700 COLLEY FORD 305.19
129510 12/17/2025 734 CONTROL AUTOMATION DESIGN INC 1,099.91 129511 12/17/2025 783 CITY OF COVINA WATER 945.52
129512 12/17/2025 819 Public Risk, Innovation, Solutions, and Management 7,047.00 129513 12/17/2025 835 D & D GOLF CARS INC 2,320.50
129514 12/17/2025 927 DOOLEY ENTERPRISES INC 13,953.63
129515 12/17/2025 957 E.G. BRENNAN & CO. LLC 295.00
129516 12/17/2025 970 EDISON CO 60.88
129517 12/17/2025 1055 FEDEX 17.90
129518 12/17/2025 1156 THE GAS COMPANY 3,406.91
129519 12/17/2025 1204 GOLDEN STATE WATER COMPANY 146.36 129520 12/17/2025 1235 GRAINGER 1,790.77
129521 12/17/2025 1241 GRAND PRINTING 259.90
129522 12/17/2025 1361 HOLLIDAY ROCK CO INC 196.11
129523 12/17/2025 1437 INTER-CON SECURITY SYSTEMS INC 20,393.08 129524 12/17/2025 1505 JOHNNY'S POOL SERVICE 475.12
129525 12/17/2025 1561 KEYSTONE UNIFORM DEPOT 4,671.61
129526 12/17/2025 1612 LA CNTY DEPT OF PUBLIC WORKS 2,051.44 129527 12/17/2025 1615 REGIONAL TAP SERVICE CENTER 20.00 129528 12/17/2025 1754 LOWE'S COMPANIES INC 379.71
129529 12/17/2025 1895 MERRIMAC ENERGY GROUP 28,743.36
129530 12/17/2025 1924 MILLERS & ISHAMS 2,917.95
129531 12/17/2025 1933 MISSION LINEN SUPPLY 22.77
Attachment A Page 3 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129532 12/17/2025 2027 NAPA AUTO PARTS 136.30
129533 12/17/2025 2091 O REILLY AUTO PARTS 486.11
129534 12/17/2025 2163 PACIFIC PARKING SYS INC 1,166.00 129535 12/17/2025 2270 PLUMBING WHOLESALE OUTLET 341.39 129536 12/17/2025 2275 POIRIER, ROBERT 131.25
129537 12/17/2025 2294 PR DIAMOND PRODUCTS INC 1,370.00 129538 12/17/2025 2329 PUENTE READY MIX INC 872.45
129539 12/17/2025 2345 QUILL 97.33
129540 12/17/2025 2407 REGIONAL TAP SERVICE CENTER 202.90 129541 12/17/2025 2415 REPUBLIC MASTER CHEFS 422.83
129542 12/17/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 168.23 129543 12/17/2025 2755 STETSON ENGINEERS INC 1,608.50
129544 12/17/2025 2775 SUPERB GRAPHICS INC 752.46
129545 12/17/2025 2804 TAG AMS INC 190.00
129546 12/17/2025 2913 TT TECHNOLOGIES INC 1,652.53
129547 12/17/2025 2926 TYLER TECHNOLOGIES INC. 8,408.42 129548 12/17/2025 2954 URBAN GRAFFITI ENTERPRISES INC 17,695.36 129549 12/17/2025 3001 VERIZON WIRELESS 2,081.60
129550 12/17/2025 3004 VICTORY EXTERMINATING INC 75.00
129551 12/17/2025 3052 WATERLINE TECHNOLOGIES INC 2,956.70 129552 12/17/2025 3070 WEST COAST ARBORISTS INC 373.10
129553 12/17/2025 3082 WESTERN WATER WORKS SUPPLY 2,758.97 129554 12/17/2025 3749 JCL TRAFFIC SERVICES 2,917.12
129555 12/17/2025 3796 RICHARDS, WATSON & GERSHON 35,267.61 129556 12/17/2025 3988 LANDSCAPE WAREHOUSE III 105.78
129557 12/17/2025 4065 VERIZON WIRELESS 1,718.50
129558 12/17/2025 4201 OFFICE TEAM - A ROBERT HALF COMPANY 7,800.64 129559 12/17/2025 4246 FERGUSON ENTERPRISES 83.81
129560 12/17/2025 4279 BOSS JANITORIAL SERVICES 12,516.63 129561 12/17/2025 4292 DUDEK 9,504.24
129562 12/17/2025 4350 RKA Consulting Group 25,180.84
129563 12/17/2025 4571 POWER SECURITY GROUP INC 5,580.00 129564 12/17/2025 4676 Hill Brothers Chemical Company 2,900.64 129565 12/17/2025 4694 Leslie's Poolmart Inc 1,457.46
129566 12/17/2025 4704 S & J Supply Company, Inc. 2,917.20 129567 12/17/2025 4713 Fisher Integrated, Inc. 1,200.00 129568 12/17/2025 4764 UniFirst Corporation 747.79
129569 12/17/2025 4766 HASA, INC. 3,535.79
129570 12/17/2025 4813 Tyco Fire & Security (US) Management, Inc. 552.35 129571 12/17/2025 4814 PTM General Engineering Services, Inc. 70,190.84 129572 12/17/2025 4817 Weck Analytical Environmental Services, Inc. 217.00 129573 12/17/2025 4854 CEJ Engineers, Inc. 85,060.00
129574 12/17/2025 4863 La Verne Power Equipment 135.27
129575 12/17/2025 4869 VERITEXT, LLC 464.55
129576 12/17/2025 4871 HARRINGTON INDUSTRIAL PLASTICS, LLC 586.02 129577 12/17/2025 4874 MARIA E. VELOSCO BEDRAN 2,622.18 129578 12/17/2025 4925 Humane Society of Pomona Valley, Inc. 30,008.67 129579 12/17/2025 5081 Veolia ES Technical Solutions, LLC 268.49 129580 12/17/2025 5099 CliftonLarsonAllen LLP 9,345.00
129581 12/17/2025 5100 Flock Group Inc 53,000.00
129582 12/17/2025 5137 MasterCorp Commercial Services LLC 4,748.20 Attachment A Page 4 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129583 12/17/2025 5138 Ricoh USA, Inc. 300.31
129584 12/17/2025 5169 Occupational Health Centers of California 278.00 129585 12/17/2025 5186 DAYSMART SOFTWARE 172.19
129586 12/17/2025 5228 ODP BUSINESS SOLUTIONS, LLC 122.17 129587 12/17/2025 5251 DANIEL'S TIRE SERVICE 395.21
129588 12/17/2025 5269 CONTROL AIR ENTERPRISES LLC. 1,701.00 129589 12/17/2025 5291 AMAZON CAPITAL SERVICES, INC 41.12 129590 12/17/2025 5354 MALLORY SAFETY & SUPPLY LLC 91.32 129591 12/17/2025 5398 CPACINC.COM 15,830.00
129592 12/17/2025 5439 PARKWOOD LANDSCAPE MAINTENANCE INC 21,226.73 129593 12/17/2025 5521 COMPRESSOR DESIGN AND SERVICES INC 3,057.02 129594 12/17/2025 5523 VANTAGE ID APPLICATIONS INC 208.45 129595 12/17/2025 5671 CLIENTFIRST CONSULTING GROUP 10,968.75 129596 12/17/2025 5686 RAFTELIS FINANCIAL CONSULTANTS, INC. 5,366.25 129597 12/17/2025 5706 RAPID FIRE SAFETY & SECURITY LLC 200.00 129598 12/17/2025 5718 CJ CONCRETE CONSTRUCTION, INC. 10,816.40 129599 12/17/2025 5743 GARDA CL WEST, INC. LOCKBOX 233209 399.32 129600 12/17/2025 99999 AARON DAHLGREN 0.93
129601 12/17/2025 99999 AUSTIN/JONES CORP. 15,000.00
129602 12/17/2025 99999 CHRIS MARCARELLO 1,194.57
129603 12/17/2025 99999 DEREK GONZALES 60.00
129604 12/17/2025 99999 DESIREE JIMENEZ 168.44
129605 12/17/2025 99999 ESTEBAN ORTEGA 88.93
129606 12/17/2025 99999 EUNICEE SIERRA 60.00
129607 12/17/2025 99999 GABRIELLA RODRIGUEZ 153.29
129608 12/17/2025 99999 JAMES MARTINEZ 50.00
129609 12/17/2025 99999 KEITH SUTHERLAND 90.00
129610 12/17/2025 99999 KRYSTAL SMITH 492.48
129611 12/17/2025 99999 LISA EVANS 263.36
129612 12/17/2025 99999 RYAN DAVIS 90.00
129613 12/17/2025 99999 RAYMOND NAVERA 60.00
129614 12/17/2025 99999 VICKI AGEN 175.00
129615 12/18/2025 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,289.94 129616 12/18/2025 69 AFSCME District Council 36 762.75
129617 12/18/2025 775 COVINA POLICE ASSOCIATION 2,900.00 129618 12/18/2025 878 DELTA DENTAL OF CALIFORNIA 9,517.56 129619 12/18/2025 3795 PRE-PAID LEGAL SERVICES, INC 141.53 129620 12/18/2025 3846 CLEA 1,056.00
129621 12/18/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 5,656.30 129622 12/18/2025 4710 Fidelity Security Life Insurance Company 1,048.59 129623 12/22/2025 58 ADVANTAGE 13,552.44
129624 12/22/2025 84 AIRGAS NATIONAL CARBONATION 842.68 129625 12/22/2025 835 D & D GOLF CARS INC 364.65
129626 12/22/2025 875 DELL MARKETING L.P. 5,018.25
129627 12/22/2025 970 EDISON CO 4,138.14
129628 12/22/2025 1241 GRAND PRINTING 441.49
129629 12/22/2025 1361 HOLLIDAY ROCK CO INC 293.08
129630 12/22/2025 1646 LANGUAGE LINE SERVICES INC 15.98 129631 12/22/2025 1698 LEXIPOL LLC 9,517.08
129632 12/22/2025 1792 MANNING & KASS 6,311.00
129633 12/22/2025 2238 PEST OPTIONS INC 1,075.00
Attachment A Page 5 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129634 12/22/2025 2329 PUENTE READY MIX INC 1,043.29
129635 12/22/2025 2444 RIO HONDO COLLEGE 178.00
129636 12/22/2025 2852 THREE VALLEY MUN WATER DISTR 12,913.60 129637 12/22/2025 2855 CHARTER COMMUNICATIONS 849.94
129638 12/22/2025 2929 ULINE 71.23
129639 12/22/2025 3001 VERIZON WIRELESS 5,821.93
129640 12/22/2025 3749 JCL TRAFFIC SERVICES 10,123.00
129641 12/22/2025 3796 RICHARDS, WATSON & GERSHON 17,250.40 129642 12/22/2025 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 263.62 129643 12/22/2025 4279 BOSS JANITORIAL SERVICES 11,086.63 129644 12/22/2025 4350 RKA Consulting Group 10,650.00
129645 12/22/2025 4374 ADMINSURE, INC 7,526.21
129646 12/22/2025 4379 789, Inc. 6,150.00
129647 12/22/2025 4389 EMPLOY AMERICA 2,661.00
129648 12/22/2025 4448 FS CONTRACTORS, INC. 5,750.00
129649 12/22/2025 4455 FRONTIER 1,018.92
129650 12/22/2025 4764 UniFirst Corporation 388.64
129651 12/22/2025 4824 Occu-Med, Ltd. 1,514.80
129652 12/22/2025 4833 Michael R. Hillmann 3,440.00
129653 12/22/2025 4854 CEJ Engineers, Inc. 13,640.00
129654 12/22/2025 4934 Peter Joseph Bucknam 11,912.34
129655 12/22/2025 5081 Veolia ES Technical Solutions, LLC 238.21 129656 12/22/2025 5111 Foothill Communications, Inc. 283.18 129657 12/22/2025 5166 Project 29:11, A Community Development Corp. 2,000.00 129658 12/22/2025 5291 AMAZON CAPITAL SERVICES, INC 421.84 129659 12/22/2025 5354 MALLORY SAFETY & SUPPLY LLC 92.51 129660 12/22/2025 5404 SAN FERNANDO VALLEY ALARM CO. 91.00 129661 12/22/2025 5425 AQMNI LLC 29,500.35
129662 12/22/2025 5577 Bear Electrical Solutions, LLC 14,462.00 129663 12/22/2025 5706 RAPID FIRE SAFETY & SECURITY LLC 100.00 129664 12/22/2025 5742 SO CAL PACIFIC ELECTRICAL AND LIGHTING 9,152.00 129665 12/22/2025 5759 TITAN CUSTOM SERVICES 4,500.00
129666 12/22/2025 99999 ATOM BUILDERS 438.20
129667 12/22/2025 99999 CHRISTINA E JAIME 799.02
129668 12/22/2025 99999 RYAN DAVIS 90.00
129669 01/05/2026 878 DELTA DENTAL OF CALIFORNIA 122.02 129670 01/05/2026 3846 CLEA 16.00
129671 01/05/2026 4710 Fidelity Security Life Insurance Company 21.98 129672 01/08/2026 32 ACE-1 AUTO SERVICE 80.00
129673 01/08/2026 113 ALL CITY MANAGEMENT SVC 16,084.80 129674 01/08/2026 219 AT&T 578.55
129675 01/08/2026 254 AZUSA LIGHT & WATER 1,347.37
129676 01/08/2026 457 CA PARKS AND REC SOCIETY 185.00
129677 01/08/2026 493 CWE 602.25
129678 01/08/2026 649 CINTAS CORP #693 880.56
129679 01/08/2026 664 CIVILTEC ENGINEERING INC. 857.50
129680 01/08/2026 707 COMMERCIAL ELECTRIC SYSTEMS 1,700.00 129681 01/08/2026 765 COVINA CONCERT BAND, INC. 3,500.00 129682 01/08/2026 766 COVINA DISPOSAL CO 19,227.30
129683 01/08/2026 782 COVINA VALLEY USD 1,453.50
129684 01/08/2026 783 CITY OF COVINA WATER 132.80
Attachment A Page 6 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129685 01/08/2026 849 DAPEER ROSENBLIT & LITVAK LLP 4,976.52 129686 01/08/2026 875 DELL MARKETING L.P. 118,610.55
129687 01/08/2026 878 DELTA DENTAL OF CALIFORNIA 113.19 129688 01/08/2026 894 DF POLYGRAPH 400.00
129689 01/08/2026 970 EDISON CO 43,839.36
129690 01/08/2026 970 SO CA EDISON CO 835.32
129691 01/08/2026 1055 FEDEX 24.33
129692 01/08/2026 1156 THE GAS COMPANY 40.04
129693 01/08/2026 1190 GLENDORA DODGE 478.48
129694 01/08/2026 1198 GLOBALSTAR LLC 104.61
129695 01/08/2026 1235 GRAINGER 1,713.51
129696 01/08/2026 1429 INLAND EMPIRE STAGES 1,719.86
129697 01/08/2026 1437 INTER-CON SECURITY SYSTEMS INC 16,655.00 129698 01/08/2026 1505 JOHNNY'S POOL SERVICE 177.88
129699 01/08/2026 1614 LA CNTY FIRE DEPARTMENT 1,126,491.75 129700 01/08/2026 1619 LA CNTY SHERIFF'S DEPT 768.64
129701 01/08/2026 1633 ALHAMBRA POLICE DEPARTMENT 300.00 129702 01/08/2026 1663 LAW ENFORCEMENT MEDICAL 2,725.00 129703 01/08/2026 1694 LEWIS ENGRAVING INC 28.73
129704 01/08/2026 1860 SSD SYSTEMS 432.66
129705 01/08/2026 1895 MERRIMAC ENERGY GROUP 32,586.17
129706 01/08/2026 1933 MISSION LINEN SUPPLY 22.77
129707 01/08/2026 2027 NAPA AUTO PARTS 1,685.54
129708 01/08/2026 2091 O REILLY AUTO PARTS 1,633.14
129709 01/08/2026 2275 POIRIER, ROBERT 131.25
129710 01/08/2026 2345 QUILL 42.05
129711 01/08/2026 2415 REPUBLIC MASTER CHEFS 1,451.79
129712 01/08/2026 2444 RIO HONDO COLLEGE 225.00
129713 01/08/2026 2676 SMART AND FINAL IRIS CORP 1,766.33 129714 01/08/2026 2736 STAPLES BUSINESS ADVANTAGE 1,439.72 129715 01/08/2026 2800 T MOBILE USA 380.82
129716 01/08/2026 2855 CHARTER COMMUNICATIONS 505.99
129717 01/08/2026 2935 UNDERGROUND SERVICE ALERT 191.91 129718 01/08/2026 2954 URBAN GRAFFITI ENTERPRISES INC 3,200.00 129719 01/08/2026 2955 US BANK 1,200.00
129720 01/08/2026 2958 USPS - POC ACCOUNT #8098154 796.17 129721 01/08/2026 3052 WATERLINE TECHNOLOGIES INC 972.68 129722 01/08/2026 3070 WEST COAST ARBORISTS INC 673.50
129723 01/08/2026 3152 YWCA 1,357.84
129724 01/08/2026 3163 GENTRY BROTHERS INC 93,584.49
129725 01/08/2026 3185 TOSHIBA FINANCIAL SERVICES 1,698.27 129726 01/08/2026 3584 ENTERPRISE SECURITY INC 412.50
129727 01/08/2026 3614 PAPER RECYCLING AND SHREDDING SPECIALISTS INC 350.00 129728 01/08/2026 3621 WAXIE ENTERPRISES INC 1,092.85
129729 01/08/2026 3729 SUNBELT RENTALS INC 357.00
129730 01/08/2026 3749 JCL TRAFFIC SERVICES 6,127.32
129731 01/08/2026 3796 RICHARDS, WATSON & GERSHON 21,035.96 129732 01/08/2026 3988 LANDSCAPE WAREHOUSE III 678.40
129733 01/08/2026 4065 VERIZON BUSINESS SERVICES 920.65 129734 01/08/2026 4065 VERIZON WIRELESS 709.72
129735 01/08/2026 4201 OFFICE TEAM - A ROBERT HALF COMPANY 3,874.55 Attachment A Page 7 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129736 01/08/2026 4455 FRONTIER 8,271.48
129737 01/08/2026 4526 CalAct 880.00
129738 01/08/2026 4582 USABLUEBOOK 276.69
129739 01/08/2026 4676 Hill Brothers Chemical Company 2,187.90 129740 01/08/2026 4710 Fidelity Security Life Insurance Company 12.50 129741 01/08/2026 4714 CIR, Inc. 30,016.72
129742 01/08/2026 4764 UniFirst Corporation 1,165.48
129743 01/08/2026 4766 HASA, INC. 4,224.73
129744 01/08/2026 4817 Weck Analytical Environmental Services, Inc. 504.00 129745 01/08/2026 4854 CEJ Engineers, Inc. 16,700.00
129746 01/08/2026 4863 La Verne Power Equipment 1,409.48 129747 01/08/2026 4878 iWater, Inc. 8,500.00
129748 01/08/2026 4928 Springstead & Associates, Inc. 4,000.00 129749 01/08/2026 4960 Data Ticket, Inc. 212.00
129750 01/08/2026 5011 Excel Office Services 288.86
129751 01/08/2026 5038 EC AND ASSOCIATES ENGINEERING INC. 40,000.00 129752 01/08/2026 5109 SITEREP CONSTRUCTION SERVICES, INC. 34,160.00 129753 01/08/2026 5117 Steam It All LLC 919.00
129754 01/08/2026 5233 RODENT PEST TECHNOLOGIES 141.95
129755 01/08/2026 5251 DANIEL'S TIRE SERVICE 599.28
129756 01/08/2026 5269 CONTROL AIR ENTERPRISES LLC. 5,196.00 129757 01/08/2026 5280 ALDERMAN & HILGERS LLP 8,925.01
129758 01/08/2026 5291 AMAZON CAPITAL SERVICES, INC 2,038.67 129759 01/08/2026 5503 NICHOLS CONSULTING ENGINEERS CHTD 5,346.25 129760 01/08/2026 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 29,350.00 129761 01/08/2026 5568 PERERA CONSTRUCTION & DESIGN, INC. 2,138,804.72 129762 01/08/2026 5573 GUARDIAN ALLIANCE TECHNOLOGIES, INC. 195.00 129763 01/08/2026 5629 MINUTEMAN PRESS COVINA 69.62
129764 01/08/2026 5655 COVINA VALLEY WATER COMPANY 247,366.65 129765 01/08/2026 5671 CLIENTFIRST CONSULTING GROUP 12,058.75 129766 01/08/2026 5686 RAFTELIS FINANCIAL CONSULTANTS, INC. 9,142.50 129767 01/08/2026 5690 ELPS CAR WASH 87.00
129768 01/08/2026 5708 INTERNATIONAL PORT MANAGEMENT ENTERPRISE 71,000.00 129769 01/08/2026 5723 INFINITE AIR SOLUTIONS 12,000.00 129770 01/08/2026 5743 GARDA CL WEST, INC. LOCKBOX 233209 376.70 129771 01/08/2026 5755 DISCO32 TACTICAL ANTENNAS, LLC 8,142.86 129772 01/08/2026 99999 AVEMAIA TAUVAO 50.42
129773 01/08/2026 99999 CARLOS GOMEZ 1,800.00
129774 01/08/2026 99999 ERIN BOWLES 55.47
129775 01/08/2026 99999 KIMBERLY TABARES 60.00
129776 01/08/2026 99999 LEONARD SMITH 81.87
129777 01/08/2026 99999 LISA EVANS 223.88
129778 01/08/2026 99999 MELODY HYNES 113.54
129779 01/08/2026 99999 RACHA ZEITOUN 72.50
129780 01/08/2026 99999 RICHARD ROMERO 172.00
129781 01/08/2026 99999 RODOLFO MARTINEZ 35.24
129782 01/08/2026 99999 RYAN RASMUSSEN 90.00
129783 01/08/2026 99999 SARAH LOWRY 80.19
129784 01/08/2026 99999 STEVEN ZHANG 46.85
129785 01/08/2026 99999 TERRA FIRMA HOLDINGS LLC 30.51
129786 01/08/2026 99999 VERONICA GUZMAN 94.10
Attachment A Page 8 of 9

CITY OF COVINA
Check Register
Dec 5, 2025 - Jan 8, 2026
Check # Check Date Vendor Name Amount
129787 01/08/2026 99999 YUAN PAN 110.23
subtotal checks 6,954,059.62
129612 12/17/2025 99999 RYAN DAVIS (90.00)
subtotal voids (90.00)
payroll (12/18/25) $ 1,142,873.67
payroll (12/31/25) $ 1,063,363.72
workers' compensation $ 27,157.08
TOTAL checks/EFTs $9,395,100.20
Attachment A Page 9 of 9

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: January 20, 2025
Title: City of Covina Investment Report for Month Ended November 30, 2025 Presented by: Theresa Franke, Director of Finance
Charles Russom, Sr. Management Analyst
Recommendation: Receive and File.

EXECUTIVE SUMMARY:

Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, a monthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.

DISCUSSION:

The attached report for the City and Successor Agency reflects the portfolio balances for the month ended November 30, 2025. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There is sufficient investment liquidity to meet the required reserve limits of the City’s operations.

FISCAL IMPACT:

None to receive and file.

Respectfully submitted,

CASH PER BANK AND INVESTMENT BALANCE 10/31/2025 $91,275,688.26 RECEIPTS 11/1/25-11/30/25 11,788,237.75 DISBURSEMENTS 11/1/25-11/30/25 (11,978,124.47) CASH PER BANK AND INVESTMENT BALANCE 11/30/2025 $91,085,801.54 ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE - BOOK VALUEINVESTMENT PORTFOLIO Attachment A-2 $55,507,450.99LOCAL AGENCY INVESTMENT FUND Attachment A-4 26,770,108.97TOTAL PUBLIC INVESTMENTS 82,277,559.96CHECKING / PETTY / USBANK CASH BALANCES / MONEY MARKET 8,808,241.58CASH PER BANK AND INVESTMENT BALANCE 11/30/2025 91,085,801.54CASH HELD BY TRUSTEES 3,283,961.34TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 11/30/2025 $94,369,762.88

CITY O F CO VINA INVESTMENT REPO RT
FO R THE MO NTH ENDED NO VEMBER 30, 2025
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the required reserve limits of the City's operations.

BOOK ACQUISITION MATURITY MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
City of Covina:

Drawer & Petty Cash N/A $10,280.12 N/A N/A $10,280.12
General - Checking Account BMO 4,016,256.98 N/A Demand 4,016,256.98 Public Agency Saving - Parking Fines BMO 106,848.33 N/A Demand 106,848.33 Utility Billing Account BMO 220,237.86 N/A Demand 220,237.86 Workers' Compensation - Checking Account BMO 149,425.87 N/A Demand 149,425.87 Payroll - Checking Account BMO 287,014.02 N/A Demand 287,014.02 Money Market BMO 3,643,151.49 N/A Demand 3,643,151.49
AFLAC Flexible Spending Account BMO 19,350.63 N/A Demand 19,350.63 USBank Cash Per GL Various 355,676.28 Various Various 355,676.28 USBank Investment Portfolio Various 55,507,450.99 Various Various 55,727,699.26 Local Agency Investment Fund State of California 26,770,108.97 N/A Demand 26,770,108.97 Subtotal (A) $91,085,801.54 $91,306,049.81
Cash Held With 3rd Party Administrator:

TRIP 2017A Covina Wilmington Trust $70,980.03 N/A Demand $70,980.03 LA County Loan Agreement U.S. Bank 1,500,025.98 N/A Demand 1,500,025.98 Other Post-Employment Benefits Charles Schwab 1,708,051.16 N/A Demand 1,708,051.16 2021 Taxable Pension Obligation Bonds U.S. Bank 4,901.58 N/A Demand 4,901.58 2019 Wastewater Refunding Bonds U.S. Bank 2.59 N/A Demand 2.59 Subtotal (B) $3,283,961.34 $3,283,961.34
TOTAL (A+B) $94,369,762.88 $94,590,011.15

CITY OF COVINA

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED NOVEMBER 30, 2025
The purpose of this schedule is to show the total cash and investments held by the City of Covina by account.

Exhibit A-2

CITY OF COVINA
US Bank and Stifel
Investment Portfolio as of
November 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
US Government Issues:

FEDL Home Loan Bank Bond 02/02/22 99.9570 1,000,000 $ 1,005,184.93 2.6250 3130A6ZQ3 12/12/2025 US Bank
(from Stifel)
Federal Farm Credit Bank Bond 6/10/2025 100.7540 1,000,000 1,009,342.56 4.1064 3133EPZY4 7/30/2026 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 04/07/22 99.4670 1,000,000 1,003,611.45 3.0000 3130A2VE3 9/11/2026 US Bank
(from Stifel)
FEDL Agric MTG CorpMedium Term Note 06/30/22 97.5460 1,000,000 915,357.70 0.9700 31422XGQ9 10/26/2026 US Bank (from Stifel)
FEDL Farm Credit Bank Bond 02/02/22 97.7690 1,000,000 996,151.59 1.5000 3133ENKV1 1/13/2027 US Bank
(from Stifel)
Federal Farm Credit Bank Bond 04/07/22 99.4070 1,000,000 1,007,278.29 3.1500 3133EJDV8 3/22/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/19/24 100.0050 1,000,000 1,000,000.00 4.6248 3130B3RN5 11/19/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12/10/24 99.9690 1,000,000 1,000,000.00 4.5000 3130B42Y6 12/23/2027 US Bank
(from Stifel)
FEDL Agric MTG Corp -
Medium Term Note 01/16/25 99.9910 1,000,000 1,000,000.00 4.6300 3134HAW66 12/30/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 02/18/25 100.0200 1,000,000 1,000,000.00 4.6000 3130B4YQ8 2/25/2028 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12./23/2024 100.2480 1,000,000 1,001,962.88 4.6840 3130B0EE5 3/6/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPool #WN2479 12/04/23 100.9990 1,000,000 993,437.50 4.9400 3132XGXH4 5/1/2028 US Bank (from Stifel)
Federal Farm Credit Bks 11/11/2025 99.9330 1,000,000 1,000,000.00 3.9100 3133ETT23 5/12/2028 US Bank FEDL NATL MTG ASSNPool#BSB8718 Balloon 03/05/24 100.3310 1,000,000 986,562.50 4.3800 3140LKVL4 6/1/2028 US Bank (from Stifel)
FEDL Home Loan Bks 8/26/2025 100.0290 1,000,000 1,000,000.00 4.2000 3130B7LS1 8/18/2028 US Bank FEDL Home Loan MTG CorpPool#WN2534 02/16/24 101.4600 1,000,000 997,187.50 4.9000 3132XGY83 12/1/2028 US Bank (from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2537 04/16/24 101.4600 1,000,000 989,687.50 4.9000 3132XGZB5 12/1/2028 US Bank (from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2559 4/10/2024 100.8620 1,000,000 979,062.50 4.6000 3132XGZZ2 1/1/2029 US Bank (from Stifel)
U S Treasury Note 11/13/2025 99.0270 1,000,000 987,500.00 3.2500 91282CEV9 6/30/2029 US Bank FEDL NATL MTG ASSN Note 10/25/24 100.1770 1,000,000 1,000,000.00 4.4000 3135GAXR7 8/3/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/04/24 99.8690 980,000 980,000.00 4.2000 3130B2GZ2 8/13/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/09/24 99.8690 2,000,000 2,000,000.00 4.0000 3130B2NS0 9/4/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 10/25/24 99.5150 1,000,000 990,500.00 4.0000 3130B32X0 10/2/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/05/24 100.4880 1,000,000 1,000,000.00 4.5000 3130B3M67 11/13/2029 US Bank
(from Stifel)
U S Treasury Note 8/18/2025 101.1990 1,000,000 1,002,336.00 3.8750 91282CMZ1 4/30/2030 US Bank FEDL Home Loan Bank Bond 6/16/2025 100.9250 1,000,000 1,000,000.00 4.1251 3130B6SF4 6/14/2030 US Bank
(from Stifel)
Federal Farm Credit Bks 10/20/25 89.5020 1,000,000 896,850.00 1.2300 3133EL2C7 7/29/2030 US Bank F N M A 8/5/2025 99.8090 1,000,000 998,000.00 4.2500 3136GALS6 8/6/2030 US Bank U S Treasury Note 11/4/2025 100.1020 1,000,000 997,335.93 3.7500 91282CNX5 8/31/2030 US Bank Federal Home Loan Bks 10/23/2025 99.4520 2,000,000 1,996,200.00 3.6500 3130B8CC4 10/21/2030 US Bank Total US Government Issues: 31,980,000 $ 31,733,548.83

Corporate Issues:

Advantage FEDL CR UNRochester NY SHS CTF 08/24/23 100.1280 245,000 $ 245,000.00 5.3000 00790JAD4 12/31/2025 US Bank (from Stifel)
Southwest Heritage CUOdessa TX SHS CTF 06/26/23 100.1340 245,000 245,000.00 5.1000 84503PAF7 1/7/2026 US Bank (from Stifel)
Jovia FINL FEDL CR UN -
Westbury NY CD 7/2/2024 100.1760 245,000 245,000.00 5.0000 48115LAL8 1/20/2026 US Bank
(from Stifel)
Marine FEDL CR UNJacksonvill NC SHS CTF 08/27/24 100.0950 245,000 245,000.00 4.3500 56824JBB9 2/27/2026 US Bank (from Stifel)
Truliant FEDL CR UN- Winston
Salem NC SHS CTF 03/09/23 100.3820 245,000 245,000.00 5.1500 89789AAH0 3/23/2026 US Bank
(from Stifel)
United Fidelity Bank FSBEvansville IN CD 09/16/24 100.1630 245,000 245,000.00 4.3500 910286HZ9 3/27/2026 US Bank (from Stifel)
First Bank of The LakeOsage Beach MO CD 10/31/24 100.0740 245,000 245,000.00 4.0000 31925YBU5 4/30/2026 US Bank (from Stifel)
Ally Bank -
Midvale UT CD 04/27/22 99.5730 245,000 245,000.00 2.8500 02007GQQ9 5/5/2026 US Bank
(from Stifel)
Global FED CR UN -
Anchorage AK SHS CTF 05/14/24 100.6240 245,000 245,000.00 5.0500 37892MAP9 5/29/2026 US Bank
(from Stifel)
Inspire FEDL CR UN-Bristol PA
SHS CTF 06/29/23 100.6840 245,000 245,000.00 5.0000 457731AQ0 6/30/2026 US Bank
(from Stifel)
GESA CR UN- Richland WA CD 07/19/23 100.9610 245,000 245,000.00 5.2500 37424PAH7 7/31/2026 US Bank
(from Stifel)
Pima FEDL CR UNTucson AZ SHS CTF 08/02/23 101.0630 245,000 245,000.00 5.3000 722000AC0 8/17/2026 US Bank (from Stifel)
Signature Federal Cred U 08/16/23 101.1090 245,000 245,000.00 5.3000 82671DAG2 8/28/2026 US Bank
(from Stifel)
Kodabank-Drayton ND CD 03/09/23 100.9750 245,000 245,000.00 5.0000 50007DAC3 9/22/2026 US Bank
(from Stifel)
First NATL BankDamariscotta ME CD 03/09/23 100.9790 245,000 245,000.00 5.0000 32117BFR4 9/23/2026 US Bank (from Stifel)
Austin Telco Fed CR UN- Austin
TX SHS CTF 11/14/22 101.2700 245,000 245,000.00 5.0500 052392CC9 11/27/2026 US Bank
(from Stifel)
Baxter CR UN-Vernon Hills IL
SHS CTF 11/14/22 101.2450 245,000 245,000.00 5.0000 07181JAV6 11/30/2026 US Bank
(from Stifel)
First Foundation Bank -
Irvine CA CD 06/05/24 101.2670 245,000 245,000.00 5.0625 32026U5X0 12/14/2026 US Bank
(from Stifel)
All in FED CR Union- Daleville AL
SHS CTF 12/07/22 100.7310 245,000 245,000.00 4.4500 01664MAA4 12/21/2026 US Bank
(from Stifel)
State Bank of India -New York NY
CD 02/01/22 97.6550 245,000 245,000.00 1.7500 856285G21 2/9/2027 US Bank
(from Stifel)
Pentagon Federal CR UN - Tysons
Corner VA 02/02/22 97.5630 245,000 245,000.00 1.7000 70962LBE1 2/18/2027 US Bank
(from Stifel)
California Cr Un Glendale Cali CD 8/11/2025 100.2590 245,000 245,000.00 4.0000 130162BQ2 2/22/2027 US Bank Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 98.1180 245,000 245,000.00 2.2000 795451BH5 2/23/2027 US Bank
(from Stifel)
Beal Bank - Plano TX CD 03/01/22 97.9270 245,000 245,000.00 2.0500 07371AZQ9 3/3/2027 US Bank
(from Stifel)
Beal Bank - Las Vegas NV CD 03/01/22 97.9270 245,000 245,000.00 2.0500 07371CK81 3/3/2027 US Bank
(from Stifel)
Medallion Bank - Salt Lake City
UT CD 03/01/22 97.8920 245,000 245,000.00 2.0500 58404DNG2 3/8/2027 US Bank
(from Stifel)
United Republic BankElkhorn NE CD 03/05/25 100.3940 245,000 245,000.00 4.0500 909242BZ1 3/19/2027 US Bank (from Stifel)
Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 98.6000 245,000 245,000.00 2.7000 14042TFJ1 4/13/2027 US Bank
(from Stifel)
Synchrony Bank -Draper UT CD 04/07/22 98.5980 245,000 245,000.00 2.7000 87165FK45 4/14/2027 US Bank
(from Stifel)
Capital One NA -
Mclean VA CD 04/27/22 99.0380 245,000 245,000.00 3.0500 14042RRA1 5/4/2027 US Bank
(from Stifel)
Pinnace BankNashville TN CD 5/2/2025 100.2990 245,000 245,000.00 3.9500 72345SLQ2 5/7/2027 US Bank (from Stifel)
Goldman Sachs Bank USA -
New York NY CD 04/27/22 99.0270 245,000 245,000.00 3.0500 38149M6Y4 5/11/2027 US Bank
(from Stifel)
Toyota Finl Svgs Bank- Henderson
NV CD 05/09/22 99.2290 245,000 245,000.00 3.2000 89235MNH0 5/17/2027 US Bank
(from Stifel)
Morgan Stanley Bank NASalt Lake City UT CD 05/16/22 99.2980 245,000 245,000.00 3.2500 61690UJ68 5/19/2027 US Bank (from Stifel)
Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 99.2980 245,000 245,000.00 3.2500 61768EJR5 5/19/2027 US Bank (from Stifel)
Discover BankGreenwood DE CD 05/20/22 99.2210 245,000 245,000.00 3.2000 254673E36 5/24/2027 US Bank (from Stifel)
Optum BankDraper UT CD 6/23/2025 100.6010 245,000 245,000.00 4.1500 68405VDM8 6/30/2027 US Bank (from Stifel)

Mutual First Fed CD 7/23/2025 100.4410 245,000 $ 245,000.00 4.0000 62825MAB0 8/5/2027 US Bank Oklahoma CD 8/26/2025 100.3770 245,000 245,000.00 3.9500 67885MAC4 8/30/2027 US Bank Workers FEDL Credit UNLittleton MA SHS CTF 08/27/24 100.4510 245,000 245,000.00 4.0000 98138MCK4 8/30/2027 US Bank (from Stifel)
Vantage West CR UNTucson AZ SHS CTF 09/04/24 100.4740 245,000 245,000.00 4.0000 92213MAB7 9/13/2027 US Bank (from Stifel)
University III Cmnty Cr Un Cha
CD 9/18/2025 99.8670 249,000 249,000.00 3.6500 914359AQ7 9/24/2027 US Bank Ideal Credit Union- Woodbury MN
SHS CTF 12/07/22 101.5700 245,000 245,000.00 4.5000 45157PAZ3 12/29/2027 US Bank
(from Stifel)
Alliant Credit Union- Chicago IL
SHS CTF 12/20/22 102.2520 245,000 245,000.00 4.8500 01882MAA0 12/30/2027 US Bank
(from Stifel)
Carter FEDL CR UNSpringhill LA SHS CTF 01/14/25 100.9940 245,000 245,000.00 4.2000 14622LAW2 1/28/2028 US Bank (from Stifel)
Telco Plus CR Un- Longview TX
SHS CTF 02/03/25 101.1240 245,000 245,000.00 4.2500 87921MAA2 2/18/2028 US Bank
(from Stifel)
Merrick Bank- South Jordan UT
CD 02/18/25 101.1370 245,000 245,000.00 4.2500 59013K4U7 2/28/2028 US Bank
(from Stifel)
Valley Natl BankPassaic NJ CD 02/27/25 101.1440 245,000 245,000.00 4.2500 919853QC8 3/6/2028 US Bank (from Stifel)
One Commnity BankOregon WI CD 6/12/2025 100.6120 245,000 245,000.00 4.0000 682325FT7 3/20/2028 US Bank (from Stifel)
Vibrant Cr Un Moline II C D 10/21/2025 99.8660 245,000 245,000.00 3.6500 92559TAT5 4/27/2028 US Bank Milestone BankSalt Lake City UT CD 4/28/2025 100.5240 245,000 245,000.00 3.9500 59934MDC9 4/28/2028 US Bank (from Stifel)
Southpoint BankBirmingham AL CD 04/28/25 100.6350 245,000 245,000.00 4.0000 84464PCC9 4/28/2028 US Bank (from Stifel)
Cornerstone BankFargo ND CD 05/01/23 103.4608 245,000 245,000.00 - 219232CR4 5/10/2028 US Bank (from Stifel)
Sound CR UNTacoma WA SHS CTF 5/19/2025 101.0170 245,000 245,000.00 4.1500 83616HAH7 6/2/2028 US Bank (from Stifel)
Celtic BankSalt Lake City UT CD 6/4/2025 100.6740 245,000 245,000.00 4.0000 15118RW45 6/12/2028 US Bank (from Stifel)
BOM Bank- Natchitoches LA CD 06/04/25 100.2660 245,000 245,000.00 4.4000 09776DAP9 6/16/2028 US Bank
(from Stifel)
First FEDL S&L ASSN -
Lakewood OH CD 06/20/24 100.1150 245,000 245,000.00 5.3589 32023HBV9 6/28/2028 US Bank
(from Stifel)
Global FED CR UN- Anchorage
AK SHS CTF 6/16/2025 101.1570 245,000 245,000.00 4.2000 37892MAX2 6/30/2028 US Bank
(from Stifel)
Texas Exchange Bank SSBCrowley TX CD 10/28/24 100.8100 245,000 245,000.00 4.0500 88241TUA6 7/12/2028 US Bank (from Stifel)
CY Fair FCUHouston TX SHS CTF 06/26/23 100.1760 245,000 245,000.00 5.3000 23248UAC1 7/14/2028 US Bank (from Stifel)
Numerica Credit Union-Spokane
VLY WA SHS CTF 07/12/23 103.4880 245,000 245,000.00 5.1000 67054NBK8 7/31/2028 US Bank
(from Stifel)
Connexus Credit CD 7/23/2025 100.9650 245,000 245,000.00 4.1000 20825WEB2 8/7/2028 US Bank Tucson FEDL CR UNTucson AZ CD 09/01/23 103.3520 245,000 245,000.00 5.0000 898812AC6 9/8/2028 US Bank (from Stifel)
Money One FCU- Largo MD SHS
CTF 09/01/23 103.3710 245,000 245,000.00 5.0000 60936TAL3 9/14/2028 US Bank
(from Stifel)
Dort Finl Cr Un Grand Blanc Mi
CD 9/22/2025 99.6700 247,000 247,000.00 3.6000 25844MCE6 10/10/2028 US Bank Institution For Svgs In Newbur
CD 10/20/2025 99.7820 245,000 245,000.00 3.6500 45780PDH5 10/27/2028 US Bank Select Bk Fst Va CD CII C D 10/21/2025 99.8110 245,000 245,000.00 3.8500 81618LAG2 10/31/2028 US Bank San Francisco FEDL CR UNSan Francisco CA SHS 11/20/24 101.4720 245,000 245,000.00 4.2500 79772FAL0 11/27/2028 US Bank (from Stifel)
SKYLA FEDL CR UNCharlotte NC SHS CTF 5/21/2025 101.0480 245,000 245,000.00 4.1000 83086XAE0 11/30/2028 US Bank (from Stifel)
Civic Fed Cr CD 8/7/2025 100.4740 245,000 245,000.00 3.9000 178808AC5 12/22/2028 US Bank BMW Bank of North AmericaSalt Lake City UT CD 5/2/2025 100.7240 245,000 245,000.00 4.0000 05612LER9 5/9/2029 US Bank (from Stifel)
First Premier BankSioux Falls SD CD 5/13/2025 100.5700 245,000 245,000.00 3.9500 33610RWL3 5/21/2029 US Bank (from Stifel)
Covantage CU- Antigo WI SHS
CTF 5/14/2025 101.4280 245,000 245,000.00 4.0500 22282XAL4 5/29/2029 US Bank
(from Stifel)
ClearPath FED CR UN - Burbank
CA SHS CTF 07/09/24 100.1400 245,000 245,000.00 5.4000 18507MAD3 7/30/2029 US Bank
(from Stifel)
Altaone FED CR UN -
Ridgecrest CA SHS CTF 8/27/2024 100.1710 245,000 245,000.00 3.8500 02157RAC1 9/13/2029 US Bank
(from Stifel)
Freedom Northwest CR UN 12/23/2024 101.2260 245,000 245,000.00 4.1200 356436AV7 12/31/2029 US Bank
(from Stifel)

JP Morgan Chase Bank NAColumbus OH CD 01/24/25 100.8290 245,000 $ 245,000.00 4.7500 46657VWH9 1/31/2030 US Bank
(from Stifel)
UBS Bank USASalt Lake City UT CD 03/05/25 101.0720 245,000 245,000.00 4.1000 90355GUL8 3/12/2030 US Bank (from Stifel)
Luana SVGS BankLuana IA CD 03/05/25 100.2640 245,000 245,000.00 3.9000 549104G76 3/13/2030 US Bank (from Stifel)
Western State BankDevils Lake ND CD 03/05/25 100.6780 245,000 245,000.00 4.0000 95960NLA3 3/25/2030 US Bank (from Stifel)
Poppy BankSanta rosa CA CD 4/2/2025 100.1410 245,000 245,000.00 4.1000 73319FDX4 4/8/2030 US Bank (from Stifel)
EaglebankBethesda MD CD 04/02/25 100.8800 245,000 245,000.00 4.0500 27002YHQ2 4/16/2030 US Bank (from Stifel)
American Express Natl BKSalt Lake City UT CD 4/28/2025 101.0530 245,000 245,000.00 4.1000 02589AHE5 4/30/2030 US Bank (from Stifel)
BNY Mellon NAPittsburgh PA CD 6/12/2025 100.6420 245,000 245,000.00 4.0000 05584CY59 6/18/2030 US Bank (from Stifel)
Farmers & Merchants BKAshland NE CD 6/16/2025 100.2150 245,000 245,000.00 4.4000 308914AC4 6/24/2030 US Bank (from Stifel)
American Bank CommerceWolfforth TX CD 6/16/2025 100.0360 245,000 245,000.00 4.5000 02432LAC1 6/25/2030 US Bank (from Stifel)
Jeanne D Arc FCULowell MA CD 6/23/2025 100.6800 245,000 245,000.00 4.0000 472207AL3 6/28/2030 US Bank (from Stifel)
State Bk India Chicago III 07/30/25 100.8500 245,000 245,000.00 4.0500 85628AAT7 7/29/2030 US Bank Oak View Bankshares CD 8/19/2025 100.0550 245,000 245,000.00 4.2500 67134XBD6 9/5/2030 US Bank Utah First Fed Cr Un Salt Lake CD 08/28/25 100.0280 249,000 249,000.00 3.8500 91739JAW5 9/10/2030 US Bank Great Midwest Bk Brookfield Wi
CD 9/15/2025 98.7030 245,000 245,000.00 3.7500 39083PDT6 9/19/2030 US Bank Third fed Svgs Ln Assn Of CD 9/15/2025 99.5750 245,000 245,000.00 3.7500 88413QHX9 9/19/2030 US Bank Greenstate Cr Un North Liberty CD 9/16/2025 99.5830 245,000 245,000.00 3.7500 39573LEU8 9/26/2030 US Bank Ria Fed Cr Un CD 10/20/2025 98.8950 245,000 245,000.00 3.6000 749622BZ8 11/4/2030 US Bank Nelnet Bk Draper Utah 11/3/2025 98.6590 245,000 245,000.00 3.5500 64034KCB5 11/5/2030 US Bank Cfg Cmnty Bk Lutherville Md CD 11/18/25 99.6950 245,000 243,902.16 4.0000 12527CNN8 11/14/2030 US Bank First Gty Bk Damariscotta Me CD 11/6/2025 99.9170 245,000 245,000.00 4.0500 320437BD7 11/14/2030 US Bank Total Corporate Issues: 23,775,000 $ 23,773,902.16
55,755,000 $ 55,507,450.99
355,676.28
55,755,000 $ 55,863,127.27
US Bank Securities
US Bank Cash
US Bank Total Value of Portfolio

Qty Purch Date Maturity
Date of
Disposition
Share Price at
Purchase Date Net Trade Amount Cost Basis Value Market Value Accrued Interest Issuer CUSIP Held by 2,450 10/20/2025 11/4/2030 100.0000 245,000.00 245,000.00 245,000.00 Ria Fed Cr Un CD 749622BZ8 US Bank 2,450 11/3/2025 11/5/2030 100.0000 245,000.00 245,000.00 245,000.00 Nelnet Bk Draper Utah 64034KCB5 US Bank 10,000 11/4/2025 8/31/2030 99.7336 997,335.93 997,335.93 997,335.93 US Treasury Note 91282CNX5 US Bank 10,000 11/11/2025 5/12/2028 100.0000 1,000,000.00 1,000,000.00 1,000,000.00 Federal Farm Credit Bks 3133ETT23 US Bank 2,450 11/6/2025 11/14/2030 100.0000 245,000.00 245,000.00 245,000.00 First Gty Bk Damariscotta Me CD 320437BD7 US Bank 10,000 11/13/2025 10/21/2030 99.6200 996,200.00 996,200.00 996,200.00 Federal Home Loan Bks 3130B8CC4 US Bank 10,000 11/13/2025 6/30/2029 98.7500 987,500.00 987,500.00 987,500.00 U S Treasury Note 91282CEV9 US Bank 2,450 11/18/25 11/14/2030 99.5519 243,902.16 243,902.16 243,902.16 Cfg Cmnty Bk Lutherville Md CD 12527CNN8 US Bank Total $ 4,959,938.09 $ 4,959,938.09 $ 4,959,938.09 -
Qty Purch Date Maturity
Date of
Disposition
Share Price at
Sale / Maturity
Date Original Cost Value
Par Value at
Sale/Maturity
Gain / (Loss) on Sale
/ Redemption
Interest
Earnings Since
Purchase Issuer CUSIP Held by
10,000 06/30/22 11/1/2025 11/3/2025 100.0000 1,000,000.00 1,000,000.00 $ (12,360.33) $ 236,250.00 Tennessee Valley Auth- PWR Bond 1995 SER E 880591CJ9 US Bank 10,000 11/04/24 11/5/2026 11/5/2025 100.0000 1,000,000.00 1,000,000.00 - $ 43,300.00 FEDL Home Loan Bank Bond 3133ERZM6 US Bank 10,000 11/04/24 11/7/2028 11/7/2025 100.0000 1,000,000.00 1,000,000.00 - 46,700.00 FEDL Home Loan Bank Bond 3133ERZT1 US Bank 10,000 11/26/24 11/12/2027 11/12/2025 100.0000 1,000,000.00 1,000,000.00 - 45,500.00 First Natl Bank of Amer- East Lansing MI CE 32110YXE0 US Bank 2,450 05/16/22 11/28/2025 11/28/2025 100.0000 245,000.00 245,000.00 - 25,795.57 FEDL Home Loan Bank Bond 3133ERZS3 US Bank $ 4,245,000.00 $ 4,245,000.00 $ (12,360.33) $ 397,545.57 Period Interest Revenue
Previous Month $239,323.29
Previous 12 mos. $2,343,502.61

CITY OF COVINA

INVESTMENT TRANSACTION SUMMARY
FOR THE MONTH ENDED NOVEMBER 30, 2025
Purchased Investments
Net Revenue Analysis - for Period Ending November 30, 2025 Sold/Matured Investments
Attachment A-3 City

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
December 17, 2025
LAIF Home
PMIA Average Monthly
Yields

CITY OF COVINA

CITY TREASURER
125 E. COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 98-19-219
November 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
11/5/2025 11/5/2025 RW 1786531 1747139 BEI ZOU -1,000,000.00 11/19/2025 11/19/2025 RW 1787065 1747685 BEI ZOU -400,000.00 Account Summary
Total Deposit: 0.00 Beginning Balance: 28,170,108.97
Total Withdrawal: -1,400,000.00 Ending Balance: 26,770,108.97 12/17/25, 11:30 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Attachment A-4 City
Statement Total
Balance Percentage
Cash Balances $8,808,242 9.33%
Local Agency Investment Fund 26,770,109 28.37%
Treasury / Agency 31,733,549 33.63%
Certificate of Deposits 23,773,902 25.19%
Funds Held by Bond Trustees 3,283,961 3.48%
Total $94,369,763 100.00%

CITY OF COVINA
Cash & Investment Holdings by Type as of November 30, 2025 *Average Investment coupon rate: 3.93% (based on weighted average of Original Cost Value) Cash Balances, 9.33%
Local Agency Investment
Fund, 28.37%
Treasury / Agency, 33.63%
Certificate of Deposits,

25.19%
Funds Held by Bond
Trustees, 3.48%

HOLDINGS BY TYPE
Attachment A-5 City

CASH PER BANK AND INVESTMENT BALANCE 10/31/2025 $601,214.90 RECEIPTS 11/1/25-11/30/25 -

DISBURSEMENTS 11/1/25-11/30/25 -
CASH PER BANK AND INVESTMENT BALANCE 11/30/2025 $601,214.90

ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE
CHECKING ACCOUNT $3,817.64
LOCAL AGENCY INVESTMENT FUND Attachment A-6 597,397.26
AVAILABLE CASH PER BANK BALANCES $601,214.90
CASH HELD BY BOND TRUSTEES 0.00
TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 11/30/2025 $601,214.90 FOR THE MONTH ENDED NOVEMBER 30, 2025

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT Attachment A- Agency

BANK ACQUISITION MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
Successor Agency to the Covina Redevelopment Agency:

Checking Account BMO $3,817.64 N/A Demand $3,817.64
Local Agency Investment Fund State of California 597,397.26 N/A Demand 597,397.26 Subtotal (A) $601,214.90 $601,214.90
Cash Held With 3rd Party Administrator:
(1) 2013 Series A Tax Allocation Bonds U.S. Bank* $0.00 N/A Demand $0.00 Fiscal Agent: U.S. Bank
(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank
(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank
Subtotal (B) $0.00 $0.00
TOTAL (A+B) $601,214.90 $601,214.90
* Formerly BNY Mellon

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED NOVEMBER 30, 2025
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account.

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
December 17, 2025
LAIF Home
PMIA Average Monthly
Yields

S/A CITY OF COVINA FOR COVINA

REDEVELOPMENT AGENCY

FINANCE DIRECTOR
125 EAST COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 65-19-007
November 2025 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 597,397.26
Total Withdrawal: 0.00 Ending Balance: 597,397.26
12/17/25, 11:29 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Attachment A-6 Agency
Quarter
Ending City Agency*
11/30/2023 $92,756,610 $3,769,025
11/30/2024 $91,743,145 $645,337
11/30/2025. $94,369,763 $601,215

CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY CASH AND INVESTMENTS THREE YEAR COMPARISON AS OF NOVEMBER 30, 2025 The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years. *Successor Agency to Covina Redevelopment Agency
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
11/30/2023 11/30/2024 11/30/2025.
$92,756,610 $91,743,145
$94,369,763
$3,769,025 $645,337 $601,215
MONTH ENDING NOV. 30, 2025
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
City Agency*
sdsdad
Attachment A-7 City Agency

Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:

Bills $ 45,183,720,732.62 $ 45,609,432,350.00 NA
Notes $ 41,095,706,869.25 $ 41,354,921,600.00 $ 396,144,902.50 Federal Agency:

SBA $ 255,264,573.90 $ 252,462,964.97 $ 1,018,286.89
MBS-REMICs $ 935,786.98 $ 944,603.03 $ 4,082.29
Debentures $ 4,721,428,119.07 $ 4,742,533,960.00 $ 45,957,960.90 Debentures FR $ - $ - $ -
Debentures CL $ 3,000,000,000.00 $ 3,013,527,450.00 $ 24,420,889.50 Discount Notes $ 27,152,084,958.38 $ 27,476,236,500.00 NA Supranational Debentures $ 3,934,265,622.61 $ 3,960,258,750.00 $ 40,705,572.20 Supranational Debentures FR $ - $ - $ -
CDs and YCDs FR $ - $ - $ -
Bank Notes $ 200,000,000.00 $ 199,990,535.23 $ 2,564,972.22 CDs and YCDs $ 15,350,000,000.00 $ 15,352,444,382.31 $ 162,476,319.43 Commercial Paper $ 8,552,890,333.25 $ 8,637,066,402.75 NA Corporate:

Bonds FR $ - $ - $ -
Bonds $ 951,349,238.87 $ 953,672,639.00 $ 8,282,803.19
Repurchase Agreements $ - $ - $ -
Reverse Repurchase $ - $ - $ -
Time Deposits $ 5,282,000,000.00 $ 5,282,000,000.00 NA
PMIA & GF Loans $ 262,742,740.00 $ 262,742,740.00 NA
TOTAL $ 155,942,388,974.93 $ 157,098,234,877.29 $ 681,575,789.12 Fair Value Including Accrued Interest $ 157,779,810,666.41 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).

State of California
Pooled Money Investment Account
Market Valuation
11/30/2025

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: January 20, 2026
Title: Resolution Regarding a Safe Streets for All Grant Award for a Safety Action Plan Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Rafael Fajardo, Director of Public Works/City Engineer
Recommendation: Adopt Resolution CC 2026-04 Authorizing the City Manager to enter into a restricted grant agreement with the Federal Highway Administration and approving amendment to the Fiscal Year 2025/2026 Operating Budget to accept $336,000 in grant monies and appropriate $54,000 in local match funds for the City of Covina Citywide Comprehensive Safety Action Plan.

The City of Covina received an intent of award from the Federal Highway Administration (FHWA) to prepare a Citywide Safety Action Plan. The scope includes engaging a qualified transportation planning consulting firm to analyze, identify, and map high-risk and high-incidence roadway collision areas, manage an outreach program, identify specific safety needs, and provide recommendations for countermeasures aimed at eliminating roadway fatalities and serious injuries in the City. The Council will consider adopting a resolution authorizing the City Manager to execute grant-related documents and amending the FY 2025/2026 budget to facilitate the Plan.

BACKGROUND:

Safe Streets for All (SS4A) is a federal program that funds projects aimed at addressing traffic-related deaths across the country. To be considered for implementation funding, agencies must first have adopted a Safety Action Plan (SAP) (e.g., Local Roadway Safety Plan, Vision Zero Plan, or Safety Action Plan), and the plan must satisfy federal requirements. The City applied for SS4A’s Planning program to develop a Citywide Comprehensive Safety Action Plan to meet those federal requirements and to position the city to be eligible for future implementation funding, which may require or favor projects identified in a Safety Action Plan. Other nonfederal sources, such as the State of California Local Highway Safety Improvement Program (HSIP), highly favor projects identified in safety Local Roadway Safety Plans (LRSPs), and consider plans developed under SS4A to be equivalent to an LRSP.

It is important to note that while some elements of Safety Action Plans do overlap with Active Transportation Plans (e.g., Covina’s recently adopted Active Streets and Multi-Modal Connectivity Plan, 2024), they differ in that active transportation typically refers to non-motorized and active modes of travel, including walking, biking, skateboarding, and similar (including e-bikes/scooters). Active Transportation Plans primarily recommend solutions for gaps in active transportation networks. Active Transportation Plans also factor in safety and comfort elements into the recommendations, but only for active modes of travel.

In contrast, Safety Action Plans highlight high-risk and high-incident locations within existing networks by utilizing historical collision data and recommending countermeasures to reduce both the frequency of collisions and the severity of those collisions (collisions that result in fatalities or serious injuries) between all mode users, including vehicles. Safety Action plans also specify goals to eliminate fatalities and serious injuries in a specified area by a certain defined time period, or set percentage reduction targets to eliminate fatalities and serious injuries as a result of these collisions. Some examples of EXECUTIVE SUMMARY:

recently adopted local Safety Action Plans include “Vision Zero Los Angeles County” and “Santa Ana Vision Zero”. Table 1 provides a summary of the anticipated scope of work and consolidation of elements typically required of Safety Action Plans (SS4A) and Local Roadway Safety Plans (e.g. HSIP).

Table 1. Criteria for Safety Action Plan
Introduction, Vision, and Goals. Describe the agency’s commitment to transportation safety through planning processes and the drafting of documents. Vision statement/idealized description of planned success. Five-year, tenyear, and future goals.

Planning Structure. A committee or similar body charged with oversight of the Plans development, implementation, and monitoring.

Existing Efforts. Description of existing efforts, programs, and policies already in place or in development to address transportation safety, and what led to this planning effort. Identify those that are beneficial and will continue to be implemented in the future.

Safety Partners, Engagement, Collaboration. Select/identify partners to provide advice in acquiring and analyzing data, selecting emphasis areas, developing safety strategies, and implementing the final plan. Robust community engagement program.

Safety Analysis, Data Summary, & Growth Analysis. Analysis of existing conditions and historical trends that provide a baseline level of crashes involving fatalities and serious injuries across the jurisdiction. Analysis of locations and severity of the crashes, as well as contributing factors and crash types by road users. Analysis of systemic and specific safety needs is also performed, as needed. To the extent practical, analysis should include all roadways in the jurisdiction without regard for ownership. Development of a high-injury network. Data analysis involves looking for patterns in crash type, driver factors, roadway features, vehicle factors, or environmental conditions.

Process/Strategy, Emphasis Areas, and Project Selections. Identification of a comprehensive set of projects and strategies (shaped by data, best available evidence, noteworthy practices, and stakeholder input) that will address the safety problems described in the Plan. These strategies and countermeasures focus on a Safe System Approach and effective interventions and consider multidisciplinary activities.

Policy and Process Changes. Assessment of current policies, plans, guidelines, and/or standards to identify opportunities to improve how processes prioritize transportation safety. Discuss implementation through the adoption of revised or new policies, guidelines, or standards, as appropriate.

Implementation, progress, evaluation, and Transparency. Include a method to measure progress over time after the Plan is developed, including outcome data. This is a means to ensure ongoing transparency with residents and other relevant stakeholders. Approach must include an annual public and accessible reporting on progress toward reducing fatalities and serious injuries, and public posting of the Plan online. *LRSPs must be updated every five years to be eligible for HSIP
Leadership Commitment and Goal Setting. An official public commitment (e.g., resolution by Council) to an eventual goal of zero roadway fatalities and serious injuries. Include the target date or percentage reduction by a specific date with the eventual goal of eliminating fatalities and serious injuries.

Benefits include supporting the City’s Capital Improvement Program, promoting increased roadway safety, and supporting long-term growth. While the proposed plan is federally funded, the plan will achieve LRSP equivalency, thereby improving the City’s ability to acquire Caltrans HSIP funding.

Following grant contract execution, the city will promptly release a Request for Proposals (RFP). It is anticipated that the planning efforts will take no more than 26 months to complete. Certain requirements apply to both SAPs and LRSPs as they relate to long-term management. SAP requirements include posting the SAP publicly on the city’s website and an annual public and accessible report on progress toward reducing fatalities and serious injuries. An example of an LRSP requirement is that they must be updated every five (5) years, should the agency be interested in applying for HSIP funding for capital improvement projects.

FISCAL IMPACT:

The proposed resolution would amend the fiscal year 2025/2026 operating budget as shown in the table below. The granting agency allows up to 30 months from the effective date of the award to complete the planning activities. Any monies unused towards the grant scope will be carried over to future fiscal years until project completion.

Account Number Account Title Original
Budget Increase Amended Budget
22702200-42090-
SS4A Other Federal Grants –
Streets $0 $336,000 $336,000
22702200-51005-
SS4A
Other Federal Grants –
Streets Consulting $0 $336,000 $336,000
47052200-51005-
SS4A Impact Fees Streets –
Consulting $0 $54,000 $54,000
The Safety Action Plan is primarily funded through the SS4A Grant Program, at $336,000 or 80%, and requires a 20% local match contribution of $84,000. The local match contribution is proposed to be funded through $54,000 appropriation from the Transportation Impact Fee Facilities Fund, and $30,000 from the fully burdened rates of City personnel. The traffic facility impact fee dollars will fund portions of the Safety Action Plan, limited to evaluating future growth areas and projected transportation demands, using this information as an additional factor, alongside historical collision data, to identify high-priority safety improvements, and developing the Capital Improvement Plan ( e.g., cost estimates) as part of the Safety Action Plan. Staff time will be tracked using the account 1010-4000-50010-SS4A and includes staff time related to the preparation of the RFP, project management, and related activities.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This action is exempt from CEQA pursuant to Section 15061(b)(3), General Rule, of the State CEQA Guidelines because this action involves the approval of an agreement for services and no development is authorized by this action.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2026-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE

AGREEMENTS WITH THE FHWA AND AMENDING THE FISCAL YEAR
2025/2026 OPERATING BUDGET FOR THE COVINA CITYWIDE
COMPREHENSIVE SAFETY ACTION PLAN (SS4A GRANT) – FEDERAL AWARD NO. 693JJ32640092
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the budget for the City of Covina for the fiscal year commencing July 1, 2025 and ending on June 30, 2026, was approved on May 6, 2025; and WHEREAS, the approved budget is in accordance with all applicable ordinance of the City and all applicable statues of the State; and
WHEREAS, on occasion, the City Council will deem it necessary to amend the Operating Budget to create a new budget allocation to facilitate a project the City Council deems necessary and important; and
WHEREAS, those amendments (allocations) to the Budget shall be by approval and memorialized by Resolution of the City Council; and WHEREAS, on November 15, 2024, the city of Covina received a letter notifying the city of an intent to award $336,000 in federal funding for the Covina Citywide Comprehensive Safety Action Plan; and
WHEREAS, on November 21, 2025, the City received and reviewed the final draft of the unexecuted grant agreement no. 693JJ32640092 and confirmed all the information on the agreement was correct; and
WHEREAS, the City Council finds that the project is necessary and beneficial to the improvement of the quality of life in Covina, specifically concerning improved safety within the existing transportation networks of the City; and WHEREAS, the City Council wishes to create project accounts and establish budget allocations to facilitate this program as noted in the below Section 1.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the fiscal year 2025-2026 Operating Budget as follows:

Resolution CC 2026-04 Page 2 of 2
Account Number Account Title Original
Budget Increase Amended Budget
22702200-42090-SS4A Other Federal Grants –
Streets $0 $336,000 $336,000
22702200-51005-SS4A Other Federal Grants –
Streets Consulting $0 $336,000 $336,000
47052200-51005-SS4A Impact Fees Streets –
Consulting $0 $54,000 $54,000
SECTION 2. The City Council hereby authorizes the City Manager or their designee to enter into required contract(s) and sign any/all required documentation issued by the FHWA conditioned for the grant award.

SECTION 3. The City Clerk shall certify to the adoption of this resolution.

APPROVED and PASSED this 20th day of January, 2026
City of Covina, California
BY: ___________________________
VICTOR LINARES, Mayor
ATTEST:
_________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-04 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20th day of January, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

DRAFT; NOT INTENDED FOR EXECUTION
Revised 2019-07-24

ATTACHMENT B
1 of 14

1. Federal Award No.
693JJ32640092

2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
City of Covina
125 E. College Street
Covina, CA 91723-2129
Unique Entity Id.: M8MGDTLR8AP3
TIN No: 95-6000699

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective Date of Award– 30 Months from the
effective date of award

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:
$336,000.00
$84,000.00
$0
$0
$420,000.00

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure
Investment and Jobs Act (IIJA, Pub. L.
117–58, November 15, 2021)

10. Procurement Request No.

HSA250498PR

11. Federal Funds Obligated
$336,000.00

12. Submit Payment Requests To
See Article 5.

14. Description of the Project
Develop a Safety Action Plan for the City of Covina

13. Accounting and Appropriations Data
15X0176E50.0000.055SR50500.55920000

00.41010.610066 00

RECIPIENT

15. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Chris Marcarello
Title: City Manager

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer
_____________________________________
_
Signature
Date
Name: Robert S. Miller, II
Title: Agreement Officer

2 of 14
U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Covina (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Covina Citywide Comprehensive Safety Action Plan.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions.

Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the noncompliance in the Federal-government-wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: City of Covina Comprehensive Safety Action Plan Application Date: 7/10/2024

2.2 Award Amount.

SS4A Grant Amount: $336,000.00

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.

Budget Period: See Block 6 of Page 1

2.5 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

Planning and Demonstration Narrative:

The City of Covina will develop a Citywide Comprehensive Safety Action Plan. The plan will be designed to address the eight goals established by the USDOT. The City will procure a contract traffic and transportation planning consultant to lead research and analysis and develop a formal action plan to guide specific safety needs, locations, and appropriate solutions to significantly reduce roadway fatalities and serious injuries. The City Council-appointed staff committee will review and manage development, and the City Council-appointed Transportation and Mobility Advisory Commission will serve as an advisory public body throughout the plan’s development.

An essential component of the project is community engagement. The City will budget a set aside for a local nonprofit to assist with community engagement activities to help guide the plan’s development. The proposed Safety Action Plan will identify a comprehensive set of mitigation measures and strategies, prioritized based on imminent safety challenges and community input, to address identified safety problems and solutions to solve them. When approved by the City Council, the City will post the plan on the city’s publicly accessible website for public viewing. No demonstration activities are proposed.

The project will be completed in one phase.

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3.2 Project’s Estimated Schedule.

Action Plan Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:

March 1, 2028
Planned SS4A Final Report Date: April 1, 2028
Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $336,000.00
Other Federal Funds: $0.00
State Funds: $0.00
Local Funds: $84,000.00
In-Kind Match: $0.00
Other Funds: $0.00
Total Eligible Project Cost: $420,000
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Michael Flores
Public Works Manager
City of Covina
125 E College Street, Covina, CA 91723
[email protected]

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Daniella Andrade
Senior Management Analyst
City of Covina
125 E College Street, Covina, CA 91723
[email protected]

4.2 Recipient Key Personnel.

Name Title or Position
Rafael Fajardo Public Works Director/City Manager
Brian K. Lee Deputy City Manager/Community Development
Director
Michael Flores Public Works Manager
Daniella Andrade Senior Management Analyst
Alan Sands Finance Manager

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-493-2402
[email protected]
and
Division Administrator – California
Agreement Officer’s Representative (AOR)
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]
and

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Mike Shami
California Division Office Lead Point of Contact
Discretionary Grant Manager
650 Capitol Mall, Suite 4-100, Sacramento, CA 95814
(916) 498-5853
[email protected]
ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Page 56 of 646 7 of 14
Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver.
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.

6.5 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of Covina Jurisdictional (incorporated) Boundaries Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
[for all Grants]
Project Costs: Quantification of the
cost of each eligible project carried out
using the grant
Within 120 days
after the end of
the period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and
Recommendations: Description of
lessons learned and any
recommendations relating to future
projects or strategies to prevent death
and serious injury on roads and
streets.

Within 120 days
after the end of
the period of
performance

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ATTACHMENT B

CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below.

Otherwise, leave the table below blank.

Scope: N/A
Schedule The original schedule submitted with the application materials showed in form SF 424 a start date of 01/01/2025 and end date of 11/30/2025 with a period f performance of 11 months. Since then, the schedule shifted due to delays in the draft agreement process. We are requesting a period of performance of 30 months due to the nature of the work involved and the risks in acquiring consultant services that might cause unanticipated delays.

Budget: N/A
The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project
Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred
Costs
Future Eligible Project
Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs

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ATTACHMENT C
[RESERVED]

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ATTACHMENT D
[RESERVED]

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ATTACHMENT E

LABOR AND WORK

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.) X
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in Attachment B. (Identify the relevant actions from Attachment B in the supporting narrative below.)
The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The resulting Safety Action Plan will include a policy recommendations/actions section related to labor and workforce. The project team will identify local community groups, such as local unions, and

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invite them to participate in the community outreach/engagement activities for input into the Action Plan recommendations.

ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate: N/A The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology.

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ATTACHMENT G
[RESERVED]

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: January 20, 2026
Title: Renewal of License Agreement for Use of a Portion of City Property at Heritage Plaza for a Certified Farmers Market
Presented by: Krystal Smith, Interim Director of Parks & Recreation and Library Services Melody Hynes, Parks & Recreation Supervisor
Recommendation: Approve the Renewal of License Agreement for Use of a Portion of City Property at Heritage Plaza for a Certified Farmers’ Market and Authorize the City Manager to Execute the Agreement.

EXECUTIVE SUMMARY/BACKGROUND:

Since 2001, the Covina Farmers’ Market and Family Night has operated through an Agreement with FM&LCE. Since April 2012, the Market has operated at its current site of Heritage Plaza. The Market brings hundreds of people to the downtown area every Friday evening, providing increased exposure to our downtown and its businesses.

DISCUSSION:

The Covina Farmers’ Market and Family Night offers our community a wonderful opportunity to come to the downtown area and shop for seasonal produce, freshly prepared food, unique crafts, and other retail items. The Market also features entertainment on most Fridays.

The Market’s owner/manager, Amy Arnold, who has continued to be a responsive and professional Market operator. City staff has worked closely with Ms. Arnold to ensure the Market is complying with the requirements of the Agreement, as well as providing a welcoming environment and enjoyable experience for the community. FM&LCE also assists with other city events (i.e. Halloween and Tree Lighting events) and participates in the California Market Match Program, which allows the use of food benefit monies for the purchase of nutritious foods.

Since the Covina Farmers’ Market and Family Night continues to operate in a productive manner and brings a positive activity to the downtown area, it is recommended that the Council consider renewing the License Agreement to ensure continued operations.

FISCAL IMPACT:

The estimated annual revenue from the Market is $11,000 and is reflected in the General Fund in account 10103200-43311.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A

LICENSE AGREEMENT FOR USE OF A PORTION OF CITY

PROPERTY AT HERITAGE PLAZA PARK FOR A CERTIFIED
FARMERS’ MARKET
This LICENSE AGREEMENT (“Agreement”), is dated February 15, 2026 (“Effective Date”) and is between the CITY OF COVINA, a California municipal corporation (“CITY”) and FM&LCE, a California 501(c)(3) non-profit corporation (“FMLCE”). CITY and FMLCE are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. CITY is the owner of property at 400 North Citrus Avenue, Covina, California, commonly known as Heritage Park Plaza.

B. FMLCE is highly experienced in operating certified farmers’ markets, operating special events held in conjunction with and adjacent to farmers’ markets, working with certified and experienced organizations that book vendors for farmers’ markets, marketing farmers’ markets and providing other services related to the operation of farmers’ markets.

C. CITY and FMLCE desire to enter into this License Agreement to provide for the terms and conditions upon which FMLCE will operate a certified farmers’ market at Heritage Park Plaza.

D. CITY desires to generate retail activities, through a weekly Farmers’ Market and Family Night event, at Heritage Park Plaza.

E. The Farmers’ Market will complement CITY’s continued efforts to bring more foot traffic to the downtown area.

F. FMLCE represents that it is fully qualified to organize, establish and maintain the successful operation of a Farmers’ Market and Family Night event in said downtown area.

G. CITY desires to permit FMLCE to use the certain areas of Heritage Park Plaza, and at times designated by CITY, portions of city streets, as defined in Section 2 of this Agreement, to perform these activities in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. TERM OF AGREEMENT. The term of this Agreement shall be from Effective Date through February 14, 2028 unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for one (1)

additional two-year term. In no event shall the agreement be extended beyond February 14, 2030.

2. LICENSE.

A. Grant of License. CITY grants FMLCE a license to use the specified portion of Heritage Park Plaza to operate a turnkey certified farmers’ market, as defined in California Health and Safety Code Section 113742 (the “Farmers’ Market”), on the terms and conditions and for the uses specified in this Agreement. The property that is the subject of this License Agreement is legally described and depicted on Exhibit A, attached hereto (“Property”).

B. Date and Time of Usage. FMLCE shall utilize the Property year-round only on Fridays during the term of this Agreement. Business hours of the Farmers’ Market shall be from 5 p.m. to 9 p.m. on Fridays. The setup shall begin no earlier than 12 p.m. on Friday, and teardown and cleanup needs to be completed no later than 12 a.m. on Saturday. Hours and market size may be adjusted due to daylight saving time and season and scheduled activities of the CITY. Any adjustment to hours must be approved by CITY in writing prior to adjustment being implemented.

3. UTILITIES. CITY shall pay and be solely responsible for all utilities furnished to the Property.

4. PAYMENT PROCESS. FMLCE shall establish money handling and recordkeeping mechanisms for the operation of the Farmers’ Market and remit twenty percent (20%) of gross revenues to CITY by the fifteenth (15th) of each month for the previous month’s receipts. FMLCE shall provide reports to CITY containing sufficient financial and other pertinent data each month with the submittal of the monthly receipts.

5. DISTURBANCES AND SOUND AMPLIFICATION. FMLCE shall adhere to requirements of Covina Municipal Code sections 9.48.150, 9.48.155, and 9.48.157 regarding disturbances and sound amplification. If amplified sound will be utilized, then FMLCE will be required to obtain a Sound Permit through the Parks & Recreation Department.

6. SIGNAGE. FMLCE shall not permit or install advertising signs on park buildings or on park property of anywhere on the Property. FMLCE shall submit signage installation requests in writing to the Director of Parks & Recreation and Library Services for approval. Requests must include detailed description of signage design and placement. FMLCE shall provide accurate signage pursuant to Food & Agriculture Code § 890, et seq.

7. IMPROVEMENTS, MAINTENANCE AND REPAIRS. FMLCE shall make no alteration or repair to the Property without CITY’s prior written consent. During the period FMLCE is occupying the Property, FMLCE shall maintain the Property in a clean and neat condition, free and clear of garbage and debris. No dumping, storage of hazardous or toxic waste, nor the maintenance of any nuisance, public or private, shall

be permitted. FMLCE shall not remove, damage or alter in any way CITY’s existing improvements or personal property on the Property. FMLCE, at its sole cost and expense, shall repair any damage or alteration to CITY’s existing improvements or personal property on the Property made by FMLCE or any of its vendors and return the same to the condition that existed prior to the damage or alteration.

When, in response to calls after normal work hours by members of FMLCE, CITY repairs or resolves a problem at the Farmers’ Market, payment for this “call out” shall be as follows:

A. If, according to this Agreement, the item is within the maintenance responsibility of CITY, CITY will pay for the call out.

B. If, according to this Agreement, the service is within the maintenance responsibility of FMLCE, CITY shall bill FMLCE for the services rendered by CITY staff, including, but not limited to, costs of any materials used in the repair and actual labor and administrative costs. FMLCE shall pay such bills within thirty (30) days of the date issued by CITY. Facility Problems shall be reported as follows:

CITY contact persons (during normal business hours)
Melody Hynes, Parks & Recreation Supervisor (626) 384-5344 Krystal Smith, Interim Director of Parks & Recreation and Library Services (626) 384-5343
CITY contact persons (after normal business hours)
Covina Police Department (626) 331-3391 or (626) 384-5653

8. FMLCE OBLIGATIONS.

A. Operation of Farmers’ Market. The Farmers’ Market shall be operated and maintained by qualified operator at FMLCE’s sole cost and expense.

B. Equipment and Setup: FMLCE will provide all equipment, including any generators necessary to supplement electrical power available on the Property, necessary for the safe operation of the Farmers’ Market and shall setup within the boundaries of the Property as shown on the map in Exhibit A herein.

C. Certified Producers. The Farmers’ Market shall be certified by the State of California as a “certified farmers market.” FMLCE and its vendors may sell California agricultural products including, but not limited to fruits, vegetables, nuts, cut flowers and plants at the farmers market in accordance with all applicable laws, rules and regulations, including, but not limited to, Article 6.5 (Direct Marketing) of Subchapter 4 (Fresh Fruits, Nuts and Vegetables) of Chapter 1 (Fruit and Vegetable Standardization) of Division 3 (Economics) of Title 3 (Food and Agriculture) of the California Code of Regulations, commencing at Section 1392. FMLCE shall ensure that all vendors (agricultural) shall comply with the terms of this Agreement.

D. Food Vendors (Non-Agricultural). FMLCE and its vendors may sell specialty food items at the Farmers’ Market such as artisan breads and artisan prepared foods and similar specialty food items in accordance with all applicable laws, rules and regulations, including, but not limited to, Health and Safety Code Section 114371 and the rules and regulations of the Los Angeles County Agricultural Commissioner. Only food vendors (non-agricultural) who meet the criteria described above and who are approved by the Los Angeles County Agricultural Commissioner shall be allowed to sell specialty food items in the Farmer’s Market. FMLCE shall ensure that all food vendors (non-agricultural) will comply with the terms of this Agreement.

E. Vendors (Non-Agricultural/Non-Food). FMLCE and its vendors may sell gifts, crafts and other products sold at comparable certified farmers’ markets operated by FMLCE at the Farmer’s Market. FMLCE shall ensure that all vendors (nonagricultural/non-food) will comply with the terms of this Agreement.

F. Vendor and Product Mix. FMLCE shall establish a varied mix of certified producers, food vendors (non-agricultural) and vendors (non-agricultural/non-food) at the Farmers’ Market to provide a diverse selection of products. FMLCE shall recruit, retain and maintain contact with quality farmers and products, vendors, artisans and entertainers for the Farmers’ Market. The Farmers’ Market will be limited to no more than fifty percent (50%) of booths selling manufactured goods.

G. Security. FMLCE shall provide at FMLCE’s sole cost and expense all security and safety devices necessary to protect the vendors and patrons of the Farmers’ Market.

H. Farmers’ Market Promotion. FMLCE, at its sole cost and expense, shall promote advertise and market the Farmers’ Market as a healthy and vital part of the community of the City of Covina. CITY may cooperate with FMLCE to develop a marketing plan to promote the Farmers’ Market.

I. Permits, Certificates and Licenses. FMLCE, at its sole cost and expense, shall obtain and maintain all necessary permits, certificates and licenses required by CITY and other governmental agencies to operate the Farmers’ Market on the Property.

FMLCE shall ensure that all vendors of the Farmers’ Market obtain and maintain all necessary permits, certificates and licenses required by CITY and other governmental agencies to vend at the Farmers' Market including, but not limited to, proof of valid and adequate automobile insurance for all vendors and subcontractors driving personal vehicles onto City property.

J. Compliance with Laws. FMLCE and its vendors shall comply with all applicable federal, state and local laws, regulations and ordinances.

K. Compliance with Industry Standards. FMLCE, in the operation of the Farmers’ Market, shall comply with standard industry practices, including, without

limitation, on-site management, market rule and periodic (non-notified) inspection practices.

L. Management Services. FMLCE shall provide any and all management services related to the operation of the Farmers’ Market in a professional manner.

M. Maintenance and Clean-Up. FMLCE, during and after use, shall maintain the Property in a safe, sanitary, neat, and tidy condition. Upon the conclusion of the Farmers’ Market on each Friday, FMLCE shall return the Property in as good a condition and repair as the Property existed prior to the commencement of the Farmers’ Market. The Property shall be clean from litter, refuse, rubbish and personal property, all trash barrels shall be emptied and all debris removed from adjacent planters.

FMLCE shall dispose of all trash from the Farmers’ Market in the designated dumpsters located in the Heritage Plaza parking lot.

N. Liens. FMLCE shall not directly or indirectly, create or permit to be created or to remain, and will promptly discharge at its expense, any mortgage, lien, encumbrance, charge or pledge of the Property or fixtures or furnishings, or any part thereof. FMLCE shall indemnify CITY for any liens that may be placed upon the Property as a result of FMLCE’s actions or inactions, including FMLCE’s costs to defend or remove such lien.

O. Cooperation with City. FMLCE shall cooperate with and allow access to the Farmers’ Market and the Property to all representatives of CITY, including City Code Enforcement personnel, and representative of other governmental agencies with jurisdiction over the Farmers’ Market at such times as they determine necessary.

P. Food Vendors. FMLCE shall ensure that all food vendors who work with any type of grease material have tarps underneath their cooking areas and utilize double tarps over their food areas. FMLCE shall ensure that all food vendors who have cooking grills, ovens, smokers or broilers that create heat and smoke are not to be placed where the smoke and grease will cause damage to any of the park’s landscaping.

Q. FMLCE shall collect all monies from farmers and vendors and disburse all FMLCE monies, pay FMLCE expenses and maintain all financial and other FMLCE records in accordance with generally accepted applicable principles and standards.

The CITY reserves the right to review the financial records of FMLCE at any time.

R. FMLCE shall receive, process and respond to all City customer concerns related to the operation of the Farmers’ Market.

S. FMLCE shall provide a safe and healthful environment for vendors and customers by setting and enforcing safety measures at all times before, during, and after events. Examples include, but are not limited to, taping of all exposed cords and rugs, immediately cleaning spills, keeping tools and other working material in a safe

place away from the general event area, supplying proper lighting for event teardown, not blocking sidewalks, walkways, crosswalks, curb ramps or any other access ramps at any time before, during or after the event, and reporting all maintenance issues to the CITY immediately so that repairs can be made as soon as possible.

T. FMLCE shall strictly adhere to all direction/restrictions provided by the CITY with regard to maintenance and upkeep of the park, and setup and activities of the Farmers’ Market. Any additional activities or services not specifically approved in this Agreement, must be approved, in writing, by the City prior to activity or service commencing.

U. FMLCE shall NOT operate a Kids’ train at any time during the Farmers’ Market.

V. FMLCE shall ensure that generators are not placed directly on grass areas where the generator may burn the grass.

W. FMLCE shall provide adequate supervision of the pony riding location by ensuring that all persons observing the pony rides remain in the designated viewing area on the north side of the pony riding location. At no time shall anyone be allowed to sit on the fencing or stand on the rock bed to view the activity.

X. FMLCE shall be permitted to power wash on an as needed basis in limited areas to address safety issues only.

9. INDEMNIFICATION.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, FMLCE shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of FMLCE, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that FMLCE shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. FMLCE shall defend the Indemnitees in any action or actions

filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. FMLCE shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) FMLCE shall pay all required taxes on monies received under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City created by this Agreement. FMLCE shall fully comply with the workers’ compensation law regarding FMLCE and FMLCE’s employees. FMLCE shall indemnify and hold City harmless from any failure of FMLCE to comply with applicable workers’ compensation laws.
3) FMLCE shall obtain executed indemnity agreements with provisions identical to those in this Section 9 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of FMLCE in the performance of this Agreement. If FMLCE fails to obtain such indemnity obligations, FMLCE shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of FMLCE’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that FMLCE’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. FMLCE’s indemnifications and obligations under this Section 9, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. FMLCE expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against FMLCE because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 9 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. FMLCE’s indemnifications and obligations under this Section 9 shall survive the expiration or termination of this Agreement.

10. WAIVER OF CLAIMS. FMLCE expressly waives all rights, if any, to assert any claims against the CITY and its respective elected officials, officers, agents, volunteers and employees, as their interests may appear, for any damage, destruction or loss to

FMLCE or its agents, representatives or employees by any reason of fire, theft, robbery or burglary, bodily injury, personal injury, death or any other cause whatsoever, unless and to the extent resulting from the gross negligence or willful misconduct of CITY.

CITY shall not provide security, supervision or protection against any loss or harm that may be sustained by FMLCE, its employees, agents, representatives and guests at the Farmers’ Market.

11. INSURANCE
A. Minimum Scope and Limits of Insurance. FMLCE shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location. If FMLCE is a limited liability company, the commercial general liability coverage shall be amended so that FMLCE and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
a) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If FMLCE does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, FMLCE shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11.
b) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If FMLCE has no employees while performing services under this Agreement, workers’ compensation policy is not required, but FMLCE shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other

insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of FMLCE’s insurance and shall not contribute with it.

E. FMLCE’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit FMLCE and FMLCE’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. FMLCE hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, FMLCE shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or FMLCE shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. FMLCE shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, FMLCE shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If FMLCE does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of FMLCE’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at FMLCE’s expense, the premium thereon. FMLCE shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to FMLCE.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, FMLCE shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval.

FMLCE may provide complete, certified copies of all required insurance policies to City.

FMLCE shall maintain current endorsements on file with City’s Risk Manager. FMLCE shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. FMLCE shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by FMLCE shall not be construed as a limitation of FMLCE’s liability or as full performance of FMLCE’s duty to indemnify City under Section 11 of this Agreement.

K. Subcontractor Insurance Requirements. FMLCE shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. MUTUAL COOPERATION.

A. City’s Cooperation. City shall provide FMLCE with all pertinent data, documents and other requested information as is reasonably available for FMLCE’s proper performance of the services required under this Agreement.

B. FMLCE’s Cooperation. In the event any claim or action is brought against the City relating to FMLCE’s performance or services rendered under this Agreement, FMLCE shall render any reasonable assistance that City requires.

13. RECORDS AND INSPECTIONS. FMLCE shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of seven (7) years. FMLCE shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. TERMINATION OR SUSPENSION OF AGREEMENT.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to FMLCE at least seven (7) calendar days before the termination or suspension is to be effective. FMLCE may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. FMLCE shall cease operation under this Agreement on or before the effective date of termination specified in the notice of termination.

15. INDEPENDENT CONTRACTOR. The relationship created by this Agreement and the operation of the Property by FMLCE as a certified Farmers' Market is that of an independent contractor and FMLCE shall not be considered to be an employee or agent of CITY nor shall anything contained herein be deemed in any way to constitute a partnership, joint venture or joint enterprise between CITY and FMLCE. Subject to the provisions of this Agreement, FMLCE shall have sole control, supervision, direction and responsibility over the vendors at the Farmers’ Market, its employees and the manner and means of operating the Property during the dates and times of usage.

16. FORCE MAJEURE. FMLCE shall not be liable for any failure to perform its obligations under this Agreement if FMLCE presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other

casualty, or other causes beyond FMLCE’s reasonable control and not due to any act by FMLCE.

17. NOTICES. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during FMLCE’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

To CITY:

Attention: City Manager Attention: Krystal Smith
City of Covina Covina Parks & Recreation Department
125 East College Street 1250 North Hollenbeck Avenue
Covina, CA 91723 Covina, CA 91722
To Covina Farmers’ Market:

Attention: Amy LaVon Arnold
2545 Wilkie Drive
Pomona, CA 91767

18. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. In the performance of this Agreement, FMLCE shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. FMLCE will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

19. PROHIBITION OF ASSIGNMENT AND DELEGATION. FMLCE shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release FMLCE from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 19 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 19, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

20. NO THIRD PARTY BENEFICIARIES INTENDED. Except as otherwise provided in Section 9, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

21. WAIVER. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

22. EXHIBITS. Exhibit A constitutes a part of this Agreement and is incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

23. ENTIRE AGREEMENT. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

24. AMENDMENT OF AGREEMENT. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following non-substantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) non-monetary changes in the scope of work; and (d) termination of the Agreement.

25. HEADINGS. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

26. WORD USAGE. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. TIME OF THE ESSENCE. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

28. GOVERNING LAW AND CHOICE OF FORUM. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

29. ATTORNEYS’ FEES. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

30. SEVERABILITY. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. AUTHORITY TO EXECUTE AGREEMENT. The person or persons executing this Agreement on behalf of FMLCE warrants and represents that he or she has the authority to execute this Agreement on behalf of the FMLCE and has the authority to bind FMLCE to the performance of its obligations hereunder. (SIGNATURE PAGE FOLLOWS)
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
FMLCE:

FMLCE,
a Non-Profit 501(c)(3) California
Corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers
required for corporations under
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign this Agreement on behalf of
the corporation.)

EXHIBIT A

DESCRIPTION AND DEPICTION OF PROPERTY SUBJECT TO LICENSE

AGREEMENT

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: January 20, 2026
Title: Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services for the City of Covina’s Quarterly Newsletter Publication Presented by: Krystal Smith, Interim Director of Parks & Recreation and Library Services Melody Hynes, Parks & Recreation Supervisor
Recommendation: Approve the Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services for the City of Covina’s Quarterly Newsletter Publication and Authorize the City Manager to Execute the Agreement.

EXECUTIVE SUMMARY/BACKGROUND:

Since 2012, the City of Covina has utilized the services of Advantage Mailing, LLC to print the City's publication "Covina Today." The company has provided exceptional service and a quality product at a competitive cost. The proposed agreement includes full-color printing, binding and delivery to post office for approximately 29,150 publication copies each quarter and includes a term of one-year, with two optional extension years.

DISCUSSION:

The Parks & Recreation and Library Services Department has been responsible for the coordination of the City’s quarterly newsletter publication since 2017. In 2022, the department brought the graphic design of the publication in-house to help reduce costs and also improve its overall appearance. Parks & Recreation staff continue to work closely with other city departments to produce an informative brochure, which is mailed to every household and business in Covina.

Advantage Mailing, LLC has provided printing, binding and FOB shipping for the City’s quarterly newsletter for more than 13 years. The company continues to provide excellent service, meets all deadlines, and keeps pricing competitive. It is therefore staff’s recommendation to renew the Agreement with Advantage Mailing, LLC.

FISCAL IMPACT:

Funds for these services are included in the FY 2025-26 Adopted Budget in account 10103000-53500.

As indicated in the Agreement, the cost of printing, binding, and FOB services shall not exceed $56,000 annually.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated January 20, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Advantage Mailing, LLC, a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide printing and binding services, and FOB shipping to post office and City office of the City’s quarterly newsletter publication.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through January 19, 2027, unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for two (2) additional one year terms. In no event shall the contract be extended beyond January 19, 2029.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant an annual amount not to exceed fifty-six thousand dollars ($56,000.00) for four (4) publications per year as set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make

payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Chris Baker or current Consultant’s current Account Executive (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services.

Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a quarterly basis for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s

employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section 6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result

of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall

incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 9 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions

of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. 2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees

while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 10 shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval.

Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager.

Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of one (1) year.

Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of

work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Director of Parks & Recreation Attn: Chris Baker
City of Covina Advantage Mailing, LLC
125 E. College Street| PO Box 66013
Covina, California 91723 Anaheim, California 92816

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement

to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, and C constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following non-substantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) non-monetary changes in the scope of work; and (d) termination of the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. [SIGNATURE PAGE FOLLOWS]

The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Advantage Mailing, LLC,
a California corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers
required for corporations under
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign this Agreement on behalf of
the corporation.)

EXHIBIT A

APPROVED FEE SCHEDULE
Per publication charge not to exceed:
 48-page publication - Fourteen thousand dollars ($14,000.00)

EXHIBIT B

SCOPE OF SERVICES
 Production of approximately 29,150 copies quarterly
 48-page publication
 Full-Color Print
 Bindery
 Stitch and Trim
 FOB – Covina Post office and Parks & Recreation office  Bulk Mail Paperwork for Post Office

EXHIBIT C

PROJECT TIMELINE
This timeline is approximate, and may be adjusted upon notification and mutual agreement of both parties.

Winter
Publication
Spring
Publication
Summer
Publication Fall Publication

FINAL DOCUMENT

DELIVERED TO

ADVANTAGE
Third week of
November
Third week of
February Third week of April
Third week of
July

DELIVERED TO

POST OFFICE
First week of
December
First week of
March First week of May
First week of
August

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: January 20, 2026
Title: Covina Recreation Village Project – Phase II – Library Building – Award of Contract to Vector USA, Inc. in the Amount of $133,009.26
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Shawn Granger, Information Technology Manager
Recommendation: 1. Award of Contract for the Covina Recreation Village Project – Phase II – Library Building to Vector USA, Inc. in the amount of $133,009.26 and authorize the City Manager to execute the contract;

2. Authorize a contingency amount of $20,000 for any unforeseen construction expenses; and

3. Adopt Resolution CC 2026-01 appropriating $153,009.26 from available Measure CC Funds to be transferred into the Parks CIP Fund for the Covina Recreation Village Project – Phase II – Library Building for the installation of a new computer network system.

EXECUTIVE SUMMARY:

The installation of a new computer network system within the Covina Recreation Village – Phase II - Library Building will ensure unified and seamless connectivity with the City’s existing computer network system. The proposed information technology improvements include the installation of a new wireless local area network (conduit, cables, wireless access points and licenses) and hardware to ensure that the new library facility is appropriately equipped to serve as a modern community facility.

DISCUSSION:

On July 16, 2024, the City Council awarded a contract to Perera Construction and Design, Inc. for construction of the Covina Recreation Village West Gymnasium Project. However, the contract did not include the installation of a computer network system within the new facility.

On January 21, 2025, the City Council awarded a contract to Vector USA, Inc. in the amount of $206,655.15 for the installation of the computer network system at the Covina Recreation Village – West Gymnasium Building.

On June 3, 2025, the City Council authorized the Director of Public Works to approve a change order with Perera Construction and Design, Inc. for the construction of the Covina Recreation Village Project – Phase II Library Building. The change order did not include the installation of a computer network system within the Library Building. Thus, City staff requested a proposal for the installation of a new computer network system for the Phase II – Library Building under California Multiple Award Schedules (CMAS) contract numbers 3-25-04-1036, 3-21-10-1007, and 4-23-09-1006. Said contracts are agreements utilized by California state and local government agencies to purchase goods and services from a pool of suppliers at pre-negotiated, competitive rates. As such, City staff recommends a contract be awarded to Vector USA, Inc. in the amount of $133,009.26 for the installation of a new computer network at the Covina Recreation Village – Phase II Library Building.

As proposed, the new network project encompasses the implementation of a Wireless Local Area Network (WLAN) solution for the City of Covina's Library Building as part of the Covina Recreation Village Project. The scope of work includes several key phases including the installation of 11 Category 6A cables, cable pathways using EMT conduit, and 11 Fortinet wireless access points, supported by Fortinet switches and necessary licenses. The installation process will implement pathways, hardware, and cabling, followed by configuration and network testing to ensure optimal performance. Deliverables include predictive heatmaps, configuration files and as-built documentation. The project concludes with system commissioning, acceptance, and final documentation handoff. The City’s Information Technology Division will provide project management oversight to guarantee coordination, adherence to timelines and client satisfaction.

FISCAL IMPACT:

Adoption of Resolution CC 2026-01 will appropriate the requisite $153,009.26 (contract amount plus contingencies) from available Measure CC fund balance to be transferred into the Parks CIP Fund for the Covina Recreation Village Project – Phase II – Library Building for the installation of a new computer network system.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The project involves negligible or no expansion of an existing use.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2026-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025/2026 CAPITAL

IMPROVEMENT PROGRAM AND INCREASE FUNDING FOR THE
COVINA RECREATION VILLAGE PROJECT – PHASE II – LIBRARY

BUILDING COMPUTER NETWORK INSTALLATION FROM AVAILABLE

MEASURE CC FUNDS TO BE TRANSFERRED INTO THE PARKS CIP
FUND IN THE AMOUNT OF $153,009.26
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026 Operating Budget & Capital Improvement Plan (CIP) was approved on May 6, 2025; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the City of Covina wishes to amend the 2025/2026 Capital Improvement Program Budget to establish an Expenditure Budget in the Parks CIP Fund from Measure CC for use towards the Covina Recreation Village Project – Phase II – Library Building.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2025/2026 Capital Improvement Program Budget for the Covina Recreation Village Project.

SECTION 2. Establish an expenditure account and appropriate $153,009.26 from available Measure CC Funds to be transferred into the Parks CIP for use towards the Covina Recreation Village Project – Phase II – Library Building computer network installation:

Account
No.

Account Description Amount ($) Increase/Decrease
1095-
0000-
59140-
P2202
Measure CC-TransferCIP-Covina Recreation
Village Project
$153,009.26 Increase
4600-
3900-
49110-
P2202
Parks CIP-Park FacTransfer-From GFCovina Recreation
Village Project
$153,009.26 Increase
4600- Parks CIP-Park Fac- $153,009.26 Increase

Resolution CC 2026-01 Page 2 of 2
3900-
55700-
P2202
Computer Hardware
and Software-Covina
Recreation Village
Project
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 20
th day of January, 2026.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-01 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 20
th day of January, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential VRN 121324-004
September 18, 2025
Prepared For: City of Covina
Shawn Granger
444 North Citrus Avenue
Covina, CA 91723
Project Description: WLAN For Library & Cabling for Gym + Library Proposal 1, Version 2
CMAS 3-25-04-1036, 3-21-10-1007, & 4-23-09-1006
Prepared By: Scott Shiffer
Senior Account Executive
(909) 303-7732
[email protected]

ATTACHMENT B

2 | Page
VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Table of Contents
Company Overview.............................................................................................................................3 Infrastructure and Project Overview....................................................................................................4 Category 6A Cable Installation for East Library ......................................................................................................4 Category 6 Data Cable Installation for East Library ................................................................................................4 Category 6 Data Cable Installation for West Gym...................................................................................................4 Fiber Optic Backbone from the Gym to the Library.................................................................................................5 Fortinet Access Point Installation.............................................................................................................................5 Fortinet Access-Switch Installation..........................................................................................................................6 Pre-Installation Site Discovery .................................................................................................................................6 Staging & Documentation ........................................................................................................................................6 CAD..........................................................................................................................................................................6 Project Management .................................................................................................................................................6 Scope of Work.....................................................................................................................................7 Deliverables..............................................................................................................................................................9 Assumptions ...........................................................................................................................................................10 Exclusions...............................................................................................................................................................10 Drawings.................................................................................................................................................................11 Project Parameters / Caveats............................................................................................................12 Price Guarantee ................................................................................................................................13 Lead Time Disclaimer ........................................................................................................................13 Project Pricing...................................................................................................................................14 Warranty ..........................................................................................................................................15 Terms & Conditions...........................................................................................................................16 Signature & Acceptance ....................................................................................................................19

3 | Page
VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Company Overview
VectorUSA’s corporate vision is to become the unsurpassed standard in “connecting people to information and the world.” We build our business one customer at a time through our family of dedicated employees providing reliable, high quality communications designs and solutions that exceed our customers’ expectations.

Headquartered in Torrance, CA, with offices in San Diego, CA, Rancho Cucamonga, CA, Scottsdale, AZ and Charlotte, NC, VectorUSA maintains an industry-wide reputation for delivering the highest quality products and services while executing projects on time and on budget in all types of production environments.

VectorUSA employs more than 350 people trained and certified to support the products and services we offer.

Through continuous training and education, we maintain numerous certifications in the areas of Data Center Design and implementation, Collaboration / Video Conferencing, Unified Communications / VoIP, Cloud, Network Infrastructure, Wireless Networking, Cyber Security, Physical Layer - Fiber and Copper Infrastructure, Surveillance & Analytics, Access Control as well as Commercial and Professional Audio-Visual Systems.

Customer service and support is paramount; to provide the best service possible, VectorUSA has two network operation centers one in California and another in North Carolina. This allows us to provide 24/7/365 coverage to our clients.

VectorUSA has established partnerships with the industry leading manufacturers included in our products and service portfolio. Our partnerships include Cisco Gold, Cisco Data Center Architecture, Cisco Collaboration Architecture, HP Enterprise / Aruba Platinum, Microsoft, VMWare, Veeam, Fortinet, Qognify, Milestone Gold, Avigilon, Axis, Hanwa Gold, Siemon Company, CommScope, Corning, Sumitomo, Hitachi, Crestron, Extron as well as other industry leading manufacturers.

4 | Page
VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Infrastructure and Project Overview
Category 6A Cable Installation for East Library
VectorUSA will install, terminate, and test a total of eleven (11) new Category 6A cables to support the eleven (11) new WAPs.

Included with the cable installations are the following items:

Qty: (4,000’) Siemon Company Category 6A cable
Qty: (1) Siemon Company 24-port unloaded patch panels
Qty: (1) Siemon Company 1U Horizontal Cable Managers
Qty: (22) Siemon Company Category 6A Cable Inserts
Qty: (11) Siemon Company 1-Port surface mount boxes
Qty: (22) Siemon Company 3FT Category 6A Patch Cables
Qty: (1) Building penetration for outdoor WAP.

Category 6 Data Cable Installation for East Library
VectorUSA will install, terminate and test thirty (30) data outlets consisting of four (4) Cat6 cables each. Cabling outlets are per the Covina Rec Village – Field Copy Stamped drawings, sheet E2.22E.

Qty: (12,000’) Siemon Company Category 6A cable
Qty: (1) Siemon Company 24-port unloaded patch panels
Qty: (2) Siemon Company 48-port unloaded patch panels
Qty: (120) Siemon Company Category 6 Cable Inserts blue Qty: (120) Siemon Company Category 6 Cable Inserts black Qty: (30) Siemon Company 4-Port faceplates
Qty: (6) Siemon Company 1U Horizontal Cable Managers
Qty: (1) Panduit Vertical Wiremanager
Qty: (1) CPI 7-foot two post rack with ladder rack
Qty: (0) Patch Cables
Category 6 Data Cable Installation for West Gym
VectorUSA will install, terminate and test seventeen (17) data outlets consisting of four (4) Cat6 cables each, for the 1st and 2nd floor in aggregate. Cabling outlets are per the Covina Rec Village – Field Copy Stamped drawings, sheet E2.12W.

Qty: (7,000’) Siemon Company Category 6A cable
Qty: (1) Siemon Company 24-port unloaded patch panels
Qty: (1) Siemon Company 48-port unloaded patch panels
Qty: (68) Siemon Company Category 6 Cable Inserts blue

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Qty: (68) Siemon Company Category 6 Cable Inserts black Qty: (17) Siemon Company 4-Port faceplates
Qty: (3) Siemon Company 1U Horizontal Cable Managers
Qty: (1) Panduit Vertical Wiremanager
Qty: Existing rack to be utilized on the 2nd floor.

Qty: (0) Patch Cables
Fiber Optic Backbone from the Gym to the Library
VectorUSA will install, terminate and test one (1) 12-strand singlemode fiber optic cable. The fiber will be installed from the Gym MDF to the Library MDF. Pathway is based on the Covina Rec Village – Field Copy Stamped drawings, sheet E1.01. Notes 5 stating (2) 4” spare conduits are to be installed. One of these conduits are to be utilized for the fiber backbone.

Qty: (800’) Corning 12-strand SM fiber
Qty: (2) 1U Rack mounted housing enclosure
Qty: (2) 12-strand LC SM cassettes (fiber to be fusion spliced to cassettes) Additional J-hooks have been included to support the fiber within the building. It is assumed that any vertical penetrations will be performed by others to route the fiber to the 2nd floor within the Gym.

Fortinet Access Point Installation
VectorUSA will install a total of ten (10) indoor Wireless Access Points, covering the Library interior and one (1) outdoor WAP for the West side exterior of the gym. External AP is intended for vendor (kiosk) use only.

Included with the wireless access point installation are the following items:

Aruba Wireless Hardware
Qty: (10) Fortinet FAP-231K-A – FortiAP 231K-A
Qty: (1) Fortinet FAP-432G-A – FortiAP 432G-A
Fortinet Support
Qty: (10) Fortinet FC-10-P231K-247-02-60 – FortiAP-231K 5 Year FortiCare Premium Support Qty: (1) Fortinet FC-10-P432G-247-02-60– FortiAP-432G 5 Year FortiCare Premium Support Fortinet Licensing
Qty: (11) Fortinet FC-10-90AP1-639-02-60 - FortiEdge Cloud Management 5 Year FortiEdge Cloud FortiAP Management

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Fortinet Access-Switch Installation
VectorUSA will install a total of one (1) Fortinet Switch.

Included with the installation are the following items:

Fortinet Switch Hardware
Qty: (1) Fortinet 648F-FPOE
Qty: (2) Fortinet FN-TRAN-SFP+LR – 10G SFP+ LC LR 10km SMF XCVR Transceiver Fortinet Support
Qty: (1) Fortinet FC-10-648FF-247-02-60 – FortiSwitch-648F-FPOE 5 Year FortiCare Premium Support Fortinet Licensing
Qty: (1) Fortinet FC-10-FSW20-628-02-60 - FortiEdge Cloud Management 5 Year FortiSwitch 500-900 Series FortiEdge Cloud Management
Pre-Installation Site Discovery
VectorUSA will perform an onsite survey of the site prior to commencing work. This will allow for the City of Covina and VectorUSA to go though the installation in detail and address any changes that might be required or requested.

Staging & Documentation
VectorUSA will document all hardware serial number, Mac Address, and District asset tag (if applicable). VectorUSA will power on each piece of hardware to verify functionality prior to deployment. VectorUSA will provide the City of Covina with a complete hardware asset list as part of the closeout documentation package.

CAD
VectorUSA will provide updated CAD drawings as part of the closeout documentation package. CAD drawings will show the locations of the new wireless access points, cable pathways, and cable runs.

Project Management
VectorUSA will provide a Project Manager to oversee the installation. The VectorUSA Project Manager will act as a single point of contact between VectorUSA and the City of Covina. The VectorUSA Project Manager will provide the customer with project updates and will assist with project coordination needs throughout the installation process.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Scope of Work
VectorUSA will provide the WLAN implementation for Library location based upon the following phased breakdown below:

Phase 1: Kickoff Meeting
At the kickoff meeting, VectorUSA and the City of Covina will establish a clear understanding of project objectives and requirements. Discussions will include the delineation of WiFi coverage needs for the library and finalizing the project schedule. The library's designated point of contact will be identified to facilitate smooth coordination and access during the survey process.

Phase 2: Technology Design, Implementation Planning, Documentation & Review Upon award of the project, VectorUSA will review the design with the City of Covina IT staff and inspect the current site conditions at the City of Covina MDF, and the library site. This effort will develop an implementation plan to implement the greenfield WLAN which will be Fortinet managed and administered solution. VectorUSA will use this time to set up the Fortinet Portal Tenancy and discuss the two (02) included GUI Templates in total, which will cover the WAPs and Library Switches.

As part of risk mitigation, we will have a cutover plan in place and interview relevant IT stakeholders to create a test plan based on agreed-validation criteria for post-implementation testing and network handoff.

Phase 3: Passive Wireless Survey
VectorUSA's Wireless Engineer will conduct a passive survey using Ekahau Pro, measuring signal strength and identifying sources of noise interference within the surveyed buildings. Each building slated for assessment will be systematically traversed, with thorough data collection ensuring comprehensive coverage analysis which will drive the predictive design to finalize the Bill of Materials. VectorUSA's CAD department will prepare the provided drawings for integration into Ekahau Pro, the designated Wi-Fi measurement tool. This process will ensure that all necessary details are included to accurately reflect the physical layout of each building. Any incomplete drawings will undergo augmentation to enhance survey accuracy.

The locations to be surveyed include the following buildings totaling (1) floor:
• Community Library: 14,434.1878 square ft.

Phase 4: Predictive Heat Mapping
Following the passive survey (or utilizing the redacted survey provided) VectorUSA will leverage Ekahau Pro to generate predictive heat maps, offering insights into projected wireless coverage and performance. Utilizing the City of Covina's choice for access points, the software will model network behavior, considering various environmental factors and potential obstacles. The predictive wireless survey will lead to several strategic recommendations and design adaptations to optimize the wireless network performance:
• 2.4 GHz, 5GHz, and 6GHz (as applicable) Configuration • Emphasis on 5GHz and 6GHz Frequencies
• Enhancement of Secondary Signal Strength
• Optimized Channel Assignment and Arrangement
• Repositioning of Existing APs
• Rogue Device Elimination
These design elements and adjustments are tailored to enhance the efficiency and reliability of the wireless network at the library building, ensuring a robust and user-friendly connectivity experience.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Phase 5: Procurement and Burn-in Services
Once the network design and implementation process is approved, VectorUSA will work with the Client IT to coordinate procurement and receiving of the provided networking hardware for burn-in services at our Torrance location. Burn-in services include:
• Checking and documenting hardware condition upon arrival • Green light testing (power on/off)
• Updating to the latest stable drivers and firmware
• Inventory and labeling/asset tagging
• Boxing and packaging equipment for delivery to the site If the client requires the hardware to be burned in at the installation location, those services can be accommodated, and processed as a change request.

Phase 6: Network Configuration and Installation
Once the hardware has been received by the City of Covina, VectorUSA stage and asset tag the Foritnet equipment using best-practice standards within the client-provided storage area and execute the agreed-upon hardware implementation plan defined in Phase 2. Each switch and WAP will be placed within the client-provided IDF/Cabinets/Ceiling Space (WAPs) identified in earlier phases. The switches and WAPs will be configured as defined in the network design via FortiEdge Cloud GUI templates (2 templates included, WAPs, and Library Switches).

During this time, VectorUSA will implement the cabling, pathway, and IDF work defined in the statement of work summary section.

Phase 7: System Testing & Commissioning
VectorUSA will test the newly configured network architecture system and pass test traffic from the switches and WAPs through to the City of Covina Layer 3 handoff provided (by the Client) for the library location. Once the configuration services are complete, a network test will be conducted following the agreed-upon testing and validation process developed in Phase 2. VectorUSA will then document the verification testing as a close-out deliverable to acknowledge system and sub-system operation before handoff.

As a portion of the cutover to the new network solution, VectorUSA will provide a half-day of morning-after cutover support to ensure the system is meeting the validation criteria and assist City of Covina with taking ownership of the network operation. The entire post-cutover support is not to exceed 4 standard work hours.

Phase 8: Network Acceptance, Project Closeout, and Documentation Handoff As part of the network acceptance, once the operation of the new network architecture is validated, VectorUSA will conduct a project closeout conference call to review the documentation package and conclude the network handoff.

VectorUSA will submit project closeout as-built documentation and deliver it to the City of Covina as an electronic submission. VectorUSA will provide the documentation to the assigned Client IT representatives for the client to officially authorize the acceptance of the network.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Deliverables
Upon completion of work outlined in the Statement of Work, VectorUSA will provide the client with a closeout package containing the following documentation:

Closeout Documentation Checklist
Included Not Included Description Notes
☒ ☐ As-Built Drawings
☒ ☐ Category 6 Test Results
☒ ☐ Predictive Heatmap
☒ ☐ Configuration Files
☐ ☒ Manufacturer Cable Warranty

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Assumptions
• VectorUSA assumes the client will provide a point of contact prior to project start to work with VectorUSA’s project manager to confirm installation and project schedule. • VectorUSA assumes that permit and bond fees are not required for this project. • VectorUSA assumes that our installation team will have full and timely access to all related locations during normal working hours.
• VectorUSA assumes adequate space is available to complete the work required. • VectorUSA assumes labor and materials are included to perform the Scope of Work only as listed above.

Any additions will result in a written change order.
• VectorUSA assumes all UPS units to support the installation will be provided by the customer. • VectorUSA assumes painting of conduit pathways and junction boxes is not required. • VectorUSA assumes there is on-premises parking available for technicians at no additional cost to VectorUSA.
• VectorUSA assumes pathway from the 1st floor to the 2nd floor MDF within the Gym will be provided by others.
• VectorUSA assumes access hatches will be available for any areas with Gypsum board ceilings. If no access hatches are available, a change order will be provided for any additional pathway / cable support materials needed in these areas.
• VectorUSA assumes pathway from the Gym 1st floor storage area to the offices will be provided by others due to Gypsum board ceilings and the wood linear ceiling in the reception area. • VectorUSA assumes pathway at the East Library - Circulation Desk and Literacy will be provided due to the wood linear ceiling. No pathway is identified.

If any of the above assumptions are found to be incorrect, the adjustments will need to be addressed via a written change order.

Exclusions
• VectorUSA excludes weekend and holiday from this project. • VectorUSA excludes permit and bond fees from this project. • VectorUSA excludes UPS units from this project.
• VectorUSA excludes painting of conduit and junction boxes from this project. • VectorUSA excludes additional parking fees from this project. • VectorUSA excludes pathway from the 1st floor to the 2nd floor MDF within the Gym. • VectorUSA excludes additional support/pathway in Gypsum board ceiling areas. • VectorUSA excludes pathway from the Gym 1st floor storage area to the offices will be provided by others due to Gypsum board ceilings and the wood linear ceiling in the reception area. • VectorUSA excludes additional pathway at the East Library - Circulation Desk and Literacy area due to the wood linear ceiling.

If any of the above exclusions are found to be incorrect, the adjustments will need to be addressed via a written change order.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Drawings

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Project Parameters / Caveats
Change Order: Any work that is added to or deleted from the original scope of this proposal that alters the original costs or completion date must be agreed upon by both parties in the form of a written change order.

Proprietary Information: The information contained in this document is proprietary to VectorUSA and intended to be used as evaluative and / or bidding information only. No part of this document may be disclosed, reproduced and/or distributed to anyone except the listed recipients within this package without written permission from VectorUSA.

Add & Delete: Any additional work requested outside of the scope of work will be considered as separate work and addressed in
the form of a written change order. This proposal is not to be used as an "add & delete" schedule.

Defective Materials: If, due to problems with the existing hardware and / or materials provided by the client or other third parties, here is a delay and / or VectorUSA is unable to perform the work outlined in the scope of work it will be addressed in the form of a written change order.

Extraordinary Service: Certain additional charges related to extraordinary levels of support or out-of-pocket costs incurred by VectorUSA, through no fault of its own, shall be reimbursed to VectorUSA by the client under this agreement.

Examples of costs reimbursable under this section include, but are not limited to 1) shipping expenses related to unusual site handling fees (e.g., extra distance, no loading dock, extra stairs, extra demurrage charges); 2) storage or special handling expenses incurred if an installation site is not able to accept delivery as scheduled; 3) expenses incurred by VectorUSA to resolve network compatibility issues caused by a client’s election to substitute nonVectorUSA provided equipment or services; and 4) expenses incurred by VectorUSA for additional installation time and / or materials caused by a site not being prepared as called for in this proposal. VectorUSA shall promptly notify the client in writing of such charges. Notification will be provided, when feasible, prior to the incurrence of such charges, unless circumstances preclude such prior written notification (by way of example, but not limited to, unusual site handling charges). Provided the incurrence of such charges is not due to VectorUSA’s fault or negligence, VectorUSA shall be entitled to an equitable adjustment in the prices herein, the delivery schedule, or both, to reflect such charges and any related delay.

Schedule: VectorUSA plans to implement this project in a continuous fashion or following the baselined schedule if submitted as part of this project. If delays or changes are introduced that are outside of VectorUSA’s control, and those changes result in additional cost those costs will be addressed in the form of a written change order.

Delays: The client must provide five (5) working days advance notice of any delays that will impact this project. If proper notice is not provided VectorUSA reserves the right to issue a work stoppage change order. Additionally, idle time incurred due to the absence of required escorts, clearance, permits, inability to enter the workplace, delays by other trades or other factors beyond VectorUSA’s control will be addressed in the form of a written change order.

Workdays / Overtime: All work will be performed during VectorUSA's standard business hours of 7am - 5pm, Monday – Friday, or as specified in the statement / scope of work. If changes to the stated work hours are required due to conditions outside of VectorUSA’s control result in additional cost those costs will be addressed in the form of a written change order.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Price Guarantee
Due to the volatility in markets affecting material costs across all product lines we can only guarantee material costs for 30 days unless otherwise specified. If a purchase order is not received within the guaranteed window any increases will be addressed through a new proposal.

Lead Time Disclaimer
At the time of this proposal the lead time for the materials specified was up to 30 Days.

Lead times on material orders are verified at the time we submit our proposals based on our understanding of the anticipated project period of performance. With the current volatility in the market driven by supply and demand those lead times cannot be guaranteed past the date of the proposal. Lead times will be refreshed once a purchase order is received and if any items have lead times that impact the project timeline a Stakeholder notification will be sent. If needed alternative “equivalent” products may be discussed and if agreed upon substituted to maintain the desired period of performance.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Project Pricing

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Warranty
VectorUSA provides, for all work completed under this contract our Vector USA warranty. This warranty coverers all workmanship for a period of one year unless specifically extended in writing as part of this agreement.

While this agreement extends the manufacturer’s warranty for all items installed that warranty does not include labor required to replace, return, remove, install, or configure those items. If a product or item requires replacement under the manufacturer’s warranty VectorUSA will provide the labor to replace that item on a time & material basis. Materials covered under that warranty will be provided under the warranty, if any additional supporting materials are required that are not covered, they would be billed.

Please note that RMAstypically require the product to be returned in the original packaging. It is recommended that packaging be retained if possible.

This warranty does not include any damages or cost related to unforeseen environmental evens including but not limited to fire, water, rodents, construction, abuse, or misuse. VectorUSA can address and repair issues of this nature through a service request at an additional cost. If VectorUSA responds to a warranty request and upon arriving on site or at any time during that warranty call determines that the issue is related to an uncovered event or condition work will stop and the client shall be notified. If the client authorizes the repairs the warranty call will be converted to a service call and billed accordingly

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Terms & Conditions
Assumptions and Exclusions: The above stated assumptions and exclusions are fully integrated and incorporated within the below terms and conditions and are to be treated as one inclusive document.

Scope of Services: VectorUSA agrees to provide the services stated in this Agreement for all Customer Premise Equipment (“Equipment”). VectorUSA does not warrant that the operation of any listed Equipment shall be uninterrupted. The services to be supplied by VectorUSA for the total charge set forth on this Agreement shall consist of personnel services required to respond appropriately to Customer incidents and issues, and requests for additional professional services and materials as required.

Charges for materials and services outside the scope of this Agreement but still required to resolve Customer requests shall be due and payable upon receipt of an invoice after the completion of the installation, repair, or other service. The charges and all other charges payable to VectorUSA under this Agreement are exclusive of federal, state or local tax, other than a tax on net income now or hereafter in effect or become applicable to any payment due under this Agreement, or to the Customer’s equipment. The Customer shall file all necessary tax returns and shall pay all such taxes.

Access: Customer agrees to maintain, where required, a full time, dedicated Internet connection and to allow VectorUSA access to the Customer’s network via that Internet connection. Customer agrees to allow VectorUSA employees or subcontractors access to its facilities in order to perform services under this Agreement. Customer agrees to allow VectorUSA access to the covered Equipment. Customer agrees to allow VectorUSA to load any necessary management software on their systems and / or install a Vector-owned device on the Customer network as required. Customer agrees to furnish VectorUSA with Administrator-level password access for all covered Equipment and servers, where necessary. VectorUSA agrees not to prevent Customer from accessing any Equipment owned by the Customer. If persons other than VectorUSA representatives shall perform maintenance, or repair the Equipment, and as a result further repair by VectorUSA is required to restore the Equipment to good operating condition, such repair will be made at rates for additional onsite service established in this Agreement.

Limited Warranty: VectorUSA warrants to the Customer that the material, analysis, data, programs, and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. VECTOR USA MAKES NO OTHER WARRANTIES, WHETHER WRITTEN, ORAL, OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Limitation of Liability: The Customer agrees that VectorUSA will not be liable for any special, incidental, indirect, or consequential damages hereunder, including but not limited to the loss of profit, or liability to third parties, however caused, whether by the act or negligence of VectorUSA or otherwise. It is recognized that the Equipment contains memories or other devices which have accumulated substantial data. In no event shall VectorUSA be liable to the Customer if any such data is lost or rendered inaccurate, regardless of the cause of any such loss or inaccuracy.

VectorUSA’s liability on any claim of loss or liability, arising out of or connected with this Agreement (including, but not limited to, loss or liability arising from VectorUSA’s breach of contract of any alleged act or negligence of Vector) shall in no case exceed the total purchase price of services covered under this Agreement. In no event shall VectorUSA’s liability for any services under this Agreement exceed $25,000. VectorUSA will in no way be held responsible and / or liable for damages, monetary or otherwise, by customer, or any other affected party, in the event of a security breach or network security-related outages, damages, losses, etc.

In no event shall either VectorUSA or the Customer be liable to the other for any indirect, special, punitive, exemplary, incidental or consequential damages (including, but not limited to, lost profits, lost business

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential opportunities, or loss of use or equipment down time, and loss of or corruption to data) arising out of or relating to any portion of this Agreement, regardless of the legal theory under which such damages are sought, and even if VectorUSA has been advised on the possibility of such damages or loss.

Excusable Delays: VectorUSA shall not be liable for any failure or delay in furnishing maintenance or spare parts hereunder resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by Customer to provide full and appropriate access to the covered Equipment, failure of monitoring hardware or software, Customer Internet connection failure, or other causes beyond VectorUSA’s reasonable control.

Exclusions: THIS AGREEMENT DOES NOT INCLUDE THE REPAIR OR REPLACEMENT OF ANY HARDWARE PRODUCT,

OR ANY SOFTWARE LICENSING EXCEPT SOFTWARE INSTALLED AND USED EXCLUSIVELY BY VECTOR USA TO PROVIDE MONITORING AND REPORTING SERVICES. Charges for the above will be on a Time and Materials basis. The Customer is advised to maintain hardware warranties on covered equipment at their own discretion and expense.

Customer is responsible to assure all software used by the Customer is appropriately licensed.

Software and Operating System Errors: This Agreement is limited to services specifically defined in this Agreement.

It is the responsibility of the Customer to ensure that all of its files are adequately backed up and that all necessary materials are available, including manufacturer recovery media for software and other software to be reloaded. In no way is VectorUSA liable for defects or “bugs” in software, or for correcting errors introduced into the data, programs, or any other software due to hardware failure, or for any cost of reconstructing software or lost data.

Any technical support required to restore data integrity or to make the system function, such as, but not limited to, rebuilding corrupted records, examining files, re-installation of O / S or Software, or re-indexing databases, will be billed separately on a Time and Materials basis.

Indemnification: Both the Customer and VectorUSA agrees to defend, indemnify and hold harmless the other party, its vendors, and their respective directors, officers, employees and agents from and against all claims and expenses, including attorneys' fees, arising out of the Customer's use of the services in this Agreement.

Confidentiality, Publication and Non-Compete: VectorUSA and the Customer agree that any and all information identified by the other as "Confidential" and / or "Proprietary", or which, under all of the circumstances, ought reasonably to be treated as Confidential and / or Proprietary, will not be disclosed to any third person without the express written consent of the other party. Confidential Information includes, but is not limited to, information about the respective entities' products and services, information relating to purchasing, accounting, pricing, marketing and customers not generally known in the business in which the entity has been, is or may become engaged and which is developed by, disclosed to, or becomes known as a consequence of or through each party's relationship with the other. Confidential Information does not include any information or development: (i) which is or subsequently becomes available to the general public other than through a breach by the receiving party; (ii) which is already known to the receiving party before disclosure by the disclosing party; (iii) which is developed through the independent efforts of the receiving party; or (iv) which the receiving party rightfully receives from third parties without restriction as to use.

Upon the expiration of the term of this Agreement, VectorUSA shall, and shall instruct its agents to whom Confidential Information was disclosed pursuant hereto, continue to treat as confidential and preserve the confidentiality of all Confidential Information received from the Customer.

Neither VectorUSA nor Customer shall directly or indirectly, solicit, recruit or hire any Customer or VectorUSA personnel, whether or not such personnel performed work for the Customer, during the term of this agreement and for a period of one (1) year after the termination of this agreement. The provisions of this Section shall survive the termination or expiration of the Agreement.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Applicable Law: This Agreement shall be governed by the laws of the State of California. It constitutes the entire Agreement between the Customer and VectorUSA. Its terms and conditions shall prevail should there be any variance with the terms and conditions of any order submitted by the Customer for the repair or maintenance of the Equipment in the Equipment.

Either party may terminate this Agreement at any time for failure of the other to comply with any of its Terms and Conditions. VectorUSA shall reimburse Customer for mutually agreed upon amounts paid in advance, prorated to the date of effective termination. The Customer represents that he is owner of the Equipment subject to this Agreement or if not the owner, he has authority to enter into the Agreement.

Scope of Agreement: If the scope of any of the provisions of the Agreement is too broad in any respect whatsoever to permit enforcement to its full extent, then such provisions shall be enforced to the maximum extent permitted by law, and both the Customer and VectorUSA hereto consent and agree that such scope may be judicially modified accordingly and that the whole of such provisions of this Agreement shall not hereby fail, but that the scope of such provisions shall be curtailed only to the extent necessary to conform to the law.

Assignment: This Agreement may not be assigned by either the Customer or VectorUSA without the prior written consent of the other party. Except for the prohibition on assignment contained in the preceding sentence, this Agreement shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto.

Integration Clause: This instrument contains the entire agreement between the parties hereto and supersedes any and all prior written and / or oral agreements. This Agreement may be altered or modified only in writing signed by the parties hereto.

Prevailing Wage: Unless specifically stated in the scope of work VectorUSA has based this proposal on nonprevailing wage labor rates. If we are informed or it is determined later that the project is subject to prevailing wage rates for the performance of the public work portion of the contract, VectorUSA will submit those changes / additional costs that the project may incur will be address in the form of a written change order.

Sales Tax: Sales Tax shall be is calculated and billed based on the effective tax rates at the date of invoice.

Payment and Termination: All payments are due net 30 from the date of invoice. VectorUSA reserves the right to stop work, delay delivery of services and / or products for failure by customer to pay within terms of this agreement.

VectorUSA reserves the right to deem this contract in default immediately and terminate it if the payment is delinquent more than thirty (30) days. If customer is in default in the payment of the Agreement charge(s) and fails to cure such default within ten (10) days after receiving written notification of such default, the Customer agrees to pay reasonable collection costs, late charges and / or Attorney Fees. Late charges, if levied, shall be assessed at

1.5% monthly or 18% annually.

Acceptance of Order: This quote is valid for 30 days. The prices, specifications and conditions are satisfactory and are hereby accepted. VectorUSA is authorized to do the work as specified. Signature and Purchase Order due upon acceptance.

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VectorUSA / 8647 E 9th St., Rancho Cucamonga, CA 91730 Confidential Signature & Acceptance
Acceptance of Order: This quote is valid for 30 days. Upon acceptance, a purchase order and deposit equal to 0% of the materials portion are required and due prior to any order for materials being placed. Monthly progress invoices will be generated based on the percentage of completion and due Net 30. The balance will be invoiced upon substantial completion and due Net 30. The prices, specifications and conditions are satisfactory and are hereby accepted. VectorUSA is authorized to do the work as specified. Signature and Purchase Order due upon acceptance.

Material Total $ 51,226.36
Labor Total $ 77,953.67
Tax Total $ 3,829.24
Proposal Total $ 133,009.26
Material Deposit $ 0.00
Proposal Balance $ 133,009.26
Accepted and Approved for:

City of Covina VectorUSA
444 North Citrus Avenue 8647 East 9th Street
Covina, CA 91723 Rancho Cucamonga, CA 91730
9/18/2025
(Date) (Date)
Scott Shiffer
(Printed Name) (Printed Name)
Senior Account Executive
(Printed Title) (Printed Title)
(Signature) (Signature)

ATTACHMENT C

CITY OF COVINA AGREEMENT FOR

MINOR CONSTRUCTION AND MAINTENANCE SERVICES
This Agreement (“Agreement”) is dated January 20, 2026 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Vector Resources Inc dba VectorUSA. a California corporation (Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Contractor as an independent contractor for the installation of a new computer network system as a part of the Covina Recreation Village Project – Phase II – Library Building.

B. Contractor represents that it is fully qualified to perform such work by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform this work in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2026 unless sooner terminated as provided in Section 14 of this Agreement. In no event shall the contract be extended beyond December 31, 2027.

2. Compensation.

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum of exceed One Hundred and Thirty-Three Thousand Nine Dollars and Twenty-Six Cents ($133,009.26) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Contractor, unless the City Council and the Contractor Representative authorize the additional services in writing prior to Contractor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A (Scope of Work and Payment Schedule), or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Contractor’s Work.

A. Scope of Services. Contractor shall construct and install all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule) and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. City may request, in writing, changes in the Scope of Work to be performed.

Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Scott Shiffer, Senior Account Executive (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Work under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Work on the Effective Date and shall perform all Work by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Work under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Work required under this Agreement. All of the Work required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Work. Contractor shall determine the means, methods, and details by which Contractor’s personnel will perform the Work under this Agreement. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work and compliance with the customary professional standards.

F. Compliance with Laws. The Contractor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. This Agreement

may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction services. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

H. City Approval. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance.

I. Performance and Labor and Material Bonds. Within ten (10) business days from the execution of this Agreement, Contractor shall provide the City with: (1) a Performance Bond, which shall be maintained until the end of the warranty period set forth in subsection O of this Section 3, to assure faithful performance of this Agreement in regard to the work required to be constructed pursuant to this Agreement in the amount of the Contract; and (2) a Labor and Materials Bond to secure payment to any contractor, subcontractor, persons renting equipment, or furnishing labor or materials for the work required to be constructed or installed pursuant to this Agreement in the additional amount of the Contract. The bonds shall be in substantially the form attached hereto as Exhibits C and D, incorporated herein by this reference, and approved by the City Attorney. The surety shall be a surety admitted in the State of California and approved by the City.

J. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

K. Contractor's Affidavit. After the completion of the Work contemplated by this Agreement, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California.

L. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215.

M. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215.

N. Inspection. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers.

Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work.

O. Warranty. Contractor shall guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished.

P. Liquidated Damages; Extension Of Time. In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of one Thousand Dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Section 3 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City.

4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this agreement available during Contractor’s regular working hours to City for review and audit by City.

D. Waiver of Claims. On or before making final request for payment under Paragraph B, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in writing and request for payment.

Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

6. Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Contractor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Contractor’s personnel require to perform any of the services required by this Agreement. Contractor shall perform the services off of City premises at locations of Contractor’s choice, except as otherwise may from time to time be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of the Work under this Agreement, or as may be necessary to inspect or

visit City locations and/or private property to perform the services. City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of the Work under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Work under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section 6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform the Work under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active

or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential. Contractor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Contractor shall return all data to City upon the expiration or termination of this Agreement. Contractor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Work under this Agreement, including the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar services for other clients, but Contractor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Contractor executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions

of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees.

Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2).
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not

any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. 2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Work under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide.

Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Contractor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Work under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval.

Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager.

Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Work under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years.

Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in

the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Contractor:

Attn: Department of Public Works Attn: Scott Shiffer,
City of Covina Sr. Account Executive
125 E. College Street Vector Resources, Inc.

Covina, California 91723 8647 Ninth Street
Rancho Cucamonga, CA 91730

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C, and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises

between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable.

This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. [SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City: Contractor: