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center with large headed aluminum roofing nails, hex headed, galvanized shielded screws a minimum of 150 mm 2 inch lap of any surface. Solder end laps and provide for expansion and contraction. Extend the metal flashing over crickets at the up-slope side of chimneys, curbs, and similar vertical surfaces extending through sloping roofs, the metal flashings. Extend the metal flashings onto the roof covering not less than 115 mm 4.5 inches at the lower side of dormer walls, chimneys, and similar vertical surfaces extending through the roof decks. Install and fit the flashings so as to be completely weathertight. Provide factory-fabricated base flashing for interior and exterior corners. Do not use metal base flashing on built-up roofing.
3.1.12 Counterflashing
Except where indicated or specified otherwise, insert counterflashing in reglets located from 230 to 250 mm 9 to 10 inches above roof decks, extend down vertical surfaces over upturned vertical leg of base flashings not less than 75 mm 3 inches. Fold the exposed edges of counterflashings 13 mm 1/2 inch. Where stepped counterflashings are required, they may be installed in short lengths a minimum [200 mm by 200 mm] [200 mm by 250 mm] 8 inches by 8 inches or may be of the preformed single piece type. Provide end laps in counterflashings not less than 75 mm 3 inches and make it weathertight with plastic cement. Do not make lengths of metal counterflashings exceed 3000 mm 10 feet. Form flashings to the required shapes before installation. Factory form corners not less than 300 mm 12 inches from the angle. Secure the flashings in the reglets with lead wedges and space not more than 450 mm 18 inches apart; on chimneys and stair/elevator towers short runs, place wedges closer together. Fill caulkedtype reglets or raked joints which receive counterflashing with caulking compound. Turn up the concealed edge of counterflashings built into masonry or concrete walls not less than 6 mm 1/4 inch and extend not less than 50 mm 2 inches into the walls. Install counterflashing to provide a spring action against base flashing. Where bituminous base flashings are provided, extend down the counter flashing as close as practicable to the top of the cant strip. Factory form counter flashing to provide spring action against the base flashing. Utilize two piece counterflashing components to minimize damage of counterflashing and reglets during future reroofing activities.
3.1.13 Metal Reglets
Keep temporary cores in place during installation. Ensure factory fabricated caulked type or friction type, reglets have a minimum opening of 6 mm 1/4 inch and a minimum depth of 30 mm 1-1/4 inch, when installed.
3.1.13.1 Caulked Reglets
Wedge flashing in reglets with lead wedges every 450 mm 18 inches, caulked full and solid with an approved compound.
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3.1.13.2 Friction Reglets
Install flashing snap lock receivers at 600 mm by 600 mm 24 inches on center maximum. When flashing has been inserted the full depth of the slot, caulk the slot, lock with wedges, and fill with sealant.
3.1.14 Polyvinyl Chloride Reglets for Temporary Construction Rigid polyvinyl chloride reglets may be provided in lieu of metal reglets for temporary construction.
3.1.15 Gravel Stops and fascia
Prefabricate in the shapes and sizes indicated and in lengths not less than 2400 mm 8 feet. Extend flange at least 100 mm 4 inches onto roofing. Provide prefabricated, mitered corners internal and external corners. Install gravel stops and fascia after all plies of the roofing membrane have been applied, but before the flood coat of bitumen is applied. Prime roof flange of gravel stops and fascia on both sides with an asphalt primer. After primer has dried, set flange on roofing membrane and strip-in. Nail flange securely to wood nailer with large-head, barbed-shank roofing nails 38 mm 1.5 inch long spaced not more than 75 mm 3 inches on center, in two staggered rows.
3.1.15.1 Edge Strip
Hook the lower edge of fascia at least 20 mm 3/4 inch over a continuous strip of the same material bent outward at an angle not more than 45 degrees to form a drip. Nail hook strip to a wood nailer at 150 mm 6 inches maximum on center.
Where fastening is made to concrete or masonry, use screws spaced 300 mm 12 inches on center driven in expansion shields set in the concrete or masonry.
Where horizontal wood nailers are slotted to provide for insulation venting, install strips to prevent obstruction of vent slots. Where necessary, install strips over 2 mm 1/16 inch thick compatible spacer or washers.
3.1.15.2 Joints
Leave open the section ends of gravel stops and fascia 6 mm 1/4 inch and backed with a formed flashing plate, mechanically fastened in place and lapping each section end a minimum of 100 mm 4 inches set laps in plastic cement. Face nailing is not permitted. Install prefabricated aluminum gravel stops and fascia in accordance with the manufacturer's printed instructions and details.
3.1.16 Metal Drip Edges
Provide a metal drip edge, designed to allow water run-off to drip free of underlying construction, at eaves and rakes prior to the application of roofing shingles. Apply directly on the wood deck at the eaves and over the underlay along the rakes. Extend back from the edge of the deck not more than 75 mm 3
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inches and secure with compatible nails spaced not more than 250 mm 10 inches on center along upper edge.
3.1.17 Gutters
The hung type of shape indicated and supported on underside by brackets that permit free thermal movement of the gutter. Provide gutters in sizes indicated complete with mitered corners, end caps, outlets, brackets, and other accessories necessary for installation. Bead with hemmed edge or reinforce the outer edge of gutter with a stiffening bar not less than 20 by 5 mm 3/4 by 3/16 inch of material compatible with gutter. Fabricate gutters in sections not less than 2400 mm 8 feet. Lap the sections a minimum of 25 mm one inch in the direction of flow or provide with concealed splice plate 150 mm 6 inches minimum. Join the gutters, other than aluminum, by riveted and soldered joints. Join aluminum gutters with riveted sealed joints. Provide expansion-type slip joints midway between outlets. Install gutters below slope line of the roof so that snow and ice can slide clear. Support gutters on adjustable hangers spaced not more than 750 mm 30 inches on center as indicated by continuous cleats and or by cleats spaced not less than 900 mm 36 inches apart. Adjust gutters to slope uniformly to outlets, with high points occurring midway between outlets. Fabricate hangers and fastenings from compatible metals.
3.1.18 Downspouts
Space supports for downspouts according to the manufacturer's recommendation for the[ wood or steel substrate. Types, shapes and sizes are indicated. Provide complete including elbows and offsets. Provide downspouts in approximately 3000 mm 10 foot lengths. Provide end joints to telescope not less than 13 mm 1/2 inch and lock longitudinal joints. Provide gutter outlets with wire ball strainers for each outlet. Provide strainers to fit tightly into outlets and be of the same material used for gutters. Keep downspouts not less than 25 mm one inch away from walls. Fasten to the walls at top, bottom, and at an intermediate point not to exceed 1500 mm 5 feet on center with leader straps or concealed rack-and-pin type fasteners. Form straps and fasteners of metal compatible with the downspouts.
3.1.18.1 Terminations
Neatly fit into the drainage connection the downspouts terminating in drainage lines and fill the joints with a portland cement mortar cap sloped away from the downspout. Provide downspouts terminating in splash blocks with elbow-type fittings. Provide splash pans as specified.
3.1.19 Flashing for Roof Drains
Provide a 750 mm 30 inches square sheet indicated. Taper insulation to drain from 600 mm 24 inches out. Set flashing on finished felts in a full bed of asphalt
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roof cement, ASTM D4586/D4586M. Heavily coat the drain flashing ring with asphalt roof cement. Clamp the roof membrane, flashing sheet, and stripping felt in the drain clamping ring. Secure clamps so that felts and drain flashing are free of wrinkles and folds. Retrofit roof drains must conform to ANSI/SPRI RD-1.
3.1.20 Scuppers
Extend the scupper liner through and project outside of, the wall it penetrates to form a bottom drip edge against the face of the wall. Fold outside edges under 13 mm 1/2 inch on all sides. Join the top and sides of the lining on the roof deck side to a closure flange by a locked and soldered joint. Join the bottom edge by a locked and soldered joint to the closure flange, where required, form with a ridge to act as a gravel stop around the scupper inlet. Provide surfaces to receive the scupper lining and coat with bituminous plastic cement.
3.1.21 Conductor Heads
Set the depth of the top opening equal to two-thirds of the width or the conductor head. Flat-lock solder seams. Where conductor heads are used in conjunction with scuppers, set the conductor a minimum of 50 mm 2 inches wider than the scupper. Attach conductor heads to the wall with masonry fasteners. Securely fasten screens to heads.
3.1.22 Splash Pans
Install splash pans lapped with horizontal roof flanges not less than 100 mm 4 inches wide to form a continuous surface. Bend the rear flange of the pan to contour of can't strip and extend up 150 mm 6 inches under the side wall covering or to height of base flashing under counterflashing. Bed the pans and roof flanges in plastic bituminous cement and strip-flash as specified.
3.1.23 Open Valley Flashing
Provide valley flashing free of longitudinal seams, of width sufficient to extend not less than 150 mm 6 inches under the roof covering on each side. Provide a 13 mm 1/2 inch fold on each side of the valley flashing. Lap the sheets not less than 150 mm 6 inches in the direction of flow and secure to roofing construction with cleats attached to the fold on each side. Nail the tops of sheets to roof sheathing.
Space the cleats not more than 300 mm 12 inches on center. Provide exposed flashing not less than 100 mm 4 inches in width at the top and increase 25 mm one inch in width for each additional 2400 mm 8 feet in length. Where the slope of the valley is one in 2.67 or less 4.5 inches or less per foot, or the intersecting roofs are on different slopes, provide an inverted V-joint, 25 mm one inch high, along the centerline of the valley; and extend the edge of the valley sheets 200 mm 8 inches under the roof covering on each side. Valley flashing for asphalt shingle roofs is specified in Section 07 31 13 ASPHALT SHINGLES.
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3.1.24 Eave Flashing
One piece in width, applied in 2400 to 3000 mm 8 to 10 foot lengths with expansion joints spaced as specified in paragraph EXPANSION AND CONTRACTION. Provide a 20 mm 3/4 inch continuous fold in the upper edge of the sheet to engage cleats spaced not more than 250 mm 10 inches on center.
Locate the upper edge of flashing not less than 450 mm 18 inches from the outside face of the building, measured along the roof slope. Fold lower edge of the flashing over and loose-lock into a continuous edge strip on the fascia.
Where eave flashing intersects metal valley flashing, secure with 25 mm one inch flat locked joints with cleats that are 250 mm 10 inches on center.
3.1.25 Flashing at Wall Openings
Install pan flashing in the rough opening sill at all penetrations in the exterior wall assemblies, such as windows, louvers, storefronts and curtain walls. Pan sill flashing must have end dams at both jambs a minimum of 50 mm 2 in high and a rear dam of 50 mm 2 in high. Flashing must comply with ASTM E2112 and SMACNA 1793.
3.1.26 Sheet Metal Covering on Flat, Sloped, or Curved Surfaces Except as specified or indicated otherwise, cover and flash all minor flat, sloped, or curved surfaces such as crickets, bulkheads, dormers and small decks with metal sheets of the material used for flashing; maximum size of sheets, 375 by 455 mm 16 by 18 inches. Fasten sheets to sheathing with metal cleats. Lock seams and solder.
Lock aluminum seams as recommended by aluminum manufacturer. Provide an underlayment of roofing felt for all sheet metal covering.
3.1.27 Expansion Joints
Provide expansion joints for roofs, walls, and floors as specified. Provide expansion joints in continuous sheet metal at 12 meter 40 foot intervals for copper and stainless steel and at 9750 mm 32 foot intervals for aluminum, aluminum gravel stops and fascia which must have expansion joints at not more than 3600 mm 12 foot spacing. Provide evenly spaced joints. Provide an additional joint where the distance between the last expansion joint and the end of the continuous run is more than half the required interval spacing. Conform to the requirements of Table I.
3.1.27.1 Roof Expansion Joints
Consist of curb with wood nailing members on each side of joint, bituminous base flashing, metal counterflashing, and metal joint cover. Bituminous base flashing is specified in Roofing Section. Provide counterflashing as specified in paragraph COUNTERFLASHING, except as follows: Provide counterflashing with vertical leg of suitable depth to enable forming into a horizontal continuous cleat. Secure the inner edge to the nailing member. Make the outer edge
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projection not less than 25 mm one inch for flashing on one side of the expansion joint and be less than the width of the expansion joint plus 25 mm one inch for flashing on the other side of the joint. Hook the expansion joint cover over the projecting outer edges of counterflashing. Provide roof joint with a joint cover of the width indicated. Hook and lock one edge of the joint cover over the shorter projecting flange of the continuous cleat, and the other edge hooked over and loose locked with the longer projecting flange. Joints are specified in Table II.
3.1.27.2 Floor and Wall Expansion Joints
Provide U-shape with extended flanges for expansion joints in concrete and masonry walls and in floor slabs.
3.1.28 Flashing at Roof Penetrations and Equipment Supports Provide metal flashing for all pipes, ducts, and conduits projecting through the roof surface and for equipment supports, guy wire anchors, and similar items supported by or attached to the roof deck.
3.1.29 Single Pipe Vents
See Table I, footnote (d). Set flange of sleeve in bituminous plastic cement and nail 75 mm 3 inches on center. Bend the top of sleeve over and extend down into the vent pipe a minimum of 50 mm 2 inches. For long runs or long rises above the deck, where it is impractical to cover the vent pipe with lead, use a two-piece formed metal housing. Set metal housing with a metal sleeve having a 100 mm 4 inches roof flange in bituminous plastic cement and nailed 75 mm 3 inches on center. Extend sleeve a minimum of 200 mm 8 inches above the roof deck and lapped a minimum of 75 mm 3 inches by a metal hood secured to the vent pipe by a draw band. Seal the area of hood in contact with vent pipe with an approved sealant.
3.1.30 Stepped Flashing
Provide stepped flashing where sloping roofs surfaced with shingles abut vertical surfaces. Place separate pieces of base flashing in alternate shingle courses.
3.1.31 Copings
Provide coping with locked and soldered seam. Terminate outer edges in edge strips. Install with sealed standing seam joints as indicated.
3.1.32 Through Wall Flashing
Provide through wall flashing as required in the applicable wall system Sections.
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3.2 PAINTING
Touch ups in the field may be applied only after metal substrates have been cleaned and pretreated in accordance with manufacturer's written instructions and products.
Field-paint dissimilar sheet metals in contact to separate and deter galvanic interactions.
3.2.1 Aluminum Surfaces
Clean with solvent and apply one coat of zinc-molybdate primer and one coat of aluminum paint.
3.3 CLEANING
Clean exposed sheet metal work at completion of installation. Remove grease and oil films, handling marks, contamination from steel wool, fittings and drilling debris, and scrub-clean. Free the exposed metal surfaces of dents, creases, waves, scratch marks, and solder or weld marks.
3.4 REPAIRS TO FINISH
Scratches, abrasions, and minor surface defects of finish may be repaired in accordance with the manufacturer's printed instructions and as approved. Repair damaged surfaces caused by scratches, blemishes, and variations of color and surface texture. Replace items which cannot be repaired.
3.5 FIELD QUALITY CONTROL
Establish and maintain a Quality Control Plan for sheet metal used in conjunction with roofing to assure compliance of the installed sheet metalwork with the Contract requirements. Remove work that is not in compliance with the Contract and replace or correct. Include quality control, but not be limited to, the following:
a. Observation of environmental conditions; number and skill level of sheet metal workers; condition of substrate.
b. Verification that specified material is provided and installed. c. Inspection of sheet metalwork, for proper size(s) and thickness(es), fastening and joining, and proper installation.
3.5.1 Procedure
Submit for approval prior to start of roofing work. Include a checklist of points to be observed. Document the actual quality control observations and inspections.
Provide a copy of the documentation to the Contracting Officer at the end of each day.
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TABLE I. SHEET METAL WEIGHTS, THICKNESSES, AND GAGES
Sheet Metal Items
[Copper
kilograms
per square
meter]
[Aluminum
mm]
[Stainless
Steel, mm]
[TerneCoated
Stainless
Steel, mm]
[Zinccoated
Steel,
mm]
[Building Expansion Joints]
[Cover] 4.9 1.60 0.635 0.635 0.6
[Waterstop-bellow or
flanged, U-type.] 4.9 - 0.635 0.635 -
[Covering on minor
flat, pitched or curved
surfaces]
6.125 1.60 0.635 0.635 -
[Downspouts and
leaders] 4.9 1.60 0.635 0.635 0.6
[Downspout clips and
anchors] -
1.02 clip
3.175
anchor
- - -
[Downspout straps,
50 mm] 14.7 (a) 1.52 1.27 - -
[Conductor heads] 4.9 1.60 0.635 0.635 -
[Scupper lining] 6.125 1.60 0.635 0.635 -
[Strainers, wire
diameter or gage] 4.0 gage 3.66 diameter
2.77 diameter - -
[Flashings:]
[Base] 6.125 1.60 0.635 0.635 0.6
[Cap (Counterflashing 4.9 1.60 0.635 0.635 0.5
[Eave] 4.9 - 0.635 0.635 0.6
[Spandrel beam] 3.1 - 0.635 0.635 -
[Bond barrier] 4.9 - 0.635 0.635 -
[Stepped] 4.9 1.60 0.635 0.635 -
[Valley] 4.9 1.60 0.635 0.635 -
[Roof drain] 4.9 (b)
[Pipe vent sleeve (d)]
[Coping] 4.9 - - - -
[Gravel stops and fascia:]
[Extrusions] - 1.91 - - -
[Sheets, corrugated] 4.9 1.60 0.635 0.635 -
[Sheets, smooth] 6.125 1.60 0.635 0.635 0.6
[Edge strip] 7.35 1.60 0.635 - -
[Gutters:]
[Gutter section] 4.9 0.81 0.38 0.38 0.6
[Continuous cleat] 4.9 0.81 0.38 0.38 0.6
[Hangers,
dimensions]
25mm by
3mm (a)
25mm by
2mm (c)
25mm by
1mm - -
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[Joint Cover plates
(See Table II)] 4.9 1.60 0.635 0.635 0.6
[Reglets (c)] 3.1 - 0.635 0.635 -
[Splash pans] 4.9 1.60 0.635 0.635 -
(a) Brass.
(b) May be lead weighing 19.6 kilograms per square meter. (c) May be polyvinyl chloride.
(d) 12.25 kilogram minimum lead sleeve with 100 mm flange. Where lead sleeve is impractical, refer to paragraph SINGLE PIPE VENTS for optional material. [Building Expansion Joints]
[Cover] 16 0.032 0.015 0.015 24
[Waterstop-bellow or
flanged, U-type.] 16 - 0.015 0.015 -
[Covering on minor
flat, pitched or curved
surfaces]
20 0.040 0.018 0.018 -
[Downspouts and
leaders] 16 0.032 0.015 0.015 24
[Downspout clips and
anchors] -
0.040 clip
0.125
anchor
- - -
[Downspout straps,
2-inch] 48 (a) 0.060 0.050 - -
[Conductor heads] 16 0.032 0.015 0.015 -
[Scupper lining] 20 0.032 0.015 0.015 -
[Strainers, wire
diameter or gage] No.9 gage 0.144 diameter
0.109
diameter -
[Flashings:]
[Base] 20 0.040 0.018 0.018 24
[Cap (Counterflashing)] 16 0.032 0.015 0.015 26
[Eave] 16 - 0.015 0.015 24
[Spandrel beam] 16 - 0.010 0.010 -
[Bond barrier] 16 - 0.015 0.015 -
[Stepped] 16 0.032 0.015 0.015 -
[Valley] 16 0.032 0.015 0.015 -
[Roof drain] 16 (b)
[Pipe vent sleave (d)]
[Coping] 16 - - - -
[Gravel stops and fascia:]
[Extrusions] - 0.075 - - -
[Sheets, corrugated] 16 0.032 0.015 0.015 -
[Sheets, smooth] 20 0.050 0.018 0.018 24
[Edge strip] 24 0.050 0.025 - -
[Gutters:]
[Gutter section] 16 0.032 0.015 0.015 24
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[Continuous cleat] 16 0.032 0.015 0.015 24
[Hangers,
dimensions]
1 inch by
1/8 inch (a)
1 inch by
0.080 inch
(c)
1 inch by
inch - -
[Joint Cover plates
(See Table II)] 16 0.032 0.015 0.015 24
[Reglets (c)] 10 - 0.010 0.010 -
[Splash pans] 16 0.040 0.018 0.018 -
(a) Brass.
(b) May be lead weighing 4 pounds per square foot.
(c) May be polyvinyl chloride.
(d) 2.5 pound minimum lead sleeve with 4 inch flange. Where lead sleeve is impractical, refer to paragraph SINGLE PIPE VENTS for optional material.
TABLE II. SHEET METAL JOINTS
TYPE OF JOINT
Item Designation Copper, TerneCoated
Stainless Steel,
Zinc-Coated
Steel and
Stainless Steel
Aluminum Remarks
Joint cap for building
expansion seam,
cleated joint at roof
30 mm single
lock, standing
seam, cleated
30 mm single
lock, standing
-
Flashings
Base 25 mm 75 mm
lap for
expansion joint
25 mm flat
locked,
soldered;
sealed; 75 mm
lap for
expansion joint
Aluminum
manufacturer's
recommended
hard setting
sealant for locked
aluminum joints.
Fill each metal
expansion joint
with a joint
sealing
compound.
Cap-in reglet 75 mm lap 75 mm lap Seal groove with
joint sealing
compound.
Reglets Butt joint -- Seal reglet
groove with joint
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sealing
compound.
Eave 25 mm flat
locked, cleated.
25 mm loose
locked, sealed
expansion joint,
cleated.
25 mm flat
locked, locked,
cleated 25 mm
loose locked,
sealed
expansion joints,
cleated
Same as base
flashing.
Stepped 75 mm lap 75 mm lap --
Valley 150 mm lap
cleated
150 mm lap
cleated
--
Edge strip Butt Butt --
Gravel stops:
Extrusions -- Butt with 13 mm
space
Use sheet
flashing beneath
and a cover plate
Sheet, smooth Butt with 6 mm
space
Butt with 6 mm
space
Use sheet
flashing backup
plate.
Sheet, corrugated Butt with 6 mm
space
Butt with 6 mm
space
Use sheet
flashing beneath
and a cover plate
or a combination
unit
Gutters 40 mm lap,
riveted and
soldered
25 mm flat
locked riveted
and sealed
Aluminum
producers
recommended
hard setting
sealant for locked
aluminum joints.
(a) Provide a 75 mm lap elastomeric flashing with manufacturer's recommended sealant.
(b) Seal Polyvinyl chloride reglet with manufacturer's recommended sealant.
Joint cap for building
expansion seam,
cleated joint at roof
1.25 inch single
lock, standing
seam, cleated
1.25 inch single
lock, standing
--
Flashings
Base One inch 3 inch
lap for
expansion joint
One inch flat
locked,
soldered;
sealed; 3 inch
Aluminum
manufacturer's
recommended
hard setting
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lap for
expansion joint
sealant for locked
aluminum joints.
Fill each metal
expansion joint
with a joint
sealing
compound.
Cap-in reglet 3 inch lap 3 inch lap Seal groove with
joint sealing
compound.
Reglets Butt joint -- Seal reglet
groove with joint
sealing
compound.
Eave One inch flat
locked, cleated.
One inch loose
locked, sealed
expansion joint,
cleated.
One inch flat
locked, cleated
one inch loose
locked, sealed
expansion joints,
cleated
Same as base
flashing.
Stepped 3 inch lap 3 inch lap --
Valley 6 inch lap
cleated
6 inch lap
cleated
--
Edge strip Butt Butt --
Gravel stops:
Extrusions -- Butt with ½ inch
space
Use sheet
flashing beneath
and a cover plate
Sheet, smooth Butt with 1/4
inch space
Butt with ¼ inch
space
Use sheet
flashing backup
plate.
Sheet, corrugated Butt with 1/4
inch space
Butt with ¼ inch
space
Use sheet
flashing beneath
and a cover plate
or a combination
unit
Gutters 1.5 inch lap,
riveted and
soldered
One inch flat
locked riveted
and sealed
Aluminum
producers
recommended
hard setting
sealant for locked
aluminum joints.
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(a) Provide a 3 inch lap elastomeric flashing with manufacturer's recommended sealant.
(b) Seal Polyvinyl chloride reglet with manufacturer's recommended sealant.
END OF SECTION
CITY COUNCIL AGENDA REPORT
TO: MAYOR ALTMAN AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: MARTHA RICE, CITY ATTORNEY
DATE: JULY 7, 2025
SUBJECT: HUMAN RESOURCES MANAGER / HUMAN RESOURCES ANALYST
POSITION CONTROL UPDATE AND RESOLUTION FOR WAGES,
BENEFITS, AND WORKING CONDITIONS
______________________________________________________________________
RECOMMENDATION
• Hear staff report
• Technical questions for staff
• Receive public comment
• Further Council discussion
• Approve and adopt Resolution No. 2025-30, A Resolution of the City Council of the City of Crescent City Updating the Position Control for Fiscal Year 2025- 26 • Approve and adopt Resolution No. 2025-31, A Resolution of the City Council of the City of Crescent City Establishing Wages, Benefits and Working Conditions for Unrepresented, Confidential Positions
BACKGROUND
Since December 2023, the City has utilized a contract Human Resource (HR) service to fill the role of the HR Manager. This service was based out of Sacramento and did perform adequately given the distance and multiple clients they had in addition to the City. Staff discussed this position with Council during the FY25/26 budget workshop including the advantages of having a fulltime in-house HR Manager. Those advantages included increased accessibility to staff, full capacity to focus on current and proactive HR tasks for only the City, increased recruitment and hiring efforts, and additional capacity for staff training and development. Council directed staff to proceed with recruitment for an inhouse HR Manager position.
ITEM ANALYSIS
City staff is ready to recruit for this highly valuable position. Based on recent recruitments for similar positions by other agencies in the area, staff is proposing the creation of two Position Control Update / Employment Resolution – HR Manager / HR Analyst July 7, 2025
Pg. 2
separate positions based on level of experience and responsibility. Only one employee will be authorized and hired. One position will be an HR Manager and the other would be an HR Analyst. The HR Manager would have more experience and be capable of managing most aspects of the HR department with very little direct oversight, while the HR Analyst would have less experience in the HR field and would be responsible for performing most of the HR related tasks with more direct oversight from the City Manager.
If needed, the Analyst position may be supplemented by outside contract assistance. The HR Manager position will be an exempt salary position, while the HR Analyst position will be a non-exempt hourly position.
Staff will open a recruitment for both positions. Once a qualified candidate is selected, they will be offered either the HR Manager or HR Analyst position based on their qualifications.
The final step in this process is to adopt a resolution setting for the wages, benefits and conditions of employment for the confidential, unrepresented classifications of HR Manager and HR Analyst. The terms and conditions mirror those currently contained in the CCMEA MOU, as amended at Sections 10 (Benefits), 11 (Health and Welfare Insurance), 12 (Holidays) and 13 (Leaves) as well as other matters such as overtime calculations and comp time accrual.
FISCAL ANALYSIS
The HR Manager position was included in the adopted FY2025/26 with a salary range of $59,483 – $72,320. However, based on the duties and responsibilities expected and equity with other management positions within the City, staff is proposing the HR Manager position salary be increased to $75,935 – $92,300 and the HR Analyst be placed at the $59,483 - $72,320 range. The FY 25-26 approved budget assumed the position would be filled in July 2025 at the HR Analyst proposed salary range. It is now expected that the position may not be filled until September 2025. Once staff have determined the actual start date for the HR position, the step at which the candidate is to be hired, and whether they are hired as the HR Manager or HR Analyst, a budget adjustment may be necessary.
STRATEGIC PLAN ANALYSIS
This action is consistent with the following 2016 Strategic Plan goals:
• GOAL 3: OBTAIN THE HIGHEST LEVELS OF ORGANIZATIONAL
EXCELLENCE
ATTACHMENTS
1. Resolution No. 2025-30 (Position Control Update 7.7.25)
2. Resolution No. 2025-31 (Wages, Benefits, and Working Conditions for Unrepresented, Confidential Positions)
CITY OF CRESCENT CITY RESOLUTION NO. 2025-30 Page 1
RESOLUTION NO. 2025-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY UPDATING THE POSITION CONTROL FOR FISCAL YEAR 2025-26
WHEREAS, the City Council has adopted the Position Control listing authorized classifications and annual wage ranges for City employees and has the authority to update the Position Control when necessary; and
WHEREAS, the City has a vacancy in the Human Resources classification and desires to update the titles and pay ranges in that classification to improve its recruitment and retention efforts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY, CALIFORNIA AS FOLLOWS:
1. That the Position Control attached is hereby approved.
PASSED AND ADOPTED and made effective the same day by the City Council of the City of Crescent City on this 7
th day of July 2025, by the following polled vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Ray Altman, Mayor
ATTEST:
_____________________________
Robin Altman, City Clerk
City of Crescent City
Position Control
Authorized Positions & Pay Ranges FY 25-26
Effective 07.07.25
Bargaining Unit Min Annual Max Annual Min Annual Max Annual Current
Auth FTE Change
Proposed
FTE Notes
Administration
City Manager Contract 116,425 148,766 116,425 148,766 1.00 1.00 City Attorney Contract 110,604 138,663 110,604 138,663 1.00 1.00 City Clerk / Administrative Analyst CCMEA 68,868 83,721 68,868 83,721 1.00 1.00 Grants and Economic Development 1.00 1.00
Grants and Economic Development Manager CCMEA 75,935 92,300 75,935 92,300 Grants and Economic Development Coordinator CCMEA 65,600 79,736 65,600 79,736 Human Resources 1.00 1.00 Updates: unrepresented
Human Resources Manager Unrepresented 59,483 72,320 75,935 92,300 Add HR Analyst and update Human Resources Analyst Unrepresented 59,483 72,320 pay range for both IT Management 1.50 1.50
Information Systems Administrator CCMEA 78,593 95,525 78,593 95,525 Information Technology Manager CCMEA 75,935 92,300 75,935 92,300 IT / GIS Technician CCMEA 51,396 62,472 51,396 62,472 1.00 1.00 Finance
Director of Finance Contract 102,437 128,424 102,437 128,424 1.00 1.00 Finance Analyst 1.00 1.00
Finance Analyst 2 CCMEA 65,600 79,736 65,600 79,736
Finance Analyst 1 CCMEA 59,483 72,320 59,483 72,320
Finance Technician 2.00 2.00
Finance Technician - PR/Benefits CCMEA 53,968 65,600 53,968 65,600 Finance Technician - AP CCMEA 51,396 62,472 51,396 62,472 Account Clerk 2.50 2.50
Account Clerk 2 CECC 42,291 51,398 42,291 51,398
Account Clerk 1 CECC 38,354 46,617 38,354 46,617
Office Technician (Part-time) Unrepresented 38,354 46,617 38,354 46,617 0.48 0.48 File Clerk (Part-time) Unrepresented 35,693 43,385 35,693 43,385 - Fire
Fire Chief Contract 126,093 158,080 126,093 158,080 1.00 1.00 Career Fire Captain *** CCCFA 70,986 86,284 70,986 86,284 3.00 3.00 Fire Dept Admin Specialist CECC 48,932 59,488 48,932 59,488 1.00 1.00 Police
Chief of Police Contract 102,437 128,424 102,437 128,424 1.00 1.00 Lieutenant CCPOA 96,026 110,809 96,026 110,809 - -
Sergeant CCPOA 76,794 95,289 76,794 95,289 4.00 4.00
Police Officer / Recruit 10.00 10.00
Police Officer CCPOA 56,676 75,712 56,676 75,712
Police Officer - Limited Term CCPOA 56,676 75,712 56,676 75,712 Police Recruit CCPOA 41,750 41,750 41,750 41,750
Exec Assistant, Records Specialist 1.50 1.50
Executive Assistant to the Chief CECC 48,932 59,488 48,932 59,488 Records Specialist CECC 46,617 56,654 46,617 56,654
Planning, Building & Code Enforcement
Planning Technician CCMEA 51,396 62,472 51,396 62,472 - - Building Inspector & Code Enforcement Officer 1.46 1.46 Building Inspector & Code Enforcement Officer * CCMEA 56,656 68,868 56,656 68,868 Building Inspector & Code Enf Officer Extra Help (Retired Annuitant)Unrepresented 56,656 68,868 56,656 68,868 Com Dev Spec, Office Tech ** 1.00 1.00
Community Development Specialist CECC 42,291 51,398 42,291 51,398 Office Technician CECC 38,354 46,617 38,354 46,617
Recreation
Recreation Director / Events Coordinator Contract 83,427 101,400 83,427 101,400 1.00 1.00 Economic Development and Recreation Assistant Unrepresented 36,875 44,829 36,875 44,829 0.48 0.48 RV Park Supervisor CCEA 44,398 53,968 44,398 53,968 1.00 1.00 Campground Attendant Unrepresented 33,724 40,993 33,724 40,993 - - Aquatics Supervisor CCMEA 51,396 62,472 51,396 62,472 1.00 1.00 Relief Supervisor / Lesson Coordinator CCEA 44,398 53,968 44,398 53,968 2.00 2.00 Part-time Lifeguard 7.10 7.10
Lifeguard - Designated Head Lifeguard Unrepresented 34,840 39,520 34,840 39,520 Lifeguard - Part-Time Unrepresented 33,800 39,520 33,800 39,520 Aquatic Specialty Program Instructor Unrepresented 35,880 39,520 35,880 39,520 Water Safety Aide Unrepresented 34,320 36,400 34,320 36,400 Public Works
Director of Public Works Contract 102,437 128,424 102,437 128,424 1.00 1.00 Engineering Project Manager CCMEA 65,600 79,736 65,600 79,736 2.50 2.50 Engineering Technician CCMEA 51,396 62,472 51,396 62,472 - - Public Works Maintenance Manager 1.00 1.00
Public Works Maintenance Manager CCMEA 79,736 96,906 79,736 96,906 Interim Public Works Maintenance Manager (Retired Annuitant) Unrepresented 79,736 96,906 79,736 96,906 Public Works Parks / Buildings / Maintenance Worker & Equipment Operator 12.96 12.96
Senior Public Works Maintenance Worker CCEA 53,968 65,600 53,968 65,600 Senior Bldgs & Parks Maintenance Worker CCEA 44,398 53,968 44,398 53,968 Maintenance Worker 3 CCEA 44,398 53,968 44,398 53,968
Maintenance Worker 2 CCEA 40,273 48,940 40,273 48,940
Maintenance Worker 1 CCEA 38,350 46,622 38,350 46,622
Maintenance Worker 1 (Seasonal) Unrepresented 38,350 46,622 38,350 46,622 Equipment Operator 2 CCEA 48,940 59,483 48,940 59,483
Equipment Operator 1 CCEA 42,289 51,396 42,289 51,396
EMOT 4.00 4.00
Senior Electrical Mechanical Operations Technician CCEA 72,320 87,892 72,320 87,892 Electrical Mechanical Operations Technician 2 CCEA 62,472 75,935 62,472 75,935 Electrical Mechanical Operations Technician 1 CCEA 53,968 65,600 53,968 65,600 Utility Mechanic CCEA 44,398 53,968 44,398 53,968
Laboratory Director CCMEA 68,868 83,721 68,868 83,721 1.00 1.00 Laboratory Assistant / Tech 1.00 1.00
Laboratory Technician 2 CCEA 56,656 68,868 56,656 68,868 Laboratory Technician 1 CCEA 46,622 56,656 46,622 56,656 Laboratory Assistant CCEA 38,350 46,622 38,350 46,622
Fleet Mechanic 2.00 2.00
Senior Mechanic CCEA 62,472 75,935 62,472 75,935
Mechanic 2 CCEA 48,940 59,483 48,940 59,483
Mechanic 1 CCEA 40,273 48,940 40,273 48,940
Office Technician (Part-time) Unrepresented 38,354 46,617 38,354 46,617 0.48 0.48 Housing Authority
Housing Authority Director Contract 96,322 120,783 96,322 120,783 1.00 1.00 Housing Authority Inspector CCEA 44,398 53,968 44,398 53,968 - - Tenant Services Technician CECC 46,617 56,654 46,617 56,654 2.00 2.00 Office Technician CECC 38,354 46,617 38,354 46,617 1.00 1.00 Totals 80.96 - 80.96
* Split between Building/Code Enforcement and Housing Authority ** Split between Planning and Public Works
*** Annual wages based on 48/96 schedule including scheduled FLSA overtime Pay ranges do not include special pay, i.e. certifications, longevity, merit, etc.
Min and max annual pay ranges are equivalent to base hourly rate times 2,080 hours per year (except for Fire Captains). Actual hours for positions may be different.
Pay Range - Current Pay Range - Update
CRESCENT CITY RESOLUTION NO. 2025-31 PG. 1
RESOLUTION NO. 2025-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY
ESTABLISHING COMPENSATION AND BENEFITS FOR UNREPRESENTED,
CONFIDENTIAL CLASSIFICATIONS
WHEREAS, the Meyers-Milias-Brown Act (“MMBA”) (Government Code sections 3500 et seq.) governs labor relations between local government employers and employees and Section 3507.5 thereof permits a public agency to adopt local rules and regulations providing for the designation of the “confidential” employees of the public agency and restricting such employees from representing any employee organization, which represents other employees of the public agency, on matters within the scope of representation; and
WHEREAS, the City’s Employer-Employee Relations Rules, contained in Appendix A to the Crescent City Municipal Code, represents the City’s adoption of local rules and regulations for the administration of employer-employee relations, including but not limited to the designation of “confidential” employees, defined as those employees who have access to information relating to or affecting employer/employee relations . . .”; and WHEREAS, the City has designated such “confidential” employees as more fully identified and listed herein below; and
WHEREAS, in order to preserve the confidentiality of City Council discussions and employee bargaining unit discussions regarding labor negotiations, employee classifications designated as confidential are, upon the adoption of this Resolution, no longer represented by any recognized bargaining unit as defined by the City’s EmployerEmployee Relations Rules and the MMBA; and WHEREAS, it is necessary to establish such wages, hours and working conditions separate and apart from those created by memoranda of understanding for employees who are members of recognized bargaining units; and
WHEREAS, nothing in this assignment resolution is intended to restrict or enlarge any of the rights of the parties reserved to themselves or to restrict or enlarge of the rights under Federal or State law.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Crescent City, California, does hereby establish compensation and benefits effective July 7, 2025 for unrepresented, confidential employees as follows:
CRESCENT CITY RESOLUTION NO. 2025-31 PG. 2
1. UNREPRESENTED, CONFIDENTIAL POSITIONS. The following are the City’s current authorized unrepresented, confidential classifications covered by this resolution (“Covered Positions” or “Covered Employees”):
• Human Resources Analyst (FLSA non-exempt)
• Human Resources Manager (FLSA exempt)
2. SALARY SCHEDULE. As of the effective date of this resolution, the salary schedule for the Covered Positions are as follows (hourly rates):
Step 1 Step 2 Step 3 Step 4 Step 5
Human Resources Analyst 28.60 30.03 31.54 33.11 34.77
Human Resources Manager 36.51 38.33 40.25 42.26 44.37
3. BENEFITS. Covered Positions will receive the same benefits as the base benefits specified in that certain Memorandum of Understanding (MOU) between the City and the Crescent City Management Employees’ Association approved by the City Council by way of Resolution No. 2023-48, and as amended from time to time (currently located at Sections 10 (Benefits), 11 (Health and Welfare Insurance), 12 (Holidays) and 13 (Leaves)).
4. HOURS OF WORK. Covered Positions will be assigned to one of the following schedules:
5.1. For a standard schedule: the normal workday is eight (8) hours in each single workday for five (5) days per week.
5.2. For a defined 9-80 schedule: the normal workday is nine (9) hours, Monday through Thursday, and eight (8) hours every other Friday.
5.3. The workweek for employees assigned to a standard schedule begin at 12:00 a.m. on Sunday and end at 11:59 p.m. on Saturday.
5.4. The workweek for employees assigned to a defined 9-80 schedule will begin at 12:01 p.m. on Friday and ends at 12:00 p.m. on the following Friday.
5. OVERTIME. Non-exempt Covered Employees are eligible for overtime compensation as required by regulations of the U.S. Department of Labor with respect to the Fair Labor Standards Act (FLSA). Any work in excess of nine (9) hours in one work day for a defined 9-80 schedule and any work in excess of forty (40) hours in any one (1) work week will be compensated at no less than one and one-half (1.5) times the regular rate of pay. Holiday time will count toward the employee’s work week hours for computation of overtime hours. Sick leave and vacation leave time will not count toward the employee’s work week hours for CRESCENT CITY RESOLUTION NO. 2025-31 PG. 3
computation of overtime hours, except for when leave is used to make an employee’s 8-hour holiday a 9-hour holiday per paragraph 9. Overtime must be authorized by the employee’s Department Head / City Manager.
6. COMP TIME. In compliance with Section 3(s)(1)(C) of the FLSA and the California Labor Code, non-exempt Covered Employees may convert authorized overtime hours to Compensatory Time Off (CTO) at a rate of 1.5 hours per each overtime hour worked, upon the approval of the employee’s Department Head. The maximum accrual of CTO will be eighty (80) hours. The balance of accrued compensatory time off may not be carried over at the end of the City’s fiscal year.
Any unused comp time will be paid to the employee. Use of accrued compensatory time off must occur before use of floating holidays, administrative leave or vacation. Use of accrued compensatory time off is subject to the same requirements as use of vacation and sick leave.
7. ADMIN LEAVE. An exempt Covered Employee, who is not eligible for overtime, will receive 40 hours of admin leave per fiscal year for attending meetings and events outside of normal City business hours. Admin leave does not carry forward from year to year, however, any unused leave will be paid out at the end of each fiscal year. Admin leave must be used prior to floating holidays or vacation leave.
Admin leave will be prorated for the first year of employment in accordance with employee’s hire date.
8. REPORTING TIME. Non-exempt Covered Employees may, at the recommendation of their Department Head and upon approval from Human Resources, have one-quarter (1/4) of one hour reduced from their pay for each fifteen (15) minutes they report to work later than their normal starting time.
Continued tardiness for work may result in disciplinary action against the employee. Employees leaving their work area early without the prior authorization of their Department Head will have their pay reduced in the same manner as is provided for employees who are late for work, and in addition, such absence may be considered as a refusal to work and as such may be considered as grounds for disciplinary action.
9. HOLIDAY PAY. A non-exempt Covered Employee who is required to work on a City-designated holiday will be paid eight (8) hours of holiday pay and will also be paid their regular overtime hourly rate of pay for any hours actually worked on the designated holiday. If the holiday falls on a day that the employee would normally work nine (9) or ten (10) hours, the employee may use one or two hours of vacation, comp time, or floating holiday.
CRESCENT CITY RESOLUTION NO. 2025-31 PG. 4
10. MERIT PLAN. A Covered Employee may receive a special merit pay for exemplary job performance. The special merit pay must be approved by the City Manager with a written justification for the special merit pay by including detailed examples of the employee’s outstanding job performance and a copy of the employee’s current year’s annual performance evaluation. The following specific standards and conditions apply:
10.1. The employee must have attained a performance rating of 4 (Exceeds Job Standards) or 5 (Outstanding) in all applicable rating categories during his or her current year’s annual performance evaluation.
10.2. The employee must have worked a minimum of 1760 work hours during the annual performance evaluation period.
10.3. The employee must have attained the annual goals and objectives set for him/her by the Department Head.
10.4. A special merit pay will not be paid to an employee who receives a performance rating of less than 4 or 5 in any rating category, or if a disciplinary action has been sustained against the employee.
10.5. An eligible employee must have at least two (2) years of full-time continuous service with the City.
10.6. A special merit pay shall be five percent (5%) of the employee’s base hourly rate, multiplied by the number of regular hours worked during the year immediately prior to his or her current year’s annual evaluation due date.
10.7. A special merit pay shall be paid once, in a lump sum, as an annual premium, to an eligible employee based on the date the employee’s special merit pay is approved by the City Manager.
10.8. An employee must meet the above standard and conditions each year during his or her annual performance evaluation in order to qualify for any successive special merit pay.
11. LONGEVITY PAY. Covered employees will be compensated for longevity based upon years of full-time continuous service with the City as follows:
Years of Full-Time Longevity Pay
Continuous Service % of Base Pay
5 2.5%
10 2.5%
15 2.5%
20 2.5%
For the purposes of computing years of service, the anniversary of full-time employment will be used for qualification.
CRESCENT CITY RESOLUTION NO. 2025-31 PG. 5
12. BILINGUAL PAY. In the course of employment, Covered Employees requested to provide translation or interpretation of a language other than English will be compensated at the rate of $520.00 annually ($20.00 biweekly). Employees eligible for bilingual pay must be proficient, including reading, writing and speaking fluently in a language that meets the City’s operational needs. Employees proficient in American Sign Language are also eligible for bilingual pay. Eligible employees must be available to provide translation or interpretation services to any City Department.
13. EDUCATION INCENTIVE PAY. Unless required by the specific job classification, employees who possess or obtain a BA/BS from an accredited college or university in a job-related field approved by the Department Head and City Manager will receive 3.5% of their hourly base rate as a special pay. Employees who possess or obtain a MA/MS from an accredited college or university in a job-related filed approved by the Department ahead and City Manager will receive 5.0% of their hourly base rate as a special pay. If the degree is from a non-accredited college or university, then the employee must obtain special approval from the City Manager. These special pays are cumulative.
14. EMPLOYER-EMPLOYEE RELATIONS RULES. The City’s Employer-Employee Relations Rules codified at Appendix A to the Crescent City Municipal Code are applicable to the job classifications covered by this resolution.
BE IT FURTHER RESOLVED, that the City Council of the City of Crescent City does hereby assign the benefits described herein to the City’s unrepresented, confidential classifications.
APPROVED and ADOPTED and made effective the same day by the City Council of the City of Crescent City this 7
th day of July 2025, by the following polled vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Ray Altman, Mayor
ATTEST:
_____________________________
Robin Altman, City Clerk