Cupertino City Council
January 22, 2025

SIGNED:

________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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Resolution No. __________

EXHIBIT A

Appropriation Amendment
by Fund
Revenue Appropriations Fund Balance
(Use of)
270 Transportation Fund $0 $693,000 ($693,000)
420 Capital Improvement
Fund
$1,500,000 $0 $1,500,000

TOTAL $1,500,000 $693,000 $807,000

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CITY OF CUPERTINO
Agenda Item
24-13613 Agenda Date: 1/22/2025
Agenda #: 9.

Subject: Approve an agreement with Advanced Systems Group, LLC., for Modernization of Broadcast TV and Community Hall Integration for a not-to-exceed amount of $1,100,000, a 10% contingency in the amount of $110,000 for a total not-to-exceed amount of $1,210,000, and associated budget modification, with the cost to be funded by Public, Educational, and Governmental (PEG) funds.

1. Authorize the City Manager to execute the agreement and any necessary amendments with Advanced Systems Group, LLC., for Modernization of Broadcast TV and Community Hall Integration, within the total not-to-exceed amount of $1,100,000.

2. Adopt Resolution No. 25-005 approving budget modification #2425-368, increasing appropriations in the amount of $1,210,000 in the General Fund Video budget unit (100-31- 305 900-995) funded by restricted PEG Funds
CITY OF CUPERTINO Printed on 1/16/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: January 22, 2025

Subject
Approve an agreement with Advanced Systems Group, LLC., for Modernization of Broadcast TV and Community Hall Integration for a not‐to‐exceed amount of $1,100,000, a 10% contingency in the amount of $110,000 for a total not‐to‐exceed amount of $1,210,000, and associated budget modification, with the cost to be funded by Public, Educational, and Governmental (PEG) funds.

Recommended Actions

1. Authorize the City Manager to execute the agreement and any necessary amendments with Advanced Systems Group, LLC., for Modernization of Broadcast  TV  and  Community  Hall  Integration,  within  the  total  not‐to‐ exceed amount of $1,210,000.

2. Adopt Resolution No. 25‐XXX approving budget modification #2425‐368, increasing appropriations in the amount of $1,210,000 in the General Fund Video budget unit (100‐31‐305 900‐995), funded by restricted PEG funds.

Background
The  City  of  Cupertino  is  embarking  on  a  scheduled  technology  refresh  for  the audiovisual  systems  (“AV”)  in  both  the  Community  Hall  and  control  room,  an upgrade typically performed every 10 years. While the last major AV update was completed a decade ago, the lighting systems have not been updated in 20 years.

Approval of the agreement with Advanced Systems Gr
oup, LLC, will enable the
City to proceed with this critical modernization effort.

This upgrade will modernize the Cityʹs infrastructure with advanced video systems technology, ensuring high‐quality video production, improved resource efficiency, and increased scalability. By replacing outdated legacy equipment that is no lon ger supported by manufacturers, the project will establish a more reliable and sustainable platform for City operations.
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2 Additionally, the project will centralize the control room within the Community Hall, facilitating smoother integration and more efficient operation of the audiovisual systems.

This project is funded by Public, Educational, and Governmental (“PEG”) funds which are financial resources derived from fees paid by cable television providers to local governments as required by State law and Municipal Code section 6.28. These fun
ds are typically passed on to cable subscribers and are used exclusively to support PEG access channels, which broadcast community‐ focused content.

Key Uses of PEG Funds:
 Public Access: Supports community‐created content such as local events and cultural programming.
 Educational Acce
ss: Funds educational programming, including school
board meetings and instructional content.
 Governmental Access: Enables broadcasting of government‐related content like city council meetings and public hearings.

Allowable Expenditures:
 Capital Costs: Purchase, upgrade, or maintenance of equipment (e.g., cameras, microphones, software) and facilities for PEG programming.  Infrastructure: Building or impr oving networks and systems for PEG channel distribution.
 Technical Support: Ensuring compliance with signal quality and transmission standards.
 Accessibility: Adding features like closed captioning to meet accessibility requirements.
 Limited PEG Activities: Noncommercial advertising, sponsorships, or system upgrades to enhance public access.

Prohibited Uses:
 Operational costs (e.g., salaries, utilities).
 Non‐PEG activities or commercial purposes.

These funds are vital for fostering community engagement, supporting local content creation, and ensuring transparency in public communication. 153
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3 Cupertino receives approximately $100,000 in PEG funds annually, with around $20,000 allocated each year for regular maintenance. Currently, the City has a PEG fund balance exceeding $1.6 million.

Reasons for Recommendation
On  July  12,  2024,  Information  &  Technology  Department  (“I&T”)  published  a Request for Proposals (RFP) on the City’s Bid Opportunity website, for the design and implementation of a new TV broadcast system for City Council meetings and public information, as well as an upgrade to the Community Hall Audio Visual system  and  lighting.  The  RFP  resulted  in  three  proposals,  each  of  which  was evaluated  based  on  established  criteria  identified  within  the  RFP.  Advanced Systems  Group,  LLC  was  identified  as  the  highest‐ran ked  proposer  due  to  its strong scoring across all criteria and demonstrated knowledge of the City’s unique needs and priorities for this project.

Project Scope
Advanced Systems Group, LLC (ASG) will implement a comprehensive technology refresh for the control room and Community Hall audiovisual systems. This modernization effort will ensure that the Cityʹs infrastructure aligns with the latest ad
vancements in video systems technology, enhancing
video production quality, operational efficiency, and scalability while replacing outdated legacy equipment.

ASG will deliver the following key project objectives:

1. Integrate Network Device Interface (NDI) Technology
ASG will incorporate NDI technology, enab ling real‐time transmission of video, audio, and metadata over standard IP networks. This integration will allow seamless communication between devices such as cameras, switchers, and production systems without requiring dedicated video cables.

2. Enhance Video and Audio Quality
ASG will support high‐definition (1080p) and 4K video resolutions at hig h frame rates (60fps) and provide multi‐channel audio capabilities, ensuring superior production quality.

3. Update Community Hall Lighting
The lighting systems will be upgraded with LED technology that delivers exceptional color accuracy and fidelity, suitable for hybrid events and broadcast‐quality production.

4. Ensure Scalability and Flexibility
ASG will design a modular system architecture that accommodates 154
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4 various input and output formats, ensuring the system can be easily expanded or upgraded in the future.

5. Improve Storage and Archiving
The project will introduce high‐capacity, high‐speed storage solutions with cloud integration to streamline recording, archiving, and remote access.

6. Optimize Operational Efficiency
ASG will develop an intuitive control interface, automate broadcast scheduling, and imple
ment real‐time monitoring and diagnostic tools to
enhance overall efficiency.

7. Centralize Control
The project will integrate key Community Hall subsystems—lighting, HVAC, cameras, Dais electronics (microphones, timers, overhead projectors, voting systems, and public podium)—into  a unified video broadcast system, enabling centralized control for streamlined operation.

Project Ph
ases
ASG will execute the project in three distinct phases to ensure a seamless transition and successful implementation:

Phase I: Needs Assessment
ASG will begin with a detailed evaluation of the Cityʹs current broadcast and facility integration systems to identify limitations and opportunities for improvement. This phase includes:
 Conducting system assessments and identifying areas for enhance ment.
 Engaging stakeholders through workshops and consultations to understand specific needs.
 Developing a conceptual system design based on findings and user requirements.

Phase II: Design and Development
In this phase, ASG will design and develop the new integrated system, including:
 Creating d
etailed system designs that incorporate NDI technology and other key subsystems.
 Defining technical specifications for hardware, software, video, and audio. 155
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5  Preparing a comprehensive project plan with timelines, milestones, and resource requirements.

Phase III: Implementation and Transition
ASG will oversee the deployment of the new system, focusing on:
 Procuring and installing all hardware and software.
 Configuring and testing the system for functionality and compatibility.  Providing hands‐on t raining  and detailed documentation to City staff.  Managing a smooth transition to minimize disruption, with post‐ implementation support for ongoing maintenance and scalability.

This project will not only modernize the City’s audiovisual infrastructure but will also centralize control operations, ensuring seamless integration and improved resource efficiency. Approval of this agreement with AS G marks a significant step forward in advancing the Cityʹs technological capabilities.

Sustainability Impact
Switching 30 incandescent fixtures to LED lighting in Community Hall significantly enhances sustainability by reducing energy consumption (up to 75%), lowering heat output, and decreasing reliance on cooling systems. LEDs have a longer lifespan, require fewer replacements, and generate less waste compared to incandescent bulbs. They are mercury‐free, safer to dispose of, and maintain c
onsistent light quality, reducing operational inefficiencies. Overall, the transition to LEDs cuts greenhouse gas emissions, minimizes waste, and supports an eco‐friendlier and more cost‐effective production environment.

City Work Program (CWP) Item: No

CWP Item Description: NA

Council Goal: NA

Fiscal Impact
The proposed agreement is funded by restricted PEG funds within the General Fund and will not impact unassigned fund balance. If Budget Modification Number 2425‐368 is approved, increased appropriations of $1,210,000 will be allocated in 100‐31‐305 900‐995 Capital Outlay Special Projects.  As of July 1, 2024, PEG funds had a beginning balance of $1.6 millio n.

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6 California Environmental Quality Act
Not applicable.

_____________________________________

Prepared by: Teri Gerhardt, CGCIO, Chief Technology Officer Reviewed by: Tina Kapoor, Interim Assistant City Manager, Chistopher Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager

Attachments:

A – Draft Agreement
B – Resolution 2025‐XXX
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PROFESSIONAL/CONSULTING SERVICES AGREEMENT

1. PARTIES
This Agreement is made by and between the City of Cupertino, a municipal corporation (“City”), and ADVANCED SYSTEMS GROUP (“Contractor”), a for Design & Implementation for Modernization of Broadcast TV & Community Hall Integration, and is effective on the last date signed below (“Effective Date”).

2. SERVICES

2.1 Contractor agrees to provide the services a nd perform the tasks (“Services”) set forth in detail in Scope of Services, attached here and incorporated as Exhibit A. Contractor further agrees to carry out its work in compliance with any applicable local, State, or Federal order regarding COVID-19.

2.2 Contractor’s duties and serv ices under this agreement sha ll not include preparing or assisting the City with any portion of the City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City.

The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

3. TIME OF PERFORMANCE

3.1 This Agreement begins on the Effective Da te and ends on August 30, 2027 (“Contract Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the effective date and shall be completed by August 30, 2027. The City’s appropriate department head or the City Manager ma y extend the Contract Time thr ough a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy.

3.2 Schedule of Performance. Contractor must deliver the Serv ices in accordance with the Schedule of Performance, attached and incorporated here Exhibit B.

3.3 Time is of the essence for the performance of all the Se rvices. Contractor must have sufficient time, resources, and qualified staff to deliver the Services on time.

ATTACHMENT A
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4. COMPENSATION

4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual cost s but that will be capped so as not to exceed $1,100,000.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C, Compensation attached and incorporated here. The maximum compensation includes all expens es and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. No extra wo rk or payment is permitted without prior written approval of City.

4.2 Invoices and Payments . Monthly invoices must state a description of the deliverable completed and the amount due for the preceding mont h. Within thirty (30) days of completion of Services, Contractor must submit a requisition for final and complete payment of costs and pending claims for City approval. Failure to timely subm it a complete and accura te payment requisition relieves City of any further payment or other obligations under the Agreement.

5. INDEPENDENT CONTRACTOR

5.1 Status. Contractor is an independen t contractor and not an em ployee, partner, or joint venture of City. Contractor is solely responsib le for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contract or is not entitled to health benefits, worker’s compensation, or other benefits from the City.

5.2 Contractor’s Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry.

5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or cert ified to perform the Services as required by law and have procured a City Business License, if required by the Cupertino Municipal Code.

5.4 Subcontractors. Only Contractor’s employees are authorized to work under this Agreement. Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor.

5.5 Tools, Materials, and Equipment. Contractor will supply all tools, materials and equipment required to perform the Services under this Agreement.

5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor and any of its employees, agents, and subcontractors sh all not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Contractor’s business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Contractor. In the event 159
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that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent ju risdiction, arbitrator, or administrative authority, including but not limited to the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would othe rwise be the responsibility of City, and actual attorney’s fees incurred by City in connection with the above.

6. PROPRIETARY/CONFIDENTIAL INFORMATION

In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may c ontain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information provided by City to Contra ctor and use it only to pe rform this Agreement.

Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data.

7. OWNERSHIP OF MATERIALS

7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, speci fication, data, record, document, or other information or work, in any me dium (collectively, “Work Product” ), prepared by Contractor in connection with this Agreement will be the exclusive property of the City upon completion of the work to be performed hereunder or upon termination of this Agreement, to the extent requested by City. In any case, no Work Product shall be shown to any third-party without prior written approval of City.

7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising out of this Agreement is considered “works for hire” and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Wo rk Product copyrights.

Contractor may use copies of the Work Product for promotion only with City’s written approval.

7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement.

7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub-contractors prepared or created under this Agreement, to execute or implement any of the following:

(a) The original Services for which Contractor was hired; (b) Completion of the original Services by others;
(c) Subsequent additions to the original Services; and/or (d) Other City projects.

7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work 160
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Product, on recycled paper and copied on both sides, except for one single-sided original.

8. RECORDS

Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepte d accounting principles. The records must include detailed information of Contractor’s performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separate from other records and must be maintained for four (4) years from the date of City’s final payment.

Contractor acknowledges that certain documents generated or received by Contractor in connection with the performance of this Agreement, including but not limited to correspondence between Contractor and any thir d party, are public records under the California Public Records Act, California Government Code section 6250 et seq. Contractor shall comply with all laws regarding the retention of public records and shall make such records available to the City upon request by the City, or in such manner as the City reasonably directs that such records be provided.

9. ASSIGNMENT

Contractor shall not assign, subleas e, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity is considered an assignment of the Agreement and subject to City approval, which shall not be un reasonably withheld. Control means fifty percent (50%) or more of the voting power of the business entity.

10. PUBLICITY / SIGNS

Any publicity generated by Contractor for the proj ect under this Agreement, during the term of this Agreement and for one year thereafter, will reference the City’s contributions in making the project possible. The words “City of Cupertino” will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhi bited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City.

11. INDEMNIFICATION

11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commis sions, officers, officials, employees, agents, servants, volunteers, and consultants (“Indemnitees”), through legal counsel acceptable to City, from and against any and all li ability, damages, claims, actio ns, causes of action, demands, charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to litigation and dispute resolution proceedings) of every nature, arising direct ly or indirectly from this Agreement or in any manner relating to any of the following:

(a) Breach of contract, obligations, representations, or warranties; (b) Negligent or willful acts or omissions committed during performance of the Services; 161
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(c) Personal injury, property damage, or economic loss resulting from the work or performance of Contractor or its subcontractors or sub-subcontractors; (d) Unauthorized use or disclosure of City’s confidential and proprietary Information; (e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third party.

11.2 Contractor must pay the costs City incurs in enforcing this provisi on. Contractor must accept a tender of defense upon receiving notice from City of a third-party claim. At City’s request, Contractor will assist City in th e defense of a claim, dispute, or lawsuit arising out of this Agreement.

11.3 Contractor’s duties under this section are not limited to the Contract Price, workers’ compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in the Agreement shall be construed to give rise to an implied ri ght of indemnity in favor of Contractor against City or any Indemnitee.

11.4 Contractor’s payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, or a purchase order, or other transaction.

11.5 Contractor agrees to obtain executed indemnit y agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Contractor in the performance of th is Agreement.

Failure of City to monitor compliance with thes e requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder.

11.6 This Section 11 shall survive termination of the Agreement.

12. INSURANCE

Contractor shall comply with the Insurance Requi rements, attached and incorporated here as Exhibit D , and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreem ent until City approves receipt of satisfactory certificates of insurance and endorsements evid encing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purc hasing insurance for Contractor and deducting the costs from Contractor’s compensation or terminating the Agreement.

13. COMPLIANCE WITH LAWS

13.1 General Laws. Contractor shall comply with all lo cal, state, and federal laws and regulations applicable to this Agreement. Contract or will promptly notify City of changes in the law or other conditions that may af fect the Project or Contractor’s ability to perform. Contractor is responsible for verifying the employment auth orization of employees performing the Services, as required by the Immigration Reform and Control Act.

13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a “public works” component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. 162
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13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national or igin, ethnicity, handicap, disabili ty, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome (AIDS), or any other protected classification. Contractor shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Consistent with City policy pr ohibiting harassment and discrimination, Contractor understands that hara ssment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or its employees or sub-contractors will not be tolerated. Contractor agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision.

13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission w ho might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Agreement, in violation of Cali fornia Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as de fined in Section 18700 of Title 2 of the California Code of Regulations. Contractor agrees to abide by the City’s rules governing gifts to public officials and employees.

13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement.

14. PROJECT COORDINATION

City Project Manager. The City assigns Teri Gerhardt as the City’s representative for all purposes under this Agreement, w ith authority to oversee the progre ss and performance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor.

Contractor Project Manager. Subject to City approval, Contract or assigns John Shike as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. Cont ractor’s Project manager is responsible for coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule of Performance. Contractor must regularly update the City’s Project Manager about the progress with the work or any delays, as required under th e Scope of Services. City written approval is required prior to substituting a new Representative.

15. ABANDONMENT OF PROJECT

City may abandon or postpone the Project or parts therefor at any time. Contractor will be compensated for satisfactory Services performed through the date of abandonment, and will be given reasonable time to assemble the work and close out the Services. With City’s pre-approval in writing, the time spent in closing out the Services will be compensated up to a maximum of ten 163
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percent (10%) of the total time expended to date in the performance of the Services.

16. TERMINATION

City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendere d through the date of terminati on, but final payment will not be made until Contractor closes out the Services and delivers the Work Product.

17. GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION

This Agreement is governed by the laws of the Stat e of California. Any laws uits filed related to this Agreement must be filed wi th the Superior Court for the C ounty of Santa Clara, State of California. Contractor must co mply with the claims filing re quirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award must be supported by law and substantial evidence and include detailed written findings of law and fact.

18. ATTORNEY FEES

If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a ju dgment in connection with this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs.

19. THIRD PARTY BENEFICIARIES

There are no intended third party beneficiaries of this Agreement.

20. WAIVER

Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City’s waiver of a breach shall not constitute waiver of another provision or breach.

21. ENTIRE AGREEMENT

This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), eith er oral or written, between the Parties. Any modification of this Ag reement will be effective only if in writing and signed by each Party’s authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge th is Agreement. If there is any inconsistency between any term, clause, or provision of the main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main Agreement shall prevail and be controlling.

22. INSERTED PROVISIONS

Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions. The Parties w ill collaborate to implement this Section, as 164
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appropriate.

23. HEADINGS

The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit, or amplify the terms or provisions of this Agreement.

24. SEVERABILITY/PARTIAL INVALIDITY

If any term or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal, or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Agreement or their application to specific situati ons shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent.

25. SURVIVAL

All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Mate rials/Work Product, Records, Governing Law, and Attorney Fees, shall survive the Agreement and remain in full force and effect.

26. NOTICES

All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission:

To City of Cupertino
Office of the City Manager
10300 Torre Ave.

Cupertino, CA 95014

Attention: Teri Gerhardt
Email: [email protected]

To Contractor: ADVANCED SYSTEMS
GROUP
1226 POWELL STREET

EMERYVILLE CA 94608

Attention: John Shike
Email: [email protected]

27. EXECUTION

The person executing this Agreem ent on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Cont ractor. This Agreement may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single binding instrument.
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IN WITNESS WHEREOF, the parties have caused the Agreement to be executed.

CITY OF CUPERTINO CONTRACTOR
A Municipal Corporation

By By

Name Name

Title Title

Date Date

APPROVED AS TO FORM:

CHRISTOPHER D. JENSEN
Cupertino City Attorney

ATTEST:

KIRSTEN SQUARCIA
City Clerk

Date
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December 3, 2024

The City of Cupertino
Attn: Teri Gerhardt, CGCIO

City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255

Dear Teri & Team,
Thank you for the opportunity to submit the enclosed response to your Request for Proposal. We are excited to be part of this project and believe that Advanced Systems Group, LLC (ASG) can offer the knowledge, products and services needed to effectively implement the technology solutions planned for your project.

Our proposal addresses the needs you identified in the RFP. It also provides you with an overview of our capabilities and experience and outlines how ASG can make it easier for you to meet your objectives.

ASG is known for building successful partnerships with our clients and we look forward to proving ourselves, once again, to your team. We know we can make a difference through our understanding of how your teams work and by using those in- sights to effectively implement the project.

We look forward to the opportunity to review our proposal with you in detail and move this project forward .

Please feel free to contact us should you have any questions.

Sincerely,

Michele Ferreira
Vice President, Systems Integration & Support
Advanced Systems Group. LLC
[email protected]

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CITY OF CUPERTINO

CONSULTING SERVICES FOR THE DESIGN AND

IMPLEMENTATION FOR MODERNIZATION OF

BROADCAST TV AND COMMUNITY HALL

INTEGRATION
Teri Gerhardt, CGCIO
CITY HALL • 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255

August 23, 2024
Revised December 16, 2024

Prepared by: Mark Warner and John Shike

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OVERVIEW
This proposal identifies the services and activities to be performed by ASG (and/or others as identified herein) relative to the solution for The City of Cupertino (The City). The ser- vices, activities, and responsibilities described within the following sections herein charac- terize the full set of deliverables for this project, thus constitutes the working agreement between ASG and The City of Cupertino. Every effort has been made to identify the scope of the project based on information made available during the engagement to create the scope of work (SOW).

ASG has added to this proposal the cost of the requested lighting upgrades. See Appen- dix A.

ASG has more than 600 employees worldwide with the largest concentrations in San Francisco Bay Area and Southern California. Our company runs in four business units:

Physical System Integration, Workflows and Tools, Managed Services and Software and Cloud defined systems.

PHASE I: NEEDS ANAL YSI S APPROACH
Based on Exhibit A scope of work provided by City of Cupertino, the following services are being requested by the City: the following services are being requested by The City:

The City is in need of consultation services and future design and installation of equip- ment to be defined within the consultation phase (Phase 1).

To address these issues, ASG will provide the following:
• Project management for coordination between ASG and The City. • ASG Discovery: (4 days on site)
ASG will provide The City with subject matter experts in sufficient numbers to gather infor- mation.

ASG will conduct a thorough assessment of the existing broadcast and facility integrated systems, facility equipment, including video cameras, lighting, and the raising and lower- ing of blinds.

Through examination and discussion with operators and stake holders we will identify cur- rent capabilities, limitations, and areas needing improvement.

ASG will review current delivered system drawings and verify their accuracy and viability for reuse in a new system based on the NDI protocol.

ASG will document all existing equipment, software, and workflows.

EXHIBIT A
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ASG will engage with key stakeholders, including city staff, council members, and tech- nical personnel.

ASG will gather requirements, expectations, and suggestions for the new system.

ASG will conduct workshops and interviews to understand the needs and goals of various user groups.

Schedule:
• Each phase schedule to be determined and agreed upon by both parties. • Day one: meet with representatives from The City and tour the site. • Day two: Workshops with all stakeholders.
• Day three and four: Separate into groups and perform a detailed examination of the facility.

ASG will then spend 3 weeks compiling our findings from the evaluation and consulta- tions.

ASG will conduct regular 30-minute meetings twice a week with stakeholders during the 3 week period for information exchange between groups.

During the 3-week period ASG will create a detailed needs analysis report outlining the re- quirements for the new broadcast and integration system.

The report will include:
• Recommendations for system features, capabilities, and improvements. • Recommendations for equipment to be reused from the existing system when pos- sible. (This determination will be based on age, upgradeability, compatibility and usefulness).
• De
liver Needs Analysis report to The City and conduct a final review of the report with The City to ensure that all objectives are met.

PHASE II: DESIGN AND DEVELOPMENT APPROACH
At ASG we understand the compelling cloud and NDI advantages, we partner with validated cloud and network technology providers, and we provide support as your partner in all as- pects of your cloud and video over IP journey. Our team has been at the forefron t of NDI and 2110 remote platform implementation. Our engineers excel in:
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v NDI and Cloud Design
v Platform Deployment
v Infrastructure as a Service
v Application Engineering
v Workflow Optimization
Our solutions architects and engineers will design the optimal workflow for your needs.

Whether full cloud, hybrid cloud, or on-premises our teams provide conceptual design, de- tailed design, system validation, deployment, and comprehensive documentation.

With our professional services, always -on consulting, training, and our support contracts, our goal is to ensure your cloud journey is successful by providing ongoing engagement and unprecedented expertise.

I.The first part of the process is to return to the The City of Cupertino Team a conceptual design based on the Needs Analysis and discussions between ASG and The City of Cu- pertino in a kick-off and design charette. This design will be refined, and budget discus- sions will be held such that both parties are aware of how the new system will be inte- grated into the existing system. ASG will assign a Project Manager to facilitate the discus- sions and maintain a schedule.

II.ASG will produce a detailed budget that will be approved by the The City of Cupertino as the basis for moving forward with the overall project. At this stage, most of the equipment needs will be included in the budget.

III.

After budget approval, the Approval Design drawing set will be created. During this phase it may be discovered that small necessary components are required to “glue” the old and new systems together and may need to be added. Once discoveries are made, ASG will forward the information to The City of Cupertino for approval and discussions will take place as to the options that are available. The approval of this set of documents will coin- cide with the approval of the final budget for the project.

SYSTEM DESIGN DELIVERABLES
• Develop a comprehensive design for the new broadcast and facility integration system. (Detailed Design Drawings, and BOM) • Pr oposed Crestron design changes and begin code revisions upon approval. • Ensure the design supports NDI technology and integrates all required subsystems (lighting, HVAC, cameras, Dais electronics, etc.). • Create detailed schematics and diagrams for the proposed system architecture. Define technical specifications for all hardware and software components.
• Sp
ecify requirements for video quality (HD and 4K), audio quality, storage, network infrastructure, and control interfaces.
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• Develop a project plan outlining the steps for implementation, testing, and transition. Including timelines, milestones, and resource requirements.

Address risk management, quality assurance, and contingency plans. • Prepare the necessary documentation for vendor bids.
• Evaluate and select vendors for the supply of hardware, software, and implementation services.
• Produce a Customer Furnished Equipment (CFE) in collaboration with stakeholders.
• Ensure vendors meet the technical and operational requirements outlined in the design.
v De
liver 100% Design Documentation and final agreed to budget.

PHASE III: IMPL EMENTATION TESTING AND TRANSITION
I.Once approved, the Detailed Design Drawings will be created from the Approval Design set and equipment contained in the Approval set will be ordered. Final timelines will be set between ASG and The City of Cupertino and the project will be in full swing.

II.Installation dates will follow the timelines and installers will red-line any required changes in the Detailed Design Drawings. Deviation in timelines and changes in the Approved De- sign drawings will be coordinated through the ASG Senior Project Manager and ASG Sen- ior Engineering to ensure that what was designed will not be compromised by the re- quested changes. Any The City of Cupertino based changes will follow the agreed upon change order procedure.

III.After commissioning of the system, ASG will receive the red-lined Detailed Design draw- ing set and produce the final As-Built drawings. Drawings will be provided in electronic format (PDF).

INSTALLATION DETAILS:

Procurement and Installation
• ASG’s procurement team will oversee the procurement of all hardware and software components based on the agreed to bill of materials. • Project management will coordinate the installation of the new system, ensuring minimal disruption to ongoing operations.
• Our installation team will do the physical installation of the new system and ASG engineers will super vise the integration of subsystems within the Community Hall.

Sy
stem Configuration and Testing
• ASG engineers along with select teams from manufacturers will configure the new system according to the design specifications.
• Al
l systems will be thoroughly tested to ensure all components function correctly and meet performance standards.
• We will perform end-to-end tests, including live broadcasting and facility integration te sts.
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Training and Documentation
• ASG teams will provide comprehensive training for city staff on the operation and features of the new system.
• User manuals, technical documentation, and training materials will be provided.
• Conduct hands-on training sessions and workshops.

Transition and Go-Live Support
• Facilitate a smooth transition from the old system to the new system. • Provide go-live support to address any issues that arise during the initial phase of operation.
v Monitor system performance and make necessary adjustments to ensure optimal functionality.

Post-Implementation Support
• Implement ongoing monitoring and support services.
• Establish a support plan for maintenance, updates, and troubleshooting. • Ensure the system remains scalable and adaptable to future needs.

PROJECT ACTIVITIES
The objectives of this engagement are the following:

Project Management Activities
Provide a single point of contact for all project management, delivery, and support activi- ties.

Participate in regularly scheduled stakeholder and implementation status meetings.

Coordinate and manage all implementation activities of the project delivery team includ- ing:
• Planning and Preparation Phase.
• Component Staging and Deployment.
• Interfacing with Customer’s stakeholders and project personnel to communi- cate implementation status.
• Develop and maintain implementation timeline and resource schedules.

Engineering Activities
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• Develop Approved Drawing set documentation.
• Collaborate with Customer on an installation plan.
• Participate in regularly scheduled stakeholder and implementation status meetings.
• Participate in deployment, installation, and basic test of system.

DEPLOYMENT TASKS
The ASG team will assign tasks to facilitate an efficient installation. These tasks will be broken down by type:
• Coordination/Implementation
• Staging
• Deployment

COORDINATION/IMPLEMENTATION
Project coordination services provide oversight of the organization, direction and control of all project-related efforts required to complete the implementation as defined herein. The ASG Project Manager will manage the ASG components of the project. Status meet- ings/conference calls will typically be driven by the ASG Project Manager.

ASG Responsibilities
During the project, the Project Manager will be responsible for:
• Scheduling ASG resources.
• Co ordinating required Customer resources and associated tasks (if applica- ble).
• Procurement, staging and delivery of any ASG purchased equipment or ma- terials.
• Planning installation activities using the agreed upon timeline as a guide. • Acting as a single point of contact for customer inquires including changes, issue escalation, and acceptance activities.
• On-site project management of installation team’s activities as necessary. • Coordinate with other subcontractors.
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Customer Responsibilities
• Designate a single point of contact and a backup contact for all ASG inquir- ies.

STAGING
The below table outlines the responsibilities of ASG and Customer during staging:

ASG Responsibilities
• Verify equipment against list of materials (LOM) provided by The City. • Confirm customer furnished equipment ( CFE) equipment against Build -to drawing set.
• Unpack and assemble devices.
• Prepare cabling for pulls.

Customer Responsibilities
• Receive, verify inventory and record serial numbers for the product at the on-site staging location and submit these records to ASG prior to their arrival on site. It is expected that all of the equipment has been verified to ensure that ASG installers will begin installation immediately upon arrival. • Provide a locked secure location for equipment as it arrives on site. • Provide ASG with LOM as ordered.
• Maintaining security of the equipment and materials on site is always the sole responsibility of the customer.
• Provide input to ASG for the development of configuration documentation.

DEPLOYMENT
The below table outlines the responsibilities of ASG and the Customer to ensure success- ful system deployment:

ASG Responsibilities
• Confirm the site is ready and “dust free” by the customer and that the building is ready for the installation.
• In
stall and connect the products to the customer -provided facilities at t he agreed upon demarcation points in accordance with the Approved Drawing Set.
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• Troubleshoot hardware failures relating to the installation of the product. • Provide necessary engineering and operational training on installed system. • Provide technical support for the on -site engineers during installation and basic testing.
• Pr
ovide initial workflow development, and documentation (user tech guide).

Customer Responsibilities
• Identify a coordinator responsible for the services at Customer site. • Pr epare the Customer site in accordance with the site readiness recommen- dations. ASG shall not proceed with the product installation until such modi- fications and changes are made.
• In stallation Site Conditions: Where applicable, all preparation in the rooms in which equipment shall be installed shall be complete before equipment installation begins walls shall be painted, papered or otherwise coated; ceil- ings and floor coverings shall be properly and appropriately installed; per- manent electrical power and lighting shall be properly and appropriately in- stalled and fully operational.
• When required, order and install any data or external video circuits prior to the scheduled installation date to avoid unnecessary delays in completion of this project.
• Ve
rify all distance and interference limitations of interface cables to be used and confirm that all necessary cabling, power, and grounding is deliver ed and installed prior to the installation date.
• Ver
ify the operation and warranty of all Customer Provided Equipment (CFE) not provided by ASG.
• Pr ovide seismic bracing, if required.
• Provide any security clearances, escorts, special safety equipment, and ac- cess training as required to access the site for ASG personnel. • Provide a technician to be available and start within 15 minutes during the installation and basic testing, when requested by ASG personnel, to make or approve changes
required to make the system operational.
• Provide replacement equipment for failures of hardware during installation. 176
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DELIVERABLES/PROJECT COMPLETION/PROJECT ESCALATION
The below table shows deliverables that will be provided by ASG and Customer.

DELIVERABLES
ASG Deliverables
• Engineering Review
• Build-to drawing sets based on CFE supplied system drawings • Wire run lists
• ASG will install the equipment according to the approved drawing set. • ASG will install cabling for Crestron controlled devices. The wiring will have the connector pins crimped, but the shell and connector will remain unat- tached, so that the Crestron programmer can install and commission those devices requiring control by Crestron.
• ASG will install equipment that is in the approved Build To drawing set and will not relocate any DIY equipment.
• ASG will commission equipment that is in the Approved Build To drawings. • Provide coordination with Crestron programmer so as not to interfere with timeline.
• Installation materials and connectors as needed to complete. • Be
gin installation according to the agreed timeline.
• Provide basic equipment test, limited to successful operation and complete configuration to deliver a complete working system. Exceptions are not ed above.
• Pr
ogramming of Audio system.
• ASG will provide grommet holes in console workstations for pass through of cables determined by th e Customer.
• CFE Product manuals from equipment uncrated at site.
• The Installation Deliverable (ID) will contain “as built” information, such as updated diagrams, IP address information, and final configurations and will be submitted after installation is complete.

EXHIBIT B
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Customer Deliverables
• Signed SOW.
• Signed off “Build To” drawing set by The City provided to ASG. ASG will not travel to the job site until the “Build To” drawing set has been approved and received by ASG.
• ASG will arrive on site once the site has been prepared and the room is ready.
• En
sure all customer furnished equipment is on site prior to commencement of installation.
• Ensure conduit and pathways are in place prior to installation. • Provide all furniture in place prior to ASG arrival on site. • Provide and install power to all locations prior to ASG arrival on site. • All bulkhead panel cover plates with connectors installed by manufacturer to be on site prior to ASG’s arrival.

PROJECT COMPLETION
Project completion will be defined as the time at which ASG engineering has commis- sioned the system and certified as operational.

If the City refuses acceptance of the services performed, Customer must provide ASG with full details that illustrate how the services performed do match the work agreed upon in Exhibit A. ASG will then create an action plan to address any deficiencies.

Issue Escalation
There are two types of support issues that require escalation:

Implementation Issues – issues directly related to the implementation of the system should be directed to the ASG Project Team.

Operation and Maintenance (O&M) Issues – for all issues outside Exhibit A and issues that occur after the installation is complete, Customer is responsible for resolving these issues with manufacturer of the equipment.

CHANGE MANAGEMENT PROCESS
Approved amendments to this agreement must be in writing and executed by the City and Contractor. Contractor’s request for a change order must specify the proposed changes in the Work, Contract Price, and Contract Time. Each request must include all supporting documentation, including but not limited to plans/drawings, detailed cost estimates, and impacts on the schedule and completion date.
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Changes that do not impact the contracted cost or term may be approved by the Project Manager (PM) as part of project management and do not require an amendment to this agreement. The PM will evaluate whether such changes are in the best interest of the pro- ject and approve them accordingly. However, any change that exceeds the contracted cost or term must be documented and formalized in an amendment to this agreement.

ASSUMPTIONS
The following assumptions, together with those detailed elsewhere, were made to create this Statement of Work. Should any of these assumptions prove to be incorrect or incom- plete then ASG may modify the price, scope of work, or milestones. Any such modifica- tions shall be managed by the Change Management Procedure.

ASSUMPTIONS
General Assumptions
• Customer will provide access to customer facilities, including, where appli- cable, computer equipment, facilities, workspaces, and equipment. • Customer will provide complete and unencumbered access to the control room and all other rooms required to complete this scope of work. • Ch
anges in the design set after approval will be handled through the Change Management process.
• ASG will provide a material list required to connect the equipment. • Unless otherwise agreed to by the parties, a response will take place within five days of ASG request for documentation or information needed for the project. Delays caused by non -responsiveness will result in additional charges to be negotiated.
• All customer hardware that will be used for this engagement is listed on the Approved Drawing Set.
• Additional equipment and materials will not be installed in the CFE racks or work areas mentioned in this SoW if not listed in the LOM or included on the Build-to drawings. Written approval for extra additions must submitted in writ- ing using the change order process.
• Ensure that all site preparation (for example, but not limited to, power, space, HVAC, abatement, cables, and racks) will be in place and the site ready for equipment installation three (3) business days prior to the beginning of t he scheduled onsite installa
tion.
• Ensure that there are the necessary power and cable requirements at each installation location three (3) business days prior to the beginning of the scheduled onsite installation.
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• UPS, surge protection, or wall outlets are available and labeled for equip- ment three (3) business days prior to the beginning of the scheduled onsite installation.
• All patch panels and cables are properly wired and labeled three (3) business days prior to the beginning of the scheduled onsite installation. • The customer shall be responsible for the registration of all system hardware and/or software.
• Cu
stomer system architecture design shall not change between the date of customer’s execution of this SoW and the completion of all services contem- plated hereunder.
• The customer is responsible for any shipping and handling charges, if any, to transport equipment and materials to the installation site(s). • De
lays caused by the lack of completed site preparation or Customer’s fail- ure to meet any responsibilities specified in this SoW shall be billed at ASG time and materials rates including travel and other expenses. Any additional costs incurred by the Customer because of delays shall be the sole respon- sibility of the Customer.
• Resources from various ASG offices may be utilized, as needed, to provide a full scope of technical expertise.
• An
y product or service delivery dates communicated to the customer outside of this SoW or the project plan is not to be considered valid or binding. • Requests for support or services outside of this SoW require written approval by the customer and acceptance by the ASG Project Manager and may re- sult in additional charges to the customer.
• If the project extends beyond the timeline specified in the project plan due to delays caused by parties other than ASG and its subcontractors, additional charges may apply.
• All backup and antivirus solutions are to be provided by the customer. ASG has not provided these solutions as part of this SoW and does not hold any responsibility for these elements of the end-st
ate solution.
• All SoW activities will be conducted during normal business hours, Monday through Friday, 8 am to 5 pm, excluding holidays.
• Any services outside the scope of this project will be provided on a time and materials basis.
• Customer change orders will be billed at current labor and material rates and will be due.
•
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PRICING, PAYMENT TERMS , AND PAYMENT SCHEDULE
Phase I: For delivery of the Needs Analysis report to The City and conduct a final review of the report with The City to ensure that all objectives are met.

ASG will commit to a Phase I Fixed price budget of $19,500 Phase II: At ASG, our goal is to build lasting relationships with our clients. As a trusted ad- visor and subject matter expert, we are committed to providing our clients with best-in- class Design, Installation and Support services with an eye toward respecting the financial commitments made on each project. With that in mind, ASG proposes a Time & Material (T&M) engagement complete with a "Not to Exceed" (NTE) fixed dollar amount for the De- sign portion of the opportunity, transitioning to a Cost-Plus engagement for the Build por- tion. It has been our experience that these agreements, when based on transparency and open lines of communication, can dramatically improve the teamwork and outcome of any engagement.

In recognition of this engagement philosophy, ASG proposes the following:

ASG will bill actual hours utilized for the duration of the Design Engagement.

ASG anticipates between four to six resources being tasked to this opportunity during this timeframe. (resource allocation subject to change).
• ASG will commit to a Not to Exceed (NTE) budget of $94,000 ASG will bill per payment schedule and report during the Design Engagement.

ASG will only bill the city team for the actual hours utilized during that period.

Phase III: Once the Design Engagement has been completed ASG will transition seam- lessly to the Build phase of the project. During this phase, ASG proposes a transparent agreement with Cost-Plus. For materials and equipment, ASG offers Cost-Plus 12%. ASG will provide supporting documentation as required with each billing cycle, monthly billing. ` Using the benefit of ASG's experience and knowledge paired with the information pro- vided by the City of Cupertino team, ASG Build portion of the project including equipment, labor, materials, taxes and shipping not to exceed be: $986,500.00 Payment Terms:

Services will be billed as identified in this Payment Schedule section.

Fees for additional services related to but not defined in this Proposal will be performed on a time and materials basis at a rate set forth in a written amendment, as mutually exe- cuted by The City of Cupertino and ASG. Payment terms are due per compensation.

Partial or completed phase billings: ASG reserves the right to negotiate a partial or phased billing for the work that has been completed if any delays in closing out the project are due to circumstances outside of ASG control, i.e. preparation of the space, software upgrades, or any section of this Proposal of work that the City of Cupertino wishes to de- lay.
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Payment Schedule:

Phase Milestone Deliverable % NTE ($)
Due
Date
Phase I: Needs
Analysis
Initial Pay-
ment
Delivery and acceptance
of Needs Analysis report 100% $19,500 Week 4
Phase II: De-
tailed Design
First Pay-
ment (50%
Deliverable)
Preliminary Design Doc-
umentation including sys-
tem architecture and key
components
50% $37,600 Month 3
Second
Payment
(100% Deliv-
erable)
Final Design Documenta-
tion, Issued for Integra-
tion (IFI) 40% $47,000 Month 4
Final Pay-
ment
Approval of final IFI
package and delivery of
supporting documenta-
tion
10% $9,400 Month 5
Phase III: Imple-
mentation, Com-
missioning, and
Handover
Initial Pay-
ment
Approval of design and
issuance of Purchase Or-
der for equipment 50% $493,250.00 Month 6
Progress
Payments
Monthly billing during re-
ceipt of gear, installation,
and testing.
20% $197,300.00
Months
7–10
Substantial
Completion
Payment
Completion of system in-
stallation, configuration,
and testing verified by
punch list review 20% $197,300.00
Month
11 Final Pay-
ment
Delivery of as-built docu-
mentation, training, and
final go-live support 10% $98,650.00
Month
12 Phase Total Amount
Phase I: Needs Analysis $19,500.00
Phase II: Detailed Design (NTE) $94,000.00
Phase III: Implementation, Commissioning, and Handover (NTE) $986,500.00 TOTAL: $1,100,000.00

EXHIBIT C
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DISCLAIMER
ASG will not be liable for any failure to perform the services, to the extent that the failure is caused by The City of Cupertino’s lack of cooperation or readiness.

ASG will not be held responsible for data loss. Backups should be performed prior to work starting. All data is the responsibility of The City of Cupertino.

ASG will not be held responsible additional work not listed in this Proposal. An addendum must be written and approved by both ASG and The City of Cupertino before additional work can be started.

ASG will not be held responsible for delays or failures to perform hereunder due to causes beyond its reasonable control (including, without limitation, acts of God, fire, flood, war, explosion, sabotage, terrorism, embargo, civil commotion, acts or omissions of any gov- ernment entity, supplier delays, communications or power failure, equipment or software malfunction, or labor disputes).

ASG may perform some work off site.

ASG STANDARD TERMS AND CONDITIONS
DESIGN – applies if called for in the Scope of Work of the Agreement Acceptance of Design: Customer agrees that their written approval of Design Drawings signifies formal technical acceptance of said designs, pursuant to which ASG shall carry out its obligations under this agreement. Customer agrees that delays in approvals may result in an overall delay in the completion of the Scope of Work. Customer agrees to make its technical representative(s) available to ASG from time to time during the execu- tion of this Scope of Work, at any manufacturer facility, build or installation site for consul- tation and review of design or OEM merchandise suitability for applications specified.

Customer shall have seven business days to review submission for acceptance or request modification. The submissions will be scheduled into the Gantt chart. Delays in review of submissions will directly affect the timeline / Gantt chart. ASG will notify customer the ef- fect of delay. After seven business days if a written request for modification or acceptance is not received the submission will be deemed accepted.

INSTALLATION - applies if called for in the Scope of Work of the Agreement Installation Site Conditions: Customer acknowledges and agrees that site conditions at customer site must be acceptable to ASG as stated below for site installation. All prepara- tion in the rooms in which equipment shall be installed shall be complete before equip- ment installation begins: walls shall be painted, papered or otherwise coated; ceilings and floor coverings shall be properly and appropriately installed; permanent electrical power and lighting shall be properly and appropriately installed and fully operational. Without lim- iting the generality of the foregoing, minimum site environmental conditions shall be as fol- lows: (1) HVAC (heating, ventilation and air conditioning) capable of maintaining a temper- ature of between 68 and 75 degrees Fahrenheit and a relative humidity of 60% to 75%; (2) relatively dust free; and (3) impervious to external weather. 183
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Warranty: ASG warrants that installation will be implemented according to Customer-ap- proved Design Drawings.

Other Equipment: Customer agrees that ASG is not responsible for the condition of or proper operation of any ‘other’ equipment, which Customer or other vendors are supplying to the system, which is not supplied through ASG. When such ‘other’ equipment is to be integrated into system at the ASG facility or installation site, the responsibility for ship- ment, insurance, and the on-time arrival of such equipment at the ASG facility, or to the installation site, is that of the Customer. Delays in arrival of ‘other’ equipment for integra- tion may result in overall delay in completion of the Scope of Work and increases in the cost to the Customer of the execution of this Agreement.

Substantial Completion: The stage of this integration project that it is sufficiently complete, in accordance with the design, for configuration to begin for the owner to utilize it for train- ing, without undue interference from the installers.

EQUIPMENT - applies if called for in the Scope of Work of the Agreement Customer acknowledges and agrees that it will review the Equipment List and shall satisfy itself that the OEM merchandise listed is suitable for the purpose that the Customer in- tends at the time this Agreement is made and is suitable for the application(s) specified in customer-approved Design Drawings. Issuance of any implement of purchase, including but not limited to, Purchase Order, Letter of Intent or down payment for any OEM mer- chandise shall be considered proof of Customer satisfaction and suitability. If (a) Cus- tomer’s requirements change from those which were understood at the time this Agree- ment was made or Design Drawings are approved or (b) Original Equipment Manufac- turer’s changes in any Equipment result in unsuitability or fitness for the intended purpose at a time subsequent to the execution of this Agreement or Customer purchase, or (c) Customer selects other than ASG-recommended OEM merchandise without consultation with or against the recommendation of ASG, ASG shall not be responsible for any conse- quences resulting from any such change. In the event that Customer purchases equip- ment directly from another source other than ASG to be integrated under this agreement, as provided by the Equipment List or other written proposal, ASG will levy Customer a 5% surcharge against the published list price of said equipment for the purposes of managing, integration and handling.

ASG is not liable for equipment delivery delays due to OEM or delays in issuance of pur- chase orders by Customer. ASG further declares that it will strive to meet or better all esti- mated equipment delivery dates, however such dates are only estimates. Any delay in ac- ceptance of this Agreement or in payment for OEM merchandise may result in delays in Scope of Work completion.

Equipment Specification: Customer understands and agrees that specifications and de- sign of products is subject to change by manufacturer prior to delivery in order to improve performance or reliability, or because of material unavailability. Customer shall have no right of prior approval of such modifications unless such changes affect the form, fit or function of the merchandise.

Shipment Terms: Customer shall be responsible for shipping and handling charges for equipment and materials from manufacturer/distributer to ASG and from ASG to Customer as well as for equipment drop shipped directly to Customer. Charges will be prepaid and billed to Customer as per compensation.
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Equipment Returns: ASG will accept merchandise returns under the following conditions:
a. Customer received incorrect hardware due to an error on the part of ASG.
b. Equipment arrived at customer site in inoperable condition either due to manufacturing defects or damage in shipment.
c. Customer elects to return equipment for any reason other than spec- ified in (a) and (b) of this section.

In the event that Customer elects to return merchandise under part “c” of this section ASG will charge the customer a restocking fee to be determined by the manufacturer and ASG, including shipping.

In any event, returns require a Return Materials Authorization memo from ASG to Cus- tomer containing charges (if any) and shipping information.

ADDITIONAL
Proprietary Rights: Title to and ownership of all processes, methods, designs, specifica- tions, memoranda, drawings, reports, trade secrets, know-how, technical materials, soft- ware (whether in machine-readable or printed form), inventions, discoveries, patentable and copyrightable work product and other intellectual property rights used, produced or developed by Advanced Systems Group, LLC (“ASG”) in the performance of its obliga- tions under this Agreement, and including without limitation derivative works, compilations, or collective works thereof and all related technical know-how and all rights therein (the “ASG Proprietary Property”) are and shall remain the property of ASG or its suppliers. The foregoing notwithstanding, all Design Drawings and other documents produced in the exe- cution of this Agreement shall be the property of Customer and are not part of the ASG Proprietary Property. Except for the rights expressly granted to Customer hereunder, ASG retains and reserves for itself all other rights in and to the ASG Proprietary Property.

Customer shall not take any action to jeopardize, limit or interfere in any manner with AS- G's ownership of or rights with respect to the ASG Proprietary Property. Further, Cus- tomer shall not remove or alter any trademark, copyright or other proprietary notices, leg- ends, symbols, or labels appearing on the materials and documentation delivered to Cus- tomer and Customer shall reproduce such notices on all copies of such materials and doc- umentation to the extent that such notices appear on the ASG Proprietary Property.

Warranty: ASG warrants that it will perform its services under this Agreement in a profes- sional manner and that the Design Drawings and other documentation delivered to Cus- tomer will be of a quality consistent with such materials produced by other competent pro- fessional organizations engaged in the business in which ASG is engaged. The express warranties set forth in this agreement constitute the only warranties made by ASG. ASG makes no other representation or warranty of any kind, whether express or implied (either in fact or by operation of law). ASG expressly disclaims all implied warranties or condi- tions including those of title, merchantability, non-infringement and fitness for a particular purpose. The above limitations shall apply to the extent allowed by applicable law. 185
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Warranty Term: ASG warrantees its services and work product for one full year from the date of customer written acceptance of ASG installed systems, or from the date of receipt of final payment from customer, whichever is first. ASG installed hardware is warranted by the manufacturer and ASG provides no other warranty for said equipment either ex- pressed or implied.

Extended Services: ASG offers extended services to its customers at extra cost. Extended services provide service support beyond the limits of the ASG warranty. Extended Ser- vices are not included as part of this agreement unless fully executed Extended Services agreement is attached to this document.

Extended services include:
• RMA assistance for system equipment failures that occur during the term of manufacturer’s warranty.
• System maintenance consulting via telephone for installed components that are beyond the scope of the ASG and manufacturers warrantees. • On site troubleshooting, travel and living at customer’s expense, for system failures that occur beyond the scope of the standard ASG warranty.

Payment Default: If the Customer shall default in the payment of any indebtedness to ASG when and as the same shall become due and payable and if such default shall con- tinue for a period of thirty (30) days after written notice of such default shall have been given to the Customer by e-mail, registered or certified mail, then, all of the liabilities and obligations of the Customer to ASG whether then due or not, shall, at the option of ASG and without further notice to the Customer, become due and payable.

Miscellaneous: (a) This Agreement may be amended only by writing, signed by both par- ties. (b) Neither this Agreement or any right or obligation shall be assigned, either in whole or in part, by either ASG or Customer by operation of law or otherwise without the prior written consent of the other. Any purported assignment or transfer contrary to the forego- ing shall be null and void and of no force or effect. (c) This Agreement shall be governed by and construed under the laws of the State of California, U.S.A., without reference to its conflicts of law provisions. (d) Any dispute regarding this Agreement shall be subject to the exclusive jurisdiction of the applicable court in the State of California, and the parties agree to submit to the personal and exclusive jurisdiction and venue thereof (e) This Agreement will not be governed by the United Nations Convention of Contracts for the In- ternational Sale of Goods. (f) This Agreement creates no agency, partnership, joint ven- ture, or employment relationship and neither Customer nor ASG nor their respective agents have any authority to bind the other party in any respect whatsoever. (g) The sec- tion headings herein are used for convenience only and shall have no substantive mean- ing. (h) If the application of any provision hereof to any particular facts shall be held to be illegal, invalid or unenforceable by any competent court, then (i) the legality, validity and enforceability of such provision as applied to any other facts and the legality, validity and enforceability of other provisions hereof shall not be affected and (j) such provision shall be reformed without further action by the parties hereto only to the extent necessary to make such provision valid and enforceable when applied to the particular facts. (k) Each party shall be excused from any delay or failure in performance hereunder, except the payment of monies by Customer to ASG, caused by reason of any occurrence or 186
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contingency beyond its reasonable control, including acts of God (e.g., earthquakes, floods, mudslides and inclement weather) or the public enemy, expropriation or confisca- tion, changes in law, acts of war, rebellion or sabotage or damage resulting there from, fires, explosions, accidents, riots, strikes and other labor unrest or concerted acts of work- ers, or delays or other unforeseen actions by Original Equipment Manufacturers. The obli- gations and rights of the party so excused shall be extended on a day-to-day basis for the period of time equal to that of the underlying cause of the delay. (l) This Agreement consti- tutes the entire agreement between the parties concerning the subject matter hereof and supersedes all proposals or prior agreements whether oral or written, and all communica- tions between the parties relating to the subject matter of this Agreement and all past courses of dealing or industry custom. The terms and conditions of this Agreement shall prevail over any conflicting purchase order or other written instrument submitted by Cus- tomer. (m) This Agreement is written in the English language only, which language shall be controlling in all respects. (n) This Agreement may be executed in any number of coun- terparts or by facsimile, each of which when so executed shall be deemed an original and all of which taken together shall constitute one and the same agreement. (o) If any dispute arises under this Agreement, the prevailing party shall be reimbursed by the other party for any and all legal fees and costs associated therewith.

Notices: Notices required or permitted to be given under this Agreement shall be sent by nationally recognized overnight courier service or by facsimile to the address or facsimile number of the relevant party below and shall be effective when received.

ASG notice address:

Advanced Systems Group, LLC
1226 Powell St.

Emeryville, CA 94608
Fax: (510) 654-8370
Attn: Dave Van Hoy

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APPENDIX A

CITY OF CUPERTINO LIGHTING UPGRADE PROPOSAL
ASG has prepared a plan to address the need of the City of Cupertino to upgrade their 20-year-old stage and presentation lighting system currently in place in the council chamber multipurpose room.

The City has delivered a list of fixtures, dimmers and plots used for lighting the area.

We have prepared a tentative list of ways to address the needs.

All systems come with installation and lighting design.

ASG has prepared a tentative list of ways to address the needs.

System:

• Dimmer System: Retain the existing dimmer package.
• Control System Upgrade: Upgrade to an ETC Paradigm Control System for max- imum control flexibility and future-proofing.
• Wireless DMX Touch Panel: Add a wireless DMX touch panel for convenient, flex- ible control.
• Touch Panel Wall Controls: Replace all wall panels with new, user-friendly button stations for improved accessibility and functionality.
• ETC Source Four Ellipsoidals: Upgrade all ETC 50 Degree Source Four Ellipsoi- dal fixtures (750W lamps) to ETC Series 2 Lustr fixtures, which provide DMX color temperature adjustment and color -accurate lighting, ensuring vibrant, lifelike color for presentations and broadcasts.
• Videssence Fixtures: Retain the existing 14 Videssence fixtures due to their low heat output and reliable color accuracy.
• L&E 6-Inch Fresnels: Replace these fixtures with ETC 7" Lustr X8 LED Fresnel Fixtures with Barn Doors (Black) for DMX control, color accuracy, and ease of maintenance, enhancing the quality of in-person and recorded content. • Arri Fresnels: Replace all Arri Fresnel fixtures with ETC 7" Lustr X8 LED Fresnel Fixtures with Barn Doors (Black), ensuring DMX control, color accuracy, and im- proved reliability.

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Optional Items for consideration during phases 1 and 2:
• ETC Ion Xe Console: Install an ETC Ion Xe console to replace the existing lighting console, adding advanced control and flexibility for complex lighting designs. • SolaFrame Studio Fixtures: Introduce four SolaFrame Studio fixtures to expand flexibility and ambiance options. These fixtures offer precision framing and highly accurate color rendering, enhancing specialized event requirements.

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Our Qualifications
City of Cupertino – Quinlan Community Center
ASG was designated to upgrade to Quinlan Community Center during 2022. The room was to be a multipurpose room to function as a meeting room and a theater.

ASG worked hand in hand with stakeholders from various disciplines to deliver a world-class event space.

ASG Installed a complete and functioning audio, video, and control system including cabling, receptacle plates, loudspeakers, and electronic devices. We installed all components including the necessary equipment, interconnections, transducers, labor, and services required to meet the City’s specifications.

We delivered bound "as -built" system documentation including equipment instruction and operation manual and transferred all warranties and equipment guarantees and provide a written description of system operation to The City at the closing of the project.

ASG also provided engineering and operational training as requested by the stakeholders.

Our Qualifications
Life Chiropractic – Twin Projector Meeting Space
ASG provided consulting, design, procurement and installation for a twin motorized screen projection system upgrade to an existing meeting space.

The customer requested that costs should be kept to a minimum utilizing prosumer equipment whenever possible. Our design and project teams worked hand in hand with the customer and their operations staff to deliver a design that would be robust and easy to use for years to come.

ASG utilized our vast network of products to ensure that Live Chiropractic would understand decisions being made on their behalf during the design and development phase.

During the implementation phase of this project it was discovered that the new motorized screens were damaged in shipment and new screens were shipped to the site and were installed in time to meet the customer’s first meeting in the space.

This project was delivered on time and on budget.

APPENDIX B

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ADVANCED SYSTEMS GROUP, LLC CO NFIDENTIAL PAGE19
ADVANCED SYSTEMS GROUP, LLC CO NFIDENTIALTO CIT Y OF CUPERTINO PAGE19 Clientele Reaping the Benefits

MANAGED SERVICES
Our Qualifications
Spotify LA
The LA Headquarters of Spotify sprawls multiple buildings in the Arts District of Los Angeles. Consisting of a large flagship celebrity studio used for premiere audio and video podcasts, smaller intimate pods that include single-operator video capabilities, and a large collection of other automated studios for audio only, the showcase location is well equipped for future growth of the network.

In addition, a world -class recording studio complete with traditional echo chamber, a large 600+ person event hall with VIP lounge, a 66 - person Dolby ATMOS certified cinema screening room with laser projection, and infinity wall insert stage with control room round out the already impressive facility.

ASG took the lead management role of each of these spaces, which included the design review process, technical construction and implementation of key event spaces, equipment procurement (including much of the vintage collection of gear for the large recording studio), complete workflow testing, and currently assist in the technical staffing management of
events.

Our Qualifications
Comcast G4
In November of 2021, Comcast/NBCUniversal re-launched the G4 Network after a ten-year hiatus in a very big way. Taking over the Victory Studios in Glendale California which was the home of shows Inside Edition and Extra, the complete studio overhaul included three large studios with 4K infrastructure, building-wide fiber connectivity, multiple editing suites, suites for graphics, audio finishing, coloring, and general editing.

The large multi-operator video control room supported up to three simultaneous productions.

ASG was brought in at the very early stages of the project and helped create the roadmap of technology needed for the
aggressive plans of the network. After receiving the final design from the award-winning architects, we designed, built, and implement all the technology needed to operate this expansive production
facility.

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Exh. D-Insurance Requirements for Design Professionals & Consultants Contracts 1 Version: August 2024

Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City.

INSURANCE POLICIES AND MINIMUMS REQUIRED

1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit.

a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.

b. Additional Insured coverage under Consultant's policy shall be "primary and non -contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 10 (04/13).

c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect City as a named insured.

2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: As required by the State of California, with Statutory Limits and Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease.

Not required. Consultant has provided written verification of no employees.

4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written on a claims made form:

a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the Services.

OTHER INSURANCE PROVISIONS
The aforementioned insurance shall be endorsed and have all the following conditions and provisions:

EXHIBIT D
Insurance Requirements
Design Professionals & Consultants Contracts
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Exh. D-Insurance Requirements for Design Professionals & Consultants Contracts 2 Version: August 2024
Additional Insured Status
The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers (“Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later editions are used).

Primary Coverage
Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute to it.

Notice of Cancellation
Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums.

Waiver of Subrogation
Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either:
the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City.

Acceptability of Insurers
Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher.

Verification of Coverage
Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term.

Subconsultants
Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant’s insurance policies.

Higher Insurance Limits
If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant.

Adequacy of Coverage
City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. 193
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
ACORD 0025 2016-03 Acroform
01/03/2025
Newfront Insurance Services, LLC
450 Sansome Street
Suite 300
San Francisco
CA
94111
Certificate Department
(415) 754-3635
[email protected]
Advanced Systems Group, LLC
dba Advanced One Low Voltage
1226 Powell St
Emeryville
CA
94608
Atlantic Specialty Insurance Company
27154
Travelers Property Casualty Company of America
25674
Philadelphia Indemnity Insurance Company
18058
A
X
X
711 01 8106 0002
01/01/2025
01/01/2026
1,000,000
1,000,000
15,000
1,000,000
2,000,000
2,000,000
A
X
711 01 8106 0002
01/01/2025
01/01/2026
1,000,000
A
711 01 8106 0002
01/01/2025
01/01/2026
8,000,000
8,000,000
B
X
UB-2W164878-25-I3-G
01/01/2025
01/01/2026
1,000,000
1,000,000
1,000,000
C
Errors and Omissions
PHPK2640504-006
01/01/2025
01/01/2026
Limit
$300,000
Each Claim
$2,000,000
The City of Cupertino, Its City Council, Officers, Officials, Employees, Agents, Servants and Volunteers are included as an additional insureds as required by a written contract with respect to General Liability and Auto Liability. Coverage is Primary and Non-Contributory. Waiver of subrogation applies in favor of the additional insureds with respect to General Liability, Auto Liability and Workers Compensation. Per project general aggregate applies. Notice of Cancellation form #IL 00 17 11 98 applies with respect to the General Liability policy.

The City of Cupertino
10300 Torre Ave
Cupertino
CA
95014
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IL 00 17 11 98 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1

COMMON POLICY CONDITIONS

All Coverage Parts included in this policy are subject to the following conditions.

A. Cancellation

1. The first Named Insured shown in the
Declarations may cancel this policy by
mailing or delivering to us advance wri t-
ten notice of cancellation.

2. We may cancel this policy by mailing or
delivering to the first Named Insured
written notice of cancellation at least:
a. 10 days before the effective date of
cancellation if we cancel for nonpa y-
ment of premium; or
b. 30 days before the effective date of
cancellation if we cancel for any
other reason.

3. We will mail or deliver our notice to the
first Named Insured's last mailing address
known to us.

4. Notice of cancellation will state the effe c-
tive date of cancellation. The policy per i-
od will end on that date.

5. If this policy is cancelled, we will send the
first Named Insured any premium refund
due. If we cancel, the refund will be pro ra-
ta. If the first Named Insured cancels, the
refund may be less than pro rata. The can-
cellation will be effective even if we have
not made or offered a refund.

6. If notice is mailed, proof of mailing will be
sufficient proof of notice.

B. Changes
This policy contains all the agreements b e-
tween you and us concerning the insurance
afforded. The first Named Insured shown in
the Declarations is authorized to make
changes in the terms of this policy with our
consent. This policy's terms can be amended
or waived only by endorsement issued by us
and made a part of this policy.

C. Examination of Your Books and Records
We may examine and audit your books and
records as they relate to this policy at any
time during the policy period and up to three
years afterward.

D. Inspections and Surveys

1. We have the right to:
a. Make inspections and surveys at any
time;
b. Give you reports on conditions we
find; and
c. Recommend changes.

2. We are not obligated to make inspe c-
tions, surveys, reports or recomme nda-
tions and any such actions we do unde r-
take relate only to insurability and the
premiums to be charged. We do not
make safety inspections. We do not u n-
dertake to perform the duty of any pe r-
son or organization to provide for the
health or safety of workers or the public.

And we do not warrant that conditions:
a. Are safe or healthful; or
b. Comply with laws, regulations, codes
or standards.

3. Paragraphs 1. and 2. of this condition a p-
ply not only to us, but also to any rating,
advisory, rate service or similar organiz a-
tion which makes insurance inspections,
surveys, reports or recommendations.

4. Paragraph 2. of this condition does not
apply to any inspections, surveys, r e-
ports or recommendations we may make
relative to certification, under state or
municipal statutes, ordinances or regul a-
tions, of boilers, pressure vessels or el e-
vators.

E. Premiums
The first Named Insured shown in the Decl a-
rations:

1. Is responsible for the payment of all pr e-
miums; and

2. Will be the payee for any return premiums
we pay.

F. Transfer Of Your Rights And Duties Under
This Policy
Your rights and duties under this policy may
not be transferred without our written consent
except in the case of death of an individual
named insured.

If you die, your rights and duties will be
transferred to your legal representative but
only while acting within the scope of duties
as your legal representative. Until your legal
representative is appointed, anyone having
proper temporary custody of your property
will have your rights and duties but only with
respect to that property.

E-INSURED
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Copyright 2018,

POLICY NUMBER: UMBRELLA
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following:

COMMERCIAL UMBRELLA LIABILITY COVERAGE FORM
The following is added to Paragraph 5. Other Insurance under SECTION IV – COMMERCIAL UMBRELLA LIABILITY CONDITIONS:

Primary And Noncontributory
Regardless of the provisions of Paragraph a. above, this insurance is primary to, and will not seek contribution from, any “underlying insurance” available to an additional insured if:
(1) Such additional insured is a Named Insured under that other insurance; and (2) You have agreed in writing in a contract, agreement or permit that this insurance would be primary and would not seek contribution from any other insurance available to such additional insured.

Intact Insurance Group USA LLC
711 01 8106 0002

E-INSURED
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CG 25 03 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2 POLICY NUMBER:

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED CONSTRUCTION PROJECT(S)

GENERAL AGGREGATE LIMIT
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Designated Construction Project(s):

Information required to complete this Schedule, if not shown above, wi ll be shown in the Declarations. 711 01 8106 0002
All Projects

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A. For all sums which the insured becomes legally
obligated to pay as damages caused by
"occurrences" under Section I – Coverage A,
and for all medical expenses caused by acc i-
dents under Section I – Coverage C, which can
be attributed only to ongoing operations at a
single designated construction project shown in
the Schedule above:

1. A separate Designated Construction Project
General Aggregate Limit applies to each
designated construction project, and that
limit is equal to the amount of the General
Aggregate Limit shown in the Declarations.

2. The Designated Construction Project Gen-
eral Aggregate Limit is the most we will pay
for the sum of all damages under Coverage
A, except damages because of "bodily injury"
or "property damage" included in the "pro d-
ucts-completed operations hazard", and for
medical expenses under Coverage C re-
gardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims
or bringing "suits".

3. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the Designated Con-
struction Project General Aggregate Limit for
that designated construction project. Such
payments shall not reduce the General Ag-
gregate Limit shown in the Declarations nor
shall they reduce any other Designated Con-
struction Project General Aggregate Limit for
any other designated construction project
shown in the Schedule above.

4. The limits shown in the Declarations for
Each Occurrence, Damage to Premises
Rented to You and Medical Expense conti n-
ue to apply. However, instead of being su b-
ject to the General Aggregate Limit shown in
the Declarations, such limits will be subject
to the applicable Designated Construction
Project General Aggregate Limit.

B. For all sums which the insured becomes legally
obligated to pay as damages caused by
"occurrences" under Section I – Coverage A, and
for all medical expenses caused by accidents un-
der Section I – Coverage C, which cannot be at-
tributed only to ongoing operations at a single
designated construction project shown in the
Schedule above:

1. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the amount available
under the General Aggregate Limit or the
Products-completed Operations Aggregate
Limit, whichever is applicable; and

2. Such payments shall not reduce any Desig-
nated Construction Project General Aggr e-
gate Limit.

C. When coverage for liability arising out of the
"products-completed operations hazard" is pro-
vided, any payments for damages because of
"bodily injury" or "property damage" included in
the "products-completed operations hazard" will
reduce the Products-completed Operations Ag-
gregate Limit, and not reduce the General Ag-
gregate Limit nor the Designated Construction
Project General Aggregate Limit.

D. If the applicable designated construction project
has been abandoned, delayed, or abandoned
and then restarted, or if the authorized contract-
ing parties deviate from plans, blueprints, de-
signs, specifications or timetables, the project will
still be deemed to be the same construction pro-
ject.

E. The provisions of Section III – Limits Of Insu r-
ance not otherwise modified by this endorsement
shall continue to apply as stipulated.
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Policy Number: COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

BROAD FORM GENERAL LIABILITY ENDORSEMENT –

TECHNOLOGY COMPANIES
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
This endorsement extends certain coverages. The following listing and the headers in this endorsement are only for convenience. Provisions in this endorsement might be modified by other endorsements. Read the entire policy carefully to determine rights, duties and what is and is not covered.

A. Section I – Coverages

1. Expected or Intended Injury
(Property Damage)

2. Non-Owned Aircraft and
Watercraft Under 55 Feet

3. Broadened Property Damage –
Rented Premises, Borrowed Equipment and
Use of Elevators

4. Personal and Advertising Injury Exclusions
a. Insureds in Media and
Internet Type Businesses
b. Electronic Chatrooms or Bulletin Boards

5. Medical Payments –
Increased Limits and Time Period

6. Product Recall Expense Coverage

7. Supplementary Payments –
Cost of Bail Bonds and Loss of Earnings
B. Section II – Who is an Insured

1. Broadened Named Insured

2. Additional Insured – Broad Form Vendor

3. Additional Insured – Written Contract,
Agreement, Permit or Authorization

4. Incidental Malpractice by Employed
Physicians, Nurses, EMTs and Paramedics

5. User of Covered Watercraft

6. Newly Acquired or Formed Organizations
C. Section III – Limits of Insurance –
Aggregate Limit Per Location
D. Section IV – Commercial General
Liability Conditions

1. Duties in Event of Occurrence, Offense,
Claim or Suit

2. Waiver of Subrogation When Required by
Written Contract or Agreement
E. Section V – Definitions

1. Bodily Injury – Includes Mental Anguish

2. Coverage Territory – Worldwide

3. Mobile Equipment – Self-Propelled Snow
Removal, Road Maintenance and Street
Cleaning Equipment Less than 1,000 Pounds
Gross Vehicle Weight
A. Section I – Coverages

1. Expected or Intended Injury (Property Damage)
The following is added to Exclusion 2.a. Expected Or Intended Injury of Section I – Coverages – Coverage A – Bodily Injury and Property Damage Liability:

This exclusion does not apply to “property damage” resulting from the use of reasonable force to protect persons or property.

2. Non-Owned Aircraft and Watercraft Under 55 Feet
a. The following is added to Exclusion 2.g. Aircraft, Auto or Watercraft of Section I – Coverages – Coverage A – Bodily Injury and Property Damage Liability:

This exclusion does not apply to an aircraft that is:
(a) Hired, chartered or loaned with a paid crew; and
(b) Not owned by any insured.
b. The following replaces Exclusion 2.g.(2)(a) of Section I – Coverages – Coverage A – Bodily Injury and Property Damage Liability:
(a) Less than 55 feet long; and
Intact Insurance Group USA LLC
711 01 8106 0002

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c. The following is added to Paragraph b.(1) in Paragraph 4. Other Insurance of Section IV – Commercial General Liability Conditions:

This insurance is excess over any of the other valid and collectible insurance available to the insured that provides coverage for aircraft or watercraft not owned by any insured, whether such insurance is primary, excess, contingent or on any other basis.

3. Broadened Property Damage – Rented Premises, Borrowed Equipment and Use of Elevators a. The following is added to Exclusion 2.j. Damage To Property of Section I – Coverages – Coverage A – Bodily Injury and Property Damage Liability:

Paragraph (1) of this exclusion does not apply to “property damage” to real property you rent or temporarily occupy with permission of the owner.

Paragraph (4) of this exclusion does not apply to “property damage” to equipment you borrow while at a job site if the equipment is not being used by anyone to perform work or operations at the time of loss.

Paragraphs (3), (4) and (6) of this exclusion do not apply to “property damage” arising out of the use of elevators at premises you own, rent, lease or occupy. b. The following replaces Paragraph 6. of Section III – Limits Of Insurance:

6. Subject to Paragraph 5. above, the Damage to Premises Rented to You Limit shown in the Declarations is the most we will pay under Coverage A for damages because of “property damage” to any one premises while rented to you or occupied by you with permission of the owner. If a Damage to Premises Rented to You Limit is not shown in the Declarations, that Limit will be $500,000.
c. The following is added to Paragraph b.(1) of Paragraph 4. Other Insurance of Section IV – Commercial General Liability Conditions:

This insurance is excess over any of the other valid and collectible insurance available to the insured that provides coverage for real property you rent or temporarily occupy with the permission of the owner, borrowed equipment or use of elevators, whether such insurance is primary, excess, contingent or on any other basis.

4. Personal and Advertising Injury Exclusions
a. Insureds in Media and Internet Type Businesses
The following replaces Exclusion 2.j. Insureds In Media And Internet Type Businesses of Section I – Coverages – Coverage B – Personal and Advertising Injury Liability:
“Personal and advertising injury” committed by an insured whose business is:
(1) Advertising, broadcasting, publishing or telecasting; or (2) Designing or determining content of web sites for others.

However, this exclusion does not apply to Paragraphs 14.a., b. and c. of "personal and advertising injury" under the Definitions section.

For the purposes of this exclusion, the placing of frames, borders or links, or advertising for you, is not by itself considered the business of advertising, broadcasting, publishing or telecasting. b. Electronic Chatrooms or Bulletin Boards
The following replaces Exclusion 2.k. Electronic Chatrooms Or Bulletin Boards of Section I – Coverages – Coverage B – Personal and Advertising Injury Liability:
"Personal and advertising injury" arising out of an electronic chatroom or bulletin board the insured hosts, owns or maintains for others.

5. Medical Payments – Increased Limits and Time Period
The following provisions are modified only if Coverage C is not otherwise excluded by the provisions of this Coverage Part or any endorsement.
a. The following replaces Paragraph a.(3)(b) in Paragraph 1. Insuring Agreement of Section I – Coverage C – Medical Payments:
(b) The expenses are incurred and reported to us within three years of the date of the accident; and Intact Insurance Group USA LLC
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b. The following is added to Paragraph 7. of Section III – Limits Of Insurance:

The Medical Expenses Limit for Coverage C is the greater of $15,000 per person or the amount shown in the Declarations.

6. Product Recall Expense Coverage
a. The following is added to Section I – Coverages:

Product Recall Expense Schedule
Product Recall Aggregate Limit $ 50,000
Each Product Recall Limit $ 25,000
Each Product Recall Deductible $1,000
The limits and deductible in this Schedule apply to
Product Recall Expense Coverage unless other
amounts are shown in the Declarations.

PRODUCT RECALL EXPENSE COVERAGE
We will pay “product recall expense” incurred by you or on your behalf for a “covered recall” to which this insurance applies. This insurance applies to “product recall expense” for a “covered recall” that takes place in the “coverage territory” and during the policy period. The amount we will pay for “product recall expense” is limited as described in Section III – Limits Of Insurance.

We will only pay the amount of “product recall expense” in excess of the Each Product Recall Deductible shown in the Schedule above. You must pay the Each Product Recall Deductible for each “covered recall” that is initiated.
b. The following is added to Section III – Limits Of Insurance:

The Product Recall Aggregate Limit shown in the Schedule above is the most we will pay for the sum of all “product recall expense” incurred for all “covered recalls” initiated during the policy period.

Subject to the Product Recall Aggregate Limit, the Each Product Recall Limit shown in the Schedule above is the most we will pay for all “product recall expenses” arising out of any one “covered recall” for the same defect or deficiency.
c. The following is added Section IV – Commercial General Liability Conditions:

Duties In The Event Of “Covered Recall”

1. You must report a “covered recall” to us as soon as practicable and no later than 30 days after you discover or are made aware of such recall.

2. No insured will, except at that insured’s own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent.

3. You must see to it that the following are done as soon as practicable after an actual or anticipated “covered recall” that may result in “product recall expense”:
(a) Give us notice of any discovery or notification that “your product” must be withdrawn or recalled, including a description of “your product” and the reason for the withdrawal or recall;
(b) Cease any further release, shipment, consignment or any other method of distribution of such product, as well as any similar products, until it has been determined that all such products are free from defects that could result in “product recall expense”; (c) As often as may be reasonably required, permit us to:
(1) Inspect “your product” and take damaged and undamaged samples of “your products” for inspection, testing and analysis; and
(2) Examine and make copies from your books and records; (d) Within 60 days of our request and providing you the necessary forms, send us a signed, sworn proof of loss containing the information we request to settle the claim; and Intact Insurance Group USA LLC
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(e) Permit us to examine any insured under oath, while not in the presence of any other insured, at such times as may reasonably be required, about any matter relating to this insurance or your claim, including an insured's books and records. An insured’s answers to the examination must be signed.
d. The following are added to Section V – Definitions:
“Covered recall” means a recall of “your product” made necessary because the insured or a government entity has determined that a known or suspected defect, deficiency, inadequacy or dangerous condition in “your product” has resulted in, or will result in, “bodily injury” or “property damage”.
“Product recall expense”:
a. Means the following necessary and reasonable extra expenses incurred by you or on your behalf exclusively for the purpose of recalling “your product”:
(1) Expenses for communications, including broadcast announcements or printed “advertisements” and associated stationery, envelopes and postage; (2) Expenses for shipping the recalled products from any purchaser, distributor or user to the place or places designated by you;
(3) Expenses for overtime paid to your regular non-salaried “employees”; (4) Expenses for hiring “temporary workers”;
(5) Expenses incurred by “employees”, including transportation and accommodations; (6) Expenses to rent additional warehouse or storage space; or (7) Expenses for proper disposal of “your product” if the disposal is necessary to avoid “bodily injury” or “property damage” and is other than regularly used to discard, trash or dispose of “your product”.
b. Does not include the following:
(1) Damages, fines or penalties;
(2) Defense expenses;
(3) The cost of regaining your market share, goodwill, revenue or profit; or (4) Any expenses resulting from:
(a) Failure of any product to accomplish its intended purpose; (b) Breach of warranties of fitness, quality, durability or performance; (c) Loss of customer approval, or any cost incurred to regain customer approval; (d) Redistribution or replacement of “your product” that was recalled with like products or substitutes;
(e) The insured’s caprice or whim;
(f) A condition any insured knew, or had reason to know, of at the inception of this insurance that was likely to cause loss; or
(g) Recall of “your products” that have no known or suspected defect solely because a known or suspected defect in another of “your products” has been found.

7. Supplementary Payments – Cost of Bail Bonds and Loss of Earnings The following replaces Paragraphs 1.b. and 1.d. of Supplementary Payments – Coverages A and B in Section I – Coverages:
b. Up to $2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds.
d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $250 a day because of time off from work.

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B. Section II – Who is an Insured

1. Broadened Named Insured
Section II – Who Is An Insured is amended to include as a Named Insured any legally incorporated entity in which you maintain ownership of more than 50 percent of the voting stock on the effective date of this endorsement, but only if there is no other similar insurance available to that organization. This insurance does not apply to any organization that is an insured under another policy or would be an insured under such policy but for its termination or the exhaustion of its limits of insurance.

2. Additional Insured – Broad Form Vendor
a. Section II – Who Is An Insured is amended to include as an additional insured any person or organization (referred to below as “vendor”) with whom you have agreed in a written contract or agreement to provide insurance, but only with respect to “bodily injury” or “property damage” arising out of “your products” that are distributed or sold in the regular course of the vendor’s business. But none of these vendors are an additional insured:
(1) If the “products-completed operations hazard” is excluded under the Coverage Part or by endorsement;
(2) If the vendor is a person or organization from whom you have acquired the products, or any ingredient, part or container entering into, accompanying or containing those products; (3) For “bodily injury” or “property damage” for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement unless that the vendor would have otherwise been liable for such “bodily injury” or “property damage” in the absence of that contract or agreement; or
(4) For “bodily injury” or “property damage” caused by or arising out of:
(a) Any express warranty not authorized by you;
(b) Any physical or chemical change in the product made intentionally by the vendor; (c) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container;
(d) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (e) Operations to demonstrate, install, service or repair, except those operations performed at the vendor’s premises in connection with the sale of the product; (f) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (g) The sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf, unless such act or omission is:
(i) In the course of repackaging “your products” in the original container after unpacking solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer;
(ii) A demonstration, installation, servicing or repair operation of “your products” performed at the vendor’s premises in connection with the sale of the product; or (iii) An inspection, adjustment, test or servicing of “your products” the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products.
b. The insurance afforded to such vendor under Paragraph a. above:
(1) Applies only to the extent permitted by law; and
(2) Will not be broader than that which you are required by the contract or agreement to provide to such vendor.

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c. The following is added to Section III – Limits Of Insurance:

The most we will pay on behalf of a vendor that qualifies as an additional insured is the amount of insurance:
a. Required by the contract or agreement; or
b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This provision does not increase the applicable Limits of Insurance shown in the Declarations.

3. Additional Insured – Written Contract, Agreement, Permit or Authorization a. Section II – Who Is An Insured is amended to include as an additional insured any person or organization with whom you have agreed in a written contract, agreement, permit or authorization to provide insurance but only with respect to liability for injury or damage caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf for:
(1) “Bodily injury”, “property damage” or “personal and advertising injury” in the performance of your ongoing operations, and only until your operations are completed, for such person or organization at the location designated in the contract, agreement, permit or authorization; (2) “Bodily injury”, “property damage” or “personal and advertising injury” in the maintenance, operation or use of equipment leased to you by such person or organization; or (3) “Bodily injury”, “property damage” or “personal and advertising injury” in connection with premises you own, rent, lease or occupy.
b. The insurance afforded to an additional insured under Paragraph a. above does not apply:
(1) Unless:
(a) The contract or agreement is executed, or the permit or authorization is issued, before the “bodily injury”, “property damage” or “personal and advertising injury” occurs; and (b) The contract, agreement, permit or authorization is in effect or becomes effective during the policy period.
(2) To any:
(a) Person or organization included as an insured under any other provision of this policy, including this or any other endorsement;
(b) Lessor of equipment after the equipment lease terminates or expires; (c) Owner or other interests from whom land has been leased; (d) Manager or lessor of premises if:
(i) The “occurrence” takes place after you cease to be a tenant in that premises; or (ii) The “bodily injury”, “property damage” or “personal and advertising injury” arises out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor.
((ee)) Person or organization if the “bodily injury”, “property damage” or “personal and advertising injury” arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(i) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or
(ii) Supervisory, inspection, architectural or engineering activities.

This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the “occurrence” which caused the “bodily injury” or “property damage”, or the offense which caused the “personal and advertising injury”, involved the rendering of or the failure to render any professional architectural, engineering or surveying services; or Intact Insurance Group USA LLC
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VCG 207 06 18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 9 Copyright 2017,

(f) "Bodily injury" or "property damage" occurring after:
(i) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or
(ii) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. c. The insurance afforded to an additional insured under Paragraph a. above:
(1) Applies only to the extent permitted by law; and
(2) Will not be broader than that which you are required by the contract, agreement, permit or authorization to provide to such additional insured.
d. With respect to the insurance afforded to an additional insured under Paragraph a. above:
(1) The following is added to Paragraph 4. Other Insurance of Section IV – Commercial General Liability Conditions:

Regardless of the provisions of Paragraphs a. and b. above, this insurance is primary to, and will not seek contribution from, any other insurance available to an additional insured if:
(1) Such additional insured is a Named Insured under that other insurance; and (2) You have agreed in the contract, agreement, permit or authorization that this insurance would be primary and would not seek contribution from any other insurance available to such additional insured.
(2) The following is added to Section III – Limits Of Insurance:

The most we will pay on behalf of the additional insured is the amount of insurance:
a. Required by the contract, agreement, permit or authorization; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This provision does not increase the applicable Limits of Insurance shown in the Declarations.

4. Incidental Malpractice by Employed Physicians, Nurses, EMTs and Paramedics a. The following is added to Paragraph 2.a.(1)(d) of Section II – Who Is An Insured:

But an “employee” or “volunteer worker” employed or volunteering as a physician, dentist, nurse, emergency medical technician or paramedic is an insured if you are not engaged in the business or occupation of providing professional health care services. b. The following is added to Paragraph b.(1) in Paragraph 4. Other Insurance of Section IV – Commercial General Liability Conditions:

This insurance is excess over any of the other valid and collectible insurance available to the insured for coverage for insured “employee” or volunteer worker who is a physician, dentist, nurse, emergency medical technician or paramedic, whether such insurance is primary, excess, contingent or on any other basis.

5. User of Covered Watercraft
a. Section II – Who Is An Insured is amended to include as an additional insured any person or organization who uses, or is responsible for the use of, a watercraft covered by this policy if the use is with your express or implied consent. But no such person or organization is an insured with respect to:
a. “Bodily injury” to that person’s or organization’s “employee”; or b. “Property damage” to property:
(1) Owned, occupied or used by; or
(2) In the care, custody or control of, rented to or over which physical control is being exercised for any purpose by;
that person or organization.

Intact Insurance Group USA LLC
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VCG 207 06 18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 8 of 9 Copyright 2017,

b. The following is added to Paragraph b.(1) in Paragraph 4. Other Insurance of Section IV – Commercial General Liability Conditions:

This insurance is excess over any of the other valid and collectible insurance available to the insured for use of, or responsibility for use of, a watercraft covered by this policy, whether such insurance is primary, excess, contingent or on any other basis.

6. Newly Acquired or Formed Organizations
The following replaces Paragraph 3.a. of Section II – Who Is An Insured:
a. Coverage under this provision is afforded only until the end of the policy period; C. Section III – Limits of Insurance – Aggregate Limit Per Location The following is added to Paragraph 2. of Section III – Limits Of Insurance:

The General Aggregate Limit applies separately to each “location” of yours. As used in this provision, “location” means premises you own, rent or lease involving the same or connecting lots, or whose connection is interrupted only by a street, roadway, waterway or right- of-way of a railroad.

D. Section IV – Commercial General Liability Conditions

1. Duties in the Event of Occurrence, Offense, Claim or Suit The following is added to Paragraph 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV – Commercial General Liability Conditions:

The requirements that you must notify us of an “occurrence”, offense, claim or “suit”, or send us documents concerning a claim or “suit”, apply only if the “occurrence”, offense, claim or “suit” is known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership;
(3) An “executive officer” or insurance or risk manager, if you are a corporation; or (4) A manager, if you are a limited liability company.

The requirement that you must notify us as soon as practicable of an “occurrence” or an offense that may result in a claim does not apply if you report the “occurrence” or offense to your workers’ compensation insurer and that “occurrence” or offense later develops into a liability claim for which coverage is provided by this policy. But as soon as you become aware that an “occurrence” or offense is a liability claim rather than a workers’ compensation claim, you must comply with all parts of Paragraph

2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV – Commercial General Liability Conditions.

2. Waiver of Subrogation When Required by Written Contract or Agreement The following is added to Paragraph 8. Transfer of Rights of Recovery Against Others to Us of Section IV – Commercial General Liability Conditions:

We will waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations or “your work” included within the “products-completed operations hazard” if the operations or work is done under a written contract or agreement with that person or organization, but only if the contract or agreement is executed before the “bodily injury” or “property damage” occurs and requires you to waive your rights of recovery.

E. Section V – Definitions

1. Bodily Injury – Includes Mental Anguish
The following is added to Paragraph 3. of Section V – Definitions:
“Bodily injury” includes mental anguish resulting from bodily injury, sickness, or disease sustained by a person at any time.

2. Coverage Territory – Worldwide
The following replaces Paragraph 4. of Section V – Definitions:

4. “Coverage territory” means anywhere other than a country or jurisdiction that is subject to trade or other economic sanction or embargo by the United States of America. But the insured’s Intact Insurance Group USA LLC
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VCG 207 06 18 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 9 of 9 Copyright 2017,
responsibility to pay damages must be determined in a settlement we agree to or in a “suit” on the merits brought within the United States of America (including its territories and possessions), Puerto Rico or Canada.

3. Mobile Equipment – Self-Propelled Snow Removal, Road Maintenance and Street Cleaning Equipment Less than 1,000 Pounds Gross Vehicle Weight
The following is added after Paragraph 12.f.(1) of Section V – Definitions:

But a self-propelled vehicle of less than 1,000 pounds gross vehicle weight that is maintained primarily for purposes other than transportation of persons or cargo with permanently attached equipment for snow removal, road maintenance (other than construction or resurfacing) or street cleaning will be considered “mobile equipment” and not an “auto”.

Intact Insurance Group USA LLC
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Policy Number: COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

OB CA 200 06 18 Includes copyrighted material of Insurance Services Office, Inc., with its permission.

Copyright 2018,

ADDITIONAL INSURED – AUTOMATIC STATUS WHEN REQUIRED BY

WRITTEN CONTRACT, AGREEMENT, PERMIT OR AUTHORIZATION
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
Paragraph A.1. Who is an Insured of Section II – Covered Autos Liability Coverage is amended to include as an additional “insured” any person or organization with whom you have agreed in a written contract, agreement, permit or authorization to provide insurance such as is afforded under this Coverage Form but only with respect to liability for “bodily injury” or “property damage” caused in whole or in part by your maintenance, operation or use of a covered “auto”. But this insurance does not apply:

1. Unless the written contract or agreement has been executed or the permit or authorization has been issued prior to the “accident” that caused the “bodily injury” or “property damage”;

2. To any person or organization included as an “insured” under any other provisions of this policy, including any other endorsement;

3. To the independent acts or omissions of such person or organization; or

4. To any lessor of “autos” when their contract or agreement with you for such leased “auto” ends or the lessor or its agent takes possession of the “auto”.

Intact Insurance Group USA LLC
711 01 8106 0002

E-INSURED
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~

TRAVELERSJ ,

ONE TOWER SQUARE
HARTFORD CT 06183

WORKERS COMPENSATION
AND

EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76 ( A)- 001
POLICY NUMBER: UB-2Wl64878-24-I3-G

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS

ENDORSEMENT - CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.

The additional premium for this endorsement shall be 2. 00 % of the California workers' compensation pre­ mium.

Person or Organization

ANY PERSON OR ORGANIZATION FOR

WHICH THE INSURED HAS AGREED

BY WRITTEN CONTRACT EXECUTED

PRIOR TO LOSS TO FURNISH THIS
WAIVER.

Schedule
Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective
Insured
Insurance Company
DATE OF ISSUE: 01-12-24
Policy No. Endorsement No.

Premium
Countersigned by ____________ _
ST ASSIGN: Page 1 of 1
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RESOLUTION NO. 25-XXX

A RESOLUTION OF THE CU PERTINO CITY C OUNCIL AMNDING THE OPERATING BUDGET FOR FIS CAL Y EAR 2024-25 BY APPROPRIATING,

TRANSFERRING, AND UNAPPROPRIATING MONIES FOR SPECIFIED
FUNDS
WHEREAS, the orderly administration of municipal government depends o
n a sound fiscal policy of maintaining a proper ratio of expenditures within anticipated revenues and available monies; and
WHEREAS, ac complishing City Council directives, projects and programs, and pe
rforming staff duties and responsibilities l ikewise depends on the monies available for that purpose; and
WHEREAS, the City Manager has determined that the balances from the funds specified in this resolution are adequate to cover the proposed amended ap
propriations, and therefore recommends the fund reallocations described he
rein.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ap
prove the recommended fund reallocations and ratifies the attached amended appropriations as set forth in Exhibit A.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 22nd day of Jan uary 2025, by the following vote:

Members of the City Council
AYES
:

NOES:

ABSENT:

ABSTAIN:

Attachment B
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Resolution No. 25-XXX

SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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Appropriation Amendment
by Fund
Appropriation
Amendment
Revenue
Amendment
Fund Balance
(Use of)
General Fund (100) 1,210,000 ‐ (1,210,000)
Total Appropriation
Amendment All Funds
$1,210,000 $‐ ($1,210,000)
Exhibit A
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CITY OF CUPERTINO
Agenda Item
24-13431 Agenda Date: 1/22/2025
Agenda #: 10.

Subject: Public hearing on the abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 24-111 Conduct hearing for impacted property owners to contest the matter of proposed abatement and adopt Resolution No. 25-006 ordering abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 24-111 CITY OF CUPERTINO Printed on 1/16/2025Page 1 of 1
powered by Legistar™
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1 CITY COUNCIL STAFF REPORT
Meeting: January 22, 2025

Subject
Public hearing on the abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 24‐111.

Recommended Action
Conduct  a  public  hearing  for  impacted  property  owners  to  contest  the  matter  of  proposed abatement and adopt the Draft Resolution ordering abatement of public nuisance from weeds or other  fire  hazards  pursuant  to  provisions  of  Cupertino  Municipal  Code  Chapter  9.08  and Resolution No. 24‐111.

Reasons for Recommendation
The  purpose  of  the  Cupertino  Weed  Abatement  Program  is  to  prevent  fire  hazards  and  other nuisances posed by vegetative growth (weeds) and the accumulation of combustible materials.

This  program  is  managed  by  the  Santa  Clara  County  Department  of  Agriculture.  Cupertino Municipal  Code  Chapter  9.08  requires  property  owners  to  remove  or  destroy  wee ds   on  their property for fire and public health protection. The weed abatement process is in place to notify the  property  owners  of  this  responsibility,  authorize  the  County  to  remove  the  hazards  if  the property owner does not, and allow the County to recover the costs of abatement.

On December 3, 2024
,  the Council adopted Resolution No. 24‐111, declaring the growth of weeds or  the  accumulation  of  garden  refuse,  cuttings  and  other  combustible  trash  upon  private properties to be a potential fire hazard and a public nuisance. These properties are identified on the Weed Abatement Program Commencement Report prepared by the County (Attachment B, Exhibit  A  in  Resolution).  If  the  Council  wishes  to  adopt  the  Draft  Resolution  (Att achment  A)
ordering abatement of public nuisance, property owners on the Report will have until April 30, 2025 to abate any potential fire hazards on their property.

On  November  21,  2023,  the  Council  appro
ved  service  level  reductions  defunding  the  Weed
Abatement  subsidy  of  $8,600  annually.  All  parcels  in  the  Weed  Abatement  Program  will  be subject  to  a  county  inspection  fee  of  $105.00.  In  previous  years,  the  County  administrative  fee would be waived for any property that was abated before the April 30 deadline. The waived fees 214
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2 would be billed to the City by the County to cover their cost of servicing the property. The City will no longer cover these costs.

On  December  20,  2024,  the  County  mailed  a  notice  to  property  owners  listed  on  the  Weed Abatement Program Commencement Report (Attachment C) indicating that their property must be cleared of haz
ards according to Minimum Fire Safety Standards (Attachment E), and that the City Council would conduct a public hearing on January 22, 2025 in order to consider all property owners  having  any  objections  to  the  proposed  removal.  City  notices  outlining  the  same information were mailed on January 10, 2 024 (Attachment G).

How Parcels are Added to the Program
Parcels  are  added  to  the  program  through  service  requests  from  members  of  the  public,  a jurisdictional representative request, or when an inspector finds a non‐compliant parcel en route from one active parcel to another. The identified parcels undergo an “add year” process prior to being added to the program. The add year is a buffer year, set aside for communicatio ns with the County  and  for  property  owners  to  gain  an  understanding  of  the  program’s  concerns,  or  to contest. All  impacted  parcels  are  expected  to  maintain  the  Minimum  Fire  Safety  Standards (Attachment E) for three years following the add year. The Program will not apply any fees to the parcel  tax  rol
l on the  add year,  only  on  the  monitoring  years.  An  initial  inspection  fee  will be applied  as  “pass”  or  “fail”  during  the  monitoring  years. All  parcels  in  the  Weed  Abatement Program are subject to this fee. If a parcel fails, the monito ring years start over, to ensure that “three  consecutive  years  of  voluntary  compliance”  is  achieved.  County  field  officers  perform inspections a few times a year. The inspection window for Cupertino runs annually from April 30 through October 31 and properties should be maintained throughout the year.

Process for Weed Abatement Program Outlined
The process consists of nine steps that begin in November and go through August of each year, as shown on the following list. At this time the process is at Step No. 4.

The steps in the process are outlined below:

1.  County  prepares  a  report  of  all  properties  that  have  been  non‐compliant  in  removing weeds  in  the  last  three  years,  provides  t
hat  report  to  the  City  and  the  City  then  sets  a January hearing date (November‐December) (Attachment B, Exhibit A in Resolution).

2.  County sends notice to the property owners on the report notifying them of the hearing date and ex
plaining that they must remove or destroy weeds by the abatement deadline of April 30, 2025 or it will be done for them, with cost of the abatement plus administrative costs assessed to their property (December).

3.  City sends a courtesy letter to property owners listed on the report, notifying them of the hearing and the abat
ement deadline (January).

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3 4.  City Council holds a public hearing to consider objections by property owners and adopts a resolution declaring weeds a public nuisance and ordering abatement (January).

5.  County  sends  a  courtesy  letter  to  property  owners  listed  on  the  report,  notifying them again of the abatement deadline, and noting that they will wo rk  with the property owner to be sure the weeds are removed (January‐February).

6.  City sends a courtesy letter to property owners listed on the report, reminding them of the abatement deadline (March).

7.  After April 30, the County inspects the properties to verify that weeds were removed and proceeds with abate
ment if the property fails the inspection. The County makes a report of all costs associated with the abatement and provides that report to the City (June‐July).

8.  City sends notice to property owners listed on the assessment report, notifying them of the hearing date (July‐August).

9.  City  Council  holds  another  pu
blic  hearing,  considers  any  disputes,  and  adopts  a resolution placing a lien assessment on the properties to allow the County to recover the cost of weed and/or brush abatement (July‐August).

Fiscal Impact
There is no fiscal impact at this step in the process.

Sustainability Impact
There is no sustainability impact.

California Environmental Quality Act
Not applicable.

City Work Program (CWP) Item: No

CWP Item Description: N/A

Council Goal: N/A

_____________________________________

Prepared by: Kirsten Squarcia, City Clerk
Approved for Submission by: Pamela Wu, City Manager
Attachments:

A – Draft Resolution and Exhibit A
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4 B – 2025 Cupertino Commencement Report (Exhibit A)
C – County Letter to Property Owners to Abate Weeds
D – County Hearing Notice to Destroy Weeds and Program Fees E – Minimum Fire Safety Standards Program Brochure
F – Return Reply Form (RRF) Sample
G – City Letter to Property Owners
H – Appro
ved Resolution No. 24‐111
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RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO

ORDERING ABATEMENT OF PUBLIC NUISANCE PURSUANT TO
PROVISIONS OF CUPERTINO MUNICIPAL CODE CHAPTER 9.08 AND RESOLUTION NO. 24-111

WHEREAS, the City Council has declared that the growth of weeds, the accumulation of garden refuse, cuttings and other combustible trash upon the private properties as described in Resolution No. 24-111 adopted December 3 , 2024, to be a potential public nuisance ( see Weed Abatement Program Commencement Report as Exhibit A); and

WHEREAS, after due notice, a public hearing/meeting thereon was held at the special meeting of the City Council on January 22, 2025 to allow the impacted property owners to contest the matter; and

WHEREAS, from the evidence presented, both oral and written, at the public hearing/meeting of January 22, 2025, it is in the best interests of the City to acquire jurisdiction over the existing nuisances which have not been abated, and for the City to abate said nuisance in accordance with the law.

NOW, THEREFORE, BE IT RESOLVED:

1. That the Agricultural Commissioner of Santa Clara County is hereby ordered to abate such nuisance or cause the same to be abated by having the weeds destroyed or removed by cutting, discing, chemical spraying or any other method determined by them; that all debris, whether in piles or scattered, be hauled away;

2. That the Agricultural Commissioner and their deputies, assistants, employees, contracting agents or other representatives shall have express authorization to enter upon private properties for the purpose of causing the public nuisance to be abated, in accordance with all applicable legal requirements; and

3. That any affected property owners shall have the right to destroy or remove such weeds or debris themselves or have the same destroyed or removed at their own expense provided that such destruction or removal shall have been completed prior to the arrival of the Agricultural Commissioner or their 218
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Resolution No. 25-

authorized represent ative to destroy or remove them by the Parcel Abatement Deadline of April 30, 2025.

BE IT FURTHER RESOLVED:

1. That the Agricultural Commissioner shall keep account of abating said nuisance and embody such account in a report and assessment list to the City Council, which shall be filed with the City Clerk.

2. Said reports of costs, hearing and collection procedures involved shall be provided as stated in Chapter 9.08.

PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino on the 22nd day of January 2025, by the following vote:

Vote
Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

_________________________________
Liang Chao, Mayor
City of Cupertino

_________________________
Date
ATTEST:

_________________________________
Kirsten Squarcia, City Clerk

_________________________
Date
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Situs APN CITY/STATE
2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT

CITY OF CUPERTINO
Exhibit A
CHIANG ALEX H AND ANNE 10213 MINER PL CUPERTINO CA 95014-220110213 MINER PL 316-26-0651 JAGANATHAN, RAMESH AND 21001 HAZELBROOK DR CUPERTINO CA 95014-162821001 HAZELBROOK DR 326-28-0952 CHEN, WENHAU HORUS TRUSTEE & 20711 FARGO DR CUPERTINO CA 95014-190310301 BEARDON DR 326-30-0423 PADMANABAN, GOVINDARAJ A 20847 GARDEN GATE DR CUPERTINO CA 95014-180720847 GARDEN GATE DR 326-30-0484 ZHAI, JLANJUN AND WEI , LI 11566 FALLCREEK SPRING CT CUPERTINO CA 95014-511810467 GLENCOE DR 326-30-1065 WOODWARD, DOUGLAS C TRUSTEE 10450 GLENCOE DR CUPERTINO CA 95014-181610450 GLENCOE DR 326-30-1396 MULLEN, EVA JO TRUSTEE PO BOX 835 CUPERTINO CA 95015-083522645 SAN JUAN RD 342-17-0677 HUNTS, SUSAN E ET AL 10611 SANTA LUCIA RD CUPERTINO CA 95014-393710611 SANTA LUCIA RD 342-17-0958 ITEM, WERNER TRUSTEE & ET AL 22670 SAN JUAN RD CUPERTINO CA 95014-3933EL CERRITO RD 342-21-0049 CHAMBERLAIN, JACK T TRUSTEE 655 SKYWAY UNIT 230 SAN CARLOS CA 94070(LAND ONLY) 342-45-00110 SAMPATH, NANDAKUMAR AND 23025 VOSS AVE CUPERTINO CA 95014-266123025 VOSS AVE 342-50-01511 CHAMBERLAIN, JACK T TRUSTEE 655 SKYWAY 230 SAN CARLOS CA 94070VOSS AVE 342-50-01912 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822540 STEVENS BL 342-66-00113 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822536 STEVENS BL 342-66-00214 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822532 STEVENS BL 342-66-00315 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822528 STEVENS BL 342-66-00416 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822524 STEVENS BL 342-66-00517 LI, XUESONG AND TU , YITSEN 21542 REGNART RD CUPERTINO CA 95014-481921542 REGNART RD 356-23-04018 THOMAS, TONY G AND MATHEW , 22028 LINDY LN CUPERTINO CA 95014-481122028 LINDY LN 356-27-00719 HANGGI, EVELYN B TRUSTEE 61145 WARD RD BEND OR 9770222090 LINDY LN 356-27-02020 DE, KALPAJIT AND MAJUMDER , 22032 LINDY LN CUPERTINO CA 95014-481122032 LINDY LN 356-27-02521 HSU HUI-CHI AND LAI HSIU-CHEN ET 22400 JANICE AVE CUPERTINO CA 9501422400 JANICE AV 357-01-05122 MCKERNAN, DANIEL S AND 10164 S FOOTHILL BLVD CUPERTINO CA 95014-260210164 FOOTHILLS BLV 357-01-09123 HSU, TRACY TRUSTEE 22330 SANTA PAULA AVE CUPERTINO CA 95014-270710209 CARMEN RD 357-02-00124

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Situs APN CITY/STATE
2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT
CITY OF CUPERTINO Exhibit A
YEN JOSEPH JENKUN AND LI 10290 MIRA VISTA RD CUPERTINO CA 95014-270510290 MIRA VISTA RD 357-02-02425 WATANABE, RYOJI AND LI , LILY C 22284 PALM AVE CUPERTINO CA 95014-270922284 PALM AVE 357-04-03226 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 9507010234 SCENIC BLV 357-08-05227 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 9507010234 SCENIC BLV 357-08-05328 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 9507010234 SCENIC BLV 357-08-05429 BARTELS PROPERTIES ET AL 865 COTTON ST MENLO PARK CA 94025-561020950 STEVENS BL 359-07-00630 WU, YUN JUNG AND CHIN-YUN 20985 GARDEN GATE DR CUPERTINO CA 95014-180910476 STELLINGS RD 359-13-13631 WU, YUN JUNG AND CHIN-YUN 20985 GARDEN GATE DR CUPERTINO CA 95014-180910468 STELLINGS RD 359-13-13732 TIWARI, ANOOP KUMAR TRUSTEE & 7540 MCCLELLAN RD CUPERTINO CA 95014-29437540 MCCLELLAN RD 359-19-04333 ALPHAMCCLELLAN LLC 97 BOSTON AVE SAN JOSE CA 95128-191120860 MCCLELLAN RD 359-20-03034 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747CRANBERRY DR 362-02-04835 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747CRANBERRY DR 362-04-05836 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747RAINBOW DR 362-09-02637 KRIMSON COAST HOLDINGS LLC 1509 LAURELWOOD SAN JOSE CA 95138-00007898 FIESTA LN 362-15-01238 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747362-16-03739 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747362-19-03340 ALMASI, AZITA TRUSTEE & ET AL 965 LAUREL GLEN DR PALO ALTO CA 94304-1323362-31-03041 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747STELLINGS RD 366-09-02842 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747STAUFFER LN 366-09-05343 VASAVAKUL, THAVEESINN AND 1258 S STELLING RD CUPERTINO CA 95014-52571258 STELLINGS RD 366-11-10944 CHELLADURAI, JAYAKUMAR AND 21670 RAINBOW CT CUPERTINO CA 95014-482921670 RAINBOW CT 366-38-00545 KOLLIPARA, RAVINDRANATH AND 22365 REGNART RD CUPERTINO CA 95014-482422365 REGNART RD 366-40-00446 BIGLER, ROBERT A AND PUNITA P 11230 BUBB RD CUPERTINO CA 95014-497922033 REGNART RD 366-46-00547 BIGLER, ROBERT A AND PUNITA P 11230 BUBB RD CUPERTINO CA 95014-497922045 REGNART RD 366-46-00648

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CITY OF CUPERTINO Exhibit A
LAMBIE, RICHARD H TRUSTEE 367 S BAYWOOD AVE SAN JOSE CA 9512819990 HALLS CT 369-04-01749 HU, PING AND WEI 6611 JOHN DR CUPERTINO CA 95014-45626611 JOHN DR 369-24-02450 KUOK, CHUN FREDERICK 898 BRENT DR CUPERTINO CA 95014-4553898 BRENT DR 369-24-02551 LEE, TSUNG-EN TRUSTEE & ET AL 701 SENECA ST PALO ALTO CA 94301885 BETLIN AVE 369-27-02852 CHANG, MINGO M AND YOUNG , 10539 S BLANEY AVE CUPERTINO CA 95014-454210539 BLANEYS AVE 369-33-00153 APRICOT VILLAGE LLC 991 W HEDDING ST SAN JOSE CA 95126-125710710 10710 S DE 369-37-02854 LI, YIMIN AND HUANG , YUANYUAN 19361 PHIL LN CUPERTINO CA 95014-342919361 PHIL LN 375-05-02955 WU, HUNGJEN HENRY 10067 S TANTAU AVE CUPERTINO CA 95014-354110067 TANTAUS AVE 375-07-00756 HSU, TRACY TRUSTEE 22330 SANTA PAULA AVE CUPERTINO CA 95014-270719160 COZETTE LN 375-07-02257 MAHAJAN, HAMENT AND MANJU 10080 S TANTAU AVE CUPERTINO CA 95014-354210080 TANTAUS AVE 375-07-04258 YANG, YI-NING 10177 JUDY AVE CUPERTINO CA 95014-352210177 JUDY AVE 375-07-05659 LO, SHIHCHE AND WANG , PEICHEN 19148 LOREE AVE CUPERTINO CA 95014-353919148 LOREE AVE 375-08-00260 GUY, JOY M TRUSTEE 1174 CANYONWOOD CT APT WALNUT CREEK CA 94595-362910399 TANTAUS AVE 375-08-02661 10024 BRET LLC 1028 POLK AVE SUNNYVALE CA 94086-744010024 BRET AVE 375-11-04762 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210200 STERN AV 375-12-00263 WU, BENJAMIN HONG AND 20988 FAIRWOODS CT CUPERTINO CA 95014-420018904 ARATA WA 375-13-00364 LOK, JAMES S AND JANE F TRUSTEE 3926 KINGRIDGE DR SAN MATEO CA 9440310365 MORETTI DR 375-14-01165 BHARDWAJ, AMIT AND MANGAL , 10360 MORETTI DR CUPERTINO CA 95014-363910360 MORETTI DR 375-15-00566 PENTA-LOURDUSAMY, LEEMA J 375 MINUTE ARMS RD UNION NJ 07083-912510464 MORETTI DR 375-16-04267 XIE, DEPING AND SUN , HUAMIN 18731 BARNHART AVE CUPERTINO CA 95014-380318731 BARNHART AVE 375-17-04868 JOHNSON, ALLEN R 1220 TASMAN DR SPC 513 SUNNYVALE CA 9408918755 BARNHART AVE 375-17-05169 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210361 JOHNSON AV 375-18-03970 HSU ALLEN K AND CINDY S TRUSTEE 10229 SCENIC BLVD CUPERTINO CA 95014-272410542 STERLING BL 375-23-03271 ZHANG, AILI 10460 STERLING BLVD CUPERTINO CA 95014-383210460 STERLING BLV 375-23-04172

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HAO, STEVE MIN AND SUN , QING 6962 BOLLINGER RD SAN JOSE CA 95129-284710308 STERLING BLV 375-24-01773 WANG, HENG-YUAN AND LEE , 18621 RUNO CT CUPERTINO CA 95014-386518621 RUNO CT 375-25-02374 VASILIEV, OLGA 18730 BARNHART AVE CUPERTINO CA 95014-380418730 BARNHART AVE 375-27-00175 CAMPBELL, MICHAEL D P O BOX 5345 SAN JOSE CA 95150-534518781 TUGGLE AVE 375-27-02576 HALL, MARTHA S 18760 BARNHART AVE CUPERTINO CA 95014-380418760 BARNHART AV 375-27-04177 ZHAI, JIANJUN 11566 FALLCREEK SPRING CT CUPERTINO C CA 95014-511810589 GASCOIGNE DR 375-28-01178 ANANTH, SHARATH AND BHAT , 10624 JOHNSON AVE CUPERTINO CA 95014-381710624 JOHNSON AVE 375-28-02679 YU, DONALD AND JEWELEEH 10692 GASCOIGNE DR CUPERTINO CA 95014-384610692 GASCOIGNE DR 375-29-02080 WU, JENNIFER AND LIU , JAMES 10136 ENGLISH OAK WAY CUPERTINO CA 95014-560910750 MINETTE DR 375-31-03881 CHEN, HUNG JUNG AND LI , MEI YI 10740 MINETTE DR CUPERTINO CA 95014-361510740 MINETTE DR 375-31-03982 MYOUNG, SOUNG HO AND LEE , EUN 10728 CARVER DR CUPERTINO CA 95014-360910728 CARVER DR 375-32-01083 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210630 CARVER DR 375-32-02084 YETTAW, JACKIE A AND JERRI L 10616 CARVER DR CUPERTINO CA 95014-360710616 CARVER DR 375-32-02185 DELA CRUZ, SHERWIN PETER L 18870 TUGGLE AVE CUPERTINO CA 95014-362618870 TUGGLE AVE 375-32-02486 HONG, GEORGE AND TSE , CINDY 18880 PENDERGAST AVE CUPERTINO CA 95014-362118880 PENDERGAST AVE 375-33-04487 ORTIZ, ROSA F ET AL 10657 MORENGO DR CUPERTINO CA 95014-351310657 MORENGO DR 375-34-01388 CHANG, SSU-CHIA TRUSTEE & ET AL 10670 MORENGO DR CUPERTINO CA 95014-351410670 MORENGO DR 375-34-05889 THOMPSON, LARRY L AND SHIRLEY 40133 CANYON HEIGHTS DR FREMONT CA 94539-300818830 HUNTER WA 375-35-00190 KIM, MINKYU AND HEEJUNG 19050 MEIGGS LN CUPERTINO CA 95014-351119050 MEIGGS LN 375-35-05391 ZHOU, JINING AND GAO , LIKE 19040 MEIGGS LN CUPERTINO CA 95014-351119040 MEIGGS LN 375-35-05492 JUDOPRASETIJO, AGOES H AND 13953 SHADOW OAKS WAY SARATOGA CA 95070-554110650 JOHANSEN DR 375-36-00893 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210627 CULBERTSON DR 375-36-02794 XU, HU AND WU , LINA 1301 LASSEN AVE MILPITAS CA 95035-640619141 MEIGGS LN 375-37-00195 QIN, ZUDIAN AND SUN , HAIXIA 10720 S TANTAU AVE CUPERTINO CA 95014-000010720 TANTAUS AVE 375-37-00296

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LIU, XIONG AND GUO , YAQIONG 10524 S TANTAU AVE CUPERTINO CA 95014-000010524 TANTAUS AVE 375-37-02097 BURTZLAFF, JAMES L PO BOX 464 CUPERTINO CA 95015-046410593 JOHANSEN DR 375-37-05398 YUEN, ALAN K AND CHEUNG , 22277 CRESCENT RD CUPERTINO CA 95014-000010605 JOHANSEN DR 375-37-05599 SHINOHARA, YOSHIKAZU AND 10611 JOHANSEN DR CUPERTINO CA 95014-350810611 JOHANSEN DR 375-37-056100 HUANG, ZERY-KUEN AND YU-MEI 891 S TANTAU AVE CUPERTINO CA 95014-4648891 TANTAUS AVE 375-38-044101 LIANG, SIDNEY 947 S TANTAU AVE CUPERTINO CA 95014-4601947 TANTAUS AVE 375-38-051102 JAN, SEAWAY AND HUNG , CHIA YING604 MILLER AVE CUPERTINO CA 95014-4640604 MILLER AVE 375-42-016103 KEDILAYA, SHASHI AND 605 PHIL CT CUPERTINO CA 95014-4654605 PHIL CT 375-42-017104

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Exhibit A
CHIANG ALEX H AND ANNE 10213 MINER PL CUPERTINO CA 95014-220110213 MINER PL 316-26-0651 JAGANATHAN, RAMESH AND 21001 HAZELBROOK DR CUPERTINO CA 95014-162821001 HAZELBROOK DR 326-28-0952 CHEN, WENHAU HORUS TRUSTEE & 20711 FARGO DR CUPERTINO CA 95014-190310301 BEARDON DR 326-30-0423 PADMANABAN, GOVINDARAJ A 20847 GARDEN GATE DR CUPERTINO CA 95014-180720847 GARDEN GATE DR 326-30-0484 ZHAI, JLANJUN AND WEI , LI 11566 FALLCREEK SPRING CT CUPERTINO CA 95014-511810467 GLENCOE DR 326-30-1065 WOODWARD, DOUGLAS C TRUSTEE 10450 GLENCOE DR CUPERTINO CA 95014-181610450 GLENCOE DR 326-30-1396 MULLEN, EVA JO TRUSTEE PO BOX 835 CUPERTINO CA 95015-083522645 SAN JUAN RD 342-17-0677 HUNTS, SUSAN E ET AL 10611 SANTA LUCIA RD CUPERTINO CA 95014-393710611 SANTA LUCIA RD 342-17-0958 ITEM, WERNER TRUSTEE & ET AL 22670 SAN JUAN RD CUPERTINO CA 95014-3933EL CERRITO RD 342-21-0049 CHAMBERLAIN, JACK T TRUSTEE 655 SKYWAY UNIT 230 SAN CARLOS CA 94070(LAND ONLY) 342-45-00110 SAMPATH, NANDAKUMAR AND 23025 VOSS AVE CUPERTINO CA 95014-266123025 VOSS AVE 342-50-01511 CHAMBERLAIN, JACK T TRUSTEE 655 SKYWAY 230 SAN CARLOS CA 94070VOSS AVE 342-50-01912 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822540 STEVENS BL 342-66-00113 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822536 STEVENS BL 342-66-00214 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822532 STEVENS BL 342-66-00315 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822528 STEVENS BL 342-66-00416 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 9410822524 STEVENS BL 342-66-00517 LI, XUESONG AND TU , YITSEN 21542 REGNART RD CUPERTINO CA 95014-481921542 REGNART RD 356-23-04018 THOMAS, TONY G AND MATHEW , 22028 LINDY LN CUPERTINO CA 95014-481122028 LINDY LN 356-27-00719 HANGGI, EVELYN B TRUSTEE 61145 WARD RD BEND OR 9770222090 LINDY LN 356-27-02020 DE, KALPAJIT AND MAJUMDER , 22032 LINDY LN CUPERTINO CA 95014-481122032 LINDY LN 356-27-02521 HSU HUI-CHI AND LAI HSIU-CHEN ET 22400 JANICE AVE CUPERTINO CA 9501422400 JANICE AV 357-01-05122 MCKERNAN, DANIEL S AND 10164 S FOOTHILL BLVD CUPERTINO CA 95014-260210164 FOOTHILLS BLV 357-01-09123 HSU, TRACY TRUSTEE 22330 SANTA PAULA AVE CUPERTINO CA 95014-270710209 CARMEN RD 357-02-00124

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CITY OF CUPERTINO Exhibit A
YEN JOSEPH JENKUN AND LI 10290 MIRA VISTA RD CUPERTINO CA 95014-270510290 MIRA VISTA RD 357-02-02425 WATANABE, RYOJI AND LI , LILY C 22284 PALM AVE CUPERTINO CA 95014-270922284 PALM AVE 357-04-03226 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 9507010234 SCENIC BLV 357-08-05227 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 9507010234 SCENIC BLV 357-08-05328 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 9507010234 SCENIC BLV 357-08-05429 BARTELS PROPERTIES ET AL 865 COTTON ST MENLO PARK CA 94025-561020950 STEVENS BL 359-07-00630 WU, YUN JUNG AND CHIN-YUN 20985 GARDEN GATE DR CUPERTINO CA 95014-180910476 STELLINGS RD 359-13-13631 WU, YUN JUNG AND CHIN-YUN 20985 GARDEN GATE DR CUPERTINO CA 95014-180910468 STELLINGS RD 359-13-13732 TIWARI, ANOOP KUMAR TRUSTEE & 7540 MCCLELLAN RD CUPERTINO CA 95014-29437540 MCCLELLAN RD 359-19-04333 ALPHAMCCLELLAN LLC 97 BOSTON AVE SAN JOSE CA 95128-191120860 MCCLELLAN RD 359-20-03034 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747CRANBERRY DR 362-02-04835 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747CRANBERRY DR 362-04-05836 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747RAINBOW DR 362-09-02637 KRIMSON COAST HOLDINGS LLC 1509 LAURELWOOD SAN JOSE CA 95138-00007898 FIESTA LN 362-15-01238 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747362-16-03739 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747362-19-03340 ALMASI, AZITA TRUSTEE & ET AL 965 LAUREL GLEN DR PALO ALTO CA 94304-1323362-31-03041 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747STELLINGS RD 366-09-02842 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747STAUFFER LN 366-09-05343 VASAVAKUL, THAVEESINN AND 1258 S STELLING RD CUPERTINO CA 95014-52571258 STELLINGS RD 366-11-10944 CHELLADURAI, JAYAKUMAR AND 21670 RAINBOW CT CUPERTINO CA 95014-482921670 RAINBOW CT 366-38-00545 KOLLIPARA, RAVINDRANATH AND 22365 REGNART RD CUPERTINO CA 95014-482422365 REGNART RD 366-40-00446 BIGLER, ROBERT A AND PUNITA P 11230 BUBB RD CUPERTINO CA 95014-497922033 REGNART RD 366-46-00547 BIGLER, ROBERT A AND PUNITA P 11230 BUBB RD CUPERTINO CA 95014-497922045 REGNART RD 366-46-00648

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CITY OF CUPERTINO Exhibit A
LAMBIE, RICHARD H TRUSTEE 367 S BAYWOOD AVE SAN JOSE CA 9512819990 HALLS CT 369-04-01749 HU, PING AND WEI 6611 JOHN DR CUPERTINO CA 95014-45626611 JOHN DR 369-24-02450 KUOK, CHUN FREDERICK 898 BRENT DR CUPERTINO CA 95014-4553898 BRENT DR 369-24-02551 LEE, TSUNG-EN TRUSTEE & ET AL 701 SENECA ST PALO ALTO CA 94301885 BETLIN AVE 369-27-02852 CHANG, MINGO M AND YOUNG , 10539 S BLANEY AVE CUPERTINO CA 95014-454210539 BLANEYS AVE 369-33-00153 APRICOT VILLAGE LLC 991 W HEDDING ST SAN JOSE CA 95126-125710710 10710 S DE 369-37-02854 LI, YIMIN AND HUANG , YUANYUAN 19361 PHIL LN CUPERTINO CA 95014-342919361 PHIL LN 375-05-02955 WU, HUNGJEN HENRY 10067 S TANTAU AVE CUPERTINO CA 95014-354110067 TANTAUS AVE 375-07-00756 HSU, TRACY TRUSTEE 22330 SANTA PAULA AVE CUPERTINO CA 95014-270719160 COZETTE LN 375-07-02257 MAHAJAN, HAMENT AND MANJU 10080 S TANTAU AVE CUPERTINO CA 95014-354210080 TANTAUS AVE 375-07-04258 YANG, YI-NING 10177 JUDY AVE CUPERTINO CA 95014-352210177 JUDY AVE 375-07-05659 LO, SHIHCHE AND WANG , PEICHEN 19148 LOREE AVE CUPERTINO CA 95014-353919148 LOREE AVE 375-08-00260 GUY, JOY M TRUSTEE 1174 CANYONWOOD CT APT WALNUT CREEK CA 94595-362910399 TANTAUS AVE 375-08-02661 10024 BRET LLC 1028 POLK AVE SUNNYVALE CA 94086-744010024 BRET AVE 375-11-04762 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210200 STERN AV 375-12-00263 WU, BENJAMIN HONG AND 20988 FAIRWOODS CT CUPERTINO CA 95014-420018904 ARATA WA 375-13-00364 LOK, JAMES S AND JANE F TRUSTEE 3926 KINGRIDGE DR SAN MATEO CA 9440310365 MORETTI DR 375-14-01165 BHARDWAJ, AMIT AND MANGAL , 10360 MORETTI DR CUPERTINO CA 95014-363910360 MORETTI DR 375-15-00566 PENTA-LOURDUSAMY, LEEMA J 375 MINUTE ARMS RD UNION NJ 07083-912510464 MORETTI DR 375-16-04267 XIE, DEPING AND SUN , HUAMIN 18731 BARNHART AVE CUPERTINO CA 95014-380318731 BARNHART AVE 375-17-04868 JOHNSON, ALLEN R 1220 TASMAN DR SPC 513 SUNNYVALE CA 9408918755 BARNHART AVE 375-17-05169 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210361 JOHNSON AV 375-18-03970 HSU ALLEN K AND CINDY S TRUSTEE 10229 SCENIC BLVD CUPERTINO CA 95014-272410542 STERLING BL 375-23-03271 ZHANG, AILI 10460 STERLING BLVD CUPERTINO CA 95014-383210460 STERLING BLV 375-23-04172

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HAO, STEVE MIN AND SUN , QING 6962 BOLLINGER RD SAN JOSE CA 95129-284710308 STERLING BLV 375-24-01773 WANG, HENG-YUAN AND LEE , 18621 RUNO CT CUPERTINO CA 95014-386518621 RUNO CT 375-25-02374 VASILIEV, OLGA 18730 BARNHART AVE CUPERTINO CA 95014-380418730 BARNHART AVE 375-27-00175 CAMPBELL, MICHAEL D P O BOX 5345 SAN JOSE CA 95150-534518781 TUGGLE AVE 375-27-02576 HALL, MARTHA S 18760 BARNHART AVE CUPERTINO CA 95014-380418760 BARNHART AV 375-27-04177 ZHAI, JIANJUN 11566 FALLCREEK SPRING CT CUPERTINO C CA 95014-511810589 GASCOIGNE DR 375-28-01178 ANANTH, SHARATH AND BHAT , 10624 JOHNSON AVE CUPERTINO CA 95014-381710624 JOHNSON AVE 375-28-02679 YU, DONALD AND JEWELEEH 10692 GASCOIGNE DR CUPERTINO CA 95014-384610692 GASCOIGNE DR 375-29-02080 WU, JENNIFER AND LIU , JAMES 10136 ENGLISH OAK WAY CUPERTINO CA 95014-560910750 MINETTE DR 375-31-03881 CHEN, HUNG JUNG AND LI , MEI YI 10740 MINETTE DR CUPERTINO CA 95014-361510740 MINETTE DR 375-31-03982 MYOUNG, SOUNG HO AND LEE , EUN 10728 CARVER DR CUPERTINO CA 95014-360910728 CARVER DR 375-32-01083 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210630 CARVER DR 375-32-02084 YETTAW, JACKIE A AND JERRI L 10616 CARVER DR CUPERTINO CA 95014-360710616 CARVER DR 375-32-02185 DELA CRUZ, SHERWIN PETER L 18870 TUGGLE AVE CUPERTINO CA 95014-362618870 TUGGLE AVE 375-32-02486 HONG, GEORGE AND TSE , CINDY 18880 PENDERGAST AVE CUPERTINO CA 95014-362118880 PENDERGAST AVE 375-33-04487 ORTIZ, ROSA F ET AL 10657 MORENGO DR CUPERTINO CA 95014-351310657 MORENGO DR 375-34-01388 CHANG, SSU-CHIA TRUSTEE & ET AL 10670 MORENGO DR CUPERTINO CA 95014-351410670 MORENGO DR 375-34-05889 THOMPSON, LARRY L AND SHIRLEY 40133 CANYON HEIGHTS DR FREMONT CA 94539-300818830 HUNTER WA 375-35-00190 KIM, MINKYU AND HEEJUNG 19050 MEIGGS LN CUPERTINO CA 95014-351119050 MEIGGS LN 375-35-05391 ZHOU, JINING AND GAO , LIKE 19040 MEIGGS LN CUPERTINO CA 95014-351119040 MEIGGS LN 375-35-05492 JUDOPRASETIJO, AGOES H AND 13953 SHADOW OAKS WAY SARATOGA CA 95070-554110650 JOHANSEN DR 375-36-00893 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-203210627 CULBERTSON DR 375-36-02794 XU, HU AND WU , LINA 1301 LASSEN AVE MILPITAS CA 95035-640619141 MEIGGS LN 375-37-00195 QIN, ZUDIAN AND SUN , HAIXIA 10720 S TANTAU AVE CUPERTINO CA 95014-000010720 TANTAUS AVE 375-37-00296

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LIU, XIONG AND GUO , YAQIONG 10524 S TANTAU AVE CUPERTINO CA 95014-000010524 TANTAUS AVE 375-37-02097 BURTZLAFF, JAMES L PO BOX 464 CUPERTINO CA 95015-046410593 JOHANSEN DR 375-37-05398 YUEN, ALAN K AND CHEUNG , 22277 CRESCENT RD CUPERTINO CA 95014-000010605 JOHANSEN DR 375-37-05599 SHINOHARA, YOSHIKAZU AND 10611 JOHANSEN DR CUPERTINO CA 95014-350810611 JOHANSEN DR 375-37-056100 HUANG, ZERY-KUEN AND YU-MEI 891 S TANTAU AVE CUPERTINO CA 95014-4648891 TANTAUS AVE 375-38-044101 LIANG, SIDNEY 947 S TANTAU AVE CUPERTINO CA 95014-4601947 TANTAUS AVE 375-38-051102 JAN, SEAWAY AND HUNG , CHIA YING604 MILLER AVE CUPERTINO CA 95014-4640604 MILLER AVE 375-42-016103 KEDILAYA, SHASHI AND 605 PHIL CT CUPERTINO CA 95014-4654605 PHIL CT 375-42-017104

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TRA 13
Notice to
Destroy
Weeds

NOTICE IS HEREBY GIVEN that on December 3 , 2024 pursuant to the provisions of Section 9.08 of the Cupertino Municipal Code, the City Council passed a resolution declaring that all weeds growing upon any private property or in any public street or alley, as defined in Section 9.08.010 of the Cupertino Municipal Code constitute a public nuisance, which nuisance must be abated by the destruction or removal thereof.

NOTICE IS FURTHER GIVEN that property owners shall without delay, remove all such weeds from their property and the abutting half of the street in front and alleys, if any, behind such property and between the lot lines thereof as extended, or such weeds w ill be destroyed or removed and such nuisance abated by the County Consumer and Environmental Protection Agency, in which case the cost of such destruction or removal will, including but not limited to administration costs, be assessed upon the lots and la nds from which, or from the front or rear of which, such weeds shall have been destroyed or removed and such cost will constitute a lien upon such lots or lands until paid and will be collected upon the next tax roll upon which general municipal taxes are collected. All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of said City to be held in the Council Chambers of City Hall, located at 103 00 Torre Ave., Cupertino, California, on Wednesday , January 22, 2025 at 6:45 p.m ., or as soon thereafter as the matter can be heard, when their objections will be heard and given due consideration.

The language and format for this notice is required by California Health and Safety Code Sections 14891 Et. Seq.
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(over)

CITY OF CUPERTINO WEED ABATEMENT PROGRAM SCHEDULE

January 22, 2025 Public hearing to consider objections to Abatement List.

April 30, 2025 PARCEL ABATEMENT DEADLINE
Parcel must be free from hazardous vegetation by this date or Inspector will order abatement.

July/August 2025 Assessment Hearing date to be scheduled by City Council.

2025 COUNTY WEED ABATEMENT FEES

Properties in the Weed Abatement Program, you will be responsible for an annual inspection fee of $105.00 per parcel.

Please be advised that the property owner of any parcel found to be non-compliant on or after the April 30th deadline will be charged a processing fee of $597.00 and the property will be scheduled for abatement by the County contractor. If you complete the abatement work before the County contractor performs the abatement, you will not incur further charges.

Should the abatement work be performed by a County contractor, you will be assessed the contractor’s charges plus a County administrative fee of $961.00 per parcel. For those parcels requiring a warrant a fee of $1,323.00 per parcel will be assessed.

2025 COUNTY CONTRACTOR’S WEED ABATEMENT PRICE LIST

A) Disc Work**

PARCEL SIZE: 1st Disc + 2nd Disc = Total Discs 0-12,500 sq.ft. $TBD $ TBD $ TBD 12,501sq.ft.- 43,560sq.ft. $ TBD $ TBD $ TBD Larger than 1 Acre $ TBD $ TBD $ TBD ( PER ACRE)

** It is required that parcels be disced twice a year. The cost for the first discing is higher due to additional work normally required during the first discing.

B) HANDWORK $ TBD PER 100 Square Feet (SF) C) FLAIL 6 Foot Mower $ TBD PER 1,000 SF MOWING 12 Foot Mower $ TBD PER 1,000 SF D) LOADER WORK $ TBD PER HOUR
E) DUMP TRUCK $ TBD PER HOUR
F) BRUSH WORK $ TBD PER 100 SF
G) DEBRIS REMOVAL $ TBD PER HOUR
H) DUMP FEE 100%
Added to orders with debris removal at 100% of the dump site charge.

*Please note this program does not offer herbicide application as a method of abatement. 233
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Fire safety is essential to protect lives,
preserve property, ensure the well-being
of our communities, and minimize the
environmental impact. Implementing fire
safety measures by removing fire
hazards from your parcel is a proactive
way to reduce the risk of injury, death,
and extensive damage caused by fires.

Effective prevention and preparedness
measures not only save lives but also
safeguard our environment and reduce
economic losses. Maintaining proper
clearance requirements is a shared
responsibility.

The Santa Clara County Consumer and
Environmental Protection Agency -
Weed Abatement Program (WAP) and
your city are working together to protect
your community from fire. We work with
all County cities except Saratoga,
Mountain View and Sunnyvale.

Fees will be assessed for any property
in the program and cover the cost of the
compliance inspection for the property.

Properties that fail the compliance
inspection will be charged a failed
inspection fee, even if the resident
completes the weed abatement. If the
property requires abatement by the
County contractor, the property owner
will be responsible for the actual cost of
abatement plus an administrative fee.

Properties that meet and maintain the
minimum fire safety standards will only
be charged the annual fee.

The following is a partial list of fire
resistant plants that you may choose
to use around your home to reduce
the risk of fire. Contact your local
nursery for selections appropriate to
your area. All grasses, including those
purportedly fire resistant, must be
maintained below 6” in height.

Trees:

African Sumac
California Pepper
Weed Abatement Program
Groundcover:

Aaron’s Bear
Australian Daisy
Candytuft
Sterile Capeweed
Freeway Daisy
Rock Rose
(except Gum Variety)
Q. Why have I received an Abatement Notice?
A. A Weed Abatement Inspector identified a
potential fire hazard on your property during fire
season. Fire Departments and other agencies also
submit complaints to the Weed Abatement
Program.

Q. What is required of me now that I am in the
program?
A. You are required to keep your property free of
fire hazards throughout the year.

Q. How long will I be in the program?
A. Your property will remain on the program for
three consecutive years. If no hazards are found
during that time, your property may be removed
from the program.

Q. What do I do if there are Burrowing Owls on
my property?
A. These owls are listed as a state Species of
Special concern and are protected by the federal
Migratory Bird Act. To abate your property, you
must use a form of weed abatement that does not
endanger the birds (mowing or weed eating).

Q. Where can I find more information?
A. We can help! Call us at 408-282-3145, send us
an email at [email protected],
or check out our website at
weedabatement.santaclaracounty.gov. There you
can find more information about the Minimum Fire
Safety Standards, as well as answers to many
frequently asked questions.

Our Goal is Voluntary Compliance
Shrubs
Bearberry
Carmel Creeper
Carolina Cherry
Catalina Cherry
Escallonia
Hopseed Bush
Lemonade Berry
African Sumac
Freeway Daisy
Escallonia
Fire Resistant Landscape
FAQs
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Parcels one acre or less shall be completely abated. Parcels over one acre up to five acres require 30-foot clearance around structures and perimeter property lines. Additional 30-foot cross fuel breaks may also be required.

Parcels larger than five acres require 30-foot clearance around structures and perimeter property lines in addition to 30-foot cross fuel breaks as needed to separate the remaining vegetation into sections no larger than five acres.

Weed Abatement
A Program of the Consumer and
Environmental Protection Agency
(CEPA)
Scan the QR code to learn more about
the Minimum Fire Safety Standards
408-282-3145
[email protected]
weedabatement.santaclaracounty.gov
Weed Abatement Program Minimum Fire Safety Standards
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2025 Return Reply Form
IMPORTANT: Please complete this form and mail back to the Weed Abatement Program within 15 days of receipt of this notice.Thank you. 03TRA:
14823 LGB LLC
Parcel Number Site Address
14823 LGB LLC
2600 EL CAMINO REAL STE 410
PALO ALTO CA 94306-1719
Please check the box that
applies for each parcel
(see explanations below):

ABC
*424-07-065*
424-07-065 14823 LOS GATOS LOS GATOS
Date Day time phoneName (please print)Signature
A
B
C
I am no longer the owner of this property, and the new owner information is listed below. Please return Reply Form immediately.

I intend to maintain this parcel in a manner consistent with the Minimum Fire Safety Standards from April 15, 2025 through the end of the fire season (typically runs through October). All parcels on the abatement list remain subject to inspection and fee to ascertain compliance. Non-compliance by the deadline will result in an Inspection fee and the abatement of weeds by the County contractor and the resulting charges added to the property tax.

I request that the County Contractor perform weed abatement work on this parcel. Charges for this work will be added to my property tax bill. (All County fees Apply)
( )
Please provide any additional information such as new owners, presence of piping, irrigation, crops or other improvement.

If your property is fenced/locked, please provide instructions on how to enter the property. If you are no longer the owner of the property identified by this mailing, please notify the County immediately. If you sell your property after December 1st ,2024, it is your responsibility to notify the new owner and to include the obligation to pay any abatement costs in your agreement of sale. Without taking this action, you will be liable for all hazard abatement charges assessed to the property.

Thank you
Please check if you feel this parcel is environmentaly sensitive SAMPLE 237
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January 9, 2025

Re: Weed Abatement Season Commenc ement - January 22, 2025 Public Hearing for Nuisance Declaration and Abatement Order

Dear Property Owner,

You are receiving this letter, because your property is currently listed on the Weed Abatement Program inspection list pursuant to Section 9.08 of the Cupertino Municipal Code. On Wednesday, January 22, 2025, t he Cupertino City Council will hold a public hearing to consider declaring properties on the list as having potential fire hazards from weeds or other combustible debris a public nuisance and authorizing the Santa Clara County Department of Agriculture to abate the nuisance or remove hazardous vegetation following the abatement deadline specified below. Property owners may raise objections to the declaration by writing to the City Council in advance of the meeting or speaking during the meeting. The Council meets at 6:45 p.m., in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA 95014 and via teleconference. Details on how to attend the meeting will appear on the City Council Agenda for that date.

About the Weed Abatement Program

The Santa Clara County Department of Agriculture and Environmental Management and the City of Cupertino are working together to prevent fire hazards posed by vegetative growth and accumulation of combustible materials.

All properties in Cupertino are subject to the requirements of the Weed Abatement Program. Property owners are required to keep their property free of fire hazards—such as weeds — throughout the year. However, the Minimum Fire Safety Standards (MFSS) are required to be met each year by April 30 and then maintained throughout the year. Please see the reverse side of this page for the complete MFSS guidelines.

Effective November 21, 2023, all parcels in the Weed Abatement Program will be subject to a county inspection fee of $105.00. If a property is non-compliant after the April 30 abatement deadline, a contractor hired by the County Department of Agriculture will perform the necessary work to bring properties into compliance with the Weed Abatement Program requirements. T he property owner will pay a fee equal to the 238
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contractor’s charges and a county administrative fee, in addition to the County inspection fee. All fees will be included in the property tax bill.

WEED ABATEMENT PROGRAM STANDARDS

The clearance requirements for the Weed Abatement program are referred to as the Minimum Fire Safety Standards (MFSS).

Minimum Fire Safety Standards (MFSS)

1. Vegetation must not exceed 6 inches in height any time after the compliance deadline

2. Maintain grasses and weeds below six (6) inches for ten feet horizontally on both sides of all roadways, including driveways and all access routes.

3. Clear flammable vegetation a minimum of thirty feet around any structure, occupied or not. Ornamental vegetation should be kept clear of dead material. Some conditions, such as slopes, may require up to 100 feet of clearance.

4. Parcels up to one acre shall be completely abated. Parcels one to five acres require 30-foot clearance around structures and perimeter property lines. Additional 30- foot cross fuel breaks may also be required.

5. Parcels larger than five acres require 30- foot clearance around structure and perimeter property lines in addition to 30-foot cross breaks as needed to separate the remaining vegetation into sections no larger than five acres.

6. Keep property clear of accumulation of combustible debris, such as trash, wood, and dead vegetation. Stacked firewood and neatly piled yard waste is not considered to be combustible debris.

7. Keep vegetation cleared from under the eaves of houses.

8. Trim tree branches to at least 10 feet from the structure and chimney.

9. Clear leaves, pine needles, and debris from roof and gutters.

If the compliance work identified for your property involves brush or weed removal, you may request the services of the approved County of Santa Clara abatement contractor. If you are interested in this service, please call the Hazardous Vegetation Service line at (408) 282-3145 to request more information and/or to schedule an inspection appointment for a cost estimate.

If you have any questions about the information on this notice, please contact the Santa Clara County Department of Agriculture, Hazardous Vegetation Management Program at (408) 918-4600.

Sincerely,

Lauren Sapudar
Deputy City Clerk
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RESOLUTION NO. 24-111

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

DECLARING WEEDS ON CERTAIN DESCRIBED PROPERTY TO BE A

POTENTIAL FIRE HAZARD OR OTHER POTENTIAL NUISANCES AND

SETTING A HEARING TO DECLARE PUBLIC NUISANCE AND FOR

OBJECTIONS TO PROPOSED REMOVAL
WHEREAS, weeds as described in Chapter 9.08 of the Cupertino Municipal Code are growing in the City of Cupertino upon certain streets, sidewalks, highways, roads and private property; and

WHEREAS, said weeds are undesirable, noxious, and dangerous and/or due to their rapid growth are or may become a fire menace; as such, said weeds constitute a potential public nuisance under state law and Chapter 9.08 of the Cupertino Municipal Code; and
WHEREAS, property owners and other persons occupying or having charge or control of any building, lot, or premises within the City are required to remove weeds in accordance with the provisions of Chapter 9.08 of the Cupertino Municipal Code;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cupertino as follows:

1. Weeds growing upon any private property or in any street or alley within the City in violation of Cupertino Municipal Code, Chapter 9.08 constitute a public nuisance;

2. The weeds found on the streets, sidewalks, highways, roads and private property, which properties are identified by common names or by reference to the tract, block, lot, code area, and parcel number on the report prepared by the County Agricultural Commissioner and attached hereto as Exhibit A, are declared as having potential fire hazards or other potential nuisances due to weeds that are noxious, dangerous, or pose health risks;

3. That the 22
nd day of January, 2025, at the hour of 6:45 p.m., or as soon thereafter as the matter can be heard, in the Council Chamber in the Community Hall, City of Cupertino and via teleconference, with details on 240
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Resolution No. 24-111

how to attend the meeting appearing on the City Council agenda for that date, are hereby set as the time and place to determine whether the condition is a public nuisance and where all property owners having any objections to the proposed removal of such weeds may be heard;

4. Th
at the Agricultural Commissioner is hereby designated and ordered to give notice of the adoption of this resolution, in the manner and form provided in Chapter 9.08 of the Cupertino Municipal Code.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3
rd day of December 2024 by the following vote:

Members of the City Council
A
YES: Mohan, Fruen, Chao, Moore
NOES: None
ABSENT: Wei
ABSTAIN: None
SIGNED:

Sheila Mohan, Mayor
City of Cupertino
Date
ATTEST:

Kirsten Squarcia, City Clerk Date
12/11/2024
12/11/2024
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2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT
CITY OF CUPERTINO Exhibit A
Situs APN CITY/STATE
24 records of 104 Santa Clara County Weed Abatement Program Page 1

1 10213 MINER PL 316-26-065 CHIANG ALEX H AND ANNE 10213 MINER PL CUPERTINO CA 95014-2201 2 21001 HAZELBROOK DR 326-28-095 JAGANATHAN, RAMESH AND 21001 HAZELBROOK DR CUPERTINO CA 95014-1628 3 10301 BEARDON DR 326-30-042 CHEN, WENHAU HORUS TRUSTEE & 20711 FARGO DR CUPERTINO CA 95014-1903 4 20847 GARDEN GATE DR 326-30-048 PADMANABAN, GOVINDARAJ A 20847 GARDEN GATE DR CUPERTINO CA 95014-1807 5 10467 GLENCOE DR 326-30-106 ZHAI, JLANJUN AND WEI , LI 11566 FALLCREEK SPRING CT CUPERTINO CA 95014-5118 6 10450 GLENCOE DR 326-30-139 WOODWARD, DOUGLAS C TRUSTEE 10450 GLENCOE DR CUPERTINO CA 95014-1816 7 22645 SAN JUAN RD 342-17-067 MULLEN, EVA JO TRUSTEE PO BOX 835 CUPERTINO CA 95015-0835 8 10611 SANTA LUCIA RD 342-17-095 HUNTS, SUSAN E ET AL 10611 SANTA LUCIA RD CUPERTINO CA 95014-3937 9 EL CERRITO RD 342-21-004 ITEM, WERNER TRUSTEE & ET AL 22670 SAN JUAN RD CUPERTINO CA 95014-3933 10 (LAND ONLY) 342-45-001 CHAMBERLAIN, JACK T TRUSTEE 655 SKYWAY UNIT 230 SAN CARLOS CA 94070 11 23025 VOSS AVE 342-50-015 SAMPATH, NANDAKUMAR AND 23025 VOSS AVE CUPERTINO CA 95014-2661 12 VOSS AVE 342-50-019 CHAMBERLAIN, JACK T TRUSTEE 655 SKYWAY 230 SAN CARLOS CA 94070 13 22540 STEVENS BL 342-66-001 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 94108 14 22536 STEVENS BL 342-66-002 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 94108 15 22532 STEVENS BL 342-66-003 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 94108 16 22528 STEVENS BL 342-66-004 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 94108 17 22524 STEVENS BL 342-66-005 ALAN ENTERPRISE LLC 1177 CALIFORNIA ST UNIT SAN FRANCISCO CA 94108 18 21542 REGNART RD 356-23-040 LI, XUESONG AND TU , YITSEN 21542 REGNART RD CUPERTINO CA 95014-4819 19 22028 LINDY LN 356-27-007 THOMAS, TONY G AND MATHEW , 22028 LINDY LN CUPERTINO CA 95014-4811 20 22090 LINDY LN 356-27-020 HANGGI, EVELYN B TRUSTEE 61145 WARD RD BEND OR 97702 21 22032 LINDY LN 356-27-025 DE, KALPAJIT AND MAJUMDER , 22032 LINDY LN CUPERTINO CA 95014-4811 22 22400 JANICE AV 357-01-051 HSU HUI-CHI AND LAI HSIU-CHEN ET 22400 JANICE AVE CUPERTINO CA 95014 23 10164 S FOOTHILL BLV 357-01-091 MCKERNAN, DANIEL S AND 10164 S FOOTHILL BLVD CUPERTINO CA 95014-2602 24 10209 CARMEN RD 357-02-001 HSU, TRACY TRUSTEE 22330 SANTA PAULA AVE CUPERTINO CA 95014-2707 242
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2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT
CITY OF CUPERTINO Exhibit A
Situs APN CITY/STATE
24 records of 104 Santa Clara County Weed Abatement Program Page 2

25 10290 MIRA VISTA RD 357-02-024 YEN JOSEPH JENKUN AND LI 10290 MIRA VISTA RD CUPERTINO CA 95014-2705 26 22284 PALM AVE 357-04-032 WATANABE, RYOJI AND LI , LILY C 22284 PALM AVE CUPERTINO CA 95014-2709 27 10234 SCENIC BLV 357-08-052 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 95070 28 10234 SCENIC BLV 357-08-053 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 95070 29 10234 SCENIC BLV 357-08-054 XIE, WEI ET AL 18255 CLEMSON AVE SARATOGA CA 95070 30 20950 STEVENS BL 359-07-006 BARTELS PROPERTIES ET AL 865 COTTON ST MENLO PARK CA 94025-5610 31 10476 S STELLING RD 359-13-136 WU, YUN JUNG AND CHIN-YUN 20985 GARDEN GATE DR CUPERTINO CA 95014-1809 32 10468 S STELLING RD 359-13-137 WU, YUN JUNG AND CHIN-YUN 20985 GARDEN GATE DR CUPERTINO CA 95014-1809 33 7540 MCCLELLAN RD 359-19-043 TIWARI, ANOOP KUMAR TRUSTEE & 7540 MCCLELLAN RD CUPERTINO CA 95014-2943 34 20860 MCCLELLAN RD 359-20-030 ALPHAMCCLELLAN LLC 97 BOSTON AVE SAN JOSE CA 95128-1911 35 CRANBERRY DR 362-02-048 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 36 CRANBERRY DR 362-04-058 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 37 RAINBOW DR 362-09-026 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 38 7898 FIESTA LN 362-15-012 KRIMSON COAST HOLDINGS LLC 1509 LAURELWOOD SAN JOSE CA 95138-0000 39 362-16-037 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 40 362-19-033 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 41 362-31-030 ALMASI, AZITA TRUSTEE & ET AL 965 LAUREL GLEN DR PALO ALTO CA 94304-1323 42 S STELLING RD 366-09-028 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 43 STAUFFER LN 366-09-053 UNION PACIFIC CORP 10031 FOOTHILLS BLVD ROSEVILLE CA 95747 44 1258 S STELLING RD 366-11-109 VASAVAKUL, THAVEESINN AND 1258 S STELLING RD CUPERTINO CA 95014-5257 45 21670 RAINBOW CT 366-38-005 CHELLADURAI, JAYAKUMAR AND 21670 RAINBOW CT CUPERTINO CA 95014-4829 46 22365 REGNART RD 366-40-004 KOLLIPARA, RAVINDRANATH AND 22365 REGNART RD CUPERTINO CA 95014-4824 47 22033 REGNART RD 366-46-005 BIGLER, ROBERT A AND PUNITA P 11230 BUBB RD CUPERTINO CA 95014-4979 48 22045 REGNART RD 366-46-006 BIGLER, ROBERT A AND PUNITA P 11230 BUBB RD CUPERTINO CA 95014-4979 243
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2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT
CITY OF CUPERTINO Exhibit A
Situs APN CITY/STATE
72 records of 104 Santa Clara County Weed Abatement Program Page 3

49 19990 S HALL CT 369-04-017 LAMBIE, RICHARD H TRUSTEE 367 S BAYWOOD AVE SAN JOSE CA 95128 50 6611 JOHN DR 369-24-024 HU, PING AND WEI 6611 JOHN DR CUPERTINO CA 95014-4562 51 898 BRENT DR 369-24-025 KUOK, CHUN FREDERICK 898 BRENT DR CUPERTINO CA 95014-4553 52 885 BETLIN AVE 369-27-028 LEE, TSUNG-EN TRUSTEE & ET AL 701 SENECA ST PALO ALTO CA 94301 53 10539 S BLANEY AVE 369-33-001 CHANG, MINGO M AND YOUNG , 10539 S BLANEY AVE CUPERTINO CA 95014-4542 54 10710 10710 S DE 369-37-028 APRICOT VILLAGE LLC 991 W HEDDING ST SAN JOSE CA 95126-1257 55 19361 PHIL LN 375-05-029 LI, YIMIN AND HUANG , YUANYUAN 19361 PHIL LN CUPERTINO CA 95014-3429 56 10067 S TANTAU AVE 375-07-007 WU, HUNGJEN HENRY 10067 S TANTAU AVE CUPERTINO CA 95014-3541 57 19160 COZETTE LN 375-07-022 HSU, TRACY TRUSTEE 22330 SANTA PAULA AVE CUPERTINO CA 95014-2707 58 10080 S TANTAU AVE 375-07-042 MAHAJAN, HAMENT AND MANJU 10080 S TANTAU AVE CUPERTINO CA 95014-3542 59 10177 JUDY AVE 375-07-056 YANG, YI-NING 10177 JUDY AVE CUPERTINO CA 95014-3522 60 19148 LOREE AVE 375-08-002 LO, SHIHCHE AND WANG , PEICHEN 19148 LOREE AVE CUPERTINO CA 95014-3539 61 10399 S TANTAU AVE 375-08-026 GUY, JOY M TRUSTEE 1174 CANYONWOOD CT APT WALNUT CREEK CA 94595-3629 62 10024 BRET AVE 375-11-047 10024 BRET LLC 1028 POLK AVE SUNNYVALE CA 94086-7440 63 10200 STERN AV 375-12-002 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-2032 64 18904 ARATA WA 375-13-003 WU, BENJAMIN HONG AND 20988 FAIRWOODS CT CUPERTINO CA 95014-4200 65 10365 MORETTI DR 375-14-011 LOK, JAMES S AND JANE F TRUSTEE 3926 KINGRIDGE DR SAN MATEO CA 94403 66 10360 MORETTI DR 375-15-005 BHARDWAJ, AMIT AND MANGAL , 10360 MORETTI DR CUPERTINO CA 95014-3639 67 10464 MORETTI DR 375-16-042 PENTA-LOURDUSAMY, LEEMA J 375 MINUTE ARMS RD UNION NJ 07083-9125 68 18731 BARNHART AVE 375-17-048 XIE, DEPING AND SUN , HUAMIN 18731 BARNHART AVE CUPERTINO CA 95014-3803 69 18755 BARNHART AVE 375-17-051 JOHNSON, ALLEN R 1220 TASMAN DR SPC 513 SUNNYVALE CA 94089 70 10361 JOHNSON AV 375-18-039 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-2032 71 10542 STERLING BL 375-23-032 HSU ALLEN K AND CINDY S TRUSTEE 10229 SCENIC BLVD CUPERTINO CA 95014-2724 72 10460 STERLING BLV 375-23-041 ZHANG, AILI 10460 STERLING BLVD CUPERTINO CA 95014-3832 244
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2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT
CITY OF CUPERTINO Exhibit A
Situs APN CITY/STATE
72 records of 104 Santa Clara County Weed Abatement Program Page 4

73 10308 STERLING BLV 375-24-017 HAO, STEVE MIN AND SUN , QING 6962 BOLLINGER RD SAN JOSE CA 95129-2847 74 18621 RUNO CT 375-25-023 WANG, HENG-YUAN AND LEE , 18621 RUNO CT CUPERTINO CA 95014-3865 75 18730 BARNHART AVE 375-27-001 VASILIEV, OLGA 18730 BARNHART AVE CUPERTINO CA 95014-3804 76 18781 TUGGLE AVE 375-27-025 CAMPBELL, MICHAEL D P O BOX 5345 SAN JOSE CA 95150-5345 77 18760 BARNHART AV 375-27-041 HALL, MARTHA S 18760 BARNHART AVE CUPERTINO CA 95014-3804 78 10589 GASCOIGNE DR 375-28-011 ZHAI, JIANJUN 11566 FALLCREEK SPRING CT CUPERTINO C CA 95014-5118 79 10624 JOHNSON AVE 375-28-026 ANANTH, SHARATH AND BHAT , 10624 JOHNSON AVE CUPERTINO CA 95014-3817 80 10692 GASCOIGNE DR 375-29-020 YU, DONALD AND JEWELEEH 10692 GASCOIGNE DR CUPERTINO CA 95014-3846 81 10750 MINETTE DR 37 5-31-038 WU, JENNIFER AND LIU , JAMES 10136 ENGLISH OAK WAY CUPERTINO CA 95014-5609 82 10740 MINETTE DR 375-31-039 CHEN, HUNG JUNG AND LI , MEI YI 10740 MINETTE DR CUPERTINO CA 95014-3615 83 10728 CARVER DR 375-32-010 MYOUNG, SOUNG HO AND LEE , EUN 10728 CARVER DR CUPERTINO CA 95014-3609 84 10630 CARVER DR 375-32-020 MC GRATH PATRICK W 1184 VALELAKE CT SUNNYVALE CA 94089-2032 85 10616 CARVER DR 375-32-021 YETTAW, JACKIE A AND JERRI L 10616 CARVER DR CUPERTINO CA 95014-3607 86 18870 TUGGLE AVE 375-32-024 DELA CRUZ, SHERWIN PETER L 18870 TUGGLE AVE CUPERTINO CA 95014-3626 87 18880 PENDERGAST AVE 37 5-33-044 HONG, GEORGE AND TSE , CINDY 18880 PENDERGAST AVE CUPERTINO C A 95014-3621 88 10657 MORENGO DR 375-34-013 ORTIZ, ROSA F ET AL 10657 MORENGO DR CUPERTINO CA 95014-3513 89 10670 MORENGO DR 375-34-058 CHANG, SSU-CHIA TRUSTEE & ET AL 10670 MORENGO DR CUPERTINO CA 95014-3514 90 18830 HUNTER WA 375-35-001 THOMPSON, LARRY L AND SHIRLEY 40133 CANYON HEIGHTS DR FREMONT CA 94539-3008 91 19050 MEIGGS LN 375-35-053 KIM, MINKYU AND HEEJUNG 19050 MEIGGS LN CUPERTINO CA 95014-3511 92 19040 MEIGGS LN 375-35-054 ZHOU, JINING AND GAO , LIKE 19040 MEIGGS LN CUPERTINO CA 95014-3511 93 10650 JOHANSEN DR 375-36-008 JUDOPRASETIJO, AGOES H AND 13953 SHADOW OAKS WAY SARATOGA CA 95070-5541 94 10627 CULBERTSON DR 375-36-027 MC GRATH PATRICK W 1184 VAL ELAKE CT SUNNYVALE CA 94089-2032 95 19141 MEIGGS LN 375-37-001 XU, HU AND WU , LINA 1301 LASSEN AVE MILPITAS CA 95035-6406 96 10720 S TANTAU AVE 375-37-002 QIN, ZUDIAN AND SUN , HAIXIA 10720 S TANTAU AVE CUPERTINO CA 95014-0000 245
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2025 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT
CITY OF CUPERTINO Exhibit A
Situs APN CITY/STATE
104 records of 104 Santa Clara County Weed Abatement Program Page 5

97 10524 S TANTAU AVE 375-37-020 LIU, XIONG AND GUO , YAQIONG 10524 S TANTAU AVE CUPERTINO CA 95014-0000 98 10593 JOHANSEN DR 375-37-053 BURTZLAFF, JAMES L PO BOX 464 CUPERTINO CA 95015-0464 99 10605 JOHANSEN DR 375-37-055 YUEN, ALAN K AND CHEUNG , 22277 CRESCENT RD CUPERTINO CA 95014-0000 100 10611 JOHANSEN DR 375-37-056 SHINOHARA, YOSHIKAZU AND 10611 JOHANSEN DR CUPERTINO CA 95014-3508 101 891 S TANTAU AVE 375-38-044 HUANG, ZERY-KUEN AND YU-MEI 891 S TANTAU AVE CUPERTINO CA 95014-4648 102 947 S TANTAU AVE 375-38-051 LIANG, SIDNEY 947 S TANTAU AVE CUPERTINO CA 95014-4601 103 604 MILLER AVE 375-42-016 JAN, SEAWAY AND HUNG , CHIA YING604 MILLER AVE CUPERTINO CA 95014-4640 104 605 PHIL CT 375-42-017 KEDILAYA, SHASHI AND 605 PHIL CT CUPERTINO CA 95014-4654

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CITY OF CUPERTINO
Agenda Item
24-13439 Agenda Date: 1/22/2025
Agenda #: 11.

Subject: Future agenda items requested by City Councilmembers (“TBD List”).

1. Review the TBD list and adopt the staff recommendations for items 5-11

2. Provide direction for items 1-4 and 12-15.

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1 CITY COUNCIL STAFF REPORT
Meeting: January 22, 2025

Subject
Future agenda items requested by City Councilmembers (“TBD List”).

Recommended Action

1. Review the TBD list and adopt the staff recommendations for items 5-11

2. Provide direction for items 1-4 and 12-16.

Reasons for Recommendation
As required per the Council’s adopted Procedures Manual, the City Manager provides a quarterly report to Council regarding the status of future agenda items. These are items that at least two Councilmembers have requested to be added to a future City Council agenda.

Background
On September 17, 2024, staff presented a list of 14 TBD items for Council consideration.

Council voted on the next steps for each of the 14 items (described in Attachment A) and added one item to the future list. Since September 17, Council has added nine additional items to the TBD List for consideration. This list is included as Attachment B with staff recommendations for items 5-11. Staff is seeking Council direction for items 1-4 and 12-

16. A majority vote of the City Council can either agendize an item for discussion at a future date or remove an item from the list, as outlined in the Council Procedures Manual.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
Not applicable.

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2 City Work Program Item/Description
No/N/A

Council Goal
N/A
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Interim Assistant City Manager Christopher D. Jensen, City Attorney
Approved for Submission by: Pamela Wu, City Manager
Attachments:

A – TBD List from September 2024 with Adopted Motion
B – TBD List as of January 2025

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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
1 Review the City’s financial
policy and best practices
Requestor:

Moore
Seconder:

Chao
Retained from
June per
Council
direction
At 3/19/24
and 5/14/24
Council
meetings
Recommend removing this item.

Staff provided an informational
memorandum on August 29, which
referenced a supplemental memo
(Attachment B) from Chandler Asset
Management where consultant
recommended no changes to the City’s
investment policy are recommended at this
time.

A review of the City’s Financial policies and
best practices will be presented to the
Council in Fall as part of Moss Adams
Audit Validation Process.

Council
consolidated this
item with #13 and
will be considered
for the City Work
Program
2 Study session on banning
artificial turf given the
environmental concerns
Requestor:

Moore
Seconder:

Chao
Retained from
June per
Council
direction
At 3/19/24
Council
meeting
Recommend removing this item.

Staff provided an informational
memorandum to Council on artificial turf
on August 29. Recent developments from
the City of Sunnyvale and Santa Clara
County found that more studies are needed
before a decision can be made on this topic.

Staff will continue to monitor and provide
updates as necessary.

Council approved
to remove this item
from the TBD List
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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
3 A future agenda item to
consider a community meeting
requirement for any project
requiring a general plan
amendment, so when it comes
to the Planning Commission or
City Council, there is
community input on the
amendment.

Requestor:

Chao
Seconder:

Wei
At 7/2/24
Council
meeting
Recommend removing this item.

Staff recommends Council proposes this
item as a future City Work Program item.

Council approved
to remove this item
from the TBD list
and will be
considered for the
City Work Program
4 Report to Council a cost
comparison of leasing vs.
buying office property in
Cupertino for a lease length of
time of 2 years (in the event that
plans for remodel and retrofit
are drawn up and executed,
staff leases an unremodeled
building for 2 years and returns)
or 7 years (in the event that a
purchased office building
requires $5M in remodel costs
which takes one year to
complete, and City Hall
relocates to it for 6 years, sells
the building in a flat office
market and returns). Both of
these scenarios would assume
City Hall is remodeled at $27M.

Requestor:

Moore
Seconder:

Chao
6/28/24
added by
email

A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.

This item has not
yet been agendized
and is still on the
TBD list.
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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
5 Draft a policy regarding
disclosure to the public of
remodeling costs of buildings
the Council is considering
purchase of in open session.

This policy would ensure that
the public will not be surprised
to find a negotiated
arrangement to provide a
Council-designated property
negotiator more than the
delegation of authority to
negotiate the cost of the
property (meaning Council shall
not negotiate remodeling costs
or process of determining
remodeling amounts in closed
session).

Requestor:

Moore
Seconder:

Chao
6/28/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.

This item has not
yet been agendized
and is still on the
TBD list.
6 Action Item/Study Session with
information/proposal on the
need for an interim city hall for
6-7 years, rather than one year
during the
renovation/construction of the
current city hall and any update
on the private-public
partnership that led to such
proposal.

Requestor:

Chao
Seconder:

Moore
7/1/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.

This item has not
yet been agendized
and is still on the
TBD list.
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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
7 Discuss and give direction on
the "wisdom of purchase"
versus leasing of any property
as an interim city hall, based on
prior council motions for city
hall renovation/rebuild, to
include the duration of the use
of the interim city hall, an
estimate of leasing/purchasing
prices and estimated
remodeling/earthquake retrofit
costs in general terms as
permitted in an open session,
before any offer is made on any
property.

The agenda item on June 18
Council meeting to authorize
the city managers as a
negotiator, only listed the
property address, but not the
"wisdom of the purchase".

Requestor:

Chao
Seconder:

Moore
7/9/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.

This item has not
yet been agendized
and is still on the
TBD list.
8 Consider updating the City
policy on homeless
encampments in
light of the U.S. Supreme Court
ruling: Grants Pass v. Johnson.

Requestor:

Wei
Seconder:

Moore
At 7/16/24
Council
meeting
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.

This item was
discussed in
October 2024
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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
9 Consider a policy to provide
access to documents made
available for closed sessions
ahead of time with proper
security measures. Accordingly,
Councilmembers can read the
materials before and after a
closed session.

Requestor:

Chao
Seconder:

Moore
At 7/16/24
Council
meeting
Recommend removing this item.

No further action recommended. The City
Attorney and/or City Manager have
discretion to distribute confidential
information in a manner deemed to be
appropriate, given the sensitivity of the
information and the nature of the agenda
item.

Council voted to
keep this item on
the TBD List.
10 Consider the City Clerk being
appointed by and reporting to
the City Council.

Requestor:

Moore
Seconder:

Chao
At 7/16/24
Council
meeting
Recommend removing this item.

Research shows that 85% of City Clerk’s in
municipalities in San Mateo and Santa Clara
Counties are appointed by the City
Manager.

Council approved
to remove this item
from the TBD list
11 Consider the Farmers Market on
Sundays as a community
amenity for Cupertino on either
Torre Avenue or other locations
in the City.

Requestor:

Chao
Seconder:

Moore
At 7/16/24
Council
meeting
Recommend removing this item.

Staff provided an informational memo on
June 27 outlining the cost and other impacts
this would have on the City.

Council approved
to remove this item
from the TBD list
12 An agenda item at a Council
Meeting with a presentation and
ability to ask questions to the
Historical Society about how
they are utilizing the $40k
funding and about what
programs they are providing.

Requestor:

Chao
Seconder:

Moore
At 9/4/24
Council
meeting
Recommend removing this item.

Council has delegated this authority to the
Parks and Recreation Commission. The
Council approved contract states that the
Cupertino Historical Society must:

Council approved
to remove this item
from the TBD list
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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion

1. Submit annual grant funding report as
stated in Section 7 - Grant Report.

2. Present an annual report of fundraising
activities, current work plan
achievements, and future work plan
items and projects to the Parks and
Recreation Commission.
13 An item to discuss the
investment policy and quarterly
treasurers report where we also
invite the entire audit
committee to attend.

Requestor:

Chao
Seconder:

Moore
At 9/4/24
Council
meeting
Recommend removing this item.

The investment policies are already
regularly agendized for both Audit
Committee and City Council in the fall for
OPEB/Pension and in the spring for all other
City investments. In addition, an Audit
Committee member is required to be
present for any Audit related items on the
City Council agenda. This provides City
Council the opportunity to ask questions of
the audit committee representative as this
meeting.

Council
consolidated this
item with #1 and
will be considered
for the City Work
Program
14 Consider increasing radius
notifications from 300 feet to 500
feet and adding notifications to
affected neighborhoods for
general plan amendments and
rezoning ordinances
Requestor:

Chao
Seconder:

Moore
At 9/4/24
Council
meeting
Recommend removing this item.

Recommend adding this as a future City
Work Program item. This item has been
considered and was removed by Council at
the November 7, 2023, meeting with a 3-2
vote. At that meeting the staff
recommendation was to remove this item
due to budget constraints and staff
limitations.

Council approved
to remove this item
from the TBD list
and will be
considered for the
City Work Program
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Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
15 Consider allowing limited use
of sound amplification devices
in parks, such as it does not
reach 50 feet away
(Maybe not allowed in nature
preserve to not disturb wildlife)
Requestor:

Chao
Seconder:

Moore
Added at
9/17
Council
Meeting
N/A

Council approved
adding this item to
the next TBD List

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Attachment B – January 2025 To Be Determined (TBD) List # Requested Item Requestor/
Seconder
Date
Requested Recommendation
1 Report to Council a cost comparison of leasing vs. buying office property in Cupertino for a lease length of time of 2 years (in the event that plans for remodel and retrofit are drawn up and executed, staff leases an unremodeled building for 2 years and returns) or 7 years (in the event that a purchased office building requires $5M in remodel costs which takes one year to complete, and City Hall relocates to it for 6 years, sells the building in a flat office market and returns). Both of these scenarios would assume City Hall is remodeled at $27M.

Requestor:

Moore
Seconder:

Chao
6/28/24
added by
email
This item was postponed in
October. Council can either:

1. Agendize this discussion

2. Remove from TBD list
2 Draft a policy regarding disclosure to the public of remodeling costs of buildings the Council is considering purchase of in open session. This policy would ensure that the public will not be surprised to find a negotiated arrangement to provide a Council-designated property negotiator more than the delegation of authority to negotiate the cost of the property (meaning Council shall not negotiate remodeling costs or process of determining remodeling amounts in closed session).

Requestor:

Moore
Seconder:

Chao
6/28/24
added by
email
This item was postponed in
October. Council can either:

1. Agendize this discussion

2. Remove from TBD list
3 Action Item/Study Session with information/proposal on the need for an interim city hall for 6-7 years, rather than one year during the renovation/construction of the current city hall and any update on the private-public partnership that led to such proposal.

Requestor:

Chao
Seconder:

Moore
7/1/24
added by
email
This item was postponed in
October. Council can either:

1. Agendize this discussion

2. Remove from TBD list
4 Discuss and give direction on the "wisdom of purchase" versus leasing of any property as an interim city hall, based on prior council motions for city hall renovation/rebuild, to include the duration of the use of the interim city hall, an estimate of leasing/purchasing prices and estimated remodeling/earthquake retrofit costs in general terms as permitted in an open session before any offer is made on any property. The agenda item on June 18 Council meeting to authorize the city managers as a negotiator, only listed the property address, but not the "wisdom of the purchase".

Requestor:

Chao
Seconder:

Moore
7/9/24
added by
email
This item was postponed in
October. Council can either:

1. Agendize this discussion

2. Remove from TBD list
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Attachment B – January 2025 To Be Determined (TBD) List # Requested Item Requestor/
Seconder
Date
Requested Recommendation
5 Consider a policy to provide access to documents made available for closed sessions ahead of time with proper security measures.

Accordingly, Councilmembers can read the materials before and after a closed session.

Requestor:

Chao
Seconder:

Moore
At 7/16/24
Council
meeting
Staff recommends removing
this item. Materials are
confidential and should be
based on the sensitivity of
the information and the
nature of the agenda item.
6 Consider regulations on sound amplification devices in parks Requestor:

Moore
Seconder:

Chao
At 9/17/24
Council
meeting
Staff recommends removing
this item. Sound
amplification is currently
allowed in parks with a valid
City permit as specified in
CMC 13.04.120 Use of Park
Property Section I.
7 Review the City Work Program Process Requestor:

Chao
Seconder:

Moore
At 12/3/24
Council
meeting
Staff recommends removing
this item. This discussion
was held at 12/17/24 City
Council meeting.
8 Review the Cupertino City Council Procedures Manual Requestor:

Chao
Seconder:

Moore
At 12/3/24
Council
meeting
Council can either:

1. Agendize this discussion

2. Remove from TBD list
9 Review the current list of future agenda items requested by Councilmembers (“TBD List”)
Requestor:

Chao
Seconder:

Moore
At 12/3/24
Council
meeting
Staff recommends removing
this item. This item is
agendized for the 1/22/25
City Council meeting.
10 Consider changing regular City Council meetings to Wednesdays Unanimous At 12/17/24 Council
meeting
Staff recommends removing
this item and keeping the
current Council schedule
adopted on 12/17/24. This
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Attachment B – January 2025 To Be Determined (TBD) List # Requested Item Requestor/
Seconder
Date
Requested Recommendation
will reduce complications
and scheduling conflicts
with a variety of other
organizations and City
Commissions.
11 Review the architectural standards for 5G towers Requestor:

Wang
Seconder:

Chao
At 12/17/24
Council
Meeting
Staff recommends removing
this item. The 5G ordinance
is being considered as part of
the FY 25-27 City Work
Program discussion.
12 Reactivate the Legislative Review Committee Requestor:

Chao

At 12/17/24
Council
meeting
Council can either:

1. Agendize this discussion

2. Remove from TBD list

3. Consider this as part of
the FY 25-27 City Work
Program discussion.
13 Reactivate the Economic Development Committee Requestor:

Chao
At 12/17/24
Council
Meeting
Council can either:

1. Agendize this discussion

2. Remove from TBD list

3. Consider this as part of
the FY 25-27 City Work
Program discussion.
14 Restore the previous responsibilities of the Audit Committee Requestor:

Chao
At 12/17/24
Council
Meeting
Council can either:

1. Agendize this discussion

2. Remove from TBD list

3. Consider this as part of
the FY 25-27 City Work
Program discussion.
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Attachment B – January 2025 To Be Determined (TBD) List # Requested Item Requestor/
Seconder
Date
Requested Recommendation
15 For transportation projects and added lane reductions to fall under the jurisdiction of the Planning Commission
Requestor:

Wang
Seconder:

Chao
At 12/17/24
Council
Meeting
Council can either:

1. Agendize this discussion

2. Remove from TBD list

3. Consider this as part of
the FY 25-27 City Work
Program discussion.
16 Guidelines and Procedures regarding Proclamations and Certificates Chao 1/15/25 added by
email
Council can either:

1. Agendize this discussion

2. Remove from TBD list

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CITY OF CUPERTINO
Agenda Item
25-13624 Agenda Date: 1/22/2025
Agenda #: 12.

Subject: FY 2025-27 City Work Program Study Session

1. Review Councilmembers’ Initial Top 10 projects for the FY 25-27 City Work Program

2. Select date for upcoming Goal Setting Workshop.

3. Receive an overview of the prioritization process for the Goal Setting Workshop that will be presented at this study session.

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CITY COUNCIL STAFF REPORT
Meeting: January 22, 2025

Subject
FY 2025-27 City Work Program Study Session

Recommended Actions

1. Review each Councilmember’s 10 projects for the FY 25-27 City Work Program . Total of 48 projects listed in Attachment C.

2. Receive a verbal overview of the prioritization process to finalize the City Work Program for the Goal Setting Workshop.

3. Confirm meeting date for upcoming Priority and Goal Setting Workshop.

Reasons for Recommendation
This study session was requested by Council on December 17 for Council to review each Councilmember’s initial top projects, receive input from the community, and agree on the process as well as identify the date for the upcoming prioritization Workshop.

Background
The Council maintains a City Work Program (CWP) as a two -year effort, which it revisits on an annual basis to adjust and redirect efforts. The informational memorandum published on November 14, 2024 (Attachment A) outlined the approach for the upcoming Council Goal Setting and Prioritization Workshop (Workshop). At the December 17, 2024, City Council meeting, Council voted to schedule a study session on January 22. Each Councilmember was asked to identify their Top 10 priorities in preparation for the Workshop.

Looking Back at FY 2023-2025 CWP Process
In March 2023, the City Council participated in a workshop to reaffirm City Council Goals and to set new priorities for the next two fiscal years. At that meeting, Council selected and ranked top priority items to form the current City Work Program (CWP). This was a collaborative effort among Councilmembers and staff, which resulted in a clearly defined CWP that was feasible during a time of fiscal uncertainty. This was a two-year process.

There are several lessons from the FY 2023 -2025 CWP Process to kee p in mind as Council considers adoption of the next CWP. First, Council and staff agreed on the process and focused on top priorities while acknowledging the organization’s limited capacity. Second, 262
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2 although Council retained the ability to add future agend a items outside the CWP process, the quarterly review of “TBD list” items allowed Council to decide whether those items should be accomplished with existing resources or whether they involved a level of effort that warranted inclusion in a future CWP. This discipline afforded clarity and allowed staff to stay on track and focus on set priorities.

In addition, the staff report template now incorporates a section to clearly indicate whether the agenda item corresponds to the current CWP and Council adopted goals to promote more awareness on Council’s top priorities.

Potential Items for FY 2025-2027 CWP
On December 20, 2024, an informational memorandum was distributed with instructions and a list of potential items for the FY 25-27 CWP (Attachment B) to Council. The list included the following:

 TBD – these are items that council has previously approved as potential CWP items  Staff Proposed – these are new items proposed by staff that Council may consider for the upcoming CWP.
 Ongoing Current CWP Items – these are projects from the current CWP1 that are expected to continue into the next fiscal year.

On January 10, Councilmembers submitted their initial top projects to staff . Councilmembers were able to select items from the TBD or Staff Proposed lists above or projects that are currently on the 23-25 City Work Program.

Following receipt of each councilmember’s projects, staff prepared the preliminary budget and staffing estimates as shown in Attachment C. These estimates are also provided for other potential items for the FY 25-27 CWP (Attachment D), which were included with the December 20, 2024, informational memorandum.

The preliminary estimates will allow Council to consider the resources needed for each item when evaluating priority projects and will be further refined ahead of the CWP adoption. Normal daily operations encompass approximately 90 percent of city staff time, with variations from department to department depending on many influencing factors. The need to deliver on daily services leaves a finite capacity for additional projects. Staff recommends taking into account these capacity limits when considering the addition of CWP items.

These estimates were created using the following parameters:

1 https://www.cupertino.gov/Your-City/City-Council/City-Work-Program Staffing Estimates Budget Estimates
- Small 1-300 hrs $ - Small Under $60k
- Medium 301-1000 hrs $$ - Medium $61k-$500k
- Large 1001+ hrs $$$ - Large $500k+
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3 For reference, below are past examples of projects that were considered small, medium and large:

 Small – Automated License Plate Readers, Budget Audit, Cybersecurity Public Education.  Medium – Vision Zero, Senior Services and Youth Engagement.  Large – Housing Element Update, Preserve Existing and Develop New BMR/ELI Units.

Community Survey
In 2024, the City commissioned Godbe Research Associates, an independent research firm, to conduct a survey for Cupertino residents to share feedback on the quality of life in Cupertino.

The survey results will be published as an informational memorandum and included as a supplemental report prior to this study session. Council will also have an opportunity to review, and as necessary, adjust the City Council Goals at the workshop.

Next Steps
The next step in the process is the Council Goal Setting and Prioritization Workshop (tentatively scheduled for March 1), which will provide a crucial opportunity for the Council to collaborate, establish or reaffirm goals, and outline the strategic direction for the next two years. Based on the

Following deliberations on this item , each Councilmember may refine their top 10 projects. In that case, Councilmembers should send their revised list of top 10 projects to staff no later than two weeks ahead of the Workshop. Staff will consolidate these lists into one list and further refine the preliminary estimates and present it to Council at the Workshop for consideration and eventual adoption.

Council will receive an overview of the prioritization process during the presentation portion of this study session. More details and any needed materials will be provided to Council ahead of the Workshop.

Sustainability Impact
There is no sustainability impact associated with this update.

Fiscal Impact
Fiscal impact of each of the proposed city work program items has yet to be finalized. However, preliminary estimates have been included in Attachment C.

There are no fiscal impacts associated with this study session report and update.

California Environmental Quality Act
Not applicable.

City Work Program Item/Description
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4 No/NA

Council Goal
None

Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Interim Assistant City Manager Approved for submission by: Pamela Wu, City Manager
Attachments:

A – November 14, 2024 Informational Memorandum
B – December 20, 2024 Informational Memorandum
C – Council Top 10 Projects with Preliminary Budget and Staffing Estimates D – List of Potential Items for FY 25-27 CWP with Preliminary Budget and Staffing Estimates

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CITY OF

CUPERTINO

CITY MANAGER'S OFFICE

CITY HALL
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366
CUPERTINO.ORG

CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: November 14, 2024
To: Cupertino City Council
From: Tina Kapoor, Interim Assistant City Manager
Re: Council Goal Setting and FY 2025-27 City Work Program Prioritization Workshop Purpose
This memo provides an overview of the approach for the upcoming Council Goal Setting and FY25-27 City Work Program (CWP) Prioritization Workshop.

The Council maintains the CWP as a two-year effort, revisiting annually to adjust and redirect efforts. The bi-annual Council Goal-Setting Workshop is driven by the collective values and priorities of the current City Council and leads to the development and eventual adoption of a new CWP which:
• Guides the major efforts of the City.
• Informs the formulation of the annual budget for the upcoming fiscal year. • Ensures that efforts are aligned with the goals set by the City Council, and thus, the community.
• Promotes transparency and accountability by focusing resources on strategies that best serve the community's needs and aspirations.

Background
In March 2023, the City Council participated in a workshop to reaffirm established City Council Goals presented below and to set new priorities for the next two fiscal years. At that session, the Council successfully selected and ranked top priority items to form the current CWP. In April 2024, as a mid-point check-in, the Council revisited and made minor modifications that can be viewed at cupertino.org/cityworkprogram.

The current CWP includes 20 items. Detailed updates on the current CWP were included in an informational memorandum published on October 24. Items that require significant staff effort can sometimes take more than one year to complete are marked as "ongoing" and may be included in the next CWP.

The next Council Goal Setting and Prioritization Workshop will occur in early 2025. This will provide a crucial opportunity for the Council to collaborate, establish or reaffirm goals, and outline

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the strategic direction for the next two years. Council will also have a chance to review, and as necessary, adjust the City Council Goals as shown below.

City Council Goals
In February 2020, the City Council adopted five Goals to provide a framework for City priorities and to guide the development of the CWP. The current Council Goals are included as Attachment A and are also illustrated below.

PUBLIC ENGAGEMENT & TRANSPARENCY
�

TRANSPORTATION

HOUSING

QUALITY OF LIFE

SUSTAINABILITY & FISCAL STRATEGY
These five City Council Goals help to focus the CWP items and ensure that efforts remain aligned with expressed priorities. While these are intended as multi-year goals, Council will review them at the upcoming workshop and may adopt the same goals or revise them as needed.

Staff is also conducting a community survey to gather feedback and will share the results of the survey with the Council prior to the 2025 workshop so that the Council has insights as to what is important to the residents.

ATTACHMENT A
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Workshop Approach
To ensure a thorough and thoughtful prioritization and adoption process, staff has designed a comprehensive approach, an overview of which is illustrated below. This approach aims to engage staff and Council earlier than in previous years. Prior to the workshop, staff will gather Council feedback on priority items, outline the structure for the workshop and provide a draft list of CWP items for consideration.

December
2024
January
2025
February
2025
--------
March-June
2025
'
City Work Program Updates
• FY 23-24 close-out via info memo (July 26)
• FY 24-25 CWP Dashboard updated (August 30)
• FY 24-25 Ql update via info memo (October 24)
Council and Community Engagement
• Draft list of items provided to Council for FY 25-27 CWP • Each Councilmember will submit their Top 5 projects (either identifying items from the draft list or proposing new ones) • Staff will launch the Community Satisfaction Survey
Council Goal Setting and CWP Workshop Prep
• Staff will review Council Top 5 projects and prepare a draft two­ year CWP for FY 25-27
• Staff will publish staff report and materials ahead of the workshop • Staff will conduct Council
prep sessions ahead of the workshop
To The Workshop!
• Council will review Goals (Attachment A)
• Reflect on the past two-year process
• Celebrate accomplishments/completed projects
• Council will prioritize the new list of items
City Work Program and Budget Adoption
• Staff will provide estimated budget and timelines for each prioritized project and bring forward for Council adoption • Final budget for each item will be added to the annual budget for final adoption in June

ATTACHMENT A
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Sustainability Impact
No sustainability impact.

Fiscal Impact
While there is no fiscal impact with this memorandum, staff will bring forward estimated resources and associated funding for items that are selected as the next two-year CWP. These costs will be added to the upcoming budget during the budget adoption process. This priority-based approach aligns funding to programs and services with Council priorities, allows the budget to meet the needs of the community, and focuses on outcomes.

California Environmental Quality Act
Not applicable.

Prepared by: Tina Kapoor, Interim Assistant City Manager Reviewed by: Christopher Jensen, City Attorney
Approved by: Pamela Wu, City Manager
Attachments:

A - City Council Goals

ATTACHMENT A
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Attachment A
Established Council Goals
• Public Engagement and Transparency
o Creating and maintaining key conversations and interactions with the Cupertino Community.
• Transportation
o Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region. o Improving Traffic Flow and Alleviating Congestion
• Housing
o Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low­ income to moderate-income level housing) and addressing homelessness. • Sustainability & Fiscal Strategy
o Continuing Cupertino's commitment to building a sustainable and resilient community for future generations.
• Quality of Life
o Furthering the health and well-being of all Cupertino community members. o Air Quality and Noise
o Public Safety
o Recreation
o Access to Goods and Services
For more information, visit City Council Goals: https://www.cupertino.org/our-city/city­ council/ city-council-goals

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CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: December 20, 202 4
To: Cupertino City Council
From: Tina Kapoor, Interim Assistant City Manager
Re: Goal Setting Workshop Preparation – Council Top 10 Projects The Council maintains a City Work Program (CWP) as a two-year effort, revisiting on an annual basis to adjust and redirect efforts. The informational memorandum published on November 14 (Attachment A) outlined the approach for the upcoming prioritization workshop. The next step in the process is to gather Council feedback on their top projects.

At the December 17 City Council meeting, Council provided the following direction:

1. Councilmembers to review the existing list of City Work Program (CWP) items to date and staff's draft list.

2. Councilmembers will propose a new and existing Top 10 Projects and submit by January 10 and Council and staff will also consider CWP projects for removal .

3. Council will conduct a study session at the Special City Council meeting on January 22, 2025 on the list of CWP projects;

4. The FY 25-27 CWP will be considered for adoption at a meeting in February.

As the next step in the CWP prioritization process, each Councilmember is invited to provide staff a list of up to 10 projects to be considered for the next two-year CWP. A potential CWP list is included in this memo (Attachment B) for Council consideration, which is a combination of the following:
• Items from the TBD list that Council has previously approved as potential CWP items. • Previous CWP items that staff is proposing to be considered for FY 25-27 CWP • Ongoing projects from the current CWP1 that are expected to continue and complete into the next fiscal year.

The proposed list currently has 19 projects. Staff has developed a submission form (Attachment C) for each Councilmember to submit their top projects. In selecting their projects, councilmembers can either choose from the items listed in Attachment B or add new items. Councilmembers may also recommend removing any of the items from Attachment B. Projects should align with the five 1 https://www.cupertino.gov/Your-City/City -Council/City -Work-Program

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adopted Council Goals2 as they help to focus the CWP items and ensure that the work completed remains aligned with expressed priorities.

Councilmembers are requested to email the completed forms (Attachment C) to Interim Assistant City Manager, Tina Kapoor at [email protected] by noon on January 10, 2025 .

Staff will consolidate submissions into one list which will be provided to Council along with the Community Survey results as part of the materials for the January 22 City Council meeting. Staff will also provide rough estimates on staff time and budget resources needed for each item on the list for Council consideration. The final step in the process will be the CWP prioritization workshop would take place in February (date TBD) where the Council will collectively vote to narrow down the list and select final projects to be included in the FY 25-27 CWP.

Sustainability Impact
There are no sustainability impacts associated with this update.

Fiscal Impact
Although there will be fiscal impacts with the final selection of the CWP, there are no impacts associated with this update.

California Environmental Quality Act
Not applicable.

Reviewed by: Tina Kapoor, Interim Assistant City Manager Approved by: Pamela Wu, City Manager
Attachments:

A – November 14 informational memorandum
B- List of Potential Items for FY 25-27 CWP
C – Top 10 Projects Council Submission Form
2 https://www.cupertino.gov/Your-City/City -Council/City -Council -Goals

ATTACHMENT B
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CITY OF

CUPERTINO

CITY MANAGER'S OFFICE

CITY HALL
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366
CUPERTINO.ORG

CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: November 14, 2024
To: Cupertino City Council
From: Tina Kapoor, Interim Assistant City Manager
Re: Council Goal Setting and FY 2025-27 City Work Program Prioritization Workshop Purpose
This memo provides an overview of the approach for the upcoming Council Goal Setting and FY25-27 City Work Program (CWP) Prioritization Workshop.

The Council maintains the CWP as a two-year effort, revisiting annually to adjust and redirect efforts. The bi-annual Council Goal-Setting Workshop is driven by the collective values and priorities of the current City Council and leads to the development and eventual adoption of a new CWP which:
• Guides the major efforts of the City.
• Informs the formulation of the annual budget for the upcoming fiscal year. • Ensures that efforts are aligned with the goals set by the City Council, and thus, the community.
• Promotes transparency and accountability by focusing resources on strategies that best serve the community's needs and aspirations.

Background
In March 2023, the City Council participated in a workshop to reaffirm established City Council Goals presented below and to set new priorities for the next two fiscal years. At that session, the Council successfully selected and ranked top priority items to form the current CWP. In April 2024, as a mid-point check-in, the Council revisited and made minor modifications that can be viewed at cupertino.org/cityworkprogram.

The current CWP includes 20 items. Detailed updates on the current CWP were included in an informational memorandum published on October 24. Items that require significant staff effort can sometimes take more than one year to complete are marked as "ongoing" and may be included in the next CWP.

The next Council Goal Setting and Prioritization Workshop will occur in early 2025. This will provide a crucial opportunity for the Council to collaborate, establish or reaffirm goals, and outline

ATTACHMENT B
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the strategic direction for the next two years. Council will also have a chance to review, and as necessary, adjust the City Council Goals as shown below.

City Council Goals
In February 2020, the City Council adopted five Goals to provide a framework for City priorities and to guide the development of the CWP. The current Council Goals are included as Attachment A and are also illustrated below.

PUBLIC ENGAGEMENT & TRANSPARENCY
�

TRANSPORTATION

HOUSING

QUALITY OF LIFE

SUSTAINABILITY & FISCAL STRATEGY
These five City Council Goals help to focus the CWP items and ensure that efforts remain aligned with expressed priorities. While these are intended as multi-year goals, Council will review them at the upcoming workshop and may adopt the same goals or revise them as needed.

Staff is also conducting a community survey to gather feedback and will share the results of the survey with the Council prior to the 2025 workshop so that the Council has insights as to what is important to the residents.

ATTACHMENT B
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Workshop Approach
To ensure a thorough and thoughtful prioritization and adoption process, staff has designed a comprehensive approach, an overview of which is illustrated below. This approach aims to engage staff and Council earlier than in previous years. Prior to the workshop, staff will gather Council feedback on priority items, outline the structure for the workshop and provide a draft list of CWP items for consideration.

December
2024
January
2025
February
2025
--------
March-June
2025
'
City Work Program Updates
• FY 23-24 close-out via info memo (July 26)
• FY 24-25 CWP Dashboard updated (August 30)
• FY 24-25 Ql update via info memo (October 24)
Council and Community Engagement
• Draft list of items provided to Council for FY 25-27 CWP • Each Councilmember will submit their Top 5 projects (either identifying items from the draft list or proposing new ones) • Staff will launch the Community Satisfaction Survey
Council Goal Setting and CWP Workshop Prep
• Staff will review Council Top 5 projects and prepare a draft two­ year CWP for FY 25-27
• Staff will publish staff report and materials ahead of the workshop • Staff will conduct Council
prep sessions ahead of the workshop
To The Workshop!
• Council will review Goals (Attachment A)
• Reflect on the past two-year process
• Celebrate accomplishments/completed projects
• Council will prioritize the new list of items
City Work Program and Budget Adoption
• Staff will provide estimated budget and timelines for each prioritized project and bring forward for Council adoption • Final budget for each item will be added to the annual budget for final adoption in June

ATTACHMENT B
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Sustainability Impact
No sustainability impact.

Fiscal Impact
While there is no fiscal impact with this memorandum, staff will bring forward estimated resources and associated funding for items that are selected as the next two-year CWP. These costs will be added to the upcoming budget during the budget adoption process. This priority-based approach aligns funding to programs and services with Council priorities, allows the budget to meet the needs of the community, and focuses on outcomes.

California Environmental Quality Act
Not applicable.

Prepared by: Tina Kapoor, Interim Assistant City Manager Reviewed by: Christopher Jensen, City Attorney
Approved by: Pamela Wu, City Manager
Attachments:

A - City Council Goals

ATTACHMENT B
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Attachment A
Established Council Goals
• Public Engagement and Transparency
o Creating and maintaining key conversations and interactions with the Cupertino Community.
• Transportation
o Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region. o Improving Traffic Flow and Alleviating Congestion
• Housing
o Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low­ income to moderate-income level housing) and addressing homelessness. • Sustainability & Fiscal Strategy
o Continuing Cupertino's commitment to building a sustainable and resilient community for future generations.
• Quality of Life
o Furthering the health and well-being of all Cupertino community members. o Air Quality and Noise
o Public Safety
o Recreation
o Access to Goods and Services
For more information, visit City Council Goals: https://www.cupertino.org/our-city/city­ council/ city-council-goals

ATTACHMENT B
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Source # Title Project Status Lead Department Council  Goal 1 Update City's
Impact Fees
BMR, TIF, Park in‐lieu, etc. and associated governing policies and guidelines. Nexus Study on TIF.

Added 6/18 CC meeting City Attorney's Office Sustainability  and Fiscal Strategy
2 City Treasurer
Review
Review of City Treasurer Resolution including appointment, function, and process for ratifying accounts payable, as well as City Treasurer position in org chart
Added 6/18 CC meeting Admin Services Sustainability  and Fiscal Strategy
3 Financial,
Investment, and
Cashflow Policy
Review
Review the City’s financial policy and best practices. An item to discuss the investment policy and quarterly treasurers report where we also invite the entire audit committee to attend. Establish a cashflow management policy.

Added 9/17 CC meeting Admin Services Sustainability  and Fiscal Strategy
4 General Plan
Community
Meetings
Consider a community meeting requirement for any project requiring a general plan amendment, so when it comes to the Planning Commission or City Council, there is community input on the amendment.

Added 9/17 CC meeting Community
Development
Public Engagement
and Transparency
5 General Plan
Notifica
tions
Consider increasing radius notifications from 300 feet to 500 feet and adding notifications to affected neighborhoods for general plan amendments and rezoning ordinances
Added 9/17 CC meeting Community
Development
Public Engagement
and Transparency
6 Lehigh Quarry Monitor  the County's Lehigh Quarry reclamation and development project This  item was previously on the FY 22‐ 23 CWP, however the current scope is
slight
ly different
Community
Development
Quality of Life
7 Heart of the City
(HOC) Specific
Plan update

1. Build on Housing Element goals to facilitate housing production in transit‐ oriented locations 2. Tailor permissible uses to revitalize local public‐facing commercial uses (retail/restaurant/entertainment/professional office, etc.) This item was ranked at medium
priority for FY 2023‐2025, but wa
s
placed on hold and not funded due to
the City's budget reduction strategy.

Community
Development
Housing
8 Retention of
commercial and
industrial uses
Establish policy and associated zoning amendments. New Community Development
Quality of Life
9 Privacy Screening
and Balconies
Code
Evaluate Muni Code (Ch.19.28: R‐1 Zones) on Privacy Screening and Balconies and update privacy planting list as appropriate to be climate appropriate/native This item was ra nked at medium
priority for FY 2023‐2025, but was
placed on hold and not funded due to
the City's budget reduction strategy.

Community
Development
Quality of Life
10 Public
Engagement
Strategy
Research and develop a standardized city‐wide process for public engagement.  This item was previously on the FY 22 ‐ 23 CWP, however it was not
prioritized at the time
City Manager's Office Public  Engagement
and Transparency
TBD
Staff Proposed/
Previous CWP
Item s
List of potential items for FY 25‐27 City Work Program

ATTACHMENT B
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Source # Title Project Status Lead Department Council  Goal List of potential items for FY 25‐27 City Work Program
11 Tree List CDD Review  and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species.

RFP currently out, expected to end by
12/31/25
Community
Development
Sustainability and
Fiscal Strategy
12 Tree List PW Review,  revise, and communicate street tree list with an emphasis on appropriate trees
and native species. Develop an Urban Forest program scope and cost for future consider
ation.

RFP currently out, expected to end by
12/31/25
Public Works Sustainability  and
Fiscal Strategy
13 Residential and
Mixed Use
Residential
Design Standard
Create objective design standards for residential and mixed‐use residential projects,
including ensuring adequate buffers from neighboring low‐density residential development.

Contract with Placeworks ongoing.

Expected to end by 12/31/25
Community
Development
Quality of Life
14 Sign Ordinance
Update Sign Ordinance RFP out, expected to be completed at end of 2025
Community
Development
Quality of Life
15 Active
Transportation
Plan
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiat ive, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation
Agreement executed with Alta
Planning. Expected to be completed
by 6/20/26.

Public Works Transportation
16 Art in Public and
Private Areas
Revisit Municipal Code standards for art in public and private  development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.

Arts and Culture Commission currently
reviewing. Expected to complet by
6/30/25
Community
Development
Quality of Life
17 Preserve existing
and develop new

BMR/ELI
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmenta lly Disabled
individuals (IDD) on City‐owned property as well as the County‐owned sites.

Anticipate potential BMR projects on
city and county owned sites.

Community
Development
Housing
18 5G Ordinance Update  5G Ordinance Staff has been internally preparing an ordinace that complies with Federal
regul
ations.

Public Works  Quality of Life
19 Bicycle Facilities  Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.

Staff working with Rotary to outreach
with businesses. Purchasing and
installing bike racks expected by
6/30/25
Public Works Transportation
Ongoing
current CWP
Items

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Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life

10. 8.

9. 6.

7. 5.

GoalProject Title Description
Councilmember Top 10
City Work
Program Project List
Please use this from to add items from Attachment
B or propose new items and select the appropriate
Council Goal. Please indicate on pg. 2 the items that you wish to remove from Attachment B.

Please return the form by email to [email protected] by noon on January 10, 2025.

1. 2.

3. 4.

ATTACHMENT B
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Please provide a bulleted list of any items in Attachment A that you recommend for removal.

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours 1 Enhance Senior Services Due  to the high cost of senior centers, many seniors have to "age in place", but do still need services typically provided in senior centers, in addition to common home maintenance.‐ ‐ Utilizing the survey results conducted in 2022 and 2023 to meet the needs of Cupertino seniors ‐ Consider consultant services similar to Palo Alto or Saratoga Senior Center to e nhance services, while reducing cost to the city.

NOTE: Cupertino Age‐Friendly could make a presentation on the result of 2023 survey, in collaboration with the city staff.

NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs the Saratoga Senior Center could provide a free gap analysis and feasibility analysis Parks and
Recreation Quality  of Life $$$
2 Tax Measures on the 2026 Ballot ‐ Real Estate Transfer Tax (similar to Mountain View, San Jose and other cities) for large transactions ‐ to capture profits made as a result of upzoning
‐ Head tax (similar to Mountain View and other cities) for large employers or renegotiate tax sharing agreements
‐ Sales tax (to be collected only if the county takes away the remaining 0.25%) City Attorney's
Office/
Adm
inistrative
Services
Sustainability and
Fiscal Strategy
$$
3 Reduce the Scope of Memorial Park
Plan to under $40M
The Memorial Park Plan like other plans tend to include too many features in one park, which the city cannot afford to accommodate. We should reduce the scope to reduce the scope to under $40M to only essential elements
Public Works Sustainability  and
Fiscal Strategy
$$
4 Adopt LOS and improve TDM
Accountability
Adopt LOS (Level of Service), in addition to VMT (Vehicle Miles Traveled), in any traffic assessment, since LOS is still a better measure of traffic impact.

Adopt requirements to ensure accountability of TDM (Traffic Demand Management) system since TDM often does not mitigate traffic impact as intended.

CDD/ Public Works Transportation $$
5 Defensible Impact Fee Nexus Study for
Traffic Impact Fee, Retail Impact Fee,
BMR Impact Fee
With almost every infill project approval and revision, we are losing almost all retail with almost zero parking. New units tend to provide more town homes, rather than much needed smaller starter units or senior flats. With potential challenges to waive impact fees and de sign standards, a defensible Nexus study is necessary to protect the city in order to collect impact fees since California Constitution does not allow unfunded mandates levied on cities.

City Attorney's
Office/CDD/Public
Works/ CMO
Sustainability and
Fiscal Strategy
$$
6 Urban Forest Plan to improve foliage
coverage
Develop/Implement an urban forest plan to improve the foliage coverage of public spaces. ‐ There are trees that use less water, but provide larger foliage coverage, for public spaces ‐ Protect mature trees in parks and sidewalks, rather than cutting down a whole row of trees. ‐ Protect mature trees in private commercial areas
NOTE: To e
xpand the current work program item on the Tree List.

Public Works Sustainability  and
Fiscal Strategy
$$
Mayor Chao Top 10 List
Proposed Items

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours Mayor Chao Top 10 List
7 Strategies to Enhance Sales Tax
Revenue
Develop strategies to improve sales tax revenue, including, but not limited to:
‐ With each infill redevelopment, provide transparency on the retail space and loss in retail categories and sales tax revenue
‐ Find out what businesses generate B2B taxes in Cupertino and in other cities ‐ Attract businesses that generate sales taxes to Cupertino ‐ Explore pote
ntial incentives to attract them to Cupertino, such as tax breaks or fee waivers City Manager's
Office
Sustainability and
Fiscal Strategy
$$
8 Enhance Notification Methods for
Development Projects and General Plan
Amendments
* Consider a community meeting requirement for any major project application, especially those requiring a general plan amendment, as some other cities have adopted. * Consider increasing notification radius from 300 feet to 500 feet (or even 1000 feet for major projects) for any project
application, especially those requiring a general plan amendment. * Consider additional notification requirements for any project application seeking waivers of existing standards, such as parking reduction, building height, setback, retail space reduction, and impact fees.

NOTE: For city‐wide general plan amendment, notification through the newspaper has been insufficient.

Community
Development
Public Engagement
and Transparency
$
9 Enhance Art In‐Lieu Fee policy for better
engagement
Each development project has to dedicate art in‐lieu fee, but the selection process does not engage the public to benefit the city as a whole. Explore policies adopted in other cities for better public engagement.

NOTE: To expand the current work program item "Art in Public and Private Areas": Revisit Municipal Code s
tandards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.

Community
Development
Quality of Life $
10 Commission Enhancement ‐ Reinstate Economic Development Committee ‐ Reinstate Legislative Review Committee
‐ Reinstate Environment Review Subcommittee under Planning Commission ‐ Restore and improve the responsibility of Audit Committee to include more oversight authorities ‐ Extend Planning Commission to cover transportation related issues, including lane reduction.

CAO/ City Manager's
Office/
Public Engagement
and Transparency
$
1 Recycled Water Feasibility Study Develop  Recycled Water Feasibility Study.  Include Blackberry Farm focus and extension of recycled water from SCVWD.

Public Works Sustainability  and
Fiscal Strategy
$$
Items to Remove

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours 1 Work Program Discussion Review  Work Program History, key takeaways, best practices, mission and vision, goal categories, staff suggestions for process improvement and workload management.

City Manager's
Office
Sustainability and
Fiscal Strategy
$
2 Support for the Unhoused 2.0 Continue  this work program item. Determine best practices for limited budget smaller cities to support the unhoused. Review RV practices in surrounding cities. Review transitional housing outcomes in surrounding cities.

Community
Development
Quality of Life $
3 Public Safety 2.0 Current  Work program has license plate readers and strengthening of the block leader program.

This would expand to include
1) fire safety public education (staff has this underway paired with SCCFD and County Weed abatement)
2) night time public safety of pedestrians and bicyclists: “We’re Bright at Night” type of campaign which can involve Bike/Ped Comm
ission/SR2S/Fall Bike Fest and more, possibly grants are available and
3) add another round of earthquake preparedness public service announcements. 4) updates on the CA home insurance crisis may also be provided to see how Sacramento is working on it and consider support for efforts.
5) Add at least one Public Safety for um from Sheriffs and FD on a topic of choice (the cybersecurity forum was very informative, for example).

City Manager's
Office
Quality of Life $$$
4 Green Up Cupertino 1) Review and consider an update to the Green Business Certification program and consider a relaunch of it.

And/or:
2) Coordinate Caltrans/VTA I‐280 clean ups like the De Anza exit events with public volunteer opportunities (aim for two per year).

Public Works/CMO Sustainability  and
Fiscal Strategy
$$
5 Tree List 2.0 Continue  the tree list update and add to begin planting any missing parkway trees along SCB and De Anza Blvd. and adding trees to turfed (grass) areas of parks with the goal of planting 100 or more trees on city property annually and creating one tree grove (mini forest like the redwood grove by the Library) in an underut
ilized area in a park. Hold at least one tree planting event the public can participate in. Provide some education regarding the importance of trees for our environment (carbon sequestration).

Public Works Sustainability  and
Fiscal Strategy
$$
6 City Water Conservation/ Turf
Conversion
Analyze city’s water use and determine where reductions and improvements may be made holistically. Address CUSD water usage from Field Use Agreement in the analysis. Provide more publicly available information regarding artificial turf/plastics in the environment.

Convert city owned turf areas to climate appropriate/native plantings with goal of converting 1 acre of non‐func
tional turf to California pollinator supporting plantings/trees.

Public Works Sustainability  and
Fiscal Strategy
$$$
Vice Mayor Moore Top 10 List
Proposed Items

ATTACHMENT C
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# Title Description Lead Department Council  Goal Est  budget Est  staff hours Vice Mayor Moore Top 10 List
7 City Properties 2.0 Stocklmeir,  Torre, City Hall and other properties need maintenance and plans for the future. Public  Works Quality  of Life $$ 8 Bus Stop Inventory Determine what stops need upgrades (shade/seating/safety lighting). Coordinate with VTA for improvements.

Public Works Transportation $
9 SV Hopper 2.0 Determine  fiscal sustainability of the program post‐grant funding. Provide at least 2 updates on ridership/costs annually.

Public Works Transportation $
10 Environmental hazards Add  Geotracker and DTSC sites to the GIS mapping layers in the city to improve public awareness. Information  & Technology
Public Engagement
and Transparency
$
None
Items to Remove

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours 1 Business
Revitalization
Explore options to support small businesses, fill empty storefronts, and encourage entry of new forms of retail to promote revitalization City Manager's
Office
Sustainability and
Fiscal Strategy
$$
2 Expedite and/or
streamline building
permit and inspection
permit processes
This is needed to remove gridlock in construction, repairs and remodeling.

When processes get cumbersome, they get circumvented. Delays impact property tax and permitting fees revenues
Community
Development
Sustainability and
Fiscal Strategy
$$
3 City Hall Seismic
Safety Issues
Determine options to deal with City Hall seismic safety: pros and cons of retrofit, remodel, lease temporary facility, purchase a new building Public Works/CMO Sustainability  and
Fiscal Strategy
$
4 Urban Forest
Program
Expand tree list review in current CWP to include specifics to develop an urban forest plan to increase trees, landscaping and greenery in all parts of Public Works Quality  of Life $$
5 Leadership
Academy
Re‐establish leadership program in collaboration with neighboring cities and non‐profits ‐ to educate the public on public policy issues, and encourage new participation in city's civic life.

City Manager's
Office
Public Engagement
and Transparency
$
6 Update City's
Impact fees
Update governing policies and guidelines for all impact fees City  Attorney's Office
Sustainability and
Fiscal Strategy
$$
7 General Plan
Community
Meetings
Consider community meetings for any development or project that requires a GP amendment.

Community
Development
Public Engagement
and Transparency
$
8 Blackberry Farms Pool and
Picnic Area ‐ CEQA Review
Consider eliminating  the 100‐day restricted operation  of Blackberry Farms picnic area facilities, including Swimmy Pools.  Current restrictions have a negative impact on the City budget by limiting fee‐use activities year round.

Parks and
Rec/Public Works
Quality of Life $$
9 Lehigh Quarry Continue  to monitor quarry activities and present bi‐annual updates to Council. Collaboration with County and neighboring cities is encouraged.

Community
Development/CMO
Public Engagement
and Transparency
$
10 Ad Hoc Senior
Commission
Establish an ad‐hoc senior commission to create channels of communication between the senior population, senior center, senior living facilities ‐ and address concerns re: housing, transportation, medical facilities.

Parks and
Recreation/CAO
Quality of Life $
Proposed Items
Councilmember Mohan Top 10 List

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours Councilmember Mohan Top 10 List
1 City Treasurer Review Review  of City Treasurer Resolution including appointment, function, and process for ratifying accounts payable, as well as City Treasurer position in org chart
Administrative
Services
Sustainability and
Fiscal Strategy
$
2 Financial, Investment, and
Cashflow Policy Review
Review the City’s financial policy and best practices. An item to discuss the investment policy and quarterly treasurers report where we also invite the entire audit committee to attend. Establish a cashflow management policy.

Admin Services Sustainability  and
Fiscal Strategy
$
3 General Plan Notifications Consider  increasing radius notifications from 300 feet to 500 feet and adding notifications to affected neighborhoods for general plan amendments and rezoning ordinances
Community
Development
Public Engagement
and Transparency
$
4 Heart of the City (HOC)
Specific Plan update

1. Build on Housing Element goals to facilitate housing production in transit‐ oriented locations 2. Tailor permissible uses to revitalize local public‐facing commercial uses (retail/restaurant/entertainment/professional office, etc.) Community
Development
Housing $$$
5 Public Engagement Strategy  Research and develop a standardized city‐wide process for public engagement.

City Manager's
Office
Public Engagement
and Transparency
$$
6 Art in Public and Private
Areas
Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.

Community
Development
Quality of Life $
Items to Remove

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours 1 Urban Forest 10‐Year Plan Develop  a plan and implementation strategy to increase the tree canopy in Cupertino to achieve at least 30% coverage in every city neighborhood by 2035 using climate‐ resilient species.

Public Works/
Community
Development
Sustainability and
Fiscal Strategy
$$
2 Small Business Revitalization Plan Develop  a plan and implementation strategy to support (1) new small business establishment; (2) preservation of existing small businesses in order to improve placemaking in the city and the city's revenue stream.

City Manager's
Office
Quality of Life $$
3 Active Transportation Plan Continue  the existing CWP item. Public Works Transportation $$ 4 Public Engagement Strategy and
Policies in Support of Planning
Initiatives
Consolidate existing CWP (Attachment B Item 10) and proposed CWP public engagement‐related items (Attachment B Items 4 and 5) to establish more focused policies governing public outreach and engagement with respect to General Plan amendments and rezonings with special consideration to lessons learned from the 6th RHNA Cycle Housing Element revision.

CDD/CMO Public Engagement

and Transparency
$$
5 Commercial Diversification Plan Develop  a plan and implementation strategy to diversify the range and types of medium‐sized businesses operating in the city.

City Manager's
Office
Quality of Life $$
6 Permit Streamlining and
Simplification for Small Home
Upgrades
Develop a suite of improvements to (1) improve access to, and (2) speed the processing of permits for small home upgrades so as to enhance compliance and improve overall efficiency.

Community
Development
Quality of Life
$
7 Heart of the City Specific Plan
Update
Continue the existing CWP item. Community
Development
Quality of Life $$$
8 Bicycle Facilities Continue the existing CWP item. Public Works Transportation $ 1 Tree list CDD and Tree List PW Should  be consolidated into proposed item No. 1 above (Urban Forest 10‐yr plan) Public  Works/ Community
Development
Sustainability and
Fiscal Strategy
$$
2 Public Engagement Strategy and
General Plan Notifications
Should be consolidated into proposed item No. 4 above consolidating public engagement efforts and focusing on specific planning‐related matters with particular reference to lessons learned from the 6th RHNA Cycle Housing Element revision.

City Manager's
Office/Community
Development
Public Engagement
and Transparency
$$
Items to Remove
Councilmember Fruen Top 10 List
Proposed Items

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# Title Description Lead Department Council  Goal Est  budget Est  staff hours 1 Emergency Operations
Readiness
Review fire, earthquake tornado, active shooter, Tsunami, hazardous transport accident policies; and ensure EOC is active and functioning with a permanent position not consultant running the program.

City Manager's
Office
Sustainability and
Fiscal Strategy
$$
2 Economic Development  Restore economic development committee, explore grant writer position, attract startups and companies in the tech ecosystem.

City Manager's
Office
Sustainability and
Fiscal Strategy
$$
3 Small Business Revitalization
Ordinance
Streamline permitting process, explore more themed events like restaurant week and bobatino, attract more festivals, create a small business council, provide regulatory support.

City Manager's
Office/ Parks and
Rec
Sustainability and
Fiscal Strategy
$
4 SFH permitting review
process.

Improve turnaround times. Set SLA's for staff and outsourced reviewers, customer service KPI's, templates to reduce back and forth, internal staff expertise to reduce consulting expenses.  Simplify permitting for small home Community
Development
Quality of Life $
5 Major thoroughfare
congestion study and road
improvements.

Study De Anza, Stevens Creek, Stelling, Wolfe, Homestead, and Bollinger, Road improvement options include adaptive traffic signals, no turns on red near schools during school hours, street paving, and traffic enforcement of bikers, cars, and pedestrians.

Public Works Quality  of Life $$
6 Memorial Park Renovation Reduce  plan or place in phases, consider revenue models such as concessions and services in the mix for the park.

Parks and
Recreation/Public
Works
Quality of Life $
7 City Hall Retrofit and EOC
Readiness Plan
Implement the previously approved 2022 Council plan with EOC migration. Public  Works Sustainability  and Fiscal Strategy
$
8 Public Safety ‐ Block Leader
and Neighborhood Watch
Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active neighborhoods.

City Manager's
Office
Quality of Life $
9 License Plate Readers Deploy  city‐owned license plate readers and implement policies to allow neighborhood‐owned ones.

City Manager's
Office
Quality of Life $$
10 5G Ordinance Update  5G Ordinance Public  Works Quality  of Life $ None
Councilmember Wang Top 10 List
Proposed Items
Items to Remove

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Source # Title Project Status Lead Department Council  Goal Est  budget Est  staff hours 1 Update City's
Impact Fees
BMR, TIF, Park in‐lieu, etc. and associated governing policies and guidelines. Nexus Study on TIF.

Added 6/18 CC meeting City Attorney's Office Sustainability  and Fiscal Strategy $$
2 City Treasurer
Review
Review of City Treasurer Resolution including appointment, function, and process for ratifying accounts payable, as well as City Treasurer position in org chart
Added 6/18 CC meeting Admin  Services Sustainability  and Fiscal Strategy $
3 Financial,
Investment, and
Cashflow Policy
Review
Review the City’s financial policy and best practices. An item to discuss the investment policy and quarterly treasurers report where we also invite the entire audit committee to attend. Establish a cashflow management policy.

Added 9/17 CC meeting Admin  Services Sustainability  and Fiscal Strategy $
4 General Plan
Community
Meetings
Consider a community meeting requirement for any project requiring a general plan amendment, so when it comes to the Planning Commission or City Council, there is community input on the amendment.

Added 9/17 CC meeting Community
Development
Public Engagement
and Transparency $
5 General Plan
Notifications
Consider increasing radius notifications from 300 feet to 500 feet and adding notifications to affected neighborhoods for general plan amendments and rezoning ordinances
Added 9/17 CC meeting Community
Development
Public Engagement
and Transparency $
6 Lehigh Quarry Monitor  the County's Lehigh Quarry reclamation and development project
This item was previously on the FY 22‐
23 CWP, however the current scope is
slightly different
Community
Development
Quality of Life $
7 Heart of the City
(HOC) Specific
Plan update

1. Build on Housing Element goals to facilitate housing production in transit‐oriented locations 2. Tailor permissible uses to revitalize local public‐facing commercial uses
(retail/restaurant/entertainment/professional office, etc.) This item was ranked at medium
priority for FY 2023‐2025, but was
placed on hold and not funded due to
th
e City's budget reduction strategy.

Community
Development
Housing $$$
8 Retention of
commercial and
industrial uses
Establish policy and associated zoning amendments. New Community Development
Quality of Life $$
9 Privacy Screening
and Balconies
Code
Evaluate Muni Code (Ch.19.28: R‐1 Zones) on Privacy Screening and Balconies and update privacy planting list as appropriate to be climate appropriate/native
This item was ranked at medium
priority for FY 2023‐2025, but was
placed on hold and not funded due to
the City's budget reduction  strategy.

Community
Development
Quality of Life $
10 Public
Engagement
Strategy
Research and develop a standardized city‐wide process for public engagement.

This item was previously on the FY 22‐
23 CWP, however it was not prioritized
at the time
City Manager's Office Public  Engagement
and Transparency $$
D ‐ List of potential items for FY 25‐27 CWP with Preliminary Budget and Staffing Estimates TBD
Staff Proposed/
Previous CWP
Item s

ATTACHMENT D
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Source # Title Project Status Lead Department Council  Goal Est  budget Est  staff hours D ‐ List of potential items for FY 25‐27 CWP with Preliminary Budget and Staffing Estimates 11 Tree List CDD Review  and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species.

RFP currently out, expected to end by
12/31/25
Community
Development
Sustainability and
Fiscal Strategy $$
12 Tree List PW Review,  revise, and communicate street tree list with an emphasis on appropriate trees and native species. Develop an Urban Forest program scope and cost for future consideration.

RFP currently out, expected to end by
12/31/25
Public Works Sustainability  and
Fiscal Strategy $$
13 Residential and
Mixed Use
Residential
Design Standard
Create objective design standards for residential and mixed‐use residential projects, including ensuring adequate buffers from neighboring low‐density residential development.

Contract with Placeworks ongoing.

Expected to end by 12/31/25
Community
Development
Quality of Life $$
14 Sign Ordinance Update  Sign Ordinance RFP out, expected to be completed at end of 2025
Community
Development
Quality of Life $$
15 Active
Transportation
Plan
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose
adjustments to create a better interface between all modes of transp
ortation
Agreement executed with Alta
Planning. Expected to be completed by
6/20/26.

Public Works Transportation $$
16 Art in Public and
Private Areas
Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.

Arts and Culture Commission currently
reviewing. Expected to complete by
6/30/25
Community
Development
Quality of Life $
17 Preserve existing
and develop new

BMR/ELI
Explore opportunities to preserve existing expiring BMR housing.

Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City‐owned property as well as the County‐owned sites.

Anticipate potential BMR projects on
city and county owned sites.

Community
Development
Housing $$
18 5G Ordinance Update  5G Ordinance Staff has been internally preparing an ordinace that complies with Federal
regulations.

Public Works  Quality of Life $
19 Bicycle Facilities  Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.

Staff working with Rotary to outreach
with businesses. Purchasing and
installing bike racks expected by
6/30/25
Public Works Transportation $
Ongoing
current CWP
Items

ATTACHMENT D
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CITY OF CUPERTINO
Agenda Item
24-13563 Agenda Date: 1/22/2025
Agenda #: 13.

Subject: Councilmember Reports
CITY OF CUPERTINO Printed on 1/16/2025Page 1 of 1
powered by Legistar™
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CITY COUNCILMEMBER REPORT
Meeting: Wednesday, January 22, 2025

Reporting Councilmember: Mayor Liang Chao
Report Dates: 11/13/24 to 1/14/25

Section 1: Announcement - Message from the Mayor:
❖ Monthly Mayor’s Coffee Community Meetings: These meetings will be generally held on the second Monday at 5pm each month, but it might be moved to other Mondays if needed. The location will rotate so that we cover different businesses each month. ➢ The first Monthly Mayor’s Coffee will be held on Monday January 20 at 5pm at Holder’s Country Inn.
➢ The next Mayor’s Coffee will be on Monday February 10th at 5pm. The location is TBD. ❖ The State of the City Address: It will be held in the evening of Wednesday February 26. Hold that date.
❖ Proclamations at Council meetings: This year, I plan to follow a tradition upheld by some former Cupertino mayors and other mayors in recognizing organizations or individuals with proclamations during Council meetings. My goal is to honor those who have made consistent and/or signi
ficant contributions to Cupertino, with an emphasis on those who are less well-known. If you have any suggestions, please feel free to email me at [email protected].

Proclamations for contributions will generally be presented at the second Council meeting of each month, while the
first meeting will continue to recognize special observances (e.g., awareness months or weeks) as before. You are also welcome to submit suggestions for these recognitions. ❖ Cupertino Mayor at the Chamber LAC Meeting: On Friday February 7th, I will speak at the Legislative Action Committee (LAC) of the Cupertino Chamber. Their website states “Meetings are typically (but not always) held at 12:30pm until 2pm, the first Friday of each month. The meeting is open to the public. R.S.V.P. preferred.”
I am happy to attend meetings at other organizations too. You are welcome to submit your invitations to [email protected].

❖ FY 2025-27 Work Program Prioritization: The staff has proposed a new process for Work Program Prioritization in an info memo and the Council has decided to each submit their top-10 list of existing or new items. The Council will discuss the combined top-10 list at the 1/22 Council meeting. A follow-up meeting will be scheduled soon to
finalize the work program.

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Section 2: Activities by Date (Date, Title, and Description):

NOTE:
● This list does not include internal meetings with sta ff only, such as prep sessions or meetings with the City Manager.
● This list includes activities to “represent the community I am elected to serve”, “to respond to community needs and complaints,” and “to communicate policies and programs to residents,” among other responsibilities of a City Councilmember.
● Due to my work schedule, I have cut down on the event attendance for ceremonial purposes, especially those I have attended almost every year in the past. Instead, I focus more of my time on constituent services.

2024-11-16 California Cricket Academy (CCA) annual award ceremony at the Library Field
● The legendary West Indies pace bowler, Michael Holding, attended to present the awards to the players. He started out to be a computer programmer, but found he loves playing cricket more and became a professional player.
2024-11-15 Cupertino CREST Award and Commissioners Appreciation Dinner at Residence Inn by Marriott
● The CREST Award winners receive awards.
● Outgoing commissioners received certificates of appreciation. Welcome newly joined commissioners. All current commissioners took photos together. 2024-11-20 Interview on the impact of Prop. 47 with Brian Kragh, a third-year law student at the University of San Francisco School of Law.
- He wrote: “I am writing my Upper Level Research and Writing Requirement on Proposition 47 (2014) and would like to gather perspectives regarding its impact on your community as part of my paper.”
2024-11-20 Attended the Community Meeting for the Wolfe Road Housing Project (at 10333 N Wolfe Road) by the County, hosted by Eden Housing at Collins Elementary School
● At the 11/20 Community Meeting, the project team prepared informative poster boards to collect community inputs on the project.
● The biggest concern of the community is to ensure that the existing wall separating North Blaney neighborhood from the property would not be taken down, even for emergency exit purposes. ● The project team is actively engaging with CalTran to look into a secondary exit near the I-280 exit on Wolfe so that the secondary exit would not go through the wall. ● Project Description: “The project will likely be built in three phases, with the initial phase including educator housing. In compliance with the City rezoning of the site, there will be 250-300 total units across the 5-acre + property. It will be 100% rental apartments, o ffering a
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variety of unit types for various income ranges, depending on community feedback. “ ● Upcoming Co-Creation Event: Wednesday 2/12/25 6-7pm at Collins Elementary School ○ Description: “We will be hosting a Community Workshop to share what we’ve learned from the community and how that has influenced our initial project design concept.” 2024-12-02 Delegation Visit from Shanghai Yangpu District, through Vice President of Global Initiatives, Bay Area Council
- The delegation has 5 members from Shanghai Yangpu Riverside Investment Development and Shanghai Sanyixin Enterprise Development Co., which are funded by the Shanghai city government.

2024-12-06 Attended the Tree Lighting Event at Quinlan Center - I arrived late since my car was out of battery. But I was able to walk around the event to see the long line of children waiting to see Santa.
2024-12-06 Attended the holiday party of Cupertino Library Foundation at Cupertino Inn 2024-12-07 Attended Scout Gang Show, by three almost-all-girls scout troops at the Community Hall - The Gang Show is an extension of the fun skits which usually occur at a campfire. - The scouts wrote their own scripts and performed them. It was both informative and entertaining

2024-12-08 Santa Clara County Cities Association Holiday Party at Los Altos State Street Market - The State Street Market is a nice food court with a bar. Great food. - They recognized outgoing council members with certificates and welcomed newly councilmembers. And they welcomed the newly elected executive board for Cities Association.

2024-12-11 Attended Post-Election VIP Seminar by AuYeung Wealth Management Group at Morgan Stanley at Juniper Hotel
- They provided market and economic outlook analysis and predictions post the presidential election
2024-12-13 Attended Holiday Party of the Cupertino Historic Society - Met the new Executive Director Manuel Valerio. Their challenge next year is to recruit new members
2024-12-14 Attended the Wreath Across America event at the Gate of Heaven Cemetery - Despite rainy and windy weather, the veterans and their supporters remained undeterred. The speeches were truly inspiring.
2024-12-20 Hosted the first Virtual Office Hour at noon
- About 16 people attended. I gave a summary of the 12/17 council meeting and mentioned upcoming agenda items, such as the revision of council procedures manual and work program 3 295
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prioritization. Residents are welcome to submit comments to the Council. - Then, followed by Q&A on any topic residents raised.

2024-12-21 Attended Able2Shine Award Ceremony for Presidential Volunteer award winners - Able2Shine Youth Club was started two years ago. The members volunteer for various causes to earn volunteer hours.
2024-01-01 Attended the New Year Civic Engagement Tea Party, hosted by Hanlin Educational Foundation, Youth Culture Connection Association, Visionary Arts, Civic Leadership Academy and American Chinese Youth Performing Art Foundation
- This is the 6th year of this New Year event. Five elected councilmembers attended. - The attendees are youth members from these organizations. The councilmembers answered questions from the host and the audience.

Section 3: Committee Assignment

- No meeting this period.

Section 4: Information of Interest to My Constituents:

1. Builders’ Remedy (BR) Projects
★ The Planning Sta ff has completed the “determination of completeness” reviews for the 20739 Sco field Drive and Vista Heights projects. In both instances sta ff has determined that the application materials are incomplete, meaning the projects are no longer vested pursuant to Government Code Section 65941.1.

The letters that have been transmitted to the applicants are available on the City’s website here:
● Scofield: https://www.cupertino.gov/scofield
● Vista Heights: https://www.cupertino.gov/vistaheights ★ There is one more BR project that is still active: Dividend Homes at the northwest corner of Stevens Creek Blvd and De Anza. The project will replace the existing o ffice building with town homes.
★ Status of all BR projects
★ The July 25, 2024 info memo, titled “ Scofield Drive SB330 Preliminary Application pursuant to Builder’s Remedy”, has information about what are BR projects and their review process.

2. License Plate Reader Camera - City-operated or personal ones ★ The Council has adopted the Automated License Plate Reader (ALPR) Camera program (Resolution 24-094) in order to alert the police when a license plate with previous record is detected. Some cameras are placed at major roads entering Cupertnio. 4 296
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★ The residents or businesses can connect your home or business surveillance camera with the Santa Clara County Sheriff's Office. The registration form is at the bottom of this page.

Section 5: Information Access Useful to My Constituents:

1. “Written Communication” for a City Council meeting:
○ When will an email sent to the City Council be included in the “Written Communication” file of a Council meeting?
○ From the City Clerk:
■ Emailed comments that are related to an agenda item and received following the agenda publication prior to or during the meeting will be posted to the City’s website.
■ Emailed comments related to non-agenda items and received following the agenda publication prior to or during the meeting will be posted upon request only if it is forwarded by a councilmember, to comply with the Muni Code.

3. Recordings of Commission Meetings:

Starting in June, commission meetings will be recorded for viewing later, although no teleconferencing to allow remote participation.
- Find the recordings here under each commission.

4. Information Memo posted on the City website:

City Council Informational Memos are now available on the City website. The information can be accessed from the City website at cupertino.org/memos and the City Council page. You can also find the page by entering search terms “info memos” at the top of the website. ★ Anyone may use the eNotification signup to receive informational memo updates by email.
★ The info memos are now hosted in the digital archive as all other city records. ★ Click “+” to zoom in.
★ On a laptop:
○ To open the document as PDF, click on the Print icon and then click on “Download & Print”. The downloaded PDF will appear in a new tab for viewing. ○ This does not work on Safari browser on an iPhone.
★ To copy and paste text, you must open it as PDF and then copy & paste from there.

New memos posted, since last report:

11 - November 14, 2024 - Noti fication method for GPA and zoning ordinances on parcels, preliminary applications, and project proposals
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11 - November 27, 2024 - City of Cupertino Electrical Utility Costs and Usage Information 11 - November 27, 2024 - Rodrigues Avenue Bicycle and Pedestrian Safety Enhancements 12 - December 12, 2024 - Climate Action Plan Progress Report 12 - December 12, 2024 - Monthly Treasurer’s Investment Report for November 2024 12 - December 12, 2024 - Monthly Treasurer’s Investment Report for October 2024 12 - December 12, 2024 - Monthly Treasurer's Report for November 2024 12 - December 12, 2024 - Monthly Treasurer's Report for October 2024 12 - December 12, 2024 - Treasurer 's Investment Report for the Quarter Ending September 30, 2024
12 - December 20, 2024 - Goal Setting Workshop Preparation – Council Top 10 Projects

4. How to Search an agenda item:

A community member showed me a way to search for items on the past city meetings:
● Go to this page: https://cupertino.legistar.com/Calendar.aspx ○ Make sure that “Calendar” is selected from the top row of tabs and the “List View” is selected from the bottom row of tabs.
○ Enter the search term, such as “investment report”. Choose the year or select “ All Years”

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(Last Activity Report in the November 19, 2024 Council Meeting Agenda.)

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1 CITY COUNCILMEMBER REPORT
Meeting:  January 22, 2025

Reporting Councilmember:  Councilmember J.R. Fruen

Report Dates:  12/10/24 to 1/13/25

Item Date, Title, and Description:

Event 1. December 10, 2024 – Meeting with the City Manager – I attended my regular weekly meeting with the city manager to discuss upcoming council agendas and constituent concerns.

Event 2. December 20, 2024 – Prayer Breakfast with Rep. Liccardo – I attended a prayer breakfast hosted by Yan Zhao, C
ouncilmember of  Saratoga, featuring Rep. Liccardo on his legislative priorities as he enters Congressional office. The event was well‐attended and included numerous local area electeds. Vice Mayor Moore and Councilmember Mohan were both in attendance.

Event 3. December 20, 2024 – Silicon Valley Clean Energy (SVCE) Board Meeting – I attended this closed session me
eting on real estate acquisition for SVCE.

Event 4. January 7, 2025 – Briefing with Monica Padilla, CEO of SVCE – I received a briefing from the CEO of SVCE on the upcoming agenda for the SVCE Board meeting scheduled for January 8.

Event 5. January 7, 2025 – Sunnyvale City Council Swearing‐In an d Reorganization – I attended the swearing in of the newly elected/reelected Sunnyvale City Council, including Eileen Le, Charlsie Chang, Alyssa Cisneros, and (Mayor) Larry Klein. The meeting was well attended by elected leaders across the South Bay.

Event 6. January 8, 2025 – Silico
n Valley Clean Energy (SVCE) Board of Directors Meeting – I attended this meeting in my capacity as the City of Cupertino’s appointee to the Board. The Board selected new leadership for the coming year by appointing George Tyson, 300
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City Council  Councilmember Report

2 Councilmember of Los Altos Hills, as Board President, and Larry Klein, Mayor of Sunnyvale, as Board Vice President. The Board also selected a new Executive Committee and received various updates from the JPA’s administration before going into closed session discussion on potential litigation. The agenda and related materials are searchable at the JPA’s web site:
https://svcleanenergy.org/board‐meetings/

Event 7. January 10, 2025 – Meeting with the City Manager – I attended my regular weekly meeting with the city manager to discuss upcoming council agendas and constituent concerns.

Event 8. January 10, 2025 – Swearing‐In Ceremony for Supervisor Betty Duong – I attended the community swearing‐in ceremony for newly‐elected County Sup ervisor Betty Duong at
Mexican Heritage Plaza. Supervisor Duong is the first Vietnamese‐American county supervisor in the history of Santa Clara County. The event was extremely well attended. The Speaker of the California Assembly, Robert Rivas, administered the Oath of Office.

Event 9. January 12, 2025 – Meeting with Assemblymember Patr ick Ahrens – I met with Asm.

Ahrens to discuss Cupertino’s needs and budget asks in Sacramento.

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1 CITY COUNCILMEMBER REPORT
Meeting: January 22, 2025

Reporting Councilmember: Mayor Sheila Mohan

Report Dates: 12/10/24 to 1/13/25

Item Date, Title, and Description:

12/11/24: In my capacity as Director of the Silicon Valley Clean Energy Board, I attended the end of year board meeting and holiday mixer . The theme of the Power of Community was showcased by a panel of residents who had benefitted from SVCE programs . Rebates for electrical appliances and EV charging, community grants, and multifamily retrofits were the topics for discussion.

12/14/24: I was honored to attend the annual volunteer recognition ceremony of the Silicon Valley Korean School. The volunteers were mainly high school students from various area schools who had given their time to teach and assist children at the Korean school. I presented certificates to the volunteer students.

12/14/24: I attended a Scouts of America flag raising ceremony and spent an hour answering questions from the young scouts about my role as a public official, their responsibilities as future leaders and ways for them to contribute to the life of a community.

12/15/24: I attended the Walk Bike Cupertino holiday party and spent time talking to walking and cycling enthusiasts.

12/20/24; I participated in the South Bay Breakfast Prayer Gathering organized by the River of Life Foundation. This was a get together of mainly e lected officials and business and community leaders from the area. Newly elected Congressman Sam Liccardo was the keynote speaker.

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City Council Councilmember Report

2 12/22/24: I attended the holiday concert of the Cupertino Symphonic Band at the Quinlan Center. An overflow crowd sang along to beautiful renditions of popular songs. It was gratifying to know that the Community grant awarded by the City allowed the ensemble band to buy (instead of borrow) their own instruments. The City’s contribution was gratefully acknowledged by the performers.

12/27/24: I discussed the city’s budget process and performance measurement with Steve Toler of Baker Tilly LLP who is assisting the City with streamlining its budget processes, developing a budget document that is transparent and understandable and evaluating the City’s performance in accomplishing its highest priorities.

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