Cupertino City Council
July 16, 2024

WHEREAS, in each subsequent year, FEMA requires an annual evaluation report be created to describe PPI implementation within the fiscal year. The annual report must be shared with a community’s governing body in order to continue receiving CRS credit for the PPI activity; and
WHEREAS, on July 19, 2022, the City Council of the City of Cupertino adopted Resolution No. 22-088 accepting the Annual Evaluation Report for FY22 (Year 1), the first annual evaluation report of the 2021 PPI; and WHEREAS, on July 18, 2023, the City Council of the City of Cupertino adopted Resolution No. 23-090 accepting the Annual Evaluation Report for FY23 (Year 2), the second annual evaluation report of the 2021 PPI; and WHEREAS, in 2024, the City of Cupertino, along with other communities in Santa Clara County, worked with the Santa Clara Valley Water District to create the Annual Evaluation Report for FY24 (Year 3), the third annual evaluation report of the 2021 PPI.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the Annual Evaluation Report for FY24 (Year 3) of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 16
th day of July, 2024, by the following vote:

Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Sheila Mohan, Mayor
City of Cupertino
________________________
Date
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Resolution No. 24-XXX

ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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MEMORANDUM
FC 14 (01-25-23)
TO: Rick L. Callender, Esq.

Chief Executive Officer
FROM: Marta M. Lugo
Acting Chief of
External Affairs
SUBJECT: FY24 Annual Evaluation Report
(Year 3: July 2023 – June 2024) for the
2021 Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: June 21, 2024
Valley Water continues to participate in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program. The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:

1. Reduce flood damage to insurable property,

2. Strengthen and support the insurance aspects of the NFIP, and

3. Encourage a comprehensive approach to floodplain management.

Background
Valley Water began participating in the CRS program as a “fictitious community” in 1998. Since Valley Water is not a land-use agency, it is not considered an NFIP community and does not technically qualify to participate in the CRS program. This designation is unique; in fact, Valley Water is the only fictitious CRS community in the nation.

Valley Water's participation as a fictitious community allows it to document qualifying flood risk reduction activities it performs throughout Santa Clara County (county). CRS credits Valley Water earns for activities within those communities are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.

For many of our communities, Valley Water’s CRS credits serve as a baseline. Between Valley Water’s baseline and the CRS community’s credit, NFIP flood insurance policyholders receive an average 15% discount. The average NFIP flood policy premium in Santa Clara County is approximately $1,000, meaning that CRS participating communities save their flood insurance holders about $150 to $200 per year by documenting the flood risk reduction activities it performs. Participation in the CRS program generates an annual savings of approximately $1.8M for NFIP policyholders in Santa Clara County.

The Santa Clara County Multi-Jurisdictional Program for Public Information FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013.

The PPI encourages CRS participating communities to work with local stakeholders to design a program for community outreach on flood risk reduction that best fits local needs.

Valley Water led the development of the first Multi-Jurisdictional PPI, which was adopted in 2015 (2015 PPI). This countywide collaboration outreach program standardizes our flood risk and loss reduction outreach messaging while increasing communities’ CRS points.

Attachment B
~ Valley Water
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Rick L. Callender, Esq. 2 June 21, 2024
Program for Public Information Requirements
Participating communities must update the PPI every five years to maintain CRS credit. Valley Water continued its role as the lead agency in developing the subsequent 2021 Santa Clara County MultiJurisdictional PPI (2021 PPI). On April 27, 2021, the Valley Water Board of Directors adopted the 2021 PPI; the other CRS participating communities' governing bodies adopted the 2021 PPI soon thereafter.

In addition to updating the PPI every five years, FEMA requires an Annual Evaluation Report on PPI efforts and requires the communities to share the annual report with their governing bodies. Attached is our submittal of the Annual Evaluation Report for Fiscal Year 24 (Year 3). Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY24.

The objectives of participating in the 2021 PPI continue to reduce flood risks and earn valuable CRS credit points by continually assessing and enhancing the effectiveness of the flood-preparedness messaging to Santa Clara County. Valley Water’s CRS Program staff, the CRS Users Group, and the 2021 PPI Committee will continue their work efforts through FY25.

Please direct questions about the PPI Annual Evaluation Report to Kristen Yasukawa, Manager, Office of Civic Engagement at (408) 630-2876.
___________________________
Deputy Administrative Officer acting for
Rachael Gibson
Chief of External Affairs
External Affairs Division
Attachment: Annual Evaluation Report for FY24 (Year 3) for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) cc: R. Gibson, M. Lugo, K. Yasukawa, A. Fonseca, CRS File, Egnyte electronic filing system ML:af
W:\External Affairs\Office of Civic Engagement\CRS Program\62041023 Community Rating System (CRS)\CRS\PPI\PPI Annual Evaluation Reports\2021 PPI\2021 PPI Year 2 (FY23)\07-03-23 Memo to CEO from Acting CEA_Final.docx 671
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Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY24 Annual Evaluation Report
(Year 3: July 2023 to June 2024)
June 2024
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities

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I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021 PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organization and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

For CRS credit, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee. Non-CRS communities are also required to provide an external stakeholder.

An important benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Campbell and City of Monte Sereno), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues. For both the Santa Clara County CRS Users Group and the 2021 PPI Committee, the PPI is one of the most impactful activities of the CRS program.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of April 30, 2023, the total savings for Santa Clara County residents from CRS discounts is approximately $1.5 million.
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Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water initiated and facilitated the effort to develop the first Multi-Jurisdictional PPI so that all Santa Clara County CRS communities could work together and benefit from this activity.

Non-CRS communities were also invited to participate in the development of the PPI. This work effort resulted in the 2015 Multi-Jurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020. Following Valley Water’s lead, the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, the PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI are still relevant and adjust the PPI, if needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee was required to update the 2015 PPI. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI updated process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI. 674
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II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020. Due to COVID-19, discussions were postponed; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for COVID-19-related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they are flood-ready.

The below listed is Table 3 in the 2021 PPI: CRS Priority Messages Topic
Number Topic message Public Message(Select one message per topic) TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan TOPIC #8 Download disaster apps • Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed.

This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities will earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/—points for PPI efforts.

I
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Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation.

Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed. ● Provide recommendations for new projects not previously identified. ● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY24 Annual Evaluation Report (Year 3 of the 2021 PPI).
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Table 2 below shows how each community expects to share the FY24 Annual Evaluation Report with its governing body.

Table 2. How the 2021 PPI FY24 Annual Evaluation Report, Year 3 will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY24
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY24, Year 3 will be shared with the Community’s Governing Body).

2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county.

An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.
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ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY24 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared-filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed the importance of ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation. When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY24
Attachment 2 of this annual evaluation report includes the complete list of outreach/flood response projects. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the third year, FY24 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY24. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330; we anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY24.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified the outreach/flood response projects for each community. The implementation of these projects is reflected in the ‘FY24 (Year 3) of the 2021 PPI Project Accomplishments’ column of Attachment 2.

FY24 Annual Flood Awareness Campaign
Valley Water's FY24 Flood Awareness Campaign (Attachment 3 for more details) theme was "Get Flood Ready.

You Live In a Flood Zone.” Valley Water's outreach employed digital geo-targeting technologies to reach businesses and residents in the flood zone. The campaign sought to drive awareness of flood risk, encourage residents to sign up for emergency alerts, and know where to find sandbags. Our materials emphasized our efforts to reduce the risk of flooding by working on capital improvement projects and showcasing our crews' work before, during, and after a storm emergency to keep the community safe from flooding. The overarching message was that we are ready and ask everyone to take steps to be flood-ready.

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CRS Communities Outreach/Flood Response Projects
Other Community Engagement Efforts
October officially kicked off the flood season. CRS staff regularly met with the California Department of Water Resources and state-wide partner agencies (communities and local, state, and federal agencies) to discuss the flood season, including sharing information about flood risk and how to prepare, and the 12th Annual California Flood Preparedness Week (CFPW). On September 26, 2023, Valley Water’s Board passed a resolution declaring October 21-28, 2023, as CFPW in Santa Clara County. Valley Water set-up a “Get Flood Ready” display in our Headquarters’ lobby. The resolution and display encourage residents and businesses to “Get Flood Ready” by preparing for the flood season.

Valley Water CRS staff provided materials for the Office of Communications’ Flood Preparedness 2023 Press Conference held on October 25, 2023 (https://www.youtube.com/watch?v=g5CbaVSWIuw). The Flood Preparedness Press Conference marked the launch of Valley Water’s 2023 flood campaign and coincided with California Flood Preparedness Week (CFPW).

Valley Water, the County of Santa Clara, and the City of San Jose are preparing for a strong El Niño and the possibility of extreme winter storms. Watch the news conference to learn about the National Weather Service's winter outlook forecast and an outline of our joint flood emergency preparedness efforts.

Valley Water CEO, staff, and then Chair John Varela, Valley Water Board of Directors; Brian Garcia, Warning Coordination Meteorologist, National Weather Service SF Bay Area/Monterey; Supervisor Sylvia Arenas, Santa Clara County Board of Supervisors, District 1, and Councilmember Domingo Candelas, San Jose City Council, District 8 were in attendance.

The event was live-streamed on Valley Water’s Facebook page. Valley Water staff showcased our Stream Maintenance Program heavy equipment and set up a sandbagging demo booth and an emergency kit table similar to the one displayed in Valley Water’s headquarters lobby at the onset of CFPW and remains throughout the flood season.
“Get Flood Ready” HQ lobby table display with sample contents encouraging visitors and staff to create a three-day emergency kit.

In November 2023, Valley Water presented and hosted a booth on flood preparedness at the Community Emergency Response Team (CERT) City of San José District 5 Emergency Preparedness Event at the Mayfair Community Center in San José. Attendees included the San José Fire Department, the American Red Cross, the San José Neighborhood Watch Program, CERT volunteers, and members of the public. 679
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In November, Valley Water, along with other emergency preparedness organizations, presented flood preparedness tips at the Mayfair Community Center in San José.

In December 2023, the Organization for Latino Affairs (OLA) provided Valley Water’s emergency starter kits, English and Spanish flood preparedness information, and giveaways to approximately 500 attendees at the Santa Visits Alviso Foundation event in San José.

In February 2024, Valley Water partnered with Sacred Heart Community Service to provide free emergency starter kits and multilingual educational materials to distribute at events to help residents “Get Flood Ready!” In addition, Valley Water hosted a booth with “Get Flood Ready!” materials at the Silicon Valley Bicycle Coalition’s King Tide Ride Event 2024 held on February 10, 2024, at Riverwalk Park in San Jose.

Valley Water provides “Get Flood Ready!” materials and tips at Silicon Valley Bicycle Coalition’s King Tide Ride event in the Alviso community in north San José.

In April 2024, Valley Water participated in two emergency preparedness events to share the “Get Flood Ready” message. Staff hosted a booth at the Eggstravaganza Family Event organized by the Strong Neighborhood Initiative Program Mayfair Neighborhood Advisory Council in San Jose, which had more than 350 attendees. Valley 680
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Water also participated in an educational workshop with 40 attendees at The Links, Incorporated “Emergency Preparedness: Safety Now, Peace Later” event at the African American Community Service Agency in San Jose.

Valley Water provided flood-preparedness materials at the Eggstravaganza Family Event in San Jose.

Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in year-round classroom lessons. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from October 2023 − April 2024.

Flood-Focused Programs
Education Outreach offers two lessons focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade, and Watershed Maps for second and third grades.

The results of the Flood-Focused Programs delivered are as follows:
• 82 lessons
• 2,142 students
• 82 educators
Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging are as follows:
• 241 events
• 8,021 students
• 343 educators
• 2,211 members of the public in Santa Clara County
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Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY24 (from September 2023 – May 2024), Valley Water and the communities’ staff hosted 25 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:
1) 2023 Santos Family 17th Annual Car Show, Alviso, CA – 9/2/23 2) Silicon Valley Fall Festival (Day n Night Festival), Cupertino, CA – 9/9/23 3) Mountain View Art & Wine Festival – 9/9 – 9/10/23
4) Viva Calle, San Jose, CA – 9/10/23
5) Picnic by the Lake Multicultural Festival and Resource Fair, San Jose, CA – 9/20/23 6) County Parks La Fuente Celebration, San Jose, CA – 9/23/23 7) Children’s Moon Festival. San Jose, CA – 9/30/23
8) Assembly Member Ash Kalra’s Veggie Fest, San Jose, CA – 10/7/23 9) Supervisor Lee’s Day on the Bay, Alviso, CA – 10/14/23 10) Bay Area Diwali Festival of Lights, Cupertino, CA – 10/14/23 11) Pumpkins in the Park, San Jose, CA – 10/14/3
12) Shoreline 40th Anniversary Event, Mountain View, CA – 10/15/23 13) Teatro Vision Dia de Los Muertos Matinee, San Jose, CA – 10/20/23 14) South Asian Cultural Association of Sunnyvale’s Diwali Festival – 10/21/23 15) Morgan Hill Kidz Fest and Safe Trick or Treat – 10/28/23 16) City of Morgan Hill Fourth Saturday Downtown Event – 10/28/23 17) D8 Family Fall Festival, San Jose, CA – 10/28/23
18) Santa Visits Alviso – 12/9/23
19) Vietnamese American Roundtable Lunar New Year, San Jose, CA – 2/3/24 20) VMC Foundation Women’s Leadership & Policy Summit, San Jose, CA – 3/23/24 21) AAUW Wildflower Run, Morgan Hill, CA – 3/24/24
22) Cupertino Earth and Arbor Day Festival – 4/20/24
23) Emergency Preparedness Workshop, San Jose, CA – 4/27/24 24) Tech Interactive Tech Challenge, San Jose, CA – 4/28/24 25) Berryessa Art Festival, San Jose, CA – 5/11/24
Speakers Bureau Program
In FY24, Valley Water's ‘Let’s Talk Water Speakers Bureau Program’ reached the 22 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY24 presentations that included flood preparedness information are listed below.
1) June 2, 2023 – Rotary Club of Saratoga luncheon (FY23) 2) June 12, 2023 – Almaden Valley Community Association meeting (FY23) 3) June 22, 2023 – Gilroy Sons in Retirement meeting (FY23) 4) July 11, 2023 – Morgan Hill Kiwanis Club meeting
5) July 19, 2023 – Rotary Club of Morgan Hill meeting
6) July 25, 2023 – After Hours Rotary Club of Gilroy meeting 7) August 3, 2023 – Evergreen Community Roundtable
8) October 4, 2023 – Almaden Senior Association meeting 682
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Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY24 Annual Evaluation Report (Year 3: July 2023 to June 2024) 11 of 12
9) November 16, 2023 – San Jose Sons in Retirement meeting 10) November 29, 2023 – Rocketship School Parents meeting 11) December 1, 2023 – Leadership Sunnyvale meeting
12) December 7, 2023 – Palo Alto Kiwanis Club meeting
13) January 8, 2024 – Berryessa Citizen Advisory Committee 14) January 26, 2024 – Valley Water Next Gen Career Pathways 15) February 4, 2024 – Unitarian Fellowship of Los Gatos 16) February 9, 2024 – The Forum
17) February 28, 2024 – Lions Club of Willow Glenn meeting 18) March 4, 2024 – Leadership Morgan Hill meeting
19) March 12, 2024 – Oak Grove Neighborhood Association meeting 20) March 19, 2024 – Santa Clara City Libraries
21) April 4, 2024 – Valley Water 101 Academy
22) April 18, 2024 – Kaiser Permanente Physicians
V. 2024 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY24 Santa Clara County CRS Users Group/PPI Committee meetings were held on March 26, 2024 and May 29, 2024. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments 4-8).

As required by CRS, the objective of the March and May 2024 meetings was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026.

VI. FUTURE MESSAGING – Other New Initiatives
The PPI Committee identified several opportunities to expand on existing initiatives and initiate new ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., Executive Council of Homeowners [ECHO]).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready. This will be incorporated into the flood preparedness outreach starting every fall. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continued use of social media for messaging. Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly 683
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Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY24 Annual Evaluation Report (Year 3: July 2023 to June 2024) 12 of 12
standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee will continue to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee will continue to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY24. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and identify how to deliver these messages effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY25. ________________________________________________________________________________________ Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA as part of 2023 Annual Recertification/5-year Verification Package, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee

2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY24 Outreach Project Accomplishments

3. Valley Water's FY24 Flood Awareness Campaign

4. March 26, 2024, Santa Clara County CRS Users Group Meeting Agenda

5. March 26, 2024, Santa Clara County CRS Users Group Meeting Attendance Sheet

6. March 26, 2024, Santa Clara County CRS Users Group Meeting Notes

7. May 29, 2024, Santa Clara County CRS Users Group Meeting Agenda

8. May 29, 2024, Santa Clara County CRS Users Group Meeting Attendance Sheet

9. May 29, 2024, Santa Clara County CRS Users Group Meeting Notes ----
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ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large
(CAL)
- Multilingual
Communities
- Groups with
Special Evacuation
Needs
- New Residents,
Visitors and
Tourists
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high groundVVW
c
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager before you build
Educate our community on flood
protection and preparedness measures
(VW OP #01) Multi-language Countywide Mailer
(CWM) to every postal address in Santa Clara County
(Topics 1-5 and 7, 8)
Valley Water
Communications
Each late
October or
November
All Santa Clara
County CRS
CommunitiesC
Valley Water’s Countywide Mailer (CWM) ‘Flooding
can happen. Anytime. Anywhere. Get Flood Ready’
was mailed countywide from November 17 through
December 5, 2023, to 755,210 addresses. The CWM
included an update on Valley Water's flood
protection projects, stream maintenance, and storm
preparation efforts. The mailer also included a
multilingual section outlining the 9 CRS flood tips:
know your flood risk, get flood insurance ahead of
time, develop an emergency plan and kit, protect
your home from flood threats, keep creeks clean and
flowing, sign up for emergency alerts (AlertSCC and
the American Red Cross Disaster Emergency App),
build responsibly in floodplains, and avoid
floodwaters - understanding shallow flooding: Turn
Around Don’t Drown®.
https://s3.us-west-1.amazonaws.com/valleywate
r.org.us-west-1/s3fs-public/2023%20Countywide
Mailer.pdf
All Santa Clara communities support and promote
Valley Water’s outreach projects.
(VW OP #02) Distributes a soft copy of our Flood
Safety Tips brochure for all SCC CRS communities’ use
(print hard copies to distribute at events and/or post
of flood preparedness webpages) (Topics 1-9)
Valley Water
Communications
Annually,
November/
December
All Santa Clara
County CRS
Communities
‘Get Flood Ready. You Live in a Flood Zone’
multilingual postcards that included the nine CRS
topics and supporting messages, and links to various
flood readiness/preparedness webpages, were
3 A stakeholder can be any agency, organization, or person (other than the community itself) that supports the message. Stakeholders can be: an insurance company that publishes a brochures on flood insurance, even if it is set out at City Hall; a local newspaper that publishes a flood or hurricane season supplement each year; FEMA, if, for example, a FEMA brochure is used as an informational material; schools that implement outreach activities; a local newspaper; a neighborhood or civic association that sponsors and hosts a presentation by a community employee; a utility company that includes pertinent articles in its monthly bills; or presentations made by state or FEMA staff at a Risk Map meeting. 2 Each September, all deliverables need to be reported to Valley Water for tracking purposes. 1 Message Topics: Outreach Projects (OP): Topic 1 – Know your flood hazard; Topic 2 – Insure your property for your flood hazard; Topic 3 – Protect people from the flood hazard; Topic 4 – Protect your property from the hazard; Topic 5 – Build responsibly; Topic 6 – Protect natural floodplain functions; Topic 7 – Develop a Family Emergency Plan; Topic 8 – Download disaster Apps; Topic 9 – Understand shallow flooding risks – “Don’t drive through standing water.” Flood Response Preparations (FRP): What to Do Before, During and After a Flood/Storm 1 ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
produced and distributed to 49,806 properties in the
FEMA SFHA in October 2023.

Additionally, Valley Water’s floodplain mailer
featured QR codes, a magnet with important flood
safety websites, a detachable emergency phone list,
photos of our most recent flood protection projects,
a slideshow of our storm management efforts, which
include operating an EOC, filling sandbags,
monitoring stream levels, and removing blockages, A
QR code led to a video showcasing our stream
maintenance work to prevent flooding.
https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkp
A trifold ‘You Live in a Flood Zone– Get Flood Ready.

Do You Know What to Do Before, During, and After a
Flood?’ was mailed in January 2024.

In mid-October 2023, Valley Water’s 2023-2024
Flood Awareness Outreach Partner Social Media
Toolkit, 'Get Flood Ready', was available for
download to all partnering agencies, including CRS
communities. The toolkit provided digital and social
media banners and animations featuring the
campaign’s calls to action: Get flood ready, know
your risk, sign up for emergency alerts, and find
sandbags. The toolkit included multilingual graphics
showcasing the 9 CRS tips and offered the
opportunity to request co-branded bill inserts and
banners.

The toolkit includes the following items which
contained messages for all nine flood awareness tips
(PPI CRS message topics) for all Santa Clara County
communities to use:
● Get Flood Ready
● Know your risk
● Sign up for emergency alerts
● Find sandbags
● Flood zone cards and banners
● Multilingual Flood Ready tips
2 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Cupertino distributes copies of Valley Water’s Flood
Safety Tips at various fairs/events (i.e., Earth Day
Festival) and provides additional copies for the public on display at City Hall. Cupertino also has a direct
link to Valley Water’s annual mailer and Flood Ready
webpage on the City’s “Floodplain Management”
webpage.

Los Altos distributes brochures available at City Hall, library, and community center. They are also
distributed at community events (emergency
training, wine stroll, etc.).

Morgan Hill hosted ‘National Night Out’ on
August 1, 2023. Flood preparedness information
(Valley Water floodplain mailer, red ‘Get Flood
Ready’ which includes an emergency supply list, tote
bags, etc.) were distributed and general Flood Facts
were posted for the public’s information. Morgan Hill
also held other events (Leadership Morgan Hill in
February 2023 and Public Works Week in May 2023)
where flood prepared information was shared.

Valley Water’s flood safety brochures were also
available at City Hall.

Mountain View promotes and distributes Valley
Water’s Flood Safety Tips and emergency kits at fairs
(i.e., Earth Day Celebration, Community Summer
Kick-Off Event). Valley Water’s flood safety brochures
are available at city hall.

Palo Alto promotes and distributes Valley Water’s
Flood Safety Tip and emergency kits at fairs (i.e.,
Earth Day Festival) and provides as an informational
item on Utility Inserts sent every year. Valley Water’s flood safety brochures are available at city hall.

The City of Santa Clara has hard copy brochures
available at city hall and central library. They are
distributed at the yearly art & wine festivals as well. 3 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities support and promote
Valley Water’s outreach projects.
(CUP OP #03) Flood notice in the local newsletter,
“The Cupertino Scene” (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino changed the frequency of the local
newsletter from monthly to quarterly. Therefore, the
annual flood preparation article was published in the
September 2023 issue of “The Cupertino Scene”.
(LA OP #04) Two (2) newspapers ads, in the Los Altos
Town Crier (Topics 1-5)
City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on
10/4/23 and on 10/11/23 in the Los Altos Town Crier.
(LAH OP #05) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out town-wide
and is also available online on the town’s website
(Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(LAH OP #06) The town distributes various flood
preparedness and safety materials at events, including
Valley Water’s annual floodplain mailer and
promotional item (e.g., emergency starter kits, Get
Flood Ready Emergency Supply Checklist tote bags,
etc.), FEMA flood insurance information, ReadySCC,
and American Red Cross Flood apps, AlertSCC,
sandbag guidelines, flood protection project-specific
notices, FEMA NFIP materials, and preparedness
activity/coloring books, etc.) to the public
Town of Los Altos
Hills
Annually,
spring and late
summer
N/A Town of Los Altos Hills: No update available -
non-CRS participating community.
(MIL OP #07) “Flood Public Advisory” brochure to
community at large (Topics 1-6)
City of Milpitas Each December
to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2024, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #08) Sends a citywMide “Flood Report”
brochure (Topics 1-9)
City of Morgan
Hill
Annually, close
to or during
the start of the
rainy season
N/A The City of Morgan Hill will mail out the citywide
“2024 Flood Report” in July/August 2024.
(MV OP #09) Sends “The View” citywide newsletter,
Winter version, includes information on flood risk,
flood safety, and the importance of buying flood
insurance (Topics 1-9)
City of Mountain
View
Fall newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2023 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics 1-9)
4 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MV OP #10) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood
insurance (Topics 9)
City of Mountain
View
Between July -
September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City
utility customer in Winter 2023/2024.
(PA OP #11) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities insert) to all residents and businesses in the City, along with their utility bills
(Topics 1-9)
City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?” fliers to all residents and businesses along with their utility bills in September 2023. The social media ad
campaign (i.e. Facebook, Instagram, Nextdoor) was
also included in the utility bills that went out in
September 2023.
(PA OP #12) Sends out utility announcement, “Anytime
it can rain, it can flood. Don’t get caught off-guard”
(Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an
informational announcement on utility bills went out
in December 2023. Effective FY23, the City’s Public
Works Department shifted from the March/April
time frame of this announcement, to December each
year.
(PA OP #13) The city distributes various flood
preparedness and safety documents, including FEMA
NFIP materials for public/policyholders
City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during Earth
Day Event on 4/20/24, and also makes
dinformational materials available in our HQ lobby.
(SC OP #14) Mails out a citywide newsletter for
residents and businesses called “Inside Santa Clara”
(Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: For the flood 2023 season, in-lieu of the newsletter, a Flood Ready email was sent out to
residents in 12/12/23, as well as a Utility BIll Insert on flood information in Spring 2024. The next
newsletter is projected to be in Fall 2024.

Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
communities Flood Protection Resources
webpage
______________________
These website projects are credited under
Activity 350 – Flood Protection
Information, element c). Flood protection
website (WEB),
not credited under Activity 330
(VW OP #15) Flood Ready webpage: Flood & Safety,
Flood Protection Resources, includes floodplain and
countywide mailers
https://www.valleywater.org/bfloodready
Valley Water Year Round All Santa Clara
County CRS
Communiohties
Valley Water’s flood protection resources landing
page includes the most current version of the annual
floodplain mailer ‘Get Flood Ready. You Live in a
Flood Zone. Know your flood risk. Sign up for alerts.

Get Sandbags’ (dated 9/23)
https://online.flipbuilder.com/tkap/qkwt/; and
CWM “‘Flooding can happen. Anytime. Anywhere.

Get Flood Ready’ (dated 10/23)
https://s3.us-west-1.amazonaws.com/valley
water.org.us-west-1/s3fs-public/2023%20Co
untywideMailer.pdf,; and
5 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Note: To receive any WEB credit, the
community’s website must meet the
following criteria:

The community must check the website’s
links at least monthly, and fix those that
are no longer accurate. At least annually,
the community must review the content to
ensure that it is still current and pertinent
“You Live in a Flood Zone, Make Sure You Are Ready.

Do You Know What to Do Before, During, and After a
Flood?”’ trifold (dated 12/23)
https://s3.us-west-1.amazonaws.com/valleywater.or
g.us-west-1/s3fs-public/2023%20flood%20mailer.pdf
; and
‘Get Flood Ready. You Live in a Flood Zone’
multilingual postcards (dated 09/23) Download
postcard
Cupertino’s “Floodplain Management” webpage has
a link that redirects to Valley Water’s Flood Ready
landing page.

Gilroy’s “Flood Management” and “Emergency
Preparedness” web pages link to Valley Water’s
Flood ready landing page.

Los Altos’ “Floodplain Management Information”
web page links to Valley Water’s Flood Ready web
page.

Morgan Hill’s “Floodplain Management” landing
page redirects to Valley Water’s Flood Ready landing
page.

Mountain View’s “Flood Protection and Insurance
Information” webpage links to Valley Water’s Flood
Ready web page.

Palo Alto’s “Flood Information and Winter Storm
Preparedness” webpage redirects to Valley Water’s
Flood Ready landing page.

City of Santa Clara’s “Flood Protection Information”
web page redirected to Valley Water’s Flood Ready
page.
6 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.
(ALL OP #16) All communities’ website flood
protection resources webpage includes language that
contains the three additional PPI priority messages
noted below:

7. Develop an emergency plan

8. Download disaster apps

9. Understand shallow flooding risks––don’t
drive through standing water
All Santa Clara
County
Communities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages,
as well as the 3 additional messages identified in the
2021 PPI (page 45). Reminders to verify required
language/links was on all communities websites was
discussed at both the 3/26/24 and 5/29/24 CRS
Users Group/PPI Meetings.

Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s annual mailer which includes
the CRS 9 topics.

Gilroy’s “Emergency Preparedness”' webpage
redirects to Valley Water’s Flood Ready landing page,
‘9 Essential Tips to Get Flood Ready.’ Our Emergency
Preparedness page also includes topics 7, 8, and 9.

Morgan Hill’s “Flood Information, Floodplain
Management” webpage currently includes a link to
the “2023 Flood Report” that includes the CRS 9
topics. The link will be updated when the “2024
Flood Report” version is available in July/August
2024.

Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
annual mailer which includes the CRS 9 topics.

Palo Alto’s utility insert includes all three additional PPI priority messages, and the Flood Information and
Winter Storm Preparedness website has a link to the
utility insert which shows the three additional PPI.

City of Santa Clara’s “Flood Protection Information”
web page includes resources for preparedness.
7 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SCC OP #17) Hosts a “Storm and Flood Information
and Resources” webpage available for all residents in
the county, includes re-directing to
www.floodsmart.gov
https://www.sccgov.org/sites/opa/Pages/storm.aspx
Santa Clara County
Office of Public
Affairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #18) Hosts a “Flood Safety Information”
webpage, includes re-directing to
www.valleywater.org/floodready
https://cpd.sccgov.org/flood-safety-information
Santa Clara County
Consumer
Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #19) Hosts a “Be a Prepared Community
Member” webpage that includes emergency
preparedness information
https://emergencymanagement.sccgov.org/be-prepar
ed-community-member
Santa Clara County
Office of
Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #20) Hosts a “People with Access and
Functional Needs (AFN)” webpage
https://emergencymanagement.sccgov.org/people-ac
cess-and-functional-needs-afn
Santa Clara County
Office of
Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(CUP OP#21) Hosts a “Citizen Preparedness” webpage
that includes emergency preparedness information,
includes re-directing to Valley Water’s
www.valleywater.org/floodready webpage
https://www.cupertino.org/residents/community-serv
ices-programs/emergency-services/citizen-preparedne
ss
City of Cupertino
Office of
Emergency
Services
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “Floodplain
Management” webpage:
https://www.cupertino.org/our-city/departments/pu
blic-works/permitting-development-services/floodpl
ain-management
(GIL OP #22) The city hosts an “Emergency
Preparedness” webpage Emergency Preparedness |
Gilroy, CA - Official Website (cityofgilroy.org) (listed in Appendix B)
City of Gilroy
Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link that
redirects to Valley Water’s Flood Ready landing page,
the National Weather Service webpage, Ready.gov,
FloodSmart.gov, and the City’s Flood Management
webpage. The Emergency Preparedness webpage is
reviewed once a month and updated as needed.
(LA OP #23) The city’s Public Works Department hosts
a ‘Flood Zone Information’ webpage on its website
(listed in Appendix B)
https://www.losaltosca.gov/publicworks/page/flood-z
one-information
City of Los Altos
Public Works
Department
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:
https://www.losaltosca.gov/publicworks/page/flood
plain-management-information
(LAH OP #24) The town hosts a “Flood Information”
webpage on the town’s website. This webpage
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
8 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
includes information on the PPI nine topics, including
a supporting message. The webpage redirects to the
following key resource websites:
www.valleywater.org/floodready,
www.floodsmart.org, www.ready.gov, and
www.weather.gov
(LG OP #25) The town’s website encourages residents
and businesses to purchase flood insurance and
redirects visitors to www.floodsmart.gov
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
(MIL OP #26) The city’s’ website has a “Flood
Information” webpage that contains information on
several of the PPI message topics; the webpage also
redirects to Valley Water, FEMA, NOAA,
www.floodsmart.gov, www.Ready.gov, and USGS
webpages
The city’s website also has a “Important Flood Hazard
Information” webpage that contains information on
several of the PPI message topics; the webpage also
redirects to Valley Water, FEMA, NOAA,
www.floodsmart.gov (listed in Appendix B)
https://www.ci.milpitas.ca.gov/milpitas/departments/
engineering/flood-information/
City of Milpitas
Engineering
Department
Year Round N/A Milpitas: On-going.

Link:
https://www.milpitas.gov/280/Flood-Information
(.MH OP #27) The city’s website has a “Flood
Information, Floodplain Management” webpage that
contains city’s flooding information which redirects to their Floodplain Management page and includes a link
to the city’s latest annual “Flood Report.” The
webpage redirects Valley Water’s flood ready webpage
and also contains FEMA flood information
http://www.morgan-hill.ca.gov/747/Flood-Informatio
n
Floodplain Management | City of Morgan Hill, CA -
Official Website
City of Morgan Hill
Engineering Land
Development
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage will be updated to include a
link to the “2024 Flood Report” brochure which is
estimated to be available in July/August 2024.
9 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MH OP #28) The city’s website has an “Emergency
Preparedness’ webpage (listed in Appendix B)
http://www.morgan-hill.ca.gov/133/Emergency-Prepa
redness
City of Morgan Hill
Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.

The Emergency Preparedness landing page promotes
“Do 1 Thing” a 12-month program with a goal of
assisting the community to be better prepared for
emergencies and disasters. This information was also
included in the “Weekly 411.”
(MV OP #29) Hosts a “Flood Protection and Insurance
Information” webpage on its website (listed in
Appendix B)
www.mountainview.gov/depts/pw/flood_protection.a
sp
City of Mountain
View Public Works
Department
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resources
for preparedness and links to Valley Water’s
Floodplain Mailer.
(PA OP #30) Hosts a “Floodplain Management”
webpage (listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/storm
water/floodzones.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevant
information regarding flood plain management
topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage
www.cityofpaloalto.org/storms; flood_safe_11-16.cdr
(cityofpaloalto.org)
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” which
has links to the “Flood Safety Tips” flier under
‘Before the Storm Additional Information.’
(PA OP #32) Hosts a ‘Creek Monitor’ webpage (listed in
Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/creek
_monitor/default.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminent
danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter
Storm Preparedness” web page which contains useful
information for flood readiness (listed in Appendix B)
https://www.cityofpaloalto.org/services/public_safety
/flood_information_winter_storms/default.asp
City of Palo Alto
Office of
Emergency
Services
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has useful
information on flood preparedness for before storm,
during storm and after storm.
(SJ OP #34) The city’s webpages includes a “Flood
Hazard Zones” webpage which includes information of
flood preparedness
https://www.sanjoseca.gov/your-government/depart
ments/public-works/development-services/floodplainmanagement City of San Jose
Public Works,
Development
Services
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:
https://www.sanjoseca.gov/your-government/depar
tments-offices/public-works/development-services/fl
ood-hazard-zone
10 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SC OP #35) The city’s “Flood Protection Information”
webpage contains valuable information on flood
related topics
https://www.santaclaraca.gov/our-city/departments-g
-z/public-works/engineering/flood-protection (also
listed in Appendix B)
City of Santa Clara Year Round N/A Santa Clara: Website is updated and maintains flood topic information
(SAR OP #36) The city’s website encourages
residents/businesses to purchase flood insurance and
redirects visitors to www.floodsmart.gov
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SAR OP #37) The city has a “Staying Safe, Winter
Storms” webpage. They have also linked the city’s
Winter Storms webpage to Valley Water’s Flood Ready
webpage
https://www.saratoga.ca.us/218/Winter-Storms
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #38) The city has a “Flood Protection”
webpage Sunnyvale, CA - Flood Protection (listed in
Appendix B)
City of Sunnyvale Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

Topics 1-9 and supporting messages
Flood Awareness Media Campaign, including social media
Educate our community on flood
protection and preparedness measures
(VW OP #39) Conducts a flood awareness media
campaign, reaching the community at large, including
our multilingual community. Many of the Santa Clara
County CRS Communities recognize Valley Water’s
Flood Awareness Campaign and link it on their
community’s flood information web page and redirect
to Valley Water’s Flood Ready webpage (Topics 1-9)
Campaign features social media videos and postings
on various platforms
(i.e., Facebook, Twitter, Instagram, Nextdoor, etc.),
digital banners, newspaper advertorials, radio ads,
billboards, utility bill inserts for communities to use, communities redirect to ValleyWater.org/FloodReady
and television/mobile ads targeting residents who live
in flood-prone areas and multilingual ethnic
communities
Valley Water
Communications
Annually, for
the duration of
the rainy
season,
typically from
November to
April
All Santa Clara
County CRS
Communities
Valley Water's FY24 Flood Awareness Campaign
theme was "Get Flood Ready. You Live in a Flood
Zone.” Valley Water's outreach employed digital
geo-targeting technologies to reach businesses and
residents in the flood zone. The campaign sought to
drive awareness of flood risk, encourage residents
to sign up for emergency alerts, and know where to
find sandbags. Our materials emphasized our
efforts to reduce the risk of flooding by working on
capital improvement projects and showcasing our
crews' work before, during, and after a storm
emergency to keep the community safe from
flooding. The overarching message was that we are
ready and ask everyone to take steps to be
flood-ready.

An educational paid advertising campaign
supplemented Valley Water's community outreach
effort. Polling results from the prior winter
campaign supported the advertising campaign,
helping to understand target audiences and their
awareness levels and explore what educational
messages and images most appealed to them.
11 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
The Flood Awareness Campaign lasted six months,
from October 2023 to March 2024, and cost
$336,000. Valley Water’s FY24 Annual Flood
Awareness Campaign cemented the shift to a digital
geo-targeted campaign supplemented by four
direct multilingual mailings to approximately 49,806
homes and businesses in or near a high-risk flood
area, as designated by the FEMA Special Flood
Hazard Area (SFHA).

See Attachment 3 of the FY24 Annual Evaluation
Report for flood awareness campaign and post
campaign survey details.

Los Altos included an insert provided by Valley Water
to all residents and businesses via a refuse collection bill insert in November 2022 (non-residential) and
January 2023 (residential).

Morgan Hill’s flood preparedness outreach efforts for
FY24 are listed below:
● August 1, 2023 - Hosted ‘National Night Out.’
Flood preparedness information (Valley Water
floodplain mailer, red ‘Get Flood Ready’ which
includes an emergency supply list, tote bags,
etc.) were distributed and general Flood Facts
were posted for the public’s information.
● August 25, 2023 - Included Emergency
Preparedness resources and tips in its Weekly
411.
● September 2023 - Announced in its Weekly 411
that September was Emergency Preparedness
Month. City’s Office of Emergency Services also
held an Emergency Preparedness Presentation
on September 20, 2023 at the City’s Centennial
Recreation Senior Center.
● October 2023 - Starting in July 2023, began
participating in the ongoing statewide agency
coordination calls that led up to California Flood
Preparedness Week held during the week of
October 21-28, 2023.
12 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities support and promote
Valley Water’s outreach projects
(VW OP #40) As part of the flood awareness campaign,
a ‘Get Flood Ready, Social Media and Web Resources
Guide’ is provided to all cities/county in Santa Clara
County for their use as part of their outreach efforts
Valley Water Upon the
completion of
the annual
FPM
All Santa Clara
County CRS
Communities
Valley Water also deployed a small-scale
multilingual social media campaign with the slogan
"Get Flood Ready’ on social media and web
platforms. The campaign launched in winter 2023,
starting with the season's first rains, and continued
through March 2024.

A key strategy for the paid flood awareness campaign
was incorporating the 2021 Program for Public
Information (PPI) 6 priority topics and the three
additional outreach topics, including messages
supporting the nine topics, in Valley Water ads. Staff
crafted messages derived from Valley Water's annual
FPM to residents in the SFHA.

The ‘Get Flood Ready’ Partner Toolkit
(https://conta.cc/46LwBzd) includes ‘Multilingual
Flood Ready Tips’ for communities to share the 9 key
multilingual flood preparedness tips on social media
or post individually as a multilingual slideshow.

Download CRS tips
See Attachment 3 of the FY24 Annual Evaluation
Report for flood awareness campaign and post
campaign survey details.

Los Altos has included links to the flood awareness
campaign web resources in electronic newsletters
during the 2022/2023 flood season and on the city’s
website.

Morgan Hill’s Public Information utilizes Valley
Water’s Get Flood Ready social media and resources
as they deem applicable on any given period.

Mountain View’s “Flood Protection and Insurance
Information” webpage has links to Valley Water’s Get
Flood Ready webpage.
13 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Palo Alto has Valley Water’s Flood Awareness
Campaign linked on the City’s Flood Information and
Winter Storm Preparedness website.

Santa Clara has Valley Water’s Flood Awareness
Campaign linked on the City’s Public Works,
Engineering, Flood Protection Information landing
page on their website.

All Santa Clara communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.
(SCC OP #41) Shares Valley Water’s digital social media resource links during the flood season. The “Floods
Follow Fires. Are you Ready?” and “Got Sandbags”
messages redirect to Valley Water’s website.

Messages are used on social media, short form
newsletter, short form email, web, and Nextdoor
Santa Clara County
Office of
Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(CUP OP #42) Recognizes the robust social media
campaign led by Valley Water and has linked the city’s
main flood preparation webpage to Valley Water’s
Flood Ready webpage
City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link that
redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready webpage
City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link to
Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s
Flood Awareness Campaign and has linked the town’s
main flood webpage to Valley Water’s Flood Ready
webpage
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
(LG OP #45) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the Town’s main
flood webpage to Valley Water’s Flood Ready webpage
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
(MV OP #46) The city does a social media notification
about storm preparation for winter storms ahead of
time. The notification directs residents to their “Flood Protection and Insurance Information” webpage. The
city has also linked the city’s webpage to Valley
Water’s Flood Ready webpage
City of Mountain
View
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events during
the winter. Posts included information on
preparation, forecasts for rain events and real time
updates on current flooding.
14 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SC FRP #47) City publishes social media posts, on
Facebook, Twitter, and other platforms, focused on
safety.

The city has prepared a pre-flood plan (FRP) for public information projects that will be implemented before,
during, and after a storm/flood, as well as identifying who is responsible for posting these messages, what
type of events they apply to, what social media
platforms to post to and how often
City of Santa Clara
Office of
Emergency
Services
During the
storm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division
(SJ OP #48) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage. Keeps Valley Water’s floodplain mailer static
location at City Hall for residents to pick-up and is also distributed at various events throughout the year
City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Ready
webpage. The City recognizes and supports Valley
Water’s Flood Awareness Campaign.
(SAR OP #49) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready webpage
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SAR OP #50) The city does a social media notification
about storm preparation for winter storms ahead of
time
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #51) The city actively posts flood safety and
preparedness messaging through social media
platforms (i.e., Facebook and Twitter)
City of Sunnyvale
Environmental
Services
During the
rainy season
(October –
March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to prevent
clogging.

Topics 1-9 and supporting messages
Community Events – Distribute flood preparedness materials to the community
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and cities
Flood Protection Resources pages and
improve Valley Water’s Flood Campaign
results
Residents less stress during emergencies
and better prepared before a flood event
(VW OP #52) Copies of Valley Water’s multilanguage
floodplain mailer is made available to all Santa Clara
County CRS Communities to disseminate at various
events, including keeping the mailer static in lobby
areas for visitors to pick-up. Valley Water attends
various communities’ events/fairs throughout the
county and disseminates flood readiness materials,
including various FEMA flood-related publications and
Valley Water flood ready materials (Topics 1– 9)
Valley Water Annually,
September -
May
All Santa Clara
County CRS
Communities
The below table reflects the quantities
requested/sent by/to the agency. FPM estimated
delivery date December 2023, Postcard and Trifold
estimated delivery date January 2024.

Community Floodplain
Mailer
Postcard /
Trifold
City of Los Altos 50 100 / 20
Town of Los Altos Hills 25 150 /20
City of Los Gatos 25 25/20
City of Milpitas 50 25/20
City of Morgan Hill 150 150/150
City of Mountain View 25 25/20
City of Cupertino 50 50/20
VW CRS Program 150 300/50
City of Palo Alto 100 25/20
City of Sunnyvale 25 25/20
All other cities/county
(6 ct. )
25 25/25
15 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
The FPM is posted on our website
https://online.flipbuilder.com/tkap/qkwt/
Valley Water’s 2023-2024 Flood Awareness Outreach
Partner Toolkit (https://conta.cc/46LwBzd) was
made available for download to all partnering
agencies and includes access to our FPM:

In mid-October 2023, Valley Water’s 2023-2024
Flood Awareness Outreach Partner Social Media
Toolkit, 'Get Flood Ready', was available for
download to all partnering agencies, including CRS
communities. The toolkit provided digital and social
media banners and animations featuring the
campaign’s calls to action: Get flood ready, know
your risk, sign up for emergency alerts, and find
sandbags. The toolkit included multilingual graphics
showcasing the 9 CRS tips and offered the
opportunity to request co-branded bill inserts and
banners.

Cupertino distributes copies of Valley Water’s
Floodplain Mailer at various fairs/events and
provides additional copies for the public on display at City Hall.

Los Altos distributes copies of the Valley Water’s
Floodplain Mailer and postcards at City Hall and
Community Center buildings.

Mountain View distributes copies of Valley Water’s
Floodplain Mailer and postcards at City Hall and
during tabling events such as Earth Day and Summer
Kick-Off.

Palo Alto distributes Valley Water’s multi-language
floodplain mailer during fairs during Earth Day event
and Palo Alto’s Open House every year.

Santa Clara: Fliers and additional information are
currently at city hall and public library.
16 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities support and promote
Valley Water’s outreach projects.
(CUP OP #53) Distributes flood readiness outreach
materials at various events/ facilities
City of Cupertino Year Round, as
needed
N/A Cupertino distributes copies of Valley Water’s
Floodplain Mailer and other promotional items
provided by Valley Water at various fairs/events and
provides additional copies of the mailer for the
public on display at City Hall.
(GIL OP #54) Participates in two fair/events: Gilroy
Garlic Festival (GF) and city’s Public Works Week
Community Open House (PWWCOH)
City of Gilroy End of July (GF)
Typically, in
May
(PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the
shooting at this festival in July 2019, the City has
postponed this event indefinitely), so no materials
were distributed at this event. However, on August
1, 2023, the City hosted National Night Out where
flood readiness materials were distributed.

Materials were also distributed during the PWWCOH
on May 22, 2024.
(LAH OP #55) Hosts two events - Earth Day (ED) and
the Town Picnic (TP)
Town of Los Altos
Hills
Annually,
Spring (ED) and
late Summer
(TP)
N/A Town of Los Altos Hills: No update available -
non-CRS participating community
(MIL OP #56) Distributes FEMA flood-related
publications at various events
City of Milpitas Year Round N/A Milpitas: Ongoing. Distributing flood ready kits and information on “Earth Day” which is on
April 22, 2024.
(MV OP #57) The city participates Mountain View Art
& Wine Festival (MVA&WF) and Thursday Night Live
(TNL) and distributes flood preparedness information
City of Mountain
View
Each
September
(MVA&WF)
Months of
June/July (TNL)
Valley Water Mountain View attends various events such as Earth Day, Summer Kick-Off, and Public Works Week and
distributes flood readiness fliers and handouts
during these events.
(PA OP #58) Staff hosts a flood readiness table at city’s annual Earth Day (ED) event and at the city Municipal
Corporation Open House (MCOH). Upon request, the
city also participates in other fairs and promotes flood readiness, including Creekwise mailer/brochure
City of Palo Alto Each April (ED)
and July
(MCOH)
Can vary
depending on
requests made
to City to
support fairs
Palo Alto hosted a flood readiness table at the Earth
Day Event on 4/20/24 and will host a table at the City
Municipal Corporation Open House which will be
held on 7/15/24 (FY25).
(SJ OP #59) Staff hosts and participates in the ‘Building Permits and Home Safety Open House.’ The city’s also
hosts ‘Pumpkins in the Park’ event which Valley Water
staff participates in and promotes flood preparedness
City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on
5/2/24. The City also hosted “Pumpkins in the Park”
on 10/14/23. Valley Water hosted an information
17 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
booth and distributed flood preparedness
information on flood safety and emergency
preparedness materials, including Valley Water’s
annual floodplain mailer.
(SC OP #60) City hosts a flood readiness table at the
Art & Wine Festival. Valley Water also sponsors a table at the festival promoting flood preparedness and
distributes various flood readiness materials to the
community
City of Santa Clara Each
September
N/A Santa Clara: Flood readiness table was set-up at Arts & Wine Festival September 2023. Flood promotional
packets and fliers provided by Valley Water were
distributed to visitors.

Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
Less damage due to the floods; improve
sandbag distribution
Fewer accidents and rescues
(SUN OP #61) City has permanent “Road May Flood”
street signs in areas of the City prone to flooding and promotes the “Flood Zone Look Up” featured on the
city’s website
City of Sunnyvale Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of the “Flood Zone Lookup.”
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager before you build
Increase in inquiries on retrofitting
measures. Decrease the number of
repairs and elevations without permits.

Increase number of repairs with permits
Ensure people who are interested in
protecting their property from flooding
are getting the help they need
Keep families safe
(CUP OP #62) The city offers Flood Protection
Assistance, Property Protection Advice. Staff provides
in-person flood risk consultation at the front counter
and/or site visits when requested
City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of FEMA-related requests.
(MIL OP # 63) The city offers Flood Protection
Assistance, Property Protection Advice and provides
in-person flood risk consultation at the front counter
City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMA-related requests.
(SC OP #64) The city offers Flood Protection
Assistance, Property Protection Advice
City of Santa Clara Year Round N/A Santa Clara: On-going per requests to the city Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in creeks Cleaner streams and fewer dumping
violations
Fewer debris blockages during high-flow
events
Drainage inspectors report fewer calls
and a decrease in the amount of trash
removed
(VW OP #65) “Do Not Dump”/illegal dumping message
is sent each year to all Santa Clara County residents in Valley Water’s CWM and FPM
Valley Water
Communications
Each late
October or
November
(CWM)
Each
November/
December
(FPM)
All Santa Clara
County CRS
Communities
Valley Water’s FY24 FPM included the 'Do Not
Dump/Illegal to Dump' (Topic 7, page 5) messaging.

Additionally, Valley Water’s website ‘Get Flood Ready
Essential Tips’ landing page contains ‘Keep debris
and trash out of our streams,’ and the, dump, or
drain anything in creeks’ under the ‘Flood Safety
Advice: Before a Flood’ section., and our ‘Report
Creek Blockages and local street flooding’ promotes
the do not dump/illegal dumping message.
18 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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I -
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
https://www.valleywater.org/flooding-safety/flood-r
eady
https://www.valleywater.org/flooding-safety/flood-r
eady/flood-safety-advice
https://www.valleywater.org/flooding-safety/flood-r
eady/report-creek-blockages-local-flooding
Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 53 sites; 1,209
Volunteers; 61.06 distance cleaned (miles); 23,456
weight of trash collected (rounded up to the nearest
pound); 3,614 weight of recyclables collected
(rounded up to the nearest pound); and
National River Cleanup Day (NRCD) on May 18, 2024
(Preliminary Results: 43 sites; 690 Volunteers; 66.22
distance cleaned (miles); 16,481 weight of trash
collected (rounded up to the nearest pound); 773
weight of recyclables collected (rounded up to the
nearest pound)
https://cleanacreek.org/past-results-2/
Several Santa Clara communities participate in these
clean-up events.

Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s Floodplain Mailer. The City
also includes the “Do Not Dump” messaging in The
Cupertino Scene’s annual flood preparedness article.

Morgan Hill includes this message in their annual
Flood Report. The report is posted on the City’s
“Floodplain Management” landing page.

Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
Floodplain Mailer and notes who to call in the city to
report illegal dumping.
19 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Palo Alto has Valley Water’s CWM and FPM linked on
the City’s Flood Information and Winter Storm
Preparedness website.

All Santa Clara communities support and promote
Valley Water’s outreach projects.
(VW OP #66) “Do Not Dump” signs placed by
waterways/channels
Valley Water O&M Year Round N/A Valley Water’s Operations & Maintenance continues its practice of placing ‘Do Not Dump’ signs on
waterways/ channels.

All Santa Clara communities support and promote
Valley Water’s outreach projects.
(VW OP #67) Lists Pollution Hotline number in all
Project Notices
Valley Water
Communications
Year Round N/A Valley Water’s project notices lists the pollution hotline number.

All Santa Clara communities support and promote
Valley Water’s outreach projects.
(SCC OP #68) Storm Drain Stenciling/Medallion
Program
Santa Clara County Year Round All Santa Clara
County CRS
Communities
Mountain View installs Stenciling/Medallion on all
catch basins and inlets in the public right of way.

Palo Alto installs Storm Drain Stenciling/Medallion
on all public right of way catch basin and inlets.

City of Santa Clara: Medallion installed on public
catch basins/inlets.

Santa Clara County: No update available - non-CRS
participating community.
(SUN OP #69) The city’s “Horizon” newsletter, includes
Do Not Dump messaging
City of Sunnyvale Annually, fall N/A Sunnyvale: The City still produces the Horizon newsletter and includes a “Do Not Dump” message.

It was published in fall 2023.
20 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(ALL OP #70) Developments that are modifying or
constructing new catch basins/storm drains/inlets are
required, per the below-noted permits, to stencil the
“No Dumping! Flows to Bay.” In addition, some of
these cities require all bid documents for capital
projects which are modifying or constructing new
catch basins, and require the contractors to install the same stencil. The program is also highlighted on cities’ websites.
▪ South County municipalities are subject to the
statewide “Phase II” NPDES Permit
▪ North County municipalities are subject to the SF
Bay Municipal Regional Stormwater NPDES Permit
All
Add Headings
(Format >
Paragraph styles)
and they will
appear in your
table of contents.

Year Round N/A Valley Water mark’s each inlet with a “No Dumping! Flows to Bay” message on Valley Water properties.

Cupertino requires all storm drain inlets to include a
medallion with “NO DUMPING - FLOWS TO
CREEK/BAY” for development projects.

Gilroy requires all new storm inlets and catch basins
to include a stencil or medallion with no dumping,
flows to creek/waterway language for development
projects.

Morgan Hill requires all storm drain inlets and catch
basins within the project area of development
applications to be stenciled with prohibitive language
(such as: “NO DUMPING – DRAINS TO CREEK”)
and/or graphical icons to discourage illegal dumping.

Mountain View requires all storm drain inlets to
include a medallion with “NO DUMPING - FLOWS TO
CREEK/BAY” for development projects.

Palo Alto requires all storm drain inlets to include a
medallion with “NO DUMPING-FLOWS TO
CREEK/BAY” for development projects.

City of Santa Clara provides and installs “No Dumping
Flows to Bay” medallions near each catch basin for
any new storm drain inlets constructed as part of a
project per the City specifications
(CUP OP #71) The city’s annual flood notice in the local newsletter, ‘The Cupertino Scene,’ contains dumping is
illegal messaging and how to report
City of Cupertino Annually,
October
-November
N/A Cupertino includes the “Do Not Dump” messaging in
The Cupertino Scene’s annual flood preparedness
article.
(CUP OP #72) Participates in clean-up events: the
annual National River Clean-up Day (NRCD) and
Coastal Clean-Up Day (CCD). They coordinate with
Valley Water on both these clean-up efforts. The city
also participates in Valley Water’s Adopt-a-Creek
Program
City of Cupertino Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Cupertino participated in Coastal Clean-Up Day on
9/23/23 and National River Clean-Up Day on
5/18/24.

The City no longer participates in Valley Water’s
Adopt-a-Creek Program.
21 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(LAH OP #73) The town participates in annual clean-up
events: National River Clean-up Day (each May) and
Coastal Clean-up Day (each September) and
coordinates volunteers. They coordinate with Valley
Water on both these clean-up efforts. The town also
participates in Valley Water’s Adopt-a-Creek Program
Town of Los Altos
Hills
Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Town of Los Altos Hills: No update available -
non-CRS participating community.
(MIL OP #74) “Flood Public Advisory” brochure
contains dumping is illegal messaging and how to
report
City of Milpitas Annually from
December to
January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2024, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MIL OP #75) Participates in annual clean-up events:

National River Clean-up Day (NRCD) and Coastal
Clean-Up Day (CCD). They coordinate with Valley
Water on both these clean-up efforts. The city also
participates in Valley Water’s Adopt-a-Creek Program
City of Milpitas Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Milpitas: CCD held as an in-person event on
September 22, 2023. NRCD was held or
May 18, 2024 with one cleanup location.
(MH OP #76) “Flood Report” contains message on
keeping debris and trash out of streams – Do Not
Dump messaging
City of Morgan Hill Annually, close
to or during
the start of the
rainy season
N/A Morgan Hill’s “2024 Flood Report” brochure will
contain the message “It’s illegal to dump debris and
trash into our creeks.”
(PA OP #77) “Are You Ready for Winter Storms?”
utilities insert contains the Do Not Dump and report
illegal dumping messages
City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal Messages on City’s utility insert that was sent out in
October 2023.
(PA OP #78) Utility bill insert includes a ‘Utility
Announcement on Flood Safety Tips,’ including Protect
natural floodplains - keep rain gutters and drainage
channels free of debris
City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep rain gutters and creeks free of debris messages on
flood safety tips sent as Utility Announcement and
the flier sent as an attachment on utility bills every
year.
(PA OP #79) Participates in annual clean-up events:

National River Clean-up Day (NRCD) and Coastal
Clean-Up Day (CCD). They coordinate with Valley
Water on both these clean-up efforts. Additionally, the city participates in Valley Water’s Adopt-a-Creek
Program
City of Palo Alto Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Palo Alto participates every year during National
River Clean-up Day on Matadero and Adobe Creek.

Palo Alto also participates in the multi-jurisdictional effort on creek clean-up of San Francisquito Creek.
(PA OP #80) Clean-ups of trash booms located in
Matadero Creek and Adobe Creek are done annually
on an as-needed basis. The city also assesses its hot
spots and cleans up the local drainage system on an
ongoing basis and part of its operations and
maintenance
City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash
booms on Matadero Creek and Adobe Creek, assess
hot spots and clean ups on an ongoing basis on the
entire City’s storm drain network system.
22 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SUN OP #81) “Horizon” newsletter includes a “Know
How to Be FloodSafe” article that promotes the Do
Not Dump message
City of Sunnyvale Each October,
Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe”
message in the fall Horizon. It was published in fall
2023.

Residents and
Businesses in the
Special Flood Hazard
Area (SFHA)
- Low Lying Areas,
Along Rivers and
Creeks
- Coastal Communities
at Risk for Sea Level
Rise/Tsunamis
- Repetitive Loss (RL)
Areas
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Residents/businesses in the SFHA are
aware they’re in the SFHA and prepare
before floods
Increase in number of flood insurance
policies in the SFHAs and RLAs in the
county in general
Prospective buyers understand flood risks
Increase number of elevation certificates
on file, and structures repaired with
permits; decrease the number of
repetitive loss increase homes
Increase in the number of flood insurance
policies with contents coverage
(VW OP #82) Multi-language floodplain mailer (FPM)
to all residents and businesses within the SFHA in
Santa Clara County (Topics 1– 9)
Valley Water Each
November/
December
All Annual Floodplain Mailer (FPM) - Valley Water’s
multi-language (English, Spanish, Chinese, and
Vietnamese) annual FPM “Get Flood Ready. You Live
In A Flood Zone” (dated 09/23) mailed on December
2023 to approximately 49,806 homes and businesses
in or near a high-risk flood area, as designated by the FEMA Special Flood Hazard Area (SFHA)..
https://online.flipbuilder.com/tkap/qkwt/
The FPM featured QR codes, a magnet with
important flood safety websites, a detachable
emergency phone list, photos of our most recent
flood protection projects, a slideshow of our storm
management efforts, which include operating an
EOC, filling sandbags, monitoring stream levels, and
removing blockages, A QR code led to a video
showcasing our stream maintenance work to prevent
flooding.
https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkp
Hard copies of the FPM’s (quantities noted below, as
requested by the communities), postcards and
trifolds were also mailed to each city/County in
approximately January 2024 and the FPM was mailed
in approximately November/December 2023
Community Floodplain
Mailer
Postcard /
Trifold
City of Los
Altos
50 100 / 20
Town of Los
Altos Hills
25 150 /20
City of Los
Gatos
25 25/20
City of Milpitas 50 25/20
City of Morgan
Hill
150 150/150
City of
Mountain View
25 25/20
City of
Cupertino
50 50/20
VW CRS
Program
150 300/50
23 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
City of Palo
Alto
100 25/20
City of
Sunnyvale
25 25/20
All other
cities/county
(6 ct. )
25 25/25
The FPM, postcards, and trifolds posted on Valley
Water’s website ‘Flood Ready’ landing page:
https://www.valleywater.org/flooding-safety/flood-r
eady
Valley Water’s FPM was distributed throughout the
county various events through the flood season, and
we kept copies in our HQ lobby area.

The City of Los Also posted Valley Water’s FPM on
our flood protection website and we kept copies in
the city hall lobby.

The City of Cupertino posted Valley Water’s FPM on
our flood protection website and we kept copies in
the City Hall lobby.

All Santa Clara communities support and promote
Valley Water’s outreach projects.
(CUP OP #83) Flood notice in the local newsletter, The
Cupertino Scene, which reaches residents and
businesses in the SFHA (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino published the annual flood preparation
article in the September 2023 issue of “The
Cupertino Scene”.
(LA OP #84) Letter, along with a “Are You Prepared for
a Flood in Your Neighborhood?” brochure to property
owners in the SFHA (Topics 1-8)
City of Los Altos Annually, each
fall
N/A Los Altos mailed letters to all SFHA property owners in October 2023.
(LAH OP #85) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out town-wide
and is also available online on the town’s website
(Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(MIL OP #86) “Flood Public Advisory” brochure to
residents and businesses within SFHA (Topics 1-6)
City of Milpitas Each December
or January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2024, and will be sent out within
the fiscal year going forward. This was sent out in
24 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #87) Sends a citywide “Flood Report”
brochure, including to those in the SFHA (Topics 1-9)
City of Morgan Hill Annually, close
to or during
the start of the
rainy season
N/A Morgan Hill’s “2024 Flood Report” brochure is
anticipated to be mailed out in July/August 2024.
(MV OP #88) Sends “The View” citywide newsletter,
Winter version, includes information on flood risk,
flood safety, and the importance of buying flood
insurance (Topics 1-9)
City of Mountain
View
Fall newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2023 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics
1-9)
(MV OP #89) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood
insurance (Topics 9)
City of Mountain
View
Between July -
September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City
utility customer in December 2022.
(PA OP #90) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities mailer) to all residents and businesses in the city, including to those in the SFHA, along with their utility bills (Topics 1-9)
City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms?” flier as utility inserts was sent out in
September 2023.
(PA OP #91) Sends out utility announcement, “Anytime
it can rain, it can flood. Don’t get caught off-guard”
(Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility
announcement in December 2023.
(SC OP #92) Mails out a citywide, including all
addresses in the SFHA, newsletter for residents and
businesses called “Inside Santa Clara” (Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: An additional Flood Preparedness email was sent out 12/13/23, with a utility bill insert
mailed to residents in Spring of 2024.
(SUN OP #93) Sends two (2) mailers and one (1)
“Horizon” newsletter article “Know How to Be Flood
Safe” that promotes flood safety and flood
preparedness messaging targeted to all residents and
businesses within the SFHA (Topics 2 and 4)
City of Sunnyvale Each fall
around
October
N/A Sunnyvale: The City still sends out mailers to targeted residents and a flood safe newsletter article. The
mailers were sent October 2023.
(SUN OP #94) Sends mailer to all those in the SFHA
(Topics 1-4, and 7)
City of Sunnyvale Each October N/A Sunnyvale: The City still sends out these mailers. The mailers were sent October 2023.

Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Increase in number of flood insurance
policies in the SFHAs, RLAs, and in the
county in general
Prospective buyers understand flood risks
(SCC OP #95) Sends letters to the properties in the
unincorporated section in the areas of the county’s
mapped repetitive loss areas
Santa Clara CountyAnnually, each
fall
N/A Santa Clara County: No update available - non-CRS
participating community.
25 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Message 2C – There is a 30-day waiting period for the policy to take place Increase in the number of flood insurance
policies with contents coverage
(CUP OP #96) Continues to send a letter to former
repetitive loss properties
City of Cupertino Annually,
mid-year
N/A Cupertino continues to send out an annual letter to former repetitive loss properties.
(MH OP #97) Sends a notice to repetitive loss (RL)
areas as required by FEMA
City of Morgan Hill Annually, each
summer
N/A Morgan Hill will send letters to properties in the
City’s mapped repetitive loss areas in June 2024.
(PA OP #98) Sends letters to the properties in the city’s mapped repetitive loss areas, highlighting flood safety tips
City of Palo Alto Annually,
typically
August -
September
N/A Palo Alto sent letters to properties in the City’s
mapped repetitive loss areas, highlighting flood
safety tips in August 2023.
(SJ OP #99) Sends letters to the properties in the city’s mapped repetitive loss areas
City of San Jose Annually, each
typically
between
September -
December
N/A San Jose sent letters to general repetitive loss
property areas in March 2024.
26 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Messengers to Other
Target Audiences
(Organizations &
Businesses Serving
the Community)
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Educate our community on flood
protection and preparedness measures by
working and coordinating with groups
who serve as messengers, to people who
are at risk of flooding, as they provide
their respective business service
(VW OP #100) Administers a “Let’s Talk Water”
Speakers Bureau Program that customizes
presentations to update groups on specific issues,
provide updates on Valley Water projects, including
flood protection projects and to educate residents on
existing flood risks as well as provide resources and
tips to be flood ready.
https://www.valleywater.org/learning-center/lets-talkwater-speakers-bureau Valley Water
Communications
Unit
On a
project-specific
basis or as
requested
Could vary from
year-to-year
Kiwanis
Rotary Clubs
Homeowners
and
Neighborhood
Associations
Forum Groups
Association of
Realtors
In FY24, Valley Water's ‘Let’s Talk Water Speakers
Bureau Program’ reached the 22 organizations listed
below. All general presentations mention flood
protection and the need to ‘Get Flood Ready’
regardless of the county’s drought status. They also
include links to Valley Water’s ‘Flood Ready’
information and resources webpage
(ValleyWater.org/floodready), the hotline to call to
report obstructions in creeks, and flood
preparedness collateral available for all in-person
events.

Valley Water’s Speakers Bureau Program can
customize presentations to update community
groups on water-specific issues and provide updates
on projects in their area. The FY24 presentations that
included flood preparedness information are listed
below

1. June 2, 2023 – Rotary Club of Saratoga
luncheon (FY23)

2. June 12, 2023 – Almaden Valley
Community Association meeting (FY23)

3. June 22, 2023 – Gilroy Sons in
Retirement meeting (FY23)

4. July 11, 2023 – Morgan Hill Kiwanis
Club meeting

5. July 19, 2023 – Rotary Club of Morgan
Hill meeting

6. July 25, 2023 – After Hours Rotary Club
of Gilroy meeting

7. August 3, 2023 – Evergreen Community
Roundtable

8. October 4, 2023 – Almaden Senior
Association meeting

9. November 16, 2023 – San Jose Sons in
Retirement meeting

10. November 29, 2023 – Rocketship
School Parents meeting
27 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”

11. December 1, 2023 – Leadership
Sunnyvale meeting

12. December 7, 2023 – Palo Alto Kiwanis
Club meeting

13. anuary 8, 2024 – Berryessa Citizen
Advisory Committee

14. January 26, 2024 – Valley Water Next
Gen Career Pathways

15. February 4, 2024 – Unitarian Fellowship
of Los Gatos

16. February 9, 2024 – The Forum

17. February 28, 2024 – Lions Club of
Willow Glenn meeting

18. March 4, 2024 – Leadership Morgan
Hill meeting

19. March 12, 2024 – Oak Grove
Neighborhood Association meeting

20. March 19, 2024 – Santa Clara City
Libraries

21. April 4, 2024 – Valley Water 101
Academy

22. April 18, 2024 – Kaiser Permanente
Physicians
All Santa Clara communities support and promote
Valley Water’s outreach projects.
(VW OP #101) Participates in booth duty support at
various events and fairs throughout the county,
including Valley Water Capital project meetings or
other events, as requested by various organizations
Valley Water
Office of
Government
Relations
Annually.

During the
flood season
(starting in
September –
May)
All Santa Clara
County CRS
Communities
Valley Water staff made a concerted effort to
actively participate in community events, including
community festivals and emergency preparedness
affairs, particularly in communities and
neighborhoods in or near flood zones. In FY24
(from September 2023 – May 2024), Valley Water
and the communities’ staff hosted 25 booths and
distributed flood preparedness information on
flood safety and emergency preparedness
materials, including Valley Water’s annual FPM.

Those events are listed below:
28 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
1) 2023 Santos Family 17th Annual Car Show,
Alviso, CA – 9/2/23
2) Silicon Valley Fall Festival (Day n Night
Festival), Cupertino, CA – 9/9/23
3) Mountain View Art & Wine Festival – 9/9 –
9/10/23
4) Viva Calle, San Jose, CA – 9/10/23
5) Picnic by the Lake Multicultural Festival and
Resource Fair, San Jose, CA – 9/20/23
6) County Parks La Fuente Celebration, San
Jose, CA – 9/23/23
7) Children’s Moon Festival. San Jose, CA –
9/30/23
8) Assembly Member Ash Kalra’s Veggie Fest,
San Jose, CA – 10/7/23
9) Supervisor Lee’s Day on the Bay, Alviso, CA –
10/14/23
10) Bay Area Diwali Festival of Lights, Cupertino,
CA – 10/14/23
11) Pumpkins in the Park, San Jose, CA – 10/14/3
12) Shoreline 40
th Anniversary Event, Mountain
View, CA – 10/15/23
13) Teatro Vision Dia de Los Muertos Matinee,
San Jose, CA – 10/20/23
14) South Asian Cultural Association of
Sunnyvale’s Diwali Festival – 10/21/23
15) Morgan Hill Kidz Fest and Safe Trick or Treat –
10/28/23
16) City of Morgan Hill Fourth Saturday
Downtown Event – 10/28/23
17) D8 Family Fall Festival, San Jose, CA –
10/28/23
18) Santa Visits Alviso – 12/9/23
19) Vietnamese American Roundtable Lunar New
Year, San Jose, CA – 2/3/24
20) VMC Foundation Women’s Leadership &
Policy Summit, San Jose, CA – 3/23/24
21) AAUW Wildflower Run, Morgan Hill, CA –
3/24/24
22) Cupertino Earth and Arbor Day Festival –
4/20/24
29 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
23) Emergency Preparedness Workshop, San
Jose, CA – 4/27/24
24) Tech Interactive Tech Challenge, San Jose, CA
– 4/28/24
25) Berryessa Art Festival, San Jose, CA – 5/11/24
Morgan Hill hosted ‘National Night Out’ on
August 1, 2023. Flood preparedness information
(Valley Water floodplain mailer, red ‘Get Flood
Ready’ which includes an emergency supply list, tote
bags, etc.) were distributed and general Flood Facts
were posted for the public’s information.

All Santa Clara communities support and promote
Valley Water’s outreach projects.
(VW OP #102) Partner with local Second Harvest Food
Bank with distributing FEMA and Valley Water flood
preparedness materials, including promotional item(s)
as available
Valley Water CRS
Program
In October
(during CFPW)
Second Harvest
Food Bank of
Silicon Valley
In February 2024, Valley Water partnered with
Sacred Heart Community Service to provide free
emergency starter kits and multilingual educational
materials to distribute at events to help residents
“Get Flood Ready!” In addition, Valley Water hosted
a booth with “Get Flood Ready!” materials at the
Silicon Valley Bicycle Coalition’s King Tide Ride
Event 2024 held on February 10, 2024, at Riverwalk
Park in San Jose.

In April 2024, Valley Water participated in two
emergency preparedness events to share the “Get
Flood Ready” message. Staff hosted a booth at the
Eggstravaganza Family Event organized by the
Strong Neighborhood Initiative Program Mayfair
Neighborhood Advisory Council in San Jose, which
had more than 350 attendees. Valley Water also
participated in an educational workshop with 40
attendees at The Links, Incorporated “Emergency
Preparedness: Safety Now, Peace Later” event at
the African American Community Service Agency in
San Jose.

In December 2023, the Organization for Latino
Affairs (OLA) provided Valley Water’s emergency
starter kits, English and Spanish flood preparedness
information, and giveaways to approximately 500
30 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
attendees at the Santa Visits Alviso Foundation
event in San José.
(ALL OP #103) Other New Initiatives (as noted in the
PPI document)

1. Continue and expand the standardized flood
message prepared for each community to include
flood messages in utility bills each year, including
PG&E.

2. Expand on partnerships with local chambers of
commerce to disseminate and share flood
preparedness information.

3. Expand on outreach to the Asian and Latino
communities who live in flood prone areas.

4. Expand on outreach to “hot spot” flood prone
areas by hosting on-site or virtual events.

5. Expand on reaching local homeowners
associations (HOA)s and apartment associations
(i.e. Executive Council of Homeowners [ECHO])

6. Expand on reaching residents in marginal and
low-income communities through partnering with
organizations that reach these communities. (i.e.

Second Harvest Food Bank and others)

7. Communities could pursue FEMA Matching Funds
Grants for severe Repetitive Loss Areas.

8. Review and expand other public information
activities, such as Flood Protection Assistance
(Activity 360) and Flood Insurance Promotion
(Activity 370).

9. Develop a region-wide Flood Response
Preparations (FRP) messaging plan.

All TBD TBD The Santa Clara County CRS Group/PPI Committee, included the ‘Other New Initiatives’ topic for
discussion at both the March 26, 2024 and May 29,
2024 meetings. See Section V. SC County CRS Users
Group/PPIM Committee Meetings - Monitoring and
Evaluating the 2021 PPI in the FY24 Annual
Evaluation Report for details regarding the
review/discussion of the nine other new initiatives.
3/26/24 Meeting, Item #6: Review 2021 PPI “Other
New Initiatives” discussion was as follows:

Focus on two PPI New Initiatives:

Initiative #2: Expand partnerships with the local
chamber of commerce to disseminate and share
flood preparedness information.
■ Approach the Silicon Valley Chamber of
Commerce and identify opportunities for
partnerships. We need to be able to reach
residents and businesses.
■ Morgan Hill—Chamber of
Commerce/Downtown Association. Economic
Development staff can support the
distribution of information.
· Outreach timing – End of Summer 2024.

Action Item:

Identify each city's chamber of commerce or
equivalent and find ways to share information via
websites, blogs, and newsletters.

Who in each organization can help establish a
connection with the chamber of commerce and
downtown associations?
31 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Initiative #4: Expand on outreach to "hot spot"
flood-prone areas by hosting on-site or virtual
events.
■ Valley Water has hotspot data; cities may
maintain different hotspot data depending on
need (e.g., trash hot spots).
■ Valley Water has floodplain flood data; it’s
been provided to cities.
■ Identify high-risk areas (e.g., libraries,
parks, stores, etc.) to provide flood
preparedness information.
■ Valley Water maintains GIS layers with
hotspot information.

We have flexibility with this initiative; we can get
creative on addressing it.

Questions:
● What do we mean by "hot spot"? Is it a
real event or a modeling hotspot?
● Valley Water has modeling results for
design flows with hot spot GIS layers. The
GIS layer is based on historical
observations of repeated flooding.
● Valley Water has recently installed
cameras to assist with flood monitoring.
○ https://alert.valleywater.org/ma
p?p=map
● Valley Water and cities might have
different hot spot information based on
what they manage (e.g., storm drains)
5/29/24 Meeting, Item #2: Review of the Meeting
Goals and Agenda discussion was as follows:

Review pending “Action Items” from the committee’s
meeting on March 26, 2024.

Agenda Item #6: Review 2021 PPI “Other New
Initiatives”
Based on targeted outreach efforts utilizing hotspot
information, initiative #4 (expand on outreach to
32 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
"hot spot" flood-prone areas by hosting on-site or
virtual events) is complete.

Initiative #2I: Identify the Chamber of Commerce or
equivalent in each city and find ways to share
information via websites, blogs, and newsletters.

This initiative will be re-evaluated next fiscal year.

All Santa Clara communities support and promote
Valley Water’s outreach projects.
(CUP OP #104) The city provides a Winter
Preparedness notification informing contractors that
during the winter season, they need to winterize their
project(s) site as certain soil disturbance activities are not allowed during the rainy season
City of Cupertino On a
project-specific
basis
Various
contractors
Cupertino continues to prepare and mail the rainy
season letters every year to applicable projects.

These letters were mailed in mid-August 2023.
(MIL OP#105) On a project-specific basis, the city
provides contractors a Winter Preparedness
notification that informs them that during the winter
season, they need to winterize their project(s) site.

Certain soil disturbance activities are not allowed
during the rainy season
City of Milpitas On a
project-specific
basis
Various
contractors
Milpitas: On-going. The City of Milpitas sent out
winterization notices to larger development projects
in October 2023.

Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Increase in number of flood insurance
policies in the SFHAs and in the county in
general
Prospective buyers understand flood risks
These projects are credited under Activity
340 (DFH and REB) – Additional credit is
provided if the PPI states that real estate
agents should (or have agreed to) advise
house hunters about the flood hazard and
that real estate agents give house hunters
a REB brochure
(MH OP #106) The city mails out a newsletter, “Ask
Before You Buy: Know Your Flood Risk!” to local real
estate agents which are provided to homebuyers to
help determine the flood risk of the property being
purchased (listed in Appendix B)
City of Morgan Hill During or prior
to the rainy
season
Real Estate
Agencies/Agent
Morgan Hill will be sending the brochure to real
estate agents in June 2024.
(PA OP #107) Sends out letters to real estate agencies
informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone
Lookup on the city’s website
City of Palo Alto Annually,
beginning of
flood season
(September/
October)
Real Estate
Agencies/Agent
Palo Alto sent letters to real estate agencies
informing of their responsibility to identify flood
hazard areas in August 2023.
(SJ OP #108) Sends out letters to real estate and
insurance agencies and lenders, informing them of
their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the
city’s website on the “Flood Hazard Zones webpage
and advises to contact the city for map reading
services and elevation certificates on file
City of San Jose At the
beginning of
the flood
season
(September –
December)
Real Estate
Agencies/Agent
San Jose emailed letters to real estate, insurance
agencies and lenders in March 2024.
33 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SUN OP #109) Sends mailer/postcard targeted to real
estate agents informing them of the client’s
responsibility for identification and purchase of flood insurance and the availability of the automatic 15%
discount
City of Sunnyvale Each October Real Estate
Agencies/Agents
Sunnyvale: The City sent the mailers to real estate
agents October 2023.
34 Valley Water hosted Coastal Cleanup Day (CCD) on
September 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected) https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2
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Santa Clara Valley Water District
FY24 Flood Awareness Campaign
Valley Water's FY24 Flood Awareness Campaign theme was "Get Flood Ready. You Live in a Flood Zone.” Valley Water's outreach employed digital geo-targeting technologies to reach businesses and residents in the flood zone. The campaign sought to drive awareness of flood risk, encourage residents to sign up for emergency alerts, and know where to find sandbags. Our materials emphasized our efforts to reduce the risk of flooding by working on capital improvement projects and showcasing our crews' work before, during, and after a storm emergency to keep the community safe from flooding. The overarching message was that we are ready and ask everyone to take steps to be flood-ready.

An educational paid advertising campaign supplemented Valley Water's community outreach effort. Polling results from the prior winter campaign supported the advertising campaign, helping to understand target audiences and their awareness levels and explore what educational messages and images most appealed to them.

The Flood Awareness Campaign lasted six months, from October 2023 to March 2024, and cost $336,000. Valley Water’s FY24 Annual Flood Awareness Campaign cemented the shift to a digital geo-targeted campaign supplemented by four direct multilingual mailings to approximately 49,806 homes and businesses in or near a high-risk flood area, as designated by the FEMA Special Flood Hazard Area (SFHA).

Targeted Mailings

1. FLOOD CAMPAIGN ANNUAL FLOODPLAIN MAILER
Annual Floodplain Mailer (FPM) - Valley Water’s multi-language (English, Spanish, Chinese, and Vietnamese) annual FPM ‘Get Flood Ready. You Live in a Flood Zone. Know your flood risk. Sign up for alerts. Get Sandbags’ was mailed in December 2023.
https://online.flipbuilder.com/tkap/qkwt/
The FPM featured QR codes, a magnet with important flood safety websites, a detachable emergency phone list, photos of our most recent flood protection projects, a slideshow of our storm management efforts, which include operating an EOC, filling sandbags, monitoring stream levels, and removing blockages, A QR code led to a video showcasing our stream maintenance work to prevent flooding. https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkp
ATTACHMENT 3
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2. FLOOD CAMPAIGN POSTCARD MAILER
‘Get Flood Ready. You Live in a Flood Zone’ multilingual postcards that included the nine CRS topics and supporting messages, and links to various flood readiness/preparedness webpages, were produced and distributed to 49,806 properties in the FEMA SFHA in October 2023.

Download postcard

3. FLOOD CAMPAIGN TRI-FOLD BROCHURE
Trifold ‘You Live in a Flood Zone– Get Flood Ready. Do You Know What to Do Before, During, and After a Flood?’ was mailed in January 2024.
https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20flood%20mailer.pdf

4. COUNTYWIDE MAILER
Valley Water’s Countywide Mailer (CWM) ‘Flooding can happen. Anytime. Anywhere. Get Flood Ready’ was mailed countywide from November 17 through December 5, 2023, to 755,210 addresses. The CWM included an ATTACHMENT 3
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update on Valley Water's flood protection projects, stream maintenance, and storm preparation efforts. The mailer also included a multilingual section outlining the 9 CRS flood tips: know your flood risk, get flood insurance ahead of time, develop an emergency plan and kit, protect your home from flood threats, keep creeks clean and flowing, sign up for emergency alerts (AlertSCC and the American Red Cross Disaster Emergency App), build responsibly in floodplains, and avoid floodwaters - understanding shallow flooding: Turn Around Don’t Drown®. https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20CountywideMailer.pdf CRS Community Resources
Santa Clara County cities and County Public Works and Planning Departments received requested copies of Valley Water’s FPM, postcards, and trifold mailers for their outreach efforts.

Public Agency
Annual Floodplain
Mailer (FPM) Postcard Trifold
(Estimated Mail Date
January 2024) (Estimated mail dates Nov/Dec 2023
and January 2024)
City of Los Altos 50 100 20
Town of Los Altos Hills 25 150 20
City of Los Gatos 25 25 20
City of Milpitas 50 25 20
City of Morgan Hill 150 150 150
City of Mountain View 25 25 20
City of Cupertino 50 50 20
City of Palo Alto 100 25 20
City of Sunnyvale 25 25 20
VW CRS Program 150 300 50
All other cities & County
(6 count)
25 count each 25 count each 25 count each
ATTACHMENT 3
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All cities and the County were requested to add a link redirecting site visitors from their respective flood protection resource pages and homepage to ValleyWater.org/floodready, Floodsmart.gov, and Ready.gov.

Partner Toolkit
In mid-October 2023, Valley Water’s 2023-2024 Flood Awareness Outreach Partner Social Media Toolkit, 'Get Flood Ready', was available for download to all partnering agencies, including CRS communities. The toolkit provided digital and social media banners and animations featuring the campaign’s calls to action: Get flood ready, know your risk, sign up for emergency alerts, and find sandbags. The toolkit included multilingual graphics showcasing the 9 CRS tips and offered the opportunity to request co-branded bill inserts and banners. https://conta.cc/46LwBzd
Partnerships and Media
On October 26, 2023, Valley Water, the County of Santa Clara, and the City of San Jose held a news conference at a recently completed stream maintenance site to inform the community about preparedness for the possibility of extreme winter storms. The news conference included an update from the National Weather Service and an interactive display on proper sandbagging techniques. https://youtu.be/g5CbaVSWIuw?si=XH54H-Fg8fgUBemn ATTACHMENT 3
Get sandbags.

Get Flood Ready
The rajny season ~ around the comer. and
we'Ve gol new digital banners ror you lo
share on social media with the hashtag
;rtGetFloodReady as a reminder to be
prepared.

Know your risk
You don't have to [ive near a creek to be
tmpacled D~ flooding. Visit
11alleywater.orgffloodready to check:
whether your house or business is in a
FEM A Special Flood Hazard Area
Download GIF
Sign up for emergency alerts
Preparing ror emergencies can be
overwhelming. You can 1eam more about
Sanla Clara Counly's emergency aler1
syslem al vatleywaler.org/f\oodready.

Download GIF
Find sandbags
Valley Water offers free sandbags for
residents of Santa Clara County l oose
sand and empty bags for self.filling are
also available. f or a list of locations. visit
valleywater.org/floodready.

Down.load GIF
Flood zone cards and banners
Print out our multilingual Get Flood Ready
double-sided cards and bill insens or hang
a customized banner to quickly share flood
preparedness tips witb you, community.

Prinl a flood ru:eparedness P-OStcard
Multilingual Flood Ready t ips
Share 9 key mulliltngual f1ood
preparedness tips on social media You
can post individually or as a multilingual
slides how.

Download CRS Ii~
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On November 14, 2023, a joint news conference involving Valley Water leaders and the City of San Jose was held at the Coyote Creek Flood Protection Measurements Project site. Valley Water CEO Rick Callender attended the event and was joined by Valley Water Board Director Richard Santos, San Jose Mayor Matt Mahan, and Assistant City Manager Lee Wilcox to brief the public and the media on winter storm preparations.

New Technologies and Animations
In November 2023, Valley Water created an animation explaining the use of our stream gauge portal. The animation outlines how users can see live updates on the stream levels in the County. Our newsletter shared the animation and sent it to 61,000 email addresses and social media channels. https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkp
The FY23-24 campaign also featured geotargeted digital alerts sent to the IP addresses of homes in areas prone to flooding (hot spots). The alerts were deployed with National Weather Service alerts, and residents were encouraged to sign up for emergency alerts.

Leveraging Community Channels
Valley Water also used its monthly newsletter, news blog, and social media profiles to enhance flood awareness efforts before and during forecasted storms starting as early as September 2023. During the length of the campaign and leading up to anticipated storm events, Valley Water posted flash flood warnings, shared posts with critical messages about flood safety, and promoted the Flood Watch Tool throughout the winter.

Additionally, the Valley Water Board of Directors shared posts on Nextdoor highlighting the ‘Get Flood Ready’ messaging and the nine CRS topics throughout winter 2023-24. Valley Water also posted a flood preparedness blog, a digital copy of the FPM, and a guide on what to do before, during, and after a flood.

Valley Water’s flood protection resources page at ValleyWater.org/floodready acted as a hub of flood safety information, with icons leading to a series of related web pages. The page includes information on flood zone maps, signing up for emergency alerts, sandbags, reporting local flooding, and safety tips.

Organic Social Media
Valley Water also deployed a small-scale multilingual social media campaign with the slogan "Get Flood Ready’ on social media and web platforms. The campaign launched in winter 2023, starting with the season's first rains, and continued through March 2024.

A key strategy for the paid flood awareness campaign was incorporating the 2021 Program for Public Information (PPI) 6 priority topics and the three additional outreach topics, including messages supporting the nine topics, in Valley Water ads. Staff crafted messages derived from Valley Water's annual FPM to residents in the SFHA.

The campaign achieved the following social media metrics with a modest spend:

ATTACHMENT 3
Post Name Boost Date Platform Ti meframe Audience Ca mpaign Engagements link Cl icks Spe nd Know Hood risk 1014/2023 Facebook 1014/202~ 111412023 61,539 1,656 932 S1,000_00 Are you flood ready? 121712023 Facebook 12/7/23-1211712D23 88.970 1,656 1,657 3635.D0 Three day emergency kit 1113012023 Facebook 1/16/2023 - 312012023 34,475 1,223 104 S725-71 Emerge flcy Apps 111612024 Facebook 1/2512 4-3120/202 4 74,118 1,466 1.454 31,00D.D0 Don drive 112312 4 Fa cebo ok 1/24/24-3,12012024 24,793 1, 655 1629 5612.23 Protect your home from flood threats 1 125/2 4 Fa cebo ok 1/25/24-.3120/2024 74,118 1,466 1.454 3570.90 Flood Insurance 1111/23 Facebook 1/11/24-3120/2024 88,860 1,637 1,617 S625.47 Keep creeks healthy 2127/24 Facebook 2/27/24-3120/24 62.952 908 895 5436.22 724
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ATTACHMENT 3
t7:\ Valley Water O
\.:5) Pub-·s~ed by Sprout Soc;al O • Februazy 27 • 0
Healthy, flowing creeks reduce flood risks by carrying stormwaters away from properties and roads.

Don't pollute, dump, or drain anything in creeks. Dumping into a stream is illegal; it affects the water quality and creek habitat. It can also cause blockages, increasing flood risks. 1iJ Report blockages like wood or debris dumping in creeks to the Valley Water Watersheds Operations & Maintenance hotline at 408-630-2378.

CJ Report pollution in a creek. pond, or reservoir, call 1-888-510-5151. You can also report these issues through Access Valley Water.
(;;:\ V~ll;,y w ~tPr •
\_y Pubfshedbv Sp·Qlrl5ocial 0 -Jan,iarv19 0
As we rnntinue through :he rainy ~eason, we w.ant to rem nd you tc, st.ay s:1fe on the road.

Keep an eye out for puddle~ which can lead to hydroi:;laning and Ce cautious. of fal ing debris dL,e to heavy winds. A.ct, as terrpting as i: may be, never drive or walk throug1 flooded arEas, no matter h01t-1 shallow. Kemember, sate:y first! t-or m::ire ffood tip~, visit valley,Mter.orgJfloodready. ~ Valley Water O
\:!::) Pubishedby Sprout Social O •January 25·0
We want to make sure yoJr family 3nd your home are prote<:ted. Know tour nearest sandbag pickup loc.:ition before the next tig $t orm hit~.

Visit valleywater.org/flood ready tc a list of sandbag sites.

Ge a,\'ere fJ~ prei:;are:i rake :i=:i:i'\.
v i, t ,·rl F},'W.lfPrt"triJ.rtlo.,rtn:io;uiy t o- finc1 niir i ' 1ni.1 li\•j:, ir ~ t"iJh-ri;t flr:r"1 1,...-i.=i b l~ c:lt-1l:1 falf 1.n iµ,m1u ,, Atlu1::

Vi~ t::- 'i.:licyw.:it::-r .agtflo:i:ire,1dv ,:;J .1 ~ OC'r ~ vi\'C en u1 ::i ·c.:1 con .:il:o ncX}C d:-i'\.,m:i.xione ..

H3/d T1 9.:X:. Oiua'l bj :;,,jn'.;l 19 ~.:irh ,j;;ng.
l r JY ciip ·1aReyw:1:er.o~/fbcdre:i~ dl tlm hie°J )IEn quy 11 :0 sCn£ trcng ,Un;, cO 1191..y cO'hi h,it ,:ao h,y<hiing
~ ,;:iQ. ~ ~fT::..1.
hll,J//;.11·-v:tll:'/lodllt'l -3(,.3(:dl79Lu y1r ooUH:cdUl;. --,.IU~ ..... ~a*~ Ml'F;t.;JX_ \olstte ""11..,-...~u.r :)rg t1ood eadj
pu<11~~I5lvl••eonunai .... c.oi1
allO fi;:'!!;(10 (IC!! lnuod.ac ne-s
T,Lycop ve-I ey~erorg1tI, ... ~-dreGJfde
11m lilil!u ~11 :!u• .,, co !ODO ucro,lni;1
C'O fl~ .r, r:"1 !u lyt ('80 ha~ •tior<!;
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ATTACHMENT 3
~ Valley Water 0
\_y Published by Spro.rt Soc:aJ e . October 4 ;!()23 . 0 It's time to Get Flood Ready! l earn more at valleywater.org/floodready.

Preparese para las inundaciones. Puede conocer m.3s informaci6n en valle,,water.org/floodready. ~~tt§ . http://Xn-·va11eY'...-ater-2uOr77 3c 155bwclj 1 b8a.org/floodready, 7~:m~fa.~,.

HAY sANG SANG OOt PH6 LO U,JT. a uy vj cb the tim hieu them t~i vaUeywater.org/floodready. {D Valley Water 0
\::::J P\Jb shed t1j Sprout Social • 14"..l.llry 9 0
You can register to r& eive emergency alerts and wammgs by sign.Ing up for Santa Clara County's AlertSCC system: https://emergencymanage-nentsccgov.org/AlertSCC Puede registrarse para recibir alertas y advertencias de emergencia a traves del sistema AlertSCC de4 Condado de Santa Clara: https://emergencymanagementsccgoY.org/AlertSCC Quyvi c6th€ nt$l C.3c tin n~n baa d9(1g lcha'n ca'p 3 tU' Quan hat Santa Clara bo3ng c.3ch dang kyv6i Alenscc: https//emergencymanagementsa:gov.Olg/AlertSCC
~,:JJWCJ..
~
~ t-.ti)ll,lli:Il~'li:ilD'iti!r AlertSCC ~ https;//ernergencymanagement.sccgov.org/AlertSCC {A\ Valley Water •
\c) P\Jbo'Stled by Sorout SociJI . No\.-err.~ 30, 2023, (3 You never know when the next btg storm will hit Make sure you have alt of the essentials in your 3-day emergency lat.

Visit valleywate<.or91floodready to learn more about what you should pack in case of an emergency. ('i::\ Valley Water O
\::;j Pub-iYted by SproutSOOal • • March 1 •0
This is an important flood tip reminder! Your local government requires special permits for construction within Special Flood Haz.ard Area (SFHA) zones.

Property owners can also make physical alterations to buildings, such as elevating a structure, to reduce flood risks and insurance premiums. Before you build Of begin upgrades to your property, check with your local floodplain manager to ensure compliance with special requirements.

Visit valley.vater.org/f!oodready f0< a list of Santa Clara County floodplain managers.

FLOOD
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Public space banners and lobby display
Valley Water also hung ‘Get Flood Ready’ banners in 10 areas identified as flooding hot spots. The banners included our calls to action and a QR code leading to our ValleyWater.org/floodready page. A display featuring the contents of an emergency kit was placed at a prominent location in Valley Water’s headquarters. Readiness materials were made available.

Get Flood Ready banners placed throughout the County in Valley Water hotspot areas.

ATTACHMENT 3
(7;'\ Va lley Water Ill
\::5) Pi..iblish&d bySprout Soa3I 8 - Janwry 11 a
Does your insurance policy cover fi ood damage:

If yoa own property, whether ins·de or outside of the FEM A-designated SFHA, you st-ould cons;der p rchasin.g flocd insurance fer the protection and peace of mind rt brings, Even if you already have a po' icy, most property cwr,,ers· and rer;:ers· insurance policies don't cover damage trom natural d·sas.:ers such as floods.

Typ·cally, there·s a 30-day wa·ting period from the date of purdlase uritil your flood insurance policy goes into e ect. So now ·s the perfect rme to ensure your por cy is up to date.

Visit valleywater.orgrloodready to leam more.
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Valley Water HQ Lobby Displaying FY24 Flood Readiness Materials Valley Water HQ Lobby Displaying FY24 Flood Readiness Materials Valley Water 2023-24 Flood Media Campaign
The main objective of the 2023-24 Flood Awareness Campaign was to alert the public in Santa Clara County of FY 24 Floodplain Mailer
FY 24 Postcard
FY 24 Countywide Mailer
FY 24 Trifold Mailer
Emergency
Contact Cards
ATTACHMENT 3
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the area's ongoing flood risks. Valley Water used geo-mapping data to target residents in areas at high risk of flooding, demographically targeting ads in the four most prominent languages in Santa Clara County (English, Spanish, Chinese, and Vietnamese).

The digital outreach campaign featured three engaging multilingual animations encouraging residents to get floodready by knowing their risk, signing up for emergency alerts, and finding sandbags. Platforms used included Google and Meta and digital banners on multilingual community newspaper sites. Our website and social media platforms were also branded with the Get Flood Ready theme for the campaign's duration.

The campaign spent $107,778 overall. The campaign served over 20 million impressions and sent over 2.9 million people to the landing pages to learn more about their flood risks and options to prevent danger in their neighborhood.

The Media Buy:

The Ads

ATTACHMENT 3
SPEND
Meta
Google
Programmatic
Loal Newspapers
Overall:
%% of Overall:

CLICKS
Meta
Google
Programmatic
Overall:
%% of Overall:

English Spanish Chinese
$15,860 $7,138 $7,193
$19,590 $6,450 $6,518
$20,477 $1,022 $1,022
$4,600 $1,000 $1,200
$60,527 $15,610 $15,933
56%
English Spanish
6,541
65,848
2,804,492
2,876,881

98.4%
14% 15%
Chinese
3,629 3,138
13,436 13,350
144 144
17,209

0.6%
16,632

0.6%
Vietnamese Overall
$7,188 $37,379
$6,498 $39,056
$1,022 $23,543
$1,000 $7,800
$15,708 $107,778
15%
Vietnamese Overall
7,188 20,496
6,498 99,132
144 2,804,924
13,830

0.5%
2,924,552
♦ Valley Water
IKnow your flood risk. 1
Sign up for alerts.

Get sandbags.
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2023-24 Flood Awareness Campaign Results
Probolsky Research conducted A post-Flood Awareness Campaign survey of 400 residents in the FEMA Special Flood Hazard Area between March 7 and 14, 2024. Results indicated a 15.3% increase in outreach mailing recollection versus 2023 and a 21% increase in flood preparation. The number of residents who think Valley Water is doing an excellent or good job of informing Valley Water on what to do when flooding occurs increased by 10% versus 2023 and now sits at 54%.

The post-2024 Flood Awareness Campaign survey found:
• 54% remember receiving mail with information about flood safety in the past year (39% in 2022-23). • 82% are confident they have taken all necessary measures to protect themselves from flooding impacts (64% in 2022-23).
• 54% say Valley Water does an excellent/good job keeping residents informed about what to do when flooding occurs (43% in 2022-23).
o Among those who said excellent/good
o 76% said good, 24% said excellent.
• 53% say their home is located in a flood zone or at risk of flooding area (48% in 2022-23). • 45% of respondents have flood insurance (39% in 2022-23). o 24% of renters polled have flood insurance (15% in 2022-23) • 64% do not have flood insurance because they don’t think they need it. • 72% say their home is prepared for a flood.
o Among those who said they are confident, 57% are very confident. • 85% have never experienced flooding in their home.
• 47% are most likely to notice and remember social media ads.

Based on the findings, we will continue with targeted mailings to the FEMA SFHA as our outreach strategy for the flood awareness campaign and targeted advertising.

ATTACHMENT 3
Sign up for alerts. Get sandbags.
valleywater.org/lloodready valleywater.org/ffoodready
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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting March 26, 2024 | 2:30 PM – 4:30 PM
Join Zoom Meeting
https://valleywater.zoom.us/j/86013495419
Meeting ID: 860 1349 5419 | +1 669 900 9128 US (San Jose) Purpose: PPI Stakeholder Committee Annual Evaluation Meeting per Activity 330, Outreach Project, Element 332.c. Program for Public Information, Step 7 requirement (page 2) Outcome: Complete development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Report for FY24 (Year 3: July 2023 to June 2024) Item Meeting Topic Presenter Time

1. Introductions Amy Fonseca 10 min

2. Review of the meeting goals and agenda Amy Fonseca 2 min

3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min

4. Valley Water CRS Program updates Amy Fonseca 5 min

5. Floodplain Management Plan (FMP) update
Amy Fonseca
Melissa Mitchell
Tetra Tech
15 min

6. Review 2021 PPI ‘Other New Initiatives’ Amy Fonseca 20 min

7. 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report
Complete development of the Annual Evaluation Report for FY24 (Year 3:

July 2023 to June 2024)
• Reference the Activity 330 Outreach Project sheets located here https://fta.valleywater.org/fl/1a2Jh3wyoO as a starting point to update Appendix A from 2021 SC County Multi-Jurisdictional PPI • Update the FY24 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else • Communities’ updates are due by next CRS Users Group/PPI Meeting or no later than May 31, 2024
Amy Fonseca 45 min

8. Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
The community must:
1) The community must check the website’s links at least monthly, and fix those that are no longer accurate.
2) At least annually, the community must review the content to ensure that it is still current and pertinent (e.g., make sure names, addresses, phone numbers, and other contact information are still correct; update any ordinance changes; etc.).

Amy Fonseca 2 min

9. Next meeting – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting
• Complete the development of the 2021 PPI Annual Report Year 3 (FY 2024)
Amy Fonseca 2 min

10. Adjourn
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Excerpt from 2017 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee meets at least annually to monitor the implementation of the outreach projects. The committee assesses whether the desired outcomes were achieved and what, if anything, should be changed. This work is described in an evaluation report that is prepared each year, sent to the governing body, and included in the annual recertification.

The community must update its Program for Public Information at least every five years. This can be a new document or an addendum to the existing document that updates the needs assessment and all sections that should be changed based on evaluations of the projects.

The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s Manual currently in effect, not the version used when the community originally requested this credit.

The update can qualify as the annual evaluation report for the year it was prepared. The updated Program for Public Information must be adopted following the same process as adoption of the original document.”
AGENDA ITEM NO. 6 [Excerpt from page 66 from 2021 PPI]
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell) or [email protected]
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Other New Initiatives
The P I committee identified a number ot 11ew iniiiatives:

1. Continue an.d expand the standardized flood rnessage prepared for each oomn1.mity to include flood messages in utility b"lls each year, including PG&E

2. Expand Oil pafilnerships with local chamoors of commerce to disseminate and share llood preparedness • fom,aUoll.

3. Expand Oil outreacl1 to the Asian and Latino communities who Iii e • flood prone areas.

4. Ex;pand on outreadt to ilot spoF ffood prone areas by lnosting1 on-sLte or virtual events.

5. Expand 0111, reaching rocaJ i1011100"m1ers associations (HOA)s and apartrnef111 associations
(i.e. Executive Council ot Homeo mer:s [ECHO!)

6. Expand 0111, reaching residents • marginal and low-income communities lhrough partneling with organfzations that reach these communities_ (i. e_ Second Harvest Food' Bank and othe,s)
E Communities cou cf pursue FEMA Matching Funds Grants for severe Repetitwe LossAleas_

8. Review and eJ!il)and other public infomm ·on activities, sucl1 as Froodl Protection AssistMce t o\ctivity 360) and Flood lnsmance Promotion (Activity 370).

9. Develop a regionwide IRood Respo11se Program messagi11g plan. 732
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Name Agency
Robb Lampa California Department of Water Resources
Jenn Chu City of Cupertino
Susana Ramirez City of Gilroy
Vency Woo City of Los Altos
Chris Wilson City of Los Altos External Stakeholder
Arthur Valderrama City of Milpitas
Brian Petrovic City of Milpitas
Roberto Alonzo City of Milpitas
Maria Angeles City of Morgan Hill
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Vicki Thai City of Palo Alto
Arlene Lew City of San Jose
Vivian Tom City of San Jose
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Lea Velasco City of Sunnyvale
Tamara Davis City of Sunnyvale
Darrell Wong County of Santa Clara
Emma Kilkelly Tetra Tech, Consultant
Amy Fonseca Valley Water
Diana Padilla Valley Water
Emily Zedler Valley Water
Jessica Vasquez Valley Water
Kristen Yasukawa Valley Water
Merna Leal Valley Water
Rene Moreno Valley Water
Santa Clara County CRS Users Group / PPI Committee Meeting Attendance Sheet
March 26, 2024 | 2:30 - 4:30pm | Zoom
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The meeting notes correspond with the discussion of the meeting agenda items.

Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting Notes
March 26, 2024 | 2:30 pm – 4:30 pm
Item #1: Introductions/Attendance
Item #2: Review of Meeting Goals and Agenda / Agenda Item #3: Annual Review of CRS Communities Roster:
• The main objectives of the meeting are as follows:
o Fulfill the requirements for CRS PPI credit as per the CRS Coordinator’s Manual. o Initiate the Annual PPI Reporting process for the 2021 PPI, year 3, which will conclude at the end of May 2024.
o Review the status of the outreach initiatives listed in the 2021 PPI. o Discuss the Multi-jurisdictional Hazard Mitigation Plan. o Provide updates on the Regionalization Project and other Valley Water updates. • Action Items:
o Review the CRS community roster within the next 2 weeks and ensure accurate information.

Item #4: Valley Water CRS Program Updates
• Transition the Hazard Mitigation Plan to the watersheds division for better alignment, with Emily Zedler (Valley Water) being the new contact.
• Amy Fonseca has taken a new leadership role at Valley Water. Amy and Merna Leal will continue to support certain aspects of the plan during the transition to the watershed division. • Valley Water is collaborating with Emma Kilkelly from Tera Tech, who will assist with the Hazard Mitigation Plan.
• Valley Water has been receiving several event tabling requests from different communities. We will share relevant events with the group and invite you to participate. This could be a great opportunity to use the flood event kits provided last year. Valley Water will try to attend the event, but if you cannot, we would encourage you or someone else from your office to attend. o Valley Water wants to coordinate with cities to prevent duplicating efforts and attend the same events (and distribute the same materials).
o Valley Water receives calls/emails from residents and will forward calls/emails to respective cities' contacts as listed in the CRS roster.

Item #5: Floodplain Management Plan (FMP) Update:
• Valley Water/Tetra Tech will coordinate a meeting to discuss the mitigation plan. • Emma Kilkelly (Lead Planner, Tetra Tech) presented an overview of the Flood Hazard Mitigation Plan.
o The purpose of this plan is to reduce the adverse impacts of flooding by assessing existing measures and conducting hazard and risk assessments. Emma outlined the 10- step planning process, following the Community Rating System (CRS) guidelines. • Action Items:
o Provide Tetra Tech presentation to the group.
o Merna to meet with Emily Zedler to continue the conversation on hotspots. • Questions:
o When will the plan be valid? Is it a five-year plan, and if so, what are the active dates? This information is important for people who plan their schedules around their cycle. For instance, we just passed our cycle for Santa Clara in 2023. Will the new plan be active from 2024 until 2029, and will it be valid during our next cycle? • The validity of the document will start from the time it is adopted or approved by CRS, and it will last for 5 years. The document will still be valid during ATTACHMENT 6
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Santa Clara’s next cycle. If, for any reason, it increases your points, you can always request a modification of your score.
o In the past, we had an appendix for the mitigation plan when we used it for our floodplain management credits, and the county prepared the documents for this. Will there be an appendix for each of our agencies so that we can provide specific details and data for you to fill in? Or will it be just one comprehensive document that's standard for all agencies? It's important to have an appendix for each agency as the issues we face are different and specific to each of us.
• All agencies will be covered under the general floodplain plan, but the specifics regarding the appendices are currently uncertain. We need to address specific requirements for each jurisdiction. Our goal is to include all agencies within the general plan.
o Could we get a copy of the presentation provided by Tetra Tech? • Yes, the presentation will be shared with the group.
o The all-hazard mitigation plan is typically developed by the county with input from representatives of the Office of Emergency Services (OES) rather than Floodplain managers or CRS coordinators. Will we be working with or mentioning the plan to the county OES to stay informed on its progress? Will there be regional coordination to ensure that everyone is aware of what is happening with the plan? • We intend to create a flood hazard mediation plan, which will be rolled into the counties either as an appendix or at the time of their next update. We hope they will be able to add the CRS requirements in a way that is similar to what they did in 2017. However, that is still a long way away, and we all need to be thinking about it. It may not affect you, but sometime in 2028 or 2029, we need to ensure everyone is on board with the CRS requirements, as they could impact your credit rating.
o Is the plan to assess and evaluate the known flood hotspots part of the new initiative? Could this be done to align with other efforts?
• It depends on the hotspot definition; there's no formal definition. But Valley Water and cities could align. As we start the planning process, there is an opportunity for credits when evaluating hotspot information.

Item #6: Review 2021 PPI “Other New Initiatives”
• Focus on two PPI New Initiatives:
o Initiative #2: Expand partnerships with the local chamber of commerce to disseminate and share flood preparedness information.
• Approach the Silicon Valley Chamber of Commerce and identify opportunities for partnerships. We need to be able to reach residents and businesses. • Morgan Hill—Chamber of Commerce/Downtown Association. Economic Development staff can support the distribution of information. • Outreach timing – End of Summer 2024.
o Action Item:
• Identify each city's chamber of commerce or equivalent and find ways to share information via websites, blogs, and newsletters.  Who in each organization can help establish a connection with the chamber of commerce and downtown associations?
o Initiative #4: Expand on outreach to "hot spot" flood-prone areas by hosting on-site or virtual events.
• Valley Water has hotspot data; cities may maintain different hotspot data depending on need (e.g., trash hot spots).
 Valley Water has floodplain flood data; it’s been provided to cities.  Identify high-risk areas (e.g., libraries, parks, stores, etc.) to provide flood preparedness information.
 Valley Water maintains GIS layers with hotspot information. • We have flexibility with this initiative; we can get creative on addressing it.

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The meeting notes correspond with the discussion of the meeting agenda items. • Questions:
 What do we mean by "hot spot"? Is it a real event or a modeling hotspot? • Valley Water has modeling results for design flows with hot spot GIS layers. The GIS layer is based on historical observations of repeated flooding.
• Valley Water has recently installed cameras to assist with flood monitoring.
• https://alert.valleywater.org/map?p=map
• Valley Water and cities might have different hot spot information based on what they manage (e.g., storm drains)
Agenda Item #7: 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report
• 330 Outreach Project (OP) Worksheet (on Egnyte):
o Each city has a worksheet available. Sections include 1) All OP projects – each city can receive credits, 2) City-specific and 3) Valley Water-specific credits. • Appendix A
o Review and update information in the “FY 2024 (Year 2 of the 2021 PPI)” column.  Focus only on each respective community and two OP #All. Double-check information to ensure relevance. If there are any changes, provide a brief explanation.
 Do not update or change any information in the other columns. • If changes to other columns are needed, please note any changes in the “FY 2024 (Year 2 of the 2021 PPI)” column.
 Reminder—Appendix A is due August 1, 2024. However, it must be approved by the governing body as part of the annual recertification package.  Check if the governing body takes a summer recess to ensure it's approved by 8/1/24 (annual recertification due date), and/or when you are cycled by ISO. o When the PPI report is unavailable, cities are given a draft report by Valley Water, which is submitted along with an explanation regarding the governing body approving PPI.  This is an information item. The report describes how each city takes it to its governing body.
o Action Item:
 Review and update information in the “FY 2024 (Year 2 of the 2021 PPI)” column by the end of May 2024.

Agenda Item# 8: Activity 350 – Flood Protection, c. flood protection website • Action Item:
o Check flood protection resource web page links monthly to ensure active links; update the entire content annually.
• Make sure to redirect to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov.

Agenda Item#9: Next meeting – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting
• Upcoming meeting in May 2024. A Doodle Poll will be sent. o Upcoming Agenda Items:
 Valley Water’s Communications Unit will provide an update on their flood preparedness campaign.
 Solicit ideas for next year’s campaign.
 Discuss promotional materials for future flood readiness campaigns.

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General Updates/Announcements:
o CRS regionalization Feasibility Study:
• Thank you for your feedback. Your input has been used to readjust the study recommendations. Along with the baseline model suggested by Tetra Tech, Valley Water is currently exploring ways to simplify the program. The study is still ongoing, and Valley Water is evaluating various models. We will keep you informed as we move forward.
o Upcoming State CRS Users Group meeting – April 17, 2024. o Reflections on recent ISO evaluations and efforts to improve documentation for ISO certification. Participants discuss their experiences with ISO specialists, challenges faced during ISO evaluations, and strategies for improving their scores, particularly in areas like floodplain management and hazard mitigation plans.
o Reminder to upload post-cycle documentation to Egnyte to ensure information is available for future use.
o Questions:
− Can ISO revisit the evaluation if sufficient points are obtained from Valley Water's hazard mitigation plan? ISO may agree to a revision if points from the hazard mitigation plan can elevate the city's rating, but this depends on meeting or surpassing the threshold for the next class.
− What documentation does ISO require from Valley Water for water drainage within Milpitas? ISO requirements for documentation from Valley Water may have changed over time. Previously, a comprehensive cost and accomplishment report sufficed, but confirming current requirements is essential. If documentation is needed, submit a request to Valley Water with enough time to pull reports/documentation. It is up to each community to conduct the impact adjustment analysis.

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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting May 29, 2024 | 2:30pm – 4:30pm
Join Zoom Meeting
https://valleywater.zoom.us/j/81019341372?pwd=MmpVU1RJK1RsU0pNcXkvanBFcU53UT09 Meeting ID: 810 1934 1372 | Passcode: 653912 | +1 669 900 9128 US (San Jose) Purpose: PPI Stakeholder Committee Annual Evaluation Meeting to monitor the Implementation of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information per Activity 330, Outreach Project, Element 332.c. Program for Public Information (PPI), Step 7 requirement
Outcome: 2021 PPI Annual Evaluation Report, FY24 Year 3 of 5 Item Meeting Topic Presenter Time

1. Introductions
Roll Call / Roster Updates
Amy Fonseca 10 min

2. Review of the Meeting Goals and Agenda
Review pending Action Items from this committee’s 3/26/24 meeting (see attached list)
Amy Fonseca 10 min

3. Flood Awareness Survey 2024 Results Presentation
FY23-24 Flood Awareness Campaign Results
Launch of Valley Water’s Annual Flood Awareness Campaign kicks-off October 2024.

Adam
Probolsky
Paola Reyes
15 min
10 min

4. Valley Water update of the Feasibility Study for Regionalizing CRS in Santa Clara County and the Santa Clara County Multi-Jurisdictional Floodplain Management Plan (FMP) (flood-focused)
Amy Fonseca 10 min

5. CRS 2024 Cycle Group (San Jose and Valley Water) and Annual Recertification Amy Fonseca 5 min

6. California Flood Preparedness Week (October 2024)

1. The committee roster is shared w/CA DWR to include all communities to the CFPW meetings.

2. Please attend for good ideas, networking, and sharing resources (DWR has a lot of samples and other items).

3. Invite your Communications and OES staff to help promote flood-readiness.

4. Opportunity for DWR to report on your work and participation and vis-versa.

Amy Fonseca 5 min

7. Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Report, FY 24 (Year 3: July 2023 to June 2024)  Reference the Activity 330 Outreach Project sheets located here https://fta.valleywater.org/fl/1a2Jh3wyoO as a starting 0oint to update Appendix A from 2021 SC County Multi-Jurisdictional PPI  Update the FY24 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else
 Communities’ updates are due by next CRS Users Group/PPI Meeting or by the DEADLINE no later than May 31, 2024 (Friday)
Amy Fonseca 20 min

8. Other Items Amy Fonseca 5 min

9. Adjourn
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell) or [email protected]
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Pending Action Items from the
3/26/24 CRS Users Group / PPI Committee Meeting
AGENDA ITEM #2: Review of Meeting Goals and Agenda / Agenda Item #3: Annual Review of CRS Communities Roster:

Action Item:

Review the CRS community roster within the next 2 weeks and ensure accurate information. https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871 AGENDA ITEM #5: Floodplain Management Plan (FMP) Update Action Items:

Merna will meet with Emily Zedler to continue the conversation on hotspots.

Amy & Merna briefly met with Emily. It was determined that VW hotspots most likely differ from a community-identified hotspot/problem area. VW conducted hotspot outreach in FY24; we sent a community toolkit, materials, and signs to organizations in hotspot areas on 11/23 and 2/24. This will be reflected in the FY24 Annual Evaluation Report, and Paola Reyes will share details at the 5/29/24 PPI Committee Meeting.

You could build on VW's Field Information Team (FIT) hotspot GIS layer for communities wanting to do their own outreach to hotspot areas. https://tinyurl.com/scvwdfit.

AGENDA ITEM #6: Review 2021 PPI “Other New Initiatives” Action Items:

Initiative #2: Identify the Chamber of Commerce or equivalent in each city and find ways to share information via websites, blogs, and newsletters. This initiative will be re-evaluated next fiscal year.

Who in each organization can help establish a connection with the Chamber of Commerce and downtown associations? Initiative #4: Expand on outreach to "hot spot" flood-prone areas by hosting on-site or virtual events.

Valley Water has hotspot data; cities may maintain different hotspot data depending on need (e.g., trash hot spots). − Valley Water has floodplain flood data; it’s been provided to cities. − Identify high-risk areas (e.g., libraries, parks, stores, etc.) to provide flood preparedness information. − Valley Water maintains GIS layers with hotspot information. https://data-valleywater.opendata.arcgis.com/ We have flexibility with this initiative; we can get creative on how to address it. See notes on Action Item #5 mentioned above.

AGENDA ITEM #7: 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report Action Item:

Review and update information in the “FY 2024 (Year 2 of the 2021 PPI)” column by the end of May 2024. https://docs.google.com/document/d/1zYW25x_MB3lNnmTBV8CrlfgTE7zoEZKJ/edit AGENDA ITEM # 8: Activity 350 – Flood Protection, c. flood protection website Action Item:

Check flood protection resource web page links monthly to ensure active links; update the entire content annually.

Make sure to redirect to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov.

AGENDA ITEM #9: Next meeting – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting Upcoming meeting in May 2024. A Doodle poll will be sent.

Upcoming Agenda Items:
− Valley Water’s Communications Unit will provide an update on their flood preparedness campaign. − Solicit ideas for next year’s campaign.

Discuss promotional materials for future flood readiness campaigns. Due to budget constraints, Valley Water's approach to giveaway items for community use will change starting in the October 2024 flood season.

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Name Agency
Robb Lampa CA Department of Water Resources
Jenn Chu City of Cupertino
Susana Ramirez City of Gilroy
Brian Petrovic City of Milpitas
Charlie Ha City of Morgan Hill
Maria Angeles City of Morgan Hill
Lauren Cody City of Mountain View
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Vivian Tom City of San Jose
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Darrell Wong County of Santa Clara
Lea Velasco City of Sunnyvale
Amy Fonseca Valley Water
Kristen Yasukawa Valley Water
Merna Leal Valley Water
Paola Reyes Valley Water
Rene Moreno Valley Water
Adam Probolsky Valley Water Consultant, Probolsky Research Santa Clara County CRS Users Group / PPI Committee Meeting Attendance Sheet
May 29, 2024 | 2:30 - 4:30pm | Zoom
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The meeting notes correspond with the discussion of the meeting agenda items.

Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting Notes
May 29, 2024 | 2:30 pm – 4:30 pm
Item #1: Introductions/ Roll Call/ Roster Updates
Item #2: Review of the Meeting Goals and Agenda
• Review pending “Action Items” from the committee’s meeting on March 26, 2024. o Agenda Item #2: Review of Meeting Goals and Agenda / Agenda Item #3 – Annual Review of CRS Communities Roster – Reminder to update the CRS community roster. o Agenda Item #5: Floodplain Management Plan (FMP) Update – Valley Water met with Emily Zedler to discuss hotspots. Based on the conversation, there was no specific outreach to hotspots because they differ based on agency. A GIS layer is available for agencies to use to conduct targeted outreach. o Agenda Item #6: Review 2021 PPI “Other New Initiatives” – Based on targeted outreach efforts utilizing hotspot information, initiative #4 (expand on outreach to "hot spot" flood-prone areas by hosting on-site or virtual events) is complete.

Initiative #2: Identify the Chamber of Commerce or equivalent in each city and find ways to share information via websites, blogs, and newsletters. This initiative will be re-evaluated next fiscal year.
o Agenda Item # 8: Activity 350 – Flood Protection, c. flood protection website – Check links and ensure links direct to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov. to ensure agencies receive CRS WEB credit. o Giveaway Items: Starting in FY25, Valley Water will be limited on giveaway items due to budget constraints. For the October 2024 flood season, Valley Water has purchased first aid pocket kits that will be provided to all SC County agencies for their use. Valley Water will also order emergency starter kits that we will distribute throughout the county; emergency starter kits shared previously will no longer be available to communities.

Action Items:
o Review and update the CRS community roster, including additional staff positions outside the CRS coordinator (if needed).
• CRS community roster link: https://docs.google.com/spreadsheets/d/1ttp_t7c6- XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871
o Review and check links to ensure they direct to Valley Water's website.

Item #3: Flood Awareness Survey 2024 Results Presentation ATTACHMENT 9
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The meeting notes correspond with the discussion of the meeting agenda items. • Paola Reyes from Valley Water’s Communications Unit shared a presentation providing an overview of the launch of Valley Water’s Annual Flood Awareness Campaign (FY24). • Adam Probolsky from Probolsky Research shared a presentation providing an overview of the 2024 Flood Awareness Survey Results.

Item #4: Valley Water update of the Feasibility Study for Regionalizing CRS in Santa Clara County and the Santa Clara County Multi-Jurisdictional Floodplain Management Plan (FMP) (flood-focused)
• A draft of the Feasibility Study for regionalizing CRS was shared with the CRS Users Group and Valley Water management. Valley Water Management is still considering the ideas proposed in the plan and has requested ways to streamline the program's administration. Tetra Tech, Valley Water’s consultant, continues to work on the study, and there have been no major changes since it was shared with the CRS Users Group. • Valley Water is working on the flood-centric Multi-Jurisdictional Floodplain Management Plan and aims to provide an update soon. Tetra Tech is assisting in developing the floodplain management plan; they will reach out to Marlene Jacobs, ISO CRS Specialist, to review the 510 FMP checklists for both Valley Water and the City of San Jose (communities scheduled to be cycled in 2024) using the 2023/2024 (?) SC County Multi-Jurisdictional Hazard Mitigation Plan. The goal is to avoid duplicating efforts as the flood-centric FPM is developed.

Item #5: CRS 2024 Cycle Group (San Jose and Valley Water) and Annual Recertification • If you completed the cycle last year, please upload the information to Egnyte. This will enable Valley Water to support future efforts in potential transition and provide examples for other cycling agencies.
• San Jose and Valley Water are scheduled to be cycled in November 2024. There have been no updates regarding the upcoming cycle. Valley Water can schedule a meeting with San Jose if they need our assistance/Valley Water documentation. • Letters from ISO/FEMA for the annual recertifications should arrive soon. Valley Water will start gathering information for Activity 540; agencies requiring this and other Valley Water documentation for other activities should contact us. • Final PPI Annual Evaluation Report should be ready to submit to ISO for recertification due on August 1, 2024 (see Agenda Item #7).
• Action Item:
o If you do not receive a recertification letter or email from ISO by mid-June 2024, please contact Bradley Arkens @ [email protected] for further information.
• Question:
o Where can agencies upload their recertification files to Egnyte? Is there a specific folder? All recertification documents should be uploaded to respective community folders. If there are any access or questions, please contact Valley Water.

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The meeting notes correspond with the discussion of the meeting agenda items.

Item #6: California Flood Preparedness Week (October 2024) • In preparation for California Flood Preparedness Week, the Department of Water Resources (DWR) will begin planning the upcoming campaign. Partner meetings will start soon. Please ensure that the contact information in the CRS community roster is current, as it will be shared with DWR to send out meeting invitations. • Valley Water will have its separate kickoff event, including a flood preparedness week resolution and outreach, in October 2024.

Item #7: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report, FY 24 (Year 3: July 2023 to June 2024) • All agencies should review and update FY24 Project Accomplishments column as soon as possible. Valley Water is preparing the non-agenda item for the Valley Water Board (June 21, 2024) submitting the Annual Evaluation Report. • Each community should specify how the PPI Annual Evaluation Report will be shared with its governing board. At the meeting, each community confirmed the method of sharing the annual report with its governing body, and the present communities noted no changes.
o Note that the PPI Annual Evaluation Report only needs to be sent (does not need to be adopted – only the PPI itself has to be adopted) to their respective governing body before submitting the report as part of the recertification documentation submittal that’s due on August 1, 2024.
o Valley Water will provide the committee with the final PPI Annual Evaluation Report and our Board non-agenda item cover memo by June 21, 2024 (after 5:00 pm PST). • If communities do not update the PPI Annual Evaluation Report, Valley Water will proceed with the report without community information.

Action Item:
o Deadline – May 31, 2024: Update the FY24 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else
• Question:
o It was mentioned that Valley Water plans to take the report to the Valley Water Board on June 21, 2024. Will the report be available after that? Cupertino plans to present to the council in July and will need the report in late June. The PPI Annual Report will be posted and sent to the CRS community group on June 21 (after 5:00 pm PST). If content is required before June 21, contact Valley Water for draft content.

Agenda Item #8: Other Items
• Rob Lampa from DWR is preparing to send an invite to an upcoming webinar series.

ATTACHMENT 9
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Page CEO BULLETIN & NEWSLETTERS
3 CEO Bulletin: 06/20/24

BOARD MEMBER REQUESTS & INFORMATIONAL ITEMS
7 BMR/IBMR Weekly Reports: 06/21/24
8 Memo from Lilian Dennis, Management Analyst in the Risk Management Unit, to the board, dated 06/10/24, providing a copy of recent Risk Management staff’s communication with parties/individuals that have filed a claim against Valley Water.
54 Memo from Lilian Dennis, Management Analyst in the Risk Management Unit, to the board, dated 06/13/24, providing a copy of recent Risk Management staff’s communication with parties/individuals that have filed a claim against Valley Water.
67 Memo from Marta Lugo, Acting Chief of External Affairs to CEO Rick Callender, dated 06/21/24, providing the FY24 Annual Evaluation Report for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI).
146 Memo from Darin Taylor, Chief Financial Officer to the board, dated 06/18/24, providing the summary of monthly report of investments for May 2024.

INCOMING BOARD CORRESPONDENCE
164 Board Correspondence Weekly Report: 06/21/24
166 Email from Libby Lucas to the board, dated 06/13/24, inquiring about the Calabazas/San Tomas Aquino Creek Marsh Connection Project. C-24-0150 168 Email from Janet Miller, CarbUSA LLC to the board, dated 06/18/24, inquiring information on the Santa Teresa Water Treatment Plant. C-24-0151

OUTGOING BOARD CORRESPONDENCE
170 Letter from Director Beall to John Richards, dated 06/13/24, replying to their request regarding the most pressing issues confronting Valley Water.

Board Policy EL-7 Communication and Support to the Board The BAOs shall inform and support the Board in its work.

NON-AGENDA
Valley Water June 21, 2024 2 202 24 SANTA CLARA VALLEY WATER DISTRICT 744
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CITY OF CUPERTINO
Agenda Item
24-13167 Agenda Date: 7/16/2024
Agenda #: 10.

Subject: Waiver of Below Market Rate Housing Mitigation Fees (“BMR Fees”) and Zoning/Planning Municipal Code Fees (“Planning Fees”) imposed on Vallco/Rise SB 35 project (10101-10330 North Wolfe Road) Adopt Resolution No. 24-077 waiving BMR and Planning Fees imposed of the Vallco/Rise SB 35 project Presenter: Christopher Jensen, City Attorney
CITY OF CUPERTINO Page 1 of 1 Printed on 7/10/2024
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CITY COUNCIL STAFF REPORT
Meeting: July 16, 2024
Subject
Waiver of Below Market Rate Housing Mitigation Fees (“BMR Fees”) and Zoning/Planning Municipal Code Fees (“Planning Fees”) imposed on Vallco/Rise SB 35 project (10101-10330 North Wolfe Road).

Recommended Action
Adopt Resolution No. 24-____ waiving BMR and Planning Fees imposed of the Vallco/Rise SB 35 project.

Reasons for Recommendation
On September 21, 2018, the City Manager approved an application submitted under Government Code section 65913.4 (“SB 35”) by Vallco Property Owner LLC (“VPO”) for development of a mixed-use project on a 50.82-acre property located at 10101-10330 North Wolfe Road, the location of the former Vallco Shopping Mall. SB 35 requires that jurisdictions that have failed to meet their regional housing needs allocation review qualifying projects with specified levels of affordability ministerially, based on objective development standards, and without discretionary review by the Planning Commission or City Council. The City Manager’s approval applied the provisions of state law and the Municipal Code and was subsequently upheld in a decision of the Santa Clara County Superior Court.

Following the original approval, on June 3, 2022 and subsequently on February 16, 2024, the City approved two modifications to the project (now called “the Rise”) under SB 35.

The project approval as modified authorizes the construction of 2,699 housing units, 890 of which would be affordable to lower income households, 226,386 square feet of retail space, and 1,954,613 square feet of office space. (See Attachment A.) The project is subject to certain impact fees under the Mitigation Fee Act (Gov. Code, § 66000 et seq.) and the Quimby Act (Gov. Code, § 66477), including the Transportation Impact Fee (“TIF”), the Below Market Housing Mitigation Fee (“BMR Fee”), the Master Storm Drain Fee, the Zoning/Planning Municipal Code Fees (“Planning Fees”), and the Parkland Dedication Fee. These fees may generally be met in whole or part by the 746
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provision of amenities in lieu of fee payments (e.g., the dedication of public parkland in lieu of paying parkland fees).

Since the original project approval, VPO has consistently disputed the validity of the impact fees imposed on the Project in whole or in part. Following approval of the second project modification in February 2024, the City Manager’s and City Attorney’s Offices renewed discussions with VPO to attempt to resolve this dispute. After extensive discussions between the parties, the City Council unanimously voted in its June 18, 2024 closed session to authorize the City Attorney to negotiate and enter into a settlement agreement with VPO. The parties executed a Settlement and Release Agreement (“Settlement Agreement,” Attachment B) consistent with that direction on July 10, 2024.

The terms of the Settlement Agreement include the following:
 VPO will pay a TIF calculated based on the per trip fee in the City’s fee schedule in place at the time the fee is due (totaling $10.3 million for the Project under the FY 2024-25 fee schedule).
 VPO will dedicate public parkland and provide private open space with amenities consistent with the requirements of Municipal Code Chapter 13.08, and will in exchange receive credit against the full amount of the Parkland Dedication Fee due.
 VPO will make “benefit payments” to the City totaling $32 million, subject to adjustment for inflation. The benefit payments will be available to fund transportation, affordable housing, and parks and recreation facilities.  VPO will pay up to $500,000 to fund City long range planning efforts in the Vallco area and/or the Stevens Creek corridor.

In addition, as a condition of the Settlement Agreement, the City Council must be presented with the current item requesting a waiver of the BMR and Planning Fees imposed on the Project. The waiver requests must be acted upon in open session. The fees waived would be substantial (totaling approximately $77 million, as calculated under the FY 2024-25 fee schedule). However, the decision to enter into the Settlement Agreement reflects the legal risk and uncertainty surrounding the ability to collect the full amount of impact fees that would be owed by the project, particularly in light of the U.S. Supreme Court’s recent decision in Sheetz v. County of El Dorado (2024) 601 U.S. 267. In Sheetz, Supreme Court held that a generally applicable, legislatively imposed fee charged as a condition of granting a land use permit must have an “essential nexus” to the government’s land use interest and “rough proportionality” to the development’s impact on that interest to avoid a finding that the fee is a taking of property in violation of the 5th and 14th Amendments of the U.S. Constitution. The decision clarified that the same heightened standard for review that had been previously applied to ad hoc fees and other exactions also applies to legislatively adopted impact fees. 747
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Section 2.3.3(D) of the City’s Below Market Rate Housing Mitigation Procedures Manual requires the City Council to approve a request for waiver of modification of BMR requirements based on a showing that applying the requirement would result in an unconstitutional taking of property or any other unconstitutional result, based on the advice of the City Attorney. Similarly, the City Council has authority to waive or modify the application of an excessive Planning Fee by resolution.

As explained in the findings set forth in the proposed Resolution (Attachment C), the provision of 890 affordable housing units fully mitigates the impact of the project’s market-rate housing and nonresidential components on demand for affordable housing, thereby justifying the waiver of the BMR Fee under Sheetz v. County of El Dorado. In addition, imposition of the full amount of the Planning Fee would be disproportionate to the impact of the project on the City’s long range planning efforts. The contribution under the Settlement Agreement that would fund a significant portion of the cost of future specific planning efforts at the Vallco site or in the Stevens Creek corridor would more appropriately represent a payment that is “roughly proportionate” to the impact of the project, consistent with the Sheetz decision. (See also Gov. Code, § 65104 [“. . . [A]ny fees to support the work of the planning agency . . . shall not exceed the reasonable cost of providing the service for which the fee is charged.”]) The City Attorney’s Office recommends waiving the BMR and Planning Fees on these grounds.

If the City Council adopts the proposed resolution, the parties will move forward with implementation of the Settlement Agreement. If Council declines to agree to the proposed fee waivers, the Settlement Agreement would be null and void.

Sustainability Impact
No sustainability impact.

Fiscal Impact
The total revenue from impact fees, benefit payments, and reimbursement of City expenses under the Settlement Agreement would be $42.8 million based on the current project, subject to changes to future fee schedules and adjustments for inflation. The City would forego the possibility of obtaining revenue from disputed BMR and Planning Fees.

California Environmental Quality Act
The project is subject to ministerial review and exempt from CEQA under Government Code section 65913.4.
_____________________________________
Prepared by: Christopher D. Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager
Attachments:

A – February 2024 Modified Project Approval
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B – Settlement Agreement and Release
C – Draft Resolution
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February 16, 2024
Via Electronic and Regular Mail
Reed Moulds, Managing Director
Vallco Property Owner LLC
965 Page Mill Road
Palo Alto, CA 94304
SUBJECT: APPROVAL LETTER – THE RISE SB 35 DEVELOPMENT (FORMERLY VALLCO TOWN CENTER) – SECOND MODIFICATION APPLICATION
This letter serves as ministerial approval (“Approval”) of the “The Rise SB 35 Application” (“Application”), requesting modification of the Vallco Town Center project approved pursuant to Government Code Section 65913.4 under Senate Bill 35 (“SB 35”). The Application, which included four requested project entitlements, was submitted to the City by Vallco Property Owner, LLC (“Applicant”) on December 5, 2023 for the 50.82-acre Vallco Mall property located between Interstate 280 and Steven’s Creek Boulevard and on both sides of North Wolfe Road.

This Approval is based on the Application and the additional updated plans and responses, in response to comments from the City, submitted by the Applicant on February 6 and February 14, together which is referred to as the “Project Application.” I. Project Approval
The following entitlements are approved:
a. Modification to Development Permit
b. Architectural and Site Approval - Major
c. Tentative Subdivision Map for Condominium Purposes
d. Tree Removal Permit
Under the State’s and City’s Density Bonus Laws, the Applicant requests a 50% density bonus in compliance with State Law provisions in place on the date of Application. This allows an increase in the unit count in the project from 2,402 units to 2,669 units. 750
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2 The Applicant continues to request three concessions under the Density Bonus Laws, due to the amount of affordable housing proposed in the Project Application. These concessions have been modified and are as follows:

1. A concession to allow the Below Market Rate (BMR) units to deviate from the requirement that unit types be comparable to the market rate units within the development pursuant to BMR Housing Mitigation Procedure Manual Section 2.3.4 (A);

2. A concession to allow the studio and one-bedroom BMR affordable units to be smaller in size than the studio and one bedroom market rate units pursuant to BMR Housing Mitigation Procedure Manual Section 2.3.4 (B); and

3. A concession to allow 200,000 square feet of retail, a reduction of 400,000 square feet, where 600,000 square feet is required in the General Plan pursuant to Strategy LU19.1.4.

In 2018 and 2022, the City determined that these three concessions: a) will result in identifiable and actual costs to provide for affordable housing costs; b) will not result in specific, adverse impacts upon public health or safety or the physical environment or any property that is listed in the California Register of Historical Resources; and c) will not be contrary to state or federal law. (Gov. Code, § 65915(d)(1)(A)-(C). The award of the density bonus and concessions are not affected by the request for modification of the approved project.

In addition to the density bonus, density bonus concessions, with this Application, the applicant is additionally requesting a density bonus waiver. A density bonus waiver is to a development standard that the project cannot meet due to the proposed design, and if the project were required to meet the standard, it would cause the project to lose units in the housing development. State law disallows the City to reject the request for a waiver under the presumption that a differently designed project could meet the existing standard.

The applicant is proposing to not meet the 1:1 setback to height (slope line) standard established in the General Plan in Figure LU-2 (Community Form Diagram). This would allow structures as proposed in Blocks 2, 5, 8, 10, 11, 13, 14 and 15 to encroach into this setback. The encroachment is identified in the plan set in Sheet P-508 and P508.1. These diagrams indicate that imposition of the slope line standard would cause the project as designed to lose residential units. As a result, the City must grant the proposed density bonus waiver.

These Approvals, including the density bonus, the three concessions and the waiver identified above, are collectively referred to as the “Project,” and are reflected in the plan set included in Attachment “A.”
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3 This Approval does not cover encroachments or other improvements within the public right-of-way, including but not limited to, the proposed intersection located between Vallco Parkway and Highway 280 (right of way encroachments are subject to the City’s permitting review process) or proposed tree removals within the public right of way.

In addition, this Approval does not cover any signage, sign programs, construction permits, or final map(s). Subsequent applications for these permits will be reviewed prior to approval, consistent with the City’s permit approval processes and the requirements of Government Code section 65913.4.

II. Basis for Approval
Government Code Section 65913.4 (SB 35, as amended) sets forth a streamlined, ministerial approval process for certain housing developments in jurisdictions that have not made sufficient progress toward meeting their affordable housing goals for above-moderate and lower income levels as mandated by the State. The California Department of Housing and Community Development (“HCD”) determined that the City made sufficient progress toward its above moderate income housing goals but made insufficient progress toward its lower (very low and low) income housing goals.

Therefore, HCD determined that the City is subject to the streamlined, ministerial review and approval provisions in Government Code Section 65913.4 for very low and low income housing projects.

On September 21, 2018, the Vallco Town Center project was approved pursuant to SB 35, which was subsequently modified in 2022. The Applicant submitted a second request for modification of the approved project on December 5, 2023. In addition to the Project Plans, the Project Application supporting information provided by the Applicant that the City reviewed in making this determination is available on the City’s website.

The Applicant’s modification request is subject to a limited scope of review under Government Code section 65913.4(h) unless the modification changes the total number of residential units or total square footage of construction by 15 percent or more, not including underground space. (Gov. Code, § 65913.4(h)(3).) The scope of review of a qualified modification request under section 65913.4(h) is limited to determining whether the modified project meets the statutory criteria for SB 35 eligibility and whether the project complies with objective planning standards in effect at the time the original project application was submitted. (Gov. Code, § 65913.4(h)(1)(B).) Staff generally may not apply objective planning standards adopted after the March 2018 submittal date of the original Vallco SB 35 application if these requirements are met. In addition, the City may not reconsider “prior determinations that are not affected by the modification” (Gov. Code, § 65913.4(h)(4)) and must use “the same assumptions and 752
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4 analytical methodology” that it used in approving the original application. (Gov. Code, § 65913.4(h)(1)(C).)
The modification request also includes a request for modification of the approved tentative subdivision map for the project. The streamlined approval provisions of SB 35 apply to approval of the tentative subdivision map. (Gov. Code, §65913.4(d)(2).)).

Under Government Code section 65913.4(h), review must be limited to objective subdivision standards that were in place at the time of the original application.

Under Government Code section 65913.4(h)(2), the City must complete ministerial review of the proposed modification request within 60 days. The deadline for completing review of the Vallco/Rise modification request was February 5, 2024.

However, the Applicant agreed to an extension of time, until February 16, 2024, in review of the proposed modification to allow additional time for coordination between the Applicant, the City and other local agencies. This letter, which serves as notice of the Approval of the modification request pursuant to Government Code section 65913.4(h), is being issued within that time period.

The City has identified its basis for approval of the project in Attachment B.

III. Standard Project Requirements and Project Implementation Requirements The Project Application is approved subject to the Standard Project Requirements and Project Implementation Requirements (collectively “Requirements”) set forth in Attachment B. These Requirements identify objective General Plan, zoning, and/or objective design review standards that were applied to the project at the time the original Application was submitted to the City on March 27, 2018. These Requirements are uniformly applied to similar entitlement applications and are within the City’s rules and regulations, including its General Plan, General Plan Environmental Impact Report, Municipal Code (including the zoning, subdivision and density bonus provisions), BMR Housing Mitigation Procedural Manual, and other applicable permit application forms and approvals, or reflect legal requirements imposed by other agencies and/or state law.

Further, Government Code Section 65913.4 contains specific requirements and criteria for a project to be subject to the streamlined, ministerial review and approval process.

In order to assure the Approval is implemented as required by Government Code Section 65913.4, the City has included those in the Requirements in Attachment C. 753
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1 ATTACHMENT B

BASIS FOR APPROVAL
Eligibility for Modification Request Under Government Code Section 65913.4(h) Under Government Code section 65913.4(h)(3), a proposed project modification qualifies for limited-scope review under 65913.4h) unless (A) “[t]he development is revised such that the total number of residential units or total square footage of construction changes by 15 percent or more, or (B) “[t]he development is revised such that the total number of residential units or total square footage of construction changes by 5 percent or more and it is necessary to subject the development to an objective standard beyond those in effect when the development application was submitted in order to mitigate or avoid a specific, adverse impact, . . . and there is no feasible alternative method to satisfactorily mitigate or avoid the adverse impact.” The number of residential units is increased in the modified project by 11.12%, and the proposed modifications decrease the total square footage of construction by approximately 11.66%. Thus, the modified project qualifies for review as a modification request under Government Code section 65914.4(h).

Eligibility for Streamlined Review Under SB 35
The following is an analysis to determine whether the project continues to meet the eligibility requirements of Government Code section 65913.4. The eligibility requirements are listed in the form of questions with responses based on whether this is applicable to the modification request.

1. Has the Department of Housing and Community Development (“HCD”) determined that the local agency is subject to SB 35?
Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

In 2018, when the original application was submitted, HCD had determined that due to the type and amount of affordable housing generated in the City of Cupertino, the project was subject to SB 35 streamlining.

2. Is the project a multifamily housing development (2 or more residential units)? Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

The proposed project continues to be a mixed-use development with 2,669 residential units and therefore, qualifies as a multifamily housing development. 755
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2 3. Has the applicant dedicated the applicable minimum percentage of units in the project to households making below 80% of the area median income?
Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

In 2018, HCD had identified the City of Cupertino as a “50% Affordable Housing jurisdiction” for purposes of SB 35 streamlining and ministerial review. The modification request include 50% (890 units) of the base (1,779 units) as affordable to very low income or low income households earning annual incomes less than 80% of the area median income. The additional units proposed in the project is a result of additional market rate units the project is eligible under State Density Bonus law, which are exempt from SB35 affordability requirements.

4. If the site is in a city, is a portion of the city designated by the United States Census Bureau as either an “urbanized area” or “urban cluster,” or, if the site is in an unincorporated area, is the parcel entirely within the boundaries of “urbanized area” or “urban cluster”? Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

In 2018, the U.S. Census data identifies the City of Cupertino as being a part of the San Jose urbanized area.

5. Does at least 75% of the perimeter of the site adjoin parcels currently or formerly developed with “urban uses”?
Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

California Government Code section 65913.4(h)(8) defines “urban uses” to mean any current or former residential, commercial, public institutional, transit or transportation passenger facility, or retail use, or any combination of those uses.

The City determined in 2018 that at least 75% of the perimeter of the project site adjoin parcels currently or formerly developed with urban uses.

6. Does the site have either zoning or a general plan designation that allows for residential use or residential mixed-use development and does the development designate at least two-thirds of the square footage for residential use?
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3 Residential or Mixed-Use Designation
Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

The 2018 Cupertino General Plan: Community Vision 2015 – 2040 identified the parcels at the project site as the Vallco Shopping District Special Area which had the following General Plan land use designation: Commercial/Office/Residential. This land use designation allows mixed-use developments with commercial, (including retail and hotel uses), office, and residential uses.

The 2018 zoning of the property was Planned Development with General Commercial uses (P(CG)) south of Vallco Parkway and Planned Development with Regional Shopping uses (P(Regional Shopping)) north of Vallco Parkway. While the zoning did not allow residential uses, the General Plan designation in effect in 2018 allowed for a mix of uses including residential.

Government Codes section 65913.4(a)(5)(B) provides that in the event an objective zoning standard (here, the 2018 zoning designation) is mutually inconsistent with an objective general plan standard (here, the 2018 General Plan land use designation), the general plan designation prevails. The proposed modified project continues to propose a mixed-use development with residential, commercial and office uses.

Therefore, the proposed modification request is consistent with the 2018 General Plan land use designation allowing a mix of uses, including residential.

Residential Square Footage
Applicable to the modification request, since there are modifications proposed that change residential and nonresidential square footage.

Government Code section 65913.4(a)(2)(C) requires that projects qualifying for ministerial approval must show that “at least two-thirds of the square footage of the development is designated for residential use.” The residential and nonresidential square footage calculations must be performed using the “same assumptions and analytical methodology” that were used in the 2018 project approval.

In 2018, the definition of “floor area” in the 2018 Cupertino Municipal Code section

19.08.030(F) was used to determine what percentage of the proposed development is designated for residential use. The Municipal Code defines “floor area” to mean “the total area of all floors of a building measured to the outside surfaces of exterior walls, and including the following:

1. Halls;
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4 2. Base of stairwells;

3. Base of elevator shafts;

4. Services and mechanical equipment rooms;

5. Interior building area above fifteen feet in height between any floor level and the ceiling above;

6. Basements with lightwells that do not conform to Section 19.28.070(I);

7. Residential garages;

8. Roofed arcades, plazas, walkways, porches, breezeways, porticos, courts, and similar features substantially enclosed by exterior walls;

9. Sheds and accessory structures.
"Floor area" shall not include the following:

1. Basements with lightwells that conform to Section 19.28.070(I);

2. Lightwells;

3. Attic areas;

4. Parking facilities, other than residential garages, accessory to a permitted conditional use and located on the same site;

5. Roofed arcades, plazas, walkways, porches, breezeways, porticos, courts and similar features not substantially enclosed by exterior walls.” Cupertino Municipal Code section 19.08.030(A) defines an “attic” to mean “an area between the ceiling and roof of a structure, which is unconditioned (not heated or cooled) and uninhabitable.” Therefore, mechanical electrical and other areas between the ceiling and roof are not included in the calculation of floor area.

Cupertino Municipal Code section 19.08.030(F) defines “first floor” to mean “that portion of a structure less than or equal to twenty feet in height, through which a vertical line extending from the highest point of exterior construction to the appropriate adjoining grade, passes through one story.” Based on an independent review conducted by the City’s contract plan check consultant, under the supervision of City Planning staff, the modification request complies with the minimum residential square footage requirement of SB 35. The proposed modification is a mixed-used residential development consistent with General Plan land use designation and Municipal Code definitions with at least twothirds of the area designated for residential use.

The following table shows the square footage of various uses provided by the applicant and the square footage calculated by the City’s consultant, based on plans submitted by the applicant. Any methodological differences between the applicant’s 758
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5 calculation and the City’s review do not impact the project’s compliance with SB 35 criteria or applicable objective standards.

Residential Retail Office Total
Approved SF (2018) 4,961,904 485,912 1,981,447 7,429,263 % of Total 66.8 6.5 26.7 100
Approved SF (2022 Mod.) 5,119,005 429,408 1,973,494 7,521,907 % of Total 68.1 5.7 26.2 100
2024 Modification Plans (SF) 4,381,608 226,386 1,954,613 6,562,607 % of Total 66.8 3.4 29.8 100
Consultant Calculations (SF) 4,429,637 229,469 1,971,167 6,630,273 % of Total 66.8 3.5 29.7 100

7. Does the project involve a subdivision of land and is the development subject to a requirement that prevailing wages will be paid and a skilled and trained workforce will be used? Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

The applicant has certified that the project will be subject to the applicable requirements of California Government Code section 65914.3(a)(8) related to the payment of the general prevailing rate of per diem wages for all construction workers and that a skilled and trained workforce will be used.

8. Is the project outside of each of the following areas? (The full text of the criteria listed below can be found in section 65913.4(a)(6).)
Not applicable to the modification request, since the proposed modifications do not impact this criterion and pursuant to Govt Code section 65913.5(g), the City is prohibited from revisiting these determinations from 2018. • Coastal zone – The project site is outside a coastal zone. The City of Cupertino’s General Plan does not identify any portions of the City within a Coastal Zone. • Prime farmland or farmland of statewide importance – The project site is outside prime farmland or farmland of statewide importance. The City of Cupertino’s General Plan does not identify any portions within the City to be prime farmland or farmland of statewide importance.
• Wetlands as defined under federal law – The project is outside any wetlands as defined under federal law. There are no wetlands as defined under federal law identified on the project site.
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6 • High or very high fire hazard severity zones – The project site is outside the high or very high fire hazard severity zones. The high or very high fire hazard severity zones are identified in Chapter 16.74 of the Municipal Code. • Hazardous waste site – The site is not listed as a hazardous waste site pursuant to Health and Safety Code section 65962.5 or 25356.
• Earthquake fault zones in an official map published by the State Geologist, unless the development complies with state seismic protection building code standards and by local building standards – The project site is outside earthquake fault zones and will comply with applicable state seismic protection building code standards and local building standards.
• FEMA designated flood plain or floodway – The project site is outside a FEMA designated flood plain or floodway.
• Lands designated for conservation in a habitat conservation plan – The project site is outside lands designated for conservation in a habitat conservation plan. • Protected species habitat – The project site is outside any protected species habitat. • Lands under a conservation easement – The project site does not include lands under a conservation easement.
• Require demolition of (a) housing subject to recorded rent restrictions, (b) housing subject to rent control, (c) housing occupied by tenants within past 10 years, or (d) an historic structure placed on a local, state, or federal register – The project site is outside an area that would involve the demolition of any housing subject to rent restriction, rent control or occupied by tenants in the past 10 years or an historic structure placed on a local, state, or federal register. The site has historically been used and operated as a regional mall. There has never been any housing located on the project site. While the site is identified as a “Community Landmark” in the City’s General Plan, the site does not contain an historic structure that was placed on a national, state, or local historic register as referenced in SB 35. • Land governed by the Mobilehome Residency law, the Recreational Vehicle Park Occupancy Law, the Mobilehome Parks Act, or the Special Occupancy Parks Act – The project site is not located on land governed by the Mobilehome Residency law, the Recreational Vehicle Park Occupancy Law, the Mobilehome Parks Act, or the Special Occupancy Parks Act.
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7 9. Has the project proponent certified that either the entire development is a “public work” for purposes of the prevailing wage law or that the construction workers will be paid at least the prevailing wage?
Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

The applicant has affirmed in its project application that all construction workers will be paid at least the prevailing wage.

10. Has the project proponent certified that “a skilled and trained workforce” will be used to complete the development, if the requirement is applicable? Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

California Government Code section 65914.3(a)(8)(B)(ii) defines a skilled and trained workforce for purposes of this section to have “the same meaning as provided in Chapter 2.9 (commencing with Section 2600) of Part 1 of Division 2 of the Public Contract Code.” The applicant has affirmed in the project application that it will use skilled and trained workforce to complete the development.

Compliance with Objective Standards
Density
Not applicable to the modification request, since there are no modifications proposed which impact this criterion.

The project meets the maximum allowable General Plan density for the site. The project is located on 50.822 acres, prior to dedication of required right-of-way to accommodate frontage improvements. In 2018, the City determined that the base maximum residential yield would be 1,779 units. With a revised 50% density bonus (as the Density Bonus provisions stood at the time the modified application was made), the maximum residential yield is 2,669 units.

Office Allocation
Applicable to the modification request, since there are modifications proposed which impact this criterion.

The project meets the maximum General Plan office allocation for the site. The 2018 General Plan allowed a maximum of 2,000,000 sq. ft. of office development at the Vallco Shopping Center Special Area. Both the applicant provided calculations and the city’s 761
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8 independent reviewer identified that the office development is less than this maximum.

Please see the table on Page 5.

Objective Zoning Standards
Applicable to the modification request, since there are modifications proposed which may impact this criterion.

The General Plan related to the Vallco Shopping Center Special Area in effect in 2018 (see Attachment B) contemplated the preparation of a specific plan for the project site. The specific plan was expected to include zoning standards. The draft specific plan was being prepared and was not adopted as of the date the original project application was submitted to the City in March 2018.1 Only objective planning standards in effect at the time that the original application was submitted to the City can be applied to the project or to the modification request. (Gov. Code, §§ 65913.4(a)(5), 65913.4(g)). As a result, there was no specific plan or associated zoning standards, applicable to the project application.

As determined in 2018, there are no height limits applicable to the original or modified project. However, the Community Form Diagram (Figure LU-2) in the Land Use Element of the 2018 General Plan identifies building planes the project must meet. Figure LU-2 states as a foot note: “Maintain the primary building bulk below a 1:1 slope line drawn from the arterial/boulevard curb line or lines except for the Crossroads Area” and “For the North and South Vallco Park areas (except for the Vallco Shopping District Special Area): Maintain the primary building bulk below a 1.5:1 (i.e., 1.5 feet of setback for every 1 foot of building height) slope line drawn from the Stevens Creek Blvd. and Homestead Road curb lines and below 1:1 slope line drawn from Wolfe Road and Tantau Avenue curb line.” In 2018, it was determined that the original project met this standard. The 2023 modified project has requested a Density Bonus waiver from this standard. Since the implementation of this standard would result in the loss of units in the development as designed, the City must approve this Density Bonus waiver. Slope line sections are indicated on Sheets P-0508 and P-0508.01.

Objective Design Review Standards
Applicable to the modification request, since there are modifications proposed which may impact this criterion.

As was determined in 2018, there are no specific “objective design review standards” for this site (e.g., architectural design standards). However, there are standard project 1 The Vallco Town Center Specific Plan was adopted on September 18, 2018. However, upon a referendum by local residents, the City Council rescinded the adopted Plan in May 2019. 762
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9 requirements that are broadly applicable to development within the City (for example, standards that relate to streets). There have been changes to the project which impact standard project requirements, which have been modified to apply to the proposed modifications, and therefore, the modification request complies with design review standards.
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1 ATTACHMENT C

STANDARD PROJECT REQUIREMENTS AND

PROJECT IMPLEMENTATION REQUIREMENTS
These Standard Project Requirements and Project Implementation Requirements are intended to be read in conjunction with the Ministerial Approval Letter – The Rise SB 35 Modification Project Application, issued February 16, 2024. Where appropriate, City staff may defer compliance with specific Standard Project Requirements until it is determined to be reasonably related to and necessary for a particular construction or project phase. If timing for compliance is not specified, it shall be determined by the City Manager or her/his designee.

1. ACCURACY OF THE PROJECT PLANS
The Applicant/property owner is responsible to verify all pertinent property data including but not limited to property boundary locations, building setbacks, property size, building square footage, any relevant easements and/or construction records. Any errors of any property data may invalidate this approval and may require additional review.

2. ANNOTATION OF THE STANDARD PROJECT REQUIREMENTS
These Standard Project Requirements and Project Implementation Requirements must be incorporated into and annotated on the building plans.

3. APPROVED PLANS
The Approval is based on the Approved Plans stamped February 5, 2024, and attached herewith for a mixed use project with:
a. 2,669 residential units of which 890 units shall be affordable as outlined in condition #4 below. In addition, the residential uses shall be approximately 4,381,608 square feet but not less than 66.7% of the floor area of the project. b. Office uses shall be approximately 1,954,613 square feet. c. Retail uses shall be no less than and shall be approximately 226,386 square feet. d. Office and Retail uses combined shall not exceed 33.3% of the floor area of the project.
e. A total of 15 developable blocks connected by surface streets. f. A total of no more than 2,700 condominium units.
g. Associated improvements as proposed, except as stated herein.

Building permits, including grading and demolition permits, must be obtained prior to commencement of construction. Building permit plans must substantially match the dimensions, floor plans and floor areas indicated in the approved plan set, and must include stamped and certified calculations of each type of authorized use 764
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2 (Residential, Office and Retail) by a Professional Architect or Engineer for verification by the City.

4. ADDITIONAL FLOOR PLAN DETAILS
The project shall be constructed in the manner that substantially conforms to the approved plans. Minor modifications to the approved plans, including but not limited to any modification necessary to comply with Conditions #80 (Loading & Waste Management Entrances) and #81 (Frontage Road Design), may be approved under Municipal Code Chapter 19.164, subject to the limitations on discretionary review set forth in Government Code section 65913.4. Within 90 days of issuance of this letter, the Applicant shall provide floor plans (P-800 series) for all floor levels (same/similar floor plans may be indicated as “typical”).

5. AFFORDABLE UNITS
a. The Applicant shall provide 50% of the base yield for the project site (890 units) as affordable, of which 267 units shall be affordable to households making 50% below the area median income and 623 units shall be affordable to units making 80% below the area median income.
b. Of the 890 affordable units, 160 Very Low Income units and 107 Low Income units, for a total of 267 units, are required by the City’s Below Market Rate (BMR) Housing Program (Municipal Code Chapter 19.172). These 267 units shall be subject to the affordable rent and eligibility restrictions in the City's Below Market Rate Housing Mitigation Program Procedural Manual ("Procedural Manual"). All City BMR units shall be affordable for a period of not less than 99 years. Rent shall be calculated as included in the Procedural Manual and shall include parking costs. The BMR units shall be administered under the City’s Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units (Administration Manual).
c. State Density Bonus Law (Government Code Section 65915 et seq.) requires the project to contain 267 Very Low Income units. These units are inclusive of the 160 Very Low Income City BMR units from subsection (b) above. The remaining 107 Very Low Income units shall be affordable for a period of not less than 55 years and administered under the California Tax Credit Allocation Committee’s (TCAC’s) compliance manual, and rent shall be calculated as provided in State Density Bonus Law and implementing regulations.
d. 623 affordable units shall be affordable to Low Income households earning 80 percent of median income or below. These units are inclusive of the 107 Low Income City BMR units from subsection (b) above. The remaining 516 Low Income units shall be affordable for a period of not less than 55 years and administered under the TCAC compliance manual, and rent shall be calculated 765
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3 as provided in the TCAC compliance manual. The units shall be subject to the same preference program outlined in the City Procedural and Administration Manuals.
e. The following table indicates affordable unit type, income levels, length of affordability, rents, and administration requirements. With respect administration of the affordable units, the City and Applicant may elect to establish project-specific administration programs and protocols, including the use of a single compliance manual and administering agency. Such projectspecific administration may be further detailed through a master affordable housing agreement.

City BMR State Affordable
Income levels Very Low
(≤ 50% AMI)
Low
(≤ 80% AMI)
Very Low
(≤ 50%
AMI)
Low
(≤ 80% AMI)
Number of
affordable
units (890
Total)
160 107 107 516
Term of
Affordability
(not less than)
99 years 55 years
Rent
calculation
City Procedural and
Administration Manual
State
Density
Bonus Law
CA Tax Credit
Allocation
Committee
(TCAC)
Compliance
Manual
Administration
regulations
City Procedural and
Administration Manual
TCAC Compliance Manual
except units subject to same
preference program as in
City Procedural and
Administration Manual
Administering
Agency
City – through third party
vendor selected by the City
and paid for by Applicant
or successor
Applicant. Annual audit to
be performed by third party
auditor selected by the City
and paid for by Applicant or
successor.
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4 f. The project is permitted the following total number of residential units in each block of the development:

Affordable
Units
Market Rate
Units
Total
Block 1 - 204 204
Block 2 - 268 268
Block 3 - 73 73
Block 4 - 182 182
Block 5 297 - 297
Block 6 - 47 47
Block 7 - 89 89
Block 8 - 254 254
Block 9 - 204 204
Block 10 284 - 284
Block 11 309 - 309
Block 12 - 458 458
Block 13 - - -
Block 14 - - -
Block 15 - - -
Total 890 1,779 2,669
g. Pursuant to Municipal Code Section 19.56.050(F), affordable units in the project, and for each phase of the project, shall be constructed concurrent with, or prior to, the construction of the market rate units.

The Director of Community Development may approve modifications to the phasing plan provided that no modification may reduce the total number of affordable units constructed below 25% of the total number of units constructed.

The units constructed shall include a proportional number of City BMR units relative to the total number of BMR units. In the event the Director approves a modification pursuant to this paragraph, the City may issue a certificate of occupancy for a subsequent residential building only if it includes sufficient affordable units to satisfy the requirements of Government Code section 65913.4.

In the event that the ministerial approval expires or is otherwise terminated pursuant to Government Code section 65913.4 prior to achieving such compliance, Applicant shall pay Below Market Rate Housing Mitigation In-Lieu Fees in an amount equivalent to the provision of the outstanding affordable units 767
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5 to meet the requirements of Section 65913.4. as determined in the BMR Housing Mitigation Program Procedural Manual.
h. Pursuant to Health and Safety Code Section 17929, to the extent that the affordable units are provided in the same buildings as market rate units, the occupants of the affordable units shall have the same access to the common entrances and to the common areas and amenities of the project as the occupants of the market-rate housing units, and the affordable units may not be isolated to a specific floor or an area on a specific floor.
i. The Applicant shall identify the location of individual affordable units and prepare a master affordable housing agreement and declaration of restrictive covenants, which shall be subject to review and approval by the City Attorney and which shall be recorded prior to the issuance of the first building permit for vertical construction. The location of the individual affordable units is not required for ministerial approval but distribution of units per this subsection can be included as a condition of approval per Section 301(a)(5).

6. RESIDENTIAL KITCHENS
The kitchen area within each unit shall be one contiguous floor area without any separation, such as doors or barriers.

7. SAFE PEDESTRIAN PATHS
Building permit plans shall indicate clearly defined pedestrian paths in parking lots to provide a safe path to building entrances.

8. NON-RESIDENTIAL BELOW MARKET RATE HOUSING PROGRAM
The Applicant shall comply with the City’s Non-residential BMR program by paying the required housing mitigation fees per the Housing Mitigation Manual for any office development, payable at the time of building permit issuance for vertical construction of any office use. The Applicant’s request for a waiver of housing mitigation fees is pending and will be reviewed under the procedures set forth in the Housing Mitigation Manual.

9. FEES
The Applicant shall pay all applicable fees, taxes, and bonds per the City’s adopted fee schedule and/or Municipal Code, at the time of building permit issuance.

Applicable fees shall be only those associated with the development for which the building permit is issued, and fees not tied to the issuance of a building permit for a specific phase of construction shall be due upon the issuance of the building permit for vertical construction (e.g., core and shell permit). Fees, taxes and bonds, include, but not limited to:
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6 a. Building Permit Fees
b. Third-party Consultant Costs plus any administration fees c. Below Market Rate Housing Mitigation Fees
d. Transportation Impact Fees
e. Parkland Dedication Fees. Parkland dedication fees for the affordable units included in the project are waived in compliance with the City’s BMR Procedural Manual.
f. Storm Drain Fees
g. Public Works plan review, encroachment permit, and grading permit fees and bond. Additional reviews of three or more will be charged hourly. On-site Grading Bond shall be in the amount of 100% of site grading and drainage improvements, including retaining walls and shoring facilities.

10. FORMATION OF A PROPERTY OWNERS’ ASSOCIATION
Prior to issuance of the first building permit for vertical construction, one or more Property Owner’s Association shall be formed to maintain the common areas of the property, or a portion thereof consistent with the phasing of construction. The Conditions, Covenants and Restrictions (CC&Rs) shall be reviewed and approved by the City Attorney, the Director of Public Works and the Director of Community Development prior to recordation of the CC&Rs. The City’s review and approval of the CC&Rs shall be limited to confirming that the following terms are incorporated into each Association’s CC&Rs:
a. That members/board meetings shall be held at a minimum of once/year. b. The Association assessments shall cover, among other costs and expenses, the following:
i. Maintenance of common area on the property including, but not limited to, private drives and roadways, hardscaping, parking, landscaping, stormwater treatment facilities, and accessory items, such as trash bins/areas, tree grates, outside trash bins, and fences.
ii. Building and site repair on a regular schedule, or as otherwise necessary, and building renovation and replacement, as necessary.
c. Any amendment to the CC&Rs material to the condition or maintenance of the property or compliance with any Condition of Approval must be reviewed and approved by the City.
d. Disbanding of the Association shall require City approval.

11. PRIVATE ROAD MAINTENANCE AGREEMENT
A reciprocal maintenance agreement shall be required for all parcels that share a common private drive or private roadway with one or more other parcels within the tract. The agreement shall be recorded prior to issuance of building permit for 769
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7 vertical construction of the phase in which the private roadways are proposed and shall be subject to prior approval as to form and content by the City Attorney. Such maintenance obligations shall be included in the Conditions, Covenants and Restrictions for the Property Owners’ Association.

12. STREET AND ROAD CLOSURES
During project operations, street and road closures for resident or tenant safety and security are not approved as part of this Application. Temporary street and road closures may be permitted pursuant to review and approval of a Special Events Permit. Any future fencing or road closures proposed to close streets is subject to staff review and approval.

13. BUSINESS HOURS OF OPERATION
Any office or commercial uses with hours of operation earlier than 7:00 a.m. or later than 11:00 p.m. must obtain Conditional Use Permits.

14. CONSTRUCTION MANAGEMENT PLAN
A construction management plan shall be prepared by the Applicant and approved by the City prior to issuance of building permits. Staging of construction equipment shall not occur within 100 feet of any residential property.

15. CONSTRUCTION AND DEMOLITION DEBRIS REQUIREMENTS
All waste material generated from the demolition, site preparation, and construction of the project shall be recycled or otherwise diverted from landfill in accordance with the California Green Building Standards Code (CalGreen) and the Municipal Code.

The Applicant shall provide documentation that waste materials generated met the minimum diversion rate of 65% identified in the CalGreen and Municipal Codes prior to final permit inspections.

16. GRADING AND CONSTRUCTION HOURS AND NOISE LIMITS
a. All grading activities shall be limited to the dry season (April 15 to October 1), unless permitted otherwise by the Director of Public Works. b. Construction hours, street construction, grading, underground utility, and demolition work, and noise limits shall be compliant with all requirements of Chapter 10.48 of the Cupertino Municipal Code.
c. Grading, street construction, underground utility and demolition hours for work done more than 750 feet away from residential areas shall be limited to Monday through Friday, 7 a.m. to 8 p.m. and Saturday and Sunday, 9 a.m. to 6 p.m.

Grading, street construction, demolition or underground utility work within 750 feet of residential areas shall not occur on Saturdays, Sundays, holidays, and 770
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8 during the nighttime period as defined in Section 10.48.053(b) of the Municipal Code.
d. Construction activities shall be limited to Monday through Friday, 7 a.m. to 8 p.m. and Saturday and Sunday, 9 a.m. to 6 p.m. Construction activities are not allowed on holidays as defined in Chapter 10.48 of the Municipal Code. Nighttime construction is allowed if compliant with nighttime standards of Section 10.48 of the Cupertino Municipal Code.
e. Rules and regulations pertaining to all construction activities and limitations identified in this permit, along with the name and telephone number of an applicant appointed disturbance coordinator, shall be posted in a prominent location at the entrance to the job site.
f. The Applicant shall be responsible for educating all contractors and subcontractors of restrictions on construction, street construction, grading, underground utility, and demolition work.

The Applicant shall comply with the above grading and construction hours and noise limit requirements unless otherwise indicated.

17. DUST CONTROL
The following construction practices shall be implemented during all phases of construction for the proposed project to prevent visible dust emissions from leaving the site:
a. Water all active construction areas at least twice daily and more often during windy periods to prevent visible dust from leaving the site; active areas adjacent to windy periods; active areas adjacent to existing land uses shall be kept damp at all times, or shall be treated with non-toxic stabilizers or dust palliatives. b. Cover all trucks hauling soil, sand, and other loose materials or require all trucks to maintain at least 2 feet of freeboard;
c. Pave, apply water at least three times daily, or apply (non-toxic) soil stabilizers on all unpaved access roads, parking areas and staging areas at construction sites. d. Sweep streets daily, or more often if necessary (preferably with water sweepers) if visible soil material is carried onto adjacent public streets. e. The Applicant shall incorporate the City’s construction best management practices into the building permit plan set.

18. AIR QUALITY
In compliance with the General Plan Environmental Impact Report Mitigation Measures related to Air Quality, the Applicant shall, prior to issuance of grading, demolition and/or building permits demonstrate compliance with the current Bay Area Air Quality Management District’s basic control measures for reducing construction emissions of PM10.
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9 19. FIRE DEPARTMENT AND EMERGENCY FIRE RESPONSE
Within 365 days of project approval, the Applicant shall prepare an emergency response time study consistent with the requirements of Santa Clara County Central Fire Protection District (“District”) Development Review Comments, Comment 1, dated February 15, 2024. The Response Time Study shall evaluate the project’s additional demand on District resources and the resulting impact on the District’s ability to meet the Critical Response Time Standard using its existing resources. If the Response Time Study shows that the District will not be able to meet its Critical Response Time Standard after the project is fully occupied, the Applicant shall prepare an emergency services support plan for review and approval by the District and City within 180 days of submission of the Response Time Study (“Emergency Services Support Plan”). The Applicant shall comply with the requirements in District Development Review Comments, Comment 1, which are incorporated by reference herein. Prior to preparation of the Response Time Study, the Applicant, District and City may mutually agree to an alternative agreement that resolves potential Project impacts, if any, on the District’s Critical Response Time Standard.

20. COMPLIANCE WITH CODE REQUIREMENTS
a. The project is subject to the governing provisions of Title 24 of the California Code of Regulations in effect at the time of building permit application including but not limited to the California Building Code, the California Plumbing Code, and California Fire Code, and shall be constructed in accordance with all such applicable state and locally adopted building standards. The Applicant shall obtain LEED Silver certification or an alternative reference standard in accordance with the Green Building Ordinance since the building size is over 50,000 square feet.
b. The Applicant shall ensure that the project addresses comments and corrections set forth in the following:
i. The Fire Department of Santa Clara County comment letter dated February 15, 2024,
ii. The Public Works Department’s Environmental Services Division comments dated January 12, 2024,
iii. The Cupertino Sanitary District dated January 17, 2024, and iv. The Public Works Department Development Services Division two comment letters dated January 19, 2024, including comments from City Surveyor, Giuliani & Kull, Inc.
c. The Applicant should consider comments from the Valley Transportation Authority in their letter dated January 19, 2024.
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10 21. ENVIRONMENTAL HEALTH
The Applicant shall obtain all necessary clearances from the Santa Clara County Department of Environmental Health (DEH) and/or other applicable environmental regulatory agencies. Soil-disturbing activity on any parcel subject to DEH oversight may commence only upon DEH clearance for such activity.

Pursuant to review of the DEH, limited approval has been issued for make ready utility work in the western portion of the project site, subject to the requirements articulated in DEH’s letter dated January 11, 2024. Additionally, as noted in the letter, due to the changes in the project, a revised SMP must be submitted to DEH for review and approval.

22. BIOLOGICAL RESOURCES
The Applicant shall adhere to Mitigation Measure BIO-1 regarding nesting raptors and other birds set forth in the Mitigation Monitoring and Reporting Program for the City’s General Plan Amendment, Housing Element Update and Associated Rezoning Project dated December 4, 2014

23. PUBLIC ART
Public art shall be provided for the project in accordance with General Plan Policy 2- 66 and the City’s Public Art Ordinance (Chapter 19.148 of the Cupertino Municipal Code). The minimum expenditure for the artwork, including, but not limited to design, fabrication, and installation is 0.25 percent of the total project budget, with an expenditure cap of $100,000. The project pro forma shall be provided to the City to confirm the project budget, unless Applicant otherwise demonstrates that expenditure cap of $100,000 has been reached.

The final public art plans (including design) shall be reviewed by the Fine Arts Commission/Arts and Culture Commission during the building permit stage, in advance of final occupancy for the last structure/improvements that causes the cumulative valuation of the constructed portions of the project to reach $40,000,000, unless as otherwise approved by the City. Once approved by the Fine Arts Commission/Arts and Culture Commission, the public artwork shall be installed to the satisfaction of the City prior to final occupancy.

24. LANDSCAPE PROJECT SUBMITTAL(S)
Prior to issuance of building permits for vertical construction of each building/phase with associated landscape improvements on the Block, the Applicant shall submit a full Landscape Documentation Package, per sections 14.15.050 A, B, C, and D of the Landscape Ordinance, for projects with landscape area 500 square feet or more or elect to submit a Prescriptive Compliance Application per sections 14.15.040 A, B, and C for projects with landscape area between 500 square feet and 2,500 square feet. 773
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11 The Landscape Documentation Package(s) or Prescriptive Compliance Application(s) shall be reviewed and approved to the satisfaction of the Director of Community Development prior to issuance of building permits, and additional requirements per sections 14.15.040 D, E, F, and G or 14.15.050 E, F, G, H, and I will be required to be reviewed and approved prior to final inspections.

25. SOIL ANALYSIS REPORT
A soils analysis report shall document the various characteristics of the soil (e.g., texture, infiltration rate, pH, soluble salt content, percent organic matter) and provide recommendations for amendments as appropriate to optimize the productivity and water efficiency of the soil.

The soil analysis report shall be made available to the professionals preparing the landscape and irrigation design plans in a timely manner either before or during the design process. A copy of the soils analysis report shall be submitted to the Director of Community Development as part of the landscape documentation package.

26. LANDSCAPE AND IRRIGATION PLANS
The Applicant shall submit detailed landscape and irrigation plans to be reviewed and approved by the Director of Community Development prior to issuance of building permits for each phase where associated landscape improvements are required. The landscape plan shall include water conservation and pesticide reduction measures in conformance with Chapter 14.15, Landscape Ordinance, and the pesticide control measures referenced in Chapter 9.18, Stormwater Pollution Prevention and Watershed Protection, of the Cupertino Municipal Code.

27. LANDSCAPE INSTALLATION REPORT(S)
The project is subject to all provisions delineated in the Landscape Ordinance (CMC, Chapter 14.15). A landscape installation audit(s) shall be conducted by a certified landscape professional after the landscaping and irrigation system(s) have been installed. The findings of the assessment(s) shall be consolidated into a landscape installation report(s). The landscape installation report(s) shall include, but not be limited to inspection to confirm that the landscaping and irrigation system(s) are installed as specified in the landscape and irrigation design plan(s), system tune-up, system test with distribution uniformity, reporting overspray or run-off that causes overland flow, and preparation of an irrigation schedule.

The landscape installation report(s) shall include the following statement: “The landscape and irrigation system have been installed as specified in the landscape and irrigation design plan and complies with the criteria of the ordinance and the permit.”
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12 28. LANDSCAPE AND IRRIGATION MAINTENANCE
Per the Landscape Ordinance (Cupertino Municipal Code, Chapter 14.15), a maintenance schedule(s) shall be established and submitted to the Director of Community Development or his/her designee, either with the landscape application package(s), with the landscape installation report(s), or any time before the landscape installation report(s) is/are submitted.
a. Schedules should take into account water requirements for the plant establishment period and water requirements for established landscapes. b. Maintenance shall include, but not be limited to the following: routine inspection; pressure testing, adjustment and repair of the irrigation system; aerating and dethatching turf areas; replenishing mulch; fertilizing; pruning; replanting of failed plants; weeding; pest control; and removing obstructions to emission devices. c. Failed plants shall be replaced with the same or functionally equivalent plants that may be size-adjusted as appropriate for the stage of growth of the overall installation. Failing plants shall either be replaced or be revived through appropriate adjustments in water, nutrients, pest control or other factors as recommended by a landscaping professional.

29. RESTAURANT ODOR ABATEMENT
All new restaurants shall install odor abatement systems to reduce odor impacts from the restaurants to the adjacent community. The odor abatement systems shall be installed prior to final occupancy of the associated restaurant(s). Detailed plans shall be reviewed and approved by the Director of Community Development prior to issuance of building permits for the relevant tenant improvements for restaurant(s).

30. NOISE ANALYSIS
The Applicant shall prepare an acoustical report to demonstrate compliance with the Cupertino General Plan. All residential units shall be subject to good quality construction practices and installation of equipment, including sealing of doors, windows, frames, and casings to ensure that the interior average day/night noise level does not exceed 45 dBA Ldn. Such reports shall be provided prior to the issuance of core and shell building permits for each residential structure.

31. SIGNAGE
Signage and location for signage is not approved with this Application. Signage shall conform to the City’s Municipal Code Chapter 19.104, as in effect at the time of the original project application, unless otherwise agreed to by the Applicant. 775
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13 32. SIGN PROGRAM
A sign program is not approved with this Application and is required for this project.

The sign program shall be prepared by the Applicant for review and approval by the Director of Community Development, prior to issuance of sign permits.

33. SCREENING
All mechanical and other equipment on the building or on the site shall be screened so it is not visible from public street areas or adjoining developments. Screening materials/colors shall match building features and materials. The height of the screening shall be taller than the height of the mechanical equipment that it is designed to screen. The location of equipment and necessary screening shall be reviewed and approved by the Director of Community Development prior to issuance of building permits.

34. TRASH MANAGEMENT PLAN
A master Trash Management Plan shall be prepared by the Applicant. The plan shall demonstrate the project will meet all State and Municipal Code requirements for solid waste recycling and diversion. Plan will specify locations of trash enclosures/rooms, waste hauler circulation within the project, and methods of waste transportation within the project by the property owner, management, and residential and commercial occupants. A detailed plan shall be submitted to the City for review and approval prior to issuance of building permits for each phase/building.

35. TREE REMOVALS
The removal of up to 550 Protected trees on site, as indicated on the plans, is approved. A tree removal permit must be obtained in the event additional on-site protected trees are proposed for removal.

No street trees or trees within the existing right-of-way are approved for removal.

Any such trees shall be reviewed and approved for removal by the Department of Public Works.

36. TREE TRANSPLANTATION
The Applicant shall transplant Trees # 97, 98, 99, 69, and 70 (Holly Oaks.) The Applicant is authorized to transplant Trees # 414, 415, 416, 260, 261 or 262 at its discretion but is not required to do so.

37. TREE PROTECTION
As part of the demolition or building permit drawings, a tree protection plan shall be prepared by a certified arborist for the trees to be retained. This tree protection 776
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14 plan shall adhere to the recommendations of the City’s consulting arborist. In addition, the following measures shall be added to the protection plan:
a. For trees on private property to be retained, chain link fencing and other root protection shall be installed around the dripline of the tree prior to any project site work.
b. No parking or vehicle traffic shall be allowed under root zones, unless using buffers approved by the Project Arborist.
c. No trenching within the critical root zone area is allowed. If trenching is needed in the vicinity of trees to be retained, the City’s consulting arborist shall be consulted before any trenching or root cutting beneath the dripline of the tree. d. Wood chip mulch shall be evenly spread inside the tree protection fence to a fourinch depth. e. Tree protection conditions shall be posted on the tree protection barriers. f. Retained trees shall be watered to maintain them in good health. g. A covenant on the property shall be recorded that identifies all the protected trees, prior to final occupancy.

The tree protection measures shall be inspected and approved by the certified arborist prior to issuance of building permits. The City’s consulting arborist shall inspect the trees to be retained and/or transplanted and shall provide reviews prior to issuance of demolition, grading or building permits. Ongoing inspections by the City’s Consulting Arborist may be requested by the City, at the Applicant’s expense, to peer review Arborist reports provided on a regular basis by the Applicant. A report ascertaining the good health of the trees mentioned above shall be provided prior to issuance of final occupancy.

For trees within the public right-of-way which are subject to removal or new trees proposed for planting, the Applicant shall secure an encroachment permit from the City.

38. TREE PROTECTION BOND
The Applicant shall provide a tree protection bond in the amount of $250,000 to ensure protection of trees recommended for retention, transplantation, or replacement by the City’s consulting arborist prior to issuance of grading, demolition or building permits. The bond, or portion thereof, shall be returned after completion of construction of each building/phase, subject to a letter from the City’s Consulting Arborist indicating that the trees are in good condition.

39. TREE REPLACEMENT
In accordance with Cupertino Municipal Code Chapter 14.18, the Applicant shall provide tree replacements for trees proposed to be removed in conjunction with the 777
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15 proposed project. The number, location and type of trees shall be incorporated into the detailed landscape plan to be reviewed and approved by the Director of Community Development in consultation with the City’s Consulting Arborist.

40. TRANSFORMERS
Electrical transformers, telephone cabinets and similar equipment shall be placed in underground vaults, inside buildings, or as required by PG&E. The developer must receive written approval from both the Public Works Department and the Community Development Department prior to installation of any above ground equipment. Should above ground equipment be permitted by the City, equipment and enclosures shall be screened with fencing and landscaping such that said equipment is not visible from public street areas, as determined by the Community Development Department. Transformers shall not be located in the front or side building setback area.

41. UTILITY STRUCTURE PLAN
Prior to issuance of building permits for vertical construction of each phase in which such improvements will be installed, the Applicant shall work with staff to provide a detailed utility plan to demonstrate screening or undergrounding of all new utility structures [including, but not limited to backflow preventers (BFP), fire department connections (FDC), post-indicator valves (PIV), and gas meters] to the satisfaction of the Director of Community Development, Public Works, Fire Department, and applicable utility agencies.

42. INDEMNIFICATION
Except as otherwise prohibited by law, the Applicant shall indemnify, defend with legal counsel approved by the City, and hold harmless the City, its City Council, and its officers, employees and agents (collectively, the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against one or more of the indemnified parties or against the Applicant, to attack, set aside, or void the City’s approval of this project or any permit or approval authorized hereby for the project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in the defense of any claim or litigation. The Applicant agrees to accept the City’s tender of defense of any claim or lawsuit related to this project or City’s approval of said project. Furthermore, Applicant shall pay City’s attorneys’ fees and costs within 30 days following receipt of invoices from City. Such attorneys’ fees and costs shall include amounts paid to counsel not otherwise employed as City staff and shall include City Attorney time and overhead costs and other City staff overhead costs and any costs directly related to the litigation reasonably incurred by City.
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16 43. STREET IMPROVEMENT AGREEMENT
The Applicant shall enter into a Street Improvement Agreement with the City of Cupertino providing for payment of fees, including but not limited to plan checking and inspection fees, storm drain fees, and fees for permits. Said agreement shall be executed prior to recordation of a Final Map. The fees imposed herein may be modified at the time of recordation of a Final Map or issuance of a building permit; in the event of said change or changes, the fees changed at that time will reflect the then current fee schedule. The Street Improvement Agreement will require the following bonds:
a. Faithful Performance Bond: 100% of Off-site Improvements b. Labor & Material Bond: 100% of Off-site Improvement

44. COMPLETION OF PUBLIC WORKS IMPROVEMENTS
Public improvements necessary to implement the project shall be reviewed pursuant to Government Code section 65913.4(i)(3). Prior to entering into a street improvement agreement with the City of Cupertino, the Applicant shall have detailed plans of the improvements approved by the Director of Public Works and shall provide a surety or guarantee covering the cost of all improvements to be completed within the City of Cupertino’s jurisdiction. The street improvement agreement will specify the timeline for completion of the improvements.

For improvements to be completed on facilities which are not under the jurisdiction of the City of Cupertino, the Applicant shall, prior to entering into a street improvement agreement with the City of Cupertino, either (1) have detailed plans of the improvements approved by the agency under whose jurisdiction the facility resides, and provide a surety or guarantee to that agency to cover the cost of the improvements; or (2) provide funding to the agency under whose jurisdiction the facility resides, in an amount sufficient to fund the design and construction of the improvements. The decision to pursue option (1) or (2) above shall reside with the agency under whose jurisdiction the facility resides, in consultation with the City of Cupertino.

In the event that Applicant can demonstrate to the satisfaction of the Public Works Department that, despite their best efforts, sufficient progress has not been made with the responsible agency, the funding shall be held in a segregated account by the City or in escrow in lieu of the design and construction of the mitigation measure.

The funds will be released to the responsible agency once the project is programmed and approved.
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17 45. ENCROACHMENT PERMIT REQUIRED
The Applicant must obtain an encroachment permit from City prior to commencing any work within the right-of-way.

46. STREET WIDENING AND PUBLIC RIGHT-OF-WAY DEDICATIONS Public street widening, easements, and dedications shall be provided in accordance with City Standards, specifications and policies and as required by the Director of Public Works. Onsite private streets shall be provided with public access as shown on the approved plans. Any closure of private streets must be approved by the Fire Department and shall comply with requirements for fire and public safety access.

47. CALTRANS APPROVAL
The Applicant shall coordinate with Caltrans for any work or improvements proposed within Caltrans right-of-way. The Applicant shall provide to the City a letter of approval for the work and applicable encroachment permits issued from Caltrans to perform said work, prior to City approval and issuance of permits for any work within or affecting Caltrans right-of-way. The letter of approval from Caltrans shall explicitly state or depict the work being approved.

48. CURB AND GUTTER IMPROVEMENTS
New curbs and gutters, sidewalks and related structures shall be installed in accordance with grades and standards as specified by the Director of Public Works.

The Applicant shall close all unused driveway cuts and remove and replace broken or uplifted curb, gutter, or sidewalk as determined by the Director of Public Works.

49. PAVEMENT
The Applicant, prior to project completion, shall overlay all streets along the project perimeter, up to half street or more if improvements extend beyond the half street, with 2.5” of rubberized asphalt pavement per Caltrans Standards, and subject to approval by the City Engineer.

50. DETACHED SIDEWALK
The Applicant shall provide a minimum five-foot wide detached sidewalk along all street frontages where construction shall occur, to the satisfaction of the City Engineer.

51. PEDESTRIAN CROSSWALKS
The Applicant shall provide pedestrian crosswalk improvements around the project site. Final crosswalk improvement plans shall be reviewed and approved by the Director of Public Works.
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18 52. COLORIZED BICYCLE LANES
The Applicant shall provide colorized bicycle lane pavement along project frontages and at areas of potential vehicular conflict as determined by the Director of Public Works.

53. PEDESTRIAN AND BICYCLE IMPROVEMENTS
The Applicant shall provide pedestrian and bicycle related improvements in connection with the issuance of any building permits that would require such improvements be installed (e.g., walkway and bicycle racks) consistent with the Cupertino Bicycle Transportation Plan and the Pedestrian Transportation Plan, and as approved by the Director of Public Works.

54. GRADING
Grading shall be as approved and required by the Director of Public Works in accordance with Chapter 16.08 of the Cupertino Municipal Code. 401 Certifications and 404 permits may be required. Contact Army Corp of Engineers and/or Regional Water Quality Control Board as appropriate.

55. STORM WATER BEST MANAGEMENT PRACTICES
Utilize Best Management Practices (BMPs), as required by the State Water Resources Control Board, for construction activity which disturbs soil. BMP plans shall be included in grading and street improvement plans.

56. NPDES CONSTRUCTION GENERAL PERMIT
When and where it is required by the State Water Resources Control Board (SWRCB), the Applicant must obtain a Notice of Intent (NOI) from the SWRCB, which encompasses preparation of a Storm Water Pollution Prevention Plan (SWPPP), use of construction Best Management Practices (BMPs) to control storm water runoff quality, and BMP inspection and maintenance.

57. C.3 REQUIREMENTS
The project shall comply with the Municipal Regional Stormwater NDPES Permit.

C.3 regulated improvements are required for all projects creating and/or replacing impervious surface that is subject to requirements set forth in section C.3 of the Municipal Regional Stormwater NPDES permit. The Applicant shall reserve a minimum of 4% of developable surface area for the placement of low impact development measures to address storm water quality, on the tentative map, unless an alternative storm water treatment plan that satisfies C.3 requirements, is approved by the Director of Public Works.
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19 The Applicant shall include the use and maintenance of site design, source control and storm water treatment Best Management Practices (BMPs), which must be designed per approved numeric sizing criteria. A Storm Water Management Plan, Storm Water Management Facilities Operation, Maintenance and Easement Agreement, and certification of ongoing operation and maintenance of treatment BMPs are each required.

All storm water management plans are required to obtain certification from a City approved third party reviewer.

58. EROSION CONTROL PLAN
The Applicant shall provide an approved erosion control plan prepared by a Registered Civil Engineer. This plan should include all erosion control measures used to retain materials on site. Erosion control notes shall be stated on the plans.

The plan shall also be incorporated as an attachment to the SWPPP and shall be updated and amended as construction phases or site conditions change.

59. WORK SCHEDULE
Within 60 days of project approval, and every 6 months thereafter or as requested by the City, the Applicant shall submit a work schedule to the City to show the timetable for all grading/erosion control work, as well as work within the right of way, in conjunction with this project.

60. OPERATIONS & MAINTENANCE AGREEMENT
The Applicant shall enter into an Operations & Maintenance Agreement with the City, which shall be reviewed and approved by the Director of Public Works, prior to final occupancy. The Agreement shall include the operation and maintenance for any non-standard appurtenances in the public right-of-way that may include, but is not limited to, stormwater treatment facilities, sidewalk, pavers, enhanced landscaping, any landscaping necessary to screen utility cabinets, street trees and streetlights.

61. DRAINAGE
Drainage shall be provided to the satisfaction of the Director of Public Works. All connections from the development to the City storm drain system shall occur at maintenance holes, unless approved otherwise by the Director of Public Works.

Hydrology and pre-and post-development hydraulic calculations must be provided to indicate whether additional storm water control measures are to be constructed or renovated. The storm drain system may include, but is not limited to, subsurface storage of peak stormwater flows (as needed), infiltration, evaporation or storm water harvesting facilities, bioretention basins, and hydrodynamic separators to 782
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20 reduce the amount of runoff from the site and improve water quality. The storm drain system shall be designed to detain water on-site (e.g., via buried pipes, retention systems or other approved systems and improvements) as necessary to avoid an increase of the ten-year peak runoff, to the satisfaction of the Director of Public Works. Any storm water overflows or surface sheeting should be directed away from neighboring private properties and to the public right of way as much as reasonably possible.

62. FULL TRASH CAPTURE SYSTEM
The Applicant will be responsible for installing a full trash capture system/device to capture trash from the onsite storm drain system before the storm water reaches the City owned storm drain system and/or any adjacent creeks or diversion channels. A full capture system or device is a single device or series of devices that traps all particles retained by a 5 mm mesh screen and has a design treatment capacity of not less than the peak flow rate Q resulting from a one-year, one-hour storm in the subdrainage area (see the Municipal Regional Permit section C.10 for further information/requirements). Systems and devices must be approved by the California State Regional Water Quality Control Board (RWQCB) and selected from the San Francisco Bay RWQCB Certified Full Capture System List of Trash Treatment Control Devices which may be viewed at:
https://www.waterboards.ca.gov/water_issues/programs/stormwater/trash_implem entation.html. The Applicant shall install trash capture devices and automatic retractable curb inlet screens in all storm drain inlets in the public right of way that are located adjacent to the project.

63. GEOTECHNICAL REPORT
Prior to issuance of grading or building permits, the project design-level geotechnical report shall be approved by the City’s Geotechnical Consultant. All design criteria and specifications set forth in the design-level geotechnical report shall be implemented as a part of the project. The Applicant will be responsible for providing a geotechnical engineering review letter stating that the final approved set of plans have been reviewed and meet the intent and recommendations of the geotechnical report. Such geotechnical engineering review letter shall be peer-reviewed by the City’s Geotechnical Consultant , the costs which shall be borne by the Applicant.

64. UNDERGROUND UTILITIES
The Applicant shall comply with the requirements of the Underground Utilities Ordinance No. 331 and other related Ordinances and regulations of the City of Cupertino, and shall coordinate with affected utility providers for installation of underground utility devices. The Applicant shall submit detailed plans showing 783
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21 utility underground provisions. Said plans shall be subject to prior approval of the affected Utility provider and the Director of Public Works.

65. BUS STOP LOCATIONS
The Applicant shall install and/or improve bus shelters/trash receptacles along the Wolfe Road, Vallco Parkway and Stevens Creek Boulevard project frontages, at bus stop locations as approved by VTA. The placement and design of the bus shelters/trash receptacles at each bus stop location shall be approved by the Director of Public Works and the VTA. If the Applicant proposes enhanced shelters of a design approved by the City, said shelters shall be maintained and funded by the Applicant.

In the event that bus shelters are replaced with VTA standard revenue-generating bus shelters, the Applicant may not be required to maintain and service these bus shelters.

Shelters shall, at a minimum, include the following features:
• ADA accessible dimensions
• Concrete pad per VTA criteria
• Illuminated line number sign
• Passenger shelters
• Benches
• Trash receptacles
• Real-time information panels
• Schedule, fare, and service span
information
• Lighting

66. TRAFFIC CONTROL PLAN
The Applicant shall submit traffic control plans prepared by a Registered Traffic Engineer or Civil Engineer to be approved by the Director of Public Works, for any work in the right of way as well as a routing plan for all vehicles used during construction. All traffic control signs shall be reviewed and approved by the Director of Public Works prior to commencement of work. The City has adopted the Manual on Uniform Traffic Control Devices (MUTCD) standards for all signage and striping work throughout the City. All permanent striping shall be made of thermoplastic.

67. TRAFFIC SIGNS
Traffic control signs shall be placed at locations specified by the City.

68. STREET TREES
Street trees shall be planted within the Public Right of Way to the satisfaction of the Director of Public Works and shall be of a species and size approved by the City in accordance with Ordinance No. 125.

69. STREAMSIDE PERMIT
Prior to issuance of a building permit, the Applicant shall provide plans and information that satisfies the requirements of the Stream Side Development Permit 784
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22 as set forth by the Santa Clara Valley Water Resources Protection Collaborative.

These items include, but are not limited to, topographic survey, specific measures to protect streams and/or water bodies from water quality impacts, and coordination with all interested jurisdictional agencies.

70. CALIFORNIA WATER SERVICE COMPANY CLEARANCE
Prior to issuance of any building permit that would require the construction of water facilities, provide a letter stating California Water Service Company approval for water connection, service capability and location and layout of water lines and backflow preventers.

71. DEDICATION OF UNDERGROUND WATER RIGHTS
The Applicant shall “quitclaim” all interests in, and grant to the City authorization to extract water from, the underground strata lying beneath and within the boundary limits of the project’s property.

72. ABANDONED WATER WELLS
The Applicant shall seal abandoned or unused water wells if the City, in consultation with the Santa Clara Valley Water District, determines that said abandoned or unused water wells have a potential to contaminate the water supply.

73. SANITARY DISTRICT
A letter of clearance for the project shall be obtained from the Cupertino Sanitary District prior to issuance of building permits.

No building permits will be issued by the City for structures or units that would result in the permitted peak wet weather flow capacity through the Santa Clara sanitary sewer system being exceeded. The estimated sewage generation by the project shall be calculated using the sewer generation rates used by the San Jose - Santa Clara Water Pollution Control Plant Specific Use Code & Sewer Coefficient table, and from the City of Santa Clara Sanitary Sewer Capacity Assessment, May 2007, unless alternative (i.e., lower) sewer generation rates achieved by future development are substantiated by the developer based on evidence to the satisfaction of the Cupertino Sanitary District.

74. UTILITY EASEMENTS
Clearance approvals from agencies and property owners that have interest in utility easements on the development property (including PG&E, AT&T, and California Water Company, Cupertino Sanitary District and/or other entities) will be required prior to recordation of Final Map or issuance of building permits for vertical construction, whichever comes first. The Applicant shall provide approval letters 785
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23 and recorded easement documents for any new or abandoned easements needed for occupancy of the project.

75. FIBER OPTIC CONDUIT INSTALLATION
A separate 3” fiber optic conduit shall be installed with all joint trench construction and shall be provided to the City for its usage. The fiber optic conduit shall be installed in accordance with plans and specifications approved by the Director of Public Works.

76. STREET LIGHTING INSTALLATION
Street lighting shall be installed and shall be as approved by the Director of Public Works. Lighting fixtures shall be positioned so as to preclude glare and other forms of visual interference to adjoining properties and shall be no higher than the maximum height permitted by the zone in which the site is located.

77. SUBDIVISION AGREEMENT
The Applicant shall enter into a Subdivision agreement with the City of Cupertino providing for payment of fees, including but not limited to checking and inspection fees, storm drain fees, park dedication fees and transportation impact fees. Said agreement shall be executed prior to recordation of Final Map.

78. FINAL SUBDIVISION MAP
A final subdivision map shall be recorded prior to issuance of building permits for vertical construction. Map shall include public roadway dedications in fee title, grant of public service easements, emergency access easements, and public access easements including access to parcels 316-20-092 and 316-20-088. The Final Map shall be substantially compliant with the approved Tentative Map as determined by the City Engineer. The Applicant shall designate no more than two entities1 to own and maintain all roadway parcels and shall, prior to the issuance of any certificate of occupancy for a developable block, convey each roadway parcel associated with the developable block to the designated entity and cause to be recorded an instrument restricting the separate conveyance of each of said roadway parcels. 1 The Applicant may elect to comply with this condition by creating (1) a single master association for the entire project; (2) separate master associations for the east and west sides of Wolfe Road; or (3) separate commercial and residential master associations for respectively covering commercial and residential properties. The Public Works Director may in their discretion approve a request for the designation of additional or alternative entities to own and maintain roadway parcels upon a showing that the requested designation does not interference with the operation or maintenance of public service easements, emergency access easements, and public access easements. 786
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24 Prior to the issuance of a building permit for vertical construction of each building containing affordable residential units, the Applicant shall record declarations of restrictions sufficient to enforce occupancy and affordability restrictions on any parcel designated for the construction of affordable housing under the approved plans.

79. WASTE TRIOS
Permanently installed waste trios including cigarette butt urns which are designed for exterior use are required and must be included on the plans. Waste trios are outdoor receptacles positioned side-by-side which are clearly labeled recycling, compost, and landfill and include covers to prevent rainwater intrusion. An example of waste trios may be viewed online at: www.cupertino.org/greendev. The trios must be situated on private property adjacent to the sidewalk for patron and pedestrian use.

A manufacturer specification sheet including size, color, and style of the trios and cigarette butt urns shall be submitted with the resubmittal for review by Planning and Environmental Programs Division staff. Waste trios/urns should match outdoor furniture and furnishings.

80. LOADING & WASTE MANAGEMENT ENTRANCES
The proposed loading and waste management entrances along the frontage road shall be designed to provide adequate space for the designated trucks to park entirely within the private property. The frontage road shall not be used to accommodate idle or protruding trucks within the public right-of-way that would block bicycle, pedestrian and/or vehicular traffic.

81. FRONTAGE ROAD DESIGN
Prior to issuance of any building permit that would require the installation of the Wolfe Road frontage road, a frontage road design shall be approved by the City Engineer that addresses the comments raised in the letters from Public Works Department Development Services Division dated January 19, 2024, as referenced in Condition #20. The City’s review and approval of the frontage road design shall be conducted in accordance with the requirements of Government Code section 65913.4(i).

82. TRAFFIC SIGNALIZATION
Signal phasing diagrams for intersections within the public right-of-way shall be provided to the Public Works Department for review and approval by the City Engineer consistent with the requirements of Government Code section 65913.4(i)(3) prior to issuance of any building permit that would require a new intersection in the 787
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25 public right-of-way. The Applicant shall demonstrate to the satisfaction of the City Engineer that signal phasing and other aspects of the design will conform to adopted City, state and federal standards and will not adversely impact the efficient, safe and orderly movement of vehicles, pedestrians, bicycles and transit along the public roadway.

83. STORM DRAIN INLETS
All exterior storm drain inlets on the parcel must be clearly marked with, “No Dumping Flows to Creek” or “No Dumping Flows to Bay.”

84. USE OF COPPER
Copper metal roofing, copper granule containing asphalt shingles, copper gutters and downspouts, and/or other exterior ornamental copper are not permitted for use on any commercial or industrial building.

85. COMPLETION OF SITE IMPROVEMENTS
All site improvements shall be completed for each phase prior to issuance of final occupancy permits for structures constructed in conjunction with that phase, unless approved otherwise by the Building Official.

86. PROJECT IMPLEMENTATION REQUIREMENTS
Compliance with the following Project Implementation Requirements shall ensure that the Approved Plans, adhere to the requirements of Government Code Section 65913.4.

87. PREVAILING WAGE AND SKILLED AND TRAINED WORKFORCE

CERTIFICATION
Pursuant to Government Code Section 65913.4(a)(8), the Applicant shall provide all required certifications to the City relative to the payment of prevailing wage, the use of a skilled and trained workforce as that term is defined by Public Contract Code Section 2600 et seq. and/or compliance with a project labor agreement pursuant to Public Contract Code Section 2500(b)(1).

88. RESIDENTIAL AMENITY SPACES
To ensure compliance with Government Code Section 65913.4(a)(2)(C), which requires two-thirds of the square footage of the development be designated for residential use, the use of and services offered within the residential amenity spaces is subject to review and approval by the Director of Community Development, prior to issuance of building permits.
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26 89. CONSTRUCTION PHASING/ADHERENCE TO SB 35 TWO-THIRDS

RESIDENTIAL REQUIREMENT
The last certificate of occupancy for non-residential construction shall not be issued until the Applicant demonstrates that two-thirds residential square footage is constructed to ensure consistency with Government Code Section 65913.4(a)(2)(C) and that at least 50 percent of residential units are affordable to low income households, as defined in Government Code section 65913.4(k).

90. PROJECT MODIFICATIONS
Any requested project modification shall be processed according to subdivisions (c), (d), and/or (h) of Government Code section 65913.4, as applicable. Any proposed modification shall be reviewed for compliance with the requirements of Government Code section 65913.4(a) and shall be denied if the proposed modification fails to meet those requirements. The foregoing does not limit the City's rights to take enforcement action, including permit revocation, if at any time it is determined that the project does not comply with these Conditions of Approval or the requirements of Government Code section 65913.4.
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Recording Requested By and
When Recorded Mail To:

City of Cupertino
Attn: City Clerk
10300 Torre Avenue
Cupertino, CA 95014
Space above for Recorder’s Use

SETTLEMENT AGREEMENT AND RELEASE
This Settlement Agreement and Release, dated July 10, 2024 (“Agreement”), is entered into by and among Vallco Property Owner LLC (“VPO”) and the City of Cupertino (“City”). VPO and the City are referred to herein as a “Party” or collectively referred to as the “Parties.”

RECITALS
A. VPO is the owner of a 50.82-acre property (“Property”) located at 10101-10330 North Wolfe Road in the City of Cupertino, more specifically described in Exhibit G; and
B. Prior to approval of the Project, as defined below, the Property was occupied by a shopping center comprised of 1,450,927 gross square feet of retail space, as depicted in Exhibit A; and
C. On September 21, 2018, the City approved an application for development of a mixed-use project on the Property under Government Code section 65913.4 (“SB 35”), hereinafter referred to as “the Approved Project”; and D. On August 20, 2019, the Cupertino City Council adopted Resolution Nos. 19-108, 19-109, and 19-110, and Ordinance Nos. 19-2187 and 19-2188 amending the City of Cupertino General Plan to alter development standards for the Property (“General Plan Amendment”); and
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E. On September 20, 2019, VPO filed a Verified Petition for Writ of Mandate in Santa Clara County Superior Court (Case No. 19CV355457) seeking to compel the City to set aside the adoption of the General Plan Amendment (“Writ Petition”); and F. On December 22, 2020, the court dismissed the Writ Petition without prejudice at VPO’s request; and
G. On June 3, 2022 and subsequently on February 16, 2024, the City approved two modifications to the Project under SB 35 (“Modified Project”). Collectively, the “Approved Project” and “Modified Project” are referred to herein as “the Project”; and
H. On March 24, 2022 and December 18, 2023, VPO submitted to the City requests for waiver of any below market rate housing mitigation fee (“BMR Fee”) applicable to the Project, pursuant to Section 2.3.3(D) of the BMR Housing Mitigation Program Procedural Manual.

I. The Project is subject to certain “fees,” as defined in Government Code section 66000(b), charged by the City in connection with approval of the Project for the purpose of defraying all or a portion of the cost of public facilities related to the Project (“Impact Fees”), and is further subject to parkland dedication requirements and/or fees regulated under the Quimby Act, Government Code section 66477 (“Parkland Dedication Fee”); and
J. VPO disputes the validity of the Impact Fees and Parkland Dedication Fee imposed on the Project in whole or in part; and
K. On August 15, 2022, the Parties entered into a Tolling Agreement that tolled the statute of limitations for certain challenges to Impact Fees and Parkland Dedication Fee imposed on the Project, which, as amended, remains in effect and tolls the statute of limitations on those claims through July 31, 2024; and L. On May 14, 2024, the Cupertino City Council adopted Resolution No. 24-039, approving the 2023-2031 Housing Element (“6th Cycle Housing Element”) and making General Plan amendments in connection with the same. The 6th Cycle Housing Element identifies the Project as a “pipeline” project based on its currently approved entitlement to construct 2,669 units (890 of which would be affordable to lower-income households); and
M. The Parties wish to resolve their disputes regarding the General Plan Amendment and regarding Impact Fees, Parkland Dedication Fees, and other fees that may be imposed on the Project.
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Now therefore, with reference to the foregoing recitals, which are incorporated into this Agreement, and for good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties agree as follows.

AGREEMENT
Section 1. Incorporation of Recitals. The foregoing Recitals are incorporated as if set forth fully herein as material terms of this Agreement.

Section 2. Term. This Agreement shall remain valid for the earlier of the following:
a period of 20 years, or until the expiration of VPO’s September 21, 2018 SB 35 entitlement for the Project, as has been or may be modified under Government Code section 65913.4 (“Term”). In the event the final building permit for the Project has not been issued within 20 years of the Effective Date, the Parties shall negotiate in good faith to extend the Term of the Agreement.

Section 3. Impact Fees.
(a) Transportation Impact Fee. VPO shall pay a Transportation Impact Fee (“TIF”) based on the trips generated by the Project, as may be modified, utilizing the per trip fee set by the fee schedule in place at the time of payment. The TIF shall be calculated according to the methodology set forth in Exhibit B to this Agreement (“TIF Methodology”), consistent with the findings of the City’s August 2017 Transportation Impact Fee Nexus Study. As specified in more detail in Exhibit B, the TIF Methodology calculates the trip generation based on the Project’s program and sets a per unit and per square foot fee based on the adjusted trip generation rate for the program, as it may be modified. VPO shall receive credit against the assessment of the TIF for the demolition of 1,450,927 gross square feet of retail space, and shall be entitled to exhaust the full amount of this credit before any TIF payment is due.
(b) Master Storm Drain Area Fee. VPO shall pay the Master Storm Drain Area Fee set forth in the fee schedule prior to the issuance of each building permit for vertical construction based on the fee schedule in place at the time of payment. VPO shall receive credit for the developed area of the former Vallco shopping mall according to the methodology and subject to the requirements set forth in Exhibit C to this Agreement (“Storm Drain Fee Methodology”) and shall be entitled to exhaust the full amount of this credit before a Master Storm Drain Area Fee payment is due. Although the Master Storm Drain Area Fee is due at each core and shell building permit, VPO may elect to pay the entire Master Storm Drain Area Fee up front. If VPO elects to make this early payment and the Project is subsequently abandoned, any new project shall receive credit for the 792
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Master Storm Drain Area Fee that has been paid that was in excess of what was owed at the time of payment.
(c) Zoning/Planning Municipal Code Fee. In lieu of payment of any Zoning/Planning Municipal Code Fee (aka Long-Range Planning Fee) (“Planning Impact Fee”) due for construction of the Project and subject to City Council approval pursuant to Section 6 of this Agreement, VPO agrees to fund future long range planning activities conducted by the City that have a substantial nexus to the Project site, including without limitation any updates to the Heart of the City Specific Plan or specific plan for an area that includes the Project site, up to a maximum amount of $500,000. VPO shall reimburse reasonable costs incurred by the City for such long-range planning activities, including without limitation consultant costs and staff time. VPO shall provide such reimbursement within sixty (60) days of notice from City, which such notice shall include reasonable documentation that applicable long term planning costs have been incurred.

If VPO makes this payment, and the Project is subsequently abandoned or the entitlement expires, if a future new project is assessed a Planning Impact Fee, it shall receive credit against any future Impact Fees that may be imposed for construction on the Property based on any payment already made on a pro rata basis. For example, if the Project is abandoned after it is 20% built, then a new project shall receive a credit of $400,000 on any new Planning Impact Fee.

Section 4. Benefit Payments.
(a) VPO shall, in consideration of the release set forth herein, make payments to the City in the amount of $4,442 per market rate dwelling unit and $12.31 per gross square foot of office constructed (“Benefit Payments”), as the Project may be modified.

Gross square foot of office shall be measured based on the “floor area” definition in the Cupertino Municipal Code, except that it shall not double count interior building area above fifteen feet in height between any floor level and the ceiling above. (b) The Parties agree that in the event that Impact Fees or Parkland Dedication Fee owed by the Project increase by an amount greater than the applicable inflationary index, or in the event that the City adopts any new Impact Fees that are not addressed by this Agreement, then the Benefits Payments shall be reduced in an amount equivalent to such increase(s), new fee(s), or both, as applicable. If existing Impact Fees are increased greater than the applicable inflationary index, the Benefits Payments shall only be reduced at the time that the credit has been exhausted and payment of the increased or new Impact Fee is due. The intent of the Parties of this subsection is to maintain a predictable total payment and timing of such payment by the Project of Impact Fees and Benefits Payments and to avoid future disputes regarding the imposition or payment of 793
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Impact Fees. The Parties agree to make adjustments to the Benefits Payments as necessary to reflect that intent.
(c) Benefits Payments shall be paid at the time of each core and shell building permit; provided, however, that if any state law allows that payment of Impact Fees be deferred until the time of the issuance of a certificate of occupancy, VPO may defer the payment of Benefits Payments until the issuance of the certificate of occupancy. (d) The City shall use Benefit Payments to fund transportation improvement or maintenance projects, affordable housing (as defined in the City’s Below Market Rate Housing Mitigation Procedures Manual, as may be amended from time to time), or parkland acquisition or improvements.
(e) The amount of Benefit Payments shall be adjusted annually on July 1 based on the Consumer Price Index– San Francisco Area (“CPI”) published by the U.S. Bureau of Labor Statistics, or a successor index in the event that publication of the CPI ceases. In no circumstance shall the annual adjustment exceed five percent.

Section 5. Timing of Payments. Impact Fees imposed under this Agreement shall become due and payable, less any applicable credits, upon issuance of each core and shell building permit for non-residential uses, and upon issuance of certificates of occupancy for residential uses, or as otherwise required under state law, based on, as applicable, the trips generated, market rate units, and/or square footage of approved construction resulting from or permitted by each building permit. VPO may elect to pay Impact Fees for residential uses at core and shell building permit.

Section 6. Waiver of Planning and BMR Fees.
(a) Within 30 days of the execution of this Agreement, the City Attorney shall request that the City Council waive any applicable Planning Impact Fee, waive any BMR Fee applicable to the Project, and waive any BMR Fee applicable to any modified SB 35 Project that would otherwise be due during the Term of the Agreement, unless a BMR Fee would be due under the methodology set forth in Exhibit D to this Agreement (“BMR Housing Mitigation Fee Methodology”), as further described in Section 6(c), below. Upon the City Council’s approval of the Impact Fee waivers described in this Section 6(a), VPO’s compliance with the requirements of Sections 3 through 6 of this Agreement shall satisfy the requirement to pay all Impact Fees owed by the Project, which are specifically defined as the Transportation Impact Fee, the Master Storm Drain Area Fee, the Planning Fee, and the BMR Fee. Nothing in this Agreement shall prevent the City from assessing any lawfully imposed fee not expressly identified in this Section or in Section 7, and nothing 794
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in this Agreement shall prevent VPO from contesting the imposition any such new fee as set forth in Section 16 (Release of City).
(b) If the City Council declines to approve a waiver of any applicable Planning Impact Fee or BMR Fee, this Agreement shall be null and void; in such case, the Parties shall negotiate in good faith to amend the Agreement and to extend the Tolling Agreement referenced in Recital J.
(c) In the event of a subsequent SB 35 modification to the Project within the Term of this Agreement, the modification shall be evaluated for impact on the demand for lower income housing based on the methodology set forth in Exhibit D, where such BMR Fee Methodology calculates the net induced demand for lower income housing based on the induced demand rates found in the Non-Residential Jobs-Housing Nexus Analysis prepared for the City by Keyser Marston Associates, Inc. (“Nexus Study”), dated April 2015. VPO shall pay any BMR Fee due under the BMR Fee Methodology prior to the issuance of each core and shell building permit for non-residential uses, based on the fee schedule in place at the time of payment.

Section 7. Parkland Dedication and Private Open Space.
(a) City agrees that based on the Project program as approved, the Project yields a parkland demand of 9.61 acres, as calculated based on the City’s requirement of three acres of park per 1,000 residents and the average household size of 1.8 person per multifamily unit. When calculating this requirement, it is the policy of the City that any BMR units are not subject to the parkland dedication requirements. The parkland requirements reflected in this Section 7 are for the proposed Project as of the date of this Agreement, and the Parties acknowledge that parkland acreage requirements may change if the Project land uses are modified.
(b) VPO shall receive credit against the Parkland Dedication Fee for the dedication of up to 4.805 acres of private open space, subject to compliance with the requirements of Municipal Code Chapter 13.08 in effect at the time Project application was submitted, including the required optional and mandatory elements for private open space set forth in Municipal Code section 13.08.080. The mandatory element of a turfed playfield may be provided in areas dedicated to the public, including as depicted in Exhibit E to this Agreement (“Public Parkland and Open Space”). (c) The City agrees that the 7.48 acres of public parkland as shown in Exhibit E is approved for dedication as public parkland as described in subsection (a) above, subject to the terms of this Section 7. VPO may elect to dedicate less than 7.48 acres, if the public park dedication and the private open space include a total of 9.61 acres with no 795
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more than 50% of such acreage provided as private open space. As the Project progresses, if the parkland and private open space do not satisfy the parkland requirement for the Project as completed through that particular phase, but additional parkland and/or private open space will be provided at a later phase, VPO may provide security, such as a performance bond, letter of credit or other form of security acceptable to the City in the amount of what Parkland Dedication Fee would have been for the outstanding parkland.

The security shall be released upon satisfaction of the parkland requirement for which it is being provided. If the Project at completion or expiration of the entitlement, as it may have been modified, includes less than the total parkland required (up to 50% of which may be private open space), then the shortfall shall be satisfied by payment of the applicable Parkland Dedication Fee.
(d) In the event of a subsequent SB 35 modification to the Project within the Term of this Agreement, and where such modification includes material changes to the size, location, or configuration of the public parkland as shown in Exhibit E, the City’s evaluation of the modified public parkland shall take into consideration the City’s adopted policies and strategies favoring dedication of parkland, including the policies outlined in this subsection below. Based on these principles that favor dedication of parkland over payment of fees and that seek to minimize the burdens of parkland fees on residential development, the Parties shall work together in good faith with the mutual objective of dedicating sufficient public parkland and private open space to fully offset any Parkland Dedication Fee. The City’s review of a modified public parkland strategy shall implement the direction in SB 35 to not exercise discretion in a way that inhibits, chills, or precludes the Project. The City’s policies and strategies favoring dedication of parkland include the following:
(i) General Plan Strategy RPC-2.1.1 favoring dedication of parkland over payment of in-lieu fees (“New developments, in areas where parkland deficiencies have been identified, should be required to dedicate parkland rather than paying in-lieu fees”), where General Plan Table RPC-2 identifies “Area M” in which the Property is located as an area within the City where new parks should be developed;
(ii) General Plan Policy LU-19.1.8 imposing specific open space requirements within the Property (“Open space in the form of a central town square on the west and east sides of the district interspersed with plazas and “greens” that create community gathering spaces, locations for public art, and event space for community events”);
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(iii) Housing Element Strategy HE-2.3.7 establishing that the City will offer incentives to facilitate affordable housing development, including waiver of parkland dedication fees;
(iv) Housing Element Strategy HE-2.3.9 setting forth policy considerations allowing for privately owned publicly accessible open space areas, or allowing parkland credit for pedestrian connections and trails; and (v) Housing Element Strategy HE-3.3.5 committing the City to reducing constraints on residential development, including through providing open space credits for higher-density residential projects.
(e) All public improvements shall be provided for in a Subdivision Improvement Agreement in a form substantially similar to that required by the City in connection with comparable development projects.
(f) The Parties shall negotiate and record a public access easement and maintenance agreement that provides for public access to all public parkland and the turfed playfield required under section 13.08.080, the latter of which shall be maintained as publicly accessible private open space. The agreement shall provide that VPO will maintain all public parkland and publicly accessible private open space to a standard acceptable to the City, in its reasonable exercise of discretion. If VPO fails to maintain public parkland or publicly accessible private open space to the maintenance standards specified in the public access easement and maintenance agreement, the City shall have the right, but not the obligation, to enter the easement for purposes of maintenance or repair of the facilities, subject to the reasonable notice and cure periods described in Section 12, below, or as otherwise mutually agreed by the Parties. The public access easement and maintenance agreement shall further document the Parties’ respective rights and obligations with respect to the management and programming of public parkland and publicly accessible private open space. The agreement shall run with the land and be binding on VPO successors and assignees.
(g) Satisfaction of VPO’s obligations under this Agreement shall satisfy VPO’s requirements to provide at least 4.805 acres of public parkland and up to 4.805 acres of private open space, which shall be credited against any Parkland Dedication Fee otherwise owed by the Project. In the event of a subsequent SB 35 modification to the Project within the Term of this Agreement, and where such modification(s) results in additional requirements for the dedication of parkland, the City agrees that the additional

2.675 acres of public parkland (totaling 7.48 acres) shall be credited against any Parkland Dedication Fee that would otherwise be owed by the Project. 797
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(h) By executing this Settlement Agreement, the City acknowledges and confirms that the Director of Community Development, as the City official designated with approval authority for purposes of SB 35, approves the dedication of public parkland and approves credit against Parkland Dedication Fees for private open space under Chapter 13.08 of the Cupertino Municipal Code, provided that the Settlement Agreement remains in effect.

Section 8. Housing Element Designation.
(a) The City hereby makes and affirms the following findings regarding the Property as true and correct statements for the duration of its 6th Cycle Housing Element period:
(i) The City is relying on the Property to meet its regional housing needs allocation (“RHNA”) for lower- and above-moderate income housing; (ii) The Property is identified in the 6th Cycle Housing Element as a site suitable and available for the development of housing for very low, low-, or moderate-income households (as that term is defined under Government Code section 65589.5(h)(3);
(iii) The Property’s density as specified in the Housing Element is 35 dwelling units per acre; and
(iv) That each of the above statements set forth in (i) through (iii) are applicable to the entirety of the Property.
(b) The City agrees that it shall evaluate any subsequent SB 35 modification applications to the Project or other qualifying proposals for development on the Property consistent with the findings set forth in subsection (a), inclusive, above and the requirements of Government Code section 65589.5(d)(5), and subject to the specific limitations on the City’s ability to disapprove or conditionally approve a housing development project in Government Code section 65589.5(d)(5)(A).

This Section shall survive any termination of this Agreement due to the expiration of VPO’s September 21, 2018 SB 35 entitlement for the Project.

Section 9. Annual Report. By no later than March 1 of each year during the Term of the Agreement, VPO shall submit an annual report in a format substantially similar to Exhibit F to this Agreement (“Annual Report”). The annual report shall include the following information regarding the previous calendar year and cumulative amounts since Project commencement:
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(a) Total gross square footage covered by building permit applications by occupancy;
(b) Total gross square footage covered by final certificates of occupancy by occupancy;
(c) Total number of residential units that received certificates of occupancy based on affordability level; and
(d) Total amount of Impact Fees and Benefit Payments paid by VPO.

Section 10. Indemnity. VPO shall indemnify, defend (with counsel reasonably acceptable to the City), and hold the City harmless from and against any and all claims or causes of action and in any all proceedings resulting or arising from or in any way connected with the Agreement. The City and VPO shall cooperate in the defense of any third-party challenge of the Agreement or to any subsequent entitlements or postentitlement permits issued by the City. VPO shall reimburse the City’s reasonable costs related to any such claim or cause of action and indemnify, defend, and hold harmless the City from any damages, including attorneys’ fees, awarded. Any proposed settlement of any such claim or cause of action shall be approved by both the City and VPO, each in its reasonable discretion.

Section 11. Covenant Running with Land; Recordation of Agreement. This Agreement shall be binding upon and shall inure to the benefit of the Parties and the Parties’ successors and shall be binding upon and shall inure to the benefit of the Parties’ officers, officials, and agents acting in their official capacity; provided, however, that if a portion of the Property is transferred, such successor shall only be responsible for payment of the Impact Fees and Benefit Payments and dedication of public parkland or private open space associated with such transferred parcel. After the Impact Fees and Benefit Payments associated with a transferred parcel are paid and any required dedication of parkland is conveyed to the City, the City shall execute a release of this Agreement, in a form that is mutually acceptable to the Parties and/or their respective successors in interest, that shall be recorded against the parcel or parcels that satisfied such obligations. The provisions of this Agreement shall be covenants running with the land. Its provisions shall be binding, to the fullest extent permitted by law and equity, for the benefit and in favor of, and be enforceable by, the City, its successors and assigns, against VPO, its successors and assigns, and every successor in interest to the subject Property, or any part of it or any interest in it and any party in possession or occupancy of the Property or any part of it or any interest in it. Further, the benefits of this Agreement shall extend to VPO, its successors and assigns, and every successor in interest to the Property, or any part of it or any interest in it and any party in possession or occupancy 799
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of the Property or any part thereof. Upon the execution of this Agreement, VPO shall record the Agreement with the Santa Clara County Clerk-Recorder’s Office.

Section 12. Breach or Default. Upon the occurrence of a breach of this Agreement, the Party alleging the breach shall promptly provide written notice to the defaulting Party. The defaulting Party shall cure the breach within 30 days of delivery of notice of the breach. If a dispute arises regarding the interpretation of the Agreement, the Parties shall meet and confer in good faith to resolve their dispute. Nothing in this Section shall limit the Parties’ remedies in law or equity in the event of a breach of this Agreement.

Section 13. Transfer or Assignment. The Agreement shall be executed and entered into by the City and VPO. VPO’s rights and obligations under this Agreement may not be transferred or assigned without the written consent of the City, which shall not be unreasonably withheld; provided, however, VPO may transfer or assign its rights and obligations under this Agreement to an entity that is directly or indirectly under common ownership or control with VPO, provided that at the time of such transfer or assignment no event has occurred that, with notice and opportunity to cure, would constitute an event of default by VPO under the Agreement. The City may refuse to give consent only if, in light of the proposed transferee’s reputation and financial resources, such transferee would not, in the City’s reasonable opinion, be able to perform the obligations proposed to be assumed by such transferee. The City’s determination of whether to give consent shall be made within thirty (30) days of notice requesting consent, and if consent is withheld, the City shall state the rationale in writing. Failure to provide consent in writing within this time period shall be deemed consent.

Section 14. Attorneys’ Fees and Costs. Except as provided in Section 9, the Parties understand and agree that each Party shall bear its own attorneys’ fees and costs incurred, and hereby waive and release each other from any claims for attorneys’ fees and/or costs incurred in connection with this Agreement, the Property, or any action arising from the Agreement or the Property.

Section 15. Release of VPO. Excepts as otherwise expressly provided herein, the City and each of its officials, representatives, officers, directors, managers, employees, agents, contractors, affiliates, successors, assigns, creditors, heirs, executors, and administrators, hereby release and forever discharge VPO, and each of its partners, members, officers, managers, employees, agents, contractors, affiliates, successors, assigns, creditors, attorneys, heirs, executors, and administrators, specifically including Sand Hill Property Company, from any and all claims for damages, equitable relief, actions for a writ of mandate, demands, causes of action, damages, liabilities, and obligations, of whatever description or nature, arising out of, directly or indirectly, or relating in any manner to this Agreement, the Property, or any action related to the 800
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CDJ
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If to the City: City Attorney
City Attorney’s Office
10300 Torre Avenue
Cupertino, CA 95014
[email protected]
If to VPO: Vallco Property Owner LLC
c/o Sand Hill Property Company
2600 El Camino Real, Suite 410
Palo Alto, CA 94306
[email protected]
Any Party may change the address stated herein by giving notice in writing to the other Parties, and thereafter notices shall be addressed and transmitted to the new address.

Section 19. General Provisions.
(a) Nothing contained herein shall be construed as an admission or acknowledgment of any fact, legal issue, claim, or defense on the part of any Party; any such interpretation of this Agreement is hereby expressly disclaimed. (b) The heading titles for each section of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement.
(c) Each Party to this Agreement has had an opportunity to review the Agreement, confer with legal counsel regarding the meaning of the Agreement and negotiate revisions to the Agreement. Accordingly, neither party shall rely upon Civil Code section 1654 to interpret any uncertainty in the meaning of the Agreement. (d) This Agreement shall be governed by the laws of the State of California.

Any suit, claim, or legal proceeding of any kind related to this Agreement shall be heard and filed in a court of competent jurisdiction in the County of Santa Clara. (e) This Agreement contains all the representations and the entire agreement and understanding among the Parties with respect to the subject matter hereof, and supersedes all prior understandings, agreements (whether written, verbal, implied, or otherwise) and communications with respect thereto. None of the terms hereof shall be amended, waived, or otherwise modified except by written instrument duly executed by the Parties.
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(f) Nothing in this Agreement, whether express or implied, is intended: (i) to confer any rights, benefits, or remedies under or by reason of this Agreement on any person or entity other than the Parties and their respective successors and permitted assigns; (ii) to relieve, terminate, or discharge any obligation or liability of any person or entity not a party to this Agreement to any Party hereto; or (iii) to give any third person or entity any right of subrogation or action against any party. (g) Each Party covenants and represents that it is fully authorized to enter into this Agreement and to carry out the obligations provided for herein. Each signatory to this Agreement represents and covenants that the signatory possesses the necessary capacity and authority to sign and enter into this Agreement and to bind the Party on whose behalf they are a signatory.
(h) If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this section shall not be applied to the extent that it would expressly conflict with the terms of the Agreement (including but not limited to Section 6(b)) or result in a frustration of the Parties’ intent under the Agreement. In addition, the City and VPO shall work together in good faith to amend the Agreement in a manner that addresses any issues identified in the legal challenge and that maintains the intent of the Agreement. If the Agreement cannot be amended to reflect the intent of the Parties, either Party may terminate this Agreement. (i) This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the Agreement. Signatures provided by facsimile shall have the same force and effect as original signatures.

IN WITNESS WHEREOF, the Parties hereby agree to the full performance of the terms set forth herein.
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Dated: 1- / IO 2024
Dated: --� 2024
Enclosures:

By:

Name: Chris top r D. Jens en
Its: City Attorney

V ALLCO PROPERTY OWNER LLC
By:

Name:

Its:

Exhibit A -Vallco Shopping Mall Lease Areas & Common Areas Exhibit B - Trai1sportation Impact Fee ("TIF") Methodology Exhibit C - Master Storm Drain Area Fee Methodology
Exhibit D -Below Market Rate ("BMR") Housing Mitigation Fee Methodology Exhibit E - Parkland and Open Space
Exhibit F - Annual Report
Exhibit G - Legal Description
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notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Sq,.,� C/q 'Cf
)
)
On J°u/y fO, 2,,,D2-'-f before me, krYs--f--e'1 Y:z vqrc r'c, ,a Notary Public, personally appeared Cl. rt'':J f. ft, e. r D, J01.Je,i, who proved to me on the basis of satisfactory evidence to be the person,(sf whose name(.s?.i§lare subscribed to the within instrument and acknowledged to me that he/she/they executed the same in _his/her/their authorized capacity(ips), and that by his/her/their signatu� on the instrument the person{g), or the entity upon behalf of which the person,,(s1 .... acted, executed the instrument.

I certify under PENALTY OF PERJURY w1der the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
�--oeoooacn •1 , KIRSTEN SQUAftCIA : Notary Public - Caltfornla il : Santa Clara County I_ Commi5'1on # 24315H
•
My Comm. Ex�im D� 19, 2026
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Exhibit A – Vallco Shopping Mall Leased Areas & Common Areas 808
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Exhibit A – Vallco Shopping Mall Leased Areas & Common Areas 809
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VALLCO SHOPPING MALL - LEVEL 2

LEASED AREAS & COMMON AREAS

WOLFE ROAD
TOTAL LEVEL 2 AREA 397,436 Sq Ft
l*macys

NORTH PARKING

STRUCTURE
L=--_J �
Exhibit A – Vallco Shopping Mall Leased Areas & Common Areas 810
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VALLCO SHOPPING MALL - LEVEL 3

AMC LEASED AREA & COMMON AREA
l*macys

WOLFE ROAD
TOTAL LEVEL 3 AREA 125,250 Sq Ft

NORTH PARKING

STRUCTURE
m!=
L£
G
Exhibit A – Vallco Shopping Mall Leased Areas & Common Areas 811
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Exhibit B – TIF Methodology
1 Exhibit B
Transportation Impact Fee (“TIF”) Methodology
The Parties agree that the following methodology shall be utilized to determine the TIF due for each phase of the Project. This methodology is consistent with the findings of the City’s Transportation Impact Fee Nexus Study, dated August 2017. As set forth in the Agreement, VPO shall first receive credit against the assessment of the TIF for the demolition of 1,450,927 gross square feet of retail space and shall be entitled to exhaust the full amount of this credit before any TIF payment pursuant to this methodology is due.

Part I establishes the methodology for calculating the net trip generation based on the Project’s program, and Part II then establishes a per unit and per square foot fee rate based on the adjusted trip generation outputs for the Project’s proposed program, and Part III establishes the approach to calculating the TIF due based on the specific scope and uses of the proposed program, as specified herein. Unless expressly defined herein, all terms shall be construed according to the definitions in the Settlement and Release Agreement between Vallco Property Owner LLC and the City of Cupertino dated July 10, 2024.

PART I: CALCULATION OF NET PROJECT TRIP GENERATION
The Project’s net trip generation, yielding an adjusted PM trip rate that accounts for the Project’s trip reduction benefits, shall be calculated by utilizing the following steps and assumptions.

Step 1: Calculate daily, AM and PM vehicle trips based on all land use inputs for the proposed Project program.

When calculating daily, AM and PM vehicle trips, the following assumptions shall be utilized:

A. Land use size inputs shall be determined as follows:
i. Residential - Total unit count for both affordable and market rate units. ii. Retail - Gross square footage as defined by the applicable Cupertino Municipal Code, excluding any double height or parking area. iii. Office - Gross square footage as defined by the applicable Cupertino Municipal Code, excluding any double height or parking area. 812
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Exhibit B – TIF Methodology
2 B. Baseline trip shall be based on the average of the ITE 11th Edition trip generation rates and Silicon Valley Office Rates, consistent with the rates used in the Vallco Specific Plan Draft Environmental Impact Report (May 2018).

Step 2: Apply trips reductions to determine the adjusted gross trips for the proposed Project program.

To calculate the gross trips of the proposed Project program, the following trip reduction assumptions shall be utilized. Note that these reduction assumptions set forth below are dependent on the Project land use size inputs (as defined above) and shall be adjusted if Project program changes.

A. Internal capture reduction from NCHRP methodology and associated data (Version 684 dated January 2011 or newer methodologies).

B. Transportation Demand Management (TDM) reductions shall be applied using the Santa Clara County Valley Transportation Authority (VTA) Vehicle Miles Traveled (VMT) Evaluation Tool Version 2 (dated December 2021). Applicable reductions based on the proposed Project program shall include but are not necessarily limited to:
i. Infrastructure improvements, Project design features, and voluntary TDM measures based on the Project’s proposed program, including as set forth in Table 1 below, which are intended as enforceable obligations of the Project. However, modifications to such improvements, design features, and measures may be applied as agreed to by the Developer subject to the requirement that such modifications yield a comparable resulting trip reduction. If a comparable resulting trip reduction is not achieved, the TIF will be recalculated using the methodology in this Exhibit. Developer shall provide the City with a reasonable opportunity to review any modifications to infrastructure improvements, Project design features, or voluntary TDM measure which impact the adjusted gross trips for the proposed Project program, and the Parties shall meet and confer to resolve any disagreement as to whether the proposed modifications yield a comparable resulting trip reduction.
ii. Reduction percentages derived from the VTA model shall be capped at a maximum threshold as defined by the VTA Evaluation Tool Version 2 and as set forth in the Handbook for Analyzing Greenhouse Gas Emission Reductions, Assessing Climate Vulnerabilities, and Advancing Health and Equity (dated December 2021) prepared by the California Air Pollution 813
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Exhibit B – TIF Methodology
3 Control Officers Association (CAPCOA) , and account for multiplicative dampening to ensure reduction strategies are accurately counted. iii. Any application for a Project modification under Government Code section 65913.4 that affects the land use size inputs specified in Step 1 shall be accompanied by a revised trip generation calculation and an updated calculation of adjusted Project fee rates based on the methodology set forth in this Exhibit B. The revised trip generation calculation and updated calculation of adjusted Project fee rates shall be subject to the review and approval of the Director of Public Works, provided that such review shall be carried out consistent with the intent and terms of the Agreement and City’s obligations under Government Code section 65913.4(i)(2)(A), and approval shall not be unreasonably withheld.

Table 1: TDM Reduction Strategies
Step 3: Calculate the adjusted PM trip rate for each proposed Project program use.

The PM gross trips generated for each land use component shall be calculated by dividing the gross trips by the land use inputs for the proposed Project program for each use to obtain an adjusted PM trip rate for each use.

Note: The resulting adjusted PM trip rate (trip/unit) may be less than the ITE rates used in the City’s Transportation Impact Fee Nexus Study calculations as it accounts for the Project’s program-specific internal trip reductions.
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Exhibit B – TIF Methodology
4 PART II: CALCULATION OF ADJUSTED PROJECT FEE RATES
Part II below establishes a per unit and per square foot fee rate based on the adjusted trip generation rates for the Project’s program and City’s 2017 Nexus Study methodology and its current fee schedule.

Step 4: Calculate Project-specific trip demand factor.

Calculate the Project-specific trip demand factor by multiplying the adjusted PM trip rate [Step 3] by the applicable Adjustment Factor set forth in Table 3 of the City’s 2017 TIF Nexus Study to determine the Project-specific trip demand factor.

Table 2 sets forth the demand factors for the proposed Project program.

Table 2: Project-Specific Trip Demand Factors
Note: The trip Adjustment Factor equals the percent of non-pass-by trips multiplied by the average trip length (from City’s 2040 travel demand model per the City’s TIF program), and then divided by the systemwide average trip length of 6.63 miles (trip length per the City’s 2040 travel demand model per the City’s TIF program).

Step 5: Calculate adjusted Project fee rate per residential unit and/or per nonresidential square foot.

Calculate the adjusted Project fee rate per residential unit and/or per non-residential square foot by utilizing the Project-specific trip demand factor [Step 4] and the TIF fee schedule.

Table 3 sets forth the adjusted Project fee rate for the proposed Project program.

Primary
Trips
Diverted
Trips
Total Trips
(Excluding
Pass-by)
Average
Trip
Length
Adjustment
Factor
Project
Adjusted
PM Trip
Rate
Project
Trip
Demand
Factor
% % % Miles - Trips/Unit Trips/Unit
Residential Units
Multi-Family (DU) 86% 11% 97% 6.77 0.99 0.17 0.17
Non-Residential
Retail (1 KSF) 47% 31% 78% 3.65 0.43 1.66 0.71
Office (1 KSF) 77% 19% 96% 12.93 1.87 0.82 1.54
Existing Credit => Retail (1 KSF) 47% 31% 78% 3.65 0.43 3.40 1.46 Land Use
City of Cupertino Calculation (2017 Nexus) Project Calculation 815
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Exhibit B – TIF Methodology
5 Table 3: Adjusted Project-Specific Fee Rates
PART III: CALCULATION OF APPLICABLE TIF OWED
Part III below establishes the final steps in calculating the TIF fee due.

Step 6: Determine gross TIF based on the Project’s proposed program.

The Project’s gross TIF is determined by multiplying the adjusted project fee rates [Step 5] by the Project’s land use program utilized in Step 1. Fees shall be calculated for each building based on the land use program and the adjusted project fee rates calculated in Step 5. Table 4 below provides a tabulation of the calculated gross TIF based on the proposed Project program.

Step 7: Determine applicable TIF based on fee credit for existing retail shopping center.

A fee credit for the existing Vallco Mall is determined using average ITE 11th Edition trip rates and following the same methodology as set forth in Steps 1 through 6 above (except that Step 2(b) TDM reductions need not be taken). If the adjusted Project fee rate changes based on modifications to the approved Project program, then the TIF credit shall be recalculated as set forth in this Step 7. Table 4 below provides a tabulation of the calculated TIF credit based on the proposed Project fee rates.

Note that for purposes of TIF credit, the Project shall receive credit for the total 1,450,927 gross square feet, as described in Exhibit A, prior to any TIF being due as set forth in the Agreement. As such, the remaining TIF credit available shall be subtracted from the TIF fee calculated in Step 6.

Cost Per
PM Trip
Cost Per
PM Trip
less
Admin
Charge
[1]
Project Trip
Demand
Factor [2]
Raw Fee
[1]x[2] = [3]
Admin
Charge
[4]
Project Total TIF
per Unit
[3] x (1+[4]) = [5]
$/Trip $/Trip Trip/Unit $/Unit % $/Unit
Residential Units
Multi-Family (DU) $ 6,727$ 0.17 1,112.41$ 6,862 2% 1,134.66 $ Non-Residential
Retail (1 KSF) 6,862$ 6,727$ 0.71 4,789.79$ 2% 4,885.58 $ Office (1 KSF) 6,862$ 6,727$ 1.54 10,381.13 $ 2% 10,588.76 $ Existing Credit => Retail (1 KSF) 6,862$ 6,727$ 1.46 9,821.12$ 2% 10,017.54 $ Land Use
Project Adjusted Trip Factor (Gross) City Escalated 2024 Fees
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Exhibit B – TIF Methodology
6 Step 8: Determine net TIF per the Project’s proposed program.

The net TIF owed by the Project’s proposed program shall be calculated by subtracting the TIF credit [Step 7] from the gross TIF amount [Step 6]. Table 4 below provides a tabulation of the calculated net TIF based on the proposed Project program, which yields a total anticipated TIF of $10,272,413, based on the City’s FY 2024-2025 fee schedule. The TIF due shall be adjusted based on the per trip fee in the City’s fee schedule at the time of payment, subject to the terms of the Agreement. The Developer shall cooperate with the City to provide any trip generation model outputs, based on the methodology and assumptions set forth above, necessary to assess any TIF due at the time of payment. The Director of Public Works shall review and approve any model output or calculations, provided that such approval shall not be unreasonably withheld and shall be carried out consistent with the intent and terms of the Agreement and the City’s obligations under Government Code section 65913.4(i)(2)(A).

Table 4: TIF Calculations Based on Proposed Project Program # Land Use Land Use Size
[1]
$/Unit
[2]
TIF ($)
[1] x [2] = [3]
1 Residential (MFR) 2669.00 1,134.66 $ $ 3,028,402.92
2 Office 1954.61 10,588.76 $ $ 20,696,919.85
3 Retail 221.43 4,885.58 $ $ 1,081,809.77
$ 24,807,132.54
1450.93 10,017.54 $ $ (14,534,719.46)
$ 10,272,413.08
Approved Project Gross TIF
Existing Mall TIF Credit
Total Project Net TIF
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Exhibit C – Storm Drain Fee Methodology
1 Exhibit C
Master Storm Drain Area Fee Methodology
The Parties agree that the following methodology shall be utilized to determine the Master Storm Drain Area Fee (“Storm Drain Fee”) due for each phase of the Project.

Step 1: Determine the total site acreage for purposes of calculating storm drain impact.

The total site acreage used to assess the Project’s storm drain impact shall be the parcel size after deducting any public dedications of land to the City.

Based on the current Project program, the total site acreage following dedication is 49.57 acres.

Step 2: Allocate site acreages per Project land use.

The total site acreage shall then be allocated to each land use based on the total gross square footage for each land use. This calculation shall be done by dividing the specific land use gross square footage by the total Project program gross square footage and then multiplying that result by the post-dedication site acreage [Step 1].

Based on the current Project program, the allocated per-use acreages are as follows:
• Residential: 33.10 acres [(Post-Dedication Parcel Size) x [(Residential GSF)/(Total GSF)]
• Office: 14.76 acres [(Post-Dedication Parcel Size) x [(Office GSF)/(Total GSF)] • Retail: 1.71 acres [(Post-Dedication Parcel Size) x [(Retail GSF)/(Total GSF)] Step 3: Calculate the resulting gross Storm Drain Fee per land use.

To calculate the gross Storm Drain Fee owed, each of the allocated acreages [Step 2] shall then be multiplied by the appropriate Storm Drain Fee based on the applicable City fee schedule.

Based on the current Project program, the fee calculations are as follows:
• Residential: $495,728
o Per Acre Fee: $151,712 [33.10 acres x $4,584]
o Per Unit Fee: $344,016 [49.570 acres x $6,940]
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Exhibit C – Storm Drain Fee Methodology
2 Note: Per the City’s fee schedule, the residential per unit fee shall be applied at a maximum 20 du/ac across the total post-dedication site acreage, resulting in $6,940 per acre when converted based on the current Project program. • Office: $182,247 [14.76 acres x $12,334]
• Retail: $21,108 [1.71 acres x $12,334]
Step 4: Calculate fee credit for existing retail shopping center.

The City shall provide a Storm Drain Fee credit for the prior existing mall, which shall be based on the existing mall acreage of 50.822 acres and the retail fee rate under the City’s fee schedule applicable at that time of core and shell building permit issuance.

Based on the City’s 2024-2025 Fee Schedule B – Engineering, the Storm Drain Fee for retail use is $12,344/acre, yielding a fee credit of $627,347 [50.822 acres x $12,344].

Step 5: Calculate net Storm Drain Fee
The net Storm Drain Fee owed by the Project’s proposed program shall be calculated by subtracting the Storm Drain Fee credit [Step 4] from the gross Storm Drain Fee amount [Step 3].

Based on the current Project program and utilizing the City’s 2024-2025 Fee Schedule B – Engineering, the Project would yield a net Storm Drain Fee of $71,736. 819
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Exhibit D – BMR Housing Mitigation Fee Methodology
1 Exhibit D
Below Market Rate (“BMR”) Housing Mitigation Fee Methodology The Parties agree that the following methodology set forth in this Exhibit D shall be utilized in the event of a subsequent SB 35 modification to the Project during the term of the Agreement to determine whether and to what extent such modification has an impact on the Project’s induced demand for BMR housing. Part I establishes the methodology to make such determination. If the Project yields an induced demand for BMR housing in excess of the BMR units provided onsite, Part II establishes the methodology to calculate the BMR Fee that would be owed, subject to the terms of the Agreement.

This methodology is based on the impact analysis set forth in the Non-Residential JobsHousing Nexus Analysis, as prepared for the City of Cupertino by Keyser Marston Associates, Inc. (“Nexus Study”), dated April 2015. Specifically, this methodology relies upon the Table II-4: Housing Demand Nexus Factors per Sq. Ft. of Building Area from the Nexus Study (copied in full below), which identifies the number of BMR housing units induced per square foot of building area per type of use. .

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Exhibit D – BMR Housing Mitigation Fee Methodology
2 PART I: DETERMINING BMR HOUSING IMPACT
Note: Part I uses the Project land use program as approved at the time of execution of the Agreement.

Step 1: Calculate induced BMR unit demand caused by Project non-residential portions.

Multiply the Project’s non-residential square footages1 by the respective housing demand nexus factors provided under Nexus Study Table II-4 above.

Here, the non-residential portions of the Project yield a total induced demand of 1,620 BMR units (rounded up).

Step 2: Calculate existing induced BMR unit demand caused by prior retail shopping center.

Multiply the existing retail shopping center gross square footages by the respective BMR housing demand nexus factor for retail as provided under Nexus Study Table II-4 above.

Existing Retail: 1,450,927 sf x 0.00098361 du/sf 1,427.15 BMR units Existing gross retail shopping center square footages, as provided in Exhibit A, yield an existing induced demand of 1,427 units (rounded down).
1 Note that for purposes of this calculation, the Project’s non-residential square footages shall be measured based on the “floor area” definition in the Cupertino Municipal Code, except that it shall not double count interior building area above fifteen feet in height between any floor level and the ceiling above (“double height space”). Under the Project land use program as approved at the time of execution of the Agreement, the retail portion included 4,957 square feet of double height space located in Block 5, which has been deducted from this Step 1 calculation. 821
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Exhibit D – BMR Housing Mitigation Fee Methodology
3 Step 3: Calculate net new BMR unit demand caused by Project non-residential portions.

Subtract prior existing BMR housing demand (Step 2) from new BMR housing demand generated by non-residential portions of the Project (Step 1).

Here, when accounting for the prior retail shopping center use, the non-residential portions of the Project yield a net induced demand of 193 BMR units.

Step 4: Calculate number of Project BMR units that exceed the number of BMR units required to mitigate Project’s induced demand from its market-rate residential portion.

The City’s inclusionary housing policy in place at the time of Project approval requires that market rate residential projects set aside 15% of the on-site units as affordable to offset the induced BMR demand of the market rate units. To the extent the Project includes greater than the City’s minimum 15% onsite BMR requirement, all such additional BMR units shall be credited against the net new induced BMR demand of the entire Project (i.e., including the demand caused by the non-residential portions of the Project).

Here, the Project includes 1,779 market rate units, yielding a BMR requirement of 267 BMR units [1,779 units x 15%]. The Project provides 890 BMR units onsite, yielding a net excess of 623 BMR units that shall be credited against the Project’s total induced BMR housing demand.
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Exhibit D – BMR Housing Mitigation Fee Methodology
4 Step 5: Determine Project’s total BMR impact by comparing Project’s excess onsite BMR units that exceed City’s inclusionary housing policy (Step 4) against Project’s net new induced demand from non-residential portions (Step 3).

The total BMR unit demand from non-residential portions (Step 3) shall be subtracted from the number of BMR units that are in excess to the market rate demand (Step 4) to determine whether the Project yields a net benefit or deficit of BMR units.

Here, the Project is providing a net excess of 623 BMR units onsite. The Project’s nonresidential portions yield an induced demand of 193 BMR units. Therefore, the Project has a net benefit of 430 BMR units and no BMR Fee is owed.

PART II:

BMR FEE OWED IF BMR DEMAND EXCEEDS ONSITE BMR SUPPLY
In the event that the Project were to be modified during the Term of the Agreement such that the Project results in a net BMR unit demand in excess of the BMR units to be provided onsite, the resulting BMR Fee owed shall be $48,163 per unit of resulting impact, which is the unit yield determined under Part I – Step 5 above.

This per unit fee of $48,163 has been determined by utilizing the housing demand nexus factors provided under Nexus Study Table II-4 above, where each square foot of office use generates an induced demand of 0.00071733 new BMR units, and where the City’s current BMR Fee is $34.55 per square foot of office use (per the City’s 2024-2025 Fee Schedule C - Planning). Therefore, since one square foot of office use has an induced demand of 0.00071733 new BMR units, then 1,394 square feet of office has an induced demand for 1 unit [1 / 0.00071733 = 1,394 sq ft], and mitigating that square footage would require a BMR Fee of $48,163 [1,394 sq ft x $34.55].
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SUBTOTAL 7.48
EAST RECREATIONAL PARK 1.45
COMMUNITY GREENSPACE: BLOCKS 11 - 12
(CONNECTED TO TOWN SQUARE EAST) 0.39
CULTURE GARDEN: BLOCKS 9 - 10 0.16
URBAN PASEO: BLOCKS 1 - 2 0.3
ELEVATED PARK: BLOCK 5 0.38
TURFED PLAYFIELD 0.54
PERIMETER BIKE / PEDESTRIAN TRAIL 2.96
TOWN SQUARE EAST 0.33
TOWN SQUARE WEST 0.97

ACCEPTABLE PUBLIC PARKLAND

AREA (ACRES)
LEGEND

OPEN SPACE SUMMARY
NOTE:
- DIAGRAMS ARE ILLUSTRATIVE FOR INFORMATION ONLY.

ACCEPTABLE PUBLIC PARKLAND
Exhibit E – Pubic Parkland and Open Space

STREET A

STREET D

STREET C (PERIMETER ROAD)

STREET B

VALLCO PARKWAY
STREET 2
STREET 1

STEVENS CREEK BOULEVARD
STREET 4
STREET 5
STREET 7 (PERIMETER ROAD) STREET 7 (PERIMETER ROAD)

STREET E (PERIMETER ROAD)
STREET 6
7 8
5 4
1 2
6 3
9 10
13 14
11 12
15 STREET 6

HYATT HOTEL
(NOT IN SCOPE)

WOLFE PROPERTIES LLC
(NOT IN SCOPE)
INTERSTATE 280

STEVENS CREEK BOULEVARD
N. WOLFE ROAD
STREET 3

URBAN PASEO

0.3 ACRES

TOWN SQUARE WEST

0.97 ACRES

TOWN SQUARE EAST

0.33 ACRES

COMMUNITY GREENSPACE

0.39 ACRES

EAST RECREATIONAL PARK

1.45 ACRES

TURFED PLAYFIELD

0.54 ACRES

PERIMETER BIKE & PEDESTRIAN TRAIL

2.96 ACRES [TOTAL]

PERIMETER BIKE & PEDESTRIAN TRAIL

2.96 ACRES [TOTAL]

CULTURE GARDEN

0.16 ACRES

ELEVATED PARK

0.38 ACRES

PUBLIC PARKLAND AND OPEN SPACE PUBLIC PARKLAND AND OPEN SPACE 824
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Exhibit F – Annual Report
Exhibit F
Annual Report
Reporting Calendar Year: _______
Building Activity
Building Permit
Application #s
Gross
Building Square
Footage – Calendar Year
Gross Building
Square Footage To Date
All Permits
Building Permit Issuance
Residential –
Retail –
Office –
Residential –
Retail –
Office –
Final Certificates of Occupancy
Residential –
Retail –
Office –
Residential –
Retail –
Office –
Open Space Completed & Accepted
by City
Description / Location
of Improvements
Acreage –
Calendar Year
Total Acreage –
To Date
Date(s) of City
Acceptance of
Improvements
Public Open Space
Private Open Space

Residential Units Production by
Income Category
Units
Constructed (Final
COO) – Calendar Year
Total # of Units
Constructed - To Date
Very Low
Low
Market Rate
Impact Fees/
Benefit Payments
Amount of
Payments– Calendar Year
Total Amount of
Payment – To Date
Transportation Impact Fee
Master Storm Drain Fee
Benefit Payments
Other:
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Exhibit G – Legal Description
1 Exhibit G –
Legal Description
826
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Exhibit G – Legal Description
2 827
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Exhibit G – Legal Description
3 828
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Exhibit G – Legal Description
4 829
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Exhibit G – Legal Description
5 830
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Exhibit G – Legal Description
6 831
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Exhibit G – Legal Description
7 832
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Exhibit G – Legal Description
8 833
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RESOLUTION NO. 24-____

A RESOLUTION OF THE CUPERTINO CITY COUNCIL WAIVING THE

IMPOSITION OF CERTAIN IMPACT FEES FOR THE VALLCO/RISE
SB 35 PROJECT
WHEREAS, on September 21, 2018, the City of Cupertino (“City”) City Manager approved an application under Government Code section 65913.4 (“SB 35”) submitted by Vallco Property Owner LLC (“VPO”) for development of a mixed-use project on a 50.82-acre property (“Property”) located at 10101-10330 North Wolfe Road, hereinafter referred to as “the Approved Project”; and WHEREAS, on June 3, 2022 and subsequently on February 16, 2024, the City approved two modifications to the Project under SB 35 ( “Modified Project”).

Collectively, the “Approved Project” and “Modified Project” are referred to herein as “the Project”; and
WHEREAS, the Project approval as modified authorizes the construction of 2,699 housing units, 890 of which would be affordable to lower income households; 1,954,613 square feet of office space; and 226,387 square feet of retail space; and
WHEREAS, prior to approval of the Project, as defined below, the Property was occupied by a shopping center comprised of 1,450,927 gross square feet of retail area; and
WHEREAS, on August 20, 2019, the Cupertino City Council adopted Resolution Nos. 19-108, 19-109, and 19-110, and Ordinance Nos. 19-2187 and 19- 2188 amending the City of Cupertino General Plan to alter development standards for the Property (“General Plan Amendment”); and
WHEREAS, the Project is subject to certain “fees,” as defined in Government Code section 66000(b), charged by the City in connection with approval of the Project for the purpose of defraying all or a portion of the cost of public facilities related to the Project (“Impact Fees”), and is further subject to parkland dedication requirements and/or fees under the Quimby Act, Government Code section 66477; and
WHEREAS, VPO disputes the validity of the Impact Fees and parkland dedication fees imposed on the Project in whole or in part; and 834
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Resolution No. 24-___