Agenda packet — Cypress City Council, June 12, 2023 (part 1 of 2)

AMENDED AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
June 12, 2023
5:00 P.M. - Closed Session
6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.

AGENDA AMENDMENTS
Agenda Item No. 1 - Submitted public comments attached to report.

Agenda Item No. 8 - Report updated to correct typographical error.

CALL TO ORDER
5:00 P.M.

Executive Board Room

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Anne Hertz-Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS (Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CLOSED SESSION

CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Government Code Section 54956.8
Property: 6612 Cerritos Avenue, Cypress (APN 134-442-20) Agency Negotiator: Peter Grant, City Manager
Negotiating Parties: Thoma and Irene Baroldi Family Trust/Irene Baroldi Survivors Trust Under Negotiation: Price and terms of potential acquisition CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Southwest Voter Registration Education Project v. City of Cypress Case No. 30-2022-01270865-CU-CR-CJC
Orange County Superior Court

RECONVENE
6:00 P.M.

Council Chambers

PLEDGE OF ALLEGIANCE

REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney

PRESENTATIONS
OC Mosquito and Vector Control District Presentation
Cypress High School Athletic Field Update
Recognition of Citizen Academy Graduates
Recognition of Recreation Specialist Vanessa Banuelos
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City June 12, 2023 | Page 2
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

1. Receive and File Public Comments Submitted for the June 12, 2023 City Council Meeting
Prepared by: Alisha Farnell, City Clerk
Recommendation: Receive and file submitted public comments.

2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading

3. Approve Minutes - Meetings of April 24, 2023, May 8, 2023 and May 22, 2023 Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve as submitted.

4. Approve Participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27 and Accept the Award of Fiscal Year 2023-24 CDBG Funds Prepared by: Alicia Velasco, Planning Director
Recommendation:

1. Adopt the Resolution accepting the award of CDBG funds for Fiscal Year 2023-24; and

2. Adopt the Resolution confirming Cypress’ continued participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27; and

3. Approve Amendment Six to the Cooperative Agreement and CDBG agreements.

June 12, 2023 | Page 3

5. Adopt the Fiscal Year 2023-24 Appropriations Limit
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2023-24 appropriations limit.

6. Adopt the Cypress Recreation and Park District's Fiscal Year 2023-24 Appropriations Limit
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2023-24 appropriations limit.

7. Adopt Annual Statement of Investment Policy
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Annual Statement of Investment Policy.

8. Receive and File the Five-Year Technology Master Plan Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Five-Year Technology Master Plan for FY 2023-24 through FY 2027-28.

9. Receive and File the FY 2023-24 Master Fee Schedule
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the updated FY 2023-24 Master Fee Schedule which incorporates annual cost-of-living adjustments for City and Park District user fees.

10. Appoint City Commissioners
Prepared by: Alisha Farnell, City Clerk
Recommendation: Appoint Commissioners to the Recreation and Community Services, Senior Citizens, and Traffic Commissions.

11. Receive an Update on the Strategic Plan Six-Month Objectives Prepared by: Peter Grant, City Manager
Recommendation: Receive an update on the Strategic Plan six-month objectives.

June 12, 2023 | Page 4

12. Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 346
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 346; and

2. Award a contract to Palp, Inc. DBA Excel Paving Company, for $296,753, and authorize a contingency of $45,000; and

3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $50,295 and authorize a contingency of $5,000.

13. Approve Plans and Specifications and Award a Contract for Police Department Access Gate Replacements, Project 322
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Approve Plan and Specifications for Police Department Access Gate Replacements, Project 322; and

2. Award a contract to R&S Overhead Doors of So Cal, Inc. for $63,694, and authorize a contingency of $9,550.

14. Award Contracts for Senior Center Interior Improvements, Project 290 Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Award a contract to Genesis Builders, Inc. DBA K2 Painting, for $898,000, and authorize a contingency of $135,000; and

2. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $110,090, and authorize a contingency of $22,000; and

3. Approve a $720,290 appropriation increase in the Recreation and Park District General Fund for the Senior Center Interior Improvements, Project 290.

June 12, 2023 | Page 5

15. Approve an Agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study
Prepared by: Alicia Velasco, Planning Director
Recommendation: Approve a contract services agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study in the amount of $60,480 and authorize a 15% contingency of $9,072.

16. Accept the Concrete Rehabilitation, Project 319
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Accept the Concrete Rehabilitation, Project 319, in the amount of $259,216 and approve the final payment of $12,960.80 to CT&T Concrete Paving Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

17. Receive and File the Investment Report for the Month Ended April 30, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report.

18. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of April 8, 2023 through May 5, 2023
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached payment register summarized below for the period of April 8, 2023 through May 5, 2023:

Electronic Funds Transfers 12930 through 13093
Warrants 62157 through 62364
Payroll Transfers W1500 through W1501
PUBLIC HEARINGS (Three minutes per speaker)
The public may address the City Council on public hearing items prior to any action taken.

Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first.

Council Members should disclose communications with anyone relevant to a Public Hearing item.

June 12, 2023 | Page 6

19. Approve Specific Plan Amendment No. 2023-01 and Site Plan Review No. 2023-01 for an Addition to an Existing Building at 10900 Walker Street Prepared by: Alicia Velasco, Planning Director
Recommendation:

1. Introduce for first reading an Ordinance approving Specific Plan Amendment No. 2023-01 to the McDonnell Center Specific Plan; and

2. Adopt a Resolution approving Site Plan Review No. 2023-01; and

3. Confirm the project is exempt from California Environmental Quality Act requirements.

NEW BUSINESS

20. Adopt the Fiscal Year 2023-24 Budget for the City of Cypress and the Cypress Recreation and Park District
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation:

1. Adopt a Resolution approving the Fiscal Year 2023-24 City Budget; and

2. Adopt a Resolution approving the Fiscal Year 2023-24 Recreation and Park District Budget.

21. Adopt the Seven-Year (FY 2023-24 to FY 2029-30) Capital Improvement Program Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Determine the Capital Improvement Program is consistent with the General Plan; and

2. Confirm various projects are exempt from California Environmental Quality Act Exemptions requirements; and

3. Adopt a Resolution approving the Seven-Year CIP for FY 2023-24 to FY 2029-30; and

4. Adopt a Resolution updating the Public Works contract award thresholds.

June 12, 2023 | Page 7

22. Adopt a Resolution Declaring City-owned Property at 5732 Lincoln Avenue Surplus, Authorizing Offering it to Housing Sponsors for Purchase Pursuant to the Surplus Land Act, and Finding These Activities Exempt from CEQA Prepared by: Alicia Velasco, Planning Director
Recommendation: Adopt a Resolution declaring the City-owned property at 5732 Lincoln Avenue surplus, authorizing offers for purchase pursuant to the Surplus Land Act, and finding these activities exempt from CEQA.

ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS ON ITEMS NOT ON THE AGENDA (Three minutes per speaker.

The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES

AND REMARKS

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

CITY MANAGER REMARKS

ADJOURNMENT - IN MEMORY OF RIVERSIDE COUNTY SHERIFF DEPUTY BRETT HARRIS
The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 26, beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 8th day of June, 2023.

________________________________
Alisha Farnell, City Clerk
June 12, 2023 | Page 8

PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:

1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.

2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/4683611002778182237. Advanced registration is recommended.

The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communication on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute

3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.

4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.

5. Listen to the Meeting. Listen-only teleconferencing is available by calling (562) 247-8321 and entering Access Code 703-657-379. No registration or audio pin is necessary.

INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

June 12, 2023 | Page 9
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 1.

FROM: Alisha Farnell, City Clerk
DATE: 06/12/2023
SUBJECT: Receive and File Public Comments Submitted for the June 12, 2023 City Council Meeting

RECOMMENDATION
Receive and file submitted public comments.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Submitted Public Comments
From: Sara Bass
To: City Clerk
Subject: Submission for May 22 City Council Meeting
Date: Monday, May 22, 2023 11:22:41 AM
Hi,
I’d like to submit the following question to the city council to be addressed during tonight’s council meeting:

Is there any conversation amongst city council regarding the proposal of a traffic signal at the intersection of Enterprise and Katella Ave.?
Thank you.

Best,
Sara
Good Evening,
My name is James E. Groff. I am a two-9me alumnus of Gallaudet University in Washington, DC. I am DeafBlind and have ataxia. While not a resident of the city, I am a former student of the Honorable Councilwoman Frances Marquez. As someone whose brothers, maternal grandfather, and three great-grandfathers are/were veterans of the United States Armed Forces or in ROTC, and considering her father was also a veteran, it is heartbreaking and angering that her name was not even men9oned today during Memorial Day fes9vi9es.

Dr. Marquez and I do not always see eye-to-eye, since I am a Maverick Republican, but aRer having been her student and her friend for the past several years, I am astonished at the treatment she has received at the hands of her colleagues (as well as some racist treatment on the campaign trail). Especially from those of my own party. Though I live in Reston, Virginia now, I am originally from Jacksonville, Florida, and while my hometown Republicans and Democrats (both of whom are pro-troops) down there fight like cats and dogs on the issues some9mes, they never make it personal. That is a sacred line you do not cross in this game, and her colleagues have repeatedly crossed that line.

While we are famous for arguing with each other on specific issues (some of which I’ve changed on to a certain degree because of God placing her in my life as my professor), I can tell y’all right now that lady has a heart few in this business have. She is ethical about everything she does and is not afraid at all to point out corrup9on, even if it is another Democrat. This lady also gave me the best counsel of my own career in this game, siXng down with me for an hour before I began a Congressional internship with Congressman Joh. H. Rutherford (R-FL, 5). I ended up facilita9ng his appointment as GOP Co-Chairman of the Congressional Deaf Caucus and advising him on how to support the Kurdish mili9as figh9ng ISIS in the Middle East via the Congressman’s role on the House Appropria9ons Commi]ee. Had I not accepted her invita9on to this mee9ng, I would likely have been fired before I had any success on the job. She cared that much about my career, and we are of opposite par9es! In closing, while I do not live out there and do not follow local affairs every single day, I know what’s going on in Cypress, and it is unacceptable! Speaking as a Republican myself, I kindly but firmly ask her colleagues to KNOCK IT OFF in how they are trea9ng her! I don’t give a hoot if you can’t agree on the issues, STOP trea9ng her the way you are! I wish more public servants were like her. I hope and pray to God up above those of you trea9ng her unfairly repent of your sins, accept Jesus Christ as Lord and Saviour, and transform your hearts so you do not have to be held accountable for these ac9ons before the Creator on Judgement Day.

Sincerely,
Mr. James E. Groff, MPA
From: Robin M. Itzler
To: City Clerk
Cc: Bonnie Peat; Scott Minikus; Anne Hertz-Mallari
Subject: Comment re tonight"s city council meeting
Date: Monday, June 12, 2023 1:27:20 PM
Dear Cypress City Council:

I will not be at tonight’s city council meeting, but I hope the majority takes action to stop the drag show being planned at the Cypress Civic Center. Is this what Cypress has become now? A place where men who imagine they are women and dress in outlandish female clothes can perform on city public property? Giving a permit to those who believe in the trans movement to hold a picnic, as they are entitled to do, is vastly different from allowing a drag show to be held on CITY property.

Sincerely,
Robin Itzler
Larry Itzler
Cypress residents since 1978
From: Gloria Pfau
To: City Clerk
Subject: Drag Queen Show 6/17/2023 at 4pm
Date: Monday, June 12, 2023 1:59:20 PM
To Whom It May Concern,
The Drag Queen show planned for June 17, 2023 at 4pm on city property is inappropriate. This type activity needs to be done in an adult only environment.

From: Arlene Gellerman
To: City Clerk
Subject: Drag Queen Show
Date: Monday, June 12, 2023 2:13:44 PM
Dear Ms. Farnell,
Unfortunately, I am not able to attend tonight’s City Council meeting. I have lived in my Cypress home for 55 years. I cannot believe what is happening to our wonderful city.

I am vehemently protesting the DRAG QUEEN SHOW that is planned for Saturday, June 17th. Please count this as my vote.

Arlene Gellerman
[email protected]
From: Becky Whitener
To: City Clerk
Subject: Drag Show?
Date: Monday, June 12, 2023 2:14:16 PM
Hello,
I live in Cypress and am extremely disappointed to hear there will be a Pride event with a Drag Queen show at our Civic Center. I am voicing my opinion that I am against this event entirely. I respect each person's sexual choice as their own but this is really putting it on display. VERY DISTURBING. This is a family community and I am appalled that our city is conforming to this trend. I've lived here for 15 years and love my community. I am very sad to know this is scheduled.

Becky Whitener
Cypress, CA 90630
From: Sancia D
To: City Clerk; Bonnie Peat; Scott Minikus; Anne Hertz-Mallari Subject: Comment re: tonite’s city council meeting
Date: Monday, June 12, 2023 2:17:23 PM
Dear Cypress City Council:

Sincerely,
Sancia Duffy
Cypress resident for 23 years
--
I GoodSearch for Lily Sanctuary.

Raise money for your favorite charity or school just by searching the Internet or shopping online with GoodSearch - www.goodsearch.com - powered by Yahoo! From: Cynthia Senteno
To: City Clerk
Subject: Drag Queen
Date: Monday, June 12, 2023 2:27:14 PM
To All this concerns, I am outraged that You would allow this disgusting thing to happen in Cypress! This is nothing but an attempt to groom children and make pedophilia exceptable! I live in Los Alamitos and do a lot of my shopping and eating at restaurants in Cypress, if this is the kind of thing you stand with I will definitely NOT be shopping or eating at the restaurants in Cypress. You should be removed from your positions and NEVER hold a position in government, as a counsel member or any other position that would allow you to do this despicable thing.

Grooming CHILDREN !!!! STOP THIS NOW!!!! Sincerely Cynthia Senteno Sent from my iPhone
From: Steve Amundson
To: City Clerk
Subject: June 17 Drag Show
Date: Monday, June 12, 2023 2:29:44 PM
I am unable to make y the meeting tonight so I wanted to send you my opinion.

I find it disgusting that you are holding a drag show on tax payer funded property. On top of that it will be in the afternoon when many children could be exposed to this immoral behavior! What has this city become? Put me down as voting NO if a vote is held tonight.

They can hold their drag show on private property and not on property paid for by citizens! Sincerely,
Steve Amundson
Sent from my iPhone
From: Jayme Crisafi
To: City Clerk
Subject: Drag Show in Cypress
Date: Monday, June 12, 2023 2:35:00 PM
City Clerk,
I was informed that on Saturday not only are we holding a Pride Day, but now a Drag Show. What is going on? Cypress has always been a family and bedroom community. This is outrageious and does not coincide with our values. Small children will be at the park with families that day and I consider a Drag Show an adult only spectacule. This is not age appropriate! Please reconsider the decision to have a Drag Show on Saturday. It's bad enough we have to hold a Pride Day let's not hold the Drag Show!
Respectfully,
Jayme Crisafi
51 Year Resident of Cypress
From: Lisa K
To: City Clerk
Subject: tonight"s meeting
Date: Monday, June 12, 2023 2:45:14 PM
Hi, I want it known that I am opposed to the drag show for this Saturday in Cypress. Let’s keep these kind of perverse shows away from children’s view. Thank you From: Atsef Divad
To: City Clerk
Subject: Opposition to drag show
Date: Monday, June 12, 2023 2:53:38 PM
Dear Cypress City Counsel,
As a Cypress resident I would like to voice my concern in regards to the unannounced Drag show scheduled at the upcoming Cypress Pride and Diversity Picnic. While I respect people's individual choices as adults, I do not agree with giving permission or use city property for a public event that risks exposing children to a new and harmful social pathogen. As an educator it goes againsty professional standards of conduct to not speak up. Thank you for your time and consideration.

David Festa
From: Adrianne Egbert
To: City Clerk
Subject: No Drag Show!
Date: Monday, June 12, 2023 2:53:43 PM
No drag show on city property on Saturday, June 17 !
This area belongs to the citizens of Cypress.

Thank you for your anticipated cooperation in this matter.

Adrianne Egbert
From: [email protected]
To: City Clerk
Subject: Oppose Upcoming Drag Show
Date: Monday, June 12, 2023 2:55:49 PM
Dear Cypress City Council,
I am writing to express my strong opposition to Drag Show that is being planned for this weekend’s Pride and Diversity Picnic. If the organizers of the Pride event are so proud of hosting a drag show, why did they not include it on their promotional materials? Why are we are we inviting people who are not Cypress residents to come to our community to engage in this disgusting behavior? The Civic Green is a public place and the organizers have a right to host an event. However, as a public place, there will be families and children who are going to the Library, playing tennis, exercising, or walking their dog who may not wish to be exposed to this type of behavior. How will the organizers ensure that families who do not wish to see this or have their children exposed to this conduct, will be protected? How will having this Drag Show in our community, make Cypress better?
Just because you have the right to do something, does not make it right.

Strongly opposed to this event!
Jon Peat
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 3.

FROM: Alisha Farnell, City Clerk
DATE: 06/12/2023
SUBJECT: Approve Minutes - Meetings of April 24, 2023, May 8, 2023 and May 22, 2023

RECOMMENDATION
Approve as submitted.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
April 24, 2023 City Council Minutes
May 8, 2023 City Council Minutes
May 22, 2023 City Council Minutes

REGULAR MEETING

CYPRESS CITY COUNCIL
APRIL 24, 2023
4:30 P.M.

A regular meeting of the Cypress City Council was called to order at 4:30 p.m. by Mayor Hertz-Mallari in the Council Chambers, 5275 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Public Works Director Doug Dancs
City Clerk Alisha Farnell
City Engineer Nick Mangkalakiri
Senior Management Analyst Kirsten Graham

ORAL COMMUNICATIONS ON CLOSED SESSION/ WORKSHOP ITEMS
Tony Cardenas, Southern California Edison, introduced himself to the City Council.

WORKSHOP
Southern California Edison LED Streetlight Conversion Project The City Engineer provided a report on this item.

City Council discussion ensued.

No action was taken.

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Southwest Voter Registration Education Project v. City of Cypress Case No. 30-2022-01270865-CU-CR-CJC
Orange County Superior Court

LIABILITY CLAIMS
Pursuant to Section 54956.95
Claimant: Count Member Frances Marquez
Agency claimed against: City of Cypress
Mayor Hertz-Mallari recessed the meeting at 4:45 p.m.

RECONVENE
Mayor Hertz-Mallari reconvened the City Council meeting at 6:10 p.m.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Director of Public Works Doug Dancs
Director of Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
Planning Director Alicia Velasco
City Clerk Alisha Farnell
City Engineer Nick Mangkalakiri
IT Manager Adrian Smith
Senior Management Analyst Kirsten Graham
PLEDGE OF ALLEGIANCE Agnes Lee, FOCCA Scholarship Award winner, led the Pledge of Allegiance.

INVOCATION Deacon Gerald Pyne, St. Irenaeus, led the Invocation.

REPORT OF WORKSHOP AGENDA / CLOSED SESSION
The City Attorney reported that the City Council held a Workshop Session regarding Southern California Edison LED Streetlight Conversion project. He further stated the City Council met in Closed Session and held a discussion on the items listed on the Closed Session agenda.

Regarding the first Closed Session item listed on the agenda, namely Conference with Legal Counsel – existing litigation, the matter of Southwest Voter Registration Education project v. City of Cypress. He reported that the City Council received a briefing from Attorney Stephen Churchwell and no further reportable action was taken.

Regarding the second Closed Session item listed on the agenda, namely Liability Claims, Claimant: Council Member Frances Marquez, Agency claimed against: City of Cypress.

The City Attorney stated Council Member Marquez did not participate in the discussion and was not present in the room while the balance of the City Council held a discussion, provided direction and no further reportable action was taken.

PRESENTATIONS
Cypress Police Foundation provided a presentation regarding its Police badge donation.

The City Council presented Business Environmental Awards to Jack-In-The-Box, Taco Bell, Paul’s Place and Warland Investments.

ORAL COMMUNICATIONS ON AGENDA ITEMS
Bob Youngsma, Cypress, spoke regarding Agenda Item No. 17.

Marilyn Reames, Cypress, spoke regarding Agenda Item No. 16.

Stephanie Barragan, Cypress, spoke regarding Workshop item and two previous City Council meetings.

Ed Kraemer, Cypress, spoke regarding Agenda Items Nos. 15 and 17.

Helen Le (via teleconference), Cypress, spoke regarding Agenda Item No. 14.

Katheryn Shapiro (via teleconference), Cypress, spoke regarding Agenda Item No. 17.

Rachel Strong, Cypress, spoke regarding Agenda Item No. 17.

PUBLIC HEARINGS
Item No. 1: Approve Conditional Use Permit No. 2023-02 for Eight Apartments at 8561 Belmont Street
Mayor Hertz-Mallari asked Council Members to disclose any Communication with anyone relevant to the item.

No communications were disclosed
Mayor Hertz-Mallari opened the public hearing.

The Planning Director provided a report on this item.

Mayor Hertz-Mallari invited the applicant to come forward.

City Council asked questions of the applicant.

Mayor Hertz-Mallari invited members of the public to speak on this item.

Jannie Esparza, Cypress, spoke in opposition.

Juan Ramirez, Cypress, spoke in opposition.

Julie Steenhoven, Cypress, spoke in opposition.

Stephanie Barragan, Cypress, spoke in opposition.

Helen Le (via teleconference), Cypress, spoke in opposition.

No further comments were made.

The applicant provided additional comments.

Mayor Hertz-Mallari closed the public hearing.

Council Member discussion ensued.

A motion was made by Council Member Peat, and seconded by Mayor Pro Tem Minikus, to adopt a Resolution approving Conditional Use Permit No. 2023-03, subject to the attached conditions, and confirm the project is exempt from California Environmental Quality Act requirements.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Peat, Minkus and Hertz-Mallari NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6926

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT NO. 2023-03,

FOR THE DEVELOPMENT OF AN EIGHT-UNIT APARTMENT

BUILDING, INCLUDING TWO AFFORDABLE UNITS, RESTRICTED TO VERY LOW INCOME HOUSEHOLDS, ON A 10,000 SQUARE FOOT
SITE LOCATED AT 8561 BELMONT STREET WITHIN THE RM-20
(RESIDENTIAL MULTIPLE FAMILY) ZONE AND FINDING THE

PROJECT EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY

ACT REQUIREMENTS

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

Mayor Pro Tem Minikus stated that Agenda Item No. 12, the Warrant Register, includes electronic fund transfer No. 12905 for $294.34 as reimbursement for medical coverage he is entitled to receive as a CalPERS annuitant. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on electronic fund transfer No. 12905 for the reason disclosed.

A motion was made by Council Member Peat, and seconded by Council Member Burke, to approve Consent Calendar items No. 2 through 12.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Hertz-Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 2: Receive and File Public Comments Submitted for the April 24, 2023 City Council Meeting
Recommendation: Receive and file submitted public comments.

Item No. 3: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 4: Approve Minutes – Meeting of March 28, 2023 Recommendation: Approve as submitted.

Item No. 5: Accept a Donation of Police Badges from Cypress Police Foundation Recommendation: Accept a donation of 121 Police badges valued at $10,748 from the Cypress Police Foundation.

Item No 6:Accept the Shade Structure Replacement at Manzanita Park, Project 333 Recommendation:

1. Accept the Shae Structure Replacement at Manzanita Park, Project 333, in the amount of $59,940.61 and approve the final payment of $59,940.61 to R.E. Schultz Construction, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

Item No. 7: Approve Purchase of a Cloud-Based Phone System and Service Recommendation:

1. Approve the purchase of a cloud-based telephone system from Ring Central Inc., for $62,405.46; and

2. Award a five-year agreement for phone system service to Ring Central Inc., for annual telephone service, system hosting, maintenance, and support.

Item No. 8: Approve Plans and Specifications and Award Contracts for Residential Street Resurfacing, Project 314
Recommendation:

1. Approve Plans and Specification for Residential Street Resurfacing, Project 314; and

2. Award a contract to American Asphalt South Inc., for $926,269.43, and authorize a contingency for $139,000; and

3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $131,300 and authorize a contingency of $13,000.

Item No. 9: Award a Contract for a Right-of-Way Irrigation System Water Conservation Assessment, Project 340
Recommendation: Award a contract to David Evans and Associates for a Right-of-Way Irrigations Systems Water Conservation Assessment for $50,110, and authorize a contingency of $7,500.

Item No. 10: Award a Contract for a Security System Evaluation for City Facilities, Project 343
Recommendation: Award a contract to Triad Consulting Group for a security system evaluation for City facilities, Project 343, for $125,000 and authorize a contingency of $12,500.

Item No. 11: Receive and File the Investment Report for the Month Ended March 31, 2023
Recommendation: Receive and file the attached investment report.

Item No. 12: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of March 25, 2023 through April 7, 2023
Recommendation: Receive and file the attached payment register summarized below for the period of March 25, 2023 through April 7, 2023:
• Electronic Funds Transfers 12891 through 12929
• Warrants 62070 through 62156
• Payroll Transfers W1499

END OF CONSENT CALENDAR

NEW BUSINESS
Item No. 13: Adopt the Strategic Plan and Six Month Objectives The City Manager provided a report on this item.

City Council discussion ensued.

A motion was made by Mayor Pro Tem Minikus, and seconded by Council Member Peat, to adopt the Strategic Plan and six month objectives.

The motion was carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Hertz-Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None

ITEMS FROM CITY COUNCIL MEMBERS
Item No. 14: Discuss and Potentially Provide Direction Regarding Ordinance No. 1193 and Municipal Code Section 2-1 and 2-2
The City Manager provided a report on this item.

A motion was made by Council Member Marquez, and seconded by Council Member Burke, to continue the item to a future meeting.

The motion failed by the following roll call vote:

AYES: 2 COUNCIL MEMBERS: Burke and Marquez
NOES: 3 COUNCIL MEMBERS: Peat, Minikus and Hertz-Mallari ABSENT: 0 COUNCIL MEMBERS: None
A motion was made by Council Member Burke, and seconded by Council Member Peat, to approve ordinance revisions as submitted by Council Members.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Peat, Minikus and Hertz-Mallari NOES: 0 COUNCIL MEMBERS: None
ABSTAIN: 1 COUNCIL MEMBERS: Marquez
Item No. 15: Discuss and Potentially Provide Direction Regarding Cablecasting/Streaming and Recording City Council Meetings The City Manager provided a report on this item.

Council Member Marquez commented on this item.

City Council discussion ensued.

No action was taken.

Item No. 16: Discuss and Potentially Provide Direction to the City Manager to Provide the City Council a Presentation on Valley Vista Services’ Self-Reported Commingling of Refuse and Recycling from Ovation at Flora Park Council Member Marquez provided a report on this item.

A motion was made by Council Member Marquez to direct the City Manager to provide the City Council with a presentation of the investigations.

The City Attorney requested clarification from Council Member Marquez.

A motion as made by Council Member Burke, and seconded by Council Member Marquez, to post the letter sent to Valley Vista Services regarding the Ovation Commingling investigation on the City website.

The motion failed by the following roll call vote:

AYES: 2 COUNCIL MEMBERS: Burke and Marquez
NOES: 3 COUNCIL MEMBERS: Peat, Minikus and Hertz-Mallari ABSENT: 0 COUNCIL MEMBERS: None
Item No. 17: Consider Revising the Process for Council Members to Add Items to the City Council Agenda
Mayor Hertz-Mallari provided a report on this item.

City Council discussion ensued.

A motion was made by Mayor Pro Tem Minikus, and seconded by Council Member Marquez, to continue the item to the May 8 Council Meeting.

The City Manager suggested appointing an ad hoc subcommittee to develop a policy proposal for City Council consideration.

A motion was made by Council Member Burke, and seconded by Mayor Pro Tem Minikus, to continue the item and create an ad hoc subcommittee with Council Member Burke and Mayor Hertz-Mallari.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Hertz-Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None

ORAL COMMUNICATIONS ON ITEMS NOT ON THE AGENDA
Steve Mauss, Cypress, spoke regarding Agenda Item No. 17, street condition on Cerritos between Bloomfield and Lexington Drive and Denni Street.

Bob Youngsma, Cypress, spoke regarding transparency.

Wanda Youngsma, Cypress, spoke regarding virtual oral communications process.

Ed Kraemer, Cypress, spoke regarding Cypress Arnold Park, signage at Lexington Park and Solid waste franchise agreement.

David Skorupinski, Cypress, spoke regarding comments made at the April 10 City Council meeting regarding Non-profit grant award items.

Jon Peat, Cypress, spoke regarding comments made by a Council Member at the April 10 City Council meeting regarding Non-profit grant award item.

Stephanie Barragan, Cypress, spoke regarding Agenda Item No. 17, Americans with Disabilities Act.

Marilyn Reames, Cypress, spoke regarding Agenda Item No. 17.

Glenn Button (via teleconference), Cypress, spoke regarding Council Members comments throughout the meeting.

Helen Le (via teleconference), Cypress, spoke regarding Oral Communications practices and civility.

COUNCIL MEMBER REPORTS AND REMARKS
Council Member Peat:

Participated in a Cypress High School Showcase Interview program. Attended the Every 15 Minutes program at Cypress High School. Attended the FOCCA scholarship reception.

Attended the P.A.C.E program at Grace Christian School. Attended the Orange County Vector Control Board meeting. Attended the Senior Center volunteer recognition event.

Attended the Cypress Art League award ceremony. Attended the annual Crime Victims’ Rights ceremony hosted by District Attorney Todd Spitzer. Commented on Agenda Item No.

16. Council Member Marquez:

Attended the Breakfast Club event hosted by Assemblywoman Sharon Quirk-Silva. Attended the Starbase program at Los Alamitos Joint Forces Training Base. Attended the FOCCA scholarship reception. Attended the Senior Center volunteer recognition. Attended the P.A.C.E program at Grace Christian School. Assisted a local veteran with housing.

Council Member Burke:

Attended the Every 15 Minutes program at Cypress High School. Attended the Orange County Library Advisory Board meeting. Attended the Senior Center volunteer recognition.

Spoke regarding an Agenda Item at the April 10 City Council meeting.

Mayor Pro Tem Minikus:

Attended the Every 15 Minutes program at Cypress High School. Attended the FOCCA scholarship reception. Attended the Senior Center volunteer recognition. Met with representatives from Runway Recovery and Tree House Recovery. Addressed public comments made at the April 10 City Council meeting.

Mayor Hertz-Mallari
Attended the P.A.C.E program at Grace Christian School. Spoke regarding Every 15 Minutes program and shared a letter written regarding the fatal accident that occurred on Walker St. and Orange Ave by the victim’s mother/wife.

CITY MANAGER REMARKS
None.

ADJOURNMENT
Mayor Hertz-Mallari adjourned the meeting at 9:34 p.m. to an adjourned Regular Meeting, to be held on Monday, May 8, 2033, beginning at 5:30 p.m. in the Executive Board Room. _______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

REGULAR MEETING

CYPRESS CITY COUNCIL
MAY 8, 2023
4:00 P.M.

A regular meeting of the Cypress City Council was called to order at 4:00 p.m. by Mayor Hertz-Mallari in the Council Chambers, 5275 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Director of Public Works Doug Dancs
Director of Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
Planning Director Alicia Velasco
City Clerk Alisha Farnell
Assistant Director of Finance and Administrative Services Donna Mullally Human Resource Manager Regina Nguyen
City Engineer Nick Mangkalakiri
Senior Management Analyst Jason Machado
Management Analyst Karla Gonzalez

ORAL COMMUNICATIONS ON CLOSED SESSION/ WORKSHOP ITEMS
None.

WORKSHOP
Fiscal Year 2023-24 Proposed Budget and Capital Improvement Program A report was provided on this item.

City Council discussion ensued.

No action was taken.

LIABILITY CLAIMS
Pursuant to Section 54956.95
Claimant: Count Member Frances Marquez
Agency claimed against: City of Cypress
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Fortis LLP v. Frances Marquez, City of Cypress
Case No. 30-2022-01277792-CU-WM-CJC
Orange County Superior Court
Mayor Hertz-Mallari recessed the meeting at 5:38 p.m.

RECONVENE
Mayor Hertz-Mallari reconvened the City Council meeting at 6:09 p.m.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Director of Public Works Doug Dancs
Director of Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
Planning Director Alicia Velasco
City Clerk Alisha Farnell
City Engineer Nick Mangkalakiri
INVOCATION Pastor Trevor Cooper, First Baptist Church of Cypress, led the Invocation.

PLEDGE OF ALLEGIANCE Mr. Lewis, Cypress High School, led the Pledge of Allegiance.

REPORT OF WORKSHOP AGENDA / CLOSED SESSION
The City Attorney stated the City Council met in Closed Session and began discussion regarding the three items listed on the Agenda. He stated the City Council will recess back into Closed Session following the open session to continue the discussion of Closed Session items.

PRESENTATIONS
Marie Marston, President of the Southern California American Public Works Association presented a plaque to the City.

Chief of Police provided a presentation on the Every 15 Minutes program.

The City Council presented a Proclamation to the Cypress Police Department proclaiming the week of May 14-20, 2023 as “National Police Week.”

ORAL COMMUNICATIONS ON AGENDA ITEMS
Steve Mauss, Cypress, spoke regarding Agenda Item no. 17.

Katie Shapiro (via virtual participation), Cypress, spoke regarding Every 15 Minutes presentation and Agenda Item no. 17.

Bret Rodger, Cypress, spoke regarding Agenda Item no. 7.

Rees Price, Cypress, spoke regarding Agenda Item no. 7.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

Mayor Hertz-Mallari requested to pull Agenda Item No. 7.

A motion was made by Mayor Hertz-Mallari, and seconded by Council Member Peat, to approve Consent Calendar items No. 1 through 6 and 8 through 16.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Hertz-Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Receive and File Public Comments Submitted for the May 8, 2023 City Council Meeting
Recommendation: Receive and file submitted public comments.

Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Approve Minutes – Meeting of April 10, 2023 Recommendation: Approve as submitted.

Item No. 4: Receive and File Fiscal Year 2023-24 Proposed Budget and Capital Improvement Program
Recommendation:

1. Receive and file the FY 2023-24 Proposed Budget and Capital Improvement Program:

2. Schedule City Council consideration for adoption of the FY 2023-24 Budget on June 12, 2023; and

3. Publish a notice stating the public may comment on the Budget at the meeting of June 12, 2023.

Item No 5: Approve the City Engineer’s Report and Renew Cypress Corporate Center Landscape Maintenance District No. 1 (Stanton Channel Berm) Recommendation:

1. Approve the City Engineer’s Report for the Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2023-24; and

2. Adopt the attached Resolution declaring the City Council’s intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for maintenance of the landscape and irrigation system located at the berm on the north side of the Stanton Channel and setting a public hearing for June 26, 2023.

RESOLUTION NO. 6927

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE RENEWAL

OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE
DISTRICT NO. 1 FOR FISCAL YEAR 2023-24, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND FIXING A TIME

AND PLACE FOR HEARING OBJECTIONS THERETO
Item No. 6: Approve Senate Bill 1 Road Maintenance and Rehabilitation Account Funding and Project List
Recommendation: Adopt a Resolution approving the FY 2023-24 project list for Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (RMRA) funding.

RESOLUTION NO. 6928

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Item No. 8: Proclaim the Week of May 14-20, 2023 as National Police Week Recommendation: Proclaim the week of May 14-20, 2023 as National Police Week.

Item No. 9: Approve Plans and Specifications and Award a Contract for Tree Planting, Project 345
Recommendation:

1. Approve plans and specifications for Tree Planting, Project 345; and

2. Award a contract to Master Landscape & Maintenance, Inc. for $64,492 and authorize a contingency of $6,000.

Item No. 10: Approve an Affordable Housing Agreement and Approve a Task Order with RSG, Inc. for Buyer Verification Services for the Citrus Square Senior Community
Recommendation:

1. Approve an Affordable Housing Agreement with CypressMoodyM 2022, LLC; and

2. Approve a task order with RSG, Inc. for buyer verification services for an amount not to exceed $74,400.

Item No. 11: Award Contract for Citywide Traffic Signal Timing, Project 262 Recommendation:

1. Award a contract to Iteris, Inc., for $180,123 for Signal Timing Design Services, and authorize a contingency of $10,8000; and

2. Approve a Task Order for Signal Timing Implementation to Hartzog & Crabill, Inc., for $21,060, and authorize a contingency of $2,200.

Item No. 12: Southern California Edison Light Emitting Diode (LED) Fixture Replacement Rate Agreement
Recommendation:

1. Authorize the City Manager to execute the necessary application and agreement for conversation of Southern California Edison owned streetlights to Light Emitting Diode through the California Public Utilities Commission approved LS-1 Option E program; and

2. Establish color temperature specifications at 3000K for residential areas and 4000K for commercial and industrial areas.

Item No. 13: Award a Contract for LED Street Sign Upgrades, Project 338 Recommendation:

1. Award a contract to Macadee Electrical Construction for $183,269, and authorize a contingency of $27,500; and

2. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $10,200, and authorize a contingency of $1,500.

Item No. 14: Award a Contract for Parking Citation Processing Recommendation: Award a contract to Data Ticket, Inc. to provide parking citation processing.

Item No. 15: Approve a Prosecution Services Agreement with the County of Orange
Recommendation: Approve a five-year agreement for prosecution services with the County of Orange
Item No. 16: Reject All Bids for Senior Center Interior Improvements, Project 290 Recommendation: Reject all bids for Senior Center Interior Improvements, Project 290.

END OF CONSENT CALENDAR
Regarding Item No. 7: Approve the Conceptual Design for Cerritos Avenue Frontage Landscape Improvements, Project 320
The City Engineer provided a report on this item.

Council discussion ensued.

A motion was made by Council Member Peat, and seconded by Mayor Pro Tem Minikus, to approve conceptual design for Cerritos Avenue frontage landscape improvements.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Hertz-Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None

NEW BUSINESS
None.

ITEMS FROM CITY COUNCIL MEMBERS
Item No. 17: Consider Recommended Process for Council Members to Add Items to the City Council Agenda from Mayor Hertz-Mallari and Council Member Burke Mayor Hertz-Mallari and Council Member Burke provided a report on this item.

City Council discussion ensued.

A motion was made by Mayor Pro Tem Minikus, and seconded by Council Member Peat, to approve the recommended policy for Council Members to add items to the City Council agenda.

The motion was carried by the following vote:

AYES: 4 COUNCIL MEMBERS: Burke, Peat, Minikus and Hertz-Mallari NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None

ORAL COMMUNICATIONS ON ITEMS NOT ON THE AGENDA
Jon Peat, Cypress, spoke regarding campaign committee formed by Council Member Marquez for County Supervisor.

Wanda Youngsma, Cypress, spoke regarding a letter to the editor in Event News Enterprise.

Bob Youngsma, Cypress, spoke regarding City Council comments at prior City Council meeting, City Attorney invoices, and virtual comment procedures.

Edwin Kraemer (via virtual participation), Cypress, spoke regarding Council Member Marquez campaign for County Supervisor.

Kathryn Shapiro (via virtual participation), Cypress, spoke regarding second oral communication procedures and City Council decorum.

Malini Nagpal (via virtual participation), Cypress, spoke regarding Council Member Marquez campaign for County Supervisor, City Managers seat on the dais and City Council decorum.

Glenn Button, Cypress, spoke regarding good governance, ability to access Council members and City staff.

COUNCIL MEMBER REPORTS AND REMARKS
Council Member Marquez:

Attended P.A.C.E. graduation at Arnold Elementary School. Attended Cypress College’s annual Yom HaShoah Holocaust remembrance ceremony. Attended a Cypress High School baseball game. Attended Cypress Woman’s Club Tea event. Attended the Asian Pacific Islander National Heritage reception. Participated in National Prayer Day. Attended ribboncutting ceremony for Trader Joes. Attended a luncheon for retired State Representative Alan Lowenthal. Responded to comments made during Oral Communications regarding non-profit organizations.

Council Member Peat:

Attended P.A.C.E. graduations for Arnold, King, St. Irenaeus and Morris Elementary Schools.

Attended Cypress Woman’s Club Tea event. Attended the Asian Pacific Islander National Heritage reception. Participated in a Business Round Table discussion hosted by Congresswoman Michelle Steel. Attended Buena Park’s State of the City. Attended the Orange County Sanitation board meeting. Participated in National Prayer Day. Attended ribbon-cutting ceremony for Trader Joes. Participated in a tour of the new Shea apartments.

Responded to comments made during Oral Communications regarding the City Manager.

Council Member Burke:

Attended P.A.C.E. graduation at Arnold Elementary School. Attended Cypress Woman’s Club Tea event. Attended Southern California Association of Governments conference. Spoke regarding Agenda Item No. 17.

Mayor Pro Tem Minikus:

Attended the Asian Pacific Islander National Heritage reception. Attended Southern California Association of Governments (SCAG) conference. Attended the Orange County Sanitation District board meeting. Attended the Cypress Woman’s Club Tea event. Spoke regarding communication with Council Members via email. Spoke with Cypress High School Students regarding trash pollution in the City. Spoke about presentations at the SCAG conference.

Mayor Hertz-Mallari
Responded to comments made during Oral Communications regarding non-profit organizations and the Boys and Girls Club of Greater Anaheim-Cypress. Addressed comments regarding funding from Congressman Lowenthal for the Boys and Girls Club of Greater Anaheim-Cypress.

CITY MANAGER REMARKS
The City Manager announced dates for the upcoming Police Foundation Luncheon and Police Department Open House. Stated the City Council held a Workshop Session to discuss the Fiscal Year 2023-24 proposed Budget and Capital Improvement program. Provided an update on the Citizens Academy.

ADJOURNMENT
Mayor Hertz-Mallari recessed the meeting into Closed Session at 8:12 p.m. to resume discussion of the Closed Session items as previously reported by the City Attorney.

Mayor Hertz-Mallari reconvened the meeting at 9:45 p.m. No reportable action was taken in Closed Session.

Mayor Hertz-Mallari adjourned the meeting at 9:46 p.m. to an adjourned Regular Meeting, to be held on Monday, May 22, 2033, beginning at 5:30 p.m. in the Executive Board Room. _______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

REGULAR MEETING

CYPRESS CITY COUNCIL
MAY 22, 2023
3:30 P.M.

A regular meeting of the Cypress City Council was called to order at 3:31 p.m. by Mayor Hertz-Mallari in the Executive Board Room, 5275 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON CLOSED SESSION/WORKSHOP ITEMS
None.

REPORT OF CLOSED SESSION/WORKSHOP
The City Attorney reported that the City Council met in Closed Session regarding the sole item listed on the agenda, namely Conference with Legal Counsel – Existing Litigation, the matter of Southwest Voter Registration Education Project v. City of Cypress. He reported that the City Council held a discussion on the item and no further reportable action was taken.

ADJOURNMENT
Mayor Hertz-Mallari adjourned the meeting at 5:48 p.m. to an adjourned Regular Meeting, to be held on Monday, June 12, 2023, beginning at 5:30 p.m. in the Executive Board Room. _______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 4.

FROM: Alicia Velasco, Planning Director
DATE: 06/12/2023
SUBJECT: Approve Participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27 and Accept the Award of Fiscal Year 2023-24 CDBG Funds

RECOMMENDATION

1. Adopt the Resolution accepting the award of CDBG funds for Fiscal Year 2023-24; and

2. Adopt the Resolution confirming Cypress’ continued participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27; and

3. Approve Amendment Six to the Cooperative Agreement and CDBG agreements.

DISCUSSION
Cypress has partnered with the County of Orange to secure federal Community Development Block Grant (CDBG) funds for over 45 years. The CDBG funds support the Home Enhancement Loan Program (HELP), which provides forgivable housing rehabilitation loans to low-income residents.

The three-year agreement with the County expires on June 30, 2024. The attached resolution and agreement extend the term for an additional three years until June 30, 2027.

BUDGET IMPACT
The FY 2023-24 Proposed Budget includes $160,000 of CDBG revenues for HELP expenditures recorded in the General Fund Grants Fund. Future budgets will incorporate annual CDBG allocations approved by the County.

LEGAL REVIEW
The City Attorney has reviewed the amendment.

APPROVED BY: Peter Grant, City Manager
Attachments
FY 23-24 Award Resolution
Cooperation Resolution
Amendment
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS AUTHORIZING

THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF ORANGE TO

ACCEPT AN AWARD OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE PROGRAM YEAR SPANNING JULY 1, 2023 THROUGH JUNE 30, 2024.

RECITALS

WHEREAS, on December 29, 2022, the City of Cypress (“City”) submitted an application under FY 2023-24 AND FY 2024-25 HOUSING REHABILITATION AND BUSINESS FORGIVABLE LOAN PROGRAM BID NO. 012-23010523-NC to the County of Orange (“County”) through its Urban Counties Program for an award of Federal Community Development Block Grant (“CDBG”) funds for Fiscal Year 2023-2024 for the following programs: 1) City’s single-family housing rehabilitation program, and 2) for the Business Forgivable Loan Program; and

WHEREAS, the City was successful in obtaining an award of $160,000 for the housing rehabilitation and the Business Forgivable Loan Program; and

WHEREAS, the funds for the single family rehabilitation program will be used to rehabilitate six dwelling units owned by income eligible households; and the Business Forgivable Loan Program will be use to provide funding to businesses that hire a lowincome person for a one year.

WHEREAS, the City Council now desires to accept the award of CDBG funds and authorize the execution of the necessary agreement(s) and other corresponding documentation to accept the CDBG funds.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS HEREBY FINDS, RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS:

1. The City Council hereby accepts the award of CDBG funds through the County’s Urban Counties Program in the amount of $160,000.00 to support the City’s single family housing rehabilitation program and the Business Forgivable Loan (Grant) program under Bid No. 012-23010523-NC.

2. The City Council authorizes the City Manager or his/her designee(s) to execute, for and on behalf of the City, the necessary agreement(s) and/or any other documents or instruments required by the County and/or the United States Department of Housing and Urban Development for participation in the Urban Counties Program and/or for acceptance of the CDBG funds under Bid No. 012-23010523-NC.

PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 12th day of June 2023.

CITY:

City of Cypress, a municipal corporation
Anne Hertz-Mallari, Mayor
ATTEST:

Alisha Farnell, City Clerk

STATE OF CALIFORNIA)

COUNTY OF ORANGE) SS
I, Alisha Farnell, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 12th day of June 2023, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF

CYPRESS
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE CITY’S PARTICIPATION IN THE HOUSING AND

COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME PROGRAMS
WITH THE COUNTY OF ORANGE.

THE CITY COUNCIL OF THE CITY OF CYPRESS HEREBY FINDS, RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS:

WHEREAS, it is the intent of the City of Cypress to participate in the filing of applications with the County of Orange for grants authorized under the Housing and Community Development Act of 1974 for the purpose of undertaking eligible housing and community development activities; and
WHEREAS, the Housing and Community Development Act of 1974 authorizes cities under 50,000 population to enter into cooperation agreements with the county in which they are located in order to be included as part of the Urban County CDBG and HOME Programs; and WHEREAS, the City of Cypress and the County of Orange did enter into a Cooperation Agreement dated July 1, 2005, to facilitate the City’s participation in the Urban County CDBG and HOME Programs for the three year period covering Fiscal Years 2006-2007, 2007-2008, and 2008-2009; and
WHEREAS, said Cooperation Agreement included a provision for the automatic extension for an additional three year period spanning Fiscal Years 2009-2010, 2010- 2011, and 2011- 2012, subject to adoption of any required amendment(s) necessary to facilitate the extended agreement term; and
WHEREAS, on July 16, 2008, the City of Cypress and the County of Orange entered into Amendment One to the Cooperation Agreement to facilitate said three year extension; and WHEREAS, Amendment Two to the Cooperation Agreement was entered into on July 1, 2012 to extend the City’s participation in the Urban County CDBG and HOME Programs for an additional three year period spanning Fiscal Years 2012-2013, 2013- 2014, and 2014-2015; and WHEREAS, Amendment Three to the Cooperation Agreement was entered into on July 1, 2015 to extend the City’s participation in the Urban County CDBG and HOME Programs for an additional three year period spanning Fiscal Years 2015-2016, 2016- 2017, and 2017-2018; and
WHEREAS, Amendment Four to the Cooperation Agreement was entered into on July 1, 2018, to extend the City’s participation in the Urban County CDBG and HOME Programs for an additional three year period spanning Fiscal Years 2018-2019, 2019-2020, and 2020- 2021; and WHEREAS, Amendment Five to the Cooperative Agreement was entered into on July 1, 2020, to extend the City’s participation in the Urban County CDBG and HOME Programs for an additional three year period spanning Fiscal Years 2021-2022, 2022-2023, and 2023- 2024; and WHEREAS, Amendment Six to the Cooperative Agreement has been prepared to further extend the City’s participation in the Urban County CDBG and HOME Programs for an additional three year period spanning Fiscal Years 2024-2025, 2025-2026, and 2026- 2027; and WHEREAS, the Federal Government requires participating cities to assure that the funds will be obtained and utilized pursuant to applicable Federal, State, and local laws and regulations relative to the Community Development Block Grant and HOME Programs; and WHEREAS, it is necessary that the City adhere to the Housing Assistance Plan as approved by the U.S. Department of Housing and Urban Development for the Urban County Community Development Block Grant and HOME Programs.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Cypress does hereby adopt Amendment Six to the Cooperation Agreement extending the Agreement term for an additional three year period, from July 1, 2024 to June 30, 2027 and authorizes the City Manager and/or his designee(s) to sign Amendment Six on behalf of the City Council.

PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 12th day of June 2023.

CITY:

City of Cypress, a municipal corporation
Anne Hertz-Mallari, Mayor
ATTEST:

Alisha Farnell, City Clerk

STATE OF CALIFORNIA)

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS

Page 1 of 6 ends

AMENDMENT SIX TO

COOPERATION AGREEMENT BETWEEN

THE COUNTY OF ORANGE
AND

CITY OF CYPRESS
This Amendment Number SIX (hereinafter “Amendment SIX”) is made and entered into by the County of Orange, a political subdivision of the State of California, (“COUNTY”) and CITY OF CYPRESS, a municipal corporation, (“CITY”), Number _____________ which are sometimes individually referred to as “Party” or collectively referred to as “Parties”, and is effective as of July 1, 2024, hereinafter referred to as “EFFECTIVE DATE”.

WHEREAS, COUNTY and CITY executed that certain COOPERATION AGREEMENT “Small-City” (hereinafter, as amended, “Original Agreement” or “Agreement”) for commencement July 1, 2005; and
WHEREAS, the Original Agreement was amended by Amendment ONE, effective as of July 16, 2008; and
WHEREAS, the Original Agreement was amended by Amendment TWO, effective as of July 1, 2012; and
WHEREAS, the Original Agreement was amended by Amendment THREE, effective as of July 1, 2015; and
WHEREAS, the Original Agreement was amended by Amendment FOUR, effective as of July 1, 2018; and
WHEREAS, the Original Agreement was amended by Amendment FIVE, effective as of July 1, 2021; and
WHEREAS, U.S. Department of Housing and Urban Development (“HUD”) Notice CPD-23-02 allows “automatic” renewals for up to three years provided that COUNTY sends a letter to CITY notifying it that the Original Agreement will be renewed unless CITY notifies COUNTY that it wishes to terminate the agreement and a copy of such a letter is provided to HUD; and
WHEREAS, COUNTY sent CITY a letter notifying CITY of such renewal on April 28, 2023; and
WHEREAS, CITY did not advise COUNTY that it wished to terminate the Original Agreement with County; and

Page 2 of 6 ends

WHEREAS, the Parties agree to further amend the Original Agreement at this time in the manner set forth herein.

NOW, THEREFORE, the Parties hereby agree as follows:

I. Modifications to the Original Agreement

1. Section 2 of the Original Agreement is amended in its entirety as follows:
“COUNTY shall have the authority to carry out activities, which will be funded from annual Community Development Block Grant (CDBG), Home Investment Partnership (HOME) and Emergency Solutions Grant (ESG) Program funds appropriated for Fiscal Years 2024-2025, 2025-2026 and 2026-2027 and from any program income generated from the expenditure of such funds.”

2. Section 6 of the Original Agreement shall be amended to add subsection (c.) as follows:
“c. A policy to undertake or assist in undertaking, community renewal and lower-income housing assistance activities.”

3. Section 9 of the Original Agreement shall read as amended in its entirety as follows:
“This Agreement shall cover Fiscal Years 2024-2025, 2025-2026 and 2026- 2027, respectively of CDBG, HOME and ESG program applications, including any subsequent Supplemental sources (Paragraph 23 of the Agreement). In no event shall this agreement be terminated by either Party before June 30, 2027, except as allowed in legislation enacted by the U.S. Congress for termination or withdrawal from the Urban County Program and as permitted by HUD.

This Agreement remains in effect until the CDBG (and, where applicable, HOME and ESG) funds and program income received (with respect to activities carried out during the three-year qualification period, and any successive qualification periods under agreements that provide for automatic renewal) are expended and the funded activities completed, and the COUNTY and CITY cannot terminate or withdraw from this Agreement while it remains in effect.”

4. Section 10 shall be added to Agreement to read:
“In accordance with HUD Notice CPD 23-03, and subsequent CPD Notices, this Agreement will be automatically extended for an additional 3 (three) year period (July 1, 2024 to June 30, 2027) unless COUNTY or CITY provides written notice that it elects not to participate in a new qualification period. A copy of the notice must be sent to HUD Field Office. COUNTY shall notify CITY

Page 3 of 6 ends

in writing of its right not to participate any longer than the date specified in HUD’s Urban County Qualification Notice for the next qualification period.”

5. Section 11 of the Original Agreement is amended to read:
“CITY and COUNTY agree to adopt amendments (s) to this Agreement as may be required by HUD to meet any new Urban County Qualification requirement(s) subsequent to June 30, 2024 and to submit such amendments to HUD. The COUNTY will notify CITY of its right to terminate its participation in the program based on the adoption of any such amendment. If either CITY or COUNTY refuses to adopt any such amendment, this automatic renewal provision herein will be void.”

6. Section 14 of the Original Agreement is amended to add subsection (d) as follows:
“d. May receive a formula allocation under the ESG Program only through the Urban County.”

7. Section 24 of the Original Agreement is amended to read:
“CITY may void this Agreement only if it submits to COUNTY on or before June 2023 the notification from HUD that CITY has qualified as a “Metropolitan City” or an “Entitlement City” prior to the completion of the re-qualification process for Fiscal Years 2024-25, 2025-2026, and 2026-2027. Upon such notification by HUD, CITY also must submit to COUNTY and HUD written notification of its decision to either remain in the Urban County Program as a “Metropolitan City” or become an “Entitlement City” as a separate entity.”
II. Additional Agreements

1. The COUNTY and the CITY agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities.

2. The COUNTY and the CITY shall take all actions necessary to assure compliance with the COUNTY’S certification under section 104(b) of Title I of the Housing and Community Development Act of 1974, that the grant will be conducted and administered in conformity with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act and will affirmatively further fair housing as required under See 24 CFR 91.225(a) and 5.105(a). The Parties shall comply with section 109 of Title I of the Housing and Community Development Act of 1974, which incorporates Section 504 of the Rehabilitation Act of 1973 of Title II of the Americans with Disabilities Act, the Age Discrimination Act of 1975, and Section 3 of the Housing and Urban Development Act of 1968, and all other applicable laws. The Parties agree that no urban county funding will be used for activities in, or in support of, any cooperating unit of general local

Page 4 of 6 ends

government that does not affirmatively further fair housing within its own jurisdiction or that impedes the COUNTY’S actions to comply with the COUNTY’S fair housing certification. The Parties acknowledge and agree that noncompliance by a unit of general local government included in an urban county may constitute noncompliance by the grantee (i.e., the urban 14 county) that can, in turn, provide cause for funding sanctions or other remedial actions by the Department.

3. The CITY, and all other applicable units of general local government, may not sell, trade, or otherwise transfer all or any portion of such funds to another such metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non-Federal considerations, but must use such funds for activities eligible under title I of the Act.

4. All other provisions of the Original Agreement, as amended, a copy of which is attached hereto as Exhibit A and incorporated by this reference, to the extent they are not inconsistent with this Amendment SIX, remain unchanged and in full force and effect.

Page 5 of 6 ends

IN WITNESS WHEREOF, CITY has caused this Amendment SIX to be executed by its City Manager and attested by its City Clerk; COUNTY has caused this Amendment SIX to be executed by the Director of the Orange County Community Resources; each having been duly authorized by the CITY Council and the COUNTY Board of Supervisors, respectively.

ATTEST:

City of Cypress, a municipal
Corporation in the State of California
By: By:

Name: Alicia Velasco Name: Alisha Farnell
Title: Planning Director Title: City Clerk
Date: Date:

COUNTY OF ORANGE, a political
subdivision of the State of California
By:

Dylan Wright, Director
Orange County Community Resources
Date:

Page 6 of 6 ends

////////////////////////////////////////////////////////////////////////////////////////////

ORIGINAL FORM CONTRACT
APPROVED AS TO FORM and REQUIRED COUNTY COUNSEL STATEMENT:
“The terms and provisions of the agreement are fully authorized under State and local law and the agreement provides full legal authority for the County.” By: Deputy County Counsel Date: __________
Attachment: HUD 424-B
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Adopt the Fiscal Year 2023-24 Appropriations Limit

RECOMMENDATION
Adopt a Resolution establishing the City's Fiscal Year 2023-24 appropriations limit.

SUMMARY
In 1979, Proposition 4, known as the Gann Initiative, added Article XIIIB to the State Constitution. The Gann Initiative, combined with modifications made in 1990 by Proposition 111, limits the annual growth of tax-funded government spending to changes in population and inflation. The City's appropriations limit, also known as the "Gann limit", is required to be adopted annually by the City Council.

DISCUSSION
The appropriations limit applies only to revenues derived from taxes, such as property taxes, sales taxes, etc., and is based on actual FY 1986-87 appropriations adjusted each year for inflation and population growth. The inflation factor is either the percentage change in California’s Per Capita Income or the growth in the City’s assessed value due to the addition of non-residential new construction. The population factor is the growth in either the City’s or the County’s population, whichever is greater.

The FY 2023-24 appropriations limit was calculated in accordance with these guidelines utilizing the factors provided by the State Department of Finance and property tax information provided by the City's property tax consultant. For the inflation factor, the growth in assessed valuation from non-residential new construction was greater than the growth in per capita personal income (6.00%, compared to 4.44%), therefore, the assessed valuation growth was used. This year, the City and the County both experienced population declines. As a percentage, the City's decline was smaller (-0.12% compared to -0.46% for the County), therefore, the City's factor was used in the calculation.

The limit is calculated as shown below.

FY 2022-23 Change in Assesed Percent FY 2023-24
FY 2022-23
Appropriations
Limit
Valuation due to
non-residential new
construction (6.00%)
increase/decrease in
City population
(-0.12%)
FY 2023-24
Appropriations
Limit
$95,519,320 x 1.06 x 0.9988 $101,128,979
For FY 2023-24, the City’s appropriations limit will be $101,128,979. The FY 2023-24 proposed budget for City funds, scheduled for adoption on June 12, includes $33.3 million of tax proceeds. Therefore, the City will remain well below the statutory limit for the upcoming fiscal year.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS

ESTABLISHING THE CITY'S APPROPRIATIONS LIMIT
FOR THE 2023-24 FISCAL YEAR.

WHEREAS, Article XIIIB of the California State Constitution establishes and defines annual appropriations limits of local government; and
WHEREAS, appropriations subject to such limits may not exceed such limits; and WHEREAS, documentation used in the determination of the appropriations limit for Fiscal Year 2023-24 has been available to the public in the Finance and Administrative Services Department for fifteen days as required by Government Code Section 7910; and WHEREAS, Government Code Section 7910 also requires that each year the governing body shall, by resolution, establish its appropriations limit.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cypress, hereby establishes the FY 2023-24 appropriations limit as follows:

FY 2023-24 Appropriations Limit $101,128,979
FY 2023-24 Population Option Used City of Cypress Growth (-0.12%) FY 2023-24 Cost of Living Option Used Change in Assessed Valuation due to the addition of local non-residential new
construction (6.00%)
PASSED AND ADOPTED by the City Council of the City of Cypress, at a regular meeting held on the 12th day of June, 2023.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OF THE CITY OF CYPRESS

STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 12
th day of June, 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 6.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Adopt the Cypress Recreation and Park District's Fiscal Year 2023-24 Appropriations Limit

RECOMMENDATION
Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2023-24 appropriations limit.

SUMMARY
In 1979, Proposition 4, known as the Gann Initiative, added Article XIIIB to the State Constitution. The Gann Initiative, combined with modifications made in 1990 by Proposition 111, limits the annual growth of tax-funded government spending to changes in population and inflation. The Cypress Recreation and Park District's appropriations limit, also known as the "Gann limit", is required to be adopted annually by the City Council, acting as the ex-officio Board of Directors of the District.

DISCUSSION
The appropriations limit applies to revenues derived from taxes, which for the District only includes property taxes, and is based on actual FY 1986-87 appropriations adjusted each year for inflation and population growth. The inflation factor is either the percentage change in California’s Per Capita Income or the growth in the District's assessed valuation due to the addition of non-residential new construction. The population factor is the growth in either the District's or the County’s population, whichever is greater.

The FY 2023-24 appropriations limit was calculated in accordance with these guidelines utilizing the factors provided by the State Department of Finance and property tax information provided by the City's property tax consultant. For the inflation factor, the growth in assessed valuation due to non-residential new construction was greater than the growth in per capita personal income (6.00% compared to 4.44%), therefore, the growth in assessed valuation was used. This year, the District and the County both experienced population declines. As a percentage, the District's decline was smaller (-0.12% compared to -0.46% for the County), therefore, the District's factor was used in the calculation.

The limit is calculated as shown below.

FY 2022-23
Appropriations
Limit
Change in Assessed
Valuation due to
non-residential new
construction (6.00%)
Percent increase/decrease
in
County population (-0.23%)
FY 2023-24
Appropriations
Limit
$10,628,051 x 1.06 x 0.9988 $11,252,215
For FY 2023-24, the District's appropriations limit will be $11,252,215. The District's FY 2023-24 proposed budget, scheduled for adoption on June 12, includes $7.2 million of tax proceeds. Therefore, the District will remain well below the statutory limit for the upcoming fiscal year.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, EX OFFICIO

GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND

PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS

ESTABLISHING THE CYPRESS RECREATION AND PARK DISTRICT'S APPROPRIATIONS LIMIT FOR THE 2023-24 FISCAL YEAR.

WHEREAS, Article XIIIB of the State Constitution establishes and defines annual appropriations limits of local government; and
WHEREAS, appropriations subject to such limits may not exceed such limits; and WHEREAS, documentation used in the determination of the appropriations limit for Fiscal Year 2023-24 has been available to the public in the Finance and Administrative Services Department for fifteen days as required by Government Code Section 7910; and WHEREAS, Government Code Section 7910 also requires that each year the governing body shall, by resolution, establish its appropriations limit.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cypress, acting as the ex officio governing Board of Directors of the Cypress Recreation and Park District, hereby establishes the FY 2023-24 appropriations limit for the Cypress Recreation and Park District as follows:

FY 2023-24 Appropriations Limit $11,252,215
FY 2023-24 Population Option Used City of Cypress Growth (-0.12%) FY 2023-24 Cost of Living Option Used Change in Assessed Valuation due to the addition of local non-residential new
construction (6.00%)
PASSED AND ADOPTED by the City Council of the City of Cypress, ex officio governing Board of Directors of the Cypress Recreation and Park District, at a regular meeting held on the 12
th day of June, 2023.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OF THE CITY OF CYPRESS

STATE OF CALIFORNIA )

AYES:

NOES:

ABSENT:

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Adopt Annual Statement of Investment Policy

RECOMMENDATION
Adopt a Resolution approving the Annual Statement of Investment Policy.

DISCUSSION
The City Council’s investment philosophy is designed to ensure funds are always safe and available when needed. The Annual Statement of Investment Policy (policy) clearly states the policies and procedures for the prudent investment of the City’s cash. It outlines investment-related activities which represent an effective cash management and short-term investment plan. The existing policy continues to be consistent with the City’s investment objectives. As a result, there are no substantive changes to the attached investment policy.

The only modification incorporates a change in California Government Code Section 53601 which requires investment transactions be settled (completed) within 45 days of committing to the purchase.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
FY 2023-24 Statement of Investment Policy
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING

AS THE EX OFFICIO GOVERNING BOARD OF DIRECTORS OF THE

CYPRESS RECREATION AND PARK DISTRICT, ADOPTING THE ANNUAL

STATEMENT OF INVESTMENT POLICY
WHEREAS, Section 53646 of the Government Code of the State of California establishes and requires the City Treasurer to annually render to the City Council at a public meeting a Statement of Investment Policy; and
WHEREAS, the City Treasurer has heretofore prepared and submitted to the City Council a proposed Statement of Investment Policy, pursuant to law; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cypress, and acting as the ex officio governing Board of Directors of the Cypress Recreation and Park District, hereby adopts the Annual Statement of Investment Policy.

PASSED AND ADOPTED by the City Council of the City of Cypress, ex officio governing Board of Directors of the Cypress Recreation and Park District, at a regular meeting held on the 12
th day of June, 2023.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OF THE CITY OF CYPRESS

STATE OF CALIFORNIA )

AYES:

NOES:

ABSENT:

CITY CLERK OF THE CITY OF CYPRESS

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
FISCAL YEAR 2023-24

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
2 Table of Contents
STATEMENT OF INVESTMENT POLICY............................................................3

1. Purpose ......................................................................................................3

2. Scope .........................................................................................................3

3. Prudence ....................................................................................................3

4. Objective ....................................................................................................4

5. Delegation of Authority ...............................................................................4

6. Ethics and Conflicts of Interest ...................................................................5

7. Authorized Financial Dealers and Institutions.............................................5

8. Authorized and Suitable Investments .........................................................5

9. Review of Investment Portfolio ...................................................................8

10.Investment Pools/Mutual Funds .................................................................8

11.Collateralization..........................................................................................8

12.Safekeeping and Custody ..........................................................................9

13.Maximum Maturities and Settlement Periods .............................................9

14.Internal Controls .........................................................................................9

15.Reporting..................................................................................................10

16.Investment Policy Adoption ......................................................................10

17.Indemnification .........................................................................................10 INVESTMENT GUIDELINES AND STRATEGY.................................................11 I.Guidelines ................................................................................................11 II.Strategy .................................................................................................... 13 III.Audit ......................................................................................................... 13 INVESTMENT PROCEDURES – INTERNAL CONTROL GUIDELINES ...........14 I.Objectives of Internal Control ................................................................... 14 II.Limitation of Internal Control..................................................................... 14 III.Elements of Internal Control ..................................................................... 14 IV.Cash Controls........................................................................................... 15 SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS . 16 GLOSSARY OF INVESTMENT TERMINOLOGY...............................................17

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
3 PURPOSE
This purpose of this policy is to provide guidelines for the prudent investment of unexpended funds to maximize security while meeting daily cash flow demands and providing a market rate of return. The investment practices and policies are based on compliance with State law and prudent money management principles.

SCOPE
This Statement of Investment Policy (Policy) covers all funds under the City’s control, including the Cypress Recreation and Park District and the Successor Agency to the dissolved Cypress Redevelopment Agency, collectively referred to herein as the City’s investment portfolio, or portfolio.

This Policy also applies to any bond proceeds. If a bond's trust agreement is more restrictive than this Policy, then the trust agreement supersedes this Policy. The City may delegate its investment responsibility to the fiscal agent to ensure compliance with the bond covenants when managing bond proceeds. Borrowing money solely for the purpose of investing and earning arbitrage is specifically prohibited.

The Public Agencies Post-Employment Benefits Trust (PARS Trust) is managed under separate investment goals, objectives, and management policies, and as such is specifically excluded from this policy. Additional information can be found in the Investment Guidelines Document for the PARS Trust.

PRUDENCE
The City strives to maintain the level of investment of all idle funds as near 100% as possible. All temporarily pooled idle cash is invested under the Prudent Investor Standard, as set forth in California Government Code Section 53600.3:
"…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
4 considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.”

OBJECTIVE
The primary objectives, in priority order, of the City’s investment activities shall be:
a. Safety - The safety and risk associated with an investment refers to the potential loss of principal, interest or a combination of these amounts.

The City will undertake investments in a manner that seeks to ensure the preservation of capital in the overall portfolio.
b. Liquidity - This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest.

The City will maintain sufficient cash and short-term investment instruments which, together with projected revenues, will provide sufficient liquidity to meet all operating requirements as well as unanticipated needs for funds.
c. Return on Investments (Yield) – Yield is the income returned on investments. The Portfolio will be designed with the objective to attain a market rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and cash flow requirements.

DELEGATION OF AUTHORITY
The City Council, pursuant to California Government Code Section 53601, has primary responsibility for the investment of surplus monies. As authorized under Section 53607, the City Council hereby delegates its authority to invest surplus City funds to the City Treasurer and the Finance Manager. This delegation of authority shall be in effect for one fiscal year. The City Council may renew the authority annually and may revoke the authority at any time.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
5 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Officials, staff members and investment consultants shall disclose to the City Manager any material financial interests with a financial institution, provider, dealer or broker that conducts business with the City. Officials, staff members and investment consultants will further disclose any personal financial position that could be related to the City’s cash and investment portfolio.

Any firm proposing to provide any type of investment service to the City shall acknowledge their familiarity with and agree to abide by any Federal and State laws or regulations pertaining to contractual conflicts of interest or contributions by such firms, their employees, spouses or agents. Any persons, firms, dealers, brokers and advisors providing investment services or bond issue assistance shall disclose to the City Treasurer and Finance Manager all fee sharing and commission arrangements with other entities or persons prior to the City agreeing to buy an investment or issuing bonds.

AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the City. The City of Cypress shall transact business only with banks, savings and loans, and "primary" or "regional" registered investment securities broker/dealers with offices located in the State of California. The firms, and individuals covering the agency, should be knowledgeable and experienced in public agency investing and the investment products involved. Any broker/dealer or financial institution wishing to provide services must provide the following to the City Treasurer:
• A completed City of Cypress Broker/Dealer Questionnaire • Audited financial statements
• Proof of Financial Industry Regulatory Authority (FINRA) certification • Trading resolution
• Proof of state registration

AUTHORIZED AND SUITABLE INVESTMENTS
The City is authorized by California Government Code Section 53600 et seq. to invest in specific types of securities. This Statement of Investment Policy further limits the authorized investments to the following:

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
6 a) U.S. Treasury Securities
United States Treasury bills, notes, bonds, or certificates of indebtedness, for which the full faith and credit of the United States are pledged for the payment of principal and interest. There is no limit on the percentage of the portfolio that can be invested in this category.
b) U.S. Government Agency Securities
Bonds or obligations issued by federal government agencies or governmentsponsored enterprises. There is no limit on the percentage of the portfolio that can be invested in this category. Examples include:
• Federal Home Loan Mortgage Corporation (FHLMC)
• Federal National Mortgage Association (FNMA)
• Federal Farm Credit Bank (FFCB)
• Federal Home Loan Bank Notes and Bonds (FHLB)
• Federal Agricultural Mortgage Corporation (FAMC)
• Government National Mortgage Association (GNMA)
c) Certificates of Deposit (CD)
A time deposit with a specific maturity evidenced by a Certificate. Purchases of CDs shall not exceed 25% of the portfolio at the time of purchase, nor one year maturity.
d) Bankers’ Acceptances
Also known as bills of exchange or time drafts, Bankers’ Acceptances are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances shall not exceed 180 days maturity. Issuing banks must be rated by at least two of the Nationally Recognized Statistical Rating Organizations (NRSROs) and have a short-term rating of at least A1/P1 and a long-term rating, if any, of not less than “A”. Bankers’ Acceptances shall not exceed 25% of the portfolio at the time of purchase.
e) Commercial Paper
Short-term, unsecured promissory notes issued by both financial and nonfinancial corporations. Eligible commercial paper shall be of “prime” quality of the highest ranking or of the highest letter and number rating as provided by an NRSRO, shall not exceed 270 days maturity, and shall not exceed 25% of the portfolio at the time of purchase. Furthermore, the City may invest no more than 10% of its total portfolio in the commercial paper and medium-term corporate notes of any single issuer at the time of purchase.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
7 f) Negotiable Certificates of Deposit
Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association, or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank.

Issuing institutions must be rated by at least two of the NRSROs and have a short-term rating of at least A1/P1 and a long-term rating, if any, of not less than “A”. Negotiable CDs shall not exceed 25% of the portfolio at the time of purchase.
g) Medium-term Corporate Notes
Unsecured promissory notes issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated “A” or better by an NRSRO.

Medium-term Corporate Notes shall not exceed 25% of the portfolio at the time of purchase. Furthermore, the City may invest no more than 10% of its total portfolio in the commercial paper and medium-term corporate notes of any single issuer at the time of purchase.
h) Local Agency Investment Fund (LAIF)
LAIF is a voluntary investment program administered by the California State Treasurer and overseen by the Local Investment Advisory Board. It allows local agencies to invest in a major portfolio while maintaining highly liquid investments. The City may invest in LAIF up to the maximum permitted by State law.
i) Investment Trust of California (CalTRUST)
CalTRUST is a Joint Powers Authority created by local public agencies to deposit funds for investment. CalTRUST is governed by a Board of Trustees made up of experienced local agency treasurers and investment officers.

There is no minimum investment, nor is there a maximum investment imposed by CalTRUST, however, the City has established a maximum of $50 million. j) Money Market Mutual Funds
Shares of money market mutual funds as described in Government Code Section 53601(l). The total investment in money market mutual funds shall not exceed 20% of the portfolio at the time of purchase. No more than 10% of the portfolio may be invested in any one mutual fund.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
8 k) Municipal Bonds
Bonds issued by local agencies of the United States, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency rated “A” or better by an NRSRO. No more than 5% of the portfolio may be invested in any one municipal issuer. In addition, the aggregate investment in municipal bonds may not exceed 25% of the portfolio at the time of purchase.

REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City must be in compliance with Section 8 – Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8 subsequent to the date of purchase, the Treasurer shall at least quarterly review the portfolio to identify any securities no longer in compliance. The Treasurer shall report to the City Council any major and critical incidences of noncompliance identified through the portfolio review.

If the credit rating of a security in the portfolio is downgraded, the City Treasurer and Finance Manager will monitor the credit risk and evaluate the need to sell the security prior to maturity. When selling securities prior to maturity, losses are only acceptable if (1) the proposed swap/trade can clearly enhance yield (value) over the life of the new security on a total return basis, or (2) to prevent the further loss of principal. Sufficient written documentation to facilitate the audit of the transaction must be maintained. Under Section 53601.6 of the California Government Code, the City may hold prohibited investments until their maturity to avoid incurring a loss. This allows the City to "grandfather" in securities purchased prior to a downgrade or the effective date of new legislation.

INVESTMENT POOLS/MUTUAL FUNDS
The Treasurer shall be required to research all investment pools and mutual funds prior to investing in them, and to stay abreast of any changes while the funds are invested in the pool/fund. The analysis should include an understanding of the pool/fund’s eligible securities, maximum maturities, interest calculation and distribution, size, withdrawal and deposit limits, and expense ratio.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
9 COLLATERALIZATION
Surplus funds must be deposited in state or national banks, state or federal savings associations or federal credit unions within the State of California. All demand and time deposits shall be collateralized with securities authorized by California Government Code Section 53651 et seq. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits or first trust deeds having a value of 150% of the total amount of the deposits. The Treasurer may waive security for that portion of a deposit, which is insured pursuant to Federal law.

The first $250,000 of a deposit is federally insured. Deposits over $250,000 are collateralized as indicated above.

SAFEKEEPING AND CUSTODY
All security transactions shall be conducted on a delivery-versus-payment (DVP) method. All securities shall be registered in the name of the City of Cypress and held by a third-party custodian designated by the City Treasurer.

MAXIMUM MATURITIES AND SETTLEMENT PERIODS
In accordance with California Government Code, the City will not invest in any security maturing more than 5 years from the settlement date. Investment purchases must settle within 45 days of the commitment to purchase the investment. If the City Treasurer desires to invest in longer-term securities, the Government Code allows such an investment if it is expressly approved by the City Council at least three months prior to the purchase.

INTERNAL CONTROLS
A system of internal control shall be established and documented in writing.

The controls shall be designed to prevent losses of public funds arising from irregularities, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City. Controls deemed most important include: control of collusion, separation of duties, custodial safekeeping, clear delegation of authority, written confirmation of transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24
10 REPORTING
Under provisions of Section 53607 of the California Government Code, the City Treasurer shall submit a monthly investment report to the City Council.

This report will list the type of investment, institution, date of maturity, amount of deposit, rate of interest, current market value of securities with maturities in excess of 12 months, source of market valuations, and statement of compliance. A schedule of market values maturing by date and type, and such other data as required by the City Council will also be provided.

INVESTMENT POLICY ADOPTION
The City Treasurer and Finance Manager shall be responsible for reviewing and modifying this Statement of Investment Policy annually for City Council approval to ensure its consistency with the overall objectives of safety, preservation of principal, and liquidity, and its relevance to current law and current financial and economic conditions.

INDEMNIFICATION
Any authorized investment personnel acting with prudence and in accordance with the City Statement of Investment Policy, will not be held personally liable for any investment losses. Through surety bonds the City is indemnified against any investment personnel acting with malfeasance, misfeasance or nonfeasance.

June 1, 2023
City Treasurer Date

Attachments: Investment Guidelines and Strategy
Investment Procedures-Internal Control Guidelines
Segregation of Responsibilities of the Treasury Functions Glossary of Investment Terminology

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

INVESTMENT GUIDELINES AND STRATEGY
11 I. GUIDELINES:

Guidelines are established to direct and control activities in such a manner that previously established goals are achieved.

1. Investment Transaction: Every investment transaction must be authorized and reviewed by the City Treasurer and Finance Manager.

2. Pooled Cash: Whenever practical, cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly to each fund according to fund actual month-end cash balances.

3. Competitive Bids: Purchases and sales of securities are made on the basis of competitive offers and bids when practical.

4. Cash Forecasting: The cash flow for the City is projected with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements.

5. Investment Limitations: Security purchases and holdings are maintained within statutory limits imposed by the California Government Code. The City's current limits are listed on the following page.

6. Liquidity: The marketability (salability) of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands.

7. Diversification: The portfolio should consist of various types of securities, issuers, and maturities.

8. Evaluate Certificates of Deposit:
a) Certificates of Deposit shall be evaluated in terms of Federal Deposit Insurance Corporation (FDIC) coverage. The City does not purchase Certificates of Deposit in excess of the FDIC coverage amount.
b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit worthiness of the issuer, as these deposits are uninsured and uncollateralized promissory notes.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

INVESTMENT GUIDELINES AND STRATEGY
12 CITY POLICY GOVERNMENT CODE
Portfolio Maximum Portfolio Maximum
PERMITTED INVESTMENTS Limit Maturity Limit Maturity
U.S. Treasury Securities No limit 5 years No limit 5 years U.S. Agency Securities No limit 5 years No limit 5 years Certificates of Deposit (CD) 25% 1 year No limit 5 years Bankers' Acceptances 1 25% 180 days 40% 180 days
Commercial Paper 2 25% 270 days
25% -
40% 270 days
Negotiable CDs 1 25% 5 years 30% 5 years
Medium-term Corporate Notes 2 25% 5 years 30% 5 years
LAIF No limit 3 n/a No limit 3 n/a
CalTRUST $50 million n/a No limit n/a
Money Market Mutual Funds 20% n/a 20% n/a
Municipal Bonds 4 25% 5 years No limit 5 years
1 Individual issuer limit of 10%
2 Individual issuer limit of 10% for Commercial Paper and Medium-term Corporate Notes combined 3 Limit set by LAIF Governing Board is $75 million per individual account. The City maintains two LAIF accounts (City and the Recreation and Park District). 4 Individual issuer limit of 5%

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

INVESTMENT GUIDELINES AND STRATEGY
13 II. STRATEGY:

Strategy refers to the ability to manage financial resources in the most advantageous manner.

1. Economic Forecasts: Economic forecasts are obtained periodically from economists and financial experts to assist with the formulation of an investment strategy for the local agency.

2. Implementing Investment Strategy: Investment transactions are executed which conform with anticipated interest rate trends and the current investment strategy plan.

3. Preserve Portfolio Value: The City generally holds investments until maturity to avoid short-term market fluctuations..

III. AUDIT:

Annually, the City's external auditors test the City's portfolio for conformance to this policy in relation to the financial statement audit.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

INVESTMENT PROCEDURES

INTERNAL CONTROL GUIDELINES
14 I. OBJECTIVES OF INTERNAL CONTROL:

Internal control is the plan of organization and all the related systems established by management's objective of ensuring, as far as practicable:
• The orderly and efficient conduct of its business, including adherence to management policies.
• The safeguarding of assets.
• The prevention or timely detection of errors and irregularities. • The accuracy and completeness of the accounting records. • The timely preparation of reliable financial information.

II. LIMITATIONS OF INTERNAL CONTROL:

No internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including:
• Management's typical and practical requirement that a control be cost-effective. • The focus of most controls on recurring, rather than unusual, types of transactions. • Human error due to misunderstanding, carelessness, fatigue or distraction of functions. • The potential for a person responsible for exercising control abusing that responsibility. • Frequently, a member of management may be in a position to override controls which management has set up.
• Collusion, where two or more employees conspire to circumvent controls.

III. ELEMENTS OF INTERNAL CONTROL:

Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are:
• ORGANIZATION: Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood. • PERSONNEL: Personnel should have capabilities commensurate with their responsibilities. Personnel selection and training policies, together with the quality and quantity of supervision, are essential.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

INVESTMENT PROCEDURES

INTERNAL CONTROL GUIDELINES
15 • SEGREGATION OF FUNCTIONS: Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or irregularities in the normal course of duty. If different people handle two parts of a transaction, collusion is necessary to conceal errors or irregularities. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, custody of assets, and performing reconciliations. • AUTHORIZATION: An appropriate responsible individual should authorize all transactions. The responsibilities and limits of authorization should be clearly delineated.

The authorization for a specific transaction or the granting of authority for transactions should be to a position commensurate with the significance of the transactions.

Delegation of authority to authorize transactions should be handled carefully. • CONTROLS OVER ACCOUNTING SYSTEM: Controls over an accounting system include manual and automated procedures carried out independently to ascertain that transactions are complete, valid, authorized and properly recorded.

IV. CASH CONTROLS:

1. Cash control procedures include the following:
a. Receipts are reconciled on a daily basis.
b. Amounts are deposited intact.
c. All bank accounts are duly authorized.
d. Bank reconciliations are prepared and reviewed.
e. The posting of cash receipt entries in books is timely. f. Receipt forms are automated, accounted for, and physically secured. g. Proper approval required for write-off of customer accounts. h. Checks are restrictively endorsed upon receipt.
i. Adequate physical security over cash.
j. Individuals who handle cash do not post account records. k. Adequate supervision of Finance Department operations.

2. Significant revenues are confirmed directly with payer and compared with City books to make sure amounts are recorded properly.

3. Cash balances are substantiated by confirming all account balances. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

SEGREGATION OF RESPONSIBILITIES OF THE TREASURY FUNCTIONS 16 Function Responsibility

1. Authorization of Investment Transactions
A) Formal Investment Policy
Prepared by: Finance Manager/City Treasurer
Approved by: City Treasurer
Adopted by: City Council
B) Investment transactions approved by: City Treasurer
C) Monthly Investment Report
Prepared by: Accountant/Finance Manager
Reviewed by: Finance Manager/City Treasurer
Approved by: City Treasurer
Submitted to: City Council

2. Execution of investment transactions: Finance Manager/City Treasurer

3. Timely recording of investments in Treasurer’s records: Finance Manager/City Treasurer

4. Recording of investments in the accounting records: Accountant/Finance Manager

5. Accounting records approved by: City Treasurer

6. Verification on investment with broker’s records: Accountant/Finance Manager

7. Safeguarding of Assets and Records
A) Reconciliation of Treasurer's records to accounting
records, bank statements and safekeeping records:

Finance Manager/City Treasurer
B) Approved by: City Treasurer
C) Review of financial institution’s financial condition, safety, liquidity, and yield potential of investments:

Finance Manager with City
Treasurer approval

8. Wire Transfer Control Procedures
A) Written amount, account and authorization agreement: Requesting Department B) Dual-approval required for all wire transfers: Finance Manager/City Treasurer

9. Annual review of investment portfolio prepared by Finance Manager/City Treasurer, including investment types, purchase price, market values, maturity dates, yields, and safekeeping reports:

Independent Auditors for
Financial Statements

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

GLOSSARY OF INVESTMENT TERMINOLOGY
17 Bankers' Acceptances: Short-term debt instruments issued by a company and guaranteed by a commercial bank. They are time drafts in which a bank accepts the obligation to pay the principal and interest at maturity even if the issuer does not. Essentially, these are bank obligations collateralized by goods being shipped between an exporter and importer. The date of maturity typically ranges between 30 and 180 days. The City may not invest more than 25% of its surplus money in Bankers' Acceptances with each issuer limited to 10%.

Basis Point: One one-hundredth of one percent, or 0.01%. Basis points are often used to describe changes in yields on bonds and notes.

Bid Price: The price at which a buyer offers to buy a security.

Certificates of Deposit (CD): A deposit of funds at a bank for a specified period of time that earns interest at a specified rate. The City does not purchase Certificates of Deposit that are not FDIC insured. The City may invest up to 25% of its surplus money in insured CD's with maturities of one year of less.

Collateral: Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public funds.

Commercial Paper: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are typically purchased at a discount to par value or at par value with interest bearing. Local agencies are permitted by State law to invest in Commercial Paper of the highest ranking or of the highest letter and numerical rating as provided by a nationally recognized statistical rating organization (NRSRO). Purchases of eligible Commercial Paper may not exceed 270 days maturity, nor exceed 25% of the City's surplus funds. Furthermore, the City may invest no more than 10% of its total portfolio in the commercial paper and medium-term corporate notes of any single issuer at the time of purchase.

Coupon: The annual rate of interest a bond’s issuer promises to pay the bondholder on the bond’s face value.

Credit Risk: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

GLOSSARY OF INVESTMENT TERMINOLOGY
18 Delivery Versus Payment (DVP): A procedure for settling investment transactions in which the delivery of the security by the seller and the payment for the security by the buyer happen simultaneously by a third-party safekeeping agent. This practice ensures no funds are at risk in an investment transaction as funds are not released until securities are delivered.

Discount: The difference between the par value of a bond and the cost of the bond, when cost is below par. Some short-term securities, such as Treasury bills and bankers acceptances, are known as discount securities. They sell at a discount from par and return par value to the investor at maturity, without additional interest. Other securities trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

Duration: A measure of the timing of cash flows, such as the interest payments and the principal repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates.

Federal Funds Rate: Interest rate charged by banks with excess reserves at a Federal Reserve bank to banks needing overnight loans to meet reserve requirements.

Interest: The amount earned while owning a security, generally calculated as a percentage of the principal amount.

Investment Trust of California (CalTRUST): A Joint Powers Agency Authority created by local public agencies to deposit funds for investment. CalTRUST is authorized as an investment under California Government Code Section 53601(p). While there is no maximum balance imposed by CalTRUST, the City has established a $50 million limit. CalTRUST offers varying degrees of liquidity, with the short-term option providing that deposits can be converted to cash in 24 hours. Interest is distributed to those agencies participating on a per share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid monthly. CalTRUST retains a portion of the earnings for administrative costs, ranging between 12 and 20 basis points.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

GLOSSARY OF INVESTMENT TERMINOLOGY
19 Local Agency Investment Fund (LAIF): A voluntary investment alternative for local governments and special districts authorized by California Government Code Section 16429.1 et seq. There is no minimum investment period and the minimum transaction is $5,000. Each LAIF account is limited to 15 transactions per month and subject to a maximum balance, currently set by the State Treasurer at $75 million, but subject to change. LAIF offers high liquidity because deposits can be converted to cash in 24 hours with no interest lost. Interest is distributed to those agencies participating on a per share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains a portion for administrative costs, not to exceed five percent of the quarterly earnings.

The pooling of the State's surplus cash with the participant's surplus cash creates a multi-billion dollar money pool and allows diversified investments. In a high interest rate market, the City may do better than LAIF however, in times of low interest rates, LAIF’s yields tend to be higher.

The City invests in the Local Agency Investment Fund, whose Investment Policy allows investments in securities not specifically authorized by the City's Investment Policy. However these investments by LAIF are allowable under the California Government Code.

Market Risk: The possibility of an investor experiencing losses due to factors that affect the overall performance of the financial markets. Market risk is also known as undiversifiable risk because it affects all asset classes and is unpredictable.

Market Value: The price at which a security is trading and could presumably be purchased or sold.

Maturity: The date upon which the principal or stated value of an investment becomes due and payable.

Medium Term Corporate Notes: Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments traded in the secondary market. Medium Term Corporate Notes can be defined as extended maturity Commercial Paper. Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by an NRSRO, five year maximum maturity and may not exceed 30% of surplus funds. The City's restrictions are a maximum term of five years to maturity and total investments in Medium Term Corporate Notes may not exceed 25% of the City's surplus funds. Furthermore, the City may invest no more than 10% of its total portfolio in the commercial paper and medium-term corporate notes of any single issuer at the time of purchase.

Municipal Bonds: Debt securities issued by a state or local government or governmental entity.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

GLOSSARY OF INVESTMENT TERMINOLOGY
20 Nationally Recognized Statistical Rating Organization (NRSRO): A credit rating organization that provides an assessment of the creditworthiness of a firm or financial instrument(s), and is registered with the Securities and Exchange Commission.

Negotiable Certificates of Deposit: Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high-grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000, the secondary market usually trades in denominations of $500,000, and smaller lots are occasionally available. As a matter of practice, only the ten largest US banks, where there is a secondary market established for continued liquidity, are considered for investment. Purchases of Negotiable Certificate of Deposit may not exceed 25% of the City's surplus funds and five years to maturity. The City may invest no more than 10% of its total portfolio in the negotiable certificates of deposit of any single issuer.

Offer Price: The price asked by a seller of securities.

Par Value: The face value of a bond.

Premium: The difference between the par value of a bond and the market value of the bond, when the market price is above par. A bond is usually sold at a premium when it offers a coupon rate higher than prevailing interest rates.

Principal: The face value or par value of an investment.

Price Risk: The risk that the price of a bond sold prior to maturity will be less than the price at which the bond was originally purchased.

Reinvestment Risk: The risk that coupon payments (or other payments received) cannot be reinvested at the same rate as the initial investment.

Safekeeping: Storage and protection of a customer’s financial assets, provided as a service by an institution serving as Agent or Custodian and, where control is delegated by the customer.

Settlement Date: The date on which an investment trade/purchase is finalized, cash/assets are exchanged and all parties take possession of the securities/assets agreed-upon in the terms of the trade/purchase.

CITY OF CYPRESS

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023-24

GLOSSARY OF INVESTMENT TERMINOLOGY
21 U.S. Government Agency Securities: Debt securities issued or guaranteed by U.S. federal government agencies, or bonds issued by government-sponsored enterprises (GSEs). GSEs are corporations created by Congress to foster a public purpose. Bonds issues or guaranteed be federal agencies, such as the Government National Mortgage Association, are backed by the full faith and credit of the U. S. government. Bonds issued by GSEs, such as the Federal Nation Mortgage Association, are not backed by the same guarantee as federal government agencies.

U.S. Treasury Bills: Direct obligations of the United States Government issued weekly with maturity dates up to one year. They are issued and traded on a discount basis with interest calculated on a 360-day basis and actual invested days, and paid at maturity. They are a highly liquid security. An unlimited amount of the City’s portfolio may be invested in US Treasury Bills.

U.S. Treasury Notes: Direct obligations of the United States Government with original maturities of two to ten years. Notes are actively traded in a large secondary market and are very liquid. Interest is paid every six months until maturity. An unlimited amount of funds may be invested in US Treasury Notes with maximum terms of five years. The term may be extended if authorized by the City Council.

Yield: The rate of annual income return on an investment, expressed as a percentage.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 8.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Receive and File the Five-Year Technology Master Plan

RECOMMENDATION
Receive and file the Five-Year Technology Master Plan for FY 2023-24 through FY 2027-28.

DISCUSSION
The Technology Master Plan (Plan) provides a technology investment blueprint for the City and Recreation and Park District. The Plan categorizes and prioritizes technology projects for implementation over the next five years. It is updated and presented to the City Council annually in conjunction with the Budget.

The Plan for FY 2023-24 through FY 2027-28 remains focused on replacing in-person and paper services with new digital online services, as well as implementing additional accessibility services for the public. Online services have become a commonplace business standard that offer time savings and efficiencies benefiting both the public and the City.

Additionally, the Plan continues the City’s practice regarding the timely replacement of technological infrastructure. These infrastructure replacements, along with strong cybersecurity defenses, ensure the City remains protected and operations can continue uninterrupted.

Projects completed, or currently underway, from the Plan approved in conjunction with the FY 2022-23 budget include:

City Facilities and Parks Security Survey
City Facilities Copier Fleet Replacement
In-Car Video Replacement for Police Vehicles
Replacement of Police Vehicle Mobile Data Computers
Voice over IP Network (VoIP) Phone System
Recommended Plan projects for FY 2023-24 include:

Closed Captioning for City Council Meeting Streams
Data Center Infrastructure Replacement
Desktop/Laptop Computer Replacements
Maintenance Management and Asset Software System
Online Paperless Agenda Management Platform
Online Public Records Request System
Online Video Streaming Services
Public Works Paperless Digitization
Website Enhancements
BUDGET IMPACT
The FY 2023-24 Proposed Budget, scheduled for adoption on June 12, incorporates the $849,000 of technology investments included in the first year of the Plan. The Plan funding uses $339,000 of set-asides in the Technology Investment Fund, $455,000 of accumulated City and District replacement funds, and $55,000 of restricted Public Education Grant (PEG) monies.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Technology Master Plan - For the Five Years of FY 2023-24 through FY 2027-28 City of Cypress
Technology Master Plan
For the Five Years of
FY 2023-24 through FY 2027-28

TABLE OF CONTENTS
Introduction ……………...……………………………………………………………….……… 3
Figure 1: Technology Projects Initial Outlay Costs ...……………………………….………. 5 Figure 2: Technology Projects Ongoing Maintenance Costs …………………………….... 6 Figure 3: Technology Projects by Funding Source …………………………………………. 7 Customer Service Projects Detail …………..…………………………………...……………. 8 Organizational Efficiency/Transparency Projects Detail .…..………………...…………….. 10 Technology Infrastructure Projects Detail ……………….…………………..…...………….. 12

INTRODUCTION
Honorable Mayor and Members of the City Council,
We are pleased to present the City’s five-year Technology Master Plan. The Plan provides a blueprint for technology investments; much like the Capital Improvement Program (CIP) does for facilities and infrastructure. It also aims to enable the City to enhance the delivery of core municipal services to our community and to promote organizational effectiveness.

Plan Overview
The Technology Master Plan projects are funded through a variety of sources including the City’s Technology Investment Fund, which was established to provide start-up capital for new technology projects. Additionally, there are accumulated replacement funds set aside (largely from the General Fund) and some restricted monies (such as grants) which are available for the replacement of existing technology. The first year of the proposed Technology Master Plan calls for investing $339,000 from the Technology Investment Fund, $455,000 from Accumulated Replacement Funds, and $55,000 from Public Education Grant Monies.

The technology projects are classified into four categories:
• Customer service projects, which enhance the City’s abilities to serve its customers. • Organizational efficiency/transparency projects, which provide internal process efficiencies and enhance access to records and information through the City’s website. • Technology infrastructure projects, which provide for the replacement of vital existing equipment and invest in future needs.
• Unfunded future projects (if any) are of interest for staff and may be submitted to the City Council for future consideration. These projects may have significant funding requirements and/or legal barriers to consider prior to inclusion as a funded project in the first year of future Technology Master Plans.

Plan Objectives and Considerations
As online and digital-first solutions become more prevalent in everyday life, offering additional online service options to the public remains a high priority. Such enhancements are convenient and save time and resources for both the public and City personnel. Therefore, a major focus of the plan is to continue to provide high service levels through additional customer service and organizational efficiency projects. We have prioritized projects this year that meet these goals, which include an online public records request system and paperless digitization of existing public works blueprints and plans for online viewing.

Maintaining a regular hardware refresh cycle is crucial to ensure City personnel can work effectively, and to ensure the City’s infrastructure remains secure from hardware vulnerabilities.

Projects to meet this goal are also incorporated into this plan. Notable replacement projects for this year include an update of the City’s data center hardware and replacement of all City computers and laptops.

Other Major Technology Projects Not in the Proposed Plan While not in the proposed Plan, two significant public safety projects are expected to be initiated in FY 2023-24 which may impact the Information Technology Division’s ability to deliver all the projects scheduled in the first year of the Plan. First, the City’s Strategic Plan includes an objective to develop a strategy in early FY 2023-24 to deploy body worn cameras to Police patrol personnel. In addition, the FY 2022-23 Technology Master Plan and adopted budget includes the replacement of the police in-car video systems, which due to logistics and product availability delays will be carried over and re-budgeted in FY 2023-24. This project is expected to start early in the next fiscal year and may be expanded to include the new body worn camera system for the Police Department. Since the body worn camera project is still in an exploratory phase and a cost estimate has yet to be determined, the project is not included in the proposed Technology Master Plan. It is anticipated it will be incorporated into future Technology Master Plans once the scope, cost and timing of the project have been identified.

Conclusion
Continued funding of the Technology Master Plan is crucial to ensure resources are available to make needed improvements to the City’s technology infrastructure. We look forward to the successful implementation of these projects, and appreciate the City Council’s vision and ongoing commitment to the investment in the Technology Master Plan.

Page 4 of 19 ends

FIGURE 1: TECHNOLOGY PROJECTS INITIAL OUTLAY INVESTMENTS Project Description 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year

CUSTOMER SERVICE PROJECTS
Closed Captioning for Council Meeting Streams $ 35,000 $ - $ - $ - $ - $ 35,000 Online Public Records Request System 1,000 - - - - 1,000 Website Enhancements 50,000 - - - - 50,000
Customer Service Subtotal = $ 86,000 $ - $ - $ - $ - $ 86,000

ORGANIZATIONAL EFFICIENCY/TRANSPARENCY PROJECTS
Maintenance Mgmt & Asset Software System $ 250,000 $ - $ - $ - $ - $ 250,000 Online Paperless Agenda Management Platform 13,000 - - - - 13,000 Online Video Streaming Services 20,000 - - - - 20,000
Public Works Paperless Digitization 25,000 - - - - 25,000 Org Efficiency/Transparency Subtotal = $ 308,000 $ - $ - $ - $ - $ 308,000

TECHNOLOGY INFRASTRUCTURE PROJECTS
City Facility Conference Room AudioVisual $ - $ - $ - $ 30,000 $ - $ 30,000 City Facility Copier Fleet Replacement - - - - 70,000 70,000 City Facility Wi-Fi Replacement - 36,000 - - - 36,000
Community Center AudioVisual Enahncements - - 100,000 - - 100,000 Data Center Infrastructure Replacement 235,000 - - - - 235,000 Desktop/Laptop Computer Replacements 220,000 - - - - 220,000 Engineering Large Format Plotter - - - - 7,000 7,000
Firewall - Network Security Appliance Replacement - - - 40,000 - 40,000 In-Car Video Replacement for Police Vehicles - - - - 200,000 200,000 Network Switches Replacement - 37,500 - - - 37,500
Police Vehicle Mobile Data Computers Replacement - - - - 250,000 250,000 Public Works Digital Plan Review Workstations - - - - 20,000 20,000 RCS Large Format Plotters - - - 8,000 - 8,000
Senior Center AudioVisual Enhancements - 25,000 - - - 25,000 Senior Center Lab Computers - - - 7,200 - 7,200
Infrastructure Subtotal = $ 455,000 $ 98,500 $ 100,000 $ 85,200 $ 547,000 $ 1,285,700 TOTAL = $ 849,000 $ 98,500 $ 100,000 $ 85,200 $ 547,000 $ 1,679,700

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FIGURE 2: TECHNOLOGY PROJECTS ONGOING MAINTENANCE/SERVICE COSTS Project Description 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year

CUSTOMER SERVICE PROJECTS
Closed Captioning for Council Meeting Streams $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 40,000 Online Public Records Request System 9,000 9,000 9,000 9,000 9,000 45,000 Website Enhancements - - - - - -
Customer Service Subtotal = $ 17,000 $ 17,000 $ 17,000 $ 17,000 $ 17,000 $ 85,000

ORGANIZATIONAL EFFICIENCY/TRANSPARENCY PROJECTS
Maintenance Mgmt & Asset Software System $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 Online Paperless Agenda Management Platform 7,000 7,000 7,000 7,000 7,000 35,000 Online Video Streaming Services 10,000 10,000 10,000 10,000 10,000 50,000 Public Works Paperless Digitization - - - - - -
Org Efficiency/Transparency Subtotal = $ 47,000 $ 47,000 $ 47,000 $ 47,000 $ 47,000 $ 235,000

TECHNOLOGY INFRASTRUCTURE PROJECTS
City Facility Conference Room Audiovisual $ - $ - $ - $ - $ - $ - City Facility Copier Fleet Replacement - - - - 16,000 16,000 City Facility Wi-Fi Replacement - 1,650 1,650 1,650 1,650 6,600 Community Center Audiovisual Enhancements - - 6,000 6,000 6,000 18,000 Data Center Infrastructure Replacement 25,000 25,000 25,000 25,000 25,000 125,000 Desktop/Laptop Replacements 30,000 30,000 30,000 30,000 30,000 150,000 Engineering Large Format Plotter - - - - - -
Firewall - Network Security Appliance Replacement - - - 10,600 10,600 21,200 In-Car Video Replacement for Police Vehicles - - - - 10,000 10,000 Network Switches Replacement - 4,500 4,500 4,500 4,500 18,000 Police Vehicle Mobile Data Computers Replacement - - - - - - Public Works Digital Plan Review Workstations - - - - - - RCS Large Format Plotters - - - - - -
Senior Center AudioVisual Enhancements - 3,000 3,000 3,000 3,000 12,000 Senior Center Lab Computers - - - - - -
Infrastructure Subtotal = $ 55,000 $ 64,150 $ 70,150 $ 80,750 $ 106,750 $ 376,800 TOTAL = $ 119,000 $ 128,150 $ 134,150 $ 144,750 $ 170,750 $ 526,050

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FIGURE 3: TECHNOLOGY PROJECTS BY FUNDING SOURCE FOR FY 2023-24 Project Description
Technology
Investment
Fund
Accumulated
Replacement
Fund Other Total

CUSTOMER SERVICE PROJECTS
Closed Captioning for Council Meeting Streams* $ - $ - $ 35,000 $ 35,000 Online Public Records Request System 1,000 - - 1,000
Website Enhancements 50,000 - - 50,000
Customer Service Subtotal= $ 51,000 $ - $ 35,000 $ 86,000

ORGANIZATIONAL EFFICIENCY/TRANSPARENCY PROJECTS
Maintenance Mgmt & Asset Software System $ 250,000 $ - $ - $ 250,000 Online Paperless Agenda Management Platform 13,000 - - 13,000 Online Video Streaming Services* - - 20,000 20,000
Public Works Paperless Digitization 25,000 - - 25,000
Organizational Efficiency/Transparency Subtotal = $ 288,000 $ - $ 20,000 $ 308,000

TECHNOLOGY INFRASTRUCTURE PROJECTS
Data Center Infrastructure Replacement $ - $ 235,000 $ - $ 235,000 Desktop/Laptop Computer Replacements - 220,000 - 220,000 Technology Infrastructure Subtotal = $ - $ 455,000 $ - $ 455,000 $ 339,000 $ 455,000 $ 55,000 $ 849,000
*Funded by Public Education Grant Monies

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CUSTOMER SERVICE PROJECTS
Project Title: Closed Captioning for Council Meeting Streams Requesting Dept.: Administration
One-Time Cost: $35,000
Ongoing Cost: $8,000 Annually
Recommended Year: FY 2023-24
Funding Source: Public Education Grant (PEG) Monies
The City’s Council Meetings are currently broadcast live through public access cable channel 36, as well as streamed live through the City’s website. Closed captions are offered through the cable system broadcast, but not through the City’s live stream on the website. This project would implement captioning services for adding closed captions to live and previously recorded Council Meetings streamed through the City’s website. This will require a one-time investment in new captioning hardware equipment and an ongoing service fee to the captioning provider for captioning services. Adding closed captions to Council Meetings streamed through the website adds another point of accessibility for the public.

Project Title: Online Public Records Request System
Requesting Dept.: Administration
One-Time Cost: $1,000
Ongoing Cost: $9,000 Annually
Recommended Year: FY 2023-24
Funding Source: Technology Investment Fund
This project is the proposed implementation of an online public records request system that would allow the public to submit requests for public records online, as well as provide staff with a fully integrated solution to efficiently route, monitor and respond to pending requests. The City’s current public records request process is completely manual and requires the public to submit requests via a manual form either in-person or via email. An online public records system will increase efficiencies and make the process of requesting public records easier for the public. As part of this project, the City would need to procure a software system and budget for annual service/maintenance costs in future budget years.

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CUSTOMER SERVICE PROJECTS (cont.)
Project Title: Website Enhancements
Requesting Dept.: Administration
One-Time Cost: $50,000
Ongoing Cost: N/A
Recommended Year: FY 2023-24
Funding Source: Technology Investment Fund
The project is the proposed review and update to the City’s website as it relates to the text copy and information displayed throughout the website. A third party copy/content writer service will be used in conjunction with staff to rewrite information on the website to be up to date, accurate, and consistent throughout the site. This service should also provide guidelines and templates for staff to create new copy content in the future. The goal of this project would be to ensure that information displayed on the city website is clear, concise, and consistent throughout for the effective and efficient use of the public.

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ORGANIZATIONAL EFFICIENCY/TRANSPARENCY PROJECTS
Project Title: Maintenance Management & Asset Software System Requesting Dept.: Public Works
One-Time Cost: $250,000
Ongoing Cost: $30,000 Annually
Recommended Year: FY 2023-24
Funding Source: Technology Investment Fund
The City currently uses outdated software and processes for work order tracking and asset management.

The existing tracking system is not directly linked to any infrastructure assets. New integrated software for both work orders and asset management would provide both cost and tracking efficiencies and increase productivity. This software could also be configured to allow City contractors to input data into the system to create accountability and allow staff to manage the productivity of contractors. Staff would recommend a cloud-based system that would not require the utilization of City servers. Staff envisions this software will integrate with the public mobile app for 311 reporting by the public.

Project Title: Online Paperless Agenda Management Platform Requesting Dept.: Administration
One-Time Cost: $13,000
Ongoing Cost: $7,000 Annually
Recommended Year: FY 2023-24
Funding Source: Technology Investment Fund
The project is the replacement/update to the City’s online paperless agenda management platform. The City currently contracts with Destiny Software, Inc. for the AgendaQuick software system. The current contract is set to expire at the end of FY 2022-23. The agenda management platform is used to create, review, assemble and publish paperless agendas for City Council meetings. The agenda management platform is integrated with the City’s website, making the agenda packet easily accessible and available for the public. Additionally, the agenda management platform works in collaboration with the City’s video streaming service to provide the public with full access and transparency of City Council meetings. As part of this project, the City would need to procure a software system and budget for annual maintenance costs in future budget years.

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ORGANIZATIONAL EFFICIENCY/TRANSPARENCY PROJECTS (cont.) Project Title: Online Video Streaming Services
Requesting Dept.: Administration
One-Time Cost: $20,000
Ongoing Cost: $10,000 Annually
Recommended Year: FY 2023-24
Funding Source: Public Education Grant (PEG) Monies
The project is the replacement/update to the City’s online video streaming and archiving service. The City currently contracts with Swagit Productions, LLC for the streaming of City Council Meeting video online and archival on the City’s website. The current contract is set to expire at the end of FY 2022-23.

Video streaming allows the public to watch City Council meetings live on the City’s website. Additionally, the video archive indexes the content of the meeting video, allowing the public to choose video pertaining to a specific agenda item or view the entire meeting. Archived video is available for viewing on the City’s website and in integrated into the City’s online agenda management platform. Additionally, with recent updates to technology since the City first entered into a video streaming contract, the possibility exists to also incorporate closed captioning services as part of the video streaming package. As part of this project, the City would need to purchase new broadcast hardware to be installed in the Council Chambers video equipment system, as well as budget for ongoing streaming service costs in future budget years.

Project Title: Public Works Paperless Digitization
Requesting Dept.: Public Works
One-Time Cost: $25,000
Ongoing Cost: N/A
Recommended Year: FY 2023-24
Funding Source: Technology Investment Fund
This project is for digitizing and indexing services for existing paper based large format Engineering plans and records. The Public Works Department has years of paper plans and records that are not currently available in a digital format. These project plans and records will be digitally scanned, indexed, and imported into the city’s existing record management system. This will improve record management and accessibility, and preserve the record of these documents.

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TECHNOLOGY INFRASTRUCTURE PROJECTS
Project Title: City Facility Conference Room Audiovisual Requesting Dept.: Finance & Administrative Services
One-Time Cost: $30,000
Ongoing Cost: N/A
Recommended Year: FY 2026-27
Funding Source: Accumulated Replacement Funds & Technology Investment Fund This project is the proposed purchase of replacement or addition of audiovisual technology for the city’s conference rooms located at all city facilities. Once audiovisual technology in each city facility conference room reaches end-of-life, new wall mounted displays will be installed with small form computers and peripherals. This allows for meetings that are more efficient and allow for online meetings and webinars to be conducted, reducing the need for in-person meetings at city facilities.

Project Title: City Facility Copier Fleet Replacement
Requesting Dept.: Finance & Administrative Services
One-Time Cost: $70,000
Ongoing Cost: $16,000 Annually
Recommended Year: FY 2027-28
Funding Source: Accumulated Replacement Funds
This project is the replacement of the City’s copier fleet, which will be nearing end-of-life in 2028 and will no longer be supported by the manufacturer at that time. These copiers provide high volume scanning, copying, scan to email, and scan to fax capabilities as well as advanced printing functionality throughout all city offices.

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: City Facility Wi-Fi Replacement
Requesting Dept.: Finance & Administrative Services
One-Time Cost: $36,000
Ongoing Cost: $1,650 Annually
Recommended Year: FY 2024-25
Funding Source: Accumulated Replacement Funds
The City’s Wi-Fi access points will reach end-of-life in 2024 and will need to be replaced. A Wi-Fi access point connects each mobile device on the City’s network (phones, notebooks, tablets, etc.) The access points are used to connect to the City’s laptops and other mobile devices as well as serve the city’s public Wi-Fi at all city facilities.

Project Title: Community Center Audiovisual Enhancements Requesting Dept.: Recreation & Community Services
One-Time Cost: $100,000
Ongoing Cost: $6,000 Annually
Recommended Year: FY 2025-26
Funding Source: CRPD General Fund
The audiovisual (AV) technology in the ballroom of the Community Center was updated in 2021. The current AV is expected to be out of date with current standards and reach end-of-life in 2026. This project will add new digital connection types, and replace all AV related hardware deemed end-of-life.

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: Data Center Infrastructure Replacement
Requesting Dept.: Finance & Administrative Services
One-Time Cost: $235,000
Ongoing Cost: $25,000 Annually
Recommended Year: FY 2023-24
Funding Source: Accumulated Replacement Funds
The City’s servers and storage appliances have reached end-of-life as of 2022 and need to be replaced to ensure continued operation of the City’s servers and applications. Servers and storage appliances are used to house the City’s data, backups, host printing services, manage file permissions, and run applications for all departments.

Project Title: Desktop/Laptop and Microsoft Office Replacement Requesting Dept.: Finance & Administrative Services
One-Time Cost: $220,000
Ongoing Cost: $30,000 Annually
Recommended Year: FY 2023-24
Funding Source: Accumulated Replacement Funds
Desktop and notebook computers and Microsoft Office software will reach end-of-life in 2023 and will need to be replaced. The PC replacement is necessary to stay current with industry standard hardware, software, and security standards. This project includes the replacement of all staff desktop computer workstations, laptops, and accompanying Microsoft Office productivity software.

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: Engineering Large Format Plotter
Requesting Dept.: Public Works
One-Time Cost: $7,000
Ongoing Cost: N/A
Recommended Year: FY 2027-28
Funding Source: Accumulated Replacement Funds
Project Description:

This project is the proposed replacement of the large format Public Works printer. The plotters are typically used for plans and large signage for project notices. The current large format printers are expected to need replacement in FY 2027-2028.

Project Title: Firewalls – Network Security Appliance Replacement Requesting Dept.: Finance & Administrative Services
One-Time Cost: $40,000
Ongoing Cost: $10,600 Annually
Recommended Year: FY 2026-27
Funding Source: Accumulated Replacement Funds
The City’s firewalls will reach end-of-life in 2027. These appliances provide defense from unauthorized inbound access and allows for outbound communication. The appliances also protect the sensitive data in the Police Department from the rest of the City’s local area network to insure compliance with the California Law Enforcement Telecommunications System (CLETS).

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: In-Car Video Replacement for Police Vehicles Requesting Dept.: Police
One-Time Cost: $200,000
Ongoing Cost: $10,000 Annually
Recommended Year: FY 2027-28
Funding Source: Accumulated Replacement Funds
The Cypress Police Department will need to replace its in-car video equipment, whose hardware warranty will expire in 2028. In-car video recordings are necessary to chronicle police activity and are activated by vehicle speed, the initiation of lights and siren or manually activated by a Police Officer.

Project Title: Network Switches Replacement
Requesting Dept.: Finance & Administrative Services
One-Time Cost: $37,500
Ongoing Cost: $4,500 Annually
Recommended Year: FY 2024-25
Funding Source: Accumulated Replacement Funds
The City’s network switches will reach end-of-life in 2024 and will need to be replaced. A network switch connects each device on the City’s network (PCs, notebooks, tablets, etc.) The switches are used to interconnect to the City’s file, print, and application servers with endpoint devices and the internet.

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: Police Vehicle Mobile Data Computers Replacement Requesting Dept.: Police
One-Time Cost: $250,000
Ongoing Cost: N/A
Recommended Year: FY 2027-28
Funding Source: Accumulated Replacement Funds
The Cypress Police Department will need to replace its mobile computers when the hardware warranty expires in March 2028. Purchased in August 2022, the expected life of the current mobile devices is 5 years. These devices are used 24 hours a day for police patrol operations and are necessary to transmit criminal information to the mobile police units, maintain communication with dispatch, run plates, check identification, map the location of the police cruisers, check for warrants, etc.

Project Title: Public Works Digital Plan Review Workstations Requesting Dept.: Public Works
One-Time Cost: $20,000
Ongoing Cost: N/A
Recommended Year: FY 2027-28
Funding Source: Accumulated Replacement Funds
Project Description:

Digital workstations consisting of a monitor and tablet allow Public Works to review and mark-up plans digitally at the counter, at desks, and bring that information in the field. The review process allows City staff to support its existing online permitting plan check system and continue digital submissions and corrections. The current digital plan review workstations are expected to need replacement FY 2027-28.

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: RCS Large Format Plotters
Requesting Dept.: Recreation & Community Services
One-Time Cost: $8,000
Ongoing Cost: N/A
Recommended Year: FY 2026-27
Funding Source: Accumulated Replacement Funds
This project is the proposed replacement of the large format printers located at the community and senior centers. The plotters are typically used for large signage and posters throughout the centers for various programs and services offered to the community. The current large format printers are expected to need replacement 2026.

Project Title: Senior Center Audiovisual Enhancements
Requesting Dept.: Recreation & Community Services
One-Time Cost: $25,000
Ongoing Cost: $3,000 Annually
Recommended Year: FY 2024-25
Funding Source: CRPD General Fund
The audiovisual (AV) technology in the multipurpose room of the Senior Center was updated in 2019.

The current AV is expected to be out of date with current standards and reach end-of-life in 2024. This project will add new digital connection types, and replace all AV related hardware deemed end-of-life.

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TECHNOLOGY INFRASTRUCTURE PROJECTS (cont.)
Project Title: Senior Center Lab Computers
Requesting Dept.: Recreation & Community Services
One-Time Cost: $7,200
Ongoing Cost: N/A
Recommended Year: FY 2026-27
Funding Source: Accumulated Replacement Funds
The Senior Center offers computer and internet access to its patrons in the form of eight all-in-one desktop computers located in the computer lab. These computers were installed in 2021 and will reach the end of their useful life by 2026 due to their aging operating system and hardware components. These PCs will be replaced with new all-in-one PCs with the latest operating system and current hardware technology.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 9.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Receive and File the FY 2023-24 Master Fee Schedule

RECOMMENDATION
Receive and file the updated FY 2023-24 Master Fee Schedule which incorporates annual cost-of-living adjustments for City and Park District user fees.

DISCUSSION
In 2019, the City Council updated user fees for the first time in more than a decade. The updated fees were the result of a comprehensive fee study conducted by a consultant. In general, City user fees are established to recover the full cost of discretionary services provided to a user while Recreation and Park District fees are intended to provide sustainable subsidies to customers.

To ensure fees keep pace with the costs to provide services, the 2019 resolution approving the Master Fee Schedule includes an automatic cost-of-living adjustment be applied annually to all user fees effective July 1st. The annual cost-of-living adjustment is based on the March Consumer Price Index (CPI) and is applied to fees in conjunction with the new budget fiscal year. The FY 2023-24 Master Fee Schedule includes a 3.65% cost-of-living adjustment for all user fees established by the City and District.

The new fee schedule is effective July 1, 2023. However, because some programs must be advertised or billed well in advance of the new fees being established, some fee increases will be deferred until it is administratively feasible to implement the changes. For example, most changes to Recreation program fees will be deferred until the publication of the Fall Activity Guide.

Fines, developer fees, and fees set by the State of California remain unchanged, as these fees are not subject to the annual cost-of-living adjustment applied to user fees.

BUDGET IMPACT
The fee adjustments are estimated to generate an additional $50,000 to $80,000 of annual The fee adjustments are estimated to generate an additional $50,000 to $80,000 of annual revenue that help offset the annual cost increases associated with providing these services.

These increases have been factored into the FY 2023-24 Proposed Budget which will be considered for adoption on June 12, 2023.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
FY 2023-24 Master Fee Schedule
FY 2023-24 Master Fee Schedule (with changes)

Page 1 of 20 ends

REF # Description Fee
General/Permit Fees
1 Alcohol Beverage Control Permit $1,322
2 Bingo Licensing (Initial) $1,135
3 Bingo Licensing (Annual) $192
4 Business License Administration Fee $33
5 Carnival/Circus Permit $1,550
6 Fortune Telling Permit $779
7 Parade Permit $1,698
8 Returned Check Fee $57
9 Solicitor Permit (Initial) $380
10 Solicitor Permit (Annual) $380
11 Special Permit - High Risk Businesses $380
City Clerk Fees
12 Document Certification $60
13 Duplication of City Council Meeting - Audio
(Physical Media) $30
14 Duplication of City Council Meeting - Video
(Physical Media) $30
15 Records Requests - Printed Materials $1 first copy + $0.10 per page City of Cypress
Master Fee Schedule
Effective July 1, 2023
Administration and Finance

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REF # Description Fee
Planning
16 ABC - Letter of Public Convenience $97
17 Administrative Adjustment (Minor Variance) $609
18 Appeal - Director $876
19 Appeal - City Council $1,339
20 Code Enforcement Reinspection $102
21 CC&R Review $293
22 Conditional Use Permit - Major $8,205
23 Conditional Use Permit - Minor $4,193
24 Conditional Use Permit - Extension (Flat Fee) $779
25 Crime Prevention Through Environmental Design (CPTED) Plan Reviews $1,023
26 Density Bonus Agreement - Initial Review $994
27 Density Bonus Agreement - Annual Review $198
28 Design Review Committee - Major $3,919
29 Design Review Committee - Minor $1,606
30 Preliminary Project Review - SFR $1,215
31 Preliminary Project Review - Minor $975
32 Preliminary Project Review - All others $1,992
33 Determination of Use $730
34 Development Agreement - Establish/Revise $4,578
35 Development Agreement - Annual Review $535
36 Entertainment Permit $796
37 Environmental Evaluation - Exempt $232
38 Environmental Evaluation - Mitigated Negative Declaration $1,705 City of Cypress
Master Fee Schedule
Effective July 1, 2023
Community Development

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Community Development
Planning (Cont.)
39 Environmental Evaluation - Negative Declaration $876 40 Environmental Impact Report Review & Certification $13,175 41 Extension of Time - Other Matters $682
42 Film Permit $657
43 General Plan Amendment/ Revision $3,311
44 Landscape Inspection $110
45 Landscape Plan Review $585
46 Lot Line Adjustment - Non Single Family $2,192
47 Lot Line Adjustment - Single-Family $1,509
48 Mitigation Monitoring - Initial $2,971
49 Mitigation Monitoring - Annual $730
50 Ordinance Amendment $4,578
51 Public Safety Review Permit $2,083
52 Specific Plan - Staff Review $4,466
53 Staff Review Committee Permit $1,047
54 Temporary Use Permit - Major $560
55 Temporary Use Permit - Minor $135
56 Tentative Parcel Map $2,777
57 Tentative Tract Map $3,507
58 Variance $2,901
59 Vesting Map $2,776
60 Zone Change $6,506
61 Minor Zoning Adjustment (Director's Review) $583
62 Zoning Compliance/Rebuild Letter $463
2) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which may exceed the minimum fee.
1) Most services may be expedited, subject to availability, for two times the amount of the fee(s).

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REF # Description Fee
Building Permit Fee Table *
63 Total Valuation $1 to $500 $30.00
64 Total Valuation $501 to $2,000
$30 for first $500 plus $4 for each additional $100,
or fraction thereof, to and including $2,000
65 Total Valuation $2,001 to $25,000
$90 for first $2,000 plus $18 for each additional
$1,000, or fraction thereof, to and including
$25,000
66 Total Valuation $25,001 to $50,000
$504 for first $25,000 plus $13 for each additional
$1,000, or fraction thereof, to and including
$50,000
67 Total Valuation $50,001 to $100,000
$829 for first $50,000 plus $9 for each additional
$1,000, or fraction thereof, to and including
$100,000
68 Total Valuation $100,001 to $500,000
$1,279 for first $100,000 plus $7 for each
additional $1,000, or fraction thereof, to and
including $500,000
69 Total Valuation $500,001 to $1,000,000
$4,079 for first $500,000 plus $6 for each
additional $1,000, or fraction thereof, to and
including $1,000,000
70 Total Valuation $1,000,001 and up $7,079 for first $1,000,000 plus $4 for each additional $1,000, or fraction thereof
71 Building Plan Check 65% of Building Permit Fee
72 Mechanical/Electrical/Plumbing Plan Check 15% of Building Permit Fee 73 Energy Plan Check 25% of Building Permit Fee
* Valuations will be established using the square footage construction costs from the Annual International Code Council multiplied by a local county adjustment factor as approved by the Building Official.

Some services may be expedited, subject to availability, for 1.5 times the amount of the fee(s).

City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

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REF # Description Fee
Building
74 Additions Per valuation
75 Interior Remodel - Garage/Bonus Room $100
76 Patio Cover - Lattice $29
77 Solid Wood Cover $34
78 Aluminum - Open Cover $37
79 Aluminum - Enclosed $73
80 Solarium Room $112
81 Deck - Wood $40
82 Wall Signs $45
83 Pole Signs $67
84 Monument Signs $114
85 Fire Sprinklers $5
86 Swimming Pools - Plus $600 for Spa $69
87 Rack Systems (per rack) $460
88 Fireplace (pre-fabricated) valuation + mechanical permit $2,302 89 Grease Interceptor/Clarifier + issuance $103
90 Grease Trap + issuance $42
91 Tenant Improvements - Commercial T.I. (per sq. ft) $81 Re-Roofing - Per square (100 square feet)
92 Composition (rolled, rock, shingle) $253
93 Wood (Class C) shakes and shingles $541
94 Tile/Aluminum (concrete and clay) $633
Building Permit Fees (per hour)
95 Inspections outside of normal business hours - minimum charge-two hours $71 96 Reinspection fees assessed under provisions of Section 305.8 $71 97 Inspections for which no fee is specifically indicated - minimum charge-one half hour
$71
98 Additional plan review required by changes, additions or revisions to plans - minimum charge-one half hour
$71
99 For use of outside consultants for plan checking and inspections, or both Actual Cost Miscellaneous/Valuation Based Fee Rates (per square foot unless otherwise indicated) City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works
Building (Cont.)
Mechanical Fees
100 F.A.U. 1-100M $22
101 F.A.U. Over 100M $26
102 Duct Alter or Add $15
103 Kitchen/ Bath Vent $11
104 Comm Hood $15
105 Air Condition Unit $22
106 Wall Furnace $22
107 Gas System (up to 5 outlets) $8
108 Outlets over 5 $2
109 Evap 1-10M $15
110 Evap Over 10M $26
111 Heating Permit $34
Electrical Fees
112 Outlets 1-20 $2
113 Outlets Over 20 $1
114 Lighting Fixtures $2
115 Range-Oven-Garbage Disposal $8
116 Clothes Dryer - Auto Washer $8
117 Water Heater - Pool Htr - Space Htr $8
118 New Residential - Outlets (sq/ft) $0
119 Motors Over Inc. HP 0-1 $8
120 Motors Over Inc. HP 1-10 $18
121 Motors Over Inc. HP 10-50 $34
122 Miscellaneous $26
123 Each Meter - Service 0-600V not over 200A $43
124 Each Meter - Service 600V over 200A $87
125 Each Meter - Service 600V over 400A $172
126 Panel Board $26
127 Swim Pool/ Spa $69
128 Time Clock $8
129 Signs - No. of Trans or Bals $34
130 Signs - No. of Lamps $8
131 Temp Power Poles $34
132 Additional Support Poles $0
133 Supplement Permit $12
134 Electrical Permit $34

Page 7 of 20 ends

REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works
Building (Cont.)
Plumbing Fees
135 Water Closet $14
136 Bath Tub $14
137 Shower $14
138 Lavatory $14
139 Sink $14
140 Dishwasher $14
141 Laundry Tub $14
142 Clothes Washer $14
143 Floor Drain $14
144 Floor Sink $14
145 Miscellaneous Items $14
146 Water Heater $18
147 Gas System (up to 5 outlets) $8
148 Outlets over 5 $2
149 Vacuum Breaker $18
150 Install/ Alter Water System $8
151 Install/ Alter Waste or Vents $8
152 House Sewer $103
153 Connect Add H.S. $8
154 P-Trap Pool Drain $14
155 Sewer Cap $14
156 Plumbing Permit $34
Grading/Permitting Inspection Fees
157 Grading/Drainage/Water Quality Permit/Inspections $351 minimum fee/actual cost

Page 8 of 20 ends

REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works
Building (Cont.)
Miscellaneous Fee Rates
158 Mobile Home Fees Per State Schedule
159 Issuance Fee $68
160 Temporary Certificate of Occupancy (for each 30 days) $192 161 Request for Alternate Methods and Material $192
162 Annual Day Care Inspections $164
163 Special Inspections ($ minimum/Charge Hourly) $164
164 Building Permit Time Extension $231
165 Building Relocation Inspection $165
166 Building Demolition Per Valuation
167 Pool Demo/ In-fill Per Valuation
168 Plan Retrieval $48
169 Subpoenas (including research/ copying) $288
170 Copies $1 first copy/$0.10 per page
Masonry Fee Rates
Height of Masonry Wall/Height of Retaining Wall (feet)
171 1 $0/$29
172 2 $0/$45
173 3 $0/$61
174 4 $48/$83
175 5 $61/$102
176 6 $73/$123
177 7 $86/$141
178 8 $97/$0
1) Some services may be expedited, subject to availability, for 1.5 times the amount of the fee(s).

Page 9 of 20 ends

REF # Description Fee
Public Works
Environmental Inspection/National Pollution Discharge Elimination System Fats, Oils, and Grease (FOG) Program
179 Best Management Practice Inspection - Annual $71
180 Best Management Practice Reinspection $129
181 Construction and Demolition w/Franchise Waste Hauler $94 182 Construction and Demolition w/Self-Hauling $375
183 Grease Control Device Inspection - Annual $71
184 Grease Control Device Reinspection $129
185 New Grease Control Device Inspection $129
186 New Grease Control Device Plan Check $165
187 Annual NPDES High Priority Inspection $259
188 Annual NPDES Low/Medium Priority Inspection $123
189 Additional Environmental Services (Hourly) $117
Water Quality Management Plan (WQMP) Fees
190 All development projects shall pay a minimum deposit for the review and approval of Water Quality Management Plans (WQMP) as defined in the City of Cypress National Pollutant Discharge Elimination System (NPDES) Stormwater Program and the City of Cypress Local Implementation Plan (LIP)
Small Project - $586 minimum deposit based on
actual costs for small projects. Additional deposits
may be required based on the accuracy and
completeness of the project submittal.

Large Project - $879 minimum deposit based on
actual costs for large projects. Additional deposits
may be required based on the quality of the project
submittal.
191 Additional Review of Water Quality Management Plan (Minimum Fee; additional charged hourly) $879
1) Unless otherwise noted, all fees are the minimum fee for the services. The final fee is based on actual costs, which may City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

Page 10 of 20 ends

REF # Description Fee
Public Works
Citywide Traffic Improvement Fees
Commercial - Retail
192 Shopping Center - Less than 50,000 SF $1.81 per SF - Includes 50% Passby Credit 193 Shopping Center - 100,000 SF $1.67 per SF - Includes 40% Passby Credit 194 Shopping Center - 200,000 SF $1.54 per SF - Includes 30% Passby Credit 195 Shopping Center - 300,000 SF $1.40 per SF - Includes 25% Passby Credit 196 Restaurant - Fast Food w/ Drive-Through $18.81 per SF - Includes 40% Passby Credit 197 Restaurant - Fast Food w/o Drive-Through $16.43 per SF - Includes 40% Passby Credit 198 Restaurant - High Turnover (Family) $8.18 per SF - Includes 25% Passby Credit 199 Restaurant - Quality (Dinner House) $2.62 per SF - Includes 10% Passby Credit 200 Hotel $409 per Room
201 Motel $409 per Room
202 Discount Store (Freestanding) $1.35 per SF
203 Hardware/ Paint Store $2.03 per SF
204 New Car Sales $1.56 per SF
Residential
205 Single Family (Low Density) $595 per DU
206 Low Rise Condo/ Townhome (Medium Density) $508 per DU 207 Low Rise Apartment (High Density) $358 per DU
208 Retirement Community $154 per DU
209 Elderly Housing (Attached) $44 per DU
Office - Industrial
210 General Office - Less than 50,000 SF $1.52 per SF
211 General Office - 100,000 SF $1.28 per SF
212 General Office - 200,000 SF $1.09 per SF
213 General Office - 400,000 SF $0.92 per SF
214 General Office - 600,000 SF $0.84 per SF
215 General Office - 800,000 SF or greater $0.78 per SF 216 Single Tenant/ Corporate Office $1.20 per SF
217 Research & Development $0.79 per SF
218 Warehouse $0.44 per SF
219 Light Industrial $0.65 per SF
220 Manufacturing $0.52 per SF
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

Page 11 of 20 ends

REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works
Regional Traffic Improvement Fees
Commercial - Retail
221 Shopping Center - Less than 50,000 SF $0.16 per SF - Includes 50% Passby Credit 222 Shopping Center - 100,000 SF $0.15 per SF - Includes 40% Passby Credit 223 Shopping Center - 200,000 SF $0.13 per SF - Includes 30% Passby Credit 224 Shopping Center - 300,000 SF $0.12 per SF - Includes 25% Passby Credit 225 Restaurant - Fast Food w/ Drive-Through $1.64 per SF - Includes 40% Passby Credit 226 Restaurant - Fast Food w/o Drive-Through $1.43 per SF - Includes 40% Passby Credit 227 Restaurant - High Turnover (Family) $0.71 per SF - Includes 25% Passby Credit 228 Restaurant - Quality (Dinner House) $0.22 per SF - Includes 10% Passby Credit 229 Hotel $36 per Room
230 Motel $36 per Room
231 Discount Store (Freestanding) $0.12 per SF
232 Hardware/ Paint Store $0.18 per SF
233 New Car Sales $0.14 per SF
Residential
234 Single Family (Low Density) $52 per DU
235 Low Rise Condo/ Townhome (Medium Density) $44 per DU 236 Low Rise Apartment (High Density) $31 per DU
237 Retirement Community $13.46 per DU
238 Elderly Housing (Attached) $3.85 per DU
Office - Industrial
239 General Office - Less than 50,000 SF $0.13 per SF
240 General Office - 100,000 SF $0.11 per SF
241 General Office - 200,000 SF $0.10 per SF
242 General Office - 400,000 SF $0.08 per SF
243 General Office - 600,000 SF $0.07 per SF
244 General Office - 800,000 SF or greater $0.06 per SF 245 Single Tenant/ Corporate Office $0.11 per SF
246 Research & Development $0.07 per SF
247 Warehouse $0.04 per SF
248 Light Industrial $0.06 per SF
249 Manufacturing $0.05 per SF
* Fixed fee
1) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which may exceed the minimum fee.

Public Works (Cont.)

Page 12 of 20 ends

REF # Description Fee
Public Works (Cont.)
Development and Permit Fees
250 Grading Plan Check $1,511
251 Public Works Plan Check $1,511
252 Final Parcel Map Check $1,056
253 Final Tract Map Check $1,056
254 Public Works Permit - Small $180
255 Public Works Permit - Medium $1,356
256 Public Works Permit - Large $3,290
257 Street Abandonment $820
258 Transportation Permit * $18 Trip/$82 Annual
259 Drainage Fee for Master Drainage Plan * $7,940/acre Residential Parking Permits
260 Permit Fee * $36
261 Permit Replacement Fee * $26
262 Fine for Misuse of Parking Permit * $100
Park Development Fee
263 Fee in lieu of parkland dedication, for residential subdivisions, apartments, 2nd units, etc. * $23,421
* Fixed fee
1) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

Page 13 of 20 ends

REF # Description Fee
264 Arrest Booking Fee $419
265 Blood Draw Recovery Fee 1 $128
266 Copy of Citation/Police Report/Log Item $1 first copy + $0.10 per page 267 Criminal History Verification $52
268 Firing Range Rental (per person) $109
269 Repossession - Verification Fee 2 $15
270 Ride Along (may be waived at Chief's discretion) $77 271 Storage of Relinquished Firearms (annual, per weapon) $259 272 Subpoena (Civil) for Records (15 day requirement) 2 $15 + duplication 273 Subpoena (Civil) for Officer Appearance (per day) 2 $275 274 Subpoena (Audio or Video) $109
275 Subpoena (Photo/Digital Duplication) $109
276 Vehicle Inspection $34
277 Vehicle Permits $15
278 Vehicle Release $158
279 Vehicle Release (30-day impound) $264
280 Vehicle Release (30-day impound/with hearing) $309
Alarm System Fees and Fines
281 Business Alarm Permit Fee $52
282 Residential Alarm Permit Fee $52
283 Failure to Register Alarm System Fine $30 for first violation 284 $50 for second violation
285 $100 for third and subsequent violations
286 False Alarm Fine (within any calendar year) $0 - first two false alarms 287 $70 - third false alarm
288 $110 - fourth false alarm
289 $130 - fifth false alarm
290 $170 - sixth false alarm
291 $200 - seventh false alarm
292 $500 - eighth and subsequent false alarms
293 Extraordinary Police Services (Minimum fee) $1,172
1 Fee is based on actual contract cost and is subject to change. 2 Fee is set by the State of California and is subject to change.

General Fees
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Police

Page 14 of 20 ends

REF # Description Current Fee
Sports Programs
294 Adult Basketball/per team (11 week) $466
295 Softball $499
296 Open Gym - Youth/Adult $4
297 Semi-private swim lessons (4 lessons) $98
298 Swim lessons (2 weeks) $59
299 Basketball sports camp $95
300 Youth Basketball League - Summer $95
301 Youth Basketball League - Winter $117
302 Volleyball sports camp $95
303 Youth Volleyball League - Fall $95
304 Youth Volleyball League - Spring $95
305 Pee Wee Sports $52
306 Challenger Basketball - Summer $0
307 5K/10K Walker $45
308 5K/10K Pre-registration Runner $52
309 5K/10K Late registration Runner $64
Youth Programs
310 Day Camp - Weekly $153
311 Day Camp - AM/PM Care - Weekly $39
312 Day Camp Excursions $30
313 Kids Corner - 3 Year Olds (9weeks, 2x/week) $264
314 Kids Corner - 4 Year Olds (9weeks, 3x/week) $356
315 Kids Corner - Summer $241
316 Birthdays $403
317 Birthdays - Specialty $460
318 Kids Night Out $26
319 Park Program - Summer $32
320 Teen Dances $19
321 Teen Fashion Show $6
322 Father-Daughter Night $59
323 Father-Daughter Night (Additional Child) $18
324 Halloween Admission $6
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services

Page 15 of 20 ends

REF # Description Current Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services
Recreation (Cont.)
Adult Events
325 Special Event Exhibitor - Commercial $128
326 Special Event Exhibitor - Non-Profit $64
327 Special Event Exhibitor - Small Business $64
328 Dining Center Event $6
329 Bunco $19
Program/Class Fees
330 Registration Fee $2 - $12
331 Facility Replacement Fee $6
332 Credit Card Fee Actual Cost
333 Non-Resident Fee from $12 up to full cost
334 Refund Processing Fee $18
Additional Recreational Activities Fee Range
335 Adult Sports $428-$527
336 Aquatics $59-$141
337 Community Events $6-$117
338 Day Camps $35-$234
339 Youth Sports $0-$293
340 Kids Corner $223-$557
341 Teen Programs $6-$59
342 Playground $23-$480
343 Sr. Center Programs $6-$176
Additional classes and programs may be evaluated and offered as the demand arises. The authorized fees for new offerings are:

Page 16 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town REF #
w/alcohol w/alcohol
344 A: $228 $252 $264 $287
345 B: $287 $310 $322 $346
346 C: $176 $199 $211 $234
347 D: $234 $258 $269 $293
348 E: $281 $305 $316 $340
349 F: $340 $363 $375 $398
w/alcohol w/alcohol
350 A: $146 $176 $182 $211
351 B: $205 $234 $240 $269
352 C: $88 $105 $123 $141
353 D: $182 $199 $182 $199
354 E: $199 $228 $234 $264
355 F: $258 $287 $293 $322
w/alcohol w/alcohol
356 A: $258 $293 $293 $328
357 B: $316 $351 $351 $387
358 C: $217 $234 $252 $269
359 D: $275 $293 $310 $328
360 E: $340 $369 $375 $404
361 F: $398 $428 $434 $463
Grand Ballroom A + B or B +
Garden
(6 hour minimum Fri - Sun)
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services - Facility Rentals
FACILITY RENTAL fees vary by category of organization as follows:

COMMUNITY CENTER - Grand Ballroom A + B or B + Garden
Hourly Rates
Description Mon-Thur Fri-Sun
Grand Ballroom Full
(6 hour minimum Fri - Sun)
COMMUNITY CENTER - Grand Ballroom A or B or Garden
Hourly Rates
Description Mon-Thur Fri-Sun
Grand Ballroom A or B or
Garden
(6 hour minimum Fri - Sun)
COMMUNITY CENTER - Grand Ballroom
Hourly Rates
Description Mon-Thur Fri-Sun

Page 17 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services - Facility Rentals
FACILITY RENTAL fees vary by category of organization as follows:

REF #
w/alcohol w/alcohol
362 A: $94 $105 $105 $117
363 B: $129 $141 $141 $152
364 C: $64 $82 $76 $94
365 D: $100 $117 $111 $129
366 E: $111 $123 $123 $135
367 F: $146 $158 $158 $170
w/alcohol w/alcohol
368 A: $64 $88 $76 $100
369 B: $76 $100 $88 $111
370 C: $59 $82 $70 $94
371 D: $70 $94 $82 $105
372 E: $82 $100 $94 $111
373 F: $94 $111 $105 $123
w/alcohol w/alcohol
374 Conference Room A: $35 N/A $47 N/A
375 (2 hour minimum) C: $47 N/A $59 N/A
Arts and Crafts Room
(3 hour minimum)
COMMUNITY CENTER - Community Room
Hourly Rates
Description Mon-Thur Fri-Sun
Community Room
(3 hour minimum)
COMMUNITY CENTER - Arts and Crafts Room
Hourly Rates
Description Mon-Thur Fri-Sun
COMMUNITY CENTER - Conference Room
Hourly Rates
Description Mon-Thur Fri-Sun

Page 18 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town REF #
w/alcohol
376 A: $164 $187
377 B: $199 $217
378 C: $82 $82
379 D: $170 $187
380 E: $223 $246
381 F: $281 $305
w/alcohol
382 A: $129 $129
383 B: $146 $146
384 C: $70 $70
385 D: $146 $146
386 E: $170 $170
387 F: $228 $246
w/alcohol
388 A: $70 $82
389 B: $76 $100
390 C: $41 $41
391 D: $76 $88
392 E: $88 $105
393 F: $123 $141
FACILITY RENTAL fees vary by category of organization as follows:

City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services - Facility Rentals
Hourly Rates
SENIOR CENTER - Multi-Use Room Full
Hourly Rates
Description
Multi-Use Room Full
(6 hour minimum Fri - Sun)
SENIOR CENTER - Multi-Use Room West/Kitchen
Hourly Rates
Description
Multi-Use Room
West/Kitchen
(6 hour minimum Fri - Sun)
SENIOR CENTER - Arts & Crafts or Exercise Room
Description
Arts & Crafts or Exercise
Room

Page 19 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town FACILITY RENTAL fees vary by category of organization as follows:

City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services - Facility Rentals

REF #
w/alcohol
394 A: $53 N/A
395 B: $59 N/A
396 C: $41 N/A
397 D: $59 N/A
398 E: $70 N/A
399 F: $82 N/A
w/alcohol
400 A: $35 N/A
401 C: $47 N/A
Misc. Rental Fees
402
403
404
405
406
407
408
409
410
Conference Room
(2 hour minimum)
SENIOR CENTER - Card Room
Hourly Rates
Description
Card Room
SENIOR CENTER - Conference Room
Hourly Rates
Description
Deposit $300
Deposit - Alcohol $500
Second Set Up $29-$117
Bar Rental $47
Misc. Equipment Rental $12-$59
Kitchen $59
Liability Insurance - Serving Alcohol Actual Premium
Liability Insurance - Serving & Selling Alcohol Actual Premium Hourly Rate after Contractual Rental Period Double Hourly Rate

Page 20 of 20 ends

REF # Description Fee
Athletic Field Rentals
411 Athletic Field Rentals - Day Use Hourly - Resident $29 412 Athletic Field Rentals - Day Use Hourly - Non-Resident $35 413 Athletic Field Lights - ACUAF Groups $12
414 Athletic Field Lights - Non-ACUAF Groups $18
415 Roller Hockey Rink Rental Hourly $41
416 Roller Hockey Rink Rental Hourly with Lights $59
417 ACUAF Base Non-Resident Fee $11
418 ACUAF Next Non-Resident Fee $17
419 ACUAF Base Field Rental Fee $2.00/hour
420 ACUAF Next Field Rental Fee $7.50/hour
421 Athletic Facility Security Deposit $150
422 Lexington Park Athletic Fields (Natural and Synthetic) Hourly $2.00 - $169 Park Rentals
423 Arnold Cypress Park Room - Resident / Resident Non-Profit $53 424 Arnold Cypress Park Room - Non-Resident / Non-Resident Non-Profit $64 425 Arnold Cypress Serving Room $70
426 Arnold Cypress cleaning deposit $100
427 Park Pavilion - Resident $41
428 Park Pavilion - Commercial $59
429 Moon Bounce - Resident $23
430 Open Space Permit - Resident $23
431 Lexington Park Small Pavilion-Resident (Hourly) $23 432 Lexington Park Large Pavilion-Resident (Hourly) $39 433 Lexington Park Equipment Storage-Resident Non-Profit (monthly) $113 434 Food Truck (per event) $56-$338 or 10% of
gross sales
Electric Vehicle Charging Stations
435 EV Charging Station $0.34/per kWh
436 EV Charging Station - Overstay Charge (after 3 hours) $5.00/hour City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services

Page 1 of 20 ends

REF # Description Current Fee New Fee Change
1 Alcohol Beverage Control Permit $1,275 $1,322 $47
2 Bingo Licensing (Initial) $1,095 $1,135 $40
3 Bingo Licensing (Annual) $185 $192 $7
4 Business License Administration Fee $32 $33 $1
5 Carnival/Circus Permit $1,495 $1,550 $55
6 Fortune Telling Permit $752 $779 $27
7 Parade Permit $1,638 $1,698 $60
8 Returned Check Fee $55 $57 $2
9 Solicitor Permit (Initial) $366 $380 $14
10 Solicitor Permit (Annual) $366 $380 $14
11 Special Permit - High Risk Businesses $366 $380 $14
City Clerk Fees
12 Document Certification $58 $60 $2
13 Duplication of City Council Meeting - Audio
(Physical Media) $29 $30 $1
14 Duplication of City Council Meeting - Video
(Physical Media) $29 $30 $1
15 Records Requests - Printed Materials $1 first copy + $0.10 per page
$1 first copy +
$0.10 per page $0
General/Permit Fees
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Administration and Finance

Page 2 of 20 ends

REF # Description Current Fee New Fee Change
Planning
16 ABC - Letter of Public Convenience $94 $97 $3
17 Administrative Adjustment (Minor Variance) $588 $609 $21 18 Appeal - Director $846 $876 $30
19 Appeal - City Council $1,292 $1,339 $47
20 Code Enforcement Reinspection $98 $102 $4
21 CC&R Review $283 $293 $10
22 Conditional Use Permit - Major $7,916 $8,205 $289
23 Conditional Use Permit - Minor $4,046 $4,193 $147
24 Conditional Use Permit - Extension (Flat Fee) $752 $779 $27 25 Crime Prevention Through Environmental Design
(CPTED) Plan Reviews $987 $1,023 $36
26 Density Bonus Agreement - Initial Review $959 $994 $35 27 Density Bonus Agreement - Annual Review $191 $198 $7 28 Design Review Committee - Major $3,781 $3,919 $138
29 Design Review Committee - Minor $1,550 $1,606 $56
30 Preliminary Project Review - SFR $1,172 $1,215 $43
31 Preliminary Project Review - Minor $940 $975 $35
32 Preliminary Project Review - All others $1,922 $1,992 $70 33 Determination of Use $704 $730 $26
34 Development Agreement - Establish/Revise $4,416 $4,578 $162 35 Development Agreement - Annual Review $517 $535 $18
36 Entertainment Permit $768 $796 $28
37 Environmental Evaluation - Exempt $224 $232 $8
38 Environmental Evaluation - Mitigated Negative
Declaration $1,645 $1,705 $60
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Community Development

Page 3 of 20 ends

REF # Description Current Fee New Fee Change
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Community Development
Planning (Cont.)
39 Environmental Evaluation - Negative Declaration $846 $876 $30 40 Environmental Impact Report Review & Certification $12,711 $13,175 $464 41 Extension of Time - Other Matters $658 $682 $24
42 Film Permit $634 $657 $23
43 General Plan Amendment/ Revision $3,194 $3,311 $117
44 Landscape Inspection $106 $110 $4
45 Landscape Plan Review $564 $585 $21
46 Lot Line Adjustment - Non Single Family $2,115 $2,192 $77 47 Lot Line Adjustment - Single-Family $1,456 $1,509 $53 48 Mitigation Monitoring - Initial $2,867 $2,971 $104
49 Mitigation Monitoring - Annual $704 $730 $26
50 Ordinance Amendment $4,416 $4,578 $162
51 Public Safety Review Permit $2,010 $2,083 $73
52 Specific Plan - Staff Review $4,309 $4,466 $157
53 Staff Review Committee Permit $1,011 $1,047 $36
54 Temporary Use Permit - Major $540 $560 $20
55 Temporary Use Permit - Minor $130 $135 $5
56 Tentative Parcel Map $2,679 $2,777 $98
57 Tentative Tract Map $3,383 $3,507 $124
58 Variance $2,799 $2,901 $102
59 Vesting Map $2,678 $2,776 $98
60 Zone Change $6,277 $6,506 $229
61 Minor Zoning Adjustment (Director's Review) $563 $583 $20 62 Zoning Compliance/Rebuild Letter $447 $463 $16
2) Unless otherwise noted, all fees are the minimum fee for the service.

The final fee is based on actual costs, which may exceed the minimum fee.
1) Most services may be expedited, subject to availability, for two times the amount of the fee(s).

Page 4 of 20 ends

REF # Description Current Fee New Fee
Building Permit Fee Table *
63 Total Valuation $1 to $500 $30.00 No Change
64 Total Valuation $501 to $2,000 $30 for first $500 plus $4 for each additional $100, or fraction thereof, to and including $2,000
"" ""
65 Total Valuation $2,001 to $25,000
$90 for first $2,000 plus $18 for each additional $1,000, or fraction thereof, to and including $25,000
"" ""
66 Total Valuation $25,001 to $50,000
$504 for first $25,000 plus $13 for each additional $1,000, or fraction thereof, to and including $50,000
"" ""
67 Total Valuation $50,001 to $100,000
$829 for first $50,000 plus $9 for each additional $1,000, or fraction thereof, to and including $100,000
"" ""
68 Total Valuation $100,001 to $500,000
$1,279 for first $100,000 plus $7 for each additional
$1,000, or fraction thereof, to and including $500,000
"" ""
69 Total Valuation $500,001 to $1,000,000
$4,079 for first $500,000 plus $6 for each additional
$1,000, or fraction thereof, to and including $1,000,000 "" ""
70 Total Valuation $1,000,001 and up $7,079 for first $1,000,000 plus $4 for each additional $1,000, or fraction thereof
"" ""
71 Building Plan Check 65% of Building Permit Fee "" "" 72 Mechanical/Electrical/Plumbing Plan Check 15% of Building Permit Fee "" "" 73 Energy Plan Check 25% of Building Permit Fee "" ""
* Valuations will be established using the square footage construction costs from the Annual International Code Council multiplied by a local county adjustment factor as approved by the Building Official.

Some services may be expedited, subject to availability, for 1.5 times the amount of the fee(s).

City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

Page 5 of 20 ends

REF # Description Current Fee New Fee Change
Building
74 Additions Per valuation Per valuation N/A
75 Interior Remodel - Garage/Bonus Room $96 $100 $4
76 Patio Cover - Lattice $28 $29 $1
77 Solid Wood Cover $33 $34 $1
78 Aluminum - Open Cover $36 $37 $1
79 Aluminum - Enclosed $70 $73 $3
80 Solarium Room $109 $112 $3
81 Deck - Wood $38 $40 $2
82 Wall Signs $43 $45 $2
83 Pole Signs $64 $67 $3
84 Monument Signs $110 $114 $4
85 Fire Sprinklers $5 $5 $0
86 Swimming Pools - Plus $600 for Spa $67 $69 $2
87 Rack Systems (per rack) $444 $460 $16
88 Fireplace (pre-fabricated) valuation + mechanical permit $2,221 $2,302 $81 89 Grease Interceptor/Clarifier + issuance $99 $103 $4
90 Grease Trap + issuance $41 $42 $1
91 Tenant Improvements - Commercial T.I. (per sq. ft) $78 $81 $3 Re-Roofing - Per square (100 square feet)
92 Composition (rolled, rock, shingle) $244 $253 $9
93 Wood (Class C) shakes and shingles $522 $541 $19
94 Tile/Aluminum (concrete and clay) $610 $633 $23
Building Permit Fees (per hour)
95 Inspections outside of normal business hours - minimum charge-two hours
$69 $71 $2
96 Reinspection fees assessed under provisions of Section 305.8 $69 $71 $2 97 Inspections for which no fee is specifically indicated - minimum charge-one half hour
$69 $71 $2
98 Additional plan review required by changes, additions or revisions to plans - minimum charge-one half hour
$69 $71 $2
99 For use of outside consultants for plan checking and inspections, or both
Actual Cost Actual Cost N/A
Public Works
Miscellaneous/Valuation Based Fee Rates (per square foot unless otherwise indicated) City of Cypress
Master Fee Schedule
Effective July 1, 2023

Page 6 of 20 ends

REF # Description Current Fee New Fee Change
Public Works
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Building (Cont.)
Mechanical Fees
100 F.A.U. 1-100M $21 $22 $1
101 F.A.U. Over 100M $25 $26 $1
102 Duct Alter or Add $15 $15 $0
103 Kitchen/ Bath Vent $10 $11 $1
104 Comm Hood $15 $15 $0
105 Air Condition Unit $21 $22 $1
106 Wall Furnace $21 $22 $1
107 Gas System (up to 5 outlets) $8 $8 $0
108 Outlets over 5 $2 $2 $0
109 Evap 1-10M $15 $15 $0
110 Evap Over 10M $25 $26 $1
111 Heating Permit $33 $34 $1
Electrical Fees
112 Outlets 1-20 $2 $2 $0
113 Outlets Over 20 $1 $1 $0
114 Lighting Fixtures $2 $2 $0
115 Range-Oven-Garbage Disposal $8 $8 $0
116 Clothes Dryer - Auto Washer $8 $8 $0
117 Water Heater - Pool Htr - Space Htr $8 $8 $0
118 New Residential - Outlets (sq/ft) $0.00 $0 $0
119 Motors Over Inc. HP 0-1 $8 $8 $0
120 Motors Over Inc. HP 1-10 $17 $18 $1
121 Motors Over Inc. HP 10-50 $33 $34 $1
122 Miscellaneous $25 $26 $1
123 Each Meter - Service 0-600V not over 200A $42 $43 $1 124 Each Meter - Service 600V over 200A $84 $87 $3
125 Each Meter - Service 600V over 400A $166 $172 $6
126 Panel Board $25 $26 $1
127 Swim Pool/ Spa $67 $69 $2
128 Time Clock $8 $8 $0
129 Signs - No. of Trans or Bals $33 $34 $1
130 Signs - No. of Lamps $8 $8 $0
131 Temp Power Poles $33 $34 $1
132 Additional Support Poles $0 $0 $0
133 Supplement Permit $11 $12 $1
134 Electrical Permit $33 $34 $1

Page 7 of 20 ends

REF # Description Current Fee New Fee Change
Public Works
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Building (Cont.)
Plumbing Fees
135 Water Closet $14 $14 $0
136 Bath Tub $14 $14 $0
137 Shower $14 $14 $0
138 Lavatory $14 $14 $0
139 Sink $14 $14 $0
140 Dishwasher $14 $14 $0
141 Laundry Tub $14 $14 $0
142 Clothes Washer $14 $14 $0
143 Floor Drain $14 $14 $0
144 Floor Sink $14 $14 $0
145 Miscellaneous Items $14 $14 $0
146 Water Heater $17 $18 $1
147 Gas System (up to 5 outlets) $8 $8 $0
148 Outlets over 5 $2 $2 $0
149 Vacuum Breaker $17 $18 $1
150 Install/ Alter Water System $8 $8 $0
151 Install/ Alter Waste or Vents $8 $8 $0
152 House Sewer $99 $103 $4
153 Connect Add H.S. $8 $8 $0
154 P-Trap Pool Drain $14 $14 $0
155 Sewer Cap $14 $14 $0
156 Plumbing Permit $33 $34 $1
Grading/Permitting Inspection Fees
157 Grading/Drainage/Water Quality Permit/Inspections $338 minimum fee/actual cost
$351 minimum
fee/actual cost
$13

Page 8 of 20 ends

REF # Description Current Fee New Fee Change
Public Works
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Building (Cont.)
Miscellaneous Fee Rates
158 Mobile Home Fees Per State Schedule Per State Schedule N/A 159 Issuance Fee $66 $68 $2
160 Temporary Certificate of Occupancy (for each 30 days) $185 $192 $7 161 Request for Alternate Methods and Material $185 $192 $7 162 Annual Day Care Inspections $158 $164 $6
163 Special Inspections ($ minimum/Charge Hourly) $158 $164 $6 164 Building Permit Time Extension $223 $231 $8
165 Building Relocation Inspection $159 $165 $6
166 Building Demolition Per Valuation Per Valuation N/A 167 Pool Demo/ In-fill Per Valuation Per Valuation N/A
168 Plan Retrieval $46 $48 $2
169 Subpoenas (including research/ copying) $278 $288 $10 170 Copies $1 first copy/$0.10
per page
$1 first copy/$0.10
per page
N/A
Masonry Fee Rates
Height of Masonry Wall/Height of Retaining Wall (feet)
171 1 $0/$28 $0/$29 $0/$1
172 2 $0/$43 $0/$45 $0/$2
173 3 $0/$59 $0/$61 $0/$2
174 4 $46/$80 $48/$83 $2/$3
175 5 $59/$98 $61/$102 $2/$4
176 6 $70/$119 $73/$123 $3/$4
177 7 $83/$136 $86/$141 $3/$5
178 8 $94/$0 $97/$0 $3/$0
1) Some services may be expedited, subject to availability, for 1.5 times the amount of the fee(s).

Page 9 of 20 ends

REF # Description Current Fee New Fee Change
Public Works
Environmental Inspection/National Pollution Discharge Elimination System Fats, Oils, and Grease (FOG) Program
179 Best Management Practice Inspection - Annual $69 $71 $2 180 Best Management Practice Reinspection $124 $129 $5
181 Construction and Demolition w/Franchise Waste
Hauler $90 $94 $4
182 Construction and Demolition w/Self-Hauling $362 $375 $13 183 Grease Control Device Inspection - Annual $69 $71 $2 184 Grease Control Device Reinspection $124 $129 $5
185 New Grease Control Device Inspection $124 $129 $5
186 New Grease Control Device Plan Check $159 $165 $6
187 Annual NPDES High Priority Inspection $250 $259 $9
188 Annual NPDES Low/Medium Priority Inspection $119 $123 $4 189 Additional Environmental Services (Hourly) $113 $117 $4 Water Quality Management Plan (WQMP) Fees
190 All development projects shall pay a minimum deposit for the review and approval of Water Quality
Management Plans (WQMP) as defined in the City of
Cypress National Pollutant Discharge Elimination
System (NPDES) Stormwater Program and the City of
Cypress Local Implementation Plan (LIP)
Small Project - $545 minimum deposit
based on actual costs for small projects.

Additional deposits may be required based
on the accuracy and completeness of the
project submittal.

Large Project - $848 minimum deposit
based on actual costs for large projects.

Additional deposits may be required based
on the quality of the project submittal.

Small Project - $586 minimum deposit
based on actual costs for small projects.

Additional deposits may be required based
on the accuracy and completeness of the
project submittal.

Large Project - $879 minimum deposit
based on actual costs for large projects.

Additional deposits may be required based
on the quality of the project submittal.
$31 - $41
191 Additional Review of Water Quality Management Plan
(Minimum Fee; additional charged hourly)
$848 $879 $31
Public Works
1) Unless otherwise noted, all fees are the minimum fee for the services. The final fee is based on City of Cypress
Master Fee Schedule
Effective July 1, 2023

Page 10 of 20 ends

REF # Description Current Fee New Fee
Public Works
Citywide Traffic Improvement Fees
Commercial - Retail
192 Shopping Center - Less than 50,000 SF $1.81 per SF - Includes 50% Passby Credit No Change 193 Shopping Center - 100,000 SF $1.67 per SF - Includes 40% Passby Credit "" "" 194 Shopping Center - 200,000 SF $1.54 per SF - Includes 30% Passby Credit "" "" 195 Shopping Center - 300,000 SF $1.40 per SF - Includes 25% Passby Credit "" "" 196 Restaurant - Fast Food w/ Drive-Through $18.81 per SF - Includes 40% Passby Credit "" "" 197 Restaurant - Fast Food w/o Drive-Through $16.43 per SF - Includes 40% Passby Credit "" "" 198 Restaurant - High Turnover (Family) $8.18 per SF - Includes 25% Passby Credit "" "" 199 Restaurant - Quality (Dinner House) $2.62 per SF - Includes 10% Passby Credit "" "" 200 Hotel $409 per Room "" ""
201 Motel $409 per Room "" ""
202 Discount Store (Freestanding) $1.35 per SF "" ""
203 Hardware/ Paint Store $2.03 per SF "" ""
204 New Car Sales $1.56 per SF "" ""
Residential
205 Single Family (Low Density) $595 per DU "" ""
206 Low Rise Condo/ Townhome (Medium Density) $508 per DU "" "" 207 Low Rise Apartment (High Density) $358 per DU "" "" 208 Retirement Community $154 per DU "" ""
209 Elderly Housing (Attached) $44 per DU "" ""
Office - Industrial
210 General Office - Less than 50,000 SF $1.52 per SF "" "" 211 General Office - 100,000 SF $1.28 per SF "" ""
212 General Office - 200,000 SF $1.09 per SF "" ""
213 General Office - 400,000 SF $0.92 per SF "" ""
214 General Office - 600,000 SF $0.84 per SF "" ""
215 General Office - 800,000 SF or greater $0.78 per SF "" "" 216 Single Tenant/ Corporate Office $1.20 per SF "" ""
217 Research & Development $0.79 per SF "" ""
218 Warehouse $0.44 per SF "" ""
219 Light Industrial $0.65 per SF "" ""
220 Manufacturing $0.52 per SF "" ""
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works

Page 11 of 20 ends

REF # Description Current Fee New Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Public Works
Regional Traffic Improvement Fees
Commercial - Retail
221 Shopping Center - Less than 50,000 SF $0.16 per SF - Includes 50% Passby Credit No Change 222 Shopping Center - 100,000 SF $0.15 per SF - Includes 40% Passby Credit " " 223 Shopping Center - 200,000 SF $0.13 per SF - Includes 30% Passby Credit " " 224 Shopping Center - 300,000 SF $0.12 per SF - Includes 25% Passby Credit " " 225 Restaurant - Fast Food w/ Drive-Through $1.64 per SF - Includes 40% Passby Credit " " 226 Restaurant - Fast Food w/o Drive-Through $1.43 per SF - Includes 40% Passby Credit " " 227 Restaurant - High Turnover (Family) $0.71 per SF - Includes 25% Passby Credit " " 228 Restaurant - Quality (Dinner House) $0.22 per SF - Includes 10% Passby Credit " " 229 Hotel $36 per Room " "
230 Motel $36 per Room " "
231 Discount Store (Freestanding) $0.12 per SF " "
232 Hardware/ Paint Store $0.18 per SF " "
233 New Car Sales $0.14 per SF " "
Residential
234 Single Family (Low Density) $52 per DU " "
235 Low Rise Condo/ Townhome (Medium Density) $44 per DU " " 236 Low Rise Apartment (High Density) $31 per DU " "
237 Retirement Community $13.46 per DU " "
238 Elderly Housing (Attached) $3.85 per DU " "
Office - Industrial
239 General Office - Less than 50,000 SF $0.13 per SF " " 240 General Office - 100,000 SF $0.11 per SF " "
241 General Office - 200,000 SF $0.10 per SF " "
242 General Office - 400,000 SF $0.08 per SF " "
243 General Office - 600,000 SF $0.07 per SF " "
244 General Office - 800,000 SF or greater $0.06 per SF " " 245 Single Tenant/ Corporate Office $0.11 per SF " "
246 Research & Development $0.07 per SF " "
247 Warehouse $0.04 per SF " "
248 Light Industrial $0.06 per SF " "
249 Manufacturing $0.05 per SF " "
* Fixed fee
1) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which may exceed the minimum fee.

Public Works (Cont.)

Page 12 of 20 ends

REF # Description Current Fee New Fee Change
Public Works (Cont.)
Development and Permit Fees
250 Grading Plan Check $1,458 $1,511 $53
251 Public Works Plan Check $1,458 $1,511 $53
252 Final Parcel Map Check $1,018 $1,056 $38
253 Final Tract Map Check $1,018 $1,056 $38
254 Public Works Permit - Small $174 $180 $6
255 Public Works Permit - Medium $1,308 $1,356 $48
256 Public Works Permit - Large $3,174 $3,290 $116
257 Street Abandonment $791 $820 $29
258 Transportation Permit * $17 Trip/$79 Annual $18 Trip/$82 Annual $1/$3 259 Drainage Fee for Master Drainage Plan * $7,940/acre $7,940/acre No Change Residential Parking Permits
260 Permit Fee * $35 $36 $1
261 Permit Replacement Fee * $25 $26 $1
262 Fine for Misuse of Parking Permit * $100 $100 No Change Park Development Fee
263 Fee in lieu of parkland dedication, for residential subdivisions, apartments, 2nd units, etc. * $23,421 $23,421 $0 * Fixed fee
Public Works
1) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is City of Cypress
Master Fee Schedule
Effective July 1, 2023

Page 13 of 20 ends

REF # Description Current Fee New Fee Change
264 Arrest Booking Fee $405 $419 $14
265 Blood Draw Recovery Fee 1 $119 $128 $9
266 Copy of Citation/Police Report/Log Item $1 first copy + $0.10 per page $1 first copy + $0.10 per page No Change 267 Criminal History Verification $50 $52 $2
268 Firing Range Rental (per person) $105 $109 $4
269 Repossession - Verification Fee 2 $15 $15 No Change 270 Ride Along (may be waived at Chief's discretion) $75 $77 $2 271 Storage of Relinquished Firearms (annual, per weapon) $250 $259 $9 272 Subpoena (Civil) for Records (15 day requirement) 2 $15 + duplication $15 + duplication No Change 273 Subpoena (Civil) for Officer Appearance (per day) 2 $275 $275 No Change 274 Subpoena (Audio or Video) $105 $109 $4
275 Subpoena (Photo/Digital Duplication) $105 $109 $4
276 Vehicle Inspection $33 $34 $1
277 Vehicle Permits $15 $15 $0
278 Vehicle Release $153 $158 $5
279 Vehicle Release (30-day impound) $254 $264 $10
280 Vehicle Release (30-day impound/with hearing) $298 $309 $11 Alarm System Fees and Fines
281 Business Alarm Permit Fee $50 $52 $2
282 Residential Alarm Permit Fee $50 $52 $2
283 Failure to Register Alarm System Fine $30 for first violation $30 for first violation No Change 284 $50 for second violation $50 for second violation No Change 285 $100 for third and subsequent violations $100 for third and subsequent violations No Change 286 False Alarm Fine (within any calendar year) $0 - first two false alarms $0 - first two false alarms No Change 287 $70 - third false alarm $70 - third false alarm No Change 288 $110 - fourth false alarm $110 - fourth false alarm No Change 289 $130 - fifth false alarm $130 - fifth false alarm No Change 290 $170 - sixth false alarm $170 - sixth false alarm No Change 291 $200 - seventh false alarm $200 - seventh false alarm No Change 292 $500 - eighth and subsequent false alarms $500 - eighth and subsequent false alarms No Change 293 Extraordinary Police Services (Minimum fee) $1,130 $1,172 $42 1 Fee is based on actual contract cost and is subject to change. 2 Fee is set by the State of California and is subject to change.

Police
General Fees
City of Cypress
Master Fee Schedule
Effective July 1, 2023

Page 14 of 20 ends

REF # Description Current Fee New Fee Change
Sports Programs
294 Adult Basketball/per team (11 week) $450 $466 $16
295 Softball $482 $499 $17
296 Open Gym - Youth/Adult $3 $4 $0
297 Semi-private swim lessons (4 lessons) $95 $98 $3
298 Swim lessons (2 weeks) $57 $59 $2
299 Basketball sports camp $92 $95 $3
300 Youth Basketball League - Summer $92 $95 $3
301 Youth Basketball League - Winter $113 $117 $4
302 Volleyball sports camp $92 $95 $3
303 Youth Volleyball League - Fall $92 $95 $3
304 Youth Volleyball League - Spring $92 $95 $3
305 Pee Wee Sports $50 $52 $2
306 Challenger Basketball - Summer $0 $0 $0
307 5K/10K Walker $43 $45 $2
308 5K/10K Pre-registration Runner $50 $52 $2
309 5K/10K Late registration Runner $62 $64 $2
Youth Programs
310 Day Camp - Weekly $148 $153 $5
311 Day Camp - AM/PM Care - Weekly $37 $39 $2
312 Day Camp Excursions $29 $30 $1
313 Kids Corner - 3 Year Olds (9weeks, 2x/week) $254 $264 $10 314 Kids Corner - 4 Year Olds (9weeks, 3x/week) $344 $356 $12 315 Kids Corner - Summer $233 $241 $8
316 Birthdays $389 $403 $14
317 Birthdays - Specialty $444 $460 $16
318 Kids Night Out $25 $26 $1
319 Park Program - Summer $31 $32 $1
320 Teen Dances $18 $19 $1
321 Teen Fashion Show $6 $6 $0
322 Father-Daughter Night $57 $59 $2
323 Father-Daughter Night (Additional Child) $17 $18 $1 324 Halloween Admission $6 $6 $0
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services

Page 15 of 20 ends

REF # Description Current Fee New Fee Change
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services
Recreation (Cont.)
Adult Events
325 Special Event Exhibitor - Commercial $123 $128 $5
326 Special Event Exhibitor - Non-Profit $62 $64 $2
327 Special Event Exhibitor - Small Business $62 $64 $2 328 Dining Center Event $6 $6 $0
329 Bunco $18 $19 $1
Program/Class Fees
330 Registration Fee $2 - $11 $2 - $12 $0 - $1
331 Facility Replacement Fee $6 $6 $0
332 Credit Card Fee Actual Cost Actual Cost N/A
333 Non-Resident Fee from $11 up to full cost from $12 up to full cost N/A 334 Refund Processing Fee $17 $18 $1
Additional Recreational Activities Fee Range
335 Adult Sports $413-$509 $428-$527 $15-$18
336 Aquatics $57-$136 $59-$141 $2-$5
337 Community Events $6-$113 $6-$117 $0-$4
338 Day Camps $34-$226 $35-$234 $1-$8
339 Youth Sports $0-$283 $0-$293 $0-$10
340 Kids Corner $215-$537 $223-$557 $8-$20
341 Teen Programs $6-$57 $6-$59 $0-$2
342 Playground $23-$463 $23-$480 $0-$17
343 Sr. Center Programs $6-$170 $6-$176 $0-$6
Additional classes and programs may be evaluated and offered as the demand arises. The authorized fees for new offerings are:

Page 16 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town REF # REF #
w/alcohol w/alcohol w/alcohol w/alcohol
344 A: $220 $243 $254 $277 344 A: $228 $252 $264 $287
345 B: $277 $300 $311 $333 345 B: $287 $310 $322 $346
346 C: $170 $192 $203 $226 346 C: $176 $199 $211 $234
347 D: $226 $249 $260 $283 347 D: $234 $258 $269 $293
348 E: $271 $294 $305 $328 348 E: $281 $305 $316 $340
349 F: $328 $350 $362 $384 349 F: $340 $363 $375 $398
w/alcohol w/alcohol w/alcohol w/alcohol
350 A: $141 $170 $175 $203 350 A: $146 $176 $182 $211
351 B: $198 $226 $232 $260 351 B: $205 $234 $240 $269
352 C: $85 $102 $119 $136 352 C: $88 $105 $123 $141
353 D: $175 $192 $175 $192 353 D: $182 $199 $182 $199
354 E: $192 $220 $226 $254 354 E: $199 $228 $234 $264
355 F: $249 $277 $283 $311 355 F: $258 $287 $293 $322
w/alcohol w/alcohol w/alcohol w/alcohol
356 A: $249 $283 $283 $317 356 A: $258 $293 $293 $328
357 B: $305 $339 $339 $373 357 B: $316 $351 $351 $387
358 C: $209 $226 $243 $260 358 C: $217 $234 $252 $269
359 D: $266 $283 $300 $317 359 D: $275 $293 $310 $328
360 E: $328 $356 $362 $390 360 E: $340 $369 $375 $404
361 F: $384 $413 $418 $447 361 F: $398 $428 $434 $463
City of Cypress
Master Fee Schedule
Effective July 1, 2022
Recreation and Community Services - Facility Rentals
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services - Facility Rentals
FACILITY RENTAL fees vary by category of organization as follows: FACILITY RENTAL fees vary by category of organization as follows:

COMMUNITY CENTER - Grand Ballroom A + B or B + Garden
Hourly Rates Hourly Rates
COMMUNITY CENTER - Grand Ballroom A + B or B + Garden
COMMUNITY CENTER - Grand Ballroom
Fri-Sun
Grand Ballroom A + B or B +
Garden
(6 hour minimum Fri - Sun)
Grand Ballroom A + B or B +
Garden
(6 hour minimum Fri - Sun)
COMMUNITY CENTER - Grand Ballroom A or B or Garden
Hourly Rates Hourly Rates
Description Mon-Thur Fri-Sun Description Mon-Thur
COMMUNITY CENTER - Grand Ballroom
COMMUNITY CENTER - Grand Ballroom A or B or Garden
Description Mon-Thur Description Mon-Thur Fri-Sun
Grand Ballroom A or B or
Garden
(6 hour minimum Fri - Sun)
Grand Ballroom A or B or
Garden
(6 hour minimum Fri - Sun)
Fri-Sun
Hourly Rates
Description Mon-Thur Fri-Sun Description Mon-Thur Fri-Sun Hourly Rates
Grand Ballroom Full
(6 hour minimum Fri - Sun)
Grand Ballroom Full
(6 hour minimum Fri - Sun)

Page 17 of 20 ends

REF # REF #
w/alcohol w/alcohol w/alcohol w/alcohol
362 A: $90 $102 $102 $113 362 A: $94 $105 $105 $117
363 B: $124 $136 $136 $147 363 B: $129 $141 $141 $152
364 C: $62 $79 $73 $90 364 C: $64 $82 $76 $94
365 D: $96 $113 $107 $124 365 D: $100 $117 $111 $129
366 E: $107 $119 $119 $130 366 E: $111 $123 $123 $135
367 F: $141 $153 $153 $164 367 F: $146 $158 $158 $170
w/alcohol w/alcohol w/alcohol w/alcohol
368 A: $62 $85 $73 $96 368 A: $64 $88 $76 $100
369 B: $73 $96 $85 $107 369 B: $76 $100 $88 $111
370 C: $57 $79 $68 $90 370 C: $59 $82 $70 $94
371 D: $68 $90 $79 $102 371 D: $70 $94 $82 $105
372 E: $79 $96 $90 $107 372 E: $82 $100 $94 $111
373 F: $90 $107 $102 $119 373 F: $94 $111 $105 $123
w/alcohol w/alcohol w/alcohol w/alcohol
374 Conference Room A: $34 N/A $45 N/A 374 Conference Room A: $35 N/A $47 N/A 375 (2 hour minimum) C: $45 N/A $57 N/A 375 (2 hour minimum) C: $47 N/A $59 N/A COMMUNITY CENTER - Community Room
Hourly Rates Hourly Rates
Description Mon-Thur Fri-Sun Description Mon-Thur Fri-Sun COMMUNITY CENTER - Community Room
Community Room
(3 hour minimum)
COMMUNITY CENTER - Arts and Crafts Room
Hourly Rates Hourly Rates
Description Mon-Thur Fri-Sun Description Mon-Thur Fri-Sun COMMUNITY CENTER - Arts and Crafts Room
Community Room
(3 hour minimum)
Arts and Crafts Room
(3 hour minimum)
COMMUNITY CENTER - Conference Room
Hourly Rates Hourly Rates
Description Mon-Thur Fri-Sun Description Mon-Thur Fri-Sun COMMUNITY CENTER - Conference Room
Arts and Crafts Room
(3 hour minimum)

Page 18 of 20 ends

City of Cypress
Master Fee Schedule
Effective January 1, 2023
Recreation and Community Services - Facility Rentals
SENIOR CENTER - Multi-Use Room Full
Hourly Rates Hourly Rates
Description Description
SENIOR CENTER - Multi-Use Room Full
Multi-Use Room Full
(6 hour minimum Fri - Sun)
SENIOR CENTER - Multi-Use Room West/Kitchen
Hourly Rates Hourly Rates
Description Description
SENIOR CENTER - Multi-Use Room West/Kitchen
Multi-Use Room Full
(6 hour minimum Fri - Sun)
Multi-Use Room
West/Kitchen
(6 hour minimum Fri - Sun)
SENIOR CENTER - Arts & Crafts or Exercise Room
Hourly Rates Hourly Rates
Description Description
SENIOR CENTER - Arts & Crafts or Exercise Room
Multi-Use Room
West/Kitchen
(6 hour minimum Fri - Sun)
Arts & Crafts or Exercise
Room
Arts & Crafts or Exercise
Room

Page 19 of 20 ends

City of Cypress
Master Fee Schedule
Effective January 1, 2023
Recreation and Community Services - Facility Rentals

REF # REF #
w/alcohol w/alcohol
394 A: $51 N/A 394 A: $53 N/A
395 B: $57 N/A 395 B: $59 N/A
396 C: $40 N/A 396 C: $41 N/A
397 D: $57 N/A 397 D: $59 N/A
398 E: $68 N/A 398 E: $70 N/A
399 F: $79 N/A 399 F: $82 N/A
w/alcohol w/alcohol
400 A: $34 N/A 400 A: $35 N/A
401 C: $45 N/A 401 C: $47 N/A
Misc. Rental Fees Misc. Rental Fees
402 402
403 403
404 404
405 405
406 406
407 407
408 408
409 409
410 410
Kitchen $57
Liability Insurance - Serving Alcohol Actual Premium
Second Set Up $28-$113
Bar Rental $45
Misc. Equipment Rental $11-$57
Deposit $300
Deposit - Alcohol $500
Card Room
SENIOR CENTER - Conference Room
Conference Room
(2 hour minimum)
Conference Room
(2 hour minimum)
Deposit $300
Hourly Rates Hourly Rates
Description Description
Second Set Up $29-$117
Deposit - Alcohol $500
SENIOR CENTER - Conference Room
Card Room
SENIOR CENTER - Card Room SENIOR CENTER - Card Room
Hourly Rates Hourly Rates
Description Description
Kitchen $59
Bar Rental $47
Liability Insurance - Serving Alcohol Actual Premium
Misc. Equipment Rental $12-$59
Liability Insurance - Serving & Selling Alcohol Actual Premium Hourly Rate after Contractual Rental Period Double Hourly Rate Hourly Rate after Contractual Rental Period Double Hourly Rate Liability Insurance - Serving & Selling Alcohol Actual Premium

Page 20 of 20 ends

REF # Description Current Fee New Fee Change
Athletic Field Rentals
411 Athletic Field Rentals - Day Use Hourly - Resident $28 $29 $1 412 Athletic Field Rentals - Day Use Hourly - Non-Resident $34 $35 $1 413 Athletic Field Lights - ACUAF Groups $11 $12 $1
414 Athletic Field Lights - Non-ACUAF Groups $17 $18 $1 415 Roller Hockey Rink Rental Hourly $40 $41 $1
416 Roller Hockey Rink Rental Hourly with Lights $57 $59 $2 417 ACUAF Base Non-Resident Fee $11 $11 $0
418 ACUAF Next Non-Resident Fee $16 $17 $1
419 ACUAF Base Field Rental Fee $2.00/hour $2.00/hour $0.00 420 ACUAF Next Field Rental Fee $7.50/hour $7.50/hour $ - 421 Athletic Facility Security Deposit $150 $150 $0
422 Lexington Park Athletic Fields (Natural and Synthetic) Hourly $2.00 - $163 $2.00 - $169 $0-$6
Park Rentals
423 Arnold Cypress Park Room - Resident / Resident NonProfit $51 $53 $2 424 Arnold Cypress Park Room - Non-Resident / Non-Resident Non-Profit $62 $64 $2
425 Arnold Cypress Serving Room $68 $70 $2
426 Arnold Cypress cleaning deposit $100 $100 $0
427 Park Pavilion - Resident $40 $41 $1
428 Park Pavilion - Commercial $57 $59 $2
429 Moon Bounce - Resident $23 $23 $0
430 Open Space Permit - Resident $23 $23 $0
431 Lexington Park Small Pavilion-Resident (Hourly) $22 $23 $1 432 Lexington Park Large Pavilion-Resident (Hourly) $38 $39 $1 433 Lexington Park Equipment Storage-Resident Non-Profit (monthly) $109 $113 $4
434 Lexington Park Food Truck (per event) $54-$326 or 10% of gross sales
$56-$338 or
10% of gross
sales
$2 - $12
Electric Vehicle Charging Stations
City of Cypress
Master Fee Schedule
Effective July 1, 2023
Recreation and Community Services
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 10.

FROM: Alisha Farnell, City Clerk
DATE: 06/12/2023
SUBJECT: Appoint City Commissioners

RECOMMENDATION
Appoint Commissioners to the Recreation and Community Services, Senior Citizens, and Traffic Commissions.

DISCUSSION
At its March 13 meeting, the City Council revised its Boards, Commissions and Committees Policy Manual which prescribes the recruitment process to fill vacancies on the Recreation and Community Services, Senior Citizens, and Traffic Commissions. The Policy Manual update adjusted some Commission terms to ensure a consistent recruitment cycle that provides residents with the opportunity to apply for Commission vacancies each year. The Commission recruitment sought to fill four full-term Commission seats and four partial-term Commission seats with terms beginning July 1, 2023.

The City Council held a special meeting on June 5 to interview 23 Commission applicants and reached consensus on the following appointments:

Recreation and Community Services Commission
Leo Medrano - Four-year term ending June 30, 2027
Anne Logovii - Two-year term ending June 30, 2025
Colin Edwards - One-year term ending June 30, 2024
Senior Citizens Commission
Ginger Osman - Four-year term ending June 30, 2027
Linda Croce - Two-year term ending June 30, 2025
Jon DeCesare - One-year term ending June 30, 2024
Traffic Commission
Lora Ajello - Four-year term ending June 30, 2027
William Shakespeare - Four-year term ending June 30, 2027 Alternates
The City Council selected the following applicants as alternates for consideration in the event a vacancy occurs prior to the next annual recruitment:

Recreation and Community Services Commission - Blaze Bhence and Yvette Shenouda Senior Citizens Commission - Thomas Patrick O'Toole and Roberta O'Toole Traffic Commission - John Price and Sam O'Grady
BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Commission Appointments

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 11.

FROM: Peter Grant, City Manager
DATE: 06/12/2023
SUBJECT: Receive an Update on the Strategic Plan Six-Month Objectives

RECOMMENDATION
Receive an update on the Strategic Plan six-month objectives.

DISCUSSION
The Strategic Plan establishes major goals and objectives for the City. It provides the principal guidance for the preparation of the budget and a plan for implementation and accountability. The Strategic Plan is among the City Council's most effective tools to improve services and preserve Cypress' high quality of life.

The City Council updated the Strategic Plan in March 2023, including a review of the existing plan, development of new six-month objectives, and a discussion of the City's strengths and accomplishments during the past six months. The attached matrices report the progress on the six-month objectives as of June 12, 2023.

A special City Council meeting will be held on September 14, 2023 to update the plan for the next six months.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Six-Month Objectives

C I T Y O F C Y P R E S S

SIX -MO N T H S T RATE GIC OBJ E CTIVE S
M a r ch 2 0 2 3 – Se pt e m be r 2 0 2 3
Updated: April 24, 2023 A
THREE-YEAR GOAL: MAINTAIN INFRASTRUCTURE AND FACILITIES

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the June 26, 2023
City Council meeting
Public Works
Director, working with
the RCS Director
Recommend construction plans and specifications for
reimagining Arnold Cypress Park.

2. At the April 24, 2023
City Council workshop
Public Works
Director, working with
SCE
Present options for converting to LED streetlights. X

3. By September 1,
2023
Public Works Director Report the results of the right-of-way water conservation opportunities analysis to the City Manager
X

C I T Y O F C Y P R E S S

SIX -MO N T H S T RATE GIC OBJ E CTIVE S
M a r ch 2 0 2 3 – Se pt e m be r 2 0 2 3
Updated: April 24, 2023 B

MAINTAIN FINANCIAL STABILITY AND PROMOTE ECONOMIC ACTIVITY

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the Sept. 11, 2023
City Council workshop
Finance Director Present options to accelerate Pension Trust funding to further offset CalPERS pension plan unfunded actuarial
liabilities.

2. At the Sept. 11, 2023
City Council workshop
Planning Director Recommend the Housing Element implementation public outreach plan.

3. At the July 10, 2023
City Council workshop
Planning Director,
working with the
Economic
Development
subcommittee
Present options for the redevelopment/sale/transfer of
the city-owned property at 5732 Lincoln Ave.

4. By June 30, 2023 Planning Director Implement the first phase of the Pandemic Recovery Plan’s Business Recovery and Support Program
X

5. By June 15, 2023 Planning Director,
working with the
Business Park
Advisory Committee
Present the Business Park Modernization land-use
recommendations to the City Manager.

C I T Y O F C Y P R E S S

SIX -MO N T H S T RATE GIC OBJ E CTIVE S
M a r ch 2 0 2 3 – Se pt e m be r 2 0 2 3
Updated: April 24, 2023 C
THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the July 10, 2023
City Council meeting
Police Chief, working
with the Police
Management
Association and Police
Officers’ Association
Recommend an agreement with a consultant to support
the update of the Police department’s personnel
evaluation system.

X Request for
Qualifications in
progress.

2. FUTURE Police Chief, working
with the Finance
Director
Recommend the replacement of the Police department’s
mobile audio video systems and include options for
automated license plate reader (ALPR) technology.

X Supply chain delays.

3. By August 31, 2023 Police Chief Provide Federal Emergency Management Agency required emergency management and incident
command training to city staff.

4. By Sept. 15, 2023 Police Chief, working
with the Police
Management
Association, Police
Officers’ Association,
and the Finance
Director
Present a strategy to deploy body worn camera to Police patrol personnel to the City Manager.

C I T Y O F C Y P R E S S

SIX -MO N T H S T RATE GIC OBJ E CTIVE S
M a r ch 2 0 2 3 – Se pt e m be r 2 0 2 3
Updated: April 24, 2023 D
THREE-YEAR GOAL: ENHANCE RECREATION FACILITIES AND PROGRAMS

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. By June 15, 2023 RCS Director Negotiate agreements with Cypress College and Anaheim Union High School District for relocating
pickleball and Cypress Girls Softball during Arnold
Cypress Park construction.

2. At the Sept. 11, 2023
City Council meeting
PW Director, working
with the RCS Director,
Police Chief and
Finance Director
Recommend an agreement for installation of security
upgrades at Oak Knoll Park.

3. By August 31, 2023 RCS Director, working
with the RCS
Commission
Present recommendations to update Park Regulations to
the City Manager.

C I T Y O F C Y P R E S S

SIX -MO N T H S T RATE GIC OBJ E CTIVE S
M a r ch 2 0 2 3 – Se pt e m be r 2 0 2 3
Updated: April 24, 2023 E
THREE-YEAR GOAL: MAINTAIN HIGH QUALITY AND HIGH VALUE SERVICES FOR THE COMMUNITY

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the June 12, 2023
City Council meeting
Finance Director Present the new online Budget Book. X

2. At the August 24, 2023
City Council meeting
City Clerk, working
with the Finance
Director
Recommend an agenda management and video
streaming services system.

X Currently undertaking
RFP Process.

3. At the April 24, 2023 City
Council meeting
Finance Director Recommend the replacement of the telephone system with cloud-based technology.

4. Ongoing City Manager and City
Attorney, working with
the City Council
Assess and respond to the California Voting Rights Act
lawsuit and potentially consider changes to the City’s
system for electing Council Members.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 12.

FROM: Douglas Dancs, Director of Public Works
DATE: 06/12/2023
SUBJECT: Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 346

RECOMMENDATION

1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 346; and

2. Award a contract to Palp, Inc. DBA Excel Paving Company, for $296,753, and authorize a contingency of $45,000; and

3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $50,295 and authorize a contingency of $5,000.

DISCUSSION
Many projects within the Capital Improvements Program (CIP) are part of a regular multi-year program to ensure City infrastructure is adequately funded and maintained. The arterial street rehabilitation project is part of the annual CIP to guarantee proper street maintenance. This project will resurface two intersections: Valley View Street at Orange Avenue and Orangewood Avenue at Holder Street. Proper rehabilitation of streets, at timely intervals, is the most effective strategy to keep the pavement in good condition and saves money in the long run by preventing major deterioration that would require more costly treatments to remedy.

On May 18, the City received three bid proposals for the project with Palp, Inc. DBA Excel Paving Company as the low bidder. Ardurra Group, the City’s on-call construction manager, will inspect the project. A summary of project award information is attached. The project cost of $397,048 includes construction, inspection and contingencies.

BUDGET IMPACT
Estimated construction and construction management costs are $397,048 and sufficient Estimated construction and construction management costs are $397,048 and sufficient amounts are budgeted in the Road Maintenance and Rehabilitation Account (RMRA) fund for this project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Location Map
Project Award Information
Task Order

Project Award Information Checklist
Description of Project:

Grind and overlay two arterial intersections at Valley View St & Orange Ave and Orangewood Ave & Holder St
Contract Working Days: 15 working days
Orange County Register
Publication Date:

May 4, 2023
Notice Inviting Bids Sent to: CIPList.com, The Orange County Register, McGrawHill Construction, Dodge Construction Network, AGC Plan Room, Construct Connect, Construction Market
Data
Bid Opening Date: May 18, 2023
No. of Bid Packets Purchased: 16
Bidders Base Bid Alternate B
Contract
Subtotal

1. Palp, Inc. DBA Excel Paving, Long Beach, CA $197,434 $99,319 $296,753

2. All American Asphalt, Corona, CA $199,970 $119,745

3. Onyx Paving Company, Inc., Anaheim, CA $232,000 $142,000 Apparent Low Bidder: Palp, Inc. DBA Excel Paving, Long Beach, CA – $197,434 Qualified to Perform Work: Yes. Staff confirmed bid was responsive.

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: Yes
Experience:

The apparent low bidder has performed this type of work for multiple government agencies in Southern California.

Construction
Management/Inspection Firm:

Ardurra Group, Inc.

On-Call Contract Date: June 27, 2022
Amount of Task Order: $ 55,295

1960 East Grand Avenue, El Segundo, CA 90245 | 310.359.1203 | www.ardurra.com May 18, 2023
Nick Mangkalakiri, PE
City Engineer
Engineering Division, City of Cypress
5275 Orange Avenue
Cypress, CA 90630
Subject: Proposal for Construction Inspection & Material Testing Services for Arterial Rehabilitations – Intersections, Project 346
Dear Mr. Mangkalakiri,
Ardurra Group, Inc. is pleased to present this proposal to the City of Cypress to provide professional construction inspection services for Arterial Rehabilitations – Intersections, Project 346 in accordance with Attachment “A” – Scope of Services and Attachment “B” – Schedule of Compensation. All work will be completed pursuant to the City of Cypress On-Call Construction Management and Inspection Services Contract dated June 27, 2022.

Respectfully submitted,
Ardurra Group, Inc.

Omar Alameddine
Project and Construction Management Group Leader
Attachment “A”
Scope of Services
Scope of Services
The scope of services includes full-time inspection services, project controls to assist our inspector in the field, and material testing. Below is a list of services included in this proposal:
 Represent the City’s interests with the overall construction inspection of this project.  Monitor the contractor's compliance with the project contract, specifications, and National Pollutant  Discharge Elimination System (NPDES).
 Assist City staff with public relations, including distributing construction notices and responding to inquiries of residents and the general public.
 Attend the preconstruction meeting and subsequent weekly field meetings, as needed.  Assist in the coordination and review of contractor's submittals, including proposed construction schedules and other submittals required by the project plans and specifications.  Assist the City’s construction manager to monitor and document that the contractor adheres to the approved construction schedule.
 Be present on the job site when construction is in progress and when inspection is required. Full-time inspection work is proposed as requested by the City. Ardurra will not be responsible for observing construction activities that are implemented when its inspector is not scheduled/present on site.  Provide assistance and direction to technicians performing materials tests, as needed.  Measure and verify the project pay item quantities, in-place. All pay item quantities must be confirmed with the contractor prior to submission of invoice for payment.
 Review the contractor's invoices.
 Assist in the review and processing of requests for information (RFIs), change orders, and approved time and materials work.
 Prepare daily inspection reports (Daily Activity Report, Weekly Statement of Working Days, etc.), as required for this project.
 Review traffic control and coordinate any adjustments, as needed.  Identify items requiring corrective action by either the contractor or City. Monitor and document completion of corrective actions.
 Develop punch list items and monitor corrections made.

Attachment “B”
Schedule of Compensation
Role / Name
Total
Hours
Hourly
Rate
PELicensed Inspector (Night-time) - Arash Rostamian P.E. 136.00 $ 170.00 PublicWorksInspector - As needed - $ 152.00
ProjectControlsEngineer - As needed 15.00 $ 145.00
Submittal ReviewAllowance - As needed
Daytime / Weekend Inspection Allowance - As needed -
MaterialTesting Allowance - As needed - -
$ 2,175.00
$ 5,000.00
$ 10,000.00
$ 10,000.00
TotalEstimated Fee $ 50,295.00
City ofCypress
Construction Inspection & MaterialTesting for Arterial Rehabilitation - Intersections Project 346 15 Working DayConstruction Duration
Extended
Fee
$ 23,120.00
-
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.

FROM: Douglas Dancs, Director of Public Works
DATE: 06/12/2023
SUBJECT: Approve Plans and Specifications and Award a Contract for Police Department Access Gate Replacements, Project 322

RECOMMENDATION

1. Approve Plan and Specifications for Police Department Access Gate Replacements, Project 322; and

2. Award a contract to R&S Overhead Doors of So Cal, Inc. for $63,694, and authorize a contingency of $9,550.

DISCUSSION
The FY 2022-23 Seven-Year Capital Improvement Program (CIP) includes the replacement of the motorized vehicle gates for the Police Department's secure parking area. The gates are over 15 years old and in need of replacement. This project will replace the vehicle gates on the lower and upper decks, replace motor operators, and provide access controls.

Public Works advertised the project and issued a total of 15 bid packages. On May 23, Public Works received one bid proposal for the project from R&S Overhead Doors of So Cal, Inc. A summary of project award information is attached. Public Works will coordinate with the Police Department to minimize any impacts during construction.

BUDGET IMPACT
The FY 2022-23 budget includes sufficient appropriations in the Capital Projects Fund for the recommended gate replacement project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Award Information and Bid Proposal
Project Award Information Checklist
Description of Project:

This project will replace the vehicle gates on the lower and upper decks of Police Department's parking area, replace motor operators, and provide access controls.

Contract Working Days:
3XEOLFDWLRQ'D\V:

Bid Documents Sent to:

Bid Due Date:

No. of Bid Packets Issued:
30 working days
May 9, 2023 to May 23, 2023
CIPList.com, McGraw-Hill Construction, F.W. Dodge,
Association General Contractors of America, sent via email to seven (7) contractors.

May 23, 2023
15 Bidders Amount

1. R & S Overhead Doors of So Cal, Inc., Anaheim, CA. $64,492.00 R & S Overhead Doors of So Cal, Inc., Anaheim, CA- $63,694.00 Yes. Staff confirmed bid was responsive.

Apparent Low Bidder:

Qualified to Perform Work:

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Yes
Valid at Time of Bid: Yes Sub Contractor: N/A
Experience:

The apparent low bidder has performed this type of work for over 60 years in Southern California.

Construction
Management/Inspection Firm: City Staff
Contractor:

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.

FROM: Douglas Dancs, Director of Public Works
DATE: 06/12/2023
SUBJECT: Award Contracts for Senior Center Interior Improvements, Project 290

RECOMMENDATION

1. Award a contract to Genesis Builders, Inc. DBA K2 Painting, for $898,000, and authorize a contingency of $135,000; and

2. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $110,090, and authorize a contingency of $22,000; and

3. Approve a $720,290 appropriation increase in the Recreation and Park District General Fund for the Senior Center Interior Improvements, Project 290.

DISCUSSION
The FY 2022-23 Capital Improvement Program includes a $500,000 project to improve the interior of the Senior Center, which was built in 1993. Many elements of the Senior Center facility are outdated and at the end of their useful life. In May, the City Council rejected all bids for the initial project scope, and directed Public Works to revise the project scope and solicit new bids.

Recreation and Community Services in collaboration with Public Works, developed the project scope which includes new paint, flooring, lighting and ceilings, a reconfigured reception desk, refinished wood cabinets and doors, and other miscellaneous improvements to the kitchen, lobby, and multi-purpose room. The revised project scope includes all necessary improvements and repairs (including items not originally identified - such as the partition wall and multi-use room flooring), provides the most cost savings by performing all work in a single project, and minimizes disruptions to the Senior Center. With the exception of the skylight replacement in 2019 and restroom accessibility upgrades in 2022, this will be the Senior Center's first major interior renovations since its original construction nearly 30 years ago.

Public Works received six bid proposals for the project with Genesis Builders, Inc. DBA K2 Painting, as the low bidder. Ardurra Group Inc., the City’s on-call construction manager, will inspect the project. A summary of project award information is attached. Construction is scheduled to begin in July and be completed by February 2024. The work will be done in phases, in coordination with Senior Center staff, to minimize disruptions to the facility, which will remain open during construction.

The revised project cost of $1,220,290 includes design, construction, inspection, in-house labor, and contingency. Revising the scope and combining similar types of work provides efficiencies due to economies of scale, while delaying the project would likely not result in lower costs for the foreseeable future.

BUDGET IMPACT
The FY 2022-23 Capital Improvement Program budget includes $500,000 for Senior Center Interior Improvement and total estimated project costs for the revised project scope will total $1,220,290. One-time fund balance accumulations have been set-aside in the Recreation and Park District's General Fund for capital improvement needs and are available to pay the additional $720,290 needed for the recommended project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Award Information and Bid Proposals
Task Order
Project Award Information Checklist
Description of Project:

New wall paint, full replacement of flooring, new energy efficient lighting and ceilings, new reception desk, replacement of multi-purpose room partition wall, refinishing wood cabinets, counters, and doors, new door hardware, and other miscellaneous improvements to the kitchen, lobby, multi-purpose room, staff offices and activity rooms.

Contract Working Days: 130 working days

Orange County Register
Publication Date:

May 10, 2023

Notice Inviting Bids Sent to: CIPList.com, The Orange County Register, McGrawHill Construction, Dodge Construction Network, AGC Plan Room, Construct Connect, Construction Market
Data

Bid Opening Date: May 23, 2023

No. of Bid Packets Purchased: 16
Bidders Base Bid

1. Genesis Builders, Inc. DBA K2 Painting, Buena Park, CA $898,000

2. At Your Service Construction & Energy, Inc., Tarzana, CA $910,000

3. Centrex Construction, Costa Mesa, CA $948,812

4. East West Building Solutions, Inc., Oceanside, CA $987,128

5. Empire Design & Build, Irvine, CA $1,000,000

6. Newman Midland Corp., Long Beach, CA $1,323,707
Apparent Low Bidder: Genesis Builders, Inc. DBA K2 Painting, Buena Park, CA – $898,000 Qualified to Perform Work: Yes. Staff confirmed bid was responsive.

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: Yes
Experience:

The apparent low bidder has performed this type of work for multiple government agencies in Southern California.

Construction
Management/Inspection Firm:

Ardurra Group, Inc.

On-Call Contract Date: June 27, 2022

Amount of Task Order: $ 132,090

1960 East Grand Avenue, El Segundo, CA 90245 | 310.359.1203 | www.ardurra.com May 0 , 2023
Nick Mangkalakiri, PE
City Engineer
Engineering Division, City of Cypress
5275 Orange Avenue
Cypress, CA 90630
Subject: Proposal for Construction Inspection Services for the Senior Center Interior Improvements, Project 290
Dear Mr. Mangkalakiri,
Ardurra Group, Inc. is pleased to present this proposal to the City of Cypress to provide professional construction inspection services for Senior Center Interior Improvements Project 290 in accordance with Attachment “A” – Scope of Services and Attachment “B” – Schedule of Compensation. All work will be completed pursuant to the City of Cypress On-Call Construction Management and Inspection Services Contract dated June 27, 2022.

Respectfully submitted,
Ardurra Group, Inc.

Omar Alameddine
Project and Construction Management Group Leader
3 2 | page
Attachment “A”
Scope of Services
The scope of services includes part-time inspection services and part-time project controls support. Ardurra’s inspector(s) will provide building inspection quality assurance services for demolition, concrete repair, framing, drywall installation, plumbing, flooring/tiling, painting, artwork/wall display relocation, door staining, railing/crash guard installation, HVAC maintenance, ceiling, and electrical installations for all phases of the project.

In the capacity of quality assurance inspector, it is understood that Ardurra inspector(s):

1. Do not represent the building department.

2. Cannot sign off work on permit cards. Sign-off by the City’s building department official is subject to the separate inspection and sign-off by City Building Inspectors.

3. Do not have authority or responsibility to control work, determine contractor means and methods or change/modify the design.

4. Shall monitor and report that the improvements are constructed in compliance with the approved plans and specifications, and in accordance with the building code.

Below is a list of services included in this proposal:

1. Represent the City’s interests with the general construction inspection of this project.

2. Monitor the contractor's compliance with the project contract, specifications, and National Pollutant Discharge Elimination System (NPDES).

3. Assist City staff with field public relations, including distributing construction notices and responding to inquiries of residents and the general public.

4. Attend the preconstruction meeting and subsequent weekly field meetings, as needed.

5. Assist the City’s construction manager to monitor and document that the contractor adheres to the approved construction schedule.

6. Be present on the job site when construction is in progress and when inspection is required. Part-time inspection work is proposed as requested by the City. Ardurra will not be responsible for observing construction activities that are implemented when its inspector is not scheduled/present on site.

7. Provide assistance and direction to technicians performing materials tests, as needed. Materials testing is anticipated to be provided by others and is not included in this proposal.

8. Measure and verify the project pay item quantities, in-place. Confirm pay item quantities with the contractor prior to submission of invoice for payment to the City’s construction manager.

9. Review the contractor's invoices.

10. Assist the City’s construction manager with the review and processing of requests for information (RFIs), change orders, and approved time and materials work.

11. Prepare daily inspection reports (Daily Activity Report) for days that inspector is present for this project.

12. Prepare Weekly Statement of Working Days for each week the inspector is present for this project.

13. Identify items requiring corrective action by either the contractor or City. Monitor and document completion of corrective actions.

14. Develop punch list items and monitor completion of punch list corrections. 3 | page
Attachment “B”
Schedule of Compensation
Note: Terms and conditions shall be pursuant to the City of Cypress On-Call Construction Management and Inspection Contract dated June 27, 2022.

Exclusions to Scope and Fee: The following items are specifically excluded:
 Submittal review
 Nighttime / weekend inspection and weekday hours in excess of a regular 8-hour shift that would be subject to overtime pay, unless so authorized in writing by the City  Material testing
Role / Name
Total
Hours
Hourly
Rate
Public Works Inspector -Eric Nunez 585.00 $ 152.00
PELicensed Inspector - $ 170.00
ProjectControlsEngineer - As Needed 146.00 $ 145.00 $ 21,170.00 TotalEstimated Fee $ 110,090.00
City ofCypress
Construction Inspection forSeniorCenter Interior Improvements, Project 290 130Working DayConstruction Duration
Extended
Fee
-
$ 88,920.00
4 | page
Attachment “C”
Resume
Eric Nunez | Ardurra Senior Public Works Inspector
Education: AA/1980/Liberal Arts/Cypress College, Cypress, CA 2020/Construction Coursework, Fullerton College, Fullerton, CA 2020/Water Distribution & Treatment Coursework, Santiago College, Orange, CA Certifications: ICBO – Commercial Building Certified
ICBO Continuing Education – Mechanical, Plumbing, Electrical, Building ADA, Fire Resistance, Occupancy, Green Code, Energy Code
D3 Water Distribution, State of California
Years of Experience: Entered the profession in 1990; Ardurra year of hire – 2020 Eric Nunez, brings significant experience, specialized training, and a record of accomplishments providing excellent qualifications as a construction inspector, building inspector, water inspector, and project manager. He has successfully inspected and overseen all stages of large projects including new construction, remodels, water/sewer projects, and road remodels/construction. Eric interacts effectively with architects, engineers, subcontractors, and city officials. He can identify and resolve problems with tact and discretion, and he is detail-oriented and precise, with superior multi-tasking capabilities. Eric’s strengths include a diverse background that encompasses office buildings, retail centers, industrial facilities, warehouse/distribution centers, restaurants, single/multi-family residential, mixed-use commercial/residential, utility infrastructure and historical buildings; acute knowledge of ADA regulations, California, and local building and water codes; experience inspecting earthquake retrofits, grading, concrete, retaining walls, framing, and electrical, plumbing, and mechanical systems; successfully managing budgets that involve multiple sources of funding; and combining an excellent eye for detail with the capability of requiring subcontractors to correct any unacceptable work, while meeting project scheduling objectives.

RELEVANT EXPERIENCE
On-Call Public Works Inspection Services, City of Fullerton, CA.* Public works inspector responsible for inspection of buildings and construction projects throughout the city. Involved in commercial and industrial inspection, which consisted of mechanical inspections of many different mechanical installations. Inspected HVAC units, both retrofit and new installations.

Inspected for structural changes required by the approved plans for support of the new unit, electrical wiring, and required minimum clearances per the NEC. Placement of the new units verifying equipment was per approved specifications and correct model number. Duct work was removed as needed and replaced with correct R-value insulated ducts. If asbestos was discovered, appropriate removal of hazardous material was per requirements. Adhered to ADA required controls and height levels. Followed UMC requirements for protective railing, height and location, and ID of units and electrical disconnects.

Also served as the City’s plumbing plan checker and mechanical plan checker for various projects, including rehab and restoration of numerous pools which involved grease interceptors, sizing of gas lines, heating systems, and meeting efficiency ratings required by the State. He also provided electrical inspection for these pools, ensuring California electrical code compliance and that the supply and safeguards of electricity around water were in effect.

Checked construction plans for any 4+ unit residential and a variety of commercial buildings to ensure compliance with building codes and with water conservation code SB407. Verified all projects with the Planning, Engineering, Fire and Health Departments, where applicable. Work included ensuring new sidewalks and reconstructed restrooms at Lemon Park complied with codes; SWPPS for water management, modular wetlands, and ADA compliance; liaison with railroad inspectors and agencies; inspecting retail centers, restaurants, and apartment complexes with up to 100+ units; inspected seismic upgrades on unreinforced masonry buildings, including single-family residences and the Williams Building. Projects included the 5 | page
historical Fullerton Train Station (security and ADA upgrades); Fullerton Tennis Center (restroom ADA upgrades and updated electrical and lighting systems); Hughes Aircraft (reestablished fire protection and ADA compliance); and Delco Battery (installation of separators and filters in a new plumbing system).

Redondo Beach Transit Center, City of Redondo Beach, CA. Inspector for the new $11.5-million Redondo Beach Transit Center. Providingconstruction management and inspection along with other professional services required to undertake and successfully manage construction of this project. Phase one of the project included construction of a new Transit Center to replace the existing Transit Center located adjacent to the Galleria. The LEED Silver Transit Center is located at a site south of Target along Kingsdale Avenue. The new Transit Center consists of a 2,900-square-foot building housing an operator lounge, private restrooms, public restrooms, and offices. Other improvements include a kiss-and-ride parking lot and passenger dropoff area, as well as 12 bus bays, traffic signals, striping, and an upper-level parking lot. Phase two improvements involve the widening and realignment of Kingsdale Avenue between Grant Avenue and Artesia Boulevard. This roadway improvement includes an additional dedicated northbound right turn lane, new sidewalk, streetlights, and landscaping on the easterly side of the newly widened street adjacent to the Galleria Shopping Center.

Torrance Transit Park and Ride Regional Terminal, City of Torrance, CA. Inspector for construction of flagship facility for the City’s bus service, Torrance Transit and other regional bus carriers. The terminal will contain 17,800 square feet of space and multiple bays to catch buses. Plans call for building access and circulation roads, widening Crenshaw Boulevard near the terminal, grading, and moving utilities underground. The project will also install sidewalks, curb and gutter, signs, landscaping and new or upgraded traffic signals.

Parking Structure Lot 4 Repairs Project, City of Manhattan Beach, CA. Inspector for this project to extend the life of a parking structure. Elements included concrete repairs, sealants, and waterproofing coating of the upper deck, striping new pavement, and accessibility related improvements to the parking stalls and path of travel. The project also included relocation of existing 8-inch VCP public sewer main in conflict with future private improvements, as well as construction of 385 linear feet of high-strength VCP sewer, 94 linear feet of PVC SDR-35 sewer main, one sewer lateral, and 6 sewer manholes.

On-Call Inspection Services Contract, Irvine Ranch Water District, Orange County, CA. Senior construction inspector for capital improvements initiated by the City and developers. Inspects such project types as construction of water or sewer lines, reservoirs and pump stations. Other inspections include road construction and improvements.

On-Call Municipal Engineering Public Works Inspection Services, City of Lake Forest, CA. Public works inspector responsible for citywide CIP construction projects. Work includes inspection for ADA ramps, street lighting installations, all encroachment permit projects, grading, storm drain, wet and dry utilities, curb and gutter projects, sidewalk projects and all restoration projects within an encroachment permit. Wet utility agencies include El Toro Water District, Irvine Ranch Water District, Santa Margarita Water District and Trabuco Canyon Water District. Dry utility agencies include The Gas Company, AT&T and Cox. Also provided inspection of the Baker Water Treatment project that involved working in conjunction with the Irvine Ranch Water District and installation of 36-inch CMCL pipe.

On-Call Public Works Inspection Services, City of Duarte, CA. Inspector for various City of Duarte projects, ensuring the compliance of plans, specifications, local, state, and federal laws, regulations, and ordinances. Inspection has included street improvements, curbs, gutters, sidewalks, streetlights, traffic signals, pavement striping, as well as sewer, water, and storm drain improvements.

Sepulveda Boulevard Sewer Relocation, City of Hermosa Beach, CA.* Inspector for this project that involved the relocation of existing 8-inch VCP public sewer main in conflict with future private improvements. Construction of 385 LF of High Strength VCP sewer, 94 LF of PVC SDR-35 sewer main, one sewer lateral and 6 sewer manholes. 6 | page
On-Call Water Inspection Services, City of Fullerton, CA.* Sole water inspector for the City for 10 years. Inspected new construction and upgrades/remodels, checked water systems for placement and adherence to plans, and conducted hydrostatic pressure, chlorine, bacteria, and plate-count tests. Oversaw the installation of new earthquake valves for reservoirs and DCDA water meters. Inspected the replacement/installation of water mains on new residential construction projects, the repair of any existing water lines, and the reconstruction of any commercial driveways.

Public Improvements Plan Sewer Relocation-Phase 2 (Skechers), City of Hermosa Beach, CA.* Construction inspector responsible for checking and verifying grade and material, as well as making sure City and State installation procedures were followed, verifying submittals, backfill materials; slurry, both one and two sack, crushed aggregate, tracer wire, manhole installation and placement of asphalt.

Water Improvements for the SOCO District, City of Fullerton, CA.* Inspector for this project that included 650 feet of 8-inch and 15 feet of 6-inch DIP water main. Appurtenances included 13 service laterals, three hot tap connections, three tie-ins, three fire hydrants, and the abandonment of various valves and water mains.

Brookdale & Highland Water Main Replacement/Sewer Project, City of Fullerton, CA.* Inspector oversaw the abandonment of an existing 6-inch sewer main and five existing sewer manholes, and the installation of 800 feet of 8-inch VCP sewer main and reconnection of six new manholes.
*Work performed prior to joining Ardurra
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.

FROM: Alicia Velasco, Planning Director
DATE: 06/12/2023
SUBJECT: Approve an Agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study

RECOMMENDATION
Approve a contract services agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study in the amount of $60,480 and authorize a 15% contingency of $9,072.

DISCUSSION
The 2021-2029 Housing Element commits to assessing the feasibility of inclusionary housing and fee modification programs to spur affordable housing development. Inclusionary housing programs require residential projects to allocate units to lower income households. The feasibility study will evaluate inclusionary ordinance options, household affordability levels, applicability requirements, and compliance methods for housing developers. In addition, it will analyze the impact of an inclusionary program on market rate housing development. The fee modification study will consider the economic benefits of fee modifications for developments subject to inclusionary requirements. Fee modifications may include waivers, reductions, or deferrals.

The City issued a Request for Proposals (RFP) for the Inclusionary Housing Feasibility and Fee Modification Study in March and received five proposals: Economic and Planning Systems (EPS), Lisa Wise Consulting (LWC), ECONorthwest, RSG, and Placeworks. LWC ($49,800) and EPS ($48,740) were selected for interviews and LWC is recommended, having demonstrated a better understanding of project, particularly the fee modification study. LWC has completed similar studies for cities such as San Gabriel, Novato, and St.

Helena.

In collaboration the PLanning department, LWC updated its initial scope of work to include an additional City Council workshop and a public hearing, resulting in $60,480 agreement. The recommended 15% contingency will cover any additional public hearings, workshops, and outreach.

BUDGET IMPACT
The FY 2022-23 Budget includes $400,000 for Housing Element Implementation assistance and sufficient amounts are available for the $69,552 cost of the recommended agreement with LWC.

LEGAL REVIEW
The City Attorney has approved the agreement as to form.

APPROVED BY: Peter Grant, City Manager
Attachments
Contract Service Agreement

4 01004.0001/301445.13 9/9/2020
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Sixty-thousand four hundred eighty Dollars ($60,480) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.

FROM: Douglas Dancs, Director of Public Works
DATE: 06/12/2023
SUBJECT: Accept the Concrete Rehabilitation, Project 319

RECOMMENDATION

1. Accept the Concrete Rehabilitation, Project 319, in the amount of $259,216 and approve the final payment of $12,960.80 to CT&T Concrete Paving Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

DISCUSSION
On November 14, 2022, the City Council awarded a construction contract to CT&T Concrete Paving, Inc. for the annual Concrete Rehabilitation project. The project replaced over 12,600 square feet of concrete sidewalks, 290 square feet of driveway approaches, and 900 linear feet of curb and gutter at various locations. The work began in February and was completed in April.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The estimated cost of construction and inspection was $338,152.80, and final project costs total $295,831 as summarized in the attached table. Sufficient amounts are budgeted in the City Capital Projects Fund for these project costs.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Construction
Construction $ 231,882.80 $ 231,882.80 $ -
Construction Contingency 34,800.00 27,333.20 7,466.80
Sub-total Construction $ 266,682.80 $ 259,216.00 $ 7,466.80 Project Management & Inspection
Inspection $ 64,970.00 $ 36,615.00 $ 28,355.00
Inspection Contingency 6,500.00 - 6,500.00
Sub-total Construction $ 71,470.00 $ 36,615.00 $ 34,855.00 Total Project $ 338,152.80 $ 295,831.00 $ 42,321.80
* Includes a change order for differences between estimated and actual field quantities Concrete Rehabilitation
Project 319
*
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Receive and File the Investment Report for the Month Ended April 30, 2023

RECOMMENDATION
Receive and file the attached investment report.

DISCUSSION
California Government Code Section 53607 and Cypress Municipal Code Section 2-18(f) requires the submission of a monthly investment report to the City Council. As of April 30, 2023, the City had $198.6 million (current market value) in cash and investments and the interest return (yield) on the public funds investments was 3.95%. As required by the Government Code, all investments are in conformity with the City's investment policy and sufficient cash flows are available to meet the next six months of estimated expenditures.

The attached Summary of Cash and Investments presents the investments held by the City of Cypress as of April 30, 2023. The Investment Report consists of the following five summaries:

1. Summary of Cash and Investments - Provides the total portfolio of the City.

Changes in Cash and Investments - Provides a two-month cash flow analysis by fund type. These separate fund types allow for restricted monies to be segregated and tracked separately. The total ending amount agrees to the current market value shown in the Summary of Cash and Investments.

2. Investments at Market Value by Maturity Date - Provides a list of investments by maturity date, and an indication of the liquidity (ability to turn into cash) of the investments. The California Government Code restricts the type of investments eligible for public funds. The City’s Investment Policy further defines permitted investments.

These restrictions in investment types and the terms of allowable investments tend to result in limited yields on City investments.

3. Interfund Investments - Shows all authorized and outstanding loans between City funds.

The loans from the Infrastructure Reserve Fund to the Cypress Recreation and Park District General Fund relate to the construction of Lexington Park and the rehabilitation of Arnold Cypress Park.

4. 5. Summary of Cash and Investments Held In Trust - Shows the investments held in trust Summary of Cash and Investments Held In Trust - Shows the investments held in trust by the Public Agency Retirement Services (PARS) for offsetting unfunded pension liabilities. The pension trust amounts can only be used for future pension obligations.

The legal restrictions on the allowable investment types are less restrictive than those in the City's portfolio, which provides the potential for higher yields to be earned on investments held in the pension trust.

5. As mentioned previously, the City had $198.6 million (current market value) in cash and investments at April 30, 2023. The investments included Federal Agencies and US Treasuries Debt ($145.9 million) and Investment Pools ($50.3). The City's bank accounts held $2.4 million on April 30, 2023.

A portion of the investment portfolio is with the State Investment Pool (Local Agency Investment Fund or LAIF) in which the State's investment experts provide a diversified investment pool for local agencies to invest. By using the combined size of the participating cities and agencies, the State Pool provides a competitive yield, liquidity and investment diversification and management that would otherwise be unavailable to a single entity.

The amount of cash in the City’s checking accounts fluctuates based on the maturity of investments, daily cash receipts, and when vendors and employees are paid. The daily balances maintained in the checking accounts provide credits which offset monthly bank charges. In addition to the Federal Depository Insurance Corporation (FDIC) which insures the first $250,000, excess checking deposits are secured by banks, government, or mortgage securities valued between 110% and 150% of the deposits.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Investment Report for the Month Ended April 30, 2023
Summary of Cash and Investments
As of April 30, 2023
Type Description
Investment
Date Maturity Date
Interest
Rate Carrying Value
Current Market
Value (2)
(1) Ckg General Operating Account Bank of the West 5/1/2023 - $ 2,386,833.94 $ 2,386,833.94 Pool Local Agency Investment Fund State Treasurer 5/1/2023 2.870 28,000,000.00 27,622,289.21 Pool Local Agency Investment Fund State Treasurer 5/1/2023 2.870 23,000,000.00 22,689,737.57 FFCB Federal Farm Credit Bank Bank of the West 2/21/2023 8/21/2024 4.875 10,000,000.00 10,006,700.00 FFCB Federal Farm Credit Bank Bank of the West 10/27/2022 10/17/2024 4.620 5,000,000.00 4,956,900.00 FFCB Federal Farm Credit Bank Bank of the West 1/10/2023 1/10/2025 4.310 3,010,800.00 3,000,870.00 FFCB Federal Farm Credit Bank Bank of the West 3/22/2021 3/17/2025 0.700 4,000,000.00 3,724,400.00 FFCB Federal Farm Credit Bank Bank of the West 1/13/2023 1/13/2026 4.000 2,000,000.00 2,001,400.00 FFCB Federal Farm Credit Bank Bank of the West 3/2/2023 3/2/2026 4.478 5,003,000.00 5,068,650.00 FHLB Federal Home Loan Bank Bank of the West 2/16/2023 8/16/2023 4.881 9,763,694.44 9,858,300.00 FHLB Federal Home Loan Bank Bank of the West 5/9/2022 11/9/2023 2.611 5,000,000.00 4,942,200.00 FHLB Federal Home Loan Bank Bank of the West 5/16/2022 2/16/2024 2.651 4,500,000.00 4,417,335.00 FHLB Federal Home Loan Bank Bank of the West 2/27/2023 2/27/2024 5.125 10,000,000.00 10,012,900.00 FHLB Federal Home Loan Bank Bank of the West 4/28/2022 4/19/2024 2.749 3,000,000.00 2,955,390.00 FHLB Federal Home Loan Bank Bank of the West 5/27/2021 2/27/2025 0.660 3,000,000.00 2,792,490.00 FHLB Federal Home Loan Bank Bank of the West 3/20/2023 6/20/2025 5.379 5,000,000.00 5,012,800.00 FHLB Federal Home Loan Bank Bank of the West 3/28/2023 3/28/2028 6.100 5,000,000.00 4,983,500.00 FHLMC Freddie Mac Bank of the West 7/28/2022 12/30/2024 3.350 4,000,000.00 3,908,440.00 FHLMC Freddie Mac Bank of the West 1/30/2023 1/27/2025 5.000 10,000,000.00 9,929,000.00 FHLMC Freddie Mac Bank of the West 9/21/2022 3/31/2025 4.320 5,000,000.00 4,935,150.00 FHLMC Freddie Mac Bank of the West 9/30/2022 9/30/2025 4.750 5,000,000.00 4,954,750.00 FHLMC Freddie Mac Bank of the West 3/13/2023 3/13/2026 5.625 10,000,000.00 9,963,500.00 TSY US Treasury Bill Bank of the West 4/28/2022 6/30/2023 2.010 4,984,385.95 4,970,600.00 TSY US Treasury Bill Bank of the West 4/25/2023 8/22/2023 5.011 19,679,361.11 19,686,600.00 TSY US Treasury Bill Bank of the West 3/3/2023 8/31/2023 5.054 9,756,152.78 9,834,300.00 TSY US Treasury Bill Bank of the West 7/28/2022 2/15/2024 2.957 3,991,953.27 3,932,200.00 Ckg Worker's Comp Account Bank of the West 5/1/2023 - 50,000.00 50,000.00 Ckg Liability Account California Bank & Trust 5/1/2023 - 8,500.00 8,500.00

$ 200,134,681.49 $ 198,605,735.72
Average Weighted Yield to Maturity: 3.95%
Average Weighted Days to Maturity: 368.52
(1) Negative cash balance (if any) shown due to checks being issued at month end, transfer to cover checks not made until early in the following month. (2) Current market value of securities with maturities in excess of 12 months (if any) are provided by third-party safekeeping agents.

I certify that this report reflects all Government Agency pooled investments and is in conformity with the Investment Policy of the City of Cypress. A copy of this Investment Policy is available at the Office of the Finance Director.

The Investment Program herein shown provides sufficient cash flow liquidity to meet six months estimated expenditures.

Signed: ________________________________
Finance Director
City of Cypress
Bank/Agent
2/28/2023 +RECEIPTS (DISBURSEMENTS) 3/31/2023 +RECEIPTS (DISBURSEMENTS) 4/30/2023

GENERAL
111/114 GENERAL FUND/GENERAL FUND-GRANTS $ 25,934,105 $ 4,738,329 $ (3,352,050) $ 27,320,384 $ 6,111,372 $ (3,838,536) $ 29,593,220

SPECIAL REVENUE
115 PANDEMIC RELIEF 6,276 - - 6,276 - - 6,276
212 CRPD-GENERAL FUND 15,373,664 614,432 (744,434) 15,243,662 2,301,989 (448,080) 17,097,571 213 CRPD-PARK DEVELOPMENT 6,582 - - 6,582 227,157 - 233,739 221 TRAFFIC SAFETY 33,136 4,568 - 37,704 4,759 - 42,463 230 STREETS 7,928,604 417,738 (1,469,796) 6,876,546 226,451 (179,503) 6,923,494 251 LIGHTING DISTRICT #2 5,770,966 109,974 (41,281) 5,839,659 708,944 (377,626) 6,170,977 261 STORM DRAIN 1,356,116 35,426 (48,535) 1,343,007 36,817 (30,720) 1,349,104 262 PLANNED LOCAL DRAINAGE FACILITY 1,058,507 - - 1,058,507 6,896 - 1,065,403 271 CORP CNTR MAINT DISTRICT #1 188,761 17,882 (4,382) 202,261 15,598 (1,875) 215,984 280 ASSET SEIZURE 1,246,190 23,818 (8,676) 1,261,332 43,341 (3,684) 1,300,989 291 CABLE TV FRANCHISE AGREEMENT 742,386 - - 742,386 - - 742,386 301 SUPPLEMENTAL LAW ENFORCEMENT 75,318 4,986 (11,023) 69,281 23,065 (8,658) 83,688 321 SEWER FUND 7,251,867 106,625 (35,976) 7,322,516 155,360 (32,210) 7,445,666 471 LOW AND MODERATE HSG ASSET 24,876 900 (2,136) 23,640 1,573 (2,125) 23,088

CAPITAL PROJECTS
415 CITY CAPITAL PROJECTS 17,069,659 38,107 (123,693) 16,984,073 192 (60,558) 16,923,707 416 INFRASTRUCTURE RESERVE 71,111,949 - (16,252) 71,095,697 475,147 - 71,570,844

TRUST AND AGENCY
600 TRUST AND AGENCY 1,574,568 19,757 (36,749) 1,557,576 103,391 (247,825) 1,413,142 611 BUSINESS ASSESSMENT DISTRICT 5,826 - - 5,826 38 - 5,864 612 CFD #1 ASSESSMENT DISTRICT 153,575 - - 153,575 - - 153,575 620 REC & COMM SERVICES FOUNDATION 22,774 10,450 - 33,224 171 (800) 32,595

INTERNAL SERVICE
710 CENTRAL SERVICES 3,787,067 226,596 (146,186) 3,867,477 222,719 (170,156) 3,920,040 720 CAPITAL REPLACEMENT 15,655,078 91,913 (47,265) 15,699,726 64,858 (23,651) 15,740,933 730 TECHNOLOGY IMPROVEMENT 2,289,081 - - 2,289,081 - - 2,289,081 750 EMPLOYEE BENEFITS 3,422,065 1,256,529 (886,580) 3,792,014 1,198,218 (760,209) 4,230,023 760 LIABILITY SELF INSURANCE 2,081,809 51,128 (360) 2,132,577 51,128 (3,605) 2,180,100 770 WORKERS COMP SELF INSURANCE 3,427,206 57,822 (61,203) 3,423,825 63,507 (76,007) 3,411,325 OTHER
811/812 WESTCOMM JPA 4,486,882 116,696 (302,192) 4,301,386 576,694 (437,621) 4,440,459 $ 7,959,091 192,084,893 $ (7,354,184) $ 192,689,800 $ 12,619,385 $ (6,703,449) $ 198,605,736 $ City of Cypress
Changes in Cash/Investments
City of Cypress

INVESTMENTS AT MARKET VALUE BY MATURITY DATE
As of April 30, 2023
1 day 181 days 1 year 2 years 3 years 4 years
to to to to to to
Investments 180 days 1 year 2 years 3 years 4 years 5 years 5+ years Totals Percent CASH $ - 2,445,334 $ - $ - $ - $ - $ - $ 2,445,334 $ 1.23% FFCB - - 21,688,870 7,070,050 - - - 28,758,920 14.48%
FHLB 22,327,825 9,858,300 2,792,490 5,012,800 - 4,983,500 - 44,974,915 22.65% FREDDIE MAC - - 18,772,590 14,918,250 - - - 33,690,840 16.96% STATE POOL 50,312,027 - - - - - - 50,312,027 25.33%
TSY 3,932,200 - 34,491,500 - - - - 38,423,700 19.35%
Totals $ 26,260,025 97,107,161 $ 43,253,950 $ 27,001,100 $ - $ 4,983,500 $ - $ 198,605,736 $ 100.00% Percent 48.89% 13.22% 21.78% 13.60% 0.00% 2.51% 0.00% 100.00% Note
Issue Maturity Interest Authorized Principal
Note No. To From Date Date Rate Amount Outstanding
2 CRPD City 02/08/21 06/30/25 LAIF 12,800,000 $ 4,941,761 $ 3 CRPD City 02/13/23 06/30/25 LAIF 1,275,000 $ 461,651 $ Total Interfund Investments 5,403,412 $

CITY OF CYPRESS

INTERFUND INVESTMENTS
As of April 30, 2023
Note Outstanding
The City Infrastructure Reserve Fund issued a promissory note to the Cypress Recreation and Park District General Fund to pay up to $12.8 million for the construction of Lexington Park. Repayment by the Cypress Recreation and Park District will be made from future park development fees. Advances to date total $12,268,775, and repayments to date total $7,327,014.

The City Infrastructure Reserve Fund issued a promissory note to the Cypress Recreation and Park District General Fund to pay up to $1.275 million for design costs associated with the rehabilitation of Arnold Cypress Park. Repayment by the Cypress Recreation and Park District will be made from additional Property Tax revenues resulting from the dissolution of the Successor Agency to the former Redevelopment Agency. Advances to date total $461,651.

Fund Type Issuer
Maturity
Date
One Year
Return * Cost Amount
Current Market
Value
PARS Public Agencies Post-Employment Benefits Trust
Trustee: Public Agency Retirement Services (PARS)
Section 115 Trust Pension Trust Various Open 0.73% 20,540,000.00 $ 22,761,938.58 $ Total $ 20,540,000.00 $ 22,761,938.58
* 12-month period ending with the current month.

City of Cypress
Summary of Cash and Investments Held In Trust
As of April 30, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 18.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/12/2023
SUBJECT: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of April 8, 2023 through May 5, 2023

RECOMMENDATION
Receive and file the attached payment register summarized below for the period of April 8, 2023 through May 5, 2023:

Electronic Funds Transfers 12930 through 13093
Warrants 62157 through 62364
Payroll Transfers W1500 through W1501

DISCUSSION
Payments to vendors for goods and services received and/or rendered are initiated and approved by the requesting department in accordance with proper purchasing guidelines.

Processing of these payments occurs centrally in the City's Finance Department with payments issued bi-weekly. A register listing of these payments is presented monthly to the City Council for approval. This register also includes any Electronic Funds Transfers (EFT), outgoing payroll transfers or wires issued since the previous register was presented to the City Council. Voided Payments (if any) are also identified.

All payments are processed on the City's financial management software system. This system generates a payment batch register, sorted by warrant number (or EFT/Wire number), and presents the invoice amount and a description of the payment issued.

BUDGET IMPACT
Total warrants, transfers, and wires issued (net of any voided payments) during the period of April 8, 2023 through May 5, 2023 are $3,746,589.17.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Payment Register for the Period 04-08-23 through 05-05-23 EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount 12930 1480 - ARCO BUSINESS SOLUTIONS $ 15,706.80
Fuel/Police 3/3-4/2 NP64128331(D) $ 15,706.80
12931 1480 - ARCO BUSINESS SOLUTIONS $ 2,546.88
Fuel/Maint 3/3-4/2 NP64128331(B) $ 2,546.88
12932 1480 - ARCO BUSINESS SOLUTIONS $ 34.15
Fuel/Finance 3/3-4/2 NP64128331 $ 34.15
12933 1480 - ARCO BUSINESS SOLUTIONS $ 96.36
Fuel/Engineering 3/3-4/2 NP64128331(A) $ 96.36
12934 1480 - ARCO BUSINESS SOLUTIONS $ 103.40
Fuel/Recreation 3/3-4/2 NP64128331(C) $ 103.40
12935 100505 - CITY OF CYPRESS-WORKERS COMP $ 6,172.10
Workers Comp Claims/Professional Svcs/#26191-26231 Reimb 4/14/23 $ 6,172.10 12936 100505 - CITY OF CYPRESS-WORKERS COMP $ 6,990.17
Workers Comp Claims/Medical/#26191-26231 Reimb(A) 4/14/23 $ 6,990.17 12937 100505 - CITY OF CYPRESS-WORKERS COMP $ 9,217.86
Workers Comp Claims/Permanent Disability/#26191-26231 Reimb(B) 4/14/23 $ 9,217.86 12938 100505 - CITY OF CYPRESS-WORKERS COMP $ 378.97
Workers Comp Claims/Temporary Disability/#26191-26231 Reimb(C) 4/14/23 $ 378.97 12939 2214 - GAMBOA, MARK $ 31.50
Refund/Building Permit #BS-23-282 Rfd 4/14/23 $ 31.50
12940 2219 - WONG, ROBERT $ 14.25
Refund/Building Permit #BS-23-222 Rfd 4/14/23 $ 14.25
12941 1480 - ARCO BUSINESS SOLUTIONS $ 126.11
Fuel/Comm Development 3/3-4/2 NP64128331(E) $ 126.11
12942 2183 - CRUZ, SERGIO $ 367.00
Refund/Canceled Permit #BS-23-353 Rfd 4/14/23 $ 367.00
12943 1178 - UNION BANK $ (71.64)
Credit/Copy Paper(10 Rms)/Admin/Returned 2/22 0429 4/7/23 $ (71.64) 12944 1178 - UNION BANK $ 61.11
Lunch(4)/Chili's/Closed Session Preparation 2/13 0429(A) 4/7/23 $ 61.11 12945 1178 - UNION BANK $ 136.65
Dinner/Red Robin/Council Meeting 2/13 0429(B) 4/7/23 $ 136.65 12946 1178 - UNION BANK $ 33.39
Business Card Holder(1)/Council Chambers 2/16 0429(C) 4/7/23 $ 33.39 12947 1178 - UNION BANK $ 93.18
Reg/Women's Club Tea/PG & Guest 4/29 0429(D) 4/7/23 $ 93.18 12948 1178 - UNION BANK $ 41.39
Supplies/Council Meetings 2/17 0429(E) 4/7/23 $ 41.39
12949 1178 - UNION BANK $ 20.50
Supplies/Meet The Mayor Event 2/21 0429(F) 4/7/23 $ 20.50 12950 1178 - UNION BANK $ 8.99
Supplies/Meet The Mayor Event 2/21 0429(G) 4/7/23 $ 8.99 City of Cypress
Payment Register
04/08/23-05/05/23

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EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
04/08/23-05/05/23
12951 1178 - UNION BANK $ 8.19
Supplies/Meet The Mayor Event 2/22 0429(H) 4/7/23 $ 8.19 12952 1178 - UNION BANK $ 28.21
Plaque(1)/New Business Certificates/Council 2/22 0429(I) 4/7/23 $ 28.21 12953 1178 - UNION BANK $ 17.98
Supplies/Meet The Mayor Event 2/23 0429(J) 4/7/23 $ 17.98 12954 1178 - UNION BANK $ 1,500.00
Reg/Americana Awards/AHM(2) & SM & FM & DB 3/11 0429(K) 4/7/23 $ 1,500.00 12955 1178 - UNION BANK $ 100.00
Sub/Mailchimp Email Distribution/Admin 2/23 0429(L) 4/7/23 $ 100.00 12956 1178 - UNION BANK $ 55.92
Dinner/Dominic's/Council Meeting 2/27 0429(M) 4/7/23 $ 55.92 12957 1178 - UNION BANK $ 49.97
Food/Council Meetings 3/4 0429(N) 4/7/23 $ 49.97
12958 1178 - UNION BANK $ 36.62
Supplies/Commissioners Appreciation Reception 3/8 0429(O) 4/7/23 $ 36.62 12959 1178 - UNION BANK $ 17.84
Food/City Hall Breakroom/Cancelled 3/8 0429(P) 4/7/23 $ 17.84 12960 1178 - UNION BANK $ 19.99
Sub/Dropbox/Shared Access Storage 3/8-4/8 0429(Q) 4/7/23 $ 19.99 12961 1178 - UNION BANK $ 105.58
Imprinted Bags(20)/Citizens Academy 3/13 0429(R) 4/7/23 $ 105.58 12962 1178 - UNION BANK $ 32.57
Food/City Hall Breakroom 3/13 0429(S) 4/7/23 $ 32.57
12963 1178 - UNION BANK $ 228.40
Tumblers(24)/Binders(24)/Citizens Academy 3/13 0429(T) 4/7/23 $ 228.40 12964 1178 - UNION BANK $ 62.48
Sign Holders(12)/Community Center 3/3 0547 4/7/23 $ 62.48 12965 1178 - UNION BANK $ 200.00
Dues/City Clerks Assoc of CA/CD 2/24/23-2/23/24 0635 4/7/23 $ 200.00 12966 1178 - UNION BANK $ 14.09
Supplies/Sr Center 2/16 1313 4/7/23 $ 14.09
12967 1178 - UNION BANK $ 480.00
Movie License(1)/Puss In Boots/Outdoor Movie Event 6/9 1313(A) 4/7/23 $ 480.00 12968 1178 - UNION BANK $ 43.07
Supplies/Sr Center Prom 3/7 1313(B) 4/7/23 $ 43.07
12969 1178 - UNION BANK $ 38.77
Batteries(28)/Sr Center 3/7 1313(C) 4/7/23 $ 38.77
12970 1178 - UNION BANK $ 30.04
Supplies/Facility Operations/Sr Center 3/7 1313(D) 4/7/23 $ 30.04 12971 1178 - UNION BANK $ 64.65
Supplies/Sr Center 3/10 1313(E) 4/7/23 $ 64.65

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Cypress City CouncilJune 12, 2023

Cypress City Council
June 12, 2023