Cudahy City Council
December 17, 2024

of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may terminate this Agreement at any time for convenience and without cause by giving CONSULTANT a minimum of five (5) calendar days prior written notice of CITY’s intent to terminate this Agreement. Upon such termination for convenience, CONSULTANT shall be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 7.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work. CONSULTANT shall be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, shall operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable

cure period set forth under Sections 5.2.B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT shall cure the following Events of Defaults within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period.

The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2 B.i. that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced
efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT shall include, but shall not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its

employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY shall cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.4, above, shall be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending
CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT shall be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach.

No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to

CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto shall not operate to terminate any Article, Section or provision contained herein which provides that it shall survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data shall be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports,

analyses, correspondence, plans, drawings, designs, renderings, specifications, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically.

This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT shall require all subcontractors and subconslutants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY shall be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONSULTANT without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required. Upon request, all CITY data shall be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT shall not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement shall be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

CONSULTANT NAME

ADDRESS
Attn:

Phone:

Fax:

Email:

City of Cudahy
Office of the City Manager
5220 Santa Ana Street
Cudahy, CA 90201
Attn: Assistant to the City Manager
Phone: (323) 773-5143
Fax: (323) 771-2072

Such notices shall be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as is reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT shall not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.

6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement shall be binding on the successors and assigns of the Parties.

6.13 NO THIRD PARTY BENEFIT: There are no intended third party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement shall be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limits, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement shall control.

6.19 ENTIRE AGREEMENT: This Agreement including all attached exhibits is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, or entered into between CITY and CONSULTANT prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid or binding. No amendment, modification or supplement to this Agreement shall be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.15, above.

6.20 COUNTERPARTS: .This Agreement shall be executed in three (3) original counterparts each of which shall be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterparts shall be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart shall be delivered to CONSULTANT and the remaining two original counterparts shall be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF CUDAHY:

By:______________________________
Alfonso Noyola, City Manager
Date:_____________________________

CONSULTANT NAME:

By:______________________________
Name:____________________________
Title:_____________________________
Date:_____________________________
APPROVED AS TO FORM:

By:______________________________

Date:_____________________________

“Exhibit B”
AIS Proposal

Proposal for RFP – City of Cudahy – Professional Security Guard Services

AIS RESPONSE TO PROFESSIONAL SECURITY GUARD SERVICES
SECTION A - COVER LETTER ............................................................................................................................ 1 SECTION B – PROPOSER’S BACKGROUND .............................................................................................. 2-21 EXECUTIVE SUMMARY .................................................................................................................. 2-5 SECTION B. 1 – CALIFORNIA BUSINESS LICENSE ............................................................................ 6-7 SECTION B.2 – COMPANY’S FINANCIAL CONDITIONS ....................................................................... 8 SECTION B.3 – MANAGEMENT TEAM FUNCTIONALITY & EXPERIENCE .................................. 9-21 ORGANIZATION CHART ............................................................................................................. 10-11 PROJECT MANAGER(S) EXPERIENCE AND OTHER KEY PERSONNEL .............................. 12-21 PROPOSED PROJECT MANAGER(S)’ RESUMES ......................................................... 13-21 SECTION C – PROJECT APPROACH/METHODOLOGY ....................................................................... 22-28 AIS’ PROPOSED METHODS TO THE SCOPE OF WORK ................................................................. 22-23 IMPLEMENTATION PLAN .......................................................................................................... 22-23 PROJECT SCOPE OF WORK ................................................................................................................ 24-28 SECTION D – PROJECT SCHEDULE AND SCHEDULE CONTROL .................................................... 29-88 QUALITY ASSURANCE PLAN ........................................................................................................... 29-88

1. TRAINING .................................................................................................................................. 29-32

2. ORIENTATION PROGRAM ...................................................................................................... 32-33

3. STAFF AND SUPERVISOR COMMUNICATION ................................................................... 33-34

4. POST MANAGEMENT .................................................................................................................... 34

5. STAFFING CAPABILITIES ....................................................................................................... 34-36 CONTRACT STAFFING/LABOR-HOURS ALLOCATION PLAN ................................. 35-36

6. TASKS TO BE COMPLETED FROM CITY OF CARSON’S STAFF AND AIS ....................... 37-59 SAMPLE FORMS ............................................................................................................... 38-58 TITLES OF PERSONNEL PERFORMING MONITORING/DELIVERABLES FUNC. ....... 59

7. ELECTRONIC MONITORING METHODS. .............................................................................. 60-63

8. INDUSTRY-SPECIFIC WORK-FLOW AND EMPLOYEE MANAGEMENT PLAT. ............. 64-65

9. EMERGENCY RESPONSE PROTOCOLS & SAFETY PROCEDURES/MEASURES ............ 66-79

10. CUSTOMER SERVICE AND COMMUNICATION ................................................................ 79-81

TABLE OF CONTENTS

Proposal for RFP – City of Cudahy – Professional Security Guard Services

11. HIRING AND BACKGROUN CHECKS .................................................................................. 82-86

12. UNIFORMS AND VEHICLES ................................................................................................. 87-88 SECTION E – REFERENCES ......................................................................................................................... 89-90 DEMONSTRATED SIMILAR WORK EXPERIENCE WITH NOTABLE CLIENTS ....................... 89 REFERENCES ..................................................................................................................................... 90 SECTION F – COST PROPOSAL/FEE SCHEDULE ................................................................................... 91-93 YEARLY HOURLY RATE CHART ................................................................................................... 91 NOT-TO-EXCEED (NTE) COST BREAKDOWN ........................................................................ 91-92 COST SPECIFICATION: UNARMED SECURITY OFFICER WAGE .............................................. 93 SECTION G – VALIDITY OF PROPOSAL ....................................................................................................... 94 ADDITIONAL ATTACHMENTS .................................................................................................................... 95-99 INSURANCE POLICIES SUMMARY ........................................................................................... 96-97 FOR INFORMATION ONLY CERTIFICATE OF INSURANCE (COI) ............................................ 98 MBE, WBE, DBE CERTIFICATION .................................................................................................. 99

Proposal for RFP – City of Cudahy – Professional Security Guard Services City of Cudahy September 19th, 2024
Attn: Mr. John Peraza, Assistant to the City Manager
5220 Santa Ana Street, Cudahy, CA 90201
Subject: Proposal for Professional Security Guard Services Dear Mr. Peraza,
Thank you for the opportunity to introduce the Professional Security Services offered by Absolute International Security, Inc. (AIS). With over 15 years of security operations and experience, AIS has established itself as a premier security services operator in the Southern California region for municipal, city, and county government facilities, cultural and event venues, corporate buildings, and critical infrastructure. At AIS, our priority is to assemble the best executive management team in the industry to tailor training, supervision, and response directly to each client’s unique needs. Our Operations Team has over 130 years of combined Law Enforcement, Military, and Private Security experience dedicated to ensuring that we deliver on our promise of exceptional, customized security solutions.

As a leading security services provider in the Southern California region, AIS has successfully catered to a diverse portfolio of clientele including the LA Police Department, LA County Fire Department, and the LA Metro Transit Authority. The experience, focus, and density of our security operations in the Southern California region allows us to provide comprehensive security coverage and versatile resource allocation to fulfill your needs at the lowest costs for you. We combine our offerings of unarmed, armed, and patrol security services with our capabilities provided by our 24-hour Operations Communication Center, inhouse BSIS-certified Training Facility, Technological Operations Platforms, and Security Rover team to tailor our solutions to meet client satisfaction at the highest standard of excellence.

As the most experienced and capable WBE, MBE, and DBE private security firm certified by the County of Los Angeles Consumer & Business Affairs currently operating in the greater Los Angeles region, AIS strongly believes in the value that diversity brings to our Company and our Clients. Our team’s fundamental values and diverse perspectives drive our innovation and strengthen our ability to serve you.

STATEMENT 1: AIS confirms that Lucy Lin is authorized to bind the Company.

STATEMENT 2: AIS confirms that we meet all requirements of and does NOT have any exceptions to the RFP.

STATEMENT 3: AIS confirms that we received Q&A on 9/9/24.

STATEMENT 4: AIS confirms this Proposal shall be valid for 90 days.

STATEMENT 5: AIS will NOT be utilizing subcontractors or subconsultants for this Proposal.

STATEMENT 6: Absolute International Security, Inc. is wholly owned by Absolute Security Intl Corp.

AIS takes great appreciation at this opportunity to serve you and are confident that our security services will exceed your expectations. We look forward to discussing our qualifications, capabilities, and proposal to address your security needs.

Best Regards,
_____________________________
Lucy Lin, President & QM
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

BEST-IN-INDUSTRY OPERATIONS MANAGEMENT TEAM
AIS carefully selects its Operations Management Team for extensive depth of security industry experience and ability to expertly and professionally fulfill client needs. Our Team includes former Chiefs of Police, Military Veterans who serve as Department of Defense Military Liaisons, and Security Industry experts who understand how to deploy qualified security personnel efficiently and rapidly, collaborate closely with clients to best address security concerns, and forecast and preempt potential problems before they arise. No other security provider is willing to make our commitment – we have each member of our Operations Management Team, including our most senior executives, making themselves available for every Client, even if it means reporting in-person to the Client’s site. We understand the importance and necessity of on-site visits to develop a true and accurate risk assessment as every site carries with it a unique set of security needs, risks, and solutions. While our larger competitors will assign a faceless, remote project manager to you, AIS believes that before properly entrusting a security guard to your site, our Operations executives must be able to dedicate their time and effort to accurately assess the safety and responsibilities required for our guards to fulfill a tailored security solution that surpasses expectations. This is why our Client-First service model provides the full roster of our Operations Management Team to you on Day 1 and will always be available as an inperson, on-site resource for you, day or night.

ABSOLUTE SUPPORT
Behind our carefully crafted Operations Management Team, AIS has built a robust Operations Support Team, specifically structured for our front-line personnel to reliably provide the highest level of service in the industry.

Operations Communication Center – Staffed by live, in-house AIS Dispatchers and never by an outsourced call center, you can rest assured that you will always be able to reach AIS 24 hours a day 7 days a week, regardless of business hours or holidays. Our Dispatchers are able to provide last-minute service adjustments, respond to emergency scenarios from the Client or the guard, and schedule replacement staffing in instances of unexpected call-offs. AIS Dispatchers would also be able to conduct additional custom services requested by the Client, such as providing tailored reports, daily updates, or remote camera monitoring.  Hands-on, customized Service Transition assistance so your site remains protected and sufficiently staffed at all times.
 GPS-enabled real-time Security Operations Technology Platforms that allow for accurate electronic and remote Workforce management, incident reporting, performance diagnostics, and guard touring tracking capabilities.

Differentiation Cont.
“It is also reasonable to expect that the company will conduct business professionally and in a manner which engenders good will and trust. My experience with the management team of AIS has exceeded my expectations with every interaction.”
Los Angeles County Fire Department
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Training Center – AIS also provides its Clients with its in-house BSIS and BPPE Licensed and Certified Training Center, operated by AIS Training Center Inc., a wholly owned subsidiary of Absolute Security Intl Corp. This Facility is able to provide training, licensing, and renewal services with in-house Department of Justice & BSIS Certified Training Instructors by offering BSIS approved curriculum, including the 40-hour Guard Card and Baton & Pepper Spray courses.

Quality Assurance – Our Quality Assurance Team ensures that our service meets scope of work requirements set forth by the Client. AIS Quality Assurance specialists have a wealth of digital information available to them through the various tracking, reporting, and analytical data gathered by our Technology platforms. Their priority is to verify the data against site protocol and expectations, Company policy, and industry best practices. Examples include reviewing guard touring checkpoint activity, submitted incident reports, device GPS-enabled geo-location for clock-in’s and clock-outs, and vehicle dash camera footage. Additionally, Quality Assurance personnel act as remote Field Supervisors, conducting randomized remote post and vehicle inspections with security guards deployed in the field. These inspections check for a variety of topics and help our Clients by forecasting and addressing potential issues before they arise.

Attendance – Our Attendance Team reviews our GPS-enabled real-time Security Operations platform to check for clock-in’s, clock-out’s, open posts, and GPS location & device data for proper fulfillment of Client services. Attendance specialists act as a second layer of verification by manually auditing all flagged potential attendance violations to provide our Clients with the confidence that they are being billed only for actual hours worked. Additionally, reports generated by our Attendance Team are shared with Operations to optimize scheduling efficiency and remedy deficiencies as well as with Accounting for Wage and Hour verification and compliance.

Technology – AIS Technology utilizes a powerful Security Operations platform that is custom built for Security Services Operations. It was designed for the difficulties and challenges of the industry and comes equipped with a suite of tools that help all our Support teams ensure the Client is provided with the most complete fulfillment of services possible. It combines accurate electronic timekeeping and geo-locating data, real-time incident report review, live viewing and tracking of employees in the field, and back-end compliance verification to produce comprehensive data analytics allowing AIS to deliver the highest quality services for the lowest possible price.
“AIS has demonstrated an unwavering dedication to their responsibilities and have gone above and beyond in their efforts to safeguard DPSS facilities, assets, and personnel.” Department of Public Social Services County of Riverside 4

Proposal for RFP – City of Cudahy – Professional Security Guard Services

SUBCONSULTANTS UTILIZATIONS
AIS has maintained an internal goal of utilizing our extensive in-house capabilities to deliver comprehensive security solutions. At this time, AIS does NOT plan to propose subconsultant services.

Our company will be performing most of the work in-house, leveraging our skilled workforce and specialized resources to ensure quality and consistency delivered to the City of Cudahy.

CONCLUSION
With over 130 years of combined security services and management experience, and 15 years in business, we have embraced the philosophy that by addressing and minimizing common industry problems, we can pass the savings onto our Clients in an affordable, customized, and high quality security services package. We believe that our proposal will demonstrate to you that AIS would be the best partner for the City of Cudahy in its pursuit of fulfilling its RFP needs.

Services:
 Armed and Unarmed Security Guards
 Stationary, Foot, and Vehicle Patrols
 Remote Camera Monitoring
 Personal, Dignitary, and VIP Protection
 Loss Prevention
 Security for Workplace Violence
 Security Consulting
 Threat Assessment
 Security and Safety Training
 BSIS Licensing and Renewal
 Crime and Fraud Investigation
 Customized Security Packages
Coverage:
 Government Facilities
 Transportation Hubs
 Logistic Hubs
 School Districts &
Schools
 Cultural Centers
 Critical Infrastructure
 Event Centers
 Warehouses
 Banks
 Shopping Centers
 Construction Sites
 Hotels
 Apartments
 Restaurants
 Special Events
Services & Coverage
Main Contact: Lucy Lin, President/QM
Email: [email protected]
Telephone: (626) 858-7188
Fax: (626) 858-2882
Website: www.absolutesecurityintl.com
License Number: PPO #16302
Federal Tax I.D. Number: 87-4402979
Entity Type: C-Corporation
Business Information
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Transitional Management Team
AIS takes pride in the fact that we can adapt and start a project in a timely manner. One of the major reasons that we can adapt so quickly is that we have our own Transitional Management Team who will be in charge of the preparation of this project’s objectives, concerns, and key issues. We are experienced and knowledgeable with municipal security and ensuring the safety of staff by providing a visible security presence, maintaining professionalism, being vigilant about people’s behaviors and situations, verifying identifications, and assisting any patrons that needs help. In this industry, situations change and/or arise without notice and we must be able to provide and deliver services quickly. This team of highly trained members have a vast background in security, law enforcement and military experience. The Transitional Team will create a timeline with goals and objectives of the contract and scope of work and work diligently with the City of Carson to complete all required tasks in a timely manner. Rest assured, once the contract is awarded to AIS, we will be fully prepared, briefed, and ready to deploy our professional staff to begin serving your needs.

Project Team and Leadership
AIS has been awarded contracts that are similar in size and scope of this RFP including the Los Angeles Police Department (LAPD), Los Angeles County Fire Department (LACFD), Los Angeles County Development Authority (LACDA), County of Riverside (DPSS), County of Los Angeles Internal Services Department for Los Angeles County Department of Children and Family Services (DCFS), City of Rancho Cucamonga, and City of Los Angeles Housing Authority. Other high-profile municipal accounts include the South Orange County Community College District. These sites require the utmost professionalism, extensive background screening, and quality of service. Our company is experienced with working with local police departments to communicate for investigations and emergencies.

AIS is available to provide all security services to the scope of the City of Carson’s RFP including freeof-charge additional benefits of 24/7 contact with the company’s operations managers, 24/7 Communication & Dispatch Center, supervision from the Quality Assurance Department, and a team of dedicated field supervisors. Our officers go through training from our BSIS-licensed training facility that has the capacity to issue all license requirements of this contract including the BSIS Unarmed Guard Card and Armed Permit, First Aid/CPR certification and all security related courses.

AIS is fully equipped and committed to delivering exceptional security services tailored to the City of Cudahy’s needs. Our comprehensive approach, backed by round-the-clock support, rigorous quality assurance, and extensive training, ensures that we provide a secure and responsive environment for the district. With our experience team and robust infrastructure, we are confident in our ability to meet and exceed the requirements outlined in the RFP, ensuring the safety and well-being of the City of Cudahy.

Organization Chart
Please see attached Organization Chart of our company’s structure on the following page. 10 Page 256 of 716

OPERATIONS IT
L. Phan
Controller
M. Gong
Accounting
Administrator I
Lucy Lin
President/QM
A. Fan
IT Administrator
D. Macias
Logistics Coordinator
II
S. Sun
Logistics Manager
D. Chu
Logistics Coordinator
II
Absolute Security Intl Corp dba Absolute International Security AIS Training Center Absolute International Security, Inc M. Ma
Accounting
Coordinator II
Y. Sun
Accounting
Coordinator III
O. Du
Accounting
Manager
A. Lin
Financial Manager
S. Liu
Administrator
D. Reynoso
Chief of Operations
B. Colindres
Executive of Operations & Training

TRAINING LEGAL HUMAN RESOURCES ACCOUNTING
R. Flores
Director of
Compliance
L. Khau
Compliance/HR
Coordinator
C. Stanley
Recruiting
Coordinator III
E. Lopez
Recruiting
Administrator II
S. Ladage
Operations Manager
A. Reyes
Senior Dispatcher
J. Leal
Regional Operations
Manager
D. Matson
Operations
Administrator I
C. Herrera
Dispatcher III
A. Basford
Field Supervisor II
M. Baldwin
Field Supervisor III
Post Commander
D. Myers
Field Supervisor II
R. Landaverde
Field Supervisor III
Post Commander
R. Huete
Field Supervisor III
C. Hernandez
Field Supervisor III
Post Commander
M. Garcia
Field Supervisor II
F. Aluni
Field Supervisor II
Post Commander
E. Camarillo
Field Supervisor II
S. Duran
Field Supervisor III
Post Commander
L. Ramirez
Field Supervisor II
A. Murgo
Field Supervisor II
Post Commander

LOGISTIC
A. Flores
IT Support
Coordinator III

COMPLIANCE
J. Ayala
Director of HR
Dispatch Team/Attendance Team
A. Haq
Operations
Coordinator II
E. Garcia
Dispatcher I
D. Burris
Dispatcher III
R. Rios
Compliance
Administrator I
D. Motta
Operations
Coordinator I
A. Lewis
Field Supervisor I
Post Commander
D. Siegrist
Chief Legal Officer
T. Tang
Legal Administrator II
W. Finlan
Los Angeles County
Operations Supervisor

CONTRACT ADMIN
A. Zhang
Executive Assistant &
Sr. Contract Admin
K. Song
Accounting
Coordinator II
I. Arballo
Attendance
Coordinator III
G. Li
Accounting
Coordinator II
J. Diec
Contract Administrator
I
E. Ortiz
Office Coordinator
III
G. Hernandez
Dispatcher II
IE Supervisors
S. Duran
Field Supervisor III LA Supervisors
A. Jackson
Dispatcher III
Y. Arballo
Operations
Coordinator II
E. Mendoza
Dispatcher II
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11

Proposal for RFP – City of Cudahy – Professional Security Guard Services

PROJECT MANAGER(S) EXPERIENCE AND OTHER KEY PERSONNEL
Size of Project Team: Our operations team has over 130 years of combined Law Enforcement, Corporate Security, and Airport Police/Security experience bringing extensive knowledge in the specific fields of training, mentoring, and customer service to help better serve you. Our administrative team has more than 60 administrative employees and a security guard team of over 500 personnel as support.

The key personnel performing the work for the City of Cudahy’s RFP are:

President and Qualified Manager, Ms. Lucy Lin, has over 30 years of experience working with firms that provide private security services. She specializes in working with government contracts and providing cost-effective custom security programs. Ms. Lin is a certified mediator of the City of Los Angeles, City Attorney’s Office and has vast experience in reaching a resolution for difficult business issues. All major decisions at AIS are overseen and approved by Ms. Lin. Her experience includes Human Resources and Administrative Management, Marketing Development, Operations System Control, and Staffing & Accounts coordination. She is responsible for business development for all aspects of contracting, marketing, logistics, and operations and is principally responsible for binding the company.

Executive of Operations and Training, Mr. Bryan Colindres, is a seasoned professional responsible for the oversight and development of AIS's Training Center and the execution of the daily operations from various projects. With an extensive background in criminal justice and law enforcement, including roles with the Orange Unified School District, Los Angeles World Airports Police Department, and Los Angeles Police Department, Mr. Colindres brings a wealth of experience to his role. As a P.O.S.T. certified professional, he ensures our officers receive comprehensive training and are equipped to meet client expectations. Serving as a project manager for major municipal accounts, Mr. Colindres plays a pivotal role in the success of AIS and will be principally responsible and shall be the primary contact for working directly with the City of Cudahy.

Chief of Operations, Mr. David Reynoso, boasts over 30 years of law enforcement experience, having served as a Chief of Police overseeing a significant police department in the San Gabriel Valley. With advanced degrees and a background as an adjunct professor and a graduate of the FBI National Academy, Mr. Reynoso brings a wealth of knowledge to his role as Chief of Operations at AIS. His responsibilities include overseeing all aspects of security services operations, creating an elite diplomatic security team, and developing/implementing curriculum for our in-house security training school. His leadership ensures the overall success of AIS as a premier security firm in Southern California. Alongside Mr. Colindres, Mr.

Reynoso will be principally responsible and shall be the primary contact for working directly with the City of Cudahy.

Operations Regional Manager, Mr. Joe Leal, is at the helm of the Operations Department at AIS. He has over 23 years of combined Military, Federal Service, and Corporate Security Management with an emphasis on training, recruiting, and customer service. His notable roles include Commissioner for Veterans in Los Angeles County and Assistant Director of the Army Reserve Employer Support of the Guard and Reserve (ESGR). He manages diverse staff and provides leadership across various support functions such as HR, marketing, recruiting, risk management, business development, and logistics. Mr.

Leal has also developed national, state, and county veteran programs through community outreach and his contributions were recognized with the “Call to Service” award from President Obama. 12 Page 258 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Quality Assurance Control, Mr. Daniel Matson, plays a crucial role in ensuring the effectiveness and compliance of our security operations. Mr. Matson is responsible for the implementation and oversight of protocols, guidelines, and standard operating procedures, as well as managing the reporting and touring systems. He meticulously updates post orders for both new and existing job sites, and conducts detailed attendance reviews, providing essential counseling and administering disciplinary actions when necessary.

With his extensive oversight and proactive approach, Mr. Matson significantly contribute to maintaining high standards of service and operational excellence to various clientele.

Director of Compliance, Mr. Rogelio Flores, has over 35 years of security experience in various administrative and operational roles. He has successfully implemented security protocols and policies in positions ranging from security management to compliance oversight. Mr. Flores will manage the compliance operationally and administratively for the City of Cudahy’s RFP ensuring compliance with regulatory standards and coordinating with stakeholders to enhance campus safety. His extensive background includes developing and executing compliance strategies, conducting audits, and addressing any compliance issues. Mr. Flores’s leadership is pivotal in maintaining high standards of regulatory adherence and fostering effective collaboration with all our clients.

Director of Human Resources/Recruiting, Ms. Jeanette Ayala, brings over 20 years of experience in Human Resources and Recruiting. She manages the recruitment and retention of employees to meet the clients’ needs, and supervises company-wide employee benefits programs, ensuring they meet the needs of our diverse workplace and promote employee well-being. Her role also involves developing strategic initiatives for talent acquisition, fostering a positive workplace culture, and implementing effective employee engagement strategies. Additionally, Ms. Ayala plays a key role in resolving HR-related issues and ensuring compliance with employment laws and regulations, contributing to a productive and harmonious work environment.

Controller, Ms. Lisa Phan, has 25 years of experience in the accounting field of the security industry.

She oversees the accounting department and is responsible for billing and payroll, ensuring invoicing is accurate and timely, and payroll and its compliance is properly processed for our security personnels. Ms.

Phan provides strategic financial insights to support decision-making and drive the organization’s fiscal health and operational efficiency.

IT Administrator, Mr. Adam Fan, brings extensive experience in the IT industry. He meticulously oversees the company’s network infrastructure, ensuring that all equipment, including servers, routers, and communication systems, operate at peak efficiency. He manages the telephone systems, ensuring reliable communication across the company, and plays a crucial role in maintaining the guard touring systems, which are vital for security operations. Mr. Fan is also responsible for troubleshooting and resolving complex issues related to guard reporting software, including WinTeam, eHub, and Lighthouse.

His expertise in these platforms ensures that the company's security personnel can report and manage their tasks effectively. He is a key player in developing and implementing comprehensive security protocols to safeguard the company’s data and infrastructure. His vigilance ensures that all systems are protected against potential threats, thereby maintaining the integrity and confidentiality of sensitive information.

PROPOSED PROJECT MANAGER(S)’ RESUMES
Please see attached proposed Project Managers’ Resumes on the following pages. 13 Page 259 of 716
LUCY J. LIN
Telephone: (626) 858-7188
Email: [email protected]
PERSONAL QUALIFICATIONS:

Offers more than thirty (30) years in executive management experiences with a comprehensive background in HR & Administrative management; Marketing Development; Government Contracting; Operations System control in the private patrol sector, as well as executive management related to HR, administration, marketing, operations, and legal issues including collections, mediation, conciliations. • Expert in Executive management & Business Administration • Extensive Experience in Finances, Marketing, and Operations • City of Los Angeles Attorney’s office certified Mediator With experiences in
• Strategic Business Planning and International Business Negotiations PROFESSIONAL EXPERIENCES:

Ms. Lucy Lin, President and Qualified Manager of Absolute Security International, Inc., a security services provider for the Southern California region, has over 30 years of experience providing high quality, low-cost security services for both public and private clients alike. She possesses a wealth of business ownership, management, contracting, and administration insight that is critical to the company and its reputation as a prominent provider of security services.

Driven by her desire to provide the best security services at the lowest cost and building upon the experience gained through her previous endeavor, Odona Central Security, Inc., AIS specializes in negotiating cost-effective, customized security programs for all clients – public and private alike.

Ms. Lin holds an Executive Masters of Business Administration degree from Claremont College and a visiting scholar from Cambridge University. She studied under the tutelage of Dr. Peter Drucker, widely regarded as one of the most influential thinkers of modern management. Ms. Lin is further certified as a mediator with the City of Los Angeles, City Attorney’s Office. Her background, bolstered by her experience, allows Ms. Lin has given her the capacity to effectively grow Absolute Security International, Inc. into a prominent player on the security services stage in Southern California.

Ms. Lin’s mantra for Absolute Security International, Inc. is Your Protection is Our Mission. Your Safety is Our Goal. Based on that philosophy, as well as her extensive background in handling security services, Absolute Security sets out to provide the best, uncompromised, and secure security coverage at the lowest possible cost. All Operations at Absolute Security will first and foremost always fulfill the security needs of our client before all else.

Ms. Lin is currently the Founder, Owner, President, and QM of Absolute Security International, Inc. She oversees the Marketing, Operations, Financial, Human Resources, and Legal departments at AIS. At the helm, Ms. Lin has acquired massive government and corporate contracts in addition to high profile contracts such as the LADWP, LADOT, HACLA, LACFD, the County of Riverside and various other municipality and city contracts. As such, under Ms. Lin’s leadership, AIS has increased its annual sales revenue by more than 35% each year.

Previously, Ms. Lin held the position of Chief Administrative Officer, QM, and Partner at Odona Central Security, Inc. There, she managed all administrative responsibilities, but also greatly contributed toward the company’s Operational strategies. At Odona, Ms. Lin oversaw a resurgence of the company from near bankruptcy to a net worth of over $5M.
14 Page 260 of 716
15 Page 261 of 716
DAVID R. REYNOSO
5155 Irwindale Ave., Irwindale CA 91706
Phone: (626) 705-7598 | Email: [email protected]

PROFESSIONAL EXPERIENCE
Chief of Operations – Absolute International Security, director of all operations and training (12/2021– Present)
Police and Security Practices Expert Review and Testimony – Provide review, report preparation and court testimony (12/2021–Present)
Adjunct Staff Rio Hondo College/Police Academy Instructor (01/2016–Present) Chief of Police – City of El Monte Police Department, coordinate and direct all police operations and personnel (04/2015–12/2021)
Police Captain Operations Division Commander – Baldwin Park Police Department, commanding officer of all operations bureaus and personnel (12/2013–04/2015) Police Lieutenant Watch Commander – Baldwin Park Police Department, managed two patrol shifts, responsible for the approval of all shift police reports and supervision of police sergeants and officers (07/2013–12/2013)
Police Lieutenant Support Services Commander – Baldwin Park Police Department, overall administrative command of support services bureau, to include general investigations, special investigations, gang enforcement, records and dispatch management (03/2011–07/2013)

ADDITIONAL QUALIFICATIONS
Adjunct Staff Westwood College (01/2012–04/2015)
Bureau of Security and Investigative Services Basic Guard Card Instruction (01/2023–Present)

CORE COMPETENCIES
Mentoring & Tutoring, Setting School Schedules, Student-Centered Instruction, Curriculum Development & Implementation, Classroom Management, Instructional Programming & Brainstorming in the following courses.

Bachelor of Science degree in Criminal Justic Supervision and a Master’s Degree in Organizational Leadership. He is also a graduate of the FBI National Academy #244 and completed Sherman Block Leadership Institute Class #121. As an educator, the Chief of Operations continues to work as an adjust professor at local colleges.

MILITARY
Corporal – United States Marine Corps, acquired supervisory position (06/1985–08/1989).

Honorable Discharge – Active duty

EDUCATION
Chapman University – Master of Arts Organizational Leadership, March 2011 Union Institute & University – Bachelor of Science Criminal Justice Management, June 2008 Long Beach State University – Attended 2001-2003
16 Page 262 of 716
17 Page 263 of 716
18 Page 264 of 716
Bryan Colindres
Email: [email protected]
OBJECTIVE: I am a certified training instructor, Project Manager for multiple governmental and municipal contracts, and experienced leader in the private security sector. I have been an instructor at Orange Unified School District, a police officer (field training officer) with the City of Los Angeles, and an Army Veteran. I am bilingual in English and Spanish. 4255 Tyler Ave El Monte, CA 91731 (626) 858-7188
10/2014-09/2015 - Orange Unified School District (City of Orange ROP) Criminal Justice/CSI Instructor 1401 N. Hardy St., Orange, CA 92867 (714) 628-4000
09/2013-10/2014 - Southeast ROP (Norwalk-La Mirada Unified School District) CJ/CSI Instructor 12940 Foster Rd, Norwalk, CA 90650 (562) 860-1927
10/2006-03/2010 - L.A. World Airport Police Department, PSS Field Training 6320 W. 96th Street, Los Angeles, CA 90045 (310) 646-0200 Police Officer 03/2003-03/2009 - U.S Army Cavalry Scout (Reconnaissance) Sergeant 950 N. Cucamonga Ave., Ontario, CA 91764

EDUCATION/TRAINING
06/2011-08/2014 - East San Gabriel Valley Regional Occupational Program West Covina, CA Criminal Justice Associates Degree Program (Associates Degree Awarded) 05/2013 - California Commission on Teacher Credentialing Sacramento, CA Career Technical Education Teaching Credential (Public Service) 11/2011 - Rio Hondo College Whittier, CA
Peace Officer Standard Training (P.O.S.T. / PAC 43.14 Field Training Officer Course) (Certified as FTO on 11/07/2008)
06/2007-07/2007 - L.A. World Airport Police Police-Peace Officer Standard Training, Los Angeles, CA 832.1 P.C. Aviation Security Training (Certified on 06/08/2007) 10/2006-05/2007 - Los Angeles Police Department Los Angeles, CA Los Angeles Police Department Academy (DIPLOMA 05/25/2007)

QUALIFICATIONS
• Excellent customer service skills
• Excellent verbal and written communication skills
• Ability to work independently and in a team-oriented environment • Ability to organize, plan and coordinate multiple tasks with a high sense of urgency and follow-through
• Involved in plenty of various investigations and arrest • Can create curriculum for any environment in designated field • Ability to work effectively with people from diverse backgrounds • Trained and protected lower enlisted personnel
• Operated daily in administration environment/ support in field operations • Veteran of operation enduring freedom
• Willing to travel
***LIST OF AWARDS AVAILABLE UPON REQUEST ****

EMPLOYMENT HISTORY
12/2015-Present - Absolute International Security Inc. Executive of Operations & Training 19 Page 265 of 716

21 Page 267 of 716

Proposal for RFP – City of Cudahy – Professional Security Guard Services

PROJECT SCOPE OF WORK
AIS understands that the scope of work may be modified through negotiation and/or by written addendum issued by the City and will be made a part of the Agreement. The Agreement will be expected to be a twoyear term. The City of Cudahy shall have the unilateral option, at its sole d iscretion, to renew the Agreement automatically for no more than one (1) additional one-year term.

AIS professional security guard shall be present at all times during the course of the pre-arranged schedule.

Lunches and breaks will need to have the proper coverage. The patrolling of the area shall be supplemented with a marked company motorized vehicle to actively deter illegal activity. The maintenance, fuel and/or vehicle charging will be the responsibility of AIS.

AIS professional security guard services shall include patrolling of designated locations specified on page 5 of “Performance Duties” from the City of Cudahy’s RFP. Thursday through Sunday, 9:00 PM to 5:00 AM (this is subject to change upon agreement of both the City and AIS).

The agency shall provide services through the following mechanisms:

 AIS professional security guards shall monitor all areas under “Performance Duties” and all designated breaks, as required by law, need to be covered by appropriate AIS professional security guard.
 AIS professional security guards shall monitor the encompassing area, as well as perform walkthroughs through all parks and facilities, which include common areas and throughways during the course of their assigned shift.
 AIS professional security guards shall immediately report suspicious activity and contact the appropriate emergency personnel in situations where safety is compromised, or criminal activity is evident.
 AIS professional security guards shall deter any type of illegal activity and ensure that areas of travel are clear for accessibility.
 The expectation is AIS professional security guard shall alleviate and deter activity that is not conducive to productive and appropriate use of the area.  For information not known to AIS professional security guard, the expectation is that they shall document questions from members of the community and ensure that information is received by City staff for appropriate follow-up.
 Assigned AIS professional security guard shall be highly visible and identified as a professional security guard. They will be required to wear a professional uniform and badge. AIS professional security guard shall be highly vigilant in actively patrolling while on duty. The use of cell phones should only be for work related matters. AIS professional security guard services should include the use of two-way radios and/or cell phones to quickly relay information to City staff and/or emergency personnel.
24 Page 270 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services  AIS professional security guard service provider shall work to promote mutual trust and cooperation with the public and visitors within the patrol area.  AIS professional security guard service provider shall act in a courteous and professional demeanor towards the public and public officials.
 The City will provide AIS with a list of contacts throughout the City. This list includes but is not limited to City staff, Community Outreach Groups, Los Angeles County Sherriff’s Department, and the Los Angeles County Fire Department.
 AIS shall have frequent meetings with City of Cudahy’s staff to discuss and evaluate if the needs of the City are being met, what types of activity they are seeing, any trends that might be of concern, and to do an overall evaluation of the professional security guard services and make any necessary adjustments to the services provided.

Reports
An hour-by-hour log shall be kept for all activities taking place during each shift. AIS shall complete and submit a Daily Report Form to the City of Cudahy upon completion of each daily shift. The daily report shall include listing of all occurrences with significant data pertaining to all activities. In the event of an unusual occurrence, AIS shall meet with the City staff and submit an Incident Report to City staff, along with the Daily Report Form within 24 hours of the occurrence to the City of Cudahy. All required written records, including copies of police reports that may have been obtained, shall be turned over to the City Manager’s Office and/or other designees.

Personnel
AIS professional security guard assigned to perform work under this contract shall always be in uniform.

These uniforms must clearly identify the AIS and the name of the assigned individual security guard, in conformance with California State requirements. This identification may be accomplished through the use of shoulder patches, silk screening or stitched company emblems, insignias or logos. All AIS professional security guards must maintain a courteous and respectful demeanor when dealing with all members of the public. AIS professional security guard shall not be authorized to physically apprehend, subdue, or restrain any member of the public for any reason.

AIS professional security guard employed by AIS to perform work under this contract shall:
 Be able to communicate effectively in both written and oral English  Be proficient in Spanish
 Be physically and emotionally capable of performing the assigned tasks 25 Page 271 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Equipment
AIS shall furnish all equipment necessary to perform the work as described herein. All equipment shall be kept in good repair and shall conform to all federal, state, and local requirements.

Required equipment shall include but is not limited to:
 A vehicle to perform security inspections during shift, with visible company identification and amber lights to allow for rapid transportation around and throughout the designated patrol areas.
 AIS professional security guards shall be equipped with portable communication devices permitting 24-hour communication with company headquarters and/or with appropriate law enforcement agencies and other designated contacts.
 Flashlight
Work Schedule
Beginning of Shift: At the start of each work shift AIS professional security guard shall document the time of arrival and discuss any significant security matters with the security guard from the previous shift.

End of Shift: At the end of each work shift, AIS professional security guard shall advise City staff of any incidents or events that occurred during the previous work shift, regardless of the severity of the incident.

Any and all written reports prepared during the shift shall be submitted to the designated person via email.

Change of Shift: AIS shall ensure that continuous coverage is maintained during shift changes. Under no circumstances will there be a total absence of active security services during the hours covered by the contract.
 All work during the hours listed shall be continuous. Breaks shall only be taken at designated times and areas and when adequate coverage is maintained.  Guard shift changes during operating hours of City Facilities are to occur at the designated check-in/check-out location within the designated community center.  AIS professional security guards shift changes after operation hours must be recorded and monitored by the agency and must include proof that the check-in and check-out occurred at the predetermined scheduled times and that the check-in and check-out occurred within the confines of the designated patrol perimeter. Documentation of shift changes occurring after operational shift hours must be provided to City staff upon request.  During operational hours of City facilities and other City sites, security guard shift changes are to occur at the designated check-in/check-out location within the designated community center. 26 Page 272 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Performance Duties
AIS professional security guard shall maintain a constant and visible presence around and throughout, but not limited to the perimeter of Cudahy Park, Cudahy River Park, Clara Park, Clara Expansion Park, Lugo Park, community centers, streets and other city-owned properties. Professional security guard services may be required at successor-agency owned sites and city streets. Work performed shall consist of providing an AIS professional security guard to perform security services as described herein:
 AIS security guard shall routinely patrol through the confines of the City’s recreational parks, facilities, and streets including areas between all buildings, structures, and gated field and park space.
 AIS security guard shall supervise and control access to the City facilities and grounds within the patrol perimeter.
 AIS security guard shall routinely check in with designated City staff at the designated location(s) during operating hours of City parks and facilities within the City.  AIS security guard shall provide security inspections, scheduled rounds to tracking system location as designated, detection and investigation of buildings, ground, and appurtenances  AIS security guard shall ensure City owned building exteriors, structures, and gates are locked during after-hours non-operation and closures.
 AIS security guard shall perform inspection, detection, and investigation of all security–related incidents, violations of regulations and matters of public safety and report same to appropriate City staff.
 AIS security guard shall assist City staff with ensuring the City’s municipal codes are not being violated.
 AIS security guard shall inform the public of the City’s municipal codes applicable to City parks and facilities.
 AIS security guard shall contact appropriate personnel and police in case of unauthorized door openings or closings within the City’s parks and facilities.  AIS security guard shall screen visitors of facilities within the patrol perimeter.  AIS security guard shall question and check ID of anyone who enters the premises during and after normal working hours and record said entry on daily report document (only City staff with proper identification will be allowed within City facilities after normal operating hours).  AIS security guard shall be observant of behavior in common areas such as smoking and/or vaping in non-smoking areas and take appropriate action.  AIS professional security guard shall investigate all credible reports of suspicious, illegal activity from members of the public within the confines of the designated patrol perimeter and report all evidence of vandalism.
 AIS security guard shall observe and report any suspicious, illicit, or illegal activity or evidence of vandalism to the designated recreational parks and/or facilities.  Communication shall be established with local law enforcement agencies in order to provide information on criminal activity taking place on site. This communication shall include immediate communication required for emergency situations (i.e., gunfire, domestic violence, etc.) as well as communication required for subsequent investigations of criminal activity.  AIS security guard shall report inoperative interior and exterior lighting.  AIS security guard shall contact appropriate City representative, police and/or other emergency response personnel as required in the event of an emergency. 27 Page 273 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services  AIS security guard shall notify the appropriate law enforcement agency immediately of any unlawful activity.
 AIS security guard shall report any action taken by the security guard regarding any ordinance and/or rule enforcement, or emergency, in writing to the designated City staff.  AIS professional security guard shall remain within the patrol perimeter at all times throughout the duration of the shift.
 AIS security guard shall document all reports of suspicious, illegal activity and/or vandalism.

Include the nature, precise location, and outcome of all incidents in addition to any other pertinent details.

AIS professional security guard duties may, at the discretion of City staff, also include, but not be limited to:
 Inspection of all City facilities with the patrol perimeter. Preferably at unscheduled 1 ½ hour intervals.
 Periodic inspection of outside property which shall include all parking lots, office buildings, and ensure proper use of handicapped parking and fire zones.  Periodically inspect all exits, including fire stairwells and respond to alarms indicating unauthorized use.
 After business hours, inspection of office and building door lock, verification that sensitive areas are secured.
 Investigate fire, burglar, and pull-cord alarms for entire patrol area.

Emergencies
AIS professional security guards shall respond promptly and appropriately to all security-related emergencies and requests for emergency assistance regardless of the nature of the emergency. Upon determination of the nature of the emergency, AIS security guard shall immediately notify the appropriate law enforcement agency, fire department and/or medical aid provider as required. Medical aid administered by AIS security guard shall be only to the extent that the officer is qualified to administer in accordance with the officer’s level of certification. AIS professional security guard shall interface immediately with any law enforcement agency responding within the patrol perimeter outlined in map below.

Keys
Any keys/clickers issued to AIS professional security guards shall be responsibly maintained and securely stored. Keys and combination lock codes are only to be exchanged between AIS security guards at designated shift rotations and to City staff upon request. AIS security guards shall not open any facility, structure, or gate for any member of the public without direction from City staff except for emergencies.

AIS shall be responsible for expenses incurred from lost keys or from vandalism directly caused from inappropriate use of City issues keys or combination locks. 28 Page 274 of 716

Proposal for RFP – City of Cudahy – Professional Security Guard Services

3. Perishable skills training that is provided intermittently:

Other than weekly on the job training in the previous mentioned topics, sensitive use of force perishable skills and topics such as:
 Firearms Training and Certification (year-round training and re-certification)  Baton Training and Certification (year-round training and re-certification)  Chemical Agents (OC Pepper Spray) Training and Certification  Arrest Tactics
 Self-Defense

4. Training provided to guards:
 Sexual Harassment Training  Crowd Control of Large Groups  Crime Prevention and Response
 Dealing with Aggressive Behavior
 Interpersonal Communication
 Managing Conflict
 Teamwork
 BSIS Guard Card Training
 Firearm Training
 Terrorism Awareness Training
 Legal Powers and Limitations
 Preventing Discrimination and Harassme
 Workplace Safety Training
 Ethical Conduct
 Negotiation Skills
 OSHA Training
 Driver Safety Training
 Observation and Documentation Training
 Crisis Response
 Use of Force
BPPE Approved Training Facility: AIS’ training is approved to operate as a Post-secondary School by the California Bureau of Private Post-secondary Education (BPPE). It is one of only 200 vocational schools approved by the Department of Consumer Affairs with strict guidelines for training instructor credentials, class curriculum, and success of enrolled students. 30 Page 276 of 716

Proposal for RFP – City of Cudahy – Professional Security Guard Services

11. Security & Safety Training

12. CAL-OSHA Regulation

13. Professional Security Consultation

14. CPR & First Aid/AED

15. Emergency Onsite Training

16. Use of Force Training

2. Orientation Program
All guards are required to finish an orientation program outlined by our Training Manager Mr. Bryan Colindres that is site specific. If the staff of the City of Cudahy allows, this training program will be a joint effort to prepare guards with a curriculum to deal with all common occurrences, emergency protocols, and lay out daily responsibilities. This allows our guards to be prepared for the scope of work at the start of the contract and be familiar with evacuation, fire, lock-down, active shooter, biohazards, earthquake, and other drill procedures set by authorities.

Continued training every quarter is essential for our officers to retain high standards. This retention training will highlight areas of improvement and clarify any questions on the scope of duty. At the client’s request, AIS shall conduct additional retention training sessions.

Site Specific Training Courses:

All AIS security guards must successfully complete before commencing patrol duties, a basic training course which provides the subject matter, class time, and topics described below.

Duties and Functions of Security Guards (3 hours)
 Public Relations
 Appearance
 Observe and report
 Note-taking and reporting
 Legal powers and limitations
 Prevention
 Use of force only when life is being threatened
 Search and seizure
 Arrest powers
Prevention and Protection (3 hours)
 Patrols
 Checking for hazards
 Access control
 Department’s rules and regulations
 Inspections
 Safety
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Enforcement (3 hours)
 Observation and description
 Preservation of evidence
 Criminal and civil law
 Crimes in progress
 Unruly persons
 Defensive tactics
 Procedures for bomb threats
 Fires & Explosions
 Floods
 Demonstrations
Special Problems (2 hours)
 Vandalism
 Arson
 Burglary
 Robbery
 Theft
 Loitering
 Drugs and alcohol
 Terrorism
General Emergency Services (2 hours)
 Communications
 Crowd control
 Fire control systems and fire prevention
 First Aid/CPR
 Safeguarding District Property
 Law enforcement and private security relationships
 Responding to alarms

3. Staff and Supervisor Communication
Communication during and after an incident is fundamental to the safety of an officer and his protectees.

This is a 24/7 industry and crime never waits, so to remedy traditional after-hour communication downtimes, AIS has established our own 24-hour in-house Dispatch/Communication Center. Currently, 9 staff members operate this information hub that quickly and efficiently links officers in the field with command & control at headquarters. These efficient information relays have shortened the response time between officers, supervisors, management and clients in critical moments. Guards are also trusted with the business numbers of regional field supervisors to coordinate equipment drop-offs, meet ups, etc.

Additionally, AIS assigns a Project Manager and Field Supervisors to every site that it provides services to. This representative will have the authority to address any potential and on-going issues and coordinate any problems with the Operations management team back at AIS headquarters. Our field supervisors routinely check up on sites and delivery documenting supplies such as sign-in sheets, Daily Activity 33 Page 279 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Reports, Incident Reports, etc. During these visits, supervisors will collect recorded documentation for review and check up on the guard to see if there are any issues that need to be addressed.

4. Post Management
At AIS we believe that it is more efficient to be proactive than reactive. Therefore, we have established a check-in and out system for our guards to manage timekeeping. When our security officer begins his shift, he directly to his post (job location) and calls our 24/7 in-house Communications Center to check in. The dispatcher on duty logs all check-in and check-out times and verifies them against our assigned schedules for every guard and every shift for every client.

In addition, we also implement sign-in and sign-out sheets at job sites that are collected, processed, and verified against the call-in and call-out logs for each employee. These documents can be forwarded to clients at their request. This entire process ensures that the correct officer is on-duty at the assigned times and there is no unnecessary overtime or double shifts, and that each site has full coverage. This is again, verified in payroll, where every employee turns in a time-sheet, detailing the dates, jobsites, and times worked. The employee’s time sheet must match the assigned schedule and our logged check-in/check-out times to ensure proper hours worked. Once the timesheet is validated, it is then processed for payment.

Despite all the verification however, the timekeeping process can still be disrupted by user and reporting errors. Therefore, supervisors make routine stops at each site to check up on our guards and pick up documentation reports. Supervisors also have access to the guard tracking web client that can be accessed through computer, tablet, or smartphone. This allows them to see in real time whether the guard is on duty on site.

5. Staffing Capabilities
AIS currently services the Counties of Los Angeles, Orange, Riverside, and San Bernardino. This includes municipal, government, and private contracts in both armed and unarmed positions. AIS is currently expanding company operations by partnering with local workforce agencies such as Goodwill, Vet Hunters, and America’s Job Centers. This allows our company to meet specific officer requirements from our clients including bilingual in Spanish, experience working with law enforcement, and officers with proven history of high-caliber security training.
a. Staffing Plan
We will staff your location as indicated in RFP with officer(s) who have been highly trained in their security responsibilities as well as customer service. We will utilize officers who have been trained for the specific details and scope of work at your sites and we will train another two officers for backup. This will ensure that there is a consistent presence with officers who are familiar with the post assignments, employees, vendors, and guests. Additionally, we will also have our Field Supervisors trained for the specifications of your post and be ready to deploy at a moment’s notice. We will never send out an officer who does not understand the scope of work or what your expectations are. This ensures that you will always have highly trained personnel on site at any time. For whatever reason, if the usual officer is unable to work, we will deploy a replacement that is also trained and has knowledge of all aspects of this post.

Once on post, the replacement officer will be required to perform the same duties, tasks and assignment to those of the regularly scheduled officers.
34 Page 280 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services b. Security Guard Absences
As with any human capital industry, the security service industry has known attendance issues including tardiness and last-minute call offs. Absolute International Security has implemented many steps to minimize this issue. The first step is to ensure clear communications between scheduling, communications, quality assurance, and operations departments to ensure that a clear schedule is produced with officers who are qualified and happy with the sites that they are assigned to, thereby minimizing attendance mishaps as much as possible. Secondly, we implement a pool of rover/Quality Assurance officers who are trained for the City of Carson’s sites to allow us to fill vacant spots on a moment’s notice to ensure that the client never ends up with an unprotected site. c. Emergency Requests
AIS has a 24/7 Communication Center for our clients to immediately speak to a communications officer/Dispatch regarding any additional service needs, suggestions, questions, concerns, or complaints.

Any emergency requests will be directed to AIS management who will contact the client with a plan of action. AIS will fulfill requests to the best of our ability, including using site-trained supervisors for emergency coverage if needed. Any emergencies will have AIS management contact the client with the event briefings and if necessary, pursue an in-person meeting to address the situation. Our clients will have the emails and phone numbers to our management team.

Staffing Plan
Based on the Article III - Project Scope of Work from the City of Cudahy’s RFP, AIS proposes a staffing plan that includes two (2) professional unarmed guards with a vehicle to patrol the designated locations outlined under the "Performance Duties" on page 5 of the RFP. The guards will be scheduled to work Thursday through Sunday from 9:00PM to 5:30AM, with a 30-minute meal break to ensure a consistent 8-hour shift each day. During meal breaks and other breaks, appropriate coverage will be maintained to ensure uninterrupted security services.

Please note that the proposed staffing plan is based on the current scope of work outlined in Article III - Project Scope of Work from the City of Cudahy’s RFP. However, the scope of work may be subject to modification through negotiation and/or by written addendum issued by the City. As such, our staffing plan will be adjusted accordingly to align with any changes to the scope of work or requirements specified in future communications.

Please see AIS’s proposed Contract Staffing/Labor-Hours Allocation on the following page. 35 Page 281 of 716

MON TUES WED THUR FRI SAT SUN
88888888

HRSHRSHRS
Notes:
9am-5:30pm
123
Project: RFP for Professional Security Guard Services
City of Cudahy - Contractor Staffing/Labor-Hours Allocation Company Name: Absolute International Security, Inc
Company Address: 5155 Irwindale Ave, Irwindale, CA 91706; 4255 Tyler Ave, El Monte, CA 91731 Facility/Location Employee Name Position/Title Work Schedule HOURS Total Monthly Hours for City of Cudahy
Any hours worked in excess of 8 hours per day, billable at 1.5 times the regular rate for the first 4 hours of overtime, and any hours worked in excess of 12 hours per shift, billable at 2 times the regular rate.For any shift over 6 hours, security officers must take a mandated 0.5-hr off-duty meal break. This meal break will be non-paid and non-billed unless S/O does not receive the meal break. If the missed break is caused by client, client’s employees or by an incident or situation related to the client’s scope of work, S/O is required to be paid for the 0.5 hour worked, plus a 1.0-hour premium pay, both which will be billable to the customer. AIS has extended the hours to 0.5 to maintain 8-hour shifts. 277
Total Annual Hours for City of Cudahy 3328
The schedule is based on III. Project Scope of Work of RFP for Professional Security Guard Services.

Various City Facilities Unarmed Guard with Vehicle
Officer 1 9AM-5:30PM, Thur-Sun (0.5 hrs off-duty meal break) Total Weekly Hours for City of Cudahy 64
Officer 2 9AM-5:30PM, Thur-Sun (0.5 hrs off-duty meal break) 36

Proposal for RFP – City of Cudahy – Professional Security Guard Services

6. Tasks to be Completed from City of Cudahy’s Staff and AIS AIS kindly requests a designated point of contact from City of Cudahy to communicate with for site walkthroughs, quality assurance, service adjustments, questions, concerns, etc.

The following outlines the roles of AIS staff members dedicated to fulfilling the tasks outlined in the Article III – Project Scope of Work.

Project Deliverables
AIS has assigned dedicated personnel to manage and execute all tasks and deliverables as specified in the RFP. The detailed project schedule below outlines each task, its duration, and the expected completion time. This schedule also highlights the roles and responsibilities of our staff members, who will ensure regular verification and communication with our clients. Specifically, the chart illustrates daily, or quarterly check-ins related to each deliverable, providing a comprehensive overview of our project timeline and key milestones.

Sample forms of the Monitoring Methods are attached on the following pages.

Action for Client Documentation & Equipment
Verified Daily
Sign-in Sheets Attendance Coordinator/Administrator
Attached with Billing
Invoice
Electronic Sign-in Sheets Attendance Coordinator/Administrator Verified Daily Monitoring Method Monitoring Personnel Title
Check-in/out times Attendance Coordinator/Administrator Supervisor Post Checks
Quality Assurance
Coordinator/Administrator
Daily Report Log
Verified Daily Check in and Check out System
Daily Activity Reports
Quality Assurance
Coordinator/Administrator Verified Daily
Quality Assurance
Coordinator/Administrator Verified Daily
Supervisor Activity Reports
Quality Assurance
Coordinator/Administrator Verified Daily
Verified in Real-Time
Logistics Coordinator/Administrator
Operations Coordinator/Administrator
Individual Guard GPS
Tracking
Checkpoint Tracking
Patrol Vehicle GPS
Tracking
Vehicle Inspection
Incident Reports
Verified Daily
Verified Daily
Quality Assurance
Coordinator/Administrator
Quality Assurance
Coordinator/Administrator
Quality Assurance
Coordinator/Administrator
Verified Daily
Verified Daily
Compliance Coordinator/Administrator
Quarterly Audits
Quarterly Audits
Quarterly Audits
Quarterly Audits
Quarterly Audits
Quarterly Audits
Compliance Coordinator/Administrator
Compliance Coordinator/Administrator
Compliance Coordinator/Administrator
Compliance Coordinator/Administrator
Compliance Coordinator/Administrator E- Verify
BSIS Guard Card
Expiration
BSIS exposed Firearm
Permit Expiration
BSIS Baton Permit
Expiration
School Security SB 1626
Expiration
CPR/First Aid Expiration
OC Pepper Spray
Certification Expiration
Figure 3: Project
Deliverables and
Action Plan
37 Page 283 of 716
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38

Hourly Activity Report
AIS HQ - 9:13 am PST by
Activity Details
Time 09:11
Narrative This is a sample hourly report
Photo(s)
Signature
Print Name AIS Employee
Tue, 20th Feb 2024
Task 00060629 | 20th Feb 2024
SAMPLE FORM 40 Page 286 of 716
Phone: (626) 858-7188
Fax: (626) 858-2882
www.absolutesecurityintl.com
This report is created by AIS for our client’s reference only. It is not intended for anyone other than the specific client. The contents of this report are the observations at the jobsites. Since the report may expose some security issues, the specific clients who receives this report should not disclose the contents of this report to any other party due to the sensitive nature of the report. AIS does not assume any liability if any part of this report is disclosed to any third party for any reason without a written permission from AIS. 09-OP-106-00003
Incident Report
Incident Type
Clients Name Jobsite
Clients Address Jobsite Address
Date, Time, Day of Occurrence
Location of Occurrence
CODE: V - VICTIM W - WITNESS I - INFORMANT R - REPORTING PARTY P - PARTY Code # of L. NAME F. NAME M. NAME SEX ETHNICITY DOB AGE RES. ADDR. CITY ZIP VICTIM CLASSIFICATIONS # RES. PHONE BUS. ADDR. CITY ZIP English Speaking? BUS. PHONE
Code # of L. NAME F. NAME M. NAME SEX ETHNICITY DOB AGE RES. ADDR. CITY ZIP VICTIM CLASSIFICATIONS # RES. PHONE BUS. ADDR. CITY ZIP English Speaking? BUS. PHONE
CODE: S - SUSPECT SJ - SUBJECT S/V - SUBJECT/ VICTIM SJ/V - SUBJECT/ VICTIM Code # of L. NAME F. NAME M. NAME DRIVER’S LICENSE (STATE & NO.) RES. ADDR. CITY ZIP RES. PHONE
BUS. ADDR. CITY ZIP BUS. PHONE

SEX RACE ETHNIC ORIGIN HAIR EYES HEIGHT WEIGHT DOB AGE
CHARGE WHERE DETAINED OR CITE #
AKA MONIKER BOOKING #
Code # of L. NAME F. NAME M. NAME DRIVER’S LICENSE (STATE & NO.) RES. ADDR. CITY ZIP RES. PHONE
BUS. ADDR. CITY ZIP BUS. PHONE

SEX RACE ETHNIC ORIGIN HAIR EYES HEIGHT WEIGHT DOB AGE
CHARGE WHERE DETAINED OR CITE #
AKA MONIKER BOOKING #
VEHICLE #__________
STATUS____________
LICENSE (STATE & NO.) YEAR MAKE MODEL BODY TYPE COLOR

REGISTERED OWNER IDENTIFYING FEATURES GARAGE NAME/ PHONE OFFICER EMPLOYEE # SUPERVISOR EMPLOYEE #
SHIFT OPERATIONS EMPLOYEE # DATE TIME
41 Page 287 of 716

Total Mileage:

Date of Visit: Start Time: End Time:

Date of Visit: Start Time: End Time:

Date of Visit: Start Time: End Time:

Officer Assigned: Officer Name Printed: Officer Signature Officer Daily Report Reviewed? † Yes † No
Jobsite Name: Jobsite Address:

Notes and Observations:

Officer Assigned: Officer Name Printed: Officer Signature Officer Daily Report Reviewed? † Yes † No
Jobsite Name: Jobsite Address:

Notes and Observations:

Officer Assigned: Officer Daily Report Reviewed?
† Yes † No
Officer Name Printed: Officer Signature
Jobsite Name: Jobsite Address:

Notes and Observations:

Start Time:

Supervisors Daily Report
Vehicle Number: Starting Mileage: Ending Mileage: Vehicle Inspection Report Completed? † Yes † No
Supervisor Name: Supervisor ID#: Date: Day of Week:
4255 Tyler Avenue, El Monte, California 91731
Telephone (626) 858-7188 Facsimile (626) 858-2882 Toll Free (866) 969-7188 www.absolutesecurityintl.com
44 Page 290 of 716
Name: ____________________________________ ID#_______________Pay Period:_________________ to ______________ Date Time In Time Out Time In Time Out Hours Approval
Total Hours:________________ Date:_______________________ Signature:______________________________________ Final Approval:___________________ Job Site/Location
California law mandates that you must take a 30 minute meal break, when you work more than 5 hours a day. You MUST begin your meal break BEFORE you start working more than 5 hours. For example, if you begin work at 6:00am, your meal break must begin no later than 11:00am (5 hours after you begin work).

I certify under the penalty of perjury that the above hours accurately represent my working and meal break hours. I further certify that to the extent I worked less than 6-hours on a given day and waived my right to a meal break OR worked less than 12-hours in a day and waived my right to a second meal break, I did so VOLUNTARILY of my own free accord and without any coercion from my employer. I also certify that I have taken ALL of my 10-minute rest breaks to which I am entitled under California law, as fully explained to me by my employer.

California law also mandates that you take a 10-minute, duty free, rest break for every four (4) hours worked or major fraction thereof. The law requires that you take a 10-minute rest break in the middle of each 4-hour work period (e.g., at the 2-hour mark).

These are paid breaks, and can NOT be voluntarily waived. 4255 Tyler Ave • El Monte, California 91731
Toll Free (866) 969-7188 • Telephone (626) 858-7188 • Facsimile (626) 858-2882 www.absolutesecurityintl.com
Please send time cards to: [email protected] 45 Page 291 of 716

Officer Inspection 100%
AIS HQ - 9:15 am PST by
Officer Details
Officer Name AIS Employee
Employee ID 99999
Officer Guard Card Information
Current Guard Card on Person Yes
If "No" Why not?
Guard Card Expiration Date 29/02/24
Other Officer Certifications
Firearm Permit N/A
Baton Permit Yes
Pepper Spray Certificate Yes
CPR/ First Aid Certificate Yes
If "No" on any of the above that are required for the jobsite explain why the Officer does not have it with them
Inspection 7 / 7 (100%)
Question Answer Weight Score
Uniform Dress and Appearance Pass 1 1
Duty Gear and Equipment Pass 1 1
Officer Conduct Pass 1 1
Training & Certifications Pass 1 1
Job Knowledge Pass 1 1
Reporting Accuracy and Completeness Pass 1 1
Vehicle Condition Pass 1 1
Tue, 20th Feb 2024
Audit 00001241 | 20th Feb 2024
SAMPLE FORM 48 Page 294 of 716
Total Score 7 / 7
100%
Additional Comments and Commendations
Has Officer displayed conduct above and beyond
expectations?
No
Additional Notes This is a sample Officer Inspection
Sign-Off
Officer Signature
Print Officer name AIS Employe
Supervisor Signature
Print Supervisor Name AIS Employee
Tue, 20th Feb 2024
Audit 00001241 | 20th Feb 2024
SAMPLE FORM 49 Page 295 of 716
4255 Tyler Avenue, El Monte, California 91731
Telephone (626) 858-7188 Facsimile (626) 858-2882 Toll Free (866) 969-7188 www.absolutesecurityintl.com

ABSOLUTE INTERNATINAL SECURITY

GUARD SIGN-IN / SIGN-OUT SHEET
POST: _______________________________ LOCATION: _______________________________

DATE NAME(PRINT) SIGNATURE TIME-IN TIME-OUT APPROVED

INITIAL
50 Page 296 of 716
 

 
  





 











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ACCOUNT NAME:

Speacial Security checks information for patrol offices:

TIMES OF PATROL CHECKS:

OFFICERS OBSERVATIONS AND NOTATIONS:

OFFICER'S SIGANATURE:

FIRE WATCH
4255 Tyler Avenue, El Monte, California 91731
www.absolutesecurityintl.com
Telephone (626) 858-7188 Facsimile (626) 858-2882 Toll Free (866) 969-7188

D A T E
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53 Page 299 of 716
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Vehicle Inspection Report 100%
- 6:11 am PST by
General Vehicle Information
Vehicle Unit Number 42
Fuel Gage Level 1/2
Mileage 97162
Exterior Condition 6 / 6 (100%)
Question Answer Weight Score
Front N Damage 1 1
Rear No Damage 1 1
Driver Side No Damage 1 1
Passenger Side No Damage 1 1
Other Body Damage (explain in notes) No Damage 1 1
Cracks on Windows and Windshield No Damage 1 1
Electronics 7 / 7 (100%)
Question Answer Weight Score
Headlights Works perfectly 1 1
Tail Lights Works perfectly 1 1
Break Lights Works perfectly 1 1
Turn signals Works perfectly 1 1
Cabin Light Works perfectly 1 1
Light Bar - - -
Windows / Slide view Works perfectly 1 1
Is AC / Heater and Windshield Defogging Working? Works perfectly 1 1 Tire Condition 2 / 2 (100%)
Question Answer Weight Score
Tue, 20th Feb 2024
Audit 00001234 | 20th Feb 2024
SAMPLE FORM 55 Page 301 of 716
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Titles of Personnel Performing Monitoring/Deliverables Functions Operations Department – The Operations Team is integral to maintaining seamless field operations and ensuring a high level of service. This team includes Dispatchers, who play a crucial role in managing and coordinating daily activities. Dispatchers are responsible for monitoring and verifying the attendance and status of all officers on duty. They ensure that officers are present for their scheduled shifts and address any discrepancies promptly.

Compliance Coordinator/Administrator – The Compliance department is mainly responsible for employee certifications and licenses, in adherence with Client’s contract compliance requirements, insurance compliance requirements, and local, state, and/or federal legal compliance requirements. Our Compliance Coordinator/Administrator maintains precise records, prepare comprehensive compliance reports, and proactively address any issues that may arise. Additionally, they will ensure all employees are well-informed and adhere to both regulatory and internal policies.

Quality Assurance Coordinator/Administrator – The Attendance Coordinator/Administrator’s role is responsible for ensuring compliance from all employees to all attendance-related contract requirements, company attendance policy, and wage-and-hour laws. They will enforce attendance policies, manage absences, and tardiness, and ensure accurate tracking of work hours and overtime. Our Quality Assurance Coordinator/Administrator will conduct regular audits and reviews to uphold high standards of quality and implement corrective actions as needed.

Quality Assurance Manager – The Quality Assurance Manager addresses client complaints and constructs emails to follow up with concerns. If needed, they will facilitate these concerns to their appropriate departments and follows up on AIS staff to make sure that stellar customer service is being provided. The QA Manager is responsible for reading through all complaint forms/logs and monthly reports, taking corrective action as needed.

IT Department – The IT Department is dedicated to providing exceptional technological support and ensuring that clients have a seamless experience with our systems. Our technicians are always on standby through a dedicated helpdesk, ready to address and resolve any technology-related issues that clients may encounter. We prioritize understanding and integrating client feedback to tailor our services to specific industry needs, enhance the functionality of our technology, and simplify user interactions. A key responsibility of our IT team is the meticulous review and management of GPS tracking systems via the Brickhouse Security web portal and Vehicle Tracking tools, as outlined in the Monitoring Methods section of this proposal. By focusing on these areas, we ensure that our technological solutions are both effective and user-friendly, supporting our clients and contributing to the overall success of our operations.

Logistics Department – AIS' logistics team focuses on three keys tones for the management of local businesses: private storage solutions, uniform supplies, and infrastructure. This is our baseline to make the coordination of complex operations easier for our clients. Future R&D is underway to discover new opportunities for increasing efficiency for the organization and administrative process. It is the Logistics Department to ensure that all uniforms, equipment, and reporting documentation is readily available for our security officers. The Logistics Department also inspects all patrol vehicles on a daily basis, reporting any damage or mileage.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

7. Electronic Monitoring Methods
Electronically Employed Check-in & Check-out System
AIS utilizes a guard touring software to keep track of work schedules and check in/out times. Guards can clock-in from their personal or site phone and our attendance department will verify the guards’ time and location when reviewing timesheets. AIS implements a geofence which will only allow the guard to clock in when the guard is inside the designated geofence. Timesheet summaries breakdown hours in a pay period and allows for easy export of timesheet reports. Spot overages allow clients to easily see the differences between scheduled vs. worked hours. Upon request, AIS can provide a work tablet for each site for employees to clock-in without using a GPS-enabled device.

Sign-in Sheets
In addition to calling in and out, we also implement sign in and sign out sheets at each job site. The sign in sheets are collected by one of our field supervisors and are turned in to our headquarters. The sign in sheets are then compared with the call in and call out log for each employee. Once this is completed, the time sheets are checked against the post schedule to ensure that the correct employee is checking in and out and that there is no unnecessary overtime being worked and there is full coverage of the post. If there are any changes in the schedule or hours worked, it is updated on our weekly schedule. All sign in sheets and call in and out logs should match the schedule for a particular jobsite at this point. If the post does not require a sign in and out sheet, dispatch matches all time sheets to the call in and out logs to ensure the hours of work are accurate.

Lighthouse
AIS uses a mobile, web-based guard touring software solution called Lighthouse. Lighthouse is specifically designed for security companies that want real time oversight at their sites. This program will allow the client to see real time reports, GPS, and incident reports. Our guards are instructed to write hourly activity reports using a mobile phone that is provided by AIS. One key feature that we use is the scanning of NFC checkpoints. These checkpoints can be placed at an area of importance which will physically force the guard to scan this checkpoint on a needed basis. Once scanned, the phone can provide a follow-up prompt of the client’s choosing. This can be a reminder to the guards to shut any open doors, or to make sure certain places are secure and locked. Lighthouse can be accessed through any mobile device. This includes tablets, phones, and computers. The client can monitor the guard’s live GPS location which updates every few minutes.

This can give peace of mind to the client knowing that the guard is on site and patrolling. Reporting an incident through Lighthouse is very easy. The report will allow the guard to post any pictures of the incident, to write a detailed report of the incident and to follow-up on every post incident procedure as well. We have a dedicated department that oversees the Lighthouse report to ensure every guard is doing an hourly activity report or a patrol. If a guard misses a scheduled patrol, a notification will be sent to our 24-hour dispatch center, and they will contact the guard to remind them to do their patrol. Overall, Lighthouse is a great tool that we use to monitor and supervise the guards. 60 Page 306 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Example of Reports
 In the tasks page, Users will be able to see hourly activity reports.  User can see the Report type, date, who reported it, and the account name.

Live Time GPS Tracking
Lighthouse is a mobile workface management software for Security. Lighthouse is designed to meet the needs of security service providers by offering tools for real-time monitoring, incident reporting, guard tour management, and overall operational efficiency. The system utilizes cloud-based technology to enable remote access, data analysis, and reporting. Lighthouse features include GPS tracking for security patrols, scheduling and workforce management, incident and activity reporting, and client portal access. 61 Page 307 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Lighthouse: Map
The Maps view in Lighthouse Web is a powerful tool for monitoring service hours, activities, and employees. This view is the default view when you access Lighthouse Web. The activity displayed on the map refreshes on a continual 30-minute rotation. From Maps you can view locations and areas/signals and complete the following actions:
 Search for employees logged into Lighthouse.
 Find specific locations Lighthouse: Searching for a Location on the Maps View.  Display current and previous time period activity Lighthouse. 62 Page 308 of 716

Proposal for RFP – City of Cudahy – Professional Security Guard Services

8. Industry-Specific Work-Flow and Employee Management Platform AIS uses Teams, a powerful, holistic, industry-specific work-flow and employee management system to augment every facet of our business. With Teams running in the background, we can focus on providing you the best possible service through efficient processes, quality work, powerful work scheduling features and convenient customer tools.

Teams utilizes smart integration to connect our Company’s Operations, Quality Assurance, Compliance, Recruiting, Human Resources, and Financial components to maximize our efficiency and streamline our processes from back-office administration to our field-based workforce, where it matters to you the most. Teams’ cloud-based web and mobile solutions were specifically built for security contractors, which means that our technology platform is tailored to the services we provide and the quality you expect.

The following are some samples of Teams software that provide value to you:

Convenient Tools – Access the information you want through Teams’ online customer self-service portal or on the mobile app, available anytime, anywhere you want.  View invoices with totals, employee names and shift information in your inbox or on the portal.  Access employee roster, compliance, and scheduling reports online or review schedules on your mobile device.
 Communicate directly with us on work requests, invoice questions or other issues.

Powerful Scheduling Features – We confirm the right people are working at the right site at the right time.
 Access your site’s employee schedules online or on mobile and review complete employee rosters online.
 Real-time attendance monitoring allows us to respond to attendance issues quickly with customized alerts.
 Pin-point employees with GPS location, biometrics, voice verification and caller ID features.  Fill open shifts and assign additional staff with on-the-go scheduling.  Track compliance and certification requirements to ensure we always send an officer who meets the post requirements for your site.

Quality Work Guaranteed – We’ll prove we’re meeting our high standards and our contractual commitments to you.
 Customized Checkpoint lists are used to perform site inspections and review job posts, officers, and your satisfaction.
 Access Checkpoint results through our web and mobile self-service portal or complete a Checkpoint yourself.
 Notify deficiencies or incidents immediately, so we can review and correct them in real-time.  Officers are able to confirm and review their schedules and view their daily post checklists when arriving on-site.
 Increase confidence and accountability by empowering our employees through open, accessible communication.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Efficiency Through Integration – Integrated Operations and Financial components deliver timely, complete, and accurate information, and drives transparency and accountability from our office to yours.  Fewer manual processes and less data entry helps us manage our time effectively.  Thorough customer information is tied to jobs, billing and other operational factors.  Lower overhead keeps our prices competitive.
 Maintain customized, accurate and timely billing for your site through integrated and automated processes.
 Recruiting integrations allows us to interview, screen, hire, and place Officers at your site with minimal turnaround time.
 Fully inter-departmental integrated information flow enables us to factor in all variables to always find the most qualified and best fit Officer to place at your site, reducing turnover and increasing stability.

Guard Touring - Teams is an incredibly effective way to ensure that security officers are performing their duties efficiently and effectively by providing an array of features for both clients and security officers that make it a great tool to monitor, track, and ensure the safety of a property. Our Operations team will have access to real-time monitoring of officer activities and can even set up customized alerts and notifications base on certain conditional triggers. The software also provides in-depth reports and analytics that allow us to track the performance and make determinations if the officer is truly the best fit for the site. Security officers can stay organized and efficient by having access to the most important documents needed to do their job such as post orders, incident reports, and checklists.

AIS has partnered with Teams to dramatically increase the efficiencies of our workflow and management processes, to create the most seamless client experience, and to guarantee that our services meet and exceed all client expectations. Our technology platforms allow us to ensure accountability and enable cost-savings so that our clients can extract the most value and benefits from our services. 65 Page 311 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

9. Emergency Response Protocols & Safety Procedures/Measures All officers assigned to the City of Cudahy must clearly understand Emergency Response Protocols.

Each Security Officer must use good common sense and follow through with a clear mind and complete respect for personal safety. The lives of our officers as well as the lives of others are of the highest priority. In addition to AIS emergency training, guards will follow evacuation and emergency procedures. This shall be completed as a part of the orientation and site-specific training program.

TYPES OF EMERGENCIES:

1. Man Made
Fires (Arson)
Accident/Injuries (Train, Bus, or Car)
Bomb Threats
Blackouts
Terrorist Activities
Robberies (Armed)
Active Shooter
Riots

2. Natural
Earthquakes
Storms
Floods, etc.

Universal Emergency Response Procedures are a set of standard, clear directives that may be implemented across a variety of emergency situations. When an emergency begins, guards are to decide which procedure to implement, based on the situation.

UNIVERSAL EMERGENCY RESPONSES:

1. Procedures
Alert Status
Alarms
Evacuation
Lockdowns

2. Emergencies
Workplace Violence
Chemical Spills (HAZMAT)
Psychiatric Crisis
Medical
Severe Weather
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

ACTIVE SHOOTER EMERGENCY RESPONSE
First and foremost, the guard must ensure the safety of his or her life. Once the threat of one’s life is past, the officer must contact the client to determine the course of action to be taken. Once the authorities have been informed, it is the officer’s duty to preserve the life of those around him. This includes keeping calm and directing staff away from the direction of activity. The guard should be familiar with the authority’s evacuation and lock-down drills.

Communication
Essential information that should be relayed to the command post include:
 Status of crisis site (secure or unsecure)
 Status of law enforcement personnel (number injured, killed, or wounded)  Status of criminal or terrorist subjects (killed, wounded, or captured)  Status of other occupants (killed, wounded, or in custody)  Current actions in progress
 Location, description, and status of any IEDs
 Follow-up needs such as EOD, emergency medical services (EMS), or other As an initial responder, AIS guards will be responsible for rapid deployment of subsequent responders to the crisis site. AIS guards shall be reinforced in all training and understood by all members of potential responding agencies. This is to prevent our guards from being vulnerable to misidentification by responding parties.

Evacuation
Because of the nature of an active shooter incident, officers may not be able to begin automatically evacuating others prior to securing the threat. Rescue operations should begin once the threat is neutralized. Several factors need to be considered when evaluating the evacuation of wounded and nonwounded individuals:
 If wounded persons need to be evacuated, they should be moved to the established evacuation exit point
 Evacuation of wounded persons should begin as soon as practical  Security outside the crisis site will dictate the timing of the evacuation Evacuation shall only be conducted if sufficient safeguards are in place to provide for safe movement. 67 Page 313 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

BOMB THREAT RESPONSE PROCEDURE
If a bomb threat is received, either by phone or other means, the person receiving the call should remain calm and attempt to get as much of the following information as possible on a bomb threat report form.

If the caller wishes to talk, or answer questions, use open-ended questions and let the caller talk.

DO NOT CUT THE CALLER’S ANSWERS OFF. The longer the caller talks, the greater the possibility of obtaining valuable information.
 Time the device is set to go off.
 Location of the device.
 Type of device and description.
 Reason for setting the device.

Notify authorities immediately as well as your facility supervisor, manager, operator, or administrator.

If possible, signal or pass a note to other staff to listen and help notify authorities. Wrote down as much information as possible that will aid investigators: Caller ID Number, exact wording of threat, type of voice or behavior, etc. Record the call, if possible.

If a package that appears suspicious is received or found within the Sites, the guard will notify City officials and the Los Angeles Police Department. The guard shall not handle the package and will clear the immediate area of staff. If the package appears suspicious to officials, he or she will ask the designated staff representative to send for the police and bomb squad. When reporting to 9-1-1 and the local law enforcement, explain why the item looks suspicious and follow their further instructions. Law enforcement will assess the situation and provide guidance regarding shelter-in-place or evacuation. If no guidance is provided and you feel you are in immediate danger, calmly evacuate the area. Distance and protective cover are the best ways to reduce injury from a bomb.

The guard is to keep the area clear until the police or bomb squad arrives and completes its inspection.

Emergency Evacuation Procedures will be conducted by the guard who will be notified whether or not only a single area will be evacuated or if there will be a general evacuation ordered. Every situation is unique and should be handled in the context of the facility or environment in which it occurs. Facility supervisors and law enforcement will be in the best position to determine if a real risk is posed and how to respond.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

TELEPHONE BOMB THREAT CHECKLIST
INSTRUCTIONS: BE CALM, BE COURTEOUS. LISTEN. DO NOT INTERRUPT THE CALLER.

YOUR NAME: __________________________ TIME: _____________ DATE: ________________ CALLER'S IDENTITY SEX: Male _____ Female ____ Adult ____ Juvenile ____ APPROXIMATE AGE: _____ ORIGIN OF CALL: Local __________ Long Distance ___________ Telephone Booth __________

VOICE CHARACTERISTICS SPEECH LANGUAGE
___ Loud
___ High Pitch
___ Raspy
___ Intoxicated
___ Soft
___ Deep
___ Pleasant
____________
Other
___ Fast
___ Distinct
___ Stutter
___ Slurred
___ Slow
___ Distorted
___ Nasal
____________
Other
___ Excellent
___ Fair
___ Foul
___ Good
___ Poor
__________
Other

ACCENT MANNER BACKGROUND NOISES
___ Local
___ Foreign
___ Race
___ Not Local
___ Region
___ Calm
___ Rational
___ Coherent
___ Deliberate
___ Righteous
___ Angry
___ Irrational
___ Incoherent
___ Emotional
___ Laughing
___ Factory
___ Machines
___ Music
___ Office
___ Machines
___ Street
Traffic
___ Trains
___ Animals
___ Quiet
___ Voices
___ Airplanes
___ Party
Atmosphere

BOMB FACTS

PRETEND DIFFICULTY HEARING - KEEP CALLER TALKING - IF CALLER SEEMS AGREEABLE TO FURTHER CONVERSATION, ASK QUESTIONS LIKE:

When will it go off? Certain Hour ____ Time Remaining
Where is it located? Building Area
What kind of bomb? ___________________
What kind of package? ______________
How do you know so much about the bomb?
What is your name and address?
If building is occupied, inform caller that detonation could cause injury or death.

Activate malicious call trace: Hang up phone and do not answer another line. Choose same line and dial *57 (if your phone system has this capability). Listen for the confirmation announcement and hang up.

Call Security at 911 and relay information about call.

Did the caller appear familiar with plant or building (by his/her description of the bomb location)? Write out the message in its entirety and any other comments on a separate sheet of paper and attach to this checklist. Notify your supervisor immediately.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

CHEMICAL RESPONSE PROCEDURE
Chemical spills can occur within or outside of the facility. When a chemical spill happens, it may not be readily apparent as a hazardous materials incident. You will not necessarily see the spill or smell chemical fumes before it affects you or others around you.

Typically, the first signs that a chemical spill has occurred will be reports of dizziness, fatigue, or nausea by two or more persons within a specific area. If you become aware of two or more people reporting feelings of illness when exposed to a specific area, DO NOT attempt to investigate the suspected area yourself. Notify Absolute International Security Post Commander and/or management immediately.

When a chemical spill is suspected or confirmed, the first priority shall be the safe and immediate evacuation of all persons from the affected area. Security personnel shall be utilized to search for and evacuate persons from the affected areas only if the circumstances show that such an action does not pose undue hazard to Security personnel.

Security personnel shall notify local emergency services (i.e., police and fire), explain the circumstances, and await emergency response.

Security personnel shall contain the affected area and not permit any patrons or employee’s access until the situation has been successfully resolved.

If a chemical spill occurs outside of the building, it may involve a container marked with an identification placard. Security personnel shall determine, from a safe distance, if an identification placard is visible on the involved container(s). They shall note the placard’s number, color code, and symbol(s) and be able to provide this information to responding Emergency Services personnel. See attachment # 2 for samples.

Precautionary Measures
 Do not assume gases or vapors are harmless due to lack of odor.  Do not walk through, touch, or come into contact with any type of spilled materials.  Remain at a safe distance from the location so as to avoid inhaling fumes, smoke, or vapors from any spilled materials.
 Remain alert for the possibility of fire within the containment area.  Notify all department managers/supervisors of the affected area and instruct them to ensure that no employees inadvertently enter the containment area.

Any reports of exposure to chemicals by employees or patrons shall be immediately reported to the onduty supervisor for proper treatment and documentation. 70 Page 316 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

ROBBERY REPORT SYSTEM
Ensure Staff Safety
When Safe, Call 911
Notify Field Supervisor
Field Supervisor Will Notify AIS Project Manager
Mr. Bryan Colindres
Cell: (626) 848-7406
AIS Will Notify the Client
Remember what the robber looks like & provide the best description possible Don't touch anything until Police arrive
Wait for Further Instructions from the Police Department 71 Page 317 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

FIRE EMERGENCY RESPONSE PROCEDURE
The surest way in which to control a fire is to prevent it from happening in the first place. All Security personnel are responsible for remaining alert for any circumstances within their area of responsibility which could result in or increase the chance of a fire. The following are examples of what each officer should consider basic prevention measures:
 Always be on the lookout for combustibles. Flammable liquids such as gasoline are not to be used for cleaning purposes. Liquids not contained in their original containers are to be removed from public areas.
 Refuse must always be placed in proper containers and disposed of in a timely manner.  Be aware of maintenance work in your area of responsibility, particularly welding or electrical work. Check the work area thoroughly for “hot spots”.

If Fire is detected:

Although it is impossible to determine to what extent a fire represents a hazard, the following procedures are a guideline for Security personnel:
 Notify staff, by radio or telephone, of any report (or personal observation) of smoke or flames.  Clear/evacuate the immediate area of patrons and employees.  If the fire is accessible, attempt to extinguish it. If the fire cannot be extinguished, close any doors in the area in order to help contain the blaze.
 Stay in the immediate vicinity, if safe to do so, until assistance has arrived.

If the fire is large or appears to be out of control, immediately notify emergency services (i.e., police and fire) and contact all department managers on property and forewarn them to prepare for implementing the Evacuation Procedures.

If any fire is detected in any location on the jobsite, the first thing to do is summon the local Fire Department. Officers must be prepared to provide the exact address of the location. Then, officers must immediately notify their supervisor as well as the Client. 72 Page 318 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

FIRE EMERGENCY REPORT SYSTEM
Fire Emergency
Identify What Class of Fire- A, B, or C
Use of Fire Extinguisher if the fire is small & contained Do not attempt to fight any fire that is large and obviously out-of-control Never cut off your escape route to safety
Your next top priority must be the protection of lives.

Activate or sound the fire alarm. Then coordinate an evacuation with the proper authorities.

Call 911
Call the Fire Department
Notify Field Supervisor
Field Supervisor Will Notify AIS Operations Manager and Officials Mr. Bryan Colindres
Cell: (626) 848-7406
AIS Will Notify the Client
Wait for the Fire Department
Check that the Fire Department has quick and easy access to the location of the fire.

Unlock and open gates and doors.

Do not permit patrons to depart in vehicles
Clear all access routes for emergency vehicles and equipment.

Position yourself beside the street where you can easily be seen Direct the Fire Department to the affected area.

Avoid having people walking or running around on the external perimeters of the location Once the Fire Department has arrived, the Captain/Chief will be in charge Control emergency access routes clear by keeping all unauthorized persons away from the emergency area
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

FIRE EXTINGUISHER USE & CARE

1. Types of Fire Extinguishers
There are four fire classifications and specific types of extinguishers are used for each, as described below. If you have not been trained in fire suppression, or proper use of a fire extinguisher, please do not attempt to combat a fire. Call for assistance and attempt to confine the fire to the smallest area possible.

Class A: The types of fires can be put out with water include wood, paper, rubber, plastics, and fabric (ordinary solid materials). Water acts as a cooling agent, thus reducing the heat of the fire. After a Class A fire is put out, it must be “overhauled”. This means that the material must be broken up to ensure all embers are smothered. A Class A fire extinguisher can be a silver container filled with water and a special “wetting” agent. This type of extinguisher can shoot an approximate 5’ to 40’ stream of water. It can be a red container filled with a foam that removes the air and heat of a fire or dry chemical or halon that breaks the chain reaction of a fire.

Class B: Fires from vapors formed above flammable liquids, such as gasoline, tar, cleaning fluids, and grease, where the vapors mix with the air. These fires are put out by dry chemical, or halon, as well as well as by an extinguisher that contains a special foam or carbon dioxide (CO2). These types of smothering agent break up the chain reaction between oxygen and vapors, and they are considered most effective for putting out this type of fire.

Class C: Class C fires are those found with electrical equipment. At first knowledge of an electrical fire.

TURN OFF the electricity. The fire then becomes a Class A fire and can be treated as Class A fire. When treating a Class A fire, a carbon dioxide, dry chemical, or halon extinguisher can be used. If the electricity cannot be turned off at once, be sure to use a chemical extinguisher, NOT water. If water is released upon this type of fire, the electricity may travel up the stream of water through the extinguisher.

Class D: A Class D fire refers to combustible metal fire, such as the magnesium metal sometimes found in certain automobile engines. These can only be put out by a Class D fire extinguisher. Water will only feed the fire: it would take a tremendous amount of water to put out this type of fire. 74 Page 320 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

2. Use and Care of Fire Extinguishers
Extinguishers (carbon dioxide, dry chemical, or halon) should be serviced once a month by inverting the extinguisher and shaking it. Once a year, an authorized service should inspect and recharge the extinguisher. Once an extinguisher is used, never place it back in its original place; be sure it is recharged immediately by an authorized service company. To use a fire extinguisher, the acronym “P.A.S.S.S” is the basic operation.
 Pull the ring pin
 Aim the nozzle at the base of the fire
 Squeeze the handle
 Sweep the handle
 Sweep the nozzle from the side to side
If the extinguisher has insulation, be sure to hold the handle, not the hose. As carbon dioxide is discharged, it creates static electricity that can shock you.

3. Keys to Combating a Fire
 Use the appropriate fire extinguisher to combat the fire. The type of fire the extinguisher was made for is labeled on the container. Most of the building extinguishers are of the ABC type, which can be used on most types of fires.
 When at all possible, two or more people should fight a fire. Never enter a room alone, unless a person’s life is in danger.
 Feel the doorknob for heat before entering the room. If the door or doorknob is hot to the touch, do not enter. This indicates the room is engulfed in flames and opening the door will cause the fire to spread rapidly. If you determine it is safe to enter the room, close doors to prevent any fire from spreading.
 Fire, gases and smoke will rise; therefore, if you must enter a room to save a life, crawl on your hands and knees along the floor.
 Do not touch electrical wiring or television sets.
 Caution is advised when using fire hoses, which could result in water damage. 75 Page 321 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

MEDICAL EMERGENCY RESPONSE PROCEDURE
In instances of serious injury or illness, the following steps shall be taken:
 Notify emergency services and provide the exact location of the victim and describe the medical problem/symptoms.
 Keep the victim still.
 Security personnel shall attempt to obtain detailed information about the incident. Security personnel shall ask the victim (if conscious) about their condition, and/or interview any available witnesses. Security personnel shall remain with the victim until relieved by Emergency Medical Services (EMS) personnel.

The decision of whether or not to administer First Aid at the scene of an accident/injury is a personal one. The Good Samaritan law protects people who choose to perform First Aid, as long as the action taken is reasonable under the circumstances.

Automatic External Defibrillator & CPR (AED) if applicable Certified personnel may authorize the use of the AED and CPR in accordance with the training received when the person is unconscious.

Bloodborne Pathogens
Employees or patrons may be exposed to blood while rendering first aid, cleaning up spills, cut/punctured by a potentially contaminated sharp object(s), or other contaminating activities. If this occurs, the following steps must be taken:
 Ensure that other employees or patrons are not exposed unless properly protected (i.e. gloves, goggles, etc.)
 Obtain all available information on the person who was the source of the blood.  Notify Absolute International Security Post Commander and/or Management.

Security personnel shall ensure the proper handling of the exposure, including all required documentation and notifications, as required by the Blood-borne Pathogens procedures. 76 Page 322 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services AIS COVID-19 SAFETY POLICY
At Absolute International Security (the “Company”), the health and safety of our employees is our top priority. With the spread of the COVID-19, the Company must remain vigilant in mitigating the outbreak and spread of the virus. In order to be safe and maintain operations, the Company has developed this COVID- 19 Prevention, Preparedness, and Response Policy (the “Policy”) to be implemented, to the extent feasible and appropriate, throughout the Company and our worksites. This Policy is based on information available from the CDC, OSHA, and state and local Health Department officials, at the time of its development, and is subject to change based on further information provided by those officials.

The Company may also amend this Policy based on operational needs.

I. Authority and Responsibility
A. Responsibilities of Employees
The Company is asking every one of our employees to help with our prevention efforts while at work.

In order to minimize the spread of COVID-19 at our worksites, everyone must play their part. As set forth below, the Company has instituted various housekeeping, social distancing, and other best practices at our worksites. All employees are responsible for following these guidelines, using safe work practices, following all directives, policies, and procedures, and assisting in maintaining a safe work environment. In addition, employees are expected to report to their managers or supervisors if they are experiencing signs or symptoms of COVID-19, as described below, or if they become aware of any COVID-19 hazards. It is the Company’s policy to ensure that employees can report COVID-19 symptoms and hazards without fear of reprisal. Employees may inform their managers or supervisors of any COVID-19 hazards identified by notifying them in writing by describing the hazard in detail.

B. Training and Instruction
The Company will provide effective training and instruction for employees, which includes:
 COVID-19 policies and procedures to protect employees from COVID-19 hazards and how to participate in the identification and evaluation of COVID-19 hazards under the Identifying and Evaluating COVID-19 Hazards section of this Policy.

II. General Safety Policies and Managing Covid-19 Hazards A. Identifying and Evaluating COVID-19 Hazards
The Company continues to monitor the applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and local health departments related to COVID- 19 hazards and prevention at the workplace. In order to identify and evaluate potential COVID-19 hazards, the Company will conduct workplace-specific evaluations, from time to time, in order to evaluate existing COVID-19 prevention controls, identify the need for different or additional controls, and correct any potential COVID-19 workplace hazards.

B. Health Screenings
The Company expects that employees will evaluate their own health and symptoms before reporting to work. All employees will be asked to complete a Notice of Collection of Employee COVID-19 Health Information before entering the physical work location. If screenings are conducted at the workplace, both screeners and employees will wear face coverings during the screening. Any employee who has a 77 Page 323 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services temperature of 100.4 degrees or higher and/or answers “Yes” to any exposure or symptom questions, will be asked to leave the worksite and return home. The temperature of each employee will be taken with a non-contact thermometer.

All visitors, clients, and vendors will be required to complete a Health Questionnaire and Liability Waiver to assess exposure to COVID-19 and will be asked to leave the premises if exposure or symptoms are determined.

C. Staying Home When Sick
Employees must familiarize themselves with the symptoms of COVID-19, which include, but are not limited to, cough, shortness of breath or difficulty breathing, fever or chills, fatigue, muscle or body aches, headache, sore throat, new loss of taste or smell, congestion or runny nose, nausea, vomiting, or diarrhea. If an employee has any of the following, they should seek medical care right away: trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face. Please note this list is not all possible emergency symptoms and it is possible that an infectious person may have no symptoms. Employees should call their medical provider for any other symptoms that are severe or concerning to them.

If an employee develops any of the symptoms above, especially fever and symptoms of respiratory illness, such as cough or shortness of breath, the employee SHOULD NOT GO TO WORK and immediately notify their supervisor and healthcare provider. Likewise, if an employee comes into Close Contact with someone showing these symptoms, they should call their supervisor and healthcare provider right away. Employees should wait until they have been cleared by a healthcare provider before returning to work. If an employee shows symptoms of acute respiratory illness and/or COVID-19 at work, they will be sent home immediately.

D. Notice of Absences
Employees who will be absent from work should generally follow the Company’s regular procedures for notifying the Company of the need for time off.

If an employee is out sick or shows symptoms of being ill, it may become necessary to request information from the employee and/or their healthcare provider, subject to applicable laws. In general, the Company may request medical certification to confirm an employee’s need to be absent and to confirm that it is appropriate for the employee to return to work. The Company will comply with all applicable statutes, laws, and regulations that protect the privacy of persons who have a communicable disease.

E. Employee Accommodations
In accordance with applicable state and federal law protecting qualified individuals with medical or other conditions that put them at increased risk of severe COVID-19 illness, the Company will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the Company. The Company is committed to complying with all applicable state and federal laws, including the Americans with Disabilities Act, the Americans with Disabilities Act Amendments Act, and the Fair Employment and Housing Act. Further, the Company will not retaliate or otherwise discriminate against an individual for requesting such an accommodation in good faith. 78 Page 324 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services If an employee believes they require an accommodation from the Company, they should contact their supervisor or Human Resources Director to request such an accommodation. The Company will engage in the interactive process with the individual to determine if there is a reasonable accommodation that may be provided. The employee should specify what accommodation the employee needs to enable them to perform the essential functions of their job, preferably in writing.

F. No Retaliation or Discrimination
The Company will not retaliate or discriminate against any job applicant or employee for reporting or disclosing a position.

10. Customer Service and Communication
Customer service and communications is a critical factor of any industry, but of the utmost importance in the security industry. We provide our own in-house, 24/7 Communications Dispatch Center. Our professionally trained Communications Officers communicate between clients and management, check in and out our officers, and maintain a computer-generated database of our scheduled security personnel.

Our officers are required to call in, at minimum, four hours prior to the start of their shift if an issue arises where they will not be able to report on time. Once our Communications Dispatch Center has been notified of any emergency, they immediately follow protocol to notify any management necessary and dispatch any support or replacement personnel to ensure that your service is not interrupted in any way.
a. Complaint Management
Altercations between constituents and our guards, including complaints, are taken very seriously and are dealt with on an individual basis. At your request, AIS will post up metal signs to establish a method of contact between visitors and the staff of the City of Carson and our management. The metal signs will include a call number to our 24-hour dispatch center where dispatch operatives will document the report and immediately contact quality assurance managers to access the situation and reach the officer on duty for further action. When deemed to be a complaint of emergency, AIS management will immediately contact the client with the event briefings to address the situation and if necessary, pursue disciplinary action of the offending officer.

All clients have email and telephonic access to all members of our Management Team. We are a proactive company that understand the needs of our clients. Any issues and/or complaints from the client should be immediately brought to our attention so they can be addressed and rectified swiftly. We have a client complaint form provided to our clients to keep a record and investigate more on any issues relating to our services. Ultimately, we will resolve the issue as swiftly as we can to prevent anymore misconducts.

The key to any successful plan is its organization, documentation, and transition plan. We create an in depth set of Post Orders as well as maintain a corrective action plan for each client. We keep a record of disciplinary action forms for each of our security officers who have received a complaint from our clients or their constituents. This allows us to take corrective action and bring to the officer’s attention what they may be lacking or doing wrong, and train them to correct the offending action. The officer is given two warnings for any violations and if no improvements are seen, they will be subjected to further action up to and including termination. This allows us to achieve our goals of providing excellent service and exceeding client expectations.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services b. Response Time to Complaints
AIS has a 24/7 Call Center for clients to reach a representative with any concerns and complaints. The representative will direct the call to our Quality Assurance Manager or Supervisor to immediately address the situation. Regarding complaint forms, a copy of any written complaint and its resolution shall be submitted to the client no later than five working days from the Contractor’s receipt of the complaint. An updated copy of the complaint log shall be made available to the client by the first day of each month. Logs and reports relative to supervision, noting problems and/or violations and corrective actions shall be made available.
c. Disciplinary Action
AIS management understands that a disciplinary system must be put in place to ensure that if employees shall violate a rule or policy, including rules set by each functional department, he/she will be subject to disciplinary actions. Any conduct which in AIS’s view interferes with or adversely affects company operations, image, or reputation, is sufficient grounds for disciplinary action ranging from oral warnings to immediate dismissal. This acts a preventative measure and ensures that our guards are suitable for providing stellar service and correctly following post commands according to the job descriptions of our customers.

Depending on the severity of any misconduct, disciplinary steps may be enforced by the following methods: verbal warnings, written warnings, suspensions, placement on probationary status, and/or termination of employment. After an employee has served a disciplinary warning or suspension, a subsequent violation of any Company rule or regulation may result in discharge. Such subsequent act need not be in violation of the same rule or regulation previously violated. All disciplinary actions will be discussed with the employee and a report will be filed in the employee’s personnel file. Factors which may be considered in ascertaining the appropriate disciplinary actions include:

1. Severity of conduct;

2. Employment record;

3. Employee’s ability to correct conduct;

4. Effect on operations, customers, and other staff;

5. Special circumstances and previous occurrences.

The Followings are Examples of Violations Resulting in Disciplinary Actions Including Termination. This List is not Meant to be Complete and All Inclusive.  Theft or attempted theft (or apprehension in the act of theft), including embezzlement or pilferage of property belonging to AIS, its suppliers, customers, or employees.  Possession of weapons, firearms, or explosives on AIS premises or during the performance of company duties without a proper permit issued by the federal or state government.  Possession, use, or sale of alcoholic beverages or controlled substances on Company property; or reporting for work under the influence of, or in an unsafe condition resulting from the use of the above; or reporting for work in an unsafe condition.
 Failing to observe established fire or safety practices; engaging in dangerous or potentially dangerous acts, provoking a fight, throwing objects, threatening, intimidating, harassing, or coercing any person(s) on Company premises, or any other activity that could result in employee 80 Page 326 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services injury, accident or waste time on material or equipment. Unauthorized release or misappropriation of confidential or other business information.
 Falsifying company records; or making false statements on applications for employment, insurance forms, worker’s compensation forms or any company leave application forms.  Willful disregard or disrespect (insubordination) toward a supervisor or representative of AIS management or failure to obey or fully carry out work as required or through any reasonable instructions.
 Fighting, attempting bodily injury to others, threatening, intimidating, coercing, interfering or otherwise verbally or physically abusing other person(s) on AIS premises.  Failure to maintain quality and quantity of work or assignments satisfactorily, safely, or efficiently.  Allowing family members or friends of employees into work areas without prior consent of AIS management.
 Discriminating or harassing fellow employees or visitors. This is a violation of our established Equal Employment Opportunity principles and will not be tolerated.  Displaying any immoral, indecent, harassing, or degenerate conduct. Soliciting persons for immoral purposes or the aiding and/or abetting of any harassing, immoral or indecent behavior.  Tampering with employee timecards, altering your timecard or another employee’s time card, or allowing another employee to change or falsify time keeping records.  Unauthorized loaning, duplicating, usage, or loss of Company keys or other property.  Conviction of any crime involving moral turpitude or committing or attempting to commit sabotage or espionage.
 Failing to call or report for work or failing to give adequate notice of inability to report for work.

Excessive absenteeism or tardiness or leaving early from work, failing to return from leave of absence or sick leave as scheduled.
 Unauthorized solicitation, fund raising, selling of merchandise, or distribution of literature for any purpose during regularly scheduled working time on Company premises. Unauthorized posting, removing or altering any document on company bulletin boards.  Failing to report accidents, breakage, or damage to equipment and machinery when you are assigned to operate or use them. Giving false information or refusing to give testimony when accidents are being investigated or receiving traffic violation citation when driving the company vehicles. Littering company premises with cans, bottles, papers, or other refuse. Being frequently away from a regular workstation without prior authorization from immediate supervisor. Wasting time or loitering during working hours. Operating equipment that you are not trained to use without prior authorization of immediate supervisor.
 Acceptance of gift(s) of appreciable value (over $25) from vendors or other interest parties without authorization from AIS executive management.
 Engaging in bookmaking activities or participating in gambling activities on company premises.  Off-site consumption of alcohol during business hours.  Failure to turn in company expense reports on a timely manner.  Taking work off-site without the explicit prior approval of AIS management. 81 Page 327 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services

11. Hiring and Background Checks
Our Officers are our most important asset, they represent AIS and you, the client. Therefore, AIS management considers many different components when hiring a security guard. We will only recruit applicants who we deem worthy of wearing our badge and uniform. We seek to hire personnel that not only have experience, but also have “mentality fit for a guard”. Our commitment to recruiting and hiring quality officers ensures that we retain a professional team to minimize turnover and provide better client satisfaction.
 We recruit applicants through several resources- advertising through local newspapers and our website, job fairs, and government agencies. The majority of our New Hires, however, come from word of mouth, recommended from our current staff. We give special attention to former Police Officers and Military Veterans in particular because they have already established the disciplined qualities we are seeking. Many of our officers are veterans who were introduced to us through Work Source, a job placement agency for veterans. In addition, we have hired officers from EDD, L.A. County Department of Education, L.A. Puente Adult School, and several more.  Diversity is an asset we look for in an Officer. We look for professional personnel that can bring more to the table, especially here in Southern California where we are known to be a diverse state.

Bi/Multi-Lingual Officers are a great advantage when working with the public. Our current staff speaks several languages: English, Spanish, Cantonese, Chinese, Mandarin, and Vietnamese as well as many others.
 Application Process. Each applicant is required to fill out our detailed application AIS corporate offices to confirm that the candidate has the ability to communicate, read instructions, and most importantly, write legibly and intelligibly. Legible handwriting comes in handy when trying to read an Officer’s detailed report of an important incident.
 Certification & Training Requirements. New Recruits must have a valid guard card issued by the State of California Consumer Affairs and the Bureau of Security & Investigative Services (BSIS). We confirm this by checking the current status of the candidates’ guard card number through our contacts at BSIS and their website. We request copies of any and all certifications they may have obtained to confirm that the guard cards are up to date. Officers must also possess the PR-24 baton card to carry a baton. Additionally, First Aid or EMT-I certification, a Cardiopulmonary Resuscitation (CPR) card, and a valid California Driver's License are required.  Physical Abilities. Even though we are an equal opportunity employer, most posts require a certain baseline of physical abilities that require us to take into account past injuries or current disabilities to provide you with the best service we can provide. This would be limited if our officers were not able to stand at a post for periods of time or walk around at a service location.

 Contact References. AIS management will also review and contact the applicant's job references to ensure the character being presented on paper matches the candidate’s actual in-field work quality or experience. Sometimes, the applicants will embellish their descriptions of actual work performed. We want to reassure beforehand so that we do not make somebody else’s old problem our new problem.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services  Work Abilities & Experience. We also look for past experiences in similar types of environments.

By doing so, we ensure that the applicant will have some knowledge of the work they will be required to perform. For example, in filling posts for Pomona City Hall, we would prefer an experienced, professional individual with the physical abilities to move swiftly, lift up to 50 lbs., and respond to the needs of the staff and visitors.
 Background Check or Verification. All personnel hired by AIS is screened through Megan's Law sex offender registry and verified to have a clean record, free from any criminal activity. If a client requires further investigation before an Officer is considered to serve at a particular location, we utilize HireRight to conduct a more in-depth investigative background check.  Picture Identification. All Officers will be photographed and issued a picture identification card which they will carry at all times. This identification card is to be properly displayed while on duty.

It is typically worn on the lapel of the uniform shirt or clipped onto the front pocket for clear identification.
 Drug Testing. Upon request from the client, AIS will have officers complete and pass a drug screening, a finger printing process, and a medical examination to determine fitness to perform assigned duties.
 LiveScan. All officers are required to undergo federal LiveScan with the Department of Justice (DOJ). The purpose for these background checks is to evaluate criminal backgrounds prior to employment, licensure, or certification. Candidate background reports are provided to the client to be approved before being placed on the staffing plan.  Zero Tolerance. All officers are required to be up to date with any Local or State mandated requirements. If made aware, we will promptly notify our Officers when they need to take care of any issues. If an Officer refuses to adhere to the request, he will be replaced from the location immediately until he has fulfilled the requirements.

AIS adeptly recruits new vacancies to recruit in remote locations of our clients’ projects by utilizing diverse communication channels, including word-of-mouth and social platforms. Leveraging a multifaceted approach, we utilize job fairs, establish partnerships with work source centers, and advertise through the Employment Development Department (EDD) and social media platforms. By strategically listing postings on job boards tailored to specific project areas, we ensure comprehensive coverage.

Prospective candidates are required to complete an application package provided by the AIS Human Resources Department. Following the initial qualification, applicants undergo a thorough interview process with our Recruiting Team. Successful candidates proceed to our Compliance department, where they undergo a series of screenings including background checks, Social Security verification, BSIS certification verification, and other e-verifications as necessary. 83 Page 329 of 716
Proposal for RFP – City of Cudahy – Professional Security Guard Services Pre-Employment Screening Process
AIS conducts pre-employment screening of all security officers assigned to this contract. This screening would be a multi-step process, detailed below:

1. Live Scan
AIS conducts a Live Scan and a standard Federal background check. The Live Scan process involves submitting a candidate’s fingerprints to the Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) to determine if any criminal record exists.

2. E-Verify
AIS verifies all certification, including guard cards and firearm permits, for validity and expiration dates.

All candidates with valid firearm permits are required to have completed an assessment from BSIS to determine whether he/she possesses, at the time of the assessment, “appropriate judgement, restraint, and self-control to carry a firearm while on duty” (Business and Professions Code Sections 7583.23 and 7583.47). Additionally, AIS roving and patrol officer candidates are required to carry a Class C driving license and submit a “H6” 10-year history check by the California Department of Motor Vehicles, which would also be verified during the application process, before operating a company vehicle.

3. SSN Verification
AIS requires all security officer candidates to present a physical copy of their social security card and a valid state or federal issued photo identification card in order to verify the identity of the candidate.

4. Megan’s Law
All candidates are screened through Megan’s Law sex offender registry through the State of California Department of Justice.

5. Drug-Free Awareness Program
AIS has a drug-free awareness program for our officers to emphasize and outline the dangers of drug abuse in the workplace. AIS’ policy is to maintain a drug-free workplace by offering drug counseling, rehabilitation, and employee assistance programs to employees as well as imposing penalties upon employees for drug abuse violations occurring in the workplace. Officers are required to engage in the program and sign a statement stating that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited and that disciplinary action will be taken against employees for violations of such prohibitions.

6. Interview Process
AIS conducts a multi-stage interviewing process. The first interview verifies information on the security officer candidate’s application and/or resume along with a preliminary screening. The second interview determines whether the candidate has the capability and mentality to fully fulfill the responsibilities required by the client. Some aptitude tests we employ include writing tests, psychological evaluations, response to scenarios, case studies, and/or role-playing with field elements. Finally, should the decision be made to hire the candidate, our own State Certified Training Instructor needs to sign off on all AIS officers before they start on-site duties.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Vetting and Screening Process
AIS’ vetting/screening process typically takes one full week. The full vetting/screening process has been provided below visualizing the series of events from the submission of an application to the contract/service start date:

1. Resume Check
AIS receives the potential candidate’s resume and qualifications from one of our many hiring platforms, which includes many job sourcing centers for veterans. We then check for the following requirements before entering our prescreening process: at least 18 years of age; has valid BSIS guard card; and has a high school diploma, GED, or secondary school equivalent certification.

2. Phone Interview
An AIS recruiter conducts a phone-screening, which checks that the candidate officer fulfills site-specific requirements such as having an exposed firearm permit or other certifications and whether the candidate has sufficient work experience based on their submitted resume.

3. 1st Round Interview
This interview is conducted primarily to verify the information written on a security officer candidate’s application or resume. Unkempt appearances, late showings, and/or dishonesty are immediate red flags and are reasons to not move forward with a candidate. A copy of the candidate’s cover letter, resume, guard card, photo ID, certifications, and permits are taken for documentation and further verification.

4. E-Verify
AIS runs the candidate’s guard card, certifications, and other relevant permits through the Bureau of Investigative Services’ database for a validation and expiration check. In the case of an exposed firearm permit, an additional search query is conducted.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

5. SSN Verification, Background Check, and Megan’s Law Registry Screening AIS requires all security officer candidates to present a physical copy of their social security card and a valid state or federal issued photo identification card in order to verify the candidate’s identity. All personnel hired by AIS are screened through Live Scan’s standard Department of Justice (DoJ) and Federal Bureau of Investigation (FBI) criminal background record check to verify that employees have a clean record, free from any criminal activity. Additionally, candidate officers are run through the Megan’s Law Sex Offender Registry provided by the State of California Department of Justice.

6. 2nd Round Interview
The second-round interview determines whether the candidate has the capability and mentality to fully fulfill the responsibilities required by the client. Some aptitude tests we employ include writing tests, psychological evaluations, response to scenarios, case studies, and/or role-playing with field elements.

The purpose of this interview is to evaluate the potential performance of the candidate officer.

7. Panel Interview
It is not uncommon for our clients to request to sit down and meet with candidate officers to determine their suitability for the job site. This allows the client an opportunity for their own personal evaluation.

8. Orientation Training
Once hired, AIS officers are given additional skills training based specifically on the post orders and scope of work of the job site. These courses follow BSIS Division 7 of Title 16 of the California Code of Regulations and is conducted by our State Certified Training Instructor. This training can include courses such as Observations & Documentation, Communication and its Significance, Post Orders & Assignments, and Officer Safety.

9. Site-Specific Training
A Quality Assurance Officer conducts site visits with all new officers for them to better understand the post orders based on the contract’s scope of work. These training sessions double as a site threat assessment. AIS supervisors will present the officers with potential scenarios based on their assigned jobsites to prepare them for a variety of situations.

10. Contract/Service Start
AIS management keeps in touch with the client to track the performance of the officers and provide any additional training free of charge. The Quality Assurance Team conducts bi-weekly verification of SignIn Sheets, Daily Activity Reports, Incident Reports, and other relevant data and documentation. 86 Page 332 of 716

Proposal for RFP – City of Cudahy – Professional Security Guard Services Photo Identification
AIS furnishes and requires every on-duty security guard to wear a visible photo identification card identifying the employee by name, physical description, and company. We are able to create professional looking name badges internally and quickly. By just taking a portrait photograph of the officer, printing it out onto an Absolute International Security ID badge, and laminating it, we can supply identifying name badges to our officers in just 10 minutes. The name badge can be customized to fit whatever information our clients would like to be displayed.

Metal or Cloth Badge
AIS provides options for either metal or cloth badges. Badges will have the guard ’s name and the Absolute International Security logo and name. There are multiple options for badges/patch designs.

Patrol Vehicles/Golf Carts
AIS will provide vehicles/golf carts to do patrol services and will be responsible for maintenance, gas costs, and vehicle equipment. AIS Field Supervisors will make random visits at City of Cudahy sites in a clearly marked security vehicle with NO additional charge. This will enhance the current security visibility as well as increase the awareness of on-duty officers.

Marked vehicle will be equipped with the following equipment:
• Fully charged fire extinguisher
• Traffic cones
• First aid kit
• Heavy duty/rechargeable flashlight
• Yellow scene management
("banner guard" type) tape
• Flares
• Blanket
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Proposal for RFP – City of Cudahy – Professional Security Guard Services REFERENCES:

1. City of Los Angeles Police Department (LAPD) 02/21/2022 – Present Contact Name: James Real
Contact Title: Police Officer II
Contact Phone Number: (213) 952-0598
Contact Email Address: [email protected]
Value: $10,000,000.00/Annually
Brief Service Description: AIS provides on-demand professional security guard and patrol services to support the LAPD at over 35 City facilities. Our responsibilities include, but are not limited to, patrolling premises to detect and deter unauthorized entry or suspicious activity, and conducting access control procedures. These procedures involve checking identification, issuing visitor badges, and verifying credentials to ensure secure and orderly operations.

2. City of Rancho Cucamonga 08/01/2018 – Present
Contact Name: Andy Miller
Contact Title: Acting Facilities Superintendent
Contact Phone Number: (909) 532-1683
Contact Email Address: [email protected]
Value: $446,000.00/Annually
Brief Service Description: AIS delivers unarmed security guard services across various City-owned properties, including parks, community centers for special events, transit stations, and government facilities. At the Metrolink train station and its adjoining parking lots, our standing security officers are tasked with a range of duties, including platform security, patrol routes, and parking lot surveillance. Our primary objective is to safeguard City property and individuals from potential crime or vandalism.

Officers are responsible for reporting any illegal activity to the Police Department and maintaining a visible security presence to deter criminal activity. Additionally, AIS equips its officers with electronic patrol tour verification devices to produce detailed tour reports, ensuring comprehensive coverage and accountability for the City.

3. County of Riverside 04/09/2019 – Present
Contact Name: Guillermo (Will) Hernandez
Contact Title: Administrative Services Analyst I
Contact Phone Number: (949) 293-9842
Contact Email Address: [email protected]
Value: $26,585,000.00/Annually
Brief Service Description: AIS provides unarmed security guard services and vehicle patrol services at 33 locations for the County of Riverside Department of Public Social Services. Our security guards are dedicated to creating a secure environment and upholding a high standard of professionalism. Their primary responsibilities include preventing unauthorized access and safeguarding areas within the County’s facilities. Our officers are skilled in effective communication and consistently maintain a polished, professional demeanor while performing their duties. Additionally, they are trained to handle a variety of security scenarios with efficiency and discretion, ensuring a safe and orderly environment at all times.
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Proposal for RFP – City of Cudahy – Professional Security Guard Services

3. Rates are generated with the understanding that there are no mandated LWO or PTO compliance requirements. If such compliance is required, rates will be adjusted accordingly.

4. AIS observes six (6) annual holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas day. Work performed on these days is billable at 1.5 times the regular rate. The customer can add additional holidays to be paid and billed at the holiday rates.

5. For every shift over 6 hours, security officer(s) must take (start) 0.5-hour meal break before the start of the 6th hour. This meal break will be non-paid and non-billed unless S/O is unable to take the meal break, or if the meal break is interrupted. If the missed break is caused by client, client’s employees or by an incident or situation related to the client’s scope of work, S/O is required to be paid for the 0.5 hour worked, plus a 1.0-hour premium pay, both of which will be billable to the customer.

6. AIS requires 48 hours advance notice prior to the start of a shift for any shift cancellations or modifications. AIS will bill the client for half the time of the scheduled shift at the regular billing rate for any instances where notice is not given or is given less than 48 hours in advance.

7. All rates are acknowledged to be fully burdened to include all direct and indirect costs, overhead, profit and shall remain fixed.

8. Notwithstanding anything to the contrary herein, in the event the direct labor cost of Absolute International Security (AIS) is increased by virtue of any increase in state or federal minimum work rates, other legislation, regulation or taxes, AIS may increase its rates appropriately to reflect such increase. In addition, the rates may be increased in the event of any strike or emergency conditions which render the services more difficult to provide.

9. Minimum of 4 hours billing for requests less than 4 hours.

Please see attached Specification Worksheet on the following page for the flat rate breakdown. 92 Page 338 of 716

Proposal for RFP – City of Cudahy – Professional Security Guard Services In the following pages, please find attached our Insurance Policies Summary, Sample COI, and proof of certificate.
 Insurance Policies Summary
 For Information Only Certificate of Insurance (COI)
 WBE, MBE, DBE Certification

ADDITIONAL ATTACHMENTS
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Absolute International Security, Inc. maintains a comprehensive, specific insurance program for its various public and private security contracts. This coverage includes Commercial General Liability, Commercial Auto, Workers Compensation, Employer Liability and Terrorism Protection Plan.

Commercial General Liability:
 $1,000,000 for bodily injury and property damage on an “occurrence” basis  $3,000,000 for general aggregate
 Includes Completed Operations, Professional Liability (i.e., errors & omissions), theft extension, and lost key coverage
 Personal and advertising injury of any one person or organization  Includes consequential bodily injury arising out of false arrest, malicious prosecution, slander and libel, and violation of right of privacy
 Product/Completed Ops
 Fire Damage
 Medical Expense
Umbrella Liability:
 Each accident limit: $5,000,000 and up
 Aggregate: $5,000,000 and up
 Disease Policy Limit: $1,000,000 and up
 Disease Each Employee: $1,000,000 and up
Employer Practices Liability Insurance:
 Provides coverage to employers against claims made by employees alleging discrimination, wrongful termination, harassment, failure to promote and other employment-related issues  Each Incident Limit: $500,000
Workers’ Compensation and Employer’s Liability:
 Each Accident Limit: $1,000,000
 Disease Policy Limit: $1,000,00
 Each Occurrence: $1,000,000
Endorsements:
 Error and Omissions
 Assault and Battery
 Lost Keys

INSURANCE POLICIES SUMMARY
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Proposal for RFP – City of Cudahy – Professional Security Guard Services Commercial Auto Liability:
 Liability: $1,000,000
o Comprehensive
o Collision
 Hired Auto: $1,000,000
o Comprehensive
o Collision
 Non-Owned Auto: $1,000,000
Excess Insurance:

For clients that require an extra level of insurance due to high risk, we can procure a per project “excess” policy that is in addition to the coverage of an underlying policy category (i.e. general liability, auto, crime). AIS will also provide updates on our insurance coverage throughout the term of the Contract to ensure that there is no break in coverage during the period of the Contract. We will provide thirty (30) days written notice prior to the cancellation or change of any insurance policy.

Please see attached our “For Information COI” on the following page. 97 Page 343 of 716

“Exhibit C”
Fee Schedule “Rate Sheet”

Proposal for RFP – City of Cudahy – Professional Security Guard Services *Any substantial increase in future mandatory wages or other factors are subject to be adjusted accordingly.

Not-To-Exceed (NTE) Cost Breakdown:
*The Not-to exceed (NTE) total annual amount is based on 2 Professional Unarmed Guard with Vehicle and may be adjusted up or down at the City’s discretion.

Notes:

1. The proposals and subsequent offers shall be valid for 90 days.

2. Overtime Rates will be applied as incurred by client, as follows:
a) Any hours worked in excess of 8 hours per day, billable at 1.5 times the regular rate for the first 4 hours of overtime, and any hours worked in excess of 12 hours per shift, billable at 2 times the regular rate.
b) Any hours worked in excess of 40 hours per week, billable at 1.5 times the regular rate.

COST PROPOSAL/FEE SCHEDULE
Section F

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Proposal for RFP – City of Cudahy – Professional Security Guard Services

3. Rates are generated with the understanding that there are no mandated LWO or PTO compliance requirements. If such compliance is required, rates will be adjusted accordingly.

4. AIS observes six (6) annual holidays, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas day. Work performed on these days is billable at 1.5 times the regular rate. The customer can add additional holidays to be paid and billed at the holiday rates.

5. For every shift over 6 hours, security officer(s) must take (start) 0.5-hour meal break before the start of the 6th hour. This meal break will be non-paid and non-billed unless S/O is unable to take the meal break, or if the meal break is interrupted. If the missed break is caused by client, client’s employees or by an incident or situation related to the client’s scope of work, S/O is required to be paid for the 0.5 hour worked, plus a 1.0-hour premium pay, both of which will be billable to the customer.

6. AIS requires 48 hours advance notice prior to the start of a shift for any shift cancellations or modifications. AIS will bill the client for half the time of the scheduled shift at the regular billing rate for any instances where notice is not given or is given less than 48 hours in advance.

7. All rates are acknowledged to be fully burdened to include all direct and indirect costs, overhead, profit and shall remain fixed.

8. Notwithstanding anything to the contrary herein, in the event the direct labor cost of Absolute International Security (AIS) is increased by virtue of any increase in state or federal minimum work rates, other legislation, regulation or taxes, AIS may increase its rates appropriately to reflect such increase. In addition, the rates may be increased in the event of any strike or emergency conditions which render the services more difficult to provide.

9. Minimum of 4 hours billing for requests less than 4 hours.

Please see attached Specification Worksheet on the following page for the flat rate breakdown.



“Serving The People” "Sirviendo A La Comunidad"
Staff Report
12/17/2024 Page 1 of 3

STAFF REPORT
Date: December 17, 2024
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager
By: Raul Diaz, Public Works Director/Building Official
Subject: Consideration to adopt Resolution No. 24-43 and Award a Contract Services Agreement to Sequel Contractors, Inc., a California Corporation, for Cudahy Citywide – Atlantic Avenue Complete Streets Improvement Project – CIP Project No. STR-003

RECOMMENDATION
The City Council is requested to:

1. Adopt Resolution No. 24-43 appropriating $561,069 of Proposition A funding, amending the Cudahy Citywide – Atlantic Avenue Complete Streets Improvement Project (Project) – CIP Project No. STR-003, project funding;

2. Approve Plans and Specifications for the Cudahy Citywide – Atlantic Avenue Complete Streets Improvement Project;

3. Award a Contract Services Agreement (Agreement) to Sequel Contractors, Inc. for the Project in the amount of $4,680,872.75 for the Project; and

4. Approve 10% construction contingency for unforeseen conditions in the amount of $468,087 for utilization by the Public Works Director or designee for potential Construction Change Orders (CCO) and 6.5% construction oversight in the amount of $304,257.

BACKGROUND

1. The proposed project is located at various locations Citywide, Atlantic Avenue from Florence Avenue to Patata Street and various intersections on Otis Avenue, Salt Lake Avenue, Wilcox Avenue, and Clara Street.

Item Number
14B

“Serving The People” "Sirviendo A La Comunidad"
Staff Report
12/17/2024 Page 2 of 3

2. The Cudahy Citywide – Atlantic Complete Streets Improvement Project focuses on the Atlantic Avenue Corridor and Citywide Multimodal Transportation Improvements for the First/Last Mile. The proposed project provides multimodal transportation alternatives improving transit accessibility and the surrounding pedestrian environment for the first last/mile to promote walking and biking as a viable form of transportation. This project will improve linkage to key employment, recreational, commercial, and civic destinations within the community and increase walking, bicycling, and transit activity to reduce intown vehicular travel for short distance trips.

3. The design of the Project was completed in September 2024. The Notice Inviting Bids was published on October 7, 2024, with a Bid Opening date of November 13, 2024.

4. On November 13, 2024, four (4) contractors submitted Bids for the Project.

SCOPE OF WORK

1. The work consists of furnishing all materials, equipment, tools, labor, and incidentals as described in detail in the Bidding and Contract Documents, Plans and Specifications to construct the project.

2. Major work components include furnish all labor, materials and equipment for the removal and upgrade of pedestrian ramps, removal and upgrade of countdown pedestrian heads and pedestrian push button assemblies, roadway resurfacing (asphalt concrete cold mill and overlay), construction of new center raised median, construction of PCC bus pad, various signage, and street striping. Other major works include installation of Class II Buffered bike lane on Atlantic Avenue, installation of double-sided LED 4k HD programmable electronic sign, monument and wayfinding signages, transit stop improvements (bus shelter, bench, pedestrian, scale lighting, bike rack, trash cans), landscaping, and traffic signal modifications.

ANALYSIS
The Cudahy Citywide – Atlantic Avenue Complete Streets Improvement Project – City Project No: STR-003 is in the City’s Capital Improvement Budget Fiscal Year 2024 in the amount of $5,217,755.

The funding includes funding received through Metro 2015 Call for Projects in the amount of $2,134,449 with a required 35% matching funds, at that included $561,069 of Proposition A, $420,264 of STPL funding, and $167,985 of Measure R local return funding to a total of $3,283,767.

The adoption of Resolution No. 24-43 to appropriate $561,069 of Proposition A funds allows the City to meet its matching funds obligation per the Metro Call for Projects Proposition C Funding Agreement (FA No. 920000000F9605) requirements. The requested Proposition A

“Serving The People” "Sirviendo A La Comunidad"
Staff Report
12/17/2024 Page 3 of 3

matching funds are available in the Prop A reserves and have no impact on other project funding.

In addition, over the development of the project, the City Council adopted the Capital and Operating budgets that included $1,395,245 from the Measure R Capital Reserve, $158,153 of Measure R Local Return and as well as $954,887 of SB1/RMRA funding to the project. Bringing the total project budget, including the Prop A appropriation, to $5,792,052.

In September 2024, the project plans, specifications and cost estimate were completed.

On October 7, 2024, the Notice Inviting Bids was published with the bid opening scheduled at 3:00 PM on Wednesday November 13, 2024.

On November 13, 2024, four (4) contractors submitted bids for the Project. The apparent lowest bid was submitted by Sequel Contractors, Inc. in the total amount of $4,680,872.75.

Staff conducted a bid analysis and verified the contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files and references for Sequel Contractors, Inc. Per the bid analysis, the bid submitted by Sequel Contractors, Inc. was determined to be the lowest responsive bid.

Once the City Council approves the Agreement, City staff will execute the Agreement with Sequel Contractors Inc., conduct a preconstruction meeting and issue the Notice to Proceed.

FINANCIAL IMPACT
Budget impact – Construction phase expenditures for the project encompass the construction contract at $4,680,872.75, construction contingency at $468,087 and 6.5% (typically 10%) construction oversight at $304,257, for a total construction phase in the amount of $5,453,216.

Construction costs, with the adoption of Resolution No. 24-43 appropriating Proposition A funding, are within the project funding allocation.

ATTACHMENTS
A. Draft Resolution No. 24-43
B. Funding Agreement (FA No. 920000000F9605)
C. Sample Contract to be Executed
D. Bid Opening Minutes
E. Bid Proposal
F. Bid Package as Advertised, Cudahy, Atlantic Ave Complete Streets, Str-003

RESOLUTION NO. 24-43

A RESOLUTION OF THE CITY OF CUDAHY

CALIFORNIA, APPROVING AN APPROPRIATION FOR
CUDAHY CITYWIDE – ATLANTIC AVENUE COMPLETE

STREETS IMPROVEMENT PROJECT
WHEREAS, the City approved Capital Improvement Project (CIP) for Cudahy Citywide – Atlantic Avenue Complete Streets Improvement Project (Project) – CIP Project No. STR-003, in its Fiscal Year 2024-25 CIP;
WHEREAS, the City conducted a bid opening on November 13, 2024 at which time four bids were received;
WHEREAS, Sequel Contractors, Inc. submitted the lowest responsive and responsible bid in the amount of $4,680,872.75; and
WHEREAS, the Project requires additional appropriation of Proposition A funding in compliance with the grant funding agreement with Metro, Call for Projects Proposition C Funding Agreement (FA No. 920000000F9605) requirements to complete the construction of the improvements, including ancillary elements of construction such as project management and inspection; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cudahy, California, as follows:

SECTION 1. The City Council hereby approves an appropriation of five hundred sixty one thousand and sixty nine dollars ($561,069) from Proposition A Funds to fund the Cudahy Citywide – Atlantic Avenue Complete Streets Improvement Project – City Project No: STR-003 Project.

SECTION 2. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at its regular meeting on this 17th day of December 2024.

Elizabeth Alcantar Loza
Mayor
Attachment A Page 352 of 716
Resolution No. 24-43

ATTEST:

Richard Iglesias, CMC
City Clerk

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Resolution No. 24-43 was passed and adopted by the City Council of the City of Cudahy at a regular meeting held on the 17th day of December 2024 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Richard Iglesias, CMC
City Clerk

Los Angeles County
Metro
April13, 2017
City of Cudahy
Metropolitan Transportation Authority
5220 Santa Ana Street
Cudahy, California 90201
Attn: Aaron Hernandez-Torres, P. E.

RE: Funding Agreement for F9605
...-----Mr. Hernandez,
One Gateway Plaza
los Angeles, CA 90012-2952
213.922.2000 Tel
metro. net
Enclosed is the original signed copy of Funding Agreement for Cudahy City Wide Complete Streets Improvement Project, #F9605. Please keep it for your own record.

If you have any questions, please call me at (213) 922-3065 or email me at fanj @metro.net.

Sincerely,
Jingyi Fan
Transportation Planner
Attachment B Page 354 of 716
FTIP#: LAF9605
PPNO: N/A
CFP#F9605
Funding Agreement No. 920000000F9605

CALL FOR PROJECTS
PROPOSffiONC

FUNDING AGREEMENT
This Funding Agreement ("Agreement") is made and entered into effective as of December 20, 2016 ("Effective Date"), and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and the City of Cudahy ("GRANTEE") for Cudahy City Wide Complete Streets Improvement Project- LACMTA Call for Projects ID# F9605 and FTIP# LAF9605 (the "Project").

WHEREAS, as part of the 2015 Call for Projects, the LACMTA Board of Directors, at its meeting on September 24, 2015, authorized a grant to GRANTEE, subject to the terms and conditions contained in this Agreement
NOW, THEREFORE, the parties hereby agree as follows:

The terms and conditions of this Agreement consist of the following and each is incorporated by reference herein as if fully set forth herein:

1. Part I - Specific Terms of the Agreement

2. Part II - General Terms of the Agreement

3. Attachment A- Project Funding

4. Attachment B- Scope ofWork

5. Attachment C- Reporting and Expenditure Guidelines

6. Attachment C-1- Quarterly Progress/Expenditure Report

7. Attachment D - Federal Transportation Improvement Program (FTIP) Sheet

8. Attachment E - Sustainable Design Elements Requirements

9. Attachment F- Project Readiness Certification

10. Any other attachments or documents referenced in the above documents In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific Terms of the Agreement and any attachments and the Specific Terms of the Agreement shall prevail over the General Terms of the Agreement.

Rev: 11.22.2016 1 Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO: N/A
CFP# F9605
Funding Agreement No. 920000000F9605
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below:

LACMTA:

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY Br- ~~g,_ Chief Executive <\fficer
APPROVED AS TO FORM:

By: (
GRANTEE:

CITY OF CUDAHY
Y: -------+ . Pulido -------------- City Manager
APPROVED AS TO FORM:

Rev: 11.22.2016 2
Date:_..:........!... } ! ...=....;,_ / .....t..:.. ~~--L... ] __ Date: f;; _ _
Date: _ _ "3_,_/.....;;. C-!.7_ / ........: /7:....__ _ _ Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO: NfA
PART I
CFP# F9605
Funding Agreement No. 920000000F9605

SPECIFIC TERMS OF THE AGREEMENT

1. Title of the Project (the "Project"): Cudahy City Wide Complete Streets Improvement Project. LACMTA Call for Projects ID# F9605, FTIP # LAF9605.

2. To the extent the Funds are available, LACMTA shall make to GRANTEE a one-time grant of the Proposition C 25% funds in the amount of$2,134,449 (the "Funds") for the Project in accordance with the terms of this Agreement. LACMTA Board of Directors' action of September 24, 2016, granted the Funds to GRANTEE for the Project. The Funds are programmed over two years, Fiscal Years (FY) 2016-17 and FY 2019-20. LACMTA Board of Directors' action approved Funds for FY 2016-17 only in the amount of$163,892. LACMTA Board of Directors' action will be required annually to approve Funds for each subsequent Fiscal Year prior to those Funds being allocated to GRANTEE.

3. The Project Funding documents all sources of funds programmed for the Project as approved by LACMTA and is attached as Attaclunent A. The Project Funding includes the total programmed budget for the Project, including the Funds granted by LACMTA and GRANTEE'S local match requirement (the "GRANTEE Funding Commitment"). The Project Funding also includes the fiscal years in which all the funds for the Project are programmed.

4. GRANTEE shall complete the Project as described in the Scope ofWork. The Scope of Work for the Project is attached to this Agreement as Attaclunent B. The Scope ofWork includes a description of the Project, a detailed description of the work to be completed by GRANTEE including, without limitation, Project milestones consistent with the lapsing policy, and a set schedule. Work shall be delivered in accordance with that schedule unless otherwise agreed to by the parties in writing. If a GRANTEE is consistently behind schedule in meeting milestones or in delivering the Project, then LACMTA will have the option to terminate this Agreement for default as described in Part II, Section 9.

5. Eligible Project expenses are defined in the Reporting and Expenditure Guidelines (Attachment C). The form of the Quarterly Progress/Expenditure Report is attached as Attachment C-1. LACMTA will withhold 5% of eligible expenditures per invoice as retention pending an audit of expenditures and completion of the Scope ofWork.

6. The "FTIP PROJECT SHEET (PDF)" is attached as Attachment D and is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT SHEET (PDF) can he found in ProgramMetro FTIP database under the reports section at htq?s:/Jprogram.metro.net. All projects that receive funding through the LACMTA Call for Projects must be programmed into the FTIP which includes locally funded regionally significant projects for information and air quality modeling purposes. GRANTEE shall review the Project in ProgramMetro each year and update or correct the Project as necessary during a scheduled FTIP amendment or adoption to be consistent ·with the terms of this Agreement, as amended from time to time. GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as possible after GRANTEE is aware of any changes to the Project, but no later than October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect Rev: 11.22.2016 3 Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO:NfA
CFP# F9605
Funding Agreement No. 920000000F9605
GRANTEE'S ability to access funding, delay the Project and may ultimately result in the Funds being lapsed. LACMTA shall review and approve any changes GRANTEE makes to the FTIP prior to incorporating such changes in to the TIP.

7. 1he "Sustainable Design Elements Requirements Special Grant Conditions" is attached as Attachment E. GRANTEE shall comply with the Special Grant Conditions as set forth in Attachment E.

8. An executed "Project Readiness Certification" is attached as Attachment F, which is evidence that GRANTEE can appropriately fund and staff the Project so that the Project can be completed in a timely manner.

9. Amendments to this Agreement shall be in writing executed by the parties. No changes to the (i) grant amount, (ii) Project Funding, (iii) the Scope of Work, or (iv) the lapse date of the Funds shall be allowed without a written amendment to this Agreement, approved and signed by the LACMTA ChiefExecutive Officer or hisfher designee and GRANTEE.

10. Notice will be given to the parties at the address specified below unless otherwise notified in writing of change of address. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered upon receipt by the correct address by United States mail, postage prepaid, certified or registered mail, return receipt requested, or by Federal Express or other reputable overnight delivery service addressed to the parties hereto as follows:

LACMTA's Address:

Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Jingyi Fan; Mail Stop 99-22-6
Email: fanj @metro.net
GRANTEE's Address:

City of Cudahy
5220 Santa Ana Street
Cudahy, California 90201
Aaron Hemandez-Torres, P.E.

Email: [email protected]

11. On September 26, 2002, the LACMTA Board of Directors required that prior to receiving Proposition C 10% or 25% grant funds through the Call for Projects, GRANTEE must meet a Maintenance ofEffort (MOE) requirement consistent with the State of California's MOE as determined by the State Controller's office. With regard to enforcing the MOE, LACMTA will follow the State of California's MOE requirement, including, without limitation, suspension andre-implementation.

Rev: 11.22.2016 4 Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO: N/A
CFP# F9605
Funding Agreement No. 920000000F9605

1. TERM:

PART II

GENERALTERMSOFTHEAGREEMENT

1.1 The term of this Agreement shall commence on the Effective Date of this Agreement and shall expire upon the occurrence of all of the following, unless tenninated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as defined in the Reporting Guidelines (Attachment C) incurred after the Effective Date shall be reimbursed in accordance with the terms and conditions of this Agreement. The parties understand and agree there are certain covenants and agreements which specifically remain in effect after expiration or termination of this Agreement.

1.2 Should IACMTA determine there are insufficient Funds available for the Project; IACMTA may terminate this Agreement by giving written notice to GRANTEE at least thirty (30) days in advance of the effective date of such termination. If this Agreement is terminated pursuant to this section, LACMTA will not reimburse GRANTEE any costs incurred after the effective date of such termination, except those necessary to return any facilities modified by the Project's construction to a safe state. IACMTA's share of these costs will be in equal proportion of the grant to GRANTEE Funding Commitment ratio.

2. INVOICE BY GRANTEE: Unless otherwise stated in this Agreement, the Quarterly Progress/Expenditure Report, with supporting documentation of expenses and Project progress as described in Part II, Section 4.1 of this Agreement, and other documents as required by IACMTA, shall satisfy IACMTA invoicing requirements.

Submit invoice with supporting documentation to:

ACCOUNTSPAYABLE®METRO.NET (preferable)
or
mail to:

Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. 0. Box 512296
Los Angeles, CA 90051-0296
All invoice material must contain the following information:

Re: IACMTA Project ID# F9605 and FA# 920000000F9605
Jingyi Fan; Mail Stop 99-22-6

3. USE OF FUNDS:

3.1 GRANTEE shall utilize the Funds to complete the Project as described in the Scope ofWork and in accordance with the Reporting and Expenditure Guidelines and the most recently adopted IACMTA Proposition C Guidelines for the type of Proposition C funds granted by IACMTA hereunder (the "Guidelines").

Rev: 11.22.2016 5 Funding Agreement
Prop C Funds

FTIP#: LAF9605
PPNO: NJA
CFP# F9605
Funding Agreement No. 920000000F9605

3.2 GRANTEE shall not use the Funds to substitute for any other funds or projects not specified in this Agreement Further, GRANTEE shall not use the Funds for any expenses or activities beyond the approved Scope ofWork (Attachment B). *3.3 GRANTEE must use the Funds in the most cost-effective manner. If GRANTEE intends to use a consultant or contractor to implement all or part of the Project, IACMTA requires that such activities be procured in accordance with GRANTEE'S contracting procedures and consistent with State law. GRANTEE will also use the Funds in the most cost-effective manner when the Funds are used to pay "in-house" staff time. This effective use of funds provision will be verified by IACMTA through on-going Project monitoring and through any IACMTA interim and fmal audits. *3.4 GRANTEE'S employee, officers, councilmembers, board member, agents, or consultants (a "GRANTEE Party") are prohibited from participating in the selection, award, or administration of a third-party contract or sub-agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any member of a GRANTEE Party's immediate family, (c) a partner of a GRANTEE Party; (d) any organization that employs or intends to employ any of the above. This conflict of interest provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and fmal audits.

3.5 If the Project requires the implementation of an Intelligent Transportation Systems ("ITS") project, GRANTEE shall ensure the Project is consistent with the Regional ITS Architecture. ITS projects must comply with the LACMTA Countywide ITS Policy and Procedures adopted by the LACMTA Board of Directors including the submittal of a completed, signed self-certification form (Attachment E-1). For the ITS policy and form, also see http:/fwww.metro.netfprojectsfcall projects f.

3.6 If any parking facilities are designed andjor constructed using the Funds, GRANTEE shall coordinate with IACMTA parking program staff (see METRO.net for staff listing) in the planning, design and management of the facility and shall ensure that its implementation is consistent with the IACMTA adopted parking policy. For the parking policy, see http:/Jwww.metro.netfprojectsjcall projectsf.

3.7 GRANTEE is obligated to continue using the Project consistent with the public transportation purposes for which the Project was approved The Project right-of-way and real property purchased to implement the Project shall remain dedicated to public transportation use. The obligations set forth in this section shall survive termination of this Agreement.

3.8 If GRANTEE desires to use the Funds to purchase or lease equipment including, without limitation, vehicles, office equipment, computer hardware or software, or other personal property ("Equipment") necessary to perform or provide the services set forth in the Scope of Work, GRANTEE must obtain LACMTA's written consent prior to purchasing or Rev: 11.22.2016 6 Funding Agreement
Prop C Funds

FTIP#: LAF960S
PPNO:NfA
CFP# F9605
Funding Agreement No. 920000000F9605
leasing any Equipment. Equipment purchased or leased without such prior written consent shall be deemed an unallowable expenditure of the Funds. Equipment acquired as part of the Project shall be dedicated to that Project use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.

3. 9 If an Equipment ceases to be used for the proper use as originally stated in the Scope of Work, GRANTEE will be required to return to LACMTA the Funds used to purchase or lease such Equipment in proportion to the useful life remaining and in equal proportion of the Funds to GRANTEE Funding Commitment ratio. The obligations set forth in this section shall survive termination of this Agreement.

3.10 If any Project facilities or any real property purchased to implement the Project is no longer used or is no longer needed for the Project, including construction easements or excess property, GRANTEE will be required to return to LACMTA the Funds used to design, construct or acquire such Project facilities or real property in equal proportion of the grant to GRANTEE Funding Commitment ratio. The obligations set forth in this section shall survive termination of this Agreement.

3.11 If GRANTEE desires to use any Project facility or any real property purchased to implement the Project to generate revenue, GRANTEE shall first obtain LACMTA's written consent prior to entering into any such revenue generating arrangement.

GRANTEE shall provide IACMTA with the applicable information regarding the transaction, including without limitation, the property at issue, the proposed use of the property, the amount of revenue, any impact to the Project and the proposed use of the revenue. LACMTA consent may be conditioned on whether bond funds were used, and how GRANTEE plans to use the revenue, including, without limitation, sharing any net revenues with IACMTA. If GRANTEE fails to obtain IACMTA's prior written consent, GRANTEE shall be considered in default and IACMTA shall have all rights and remedies available at law or in equity, including, without limitation the return of the Funds to cover the cost of the property in question. The obligations set forth in this section shall survive termination of this Agreement.

3.12 GRANTEE understands that this Agreement does not provide any rights for GRANTEE to use LACMTA real property needed for the Project If the Project requires use ofiACMTA Property, GRANTEE will need to enter into a separate agreement with LACMTA in accordance with LACMTA real property policies and procedures. Nothing in this Agreement obligates LACMTA to provide GRANTEE with any real estate right.

4. DISBURSEMENT OF FUNDS:

4.1 GRANTEE shall submit the Quarterly Progress/Expenditure Report (Attachment C-1) within 60 days after the dose of each quarter on the last day of the months November, February, May and August. Should GRANTEE fail to submit such reports within 10 days of the due date andfor GRANTEE submits incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, approved.

The Quarterly Progress /Expenditure Report shall include all supporting documentation (such as contractor invoices, timesheets, receipts, etc.) with a dear justification and explanation of their relevance to the Project for reimbursement If no activity has occuned during a particular Rev: 11.22.2016 7 Funding Agreement
Prop C Funds

FfiP#: IAF9605
PPNO: NfA
CFP# F9605
Funding Agreement No. 920000000F9605
quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Report indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation.

4.2 Disbursements shall be made on a reimbursement basis in accordance with the provisions of this Agreement

4.3 LACMTA will make all disbursements electronically unless an exception is requested in writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must complete the ACH form and submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found at http: f fwww.metro.netjprojects f call...proj ects f calLprojects-reference-documents f.

4.4 GRANTEE must provide detailed supporting documentation with its Quarterly Progress/Expenditure Report.

4.5 GRANTEE shall demonstrate that the GRANTEE Funding Commitment has been spent in direct proportion to the Funds invoiced with each quarter's expenditures.

4.6 Expenses that are not invoiced within 60 days after the lapsing date specified in Part II, Section 8.1 below are not eligible for reimbursement.

4.7 Any Funds expended by GRANTEE prior to the Effective Date of this Agreement shall not be reimbursed nor shall they be credited toward the GRANTEE Funding Commitment requirement, without the prior written consent ofLACMTA. GRANTEE Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at GRANTEE'S own risk.

4.8 Commencing with the Effective Date, Funds will be made available to GRANTEE for all work related to the initial Project milestone identified in Attachment B - Scope ofWork. Funds for subsequent Project milestones will not be available until GRANTEE provides evidence that the current Project milestone has been completed, or is clearly on track to be completed on the approved schedule stated in Attachment B, as determined by LACMTA.

5. AUDIT REQUIREMENTS/PAYMENT ADJUS1MENTS:
*5.1 LACMTA, andjor its designee, shall have the right to conduct audits of the Project, as deemed appropriate, such as financial and compliance audits; interim audits; pre-award audits, performance audits and final audits. LACMTA will commence a fmal audit within nine months of receipt of an acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period under review). GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in Rev: 11.22.2016 8 Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO:N/A
CFP# F9605
Funding Agreement No. 920000000F9605
accordance with G~nerally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with this Agreement and the Guidelines. GRANTEE'S eligible expenditures submitted to LACMTA for this Project shall be in compliance with the Reporting and Expenditure Guidelines (Attachment C) and 2 CFR Subtitle A, Chapter II, Part 200. The allowability of costs for GRANTEE'S contractors, consultants and suppliers submitted to LACMTA through Recipient's Quarterly Progress Reports/Expenditures shall be in compliance with 2 CFR Subtitle A, Chapter II, Part 200 or, 48 CFR Part 31 (FAR), whichever is applicable. Any use of the Funds which is expressly prohibited under this Agreement shall be an ineligible use of the Funds and may be disallowed by LACMTA audit. Findings of the IACMTA audit are final. When LACMTA audit findings require GRANTEE to return monies to IACMTA, GRANTEE shall return such monies within thlrty (30) days after the final audit is sent to GRANTEE. *5.2 GRANTEE'S records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by IACMTA to substantiate charges related to the Project (all collectively referred to as "records") shall be open to inspection and subject to audit and reproduction by IACMTA auditors or authorized representatives to the extent deemed necessary by IACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by IACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project. These records must be retained by GRANTEE for three years following final payment under this Agreement.

Payment of retention amounts shall not occur until after the LACMTA's final audit is completed.
*5 .3 GRANTEE shall cause all contractors to comply with the requirements of Part II, Sections 5.1 and 5.2 above. GRANTEE shall cause all contractors to cooperate fully in furnishing or in making available to IACMTA all records deemed necessary by IACMTA auditors or authorized representatives related to the Project. *5 .4 LACMTA or any of its duly authorized representatives, upon reasonable written notice shall be afforded access to all of the records of GRANTEE and its contractors related to the Project, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable. *5.5 IACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records, including reproduction at no charge to IACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this Agreement.

5.6 In addition to IACMTA's other remedies as provided in this Agreement, LACMTA shall withhold the Funds andfor recommend not to award future Call for Projects grants to GRANTEE if the IACMTA audit has determined that GRANTEE failed to comply with the Scope ofWork (such as misusing Funds or failure to return Funds owed to LACMTA Rev: 11.22.2016 9 Funding Agreement
Prop C Funds

FTIP#: LAF9605
PPNO: NfA
CFP# F9605
Funding Agreement No. 920000000F960S
in accordance with LACMTA audit findings) andfor is severely out of compliance with other terms and conditions as defined by this Agreement and the Guidelines, including the access to records provisions of Part II, Section 5.
*5.7 When business travel associated with the Project requires use of a vehicle, the mileage inrurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates. *5.8 GRANTEE shall certify monthly invoices by reviewing all contractor and subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with 2 CFR Subtitle A, Chapter II, Part 200 or 48 CFR Part 31 (whichever is applicable) and the terms and conditions of this Agreement.

5. 9 GRANTEE shall also certify final costs of the Project to ensure all costs are in compliance with 2 CFR Subtitle A, Chapter II, Part 200 or 48 FAR Part 31 (whichever is applicable) and the terms and conditions of this Agreement.

5.10 Whenever possible, in exercising its audit rights under this Agreement, LACMTA shall rely on GRANTEE'S own records and audit work to minimize direct audit of contractors, consultants, and suppliers.

6. ONE TIME GRANT: This is a one time only grant subject to the terms and conditions agreed to herein and in the Guidelines. 1his grant does not imply nor obligate any future funding commitment on the part ofiACMTA.

7. SOURCES AND DISPOSITION OF FUNDS:

7.1 1he obligation for IACMTA to grant the Funds for the Project is subject to sufficient Funds being made available for the Project by the IACMTA Board of Directors. If such Funds are not made available for the Project, IACMTA shall have no obligation to provide the Funds for the Project, unless otherwise agreed to in writing by LACMTA.

7.2 GRANTEE shall fully fund and contribute the GRANTEE Funding Commitment, as identified in the Project Funding (Attachment A), towards the cost of the Project. If the Funds identified in Attachment A are insufficient to complete the Project, GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project.

7.3 GRANTEE shall be responsible for any and all cost overruns for the Project.

7.4 At any time, if GRANTEE receives outside funding for the Project in addition to the Funds identified in the Project Funding at the time this grant was awarded, this Agreement shall be amended to reflect such additional funding.

Rev: 11.22.2016 10 Funding Agreement
Prop C Funds

FfiP#: LAF%05
PPNO: NfA
CFP# F9605
Funding Agreement No. 920000000F9605

7.5 If, at the time of final voucher, available funding for the Project (including the Funds, GRANTEE Funcling Commitment, and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as the sources of funds from each party to this Agreement as specified in the Project Funding and both the Funds and GRANTEE Funding Commitment required for the Project shall be reduced accordingly. LACMTA shall have the right to use any cost savings associated with the Funds at its sole discretion, including, without limitation, programming the unused Funds to another project or to another GRANTEE. If, at the time of final voucher, it is determined that GRANTEE has received Funds in excess of what GRANTEE should have received for the Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.

8. TIMELY USE OF FUNDS I REPROGRAMMING OF FUNDS:

8.1 GRANTEE must demonstrate timely use of the Funds by:
(i) executing this Agreement within ninety (90) days of receiving formal transmittal of the Agreement from LACMT A, or by December 31st of the first Fiscal Year in which the Funds are programmed, whichever date is later; and
(ii) meeting the Project milestones due dates as agreed upon by the LACMTA and GRANTEE in the Agreement; milestones include, but are not limited to the following:
a. for project development, GRANTEE must complete phase by the end of the second fiscal year following the year the Funds were first programmed; and
b. for right-of-way, GRANTEE must follow its right-of-way acquisition policies and must show a realistic schedule for completion of acquisition required for the project agreed upon by LACMTA and GRANTEE prior to Agreement
execution; and
c. for construction or capital purchase projects, contracts shall be awarded within nine (9) months from the date of
completion of design. Project design (preliminary
engineering) must begin within six (6) months from the
identified milestone start date; and
(iii) submitting the Quarterly Progress{Expenditure Report; and (iv) expencling the Funds granted under this Agreement for allowable costs by June 30, 2022 (lapse date), within 36 months from July 1 of the FY 2019-20, final Fiscal Year in which funds are programmed.

8.2 Quarterly Progress/Expenditure Reports will be used to evaluate compliance with the Project milestone due dates as identified in the Agreement. If the Project Rev: 11.22.2016 11 Funding Agreement
Prop C Funds

FfiP#: IAF9605
PPNO: N/A
CFP# F9605
Funding Agreement No. 920000000F960S
does not meet the milestone due dates as agreed upon in the Agreement, IACMTA will issue a notice of non-compliance to the GRANTEE, and the GRANTEE will be required to develop a written recovery plan illustrating in detail the GRANTEE's actions to resolve the delay and to meet the Project completion date agreed upon in the Agreement (the "Recovery Plan"). If the Recovery Plan is deemed viable by IACMTA staff, and meets the Project completion date agreed upon in the Agreement, IACMTA may grant an administrative schedule update as long as the Funds are expended in compliance with (iv) above. If GRANTEE fails to submit a Recovery Plan within 30 days of the notice of non-compliance from IACMTA, or the Recovery Plan illustrates that the Project will not meet the lapse date in the Agreement, IACMTA may recommend potential deobligation of the Funds as part of its annual Call for Projects RecertificationfDeobligation process. GRANTEE will ONLY be allowed to request a one-time lapsing date extension of20-months from the final lapse date, which request is subject to IACMTA's Technical Advisory Committee (TAC) consideration as part of the annual Call for Projects RecertificationfDeobligation process.

8.3 Recertification of Funds will be based on Project progress and is subject to meeting the Project milestones as agreed upon in the Agreement.

8.4 If GRANTEE does not complete one element of the Project, as described in the FTIP Project Sheet, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at LACMTA's sole discretion. In the event that all the Funds are deobligated, this Agreement shall automatically terminate.

8.5 If GRANTEE fails to meet any of the conditions in paragraph 8.1 above, the Project shall be considered lapsed and will be submitted to the LACMTA Board for deobligation. Expenses that are not invoiced within 60 days after the lapsing date are not eligible for reimbursement.

9. DEFAULT: A Default under this Agreement is defined as any one or more of the following: (i) GRANTEE fails to comply with the terms and conditions contained herein or in the Guidelines; (ii) GRANTEE is consistently behind schedule in meeting milestones or in delivering the Project; or (iii) GRANTEE fails to perform satisfactorily or makes a material change, as determined by IACMTA at its sole discretion, to the Financial Plan, the Scope of Work, or the Project Funding without LACMTA's prior written consent or approval as provided herein.

10. REMEDIES:

10.1 In the event of a Default by GRANTEE, LACMTA shall provide written notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event GRANTEE fails to cure the Default, or commit to cure the Default and commence the same within such 30-dayperiod to the satisfaction ofLACMTA, LACMTA shall have the following remedies: (i) LACMTA may terminate this Agreement; (ii) IACMTA may make no further disbursements of Funds to GRANTEE; andfor (iii) LACMTA may recover from GRANTEE any Funds disbursed to GRANTEE as allowed by law or in equity.

Rev: 11.22.2016 12 Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO: NfA
CFP#F9605
Funding Agreement No. 920000000F9605

10.2 Effective upon receipt of written notice oftennination from IACMTA pursuant to Section 10.1, GRANTEE shall not undertake any new work or obligation with respect to this Agreement unless so directed by IACMTA in writing. Any Funds expended after termination shall be the sole responsibility of GRANTEE.

10.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity.

11. COMMUNICATIONS:
*11.1 GRANTEE shall ensure that all Communication Materials contain recognition ofLACMTA's contribution to the Project as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available on line or from the LACMTA Project Manager. Please check with the LACMTA Project Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA ChiefCommunications Officer.
*11.2 For purposes of this Agreement, "Communications Materials" include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage. A more detailed defmition of "Communications Materials" is found in the Funding Agreement Communications Materials Guidelines. *11.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. These guidelines and logo Hles including scalable vector files will be available through the LACMTA Project Manager. *11.4 GRANTEE shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, andjor marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.

11.5 The LACMTA Project Manager shall be responsible for monitoring GRANTEE compliance with the terms and conditions of this Section. GRANTEE failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.

12. OTHER TERMS AND CONDITIONS:

12.1 This Agreement, along with its Attachments and the Guidelines, constitutes the entire understanding between the parties, with respect to the subject matter herein. The Agreement shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original Agreement or the same level of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions Rev: 11.22.2016 13 Funding Agreement
Prop C Funds

FTIP#: IAF9605
PPNO: N/A
CFP# F9605
Funding Agreement No. 920000000F9605
or supplements to become incorporated automatically into this Agreement as though fully set forth herein.

12.2 In the event that there is any court {proceeding between the parties to enforce or interpret this Agreement, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's fees.
*12.3 Neither LACMTA nor any subsidiary or their respective directors, officers, agents, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by GRANTEE under or in connection with any work performed by or service provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under this Agreement. GRANTEE shall fully indemnify, defend (with counsel approved by LACMTA) and hold LACMTA, and its subsidiaries and their respective directors, officers, agents and employees harmless from and against any suits and causes of actions, claims, losses, liability, damages, costs and expenses, including without limitation, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of property, any environmental obligation, and any legal fees in any way arising out of acts or omissions to act related to the Project or this Agreement, without requirement that LACMTA first pay such claim. The obligations set forth in this section shall survive termination of this Agreement.

12.4 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this Agreement *12.5 GRANTEE shall comply with and insure that work performed under this Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations ofLACMTA. GRANTEE acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements including any amendments thereto.

12.6 GRANTEE agrees that those sections of this Agreement marked with an asterisk shall be included in every contract entered into by GRANTEE or its contractors relating to work performed under this Agreement and lACMTA shall have the right to review and audit such contracts.

12.7 GRANTEE shall not assign this Agreement, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his designee, and any assignment without said consent shall be void and unenforceable at the option ofLACMTA.

Rev: 11.22.2016 14 Funding Agreement
Prop C Funds

FTIP#: lAF%05
PPNO: N/A
CFP# F9605
Funding Agreement No. 920000000F9605

12.8 This Agreement shall be governed by California law. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

12.9 The covenants and agreements of this Agreement shall inure to the benefit o( and shall be binding upon, each of the parties and their respective successors and assigns.

12.10 GRANTEE will advise IACMTA prior to any key Project staffing changes.

12.11 GRANTEE in the performance of the work described in this Agreement is not a contractor nor an agent or employee ofiACMTA. GRANTEE attests to no organizational or personal conflicts of interest and agrees to notify IACMTA immediately in the event that a conflict, or the appearance thereo( arises. GRANTEE shall not represent itself as an agent or employee ofiACMTA and shall have no powers to bind IACMTA in contract or otherwise.

Rev: 11.22.2016 15 Funding Agreement
Prop C Funds

CFP#: F9605
FfiP#: LAF9605

PROGRAMMED FUNDS
LACMfA PROGRAMMED FUNDING:

SELECT:

Proposition C 5%
Proposition C 10%
Proposition C 25%
Proposition C 40%
GRANTEE/SPONSOR MATCH:

Grantee Funding CommHment (specify type)
(Write specific type of funding match)
SELECT:

City General Fund
Prop A or C Local Return
STPL
Measure R Local Return

TOTAL PROGRAMMED FUNDING
Rev:11.1.14

ATTACHMENT A- PROJECT FUNDING
PROJECT TITLE: Cudahy Citywide Complete Streets Improvement Project GRANTEE/ PROJECT SPONSOR: City of Cudahy
($ in Actual Dollars)
(LACMfA Programmed Funding and SI>_onsors Match Only)
PRIOR YEARS FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY2019-20 $ 163,892 $ 1,970,557

LACMTA SUBTOTAL
$ 561,069
$ 420,264
$ 88,249 $ 79,736
GRANTEE I PROJECT SPONSOR. MATCH SUBTOTAL
$ - $ - $ 252,141 $ - $ - $ 3,031,626
FA# 920000000F9 605
TOTAL %OF

BUDGET BUDGET
$ -
$ -
$ 2,134,449 65.0%
$ -
$ - $ 2,134,449 65_0%
$ - $ 561,069 17.1%
$ 420,264 12.8%
$ 167,985 5.1%
$ 1,149,318 35.0°.4
$ 3,283,767 100.0%
FA Prop C Attachment A Project Funds

FTIP#: LAF9605
PPNO: NfA
ProJect 10:

LAF9605
ProJect Title:

ATTACHMENT B

SCOPE OF WORK
CFP#F960S
Funding Agreement No. 920000000F960S
Cudahy City Wide Complete Streets Improvement Project- City of Cudahy Proiect Limits:

This project is located in the City of Cudahy along the Atlantic Avenue Corridor between Florence Avenue to Patata St, as well as various locations citywide. Other City Wide intersections include: Otis Avenue/Live Oak Street; Otis Avenue/Clara Street; Wilcox Avenue/Live Oak Street; Wilcox Avenue/Clara Street; Wilcox Avenue/Elizabeth Street; Wilcox Avenue/Santa Ana Street; Wilcox Avenue/Cecelia Street; Clara Street/River Road; Salt Lake Avenue/Otis Avenue; Salt Lake Avenue/Santa Ana Street.

Project Description:

The Cudahy City Wide Complete Streets Improvement Project focuses on the Atlantic Avenue Corridor and City Wide multimodal transportation improvements for the first/last mile. It will fund pedestrian enhancements by adding missing curb ramps, installing pedestrian scale lighting, trash receptacles, bus shelters, benches, bicycle racks, and shade trees. Planters will be placed in the buffer of the Class II bike Jane, and wayfinding signage will be installed throughout the corridor. (See attached map and project exhibits).

Project Funding:

Grant funds

PROJECT ITEM (LACMTA) LOCAL AGENCY TOTAL
Planning, Design, Engineering $163,892 $88,249 $252,141 Project Management $164,213 $88,423 $252,636
Construction $1,806,344 $972,646 $2,778,990
TOTAL BUDGET COST $2,134,449 $1,149,318 $3,283,767
ESTIMATED PROJECT COSTS:

Item# Item Description Quantity Unit Unit Cost Total Cost ---- ---- 1. Environmental documentation 1 lS $22,922 $22,922

2. Public outreachLProject Marketing 1 lS $45,844 $45,844

3. Right-of-wa~ acguisition n/a n/a n/a n/a

4. Public OutreachlAgen~ Coordination n/a n/a n/a n/a

5. Preliminar:y: Design 1 LS $137,531 $137,531

6. Detailed Design, Bid Package 1 LS $45,844 $45,844

7. FTIP#: LAF9605
PPNO: N/A
Construction
CFP#F9605
Funding Agreement No. 920000000F9605
n/a n/a n/a

7.1. Grading, Clearing & Grubbing (EARTHWORK) 1 lS $16,500 $16,500

7.2. Paving (asphalt or concrete) {PAVEMENT) 400,000 SF $2 $800,000 ----- 7.3. CROSSWALK IMPROVEMENTS 40 EA $2,500 $100,000 ----------·---------- _________ 7.4. Signs (SIGNAGE) ____________________________ __, ______________________ 1 LS $117,000 ________ $117,000 _ _

7.5. SIDEWALK IMPROVEMENTS 1 LS $210,000 $210,000 ---------~-------·--------------·------------- ··--- - ---·- 7 .6. Lighting (PEDESTRIAN LIGHTING) 50 EA $6,000 $300,000 -------·--·-----------------______ ,. _______________________ .. __________ _

7.7. LANDSCAPING 12,500 SF $7.50 $93,750 -----·------·-·--·--------... __ ...,....._ __ .. ---·--·----... ---------------............................. --"-·---------·-· ·-·· . -·-... . 7.8. BUS STOP INFRASTRUCTURE (BUS SHELTERS, BUS 1 lS $180,000 $180,000 -·--- _ STOP_POLES, ~~~~ESL~!K~B_~_fKS~ TRASH CA!-JSl__ ·-------------------·---- __ _

7.9. OTHER 1 LS $709,105 $709,105 ----- ------- ~-· ---- --·-------------- 7.10.Construction Contingency 1 LS $252,635 $252,635 Total Construction n/a n/a n/a $2,778,990

8. PROJECT MANAGEMENT 1 LS $252,636 $252,636
Grand Total n/a n/a n/a
$3,283,767
Milestones
Milestones Begin End Duration
• Execute FA 09/30/16 1/31/17 4mo.
• Solicit Proposal for Design and Execute Contract 07/01/17 12/31/17 6mo. • Contractor or Construction Documents 07/01/17 05/01/18 10mo. (final design, specifications, cost estimate)
• Advertise Bid & Award Construction 02/01/19 05/30/19 4mo . • Construction 07/01/19 06/30/20 12 mo.
• Report of Completion/ Project Close out 07/01/20 09/30/20 3mo .

Schedule
Task Begin ·- End Duration
• Preliminary Design I Outreach 07/01/17 03/01/18 8mo . • Execute FA 09/30/16 12/31/16 3mo.
• CEQA I Environmental Clearance. 07/01/17 03/01/18 8mo .

Permits I Design Review
• Final Design 07/01/17 05/01/18 10mo .
• ROW certification (including utility notification) n/a n/a n/a • Construction Documents I Complete Bid Package 07/01/17 05/01/18 10mo . (final design, specifications, cost estimate)

•
•
•
•
•
FfiP#: IAF9605
PPNO: NfA
Agency Allocation/Approval for Construction
Advertise Bid & Award Construction "'*
Issue NTP
Construction
Report of Completion/ Project Close out
CFP#F9605
Funding Agreement No. 920000000F9605
05/01/18 12/01/18 7mo .
02/01/19 05/30/19 4mo .
06/01/19 06/30/19 1mo .
07/01/19 06/30/20 12 mo .
07/01/20 09/30/20 3mo .

FA ATIACHMEI\TT C
REPORTING & EXPENDITURE GmDEUNES

REPORTING PROCEDURES
• Quarterly Progress/Expenditure Report (Attachment C-1) is required for all projects. The GRANTEE shall be subject to and comply with all applicable requirements of the funding agency regarding project-reporting requirements. In addition, GRANTEE will submit a quarterly report to the LACMTA at [email protected] or by mail to Los Angeles County Metropolitan Transportation Authority, Accounts Payable, P. 0.

Box 512296, Los Angeles, California 90051-0296. Please note that letters or other forms of documentation may not be substituted for this form.
• The Quarterly Progress/Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that GRANTEE provide complete and adequate response to all the questions. The expenses listed must be supported by appropriate documentation with a dear explanation of the purpose and relevance of each expense to the project. Expenses must reflect the proportionate share oflocal match, including inkind, charged to the grant.

Ill In cases where there are no activities to report, or problems causing delays, dear explanation, including actions to remedy the situation, must be provided. • GRANTEES are required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter. Projects not delivered in a timely manner will be reevaluated by LACMTA as part of the annual Call for Projects Recertification process and the Funds may be deobligated and reprogrammed by the LACMTA Board. • The Quarterly Progress/Expenditure Report is due to the LACMTA as soon as possible after the dose of each quarter, but no later than the following dates for each fiscal year:

Quarter
July -September
October - December
January - March
April- June
Report Due Date
November 30
February 28
May31
August 31
Upon completion of the Project a final report that includes project's fmal evaluation must be submitted.

Rev: 12.23.14 1 FA Local Attachment C Admin Guidelines

IDCPENDflURE GUIDEUNES
o Any activity or expense charged above and beyond the approved Scope-of-Work (FA Attachment B) is considered ineligible and will not be reimbursed by the LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
• Any expense charged to the grant or local match, including in-kind, must be clearly and directly related to the project.
• Any activity or expense charged as local match cannot be applied to any other LACMTAfunded or non-LACMTA-funded projects; activities or expenses related to a previously funded project cannot be used as local match for the current project. o Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of the project and for the direct benefit of the project as specified in the Scope-of-Work (Attachment B). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. <» LACMTA is not responsible for, and will not reimburse any costs incurred by the GRANTEE prior to the Effective Date of the FA, unless written authorization has been granted by the LACMTA Chief Executive Officer or herfher designee.

D:EFINmONS
• Local Participation: Where local participation consists of"in-kind" contributions rather than funds, the following contributions may be included:
.-. Costs incurred by a local jurisdiction to successfully complete the project.

Examples include engineering, design, rights-of-way purchase, and construction management costs.
• Donations ofland, building space, supplies, equipment, loaned equipment, or loaned building space dedicated to the project.
• Donations of volunteer services dedicated to the project. • A third-party contribution of services, land, building space, supplies or equipment dedicated to the project.
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification.
• Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted to reflect a "reasonable and customary" level. For detail definition of "reasonable cost", Rev: 12.23.14 2 FA Local Attachment C Admin Guidelines

please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. • Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope-of-Work is considered ineligible.

Rev: 12.23.14 3 FA Local Attachment C Admin Guidelines

· Grantee To Complete _
LACMTA FA ATTACHMENT C-1
QUARTERLY PROCiRESS J EXPENSE REPORT
Invoice#
Invoice Date
FA# 920000000F
I Quarterly Report#

GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:
los Angeles County Metropolitan Transportation Authority Accounts Payable
P. 0. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30, February 28, Mn.11 and Au~:ust 31. Please note that letters or other fonns of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment C) for further information . . $j$CTION 1: q~.A~t~~~ .>i~ .$(,, ;NSE REPORT -
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section. - - -
::»
1 reject Quarter ExpendilUfi' • I I
This Quarter Expenditure
Retention Amount
Net Invoice Amount (Less
Retention)
!=lroject-to-Date Expend itu r£'
Funds Expended to Date
(Include this Quarter)
Total Project Budget
% of Project Budget
Expended to Date
Balance Remaining
Rev: 12.23.14
LACMTA Grant
$
local Match (Incl.

In-Kind)
$
Local Match Total
% $
FA Prop C Attachment C-1 Quarterly Report

SECTION 2: GENERAL INFORMATION
PROJECT TITLE:

FA#:

QUARTERLY REPORT SUBMITTED FOR:

Fiscal Year: 02014-2015
02017-2018
Quarter : Oa1: Jul- Sep
Oa3: Jan - Mar
DATE SUBMITTED:

LACMTA MODAL CATEGORY:
0RSTI
LACMTA Project
Manager
Project Sponsor
Contact I Project
Manager
Rev: 12.23.14
0TDM
0Transit
Name:

Phone Number:

E-mail:

Contact Name:

Job Title:

Department:

City I Agency:

Mailing Address:

Phone Number:

E-mail:

D 2015-2016 02016-2017
D 2018-2019 02019-2020
D 02: Oct- Dec
D 04: Apr- Jun
D Pedestrian Osignal Synchronization
D Bicycle 0Goods Movement
2 FA Prop C Attachment C-1 Quarterly Report

Ust all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2ND AND 3RD COLUMNS BELOW.

Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re-calculate the project duration. However, this does not change the original milestones in your FA.

PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
·- ·
Original FA Schedule In Scope of Actual Schedule FA Milestones Work .,
Start Date End Date Start Date End Date
Environmental Clearance
Design Bid & Award
Design
Right-of-Way Acquisition
Construction Bid & Award
Ground Breaking Event
Construction
Ribbon Cutting Event . Total Project Duration
(Months)
!2. PROJECT COMPLETION
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one}:

Don schedule per original FA schedule
Osetween 12-24 months behind original schedule
0Less than 12 months behind original schedule
OM ore than 24 months behind original schedule
B. Was the project design started within 6 months of the date originally stated in the FA? 0 Yes D No D Not Applicable
C. Was a construction contract or capital purchase executed within 9 months after completion of design I specifications? 0 Yes D No D Not Applicable
Rev: 12.23.14 3 FA Prop C Attachment C-1 Quarterly Report

13. TASKS I MILESTONES ACCOMPLISHED
List tasks or milestones accomplished and progress made this quarter.

14. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".

Is. ACTION ITEMS TO RESOLVE DELAY
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.

Rev: 12.23.14 4 FA Prop C Attachment C-1 Quarterly Report

SECTION 4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment 8, Scope of Work. Use additional pages if needed.
.. ' '.

ITEM ~ INVOICE. TOTAL EXPENSES I ~ CHARGED TO lACilTA GRAHl $CHARGED TO LOCAL MATCH CHARGES ..... _ .... .... -· 1 2
3 4
5 6
7 8
9 10
11 12
13 TOTAL .

Notes:

1. Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant.

2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).

Invoice Payment Information:

LACMTA will make all disbursements electronically unless an exception is requested in writing.

ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.

ACH Request Forms can be found at www.metro.net/callforprojects.

Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.

I certify that I am the responsible Project Manager or fiscal officer and representative of.--:--:----:------ ---,-,-~~---:-:,-----:---- and that to the best of my knowledge and belief the information stated in this report is true and correct.

Signature Date
Name Title
Rev: 12.23.14 s FA Prop C Attachment C-1 Quarterly Report

ATTACHMENT D
Los Angeles Metropolitan Transportation Authority
2017 Federal Program ($000)
~mm-.~ Prqect Oescripbon The Cudahv Cllv Wide Complete Streets Improvement Project focuses or. the 1\!lanfrc /lvenua --~~~~~ Comdor and Cl~i Wrde mullimodallranspoflabon rmprovemeuls for the ftrstllast mile SCAG RTP Projeci tF 101008 Study NIA I& ModEll NO ModeiiJ PM Aaroro Hemaudez-ToiT8~- (323) n~5143
Emarl [email protected]
System .Local Hwv Route . Postnula· DIStance. Phase: No Project ActMiy Lane# Extd Lane #Prop. Imp"' Oesc
Toll Rate: Toll Cote Lac. Toll Method· Hov acs ep toe:

L$ N LS GP.OUP#·
Confoll!lily Category TCM Commrlte<l
Complebon Date 12/01121121
Air Basrn· SCAB Envrr [Joe. CATEGORICALLY EXEMPT- 12/0112017 Uza Los An98les-Long Sui--Area·
Beaci\.Santa Ana
CTIPSID EA#·
Sub-Regron. Gateway Cll!es
Aoea
PPNO·
Prooram C;ode NCN25- BICYCLE & PEDESTRAIN FACILITIES-NEW 6\oo Loc. .:._ ---- ·-· ···-
- Gonorool Commont 2015 CFP
- Mdeling Comment:
- TCM Comment: 2015 CFP
.. Narradve: New Project
CITY:
• Add funds in 161171n CON for $88
• Add funds in 19120 in CON for $1,061
PC25:
• Add funds In 16117 in CON for $164
• Add lund• in 1912.0 in CON for $1,971

PHASE PRIOR
l'E
RW
Cl.)N

SUBTOTAL
PE
RW
CON

SUBTOTAL
PE
RW
.:ON
;>USTOTAl
16117
$0
$0
$83
-
$0
17/18 18/19 19120
$1)
$0
$1,>171
$1,!171
20121 21122 BEYOND PROG TOTAL
~. !
I
.I
! .. !.
$0
$0
$1,1411
$1,1-49:
$0
$0
$2135
$2,135
··---"··.;
TOTALPE: SO TOTALRW: SO TOTAL CON: $3.284
Change reason: NEW PROJECT Total Cost $3,284

FflP#: lAF9605 CFP# F9605
FA# 920000000F9605

ATIACHMENT E

SUSTAINABLE DESIGN ELEMENTS REQUIREMENTS

SPECIAL GRANT CONDITIONS

1. Grantee shall ensure its Project is in compliance with the IACMTA Sustainable Design Elements Requirements by meeting the following conditions:
a. Grantee shall attend the LACMTA-hosted training on sustainable design prior to the initiation of the construction phase. The LACMTA training on sustainable design will be held every Fall. For training details, Grantee shall be responsible for contacting the LACMTA Sustainability Policy Manager. b. Grantee shall develop a Sustainable Design Plan (Plan), for LACMTA review and approval, that contains, at a minimum, the following elements:

1. A list of the sustainable design elements which will be included in the Project.

2. A summary description of mitigation measures committed through project environmental review.

3. A detail description of how the Project's proposed sustainable design elements will achieve either (1} the IACMTA Sustainable Design Performance Metrics ("IACMTA Metrics"), found in Appendix J of the Call for Projects Application; or (2) Alternative Metrics, as defmed below.

If Grantee desires to use an Alternative Metrics, the Plan must establish the alternative set of performance metrics Grantee intends to use.

4. A description ofhow Grantee will achieve each IACMTA Metrics or the Alternative Metrics, as applicable to the Scope ofWork.

The "Alternative Metrics" is defmed as any alternative metrics that exceeds business-as-usual performance in the following areas: energy and water use; waste reduction; storm water management; and reduction of urban heat island effects, as applicable to the Scope ofWork. Grantee may cite performance metrics from standardized sources including but not limited to LEED, LEED-ND, Envision, and Sites Initiative.

2. Prior to initiation of the construction phase of the Project, Grantee must be found in compliance with the Plan. Grantee's compliance with the Plan can be determined in one of two ways: the IACMTA Sustainability Policy Manager shall determine and certify Grantee's compliance with the Plan or the Grantee must provide written self-certification of compliance to the LACMTA Sustainability Policy Manager with these conditions found in Section l(b).

Rev: 1.7.15 1 FA Attachment ESpecial Conditions

FTIP#: LAF9605 CFP# F9605
FA# 920000000F9605

3. Grantee shall report on the implementation of the Plan. As part of the Project closeout, Grantee shall certify that the Plan has been completed, with approval from the LACMTA Sustainability Policy Manager.

4. LACMTA's Sustainability Policy Manager Contact Information: Jacob Lieb liebj @metro.net
(213) 922-4132
Rev: 1.7.15 2 FA Attachment ESpecial Conditions

CITY OF CUDAHY CALIFORN IA -- -· .. ---~~ ------- Incorporated November 10~ 1960 FA Attachment F
5220 Santa Ana Street
Cudahy, California 90201-6024
{323)773-5143
Fax: (323) 771-2072

PROJECT READINESS CERTIFICATION
As part of the 2015 Call for Projects, the LACMTA Board of Directors, authorized a grant to GRANTEE for the Cudahy City Wide Complete Streets Improvement Project (the "Project'').

Prior to execution of Funding Agreement for the Project, GRANTEE must assure LACMTA that GRANTEE has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded, and that the Project will be completed in a timely manner.

The undersigned, duly qualified and serving as City Manager for the GRANTEE, certifies that the below Project Readiness actions have been duly authorized and approved by its Governing Authority. The undersigned further certifies that the information submitted herein is true and accurate to the best of his/her knowledge.

Signltii:P~
n ---- Date
1) GRANTEE has incorporated the Project into the adopted Cudahy Fiscal Year (FY) 2016-17 Annual Budget. The date the adopted FY17 budget included the Project is set forth below and attached to this Certification is the City Council Meeting Minute and the date showing the Project. In addition, GRANTEE will incorporate the above mentioned Project into its future Capital Improvement Program (CIP) to be adopted by City Council and to be implemented per the Funding Agreement between Cudahy and LACMT A.

Date of Adoption
10/26/2016
2) GRANTEE hereby commits to provide its Local Match amount accepted by the LACMTA Board as follows:

Metro Grant Amount Local Match Amount Total Project Cost $2,134,449 $1,149,318 $3,283,767

3) GRANTEE hereby commits to the following Staffing Plan for the Project:

Staff Name Job Title %Project
Responsibility
Aaron Hernandez- Assistant City Engineer 90%
Torres, P. E.

Jose E. Pulido City Manager 10%
4) GRANTEE hereby commits to deliver the Project by the Project Lapse Date.

Project Lapse Date: June 30. 2022
5) GRANTEE has submitted all of the foregoing to the Governing Authority of GRANTEE for approval in the date set forth below.

Date of Governing
Authority Approval
10/26/2016
(Submit Governing Authority Clerk stamped agenda/minutes)

CITY OF CUDAHY CALIFORNIA
Incorporated November 10, 1960
FA Attachment F
5220 Santa Ana Street
Cudahy, California 90201-6024
(323)773-5143
Fax: (323) 771-2072

PROJECT READINESS CERTIFICATION
As part of the 2015 Call for Projects, the LACMTA Board of Directors, authorized a grant to GRANTEE for the Cudahy City Wide Complete Streets Improvement Project (the "Project").

Prior to execution of Funding Agreement for the Project, GRANTEE must assure LACMTA that GRANTEE has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded, and that the Project will be completed in a timely manner.

The undersigned, duly qualified and serving as City Manager for the GRANTEE, certifies that the below Project Readiness actions have been duly authorized and approved by its Governing Authority. The undersigned further certifies that the information submitted herein is true and accurate to the best of his/her knowledge.

Signatu(/J:'= Date
1) GRANTEE has incorporated the Project into the adopted Cudahy Fiscal Year (FY) 2016-17 Annual Budget. The date the adopted FY17 budget included the Project is set forth below and attached to this Certification is the City Council Meeting Minute and the date showing the Project. In addition, GRANTEE will incorporate the above mentioned Project into its future Capital Improvement Program (CIP) to be adopted by City Council and to be implemented per the Funding Agreement between Cudahy and LACMT A.

Date of Adoption
10/26/2016
2) GRANTEE hereby commits to provide its Local Match amount accepted by the LACMT A Board as follows:

Metro Grant Amount Local Match Amount Total Project Cost $2,134,449 $1,149,318 $3,283,767

3) GRANTEE hereby commits to the following Staffing Plan for the Project:

Staff Name Job Title %Project
Responsibility
Aaron Hernandez- Assistant City Engineer 90%
Torres, P. E.

Jose E. Pulido City Manager 10%
4) GRANTEE hereby commits to deliver the Project by the Project Lapse Date.

Project Lapse Date: June 30. 2022
5) GRANTEE has submitted all of the foregoing to the Governing Authority of GRANTEE for approval in the date set forth below.

Date of Governing
Authority Approval
10/26/2016
(Submit Governing Authority Clerk stamped agenda/minutes)

CITY OF CUDAHY CALIFORNIA
Incorporated November 10, 1960
FA Attach1nent F
5220 Santa Ana Street
Cudahy, California 90201-6024
(323)773-5143
Fax: (323) 771-2072

PROJECT READINESS CERTIFICATION
As part of the 2015 Call for Projects, the LACMTA Board of Directors, authorized a grant to GRANTEE for the Cudahy City Wide Complete Streets Improvement Project (the "Project").

Prior to execution of Funding Agreement for the Project, GRANTEE must assure LACMTA that GRANTEE has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded, and that the Project will be completed in a timely manner.

The undersigned, duly qualified and serving as City Manager for the GRANTEE, certifies that the below Project Readiness actions have been duly authorized and approved by its Governing Authority. The undersigned further certifies that the information submitted herein is true and accurate to the best of his/her knowledge.

Sign'jh?re Date
1) GRANTEE has incorporated the Project into the adopted Cudahy Fiscal Year (FY) 2016~ 17 Annual Budget The date the adopted FY17 budget included the Project is set forth below and attached to this Certification is the City Council Meeting Minute and the date showing the Project. In addition, GRANTEE will incorporate the above mentioned Project into its future Capital Improvement Program (CIP) to be adopted by City Council and to be implemented per the Funding Agreement between Cudahy and LACMT A.

Date of Adoption
10/26/2016
2) GRANTEE hereby commits to provide its Local Match amount accepted by the LACMTA Board as follows:

Metro Grant Amount Local Match Amount Total Project Cost $2,134,449 $1,149,318 $ 3,283,767

3) GRANTEE hereby commits to the following Staffing Plan for the Project:

Staff Name Job Title %Project
Responsibility
Aaron Hernandez- Assistant City Engineer 90%
Torres, P. E.

Jose E. Pulido City Manager 10%
4) GRANTEE hereby commits to deliver the Project by the Project Lapse Date.

Project Lapse Date: June 30. 2022
5) GRANTEE has submitted all of the foregoing to the Governing Authority of GRANTEE for approval in the date set forth below.

Date of Governing
Authority Approval
10/26/2016
(Submit Governing Authority Clerk stamped agenda/minutes)

OF ----HY CAl.JFORNiA
P.O. Box 1007
5?.20 Santa Ana Street
Cudahy, California 90201-6024
(323) 773-5143
Fax: (323) 771 ~2~2
·C E RT I FICA TIO N

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:

CITY OF CUDAHY )
i, VICTOR H. F!:RRER, D:E?UTV crrv CLERK of the CITY OF CUDAHY, CALifORNIA, do hereby attest, under penalty of perjury, that the City Council authorizes the City Manage; to execute all contractual; master agreements; program supplemental agreements; funds exchange agreemer.ts; fund transfer agreements; and any amendments thereto, with the California Department of Transportation.

IN WITNESS WHEREOF, I have hereunto set my
hand and affixed the Seal ofthe City of Cudahy, this
5th day of March 2015.
'4_; RiiFERRER.

Deputy City Clerk
City of Cudahy, California

MINUTES

AN ADJOURNED CUDAHY CITY COUNCIL REGUAR MEETING
And CITY OF CUDAHY AS SUCCESSOR AGENCY and

HOUSING SUCCESSOR AGENCY TO THE CUDAHY

DEVELOPMENT COMMISSION JOINT MEETING
Octobei· 26,2016 6:30P.M.

1. CALL TO ORDER
Mayor/Chair Member Sanchez called the meeting to order at 6:42 p.m.

2. ROLLCALL
PRESENT:

ABSENT:

Council/ Agency Member Guerrero (arrived at 6:55 p.m.)
Vice Mayor/ Vice Chair Hernandez
Council/ Agency Member Markovich
Mayor/ Chair Member Sanchez
Council/ Agency Member Garcia
ALSO PRESENT: City Manager, Jose E. Pulido, Assistant City Attorney, Richard Padilla, Deputy City Attorney, Joaquin Vasquez, Deputy City Clerk, Richard Iglesias, Community Development Manager, Michael Allen, and Finance Director, Steven Dobrenen

3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Markovich.

4. PRESENTATIONS
A National Immigrants Day Proclamation
A presentation was made by the Deputy City Clerk to proclaim October 28, 2016, National Immigrants Day. The proclamation was given to Nick "the Greek" Joannidis.

Nick "the Greek" Joannidis, said a few words, and thanked City Council for the proclamation.

6. PUBLIC COMMENTS
Pamela Munguia. reproached the City Council for taking away one minute from public comment.

She spoke against item 10C; she believes it is a waste of money. She also spoke on the budget, and against reducing funding for food distribution.

Carmen Hernandez, spoke against item 10C, 128, 12C, and the notice of City Council Meetings.

Carmen Beltran, spoke on item 128, and Sanctuary City.

City Council/Successor Agency Minutes of 10/26/16 Page 1 of6

6. CITY COUNCIL COMMENTS
Council Member Markovich thanked residents for coming to the meeting, and looked forward to a productive meeting.

Council Member Guerrero expressed his disappointment in regards to last minute cancellations of City Council Meetings. He commented on the City's mismanagement, fiscal irresponsibility, lack of financial transparency, increased fees for citations, recreation services, senior services, City Manager's salary, favorable contracts, and evergreen contracts. He also spoke against marijuana use in the community.

Vice Mayor Hernandez clarified that the City does not allow use of marijuana whatsoever, but it is also subordinate to state law.

Mayor Sanchez pointed out the diversity of ideas found in City Council meeting and how that can be used to benefit the City. He also believes that the City Magazine can be advertised much more effectively. He acknowledged that there has been increased spending within the City. He announced an upcoming carnival as well as a health fair on November 18th and a Turkey giveaway on November 17th. He also made it clear that he does not support dispensaries opening up in the City.

7. CITY MANAGER REPORT (information only)
City Manager Jose Pulido, announced the upcoming food distribution, and reminded Council of the monthly City Manager's report.

8. REPORTS REGARDING AD HOC, ADVISORY, STANDING OR OTHER COMMITTEE

MEETINGS

9. WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Recommendation: Approve the Waiver of Full Reading of Resolutions and Ordinances.

Motion: It was moved by Council Member Markovich, and seconded by Mayor Sanchez to waive full text reading of all Resolutions and Ordinances by single motion. The motion carried (3-1-1) by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

Markovich, Hernandez, Sanchez,
Guerrero
Garcia
None

10. CONSENT CALENDAR (Items 10A through 100)
Council Member Guerrero pulled Items A through D for separate discussion.

A. Second Reading and Adoption of a Proposed Ordinance Amending Title 9 ("Public Peace, Morals, and Welfare"), Chapter 9.12 ("Graffiti Prevention and Abatement") of Cudahy Municipal Code by Specifically Amending Sections 9.12.020 ("Definitions"), 9.12.030 ("Nuisance Declared"}, 9.12.040 (Graffiti Prohibitions"), and 9.12.070 ("Standards For Graffiti Removal"}; Deleting Sections 9.12.080 ("Graffiti Removal") And 9.12.140 ("Administrative Fines"}, and Adding New Sections 9.12.080 ("Graffrti Removal") and 9.12.140 ("Administrative Fines")
City Council/Successor Agency Minutes of 10/26/16 Page 2 of6

Presented by Community Development Manager
The City Council is requested to waive the reading in full and hold a second reading of the attached proposed ordinance amending the City's regulations pertaining to the maintenance and abatement of graffiti as set forth in Chapter 9.12 of the Cudahy Municipal Code.

Motion: It was moved by Council Member Markovich, and seconded by Vice Mayor Hernandez to waive the reading in full and hold a second reading of attached proposed ordinance amending the City's regulations pertaining to the maintenance and abatement of graffiti as set forth in Chapter 9.12 of the Cudahy Municipal Code. The motion carried (5-0-1) by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

Guerrero, Markovich, Hernandez, Sanchez
None
Garcia
None
B. Second Reading and Adoption of a Proposed Ordinance Adding Chapter 1.40 ("Administrative Fines and Citations") To Title 1 (General Provisions") of the Cudahy Municipal Code (CMC), and Approval of a Proposed Resolution Adopting the Fine Schedule for Violations of the CMC
Presented by the Community Development Manager
The City Council is requested to:

1. Waive the reading in full and approve the proposed ordinance amending Title 1 ("General Provisions") of the Cudahy Municipal Code (CMC) by adding Chapter 1.40 ("Administrative Fines and Citations") authorizing the imposition of administrative fines for violations of the Cudahy Municipal Code; and

2. Approve the proposed resolution establishing fines for violations of the Cudahy Municipal Code.

Motion: It was moved by Council Member Markovich, and seconded by Mayor Sanchez to waive the reading in full and approve the proposed ordinance amending title 1 of the Cudahy Municipal Code and approve the proposed resolution establishing fines for violations of the Cudahy Municipal Code. The motion carried (3-0-1) by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

Markovich, Hernandez, Sanchez
None
Garcia
Guerrero
C. Approval of a Second Amendment to the Professional Services Agreement (PSA) with FUEL Creative Group
Presented by the City Manager
The City Council is requested to approve a Second Amendment to the Professional Services Agreement (PSA) with FUEL Creative Group for the City's quarterly magazine design services in the amount of $40,000 with a total not to exceed amount of $96,224, expiring June 30, 2017 with City CounciVSuccessor Agency Minutes of 1 0/26/16 Page 3 of6

an additional one year option (i.e, July 1, 2017 through June 30, 2018). The additional one year extension would require an amendment to the Master Agreement to appropriate funds.

Motion: It was moved by Vice Mayor Hernandez, and seconded by Council Member Markovich to approve a second amendment to the Professional Services Agreement (PSA) with FUEL Creative Group. The motion carried (3-0-1) by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

Markovich, Hernandez, Sanchez
None
Garcia
Guerrero
D. Approval of a First Amendment to the Professional Services Agreement (PSA) with Wendy Chung for Creative Design Services
Presented by the City Manager
The City Council is requested to approve a First Amendment to the Professional Services Agreement (PSA) for writing, editing, creative design services, civic engagement strategy and policy, and program coordination and management services (see attached scope of work) to extend term of Master Agreement from March 14, 2017 through June 30, 2017 and appropriate an additional $25,000, with an additional one year option (i.e., July 1, 2017 through June 30, 2018) at a not to exceed a total of $75,000. The additional one year extension would require an amendment to the Master Agreement to appropriate funds.

Motion: It was moved by Council Member Markovich, and seconded by Vice Mayor Hernandez to approve a First Amendment to the Professional Services Agreement (PSA) with Wendy Chung for Creative Design Services. The motion carried (3-1-1) by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

Markovich, Hernandez, Sanchez
Guerrero
Garcia
None

11. PUBLIC HEARING - None

12. BUSINESS SESSION
Deputy City Attorney, Joaquin Vasquez, moved Item A to November 14, 2016.

A. Discussion and Overview Regarding Assembly Bill 2 (Community Revitalization Authority) and Assembly Bill 2492 (Community Revitalization) and Their Effects on Economic Development in the City of Cudahy
Presented by the Office of the City Attorney
The City Council is requested to:

1. Receive the presentation from staff; and

2. Pose follow-up questions to staff.

B. Presentation and Request for City Council Direction Regarding Personal Marijuana Cultivation Provisions Proposed in California Proposition 64 (Adult Use of Marijuana Act) City Council/Successor Agency Minutes of 10/26/16 Page4 of6

Presented by the Office of the City Attorney
The City Council is requested to:

1. Receive the presentation from staff;

2. Pose follow up questions to staff; and

3. Provide directions to staff, if any, regarding prospective personal marijuana cultivation bans and/ or regulations.

C. Adoption of Resolution Approving Fiscal Year (FY) 2016-2017 City of Cudahy Budget and Adoption of Resolution Amending the General Fund Reserve Policy Presented by the Finance Director
The City Council is requested to:

1. Adopt a proposed resolution approving the Fiscal Year (FY) 2016-2017 City of Cudahy Budget (City Budget), commencing July 1, 2016 and ending June 30, 2017;

2. Adopt a proposed resolution amending the General Fund Reserve Policy to reduce the minimum General Fund Reserve level from $2,000,000 to $900,000; and

3. Discuss and provide direction to staff regarding potential revenue ~ generating ballot measured for the upcoming March 7, 2017 municipal election. or

4. Adopt a proposed resolution for Continuing Appropriations for Fiscal Year (FY) 2015-16 pending adoption of the FY 2016-17 City Budget.

Motion: It was moved by Council Member Markovich, and seconded by Vice Mayor Hernandez to approve Fiscal Year 2016-2017 City of Cudahy Budget and Adoption of resolution amending the General Fund Reserve Policy. The motion carried (3-1-1) by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

Markovich, Hernandez, Sanchez
Guerrero
Garcia
None

13. COUNCIL DISCUSSION
Items discussed by Mayor Sanchez, Council Member Garcia, and Council Member Guerrero were pushed to the next City Council Meeting.

14. CLOSED SESSION
Closed Session Pursuant to Government Code Section 54956.9(d)(1) - Conference with Legal Counsel to Discuss Existing Litigation Matter - City of Gardena v. Regional Water Quality Control Board, et al.,- Orange County Superior Court Case No. 30-2016-00837722 CU-VM-CJC.

15. RECESS TO CLOSED SESSION
City CounciVSuccessor Agency Minutes of 10/26/16 Page 5 of6

Deputy City Attorney Joaquin Vasquez recessed the Regular Meeting to Closed Session at 8:11 p.m.

16. RECONVENE
Deputy City Attorney Joaquin Vasquez reconvened the City Council/Agency meeting in Open Session at 8:16 p.m.

17. CLOSED SESSION ANNOUNCEiViENT
Deputy City Attorney Joaquin Vasquez reported in regard to item 14. Direction was given to staff, to conclude negotiations with Cudahy LF LLC, and for the Ad Hoc Development Committee to meet with staff and City Attorneys' Office to discuss strategy, and will be later presented to the Council as a whole.
·r8. ADJOURNME~:T
The City Council/ Agency meeting was adjourned at 8:17p.m.

ATTEST:

Richard Iglesias
Interim City Clerk
City CounciVSuccessor Agency Minutes of 10/26/16
Baru A. Sanchez
Mayor

CITY OF CUDA~~~~~·· CALIFORNIA
Incorporated November 10~ 1960
t~OTIC E OF ADJOURi~MEi\!T
5220 Santa Ana Street
Cudah;t, California 90201-6024
(323)773-5143
Fax: 1(323) 771-2072
:I
f\JOTICE IS HEREBY GiVEN that, pursuant to Government Code Section 54955, the Regular Meeting of the Cudahy City Council originally scheduled to be held on Monday, October 24, 2016, at 6:30 p.m. at Clara Street Park, Turner Hall in the City of Cudchy has bee:1 adjourned (i.e., moved/rescheduled) to the following Adjou:ned Regula.r Meeting date ar.d ~ime as follo·Ns:

Wednesde.y, October 26, 2016 at 6:30
Clara Street Park, Turner Hall
4835 Clara Street
Cudahy, California 90201
PLEASE BE ADVISED THAT all agenda items originally scheduled to be considered at the Regular Meeting originally schedule<:! for tonight will be taken up and considered at the new Adjourned Regular Meeting date of \\fednesday, October 26, 2016 at 6:30 p.m. The Adjourned Regular Meeting is open to all members of the public and all members of the public will be afforded an opportunity offer public comment in the same fashion as any other Regular Meeting oi the City Council. ~~Richard fglesi s
Deputy City Clerk
Signed and Posted: October 24, 2016 at 6:45P.M.

Baru Sanchez, Mayor
Christian Hernandez, Vice Mayor
Chris Garcia, Council Member
Jack Guerrero, Council Member
Cristian Markovich, Council Member

CLARA STREET PARK

TURNER HALL
4835 Clara Street
Cudahy, CA 90201
Phone: (323) 773-5143
Fax: (323) 771-2072

REMOTE TELECONFERENCE
LOCATION:

CLARA STREET PARK
Chamber of Commerce Room
4835 Clara Street
Cudahy, CA 90201
AGENDA

A REGULAR MEETING

OF THE CUDAHY CITY COUNOL
and JOINT MEETING of the
CITY OF CUDAHY AS SUCCESSOR AGENCY and HOUSING SUCCESSOR AGENCY

TO THE CUDAHY DEVELOPMENT COMMISSION
Monday, October 24, 2016- 6:30P.M.

Written materials distributed to the City Council within 72 hours of the City Council meeting shall be available for public inspection in the City Oerk's Office at City Hall located at 5220 Santa Ana Street, Cudahy, CA 90201.

In compliance with the Americans with Disabilities Act (ADA) if you need special assistance to participate in this meeting, you should contact the City Clerk's Office at (323) 773-5143 at least 72 hours in advance of the meeting.

Rules of Decorum
"Members of the Public are advised that all PAGERS, CELLULAR TELEPHONES and any OTHER COMMUNICATION DEVICES are to be turned off upon entering the City Council Chambers." If you need to have a discussion with someone in the audience, kindly step out into the lobby.

Under the Government Code, the City Council may regulate disruptive behavior that impedes the City Council Meeting.

Disruptive conduct may include, but is not limited to:
• Screaming or yelling during another audience member's public comments period; and • Profane language directed at individuals in the meeting room; and • Throwing objects at other individuals in the meeting room; and • Physical or verbal altercations with other individuals in the meeting room; and • Going beyond the allotted two-minute public comment period granted.

When a person's or group's conduct disrupts the meeting, the Mayor or presiding officer will request that the person or group stop the disruptive behavior, and WARN the person or group that they will be asked to leave the meeting room if the behavior continues.

If the person or group refuses to stop the disruptive behavior, the Mayor or presiding officer may order the person or group to leave the meeting room, and may request that those persons be escorted from the meeting room.

City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
Monday, October 24. 2016 at 6:30P.M.

It should also be noted that any person who WILLFULLY disturbs or breaks up the City Council meeting may be arrested for a misdemeanor offense. (Penal Code§ 403.)

1. CALL TO ORDER

2. ROLLCALL
Council I Agency Member Guerrero
Council I Agency Member Garcia
Council/ Agency Member Markovich
Vice Mayor I Vice Chair Hernandez
Mayor I Chair Sanchez

3. PLEDGE OF ALLEGIANCE

4. PRESENTATIONS
A. National Immigrants Day Proclamation

5. PUBLIC COMMENTS
(Each member of the public may submit one comment card if he or she wishes to address the City Council Only speakers that submit a comment card wit:J:rin the first 20 minutes of the meeting will be permitted to speak for two (2) minutes concerning items under the City Council's jurisdiction, including items on the agenda and closed session items.) (Every person who, without authority of law, willfully disturbs or breaks up a City Council meeting is guilty of a misdemeanor. [See, Cal. Penal Code§ 403.].)

6. CITY COUNOL COMMENTS I REQUESTS FOR AGENDA ITEMS (Each Council Member is limited to three minutes.)
(This is the time for the City Council I Agency to comment on any topics related to "City Business," including announcements, reflections on city I regional events, response to public comments, suggested discussion topics for future council meetings, general concerns about particular city matters, questions to the staff, and directives to the . staff (subject to approval I consent of the City Council majority members present, regarding staff directives). Each Council I Agency Member will be allowed to speak for a period not to exceed three (3) minutes. Notwithstanding the foregoing, the City Council Members shall not use this comment period for serial discussions or debate between members on City business matters not properly agendized. The City Attorney shall be responsible for regulating this aspect of the proceeding.)
Page2of7

City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda

7. CITY MANAGER REPORT (information only)
Monday, October 24, 2016 at 6:30P.M.

8. REPORTS REGARDING AD HOC, ADVISORY, STANDING, OR OTHER COMMITTEE

MEETINGS
I
. I

9. WAIVER OF FULL R!~ADING OF RESOLUTIONS AND ORDINANCES '
(Consideration to waive full text reading of all Resolutions and Ordinances by single motion made at the start of each meeting, subject to the ability of the City Council I Agency to read the full text of selected resolutions and ordinances when the item is addressed by subsequent motion.) (COUNCIL I AGENCY)
Recommendation: Approve the Waiver of Full Reading of Resolutions and Ordinances.

10. CONSENT CALENDAR
(Items under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council/ Agency Member so requests, in which event the item will be removed from the Consent Calendar and considered separately.) A. Second Reading and Adoption of a Proposed Ordinance Amending Title 9 ("Public Peace, Morals and Welfare"), Chapter 9.12 ("Graffiti Prevention and Abatement'') of the Cudahy Municipal Code by Specifically Amending Sections 9.12.020 ("Definitions"), 9.12.030 ("Nuisance Declared"),

9.12.040 ("Graffiti Prohibitions"), and 9.12.070 ("Standards For Graffiti Removal"); Deleting Sections 9.12.080 ("Graffiti Removal") And 9.12.140 ("Administrative Fines"), and Adding New Sections 9.12.080 ("Graffiti Removal") and 9.12.140 ("Administrative Fines") (p.1g.::. 9) Presented ky Community Development Manager
Recommendation: The City Council is requested to waive the reading in full and hold a second reading of the attached proposed ordinance amending the City's regulations pertaining to the maintenance and abatement of graffiti as set forth in Chapter 9.12 of the Cudahy Municipal Code.

B. Second Reading and Adoption of a Proposed Ordinance Adding Chapter 1.40 ("Administrative Fines and Citations") To Title 1 ("General Provisions") of the Cudahy Municipal Code (CMC), and Approval of a Proposed Resolution Adopting the Fine Schedule for Violations of the CMC (p:zge 25)
Presented b!l Communi ttl Depe1qpment MBnll$r
Recommendation: The City Council is requested to:

1. Waive the reading in full and approve the proposed ordinance amending Title 1 ("General Provisions") of the Cudahy Municipal

City of Cudahy Monday, October 24, 2016 at 6:30P.M.

City Council and Successor Agency
Regular Meeting Agenda
Code (CMC) by adding Chapter 1.40 ("Administrative Fines and Citations'') authorizing the imposition of administrative fines for violations of the Cudahy Municipal Code; and

2. Approve the proposed resolution establishing fines for violations of the Cudahy Municipal Code.

C. Approval of a Second Amendment to the Professional Services Agreement (PSA) with FUEL CreatiYe Group (page 511
Presented b..!t Citlt Manager
Recommendation: The City Council is requested to approve a Second Amendment to the Professional Services Agreement (PSA) with FUEL Creative Group for the City's quarterly magazine design services in the amount of $40,000, with a total not to exceed amount of $96,224, expiring June 30, 2017 with an additional one year option (i.e., July 1, 2017 through June 30, 2018).

The additional one year extension would require an amendment to the Master Agreement to appropriate funds.

D. Approval of a First Amendment to the Professional Services Agreement (PSA) with Wendy Chung for Creative Design Services (?t'Y 7J)
Presented b..!t City Manager
Recommendation: The City Council is requested to approve a First Amendment to the Professional Services Agreement (PSA) for writing, editing, creative design services, civic engagement strategy and policy, and program coordination and management services (see attached scope of work) to extend term of Master Agreement from March 14, 2017 through June 30, 2017 and appropriate an additional $25,000, with an additional one year option (i.e., July 1, 2017 through June 30, 2018) at a not to exceed a total of $75,000. The additional one year extension would require an amendment to the Master Agreement to appropriate funds.

11. PUBLIC HEARING- NONE

12. BUSINESS SESSION
A. Discussion and Overview Regarding Assembly Bill 2 (Community Revitalization Authority) and Assembly Bill 2492 (Community Revitalization) and Their Effects on Economic Development in the City of Cudahy
Presented lJ'Il the Office of the Cittt Attorney

City of Cudahy Monday, October 24,2016 at6:30 P.M.

City Council and Successor Agency
Regular Meeting Agenda
Recommendation: The City Council is requested to:

1. Receive the presentation from staff; and

2. Pose follow-up questions to staff.
] I ,
B. Presentation and Request for ¢ity Council Direction Regarding Personal Marijuana Cultivation Provisions Proposed in California Proposition 64 (Adult Use of Marijuana Act) Presented bt1 the Office of the Citt/ Attornetl
Recommendation: The City Coun91 is requested to:

1. Receive the presentation from staff;

2. Pose follow-up questions to staff; and

3. Provide direction to staff, if any, regarding prospective personal marijuana cultivation bans and/or regulations.

C. A Adoption of Resolution Approving Fiscal Year (FY) 2016-17 City of Cudahy Budget and Adoption of Re!-olulHll1 Anwndin~ tlw Cl•twral l"uml Rl•serve Policy !p lSI' J, 11 J Presented fn1 Finance Director
Recommendation: The City Council is requested to:

1. Adopt a proposed resolution approving the Fiscal Year (FY) 2016-17 City of Cudahy Budget (City Budget), commencing July 1, 2016 and ending June 30, 2017;

2. Adopt a proposed resolution amending the General Fund Reserve Policy to reduce the minimum General Fund Reserve level from $2,000,000 to $900,000; and

3. Discuss and provide cfuection to staff regarding potential revenuegenerating ballot measures for the upcoming March 7, 2017 municipal election.

OR

4. Adopt a proposed resolution for Continuing Appropriations for Fiscal Year (FY) 2015-16 pending adoption of the FY 2016-17 City

City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
1~. COUNCIL DISCUSSION
' A. Mayor Sanchez
i. Maintenance on Parks
B. Council Member Garcia
Monday, October 24, 2016 at 6:30 P.M.

Budget that permits spending on projects that have been approved by the City Council that were not originally budgeted in the FY 2015- 16 City Budget.
i. Revocation of Attorney Client Privilege regarding Council Member Guerrero's Code of Conduct Investigation Report (Video Presentation with Excerpts from Previous City Council Meetings)
C. Council Member Guerrero
i. Revocation of Attorney Oient Privilege regarding Council Member Garcia's Code of Conduct Investigation Report.

RECESS TO CLOSED SESSION
This is the time at which the City Council will meet in closed session to go over items of business on the closed session agenda. It should be noted that Councilman Guerrero will be participating from the Chamber of Commerce Room at Turner Hall via teleconference.

14. CLOSED SESSION
A. Oosed Session Pursuant to Government Code Section 54956.9(d)(l) - Conference with Legal Counsel to Discuss Existing Litigation Matter - City of Gardena v. Regional Water Quality Control Board, et al.,- Orange County Superior Court Case No. 30-2016-00833722 CU-VM-CJC.

RECONVENE TO OPEN SESSION

15. CLOSED SESSION ANNOUNCEMENT

16. ADJOURNMENT
Cudahy City Council I Agency will adjourn to a Regular and Joint Meeting as Successor Agency to the Cudahy Development Commission on Monday, November 14, 2016 at 6:30p.m.