CC 05-21-2024 Searchable Packet.pdf — Cupertino City Council, May 21, 2024 (part 4 of 5)

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ASSISTANT PLANNER 0 0 0.10 0
PLANNING MANAGER 0.39 0.39 0.39 0.50

SENIOR HOUSING

COORDINATOR
0 0 0 0.20
SENIOR PLANNER 0.10 0.20 0 0
Total 0.49 0.59 0.49 0.70
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Community Development 426
980
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CDBG Capital/Housing Projects
Budget Unit 260-72-709
CDBG - Housing Services - CDBG Capital/Housing Projects Budget at a Glance
2025 Proposed Budget
Total Revenues $ 159,650
Total Expenditures $ 460,487
Fund Balance $ (300,837)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants and loans to non-profit developers and agencies for eligible activities such as public improvements, property acquisition for affordable housing, rehabilitation of affordable units, and development of affordable housing. CDBG Capital/Housing costs represent 65% of the City's annual federal CDBG allocation plus prior year program income.

Service Objectives
Issue Requests for Proposals (RFPs) on an annual basis for Capital/Housing Projects.

Review applications and make funding recommendations to Housing Commission and City Council.

On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.

Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.

Coordinate entitlement process with the Planning Division for affordable development projects.

Monitor project progress of grantees through the construction phase.

Coordinate CEQA/NEPA environmental review processes for all affordable developments.

Coordinate preparation of all grant and loan agreements, Deeds of Trust, Promissory Notes, and Regulatory Agreements.

On an annual basis, prepare grant agreements or amendments for each grantee.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance with federal regulations.

Proposed Budget
It is recommended that City Council approve a budget of $460,487 for the CDBG Capital/Housing Projects program. This budget is unchanged from the prior year.

Revenues and Expenditures
FY 2024-25 Proposed Budget Community Development 427
981
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 2,162 $ 1,987 $ 3,300 $ 7,944 Intergovernmental Revenue $ 309,995 $ 65,818 $ 460,487 $ 151,706 Total Revenues $ 312,157 $ 67,805 $ 463,787 $ 159,650
Expenditures
Materials $ 309,995 $ 65,818 $ 460,487 $ 460,487
Total Expenditures $ 309,995 $ 65,818 $ 460,487 $ 460,487 Fund Balance $ 2,162 $ 1,987 $ 3,300 $ (300,837)
General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Community Development 428
982
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CDBG Public Service Grants
Budget Unit 260-72-710
CDBG - Housing Services - CDBG Public Service Grants
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 28,600
Total Expenditures $ 55,028
Fund Balance $ (26,428)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants to nonprofit agencies serving low- and moderate-income Cupertino residents. The agencies provide services such as food assistance, job training, emergency housing, legal assistance, etc. CDBG Public Services costs represent 15% of the City's annual federal CDBG allocation plus prior year program income.

Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.

Review applications and make funding recommendations to Housing Commission and City Council.

On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.

Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.

On an annual basis, prepare grant agreements or amendments for each grantee.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance with federal regulations.

Proposed Budget
It is recommended that City Council approve a budget of $55,028 for the CDBG Public Service Grants program.

This budget is unchanged from the prior year.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Community Development 429
983
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ 63,112 $ 59,460 $ 55,028 $ 28,600 Total Revenues $ 63,112 $ 59,460 $ 55,028 $ 28,600
Expenditures
Materials $ 63,078 $ 59,460 $ 55,028 $ 55,028
Total Expenditures $ 63,078 $ 59,460 $ 55,028 $ 55,028
Fund Balance $ 34 $ - $ - $ (26,428)
General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Community Development 430
984
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BMR Affordable Housing Fund
Budget Unit 265-72-711
BMR Housing - Housing Services - BMR Affordable Housing Fund Budget at a Glance
2025 Proposed Budget
Total Revenues $ 4,532,926
Total Expenditures $ 722,539
Fund Balance $ 3,810,387
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 1.0 FTE
Program Overview
This program covers administration of the Below Market Rate (BMR) Housing program.

Service Objectives
Contract with BMR Program Administrator annually for services relating to rental and ownership units.

Prepare and monitor agreement, process monthly reimbursement requests, and provide technical assistance to BMR Program Administrator.

Review and maintain the Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units (BMR Manual).

Review and maintain the BMR Housing Mitigation Program Procedural Manual (Housing Mitigation Manual)
Proposed Budget
It is recommended that City Council approve a budget of $722,539 for the BMR Affordable Housing Fund program. This represents a decrease of $262,664 (-26.7%) from the FY 2023-24 Adopted Budget.

The decrease is primarily due to decreases in contracts and special projects. The decrease in revenues is due to the amount of CDBG funds that the City receives which fluctuates each year. The amount is dependent on the City's CDBG allocation from HUD, and that is dependent on a number of other factors such as the budget approved by Congress, etc. To date, HUD has not yet released the CDBG entitlement allocations, exact numbers are unknown.

FY 2024-25 Proposed Budget Community Development 431
985
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Other Taxes $ 36,000 $ 170,824 $ 4,532,926 $ 4,532,926
Charges for Services $ 3,040 $ 1,640 $ - $ -
Miscellaneous Revenue $ 171 $ 28,082 $ - $ -
Total Revenues $ 39,211 $ 200,546 $ 4,532,926 $ 4,532,926 Expenditures
Employee Compensation $ 150,537 $ 156,825 $ 187,923 $ 172,795 Employee Benefits $ 72,585 $ 58,574 $ 82,517 $ 79,149
Materials $ 315,309 $ 319,360 $ 341,655 $ 347,713
Contract Services $ 29,367 $ 57,477 $ 227,200 $ 20,700
Cost Allocation $ 100,482 $ 144,366 $ 95,908 $ 102,182
Special Projects $ 86,412 $ 17,357 $ 50,000 $ -
Total Expenditures $ 754,692 $ 753,959 $ 985,203 $ 722,539 Fund Balance $ (715,481) $ (528,412) $ 3,547,723 $ 3,810,387 General Fund Costs $ - $ 25,000 $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ASSISTANT PLANNER 0 0 0.80 0
OFFICE ASSISTANT 0 0.50 0 0
PLANNING MANAGER 0.41 0.41 0.41 0.50

SENIOR HOUSING

COORDINATOR
0 0 0 0.50
SENIOR PLANNER 0.80 1.60 0 0
Total 1.21 2.51 1.21 1.00
Staff is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Community Development 432
986
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Human Service Grants
Budget Unit 100-72-712
General Fund - Housing Services - Human Service Grants
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 50,000
Total Expenditures $ 130,496
Fund Balance $ -
General Fund Costs $ 80,496
% Funded by General Fund 61.7%
Total Staffing FTE
Program Overview
The City of Cupertino sets aside $125,000 from its General Fund for non-profit agencies providing services to low- and moderate-income Cupertino residents. Eligible programs include senior services, homeless services, and others that serve low- and moderate-income residents.

Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.

Review applications and make funding recommendations to Housing Commission and City Council.

On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.

Review quarterly reports and reimbursements requests from agencies.

On an annual basis, prepare grant agreements or amendments for each grantee.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance.

Proposed Budget
It is recommended that City Council approve a budget of $130,496 for the Human Service Grants program.

This represents a decrease of $49,644 (-27.6%) from the FY 2023-24 Adopted Budget.

The decrease is due to decreases in materials.

FY 2024-25 Proposed Budget Community Development 433
987
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ - $ - $ 50,000 $ 50,000
Total Revenues $ - $ - $ 50,000 $ 50,000
Expenditures
Materials $ 115,741 $ 112,671 $ 175,000 $ 125,000
Cost Allocation $ 5,387 $ 5,290 $ 5,140 $ 5,496
Total Expenditures $ 121,128 $ 117,961 $ 180,140 $ 130,496 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 121,128 $ 117,961 $ 130,140 $ 80,496 Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Community Development 434
988
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General Building
Budget Unit 100-73-713
General Fund - Building - General Building
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 315,000
Total Expenditures $ 1,081,716
Fund Balance $ -
General Fund Costs $ 766,716
% Funded by General Fund 70.9%
Total Staffing 3.1 FTE
Program Overview
The General Building program establishes the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, accessibility, sanitation, adequate lighting and ventilation and energy conservation; safety to life and property from fire and other hazards aLributed to the built environment; and to provide safety to fire fighters and emergency responders during emergency operations.

Service Objectives
Provide efficient and friendly service that will assist customers with their building permit goals and objectives.

Continue to streamline the workflow process to provide efficient and friendly customer service.

Work proactively to enhance the public interface and information systems.

Continue efforts to create a more effective records management system and land use data system using Geographic Information System (GIS).

Increase staff knowledge through in-house training, meetings, and seminars Proposed Budget
It is recommended that City Council approve a budget of $1,081,716 for the General Building program. This represents an increase of $136,383 (14.4%) from the FY 2023-24 Adopted Budget.

The increase is due to increase in cost allocation. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Community Development 435
989
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training $(4,019)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Licenses and Permits $ 295,341 $ 269,509 $ 315,000 $ 315,000 Total Revenues $ 295,341 $ 269,509 $ 315,000 $ 315,000
Expenditures
Employee Compensation $ 462,806 $ 440,485 $ 458,679 $ 462,726 Employee Benefits $ 200,639 $ 153,510 $ 205,826 $ 235,381 Materials $ 7,426 $ 7,355 $ 11,587 $ 7,865
Contract Services $ 384 $ 420 $ - $ -
Cost Allocation $ 326,332 $ 274,264 $ 269,096 $ 375,646 Contingencies $ 462 $ - $ 145 $ 98
Total Expenditures $ 998,049 $ 876,034 $ 945,333 $ 1,081,716 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 702,709 $ 606,525 $ 630,333 $ 766,716 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Community Development 436
990
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Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT 0.50 0.50 0.50 0.50
ASSIST DIR OF COMMITY DEV 0.60 0.60 0.60 0.60
BUILDING OFFICIAL 0 0 0.20 0.20
DEPUTY BUILDING OFFICIAL 0.20 0.20 0.20 0.20

DIRECTOR OF COMM

DEVELOPMENT

0.12 0.12 0.12 0.12
MANAGEMENT ANALYST 0.20 0.20 0.20 0.20
OFFICE ASSISTANT 0.50 0.50 0.50 0.50
PERMIT CENTER MANAGER 0.20 0.20 0 0
PERMIT TECHNICIAN 0.60 0.60 0.60 0.60
SR BUILDING INSPECTOR 0.20 0.20 0.20 0.20
Total 3.12 3.12 3.12 3.12
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Community Development 437
991
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991 of 1220
Building Plan Review
Budget Unit 100-73-714
General Fund - Building - Building Plan Review
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,200,000
Total Expenditures $ 2,296,591
Fund Balance $ -
General Fund Costs $ 1,096,591
% Funded by General Fund 47.7%
Total Staffing 6.7 FTE
Program Overview
The Building Plan Review program is responsible for the timely and accurate review and approval of construction drawings for all residential, commercial and industrial permit applications for buildings and structures to ensure the proposed design meets or exceeds the minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety standards of the California Building Code and all governing local amendments.

Service Objectives
Provide a streamlined building plan review system that will ensure plans comply with all applicable state and local codes and ordinances.

Continue to streamline the internal application processing system and permit review process.

Confer with design professionals on project application and pre-application meetings.

Provide general code information for property owners, design professionals, developers, contractors and the general public.

Assist building inspectors in difficult or unusual code interpretation as it applies to various buildings and structures.

Assist in training of building inspectors and permit technicians in conducting residential and minor commercial plan review.

Proposed Budget
It is recommended that City Council approve a budget of $2,296,591 for the Building Plan Review program.

This represents a decrease of $436 (-0.0%) from the FY 2023-24 Adopted Budget.

This budget is relatively unchanged from the prior fiscal year.

The table below shows Service-Level Reductions for this program.

FY 2024-25 Proposed Budget Community Development 438
992
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training $(2,518)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Licenses and Permits $ 1,645,117 $ 1,575,817 $ 1,800,000 $ 1,200,000 Miscellaneous Revenue $ 5,090 $ 20,000 $ - $ -
Other Financing Sources $ 600 $ - $ - $ -
Total Revenues $ 1,650,807 $ 1,595,817 $ 1,800,000 $ 1,200,000 Expenditures
Employee Compensation $ 778,747 $ 930,184 $ 1,029,511 $ 1,042,991 Employee Benefits $ 381,057 $ 388,761 $ 483,572 $ 527,699 Materials $ 9,455 $ 6,404 $ 11,660 $ 4,522
Cost Allocation $ 434,911 $ 384,759 $ 422,138 $ 371,322 Special Projects $ 177,562 $ 134,820 $ - $ -
Other Financing Uses $ 268,469 $ 376,420 $ 350,000 $ 350,000 Contingencies $ 436 $ - $ 146 $ 57
Total Expenditures $ 2,050,637 $ 2,221,348 $ 2,297,027 $ 2,296,591 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 399,830 $ 625,532 $ 497,027 $ 1,096,591 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Community Development 439
993
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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget ADMINISTRATIVE ASSISTANT 0.25 0.25 0.25 0.25
ASSIST DIR OF COMMITY DEV 0.20 0.20 0.20 0.20
BUILDING OFFICIAL 0 0 0.80 0.80
DEPUTY BUILDING OFFICIAL 0.80 0.80 0.80 0.80
OFFICE ASSISTANT 0.25 0.25 0.25 0.25
PERMIT CENTER MANAGER 0.80 0.80 0 0
PERMIT TECHNICIAN 2.40 2.40 2.40 2.40
PLAN CHECK ENGINEER 2.00 2.00 2.00 2.00
Total 6.70 6.70 6.70 6.70
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Community Development 440
994
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Building Code Enforcement
Budget Unit 100-73-715
General Fund - Building - Building Code Enforcement
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 2,120,000
Total Expenditures $ 1,397,461
Fund Balance $ -
General Fund Costs $ (722,539)
% Funded by General Fund -51.7%
Total Staffing 5.2 FTE
Program Overview
The Building Inspection program is established to enforce certain minimum standards pursuant to the California Building Code and all local amendments for all new and existing buildings and structures within the City of Cupertino jurisdiction. These minimum standards include public safety, health and general welfare through structural strength, stability, sanitation, adequate light and ventilation, and safety to life and property from fire, hurricane, and other hazards aLributed to the built environment. These include alteration, repair, removal, demolition, use, and occupancy of buildings, structures or premises. The Building Inspections Division also regulates the installation and maintenance of all electrical, gas, mechanical and plumbing systems, which may be referred to as service systems. The program also responds to stormwater pollution protection, emergency situations and complaints of unsafe structures, work without permits, and prepares Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement Division for further action.

Service Objectives
Build and maintain a positive working relationship with co-workers, other city employees and the general public using principles of quality customer service.

Build and maintain a partnership with property owners, developers, and contractors to help our customers meet their building occupancy goals.

Perform building inspections within 48 hours of receiving the request.

Consistently and accurately document non-complying code issues to ensure proper and safe installation of routine and complex building systems.

Ensure that minimum building code safety requirements are met in all phases of construction for structural, electrical, plumbing, mechanical and accessibility installations.

Educate community members about life and safety inspection issues as they occur before and during the construction process.

Work with owners, developers, and contractors to implement principles of green building as required in the CALGreen Building Code and Cupertino green building requirements.

Proposed Budget
FY 2024-25 Proposed Budget Community Development 441
995
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995 of 1220
Proposed Budget
It is recommended that City Council approve a budget of $1,397,461 for the Building Code Enforcement program. This represents a decrease of $121,888 (-8.0%) from the FY 2023-24 Adopted Budget.

The decrease is due to reductions in cost allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training $(229)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced
service level and response time. Reduction could
potentially lead to higher staff turnover rates. The
department is continuing to offer training by
exploring and taking advantage of local and virtual
opportunities.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Licenses and Permits $ 2,170,820 $ 2,219,071 $ 2,120,000 $ 2,120,000 Total Revenues $ 2,170,820 $ 2,219,071 $ 2,120,000 $ 2,120,000 Expenditures
Employee Compensation $ 645,793 $ 707,048 $ 737,452 $ 718,711 Employee Benefits $ 316,975 $ 290,199 $ 343,298 $ 384,182 Materials $ 15,292 $ 13,069 $ 11,862 $ 9,550
Cost Allocation $ 430,997 $ 368,088 $ 401,589 $ 259,899 Other Financing Uses $ - $ - $ 25,000 $ 25,000
Contingencies $ 534 $ - $ 148 $ 119
Total Expenditures $ 1,409,591 $ 1,378,404 $ 1,519,349 $ 1,397,461 Fund Balance $ - $ - $ - $ -
General Fund Costs $ (761,229) $ (840,667) $ (600,651) $ (722,539) Staffing
FY 2024-25 Proposed Budget Community Development 442
996
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Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget ADMINISTRATIVE ASSISTANT 0.25 0.25 0.25 0.25
ASSIST DIR OF COMMITY DEV 0.20 0.20 0.20 0.20
BUILDING INSPECTOR 3.72 3.72 3.72 3.72
OFFICE ASSISTANT 0.25 0.25 0.25 0.25
SR BUILDING INSPECTOR 0.73 0.73 0.73 0.73
Total 5.15 5.15 5.15 5.15
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Community Development 443
997
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997 of 1220
Muni Code Enforcement
Budget Unit 100-73-718
General Fund - Building - Muni Code Enforcement
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 72,297
Fund Balance $ -
General Fund Costs $ 72,297
% Funded by General Fund 100.0%
Total Staffing 0.3 FTE
Program Overview
The Community Development Code Enforcement program provides enforcement of various provisions of the municipal code relating to nonconforming land use and building code compliance. These activities include building without permits, unpermiLed removal of protected trees, nonconforming accessory structures, various use permit violations, private residential fence height/setback violations, and nonconforming signs.

Assistance is provided to Planning and Building Division staff in the resolution of different code violations and land use concerns, which are contrary to the municipal code.

Service Objectives
Respond to citizen, City department, or outside agency referrals within 48 hours.

Provide services with an emphasis on community education and customer service.

Enforce the codes in a fair, equitable, and objective manner.

Proposed Budget
It is recommended that City Council approve a budget of $72,297 for the Muni Code Enforcement program.

This represents a decrease of $16,314 (-18.4%) from the FY 2023-24 Adopted Budget.

The decrease is due to decreases in cost allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

FY 2024-25 Proposed Budget Community Development 444
998
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998 of 1220
Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 31,750 $ 35,581 $ 36,225 $ 34,870 Employee Benefits $ 15,396 $ 14,608 $ 16,965 $ 18,797
Materials $ - $ (199) $ - $ -
Cost Allocation $ 37,973 $ 34,805 $ 35,421 $ 18,630
Total Expenditures $ 85,119 $ 84,795 $ 88,611 $ 72,297
Fund Balance $ - $ - $ - $ -
General Fund Costs $ 85,120 $ 84,795 $ 88,611 $ 72,297
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget BUILDING INSPECTOR 0.20 0.20 0.20 0.20
SR BUILDING INSPECTOR 0.05 0.05 0.05 0.05
Total 0.25 0.25 0.25 0.25
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Community Development 445
999
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999 of 1220
Code Enforcement
Budget Unit 100-74-202
General Fund - Code Enforcement - Code Enforcement
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 225,258
Total Expenditures $ 1,507,061
Fund Balance $ -
General Fund Costs $ 1,281,803
% Funded by General Fund 85.1%
Total Staffing 4.0 FTE
Program Overview
The Code Enforcement program provides enforcement of various provisions of the municipal code relating to parking citations, noise, animal control, zoning and building, and other compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control and other complaint responses.

Service Objectives
Respond to resident, City department, or outside agency referrals within 48 hours.

Provide services with an emphasis on community education and customer service.

Enforce the codes in a fair, equitable, and objective manner.

Manage the animal control services contract with the City of San José.

Proposed Budget
It is recommended that City Council approve a budget of $1,507,061 for the Code Enforcement program. This represents an increase of $107,208 (7.7%) from the FY 2023-24 Adopted Budget.

The increase is due to health costs related to negotiated increases and increases in Cost Allocation expenses.

Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Operations and
Materials
Reduce Conferences
and Training $229
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.

FY 2024-25 Proposed Budget Community Development 446
1000
CC 05-21-2024
1000 of 1220
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 8,298 $ 8,772 $ - $ 10,258
Fines and Forfeitures $ 182,106 $ 134,714 $ 225,000 $ 215,000 Total Revenues $ 190,404 $ 143,486 $ 225,000 $ 225,258
Expenditures
Employee Compensation $ 357,894 $ 370,446 $ 540,007 $ 538,843 Employee Benefits $ 168,889 $ 161,728 $ 254,587 $ 289,533 Materials $ 10,060 $ 6,559 $ 12,050 $ 7,076
Contract Services $ 283,561 $ 300,087 $ 271,380 $ 271,380 Cost Allocation $ 277,786 $ 237,757 $ 318,286 $ 396,748 Contingencies $ 3,358 $ - $ 3,543 $ 3,481
Total Expenditures $ 1,101,548 $ 1,076,577 $ 1,399,853 $ 1,507,061 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 911,144 $ 933,092 $ 1,174,853 $ 1,281,803 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
CODE ENFORCEMENT OFFICER 1.00 2.00 2.00 2.00

SR CODE ENFORCEMENT

OFFICER

2.00 2.00 2.00 2.00
Total 3.00 4.00 4.00 4.00
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Community Development 447
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Public Works
FY 2024-25 Proposed Budget Public Works 449
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Department Overview
Budget Units
Budget Unit Program 2025 Proposed Budget
Public Works Administration $ 1,311,650
100-80-800 Public Works Administration $ 1,311,650
Environmental Programs $ 5,534,726
100-81-122 Sustainability $ 399,263
520-81-801 Resource Recovery $ 3,222,990
230-81-802 Non-Point Source $ 1,482,747
230-81-853 Storm Drain Fee $ -
230-81-854 General Fund Subsidy $ -
230-81-855 Storm Drain Maintenance $ 429,726
Developmental Services $ 2,445,321
100-82-804 Plan Review $ 1,377,257
100-82-806 CIP Administration $ 1,068,064
Service Center $ 1,059,147
100-83-807 Service Center Administration $ 1,059,147
Grounds $ 6,043,984
560-84-268 Golf Grounds Maintenance $ 355,187
100-84-808 McClellan Ranch Park $ 159,471
100-84-809 Memorial Park $ 796,286
100-84-811 BBF Ground Maintenance $ 284,818
100-84-812 School Site Maintenance $ 1,373,426
100-84-813 Neighborhood Parks $ 2,110,853
100-84-814 Sport Fields Jollyman, Creekside $ 745,000
100-84-815 Civic Center Maintenance $ 218,943
Streets $ 9,204,591
270-85-820 Sidewalk Curb and Gutter $ 1,323,980
270-85-821 Street Pavement Maintenance $ 4,465,079
270-85-822 Street Sign Marking $ 722,319
100-85-848 Street Lighting $ 939,273
Total $ 42,974,939
FY 2024-25 Proposed Budget Public Works 451
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630-85-849 Equipment Maintenance $ 1,565,283
100-85-850 Environmental Materials $ 188,657
Trees and Right of Way $ 4,412,119
100-86-261 Trail Maintenance $ 263,167
100-86-824 Overpasses and Medians $ 1,665,540
100-86-825 Street Tree Maintenance $ 1,945,921
100-86-826 Sheriff Work Program $ 537,491
Facilities and Fleet $ 5,543,743
560-87-260 BBF Golf Maintenance $ 121,007
100-87-827 City Hall Maintenance $ 510,637
100-87-828 Library Maintenance $ 1,338,128
100-87-829 Service Center Maintenance $ 341,264
100-87-830 Quinlan Community Center Maintenance $ 526,991 100-87-831 Senior Center Maintenance $ 336,976
100-87-832 McClellan Ranch Maintenance $ 235,801
100-87-833 Monta Vista Community Center Maintenance $ 185,905 100-87-834 Wilson Park Maintenance $ 102,304
100-87-835 Portal Park Maintenance $ 31,899
570-87-836 Sports Center Maintenance $ 787,112
100-87-837 Creekside Park Maintenance $ 110,478
100-87-838 Community Hall Maintenance $ 245,470
100-87-839 Teen Center Maintenance $ -
100-87-840 Park Bathrooms Maintenance $ 158,061
100-87-841 Blackberry Farm Maintenance $ 464,367
100-87-852 Franco Traffic Operations Center $ 43,742
100-87-857 City Hall Annex $ 3,601
Transportation $ 6,960,547
100-88-265 Community Shuttle $ 3,853,958
100-88-844 Traffic Engineering $ 1,539,854
100-88-845 Traffic Signal Maintenance $ 697,556
100-88-846 Safe Routes 2 School $ 869,179
Budget Unit Program 2025 Proposed Budget
Total $ 42,974,939
FY 2024-25 Proposed Budget Public Works 452
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Non-Departmental $ 459,111
630-90-985 Fixed Assets Acquisition $ 459,111
Total $ 42,974,939
Budget Unit Program 2025 Proposed Budget
FY 2024-25 Proposed Budget Public Works 453
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Budget at a Glance
2025 Proposed Budget
Total Revenues $ 14,371,154
Total Expenditures $ 42,974,939
Fund Balance $ (6,838,488)
General Fund Costs $ 21,765,297
% Funded by General Fund 50.6%
Total Staffing 87.0 FTE
Organization
Chad Mosley, Director of Public Works
As part of an expenditure reduction strategy, two Part Time Maintenance Worker positions were eliminated, and the following vacant positions are being removed from the budget: Maintenance Worker I/II, Public Works Project Manager, and Public Works Project Manager. In addition, vacant Sustainability Manger and Analyst were transferred in to Public Works aKer the final budget. Those position have been reclassifed and resulted in additional salary savings.

FY 2024-25 Proposed Budget Public Works 454
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Performance Measures
Capital Project Delivery
Goal: Develop and deliver projects on time and within budget that serve the resident's needs and supports the City's stability and growth.

Benefit: Residents and businesses are assured their community is being improved by insightful, targeted and efficient use of taxes and fees towards maintaining and improving the City's facilities and assets.

Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Percentage of projects completed on budget 90% 100% 100% 95% Percentage of construction projects completed on time 90% 100% 100% 95% Environment
Goal: Protect our natural environment for current and future generations.

Benefit: Current and future residents enjoy a healthy, sustainable environment.

FY 2024-25 Proposed Budget Public Works 455
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Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Percent of businesses in compliance during annual
proactive stormwater pollution prevention inspections 88% 95% 76% 75% Percent of non-exempt businesses and multi-family
accounts separating organics 86% 87% 97% 100%(SB1383)
Percent trash/litter reduction achieved to meet
Stormwater Permit requirements 95% 94% N/A 100% by7/1/2025 Diversion rate from all single-family, multi-family, and commercial accounts as reported by Recology tonnage
reports
53% 53%
50% (JulyOctober
2023; NovDec not
available
yet)
55%
Respond to reports of actual or potential discharge the same business day 93% 86% 67% 95%
% of plan reviews completed in required number of days 93% 93% 89% 100% Cubic yards of compost distributed via compost site
440 CY
Quarry:
600CY
SMaRT
Station:
789CY
Compost;
239CY
Mulch
Quarry: 160
CY SMaRT
Station
Data: 71.40
CY
Compost;

3.21 CY
Mulch
1,000 CY
% of vegetation obstructions resolved within 15 days from time of report* 32% 37% 68% 100%
*Inspections occur in the spring only
Development Services
Goal: Provide timely review and permiLing of privately completed improvements within the public right of way.

Benefit: Customers can expect quality reviews and permiLing on a defined schedule, and the community can expect quality public facilities.

FY 2024-25 Proposed Budget Public Works 456
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Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Respond to complete plan submittals or applications
within two (2) weeks 94% 94% 99% 90%
Respond to complete encroachment permit applications
within two (2) weeks 93% 94% 94% 90%
Respond to public inquiries at the Public Works counter in City Hall within 15 minutes 91% 95% 95% 95%
Grounds Division
Goal: Provide well maintained, clean, and safe areas for the community’s recreational use and enjoyment at optimal life cycle costs.

Benefit: Cupertino has a well maintained public park system that meets the needs of the community and is beneficial to personal wellness.

Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Percentage of 311 requests that are responded to and
closed within 3 business days 82% 62% 67% 80%
Percentage of the 1,872 park inspections, including play grounds, performed weekly 79% 31% 29% 100%
Percentage of Backflow Prevention Devices inspected,
tested and repaired annually 100% 100% 50% 100%
Streets Division
Goal: Timely maintenance of public sidewalks, streets, streetlights and storm drain system in good condition to ensure safe, environmentally compliant, and accessible infrastructure that minimizes liability and has an optimal life cycle cost.

Benefit: Cupertino has well maintained street and storm drain systems that meet the needs of the community.

FY 2024-25 Proposed Budget Public Works 457
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Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Pavement condition index (PCI) > or equal to 82 83 81 81 82 Percent of the 2087 storm drain inlets inspected and
cleaned in fiscal year 80% 53% 2% 100%
Percent of Inlets with Trash Capture Screens inspected
and cleaned twice yearly 100% 100% 50% 100%
Percentage of roadway regulatory & street name signs
repaired or replaced 3.5% 2.0% 2.0% 7%
Percentage of trip and fall complaints investigated and mitigated within 2 business days 72% 73% 73% 98%
Percentage of reported streetlight outages investigated and repaired in 3 business days 90% 90% 90% 90%
Trees and Right of Way Division
Goal: Maintain and enhance the City's street trees and medians to ensure a safe, healthy and environmentally conscious Urban Forest.

Benefit: Cupertino has a healthy and safe urban forest and medians provide good aesthetic and environmental value.

Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Percentage of 311 requests that are responded to and
closed within 3 business days 95% 90% 93% 95%
Percentage of trees inspected and maintained in the yearly maintenance zone (8 year maintenance cycle) 100% 22% 7% 100% Percentage of trees planted versus trees removed
# planted/# removed
113%
211/187
146%
153/105 61% 40/65 101%
Facilities and Fleet Division
Goal: Timely maintain City Facilities and City Fleet to meet staff, community and environmental requirements at an optimal life cycle cost.

Benefit: Cupertino has well-maintained, usable, and safe facilities and fleet in order to meet the needs of staff and the community.

FY 2024-25 Proposed Budget Public Works 458
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Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Percentage of preventative maintenance work orders
completed for Fleet assets within 14 days of the due date. 87% 54% 61% 85% Percentage of facilities maintenance requests closed
within 30 days. 69% 35% 51% 90%
Sustainability Division
Goal: Implement Cupertino's Climate Action Plan and General Plan Sustainability Element to achieve quantifiable emissions reductions, conserve finite resources, and achieve utility cost avoidance and savings across municipal operations and community partners.

Benefit: Cupertino is a healthy, resilient, environmentally-vibrant city for current and future residents to live, work, learn and play.

Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
% community-wide emissions reduced from baseline of
307,288 MT CO2e/yr
2018 inventory: 24% decrease in
emissions from baseline (258,659 MT
CO2e/yr)
15%
reduction
by 2020
(261,195
MT
CO2e/yr)
Initiate, develop, and complete actions from the Climate Action Plan 2.0
% initiated
% complete or ongoing
100%
79%
100%
79%
6%
4%
23%
5%
% municipal operations emissions reduced from baseline
of 1,865 MT CO2e/yr
2018 inventory: 66% reduction in
emissions from baseline: 642 MTCO2e
15%
reduction
by 2020
FY 2024-25 Proposed Budget Public Works 459
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Transportation Division
Goal: Ensure the efficiency and safety of the transportation system for all modes of travel.

Benefit: Having a safe and efficient transportation system that is inviting for all modes of travel.

Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Percentage of non-emergency traffic signal requests
addressed within 72 hours. 90% 95% 90% 100%
Percentage of emergency traffic signal requests addressed within 2 hours. 100% 100% 100% 100%
Percentage of traffic engineering requests responded to within 72 hours 95% 85% 90% 95%
Annual mileage increase of separated bicycle lanes and
pedestrian paths. 2.20 0.82 0 1 mile
FY 2024-25 Proposed Budget Public Works 460
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Workload Indicators
Capital Improvement Program
Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of projects started in the first year funded 14/15 2/2 2/2 Number of active projects versus total number of projects 50/52 29/30 29/30 Environmental Programs Division
Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of actual versus potential discharges 91 actual
7 potential
93 actual
27 potential
65 actual
12 potential
Number of stormwater pollution prevention industrial
commercial inspections 109 136 28 so far
Number of building and demolition permits reviewed 693 754 321 Number of non-exempt businesses and multi-family accounts required to separate organics 382 272 311
Tons of waste entering landfill from single-family, multi-family, and commercial accounts as reported by Recology
11,980.24
July 1,2022-
June
30,2023:
11,879.39
July-October
2023: 4,163.73
(Nov-Dec
2023 not
available)
Number of visitors to compost site
1,230
(FY22-23)
Quarry:
910; SMaRT
Station:

Compost
(397) Mulch
(103)
(July-Dec
2023) Quarry:
556 SMaRT
Station: 147
Number of vegetation obstructions reported 101 95 25
FY 2024-25 Proposed Budget Public Works 461
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Developmental Services Division
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of development applications received 128 127 55
Number of encroachment permit applications received 426 449 254 Number of customer service visits 76 358 206
Grounds Division
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Maintain city grounds (#) with total acreage (SF) 29 sites/149 AC
29 sites/149AC
29 sites/149AC
Maintain school sites (#)with total acreage (SF) 9 sites/46AC 9 sites/46AC 9 sites/46AC Total Number of 311 Requests 55 45 42
Total number of play grounds maintained 37 37 37
Total number of irrigation controllers maintained 74 74 74 Total number of park trees maintained 4,179 5,223 5,223 Total number of park furniture maintained (tables and
benches) 431 431 431
Total number of city trash receptacles maintained 420 420 420 Total number of backflow preventers maintained 174 174 174 FY 2024-25 Proposed Budget Public Works 462
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Streets Division
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Total roadway miles 138 138 138
Total concrete sidewalk miles 196 196 196
Total number of unique sidewalk repair sites addressed 936 730 180 Total square footage of sidewalk, curb and gutter
repaired/replaced 44,816 46,466 20,892
Total number of storm drain inlets 2,087 2,094 2,094
Total number of drain inlets with trash capture devices 175 179 182 Total number of streetlights 3,408 3,413 3,413
Total number of roadway signs 10,186 10,394 10,464
Total miles of storm drain pipe maintained 104.7 104.7 104.7 Total number of crosswalks maintained 723 723 723
Total miles of pavement striping maintained 162 162 162 Total number of street miles swept monthly 696 696 696
FY 2024-25 Proposed Budget Public Works 463
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Trees and Right of Way Division
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Total number of street trees 3,406 Trees
Maintained
1,922 Trees
Maintained
939 Trees
Maintained
Total acreage of medians maintained 40 AC 40 AC 40 AC
Total number of median islands maintained 185 185 185
Total square feet of median landscape converted or installed to water efficent landscaping 30,477 16,873 0 (Defunded) Total number of irrigation controllers maintained 45 45 45 Total number of 311 Requests for tree maintenance 465 386 282 Miles of pedestrian and bicycle trails maintained 0.85 0.85 0.85 Facilities and Fleet Division
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Total number of city facilities maintained 51/221,500 SF 51/221,500 SF 51/221,500 SF
Total number of Fleet vehicles maintained 105 105 108
Total number of special equipment maintained (tractors, trailers, chippers, riding mowers, club car, forklift, generator) 329 329 360 Total number of small equipment maintained 292 278 278
Total number of work orders completed 1,966 Facilities
835 Fleet
1,836
Facilities
553 Fleet
1,199
Facilities
277 Fleet
Fleet vehicles replaced with hybrid and/or electric models 0 1 2 Annual number of sitevisits to ensure janitorial compliance 1,628 1,628 814 FY 2024-25 Proposed Budget Public Works 464
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Sustainability Division
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Climate Action Plan 2.0 Actions initiated or in Progress 3 8 22 Climate Action Plan 2.0 Actions Completed 2 5 7
Community Education and Outreach Activities Held 26 5 5 Cross-Departmental Projects Supporting 6 9 5
Number of municipal and community programs leading or
supporting 8 8 8
Transportation
Workload Indicator FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of signalized intersections 60 60 60
Proposed Budget
It is recommended that City Council approve a budget of $42,974,939 for the Public Works department. This represents an increase of $4,554,761 (11.9%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. In addition to increases in contracts due to the Via Community Shuttle contract, and increased Capital Outlays.

The following table illustrates the Service-Level Reductions for the department.

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Grouping Service-Level Reduction Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Utility True-up $(564,278) Reduction aligns with budgetactuals Infrastructure Contract Services $(810,764)
Tree maintenance moved inhouse/Reduction in tree
maintenance
Infrastructure
Defer vehicle and equipment
replacements, increasing the replacement
cycle from approximately 7 years to 10
years on average.
$(137,000)
May increase cost and staff time to
repair assets that were deferred for
replacement.

Operations and
Maintenance Contract Services $(659,534)
Reduction in contract services for
fence repairs, graffiti mitigation,
bee removal, gas emission
inventory, paid advertising, etc.

Operations and
Maintenance Materials $(145,794)
Reduction in printing, ergonomics,
memberships, office supplies,
conference and meetings, etc.

Operations and
Maintenance Salary and Benefits $(386,406) Reduction in part-time staff Operations and
Maintenance Special Project $(55,000) Reduction of replaced fluted streetlight poles Operations and
Maintenance Staffing $(463,716) Eliminate two vacant Public WorksProject Managers Total $(3,222,492)
The following table shows unfunded needs for the department.

FY 2024-25 Proposed Budget Public Works 466
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Service Description Estimated
Cost Funding Status
Operations and
Maintenance Tree maintenance contract services $204,544 Unfunded Operations and
Maintenance
Maintenance of Sidewalk, Curb and Gutter
Service Level Reductions $600,000 Unfunded
Operations and
Maintenance Weed mowing contract services $2,000 Unfunded Infrastructure Senior Center ADA Push Button Installation $15,000 Unfunded Infrastructure Senior Center Locking Cabinets $15,000 Unfunded Infrastructure EEC Door Repair $40,000 Unfunded
Infrastructure Golf Course Pro Shop Counter Replacement $10,000 Unfunded Infrastructure Golf Course Men's Restroom Partition
Replacement $12,000 Unfunded
Infrastructure Sports Center Awning Replacement $20,000 Unfunded Infrastructure Sports Center Breakroom Reconfiguration $30,000 Unfunded Infrastructure Sports Center Lobby Wall Extension $6,000 Unfunded Total $836,544
The following table shows the special projects for the department.

Special Project Appropriation Revenue Funding Source Description Strategic Goal CWP Recycled
Water Feasibility $200,000 $200,000 General Fund
Develop Recycled
Water Feasibility
Study. Include
Blackberry Farm
focus and extension
of recycled water
from SCVWD.

Sustainability
and Fiscal
Strategy
FY 2024-25 Proposed Budget Public Works 467
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CWP
Electrification
Study
$50,000 $50,000 General Fund
Conduct public
outreach, policy
research, and
coordinate with
regional efforts to
develop policy
options for
electrification of
Cupertino's
buildings in light of
recent legal rulings
inhibiting certain
electrification efforts.

Sustainability
and Fiscal
Strategy
CWP Active
Transportation
Plan
$330,000 $330,000 General Fund
This item is a
consolidation of
existing and new
transportation efforts
aiming to further
goals outlined in the
City's Vision Zero
Initiative, including:
1) Review and
update the bike plan
2) Review and
update the
pedestrian plan
3) Review current
Complete Streets
Policy and propose
adjustments to create
a better interface
between all modes of
transportation
Transportation
Special
Maintenance $10,000 $10,000 General Fund Climate AP VisionSummary Doc Office
Reconfiguration $50,000 $50,000 General Fund Citywide officereconfiguration Special
Maintenance $10,500 $10,500 General Fund Baseball field dugoutroof replacements Special
Maintenance $10,500 $10,500 General Fund Baseball field dugoutroof replacements FY 2024-25 Proposed Budget Public Works 468
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Special Projects -
PW $175,000 $175,000 General Fund Street light polereplacement Trees and Badges $15,000 $15,000 General Fund New street tree planting
Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Special
Maintenance $2,000 $2,000 General Fund Burglar AlarmUpgrades Low Income Cost
Share $2,000 $2,000 Env Mgmt Cln
Crk Strm Drain
Refund for
stormwater APN fee
cost-share
applications
CUSD Joint Use
Cost Share $8,707 $8,707 Env Mgmt ClnCrk Strm Drain
Refunds a portion of
the stormwater APN
fee paid by CUSD
Annual Sidewalk
Curb & Gutter $632,313 $632,313 TransportationFund
Annual street
pavement
maintenance
SB1 roads $880,224 $880,224 Transportation
Fund
Annual street
pavement
maintenance
FY 2024-25 Proposed Budget Public Works 469
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Annual Asphalt
Project $1,943,667 $1,943,667 TransportationFund
Annual street
pavement
maintenance
Special
Maintenance $20,000 $20,000 ResourceRecovery
Climate Action Plan
Dashboard
Reporting Tool
HHW and
PaintCare $115,733 $115,733 ResourceRecovery
Cleanup of
hazardous spills
Single Use
Plastics
Ordinance
$75,000 $75,000 Resource
Recovery
Continuation of the
Single Use Plastics
ordinance
implementation
Special
Maintenance $2,000 $2,000 Sports Center
Sports Center energy
management system
upgrade
Fixed Asset
Acquisition $90,000 $90,000 Vehicle/EquipReplacement
Grounds vehicle #31
2008 Ford F350.

Replacement vehicle
Ford F350 Truck
Fixed Asset
Acquisition $70,000 $70,000 Vehicle/EquipReplacement
Building vehicle
#452 2011 Escape
Replacement vehicle
Ford Lightning EV
Truck
Fixed Asset
Acquisition $70,000 $70,000 Vehicle/EquipReplacement
Fleet vehicle #448
2012 F150
Replacement vehicle
Ford Lightning EV
Truck
Fixed Asset
Acquisition $130,000 $130,000 Vehicle/EquipReplacement
Streets vehicle #6
2008 GMC 500
Replacement vehicle
Ford F550 Truck
Fixed Asset
Acquisition $50,000 $50,000 Vehicle/EquipReplacement
Equipment #203 Turf
Tiger Top Dresser
Replacement
equipment Turf
Tiger Top Dresser
FY 2024-25 Proposed Budget Public Works 470
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Fixed Asset
Acquisition $30,000 $30,000 Vehicle/EquipReplacement
Grounds purchase of
Flail mower. A flail
mower is a type of
powered
garden/agricultural
equipment which is
used to deal with
heavier grass/scrub
which a normal
lawn mower could
not cope with.

Total $5,134,644 $5,134,644
FY 2024-25 Proposed Budget Public Works 471
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Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures

21.4%

16.2%

14.1% 12.9%

12.9%

10.3%

5.7% Streets
Transportation
Grounds
Facilities and Fleet
Environmental Programs
Trees and Right of Way
Developmental Services
Public Works Administration
Service Center
Non-Departmental
$35.7M $35.7M
$38.4M
$43.0M
2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget FY 2024-25 Proposed Budget Public Works 472
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 417,793 $ 476,593 $ 457,579 $ 404,702 Intergovernmental Revenue $ 1,870,797 $ 2,046,373 $ 2,174,842 $ 5,355,413 Charges for Services $ 8,043,886 $ 7,033,258 $ 7,319,476 $ 8,496,750 Fines and Forfeitures $ 3,563 $ 23,371 $ 3,563 $ 20,000 Miscellaneous Revenue $ 29,297 $ 83,004 $ 50,734 $ 79,289 Transfers In $ 275,000 $ 861,140 $ 15,000 $ 15,000
Total Revenues $ 10,640,336 $ 10,523,739 $ 10,021,194 $ 14,371,154 Expenditures
Employee Compensation $ 9,591,985 $ 10,431,662 $ 10,905,416 $ 10,518,310 Employee Benefits $ 4,662,698 $ 4,259,660 $ 5,209,222 $ 5,551,949 Materials $ 3,776,852 $ 4,294,618 $ 4,852,658 $ 4,975,752 Contract Services $ 3,745,851 $ 4,223,613 $ 4,781,474 $ 8,457,958 Cost Allocation $ 7,396,343 $ 6,429,988 $ 6,436,300 $ 7,493,827 Capital Outlays $ 1,817,829 $ 1,042,673 $ 880,224 $ 1,030,224 Special Projects $ 3,980,418 $ 4,323,798 $ 4,496,264 $ 4,104,420 Other Financing Uses $ 738,957 $ 674,604 $ 738,957 $ 674,604 Contingencies $ - $ - $ 119,663 $ 167,895
Total Expenditures $ 35,710,933 $ 35,680,616 $ 38,420,178 $ 42,974,939 Fund Balance $ (5,116,866) $ (4,957,370) $ (7,622,699) $ (6,838,488) General Fund Costs $ 19,953,734 $ 20,199,507 $ 20,776,285 $ 21,765,297 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT 1.95 1.95 1.95 1.95
ASSISTANT ENGINEER 2.00 2.00 2.00 1.90
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ASSIST DIR OF PW ENGINEER 1.00 1.00 0 0
ASSIST DIR PUBLIC WORKS OPS 1.00 1.00 1.00 1.00
ASSOCIATE CIVIL ENGINEER 0 0 0 1.00
BUILDING INSPECTOR 0.08 0.08 0.08 0.08
CIP MANAGER 1.00 1.00 1.00 1.00
DIRECTOR OF PUBLIC WORKS 1.00 1.00 1.00 1.00
ENGINEERING TECHNICIAN 1.00 1.00 1.00 1.00

ENVIRONMENTAL COMPLIANCE
TECH
0 0 0 1.00
ENVIRONMENTAL PROGRAM MGR 1.00 1.00 1.00 1.00

ENVIRONMENTAL PROGRAMS

ASSISTANT

3.65 3.65 3.65 4.00
ENV. PROG. COMPLIANCE

TECHNICIAN

1.00 1.00 1.00 1.00
ENV. PROGRAMS SPECIALIST 1.00 1.00 1.00 0.95
EQUIPMENT MECHANIC 1.00 1.00 1.00 1.00
LEAD EQUIPMENT MECHANIC 1.00 1.00 1.00 1.00
MAINTENANCE WORKER I/II 45.00 45.00 43.00 41.00
MAINTENANCE WORKER III 7.00 8.00 7.00 8.00
MANAGEMENT ANALYST 0.20 1.20 1.20 1.00
PUBLIC WORKS INSPECTOR 2.00 2.00 2.00 2.00
PUBLIC WORKS PROJECT MANAGER 5.00 6.00 4.00 2.00

PUBLIC WORKS PROJECT MANAGER
LT

2.00 1.00 0 0
PUBLIC WORKS SUPERVISOR 4.00 4.00 4.00 5.00
RECREATION COORDINATOR 0.12 0.12 0.12 0.12
SENIOR CIVIL ENGINEER 2.00 2.00 2.00 2.00
SENIOR MANAGEMENT ANALYST 1.00 1.00 1.00 1.00
SR BUILDING INSPECTOR 0.02 0.02 0.02 0.02
SR OFFICE ASSISTANT 1.00 1.00 1.00 1.00
SR. PUBLIC WORKS PROJECT

MANAGER
0 0 1.00 0
STREET LIGHTING WORKER 1.00 1.00 1.00 1.00
Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
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SUSTAINABILITY MANAGER 0.20 0.20 0.20 0
TRAFFIC SIGNAL TECHNICIAN 1.00 2.00 2.00 2.00
TRAFFIC SIGTECH APRNTICE 1.00 0 0 0

TRANSIT & TRANSPORTATION

PLANNER

1.00 1.00 1.00 1.00
TRANSPORTATION MANAGER 0.90 0.90 0.90 1.00
Total 92.12 94.12 88.12 87.02
Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
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Public Works Administration
Budget Unit 100-80-800
General Fund - Public Works Administration - Public Works Administration Budget at a Glance
2025 Proposed Budget
Total Revenues $ 80,580
Total Expenditures $ 1,311,650
Fund Balance $ -
General Fund Costs $ 1,231,070
% Funded by General Fund 93.9%
Total Staffing 4.0 FTE
Program Overview
The Public Works Department is comprised of the following eight divisions:

Capital Improvement Program Administration
Development Services (including inspection services)
Environmental Programs & Sustainability
Facilities and Fleet
Grounds
Streets
Transportation
Trees and Right-of-Way
Service Objectives
Provide capital project delivery, development plan check, permiLing and inspection, solid waste and recycling services, stormwater quality compliance, and public works maintenance services in a responsive and efficient manner by continuously adapting programs and resources to meet the community’s expectations.

Provide a response to the community on complaints and requests for services. Plan and program maintenance of the City’s public facilities and infrastructure.

Program and deliver Capital Improvement Projects in a timely and cost-efficient manner. Work with operating departments and the community to ensure projects meet expectations.

Collaborate with Community Development to efficiently deliver predictable, responsive and efficient development services.

Represent the City on county and regional issues such as congestion management, and mobility and transit planning.

Manage and adapt traffic operations to efficiently move traffic and protect neighborhoods.

Oversee and manage stormwater, solid waste, sustainability efforts and recycling programs.

Proposed Budget
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Proposed Budget
It is recommended that City Council approve a budget of $1,311,650 for the Public Works Administration program. This represents an increase of $268,508 (25.7%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. The increase is also due to the special project listed below.

The table below shows the service-level reductions for this program.

Grouping
ServiceLevel
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(3,256) Reduction aligns budget with actuals and includes decrease of officesupplies, printing, meetings, ergonomics, and conferences Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding
Source Description Strategic Goal
Recycled
Water
Feasibility
Study
$200,000 $200,000 General
Fund
City Work Program project. Develop
Recycled Water Feasibility Study.

Include Blackberry Farm focus and
extension of recycled water from
SCVWD.

Sustainability
and Fiscal
Strategy
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 54,375 $ 88,625 $ 54,375 $ 80,580 Transfers In $ 10,000 $ - $ - $ -
Total Revenues $ 64,375 $ 88,625 $ 54,375 $ 80,580
Expenditures
Employee Compensation $ 513,911 $ 638,605 $ 741,466 $ 748,080 Employee Benefits $ 208,886 $ 210,435 $ 289,786 $ 286,549 Materials $ 9,268 $ 8,195 $ 11,461 $ 10,837
Contract Services $ 24,540 $ 792 $ 282 $ 792
Cost Allocation $ - $ - $ - $ 65,247
Special Projects $ 130,564 $ - $ - $ 200,000
Contingencies $ - $ - $ 147 $ 145
Total Expenditures $ 887,169 $ 858,027 $ 1,043,142 $ 1,311,650 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 822,794 $ 769,401 $ 988,767 $ 1,231,070 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT 0.95 0.95 0.95 0.95
ASSIST DIR OF PW ENGINEER 0.10 0.50 0 0
DIRECTOR OF PUBLIC WORKS 1.00 1.00 1.00 1.00
MANAGEMENT ANALYST 0 1.00 1.00 1.00

SENIOR MANAGEMENT

ANALYST

1.00 1.00 1.00 1.00
Total 3.05 4.45 3.95 3.95
There are no changes to the current level of staffing.

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Sustainability
Budget Unit 100-81-122
General Fund - Environmental Programs - Sustainability
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 399,263
Fund Balance $ -
General Fund Costs $ 399,263
% Funded by General Fund 100.0%
Total Staffing 1.1 FTE
Program Overview
The Sustainability Division works to implement the City's Climate Action Plan, provides subject maLer expertise and coordinates across departments in building public good through activities that reduce greenhouse gas emissions, conserves scarce resources, prioritize public health and prepare for the impacts of climate change. In this capacity, the program teams with regional partners and adjacent jurisdictions, and seeks grant funding to develop collective approaches to implement the City's ambitious Climate Action Plan.

Service Objectives
Collect and analyze relevant data to demonstrate municipal compliance with current and increasing state and federal regulations.

Support the City's Sustainability Commission, a citizen advisory body that helps the City Council to implement effective climate actions.

Serve as a technical resource on sustainability initiatives by preparing staff reports, developing local policies and ordinances, coordinating educational events, and making presentations to Council, City departments, and applicable outside organizations.

Coordinate municipal and community-wide greenhouse gas emissions inventories, develop emissions targets, execute a community-wide climate action plan, and track progress to achieve emissions reductions over time.

Expand existing compliance-focused environmental services to offer innovative energy, water, and resource conservation programs that effectively engage employees and community members.

Evaluate existing departmental programs and benchmark environmental achievements on an ongoing basis.

Research tools and best practices for efficient utility management and conservation and adapt these to the City’s organizational culture, operations, and budgets.

Manage or perform resource audits, identify energy conservation and renewable energy generation opportunities, calculate feasibility and develop projects that are cost-effective and conserve resources.

Develop effective partnerships that empower students and community members as environmental leaders.

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Proposed Budget
It is recommended that City Council approve a budget of $399,263 for the Sustainability program.

The Sustainability Division was transfer to Public Works from the City Manager's office aKer the final adopted budget. By reclassifying vacant positions to beLer align with updated responsibilities as a result of the transfer the department was able to materialize salary savings. implementing cost-saving measures such as reductions in staffing, Public Works achieved an approximate reduction of 43% in the Sustainability program budget compared to last fiscal year's adopted budget of $704,037.

The following table illustrates the Service-Level Reductions for the department.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(6,617) Reduction of office supplies, general supplies, printing,meetings, and conferences Fiscal
Accountability Contract Services $(20,700) Reduction in contract services ofergonomics and gas emission inventory
Total $(27,317)
Special Projects
The following table shows the special projects for the fiscal year.

Special
Project Appropriation Revenue FundingSource Description Strategic Goal Electrification
Study $50,000 $50,000 General Fund
City Work Program Project.

Conduct public outreach,
policy research, and
coordinate with regional
efforts to develop policy
options for electrification of
Cupertino's buildings in light
of recent legal rulings
inhibiting certain
electrification efforts.

Sustainability
and Fiscal
Strategy
Special
Maintenance $10,000 $10,000 General Fund Climate AP Vision SummaryDoc Total $60,000 $60,000
Revenues and Expenditures
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ - $ - $ - $ 133,784
Employee Benefits $ - $ - $ - $ 68,839
Materials $ - $ - $ - $ 13,881
Contract Services $ - $ - $ - $ 32,150
Cost Allocation $ - $ - $ - $ 90,034
Special Projects $ - $ - $ - $ 60,000
Contingencies $ - $ - $ - $ 575
Total Expenditures $ - $ - $ - $ 399,263
Fund Balance $ - $ - $ - $ -
General Fund Costs $ - $ - $ - $ 399,263
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ENVIRONMENTAL PROGRAM MGR 0 0 0 0.10

ENVIRONMENTAL PROGRAMS

ASSISTANT
0 0 0 0.50
ENV. PROGRAMS SPECIALIST 0 0 0 0.45
Total 0 0 0 1.05
The Sustainability Division was transfer to Public Works from the City Manager's office aKer the final adopted budget. By reclassifying vacant positions to beLer align with updated responsibilities as a result of the transfer the department was able to materialize salary savings. Both positions are being replaced with one new position in Environmental Programs. This reduction strategy has resulted in approximately $250,000 in savings.

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Resource Recovery
Budget Unit 520-81-801
Resource Recovery - Environmental Programs - Resource Recovery Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,659,000
Total Expenditures $ 3,222,990
Fund Balance $ (1,563,990)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 4.8 FTE
Program Overview
The Resource Recovery program manages the City’s garbage and recycling franchised hauler contract and provides garbage and recycling customer service for residents and business owners; manages the City's garbage disposal contract; develops and implements programs and policy to comply with State source reduction and recycling mandates; oversees the free compost giveaway at the compost site; and represents the City on countywide commiLees. The public education and outreach programs led by this division include visits to businesses and apartment complexes to provide recycling instruction, kitchen containers, and visual materials; presentations at events and schools and employee training for businesses on-site as needed. The program coordinates many complimentary activities with the Sustainability program in the Office of the City Manager.

Service Objectives
Meet State requirements to divert recyclables and organics from landfill. Help businesses implement the City’s Mandatory Organics Recycling ordinance (6.24.037) which ensures compliance with SB 1383, California's Short-Lived Climate Pollutant Reduction Strategy. Provide landlords and property owners with support and educational materials for their tenants. Conduct waste characterization studies to determine future services.

Provide contract oversight and customer service for garbage and recycling collection, garbage disposal, yard waste processing, composting and household hazardous waste. Manage community events such as the citywide Garage Sale and free compost giveaway for residents. Assist CUSD and high school teachers and students with student recycling and composting projects related to teachers’ curriculum and the City’s environmental initiatives.

Proposed Budget
It is recommended that City Council approve a budget of $3,222,990 for the Resource Recovery program. This represents an increase of $586,648 (22.3%) from the FY 2023-24 Adopted Budget.

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The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. This budget increase is also due to an increase in materials for the Cal recycle program, staffing reallocation and health care costs due to negotiated increased.

This program is 100% cost-recovered.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(1,528) Reduction aligns budget with actuals Operations and
Maintenance Contract Services $(10,911) Reduction in contract services at events
Operations and
Maintenance Salary and Benefits $(23,770) Reduction in part-time staff Total $(36,209)
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriations Revenue Funding
Source Description
Special Maintenance $20,000 $20,000 Resource
Recovery SB1383 Procurement Requirements
HHW and PaintCare $115,733 $115,733 Resource
Recovery
SCC Household Hazardous Waste
program. Annual on-going program to
cover residential drop off of items that
cannot be accepted by Recology.

Single Use Plastics
Ordinance $75,000 $75,000 ResourceRecovery
Ordinance implementation still in
progress and on schedule
Total $210,733 $210,733
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 70,995 $ 55,692 $ 74,000 $ - Intergovernmental Revenue $ 14,812 $ 98,851 $ 14,812 $ 14,000 Charges for Services $ 1,530,871 $ 1,673,401 $ 1,529,152 $ 1,645,000 Total Revenues $ 1,616,678 $ 1,827,944 $ 1,617,964 $ 1,659,000 Expenditures
Employee Compensation $ 376,254 $ 486,869 $ 528,715 $ 627,624 Employee Benefits $ 110,806 $ 768 $ 226,866 $ 310,226
Materials $ 40,337 $ 53,654 $ 87,305 $ 233,125
Contract Services $ 939,153 $ 1,052,344 $ 1,388,927 $ 1,380,016 Cost Allocation $ 334,160 $ 231,017 $ 267,029 $ 440,614 Special Projects $ 33,755 $ 213,765 $ 115,733 $ 210,733 Other Financing Uses $ 3,314 $ 513 $ 3,314 $ 513
Contingencies $ - $ - $ 18,453 $ 20,139
Total Expenditures $ 1,837,779 $ 2,038,930 $ 2,636,342 $ 3,222,990 Fund Balance $ (221,101) $ (210,986) $ (1,018,378) $ (1,563,990) General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget

ENVIRONMENTAL COMPLIANCE
TECH
0 0 0 0.50
ENVIRONMENTAL PROGRAM MGR 0.50 0.50 0.50 0.50

ENVIRONMENTAL PROGRAMS

ASSISTANT

2.30 2.30 2.30 2.15
ENV. PROG. COMPLIANCE

TECHNICIAN

0.05 0.05 0.05 0.50
ENV. PROGRAMS SPECIALIST 0.40 0.40 0.40 0.40
MANAGEMENT ANALYST 0.05 0.05 0.15 0
PUBLIC WORKS SUPERVISOR 0 0 0 0.70
SUSTAINABILITY MANAGER 0.20 0.20 0.20 0
Total 3.50 3.50 3.60 4.75
Staff time is being reallocated to better reflect actual time spent in this program.

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Non-Point Source
Budget Unit 230-81-802
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Non-Point Source Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,885,000
Total Expenditures $ 1,482,747
Fund Balance $ 402,253
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 2.5 FTE
Program Overview
The Non-Point Source program manages the City’s compliance with its State-mandated Municipal Regional Stormwater NPDES Permit. Compliance activities include program and policy development and implementation of state-mandated complaint response and enforcement programs as well as annual interdepartmental staff training; and scheduled business and construction site inspections. The program reviews development plans to ensure compliance with low impact development (LID); and new Green Infrastructure Plan development requirements. The program is responsible for calculating storm drain fees annually to submit to the County for collection on property tax bills, writing an annual report to the Regional Water Quality Control Board to verify and document the City’s compliance with Clean Water Act mandates, and engaging and educating the public via City communication channels, visits to businesses and presentations at local schools, De Anza College and community events. Public participation events in a typical year include two or more annual volunteer creek cleanup days, an interactive water quality monitoring day, Earth Day and various countywide collaborative events. Implementation and annual progress assessment of the City’s eightyear liLer reduction plan are among the requirements of the City’s Non-Point Source program. Collection and management of storm water for the City is regulated under the terms of a Bay Area-wide State-mandated National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit.

Service Objectives
Oversee the City’s compliance with the Municipal Regional Stormwater Permit (MRP 2.0) with regard to water pollution prevention, erosion control, conserving water as a resource (e.g. infiltration rather than runoff), and low impact development (LID) via the City's permit application process and conditions of approval.

Coordinate urban runoff pollution and erosion prevention activities with other departments, divisions, and private businesses. Mandated activities include: catch basin cleaning; post-construction oversight of permanent stormwater treatment measures installed at private new and redeveloped sites; implementation of, and annual progress assessments for the eight-year liLer reduction plan; oversight of construction best management practices during private and public construction; inspection of greaseFY 2024-25 Proposed Budget Public Works 486 1040
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generating and wet-waste food facilities and other businesses to prevent water-polluting discharges; complaint response and investigation to protect water quality; and education of staff and local businesses on best management practices for outdoor storage and activities.

Represent the City on county and regional commiLees to prevent creek and San Francisco Bay pollution, erosion, and illegal dumping.

Proposed Budget
It is recommended that City Council approve a budget of $1,482,747 for the Non-Point Source program. This represents an increase of $305,252 (25.9%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(687) Reduction in mailed notices Operations and Maintenance Contract Services $(5,000) Reduction in contract services Operations and Maintenance Part-Time Staff $(13,240) Reduction of part-time staff Total $(18,927)
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding Source Description Low Income Cost Share $2,000 $2,000 Environmental Programs Refund for the stormwater
APN fee cost-share
applications
CUSD Joint Use Cost
Share $8,707 $8,707 Environmental Programs
Refunds a portion of the
stormwater APN fee paid
by CUSD
Total $10,707 $10,707
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 938 $ 864 $ - $ -
Charges for Services $ 1,477,784 $ 1,497,204 $ 1,498,201 $ 1,865,000 Fines and Forfeitures $ 3,563 $ 23,371 $ 3,563 $ 20,000 Total Revenues $ 1,482,285 $ 1,521,439 $ 1,501,764 $ 1,885,000 Expenditures
Employee Compensation $ 355,712 $ 393,277 $ 383,161 $ 326,870 Employee Benefits $ 170,372 $ 157,891 $ 181,026 $ 168,021 Materials $ 33,321 $ 34,765 $ 38,784 $ 38,097
Contract Services $ 292,621 $ 291,791 $ 370,570 $ 365,570 Cost Allocation $ 255,923 $ 195,816 $ 200,578 $ 568,436 Special Projects $ - $ 12,161 $ - $ 10,707
Contingencies $ - $ - $ 3,376 $ 5,046
Total Expenditures $ 1,107,949 $ 1,085,701 $ 1,177,495 $ 1,482,747 Fund Balance $ 374,335 $ 435,739 $ 324,269 $ 402,253
General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
BUILDING INSPECTOR 0.08 0.08 0.08 0.08

ENVIRONMENTAL COMPLIANCE
TECH
0 0 0 0.50
ENVIRONMENTAL PROGRAM MGR 0.50 0.50 0.50 0.40

ENVIRONMENTAL PROGRAMS

ASSISTANT

0.35 0.35 0.35 0.35
ENV. PROG. COMPLIANCE

TECHNICIAN

0.95 0.95 0.95 0.50
ENV. PROGRAMS SPECIALIST 0.60 0.60 0.60 0.10
MAINTENANCE WORKER III 0.10 0.10 0 0
PUBLIC WORKS INSPECTOR 0.10 0.10 0.10 0.10
PUBLIC WORKS SUPERVISOR 0 0 0 0.30
RECREATION COORDINATOR 0.12 0.12 0.12 0.12
SR BUILDING INSPECTOR 0.02 0.02 0.02 0.02
Total 2.82 2.82 2.72 2.47
Staff time is being reallocated to better reflect actual time spent in this program.

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Storm Drain Fee
Budget Unit 230-81-853
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Storm Drain Fee Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ -
Fund Balance $ -
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
A portion of the collected Clean Water and Storm Protection Fee is allocated for rebates on activities that reduce stormwater runoff and pollution. Currently, these are split between offering matching Valley Water rebates on rainwater gardens, rainwater collection, and turf replacement installations and offering City-managed rebates for residential pervious pavement installations. Collection and management of storm water for the City is regulated under the terms of a Bay Area-wide State-mandated National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit.

Proposed Budget
There is no budget requested for this program.

There is no budget this year as all costs associated with this item have been defunded. However, rainwater capture rebate agreement where we match rebates provided by Valley Water are still in effect, and because of how long it takes for valley water to invoice and for how long it takes to do yard conversion projects, we agreed to extend the term of the agreement without adding funds, and any projects that get notice to proceed from Valley Water by 6/30/2024 will get the matching rebate from Cupertino.

FY 2024-25 Proposed Budget Public Works 490
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Cost Allocation $ 196 $ 528 $ 924 $ -
Special Projects $ 3,540 $ 175 $ 25,000 $ -
Total Expenditures $ 3,736 $ 703 $ 25,924 $ -
Fund Balance $ (3,736) $ (703) $ (25,924) $ -
General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Public Works 491
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General Fund Subsidy
Budget Unit 230-81-854
Env Mgmt Cln Creek Storm Drain - Environmental Programs - General Fund Subsidy Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ -
Fund Balance $ -
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
The City has a joint use agreement for playing fields at schools in CUSD, and part of that agreement requires a refund to CUSD of half of the fees they pay each year for the Clean Water and Storm Protection Fee, which is based on parcel size and use category. The details of the fee prohibit using collected funds for providing discounts or refunds, so funding for that purpose must come from the General Fund.

In addition, the City has a Clean Water Cost-Share Program allowing low-income property owners to receive a discounted rate on the Clean Water and Storm Protection Fee that is charged on property tax bills. The details of the fee prohibit using collected taxes for providing discounts or refunds, so funding for this purpose must come from the General Fund.

Proposed Budget
There is no budget requested for this program.

The budget decrease is to better reflect the actual expenses in this program.

FY 2024-25 Proposed Budget Public Works 492
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Cost Allocation $ 401 $ 347 $ 1,296 $ -
Special Projects $ 9,833 $ 8,984 $ 21,868 $ -
Total Expenditures $ 10,234 $ 9,331 $ 23,164 $ -
Fund Balance $ (10,234) $ (9,331) $ (23,164) $ -
General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Public Works 493
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Storm Drain Maintenance
Budget Unit 230-81-855
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Storm Drain Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 429,726
Fund Balance $ (429,726)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 1.9 FTE
Program Overview
The Storm Drain Maintenance program manages the City's storm drainage collection system, which is comprised of approximately 90 miles of pipe, 2,215 drain inlets, and storm outfalls to local waterways. An inspector and on-call staff provide emergency response to pollutant discharges, and crews perform general system maintenance including annual cleanout of drain inlets and trash capture devices. Collection and management of storm water for the City is regulated under the terms of a Bay Area-wide State-mandated National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit.

Service Objectives
Provide effective and timely inspection and maintenance of the storm drain system including inlet and outfall structures and collection system.

Provide annual cleaning and inspection of all inlets and full trash capture devices.

Proposed Budget
It is recommended that City Council approve a budget of $429,726 for the Storm Drain Maintenance program.

This represents a decrease of $577,281 (-57.3%) from the FY 2023-24 Adopted Budget.

The decrease in budget is due to the elimination of one part-time position, one full-time position, and a reduction in contract services due to the purchase of a vacuum truck. In addition, to the elimination of special projects.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 494
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Grouping Service-Level
Reduction Fiscal Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(54) Reduction aligns budget with actuals
Operations and
Maintenance Contract Services $(263,350) Reduction in contract services Operations and
Maintenance Salary and Benefits $(36,866) Reduction in part-time staff Total $(300,270)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ - $ 813 $ - $ -
Total Revenues $ - $ 813 $ - $ -
Expenditures
Employee Compensation $ 217,280 $ 233,198 $ 263,453 $ 197,556 Employee Benefits $ 100,968 $ 95,921 $ 116,544 $ 112,588 Materials $ 28,471 $ 32,796 $ 34,962 $ 37,924
Contract Services $ 27,541 $ 21,556 $ 313,350 $ 50,000
Cost Allocation $ 149,749 $ 136,173 $ 143,344 $ 30,559
Special Projects $ 2,600 $ - $ 131,000 $ -
Contingencies $ - $ - $ 4,354 $ 1,099
Total Expenditures $ 526,609 $ 519,644 $ 1,007,007 $ 429,726 Fund Balance $ (526,609) $ (518,831) $ (1,007,007) $ (429,726) General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 495
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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 1.75 1.80 1.75 1.00
MAINTENANCE WORKER III 0.20 0.20 0.20 0.60
PUBLIC WORKS SUPERVISOR 0.25 0.25 0.25 0.25
Total 2.20 2.25 2.20 1.85
As part of an expenditure reduction strategy, one Part Time Maintenance Worker I/II position was eliminated, and the following vacant positions are being removed from the budget: Maintenance Worker I/II.

FY 2024-25 Proposed Budget Public Works 496
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Plan Review
Budget Unit 100-82-804
General Fund - Developmental Services - Plan Review
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,510,666
Total Expenditures $ 1,377,257
Fund Balance $ -
General Fund Costs $ (133,409)
% Funded by General Fund -9.7%
Total Staffing 3.9 FTE
Program Overview
The Development Services Division is comprised of two areas:

Development Services - reviews plans for private developments and utility encroachments to ensure conformance with City standards and policies.

Inspection Services - ensures compliance with City standards and approved plans on all public and private developments and utility projects.

Service Objectives
Ensure that private development projects provide necessary supporting infrastructure and potential impacts on the community are mitigated.

Place safety of the general public, City employees and construction workers as the highest priority on construction sites.

Inspect utility encroachment permits for work within the City right-of-way and return streets and sidewalks to City standards.

Ensure compliance with stormwater permits and prevent runoff from polluting nearby watersheds.

Work closely with the Environmental Programs Division to continue inspecting job sites before, during and aKer each rain event and conduct annual inspections of all Post Construction Treatments and Stormwater Pollution Prevention Plan (SWPPP) compliance.

Respond to public inquiries or complaints in a timely manner.

Provide aid and information to other City Divisions and Departments, including Community Development, Building, Capital Improvements, City ALorney’s Office, Public Works Maintenance and Operations and Parks and Recreation as needed to facilitate private developments and public infrastructure projects.

Proposed Budget
It is recommended that City Council approve a budget of $1,377,257 for the Plan Review program. This represents a decrease of $54,039 (-3.8%) from the FY 2023-24 Adopted Budget.

FY 2024-25 Proposed Budget Public Works 497
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The decrease is due to service level reduction, offset by increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(3,155) Reduction of general supplies, printing, safety gear,ergonomics, tools, shipping Fiscal
Accountability Contract Services $(38,600) Reduction in professional and consulting services Operations and
Maintenance
Part-Time
Salaries $(98,795) Reduction in part-time position
Total $(140,550)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 498
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 232,373 $ 186,315 $ 232,374 $ 186,315 Charges for Services $ 1,140,550 $ 824,123 $ 1,140,550 $ 1,324,123 Miscellaneous Revenue $ 1,354 $ 228 $ 1,354 $ 228
Transfers In $ 250,000 $ - $ - $ -
Total Revenues $ 1,624,277 $ 1,010,666 $ 1,374,278 $ 1,510,666 Expenditures
Employee Compensation $ 788,217 $ 808,538 $ 735,052 $ 589,108 Employee Benefits $ 347,199 $ 312,429 $ 329,943 $ 286,348 Materials $ 6,494 $ 4,374 $ 9,506 $ 6,389
Contract Services $ 31,917 $ 55,124 $ 81,019 $ 88,268
Cost Allocation $ 398,005 $ 278,699 $ 274,644 $ 405,961 Special Projects $ 74,840 $ 31,649 $ - $ -
Contingencies $ - $ - $ 1,132 $ 1,183
Total Expenditures $ 1,646,672 $ 1,490,813 $ 1,431,296 $ 1,377,257 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 22,396 $ 480,147 $ 57,018 $ (133,409) Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget ASSIST DIR OF PW ENGINEER 0.35 0.20 0 0
ASSOCIATE CIVIL ENGINEER 0 0 0 1.00
ENGINEERING TECHNICIAN 1.00 1.00 1.00 1.00
PUBLIC WORKS INSPECTOR 0.90 0.90 0.90 0.90
SENIOR CIVIL ENGINEER 2.00 2.00 2.00 1.00
Total 4.25 4.10 3.90 3.90
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 499
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CIP Administration
Budget Unit 100-82-806
General Fund - Developmental Services - CIP Administration Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 1,068,064
Fund Balance $ -
General Fund Costs $ 1,068,064
% Funded by General Fund 100.0%
Total Staffing 3.8 FTE
Program Overview
The Capital Improvement Program (CIP) Division plans, manages, and implements improvements to city land, parks, building and infrastructure. These projects are derived from resident input, master plans, needs assessments, interdepartmental requirements, maintenance of the City’s facilities, and innovations in our understandings of how the facilities can best serve our population. The division undertakes all aspects of project implementation, including contract administration for design, construction, and overall project management. Project types include, but are not limited to streets, sidewalks, storm drainage, buildings, parks, bicycle and pedestrian improvements and other public facilities. Responsibilities also include claims avoidance, environmental and regulatory compliance and monitoring, and the development of the annual budget and program scope.

Service Objectives
Ensure that all public improvements are designed and constructed in accordance with community expectations and City standards.

Place safety of the general public, City employees and workers as the highest priority in the delivery of capital projects.

Respond to public inquiries or complaints in a timely manner.

Proposed Budget
It is recommended that City Council approve a budget of $1,068,064 for the CIP Administration program. This represents a decrease of $417,973 (-28.1%) from the FY 2023-24 Adopted Budget.

This decrease is due to the elimination of two Public Works Project Manager positions in this program.

The table below shows Service-Level Reductions for this program.

FY 2024-25 Proposed Budget Public Works 500
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(2,791) Reduction of general supplies, printing,advertising, ergonomics Operations and
Maintenance Staffing $(463,716) Eliminate two vacant Public Works ProjectManagers Total $(466,507)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 1,036,970 $ 1,029,501 $ 1,020,704 $ 689,299 Employee Benefits $ 460,163 $ 393,281 $ 448,297 $ 298,259 Materials $ 17,990 $ 9,869 $ 16,826 $ 12,823
Contract Services $ 437 $ - $ - $ -
Cost Allocation $ - $ - $ - $ 67,523
Contingencies $ - $ - $ 210 $ 160
Total Expenditures $ 1,515,560 $ 1,432,651 $ 1,486,037 $ 1,068,064 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,515,560 $ 1,432,651 $ 1,486,037 $ 1,068,064 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 501
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Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ASSISTANT ENGINEER 0.50 0.50 0.50 0.50
ASSIST DIR OF PW ENGINEER 0.20 0.20 0 0
CIP MANAGER 1.00 1.00 1.00 1.00
PUBLIC WORKS PROJECT MANAGER 4.25 5.25 3.25 1.25

PUBLIC WORKS PROJECT MANAGER
LT

1.50 0.50 0 0
SENIOR CIVIL ENGINEER 0 0 0 1.00
SR. PUBLIC WORKS PROJECT

MANAGER
0 0 1.00 0
Total 7.45 7.45 5.75 3.75
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget: Public Works Project Manager (2 positions). Additionally, the vacant Senior Public Works Project Manager position has been reclassified to a Senior Civil Engineer position.

FY 2024-25 Proposed Budget Public Works 502
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Service Center Administration
Budget Unit 100-83-807
General Fund - Service Center - Service Center Administration Budget at a Glance
2025 Proposed Budget
Total Revenues $ 111,874
Total Expenditures $ 1,059,147
Fund Balance $ -
General Fund Costs $ 947,273
% Funded by General Fund 89.4%
Total Staffing 3.0 FTE
Program Overview
The Service Center Administration program manages Public Works maintenance operations that include the major divisions of streets, grounds, trees and medians, facilities and fleet, as well as the minor divisions of signs/markings, storm drain, sidewalk, curb and guLer, trails, overpasses and storm water; provides customer service to the general public; provides administrative support for maintenance staff, supervisors, and management; general training prioritization; assignment of service calls; provides oversight of various contracted services including street sweeping, janitorial and a wide variety of maintenance and minor public works contracts; manages the sheriff's work furlough program 7 days per week; and collaborates with Public Works Engineering for asset improvements beyond routine maintenance.

Service Objectives
Create a positive environment that fosters efficiency and innovation for service center employees.

Ensure proper documentation and inventory of trees, sidewalk repair, striping and legends, street signs, vehicle and equipment, streetlights and stormwater pollution.

Maintain records of all complaints and requests for services by tracking responses through computer programs and written service request forms.

Process the payments for all services and materials generated through the Service Center.

Maintain productivity units of measure for key tasks performed.

Support Public Works Engineering in the collection of field data, review of improvement drawings and development of capital improvement projects.

Maintain, lead and implement all elements of the Injury and Illness Prevention Program.

Maintain positive, accountable relations with employee bargaining groups.

Proposed Budget
It is recommended that City Council approve a budget of $1,059,147 for the Service Center Administration program. This represents a decrease of $42,894 (-3.9%) from the FY 2023-24 Adopted Budget.

FY 2024-25 Proposed Budget Public Works 503
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The decrease is due to reductions in Cost Allocation expenses and special projects. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(3,840) Reduction in general supplies, tools, ergonomics, safetypublications, membership dues Special Projects
The following table shows the special projects for the fiscal year.

Special Project Expenditure Revenue Funding Source Description Office Reconfiguration $50,000 $50,000 General Fund Citywide office reconfigurations Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 504
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 35,326 $ 111,719 $ 71,359 $ 111,719 Miscellaneous Revenue $ 508 $ 155 $ 508 $ 155
Total Revenues $ 35,834 $ 111,874 $ 71,867 $ 111,874
Expenditures
Employee Compensation $ 513,485 $ 469,977 $ 451,585 $ 449,862 Employee Benefits $ 243,689 $ 197,212 $ 222,997 $ 229,031 Materials $ 263,361 $ 200,772 $ 160,591 $ 154,202
Contract Services $ 8,745 $ 31,508 $ 17,682 $ 17,682
Cost Allocation $ 328,477 $ 294,735 $ 229,276 $ 156,221 Special Projects $ - $ 38,152 $ 17,682 $ 50,000
Contingencies $ - $ - $ 2,228 $ 2,149
Total Expenditures $ 1,357,757 $ 1,232,356 $ 1,102,041 $ 1,059,147 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,321,923 $ 1,120,481 $ 1,030,174 $ 947,273 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget ADMINISTRATIVE ASSISTANT 1.00 1.00 1.00 1.00
ASSIST DIR OF PW ENGINEER 0.35 0.10 0 0
ASSIST DIR PUBLIC WORKS OPS 1.00 1.00 1.00 1.00
MANAGEMENT ANALYST 0.15 0.15 0.05 0
SR OFFICE ASSISTANT 1.00 1.00 1.00 1.00
Total 3.50 3.25 3.05 3.00
Staff is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 505
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Golf Grounds Maintenance
Budget Unit 560-84-268
Blackberry Farm - Grounds - Golf Grounds Maintenance
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 355,187
Fund Balance $ (355,187)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
This program maintains the grounds at the Blackberry Farm Golf Course.

Service Objectives
Provide citizens with the cleanest and safest recreational area to enjoy.

Provide daily general clean up and trash removal at the golf course.

Provide maintenance of tee boxes, fairways and greens areas that includes mowing, fertilization and aerification.

Provide maintenance of irrigation system in good operation and program irrigation controllers to maintain golf course appearance and health of vegetation while maximizing water conservation.

Provide tree maintenance by keeping trees trimmed.

Provide maintenance of perimeter fencing and safety netting.

Proposed Budget
It is recommended that City Council approve a budget of $355,187 for the Golf Grounds Maintenance program.

The Blackberry Farm Gold Course maintenance budget (560-63-616) was transferred from Parks and Recreation to Public Works.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level Reduction Fiscal
Impact Service-Level Impact Narrative
Operations and
Maintenance
Tree maintenance contract
services $(50,000) Tree maintenance moved inhouse
FY 2024-25 Proposed Budget Public Works 506
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The table below shows unfunded needs for this program.

Service Description Estimated Cost Funding Status
Operations and Maintenance Tree maintenance contract services $50,000 Unfunded Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Materials $ - $ - $ - $ 120,802
Contract Services $ - $ - $ - $ 230,000
Contingencies $ - $ - $ - $ 4,385
Total Expenditures $ - $ - $ - $ 355,187
Fund Balance $ - $ - $ - $ (355,187)
General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Public Works 507
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McClellan Ranch Park
Budget Unit 100-84-808
General Fund - Grounds - McClellan Ranch Park
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 159,471
Fund Balance $ -
General Fund Costs $ 159,471
% Funded by General Fund 100.0%
Total Staffing 0.4 FTE
Program Overview
McClellan Ranch Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, and graffiti removal.

Provide twice annually the mowing of fire breaks per Fire Marshal request in a manner in which wildlife is least impacted.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all of the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $159,471 for the McClellan Ranch Park program. This represents a decrease of $16,846 (-9.6%) from the FY 2023-24 Adopted Budget.

This decrease is mainly due to a reduction in contract services and Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 508
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(11) Reduction aligns budget with actuals Operations and
Maintenance Contract Services $(11,811) Reduction in mowing and bee removal contractservices Total $(11,822)
The following table shows unfunded need for this program.

Service Description Estimated Cost Funding Status
Operations and
Maintenance
Contract Service - Weed
Mowing twice per FY $2,000 Unfunded
Infrastructure EEC Door Repair $40,000 Unfunded
Total $24,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 39,251 $ 40,638 $ 47,334 $ 44,708 Employee Benefits $ 21,340 $ 19,155 $ 23,757 $ 25,920
Materials $ 20,341 $ 41,393 $ 39,050 $ 40,511
Contract Services $ 11,731 $ 65,728 $ 11,811 $ 2,000
Cost Allocation $ 55,724 $ 60,685 $ 53,729 $ 45,801
Contingencies $ - $ - $ 636 $ 531
Total Expenditures $ 148,387 $ 227,599 $ 176,317 $ 159,471 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 148,387 $ 227,599 $ 176,317 $ 159,471 Staffing
FY 2024-25 Proposed Budget Public Works 509
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Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.20 0.20 0.20 0.20
MAINTENANCE WORKER III 0.10 0.10 0.10 0.10
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.40 0.40 0.40 0.40
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 510
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Memorial Park
Budget Unit 100-84-809
General Fund - Grounds - Memorial Park
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 796,286
Fund Balance $ -
General Fund Costs $ 796,286
% Funded by General Fund 100.0%
Total Staffing 2.5 FTE
Program Overview
Memorial Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Memorial Park is the largest and most utilized park in Cupertino.

Service Objectives
The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Minimize the negative effects of waterfowl to park patrons.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $796,286 for the Memorial Park program. This represents a decrease of $22,715 (-2.8%) from the FY 2023-24 Adopted Budget.

This reduction is mainly due to a reduction in contract services and salary and benefits due to a reallocation of staff in this program.

FY 2024-25 Proposed Budget Public Works 511
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The following table shows the Service-Level Reductions for this program.

Grouping Service-Level
Reduction Fiscal Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(10,638) Reduction in ergonomics and maintenance supplies
Infrastructure Contract Services $(21,200) Reduction in tree maintenance contracts (moving in-house)
Operations and Maintenance Contract Services $(894) bee removal contract services Fiscal Accountability Utility True-up $(112,000) Reduction aligns with budget actuals Total $(134,094)
The following table shows unfunded items in this program.

Service Description Estimated Cost Funding Status
Infrastructure Tree maintenance contract services $21,200 Unfunded Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 512
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 215,005 $ 202,135 $ 166,719 $ 239,020 Employee Benefits $ 120,367 $ 103,883 $ 84,473 $ 142,892 Materials $ 139,529 $ 137,505 $ 328,717 $ 214,825
Contract Services $ 99,340 $ 66,417 $ 28,986 $ 6,892
Cost Allocation $ 293,608 $ 247,980 $ 205,635 $ 189,886 Capital Outlays $ 31,950 $ 5,250 $ - $ -
Special Projects $ - $ 15,400 $ - $ -
Contingencies $ - $ - $ 4,471 $ 2,771
Total Expenditures $ 899,799 $ 778,570 $ 819,001 $ 796,286 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 899,799 $ 778,570 $ 819,001 $ 796,286 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 2.20 2.20 1.20 2.20
MAINTENANCE WORKER III 0.20 0.20 0.20 0.20
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 2.50 2.50 1.50 2.50
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 513
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BBF Ground Maintenance
Budget Unit 100-84-811
General Fund - Grounds - BBF Ground Maintenance
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 284,818
Fund Balance $ -
General Fund Costs $ 284,818
% Funded by General Fund 100.0%
Total Staffing 1.0 FTE
Program Overview
Blackberry Farm is managed by the Grounds Division of the Public Works Department.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and programmed play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $284,818 for the BBF Ground Maintenance program.

This represents a decrease of $82,633 (-22.5%) from the FY 2023-24 Adopted Budget.

This reduction is mainly due to a reduction in contract services, cost allocation and part-time staff. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. This is offset by an increase in materials for water services.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 514
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Grouping Service-Level
Reduction Fiscal Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(176) Reduction aligns budget with actuals Infrastructure Contract Services $(21,200)
Reduction in tree maintenance contracts
(moving in-house), and bee removal
contract services
Operations and
Maintenance Contract Services $(14,042) Reduces various other contract services Operation and
Maintenance Part-Time Staff $(36,866) Reduction of part-time staff Total $(72,284)
The following table shows unfunded items in this program.

Service Description Estimated Cost Funding Status
Infrastructure Tree maintenance
contract services $21,200 Unfunded
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 79,844 $ 78,797 $ 138,741 $ 101,380 Employee Benefits $ 48,016 $ 42,340 $ 57,274 $ 62,258
Materials $ 5,126 $ 6,774 $ 18,944 $ 23,345
Contract Services $ 40,506 $ 26,542 $ 85,167 $ 49,925
Cost Allocation $ 46,025 $ 66,296 $ 65,044 $ 46,994
Special Projects $ 12,960 $ 17,900 $ - $ -
Contingencies $ - $ - $ 2,281 $ 916
Total Expenditures $ 232,477 $ 238,649 $ 367,451 $ 284,818 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 232,477 $ 238,649 $ 367,451 $ 284,818 FY 2024-25 Proposed Budget Public Works 515
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Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.80 0.80 0.80 0.80
MAINTENANCE WORKER III 0.10 0.10 0.10 0.10
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 1.00 1.00 1.00 1.00
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 516
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School Site Maintenance
Budget Unit 100-84-812
General Fund - Grounds - School Site Maintenance
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 196,469
Total Expenditures $ 1,373,426
Fund Balance $ -
General Fund Costs $ 1,176,957
% Funded by General Fund 85.7%
Total Staffing 4.2 FTE
Program Overview
Under a joint use agreement with Cupertino Union School District, nine athletic fields and landscape areas, constituting approximately 52 acres, are managed by the Grounds Division of the Public Works Department.

These sites include Hyde and Kennedy Middle Schools, Collins, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garden Gate Elementary Schools.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas/athletic fields in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and other maintenance.

Provide quarterly maintenance that may include fertilization, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing athletic fields for seasonal use.

Maintain school sites for recreational activities including soccer, baseball, cricket, track and field, soKball and a variety of other sports.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Park and Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $1,373,426 for the School Site Maintenance program.

This represents a decrease of $10,160 (-0.7%) from the FY 2023-24 Adopted Budget.

This decrease is due to a reduction in contract services and Cost Allocation expenses offset by increase in materials.

FY 2024-25 Proposed Budget Public Works 517
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The table below shows Service-Level Reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(433) Reduction in ergonomics Infrastructure Contract Services $(6,144) Tree maintenance moved in-house
Total $(6,577)
The table below shows unfunded needs for this program.

Service Description Estimated Cost Funding Status
Infrastructure Tree maintenance
contract services $6,144 Unfunded
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding
Source Description
Special Maintenance $10,500 $10,500 General
Fund Baseball field dugout roof replacement
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 518
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ 145,823 $ 170,843 $ 145,823 $ 196,469 Total Revenues $ 145,823 $ 170,843 $ 145,823 $ 196,469
Expenditures
Employee Compensation $ 349,033 $ 377,171 $ 405,493 $ 402,854 Employee Benefits $ 205,892 $ 184,391 $ 228,901 $ 258,057 Materials $ 331,997 $ 309,621 $ 304,115 $ 392,319
Contract Services $ 14,587 $ 82,055 $ 26,302 $ 25,980
Cost Allocation $ 421,419 $ 390,409 $ 394,645 $ 278,487 Special Projects $ 28,970 $ 40,289 $ 20,000 $ 10,500
Contingencies $ - $ - $ 4,130 $ 5,229
Total Expenditures $ 1,351,898 $ 1,383,936 $ 1,383,586 $ 1,373,426 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,206,075 $ 1,213,094 $ 1,237,763 $ 1,176,957 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 3.40 3.40 3.40 3.40
MAINTENANCE WORKER III 0.60 0.60 0.60 0.60
PUBLIC WORKS SUPERVISOR 0.20 0.20 0.20 0.20
Total 4.20 4.20 4.20 4.20
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 519
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Neighborhood Parks
Budget Unit 100-84-813
General Fund - Grounds - Neighborhood Parks
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 2,110,853
Fund Balance $ -
General Fund Costs $ 2,110,853
% Funded by General Fund 100.0%
Total Staffing 7.1 FTE
Program Overview
Neighborhood Parks include 13 of the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Neighborhood park sites include Linda Vista, Mary Avenue Dog Park, Monta Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Canyon Oak (LiLle Rancho), Franco Park, Sterling/Barnhart, and Oak Valley.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and prepare athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $2,110,853 for the Neighborhood Parks program. This represents a decrease of $482,248 (-18.6%) from the FY 2023-24 Adopted Budget.

FY 2024-25 Proposed Budget Public Works 520
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This decrease is due to a reduction in contract services and cost allocation. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(3,491) Reduction in printing, ergonomics, memberships
Fiscal Accountability Utility True-up $(119,981) Reduction aligns budget with actuals Infrastructure Contract Services $(84,800) Tree maintenance moved in-house Operations and
Maintenance Salary and Benefits $(70,000) Reduction in full time staff Total $(278,272)
The table shows unfunded needs for this program.

Service Description Estimated Cost Funding Status
Infrastructure Tree maintenance
contract services $84,800 Unfunded
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 521
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 674,039 $ 751,121 $ 775,220 $ 645,367 Employee Benefits $ 363,812 $ 340,267 $ 402,682 $ 403,127 Materials $ 320,555 $ 381,433 $ 591,618 $ 481,183
Contract Services $ 144,049 $ 166,011 $ 119,038 $ 39,238 Cost Allocation $ 820,200 $ 687,393 $ 695,660 $ 535,433 Special Projects $ 45,917 $ 80,207 $ - $ -
Contingencies $ - $ - $ 8,883 $ 6,505
Total Expenditures $ 2,368,572 $ 2,406,432 $ 2,593,101 $ 2,110,853 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 2,368,573 $ 2,406,432 $ 2,593,101 $ 2,110,853 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 7.80 7.80 7.80 6.30
MAINTENANCE WORKER III 0.60 0.60 0.60 0.60
PUBLIC WORKS SUPERVISOR 0.20 0.20 0.20 0.20
Total 8.60 8.60 8.60 7.10
As part of an expenditure reduction strategy, the vacant Maintenance Worker I/II position is being removed from the budget.

FY 2024-25 Proposed Budget Public Works 522
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Sport Fields Jollyman, Creekside
Budget Unit 100-84-814
General Fund - Grounds - Sport Fields Jollyman, Creekside Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 745,000
Fund Balance $ -
General Fund Costs $ 745,000
% Funded by General Fund 100.0%
Total Staffing 2.0 FTE
Program Overview
The sports fields at Jollyman and Creekside parks are among the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Sports fields at these two parks are heavily used and enjoyed by the community.

Service Objectives
The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas and sports fields in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas, programmed play structure inspections, and other maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing sports fields for seasonal use.

Maintain sports fields for recreational activities including soccer, baseball, cricket, track and field, softball and a variety of other sports.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $745,000 for the Sport Fields Jollyman, Creekside program. This represents a decrease of $194,889 (-20.7%) from the FY 2023-24 Adopted Budget.

FY 2024-25 Proposed Budget Public Works 523
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This decrease is due to a reduction in contract services, the elimination of one part-time position, and a utility true-up.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(257) Reduction in ergonomics Fiscal Accountability Utility True-up $(85,000) Reduction aligns budget with actuals Infrastructure Contract Services $(21,200) Tree maintenance moved in-house Operations and Maintenance Salary and Benefits $(70,000) Reduction in Full Time Staff Total $(176,457)
The table shows unfunded needs for this program.

Service Description Estimated
Cost Funding Status
Infrastructure Tree maintenance contract
services $21,200 Unfunded
Special Projects
The following table shows the special projects for the fiscal year.

FY 2024-25 Proposed Budget Public Works 524
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 188,041 $ 215,980 $ 234,037 $ 191,568 Employee Benefits $ 101,602 $ 104,306 $ 118,099 $ 116,530 Materials $ 179,437 $ 170,391 $ 314,346 $ 236,052
Contract Services $ 225 $ 18,402 $ 29,824 $ 9,598
Cost Allocation $ 295,678 $ 232,990 $ 239,281 $ 177,681 Special Projects $ - $ - $ - $ 10,500
Contingencies $ - $ - $ 4,302 $ 3,071
Total Expenditures $ 764,983 $ 742,069 $ 939,889 $ 745,000 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 764,982 $ 742,068 $ 939,889 $ 745,000 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 2.00 2.00 2.00 1.50
MAINTENANCE WORKER III 0.30 0.30 0.30 0.30
PUBLIC WORKS SUPERVISOR 0.20 0.20 0.20 0.20
Total 2.50 2.50 2.50 2.00
As part of an expenditure reduction strategy, one Part Time Maintenance Worker I/II position was eliminated.

FY 2024-25 Proposed Budget Public Works 525
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Civic Center Maintenance
Budget Unit 100-84-815
General Fund - Grounds - Civic Center Maintenance
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 174,161
Total Expenditures $ 218,943
Fund Balance $ -
General Fund Costs $ 44,782
% Funded by General Fund 20.5%
Total Staffing 0.8 FTE
Program Overview
The Civic Center grounds are one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Due to the close proximity to City Hall, Community Hall, and the Library, the Civic Center grounds are well utilized. Civic Center maintenance includes the adjacent Library Field.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and general maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material and pre-emergent applications.

Maintain Library Field for recreational activities including soccer, cricket and a variety of other sports.

Reduce water consumption wherever practicable.

Provide logistical support to all City Departments for special events.

Proposed Budget
It is recommended that City Council approve a budget of $218,943 for the Civic Center Maintenance program.

This represents an increase of $36,723 (20.2%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

FY 2024-25 Proposed Budget Public Works 526
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The table below shows Service-Level Reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Utility True-up $(3,000) Reduction aligns budget with actuals Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 297,077 $ 238,705 $ 220,710 $ 174,161 Total Revenues $ 297,077 $ 238,705 $ 220,710 $ 174,161
Expenditures
Employee Compensation $ 79,707 $ 81,561 $ 84,246 $ 82,967 Employee Benefits $ 44,008 $ 39,525 $ 48,368 $ 53,884
Materials $ 43,488 $ 52,514 $ 48,994 $ 47,824
Contract Services $ - $ 4,572 $ - $ -
Cost Allocation $ - $ - $ - $ 33,670
Contingencies $ - $ - $ 612 $ 598
Total Expenditures $ 167,203 $ 178,172 $ 182,220 $ 218,943 Fund Balance $ - $ - $ - $ -
General Fund Costs $ (129,875) $ (60,534) $ (38,490) $ 44,782 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.60 0.60 0.60 0.60
MAINTENANCE WORKER III 0.10 0.10 0.10 0.10
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.80 0.80 0.80 0.80
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 527
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Sidewalk Curb and Gutter
Budget Unit 270-85-820
Transportation Fund - Streets - Sidewalk Curb and Gutter Budget at a Glance
2025 Proposed Budget
Total Revenues $ 15,000
Total Expenditures $ 1,323,980
Fund Balance $ (1,308,980)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 2.0 FTE
Program Overview
Maintain sidewalks, curb and guLer to a standard that is functional and improves accessibility and minimizes liability. Optimize the use of available funds by coordinating with other improvement projects.

Service Objectives
Timely maintain concrete improvements in response to citizen complaints and coordinate with programmed asphalt improvements.

Proposed Budget
It is recommended that City Council approve a budget of $1,323,980 for the Sidewalk Curb and GuLer program. This represents a decrease of $471,434 (-26.3%) from the FY 2023-24 Adopted Budget.

This reduction is due to a program change that will shiK the sidewalk maintenance focus from removal and replacement to grinding of tripping hazards, except in extreme situations. This decrease is offset by an increase in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023
The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Operations and
Maintenance Contract Services $(600,000) Reduction of annual sidewalk, curb, and guttercontract services The table below shows unfunded needs in this program.

FY 2024-25 Proposed Budget Public Works 528
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Service Description Estimated
Cost
Funding
Status
Operations and
Maintenance
Maintenance of Sidewalk, Curb and Gutter Service
Level Reductions $600,000 Unfunded
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding Source Description Annual Sidewalk
Curb & Gutter
$632,313 $632,313 Transportation Fund Annual street pavement maintenance
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 23,710 $ 14,985 $ - $ 15,000
Total Revenues $ 23,710 $ 14,985 $ - $ 15,000
Expenditures
Employee Compensation $ 169,564 $ 215,283 $ 219,175 $ 235,242 Employee Benefits $ 82,438 $ 94,332 $ 105,692 $ 141,140 Materials $ 14,186 $ 9,773 $ 10,019 $ 10,019
Contract Services $ - $ 200 $ 27,198 $ 27,198
Cost Allocation $ 159,648 $ 154,905 $ 200,552 $ 277,603 Special Projects $ 1,314,836 $ 177,576 $ 1,232,313 $ 632,313 Contingencies $ - $ - $ 465 $ 465
Total Expenditures $ 1,740,672 $ 652,069 $ 1,795,414 $ 1,323,980 Fund Balance $ (1,716,962) $ (637,085) $ (1,795,414) $ (1,308,980) General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 529
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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.30 0.70 0.75 0.75
MAINTENANCE WORKER III 0 0 0 0.15
PUBLIC WORKS INSPECTOR 1.00 1.00 1.00 1.00
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.15 0.10
Total 1.40 1.80 1.90 2.00
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 530
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Street Pavement Maintenance
Budget Unit 270-85-821
Transportation Fund - Streets - Street Pavement Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 3,180,917
Total Expenditures $ 4,465,079
Fund Balance $ (1,284,162)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 3.6 FTE
Program Overview
This program maintains streets to a standard that balances preventative maintenance with stop-gap measures while minimizing liability.

Service Objectives
Perform preventative maintenance activities of fog seal and crack fill.

Perform stop-gap maintenance of arterial, collector and residential streets.

Oversee and manage contracted pavement maintenance projects.

Proposed Budget
It is recommended that City Council approve a budget of $4,465,079 for the Street Pavement Maintenance program. This represents an increase of $519,629 (13.2%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(949) Reduction in ergonomics, memberships
Operations and
Maintenance Salary and Benefits $(36,866) Reduction in part-time staff Total $(37,815)
Special Projects
FY 2024-25 Proposed Budget Public Works 531
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Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding Source Description Annual Asphalt
Project
$1,943,667 $1,943,667 Transportation Fund Annual street pavement maintenance
SB1 roads $880,224 $880,224 Transportation Fund Annual street pavement maintenance
Total $2,823,891 $2,823,891
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ 1,631,881 $ 1,680,917 $ 1,855,516 $ 3,180,917 Charges for Services $ 827 $ 287 $ - $ -
Miscellaneous Revenue $ 126 $ 680 $ - $ -
Total Revenues $ 1,632,834 $ 1,681,884 $ 1,855,516 $ 3,180,917 Expenditures
Employee Compensation $ 402,327 $ 433,990 $ 448,174 $ 416,814 Employee Benefits $ 188,278 $ 182,380 $ 206,622 $ 220,949 Materials $ 38,240 $ 18,820 $ 22,737 $ 21,788
Contract Services $ - $ 296,130 $ 81,536 $ 81,536
Cost Allocation $ 417,002 $ 351,039 $ 361,186 $ 898,809 Capital Outlays $ 1,773,050 $ 1,023,661 $ 880,224 $ 880,224 Special Projects $ 1,089,622 $ 1,901,218 $ 1,943,668 $ 1,943,667 Contingencies $ - $ - $ 1,303 $ 1,292
Total Expenditures $ 3,908,519 $ 4,207,238 $ 3,945,450 $ 4,465,079 Fund Balance $ (2,275,686) $ (2,525,354) $ (2,089,934) $ (1,284,162) General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 532
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Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
MAINTENANCE WORKER I/II 2.65 2.40 2.35 2.20
MAINTENANCE WORKER III 0.25 1.25 0.25 0.40

PUBLIC WORKS PROJECT

MANAGER

0.75 0.75 0.75 0.75
PUBLIC WORKS SUPERVISOR 0.30 0.30 0.25 0.25
Total 3.95 4.70 3.60 3.60
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 533
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Street Sign Marking
Budget Unit 270-85-822
Transportation Fund - Streets - Street Sign Marking
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 722,319
Fund Balance $ (722,319)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 3.1 FTE
Program Overview
This program maintains street regulatory and informational signs, street striping, markings, and legends, as well as removes graffiti within street right-of-way in a timely manner.

Service Objectives
Respond to regulatory and informational sign issues in a timely manner.

Coordinate and respond to work orders from the Traffic Engineer.

Maintain street sign and traffic marking assets in compliance with the Manual of Uniform Traffic Control Devices.

Remove graffiti in a timely manner.

Proposed Budget
It is recommended that City Council approve a budget of $722,319 for the Street Sign Marking program. This represents a decrease of $56,611 (-7.3%) from the FY 2023-24 Adopted Budget.

The decrease is mainly due to a reduction in contract services and Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(1,593) Reduction in printing, ergonomics, memberships
Operations and
Maintenance Contract Services $(7,993) Reduction in contract services Total $(9,586)
FY 2024-25 Proposed Budget Public Works 534
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 673 $ 680 $ - $ -
Miscellaneous Revenue $ 3,119 $ 1,321 $ - $ -
Total Revenues $ 3,792 $ 2,001 $ - $ -
Expenditures
Employee Compensation $ 272,394 $ 301,242 $ 308,235 $ 308,373 Employee Benefits $ 143,453 $ 137,367 $ 158,204 $ 173,741 Materials $ 121,779 $ 134,852 $ 76,491 $ 76,657
Contract Services $ - $ - $ 17,993 $ 10,000
Cost Allocation $ 242,544 $ 208,393 $ 216,826 $ 152,465 Special Projects $ - $ 16,118 $ - $ -
Contingencies $ - $ - $ 1,181 $ 1,083
Total Expenditures $ 780,170 $ 797,972 $ 778,930 $ 722,319 Fund Balance $ (776,378) $ (795,972) $ (778,930) $ (722,319) General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 3.00 2.75 2.50 2.30
MAINTENANCE WORKER III 0.20 0.20 0.35 0.55
PUBLIC WORKS SUPERVISOR 0.20 0.20 0.20 0.20
Total 3.40 3.15 3.05 3.05
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 535
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Street Lighting
Budget Unit 100-85-848
General Fund - Streets - Street Lighting
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 38,906
Total Expenditures $ 939,273
Fund Balance $ -
General Fund Costs $ 900,367
% Funded by General Fund 95.9%
Total Staffing 1.6 FTE
Program Overview
Maintain city-owned streetlights (3,049), parking lot lights (90) and park lighting (282).

Service Objectives
Respond to outages in a timely manner.

Conserve electricity through the conversion of older less efficient light technology to current and tested technologies.

Replace direct buried wiring with wiring in conduits as failures occur.

Proposed Budget
It is recommended that City Council approve a budget of $939,273 for the Street Lighting program. This represents a decrease of $72,648 (-7.2%) from the FY 2023-24 Adopted Budget.

This decrease is mainly due to reductions in special projects.

The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(369) Reduction in supplies, ergonomics Fiscal Accountability Utility True-up $(76,348) Reduction aligns budget with actuals Operations and
Maintenance Special Project $(55,000) Reduction of replaced fluted street lightpoles Total $(131,717)
Special Projects
FY 2024-25 Proposed Budget Public Works 536
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Special Projects
The following table shows the special projects for the fiscal year.

Special
Project Appropriation Revenue FundingSource Description Special
Projects - PW $175,000 $175,000 General Fund Street Light Pole Replacement Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Miscellaneous Revenue $ 4,410 $ 38,906 $ - $ 38,906
Total Revenues $ 4,410 $ 38,906 $ - $ 38,906
Expenditures
Employee Compensation $ 121,274 $ 134,510 $ 162,947 $ 192,600 Employee Benefits $ 58,566 $ 55,227 $ 73,586 $ 101,110
Materials $ 347,699 $ 396,161 $ 359,665 $ 311,755
Contract Services $ 43,232 $ 4,405 $ 49,152 $ 49,152
Cost Allocation $ 136,287 $ 182,467 $ 131,461 $ 105,145 Special Projects $ 304,059 $ 226,823 $ 230,000 $ 175,000 Contingencies $ - $ - $ 5,110 $ 4,511
Total Expenditures $ 1,011,117 $ 999,593 $ 1,011,921 $ 939,273 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,006,708 $ 960,686 $ 1,011,921 $ 900,367 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 537
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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0 0 0.10 0.30
MAINTENANCE WORKER III 0 0 0.05 0.10
PUBLIC WORKS SUPERVISOR 0.05 0.05 0.10 0.15
STREET LIGHTING WORKER 1.00 1.00 1.00 1.00
Total 1.05 1.05 1.25 1.55
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 538
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Equipment Maintenance
Budget Unit 630-85-849
Vehicle/Equip Replacement - Streets - Equipment Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,356,136
Total Expenditures $ 1,565,283
Fund Balance $ (209,147)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 3.0 FTE
Program Overview
The Fleet Division maintains all fleet equipment, including small power equipment. Equipment includes vehicles (103) and all power equipment (689). Equipment includes trailers, mowers and other equipment required to maintain the City's infrastructure. The division also manages above ground fuel storage tank at Service Center.

Service Objectives
Maintain all city vehicles and equipment to reduce operating costs and increase safety.

Fabricate, weld and repair equipment that includes vehicles, apparatus, structures, facilities for function and safety.

Develop specifications and bid per City policy the purchases of trucks, tractors and other significant equipment.

Maintain surplus vehicles and other equipment per City policy.

Ensure all vehicles conform to State of California emission regulations.

Maintain/inspect above ground fuel tanks as required.

Maintain accurate inventory of fleet/equipment assets.

Maintain a safe and clean working environment be approved for the equipment mechanics and welding.

Proposed Budget
It is recommended that City Council approve a budget of $1,565,283 for the Equipment Maintenance program.

This represents an increase of $64,236 (4.3%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 539
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(1,987) Reduction in conferences, ergonomics Fiscal
Accountability Contract Services $(15,000) Reduction of equipment maintenancecontracts Total $(16,987)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 1,718,598 $ 1,568,633 $ 1,523,066 $ 1,356,136 Miscellaneous Revenue $ 2,818 $ - $ - $ -
Total Revenues $ 1,721,416 $ 1,568,633 $ 1,523,066 $ 1,356,136 Expenditures
Employee Compensation $ 284,430 $ 328,949 $ 332,325 $ 327,448 Employee Benefits $ 103,761 $ 198,048 $ 167,502 $ 178,732 Materials $ 334,113 $ 344,802 $ 253,684 $ 309,131
Contract Services $ 52,177 $ 37,260 $ 102,591 $ 90,389
Cost Allocation $ - $ - $ - $ 77,449
Special Projects $ - $ 49,615 $ - $ -
Other Financing Uses $ 640,492 $ 577,140 $ 640,492 $ 577,140 Contingencies $ - $ - $ 4,453 $ 4,994
Total Expenditures $ 1,414,973 $ 1,535,814 $ 1,501,047 $ 1,565,283 Fund Balance $ 672,442 $ 32,818 $ 22,019 $ (209,147)
General Fund Costs $ 366,000 $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 540
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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget EQUIPMENT MECHANIC 1.00 1.00 1.00 1.00
LEAD EQUIPMENT MECHANIC 1.00 1.00 1.00 1.00
MAINTENANCE WORKER I/II 1.00 1.00 1.00 1.00
Total 3.00 3.00 3.00 3.00
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 541
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Environmental Materials
Budget Unit 100-85-850
General Fund - Streets - Environmental Materials
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 188,657
Fund Balance $ -
General Fund Costs $ 188,657
% Funded by General Fund 100.0%
Total Staffing 0.7 FTE
Program Overview
This program manages Service Center solid waste disposal, Service Center safety inspections, handling/disposal/reporting of City generated hazardous waste and materials – including waste that may be illegally deposited upon the right-of-way. Provide street cleaning for unforeseen events such as debris from trucks or other sources.

Service Objectives
Coordinate disposal of solid waste.

Adhere to the requirements of hazardous waste/materials storage, handling and reporting.

Comply with Fire Marshal safety inspection requirements for Service Center facilities.

Inspect and maintain below ground fuel tanks as required.

Clean up traffic debris that may become deposited on streets while reducing traffic hazards.

Proposed Budget
It is recommended that City Council approve a budget of $188,657 for the Environmental Materials program.

This represents a decrease of $30,196 (-13.8%) from the FY 2023-24 Adopted Budget.

The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(8,549) Reduction in supplies, hazardous materialsmanagement Revenues and Expenditures
FY 2024-25 Proposed Budget Public Works 542
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Miscellaneous Revenue $ - $ 1,209 $ - $ -
Total Revenues $ - $ 1,209 $ - $ -
Expenditures
Employee Compensation $ 63,810 $ 76,101 $ 76,706 $ 72,894 Employee Benefits $ 30,605 $ 31,238 $ 37,057 $ 37,291
Materials $ 28,969 $ 27,098 $ 39,288 $ 30,739
Cost Allocation $ 66,520 $ 61,314 $ 65,311 $ 47,349
Contingencies $ - $ - $ 491 $ 384
Total Expenditures $ 189,904 $ 195,751 $ 218,853 $ 188,657 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 189,905 $ 194,543 $ 218,853 $ 188,657 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.30 0.35 0.55 0.45
MAINTENANCE WORKER III 0.25 0.25 0.15 0.20
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.05 0.05
Total 0.65 0.70 0.75 0.70
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 543
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Trail Maintenance
Budget Unit 100-86-261
General Fund - Trees and Right of Way - Trail Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 263,167
Fund Balance $ -
General Fund Costs $ 263,167
% Funded by General Fund 100.0%
Total Staffing 1.2 FTE
Program Overview
The Trails Maintenance Program maintains about 3 linear miles of trails including the adjacent landscape at the Don BurneL Bridge and the Lawrence Trail. Historically the maintenance of this program has been funded out of Medians and Overpasses Program (824) Expansion of trails in the city has made it necessary to separate out trail's maintenance.

Service Objectives
Maintain and improve trails in the public right-of- ways including the landscaped areas on the approach to the Don Burnett Bridge and the Lawrence Trail.

Maintain clean and safe ingress and egress on all city-maintained trails.

Meet all Department of Pesticide Regulation requirements for weed and pest control.

Timely pruning of trees and plants to promote healthy landscapes, maximize aesthetics and to reduce future maintenance requirements.

Timely removal of trash and graffiti.

Proposed Budget
It is recommended that City Council approve a budget of $263,167 for the Trail Maintenance program. This represents an increase of $63,709 (31.9%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. In addition, to the reallocation of staff to this program.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 544
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(64) Reduction in memberships Operations and
Maintenance Contract Services $(13,705) Reduction in fence repairs and graffiti mitigationcontract services Total $(13,769)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ - $ 90,095 $ 121,150 $ 153,802
Employee Benefits $ - $ 43,734 $ 50,862 $ 76,864
Materials $ - $ 3,517 $ 4,981 $ 4,917
Contract Services $ - $ 12,045 $ 22,126 $ 8,421
Cost Allocation $ - $ - $ - $ 18,996
Contingencies $ - $ - $ 339 $ 167
Total Expenditures $ - $ 149,391 $ 199,458 $ 263,167
Fund Balance $ - $ - $ - $ -
General Fund Costs $ - $ 149,391 $ 199,458 $ 263,167
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0 0.90 0.75 0.90
MAINTENANCE WORKER III 0 0.15 0 0.15
PUBLIC WORKS SUPERVISOR 0 0.10 0.10 0.10
Total 0 1.15 0.85 1.15
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 545
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Overpasses and Medians
Budget Unit 100-86-824
General Fund - Trees and Right of Way - Overpasses and Medians Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 1,665,540
Fund Balance $ -
General Fund Costs $ 1,665,540
% Funded by General Fund 100.0%
Total Staffing 6.3 FTE
Program Overview
The Overpasses and Medians program maintains 31.67 developed acres of median island hardscapes and soKscapes as well as 21.69 undeveloped acres of city right-of-way, the landscaped area of the Lawrence trail, and the landscaped area of the Don Burnett Bridge.

Service Objectives
Maintain and improve median islands, landscape strips, trails, landscaped roadsides and public right-ofways.

Maintain and improve water efficient programming of irrigation systems.

Meet all Department of Pesticide Regulation requirements for weed and pest control.

Timely pruning of plant material to promote plant health, maximize aesthetics and to reduce future maintenance requirements.

Plant and care for new plant stock to help ensure future plant health and reduce future maintenance requirements.

Conserve water through the planting of appropriate plant stock.

Proposed Budget
It is recommended that City Council approve a budget of $1,665,540 for the Overpasses and Medians program.

This represents a decrease of $5,052 (-0.3%) from the FY 2023-24 Adopted Budget.

The decrease is due to service level reductions offset by increased water costs.

The table below shows Service-Level Reductions for this program.

FY 2024-25 Proposed Budget Public Works 546
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Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(17,127) Reduction aligns budget with actuals Fiscal Accountability Utility True-up $(5,832) Reduction aligns budget with actuals Operations and Maintenance Contract Services $(1,400) Reduction in rental contracts Total $(24,359)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Miscellaneous Revenue $ - $ - $ 4,410 $ -
Total Revenues $ - $ - $ 4,410 $ -
Expenditures
Employee Compensation $ 514,643 $ 563,194 $ 631,983 $ 632,666 Employee Benefits $ 285,806 $ 271,883 $ 350,050 $ 409,621 Materials $ 200,312 $ 173,831 $ 184,191 $ 183,928
Contract Services $ 63,494 $ 43,823 $ 26,467 $ 31,000
Cost Allocation $ 542,062 $ 456,324 $ 475,268 $ 405,638 Special Projects $ 39,200 $ 89,029 $ - $ -
Contingencies $ - $ - $ 2,633 $ 2,687
Total Expenditures $ 1,645,517 $ 1,598,084 $ 1,670,592 $ 1,665,540 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,645,516 $ 1,598,084 $ 1,666,182 $ 1,665,540 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 5.00 5.10 5.25 5.10
MAINTENANCE WORKER III 1.00 0.85 1.00 0.85
PUBLIC WORKS SUPERVISOR 0.30 0.30 0.30 0.30
Total 6.30 6.25 6.55 6.25
FY 2024-25 Proposed Budget Public Works 547
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Staff time is being reallocated to Tree Maintenance as a result defunding tree contracts and moving the work in-house.

FY 2024-25 Proposed Budget Public Works 548
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Street Tree Maintenance
Budget Unit 100-86-825
General Fund - Trees and Right of Way - Street Tree Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 50,251
Total Expenditures $ 1,945,921
Fund Balance $ -
General Fund Costs $ 1,895,670
% Funded by General Fund 97.4%
Total Staffing 7.4 FTE
Program Overview
The Trees Division maintains the safety, health and appearance of approximately 23,300 Street and Right-ofWay trees, as well as promotes disease-free trees to enhance the City’s urban forest.

Service Objectives
Proactively perform the activities of trimming, staking, pest management and other tree health-related functions.

Respond to citizen requests to perform the trimming or other tree health-related services in a timely manner.

Remove diseased and damaged trees as needed.

Plant replacement trees for trees removed due to disease and damage.

Continue activities to maintain standing as a Tree City USA program.

Update the forestry work plan as needed to establish goals and objectives of the tree maintenance program for the City.

Oversee street tree maintenance and removal contracts.

Proposed Budget
It is recommended that City Council approve a budget of $1,945,921 for the Street Tree Maintenance program.

This represents an increase of $157,099 (8.8%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses and materials. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. Increased materials are due to these services now being completed city staff.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 549
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(1,627) Reduction in data services Fiscal Accountability Utility True-up $(1,043) Reduction aligns budget with actuals Operations and
Maintenance Contract Services $(5,324) Reduction in bee removal, and subscriptioncontract services Total $(7,994)
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding
Source Description
Trees and Badges $15,000 $15,000 General
Fund
This is annual tree badges program and
was added in special projects for visibility.

FY 2024-25 Proposed Budget Public Works 550
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 41,337 $ 35,251 $ 41,337 $ 35,251 Transfers In $ 15,000 $ 61,140 $ 15,000 $ 15,000
Total Revenues $ 56,337 $ 96,391 $ 56,337 $ 50,251
Expenditures
Employee Compensation $ 628,011 $ 652,329 $ 689,114 $ 711,621 Employee Benefits $ 367,549 $ 329,223 $ 393,778 $ 446,908 Materials $ 96,056 $ 106,240 $ 67,560 $ 96,316
Contract Services $ 5,472 $ 8,290 $ 12,962 $ 10,398
Cost Allocation $ 625,568 $ 533,396 $ 549,401 $ 664,344 Special Projects $ 38,724 $ 13,737 $ 75,000 $ 15,000
Contingencies $ - $ - $ 1,007 $ 1,334
Total Expenditures $ 1,761,380 $ 1,643,215 $ 1,788,822 $ 1,945,921 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,705,043 $ 1,546,823 $ 1,732,485 $ 1,895,670 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 7.00 6.00 6.00 6.00
MAINTENANCE WORKER III 1.00 1.00 1.00 1.00
PUBLIC WORKS SUPERVISOR 0.40 0.40 0.40 0.40
Total 8.40 7.40 7.40 7.40
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 551
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Sheriff Work Program
Budget Unit 100-86-826
General Fund - Trees and Right of Way - Sheriff Work Program Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 537,491
Fund Balance $ -
General Fund Costs $ 537,491
% Funded by General Fund 100.0%
Total Staffing 2.2 FTE
Program Overview
The Sheriff Work Program supplements existing Service Center staffing with individuals in a sentencing alternative program. Participants of the program perform manual labor type duties. The work performed by this program reduces the number of full-time maintenance workers required.

Service Objectives
Efficiently administer and schedule the Sheriff Work Program for a variety of non-skilled activities, including trash pick-up, weed control, right-of-way maintenance and sandbag filling.

Offset manual work currently performed by skilled labor so as to increase overall productivity at the Service Center.

Proposed Budget
It is recommended that City Council approve a budget of $537,491 for the Sheriff Work Program program. This represents a decrease of $54,860 (-9.3%) from the FY 2023-24 Adopted Budget.

The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

FY 2024-25 Proposed Budget Public Works 552
1106
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 183,903 $ 224,703 $ 244,742 $ 272,793 Employee Benefits $ 110,249 $ 116,970 $ 101,753 $ 114,351 Materials $ 9,229 $ 7,153 $ 5,182 $ 5,182
Contract Services $ 4,977 $ 6,489 $ 5,913 $ 5,913
Cost Allocation $ 200,818 $ 187,481 $ 234,622 $ 139,113 Contingencies $ - $ - $ 139 $ 139
Total Expenditures $ 509,176 $ 542,796 $ 592,351 $ 537,491 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 509,175 $ 542,796 $ 592,351 $ 537,491 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 2.00 2.00 2.00 2.00
PUBLIC WORKS SUPERVISOR 0.30 0.20 0.20 0.20
Total 2.30 2.20 2.20 2.20
FY 2024-25 Proposed Budget Public Works 553
1107
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1107 of 1220
BBF Golf Maintenance
Budget Unit 560-87-260
Blackberry Farm - Facilities and Fleet - BBF Golf Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 121,007
Fund Balance $ (121,007)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 0.1 FTE
Program Overview
Maintain the Blackberry Farm Golf Course buildings to ensure efficient operations, property management and community pride.

Service Objectives
Provide a safe, clean and productive environment for the public and employees.

Respond to requests made by the Parks & Recreation Department staff.

Assist with the pending improvement projects.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $121,007 for the BBF Golf Maintenance program. This represents an increase of $17,763 (17.2%) from the FY 2023-24 Adopted Budget.

The increase is due to staff allocation into this program.

The table below shows unfunded needs for this program.

Service Description Estimated Cost Funding Status
Infrastructure Golf Course Pro Shop Counter
Replacement $10,000 Unfunded
Infrastructure Golf Course Men's Restroom
Partition Replacement $12,000 Unfunded
Revenues and Expenditures
FY 2024-25 Proposed Budget Public Works 554
1108
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1108 of 1220
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ - $ - $ - $ 8,167
Employee Benefits $ - $ - $ - $ 4,420
Materials $ - $ 98,672 $ 68,957 $ 72,363
Contract Services $ - $ 23,459 $ 33,012 $ 33,087
Cost Allocation $ - $ - $ - $ 1,652
Contingencies $ - $ - $ 1,275 $ 1,318
Total Expenditures $ - $ 122,131 $ 103,244 $ 121,007
Fund Balance $ - $ (122,131) $ (103,244) $ (121,007)
General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0 0 0 0.10
Total 0 0 0 0.10
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 555
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City Hall Maintenance
Budget Unit 100-87-827
General Fund - Facilities and Fleet - City Hall Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 265,226
Total Expenditures $ 510,637
Fund Balance $ -
General Fund Costs $ 245,411
% Funded by General Fund 48.1%
Total Staffing 0.6 FTE
Program Overview
Maintain City Hall building to ensure efficient operations, employee satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and city employees.

Respond to requests made by City Hall staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $510,637 for the City Hall Maintenance program. This represents an increase of $9,948 (2.0%) from the FY 2023-24 Adopted Budget.

This budget is relatively unchanged from the prior fiscal year. Decreases in materials and contracts are offset by increases in cost allocation, salary and benefits due to position reallocations, and special projects. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(379) Reduction in Christmas trees Fiscal Accountability Utility True-up $(55,000) Reduction aligns budget with actuals Total $(55,779)
Special Projects
The following table shows the special projects for the fiscal year.

FY 2024-25 Proposed Budget Public Works 556
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Special Project Appropriation Revenue Funding
Source Description
Special
Maintenance $2,000 $2,000 GeneralFund Burglar Alarm Upgrades Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ 452,294 $ 379,605 $ 468,887 $ 265,226 Total Revenues $ 452,294 $ 379,605 $ 468,887 $ 265,226
Expenditures
Employee Compensation $ 99,965 $ 101,665 $ 78,914 $ 74,462 Employee Benefits $ 51,476 $ 49,316 $ 37,402 $ 40,192
Materials $ 148,726 $ 186,644 $ 269,946 $ 233,279
Contract Services $ 279,411 $ 94,918 $ 109,682 $ 111,156 Cost Allocation $ - $ - $ - $ 45,243
Special Projects $ 6,856 $ 103,867 $ - $ 2,000
Contingencies $ - $ - $ 4,745 $ 4,305
Total Expenditures $ 586,434 $ 536,410 $ 500,689 $ 510,637 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 134,140 $ 156,805 $ 31,802 $ 245,411 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.10 0.10 0.10 0
MAINTENANCE WORKER III 0.70 0.70 0.40 0.40
PUBLIC WORKS SUPERVISOR 0.20 0.20 0.20 0.20
Total 1.00 1.00 0.70 0.60
FY 2024-25 Proposed Budget Public Works 557
1111
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Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 558
1112
CC 05-21-2024
1112 of 1220
Library Maintenance
Budget Unit 100-87-828
General Fund - Facilities and Fleet - Library Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,032,625
Total Expenditures $ 1,338,128
Fund Balance $ -
General Fund Costs $ 305,503
% Funded by General Fund 22.8%
Total Staffing 0.8 FTE
Program Overview
Maintain Library building to ensure public and employee satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and County employees.

Respond to requests made by County staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $1,338,128 for the Library Maintenance program. This represents an increase of $330,635 (32.8%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(138) Reduction in ergonomics Fiscal Accountability Utility True-up $(8,612) Reduction aligns budget with actuals Total $(8,750)
Revenues and Expenditures
FY 2024-25 Proposed Budget Public Works 559
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 15,911 $ 24,627 $ 25,471 $ 24,627 Charges for Services $ 1,356,115 $ 799,066 $ 893,642 $ 1,007,998 Total Revenues $ 1,372,026 $ 823,693 $ 919,113 $ 1,032,625 Expenditures
Employee Compensation $ 55,974 $ 53,709 $ 64,752 $ 83,054 Employee Benefits $ 31,944 $ 23,541 $ 30,904 $ 45,626
Materials $ 127,359 $ 350,698 $ 362,849 $ 534,043
Contract Services $ 410,691 $ 391,010 $ 454,486 $ 461,171 Cost Allocation $ 91,770 $ 78,451 $ 84,287 $ 201,794
Special Projects $ 24,357 $ 3,209 $ - $ -
Contingencies $ - $ - $ 10,215 $ 12,440
Total Expenditures $ 742,095 $ 900,618 $ 1,007,493 $ 1,338,128 Fund Balance $ - $ - $ - $ -
General Fund Costs $ (629,932) $ 76,926 $ 88,380 $ 305,503 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.60 0.40 0.20 0.40
MAINTENANCE WORKER III 0.10 0.10 0.30 0.30
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.80 0.60 0.60 0.80
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 560
1114
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1114 of 1220
Service Center Maintenance
Budget Unit 100-87-829
General Fund - Facilities and Fleet - Service Center Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 341,264
Fund Balance $ -
General Fund Costs $ 341,264
% Funded by General Fund 100.0%
Total Staffing 0.7 FTE
Program Overview
This program maintains the Service Center buildings to ensure employee satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Service Center staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $341,264 for the Service Center Maintenance program. This represents an increase of $30,378 (9.8%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in costs allocation and increased health costs for negotiated increases. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(3,138) Reduction in data services and ergonomics Fiscal Accountability Utility True-up $(10,494) Reduction aligns budget with actuals Total $(13,632)
Special Projects
The following table shows the special projects for the fiscal year.

FY 2024-25 Proposed Budget Public Works 561
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Special Project Appropriation Revenue Funding
Source Description
Special Maintenance $2,000 $2,000 General
Fund Burglar Alarm Upgrades
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 53,818 $ 63,778 $ 55,949 $ 86,709 Employee Benefits $ 29,452 $ 30,039 $ 26,950 $ 41,581
Materials $ 52,270 $ 88,374 $ 65,296 $ 53,482
Contract Services $ 77,766 $ 57,550 $ 60,937 $ 60,937
Cost Allocation $ 88,518 $ 84,790 $ 85,176 $ 95,125
Capital Outlays $ 12,829 $ 13,186 $ - $ -
Special Projects $ 43,721 $ 17,424 $ 15,000 $ 2,000
Contingencies $ - $ - $ 1,578 $ 1,430
Total Expenditures $ 358,374 $ 355,141 $ 310,886 $ 341,264 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 358,374 $ 355,141 $ 310,886 $ 341,264 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.40 0.40 0.20 0.30
MAINTENANCE WORKER III 0.20 0.20 0.20 0.20
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.20
Total 0.70 0.70 0.50 0.70
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 562
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Quinlan Community Center Maintenance
Budget Unit 100-87-830
General Fund - Facilities and Fleet - Quinlan Community Center Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 526,991
Fund Balance $ -
General Fund Costs $ 526,991
% Funded by General Fund 100.0%
Total Staffing 0.6 FTE
Program Overview
This program maintains Quinlan Community Center building to ensure efficient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Maintain an attractive appearance in spaces available as rentals.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $526,991 for the Quinlan Community Center Maintenance program. This represents a decrease of $47,668 (-8.3%) from the FY 2023-24 Adopted Budget.

The decrease is to due to reduced special projects.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(83) Reduction in ergonomics Fiscal Accountability Utility True-up $(10,000) Reduction aligns budget with actuals Total $(10,083)
Special Projects
The following table shows the special projects for the fiscal year.

FY 2024-25 Proposed Budget Public Works 563
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Special Project Appropriation Revenue Funding Source Description Special Maintenance $2,000 $2,000 General Fund Burglar Alarm Upgrades Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 59,179 $ 75,991 $ 62,294 $ 60,890 Employee Benefits $ 29,198 $ 32,306 $ 27,863 $ 30,939
Materials $ 128,224 $ 179,883 $ 175,895 $ 175,588
Contract Services $ 160,826 $ 153,184 $ 117,294 $ 122,294 Cost Allocation $ 110,437 $ 106,204 $ 102,648 $ 131,556 Special Projects $ - $ 22,020 $ 85,000 $ 2,000
Contingencies $ - $ - $ 3,665 $ 3,724
Total Expenditures $ 487,864 $ 569,588 $ 574,659 $ 526,991 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 487,864 $ 569,587 $ 574,659 $ 526,991 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.70 0.70 0.50 0.50
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.80 0.80 0.60 0.60
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 564
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Senior Center Maintenance
Budget Unit 100-87-831
General Fund - Facilities and Fleet - Senior Center Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 336,976
Fund Balance $ -
General Fund Costs $ 336,976
% Funded by General Fund 100.0%
Total Staffing 0.6 FTE
Program Overview
Maintain Senior Center building to ensure efficient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $336,976 for the Senior Center Maintenance program.

This represents an increase of $12,687 (3.9%) from the FY 2023-24 Adopted Budget.

The increase is due to increased healthcare costs for negotiated increases and special projects.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(100) Reduction in data services Fiscal Accountability Utility True-up $(5,500) Reduction aligns budget with actuals Total $(5,600)
The table shows unfunded needs for this program.

FY 2024-25 Proposed Budget Public Works 565
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Service Description Estimated
Cost Funding Status
Infrastructure Senior Center ADA Push Button
Installation $15,000 Unfunded
Infrastructure Senior Center Locking Cabinets $15,000 Unfunded Total $30,000
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding Source Description Special Maintenance $2,000 $2,000 General Fund Burglar Alarm Upgrades Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 20,750 $ 61,951 $ 54,313 $ 56,117 Employee Benefits $ 12,840 $ 27,754 $ 25,450 $ 35,662
Materials $ 56,284 $ 73,196 $ 69,641 $ 70,419
Contract Services $ 65,824 $ 132,243 $ 88,223 $ 88,236
Cost Allocation $ 84,539 $ 78,035 $ 84,689 $ 82,559
Capital Outlays $ - $ 576 $ - $ -
Special Projects $ - $ 23,247 $ - $ 2,000
Contingencies $ - $ - $ 1,973 $ 1,983
Total Expenditures $ 240,237 $ 397,002 $ 324,289 $ 336,976 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 240,237 $ 397,003 $ 324,289 $ 336,976 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 566
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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.70 0.70 0.50 0.50
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.80 0.80 0.60 0.60
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 567
1121
CC 05-21-2024
1121 of 1220
McClellan Ranch Maintenance
Budget Unit 100-87-832
General Fund - Facilities and Fleet - McClellan Ranch Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 1,461
Total Expenditures $ 235,801
Fund Balance $ -
General Fund Costs $ 234,340
% Funded by General Fund 99.4%
Total Staffing 0.6 FTE
Program Overview
This program maintains McClellan Ranch buildings to ensure efficient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $235,801 for the McClellan Ranch Maintenance program. This represents a decrease of $57,949 (-19.7%) from the FY 2023-24 Adopted Budget.

The decrease is due to reductions in special projects.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(91) Reduction in meetings and ergonomics The table below shows unfunded needs in this program.

FY 2024-25 Proposed Budget Public Works 568
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Service Description Estimated Cost Funding Status
Infrastructure Senior Center ADA Push Button
Installation $15,000 Unfunded
Infrastructure Senior Center Locking Cabinets $15,000 Unfunded Total $30,000
Special Projects
The following table shows the special projects for the fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ - $ 1,461 $ - $ 1,461
Miscellaneous Revenue $ 891 $ 505 $ 4,462 $ -
Total Revenues $ 891 $ 1,966 $ 4,462 $ 1,461
Expenditures
Employee Compensation $ 36,238 $ 40,141 $ 57,296 $ 62,481 Employee Benefits $ 19,122 $ 14,410 $ 28,128 $ 31,661
Materials $ 32,167 $ 40,131 $ 43,571 $ 46,043
Contract Services $ 23,856 $ 52,986 $ 37,486 $ 37,486
Cost Allocation $ 63,811 $ 51,328 $ 61,256 $ 55,086
Special Projects $ 19,839 $ 18,653 $ 65,000 $ 2,000
Contingencies $ - $ - $ 1,013 $ 1,044
Total Expenditures $ 195,033 $ 217,649 $ 293,750 $ 235,801 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 194,142 $ 215,683 $ 289,288 $ 234,340 Staffing
FY 2024-25 Proposed Budget Public Works 569
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Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.50 0.30 0.40 0.40
MAINTENANCE WORKER III 0 0 0.10 0.10
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.60 0.40 0.60 0.60
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 570
1124
CC 05-21-2024
1124 of 1220
Monta Vista Community Center Maintenance
Budget Unit 100-87-833
General Fund - Facilities and Fleet - Monta Vista Community Center Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 185,905
Fund Balance $ -
General Fund Costs $ 185,905
% Funded by General Fund 100.0%
Total Staffing 0.3 FTE
Program Overview
This program maintains Monta Vista Community Center and adjacent buildings to ensure efficient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees. Respond to requests made by the Parks & Recreation staff.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $185,905 for the Monta Vista Community Center Maintenance program. This represents a decrease of $512 (-0.3%) from the FY 2023-24 Adopted Budget.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(41) Reduction in ergonomics Fiscal Accountability Utility True-up $(8,000) Reduction aligns budget with actuals Total $(8,041)
Special Projects
The following table shows the special projects for the fiscal year.

FY 2024-25 Proposed Budget Public Works 571
1125
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Special Project Appropriation Revenue Funding Source Description Special
Maintenance $2,000 $2,000 General Fund Burglar Alarm Upgrades Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 24,550 $ 33,061 $ 33,242 $ 35,562 Employee Benefits $ 13,354 $ 14,071 $ 15,830 $ 17,721
Materials $ 24,163 $ 37,871 $ 48,635 $ 43,782
Contract Services $ 36,348 $ 54,555 $ 33,251 $ 33,250
Cost Allocation $ 55,247 $ 51,535 $ 54,435 $ 52,627
Special Projects $ - $ - $ - $ 2,000
Contingencies $ - $ - $ 1,024 $ 963
Total Expenditures $ 153,662 $ 191,093 $ 186,417 $ 185,905 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 153,662 $ 191,093 $ 186,417 $ 185,905 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.30 0.30 0.10 0.10
MAINTENANCE WORKER III 0 0 0.10 0.10
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.40 0.40 0.30 0.30
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 572
1126
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1126 of 1220
Wilson Park Maintenance
Budget Unit 100-87-834
General Fund - Facilities and Fleet - Wilson Park Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 102,304
Fund Balance $ -
General Fund Costs $ 102,304
% Funded by General Fund 100.0%
Total Staffing 0.3 FTE
Program Overview
This program maintains Wilson Park Ceramics Center to ensure efficient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $102,304 for the Wilson Park Maintenance program.

This represents an increase of $6,582 (6.9%) from the FY 2023-24 Adopted Budget.

The increase is due to staff reallocations to this program.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(1,240) Reduction in data services Fiscal Accountability Utility True-up $(1,000) Reduction aligns budget with actuals Total $(2,240)
Revenues and Expenditures
FY 2024-25 Proposed Budget Public Works 573
1127
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 20,840 $ 20,072 $ 7,595 $ 26,348 Employee Benefits $ 12,590 $ 12,237 $ 3,844 $ 13,801
Materials $ 21,964 $ 26,862 $ 27,878 $ 27,773
Contract Services $ 13,209 $ 19,789 $ 15,472 $ 15,631
Cost Allocation $ 38,598 $ 36,714 $ 33,391 $ 18,208
Special Projects $ - $ - $ 7,000 $ -
Contingencies $ - $ - $ 542 $ 543
Total Expenditures $ 107,201 $ 115,674 $ 95,722 $ 102,304 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 107,201 $ 115,674 $ 95,722 $ 102,304 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0 0 0.10 0.30
MAINTENANCE WORKER III 0.20 0.20 0 0
Total 0.20 0.20 0.10 0.30
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 574
1128
CC 05-21-2024
1128 of 1220
Portal Park Maintenance
Budget Unit 100-87-835
General Fund - Facilities and Fleet - Portal Park Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 31,899
Fund Balance $ -
General Fund Costs $ 31,899
% Funded by General Fund 100.0%
Total Staffing 0.0 FTE
Program Overview
This program maintains Portal Park building to ensure user efficient operations, satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $31,899 for the Portal Park Maintenance program.

This represents a decrease of $14,329 (-31.0%) from the FY 2023-24 Adopted Budget.

The decrease is mainly due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

FY 2024-25 Proposed Budget Public Works 575
1129
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 10,298 $ 9,487 $ 63 $ -
Employee Benefits $ 6,266 $ 6,254 $ - $ -
Materials $ 6,458 $ 7,741 $ 10,976 $ 11,598
Contract Services $ 7,122 $ 12,969 $ 10,519 $ 10,519
Cost Allocation $ 29,259 $ 29,828 $ 24,401 $ 9,506
Contingencies $ - $ - $ 269 $ 276
Total Expenditures $ 59,403 $ 66,279 $ 46,228 $ 31,899
Fund Balance $ - $ - $ - $ -
General Fund Costs $ 59,402 $ 66,279 $ 46,228 $ 31,899
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER III 0.10 0.10 0 0
Total 0.10 0.10 0 0
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 576
1130
CC 05-21-2024
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Sports Center Maintenance
Budget Unit 570-87-836
Sports Center - Facilities and Fleet - Sports Center Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 787,112
Fund Balance $ (787,112)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 0.6 FTE
Program Overview
This program maintains Sport Center facilities to ensure efficient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $787,112 for the Sports Center Maintenance program.

This represents an increase of $127,988 (19.4%) from the FY 2023-24 Adopted Budget.

The increase is due to increases in Cost Allocation and special project expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. Increase in funding of Capital Outlay improvements.

The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(72) Reduction in printing, ergonomics,memberships Fiscal
Accountability Utility True-up $(26,268) Reduction aligns budget with actuals Total $(26,340)
FY 2024-25 Proposed Budget Public Works 577
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The table below shows unfunded needs for the program.

Service Description Estimated
Cost Funding Status
Infrastructure Sports Center Breakroom
Reconfiguration $30,000 Unfunded
Infrastructure Sports Center Lobby Wall
Extension $6,000 Unfunded
Total $36,000
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding
Source Description
Special Maintenance $2,000 $2,000 General
Fund Burglar alarm upgrade
Facility Improvements $150,000 $150,000 Capital
Outlay
Sports Center energy management system
upgrade
Total $152,000 $152,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 578
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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 59,319 $ 67,928 $ 77,239 $ 64,176 Employee Benefits $ 24,326 $ (12,686) $ 40,966 $ 42,632 Materials $ 132,315 $ 146,551 $ 191,195 $ 177,167
Contract Services $ 145,548 $ 137,318 $ 149,247 $ 149,247 Cost Allocation $ 75,113 $ 73,222 $ 81,070 $ 100,859
Capital Outlays $ - $ - $ - $ 150,000
Special Projects $ 49,127 $ 83,250 $ 20,000 $ 2,000
Other Financing Uses $ 95,151 $ 96,951 $ 95,151 $ 96,951 Contingencies $ - $ - $ 4,256 $ 4,080
Total Expenditures $ 580,899 $ 592,534 $ 659,124 $ 787,112 Fund Balance $ (580,899) $ (592,533) $ (659,124) $ (787,112) General Fund Costs $ - $ - $ - $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.10 0.10 0.10 0.10
MAINTENANCE WORKER III 0.50 0.50 0.50 0.50
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0
Total 0.70 0.70 0.70 0.60
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 579
1133
CC 05-21-2024
1133 of 1220
Creekside Park Maintenance
Budget Unit 100-87-837
General Fund - Facilities and Fleet - Creekside Park Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 110,478
Fund Balance $ -
General Fund Costs $ 110,478
% Funded by General Fund 100.0%
Total Staffing 0.3 FTE
Program Overview
This program maintains Creekside Park building to ensure efficient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $110,478 for the Creekside Park Maintenance program. This represents a decrease of $25,598 (-18.8%) from the FY 2023-24 Adopted Budget.

The decrease is due to reductions in Cost Allocation expenses and special projects. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. Decrease also due to completion of special project last FY.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Utility True-up $(3,400) Reduction aligns budget with actuals Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 580
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1134 of 1220
Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 20,919 $ 19,697 $ 29,208 $ 33,161 Employee Benefits $ 10,642 $ 7,028 $ 13,165 $ 14,867
Materials $ 8,596 $ 14,207 $ 20,326 $ 18,089
Contract Services $ 9,821 $ 21,200 $ 19,434 $ 19,984
Cost Allocation $ 40,576 $ 37,854 $ 41,446 $ 23,901
Special Projects $ - $ - $ 12,000 $ -
Contingencies $ - $ - $ 497 $ 476
Total Expenditures $ 90,554 $ 99,986 $ 136,076 $ 110,478 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 90,554 $ 99,987 $ 136,076 $ 110,478 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.10 0.10 0.20 0.20
PUBLIC WORKS SUPERVISOR 0.10 0.10 0.10 0.10
Total 0.20 0.20 0.30 0.30
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 581
1135
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1135 of 1220
Community Hall Maintenance
Budget Unit 100-87-838
General Fund - Facilities and Fleet - Community Hall Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 245,470
Fund Balance $ -
General Fund Costs $ 245,470
% Funded by General Fund 100.0%
Total Staffing 0.7 FTE
Program Overview
This program maintains Community Hall and interactive fountain to ensure efficient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Community Hall users.

Manage and responsibly coordinate work completed by contractors.

Ensure water quality and functionality of interactive fountain.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Comply with mandated water restrictions.

Proposed Budget
It is recommended that City Council approve a budget of $245,470 for the Community Hall Maintenance program. This represents an increase of $19,926 (8.8%) from the FY 2023-24 Adopted Budget.

The increase is due to the reallocation of staff.

The table below shows the service-level reductions for this program.

FY 2024-25 Proposed Budget Public Works 582
1136
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Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal Accountability Materials $(52) Reduction in materials Fiscal Accountability Utility True-up $(20,000) Reduction aligns budget with actuals Operations and
Maintenance Contract Services $(5,312) Reduction of fountain contractservices Total $(25,364)
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding
Source Description
Special Maintenance $2,000 $2,000 General Fund Burglar Alarm Upgrades Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Charges for Services $ - $ 505 $ - $ -
Total Revenues $ - $ 505 $ - $ -
Expenditures
Employee Compensation $ 23,927 $ 38,000 $ 28,357 $ 64,407 Employee Benefits $ 14,985 $ 19,649 $ 14,125 $ 40,816
Materials $ 38,244 $ 48,547 $ 66,768 $ 51,661
Contract Services $ 30,953 $ 40,875 $ 55,231 $ 32,920
Cost Allocation $ 63,493 $ 61,230 $ 59,538 $ 52,609
Special Projects $ 8,245 $ - $ - $ 2,000
Contingencies $ - $ - $ 1,525 $ 1,057
Total Expenditures $ 179,847 $ 208,301 $ 225,544 $ 245,470 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 179,848 $ 207,797 $ 225,544 $ 245,470 Staffing
FY 2024-25 Proposed Budget Public Works 583
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Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.40 0.40 0.20 0.50
MAINTENANCE WORKER III 0.10 0.10 0.10 0.20
Total 0.50 0.50 0.30 0.70
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 584
1138
CC 05-21-2024
1138 of 1220
Teen Center Maintenance
Budget Unit 100-87-839
General Fund - Facilities and Fleet - Teen Center Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ -
Fund Balance $ -
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing 0.0 FTE
Program Overview
This program maintains the Teen Center area below the Sports Center to ensure efficient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
There is no budget requested for this program.

As part of an expenditure reduction strategy, the Teen Center has been defunded and utility costs have been moved to the Sports Center budget.

FY 2024-25 Proposed Budget Public Works 585
1139
CC 05-21-2024
1139 of 1220
Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 11,081 $ 10,100 $ 11,473 $ -
Employee Benefits $ 6,457 $ 5,488 $ 6,497 $ -
Materials $ 3,118 $ 664 $ 10,621 $ -
Cost Allocation $ 25,468 $ 24,764 $ 24,165 $ -
Contingencies $ - $ - $ 133 $ -
Total Expenditures $ 46,124 $ 41,016 $ 52,889 $ -
Fund Balance $ - $ - $ - $ -
General Fund Costs $ 46,124 $ 41,015 $ 52,889 $ -
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER III 0.10 0.10 0.10 0
Total 0.10 0.10 0.10 0
Staff is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 586
1140
CC 05-21-2024
1140 of 1220
Park Bathrooms Maintenance
Budget Unit 100-87-840
General Fund - Facilities and Fleet - Park Bathrooms Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 158,061
Fund Balance $ -
General Fund Costs $ 158,061
% Funded by General Fund 100.0%
Total Staffing 0.1 FTE
Program Overview
This program maintains park restrooms to ensure efficient operations, user satisfaction, and community pride.

Service Objectives
Provide clean and functioning restrooms at various park locations.

Respond to requests made by the users of the park.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $158,061 for the Park Bathrooms Maintenance program. This represents a decrease of $22,219 (-12.3%) from the FY 2023-24 Adopted Budget.

The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Utility True-up $(1,000) Reduction aligns budget with actuals Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 587
1141
CC 05-21-2024
1141 of 1220
Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ 17,818 $ 15,891 $ 10,124 $ 10,362 Employee Benefits $ 10,163 $ 8,164 $ 4,636 $ 4,831
Materials $ 18,745 $ 16,978 $ 15,431 $ 14,562
Contract Services $ 87,155 $ 122,907 $ 112,659 $ 112,659 Cost Allocation $ 39,086 $ 40,754 $ 35,829 $ 14,057
Contingencies $ - $ - $ 1,601 $ 1,590
Total Expenditures $ 172,967 $ 204,694 $ 180,280 $ 158,061 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 172,966 $ 204,694 $ 180,280 $ 158,061 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.20 0.20 0.10 0.10
Total 0.20 0.20 0.10 0.10
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 588
1142
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1142 of 1220
Blackberry Farm Maintenance
Budget Unit 100-87-841
General Fund - Facilities and Fleet - Blackberry Farm Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 464,367
Fund Balance $ -
General Fund Costs $ 464,367
% Funded by General Fund 100.0%
Total Staffing 0.5 FTE
Program Overview
This program maintains Blackberry Farm buildings and facilities to ensure efficient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Timely response to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $464,367 for the Blackberry Farm Maintenance program. This represents a decrease of $61,275 (-11.7%) from the FY 2023-24 Adopted Budget.

The decrease is due to defunding one vacant position.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Materials $(92) Reduction aligns budget with actuals Fiscal Accountability Utility True-up $(1,831) Reduction aligns budget with actuals Total $(1,923)
Revenues and Expenditures
FY 2024-25 Proposed Budget Public Works 589
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Miscellaneous Revenue $ 3,571 $ - $ - $ -
Total Revenues $ 3,571 $ - $ - $ -
Expenditures
Employee Compensation $ 49,130 $ 21,755 $ 108,854 $ 47,461 Employee Benefits $ 29,917 $ 6,991 $ 64,998 $ 29,822
Materials $ 123,674 $ 92,041 $ 114,962 $ 128,418
Contract Services $ 75,420 $ 56,167 $ 72,783 $ 73,799
Cost Allocation $ 193,129 $ 194,564 $ 161,698 $ 182,339 Special Projects $ 26,295 $ 5,000 $ - $ -
Contingencies $ - $ - $ 2,347 $ 2,528
Total Expenditures $ 497,565 $ 376,518 $ 525,642 $ 464,367 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 493,995 $ 376,518 $ 525,642 $ 464,367 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0.90 1.30 1.30 0.30
MAINTENANCE WORKER III 0 0 0.10 0.20
Total 0.90 1.30 1.40 0.50
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget: Maintenance Worker I/II
FY 2024-25 Proposed Budget Public Works 590
1144
CC 05-21-2024
1144 of 1220
Franco Traffic Operations Center
Budget Unit 100-87-852
General Fund - Facilities and Fleet - Franco Traffic Operations Center Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 43,742
Fund Balance $ -
General Fund Costs $ 43,742
% Funded by General Fund 100.0%
Total Staffing 0.2 FTE
Program Overview
This program maintains the Traffic Operations Center on Franco Court to ensure efficient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for city employees.

Respond to requests made by Traffic Operations Center staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $43,742 for the Franco Traffic Operations Center program. This represents an increase of $28,485 (186.7%) from the FY 2023-24 Adopted Budget.

This increase correlates with the position allocation changes that will increase the current level of staffing for this facility.

FY 2024-25 Proposed Budget Public Works 591
1145
CC 05-21-2024
1145 of 1220
Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Employee Compensation $ - $ - $ - $ 18,446
Employee Benefits $ - $ - $ - $ 9,520
Materials $ 132 $ 1,568 $ 229 $ 229
Contract Services $ 6,443 $ 15,431 $ 9,996 $ 9,996
Cost Allocation $ 4,541 $ 4,410 $ 4,904 $ 5,423
Contingencies $ - $ - $ 128 $ 128
Total Expenditures $ 11,116 $ 21,409 $ 15,257 $ 43,742
Fund Balance $ - $ - $ - $ -
General Fund Costs $ 11,116 $ 21,410 $ 15,257 $ 43,742
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER I/II 0 0 0 0.20
Total 0 0 0 0.20
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 592
1146
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City Hall Annex
Budget Unit 100-87-857
General Fund - Facilities and Fleet - City Hall Annex
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 3,601
Fund Balance $ -
General Fund Costs $ 3,601
% Funded by General Fund 100.0%
Total Staffing 0.0 FTE
Program Overview
Maintain City Hall Annex building to ensure efficient operations, property management and community pride.

Service Objectives
Provide a safe, clean and productive working environment for building occupants.

Assist with the pending improvement projects.

Feasibly conserve resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $3,601 for the City Hall Annex program. This represents a decrease of $21,291 (-85.5%) from the FY 2023-24 Adopted Budget.

The decrease is due to removal of staffing hourly allocation.

The table below shows Service-Level Reductions for this program.

Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Fiscal Accountability Utility True-up $(5,518) Reduction aligns with budget actuals Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 593
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1147 of 1220
Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ 7,875 $ 7,290 $ - $ -
Total Revenues $ 7,875 $ 7,290 $ - $ -
Expenditures
Employee Compensation $ - $ - $ 10,255 $ -
Employee Benefits $ - $ (828) $ 5,645 $ -
Materials $ 3,482 $ 1,808 $ 8,881 $ 3,557
Contract Services $ 17,885 $ 9,208 $ - $ -
Contingencies $ - $ - $ 111 $ 44
Total Expenditures $ 21,367 $ 10,188 $ 24,892 $ 3,601
Fund Balance $ - $ - $ - $ -
General Fund Costs $ 13,493 $ 2,898 $ 24,892 $ 3,601
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget MAINTENANCE WORKER III 0 0 0.10 0
Total 0 0 0.10 0
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2024-25 Proposed Budget Public Works 594
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Community Shuttle
Budget Unit 100-88-265
General Fund - Transportation - Community Shuttle
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 2,711,855
Total Expenditures $ 3,853,958
Fund Balance $ -
General Fund Costs $ 1,142,103
% Funded by General Fund 29.6%
Total Staffing FTE
Program Overview
The Silicon Valley (SV) Hopper, formerly Via-Cupertino, is an on-demand ride-share community shuLle. The app-based service, initiated as a pilot in 2019 serving only Cupertino, has been expanded to provide transportation to anywhere in Cupertino, a portion of Santa Clara, and El Camino Hospital and Caltrain in Mountain View as a result of State TIRCP grant funding the expansion and a conversion to an EV-only fleet.

Service Objectives
Provide safe, affordable and convenient transportation alternative to the single-occupancy vehicle Reduce greenhouse gas emissions and congestion by providing first- and last-mile connections to regional transit systems such as Caltrain, VTA, Amtrak and BART Support climate change goals through deployment of a completely electrified vehicle fleet Augment transportation alternatives for disadvantaged communities in Silicon Valley Proposed Budget
It is recommended that City Council approve a budget of $3,853,958 for the Community Shuttle program.

CalTrans grant funds and a cost-sharing agreement with the City of Santa Clara will partially off-set this expense.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ - $ - $ - $ 1,903,000
Charges for Services $ - $ - $ - $ 808,855
Total Revenues $ - $ - $ - $ 2,711,855
Expenditures
Contract Services $ - $ - $ - $ 3,806,378
Contingencies $ - $ - $ - $ 47,580
Total Expenditures $ - $ - $ - $ 3,853,958
Fund Balance $ - $ - $ - $ -
General Fund Costs $ - $ - $ - $ 1,142,103
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Public Works 596
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Traffic Engineering
Budget Unit 100-88-844
General Fund - Transportation - Traffic Engineering
Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 1,539,854
Fund Balance $ -
General Fund Costs $ 1,539,854
% Funded by General Fund 100.0%
Total Staffing 3.4 FTE
Program Overview
The Transportation Division oversees traffic operations, traffic studies, transportation planning, and transportation capital improvements to safely and efficiently manage all modes of travel within the City’s street and trail network. This includes responding to citizen requests and concerns regarding traffic issues, developing plans for the installation of traffic signals, traffic signs, and pavement markings, and developing design standards. The Division assists in the preparation of the General Plan, street plan lines and the capital improvement program related to street improvements. Division staff are active on Santa Clara Valley Transportation Authority (VTA) subcommiLees and working groups and keeps abreast regarding current developments in the field as well as grant funding opportunities for large projects.

The Transportation Division also participates in the review of private development proposals to identify potential traffic impacts and to require necessary mitigations to maintain levels of service and safe and efficient traffic operations.

Service Objectives
Ensure the efficiency and safety of the street system for all modes of travel through continual observation of traffic patterns, traffic signals and other traffic control devices.

Review traffic collision reports, traffic flow paLerns, and neighborhood traffic issues and respond as needed.

Cooperate with neighboring jurisdictions on regional issues that affect both traffic safety and traffic efficiency at City boundaries.

Continue training personnel in traffic engineering by encouraging attendance at classes and seminars.

Encourage the use of alternate modes of transportation to the single occupancy vehicle through the implementation of recommendations from the Bicycle and Pedestrian Transportation Plans.

Supports transit initiatives, ride-share programs, carpool programs, and transportation planning work for all modes of transportation.

Proposed Budget
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Proposed Budget
It is recommended that City Council approve a budget of $1,539,854 for the Traffic Engineering program. This represents an increase of $299,783 (24.2%) from the FY 2023-24 Adopted Budget.

The increase is due to the addition of a requested special project.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(7,025) Reduction in supplies, ergonomics, memberships,advertising, and data services Fiscal
Accountability Contract Services $(616) Elimination of Bike to Work Day contract services Total $(7,641)
Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding Source Description Active
Transportation
Plan
$330,000 $330,000
Transportation
Development Act
(TDA) Funds
Citywide Work Program project. This item is
a consolidation of existing and new
transportation efforts aiming to further goals
outlined in the City's Vision Zero Initiative,
including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy
and propose adjustments to create a better
interface between all modes of
transportation
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ 33,949 $ 37,936 $ 33,949 $ - Charges for Services $ 931 $ - $ 931 $ -
Transfers In $ - $ 800,000 $ - $ -
Total Revenues $ 34,880 $ 837,936 $ 34,880 $ -
Expenditures
Employee Compensation $ 587,704 $ 544,285 $ 565,260 $ 556,714 Employee Benefits $ 274,850 $ 197,816 $ 255,799 $ 257,150 Materials $ 15,527 $ 21,202 $ 20,381 $ 13,937
Contract Services $ 144,831 $ 155,535 $ 157,730 $ 157,114 Cost Allocation $ 275,796 $ 259,181 $ 218,675 $ 222,801 Special Projects $ 561,778 $ 1,051,444 $ 20,000 $ 330,000 Contingencies $ - $ - $ 2,226 $ 2,138
Total Expenditures $ 1,860,486 $ 2,229,463 $ 1,240,071 $ 1,539,854 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 1,825,606 $ 1,391,527 $ 1,205,191 $ 1,539,854 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ASSISTANT ENGINEER 1.50 1.50 1.50 1.40

PUBLIC WORKS PROJECT MANAGER
LT

0.50 0.50 0 0

TRANSIT & TRANSPORTATION

PLANNER

1.00 1.00 1.00 1.00
TRANSPORTATION MANAGER 0.90 0.90 0.90 1.00
Total 3.90 3.90 3.40 3.40
There are no changes to the current level of staffing.

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Traffic Signal Maintenance
Budget Unit 100-88-845
General Fund - Transportation - Traffic Signal Maintenance Budget at a Glance
2025 Proposed Budget
Total Revenues $ 11,027
Total Expenditures $ 697,556
Fund Balance $ -
General Fund Costs $ 686,529
% Funded by General Fund 98.4%
Total Staffing 2.0 FTE
Program Overview
The Traffic Signal Maintenance Division oversees the operation and maintenance of the City’s 60 traffic signals, including eight traffic signals owned by the State of California. The Division also maintains the traffic signal communication infrastructure, such as the fiber optic network and the traffic operation center hub.

Service Objectives
Ensure the continuous and safe operation of the City’s traffic signal system on a continuous 24-hour basis with full-time and on-call staff, which is accomplished by regularly performing preventative maintenance, diagnosing malfunctions and repairs, investigating citizen complaints, replacing or upgrading obsolete hardware, inspecting the work of contractors, responding to knockdowns and power outages, and adjusting signal timing parameters.

Continue training, maintaining proficiency of traffic signal technicians and on-call staff by encouraging attendance at classes and seminars.

Proposed Budget
It is recommended that City Council approve a budget of $697,556 for the Traffic Signal Maintenance program.

This represents a decrease of $122,473 (-14.9%) from the FY 2023-24 Adopted Budget.

The decrease is mainly due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.

The table below shows the service-level reductions for this program.

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Grouping Service-Level Reduction Fiscal Impact Service-Level Impact Narrative Infrastructure Materials $(43,006) Defunding of video upgrades Fiscal
Accountability Materials $(2,200) Reduction in PPE, ergonomics,memberships Fiscal
Accountability Utility True-up $(4,451) Reduction aligns with budget actuals Total $(49,657)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ 10,742 $ 11,027 $ 10,742 $ 11,027 Charges for Services $ 3,000 $ - $ 3,000 $ -
Total Revenues $ 13,742 $ 11,027 $ 13,742 $ 11,027
Expenditures
Employee Compensation $ 243,464 $ 273,059 $ 280,570 $ 282,130 Employee Benefits $ 116,292 $ 108,997 $ 128,380 $ 111,275 Materials $ 173,890 $ 161,470 $ 176,434 $ 138,360
Contract Services $ 59,860 $ 44,182 $ 44,674 $ 48,174
Cost Allocation $ 234,449 $ 182,220 $ 187,207 $ 115,285 Special Projects $ 46,477 $ - $ - $ -
Contingencies $ - $ - $ 2,764 $ 2,332
Total Expenditures $ 874,432 $ 769,928 $ 820,029 $ 697,556 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 860,690 $ 758,901 $ 806,287 $ 686,529 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

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Position Title 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget TRAFFIC SIGNAL TECHNICIAN 1.00 2.00 2.00 2.00
TRAFFIC SIGTECH APRNTICE 1.00 0 0 0
Total 2.00 2.00 2.00 2.00
There are no changes to the current level of staffing.

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Safe Routes 2 School
Budget Unit 100-88-846
General Fund - Transportation - Safe Routes 2 School
Budget at a Glance
2025 Proposed Budget
Total Revenues $ 90,000
Total Expenditures $ 869,179
Fund Balance $ -
General Fund Costs $ 779,179
% Funded by General Fund 89.6%
Total Staffing 1.0 FTE
Program Overview
Safe Routes to School seeks to engage local schools, school districts, parent organizations, community groups, and the Santa Clara County Sheriff’s Office in the mission of reducing Singular Occupancy Vehicle (SOV) travel to and from school in order to reduce carbon emission and car traffic and increase student safety. The program seeks to achieve these objectives through education, encouragement, enforcement, and engineering infrastructure changes in and around Cupertino schools.

Service Objectives
Help to improve the health and well-being of students by increasing the number of students who walk or bike to school.

Develop partnerships with school administrators, staff, parents, and students.

Encourage and empower more students and families to walk, bike, carpool, and take alternative transit to school.

Adjust signage and infrastructure surrounding Cupertino schools to facilitate a safer environment for bicycle and pedestrian travel.

Educate students and families about the benefits of walking and bicycling to school; health, environmental protection, academic improvements, community building and more.

Minimize gaps in communication between City, School Districts, and Schools and collaborate on efforts to increase student safety.

Enhance bicyclist and pedestrian student safety through coordination of skills classes and distribution of educational material.

Proposed Budget
It is recommended that City Council approve a budget of $869,179 for the Safe Routes 2 School program. This represents an increase of $136,901 (18.7%) from the FY 2023-24 Adopted Budget.

This increase is due to a cost increase in contract services. Program expenses are cost-recovered through Measure B grant funding.

FY 2024-25 Proposed Budget Public Works 603
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The table below shows the service-level reductions for this program.

Grouping Service-Level
Reduction
Fiscal
Impact Service-Level Impact Narrative
Fiscal
Accountability Materials $(18,938) Reduction in Bike Fest materials, printing, meetings,ergonomics, promotional materials, and supplies Fiscal
Accountability
Contract
Services $(250) Reduction in paid advertising
Total $(19,188)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Intergovernmental Revenue $ 33,590 $ 46,799 $ 114,000 $ 50,000 Charges for Services $ 119 $ - $ - $ -
Miscellaneous Revenue $ 12,500 $ 40,000 $ 40,000 $ 40,000 Total Revenues $ 46,209 $ 86,799 $ 154,000 $ 90,000
Expenditures
Employee Compensation $ 129,906 $ 153,328 $ 159,181 $ 153,363 Employee Benefits $ 50,999 $ 46,907 $ 54,521 $ 56,197
Materials $ 31,216 $ 33,207 $ 54,769 $ 46,831
Contract Services $ 288,138 $ 336,643 $ 380,462 $ 461,802 Cost Allocation $ 83,682 $ 68,673 $ 77,905 $ 144,628
Special Projects $ 21,082 $ 57,729 $ - $ -
Contingencies $ - $ - $ 5,440 $ 6,358
Total Expenditures $ 605,023 $ 696,487 $ 732,278 $ 869,179 Fund Balance $ - $ - $ - $ -
General Fund Costs $ 558,814 $ 609,688 $ 578,278 $ 779,179 Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2024-25 Proposed Budget Public Works 604
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Position Title 2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget

ENVIRONMENTAL PROGRAMS

ASSISTANT

1.00 1.00 1.00 1.00
Total 1.00 1.00 1.00 1.00
There are no changes to the current level of staffing.

FY 2024-25 Proposed Budget Public Works 605
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Fixed Assets Acquisition
Budget Unit 630-90-985
Vehicle/Equip Replacement - Non-Departmental - Fixed Assets Acquisition Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 459,111
Fund Balance $ (459,111)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
This program purchases vehicles and equipment having a value greater than $5,000 and expected life of more than one year. Equipment users are charged for the use of these assets through a depreciation schedule.

Equipment used by Special Revenue and Enterprise funds are charged to the respective funds.

Service Objectives
Obtain quality equipment through competitive bidding.

Purchase energy efficient vehicles whenever practical.

Purchase quiet, ergonomic and environmentally friendly equipment whenever practical.

Proposed Budget
It is recommended that City Council approve a budget of $459,111 for the Fixed Assets Acquisition program.

This represents a decrease of $8,757 (-1.9%) from the FY 2023-24 Adopted Budget.

The decrease is due to a reduction in costs for equipment and vehicles recommended for replacement.

The table below shows the service-level reductions for this program.

Grouping Service-Level Reduction Fiscal
Impact Service-Level Impact Narrative
Infrastructure
Defer vehicle and equipment
replacements, increasing the
replacement cycle from
approximately 7 years to 10
years on average.
$(137,000) May increase cost and staff time to repair assets that were deferred for replacement
Special Projects
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Special Projects
The following table shows the special projects for the fiscal year.

Special Project Appropriation Revenue Funding Source Description Fixed Assets
Acquisition $90,000 $90,000 Vehicle/EquipmentReplacement Fund Grounds vehicle #31 2008
Ford F350. Replacement
vehicle Ford F350 Truck
Fixed Assets
Acquisition $70,000 $70,000 Vehicle/EquipmentReplacement Fund Building vehicle #452 2011
Escape Replacement vehicle
Ford Lightning EV Truck
Fixed Assets
Acquisition $70,000 $70,000 Vehicle/EquipmentReplacement Fund Fleet vehicle #448 2012 F150
Replacement vehicle Ford
Lightning EV Truck
Fixed Assets
Acquisition $130,000 $130,000 Vehicle/EquipmentReplacement Fund Streets vehicle #6 2008 GMC
500 Replacement vehicle
Ford F550 Truck
Fixed Assets
Acquisition $50,000 $50,000 Vehicle/EquipmentReplacement Fund Equipment #203 Turf Tiger
Top Dresser Replacement
equipment Turf Tiger Top
Dresser
Fixed Assets
Acquisition $30,000 $30,000 Vehicle/EquipmentReplacement Fund Grounds purchase of Flail
mower
Total $440,000 $440,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Cost Allocation $ 8,817 $ 7,844 $ 7,868 $ 19,111
Special Projects $ 43,221 $ 5,157 $ 460,000 $ 440,000
Total Expenditures $ 52,038 $ 13,001 $ 467,868 $ 459,111 Fund Balance $ (52,038) $ (13,001) $ (467,868) $ (459,111) General Fund Costs $ - $ - $ - $ -
Staffing
FY 2024-25 Proposed Budget Public Works 607
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Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Public Works 608
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Non-Departmental
FY 2024-25 Proposed Budget Non-Departmental 609
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FY 2024-25 Proposed Budget Non-Departmental 610
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Department Overview
Budget Units
Budget Unit Program 2025 Proposed Budget
Non-Departmental $ 18,311,642
100-90-001 General Fund Non-Departmental $ 7,372,862
281-90-001 Tree Fund Non-Departmental $ 15,000
365-90-001 Debt Service Non-Departmental $ -
429-90-001 Capital Reserve Non-Departmental $ 8,247,580 365-90-500 Facility Lease Debt Service $ 2,676,200
Total $ 18,311,642
FY 2024-25 Proposed Budget Non-Departmental 611
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Budget at a Glance
2025 Proposed Budget
Total Revenues $ 66,036,967
Total Expenditures $ 18,311,642
Fund Balance $ (8,260,580)
General Fund Costs $ (55,985,905)
% Funded by General Fund -305.7%
Total Staffing FTE
Proposed Budget
It is recommended that City Council approve a budget of $18,311,642 for the Non-Departmental department.

This represents an increase of $7,116,939 (63.6%) from the FY 2023-24 Adopted Budget.

FY 2024-25 Proposed Budget Non-Departmental 612
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Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
100.0%
Non-Departmental
$40.4M
$15.9M
$11.2M
$18.3M
2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget FY 2024-25 Proposed Budget Non-Departmental 613
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Sales Tax $ 42,175,218 $ 34,819,341 $ 11,428,930 $ 11,648,962 Property Tax $ 29,724,411 $ 31,889,638 $ 31,736,834 $ 33,174,977 Transient Occupancy Tax $ 4,404,958 $ 7,062,150 $ 7,500,000 $ 7,731,947 Utility Tax $ 3,356,389 $ 4,103,906 $ 3,304,742 $ 4,130,140 Franchise Fees $ 3,479,555 $ 3,995,018 $ 3,443,574 $ 3,509,346 Other Taxes $ 1,905,393 $ 1,471,789 $ 1,641,486 $ 1,684,329 Licenses and Permits $ 30,624 $ 29,235 $ 30,081 $ 30,866 Use of Money and Property $ (6,551,013) $ 2,141,810 $ 1,701,000 $ 4,026,000 Intergovernmental Revenue $ 3,783,539 $ 6,261,952 $ 120,516 $ 100,400 Charges for Services $ 6,264 $ 10,639 $ - $ -
Miscellaneous Revenue $ 922,328 $ 141,840 $ - $ -
Transfers In $ 1,333,773 $ - $ - $ -
Total Revenues $ 84,571,439 $ 91,927,318 $ 60,907,163 $ 66,036,967 Expenditures
Materials $ 17,511 $ 26,036 $ 17,503 $ 23,264
Contract Services $ - $ 1,500 $ - $ -
Capital Outlays $ 750 $ 675 $ - $ -
Debt Service $ 2,676,000 $ 2,675,800 $ 2,677,600 $ 2,676,200 Transfers Out $ 37,709,912 $ 13,195,587 $ 8,499,600 $ 15,612,178 Total Expenditures $ 40,404,173 $ 15,899,598 $ 11,194,703 $ 18,311,642 Fund Balance $ (1,905,941) $ 4,546,486 $ (2,041,000) $ (8,260,580) General Fund Costs $ (46,073,207) $ (71,481,233) $ (51,753,460) $ (55,985,905) Staffing
There is no staffing associated with this department.

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General Fund Non-Departmental
Budget Unit 100-90-001
General Fund - Non-Departmental - General Fund Non-Departmental Budget at a Glance
2025 Proposed Budget
Total Revenues $ 66,034,967
Total Expenditures $ 7,372,862
Fund Balance $ -
General Fund Costs $ (58,662,105)
% Funded by General Fund -795.6%
Total Staffing FTE
Program Overview
Non-Departmental programs encompass a variety of revenues that are not directly tied to any specific department or program. These revenues include sales tax, property tax, and transient occupancy tax revenues, which are then allocated to various departments as required.

Additionally, Non-Departmental programs also account for the transfers of monies between various funds, which provide subsidies and resources to the receiving fund to support operating, debt service, and capital project costs. General Fund subsidies are included in these transfers, which are evaluated annually to ensure that funds outside of the General Fund end the year with sufficient fund balance. Typically, transfers are made to Special Revenue and Enterprise Funds that require subsidies due to their revenues falling short of full program costs. Furthermore, the City has recurring transfers to fund the costs associated with Annual Debt Payment and Compensated Absences.

For more detailed information on General Fund revenues, please refer to the Financial Schedules: General Fund Revenues.

Proposed Budget
It is recommended that City Council approve a budget of $7,372,862 for the General Fund Non-Departmental program. This represents an increase of $897,759 (13.9%) from the FY 2023-24 Adopted Budget.

Transfers from the General Fund are as follows:

FY 2024-25 Proposed Budget Non-Departmental 615
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Receiving Fund Description FY 2023-24 Adopted
Budget
FY 2024-25 Proposed
Budget
Transportation Fund Sidewalk, Curb, and
Gutter Maintenance 2,500,000 1,500,000
Debt Service Fund Annual Debt Payment 2,677,600 2,676,200 Blackberry Farm Fund Blackberry Farm Golf 55,000
Sports Center Fund Sports Center 434,000
Innovation & Technology
Fund IT Infrastructure 900,000 200,000
Compensated
Absences/LTD Fund Compensated Absences 380,000 591,000
Retiree Medical Fund Retiree Medical 1,609,045
Total $6,457,600 $7,749,245
Department Budget Unit Grouping Service-Level
Reduction
Fiscal
Impact
Service-Level
Impact Narrative
NonDepartmental
NonDepartmental
(Transfers Out)
Infrastructure Transfers Out $(2,000,000)
City will initiate and
complete CIP
projects with the
current Capital
Reserve fund. A
reduction in capital
renewal will lead to
a long-term aging of
infrastructure
impacting the
attractiveness of this
infrastructure to the
public.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Sales Tax $ 42,175,218 $ 34,819,341 $ 11,428,930 $ 11,648,962 Property Tax $ 29,724,411 $ 31,889,638 $ 31,736,834 $ 33,174,977 Transient Occupancy Tax $ 4,404,958 $ 7,062,150 $ 7,500,000 $ 7,731,947 Utility Tax $ 3,356,389 $ 4,103,906 $ 3,304,742 $ 4,130,140 Franchise Fees $ 3,479,555 $ 3,995,018 $ 3,443,574 $ 3,509,346 Other Taxes $ 1,905,393 $ 1,471,789 $ 1,641,486 $ 1,684,329 Licenses and Permits $ 30,624 $ 29,235 $ 30,081 $ 30,866 Use of Money and Property $ (6,137,120) $ 2,353,658 $ 1,700,000 $ 4,024,000 Intergovernmental Revenue $ 3,783,539 $ 6,261,952 $ 120,516 $ 100,400 Charges for Services $ 6,264 $ 5,829 $ - $ -
Miscellaneous Revenue $ 922,328 $ 141,840 $ - $ -
Transfers In $ 1,333,773 $ - $ - $ -
Total Revenues $ 84,985,332 $ 92,134,356 $ 60,906,163 $ 66,034,967 Expenditures
Materials $ 17,511 $ 26,036 $ 17,503 $ 23,264
Capital Outlays $ 750 $ 675 $ - $ -
Transfers Out $ 26,272,864 $ 12,334,447 $ 6,457,600 $ 7,349,598 Total Expenditures $ 26,291,125 $ 12,361,158 $ 6,475,103 $ 7,372,862 Fund Balance $ - $ - $ - $ -
General Fund Costs $ (58,694,207) $ (79,773,197) $ (54,431,060) $ (58,662,105) Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Non-Departmental 617
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Tree Fund Non-Departmental
Budget Unit 281-90-001
Tree Fund - Non-Departmental - Tree Fund Non-Departmental Budget at a Glance
2025 Proposed Budget
Total Revenues $ 2,000
Total Expenditures $ 15,000
Fund Balance $ (13,000)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
Transfers represent transfers of monies between various funds. Tree Fund revenues are from in-lieu tree replacement fees and tree damage and removal fees. The revenues are transferred to the Street Tree Maintenance program to pay for new and replacement trees.

Proposed Budget
It is recommended that City Council approve a budget of $15,000 for the Tree Fund Non-Departmental program. This budget is unchanged from the prior year.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ (4,370) $ 1,823 $ 1,000 $ 2,000 Charges for Services $ - $ 4,810 $ - $ -
Total Revenues $ (4,370) $ 6,633 $ 1,000 $ 2,000
Expenditures
Transfers Out $ 15,000 $ 61,140 $ 15,000 $ 15,000
Total Expenditures $ 15,000 $ 61,140 $ 15,000 $ 15,000
Fund Balance $ (19,370) $ (54,507) $ (14,000) $ (13,000) General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Non-Departmental 619
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Debt Service Non-Departmental
Budget Unit 365-90-001
Public Facilities Corp - Non-Departmental - Debt Service Non-Departmental Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ -
Fund Balance $ 2,676,200
General Fund Costs $ 2,676,200
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
The Debt Service Non-Departmental Program accounts for the refinancing of debt instruments for the City’s Public Facilities Corporation.

Proposed Budget
There is no budget requested for this program.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ - $ (5,099) $ - $ -
Total Revenues $ - $ (5,099) $ - $ -
Expenditures
Total Expenditures $ - $ - $ - $ -
Fund Balance $ 2,621,000 $ 2,670,701 $ 2,677,600 $ 2,676,200 General Fund Costs $ 2,621,000 $ 2,675,800 $ 2,677,600 $ 2,676,200 Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Non-Departmental 620
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Capital Reserve Non-Departmental
Budget Unit 429-90-001
Capital Reserve - Non-Departmental - Capital Reserve Non-Departmental Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 8,247,580
Fund Balance $ (8,247,580)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
Transfers represent transfers of monies between various funds. These transfers provide subsidies and resources to the receiving fund to support operating, debt service, and capital project costs. General Fund subsidies to other funds and funding of capital projects are included in transfers.

Transfers out from the Capital Reserve vary from year to year depending on the projects selected in the Capital Improvement Program. In addition, funding sources for each project are reviewed and then allocated appropriately. AKer this review, the remaining balance of the project leK to fund is then transferred from the Capital Reserve Fund.

Proposed Budget
It is recommended that City Council approve a budget of $8,247,580 for the Capital Reserve Non-Departmental program. This represents an increase of $6,220,580 (306.9%) from the FY 2023-24 Adopted Budget.

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Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Use of Money and Property $ (409,523) $ (208,572) $ - $ - Total Revenues $ (409,523) $ (208,572) $ - $ -
Expenditures
Transfers Out $ 11,422,048 $ 800,000 $ 2,027,000 $ 8,247,580 Total Expenditures $ 11,422,048 $ 800,000 $ 2,027,000 $ 8,247,580 Fund Balance $ (1,831,571) $ 4,607,592 $ (2,027,000) $ (8,247,580) General Fund Costs $ 10,000,000 $ 5,616,164 $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Non-Departmental 622
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Facility Lease Debt Service
Budget Unit 365-90-500
Public Facilities Corp - Non-Departmental - Facility Lease Debt Service Budget at a Glance
2025 Proposed Budget
Total Revenues $ -
Total Expenditures $ 2,676,200
Fund Balance $ (2,676,200)
General Fund Costs $ -
% Funded by General Fund 0.0%
Total Staffing FTE
Program Overview
The Debt Service Program accounts for the payment of principal and interest and associated administrative costs incurred with the issuance of debt instruments for the City’s Public Facilities Corporation. The budget funds the Corporation’s annual payment of principal and interest on the City Hall/Library, Wilson/Memorial Open Space, and Library Certificates of Participation (COP) that will be paid off by the year 2030.

The majority of the borrowings occurred in early 1990 to acquire additional park real estate and expand community facilities. A breakdown of the capital acquisitions follows:

Increased 90 acres of park real estate to 190 acres, a 111% increase Increased 26,031 sq ft of recreation building space to 84,460 sq ft, a 224% increase Specific purchases included:

Blackberry Farm - $18 million, voter-approved debt
Creekside Park - $12 million, voter-approved debt
Sports Center - $8 million
Quinlan Community Center, including park real estate - $6.1 million Wilson Park and improvements - $5.6 million
Jollyman Park development - $1 million
City Hall renovation/improvements - $1.7 million
Library renovation/improvements - $1.7 million
New Library and Community Hall - $10 million
Most recently, the City added debt to fund the new Library and Community Hall in 2004.

In May 2012, the Corporation refinanced its $44 million in outstanding debt to lower the interest rate and save approximately $350,000 per year in debt payments. On September 29, 2020, the City’s 2020A Certificates of Participation (2020 COPs) were successfully sold to refund the City’s 2012 Certificates of Participation for debt service savings. The refunding generated net present value savings of approximately $3.14 million, 11.61% of refunded par, and a True Interest Cost of 0.72%. Savings to the City’s General Fund amounts to approximately $494,000 per year for the next ten years or almost $5 million in total savings.

FY 2024-25 Proposed Budget Non-Departmental 623
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Schedule of Lease Payments
Bond Year (Ending
June 1) Principal Interest Annual Lease Payment
2024 2,035,000 642,600 2,677,600
2025 2,115,000 561,200 2,676,200
2026 2,200,000 476,600 2,676,600
2027 2,285,000 388,600 2,673,600
2028 2,380,000 297,200 2,677,200
2029 2,475,000 202,000 2,677,000
2030 2,575,000 103,000 2,678,000
Total $16,065,000 $2,671,200 $18,736,200
Proposed Budget
It is recommended that City Council approve a budget of $2,676,200 for the Facility Lease Debt Service program. This represents a decrease of $1,400 (-0.1%) from the FY 2023-24 Adopted Budget.

Category 2022 Actual 2023 Actual 2024 Adopted Budget 2025 Proposed Budget Revenues
Total Revenues $ - $ - $ - $ -
Expenditures
Contract Services $ - $ 1,500 $ - $ -
Debt Service $ 2,676,000 $ 2,675,800 $ 2,677,600 $ 2,676,200 Total Expenditures $ 2,676,000 $ 2,677,300 $ 2,677,600 $ 2,676,200 Fund Balance $ (2,676,000) $ (2,677,300) $ (2,677,600) $ (2,676,200) General Fund Costs $ - $ - $ - $ -
Staffing
There is no staffing associated with this program.

FY 2024-25 Proposed Budget Non-Departmental 624
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Appendix
FY 2024-25 Proposed Budget Appendix 625
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FY 2024-25 Proposed Budget Appendix 626
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Unfunded Needs
Departments have identified the following projects as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

FY 2024-25 Proposed Budget Appendix 627
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CIP Schedule
The City’s Capital Improvement Programs (CIP) details will be included in the City's CIP book that is produced by the CIP division of the Public Works department. Additional details on these and other CIP projects can be found there.

Budgeted appropriations for CIP Preliminary Planning & Design and Capital Project Support are part of the CIP base budget. As these are not projects they were not presented to the Council at the CIP study session, but are being included here to show the total CIP budget.

FY 2024-25 Proposed Budget Appendix 628
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All Funds Forecast Schedule
General Fund Revenues
General Fund Expenditures
General Fund Fund Balance
FY 2024-25 Proposed Budget Appendix 629
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Special Revenue Fund Revenues
FY 2024-25 Proposed Budget Appendix 630
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Special Revenue Fund Expenditures
FY 2024-25 Proposed Budget Appendix 631
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Debt Service Fund Revenues
Debt Service Fund Expenditures
FY 2024-25 Proposed Budget Appendix 632
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Capital Project Fund Revenues
FY 2024-25 Proposed Budget Appendix 633
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Capital Project Fund Expenditures
FY 2024-25 Proposed Budget Appendix 634
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Enterprise Fund Revenues
Enterprise Fund Expenditures
FY 2024-25 Proposed Budget Appendix 635
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Internal Service Fund Revenues
FY 2024-25 Proposed Budget Appendix 636
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Internal Service Fund Expenditures
FY 2024-25 Proposed Budget Appendix 637
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All Funds Fund Balance
FY 2024-25 Proposed Budget Appendix 638
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Personnel Schedule
FY 2024-25 Proposed Budget Appendix 639
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FY 2024-25 Proposed Budget Appendix 640
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CIP FY 2024-2025 • 5-year plan ATTACHMENT A

CAPITAL IMPROVEMENT PROGRAMS
FISCAL YEAR 2024-2025
and 5-YEAR PLAN

NEW PROJECT NARRATIVES

LEGEND
Health and Safety Improvements
Council, Commissions and/or Community Priority
High Priorities established through City’s Master Plans or Condition Assessment Reports
Projects that are subsequent phases of existing projects; or projects in the queue that need to be activated
Projects that have secured external funding
CIP FY24-25 • 5-year plan ATTACHMENT A page 1 1195
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Bollinger Road Corridor
Traffic Analysis, Feasibility and Design
Proposed Funding $ 532,000
City Funding $ 106,400
External Funding $ 425,600
5-year Funding Total $ 4,000,000
Dept. Priority Low
Funding Source, Approved Plan GF, BTP & BCSS
Project Category Transportation
Project Type Design and Construction
Location Bollinger Road, De Anza Blvd to
Lawrence Exp.

Origin of Request Public Works, BPC
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
In December 2020, City staff initiated a safety and operational study of the Bollinger Road corridor and is a collaboration between the City of Cupertino and City of San José. The project studied Bollinger Road from De Anza Boulevard to Lawrence Expressway and identifies improvements that will enhance pedestrian, bicycle, motor-vehicle, and transit operations and safety.

Further design and analysis work is required. This includes a topographic and utilities survey of Bollinger Road, preliminary engineering, and traffic analysis. Following traffic analysis and outreach, a preferred alternative will be recommended to move forward with.

Year 1 work includes preliminary design, feasibility, public outreach, traffic analysis, and topographic surveying. Year 2 will see continuation of Year One activities and more preliminary engineering. Year 3 will encompass final preliminary engineering and preparation of final plans, specifications, and estimates.

T.B.D.

External grant funding obtained; 20% matching funds required. Improves safety and sustainable means of transportation and builds upon master plan priorities. Initial Traffic Study and preliminary designs can be initiated in this FY by PW.

Funding for analyses, public outreach, and bid-ready plans, specifications, and estimates. Construction of improvements will require additional funding.
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EVCS expansion - Service Center
Proposed Funding $ 560,000
City Funding $ 560,000
External Funding $ 0
Funding Source, Approved Plan GF, GP
Project Category Facilities
Project Type Construction
Location 10555 Mary Avenue
Dept. Priority High
Origin of Request Public Works

Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
The construction of electric vehicle charging station (EVCS) infrastructure at the Service Center is needed for the electrification of the City’s fleet in order to meet the Advanced Clean Fleet (ACF) regulation by California Air Resources Board (CARB). The scope of work follows the Silicon Valley Clean Energy (SVCE) report which identified the charging infrastructure needs to meet ACF regulation.

The SVCE systematic assessment of City fleet vehicles had the primary goals of identifying vehicle electrification opportunities, establishing an electrification timeline based on vehicle replacements and the City’s climate action goals and regulatory compliance, and determining the costs and emissions benefits of fleet electrification.

The design will be completed by the SVCE Consultant, Optony, Inc in Spring 2024. The City will need to coordinate with PG&E to obtain new electrical service which could take some time. It is currently anticipated that the project will begin construction in the latter half of 2024.

As EV infrastructure charging units are implemented, staff or contractor resources will be necessary for installation and maintenance of the units. It is difficult to determine the overall operation budget at this time. The maintenance of a Level 2 charger is estimated at $500 per station annually, and $3000 per station annually for Level 3 EVCS.

State regulations require the conversion of City fleet vehicles to electric vehicles, and the EVCS infrastructure is needed to address operations in response to those requirements.

Funding for construction of the infrastructure required for operation of the EVCS. Procurement and installation of units, ongoing operation of the facilities, as well as potential upgrades to electrical service, may require additional funding.

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McClellan Road Bridge Replacement

Proposed Funding $ 8,000,000
City Funding $ 0
External Funding $ 5,850,000
Funding Source, Approved Plan GF, GP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location McClellan Road 300’ east
of Club House Lane
Priority Medium
Origin of Request Public Works

Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
Removal and replacement of the bridge on McClellan Road near the entrance to McClellan Ranch Preserve.

The existing bridge was constructed in 1920 and is beyond its design life. It does not meet current requirements for pedestrian access and lacks the width to facilitate bicycle lanes. A reconstructed bridge will enhance pedestrian facilities.

Design and Construction will be a multi-year endeavor, requiring environmental permits and Caltrans approvals for both design and construction procurement.
$5.85M in grant funding has been secured. Approximately $2.2M in funding is still required. Priority for Safety criteria, following recommendations from inspection reports issued by Caltrans. Propose starting preliminary design in FY 24-25 to support efforts to obtain additional grant funding.

Design and construction will require approximately $8M in funding. Staff proposes to utilize the existing grant funding to initiate preliminary engineering design which will provide further opportunities to apply for grants to complete the project funding.

Construction of the project will not increase operating budget expenses.

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Photovoltaic Systems Design & Installation
Proposed Funding $ 6,300,000
City Funding $ 6,300,000
External Funding $ 0
Funding Source, Approved Plan CR, CAP
Project Category Facilities
Project Type Design and Construction
Location Various
Dept. Priority High
Origin of Request Public Works

Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
In 2023 PG&E announced a rate decrease for electricity generated by photovoltaic (PV) systems (NEM 3), but provided a window to allow grandfathering the more economically-attractive NEM 2.0 rates if interconnection applications were successfully submitted and corresponding systems operational by 2026. NEM 2.0 Interconnection Applications were successfully submitted to PG&E for five Cupertino facilities: Blackberry Farm, Civic Center, Library, Quinlan Community Center & Senior Center, and Sports Center. This project aims to design and build PV systems at all five locations. This project proposes design/build of these systems, pending design development reviews for each facility.

The City must connect the proposed photovoltaic systems to the grid by 4/15/2026 in order to take advantage of the NEM 2.0 applications, which provides 75 ñ 80% greater compensation than NEM 3 rates for electricity that is fed back into the electrical system. The savings in utility costs are projected to be $500,000 annually, and $17.8M over a 30yr lifespan.

Conceptual Design development and cost analysis: Summer 2024 Design-Build: Winter 2024 to April 2026
Installation of the PV systems is projected to save $500,000 annually in utility costs. Additional staffing will not be required for ongoing operations and maintenance.

Installation of the PV systems is projected to save $500,000 annually. The use of cleaner energy sources is a CAP goal.

CA Government code allows for streamlined sourcing of Energy Service Companies (ESCO) for design/build implementation to facilitate these types of projects. It is projected that this project will qualify for $1.9M in Inflation Reduction Act credits.

The proposed budget will enable design and construction of the systems. Inflation Reduction Act credits projected for this project are approximately $1.9M. Staff will also pursue other grant funding opportunities.

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Roadway Safety Improvements
High Friction Pavement & Speed Feedback Signage
Proposed Funding $ 3,561,800
City Funding $ 356,180
External Funding $ 3,205,620
Funding Source, Approved Plan CR/grant, GP
Project Category Transportation
Project Type Design and Construction
Location Various
Dept. Priority Low
Origin of Request Public Works
Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
High Friction pavement treatment and speed feedback signage added to seventeen locations within the City. Roadway segments include sections of: De Anza Blvd, Homestead Rd, Bollinger Rd, Wolfe Rd, McClellan Rd, Bubb Rd, Mariani Ave, Tantau Ave, Mary Ave, Blaney Ave, Rainbow Dr, Miller Ave, Stelling Rd, Valley Green Dr, and Calvert Dr.

Improves safety on roadway segments by reducing unsafe speed violations and rear end collision by implementing dynamic/variable speed warning signs at the curves along the corridor and improving pavement friction. This scope of work supports the Local Roadway Safety Plan (LRSP), which identifies transportation safety improvement needs for all ages, abilities, and modes of transportation for the purpose of reducing fatal and severe injury collisions. In July 2023, City Council accepted state funding from the Highway Safety Improvement Program (HSIP) grant for safety improvements on 17 roadway segments in the City of Cupertino.

Anticipated Project Milestones reported to CalTrans are as follows:
• Environmental Clearance Date: 12/30/2024 • CON Award Date: 03/30/2025 • Final PS&E Date: 08/30/2024 • CON Completion Date: 6/30/2025 • CON Authorization Date: 12/30/2024 • Project Close-out Date: 09/30/2025 Construction of the project will not increase operating budget expenses. $3.2M in grant funding has been secured, 10% matching funding required by the City. Priority for Safety criteria.

Funding will be applied to design and construction.

CIP FY24-25 • 5-year plan ATTACHMENT A page 6
Construction of the project will not significantly increase operating budget expenses. 1200
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Vai Avenue Outfall
Proposed Funding $ 490,000
City Funding $ 490,000
External Funding $ 0
Funding Source, Approved Plan CR/SD, GP/SDMP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location Vai Ave outfall near
Regnart Creek
Dept. Priority High
Origin of Request Public Works
Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
Investigate, design, and replace existing failing 36î corrugated metal pipe (CMP) storm drain line with new reinforced concrete pipe (RCP) or high-density polyethylene (HDPE) pipe.

In December 2023, the City was made aware of damage to this storm drain outfall. The City operates and maintains the storm drain facilities throughout Cupertino. The storm drain pipe in question has corroded, undermined the creek bank, and needs to be replaced before further erosion and property damage occurs.

Summer 2024 - Investigate the extent of the dilapidated facilities.

Fall/Winter 2024 ñ Design replacement facilities and acquire necessary permits.

Spring/Summer 2025 ñ Replace facilities.

No ongoing operational impacts are expected.

Replacement of the pipe is necessary to ensure proper operation to protect public and private property and safety.

The proposed budget will enable design, construction, and environmental permitting of the project. Storm Drain funds (210) will be used if available.

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CAPITAL IMPROVEMENT PROGRAMS - FISCAL YEAR 2024/25 ▪ 5 YEAR PLAN Title Approved
Plan
Funding
Type
City Funding External Funding Total Est. Budget FY24-25 Proposed City Funding
Remaining Funds
(2/15/24)
Completion
Date
Project Description Project Justification Prioritization Bollinger Road Corridor BCSS CR,
Grant
$106,400 $425,600 $532,000 $106,400 NA 18 months In December 2020, City staff initiated a safety and operational study of the Bollinger
Road corridor and is a collaboration
between the City of Cupertino and City of
San José. The project studied Bollinger Road
from De Anza Boulevard to Lawrence
Expressway and identifies improvements
that will enhance pedestrian, bicycle, motorvehicle, and transit operations and safety.

Further design and analysis work is required.

This includes a topographic and utilities
survey of Bollinger Road, preliminary
engineering, and traffic analysis. Following
traffic analysis and outreach, a preferred
alternative will be
recommended to move forward with.

Funding for analyses, public outreach,
preliminary design, and cost estimates.

Design and Construction of improvements
will require additional funding.

External grant funding obtained; 20%
matching funds required. Improves safety
and sustainable means of transportation and
builds upon master plan priorities. Initial
Traffic Study and preliminary designs can be
initiated in this FY by PW.

Electric Vehicle Charging Station
(EVCS) expansion - Service Center
CAP CR $560,000 $560,000 $560,000 NA 1 year The construction of electric vehicle charging station (EVCS) infrastructure at the Service
Center is needed for the electrification of
the City’s fleet in order to meet the
Advanced Clean Fleet (ACF) regulation by
California Air Resources Board (CARB). The
scope of work follows the Silicon Valley
Clean Energy (SVCE) report which identified
the charging infrastructure needs to meet
ACF regulation.

The SVCE systematic assessment of City fleet
vehicles had the primary goals of identifying
vehicle electrification opportunities,
establishing an electrification timeline based
on vehicle replacements and the City’s
climate action goals and regulatory
compliance, and determining the costs and
emissions benefits of fleet electrification.

Funding for construction of the
infrastructure required for operation of the
EVCS. Procurement and installation of units,
ongoing operation of the facilities, as well as
potential upgrades to electrical service, may
require additional funding.

State regulations require the conversion of
City fleet vehicles to electric vehicles, and
the EVCS infrastructure is needed to address
operations in response to those
requirements.

McClellan Road Bridge
Replacement
GP Grants $0 $5,850,000 $8,000,000 $0 NA TBD Removal and replacement of the bridge on McClellan Road near the entrance to
McClellan Ranch Preserve.

The existing bridge was constructed in 1920
and is beyond its design life. It does not
meet current requirements for pedestrian
access and lacks the width to facilitate
bicycle lanes. A reconstructed bridge will
enhance pedestrian facilities.

Funding: Design and construction will
require approximately $8M in funding. Staff
proposes to utilize the existing grant funding
to initiate preliminary engineering design
which will provide further opportunities to
apply for grants to complete the project
funding.
$5.85M in grant funding has been secured.

Approximately $2.2M in funding is still
required. Priority for Safety criteria,
following recommendations from inspection
reports issued by Caltrans. Propose starting
preliminary design in FY 24-25 to support
efforts to obtain additional grant funding.

PROPOSED PROJECTS
3/12/2024

ATTACHMENT B

ATTACHMENT B
page 1 of 13

Page 1 of 8 ends

Cupertino City CouncilMay 21, 2024

Cupertino City Council
May 21, 2024