Cupertino City Council
September 3, 2025

Wednesday, September 3, 2025
5:3
0 PM

CITY OF CUPERTINO
Non-Televised Closed Session (5:30) and Televised Regular Meeting (6:45)
10300 Torre Avenue and 10350 Torre Avenue and via Teleconference City
Council

LIANG CHAO, MAYOR

KITTY MOORE, VICE MAYOR
J.R. FRUEN, COUNCILMEMBER

SHEILA MOHAN, COUNCILMEMBER
R "RAY" WANG, COUNCILMEMBER

IN PERSON AND TELECONFERENCE MEETING
For more information:
(408) 777-3200 | www.cupertino.gov
AGENDA
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IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION O
PTIONS TO OBSERVE:

Members of the public wishing to observe the meeting may do so in one of the following ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) Watch a live stream online at www.Cupertino.org/youtube and www.Cupertino.org/webcast
OPTIONS TO PARTICIPATE AND COMMENT:

Members of the public wishing to address the City Council may do so in the following ways:
1) Appear in person for Closed Session in City Hall, Conference Room C or for Open Session in Cupertino Community Hall.

A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item.

B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon.

C. Speakers must wait to be called, then proceed to the lectern/podium and speak into the microphone when recognized by the Mayor.

D. Speakers are limited to three (3) minutes each. However, the Mayor may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group between 2 and 5 members of the public in attendance may have up to 2 minutes per group member to speak, up to 10 minutes maximum.

E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices at the lectern/podium. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so in one of the following ways:
a) At the overhead projector at the podium, or
b) E-mail the document to [email protected] by 3:00 p.m. and staff will advance the

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slides/share the documents during your oral comment.
2)
Written Communications as follows:

A. E-mail comments to the City Council for Closed Session or Open Session at [email protected] as follows:
a. E-mail comments must be received by 4:00 p.m. on the day of the meeting in order to be forwarded to the City Council before the meeting.
b. Emailed comments received following agenda publication but prior to, or during, the meeting, will be posted to the City’s website after the meeting. c. These e-mail comments will also be received by each City Councilmember, the City Manager, and the City Clerk’s Office. Comments on non-agenda items sent to any other email address will be included upon the sender's request.

B. Regular mail or hand delivered addressed to the: City Council, City Hall, 10300 Torre Avenue, Cupertino, CA 95014
3) Open Session Teleconference in one of the following ways:

A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting:
https://cityofcupertino.zoom.us/webinar/register/WN_FIHONA3CTkqy5lZdqXU-jA a) Registrants will receive a confirmation email containing information about joining the webinar.
b) Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak.
c) Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.

Certain functionality may be disabled in older browsers, including Internet Explorer.

B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows:
a) Dial 669-900-6833 and enter WEBINAR ID: 872 5562 3747 b) To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c) Speakers will be recognized to speak by the last four digits of their phone number.

C. Via an H.323/SIP room system:

Join from an H.323/SIP room system:

H.323:

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144.195.19.161 (US West)
206.247.11.121 (US East)
Meeting ID: 872 5562 3747
SIP: [email protected]
ROLL CALL - 5:30 PM
10300 Torre Avenue, Conference Room C

CLOSED SESSION

1. Subject: Conference with Legal Counsel - Anticipated Litigation; California Government Code Sections 54956.9(d)(4) and 54954.5(c): (one case)

2. Subject: Conference with Labor Negotiators; California Government Code Section 54957.6 (Kristina Alfaro and Christopher Boucher)

3. Subject: Conference with Real Property Negotiators pursuant to California Government Code Section 54954.5
Property: 10480 Finch Avenue, Cupertino, CA 95014
Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim City Attorney
Negotiating parties: City of Cupertino and Cupertino Union School District Under negotiation: Price and terms of payment
RECESS
O

PEN SESSION
CALL TO ORDER - 6:45 PM
10350 Torre Avenue, Community Hall and via Teleconference

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

CEREMONIAL ITEMS

4. Subject: Recognize September as Childhood Cancer Awareness Month Recommended Action: R ecognize September as Childhood Cancer Awareness Month A - Proclamation

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5. Subject: Recognize September as National Preparedness Month Recommended Action: Present proclamation to Collaborating Agencies' Disaster Relief Effort (CADRE) in conjunction with the recognition of September as National Preparedness Month
A - Proclamation

PRESENTATIONS

6. S
ubject: Presentation on Copertino Sister City student delegation activities Recommended Action: Receive presentation on Copertino Sister City student delegation activities

POSTPONEMENTS AND ORDERS OF THE DAY

7. Subject: Appeal of fee determination made by the City Collector for Business License renewal; public hearing pursuant to Cupertino Municipal Code (CMC) Section

5.04.480(C); Appellant: Annie Lee; Business: Lee's Sandwiches; Business Address: 20363 Steven Creek Blvd, Cupertino, CA 95014
Recommended Action: Postpone this item to the November 18, 2205 City Council meeting

ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within t
he jurisdiction of the Council and not on the agenda for discussion. The total time for Oral Communications will ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority given to students. In most cases, State law will prohibit the Council from discussing or making any decisions with respect to a matter not listed on the agenda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarification, provide a reference for factual information, request staff to report back concerning a matter, or request that an item be added to a future City Council agenda in response to public comment.

CONSENT CALENDAR (Items 8-15)
Items appearing on the Consent Calendar are considered routine City business and may be approved by o
ne motion. Typical items may include meeting minutes, awards of contracts, the ratification of accounts payable, and second readings of ordinances. Any member of the Council may request to have an item removed from the Consent Calendar based on the rules set forth in the City Council Procedures Manual. Members of the public may provide input on one or more consent calendar items when the Mayor asks for public comments on the Consent Calendar.

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8. Subject: Approval of June 17, 2025 amended City Council minutes Recommended Action: App rove the June 17, 2025 amended City Council minutes Staff Report
A - Amended Minutes

9. S ubject: Approval of July 9, 2025 City Council meeting minutes Recommended Action: App rove the July 9, 2025 City Council meeting minutes A - Draft Minutes

10. S ubject: Approval of July 15, 2025 City Council meeting minutes Recommended Action: App rove the July 15, 2025 City Council meeting minutes A - Draft Minutes

11. S ubject: Approval of July 16, 2025 City Council meeting minutes Recommended Action: App rove the July 16, 2025 City Council meeting minutes A - Draft Minutes

12. S ubject: Ratifying Accounts Payable for the periods ending July 18, 2025 Recommended Action: A dopt Resolution No. 25-069 ratifying Accounts Payable for the Period ending July 18, 2025
Staff report
A – Draft Resolution
B – AP Payment Register for the Period Ending 7.18.25

13. S ubject: Consider amendments to the City Council Special Project Policy Recommended Action: Adopt Resolution No. 25-070 approving the updated City Council Special Project Policy
Staff Report
A – Updated City Council Special Project Policy (Redline) B – Updated City Council Special Project Policy (Clean) C – Draft Resolution

14. Subject: Approve July 1, 2025, through June 30, 2028, Memorandum of Understanding setting the salary and terms and conditions of employment for the Operating Engineers Local No. 3 Union, AFL-CIO (OE3); Approve and update the salary and terms and conditions of employment for the Unrepresented (Management and Confidential) Employees and Appointed Employees Compensation Programs; Approve and update the terms and conditions of employment for the Elected Officials.

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Recommended Action: Adopt Resolution 25-071 amending the Memorandum of Understanding (MOU) for the Operating Engineers Local No. 3 Union, AFL-CIO (OE3) based on the attached tentative agreements; and
Approve the corresponding Salary Schedule for OE3 employees effective July 12, 2025; and
Adopt Resolution 25-072 amending salary and terms and conditions of employment for the Unrepresented (Management and Confidential) Employees and Appointed Employees Compensation Programs; and
Approve the corresponding Salary Schedules for Unrepresented and Appointed employees effective July 12, 2025; and
Adopt Resolution 25-073 amending terms and conditions of employment for the Elected Officials’ Compensation Program; and
Adopt Resolution 25-074 to approve budget modification number 2526-405 increasing appropriations by $1,202,622 ensuring that there are sufficient budget appropriations to cover the costs associated with the negotiated contracts.

Staff Report
A - Appointed Employee's Compensation Program (Clean)
B - Appointed Employee's Compensation Program (Redline) C – Draft Resolution Appointed Compensation Program
D - MOU- OE3 2025-2028 (Clean)
E - MOU- OE3 2025-2028 (Redline)
F – July 30, 2025 OE3 Signed Tentative Agreement
G - Draft Resolution OE3 MOU
H - Elected Officials Compensation Program (Clean)
I – Elected Officials Compensation Program (Redline)
J - Draft Resolution Elected Compensation Program
K - Unrepresented Comp (Clean)
L - Unrepresented Comp (Redline)
M – Draft Resolution Unrepresented Compensation Program N – Draft Resolution for Budget Modification

15. Subject: First Amendment to Affordable Housing Covenant and Restriction on Sale Price (“First Amendment”) and Substitution of Trustee and Full Reconveyance with Trustor Consent (“Reconveyance”) with respect to the Nineteen800 project at 19800 Vallco Parkway (“Project”).

Recommended Action: 1. App rove both the First Amendment and Reconveyance provided herewith and authorize the City Manager to execute the documents and deliver them for recordation.

2. Authorize the City Attorney to make minor modifications to the First Amendment and Reconveyance as deemed necessary to effectuate the intent of the parties.

Staff Report
A - First Amendment of Affordable Housing Covenant and Restriction on Sale Price B - Substitution of Trustee and Full Reconveyance with Trustor Consent

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PUBLIC HEARINGS
Government Code Section 65103.5 limi ts the distribution of copyrighted material associated with the review of development projects. Members of the public wishing to view plans that cannot otherwise be distributed under Govt. Code Section 65103.5 may make an appointment with the Planning Division to view them at City Hall by sending an email to [email protected]. Plans will also be made available digitally during the hearing to consider the proposal.

16. Subject: Introduce amendments to Municipal Code Chapters 19.08 (Definitions), and

19.112 (Accessory Dwelling Units) and Associated Environmental Review. (Application No. MCA-2025-001; Applicant: City of Cupertino; Location: City-wide) Recommended Action: That the City Council Conduct the first reading of Ordinance No. 25-2274 (Attachment A): “An Ordinance of the City Council of the City of Cupertino amending Municipal Code Chapters 19.08 (Definitions), and 19.112 (Accessory Dwelling Units) regarding Accessory Dwelling Units.” Staff Report
A - Draft Ordinance (Clean)
B - Letter from the CA Department of Housing and Community Development dated April, 24 , 2025. (Review of Cupertino’s Accessory Dwelling Unit (ADU) Ordinance under State ADU Law (Gov. Code, §§ 66310 - 66342))
C - Planning Commission Resolution No. 2025-14
D - Draft Ordinance (Redline)

ACTION CALENDAR

17. Subject: Introduce Municipal Code amendments to Cupertino Municipal Code, Title 11, Vehicles and Traffic, Section 11.24.130, Section 11.27.050, Section 11.28.010, and Section 11.28.020, pertaining to the overnight parking of oversized vehicles on public streets.

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Recommended Action: 1. C onduct first reading of Ordinance 25-2275: “An Ordinance of the City Council of the City of Cupertino Amending Title 11, Vehicles and Traffic, of the City of Cupertino Municipal Code Sections 11.24.130 (Prohibited for more than seventy-two hours), Section 11.27.050 (Issuance of permits to residents and members of designated groups), Section 11.28.010 (Definitions), and Section 11.28.020 (Parking of oversized vehicles restricted)”;

2. Request staff to report back to Council one year post implementation regarding impacts of new rules and possible suggested revisions;

3. Request staff to install oversized vehicle parking restriction signage in areas staff deems to be disproportionally impacted by oversized vehicle parking, including on Bandley Drive, Alves Drive and Saich Way, adjacent to the local Target store, and approve funding of $10,000 for such signage;

4. Request staff to update the City’s website to allow residents to obtain parking permits for their oversized vehicles online.

4. Approve an additional $25,000 for signage at City entrances. Staff will deploy the funds and install such signs once it determines that the new Ordinance is workable and effective; and

5. Find that the proposed actions are exempt from CEQA.

Staff Report
A - Draft Ordinance (Redline)
B - Draft Ordinance (Clean)

18. Subject: Acceptance of the Stevens Creek Boulevard Corridor Vision Study (Continued from July 15, 2025)
Recommended Action: Adopt Resolution No. 25-075 accepting the Stevens Creek Boulevard Corridor Vision Study, including the additional qualifications recommended by the Cupertino Bicycle Pedestrian Commission and Planning Commission, and directing City staff to work through the multijurisdictional working group and Steering Committee to further assess the Study's recommendations and opportunities for implementation.

Staff Report
A - Stevens Creek Boulevard Corridor Vision Study
B - Resolution 19-089
C - Draft Resolution
D - Mayor Chao - Recommended Resolution
E - Vice Mayor Moore - Recommended Resolution

STUDY SESSION

19. S
ubject: Options on Commission Oversight of Transportation Matters Recommended Action: Provide input to staff on the preferred options for having transportation projects reviewed by commissions and provide direction to staff to take the necessary steps to implement the changes.

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Staff Report

ITEMS REMOVED FROM THE CONSENT CALENDAR
C

ITY MANAGER REPORT

20. Subject: City Manager Report
A - City Manager Report

ORAL COMMUNICATIONS - CONTINUED
C

OUNCILMEMBER REPORTS

21. Subject: Councilmember Reports
A - Councilmember Report, Fruen
B - Councilmember Report, Moore

FUTURE AGENDA ITEMS
The Upcoming Draft Agenda Items Report is a tentative council meeting agenda calendar that lists upc
oming City Council meeting dates and tentative agenda items, all of which are subject to change.

22. S ubject: Upcoming Draft Agenda Items Report
A - Upcoming Draft Agenda Items Report

ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence l
egislative or administrative action may be required by the City of Cupertino’s lobbying ordinance (Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose communications regarding any legislative or administrative are solely limited to appearing at or submitting testimony for any public meeting held by the City are not required to register as lobbyists.

For more information about the lobbying ordinance, please contact the City Clerk’s Office at 10300 Torre Avenue, Cupertino, CA 95014; telephone (408) 777-3223; email [email protected]; and website: www.cupertino.org/lobbyist.

The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law.

Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to

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http://www.cup ertino.org/cityclerk for a reconsideration petition form.

In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format.

Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council packet archives linked from the agenda/minutes page on the City web site.

IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section

2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website.

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CITY OF CUPERTINO
Agenda Item
25-14178 Agenda Date: 9/3/2025
Agenda #: 1.

Subject: Conference with Legal Counsel - Anticipated Litigation; California Government Code Sections 54956.9(d)(4) and 54954.5(c): (one case)
CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
25-14171 Agenda Date: 9/3/2025
Agenda #: 2.

Subject: Conference with Labor Negotiators; California Government Code Section 54957.6 (Kristina Alfaro and Christopher Boucher)
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CITY OF CUPERTINO
Agenda Item
25-14253 Agenda Date: 9/3/2025
Agenda #: 3.

Subject: Conference with Real Property Negotiators pursuant to California Government Code Section 54954.5

1. Property: 10480 Finch Avenue, Cupertino, CA 95014

2. Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim City Attorney

3. Negotiating parties: City of Cupertino and Cupertino Union School District

4. Under negotiation: Price and terms of payment
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CITY OF CUPERTINO
Agenda Item
25-14110 Agenda Date: 9/3/2025
Agenda #: 4.

Subject: Recognize September as Childhood Cancer Awareness Month Recognize September as Childhood Cancer Awareness Month CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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Proclamation

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,
NOW,

THEREFORE, BE

IT RESOLVED
Childhood cancer is the leading cause of death by disease in children; and
46 children per day or 16,790 children per year are diagnosed with cancer in the U.S; an d
The average age of diagnosis is 6 years old; and
80% of childhood cancer patients are diagnosed late and with metastatic disease; and
Two-thirds of childhood cancer patients will have chronic health conditions as a result of their treatment toxicity, with one quarter being classified as severe to life-threatening; and
Hundreds of non-profit organizations at the local and national level are helping children with cancer and their families cope through educational, emotional and financial support; and T
oo many children are affected by this deadly disease and more must be done to raise awareness and find a cure.

I, Mayor Liang Chao, and the Cupertino City Council, hereby declare September 2025, as
Childhood Cancer Awareness Month
and support this cause that so deeply impacts families in every community across our country. ____
_________________
The Honorable Liang Chao
Mayor, City of Cupertino
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Agenda Item
25-14224 Agenda Date: 9/3/2025
Agenda #: 5.

Subject: Recognize September as National Preparedness Month Present proclamation to Collaborating Agencies' Disaster Relief Effort (CADRE) in conjunction with the recognition of September as National Preparedness Month CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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Proclamation

WHEREAS, National Preparedness Month is an opportune time for every resident of the City of Cupertino to join citizens across our nation in preparing their homes, businesses, and communities for any type of emergency, including natural disasters such as
earthquakes, wildfires, floods, and other large-scale emergencies we cannot predict; and
WHEREAS, Preparing now, ahead of an emergency, is one invaluable tool to improve community response to various types of disasters, and to increase the chance of survival, recovery, and return to normalcy following a catastrophic event; and
WHEREAS, A well-connected community is a prepared community, and the City’s volunteers strive year-round to prepare for emergencies through the Block Leader and Citizen Corps programs; and WHEREAS, All residents of the City of Cupertino are urged to plan ahead for disasters and encourage their loved ones to do so by participating in neighborhood preparedness activities and registering for the Santa Clara County AlertSCC mass notification system.

THEREFORE, I, Mayor Liang Chao, and the Cupertino City Council do hereby Proclaim the month of September 2025 as
National Preparedness Month
in the City of Cupertino and call on all government agencies, private organizations, businesses, and residents of Cupertino to develop their own emergency preparedness plan and work together toward creating a stronger, more resilient community.

IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Cupertino to be affixed this Wednesday, September Fourth, Two Thousand and Twenty- Five.
____________________________
The Honorable Liang Chao
Mayor, City of Cupertino
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Agenda Item
25-14223 Agenda Date: 9/3/2025
Agenda #: 6.

Subject: Presentation on Copertino Sister City student delegation activities Receive presentation on Copertino Sister City student delegation activities CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
25-14240 Agenda Date: 9/3/2025
Agenda #: 7.

Subject: Appeal of fee determination made by the City Collector for Business License renewal; public hearing pursuant to Cupertino Municipal Code (CMC) Section 5.04.480(C); Appellant: Annie Lee; Business: Lee's Sandwiches; Business Address: 20363 Steven Creek Blvd, Cupertino, CA 95014 Postpone this item to the November 18, 2205 City Council meeting CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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Agenda Item
25-14165 Agenda Date: 9/3/2025
Agenda #: 8.

Subject: Approval of June 17, 2025 amended City Council minutes Approve the June 17, 2025 amended City Council minutes
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OFFICE OF THE CITY CLERK

CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366
CUPERTINO.GOV

CITY COUNCIL STAFF REPORT
Date: September 3, 2025
Subject
Approval of June 17, 2025, amended City Council meeting minutes Recommended Action
Approve the June 17, 2025, amended City Council meeting minutes Background
At the July 1, 2025 meeting, the Council approved the minutes from the June 17, 2025 City Council meeting. Upon review, it was noted that Item No. 13 did not indicate which Councilmembers moved and seconded the motion.

Reasons for Recommendation and Available Options
Staff requests that the Council approve the amended minutes, now including the names of the members who moved and seconded the motion.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

City Work Program (CWP) Item/Description
None
Council Goal:

N/A
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Lauren Sapudar, Deputy City Clerk
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Reviewed by: Kirsten Squarcia, Interim Deputy City Manager/City Clerk Approved for Submission by: Tina Kapoor, Interim City Manager

Attachments:

A – Amended Minutes

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APPROVED MINUTES

CUPERTINO CITY COUNCIL
Tuesday, June 17, 2025

SPECIAL MEETING

At 5:35 p.m., Mayor Liang Chao called the Special City Council Meeting to order in City Hall Conference Room C, 10300 Torre Avenue, Cupertino, CA 95014; and via teleconference locations: Burlington Marriott Lobby, 1 Burlington Mall Rd, Burlington, MA 01803; and Via Nemorense 15, 00199 Roma RM, Italy.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen (participated remotely), Sheila Mohan, and R “Ray” Wang (participated remotely). Absent:

None.

In open session prior to closed session, Mayor Chao opened the public comment period regarding any items on the agenda. No members of the public requested to speak and Mayor Chao closed the public comment period.

CLOSED SESSION

1. Subject: Conference with Labor Negotiators, unrepresented employee; Title: Acting City Manager; California Government Code Sections 54954.5(f) and 54957.6(a)

The Council met with Conference with Labor Negotiators.

2. Subject: Public Employee Employment; Title: City Manager Recruitment; California Government Code Sections 54954.5(e) and 54957(b)(1)

The Council discussed City Manager Recruitment.

ADJOURNMENT

At 6:39 p.m., Mayor Chao adjourned the Special City Council Meeting. 24 CC 09-03-2025
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REGULAR MEETING

At 6:48 p.m., Mayor Chao called the Regular City Council Meeting to order and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference; and via teleconference locations: Burlington Marriott Lobby, 1 Burlington Mall Rd, Burlington, MA 01803; and Via Nemorense 15, 00199 Roma RM, Italy.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen (participated remotely), Sheila Mohan, and R “Ray” Wang (participated remotely). Absent:

None.

CLOSED SESSION REPORT

City Attorney Floy Andrews reported on the special meeting closed session held at 5:30 p.m., City Attorney Andrews reported that the City Council unanimously voted to appoint Tina Kapoor as Interim City Manager.

City Attorney Andrews also reported on the special meeting closed sessions held on June 3 and June 6:

On June 3, the City Council voted to approve a draft separation, severance, and general release agreement with City Manager Pamela Wu, who had been on administrative leave since May 2. Mayor Chao and Councilmembers Wang, Mohan, and Fruen voted in favor; Vice Mayor Moore voted against.

On June 6, the Council considered the same agreement, which had been signed by City Manager Wu with minor changes. Mayor Chao and Councilmembers Wang and Mohan voted in favor; Vice Mayor Moore voted against, and Councilmember Fruen was absent.

At that time, the separation, severance, and general release agreement became final. The salient provisions of the voluntary agreement include the following: the former City Manager will receive eight months of her twelve-month severance; a payout of unused vacation and administrative leave totaling $311,089.53; and eight months of COBRA coverage. Former City Manager Wu agreed to waive her right to bring suit against the City for any known or unknown claims and the City also agreed to waive its right to sue the former City Manager. Ms. Wu, on the one hand, and elected City officials, the appointed City Manager, and the City Attorney, on the other, agreed to refrain from making any slanderous, libelous, or disparaging statements about one another. Both parties were represented by legal counsel.
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City Council Minutes June 17, 2025

CEREMONIAL ITEMS

1. Subject: Proclamation recognizing Friends of the Cupertino Library Recommended Action: Present proclamation recognizing Friends of the Cupertino Library

Bob McKibbin accepted the proclamation on behalf of the Friends of the Cupertino Library.

Mayor Chao presented the proclamation recognizing Friends of the Cupertino Library.

2. Subject: Proclamation recognizing the Cupertino-De Anza Optimist Club Recommended Action: Present proclamation recognizing the Cupertino-De Anza Optimist Club

Dennis Whittaker accepted the proclamation on behalf of the Cupertino-De Anza Optimist Club.

Mayor Chao presented the proclamation recognizing the Cupertino-De Anza Optimist Club.

3. Subject: Certificates of Recognition to Kennedy Middle School Science Olympiad Team, second place winners at 2025 Science Olympiad National Tournament Recommended Action: Present certificates of recognition to Kennedy Middle School Science Olympiad Team for placing second at the 2025 Science Olympiad National Tournament

Dr. Dewees Gwendolyn, Principal Kennedy Middle School, and the Science Olympiad Team received the certificates of appreciation.

Mayor Chao presented the certificates of recognition to the Kennedy Middle School Science Olympiad Team for placing second at the 2025 Science Olympiad National Tournament.

POSTPONEMENTS AND ORDERS OF THE DAY – None

ORAL COMMUNICATIONS

Written communications for this item included emails to the Council.

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The following members of the public spoke:

Stanley Young, representing IFPTE Local 21/CEA, discussed labor negotiations.

Rodney Weathers discussed contract negotiations for City employees.

Rhoda Fry discussed the budget, zoning legislation, and the redevelopment of the McClellan Terrace Apartments.

William Jiang discussed safety measures at Wilson Park baseball field.

Jennifer Griffin discussed state housing legislation and retail along Stevens Creek Boulevard.

Vivek Sagdeo discussed the development project at 20840 Stevens Creek Boulevard.

Rajiv Chamraj discussed development projects at 20840 Stevens Creek Boulevard and 20739 Scofield Drive.

Nupur Hiremath, representing Silicon Valley Clean Energy (SVCE), discussed the SVCE organization.

Alex Corbalis discussed contract negotiations for City employees.

Peggy Griffin discussed proposed state legislation on local zoning and community college housing near De Anza College.

Planning Commissioner San R (representing self) discussed City employees and budget, including annual fees and consultant costs.

CONSENT CALENDAR (4-11)

Mayor Chao opened the public comment period and the following members of the public spoke.

Charles Williams (Item 9)
Jean Bedord (Items 6 and 11)
Planning Commissioner San R (representing self) San R (Item 9)

Mayor Chao closed the public comment period.

Councilmembers made comments.
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Moore requested an informational memorandum on the loss of retail, including the estimated amount of potential retail space lost since 2018 due to SB 35, the Housing Accountability Act, the Density Bonus Law, and SB 330.

MOTION: Wang moved and Mohan seconded to approve Items 4-11 on the Consent Calendar as presented. The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

4. Subject: Approval of June 3, 2025 Special City Council meeting minutes Recommended Action: Approve the June 3, 2025 City Council meeting minutes

5. Subject: Approval of June 3, 2025 Regular City Council meeting minutes Recommended Action: Approve the June 3, 2025 Regular City Council meeting minutes

6. Subject: Approval of negotiated Separation, Severance, and General Release Agreement with City Manager Pamela Wu
Recommended Action: Ratify the Agreement of Separation, Severance, and General Release by and Between the City of Cupertino (City) and City Manager Pamela Wu (Employee), dated June 6, 2025

7. Subject: Amendment to 2025 Council Committee Assignments to designate Vice Mayor Kitty Moore as the Second Alternate to attend the ABAG General Assembly and Conference on June 20, 2025
Recommended Action: Amend the 2025 Council Committee Assignments to designate Vice Mayor Kitty Moore as the Second Alternate to attend the ABAG General Assembly and Conference, scheduled for Friday, June 20, 2025, from 10:00 a.m. to 11:30 a.m. at the Bay Area Metro Center, 375 Beale Street, San Francisco, CA 94105

8. Subject: Ratifying Accounts Payable for the periods ending May 9, 2025, and May 23, 2025
Recommended Action: A. Adopt Resolution No. 25-044 ratifying Accounts Payable for the Period ending May 9, 2025; and
B. Adopt Resolution No. 25-045 ratifying Accounts Payable for the Period ending May 23, 2025

Written communications for this item included emails to the Council.

9. Subject: Amend Chapter 16.74 of the Municipal Code to adopt CAL FIRE's recommendations for Fire Severity Hazard Zones in the Local Responsibility Area and 28 CC 09-03-2025
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Chapter 16.40 of the Municipal Code to update a reference to the updated map.

Recommended Action: Conduct the second reading of Ordinance No. 25-2272 (Attachment A): “An Ordinance of the City Council of the City of Cupertino amending Chapter 16.74 of the Municipal Code to adopt Fire Severity Hazard Zones in the Local Responsibility Area and Chapter 16.40 to update a reference to the updated map”.

10. Subject: Approval of a Final Map and the Subdivision Improvement Agreement for the 7-Unit Bianchi Way Development Project (Tract No. 10648; Applicant: Bianchi Way LLC; Location: 10070-10082 Bianchi Way; APN: 359-07-021) Recommended Action: Adopt Resolution No. 25-046:
1) Approving the final map consisting of Tract No. 10648; 2) Accepting the street dedication and public easements as shown on the map; and 3) Authorizing the City Engineer to execute and record the Subdivision Improvement Agreement.

Written communications for this item included supplemental report with staff answers to councilmember questions and emails to the Council.

11. Subject: Amendment to the Grant Agreement with Apple Inc. (Apple) to include the Interstate 280/Wolfe Road Interchange Project as an eligible project in the agreement, reallocate donated funds to the Interchange Project, and accept the grant funds; and, Amendment to the Funding Agreement with the Santa Clara Valley Transportation Authority (VTA) for the Interchange Project to extend the term to December 31, 2029.

Recommended Action: That the City Council:
1) Authorize the City Manager to Execute an Amendment to the June 18, 2019, Grant Agreement between the City of Cupertino and Apple Inc. to:
a) Include the I-280/Wolfe Road Interchange Project as an eligible Grant Project; and b) Reallocate $1,400,000 in donated grant funds from the 2019 Grant Agreement to support the I-280/Wolfe Road Interchange Project (100-88-844 900-964); and c) Accept up to $2,600,000 in Additional Grant Funds from Apple Inc. to address the funding gap for the I-280/Wolfe Road Interchange Project; and d) Adopt Resolution No. 25-047 approving Budget Modification #2425-396 to transfer out $333,333.33 from fund 420 and transfer into fund 100, and budget grant revenue of $3,666,666.67 into fund 100 with an expense of $4,000,000. 2) Approve the Fifth Amendment to the January 25, 2016, Funding Agreement with the Santa Clara Valley Transportation Authority for I-280/Wolfe Road Interchange Improvements Project to extend the term of the agreement to December 31, 2029.

PUBLIC HEARINGS

12. Subject: Brush Abatement Program hearing to hear objections to proposed removal of 29 CC 09-03-2025
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brush and order abatement of the public nuisance; Resolution ordering abatement of potential fire hazard pursuant to Cupertino Municipal Code (Section 16.40.200) regarding Defensible space (brush) and Resolution No. 25-029 Recommended Action: 1.) Conduct Brush Abatement Program hearing to note objections of property owners having their name on the list of properties that have been non-compliant in removing brush; and

2.) Adopt the Resolution No. 25-048 ordering abatement of public nuisance and potential fire hazard pursuant to Cupertino Municipal Code (Section 16.40.200) regarding defensible space (brush) and Resolution No. 25-029 (Attachment A).

Written communications for this item included a staff presentation.

City Clerk Kirsten Squarcia gave a presentation.

Councilmembers asked questions and made comments.

Santa Clara County Fire Department Assistant Chief Hector Estrada answered questions.

Mayor Chao opened the public hearing and, seeing no one, closed the public hearing.

MOTION: Mohan moved and Wang seconded to adopt the Resolution No. 25-048 ordering abatement of public nuisance and potential fire hazard pursuant to Cupertino Municipal Code (Section 16.40.200) regarding defensible space (brush) and Resolution No. 25-029. The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

ACTION CALENDAR

13. Subject: Approve agreements for post-collection services and destination facilities for garbage and construction and demolition (C&D) debris with attendant rate increases Recommended Action: 1. Adopt Resolution No. 25-049 approving the following agreements for post-collection services, and authorize the City Manager to execute the agreements in substantially the same form as presented:
a. An Agreement with Zanker Road Resource Management, LLC for solid waste construction and demolition (C&D) material processing services to begin November 21, 2025, with a ten-year term
b. An agreement with International Disposal Corporation of California, Inc., for disposal of garbage at Newby Island Sanitary Landfill Facility with a ten-year term c. A Merchant agreement with the City of Sunnyvale for garbage processing at the Sunnyvale Materials Recovery and Transfer Station (SMart Station) and residue 30 CC 09-03-2025
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disposal for a term of 20 years

2. Adopt Resolution No. 25-050 approving Budget Modification #2526-395 increasing appropriations in the Resource Recovery (Fund 520) budget by $35,000 through the use of fund balance to cover differences in disposal and C&D processing cost during the period between November, 21 2025 and January 31, 2026, allowing customer rates to remain unchanged until the beginning of Recology's Rate Period Six, which begins February 1, 2026

Written communications for this item included a staff presentation and emails to the Council.

Environmental Programs and Sustainability Manager Ursula Syrova gave a presentation.

Councilmembers asked questions and made comments.

Mayor Chao opened the public comment period and the following members of the public spoke.

Planning Commissioner San R (representing self)
Peggy Griffin
Lisa Warren

Mayor Chao closed the public comment period.

MOTION: Moore moved and Mohan seconded to:

1. Adopt Resolution No. 25-049 approving the following agreements for post- collection services, and authorize the City Manager to execute the agreements in substantially the same form as presented:
a. An Agreement with Zanker Road Resource Management, LLC for solid waste construction and demolition (C&D) material processing services to begin November 21, 2025, with a ten-year term
b. An agreement with International Disposal Corporation of California, Inc., for disposal of garbage at Newby Island Sanitary Landfill Facility with a ten-year term
c. A Merchant agreement with the City of Sunnyvale for garbage processing at the Sunnyvale Materials Recovery and Transfer Station (SMart Station) and residue disposal for a term of 20 years

2. Adopt Resolution No. 25-050 approving Budget Modification #2526-395 increasing appropriations in the Resource Recovery (Fund 520) budget by $35,000 through the use of fund balance to cover differences in disposal and C&D processing cost during 31 CC 09-03-2025
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the period between November, 21 2025 and January 31, 2026, allowing customer rates to remain unchanged until the beginning of Recology's Rate Period Six, which begins February 1, 2026
The motion passed with the following vote: Ayes: Chao, Moore, Fruen, and Mohan.

Noes: Wang. Abstain: None. Absent: None.

At 9:03 p.m., Mayor Chao recessed the meeting. The meeting was reconvened at 9:10 p.m. with all Councilmembers present.

14. Subject: Introduce Municipal Code amendments to Cupertino Municipal Code, Title 2, Chapter 2.96, Sections 2.96.010 Established-Composition and 2.96.020 Terms of Office, pertaining to the Economic Development Committee.

Recommended Action: 1. Conduct the first reading of Ordinance 25-2273 “An Ordinance of the City Council of the City of Cupertino Amending City Code Title 2 Chapter 2.96 Economic Development Committee, Section 2.96.010 Established-Composition and Section 2.96.020 Terms of Office.”

2. Find that the proposed actions are exempt from CEQA.

Written communications for this item included a staff presentation and emails to the Council.

City Attorney Floy Andrews reviewed the staff report.

Councilmembers asked questions and made comments.

Mayor Chao opened the public comment period and the following members of the public spoke.

Sustainability Commissioner Susan Hansen, representing the Sustainability Commission
Sustainability Commissioners Sonali Padgaonkar and Jack Carter ceded their time to Susan Hansen
Planning Commissioner San R (representing self)

Mayor Chao closed the public comment period.

MOTION: Chao moved and Moore seconded for staff to return with an amended first reading of the Ordinance at the July 1 City Council meeting, with changes to the EDC (Economic Development Committee) composition so that it includes representatives from the Sustainability Commission, Planning Commission, Technology, Information, and Communications Commission (TICC), and Parks and Recreation Commission, each 32 CC 09-03-2025
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serving a one-year term. All other details of the Ordinance will remain unchanged.

AMENDMENT: Chao amended the motion for the EDC to be composed of one Councilmember and three Commissioners, one each from the Planning Commission, Sustainability Commission, and TICC, with each commission representative serving a one-year term. All other details of the Ordinance will remain unchanged. Moore accepted the amendment.

The amended motion passed with the following vote: Ayes: Chao, Moore, and Fruen.

Noes: Mohan, and Wang. Abstain: None. Absent: None.

15. Subject: Options on preservation and anti-displacement of Below Market Rate (BMR) units; Consider approval of BMR Anti-Displacement Policy Recommended Action: Receive presentation on preservation and anti-displacement for tenants residing in expiring Below Market Rate units in market rate developments for adoption; Adopt Resolution No. 25-051 (Attachment A) approving amendments to the BMR Admin Manual to create an anti-displacement policy for tenants residing in expiring Below Market Rate units

Written communications for this item included a staff presentation and emails to the Council.

Senior Housing Coordinator Nicky Vu gave a presentation.

Councilmembers asked questions and made comments.

Mayor Chao opened the public comment period and the following members of the public spoke.

Jennifer Griffin
Jean Bedord
Jan Fabry
Sujatha Venkatraman, representing West Valley Community Services Rhoda Fry
Peggy Griffin
Planning Commissioner San R (representing self)

Mayor Chao closed the public comment period.

MOTION: Chao moved and Wang seconded to extend the meeting until 11:20 p.m. to allow for completion of Item 15. The motion passed with the following vote: Ayes: Chao, Moore, 33 CC 09-03-2025
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Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

MOTION: Mohan moved and Chao seconded to adopt Resolution No. 25-051, as amended, to proceed with the waitlist procedure, with the condition that consideration of anti-displacement relocation assistance be deferred to a future date.

Amendment:

Remove Sections 5, 6, and 7 from the Draft Resolution, and direct staff to return with additional information on those sections at a future meeting.

The amended motion passed with the following vote: Ayes: Chao, Moore, Fruen, and Mohan. Noes: Wang. Abstain: None. Absent: None.

ADJOURNMENT

At 11:15 p.m., Mayor Chao adjourned the Regular City Council Meeting per rule. There was no Council discussion on the remaining agenda items.

16. Subject: Consider the potential purchase of and appoint a negotiator for the potential purchase of 10480 Finch Avenue, owned by the Cupertino Unified School District, adjacent to Sedgwick Elementary School (postponed from July 3, 2025) Recommended Action: Appoint the Interim City Attorney and Acting City Manager to negotiate with the Superintendent of the Cupertino Unified School District or her designee regarding the possible purchase of 10480 Finch Avenue, Cupertino, CA 95014, Assessor’s Parcel Number 375-40-067, from Cupertino Unified School District on terms established by the City Council.

Written communications for this item included a staff presentation and emails to the Council.

This item was continued to the July 1, 2025 City Council meeting per rule.

ITEMS REMOVED FROM THE CONSENT CALENDAR - None

CITY MANAGER REPORT

17. Subject: City Manager Report

Acting City Manager Tina Kapoor reported on recent highlights and upcoming events as provided in the published agenda.

ORAL COMMUNICATIONS - CONTINUED – None

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COUNCILMEMBER REPORTS

18. Subject: Councilmember Reports

Councilmembers reported on their various committees and events as provided in the published agenda.

FUTURE AGENDA ITEMS

This item was not heard.

As noted under the Consent Calendar, Moore requested an informational memorandum on the loss of retail, including the estimated amount of potential retail space lost since 2018 due to SB 35, the Housing Accountability Act, the Density Bonus Law, and SB 330.

Minutes prepared by:

Kirsten Squarcia, City Clerk

Amendment Note:

These minutes were amended by the City Council on September 3, 2025, to correct Item 13 to add that the motion was made by Vice Mayor Moore and seconded by Councilmember Mohan.

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CITY OF CUPERTINO
Agenda Item
25-14139 Agenda Date: 9/3/2025
Agenda #: 9.

Subject: Approval of July 9, 2025 City Council meeting minutes Approve the July 9, 2025 City Council meeting minutes
CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Wednesday, July 9, 2025

SPECIAL MEETING

At 1:04 p.m., Mayor Liang Chao called the Special City Council Meeting to order in City Hall Conference Room C, 10300 Torre Avenue, Cupertino, CA 95014.

ROLL CALL

Present: Mayor Liang Chao , Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang. Absent: None.

In open session prior to closed session, Mayor Chao opened the public comment period regarding any items on the agenda. No mem bers of the public requested to speak and Mayor Chao closed the public comment period.

CLOSED SESSION

1. Subject: Conference with legal counsel - anticipated litigation; California Government Code Section 54956.9(d)(4) and 54954.5(c): (one case)

Council met with legal counsel regarding the anticipated litigation.

OPEN SESSION REPORT REGARDING CLOSED SESSION

City Attorney Floy Andrews reported on the actions taken during the closed session . City Attorney Andrews reported that there was no reportable action.

ADJOURNMENT

At 2:37 p.m., Mayor Chao adjourned the Special City Council Meeting.

Minutes prepared by:

_________________________
Kirsten Squarcia, City Clerk
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CITY OF CUPERTINO
Agenda Item
24-13595 Agenda Date: 9/3/2025
Agenda #: 10.

Subject: Approval of July 15, 2025 City Council meeting minutes Approve the July 15, 2025 City Council meeting minutes
CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Tuesday, July 15, 2025

At 6:00 p.m., Mayor Liang Chao called the Regular City Council Meeting to order in City Hall Conference Room C, 10300 Torre Avenue, Cupertino, CA 95014 ; and Teleconference Location:

JW Marriott Sahar, IA Project Road, Chhatrapati Shivaji International Airport, Andheri, Mumbai, India, 400099.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang (participated remotely). Absent: None.

In open session prior to closed session, Mayor Chao opened the public comment period regarding any items on the agenda. No members of the public requested to speak and Mayor Chao closed the public comment period.

CLOSED SESSION

1. Subject: Conference with Labor Negotiators pursuant to Government Code § 54957.6 (Kristina Alfaro and Christopher Boucher)
Council met with Labor Negotiators.

At 6:34 p.m., Mayor Chao recessed the meeting.

At 6:47 p.m., Mayor Chao reconvened the Regular City Council Meeting in open s ession and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference ; and Teleconference Location: JW Marriott Sahar, IA Project Road, Chhatrapati Shivaji International Airport, Andheri, Mumbai, India, 400099.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang (participated remotely). Absent: None.

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CLOSED SESSION REPORT

City Attorney Floy Andrews reported on the actions taken during the closed session held at 6:00 p.m. City Attorney Andrews reported that there was no reportable action.

CEREMONIAL ITEMS - None

PRESENTATIONS

2. Subject: Presentation from Santa Clara Valley Transportation Authority (VTA) regarding ongoing services and projects update
Recommended Action: Receive presentation from Santa Clara Valley Transportation Authority (VTA) regarding ongoing services and projects update

Written communications for this item included a presentation.

VTA General Manager and Chief Executive Officer Carolyn Gonot gave a presentation.

Council received the presentation from Santa Clara Valley Transportation Authority (VTA) regarding ongoing services and projects update.

POSTPONEMENTS AND ORDERS OF THE DAY

3. Subject: Award of a design professional services agreement to DIALOG Design LP for the City Annex Improvements project (420 -99-248) for the renovation of an exis ting building located at 10455 Torre Avenue for a total not -to-exceed amount of $493,243. (Continued from July 1, 2025)
Recommended Action: 1. Award a design professional services agreement to DIALOG Design LP for the City Hall Annex Project in the amount not to exceed $448,243; and

2. Authorize the City Manager to execute a Design Professional Services Agreement with DIALOG Design LP when all conditions have been met; and

3. Authorize the Director of Public Works to execute any necessary services or change orders, up to a contingency amount of $45,000 (approximately 10% of base services,) for a total contact amount of $493,243.

MOTION: Chao moved and Wang seconded to p ostpone this item to September . The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang.

Noes: None. Abstain: None. Absent: None.

ORAL COMMUNICATIONS

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Written communications for this item included emails to the Council.

The following members of the public spoke:

Krish Arora discussed addressing youth climate anxiety with the City’s Climate Action Plan.

Jennifer Griffin discussed Senate Bill 79 on housing development and transit-oriented development.

Aathaav Chandrasekaran discussed squirrels being endangered by traffic in certain locations.

Wilson Lee discussed a proposal to update the City’s Accessory Dwelling Unit ordinance regarding setbacks.

Housing Commissioner Yuyi He (representing self) discussed renter displacement.

Housing Commissioner Connie Cunningham (representing self) discussed renter displacement.

Evan discussed AI integration and the CompassPoint Mentorship organization.

Toby Leavitt, representing San Francisco Shakespeare Festival, discussed Free Shakespeare in the Park.

Tracy Hsu discussed the City’s Senate Bill 9 ordinance regarding flag lot splits and the minimum lot depth requirement.

Qian Wang discussed mitigating noise from a soundwall gap along Highway 280 near North Blaney Avenue.

Peggy Griffin discussed mitigating noise from a soundwall gap along Highway 280 near North Blaney Avenue.

Rhoda Fry discussed truck noise from Lehigh cement plant, bike safety around Lawson Middle School, and the McClellan Terrace property purchase.

Planning Commissioner San Rao (representing self) discussed the public comment procedure and the Lifetime contract at the Cupertino Sports Center.

CONSENT CALENDAR (Items 4-9)

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Mayor Chao provided an oral report for Item 7.

Mayor Chao opened the public comment period and , seeing no one, closed the public comment period.

MOTION: Wang moved and Mohan seconded to approve the Consent Calendar as amended for Item 9. The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

4. Subject: Approval of July 1, 2025 City Council minutes Recommended Action: Approve the July 1, 2025 City Council minutes

5. Subject: Ratifying Accounts Payable for the periods ending June 6, 2025, June 20, 2025 and July 3, 2025
Recommended Action: A. Adopt Resolution No. 25-059 ratifying Accounts Payable for the Period ending June 6, 2025;
B. Adopt Resolution No. 25-060 ratifying Accounts Payable for the Period ending June 20, 2025; and
C. Adopt Resolution No. 25-061 ratifying Accounts Payable for the Period ending July 3, 2025

6. Subject: Annual Evaluation Report on the Federal Emergency Management Agency (FEMA) Community Rating System's (CRS) Program for Public Information.

Recommended Action: Adopt Resolution No. 25 -062 Accepting the Annual Evaluati on Report for Fiscal Year 2025 (Year 4) of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information.

7. Subject: Approval of Interim City Manager Employment Agreement; Proposed Amendments to the Appointed Employees’ Compensation Program Recommended Action : 1. Adopt Resolution No. 25 -063 approving the Interim City Manager Employment Agreement between the City of Cupertino and Tina Kapoor, and authorize the Mayor to execute the contract; and

2. Adopt Resolution No. 25 -064 amending the Appointed Employees’ Compensation Program

8. Subject: Second reading of Municipal Code amendments to Cupertino Municipal Code, Title 2, Chapter 2.96, Sections 2.96.010 Established-Composition and 2.96.020 Terms of Office, pertaining to the Economic Development Committee.

Recommended Action : 1. Conduct the second reading and enact Ordinance 25 -2273 “An Ordinance of the City Council of the City of Cupertino Amending City Code Title 2 Chapter 2.96 Economic Development Committee, Section 2.96.010 42 CC 09-03-2025
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Established-Composition and Section 2.96.020 Terms of Office.”

2. Find that the proposed actions are exempt from CEQA.

9. Subject: Budget Adjustments related to the Assistant Director of Parks and Recreation and the Assistant City Manager and Deputy City Manager positions in the City Manager’s Office resulting in net savings of $62,586 for the City annually Recommended Action: 1. Adopt Resolution No. 25-065 approving Budget Modification No. 2425-399, increasing appropriations by $291,532 for the Assistant Director of Parks and Recreation; and

2. Adopted Resolution No. 25 -066 amending the Unrepresented Employee’s Compensation Program to eliminate the Assistant City Manager position, resulting in ongoing salary savings of $354,118 annually in the City Manager’s Office. (Unanimous)

Written communications for this item included a desk item report with staff responses to councilmember questions and a supplemental report with: Attachments G – Revised Draft Resolution Amending the Unrepresented Employee’s Compensation Program, H – Revised Amendments to the Unrepresented Employee’s Compensation Program (Clean), I – Revised Amendments to the Unrepresented Employee’s Compensation Program (Redline).

PUBLIC HEARINGS

10. Subject: Approval of lien assessment and collection of fees on private parcels resulting from abatement of public nuisance (weeds and/or brush) for the annual We ed and Brush Abatement Programs
Recommended Action : 1. Conduct a public hearing to consider objections from any property owners listed on the assessment report; and

2. Adopt Resolution No. 25-067 approving the lien assessment and collection of fees on private parcels for the annual Weed and Brush Abatement Programs.

Written communications for this item included a presentation.

City Clerk Kirsten Squarcia gave a presentation.

Councilmembers asked questions and made comments.

Mayor Chao opened the public hearing and the following members of the public spoke.

Suejane Han
Hament Mahajan
Tracy Hsu
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Anil Agrawal

Mayor Chao closed the public hearing.

MOTION: Mohan moved and Fruen seconded to:

1. Conduct a public hearing to consider objections from any prope rty owners listed on the assessment report; and

2. Adopt Resolution No. 25 -067 approving the lien assessment and collection of fees on private parcels for the annual Weed and Brush Abatement Programs.

The motion passed with the following vote: Ayes: Chao, Moo re, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

At 8:23 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 8:30 p.m. with all councilmembers present.

STUDY SESSION

11. Subject: Study Session to review an application to develop new ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property along Mary Avenue (APN: 326-27-053) Recommended Action : Conduct study Session on the Mary Avenue project and provide comments to staff and applicant.

Written communications for this item included a presentation , supplemental report with staff responses to council member questions, and emails to the Council.

The following Charities Housing representatives gave a presentation: Kathy Robinson, Peter Ko, Laura Roberts, Andy Lief, and Dennise Jauregui.

Councilmembers asked questions and made comments.

Mayor Chao opened the public comment period and the following members of the public spoke.

Yvonne Thorstenson, representing Cupertino for All
Trevor
Housing Commissioner Connie Cunningham (representing self) Dolly Sandoval
Anita Lusebrink
Gia Pham, representing Housing Choices
Orrin Mahoney
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Peggy Griffin
Calley Wang
Jennifer Shearin
Duleep Pillai
Jennifer Lucas, representing the California State Council on Developmental Disabilities Planning Commissioner San Rao (representing self)

Mayor Chao closed the public comment period.

Moore requested an informational memo on the parking plans and proposed changes for the development on Mary Avenue (APN: 326-27-053).

MOTION: Chao moved, and Wang seconded, to direct the staff to look at the p arking configuration on Mary Avenue to explore possibly reconfiguring and creating more parking spaces; direct the City Attorney to investigate if the City Council could be the final approving body for the project; and return to Council.

FRIENDLY AMENDMENT: Councilmember Wang made a friendly amendment to look into the implications of California Constitution Article 34.

MODIFICATION: Chao modified the motion to request that the City Attorney provide an informational memo on California Constitution Article 34 implications, and to clarify that the Council would like the project to move forward.

The Council did not vote on this motion.

SUBSTITUTE MOTION: Fruen moved and Mohan seconded a substitute motion to allow the project to proceed as previously described; to provide the requested information via an informational memo on the topic of Article 34; and to address the questions of parking and other issues raised in the supplemental, which could be clarified in an informational memo. The substitute motion passed with the following vote: Ayes: Moore, Fruen, and Mohan. Noes: Chao and Wang . Abstain: None. Absent:

None.

12. Subject: Study Session regarding possible updates to oversized vehicle parking restrictions in the public right-of-way (Continued on July 1, 2025) Recommended Action : Recommend that the City Council consider the Planning Commission’s recommendations to amend Sections 11.24.130 (72-hour parking limit), Section 11.24.200 (removal of vehicles), Section 11.28.010 (definition of oversized vehicles), and Section 11.28.020 (vehicle parking regulations) of the Municipal Code, to enhance the current prohibition on parking oversized vehicles for more than seventy-two (72) hours on any public street

Written communications for this item included a presentation and emails to the 45 CC 09-03-2025
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Council.

City Attorney Floy Andrews gave a presentation.

Councilmembers asked questions and made comments.

MOTION: Fruen moved and Chao seconded a motion to suspend the rules and extend the meeting to consider Items 12 and 13 until finished. The motion passed with the following vote:

Ayes: Chao, Fruen, and Mohan. Noes: Moore and Wang. Abstain: None. Absent: None.

Mayor Chao opened the public comment period and the following members of the public spoke.

Jean Bedord
Planning Commissioner San Rao (representing self)
Planning Commissioner Tracy K (representing self)

Mayor Chao closed the public comment period.

The Council conducted a straw poll and there was support for the following:

 Limit parking to no more than 72 hours; vehicles must be moved at least 1,500 feet and may not return for 72 hours.
 Prohibit overnight parking on public streets, with an online permit system to allow exceptions and a process to resolve violations.
 Include an exception for residents as part of a pilot program, which will last no more than one year.
 When applying for a permit, require applicants to indicate whether they are residents or non-residents.
 Define a citywide ban to include all public streets, parking lots, the public right-of- way, and any publicly owned facility.
 Hold off on considering an extra permit allowance for non-residents.  Install signage at entrances, exits, and identified problem areas.  Review the proposed signage language at the first reading of the ordinance.  Maintain complaint-based enforcement for now, with staff to report back on whether additional measures are needed.
 Staff will return to Council for a review in one year and may return earlier if needed.  Examine San Jose’s Oversized and Lived-In Vehicle Enforcement (OLIVE) pilot program as a possible alternative, which may require another study session.

ACTION CALENDAR
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13. Subject: Acceptance of the Stevens Creek Boulevard Corridor Vision Study Recommended Action: Adopt Resolution No. 25-068 accepting the Stevens Creek Boulevard Corridor Vision Study, including the additional qualifications recommended by the Cupertino Bicycle Pedestrian Commission and Planning Commission, and directing City staff to work through the multijurisdictional working group and Steering Committee to further assess the Study's recommendations and opportunities for implementation

Written communications for this item included a presentation, a desk item with staff responses to council member questions, and emails to the Council.

MOTION: Chao moved and Moore seconded to postpone th is item to the next regular meeting. The motion passed with the following vote: Ayes: Chao, Moore, Mohan, and Wang. Noes: Fruen. Abstain: None. Absent: None.

ADJOURNMENT

At 11:30 p.m., Mayor Chao adjourned the Regular City Council Meeting. There was no further discussion on the remaining items.

ITEMS REMOVED FROM THE CONSENT CALENDAR – None

CITY MANAGER REPORT

14. Subject: City Manager Report

Interim City Manager Tina Kapoor reported on recent highlights and upcoming events as provided in the published agenda.

ORAL COMMUNICATIONS - CONTINUED – None

COUNCILMEMBER REPORTS

15. Subject: Councilmember Reports

Councilmembers reported on their various committees and events as pr ovided in the published agenda.

FUTURE AGENDA ITEMS

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City Council Minutes July 15, 2025

This item was not heard.

As noted under Item 11, informational memos were requested on the parking plans and proposed changes for the development on Mary Avenue ; and on the topic of California Constitution Article 34.

16. Subject: Upcoming Draft Agenda Items Report

A tentative council meeting agenda calendar was provided in the published agenda.

Minutes prepared by:

_________________________
Kirsten Squarcia, City Clerk

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CITY OF CUPERTINO
Agenda Item
25-14141 Agenda Date: 9/3/2025
Agenda #: 11.

Subject: Approval of July 16, 2025 City Council meeting minutes Approve the July 16, 2025 City Council meeting minutes
CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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DRAFT MINUTES

CUPERTINO CITY COUNCIL
Wednesday, July 16, 2025

SPECIAL MEETING

At 7:00 p.m., Mayor Liang Chao called the Special City Council Meeting to order in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA 95014.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen and Sheila Mohan. Absent: Councilmember R “Ray” Wang.

COMMISSION INTERVIEWS

1. Subject: Interview and appoint to fill vacancies on the Housing Commission (Business Representative) and Public Safety Commission
Recommended Action: Conduct interviews and make appointments to fill one vacancy on the Housing Commission (Business Representative) and one vacancy on the Public Safety Commission

Written communications for this item included an amended Attachment A – Interview Schedule.

Mayor Chao opened the public comment period and, seeing no one, closed the public comment period.

Councilmembers asked questions and made comments.

Council conducted interviews to fill special vacancies on the Housing Commission and Public Safety Commission.

At 7:27 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 7:32 p.m. with all Councilmembers present (Wang absent).

The Council continued interviewing applicants.

At 8:04 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 8:12 p.m. with all

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City Council Minutes July 16, 2025

Councilmembers present (Wang absent).

The Council continued interviewing applicants.

Councilmembers asked questions and made comments.

The Council voted to make appointments using both the electronic voting system and handwritten ballots. Images of the voting results are attached as Exhibit A following the minutes.

MOTION: Moore moved and Fruen seconded to appoint Gregory Klein to the Public Safety Commission with a partial term ending January 30, 2027. The motion passed with the following vote: Ayes: Chao, Moore, Fruen and Mohan. Noes: None. Abstain: None.

Absent: Wang.

No action was taken to appoint a Housing Commission Business Representative.

ADJOURNMENT

At 8:55 p.m., Mayor Chao adjourned the Special City Council Meeting.

Minutes prepared by:

_______________________________
Lauren Sapudar, Deputy City Clerk

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Exhibit A

City Council Public Safety Commission Interviews
July 16, 2025
Unofficial Council Voting Results (approved City Council minutes become the official record)

Round 1

Handwritten Ballots

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CITY OF CUPERTINO
Agenda Item
25-14242 Agenda Date: 9/3/2025
Agenda #: 12.

Subject: Ratifying Accounts Payable for the periods ending July 18, 2025 Adopt Resolution No. 25-069 ratifying Accounts Payable for the Period ending July 18, 2025 CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: September 3, 2025

Subject
Ratifying Accounts Payable for the periods ending July 18, 2025

Recommended Action
A. Adopt Resolution No. 25-XXX ratifying Accounts Payable for the Period ending July 18, 2025
Discussion
Unlike the Treasurer’s Monthly Investment Reports that require regular reporting within a specific number of days, pursuant to California Government Code Section 41004 and 53607, the frequency of reporting the City’s Payment Register follows Resolution No. 5939 which provides that the report will be “presented to the City Council not less often than once a month for ratification.” As such, monthly batches of Payment Registers are presented to City Council at the second meeting following the close of the reporting period to ensure sufficient time to present the previous month's batches within one report.

The City Council did not hold a meeting in August as outlined in the approved City Council Procedures Manual, Section 8.11 City Council Recess Period, with no opportunity to provide the Weekly Payment Registers covering July’s disbursements. Following the approved resolution while considering the Recess Period, the July reporting period is being presented in the first meeting following the recess.

Staff inadvertently included the first bi-weekly July AP report in the June AP report that went to City Council on July 15, 2025.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

City Work Program (CWP) Item/Description
None.
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Council Goal
Fiscal Strategy, Public Engagement and Transparency.

California Environmental Quality Act
Not applicable.
_____________________________________

Prepared by: Jonathan Orozco, Finance Manager
Reviewed by: Kristina Alfaro, Director of Administrative Services and City Treasurer Approved for Submission by: Tina Kapoor, Interim City Manager

A – Draft Resolution 7.18.25
B – AP Payment Register for the Period Ending 7.18.25

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Attachment A
RESOLUTION NO. 25-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE

AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR

GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING JULY 18, 2025

WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and

WHEREAS, the said claims and demands have been audited as required by law.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of September, 2025 by the following vote:

Vote Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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Resolution No. 25-XXX

CERTIFICATION

The Finance Man ager hereby certifies to the accuracy of said records and to the availability of funds for payment.

CERTIFIED:

Jonathan Orozco, Finance Manager

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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
736896 07/17/2025 Open Accounts Payable Alcatraz Cruises, LLC $1,853.95 Invoice Date Description Amount
57237931 07/11/2025 Senior Trip: 9/4/25 - Escape to Alcatraz $1,853.95 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,853.95
736897 07/17/2025 Open Accounts Payable AllStar Cable Products. Inc. $693.17 Invoice Date Description Amount
124864 06/16/2025 FY 24-25 Traffic Cables $693.17
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$693.17
736898 07/17/2025 Open Accounts Payable American Public Works Association $1,433.00 Invoice Date Description Amount
000884486 04/16/2025 FY 24-25 APWA Membership Renewal for Public Works Employees
$1,433.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,433.00
736899 07/17/2025 Open Accounts Payable AT&T $115.56
Invoice Date Description Amount
5558-062825 06/28/2025 960 731-7142 555 8 $115.56
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$115.56
736900 07/17/2025 Open Accounts Payable AT&T $9,622.02
Invoice Date Description Amount
000023743084 07/10/2025 FY 24-25 9391051384 6/10/25-7/9/25 $1,622.39 000023751739 07/12/2025 FY 24-25 9391023221 (408-253-9200) 6/12/25-7/11/25 $67.16 000023751741 07/12/2025 FY24-25 9391023223 6/12/25-7/11/25 $93.19 000023751835 07/12/2025 FY 24-25 9391023218 (238-371-7141) 6/12/25-7/11/25 $64.04 000023751836 07/12/2025 FY24-25 9391023217 (237-361-8095) 6/12/25-7/11/25 $81.28 000023751837 07/12/2025 FY24-25 9391023216 (233-281-5494) 6/12/25-7/11/25 $65.62 000023751838 07/12/2025 FY24-25 9391023215 (233-281-4421) 6/12/25-7/11/25 $83.29 000023752706-0 07/12/2025 FY24-25 9391066758 - 4087771305 | | 10185 N

STELLING RD
$20.27
000023752706-1 07/12/2025 FY24-25 9391066758 - 4087771306 | | 10185 N STELLING RD - Sherif
$20.29
000023752706-2 07/12/2025 FY24-25 9391066758 - 4087771307 | | 10185 N

STELLING RD
$20.29
000023752706-3 07/12/2025 FY24-25 9391066758 - 4087771311 | | 22221 MC CLELLAN RD - Enviro
$25.36
000023752706-4 07/12/2025 FY24-25 9391066758 - 4087771318 | | 10555 MARY AV - Traffic
$36.29
000023752706-5 07/12/2025 FY24-25 9391066758 - 4087771331 | | 21975 SAN

FERNANDO AV - BBF
$20.79
Monday, July 21, 2025Pages: 1 of 38user: Indrani Sengupta 58 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000023752706-6 07/12/2025 FY24-25 9391066758 - 4087771340 | | 10555 MARY AV - Alarm
$20.54
000023752706-7 07/12/2025 FY24-25 9391066758 - 4087771344 | | 21251

STEVENS CREEK BL - SEN
$20.29
000023752706-8 07/12/2025 FY24-25 9391066758 - 4087771345 - CH- PG&E Meter
$20.44
000023752706-9 07/12/2025 FY24-25 9391066758 - 4087771346 | | 21111

STEVENS CREEK BL
$20.44
000023752706-10 07/12/2025 FY24-25 9391066758 - 4087771348 | | 10555 MARY AV - Alarm-
$20.52
000023752706-11 07/12/2025 FY24-25 9391066758 - 4087771355 | | 10555 MARY AV - Mechanic
$20.29
000023752706-12 07/12/2025 FY24-25 9391066758 - 4087773102 | | 10185 N STELLING RD - Museum
$20.29
000023752706-13 07/12/2025 FY24-25 9391066758 - 4087773103 | | 10185 N

STELLING RD
$20.29
000023752706-14 07/12/2025 FY24-25 9391066758 - 4087773109 - FAX $20.29 000023752706-15 07/12/2025 FY24-25 9391066758 - 4087773112 | | 21111

STEVENS CREEK BL
$21.72
000023752706-16 07/12/2025 FY24-25 9391066758 - 4087773113 | | 21111

STEVENS CREEK BL
$20.59
000023752706-17 07/12/2025 FY24-25 9391066758 - 4087773137 | | 10185 N

STELLING RD
$20.29
000023752706-18 07/12/2025 FY24-25 9391066758 - 4087773143 | | 21975 SAN

FERNANDO AV - BBF
$21.31
000023752706-19 07/12/2025 FY24-25 9391066758 - 4087773145 | | 21975 SAN

FERNANDO AV - BBF
$20.44
000023752706-20 07/12/2025 FY24-25 9391066758 - 4087773156 | | 21251

STEVENS CREEK BL - SEN
$20.29
000023752706-21 07/12/2025 FY24-25 9391066758 - 4087773164 | | 21111

STEVENS CREEK BL
$20.44
000023752706-22 07/12/2025 FY24-25 9391066758 - 4087773168 | | 21111

STEVENS CREEK BL
$20.44
000023752706-23 07/12/2025 FY24-25 9391066758 - 4087773254 | | 21975 SAN

FERNANDO AV
$25.36
000023752706-24 07/12/2025 FY24-25 9391066758 - 4087773258 | | 21975 SAN

FERNANDO AV - BBF
$20.30
000023752706-25 07/12/2025 FY24-25 9391066758 - 4087773287 - Comm Hall - Alarm
$20.29
000023752706-26 07/12/2025 FY24-25 9391066758 - 4087773288 - Comm Hall - Fire Alarm
$20.80
000023752706-27 07/12/2025 FY24-25 9391066758 - 4087773293 - Comm Hall - Fire Alarm
$20.29
000023752706-28 07/12/2025 FY24-25 9391066758 - 4087773302 | | 21251

STEVENS CREEK BL
$20.29
000023752706-29 07/12/2025 FY24-25 9391066758 - 4087773305 | | 21251

STEVENS CREEK BL - SEN
$20.29
000023752706-30 07/12/2025 FY24-25 9391066758 - 4087773317 - CH- Finance CC VISA
$20.44
000023752706-31 07/12/2025 FY24-25 9391066758 - 4087773333 - CH- FAX downstairs
$20.44
Monday, July 21, 2025Pages: 2 of 38user: Indrani Sengupta 59 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000023752706-32 07/12/2025 FY24-25 9391066758 - 4087773365 | | 21251

STEVENS CREEK BL
$20.29
000023752706-33 07/12/2025 FY24-25 9391066758 - 4087773369 | | 21251

STEVENS CREEK BL - SEN
$21.60
000023752706-34 07/12/2025 FY24-25 9391066758 - 4087773370 | | 21251

STEVENS CREEK BL - SEN
$20.73
000023752706-35 07/12/2025 FY24-25 9391066758 - 4087773372 | | 21251

STEVENS CREEK BL
$20.29
000023752706-36 07/12/2025 FY24-25 9391066758 - 4087773387 | | 10555 MARY AV
$20.29
000023752706-37 07/12/2025 FY24-25 9391066758 - 4087773388 | | 10555 MARY AV
$20.29
000023752706-38 07/12/2025 FY24-25 9391066758 - 4087773399 | | 10555 MARY $20.51 000023752706-39 07/12/2025 FY24-25 9391066758 - 4087773416 | | 21251

STEVENS CREEK BL - SEN
$20.29
000023752706-40 07/12/2025 FY24-25 9391066758 - 4087773419 | | 21251

STEVENS CREEK BL - SEN
$20.29
000023751738-0 07/12/2025 FY24-25 9391023228-McClellan alarm $31.58 000023751738-1 07/12/2025 FY24-25 9391023228-4082558166 - Service Center Admin
$31.58
000023751738-2 07/12/2025 FY24-25 9391023228-City Hall $2,618.72 000023751738-3 07/12/2025 FY24-25 9391023228-Service Center $130.43 000023751738-4 07/12/2025 FY24-25 9391023228-Wilson Park $31.58 000023751738-5 07/12/2025 FY24-25 9391023228-Street Maintenance $31.73 000023751738-6 07/12/2025 FY24-25 9391023228-Monte Vista - 0720858144 $524.22 000023751738-7 07/12/2025 FY24-25 9391023228-BBF Golf - 0720858146 $427.35 000023751738-8 07/12/2025 FY24-25 9391023228-BBF Park - 0720858145 $427.35 000023751738-9 07/12/2025 FY24-25 9391023228-0720858348 - $427.35 000023751738-10 07/12/2025 FY24-25 9391023228-0720858349 - 10229 North Portal Avenue
$427.35
000023751738-11 07/12/2025 FY24-25 9391023228-Teleconnect: BTN0720858350 $427.35 000023751738-12 07/12/2025 FY24-25 9391023228-720858352 $524.22 000023751738-13 07/12/2025 FY24-25 9391023228-Teleconnect: BTN0722762181 $524.22 000023751738-14 07/12/2025 FY24-25 9391023228-4084461114 - 10455 Miller Ave $31.58 000023751738-15 07/12/2025 FY24-25 9391023228-4084461126 - 19784 Wintergreen dr.
$31.58
000023751738-16 07/12/2025 FY24-25 9391023228-4084461164 - 10299 N

PORTAL AV
$31.58
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,086.17
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$67.16
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$165.54
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,282.86
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$20.29
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736901 07/17/2025 Open Accounts Payable Bay Aerials Gymnastics $11,328.00 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $11,328.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$11,328.00
736902 07/17/2025 Open Accounts Payable Boething Treeland Farms, Inc. $3,540.05 Invoice Date Description Amount
SI-1433385 06/30/2025 FY 24-25 Trees - Skylark, Training Yellow, Confetti, Sunset Gold
$3,239.05
SI-1433623 07/02/2025 Trees/ROW - Koelreuteria Bipinnata $301.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,540.05
736903 07/17/2025 Open Accounts Payable California Building Officials $3,210.00 Invoice Date Description Amount
18851 06/27/2025 FY 24-25 CALBO Ed Week Fall 2025 $3,210.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,210.00
736904 07/17/2025 Open Accounts Payable California Building Standards Commission
$2,749.50
Invoice Date Description Amount
BSA APR-JUN25 07/18/2025 FY24-25 BSA APR 1 - JUNE 30, 2025 $2,749.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,749.50
736905 07/17/2025 Open Accounts Payable California Water Service $43,759.10 Invoice Date Description Amount
3333-062525 06/25/2025 FY24-25 5926633333 5/17/25-6/18/25 $43,759.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$43,759.10
736906 07/17/2025 Open Accounts Payable CALPELRA $390.00 Invoice Date Description Amount
CASH-17749 05/27/2025 FY 24-25 CalPELRAFY25/26 Membership for Vanessa Guerra
$390.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$390.00
736907 07/17/2025 Open Accounts Payable CINTAS CORP $655.24 Invoice Date Description Amount
4234776292 06/24/2025 FY 24-25 OE3 Uniforms $655.24
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$655.24
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736908 07/17/2025 Open Accounts Payable COAST COUNTIES PETERBILT $413.81 Invoice Date Description Amount
01251670P 07/10/2025 Fleet - Radiator, Coolant, Plug, O-Ring $1,014.99 01239165P 01/23/2025 Fleet - Credit for Invoice 01238473P ($312.82) 01245824P 04/22/2025 Fleet - Credit for Invoice 01245688P ($288.36) Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$413.81
736909 07/17/2025 Open Accounts Payable County of Santa Clara $2,214.00 Invoice Date Description Amount
IN1348446 06/16/2025 Environmental Health Fee - Food Prep/Food SVC OP QCC
$1,107.00
IN1347398 06/16/2025 2025-2026 Blackberry Farm Cafe Environmental Health Fee
$1,107.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,214.00
736910 07/17/2025 Open Accounts Payable County of Santa Clara -Sheriff $26,189.00 Invoice Date Description Amount
1800094154 06/13/2025 FY24-25 Other Supplemental Law Enforcement Svs HHS Grad-2 6/5/25
$623.00
1800094157 06/13/2025 FY24-25 Other Supplemental Law Enforcement Svs Apple WWDC 6/9/25
$25,316.00
1800094085 06/04/2025 FY24-25 LIVE SCAN SVCS APR25 $250.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$26,189.00
736911 07/17/2025 Open Accounts Payable Cupertino Copertino Sister Cities Association
$1,507.14
Invoice Date Description Amount
Copertino060125 06/01/2025 FY24-25 Sister Cities Annual Expense Reimbursement $1,507.14 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,507.14
736912 07/17/2025 Open Accounts Payable Department of Conservation $12,099.56 Invoice Date Description Amount
FEE APR-JUN 25 07/18/2025 FY24-25 FEE APR-JUN 25 $12,099.56 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,099.56
736913 07/17/2025 Open Accounts Payable DEPARTMENT OF JUSTICE $224.00 Invoice Date Description Amount
827601 06/30/2025 FY24-25 FINGERPRINT APPS JUNE25 $224.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$224.00
736914 07/17/2025 Open Accounts Payable Devil Mountain Wholesale Nursery $441.90 Invoice Date Description Amount
INV541782 06/27/2025 FY 24-25 Trees - Acer Rubrum Oct Glory 15gal $441.90 Monday, July 21, 2025Pages: 5 of 38user: Indrani Sengupta 62 CC 09-03-2025
62 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$441.90
736915 07/17/2025 Open Accounts Payable Division of the State Architect $363.00 Invoice Date Description Amount
APR-JUN25 07/15/2025 FY24-25 DISABILITY ACCESS & EDUCATION FEE QUARTERLY REPORT ($4)
$363.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$363.00
736916 07/17/2025 Open Accounts Payable Don Caruth $1,500.00 Invoice Date Description Amount
07242025 07/24/2025 2025 Summer Concert Series - July 24, 2025 $1,500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,500.00
736917 07/17/2025 Open Accounts Payable Facilitron Inc. $2,224.43 Invoice Date Description Amount
6DP6Y7XQ87247 07/07/2025 July 4th CUSD Rental Fees - Sedgwick $535.50 BSZBHKK96ZPC7 07/07/2025 July 4th CUSD Rental Fees - Hyde $1,688.93 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,224.43
736918 07/17/2025 Open Accounts Payable HOME DEPOT CREDIT SERVICES $4,795.11 Invoice Date Description Amount
1511436 05/30/2025 FY 24-25 Facilities - Robert Disposal Hose $8.25 8512385 06/02/2025 FY 24-25 Facilities - Michael C Instant Start Elec. $77.58 2102997 05/29/2025 FY 24-25 Facilities - Bart Hose Repair $4.90 2623555 05/29/2025 FY 24-25 Facilities - Bart Dishwasher Air Gap $13.51 2092971 05/29/2025 FY 24-25 Facilities - Domingo Rubber Hose $87.46 2521295 05/29/2025 FY 24-25 Grounds - Richard Tapcon Dust & Lint Remover, Drill BIT
$262.95
6010170 06/04/2025 FY 24-25 Streets - John S Poly Roller $55.62 5093678 06/05/2025 FY 24-25 Grounds - Travis Elbow, Valve, Adapter, Reducing Brass
$35.35
5021860 06/05/2025 FY 24-25 Trees/ROW - Ricardo A Staple Gun, Shop Towels
$98.32
5522823 06/05/2025 FY 24-25 Facilities - Domingo Tube Straps, Hinged Flange
$40.41
380241 06/10/2025 FY 24-25 Streets - TruFuel, Oil, Trime Line $389.15 34959 06/10/2025 FY 24-25 Streets - Jonathan W Liner, Bucket, Paint Cup, Brush
$136.86
6010181 06/04/2025 FY 24-25 Fleet - Andrew S Dawn, Febreze, Degreaser, Rivet, Fuel
$1,025.78
9601928 06/11/2025 FY 24-25 Facilities -Chandler Sink Plunger $13.10 0380239 06/10/2025 FY 24-25 Trees/ROW - Brett ROD Threaded Zinc, Hex Nut, Rod
$137.79
8602324 06/12/2025 FY 24-25 Streets - John R Multi-Surface Grade P $131.12 Monday, July 21, 2025Pages: 6 of 38user: Indrani Sengupta 63 CC 09-03-2025
63 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
4603557 06/16/2025 FY 24-25 Grounds - Travis Charger, Flex Volt, Power Cleaner
$609.22
4204999 06/16/2025 FY 24-25 Grounds - Travis Credit for Return ($162.96) 0523948 06/10/2025 FY 24-25 Grounds Travis Lumber Tie, Valve $23.07 0523968 06/10/2025 FY 24-25 Travis Valve, Coupling $27.11 4603558 06/16/2025 FY 24-25 Grounds - Travis Plant Tie, Hose, Shelf, Wire $137.42 2510830 06/18/2025 FY 24-25 Grounds - Travis Starter Kit, Bare Tool $327.02 3370495 06/17/2025 FY 24-25 Grounds - Aaron Battery, Plaster, Carabiner, File
$542.75
7012234 06/23/2025 FY 24-25 Trees/ROW - Ricardo Gain Flings, Febreze and Oxi
$50.61
7390201 06/23/2025 FY 24-25 Grounds - Aaron Hose, Washers $91.83 7611083 06/23/2025 FY 24-25 Facilities - Robert Supply Line, Auto Fresh $11.43 5036552 06/25/2025 FY 24-25 Trees/ROW - Wheelbarrow Tire $40.93 0022064 06/20/2025 FY 24-25 Trees/ROW- Adam P- Variety Set, M-12 Fuel, Dremel
$326.98
5606507 06/25/2025 FY 24-25 Facilities- Robert G - Mounting Cable Ties $29.76 4094762 06/16/2025 FY 24-25 Grounds- Travis W- 60-Volt GPM $187.85 7605813 06/23/2025 FY 24-25 Facilities - Bart Repair Ring, Rat Snap Trap $33.94 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,422.47
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$389.15
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$323.60
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$634.11
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,025.78
736919 07/17/2025 Open Accounts Payable HUICHEN LIN $1,159.20 Invoice Date Description Amount
071125 07/11/2025 FY 24-25 May-June 2025 Classes $1,159.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,159.20
736920 07/17/2025 Open Accounts Payable HY Floor & Gameline Painting $5,984.00 Invoice Date Description Amount
25149-01 06/18/2025 FY 24-25 Senior Center Wet Scrub and Recoat Gym Floor
$5,984.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,984.00
736921 07/17/2025 Open Accounts Payable Joint Venture Silicon Valley $19,676.00 Invoice Date Description Amount
11914COScupertin 06/24/2025 2025-26 Joint Venture Silicon Valley Co-Star Real Estate Service
$7,176.00
11887EDAcupertin 06/06/2025 2025-26 JV Silicon Valley Economic Development Alliance Dues
$5,000.00
11854NETcupertin 04/15/2025 JVSV Public Investment – Fiscal Year 2025-2026 $7,500.00 Monday, July 21, 2025Pages: 7 of 38user: Indrani Sengupta 64 CC 09-03-2025
64 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$19,676.00
736922 07/17/2025 Open Accounts Payable Lester Giles Markarian $405.00 Invoice Date Description Amount
063025 06/30/2025 FY 24-25 Payment for Blacksmithing Demo 4/26/25 6/29/25
$405.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$405.00
736923 07/17/2025 Open Accounts Payable Lisa Molaro $490.00 Invoice Date Description Amount
LMJuneParty2025 07/11/2025 FY24-25 Lisa Molaro June Parties Contractor Payment $490.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$490.00
736924 07/17/2025 Open Accounts Payable Lube Squad Of SFO LLC $663.01 Invoice Date Description Amount
24497 07/01/2025 Fleet - Oil Synthetic $663.01
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$663.01
736925 07/17/2025 Open Accounts Payable Michele Westlaken $313.60 Invoice Date Description Amount
071125 07/11/2025 FY 24-25 May-June 2025 Classes $313.60 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$313.60
736926 07/17/2025 Open Accounts Payable MING FEN LEE $1,288.00 Invoice Date Description Amount
071125 07/11/2025 FY 24-25 May-June 2025 Classes $1,288.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,288.00
736927 07/17/2025 Open Accounts Payable Mood Media $43.14 Invoice Date Description Amount
58998190 07/01/2025 Recurring Services from 01-JUL-25 to 31-JUL-25 $43.14 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$43.14
736928 07/17/2025 Open Accounts Payable Napa Auto Parts $637.95 Invoice Date Description Amount
750162 06/23/2025 FY 24-25 Fleet - Wiper Blade, Exactfit Beam $69.11 750622 07/01/2025 Fleet - Cabin Air Filter $73.36
750620 07/01/2025 Fleet - Air Filter, Serpentine Belt $63.85 750630 07/01/2025 Fleet - Fleetrunner Belt $44.70
751044 07/08/2025 Fleet - Lamp, Oil Filter $386.93
Paying Fund Cash Account Amount
Monday, July 21, 2025Pages: 8 of 38user: Indrani Sengupta 65 CC 09-03-2025
65 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$637.95
736929 07/17/2025 Open Accounts Payable National Academy of Athletics $1,775.40 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $1,775.40 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$1,775.40
736930 07/17/2025 Open Accounts Payable National Recreation and Park Association
$1,200.00
Invoice Date Description Amount
07092025 07/09/2025 NRPA Department Membership FY26 $1,200.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,200.00
736931 07/17/2025 Open Accounts Payable Occupational Health Centers of California, A Medi
$80.00
Invoice Date Description Amount
86657022 06/03/2025 FY 24-25 TB Test w/ Chest X-Ray $80.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$80.00
736932 07/17/2025 Open Accounts Payable Operating Engineers Local Union No. 3 $1,421.64
Invoice Date Description Amount
07112025 07/11/2025 Union Dues pp 6/28/25-7/11/25 $1,421.64 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,421.64
736933 07/17/2025 Open Accounts Payable ORLANDI TRAILER $170.93 Invoice Date Description Amount
230985 02/05/2025 FY 24-25 Fleet- Jack Flange Mount $170.93 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$170.93
736934 07/17/2025 Open Accounts Payable PARS or Public Agency Retirement Services.
$673.75
Invoice Date Description Amount
58242 07/03/2025 FY 24-25PARS Annual Statement Fee $673.75 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$673.75
736935 07/17/2025 Open Accounts Payable Pegasus Products Group, LLC $745.68 Invoice Date Description Amount
20250126 04/30/2025 FY 24-25 Full Color 1x13 Banner $745.68 Paying Fund Cash Account Amount
Monday, July 21, 2025Pages: 9 of 38user: Indrani Sengupta 66 CC 09-03-2025
66 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$745.68
736936 07/17/2025 Open Accounts Payable Pepsi-Cola $489.40 Invoice Date Description Amount
59734008 FY24-25 06/25/2025 Drinks & Snacks for sale in pro shop FY24-25 $489.40 Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$489.40
736937 07/17/2025 Open Accounts Payable PG&E $259.25
Invoice Date Description Amount
4212-062625 06/26/2025 FY24-25 3535370421-2 5/19/25-6/19/25 $132.58 4212-052325 05/23/2025 FY24-25 3535370421-2 4/18/25-5/18/25 $126.67 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$259.25
736938 07/17/2025 Open Accounts Payable PG&E $33,277.06 Invoice Date Description Amount
3296-062725 06/27/2025 FY 24-25 5116972329-6 5/21/25-6/22/25 $33,277.06 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$33,277.06
736939 07/17/2025 Open Accounts Payable PG&E $339.02
Invoice Date Description Amount
0349-062525 06/25/2025 FY24-25 3042033034-9 5/16/25-6/17/25 $339.02 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$339.02
736940 07/17/2025 Open Accounts Payable PG&E $102.52
Invoice Date Description Amount
8413-062625 06/26/2025 FY24-25 4685859841-3 5/20/25-6/20/25 $102.52 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$102.52
736941 07/17/2025 Open Accounts Payable PG&E $54.83
Invoice Date Description Amount
5875-062025 06/20/2025 FY24-25 2012160587-5 5/17/25-6/18/25 $54.83 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$54.83
736942 07/17/2025 Open Accounts Payable PG&E $98.25
Invoice Date Description Amount
9785-062725 06/27/2025 2016881978-5 5/19/25-6/19/25 $98.25 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$98.25
Monday, July 21, 2025Pages: 10 of 38user: Indrani Sengupta 67 CC 09-03-2025
67 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736943 07/17/2025 Open Accounts Payable PG&E $2,506.22
Invoice Date Description Amount
6480-070125 07/01/2025 FY24-25 5587684648-0 5/22/25-6/23/25 $1,453.43 6480-052925 05/29/2025 FY24-25 5587684648-0 4/23/25-5/21/25 $1,052.79 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,506.22
736944 07/17/2025 Open Accounts Payable PG&E $29,582.70 Invoice Date Description Amount
1715-061825 06/18/2025 FY24-25 4993063171-5 5/14/25-6/12/25 $29,582.70 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29,582.70
736945 07/17/2025 Open Accounts Payable PYRO SPECTACULARS NORTH, INC
$42,100.00
Invoice Date Description Amount
INV312829 07/01/2025 FY24-25 - 4th of July Fireworks $42,100.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$42,100.00
736946 07/17/2025 Open Accounts Payable REBECCA MCCORMICK $637.00 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $637.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$637.00
736947 07/17/2025 Open Accounts Payable RPM EXTERMINATORS INC $1,650.00 Invoice Date Description Amount
0117928 06/13/2025 FY 24-25 Facilities - Service Center Roaches $375.00 0117367 06/26/2025 FY 24-25 Facilities - Change Bait June 2025 $1,275.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,395.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$255.00
736948 07/17/2025 Open Accounts Payable Rupa Narayanan $322.00 Invoice Date Description Amount
071125 07/11/2025 FY 24-25 May-June 2025 Classes $322.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$322.00
736949 07/17/2025 Open Accounts Payable San Jose Water Company $146,296.17 Invoice Date Description Amount
SJW062425-0 06/24/2025 FY24-25 0573900000-7 - 22120 Stevens Creek Blvd $138.59 SJW062425-1 06/24/2025 FY24-25 3688120000-4 - Mary Ave Footbridge $266.44 SJW062425-2 06/24/2025 FY24-25 3872100000-8 - Park Canyon Oak Wy $652.64 SJW062425-3 06/24/2025 FY24-25 6287875324-3 - 22241 McClellan Rd (Simms) $472.75 SJW062425-4 06/24/2025 FY24-25 6875120000-4 - 21979 San Fernando Av $619.53 Monday, July 21, 2025Pages: 11 of 38user: Indrani Sengupta 68 CC 09-03-2025
68 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
SJW062425-5 06/24/2025 FY24-25 7112900000-7 - Oak Valley Rd $227.66 SJW062425-6 06/24/2025 FY24-25 7523510000-7 - Oak Valley Road LS $367.13 SJW062425-7 06/24/2025 FY24-25 9118810000-1 - 21121 Stevens Ck Bl Ls $562.77 SJW062425-8 06/24/2025 FY24-25 4299057897-5 - Alhambra Ave $773.44 SJW062525-0 06/25/2025 FY24-25 0068410000-1 - 22221 McClellan 8302 $2,672.49 SJW062525-1 06/25/2025 FY24-25 0134100000-6 - 8303 Memorial Park $4,306.45 SJW062525-2 06/25/2025 FY24-25 0345710000-0 - Alderbrook Ln.FS $144.33 SJW062525-3 06/25/2025 FY24-25 0677310000-0 - 10300 Torre Ave LS (Comm.Hall)
$1,565.80
SJW062525-4 06/25/2025 FY24-25 1198300000-8 - 21979 San Fernando Ave. 6620 (Trail Restr
$371.19
SJW062525-5 06/25/2025 FY24-25 1250520000-1 - 6620 Blackberry/Snack $2,421.59 SJW062525-6 06/25/2025 FY24-25 1332100000-5 - Hyde Avenue $8,727.85 SJW062525-7 06/25/2025 FY24-25 1444810000-9 - Hyannisport Dr. LS $9,407.50 SJW062525-8 06/25/2025 FY24-25 1735700000-3 - 8303 Memorial Park Restroom
$482.76
SJW062525-9 06/25/2025 FY24-25 1787904559-3 - 22221 McClellan 8302 $302.69 SJW062525-10 06/25/2025 FY24-25 1832500000-0 - Ruppell PL LS $5,372.76 SJW062525-11 06/25/2025 FY24-25 1836700000-9 - 8322 Mary Mini Park $378.15 SJW062525-12 06/25/2025 FY24-25 1987700000-0 - Alderbrook Ln LS $13,718.77 SJW062525-13 06/25/2025 FY24-25 2228610000-7 - 21111 Stevens Crk LS $109.27 SJW062525-14 06/25/2025 FY24-25 2243500000-9 - 10300 Ainsworth Dr.LS $4,381.35 SJW062525-15 06/25/2025 FY24-25 2286120000-8 - 21251 Stevens Creek Blvd $91.27 SJW062525-16 06/25/2025 FY24-25 2288800000-1 - Stokes Ave/8306 Somerset Park
$1,235.98
SJW062525-17 06/25/2025 FY24-25 2649300000-9 - 10300 Torre Ave. FS (Comm.Hall)
$153.05
SJW062525-18 06/25/2025 FY24-25 2787197813-9 - 8322 Stevens Creek Bl $124.71 SJW062525-19 06/25/2025 FY24-25 2892070144-9 - 22221 McClellan 8320 $193.49 SJW062525-20 06/25/2025 FY24-25 2958510000-0 - 10555 Mary Ave. $117.75 SJW062525-21 06/25/2025 FY24-25 2974010000-2 - 21251 Stevens Creek Blvd $692.00 SJW062525-22 06/25/2025 FY24-25 2984810000-3 - 8504 Alves and Stelling $517.64 SJW062525-23 06/25/2025 FY24-25 3207400000-4 - 21710 McClellan 8312 $4,911.38 SJW062525-24 06/25/2025 FY24-25 3322910000-4 - 8306 Somerset Park(Stokes Ave)
$371.19
SJW062525-25 06/25/2025 FY24-25 3530520000-4 - 21111 Stev.Crk Blvd 8510 $629.23 SJW062525-26 06/25/2025 FY24-25 3612707315-7 - Stocklmeir Ct $371.19 SJW062525-27 06/25/2025 FY24-25 3673220000-5 - Stev.Crk/Cupertino Rd. $117.75 SJW062525-28 06/25/2025 FY24-25 3746710000-6 - 21111 Stev.Crk BL FS $143.39 SJW062525-29 06/25/2025 FY24-25 3856110000-9 - 8322 Stella Estates $117.75 SJW062525-30 06/25/2025 FY24-25 3857710000-1 - 8322 Foothill/Cupertino Rd $574.69 SJW062525-31 06/25/2025 FY24-25 3900520000-9 - 10300 Torre Ave $900.66 SJW062525-32 06/25/2025 FY24-25 3953083125-2 - Tuscany Pl $772.57 SJW062525-33 06/25/2025 FY24-25 4012210000-7 - 22601 Voss Av 8304 $5,227.00 SJW062525-34 06/25/2025 FY24-25 4227520000-6 - 8303 Memorial Park $967.08 SJW062525-35 06/25/2025 FY24-25 4444250747-9 - Tuscany Pl $1,089.60 SJW062525-36 06/25/2025 FY24-25 5122900000-8 - Portable Meter - Trees & ROW
$740.02
SJW062525-37 06/25/2025 FY24-25 5237400000-9 - Dumas Dr, LS $11,050.56 SJW062525-38 06/25/2025 FY24-25 5356310000-6 - 8322 Stev.Crk/Median $371.19 SJW062525-39 06/25/2025 FY24-25 5778910000-5 - 8504 Quinlan Ln.FS $91.27 Monday, July 21, 2025Pages: 12 of 38user: Indrani Sengupta 69 CC 09-03-2025
69 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
SJW062525-40 06/25/2025 FY24-25 5835000000-4 - 8322 Stelling/Alves $232.96 SJW062525-41 06/25/2025 FY24-25 5929210000-1 - 8322 Ann Arbor Ct $239.92 SJW062525-42 06/25/2025 FY24-25 5986710000-6 - 10300 Torre Ave. FS (Comm.Hall)
$749.83
SJW062525-43 06/25/2025 FY24-25 5997110000-9 - 7555 Barnhart Pl $7,888.24 SJW062525-44 06/25/2025 FY24-25 6292600000-1 - 10800 Torre Ave LS $4,738.12 SJW062525-45 06/25/2025 FY24-25 6296810000-8 - 8322 Stev.Crk Bl median $117.75 SJW062525-46 06/25/2025 FY24-25 6405210000-1 - 8506 McClellan Ranch $263.32 SJW062525-47 06/25/2025 FY24-25 6578520000-0 - 83 Foothill Bl/Alpine Dr22 LS $232.96 SJW062525-48 06/25/2025 FY24-25 6730700000-9 - 21975 San Fernando Av $488.25 SJW062525-49 06/25/2025 FY24-25 6788620000-4 - 10555 Mary Ave. 8503 $496.72 SJW062525-50 06/25/2025 FY24-25 6907100000-9 - Alderbrook Ln $354.68 SJW062525-51 06/25/2025 FY24-25 6935200000-9 - 8303 Memorial Park $7,759.89 SJW062525-52 06/25/2025 FY24-25 6973320000-5 - 8301 Linda Vista PK1 $929.12 SJW062525-53 06/25/2025 FY24-25 7036000000-7 - 85 Stev.Crk/Mary LS $260.84 SJW062525-54 06/25/2025 FY24-25 7054200000-8 - 8322 Phar Lap LS $71.68 SJW062525-55 06/25/2025 FY24-25 7495200000-3 - 10300 Torre Ave FS $153.05 SJW062525-56 06/25/2025 FY24-25 7630410000-1 - Salem Av.LS $239.92 SJW062525-57 06/25/2025 FY24-25 7930000000-1 - 8322 Stelling/Christensen Dr. $239.92 SJW062525-58 06/25/2025 FY24-25 8006810000-9 - 10450 Mann Dr $71.68 SJW062525-59 06/25/2025 FY24-25 8065700000-8 - Peninsula and Fitzgerald Is $72.36 SJW062525-60 06/25/2025 FY24-25 8270010000-9 - Janice Ave.LS $420.00 SJW062525-61 06/25/2025 FY24-25 8287220000-9 - 8322 Stevens Cr/San Antonio Ls
$145.63
SJW062525-62 06/25/2025 FY24-25 8427420000-9 - 8322 Foothill/Vista Knoll $1,048.93 SJW062525-63 06/25/2025 FY24-25 8549600000-2 - Bubb Rd.LS $8,410.43 SJW062525-64 06/25/2025 FY24-25 8647520000-1 - 10555 Mary Ave/Corp Yard FS
$234.68
SJW062525-65 06/25/2025 FY24-25 8755010000-9 - 10455 Miller Ave/Creekside $721.76 SJW062525-66 06/25/2025 FY24-25 8879620000-9 - 8504 Christensen Dr $447.90 SJW062525-67 06/25/2025 FY24-25 8886800000-6 - 8301 Linda Vista PK2 $943.06 SJW062525-68 06/25/2025 FY24-25 9377600000-7 - 8307 Varian Park $1,522.16 SJW062525-69 06/25/2025 FY24-25 9824500000-9 - 8322 Irrig SC/Stelling $513.50 SJW062525-70 06/25/2025 FY24-25 9988206980-2 (old 6784967491-5) - 8303 Memorial Park
$4,278.50
SJW070125-0 07/01/2025 FY24-25 5280181221-6 - S De Anza Bl (median irrigation)
$349.44
SJW070125-1 07/01/2025 FY24-25 9705420000-7 - 10300 Torre Avenue Ls $1,681.31 SJW070225-0 07/02/2025 FY24-25 3156700000-0 - Prospect Rd.LS $283.19 SJW070225-1 07/02/2025 FY24-25 4676110000-0 - Rainbow Dr.LS $343.30 SJW070225-2 07/02/2025 FY24-25 6756510000-4 - Yorkshire Dr.LS $8,930.80 SJW070225-3 07/02/2025 FY24-25 7808300000-6 - Irrigation-Median (Westlynn Wy)
$262.13
SJW070225-4 07/02/2025 FY24-25 9511610000-9 - Donegal Dr. $141.93 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$144,851.51
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,444.66
Monday, July 21, 2025Pages: 13 of 38user: Indrani Sengupta 70 CC 09-03-2025
70 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736950 07/17/2025 Open Accounts Payable San Jose Water Company $767.15 Invoice Date Description Amount
SJW042525-8 04/25/2025 FY24-25 4299057897-5 - Alhambra Ave $767.15 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$767.15
736951 07/17/2025 Open Accounts Payable San Jose Water Company $766.11 Invoice Date Description Amount
7329-06242025 06/25/2025 FY 24-25 0645365732-9 Streets Division 5.23.25-

6.24.25 $766.11
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$766.11
736952 07/17/2025 Open Accounts Payable Scott Michael McClung $1,500.00 Invoice Date Description Amount
07312025 07/31/2025 2025 Summer Concert Series - July 31, 2025 $1,500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,500.00
736953 07/17/2025 Open Accounts Payable Sharp Electronics Corporation $403.12 Invoice Date Description Amount
9005401021 07/03/2025 FY26 Sharp Maint Agr. MFP support - July 2025 $403.12 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$403.12
736954 07/17/2025 Open Accounts Payable SiteOne Landscape Supply, LLC $741.68 Invoice Date Description Amount
154082668-001 06/23/2025 FY 24-25 Trees/ROW - Scoop, Rake, Bedding Fork $741.68 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$741.68
736955 07/17/2025 Open Accounts Payable TransUnion Risk and Alternative $165.00 Invoice Date Description Amount
6110432-202506-1 07/01/2025 FY24-25 TLO 06/01/2025 - 06/30/2025 $165.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$165.00
736956 07/17/2025 Open Accounts Payable VERIZON WIRELESS $5,775.49 Invoice Date Description Amount
6115179719-0 06/04/2025 FY 24-25 Travis Warner $38.01
6115179719-1 06/04/2025 FY 24-25 Diego Rodriguez $46.94 6115179719-2 06/04/2025 FY 24-25 Brandon Martinez $38.01 6115179719-3 06/04/2025 FY 24-25 Bart Cortez $38.01
6115179719-4 06/04/2025 FY 24-25 Street Lights $38.01
6115179719-5 06/04/2025 FY 24-25 Quinton Adams $46.94
6115179719-6 06/04/2025 FY 24-25 Fleet/Mechanic Shop $38.01 6115179719-7 06/04/2025 FY 24-25 Adrian Sanchez $38.01
6115179719-8 06/04/2025 FY 24-25 Building Attendants Quinlan $46.94 Monday, July 21, 2025Pages: 14 of 38user: Indrani Sengupta 71 CC 09-03-2025
71 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6115179719-9 06/04/2025 FY 24-25 Piu Ghosh $46.94
6115179719-10 06/04/2025 FY 24-25 Ursula Syrova $46.94
6115179719-11 06/04/2025 FY 24-25 Paul Tognetti $38.01
6115179719-12 06/04/2025 FY 24-25 Kristina Alfaro $46.94 6115179719-13 06/04/2025 FY 24-25 Paul Sapudar $38.01
6115179719-14 06/04/2025 FY 24-25 Antonio Torrez $46.94 6115179719-15 06/04/2025 FY 24-25 Roberto Montez $38.01 6115179719-16 06/04/2025 FY 24-25 Toan Quach $46.94
6115179719-17 06/04/2025 FY 24-25 April Darosa $46.94
6115179719-18 06/04/2025 FY 24-25 Jared Lopez $38.01
6115179719-19 06/04/2025 FY 24-25 Street Tree Maintenance #4 $38.01 6115179719-20 06/04/2025 FY 24-25 Aaron Saiz $38.01
6115179719-21 06/04/2025 FY 24-25 Victor Espinoza $38.01 6115179719-22 06/04/2025 FY 24-25 Andrew Schmitt $41.94 6115179719-23 06/04/2025 FY 24-25 Shawn Tognetti $46.94 6115179719-24 06/04/2025 FY 24-25 Phuong Devries $46.94 6115179719-25 06/04/2025 FY 24-25 Victoria Morin $38.01 6115179719-26 06/04/2025 FY 24-25 Jonathan Ferrante $46.94 6115179719-27 06/04/2025 FY 24-25 Rachelle Sander Mifi $38.01 6115179719-28 06/04/2025 FY 24-25 Brian Gathers $38.01
6115179719-29 06/04/2025 FY 24-25 Michael Woo $46.94
6115179719-30 06/04/2025 FY 24-25 Aldo Corral $38.01
6115179719-31 06/04/2025 FY 24-25 Pamela Wu $46.94
6115179719-32 06/04/2025 FY 24-25 Diego Rodriguez $38.01 6115179719-33 06/04/2025 FY 24-25 Michael Kimball $38.01 6115179719-34 06/04/2025 FY 24-25 Sean Hatch $46.94
6115179719-35 06/04/2025 FY 24-25 Blackberry Golf $38.01 6115179719-36 06/04/2025 FY 24-25 Chad Mosley $38.01
6115179719-37 06/04/2025 FY 24-25 Sonya Lee $46.94
6115179719-38 06/04/2025 FY 24-25 Andy Badal $38.01
6115179719-39 06/04/2025 FY 24-25 Frank Villa $38.01
6115179719-40 06/04/2025 FY 24-25 David Stillman $46.94 6115179719-41 06/04/2025 FY 24-25 Ty Bloomquist $38.01
6115179719-42 06/04/2025 FY 24-25 Manuel Barragan $54.16 6115179719-43 06/04/2025 FY 24-25 James Lee $46.94
6115179719-44 06/04/2025 FY 24-25 M. Jonathan Ferrante $38.01 6115179719-45 06/04/2025 FY 24-25 Shawn Tognetti $38.01 6115179719-46 06/04/2025 FY 24-25 On-Call Service Center $41.01 6115179719-47 06/04/2025 FY 24-25 Jonathan Ferrante $38.01 6115179719-48 06/04/2025 FY 24-25 Kevin Riedan $38.01
6115179719-49 06/04/2025 FY 24-25 Michael Garcia $38.01 6115179719-50 06/04/2025 FY 24-25 Frank Villa $46.94
6115179719-51 06/04/2025 FY 24-25 Marta Drown $46.94
6115179719-52 06/04/2025 FY 24-25 Sean Filbeck $38.01
6115179719-53 06/04/2025 FY 24-25 Nicole Rodriguez $38.01 6115179719-54 06/04/2025 FY 24-25 Susan Michael $46.94
6115179719-55 06/04/2025 FY 24-25 Jo Nguyen $41.94
6115179719-56 06/04/2025 FY 24-25 Vanessa Guerra $46.94 6115179719-57 06/04/2025 FY 24-25 Jimmy Tan $46.94
6115179719-58 06/04/2025 FY 24-25 Luke Connolly $46.94
Monday, July 21, 2025Pages: 15 of 38user: Indrani Sengupta 72 CC 09-03-2025
72 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6115179719-59 06/04/2025 FY 24-25 Rodney Weathers $46.94 6115179719-60 06/04/2025 FY 24-25 Junnie Hemann $38.01
6115179719-61 06/04/2025 FY 24-25 Bart Cortez $41.94
6115179719-62 06/04/2025 FY 24-25 Janet Liang $46.94
6115179719-63 06/04/2025 FY 24-25 Jerry Anderson $38.01 6115179719-64 06/04/2025 FY 24-25 Quinton Mifi 1 $38.01 6115179719-65 06/04/2025 FY 24-25 Andrew Schmitt Mifi 2 $38.01 6115179719-66 06/04/2025 FY 24-25 Anthony Leung $38.01
6115179719-67 06/04/2025 FY 24-25 Amanda Hui $46.94
6115179719-68 06/04/2025 FY 24-25 Brian Policriti $38.01 6115179719-69 06/04/2025 FY 24-25 Branden Puorro $38.01 6115179719-70 06/04/2025 FY 24-25 Ralph Aquinaga $38.01 6115179719-71 06/04/2025 FY 24-25 Domingo Santos $38.01 6115179719-72 06/04/2025 FY 24-25 Paul Tognetti $46.94
6115179719-73 06/04/2025 FY 24-25 Nathan Vasquez $46.94 6115179719-74 06/04/2025 FY 24-25 Fernando Jimenez $38.01 6115179719-75 06/04/2025 FY 24-25 Adrian Melendez $38.01 6115179719-76 06/04/2025 FY 24-25 Monica Diaz $46.94
6115179719-77 06/04/2025 FY 24-25 Danielle Carriendo $46.94 6115179719-78 06/04/2025 FY 24-25 Kevin Green $38.01
6115179719-79 06/04/2025 FY 24-25 Alex Wykoff $46.94
6115179719-80 06/04/2025 FY 24-25 Kevin Greene $38.01
6115179719-81 06/04/2025 FY 24-25 Jonathan Williams $38.01 6115179719-82 06/04/2025 FY 24-25 Frankie De Leon $38.01 6115179719-83 06/04/2025 FY 24-25 John Ramos $38.01
6115179719-84 06/04/2025 FY 24-25 Peter Arnst $38.01
6115179719-85 06/04/2025 FY 24-25 Benjamin Fu $46.94
6115179719-86 06/04/2025 FY 24-25 Lori Baumgartner $46.94 6115179719-87 06/04/2025 FY 24-25 Josh Illnicki $38.01
6115179719-88 06/04/2025 FY 24-25 Gina Zendejas $38.01
6115179719-89 06/04/2025 FY 24-25 Saul Herrara $38.01
6115179719-90 06/04/2025 FY 24-25 Domingo Santos $46.94 6115179719-91 06/04/2025 FY 24-25 Richard Banda $38.01
6115179719-92 06/04/2025 FY 24-25 Steven Hirsch $38.01
6115179719-93 06/04/2025 FY 24-25 Michael Miranda $46.94 6115179719-94 06/04/2025 FY 24-25 Tree Crew Ipad 3 $38.01 6115179719-95 06/04/2025 FY 24-25 Samantha Locurto $46.94 6115179719-96 06/04/2025 FY 24-25 Ray Wang $41.94
6115179719-97 06/04/2025 FY 24-25 Jose Torres $46.94
6115179719-98 06/04/2025 FY 24-25 Ron Bullock $41.94
6115179719-99 06/04/2025 FY 24-25 Bill Bridge $38.01
6115179719-100 06/04/2025 FY 24-25 Brad Alexander $38.01 6115179719-101 06/04/2025 FY 24-25 John Stiehr $38.01
6115179719-102 06/04/2025 FY 24-25 Jose Ramirez $38.01
6115179719-103 06/04/2025 FY 24-25 Jessica Javier $46.94 6115179719-104 06/04/2025 FY 24-25 Jonathan Orozco $46.94 6115179719-105 06/04/2025 FY 24-25 Pete Coglianese $46.94 6115179719-106 06/04/2025 FY 24-25 Torin Scott $46.94
6115179719-107 06/04/2025 FY 24-25 Michelle Martin $46.94 6115179719-108 06/04/2025 FY 24-25 Robert Griffiths $46.94 Monday, July 21, 2025Pages: 16 of 38user: Indrani Sengupta 73 CC 09-03-2025
73 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6115179719-109 06/04/2025 FY 24-25 T. Internet Emergncyvan $38.01 6115179719-110 06/04/2025 FY 24-25 Amanda Hui Travel Phone $46.94 6115179719-111 06/04/2025 FY 24-25 Ricardo Alvarez $38.01 6115179719-112 06/04/2025 FY 24-25 Larry Lopez $38.01
6115179719-113 06/04/2025 FY 24-25 Park Ranger Corridor $46.94 6115179719-114 06/04/2025 FY 24-25 Rachelle Sander $46.94 6115179719-115 06/04/2025 FY 24-25 Dan Vasquez $1.30
6115179719-116 06/04/2025 FY 24-25 Karan Malhi $46.94
6115179719-117 06/04/2025 FY 24-25 Serena Tu $46.94
6115179719-118 06/04/2025 FY 24-25 Christopher Bottel $38.01 6115179719-119 06/04/2025 FY 24-25 Michael Chandler $46.94 6115179719-120 06/04/2025 FY 24-25 Kirsten Squarcia $46.94 6115179719-121 06/04/2025 FY 24-25 Daniel Barone $38.01 6115179719-122 06/04/2025 FY 24-25 Liang Chao $46.94
6115179719-123 06/04/2025 FY 24-25 Kitty Moore $46.94
6115179719-124 06/04/2025 FY 24-25 Tommy Yu $46.94
6115179719-125 06/04/2025 FY 24-25 Nathan Vasquez $38.01 6115179719-126 06/04/2025 FY 24-25 Michael Chandler $38.01 6115179719-127 06/04/2025 FY 24-25 Robert Griffiths $38.01 6115179719-128 06/04/2025 FY 24-25 Michael Miranda $38.01 6115179719-129 06/04/2025 FY 24-25 Anthony Leung $46.94 6115179719-130 06/04/2025 FY 24-25 Alex Greer $46.94
6115179719-131 06/04/2025 FY 24-25 Rodney Weathers $38.01 6115179719-132 06/04/2025 FY 24-25 James Lee $38.01
6115179719-133 06/04/2025 FY 24-25 Kimberly Vo $30.23
6115179719-134 06/04/2025 FY 24-25 Daniel Degu $46.94
6115179719-135 06/04/2025 FY 24-25 Tina Kapoor $46.94
6115179719-136 06/04/2025 FY 24-25 Jr Fruen $46.94
6115179719-137 06/04/2025 FY 24-25 Sheila Mohan $46.94
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,631.40
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$92.17
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$342.09
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$216.84
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$38.01
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$38.01
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$340.95
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$76.02
736957 07/17/2025 Open Accounts Payable World Cup Soccer Camps & Clinics $5,305.95 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $5,305.95 Paying Fund Cash Account Amount
Monday, July 21, 2025Pages: 17 of 38user: Indrani Sengupta 74 CC 09-03-2025
74 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$5,305.95
736958 07/17/2025 Open Accounts Payable AGNES C. MUOLIC $359.00 Invoice Date Description Amount
AM071325 07/13/2025 Applicant meant to apply one day license for the event on August
$359.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$359.00
736959 07/17/2025 Open Accounts Payable C.W.S. Construction Group Inc. $2,000.00 Invoice Date Description Amount
355914 07/09/2025 21250 Stevens Creek Blvd, Encroachment, 355914 $2,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,000.00
736960 07/17/2025 Open Accounts Payable Centinela General Engineering $20,000.00 Invoice Date Description Amount
356767 07/09/2025 19925 Stevens Creek Blvd, Encroachment, 356767 $20,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$20,000.00
736961 07/17/2025 Open Accounts Payable COLUNGA, ELLA $47.00 Invoice Date Description Amount
EllaC2025 06/04/2025 FY 24-25 Reimbursement for Livescan $47.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$47.00
736962 07/17/2025 Open Accounts Payable Date , Vrushali $180.00 Invoice Date Description Amount
2025-00000774 06/30/2025 Artwork for Sister City Dignitary Gifts $180.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$180.00
736963 07/17/2025 Open Accounts Payable Empoweruplift Inc. $1,000.00 Invoice Date Description Amount
2010500.030 07/02/2025 QCC- 6.14.25- Memorial Park Field Security Deposit Refund
$1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,000.00
736964 07/17/2025 Open Accounts Payable Eunice Gonsalves $63.20 Invoice Date Description Amount
EU070725 07/07/2025 Applicant overpaid for the SQF fee $63.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$63.20
Monday, July 21, 2025Pages: 18 of 38user: Indrani Sengupta 75 CC 09-03-2025
75 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736965 07/17/2025 Open Accounts Payable FENG HUA YANG $351.79 Invoice Date Description Amount
359242 06/20/2025 REFUND 21745 ALCAZAR AVE BLD-2025-1192

WITHDRAWN
$351.79
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$351.79
736966 07/17/2025 Open Accounts Payable GANESHA SHANMUGANATHAN $616.81 Invoice Date Description Amount
359585 05/29/2025 REFUND - 18784 ARATA WAY - ZV-2025-006 -

INCORRECT TYPE
$616.81
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$616.81
736967 07/17/2025 Open Accounts Payable HALLORAN, LIAN $40.00 Invoice Date Description Amount
Halloran061825 06/18/2025 FY 24-25 Reimbursement for Live Scan $40.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$40.00
736968 07/17/2025 Open Accounts Payable JOHN DONOHUE $240.00 Invoice Date Description Amount
2010473.030 06/25/2025 FY24-25 BBF Owl refund $240.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$240.00
736969 07/17/2025 Open Accounts Payable Julie Siripoke $1,550.00 Invoice Date Description Amount
2010510.030 07/07/2025 QCC- Academic Writing and Debate #28205 $1,550.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$1,550.00
736970 07/17/2025 Open Accounts Payable KEVIN MCLARNEY $5,000.00 Invoice Date Description Amount
361686 07/02/2025 REFUND 10080 N WOLFE RD BLD-2025-0204 TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
736971 07/17/2025 Open Accounts Payable LEE L. XU $5,000.00 Invoice Date Description Amount
361357 06/26/2025 REFUND 21166 GRENOLA DR BLD-2020-1854 $5,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
Monday, July 21, 2025Pages: 19 of 38user: Indrani Sengupta 76 CC 09-03-2025
76 of 551
Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736972 07/17/2025 Open Accounts Payable Legacy Partnership Group $145.48 Invoice Date Description Amount
LPG061925 06/19/2025 customer paid the same amount for SQF 5 times, only need 1
$145.48
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$145.48
736973 07/17/2025 Open Accounts Payable MASURKAR, SAYUJ $65.33 Invoice Date Description Amount
Masurkar06132025 06/13/2025 Livescan Reimbrsement $65.33 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$65.33
736974 07/17/2025 Open Accounts Payable MIH, CYNTHIA $70.00 Invoice Date Description Amount
2005466.012 06/26/2025 FY 24/25 - QCC CLASS REFUND (06/26/2025) $70.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$70.00
736975 07/17/2025 Open Accounts Payable Nithya Sheshadri $300.00 Invoice Date Description Amount
2010521.030 07/10/2025 QCC- 8.10.25- Social Room Security Deposit Refund $300.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
736976 07/17/2025 Open Accounts Payable PING HU $5,000.00 Invoice Date Description Amount
361150 06/23/2025 REFUND 6611 JOHN DRIVE BLD-2022-0785 TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
736977 07/17/2025 Open Accounts Payable REPETTI, JACQUELINE $72.00 Invoice Date Description Amount
Repetti061825 06/18/2025 FY 24-25 Reimbursement for Live Scan $72.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$72.00
736978 07/17/2025 Open Accounts Payable Silicon Valley Women Association $500.00 Invoice Date Description Amount
2010522.030 07/10/2025 QCC- 6.28.25- Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
Monday, July 21, 2025Pages: 20 of 38user: Indrani Sengupta 77 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
736979 07/17/2025 Open Accounts Payable TAYLOR MORRISON OF CALIFORNIA, LLC ATTN:, JENNIFER

SKILLINGS
$5,000.00
Invoice Date Description Amount
361586 07/01/2025 REFUND 21563 POINT REYES TERACE BLD-2022- 1052 TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
736980 07/17/2025 Open Accounts Payable TAYLOR MORRISON OF CALIFORNIA, LLC ATTN:, JENNIFER

SKILLINGS
$5,000.00
Invoice Date Description Amount
361584 07/01/2025 REFUND 21513 DANA POINT LANE BLD-2022-1059

TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
736981 07/17/2025 Open Accounts Payable UNLIMITED PROPERTY SERVICES, INC.
$546.46
Invoice Date Description Amount
360345 06/26/2025 REFUND 20799 CELESTE BLD-2025-1386 $546.46 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$546.46
736982 07/17/2025 Open Accounts Payable Velani , Shital $182.00 Invoice Date Description Amount
2025-00000773 06/30/2025 Artwork for Sister City Dignitary Gifts $182.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$182.00
736983 07/17/2025 Open Accounts Payable Venugopal Vasudevan $500.00 Invoice Date Description Amount
2010524.030 07/10/2025 QCC- 6.29.25- Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
736984 07/17/2025 Open Accounts Payable Silicon Valley Tsinghua Network $2,000.00 Invoice Date Description Amount
CSTU063025 06/30/2025 FY24-25 Cupertino Stories Volunteer Support Donation $2,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,000.00
Type Check Totals: 89 Transactions $497,016.83
EFT
42791 07/07/2025 Open Accounts Payable EMPLOYMENT DEVEL DEPT $44,085.42 Invoice Date Description Amount
06272025 06/27/2025 CA State Tax pp 6/14/25-6/27/25 $44,085.42 Monday, July 21, 2025Pages: 21 of 38user: Indrani Sengupta 78 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$44,085.42
42792 07/07/2025 Open Accounts Payable IRS $140,775.35
Invoice Date Description Amount
06272025 06/27/2025 Federal Tax pp 6/14/25-6/27/25 $140,775.35 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$140,775.35
42793 07/10/2025 Open Accounts Payable P E R S $161,621.09 Invoice Date Description Amount
06272025 06/27/2025 PERS pp 6/14/25-6/27/25 $161,621.09 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$161,621.09
42794 07/10/2025 Open Accounts Payable California Public Employees' Retirement System
$487,313.92
Invoice Date Description Amount
7158-061625 06/16/2025 Health Premiums $487,313.92
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$333,993.30
642 - Retiree Medical 642 100-100 (Cash & Investments Assets Operating Cash)
$153,320.62
42795 07/14/2025 Open Accounts Payable TASC $409.86
Invoice Date Description Amount
IN3493930 07/11/2025 HRA - Administration Fees JULY 25 $409.86 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$409.86
42796 07/14/2025 Open Accounts Payable TASC $244.87
Invoice Date Description Amount
IN3493933 07/11/2025 FSA - Administration Fees JULY25 $244.87 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$244.87
42797 07/10/2025 Open Accounts Payable USPS - EFT ONLY $4,318.15 Invoice Date Description Amount
10998712 07/09/2025 Shipping - P&R $4,318.15
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,318.15
42798 07/18/2025 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
07112025 07/11/2025 Colonial Products pp 6/28/25-7/11/25 $29.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
Monday, July 21, 2025Pages: 22 of 38user: Indrani Sengupta 79 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42799 07/18/2025 Open Accounts Payable Employment Development $10,840.52 Invoice Date Description Amount
07112025 07/11/2025 State Disability Insurance pp 6/28/25-7/11/25 $10,840.52 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,840.52
42800 07/18/2025 Open Accounts Payable National Deferred (ROTH) $3,635.00 Invoice Date Description Amount
07112025 07/11/2025 Nationwide Roth pp 6/28/25-7/11/25 $3,635.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,635.00
42801 07/18/2025 Open Accounts Payable National Deferred Compensation $22,895.96 Invoice Date Description Amount
07112025 07/11/2025 Nationwide Deferred Compensation pp 6/28/25- 7/11/25
$22,895.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$22,895.96
42802 07/18/2025 Open Accounts Payable PERS-457K $13,071.59 Invoice Date Description Amount
07112025 07/11/2025 PERS 457K pp 6/28/25-7/11/25 $13,071.59 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,071.59
42803 07/18/2025 Open Accounts Payable State Disbursement Unit $603.49 Invoice Date Description Amount
07112025 07/11/2025 Child Support pp 6/28/25-7/11/25 $603.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$603.49
42804 07/17/2025 Open Accounts Payable California Public Employees' Retirement System
$8,984.20
Invoice Date Description Amount
100000017963628 06/23/2025 1959 survivor benefits $8,984.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,984.20
42805 07/17/2025 Open Accounts Payable California Public Employees' Retirement System
$3,016.00
Invoice Date Description Amount
100000017962695 06/23/2025 1959 survivor benefits $3,016.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,016.00
Monday, July 21, 2025Pages: 23 of 38user: Indrani Sengupta 80 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42806 07/17/2025 Open Accounts Payable California Public Employees' Retirement System
$1,073.00
Invoice Date Description Amount
100000017962087 06/23/2025 1959 survivor benefits $1,073.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,073.00
42807 07/17/2025 Open Accounts Payable ABAG POWER- ASSOCIATION OF

BAY AREA GOVERNMENTS
$9,409.78
Invoice Date Description Amount
AR039102 07/01/2025 (FY24-25) FY 25 AMD Level Charge-Nat Gas $9,409.78 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,470.28
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$939.50
42808 07/17/2025 Open Accounts Payable Active Network, LLC $18.00 Invoice Date Description Amount
AN062525 06/25/2025 FY24-25 Refund due to overpayment $9.00 1000154279refund 07/11/2025 customer payment to reverse a duplicate refund $9.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$18.00
42809 07/17/2025 Open Accounts Payable ADVANCED CHEMICAL TRANSPORT, INC.
$3,434.69
Invoice Date Description Amount
645875 06/30/2025 FY 24-25 Streets - Hazmat Disposal $3,434.69 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,434.69
42810 07/17/2025 Open Accounts Payable Advanced Systems Group LLC $1,077.00 Invoice Date Description Amount
23863 07/14/2025 ASG, for Tiger Technology Video Storage Maint, 7/15 - 7/14
$1,077.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,077.00
42811 07/17/2025 Open Accounts Payable AIRGAS USA LLC $107.70 Invoice Date Description Amount
5517767471 06/30/2025 FY 24-25 Fleet- Acetylene & Oxygen Cylinder Rental $107.70 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$107.70
42812 07/17/2025 Open Accounts Payable Amazon Capital Services $25,813.45 Invoice Date Description Amount
119H-KPTV-T7L4 06/16/2025 FY 25-26 Building Inspector Supplies $21.79 1J7L-6DWQ-V64N 07/01/2025 FY 24-25 Public Works - City Hall Multiple Division Purchases
$2,325.53
Monday, July 21, 2025Pages: 24 of 38user: Indrani Sengupta 81 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
1QWQ-LFTQ-KMYH 07/01/2025 Apply credit memo related to invoice 1KRT-XP11- NV94
($38.86)
1CHQ-9QLQ-NYKY 07/01/2025 FY24-25 Amazon Purchases Jun 2025 - PR3 Sports and Fitness
$1,852.73
1WCP-GKGQ-GJTH 06/24/2025 FY24-25 Apply credit memo related to invoice 1CX6- JKPC-N7YD
($130.90)
1RLQ-HWYV-N61K 07/01/2025 FY24-25 Amazon Purchases Jun 2025 - PR5 Outdoor Recreation
$1,312.64
17JX-DJ1J-KPV4 07/01/2025 FY24-25 Amazon Purchases Jun 2025 - PR4 Events, Fac, Youth, Teen
$10,982.29
1HRH-LJGY-HDFL 07/03/2025 FY24-25 Apply credit memo related to invoice 1XGW- 94P9-LLPF
($54.40)
1NCF-C6YJ-RGMG 07/01/2025 FY24-25 Apply credit memo related to invoice 17JX- DJ1J-KPV4
($24.00)
1P1L-T7QX-NLPH 07/01/2025 FY24-25 Apply credit memo related to invoice 17JX- DJ1J-KPV4
($19.63)
1PXR-X1YM-RW1W 06/13/2025 FY24-25 Apply credit memo related to invoice 1TMG- XVHJ-GRK4
($20.49)
1WFV-YN6J-KD9M 06/27/2025 FY24-25 Apply credit memo related to invoice 1XGW- 94P9-LLPF
($65.96)
1XC3-YLLY-PM7P 07/01/2025 FY24-25 Apply credit memo related to invoice 17JX- DJ1J-KPV4
($25.09)
11MG-LTPT-NN4C 07/01/2025 FY24-25 Apply credit memo related to invoice 17JX- DJ1J-KPV4
($73.41)
17JX-DJ1J-NNQ6 07/01/2025 FY24-25 Apply credit memo related to invoice 17JX- DJ1J-KPV4
($59.22)
1PGX-CWPT-QG9W 07/01/2025 FY24-25 Amazon Purchases Jun 2025 - PR2 Senior Wellness
$1,921.81
1C9R-6G9L-QG34 07/01/2025 FY24-25 Apply credit memo related to invoice 1PGX- CWPT-QG9W
($57.83)
1V39-4KD4-R3X4 07/01/2025 FY 24-25 Service Center Multiple Divisions June 2025 $8,004.93 1MYV-Y1VY-VLHX 07/01/2025 FY 24-25 Credit for Order 114-8097679-2463402 ($38.48) Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$14,800.23
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$33.74
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$40.30
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$1,506.31
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$250.55
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$3,291.58
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$3,793.84
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$2,096.90
Monday, July 21, 2025Pages: 25 of 38user: Indrani Sengupta 82 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42813 07/17/2025 Open Accounts Payable American Assured Security, Inc. $693.00 Invoice Date Description Amount
50236 07/09/2025 FY24-25 Rental Security Services - 6/17 (QCC) & 6/25 (CH)
$693.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$693.00
42814 07/17/2025 Open Accounts Payable Bay Area News Group $2,965.32 Invoice Date Description Amount
0001447760 06/30/2025 FY24-25 Legal Advertising - June 2025 $2,965.32 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,965.32
42815 07/17/2025 Open Accounts Payable BMI Imaging Systems $3,880.18 Invoice Date Description Amount
101271 06/16/2025 FY 24-25 Digital Archiving for Public Works Records $3,880.18 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,880.18
42816 07/17/2025 Open Accounts Payable BOSCO OIL INC DBA VALLEY OIL $12,039.93 Invoice Date Description Amount
225798 06/18/2025 FY 24-25 Fleet - Fuel $10,015.92
228448 07/01/2025 Fleet - Fuel $2,024.01
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$12,039.93
42817 07/17/2025 Open Accounts Payable Boucher Law, PC $14,407.00 Invoice Date Description Amount
2751 06/27/2025 FY24-25 Labor Negotiations (2025) $14,407.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$14,407.00
42818 07/17/2025 Open Accounts Payable Bubble Marketing LLC $570.00 Invoice Date Description Amount
57985 06/23/2025 FY 24/25 C-900 Club Wipes $570.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$47.50
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$522.50
42819 07/17/2025 Open Accounts Payable California Product Stewardship Council
$3,000.00
Invoice Date Description Amount
FY26-069-AF 07/01/2025 Associate Fees FY25-26 $3,000.00 Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$3,000.00
Monday, July 21, 2025Pages: 26 of 38user: Indrani Sengupta 83 CC 09-03-2025
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From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42820 07/17/2025 Open Accounts Payable CASCADIA CONSULTING GROUP, INC.
$30,377.50
Invoice Date Description Amount
12215 07/03/2025 FY24-25 Waste Characterization Study Dec 2024-Apr 2025 Services
$30,377.50
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$30,377.50
42821 07/17/2025 Open Accounts Payable CDW Government $315.38 Invoice Date Description Amount
AE79V5U 07/01/2025 1x Tripp Lite RBC 94 for Select UPS Brands RM w (4) 12V Batterie
$315.38
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$315.38
42822 07/17/2025 Open Accounts Payable CERTIFIED LABORATORIES $1,172.42 Invoice Date Description Amount
9174081 05/29/2025 FY 24-25 Fleet-Certop, Premalube, Dylek Aerosol $1,172.42 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,172.42
42823 07/17/2025 Open Accounts Payable CoreLogic Solutions, LLC. $57.81 Invoice Date Description Amount
30787790 06/30/2025 FY24-25 RQ2 Nationwide Commitment Package June 2025
$57.81
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$57.81
42824 07/17/2025 Open Accounts Payable Cotton, Shires & Associates, Inc. $1,680.00 Invoice Date Description Amount
325143 03/14/2025 FY 24-25 Vista Heights Hillside Planning Design $1,680.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,680.00
42825 07/17/2025 Open Accounts Payable CSG Consultants, Inc. $15,620.00 Invoice Date Description Amount
61844 07/10/2025 FY 24-25 CIP-Bridge Preventative Maintenance 05312025-06302025
$15,620.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$15,620.00
42826 07/17/2025 Open Accounts Payable Cupertino Supply, Inc $6.87 Invoice Date Description Amount
388850 07/03/2025 Facilities - Bowl Wax, Closet Bolt Kit $6.87 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6.87
Monday, July 21, 2025Pages: 27 of 38user: Indrani Sengupta 84 CC 09-03-2025
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City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42827 07/17/2025 Open Accounts Payable Dasher Technologies, Inc. $65,591.16 Invoice Date Description Amount
INV-0270100 06/30/2025 FY24-25 FY25 Infrastructure Support $9,700.00 INV-0271823 07/11/2025 NASPO MA #AR3228 Data Coms 2019-2024 6x Aruba Switches & Srvc Ex
$55,891.16
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$65,591.16
42828 07/17/2025 Open Accounts Payable Doggie Walk Bags, Inc. $2,182.60 Invoice Date Description Amount
0118458-IN 06/25/2025 FY 24-25 Dog Bags $2,182.60
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,182.60
42829 07/17/2025 Open Accounts Payable Duran Construction Group $165,256.71 Invoice Date Description Amount
0625-130 06/17/2025 FY24-25 FY24-25 Concrete Reconstruction Project $165,256.71 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$165,256.71
42830 07/17/2025 Open Accounts Payable Eflex Group, Inc $3,341.51 Invoice Date Description Amount
07112025 07/11/2025 FSA pp 6/28/25-7/11/25 $3,341.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,341.51
42831 07/17/2025 Open Accounts Payable Enterprise FM Trust $572.73 Invoice Date Description Amount
FBN5383677 07/03/2025 Fleet - July 2025 Ford Escape $572.73 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$572.73
42832 07/17/2025 Open Accounts Payable EPAC Technologies, Inc. $444.23 Invoice Date Description Amount
E368513 06/17/2025 FY25-26 COC #10 Envelope w/ Logo Envelope $444.23 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$444.23
42833 07/17/2025 Open Accounts Payable Ewing Irrigation Products Inc. $17,612.19 Invoice Date Description Amount
26579823 06/24/2025 FY 24-25 Grounds - Falcon SS/PC Rainbird Rotor $1,255.26 26606305 06/25/2025 FY 24-25 Grounds - Irrigation Controller Replacement $16,356.93 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$17,612.19
Monday, July 21, 2025Pages: 28 of 38user: Indrani Sengupta 85 CC 09-03-2025
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Payment Register
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From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42834 07/17/2025 Open Accounts Payable GARDENLAND POWER

EQUIPMENT
$1,517.83
Invoice Date Description Amount
1179720 06/10/2025 FY 24-25 Trees/ROW - Battery, Trufuel, Chain Loop $609.73 1183420 06/26/2025 FY 24-25 Trees/ROW - Battery, Battery Hedge $908.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,517.83
42835 07/17/2025 Open Accounts Payable Ginger Chin-Hsiu Tsun $466.00 Invoice Date Description Amount
071025 07/10/2025 FY 24-25 May-June 2025 Classes $466.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$466.00
42836 07/17/2025 Open Accounts Payable Grace Duval $572.80 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $220.00 071025 07/10/2025 FY 24-25 May-June 2025 Classes $352.80 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$352.80
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$220.00
42837 07/17/2025 Open Accounts Payable GRAINGER INC $22.93 Invoice Date Description Amount
9559199469 07/01/2025 Facilities - General Purpose Relay 24VAC $22.93 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$22.93
42838 07/17/2025 Open Accounts Payable Grassroots Ecology $24,034.26 Invoice Date Description Amount
CUST0625 06/30/2025 FY24-25 Quarterly Payment for MCRP Habitat Restoration
$24,034.26
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$24,034.26
42839 07/17/2025 Open Accounts Payable Green Halo Systems $4,068.00 Invoice Date Description Amount
5858 07/07/2025 FY26 Waste Tracker Portal July 1-2025 to June 30- 2026
$4,068.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,068.00
42840 07/17/2025 Open Accounts Payable HERITAGE LANDSCAPE SUPPLY GROUP
$3,958.40
Invoice Date Description Amount
0020536573-001 06/27/2025 FY- 24-25 Trees/Row- Cellular NCC, Cartridge, Antenna
$3,026.50
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0021781960-001 06/27/2025 FY 24-25 Trees/ROW- Op. Indicator, Figure 8, Sod, Coupler...
$550.25
0021689221-001 06/24/2025 FY 24-25 Grounds- Round Box, Valve Box $381.65 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,958.40
42841 07/17/2025 Open Accounts Payable Holmes US $792.50 Invoice Date Description Amount
0056394 06/25/2025 FY 24-25 Senior Center Fire Alarm through 03262025- 04272025
$792.50
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$792.50
42842 07/17/2025 Open Accounts Payable IFPTE LOCAL 21 $2,268.45 Invoice Date Description Amount
07112025 07/11/2025 Association Dues/Political Action Fund CEA pp 6/28/25-7/11/25
$2,268.45
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,268.45
42843 07/17/2025 Open Accounts Payable IMPEC GROUP INC,. $145,898.50 Invoice Date Description Amount
2505146 05/31/2025 FY 24-25 Facilities - May 2025 Janitorial Services $72,724.25 2506145 06/30/2025 FY 24-25 Facilities - June 2025 Janitorial Services $73,174.25 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$126,176.50
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$2,400.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$17,322.00
42844 07/17/2025 Open Accounts Payable Independent Code Consultants, Inc. $1,885.00 Invoice Date Description Amount
2145 07/01/2025 Building Plan Review Services - 2025/6 $1,885.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,885.00
42845 07/17/2025 Open Accounts Payable InservH2O Inc. $4,415.30 Invoice Date Description Amount
5195 06/27/2025 FY 24-25 Facilities Chilled Loop & Boiler Loop Cleaning
$3,379.12
5196 06/27/2025 FY 24-25 Facilities - Pot Feeder Replacement $1,036.18 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,415.30
42846 07/17/2025 Open Accounts Payable Iron Mountain $2,751.39 Invoice Date Description Amount
KMPS931 06/30/2025 Storage Period July 1-July 31, 2025 $2,751.39 Paying Fund Cash Account Amount
Monday, July 21, 2025Pages: 30 of 38user: Indrani Sengupta 87 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,751.39
42847 07/17/2025 Open Accounts Payable Jahara Pagadipaala $1,222.40 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $640.00 071025 07/10/2025 FY 24-25 May-June 2025 Classes $582.40 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$582.40
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$640.00
42848 07/17/2025 Open Accounts Payable JAM Services, Inc $4,905.17 Invoice Date Description Amount
192530 07/02/2025 FY 24-25 Traffic- Reflective Tape $567.45 192529 07/02/2025 FY 24-25 Traffic Repair: De Anza x Pacifica $1,582.31 192528 07/02/2025 FY 24-25 Traffic Repair: De Anza x Fallenleaf $2,755.41 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,905.17
42849 07/17/2025 Open Accounts Payable Joe A. Gonsalves & Son $5,000.00 Invoice Date Description Amount
162565 06/20/2025 State Legislative Advocacy Services – July 2025 $5,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
42850 07/17/2025 Open Accounts Payable John Casesar Casibang $672.00 Invoice Date Description Amount
063025 JCC 2 07/15/2025 June personal training 2 FY 24-25 $252.00 071825 JCC 07/15/2025 July Personal Training 1 $420.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$672.00
42851 07/17/2025 Open Accounts Payable KEVIN RIEDEN $55.00 Invoice Date Description Amount
KevinR06282025 06/28/2025 FY 24-25 Cell Phone Reimbursement through 05292025-06282025
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
42852 07/17/2025 Open Accounts Payable KIMBALL-MIDWEST $223.41 Invoice Date Description Amount
103478334 06/18/2025 FY 24-25 Streets - Hand Reamer $92.68 103503623 06/25/2025 FY 24-25 Streets - 30 AMP Fuse $130.73 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$130.73
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$92.68
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42853 07/17/2025 Open Accounts Payable Knorr Systems International $3,137.27 Invoice Date Description Amount
273444 06/18/2025 FY 24-25 Facilities - Chlorine, Acid, Drum $3,137.27 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,137.27
42854 07/17/2025 Open Accounts Payable LAFCO $6,957.31
Invoice Date Description Amount
LAFCOFY25-26 06/25/2025 Santa Clara County LAFCO FY25-26 Cupertino Cost Allocation
$6,957.31
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,957.31
42855 07/17/2025 Open Accounts Payable Marble Bridge Funding Group, Inc. $5,600.04 Invoice Date Description Amount
5463 06/19/2025 FY24-25 Video AV Engineering support - June 2025 $3,300.00 5466 06/19/2025 FY24-25 3x Atlas IED/AA120G 6-Input, 120-Watt Mixer Amplifier
$2,300.04
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,600.04
42856 07/17/2025 Open Accounts Payable Maximilian Quinn Sloan $1,134.28 Invoice Date Description Amount
MaxS04022025 04/02/2025 Max - Microsoft Fabric Conference 2025 3/30 -4/2, 2025
$1,134.28
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$447.09
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$687.19
42857 07/17/2025 Open Accounts Payable Mei’s Dance Academy $1,092.00 Invoice Date Description Amount
071025 07/10/2025 FY 24-25 May-June 2025 Classes $1,092.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,092.00
42858 07/17/2025 Open Accounts Payable MissionSquare 300292 $8,831.38 Invoice Date Description Amount
07112025 07/11/2025 ICMA pp 6/28/25-7/11/25 $8,831.38
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,831.38
42859 07/17/2025 Open Accounts Payable MNS Engineers, Inc. $417.50 Invoice Date Description Amount
90416 07/07/2025 FY 24-25 CDBG Administrative Services - 2025/06 $417.50 Paying Fund Cash Account Amount
260 - CDBG 260 100-100 (Cash & Investments Assets Operating Cash)
$417.50
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42860 07/17/2025 Open Accounts Payable Moss Adams LLP $1,850.00 Invoice Date Description Amount
8019327000 ext62 06/16/2025 FY24-25 Prof Services MAY 2025 $1,850.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,850.00
42861 07/17/2025 Open Accounts Payable National Association City Transportation Officials
$10,000.00
Invoice Date Description Amount
1048 02/04/2025 FY 24-25 2025 Membership Dues $10,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,000.00
42862 07/17/2025 Open Accounts Payable Nexinite, LLC $1,266.00 Invoice Date Description Amount
INV-003065 07/03/2025 Fy24-25 NexInite CIP Management Hub Support June 2025
$1,266.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,266.00
42863 07/17/2025 Open Accounts Payable NI Government Services Inc $79.04 Invoice Date Description Amount
25062907051 07/03/2025 FY24-25 Telephone & Data Services - June 2025 $79.04 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$79.04
42864 07/17/2025 Open Accounts Payable ODP Business Solutions, LLC. $307.28 Invoice Date Description Amount
429508521001 06/24/2025 FY2024-25 CMO Office Depot Purchases - June 2025A
$294.79
428943497001 06/26/2025 FY2024-25 CMO Office Depot Purchases - June 2025B
$12.49
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$307.28
42865 07/17/2025 Open Accounts Payable OpenGov, Inc $70,547.40 Invoice Date Description Amount
INV20990 07/11/2025 FY26 Budgeting and Planning Suite 7/1/2025 - 6/30/2026
$70,547.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$70,547.40
42866 07/17/2025 Open Accounts Payable PACE Supply Corp $1,752.91 Invoice Date Description Amount
1610575626 06/26/2025 FY 24-25 Grounds - Gasket, Bolt, Spool $1,752.91 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,752.91
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42867 07/17/2025 Open Accounts Payable PARS/City of Cupertino $8,282.21 Invoice Date Description Amount
07112025 07/11/2025 PARS pp 6/28/25-7/11/25 $8,282.21
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,282.21
42868 07/17/2025 Open Accounts Payable Phoenix MSA Holdings, LLC $1,658.70 Invoice Date Description Amount
INV-PHX1A0538 07/01/2025 FY26 Colocation Services for August 2025 $1,658.70 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,658.70
42869 07/17/2025 Open Accounts Payable PlaceWorks $3,275.50 Invoice Date Description Amount
COCU-32.0 - 4 05/31/2025 FY24-25 Peer Review Phase I & II ESA 10621 Madera Drive 05/2025
$1,058.00
COCU-33.0 - 5 05/31/2025 FY24-25 20840 Steven's Creek Environmental Consulting 05/2025
$2,217.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,275.50
42870 07/17/2025 Open Accounts Payable Quadient Finance USA, Inc. $1,000.00 Invoice Date Description Amount
8702-07032025 07/03/2025 FY24-25 Postage fees for mailing machine-June 2025 $1,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,000.00
42871 07/17/2025 Open Accounts Payable Quartic Solutions $3,610.41 Invoice Date Description Amount
4494 07/07/2025 FY24-25 FY25 Quartic for GIS Support June 2025 $600.00 4452 06/30/2025 FY24-25 Quartic for GIS Support June 2025 $3,010.41 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,610.41
42872 07/17/2025 Open Accounts Payable Raychel Renee Balcioni Cruz $1,140.00 Invoice Date Description Amount
071825 RRBC 07/18/2025 July Personal Training 1 $1,140.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,140.00
42873 07/17/2025 Open Accounts Payable Red Wing Business Advantage Account
$800.00
Invoice Date Description Amount
20250710074592 07/10/2025 FY 24-25 OE3 Boots - James Silver, Brandon Martinez $800.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$800.00
Monday, July 21, 2025Pages: 34 of 38user: Indrani Sengupta 91 CC 09-03-2025
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42874 07/17/2025 Open Accounts Payable Rise Housing Solutions, Inc $15,738.00 Invoice Date Description Amount
Cupertino - 050 06/30/2025 FY 24-25 BMR Program Administrator 2025/6 $15,738.00 Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$15,738.00
42875 07/17/2025 Open Accounts Payable SCA of CA, LLC $36,237.00 Invoice Date Description Amount
2025-006080 06/30/2025 FY24-25 Street Sweeping- June 2025 $36,237.00 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$18,118.50
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$18,118.50
42876 07/17/2025 Open Accounts Payable Service Station Systems, Inc. $1,410.68 Invoice Date Description Amount
2282652 06/30/2025 FY 24-25 Streets - Above Ground Static Press Tester, Hose
$710.68
2282650 06/30/2025 FY 24-25 Streets - PM Testing $700.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,410.68
42877 07/17/2025 Open Accounts Payable ShareSquared, Inc. $647.50 Invoice Date Description Amount
3357 06/25/2025 FY24-25 Application development for TMA - 5.5 hours $647.50 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$647.50
42878 07/17/2025 Open Accounts Payable Silicon Valley Electric Motor Corp. $4,272.27 Invoice Date Description Amount
RI10478 06/23/2025 FY 24-25 Facilities - AC Pump & Motor Repair $1,952.27 RI10447 06/05/2025 FY 24-25 Facilities - AC Pump & Motor Repair $1,160.00 RI10446 06/05/2025 FY 24-25 Facilities - AC Pump & Motor Repair $1,160.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,272.27
42879 07/17/2025 Open Accounts Payable Siteimprove, Inc. $10,444.60 Invoice Date Description Amount
USI-00007170 04/04/2025 City Website Analytics Subscription May 19, 2025 - May 18, 2026
$10,444.60
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,444.60
42880 07/17/2025 Open Accounts Payable Snapology of Los Gatos $12,129.00 Invoice Date Description Amount
SNAP_SUM25_CLOS 06/27/2025 SNAPOLOGY_SUM25_CLOSING_6.9-27_FY24-25 $12,129.00 Paying Fund Cash Account Amount
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$12,129.00
42881 07/17/2025 Open Accounts Payable Startup Space LLC $6,000.00 Invoice Date Description Amount
1730 07/15/2025 FY24-25 StartUp Space: Milestone - Platform Launch $6,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,000.00
42882 07/17/2025 Open Accounts Payable StudioX Archery $1,020.00 Invoice Date Description Amount
07/01/2025 07/01/2025 FY 24/25 JUNE 2025 PROGRAM INSTRUCTION $1,020.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$1,020.00
42883 07/17/2025 Open Accounts Payable SUNNYVALE FORD, INC. $430.26 Invoice Date Description Amount
259299FOW 06/25/2025 FY 24-25 Fleet - Battery $210.59
259279FOW 06/25/2025 FY 24-25 Fleet - Kit V1 HV $36.62
259238FOW 06/25/2025 FY 24-25 Fleet - Wheel A1 HV $137.27 259279-1FOW 06/26/2025 FY 24-25 Fleet - Kit V1 HV $45.78 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$430.26
42884 07/17/2025 Open Accounts Payable Superco Specialty Products $786.83 Invoice Date Description Amount
PSI621332 06/12/2025 FY 24-25 Fleet - DEO-DOTS Tropical, Watermelon, Orange
$786.83
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$786.83
42885 07/17/2025 Open Accounts Payable SYSCO - SAN FRANCISCO $1,373.01 Invoice Date Description Amount
750466642 07/01/2025 FY25-26 BDB and Kitchen Cleaning Supplies $1,373.01 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,373.01
42886 07/17/2025 Open Accounts Payable Tanko Lighting $3,596.00 Invoice Date Description Amount
70258 06/30/2025 FY 24-25 LED Streetlight Transition through June 2025 $3,596.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$3,596.00
42887 07/17/2025 Open Accounts Payable TJKM $14,054.01
Invoice Date Description Amount
0056670 07/06/2025 FY24-25 HSPI Roadway Safety Improvement Project 060125-063025
$14,054.01
Paying Fund Cash Account Amount
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$14,054.01
42888 07/17/2025 Open Accounts Payable TORIN SCOTT $397.58 Invoice Date Description Amount
TorinS04092025 04/09/2025 Torin Nat'l Assn. of Broadcasters Conf April 6-9, 2025 $397.58 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$397.58
42889 07/17/2025 Open Accounts Payable TPx Communications $1,953.51 Invoice Date Description Amount
186133031-0 06/30/2025 FY24-25 FY25 VoIP Telephone Services June 2025 $1,953.51 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,953.51
42890 07/17/2025 Open Accounts Payable Tripepi, Smith and Associates, Inc $367.50 Invoice Date Description Amount
15084 06/30/2025 SCENE Newsletter Support – May & June 2025 Services
$367.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$367.50
42891 07/17/2025 Open Accounts Payable United Site Services $492.78 Invoice Date Description Amount
INV-5433530 06/30/2025 FY 24-25 Trees/ROW- SWP 6/30/2025 - 7/27/2025 $492.78 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$492.78
42892 07/17/2025 Open Accounts Payable Yan Zhou $5,462.50 Invoice Date Description Amount
0029 06/26/2025 FY24-25 Induction Cooktop Event Catering $5,462.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,462.50
Type EFT Totals: 102 Transactions $1,738,846.34
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 89 $497,016.83 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 89 $497,016.83 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 102 $1,738,846.34 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 102 $1,738,846.34 $0.00
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Payment Register
City of Cupertino
From Payment Date: 7/4/2025 - To Payment Date: 7/18/2025 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
All Status Count Transaction Amount Reconciled Amount
Open 191 $2,235,863.17 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 191 $2,235,863.17 $0.00
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 89 $497,016.83 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 89 $497,016.83 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 102 $1,738,846.34 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 102 $1,738,846.34 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 191 $2,235,863.17 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 191 $2,235,863.17 $0.00
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CITY OF CUPERTINO
Agenda Item
25-14167 Agenda Date: 9/3/2025
Agenda #: 13.

Subject: Consider amendments to the City Council Special Project Policy Adopt Resolution No. 25-070 approving the updated City Council Special Project Policy CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
powered by Legistar™
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ADMINISTRATIVE SERVICES DEPARTMENT

CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3109
CUPERTINO.GOV

CITY COUNCIL STAFF REPORT
Date: September 3, 2025
Subject
Consider amendments to the City Council Special Project Policy Recommended Action
Adopt Resolution No. 25-XXX approving the updated City Council Special Project Policy

Background
On April 2, 2025, the City Council adopted Resolution No. 25-022 approving a new Special Project Policy as part of the Budget Format Review Implementation Action Plan, Recommendation No.

26. The policy established the process for reappropriating special project funds within the City’s budget.

Under the current Special Project Policy, reappropriations of any kind require placement of an agenda item on the consent calendar for Council approval. City staff recommend amending the Special Project Policy to replace the this requirement with an informational memorandum from the City Manager to the City Council (Attachment A). The memorandum would notify the Council of the reappropriation while eliminating the need for formal Council action on the consent calendar.

Budget requests for any item that result in transfers between two different funds for new appropriations still require Council approval. Any transfer that occurs between divisions, program and accounts within the same fund are administratively approved and reported on as part of the quarterly financial reports.

Reasons for Recommendation and Available Options
The proposed amendment is intended to improve operational efficiency by:
 Reducing staff time required to prepare a formal staff report and adding it to the agenda for each reappropriation.
 Allowing staff to process reappropriation requests in a timely manner. 97 CC 09-03-2025
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 Maintaining transparency by ensuring both the Council and the public are informed of the reappropriation through a publicly available memorandum.

It is recommended that the City Council adopt the draft Resolution (Attachment C) to update the Special Project Policy, allowing staff to streamline the reappropriation process by notifying the Council via memorandum rather than through the consent calendar.

Sustainability Impact
No sustainability impact
Fiscal Impact
No fiscal impact.

City Work Program (CWP) Item/Description
None
Council Goal:

Public Engagement and Transparency
Fiscal Strategy
California Environmental Quality Act
California Environmental Quality Act impact
_____________________________________
Prepared by: Toni Oasay Anderson, Acting Budget Manager Reviewed by: Kristina Alfaro, Director of Administrative Services Kirsten Squarcia, Interim Deputy City Manager
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager Attachments:

A – Updated City Council Special Project Policy (Redline) B – Updated City Council Special Project Policy (Clean) (and Resolution Exhibit A) C – Draft Resolution
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Attachment A

CITY COUNCIL

SPECIAL PROJECTS
POLICY

Citywide Policy Manual
Policy #25-022
Attachments:

N/A
Effective Date:

April 2September 3, 2025 per Resolution 25-
022
Responsible Department:

Administrative Services
Related Policies & Notes:

N/A
City Council or Administrative Policy:

City Council

Purpose
To  establish  City  Council  authority  for  the  purpose  and  creation  of  Special  Projects  for inclusion and tracking as part the Cityʹs budget process.

Special Projects are defined as one‐time, staff‐initiated projects that require City Council approval  due  to  the  need  for  budget  appropriations  that  exceed  a  departmentʹs  base budget. Base budget items are the baseline appropriations to continue operations at the current  level.  In  instances  where  there  are  sufficient  budget  appropriations  the  Ci ty Manager must will  submit  an  informational  memo  to  advise  the  City  Council  of  the reappropriation  of  funds  to  the  special  project.request  City  Council  authority  in  the form  of  a  consent  agenda  item  to  reappropriate  the  funds  as  a  special  project.  As discussed in the Special Project Reporting section below, these projects will continue to be reported in the Special Project reports.

Special  Projects  are  not  meant  to  track  ongoing  operational  costs  like  street  pavement maintenance,  minor  repairs,  development  projects  which  may  span  multiple  fiscal years,  or  the  purchase  of  equipment,  unless  the  department  needs  to  track  these expenses because of the  use  of restricted funds to pay for the equipment or materials.

Ongoi
ng operational costs will be included in the departmentʹs base budget or added as an ongoing budget appropriation request to the City Council.

Policy
This policy, including any amendments, shall be approved by City Council Resolution and shall be effective upon the policyʹs adoption.

It  is  the  objective  of  the  City  to  ensure  transparent  financial  reporting  that  allows Councilmembers, residents, and staff to track expenditures across multiple fiscal years.

This policy will be reviewed annually as part of the  proposed budget process. 99 CC 09-03-2025
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Attachment A

City  Manager  Authorization
As part of the Cityʹs proposed budget process, departments must submit for approval any new one‐ time projects or initiatives that require additional funding. If approved by the City Manager, these projects are included in the proposed and final budget for City Council consideration and approval.

These  requests  are  separate  and  are  apart  from  the  City  Work  Program  (CWP)  items, which  are  Council  initiated  and  may  be  one‐time  and/or  result  in  ongoing  costs.  Both types of projects require City Council appropriation approval.

City Council  Approval  and  Questions
All  Special  Projects  approved  by  the  City  Manager  that  require  additional appropriations  will  be  included  in  the  proposed  and  final  budgets  for  City  Council approval.  These projects will be presented  and  discussed  during the budget  process, and  appropriations added  upon approval.  Off cycle Special Project creation using the reappropriation of existing fun ds  will be presented to City Council as a consent item for approval.

Any questions from City Council regarding Special Projects that are part of the  regular Special  Projects  reporting  process  described  in  the  section  below  will  be  answered  as part  of  the  supplemental  report  process.  Questions  that  fall  outside  of  the  reporting process will be responded  to in a timely manner based on th e  scope of the  question.

Special Project  Reporting
Special Projects will be included in the departmental narratives of the  proposed and final budget.  A  summary  of  proposed  Special  Projects  will  be  included  in  the  summary section  of  the  budget  message  and  upon budget  approval  this list will be finalized  as part of the final budget.

As  part  of  the  quarterly  financial  reports,  staff  will  report  on  the following  items for  all Special Projects:
• Adoption  Year
• Function ‐  department  that  has  the special  project,  for  example Administration,  which encompasses City Manager and City Attorney. • Program ‐ specific budget unit (e.g., 120 City Manager) • Base  and  Detail  Account  with  Detail  Account  description ‐  the  expense  account where  the  special  project  is  budgeted,  for  example  750‐.056  Neighborhood engagement. Special project account numbers are unique to one project. • Full  Org  Set  Code  and  Description ‐  Includes  full  account  string  (Fund‐Div‐ 100
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Attachment A

Program)  and  description  of  the  org  set.  For  example,  100‐12‐632,  where  the  first three  digits  are  the  fund,  the next  two  digits  are  the  division,  and  the  last  three digits  are  the  program  in  which  the  special  project  is  budgeted.  General  Fund‐City Manager‐Comm Outreach & Neighborhood Watch.
• Amended  Budget ‐  This  is  the  total  budget  in  a  fiscal  year  and  includes  new dollars  added  in  proposed  and  any  budgeted  dollars  that  have  been  carried forward  from  the  prior  fiscal  year  as of  a given  date,  for  quarterly  report  they include Sept‐30, Dec‐31 and March‐31.
• Actual Amount ‐  dollars spent as of a given date, see amended section above. • Encumbrance ‐  dollars encumbered either through a contract or purchase order as of a given date.
• Status ‐ This includes completed, in progress, not started, started, pending and cancelled.
• Outside Funding ‐ identifies if outside funding is available like grants to fund the projects.
• Estimated  Completion ‐  the  date  and  month  the Special  Project  is  expected  to be completed.
• Notes ‐  this includes information that staff would like to make  the council and residents  aware of and includes future plans like a project being carried over or defunded, along with other updates.

This quarterly  financial  report is meant  to be informative,  and  the City Council  is not required  to approve or take any action, other than to receive the attachment  as part of  the financial  report.
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EXHIBIT A

CITY COUNCIL

SPECIAL PROJECTS
POLICY

Citywide Policy Manual
Policy #25-022
Attachments:

N/A
Effective Date:

September 3, 2025 per Resolution 25-___
Responsible Department:

Administrative Services
Related Policies & Notes:

N/A
City Council or Administrative Policy:

City Council

Purpose
To establish City Council authority for the purpose and creation of Special Projects for inclusion and tracking as part of the City's budget process.

Special Projects are defined as one-time, staff-initiated projects that require City Council approval due to the need for budget appropriations that exceed a department's base budget. Base budget items are the baseline appropriations to continue operations at the current level. In instances where there are sufficient budget appropriations the City Manager will submit an informational memo to advise the City Council of the reappropriation of funds to the special project. As discussed in the Special Project Reporting section below, these projects will continue to be reported in the Special Project reports.

Special Projects are not meant to track ongoing operational costs like street pavement maintenance, minor repairs, development projects which may span multiple fiscal years, or the purchase of equipment, unless the department needs to track these expenses because of the use of restricted funds to pay for the equipment or materials.

Ongoing operational costs will be included in the department's base budget or added as an ongoing budget appropriation request to the City Council.

Policy
This policy, including any amendments, shall be approved by City Council Resolution and shall be effective upon the policy's adoption.

It is the objective of the City to ensure transparent financial reporting that allows Councilmembers, residents, and staff to track expenditures across multiple fiscal years.

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EXHIBIT A

This policy will be reviewed annually as part of the proposed budget process.

City Manager Authorization
As part of the City's proposed budget process, departments must submit for approval any new one­ time projects or initiatives that require additional funding. If approved by the City Manager, these projects are included in the proposed and final budget for City Council consideration and approval.

These requests are separate and are apart from the City Work Program (CWP) items, which are Council initiated and may be one-time and/or result in ongoing costs. Both types of projects require City Council appropriation approval.

City Council Approval and Questions
All Special Projects approved by the City Manager that require additional appropriations will be included in the proposed and final budgets for City Council approval. These projects will be presented and discussed during the budget process, and appropriations added upon approval. Off cycle Special Project creation using the reappropriation of existing funds will be presented to City Council as a consent item for approval.

Any questions from City Council regarding Special Projects that are part of the regular Special Projects reporting process described in the section below will be answered as part of the supplemental report process. Questions that fall outside of the reporting process will be responded to in a timely manner based on the scope of the question.

Special Project Reporting
Special Projects will be included in the departmental narratives of the proposed and final budget. A summary of proposed Special Projects will be included in the summary section of the budget message and upon budget approval this list will be finalized as part of the final budget.

As part of the quarterly financial reports, staff will report on the following items for all Special Projects:
• Adoption Year
• Function - department that has the special project, for example Administration, which encompasses City Manager and City Attorney. • Program - specific budget unit (e.g., 120 City Manager) • Base and Detail Account with Detail Account description - the expense account 103
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EXHIBIT A

where the special project is budgeted, for example 750 -.056 Neighborhood engagement. Special project account numbers are unique to one project. • Full Org Set Code and Description - Includes full account string (Fund-Div- Program) and description of the org set. For example, 100-12-632, where the first three digits are the fund, the next two digits are the division, and the last three digits are the program in which the special project is budgeted. General Fund -City Manager-Comm Outreach & Neighborhood Watch.
• Amended Budget - This is the total budget in a fiscal year and includes new dollars added in proposed and any budgeted dollars that have been carried forward from the prior fiscal year as of a given date, for quarterly report they include Sept-30, Dec-31 and March-31.
• Actual Amount - dollars spent as of a given date, see amended section above. • Encumbrance - dollars encumbered either through a contract or purchase order as of a given date.
• Status - This includes completed, in progress, not started, started, pending and cancelled.
• Outside Funding - identifies if outside funding is available like grants to fund the projects.
• Estimated Completion - the date and month the Special Project is expected to be completed.
• Notes - this includes information that staff would like to make the council and residents aware of and includes future plans like a project being carried over or defunded, along with other updates.

This quarterly financial report is meant to be informative, and the City Council is not required to approve or take any action, other than to receive the attachment as part of the financial report.
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RESOLUTION NO. 25-________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL ADOPTING AN

UPDATED CUPERTINO CITY COUNCIL SPECIAL PROJECT POLICY

WHEREAS, the Cupertino City Council has identified a need to adopt a policy governing the creation of, acceptance of, and reporting of special projects; and

WHEREAS, the City Council adopted Resolution No. 25 -022 on April 2, 2025, establishing a Special Project Policy;

WHEREAS, on September 3, 2025, the City Council considered an updated policy at a duly noticed regular meeting of the City Council.

NOW, THEREFORE, BE IT RESOLVED that:

1. The City Council hereby adopts the Cupertino City Council Special Project Policy, attached hereto as Exhibit A. The updated Special Project Policy shall be effective on September 3, 2025.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of September 2025, by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

________

________________________
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Resolution No. __________________

Kirsten Squarcia, City Clerk

Date

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CITY OF CUPERTINO
Agenda Item
25-14158 Agenda Date: 9/3/2025
Agenda #: 14.

Subject: Approve July 1, 2025, through June 30, 2028, Memorandum of Understanding setting the salary and terms and conditions of employment for the Operating Engineers Local No. 3 Union, AFL- CIO (OE3); Approve and update the salary and terms and conditions of employment for the Unrepresented (Management and Confidential) Employees and Appointed Employees Compensation Programs; Approve and update the terms and conditions of employment for the Elected Officials.

1. Adopt Resolution 25-071 amending the Memorandum of Understanding (MOU) for the Operating Engineers Local No. 3 Union, AFL-CIO (OE3) based on the attached tentative agreements; and

2. Approve the corresponding Salary Schedule for OE3 employees effective July 12, 2025; and

3. Adopt Resolution 25-072 amending salary and terms and conditions of employment for the Unrepresented (Management and Confidential) Employees and Appointed Employees Compensation Programs; and

4. Approve the corresponding Salary Schedules for Unrepresented and Appointed employees effective July 12, 2025; and

5. Adopt Resolution 25-073 amending terms and conditions of employment for the Elected Officials’ Compensation Program; and

6. Adopt Resolution 25-074 to approve budget modification number 2526-405 increasing appropriations by $1,202,622 ensuring that there are sufficient budget appropriations to cover the costs associated with the negotiated contracts.

CITY OF CUPERTINO Printed on 8/27/2025Page 1 of 1
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ADMINISTRATIVE SERVICES DEPARTMENT

CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3109
CUPERTINO.GOV

CITY COUNCIL STAFF REPORT
Date: September 3, 2025
Subject
Approve July 1, 2025, through June 30, 2028, Memorandum of Understanding setting the salary and terms and conditions of employment for the Operating Engineers Local No. 3 Union, AFL -CIO (OE3) ; Approve and update the salary and terms and conditions of employment for the Unrepresented (Management and Confidential) Employees and Appointed Employees Compensation Programs ; Approve and update the terms and conditions of employment for the Elected Officials.

Recommended Action

1. Adopt Resolution 25-XXX amending the Memorandum of Understanding (MOU) for the Operating Engineers Local No. 3 Union, AFL -CIO (OE3) based on the attached tentative agreements; and

2. Approve the corresponding Salary Schedule for O E3 employees effective July 12, 2025; and

3. Adopt Resolution 25 -XXX amending salary and terms and conditions of employment for the Unrepresented (Management and Confidential) Employees and Appointed Employees Compensation Programs; and

4. Approve the correspond ing Salary Schedules for Unrepresented and Appointed employees effective July 12, 2025; and

5. Adopt Resolution 25-XXX amending terms and conditions of employment for the Elected Officials’ Compensation Program; and

6. Adopt Resolution 25 -XXX to approve budget m odification number 2526 -405 increasing appropriations by $ 1,216,473 ensuring that there are sufficient budget appropriations to cover the costs associated with the negotiated contracts.

Background
The City has reached a tentative agreement with the Operating Engineers Local No. 3 Union, AFL-CIO (OE3). The negotiated packages are within City Council parameters for the Fiscal Years (FY) 2025 - 2028. Historically, Council has aligned the compensation plans for the Unrepresented and Appointed employee gr oups with the proposed terms and 108
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conditions of employment of the City’s bargaining units. Key provisions of the tentative labor agreements are summarized below:

 Term – 3 years, July 1, 2025, through June 30, 2028
 Cost of Living adjustments (COLAs): retroactive to the first full pay period after July 1, 2025, a 5.0% salary increase. Effective the first full pay period after July 1, 2026, a

3.0% salary increase. Effective the first full pay period after July 1, 2027, a 3.0% salary increase; and
 A one-time $1,000 non-pensionable lump sum payment; and  Effective July 1, 2025, for each participating employee, the City shall contribute toward premium cost the following amount per month during the term of this agreement.

July 1, 2025 City Max Health
Contribution
City Max Dental
Contribution
City Total Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee + 1 $2,225.80 $114.30 $2,340.10
Employee + 2 $2,893.54 $114.30 $3,007.84

 With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate during the course of this 2025 – 2028 MOU. Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

Title 2 of the California Code of Regulations, section 570.5, requires that the pay schedule of every CalPERS agency be approved and adopted by the agency's governing body pursuant to public meeting law s. The City's Salary Schedules for OE3, Unrepresented and Appointed employees are attached for the Council's review and approval, effective July 12, 2025.

Reasons for Recommendation and Available Options
Based on the findings outlined above, staff recommends Council approve July 1, 2025, through June 30, 2028, Memorandum of Understanding setting the salary and terms and conditions of employment for the Operating Engineers Local No. 3 Union, AFL -CIO (OE3), approve and update the salary and terms and conditions of employment for th e Unrepresented (Management and Confidential) Employees and Appointed Employees 109
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Compensation Programs and approve and update the terms and conditions of employment for the Elected Officials’ Compensation Program.

Sustainability Impact
No sustainability impact.

Fiscal Impact
For OE3, Unrepresented and Appointed employees and Elected Officials, the City will incur an additional cost of $1,216,473 in the first year (FY 2025-26), an additional cost $2,280,585 in the second year (FY 2026-27) and an additional cost $ 2,967,155 in the third year for a total cumulative cost of $6,464,213 in ongoing costs (starting FY 2027-28). Costs listed are cumulative to show the total fiscal impact o ver the three year agreement . A budget adjustment for increased costs in the first year is recommended. At the time of the adopted budget, costs related to the labor contracts were unknown and not included in the adopted budget.

Costs for these changes to the compensation programs are summarized in the table below:

City Work Program (CWP) Item/Description
None
Council Goal:

None
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Vanessa Guerra, Human Resources Manager
Reviewed by: Kristina Alfaro, Director of Administrative Services Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager Attachments:

A – Appointed Employee's Compensation Program (Clean)
Year 1 Costs Year 2 Costs Year 3 Costs Total Costs
GENERAL FUND 1,014,271$ 1,801,662$ 2,344,052$ 5,159,985$ ALL OTHER FUNDS 202,202$ 478,923$ 623,103$ 1,304,228$ Total Costs 1,216,473$ 2,280,585$ 2,967,155$ 6,464,213$ 110
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B – Appointed Employee's Compensation Program (Redline) C – Draft Resolution Appointed Compensation Program
D - MOU- OE3 2025-2028 (Clean)
E - MOU- OE3 2025-2028 (Redline)
F – July 30, 2025 OE3 Signed Tentative Agreement
G - Draft Resolution OE3 MOU
H - Elected Officials Compensation Program (Clean)
I – Elected Officials Compensation Program (Redline)
J - Draft Resolution Elected Compensation Program
K - Unrepresented Comp (Clean)
L - Unrepresented Comp (Redline)
M – Draft Resolution Unrepresented Compensation Program N – Draft Resolution for Budget Modification
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1 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as appointed management employees by the City Council in the City Manager's Office and the City Attorney’s Office shall be eligible for participation in the Appointed Employees' Compensation Program as hereby adopted by action of the City Council and as same may be amended or as otherwise modified from time to time.

Eligibility for inclusion in this Compensation program is limited to persons appointed by the City Council and holding positions as management employees in the City Manager’s Office and the City Attorney’ s Office, as defined under section 2.52.290 of the Cupertino Municipal Code. Eligible persons are designated by the Appointing Authority and may be modified as circumstances warrant.

Although subject to change in accordance with the Personnel Code, the positions in the following classifications have been designated as appointed employees.

MANAGEMENT CLASSIFICATIONS:

Classification Title

City Manager
City Attorney

In the event of any inconsistency between the Compensation Program and any Employment Contracts, the provisions of the Employment Contract and any amendments thereto control.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019, August 18, 2020, June 15, 2021, November 16, 2021, July 19, 2022 112
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 2
2 SALARY SCHEDULE

AND OTHER SALARY RATES

It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated for services rendered to and on behalf of the City on the basis of equitable pay for duties and responsibilities assigned, meritorious service and comparability with similar work in other public and private employment in the same labor market; all of which is contingent upon the City's ability to pay consistent with its fiscal policies. The City Manager and City Attorney salaries will be set by contract.

Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012
Revised December 18, 2012, October 2016, September 6, 2017, November 6, 2017, January 7, 2019, July 16, 2019, August 18, 2020, November 16, 2021, July 19, 2022, December 3, 2024, July 15, 2025, September 3, 2025
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 3
3 TRAINING AND CONFERENCES

I. POLICY

It is City of Cupertino policy that eligible persons under this Compensation Program shall be reimbursed or receive advances in accordance with the schedules, terms and conditions as set forth herein for attendance at conferences, meetings and training sessions as defined below for each. It is the intent of this policy to encourage the continuing education and awareness of said persons in the technical improvements and innovations in their fields of endeavor as they apply to the City or to implement a City approved strategy for attracting and retaining businesses in the City. One means of implementing this encouragement is through a formal reimbursement and advance schedule for authorized attendance at such conferences, meetings and training sessions.

II DEFINITIONS

A. Conferences

A conference is an annual meeting of a work related organization the membership of which may be held in the name of the City or the individual.

B. Local Area

The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-mile distance from Cupertino when traveling to Alameda County.

C. Meetings

A "meeting" shall mean a convention, conference, seminar, workshop, meal, or like assembly having to do with municipal government operations. An employee serving on a panel for interviews of job applicants shall not come under this definition.

D. Training Session

A training session is any type of seminar or workshop the attendance at which is for the purpose of obtaining information of a work related nature to benefit the City's operations or to enhance the attendee's capabilities in the discharge of assigned duties and responsibilities. 114
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4 III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent

This schedule is written with the intent that the employee will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive that paying for a taxi or air port shuttle, then the employee should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out -of-town location, then a car should be rented; or air reservations should be booked in advance to obtain discounted fa res. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.

B. Registration

Registration fees for authorized attendance at a meeting or training session will be paid by the City.

C. Transportation

The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee's home and airport, destination or airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

Reimbursement or advances for use of a personal automobile on City business within a local area will not be made so as to supplement that already being paid to those persons receiving a monthly mileage allowance.

D. Lodging

Hotel or lodging expenses of the employee resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occurs outside of the local area. Not covered will be lodging expenses related to person(s) who are accompanying the City member, but who themselves are not on City business. In this instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City-paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking.

If the group rate at the conference hotel is not available, then the non-conference lodging policy described in the next paragraph should be followed to find another comparable hotel. 115
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5 Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

E. Meals

1. With No Conference

Payments toward or reimbursement of meals related to authorized activities or events shall be at the Internal Revenue Service per diem rate for meals and incidental expenses for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General Services Administration. The per diem shall be split among meals as reasonably desired and reduced accordingly for less than full travel days. If per diem is claimed, no receipts are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference

When City personnel are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on a per diem or actual cost basis. The per diem and actual cost rate shall follow the rule s described in the meals with no conference paragraph.

F. Other Expenses

Payments toward or reimbursement of expenses at such functions shall be limited to the actual costs consistent with the application of reasonable standards.

Other reasonable expenses related to business purposes shall be paid consistent with this policy.

No payments shall be made unless, where available, receipts are kept and submitted for all expenses incurred. When receipts are not available, qualifying expenditures shall be reimbursed upon signing of an affidavit of expenditure.

No payment shall be made for any expenses incurred which are of a personal nature or not within a standard of reasonableness for the situation as may be defined by the Finance Department.

G. Non-Reimbursable Expenses

The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;
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6 2. Political or charitable contributions or events;

3. Family expenses, including those of a partner when accompanying the employee on City- related business, as well as child or pet-related expenses;

4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

5. Gifts of any kind for any purpose;

6. Service club meals;

7. Alcoholic beverages;

8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

9. Personal losses incurred while on City business.

IV ATTENDANCE

A. Budgetary Limitations

Reimbursement or advances for expenses relative to conferences, meeting or training sessions shall not exceed the budgetary limitations.

V. FUNDING

A. Appropriation Policy

It shall be the policy of the City to appropriate funds subject to availability of resources.

B. Training Sessions

Payments toward or reimbursement of expenses incurred in attendance at training sessions, will be appropriated annually through the budget process.

VI. DIRECT CASH ADVANCE POLICY

From time to time, it may be necessary for a City employee to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance should be submitted to their supervisor no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure. An accounting of expenses and return of any unused advance must be reported to the City within 30 calendar days of the employee's return on the expense report described in Section VII.
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7 VII. EXPENSE REPORT REQUIREMENTS

All expense reimbursement requests or final accounting of advances received from the City Manager must be approved by the City Attorney , on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item. All expense reimbursement requests or final accounting of advances received from the City Attorney must be approved by the City Manager, on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, August 18, 2020 , November 2023 118
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 4
8 AUTOMOBILE ALLOWANCES AND

MILEAGE REIMBURSEMENTS

It is City of Cupertino policy that under this Compensation Program the City Manager shall be compensated fairly for the use of personal automotive vehicles on City business. In many instances the use of personal vehicles is a condition of employment due to the absence of sufficient City owned vehicles for general transportation purposes. It is not intended, however, that such a condition of employment should work an undue hardship. For this reason, the following policies shall apply for mileage reimbursements.

Those persons who occasionally are required to use their personal automobiles for City business shall be reimbursed for such use at an appropriate rate established by the City Council.

Submission of reimbursement requests must be approved by the City Council.

The City Manager shall be paid a monthly automobile allowance of $500.

The City Attorney shall be paid a monthly automobile allowance of $350.

Employees receiving automobile allowance shall be eligible for reimbursement for travel that exceeds two hundred miles round trip.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015
Revised November 6, 2017
Revised August, 18, 2020

Revised June 15, 2021, November 16, 2021
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 5
9 ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS

It is City of Cupertino policy under this Compensation Program that the City Manager and City Attorney shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related to the field of endeavor of the person to be benefited.

Subscriptions to or purchase of professional and technical publications may be provided at City expense providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, June 15,
2021
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 6
10 OVERTIME WORKED

Management employees are ineligible for overtime payments for time worked in excess of what otherwise would be considered as a normal work day or work week for other employees.

However, no deduction from leave balances are made when such an employee is absent for less than a regular work day as long as the employee has his/her supervisor's approval. Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, when forty hours have been worked in the same seven day work period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
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APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 7
11 HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide group hospital and medical insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts.

Effective July 1, 2025, the City shall contribute toward premium cost the following amount per month.

July 1, 2025 City Max Health
Contribution
City Max Dental
Contribution
City Total Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee + 1 $2,225.80 $114.30 $2,340.10
Employee + 2 $2,893.54 $114.30 $3,007.84

With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate between 2025 – 2028.

Any required contribution amounts exceeding the premium contribution of the Ci ty are the responsibility of the employee.

Appointed employees in the City Manager and City Attorney positions will have immediate vesting of retiree medical benefits, subject to said employee retiring from City service and CalPERS.

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APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 7
12 Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, July 2013, October 2016, July 2019; December 2019, June 15, 2021, November 16, 2021 , November 7, 2023, September 3, 2025
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13 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 8

FIXED HOLIDAYS

It is the policy of the City of Cupertino to recognize days of historical and national significance as holidays of the City without loss of pay or benefits. Recognizing the desirable times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of holidays for management and confidential employees at such times as are convenient for each employee and supervisor, when such policy is compatible with the workload and schedule of the City.

The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year's Day

2. Martin Luther King Day

3. Presidents' Day

4. Lunar New Year

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran's Day

11. Thanksgiving Day

12. Day Following Thanksgiving

13. Christmas Eve

14. Christmas Day

15. New Year's Eve

When a holiday falls on a Sunday, the following Monday shall be observed as the non-work day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

FLOATING HOLIDAY

In addition to the paid holidays, employees occupying these positions shall be provided 20 floating hours per calendar year as non-work time with full pay and benefits. Employees may accumulate floating holiday hours up to two times their annual accrual. For Calendar Year 2023, Appointed employees will receive one (1) floating holiday in lieu of Lunar New Year holiday.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, July 2013, November 2023
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 9
14 LIFE, LONG TERM DISABILITY INSURANCE, AND SHORT TERM DISABILITY INSURANCE

It is the policy of the City of Cupertino to make available group insurance for eligible persons under this Compensation Program that will mitigate the personal and family financial hardships resulting from continuing disability that prevents an employee from performing gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life insurance benefits in an amount of two and one half times the employee's annual salary to a maximum of $250,000.00

The City Manager and City Attorney will participate in California State Disability Insurance (SDI).

SDI weekly benefits are determined by the State of California and information is available on the State of California Employment Development Department website. Employee may use leave banks to supplement lost salary during the 7-day elimination period. City Manager and City Attorney shall pay the employee contribution rate of CA SDI, which will be deducted from their biweekly paychecks.

The City shall provide Long Term Disability (LTD) insurance for employees. LTD income protection coverage shall be up to $7,000 of covered monthly salary. City Manager and City Attorney may use sick leave and/or vacation leave to supplement lost salary during the 90 day elimination period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016, July 2019, August 18, 2020,
June 15, 2021
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 10
15 DEFERRED COMPENSATION

It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for eligible persons under this Compensation Program for services performed for the City. The City participates in the California Public Employees' Retirement System (PE RS) and deferred compensation plans have been established. Both the employee and employer may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and form to best meet the requirements of the City and the needs of individual employees, thereby increasing the ability, to attract and retain competent employees.

The City shall maintain and administer means by which employees in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan.

Employee contributions to such plans may be made in such amounts as felt proper and necessary to the employee. Employer contributions shall be as determined by the City Council.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 11
16 PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTION

A. Employees hired on or before December 29, 2012 Only:

For employees hired on or before December 29, 2012, the City has contracted with CalPERS for a

2.7% @55 formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only:

For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation.

Effective October 1, 2016, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only:

For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012, July 2013, October 2016, July 2019 127
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 12
17 DENTAL INSURANCE - EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide dental insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $114.30* per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012,
October 2016, July 2019, July 19, 2022
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18 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 13

ADMINISTRATIVE LEAVE

Eligible persons under this Compensation Program shall accrue eighty (80) hours of administrative leave with pay per year.

Employees may accumulate administrative leave hours up to two times their annual accrual.

Employees shall be eligible to convert administrative leave hours to pay one time each calendar year.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016; July 2019, November 16, 2021
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 14
19 EMPLOYEE ASSISTANCE PROGRAM

It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of eligible persons under this Compensation Program and their eligible dependents.

The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre-retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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20 APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 15

HOUSING ASSISTANCE PROGRAM

Housing assistance may be offered to eligible persons under this Compensation Program pursuant to Resolution No. 15-092 as amended.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015; July 2019
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City of Cupertino
21 APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 16

VISION INSURANCE — EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,

Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012; December 18, 2012
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City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17
22 EDUCATION REIMBURSEMENT PROGRAM
It is the intent of the City to recognize the value of continuing education and professional development of its employees; and to adopt an Education Reimbursement Program which will encourage employees to avail themselves of City job related educational opportunities that will advance their knowledge and interests in the direction of their career path. Courses should either: a) maintain or improve job skills in the employee’s current position; b) be expressly required by the City or by law; or c) prepare the employee to become a competitive applicant for a different position with the City.

The Education Reimbursement Program is a benefit to all eligible, full time benefited employees and provides education reimbursement of up to two thousand dollars ($2,000) per calendar year for the cost of registration, required textbooks and/or materials and parking.

Employees who wish to seek reimbursement from the City for educational program costs shall provide a written request for reimbursement in advance of enrollment to the Human Resources Division. The form provided shall include the type of training, sponsoring organization or institution, meeting times and costs. Human Resources and the employee’s department head will make the determination if the chosen education program is eligible for reimbursement.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of completion shall be provided within 30 days of the conclusion of the course.

Education reimbursement is a taxable benefit under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or proficiencies are not included in the Education Reimbursement Program.

Adopted by Action of the City Council July 16, 2019
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City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 18
23 CITY SPONSORED RECREATION AND WELLNESS PROGRAMS
Eligible appointed employees shall have the privilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non-residents wishing to enroll. Each calendar year, employees and family members on the employee’s dental plan are eligible to be reimbursed up to $500 per employee in Rec Bucks. Employees shall be reimbursed for approved recreation services in accordance with the City’s Recreation Buck Policies. Programs allowing for preregistration will be reimbursed after completion of the program, including those allowing for or requiring preregistration in the calendar year prior to reimbursement. Reimbursements shall be applied to the year in which they are received.

Benefited employees will also receive a free employee-only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code, and must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

Adopted by Action of the City Council July 16, 2019
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
24 EXEMPT POSITIONS
The salaries, wages, or rates of pay for City Attorney and City Manager employees whose positions are exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the City Council can modify these rates.

Monthly Salary Effective June 3, 2019

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $19,916.67

Monthly Salary Effective June 3, 2020

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66

Monthly Salary Effective June 15, 2021

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66
City Attorney $0 $0 $0 $0 $21,250.00

Monthly Salary Effective January 3, 2022

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,000.00
City Attorney $0 $0 $0 $0 $21,250.00

Monthly Salary Effective July 20, 2022

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,833.33
City Attorney $0 $0 $0 $0 $23,333.33
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25 Monthly Salary Effective August 29, 2022

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,075.00
City Attorney $0 $0 $0 $0 $23,333.33

Monthly Salary Effective the First Full Pay Period of July, 2023

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $23,333.33

Monthly Salary Effective December 3, 2024

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $25,875.00

Monthly Salary Effective May 2, 2025

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $25,875.00
Interim City Manager $0 $0 $0 $0 $24,583.33

Monthly Salary Effective July 15, 2025

Classification Step 1 Step 2 Step 3 Step 4 Step 5
Interim City Manager $0 $0 $0 $0 $25,812.50
City Attorney $0 $0 $0 $0 $25,875.00

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1 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as appointed management employees by the City Council in the City Manager's Office and the City Attorney’s Office shall be eligible for participation in the Appointed Employees' Compensation Program as hereby adopted by action of the City Council and as same may be amended or as otherwise modified from time to time.

Eligibility for inclusion in this Compensation program is limited to persons appointed by the City Council and holding positions as management employees in the City Manager’s Office and the City Attorney’s Office, as defined under section 2.52.290 of the Cupertino Municipal Code. Eligible persons are designated by the Appointing Authority and may be modified as circumstances warrant.

Although subject to change in accordance with the Personnel Code, the positions in the following classifications have been designated as appointed employees.

MANAGEMENT CLASSIFICATIONS:

Classification Title

City Manager
City Attorney

In the event of any inconsistency between the Compensation Program and any Employment Contracts, the provisions of the Employment Contract and any amendments thereto control.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019, August 18, 2020, June 15, 2021, November 16, 2021, July 19, 2022 137
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 2
2 SALARY SCHEDULE

AND OTHER SALARY RATES

It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated for services rendered to and on behalf of the City on the basis of equitable pay for duties and responsibilities assigned, meritorious service and comparability with similar work in other public and private employment in the same labor market; all of which is contingent upon the City's ability to pay consistent with its fiscal policies. The City Manager and City Attorney salaries will be set by contract.

Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012
Revised December 18, 2012, October 2016, September 6, 2017, November 6, 2017, January 7, 2019, July 16, 2019, August 18, 2020, November 16, 2021, July 19, 2022, December 3, 2024, July 15, 2025, September 3, 2025
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 3
3 TRAINING AND CONFERENCES

I. POLICY

It is City of Cupertino policy that eligible persons under this Compensation Program shall be reimbursed or receive advances in accordance with the schedules, terms and conditions as set forth herein for attendance at conferences, meetings and training sessions as defined below for each. It is the intent of this policy to encourage the continuing education and awareness of said persons in the technical improvements and innovations in their fields of endeavor as they apply to the City or to implement a City approved strategy for attracting and retaining businesses in the City. One means of implementing this encouragement is through a formal reimbursement and advance schedule for authorized attendance at such conferences, meetings and training sessions.

II DEFINITIONS

A. Conferences

A conference is an annual meeting of a work related organization the membership of which may be held in the name of the City or the individual.

B. Local Area

The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-mile distance from Cupertino when traveling to Alameda County.

C. Meetings

A "meeting" shall mean a convention, conference, seminar, workshop, meal, or like assembly having to do with municipal government operations. An employee serving on a panel for interviews of job applicants shall not come under this definition.

D. Training Session

A training session is any type of seminar or workshop the attendance at which is for the purpose of obtaining information of a work related nature to benefit the City's operations or to enhance the attendee's capabilities in the discharge of assigned duties and responsibilities. 139
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4 III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent

This schedule is written with the intent that the employee will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive that paying for a taxi or airport shuttle, then the employee should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out-of-town location, then a car should be rented; or air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.

B. Registration

Registration fees for authorized attendance at a meeting or training session will be paid by the City.

C. Transportation

The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee's home and airport, destination or airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

Reimbursement or advances for use of a personal automobile on City business within a local area will not be made so as to supplement that already being paid to those persons receiving a monthly mileage allowance.

D. Lodging

Hotel or lodging expenses of the employee resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occurs outside of the local area. Not covered will be lodging expenses related to person(s) who are accompanying the City member, but who themselves are not on City business. In this instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City-paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking. If the group rate at the conference hotel is not available, then the non-conference lodging policy described in the next paragraph should be followed to find another comparable hotel. 140
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5 Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

E. Meals

1. With No Conference

Payments toward or reimbursement of meals related to authorized activities or events shall be at the Internal Revenue Service per diem rate for meals and incidental expenses for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General Services Administration. The per diem shall be split among meals as reasonably desired and reduced accordingly for less than full travel days. If per diem is claimed, no receipts are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference

When City personnel are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on a per diem or actual cost basis. The per diem and actual cost rate shall follow the rule s described in the meals with no conference paragraph.

F. Other Expenses

Payments toward or reimbursement of expenses at such functions shall be limited to the actual costs consistent with the application of reasonable standards.

Other reasonable expenses related to business purposes shall be paid consistent with this policy.

No payments shall be made unless, where available, receipts are kept and submitted for all expenses incurred. When receipts are not available, qualifying expenditures shall be reimbursed upon signing of an affidavit of expenditure.

No payment shall be made for any expenses incurred which are of a personal nature or not within a standard of reasonableness for the situation as may be defined by the Finance Department.

G. Non-Reimbursable Expenses

The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;
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6 2. Political or charitable contributions or events;

3. Family expenses, including those of a partner when accompanying the employee on City- related business, as well as child or pet-related expenses;

4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

5. Gifts of any kind for any purpose;

6. Service club meals;

7. Alcoholic beverages;

8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

9. Personal losses incurred while on City business.

IV ATTENDANCE

A. Budgetary Limitations

Reimbursement or advances for expenses relative to conferences, meeting or training sessions shall not exceed the budgetary limitations.

V. FUNDING

A. Appropriation Policy

It shall be the policy of the City to appropriate funds subject to availability of resources.

B. Training Sessions

Payments toward or reimbursement of expenses incurred in attendance at training sessions, will be appropriated annually through the budget process.

VI. DIRECT CASH ADVANCE POLICY

From time to time, it may be necessary for a City employee to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance should be submitted to their supervisor no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure. An accounting of expenses and return of any unused advance must be reported to the City within 30 calendar days of the employee's return on the expense report described in Section VII.
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7 VII. EXPENSE REPORT REQUIREMENTS

All expense reimbursement requests or final accounting of advances received from the City Manager must be approved by the City Attorney , on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item. All expense reimbursement requests or final accounting of advances received from the City Attorney must be approved by the City Manager, on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, August 18, 2020 , November 2023 143
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 4
8 AUTOMOBILE ALLOWANCES AND

MILEAGE REIMBURSEMENTS

It is City of Cupertino policy that under this Compensation Program the City Manager shall be compensated fairly for the use of personal automotive vehicles on City business. In many instances the use of personal vehicles is a condition of employment due to the absence of sufficient City owned vehicles for general transportation purposes. It is not intended, however, that such a condition of employment should work an undue hardship. For this reason, the following policies shall apply for mileage reimbursements.

Those persons who occasionally are required to use their personal automobiles for City business shall be reimbursed for such use at an appropriate rate established by the City Council.

Submission of reimbursement requests must be approved by the City Council.

The City Manager shall be paid a monthly automobile allowance of $500.

The City Attorney shall be paid a monthly automobile allowance of $350.

Employees receiving automobile allowance shall be eligible for reimbursement for travel that exceeds two hundred miles round trip.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015
Revised November 6, 2017
Revised August, 18, 2020

Revised June 15, 2021, November 16, 2021
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 5
9 ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS

It is City of Cupertino policy under this Compensation Program that the City Manager and City Attorney shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related to the field of endeavor of the person to be benefited.

Subscriptions to or purchase of professional and technical publications may be provided at City expense providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, June 15,
2021
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 6
10 OVERTIME WORKED

Management employees are ineligible for overtime payments for time worked in excess of what otherwise would be considered as a normal work day or work week for other employees.

However, no deduction from leave balances are made when such an employee is absent for less than a regular work day as long as the employee has his/her supervisor's approval. Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, when forty hours have been worked in the same seven day work period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
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City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 7
11 HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide group hospital and medical insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts. If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be included in the employee's gross pay.

January 1, 2024 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 1,021.41 126.78 1,148.19
Employee +1 2,042.82 126.78 2,169.60
Employee +2 2,655.67 126.78 2,782.45

 For any change in the monthly medical plan premium charged by CalPERS in the plan year 2025 compared to the plan year 2024, the City’s maximum contributions shall be capped at no more than 6% for Unrepresented and Appointed Employees.

Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

 Effective July 1, 2025, the City shall contribute toward premium cost the following amount per month.

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City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 7
12 July 1, 2025 City Max Health
Contribution
City Max Dental
Contribution
City Total Max Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee + 1 $2,225.80 $114.30 $2,340.10
Employee + 2 $2,893.54 $114.30 $3,007.84

 With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate between 2025 – 2028. Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

Appointed employees in the City Manager and City Attorney positions will have immediate vesting of retiree medical benefits, subject to said employee retiring from City service and CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, July 2013, October 2016, July 2019; December 2019, June 15, 2021, November 16, 2021 , November 7, 2023, September 3, 2025
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13 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 8

FIXED HOLIDAYS

It is the policy of the City of Cupertino to recognize days of historical and national significance as holidays of the City without loss of pay or benefits. Recognizing the desirable times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of holidays for management and confidential employees at such times as are convenient for each employee and supervisor, when such policy is compatible with the workload and schedule of the City.

The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year's Day

2. Martin Luther King Day

3. Presidents' Day

4. Lunar New Year

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran's Day

11. Thanksgiving Day

12. Day Following Thanksgiving

13. Christmas Eve

14. Christmas Day

15. New Year's Eve

When a holiday falls on a Sunday, the following Monday shall be observed as the non-work day.

When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

FLOATING HOLIDAY

In addition to the paid holidays, employees occupying these positions shall be provided 20 floating hours per calendar year as non-work time with full pay and benefits. Employees may accumulate floating holiday hours up to two times their annual accrual. For Calendar Year 2023, Appointed employees will receive one (1) floating holiday in lieu of Lunar New Year holiday.

Adopted by Action of the City Council
July 1, 2010
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14 Revised December 18, 2012, July 2013, November 2023
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 9
15 LIFE, LONG TERM DISABILITY INSURANCE, AND SHORT TERM DISABILITY INSURANCE

It is the policy of the City of Cupertino to make available group insurance for eligible persons under this Compensation Program that will mitigate the personal and family financial hardships resulting from continuing disability that prevents an employee from performing gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life insurance benefits in an amount of two and one half times the employee's annual salary to a maximum of $250,000.00

The City Manager and City Attorney will participate in California State Disability Insurance (SDI).

SDI weekly benefits are determined by the State of California and information is available on the State of California Employment Development Department website. Employee may use leave banks to supplement lost salary during the 7-day elimination period. City Manager and City Attorney shall pay the employee contribution rate of CA SDI, which will be deducted from their biweekly paychecks.

The City shall provide Long Term Disability (LTD) insurance for employees. LTD income protection coverage shall be up to $7,000 of covered monthly salary. City Manager and City Attorney may use sick leave and/or vacation leave to supplement lost salary during the 90 day elimination period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016, July 2019, August 18, 2020,
June 15, 2021
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 10
16 DEFERRED COMPENSATION

It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for eligible persons under this Compensation Program for services performed for the City. The City participates in the California Public Employees' Retirement System (PERS) and deferred compensation plans have been established. Both the employee and employer may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and form to best meet the requirements of the City and the needs of individual employees, thereby increasing the ability, to attract and retain competent employees.

The City shall maintain and administer means by which employees in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan. Employee contributions to such plans may be made in such amounts as felt proper and necessary to the employee. Employer contributions shall be as determined by the City Council.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 11
17 PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTION

A. Employees hired on or before December 29, 2012 Only:

For employees hired on or before December 29, 2012, the City has contracted with CalPERS for a

2.7% @55 formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only:

For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation.

Effective October 1, 2016, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only:

For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012, July 2013, October 2016, July 2019 153
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 12
18 DENTAL INSURANCE - EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide dental insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $114.30* per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012,
October 2016, July 2019, July 19, 2022
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19 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 13

ADMINISTRATIVE LEAVE

Eligible persons under this Compensation Program shall accrue eighty (80) hours of administrative leave with pay per year.

Employees may accumulate administrative leave hours up to two times their annual accrual.

Employees shall be eligible to convert administrative leave hours to pay one time each calendar year.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016; July 2019, November 16, 2021
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 14
20 EMPLOYEE ASSISTANCE PROGRAM

It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of eligible persons under this Compensation Program and their eligible dependents.

The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre-retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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City of Cupertino
21 APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 15

HOUSING ASSISTANCE PROGRAM

Housing assistance may be offered to eligible persons under this Compensation Program pursuant to Resolution No. 15-092 as amended.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015; July 2019
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City of Cupertino
22 APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 16

VISION INSURANCE — EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,

Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012; December 18, 2012
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City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17
23 EDUCATION REIMBURSEMENT PROGRAM
It is the intent of the City to recognize the value of continuing education and professional development of its employees; and to adopt an Education Reimbursement Program which will encourage employees to avail themselves of City job related educational opportunities that will advance their knowledge and interests in the direction of their career path. Courses should either: a) maintain or improve job skills in the employee’s current position; b) be expressly required by the City or by law; or c) prepare the employee to become a competitive applicant for a different position with the City.

The Education Reimbursement Program is a benefit to all eligible, full time benefited employees and provides education reimbursement of up to two thousand dollars ($2,000) per calendar year for the cost of registration, required textbooks and/or materials and parking.

Employees who wish to seek reimbursement from the City for educational program costs shall provide a written request for reimbursement in advance of enrollment to the Human Resources Division. The form provided shall include the type of training, sponsoring organization or institution, meeting times and costs. Human Resources and the employee’s department head will make the determination if the chosen education program is eligible for reimbursement.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of completion shall be provided within 30 days of the conclusion of the course.

Education reimbursement is a taxable benefit under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or proficiencies are not included in the Education Reimbursement Program.

Adopted by Action of the City Council July 16, 2019
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City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 18
24 CITY SPONSORED RECREATION AND WELLNESS PROGRAMS
Eligible appointed employees shall have the privilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non-residents wishing to enroll. Each calendar year, employees and family members on the employee’s dental plan are eligible to be reimbursed up to $500 per employee in Rec Bucks. Employees shall be reimbursed for approved recreation services in accordance with the City’s Recreation Buck Policies. Programs allowing for preregistration will be reimbursed after completion of the program, including those allowing for or requiring preregistration in the calendar year prior to reimbursement. Reimbursements shall be applied to the year in which they are received.

Benefited employees will also receive a free employee-only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code, and must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

Adopted by Action of the City Council July 16, 2019
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City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
25 EXEMPT POSITIONS
The salaries, wages, or rates of pay for City Attorney and City Manager employees whose positions are exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the City Council can modify these rates.

Monthly Salary Effective June 3, 2019

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $19,916.67

Monthly Salary Effective June 3, 2020

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66

Monthly Salary Effective June 15, 2021

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66
City Attorney $0 $0 $0 $0 $21,250.00

Monthly Salary Effective January 3, 2022

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,000.00
City Attorney $0 $0 $0 $0 $21,250.00

Monthly Salary Effective July 20, 2022

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,833.33
City Attorney $0 $0 $0 $0 $23,333.33
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26 Monthly Salary Effective August 29, 2022

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,075.00
City Attorney $0 $0 $0 $0 $23,333.33

Monthly Salary Effective the First Full Pay Period of July, 2023

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $23,333.33

Monthly Salary Effective December 3, 2024

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $25,875.00

Monthly Salary Effective May 2, 2025

Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $25,875.00
Interim City Manager $0 $0 $0 $0 $24,583.33

Monthly Salary Effective July 15, 2025

Classification Step 1 Step 2 Step 3 Step 4 Step 5
Interim City Manager $0 $0 $0 $0 $25,812.50
City Attorney $0 $0 $0 $0 $25,875.00

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RESOLUTION NO. 25-________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL
AMENDING THE APPOINTED EMPLOYEES’ COMPENSATION

PROGRAM

WHEREAS the City Council desires to amend the Appointed Employees’ Compensation Program.

NOW, THEREFORE, BE IT RESOLVED that the Appointed Compensation Program be amended which is incorporated in this resolution by this reference and attached as Exhibit A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of September 2025, by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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1 MEMORANDUM OF UNDERSTANDING

City of Cupertino

And

Operating Engineers Local No. 3 Union, AFL-CIO

July 1, 2025 - June 30, 2028

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2 Table of Contents

Category Section Page Number

Definitions 1 4

Union Recognition 2 5

No-Discrimination 3 5

Representation Rights 4 5

Union Rights 5 6

City Rights 6 7

Permanent Transfers 7 8

Notification of Proposed Change 8 8

Hours of Work: Overtime 9 8

Compensation for Services 10 10

Public Employees Retirement Contribution 11 15

Health and Welfare Benefits 12 16

Insurance 13 16

Paid Absences 14 17

Sick Leave Conversion 15 23

Safety Equipment 16 24

City Sponsored Recreation & Wellness Programs 17 25

Training and Tuition Reimbursement

18 25

Stretch Assignments 19 27
Performance Evaluations 20 29

Workers’ Compensation Benefits 21 29

Disciplinary Action 22 29

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3 Layoff Procedure 23 30

Reinstatement 24 31

Grievance Procedure 25 31

Impasse Procedure 26 33

Separability 27 33

Ratification 28 34

Reopener 29 34

Term 30 34

Compensation Survey 31 34

Hourly Salary Ranges with Salary and Equity
Adjustments included in the ranges
Exhibit A 35

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4 MEMORANDUM OF UNDERSTANDING
Between

CITY OF CUPERTINO
And
OPERATING ENGINEERS LOCAL UNION NO. 3, AFL-CIO
Recital:

The City and the Membership represented by Operating Engineers Local Union 3 (OE3) wish to formalize a relationship which will survive differences in interests, endure changes in leadership, and extend beyond legal and contractual requirements based on the following principals:

In our relationship, we understand and accept that a high degree of trust is essential. Therefore, we will focus on developing and maintaining trust.

We will promote and expand communications between the parties and recognize active listening as a major component of communications. We will avoid sending ambiguous or mixed messages.

We will always consult before deciding on matters which may have a major impact on the other party.

Term of Agreement:

This is a three (3) year agreement, enter ed into the 1st day of July, 2025 between the City of Cupertino, hereinafter referred to as "City", and the Operating Engineers Local Union No. 3, AFL- CIO, hereinafter referred to as "Union", sets forth the agreement resulting from the meet and confer bargaining process between the two parties concerning the wages, hours, and other terms and conditions of employment for the employees of the Public Works Unit of the City, for which the Union is the recognized sole and exclusive representative. This agreement represents the full entire and integrated agreement between the City and the Union and supersedes all prior representations and agreements, whether written or oral.

General Provisions
SECTION 1: DEFINITIONS

1.1 City – the City of Cupertino, a municipal corporation

1.2 Union – the Operating Engineers Local Union No. 3

1.3 Employee – All employees whose positions are contained in the Public Works Unit recognized pursuant to Section 2.52.470 of the Cupertino Municipal Code. 167
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5 SECTION 2: UNION RECOGNITION

Pursuant to Section 2.52.480 of the City Code and applicable State law, the Union is recognized by the City as the exclusive representative of the employees within the Public Works Unit consisting of the following classifications as well as any new classifications which may be appropriate for this unit as determined by the Administrative Services Director:
 Lead Equipment Mechanic
 Equipment Mechanic
 Maintenance Worker I
 Maintenance Worker II
 Maintenance Lead
 Street Lighting Worker

2.1 The City shall promptly notify the Union of its decision to implement any and all new classifications pertaining to work of a nature performed by employees in the bargaining unit.

SECTION 3: NO-DISCRIMINATION

In accordance with the City of Cupertino Equal Opportunity i n Employment Policy, Part II, OTHER Citywide Policies, Section 1. EQUAL OPPORTUNITY IN EMPLOYMENT, City of Cupertino Administrative Rules and Regulations of the Personnel Code, the City will afford equal employment opportunity to all qualified employees, applicants and unpaid interns as to all terms and conditions of employment, including compensation, hiring, training, promotion, transfer, discipline, and termination, without regard to race, color, sex (including gender, gender identity, gender expression , transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic inf ormation or characteristics, disability, Association activity, or any other basis protected by law.

SECTION 4: REPRESENTATION RIGHTS

4.1 The City and Union shall not interfere with, intimidate, restrain, coerce or discriminate against employees of the City be cause of their exercise of representation under Section 3502 of the Government Code.

4.2 Business Representatives of the Union may have reasonable access to any employee or employees presenting a grievance and employees have the right to have the Union Business Representative represent him or her at all stages of disciplinary action.

4.3 The Union, as a recognized employee organization, may select not more than two employee members of the organization to attend scheduled meetings with City representatives on subjects within the scope of representation during regular work hours without loss of compensation. For contract negotiations, the Union may select not more than six employee 168
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6 members to attend bargaining sessions. Where circumstances warrant, Human Resourc es may approve the attendance of additional employee representatives without loss of compensation, at either labor negotiations or Labor Management Committee meetings. The Union shall submit the n ames of the employee representatives to Human Resources in advance of such meetings.

In addition to his/her regularly assigned work, the Union Steward shall be permitted reasonable time during working hours to notify the Business Representative through the most rapid means appropriate and available of any alleged violations of this Memorandum.

Employees are authorized to contact their Union Steward during working hours to report an alleged grievance or violation of this Memorandum.

The Union may designate a reasonable number of employees to represent other employees in disciplinary or grievance matters and to investigate matters within the scope of representation. The Union shall provide written notice to the City of the designated stewards and shall notify the City of any changes to the list. Stewards shall cond uct their representation activities on their own time and on the employee’s own time unless it is an emergency situation, which would still require approval from the appropriate supervisor or manager in order to leave the job site. Time off without loss of compensation shall be allowed for management-approved meetings. Unless authorized, only one steward shall be released on work time to attend such meetings for any one grievance, discipline, or representation matter.

Membership meetings, organizing activities, membership campaigns, or dues collecting by the Union or their representatives on City premises or at work locations/sites during regular hours of work shall not be permitted. Representatives of the Union shall be granted reasonable access to employee work locations to investigate matters relating to employer- employee relations, unless such access to given work locations would constitute a safety hazard or would interfere with the operations of the City. Representatives of the Union shall not enter a work location without first advising the department head or the Human Resources office.

4.5 The City and the Union desire to work towards a good working environment which includes productivity and respect for each individual regardless of classification or representation.

SECTION 5: UNION RIGHTS

5.1 The City and the Union recognize the right of employees to form, join, and participate in lawful activities of employee organizations and the equal, alternative right of employees to refuse to form, join, a nd particip ate in employee organizations. Neither party shall discriminate against an employee in the exercise of these alternative rights.

Accordingly, membership in the Union shall not be compulsory.

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7 The Union shall provide the City with a thirty-day advance written notice of any changes in the annual deduction amounts for Union Dues. The Union, Operating Engineers Local #3, shall provide the City with instructions regarding dues deductions to be remitted to, Operating Engineers Local #3.

Upon certification by the Union that an employee has signed a deduction authorization, the City will deduct the appropriate dues from the employee’s pay, as established and as many be changed from time to time by the Union, and remit such dues to the Union. Employee requests to cancel or change deductions mus t be directed to the Union rather than to the City. An employee wishing to cancel or change deductions must mail a written revocation to the Union in accordance with the terms of the authorization form, or absent a ny such terms, by mailing a written revocation to the Union that is postmarked during the thirty (30) day period immediately prior to the annual anniversary date on which the employee signed the original authorization form. Deductions will continue unless and until the City is notified by the Union of any requested changes.

The Union shall indemnify and hold the City harmless from any and all claims, demands, suits, or any other action arising from the maintenance of dues deductions of from complying with any demand for termination hereunder, provided that the City promptly provide notice to the Union of any claim, demand, suit, or other action for which it is seeking indemnification.

The Union shall certify to the City of Cupertino that it has received a nd will maintain an authorization, signed by each individual employee from whose salary or wages a deduction or reduction is to be made. The Union will maintain individual employee authorizations, and shall not be required, to provide a copy of an individual authorization to the City unless a dispute arises about the existence or terms of the authorization. The Union shall indemnify the City for any claims made by an employee for deductions made in reliance on that certification.

SECTION 6: CITY RIGHTS
The rights of the City include, but are not limited to, the exclusive right to determine the mission of its constituent departments, commissions and boards; set standards of services; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficiency of governmental operations; determine the content of job classifications; take all nece ssary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work.

The City shall have the right to furlough employees subject to meet and confer with the Union regarding the impact of the decision to furlough.

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8 The City shall give forty-five (45) days prior written notice to the Union of the intent and anticipated impact or proposed contracts for work now being done or new work that could be done by job classifications represented by the Union.

SECTION 7: PERMANENT TRANSFERS

Employees shall be notified in writing of any permanent transfer from one division to another ten (10) working days prior to the effective date.

SECTION 8: NOTIFICATION OF PROPOSED CHANGE

City agrees to serve written notice upon the Union of any intent to change or alter any ordinance, rule, resolution or regulation affecting the recognized employee organization on matters within scope of representation. Upon receipt of the written notification of intended change, the parties will meet at a date not less than fifteen (15) days following receipt of intent. After notification, the parties may mutually agree that the Meet and Confer provisions are satisfied by the written notice.

In cases of emergencies when the City determines that an ordinance, rule, resolution or regulation must be adopted immediately without prior notice of meeting with the Union, the City shall provide such notice and opportunity to meet at the earliest practical t ime following the adoption of such ordinance, rule, and resolution regulation consistent with the agreement.

SECTION 9: HOURS OF WORK: OVERTIME

9.1 Hours of Work Defined
Hours worked shall include all time not under the control of the employee whether such hours are worked in the City’s work place, or in some other place where the employee is carrying out the duties of the City.

The normal work week shall be 40 hours in seven days with two consecutive days off.

Alternate Work Schedules (AWS) may be considered, including 9/80 and 4/10, but must be approved in advance by the Department Head. The City reserves the right to re-evaluate such approvals if the Alternate Work Schedule results in an undue burden to the City.

9.2 Schedules
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9 It will be a management responsibility to schedule the hours of work for each employee covered by this agreement. Except in unforeseen circumstances, changes in an employee's hours of work will be made after ten (10) working days prior notice.

Volunteers will be sought for any change in regular work hours. If there are no volunteers, the regular employee with the least seniority will be assigned for a maximum of twelve months. The city will attempt to make four-month assignments when possible.

Non-emergency work will not be scheduled for a weekend when either Friday or Monday is a recognized holiday. (See Section 14.1 - recognition of Saturday and Sunday holidays.)

9.3 Rest Periods
Each employee shall be granted a rest period of fifteen minutes during each work period of more than three hours duration. Employees may not combine lunch and break times unless with prior departmental approval as a result of operational needs. Break times should be taken at the worksite assigned or in the event there is no restroom facilities is available then to the closest location where a city restroom facilities is available. No wage deduction shall be made nor time off charged against employees taking authorized rest periods, nor shall any rights or overtime be accrued for rest periods not taken.

9.3.1 Clean Up Period
At the end of each work period, up to 20 minutes paid clean up time will be provided to employees. Longer periods, when approved by the Supervisor, will be allowed depending on the work activities of the work period.

9.4 Overtime
Overtime shall be defined as any work in excess of Section 9.1 above. Holidays and paid time off shall count toward the accumulation of the work week.

Overtime work for the City by an employee shall be authorized in advance by the Department Head or their designee. In the event of unforeseen circumstances, overtime shall be approved after the work is completed.

9.5 Payment of Overtime
All approved overtime work performed by employees shall be paid at the rate of one and one-half (1 1/2) times the normal rate of pay. Work performed on regularly scheduled days off, City Holidays or during an employee’s scheduled vacation shall be considered to be overtime and paid accordingly.

9.5.1 Meal Periods
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10 A paid meal period and a $12 meal allowance shall be provided when an employee works more than three consecutive hours immediately following the end of a regular workday. In addition, after four additional consecutive hours of overtime work, a paid meal period and a $12 meal allowance shall be provided. A meal period shall be 40 minutes.

9.6 Compensatory Time Off
At the employee’s discretion, compensatory time (CTO) may be granted for overtime worked at the rate of time and one -half for each hour worked in lieu of compensation in cash. Employees, who have previously earned CTO, shall be allowed to schedule CTO at the employee’s discretion provided (1) that prior supervisory approval has been obtained and (2) the request is made in writing.

CTO may be accrued for up to 80 hours per calendar year. Any CTO earned exceeding 80 hours will be paid at the rate of time and one-half. An employee may carry over the unused balance into the next calendar year . Any unused carryover balance will be automatically paid out at the end of the calendar year.

An employee may exer cise his/her option twice each calendar year to convert any/or all accumulated compensatory time to cash.

9.7 Leave Accruals
An employee shall not accrue vacation or sick leave credits during a pay period if off without pay for more than 40 hours during said pay period.

SECTION 10: COMPENSATION FOR SERVICES

10.1 Salary Range

a. Monthly salary ranges as listed on Exhibit A will apply for each classification effective at the beginning of the pay period in which July 1 occurs unless otherwise noted below.

For all bargaining unit members, employed with the City as of July 2, 2025, and retroactive to the first full pay period after July 1, 2025, a 5.0% salary increase will be added to the salary range of each classification in this bargaining unit.

Employees must be an active employee at the time of the retroactive payout in order to receive said retroactive pay to the first full pay period after July 1, 2025.

Effective the first full pay period after July 1, 2026, a 3.0% salary increase will be added to the salary range of each classification in this bargaining unit.

Effective the first full pay period after July 1, 2027, a 3.0% salary increase will be 173
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11 added to the salary range of each classification in this bargaining unit.

The City will pay all bargai ning unit members, employed with the City as of July 2, 2025, a one-time, non-pensionable lump sum of $1,000, which shall be subject to all applicable payroll tax and withholding. The parties agree that this one -time payment shall not be PERSable (i.e. co unted towards base salary or final compensation for CalPERS retirement calculation). Payment shall be made through payroll following the City Council’s approval of a successor MOU.

Employees must be an active employee at the time of the retroactive payout in order to receive said $1,000 lump-sum payment.

b. Differentials as listed in Section, 10.8 Special Skills Compensation, will apply for each classification working in the Weekend Work Furlough Program.

10.2 Bilingual Pay Differential
An employee w ho speaks another language other than English while performing their assigned duties involving contact with members of the community and who passes the required language proficiency test(s) , will be eligible to receive a 7.5% bilingual pay differential only for the work time during which the employee uses bilingual skills. For payroll reporting purposes, the 7.5% bilingual pay differential will be recorded with a 15 minute minimum.

In or der to be eligible for Bilingual Pay, the Department Head must certify that the employee has a need to use his/her bilingual skills in communicating with members of the community.

10.3 Acting Pay/Out-of-Class

10.3.1 Acting Pay
Temporary assignment, approved in advance by the Department Head, to a classification in a higher pay grade not defined by this agreement, shall be compensated at the Step 1 rate of the higher classification, or at a rate five percent greater than that of the regular position, but not more than the maximum step of the higher class, whichever is greater, for the number of hours so assigned. In order to qualify for Acting Pay, an employee shall work a minimum of eight (8) hours per day in the temporary position.

An employee may receive acting pay for working in a higher classification where a vacancy does not exist, in the case of an incumbent being on vacation or leave of absence, or due to the employee being asked to perform higher level work on any other temporary basis.

Acting pay is not included for purposes of calculating CalPERS compensation.

10.3.2 Out-of-Class
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12 An employee may be assigned to work out of class in a higher classification when there is a vacant position for which a recruitment is being, or will be, conduct ed. Out -of-class assignments may not exceed 960 hours in a fiscal year. Compensation for work performed in an out-of-class capacity is included for purposes of calculating CalPERS compensation, however, this is at the discretion of CalPERS and future chang es to CalPERS regulations would supersede the language of this section.

The higher rate of pay shall be used in computing overtime when authorized overtime is worked in a non -exempt, out of class or acting work assignment. When a non -exempt employee is working out of class or acting in an exempt position for 20 hours or more in a work week, the employee will be ineligible to receive overtime pay for any and all hours worked in the exempt classification during that work week.

All requests for out of class pay or acting pay must be approved by the Director of Administrative Services or his/her designee. No increase in the wage rates shall apply in instances of Maintenance Worker I positions temporarily assigned to positions of Maintenance Worker II classification.

10.4 Standby Compensation
Employees who are required to be available during their off-shift hours for possible recall for emergency service shall be compensated $300.00 per 128 hours so assigned during the term of this agreement.

Minimum manning and skill qualifications for standby assignment shall be determined by the City. Assignment of such standby duty shall be rotated on an equal basis among all qualified employees who reside in an area that provides a response time of 30 minutes or less.

10.5 Callback Pay
If any employee is called or required to report for assigned emergency or other duties during the period of the close of the regular work day and the start of the next following work day, compensation shall be paid at one and one-half (1 1/2) times the normal rate of the period the employee is required to be available at the work station, and for travel time in connection therewith to and from the employee's customary residence at one and one - half (1 1/2) times. Under such circumstances a minimum payment will be made equivalent to two hours at one and one-half (1 1/2) times the normal rate of pay.

10.6 Mileage Reimbursement
Employees who are required to use their personal vehicles for City Business shall be reimbursed for such use at the rate established by the IRS. 175
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13 10.7 Probationary Period/Salary Advancement
The probationary period shall be twelve months of paid employment. Employees will advance to the next step of the salary range upon successful completion of the probationary period. Advanc ement to subsequent salary steps will be based on merit (satisfactory evaluation) and are scheduled annually thereafter.

10.8 Special Skills Compensation
A wide variety of work, requiring specialized skills, is completed by employees of the Service Yard. Position classifications require experience and certification commensurate to the skills required in each separate Division. The following establishes ce rtification, experience and additional compensation for eligible employees. Certifications not listed here, but required of the job specifications, are considered incidental and not eligible for special skill compensation.

Special Skills Title Job related Certification
Needed
Experience
Needed
% Over
Base
Salary
Environmental Compliance
– Stormwater
Certified Erosion, Sediment,
and Storm Water Inspector in
training (CESSWI-IT)
certificate (full stature
CESSWI desired) as issued by
the Envirocert International.

Current primary employee
assigned these special skills as
of June 30, 2013 is
grandfathered in. All other
Employees shall have one year
from the initial appointment to
obtain the CESSWI-IT
certificate while performing
this special skill.
2 yrs @
MWII

7.5%
Environmental Compliance
-Materials
Attainment of:

Hazwoper Operations Level
California underground Storage
Tank System Operator
2 yrs @
MWII

7.5%
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14 Title 22 Hazardous Waste
Management/DOT training.

Certification of achievement in
Environmental Compliance &
Pollution Prevention with a
minimum of 26 units
completed desired
Concrete/Asphalt Certified Public Infrastructure
Inspector certificate as issued
by the American Public Works
Association desired
Current primary employee
assigned these special skills as
of June 30, 2013 is
grandfathered in.

All other employees shall have
one year from the initial
appointment to obtain the
Certified Public Infrastructure
certificate while performing
this special skill.
2 yrs @
MWII

7.5%

Welding American Welding Society
Certificate or equivalent
certificate.

7.5%
Spraying Qualified Applicator
Certificate categories B, C or F

7.5%
Class B License CA Class B Driver’s License 7.5%
Back Flow Backflow Prevention Assembly
Tester Certificate as issued by
the American Water Works
Association

7.5%
Weekend Work Furlough Program Administrative Crew Leader 10% 177
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15 Assistant Crew Leader
WWFP – Responsible

“Meal periods are paid for the
Administrative Crew Leader
and Assistant Crew Leader.”

7.5%

5.0%

Eligible employees receive compensation incentive pay for only actual hours worked. To be eligible for special skill pay, experience and certificates must be current, with written documentation on file with the Human Resources Department. Special skill compensation shall be determined and approved in advance by the Supervisor in writing.

10.9 Licenses/Certification Pay
Any employee who possesses a commercial driver’s license with and remains current on the State DOT Drug Program will receive an additional Seventy-five ($75) dollars per pay period additional compensation above and beyond all other certification pay.

10.10 Deferred Compensation
City will contribute the amount of $15.00 per bargaining unit memb er per pay period, effective the first full pay period following adoption of the MOU by the City Council.

10.11 Weekend Work Furlough Program
Purpose: To provide a public service for local government through the availability of individuals in a sentencing alternative program, to perform clean -up type duties for all divisions.

Affected Employees:

1. All permanent employees hired on or after January 1, 2006 and assigned to the Trees/ROW Division may be required to participate in the Weekend Work Furlough Program (WWFP or “Program”) and will be required to maintain their annual training provided by the County Sheriff.

2. Participation by employees in all other Divisions will be on a voluntary basis.

3. Employees that volunteer for training in the Program may be required to participate in the Program and shall maintain their annual training.

4. Employees shall be notified in writing of a schedule change and/or a regular assignment to the WWFP Program ten (10) working days’ prior to the effective date.

5. When an assignment in WWFP becomes vacant, any OE3 member is able to request for a transfer to work WWFP.

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16 10.12 Flexible Staffing – Maintenance Worker I/II

An employee shall be eligible to advance from Maintenance Worker I (MWI) to Maintenance Worker II (MWII) after three years of better than satisfactory service as a Maintenance Worker I with the City of Cupertino or the equivalent, with the recommendation of the Department Head and when all MWII job specification requirements are met.

SECTION 11: PUBLIC EMPLOYEES RETIREMENT CONTRIBUTION

A. Employees hired on or before December 29, 2012 Only.

For employees hired by the City of Cupertino on or before December 29, 2012, the City has contracted with CalPERS for a 2.7% @55 retirement formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or on December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only

For employees hired by the City of Cupertino on December 30, 2012 or on December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula based on a three year average compensation.

Effective the first full pay period after Union ratification and adoption of this MOU by the City Council, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

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17 C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only.

For new employees hired by the City of Cupertino on or after January 1, 2013 and who do not qualify as classic members as defined by CalPERS, CalPERS has by sta tute implemented a 2% @ 62 formula, based on a three year average compensation.

Employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

SECTION 12: HEALTH AND WELFARE BENEFITS

The City agrees to make available a plan of comprehensive health and welfare benefits for eligible employees,. Any such benefits program must have the continued approval of the Board of Administration, Public Employees Retirement System. For each participa ting employee, the City shall contribute toward premium cost the following amount per month during the term of this agreement.

Effective July 1, 2025, for each participating employee, the City shall contribute toward premium cost the following amount per month during the term of this agreement.

July 1,
2025
City Max
Health
Contribution
City Max
Dental
Contribution
City Total
Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee
+ 1
$2,225.80 $114.30 $2,340.10
Employee
+ 2
$2,893.54 $114.30 $3,007.84

With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and Januar y 1, 2028), the City’s maximum 180
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18 contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate during the course of this 2025 – 2028 MOU. Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

. The City will no longer pay medical insurance cash back (excess of the monthly premium less the cost of the medical coverage) for any employees.

Effective July 1, 2010, employees that retire or resign from service with the City of Cupertino and who are not eligible for retiree medical benefits, as defined in the summary of benefits, can continue on the Cupertino medical and dental plans provided that they pay the premiums in full.

Dental Coverage: Effective the first month after OE3 ratification and Council adoption of MOU, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

SECTION 13: INSURANCE

13.1 Long Term Disability
The City shall provide Long Term Disability (LTD) insurance for employees. LTD income protection coverage shall be up to $7,000 of covered monthly salary. Employees may use sick leave and/or vacation leave to supplement lost salary during the 60 day elimination period.

13.2 Life Insurance
The City shall provide life insurance and accidental death and dismemberment coverage for each employee in the amount of five times the annual salary to a maximum benefit of $250,000. Employees may be eligible to purchase additional life insurance subject to the provisions of the insurance policy.

13.3 Vision Care Insurance
The City provides Vision Care Insurance for employees a nd their dependents at a cost of $19.16 monthly.

SECTION 14: PAID ABSENCES

14.1 Fixed Holidays
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19 The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year’s Day 13. Christmas Eve

2. Martin Luther King Day 14. Christmas Day

3. Presidents’ Day

4. Lunar New Year

5. Cesar Chavez Day 15. New Year’s Eve

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran’s Day

11. Thanksgiving Day

12. Day Following Thanksgiving

When a holiday falls on a Sunday, the following Monday shall be observed as the non - work day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

Nothing contained herein shall preclude the right of the Department Head, with the approval of the appointing authority, to reschedule work assignments or hours of work to meet emergency situations and other administrative necessities caused by the observance of a holiday or non -work day or period; provided, however, that all such af fected employees are duly compensated for said rescheduled work assignments.

14.1.1 Holiday Pay
In order for an employee to receive his/her regular pay for a holiday or designated non- work day, work must be performed on the regular scheduled day before and the regular scheduled day after the holiday or designated non- work day. Employees on vacation, injury leave, approved short term leave of absence, with or without pay, or who submit satisfactory evidence of personal illness shall be considered as working their regular schedule for pay purposes.

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20 14.2 Floating Holiday Leave
In addition to the foregoing paid holidays, eligible employees shall earn 20 hours of holiday leave per year that may be used in increments of not less than one (1) hour. Floating holiday leave shall be earned at a rate of .77 hours per paid period. Floating holiday leave may be accumulated up to 40 hours. Holiday leave shall be taken at the discretion of the employee subject to prior supervisory approval.

14.3 Vacations
All employees, other than those holding temporary status, whose work assignment is of a recurring nature of not less than a normal work week shall accrue vacation credits during the calendar year. Accrued vacation may be taken with prior supervisory approval.

Upon termination of employment, unused vacation may not be used to extend final employment date beyond the annual rate of vacation being earned.

Represented employees may convert, on a twice per calendar year basis, unused vacation time for payment subject to the following conditions:

1. The employee must have accrued vacation of at least 120 hours.

2. Any payments made for unused vacation will be subject to all appropriate taxes.

3. Minimum exchange will be 8 hours; maximum exchange will be 80 hours.

4. All changes are irrevocable.

14.3.1 Vacation Accrual Rate

Benefited full-time employees accrue vacation in accordance with the following schedule.

Benefited employees who work less than a full -time work schedule accrue vacation in accordance with the following schedule on a pro-rated basis.

Service Time Annual Accruals Maximum Accrual
0 - 3 Years 80 Hours 160 Hours
4 - 9 Years 120 Hours 240 Hours
10 – 14 Years 160 Hours 272 Hours
15 – 19 Years 176 Hours 320 Hours
20 + Years 192 Hours 352 Hours
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21 An employee may accrue no more vacation credit than what is listed above.

14.3.2 Full vacation leave shall be taken at one time by any one employee whenever possible.

Vacation requests must be approved by employee supervisor in advance in writing. The time during the calendar year at which an employee shall take his/her vacation shall be determined with due regard for the wishes of the employee and particular regard for the needs of the service. Vacation leave of less than the full amount earned may be taken with the approval of the Supervisor.

14.3.3 On termination of employment or on receiving a leave of absence of more than three (3) months, an employee who has completed 12 months of continuous service with the City shall be entitled to receive compensation for all earned but unused vacation accrued at the time of termination or at the start of said leave of absence.

14.3.4 The accrual of vacation credits for those employees whose normal work week is of not less than one-half (1/2) time shall be prorated according to the time of the recurring work assignment as to the normal work week.

14.4 Sick Leave
All full time employees hired before October 17, 2012, (other than those holding temporary status), shall earn eight (8) hours per month sick leave time without limit on accumulation.

All employees hired on or after October 17, 2012 shall earn eight (8) hours per month sick leave time, but may accrue no more than 240 hours of sick leave time.

Those regular employees working less than full time (at least 20 hours per week) shall earn a prorated amount of sick leave based on their regular hours worked in relation to 40 hours.

Employees absent without pay for any reason for more than forty (40) hours during a calendar month shall not earn sick leave benefits for that month. Sick leave may be utilized due to the employee’s personal illness, pregnancy disability or sickness or injury to the immediate family as defined below.

With proper notice and supervisory approval, except in a case of bon-a-fide injury or illness and/or unforeseen emergency, sick leave shall be taken in periods of no less than one-half (1/2) hour increments.

The employee’s immediate family consists of any of the following: Children, step-children, spouse/domestic partner, parents, mother-in-law, father-in-law, siblings, grandchildren and grandparents who because of illness cannot care for themselves, and for medical emergencies. Employees shall, whenever possible, make appointments for medical, dental 184
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22 and similar purposes during non-work hours. If this is not possible, sick leave may be used for these purposes.

An employee hired on or after October 17, 2012 may borrow up to 40 hours of sick leave, subject to Department Head approval for sick time related to an industrial disabilit y. The employee will be required to repay this advance either in sick or vacation leave hours or dollars, at the employee’s option, upon returning to work as defined in the sick leave advance policy. If an employee separates employment prior to repayment o f the full balance due, the amount due will be deducted from their final pay.

14.5 Sick Leave Verification

A Department Head or supervisor may require employees to furnish reasonable acceptable evidence, including a doctor’s certificate, to substantiate a request for sick leave if the sick leave exceeds three (3) consecutive workdays. A supervisor may also req uire a doctor’s certificate or other form of verification where leave abuse is suspected.

If it appears that an employee is abusing sick leave or is using sick leave excessively, the employee will be counseled that the continued use of sick leave may result in a requirement to furnish a medical certificate for each such subsequent absence for sick leave regardless of duration. Continued abuse of leave or excessive use of sick leave may constitute grounds for discipline up to and including dismissal.

14.6 Personal Leave
The City shall allow accumulated sick leave to be used for conducting personal business which cannot be conducted outside regular working hours or for family medical emergencies.

14.7 Bereavement Leave
Employees shall be granted paid bereavement leave of up to 24 hours upon the death of a close relative. Close relatives are defined as mother, father, sister, brother, wife, husband, domestic partner, child, step-child, grandparent, grandchildren, mother -in-law, father-in- law, step father, step mother, step brother and step sister. Additional bereavement leave of up to 16 hours will be granted for travel out-of-state or over 200 miles. An employee may request bereavement leave for the death of an individual not listed above and whom they have a close and significant relation with and/or hours greater than 24, but not more than 40, which Human Resources can grant at their discretion. A denial under this section shall not be subject to the grievance procedure.

14.8 Military Leave
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23 Military leave sh all be granted in accordance with the provisions of state law. All employees entitled to military leave shall give their supervisor an opportunity, within the limits of military requirements, to determine when such leave shall be taken.

14.9 Pregnancy Disability Leave:

An employee disabled by pregnancy is eligible for up to four months of unpaid pregnancy disability leave (PDL) as defined by law. This leave is to be used when the employee is disabled due to pregnancy or child birth or related medical condition, including but not limited to, morning sickness, pregnancy complications and prenatal appointments.

Accrued sick leave may be used during the leave, and the employee has the option to use accrued vacation, floating holidays and/or compensatory t ime in order to receive pay during the leave. If the employee is also eligible for leave under the Federal Family Medical Leave Act (FMLA), (employee must be employed by the City for at least one year and have worked at least 1250 hours during the year pr eceding the leave), the leave the employee takes for pregnancy disability will be run concurrently with the employee’s entitlement to up to 12 weeks of FMLA leave. Employees otherwise eligible for health insurance benefits (medical, dental and vision) will continue to receive such benefits during the period of the PDL leave up to four months as defined by law per 12 month period.

After PDL and FMLA leave, if applicable, expires and if the employee is on unpaid status or the employee has less than 20 hours per week on their timesheet, the employee may elect to continue and enroll in COBRA benefits at employee’s expense.

The employee will be accruing sick leave, floating holiday and vacation leave during the period of time, if any, and the employee is on paid status. Any time the employee’s hours adjust to less than 40 hours per week, of paid status, the employee’s accrual rates (sick leave, vacation leave, floating holiday) will be prorated and be adjusted accordingly. Sick leave, floating holiday and vacation leave do not continue to accrue during any period the employee is on unpaid status.

Under the California Family Rights Act (CFRA) eligible employees are entitled up to 12 additional weeks of leave to bond with the baby. To be eligible for the CFRA bonding leave, employee must be employed by the City for at least one year and have worked at least 1250 hours during the year preceding the leave. The leave is unpaid, but the employee may use floating holiday, compensatory time and vacation leave in ord er to receive pay during the leave. The employee may use sick leave for a baby’s illness or doctor’s appointment when applicable to receive pay during the leave. Bonding leave must be used within one year of the birth of the baby.

An employee who plans to take PDL must give reasonable notice (not less than 4 weeks if anticipated or as soon as possible if the leave is unforeseen) before the date employee expects to take the leave. As with all other employees returning from medical leave, employees returning from PDL leave of at least 3 days are required to provide a doctor’s note clearing them to return to work. If an employee requires reasonable accommodations as a result of pregnancy, employee should consult with Human Resources. Employees 186
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24 disabled by pregnancy and employees on leave to bond with a baby may be eligible for benefits under State Disability Insurance. Additional information is available at www.edd.ca.gov/Disabililty and from Human Resources.

14.10 Adoption Leave
Upon request, a leave of absence without pay for up to four (4) work weeks will be granted to adoptive parents. Such leave must be used within one year of the adoption. The city will pay health and welfare benefits for the duration of the leave at the same rate as prior to the leave, consistent with the contributions as provided for under the existing MOU.

If the employee is eligible for FMLA/CFRA (employed by the city for at least one year and worked at least 1250 h ours during the year preceding the leave), employee may be eligible for up to 12 work weeks total (the above four (4) work weeks plus an additional eight (8) work weeks) for bonding with the adopted child during the first year after adoption. The employee may be eligible for health benefits during the twelve (12) work week period at the same rate as prior to the leave as provided for under the existing MOU.

During adoption leave, accrued vacation may be used by the employee at his or her option in order to receive pay during the leave. Sick leave may only be used during the leave in the event of illness or medical appointments of the adoptive child during the leave.

14.11 Absence Notification
An employee is expected not to be absent from work for any reason, other than personal illness, without making prior arrangements with their supervisor. Unless prior arrangements are made, an employee who, for any reason, fails to report for work must notify their supervisor by telephone, text, or email of their reason for being absent no later than 15 minutes prior to their scheduled start time.

If the absence, whether for personal illness or otherwise, is to continue beyond the first day, the employee must notify the supervisor on a dai ly basis unless otherwise arranged with his/her supervisor. In proper cases, exceptions will be made.

Any unauthorized absence of an employee from duty shall be deemed to be an absence without pay and will be grounds for disciplinary action up to and inclu ding dismissal by the Department Head. In the absence of such disciplinary action, any employee who absents herself/himself for three (3) days or more without authorized leave shall be deemed to have resigned. Such absence may be covered, however, by the Department Head by a following grant of leave with or without pay when extenuating circumstances are found to have existed.

14.12 Catastrophic Leave
The City's catastrophic leave committee will establish a definition of catastrophic or life - threatening illness. This committee will evaluate each individual case when it is submitted 187
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25 to qualify to receive financial assistance. The only limitation is that the employee must be the one facing the illness. The committee has the right to ask the applicant to submit further documentation from the treating physician to determine the applicant’s eligibility for catastrophic leave hours.

Vacation hours and compensatory time off (CTO) hours are the only leave of absence credits which may be donated in any pay period. A leave of absence transfer drive will be held whenever necessary to provide for a minimum catastrophic leave bank balance of 40 hours. Upon retirement or resignation, an employee can contribute up to 10 hours of sick leave provided that the employee has a m inimum of 320 hours of sick leave, which has previously become vested.

All benefited employees with the City will be eligible to receive assistance. An employee does not have to be a contributor to be eligible. An employee or their representative must complete a prescribed application form together with supporting medical documentation to the Personnel Officer when applying for funds.

A recipient must have used all of their available leave hours before he/she is eligible. The maximum amount is two months (LTD becomes available at this time).

14.13 Family Medical Leave Act/California Family Rights Act The City of Cupertino shall comply with the leave provisions of the Family Medical Leave Act and the California Family Rights Act for employees who qualify for leave under these laws.

SECTION 15: SICK LEAVE CONVERSION

15.1 Sick Leave is not vested under California statutory law.

15.2 At the ti me of termination, the value of non -vested hours is converted to an incentive compensation bank equal to the employee’s base hourly rate.

15.3 If upon retirement an employee has a minimum of 320 non -vested hours, payment shall be made for up to eighty -five percent (85%) of the value of the incentive compensation bank.

15.4 If upon resignation an employee has a minimum of 320 non-vested hours, payment shall be made for up to seventy percent (70%) of the value of the incentive compensation bank.

15.4. a. Employees shall have the option of cashing out sick leave in accordance with Section 15 - Sick Leave Conversion. Any employee who is retiring will have the option of applying any remaining sick leave to service credit. If an employee is resigning, he/she wi ll not have the option of applying sick leave hours to service credit. 188
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26 15.5 Represented employees will have the option, subject to approval, of converting sick leave to vacation leave on a two-to-one basis only if the employee’s remaining sick leave balance is 40 hours or more. The maximum allowable exchange will be 96 hours of sick time for 48 hours of vacation leave per calendar year. Minimum exchange will be eight hours sick leave for four hours of vacation. An employee may convert sick leave in excess o f 320 hours to vacation leave on a one -to-one basis to a maximum of 48 hours and a minimum of four hours.

As a condition of converting sick leave to vacation, all employees will be required to use at least one-half (1/2) of vacation accrued during the previous twelve (12) months.

Such conversions, either to exchange sick leave for vacation or vice versa, shall be subject to the following conditions:
a. All requests to exchange sick leave for vacation time shall be submitted in writing to the Department Head a t least 14 calendar days in advance of intended vacation utilization.
b. The granting of such exchange and subsequent use will be at the discretion of the Department Head.
c. If twelve (12) months have elapsed since approval of the exchange of sick leave for vacation, and the employee has not been permitted the use of the converted vacation time, (after submitting at least one written request for utilization) the employee will have the right to re-convert the vacation time to sick leave in reverse ratio to the original exchange. This exchange will be allowed only for previously converted sick time to vacation and will not be permitted for regularly accrued vacation time.

Regularly accrued vacation time will not be eligible for this re - conversion to sick leave and any regularly accrued vacation time accrued in excess of the maximum allowable will be disallowed and not subject to utilization by the employee.

NOTE: As used in this document, "reverse ratio" is intended to mean that the ration of sick leave to vacat ion will revert to the original ratio at the time the initial exchange was implemented.

SECTION 16: SAFETY EQUIPMENT

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27 The City will pay for actual cost of Safety Shoes up to $400 from City approved vendor list. City will be billed directly from vendor, and any overages would be covered by the employee.

The City shall retain the right to establish minimum safety and quality standards for the steel toed safety shoes, clothing and safety equipment to be used while performing assigned tasks.

The city will provide to the employee the following: hard hat, safety glasses, ear protection, gloves, chain saw slip -on foot protection for employees who operate chain saws, orange safety tee shirts and/or uniform shirts (11), sweatshirts, safety jacket ( 1 jacket every other year), and rain boots.

The city will continue to provide and launder shirts or overalls, which shall be worn while carrying out the duties of the city.

It is the responsibility of the employee to have the required clothing and/or safet y equipment needed for the tasks assigned. If an employee should be at work without the required clothing and/or safety equipment, that employee will not be paid until he/she is at the worksite with the required clothing and/or safety equipment.

Hard hats must be worn when work performed by an employee is equal to, or above his/her eye level.

Steel toed safety shoes must be worn at all times during the workday.

For new employees, the safety and equipment allowance will be prorated from the date of employment through the end of the fiscal year in which appointed (June 30).

The City will pay for prescription safety glasses for those employees needing such protection.

The parties agree to discuss the safety equipment requirements during the first year of this contract at the regular Labor Management meetings in an effort to arrive at a mutually agreeable list of equipment purchases and maintenance.

SECTION 17: CITY SPONSORED RECREATION AND WELLNESS PROGRAMS

All bargaining unit employees shall have the privilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non -residents wishing to enroll. Each calendar year, employees and family members on the employee’s dental plan are eligible to receive up to $500 per employee in Rec Bucks toward recreation 190
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28 services in accordance with the City’s Recreation Buck Policy and a free, employee only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code. They must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

SECTION 18: TRAINING AND TUITION REIMBURSEMENT

It is the intent of the City to recognize the value of training to its employees and to adopt a training policy which will encourage employees to avail themselves of educational opportunities that will advance their knowledge and interests in the direction of their career with the City and by doing so to improve the Municipal Service.

Employees who wish to seek reimbursement from the City for City job related training program costs shall provide a written request for reimbursement to their immediate supervisor. The request shall include the type of program, sponsoring organization or institution, meeting times and costs for such program.

A copy of the supervisor’s and superintendent's recommendation to the Department Head shall also be provided to the employee. The employee will initial s upervisor's comments and the superintendent's recommendation prior to going to the Department Head for approval or denial.

Once a training program has been approved, any employee covered by this agreement will be eligible for reimbursement of up to $2,500.00 per calendar year for tuition and books for training and education.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of completion shall be provided within 30 days of the conclusion of the course.

Education reimbursement is a taxable benefit under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or proficiencies are not included in the Education Reimbursement Program.

18.1 Service Center Safety/Training Committee
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29 The City and the Union agree to form a committee to jointly develop a safety/training program. The committee shall meet monthly and will be responsible for the review, discussion, and recommendations of all matters concerning safety and health, including but not limited to accident investigations, safety surveys, job site inspections, safety audits, training and emergency response roles. The committee shall work to problem solve and formulate recommendations to the appropriate divisions within the Service Center.

Minutes of the meetings shall be taken and will be distributed to all Service Center employees and posted in a conspicuous location(s). The City shall have two members and the Union shall have one mem ber, to be elected by the membership, from each Service Center division.

The City and the Union are committed to a safe working environment, and in pursuit of this shared commitment both sides agree to look at the benefits of implementing a Safety Recognition Program. This effort shall be assumed by the Service Center Safety/Training Committee. Any agreement shall be by consensus between City and Union.

18.2 Labor/Management Committee

The parties agree that regular meetings to explore mutual concerns will be beneficial to the relationship between the City and the Union. To promote a problem-solving approach, the parties agree that decision making shall be cooperative.

Consequently the parties agree to meet monthly to discuss any issue concerning the rights of either party or the relationship between the City and the Union or the City and employees the Union represents. The purpose of the meetings is to exchange information and to solve problems or issues. If the issue is not resolved, it may be placed on the agenda for the next quarterly labor management meeting. The parties may mutually agree to meet less than monthly.

The parties agree that such meetings shall not be negotiations and therefore the results of the meetings shall not be binding on the parties. These meetings are not to act as a substitute for the roles and responsibil ities of either a shop steward or other job classifications. The Union shall elect one representati ve from each division and management may have an equal number of participants on the committee.

SECTION 19: STRETCH ASSIGNMENTS

1.0 Purpose
The City of Cupertino is committed to the professional growth and development of its employees. To further that endeavor, the City has a Succession Development program to prepare current employees for future promotional opportunities within the City. To ga in the necessary experience to obtain those much needed job skills, the City believes in the 192
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30 concept of "learning by doing" or "on the job training" which can occur through "stretch assignments."

A Stretch Assignment is a project or task beyond their current knowledge or skills level in order to "stretch" employees developmentally. A Stretch Assignment can also be working in an advanced position in a limited capacity. It is a way to expand an employee's skills and competencies.

[A Stretch Assignment differs from Working Out of Class (WOOC) in that WOOC requires the employee to meet the minimum qualifications of the position. There must be either a vacant budgeted position or a temporary vacancy due to vacation, sick leave, or leave of absence. The person a lready has the knowledge, skills, education or training needed to perform all the duties and responsibilities of the job].

The assignment may be a limited term of three to six months but may be extended under specific circumstances, as agreed upon by the employee and supervisor, and approved by the Superintendent. It is not to be used as a solution to fill a vacancy or understaffing.

Stretch assignments receive no additional compensation because they are considered training opportunities, unless all condit ions of Working out of Class apply. A stretch assignment is completely voluntary and can be terminated by either the employee or supervisor at any time. Should either side wish to terminate the assignment, they shall consult with each other and explain the reason(s) for terminating the assignment.

Stretch Assignments is intended to be a pilot program for 12 (twelve) months after adoption of this agreement. At the completion of the 12 (twelve) month pilot program period, City and OE3 Representatives will meet to discuss converting the pilot program to a permanent status program.

2.0 Procedure

1) Selection Process: Employees may self-identify at any time their desire to have a stretch assignment to their supervisor. A supervisor may also select an employee to participate in a stretch assignment if the employee agrees to an opportunity that the supervisor has identified. Supervisors may identify employees for stretch assignments when discussing future goals during the annual performance evaluation process or in one-on one conversations. It is up to the Supervisor and the Superintendent to determine if there is a stretch assignment available, if the employee has the capacity to take on additional assignments, the operational needs of the department would not be compromised, and it coincides with the employee's professional goals.  There may be no more than one stretch assignment per Division at any one time.  The Public Works Divisions shall be defined as:
o Grounds
o Trees and R/W
o Streets
o Fleet and Facilities
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31  If there is more than one employee in one Division interested in a stretch assignment at one time, the following criteria may be considered for assignment:
o Time elapsed between Stretch Assignments (Employees that have not had a previous Stretch Assignments shall be considered before those who have) o Interview with Supervisor and Lead staff
o Previous Evaluation Rating
o Seniority
2) The Assignment: The assignment should be suited to the employee's skill set and those that the employee desires to develop. It might be to exchange tasks with a coworker at the same level to gain greater breadth of experience or tasks that would normally be associated with a more advanced position. A stretch assignment could also include training in another Public Works Division or City Department, with agreement by both supervisors and both department Directors. The employee and Supervisor shall identify specific competencies to be developed. The assignment will be mutually agreed upon as well as the desired outcomes.
a. Stretch Assignment in an Advanced Position: When the assignment is in a more advanced position, the employee shall not be expected to perform more than a limited number of duties. This is an opportunity for the employee to gain the skills not associated with their current position.
3) Workload: When performing a stretch assignment, expectations about the employee's current workload will need to be considered. Mutual agreement as to how the employee will modify or incorporate the stretch assignment into their current work must be made. 4) Approval: The Supervisor will fill in the Stretch Assignment form and return it to the Superintendent for approval.

5) Feedback: The employee will receive appropriate training at the beginning of the assignment to allow him/her to lear n the task sufficiently to pursue further practice independently, with limited supervision. The supervisor should provide coaching and mentoring to the employee during the assignment. Periodic feedback should occur throughout the stretch assignment. Upon conclusion of the assignment, the supervisor will use the form attached to provide the employee with feedback on the assignment.

The feedback will only be placed in the employees personnel file upon the employee's request.

SECTION 20: PERFORMANCE EVALUATIONS

The purpose of performance evaluations is to have formal communication between supervisor and employee regarding job performance. It is a value to both parties to have this process be meaningful and fair.

In the event that an employee’s performance appears to need improvement, the supervisor should immediately acknowledge the problems in informal or documented oral counseling 194
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32 sessions in a confidential setting. It is not in either the City’s or the employee’s interest to have the feedback delayed until the time of the annual performance evaluation.

Annual performance evaluations will occur no later than 30 days after the due date as set by Human Resources. Division Maintenance Worker III(s) should provide input in conjunction with the employee evaluation process.

SECTION 21: WORKERS’ COMPENSATION BENEFITS
Any employee sustaining an injury arising out of, or in the course of, the performance of his/her job and who cannot work at the duties and responsibilities normally assigned to that job is entitled to receive Workers’ Compensation as prescribed by state law.

21.1 Use of Sick Leave to Supplement Workers’ Compensation Payments Any employee entitled to receive Workers’ Compensation payments may elect to supplement such payments with an amo unt not to exceed that which is the employee's weekly earnings or weekly earning capacity by use of sick leave payments to the extent that such sick leave has been accrued to the employee's account. Sick leave hours used will subsequently be credited to the employee's account by dividing the employee's base hourly rate into the amount that the employee would have received in Workers’ Compensation injury pay.

SECTION 22: DISCIPLINARY ACTION

The City has a policy of progressive discipline. When the need for discipline arises, the minimum disciplinary action will be taken commensurate with the seriousness of the offense which has resulted in such discipline. The severity of the discipline will increase if corrective action is not taken.

The first and/or most modest step of progressive discipline in the case of minor breaches of the rules, regulations or policy is a verbal warning by the supervisor in charge. If the breach continues, or the offense is more than minor, in the judgment of the supervisor, the employee shall be notified through the issuance of an infraction notice. Such infraction notices shall remain in the supervisor's file and be destroyed after twelve months.

Should the offense, in the judgment of the supervisor, be so serious or be of a contin uous nature, the supervisor shall recommend more serious reprimand measures or disciplinary action to the Superintendent. These measures would include, but not be limited to, written reprimands, suspensions and termination.
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33 Written reprimands shall be des troyed after three (3) years if requested in writing by the employee and provided the offense has not re-occurred.

When the disciplinary action recommended by the supervisor, and with the concurrence of the Superintendent, would impact "property rights" of the employee as defined by the courts of California, it shall be referred to the Director of Public Works.

A written notice from the Director of Public Works to the employee and the Union at least ten (10) working days prior to any action, shall state the proposed disciplinary action. The notice shall also contain:
a. effective date and time of the proposed action
b. the alleged reason for the proposed action
c. the acts or omission which support the allegation
d. the materials upon which the allegation(s) are based a nd access to any other related items
e. a "Skelly" pre-disciplinary statement as to the rights of the employee to respond either orally or in writing to the Director of Public Works prior to the effective date of the proposed action; and the employee’s right of appeal
f. a statement that the action will become final if the employee fails to respond to the notice within the specified time
It is understood that an employee’s request for a Skelly meeting will postpone the effective date of action until the Skelly ha s been heard and the City has responded to issues raised in the Skelly meeting. In this case the effective date will be ten (10) working days from the Director’s response.

SECTION 23: LAYOFF PROCEDURE

The appointing authority may layoff employees for lack of funds, lack of work or for other similar and just cause. The appointing authority will identify the classification(s) subject to layoff. For purposes of this Section, Maintenance Worker I and Maintenance Worker II shall be considered the same classi fication. Part -time employees shall be released from City service prior to any layoff of regular, full-time employees in the same classification.

Employees in a classification(s) identified for layoff shall be laid off in reverse order of seniority, base d on the date of the appointment to the classification. If an employee separates from City employment for a period of more than 30 days, the time off from City employment shall be deducted from an employee’s length of service for the purpose of determining seniority.

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34 Employees being laid off shall be entitled to placement in a lower classification; provided (a) the employee was previously employed with regular status having completed the probationary period in that lower classification and (b) the employee has more total seniority with the City than an individual in the lower classification. Any employee being displaced by an employee opting to be placed in a lower classification shall be entitled to placement in the lower classification, subject to conditions (a) and (b) listed in this section.

The City will provide a 30 day notice to any employees identified for layoff. Such notice will include the employee’s rights to placement in a lower classification pursuant to this section. Medical, dental, vision, and life insurance continue through the end of the month in which the layoff is effective. In addition, the employee will be provided with an opportunity to elect to enroll in COBRA medical, dental, and/or vision coverage at the time of layoff and at employee expense.

The names of the employees affected by layoff shall be placed on a recall list for a period of two years in the reverse order of layoff and shall have the first opportunity for reinstatement. Failure to respond within ten (10) business days to a written notice of such opportunity for reinstatement shall cause that name to be removed from the recall list. Such notice shall be sent by certified or registered mail to the address of the employee on file with the City. The affected e mployees shall be responsible for updating the City of any change in address during the time they are on the recall list.

SECTION 24: REINSTATEMENT

With the approval of the appointing authority, a regular or probationary employee who has resigned with a good record or been recalled from a layoff action may be reinstated within twenty-four months of the effective date of resignation to a vacant position in the same or comparable classification they previously occupied. Upon reinstatement, the employee, for all purposes, shall be considered as though they had received an original appointment.

SECTION 25: GRIEVANCE PROCEDURE

Definition and Procedure: a grievance is a dispute or difference of opinion raised by an employee against the City involving the meani ng, interpretation or application of the express provisions of this Agreement or the Rules on Conditions of Employment or existing work rules. A grievance shall be processed in the following manner:

Step 1: Any employee who has a grievance shall submit it designated as a grievance to the employee's immediate supervisor within ten (10) business days of the occurrence of the dispute, who is designated for this purpose by the City. 197
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35 The supervisor shall give the employee an oral answer within ten (10) business days after such presentation.

Step 2: If the grievance is not settled in Step 1 and the employee wishes to advance the grievance to Step 2 of the grievance procedure, it shall be referred in writing to the employee's next highest supervisor within ten (10) business days after the supervisor's oral answer, or answer due in Step 1, and shall be signed by both the aggrieved employee and the Union Representative or Union Business Agent. The written grievance shall contain a complete statement of the f acts, the provisions or provisions of this Agreement or work rules which the City is alleged to have violated and the relief requested. The supervisor or other person designated for this purpose shall discuss the grievance within ten (10) business days with the employee and the Union Representative at a time mutually agreeable to the parties. If no settlement is reached, the supervisor or other person designated for this purpose shall provide the employee a written answer within ten (10) business days following their meeting.

Step 3: If the grievance is not settled in Step 2 and the employee wishes to appeal the grievance to Step 3 of the grievance procedure, it shall be referred in writing to the employee's Department Head within ten (10) business days after the supervisor's answer in Step 2 and shall be signed by both the aggrieved employee and the Union Representative or Union Business Agent. The Department Head shall discuss the grievance within ten (10) business days with the employee and the Uni on Steward at a time mutually agreeable to the parties. If no settlement is reached, the Department Head shall give the City's written answer to the employee within ten (10) business days following their meeting.

Step 4: If the grievance is not settled in Step 3 and the employee wishes to appeal the grievance to Step 4 of the grievance procedure, the Union may refer the grievance to advisory mediation as described below within fourteen (14) business days after the decision is provided at the third step.
1) The parties shall attempt to agree upon an advisory arbitrator within seven (7) business days after receipt of the notice of referral. In the event that parties are unable to agree upon an advisory arbitrator within said seven (7) business day period, the parties shall immediately jointly request the State Mediation and Conciliation Service to submit a panel of five (5) advisory arbitrators. Each party retains the right to reject one panel in its entirety and request that a new panel be submitted. Both the Union and the City shall have the right to strike two (2) names from the panel. The person remaining shall be the advisory arbitrator.
2) The advisory arbitrator shall be notified of his/her selection and shall be requested to set a time and place for the he aring, subject to the availability of Union and City representatives.
3) The City or the Union shall have the right to request the arbitrator to require the presence of witnesses or documents. The City and the Union retain the right to employ legal counsel.
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36 4) The advisory arbitrator shall submit his/her recommendation in writing within thirty (30) calendar days following the close of the hearing or the submission of briefs by the parties, whichever is later.
5) More than one grievance may be submitted to the same advisory arbitrator if both parties mutually agree in writing.
6) The fees and expenses of the advisory arbitrator and the cost of a written transcript shall be divided equally between the City and the Union; provided, however, that each party shall be responsible for compensating its own representatives and witnesses.

Limitations on Authority of Advisory Arbitrator: The advisory arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement.

The advisory arbitrator shall consider and decide only the question of fact as to whether there has been a violation, misinterpretation, or misapplication of the specific provisions of this Agreement. The advisory arbitrator shall be empowered to de termine the issue raised by the grievance as submitted in writing at the Second Step. The advisory arbitrator shall have no authority to make a recommendation on any issue not so submitted or raised.

The advisory arbitrator shall be without power to make r ecommendations contrary to or inconsistent with, in any way, applicable laws or rules and regulations of administrative bodies that have the force and effect of law. The advisory arbitrator shall not in any way limit or interfere with the powers, duties an d responsibilities of the City under law and applicable court decisions. The recommendation shall be advisory only.

SECTION 26: IMPASSE PROCEDURE

The following procedures, shall apply in the event the parties are unable to resolve and impasse satisfactorily:

26.1 Impasse
A. Impasse procedures may be invoked only after the possibility of settlement by direct discussion has been exhausted.

Any party may initiate the impasse procedure by filing, with the other party (or parties) affected, a written declaration of impasse. Once a party has initiated the impasse procedure, the parties shall comply with the requirements of California Government Code sections 3505.2, 3505.4, 3505.5, 3505.7, as well as any other applicable sections of the California Government Code and applicable PERB regulations.

B. The fees and expenses, if any, of mediators or of any other impasse procedure, shall be payable accordance with the California Government Code sections 3505.2, 3505.5, and any applicable regulations.
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37 SECTION 27: SEPARABILITY

In the event any provisions of this agreement is finally held to be illegal by a court of competent jurisdiction or void as being in contravention of any law, rule or regulation of any government agency having jurisdiction over the subjec t set forth, then the remainder of the agreement shall continue in full force and effect unless the parts so found to be void are held inseparable from the remaining portion of the agreement.

SECTION 28: RATIFICATION

Nothing contained in this agreement s hall be binding upon either the City or the Union following signing of this agreement by the parties until it has been ratified by the Union's membership and presented and approved by the City Council of the City.

SECTION 29: REOPENER

During the term of this Agreement, upon request by the City or OE3, the City and Union will meet and confer over proposed revisions to the City’s Administrative Rules and Regulations to the extent that the proposed revisions fall within the stat utory scope of bargaining.

SECTION 30: TERM

This agreement shall be effective commencing the first full pay period after Union ratification and adoption by the City Council ending at 11:59 p.m. on June 30, 2028.

SECTION 31: COMPENSATION SURVEY
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38 Management and OE3 agree to a compensation survey database structure which identifies specific benchmark classifications for job families, classifications within the job families of each benchmark classification, survey agencies and survey classification matches. The City will provide OE3 representatives notice of the survey and an opportunity to meet with the City in advance of the commencement of the survey to allow the parties to discuss survey methodology. Survey Cities include:

1. Campbell

2. Los Altos

3. Los Gatos

4. Menlo Park

5. Milpitas

6. Morgan Hill

7. Mountain View

8. Palo Alto

9. San Mateo

10. Santa Clara

11. Saratoga

12. Sunnyvale

13. 14.

The survey data is intended to provide a source of information concerning how the compensation paid to employees in bargaining unit job classifications compares to that paid by other public employers. The City will update the survey database and send a copy to OE3 six weeks before expiration of this agreement. This survey data will be considered in successor agreement negotiations.

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35 EXHIBIT A:

HOURLY SALARY RANGES
Salary Effective First Full Pay Period in July 2025, retroactive to the first full pay period of July 2025

Year 1 - Salary Effective First Full Pay Period in July 2025

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $45.61 $47.89 $50.29 $52.80 $55.44
LEAD EQUIPMENT MECHANIC $50.28 $52.80 $55.44 $58.21 $61.12 MAINTENANCE WORKER I $33.85 $35.54 $37.32 $39.19 $41.14 MAINTENANCE WORKER II $39.19 $41.14 $43.21 $45.36 $47.66 MAINTENANCE WORKER III $45.36 $47.66 $50.04 $52.56 $55.19 STREET LIGHT WORKER $45.80 $48.10 $50.50 $53.02 $55.68

Year 2 - Salary Effective First Full Pay Period in July 2026

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $46.98 $49.33 $51.79 $54.38 $57.10
LEAD EQUIPMENT MECHANIC $51.79 $54.38 $57.10 $59.96 $62.96 MAINTENANCE WORKER I $34.86 $36.60 $38.44 $40.36 $42.38 MAINTENANCE WORKER II $40.36 $42.38 $44.51 $46.72 $49.09 MAINTENANCE WORKER III $46.72 $49.09 $51.54 $54.14 $56.84 STREET LIGHT WORKER $47.18 $49.54 $52.01 $54.62 $57.35

Year 3 – Salary Effective First Full Pay Period in July 2027

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $48.39 $50.81 $53.35 $56.01 $58.82
LEAD EQUIPMENT MECHANIC $53.35 $56.01 $58.82 $61.76 $64.84 MAINTENANCE WORKER I $35.91 $37.70 $39.59 $41.57 $43.65 MAINTENANCE WORKER II $41.57 $43.65 $45.84 $48.13 $50.56 MAINTENANCE WORKER III $48.13 $50.56 $53.08 $55.76 $58.55 STREET LIGHT WORKER $48.59 $51.02 $53.58 $56.25 $59.07

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35 CITY OF CUPERTINO OPERATING ENGINEERS, LOCAL 3

_________________________________ _________________________________

Christopher Boucher Michael Moore

_________________________________ _________________________________ Kristina Alfaro Sean Filbeck

_________________________________ _________________________________ Vanessa Guerra Paul Sapudar

_________________________________ _________________________________ Tina Kapoor Andrew Schmitt

_________________________________ _________________________________ Adrian Sanchez
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35 _________________________________ _________________________________ Michael Kimball
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1 MEMORANDUM OF UNDERSTANDING

City of Cupertino

And

Operating Engineers Local No. 3 Union, AFL-CIO

July 1, 20252 - June 30, 20285

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2 Table of Contents

Category Section Page Number

Definitions 1 4

Union Reco
gnition 2 5

No-Discrimination 3 5

Representation Rights 4 5

Union Ri
ghts 5 6

City Rights 6 7

Permanent Transfers 7 8

Notification of Proposed Change 8 8

Hours of Work: Overtime 9 8

Com
pensation for Services 10 10

Public Employees Retirement Contribution 11 15

Health and Welfare Benefits 12 16

Insurance 13 16

Paid Absences 14 17

Sick Leave Conversio
n 15 23

Safet
y Equipment 16 24

City Sponsored Recreation & Wellness Programs 17 25

Training and Tuition Reimbursement

18 25

Stretch Assignments 19 27
Performance Evaluations 20 29

Workers’ Compensation Benefits 21 29

Disciplinary Action 22 29

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3 Layoff Procedure 23 30

Reinstatement 24 31

Grievance Procedure 25 31

Impasse Procedure 26 33

Separability 27 33

Ratification 28 34

Reopener 29 34

Term 30 34

Compensation Survey 31 34

Hourly Salary Ranges with Salary and Equity
Ad
justments included in the ranges
Exhibit A 35

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4 MEMORANDUM OF UNDERSTANDING
Between

CITY OF CUPERTINO
And
OPERATING ENGINEERS LOCAL UNION NO. 3, AFL-CIO
Recital:

The City and the Membership represented by Operating Engineers Local Union 3 (OE3) wish to formalize a relationship which will survive differences in interests, endure changes in leadership, and extend beyond legal and contractual requirements based on the following principals:

In our relationship, we unders tand and accept that a high degree of trust is essentia l. Therefore, we will focus on developing and maintaining trust.

We will promote and expand communi cations between the parties an d recognize active listening as a major component of communications. We will avoid sending ambiguous or mixed messages.

We will always consult before deciding on matters which may have a major impact on the other party.

Term of Agreement:

This is a three (3) year agreement, entered into the 1st day of July, 20252 between the City of Cupertino, hereinafter referred to as "City", and the Operating Engineers Local Union No. 3, AFL- CIO, hereinafter referred to as "Union", sets forth the agreement resulting from the meet and confer bargaining process between the two parties concerning the wage s, hours, and other terms and conditions of employment for the employees of th e Public Works Unit of the City, for which the Union is the recognized sole and exclusive representative. This agreement represents the full entire and integrated agreement between the City and the Union and supersedes all prior representations and agreements, whether written or oral.

General Provisions
SECTION 1: DEFINITIONS

1.1 City – the City of Cupertino, a municipal corporation

1.2 Union – the Operating Engineers Local Union No. 3

1.3 Employee – All employees whose positions are contained in the Public Works Unit recognized pursuant to Section 2.52.470 of the Cupertino Municipal Code. 208
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5 SECTION 2: UNION RECOGNITION

Pursuant to Section 2.52.480 of the City Code and applicable State law, the Union is recognized by the City as the exclusive representative of the employees within the Public Works Unit consisting of the following classifications as well as any new classifications which may be appropriate for this unit as determined by the Administrative Services Director:
 Lead Equipment Mechanic
 Equipment Mechanic
 Maintenance Worker I
 Maintenance Worker II
 Maintenance Lead
 Street Lighting Worker

2.1 The City shall promptly notify the Union of its decision to implement any and all new classifications pertaining to work of a natu re performed by employees in the bargaining unit.

SECTION 3: NO-DISCRIMINATION

In accordance with the City of Cupertino Equal Opportunity in Employment Policy, Part II, OTHER Citywide Policies, Section 1. EQUA L OPPORTUNITY IN EMPLOYMENT, City of Cupertino Administrative Rules and Regulations of the Personnel Code, the City will afford equal employment opportunity to all qualified employees, applicants and unpaid interns as to all terms and conditions of employment, including compensation, hiring, training, promotion, transfer, discipline, and termination, without regard to race, color, sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), se xual orientation (including heterosexuality, homosexuality, an d bisexuality), national origin, ancestry, citize nship status, uniformed service member status, marital status, age, medical condition, genetic information or characteristics, disability, Association activity, or any other basis protected by law.

SECTION 4: REPRESENTATION RIGHTS

4.1 The City and Union shall not interfere with, in timidate, restrain, coerce or discriminate against employees of th e City because of their exercise of representation under Section 3502 of the Government Code.

4.2 Business Representatives of the Union may have reasonable access to any employee or employees presenting a grievance and employees have the right to have the Union Business Representative represent him or her at all stages of disciplinary action.

4.3 The Union, as a recognized employee organization, may select not more than two employee members of the organization to attend scheduled meetings w ith City representatives on subjects within the scope of representation during regular work hours without loss of compensation. For contract negotiations, the Union may select not more than six employee 209
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6 members to attend bargaining sessions. Wher e circumstances warrant, Human Resources may approve the attendance of additional employee representatives without loss of compensation, at either labor negotiations or Labor Management Committee meetings. The Union shall submit the names of the employ ee representatives to Human Resources in advance of such meetings.

In addition to his/her regularly assigned wor k, the Union Steward shall be permitted reasonable time during working hours to notify the Business Representative through the most rapid means appropriate and available of any alleged violations of this Memorandum.

Employees are authorized to contact their Union Steward during working hours to report an alleged grievance or violation of this Memorandum.

The Union may designate a reasonable number of employees to represent other employees in disciplinary or grievance matters and to investigate matters within the scope of representation. The Union shall provide written notice to th e City of the designated stewards and shall notify the City of any changes to the li st. Stewards shall conduct their representation activities on their own time and on the employee’s own time unless it is an emergency situation, which would still require approval from the appropriate supervisor or manager in order to leave th e job site. Time off without loss of compensa tion shall be allowed for management-approved meetings. Unless authorized, only one steward shall be released on work time to attend such meetings for any one grievance, discipline, or representation matter.

Membership meetings, organizing activities, membership campaigns, or dues collecting by the Union or their representatives on City premises or at work locations/sites during regular hours of work shall not be permitted. Repres entatives of the Union shall be granted reasonable access to employee work locations to investigate matters relating to employer- employee relations, unless such access to given work locations would constitute a safety hazard or would interfere with the operations of the City. Representatives of the Union shall not enter a work location without first advising the department head or the Human Resources office.

4.5 The City and the Union desire to work towards a good working environment which includes productivity and respect for each individual regardless of classification or representation.

SECTION 5: UNION RIGHTS

5.1 The City and the Union recognize the right of employees to form, join, and participate in lawful activities of employee organizations and the equal, alternative right of employees to refuse to form, join, and participate in employee organizations. Neither party shall discriminate against an employee in the exercise of these alternative rights.

Accordingly, membership in the Union shall not be compulsory.

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7 The Union shall provide the City with a thir ty-day advance written notice of any changes in the annual deduction amounts for Union Du es. The Union, Operating Engineers Local #3, shall provide the City with instructions regarding dues deductions to be remitted to, Operating Engineers Local #3.

Upon certification by the Union that an employee has signed a deduction authorization, the City will deduct the appropriate dues from the employee’s pay, as established and as many be changed from time to time by the Union, and remit such dues to the Union. Employee requests to cancel or change deductions must be directed to the Union rather than to the City. An employee wishing to cancel or change deductions must mail a written revocation to the Union in accordance with the terms of the authorization form, or absent any such terms, by mailing a written revocation to the Union that is postmarked during the thirty (30) day period immediately prior to the a nnual anniversary date on which the employee signed the original authorization form. Deductions will continue unless and until the City is notified by the Union of any requested changes.

The Union shall indemnify and hold the City harmless from any and all claims, demands, suits, or any other action arising from th e maintenance of dues deductions of from complying with any demand for termination he reunder, provided that the City promptly provide notice to the Union of any claim, demand, suit, or other action for which it is seeking indemnification.

The Union shall certify to the City of Cuper tino that it has received and will maintain an authorization, signed by each individual employee from whose salary or wages a deduction or reduction is to be made. The Union will maintain individual employee authorizations, and shall not be required, to provide a copy of an individual authorization to the City unless a dispute arises about the ex istence or terms of the authorization. The Union shall indemnify the City for any claims made by an employee for deductions made in reliance on that certification.

SECTION 6: CITY RIGHTS
The rights of the City include, but are not lim ited to, the exclusive right to determine the mission of its constituent departments, commissions and boards; set standards of services; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legi timate reasons; maintain the effi ciency of governmental operations; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work.

The City shall have the right to furlough employees subject to meet and confer with the Union regarding the impact of the decision to furlough.

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8 The City shall give forty-five (45) days prior written notice to the Union of the intent and anticipated impact or proposed contracts for work now being done or new work that could be done by job classifications represented by the Union.

SECTION 7: PERMANENT TRANSFERS

Employees shall be notified in writing of a ny permanent transfer fr om one division to another ten (10) working days prior to the effective date.

SECTION 8: NOTIFICATION OF PROPOSED CHANGE

City agrees to serve written notice upon the Union of any intent to change or alter any ordinance, rule, resolution or regulation affecting the recognized employee organization on matters within scope of representation. Upon receipt of the written notification of intended change, the parties will meet at a date not less than fifteen ( 15) days following receipt of intent. After notification, the parties may mu tually agree that the Meet and Confer provisions are satisfied by the written notice.

In cases of emergencies when the City determ ines that an ordinanc e, rule, resolution or regulation must be adopted immediately withou t prior notice of meeting with the Union, the City shall provide such not ice and opportunity to meet at the earliest practical time following the adoption of such ordinance, rule, and resolution regula tion consistent with the agreement.

SECTION 9: HOURS OF WORK: OVERTIME

9.1 Hours of Work Defined
Hours worked shall include a ll time not under the control of the employee whether such hours are worked in the City’s work place, or in some other place where the employee is carrying out the duties of the City.

The normal work week shall be 40 hours in se ven days with two consecutive days off.

Alternate Work Schedules (AWS) may be considered, including 9/80 and 4/10, but must be approved in advance by the Department Head. The City reserves the right to re-evaluate such approvals if the Alternate Work Schedule results in an undue burden to the City.

9.2 Schedules
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9 It will be a management res ponsibility to schedule the hour s of work for each employee covered by this agreement. Except in unforeseen circumstances, changes in an employee's hours of work will be made after ten (10) working days prior notice.

Volunteers will be sought for any change in regular work hours. If there are no volunteers, the regular employee with the least seniority will be assigned for a maximum of twelve months. The city will attempt to make four-month assignments when possible.

Non-emergency work will not be scheduled for a weekend when either Friday or Monday is a recognized holiday. (See Section 14.1 - recognition of Saturday and Sunday holidays.)

9.3 Rest Periods
Each employee shall be grante d a rest period of fifteen min utes during each work period of more than three hours duration. Employees ma y not combine lunch and break times unless with prior departmental approval as a result of operational needs. Break times should be taken at the worksite assigned or in the event there is no restroom facilities is available then to the closest location where a city restroom facilities is available. No wage deduction shall be made nor time off ch arged against employees taking authorized rest periods, nor shall any rights or overtime be accrued for rest periods not taken.

9.3.1 Clean Up Period
At the end of each work period, up to 20 minutes paid clean up time will be provided to employees. Longer periods, when approved by the Supervisor, will be allowed depending on the work activities of the work period.

9.4 Overtime
Overtime shall be defined as any work in excess of Section 9.1 above. Holidays and paid time off shall count toward the accumulation of the work week.

Overtime work for the City by an employe e shall be authorized in advance by the Department Head or their designee. In the event of unforeseen circumstances, overtime shall be approved after the work is completed.

9.5 Payment of Overtime
All approved overtime work performed by employees shall be paid at the rate of one and one-half (1 1/2) times the normal rate of pay. Work performed on regularly scheduled days off, City Holidays or during an employee’s sc heduled vacation shall be considered to be overtime and paid accordingly.

9.5.1 Meal Periods
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10 A paid meal period and a $12 meal allowance shall be provided when an employee works more than three consecutive hours immediately following the end of a regular workday. In addition, after four additional consecutive hours of overtime work, a paid meal period and a $12 meal allowance shall be provided. A meal period shall be 40 minutes.

9.6 Compensatory Time Off
At the employee’s discretion, compensatory time (CTO) may be gr anted for overtime worked at the rate of time and one-half for each hour worked in lieu of compensation in cash. Employees, who have previously earned CTO, shall be allowed to schedule CTO at the employee’s discretion provided (1) that prior supervisory approval has been obtained and (2) the request is made in writing.

CTO may be accrued for up to 80 hours per calendar year. Any CTO earned exceeding 80 hours will be paid at the rate of time and one-half. An employee may carry over the unused balance into the next calendar year. Any unused carryover balance w ill be automatically paid out at the end of the calendar year.

An employee may exercise his/her option twi ce each calendar year to convert any/or all accumulated compensatory time to cash.

9.7 Leave Accruals
An employee shall not accrue v acation or sick leave credit s during a pay period if off without pay for more than 40 hours during said pay period.

SECTION 10: COMPENSATION FOR SERVICES

10.1 Salary Range

a. Monthly salary ranges as listed on Exhibit A will apply for each classification effective at the beginning of the pay period in which July 1 occurs unless otherwise noted below.

For all bargaining unit members, employed with the City as of July 2, 2025, and retroactive to the first full pay period after July 1, 2025, a 5.0% salary increase will be added to the salary range of each classification in this bargaining unit.

Employees must be an active employee at the time of the retroactive payout in order to receive said retroactive pay to the first full pay period after July 1, 2025.

Effective the first full pay period after July 1, 2026, a 3.0% salary increase will be added to the salary range of each classification in this bargaining unit.

Effective the first full pay period after July 1, 2027, a 3.0% salary increase will be 214
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11 added to the salary range of each classification in this bargaining unit. a. The City will pay all bargaining unit me mbers, employed with the City as of July 2, 2025, a one-time, non-pensiona ble lump sum of $1,000, which shall be subject to all applicable pa yroll tax and withholding. Th e parties agree that this one-time payment shall not be PERSable (i.e. counted towards base salary or final compensation for CalPERS retirement calculation). Payment shall be made through payroll following the City Council’s approval of a successor MOU.

Employees must be an active employee at the time of the retroactive payout in order to receive said $1,000 lump-sum payment.

5.4 Effective the first full pay period after July 1, 2022, a 5.0% salary increase will be added to the salary range of each classification in this bargaining unit.

The parties further agree to reopen wa ge negotiations for FY23-24 and FY24-25 upon the California Department of Tax and Fee Administration’s (CDTFA) completion of the sales tax review, but in no event later than March 1, 2023. The union may propose changes to salary step s, deferred compensation and special skills compensation as part of the wage reopener discussion.

a.b. Differentials as listed in Section, 10.8 Special Skills Compensation, will apply for each classification working in the Weekend Work Furlough Program.

10.2 Bilingual Pay Differential
An employee who speaks another language ot her than English while performing their assigned duties involving contact with me mbers of the community and who passes the required language proficiency test(s), will be eligible to receive a 7.5% bilingual pay differential only for the work time during which the employee uses bilingual skills. For payroll reporting purposes, the 7.5% bilingual pa y differential will be recorded with a 15 minute minimum.

In order to be eligible for Bilingual Pa y, the Department Head must certify that the employee has a need to use his/her bilingual skills in communicating with members of the community.

10.3 Acting Pay/Out-of-Class

10.3.1 Acting Pay
Temporary assignment, approved in advance by the Department Head, to a classification in a higher pay grade not defined by this agreement, shall be compensated at the Step 1 rate of the higher classification, or at a rate five percent greater than that of the regular position, but not more than the maximum step of the higher class, whichever is greater, for the number of hours so assigned. In order to qua lify for Acting Pay, an employee shall work a minimum of eight (8) hours per day in the temporary position. 215
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12 An employee may receive acting pay for working in a higher classification where a vacancy does not exist, in the case of an incumbent being on vacation or leave of absence, or due to the employee being asked to perform higher le vel work on any othe r temporary basis.

Acting pay is not included for purposes of calculating CalPERS compensation.

10.3.2 Out-of-Class
An employee may be assigned to work out of class in a higher classification when there is a vacant position for which a recruitment is being, or will be, conducted. Out-of-class assignments may not exceed 960 hours in a fiscal year. Compensation for work performed in an out-of-class capacity is included for purposes of calculating CalPERS compensation, however, this is at the discretion of CalPER S and future changes to CalPERS regulations would supersede the language of this section.

The higher rate of pay shall be used in co mputing overtime when authorized overtime is worked in a non-exempt, out of class or acting work assignment. When a non-exempt employee is working out of class or acting in an exempt position for 20 hours or more in a work week, the employee will be ineligible to receive overtime pay for any and all hours worked in the exempt classification during that work week.

All requests for out of class pay or acting pay must be approved by the Director of Administrative Services or his/her designee. No increase in the wage rates shall apply in instances of Maintenance Worker I positions temporarily assigned to positions of Maintenance Worker II classification.

10.4 Standby Compensation
Employees who are required to be available during their off-shift hours for possible recall for emergency service shall be compensated $300.00 per 128 hours so assigned during the term of this agreement.

Minimum manning and skill qualifications for standby assignment shall be determined by the City. Assignment of such standby duty shall be rotated on an equal basis among all qualified employees who reside in an area that provides a re sponse time of 30 minutes or less.

10.5 Callback Pay
If any employee is called or required to re port for assigned emergency or other duties during the period of the close of the regular work day and the start of the ne xt following work day, compensation shall be paid at one and one-half (1 1/2) times the normal rate of the period the employee is required to be available at the work station, and for travel time in connection therewith to and from the employee's cust omary residence at one and one- 216
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13 half (1 1/2) times. Under such circumstances a minimum payment will be made equivalent to two hours at one and one-half (1 1/2) times the normal rate of pay.

10.6 Mileage Reimbursement
Employees who are required to use their personal vehicles for C ity Business shall be reimbursed for such use at the rate established by the IRS.

10.7 Probationary Period/Salary Advancement
The probationary period shall be twelve months of paid employment. Employees will advance to the next step of the salary range upon successful completion of the probationary period. Advancement to subsequent salary st eps will be based on merit (satisfactory evaluation) and are scheduled annually thereafter.

10.8 Special Skills Compensation
A wide variety of work, requiring specialized skills, is completed by employees of the Service Yard. Position classifications require experience and certification commensurate to the skills required in each separate Division. The follo wing establishes certification, experience and additional compen sation for eligible employees. Certifications not listed here, but required of the job specifications, ar e considered incidental and not eligible for special skill compensation.

Special Skills Title Job related Certification
Needed
Experience
Needed
% Over
Base
Salar
y
Environmental Compliance
– Stormwater
Certified Erosion, Sediment,
and Storm Water Inspector in
training (CESSWI-IT)
certificate (full stature
CESSWI desired) as issued by
the Envirocert International.

Current primary employee
assigned these special skills as
of June 30, 2013 is
grandfathered in. All other
Employees shall have one year
from the initial appointment to
obtain the CESSWI-IT
certificate while performing
this special skill.
2 yrs @
MWII

7.5%
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14 Environmental Compliance
-Materials
Attainment of:

Hazwoper Operations Level
California underground Storage
Tank System Operator
Title 22 Hazardous Waste
Management/DOT training.

Certification of achievement in
Environmental Compliance &
Pollution Prevention with a
minimum of 26 units
completed desired
2 yrs @
MWII

7.5%
Concrete/Asphalt Certified Public Infrastructure
Inspector certificate as issued
by the American Public Works
Association desired
Current primary employee
assigned these special skills as
of June 30, 2013 is
grandfathered in.

All other employees shall have
one year from the initial
appointment to obtain the
Certified Public Infrastructure
certificate while performing
this special skill.
2 yrs @
MWII

7.5%

Welding American Welding Society
Certificate or equivalent
certificate.

7.5%
Spraying Qualified Applicator
Certificate categories B, C or F

7.5%
Class B License CA Class B Driver’s License 7.5%
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15 Back Flow Backflow Prevention Assembly
Tester Certificate as issued by
the American Water Works
Association

7.5%
Weekend Work Furlough Program Administrative Crew Leader Assistant Crew Leader
WWFP – Responsible

“Meal periods are paid for the
Administrative Crew Leader
and Assistant Crew Leader.”
10%

7.5%

5.0%

Eligible employees receive compensation incen tive pay for only actual hours worked. To be eligible for special skill pay, experience and certificates must be current, with written documentation on file with the Human Resources Department. Special skill compensation shall be determined and approved in advance by the Supervisor in writing.

10.9 Licenses/Certification Pay
Any employee who possesses a commercial driver’s license with and remains current on the State DOT Drug Program will receive an additional Seventy-five ($75) dollars per pay period additional compensation above and beyond all other certification pay.

10.10 Deferred Compensation
City will contribute the amount of $15.00 per bargaining unit member per pay period, effective the first full pay period following adoption of the MOU by the City Council.

10.11 Weekend Work Furlough Program
Purpose: To provide a public service for lo cal government through the availability of individuals in a sentencing al ternative program, to perform clean-up type duties for all divisions.

Affected Employees:

1. All permanent employees hired on or after January 1, 2006 and assigned to the Trees/ROW Division may be required to participate in the Weekend Work Furlough Program (WWFP or “Program”) and will be required to maintain their annual training provided by the County Sheriff.

2. Participation by employees in all other Divisions will be on a voluntary basis. 219
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16 3. Employees that volunteer for training in the Program may be required to participate in the Program and shall maintain their annual training.

4. Employees shall be notified in writing of a schedule change and/or a regular assignment to the WWFP Program ten (10) working days’ prior to the effective date.

5. When an assignment in WWFP becomes vacant, any OE3 member is able to request for a transfer to work WWFP.

10.12 Flexible Staffing – Maintenance Worker I/II

An employee shall be eligible to advance from Maintenance Worker I (MWI) to Maintenance Worker II (MWII) after three years of better than satisfactory service as a Maintenance Worker I with the City of Cupertino or the equivalent, with the recommendation of the Department Head and when all MWII job specification requirements are met.

SECTION 11: PUBLIC EMPLOYEES RETIREMENT CONTRIBUTION

A. Employees hired on or before December 29, 2012 Only.

For employees hired by the City of Cupertino on or before December 29, 2012, the City has contracted with CalPERS for a 2.7% @55 retirement formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or on December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only

For employees hired by the City of Cupertino on December 30, 2012 or on December 31, 2012 or a current CalPERS employee who qualifies as a classic member under 220
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17 CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula based on a three year average compensation.

Effective the first full pay period after Union ratification and adoption of this MOU by the City Council, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement Sy stem (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only.

For new employees hired by the City of Cupertino on or after January 1, 2013 and who do not qualify as classic members as defi ned by CalPERS, CalPERS has by statute implemented a 2% @ 62 formula, based on a three year average compensation.

Employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

SECTION 12: HEALTH AND WELFARE BENEFITS

The City agrees to make available a plan of comprehensive health and welfare benefits for eligible employees, as well as those provided by the Operating Engineers Health and Welfare Trust Fund for Northern California . Any such benefits program must have the continued approval of the Board of Administration, Public Employees Retirement System.

For each participating employe e, the City shall contribute toward premium cost the following amount per month during the term of this agreement.

January 1, 2022 City Max Health
Contribution
City Max Dental
Contribution
City Total Max
Contribution
Employee 935.88 126.78 1,062.66
Employee +1 1,591.01 126.78 1,717.79
Employee +2 2,068.31 126.78 2,195.09

Effective July 1, 2025, for each participating employee, the C ity shall contribute toward premium cost the following amount per month during the term of this agreement.

July 1,
2025
City Max
Health
Contribution
City Max
Dental
Contribution
City Total
Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
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18 Employee
+ 1
$2,225.80 $114.30 $2,340.10
Employee
+ 2
$2,893.54 $114.30 $3,007.84

With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifica lly, the CalPERS healthcare rate increases effective January 1, 2026, Ja nuary 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such tota l increase in aggregate during the course of this 2025 – 2028 MOU. Any required contribution amounts exce eding the premium contribution of the City are the responsibility of the employee.

Required contribution amounts ex ceeding the premiu m contribution of the City are the responsibility of the employee . The City will no longer pa y medical insurance cash back (excess of the monthly premium less the cost of the medical coverage) for any employees.

Effective July 1, 2010, employees that retire or resign from service with the City of Cupertino and who are not eligible for retiree medical benefits, as defined in the summary of benefits, can continue on the Cupertino medical and dental plans provided that they pay the premiums in full.

Dental Coverage: Effective the first month after OE3 ratification and Council adoption of MOU, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

SECTION 13: INSURANCE

13.1 Long Term Disability
The City shall provide Long Term Disability (LTD) insurance for employees. LTD income protection coverage shall be up to $7,000 of covered monthly salary. Employees may use sick leave and/or vacation leav e to supplement lost salary during the 60 day elimination period.

13.2 Life Insurance
The City shall provide life insurance and accidental death and di smemberment coverage for each employee in the amount of five times the annual salary to a maximum benefit of 222
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19 $250,000. Employees may be eligible to purchase additional life insurance subject to the provisions of the insurance policy.

13.3 Vision Care Insurance
The City provides Vision Care Insurance for employees and their dependents at a cost of $19.16 monthly.

SECTION 14: PAID ABSENCES

14.1 Fixed Holidays
The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year’s Day 1113. Christmas Eve

2. Martin Luther King Day 1214. Christmas Day

3. Presidents’ Day

4. Lunar New Year

3.5.Cesar Chavez Day 1315. New Year’s Eve

4.6.Memorial Day

5.7.Juneteenth

6.8.Independence Day

7.9.Labor Day

8.10. Veteran’s Day

9.11. Thanksgiving Day

10.12. Day Following Thanksgiving

When a holiday falls on a Sunday, the following Monday shall be observed as the non- work day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

Nothing contained herein shall preclude the right of the Department Head, with the approval of the appointing authority, to resche dule work assignments or hours of work to meet emergency situations and other administrative necessities caused by the observance of a holiday or non-work day or period; provided, however, that all such affected employees are duly compensated for said rescheduled work assignments.

14.1.1 Holiday Pay
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20 In order for an employee to receive his/her regular pay for a holiday or designated non- work day, work must be performed on the regular scheduled day before and the regular scheduled day after the holiday or designated non- work day. Employees on vacation, injury leave, approved short term leave of absence, with or without pay, or who submit satisfactory evidence of personal illness shall be considered as working their regular schedule for pay purposes.

14.2 Floating Holiday Leave
In addition to the foregoing paid holidays, eligible employees shall earn 20 hours of holiday leave per year that may be used in increments of not less than one (1) hour. Floating holiday leave shall be earned at a rate of .77 hours per paid period. Floating holiday leave may be accumulated up to 40 hours. Holiday leave shall be taken at the discretion of the employee subject to prior supervisory approval.

14.3 Vacations
All employees, other than those holding temporary status, w hose work assignment is of a recurring nature of not less than a normal wo rk week shall accrue vacation credits during the calendar year. Accrued vacation may be taken with prior supervisory approval.

Upon termination of employment, unused vaca tion may not be used to extend final employment date beyond the annual rate of vacation being earned.

Represented employees may convert, on a twi ce per calendar year basis, unused vacation time for payment subject to the following conditions:

1. The employee must have accrued vacation of at least 120 hours.

2. Any payments made for unused vacation will be subject to all appropriate taxes.

3. Minimum exchange will be 8 hours; maximum exchange will be 80 hours.

4. All changes are irrevocable.

14.3.1 Vacation Accrual Rate
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21 Benefited full-time employees accrue vacation in accordance with the following schedule.

Benefited employees who work less than a full-time work schedul e accrue vacation in accordance with the following schedule on a pro-rated basis.

Service Time Annual Accruals Maximum Accrual
0 - 3 Years 80 Hours 160 Hours
4 - 9 Years 120 Hours 240 Hours
10 – 14 Years 160 Hours 272 Hours
15 – 19 Years 176 Hours 320 Hours
20 + Years 192 Hours 352 Hours
An employee may accrue no more vacation credit than what is listed above.

14.3.2 Full vacation leave shall be taken at one time by any one employee whenever possible.

Vacation requests must be approved by employ ee supervisor in advance in writing. The time during the calendar year at which an em ployee shall take his/her vacation shall be determined with due regard for the wishes of the employee and partic ular regard for the needs of the service. Vacation leave of less than the full amount earned may be taken with the approval of the Supervisor.

14.3.3 On termination of employment or on receivi ng a leave of absence of more than three (3) months, an employee who has completed 12 months of continuous service with the City shall be entitled to receive compensation for all earned but unused vacation accrued at the time of termination or at the start of said leave of absence.

14.3.4 The accrual of vacation credits for those employees whose normal work week is of not less than one-half (1/2) time shall be prorat ed according to the time of the recurring work assignment as to the normal work week.

14.4 Sick Leave
All full time employees hired before October 17, 2012, (other than those holding temporary status), shall earn eight (8) hours per month sick leave time without limit on accumulation.

All employees hired on or after October 17, 2012 shall earn eight (8) hours per month sick leave time, but may accrue no more than 240 hours of sick leave time.

Those regular employees working less than full time (at least 20 hours per week) shall earn a prorated amount of sick leave based on their regular hours worked in relation to 40 hours. 225
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22 Employees absent without pa y for any reason for more th an forty (40) hours during a calendar month shall not earn sick leave benefits for that month. Sick leave may be utilized due to the employee’s personal illness, pregnancy disability or sickne ss or injury to the immediate family as defined below.

With proper notice and supervisory approval, except in a case of bon-a-fide injury or illness and/or unforeseen emergency, sick leave shall be taken in periods of no less than one-half (1/2) hour increments.

The employee’s immediate family consists of any of the following: Children, step-children, spouse/domestic partner, parents, mother-in-law, father-in-law, siblings, grandchildren and grandparents who because of illness canno t care for themselves, and for medical emergencies. Employees shall, whenever possible, make appointments for medical, dental and similar purposes during non-work hours. If this is not possible, sick leave may be used for these purposes.

An employee hired on or after October 17, 2012 may borrow up to 40 hours of sick leave, subject to Department Head approval for sick time related to an industrial disability. The employee will be required to repay this advanc e either in sick or vacation leave hours or dollars, at the employee’s opti on, upon returning to work as defined in the sick leave advance policy. If an employee separates employment prior to repayment of the full balance due, the amount due will be deducted from their final pay.

14.5 Sick Leave Verification

A Department Head or supervisor may requir e employees to furnish reasonable acceptable evidence, including a doctor’s certificate, to substantiate a request for sick leave if the sick leave exceeds three (3) consecutive workdays. A supervisor may also require a doctor’s certificate or other form of verification where leave abuse is suspected.

If it appears that an employee is abusing sick leave or is using sick leave excessively, the employee will be counseled that the continued use of sick leave may result in a requirement to furnish a medical certificate for each such subsequent absence for sick leave regardless of duration. Continued abuse of leave or excessive use of sick leave may constitute grounds for discipline up to and including dismissal.

14.6 Personal Leave
The City shall allow accumula ted sick leave to be used for conducting personal business which cannot be conducted outside regular working hours or for family medical emergencies.

14.7 Bereavement Leave
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23 Employees shall be granted paid bereavement leave of up to 24 hours upon the death of a close relative. Close relatives are defined as mother, father, sister, brother, wife, husband, domestic partner, child, step-c hild, grandparent, grandchildre n, mother-in-law, father-in- law, step father, step mother, step brother and step sister. Additional bereavement leave of up to 16 hours will be granted for travel out-of-state or over 200 miles. An employee may request bereavement leave for the death of an individual not listed above and whom they have a close and significant re lation with and/or hours greater than 24, but not more than 40, which Human Resources can grant at their discretion. A denial under this section shall not be subject to the grievance procedure.

14.8 Military Leave
Military leave shall be granted in accordan ce with the provisions of state law. All employees entitled to military l eave shall give their supervis or an opportunity, within the limits of military requirements, to determine when such leave shall be taken.

14.9 Pregnancy Disability Leave:

An employee disabled by pregnancy is eligible for up to four months of unpaid pregnancy disability leave (PDL) as defined by law. Th is leave is to be used when the employee is disabled due to pregnancy or child birth or related medical condi tion, including but not limited to, morning sickness, pregnancy comp lications and prenatal appointments.

Accrued sick leave may be used during the l eave, and the employee has the option to use accrued vacation, floating holidays and/or co mpensatory time in order to receive pay during the leave. If the empl oyee is also elig ible for leave under the Federal Family Medical Leave Act (FMLA), (employee must be employed by the City for at least one year and have worked at least 1250 hours during th e year preceding the leave), the leave the employee takes for pregnancy di sability will be run concur rently with the employee’s entitlement to up to 12 weeks of FMLA leave. Employees otherwise eligible for health insurance benefits (medical, dental and vision) will continue to receive such benefits during the period of the PDL leave up to four months as defined by law per 12 month period.

After PDL and FMLA leave, if applicable, expires and if the employee is on unpaid status or the employee has less than 20 hours per week on their timesheet, the employee may elect to continue and enroll in COBRA benefits at employee’s expense.

The employee will be accruing sick leave, fl oating holiday and vacation leave during the period of time, if any, and the employee is on paid status. Any time the employee’s hours adjust to less than 40 hours per week, of paid status, the employee’ s accrual rates (sick leave, vacation leave, floating holiday) will be prorated and be adjusted accordingly. Sick leave, floating holiday and vacation leave do not continue to accrue during any period the employee is on unpaid status.

Under the California Family Rights Act (CFR A) eligible employees are entitled up to 12 additional weeks of leave to bond with the baby. To be el igible for the CFRA bonding leave, employee must be employed by the City for at least one year and have worked at 227
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24 least 1250 hours during the year preceding the leave. The leave is unpaid, but the employee may use floating holiday, compensatory time and vacation leave in order to re ceive pay during the leave. The empl oyee may use sick leave for a baby’s illness or doctor’s appointment when applicable to receive pay during the leave. Bonding leave must be used within one year of the birth of the baby.

An employee who plans to take PDL must give reasonable notice (not less than 4 weeks if anticipated or as soon as possible if the leave is unfores een) before the date employee expects to take the leave. As with all ot her employees returning from medical leave, employees returning from PDL leave of at leas t 3 days are required to provide a doctor’s note clearing them to return to work. If an employee requires reasonable accommodations as a result of pregnancy, employee should c onsult with Human Resources. Employees disabled by pregnancy and employees on leav e to bond with a baby may be eligible for benefits under State Disability Insurance. Additional informat ion is available at www.edd.ca.gov/Disabililty and from Human Resources.

14.10 Adoption Leave
Upon request, a leave of absence without pay for up to four (4) work weeks will be granted to adoptive parents. Su ch leave must be used within one year of the adoption. The city will pay health and welfare benefits for the duration of the leave at the same rate as prior to the leave, consistent with the contributions as provided for under the existing MOU.

If the employee is eligible for FMLA/CFRA (emp loyed by the city for at least one year and worked at least 1250 hours during the ye ar preceding the leave), employee may be eligible for up to 12 work weeks total (the a bove four (4) work weeks plus an additional eight (8) work weeks) for bond ing with the adopted child during the first year after adoption. The employee may be eligible for he alth benefits during the twelve (12) work week period at the same rate as prior to the leave as provided for under the existing MOU.

During adoption leave, accrued vacation may be used by the employee at his or her option in order to receive pay during the leave. Sick leave may only be used during the leave in the event of illness or medical appointments of the adoptive child during the leave.

14.11 Absence Notification
An employee is expected not to be absent from work for any reason, other than personal illness, without making prior arrangement s with their supervisor. Unless prior arrangements are made, an em ployee who, for any reason, fails to report for work must notify their supervisor by telephone, text, or email of their reason for being absent no later than 15 minutes prior to their scheduled start time.

If the absence, whether for personal illness or otherwise, is to continue beyond the first day, the employee must notify the supervisor on a daily basis unles s otherwise arranged with his/her supervisor. In proper cases, exceptions will be made. 228
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25 Any unauthorized absence of an employee from duty shall be deemed to be an absence without pay and will be grounds for disciplin ary action up to and including dismissal by the Department Head. In the absence of such disciplinary action, any employee who absents herself/himself for three (3) days or more without authorized leave shall be deemed to have resigned. Such absence may be c overed, however, by the De partment Head by a following grant of leave with or without pay when extenuating circumstances are found to have existed.

14.12 Catastrophic Leave
The City's catastrophic leave committee will es tablish a definition of catastrophic or life- threatening illness. This committee will evaluate each individual case when it is submitted to qualify to receive financial assistance. The only limitation is that the employee must be the one facing the illness. The committee has the right to ask the applicant to submit further documentation from the treating physician to determine the applicant’s eligibility for catastrophic leave hours.

Vacation hours and compensato ry time off (CTO) hours are the only leave of absence credits which may be donated in any pay period. A leave of absence transfer drive will be held whenever necessary to provide for a minimum catastrophic leave bank balance of 40 hours. Upon retirement or resignation, an employee can contribute up to 10 hours of sick leave provided that the employe e has a minimum of 320 hours of sick leave, which has previously become vested.

All benefited employees with the City will be eligible to receive assistance. An employee does not have to be a contributo r to be eligible. An employee or their representative must complete a prescribed application form t ogether with supporting medical documentation to the Personnel Officer when applying for funds.

A recipient must have used all of their available leave hours before he/she is eligible. The maximum amount is two months (LTD becomes available at this time).

14.13 Family Medical Leave Act/California Family Rights Act The City of Cupertino shall comply with the leave provisions of the Family Medical Leave Act and the California Family Rights Act for employees who qualify for leave under these laws.

SECTION 15: SICK LEAVE CONVERSION

15.1 Sick Leave is not vested under California statutory law.

15.2 At the time of termina tion, the value of non- vested hours is conv erted to an incentive compensation bank equal to the employee’s base hourly rate. 229
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26 15.3 If upon retirement an employee has a minimum of 320 non-vested hours, payment shall be made for up to eighty-five percent (85%) of the value of the incentive compensation bank.

15.4 If upon resignation an employee has a minimum of 320 non-vested hours, payment shall be made for up to seventy percent (70%) of the value of the incentive compensation bank.

15.4. a. Employees shall have the option of cashing out sick leave in accordance with Section 15 - Sick Leave Conversion. Any employee who is retiring will have the option of applying any remaining sick leave to service credit. If an employee is resigning, he/she will not have the option of applying sick leave hours to service credit.

15.5 Represented employees will have the option, subject to approval, of converting sick leave to vacation leave on a two-to-one basis only if the employee’s remaining sick leave balance is 40 hours or more. The maximum allowable exchange will be 96 hours of sick time for 48 hours of vacation leave per calendar year. Minimum exchange will be eight hours sick leave for four hours of vacation. An employee may convert sick leave in excess of 320 hours to vacation leave on a one -to-one basis to a maximu m of 48 hours and a minimum of four hours.

As a condition of converting sick leave to vacation, all employees will be required to use at least one-half (1/2) of vacation accrued during the previous twelve (12) months.

Such conversions, either to exchange sick leave for vacation or vice versa, shall be subject to the following conditions:
a. All requests to exchange sick leave for vaca tion time shall be submitted in writing to the Department Head at least 14 calendar days in advance of intended vacation utilization.
b. The granting of such exchange and subsequent use will be at the discretion of the Department Head.
c. If twelve (12) months have elapsed since a pproval of the exchange of sick leave for vacation, and the employee has not been perm itted the use of the converted vacation time, (after submitting at least one written request for utilization) the employee will have the right to re-convert the vacation time to sick leave in reverse ratio to the original exchange. This exchange will be allowed only for previously converted sick time to vacation and will not be permitted for regularly accrued vacation time.

Regularly accrued vacation time will not be eligible for this re- conversion to sick leave and any regularly accrued vacation time accrued in excess of the maximum allowable will be disallowed and not subject to utilization by the employee.

NOTE: As used in this document, "reverse ratio" is intended to mean that the ration of sick leave to vacation will revert to the original ratio at the time the initial exchange was implemented.
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27 SECTION 16: SAFETY EQUIPMENT

The City will pay for actual cost of Safety Shoes up to $400 from City approved vendor list. City will be billed directly from vendor, and any overages would be covered by the employee.

The City shall retain the right to establis h minimum safety and quality standards for the steel toed safety shoes, clothing and safety equipment to be used while performing assigned tasks.

The city will provide to the employee the following: hard hat, safety glasses, ear protection, gloves, chain saw slip-on foot protection fo r employees who operate chain saws, orange safety tee shirts and/or uniform shirts (11), sweatshirts, safety jacket (1 jacket every other year), and rain boots.

The city will continue to provide and launder shirts or overalls, which shall be worn while carrying out the duties of the city.

It is the responsibility of the employee to have the requ ired clothing and/or safety equipment needed for the tasks assigned. If an employee should be at work without the required clothing and/or safety equipment, that employee will not be paid until he/she is at the worksite with the required clothing and/or safety equipment.

Hard hats must be worn when work performed by an employee is equal to, or above his/her eye level.

Steel toed safety shoes must be worn at all times during the workday.

For new employees, the safety and equipment allowance will be prorated from the date of employment through the end of the fiscal year in which appointed (June 30).

The City will pay for prescription safety glasses for those employees needing such protection.

The parties agree to discuss the safety equipment requirements during the first year of this contract at the regular Labor Ma nagement meetings in an effo rt to arrive at a mutually agreeable list of equipment purchases and maintenance.
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28 SECTION 17: CITY SPONSORED RECREATION AND WELLNESS PROGRAMS

All bargaining unit employees shall have the pr ivilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non-residents wishing to enroll. Each calendar year, empl oyees and family members on the employee’s dental plan are eligible to receive up to $500 per employee in Rec Bucks toward recreation services in accordance with the City’s Recreation Buck Policy and a free, employee only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code. They must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

SECTION 18: TRAINING AND TUITION REIMBURSEMENT

It is the intent of the City to recognize the value of training to its employees and to adopt a training policy which will encourage employees to avail themselves of educational opportunities that will advance their knowledge and interests in the direction of their career with the City and by doing so to improve the Municipal Service.

Employees who wish to seek reimbursement from the City for City job related training program costs shall provide a written reque st for reimbursement to their immediate supervisor. The request shall include the ty pe of program, sponsor ing organization or institution, meeting times and costs for such program.

A copy of the supervisor’s and superintendent's recommendation to the Department Head shall also be provided to the employee. The employee will initial supervisor's comments and the superintendent's recommendation pr ior to going to the Department Head for approval or denial.

Once a training program has been approved, any employee covered by this agreement will be eligible for reimbursement of up to $2,500.00 per calendar year for tuition and books for training and education.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of co mpletion shall be provided within 30 days of the conclusion of the course.
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29 Education reimbursement is a taxable benefi t under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or prof iciencies are not included in the Education Reimbursement Program.

18.1 Service Center Safety/Training Committee
The City and the Union agree to form a comm ittee to jointly develop a safety/training program. The committee shall meet monthly and will be responsib le for the review, discussion, and recommendations of all matters concerning safety and health, including but not limited to accident investig ations, safety surveys, job site inspections, safety audits, training and emergency response roles. The committee shall work to problem solve and formulate recommendations to the appropriate divisions within the Service Center.

Minutes of the meetings shall be taken and will be distributed to all Service Center employees and posted in a conspicuous location(s). The City shall have two members and the Union shall have one member, to be el ected by the membership, from each Service Center division.

The City and the Union are committed to a sa fe working environment, and in pursuit of this shared commitment both sides agree to look at the benefits of implementing a Safety Recognition Program. This effort shall be assumed by the Service Center Safety/Training Committee. Any agreement shall be by consensus between City and Union.

18.2 Labor/Management Committee

The parties agree that regular meetings to explore mutual concerns will be beneficial to the relationship between the City and the Union. To promote a problem-solving approach, the parties agree that decision making shall be cooperative.

Consequently the parties agree to meet monthly to discuss any issue concerning the rights of either party or the relationship between the City and the Union or the City and employees the Union represents. The purpose of the meetings is to exchange information and to solve problems or issues. If the issue is not resolved, it may be placed on the agenda for the next quarterly labor management mee ting. The parties may mutually agree to meet less than monthly.

The parties agree that such meetings shall no t be negotiations and th erefore the results of the meetings shall not be binding on the partie s. These meetings are not to act as a substitute for the roles and responsibilities of either a shop steward or other job classifications. The Union shall elect one representative from each division and management may have an equal number of participants on the committee.

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30 SECTION 19: STRETCH ASSIGNMENTS

1.0 Purpose
The City of Cupertino is committed to the professional growth and development of its employees. To further that endeavor, the Ci ty has a Succession Development program to prepare current employees for future promotional opportunities within the City. To gain the necessary experience to obtain those much needed job skills, the City believes in the concept of "learning by doing" or "on the job training" which can occur through "stretch assignments."

A Stretch Assignment is a project or task beyond their current knowledge or skills level in order to "stretch" employees developmentally. A Stretch Assignment can also be working in an advanced position in a limited capacity. It is a way to expand an employee's skills and competencies.

[A Stretch Assignment differs from Working Out of Class (WOOC) in that WOOC requires the employee to meet the mini mum qualifications of the position. There must be either a vacant budgeted position or a temporary vacan cy due to vacation, sick leave, or leave of absence. The person already has the knowledge, skills, education or training needed to perform all the duties and responsibilities of the job].

The assignment may be a limite d term of three to six mont hs but may be extended under specific circumstances, as agreed upon by th e employee and supervisor, and approved by the Superintendent. It is not to be used as a solution to fill a vacancy or understaffing.

Stretch assignments receive no additional co mpensation because they are considered training opportunities, unless all conditions of Working ou t of Class apply. A stretch assignment is completely voluntary and can be terminated by eith er the employee or supervisor at any time. Should either side wi sh to terminate the assignment, they shall consult with each other and explain the reason(s) for terminating the assignment.

Stretch Assignments is intended to be a pilot program for 12 (twelve) months after adoption of this agreement. At the completion of the 12 (twelve) month pilot program period, City and OE3 Representatives will meet to discuss converting the pilot program to a permanent status program.

2.0 Procedure

1) Selection Process: Employees may self-identify at any time their desire to have a stretch assignment to their supervisor. A supervisor may also select an employee to participate in a stretch assignment if the employee agrees to an opportunity that the supervisor has identified. Supervisors may identify em ployees for stretch assignments when discussing future goals during the annual performance evaluation process or in one-on one conversations. It is up to the Supervisor and the Supe rintendent to determine if there is a stretch assignment available, if the employee has the capacity to take on 234
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31 additional assignments, the operational n eeds of the department would not be compromised, and it coincides with the employee's professional goals.  There may be no more than one stretch assignment per Division at any one time.  The Public Works Divisions shall be defined as:
o Grounds
o Trees and R/W
o Streets
o Fleet and Facilities
 If there is more than one employee in one Division interested in a stretch assignment at one time, the following criteria may be considered for assignment:
o Time elapsed between Stretch Assignme nts (Employees that have not had a previous Stretch Assignments shall be considered before those who have) o Interview with Supervisor and Lead staff
o Previous Evaluation Rating
o Seniority
2) The Assignment: The assignment should be suited to the employee's skill set and those that the employee desires to develop. It might be to exchange tasks with a coworker at the same level to gain greater breadth of experience or tasks th at would normally be associated with a more advanced position. A stretch assignment could also include training in another Public Works Division or City Department, with agreement by both supervisors and both department Directors. The employee and Supervisor shall identify specific competencies to be developed. The assignment will be mutually agreed upon as well as the desired outcomes.
a. Stretch Assignment in an Advanced Position: When the assignment is in a more advanced position, the employee shall not be expected to perform more than a limited number of duties. This is an opportunity for the employee to gain the skills not associated with their current position.
3) Workload: When performing a stretch assignment, expectations about the employee's current workload will need to be considered. Mutual agreement as to how the employee will modify or incorporate the stretch assignment into their current work must be made. 4) Approval: The Supervisor wi ll fill in the Stretch Assignment form and return it to the Superintendent for approval.

5) Feedback: The employee will receive appr opriate training at the beginning of the assignment to allow him/her to learn the ta sk sufficiently to pursue further practice independently, with limited supervision. The supervisor should provide coaching and mentoring to the employee during the assignment. Periodic fe edback should occur throughout the stretch assignment. Upon conclusion of the assignment, the supervisor will use the form attached to provide the employee with feedback on the assignment.

The feedback will only be placed in the employees personnel file upon the employee's request.

SECTION 20: PERFORMANCE EVALUATIONS
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32 The purpose of performance ev aluations is to have fo rmal communication between supervisor and employee regarding job performance. It is a va lue to both parties to have this process be meaningful and fair.

In the event that an employee’s performance appears to need improvement, the supervisor should immediately acknowledge the problems in informal or documented oral counseling sessions in a confidential setting. It is not in either the City’s or the employee’s interest to have the feedback delayed until the time of the annual performance evaluation.

Annual performance evaluations will occur no la ter than 30 days after the due date as set by Human Resources. Division Maintenance Worker III(s) should provide input in conjunction with the employee evaluation process.

SECTION 21: WORKERS’ COMPENSATION BENEFITS
Any employee sustaining an injury arising out of, or in the course of, the performance of his/her job and who cannot wo rk at the duties and responsi bilities normally assigned to that job is entitled to receive Workers’ Compensation as prescribed by state law.

21.1 Use of Sick Leave to Supplement Workers’ Compensation Payments Any employee entitled to receive Worker s’ Compensation payments may elect to supplement such payments with an amount not to exceed that which is the employee's weekly earnings or weekly earning capacity by us e of sick leave payments to the extent that such sick leave has been accrued to the employee's account. Sick leave hours used will subsequently be credited to the employee's account by dividing the employee's base hourly rate into the amount that the employee woul d have received in Workers’ Compensation injury pay.

SECTION 22: DISCIPLINARY ACTION

The City has a policy of progressive discipline. When the need for discipline arises, the minimum disciplinary action will be taken commensurate with the seriousness of the offense which has resulted in such discipline. The severity of the discipline will increase if corrective action is not taken.

The first and/or most modest st ep of progressive discipline in the case of minor breaches of the rules, regulations or policy is a verbal warning by the supervisor in charge. If the breach continues, or the offense is more than minor, in the judgment of the supervisor, the 236
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33 employee shall be notified thr ough the issuance of an infrac tion notice. Such infraction notices shall remain in the supervisor's file and be destroyed after twelve months.

Should the offense, in the judgment of the supervisor, be so serious or be of a continuous nature, the supervisor shall recommend more serious reprimand measures or disciplinary action to the Superintendent. These measures would include, but not be limited to, written reprimands, suspensions and termination.

Written reprimands shall be destroyed after th ree (3) years if requested in writing by the employee and provided the offense has not re-occurred.

When the disciplinary action recommended by the supervisor, and with the concurrence of the Superintendent, would impa ct "property rights" of the employee as defined by the courts of California, it shall be referred to the Director of Public Works.

A written notice from the Director of Public Works to the employee and the Union at least ten (10) working days prior to any action, shall state the proposed disciplinary action. The notice shall also contain:
a. effective date and time of the proposed action
b. the alleged reason for the proposed action
c. the acts or omission which support the allegation
d. the materials upon which the al legation(s) are based and ac cess to any other related items
e. a "Skelly" pre-disciplinary statement as to the rights of the employee to respond either orally or in writing to the Director of Pub lic Works prior to the effective date of the proposed action; and the employee’s right of appeal
f. a statement that the action w ill become final if the empl oyee fails to respond to the notice within the specified time
It is understood that an employee’s request for a Skelly meeting will postpone the effective date of action until the Skelly has been heard and the City has responded to issues raised in the Skelly meeting. In this case the effective date will be ten (10) working days from the Director’s response.

SECTION 23: LAYOFF PROCEDURE

The appointing authority may layoff employees for lack of funds, lack of work or for other similar and just cause. The appointing authorit y will identify the classification(s) subject to layoff. For purposes of this Section, Maintenance Worker I and Maintenance Worker II shall be considered the same classification. Part-time employees shall be released from City service prior to any layoff of regular, full-time employees in the same classification. 237
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34 Employees in a classification(s) identified for layoff shall be laid off in reverse order of seniority, based on the date of the appointme nt to the classifica tion. If an employee separates from City employment for a period of more than 30 days, the time off from City employment shall be deducted from an employe e’s length of service for the purpose of determining seniority.

Employees being laid off shall be entitled to placement in a lower classification; provided (a) the employee was previously employed w ith regular status having completed the probationary period in that lower classification and (b) the employee has more total seniority with the City than an individual in the lower classification. Any employee being displaced by an employee opting to be placed in a lower classification shall be entitled to placement in the lower classification, subject to conditions (a) and (b) listed in this section.

The City will provide a 30 day notice to any employees identified for layoff. Such notice will include the employee’s rights to placemen t in a lower classification pursuant to this section. Medical, dental, vision, and life insurance continue through the end of the month in which the layoff is effective. In addition, the empl oyee will be pr ovided with an opportunity to elect to enroll in COBRA medical, dental, and/or vision coverage at the time of layoff and at employee expense.

The names of the employees affected by layoff shall be placed on a recall list for a period of two years in the reverse order of layo ff and shall have the first opportunity for reinstatement. Failure to respond within ten (10) business days to a written notice of such opportunity for reinstatement shall cause that name to be removed from the recall list. Such notice shall be sent by certifie d or registered mail to the address of the employee on file with the City. The affected employees sha ll be responsible for upda ting the City of any change in address during the time they are on the recall list.

SECTION 24: REINSTATEMENT

With the approval of the appointing authority, a regular or probationary employee who has resigned with a good record or been recalled from a layoff action may be reinstated within twenty-four months of the effective date of resignation to a vacant position in the same or comparable classification they previously occupied. Upon reinstatement, the employee, for all purposes, shall be considered as though they had received an original appointment.

SECTION 25: GRIEVANCE PROCEDURE

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35 Definition and Procedure: a grie vance is a dispute or difference of opinion raised by an employee against the City invo lving the meaning, interpreta tion or application of the express provisions of this Agreement or the Rules on Conditions of Employment or existing work rules. A grievance shall be processed in the following manner:

Step 1: Any employee who has a grievance shall submit it designated as a grievance to the employee's immediate supervisor within ten ( 10) business days of the occurrence of the dispute, who is designated for this purpose by the City.

The supervisor shall give the employee an oral answer within ten (10) business days after such presentation.

Step 2: If the grievance is not settled in St ep 1 and the employee wishes to advance the grievance to Step 2 of the gr ievance procedure, it shall be referred in writing to the employee's next highest supervisor within ten (10) business days after the supervisor's oral answer, or answer due in Step 1, and shall be signed by both the aggrieved employee and the Union Representative or Union Business Agent. The written grievance shall contain a complete statement of the facts, the provision s or provisions of this Agreement or work rules which the City is alleged to have violated and the relief requested. The supervisor or other person designated for this purpose shall discuss the grievance within ten (10) business days with the employee and the Union Represen tative at a time mutually agreeable to the parties. If no settlement is reached, the s upervisor or other person designated for this purpose shall provide the employee a written answer within ten (10) business days following their meeting.

Step 3: If the grievance is not settled in Step 2 and the employee wishes to appeal the grievance to Step 3 of the gr ievance procedure, it shall be referred in writing to the employee's Department Head within ten (10) business days after the supervisor's answer in Step 2 and shall be signed by both the aggrie ved employee and the Union Representative or Union Business Agent. The Department Head shall discuss the grievance within ten (10) business days with the employe e and the Union Steward at a time mutually agreeable to the parties. If no settlement is reached, the Department Head shall give the City's written answer to the employee within ten (10) business days following their meeting.

Step 4: If the grievance is not settled in Step 3 and the employee wishes to appeal the grievance to Step 4 of the grievance proced ure, the Union may re fer the grievance to advisory mediation as described below within fourteen (14) business days after the decision is provided at the third step.
1) The parties shall attempt to agree upon an advisory arbitrator within seven (7) business days after receipt of the notice of referral. In the event that parties are unable to agree upon an advisory arbitrator within said seven (7) business day period, the parties shall immediately jointly request the State Media tion and Conciliation Service to submit a panel of five (5) advisory arbitrators. Each party retains the right to reject one panel in its entirety and request that a new panel be submitted. Both the Union and the City shall 239
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36 have the right to strike two (2) names fro m the panel. The person remaining shall be the advisory arbitrator.
2) The advisory arbitrator sh all be notified of his/her select ion and shall be requested to set a time and place for the hear ing, subject to the availa bility of Union and City representatives.
3) The City or the Union shall have the right to request the arbitrator to require the presence of witnesses or documents. The City and the Union retain the right to employ legal counsel.
4) The advisory arbitrator sha ll submit his/her recommendation in writing within thirty (30) calendar days following the close of the hearing or the submission of briefs by the parties, whichever is later.
5) More than one grievance may be submitted to the same advisory arbitrator if both parties mutually agree in writing.
6) The fees and expenses of the advisory arbitrator and the cost of a written transcript shall be divided equally between the City and the Union; provided, however, that each party shall be responsible for compensating its own representatives and witnesses.

Limitations on Authority of Advisory Arbitrator: The advisory arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement.

The advisory arbitrator shall consider and de cide only the question of fact as to whether there has been a violation, mis interpretation, or misapplication of the specific provisions of this Agreement. The advisory arbitrator shall be empowered to determine the issue raised by the grievance as submitted in writing at the Second Step. The advisory arbitrator shall have no authority to make a recommendation on any issue not so submitted or raised.

The advisory arbitrator shall be without pow er to make recommendatio ns contrary to or inconsistent with, in any way, applicable laws or rules and regulati ons of administrative bodies that have the force and e ffect of law. The advisory ar bitrator shall not in any way limit or interfere with the powers, duties and responsibilities of the City under law and applicable court decisions. The recommendation shall be advisory only.

SECTION 26: IMPASSE PROCEDURE

The following procedures, shall apply in the event the parties are unable to resolve and impasse satisfactorily:

26.1 Impasse
A. Impasse procedures may be invoked only after the possibility of settlement by direct discussion has been exhausted.

Any party may initiate the impasse procedure by filing, with the othe r party (or parties) affected, a written declaration of impasse. Once a party has initiated the impasse procedure, 240
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37 the parties shall comply with the requirement s of California Govern ment Code sections 3505.2, 3505.4, 3505.5, 3505.7, as well as any other applic able sections of the California Government Code and applicable PERB regulations.

B. The fees and expenses, if any, of mediators or of any other impasse procedure, shall be payable accordance with the California Government Code sections 3505.2, 3505.5, and any applicable regulations.

SECTION 27: SEPARABILITY

In the event any provisions of this agreement is finally held to be illegal by a court of competent jurisdiction or void as being in cont ravention of any law, rule or regulation of any government agency having ju risdiction over the subject se t forth, then the remainder of the agreement shall continue in full force and effect unless the parts so found to be void are held inseparable from the remaining portion of the agreement.

SECTION 28: RATIFICATION

Nothing contained in this agreement shall be binding upon either the City or the Union following signing of this agreement by the par ties until it has been ratified by the Union's membership and presented and approved by the City Council of the City.

SECTION 29: REOPENER

During the term of this Agreement, upon request by the City or OE3, the City and Union will meet and confer over proposed revisions to the City’s Administrative Rules and Regulations to the extent that the proposed re visions fall within th e statutory scope of bargaining.

SECTION 30: TERM

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38 This agreement shall be effective commencing the first full pay period after Union ratification and adoption by the City Council ending at 11:59 p.m. on June 30, 20285.

SECTION 31: COMPENSATION SURVEY

Management and OE3 agree to a compensation survey database structure which identifies specific benchmark classifications for job fami lies, classifications within the job families of each benchmark classification, survey agencies and survey classification matches. The City will provide OE3 representatives notice of the survey and an opportunity to meet with the City in advance of the commencement of the survey to allow the parties to discuss survey methodology. Survey Cities include:

1. Campbell

2. Los Altos

3. Los Gatos

4. Menlo Park

5. Milpitas

6. Morgan Hill

7. Mountain View

8. Palo Alto

9. San Mateo

10. Santa Clara

11. Saratoga

12. Sunnyvale

13. 14.

The survey data is intended to provide a source of information concerning how the compensation paid to employees in bargaining unit job classifications compares to that paid by other public employers. The City will update the survey database and send a copy to OE3 six weeks before expiration of this agreement. This survey data will be considered in successor agreement negotiations.

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35 EXHIBIT A:

HOURLY SALARY RANGES
Salary Effective First Full Pay Period in July 20252, , retroactive to the first full pay period of July 20252

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $41.97 $44.07 $46.27 $48.58 $51.01
LEAD EQUIPMENT MECHANIC $46.27 $48.58 $51.01 $53.56 $56.24 MAINTENANCE WORKER I $31.14 $32.70 $34.34 $36.06 $37.86 MAINTENANCE WORKER II $36.06 $37.86 $39.76 $41.74 $43.85 MAINTENANCE WORKER III $41.74 $43.85 $46.04 $48.36 $50.78 STREET LIGHT WORKER $42.15 $44.26 $46.47 $48.79 $51.23

Year 1 - Salary Effective First Full Pay Period in July 2025

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $45.61 $47.89 $50.29 $52.80 $55.44
LEAD EQUIPMENT MECHANIC $50.28 $52.80 $55.44 $58.21 $61.12 MAINTENANCE WORKER I $33.85 $35.54 $37.32 $39.19 $41.14 MAINTENANCE WORKER II $39.19 $41.14 $43.21 $45.36 $47.66 MAINTENANCE WORKER III $45.36 $47.66 $50.04 $52.56 $55.19 STREET LIGHT WORKER $45.80 $48.10 $50.50 $53.02 $55.68

Year 2 - Salary Effective First Full Pay Period in July 2026

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $46.98 $49.33 $51.79 $54.38 $57.10
LEAD EQUIPMENT MECHANIC $51.79 $54.38 $57.10 $59.96 $62.96 MAINTENANCE WORKER I $34.86 $36.60 $38.44 $40.36 $42.38 MAINTENANCE WORKER II $40.36 $42.38 $44.51 $46.72 $49.09 MAINTENANCE WORKER III $46.72 $49.09 $51.54 $54.14 $56.84 STREET LIGHT WORKER $47.18 $49.54 $52.01 $54.62 $57.35

Year 3 – Salary Effective First Full Pay Period in July 2027

Classification Step 1 Step 2 Step 3 Step 4 Step 5
EQUIPMENT MECHANIC $48.39 $50.81 $53.35 $56.01 $58.82
LEAD EQUIPMENT MECHANIC $53.35 $56.01 $58.82 $61.76 $64.84 MAINTENANCE WORKER I $35.91 $37.70 $39.59 $41.57 $43.65 MAINTENANCE WORKER II $41.57 $43.65 $45.84 $48.13 $50.56 MAINTENANCE WORKER III $48.13 $50.56 $53.08 $55.76 $58.55 STREET LIGHT WORKER $48.59 $51.02 $53.58 $56.25 $59.07

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35 CITY OF CUPERTINO OPERATING ENGINEERS, LOCAL 3

_________________________________ _________________________________

Christopher Boucher Michael Moore

_________________________________ _________________________________ Kristina Alfaro Sean Filbeck

_________________________________ _________________________________ Vanessa Guerra Paul Sapudar

_________________________________ _________________________________ Tina Kapoor Andrew Schmitt

_________________________________ _________________________________ Adrian Sanchez

_________________________________ _________________________________ Michael Kimball
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RESOLUTION NO. 25-________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO

REVISING THE CITY OF CUPERTINO AND OPERATING ENGINEERS
LOCAL #3

WHEREAS the City Council desires to revise the City of Cupertino and amend the City of Cupertino and Operating Engineers Local #3 AFL -CIO Memorandum Of Understanding.

NOW, THEREFORE, BE IT RESOLVED that the City of Cupertino and Operating Engineers Local #3 AFL -CIO Memorandum of Understanding be revised which is incorporated in this resolution by this ref erence and attached as Exhibit A.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of September 2025, by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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1 Exhibit A

City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY

It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as elected official positions shall be eligible for participation under the Elected Officials Compensation Program as hereby adopted by action of the City Council and as same may be amended or as otherwise modified from time to time.

Eligibility for inclusion with this Compensation program is limited to persons holding positions as elected officials. These are designated by the voters and may be modified as circumstances warrant.

The position in the following classification has been designated as elected official.

ELECTED OFFICIAL CLASSIFICATIONS:

Classification Title City
Council Member

Adopted by Action of the
City Council, July 2013
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2 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE

As rates of pay are set forth under the Cupertino Municipal Code 2.1 6.020, and hereby adopted by action of the City Council, so are those rates of pay included herein as a part of this Compensation program. The inclusion herein of said rates and schedules does not affect any effective dates or otherwise reflect on the approval processes required but is shown as an integral part of this Program for completeness of record.

Adopted by Action
of the City Council
July, 2013, October
2016
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3 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES
I. POLICY

It is City of Cupertino policy that members of the City Council and the Council’s commissions and committees, shall be reimbursed or receive a direct advance according to the schedules, terms and conditions as set forth herein for the expenses authorized below. This policy is established in accordance with California Government Code Sections 53232.2 and 53232.3.

III. AUTHORIZED EXPENSES

The City Council and their commission and committee members can receive reimbursements or advances toward actual and necessar y expenses incurred by participating in the following activities or events:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending seminars, conferences, and training to improve skill an d information levels;

3. Participating in regional, state and national organizations whose activities affect the City’s interests (such as the League of California Cities);

4. Attending International Conferences, budget limited to $2,500 per fiscal year, provided there is a benefit to the City;

5. Attending City events;

1. Attending functions of other local civic or community organizations where there is a clear nexus between the event and the member’s attendance as an official representative of the City. Pu rely social events, service club dues and meals, and political or charitable contributions or events would be excluded. For purposes of this section, reimbursable fundraisers and events include, but are not limited to, Cupertino Union School District, Fremont Union High School District, Foothill‐ De Anza Community College District, Silicon Valley Leadership Group, Cupertino American Cancer Society (ACS) Relay for Life and Cupertino Chamber of Commerce activities.
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4 The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;

2. Family expenses, including those of a partner when accompanying Council or commission member on City related business, as well as child or pet related expenses.

3. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

4. Meals and entertainment paid on behalf of third parties outside of the City;

5. Gifts of any kind for any purpose;

6. Alcoholic beverages;

7. Non‐mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

8. Personal losses incurred while on City business.

IV. BUDGETARY LIMITATIONS

Reimbursement or advancement of expenses shall not exceed budgetary limitations.

Changes in appropriations will be done through the budget process.

V. REIMBURSEMENT AND ADVANCE SCHEDULE

A. Intent

This schedule is written with the intent that the City Councilmember, commissioner, or committee member will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive than paying for a taxi or airport shuttle, then officials should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out‐of‐town location, then a car should be rented. Air reservations should be bo oked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.
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5 B. Local Area

The local area is defined to be within Santa Clara and San Mateo Counties and within a 40 mile distance from Cupertino when traveling to Alameda County.

C. Registration

The City will pay the registration fee for authorized attendance at a convention, conference, seminar or meeting.

D. Transportation

The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee’s home and airport, destination or airport parking charges, taxi and shuttle services at the out‐of‐town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

E. Lodging

Hotel or lodging expenses of the City official resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occur outside the local area. Not covered will be lodging expenses related to person(s) who are accompanying the City member, but who themselves are not on City business .

In this instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City‐paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking. If the group rate at the conference hotel is not available, then the non‐conference lodging policy described in the next paragraph should be followed to find another comparable hotel.

Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government 257
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6 rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

F. Meals

1. No Conference

The actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference

When City officials are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on an actual cost basis. The actual cost rate shall follow the rules described in the meals with no conference paragraph.

G. Other Expenses

Payments toward or reimbursement of other expenses related to authorized activities or events shall be limited to the actual costs consistent with the application of reasonable standards. Receipts must be kept and submitted for all expenses.

VI. DIRECT CASH ADVANCE POLICY

From time to time, it may be necessary for a City official to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City’s behalf. Such request for an advance should be submitted to the City Manager or Department Head no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure.

An accounting of expenses and return of any unused advance must be reported to the City within 30 calendar days of the official’s return on the expense report described in Section VII.

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7 VII. EXPENSE REPORT REQUIREMENTS

All expense reimbursement requests or final accounting of advances received must be approved by the City Manager or Department Head, on forms determined by the Finance Department, within 30 calendar days of an expense incurred, accompanied by a business purpose for all expenditures and a r eceipt for each item other than mileage. The report will be a public record subject to disclosure under the Public Records Act.

VIII. REPORTS TO CITY COUNCIL OR COMMISSIONS

At the next regular City Council or commission meeting, each councilmember or commissioner shall briefly report on publicly noticed meetings attended at City expense.

If multiple members attended the meeting, a joint report may be made.

IX. POLICY VIOLATIONS

Violations of this policy including falsifying expense reports may result in any or a ll of the following: (1) loss of reimbursement privileges, (2) demand for restitution to the City, (3) civil penalties of up to $1,000 per day and three times the value of the resources used, and 4) prosecution for misuse of public resources.

Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/07, 7/10 259
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8 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 4

MILEAGE REIMBURSEMENTS

It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated fairly for the use of personal automotive vehicles on City business. Those persons who occasionally are required to use their personal automobiles for City business shall be reimbursed for such use at the established IRS rates. Submission of reimbursement requests must be approved by the City Manager.

Adopted by Action of the City Council
July, 2013
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9 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS

It is City of Cupertino policy that eligible persons under this Compensation Program shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related t o the field of endeavor of the person to be benefited. Each claim for City sponsored membership shall be submitted with their concurrence to the City Manager for approval.

Subscriptions to or purchase of professional and technical publications may be provided at City expense when such have been authorized by the City Manager providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of
the City Council
July, 2013
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10 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION

PROGRAM
Policy No. 7
HEALTH BENEFITS PLAN ‐ CITY

CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance under which the elected official positions and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts. If the premium amount s for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be retained by the City.

Effective
January 1, 2020
City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 848.87 126.78 975.65
Employee +1 1,443.09 126.78 1,569.87
Employee +2 1,876.01 126.78 2,002.79

January 1, 2021 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 891.32 126.78 1,018.10
Employee +1 1,515.24 126.78 1,642.02
Employee +2 1,969.81 126.78 2,096.59

January 1, 2022 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 935.88 126.78 1,062.66
Employee +1 1,591.01 126.78 1,717.79
Employee +2 2,068.31 126.78 2,195.09

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11 *Dental Coverage: Effective the first month after Council adoption of MOU, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

.

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the City Council
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12 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 9

LIFE INSURANCE

It is the policy of the City of Cupertino to provide life insurance benefits to the elected officials to a maximum of $16,000.

The elected officials may enroll in the life insurance program offered if eligible under the contract provisions of the policy and the personnel rules of the City. The full cost of premiums for these programs shall be paid by the City for such individuals.

Adopted by Action of
the City Council
July, 2013
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13 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 10

DEFERRED COMPENSATION

It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for the elected officials for services performed for the City. The City participates in the California Public Employees’ Retirement System (PERS) and deferred compensation plans have been established. Both the elected official and City may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and form to best meet the requirements of the City and the needs of the elected officials. .

The City shall maintain and administer means by which the elected officials in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan. Individual contributions to such plans may be made in such amounts as felt proper and necessary to the elected official. The City contributions shall be as determined by the City Council.

Adopted by Action of
the City Council
July, 2013
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14 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 11

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION

A. Council Members occupying office on or before December 29, 2012 Only:

For Council Members occupying office on or before December 29, 2012, the City has contracted with CalPERS for a 2.7% @55 retirement formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. Council Members occupying office on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only.

For Council Members hired on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation

Effective January 1, 2017, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For Council members occupying office on of after January 1, 2013, or former CalPERS employees that do not qualify as Classic employees hired by the City of Cupertino on or after January 1, 2013

For Council Members occupying office on or after January 1, 2013 CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of
the City Council
July, 2013, October
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15 2016, July 2019
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16 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE ‐ CITY CONTRIBUTION

It is the policy of the City of Cupertino to provide dental insurance under which the elected official positions and their dependents may be covered.

The premium cost for the insurance provided by the City shall not exceed $126.78* per month per individual. Enrollment in the plan or plans made available pur suant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.

*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of
City Council
July, 2013, October 2016, July 2019
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17 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM

It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of the elected officials and their eligible dependents. The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre‐retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July, 2013
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18 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 17

VISION INSURANCE – CITY CONTRIBUTION

It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,

Adopted by Action of the City Council
July, 2013

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19 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 18

Technology Policy

Purpose
This policy establishes guidelines and standards regarding the provision of technology hardware and software for Councilmembers.

Scope and Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor's and Council's office at City Hall.

Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of each term.
 1 Laptop
 1 Docking Station
 1 Monitor
 1 Webcam
 1 Keyboard & Mouse
 1 Phone with Voice/Data Plan
Each Councilmember’s issued laptop will have the following additional software applications:
 Office productivity platform, e.g., Microsoft O365
 Cybersecurity Tools, e.g.., end point protection and multifactor authentication  Video Conferencing, e.g., Zoom
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20 Each Councilmember’s issued phone will have the following additional software applications
 Office productivity platform
 Cybersecurity Tools
 Video Conferencing

Issued technology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.

Councilmembers who wish to not use City iss ued equipment must provide written acknowledgement that the technology they will use has current antivirus software and all software applications are up to date from a cyber security standpoint.

Councilmembers use the issued equipment for the performance of official City business. Data contained within the equipment is public property and considered a public record, therefore subject to all Public Records Act and Brown Act policies.

Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/or software is not available for purchase.

City Support
Innovation & Technology staff are solely responsible to provide technical support and maintenance for issued equip ment and may be reached at [email protected] or (408) 777 -3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/or service.

Adopted by Action of the City Council
July, 2019, January, 2023
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21 City of Cupertino

City Council
and
Planning Commission
Compensation

Effective January 1, 2017
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22 CITY OF CUPERTINO CITY COUNCIL

AND PLANNING COMMISSION
EFFECTIVE January 1, 2017

The salaries, wages or rates of pay for members of the City Council and Planning Commission are set forth below. Only the City Council can modify these rates.

Members of the City Council $737.54/month
Members of the Planning Commission* $50.00/meeting (maximum $200 monthly)

Effective first full pay period in July 2017
Members of the City Council $743.07/month
Members of the Planning Commission* $50.00/meeting (maximum $200 monthly)

*Benefits as set forth in this document do not apply to members of the Planning Commission.
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1 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY

It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as elected official positions shall be eligible for participation under the Elected Officials Compensation Program as hereby adopted by action of the City Council and as same may be amended or as otherwise modified from time to time.

Eligibility for inclusion with this Compensation program is limited to persons holding positions as elected officials. These are designated by the voters and may be modified as circumstances warrant.

The position in the following classification has been designated as elected official.

ELECTED OFFICIAL CLASSIFICATIONS:

Classification Title City
Council Member

Adopted by Action of the
City Council, July 2013
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2 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE

As rates of pay are set forth under the Cupertino Municipal Code 2.16.020, and hereby adopted by action of the City Council, so are those rates of pay included herein as a part of this Compensation program. The inclusion herein of said rates and schedules does not affect any effective dates or otherwise reflect on the approval processes required but is shown as an integral part of this Program for completeness of record.

Adopted by Action
of the City Council
July, 2013, October
2016
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3 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES
I. POLICY

It is City of Cupertino policy that members of the City Council and the Council’s commissions and committees, shall be reimbursed or receive a direct advance according to the schedules, terms and conditions as set forth herein for the expenses authorized below. This policy is established in accordance with California Government Code Sections 53232.2 and 53232.3.

III. AUTHORIZED EXPENSES

The City Council and their commission and committee members can receive reimbursements or advances toward actual and necessary expenses incurred by participating in the following activities or events:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending seminars, conferences, and training to improve skill and information levels;

3. Participating in regional, state and national organizations whose activities affect the City’s interests (such as the League of California Cities);

4. Attending International Conferences, budget limited to $2,500 per fiscal year, provided there is a benefit to the City;

5. Attending City events;

1. Attending functions of other local civic or community organizations where there is a clear nexus between the event and the member’s attendance as an official representative of the City. Purely social events, service club dues and meals, and political or charitable contributions or events would be excluded. For purposes of this section, reimbursable fundraisers and events include, but are not limited to, Cupertino Union School District, Fremont Union High School District, Foothill‐ De Anza Community College District, Silicon Valley Leadership Group, Cupertino American Cancer Society (ACS) Relay for Life and Cupertino Chamber of Commerce activities.
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4 The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;

2. Family expenses, including those of a partner when accompanying Council or commission member on City related business, as well as child or pet related expenses.

3. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

4. Meals and entertainment paid on behalf of third parties outside of the City;

5. Gifts of any kind for any purpose;

6. Alcoholic beverages;

7. Non‐mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

8. Personal losses incurred while on City business.

IV. BUDGETARY LIMITATIONS

Reimbursement or advancement of expenses shall not exceed budgetary limitations.

Changes in appropriations will be done through the budget process.

V. REIMBURSEMENT AND ADVANCE SCHEDULE

A. Intent

This schedule is written with the intent that the City Councilmember, commissioner, or committee member will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive than paying for a taxi or airport shuttle, then officials should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out‐of‐town location, then a car should be rented. Air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.
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5 B. Local Area

The local area is defined to be within Santa Clara and San Mateo Counties and within a 40 mile distance from Cupertino when traveling to Alameda County.

C. Registration

The City will pay the registration fee for authorized attendance at a convention, conference, seminar or meeting.

D. Transportation

The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee’s home and airport, destination or airport parking charges, taxi and shuttle services at the out‐of‐town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

E. Lodging

Hotel or lodging expenses of the City official resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occur outside the local area. Not covered will be lodging expenses related to person(s) who are accompanying the City member, but who themselves are not on City business.

In this instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City‐paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking. If the group rate at the conference hotel is not available, then the non‐conference lodging policy described in the next paragraph should be followed to find another comparable hotel.

Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government 279
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6 rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

F. Meals

1. No Conference

The actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference

When City officials are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on an actual cost basis. The actual cost rate shall follow the rules described in the meals with no conference paragraph.

G. Other Expenses

Payments toward or reimbursement of other expenses related to authorized activities or events shall be limited to the actual costs consistent with the application of reasonable standards. Receipts must be kept and submitted for all expenses.

VI. DIRECT CASH ADVANCE POLICY

From time to time, it may be necessary for a City official to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City’s behalf. Such request for an advance should be submitted to the City Manager or Department Head no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure.

An accounting of expenses and return of any unused advance must be reported to the City within 30 calendar days of the official’s return on the expense report described in Section VII.

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7 VII. EXPENSE REPORT REQUIREMENTS

All expense reimbursement requests or final accounting of advances received must be approved by the City Manager or Department Head, on forms determined by the Finance Department, within 30 calendar days of an expense incurred, accompanied by a business purpose for all expenditures and a receipt for each item other than mileage. The report will be a public record subject to disclosure under the Public Records Act.

VIII. REPORTS TO CITY COUNCIL OR COMMISSIONS

At the next regular City Council or commission meeting, each councilmember or commissioner shall briefly report on publicly noticed meetings attended at City expense.

If multiple members attended the meeting, a joint report may be made.

IX. POLICY VIOLATIONS

Violations of this policy including falsifying expense reports may result in any or all of the following: (1) loss of reimbursement privileges, (2) demand for restitution to the City, (3) civil penalties of up to $1,000 per day and three times the value of the resources used, and 4) prosecution for misuse of public resources.

Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/07, 7/10 281
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8 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 4

MILEAGE REIMBURSEMENTS

It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated fairly for the use of personal automotive vehicles on City business. Those persons who occasionally are required to use their personal automobiles for City business shall be reimbursed for such use at the established IRS rates. Submission of reimbursement requests must be approved by the City Manager.

Adopted by Action of the City Council
July, 2013
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9 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS

It is City of Cupertino policy that eligible persons under this Compensation Program shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related to the field of endeavor of the person to be benefited. Each claim for City sponsored membership shall be submitted with their concurrence to the City Manager for approval.

Subscriptions to or purchase of professional and technical publications may be provided at City expense when such have been authorized by the City Manager providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of
the City Council
July, 2013
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10 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION

PROGRAM
Policy No. 7
HEALTH BENEFITS PLAN ‐ CITY

CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance under which the elected official positions and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts. If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be retained by the City.

Effective
January 1, 2020
City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 848.87 126.78 975.65
Employee +1 1,443.09 126.78 1,569.87
Employee +2 1,876.01 126.78 2,002.79

January 1, 2021 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 891.32 126.78 1,018.10
Employee +1 1,515.24 126.78 1,642.02
Employee +2 1,969.81 126.78 2,096.59

January 1, 2022 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 935.88 126.78 1,062.66
Employee +1 1,591.01 126.78 1,717.79
Employee +2 2,068.31 126.78 2,195.09

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11 Effective July 1,
2025
City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee +1 $2,225.80 $114.30 $2,340.10
Employee +2 $2,893.54 $114.30 $3,007.84
With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate during the course of this 2025 – 2028 MOU. Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

*Dental Coverage: Effective the first month after Council adoption of MOU, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

.

Adopted by Action of
the City Council
July, 2013, October 2016, July 2019, December 2019, January, 2023, September 2025 285
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12 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 9

LIFE INSURANCE

It is the policy of the City of Cupertino to provide life insurance benefits to the elected officials to a maximum of $16,000.

The elected officials may enroll in the life insurance program offered if eligible under the contract provisions of the policy and the personnel rules of the City. The full cost of premiums for these programs shall be paid by the City for such individuals.

Adopted by Action of
the City Council
July, 2013
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13 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 10

DEFERRED COMPENSATION

It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for the elected officials for services performed for the City. The City participates in the California Public Employees’ Retirement System (PERS) and deferred compensation plans have been established. Both the elected official and City may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and form to best meet the requirements of the City and the needs of the elected officials. .

The City shall maintain and administer means by which the elected officials in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan. Individual contributions to such plans may be made in such amounts as felt proper and necessary to the elected official. The City contributions shall be as determined by the City Council.

Adopted by Action of
the City Council
July, 2013
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14 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 11

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION

A. Council Members occupying office on or before December 29, 2012 Only:

For Council Members occupying office on or before December 29, 2012, the City has contracted with CalPERS for a 2.7% @55 retirement formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. Council Members occupying office on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only.

For Council Members hired on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation

Effective January 1, 2017, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For Council members occupying office on of after January 1, 2013, or former CalPERS employees that do not qualify as Classic employees hired by the City of Cupertino on or after January 1, 2013

For Council Members occupying office on or after January 1, 2013 CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of
the City Council
July, 2013, October
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15 2016, July 2019
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16 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE ‐ CITY CONTRIBUTION

It is the policy of the City of Cupertino to provide dental insurance under which the elected official positions and their dependents may be covered.

The premium cost for the insurance provided by the City shall not exceed $126.78114.30* per month per individual. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.

*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of
City Council
July, 2013, October 2016, July 2019, July 2025
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17 City of Cupertino

ELECTED OFFICIALS COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM

It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of the elected officials and their eligible dependents. The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre‐retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July, 2013
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18 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 17

VISION INSURANCE – CITY CONTRIBUTION

It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,

Adopted by Action of the City Council
July, 2013

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19 City of Cupertino
ELECTED OFFICIALS’ COMPENSATION PROGRAM
Policy No. 18

Technology Policy

Purpose
This policy establishes guidelines and standards regarding the provision of technology hardware and software for Councilmembers.

Scope and Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor's and Council's office at City Hall.

Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of each term.
 1 Laptop
 1 Docking Station
 1 Monitor
 1 Webcam
 1 Keyboard & Mouse
 1 Phone with Voice/Data Plan
Each Councilmember’s issued laptop will have the following additional software applications:
 Office productivity platform, e.g., Microsoft O365
 Cybersecurity Tools, e.g.., end point protection and multifactor authentication  Video Conferencing, e.g., Zoom
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20 Each Councilmember’s issued phone will have the following additional software applications
 Office productivity platform
 Cybersecurity Tools
 Video Conferencing

Issued technology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.

Councilmembers who wish to not use City issued equipment must provide written acknowledgement that the technology they will use has current antivirus software and all software applications are up to date from a cyber security standpoint.

Councilmembers use the issued equipment for the performance of official City business. Data contained within the equipment is public property and considered a public record, therefore subject to all Public Records Act and Brown Act policies.

Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/or software is not available for purchase.

City Support
Innovation & Technology staff are solely responsible to provide technical support and maintenance for issued equipment and may be reached at [email protected] or (408) 777‐3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/or service.

Adopted by Action of the City Council
July, 2019, January, 2023
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21 City of Cupertino

City Council
and
Planning Commission
Compensation

Effective January 1, 2017
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22 CITY OF CUPERTINO CITY COUNCIL

AND PLANNING COMMISSION
EFFECTIVE January 1, 2017

The salaries, wages or rates of pay for members of the City Council and Planning Commission are set forth below. Only the City Council can modify these rates.

Members of the City Council $737.54/month
Members of the Planning Commission* $50.00/meeting (maximum $200 monthly)

Effective first full pay period in July 2017
Members of the City Council $743.07/month
Members of the Planning Commission* $50.00/meeting (maximum $200 monthly)

*Benefits as set forth in this document do not apply to members of the Planning Commission.
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RESOLUTION NO. 25-________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL
AMENDING THE ELECTED OFFICIALS’ COMPENSATION PROGRAM

WHEREAS the City Council desires to amend the Elected Officials’ Compensation Program adopted by City Council Resolution No. 25-___.

NOW, THEREFORE, BE IT RESOLVED that

1. that the Elected Officials’ Compensation Program be amended which are incorporated in this resolution by this reference and attached as Exhibit A.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of September 2025, by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk

________________________
Date

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1 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY

It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated either as management or confidential positions shall be eligible for participation under the Unrepresented Employees Compensation Program as hereby adopted by action of the City Council and as sa me may be amended or as otherwise modified from time to time.

It is the stated purpose of this Compensation Program to give recognition to and to differentiate those eligible employees from represented employees who achieve economic gain and other conditions of employment through negotiation. It is the intent that through this policy and those which are adopted or as may be modified or rescinded from time to time such recognition may be given.

Eligibility for inclusion with this Compensation program i s limited to persons holding positions as management or confidential employees as defined under section 2.52.290 of the Cupertino Municipal Code. These are as designated by the Appointing Authority and may be modified as circumstances warrant.

Although subject to change in accordance with provision of the Personnel Code, the positions in the following classifications have been designated as unrepresented.

MANAGEMENT AND CONFIDENTIAL CLASSIFICATIONS:

Classification Title
Accountant I
Accountant II
Accounting Technician
Administrative Assistant
Assistant City Attorney
Assistant Director of Community Development
Assistant Director of Public Works
Assistant Director of Parks and Recreation
Assistant to the City Manager
Budget Manager
Building Official
Business Systems Analyst/Program Manager
Capital Improvement Program Manager
Chief Technology Officer/Director of Information Services (Department Head) City Clerk
City Engineer
Code Enforcement Supervisor
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2 Communications and Marketing Coordinator
Community Relations Coordinator
Deputy Building Official
Deputy City Attorney
Deputy City Clerk
Deputy City Manager
Director of Administrative Services (Department Head)
Director of Community Development (Department Head)
Director of Parks and Recreation (Department Head)
Director of Public Works
Economic Development Manager
Emergency Services Coordinator
Environmental Programs Manager
Executive Assistant to the City Attorney
Executive Assistant to the City Manager
Finance Manager
GIS Coordinator
GIS Program Manager
Human Resources Analyst I
Human Resources Analyst II
Human Resources Assistant
Human Resources Manager
Human Resources Technician
Information Technology Assistant
Innovation and Technology Manager – Applications
Innovation and Technology Manager - Infrastructure
Legal Services Manager
Management Analyst
Network Specialist
Park Restoration and Improvement Manager
Permit Center Manager
Planning Manager
Public Information Officer
Public Affairs Manager
Public Works Projects Manager
Public Works Supervisor
Purchasing Manager
Recreation Manager
Recreation Supervisor
Senior Accountant
Senior Assistant City Attorney
Senior Business Systems Analyst
Senior Civil Engineer
Senior Management Analyst
Senior Public Works Project Manager
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3 Service Center Superintendent
Special Project Executive
Transportation Manager
Web Specialist

In the event of any inconsistency between the Compensation Program and any Employment Contracts, the provisions of the Employment Contract and any amendments thereto control.

Adopted by Action of the
City Council, April 1, 1974
Revised 10/74, 3/78, 6/81, 6/82, 7/85, 7/87, 1/89, 7/90, 4/91, 5/91, 7/92, 6/95, 6/96, 7/99, 6/02, 7/04, 6/05, 04/07, 7/10, 10/12, 12/12, 7/13,11/13,12/13,3/14, 7/14, 11/15, 6/16, 10/16, 11/16, 6/17, 10/17, 7/19, 6/22, 8/22, 3/23, 11/23, 6/25, 7/25, 9/25 300
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4 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE

AND OTHER SALARY RATES

It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated for services rendered to and on behalf of the City on the basis of equity of pay for duties and responsibilities assigned, meritorious service and comparability with similar work in other public and private employment in the same labor market; all of which is contingent upon the City’s ability to pay consistent with its fiscal policies.

 Effective the first full pay period after July 1, 2025, 5.0% salary increase (Pay period which begins July 12, 2025)
 Effective the first full pay period after July 1, 2026, 3.0% salary increase  Effective the first full pay period after July 1, 2027, 3.0% salary increase

The City will pay all eligible employees under this Compensation Program, employed with the City as of July 2, 2025, a one-time, non-pensionable lump sum of $1,000, which shall be subject to all applicable payroll tax and withholding. The parties agree that this one -time payment shall not be PERSable (i.e. counted towards base salary or final compensation for CalPERS retirement calculation). Payment shall be made through payroll following the City Council’s approval of the Amended Unrepresented Employees’ Compensation Program. Employees must be an active employee at the time of the retroactive payout in order to receive said $1,000 lump-sum payment.

See Attachment A for a list of paygrades.

Adopted by Action
of the City Council
April 1, 1974

Revised 8/78, 7/79, 6/80, 7/92, 6/95, 10/12, 7/13, 10/16, 7/19, 8/22, 11/23, 9/25 301
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5 City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES

I. POLICY

A. Management Personnel

It is City of Cupertino policy that eligible persons under this Compensation Program shall be reimbursed or receive advances in accordance with the schedules, terms and conditions as set forth herein for attendance at conferences, meetings and training sessions as defined below for each. It is the intent of this policy to encourage the continuing education and awareness of said persons in the technical improvements and innovations in their fields of endeavor as they apply to the City or to implement a City approved strategy for attracting and retaining businesses in the City. One means of implementing this encouragement is through a formal reimbursement and advance schedule for authorized attendance at such conferences, meetings and training sessions.

B. Non-Management Personnel

When authorized by their supervisor, a non -management person may attend a conference, meeting or training session subject to the stated terms and conditions included herein for each with payment toward or reimbursement of certain expenses incurred as defined below for each.

II DEFINITIONS

A. Conferences

A conference is an annual meeting of a work related organizat ion the membership of which may be held in the name of the City or the individual.

B. Local Area

The local area is defined to be within Santa Clara and San Mateo Counties and within a 40 - mile distance from Cupertino when traveling to Alameda County.

C. Meetings

A “meeting” shall mean a convention, conference, seminar, workshop, meal, or like assembly having to do with municipal government operations. An employee serving on a panel for interviews of job applicants shall not come under this definition.

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6 D. Training Session

A training session is any type of seminar or workshop the attendance at which is for the purpose of obtaining information of a work related nature to benefit the City’s operations or to enhance the attendee’s capabilities in the discharge of assigned duties and responsibilities.

III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE

A. Intent

This schedule is written with the intent that the employee will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive that paying for a taxi or airport shuttle, then the employee should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out -of-town location, then a car should be rented; or air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.

B. Registration

Registration fees for authorized attendance at a meeting or training session will be paid by the City.

C. Transportation

The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee’s home and airport, destination or airport parking charges, taxi and shuttle services at the out -of-town location, trains, tolls, or rental cars. Use of a personal automobile f or City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

Reimbursement or advances for use of a personal automobile on City business within a local area will not be made so as to supplement that already being paid to those persons receiving a monthly mileage allowance.

D. Lodging

Hotel or lodging expenses of the employee resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occurs outside of the local area. Not covered will be lodging expenses re lated to person(s) who are accompanying the City member, but who themselves are not on City business. In this 303
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7 instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City-paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking.

If the group rate at the conference hotel is not available, then the non -conference lodging policy described in the next paragraph should be followed to find another comparable hotel.

Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

E. Meals

1. With No Conference

Payments toward or reimbursement of meals related to authorized activities or events shall be at the Internal Revenue Service per diem rate for meals and incidental expenses for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General Services Administration. The per diem shall be split among meals as reasonably desired and reduced accordingly for less than full travel days. If per diem is claimed, no receipts are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference

When City personnel are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on a per diem or actual cost basis. The per diem and actual cost rate shall follow the rules described in the meals with no conference paragraph.

F. Other Expenses

Payments toward or reimbursement of expenses at such functions shall be limited to the actual costs consistent with the application of reasonable standards.

Other reasonable expenses related to business purposes shall be paid consistent with this policy.

No payments shall be made unless, where available, receipts are kept and submitted for all expenses incurred. When receipts are not a vailable, qualifying expenditures shall be reimbursed upon signing of an affidavit of expenditure. 304
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8 No payment shall be made for any expenses incurred which are of a personal nature or not within a standard of reasonableness for the situation as may be defined by the Finance Department.

G. Non-Reimbursable Expenses

The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;

2. Political or charitable contributions or events;

3. Family expenses, including those of a partner when accompanying the employee on City- related business, as well as child or pet-related expenses;

4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

5. Gifts of any kind for any purpose;

6. Service club meals; of those besides economic development staff;

7. Alcoholic beverages;

8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

9. Personal losses incurred while on City business.

IV ATTENDANCE AUTHORIZATION

A. Budgetary Limitations

Notwithstanding any attendance authorization contained herein, reimbursement or advances for expenses relative to conferences, meeting or training sessions shall not exceed the budgetary limitations.

B. Conference Attendance

Attendance at conferences or seminars by employees must be approved by their supervisor.

C. Meetings

Any employee, management or non-management, may attend a meeting when authorized by their supervisor.

D. Training Sessions

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9 Any employee, management or non -management, may attend a training session when authorized by their supervisor.

V. FUNDING

A. Appropriation Policy

It shall be the policy of the City to appropriate funds subject to availability of resources.

B. Training Sessions

Payments toward or reimbursement of expenses incurred in attendance at training sessions, will be appropriated annually through the budget process.

VI. DIRECT CASH ADVANCE POLICY

From time to time, it may be necessary for a City employee to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City’s behalf. Such request for an advance should be submitted to their supervisor no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure. An accounting of expenses and return of an y unused advance must be reported to the City within 30 calendar days of the employee’s return on the expense report described in Section VII.

VII. EXPENSE REPORT REQUIREMENTS

All expense reimbursement requests or final accounting of advances received must be approved by their supervisor, on forms determined by the Finance Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item.

Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/07,7/10

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10 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 4

AUTOMOBILE ALLOWANCES AND

MILEAGE REIMBURSEMENTS

It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated fairly for the use of personal automotive vehicles on City business. In many instances the use of personal vehicles is a condition of employment due to the absence of sufficient City owned vehicles for general transportation purposes. It is not intended, however, that such a condition of employment should work an undue hardship. For this reason, the following policies shall apply for mileage reimbursements.

Those persons who occasionally are required to use their personal automobi les for City business shall be reimbursed for such use at an appropriate rate established by the City Council.

Submission of reimbursement requests must be approved by the Department Head.

Employees in the following classifications shall be paid on a monthly basis the following automobile allowance:

Classification Allowance
Director of Administrative Services 300.00 Director of Community Development 300.00
Director of Parks and Recreation 300.00 Director of Public Works 300.00
Chief Technology Officer/ 300.00
Director of Information Services
Special Project Executive 300.00
City Clerk 250.00
Senior Civil Engineer 250.00
Assistant Director of Public Works 250.00 City Engineer 250.00 Transportation Manager 250.00
Assistant Director of Community Development 200.00
Assistant Director of Parks and Recreation 200.00 Public Affairs Manager 200.00
Deputy City Manager 200.00
Recreation Supervisor 200.00
Recreation Manager 200.00

Employees receiving automobile allowance shall be eligible for reimbursement for travel that exceeds two hundred miles round trip.

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11 Adopted by Action of the City Council
April 1, 1974
Revised 7/74, 5/79, 6/80, 7/81, 8/84, 7/87, 1/89, 7/90,7/92, 6/96, 8/99, 6/00, 9/01, 1/02, 6/02, 10/07, 7/10, 7/11, 10/12, 12/12, 7/13, 11/15, 10/16, 11/16, 6/17, 7/19, 8/22, 3/23, 6/25, 9/25

City of Cupertino
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12 UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS

It is City of Cupertino policy that eligible persons under this Compensation Program shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related to the field of endeavor of the person to be benefited. Each claim for City sponsored membership shall be submitted by or through the Department Head with their concurrence to the City Manager for approval.

Subscriptions to or purchase of professional and technical publications may be provided at City expense when such have been authorized by the Department Head providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of
the City Council
April 1, 1974
Revised
7/92

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13 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 6

OVERTIME WORKED

EXEMPT POSITIONS:

Management and non -represented professional employees are ineligible for overtime payments for time worked in excess of what otherwise would be considered as a normal work day or work week for other employees. However, no deduction from leave balances are made when such an employee is absent for less than a regular work day as long as the employee has his/her supervisor’s approval. Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, when f orty hours have been worked in the same seven day work period.

NON-EXEMPT POSITIONS:

Confidential employees are eligible for overtime or compensation time, at their discretion, for the time worked in excess of 40 hours per week. Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, where forty hours have been worked in the same seven day period.

COMPENSATORY TIME OFF
At the employee’s discretion, compensatory time (CTO) may be granted for overtime worked at the rate of time and one -half for each hour worked in lieu of compensation in cash.

Employees, who have previously earned CTO, shall be allowed to schedule CTO at the employee’s discretion provided (1) that prior supervisory approval has been obtained and (2) the request is made in writing.

CTO may be accrued for up to 80 hours per calendar year. Any CTO earned exceeding 80 hours will be paid at the rate of time and one -half. An employee may carry over the unused balance into the next calendar year. Any unused carryover balance will be automatically paid out at the end of the calendar year.

An employee may exercise his/her option twice each calendar year to convert any/or all accumulated compensatory time to cash.

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14 STANDBY COMPENSATION

Employees in the classification of Information and Technology Assistant who are required to be available during their off-shift hours for possible recall for emergency service shall be compensated $300.00 per 128 hours. Minimum staffing and skill qualifications for standby assignment shall be determined by the City.

Adopted by Action of
the City Council
April 1, 1974
Revised
6/80, 7/91, 7/92, 6/96, 7/97, 4/07, 7/13, 10/16, 8/22
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15 City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 7

HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide group hospital and medical insurance under which employees in Management and Confidential positions and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance pro vided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts.

If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be included in the employee’s gross pay.

The City agrees to make available a plan of comprehensive health and welfare benefits for eligible employees. Any such benefits program must have the continued approval of the Board of Administration, Public Employees Retirement System. For each participating employee, the City shall contribute toward premium cost of the following amount per month during the term of this agreement.

Effective July 1, 2025, for each participating employee, the City shall contribute toward premium cost the following amount per month during the term of this agreement.

July 1, 2025 City Max Health
Contribution
City Max Dental
Contribution
City Total Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee + 1 $2,225.80 $114.30 $2,340.10
Employee + 2 $2,893.54 $114.30 $3,007.84

With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate between 2025 – 2028. Any required contribution 312
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16 amounts exceeding the premium contribution of the City are the responsibility of the employee.

Health In-Lieu Payments

City agrees to pay a monthly amount of three hundred seventy-five ($375.00) per month to the employee who can demonstrate that they have equivalent health coverage through their spouse, parent, or other group coverage and who request this cash payment in lieu of health insurance coverage.

*Dental Coverage: Effective the first month after Council adoption of MOU, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of the City Council
September 16, 1974
Revised
7/75, 7/76, 7/77, 8/78, 7/79, 6/80, 6/81, 7/81, 6/82, 7/83, 7/84, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/97, 7/99, 6/00, 6/02, 7/04, 6/05, 4/07,12/12, 7/13, 10/16, 7/19, 12/19, 8/22, 9/25

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17 City of Cupertino

UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 8

FIXED HOLIDAYS

It is the policy of the City of Cupertino to recognize days of historical and national significance as holidays of the City without loss of pay or benefits. Recognizing the desirable times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of holidays for management and confidential employees at such times as are convenient for each employee and supervisor, when such policy is compatible with the workload and schedule of the City.

The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year’s Day

2. Martin Luther King Day

3. Lunar New Year

4. Presidents’ Day

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran’s Day

11. Thanksgiving Day

12. Day Following Thanksgiving

13. Christmas Eve

14. Christmas Day

15. New Year’s Eve

When a holiday falls on a Sunday, the following Monday shall be observed as the non-work day.

When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

FLOATING HOLIDAY

In addition to the paid holidays, employees occupying these positions shall be provided 20 floating hours per calendar year as non -work time with full pay and benefits. Employees may accumulate floating holiday hours up to two times their annual accrual.

Adopted by Action of
the City Council
July 7, 1975
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18 Revised 6/80, 6/89, 7/92, 7/99, 7/13, 8/22, 11/23, 9/25 315
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19 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 9

LIFE, LONG TERM DISABILITY INSURANCE, AND SHORT TERM DISABILITY

INSURANCE

It is the policy of the City of Cupertino to make available group insurance for Management and Confidential employees that will mitigate the personal and family financial hardships resulting from continuing disability that prevents an employee from performing gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life insurance benefits in an amount of two and one half times the employee’s annual salary to a maximum of $250,000.00.

Employees occupying unrepresented positions may enroll in the disability income program and the life insurance program offered if eligible under the contract provisions of the policy and the personnel rules of the City. The full cost of premiums for these programs shall be paid by the City for such employees.

Adopted by Action of
the City Council
September 16, 1976

Revised 7/76, 6/80, 6/81, 6/82, 6/92, 10/16

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20 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 10

DEFERRED COMPENSATION

It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for management and confidential employees for services performed for the City. The City participates in the California Public Employees’ Retirement System (PERS) and deferred compensation plans have been established. Both the employee and employer may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and f orm to best meet the requirements of the City and the needs of individual employees, thereby increasing the ability, to attract and retain competent management and confidential employees.

The City shall maintain and administer means by which employees in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan.

Employee contributions to such plans may be made in such amounts as felt proper and necessary to the employee. Employer contributions shall be as determined by the City Council.

Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 7/87, 7/92, 7/99

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21 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 11

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION

A. Employees hired on or before December 29, 2012 Only:

For employees hired on or before December 29, 2012, the City has contracted with CalPERS for a 2.7% @55 formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only:

For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation.

Effective October 1, 2016, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only:

For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of
the City Council
June, 1981
Revised 6/87, 6/89, 7/90, 7/91, 7/92, 6/03, 7/04, 4/07, 7/10, 10/12, 12/12, 7/13, 10/16, 7/19

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22 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE - EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide dental insurance under which employees in Management and Confidential positions and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $ 114.30 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.

*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of
City Council
July 1, 1983
Revised 7/87, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/99, 4/07, 10/12, 10/16, 7/19, 9/25

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23 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 13

ADMINISTRATIVE LEAVE

The department heads and executive level staff shall receive eighty (80) hours of administrative leave with pay per year. Unrepresented employees exempt from the provisions of the Fair Labor Standards Act shall receive forty (40) hours of administrative leave with pay per year.

Employees may accumulate administrative leav e hours up to two times their annual accrual.

Employees shall be eligible to convert up to 80 hours of administrative leave to pay one time each calendar year.

Adopted by Action of
the City Council
July, 1988

Revised
7/92, 7/97, 7/99, 7/10, 12/12, 10/16, 8/22, 3/23

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24 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM

It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of Management and Confidential employees and their eligible dependents. The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre-retirement, and other matters of a personal nature.

Adopted by Action of the City Council
June 17, 1996

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25 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 15

VACATION ACCUMULATION

The department heads and executive level staff shall earn vacation hours under the same vacation accumulation schedule as all other employees. Credit shall be provided for previous public sector service time on a year -for-year basis as to annual vacation a ccumulation. Credit shall only be given for completed years of service. Public service credit shall not apply to any other supplemental benefit. Employee(s) affected by this policy will have the responsibility of providing certification as to previous public sector service.

Benefited full-time employees accrue vacation in accordance with the following schedule.

Benefited employees who work less than a full-time work schedule accrue vacation in accordance with the following schedule on a pro-rated basis.

Service Time Annual Accruals Maximum Accrual
0 - 3 Years 80 Hours 160 Hours
4 - 9 Years 120 Hours 240 Hours
10 – 14 Years 160 Hours 272 Hours
15 – 19 Years 176 Hours 320 Hours
20 + Years 192 Hours 352 Hours

An employee may accrue no more vacation credit than what is listed above.

VACATION CREDITS

The hiring manager, with the approval of the department head and the City Manager, may offer a vacation bank of up to 120 hours of vacation to a prospective candid ate in the Unrepresented group. These hours do not vest for payoff purposes if the employee leaves service.

Adopted by Action of the City Council
July 7, 1997

Revised 6/99, 7/10, 12/12, 7/13, 10/16, 3/23

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26 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 16

HOUSING ASSISTANCE PROGRAM

Housing assistance may be offered to the department heads pursuant to Resolution No. 15-092.

Adopted by Action of the City Council
July 7, 1997

Revised 7/99, 7/10, 8/12, 10/15

City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17

VISION INSURANCE – EMPLOYER CONTRIBUTION

It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,

Adopted by Action of the City Council
July 1997

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27 Revised 7/99, 6/02, 6/03, 7/10, 10/12

City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 18

WORK OUT OF CLASSIFICATION/WORK IN DUAL CLASSIFICATION

Work Out of Classification – Temporary assignment, approved in advance by the department head, to a classification in a higher pay grade shall be compensated at the Step 1 rate of the higher classification or at a rate five (5) percent greater than that of the regular position, whi chever is greater, for the number of hours assigned. In order to qualify for out -of-classification pay, an employee shall work a minimum of four (4) hours per day in the temporary assignment.

An employee may be assigned to work out of class in a higher classification when there is a vacant position for which a recruitment is being, or will be, conducted. Out of class assignments may not exceed 960 hours in a fiscal year. Compensation for work performed in an out-of-class capacity is included for purposes of calculating CalPERS compensation, however, this is at the discretion of CalPERS and future changes to CalPERS regulations would supersede the language of this section.

An employee may receive acting pay for working in a higher classification where a vacancy does not exist, in the case of an incumbent being on vacation or leave of absence, or due to the employee being asked to perform higher level work on any other temporary basis. Acting pay is not included for purposes of calculating CalPERS compensation. 324
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28 The higher rate of pay shall be used in computing overtime when authorized overtime is worked in a non-exempt, out of class or acting work assignment. When a non-exempt employee is working out of class or acting in an exempt position for 20 hours or more in a work week, the employee will be ineligible to receive overtime pay for any and all hours worked in the exempt classification during that work week.

All requests for out of class pay or acting pay must be approved by the Director of Administrative Services or his/her designee.

Adopted by Action of the City Council
October 2016

Revised 7/19

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29 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 19

EDUCATION REIMBURSEMENT PROGRAM

It is the intent of the City to recognize the value of continuing education and professional development of its employees; and to adopt an Education Reimbursement Program which will encourage employees to avail themselves of City job related educational opportunities that will advance their knowledge and interests in the direction of their career path. Courses should either: a) maintain or improve job skills in the employee’s current position; b) be expressly required by the City or by law; or c) prepare the employee to become a competitive applicant for a different position with the City.

The Education Reimbursement Program is a benefit to all full time benefited employees who have completed the required probationary period and provides education reimbursement of up to two thousand dollars($2,000) per calendar year for the cost of registration, required textbooks and/or materials and parking. Employees who wish to seek reimbursement from the City for educational program costs shall provide a written request for reimbursement in advance of enrollment to the Human Resources Division. The form provided shall include the type of training, sponsoring organization or institution, meeting times and costs. Human Resources and the employee’s department head will make the determination if the chosen education program is eligible for reimbursement.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of completion shall be provided within 30 days of the conclusion of the course.

Education reimbursement is a taxable benefit under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or proficiencies are not included in the Education Reimbursement Program.

Adopted by Action of the City Council
July 2019

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30 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 20

CITY SPONSORED RECREATION AND WELLNESS PROGRAMS

Unrepresented employees shall have the privilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non-residents wishing to enroll. Each calendar year, employees and family members on the employee’s dental plan are eligible to be reimbursed up to $500 per employee in Rec Bucks. Employees shall be reimbursed for approved recreation services in accordance with the City’s Recreation Buck Policies.

Programs allowing for preregistration will be reimbursed after completion of the program, including those allowing for or requiring preregistration in the calendar year prior to reimbursement. Reimbursements shall be applied to the year in which they are received.

Benefited employees will also receive a free employee-only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code, and must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

Adopted by Action of the City Council
July 2019

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31 Listing of Unrepresented Classifications by

Salary Rate or Pay Grades

Effective July 1, 2013 (Res. No. 13-061)
Amended 11/19/ 13 (Res. No. 13-099)
Amended 12/17/13 (Res. No. 13-108)
Amended 3/18/14 (Res. No. 14-130)
Amended 11/3/14 (Res. No. 14-209)
Amended 11/3/2015 (Res. No. 15-099)
Amended 6/21/16 (Res. No. 16-064)
Amended 10/4/16 (Res. No. 16-104 – Not adopted)
Amended 10/18/16 (Res. No. 16-108)
Amended 11/15/16 (Res. No. 16-128)
Amended 6/20/17 (Res. No. 17-056)
Amended 10/17/17 (Res. No. 17-101)
Amended 7/16/19 (Res. No. 19-086)
Amended 11/19/19 (Res. No. 19-140)
Amended 6/7/22 (Res. No. 22-067 on 6/9/22)
Amended 8/16/22 (Res. No. 22-103)
Amended 3/7/23 (Res. No.23-028 )
Amended 6/3/25 ( Res. No.25-040 )
Amended 7/15/25 (Res. No. 25-)
Amended 9/3/25 (Res. No.)

ATTACHMENT A

SALARY SCHEDULE
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32 Salary Effective July 15, 2025

Year 1 - Salary Effective First Full Pay Period in July 2025

Classification Step1 Step2 Step3 Step4 Step5
ACCOUNTANT I $48.93 $51.38 $53.95 $56.65 $59.48
ACCOUNTANT II $53.94 $56.64 $59.47 $62.45 $65.57
ACCOUNTING TECHNICIAN $48.54 $50.96 $53.51 $56.19 $58.99 ADMINISTRATIVE ASSISTANT $42.68 $44.82 $47.06 $49.41 $51.88 ASSISTANT CITY ATTORNEY $97.48 $102.35 $107.47 $112.84 $118.48 ASSISTANT DIRECTOR COMM DEV $95.34 $100.11 $105.12 $110.37 $115.89 ASSISTANT TO THE CITY MANAGER $78.41 $82.33 $86.45 $90.77 $95.31 ASST DIR PUBLIC WORKS ENG $99.19 $104.15 $109.36 $114.82 $120.56 ASST DIR RECREATION COMM SVCS $95.34 $100.11 $105.12 $110.37 $115.89 BUDGET MANAGER $89.15 $93.61 $98.29 $103.20 $108.36
BUILDING OFFICIAL $89.60 $94.08 $98.79 $103.73 $108.91
BUSINESS SYSTEMS ANALYST $69.18 $72.64 $76.27 $80.09 $84.09 CAPITAL IMPV PROGRAM MGR $89.05 $93.51 $98.18 $103.09 $108.24 CHIEF TECHNOLOGY OFFICER $117.71 $123.59 $129.78 $136.27 $143.07 CITY CLERK $79.51 $83.49 $87.66 $92.05 $96.65
CITY ENGINEER $99.19 $104.15 $109.36 $114.82 $120.56
CODE ENFORCEMENT SUPERVISOR $77.51 $81.39 $85.46 $89.73 $94.22 COMMS AND MARKETING COORDINATOR $64.90 $68.14 $71.55 $75.13 $78.88 COMMUNITY RELATIONS COORDINATOR $49.21 $51.67 $54.25 $56.96 $59.81 DEPARTMENT HEAD $117.71 $123.59 $129.78 $136.27 $143.07 DEPUTY BUILDING OFFICIAL $77.51 $81.39 $85.46 $89.73 $94.22 DEPUTY CITY ATTORNEY $70.14 $73.64 $77.33 $81.19 $85.25 DEPUTY CITY CLERK $56.74 $59.58 $62.55 $65.68 $68.97
DEPUTY CITY MANAGER $95.34 $100.11 $105.12 $110.37 $115.89 DIRECTOR OF ADMIN SERVICES $117.71 $123.59 $129.78 $136.27 $143.07 DIRECTOR OF COMM DEVELOPMENT $117.71 $123.59 $129.78 $136.27 $143.07 DIRECTOR OF PARKS AND RECREATION $117.71 $123.59 $129.78 $136.27 $143.07 DIRECTOR OF PUBLIC WORKS $121.15 $127.21 $133.57 $140.25 $147.26 ECONOMIC DEVELOPMENT MANAGER $85.59 $89.87 $94.37 $99.08 $104.04 EMERGENCY SERVICES COORDINATOR $69.57 $73.05 $76.71 $80.54 $84.57 ENVIRONMENTAL PROGRAMS MANAGER $89.05 $93.51 $98.18 $103.09 $108.24 EXEC ASST TO CITY MANAGER $50.15 $52.66 $55.30 $58.06 $60.96 EXEC ASST TO THE CITY ATTNY $48.92 $51.38 $53.95 $56.63 $59.48 FINANCE MANAGER $89.15 $93.61 $98.29 $103.20 $108.36
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33 GIS COORDINATOR $51.15 $53.71 $56.39 $59.21 $62.17
GIS PROGRAM MANAGER $88.11 $92.52 $97.14 $102.00 $107.10 HUMAN RESOURCE ANALYST I $58.86 $61.81 $64.90 $68.14 $71.55 HUMAN RESOURCES ANALYST II $64.90 $68.14 $71.55 $75.12 $78.88 HUMAN RESOURCES ASSISTANT $35.45 $37.22 $39.08 $41.03 $43.08 HUMAN RESOURCES MANAGER $89.15 $93.61 $98.29 $103.20 $108.36 HUMAN RESOURCES TECHNICIAN $48.54 $50.96 $53.51 $56.19 $58.99 I.T. ASSISTANT $47.73 $50.12 $52.62 $55.25 $58.02
INNOVATION AND TECHNOLOGY MGR $88.11 $92.52 $97.14 $102.00 $107.10 LEGAL SERVICES MANAGER $50.53 $53.05 $55.71 $58.49 $61.42 MANAGEMENT ANALYST $59.37 $62.33 $65.45 $68.72 $72.16
NETWORK SPECIALIST $61.06 $64.12 $67.32 $70.69 $74.22
PARK RESTORATION IMPV MGR $83.29 $87.46 $91.83 $96.42 $101.24 PERMIT CENTER MANAGER $77.51 $81.39 $85.46 $89.73 $94.22 PLANNING MANAGER $89.60 $94.08 $98.79 $103.73 $108.91
PUBLIC AFFAIRS MANAGER $76.58 $80.41 $84.43 $88.66 $93.09 PUBLIC INFORMATION OFFICER $76.50 $80.33 $84.34 $88.56 $92.99 PUBLIC WORKS PROJECT MANAGER $73.21 $76.88 $80.72 $84.76 $88.99 PUBLIC WORKS SUPERVISOR $61.71 $64.80 $68.04 $71.44 $75.01 PURCHASING MANAGER $89.15 $93.61 $98.29 $103.20 $108.36 RECREATION MANAGER $63.01 $66.16 $69.46 $72.94 $76.58
RECREATION SUPERVISOR $57.15 $60.01 $63.01 $66.16 $69.46 SENIOR ACCOUNTANT $62.45 $65.57 $68.85 $72.30 $75.91
SENIOR ASSISTANT CITY ATTORNEY $107.24 $112.60 $118.23 $124.14 $130.35 SENIOR BUSINESS SYSTEMS ANALYST $74.03 $77.73 $81.61 $85.70 $89.98 SENIOR CIVIL ENGINEER $83.64 $87.82 $92.22 $96.83 $101.67 SENIOR MANAGEMENT ANALYST $64.90 $68.14 $71.55 $75.13 $78.88 SENIOR PUBLIC WORKS PROJECT MGR $76.88 $80.72 $84.76 $88.99 $93.44 SERVICE CENTER SUPERINTENDENT $78.91 $82.86 $87.00 $91.35 $95.92 SPECIAL PROJECT EXECUTIVE $117.71 $123.59 $129.78 $136.27 $143.07 TRANSPORTATION MANAGER $89.05 $93.51 $98.18 $103.09 $108.24 WEB SPECIALIST $53.99 $56.69 $59.53 $62.50 $65.63

Year 2 - Salary Effective First Full Pay Period in July 2026

Classification Step1 Step2 Step3 Step4 Step5
ACCOUNTANT I $50.40 $52.92 $55.57 $58.34 $61.26
ACCOUNTANT II $55.56 $58.34 $61.25 $64.32 $67.53
ACCOUNTING TECHNICIAN $49.99 $52.49 $55.11 $57.87 $60.76 ADMINISTRATIVE ASSISTANT $43.96 $46.16 $48.47 $50.89 $53.44 330
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34 ASSISTANT CITY ATTORNEY $100.40 $105.42 $110.69 $116.23 $122.04 ASSISTANT DIRECTOR COMM DEV $98.20 $103.11 $108.27 $113.68 $119.37 ASSISTANT TO THE CITY MANAGER $80.77 $84.80 $89.04 $93.50 $98.17 ASST DIR PUBLIC WORKS ENG $102.16 $107.27 $112.64 $118.27 $124.18 ASST DIR RECREATION COMM SVCS $98.20 $103.11 $108.27 $113.68 $119.37 BUDGET MANAGER $91.83 $96.42 $101.24 $106.30 $111.61
BUILDING OFFICIAL $92.29 $96.90 $101.75 $106.84 $112.18 BUSINESS SYSTEMS ANALYST $71.26 $74.82 $78.56 $82.49 $86.62 CAPITAL IMPV PROGRAM MGR $91.72 $96.31 $101.13 $106.18 $111.49 CHIEF TECHNOLOGY OFFICER $121.24 $127.30 $133.67 $140.36 $147.37 CITY CLERK $81.90 $85.99 $90.29 $94.81 $99.55
CITY ENGINEER $102.16 $107.27 $112.64 $118.27 $124.18
CODE ENFORCEMENT SUPERVISOR $79.84 $83.83 $88.02 $92.42 $97.05 COMMS AND MARKETING COORDINATOR $66.84 $70.18 $73.69 $77.38 $81.25 COMMUNITY RELATIONS COORDINATOR $50.68 $53.22 $55.88 $58.67 $61.61 DEPARTMENT HEAD $121.24 $127.30 $133.67 $140.36 $147.37 DEPUTY BUILDING OFFICIAL $79.84 $83.83 $88.02 $92.42 $97.05 DEPUTY CITY ATTORNEY $72.24 $75.85 $79.65 $83.63 $87.81 DEPUTY CITY CLERK $58.44 $61.36 $64.43 $67.65 $71.04
DEPUTY CITY MANAGER $98.20 $103.11 $108.27 $113.68 $119.37 DIRECTOR OF ADMIN SERVICES $121.24 $127.30 $133.67 $140.36 $147.37 DIRECTOR OF COMM DEVELOPMENT $121.24 $127.30 $133.67 $140.36 $147.37 DIRECTOR OF PARKS AND RECREATION $121.24 $127.30 $133.67 $140.36 $147.37 DIRECTOR OF PUBLIC WORKS $124.79 $131.03 $137.58 $144.46 $151.68 ECONOMIC DEVELOPMENT MANAGER $88.16 $92.57 $97.20 $102.06 $107.16 EMERGENCY SERVICES COORDINATOR $71.66 $75.25 $79.01 $82.96 $87.11 ENVIRONMENTAL PROGRAMS MANAGER $91.72 $96.31 $101.13 $106.18 $111.49 EXEC ASST TO CITY MANAGER $51.66 $54.24 $56.95 $59.80 $62.79 EXEC ASST TO THE CITY ATTNY $50.39 $52.92 $55.57 $58.33 $61.26 FINANCE MANAGER $91.83 $96.42 $101.24 $106.30 $111.61
GIS COORDINATOR $52.68 $55.32 $58.08 $60.99 $64.04
GIS PROGRAM MANAGER $90.75 $95.29 $100.06 $105.06 $110.31 HUMAN RESOURCE ANALYST I $60.63 $63.66 $66.84 $70.18 $73.69 HUMAN RESOURCES ANALYST II $66.84 $70.18 $73.69 $77.38 $81.25 HUMAN RESOURCES ASSISTANT $36.51 $38.33 $40.25 $42.26 $44.38 HUMAN RESOURCES MANAGER $91.83 $96.42 $101.24 $106.30 $111.61 HUMAN RESOURCES TECHNICIAN $49.99 $52.49 $55.11 $57.87 $60.76 I.T. ASSISTANT $49.16 $51.62 $54.20 $56.91 $59.76
INNOVATION AND TECHNOLOGY MGR $90.75 $95.29 $100.06 $105.06 $110.31 LEGAL SERVICES MANAGER $52.04 $54.65 $57.38 $60.25 $63.26 331
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35 MANAGEMENT ANALYST $61.15 $64.21 $67.42 $70.79 $74.33 NETWORK SPECIALIST $62.90 $66.04 $69.34 $72.81 $76.45
PARK RESTORATION IMPV MGR $85.79 $90.08 $94.59 $99.31 $104.28 PERMIT CENTER MANAGER $79.84 $83.83 $88.02 $92.42 $97.05 PLANNING MANAGER $92.29 $96.90 $101.75 $106.84 $112.18
PUBLIC AFFAIRS MANAGER $78.88 $82.83 $86.97 $91.32 $95.88 PUBLIC INFORMATION OFFICER $78.80 $82.74 $86.87 $91.22 $95.78 PUBLIC WORKS PROJECT MANAGER $75.41 $79.18 $83.14 $87.30 $91.66 PUBLIC WORKS SUPERVISOR $63.57 $66.74 $70.08 $73.59 $77.26 PURCHASING MANAGER $91.83 $96.42 $101.24 $106.30 $111.61 RECREATION MANAGER $64.90 $68.14 $71.55 $75.13 $78.88
RECREATION SUPERVISOR $58.86 $61.81 $64.90 $68.14 $71.55 SENIOR ACCOUNTANT $64.33 $67.54 $70.92 $74.46 $78.19
SENIOR ASSISTANT CITY ATTORNEY $110.45 $115.98 $121.77 $127.86 $134.26 SENIOR BUSINESS SYSTEMS ANALYST $76.25 $80.06 $84.06 $88.27 $92.68 SENIOR CIVIL ENGINEER $86.15 $90.46 $94.98 $99.73 $104.72 SENIOR MANAGEMENT ANALYST $66.84 $70.18 $73.69 $77.38 $81.25 SENIOR PUBLIC WORKS PROJECT MGR $79.18 $83.14 $87.30 $91.66 $96.25 SERVICE CENTER SUPERINTENDENT $81.28 $85.34 $89.61 $94.09 $98.79 SPECIAL PROJECT EXECUTIVE $121.24 $127.30 $133.67 $140.36 $147.37 TRANSPORTATION MANAGER $91.72 $96.31 $101.13 $106.18 $111.49 WEB SPECIALIST $55.61 $58.39 $61.31 $64.38 $67.60

Year 3 - Salary Effective First Full Pay Period in July 2027

Classification Step1 Step2 Step3 Step4 Step5
ACCOUNTANT I $51.91 $54.51 $57.23 $60.10 $63.10
ACCOUNTANT II $57.23 $60.09 $63.09 $66.25 $69.56
ACCOUNTING TECHNICIAN $51.49 $54.06 $56.77 $59.61 $62.59 ADMINISTRATIVE ASSISTANT $45.28 $47.55 $49.93 $52.42 $55.04 ASSISTANT CITY ATTORNEY $103.41 $108.58 $114.01 $119.71 $125.70 ASSISTANT DIRECTOR COMM DEV $101.15 $106.21 $111.52 $117.09 $122.95 ASSISTANT TO THE CITY MANAGER $83.19 $87.35 $91.72 $96.30 $101.12 ASST DIR PUBLIC WORKS ENG $105.23 $110.49 $116.01 $121.82 $127.91 ASST DIR RECREATION COMM SVCS $101.15 $106.21 $111.52 $117.09 $122.95 BUDGET MANAGER $94.58 $99.31 $104.27 $109.49 $114.96
BUILDING OFFICIAL $95.06 $99.81 $104.80 $110.04 $115.54 BUSINESS SYSTEMS ANALYST $73.40 $77.07 $80.92 $84.97 $89.21 CAPITAL IMPV PROGRAM MGR $94.48 $99.20 $104.16 $109.37 $114.84 CHIEF TECHNOLOGY OFFICER $124.88 $131.12 $137.68 $144.57 $151.79 332
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36 CITY CLERK $84.36 $88.57 $93.00 $97.65 $102.54
CITY ENGINEER $105.23 $110.49 $116.01 $121.82 $127.91
CODE ENFORCEMENT SUPERVISOR $82.23 $86.35 $90.66 $95.20 $99.96 COMMS AND MARKETING COORDINATOR $68.85 $72.29 $75.91 $79.70 $83.69 COMMUNITY RELATIONS COORDINATOR $52.20 $54.81 $57.55 $60.43 $63.45 DEPARTMENT HEAD $124.88 $131.12 $137.68 $144.57 $151.79 DEPUTY BUILDING OFFICIAL $82.23 $86.35 $90.66 $95.20 $99.96 DEPUTY CITY ATTORNEY $74.41 $78.13 $82.04 $86.14 $90.44 DEPUTY CITY CLERK $60.19 $63.20 $66.36 $69.68 $73.17
DEPUTY CITY MANAGER $101.15 $106.21 $111.52 $117.09 $122.95 DIRECTOR OF ADMIN SERVICES $124.88 $131.12 $137.68 $144.57 $151.79 DIRECTOR OF COMM DEVELOPMENT $124.88 $131.12 $137.68 $144.57 $151.79 DIRECTOR OF PARKS AND RECREATION $124.88 $131.12 $137.68 $144.57 $151.79 DIRECTOR OF PUBLIC WORKS $128.53 $134.96 $141.70 $148.79 $156.23 ECONOMIC DEVELOPMENT MANAGER $90.80 $95.34 $100.11 $105.12 $110.37 EMERGENCY SERVICES COORDINATOR $73.81 $77.50 $81.38 $85.45 $89.72 ENVIRONMENTAL PROGRAMS MANAGER $94.48 $99.20 $104.16 $109.37 $114.84 EXEC ASST TO CITY MANAGER $53.21 $55.87 $58.66 $61.60 $64.68 EXEC ASST TO THE CITY ATTNY $51.90 $54.51 $57.23 $60.08 $63.10 FINANCE MANAGER $94.58 $99.31 $104.27 $109.49 $114.96
GIS COORDINATOR $54.26 $56.98 $59.83 $62.82 $65.96
GIS PROGRAM MANAGER $93.48 $98.15 $103.06 $108.21 $113.62 HUMAN RESOURCE ANALYST I $62.45 $65.57 $68.85 $72.29 $75.90 HUMAN RESOURCES ANALYST II $68.85 $72.29 $75.90 $79.70 $83.68 HUMAN RESOURCES ASSISTANT $37.60 $39.48 $41.46 $43.53 $45.71 HUMAN RESOURCES MANAGER $94.58 $99.31 $104.27 $109.49 $114.96 HUMAN RESOURCES TECHNICIAN $51.49 $54.06 $56.77 $59.61 $62.59 I.T. ASSISTANT $50.64 $53.17 $55.83 $58.62 $61.55
INNOVATION AND TECHNOLOGY MGR $93.48 $98.15 $103.06 $108.21 $113.62 LEGAL SERVICES MANAGER $53.61 $56.29 $59.10 $62.06 $65.16 MANAGEMENT ANALYST $62.98 $66.13 $69.44 $72.91 $76.56
NETWORK SPECIALIST $64.78 $68.02 $71.42 $74.99 $78.74
PARK RESTORATION IMPV MGR $88.37 $92.78 $97.42 $102.29 $107.41 PERMIT CENTER MANAGER $82.23 $86.35 $90.66 $95.20 $99.96 PLANNING MANAGER $95.06 $99.81 $104.80 $110.04 $115.54
PUBLIC AFFAIRS MANAGER $81.25 $85.31 $89.58 $94.06 $98.76 PUBLIC INFORMATION OFFICER $81.16 $85.22 $89.48 $93.95 $98.65 PUBLIC WORKS PROJECT MANAGER $77.67 $81.56 $85.64 $89.92 $94.41 PUBLIC WORKS SUPERVISOR $65.47 $68.75 $72.18 $75.79 $79.58 333
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37 PURCHASING MANAGER $94.58 $99.31 $104.27 $109.49 $114.96 RECREATION MANAGER $66.84 $70.19 $73.69 $77.38 $81.25
RECREATION SUPERVISOR $60.63 $63.66 $66.84 $70.19 $73.69 SENIOR ACCOUNTANT $66.25 $69.57 $73.05 $76.70 $80.53
SENIOR ASSISTANT CITY ATTORNEY $113.77 $119.45 $125.43 $131.70 $138.28 SENIOR BUSINESS SYSTEMS ANALYST $78.53 $82.46 $86.58 $90.91 $95.46 SENIOR CIVIL ENGINEER $88.74 $93.17 $97.83 $102.72 $107.86 SENIOR MANAGEMENT ANALYST $68.85 $72.29 $75.91 $79.70 $83.69 SENIOR PUBLIC WORKS PROJECT MGR $81.56 $85.64 $89.92 $94.41 $99.13 SERVICE CENTER SUPERINTENDENT $83.72 $87.90 $92.30 $96.91 $101.76 SPECIAL PROJECT EXECUTIVE $124.88 $131.12 $137.68 $144.57 $151.79 TRANSPORTATION MANAGER $94.48 $99.20 $104.16 $109.37 $114.84 WEB SPECIALIST $57.28 $60.14 $63.15 $66.31 $69.62

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1 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY

It  is  City  of  Cupertino  policy  that  those  certain  persons  holding  positions  hereinafter defined  and  designated  either  as  management  or  confidential  positions  shall  be  eligible  for participation under the Unrepresented Employees Compensation Program as hereby adopted by action of th
e City Council and as same may be amended or as otherwise modified from time to time.

It  is  the  stated  purpose  of  this  Compensation  Program  to  give  recognition  to  and  to differentiate those eligible employees from represented employees who achieve economic gain and other conditions of em ployment through negotiation.  It is the intent that through this policy and  those  which  are  adopted  or  as  may  be  modified  or  rescinded  from  time  to  time  such recognition may be given.

Eligibility   for  inclusion  with  this  Compensation  program  is  limited  to  persons  holding positions  as  management  or  confidential  employees  as  defined  under  section  2 .52.290  of  the
Cupertino Municipal Code.  These  are as designated by the Appointing Authority and may be modified as circumstances warrant.

Although   subject  to  change  in  accordance  with  provision  of  the  Personnel  Code,  the positions in the following classifications have been designated as unrepresented.

MAN
AGEMENT AND CONFIDENTIAL CLASSIFICATIONS:

Classification Title
Accountant I
Accountant II
Accounting Technician
Administrative Assistant
Assistant City Attorney
Assistant Director of Administrative Services
Assistant Director of Community Development
Assistant Director of Public Works
Assistant Director of Parks and Recreation
Assistant to the City Manager
Budget Manager
Building Official
Business Systems Analyst/Program Manager
Capital Improvement Program Manager
Chief Technology Officer/Director of Information Services (Department Head) City Clerk
City Engineer
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2 Code Enforcement Supervisor
Communications and Marketing Coordinator
Community Relations Coordinator
Deputy Building Official
Deputy City Attorney
Deputy City Clerk
Deputy City Manager
Director of Administrative Services (Department Head)
Director of Community Development (Department Head)
Director of Parks and Recreation (Department Head)
Director of Public Works
Economic Development Manager
Emergency Services Coordinator
Environmental Programs Manager
Executive Assistan
t to the City Attorney
Executive Assistant to the City Manager
Finance Manager
GIS Coordinator
GIS Program Manager
Human Resources Analyst I
Human Resources Analyst II
Human Resources Assistant
Human Resources Manager
Human Resources Technician
Information Technology Assistant
Innovation and Technology Manager – Applications
Innovation and Technology Manage r ‐ Infrastructure
Legal Services Manager
Management Analyst
Network Specialist
Park Restoration and Improvement Manager
Permit Center Manager
Planning Manager
Public Information Officer
Public Affairs Manager
Public Works Projects Manager
Public Works Supervisor
Purchasing Manager
Recreation Manager
Recreation Supervisor
Senior Accountant
Senior Assistant City Attorney
Senior Business Systems Analyst
Senior Civil Engineer
Senior Management Analyst
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3 Senior Public Works Project Manager
Service Center Superintendent
Special Project Executive
Transportation Manager
Web Specialist

In the event of any inconsistency between the Compensation Program and any Employment Contracts, the provisions of the Employment Contract and any amendments thereto control.

Adopted by Action of the
City Council, April 1, 1974
Revised 10/74, 3
/78, 6/81, 6/82, 7/85, 7/87, 1/89, 7/90, 4/91, 5/91,
7/92, 6/95, 6/96, 7/99, 6/02, 7/04, 6/05, 04/07, 7/10, 10/12, 12/12, 7/13,11/13,12/13,3/14, 7/14, 11/15, 6/16, 10/16, 11/16, 6/17, 10/17, 7/19, 6/22, 8/22, 3/23, 11/23, 6/25, 7/25, 9/25 337
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4 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE
AND OTHER SALARY RATES

It  is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated for services rendered to and on behalf of the City on the basis of equity of pay for duties an
d  responsibilities assigned, meritorious service and comparability with similar work in other public and private employment in the same labor market; all of which is contingent upon the City’s ability to pay consistent with its fiscal policies.

Retroactive to the first full pay period after July 1, 2023, a 3.5% salary increase will be added to the  salary range of each classification in this unit. There shall be no further salary increase for FY24/25.

 Effective the first full pay period after July 1, 2025, 5.0% salary increase (Pay period which begins July 12, 2025)
 Effective the first full pay period after July 1, 2026, 3.0% salary increase  Effective the first full pay period after July 1, 2027, 3.0% salary increase

The City will pay all eligible employees under this Compensation Program, employed with the City as of July 2, 2025, a one‐time, non‐pensionable lump sum of $1,000, which shall be subject to all applicable payroll tax and withholding.  The parties agree that this one‐time payment shall not be PERSable (i.e. counted towards base salary or final compensation for CalPERS retirement calculation). Payment shall be made through payroll following the City Council’s approval of the Amended  Unrepresented  Employees’  Compensation  Program.  Employees  must  be  an  active employee at the time of the retroactive payout in order to receive said $1,000 lump‐sum payment.

Retroactive pay will be processed pursuant to the attached schedule.

See Attachment A for a list of paygrades.

Adopted by Action
of the City Council
April 1, 1974

Revised 8/78, 7/79, 6/80, 7/92, 6/95, 10/12, 7/13, 10/16, 7/19, 8/22, 11/23, 9/25 338
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5 City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 3

TRAINING  AND CONFERENCES

I.  POLICY

A.  Management Personnel

It is City of Cupertino policy that eligible persons under this Compensation Program shall be reimbursed or receive advances in accordance with the schedules, terms and conditions as set forth herein for attendance at conferences, meetings and training sessions as defined below for each.  It is the intent of this policy to encoura ge the continuing education and awareness of said persons in the technical improvements and innovations in their fields of endeavor as they apply to the City or to implement a City approved strategy for attracting and retaining businesses in the City.  One means of implementing this encouragement is through a formal reimbu
rsement  and  advance  schedule  for  authorized  attendance  at  such  conferences, meetings and training sessions.

B.  Non‐Management Personnel

When authorized by their supervisor, a non‐management person may attend a conference, meeting or training session subject to the stated terms and conditions included herein for each with payment toward or reimbursement of certain expenses incurred as defined below for each.

II  DEFINITIONS

A.  Conferences

A conference is an annual meeting of a work related organization the membership of which may be held in the name of the City or the individual.

B.  Local Area

The local area is defined to be within Santa Clara and San Mateo Counties and within a 40‐ mile distance from Cupertino when traveling to Alameda County.

C.  Meetings

A “meeting” shall mean a convention, conference, seminar, workshop, meal, or like assembly having  to  do  with  municipal  government  operations.  An  employee  serving  on  a  panel  for interviews of job applicants shall not come under this definition.

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6 D.  Training Session

A  training  session  is  any  type  of  seminar  or  workshop  the  attendance  at  which  is  for  the purpose of obtaining information of a work related nature to benefit the City’s operations or to enhance the attendee’s capabilities in the discharge of assigned duties and responsibilities.

III   REIMBURSEMENT AND ADVANCE PAYMENT SCHED ULE

A.  Intent

This schedule is written with the intent that the employee will make every effort to find the lowest  possible  cost  to  the  City  for  traveling  on  City  business.  For  example,  if  paying  for parking  at  the  airport  is  less  expensive  that  paying  for  a  taxi  or  airport  shuttle,  then  the employee sh ould drive their car and park at the airport; or if renting a car is lower than taking taxis at the out‐of‐town location, then a car should be rented; or air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a rei mbursement or a direct advance.

B.  Registration

Registration fees for authorized attendance at a meeting or training session will be paid by the City.

C.  Transportation

The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi  service  to  and  from  the  attendee’s home  and  airport,  destination  or  airport  parking charges, taxi and shuttle services at th e  out‐of‐town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used  for  getting  to  the  destination .  Government  or  group  rates  offered  by  a  provider  of transportation must be used when available.

Reimbursement or advances for use of a personal automobile on City business within a local area will not be made so as to supplement that already being paid to those persons receiving a monthly mileage allowance.

D.  Lodging

Hotel  or lodging expenses  of the employee  resulting  from  the  authorized  event  or activity defined in this policy will be reimbursed or advanced if the lodging and event occurs outside of  the  local  area.  Not  covered  will  be  lodging  expenses  related  to  person(s)  who  are accompanying  the  City  member,  but  who  the mselves  are  not  on  City  business.  In  this 340
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7 instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City‐paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking.

If  the  group  rate  at  the  conference  hotel  is  not  available,  then  the  non‐conference  lodgin g
policy described in the next paragraph should be followed to find another comparable hotel.

Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, rei
mbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed  on travel websites  like www.
hotels.com, www.expedia.com  or  an  equivalent  service shall be eligible for reimbursement or advancement.

E.  Meals

1.  With No Conference

Payments  toward  or  reimbursement  of  meals  related  to  authorized  activities  or  events shall be at the Internal Revenue Service per diem rate for meals and incidental expenses for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General Services Administration.  The per diem shall be split among meals as rea sonably desired and reduced accordingly for less than full travel days. If per diem is claimed, no receipts are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2.  As Part of a Conference

When City personnel are attending a conference or other organized educational activity, they  shall  be  reimbursed  or  advanced  for  meals  not  provided  by  the  activity,  on  a  per diem or actual cost basis. The per diem and actual cost rate shall follow the rules described in the meals with no conference paragraph.

F.  Other Expenses

Payments  toward  or  reimbursement  of  expenses  at  such  functions  shall  be  limited  to  the actual costs consistent with the application of reasonable standards.

Other  reasonable  expenses  related  to  business  purposes  shall  be  paid  consistent  with  this policy.

No payments shall be made unless, where available, receipts are kept and submitted for all expenses  incur
red.  When   receipts  are  not  available,  qualifying  expenditures  shall  be reimbursed upon signing of an affidavit of expenditure. 341
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8 No payment shall be made for any expenses incurred which are of a personal nature or not within  a  standard  of  reasonableness  for  the  situation  as  may  be  defined  by  the  Finance Department.

G.  Non‐Reimbursable Expenses

The City will not reimburse or advance payment toward expenses including, but not limited to:

1.  The personal portion of any trip;

2.  Political or charitable contributions or events;

3.  Family expenses, including those of a partner when accompanying the employee on City‐ related business, as well as child or pet‐related expenses;

4. Entertainment  expenses,  including  theatre,  shows,  movies,  sporting  events,  golf,  spa treatments, etc.

5. Gifts of any kind for any purpose;

6. Service club meals; of those besides economic development staff;

7. Alcoholic beverages;

8. Non‐mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

9. Personal losses incurred while on City business.

IV  ATTE
NDANCE AUTHORIZATION

A.  Budgetary Limitations

Notwithstanding any attendance authorization contained herein, reimbursement or advances for  expenses  relative  to  conferences,  meeting  or  training  sessions  shall  not  exceed  the budgetary limitations.

B.  Conference Attendance

Attendance at conferences or seminars by employees must be approved by their supervisor.

C.  Meetings

Any employee, management or non‐management, may attend a meeting when authorized by their supervisor.

D.  Training Sessions

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9 Any  employee,  management  or  non‐management,  may  attend  a  training  session  when authorized by their supervisor.

V.  FUNDING

A.  Appropriation Policy

It shall be the policy of the City to appropriate funds subject to availability of resources.

B.  Training Sessions

Payments toward or reimbursement of expenses incurred in attendance at training sessions, will be appropriated annually through the budget process.

VI.  DIRECT CASH ADVANCE POLICY

From time to time, it may be necessary for a City employee to request a direct cash advance to  cover  anticipated  expenses  while  traveling  or  doing  business  on  the  City’s  behalf.  Such request for an advance should be submitted to their supervisor no less than seven days prior to the need fo r  the advance with the following information:  1) Purpose of the expenditure; 2) The  anticipated  amount  of  the  expenditure  (for  example,  hotel  rates,  meal  costs,  and transportation expenses); and 3) The dates  of the  expenditure.   An accounting of expenses and return of any unused advance must be reported to the City within 30 calend ar days of the employee’s return on the expense report described in Section VII.

VII. EXPENSE REPORT REQUIREMENTS

All  expense  reimbursement  requests  or  final  accounting  of  advances  received  must  be approved by their supervisor, on forms  determined  by  the  Finance  Department,  within 30 calendar  days  of  an  expense  incurred,  and  accompanied  by  a  business  purpose  for  all expenditures and a receipt for each non‐ per diem item.

Revised 7/83, 7/
85, 7/87, 7/88, 7/91, 7/92, 12/07,7/10

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10 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 4

AUTOMOBILE ALLOWANCES AND
MILEAGE REIMBURSEMENTS

It  is City of Cupertino policy that eligible persons under this Compensation Program shall be  compensated  fairly  for  the  use  of  personal  automotive  vehicles  on  City  business.  In  many instances the use of personal vehicles is a condition of emplo yment due to the absence of sufficient
City owned vehicles for general transportation purposes.  It is not intended, however, that such a  condition  of  employment  should  work  an  undue  hardship.  For  this  reason,  the  following policies shall apply for mileage reimbursements.

Those  persons who occasionally are required to use their personal automobiles for City business sh
all be reimbursed for such use at an appropriate rate established by the City Council.

Submission of reimbursement requests must be approved by the Department Head.

Employees  in the following classifications shall be paid on a monthly basis the following automobile allowance:

Classification
Allowance
Director  of Administrative Services                     300.00 Director  of Community Development                300.00 Director  of Parks and Recreation                                   300.00 Director  of Public Works                   300.00
Chief  Technology Officer/               300.00
Director of Information Services
Special Project Executive            300.00
City Clerk                         250.00
Senior Civil Engineer                           250.00
Assistant Director of Public Works 250.00 City Engineer                                                                                       250.00 Transportation Manager            250.00
Assistant Director of Administrative Services     200.00 Assistant Director of Community Development      200.00 Assistant Director of Parks and Recreation  200.00 Public Affairs Manager                        200.00
Deputy City Manager             200.00
Recreation  Supervisor                           200.00 Recreation  Manager                    200.00

Employees  receiving automobile allowance shall be eligible for reimbursement for travel that exceeds two hundred miles round trip.
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11 Adopted by Action of the City Council
April 1, 1974
Revised 7/74, 5/79, 6/80, 7/81, 8/84, 7/87, 1/89, 7/90,7/92, 6/96, 8/99, 6/00, 9/01, 1/02, 6/02, 10/07, 7/10, 7/11, 10/12, 12/12, 7/13, 11/15, 10/16, 11/16, 6/17, 7/19, 8/22, 3/23, 6/25, 9/25

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12 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPS AND
PROFESSIONAL PUBLICATIONS

It  is City of Cupertino policy that eligible persons under this Compensation Program shall be  entitled  to  City  sponsored  association  memberships  as  well  as  receiving  subscriptions  to professional and technical publications.  Such sponsorship, however, shall be conditioned upon the several fa
ctors as set forth below.

Each  association for which membership is claimed must be directly related to the field of endeavor  of  the  person  to  be  benefited.  Each  claim  for  City  sponsored  membership  shall  be submitted by or through the Department Head with their concurrence to the City Manager for approval.

Subscription
s to or purchase of professional and technical publications may be provided at City expense when such have been authorized by the Department Head providing the subject matter  and  material  generally  contained  therein  are  related  to  municipal  governmental operations.

Adopted by Action of
the City Co
uncil
April 1, 1974
Revised
7/92

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13 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 6

OVERTIME WORKED

EXEMPT POSITIONS:

Management  and  non‐represented  professional  employees  are  ineligible  for  overtime payments for time worked in excess of what otherwise would be considered as a normal work day or work week for other employees.  However, no deduction from leave balances are made when such an employee is absent for less than a regular wo rk day as long as the employee has
his/her supervisor’s approval.  Nothing  in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, when forty hours have been worked in the same seven day work period.

NON‐EXEMPT POSITIONS:

Confidential employees are eligible for overtime or compensation time, at their discretion, for the time worked in excess of 40 hours per week.  Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, where forty hours have been worked in the sa me  seven day period.

COMPENSATORY TIME OFF
At  the  employee’s  discretion,  compensatory  time  (CTO)  may  be  granted  for  overtime worked at the rate of time and one‐half for each hour worked in lieu of compensation in cash.

Employees,  who  have  previously  earned  CTO,  shall  be  allowed  to  schedule  CTO  at  the employee’s discretion provided (1) that prior superviso ry  approval has been obtained and (2) the request is made in writing.

CTO may be accrued for up to 80 hours per calendar year. Any CTO earned exceeding 80 hours  will  be  paid at the  rate  of time  and  one‐half.   An  employee  may  carry  over  the  unused balance into the nex t calendar year. Any unused carryover balance will be automatically paid out at the end of the calendar year.

An employee may exercise his/her option twice each calendar year to convert any/or all accumulated compensatory time to cash.

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14 STANDBY COMPENSATION

Employees in the classification of Information and Technology Assistant who are required to be available during their off‐shift hours for possible recall for emergency service shall be compensated $300.00 per 128 hours. Minimum staffing and skill qualifications for standby assignment shall be determined by the City.

Adopted by Action of
the City Co
uncil
April 1, 1974
Revised
6/80, 7/91, 7/92, 6/96, 7/97, 4/07, 7/13, 10/16, 8/22
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15 City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 7

HEALTH BENEFITS PLAN ‐ EMPLOYER CONTRIBUTION

It  is the policy of the City of Cupertino to provide group hospital and medical insurance under which employees in Management and Confidential positions and their dependents may be covered.  The purpose of this program is to pro
mote  and preserve the health of employees and
their families through comprehensive health plans available only through employer sponsorship.

Although   the  premium  cost  for  the  insurance  provided  remains  the  ultimate responsibility  of  the  employee  in  these  positions,  the  City  shall  contribute  the  amounts  listed below towards the premium or pay the full cost of the premium if less than the state d amounts.

If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be included in the employee’s gross pay.

Effective January 1, 2024, for each participating employee, the City shall contribute the maximum toward premium cost per month for health and dental during the term of this agreement as follows:

The City agrees to make available a plan of comprehensive health and welfare benefits for eligible employees. Any such benefits program must have the continued approval of the Board of Administration, Public Employees Retirement System. For each participating employee, the City shall contribute toward premium cost of the following amount per month during the term of this agreement.

January 1, 2024 City Max
Health
Contribution
City Max
Dental
Contribution
City Total Max Contribution
Employee $1,021.41 $126.78 $1,148.19
Employee + 1 $2,042.82 $126.78 $2,169.6
Employee + 2 $2,655.67 $126.78 $2,782.45
Required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

With regards to any change in the monthly medical plan premium charged by CalPERS in the plan year 2025 compared to the plan year 2024, the City’s maximum contributions shall be capped at no more than 6%. Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

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16 premium cost the following amount per month during the term of this agreement.

July 1, 2025 City Max
Health
Contribution
City Max
Dental
Contribution
City Total
Max
Contribution
Employee $1,112.90 $114.30 $1,227.20
Employee +
1 $2,225.80 $114.30 $2,340.10
Employee +
2 $2,893.54 $114.30 $3,007.84

With regards to any change in the monthly medical plan premium charged by CalPERS in the plan years subsequent to 2025 (specifically, the CalPERS healthcare rate increases effective January 1, 2026, January 1, 2027 and January 1, 2028), the City’s maximum contributions shall be tied to the CalPERS Kaiser Permanente plan increases and shall be capped at no more than 20% of any such total increase in aggregate during the course of this 2025 – 2028 MOU.

Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

Health In‐Lieu Payments

City agrees to pay a monthly amount of three hundred seventy‐five ($375.00) per month to the employee who can demonstrate that they have equivalent health coverage through their spouse, parent, or other group coverage and who request this cash payment in lieu of health insurance coverage.

*Dental Coverage: Effective the first month af ter Council adoption of MOU, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of the City Council
September 16, 1974
Revised
7/75, 7/76, 7/77, 8/78, 7/79, 6/80, 6/81, 7/81, 6/82, 7/83, 7/84, 7/ 88,  7/89, 7/90, 7/91, 7/92, 6/95, 7/97,
7/99, 6/00, 6/02, 7/04, 6/05, 4/07,12/12, 7/13, 10/16, 7/19, 12/19, 8/22, 9/25 350
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18 City of Cupertino

UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 8

FIXED HOLIDAYS

It  is  the  policy  of  the  City  of  Cupertino  to  recognize  days  of  historical  and  national significance as holidays of the  City without loss of pay or benefits.  Recognizing  the desirable times throughout the year, it is the policy of the City of Cu pertino to provide days off in lieu of holidays for management and confidential employees at such times as are convenient for each employee and supervisor, when such policy is compatible with the workload and schedule of the City.

The  City provides the following fixed paid holidays for eligib le employees covered by this agreement:

1. New Year’s Day

2. Martin Luther King Day

3. Lunar New Year

4. Presidents’ Day

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran’s Day

11. Thanksgiving Day

12. Day Following Thanksgiving

13. Christmas Eve

14. Christmas Da
y

15. New Year’s Eve

For Calendar Year 2023, Unrepresented and Appoint ed employees will rece ive one (1) floating holiday in lieu of Lunar New Year holiday. Said floating holiday is “use it or lose it” and must be used by December 31, 2023. If said floating holiday is not used by the last full pay period in December 2023, it shall be automatically cashed out in the first full pay period in January 2024.

When a holiday falls on a Sunday, the following Monday shall be observed as the non‐work day.

When a holiday falls on a Saturday, the previous Friday shall be observed as the non‐work day.

FLOATING HOLIDAY

In addition to the paid holidays, employees occupying these positions shall be provided 20 floating hours per calendar year as non‐work time with full pay and benefits. Employees may accumulate floating holiday hours up to two times their annual accrual. 352
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19 Adopted by Action of
the City Council
July 7, 1975

Revised 6/80, 6/89, 7/92, 7/99, 7/13, 8/22, 11/23, 9/25 353
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20 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 9

LIFE, LONG TERM DISABILITY INSURANCE, AND SHORT TERM DISABILITY

INSURANCE

It  is the policy of the City of Cupertino to make available group insurance for Management and  Confidential  employees  that  will  mitigate  the  personal  and  family  financial  hardships resulting from continuing disability that prevents an employe e from performing gainfully in his
or  her  occupation.  It  is  further  the  policy  of  the  City  of  Cupertino  to  provide  life  insurance benefits in an amount of two and one half times the employee’s annual salary to a maximum of $250,000.00.

Employees  occupying  unrepresented  positions  may  en roll  in  the  disability  income program and the life insurance program offered if eligible under the contract provisions of the policy and the personnel rules of the City.  The full cost of premiums for these programs shall be paid by the City for such employees.

Adopted by Action of
the City Council
September 16, 1976

Revised 7/76, 6/80, 6/81, 6/82, 6/92, 10/16

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21 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 10

DEFERRED COMPENSATION

It  is the policy of the City of Cupertino to provide equitable current compensation and reasonable  retirement  security  for  management  and  confidential  employees  for  services performed  for  the  City.  The  City  participates  in  the  California  Public  Employees’  Retirement System (PERS) and deferred compensation plans have been established.  Both the employee and employer  may  ma
ke  contributions  from  current  earnings  to  these  plans.   The  purpose  of  this policy is to promote means by which compensation may be provided in such manner and form to  best  meet  the  requirements  of  the  City  an d   the  needs  of  individual  employees,  thereby increasing the ability, to attract and retain competent management and confidential employees.

The  City shall maintain and administer means by which employees in these positions may defer portions of their current earnings for future utilization.  Usage of such plans shall be subject to  such  agr
eements,  rules  and  procedures  as  are  necessary  to  properly  administer  each  plan.

Employee contributions to such plans may be made in such amounts as felt proper and necessary to the employee.  Employer contributions shall be as determined by the City Council.

Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 7/
87, 7/92, 7/99

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22 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 11

PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION

A. Employees hired on or before December 29, 2012 Only:

For employees hired on or before December 29, 2012, the City has contracted with CalPERS for a 2.7% @55 formula.

Effective  in  the  first  full  pay  perio
d  in  July  2017,  each  employee  shall  pay  the  full  8.0%  of applicable salary of the employee’s contribution towards CalPERS.

B.  For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member un der  CalPERS
Regulations Only:

For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation.

Effective October 1, 2
016, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C.  For new employees hired by the City of Cupertino on or after January 1, 2 013 and do not
qualify as Classic members Only:

For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as classic members as defined by CalPERS,  CalPERS has by statute implemented a 2% @ 62 formula, three year avera ge and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of
the City Council
June, 1981
Revised 6/87, 6/89, 7/90, 7/91, 7/92, 6/03, 7/04, 4/07, 7/10, 10/12, 12/12, 7/13, 10/16, 7/19

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23 City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 12