PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 19th day of May, 2022 by the following vote:
Vote Members of the City Council
AYES: Paul, Chao, Moore, Wei, Willey
NOES: None
ABSENT: None
ABSTAIN: None
SIGNED:
________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
6/14/2022
6/15/22
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CITY OF CUPERTINO
Agenda Item
22-10873 Agenda Date: 6/21/2022
Agenda #: 19.
Subject: Consider accepting Accounts Payable for the period ending December 20, 2021 (Continued from June 7, 2022)
Adopt Resolution No. 22-015 accepting Accounts Payable for the period ending December 20, 2021 Presenter: Tina Kapoor, Economic Development Manager
CITY OF CUPERTINO Page 1 of 1 Printed on 6/14/2022
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CITY COUNCIL STAFF REPORT
Meeting: June 21, 2022
Subject
Consider Accounts Payable report ending December 20, 2021 and approval of Accounts Payable report.
Recommended Action
Receive report and adopt Resolution No. 22-015 accepting Accounts Payable for the period ending December 20, 2021. (Attachment E)
Discussion
On March 15, 2022, City Council directed staff to provide a report on all payments made by the City to the Cupertino Chamber of Commerce (Chamber) since 2015. Staff reviewed payments and support provided to the Chamber within the same timeframe and categorized them under payments, festivals, and meeting space. Details on payments in these categories are included as Attachments A, B, and C respectively.
A brief overview of the payments follows:
1. Payments
The City has paid the Chamber a total of $218,197.91 for the period from January 1, 2015 to March 1, 2022. The table below shows the breakdown of costs per year in this timeframe.
Fiscal Year Payment Amount Payment Description
FY 14-15
(Starting January
1, 2015)
$10,425.00 • $8,000 annual partnership
• $2,425 registrations for events
(State Of The City (SOTC),
Legislative Action Committee
(LAC), Lunar New Year Luncheon,
etc)
FY 15-16 $20,485.00 • $16,000 annual partnership
• $1,305 membership fee
• $1,680 event registrations (SOTC,
LAC)
• $1,500 Dining & Entertainment
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Guide
FY 16-17 $25,215.00• $16,000 annual partnership • $1,450 membership fee • $1,275 event registrations (SOTC, LAC)
•$5,990 Full-Page ads in Business
Directory
• $500 Food Truck Coordination
FY 17-18 $22,445.00• $16,000 annual partnership • $1,450 membership fee • $2,995 Full-Page ads in Business Directory
•$2,000 QCC and Memorial Park
rental refund
FY 18-19$50,720.47• $16,000 annual partnership • $1,450 membership fee • $30,215 I Love Cupertino (ILC )
project
•$1,200 food truck coordination
•$555 permits for neighborhood
events
• $500 for food permit consulting
services
•$800 QCC and Community Hall
rental refund
FY 19-20$51,904.31•$16,000 annual partnership
•$1,500 membership fee
•$560 registrations for event
registrations (LAC, Food and Wine
pre-sale bundle)
• $500 Bobatino • $5,990 Business Directory • $25,174.31 ILC project • $2,180 QCC rental refund FY 20-21$27,503.13•$16,000 annual partnership
•$1,500 membership fee
•$222.50 materials and registrations
for events (Lunar New Year, Thai
New Year)
•$9,780.63 ILC project
FY 21-22
(As of March 1,
2022)
$9,500• $8,000 annual partnership • $1,500 membership fee TOTAL $218,197.91
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Payments made for invoices received from the Chamber in the above timeframe have ranged from $9,500 to $51,904.31 for the annual partnership, membership fee, meeting registrations, various coordination efforts, rental deposit refunds, and I Love Cupertino. A list of all invoices is included with this report as Attachment A.
2. Festivals
As part of the budget approval process each fiscal year, Council approves costs associated with third-party festivals that the City supports and waives related fees. Attachment B highlights the breakdown of Council-approved amounts for festivals for the period ranging from FY 15-16 to FY 21-22. Amounts shown in table below represent what was approved by Council to support Chamber festivals, except in FY 20-21 when all festivals were cancelled.
Fiscal Year Fees Waived Cost to the City
FY 15-16 $4,212.25 $1,320.07
FY 16-17 $4,212.25 $1,320.07
FY 17-18 $12,159 $4.819
FY 18-19 $15,069 $6,135
FY 19-20 $15,451 $3,816
FY 20-21* N/A N/A
FY 21-22 $15,111 $7,770
TOTAL $91,396.64
* All events scheduled for FY 20-21 were cancelled due to the pandemic, hence there were no actual City fees waived or costs to the City for these events during that year.
3. Meeting Space
In addition, City staff reserved space in City facilities for Chamber meetings and therefore no fee was charged to the Chamber. Based on the reservation records, it appears that most of these meetings were for the Chamber’s Legislative Action Committee (LAC) that often covered Cityoriented topics and were regularly used by City staff as an outreach mechanism to connect with the business community. A list of these reservations is highlighted in Attachment C. Assuming that the City had chosen to apply the non-profit rate for these meetings, the imputed cost is between $90 to $495 per year as shown in the table below.
Year Stated Purpose Fee if Booked as Non-Profit
2015 City/Chamber event (1 meeting) $270
2016 City/Chamber event, LAC (6
meetings)
$375
2017 LAC (11 meetings) $495
2018 LAC (7 meetings) $315
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2019 LAC (11 meetings) $495
2020 LAC (2 meetings) $90
2021 N/A $0
2022 N/A $0
TOTAL $2,040
I Love Cupertino
In 2018, the City partnered with the Chamber to launch the I Love Cupertino program. While intended to serve as a state-of-the-art digital portal for visitors and the community to support small businesses, the program has been underutilized and still has not reached its full potential.
Staff is considering proven models from other cities that can be replicated in order to revamp this program. The focus will be to benefit small businesses by serving as an online marketplace and showcase Cupertino as a destination for visitors and the community. Modifications to the existing platform will allow new customers to discover and support local and small businesses and visitors and the community to access information about Cupertino.
The pandemic has proven that it is important for organizations and businesses to amplify their digital presence to connect with broader audiences. Taking lessons from the existing program and applying known successful methodologies, the program can achieve better outcomes and be more widely utilized.
The amounts paid by the City for I Love Cupertino program are shown in table below. These costs include design and development of the platform and concept implementation during program launch, as well ongoing cost for database subscription, website hosting and website maintenance. There have not been any invoices submitted or payments made for the program since July 1, 2021.
Fiscal Year Cost
FY 17-18 $30,215
- Logo concept and design
- Program implementation
- Data subscription
- Website concept, design, layout
and deployment
- Domains
- Social media content
FY 18-19 $25,175
- Data subscription
- Website hosting
- Website Maintenance
FY 19-20 $5,556
- Member management
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subscription for business directory
(Membee)
FY 20-21 $4,224
- Member management
subscription for business directory
(Membee)
FY 21-22 $0
Total $65,170
Next Steps
With the objective of enhancing the review and tracking of invoicing, payments, and deliverables between the City and the Chamber, staff is negotiating a future scope of work with the Chamber of Commerce. This future agreement will delineate the terms of engagement including reporting requirements. The scope of work will include topics such as business assistance, marketing and promotions, and hosting events and meetings. The agreement will also outline proper payments for meeting space at City facilities and set parameters around City staff time to be utilized only when aligned with City priorities and related activities.
Finally, once the details of the modified I love Cupertino program are defined, the maintenance and operation could also be included as part of the future ongoing agreement with the Chamber.
Sustainability Impact
No sustainability impact.
Fiscal Impact
There is no fiscal impact from receiving this report. The first of two $8,000 payments for this year has been made to the Chamber and is reflected in the Accounts Payable Report for the period ending December 20, 2021. The second payment will be made once an agreed upon MOU is established. The funds have already been budgeted so no further appropriations are needed at this time. Accepting the Accounts Payable for the period ending in December 20, 2021 will meet requirements set forth for the City Treasurer for check issuance (per Resolution No. 5939).
_____________________________________
Prepared by: Tina Kapoor, Economic Development Manager
Reviewed by: Chris Jensen, City Attorney
Dianne Thompson, Assistant City Manager
Katy Nomura, Deputy City Manager
Approved for Submission by: Jim Throop, City Manager
Attachments:
A – Payments to Chamber January 1, 2015 - April 1, 2022 B – Festivals: City Fees Waived & City Expenses
C – Reservations for Meeting Space at City Facilities
D – Draft Resolution
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E – AP Report (Including Chamber Contract Payment)
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Check
TransactionDate
Check
EFT
Number
Vendor Payee Invoice Number Invoice GL Date Invoice Description Item Header Description Item Description Amount GL Account Delimited Full Account Description Full 1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
GeneralServiceAgreement SOC Kristina Alfaro 25.00$
100‐40‐400 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OF
COMMERCE 2015‐00000168 1/15/2015
State of the City Attendee
Registration
Conferenceand Meeting SOC Jaqui Guzman 25.00$
100‐40‐400 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Aarti Shrivastava 25.00$
100‐70‐700 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City Attendee
Registration
Conferenceand Meeting SOCGary Chao 25.00$
100‐70‐700 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOCAlbert Salvador 25.00$
100‐70‐700 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City Attendee
Registration
MeetingExpenses SOC Julia Kinst 25.00$
100‐70‐700 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Lisa Taitano 25.00$
100‐40‐400 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
MeetingExpenses SOC Carol Atwood 25.00$
100‐60‐601 600‐605
Materials MeetingExpenses
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Councilmember R. Sinks SOC Rod Sinks 25.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Councilmember R. Sinks SOC Orrin Mahoney 25.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Councilmember R. Sinks SOC Mark Santoro 25.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City Attendee
Registration
Councilmember R. Sinks SOC Richard Price 25.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Gilbert Wong 25.00$
100‐10‐100 600‐627
MaterialsCouncilmember G.Wong
ATTACHMENT A 1
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CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Barry Chang 25.00$
100‐10‐100 600‐630
MaterialsCouncilmember B.Chang
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Darcy Paul 25.00$
100‐10‐100 600‐625
MaterialsCouncilmemberDarcy Paul
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Savita Vaidhyanathan 25.00$
100‐10‐100 600‐628
MaterialsCouncilmemberSavita Vaihysnatha
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Ryan Roman 25.00$
100‐80‐800 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Cheri Donnelly 25.00$
100‐80‐800 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Chris Mertens 25.00$
100‐80‐800 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Mariyah Serratos 25.00$
610‐34‐310 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Timm Borden 25.00$
100‐80‐800 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Roger Lee 25.00$
100‐80‐800 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOCRick Kitson 25.00$
100‐30‐300 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOCLisa MM 25.00$
100‐30‐300 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Colleen Winchester 25.00$
100‐15‐141 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Carol Korade 25.00$
100‐15‐141 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Louis Sarmiento 25.00$
100‐15‐141 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Cheryl Mannix‐Smith 25.00$
100‐15‐141 600‐629
MaterialsConference and
Training
ATTACHMENT A 2
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CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Sara Johnson 25.00$
100‐15‐141 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Kirsten Squarcia 25.00$
100‐13‐130 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Erin Cooke 25.00$
100‐12‐122 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Michela Gentile 25.00$
100‐12‐122 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Angela Tsui 25.00$
100‐12‐125 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Grace Schmidt 25.00$
100‐13‐130 600‐629
MaterialsConference andTraining
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
GeneralServiceAgreement SOC Michelle Combs 25.00$
100‐31‐307 700‐702
Contract ServicesGeneral ServiceAgreement
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
GeneralServiceAgreement SOC Robert Kim 25.00$
100‐31‐307 700‐702
Contract Services
General ServiceAgreement
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
GeneralServiceAgreement SOC Lauren Fink 25.00$
100‐31‐307 700‐702
Contract ServicesGeneral ServiceAgreement
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
GeneralServiceAgreement SOC Camera Person 25.00$
100‐31‐307 700‐
702
Contract ServicesGeneral ServiceAgreement
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
GeneralServiceAgreement SOC Bobby Chastain 25.00$
100‐31‐307 700‐702
Contract ServicesGeneral Service
Agreement
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC David Brandt 25.00$
100‐12‐120 600‐629
MaterialsConference and
Training
1/23/2015 680737
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000168 1/15/2015
State of the City AttendeeRegistration
Conferenceand Meeting SOC Karen Guerin 25.00$
100‐12‐120 600‐629
MaterialsConference and
Training
1/30/2015 680854
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000318 1/28/2015 SOC Additional Attendee's Conferenceand Meeting SOC Nidhi Mathur 25.00$
100‐30‐300 600‐
629
MaterialsConference and
Training
1/30/2015 680854
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000318 1/28/2015 SOC Additional Attendee's Councilmember R. Sinks SOC Evan Low Representative 25.00$ 100‐10‐100 600‐624
MaterialsCouncilmember RSinks
ATTACHMENT A 3
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1/30/2015 680854
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000318 1/28/2015 SOC Additional Attendee's Councilmember R. Sinks
SOC Evan Low Second
Representative 25.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
1/30/2015 680854
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000318 1/28/2015 SOC Additional Attendee's Councilmember R. Sinks SOC Jim Beal representative 25.00$ 100‐10‐100 600‐624
MaterialsCouncilmember RSinks
2/13/2015 681093
CUPERTINO
CHAMBER OFCOMMERCE 5623 2/12/2015
2nd installment of Annual
Contract for July 2014‐June2015
Chamber ofCommerce
2nd installment of Annual
Contract for July 2014‐June 2015 8,000.00$
100‐12‐125 600‐613
Materials GeneralSupplies
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Councilmember B. Chang LNYL Barry Chang Registration 50.00$ 100‐10‐100 600‐
630
MaterialsCouncilmember B.
Chang
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Councilmember G. Wong LNYL Gilbert Wong Registration 50.00$ 100‐10‐100 600‐627
MaterialsCouncilmember G.Wong
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
MeetingExpenses
LNYL Aarti ShrivastavaRegistration 50.00$
100‐70‐700 600‐
605
Materials MeetingExpenses
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Councilmember R. Sinks LNYL Rod Sinks Registration 50.00$ 100‐10‐100 600‐624
MaterialsCouncilmember RSinks
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting LNYL Carol Korade Registration 50.00$ 100‐15‐141 600‐629
MaterialsConference and
Training
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting
LNYL Colleen WinchesterRegistration 50.00$
100‐15‐141 600‐629
MaterialsConference and
Training
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year LuncheonRegistration Attendees
Conferenceand Meeting
LNYL Cheryl Mannix‐SmithRegistration 50.00$
100‐15‐141 600‐
629
MaterialsConference and
Training
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting
LNYL Louis Sarmiento
Registration 50.00$
100‐15‐141 600‐629
MaterialsConference and
Training
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting LNYL Savita Registration 50.00$
100‐10‐100 600‐628
MaterialsCouncilmemberSavita Vaihysnatha
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting LNYL Karen Guerin Registration 50.00$ 100‐12‐120 600‐629
MaterialsConference and
Training
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting LNYL David Brandt Registration 50.00$ 100‐12‐120 600‐629
MaterialsConference and
Training
2/27/2015 681288
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000516 2/20/2015
Lunar New Year Luncheon
Registration Attendees
Conferenceand Meeting LNYL Grace Schmidt Registration 50.00$ 100‐13‐130 600‐629
MaterialsConference and
Training
ATTACHMENT A 4
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3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Conferenceand Meeting Savita STAR Awards 100.00$
100‐10‐100 600‐628
MaterialsCouncilmemberSavita Vaihysnatha
3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Conferenceand Meeting David Brandt STAR Awards 100.00$
100‐12‐120 600‐629
MaterialsConference and
Training
3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Conferenceand Meeting Carol Atwood STAR Awards 100.00$
100‐60‐601 600‐629
MaterialsConference and
Training
3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Councilmember B. Chang Barry Chang STAR Awards 100.00$
100‐10‐100 600‐630
MaterialsCouncilmember B.Chang
3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Conferenceand Meeting Darcy Paul STAR awards 100.00$
100‐10‐100 600‐625
MaterialsCouncilmemberDarcy Paul
3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Councilmember R. Sinks Rod Sinks 100.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
3/27/2015 681711
CUPERTINO
CHAMBER OFCOMMERCE 2015‐00000825 3/25/2015 STAR awards 2015 Councilmember G. Wong Gilbert Wong STAR Awards 100.00$
100‐10‐100 600‐
627
MaterialsCouncilmember G.Wong
7/24/2015 684095
CUPERTINOCHAMBER OFCOMMERCE 70715 6/30/2015
Accrual FY14‐15 Dining andEntertainment Guide
Printing and
Duplicating
Dining and Entertainment Guidefor Economic Development 1,000.00$ 100‐12‐125 600‐602
Materials Printingand Duplication
9/4/2015 685088
CUPERTINOCHAMBER OFCOMMERCE 6207 9/4/2015
1st Install Annual Contract
7/1/15 ‐ 6/30/16
GeneralSupplies
1st Install Annual Contract
7/1/15 ‐ 6/30/16 8,000.00$
100‐71‐705 600‐
613
Materials GeneralSupplies
9/18/2015 685341
CUPERTINOCHAMBER OFCOMMERCE 6390 9/18/2015 Membership 10/15‐9/16 Membershipand Dues Membership 10/15‐9/16 1,305.00$
100‐71‐705 600‐613
Materials GeneralSupplies
12/23/2015 687155
CUPERTINOCHAMBER OFCOMMERCE 6222 12/23/2015
Fee‐Dining/Entertainmentguide 2015
GeneralServiceAgreement Chamber Dining/Ent. Guide 2015 500.00$ 580‐63‐620 600‐
613
Materials GeneralSupplies
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon MeetingExpenses Kristina Alfaro 30.00$
100‐40‐400 600‐605
Materials MeetingExpenses
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon MeetingExpenses Lisa Taitano 30.00$
100‐40‐400 600‐605
Materials MeetingExpenses
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6693 2/5/2016 2016 State of the City Luncheon
GeneralSupplies Gilbert Wong 30.00$
100‐10‐100 600‐627
MaterialsCouncilmember G.Wong
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon MeetingExpenses Piu Ghosh 30.00$
100‐70‐700 600‐605
Materials MeetingExpenses
ATTACHMENT A 5
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2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon GeneralSupplies Rod Sinks 30.00$
100‐10‐100 600‐624
MaterialsCouncilmember RSinks
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon GeneralSupplies Darcy Paul 30.00$
100‐10‐100 600‐625
MaterialsCouncilmemberDarcy Paul
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon MeetingExpenses Aarti Shrivastava 30.00$
100‐70‐700 600‐605
Materials MeetingExpenses
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon MeetingExpenses Angela Tsui 30.00$
100‐71‐705 600‐605
Materials MeetingExpenses
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Carol Atwood 30.00$
100‐60‐601 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6693 2/5/2016 2016 State of the City Luncheon
Conferenceand Meeting Robert Kim 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Michelle Combs 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6693 2/5/2016 2016 State of the City Luncheon
Conferenceand Meeting Rick Kitson 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Cheryl Mannix‐Smith 30.00$
100‐15‐141 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Colleen Winchester 30.00$
100‐15‐141 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Sara Johnson 30.00$
100‐15‐141 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Timm Borden 30.00$
100‐80‐800 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Karen Guerin 30.00$
100‐40‐400 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Rachelle Sander 30.00$
100‐62‐608 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Albert Salvador 30.00$
100‐73‐713 600‐629
MaterialsConference and
Training
ATTACHMENT A 6
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2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Roger Lee 30.00$
100‐80‐800 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Chris Mertens 30.00$
100‐80‐800 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Cheri Donnelly 30.00$
100‐80‐800 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Ryan Roman 30.00$
100‐80‐800 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Grace Schmidt $ 30.00
100‐13‐130 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Kirsten Squarcia 30.00$
100‐13‐130 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Misty Mersich 30.00$
100‐12‐122 600‐
629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Jaqui Guzman 30.00$
100‐12‐120 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Erin Cooke 30.00$
100‐12‐120 600‐
629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6693 2/5/2016 2016 State of the City Luncheon
Conferenceand Meeting David Brandt 30.00$
100‐12‐120 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6693 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Rick Sung 30.00$
100‐12‐120 600‐629
MaterialsConference andTraining
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6727 2/5/2016 2016 State of the City Luncheon
Conferenceand Meeting Katy Nomura 30.00$
100‐12‐122 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Chelsea Biklen 30.00$
100‐12‐122 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Lauren Sapudar 30.00$
100‐13‐130 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Randy Hom 30.00$
100‐15‐141 600‐629
MaterialsConference and
Training
ATTACHMENT A 7
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2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Lisa Maletis‐Massey 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Gail Seeds 30.00$
100‐60‐601 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Liz Nunez 30.00$
100‐60‐601 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Lauren Dickinson 30.00$
100‐80‐800 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon GeneralSupplies Savita Vaidhyanathan $ 30.00
100‐10‐100 600‐628
MaterialsCouncilmemberSavita Vaihysnatha
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6727 2/5/2016 2016 State of the City Luncheon MeetingExpenses Laura Miyakawa 30.00$
100‐40‐400 600‐605
Materials MeetingExpenses
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6760 2/5/2016 2016 State of the City Luncheon MeetingExpenses Maria Jimenez 30.00$
100‐40‐400 600‐605
Materials MeetingExpenses
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6760 2/5/2016 2016 State of the City Luncheon
Conferenceand Meeting Colleen Lettire 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6760 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Pete Coglianese 30.00$
100‐30‐300 600‐629
MaterialsConference andTraining
2/5/2016 687772
CUPERTINOCHAMBER OF
COMMERCE 6760 2/5/2016 2016 State of the City Luncheon
Conferenceand Meeting Rei Delgado 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6760 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Jason Bisely 30.00$
100‐30‐300 600‐629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6760 2/5/2016 2016 State of the City Luncheon Mayor's Fund Amanda Williamsen 30.00$ 100‐10‐100 600‐637
Materials Mayor'sFund
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6760 2/5/2016 2016 State of the City Luncheon Mayor's Fund David Denny 30.00$ 100‐10‐100 600‐637
Materials Mayor'sFund
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6760 2/5/2016 2016 State of the City Luncheon Conferenceand Meeting Toni Oasay‐Anderson 30.00$
100‐12‐120 600‐
629
MaterialsConference and
Training
2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6769 2/5/2016
2nd Installment of the AnnualContract with City of Cupertino GeneralSupplies
2nd Installment of the AnnualContract with City of Cupertino 8,000.00$ 100‐71‐705 600‐613
Materials GeneralSupplies
ATTACHMENT A 8
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2/5/2016 687772
CUPERTINOCHAMBER OFCOMMERCE 6778 2/5/2016 State of the City Luncheon Mayor's Fund Teen Video Contest Winners 240.00$ 100‐10‐100 600‐637
Materials Mayor'sFund
10/7/2016 702584
CUPERTINOCHAMBER OFCOMMERCE 7348 10/3/2016
1ST INSTALLMENT OF THE
ANNUAL CONTRACT WITH CITYOF CUPERTINO
GeneralSupplies
1ST INSTALLMENT OF THE
ANNUAL CONTRACT WITH CITYOF CUPERTINO 8,000.00$
100‐71‐705 600‐
613
Materials GeneralSupplies
10/7/2016 702584
CUPERTINOCHAMBER OF
COMMERCE 7378 10/3/2016
2016 AUGUST LAC MEETING ‐ JACQUI GUZMAN
Conferenceand Meeting
2016 AUGUST LAC MEETING ‐ JACQUI GUZMAN 15.00$
100‐12‐120 600‐629
MaterialsConference and
Training
12/2/2016 703693
CUPERTINOCHAMBER OFCOMMERCE 7467 11/21/2016
Cup Chamber Membership10/1/16‐9/30/17
Membershipand Dues
Cup Chamber Membership10/1/16‐9/30/17 1,450.00$
100‐71‐705 600‐
613
Materials GeneralSupplies
2/3/2017 706223
CUPERTINOCHAMBER OF
COMMERCE 7937 2/1/2017
2nd Installation of the Annual
Contract with Cupertino
GeneralSupplies
2nd Installation of the Annual
Contract with Cupertino 8,000.00$
100‐71‐705 600‐613
Materials GeneralSupplies
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8061 3/2/2017 2017 State of City Address Conferenceand Meeting 2017 State of City 90.00$
100‐70‐700 600‐
605
Materials MeetingExpenses
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8061 3/2/2017 2017 State of City Address Conferenceand Meeting 2017 State of City Address 120.00$ 100‐10‐100 600‐629
MaterialsConference and
Training
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8061 3/2/2017 2017 State of City Address Conferenceand Meeting 2017 State of City Address 180.00$ 100‐12‐120 600‐629
MaterialsConference and
Training
3/10/2017 706846
CUPERTINOCHAMBER OF
COMMERCE 8061 3/2/2017 2017 State of City Address
Conferenceand Meeting 2017 State of City 330.00$
610‐30‐300 600‐601
Materials GeneralOffice Supplies
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8061 3/2/2017 2017 State of City Address Conferenceand Meeting 2017 State of City 150.00$
100‐80‐800 600‐
629
MaterialsConference and
Training
3/10/2017 706846
CUPERTINOCHAMBER OF
COMMERCE 8061 3/2/2017 2017 State of City Address
Conferenceand Meeting 2017 State of City 30.00$
100‐61‐602 600‐629
MaterialsConference and
Training
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8061 3/2/2017 2017 State of City Address Conferenceand Meeting 2017 State of City 60.00$
100‐60‐601 600‐629
Materials
Conference and
Training
3/10/2017 706846
CUPERTINOCHAMBER OF
COMMERCE 8061 3/2/2017 2017 State of City Address
Conferenceand Meeting 2017 State of City Address 90.00$ 100‐13‐130 600‐629
MaterialsConference and
Training
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8061 3/2/2017 2017 State of City Address Conferenceand Meeting 2017 State of City 120.00$
100‐40‐400 600‐629
MaterialsConference andTraining
3/10/2017 706846
CUPERTINOCHAMBER OF
COMMERCE 8083 3/2/2017 2017 State of City
Conferenceand Meeting 2017 State of City 30.00$
100‐12‐120 600‐629
MaterialsConference and
Training
ATTACHMENT A 9
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3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8083 3/2/2017 2017 State of City Conferenceand Meeting 2017 State of City 30.00$
610‐30‐300 600‐601
Materials GeneralOffice Supplies
3/10/2017 706846
CUPERTINOCHAMBER OFCOMMERCE 8088 3/2/2017 2017 State of City Conferenceand Meeting 2017 State of City 30.00$
100‐70‐700 600‐605
Materials MeetingExpenses
4/21/2017 707641
CUPERTINOCHAMBER OFCOMMERCE 8203 4/17/2017 Food Truck Coordination Earth Day Food Truck Coordination 500.00$ 100‐12‐122 600‐619
MaterialsAdvertising andLegal Notices
4/21/2017 707641
CUPERTINOCHAMBER OFCOMMERCE 8254 4/17/2017
2 full page ads in 2017 BizDirectory Full page ad in CoC Biz Dir ‐ 2017 2,995.00$ 100‐12‐122 600‐619
MaterialsAdvertising andLegal Notices
4/21/2017 707641
CUPERTINOCHAMBER OFCOMMERCE 8254 4/17/2017
2 full page ads in 2017 Biz
Directory Full page ad in CoC Biz Dir 2,995.00$
520‐81‐801 700‐702
Contract ServicesGeneral ServiceAgreement
11/3/2017 711408
CUPERTINOCHAMBER OFCOMMERCE 8255 10/12/2017
2017 Business Directory Full‐
Page Ad
Advertising &Legal Notice
2017 Business Directory Full‐
Page Ad 2,995.00$
100‐71‐705 700‐702
Contract ServicesGeneral ServiceAgreement
11/3/2017 711408
CUPERTINOCHAMBER OF
COMMERCE 8632 10/12/2017
First Installment of AnnualContract Membership
First Installment of AnnualContract 8,000.00$
100‐71‐705 700‐701
Contract ServicesTraining andInstruction
11/3/2017 711521
Cupertino
Chamber ofCommerce 1439787 11/2/2017 QCC Rental Refunds QCC RentalRefunds NULL 1,000.00$ 580 200‐208
Accounts Payableand Other LiabilitiesRecreation RefundA/P 4/20/2018 714302
CUPERTINOCHAMBER OF
COMMERCE 9301 4/18/2018
2nd Installment of Annual
Contract
Training and
Instruction
2nd Installment of AnnualContract 8,000.00$
100‐71‐705 700‐701
Contract ServicesTraining and
Instruction
4/27/2018 714399
CUPERTINOCHAMBER OFCOMMERCE 8772 4/19/2018 Chamber Membership fee Membershipand Dues Chamber Membership fee 1,450.00$
100‐71‐705 600‐613
Materials GeneralSupplies
5/25/2018 714938
Cupertino
Chamber ofCommerce 595007 5/22/2018
Refund deposit for Holi Festivalat Memorial Park 4/8/18 QCC RentalRefunds
Refund deposit for Holi Festivalat Memorial Park 4/8/18 1,000.00$ 580 200‐208 Accounts Payableand Other LiabilitiesRecreation RefundA/P 7/6/2018 715730
CUPERTINOCHAMBER OFCOMMERCE 41618 6/30/2018
Accrual FY17‐18‐ I loveCupertino Project
WebsiteServices
Accrual FY17‐18‐ I love CupertinoProject 5,000.00$
100‐12‐120 700‐702
Contract ServicesGeneral ServiceAgreement
8/3/2018 716393
CUPERTINOCHAMBER OF
COMMERCE 72618 7/23/2018
alcohol permit forneighborhood events
GeneralSupplies
alcohol permit for neighborhoodevents 300.00$
100‐62‐640 600‐613
Materials GeneralSupplies
ATTACHMENT A
10 1199
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9/7/2018 717029
CUPERTINOCHAMBER OFCOMMERCE 10048 9/5/2018 Cupertino Food and Wine Stroll Special Events Cupertino Food and Wine Stroll 255.00$ 100‐71‐705 600‐635
Materials SpecialDepartmental Exp
9/7/2018 717029
CUPERTINOCHAMBER OFCOMMERCE 10089 9/5/2018
Chamber Annual MembershipDues 2018
Membershipand Dues
Chamber Annual MembershipDues 2018 1,450.00$
100‐71‐705 700‐701
Contract ServicesTraining and
Instruction
9/7/2018 717029
CUPERTINOCHAMBER OFCOMMERCE 9840 9/5/2018
1st Installment of Annual
Contract FY 2018‐19
ContractServices
1st Installment of AnnualContract FY2018‐19 8,000.00$
100‐71‐705 700‐702
Contract ServicesGeneral ServiceAgreement
10/5/2018 717439
CUPERTINOCHAMBER OFCOMMERCE 10152 10/1/2018
Consulting Services for FoodPermit from Chamber ofCommerce Bobatino Consulting Services for FoodPermit from Chamber of
Commerce 500.00$
100‐10‐100 600‐
635
Materials SpecialDepartmental Exp
11/16/2018 718189
Cupertino
Chamber ofCommerce 267 11/8/2018
Refund for Community Hallsecurity deposit, 10.22.18,
P#R267
QCC RentalRefunds
Refund for Community Hallsecurity deposit, 10.22.18,
P#R267 500.00$ 100 200‐208
Accounts Payableand Other LiabilitiesRecreation RefundA/P 2/22/2019 719396
CUPERTINOCHAMBER OFCOMMERCE 10727 2/19/2019
Food truck coordination for
Earth Day event Earth Day
Food truck coordination for Earth
Day event 600.00$
520‐81‐801 700‐702
Contract ServicesGeneral ServiceAgreement
3/8/2019 719566
CUPERTINOCHAMBER OFCOMMERCE 10542 3/4/2019
2nd Installment of the AnnualContract with City
Chamber ofCommerce
2nd Installment of the AnnualContract with City 8,000.00$ 100‐12‐705 600‐
613
Materials GeneralSupplies
3/8/2019 719619
Cupertino
Chamber of
Commerce 18674‐51918 3/5/2019
QCC‐ 11.29.18‐ Social Roomrental 5.19.18 ‐ 11.17.18
QCC RentalRefunds
QCC‐ 11.29.18‐ Social Room
rental 5.19.18 ‐ 11.17.18 300.00$ 100 200‐208
Accounts Payableand Other LiabilitiesRecreation RefundA/P 4/5/2019 719962
CUPERTINOCHAMBER OFCOMMERCE 30119 4/3/2019
Logo, Website Hosting,Database Subscription, WebsiteDesign ContractServices
Logo, Website Hosting, Database
Subscription, Website Design 25,215.47$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
5/24/2019 720699
CUPERTINOCHAMBER OF
COMMERCE 10929 5/20/2019
Food Truck Coordinationthrough Chamber of Commerce Volunteer Fair Food Truck Coordination through
Chamber of Commerce 600.00$
100‐10‐100 600‐637
Materials Mayor'sFund
7/5/2019 721348
CUPERTINOCHAMBER OFCOMMERCE 11076 6/30/2019
FY18‐19 Project (May ChamberLAC Meeting)
ContractServices
FY18‐19 Project (May ChamberLAC Meeting) 20.00$
100‐12‐705 600‐
605
Materials MeetingExpenses
7/5/2019 721348
CUPERTINOCHAMBER OFCOMMERCE 11084 6/30/2019
FY18‐19 Project (I LoveCupertino Virtual Visitor
Website)
ContractServices
FY18‐19 Project (I Love Cupertino
Virtual Visitor Website) 8,204.42$
100‐12‐705 700‐702
Contract Services
General ServiceAgreement
7/5/2019 721348
CUPERTINO
CHAMBER OF
COMMERCE 11182 6/30/2019
FY18‐19 Project (I LoveCupertino Virtual Visitors
Website)
ContractServices
FY18‐19 Project (I Love Cupertino
Virtual Visitors Website) 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
ATTACHMENT A
11 1200
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8/30/2019 722229
CUPERTINOCHAMBER OFCOMMERCE 55700 8/19/2019 Bobatino ‐ Food Permit Bobatino Bobatino ‐ Food Permit fromChamber 500.00$
100‐10‐100 600‐637
Materials Mayor'sFund
10/25/2019 722971
CUPERTINOCHAMBER OFCOMMERCE 11268 10/21/2019
Services ‐ 1st Installment of
Annual Contract with Cupertino
GeneralSupplies
Services ‐ 1st Installment of
Annual Contract with Cupertino 8,000.00$
100‐12‐705 600‐613
Materials GeneralSupplies
10/25/2019 722971
CUPERTINOCHAMBER OFCOMMERCE 11293 10/21/2019
2019 July LAC Meeting (Angela
Tsui, Ben Fu, Kerri Heusler)
MeetingExpenses
2019 July LAC Meeting (AngelaTsui, Ben Fu, Kerri Heusler) 60.00$ 100‐12‐705 600‐605
Materials MeetingExpenses
10/25/2019 722971
CUPERTINOCHAMBER OFCOMMERCE 11344 10/21/2019
2019 August LAC Meeting(Angela, Liang)
Conferenceand Meeting
2019 August LAC Meeting(Angela, Liang) 40.00$
100‐12‐705 600‐
605
Materials MeetingExpenses
10/25/2019 722971
CUPERTINOCHAMBER OFCOMMERCE 11349 10/21/2019 I Love Cupertino Project ContractServices I Love Cupertino Project 2,204.42$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
10/25/2019 722971
CUPERTINOCHAMBER OFCOMMERCE 11418 10/21/2019
2019 Cupertino Food & Wine
Stroll Pre‐Sale Bundle
SpecialDepartmentalExp
2019 Cupertino Food & WineStroll Pre‐Sale Bundle 300.00$ 100‐12‐705 600‐
635
Materials SpecialDepartmental Exp
10/25/2019 722971
CUPERTINOCHAMBER OFCOMMERCE 11446 10/21/2019
Cupertino MembershipInvestment (10/1/19 ‐ 9/30/20)
GeneralSupplies
Cupertino MembershipInvestment (10/1/19 ‐ 9/30/20) 1,500.00$ 100‐12‐705 600‐613
Materials GeneralSupplies
11/1/2019 723133
Cupertino
Chamber ofCommerce 2001618.03 10/29/2019
QCC ‐ 10.18.19 ‐ Memorial ParkField 10.11.19
QCC RentalRefunds
QCC ‐ 10.18.19 ‐ Memorial ParkField 10.11.19 1,000.00$ 100 200‐208 Accounts Payableand Other LiabilitiesRecreation RefundA/P 11/8/2019 723166
CUPERTINOCHAMBER OFCOMMERCE 11623 11/4/2019
2019 November LAC Meeting(Angela, Deb, Jon)
MeetingExpenses
2019 November LAC Meeting(Angela, Deb, Jon) 60.00$
100‐10‐100 600‐629
MaterialsConference and
Training
11/8/2019 723166
CUPERTINOCHAMBER OF
COMMERCE 11624 11/4/2019
2019 Novermber LAC Meeting
(Liang)
MeetingExpenses
2019 November LAC Meeting(Liang) 20.00$
100‐10‐100 600‐629
MaterialsConference and
Training
12/13/2019 723691
Cupertino
Chamber ofCommerce 19531‐111619 12/3/2019
QCC ‐ 11.25.19 ‐ CommunityHall rental 1.16.19 ‐ 11.16.19 QCC RentalRefunds
QCC ‐ 11.25.19 ‐ Community Hallrental 1.16.19 ‐ 11.16.19 500.00$ 100 220‐202 Deposit Liability
Development and
Rent Deposits
12/20/2019 723730
CUPERTINOCHAMBER OF
COMMERCE 11157 12/18/2019
2019 Chamber Business
Directory
ContractServices
2019 Chamber Business
Directory 2,995.00$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
12/20/2019 723730
CUPERTINOCHAMBER OFCOMMERCE 11579 12/18/2019
I Love Cupertino Project ‐ October 2019
ContractServices
I Love Cupertino Project ‐ October 2019 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
12/20/2019 723730
CUPERTINOCHAMBER OF
COMMERCE 11616 12/18/2019
2019 Chamber Business
Directory
Advertising &Legal Notice
2019 Chamber Business
Directory 2,995.00$
100‐12‐122 600‐619
MaterialsAdvertising andLegal Notices
ATTACHMENT A
12 1201
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12/20/2019 723730
CUPERTINOCHAMBER OFCOMMERCE 11628 12/18/2019
2019 Novermber LAC Meeting
(Steven)
MeetingExpenses
2019 Novermber LAC Meeting
(Steven) 20.00$
100‐12‐705 600‐605
Materials MeetingExpenses
12/20/2019 723730
CUPERTINOCHAMBER OFCOMMERCE 11638 12/18/2019
I Love Cupertino Project ‐ November 2019
ContractServices
I Love Cupertino Project ‐ November 2019 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
12/20/2019 723730
CUPERTINOCHAMBER OF
COMMERCE 11700 12/18/2019
2019 December LAC Meeting(Angela)
MeetingExpenses
2019 December LAC Meeting
(Angela) 20.00$
100‐12‐705 600‐605
Materials MeetingExpenses
12/20/2019 723730
CUPERTINOCHAMBER OFCOMMERCE 11703 12/18/2019
I Love Cupertino Project ‐ December 2019
ContractServices
I Love Cupertino Project ‐ December 2019 2,602.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
4/17/2020 725071
CUPERTINOCHAMBER OF
COMMERCE 11755 4/6/2020
I Love Cupertino Project ‐ January 2020
ContractServices
I Love Cupertino Project ‐ January 2020 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
4/17/2020 725071
CUPERTINOCHAMBER OFCOMMERCE 11769 4/6/2020
2020 January LAC Meeting(Angela)
MeetingExpenses
2020 January LAC Meeting(Angela) 20.00$
100‐12‐705 600‐605
Materials MeetingExpenses
4/17/2020 725071
CUPERTINOCHAMBER OF
COMMERCE 11879 4/6/2020
I Love Cupertino Project ‐ February 2020
ContractServices
I Love Cupertino Project ‐
February 2020 2,152.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
4/17/2020 725071
CUPERTINOCHAMBER OFCOMMERCE 11893 4/6/2020
Services ‐ 2nd Installment of
Annual Contract with Cupertino
Membershipand Dues
Services ‐ 2nd Installment of
Annual Contract with Cupertino 8,000.00$
100‐12‐705 600‐
647
MaterialsMemberships andDues
4/17/2020 725071
CUPERTINOCHAMBER OFCOMMERCE 11930 4/6/2020
I Love Cupertino Project ‐ March 2020
ContractServices
I Love Cupertino Project ‐ March2020 2,602.21$
100‐12‐705 700‐702
Contract ServicesGeneral Service
Agreement
5/8/2020 725385
Cupertino
Chamber ofCommerce 2003092.03 4/29/2020
QCC‐ 4.27.20‐ COVID‐19 SIP,
Cupertino Room 5.16.20
QCC RentalRefunds
QCC‐ 4.27.20‐ COVID‐19 SIP,
Cupertino Room 5.16.20 680.00$ 100 200‐208
Accounts Payableand Other LiabilitiesRecreation RefundA/P 7/2/2020 725915
CUPERTINOCHAMBER OFCOMMERCE 11958 6/30/2020
FY19‐20 2020 March LAC Lunch
(Deb, Councilmember)
MeetingExpenses
FY19‐20 2020 March LAC Lunch
(Deb, Councilmember) 60.00$
100‐12‐705 600‐605
Materials Meeting
Expenses
7/2/2020 725915
CUPERTINOCHAMBER OF
COMMERCE 11981 6/30/2020
FY19‐20 I Love CupertinoProject ‐ April 2020
ContractServices
FY19‐20 I Love Cupertino Project ‐
April 2020 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
7/2/2020 725915
CUPERTINOCHAMBER OFCOMMERCE 12094 6/30/2020
FY19‐20 I Love CupertinoProject ‐ May 2020
ContractServices
FY19‐20 I Love Cupertino Project ‐May 2020 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
7/2/2020 725915
CUPERTINOCHAMBER OFCOMMERCE 12129 6/30/2020
FY19‐20 I Love CupertinoProject ‐ June 2020
ContractServices
FY19‐20 I Love Cupertino Project ‐
June 2020 1,852.21$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
ATTACHMENT A
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10/2/2020 726637
CUPERTINOCHAMBER OFCOMMERCE 12169 9/29/2020
City Annual Contract ‐ FirstInstallment
GeneralSupplies
City Annual Contract ‐ FirstInstallment 8,000.00$
100‐12‐705 600‐613
Materials GeneralSupplies
10/2/2020 726637
CUPERTINOCHAMBER OFCOMMERCE 12286 9/29/2020
Cupertino MembershipInvestment (10/1/20 ‐ 9/30/21)
GeneralSupplies
Cupertino MembershipInvestment (10/1/20 ‐ 9/30/21) 1,500.00$ 100‐12‐705 600‐613
Materials GeneralSupplies
2/12/2021 727416
CUPERTINOCHAMBER OFCOMMERCE 12492 1/28/2021
I Love Cupertino Project ‐ July
2020 thru December 2020
ContractServices
I Love Cupertino Project ‐ July2020 thru December 2020 2,112.00$ 100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
2/12/2021 727416
CUPERTINOCHAMBER OFCOMMERCE 12533 1/28/2021
Chamber Annual Contract ‐ Second Installment
ContractServices
Chamber Annual Contract ‐ Second Installment 8,000.00$
100‐12‐705 600‐613
Materials GeneralSupplies
2/12/2021 727416
CUPERTINOCHAMBER OF
COMMERCE 12589 1/28/2021
2021 Lunar New YearCelebration Bags (Deb, Angela)
MeetingExpenses
2021 Lunar New YearCelebration Bags (Deb, Angela) 100.00$ 100‐12‐705 600‐605
Materials MeetingExpenses
4/30/2021 727853
CUPERTINOCHAMBER OFCOMMERCE 12724 4/27/2021
Thai New Year Celebrationdinner‐ Liang Chao
Reimbursement
Thai New Year CelebrationDinner‐ Liang Chao 62.50$
100‐12‐705 600‐
635
Materials SpecialDepartmental Exp
6/11/2021 728083
CUPERTINOCHAMBER OFCOMMERCE 12806 6/9/2021
I Love Cupertino website and
database subscription Jan –June 20
GeneralServiceAgreement
I Love Cupertino website and
database subscription Jan – June20 2,112.00$
100‐12‐705 700‐702
Contract ServicesGeneral ServiceAgreement
9/17/2021 728671
CUPERTINOCHAMBER OFCOMMERCE 12987 9/15/2021
Cupertino Membership
Investment (Oct01,2021‐Sep30,2022)
Chamber ofCommerce
Cupertino MembershipInvestment (Oct01,2021‐Sep30,2022) 1,500.00$ 100‐12‐705 600‐613
Materials GeneralSupplies
12/17/2021 729290
CUPERTINOCHAMBER OFCOMMERCE 12927 12/9/2021
Chamber Annual Contract ‐ First
Installment
GeneralSupplies
Chamber Annual Contract ‐ First
Installment 8,000.00$
100‐12‐705 600‐613
Materials GeneralSupplies
ATTACHMENT A
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Festival Festival Producer Notes Facility Usage P&R Staff Costs PW Staff Costs Sheriff Misc. Costs Total Cherry Blossom (two-day) Toyokawa Sister City $11,097.50 $464.00 $4,596.00 $2,695.16 $18,852.66 World Journal (one-day) World Journal/Cupertino Chinese School $1,273.75 $251.25 $2,496.00 $1,347.58 $5,368.58 Fall Festival (one-day) Cupertino Rotary $3,142.50 $296.75 $1,890.00 $2,394.92 $7,724.17 Kids N Fun Festival (one-day) Taiwanese Cultural and Sports Association $2,582.50 $208.50 $1,890.00 $1,558.02 $6,239.02 Diwali (one-day) Cupertino Chamber of Commerce $3,970.00 $242.25 N/A $1,320.07 $5,532.32 Ikebana Flower Show WAFU Ikebana Society $14,680.50 $280.50 N/A N/A $14,961.00 Veteran's Day (one-day) Cupertino Veteran's Memorial N/A $170.00 $455.00 $625.00 Holi Festival (one-day) Cupertino Chamber of Commerce CANCELLED in 2015 $0.00 Super Heroes 5k (one-day) County of Santa Clara $2,000.00 $286.00 $2,250.00 $0.00 $4,536.00 Lions Club Chicken Feed (one-day) Lions Club At Blackberry Farm $690.00 $0.00 $690.00 Costs for 2015 Events $64,528.75
ATTACHMENT B
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Festival Festival Producer Facility Usage P&R Staff Costs PW Staff Costs Sheriff Misc. Costs Total Cherry Blossom (two-day) Toyokawa Sister City $11,097.50 $594.00 $3,780.00 $3,180.96 $19,468.46 World Journal (one-day) World Journal/Cupertino Chinese School $1,273.75 $0.00 $396.00 $1,500.00 $3,169.75 Kids 'N Fun Festival (one-day) Taiwanese Cultural and Sports Association $2,582.50 $208.50 $1,890.00 $1,558.02 $6,239.02 Fall Festival (one-day) Cupertino Rotary $3,142.50 $296.75 $1,890.00 $867.75 $6,197.00 Diwali (one-day) Cupertino Chamber of Commerce $3,970.00 $242.25 N/A $1,320.07 $5,532.32 Veteran's Day (one-day) Cupertino Veteran's Memorial N/A $170.00 $697.50 $867.50 Super Heroes 5k (one-day) County of Santa Clara $2,000.00 $286.00 $2,250.00 $0.00 $4,536.00 Costs for 2016 Events $46,010.05
ATTACHMENT B
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Festival Date Festival Producer Recreation Facility/Park/ Road Permits Sheriff Public Works Materials Total
Kids 'N Fun Festival Aug. 12, 2017 Taiwanese Cultural and Sports Association $1,441 $7,336 $3,966 $2,803 $15,546 Fall Festival Sept. 9, 2017 Cupertino Rotary $1,364 $5,938 $3,966 $3,008 $14,277 Diwali Sept. 30, 2017 Cupertino Chamber of Commerce $1,409 $5,800 $3,948 $3,031 $14,188 Veteran's Day Nov. 11, 2017 Cupertino Veteran's Memorial $618 $1,000 $18 $1,593 $3,229 Ikebana Flower Show March 3-4, 2018 WAFU Ikebana Society $258 $19,065 $19,323 Egg Hunt March 24, 2018 Home of Christ Church $789 $1,000 $0 $38 $1,827 Holi April 8, 2018 Cupertino Chamber of Commerce $902 $1,000 $871 $18 $2,791 Cherry Blossom April 28-29, 2018 Toyokawa Sister City $3,606 $16,463 $4,356 $5,801 $30,226 World Journal May 12, 2018 World Journal/Cupertino Chinese School $1,868 $2,960 $4,356 $3,004 $12,188 Tournament of Bands October 15, 2017 Cupertino Tournament of Bands $0 $3,000 $0 $176 $3,176 Heroes Run August 26, 2017 County of Santa Clara $0 $4,120 $0 $74 $4,194 Costs for FY 17/18 Events $12,254 $67,682 $21,464 $17,972 $1,593 $120,964
ATTACHMENT B
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Festival Date Festival Producer Recreation Facility/Park/ Road Permits Sheriff Public Works Materials Total
Kids 'N Fun Festival Aug. 11, 2018 Taiwanese Cultural and Sports Association $869 $6,648 $5,289 $2,832 $15,638 Fall Festival Sept. 15, 2018 Cupertino Rotary $1,364 $5,938 $5,289 $3,008 $15,599 Diwali October 13, 2018 Cupertino Chamber of Commerce $1,409 $6,710 $5,264 $3,031 $16,414 Veteran's Day Nov. 11, 2018 Cupertino Veteran's Memorial $618 $1,000 $18 $1,593 $3,229 Egg Hunt April 13, 2019 Home of Christ Church $789 $1,000 $0 $38 $1,827 Holi April 7, 2019 Cupertino Chamber of Commerce $902 $3,000 $871 $18 $4,791 Cherry Blossom April 27-28, 2019 Toyokawa Sister City $3,606 $17,466 $4,356 $5,801 $31,229 World Journal May 11, 2019 World Journal/Cupertino Chinese School $1,868 $4,960 $4,356 $3,004 $14,188 Tournament of Bands October 15, 2017 Cupertino Tournament of Bands $0 $3,000 $0 $176 $3,176 Heroes Run August 26, 2017 County of Santa Clara $0 $4,120 $0 $74 $4,194 Costs for FY 18/19 Events $11,425 $53,841 $25,425 $18,001 $1,593 $110,284
ATTACHMENT B
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Festival Festival Producer Recreation Facility/Park/
Road Permits Public Works Sheriff Materials Total
Kids 'N Fun Festival Taiwanese Cultural and Sports Association $1,331 $10,040 $2,871 $6,008 $20,251 Fall Festival Cupertino Rotary $1,607 $7,576 $3,047 $4,714 $16,943 Diwali Cupertino Chamber of Commerce $1,260 $6,980 $3,070 $2,851 $14,161 Veteran's Day Cupertino Veteran's Memorial $612 $1,000 $18 $1,508 $3,138 Ikebana Flower Show WAFU Ikebana Society $294 $19,065 $19,359 Egg Hunt Home of Christ Church $483 $2,120 $23 $0 $2,626 Holi Cupertino Chamber of Commerce $1,122 $3,000 $18 $965 $5,106 Cherry Blossom Toyokawa Sister City $3,496 $17,826 $5,892 $4,015 $31,229 World Journal World Journal/Cupertino Chinese School $1,564 $4,960 $3,043 $4,908 $14,475 Tournament of Bands Cupertino Tournament of Bands $0 $3,220 $3,000 $175 $6,395 CEEF 5k CEEF $3,220 $1,461 $4,681
Heroes Run County of Santa Clara $0 $3,220 $74 $0 $3,294 Costs for FY 20/21 Events $11,770 $82,227 $18,058 $27,922 $1,683 $141,658 TOTAL $112,053.73 Total $29,604.68
Waived Fees City Paid expenses
ATTACHMENT B
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CANCELED
due to
Pandemic
Festival Date Festival Producer Recreation Facility/Park/ Road Permits Public Works Sheriff Materials Total
Kids 'N Fun Festival Aug. 8, 2020 Taiwanese Cultural and Sports Association $1,331 $10,000 $2,871 $4,702 $18,904 CANCELED Night Market Aug. 22, 2020 Chamber of Commerce $1,757 $4,630 $3,070 $5,642 $15,099 CANCELED Fall Festival Sept. 12, 2020 Cupertino Rotary $1,607 $7,576 $3,047 $4,702 $16,931 CANCELED Diwali Oct. 17, 2020 Cupertino Chamber of Commerce $1,260 $6,630 $3,070 $5,642 $16,602 CANCELED Veteran's Day Nov. 11, 2020 Cupertino Veteran's Memorial $612 $1,000 $18 $1,508 $3,138 CANCELED Holi March 28, 2021 Cupertino Chamber of Commerce $1,122 $3,000 $18 $1,881 $6,021 CANCELED Cherry Blossom April 24-25, 2021 Toyokawa Sister City $3,496 $19,776 $5,892 $4,702 $33,866 CANCELED World Journal Date TBD World Journal/Cupertino Chinese School $1,564 $4,960 $3,043 $5,662 $15,229 CANCELED Konark Dance and Music Festival Cupertino Bhubaneswar Sister City $1,270 $2,910 $1,667 $1,410 $7,257 CANCELED Relay for Life June 19, 2021 American Cancer Society $294 $2,000 $14 $2,308 CANCELED Tournament of Bands Cupertino Tournament of Bands $3,400 $3,000 $1,400 $7,800 CANCELED CEEF 5K Sept. 26, 2020 CEEF $3,400 $2,000 $2,000 $7,400 CANCELED Heroes Run Nov. 7, 2020 VMC Foundation $480 $3,400 $2,000 $5,880 CANCELED Costs for FY 20/21 Events $14,793 $72,682 $29,711 $37,741 $1,508 $156,435 TOTAL $117,185.68 Total $39,248.86
Waived Fees City Paid expenses
ATTACHMENT B
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Festival Date Festival Producer Recreation Facility/Park/ Road Permits Public Works Sheriff Materials Total
Kids 'N Fun Festival Aug. 14, 2021 Taiwanese Cultural and Sports Association $784 $5,270 $2,871 $4,702 $13,627 Completed Fall Festival Sept. 11, 2021 Cupertino Rotary $1,515 $5,360 $3,081 $4,800 $14,757 Diwali Oct. 16, 2021 Cupertino Chamber of Commerce $1,188 $6,630 $3,070 $5,889 $16,777 Completed Veteran's Day Nov. 11, 2021 Cupertino Veteran's Memorial $628 $1,000 $18 $1,508 $3,154 not taking place in 2021 Ikebana Flower Show N/A WAFU Ikebana Society not taking place in 2021 Holi April 3, 2022 Cupertino Chamber of Commerce $1,205 $3,000 $18 $1,881 $6,104 Completed Cherry Blossom April 30- May 1, 2022 Toyokawa Sister City $3,662 $19,682 $5,892 $4,702 $33,937 World Journal TBD World Journal/Cupertino Chinese School $1,647 $4,960 $3,043 $4,251 $13,901 Konark Dance and Music Festival Cupertino Bhubaneswar Sister City $1,352 $2,910 $1,667 $1,410 $7,339 Relay for Life June 18, 2022 American Cancer Society $294 $2,576 $14 $2,884 Tournament of Bands Cupertino Tournament of Bands $3,400 $3,000 $1,400 $7,800 CEEF 5k N/A CEEF not taking place in 2021
Heroes Run- ESTIMATED VMC Foundation $480 $3,400 $2,000 $5,880 Heroes Run has moved to new venue Costs for FY 21/22 Events $12,756 $58,188 $24,676 $29,035 $1,508 $126,161 TOTAL $95,618.68 Total $30,542.30
Waived Fees City Paid expenses
No show in FY 21/22
No event in FY 21/22
ATTACHMENT B
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Community Hall Rental Contract
Printed: 30 Mar 2022, 11:11 AM
User: rubenr
City of Cupertino Recreation & Community Services Department Phone: (408) 777-3120 Fax: (408) 777-3137
Cupertino, CA 95014
10185 North Stelling Road
Contract #:
Date:
15260
11 Feb 2015
User: kevink
Status: Closed
The City of Cupertino Recreation & Community Services Department, 10185 N Stelling Road, Cupertino, CA 95014-5733, hereby grants CITY OF CUPERTINO (hereinafter called the "Licensee") represented by ANGELA TSUI, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto, all of which form part of this Agreement. i) Purpose of Use Private Event
CITY OF CUPERTINO/CHAMBER OF COMMERCE EVENT
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES, DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT / PERMIT WILL BE MAILED TO YOU.
iii) Date(s) and Time(s) of Use Expected: 60
Facility/Equipment Day Start Date Start Time End Time Fee XFee Tax Total Community Hall - Community Fri 08 May 2015 08:00 AM 05:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $0.00 $0.00 $0.00 $0.00 <returned> $0.00 $0.00 $0.00
Balance of rental due and payable immediately.
vi) Other Information
Prompt Answer
Security Fees Added? No
Weekend staffing? No
Alcohol? No
Crksd/ComHall Staff? No
Rental Deposit? No
Insurance? Not Required
Food? No
Date: Staff Reviewed:
Page: 1 of 2
ATTACHMENT C
1211
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User: rubenr
Printed: 30 Mar 2022, 11:11 AM
Contract #:
Date:
15260
11 Feb 2015
User: kevink
Status: Closed
WAIVER, RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I, to whom an Exclusive Use Permit has been granted (hereinafter, “Permitee”), shall hold harmless and indemnify the City of Cupertino, its city council, employees, agents, servants, and volunteers against any and all liability, claims, losses, damages or expenses arising from the event or activities of Permitee, its ofcers, agents or employees; excluding, however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence or willful acts. Permitee shall be liable to the City for any and all damages to parks, facilities, and buildings owned by the City arising from the activities of Permitee or any participant in said activity.
I understand that I am renting and using the City property in its current condition, I have had an opportunity to inspect the property, and there have been no representations of the construction, condition, or safety of the property. In consideration of acceptance of my application for rental of property, I hereby RELEASE, DISCHARGE, AND AGREE NOT TO SUE the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) to the fullest extent legally possible from any injury, death, or damage or loss to personal property arising out of, or in connection with, my rental of the property from whatever cause, including the active or passive negligence of City or any other participants in the activity. I understand that City does not guarantee the construction, condition, or safety of the facilities where the activity is taking place.
In consideration for being permited for the rental of property, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) from any and all claims, demands, actions or suits arising out of or in connection with my participation in the activity or rental of the property.
I have carefully read this agreement and fully understand its contents. I am aware that it is a full release of all liability and sign it on my own free will.
Cancellation of reservation must be made at least 30 calendar days prior to your reservation date in order for your rental fees to be refunded.
I hereby agree to provide a certificate of commercial general liability insurance with the City of Cupertino listed as an additional insured in the amount of $1,000,000 per occurrence if required.
I, the undersigned, hereby agree to be present for the entirety of my event. I agree to be present for both a pre-event inspection and a post-event inspection of the rental facility and understand that my signature will be required on any inspection reports.
Functions exceeding the permitted reservation time shall be charged 1.5 times the associated hourly fee for anytime to the first half hour and 1.5 times the associated fee for every half hour there after. __________
Initial __________
Initial __________
Initial __________
Initial
ANGELA TSUI
CITY OF CUPERTINO
10300 TORRE AVE
CUPERTINO CA 95014
Home: (408)777-3200 Business: (408)
Fax: (408)
KELSEY HAYES
INTERIM RECREATION SUPERVISOR
Cupertino Recreation & Community Services Dept
Date Approved:
X: X:
Mailing address if different from above:
Page: 2 of 2
ATTACHMENT C
1212
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Quinlan Rental Contract
Printed: 30 Mar 2022, 12:20 PM
User: rubenr
City of Cupertino Recreation & Community Services Department Phone: (408) 777-3120 Fax: (408) 777-3137
Cupertino, CA 95014
10185 North Stelling Road
Contract #:
Date:
17672
18 Aug 2016
User: rubenr
Status: Closed
The City of Cupertino Recreation & Community Services Department, 10185 N Stelling Road, Cupertino, CA 95014-5733, hereby grants CITY OF CUPERTINO (hereinafter called the "Licensee") represented by ANGELA TSUI, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto, all of which form part of this Agreement. i) Purpose of Use Meeting
CITY OF CUPERTINO/CHAMBER OF COMMERCE EVENT
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES, DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT / PERMIT WILL BE MAILED TO YOU.
iii) Date(s) and Time(s) of Use Expected: 75
Facility/Equipment Day Start Date Start Time End Time Fee XFee Tax Total Quinlan Community Center - Wed 14 Sep 2016 05:00 PM 08:00 PM $0.00 $0.00 $0.00 $0.00 Cupertino Room Initial
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $0.00 $0.00 $0.00 $0.00 <returned> $0.00 $0.00 $0.00
Rental charges are due according to the following schedule:
vi) Other Information
Prompt Answer
Alcohol? No
Security Fees Added? No
Weekend Staffing? No
Crksd/ComHall Staff? No
Rental Deposit? No
Insurance? Not Required
Food? No
EEC Staffing? No
Date: Staff Reviewed:
Page: 1 of 2
ATTACHMENT C
1213
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1213 of 1336
User: rubenr
Printed: 30 Mar 2022, 12:20 PM
Contract #:
Date:
17672
18 Aug 2016
User: rubenr
Status: Closed
WAIVER, RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I, to whom an Exclusive Use Permit has been granted (hereinafter, “Permitee”), shall hold harmless and indemnify the City of Cupertino, its city council, employees, agents, servants, and volunteers against any and all liability, claims, losses, damages or expenses arising from the event or activities of Permitee, its ofcers, agents or employees; excluding, however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence or willful acts. Permitee shall be liable to the City for any and all damages to parks, facilities, and buildings owned by the City arising from the activities of Permitee or any participant in said activity.
I understand that I am renting and using the City property in its current condition, I have had an opportunity to inspect the property, and there have been no representations of the construction, condition, or safety of the property. In consideration of acceptance of my application for rental of property, I hereby RELEASE, DISCHARGE, AND AGREE NOT TO SUE the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) to the fullest extent legally possible from any injury, death, or damage or loss to personal property arising out of, or in connection with, my rental of the property from whatever cause, including the active or passive negligence of City or any other participants in the activity. I understand that City does not guarantee the construction, condition, or safety of the facilities where the activity is taking place.
In consideration for being permited for the rental of property, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) from any and all claims, demands, actions or suits arising out of or in connection with my participation in the activity or rental of the property.
I have carefully read this agreement and fully understand its contents. I am aware that it is a full release of all liability and sign it on my own free will.
Cancellation of reservation must be made at least 30 calendar days prior to your reservation date in order for your rental fees to be refunded.
I hereby agree to provide a certificate of commercial general liability insurance with the City of Cupertino listed as an additional insured in the amount of $1,000,000 per occurrence if required.
I, the undersigned, hereby agree to be present for the entirety of my event. I agree to be present for both a pre-event inspection and a post-event inspection of the rental facility and understand that my signature will be required on any inspection reports.
Functions exceeding the permitted reservation time shall be charged 1.5 times the associated hourly fee for anytime to the first half hour and 1.5 times the associated fee for every half hour there after. __________
Initial __________
Initial __________
Initial __________
Initial
ANGELA TSUI
CITY OF CUPERTINO
10300 TORRE AVE
CUPERTINO CA 95014
Home: (408)777-3200 Business: (408)
Fax: (408)
KELSEY HAYES
INTERIM RECREATION SUPERVISOR
Cupertino Recreation & Community Services Dept
Date Approved:
X: X:
Mailing address if different from above:
Page: 2 of 2
ATTACHMENT C
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Community Hall Rental Contract
Printed: 30 Mar 2022, 12:28 PM
User: rubenr
City of Cupertino Recreation & Community Services Department Phone: (408) 777-3120 Fax: (408) 777-3137
Cupertino, CA 95014
10185 North Stelling Road
Contract #:
Date:
17709
29 Aug 2016
User: kevink
Status: Closed
The City of Cupertino Recreation & Community Services Department, 10185 N Stelling Road, Cupertino, CA 95014-5733, hereby grants CITY OF CUPERTINO (hereinafter called the "Licensee") represented by ANGELA TSUI, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto, all of which form part of this Agreement. i) Purpose of Use Meeting
CITY OF CUPERTINO/ CHAMBER LAC LUNCHEON
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES, DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT / PERMIT WILL BE MAILED TO YOU.
iii) Date(s) and Time(s) of Use Expected: 40
Facility/Equipment Day Start Date Start Time End Time Fee XFee Tax Total Community Hall - Community Fri 09 Sep 2016 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 07 Oct 2016 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 04 Nov 2016 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 02 Dec 2016 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $0.00 $0.00 $0.00 $0.00 <returned> $0.00 $0.00 $0.00
Rental charges are due according to the following schedule:
vi) Other Information
Prompt Answer
Alcohol? No
Security Fees Added? No
Weekend Staffing? No
Crksd/ComHall Staff? Yes
Rental Deposit? No
Insurance? Not Required
Food? No
EEC Staffing? No
Date: Staff Reviewed:
Page: 1 of 2
ATTACHMENT C
1215
CC 06-21-22
1215 of 1336
User: rubenr
Printed: 30 Mar 2022, 12:28 PM
Contract #:
Date:
17709
29 Aug 2016
User: kevink
Status: Closed
WAIVER, RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I, to whom an Exclusive Use Permit has been granted (hereinafter, “Permitee”), shall hold harmless and indemnify the City of Cupertino, its city council, employees, agents, servants, and volunteers against any and all liability, claims, losses, damages or expenses arising from the event or activities of Permitee, its ofcers, agents or employees; excluding, however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence or willful acts. Permitee shall be liable to the City for any and all damages to parks, facilities, and buildings owned by the City arising from the activities of Permitee or any participant in said activity.
I understand that I am renting and using the City property in its current condition, I have had an opportunity to inspect the property, and there have been no representations of the construction, condition, or safety of the property. In consideration of acceptance of my application for rental of property, I hereby RELEASE, DISCHARGE, AND AGREE NOT TO SUE the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) to the fullest extent legally possible from any injury, death, or damage or loss to personal property arising out of, or in connection with, my rental of the property from whatever cause, including the active or passive negligence of City or any other participants in the activity. I understand that City does not guarantee the construction, condition, or safety of the facilities where the activity is taking place.
In consideration for being permited for the rental of property, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) from any and all claims, demands, actions or suits arising out of or in connection with my participation in the activity or rental of the property.
I have carefully read this agreement and fully understand its contents. I am aware that it is a full release of all liability and sign it on my own free will.
Cancellation of reservation must be made at least 30 calendar days prior to your reservation date in order for your rental fees to be refunded.
I hereby agree to provide a certificate of commercial general liability insurance with the City of Cupertino listed as an additional insured in the amount of $1,000,000 per occurrence if required.
I, the undersigned, hereby agree to be present for the entirety of my event. I agree to be present for both a pre-event inspection and a post-event inspection of the rental facility and understand that my signature will be required on any inspection reports.
Functions exceeding the permitted reservation time shall be charged 1.5 times the associated hourly fee for anytime to the first half hour and 1.5 times the associated fee for every half hour there after. __________
Initial __________
Initial __________
Initial __________
Initial
ANGELA TSUI
CITY OF CUPERTINO
10300 TORRE AVE
CUPERTINO CA 95014
Home: (408)777-3200 Business: (408)
Fax: (408)
KELSEY HAYES
INTERIM RECREATION SUPERVISOR
Cupertino Recreation & Community Services Dept
Date Approved:
X: X:
Mailing address if different from above:
Page: 2 of 2
ATTACHMENT C
1216
CC 06-21-22
1216 of 1336
Community Hall Rental Contract
Printed: 30 Mar 2022, 12:33 PM
User: rubenr
City of Cupertino Recreation & Community Services Department Phone: (408) 777-3120 Fax: (408) 777-3137
Cupertino, CA 95014
10185 North Stelling Road
Contract #:
Date:
17738
08 Sep 2016
User: kevink
Status: Firm
The City of Cupertino Recreation & Community Services Department, 10185 N Stelling Road, Cupertino, CA 95014-5733, hereby grants CITY OF CUPERTINO (hereinafter called the "Licensee") represented by ANGELA TSUI, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto, all of which form part of this Agreement. i) Purpose of Use Meeting
CITY OF CUPERTINO/ CHAMBER LAC
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES, DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT / PERMIT WILL BE MAILED TO YOU.
iii) Date(s) and Time(s) of Use Expected: 40
Facility/Equipment Day Start Date Start Time End Time Fee XFee Tax Total Community Hall - Community Fri 06 Jan 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 03 Feb 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 03 Mar 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 07 Apr 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 05 May 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 02 Jun 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 07 Jul 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 04 Aug 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 08 Sep 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 06 Oct 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 03 Nov 2017 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Rental charges are due according to the following schedule:
Page: 1 of 3
ATTACHMENT C
1217
CC 06-21-22
1217 of 1336
User: rubenr
Printed: 30 Mar 2022, 12:33 PM
Contract #:
Date:
17738
08 Sep 2016
User: kevink
Status: Firm
vi) Other Information
Prompt Answer
Alcohol? No
Security Fees Added? No
Weekend Staffing? No
Crksd/ComHall Staff? No
Rental Deposit? No
Insurance? Not Required
Food? No
EEC Staffing? No
Date: Staff Reviewed:
Page: 2 of 3
ATTACHMENT C
1218
CC 06-21-22
1218 of 1336
User: rubenr
Printed: 30 Mar 2022, 12:33 PM
Contract #:
Date:
17738
08 Sep 2016
User: kevink
Status: Firm
WAIVER, RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I, to whom an Exclusive Use Permit has been granted (hereinafter, “Permitee”), shall hold harmless and indemnify the City of Cupertino, its city council, employees, agents, servants, and volunteers against any and all liability, claims, losses, damages or expenses arising from the event or activities of Permitee, its ofcers, agents or employees; excluding, however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence or willful acts. Permitee shall be liable to the City for any and all damages to parks, facilities, and buildings owned by the City arising from the activities of Permitee or any participant in said activity.
I understand that I am renting and using the City property in its current condition, I have had an opportunity to inspect the property, and there have been no representations of the construction, condition, or safety of the property. In consideration of acceptance of my application for rental of property, I hereby RELEASE, DISCHARGE, AND AGREE NOT TO SUE the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) to the fullest extent legally possible from any injury, death, or damage or loss to personal property arising out of, or in connection with, my rental of the property from whatever cause, including the active or passive negligence of City or any other participants in the activity. I understand that City does not guarantee the construction, condition, or safety of the facilities where the activity is taking place.
In consideration for being permited for the rental of property, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) from any and all claims, demands, actions or suits arising out of or in connection with my participation in the activity or rental of the property.
I have carefully read this agreement and fully understand its contents. I am aware that it is a full release of all liability and sign it on my own free will.
Cancellation of reservation must be made at least 30 calendar days prior to your reservation date in order for your rental fees to be refunded.
I hereby agree to provide a certificate of commercial general liability insurance with the City of Cupertino listed as an additional insured in the amount of $1,000,000 per occurrence if required.
I, the undersigned, hereby agree to be present for the entirety of my event. I agree to be present for both a pre-event inspection and a post-event inspection of the rental facility and understand that my signature will be required on any inspection reports.
Functions exceeding the permitted reservation time shall be charged 1.5 times the associated hourly fee for anytime to the first half hour and 1.5 times the associated fee for every half hour there after. __________
Initial __________
Initial __________
Initial __________
Initial
ANGELA TSUI
CITY OF CUPERTINO
10300 TORRE AVE
CUPERTINO CA 95014
Home: (408)777-3200 Business: (408)
Fax: (408)
KELSEY HAYES
INTERIM RECREATION SUPERVISOR
Cupertino Recreation & Community Services Dept
Date Approved:
X: X:
Mailing address if different from above:
Page: 3 of 3
ATTACHMENT C
1219
CC 06-21-22
1219 of 1336
Community Hall Rental Contract
Printed: 30 Mar 2022, 02:02 PM
User: rubenr
City of Cupertino Recreation & Community Services Department Phone: (408) 777-3120 Fax: (408) 777-3137
Cupertino, CA 95014
10185 North Stelling Road
Contract #:
Date:
17753
13 Sep 2016
User: kevink
Status: Closed
The City of Cupertino Recreation & Community Services Department, 10185 N Stelling Road, Cupertino, CA 95014-5733, hereby grants CITY OF CUPERTINO (hereinafter called the "Licensee") represented by ANGELA TSUI, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto, all of which form part of this Agreement. i) Purpose of Use Meeting
CITY OF CUPERTINO/ CHAMBER OF COMMERCE
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES, DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT / PERMIT WILL BE MAILED TO YOU.
iii) Date(s) and Time(s) of Use Expected: 10
Facility/Equipment Day Start Date Start Time End Time Fee XFee Tax Total Community Hall - Community Wed 21 Sep 2016 10:00 AM 12:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $0.00 $0.00 $0.00 $0.00 <returned> $0.00 $0.00 $0.00
Rental charges are due according to the following schedule:
vi) Other Information
Prompt Answer
Alcohol? No
Security Fees Added? No
Weekend Staffing? No
Crksd/ComHall Staff? No
Rental Deposit? No
Insurance? Not Required
Food? No
EEC Staffing? No
Date: Staff Reviewed:
Page: 1 of 2
ATTACHMENT C
1220
CC 06-21-22
1220 of 1336
User: rubenr
Printed: 30 Mar 2022, 02:02 PM
Contract #:
Date:
17753
13 Sep 2016
User: kevink
Status: Closed
WAIVER, RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I, to whom an Exclusive Use Permit has been granted (hereinafter, “Permitee”), shall hold harmless and indemnify the City of Cupertino, its city council, employees, agents, servants, and volunteers against any and all liability, claims, losses, damages or expenses arising from the event or activities of Permitee, its ofcers, agents or employees; excluding, however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence or willful acts. Permitee shall be liable to the City for any and all damages to parks, facilities, and buildings owned by the City arising from the activities of Permitee or any participant in said activity.
I understand that I am renting and using the City property in its current condition, I have had an opportunity to inspect the property, and there have been no representations of the construction, condition, or safety of the property. In consideration of acceptance of my application for rental of property, I hereby RELEASE, DISCHARGE, AND AGREE NOT TO SUE the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) to the fullest extent legally possible from any injury, death, or damage or loss to personal property arising out of, or in connection with, my rental of the property from whatever cause, including the active or passive negligence of City or any other participants in the activity. I understand that City does not guarantee the construction, condition, or safety of the facilities where the activity is taking place.
In consideration for being permited for the rental of property, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) from any and all claims, demands, actions or suits arising out of or in connection with my participation in the activity or rental of the property.
I have carefully read this agreement and fully understand its contents. I am aware that it is a full release of all liability and sign it on my own free will.
Cancellation of reservation must be made at least 30 calendar days prior to your reservation date in order for your rental fees to be refunded.
I hereby agree to provide a certificate of commercial general liability insurance with the City of Cupertino listed as an additional insured in the amount of $1,000,000 per occurrence if required.
I, the undersigned, hereby agree to be present for the entirety of my event. I agree to be present for both a pre-event inspection and a post-event inspection of the rental facility and understand that my signature will be required on any inspection reports.
Functions exceeding the permitted reservation time shall be charged 1.5 times the associated hourly fee for anytime to the first half hour and 1.5 times the associated fee for every half hour there after. __________
Initial __________
Initial __________
Initial __________
Initial
ANGELA TSUI
CITY OF CUPERTINO
10300 TORRE AVE
CUPERTINO CA 95014
Home: (408)777-3200 Business: (408)
Fax: (408)
KELSEY HAYES
INTERIM RECREATION SUPERVISOR
Cupertino Recreation & Community Services Dept
Date Approved:
X: X:
Mailing address if different from above:
Page: 2 of 2
ATTACHMENT C
1221
CC 06-21-22
1221 of 1336
Community Hall Rental Contract
Printed: 30 Mar 2022, 02:20 PM
User: rubenr
City of Cupertino Recreation & Community Services Department Phone: (408) 777-3120 Fax: (408) 777-3137
Cupertino, CA 95014
10185 North Stelling Road
Contract #:
Date:
19009
07 May 2018
User: rubenr
Status: Closed
The City of Cupertino Recreation & Community Services Department, 10185 N Stelling Road, Cupertino, CA 95014-5733, hereby grants CITY OF CUPERTINO (hereinafter called the "Licensee") represented by ANGELA TSUI, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto, all of which form part of this Agreement. i) Purpose of Use Meeting
CITY OF CUPERTINO//LAC
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES, DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT / PERMIT WILL BE MAILED TO YOU.
iii) Date(s) and Time(s) of Use Expected: 40
Facility/Equipment Day Start Date Start Time End Time Fee XFee Tax Total Community Hall - Community Fri 01 Jun 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 13 Jul 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 03 Aug 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 07 Sep 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 05 Oct 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 02 Nov 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
Community Hall - Community Fri 07 Dec 2018 12:30 PM 02:00 PM $0.00 $0.00 $0.00 $0.00 Hall Initial
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $0.00 $0.00 $0.00 $0.00 <returned> $0.00 $0.00 $0.00
Rental charges are due according to the following schedule:
Page: 1 of 3
ATTACHMENT C
1222
CC 06-21-22
1222 of 1336
User: rubenr
Printed: 30 Mar 2022, 02:20 PM
Contract #:
Date:
19009
07 May 2018
User: rubenr
Status: Closed
vi) Other Information
Prompt Answer
Alcohol? No
Security Fees Added? No
Weekend Staffing? No
Crksd/ComHall Staff? Yes
Rental Deposit? No
Insurance? Not Required
Food? No
EEC Staffing? No
Date: Staff Reviewed:
Page: 2 of 3
ATTACHMENT C
1223
CC 06-21-22
1223 of 1336
User: rubenr
Printed: 30 Mar 2022, 02:20 PM
Contract #:
Date:
19009
07 May 2018
User: rubenr
Status: Closed
WAIVER, RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE I, to whom an Exclusive Use Permit has been granted (hereinafter, “Permitee”), shall hold harmless and indemnify the City of Cupertino, its city council, employees, agents, servants, and volunteers against any and all liability, claims, losses, damages or expenses arising from the event or activities of Permitee, its ofcers, agents or employees; excluding, however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence or willful acts. Permitee shall be liable to the City for any and all damages to parks, facilities, and buildings owned by the City arising from the activities of Permitee or any participant in said activity.
I understand that I am renting and using the City property in its current condition, I have had an opportunity to inspect the property, and there have been no representations of the construction, condition, or safety of the property. In consideration of acceptance of my application for rental of property, I hereby RELEASE, DISCHARGE, AND AGREE NOT TO SUE the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) to the fullest extent legally possible from any injury, death, or damage or loss to personal property arising out of, or in connection with, my rental of the property from whatever cause, including the active or passive negligence of City or any other participants in the activity. I understand that City does not guarantee the construction, condition, or safety of the facilities where the activity is taking place.
In consideration for being permited for the rental of property, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Cupertino, the City Council, ofcials, ofcers, agents, employees, or volunteers (collectively, “City”) from any and all claims, demands, actions or suits arising out of or in connection with my participation in the activity or rental of the property.
I have carefully read this agreement and fully understand its contents. I am aware that it is a full release of all liability and sign it on my own free will.
Cancellation of reservation must be made at least 30 calendar days prior to your reservation date in order for your rental fees to be refunded.
I hereby agree to provide a certificate of commercial general liability insurance with the City of Cupertino listed as an additional insured in the amount of $1,000,000 per occurrence if required.
I, the undersigned, hereby agree to be present for the entirety of my event. I agree to be present for both a pre-event inspection and a post-event inspection of the rental facility and understand that my signature will be required on any inspection reports.
Functions exceeding the permitted reservation time shall be charged 1.5 times the associated hourly fee for anytime to the first half hour and 1.5 times the associated fee for every half hour there after. __________
Initial __________
Initial __________
Initial __________
Initial
ANGELA TSUI
CITY OF CUPERTINO
10300 TORRE AVE
CUPERTINO CA 95014
Home: (408)777-3200 Business: (408)
Fax: (408)
KELSEY HAYES
INTERIM RECREATION SUPERVISOR
Cupertino Recreation & Community Services Dept
Date Approved:
X: X:
Mailing address if different from above:
Page: 3 of 3
ATTACHMENT C
1224
CC 06-21-22
1224 of 1336
Quinlan Community Center
10185 N Stelling Rd.
Cupertino, CA, US 95014
PHONE:(408) 777-3120
FAX:(408) 777-1305
EMAIL:[email protected]
Permit # R5508
Status Approved
Date Dec 14, 2018 9:18 AM
Organization Name Cupertino - City Manager's Office - 34 Customer Type Cupertino Non-Profit
Organization Address 10300 Torre Ave.
Cupertino, CA 95014
Organization Phone 1
Number
(408) 777-3200
Agent Name Angela Tsui Main Phone Number (408) 777-7607 Email Address [email protected]
System User Ofelia Ng
Permit
Rental Fee $0.00
Discounts $0.00
Subtotal $0.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $0.00
Total Payment $0.00
Refunds $0.00
Balance $0.00
Chamber LAC 1 resource(s) 11 booking(s) Subtotal: $0.00 Booking Summary
CHall - Community Hall (Admin Booking) Center: Community Hall
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Jan 11, 2019 12:30 PM Dec 6, 2019 2:00 PM --
Occurs on selected dates: Jan 11, 2019, Mar 1, 2019, Apr 5, 2019, May 3, 2019, Jun 7, 2019, Jul 12, 2019, Aug 2, 2019, Sep 6, 2019, Oct 4, 2019, Nov 1, 2019, Dec 6, 2019
Jan 11, 2019 12:30 PM Jan 11, 2019 2:00 PM 40 $0.00
Mar 1, 2019 12:30 PM Mar 1, 2019 2:00 PM 40 $0.00
Apr 5, 2019 12:30 PM Apr 5, 2019 2:00 PM 40 $0.00
May 3, 2019 12:30 PM May 3, 2019 2:00 PM 40 $0.00
Jun 7, 2019 12:30 PM Jun 7, 2019 2:00 PM 40 $0.00
Jul 12, 2019 12:30 PM Jul 12, 2019 2:00 PM 40 $0.00
Aug 2, 2019 12:30 PM Aug 2, 2019 2:00 PM 40 $0.00
Sep 6, 2019 12:30 PM Sep 6, 2019 2:00 PM 40 $0.00
ATTACHMENT C
1225
CC 06-21-22
1225 of 1336
Oct 4, 2019 12:30 PM Oct 4, 2019 2:00 PM 40 $0.00
Nov 1, 2019 12:30 PM Nov 1, 2019 2:00 PM 40 $0.00
Dec 6, 2019 12:30 PM Dec 6, 2019 2:00 PM 40 $0.00
ATTACHMENT C
1226
CC 06-21-22
1226 of 1336
Quinlan Community Center
10185 N Stelling Rd.
Cupertino, CA, US 95014
PHONE:(408) 777-3120
FAX:(408) 777-1305
EMAIL:[email protected]
Permit # R30723
Status Approved
Date Nov 14, 2019 3:27 PM
Organization Name Cupertino - City Manager's Office - 34 Customer Type Cupertino Non-Profit
Organization Address 10300 Torre Ave.
Cupertino, CA 95014
Organization Phone 1
Number
(408) 777-3200
Agent Name Angela Tsui Main Phone Number (408) 777-7607 Email Address [email protected]
System User Ofelia Ng
Permit
Rental Fee $0.00
Discounts $0.00
Subtotal $0.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $0.00
Total Payment $0.00
Refunds $0.00
Balance $0.00
Cupertino-City Mgr/Chamber LAC 1 resource(s) 2 booking(s) Subtotal: $0.00 Booking Summary
CHall - Community Hall (Admin Booking) Center: Community Hall
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Jan 10, 2020 12:30 PM Jan 10, 2020 2:00 PM 40 $0.00
Mar 6, 2020 12:30 PM Mar 6, 2020 2:00 PM 40 $0.00
ATTACHMENT C
1227
CC 06-21-22
1227 of 1336
# R2564 Status Approved Page 1 of 2
7 resource(s) 10 booking(s) Subtotal: $0.00
System User Kelsey Christian Payer Cupertino Chamber Of Commerce Main Phone Number (408) 252-7054
Cell Phone Number (408) 838-0502
Email Address [email protected]
Agent Name Anjali Kausar
Organization Name Cupertino Chamber Of Commerce - 7
Customer Type Cupertino Non-Profit
Organization Address 20455 Silverado Ave.
Cupertino, CA 95014
Permit # R2564
Status Approved
Date Oct 24, 2018 11:44 AM
Quinlan Community Center
10185 N Stelling Rd.
Cupertino, CA, US 95014
PHONE:(408) 777-3120
FAX:(408) 777-1305
EMAIL:[email protected]
Permit
Rental Fee $0.00
Discounts $0.00
Subtotal $0.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $0.00
Total Payment $0.00
Refunds $0.00
Balance $0.00
Diwali Festival 2019
Booking Summary
MP - Half Field - Festival (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 10, 2019 8:00 AM Oct 10, 2019 7:00 PM 1 $0.00
Oct 11, 2019 7:00 AM Oct 11, 2019 9:00 PM 1 $0.00
Oct 12, 2019 7:00 AM Oct 12, 2019 9:00 PM 1 $0.00
QCC - Cupertino Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 11, 2019 8:00 AM Oct 11, 2019 10:00 PM 1 $0.00
Oct 12, 2019 7:00 AM Oct 12, 2019 9:00 PM 1 $0.00
MP - Amphitheatre (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 12, 2019 7:00 AM Oct 12, 2019 7:00 PM 1 $0.00
MP - Gazebo (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 12, 2019 7:00 AM Oct 12, 2019 7:00 PM 1 $0.00
MP - Softball Field (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
ATTACHMENT C
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# R2564 Status Approved Page 2 of 2
Oct 12, 2019 7:00 AM Oct 12, 2019 7:00 PM 1 $0.00
QCC - Conference Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 12, 2019 7:00 AM Oct 12, 2019 9:00 PM 1 $0.00
QCC - Social Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 12, 2019 7:00 AM Oct 12, 2019 9:00 PM 1 $0.00
Payment and Refund
RECEIPT # DATE FEE DESCRIPTION EVENT RESOURCE PAYMENT / REFUND 1005149.03 Sep 24, 2019 Security Deposit
GL#100
Diwali Festival 2019 MP - Half Field -
Festival
$1,000.00
2001618.03 Oct 18, 2019 Security Deposit
GL#100
Diwali Festival 2019 MP - Half Field -
Festival
-$1,000.00
ATTACHMENT C
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# R39887 Status Approved Page 1 of 3
17 resource(s) 21 booking(s) Subtotal: $0.00
System User Ruben Rodriguez Payer Cupertino Chamber Of Commerce Main Phone Number (408) 252-7054
Cell Phone Number (408) 838-0502
Email Address [email protected]
Agent Name Anjali Kausar
Organization Phone 1
Number
Organization Name Cupertino Chamber Of Commerce - 7 (408) 252-7054 Customer Type Cupertino Non-Profit
Organization Address 20455 Silverado Ave.
Cupertino, CA 95014
Permit # R39887
Status Approved
Date Oct 14, 2021 10:50 AM
Quinlan Community Center
10185 N Stelling Rd.
Cupertino, CA, US 95014
PHONE:(408) 777-3120
FAX:(408) 777-1305
EMAIL:[email protected]
Permit
Rental Fee $0.00
Discounts $0.00
Subtotal $0.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $0.00
Total Payment $0.00
Refunds $0.00
Balance $0.00
Diwali Festival 2021
Booking Summary
MP - Half Field - Festival (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 15, 2021 8:00 AM Oct 15, 2021 7:00 PM 1 $0.00
Oct 16, 2021 7:00 AM Oct 16, 2021 9:00 PM 1 $0.00
Oct 17, 2021 7:00 AM Oct 17, 2021 9:00 PM 1 $0.00
MP - Amphitheatre (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 7:00 AM Oct 17, 2021 7:00 PM -- $0.00
Occurs every day effective Oct 16, 2021 until Oct 17, 2021 from 7:00 AM to 7:00 PM Oct 16, 2021 7:00 AM Oct 16, 2021 7:00 PM 1 $0.00
Oct 17, 2021 7:00 AM Oct 17, 2021 7:00 PM 1 $0.00
MP - Gazebo (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 7:00 AM Oct 16, 2021 7:00 PM 1 $0.00
MP - Softball Field (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
ATTACHMENT C
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# R39887 Status Approved Page 2 of 3
Oct 16, 2021 7:00 AM Oct 16, 2021 7:00 PM 1 $0.00
QCC - Conference Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 7:00 AM Oct 16, 2021 9:00 PM 1 $0.00
QCC - Social Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 7:00 AM Oct 16, 2021 9:00 PM 1 $0.00
QCC - Cupertino Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:00 AM Oct 16, 2021 10:00 PM 1 $0.00
Oct 17, 2021 7:00 AM Oct 17, 2021 9:00 PM 1 $0.00
SC - Arts & Crafts Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Bay Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Classroom (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Conference Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Exercise Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Fountain Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Kitchen (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Reception Hall (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Reception Hall B (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
SC - Tech Lab (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Oct 16, 2021 8:30 AM Oct 16, 2021 11:00 PM 1 $0.00
ATTACHMENT C
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# R39887 Status Approved Page 3 of 3
Payment and Refund
RECEIPT # DATE FEE DESCRIPTION EVENT RESOURCE PAYMENT / REFUND 1007736.03 Oct 14, 2021 Security Deposit
GL#100
Diwali Festival 2021 MP - Half Field -
Festival
$1,000.00
2004906.03 Oct 21, 2021 Security Deposit
GL#100
Diwali Festival 2021 MP - Half Field -
Festival
-$1,000.00
ATTACHMENT C
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# R61247 Status Approved Page 1 of 2
2 resource(s) 4 booking(s) Subtotal: $1,000.00
System User Ruben Rodriguez Payer Cupertino Chamber Of Commerce Work Phone Number (408) 550-6158
Main Phone Number (408) 355-4413
Cell Phone Number (408) 355-4413
Email Address [email protected]
Agent Name Rick (Cupertino) Kitson (Chamber)
Organization Name Cupertino Chamber Of Commerce - 7
Customer Type Cupertino Non-Profit
Organization Address 20455 Silverado Ave.
Cupertino, CA 95014
Permit # R61247
Status Approved
Date Mar 30, 2022 6:01 PM
Quinlan Community Center
10185 N Stelling Rd.
Cupertino, CA, US 95014
PHONE:(408) 777-3120
FAX:(408) 777-1305
EMAIL:[email protected]
Permit
Rental Fee $0.00
Discounts $0.00
Subtotal $0.00
Deposits $1,000.00
Deposit Discounts $0.00
Total Permit Fee $1,000.00
Total Payment $1,000.00
Refunds $0.00
Balance $0.00
Cupertino Holi Festival
Booking Summary
MP - Half Field - Festival (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Apr 2, 2022 11:00 AM Apr 2, 2022 9:00 PM 20 $0.00
Apr 3, 2022 8:00 AM Apr 3, 2022 6:00 PM 1000 $0.00
Apr 4, 2022 8:00 AM Apr 4, 2022 1:00 PM 20 $0.00
Resource level fees $1,000.00
QCC - Cupertino Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Apr 3, 2022 8:00 AM Apr 3, 2022 6:00 PM 1 $0.00
Deposit
EVENT RESOURCE DEPOSIT FEE CHARGE TAX AMOUNT PAID REFUNDS BALANCE Cupertino
Holi Festival
MP - Half
Field -
Festival
Security
Deposit
GL#100
$1,000.00 $0.00 $1,000.00 $0.00 $0.00
ATTACHMENT C
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# R61247 Status Approved Page 2 of 2
Payment and Refund
RECEIPT # DATE FEE DESCRIPTION EVENT RESOURCE PAYMENT / REFUND 1008141.03 Mar 3, 2022 Security Deposit
GL#100
Cupertino Holi
Festival
MP - Full Field -
Festival
$1,000.00
3008624.03 Mar 30, 2022 Security Deposit
GL#100
Cupertino Holi
Festival
-- -$1,000.00
3008624.03 Mar 30, 2022 Security Deposit
GL#100
Cupertino Holi
Festival
MP - Half Field -
Festival
$1,000.00
ATTACHMENT C
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# R100281 Status Tentative Page 1 of 2
17 resource(s) 21 booking(s) Subtotal: $0.00
System User Ruben Rodriguez
Main Phone Number (408) 252-7054
Cell Phone Number (408) 838-0502
Email Address [email protected]
Agent Name Anjali Kausar
Organization Name Cupertino Chamber Of Commerce - 7
Customer Type Cupertino Non-Profit
Organization Address 20455 Silverado Ave.
Cupertino, CA 95014
Permit # R100281
Status Tentative
Date Mar 22, 2022 1:57 PM
Expiration Date Mar 22, 2023
Quinlan Community Center
10185 N Stelling Rd.
Cupertino, CA, US 95014
PHONE:(408) 777-3120
FAX:(408) 777-1305
EMAIL:[email protected]
Permit
Rental Fee $0.00
Discounts $0.00
Subtotal $0.00
Deposits $0.00
Deposit Discounts $0.00
Total Permit Fee $0.00
Total Payment $0.00
Refunds $0.00
Balance $0.00
Diwali Festival 2021
Booking Summary
MP - Half Field - Festival (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 9, 2022 8:00 AM Sep 9, 2022 7:00 PM 1 $0.00
Sep 10, 2022 7:00 AM Sep 10, 2022 9:00 PM 1 $0.00
Sep 11, 2022 7:00 AM Sep 11, 2022 9:00 PM 1 $0.00
MP - Amphitheatre (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 7:00 AM Sep 11, 2022 7:00 PM -- $0.00
Occurs every day effective Sep 10, 2022 until Sep 11, 2022 from 7:00 AM to 7:00 PM MP - Gazebo (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 7:00 AM Sep 10, 2022 7:00 PM 1 $0.00
MP - Softball Field (Admin Booking) Center: Memorial Park
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 7:00 AM Sep 10, 2022 7:00 PM 1 $0.00
QCC - Conference Room (Admin Booking) Center: Quinlan Community Center
ATTACHMENT C
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# R100281 Status Tentative Page 2 of 2
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 7:00 AM Sep 10, 2022 9:00 PM 1 $0.00
QCC - Social Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 7:00 AM Sep 10, 2022 9:00 PM 1 $0.00
QCC - Cupertino Room (Admin Booking) Center: Quinlan Community Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:00 AM Sep 10, 2022 10:00 PM 1 $0.00
Sep 11, 2022 7:00 AM Sep 11, 2022 9:00 PM 1 $0.00
SC - Arts & Crafts Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Bay Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Classroom (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Conference Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Exercise Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Fountain Room (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Kitchen (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Reception Hall (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Reception Hall B (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
SC - Tech Lab (Admin Booking) Center: Senior Center
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sep 10, 2022 8:30 AM Sep 10, 2022 11:00 PM 1 $0.00
ATTACHMENT C
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RESOLUTION NO. 22-015
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE
AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR
GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING DECEMBER 20, 2021
WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby allow the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 21st day of June, 2022 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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Resolution No. 22-015
CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.
CERTIFIED: _____________________________
Kristina Alfaro, Director of Administrative Services
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
729282 12/13/2021 Open Accounts Payable Cupertino Hotel $183.90 Invoice Date Description Amount
2022-00000308 10/22/2021 Boris Stanley Meal Service for 10/17/21 and 10/21/21 $183.90 729283 12/17/2021 Open Accounts Payable ADVANTAGE GRAFIX $106.94 Invoice Date Description Amount
46147 11/04/2021 Business Cards - Tina Kapoor $106.94
729284 12/17/2021 Open Accounts Payable AT&T $337.40
Invoice Date Description Amount
000017164481 10/12/2021 911 Emergency Phone Lines - 09/12/2021 - 10/11/2021
$153.72
000017453110 12/12/2021 911 Emergency Phone Lines - 11/12/2021 - 12/11/2021
$183.68
729285 12/17/2021 Open Accounts Payable AVOCETTE TECHNOLOGIES INC. $7,507.50 Invoice Date Description Amount
2111CU1 11/30/2021 Accela FY22 Configuration services & Business License Nov 2021
$7,507.50
729286 12/17/2021 Open Accounts Payable CINTAS CORPORATION $2,247.32 Invoice Date Description Amount
4103917285 12/07/2021 UNIFORMS SAFETY APPAREL $1,123.66 4104617598 12/14/2021 UNIFORMS SAFETY APPAREL $1,123.66 729287 12/17/2021 Open Accounts Payable COLLEEN LOPEZ $1,200.00 Invoice Date Description Amount
2021-6 12/10/2021 Housing Consultant 2021/11 $1,200.00
729288 12/17/2021 Open Accounts Payable COMCAST $2,162.67 Invoice Date Description Amount
3310-120721 12/07/2021 8155 40 065 0183310 -120721 $2,162.67 729289 12/17/2021 Open Accounts Payable COUNTY OF SANTA CLARA $1,290,467.25 Invoice Date Description Amount
1800078855 11/01/2021 Advance for Law Enforcement Svs (Nov 2021) $1,290,457.25 1800078811 10/28/2021 LIVE SCAN SERVICES SEPT 2021 $10.00 729290 12/17/2021 Open Accounts Payable CUPERTINO CHAMBER OF
COMMERCE
$8,000.00
Invoice Date Description Amount
12927 08/10/2021 Chamber Annual Contract - First Installment $8,000.00 729291 12/17/2021 Open Accounts Payable Darlene Rochkind $197.87 Invoice Date Description Amount
10180 12/11/2021 interpreting services for Signing Santa $197.87 729292 12/17/2021 Open Accounts Payable DENCO SALES COMPANY, INC. $388.79 Invoice Date Description Amount
8781818-00 12/08/2021 Grounds - Material for Field Closed Signs $388.79 729293 12/17/2021 Open Accounts Payable DEVIL MOUNTAIN WHOLESALE
NURSERY, INC
$8,244.50
Invoice Date Description Amount
2059/7 12/10/2021 Trees/ROW - Trees $7,190.51
user: Vi Tran Pages: 1 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
ATTACHMENT E
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
10922/3 12/14/2021 Trees/ROW - Trees $1,053.99
729294 12/17/2021 Open Accounts Payable Eshverya Gianchandani $55.00 Invoice Date Description Amount
EshveryaG101521 10/15/2021 Reimbursement - Crew SV Luncheon $55.00 729295 12/17/2021 Open Accounts Payable FRANCHISE TAX BOARD $14,253.52 Invoice Date Description Amount
DGWithholding1 12/16/2021 Income Tax for Daniel Gertmenian #883685572 $14,253.52 729296 12/17/2021 Open Accounts Payable James Throop $57.00 Invoice Date Description Amount
Throop11821 11/08/2021 Live Scan and Fingerprinting Reimbursement $57.00 729297 12/17/2021 Open Accounts Payable MOUNTAIN VIEW GARDEN CENTER
$1,712.49
Invoice Date Description Amount
108587 12/08/2021 Grounds - 4Yard Red Pro Chip $244.22
108583 12/08/2021 Grounds - 4Yard Red Pro Chip $244.22
108578 12/08/2021 Grounds - 4Yard Red Pro Chip $244.22
108595 12/09/2021 Grounds - 2yds Red Pro Chip $122.11
108599 12/10/2021 Streets - Sand for Sandbags $857.72
729298 12/17/2021 Open Accounts Payable MUNICIPAL MAINTENANCE
EQUIPMENT, INC
$384,130.50
Invoice Date Description Amount
0165944-IN 12/15/2021 Streets - Vac-Con Sewer & Storm Drain Cleaner $384,130.50 729299 12/17/2021 Open Accounts Payable OTIS ELEVATOR COMPANY $8,772.12 Invoice Date Description Amount
100400515232 09/13/2021 Facilities - Library Maintenance 10-1-21 to 9-30-22 $8,772.12 729300 12/17/2021 Open Accounts Payable TRACER GOLF USA $212.43 Invoice Date Description Amount
#INV-003194 11/30/2021 golf tees to sell in pro shop $212.43 729301 12/17/2021 Open Accounts Payable TYLER TECHNOLOGIES, INC. $701.37 Invoice Date Description Amount
Invoice-65976 12/01/2021 SELF SEAL 1099 ENV $701.37
729302 12/17/2021 Open Accounts Payable LARRY KLEIN $794.00 Invoice Date Description Amount
277809 12/13/2021 REFUND 10236 CRESTON DR TR-2021-042
WITHDRAWN
$794.00
729303 12/17/2021 Open Accounts Payable Liaw, Hai-Pyng $402.00 Invoice Date Description Amount
262993 12/14/2021 Refund for tree fee - insufficient space for planting $402.00 729304 12/17/2021 Open Accounts Payable Ng, Ofelia $39.34 Invoice Date Description Amount
12162021 12/16/2021 Laptop Bag Reimbursement: Nordstrom - DUCHAMP Office Backpack
$39.34
user: Vi Tran Pages: 2 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
ATTACHMENT E
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1240 of 1336
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
729305 12/17/2021 Open Accounts Payable Nokhoda, Shazia $44.80 Invoice Date Description Amount
11192021 11/19/2021 Petty Cash for Shazia Nokhoda: Preschool - Thanksgiving Projects
$44.80
729306 12/17/2021 Open Accounts Payable STACIE VARIAN $196.44 Invoice Date Description Amount
279351 12/09/2021 REFUND 10445 SAN FERNANDO AVE BLD-2021- 2338 WITHDRAWN
$196.44
729307 12/17/2021 Open Accounts Payable THOMAS JAMES HOMES $5,000.00 Invoice Date Description Amount
270129 12/14/2021 10742 Carver Dr., Encroachment, 270129 $5,000.00 729308 12/17/2021 Open Accounts Payable THOMAS JAMES HOMES $37,000.00 Invoice Date Description Amount
269874 12/14/2021 10206 Orange Ave,100%L&M Bond, 269874 $37,000.00 729309 12/17/2021 Open Accounts Payable TIFANIE DANIELS $176.80 Invoice Date Description Amount
277109 12/10/2021 REFUND 10108 S TANTAU AVE BLD-2021-1625
SCOPE OF WORK CHANGE
$176.80
Type Check Totals: 28 Transactions $1,774,591.95
EFT
33219 12/13/2021 Open Accounts Payable Darcy Paul $1,264.06 Invoice Date Description Amount
DarcyP102921 10/29/2021 Reimbursement - League of CA Cities Conference (Travel)
$144.48
DarcyP110321 11/03/2021 Reimbursement - 11/3 Meeting with FBI Special Agents
$56.72
DarcyP102821 10/28/2021 Reimbursement - 9/29 - 10/28 Cell Phone $116.44 DarcyP112821 11/28/2021 Reimbursement - 10/29 - 11/28 Cell Phone $116.44 DarcyP09282021 09/28/2021 Reimbursement - 8/29 - 9/28 Cell Phone $116.51 DarcyP102021 10/20/2021 Reimbursement - 10/20 Boris Stanley Dinner $233.00 DarcyP102121 10/21/2021 Reimbursement - 10/21 Boris Stanley Lunch $480.47 33220 12/13/2021 Open Accounts Payable EMPLOYMENT DEVEL DEPT $48,981.42 Invoice Date Description Amount
12032021 12/03/2021 CA State Tax pp 11/20/21-12/3/21 $48,981.42 33221 12/13/2021 Open Accounts Payable IRS $153,308.59
Invoice Date Description Amount
12032021 12/03/2021 Federal Tax pp 11/20/21-12/3/21 $153,308.59 33222 12/16/2021 Open Accounts Payable P E R S $486,351.36 Invoice Date Description Amount
12032021 12/03/2021 PERS pp 11/20/21-12/3/21 $486,351.36 33225 12/17/2021 Open Accounts Payable 4 PAWS GOOSE CONTROL $1,850.00 Invoice Date Description Amount
1640 12/07/2021 Grounds - Nov 2021 Goose Control Services $1,850.00 user: Vi Tran Pages: 3 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
ATTACHMENT E
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
33226 12/17/2021 Open Accounts Payable ALL PENINSULA FIRE
EXTINGUISHER COMPANY
$3,901.00
Invoice Date Description Amount
21406 11/10/2021 Facilities - Fire Extinguisher Service $3,901.00 33227 12/17/2021 Open Accounts Payable Amazon Capital Services $207.12 Invoice Date Description Amount
11GD-D66G-6H7N 12/10/2021 refund - StarTech.com Down Angle Mini USB Cable - 2m - Black -
($6.42)
1KTP-HLC4-NCMK 12/13/2021 StarTech.com Down Angle Mini USB Cable - 2m - Black for CE
$8.42
1D7T-NLPK-MWF6 12/13/2021 IT Admin Business Prime Essentials - Membership Fee $195.33 1L39-6FK4-NJF3 12/13/2021 zdyCGTime 5FT 6 Pin to 6 Pin Firewire DV iLink Male to Male IEEE
$9.79
33228 12/17/2021 Open Accounts Payable BOUCHER LAW $4,077.50 Invoice Date Description Amount
783 12/13/2021 Employee Health and Benefit Programs $2,350.00 784 12/13/2021 Labor & Employment Law Matters $1,475.00 782 12/13/2021 COVID-19 Matters $252.50
33229 12/17/2021 Open Accounts Payable BRIAN GATHERS $55.00 Invoice Date Description Amount
BrianG120421 12/04/2021 Cell Phone Reimbursement - Brian G Nov 5 to Dec 4 2021
$55.00
33230 12/17/2021 Open Accounts Payable CAROL KORADE $160.70 Invoice Date Description Amount
December2021 12/14/2021 Reimbursement for December 2021 $160.70 33231 12/17/2021 Open Accounts Payable CLEANSTREET, INC. $17,381.62 Invoice Date Description Amount
101733CS 11/30/2021 Street Sweeping November 2021 $17,381.62 33232 12/17/2021 Open Accounts Payable CLEARBLU ENVIRONMENTAL $622.61 Invoice Date Description Amount
26214 11/15/2021 Streets - Nov 2021 Haz Mat Services $622.61 33233 12/17/2021 Open Accounts Payable CORELOGIC SOLUTIONS, LLC $940.31 Invoice Date Description Amount
82109433 11/30/2021 Metro scan Nov. 2021 $940.31
33234 12/17/2021 Open Accounts Payable CURREN CONSULTING $3,360.00 Invoice Date Description Amount
2021-10-07 10/31/2021 2021 Pavement Maintenance Project Phase 1 & 2 $1,785.00 2021-11-07 11/30/2021 2021 Pavement Maintenance Project Phase 1 & 2 $1,575.00 33235 12/17/2021 Open Accounts Payable Darcy Paul $353.57 Invoice Date Description Amount
DarcyP120621 12/06/2021 Reimbursement - Greg/Council Farewell Dinner $353.57 33236 12/17/2021 Open Accounts Payable GRAINGER INC $687.76 Invoice Date Description Amount
9110089415 11/04/2021 Streets - LED Driver $474.46
9143218775 12/07/2021 Fleet - Marker, Red, Green, Blue $74.11 9143218759 12/07/2021 Fleet - Headlamp $139.19
user: Vi Tran Pages: 4 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
33237 12/17/2021 Open Accounts Payable GULU SAKHRANI $55.00 Invoice Date Description Amount
GuluS121421 12/14/2021 Cell Phone Charge Reimbursement for Gulu - Nov 8 to Dec 7
$55.00
33238 12/17/2021 Open Accounts Payable Health Care Employees Dental Trust $28,917.90 Invoice Date Description Amount
305409-305411 12/14/2021 December 2021 Dental Benefit $28,917.90 33239 12/17/2021 Open Accounts Payable INSERVH20 INC. $787.89 Invoice Date Description Amount
1720 12/01/2021 Facilities - DEc 2021 Water Treatment $787.89 33240 12/17/2021 Open Accounts Payable Jillian C Haff $390.00 Invoice Date Description Amount
Fall Payment 2 12/14/2021 oct/nov zoom classes $390.00
33241 12/17/2021 Open Accounts Payable Keish Environmental, PC $2,500.00 Invoice Date Description Amount
COCMCS-0002 11/30/2021 MRP Training- November Services $2,500.00 33242 12/17/2021 Open Accounts Payable LIFE INSURANCE COMPANY OF
NORTH AMERICA
$7,838.78
Invoice Date Description Amount
15487_120121 12/14/2021 December 2021 CIGNA $7,838.78
33243 12/17/2021 Open Accounts Payable Managed Health Network Inc $785.51 Invoice Date Description Amount
PRM-067673 11/16/2021 December 2021 EAP BENEFIT $785.51 33244 12/17/2021 Open Accounts Payable MESITI-MILLER ENGINEERING, INC.
$29,478.50
Invoice Date Description Amount
1121028 11/30/2021 SO#3 CE/SE Regnart Rd. Sites 3-6 Schematic Design through 112521
$12,578.00
1121019 11/30/2021 CE for Wilson Park Basketball Court through 112521 $13,972.50 1121027 11/30/2021 CE/Se for Regnart Rd. Improvements Ph. 1 through 112521
$2,928.00
33245 12/17/2021 Open Accounts Payable MOSS ADAMS LLP $19,850.00 Invoice Date Description Amount
102245348 12/10/2021 Professional Services Rendered Through 11/30/2021 $19,850.00 33246 12/17/2021 Open Accounts Payable NI GOVERNMENT SERVICES INC. $79.04 Invoice Date Description Amount
21112907051 12/01/2021 Satellite Cell Phone Service - November 2021 $79.04 33247 12/17/2021 Open Accounts Payable NIDHI MATHUR $336.42 Invoice Date Description Amount
NidhiM121321 12/13/2021 Nidhi Cell Reimbursements 4-19-21 to 11-18-21 $336.42 33248 12/17/2021 Open Accounts Payable Nomad Transit LLC $63,073.63 Invoice Date Description Amount
INV001-4247 11/30/2021 Via Cupertino Shuttle for November 2021 $63,073.63 33249 12/17/2021 Open Accounts Payable OFFICE DEPOT, INC. $855.40 Invoice Date Description Amount
209385970001 11/11/2021 Service Center - 16oz Cups $151.89 user: Vi Tran Pages: 5 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
209391573001 11/11/2021 Service Center - 16oz Cups $151.89 209392587001 11/12/2021 Service Center - Binder Clips $6.86 211925940001 11/22/2021 Service Center - Calendar 2022 $518.32 210095096001 11/18/2021 Retractable Gel Pen and Notepad $26.44 33250 12/17/2021 Open Accounts Payable PAVEMENT ENGINEERING INC $34,250.00 Invoice Date Description Amount
2111-084 12/08/2021 Construction Management & Inspection for 2020 Pavement Maint
$26,592.50
2111-083 12/08/2021 Construction Management & Inspection for 2020 Pavement Maint.
$7,657.50
33251 12/17/2021 Open Accounts Payable PLACEWORKS, INC $36,327.58 Invoice Date Description Amount
77078 11/30/2021 10625 S Foothill Blvd Environmental Review 2021/11 $1,355.33 77079 11/30/2021 10655 Mary Ave Environmental Review 2021/11 $323.85 77091 11/30/2021 22690 SCB Environmental Review 2021/11 $1,398.68 77093 11/30/2021 19191 Vallco Parkway Environmental Review 2021/11 $33,249.72 33252 12/17/2021 Open Accounts Payable RANEY PLANNING & MANAGEMENT, INC.
$3,940.35
Invoice Date Description Amount
2198E-1 12/09/2021 20860 McClellan Rd IS/MND 2021/11 $3,940.35 33253 12/17/2021 Open Accounts Payable RED WING BUSINESS ADVANTAGE
ACCOUNT
$386.57
Invoice Date Description Amount
20211210075899 12/10/2021 Safety Boots for Bob - Building $386.57 33254 12/17/2021 Open Accounts Payable RRM DESIGN GROUP $8,691.00 Invoice Date Description Amount
1832-00-1121 12/10/2021 Design Review Consultant 2021/11 $8,691.00 33255 12/17/2021 Open Accounts Payable SDI PRESENCE LLC $1,662.50 Invoice Date Description Amount
8004 11/30/2021 Strategic Planning Services - Nov. 21 $1,662.50 33256 12/17/2021 Open Accounts Payable SHUTE, MIHALY & WEINBERGER LLP
$1,704.01
Invoice Date Description Amount
275133 12/13/2021 Legal Services, November 2021 $1,704.01 33257 12/17/2021 Open Accounts Payable SONITROL/PACIFIC WEST SECURITY, INC.
$10,620.00
Invoice Date Description Amount
55182 01/01/2022 Facilities - City Hall Jan-Mar 2022 $1,617.00 55183 01/01/2022 Facilities - Traffic Jan - March 2022 $339.00 55311 01/01/2022 Facilities - Library Jan - March 2022 $750.00 55312 01/01/2022 Facilities - Jan - March 2022 $1,446.00 55313 01/01/2022 Facilities - Jan - March 2022 $636.00
55314 01/01/2022 Facilities - QCC Jan - March 2022 $963.00 55315 01/01/2022 Facilities - City Hall Elevator Jan - March 2022 $102.00 55316 01/01/2022 Facilities - BBF Snack Shack Jan - March 2022 $129.00 55318 01/01/2022 Facilities - Senior Center Jan - March 2022 $162.00 55319 01/01/2022 Facilities - Rec Area Jan - March 2022 $750.00 user: Vi Tran Pages: 6 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
55320 01/01/2022 Facilities - Creekside Park Jan - March 2022 $261.00 55321 01/01/2022 Facilities - Wilson Park Jan - March 2022 $243.00 55322 01/01/2022 Facilities - City Hall Jan - March 2021 $582.00 55323 01/01/2022 Facilities - Service Center Jan - March 2022 $813.00 55977 01/01/2022 Facilities - BBF Jan - March 2022 $261.00 55978 01/01/2022 Facilities - BBF Kiosk Jan - March 2022 $240.00 56002 01/01/2022 Facilities - BBF Cafe Jan - March 2022 $384.00 56253 01/01/2022 Facilities - Sports Center Jan - March 2022 $702.00 56238 01/01/2022 Facilities - BBF Retreat Jan - March 2022 $240.00 33258 12/17/2021 Open Accounts Payable STATEWIDE TRAFFIC SAFETY AND SIGNS
$1,779.95
Invoice Date Description Amount
05035639 11/04/2021 Streets - Aquaphalt 4.0 Bucket $1,201.82 05036012 12/14/2021 Streets - Aquaphalt Shock Absorbing Tool $578.13 33259 12/17/2021 Open Accounts Payable SUNNYVALE FORD $1,288.66 Invoice Date Description Amount
196885 11/08/2021 Fleet - Kit H1 HV $644.33
196976 11/10/2021 Fleet - Kit H1 HV $644.33
33260 12/17/2021 Open Accounts Payable TENJI INC $1,835.89 Invoice Date Description Amount
3428 11/30/2021 Facilities - Library Oct 2021 Aquarium Maintenance $1,835.89 33261 12/17/2021 Open Accounts Payable THE HARTFORD $11,409.39 Invoice Date Description Amount
656341095774 12/14/2021 December 2021 Life and AD&D Benefit $11,203.20 756341141074 12/14/2021 December 2021 $206.19
33262 12/17/2021 Open Accounts Payable VALLEY OIL COMPANY $15,392.53 Invoice Date Description Amount
95095 12/09/2021 Fleet - Fuel $15,392.53
33263 12/17/2021 Open Accounts Payable Vision Service Plan (CA) $210.76 Invoice Date Description Amount
813734754 11/19/2021 December 2021 Vision Benefit $210.76 33264 12/17/2021 Open Accounts Payable Vision Service Plan (CA) $2,973.88 Invoice Date Description Amount
813734747 11/19/2021 December 2021 Vision Benefit $2,973.88 33265 12/17/2021 Open Accounts Payable Vision Service Plan (CA) $882.36 Invoice Date Description Amount
813771736 11/24/2021 December 2021 Vision Benefit $882.36 33266 12/17/2021 Open Accounts Payable WOWzy Creation Corp. dba First Place
$66.50
Invoice Date Description Amount
95135 11/15/2021 Name plates for Ayano Hattori, Ray Joseph & Birgit Werner
$66.50
Type EFT Totals: 46 Transactions $1,011,872.62
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 28 $1,774,591.95 $0.00
user: Vi Tran Pages: 7 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021
ATTACHMENT E
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 28 $1,774,591.95 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 46 $1,011,872.62 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 46 $1,011,872.62 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 74 $2,786,464.57 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 74 $2,786,464.57 $0.00
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount Open 28 $1,774,591.95 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 28 $1,774,591.95 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 46 $1,011,872.62 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 46 $1,011,872.62 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 74 $2,786,464.57 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 74 $2,786,464.57 $0.00
user: Vi Tran Pages: 8 of 8 Tuesday, December 21, 2021
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 12/11/2021 - To Payment Date: 12/17/2021 December 21, 2021
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Invoice
11879
City of Cupertino 02/05/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
02/05/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Database Subscription 1 $197.66 $197.66
I Love Cupertino Project
Website Hosting 1 $154.55 $154.55
I Love Cupertino Project
Website Maintenance 12 $150.00 $1,800.00
Invoice: $2,152.21
Balance: $2,152.21
$2152.21
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 02/05/2020
Invoice #: 11879
Date: 02/05/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
11755
City of Cupertino 01/03/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
01/03/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Database Subscription 1 $197.66 $197.66
I Love Cupertino Project
Website Hosting 1 $154.55 $154.55
I Love Cupertino Project
Website Maintenance 10 $150.00 $1,500.00
Invoice: $1,852.21
Balance: $1,852.21
$1852.21
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 01/03/2020
Invoice #: 11755
Date: 01/03/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
11930
City of Cupertino 03/02/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
03/02/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Database Subscription 1 $197.66 $197.66
I Love Cupertino Project
Website Hosting 1 $154.55 $154.55
I Love Cupertino Project
Website Maintenance 15 $150.00 $2,250.00
Invoice: $2,602.21
Balance: $2,602.21
$2602.21
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 03/02/2020
Invoice #: 11930
Date: 03/02/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
11981
City of Cupertino 04/01/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
04/01/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Database Subscription 1 $197.66 $197.66
I Love Cupertino Project
Website Hosting 1 $154.55 $154.55
I Love Cupertino Project
Website Maintenance 10 $150.00 $1,500.00
Invoice: $1,852.21
Balance: $1,852.21
$1852.21
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 04/01/2020
Invoice #: 11981
Date: 04/01/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
12094
City of Cupertino 05/04/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
05/04/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Database Subscription 1 $197.66 $197.66
I Love Cupertino Project
Website Hosting 1 $154.55 $154.55
I Love Cupertino Project
Website Maintenance 10 $150.00 $1,500.00
Invoice: $1,852.21
Balance: $1,852.21
$1852.21
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 05/04/2020
Invoice #: 12094
Date: 05/04/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
12129
City of Cupertino 06/05/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
06/05/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Database Subscription 1 $197.66 $197.66
I Love Cupertino Project
Website Hosting 1 $154.55 $154.55
I Love Cupertino Project
Website Maintenance 10 $150.00 $1,500.00
Invoice: $1,852.21
Balance: $1,852.21
$1852.21
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 06/05/2020
Invoice #: 12129
Date: 06/05/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
12492
City of Cupertino 12/13/2020
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
12/13/2020
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Membee Complete Subscription - Website & Database 6 $352.00 $2,112.00
Invoice: $2,112.00
Balance: $2,112.00
$2112.00
City of Cupertino
Angela Tsui
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 12/13/2020
Invoice #: 12492
Date: 12/13/2020
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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Invoice
12806
City of Cupertino 06/04/2021
Kristina Alfaro
10300 Torre Ave
Cupertino CA 95014
06/04/2021
Date:
Invoice #:
Due:
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
Phone: (408) 252-7054
Fax: (408) 252-0638
Website: https://www.cupertino-chamber.org
Email: [email protected]
Description Quantity Rate Amount
I Love Cupertino Project
Membee Complete Subscription - Website & Database 6 $352.00 $2,112.00
Invoice: $2,112.00
Balance: $2,112.00
$2112.00
City of Cupertino
Kristina Alfaro
10300 Torre Ave
Cupertino CA 95014
Amount Due:
Due: 06/04/2021
Invoice #: 12806
Date: 06/04/2021
Cupertino Chamber of Commerce
20455 Silverado Avenue
Cupertino CA 95014-4439
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CITY OF CUPERTINO
Agenda Item
22-11101 Agenda Date: 6/21/2022
Agenda #: 20.
Subject: Update on the Status of the Research from the City Council Subcommittee Meetings for the Cupertino Historical Society
Receive an update on the status of the research from the City Council subcommittee meetings for the Cupertino Historical Society and provide direction on next steps Presenter: Rachelle Sander, Assistant Director of Parks and Recreation CITY OF CUPERTINO Page 1 of 1 Printed on 6/14/2022
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CITY COUNCIL STAFF REPORT
Meeting: June 21, 2022
Subject
Update on the Status of the Research from the City Council Subcommittee Meetings for the Cupertino Historical Society
Recommended Action
Receive an update on the status of the research from the City Council subcommittee meetings for the Cupertino Historical Society and provide direction on next steps.
Discussion
Background
On July 6, 1992, Council authorized execution of the original tenant agreement with the Cupertino Historical Society at the Quinlan Community Center. The agreement was later renewed in 1994 and 1996 (Attachment A).
The Cupertino Historical Society has been awarded funding through the Community Funding Grant Program since 2015. As part of the Fiscal Year 2019-2020 budget approval process at the June 18, 2019 City Council meeting, Council unanimously approved to designate an annual amount of $20,000 as a base (or line) item for the Cupertino Historical Society. These funds are to be designated in the Community Funding Grant Program budget as their own line item.
Below is a breakdown of the Historical Society’s previously awarded funds through the Community Funding Grant Program:
2015 - $10,000
2016 - $15,000
2017 - $15,000
2018 - $15,000
2019 - $20,000 (individual budget line item)
2020 - $20,000 (individual budget line item)
2021 - $20,000 (one time allocation)
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At their December 1, 2020 meeting, City Council reviewed the Community Funding Grant Policy and requested to add funding of the Historical Society as a future agenda item for discussion. Prior to this upcoming fiscal year FY 2022-23, the Historical Society was required to submit a grant application outlining how they anticipate spending grant funds, as well as a financial report at the end of each fiscal year detailing how funds were used.
At the June 4, 2021 City Council Special Meeting, Council voted to form an ad hoc Council Subcommittee comprised of Councilmembers Moore and Wei to discuss with the Historical Society. The Subcommittee was directed to evaluate 1.) the purpose for the monetary allocation of an ongoing budget line item of $20,000; 2.) acceptance of Council Subcommittee members ongoing attendance at monthly board meetings at the beginning of the calendar year; and 3.) the future direction of the Stocklmeir and Snyder‐ Hammond House properties. and Council directed staff to return to the full City Council for further consideration at a future study session.
On March 8, 2022, staff met with the Council Subcommittee and was given guidance to research specific items and bring an update to City Council. Staff has compiled a comparative analysis of other Santa Clara County Historical Society relationships with other cities (Attachment B), prepared a historical funding report on how the Historical Society has used their funds during FY 2017-21 and the proposed use of the FY 2022-23 possible funding (Attachment C), and will provide clarification on funding received from a budget line item versus the Community Funding Grant process.
The difference between funding received as a budget line item versus funding through the Community Funding Grant process is mostly how the funds can be spent. To receive funding through the Community Funding Grant process, the Historical Society would need to meet the following eligibility criteria from the Community Funding Policy (Attachment D):
- Be made or sponsored by a 501(c)(3) non- profit organization with experienced members capable of implementing and managing the program/project/event. - Identify how the funds will be used to benefit the Cupertino community. - Be awarded only one per project.
- For specific needs, not ongoing, operational costs.
- Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.
- Be complete and submitted by the application deadline.
A budget line item allows the Historical Society to receive the funds after City Council budget approval and spend the funds without the Community Funding Grant eligibility criteria.
Sustainability Impact
No sustainability impact.
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Fiscal Impact
If Council approves to continue allocating funding to the Cupertino Historical Society, this will be included as a budget adjustment to the Final Budget for FY 2022-23. _____________________________________
Prepared by: Rachelle Sander, Assistant Director of Parks and Recreation Jessica Javier, Administrative Assistant
Reviewed by: Joanne Magrini, Director of Parks and Recreation Approved for Submission by: Jim Throop, City Manager
Attachments:
A – 1992-1996 Resolutions and Tenant Agreements
B – Comparative Analysis – Santa Clara County Historical Society Relationships C – Historical Funding Report (FY 2017-21) and Proposed FY 2022-23 D – Community Funding Grant Policy
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RESOLUTION NO. 8705
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO AUTHORIZING EXECUTION OF TENANT
AGREEMENT WITH CUPERTINO HISTORICAL SOCIETY AT
QUINLAN COMMUNITY CENTER
WHEREAS, there has been presented to the City Council a tenant agreement between the City of Cupertino and the Cupertino Historical Society setting forth the terms and conditions for use of museum space at Quinlan Community Center; and WHEREAS, said agreement has been reviewed and approved by the Director of Parks and Recreation and the City Attorney;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino hereby approves the aforementioned tenant agreement and authorizes the City Manager and the City Clerk to execute said agreement on behalf of the City of Cupertino.
PASSED AND ADOPTED at a
regular meeting ofthe City Council ofthe City of
Cupertino this 6th day of July, 1992 by the following vote:
Vote Members of the ~ Council
AYES: Dean, Goldman, Szabo, Sorensen
NOES: None
ABSENT: Koppel
ABSTAIN: None
ATTEST: APPROVED:
s/ Dorothy Cornelius
City Clerk
s/ Laura1ee Sorensen
Mayor, City of Cupertino
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RESOLUTION NO. 9117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO AUTHORIZING RENEWAL OF TENANT
AGREEMENT FOR SPACE AT QUINLAN COMMUNITY CENTER
BETWEEN THE CITY OF CUPERTINO AND THE CUPERTINO
HISTORICAL SOCIETY
WHEREAS, there has been presented to the City Council a tenant agreement between the City of Cupertino and the Cupertino Historical Society providing for the lease of space at the Quinlan Community Center; and
WHEREAS, the terms, conditions and provisions of the agreement have been reviewed and approved by the City Attorney and the Director of Parks and Recreation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino hereby approves the aforementioned tenant agreement and authorizes the Mayor and City Clerk to execute said agreement on behalf ofthe City of Cupertino.
PASSED AND ADOPTED at a regular meeting ofthe City Council ofthe City of Cupertino this ~ day of . Inn<! , 1994 by the following vote:
MembersQÍ~ Council Gn:
AYES:
NOES:
ABSENT:
ABSTAIN:
Bautista, Burnett, Sorensen, Dean
None
Koppel
None
ATTEST: APPROVED:
181 Kim Marie Smith
City Clerk
181 Wallv Dean
Mayor, City ofCupertino
resoluti\ docres9117.
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TENANT AGREEMENT
FOR MUSEUM SPACE AT
QUINLAN COMMUNITY CENTER
This Tenant Agreement ("AGREEMENT") is made by and between the City of Cupertino CITY") and the Cupertino Historical Society ("TENANT").
The premises to be occupied by this AGREEMENT is a portion of what is commonly known as the "Quinlan Community Center", and more particularly described as 10185 N. Stelling Road, City of Cupertino, County of Santa Clara, State of California ("PREMISES"). The PREMISES consist of museum room and office within the Quinlan Community Center consisting of 1300 square feet, together with the non-exclusive use of hallways, restrooms, and outside parking facilities.
This AGREEMENT is entered for the purpose of making available the PREMISES owned by the CITY on the condition that the TENANT provides historical educational programs to the CITY and Cupertino community as set forth in the terms ofthis AGREEMENT.
CITY AND TENANT AGREE AS FOLLOWS:
I. TENANCY: The tenancy of the PREMISES shall commence on July 1, 1994 and end two years later, on June 30, 1996, at which time the agreement may be renegotiated after evaluation by the CITY.
2, UTILITIES. TELEPHONE. OFFICE EOUIPMENT: CITY shall be responsible for the payment of all utility bills applicable to the PREMISES including water, electrical services, garbage and janitorial services for said PREMISES. TENANT shall be responsible for its own telephone service and shall provide for its own office equipment and furnishings.
3. TAXES: TENANT shall be responsible for payment of any and all possessory interest property taxes.
4. MAINTENANCE: CITY shall be responsible for maintaining the PREMISES, including doorways, windows, sidewalks adjacent to said PREMISES and the interior of the PREMISES in good and sanitary order, condition and repair, normal wear and tear excepted, provided, however, that TENANT shall be responsible for damages caused by the negligence of its employees, invitees or guests.
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S. ALTERATIONS AND REPAIRS/ACCESS: TENANT shall not paint, paper, or make alterations to the PREMISES without prior written consent ITom the CITY. TENANT shall permit the CITY and its agents to enter into and upon the PREMISES at all reasonable times for purposes of inspecting the same or for the purpose of maintaining or repairing the PREMISES, Access to the PREMISES is limited to CITY employees or agents, TENANT employees or agents, and members ofthe public receiving services provided by TENANT.
6, HOURS OF OPERATION: TENANT shall determine its own hours of operation, provided that said hours are between 8:00 a.m. and 10:00 p.m. TENANT shall be responsible for securing the facility.
7. COMMON AREAS/PARKING: TENANT may utilize the hallways, restrooms, and parking facilities without additional rent; provided, however, that if TENANT wishes to utilize other areas of Quinlan Community Center for which CITY normally charges a user fee, TENANT shall be responsible for payment of said fee,
8. INSURANCE: TENANT shall maintain insurance as outlined in the insurance and indemnity requirements as set forth in Exhibit A, attached hereto and incorporated herein by this reference.
9. INDEMNIFICATION: CITY shall not be liable for any damage or injury to any employee, guest, or invitee, or to any property occurring within the PREMISES or within the common areas. TENANT agrees to hold CITY harmless ITom any claims for damages unless such damage is the proximate result of negligence or unlawful conduct ofCITY, its agents or employees.
10. ORDINANCES AND STATUTES: TENANT shall comply with Cupertino's Municipal Ordinances and all State and Federal Statutes and Ordinances now in force, or which may hereafter be in force pertaining to the use ofthe PREMISES.
II. SIGNAGE: The CITY shall provide signage designating facility and organizations utilizing the facility.
12. RETURN OF KEYS: Upon termination of this AGREEMENT, the keys to the PREMISES including all duplicated sets, are to be hand delivered to CITY's Parks and Recreation Director or an authorized representative,
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13. HOLDING OVER: Any holding over after the expiration of the AGREEMENT, with the written consent of the CITY, shall be construed as a month-onth to-tenancy in accordance with the terms of this AGREEMENT, until either party terminates the tenancy by giving the other party ninety (90) days written notice delivered by certified mail. 14, GROUNDS FOR TERMINATION: CITY retains the right to terminate this AGREEMENT upon any breach by TENANT, of any material term, provision, covenant or condition herein. CITY shall first provide TENANT written notice of any perceived breach of this AGREEMENT and TENANT shall have ten (10) days to correct or resolve said condition.
15. WAIVER: The failure of CITY to exercise any right hereunder shall not constitute waiver of such right.
16. ATTORNEYS' FEES: Iflegal action is commenced to enforce or to declare the effect of any provision of this AGREEMENT, the prevailing party shall be awarded attorneys' fees and costs incurred in such action.
17. TIME: Time is of the essence of this AGREEMENT.
18. EXHIBITS: All Exhibits hereto, specifically Exhibit A are incor¡Ìorated herein and made part ofthis AGREEMENT by this reference.
19. ADDITIONAL DUTIES OF TENANT: TENANT and CITY are entering into this AGREEMENT with goals of enhancing the quality of programs for the CITY and providing !\ll appropriate area for the conduct of some of TENANT'Songoing society activities. As such, both the CITY and TENANT agree to work together throughout the term of this AGREEMENT to try to develop a program of activities mutually beneficial to CITY and TENANT. a. It is the intent of the parties that the operation of the Cupertino Historical Museum shall be under the direction of the TENANT, subject to reasonable control by the CITY, and that any ambiguity arising from the foregoing provisions shall be resolved in the light ofthis paragraph. b. TENANT shall arrange for personnel as is required for the operation of the museum facility .
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c, The TENANT shall be permitted to sell promotional items within the confines of the display area.
d. The TENANT shall be responsible for the security of all artifacts displayed by the organization.
20. ENTIRE AGREEMENT: This AGREEMENT consisting of five (5) pages, constitutes the entire AGREEMENT and supersedes any prior agreement between the parties, TENANT has executed this AGREEMENT for the PREMISES in Quillian Community Center on this day of , 1994.
By
Cupertino Historical Society
CITY has executed this AGREEMENT for the PREMISES in Quinlan Community Center on this day of , 1994.
By
Donald D. Brown
City Manager
Attested By
Kim Smith
City Clerk
Approved as to form
Charles T. Kilian
City Attorney
Attachments:
Exhibit A - Insurance and Indemnity Requirements
June IS, 1994
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EXHIBIT A
INSURANCE AND INDEMNITY REQUIREMENTS
INDEMNITY: TENANT agrees to indemnifY and hold harmless the City of Cupertino, its officers, employees and elected officials, boards and commissions ITom all suits, actions, claims, causes of action, costs, demands, judgments and liens arising out of the TENANT'S performance under the AGREEMENT, including the TENANT'Sfailure to comply with or carry out any of the provisions of the AGREEMENT.
INSURANCE: TENANT shall take out prior to commencement of the performance ofthe terms of the AGREEMENT, pay for, and maintain until completion of the AGREEMENT, the following types of Policies. These Policies must cover at least the following, which are minimum coverages and limits.
I. COMPREHENSIVE GENERAL LIABILITY INSURANCE; including the following:
A. Premises Operations (including completed operations, ifthe exposure exits).
B. Broad Form Blanket Contractual,
C. Personal Injury coverages A, B and C.
1. All coverages must have a minimum of $1 ,000,000 combined single limit.
II. WORKERS COMPENSATION: TENANT shall provide CITY with a copy of
TENANT'S Workers Compensation coverage.
III. ENDORSEMENTS: On all required insurance the following endorsements must be a part of each policy.
A. The City of Cupertino, its officers and employees, and agents are to be additional insured.
B. Thirty (30) days notice of cancellation or reduction in coverage of any nature must be given to the City of Cupertino.
C. The insurance policies must be endorsed to show that they are primary, and any other valid and collectable insurance the City of Cupertino may have will be excess only.
D. All insurance policies must be approved by the City ofCupertino.
June IS. 1994
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TENANT AGREEMENT
FOR MUSEUM SPACE AT
QUINLAN COMMUNiTY CENTER
This Tenant Agreement ("AGREEMENT") is made by and between the City of Cupertino ("CITY") and the Cupertino Histcrical Society ("TENANT").
The premises to be occupied by this AGREEMENT is a portion of what is com1~only known as the "Quinlan Community Center", and more pmticularly described as 10185 N. Stelling Road, City of Cupertino, Cotmty of Sm1ta Clara, State of California ("PREMISES"). The PREMISES consist of museum room and office within the Quinlan Community Center consisting of 1300 square feet, together with the non-exclusive use of hallways, restrooms, and outside parking facilities.
This AGREEMENT is entered for the purpose of making available the PREMISES owned by the CITY on the conditiori that the TENANT provides historical educational programs to the CITY and Cupertino co nun unity as set forth in the te1ms of this AGREEMENT.
CITY AND TENANT AGREE AS FOLLOWS:
l. TENANCY: The knancy of the PREMISES shall commence on July 1, 1996 and end two years later, on June 30, 1998, at which time the agreement may be renegotiated after evaluation by the CITY.
2. .1lTILITIESJE_LEPHONEJ).FFICE..E.Qll.IfMEN: CITY shall be responsible for the payment of all utility bills c.pplicable to the PREMISES including water, electrical services, garbage and janitorial services for said PREMISES. TENANT shall be responsible for its own telephone service and shall provide for its own office equipment and furnishings.
3. I.AXES: TENANT shall be responsible for payment of any and all possesso1y interest property taxes.
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4. MAlli.TENA.N.CE: CITY shall be responsible for maintaining the PREMISES, including doo1ways, windows, sidewalks adjacent to said PREMISES and the interinr of the PREMISES in good and sanitary order, condition and repair, nonnal wear and tear excepted, provided, however, that TEN/\NT shall be responsible for damages caused by lhc negligence of its employees, invitees or guests.
5. Al.xERATIQNS...ANILRI~RS/.A.C..CESS: TENANT shall not paint, paper, or make alterations to the PREMISES without prior written consent from the CITY. TENANT shall permit the CITY and its agents to C"nter into and upon tl~e PREMISES at all reasonable times for purposes of inspecting the same or for the purpo!.-=0 of maintaining or repairing the PREMISES. Access to the PREMISES is limited to CITY employees or agents, TENANT employees or agents, and members of the public receiving services provided by TENANT
6. HQl.Ilts~: TENANT shall determine its own hours of operation, provided that said hours are between 8:00 a.m. and I 0:00 p.m. TENANT sha!l be responsible for securing the facility.
7. .c.QM~N..AREASL.fAR.Klli.G.: TENANT may utilize the hallways, restrooms, and parking facilities without additional rent; provided, hovvcver, that if TENANT wishes to utilize other areas of Quinlan Community Center for which CITY normally charges a user fee, TENANT shall be responsible for payment of said fee.
8. lNSlLilANCE: TENANT shall maintain msurancc as outlined in the insurance and indemnity requirements as set forth in Exhibit A, attached hereto and incorporated herein by this reference.
9. llillEMNJFICATION: CITY shall not be liable for any damage or injury to any employee, guc:'t., or invitee, or to any property occurring within the PREMISES or within the common areas. TENANT agrees to hold CITY harmless from any claims for damages tmless such damage is the proximate result of negligence or unlawful conduct of CITY, its agents or employees.
I 0. QLU!l.NANCES AND STATILTES: TENANT shall comply with Cupertino's Municipal Ordinances and all Stat~ and Federal Statutes and Ordinances now in force, or which may hereafter be in force pertaining to the use of the PREMISES.
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I
I
·.
11. filGNAGE: The CITY shall provide s1gnage designating facility and organizations utilizing the facility.
Upon te1111ination of this AGREEMENT, the keys to the
PREMISES including all duplicated sets, arc to be hand delivered to CITY's Parks and Recreation Director or ml authorized representative.
13. HO.LDING OVER: Any holding over after the expiration of the AGREEMENT, with the v.rritten consent of the CITY, shall be construed as a month-to-month tenancy !n accordance with the terms of this AGREEMENT, until either party tem1inates the tenancy by giving the oth~r party ninety (90) days written notice delivered by certified mail.
J 4. GROUNDS FOB. TERMINAIIQN: CITY retains th~ right to terminate this AGREEM.ENT upon any breach by ·r·ENANT, of any material term, provision, covenant or condition herein. CITY shall first provide TENANT written notice of any perceived breach of this AGREEMENT and TENANT shall have ten (10) days to coJTect or resolve said condition.
15. .wAI.YER: The fail me of CITY to exercise any right hereunder shall not constitute waiver of such right.
16. .ATIQ_~~.E..ES: If legal action is commenced to enforce or to declare the effect of any provi!>ion of this AGREEMENT, the prevailing party shall be awanled attorneys' fees and costs in~urred in such action.
17. TI.ME: Time is of the essence of this AGREEMENT.
18. ElUllillIS: All Exhibits hereto, specifically Exhibit A are incorporated herein and made part of this AGREEMENT by this reference
19. ADDITlO~.AL._DllTlEs__.0__E_.TENANT: TENANT and CITY arc entering into this AGREEMENT with goals of enhancing the quality of programs for the CITY ru1d providing an appropriate area for the conduct of some of TENA!'lT'S ongoing society activities. As such, both the CITY and TENANT agree to work together throughout the term of this AGREEMENT to try to develop a program of activities mutually beneficial to CITY and TENANT. 3 1280
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a. It is the intent of the parties that the operation of the Cupertino Historical Museum shall bt.~ under the direction of the TENANT, subject to reas0mble control by the CITY, and that any ambiguity arising from the foregoing provisions shall be resolved in the light of this paragraph. b. TENANT shall arrange for personnel as is required for the operation of the musetm1 facility.
c. The TENANT shall be permitted to sell promotional items within the confines of the display area.
d. The TENANT sHall be responsible for the security of all artifacts displayed by the org,H1ization.
20. ENTIRE AGREEMENT: This AGREEMENT consisting of five (5) pages, constitutes the entire AGREEMENT <md supersedes any prior agreement between the parties.
TENANT has executed this AGREEMENT for the PREMISES in Quinlan Conununity Center on this __d_/ ,<, t day of -·:'>-( e 1 1 e~ , 1996.
CITY has executed this AGREEMENT for the PREMISES in Quinlan Community Center on this __ '?. 'tic. day of (/Lv4& , 1996. . I
Attested By
A ttachmcnts:
Kim Smith
City Clerk
By
Approved as to fo~~ Charles T. Kil'an
City Attorney
Exhibit A - Insurance and Indemnity Requirements
6/12196
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" ~.
·,.
~ '
EXlllillI.A
INSURANCE AND INDEMNITY REQUIREMENTS
INDEMNITY: TENANT agrees to indemnify mid llOlcl harmless the City of Cupertino, its officers, employees and elccrcd officials, boards and com1Dissions from all suits, actions, claims, causes of action, costs, demands, judgments m1d liens arising out of the TENANT'S perfonnance under the AGREEMENT, including the TENANT'S failure tc comply with or carry out any of the provisions of the AGREEMENT.
!Ni.~: TENANT shall take out prior to commencement of the performance of the terms of the AGREEMENT, pay for, and maintain until completion of the AGREEMENT, the following types of Policies. These Policies must cover at least the following, which are minlmwn coverages and limits.
I. .COMPREHENSIVE G.EJ~Hi.:RAL llAJULITY.....JrjfilJRM:iCE; including the following:
A. Premises Operations (including completed operations, if the exposure exits).
B. Broad Fom1 Blanket Contractual.
C. Personal lqjury coverages A, Band C.
1. All coverages must have a minimum of $1,000,000 combined single lir.1it.
II. .W.O_RKERS COMPENSA..TIQN: TENANT shall provide CITY with a copy of TENANT'S Workers Compensation coverage.
III. .ENDORSEM.ENIS: On all required insurance the following endorsements must be a part of each policy.
A. The City of Cupertino, its officers and employees, and agents arc to be additional insured.
B. Thirty (30) days notice of cancellation or reduction in coverage of any nature must be given to the City of Cupertino.
C. The insurance policies must be endNsed to show that ·they are primary, <md any other valid and collectable insurance the City of Cupertino may have will be excess only.
D. All insurance policies must be approved by the City of Cupertino. 11/12/%
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City Cupertino Palo Alto San Jose Campbell Los Altos Los Gatos Morgan Hill Gilroy Mountain View Saratoga Sunnyvale Museum Cupertino Historical Society and Museum Palo Alto Junior Museum & Zoom History San Jose (incl. History Park, Fallon House, Peralta Adobe) Campbell Historical Museum & Ainsley House Los Altos History Museum New Museum of Los Gatos Morgan Hill Historical Society and Villa Mira Monte Gilroy Museum Rengstorff House Saratoga History Foundation & Museum Heritage Park & Museum Annual Budget $95,000 $3,000,000 $1,457,000 $344,681 $773,346 $476,000 $50,000 $29,000 $3,800 $50,000 $80,000 to $120,000 Financial Support from the City $20,000 $1,500,000 $825,000 $344,681 $65,000 $20,000+ $20,000 $2,200 $0 $0 $0 Percent of Budget 21% 50% 58% 100% 8% 4% 40% 7.50% 0 0 0 Staff Supported by the City 0 All Staff 18 Full‐Time 0 1.75 Full‐Time with Benefits .11 Part‐Time Partial 0 No Staff 0 No Staff 0 0 Other support from the City
1,000 sq ft Gallery Space (total waived based on similar sq ft rentablespace at Quinlan = $67,980 )Facility MaintenanceFree Quinlan room rentals for historial society events, meetings, etc. (total fees waived for calendar year 2019 = $2,405 )
Owned and operated bythe City
Operating agreement: City assetsmanaged by History San JoseCity uses some capital improvementproject funding as needed Museum operationsSuppliesUtilitiesCommunicationsCollections storage Archival suppliesExhibit expensesGardening suppliesBooksProfessional duesIT support and monitoring Facility owned and
opperated by the City12,000 sq ft of facilitiesFull site one acre 10,800 sq ft facilityFacility maintenance
Facility MaintainanceComputer, copier, and IT support
Volunteers are City of GIlroy volunteersPays for HR onboarding of museum volunteers Historical society has a lease to operate the museumBathroom janitoral is provided by City Facility 3,332 sq ft facility
Offsite 240 sq ft
storage unitFacility Maintenance
Land owner (City)Facility owner (HistoricalSociety)
Cities contacted multiple times with no repsonse: Santa Clara, Milpitas Palo Alto Museum Palo Alto Museum not yet open. The Palo Alto Museum, a nonprofit organization, established a public‐ private partnership with the City of Palo Alto to transform the Roth Building as a home for the Palo Alto Museum. The Museum will be the permanent home of the City of Palo Alto Archives. It will feature interactive exhibits, hands‐on activities, thought‐provoking programs and be a central resource for local history and research. Sustainability best practice will underlie the renovation of theRoth Building into a modern museum while preserving its historic features. Community spaces will include meeting rooms, a small café, a gift shop, and lounge.
Historical Society Support Across Cities in Santa Clara County City/Historical Society partnership:
> Festival open houses> Quarterly preschool events and crafts > Museum open with booth or activities during city events and festivals > Exhibits in the Baer Blacksmith Shop at McClellan Ranch Preserve > Working on reinstating guided history walks at McClellan Ranch Preserve.Historical Society Offerings to the Cupertino Community:
> Collection of more than 5,000 artifacts representing Cupertino> Local Historians> Three to five museum exhibits annually > An archive available for historical research, dissemination, andpublication> Conservation expertise and managed care of the historical collection> Programming and exhibits ‐ Quinlan Community Center ‐ Cupertino Library ‐ Cupertino Schools (traveling trunk program)> Avenue through which the community can highlight and celebrate various ethnic, religious, and international communities that representcontemporary Cupertino> Volunteer and paid staff who provide scholarly support to authors,researchers, and community members > Volunteer and internship opportunities
‐ High School and College students ‐ local civic organizations>Partnerships with local organizations ‐ Cupertino Schools ‐ Walk/Bike Cupertino ‐ Cupertino Chamber ‐ Rotary Cupertino ‐ Eagle Scout Capstone Projects> Quarterly ‐ newsletter ‐ speaker series ‐ film screenings ‐ book signings> Intergenerational learning opportunities and areas of engagement> Day trips to museums and areas of historical interest > Themed Reading Groups
Notes/Comments
Has a formal relationship
with a Friend group who in
addition to funding about$200k in programming peryear recently funded the a$25m rebuilding of theirfacility.
Other sources of History San Joserevenue:> HSJ's Education Programs> Event Use Fees> Membership Program> Individual, Corporate, FoundationDonations> GrantsThroughout the years, History San Josehas invested millions of dollars from County grants and other sources tomaintain the City's structures within History Park and the Gonzales PeraltaAdobe & Carmel & Thomas FallonHouse.
Fluctuating additional support providedby the Campbell Museum Foundation. A non‐profit support organization. The
Foundation helps to fund preservation,exhibits, and educational programs tooffset operational expenses of the City.
Director and staff are
volunteersThe Historical Society israising funds to build an extension to the currentmuseum building. The City is
not contributing to this.
The Town charges the museum$2,000 per month for rent.DuringCovid they have forgiven the rent.Rent to resume in July 2022.
The Town charges the museum$2,000 per month for rent.
Museum is lobbying to renegotiatethe rent. The museum applies for a competitive grant each year thatranges from $7,500 to $10,000 whichthey usually receive for restricted funding.
The City of Morgan Hill has $2M in Villa Mira Monte improvements budgeted in the 5‐year CIP.
The City also allocated one‐time funds of $206,000 in 2017 (park improvement and maintenance funds) for paint, security cameras, and miscellaneous maintenance projects.Villa Mira Monte is a 2.5‐acre site with two historical buildings. Themain house, referred to as the Hiram Morgan Hill House, was built in 1884 and is used as an event venue with upstairs storage for the Historical Society. A second building that was built in 1911 and brought onto the site, is used as the Morgan Hill Museum. The site was entered into the National Registry of Historic Landmarks in 1978 and the Morgan Hill Historical Society took title of the property in 1993 underan Owner Participation Agreement with the City. The covenants, conditions, restrictions, and easements dictate that the site must bemaintained as a public educational and recreational park and will revert to the City’s ownership if that purpose is not fulfilled. In 2017, the City entered into partnership with the Historical Society to preserve the siteand support the operation as a park facility.The Morgan Hill Historical Society began in 1971 as a 501(c)(3) corporation and has devoted its resources to site preservation, maintenance, and operation. The organization has no paid staff and relies exclusively on volunteers to support its board and operations.
In 2017, the Morgan Hill Historical Society entered into a memorandumof understanding with the City of Morgan Hill where the Historical Society committed to operate and maintain Villa Mira Monte as acommunity resource in exchange for City funding (a minimum of$20,000 per year), marketing, and limited administrative functions.
Since then, the City of Morgan Hill has provided funds for site maintenance and improvements.TLDR: The Historical Society owns the property, but ownership reverts to the City should the Society become insolvent. The Historical Society is fully responsible for management of the Villa Mira Monte Historical site.
> Other museum janitorial is the responsibility of the
museum staff and volunteers> Historical Society is responsible for recruiting volunteers> Museum volunteers are managed by Historical Society staff.The Gilroy Museum was operated by part‐time City staff until 2009. City of Gilroy volunteers under thesupervision of the Gilroy Historical Society kept the Museum doors open for the next ten years on alimited basis while the Gilroy Historical Society raiseda fund large enough to support a part time manager.
The City of Gilroy then signed a lease with the Gilroy
Historical Society to operate the Museum, and a part‐time (25 hours/week) Museum Manager was hired in March 2020.
The City grants use of theproperty for housing themuseum exhibit, holding specialevents/programming, boardmeetings, and storing inventory.Friends of the "R" House is the non‐profit organization thatconducts activities, such as educational events andcommunity outreach to promotethe awareness of RengstorffHouse, the Rengstorff Family,and the history of Mountain View. The Friends purchase
items, accept donations, and
deaccession items, for use at the
House.City requires insurance that
costs approximately $2000/yr.
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Year and Amount Category Description Amount
Professional Services
Design and Printing of Historical Sites
Brochure $4,200.00
Professional Services Insurance for Snyder-Hammond House $4,100.00 Professional Services Collections Storage and Care $2,200.00 Other Newsletters and Other Printed Materials $1,700.00 Materials/Equipment Exhibit and Programming Supplies $2,800.00 $15,000.00
Admin/Staff Admin/Staff $5,920.00
Materials/Equipment
All printing for society, newsletters and
other printed materials, signage, exhibit
needs, etc. $6,250.00
Entertainment
Musicians Exhibit Opening + Paul &
Eddie's Event $820
Room Rental Room Rental $1,400
Other
Insurance for Snyder-Hammond House;
Misc Office Expenses (telephone and
internet) $5,610
20,000
Admin/Staff Admin/Staff $1,000
Materials/Equipment
Upgraded internet for hosting the
Boglione Collection + 24 hour
survellience of the Apple-1, exhibit
opening rentals, security cameras, ear
phones, paint, plexiglass, bulletproof
plexi, computer contractor, zoom,
website upgrade $9,000
Other Professional Services
Collections Care, Storage and SnyderHammond House Upkeep $8,000 Other
Brochure, Newsletter, and other Didactic
Material Printing $2,000
$20,000
Admin/Staff Admin/Staff $2,000
Other Professional Services Collections Storage and Care $4,800 Other Professional Services
Insurance for Snyder-Hammond and
Misc. Upkeep $6,500.00
Other Professional Services
Misc. Office Expenses, upgraded web
security, zoom, computer contractor for
at-home work expenses due to COVID, all
printing and marketing. $6,700
$20,000
Admin/Staff
$2500 for Executive Director Expenses
and $2500 for part-time Collections $5,000
Other Professional Services Collections Storage and Care $4,800 Other
Brochure, Newsletter, and other Didactic
Material Printing $3,700
Other Professional Services
Insurance for Snyder-Hammond and
Misc. Upkeep $6,500.00
$20,000
Admin/Staff Health Insurance for Executive Director $12,000 Other Professional Services
Misc Office Expenses--Newsletters,
Phone and Internet expenses, postage,
all signage and didactic materials $5,000
Other Professional Services
Charter Bus for 55 passengers for
historical "field trips to various Bay Area
locations of historical interest at
$2000/trip $8,000
Other
Catering, Marketing and PR Budget, and
Additional resources for setting up
Community Action Committee to reach
key members of the Chinese, Tiwanese,
and Indo-American Communities for
CHSM Community Action Committees $4,000
Materials/Equipment
iPad (2-3) + tripod, portable lighting,
digital tape recorder, misc supplies for
"Chinese in Cupertino" oral history
research project to be conducted in
partnership with the Chinese Historical
Society of America. $6,500
Materials/Equipment Exhibit and Programming Supplies $5,000.00 Total (including $20,000 from Above): $60,500
What we could do with more
funding in 2022-2023
(Continued)
CUPERTINO HISTORICAL SOCIETY + MUSEUM FUNDING REPORT 2017-2022 and proposed 2023 TOTAL
TOTAL
TOTAL
TOTAL
FY2022-2023, Line Item: $20,000
(Proposed)
TOTAL
FY2020-2021, Line Item: $20,000
FY2017-2018,
Community Funding: $15,000
FY2018-2019,
Community Funding: $15,000
FY2019-2020,
Community Funding: $20,000
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Fiscal Policies – Community Funding Grant Policy
PURPOSE
The City of Cupertino currently provides funding to local non-profit organizations in the areas of social services, fine arts and other programs for the general public. The policy provides a framework for the City's Community Funding Grant Program and guides the administration of the program and decision-making process. It also provides guidance on key aspects of the City's Community Funding Grant Program processes including: Eligibility, Evaluation Criteria, Restrictions/Guidelines, and Procedure.
SCOPE
All requests for funding must comply with this policy.
POLICY
The City has established the Community Funding Grant Program, subject to availability of funds, with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall not exceed $20,00 per applicant, per year. City Council will determine the organizations to be awarded funds through the Community Funding Grant Program. City Staff shall review applications for completeness and review the qualifications and accuracy based upon the eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all applications in the event staff identifies a potential conflict of interest or the appearance of a conflict of interest. Submission of an application in no way obligates the City to award a grant and the City reserves the right to reject any or all applications, for any reason, at any time.
Eligibility
To receive consideration for a Community Funding Grant, grant requests must:
• Be made or sponsored by a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. • Identify how the funds will be used to benefit the Cupertino community. • Be awarded only once per project
• For specific needs, not ongoing, operational costs.
• Have more than 75% of the requested funds allocated for direct service costs versus administrative costs.
• Be complete and submitted by the application deadline.
Evaluation Criteria
• Impact on and benefit to the Cupertino community
• Community need for the program/project/event
• Alignment with City mission and values
• Uniqueness of the program/project/event
• Qualifications and experience of the organization and its members • Reasonable cost
• Demonstrated effort to secure funding from other sources and/or establishing 1285 CC 06-21-22
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partnerships with other community or city organizations • Clarity, completeness, and accuracy of grant application • Past performance and compliance with requirements if a recurring applicant Applications will be sorted into two categories:
• New applicants
• Past recipients
Applications in each category will be evaluated using a tiered structure based on the dollar amount requested for award as follows:
• < $999.99
• $1,000.00 - $4,999.99
• $5,000.00 – $9,999.99
• $10,000.00 - $20,000.00
Restrictions/Guidelines
• An organization that is applying for multiple grants shall only submit one application. • Proceeds generated from the funded activity may only be used for the conducted activity. • If requested, recipients must provide full financial statements for the organization. • Admission to or participation in the event must be "free of charge" for Cupertino residents unless stated in the application and approved by Parks & Recreation Commission.
• If an applicant makes a grant request directly to a member of the City Council, whether individually or as a group, the Council shall refer the applicant to the Parks and Recreation Department for a Grant application to be reviewed in accordance with this policy.
• Grantrecipients shall acknowledge the City contribution in formal promotional materials and efforts related to the funded activity. Any use of the City logo must be approved by the City’s Communications Officer.
Procedure
1. Applicants submit timely and complete grant applications by February 1.
2. City Staff reviews application for completeness and compliance eligibility.
3. Applications will then be forwarded to the Parks and Recreation Commission to be evaluated and sorted into the tiered funding structure. All applicants will be notified and invited to attend the Parks and Recreation Commission Meeting where their applications will be discussed. This meeting typically takes place in Spring.
4. City Council will make the final decision on grant amounts for each applicant as part of the budget adoption which typically happens in June. All applicants will be notified and invited to attend the City Council Meeting where their applications will be discussed.
5. Grant recipients shall submit a written report to the Parks and Recreation Department to show proof that the grant funds have been spent in the manner and for the purposes stated on the application, including information about the number of persons servedand 1286 CC 06-21-22
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other results that benefit Cupertino.
o Due by the 15th business day of July following the Fiscal Year in which grant funds are disbursed.
o Failure to submit a written report by the July deadline could result in the loss of grant funding eligibility in the future.
o Applicants will be expected to reimburse the City any funding awarded and not used for their program/project/event.
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CITY OF CUPERTINO
Agenda Item
22-11047 Agenda Date: 6/21/2022
Agenda #: 21.
Subject: Consider conducting a first reading of an ordinance for amendments to Cupertino Municipal Code Chapter 2.80 and Sections 19.102.040, 19.148.030, 19.148.050, 19.148.060, and 19.148.090 to Adopt a Name Change for the Fine Arts Commission to the Arts and Culture Commission Conduct the first reading of Ordinance No. 22-2241: “An Ordinance of the City Council of the City of Cupertino Amending Cupertino Municipal Code Chapter 2.80 and Sections 19.102.040, 19.148.030, 19.148.050,
19.148.060, and 19.148.090 to adopt a name change for the Fine Arts Commission to the Arts and Culture Commission"
Presenter: Rachelle Sander, Assistant Director of Parks and Recreation CITY OF CUPERTINO Page 1 of 1 Printed on 6/14/2022
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CITY COUNCIL STAFF REPORT
June 21, 2022
Subject
Amendments to Cupertino Municipal Code Chapter 2.80 and Sections 19.102.040,
19.148.030, 19.148.050, 19.148.060, and 19.148.090 to Adopt a Name Change for the Fine Arts Commission to the Arts and Culture Commission
Recommended Action
Conduct the first reading of Ordinance No. _____, “An Ordinance of the City Council of the City of Cupertino Amending Cupertino Municipal Code Chapter 2.80 and Sections
19.102.040, 19.148.030, 19.148.050, 19.148.060, and 19.148.090 to adopt a name change for the Fine Arts Commission to the Arts and Culture Commission.” Background
The Fiscal Year 2021-2022 City Work Program has a work program item related to the Fine Arts Commission. Consider New Commissions and Committees with the objective of Fine Arts Name Change: Change the name of the Fine Arts Commission to broaden the reach of potential interest and align with commission goals.
At the January 24 Fine Arts Commission Meeting, Art Commission names were reviewed from 13 Santa Clara County cities (Attachment A). The commission put forward two options for the name change. Arts and Culture Commission as first choice and Culture, Visual, and Performing Arts Commission as the second.
At the March 28 Fine Arts Commission Meeting, staff presented a draft survey proposal for community outreach using the names commission put forward at their January 24 meeting. The draft survey proposal was discussed and approved with commission updates.
The Fine Arts Commission Name Change Survey was open for community input April 18 through May 13. The survey received 36 responses. Staff compiled the survey responses (Attachment B) for commission feedback and final recommendation to City Council.
At the May 23 Fine Arts Commission Meeting, staff presented the survey results. The community responses were 25% for Cultural, Visual, and Performing Arts Commission, 1289
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25% for Fine Arts Commission (No name change), and 50% for Arts and Culture Commission. The commission voted to bring forward Arts and Cultural Commission as the final name change recommendation to City Council.
Discussion
Staff prepared a blackline version (Attachment C) and a clean version (Attachment D) of the City of Cupertino amended Cupertino Municipal Code Chapter 2.80 and Sections
19.102.040, 19.148.030, 19.148.050, 19.148.060, and 19.148.090 to adopt a name change for the Fine Arts Commission to the Arts and Culture Commission.
Sustainability Impact
None
Fiscal Impact
None
_____________________________________
Prepared by: Rachelle Sander, Assistant Director of Parks and Recreation Reviewed by: Joanne Magrini, Director of Parks and Recreation Approved by: Dianne Thompson, Assistant City Manager
Attachments:
A – Santa Clara County Comparison
B – Outreach Survey Results for Fine Arts Name Change
C – Fine Arts Name Change Draft Ordinance – Blackline Version D – Fine Arts Name Change Draft Ordinance – Clean Version 1290
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City Commission Name
Cupertino Fine Arts Commission
Milpitas Arts Commission
Sunnyvale Arts Commission
Gilroy Arts and Culture Commission
Los Gatos Arts and Culture Commission
Morgan Hill Library, Culture, and Arts Commission
Mountain View Performing Arts Commission
Mountain View Visual Arts Commission
Palo Alto Public Art Commission
Los Altos Public Arts Commission
Town of Los Altos Hills Public Art Committee
Campbell No Arts Commission
Monte Sereno No Arts Commission
Santa Clara No Arts Commission
Saratoga No Arts Commission
Commission/Committee Names in Other Cities
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Fine Arts Name Change
Survey
SURVEY RESPONSE REPORT
17 April 2022 - 16 May 2022
PROJECT NAME:
Fine Arts Commission Name Change Survey
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SURVEY QUESTIONS
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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Q1 Please tell us about yourself. (Check all that apply) Q2 Which name do you believe best depicts a broadened reach for the Fine Arts Commission Name Change?
I am a Cupertino Resident I work in Cupertino I own a business in Cupertino I attend school in Cupertino None of the above Other (please specify)
Question options
10 20
30 27
6 1 1
4 18 (50.0%)
18 (50.0%)
9 (25.0%)
9 (25.0%)
9 (25.0%)
9 (25.0%)
Arts and Culture Commission Culture, Visual, and Performing Arts Commission Fine Arts Commission (No name change)
Question options
Mandatory Question (36 response(s))
Question type: Checkbox Question
Mandatory Question (36 response(s))
Question type: Radio Button Question
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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Q3 What style/s of art would you like to see more of in Cupertino? (Check all that apply) Visual Arts (i.e.: photography, sculpture, architecture) Performing Arts (i.e.: dance, music, theatre) Literary Arts (i.e.: poetry, essay writing) Digital Arts (i.e.: film, video) Experiential Art (i.e.: immersive, multisensory, olfactory, installation) Other (please specify) Question options
5 10
15 20
25 30
35 31
25 15
17 15
2 Mandatory Question (36 response(s))
Question type: Checkbox Question
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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Anonymous
4/18/2022 02:08 PM
Temporary and permanent murals, sculpture, trompe l'oeil Anonymous
4/18/2022 02:20 PM
Same examples as in question 3
Anonymous
4/18/2022 02:30 PM
Dance, lecture series (like we used to have at Flint center).
Anonymous
4/18/2022 02:37 PM
All of the examples listed sound appealing.
Anonymous
4/18/2022 02:44 PM
Photos: CA history, parks, Ansel Adams
Anonymous
4/18/2022 02:49 PM
Sculptures such as those at the Crossroads.
Anonymous
4/18/2022 02:59 PM
Out of the box thinking, aka Piet Hein Eek and BIG
Anonymous
4/18/2022 03:33 PM
I would like to see more dance and more immersive or interactive art in Cupertino. I would also like to see more photographic shows/collections on display.
Anonymous
4/18/2022 03:50 PM
Photography, sculpture, murals
Anonymous
4/18/2022 03:59 PM
Expansion of the fine arts displayed in the Library could extend to more programs in the performing arts sponsored by the Library as well as educational experiences such as discussions on films by leading experts. Thank you.
Anonymous
4/19/2022 08:57 AM
I’m particularly interested in live theatre performances and symphony performances.
Anonymous from many cultures, including Chinese and Indian Q4 Please specify examples of the style/s of art, selected in question three.
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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4/19/2022 04:28 PM
Anonymous
4/25/2022 03:19 PM
I think that Cupertino has, thus far, missed opportunities at the intersection of tech and art. It would be wonderful if there were more visual and performing arts events and activities in Cupertino. The Fine Arts Commission does a great job with the poet laureate program, but the other areas feel neglected. There is a huge opportunity missed in collaboration with local organizations like the Historical Society.
Anonymous
4/25/2022 06:22 PM
I would like to see the City or the Library District sponsor a Disability Film Festival Superfest Showcase (digital arts) in the new programming space in the library:
http://www.superfestfilm.com/showcases
Anonymous
4/26/2022 02:01 PM
Anything film.
Anonymous
4/27/2022 02:52 PM
Interactive art installations in public spaces and parks would be really great, especially something that both kids and adults can interact with.
Anonymous
4/27/2022 03:36 PM
Would be wonderful if new developments like The Rise could provide space for the public to experience large-scale
theater/music/dance/lectures/performances which would at least partially compensate for the loss of Flint Center for that purpose.
Anonymous
4/28/2022 12:51 PM
Art at Cupertino parks, Main Street, Library and City Hall, Major Streets, Post Office
Anonymous
4/28/2022 03:30 PM
Bharathanatyam
Anonymous
4/28/2022 07:33 PM
Poetry readings, photography exhibits, contests, stipends, artists studios for creating and teaching, field trips for performances and exhibits in the region, support for students and teachers, classes, etc. lidickman
4/28/2022 08:36 PM
Relevant public art
Anonymous
4/29/2022 07:04 PM
Classical and modern music. Orchestra. Art like teamLab borderless.
Foreign, hard to find digital arts.
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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Anonymous
4/30/2022 02:35 PM
f
Anonymous
5/02/2022 10:43 AM
I would like to encourage photography and sculpture contests. I would really enjoy to see how these young minds can make different forms of art. Being a writer myself, I would highly encourage literary arts and writing classes.
Anonymous
5/05/2022 03:58 PM
Films
Anonymous
5/10/2022 02:02 PM
Murals, Architectural Aesthetics, Painting Exhibits.
Anonymous
5/10/2022 02:09 PM
Duh
Anonymous
5/10/2022 02:30 PM
murals
Anonymous
5/10/2022 04:18 PM
More public art, more outdoor art, more sculpture, more multisensory elements, more art installations that can be interacted with Anonymous
5/10/2022 04:29 PM
literary art is good
Anonymous
5/10/2022 04:41 PM
Anything that facilitates the community expressing, experiencing or learning about different art forms.
Anonymous
5/11/2022 07:36 AM
Be supportive of and facilitate exhibits, productions and installations around town.
Anonymous
5/11/2022 03:06 PM
Would like to see more sculptures or modern art.
Anonymous
5/11/2022 07:11 PM
San Jose Walls/Guadalupe River art walk. Los angeles requires art on construction fencing (https://www.weho.org/community/arts-andculture/visual-arts/mural-program/art-on-construction-fence-program) so why doesn't Cupertino!!!
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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Anonymous
5/12/2022 07:14 AM
I liked the light wall in the library with the changing colors that you could turn…I thought that was neat.
Anonymous
4/18/2022 02:08 PM
City building, parks and buildings and scatted in unexpected places Anonymous
4/18/2022 02:20 PM
Parks, major landmarks or intersections, city hall, library, Quinlan, public squares, etc.
Anonymous
4/18/2022 02:30 PM
Need a new performing arts center to anchor and attract 1st rate entertainment.
Anonymous
4/18/2022 02:37 PM
Construction Fences - to beautify what is typically a visual blight.
Anonymous
4/18/2022 02:44 PM
City parks, especially Memorial Park, and neighborhood streets Anonymous
4/18/2022 02:49 PM
Main Street, The Rise, City Hall/Library, Arterial Gateways Anonymous
4/18/2022 02:59 PM
Lavish garden areas establishing a cohesive Cupertino.Each site beckons the guest to appreciate the current installation, activity, or therapy a well designed garden offers, motivating the guest to re-visit again and again.
Anonymous
4/18/2022 03:33 PM
Parks (Memorial Park?), libraries, the median on De Anza?, the square at the corner of De Anza and Stevens Creek
Anonymous
4/18/2022 03:50 PM
Blank walls of city-owned property.
Mandatory Question (35 response(s))
Question type: Essay Question
Q5 What locations in the City would you like the Commission to possibly explore for more public art in Cupertino?
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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Anonymous
4/18/2022 03:59 PM
Library
Anonymous
4/19/2022 08:57 AM
I really enjoyed the theatre at DeAnza College.
Anonymous
4/25/2022 03:19 PM
Valco, any public spaces--main street, blackberry farm--what about over by the golf course? What is the city doing with the land by the Stocklmeir house?
Anonymous
4/25/2022 06:22 PM
New library programming rooms and reception areas, sides of buildings (murals)--San José seems to be leading the way with mural creation (San José Walls https://sjwalls.com/about-pwsj), pop-up interactive spaces in public parks and at community festivals.
Anonymous
4/26/2022 02:01 PM
Near the Vallco Shopping Mall.
Anonymous
4/27/2022 02:52 PM
City hall plaza, Cali Mill plaza, and all public parks
Anonymous
4/27/2022 03:36 PM
See above: new developments (The Rise, the former Oaks) and also parks, and large walls on buildings such as grocery stores which could provide "canvas" for murals.
Anonymous
4/28/2022 12:51 PM
Along Stevens Creek and De Anza Blvd, 2 major roads in Cupertino Anonymous
4/28/2022 07:33 PM
Every corner. Make it ubiquitous so that no single work or commission has to carry the full weight of community approval. lidickman
4/28/2022 08:36 PM
All public spaces -- buildings and parks. Along major roads, too, perhaps including banners.
Anonymous
4/30/2022 02:35 PM
f
Anonymous
5/05/2022 03:58 PM
Memorial park.
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Anonymous
5/10/2022 02:09 PM
None. Leave it to private/charitable entities.
Anonymous
5/10/2022 04:18 PM
Streetscapes, medians, walkways, parks, civic sites
Anonymous
5/10/2022 04:29 PM
schools
Anonymous
5/10/2022 04:41 PM
Quinlan, Senior Center, etc
Anonymous
5/11/2022 03:06 PM
Would like to see art in the parks with playgrounds so that children can be exposed to the fine arts at an earlier age.
Anonymous
5/11/2022 07:11 PM
everywhere! if only we had a main street (not the fake retail one).
Require every retailer to have a (steven's creek??) street-facing wall painted with a large mural!!
Anonymous
5/12/2022 07:14 AM
Library/city hall makes sense to me.
Optional question (28 response(s), 8 skipped)
Question type: Essay Question
Fine Arts Name Change Survey : Survey Report for 17 April 2022 to 16 May 2022
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1 ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CUPERTINO MUNICIPAL CODE CHAPTER 2.80 AND SECTIONS
19.102.040, 19.148.030, 19.148.050, 19.148.060, AND 19.148.090 TO ADOPT A NAME
CHANGE FOR THE FINE ARTS COMMISSION TO THE ARTS AND CULTURE
COMMISSION
The City Council of the City of Cupertino finds that:
1. WHEREAS, the City Council assigned a Fiscal Year 2021-2022 City Work Program to change the name of the Fine Arts Commission to broaden the reach of potential interest and algin with the commission goals.
2. WHEREAS, at the January 24 Fine Arts Commission meeting, the Commission reviewed Art Commission names in 13 Santa Clara County cities and proposed two options for the name change.
3. WHEREAS, a Fine Arts Commission Name Change Survey was available for public input from April 18 to May 13.
4. WHEREAS, the Fine Arts Commission reviewed the survey responses on May 23 and recommended to City Council to consider and adopt a name change for the Fine Arts Commission to the Arts and Culture Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended as set forth in Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause, and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph, sub-paragraph, sentence, clause, and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, 1302
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Ordinance No. __________
unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions.
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action a commission name change would have no or only a de minimis effect on the environment.
The foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against the ordinance.
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Ordinance No. __________
INTRODUCED at a regular meeting of the Cupertino City Council on June 21, 2022 and ENACTED at a regular meeting of the Cupertino City Council on July 19, 2022 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
APPROVED AS TO FORM:
_______________________
Christopher D. Jensen, City Attorney
________________________
Date
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Attachment A – Page 1
Attachment A – Amending Cupertino Municipal Code chapter 2.80 and sections
19.102.040, 19.148.030, 19.148.050, 19.148.060, and 19.148.090 to adopt a name change for the Fine Arts Commission to the Arts and Culture Commission The sections of the Cupertino Municipal Code set forth below are amended or adopted as follows:
Text added to existing provisions is shown in bold double-underlined text (example) and text to be deleted in shown in strikethrough (example). Text in existing provisions is not amended or readopted by this Ordinance. Text in italics is explanatory and is not an amendment to the Code.
This ordinance amends several portions of the Municipal Code. For ease of review, the amendments advancing the primary objective are presented first followed by conforming amendments. There is a separate heading in bold italics for each portion of the Code being amended. Each portion is shown beginning on a separate page.
1. Chapter 2.80 of the Cupertino Municipal Code is amended to read as follows:
Chapter 2.80: Fine Arts and Culture Commission
2. Amendments to Section 2.80.010 concerning changes to the Commission’s name:
2.80.010 Established.
The Fine Arts and Culture Commission is established. The Fine Arts and Culture Commission shall consist of five members, none of whom shall be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. At least three members shall be City of Cupertino residents. Members of the Fine Arts and Culture Commission shall be appointed by the City Council. Membership will be drawn to represent the arts, citizens and business community on an approximately equal basis.
3. Amendment to Section 2.80.020 concerning changes to the Commission’s name:
2.80.020 Terms of Office.
A. Commissioners serve at the pleasure of the City Council. The term of office of the members of the Fine Arts and Culture Commission shall be for four years and shall end 1305
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Ordinance No. __________
Fine Arts Commission Name Change- Page 2
on January 30th of the year their term is due to expire. No commissioner shall serve more than two consecutive terms, except that a commissioner may serve more than two consecutive terms if he or she has been appointed to the Commission to fill an unexpired term of less than two years.
B. The appointment, reappointment and rules governing incumbent members of the Commission are governed by the Resolution of the Cupertino City Council which governs advisory bodies.
4. Amendments to Section 2.80.050 concerning changes to the Commission’s name:
2.80.050 Meetings–Quorum.
A. The Fine Arts and Culture Commission shall establish a regular place of meeting and rules of conduct thereof and shall hold at least one regular meeting every other month.
B. A majority of the Fine Arts and Culture Commission shall constitute a quorum for the purpose of transacting the business of the Commission.
5. Amendment to Section 2.80.080 concerning changes to the Commission’s name:
2.80.080 Powers and Functions.
A. The powers and functions of the Fine Arts and Culture Commission shall be to foster, encourage and assist the realization, preservation and advancement of fine arts and culture for the benefit of the citizens of Cupertino.
B. To fulfill their mission, the Commission may involve itself in the following activities:
1. Act as a catalyst for the promotion of fine arts and culture activities;
2. Keep current on potential fine arts and culture activities which would be available to the community;
3. Provide liaison between various fine arts and culture activities;
4. Provide a means for coordination for fine arts and culture groups or facilities which may exist within the community;
5. Maintain an inventory of facilities available for related fine arts and culture activities within the community;
6. Provide screening and/or review for fine arts and culture activities wishing to obtain city funds or utilize public facilities;
7. Provide information to the community relating to the arts;
8. Foster the development of public art within the community;
9. Be vigilant in exploring and advancing the range of fine arts and culture activities available to the community;
10. Enhance the interaction between arts and business;
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Ordinance No. __________
Fine Arts Commission Name Change- Page 3
11. Any other activity which may be deemed appropriate and necessary.
6. Amendment to Section 2.80.090 concerning changes to the Commission’s name:
2.80.090 Compensation–Expenses.
Members of the Fine Arts and Culture Commission shall serve without compensation.
Commissioners may be reimbursed for necessary expenses reasonably incurred by them while acting in their official capacity subject to the approval of the City Manager.
7. Amendment to Section 19.102.040 concerning changes to the Commission’s name:
19.102.040 Outdoor Lighting Requirements.
A. Submittal Requirements: Projects subject to outdoor lighting regulations must submit the following information:
1. A site plan indicating the location of all outdoor lighting fixtures.
2. A description of each lighting fixture. This description may include, but not be limited to, manufacturer’s catalog cuts and drawings (including sections if requested), lamp types, and lumen outputs.
3. Photometric plans, prepared, stamped and signed by a licensed professional engineer qualified in outdoor lighting, depicting the location of all outdoor lighting fixtures and building-mounted lighting fixtures and a maximum ten-foot by ten-foot grid of both the initial and maintained lighting levels on the site, including any impact on adjacent properties.
4. The project lighting plan shall indicate how lighting has been coordinated with any associated landscaping plan to prevent site planning conflicts.
5. Any other information the Director may determine is necessary to ensure that the proposed lighting is in compliance with the provisions of this Chapter.
6. Any of the above requirements may be waived by the Director of Community Development when determined to be unnecessary for determining compliance with the provisions of this Chapter.
B. Outdoor Lighting Standards
1. All outdoor lighting shall be fully shielded fixtures, directed downward to meet the particular need and away from adjacent properties and rights-of way to avoid light trespass, except:
a. Low-voltage Landscape Lighting: Low-voltage landscape lighting, such as that used to illuminate fountains, shrubbery, trees, and walkways, do not have to be shielded fixtures and may use uplighting, provided that they use no more than ten (10) watt incandescent bulb or LED equivalent, or a maximum of 150 lumens (whichever is less), and not directed toward the right-of-way.
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b. Architectural Features: Uplighting may be used to highlight special architectural features.
c. Public Art: Alternative lighting standards may be used to illuminate public art or serve as public art subject to the review and approval by the Fine Arts and Culture Commission.
d. Historic Lighting Fixtures: Lighting fixtures that are historic or that exhibit a historical period appearance, as determined by the Director of Community Development, need not be fully shielded.
e. String Lighting: String Lighting may be used in compliance with Section
19.102.040 (B) (12).
2. Illumination Levels
a. No exterior light, combination of exterior lights, or activity shall cast light exceeding zero point one (0.1) foot-candle onto an adjacent or nearby property, with the illumination level measured at the property line between the lot on which the light is located and the adjacent lot, at the point nearest to the light source, except if two adjacent properties are non-residential, or function as a shopping center, and agree to coordinate lighting.
b. No direct off-site glare from a light source shall be visible above three feet at a public right-of-way.
c. The maximum light intensity on a site shall not exceed a maintained value of ten foot-candles, when measured at finished grade.
d. Parking lots, sidewalks and other areas accessible to pedestrians and automobiles on properties with four or more units, mixed-use development, and nonresidential development shall be illuminated with uniform and adequate intensity.
Typical standards to achieve uniform and adequate intensity are:
i. Average horizontal maintained illumination shall not be more than three footcandle. ii. Maximum to minimum ratio should be between 6:1 and 10:1, but shall not be more than 10:1.
e. Critical areas of illumination such as stairways, ramps and main walkways may have a higher illumination.
3. All light sources shall have a maintained correlated color temperature of 3,000 Kelvin or less.
4. All outdoor lighting shall be fully extinguished or be motion sensor operated by 11:00 p.m. or when people are no longer present in exterior areas, whichever is later, except for:
a. Critical lighting pursuant to section 2(e) above;
b. Any lighting at building entrances, parking areas, walkways, and driveways area required to remain illuminated after 11:00 p.m. by the California Building Code or state law;
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c. Lighting of an appropriate intensity, allowed in conjunction with uses that are permitted to operate past 11:00 p.m., with a conditional use permit; and d. Outdoor solar powered pathway lights that are 25 lumens or less. e. Lighting that illuminates a pedestrian pathway (examples include bollard, inplace step, or building mounted), provided that such lighting is a maximum height of four (4) feet above the pathway, fully shielded, and downward directed.
5. Automated control systems, such as motion sensors and timers, shall be used to meet the outdoor lighting requirements.
a. Photocells or photocontrols shall be used to extinguish all outdoor lighting automatically when sufficient daylight is available.
b. All lighting activated by motion sensors shall extinguish no more than 10 minutes after activation.
c. Automated controls shall be full programmable and supported by battery or similar backup.
6. Security lighting may be provided when necessary to protect persons and property. When security lighting is utilized only the following standards shall apply:
a. Security lighting shall be controlled by a programmable motion-sensor device, except where continuous lighting is required by the California Building Code. All lighting activated by motion sensors shall extinguish no more than 10 minutes after activation. Automated controls shall be fully programmable and supported by battery or similar backup.
b. Security lighting shall be downward directed, shielded, and not be mounted at a height that exceeds 12 feet, measured from the adjacent grade to the bottom of the fixture.
c. Floodlights shall not be permitted.
d. Security lights intended to illuminate a perimeter, such as a fence line, are permitted only if such lights do not result in light trespass. e. Motion-activated security lights shall not use lamps that exceed 100 watt incandescent bulb or LED equivalent, or a maximum of 1,600 lumens (whichever is less).
7. Lighting design standards:
a. Lighting fixtures must be of a design that complements building and landscaping design.
b. Lighting fixtures shall be appropriate in height, intensity, and scale to the use they are serving. Parking lot lights in non-residential zones shall not exceed a height of 21 feet, and any wall-mounted lights shall not exceed a height of 12 feet, measured from the adjacent grade to the bottom of the fixture.
8. Service Station Canopies: The following standards shall apply to service station canopy lighting, in addition to all other applicable standards:
a. Lighting fixtures in the ceiling of canopies shall be fully recessed in the canopy. 1309
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b. Light fixtures shall not be mounted on top of the fascia of such canopies. c. The maximum light intensity under the canopy shall not exceed an average maintained foot-candle (horizontal) of 12.5, when measured at finished grade. d. The fascia of such canopies shall not be illuminated, except for approved signage in compliance with Chapter 19.104.
9. Areas around Automatic Teller Machines shall meet minimum standards required by the State of California Business and Professions Code.
10. All lighting must comply with the requirements of the California Building Code. Should a conflict exist with the provisions of this Chapter, the standards in the California Building Code shall prevail.
11. Lighting in ML zones shall additionally comply with the standards in Chapter
19.72. 12. String Lighting Regulations:
a. String lighting is different from holiday and/or seasonal lighting, and in addition to subsections (b) and (c) as applicable below, shall not be:
i. Blinking and/or chasing lights
ii. Secured with materials or in a manner that will puncture the skin or restrict the growth of any living landscape feature.
iii. Attached to a fence in a manner that permits light trespass to adjacent property.
iv. More than a 2.8-watt incandescent bulb system or equivalent LED system and emit no more than 42 lumens (whichever is less).
b. Residential Areas: String lighting is permitted subject to the following requirements:
i. It shall not illuminate more than fifty (50) percent of the rear yard or 500 sq. ft., whichever is more restrictive.
ii. It shall not be visible from the City right-of-way. iii. It shall be used primarily to illuminate patio areas. iv. It shall be extinguished by 11:00 p.m.
c. Commercial and Mixed-Use Commercial Areas: String lighting may be permitted subject to the following requirements, with approval of the Director of Community Development:
i. Any development or property is permitted to submit one application for string lighting, which shall include all uses of string lighting on the development or property.
ii. It shall not illuminate an area greater than:
1. Five (5) percent of the building(s) footprint of a shopping center, and,
2. Fifteen (15) percent for a freestanding commercial building not part of a shopping center.
iii. It is limited to the lighting of the following:
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1. Living landscape features (trees, shrubs, etc.), if used in combination with other highlighting or pedestrian lighting fixtures within the immediate area, and,
2. Designated outside dining or display areas.
C. Prohibited Lighting: The following types of lighting are prohibited:
1. Outdoor lighting that blinks, flashes, or rotates except those that may be permitted pursuant to Chapter 10.26.
2. Outdoor flood lights that project above the horizontal plane.
3. Lighting that unnecessarily illuminates any other lot or substantially interferes with use or enjoyment of that lot.
4. High-intensity discharge lighting for recreation courts on private property.
5. Spotlights.
D. Exemptions: The following types of lighting are exempt from the lighting requirements of the Chapter:
1. Lighting within the public right-of-way and public parks
2. Permitted lighting for signs pursuant to Chapter 19.104 of the Municipal Code
3. Temporary construction or emergency lighting
4. Short-term lighting authorized by a special events permit
5. Holiday seasonal lighting during the period of October 15 through January 15 of each year
6. Required lighting to comply with Building Code, Fire Code, or state law. To the extent permitted by Building Code, Fire Code, or state law such lighting shall additionally comply with the requirements of this Chapter.
8. Amendment to Section 19.148.030 concerning changes to the Commission’s name:
19.148.030 Permitted Artwork.
Types of art that may be used to satisfy the requirements of this chapter include, but are not limited to, the following:
A. Sculpture: in-the-round, bas-relief, mobile, fountain, kinetic, electronic, or other, in any material or combination of materials;
B. Painting: all media, including portable and permanently affixed works, such as murals;
C. Graphic arts: printmaking, drawing, calligraphy and photography, but only when on a large public scale;
D. Mosaics;
E. Functional artwork created by a professional artist, such as benches, tree grates or trash receptacles;
F. Any other form of work of art determined by the Fine Arts and Culture Commission to satisfy the intent of this chapter.
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9. Amendment to Section 19.148.050 concerning changes to the Commission’s name:
19.148.050 Application Procedures for Public Artwork.
A. An application for public artwork shall include all requirements of Chapter 19.12.
B. Application for public art for a new development shall be made in conjunction with the review of the permits for the entire project, in order that the design and location be taken into consideration at the time of architectural and site planning, as outlined in Chapter 19.168.
C. The Fine Arts and Culture Commission shall review for approval the public art application and artwork. The decision of the Fine Arts and Culture Commission may be appealed in accordance with Sections 1.16.020 and 19.12.030 of the Cupertino Municipal Code, or as amended.
10. Amendment to Section 19.148.060 concerning changes to the Commission’s name:
19.148.060 Design Criteria and Artist Qualifications.
It is the intent of this chapter to provide for public art on private property without imposing the artistic preferences of the City on the owner or the developer of the property. Artistic preferences are to be primarily those of the owner or developer of the property, but the artwork and its location is subject to approval of the Fine Arts and Culture Commission.
A permit required pursuant to Section 19.148.050 shall be granted upon a showing by the applicant that the proposed artwork meets the following criteria:
A. The artwork is of a nature specified in Section 19.148.030.
B. The artwork requirement is to be satisfied with one significant piece of artwork, except that the requirement may be met with several works of art when specifically found by the Fine Arts and Culture Commission to fulfill the intent of this chapter. The artwork shall be an integral part of the landscaping and/or architecture of the buildings.
C. The artwork shall be easily visible from the public street and be located in an area specifically designated on the project site plan. Appropriate locations include, but are not limited to, entryways to the property, greenbelts, and building exteriors. The artwork must be in permanent view to motorists and pedestrians. Artwork located at the entrance to a development should make a major statement and be visible from the main parking lot, if any. When located in proximity to major traffic thoroughfares, the artwork should be at a motorist's scale and oriented toward the view corridor of the motorist.
D. Artwork located along Stevens Creek Boulevard or De Anza Boulevard corridors shall be large in scale and oriented to the view corridors of the motorist. Appropriate artwork in these corridors will most likely be sculptural: however, other forms of art may be considered if consistent with the intent of this chapter. Artwork should have a 1312
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visual impact upon passengers in a moving vehicle or pedestrians not less than 100 feet away.
E. The composition of the artwork shall be of permanent materials requiring a low level of maintenance. Materials used shall be durable and resistant to graffiti and the effects of weather.
F. The nature and style of the artwork shall be considered in the context of other artwork in the surrounding area in order to encourage a wide range of art styles and materials, and to create a balanced and interesting aesthetic appearance. The developer is encouraged to give preference to artists living or working in the San Francisco Bay area, and to avoid using artists whose work is already displayed as public art within the City of Cupertino boundaries.
G. Because the artwork will necessarily be highly visible to the public and be associated with City requirements, expressions of obvious bad taste or profanity shall not be approved.
H. Water and/or electronic sculpture may be permitted if adequate assurance of continued maintenance is provided.
I. Artwork shall be identified by an appropriate plaque or monument measuring not less than eight inches by eight inches. The plaque shall be made of a durable, permanent material and shall be placed near the artwork, and shall list the date of installation, title and artist, and medium.
J. The artwork shall be a permanent, maintained fixed asset of the property, and statements to this fact shall be attached or recorded to the existing CC&R's or otherwise recorded on the property deed, to advise subsequent property owners of their obligations to maintain the artwork.
K. The proposed artwork shall meet the criteria for review as set forth in the City of Cupertino Public Art Program Guidelines for Selection of Public Art, as originally adopted by the City Council Resolution No. 05-040, or as later amended.
L. The artist's qualifications will be evaluated and examples of past work may be reviewed. The review, however, shall be primarily for the purpose of determining the artist's experience with artwork of monumental proportion.
11. Amendment to Section 19.148.090 concerning changes to the Commission’s name:
19.148.090 In Lieu Payment for Artwork is Discouraged.
In some instances the placement of artwork on a particular property may not be feasible. The developer or property owner may apply to the Fine Arts and Culture Commission for an in lieu payment alternative on projects that lack an appropriate location for public art, although such alternative is strongly discouraged. In such cases, an in lieu payment of 1.25% of the construction valuation may be made to the City, 1313
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pursuant to the approval authority provisions of Cupertino Municipal Code Section
19.12.030.
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1 ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CUPERTINO MUNICIPAL CODE CHAPTER 2.80 AND SECTIONS
19.102.040, 19.148.030, 19.148.050, 19.148.060, AND 19.148.090 TO ADOPT A NAME
CHANGE FOR THE FINE ARTS COMMISSION TO THE ARTS AND CULTURE
COMMISSION
The City Council of the City of Cupertino finds that:
1. WHEREAS, the City Council assigned a Fiscal Year 2021-2022 City Work Program to change the name of the Fine Arts Commission to broaden the reach of potential interest and algin with the commission goals.
2. WHEREAS, at the January 24 Fine Arts Commission meeting, the Commission reviewed Art Commission names in 13 Santa Clara County cities and proposed two options for the name change.
3. WHEREAS, a Fine Arts Commission Name Change Survey was available for public input from April 18 to May 13.
4. WHEREAS, the Fine Arts Commission reviewed the survey responses on May 23 and recommended to City Council to consider and adopt a name change for the Fine Arts Commission to the Arts and Culture Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended as set forth in Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause, and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph, sub-paragraph, sentence, clause, and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, 1315
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unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions.
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action a commission name change would have no or only a de minimis effect on the environment.
The foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against the ordinance.
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INTRODUCED at a regular meeting of the Cupertino City Council on June 21, 2022 and ENACTED at a regular meeting of the Cupertino City Council on July 19, 2022 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
APPROVED AS TO FORM:
_______________________
Christopher D. Jensen, City Attorney
________________________
Date
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Attachment A – Page 1
Attachment A – Amending Cupertino Municipal Code chapter 2.80 and sections
19.102.040, 19.148.030, 19.148.050, 19.148.060, and 19.148.090 to adopt a name change for the Fine Arts Commission to the Arts and Culture Commission The sections of the Cupertino Municipal Code set forth below are amended or adopted as follows:
Text added to existing provisions is shown in bold double-underlined text (example) and text to be deleted in shown in strikethrough (example). Text in existing provisions is not amended or readopted by this Ordinance. Text in italics is explanatory and is not an amendment to the Code.
This ordinance amends several portions of the Municipal Code. For ease of review, the amendments advancing the primary objective are presented first followed by conforming amendments. There is a separate heading in bold italics for each portion of the Code being amended. Each portion is shown beginning on a separate page.
1. Chapter 2.80 of the Cupertino Municipal Code is amended to read as follows:
Chapter 2.80: Arts and Culture Commission
2. Amendments to Section 2.80.010 concerning changes to the Commission’s name:
2.80.010 Established.
The Arts and Culture Commission is established. The Arts and Culture Commission shall consist of five members, none of whom shall be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. At least three members shall be City of Cupertino residents. Members of the Arts and Culture Commission shall be appointed by the City Council. Membership will be drawn to represent the arts, citizens and business community on an approximately equal basis.
3. Amendment to Section 2.80.020 concerning changes to the Commission’s name:
2.80.020 Terms of Office.
A. Commissioners serve at the pleasure of the City Council. The term of office of the members of the Arts and Culture Commission shall be for four years and shall end on 1318
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January 30th of the year their term is due to expire. No commissioner shall serve more than two consecutive terms, except that a commissioner may serve more than two consecutive terms if he or she has been appointed to the Commission to fill an unexpired term of less than two years.
B. The appointment, reappointment and rules governing incumbent members of the Commission are governed by the Resolution of the Cupertino City Council which governs advisory bodies.
4. Amendments to Section 2.80.050 concerning changes to the Commission’s name:
2.80.050 Meetings–Quorum.
A. The Arts and Culture Commission shall establish a regular place of meeting and rules of conduct thereof and shall hold at least one regular meeting every other month.
B. A majority of the Arts and Culture Commission shall constitute a quorum for the purpose of transacting the business of the Commission.
5. Amendment to Section 2.80.080 concerning changes to the Commission’s name:
2.80.080 Powers and Functions.
A. The powers and functions of the Arts and Culture Commission shall be to foster, encourage and assist the realization, preservation and advancement of arts and culture for the benefit of the citizens of Cupertino.
B. To fulfill their mission, the Commission may involve itself in the following activities:
1. Act as a catalyst for the promotion of arts and culture activities;
2. Keep current on potential arts and culture activities which would be available to the community;
3. Provide liaison between various arts and culture activities;
4. Provide a means for coordination for arts and culture groups or facilities which may exist within the community;
5. Maintain an inventory of facilities available for related arts and culture activities within the community;
6. Provide screening and/or review for arts and culture activities wishing to obtain city funds or utilize public facilities;
7. Provide information to the community relating to the arts;
8. Foster the development of public art within the community;
9. Be vigilant in exploring and advancing the range of arts and culture activities available to the community;
10. Enhance the interaction between arts and business;
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6. Amendment to Section 2.80.090 concerning changes to the Commission’s name:
2.80.090 Compensation–Expenses.
Members of the Arts and Culture Commission shall serve without compensation.
Commissioners may be reimbursed for necessary expenses reasonably incurred by them while acting in their official capacity subject to the approval of the City Manager.
7. Amendment to Section 19.102.040 concerning changes to the Commission’s name:
19.102.040 Outdoor Lighting Requirements.
A. Submittal Requirements: Projects subject to outdoor lighting regulations must submit the following information:
1. A site plan indicating the location of all outdoor lighting fixtures.
2. A description of each lighting fixture. This description may include, but not be limited to, manufacturer’s catalog cuts and drawings (including sections if requested), lamp types, and lumen outputs.
3. Photometric plans, prepared, stamped and signed by a licensed professional engineer qualified in outdoor lighting, depicting the location of all outdoor lighting fixtures and building-mounted lighting fixtures and a maximum ten-foot by ten-foot grid of both the initial and maintained lighting levels on the site, including any impact on adjacent properties.
4. The project lighting plan shall indicate how lighting has been coordinated with any associated landscaping plan to prevent site planning conflicts.
5. Any other information the Director may determine is necessary to ensure that the proposed lighting is in compliance with the provisions of this Chapter.
6. Any of the above requirements may be waived by the Director of Community Development when determined to be unnecessary for determining compliance with the provisions of this Chapter.
B. Outdoor Lighting Standards
1. All outdoor lighting shall be fully shielded fixtures, directed downward to meet the particular need and away from adjacent properties and rights-of way to avoid light trespass, except:
a. Low-voltage Landscape Lighting: Low-voltage landscape lighting, such as that used to illuminate fountains, shrubbery, trees, and walkways, do not have to be shielded fixtures and may use uplighting, provided that they use no more than ten (10) watt incandescent bulb or LED equivalent, or a maximum of 150 lumens (whichever is less),and not directed toward the right-of-way.
b. Architectural Features: Uplighting may be used to highlight special architectural features.
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c. Public Art: Alternative lighting standards may be used to illuminate public art or serve as public art subject to the review and approval by the Arts and Culture Commission.
d. Historic Lighting Fixtures: Lighting fixtures that are historic or that exhibit a historical period appearance, as determined by the Director of Community Development, need not be fully shielded.
e. String Lighting: String Lighting may be used in compliance with Section
19.102.040 (B) (12).
2. Illumination Levels
a. No exterior light, combination of exterior lights, or activity shall cast light exceeding zero point one (0.1) foot-candle onto an adjacent or nearby property, with the illumination level measured at the property line between the lot on which the light is located and the adjacent lot, at the point nearest to the light source, except if two adjacent properties are non-residential, or function as a shopping center, and agree to coordinate lighting.
b. No direct off-site glare from a light source shall be visible above three feet at a public right-of-way.
c. The maximum light intensity on a site shall not exceed a maintained value of ten foot-candles, when measured at finished grade.
d. Parking lots, sidewalks and other areas accessible to pedestrians and automobiles on properties with four or more units, mixed-use development, and nonresidential development shall be illuminated with uniform and adequate intensity.
Typical standards to achieve uniform and adequate intensity are:
i. Average horizontal maintained illumination shall not be more than three footcandle. ii. Maximum to minimum ratio should be between 6:1 and 10:1, but shall not be more than 10:1.
e. Critical areas of illumination such as stairways, ramps and main walkways may have a higher illumination.
3. All light sources shall have a maintained correlated color temperature of 3,000 Kelvin or less.
4. All outdoor lighting shall be fully extinguished or be motion sensor operated by 11:00 p.m. or when people are no longer present in exterior areas, whichever is later, except for:
a. Critical lighting pursuant to section 2(e) above;
b. Any lighting at building entrances, parking areas, walkways, and driveways area required to remain illuminated after 11:00 p.m. by the California Building Code or state law;
c. Lighting of an appropriate intensity, allowed in conjunction with uses that are permitted to operate past 11:00 p.m., with a conditional use permit; and 1321
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d. Outdoor solar powered pathway lights that are 25 lumens or less. e. Lighting that illuminates a pedestrian pathway (examples include bollard, inplace step, or building mounted), provided that such lighting is a maximum height of four (4) feet above the pathway, fully shielded, and downward directed.
5. Automated control systems, such as motion sensors and timers, shall be used to meet the outdoor lighting requirements.
a. Photocells or photocontrols shall be used to extinguish all outdoor lighting automatically when sufficient daylight is available.
b. All lighting activated by motion sensors shall extinguish no more than 10 minutes after activation.
c. Automated controls shall be full programmable and supported by battery or similar backup.
6. Security lighting may be provided when necessary to protect persons and property. When security lighting is utilized only the following standards shall apply:
a. Security lighting shall be controlled by a programmable motion-sensor device, except where continuous lighting is required by the California Building Code. All lighting activated by motion sensors shall extinguish no more than 10 minutes after activation. Automated controls shall be fully programmable and supported by battery or similar backup.
b. Security lighting shall be downward directed, shielded, and not be mounted at a height that exceeds 12 feet, measured from the adjacent grade to the bottom of the fixture.
c. Floodlights shall not be permitted.
d. Security lights intended to illuminate a perimeter, such as a fence line, are permitted only if such lights do not result in light trespass. e. Motion-activated security lights shall not use lamps that exceed 100 watt incandescent bulb or LED equivalent, or a maximum of 1,600 lumens (whichever is less).
7. Lighting design standards:
a. Lighting fixtures must be of a design that complements building and landscaping design.
b. Lighting fixtures shall be appropriate in height, intensity, and scale to the use they are serving. Parking lot lights in non-residential zones shall not exceed a height of 21 feet, and any wall-mounted lights shall not exceed a height of 12 feet, measured from the adjacent grade to the bottom of the fixture.
8. Service Station Canopies: The following standards shall apply to service station canopy lighting, in addition to all other applicable standards:
a. Lighting fixtures in the ceiling of canopies shall be fully recessed in the canopy. b. Light fixtures shall not be mounted on top of the fascia of such canopies. 1322
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c. The maximum light intensity under the canopy shall not exceed an average maintained foot-candle (horizontal) of 12.5, when measured at finished grade. d. The fascia of such canopies shall not be illuminated, except for approved signage in compliance with Chapter 19.104.
9. Areas around Automatic Teller Machines shall meet minimum standards required by the State of California Business and Professions Code.
10. All lighting must comply with the requirements of the California Building Code. Should a conflict exist with the provisions of this Chapter, the standards in the California Building Code shall prevail.
11. Lighting in ML zones shall additionally comply with the standards in Chapter
19.72. 12. String Lighting Regulations:
a. String lighting is different from holiday and/or seasonal lighting, and in addition to subsections (b) and (c) as applicable below, shall not be:
i. Blinking and/or chasing lights
ii. Secured with materials or in a manner that will puncture the skin or restrict the growth of any living landscape feature.
iii. Attached to a fence in a manner that permits light trespass to adjacent property.
iv. More than a 2.8-watt incandescent bulb system or equivalent LED system and emit no more than 42 lumens (whichever is less).
b. Residential Areas: String lighting is permitted subject to the following requirements:
i. It shall not illuminate more than fifty (50) percent of the rear yard or 500 sq. ft., whichever is more restrictive.
ii. It shall not be visible from the City right-of-way. iii. It shall be used primarily to illuminate patio areas. iv. It shall be extinguished by 11:00 p.m.
c. Commercial and Mixed-Use Commercial Areas: String lighting may be permitted subject to the following requirements, with approval of the Director of Community Development:
i. Any development or property is permitted to submit one application for string lighting, which shall include all uses of string lighting on the development or property.
ii. It shall not illuminate an area greater than:
1. Five (5) percent of the building(s) footprint of a shopping center, and,
2. Fifteen (15) percent for a freestanding commercial building not part of a shopping center.
iii. It is limited to the lighting of the following:
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1. Living landscape features (trees, shrubs, etc.), if used in combination with other highlighting or pedestrian lighting fixtures within the immediate area, and,
2. Designated outside dining or display areas.
C. Prohibited Lighting: The following types of lighting are prohibited:
1. Outdoor lighting that blinks, flashes, or rotates except those that may be permitted pursuant to Chapter 10.26.
2. Outdoor flood lights that project above the horizontal plane.
3. Lighting that unnecessarily illuminates any other lot or substantially interferes with use or enjoyment of that lot.
4. High-intensity discharge lighting for recreation courts on private property.
5. Spotlights.
D. Exemptions: The following types of lighting are exempt from the lighting requirements of the Chapter:
1. Lighting within the public right-of-way and public parks
2. Permitted lighting for signs pursuant to Chapter 19.104 of the Municipal Code
3. Temporary construction or emergency lighting
4. Short-term lighting authorized by a special events permit
5. Holiday seasonal lighting during the period of October 15 through January 15 of each year
6. Required lighting to comply with Building Code, Fire Code, or state law. To the extent permitted by Building Code, Fire Code, or state law such lighting shall additionally comply with the requirements of this Chapter.
8. Amendment to Section 19.148.030 concerning changes to the Commission’s name:
19.148.030 Permitted Artwork.
Types of art that may be used to satisfy the requirements of this chapter include, but are not limited to, the following:
A. Sculpture: in-the-round, bas-relief, mobile, fountain, kinetic, electronic, or other, in any material or combination of materials;
B. Painting: all media, including portable and permanently affixed works, such as murals;
C. Graphic arts: printmaking, drawing, calligraphy and photography, but only when on a large public scale;
D. Mosaics;
E. Functional artwork created by a professional artist, such as benches, tree grates or trash receptacles;
F. Any other form of work of art determined by the Arts and Culture Commission to satisfy the intent of this chapter.
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9. Amendment to Section 19.148.050 concerning changes to the Commission’s name:
19.148.050 Application Procedures for Public Artwork.
A. An application for public artwork shall include all requirements of Chapter 19.12.
B. Application for public art for a new development shall be made in conjunction with the review of the permits for the entire project, in order that the design and location be taken into consideration at the time of architectural and site planning, as outlined in Chapter 19.168.
C. The Arts and Culture Commission shall review for approval the public art application and artwork. The decision of the Arts and Culture Commission may be appealed in accordance with Sections 1.16.020 and 19.12.030 of the Cupertino Municipal Code, or as amended.
10. Amendment to Section 19.148.060 concerning changes to the Commission’s name:
19.148.060 Design Criteria and Artist Qualifications.
It is the intent of this chapter to provide for public art on private property without imposing the artistic preferences of the City on the owner or the developer of the property. Artistic preferences are to be primarily those of the owner or developer of the property, but the artwork and its location is subject to approval of the Arts and Culture Commission.
A permit required pursuant to Section 19.148.050 shall be granted upon a showing by the applicant that the proposed artwork meets the following criteria:
A. The artwork is of a nature specified in Section 19.148.030.
B. The artwork requirement is to be satisfied with one significant piece of artwork, except that the requirement may be met with several works of art when specifically found by the Arts and Culture Commission to fulfill the intent of this chapter. The artwork shall be an integral part of the landscaping and/or architecture of the buildings.
C. The artwork shall be easily visible from the public street and be located in an area specifically designated on the project site plan. Appropriate locations include, but are not limited to, entryways to the property, greenbelts, and building exteriors. The artwork must be in permanent view to motorists and pedestrians. Artwork located at the entrance to a development should make a major statement and be visible from the main parking lot, if any. When located in proximity to major traffic thoroughfares, the artwork should be at a motorist's scale and oriented toward the view corridor of the motorist.
D. Artwork located along Stevens Creek Boulevard or De Anza Boulevard corridors shall be large in scale and oriented to the view corridors of the motorist. Appropriate artwork in these corridors will most likely be sculptural: however, other forms of art may be considered if consistent with the intent of this chapter. Artwork should have a 1325
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visual impact upon passengers in a moving vehicle or pedestrians not less than 100 feet away.
E. The composition of the artwork shall be of permanent materials requiring a low level of maintenance. Materials used shall be durable and resistant to graffiti and the effects of weather.
F. The nature and style of the artwork shall be considered in the context of other artwork in the surrounding area in order to encourage a wide range of art styles and materials, and to create a balanced and interesting aesthetic appearance. The developer is encouraged to give preference to artists living or working in the San Francisco Bay area, and to avoid using artists whose work is already displayed as public art within the City of Cupertino boundaries.
G. Because the artwork will necessarily be highly visible to the public and be associated with City requirements, expressions of obvious bad taste or profanity shall not be approved.
H. Water and/or electronic sculpture may be permitted if adequate assurance of continued maintenance is provided.
I. Artwork shall be identified by an appropriate plaque or monument measuring not less than eight inches by eight inches. The plaque shall be made of a durable, permanent material and shall be placed near the artwork, and shall list the date of installation, title and artist, and medium.
J. The artwork shall be a permanent, maintained fixed asset of the property, and statements to this fact shall be attached or recorded to the existing CC&R's or otherwise recorded on the property deed, to advise subsequent property owners of their obligations to maintain the artwork.
K. The proposed artwork shall meet the criteria for review as set forth in the City of Cupertino Public Art Program Guidelines for Selection of Public Art, as originally adopted by the City Council Resolution No. 05-040, or as later amended.
L. The artist's qualifications will be evaluated and examples of past work may be reviewed. The review, however, shall be primarily for the purpose of determining the artist's experience with artwork of monumental proportion.
11. Amendment to Section 19.148.090 concerning changes to the Commission’s name:
19.148.090 In Lieu Payment for Artwork is Discouraged.
In some instances the placement of artwork on a particular property may not be feasible. The developer or property owner may apply to the Arts and Culture Commission for an in lieu payment alternative on projects that lack an appropriate location for public art, although such alternative is strongly discouraged. In such cases, an in lieu payment of 1.25% of the construction valuation may be made to the City, 1326
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pursuant to the approval authority provisions of Cupertino Municipal Code Section
19.12.030.
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CITY OF CUPERTINO
Agenda Item
22-11121 Agenda Date: 6/21/2022
Agenda #: 22.
Subject: Consider conducting a first reading of an ordinance amending Municipal Code Chapter 2.84:
Environmental Review Committee
Conduct the first reading and approve the introduction of Ordinance No. 22-2242: "An Ordinance of the City Council of the City of Cupertino amending Municipal Code Chapter 2.84: Environmental Review Committee" Presenter: Chris Jensen, City Attorney
CITY OF CUPERTINO Page 1 of 1 Printed on 6/14/2022
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CITY COUNCIL STAFF REPORT
Meeting: June 21, 2022
Subject
Consider conducting a first reading of an ordinance amending Municipal Code Chapter
2.84: Environmental Review Committee
Recommended Action
Conduct the first reading and approve the introduction of Ordinance No. 22-____: an Ordinance of the City Council of the City of Cupertino amending Municipal Code Chapter
2.84: Environmental Review Committee
Discussion
The Environmental Review Committee (“ERC”) reviews all discretionary projects which are not categorically exempt or otherwise exempted from further environmental assessment to determine if the project may have a significant impact on the environment and determine whether an Environmental Impact Report is required for the project. The Committee is currently comprised of one City Council person, one Planning Commissioner, the City Manager, the Director of Public Works, and the Director of Community Development or their designated alternates. The structure of Cupertino’s Environmental Review Committee, which includes both City staff and elected and appointed officials, is uncommon and possibly unique among jurisdictions in California.1 On February 15, 2022, the City Council directed staff to prepare an amendment to the Municipal Code Chapter 2.84 to change the composition of the Environmental Review Committee, such that it would be comprised of two members of the City Council and one member of the Planning Commission. The City Council also referred to the Committee the question of what scope of subject matter the Committee should review.
1 Among cities and counties in California that have committees with a jurisdiction focused on the environmental review process, the standard composition is a committee of staff members appointed from different departments. No cities or counties identified rely on a committee with membership similar to Cupertino’s ERC. 1329
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The proposed Ordinance would make changes to the composition of the Environmental Review Committee consistent with the prior direction of Council. In addition, the proposed Ordinance includes minor non-substantive revisions to the appeals provision of the Ordinance.
Sustainability Impacts
No impact.
Environmental Impacts
The adoption of the proposed Ordinance is not a project under the requirements of the California Environmental Quality Act, Public Resources Code Section 21000 et. seq., and the State CEQA Guidelines, California Code of Regulations Section 15000 et. seq. (collectively, “CEQA”), because it has no potential for resulting in physical change in the environment. Even if the project were found to be a project under CEQA, it would be subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action, the adoption of the proposed Ordinance, would have no or only a de minimis effect on the environment.
_____________________________________
Prepared by: Christopher D. Jensen, City Attorney
Reviewed by: Dianne Thompson, Assistant City Manager
Approved for Submission by: Jim Throop, City Manager
Attachments:
A - Draft Ordinance
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1 ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE CHAPTER 2.84: ENVIRONMENTAL REVIEW
COMMITTEE
WHEREAS, in 1990, the City Council of the City of Cupertino adopted Ordinance No. 1535 establishing the Environmental Review Committee; and WHEREAS, the Environmental Review Committee Ordinance, as amended, is codified in Chapter 2.84 of the Municipal Code; and
WHEREAS, the City Council desires to amend Chapter 2.84 to improve oversight of the environmental review process as set forth therein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTINO ORDAINS AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended as set forth in Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this Ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this Ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions. 1331
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SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action would have no or only a de minimis effect on the environment. The foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against the ordinance.
INTRODUCED at a regular meeting of the Cupertino City Council on June 21, 2022 and ENACTED at a regular meeting of the Cupertino City Council on June 21, 2022 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
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Ordinance No. __________
SIGNED:
______________________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
APPROVED AS TO FORM:
_______________________
Christopher D. Jensen, City Attorney
________________________
Date
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Attachment A – Page 1
Attachment A – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CITY CODE CHAPTER 2.84: ENVIRONMENTAL
REVIEW COMMITTEE
Chapter 2.84 of the Cupertino Municipal Code set forth below is amended as follows:
2.84.010 Established–Composition.
The Environmental Review Committee (ERC) of the City is established. ERC shall consist of one two City Council persons, and one Planning Commissioner, the City Manager, the Director of Public Works and the Director of Community Development or their designated alternates.
In addition, the chairperson may appoint one at-large nonvoting citizen member to the committee. The at-large member shall receive all agendas, notifications and materials which other members receive and shall be entitled to participate in all discussions at ERC meetings in the same manner as other members of the committee. The at-large member would serve a term of one year; provided, that he or she may be removed at the pleasure of the chair.
2.84.020 Terms of Office.
The terms of staff members are ongoing unless changed by action of the City Council. The term of the City Council persons and Planning Commissioner shall be reviewed periodically by the City Council and Planning Commission respectively for reappointment or a new appointment. Because this Committee is composed of staff and members of other legislative bodies, it is not directly governed by the Resolution of the Cupertino City Council which governs advisory bodies.
2.84.030 Chairperson.
The Committee shall elect its chairperson and vice-chairperson from among its members and shall appoint a secretary. The secretary need not be a member of the Committee.
2.84.040 Meetings–Quorum.
A. The Environmental Review Committee shall establish a regular time and place of meeting and rules of conduct thereof and shall hold at least two regular meetings each month.
B. A majority of the Environmental Review Committee shall constitute a quorum for the purpose of transacting the business of the Committee. 1334
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2.84.050 Compensation–Expenses.
Members shall serve on the Environmental Review Committee without compensation but all necessary expenses reasonably incurred by them while acting in their official capacity shall be paid following appropriate action by the City Council. Committee members may be reimbursed for necessary expenses reasonably incurred by them while acting in their official capacity subject to the approval of the City Manager.
2.84.060 Majority Vote Required.
A majority vote of the quorum is required to approve a recommendation on any matter that is presented to the Committee which requires a vote.
2.84.070 Records.
The Committee shall keep an accurate record of its proceedings and transactions, and shall render such reports to the City Council and Planning Commission as may be required. These records shall be filed with the City Clerk.
2.84.080 Duties–Powers–Responsibilities.
A. All discretionary projects which are not categorically exempt or otherwise exempted from further environmental assessment, shall be forwarded to the Environmental Review Committee for evaluation under the California Environmental Quality Act.
B. The Committee shall evaluate the initial study of a proposed project to determine whether the project may or may not have a significant effect on the environment.
C. If a determination is made that the project will not have a significant impact on the environment, the Committee will recommend that the final reviewing authority (decisionmaker) grant a negative declaration.
D. If a determination is made that the project may have a significant impact on the environment, the Committee shall require preparation of an environmental impact report (EIR). The major areas of concern, the selection of the preparer and the preparation of the EIR shall be coordinated by the ERC not including the City Council and Planning Commission members.
2.84.090 Guidelines–CEQA.
California Environmental Quality Act guidelines promulgated by the California Secretary of Natural Resources and as subsequently amended are adopted by this reference.
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2.84.100 Appeals.
The project sponsor may appeal a decision to prepare an EIR to the City Council. The appeal shall be filed in writing with the City Clerk within five working days of the Committee's decision. An appeal not filed within such time shall be barred. The appeal shall state the grounds and basis thereof. If the City Council determines that an EIR is not necessary, the project shall be returned to the ERC for further consideration.
2.84.110 Fees.
The City Council may, by resolution, establish an environmental assessment fee.
2.84.120 Effect.
Nothing in this chapter shall be construed as restricting or curtailing any powers of the City Council, Planning Commission or City officers
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