Cupertino City Council
February 21, 2023

questions.

Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

4.4 Appointment. (Multiple) “…Former
Councilmembers are not eligible for appointment
to service on any commission or committee
within four years of having served on the City
Council.

No No - - No Noes
(3)

4.4 (Chao) Delete the last sentence "Former
Councilmembers are not eligible for appointment
to any commission or committee within four
years of having served on the City Council.").

Add: "City staff should report communications
from former Councilmembers and former
commissioners on issues related to City business
through phone calls or in-person
communications."
No Yes No Yes No Noes
(3)

4.4 (Moore) "... Former Councilmembers are not
eligible for appointment to any commission or
committee within four years of having served on
the City Council. Commissioners and committee
members shall not be employees of the City or
companies which the City contracts with, or
employees of subcontracted companies."
No Yes No Yes No Noes
(3)

4.5 (Staff) Removal. The City Clerk shall remove
commission or committee members for failure to
comply with attendance policies adopted in the
Commission and Committee Handbook
Commissioner’s Handbook.

Yes Yes Yes - Yes Ayes
(4)

4.5 (Chao) “The City Clerk shall remove inform
the Council to consider removal of commission or
committee members for failure to comply with
attendance policies adopted in the Commission
and Committee Handbook…”
No - No Yes No Noes
(3)

4.6 (Staff) Undue Influence on Commissioners. Delete
and commissioners” from the last sentence of Section

4.6. Yes Yes Yes Yes - Ayes
(4)

4.6 (Moore) Individual Councilmembers and
commissioners shall have the right to attend meetings
of Cupertino commissions and other Cupertino
governmental bodies but shall refrain from speaking
or becoming involved in deliberations.

Yes Yes Yes Yes - Ayes
(4)

5.1 (Moore) Attendance. Council attendance will be
noted in the agenda of the next regular meeting and
thereafter for that calendar year, if five or more
regular meetings are missed.

Yes Yes Yes Yes Yes Ayes
(5)

5.2 (Moore) Correspondence. Official
correspondence from any member of Council
shall be provided to all members of Council."
No Yes No - No Noes
(3)
Staff to
review
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process
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

5.2 (Chao) Add staff recommendation and urgent
correspondence will be added to Consent Calendar on
next Council agenda for public information.

Yes - No Yes No Staff to
review
process

5.3 (Chao) Regional Bodies. The Mayor makes the
recommendation which is then approved by the
Council.

No - No Yes No Noes
(3)

5.3 (Moore) "Council representatives to such various
boards shall keep the Council informed of ongoing
business through brief oral or and written reports
to the Council”; and add the following: The Council
representative shall provide a written report to
Council consi stent with Section 3.3.

No Yes No - No Noes
(3)

5.7 (Staff) Council Training. New members must
receive the training within their first year of service and shall comply with ongoing training requirements
imposed by state law. Members shall attend training
sessions that are offered locally in the immediate
vicinity of Santa Clara County or, by completing
online a state-approved public service ethics
education program, or through a state-approved
training which may be provided at a conference
attended by the member.

Yes Yes - Yes Yes Ayes
(4)

5.8 Mayor’s Initiative Budget. Keep this section. Yes No Yes No Yes Ayes (3)
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

6.6 (Staff/Chao) Councilmember Access to
Information. The City Manager shall place requests
that impose a significant workload on staff on the
Council agenda for review by the full Council, along
with a statement from that Councilmember as to why
the information is needed.

Yes Yes Yes Ayes
(3)

6.6 (Chao/Moore) The City Manager shall place
requests that impose a significant workload on staff
on the Council agenda for review by the full Council,
along with a statement from that Councilmember as
to why the information is needed. No Councilmember
shall circumvent the City Manager’s direction
regarding a request for information by seeking
information through a Public Records Act request.
- Yes - Yes - -

7.1 (Wei) Future Agenda Items: "The City Manager
shall provide a quarterly report to Council regarding
the status of future agenda items, which may include
a request to remove items that are outdated or
obsolete, from the list of future agenda items. Any
item Outdated or obsolete items may be removed for
the future agenda items list by a majority vote of the
City Council. The City Manager may ask Council to
No - No No No Noes
(4)
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reaffirm that items remain on the future
agenda items list with the support of two
councilmembers.

7.1 (Multiple) Delete the sentence: Any item may be
removed for the future agenda items list by a majority
vote of the City Council.”
No - No No No Noes
(4)

7.1 (Chao) Adopt a Council procedures manual that
follows the “Colleagues Memo” process used by the
City of Palo Alto.

No,
add to
future
agenda
No,
add to
future
agenda
No,
add to
future
agenda
No,
add to
future
agenda
No,
add to
future
agenda
Noes
(5) add
to
future
agenda
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

7.1 Future Agenda Items: Discuss this section further
on a future agenda.
- Yes - Yes Yes Ayes
(3)

7.5 (Staff) Agenda Publication. Agenda packets for a
regular meeting should be published and delivered to
Councilmembers no later than the Thursday
Wednesday prior to a Tuesday Council meeting.

Yes No Yes Yes Yes Ayes
(4)

7.6 (Chao) Supplemental Materials. Supplemental
reports and materials received by the City Clerk after
the agenda is published but before 12:00 p.m. on the
Monday prior to the City Council meeting shall be
published and delivered to Councilmembers at 5:00
p.m. on Monday. Supplemental reports and materials
received by the City Clerk after 12:00 p.m. on Monday
but before 4:00 p.m. on the day of the meeting shall be published and delivered to Councilmembers prior to
the Council meeting. Council questions and staff-
prepared responses will be included in supplemental
materials provided to Council and the public.

Yes Yes Yes Yes Yes Ayes
(5)

8.2 (staff) Seating of Councilmembers. For meetings
held in Council Chambers at Community Hall, the
Mayor shall be seated at the center of the dais and the Vice Mayor shall be seated immediately to the
Mayor’s left. The remaining Councilmembers shall be
seated in order of seniority as follows: (1) the seat
immediately to the right of the Mayor; (2) the last seat on left side of the dais; (3) the last seat on the right side of the dais. Seniority shall be based on the
number of consecutive years of service on the City
Council. If two members have equal seniority based
on service, the member with the higher vote count in
their most recent election is considered to have higher seniority.

Yes Yes Yes Yes Yes Ayes
(5)

8.4 (Chao) Order of Business.

1. Call to Order
 Pledge of Allegiance
 Roll Call
 Closed Session Report
Yes Yes Yes Yes Yes Ayes
(5)
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 Ceremonial Items
 Postponements and Orders of the Day
 Oral Communications (public comment on non‐
agenda matters)
 Consent Calendar
 Public Hearings
 Action Calendar
 Items Removed from the Consent Calendar
 Council Reports and Comments
 City Manager Report
 Oral Communications (continued)
 Informational Items
 Council and Staff Comments and the Future
Agenda Items

17. Adjournment

Council recessed from 8:44 p.m. to 8:50 p.m.

Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

8.5.1 (Chao) Adding Item to Consent Calendar. The
Mayor, the City Manager, the City Attorney, or the
City Clerk may recommend that items appearing on
the agenda be placed on the consent calendar for
action by the City Council. In addition, any item may
be placed on the consent calendar by a majority vote
of the City Council. All items placed on the consent
calendar shall appear together on the agenda with the
recommendation as to the action to be taken by the
City Council with respect to such item. Upon the
motion of any member of the City Council, all items
placed upon the consent calendar may be acted upon
together, and each shall be deemed to have received
the action recommended. Items may be removed from
the consent calendar only by a member of the City
Council.

No Yes Yes Yes Yes Ayes
(4)

8.5.2 (Fruen/Wei) Removing Item from Consent
Calendar. Revise to allow Councilmembers to remove
at most one item from the consent calendar without
providing notice before the Council meeting begins.

Items may be removed from the consent calendar only
by a member of the City Council. Any member of the
City Council who would like to remove any item from
the consent calendar shall notify the City Manager
and the City Clerk prior to the meeting; provided,
however, each Councilmember may remove one item
from the consent calendar without providing notice
before the Council meeting begins. Although
members of the City Council are encouraged to ask
questions and share concerns about the agenda item
Yes No Yes Yes Yes Ayes
(4)
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with staff before the meeting, they are not required to do so. Items removed from the consent calendar shall
be placed at the end of the agenda for consideration.

8.5.2 (Moore) Delete Section 8.5.2. No Yes No No No Noes (4)

8.6 (Wei) Follow as recommended by staff to limit
public comment up to 10 minutes if the speaker is
representing five or more people and all other
procedures are the Mayor's discretion. No member of
the public may be allocated more than a combined
total of 10 minutes to speak during a Council meeting.
- - - - - -
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

8.6 (Moore) No member of the public may be
allocated more than a combined total of 10 minutes to
speak during a Council meeting.
- - - - - -

8.6 (Fruen) Public Comment. Remove the 10-minute
limit on total time for public comment by a single
member of the public and to increase the length of
time members of the public have to raise their hand or
submit a blue card to speak to 9 minutes or prior to
the close of public comment.

Yes Yes Yes - Yes Ayes
(4)

8.6 (Chao) Support a 5-minute time limit but add a
future agenda item on a better method of handling
both virtual in-person speaker cards.
- - - Yes - -

8.9.1 (Staff) Ex Parte Contacts. Councilmembers shall
disclose any ex parte contacts prior to deliberation on a quasi-adjudicative matter ex parte communications
prior to deliberation on a quasi-judicial matter. A
quasi-judicial matter is typically a hearing in which
the City Council hears evidence and makes findings
of fact to reach a conclusion based on the applicable
law. An ex parte communication occurs when a
Councilmember hearing a quasi-judicial matter
communicates directly or indirectly with any person
or party in connection with a matter before the
Council, without notice and the opportunity for all
parties to participate.

Yes Yes Yes Yes Yes Ayes
(5)

8.9.3 (Wei) Council Questions and Deliberations.

Add "...The Mayor may allow additional time
for deliberation where appropriate. ”
- Yes - Yes - -

8.9.3 (Fruen) Councilmembers may obtain the floor
by seeking recognition from the Mayor. Following
presentations to Council on an agenda item,
Councilmembers shall each be given 5 minutes to ask
questions of any presenter. The Mayor may allow
additional time for questions where appropriate.

Following public comment, the Mayor may request
that a motion be made and seconded. After the
motion has been stated to the Council and seconded,
Yes Yes - Yes Ayes
(3)
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any member of the Council has a right to discuss the
motion after obtaining the floor. A member who has
been recognized should limit their time to 5 minutes.

Councilmembers may obtain the floor by seeking
recognition from the Mayor. Following presentations
to Council on an agenda item, Councilmembers shall
each be given five minutes to ask questions of any
presenter. The Mayor may allow additional time for
questions where appropriate. Following public
comment, the Mayor may request that a motion be
made and seconded. After the motion has been stated
to the Council and seconded, any member of the
Council has a right to discuss the motion after
obtaining the floor. A member who has been
recognized shall limit their time to five minutes. The
Mayor may allow additional time for questions
where appropriate. This rule shall displace any
conflicting rule in the City’s adopted rules of
procedure.

Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

8.10 (Fruen) Meeting Length. If a meeting continues
past 11:00 p.m., it shall end at 11:30 p.m. All meetings shall be adjourned at 11:30 p.m. unless by a 2/3 vote of a majority of the City Council suspends this rule and
Council votes affirmatively to extend the meeting past
11:30 p.m.

Yes Yes - Yes Yes Ayes
(4)

8.11 (Moore) Public Hearing Procedures.

The order of proceeding where there is a
public hearing item (non-appeal items) before the
City Council shall be as
follows:

1. Open Public Hearing

2. Staff Report (preferably ≤ 10 minutes)

3. Applicant’s presentation (where applicable)
(preferably ≤ 8 minutes)

4. Questions from the Council

5. Public comment

6. Applicant’s response to public comment (where
applicable) (preferably 2 minutes)

7. Close Public Hearing and vote
Where the public hearing involves an appeal of a
decision to the City Council, the order of proceeding
shall be as follows:

1. Open Public Hearing

2. Staff Report (preferably ≤ 10 minutes)

3. Appellant’s statement (preferably ≤ 8 minutes)

4. Applicant’s statement (where applicable)
(preferably ≤ 8 minutes)

5. Questions from the Council
Yes Yes Yes Yes Yes Ayes
(5)
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6. Public comment

7. Applicant’s response to public comment
(where applicable) (preferably 2 minutes)

8. Appellant’s response to public comment
(preferably 2 minutes)

9. Close Public Hearing

10. City Council discussion and vote

8.12 (Staff) City Council Recess Period. The City
Council recess period shall begin the first Tuesday in
August at 12:00 a.m. and end the Tuesday following
Labor Day at 12:00 a.m. During any recess period, the
City Manager is authorized to take such ministerial
actions for matters of operational urgency, including
such emergency actions as are necessary for the
immediate preservation of the public peace, health, or
safety, as would normally be taken by the City
Council during the period of recess, except for those
duties specifically reserved to the Council by law. This authority extends throughout the period of recess
established by the City Council and includes the
authority to execute agreements and make
expenditures necessary for the exigent operational
matters. The City Manager shall make a full and
complete report to the City Council at its first
regularly scheduled meeting following the period of
recess of actions taken by the City Manager pursuant
to this section, at which time the City Council may
make such findings as may be required to ratify the
actions of the City Manager. Nothing in this Section
prevents the City Council from calling a special
meeting during the recess period.

Yes Yes - Yes - Ayes
(3)
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote

8.13 (Chao) Add a new paragraph to Section 8 that
reads as follows: Study Sessions. Study Sessions are
meetings during which the Council receives
information about City business in an informal
setting. The informal study session
setting is intended to encourage in depth discussion
and detailed questioning and brainstorming by
Council on issues of significant interest including City policy matters, zoning applications, and major public
works projects. The Council may discuss the material
freely without following formal rules of
parliamentary procedure. Staff may be directed to
bring matters back for future Council consideration as
no action can be taken at a study session. The
Decorum rules still apply to the behavior of the
Council and public.

No - No - No Noes
(3)

10. (Moore) Revise “2/3 vote of the Council”” to state - Yes Yes Yes - Ayes 83 CC 02-21-2023
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“ three votes of the Council” (3)

5.5 (Staff) Ceremonial Correspondence. Remove
policy and bring back for Council consideration at a
later date.
- - - - - -

Chao moved to accept Council’s straw vote recommendations and direct staff to take Council’s input and return with a revised Council Procedures at the next regular City Council meeting; and bring back the future agenda items that were discussed. There was no second and Chao’s motion was not considered.

The following items will be provided to Council separately:
- Current Mayor’s Initiative Budget resolution and if Council desires to update the current resolution, this can be done at a future date.
- quarterly report on the To-Be-Determined (TBD) list of draft future agenda items - email to Council on exact times that Council questions will be provided as supplemental materials/desk items
- email to Council on what qualifies as a Consent Calendar agenda item - include examples of study session policies from other cities when future revisions are discussed for the adopted council procedures
- further discussion on the Colleagues Memo Policy

Wei moved and Chao seconded to provide direction to the City Manager and City Attorney to consolidate the straw vote recommendations and return to Council with a revised Procedures Manual that reflects the results of the straw poll votes, for consideration at the next regular City Council meeting; and provide more information to Cou ncil on the additional items discussed prior to adding to a future City Council agenda. The motion carried with Moore voting no.

2. Subject: Study Session to consider modifying Municipal Code Title 2 regarding compositions and responsibilities of existing Commissions and Committees (Continued from January 17, 2023)
Recommended Action: Direct staff to proceed with ordinance amendment to consolidate existing Commissions and Committees
Presenter: Pamela Wu, City Manager

Written communications for this item included a staff presentation and emails to Council.

City Manager Pamela Wu gave a presentation.

Councilmembers asked questions and made comments.

Mayor Wei opened the public comment period and the following people spoke.

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Peggy Griffin opposed consolidating the Environmental Review Committee ( ERC), Design Review Committee (DRC), Legislative Review Committee (LRC) , and Economic Development Committee (EDC).

Jennifer Griffin opposed consolidating the ERC, LRC, and other Committees.

Lisa Warren opposed discontinuing the City Hall Renovation Subcommittee and consolidating the ERC, DRC, LRC, and EDC.

Donna Austin supported consolidating existing Commissions and Committees and the staff recommendation.

Rhoda Fry opposed consolidating the ERC and DRC and delegating the EDC and LRC.

Louis Saadati supported consolidating existing Commissions and Committees and the Subcommittees.

Housing Commissioner Tessa Parish (representing self) opposed consolidating the ERC and DRC and delegating the LRC and EDC.

Mayor Wei closed the public comment period.

Fruen moved and Mohan seconded the staff recommendation to:
1) Consolidate certain Commissions and Committees; and
2) Discontinue all previously formed subcommittees; and 3) Proceed with preparation of necessary ordinance amendments.

Chao moved and Moore seconded a substitute motion to:

1. Combine the Environmental Review Committee (ERC) and Design Review Committee (DRC) into one committee but not merge with Planning Commission;

2. Remove the Legislative Review Committee (LRC);

3. Remove the Administrative Hearing Committee (AH) from the list;

4. Merge the Disaster Council with the City Council;

5. Retain the Economic Development Committee (EDC);

6. Follow the staff recommendation to discontinue the Subcommittees;

7. Follow the staff recommendation to proceed with preparation of necessary ordinance amendments.

The substitute motion failed with Chao and Moore voting yes.

Chao made a friendly amendment for staff to return with alternative suggestions for the current structure of the Economic Development Committee. (Fruen and Mohan accepted 85 CC 02-21-2023
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City Council Minutes January 25, 2023

the friendly amendment).

Moore moved and Chao seconded a second substitute motion to move the recommended action with the amendment to retain the Economic Development Committee as codified.

The second substitute motion failed with Chao and Moore voting yes.

Final motion:

Fruen moved and Mohan seconded the staff recommendation to:
1) Consolidate certain Commissions and Committees; and
2) Discontinue all previously formed subcommittees; and 3) Proceed with preparation of necessary ordinance amendments; and 4) Provide direction fo r staff to return with alternative suggestions for the current structure of the Economic Development Committee.

The motion carried with Moore voting no.

ADJOURNMENT

At 11:59 p.m., Mayor Wei adjourned the Special City Council Meeting.

________________________
Kirsten Squarcia, City Clerk

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CITY OF CUPERTINO
Agenda Item
23-12032 Agenda Date: 2/21/2023
Agenda #: 5.

Subject: Consider ratifying Accounts Payable for the period ending November 13, 2022 (continued from February 7)
Adopt Resolution No. 23-023 ratifying Accounts Payable for the period ending November 13, 2022 CITY OF CUPERTINO Printed on 2/15/2023Page 1 of 1
powered by Legistar™
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CITY COUNCIL STAFF REPORT
Meeting: February 21, 2023

Subject
Consider ratifying Accounts Payable for the period ending November 13, 2022

Recommended Action
Adopt Resolution No. 2 3-XXX ratifying Accounts Payable for the period ending November 13, 2022

Reasons for Recommendation
As part of the January 17, 2023 City Council Meeting , staff brought forward a report on November accounts payable. Staff subsequently reviewed the accounts payable provided and discovered that one week had been missed in the reporting. Staff further reviewed FY 2022-23 accounts payable presented to Council to date to determine that no other weeks are missing. No missing reports were found as all reports have been brought forward to Council.

All four weeks of the November accounts payable reports were included in the January 23, 2023 Audit Committee meeting.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________

Prepared by: Kristina Alfaro, Director of Administrative Services and City Treasurer Approved for Submission by: Pamela Wu, City Manager

A – Draft Resolution 11.13.22
B – Weekly AP Payment Register for the Period Ending 11.13.22 C – Subsequent Responses to Questions
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RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE

AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR

GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING NOVEMBER 13, 2022

WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and

WHEREAS, the said claims and demands have been audited as required by law.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 21st day of February, 2023 by the following vote:

Vote Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Hung Wei, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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Resolution No. 23-XXX

CERTIFICATION

The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.

CERTIFIED:

Kristina Alfaro, Director of Administrative Services

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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
731381 11/10/2022 Open Accounts Payable ALHAMBRA $543.84 Invoice Date Description Amount
21589707 102722 10/27/2022 Service Center - Employee Drinking Water $543.84 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$543.84
731382 11/10/2022 Open Accounts Payable American Assured Security, Inc. $308.00 Invoice Date Description Amount
49081 09/20/2022 Rental Security Services $308.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$308.00
731383 11/10/2022 Open Accounts Payable AT & T $124.44
Invoice Date Description Amount
5558-102822 10/28/2022 960 731-7142 555 8 $124.44
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$124.44
731384 11/10/2022 Open Accounts Payable Bowlmor Cupertino $3,197.27 Invoice Date Description Amount
705-26965 11/15/2022 2022 Holiday Party - Bowlmor - remaining amount due $3,197.27 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,197.27
731385 11/10/2022 Open Accounts Payable California Association of Code Enforcement Officer
$100.00
Invoice Date Description Amount
300016773 10/31/2022 CACEO Professional Membership Renewal $100.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
731386 11/10/2022 Open Accounts Payable CINTAS CORP $3,436.71 Invoice Date Description Amount
4135405307 10/25/2022 UNIFORMS SAFETY APPAREL $1,173.01 4133960415 10/11/2022 UNIFORMS SAFETY APPAREL $1,128.10 4133338449 10/04/2022 UNIFORMS SAFETY APPAREL $1,135.60 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,436.71
731387 11/10/2022 Open Accounts Payable County of Santa Clara $10,465.00 Invoice Date Description Amount
01 FY 2022 09/14/2022 Santa Clara County Weed Abatement Program fees $10,465.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,465.00
Monday, November 14, 2022Pages: 1 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 91 CC 02-21-2023
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
731388 11/10/2022 Open Accounts Payable County of Santa Clara -Office of the Sheriff
$1,379,979.83
Invoice Date Description Amount
1800083140 10/19/2022 LIVE SCAN - SEP 22 $130.00
1800083351 11/02/2022 Advance for Law Enforcement Svs - NOV 22 $1,379,849.83 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,379,979.83
731389 11/10/2022 Open Accounts Payable ELIVATE $180.06 Invoice Date Description Amount
8360026 10/31/2022 AEROBIC BAR RACK-H $180.06
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$180.06
731390 11/10/2022 Open Accounts Payable EMPLOYMENT DEVELOPMENT

DEPARTMENT
$8,297.00
Invoice Date Description Amount
L0300547728 10/31/2022 Unemployment Insurance Benefit Charge Sept 30 2022 Q3
$8,297.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,297.00
731391 11/10/2022 Open Accounts Payable FEDEX $19.62
Invoice Date Description Amount
7-929-15006 10/28/2022 FEDEX SERVICES - IT $19.62
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$19.62
731392 11/10/2022 Open Accounts Payable Freyer & Laureta, Inc. $1,970.00 Invoice Date Description Amount
22-460 08/16/2022 Memorial Park Pond Removal through 070122-073122 $1,970.00 Paying Fund Cash Account Amount
280 - Park Dedication 280 100-100 (Cash & Investments Assets Operating Cash)
$1,970.00
731393 11/10/2022 Open Accounts Payable Got Gophers, Inc. $310.00 Invoice Date Description Amount
36580 10/31/2022 Trees/ROW - Oct 2022 Mary Bridge $310.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$310.00
731394 11/10/2022 Open Accounts Payable Government Finance Officers Association
$150.00
Invoice Date Description Amount
0271421 11/07/2022 Janet GFOA Membership 11/1/22-10/31/23 $150.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$150.00
Monday, November 14, 2022Pages: 2 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 92 CC 02-21-2023
92 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
731395 11/10/2022 Open Accounts Payable Granite Rock Company $66,347.75 Invoice Date Description Amount
1001582 10/31/2022 Trees/ROW - Memorial Park Mounds Removal $66,347.75 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$66,347.75
731396 11/10/2022 Open Accounts Payable Griffin Structures Inc. $3,237.50 Invoice Date Description Amount
GSI-CLEP-24 09/30/2022 Library Expansion Project through 09302022 $962.50 GSI-CLEP-23 08/31/2022 Cupertino Library Expansion Project through 0831202 $2,275.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$3,237.50
731397 11/10/2022 Open Accounts Payable Hexagon Transportation Consultants, Inc.
$5,917.50
Invoice Date Description Amount
16058 11/03/2022 Lawson Middle School Feasibility Study through 10282022
$5,002.50
16057 11/03/2022 Cupertino TIF Peer Review through 09232022 $915.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,917.50
731398 11/10/2022 Open Accounts Payable INTERSTATE BATTERY SYSTEM SAN JOSE INC.
$677.62
Invoice Date Description Amount
10304819 10/18/2022 Fleet - MTP-67R $134.54
70268814 10/25/2022 Fleet - MTP-T4 $134.54
10305030 11/01/2022 Fleet - MTP65HD, MTP-78DT $269.09
10304683 10/11/2022 Fleet - MTP-65HD $139.45
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$677.62
731399 11/10/2022 Open Accounts Payable Interstate Sales $317.40 Invoice Date Description Amount
11792 10/28/2022 Streets - Impact K 3-3" No Base, Impact Based Fixed, Tape
$317.40
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$317.40
731400 11/10/2022 Open Accounts Payable KELLY-MOORE PAINT CO INC $379.70 Invoice Date Description Amount
808-00000859260 10/24/2022 Facilities - City Hall Fascia Painting $379.70 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$379.70
731401 11/10/2022 Open Accounts Payable Lori Baumgartner $180.50 Invoice Date Description Amount
LoriB11012022 11/01/2022 CASQA Conference 10.23.22-10.26.22- travel reimbursements
$180.50
Monday, November 14, 2022Pages: 3 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 93 CC 02-21-2023
93 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$180.50
731402 11/10/2022 Open Accounts Payable Mahan and Sons Inc. $1,400.00 Invoice Date Description Amount
1914 11/03/2022 Grounds - Oct 2022 Varian Park Maint. $1,400.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,400.00
731403 11/10/2022 Open Accounts Payable Miracle Playsystems Inc. $1,405.29 Invoice Date Description Amount
F2022-0438 06/30/2022 Miracle Play Equipment Creekside Park $1,405.29 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,405.29
731404 11/10/2022 Open Accounts Payable Mountain View Garden Center $93.74 Invoice Date Description Amount
111543 10/26/2022 Trees/ROW - 2yd Top Soil $93.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$93.74
731405 11/10/2022 Open Accounts Payable NAPA AUTO PARTS $76.21 Invoice Date Description Amount
765277 06/13/2022 Fleet - Ind Belt $8.56
782645 08/23/2022 Fleet - Connector $67.65
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$76.21
731406 11/10/2022 Open Accounts Payable Operating Engineers Local Union No. 3 $1,515.08
Invoice Date Description Amount
11042022 11/04/2022 Union Dues pp 10/22/22-11/4/22 $1,515.08 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,515.08
731407 11/10/2022 Open Accounts Payable Otis Elevator Company $1,837.08 Invoice Date Description Amount
100400947620 10/17/2022 Facilities - Sports Center Maintenance 11-1-22 to 10- 31-2023
$1,837.08
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,837.08
731408 11/10/2022 Open Accounts Payable PG&E $45,594.69 Invoice Date Description Amount
0092-103122-0 10/31/2022 116367401 -Miller W/S N of Greenwood $18.25 0092-103122-1 10/31/2022 116367359 -Homestead and Heron, traffic control svc $63.99 0092-103122-2 10/31/2022 116367150 -Homestead and Wolfe Road, Sunnyvale $95.57 Monday, November 14, 2022Pages: 4 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 94 CC 02-21-2023
94 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-103122-3 10/31/2022 116367155 -Homestead and Blaney, Cupertino Traffic Signal, Sunny
$66.30
0092-103122-4 10/31/2022 116367275 -Homestead and Tantau, Cupertino Traffic Signal, Sunny
$91.62
0092-103122-5 10/31/2022 116367013 -112017763 -11370 S Stelling Rd, Irrigation Control
($62.50)
0092-103122-6 10/31/2022 116644889 19500 Pruneridge ave pole TP16660 $6.57 0092-103122-7 10/31/2022 1110161867 - Wolfe Rd @ Apple Campus Driveway $69.67 0092-103122-8 10/31/2022 116367793 -101 Skyport Dr, DG A, San Jose, PGandE-Owned St/Highw
$738.10
0092-103122-9 10/31/2022 110958527 115145264 -Randy Lane & Larry Way- Streetlights
$57.88
0092-103122-10 10/31/2022 111736580 SF Cupertino 075 $3.98 0092-103122-11 10/31/2022 116367357 -N De Anza 188 FT N/Valley Green Dr, Irrig Controller
($62.25)
0092-103122-12 10/31/2022 116367907 -S/W Corner Stelling and Green leaf, Traffic Signal
$79.00
0092-103122-13 10/31/2022 116367113 -Miller E/S 100N off Calle De Barcelona $78.22 0092-103122-14 10/31/2022 116367836 -De Anza Blvd E/S S/O Lazaneo, Sprinkler Control
($69.00)
0092-103122-15 10/31/2022 116367677 -De Anza and Lazaneo, Sprinkler System ($68.98) 0092-103122-16 10/31/2022 116367025 -De Anza and Lazaneo, Traffic Signal $82.98 0092-103122-17 10/31/2022 110659172 -N De Anza 455FT S/O Mariani Dr, Irrig Control
($65.54)
0092-103122-18 10/31/2022 116367035 -De Anza Blvd and Mariani, Traffic Signal/Safety Lts
$103.15
0092-103122-19 10/31/2022 116367045 -De Anza Blvd and Hwy 280 S/Ramp, Traffic Signal
$100.78
0092-103122-20 10/31/2022 116367050 -NW Corner Stevens Crk, Traffic Signals $85.28 0092-103122-21 10/31/2022 116367055 -Saich Wy and Stevens Crk NE Corner, Traffic Signal
$68.75
0092-103122-22 10/31/2022 116367060 -E37R0 Stevens Creek and De Anza Blvd, Traffic Signal
$104.02
0092-103122-23 10/31/2022 116367065 -Stevens Creek Blvd E/Saich Wy, Sprinkler Control
($68.39)
0092-103122-24 10/31/2022 116367070 -Stevens Creek and Blaney Ave., Traffic Signal
$95.52
0092-103122-25 10/31/2022 116367075 -Vallco Pkwy and Perimeter Rd., Traffic Signals
$67.90
0092-103122-26 10/31/2022 116367090 -Wolfe and Vallco Pkwy, Traffic Signals $99.46 0092-103122-27 10/31/2022 116367100 -E37H3 Wolfe and 280 SB Loc B, Traffic Signal
$88.40
0092-103122-28 10/31/2022 116367105 -Stevens Crk and Wolfe Rd, Traffic Signals $127.94 0092-103122-29 10/31/2022 116367110 -SW Cor Stevens Crk and Portal, Traffic Signal
$86.30
0092-103122-30 10/31/2022 116367115 -Stevens Crk and Perimeter Rd, Traffic Control Signal
$83.14
0092-103122-31 10/31/2022 116367120 -Vallco Prky/Tantau Ave, Traffic Signal $95.25 0092-103122-32 10/31/2022 116367125 -Stevens Crk and Tantau, Traffic Signals $88.46 0092-103122-33 10/31/2022 116367130 -NW Corner Steven Crk and Torre, Traffic Signal
$84.29
Monday, November 14, 2022Pages: 5 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 95 CC 02-21-2023
95 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-103122-34 10/31/2022 116367782 -N/S Stevens Creek Blvd in front of 20301, Irrigation
($69.07)
0092-103122-35 10/31/2022 116367001 -E37H4 Wolfe and Rte 280 NB Loc A $57.70 0092-103122-36 10/31/2022 116367165 -S/E Wolfe-Pruneridge, Sprinkler Control and Traffic S
$94.79
0092-103122-37 10/31/2022 116367170 -Tantau Ave and Tandem D/W, Traffic Signal
$90.04
0092-103122-38 10/31/2022 116367175 -S/E Corner Pruneridge and Tantau, Traffic Controller
$79.73
0092-103122-39 10/31/2022 116367180 -Finch and Stevens Creek, Traffic Signals $96.36 0092-103122-40 10/31/2022 116367185 -Wolfe Rd 500 Ft S/O Homestead, City/Sign Lighting
($44.22)
0092-103122-41 10/31/2022 116367195 -Corner Miller and Phil Ln, Traffic Signal $68.23 0092-103122-42 10/31/2022 116367200 -Homestead and De Anza Blvd, Traffic Signal/Dept Pub W
$108.46
0092-103122-43 10/31/2022 116367205 -Homestead Rd and Franco Ct, Traffic Signals
$69.27
0092-103122-44 10/31/2022 116367215 -N/Ramp De Anza Blvd, Traffic Signal $85.05 0092-103122-45 10/31/2022 116367220 -Homestead Rd and Bluejay Rd, Traffic Signals
$72.43
0092-103122-46 10/31/2022 118426656 -WS Portal Btw Amhurst-Wheaton , Portal Prk Ltg, Prk L
$119.99
0092-103122-47 10/31/2022 114321565 116367416 -22601 Voss Ave $487.90 0092-103122-48 10/31/2022 116367925 -22601 Voss Ave, Outdoor Lighting-MV Park
($54.09)
0092-103122-49 10/31/2022 116367245 -Stevens Creek Blvd and Janice Ave, Sprinkler Control
($61.47)
0092-103122-50 10/31/2022 116367269 -Cor/Lucille and Randy Ln, Sprinkler System (011095852
($67.34)
0092-103122-51 10/31/2022 116367255 -Lucille and Villa De Anza, Sprinkler Control
$255.46
0092-103122-52 10/31/2022 116367815 -19784 Wintergreen Dr $596.60 0092-103122-53 10/31/2022 116367280 -Stevens Creek Blvd and Fwy 85 East Ramp, Traffic Sign
$90.02
0092-103122-54 10/31/2022 116367290 -Stevens Creek and Mary Ave, Traffic Signals
$94.26
0092-103122-55 10/31/2022 116367408 -Stevens Creek Bl and Mary Avenue, Memorial Park Pump
($14.65)
0092-103122-56 10/31/2022 116367625 -Stevens Creek Blvd Orange S/W Cor, Irrigation Control
($69.07)
0092-103122-57 10/31/2022 116367902 -10246 Parkside Ln, Wilson Pk Sprinklers,Snack Shack,I
$298.33
0092-103122-58 10/31/2022 116367628 -N/W corner Alpine Dr and Foothill Blvd, Irrigation Co
($68.88)
0092-103122-59 10/31/2022 116367476 -Salem Ave and Foothill Blvd, Irrigation Control
($69.07)
0092-103122-60 10/31/2022 116367527 -Foothill Blvd 200' N/O Stevens Creek W/S, Irrigation
($69.00)
0092-103122-61 10/31/2022 116367740 -Carmen Rd and Stevens Creek S/E corner, Irrigation Co
($69.07)
0092-103122-62 10/31/2022 116367343 112570652 -Foothill Blvd 150' N/O Alpine E/S, Irrigati
($68.69)
Monday, November 14, 2022Pages: 6 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 96 CC 02-21-2023
96 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-103122-63 10/31/2022 116367370 -Stevens Creek Blvd and Fwy 85 West Ramp, Traffic Sign
$14.29
0092-103122-64 10/31/2022 116367380 -NE Corner Peninsula and Stevens Creek, Traffic Signal
$83.23
0092-103122-65 10/31/2022 116367385 -End/Stokes W/Wilson Crt, Sprinkler Control
($66.99)
0092-103122-66 10/31/2022 116367395 -N/E corner Foothill and Starling Dr, Traffic Signals
$69.27
0092-103122-67 10/31/2022 116367067 -Stonydale Dr and Varian Park, walkway lighting and Ir
$25.77
0092-103122-68 10/31/2022 116367071 -Linda Vista Dr / Hillside Park, Hillside Park ($53.86) 0092-103122-69 10/31/2022 116367648 -Linda Vista Park/Linda Vista Dr, Irrigation Control
$91.46
0092-103122-70 10/31/2022 116367455 -E37R9 Rodriguez and De Anza Blvd, Traffic Signal
$91.11
0092-103122-71 10/31/2022 116367656 -Scofield and De Anza, 100HP ($66.79) 0092-103122-72 10/31/2022 116367465 -De Anza Blvd and Scofield Dr, Sprinkler Controller
($67.34)
0092-103122-73 10/31/2022 116367475 -Foothill and Stevens Creek, Traffic Signal $75.57 0092-103122-74 10/31/2022 116367447 -Stelling Rd Median 500' S/O Peppertree Ln, Landscape
($66.60)
0092-103122-75 10/31/2022 116367236 -Stelling Rd Median 450' S/O Stevens Crk, Landscape Ir
($66.90)
0092-103122-76 10/31/2022 116367505 -Stevens Crk and Stelling, Signal $45.33 0092-103122-77 10/31/2022 116367510 -Bubb Rd and Results Wy, Traffic Signal $61.65 0092-103122-78 10/31/2022 116367515 -Bubb Rd and McClellan Intersection, Traffic Signal
$92.43
0092-103122-79 10/31/2022 116367520 -Stelling Rd and Peppertree, Traffic Signal $69.52 0092-103122-80 10/31/2022 116367525 -Stelling and McClellan, Signals $94.00 0092-103122-81 10/31/2022 116367530 -Orange Ave and Stevens Creek N/E corner, Traffic Cont
$55.34
0092-103122-82 10/31/2022 116367493 -Dumas Dr/Jollyman Park, Jollyman Park Restroom
$460.03
0092-103122-83 10/31/2022 116367545 -Saratoga-Sunnyvale Rd, Traffic Signal $78.22 0092-103122-84 10/31/2022 116367550 -W/S Saratoga-Sunnyvale Rd @ RT85, Traffic Signal
$68.23
0092-103122-85 10/31/2022 116367560 -S/E corner De Anza and Pacifica, Traffic Signal
$84.54
0092-103122-86 10/31/2022 116367570 -De Anza Blvd, Sprinkler Controller * ($67.34) 0092-103122-87 10/31/2022 116367585 -Rainbow and Stelling, Traffic Signal $75.86 0092-103122-88 10/31/2022 116367559 -21011 Prospect Rd, Irrigation Control ($69.03) 0092-103122-89 10/31/2022 116367685 -Ruppell Pl and Moltzen Dr, Sprinkler Control
$10.62
0092-103122-90 10/31/2022 115211833 -10300 Anisworth Dr, Ball Park Stevens Creek SV
($68.90)
0092-103122-91 10/31/2022 116367630 -22100 Stevens Creek Blvd, Golf Pro Shop $229.45 0092-103122-92 10/31/2022 110081495 -10710 Stokes Ave, Somerset Park ($55.34) 0092-103122-93 10/31/2022 116367044 -10555 Mary Ave NEM $39.75 0092-103122-94 10/31/2022 116367568 -10555 Mary Ave, Corp Yard ($24.28) 0092-103122-95 10/31/2022 116367474 -10500 Ann Arbor Ave, Field-Garden Gate $48.52 Monday, November 14, 2022Pages: 7 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 97 CC 02-21-2023
97 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-103122-96 10/31/2022 114315284 116367325 -21975 San Fernando Ave, Picnic Area
$2,062.34
0092-103122-97 10/31/2022 116367171 -10155 Barbara Ln, Irrigation and Scoreboard
$98.85
0092-103122-98 10/31/2022 116367587 -10430 S De Anza Blvd, Holiday Lighting ($30.84) 0092-103122-99 10/31/2022 116367449 -10350 Torre Ave, Community Hall $2,972.09 0092-103122-100 10/31/2022 111190735 119980351-10300 Torre Ave, City Hall $9,436.46 0092-103122-101 10/31/2022 116367437 -10455 Miller Ave, Creekside Park $384.18 0092-103122-102 10/31/2022 116367988 -21710 McClellan Rd, Playground Reception Area
($69.07)
0092-103122-103 10/31/2022 116367484 -20220 Suisun Dr, Parks and Rec Free Standing Panel
($69.07)
0092-103122-104 10/31/2022 116367763 -10630 S De Anza Blvd, Holiday Lighting ($24.23) 0092-103122-105 10/31/2022 116367332 -821 Bubb Rd #B/Building Concession ($36.49) 0092-103122-106 10/31/2022 116367274 -1170 Yorkshire Dr. ($68.80) 0092-103122-107 10/31/2022 116367941 -7548 Donegal Dr, Irrigation Control /Hoover Park
($68.85)
0092-103122-108 10/31/2022 116367840 -10185 N Stelling RD $9,798.79 0092-103122-109 10/31/2022 116971849 -21111 Stevens Creek Blvd, Sports Center $9,262.25 0092-103122-110 10/31/2022 116367477 -21121 Stevens Creek Blvd, Memorial Park $1,797.45 0092-103122-111 10/31/2022 (Old116367536) 113736756 ESP113428799 -Senior Center 21251 Steve
$4,126.71
0092-103122-112 10/31/2022 116367590 -Saratoga Sunnyvale Rd and Hwy 85, Traffic Signal
$72.60
0092-103122-113 10/31/2022 116367605 -E37C1 Prospect and Rte 85, Traffic Signal $83.47 0092-103122-114 10/31/2022 116367610 -E37R6 Kentwood/S. De Anza Blvd, Traffic Signal
$78.97
0092-103122-115 10/31/2022 116367615 -Fallenleaf Ln and S De Anza Blvd, Traffic Signal
$83.76
0092-103122-116 10/31/2022 116367620 -S De Anza Blvd and Sharon Dr , Irrigation Controller
($60.81)
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$36,102.99
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$229.45
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$9,262.25
731409 11/10/2022 Open Accounts Payable RPM EXTERMINATORS INC $1,275.00 Invoice Date Description Amount
0097471 10/28/2022 Facilities - Changed Bait Various Bldgs $1,275.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,020.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$255.00
731410 11/10/2022 Open Accounts Payable San Jose Water Company $13,753.21 Invoice Date Description Amount
Import - 899058 10/20/2022 0573900000-7 - 22120 Stevens Creek Blvd $86.61 Import - 899059 10/20/2022 3688120000-4 - Mary Ave Footbridge $178.22 Monday, November 14, 2022Pages: 8 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 98 CC 02-21-2023
98 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Import - 899060 10/20/2022 3872100000-8 - Park Canyon Oak Wy $611.65 Import - 899061 10/20/2022 5022148584-5 - 10301 Byrne Ave $128.75 Import - 899062 10/20/2022 6287875324-3 - 22241 McClellan Rd (Simms) $191.95 Import - 899063 10/20/2022 6875120000-4 - 21979 San Fernando Av $592.49 Import - 899064 10/20/2022 7112900000-7 - Oak Valley Rd $307.22 Import - 899065 10/20/2022 7523510000-7 - Oak Valley Road LS $295.28 Import - 899066 10/20/2022 9118810000-1 - 21121 Stevens Ck Bl Ls $323.72 Import - 899067 10/20/2022 4299057897-5 Alhambra Ave $455.71 Import - 899068 10/28/2022 3156700000-0 - Prospect Rd.LS $183.14 Import - 899069 10/28/2022 4676110000-0 - Rainbow Dr.LS $171.02 Import - 899070 10/28/2022 6756510000-4 - Yorkshire Dr.LS $6,197.00 Import - 899071 10/28/2022 7808300000-6 - Irrigation-Median (Westlynn Wy) $180.76 Import - 899072 10/28/2022 9511610000-9 - Donegal Dr. $101.38 Import - 899073 10/27/2022 0067500000-4 - Oro Grande PL LS $162.89 Import - 899074 10/27/2022 0879200000-5 - Stelling Rd. LS $742.26 Import - 899075 10/27/2022 1731610000-1 - De Anza Blvd.S. $458.93 Import - 899076 10/27/2022 4242600000-8 - Irrigation-Median (Bollinger Rd) $139.68 Import - 899077 10/27/2022 5280181221-6 - S De Anza Bl (median irrigation) $800.43 Import - 899078 10/27/2022 5461910000-8 - De Anza Blvd.S. $531.61 Import - 899079 10/27/2022 5949902723-9 - Creekline Dr $271.89 Import - 899080 10/27/2022 9705420000-7 - 10300 Torre Avenue Ls $640.62 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,429.49
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$323.72
731411 11/10/2022 Open Accounts Payable Santa Clara Valley Water District $39,185.00 Invoice Date Description Amount
GN102133 08/30/2022 Landscape/Graywater Rebate Program $39,185.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$39,010.00
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$175.00
731412 11/10/2022 Open Accounts Payable Schaaf & Wheeler, Consulting Civil Engineers
$1,920.00
Invoice Date Description Amount
36542 09/30/2022 On-call Support Pumpkin Fiesta SD through 09302022 $1,920.00 Paying Fund Cash Account Amount
210 - Storm Drain Improvement 210 100-100 (Cash & Investments Assets Operating Cash)
$1,920.00
731413 11/10/2022 Open Accounts Payable Sherrill Inc. $1,309.47 Invoice Date Description Amount
INV-804977 10/28/2022 Trees/ROW - Cervino Wood Size 42-9 & 44.5-11 $1,309.47 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,309.47
Monday, November 14, 2022Pages: 9 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 99 CC 02-21-2023
99 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
731414 11/10/2022 Open Accounts Payable SUBURBAN PROPANE-1644 $4,730.84 Invoice Date Description Amount
172999 10/28/2022 Fleet - Propane $4,730.84
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$4,730.84
731415 11/10/2022 Open Accounts Payable SYSERCO, INC. $8,274.25 Invoice Date Description Amount
10789 08/01/2022 Facilities - Sports Center Preventative Maint. $4,061.00 11140 11/02/2022 Facilities - Sports Center Preventative Maint. $4,213.25 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$8,274.25
731416 11/10/2022 Open Accounts Payable TPx Communications $2,183.14 Invoice Date Description Amount
163161261-0 10/31/2022 Telephone Service for new VoIP System Oct. 2022 $2,183.14 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,183.14
731417 11/10/2022 Open Accounts Payable TransUnion Risk and Alternative $165.00 Invoice Date Description Amount
6110432-202210-1 11/01/2022 tlo 10/01/2022 - 10/31/2022 $165.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$165.00
731418 11/10/2022 Open Accounts Payable FIRST ELEMENT FUEL, INC. $5,000.00 Invoice Date Description Amount
308484 11/03/2022 REFUND 21530 STEVENS CREEK BLVD BLD-2020- 1927 TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
731419 11/10/2022 Open Accounts Payable GLADIATOR REPIPE $289.28 Invoice Date Description Amount
316758 11/02/2022 REFUND 19847 BEEKMAN PLACE BLD-2022-1998

WITHDRAWN
$289.28
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$289.28
731420 11/10/2022 Open Accounts Payable KDC CONSTRUCTION $5,000.00 Invoice Date Description Amount
277373 11/08/2022 REFUND 11010 N DE ANZA BLVD B-2018-0346 TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
Monday, November 14, 2022Pages: 10 of 21user: Vi Tran
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**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 100
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100 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
731421 11/10/2022 Open Accounts Payable NABIL A. IBRAHIM $335.50 Invoice Date Description Amount
316713 10/27/2022 REFUND 10555 S DE ANZA 105 BLD-2022-1995

WRONG PERMIT PAYMENT
$335.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$335.50
731422 11/10/2022 Open Accounts Payable NAKHODA, SHAZIA $103.36 Invoice Date Description Amount
S.NAKHODA101422 10/14/2022 reusable preschool trick or treat pumpkin tins. $103.36 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$103.36
731423 11/10/2022 Open Accounts Payable NAKHODA, SHAZIA $4.98 Invoice Date Description Amount
S.NAKHODA102622 10/26/2022 Lima Beans for Preschool project $4.98 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$4.98
731424 11/10/2022 Open Accounts Payable Patricia E Lee $155.00 Invoice Date Description Amount
Lee110222 11/02/2022 the applicant made two payments $155.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$155.00
731425 11/10/2022 Open Accounts Payable Thao Pham $184.70 Invoice Date Description Amount
Pham080222 08/02/2022 The applicant has an existing license $184.70 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$184.70
Type Check Totals: 45 Transactions $1,621,930.56
EFT
35636 11/07/2022 Open Accounts Payable USPS - EFT ONLY $4,174.59 Invoice Date Description Amount
237129196 11/07/2022 USPS - Shipping $4,174.59
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,174.59
35637 11/07/2022 Open Accounts Payable USPS - EFT ONLY $4,086.08 Invoice Date Description Amount
510532352 10/26/2022 CUPERTINO SCENE INC $4,086.08
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,086.08
35638 11/10/2022 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
11042022 11/04/2022 Colonial Products pp 10/22/22-11/4/22 $29.16 Monday, November 14, 2022Pages: 11 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 101
CC 02-21-2023
101 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
35639 11/10/2022 Open Accounts Payable Employment Development $7,699.71 Invoice Date Description Amount
11042022 11/04/2022 State Disability Insurance pp 10/22/22-11/4/22 $7,699.71 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,699.71
35640 11/10/2022 Open Accounts Payable National Deferred (ROTH) $2,865.66 Invoice Date Description Amount
11042022 11/04/2022 Nationwide Roth pp 10/22/22-11/4/22 $2,865.66 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,865.66
35641 11/10/2022 Open Accounts Payable National Deferred Compensatin $24,969.57 Invoice Date Description Amount
11042022 11/04/2022 Nationwide Deferred Compensation pp 10/22/22- 11/4/22
$24,969.57
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$24,969.57
35642 11/10/2022 Open Accounts Payable PERS-457K $15,892.29 Invoice Date Description Amount
11042022 11/04/2022 PERS Deferred Comp pp 10/22/22-11/4/22 $15,892.29 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$15,892.29
35643 11/10/2022 Open Accounts Payable State Disbursement Unit $231.23 Invoice Date Description Amount
11042022 11/04/2022 Child Support pp 10/22/22-11/4/22 $231.23 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$231.23
35644 11/10/2022 Open Accounts Payable California Public Employees' Retirement System
$386,533.81
Invoice Date Description Amount
7158-101422 10/14/2022 Health Premiums PERS 10/14/22 $386,533.81 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$275,064.83
642 - Retiree Medical 642 100-100 (Cash & Investments Assets Operating Cash)
$111,468.98
35645 11/07/2022 Open Accounts Payable USPS - EFT ONLY $1,036.53 Invoice Date Description Amount
511531202 11/01/2022 CUPERTINO SCENE INC $1,036.53
Paying Fund Cash Account Amount
Monday, November 14, 2022Pages: 12 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 102
CC 02-21-2023
102 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,036.53
35646 11/10/2022 Open Accounts Payable 4 PAWS GOOSE CONTROL $1,850.00 Invoice Date Description Amount
1777 11/02/2022 Grounds - Oct 2022 Goose Control Services $1,850.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,850.00
35647 11/10/2022 Open Accounts Payable 4LEAF, Inc. $8,630.00 Invoice Date Description Amount
J3872-01F 11/04/2022 Orange Ave. Sidewalk Improvements through 100122- 103122
$8,630.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$8,630.00
35648 11/10/2022 Open Accounts Payable ALEX WYKOFF $180.50 Invoice Date Description Amount
AlexW11012022 11/01/2022 CASQA Conference 10.23.22-10.26.22- travel reimbursements
$180.50
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$180.50
35649 11/10/2022 Open Accounts Payable Amazon Capital Services $240.64 Invoice Date Description Amount
1LHJ-DCWF-K34Y 11/07/2022 1x QualGear QG-PRO-PM-VCA-B Pro-AV Sloped Ceiling Adapter for 1.
$37.60
1LY4-9DRJ-JYT9 11/07/2022 1x Apple AirTag 4 Pack, Bike Airtag Case with Bell, 4 Pack) Wate
$172.10
1NMJ-7YVP-JQWN 11/07/2022 1x QualGear QG-PRO-PM-2FT-B Pro-AV 1.5" Npt Threaded Pipe, 2' Le
$30.94
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$240.64
35650 11/10/2022 Open Accounts Payable Amazon Web Services, Inc. $3,734.43 Invoice Date Description Amount
1175082397 11/02/2022 AWS - October 1 - October 31 , 2022 Applications $1,428.19 1169072385 11/02/2022 AWS - October 1 - October 31, 2022 GIS $2,306.24 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,428.19
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,306.24
35651 11/10/2022 Open Accounts Payable ANDERSON'S TREE CARE

SPECIALISTS, INC
$38,975.00
Invoice Date Description Amount
16084 10/24/2022 Grounds - Three Oaks Park Tree Maintenance $38,975.00 Paying Fund Cash Account Amount
Monday, November 14, 2022Pages: 13 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 103
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103 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$38,975.00
35652 11/10/2022 Open Accounts Payable Avocette Technologies Inc. $7,767.50 Invoice Date Description Amount
2210CU1 10/31/2022 Accela FY23 Configuration services - Oct. 2022 $7,767.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,767.50
35653 11/10/2022 Open Accounts Payable B&H PHOTO-VIDEO $8,830.88 Invoice Date Description Amount
206916383 10/25/2022 Aputure Lighting Package01 $8,830.88 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,830.88
35654 11/10/2022 Open Accounts Payable Boucher Law, PC $23,680.09 Invoice Date Description Amount
1178 11/04/2022 Finance Manager (2022) $2,210.09
1181 11/04/2022 Labor Negotiations (2022) $19,509.00
1177 11/04/2022 COVID-19 Matters $159.00
1180 11/04/2022 Labor & Employment Law Matters $1,802.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$23,680.09
35655 11/10/2022 Open Accounts Payable Community Health Charities HO $50.00 Invoice Date Description Amount
11042022 11/04/2022 Community Health Charities pp 10/22/22-11/4/22 $50.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$50.00
35656 11/10/2022 Open Accounts Payable CSG Consultants, Inc. $9,801.72 Invoice Date Description Amount
B221718 10/03/2022 Building Plan Review Services 9/1/2022 - 9/30/2022 $875.00 B221719 10/03/2022 Building Plan Review Services 9/1/2022 - 9/30/2022 $8,926.72 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$9,801.72
35657 11/10/2022 Open Accounts Payable David J. Powers & Associates, Inc. $962.50 Invoice Date Description Amount
28707 10/25/2022 Main Street Cupertino Modifications 2022/9 $962.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$962.50
35658 11/10/2022 Open Accounts Payable DLT Solutions, LLC $12,955.02 Invoice Date Description Amount
SI586020 11/04/2022 AutoCAD Licenses (1/10/23 - 1/9/26) $12,955.02 Paying Fund Cash Account Amount
Monday, November 14, 2022Pages: 14 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 104
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104 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$12,955.02
35659 11/10/2022 Open Accounts Payable DOGGIE WALK BAGS INC $5,150.25 Invoice Date Description Amount
0103237-IN 10/20/2022 Grounds - Unscented Disp Green Bags $5,150.25 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,150.25
35660 11/10/2022 Open Accounts Payable Ecology Action of Santa Cruz $18,285.10 Invoice Date Description Amount
67731 03/31/2022 Ecology Action Project Allocation $18,285.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$18,285.10
35661 11/10/2022 Open Accounts Payable EDGES ELECTRICAL GROUP $2,689.91 Invoice Date Description Amount
S5704029.001 10/26/2022 Facilities - LED Flat Panel SC Mechanic Bay Lighting Upgrade
$2,392.13
S5706280.001 10/27/2022 Streets - Adjustable 20W LED Wall Pack, RAB HIDFA $297.78 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,689.91
35662 11/10/2022 Open Accounts Payable Eflex Group, Inc $3,403.61 Invoice Date Description Amount
11042022 11/04/2022 FSA Employee Health pp 10/22/22-11/4/22 $3,403.61 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,403.61
35663 11/10/2022 Open Accounts Payable Evelyn Moran $55.00 Invoice Date Description Amount
EvelynM10212022 10/21/2022 Cell Phone Reimbursement through 10212022 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
35664 11/10/2022 Open Accounts Payable GEOTAB USA, INC. $2,810.15 Invoice Date Description Amount
IN321505 10/31/2022 Telematics Project - ProPlus Plan, Support Oct. 2022 $2,810.15 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,810.15
35665 11/10/2022 Open Accounts Payable GOLDFARB & LIPMAN LLP $1,742.00 Invoice Date Description Amount
146262 08/12/2022 Housing Legal Review 2022/07 $892.00
458952 10/28/2022 Housing Legal Review 2022/09 $714.00
459229 10/31/2022 Housing Legal Review 2022/09 $136.00
Paying Fund Cash Account Amount
Monday, November 14, 2022Pages: 15 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 105
CC 02-21-2023
105 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$1,742.00
35666 11/10/2022 Open Accounts Payable GRAINGER INC $4,717.35 Invoice Date Description Amount
9493963459 10/27/2022 Facilities - Telescopic Pole $468.65 9499834308 11/02/2022 Facilities - Filtered Diffuser $271.99 9497164682 10/31/2022 Streets - Portable Strapping Tool Battery Heavy Duty $2,889.38 9496851222 10/31/2022 Trees/ROW - Rubber Boot Orange $144.80 9501676077 11/03/2022 Trees/ROW - Probe, Heater Element $593.46 9498235481 11/01/2022 Streets - Shade Cloth Green $349.07 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,478.90
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$3,238.45
35667 11/10/2022 Open Accounts Payable HortScience I Bartlett Consulting $1,500.00 Invoice Date Description Amount
16093 10/28/2022 TR-2022-035 Arborist Peer Review - 10113 Senate Way
$1,500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,500.00
35668 11/10/2022 Open Accounts Payable IFPTE LOCAL 21 $1,976.81 Invoice Date Description Amount
11042022 11/04/2022 Association Dues - CEA pp 10/22/22-11/4/22 $1,976.81 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,976.81
35669 11/10/2022 Open Accounts Payable IMPEC GROUP INC,. $760.41 Invoice Date Description Amount
2210139 10/31/2022 Facilities - Oct 2022 Linda Vista Trail Gate $760.41 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$760.41
35670 11/10/2022 Open Accounts Payable Independent Code Consultants, Inc. $16,675.26 Invoice Date Description Amount
1677 11/01/2022 Building Plan Review Services - 2022/10 $750.00 1676 11/01/2022 Building Plan Review Services - 2022/10 $15,925.26 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$16,675.26
35671 11/10/2022 Open Accounts Payable KIMBALL-MIDWEST $388.44 Invoice Date Description Amount
100448257 11/01/2022 Streets - 3/8x4 Screw Bolt, Cherry Blast White, 3/16 Aircraft
$388.44
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$388.44
Monday, November 14, 2022Pages: 16 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 106
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
35672 11/10/2022 Open Accounts Payable Law Office of Clare M. Gibson $269.50 Invoice Date Description Amount
1050 11/01/2022 Legal Services, October 2022 $269.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$269.50
35673 11/10/2022 Open Accounts Payable Marlon Aumentado $55.00 Invoice Date Description Amount
MarlonA10152022 10/15/2022 Cell Phone Reimbursement through 091622-101522 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
35674 11/10/2022 Open Accounts Payable Mesiti-Miller Engineering, Inc. $754.50 Invoice Date Description Amount
1022024 10/31/2022 Wilson Park Basketball Court through 10252022 $754.50 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$754.50
35675 11/10/2022 Open Accounts Payable Michael Baker International $12,551.25 Invoice Date Description Amount
1162341 10/31/2022 CDBG and CDBG-CV consultant 2022/09 $6,211.25 1154663 08/08/2022 CDBG and CDBG-CV consultant 2022/07 $3,600.00 1152508 07/15/2022 CDBG and CDBG-CV consultant 2022/06 $2,740.00 Paying Fund Cash Account Amount
260 - CDBG 260 100-100 (Cash & Investments Assets Operating Cash)
$12,551.25
35676 11/10/2022 Open Accounts Payable MissionSquare $12,614.38 Invoice Date Description Amount
11042022 11/04/2022 ICMA Deferred Comp pp 10/22/22-11/4/22 $12,614.38 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,614.38
35677 11/10/2022 Open Accounts Payable Moore Lacofano Goltsman, Inc. $2,506.00 Invoice Date Description Amount
0077603 10/18/2022 Blackberry Farm Golf Course Restoration through 080122-093022
$2,506.00
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$2,506.00
35678 11/10/2022 Open Accounts Payable Nexinite, LLC $225.00 Invoice Date Description Amount
INV-001833 11/07/2022 Form Digitization Service for FY22 - Oct. 2022 $225.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$225.00
35679 11/10/2022 Open Accounts Payable NI Government Services Inc $79.04 Invoice Date Description Amount
22102907051 11/03/2022 Traffic Period 10/1/2022 - 10/31/2022 $79.04 Monday, November 14, 2022Pages: 17 of 21user: Vi Tran
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 107
CC 02-21-2023
107 of 282
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$79.04
35680 11/10/2022 Open Accounts Payable PARS/City of Cupertino $3,387.35 Invoice Date Description Amount
11042022 11/04/2022 PARS Employee pp 10/22/22-11/4/22 $3,387.35 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,387.35
35681 11/10/2022 Open Accounts Payable Professional Turf Management, Inc. $17,075.00 Invoice Date Description Amount
1255 10/20/2022 Golf Course Monthly Maintenance Fee - October 2022 $17,000.00 1256 10/25/2022 Monthly Gate Service - October 2022 $75.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$75.00
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$17,000.00
35682 11/10/2022 Open Accounts Payable QUARTIC SOLUTIONS LLC $22,275.03 Invoice Date Description Amount
3293 10/06/2022 FY23 GIS Support Services - September 2022 $11,270.00 3263 09/14/2022 FY23 GIS Support Services - August 2022 $11,005.03 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$22,275.03
35683 11/10/2022 Open Accounts Payable R.THOMAS HECK & ASSOCIATES $19,878.00 Invoice Date Description Amount
104 11/07/2022 Winter 2023 Recreation Schedule $19,878.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$19,878.00
35684 11/10/2022 Open Accounts Payable Rincon Consultants, Inc $7,081.63 Invoice Date Description Amount
43041 10/17/2022 Climate Action & Adaptation Plan Updates $7,081.63 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,081.63
35685 11/10/2022 Open Accounts Payable Ross Recreation Equipment, Inc. $632.63 Invoice Date Description Amount
I21970 10/26/2022 Grounds - Jollyman Cycler Foot Pedals $632.63 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$632.63
35686 11/10/2022 Open Accounts Payable Sedgwick Claims Management Services, Inc.
$6,984.08
Invoice Date Description Amount
400000102680 08/01/2022 Workers' Compensation Claims 8/1/22-8/31/22 $2,343.33 400000105437 09/01/2022 Workers' Compensation Claims 9/1/22-9/30/22 $2,343.33 Monday, November 14, 2022Pages: 18 of 21user: Vi Tran
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**LIVE** Cupertino **LIVE**
From Payment Date: 11/5/2022 - To Payment Date: 11/10/2022 108
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
400000075264 11/01/2021 Workers' Compensation Claims 11/1/21-11/30/21 $2,297.42 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,984.08
35687 11/10/2022 Open Accounts Payable SUNSTATE EQUIPMENT CO., LLC $2,577.87 Invoice Date Description Amount
11114893-001 10/04/2022 Grounds - Mini Excavator $2,577.87 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,577.87
35688 11/10/2022 Open Accounts Payable Uniguest, Inc. $4,914.66 Invoice Date Description Amount
INV288657 10/19/2022 1x 55" LG Display with integrated touch overlay $4,914.66 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$4,914.66
35689 11/10/2022 Open Accounts Payable URSULA SYROVA $226.49 Invoice Date Description Amount
UrsulaS11012022 11/01/2022 CASQA Conference 10.23.22-10.26.22- travel reimbursements
$226.49
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$226.49
35690 11/10/2022 Open Accounts Payable US BANK $47,608.26 Invoice Date Description Amount
ShawnT101722 10/17/2022 7105 CC Charges $553.00
MelissaR0101722 10/17/2022 0572 CC Charges $1,003.77
SelbyM101722 10/17/2022 1711 CC Charges $540.64
TyB101722 10/17/2022 7739 cc charges $6,908.08
RicA101722 10/17/2022 9906 CC Charges $715.18
AndrewS101722 10/17/2022 9993 cc charges $2,632.62
BradA101722 10/17/2022 6013 cc charges $173.96
IkaP101722 10/17/2022 8108 cc charges $1,154.28
BrianG101722 10/17/2022 6202 cc charges $1,682.16
CesarG101722 10/17/2022 9076 cc charges $190.99
JerryA101722 10/17/2022 8636 cc charges $3,716.52
JindyG101722 10/17/2022 0175 cc charges $1,062.28
JonF101722 10/17/2022 3969 cc charges $129.48
RobG101722 10/17/2022 6980 cc charges $149.95
RudyL101722 10/17/2022 8736 cc charges $204.53
FrankV10172022 10/17/2022 5849 CC Charges $16.49
KimL10172022 10/17/2022 5169 CC Charges $142.05
ReiD101722 10/17/2022 1409CC Charges $1,460.02
CherieW10172022 10/17/2022 6916 CC Charges $4,250.19
JANETL101722 10/17/2022 9949 CC Charges $5,499.91
TravisW101722 10/17/2022 8746 CC Charges ($16.05)
MarilynM10172022 10/17/2022 6763 CC Charges $27.10
KevinG101722 10/17/2022 5856 cc charges $120.00
JennyK101722 10/17/2022 8829 CC Charges $173.37
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Branton101722 10/17/2022 5320 CC Charges $1,398.30
KevinK101722 10/17/2022 8746 CC Charges $66.09
RobertK101722 10/17/2022 7858 CC Charges $415.26
CyrahC101722 10/17/2022 0363 CC Charges $1,638.28
SundariP101722 10/17/2022 9702 CC Charges $511.39
AlexC10172022 10/17/2022 5300 CC Charges $25.69
ChristL101722 10/17/2022 7456 CC Charges $22.66
ColleenF101722 10/17/2022 0798 cc charges $545.54
UrsulaS101722 10/17/2022 2512 CC Charges $32.73
BennyH101722 10/17/2022 1015 CC charges $1,764.10
SonyaL101722 10/17/2022 8808 CC Charges $143.55
RandyV101722 10/17/2022 9138 CC Charges $272.87
AmandaH101722 10/17/2022 9326 CC Charges $172.69
DanielM101722 10/17/2022 9167 CC Charges $454.12
LeungK101722 10/17/2022 1733 CC Charges $484.10
KrisG101722 10/17/2022 6959 CC Charges $992.09
KarenL101722 10/17/2022 9612 CC Charges $172.26
mariahg101722 10/17/2022 7882 CC CHARGES $1,793.48
RobertD101722 10/17/2022 6680 CC Charges $273.76
AlexG101722 10/17/2022 1741 CC Charges $684.94
KavithaA101722 10/17/2022 7567 CC Charges $116.36
DebraN101722 10/17/2022 1090 CC Charges $2,686.20
KennethE101722 10/17/2022 5954 CC Charges $451.28
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$32,969.14
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$32.73
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$9.95
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$307.80
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$5,191.05
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$426.77
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$324.76
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$1,858.61
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,509.56
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$3,977.89
35691 11/10/2022 Open Accounts Payable WOWzy Creation Corp. dba First Place
$61.61
Invoice Date Description Amount
95704 11/03/2022 Poet Laureate Trophy Engraving 2023-2024 $61.61 Paying Fund Cash Account Amount
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Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$61.61
35692 11/10/2022 Open Accounts Payable ZAYO GROUP, LLC $2,669.97 Invoice Date Description Amount
2022110030583 11/01/2022 FY23 Disaster Recovery Telecom services Nov. 2022 $2,669.97 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,669.97
Type EFT Totals: 57 Transactions $789,758.45
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 45 $1,621,930.56 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 45 $1,621,930.56 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 57 $789,758.45 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 57 $789,758.45 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 102 $2,411,689.01 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 102 $2,411,689.01 $0.00
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 45 $1,621,930.56 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 45 $1,621,930.56 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 57 $789,758.45 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 57 $789,758.45 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 102 $2,411,689.01 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 102 $2,411,689.01 $0.00
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Subsequent to the February 7, 2023 City Council Meeting when the week of November 13, 2022 Accounts Payable Agenda item was pulled, Staff received the following questions for which responses are provided below.

Q1: Are all accounts payables coming to Council under their own separate CC resolution? Yes, all Accounts payable come to City Council via resolution. They can be searched as far back as Accounts Payable has been reported this way.

Q2: Accounts Payable will no longer come to Council under a CC Resolution so they will not be easily found. True or False.

False, Accounts Payable will continue to come to City Council via resolution on a monthly basis per the requirements of Resolution 5939, Section D Number 3.

Q3: Please clarify the process Audit Committee is bringing forward.

Please refer to the Audit Committee section of item #11 on the February 21, 2023 City Council Agenda. 112
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CITY OF CUPERTINO
Agenda Item
23-12034 Agenda Date: 2/21/2023
Agenda #: 6.

Subject: Consider adoption of a resolution establishing the Commemorative Bench Dedication Policy and waiving the commemorative fee for Marilyn Francesco. (continued from February 7) Adopt Resolution No. 23-024 (Attachment A) establishing the Commemorative Bench Dedication Policy and allow a one-time waiver of the policy for Marilyn Francesco.

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CITY COUNCIL STAFF REPORT
Meeting: February 21, 2023

Subject
Consider adoption of a resolution establishing the Commemorative Bench Dedication Policy and waiving the commemorative fee for Marilyn Francesco.

Recommended Action
Adopt Resolution No. 23-XXX (Attachment A) establishing the Commemorative Bench Dedication Policy and allow a one-time waiver of the policy for Marilyn Francesco.

Reasons for Recommendation
On October 17, 2017, the City Council adopted Resolution No. 17-102 to establish a Donation Policy for accepting donations and providing guidelines to govern the management and disposition of donations. The guidelines were created to ensure that monetary donations were legal, supported a public purpose and were consistent with City of Cupertino values. Although the Donation Policy included a Park and Public Improvement Donation, it did not include a specific guideline related to the donation of a bench to commemorate or recognize a person.

Staff brought an item to the Council on May 3, 2022, for consideration to approve an installation of a plaque requested by Marilyn Francesco on a bench at Memorial Park in memory of Robin Andy. The Council did not approve the recommendation and directed staff to bring back a proposed policy and procedure for consideration of requests for donation of objects on City property, including potential locations for memorial plaques.

The attached draft Commemorative Bench Dedication Policy will serve as a guide for the acceptance and placement of commemorative benches at parks or public areas within the City.

Staff conducted research to determine the number of previously approved memorial benches and found two instances since 2015 where a memorial bench with plaque was approved by Council. The first instance was on June 2, 2015, when the City Council accepted a bench with a plaque in memory of Mrs. Virginia Logan, at Memorial Park, adjacent to the Cupertino Senior Center. The second was on September 6, 2016, when 114
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City Council accepted a donation of a bench with a plaque in memory of Erik Chen to be placed at Creekside Park.

Staff also performed research on the Commemorative Bench Dedication Policy by reviewing policies of multiple neighboring agencies: Mid-Peninsula Open Space, Town of Los Gatos, San Mateo County, City of Palo Alto, City of Saratoga, and City of Los Altos. Specifically, the evaluation compared the terms and cost of the benches to ensure the City’s proposed policy is comparable to the neighboring agencies.

The draft policy includes information related to the general rules and regulations, procurement and installation of benches, location of benches, term of dedication, cost, and approval process.

The following provides a brief description of each of the categories.

General Rules and Regulations
This section provides information related to the prohibition of dedicating a bench other than to commemorate or recognize a person. In addition, the rule stipulates that only one bench shall be dedicated to any single person or family.

Procurement and Installation
The City will purchase the bench and plaque as well as perform the installation. The installation date will be recorded in the City’s CMMS (Computerized Maintenance Management System) software, also known as CityWorks.

Bench Locations
The applicant will be required to coordinate with City staff to determine the bench location so as to not interfere with normal park use or maintenance operations and so that it is positioned to maximize and benefit an area.

Dedication Term
The dedication term is proposed to be 10 years with an option to allow the applicant to contribute an additional donation for another 10-year term for a total maximum term of 20 years.

Cost
The cost to install the bench and plaque along with maintenance for the duration of 10- years is $5,000. If the applicant chooses to extend the term to 20-years, an additional $2,500 will be collected after the expiration of the original 10-year term. These costs are meant to be cost recovery for the City and may be adjusted every five-years by the Consumer Price Index (CPI) at the City Council’s discretion.

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Approval Process
The applicant will be required to apply for City’s review and meet with City staff on site to determine the appropriate bench location. The plaque may be inscribed with a brief commemorative statement as specified in the policy. Once approved, staff will order the bench and plaque and perform the installation upon receiving payment from the applicant.

One-Time Waiver
Staff is recommending Council to waive the fee and the bench installation requirement for the applicant, Marilyn Francesco, since her application was previously brought to Council for consideration on May 3, 2022, and the applicant has already purchased a plaque. Further, this plaque would be placed on an existing bench if the waiver is approved.

Sustainability Impact
No sustainability impacts.

Fiscal Impact
No fiscal impacts for establishing the Commemorative Bench Dedication Policy. The one-time waiver of the fee would result in the City not collecting the $5,000 fee; however, Marilyn Francesco has already purchased a plaque that meets the requirements of the policy, and installation of the plaque would require less than 1 hour of staff time to install on an existing bench.

California Environmental Quality Act
No California Environmental Quality Act impacts for establishing the Commemorative Bench Dedication Policy.

_____________________________________

Prepared by: Jimmy Tan, Assistant Director of Public Works Reviewed by: Chad Mosley, Interim Director of Public Works Reviewed and Approved for Submission by: Pamela Wu, City Manager Attachments:

A – Draft Resolution
B – Draft Commemorative Bench Dedication Policy

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Attachment A
RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL ESTABLISHING A

COMMEMORATIVE BENCH DEDICATION POLICY

WHEREAS, the City of Cupertino wishes to establish a uniform policy and set of procedures for the acceptance of capital gifts to the City, including memorials and recognition items; and

WHEREAS, the proposed policy provides a formal process for acceptance and documentation of memorial bench donation; and

WHEREAS, the City of Cupertino wishes to ensure that the placement of bench memorials and plaques are suitable for the location proposed and that the memorial benches are appropriate for the City and can be maintained properly.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby adopts and approves the recommended Commemorative Bench Dedication Policy as set forth in Attachment B.

BE IT FURTHER RESOLVED THAT the fee established under Section VII of the Commemorative Bench Dedication policy is waived with respect to the application received from Marilyn Francesco in May 2022.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 21st day of February 2023, by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Hung Wei, Mayor
City of Cupertino

________________________
Date
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Resolution No. __________________ Attachment A

ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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EXIHIBIT A

Appropriation
Amendment by
Fund
Appropriation
Amendment
Revenue
Amendment
Fund Balance
(Use of)
Capital Projects
Fund
$96,658 $0 ($96,658)
Total
Appropriation
Amendment
$96,658 $0 ($96,658)

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ATTACHMENT B

COMMEMORATIVE BENCH DEDICATION POLICY

I. PURPOSE

This policy establishes Cupertino ’s guidelines for individuals to commemorate or recognize a person with the purchase and placement of a bench approved by the City of Cupertino. This policy will serve as a guide for placement of commemorative benches in parks or public areas within the City.

With respect to commemorative benches, t his policy takes precedence over Resolution No. 17-102 “Donation Policy”; and Resolution No. 17-103 “Naming of City Facilities” since these policies do not include specific guidelines to address these amenities.

II. GOVERNING RULES AND REGULATIONS

1. The Department of Public Works will accept donations for benches that commemorate or recognize a person provided that all provisions of the policy are met.

2. The Director of Public Works shall establish a procedure for applying for placement of a commemorative bench and has the authority to approve or deny any bench donation.

3. The City will only accept bench donations that commemorate, memorialize, or recognize an individual or family by name who has a direct connection to the City of Cupertino. No organizations or groups will be considered.

4. Only one bench shall be dedicated to any single person or family, unless there is a compelling reason for additional dedications as shall be determined by the Director of Public Works.

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ATTACHMENT B

III. BENCHES

1. The City will purchase a standard bench and plaque to maintain consistency through the park system and to ensure quality.

2. Following installation, all benches will be recorded in the City’s Computerized Maintenance Management System (CMMS) software. This will serve to track the installation date and maintenance history for the bench.

IV. LOCATION OF BENCHES

1. Memorial benches will be positioned to maximize their benefit to an area. The number of benches will be limited within a park so as to not interfere with normal park use or maintenance operations and shall not detract from the prime recreational purpose of an area.

3. The applicant will coordinate with city staff to determine the appropriate location of the bench. The City reserves the right to limit or prescribe bench locations as determined by the Director of Public Works.

4. The City reserves the right to remove any benches that have been damaged, and which are, in the view of City staff, beyond repair.

5. The City accepts no liability for damages to any bench from vandals or third parties.

V. PLAQUE

1. The plaque may be inscribed with a short commemorative statement recognizing or memorializing the individual or family selected by the donor (e.g., “In Memory of . . .”; “In Loving Memory of . . ."; “Dedicated to . . .”) and may include the date of dedication.

VI. TERM OF DEDICATION

1. The memorial bench dedication will have a term of 10 years with one ten- year renewal option. Should the original applicant decline to rededicate an existing bench or fail to notify the Department of Public Works of an intent to rededicate an existing bench within 60 days of the expiration date of the original 10-year term, the applicant will be contacted to pick up the commemorative plaque from the City. The retired bench will not be available to the applicant and will be reused or recycled. It is the responsibility of the applicant or their designated representative to retrieve the removed plaqu e within 60 days after the end of the agreement.

2. The maximum term for any single memorial bench is 20 years, after which 121
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ATTACHMENT B

time the bench will be removed, and the location shall be available for re-use.

3. During the 10-year term, or 20-year term with additional re-dedication, the Department of Public Works will provide regular maintenance of the bench.

VII. FEE

1. The fee for the installation and maintenance of a memorial bench shall be $5,000 for a term of ten years. The fee includes the cost of the concrete bench footing or concrete pad, procurement and installation of the bench and plaque, and 10-year sponsorship of the donated bench and plaque . An additional ten-year term can be acquired for a renewal fee of $2,500 at the expiration of the first ten-year agreement.

2. Costs will adjust every five years to align with the Consumer Price Index (CPI) as determined by the Director of Public Works.

VIII. APPROVAL PROCESS

1. The applicant must submit an application to the City’s Public Works Department.

2. The applicant and City staff shall meet at the site to determine the appropriate location of the bench.

3. The Director of Public Works will review and approve or deny the proposed bench location and plaque.

4. The City staff will order the bench and plaque and perform the installation.

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ATTACHMENT B

2 The City of Cupertino acknowledges and thanks individuals and institutions who wish to donate a bench. This Application Form is intended to memorialize the understanding between the city and the Donor.

Name: E-Mail:

Mailing Address:

Home Phone: Mobile Phone: ______________________________ Fax:

Requested Location: ___________________________________________________

Memorial Bench Plaque Inscription Request:

__________________________________________________

__________________________________________________

__________________________________________________

In addition to the foregoing, the Donor understands and agrees that:
a. Once signed, this application serves as an understanding of the Commemorative Bench Dedication Policy and receipt of payment.

Signature: Date:

Name (Print): ________________________________________

FOR CITY USE ONLY
Approved/Declined by (Name/Title, Council) on (Date). 123
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CITY OF CUPERTINO
Agenda Item
23-12028 Agenda Date: 2/21/2023
Agenda #: 7.

Subject: Consider approval of the January 30 City Council minutes Approve the January 30 City Council minutes
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Monday, January 30, 2023

SPECIAL MEETING

At 5:30 p.m., Mayor Hung Wei called the Special City Council Meeting to order in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue.

ROLL CALL

Present: Mayor Hung Wei, Vice Mayor Sheila Mohan, and Councilmembers Liang Chao, J.R.

Fruen and Kitty Moore. Absent: none.

COMMISSION INTERVIEWS

1. Subject: Interview applicants for commission terms expiring on the Housing Commission, Bicycle Pedestrian Commission, Arts and Culture Commission and Technology, Information and Communications Commission
Recommended Action : Conduct interviews and make appointments to the Housing Commission, Bicycle Pedestrian Commission, Arts and Culture Commission and Technology, Information and Communications Commission; and make appointments for any alternates

Written Communications for this item included an amended Attachment A – Interview Schedule and emails to Council.

Mayor Wei opened the public comment period and, seeing no one, closed the public comment period.

Councilmembers asked questions and made comments.

Council interviewed applicants for commission terms expiring on the Housing Commission, Bicycle Pedestrian Commission, Arts and Culture Commission and Technology, Information, and Communications Commission.

Council unanimously consented to make appointments for all commissions with terms expiring after conducting the commission interviews scheduled on January 31. 125
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City Council Minute
s
January 30, 2023

ADJOURNMENT

At 9:18 p.m., Mayor Wei adjourned the Special City Council Meeting.

_______________________________
Lauren Sapudar, Deputy City Clerk

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CITY OF CUPERTINO
Agenda Item
23-12029 Agenda Date: 2/21/2023
Agenda #: 8.

Subject: Consider approval of the January 31 City Council minutes Approve the January 31 City Council minutes
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Tuesday, January 31, 2023

SPECIAL MEETING

At 5:3 1 p.m., Mayor Hung Wei called the Special City Council Meeting to order in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue.

ROLL CALL

Present: Mayor Hung Wei, Vice Mayor Sheila Mohan, and Councilmembers Liang Chao, J.R.

Fruen and Kitty Moore. Absent: none.

COMMISSION INTERVIEWS

1. Subject: Interview applicants for commission terms expiring on the Library Commission, Planning Commission, and Parks and Recreation Commission Recommended Action: Conduct interviews and make appointments to t he Library Commission, Planning Commission, and Parks and Recreation Commission; and make appointments for any alternates

Written Communications for this item included an amended Attachment A – Interview Schedule and emails to Council.

Mayor Wei opened public comment period and, seeing no one, closed the public comment period.

Councilmembers asked questions and made comments.

Deputy City Clerk Lauren Sapudar clarified that one of the three vacancies on the Arts and Culture Commission should be fille d as a partial term , to fill an unexpected vacancy that occurred when a commissioner was terminated.

Council interview ed applicants for commission terms expiring on the Library Commission, Planning Commission, and Parks and Recreation Commission.

Councilmembers discussed the process for ranking candidates. 128
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City Council Minutes January 31, 2023

Council made appointments for the Housing Commission, Arts and Culture Commission, Technology, Information , and Communications Commission , Library Commission, Planning Commission, Bicycle Pedestrian Commission, and Parks and Recreation Commission.

Housing Commission:

Council reappointed Connie Cunningham to a full term ending January 30, 2027 (Wei, Mohan, Fruen, Moore) ; and appointed Tejesh Mistry as 1st Alternate (Wei, Mohan, Fruen, Moore).

Arts and Culture Commission:

Council a ppointed Kiran Varshneya Rohra to a full term ending January 30, 2027 (Unanimous); and a ppointed David Wang to a full term ending January 30, 2027 (Unanimous); and appointed Dana Ford to a partial term ending January 30, 202 5 (Unanimous); and appointed Rani Agrawal as 1st Alternate (Unanimous).

Technology, Information, and Communications Commission (TICC):

Council appointed Emma Shearin to a full term ending January 30, 2027 (Wei, Mohan, Fruen); and reappointed Mukesh Garg to a full term ending January 30, 2027 (Wei, Mohan, Fruen, Moore) ; and reappointed Prabir Mohanty to a full term ending January 30, 2027 (Mohan, Chao, Moore).

Council discussed making appointments for 1st and 2nd Alternate seats.

Chao moved and Moore seconded to appoint Naidu Bollineni as 1st Alternate and Sreekanth (Sree) Bhaskar as 2nd Alternate to the Technology, Information, and Communications Commission. Chao’s motion failed with Chao and Moore voting yes.

Fruen moved and Mohan seconded to appoint Sreekanth (Sree) Bhaskar as 1st Alternate and Naidu Bollineni as 2nd Alternate to the Technology, Information, and Communications Commission. Fruen’s motion carried with Moore voting no.

Library Commission:

Council appointed Janki Chokshi to a full term ending January 30, 2027 (Unanimous); and reappointed Qin Pan to a full term ending January 30, 2027 (Unanimous); and there were no alternate seat appointments.

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City Council Minutes January 31, 2023
Planning Commission:

Council a ppointed David Fung to a full term ending January 30, 2027 (Wei, Mohan, Fruen); and appointed Seema Lindskog to a full term ending January 30, 2027 (Wei, Mohan, Fruen).

Council discussed appointing for 1st and 2nd Alternate seats.

Fruen moved and Wei seconded to appoint to Tejesh Mistry as 1st Alternate and Geoff Paulsen as 2nd Alternate to the Planning Commission. The motion carried unanimously.

Bicycle Pedestrian Commission:

Council a ppointed John Zhao to a full term ending January 30, 2027 (Wei, Mohan, Fruen); and appointed Herve Marcy to a full term ending January 30, 2027 (Wei, Fruen, Moore).

Council conducted another voting round to fill the third primary member seat.

Wei moved and Fruen seconded to appoint Joel Wolf as the third primary member to the Bicycle Pedestrian Commission.

Moore moved and Chao seconded a substitute motion to appoint Jack Carter as the third primary member to the Bicycle Pedestrian Commission. Moore’s subst itute motion failed with Chao and Moore voting yes.

Fruen’s main motion carried with Chao and Moore voting no.

Council discussed appointing for 1st and 2nd Alternate seats.

Chao moved and Wei seconded to appoint Jack Carter as 1st Alternate and Sreekanth (Sree) Bhaskar as 2nd Alternate to the Bicycle Pedestrian Commission. Chao’s motion carried unanimously.

Parks and Recreation Commission:

Council appointed Jennifer Shearin to a full term ending January 30, 2027 (Wei, Mohan, Fruen); and appointed Hemant Bu ch to a full term ending January 30, 2027 (Wei, Mohan, Fruen); and appointed Claudio Bono as 1st Alternate (Wei, Mohan, Fruen).

Council discussed appointing for a 2nd Alternate seat.

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City Council Minutes January 31, 2023
Fruen moved and Wei seconded to appoint Joseph (Dan) Marshall as 2nd Alternate to the Parks and Recreation Commission.

Moore moved and Chao seconded a substitute motion to appoint Xiangchen (Minna) Xu as 2nd Alternate to the Parks and Recreation Commission. Moore’s substitute motion failed with Chao and Moore voting yes.

Fruen’s main motion carried with Chao and Moore voting no.

Final Appointments Summary:

Housing Commission
 Connie Cunningham, reappointed to a full term ending January 30, 2027 Alternate
 Tejesh Mistry

Bicycle Pedestrian Commission
 Herve Marcy, appointed to a full term ending January 30, 2027  Joel Wolf, appointed to a full term ending January 30, 2027  John Zhao, appointed to a full term ending January 30, 2027 Alternates
 1st Alternate: Jack Carter
 2nd Alternate: Sreekanth (Sree) Bhaskar

Arts and Culture Commission
 Kiran Varshneya Rohra, appointed to a full term ending January 30, 2027  David Wang, appointed to a full term ending January 30, 2027  Dana Ford, appointed to a partial term ending January 30, 2025 Alternate:
 Rani Agrawal

Technology, Information, and Communications Commission (TICC)  Emma Shearin, appointed to a full term ending January 30, 2027  Mukesh Garg, reappointed to a full term ending January 30, 2027  Prabir Mohanty, reappointed to a full term ending January 30, 2027 Alternates
 1st Alternate: Sreekanth (Sree) Bhaskar
 2nd Alternate: Naidu Bollineni

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Library Commission
 Janki Chokshi, appointed to full term ending January 30, 2027  Qin Pan, reappointed to a full term ending January 30, 2027 Alternates
 No Alternates

Planning Commission
 David Fung, appointed to a full term ending January 30, 2027  Seema Lindskog, appointed to a full term ending January 30, 2027 Alternates
 1st Alternate: Tejesh Mistry
 2nd Alternate: Geoff Paulsen

Parks and Recreation Commission
 Hemant Buch, appointed to a full term ending January 30, 2027  Jennifer Shearin, appointed to a full term ending January 30, 2027 Alternate
 1st Alternate: Claudio Bono
 2nd Alternate: Joseph (Dan) Marshall

ADJOURNMENT

At 11:02 p.m., Mayor Wei adjourned the Special City Council Meeting.

________________________________
Lauren Sapudar, Deputy City Clerk

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CITY OF CUPERTINO
Agenda Item
22-11698 Agenda Date: 2/21/2023
Agenda #: 9.

Subject: Consider approval of the February 7 City Council minutes Approve the February 7 City Council minutes
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Tuesday, February 7, 2023

REGULAR MEETING

At 6:45 p.m., Mayor Wei called the Regular City Council Meeting to order and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.

ROLL CALL

Present: Mayor Hung Wei, Vice Mayor Sheila Mohan, and Councilmembers Liang Chao, J.R.

Fruen and Kitty Moore. Absent: none.

Vice Mayor Mohan expressed sympathies to those affected by the earthquake s in Syria and Turkey and Mayor Wei held a moment of silence in their honor.

CEREMONIAL MATTERS AND PRESENTATIONS

1. Subject: Consider a certificate of appreciation to West Valley Community Services Executive Director Josh Selo recognizing his years of service to the community Recommended Action: Present certificate to West Valley Community Services Executive Director Josh Selo recognizing his years of service to the community

Josh Selo received the certificate of appreciation.

Mayor Wei presented the certificate to West Valley Community Services Executive Director Josh Selo recognizing his years of service to the community.

Mayor Wei opened the public comment period and the following people spoke.

Housing Commissioner Connie Cunningham (representing self) expressed appreciation to Josh Selo for his years of service to the community.

Mayor Wei closed the public comment period.
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POSTPONEMENTS AND ORDERS OF THE DAY – None

ORAL COMMUNICATIONS

Housing Commissioner Connie Cunningham (representing self) supported increasing biodiversity and conserving water and restoring nature at Blackberry Farm Golf Course.

Jennifer Griffin supported preserving the Stocklmeir property.

Don Halsey , representing Friends of Blackberry Farm Golf , supported the beneficial role of golf courses in biodiversity and as providing a habitat for bird species. (Submitted written comments).

Chris Noone requested information regarding the Vallco development be made available on the City website.

Lisa Warren presented a book gift to each Councilmember and supported Blackberry Farm Golf Course also providing a natural habitat and biodiversity, and an improved City website.

Brooke Ezzat supported reconsideration of the Memorial Park Plan and increased funding for inclusive playgrounds and opposed some discussion in the February 3 Council Workshop.

Rani Fischer, representing Santa Clara Valley Audubon Society, supported returning Blackberry Farm Golf Course to a natural habitat and preserving biodiversity.

Parks and Recreation Commissioner Jennifer Shearin (representing self) was concerned about emails from Councilmembers stating their position on items not yet voted on by Council.

Planning Commissioner Seema Lindskog (representing self) was concerned about emails from Councilmembers stating their position on items not yet voted on by Council.

Louise Saadati commended members of City staff for their work and supported City Council meetings proceeding in an orderly way.

Eugene Lin supported restoring the Blackberry Farm Golf Course land to a natural habitat and the resulting benefits for families and the environment.

Arjun Krishna opposed the use of herbicides and pesticides at Blackberry Farm Golf Course and supported restoring the land to a natural habitat.

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Rhoda Fry supported adding nature to Blackberry Farm Golf Course and providing cost statements for City amenities and opposed Council action at study sessions.

Peggy Griffin supported keeping Blackberry Farm Golf Course open as a biodiversity activity and was concerned about the draft Housing Element being submitted past January 31.

REPORTS BY COUNCIL AND STAFF

2. Subject: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements

Council received brief reports on councilmember activities and brief announcements.

3. Subject: Report on Committee assignments
Recommended Action: Report on Committee assignments

Councilmembers highlighted the activities of their various committees.

4. Subject: Report on Subcommittee assignments
Recommended Action: Report on Subcommittee assignments

There were no reports on Subcommittee assignments.

5. Subject: City Manager update
Recommended Action: Receive City Manager update on City business

Council received the City Manager update on City business.

CONSENT CALENDAR (Items 6-15)

Fruen moved and Mohan seconded to approve the items on the Consent Calendar, except for Items 7, 9, 10, 13, 14, 15 which were pulled for discussion. Ayes: Wei, Mohan, Chao, Fruen, and Moore. Noes: None. Abstain: None. Absent: None.

Wei moved and Mohan seconded to reorder the agenda for those items removed from the Consent Calendar; and move Item 15 after Item 16 and move Items 7, 9, 10, 13, and 14 to the end of the agenda. . Ayes: Wei, Mohan, Chao, Fruen, and Moore. Noes: None. Abstain: None.

Absent: None.

6. Subject: Consider approval of the January 17 City Council minutes 136
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Recommended Action: Approve the January 17 City Council minutes

Written Communications for this item included an amended Attachment A - Draft Minutes.

8. Subject: Consider adopting a resolution authorizing continued remote teleconference meetings of the legislative bodies of the City of Cupertino for the period February 7, 2023 through February 28, 2023 pursuant to the Brown Act, as amended by AB 361 Recommended Action: Adopt Resolution No. 23-022 authorizing continued remote teleconference meetings of the legislative bodies of the City of Cupertino for the period February 7, 2023 through February 28, 2023 pursuant to the Brown Act, as amended by AB 361

11. Subject: Consider the Monthly Treasurer's Investment Report for December 2022 Recommended Action: Receive the Monthly Treasurer's Investment Report for December 2022

12. Subject: Consider the Treasurer's Investment Report for Quarter Ending December 31, 2022
Recommended Action: Receive the Treasurer's Investment Report for Quarter Ending December 31, 2022

SECOND READING OF ORDINANCES – None

PUBLIC HEARINGS

16. Subject: Consider an appeal of the Planning Commission’s decision to deny Sign Exception to allow three (3) wall signs where two (2) are permitted and to further allow two (2) of the three (3) wall signs to be oriented towards the freeway on two separate storage facility buildings. (Application No(s): EXC -2022-003; Applicant(s): David Ford, All Sign Services; Location: 20565 Valley Green Dr.; APN: 326-10-044) Recommended Action : Conduct a public hearing and adopt Resolution No. 23 -025 (Attachment A) upholding the appeal in part, approve one of the two -requested freeway-oriented signs, and deny the requested Sign Exception

Written communications for this item included a staff presentation and an applicant/appellant presentation.

Senior Planner Gian Martire gave a presentation.

Applicants David Ford, Permit Expeditor on behalf of Image National Signs , and Brian 137
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Ulrich, VP Acquisitions & Development for Public Storage, gave a presentation.

Councilmembers asked questions and made comments.

Mayor Wei opened the public hearing and the following people spoke.

Housing Commissioner Connie Cunningham (representing self) supported denying the appeal and amending the sign ordinance to clarify light pollution and light trespassing.

Jennifer Griffin supported planting more trees on Highway 280 and denying the appeal.

Lisa Warren supported denying the appeal.

Donna Austin supported approving the signs.

Planning Commissioner Muni Madhdhipatla (representing self) supported denying the appeal.

Rani Fischer, representing Santa Clara Valley Audubon Society, supported denying the appeal and opposed allowing illuminated signs on Highway 280.

San R supported denying the appeal and upholding the Planning Commission decision.

Peggy Griffin supported denying the appeal and seeking a scenic highway permit and landscape freeway classification.

Rhoda Fry supported denying the appeal.

Mayor Wei closed the public hearing.

Council recessed from 9:01 p.m. to 9:08 p.m.

Mohan moved and Fruen seconded to adopt Resolution No. 23 -025 upholding the appeal in part, approve one of the two -requested freeway-oriented signs, and deny the requested Sign Exception. The motion carried with Moore voting no.

ITEMS REMOVED FROM THE CONSENT CALENDAR

As reordered under Consent Calendar, Item 15 was heard after Item 16.

15. Subject: Consider adopting Cupertino City Council Procedures Manual 138
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Recommended Action: Approve Resolution No. 23-021, adopting Cupertino City Council Procedures Manual

This item was pulled from the Consent Calendar for discussion.

Written communications for this item included a Supplemental Staff Report and emails to Council.

City Attorney Chris Jensen reviewed the staff report.

Mayor Wei opened the public comment period and the following people spoke.

Housing Commissioner Connie Cunningham (representing self) supported adoption of the Council Procedures Manual.

Jennifer Griffin opposed adoption of the Council Procedures Manual.

Bill Wilson supported adoption of the Council Procedures Manual.

Hema Kundargi supported adoption of the Council Procedures Manual.

Lisa Warren supported waiting and further collaboration with the public, Councilmembers, and staff.

Rhoda Fry supported further collaboration and changes to the Council Procedures Manual.

Leslie Crowell supported the process for removing items on the consent calendar by councilmembers.

Louise Saadati supported adoption of the Council Procedures Manual.

Donna Austin supported approval of the Council Procedures Manual.

Dolly Sandoval supported adoption of the Council Procedures Manual.

Rod Sinks supported adoption of the Council Procedures Manual.

Parks and Recreation Commissioner Jennifer Shearin (representing self) supported adoption of the Council Procedures Manual.

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Jean Bedord supported adoption of the Council Procedures Manual.

Planning Commissioner Seema Lindskog (representing self) supported adoption of the Council Procedures Manual.

Mayor Wei closed the public comment period.

Councilmembers asked questions and made comments.

Mohan moved and Fruen seconded to Approve Resolution No. 23 -021, adopting Cupertino City Council Procedures Manual.

Chao moved and Moore seconded a substitute motion:

Edit 1: Mayor makes recommendation on committee assignments and then approved by the Council. - Long-standing practice in Cupertino and most cities.

Edit 2: Clarify that the City Manager has no authority to dictate what information a Council member is allowed access to through CPRA. - No city anywhere allows the City Manager such authority. - This is the long-standing practice in Cupertino and most cities.

Edit 3: Two Council members can add an agenda item, which should not be removed by the majority. - This is the long-standing practice in Cupertino and most cities.

Edit 4: Allow any member of the public to pull an item off the Consent Calendar in order to make public comments - This is a long- standing practice in Cupertino and most cities, Edit 5: Follow common parliamentary procedures to only allow “Call the Question” to shut down deliberation only with supermajority vote, rather than allowing the Mayor to do so. - This is a long-standing practice in Cupertino and most cities, Edit 6: Do not take action in a study session. - This is a long-standing practice in Cupertino and most cities,
Edit 1: 3.1 Appointment. The Mayor shall appoint may make recommendations of Councilmembers to standing and ad hoc committees and subcommittees established by the City Council, subject to approval ratification by the Council at its next regular meeting. It will be the responsibility of the committees and subcommittees to inform and submit recommendations to the Council.

Edit 2: 6.6 Councilmember Access to Information. City Councilmembers have free access to the flow of any information related to the operation of the City. The City Manager shall ensure that such information is communicated by staff in full and with candor to the Council. City staff will make every effort to respond in a timely and professional manner to all requests made by individual council members for information or assistance, provided that, in the judgment of the City Manager, the request is not of a magnitude either in terms of workload or policy, which would require that it more appropriately be assigned to staff through the collective direction of the City Council, 140
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based on the guidelines set forth in Cupertino Municipal Code section 2.17.043. The City Manager shall place requests that impose a significant workload on staff on the Council agenda for review by the full Council, along with a statement from that Councilmember as to why the information is needed. No Councilmember shall circumvent the City Manager’s direction regarding a request for information by seeking information through a Public Records Act request.

Edit 3: 7.1 Future Agenda Items. The City Manager, the City Attorney, the Mayor, or any two Councilmembers may request that an item be added to a future agenda for Council action. The City Manager shall provide a quarterly report to Council regarding the status of future agenda items, which may include a request to remove items from the list of future agenda items. Any item may be removed for the future agenda items list by a majority vote of the City Council.

Edit 4: 8.4.2 Removing Item from Consent Calendar. Items may be removed the consent calendar only by a member of the City Council. Any member of the City Council who would like to remove any item from the consent calendar shall notify the City Manager and the City Clerk prior to the meeting; provided, however, each Councilmember may remove one item from the consent calendar without providing notice before the Council meeting begins. Although members of the City Council are encouraged to ask questions and share concerns about the agenda item with staff before the meeting, they are not required to do so. Items removed from the consent calendar shall be placed at the end of the agenda for consideration.

Edit 5: 8.8.3 Council Questions and Deliberations. Councilmembers may obtain the floor by seeking recognition from the Mayor. Following presentations to Council on an agenda item, Councilmembers shall each be given five minutes to ask questions of any presenter. The Mayor may allow additional time for questions where appropriate.

Following public comment, the Mayor may request that a motion be made and seconded. After the motion has been stated to the Council and seconded, any member of the Council has a right to discuss the motion after obtaining the floor. A member who has been recognized shall limit their time to five minutes. The Mayor may allow additional time for questions where appropriate. This rule shall displace any conflicting rule in the City’s adopted rules of procedure. Rosenberg’s Rule, as adopted in Resolution No. 2018-114 shall be followed, where only a supermajority vote would approve “Call for Question” to shut down deliberation.

Edit 6: (Add Item 8.8.7) Study Sessions are meetings during which the Council receives information about City business in an informal setting. The informal study session setting is intended to encourage in-depth discussion and detailed questioning and brainstorming by Council on issues of significant interest, including City policy matters, zoning applications, and major public works projects. The Council may discuss the material freely without following formal rules of parliamentary procedure. Staff may be directed to bring matters back for future Council consideration as no action can be taken at a study session.
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Chao’s substitute motion failed with Chao and Moore voting yes.

Moore moved and Chao seconded a substitute motion:

6.6 Councilmember Access to Informatio n. Last sentence: No Councilmember shall circumvent the City Manager’s direction regarding a request for information by seeking information through a Public Records Act request.

7.5 Agenda Publication. Agenda packets for a regular meeting should be published and delivered to Councilmembers no later than the Wednesday ten days prior to a Tuesday Council meeting.

8.4.2 Removing Item from Consent Calendar. Items may be r emoved from the consent calendar only by a member of the City Council …., however, each Councilmember may remove one item from the consent calendar without providing notice before the Council meeting begins.

Moore’s substitute motion failed with Chao and Moore voting yes.

Chao moved and Moore seconded a substitute motion:

Edit 2: 6.6 Councilmember Access to Information. City Councilmembers have free access to the flow of any information related to the operation of the City. The City Manager shall ensure that such information is communicated by staff in full and with candor to the Council. City staff will make every effort to respond in a timely and professional manner to all requests made by individual council members for information or assistance, provided that, in the judgment of the City Manager, the request is not of a magnitude either in terms of workload or policy, which would require that it more appropriately be assigned to staff through the collective direction of the City Council, based on the guidelines set forth in Cupertino Municipal Code section 2.17.043. The City Manager shall place requests that impose a significant workload on staff on the Council agenda for review by the full Council, along with a statement from that Councilmember as to why the information is needed. No Councilmember shall circumvent the City Manager’s direction regarding a request for information by seeking information through a Public Records Act request.

Edit 5: 8.8.3 Council Questions and Deliberations. Councilmembers may obtain the floor by seeking recognition from the Mayor. Following presentations to Council on an agenda item, Councilmembers shall each be given five minutes to ask questions of any presenter. The Mayor may allow additional time for questions where appropriate.

Following public comment, the Mayor may request that a motion be made and seconded. After the motion has been stated to the Council and seconded, any member of the Council has a right to discuss the motion after obtaining the floor. A member who has been recognized shall limit their time to five minutes. The Mayor may allow additional time for questions where appropriate. This rule shall displace any conflicting rule in the City’s adopted rules of procedure. Rosenberg’s Rule, as adopted in 142
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Resolution No. 2018-114 shall be followed, where only a supermajority vote would approve “Call for Question” to shut down deliberation.

Chao’s second substitute motion failed with Chao and Moore voting yes.

Moore made a friendly amendment to Mohan’s main motion for Council to revisit the item in six months. (Mohan and Fruen accepted Moore’s friendly amendment).

Mohan’s main motion carried as amended with Chao and Moore voting no.

Final Motion:

Mohan moved and Fruen seconded to approve Resolution No. 23 -021, ad opting Cupertino City Council Procedures Manual with an amendment for Council to revisit the item in six months. The amended motion carried with Chao and Moore voting no.

Council recessed from to 9:49 p.m. to 10:54 p.m.

ORDINANCES AND ACTION ITEMS

17. Subject: Consider approval of response to 2022 Civil Grand Jury of Santa Clara County Report entitled, “A House Divided"
Recommended Action: Approve response to 2022 Civil Grand Jury of Santa Clara County Report entitled, “A House Divided"

Written communications for this item included a staff presentation and emails to Council.

City Attorney Chris Jensen gave a presentation.

Councilmembers asked questions and made comments.

Mayor Wei opened the public comment period and the following people spoke.

Connie Cunningham supported the draft response and staff’s recommendations.

Jennifer Griffin opposed some of the Grand Jury report findings.

Louise Saadati supported following the Grand Jury recommendations and staff recommendation.

Peggy Griffin supported staff’s clarifications and respon ding to the report , opposed some report findings, and was concerned about some of the responses. 143
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Donna Austin supported responding to the report and addressing the findings and recommendations.

Rod Sinks supported the Grand Jury report and modifications to the draft response to the findings.

Housing Commissioner Tessa Parish (representing self) opposed some of the report findings.

Sean Hughes supported Council action towards reform as a partial response to the report and considering the report findings and recommendations.

Parks and Recreation Commissioner Jennifer Shearin (representing self) supported consideration of the report findings and modifications to the report responses.

Mayor Wei closed the public comment period.

Fruen moved and Wei seconded to table the discussion for this item and discuss the continuation of the remaining items that were removed from the Consent Calendar. The motion carried with Moore voting no.

Fruen moved to reorder the agenda to consider the Consent Calendar items that were pulled for discussion. There was no second and Council did not consider the motion.

18. Subject: Consider scheduling a study session to refine research scope regarding placing a potential vacancy tax ballot measure in the upcoming election Recommended Action: Direct staff to 1) proceed or 2) not proceed with necessary research regarding preparing a study session on vacancy tax

Director of Administrative Services Kristina Alfaro reviewed the staff report.

Councilmembers asked questions and made comments.

Mayor Wei opened the public comment period and the following people spoke.

Moore moved and Chao seconded to direct staff to provide data for the cost of adding a vacancy tax ballot measure for the 2024 General Election and the vacancy rate within the City.

Jennifer Griffin supported taxing vacant homes and proceeding with the necessary 144
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research.

Lisa Warren supported proceeding with the necessary research, including red -tagged homes and a housing inventory.

Housing Commissioner Connie Cunningham (representing self) supported State actions on Housing and consideration of an appropriate tax.

Council paused public comment to decide whether to extend the meeting and allow additional speakers. Fruen moved and Mohan seconded to extend the meeting and finish consideration of the item. The motion carried unanimously.

Peggy Griffin supported preparing study session on a vacancy tax in Cupertino.

Donna Austin was concerned about citizen reporting and privacy and supported alternative taxes.

Sean Hughes was concerned about citizen reporting and the cost benefit and supported stronger policies and alternatives.

Housing Commissioner Tessa Parish (representing self) supported preparing a study session on vacancy tax.

Mayor Wei closed the public comment period.

Chao moved and Moore seconded a substitute motion to direct staff to schedule a study session on a vacant property registration and rental unit registration. Chao’s substitute motion failed with Chao and Moore voting yes.

Final Motion:

Wei moved and Mohan seconded a substitute motion to direct staff to not proceed with preparing a study session on a vacancy tax. Wei’s substitute m otion carried with Chao and Moore voting no.

ITEMS REMOVED FROM THE CONSENT CALENDAR

As reordered under Consent Calendar, Items 7, 9, 10, 13, and 14 were moved to the end of the agenda.

7. Subject: Consider approval of the January 25 City Council minutes Recommended Action: Approve the January 25 City Council minutes 145
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This item was pulled from the Consent Calendar for discussion.

Written Communications for this item included an amended Attachment A - Draft Minutes.

This item was continued to the February 21 City Council meeting.

9. Subject: Consider ratifying Accounts Payable for the period ending November 13, 2022 Recommended Action: Adopt Resolution No. 23-023 ratifying Accounts Payable for the period ending November 13, 2022

This item was pulled from the Consent Calendar for discussion.

Written Communications for this item included an email to Council.

This item was continued to the February 21 City Council meeting.

10. Subject: Consider the Monthly Treasurer's Report for December 2022 Recommended Action: Receive the Monthly Treasurer's Report for December 2022

This item was pulled from the Consent Calendar for discussion.

Written Communications for this item included an email to Council.

This item was continued to the February 21 City Council meeting.

13. Subject: Consider adoption of a resolution establishing the Commemorative Bench Dedication Policy and waiving the commemorative fee for Marilyn Francesco Recommended Action: Adopt Resolution No. 23-024 (Attachment A) establishing the Commemorative Bench Dedication Policy and allow a one-time waiver of the policy for Marilyn Francesco

This item was pulled from the Consent Calendar for discussion.

Written communications for this item included two Supplemental Memos with answers to Councilmember questions, including Attachments 1 -8 examples from other cities, 9.

Memorial Bench Policies Summary, 10. Policy for Accepting Donations, 11. Amended Naming of City Facilities Policy, 12. Council Resolution No. 03 -162, 13. 6 -2-15 Council agenda packet item for Mrs. Virginia Logan, and 14. 09 -06-16 Council agenda packet item for Erik Chen.
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This item was continued to the February 21 City Council meeting.

14. Subject: Informational memorandum regarding retail square footage analysis of Main Street
Recommended Action : Receive the informational memorandum on the retail squa re footage analysis and the provisions for restaurant use at the Main Street Cupertino project

This item was pulled from the Consent Calendar for discussion.

Written communications for this item included emails to Council.

This item was continued to the February 21 City Council meeting.

ORAL COMMUNICATIONS - CONTINUED (As necessary) - None

COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS

Council did not hear this item.

ADJOURNMENT

At 12:21 a.m., on Wednesday, February 8, Mayor Wei adjourned the Regular City Council Meeting.

________________________
Kirsten Squarcia, City Clerk

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CITY OF CUPERTINO
Agenda Item
23-12036 Agenda Date: 2/21/2023
Agenda #: 10.

Subject: Consider approval of response to 2022 Civil Grand Jury of Santa Clara County Report entitled, “ A House Divided" (continued from February 7)
Approve response to 2022 Civil Grand Jury of Santa Clara County Report entitled, “A House Divided" Presenter: Christopher Jensen, City Attorney
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CITY ATTORNEY’S OFFICE

CITY HALL
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3195 • FAX: (408) 777- 3366
EMAIL: [email protected]

1 CITY COUNCIL STAFF REPORT
Meeting: February 21, 2023

Subject
Consider approval of response to the 2022 Civil Grand Jury of Santa Clara County Report entitled “A House Divided: Cupertino City Council and City Staff”

Recommended Action
Approve the response to the 2022 Civil Grand Jury of Santa Clara County Report entitled “A House Divided: Cupertino City Council and City Staff”

Reasons for Recommendation
On February 7, 2023, the City Council received a staff report (Attachment A) and presentation regarding the 2022 Civil Grand Jury of Santa Clara County Report entitled “A House Divided:

Cupertino City Council and City Staff” (Attachment B) and deliberated regarding the City’s response to the report. A draft response is provided for Council’s further consideration (Attachment C). The draft response has been revised to reflect the fact that the last of nine financial policies listed in the high-risk category for review by the internal auditor was provided to the internal auditor for review in January 2023. No other revisions to the proposed response have been made since the February 7 meeting.

Pursuant to California Penal Code section 933(c), the City must respond to the Grand Jury Report’s findings and recommendations by March 20, 2023. If approved by the City Council, the response to the Grand Jury Report will be submitted to the Presiding Judge of the Santa Clara County Superior Court before the response deadline.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
Not applicable.
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2 _____________________________________

Prepared by: Christopher D. Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager
Attachments:

A – February 7, 2023 Staff Report
B – Civil Grand Jury of Santa Clara County Report
C – Draft Response to Civil Grand Jury of Santa Clara County

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CITY ATTORNEY’S OFFICE

CITY HALL
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3195 • FAX: (408) 777- 3366
EMAIL: [email protected]
1 CITY COUNCIL STAFF REPORT
Meeting: February 7, 2023
Subject
Consider approval of response to the 2022 C ivil Grand Jury of Santa Clara County Report entitled “A House Divided: Cupertino City Council and City Staff” R
ecommended Action
Approve the response to the 2022 Civil Grand Jury of Santa Clara County Report entitled “A House Divided: Cupertino City Council and City Staff”
Discussion
On
December 19, 2022, the 2022 Civil Grand Jury of Santa Clara County released a report on various aspects of governance in the City of Cupertino (Attachment A). Topics discussed in the Grand Jury Report include:
• Cou
cilmanic interference and mutual distrust between Council and staff • Failure to provide monthly treasury reports in compliance with Government Code section 41004
• Fiscal and risk management issues
• City staff turnover
• The City’s Ethics Policy
The
preparation of monthly treasurer reports was addressed in a separate Grand Jury Report released on December 14, 2022 and in the City’s response to that report dated January 18, 2023.

The
December 19 Grand Jury Report includes the following findings and recommendations:

Findi
ng 1
The City has a culture of distrust between the councilmembers and City staff that is creating dysfunction.
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2 Recommendation 1
The City should develop or acquire a good governance training and development program for both existing and newly elected councilmembers and existing and new staff members to address: (i) their role, responsibilities, and the relevant laws that specify and/or limit their function; (ii) the division of responsibilities between councilmembers and staff as directed by the Cupertino Municipal Code; and (iii) the necessity of morale building to create a stronger, more effective, and respectful relationship between City staff and councilmembers. Recommendation 1 should be implemented by March 31, 2023.

Finding 2
The dysfunction prevalent between the City Council and City staff has negatively impacted City operations, including the continuing loss of skilled and experienced personnel. The City has a reputation of having a difficult work environment, making recruiting of highly qualified applicants difficult.

Recommendation 2
The City should hire a consultant to study staff morale and make recommendations to improve retention of employees and quality of the working environment. To the extent legally permissible, the study and recommendations should be published for public revie w. Recommendation 2 should be implemented by July 31, 2023.

Finding 3
The City has not taken sufficient steps to improve the City’s financial risk profile as recommended by its retained Internal Auditor.

Recommendation 3a
The City should implement the work plan identified in the May 2022 Fiscal Policy Inventory and Gap Analysis Report developed by the City’s internal audit firm, Moss Adams LLP, to address policy and procedural gaps and weaknesses.

Recommendation 3a should be implemented by July 31, 2023.

Recommendation 3b
The City should employ the use of continuing annual internal audits to assess progress in the development and implementation of new or modified policies and procedures to comply with
internal audit risk reduction and mitigation recommendations. Recommendation 3b should be implemented by July 31, 2023.

Finding 4
A comprehensive Code of Ethics not only provides guidance and baseline standards for ethical behavior, it includes sanctions and consequences for 430
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3 deviations from the standard. The City’s Ethics Policy is generic and lacks enforcement provisions and therefore fails to provide a framework to address ramifications for policy violations.

Recommendation 4a
The City should establish an independent Public Ethics Commissi on with guidance from experts in applied ethics, such as the Markkula Center for Applied Ethics at Santa Clara University, to: (i) develop and implement a robust government ethics training program for all councilmembers; and (ii) evaluate a best practices enforceable Code of Ethics and Conduct Policy that governs all councilmembers and appointed officials for consideration by the City Council.

This recommendation should be implemented by March 31, 2023.

Recommendation 4b
The City should reinstate enforcement procedures to enable the City Council and the public to file complaints and testify at public hearings to help remediate ethics violations. This revision should include a procedure for public admonishment, revocation of special privileges, or censure. T his recommendation should be implemented by March 31, 2023.

Recommendation 4c
The City Council should engage a conflict resolution professional to help enhance mutual understanding and respect amongst all stakeholders. This recommendation should be implem ented by January 31, 2023, and should be repeated at least once per year.

Recommendation 4d
The City should publish its current Ethics Policy on the City website by January 31, 2023.

Pursuant to California Penal Code section 933(c), the City must respond to the Grand Jury Report’s findings and recommendations by March 20, 2023. A draft response for the City Council’s consideration is included as Attachment B. The proposed response focuses of the findings and recommendations made by the Grand Jury and does not evaluate the accuracy of other factual conclusions in the Grand Jury Report. Staff seeks Council input into the draft response and regarding implementation of the Grand Jury’s recommendations. With the exception of recommended revisions to the Ethics Policy, much of the content of the recommendations is consistent with policy direction that Council has previously provided or operational actions that have been or will be undertaken by the City Manager. If approved by the City Council, the response to the Grand Jury Report will be submitted to the Presiding Judge of the Santa Clara County Superior Court before the response deadline.

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4 Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

_____________________________________

Prepared by: Christopher D. Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager
Attachments:

A - Civil Grand Jury of Santa Clara County Report
B – Draft Response to Civil Grand Jury of Santa Clara County

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Release date here Page 0 of 51

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CUPERTINO CITY COUNCIL AND CITY STAFF
2022 Santa Clara County
Civil Grand Jury
December 19, 2022
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TABLE OF CONTENTS
GLOSSARY AND ABBREVIATIONS ...................................................................................... 2 SUMMARY ................................................................................................................................... 3 BACKGROUND ........................................................................................................................... 4 METHODOLOGY ....................................................................................................................... 6 INVESTIGATION ........................................................................................................................ 7 CONCLUSION ........................................................................................................................... 14 FINDINGS AND RECOMMENDATIONS ............................................................................. 15 REQUIRED RESPONSES ......................................................................................................... 17 APPENDIX A .............................................................................................................................. 18 APPENDIX B ............................................................................................................................. 32 APPENDIX C .............................................................................................................................. 47 REFERENCES ............................................................................................................................ 50

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GLOSSARY AND ABBREVIATIONS

General Law City A city whose government structure and powers are defined by the general law of the state. This
is in contrast with a charter city whose
government structure and powers are defined
by a city charter.

California Public Records Act The California Public Records Act (Government Code section 6250 et seq.)
allows the public to request access to
government records, unless such records are
exempt by law from disclosure.

Councilmanic Interference Councilmanic Interference refers to a councilmember’s attempts to thwart the
principles of the council -manager form of
government management.

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SUMMARY

The 2022 Santa Clara County Civil Grand Jury (Civil Grand Jury) received multiple complaints concerning the behavior of the City of Cupertino (City) councilmembers toward City staff. The essence of these complaints focused on an adversarial relationship existing between the Cupertino City Council (City Council) on the one hand and City management and staff on the other.

Complainants alleged: (1) councilmembers interfered in the day-to-day operations of the City; (2) councilmembers routinely berated and belittled presentations made by City staff during City Council meetings; and (3) certain councilmembers gave direct work assignments to City employees, thwarting the requirements of the Council-Manager form of government.

Throughout its investigation, the Civil Grand Jury learned of the existence of distrust and fear among City staff of councilmembers. Generally, each side took issue with the other, laying blame back and forth over multiple c omplaints. The Civil Grand Jury was provided with repeated examples of councilmembers behaving inappropriately toward the City Manager and staff including, but not limited to, routine disrespect and the inclination to doubt the accuracy of the City staff’s work. The Civil Grand Jury found that the behavior by certain councilmembers towards City staff directly violated the City’s ordinances relating to the council-m anager form of government under which the City operates.

Furthermore, high turnover in key management and leadership positions within City government has caused the City to lose employees with significant capabilities and experience and, in some cases, leave key positions unfilled. These issues adversely impact the City’s ability to best serve the community and effectively operate the City. Additionally, the City’s designated Internal Auditor, Moss Adams LLP, identified numerous areas where the City had critical deficiencies, including that the City has weak or nonexistent internal financial controls and inadequacies in existing operating policies and procedures. Many of these deficiencies have existed for several years and pose potentially serious future operating and financial risks to the City as it pursues significant growth projects. The City Council’s Audit Committee has implemented a work plan designed to address identified areas of fiscal risk and weak or absent internal controls, but there is no evidence in City Council meeting minutes that the plan has been vetted by the City Council.

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BACKGROUND

Governance
The City is a general law city whose form of government is governed by California Government Code sections 36501 to 36525. General law cities, while complying with state mandates, may adopt ordinances that provide specific requirements related to the operation of the city. To this end, the City of Cupertino Municipal Code (“Cupertino Municipal Code”) includes the following provisions:
(1) Chapter 2.48 – Departmental Organization
(2) Chapter 2.17 – City Council/City Staff Relationships The City has chosen to operate under the Council-Manager form of government, which separates the operational responsibilities assigned to the City Manager from the governance and oversight responsibilities assigned to the Mayor and Councilmembers. Cupertino Municipal Code chapters

2.17 and 2.48 explicitly establish the roles of the City Manager, certain key staff, and the councilmembers.

Pursuant to Cupertino Municipal Code section 2.17.010, councilmembers (including the mayor) are prohibited from attempting to influence City staff’s administrative responsibilities. :

Under the Council/Manager form of government neither the City Council, nor individual Council members, can give orders to any subordinates of the City Manager. The City Manager takes his or her orders and instructions from the City Council only when given at a duly held meeting of the City Council. No individual council member can give any orders or instructions to the City Manager. [Emphasis added]
Cupertino Municipal Code section 2.17.032 expressly states that “ Individual Council members shall not attempt to influence staff decisions, recommendations, workloads, and schedules, and department priorities without prior knowledge and approval of the City Council.” As Cupertino Municipal Code section 2.17.020 provides, the intent and purpose of this requirement are to ensure that control and direction of the City are maintained by the City Council as a whole as opposed to individual councilmembers ; and to protect City staff from “undue influence” from individual councilmembers so that C ity staff can execute priorities given by management and the City Council as opposed to individual councilmembers. Further, the City Council – as opposed to individual City councilmembers – retains “the full power to accept, reject, amend, or otherwise guide and direct staff actions, decisions, recommendations, workloads and schedules, department priorities, and the conduct of city business” through the City Manager. (Section 2.17.031)

Councilmanic Interference
Councilmembers engaging in the type of conduct outlined above are committing “councilmanic interference.” Councilmanic interfer ence is a violation of the Council -Manager form of government, as established by Cupertino Municipal Code section 2.28.50:
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The City Council and its members shall deal with the administrative services of the City only through the City Manager, except for the purpose of inquiry, and neither the City Council nor any member thereof shall give orders to any subordinates of the City Manager.

The City Manager shall take his or her instructions from the City Council only when given at a duly held meeting of the City Council, and no individual councilperson shall give any instructions to the City Manager.

While councilmembers are prohibited from giving orders to subordinates of the City Manager, Cupertino Municipal Code section 2.17.034 expressly allows councilmember s to get information from City staff, which does not qualify as councilmanic interference:

Individual Council members as well as the City Council as a whole, have complete freedom of access to any information requested of staff (except information which is otherwise protected by law from disclosure) and will receive the full cooperation and candor of City staff in being provided with any requested information. Information sought by an individual council member may, at the discretion of t he City Manager, be automatically provided to the City Council as a whole. In exercising this discretion, the City Manager will consider whether the information is significant or new or otherwise not available to the Council or is of interest to the Council.

Further, Cupertino Municipal Code section 1.12.010 makes it unlawful for any person to violate a mandatory provision of the code, which can be a misdemeanor. Section 1.12.010 states:

It is unlawful for any person to perform any act that is prohibited, m ade or declared to be unlawful or an offense by the code, or to violate any provision or fail to comply with any of the requirements of this code. A violation of any provision or failing to comply with any of the mandatory requirements of the code shall constitute a misdemeanor, except where the violation is specifically declared to be an infraction.

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METHODOLOGY

The investigation process undertaken by the Civil Grand Jury included interviews with councilmembers, past and present City officials, and the A udit Committee of the City Council.

Additionally, the Civil Grand Jury watched recordings of several City Council meetings; researched and reviewed the state statutes governing the structure and operation of general law cities; researched and reviewed relevant provisions of the Cupertino Municipal Codes that describe City operations and City Council structure and responsibilities; and engaged in research that produced numerous documents supporting the findings and recommendations in this report.

The investigation focused on four critically important areas: (1) councilmanic interference by councilmembers with City management and staff; (2) operational and fiscal risk management concerns; (3) behavior dysfunction leading to failures in governance; and (4) the lack of an Ethics and Code of Conduct Policy with enforcement provisions. As a result of this investigation, the Civil Grand Jury developed several findings and recommendations to address the identified areas of dysfunction.

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INVESTIGATION

Councilmanic Interference and Mutual Distrust
The Civil Grand Jury learned that City staff are routinely criticized, ridiculed, and embarrasse d during public meetings, leading City staff not to trust councilmembers. A careful review of several recorded City Council meetings confirmed the existence of adversarial and dysfunctional behavior toward City staff exhibited by some City councilmembers. At the same time, it was also noted that some councilmembers have been concerned about the difficulty in obtaining accurate and timely information on City operations considered important in performing City Council governance and oversight responsibilities. The dysfunctional relationship between City management and some councilmembers has created an environment of distrust.

As described above, there is a difference between ordering or directing City staff – which qualifies as councilmanic behavior – and requesting information, which is expressly permitted by the Cupertino Municipal Code. The Civil Grand Jury heard multiple complaints and various examples of conduct that councilmembers viewed as permissible information requests, but City staff believed were councilmanic interference. Councilmembers do communicate directly with City staff seeking information. This is permissible; however, individual councilmembers cannot, in this context, influence staff decisions, workloads, schedules, or department priorities without prior knowledge and approval of the City Council because that kind of conduct qualifies as councilmanic interference. It is easy to see how a direct request for information from a councilmember might have the impact of influencing workloads, requiring staff to work overtime, or readjusting staff priorities, which is the concern of City staff. It is also possible that the councilmember might not know or appreciate the impact of the information request.

Thus, there is a lot of gray area between information requests and information requests that have a more councilmanic spirit. As the Civil Grand Jury learned, some of the councilmembers’ requests have been voluminous or come on the heels of the councilmember s’ specific dissatisfaction with a staff report on a certain subject and, thus, appear punitive as opposed to a genuine information request. Some councilmembers, not getting the information they need, have resorted to submitting Public Records Act requests to the City Clerk to obtain specific information from City staff. T his is unusual because Public Records Act requests are commonly made by the public, not by councilmembers. It is easy to see how City staff view this practice as an aggressive tactic by the councilmembers. On the other hand, some City staff have resisted individual councilmembers’ direct requests for detailed information or reports that they believe should have come through the City Manager and represent councilmanic interference. This is also frustrating for the councilmember who is charged with governing and must be informed to make important decisions about the direction of the City. Parsing out who is right or wrong in this landscape does not solve the core problem of distrust and resulting dysfunction. 162
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The Civil Grand Jury learned of a few instances of more blatant councilmanic conduct.

Councilmember Kitty Moore questioned a subordinate of the City Manager about charges the staff member incurred on a City credit card. The staff member presented an explanation of the charges.

Councilmember Moore did not accept the explanation and requested copies of the documentation to pursue her own investigation. Any irregularities or policy violations related to City credit use are squarely within the purview of the City Manager. Direct councilmember involvement violates the City Municipal Code prohibiting councilmembers from involving themselves in the day- to- day operations that are clearly the responsibility of the City Manager.

The Civil Grand Jury also learned through different sources that Mayor Darcy Paul directed a City staff member to assist with an event. The Mayor asserted that the City staff member had “volunteered” to help during a ribbon- cutting ceremony and therefore, such assistance did not amount to a directive as prohibited by City ordinance. The Mayor f ailed to recognize the powers at play--the inherent difference in stature --when a councilmember asks staff to attend functions outside their normal work responsibilities. On two separate occasions, Mayor Paul asked other City staff to work at events that were not part of official City business and occurred after working hours. For one such event, the Mayor made the request by personally calling the staff members.

Such requests by councilmembers should be made through the City Manager.

Another source of distrust between the City C ouncil and City staff involves renovations to City Hall. Further, City staff voiced concern that their workplace, City Hall, had not been renovated and seismically improved. Although the 2015 City Council allocated funds for the renovation, the monies were subsequently redirected to expand the City L ibrary. Certain staff regard the present City Council’s unwillingness to fund the renovation as confirmation that their health and safety concerns are not a priority.

Trust between the City Council and the City Manager and staff is essential to the effective operation of the City. The C ivil Grand Jury investigation and interviews revealed that little trust exists between the City’s staff and councilmembers. In many instances the distrust is mutual. The combination of poor relationships and strained communication between these two groups has created several critical problem areas in the functioning of City government and the ability of the City Council to provide the leadership and meaningful oversight that is the core of good governance.

Failure to Produce Treasurer’s Report
Earlier this year, the Civil Grand Jury investigated the lack of financial reporting as mandated by state law. In a separate report entitled “ Show Me the Money: Financial Transparency Needed, ” the Civil Grand Jury responded to a complaint that the City was in breach of its ordinance to produce monthly treasurer’s reports. During the investigation of the missing treasurer’s reports, the City Manager resigned unexpectedly in June of 2022. 163
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Cupertino Municipal Code section 2.24.030 (“Monthly Reports”) states:

The Treasurer shall make monthly reports which conform to the requirements of [California] Government Code Section 41004. Said reports shall be delivered to the City Council, the City Manager and made available for review by such other persons who may so request.

Despite the legal requirement to comply with Government Code section 41004, no City staff member was preparing and delivering a monthly treasurer’s report. When this issue was raised during an Audit C ommittee meeting, the rationale provided by City staff was that many of the surrounding cities do not comply with this requirement. Absence of the monthly treasurer’s report impaired the councilmembers’ ability to fully exercise fiscal oversight.

It took a few months for City staff to comply with the law. The Civil Grand Jury investigation into this issue revealed that the City finance department is now producing the treasurer’s report required under California Government Code s ection 41004 and Cupertino Municipal Code section

2.24.030. Nonetheless, the City staff’s disregard of this City ordinance in the past added to the perception of City Council that staff was not competently fulfilling their job responsibilities.

Fiscal and Risk Management Issues
Fiscal and financial risk management oversight is a key area of responsibility of every city council.

Good governance requires that city councils routinely review the financial operations of the city, identify areas of weakness and/or risk, and oversee effect ive policies and procedures for implementation by city managers. Addressing financial issues in a timely manner is an essential component of a city council’s exercise of its oversight responsibilities.

Operationally, the scheduled and repetitive use of internal audits is an effective tool for the discovery of financial management and internal control issues. Audits provide the best means of measuring consistent progress in mitigating weaknesses and identifying gaps through implementation of council-directed and -approved policies and procedures designed to address any identified issues.

The Civil Grand Jury learned of the existence of a 14-year embezzlement scheme by a former City staff member of almost $800,000 that purportedly occurred between 2000 and 2014. Further investigation revealed that after the discovery of the embezzlement sch eme in 2014, no financial policy or procedural changes were developed and implemented by the City.

The City contracts with Moss Adams LLP (Auditor) to serve as the City’s Internal Auditor.

Leading up to December of 2020, the Auditor undertook a comprehens ive risk assessment evaluation of all departments and their respective functions across the entirety of the City’s organization. Although their audit report identified several areas of concern, including internal financial controls, the Civil Grand Jury learned that the City did not take any appreciable steps to 164
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remedy these concerns. The City Council did, however, call for a more detailed audit of financial operations and risk. That led to another audit in Spring 2022, which resulted in a report entitled “City of Cupertino: Fiscal Policy Inventory and Gap Analysis,” dated May 5, 2022. That report was presented by the City staff to the Council on July 19, 2022. The audit report included in its findings a policy and procedure work plan covering areas of identified financial risk. Also included in the Auditor’s findings was a detailed “Summary of Recommendations” referencing high- risk areas that require immediate City Council attention and remediation. The following chart, prepared by the Auditor, sums up the deficiencies by area, including eight areas that the Auditor described as high risk:

Figure 1. Prioritized Policies and Procedures Work Plan The full report is attached as Appendix A
.

In sum, two separate audit reports dated December 2020 and May 2022, both commissioned by the City, included sets of recommendations to strengthen operating policies, procedures, and

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internal controls. The Civil Grand Jury learned that few, if any, of those recommendations hav e been implemented for reasons that remain unclear. Past and present key staff offered no clarity on how the City addressed or intends to address the well -developed Moss Adams internal audit recommendations.

The Civil Grand Jury learned that the City Council’s Audit Committee has been meeting and discussing the audit reports. The Civil Grand Jury investigated the functions and responsibilities assigned to the Audit Committee , which exists as a subcommittee of the City Council. These functions and responsibilities are identified on the City of Cupertino website as follows (also refer to Cupertino Municipal Code section 2.88.100):
• To review the annual audit report and management letter • To recommend appointment of internal/external auditors • To review the monthly Treasurer’s Report
• To recommend a budget format
• To review City investment policies and internal controls of such policies • To review internal audit reports
• To review quarterly Fraud, Waste, and Abuse Program reports Audit committee operating procedures require members, among other responsibilities, to assess the internal audit findings and recommendations and submit their analysis and recommendations to the City Council for discussion and action. The Auditors attend and participate in the City Council Audit Committee meeting, and their reports, findings, and recommendations are provided directly to the Audit Committee for discussion and development of recommended actions.

However, it remains unclear to the Civil Grand Jury whether the City is addressing the fiscal risks identified in the May 5, 2022, Auditor report. The Audit Committee meets regularly and the minutes reflect that there is a workplan. In May 2022, the status of the Audit C ommittee’s work was on the City Council agenda, but that meeting was later canceled. The Civil Grand Jury could find no evidence in the City Council minutes that the City Council had discussed the risk reduction work plan or had authorized the City Manager to proceed with its implementation. This is concerning because the financial control issues have long been known to the City and yet questions directed to councilmembers, Audit Committee members, and relevant City staff failed to provide assurance that the City Council has prioritized the efforts of the Audit Committee or evaluated and approved a work plan to address the audit deficiencies.

City Staff Turnover
The Civil Grand Jury learned of an abnormally high turnover rate among City staff, including key top staff positions. For example, half of the Planning Division and 60 percent of senior management staff have left the City since January 2022. The City has had four city managers from 166
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June 2019 to the present. The most recent City Manager appointment took place on August 29, 2022. The high turnover in key management positions increases the risk of operational errors and oversights. It also reduces the level of institutional memory and process knowledge that facilitates the efficient and timely flow of work throughout the City’s several departments.

High turnover also brings in new employees, some of whom are unlikely to be familiar with the City’s specific operational policies and procedures and therefore require higher levels of training and closer supervision to become proficient in their work assignments. Several of the interviews undertaken by the Civil Grand Jury confirmed that high staff and management turnover reduced the operating efficiency of City government. Further , the Civil Grand Jury learned that th is high turnover rate has negatively impacted the City’s reputation and in turn, has led to its inability to attract qualified people for some key staff and management positions. Interviewees cited turnover as a continuing operational problem.

Some councilmembers indicated that the high turnover was more a function of individual retirements and people seeking better, higher- paying positions. Documents researched and reviewed by the Civil Grand Jury provided information that did not fully support these conclusions.

For example, the City of Cupertino salary structure for staff and management is competitive with equivalent positions in other nearby cities. And witnesses confirmed that much of the turnover was due to some councilmembers’ contentious behavior and direct interference in City operations and staff assignments.

Interviews with current and former City managers confirmed that some City councilmembers inserted themselves in the process of recruiting and hiring for open positions within the City. The belief by City staff that their work is unappreciated and devalued by councilmembers perpetuates the open and public conflict between the City Council and City staff. Such behavior makes it highly likely that management turnover will continue.

Effective local government depends upon hiring and retaining qualified staff and management and electing councilmembers dedicated to functioning in a manner that best serves their constituents.

The City, according to several interview statements, has developed a reputation of having a difficult work environment, making recruiting of highly qualified applicants difficult.

Ethics Policy
In a City Council vote on January 15, 2019, the City Council rescinded its Code of Ethics and Conduct that had just been voted on and passed the prior November. A year later, in January 2020, the City Council adopted a new Ethics Policy. The Civil Grand Jury has many concerns about the new Ethics Policy.
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First, unlike the rescinded version, the current Ethics Policy is less comprehensive and ignores the subject of councilmanic interference found in the rescinded version. Thus, there are significantly fewer ethical requirements and standards for councilmembers.

Second, the current version of the Ethics Policy contains no enforcement provisions that would allow action(s) to be taken against councilmembers or City officials who violate behavioral or performance requirements. The Civil Grand Jury reviewed the City’s current Ethics Policy against those of comparable cities. No ticeably missing were enforcement provisions that enabled the public, councilmembers, and staff to report policy violations or other misconduct.

Enforcement provisions are needed to:
• Provide guidelines to address misconduct and inappropriate behavior • Implement appropriate disciplinary action when necessary, including warnings, sanctions, censure, and termination
• Define steps to take depending upon the nature of the violation, prior violations by the same individual, and other factors that could bear upon the seriousness of the violation In the absence of enforcement provisions, the City’s barebones Ethics Policy is ineffective in remediating problematic staff and councilmember actions and behaviors. Adopting a more comprehensive ethics policy is important to enable the City Council to execute its assigned responsibilities for effective governance, operational oversight, and risk mitigation.

Third, the Ethics Policy is not available to the public online. This lack of transparency is unusual for City government. Further, the lack of a publicly available Ethics Policy reduces the likelihood that councilmembers will be held accountable by the public for violations of the policy. The 2018 and 2020 versions of the City’s Ethics Policy are attached as Appendix B and Appendix C ,
respectively.

Fourth, the year-long gap during which the City had no ethics policy is a concern.

Last, it seems that the rationale for creating a policy with generic ethics goals and no enforcement provisions was to avoid accountability. One councilmember interviewed expressed the opinion that the old policy did not provide enough flexibility. Another councilmember suggested that the old Ethics Policy was too restrictive. No City councilmembers could explain why the replacement Ethics Policy does not contain any enforcement provisions. The City Council’s decision to rescind a detailed Code of Ethics and Conduct with meaningful enforcement provisions, and to replace it with a barebones unenforceable policy that is not publicly available, and, in the meantime, to operate without any policy at all for 12 months, is very concerning to the Civil Grand Jury and evidences a lack of willingness on the part of the current City Council to hold itself accountable.

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CONCLUSION

Voters of the City of Cupertino elect five councilmembers. Councilmembers in turn hire the City Manager and the City Attorney. The public has the right to hold the governing body responsible for its leadership and guidance and to pursue policies that lead to sound governance. City voters do not elect City staff. If the environment created by the governing board is toxic, the City will not be able to hire and retain competent talent to serve the residents of Cupertino. The governing council must create a respectful environment for staff. The behavior of councilmembers may need to be reviewed and good government practices implemented to remediate the dysfunction that currently exists.

The absence of a comprehensive Ethics and Code of Conduct policy with enforcement provisions is a significant concern for the Civil Grand Jury. Ethics and Code of Conduct policies set baseline parameters of acceptable organizational operating practices and required behavior of staff, management and councilmembers. The absence of enforcement provisions in the new Ethics Policy provides the City and its residents no remedy for unacceptable actions or behavior.

The Civil Grand Jury is aware that this report will be published after the November 2022 elections and hopes that any newly elected councilmembers will take the opportunity to develop better working relationships with the City staff.

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FINDINGS AND RECOMMENDATIONS

Finding 1
The City has a culture of distrust between the councilmembers and City staff that is creating dysfunction.

Recommendation 1
The City should develop or acquire a good governance training and development program for both existing and newly elected councilmembers and existing and new staff members to address: (i) their role, responsibilities, and the relevant laws that specify and/or limit their function; (ii) the division of responsibilities between councilmembers and staff as directed by the Cupertino Municipal Code; and (iii) the necessity of morale building to create a stronger, more effective, and respectful relationship between City staff and councilmembers. Recommendation 1 should be implemented by March 31, 2023.

Finding 2
The dysfunction prevalent between the City Council and City staff has negatively impacted City operations, including the continuing loss of skilled and experienced personnel. The City has a reputation of having a difficult work environment, making recruiting of highly qualified applicants difficult.

Recommendation 2
The City should hire a consultant to study staff morale and make recommendations to improve retention of employees and quality of the working environment. To the extent legally permissible, the study and recommendations should be published for public review. Recommendation 2 should be implemented by July 31, 2023.

Finding 3
The City has not taken sufficient steps to improve the City’s financial risk profile as recommended by its retained Internal Auditor.

Recommendation 3a
The City should implement the work plan identified in the May 2022 Fiscal Policy Inventory and Gap Analysis Report developed by the City’s internal audit firm, Moss Adams LLP, to address policy and procedural gaps and weaknesses. Recommendation 3a should be implemented by July 31, 2023.

Recommendation 3b
The City should employ the use of continuing annual internal audits to assess progress in the development and implementation of new or modified policies and procedures to comply with 170
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internal audit risk reduction and mitigation recommendations. Recommendation 3b should be implemented by July 31, 2023.

Finding 4
A comprehensive Code of Ethics not only provides guidance and baseline standards for ethical behavior, it includes sanctions and consequences for deviations from the standard. The City’s Ethics Polic y is generic and lacks enforcement provisions and therefore fails to provide a framework to address ramifications for policy violations.

Recommendation 4a
The City should establish an independent Public Ethics Commission with guidance from experts in applied ethics, such as the Markkula Center for Applied Ethics at Santa Clara University, to: (i) develop and implement a robust government ethics training program for all councilmembers; and (ii) evaluate a best practices enforceable Code of Ethics and Conduct Policy that governs all councilmembers and appointed officials for consideration by the City Council. This recommendation should be implemented by March 31, 2023.

Recommendation 4b
The City should reinstate enforcement procedures to enable the City Council and the public to file complaints and testify at public hearings to help remediate ethics violations. This revision should include a procedure for public admonishment, revocation of special privileges, or censure. This recommendation should be implemented by March 31, 2023.

Recommendation 4c
The City Council should engage a conflict resolution professional to help enhance mutual understanding and respect amongst all stakeholders. This recommendation should be implemented by January 31, 2023, and should be repeated at least once per year.

Recommendation 4d
The City should publish its current Ethics Policy on the City website by January 31, 2023.

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REQUIRED RESPONSES

Pursuant to California Penal Code § 933(b) et seq. and California Penal Code § 933.05, the County of Santa Clara 2022 Civil Grand Jury requests responses from the following governing body:

Responding Agency Findings Recommendations
The City of Cupertino 1, 2, 3, 4 1, 2, 3a, 3b, 4a, 4b, 4c, 4d

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APPENDIX A
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APPENDIX B
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APPENDIX C
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REFERENCES
Bibliography:

California Government Code section 36501, https://law.justia.com/codes/california/2021/code- gov/title-4/division-3/part-1/section-36501/#:~:text=%C2%A7%2036501%20(2021)- ,36501.,(b)%20A%20city%20clerk (accessed October 15, 2022).

California Government Code section 41004, https://law.justia.com/codes/california/2019/code- gov/title-4/division-3/part-3/chapter-3/section-41004/#:~:text=%C2%A7%2041004%20(2019)- ,41004.,copy%20with%20the%20legislative%20body (accessed November 1, 2022).

City of Cupertino Municipal Code,
https://codelibrary.amlegal.com/codes/cupertino/latest/cupertino_ca/0-0-0-78624 (assessed October 30, 2022).

City of Cupertino Ethics Policy, adopted by Resolution No 2020-011 dated January 21, 2020.

City of Cupertino, City of Cupertino Careers Class Specifications, www.governmentjobs.com/careers/cupertino/classspecs (assessed Nov 3, 2022).

County of Santa Clara 2022 Civil Grand Jury Report, “Show Me The Money: Financial Transparency Needed,” November 2022.

Hase, Grace, “Cupertino loses latest city manager in four years, and mayor wanted to ‘ hold off’ in disclosing it, ” Mercury News, https://www.mercurynews.com/2022/07/02/cupertino-loses- latest-city-manager-in-four-years-and-mayor-wanted-to-hold-off-on-disclosing-it/ July 2, 2022, updated July 3, 2022 (accessed October 11, 2022).

League of California Cities, “Your Legal Powers and Obligations, ” https://www.calcities.org/docs/default-source/new-mayors-and-council-members-academy- session-materials/02-your-legal-powers-and-obligations.pdf (accessed October 13, 2022).

Marrkula Cent er for Applied Ethics, “Government Ethics, ” Santa Clara University, https://www.scu.edu/government-ethics/ (accessed November 1, 2022).

National League of Cities, “ City Councils,” https://nlc.org/city-councils (accessed November 1, 2022).

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This report was ADOPTED by the County of Santa Clara 2022 Civil Grand Jury on this 19th day of December, 2022.

______________________________
Ms. Karen Enzensperger

Foreperson

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1 CITY OF CUPERTINO RESPONSE TO THE FINDINGS AND RECOMMENDATIONS OF THE 2022 SANTA CLARA COUNTY CIVIL GRAND JURY REPORT, “A HOUSE DIVIDED: CUPERTINO CITY COUNCIL AND CITY STAFF”
Finding 1
The City has a culture of distrust between the councilmembers and City staff that is creating dysfunction.

Response: Partially agree/partially disagree. The Grand Jury Report identifies examples of conflict and distrust that the City should strive to overcome. The City agrees that the Grand Jury has identified a genuine problem in the City, although descriptions of specific instances may be inaccurate or incomplete. The Report may also overstate the level of “dysfunction” that is present in the City. The City continues to deliver a high level of services to its residents. In addition, the City continues to make policy progress in many areas —for example, the City Council recently approved two much-needed major housing projects and several smaller developments, and the City continues to innovate in policy areas such as its response to climate change and the reduction of single-use plastics.

Despite some areas of disagreement with the Grand Jury’s conclusions, the City agrees that distrust between staff and Councilmembers has been pervasive and mutual. The Grand Jury Report correctly calls attention to the need for trust and civility in interactions between Council and staff.

Recommendation 1
The City should develop or acquire a good governance training and development program for both existing and newly elected councilmembers and existing and new staff members to address: (i) their role, responsibilities, and the relevant laws that specify and/or limit their function; (ii) the division of responsibilities be tween councilmembers and staff as directed by the Cupertino Municipal Code; and (iii) the necessity of morale building to create a stronger, more effective, and respectful relationship between City staff and councilmembers. Recommendation 1 will be implemented by March 31, 2023.

Response: The City has begun implementing Recommendation 1 and will complete implementation of the recommendation by the end of Fiscal Year 2022-2023. The City executive leadership team and City Council will continue to strive for a more respectful relationship between staff members and Councilmembers. Councilmembers and staff are consistently advised on their roles and responsibilities under the Council -Manager form of government, including responsibilities that are codified in the Cupertino Municipal Code. The City management team has provided Council training on these issues during recent Council orientation and retreat sessions and will continue to reinforce the message delivered at those training sessions. In addition, on September 6, 2022, t he City Council 207
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2 approved the Fiscal Year 2022-2023 Internal Audit Workplan. That workplan included an Enterprise Leadership Study that will assess the effectiveness o f the City’s management and governance collaboration framework and provide recommendations to strengthen and streamline procedures to align with best practices for municipal leadership. The study began in January and is expected to be completed by June 2023. In addition, a City Council retreat focusing on governance issues, including a discussion moderated by an outside consultant, took place on February 3, 2023.

The City also acknowledges the need for improved staff training on the role of City staff within the Council -Manager form of government and will seek to develop recommendations for improving staff training and morale in connection with the implementation of Recommendation 2, below.

Finding 2
The dysfunction prevalent between the City Council an d City staff has negatively impacted City operations, including the continuing loss of skilled and experienced personnel. The City has a reputation of having a difficult work environment, making recruiting of highly qualified applicants difficult.

Response: Partially agree/partially disagree. While it is difficult to disentangle Cupertino - specific factors from larger economic trends that have made recruitment and retention challenging for government agencies throughout the region, the City is aware of instances where poor Council-staff relations have contributed to the decisions of staff to leave the City.

At the same time, the City has recently had successful recruitments to fill key positions with qualified external and internal candidates. Despite these successes, the City acknowledges that reputational issues have created challenges for the recruitment and retention of key personnel that the City must strive to overcome.

Recommendation 2
The City should hire a consultant to study staff morale and make recommendations to improve retention of employees and quality of the working environment. To the extent legally permissible, the study and recommendations should be published for public review. Recommendation 2 should be implemented by July 31, 2023.

Response: The City agrees with Recommendation 2 and will implement the recommendation through an update to the c itywide risk assessment first conducted in December 2020 by the City’s internal auditor. The City anticipates including the update in the Fiscal Year 2023-2024 Internal Audit Workplan.
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3 Finding 3
The City has not taken sufficient steps to improve the City’s financial risk profile as recommended by its retained Internal Auditor.

Response: Disagree. While the City agrees that the internal auditor’s recommendations should be implemented, the Grand Jury Report provides an inaccurate view of the City’s “financial risk profile.” The City has implemented financial controls to protect against waste, abuse, and fraud, including the following:
 In December 2014, the City implemented a new enterprise resources planning (“ERP”) software, New World. The transition to New World improved internal controls on procurement by establishing multi-layered approvals to prevent fraud, waste, and abuse.
 In conjunction with the upgrade of the City’s ERP software in 2014, the City incorporated a decentralized accounting structure to enhance segregation of purchasing and financial duties.
 Since 2014, the City has hired 4.5 additional full-time equivalent staff to improve segregation of duties and internal controls
 The City implemented a Council-approved Fraud, Waste and Abuse Program in Fall 2022.
 The City submitted eight of the nine financial policies listed in the high-risk category for review by the internal auditor as reported to the Audit Committee on November 28, 2022. The City presented the ninth policy to the internal auditor for review by January 2023. The City expects all nine policies will be finalized for approval by June 30, 2023.

In addition, the December 14, 2022 Grand Jury Report, “Show Me the Money”, confirmed that the City is in compliance with its financial reporting requirements.

The City disagrees with the Grand Jury Report’s characterization of these measures as not “sufficient.” Nevertheless, the City agrees that implementation of City’s Internal Audit Workplan should be prioritized, as reflected in the above response and the City’s responses to the recommendations below.

Recommendation 3a
The City should implement the work plan identified in the May 2022 Fiscal Policy Inventory and Gap Analysis Report developed by the City’s internal audit firm, Moss Adams LLP, to address policy and procedural gaps and weaknesses. Recommendation 3a 209
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4 should be implemented by July 31, 2023.

Response: The City agrees with this recommendation and intends to implement the work plan identified in the May 2022 Fiscal Policy Inventory and Gap Analysis Report by June 30, 2023.

Recommendation 3b
The City should employ the use of continuing annual internal audits to assess progress in the development and implementation of new or modified policies and procedures to comply with internal audit risk reduction and mitigation recommendations.

Recommendation 3b should be implemented by July 31, 2023.

Response: This City has implemented Recommendation 3b.

Finding 4
A comprehensive Code of Ethics not only provides guidance and baseline standards for ethical behavior, it includes sanctions and consequences for deviations from the standard.

The City’s Ethics Policy is generic and lacks enforcement provisions and therefore fails to provide a framework to address ramifications for policy violations.

Response: Partially agree/partially disagree. The Grand Jury Report correctly emphasizes the importance of baseline standards for ethical behavior, including sanctions for noncompliance. As in most cities, the responsibility for holding elected o fficials and staff for any ethics code violations falls on the City Council and City Manager, respectively.

With respect to the level of detail in the Ethics Policy, ethics policies vary widely among jurisdictions in level of detail and prescriptiveness. Regardless of the form of the ethics policy, the policy should serve the purposes of increasing public confidence in the integrity of local government and its effective and fair operations , and support independent, impartial, and fair decision -making and execution of policy by City officials, as reflected in City of Cupertino Resolution 20-011, adopting the current Ethics Policy.

Recommendation 4a
The City should establish an independent Public Ethics Commission with guidance from experts in applied ethics, such as the Markkula Center for Applied Ethics at Santa Clara University, to: (i) develop and implement a robust government ethics training program for all councilmembers; and (ii) evaluate a best practices enforceable Code of Ethics and Conduct Policy that governs all councilmembers and appointed officials for consideration by the City Council. This recommendation should be implemented by March 31, 2023.

Response: The City provides required ethics training for elected officials and supplements that requ ired training with opportunities for additional ethics education at League of Cities conferences and Council retreats. The City will review its current ethics training for 210
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5 opportunities to improve training for Councilmembers and other City officials. In addition, the City Council Procedures Manual under consideration by Council includes standards for conduct and decorum that are consistent with the Grand Jury’s recommendations.

The City Council may consider revisions to the current Ethics Policy as part of the Fiscal Year 2023 -2024 work program. However, based on the City’s understanding of ethics policies in peer jurisdictions, the City Council is typically responsible for considering ethics violation and enforcing sanctions against Councilmembers, commissioners, and committee members where appropriate; few, if any, peer jurisdictions delegate this authority to an independent ethics commission. The Grand Jury’s recommendation fails to take into account the administrative burden and expense of establishing an independent ethics commission in smaller jurisdictions such as Cupertino.

Recommendation 4b
The City should reinstate enforcement procedures to enable the City Council and the public to file complaints and testify at public hearings to help remediate ethics violations. This revision should include a procedure for public admonishment, revocation of special privileges, or censure. This recommendation should be implemented by March 31, 2023.

Response: It is unclear what prior enforcement provisions the Gr and Jury report references in this recommendation. The City’s 2018 Ethics Policy, like its current Ethics Policy, is explicitly self -enforcing. (Grand Jury Report, Appendix B at p. 46.) Consistent with the practice in an overwhelming majority of Cupertino’ s peer jurisdictions, the City Council is, and at all recent times has been, responsible for enforcing standards for the behavior and conduct of its own members. Councilmembers answer to voters if behavior and conduct is unacceptable.

Recommendation 4c
The City Council should engage a conflict resolution professional to help enhance mutual understanding and respect amongst all stakeholders. This recommendation should be implemented by January 31, 2023, and should be repeated at least once per year.

Response: It is unclear how Recommendation 4c relates to Finding 4. However, the City will identify opportunities for implementing this recommendation where appropriate.

Recommendation 4d
The City should publish its current Ethics Policy on the City website by January 31, 2023.

Response: The current Ethics Policy continues to be available on the City’s website and has now been posted on the City Council page. The response to this recommendation has been completed.
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CITY OF CUPERTINO
Agenda Item
23-11986 Agenda Date: 2/21/2023
Agenda #: 11.

Subject: Consider (1) adopting Resolution No. 23-026 to repeal and replace Resolution No. 18-010, regarding the Legislative Review Committee; (2) establishment of an Economic Development Working Group by the City Manager; (3) amending the Cupertino Municipal Code to repeal Chapters 2.84 (Environmental Review Committee), 2.90 (Design Review Committee), and 2.96 (Economic Development Committee); to adopt Chapter 17.02 (California Environmental Quality Act), regarding local environmental review procedures; and to amend Chapters 2.32, 2.88, 9.20, 19.08,

19.12, 19.28, 19.104, and 19.124, regarding the duties of the Planning Commission, Audit Committee, and Local Assessment Committee; and (4) finding the above actions exempt from the California Environmental Quality Act

1. Adopt Resolution No. 23-026 to repeal and replace Resolution No. 18-010, regarding the Legislative Review Committee.

2. Conduct the first reading of Ordinance No. 23-2247 repealing Municipal Code Chapters 2.84,

2.90, and 2.96, adopting Municipal Code Chapter 17.02, and amending Municipal Code Chapters 2.32, 2.88, 9.20, 19.08, 19.12, 19.28, 19.104, and 19.124.

3. Find the actions exempt from the California Environmental Quality Act.

Presenter: Pamela Wu, City Manager
CITY OF CUPERTINO Printed on 2/15/2023Page 1 of 1
powered by Legistar™
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CITY COUNCIL STAFF REPORT
Meeting: February 21, 2023

Subject
Consider (1) adopting Resolution No. 23-____ to repeal and replace Resolution No. 18-010, regarding the Legislative Review Committee ; (2) establishment of an Economic Development Working Group by the City Manager; (3) amending the Cupertino Municipal Code to repeal Chapters 2.84 (Environmental Review Committee), 2.90 (Design Review Committee), and 2.96 (Economic Development Committee); to adopt Chapter 17.02 (California Environmental Quality Act) , regarding local environmental review procedures ; and to amend Chapters 2.32,

2.88, 9.20, 19.08, 19.12, 19.28, 19.104, and 19.124, regarding the duties of the Planning Commission, Audit Committee, and Local Assessment Committee; and (4) finding the above actions exempt from the California Environmental Quality Act

Recommended Action

1. Adopt Resolution No. 23-____, to repeal and replace Resolution No. 18-010, regarding the Legislative Review Committee.

2. Conduct the first reading of Ordinance No. 23-___, repealing Municipal Code Chapters 2.84, 2.90, and 2.96, adopting Municipal Code Chapter 17.02, and amending Municipal Code Chapters 2.32, 2.88, 9.20, 19.08, 19.12, 19.28,

19.104, and 19.124.

3. Find the actions exempt from the California Environmental Quality Act.

Reasons for Recommendation

Background
On January 25, 2023, the City Council held a study session to consider modifying the responsibilities of existing Commissions and Committees. Following discussion and deliberation, the Council voted to adopt the staff recommendation to consolidate certain Commissions and Committees and to discontinue all previously formed Council subcommittees. The proposed changes to the structure 213
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of City commission and committees are summarized below and reflected in a draft resolution (Attachment A) and ordinance (Attachments B and C). The discussion below also addresses Council direction regarding economic development issues provided at the January 25 meeting.

Discussion
Legislative Review Committee
The current Legislative Advocacy Policy was established in 2018 through the adoption of Resolution No. 18-010. The Policy delegates authority to the Legislative Review Committee ( “LRC”) to take positions on proposed legislation that are in alignment with the City’s Legislative Platform.

On January 25, 2023 , the City Council voted to dissolve the LRC in order to take positions on pending legislation as a full Council . Attachment A (Resolution No. ___) rescinds Resolution No. 18 -010 and establishes an updated Legislative Advocacy Policy that requires full Council consideration of City positions on proposed legislation, except that the City Manager may act in limited circumstances where a Council-adopted policy or other clear direction provided by vote of the full Council supports the position taken on the legislation. The proposed resolution is consistent with the requirements of Municipal Code section 2.17.031.1 Staff recommends that Council adopt the proposed resolution to ensure consistency with the Municipal Code and to authorize the City Manager to act on pending legislation in limited, exigent circumstances.

Economic Development Committee
On January 25, 2023, the City Council voted to direct staff to prepare an ordinance to dissolve the Economic Development Committee (“EDC”) and to return to Council with an alternative recommendation to support the City’s economic development objectives.

The proposed ordinance would repeal the ordinance establishing the EDC. In place of the EDC, staff recommends establishing an Economic Development Worki ng Group, which would be facilitated by the Economic Development Division through the authorization of the City Manager.

1 Municipal Code section 2.17.031 provides: “The City Council retains the full power to accept, reject, amend, or otherwise guide and direct staff actions, decisions, recommendations, workloads and schedules, department priorities, and the conduct of city business through the office of the City Manager. This power cannot be delegated to individual Council members, nor to committees composed of council members consisting of less than a quorum of the City Council.”
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The Working Group would further the City’s economic development goals as follows:
 The Working Group would allow for greater flexibility, the ability to pivot quickly, and to promptly review items of immediate interest.  The Working Group would serve in an advisory capacity to Economic Development staff on an as -needed basis, allowing for discussions around specific topics that are outside the scope of the current EDC’s jurisdiction (e.g., taxation, fees, permitting).
 The Working Group would include a broad array of businesses and business-serving agencies both locally and regionally.

The first meeting of the Working Group is anticipated to take place in Spring/Summer of 2023. For the first six to twelve months, the Working Group would focus on assessing current programs and developing a holisti c framework to support businesses by fostering a more robust ecosystem in terms of resources, information, and partnerships. Updates on the discussions and recommendations of the Working Group would be provided to Council annually via an informational memo or during staff updates at a Council meeting.

No action by Council is required if Council agrees with the staff recommendation.

Alternatively, Council may direct staff to return with a different proposal for an economic development advisory body.

Environmental Review Committee
On January 25, 2023, Council further directed staff to prepare an ordinance to dissolve the Environmental Review Committee (“ERC”) and reassign its functions to other advisory bodies or to staff. Proposed changes to the Municipal Code include:

1. Repealing Chapter 2.84 (Environmental Review Committee).

2. Amending Chapter 9.20 (Review of Off-Site Hazardous Waste Facilities) to address ERC functions in that Chapter.

3. Establishing a new Chapter 17.02 (California Environmental Quality Act) to ensure compliance with state CEQA Guidelines.

Determinations as to when an environmental impact report must be prepared for a project would be made by staff, in consultation with appropriate subject matter experts. The jurisdiction of the Local Assessment Committee (“LAC”) would be 215
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clarified to state that scoping meetings for off-site hazardous waste facilities should include issues related to CEQA review.2 The LAC is not presently active.

The proposed Chapter 17.02 would adopt by reference the state CEQA Guidelines and authorize the City Manager to develop administrative procedures necessary to tailor the guidelines to the specific operations of the City. The proposed ordinance is necessary to comply with CEQA Guidelines s ection 15022 and would authorize the City Manager to replace out-of-date local CEQA procedures that are not in practice relied upon in the City’s current CEQA process.

Design Review Committee
On January 25, 2023, Council further directed staff to prepare an ordinance to dissolve the Design Review Committee (“DRC”) and reassign its functions to other advisory bodies or to staff. Proposed changes to the Municipal Code include:

1. Repealing Chapter 2.90 (Design Review Committee).

2. Repealing section 19.12.050 (Authority of the Design Review Committee) and all references in the Municipal Code to the “Design Review Committee” in Title 19.

3. Amending section 2.32.070(H) to remove the reference to the establishment of the DRC from the powers and functions of the Planning Commission.

4. Amending Title 19 to assign the current approval authority of the DRC as follows:

Permit Type Proposed Approval
Authority
Exception Requests in R1 Zoning District Planning Commission Sign Exceptions Planning Commission
Parking Exceptions with Minor
Applications as Defined in Chapter

19.12.030
Administrative Hearing
Fence Exceptions (for height, location
and/or security gates) Administrative Hearing
Two Story Permits in R1-a Zoning District Planning Commission

2 Under Ordinance No. 1555 (1991), the City Council may appoint a Local Assessment Committee to review applications for off-site hazardous waste facilities processed pursuant to Chapter 9.20 of the Municipal Code. Based on a review of City records, it is not clear if this authority has ever been exercised. Council’s authority to appoint the LAC is unchanged by the proposed Code amendments.
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ASA Permits for Exposed or Visible Neon
Signs Administrative Hearing
ASA Permits for Decorative Statuary Administrative Hearing

As noted in the table above, approval authority currently delegated to the DRC would be divided between approval at an Administrative Hearing and approval by the Planning Commission.3

Audit Committee
The City Council did not provide direct ion regarding the Audit Committe e’s responsibilities at its January 25 meeting. However, on January 23, 2023, the Audit Committee met and voted unanimously to recommend that the Council amend certain financial reporting requirements, including some requirements codified in the Municipal Code. The proposed changes to Chapter 2.88 of the Municipal Code are included in Attachments B and C.

Government Code sections 41004, 53607, and 536464 govern the Treasurer’s financial reporting . The City complies with section 4100 4 through the monthly reporting of receipts, disbursements, and fund balances to the City Council.

3 Administrative Hearings are publicly noticed meetings where decisions are made by the Hearing Officer (usually the Community Development Director or his/her designee). The meetings use procedures similar to those currently used by the DRC and meet on an as- needed basis. Types of projects considered at Administrative Hearings include decisions on parcel maps (four or fewer lot subdivisions), homes in planned development zoning districts, and additions and improvements in duplexes, triplexes, and other multi-family residential districts. Decisions of the Hearing Officer can be appealed to the Planning Commission. The Planning Commission’s decisions can be appealed to the City Council.

4 Government Code section 41004 provides: “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.”

Government Code section 53607 authorizes the City Council to delegate authority to invest local agency funds to the Treasurer. The Treasurer must make a monthly report of transactions to the Council.

Government Code section 53646 governs local agency investment policies and provides that “[t]he treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency.”

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Consistent with the Audit Committee recommendation, this reporting will be provided directly to Council via off-agenda memorand a. No Council action is required to implement the Audit Committee recommendation.

The City complies with Government Code section 53607 by providing a monthly report of investment transactions to Council. As with Monthly Treasurer’s Reports, the Audit Committee recommended that these Monthly Investment Reports be provided to Council via off-agenda memoranda. No Council action is required to implement the Audit Committee recommendation.

The City complies with Government Code section 53646 by presenting Quarterly Investment Reports for review by the City Council at a noticed public meeting. This practice would not be altered by the Audit Committee’s recommendation.

However, the Audit Committee recommended that the City Council amend the Committee’s jurisdiction to allow the Committee to review Quarterly Investment Reports before they are presented to Council. The proposed ordinance revises Municipal Code section 2.88.100 to authorize the Audit Committee to review Quarterly Investment Reports, while allowing Monthly Treasurer’s Reports to be provided directly to Council as described above.

None of the recommendations of the Audit Committee affects the processing of Accounts Payable reports, which will continue to be presented to Council for ratification pursuant to Resolution No. 5939.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
The proposed action is exempt from the requirements of the California Environmental Quality Act pursuant to CEQA Guidelines section 15320 (Changes in Organization of Local Agencies). Additionally, the proposed action is exempt from CEQA because it can be seen with certainty that there is no possibility that the action in question may have a significant impact on the envir onment. (CEQA Guidelines, § 15061(b)(3).)
_____________________________________

Prepared by: Astrid Robles, Management Analyst
Piu Ghosh, Planning Manager
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Tina Kapoor, Economic Development Manager
Kristina Alfaro, Administrative Services Director
Reviewed by: Christopher D. Jensen, City Attorney
Matt Morley, Assistant City Manager
Approved for Submission by: Pamela Wu, City Manager

Attachments:

A – Draft Resolution
B – Draft Ordinance (Redline)
C – Draft Ordinance (Clean)
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RESOLUTION NO. ________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

REVISITING THE CITY OF CUPERTINO LEGISLATIVE ADVOCACY
POLICY

WHEREAS, the City Council has an interest in weighing in on state, federal, and regional legislative issues that impact the City and its residents; and

WHEREAS, the City receives legislative action alerts sent by various city associations that need to be reviewed on a case by case basis; and

WHEREAS, the City Council has historically approved City positions on proposed legislation by majority vote of the City Council; and

WHEREAS, in addition to allowing for City Council action, Cupertino City Council Resolution No. 18-010 established a Legislative Advocacy Policy that delegated Council power to the Legislative Review Committee to take positions on proposed legislation where the position was within the judgment of the Committee consistent with the City’s adopted Legislative Advocacy Policy; and

WHEREAS, the City Council finds that this delegation of authority is inconsistent with Municipal Code section 2.17.031, which provides that the authority of the City Council “cannot be delegated to individual Council members, nor to committees composed of council members consisting of less than a quorum of the City Council”; and

WHEREAS, the City Council wishes to revise the Legislative Advocacy Policy to ensure consistency with the Municipal Code and to allow the City Manager to take direction from the full Council, consistent with the requirements of the Municipal Code.

NOW, THEREFORE, BE IT RESOLVED:

1. The City Council hereby adopts the Legislative Advocacy Policy attached hereto as Exhibit A.

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Resolution No. __________________

2. Resolution No. 18 -010 and any other procedures, polices, or rules adopted by the Council that are inconsistent with this Resolution are hereby repealed and rescinded.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 21st day of February, 2023, by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Hung Wei, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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Resolution No. __________________

LEGISLATIVE ADVOCACY POLICY

I. PURPOSE

The purpose of this policy is to establish guidelines regarding City legislative advocacy by the City Council.

II. BACKGROUND

The City has actively taken positions on legislation for many years through direction of the full Council and the Legislative Review Committee. On January 25, 2023, the City Council voted to dissolve the Legislative Review Committee and consider taking positions on pending legislation as a full Council.

III. POLICY STATEMENT

1. Each year staff will monitor and research pending legislation to identify bills that could significantly impact Cupertino. Staff will bring these identified bills to Council for consideration at a City Council meeting. With authorization from the full Council, City staff shall prepare position letters for the Mayor’s signature. This work can be additionally supported by a contracted lobbyist, as needed.

2. In circumstances where Council review is impracticable, the City Manager can authorize staff to prepare position letters for the Mayor’s signature on urgent matters. Positions must align with a policy adopted by the City Council or other clear direction provided by vote of the full Council that supports the position taken on legislation.

3. Legislative advocacy should focus on issues directly relevant to or impacting the provision of municipal services. Generally, the City will not address matters that are not pertinent to the City’s local government services, such as international issues.

IV. IMPLEMENTATION

The City Manager shall monitor the provisions of this policy. City departments are encouraged to monitor and be knowledgeable of any legislative issues related to their discipline. However, any requests for the City to take positions on a legislative matter must be directed to the City Attorney’s Office. City 222
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Resolution No. __________________

departments may not take positions on legislative issues without City Manager’s Office review, and approval from the full Council when required by this policy. 223
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1 ORDINANCE NO. __________________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO TO REPEAL MUNICIPAL CODE CHAPTERS 2.84, 2.90, AND 2.96; TO ADOPT MUNICIPAL CODE CHAPTER 17.02; AND TO AMEND MUNICIPAL CODE CHAPTERS 2.32, 2.88, 9.20, 19.08, 19.12, 19.28, 19.104, AND 19.124, REGARDING CITY COMMISSIONS AND COMMITTEES

The City Council of the City of Cupertino finds that:

WHEREAS,  on  January  25,  2023,  the  City  Council  held  a  special  meeting  to consider  the  responsibilities  of  commissions  and  committees  in  the  City  of  Cupertino; and

WHEREAS, at the January 25 me
eting, Council directed staff to return to Council
with  amendments  to  the  Municipal  Code  to  dissolve  the  Environmental  Revie w Committee, the Design Review Committee, and the Economic Development Committee; and

WHEERAS,  Council  further  directed  staff  to  make  modifications  to  the  powers and functions of the Audit Committee; and

WHEREAS, Council further directed staff that the responsibilities of the dissolved committees should be transferred to other approval authorities or advisory bodies or to the Council itself.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTIN O DOES
ORDAIN AS FOLLOWS:

SECTION 1.   Adoption.

A. Cupertino Municipal Code sections 2.84, 2.90, and 2.96 are hereby repealed in their entirety.

B. The City Council hereby adopts Municipal Code Chapter 17.02, and amends Title 17 of the Cupertino Municipal Code as follows:

Chapter 17.02: California Environmental Quality Act

17.02.010 Review of CEQA Documents.
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Ordinance No. __________

The approval authority for any discretionary project undertaken by the City shall be responsible for the review and approval of negative declarations and environmental impact reports prepared pursuant to the California Environmental Quality Act. If a legislative body advisory to the City Council makes recommendations with respect to the approval of any discretionary project that is not exempt from environmental review under the California Environmental Quality Act, the advisory body shall consider the negative declaration or environmental impact report for the project at a public hearing and may make recommendations to the City Council regarding the environmental review document.

17.02.020  CEQA Procedures
Pursuant to Title 14, Section 15022(d) of the California Code of Regulations, the CEQA Guidelines adopted by the Governor’s Office of Planning and Research (Title 14, Division 6, Chapter 3 of the California Code of Regulations), as may be amended from time to time, shall apply to all discretionary projects in the City.

The City Manager shall promulgate any administrative procedures necessary to tailor the guidelines to the specific operations of the City.

C. The Cupertino Municipal Code is further amended as set forth in Attachment A.

SECTION 2:    Repeal of Prior Resolutions.

Cupertino City Council Resolution No. 5351 and any other prior enactment of the City Council establishing environmental assessment procedures that are inconsistent with this Ordinance are hereby repealed.

SECTION 3:    Severability and Continuity.

The City Council declares that each section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this ordinance. If any section, sub‐section, paragraph, sub‐paragraph, sentence, clause or phrase of this ordinance is held invalid, or its applic ation to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordi nance should remain in effect after the invalid portion has been eliminated.  To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino 225
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Ordinance No. __________

Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions.

SECTION 4:    California Environmental Quality Act.

This Ordinance is exempt from the requirements of the California Environmental Quality Act  pursuant  to  CEQA  Guidelines  section  15320  (Changes  in  Organization  of  Local Agencies)  and  section  15061(b)(3)  (no  possibility  to  have  a  significant  effect  on  the environment).

SECTION 5:  Effective Date.

This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.

SECTION 6:   Publication.

The  City  Clerk  shall  give  notice  of  adoption  of  this  Ordinance  as  required  by  law.

Pursuant  to  Government  Code  Section  36933,  a  summary  of  this  Ordinance  may  be prepared by the City Clerk and published in lieu of publication of the entire text.  The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance  listing  the  names  of  the  City  Council  members  voting  for  and  against  th e
ordinance.

INTRODUCED at a regular meeting of the Cupertino City Council on February 21, 2023 and ENACTED at a regular meeting of the Cupertino City Council on  March 7, 2023 by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:
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Ordinance No. __________

SIGNED:

______________________
Hung Wei, Mayor
City of Cupertino

________________________
Date
ATTEST:

_______________________
Kirsten Squarcia, City Clerk

________________________
Date
APPROVED AS TO FORM:

_______________________
Christopher D. Jensen, City Attorney

________________________
Date

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Attachment A – Page 1
ATTACHMENT A ‐ AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO TO REPEAL MUNICIPAL CODE CHAPTERS 2.84, 2.90, AND 2.96; TO ADOPT MUNICIPAL CODE CHAPTER 17.02; AND TO AMEND MUNICIPAL CODE CHAPTERS 2.32, 2.88, 9.20, 19.08, 19.12, 19.28, 19.104, AND 19.124, REGARDING CITY COMMISSIONS AND COMMITTEES
The sections of the Cupertino Munici pal Code set forth below are amended or adopted as follows:

Text added to existing provisions is shown in bold double‐underlined text (example) and text to be deleted in shown in strikethrough (example).  Text in existing provisions is not amended or readopted by this Ordinance.  Text in italics is explanatory and is not an amendment to the Code.

Where the explanatory text indicates that a new section is being added to the City Code, the new section is shown in plain text.

This ordinance amends several portions of the Municipal Code.  For ease of review, the amendments advancing the primary
objective are presented first followed by conforming
amendments.  There is a separate heading in bold italics for each portion of the Code being amended.  Sections unaffected by the ordinance are omitted.

1. Amendments to Chapter 2.32 concerning the Planning Commissi on

2.32.070 Powers and Functions.

The powers and functions of the City Planning Commission shall be as follows:

A. Prepare, periodically review, and revise as necessary, the General Plan; B. Implement the General Plan through actions including, but not limited to, the administration of specific plans and zoning, subdivisions, and sign ordinances; C. Annually review the capital improvement program of the City and the local public works projects of other local agencies for their consistency with the General Plan (pursuant to Sections 65400 et seq. of the California Government Code); D. Endeavor to promote public interest in, comment upon, and understanding of the General Plan, and regulation relating to it;
E. Consult and advise with public officials and agencies, public utility companies, civic, educational, professional, and other organizations and citizens generally concerning implementation of the General Plan;
F. Promote the coordination of local plans and programs with the plans and programs of other agencies;
G.   Perform other functions as the City Council provides including conducting studies
and preparing plans other than those required or authorized by state law 228
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Attachment A‐ Page 2
H.   Establish as needed a standing subcommittee of the Commission for Design Review. The Planning Commission shall decide appeals of the Design Review Committee for the purposes of conducting design review on projects that properly come before the Design Review Committee for review, and conduct design review of a project as required by Chapters 2.90, 19.132, 19.134 and of the Cupertino Municipal Code.

2.  Amendments to Chapter 2.88 concerning the Audit Committee

2.88.100 Duties–Powers–Responsibilities.

The powers and functions of the Audit Committee shall be as follows:

A.   To review the annual audit report and management letter; B.   To recommend appointment of auditors;
C.   To review the monthly  Quarterly Treasurer’s investment report; D.   To recommend a budget format;
E.   To review City investment policies and internal controls of such policies; F.   To recommend appointment of internal auditors;
G.   To review internal audit reports;
H.   To review quarterly Fraud, Waste, and Abuse Program reports

3.  Amendments to Chapter 9.20 concerning the Local Assessment Co mmittee

9.20.090 Appointment of Local Assessment Committee.

Within  thirty  days  after  acceptance  of  the  application(s)  for  local  land  use  approval actions  as  complete,  the  City  Council  shall  appoint  a  Local  Assessment  Committee  in accordance with the provisions of Section 9.20.230 of this chapter.

A.   Scoping Meeting. Within the prescribed statutory time limits following notificatio n
to  OPA  that  the  application(s)  for  local  land  use  approval(s)  is/are  complete,  the  OPA shall convene a scoping meeting at a date, time and place within the City, subject to the hearing notice requirements provided in Section 9.20.280 of this chapter. The purpose of said scoping meeting is to determine the issues which concern the agencies required to review the proposed facility, an
d the issues which concern the public, including review of the project under the California Environmental Quality Act. The applicant, the LAC, the  Cupertino  Director  of  Community  Development,  and  representatives  of  the  lead agency and responsible agencies shall attend the scoping meetings.

B.   Meet  and  Confer.  Following  the  scoping  meeting  described  in  subsection  A,  the applicant, the Local Assessment Committee (LAC) and LAC staff shall meet and confer for  purposes  of  establishing  terms  and  conditio ns  under  which  the  proposed  offsite hazardous waste facility may be acceptable to the city. Based on the results of the meet and confer session, the applicant may amend the application materials submitted for the 229
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Attachment A‐ Page 3
local  land  use  decision.  The  requirement  for  environmental  assessment  for  the  project may be waived by the City if the applicant agrees that an environmental impact report must be prepared for the project.

9.20.100 Environmental Assessment.

A.   Within thirty days of the meet and confer session described Section 9.20.090(B), the City’s Environmental Review Committee (ERC) shall assess the environmental effects of the local land use actions for the proposed off‐site hazardous waste facility.

B.   As  provided  in  Section  9.20.140(B)  of  this  chapter,  the  requirement  for environmental  assessment  may  be  waived  by  the  City  upon  prior  agreement  with  the applicant that an environmental impact report is to be prepared.

C.   Completion  of  the  environmental  assessment  process  shall  be  evidenced  by  a recommendation of the ERC that a negative declaration be approved for all local land use applications pertaining to the proposed facility, or, in the case where an environmental impact  report  is  required,  filing  of  a  notice  of  completion  in  accordance  with  the California Environmental Quality Act Guidelines. [repealed]

9.20.110 Public Hearing by Planning Commission.

A.   Within  thirty  days  of  completion  of  the  local  land  use  action  environmental assessment, tThe City shall conduct a public hearing before the Planning Commission for the local land use application(s) affecting the proposed off‐site hazardous waste facility.

The public hearing shall be subject to the notification requirements described in Section

9.20.280 of this chapter.

B.   The Planning Commission’s decision(s) on the application(s), whether a final action or  a  recommendation  to  the  City  Council,  shall  be  rendered  in  accordance  with procedural ordinance, Ordinance No. 652.

C.   The Planni
ng Commission’s decision(s) to approve the application(s), whether final action or a recommendation to the City Council, shall be accompanied by the following written findings for each separate action:

1.   That the proposed facility is consistent with the C upertino general plan;

2.   That the proposed facility will not be detrimental to the health, safety or general welfare of the community;

3.   That the proposed facility is consistent with the provisions of the Association of Bay Area Governments’ regional fair share memorandum of understanding, and with the siting policies established in the Santa Clara County hazardous was te management plan;

4.   That  the  proposed  facility  is  consistent  with  the  siting  criteria  stated  in  Section

9.20.290 of this chapter.

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Attachment A‐ Page 4

4. Amendments to Title 19 concerning the Design Review Commission

19.08.030   Definitions.
ʺPermitʺ  means  a  permit  issued  by  the  City  Council,  Planning  Commission,  Design Review Committee, Director of Community Development, or any other decision body as empowered  by  the  Cupertino  Municipal  Code,  approving  architecture,  site improvements, buildings, structures, land and/or uses. Permits may include but shall not be limited to Administrative Approvals, Two‐story Permits, Minor Residential Permits, Architectural  and  Site  Approvals,  Development  Permits,  Conditional  Use  Permits, Exceptions, Variances or Subdivision Maps.
[Note: Other definitions omitted.]

19.12.030   Approval Authority.

Table  19.12.030  shows  the  approval  authority,  Noticing  Radius,  Expiration  Date  and Extension Dates for different types of Permits.
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Attachment A – Page 5

Table 19.12.030 - Approval Authority

Type of Permit or Decision A, B
Administrative
Review
Design
Review
Committee
Arts and
Culture
Commission
Planning
Commission City Council
Public
Hearing/
Public
Meeting/
Comment
Period C
Noticing/ Noticing
Radius D
Posted
Site
Notice
Expirati
on
Date E
Chapter/ Findings
General Plan Amendment
Major F - - R F PH CA. Govt. Code
65350-
65362
Yes - CA. Govt. Code
65350-
65362 Minor G - - R F PH Yes -
Zoning Map Amendments
Major F - - R F PH CA. Govt. Code
65853-
65857
Yes - 19.152.020
Minor G - - R F PH Yes -
Zoning Text Amendments - - R F PH
CA. Govt. Code
65853-
65857

-
-

19.152.030
Specific Plans - - R F PH
CA. Govt. Code
65350-
65362

-
-

20.04.030
Development Agreements - - R F PH CA. Govt. Code
65867 Yes - 19.144.120
Development Permits
Major F, H - - F/R A1/F PM

19.12.110/300'
Yes 2 years

19.156.050
Minor G F - A1 A2 PM Yes 2 years
Conditional Use Permits
Major F, H, I F - A1/F/R A1/ A2/F PH CA. Govt. Code
65905
Yes 2 years

19.156.050
Minor G, I F - A1/F/R A1/ A2/F PH Yes 2 years
Temporary F - A1 A2 - None No 1 year None/ 19.160.030
Density Bonus (Residential) R F
Based on
concurrent
application

19.56 Adult-Oriented Commercial Activity (CUP) - R F PH CA. Govt. Code 65905/300' Yes 2 years 19.128.030 &

19.128.040
Architectural and Site Approval
Major J F - A1 A2 PM

19.12.110/
Yes 2 years

19.168.030
Minor K F - A1 A2 PM Yes 2 years
Amendment
Major F, H - - F A1 Varies L Yes 2 years 19.44,
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Table 19.12.030 - Approval Authority

Type of Permit or Decision A, B
Administrative
Review
Design
Review
Committee
Arts and
Culture
Commission
Planning
Commission City Council
Public
Hearing/
Public
Meeting/
Comment
Period C
Noticing/ Noticing
Radius D
Posted
Site
Notice
Expirati
on
Date E
Chapter/ Findings
Minor G F - A1 A2 Varies L Depends on permit
being amended L Yes 2 years

19.144,

19.156,

19.164
Minor Modification F - A1 A2 - None No 2 years 19.164
Hillside Exception/ Height Exception/ Heart
of the City Exception I -
- F A1 PH 19.12.110/300' Yes 2 years

19.40.080,

19.24.070,

19.136.090
Variance F - A1 A2 PH CA. Govt. Code
65905 Yes 2 years 19.156.060
Status of non- conforming Use - - F A1 PH 19.12.110/300' Yes - 19.140.110 Wireless Antennas I
F

-
F/ A1 A2 Varies I Depends on
application type Yes 2 years 19.136.090
Signs
Permits F - A1 A2 - None No 1 year 19.104
Neon, Reader board & Freeway Oriented
Signs I
-F F- F/A1 A1/A2 M PM 19.12.110/300'’ No 1 year 19.104 Programs F - A1 A2 - None No 1 year

19.104
Exceptions I
-
F- -F A1 M PM 19.12.110/
Adjacent Yes 1 year 19.104.290
Parking Exceptions I FM F- F/A1 A1 M
/A2 Varies NM

19.12.110/
Adjacent/ 300'’ ON Yes 1 year 19.124.050

Fence Exceptions
-F F- A1- A21 L PM 19.12.110/
Adjacent Yes 1 year 19.48.060
Front Yard Interpretation F - A1 A2 PM 19.12.110/
Adjacent Yes 1 year 19.08
R-1 Ordinance Permits
Two-story I F F- F/A1 A1 L/ A2 Varies I

19.12.110/
Adjacent
Yes 1 year 19.28.140
Minor Residential F - A1 A2 CP No 1 year
Exceptions I - F- -F A1 M PM Yes 1 year
Miscellaneous Ministerial Permit F - - - None Adjacent Yes 1 Year 19.28.150 and

19.40.090
Miscellaneous Ministerial Permit Not Allowed
Protected Trees
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Attachment A‐ Page 7
Table 19.12.030 - Approval Authority

Type of Permit or Decision A, B
Administrative
Review
Design
Review
Committee
Arts and
Culture
Commission
Planning
Commission City Council
Public
Hearing/
Public
Meeting/
Comment
Period C
Noticing/ Noticing
Radius D
Posted
Site
Notice
Expirati
on
Date E
Chapter/ Findings
Tree Removal F - A1 A2 CP Adjacent unless
exempt Yes 1 year 14.18.180
Heritage Tree Designation & Removal - - F A1 PM 19.12.110/ 300' Yes - 14.18
Tree Management Plan F - A1 A2 - None No - 14.18
Retroactive Tree Removal F - A1 A2 - None No - 14.18
Reasonable Accommodation F - A1 A2 - None No 1 year 19.52.050 Extensions PO
Parking, Fence & Sign Exceptions & Front
Yard Interpretations F - A1 A2 - None No 1 year
Neon, Reader board & Freeway Oriented
Signs F A1 A2 - None No 1 year
Two Story Permits, Minor Residential
Permits and Exceptions
F A1 A2 - None No 1 year
Tree Removals F - A1 A2 - - No 1 year
All other projects F - A1 A2 - 19.12.110/
None No 2 years
Miscellaneous Ministerial Permit Not Allowed
Public Art Architectural and Site Approval Permits
Public Art - - F - A1 PM None None None 2.80 and 19.148 Art in lieu payment - - R - F PM None None None 2.80 and 19.148 KEY:

R—Review and recommendation body F—Final decision-making body unless appealed A1—Appeal Body on first appeal A2—Appeal body on second appeal PH—Public Hearing PM—Public Meeting
CP—Comment Period

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Attachment A – Page 8

Notes:

A.   Permits can be processed concurrently with other applications, at the discretion of the Director of Community Development.

B.   Projects with combined applications shall be processed at the highest level of approval in conformance with Section 19.04.090.

C.   Public Hearing: Projects types that need noticing pursuant to the CA Government Code; Publ
ic Meeting: Project types that need only a mailed notice and no newspaper notices; Comment Period: Project types that need only a mailed notice and do not need a public hearing or public meeting.

D.   Noticing Radius of an application in a combined application shall correspond to the maximum noticing radius required for any one of the applicatio ns.

E.   Expiration date of an application in a combined application shall correspond to the maximum expiration date allowed for any one of the development applications (not including Subdivision Map Act applications, General Plan Amendments and Zoning Map or Text Amendments.)
F.   Major General Plan Amendment, Conditiona l Use Permit, Development Permit application ‐ for more than ten thousand square feet of commercial and/or industrial and/or office and/or other non‐residential use, or greater than six residential units.

G.   Minor General Plan Amendment, Conditional Use Permit, Development Permit application ‐ for ten thousand square feet or less of commercial and/or industrial and/or office and/or other no
n‐residential use, or six or less residential units.

H.   City Council review for applications with new development greater than fifty thousand square feet of commercial, and/or greater than one hundred thousand square feet of industrial and/or office and/or other non‐residential use, and/or greater than fifty residential units.

Planning Commissio
n review for all other applications.

I.   Please see specific zoning district regulations or chapters in this title that apply to the subject property or project for approval authority.

J.   Major Architectural and Site Approval application ‐ architectural and site approval for all projects that are not a Minor Architectural and Site Approval applicatio n. 235
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K.   Minor Architectural and Site Approval application ‐ single family home in a planned development zoning district, minor building architectural modifications, landscaping, signs and lighting for new development, redevelopment or modification in such zones where review is required and minor modifications of duplex and multi‐ family buildings.

L.   Meeting type and noticing are dependent on th e underlying permit being modified.

M.   Appeals of Design Review Committee decisions shall be heard by the City Council.

NM.   Parking Exceptions approved by the Director of Community Development need a comment period.

Parking Exceptions approved by the Design Review Committee need a public meeting.

ON.   Parking Exceptions in Single‐family residential (R1) zones and Duplex (R2) zones need adjacent noticing.

All other Parking Exceptions need notices within three hundred feet of the exterior boundary of the subject property.

PO.   Application must be filed prior to expiration date of permit. Permit is extended until decision of the Approval Body on the extension.

19.12.050   Authority of the Design Review Committee.

Subject to the provisions of this chapter and general purpose and intent of this title, the authority of the Design Review Committee is as follows:

A.   Grant any permits and exceptions which are authorized to be issued by the Design Review Committee pursuant to Section 19.12.030 and any other provisions of this code;
B.   Grant parking exceptions for projects that are in conjunction with permits which are authorized to be issued by the Design Review Committee pursuant to Section

19.12.030. [repealed]

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19.12.120   Action by Director of Community Development–Administrative.

A.   For applications requiring Administrative review with no public meeting, public hearing or comment period, the Director of Community Development or his or her designee may, subject to the requirements of Section 19.12.100, issue his or her decision no later than thirty days from receipt of all information, unless referred to a different approval aut
hority for a decision.

B.   For applications requiring Administrative review with a public meeting, public hearing or comment period, the Director of Community Development or his or her designee may, subject to the requirements of Section 19.12.100:

1.   Issue his or her decision at the conclusion of the public mee ting, public hearing or comment period;

2.   Continue the item for additional public hearings, public meetings or comment period; or

3.   Defer action by taking the item under advisement and issuing the decision no later than thirty days following the public meeting, public hearing or commen t period.

No additional noticing is required if a project is continued.

C.   For applications where a public meeting or public hearing is required to be held before the Director of Community Development, the meeting shall be held in the same manner as a Design Review Committee Planning Com mission meeting.

19.12.130   Action by Design Review Committee and Planning Commission.

A.   For applications where the Design Review Committee or Planning Commission is the Approval Body, it shall render a decision, which is supported by the evidence contained in the application or presented at the meeting, at the meeting, or at a subsequent meeting after conclusion of the public hearing or public meeting, subject to the requirements of Section 19.12.100.

B.   For zoning map amendments, on the ba sis of evidence and testimony presented to the Planning Commission at the public hearing, the Planning Commission may determine that the public interest will be served, either by revising the area being considered for reclassification to include properties not originally part of the application, or by giving conside ration  to district classifications not originally requested by the application. The Planning Commission may, solely at its option, consider additional properties or district classifications, or both. 237
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C.   For applications requiring City Council approval, the reviewing body shall forward its written findings, determinations and recommendation to the City Council for final action, subject to the requirements of Section 19.12.100.

19.12.150   Notice of Decision and Reports.

A.   Notice of decision:

1.   The decision for applications approved with a pu blic  meeting or public hearing shall be mailed to the property owner and applicant at the address shown on the application.

2.   The decision for applications approved with a comment period shall be mailed to the property owner and the applicant at the address shown on the application and any person who has commented on the propos
ed project within the comment period or
during revocation proceedings.

3.   The decision shall contain the following:
a.   Applicable findings;
b.   Any reasonable conditions or restrictions deemed necessary to secure the purpose of this title and to assure operation of the development and/or use in a manner compatible with existing and poten
tial uses on adjoining properties and in the general
vicinity; and
c.   Reporting/monitoring requirements deemed necessary to mitigate any impacts and protect the health, safety and welfare of the City.

4.   The decision of the Director of Community Development, Design Review Committee or Planning Commission shall be final unless appealed in accord with Section 19.12.170. A decision of the City Council shall be final.

B.   Reports: The Director of Community Development shall endeavor to forward reports, within five calendar days from the date of the decision, to the:

1.   Planning Commission and the City Council of a decision by the Director of Community Development.

2.   Planning Com
mission and the City Council of a decision by the Design Review Committee.
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32.   City Council of a decision by the Planning Commission.

19.28.040   Permits Required for Development.

Table 19.28.040 sets forth the planning permits required for development in the Single‐ Family Residential district.

Table 19.28.040 Permits Required
Planning permit
required prior to
building permit
application
Approval
authority  Type of Project  Approval
Authority
A.  None
Admin.

One‐story single‐family project that does not require
exception or variance from the requirements of this
chapter
Admin.

B. Minor Residential
Permit, pursuant to
Chapter 19.12,
Administration

1. One‐story encroachment into a required rear yard
setback, subject to requirements of Section

19.28.070
Admin

2. One‐story extension of an existing side yard
nonconforming building wall line, subject to
requirements of Section

19.28.100 in all districts except R1‐a

3. One‐story project with a gable end of a roof
enclosing an attic space projecting outside the
building envelope, subject to requirements of
Section 19.28.070 or 19.28.080

4. New or expanded second story deck or balcony
with views into neighboring residential side or
rear yards in all districts except R1‐a or on any
project previously developed pursuant to
Government Code Section 65852.21

5. Any active or passive solar structure that requires
variation from the setback or height restrictions of
this chapter, provided that no such structure shall
infringe upon solar easements or adjoining
property owners

6. One or two‐story addition or new home on a sloped
single‐family residential lot with development on
building pads/graded areas with actual slopes
equal to or greater than 20% and with total floor
area ratio of all structures on the lot greater than
35%
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Table 19.28.040 Permits Required
Planning permit
required prior to
building permit
application
Approval
authority  Type of Project  Approval
Authority
C. Director’s Minor
Modification, pursuant
to Chapter 19.12,
Administration
Encroachment of porch elements into the required
front yard setback in the R1‐a zone, subject to the
requirements of Section 19.28.100
Admin
D. Two‐Story Permit,
pursuant to Chapter

19.12, Administration
Two‐story addition or new two‐story home in all
districts that do not require Residential Design
Review per Section 19.28.040(I) except in an R1‐a zone
Admin
E. Residential Design
Review, pursuant to
Chapter 19.12,
Administration
Admin.
with
design
review
Two‐story addition or new two‐story home in all
districts except R1‐a where:

1. Second floor to first floor area ratio is greater
than 66%, except any second to first floor ratio
for development on building pads/graded areas
with actual slopes equal to or greater than 20%;
and/or

2. Where secon d story side yard setback(s) are less
than 15 feet to any interior side property line
Admin. with
design review
DRC with
design
review
Two‐story addition, new two‐story home, and/or
second story deck in the R1‐a zone  PC
F. Exception, pursuant
to Chapter 19.12,
Administration &
Section 19.28.130 ,
Exceptions
DRC  One or two‐story project requesting an exception
from Sections 19.28.070 [Development Regulations
(Building)],

19.28.080 [Eichler R1‐e Building Design
Requirements], and/or 19.28.110 [Landscape
Requirements].

PC
G. Hillside Exception,
pursuant to Chapter

19.12,
Administration
PC
Development (area greater than 500 square feet) on
slopes greater than 30%
PC
H. Architectural and
Site Approval,
pursuant to Chapter

19.12,
Administration
One or two‐story addition or new home on a sloped
single‐family residential lot with development on
building pads/graded areas with actual slopes equal
to or greater than 20% and where the cut plus fill of
the site exceeds 2,500 cu bic  yards
I. Conditional Use
Permit, pursuant to
Chapter 19.12,
Administration
Two‐story addition or new two‐story home in an R1
zoning district with an “i” suffix
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Table 19.28.040 Permits Required
Planning permit
required prior to
building permit
application
Approval
authority  Type of Project  Approval
Authority
J. Single‐Story Overlay
District Application,
pursuant to Chapter

19.12 ,
Administration
CC
Establishment or removal of a Single‐Story Overlay
District in a Single Family Residential District
(Addition or removal of the “I” suffix in an R1 zoning
district)
CC
K.  Miscellaneous
Ministerial Permit  Admin

1. New one or two‐story duplex project in an R1
zoning district pursuant to Government Code
Section 65852.21

2. New one or two‐story single‐family home,
secondary principal dwelling unit, or two‐story
addition in an R1 zoning district pursuant to
Government Code Section 65852.21
Admin

19.28.130   Exceptions.

Where results inconsistent with the purpose and intent of this chapter result from the strict application of the provisions hereof, exceptions to Sections 19.28.070, 19.28.080, and

19.28.110 may be granted by the Design Review Committee Planning Commission. The specific procedural requirements shall follow Chapter 19.12.

19.104.140   Permanent Wall Signs.

Table  19.104.140  sets  forth  the  rules,  regulations  and  processing  applicable  to permanent wall signs.

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Table 19.104.140 Wall Signs
Use/ zoning  Number
Size
Location  Review
Authority
Review
Criteria Allowed area
and length
Max.

Area
Commercial
& Industrial

1. One sign per
business with
exterior frontage

2. One additional
for:
 Businesses with
no ground sign and
adjacent to more
than one street or
shopping center
driveway.
 Sign directed to
interior of project
and not visible
from any public
right‐ of‐ way.

 Single tenant
build
ing pad with
more than 5,000 s.f.

1. 1 s.f. per
linerar ft of
store frontage
on which sign
is located.

2. 70% of store
frontage
maximum

3. Length =
total combined
length of each
row of sign
copy

4. Minimum
area = 20 s.f.
200 s.f.

1. No more th an  one
wall sign per frontage

2. Shall not project
above the roof or top
of parapet, unless it is
an integral part of the
face of an architectural
projection.

3. No projecting wall
sign shall extend into
a public right‐of‐way
more than twelve
inches. Any projecting
sign sh all  have a
vertical clearance of at
least fifteen feet above
a private or public
vehicular roadway,
alley, driveway or
parking area, and at
least eight feet above a
sidewalk, pedestrian
mall or landscaped
area.

CDD
Meets
Design
Criteria in
Section

19.104.220
Office &
Institutional

1. One sign per
business with
exterior frontage

2. One additional
for:
 Businesses with
no ground sign and
adjacent to more
than one street or
major shopping
center driveway.
 Sign directed to
interior of project
and not visible
from any public
right‐ of‐ way.

1. 1 s. f.  per
linear ft. of
business
frontage on
which sign is
located.

2. 70% of
business
frontage
maximum

3. Length =
total combined
length of each
row of copy
40 s.f.  Same as above  CDD  Same as
above
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Table 19.104.140 Wall Signs
Use/ zoning  Number
Size
Location  Review
Authority
Review
Criteria Allowed area
and length
Max.

Area
CDD ‐ Community Development Director; PC ‐ Planning Commission; DRC ‐ Design Review Committee; s.f. = square feet; ft = feet

19.104.150   Permanent Window Signs, Blade Signs & Logos, Symbols or Insignias.

Table 19.104.150 sets forth the rules, regulations and processing applicable to Permanent Window Signs, Blade Signs & Logos, Symbols or Insignias.

Table 19.104.150: Permanent Window Signs, Blade Signs & Logos, Symbols or Insignias Use/Zoning  Number  Maximum Area  Location  Review
Authority  Review Criteria
A.

Permanent
Window
Signs
All  One or more   Considered part
of wall sign area
 25% of window
surface of each
storefront bay.
 Neon window
sign = 4 s.f.

Perimeter neon
window signage
not allowed
CDD   Meets Design
Criteria in Sec.

19.104.220
 One “open”
sign less than
two s.f. exempt

B. Blade
Signs
All except
residential
districts
One on each
frontage up
to a
maximum
of two

6.5 s.f.

Between 8 ft. and
12 ft. above
pedestrian
walkways.
 Illuminated –
CDD
 Not
illuminated ‐
Exempt
Shall be
pedestrian
oriented only and
shall meet Design
Review Criteria in
Sec. 19.104.220
C. Logos,
Symbols or
Insignia
All except
residential
districts  Same as Sec.

14.24.050  9 s.f.  Same as Sec.

19.104.140
 Illuminated –
CDD
 Not
illuminated ‐
exempt
Shall meet Design
Review Criteria in
Sec. 19.104.220
and restrictions in
Sec.

19.104.190
CDD ‐ Community Development Director; PC ‐ Planning Commission; DRC ‐ Design Review Committee; s.f. = square feet; ft = feet

19.104.160   Ground Signs.

Table 19.104.160 sets forth the rules, regulations and processing applicable to Ground Signs.
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Table 19.104.160: Ground Signs
Use/ Zoning  Number
Size
Location  Review
Authority  Review Criteria Allowed
Area &
Length
Maximum
Height

All non‐
residential areas
 One sign if
minimum
100 ft. street
frontage
 Two signs
if 500 ft.
street
frontage
  One s.f. per
four linear
ft. of street
frontage.
 Maximum
area = 100
s.f.
 V‐shaped
and signs
with more
than two
faces: Are
a
of all faces
of sign =
Total Sign
Area.
 Double
faced signs:

Area of
larger face
of sign =
Total Sign
Area
 Maximum
number of
tenants on
sign = six
 Eight ft.
 Street
address
numbers
or range
of
numbers
for
businesse
s shall be
clearly
identified
in
numbers
not less
than 5
inches in
heigh
t
 Corner property:

Sign has to be
located on street
frontage with the
site’s address.
 Every ground
sign shall be
located wholly
on the property
for the use which
the sign is
advertising is
located on.
 No portion of
any groun d  sign
shall be located
closer than one
foot from the
public right‐ of‐
way.
 No portion of
any sign over
three feet in
height shall be
located within a
corner triangle or
sidewalk site
triangle.
 Signs on interior
lots <200 ft. of
frontage shall be
located within
the cen ter  50% of
the lot frontage.
 Interior lots > 200
ft. of frontage
shall locate
ground signs no
closer than 50 ft

CDD
 Shopping Center
or multitenant
commercial
development with
a center name
shall emphasize
that name
 Shall meet Design
Criteria in Section
1 9.104.220
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Attachment A‐ Page 18
Table 19.104.160: Ground Signs
Use/ Zoning  Number
Size
Location  Review
Authority  Review Criteria Allowed
Area &
Length
Maximum
Height
from a side
property line
(See Appendix
A)
 No ground sign
shall be located
closer than one
hundred feet
from any other
ground sign on
the same
property
CDD ‐ Community Development Director; PC ‐ Planning Commission; DRC ‐ Design Review Committee; s.f. = square feet; ft = feet

19.104.170   Gasoline Station Signs.

Table 19.104.170 sets forth the rules, regulations and processing applicable to Gasoline Station Signs.

Table 19.104.170: Gasoline Station Signs
Type of Sign  Number
Size, Maximum
Area and
Allowable Area
Location  Review
Authority  Review Criteria
A. Wall Sign  Same as Sec.

19.104.140
Same as Sec.

19.104.140
Same as Sec.

19.104.140  CDD
 Meets Design Criteria in Sec.

19.104.220
B. Ground Sign  1 ground sign
regardless of
frontage
Same as Sec.

19.104.160
Same as Sec.

19.104.160  CDD
 Meets Design Criteria in Sec.

19.104.220
C. Fuel Price
Ground Sign
Fuel price sign
to be
incorporated
into the design
of the ground
sign
Computes
toward
Allowable
Ground Sign
Area
See above  CDD
 Is incorporated into the design of
the ground sign
 Letter size of price display on fuel
price sign shall not exceed
minimum sp ecifications  contained
in Sec. 13532 of the California
Business and Professions Code
 Meets Design Criteria in Sec.

19.104.220
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D. Fuel Price
Wall Sign
If service
station is not
identified on
ground sign, in
addition to any
wall sign
allowed to the
service station
per Sec.

19.104.140,
a second fuel
price sign is
allowed

Number of
product prices
on fuel price
sign not to
exceed ei
ght  per
face.

Attached to
the wall of
the building
facing the
public street

CDD
 Same as above.

CDD ‐ Community Development Director; PC ‐ Planning Commission; DRC ‐ Design Review Committee

19.104.180   Electronic  Readerboard  Signs,  Changeable  Copy  Signs,  Exposed  &  Visible Neon Signs, Decorative Statuary and Beverage Container Recycling Signs.

Table 19.104.180 sets forth the rules, regulations and processing applicable to Electronic Readerboard Signs, Changeable Copy Signs, Exposed & Visible Neon Signs, Decorative Statuary and Beverage Container Recycling Signs.

Table 19.104.180 Electronic Readerboard Signs, Changeable Copy Signs, Exposed or Visible Neon Signs, Decorative Statuary & Beverage Container Recycling Signs Use/ Zoning  Number  Size and
Height
Location  Review
Authority
Review Criteria
A. Electronic
Readerboard
Signs
Commercial  One sign
for centers
with 20
tenants or
more and
50,000 s.f.
of gross
floor area

Same as
Sec.

19.104.160
 No closer
than 500
ft from
any
residentia
l district
on the
same
street as
the sign
 Same as
Sec.

19.104.160
PC
Background of electronic
reade
rboard will be the same
color as the primary
background. If not practical,
then a color that is
complementary to the
background color shall be
used
B. Change‐ able
Copy Signs
Commercial

N/A
Included
in total
allowable

N/A

CDD
Deemed necessary to the type
of merchandising of that
business. Shall consist of
permanent sign and symbols
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wall sign
area
or letters made of high
quality and durable materials
C. Exposed or
visible neon
signs

All

N/A

N/A

N/A

DRCCDD
Shall  meet  Illumination
Restrictions  in  Section

19.104.230
D. Decorative
Statuary
All  except
residential
districts

N/A

N/A

N/A
If DRC
determine
s it is Fine
Art, it
may refer
to another
commissio
nCDD
In conjunction with the
overall architectural design of
the building, the landscaping
scheme and the sign program
for the business.

If not
publicly
visible,
then
exempt

E.

Beverage
Container
Recycling

Where
allowed
 Wall
signs‐as
allowed
by Sec.

19.104.140
 Ground
signs‐ as
allowed
by Sec.

19.104.160
 One
building
mounted
sign

10 s.f.
maximum

N/A

N/A
 Dealer subject to provisions
of California Beverage
Container Re
cycling and
Litter Reduction Act of 1986.
 Sign should contain
information concerning a
certified recycling center as
described in Sections 14570
and 14571 of Public
Resources Code.
 Certified Redemption
Center sign ‐ subject to
limitations and review
procedure of zoning district
where it is located.

CDD ‐ Community Development Director; PC ‐ Planning Commission; DRC ‐ Design Review Committee; s.f. = square feet; ft = feet

19.104.190   Signs in and Near Residential Districts.

Table 19.104.190 sets forth the rules, regulations and processing applicable to Signs in and near Residential Districts.

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Table 19.104.190 Signs in and near Residential Districts

Use/ Zoning  Number
Size
Location  Review
Authority
Review
Criteria Area  Height
A. Signs near
residential
districts
All except
residential
 Wall Sign‐
Same as Sec.

19.104.140
 Ground Sign
‐ Same as
Sec.

19.104.160
 Wall Sign
‐ Same as
Sec.

19.104.140
 Ground
Sign ‐
Same as
Sec.

19.104.160
 Wall Sign
‐ Same as
Sec.

19.104.140
 Ground
Sign ‐
Same as
Section

19.104.160
No
intern
ally
illuminated
sign
permitted
within 100 ft
from any
residential
districts
except if the
sign face is
mounted so
it is not
visible to
any
residence
within 100 ft
of the sign

CDD

Shall meet
design criteria
specified in
Sec. 19.104.220
B. Name
plates, streets
or Unit
numbers
Residential  One or more  2 s.f. or less  N/A  N/A  CDD

C.

Development
Identification
Signs
Residential
 One sign for
interior lot
 Two signs
for corner
development
32 s.f.  5 ft
 If one sign
allowed, at
major
entry
 If two
allowed,
one on
each street
front
CDD
 Shall contain
only name and
address of
development.
 Shall meet
design cr
iteria
specified in
Sec.

19.104.220
CDD ‐ Community Development Director; PC ‐ Planning Commission; DRC ‐ Design Review Committee; s.f. = square feet; ft = feet

19.124.050   Exceptions–Approval Authority.

A.   The Director of Community Development may approve the following exceptions upon making the written findings in Section 19.124.060:

1.   Exceptions to this chapter for properties located in:
a.   The Single‐Family ( R‐1 ) Residential Zoning District; 248
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b.   The Duplex (R2) Zoning District;

2.   Single Family homes or duplexes in a Planned Development District;

3.       2.   Tandem parking arrangements in residential zoning districts;.

4. Parking exceptions for Minor applications as identified in Section 19.12.030, upon making written findings in Section 19.124.060.

B.     The  Design  Review  Committee  may  approve  parking  exceptions  for  Minor applications as identified in Section 19.12.030, upon making written findings in Section

19.124.060;.

C.   The Planning Commission may approve parking exceptions for Major applications as identified in Section 19.12.030, upon making written findings in Section 19.124.060.

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1 ORDINANCE NO. __________________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO TO REPEAL MUNICIPAL CODE CHAPTERS 2.84, 2.90, AND 2.96; TO ADOPT MUNICIPAL CODE CHAPTER 17.02; AND TO AMEND MUNICIPAL CODE CHAPTERS 2.32, 2.88, 9.20, 19.08, 19.12, 19.28, 19.104, AND 19.124, REGARDING CITY COMMISSIONS AND COMMITTEES

The City Council of the City of Cupertino finds that:

WHEREAS,  on  January  25,  2023,  the  City  Council  held  a  special  meeting  to consider  the  responsibilities  of  commissions  and  committees  in  the  City  of  Cupertino; and

WHEREAS, at the January 25 me
eting, Council directed staff to return to Council
with  amendments  to  the  Municipal  Code  to  dissolve  the  Environmental  Revie w Committee, the Design Review Committee, and the Economic Development Committee; and

WHEERAS,  Council  further  directed  staff  to  make  modifications  to  the  powers and functions of the Audit Committee; and

WHEREAS, Council further directed staff that the responsibilities of the dissolved committees should be transferred to other approval authorities or advisory bodies or to the Council itself.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTIN O DOES
ORDAIN AS FOLLOWS:

SECTION 1.   Adoption.

A. Cupertino Municipal Code sections 2.84, 2.90, and 2.96 are hereby repealed in their entirety.

B. The City Council hereby adopts Municipal Code Chapter 17.02, and amends Title 17 of the Cupertino Municipal Code as follows:

Chapter 17.02: California Environmental Quality Act

17.02.010 Review of CEQA Documents.
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Ordinance No. __________

The approval authority for any discretionary project undertaken by the City shall be responsible for the review and approval of negative declarations and environmental impact reports prepared pursuant to the California Environmental Quality Act. If a legislative body advisory to the City Council makes recommendations with respect to the approval of any discretionary project that is not exempt from environmental review under the California Environme
ntal Quality Act, the advisory body shall consider the negative declaration or environmental impact report for the project at a public hearing and may make recommendations to the City Council regarding the environmental review document.

17.02.020  CEQA Procedures
Pursuant to Title 14, Section 15022(d) of the California Code of Regulations, the CEQA Guidelines adopted by the Governor’s Office of Planning and Research (Title 14, Division 6, Chapter 3 of the California Code of Regulations), as may be amended from time to time, shall apply to all discretionary projects in the City.

The City Manager shall promulgate any administrative procedures necessary to tailor the guidelines to the specific operations of the City.

C. The Cupert ino  Municipal Code is further amended as set forth in Attachment A.

SECTION 2:    Repeal of Prior Resolutions.

Cupertino City Council Resolution No. 5351 and any other prior enactment of the City Council establishing environmental assessment procedures that are inconsistent with this Ordinance are hereby repealed.

SECTION 3:    Severability and Continuity.

The City Council declares that each section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this ordinance. If any section, sub‐section, paragraph, sub‐paragraph, sentence, clause or phrase of this ordinance is held invalid, or its applic ation to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordi nance should remain in effect after the invalid portion has been eliminated.  To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino 251
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Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions.

SECTION 4:    California Environmental Quality Act.

This Ordinance is exempt from the requirements of the California Environmental Quality Act  pursuant  to  CEQA  Guidelines  section  15320  (Changes  in  Organization  of  Local Agencies)  and  section  15061(b)(3)  (no  possibility  to  have  a  significant  effect  on  the environment).

SECTION 5:  Effective Date.

This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.

SECTION 6:   Publication.

The  City  Clerk  shall  give  notice  of  adoption  of  this  Ordinance  as  required  by  law.

Pursuant  to  Government  Code  Section  36933,  a  summary  of  this  Ordinance  may  be prepared by the City Clerk and published in lieu of publication of the entire text.  The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance  listing  the  names  of  the  City  Council  members  voting  for  and  against  th e
ordinance.

INTRODUCED at a regular meeting of the Cupertino City Council on February 21, 2023 and ENACTED at a regular meeting of the Cupertino City Council on  March 7, 2023 by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:
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Ordinance No. __________

SIGNED:

______________________
Hung Wei, Mayor
City of Cupertino

________________________
Date
ATTEST:

_______________________
Kirsten Squarcia, City Clerk

________________________
Date
APPROVED AS TO FORM:

_______________________
Christopher D. Jensen, City Attorney

________________________
Date

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Attachment A – Page 1

ATTACHMENT A ‐ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO TO REPEAL MUNICIPAL CODE CHAPTERS 2.84, 2.90, AND 2.96; TO ADOPT MUNICIPAL CODE CHAPTER 17.02; AND TO AMEND MUNICIPAL CODE CHAPTERS 2.32, 2.88, 9.20, 19.08, 19.12, 19.28, 19.104, AND 19.124, REGARDING CITY COMMISSIONS AND COMMITTEES

The sections of the Cupertino Munic ipal Code set forth below are amended or adopted as follows:

1.  Amendments to Chapter 2.32 concerning the Planning Commission

2.32.070 Powers and Functions.

The powers and functions of the City Planning Commission shall be as follows:

A.   Prepare, periodically review, and revise as necessary, the General Plan; B.   Implement the General Plan through actions including, but not limited to, the administration of specific plans and zoning, subdivisions, and sign ordina nces; C.   Annually review the capital improvement program of the City and the local public works projects of other local agencies for their consistency with the General Plan (pursuant to Sections 65400 et seq. of the California Government Code); D.   Endeavor to promote public interest in, comment upon, and understanding of the General Plan, and regulation relating to it;
E.   Consult and adv
ise with public officials and agencies, public utility companies, civic, educational, professional, and other organizations and citizens generally concerning implementation of the General Plan;
F.   Promote the coordination of local plans and programs with the plans and programs of other agencies;
G.   Perfo
rm other functions as the City Council provides including conducting studies and preparing plans other than those required or authorized by state law.

2.  Amendments to Chapter 2.88 concerning the Audit Committee

2.88.100 Duties–Powers–Responsibilities.

The powers and functions of the Audit Committee shall be as follows:

A.   To review the annual audit report and management letter; B.   To recommend appointment of auditors;
C.   To review the  Quarterly Treasurer’s investment report; D.   To recommend a budget format;
E.   To review City investment policies and internal co ntrols of such policies;
F.   To recommend appointment of internal auditors;
G.   To review internal audit reports;
H.   To review quarterly Fraud, Waste, and Abuse Program reports 254
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3.  Amendments to Chapter 9.20 concerning the Local Assessment Committee

9.20.090 Appointment of Local Assessment Committee.

Within  thirty  days  after  acceptance  of  the  application(s)  for  local  land  use  approval actions  as  complete,  the  City  Council  shall  appoint  a  Local  Assessment  Committee  in accordance with the provisions of Section 9.20.230 of this chapter.

A.   Scoping Meeting. Within the prescribed statutory time limits following notificatio n
to  OPA  that  the  application(s)  for  local  land  use  approval(s)  is/are  complete,  the  OPA shall convene a scoping meeting at a date, time and place within the City, subject to the hearing notice requirements provided in Section 9.20.280 of this chapter. The purpose of said scoping meeting is to determine the issues which concern the agencies required to review the proposed facility, an
d the issues which concern the public, including review of the project under the California Environmental Quality Act. The applicant, the LAC, the  Cupertino  Director  of  Community  Development,  and  representatives  of  the  lead agency and responsible agencies shall attend the scoping meetings.

B.   Meet  and  Confer.  Following  the  scoping  meeting  described  in  subse ction  A,  the
applicant, the Local Assessment Committee (LAC) and LAC staff shall meet and confer for  purposes  of  establishing  terms  and  conditions  under  which  the  proposed  offsite hazardous waste facility may be acceptable to the city. Based on th e results of the meet and confer session, the applicant may amend the application materials submitted for the local  land  use  decision.  The  requirement  for  environmental  assessment  for  the  project may be waived by the City if the applicant agrees that an environmental impact report must be prepared for the project.

9.20.100 Environmental Assessment. [repealed]

9.20.110 Public Hearing by Planni
ng Commission.

A.   The City shall conduct a public hearing before the Planning Commission for  the local land use application(s) affecting the proposed off‐site hazardous waste facility. The public  hearing  shall  be  subject  to  the  not ification   requirements  described  in  Section

9.20.280 of this chapter.

B.   The Planning Commission’s decision(s) on the application(s), whether a final action or  a  recommendation  to  the  City  Council,  shall  be  rendered  in  accordance  with procedural ordinance, Ordinance No. 652.

C.   The Planning Commission’s decision(s) to approve the application(s), whether final action or a recommen
dation to the City Council, shall be accompanied by the following written findings for each separate action:

1.   That the proposed facility is consistent with the Cupertino general plan; 255
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2.   That the proposed facility will not be detrimental to the health, safety or general welfare of the community;

3.   That the proposed facility is consistent with the provisions of the Association of Bay Area Governments’ regional fair share memorandum of understanding, and with the siting policies established in the Santa Clara County hazardous was te management plan;

4.   That  the  proposed  facility  is  consistent  with  the  siting  criteria  stated  in  Section

9.20.290 of this chapter.

4.  Amendments to Title 19 concerning the Design Review Commission

19.08.030   Definitions.
ʺPermitʺ means a permit issued by the City Council, Planning Commission, Director of Community Development, or any other decision body as empowered by the Cupertino Municipal Code, approving architecture, site improvements, buildings, structures, land and/or uses. Permits may include but shall not be limited to Administrative Approvals, Two‐story  Permits,  Minor  Residential  Permits,  Architectural  and  Site  Approvals, Developme
nt  Permits,  Conditional  Use  Permits,  Exceptions,  Variances  or  Subdivision Maps.

[Note: Other definitions omitted.]

19.12.030   Approval Authority.

Table  19.12.030  shows  the  approval  authority,  Noticing  Radius,  Expiration  Date  and Extension Dates for different types of Permits.

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Table 19.12.030 - Approval Authority

Type of Permit or Decision A, B
Administrative
Review
Arts and
Culture
Commission
Planning
Commission City Council
Public
Hearing/
Public
Meeting/
Comment
Period C
Noticing/ Noticing
Radius D
Posted
Site
Notice
Expirati
on
Date E
Chapter/ Findings
General Plan Amendment
Major F - R F PH CA. Govt. Code
65350-
65362
Yes - CA. Govt. Code
65350-
65362 Minor G - R F PH Yes -
Zoning Map Amendments
Major F - R F PH CA. Govt. Code
65853-
65857
Yes - 19.152.020
Minor G - R F PH Yes -
Zoning Text Amendments - R F PH
CA. Govt. Code
65853-
65857

-
-

19.152.030
Specific Plans - R F PH
CA. Govt. Code
65350-
65362

-
-

20.04.030
Development Agreements - R F PH CA. Govt. Code
65867 Yes - 19.144.120
Development Permits
Major F, H - F/R A1/F PM

19.12.110/300'
Yes 2 years

19.156.050
Minor G F A1 A2 PM Yes 2 years
Conditional Use Permits
Major F, H, I F A1/F/R A1/ A2/F PH CA. Govt. Code
65905
Yes 2 years

19.156.050
Minor G, I F A1/F/R A1/ A2/F PH Yes 2 years
Temporary F A1 A2 - None No 1 year None/ 19.160.030
Density Bonus (Residential) R F
Based on
concurrent
application

19.56 Adult-Oriented Commercial Activity (CUP) R F PH CA. Govt. Code 65905/300' Yes 2 years 19.128.030 &

19.128.040
Architectural and Site Approval
Major J F A1 A2 PM

19.12.110/
Yes 2 years

19.168.030
Minor K F A1 A2 PM Yes 2 years
Amendment
Major F, H - F A1 Varies L Yes 2 years 19.44,
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Attachment A‐ Page 5
Table 19.12.030 - Approval Authority

Type of Permit or Decision A, B
Administrative
Review
Arts and
Culture
Commission
Planning
Commission City Council
Public
Hearing/
Public
Meeting/
Comment
Period C
Noticing/ Noticing
Radius D
Posted
Site
Notice
Expirati
on
Date E
Chapter/ Findings
Minor G F A1 A2 Varies L Depends on permit
being amended L Yes 2 years

19.144,

19.156,

19.164
Minor Modification F A1 A2 - None No 2 years 19.164
Hillside Exception/ Height Exception/ Heart
of the City Exception I -
F A1 PH 19.12.110/300' Yes 2 years

19.40.080,

19.24.070,

19.136.090
Variance F A1 A2 PH CA. Govt. Code
65905 Yes 2 years 19.156.060
Status of non- conforming Use - F A1 PH 19.12.110/300' Yes - 19.140.110 Wireless Antennas I
F

F/ A1 A2 Varies I Depends on
application type Yes 2 years 19.136.090
Signs
Permits F A1 A2 - None No 1 year 19.104
Neon, Reader board & Freeway Oriented
Signs I F - F/A1 A1/A2 PM 19.12.110/300’ No 1 year 19.104 Programs F A1 A2 - None No 1 year

19.104
Exceptions I
-
- F A1 PM 19.12.110/
Adjacent Yes 1 year 19.104.290
Parking Exceptions I FM - F/A1 A1
/A2 Varies M

19.12.110/
Adjacent/ 300’ N Yes 1 year 19.124.050

Fence Exceptions
F - A1 A2 L PM 19.12.110/
Adjacent Yes 1 year 19.48.060
Front Yard Interpretation F A1 A2 PM 19.12.110/
Adjacent Yes 1 year 19.08
R-1 Ordinance Permits
Two-story I F - F/A1 A1 L/ A2 Varies I

19.12.110/
Adjacent
Yes 1 year 19.28.140
Minor Residential F A1 A2 CP No 1 year
Exceptions I - - F A1 PM Yes 1 year
Miscellaneous Ministerial Permit F - - None Adjacent Yes 1 Year 19.28.150 and

19.40.090
Miscellaneous Ministerial Permit Not Allowed
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Attachment A‐ Page 6
Table 19.12.030 - Approval Authority

Type of Permit or Decision A, B
Administrative
Review
Arts and
Culture
Commission
Planning
Commission City Council
Public
Hearing/
Public
Meeting/
Comment
Period C
Noticing/ Noticing
Radius D
Posted
Site
Notice
Expirati
on
Date E
Chapter/ Findings
Protected Trees
Tree Removal F A1 A2 CP Adjacent unless
exempt Yes 1 year 14.18.180
Heritage Tree Designation & Removal - F A1 PM 19.12.110/ 300' Yes - 14.18
Tree Management Plan F A1 A2 - None No - 14.18
Retroactive Tree Removal F A1 A2 - None No - 14.18
Reasonable Accommodation F A1 A2 - None No 1 year 19.52.050 Extensions O
Parking, Fence & Sign Exceptions & Front
Yard Interpretations F A1 A2 - None No 1 year
Neon, Reader board & Freeway Oriented
Signs F A1 A2 - None No 1 year
Two Story Permits, Minor Residential
Permits and Exceptions
F A1 A2 - None No 1 year
Tree Removals F A1 A2 - - No 1 year
All other projects F A1 A2 - 19.12.110/
None No 2 years
Miscellaneous Ministerial Permit Not Allowed
Public Art Architectural and Site Approval Permits
Public Art - F - A1 PM None None None 2.80 and 19.148
Art in lieu payment - R - F PM None None None 2.80 and 19.148 KEY:

R—Review and recommendation body F—Final decision-making body unless appealed A1—Appeal Body on first appeal A2—Appeal body on second appeal PH—Public Hearing PM—Public Meeting
CP—Comment Period

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Attachment A – Page 7

Notes:

A.   Permits can be processed concurrently with other applications, at the discretion of the Director of Community Development.

B.   Projects with combined applications shall be processed at the highest level of approval in conformance with Section 19.04.090.

C.   Public Hearing: Projects types that need noticing pursuant to the CA Government Code; Publ
ic Meeting: Project types that need only a mailed notice and no newspaper notices; Comment Period: Project types that need only a mailed notice and do not need a public hearing or public meeting.

D.   Noticing Radius of an application in a combined application shall correspond to the maximum noticing radius required for any one of the applicatio ns.

E.   Expiration date of an application in a combined application shall correspond to the maximum expiration date allowed for any one of the development applications (not including Subdivision Map Act applications, General Plan Amendments and Zoning Map or Text Amendments.)
F.   Major General Plan Amendment, Conditiona l Use Permit, Development Permit application ‐ for more than ten thousand square feet of commercial and/or industrial and/or office and/or other non‐residential use, or greater than six residential units.

G.   Minor General Plan Amendment, Conditional Use Permit, Development Permit application ‐ for ten thousand square feet or less of commercial and/or industrial and/or office and/or other no
n‐residential use, or six or less residential units.

H.   City Council review for applications with new development greater than fifty thousand square feet of commercial, and/or greater than one hundred thousand square feet of industrial and/or office and/or other non‐residential use, and/or greater than fifty residential units.

Planning Commissio
n review for all other applications.

I.   Please see specific zoning district regulations or chapters in this title that apply to the subject property or project for approval authority.

J.   Major Architectural and Site Approval application ‐ architectural and site approval for all projects that are not a Minor Architectural and Site Approval applicatio n. 260
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