AVAILABILITY OF PUBLIC RECORDS:
All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90th Street, Daly City, CA during normal business hours, at the same time that the public records are distributed or made available to the legislative body.
CITY OF DALY CITY
Regular Meeting - CITY COUNCIL
AGENDA
Monday, September 12, 2022 - 7:00 PM
COVID-19 ANNOUNCEMENT - PUBLIC MEETINGS
Pursuant to Government Code section 54953(e) et seq., members of the Daly City Council and staff will participate in this meeting via a teleconference. Members of the public are encouraged to watch the meeting via livestream on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).
Public Participation:
There are two ways to submit public comment: (1) send written comments by 4:00 pm on meeting day and (2) join to speak at the meeting via Zoom.
To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item as well as your comments. All comments received by 4:00 pm will be emailed to the City Council members prior to the meeting. Those comments received after 4:00 pm will be added to the record and shared with the City Council members following the public meeting. Comments are not read aloud into the record.
To speak at the meeting via Zoom, join at https://bit.ly/dalycitysep12zoom. Zoom will require an email address and name. The name entered will be visible online and will be used to notify you that it is your turn to speak.
You may also join by visiting https://zoom.us/join. Enter meeting ID: 879 8221 1975, then enter email address and name. The September 12, 2022 Regular City Council meeting may also be accessed via telephone by dialing +1 669 900 6833 (Local). Enter the meeting ID: 879 8221 1975, then press #.
When you would like to speak on an item during the public comment portion of the meeting, you will need to use the “raise hand” feature in Zoom. Public comment is limited to two (2) minutes maximum, and speakers may only comment once per item. You must familiarize yourself with Zoom prior to joining the meeting. The City will not be providing technical support.
If you do not wish to speak, the City requests that you watch the livestream of the meeting on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).
Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at 991-8078 as soon as possible.
Agenda – City Council
Monday, September 12, 2022
CALL TO ORDER:
PLEDGE TO THE FLAG:
ROLL CALL:
PRESENTATIONS:
1. Proclamation - Suicide Prevention Month
2. Proclamation - National Preparedness Month -Matt Petersen, Battalion Chief, North County Fire Authority
APPROVAL OF MINUTES:
3. Regular Meeting of July 25, 2022 and Special Meeting of August 8, 2022 APPROVAL OF AGENDA:
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.
Communications:
4. Accepting 2022 Qtr 2 Investment Report
Resolutions:
5. Approving Employment Agreement of Interim City Manager
6. Authorizing the Interim City Manager to Execute an Agreement for Financing Two New Pierce Fire Engines
7. Approving Consolidated Annual Performance Evaluation Report (CAPER) for the Fiscal Year (FY) 2021-22 One-Year Action Plan
8. Adopting Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Officers Association
9. Adopting Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Management
Agenda – City Council
Monday, September 12, 2022
10. Adopting Memorandum of Understanding and Salary Schedule between the City of Daly City and San Mateo County International Association of Firefighters Local 2400
11. Accepting and Appropriating a $5,000 Parks Pass Grant from the California State Library
12. Approving Vehicle Maintenance and Fuel Supply Agreement Between the City of Daly City and the City of South San Francisco
13. Approving Proposed Police Department Staffing Change - Reclassification of Police Records Clerk II to Account Clerk II
14. Authorizing Interim City Manager to Execute a Professional Services Agreement with Park Engineering for Mission Street Streetscape Project
15. Authorizing Interim City Manager to Execute a Professional Services Agreement with Placeworks, Inc. for the preparation of the Commercial Mixed-Use Zone Development
16. Approving Proposed Revisions of Various AFSCME Job Specifications; Reassignment of Senior Recreation Services Supervisor to Range X065 of AFSCME Salary Schedule and Reclassification of Librarian IIs to Librarian IIIs (Civil Service)
17. Authorizing Interim City Manager to Execute an Agreement Between the City of Daly City and the Daly City Peninsula Partnership Collaborative (DCP) to Extend the Term to Manage the Community Service Center through June 30, 2025
18. Accepting and Appropriating Funding from the County of San Mateo for the Second Course Meal Program
19. Authorizing the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361
Check Registers:
20. Check Registers for the Month of July 2022
END OF CONSENT AGENDA
Agenda – City Council
Monday, September 12, 2022
PUBLIC HEARINGS:
21. Westlake Shopping Center Mixed-Use Building (99 Southgate Avenue) – Zone Change ZC-04- 21-014994 and Design Review DR-04-21-014995
A. Findings
B. EA - Mitigated Negative Declaration
C. ZC-04-21-014994, DR-04-21-014995
STAFF: Michael Van Lonkuysen
RECOMMENDATION: Open/Close Hearing
Motion for City Attorney to Read by Title Only
Councilmember Introduce Ordinance
Adopt Resolution by Roll Call Vote
COMMUNICATIONS:
22. Sacred Heart Cathedral Preparatory: Marchbank Park Proposal - Phil Freed, Director of Athletics
STAFF: Tom Piccolotti
RECOMMENDATION: Information Only
23. Approval of Written Response to 2021/2022 San Mateo County Civil Grand Jury Report, “A Delicate Balance between Knowledge and Power: Government Transparency and the Public’s Right to Know”
STAFF: Rose Zimmerman
RECOMMENDATION: Motion to approve
24. Considering Partnership with the University of the Philippines Alumni Association of San Francisco (UPAASF) "Fiesta in Daly City" Event at Gellert Park STAFF: Stephen Stolte
RECOMMENDATION: Council Determination
AWARD OF BIDS/CONTRACTS:
25. Award of Construction Contract for the Mission Street Streetscape Project STAFF: Roland Yip
RECOMMENDATION: Adopt Resolution by Roll Call Vote
Agenda – City Council
Monday, September 12, 2022
26. Award Construction Contract for the Mussel Rock Sediment Removal Project STAFF: Kevin Fehr
RECOMMENDATION: Adopt Resolution by Roll Call Vote
RESOLUTIONS:
27. Resolution Establishing Eviction Protections Due to Nonpayment of Rent and No-Fault Evictions for Residential Tenants Where the Failure to Pay Rents Results from Income Loss Resulting From COVID-19
STAFF: Rose Zimmerman
RECOMMENDATION: Adopt Resolution by Roll Call Vote
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
NOTE: Speakers are limited to two minutes, unless modified by the Mayor. The Council cannot take action on any matter raised under this item.
APPOINTMENTS: Board/Commission Membership Committee Appointments REPORTS:
28. Council Committee
a. Council Committee Meetings July 25 - September 12, 2022
29. City Council
30. Staff
ADJOURNMENT:
Proclamation
Suicide Prevention Month
September 2022
WHEREAS, Daly City will join the county, state, and country in honoring Suicide Prevention Month (September), National Suicide Prevention Week (September 4-10) and World Suicide Prevention Day (September 10) to spread the message that suicide can be prevented; and
WHEREAS, in 2021, 54 people died by suicide (34% decrease from 82 in 2020) in San Mateo County; and
WHEREAS, in 2020, 12,297 contacts were received by the San Mateo County StarVista Crisis Hotline. In July 2022, the StarVista Crisis Hotline received a 10% increase compared to July 2021, likely due to the debut of the 988 number on July 16; and WHEREAS, Daly City residents are urged to play a role in supporting each other and preventing suicide by knowing the signs of suicide, finding the words to communicate, and reaching out to local 24/7 resources, including our local San Mateo County StarVista Crisis Hotline (650-579-0350) or National Suicide Prevention Lifeline (988 or 1-800-273-TALK); and
WHEREAS, residents can also play a role in suicide prevention by supporting local Suicide Prevention Month events, advocacy days and communication campaign. Across the city, county and state, the 2022 September Suicide Prevention Month theme is “Take Action for Suicide Prevention – Thriving at All Ages”; and WHEREAS, beyond September, Daly City has joined the San Mateo County Mayors Mental Health Initiative where mayors across the 20 cities in San Mateo County have come together with the mission of promoting awareness of and access to mental health resources in their communities.
NOW, THEREFORE, I, Dr. Roderick Daus-Magbual, Mayor of the City of Daly City, do hereby proclaim September 2022 as “SUICIDE PREVENTION MONTH” and call upon everyone in our community to find their role in suicide prevention.
Signed and sealed by the Mayor and City Council of the
City of Daly City this 12th day of September 2022.
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni, Councilmember
Juslyn C. Manalo, Councilmember
Glenn R. Sylvester, Councilmember
Proclamation
NATIONAL PREPAREDNESS MONTH
WHEREAS, during September, the U.S. Department of Homeland Security and the National Preparedness Month Coalition urge all Americans to take some simple steps to make their families better prepared for emergencies; and WHEREAS, with the Covid 19 pandemic, wildfires throughout the state, and yearly winter storms in our county, all will continue to have devastating effects on the people, and the economy; and
WHEREAS, the loss of life and property can be greatly reduced if appropriate preparedness measures are taken before, during and after a disaster; and WHEREAS, these lifesaving procedures will be highlighted during the month of September as the North County Fire Authority, city emergency services, and other service organizations provide disaster preparedness information to Daly City residents; and
WHEREAS, the community should take steps to help them before a disaster strike including making a kit, having a plan, being informed, and getting involved; and WHEREAS, it is highly recommended that our citizens become involved by participating in Earthquake Preparedness classes and the Community Emergency Response Team (CERT) Program; and
WHEREAS, this important safety information should be studied and observed throughout the year in order to reduce injuries, loss of life, and property damage in the event of a disaster.
NOW, THEREFORE, I, Dr. Roderick Daus-Magbual, Mayor of the City of Daly City, do hereby proclaim September 2022 as “NATIONAL PREPAREDNESS MONTH” and encourage all Daly City residents to increase their knowledge and awareness of proper safety measures to follow before, during, and after a disaster.
Signed and sealed by the Mayor and City Council of the
City of Daly City this 12th day of September 2022.
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni, Councilmember
Juslyn C. Manalo, Councilmember
Glenn R. Sylvester, Councilmember
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JULY 25, 2022
--------------------------------
Note on Public Comments: For this meeting, members of the public were encouraged to watch the meeting via livestream and speak at the meeting via Zoom, and/or submit public comments via email to the City Clerk’s Office prior to the public meeting. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991-8078 prior to the meeting.
Visit https://www.youtube.com/c/DalyCityVideoMeetings to view videos of the City Council meetings The meeting was called to order by Mayor Daus-Magbual at 7:00 P.M. by video conference call pursuant to Governor Gavin Newsom’s Executive Order N-29-20.
ROLL CALL: Councilmembers Present:
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo
Glenn R. Sylvester
Staff Present:
Stephen Stolte, Assistant City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
Staff Absent:
Shawnna Maltbie, City Manager
PRESENTATIONS:
Peninsula Clean Energy Updates
(Jan Pepper, Chief Executive Officer)
APPROVAL OF MINUTES:
Regular Meeting of July 11, 2022
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to approve the minutes of June 11, 2022.
APPROVAL OF AGENDA:
It was moved by Councilmember Manalo, seconded by Councilmember DiGiovanni and carried to approve the agenda.
CONSENT AGENDA:
It was moved by Councilmember Manalo, seconded by Councilmember DiGiovanni and carried to approve the consent agenda.
Resolutions:
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JULY 25, 2022
2 Accepting and Appropriating Grant Funding from CalRecycle Resolution 22-123, Accepting And Appropriating Grant Funding From The California Department Of Resources Recycling And Recovery
Setting Time and Place for a Public Hearing to Consider Zone Change ZC-04-21-014994 and Design Review DR-04-21-014995 Set Hearing: 9/12/2022
Resolution 22-124, Setting Time And Place Of Public Hearing For Zone Change ZC-04-21-014994 And Design Review DR-04-21-014995 to Redevelop A Portion Of Westlake Center Amending Traffic Regulations to Convert Existing 20-Ft. Commercial Vehicle Parking (Yellow) Zone In Front Of 92 Hill Street To A One-Hour Metered Parking Space (TSR 22/41) Resolution 22-125, Establishing Traffic Regulations
Appropriating Funds and Authorizing City Manager to Execute an Amendment to the Professional Services Agreement for 2019-20 Maintenance & Repair of Mussel Rock Landfill Site Project Resolution 22-126, Authorizing Amendment #3 To Professional Services Agreement With Tetra Tech, Inc. For 2019-20 Maintenance And Repair Of Mussel Rock Landfill Site And Appropriation Of Funds
Authorizing City Manager to Execute Amendments to the Professional Services Agreement with BKF Engineers for Design of the ADA, Sidewalk, and Parking Lot Improvements Project Resolution 22-127, Authorizing Execution Of Amendment #1 To The Professional Services Agreement With BKF Engineers For Design Of The ADA, Sidewalk And Parking Lot Improvements Project
Authorizing City Manager to Execute a Contract Renewal for Mussel Rock Landfill Site Monitoring Professional Services with Tetra Tech, Inc.
Resolution 22-128, Authorizing Amendment #2 Of Professional Services Agreement With Tetra Tech, Inc. For Mussel Rock Landfill Site Monitoring
Authorizing City Manager to Execute a Professional Services Agreement for Project Management and Construction Support Services for Various Capital Project Resolution 22-129, Authorizing Execution Of Professional Services Agreement With AGS, Inc.
For Project Management And Construction Support Services For Various Capital Project Authorizing the Purchase, Installation, and Construction of an Outdoor Fitness Court at Westlake Park
Resolution 22-130, Authorizing A Purchase Agreement With National Fitness Campaign LP For The Purchase, Installation And Construction Of An Outdoor Fitness Court At Westlake Park
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JULY 25, 2022
3 Authorizing the Purchase, Installation, and Construction of an Outdoor Fitness Court at Lincoln Park
Resolution 22-131, Authorizing A Purchase Agreement With National Fitness Campaign LP For The Purchase, Installation And Construction Of An Outdoor Fitness Court At Lincoln Park
END OF CONSENT AGENDA
PUBLIC HEARINGS:
Public Hearing - Abatement Lien at 499 Santa Barbara Avenue (APN 003-121-010) Director of Economic and Community Development Tatum Mothershead presented the code enforcement action at the subject site in which the City obtained a preliminary injunction from the County and entered the property to abate a public nuisance of trash and debris. Due to the severity of the public nuisance, several clean-ups were performed and a cost recovery bill totaling $30,987.30 was sent to the property owner in February 2022. Since the property owner has failed to submit any payment, the City is seeking recovery costs by assessment lien to be placed on the property in accordance with municipal and government codes.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to open the public hearing. There were no speakers on this matter.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to close the public hearing.
It was moved by Councilmember Sylvester, seconded by Mayor Daus-Magbual and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22- 132, Authorizing The Placement Of An Abatement Lien At 499 Santa Barbara Avenue (APN 003-121-010)
COMMUNICATIONS:
Designation of Voting Delegate and Alternate for League of California Cities Annual Business Meeting
Assistant City Manager Stephen Stolte requested the Council to consider designating a voting delegate and up to two alternates for the subject meeting; the delegate and alternate(s) must be registered to attend the conference.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried by unanimous roll call vote to designate Mayor Rod Daus-Magbual as Voting Delegate, and Councilmember Juslyn Manalo as Alternate, by adopting the following resolution:
Resolution 22-133, Authorizing Selection And Designation Of A Voting Delegate And Alternate(s) To Cast Ballots On Behalf Of The City Of Daly City At The League Of California Cities Annual Business Meeting
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JULY 25, 2022
4 Variance VARC-6-22-15750 — Parking Variance to Allow Retail/Residential Expansion at 6157 Mission Street
Planning Manager Michael Van Lonkhuysen presented staff’s recommendation to approve the variance at the subject site; he provided an overview of the proposal to expand the ground floor of an existing grocery store and to expand the floor plans on the second and third floors with family room additions. No additional parking is required by the proposal.
It was moved by Councilmember Sylvester, seconded by Councilmember Manalo and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22-134, Affirming Categorical Exemption (CEQA), Adopting Findings Of Fact And Imposing Conditions Of Approval On Variance (VARC-6-22-15750) To Allow Retail Residential Expansion At 6157 Mission Street
Approval of Transfer of Franciscan Mobile Home Park to Franciscan Residents Advisory Committee (FRAC); Approval of Early Redemption and Defeasance of Daly City Housing Development Finance Agency (DCHDFA) Mobile Home Park Refunding Revenue Bonds (Franciscan Mobile Home Park Acquisition Project), Series 2007A, 2007B and 2007C and Mobile Home Park Fourth Tier Revenue Bond (Franciscan Mobile Home Park Acquisition Project) Series 2002D; and Approval of Regulatory Agreement
City Attorney Rose Zimmerman presented recommended actions regarding the Franciscan Mobile Home Park (the Park), including its transfer to FRAC, the defeasance of all outstanding DCHDFA bonds, and the authorization to enter a new regulatory agreement. Ms. Zimmerman provided background for the Park, the issued bonds, and addressed questions on the terms of the proposed regulatory agreement.
The following speakers requested postponing the vote for this item. The Park residents expressed concerns with FRAC including its rulings, its lack of transparency and communication, its unequal treatment of Park residents, harassment by FRAC towards residents, FRAC’s lack of experience, and the lack of proper notice for tonight’s public hearing. Others cited missing information from the term agreements and financial reports. Some speakers questioned how FRAC will protect Park residents and recommended LLC ownership of the Park instead.
Piperjan, Park resident David McLaughlin, Attorney with LLC Pastor Bob Eusebio II, Park resident Robert Greco, Park resident Mark Roy, Park resident
The following speakers supported the transfer of the Park to FRAC to ensure control of rent increases, to maintain amenities, to have ongoing monitoring of the Park, to ensure fiscal integrity, and to keep the Park affordable to low-income households. Individuals referred to the poor job being done by the current management and acknowledged the Park residents who are currently not in support of the transfer.
Speakers also cited the amount of work that has been done by FRAC regarding the transfer and urged for Council’s approval on this matter.
Carlos Medal, Park resident “Franciscan Park”, Park resident Bob Quinn, FRAC & Park resident Pedro Gonzales, FRAC President Maryann Mann, Park resident
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JULY 25, 2022
5 Call-in User John Daly requested translators for public speakers on the meeting and requested postponing the matter.
The Council discussed the history of the Franciscan Park, the importance of having a cooperative, the importance of ownership, and the importance of affordable housing in the City. Jeff Stryper, FRAC Attorney, addressed questions on the rents, the pro forma, the locations of the low-income housing units within the Park, the role and purpose of the cooperative, how the FRAC membership amount was established and payment options. Ms. Zimmerman addressed questions on how long staff has spent working on the transfer.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Manalo and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22-135, Authorizing The Early Redemption And Defeasance Of The Daly City Housing Development Finance Agency Mobile Home Park Revenue Refunding Bonds (Franciscan Mobile Home Park Acquisition Project), Series 2007a, 2007b And 2007c And The Daly City Housing Development Finance Agency Mobile Home Park Fourth Tier Revenue Bonds (Franciscan Mobile Home Park Acquisition Project) Series 2002d; Approving An Escrow Agreement And A Regulatory Agreement And Declaration Of Restrictive Covenants, And Other Documents Related Thereto; Approving The Transfer Of The Franciscan Mobile Home Park To Franciscan Advisory Resident Committee; And Authorizing Certain Other Actions In Connection Therewith
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
Lindsay Raike, CEO of Warm Water Wellness, encouraged Council to support re-opening the Mickelson Therapy Pool in San Mateo by way of a resolution. A rally to support the re-opening of the pool was attended by patients, pool users, and various elected officials.
Call-In User5, John Daly, asked everyone to mute their mics to avoid background noise. John Daly commended Leilani Ramos for her work during the meetings, questioned the City Clerk’s work, provided disparaging remarks for the Council, and requested for work to be done at Daly City BART.
REPORTS:
City Council
Vice Mayor Buenaventura thanked Mayor Daus-Magbual for presiding over the Alice Bulos Memorial Highway Ceremony; the historic event was to honor one of Daly City’s leaders, Alice Bulos, whose effect is felt in the Peninsula and San Francisco. The Vice Mayor expressed gratitude to staff as well as the community for attending the ceremony.
Councilmember Manalo thanked Vice Mayor Buenaventura for his leadership in obtaining the Alice Bulos Memorial highway signs and for bringing it to the attention of Assemblymember Phil Ting, and thanked Mayor Daus-Magbual for his words during his tribute to Alice Bulos. Councilmember Manalo noted the amazing work Alice Bulos has done for her community and for her contribution to having Filipino-American representation. Councilmember Manalo commended the work done by the Arts & Culture Commission, Commissioners Arlene Daus-Magbual and Jo Boston for the Jo Koy Event at Daly City Hall.
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JULY 25, 2022
6 Councilmember Manalo was honored to give Jo Koy the key to the City during the event and noted Jo Koy’s speech which talked about his struggles and the importance of having representation in the media, referring to his movie “Easter Sunday.”
Councilmember DiGiovanni acknowledged Vice Mayor Buenaventura for his leadership in bringing about the Alice Bulos Memorial highway signs and acknowledged the leadership from Mayor Daus-Magbual during the ceremony and Assemblymember Phil Ting’s support. Councilmember DiGiovanni commended Alice Bulos’s positive impact in the community and her modesty.
Councilmember DiGiovanni thanked Mayor Daus-Magbual, Arlene Daus-Magbual and Jo Boston of the Arts & Culture Commission, and Leilani Ramos for their work on the Jo Koy Event at City Hall.
Mayor Daus-Magbual thanked Vice Mayor Buenaventura for his efforts and leadership in making the Alice Bulos Memorial highway signs come to fruition. Mayor Daus-Magbual reported on the MidPen wall-raising, acknowledging the dignitaries in attendance, referring to MidPen as the largest affordable housing project in San Mateo County. Mayor Daus-Magbual thanked Jo Koy and Universal for coming to Daly City and for promoting a movie that is surrounded by the Filipina/Filipino/Filipinx American experience. The Mayor thanked Leilani Ramos, Charlie Morrow and staff, as well as Jeremiah Abraham, Lyle del Mundo, Arts & Culture Commissioners Nancy Rodriguez, Elizabeth Espinda, Dorie Paniza, Jo Boston and Arlene Daus-Magbual, and the artists and volunteers who all worked together to make the events happen to shine a light on Daly City.
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
Kainyt expressed concern and questioned why Councilmember DiGiovanni was using a City vehicle for campaigning purposes and personal matters. Kainyt cited unfairness due to City funds coming from taxpayers.
Cheryll Catuar referred to a letter of complaint she sent regarding harassment she received from Councilmember DiGiovanni during the Jo Koy City event. According to Cheryll, she was a guest at the event, but was asked by police to leave upon Councilmember DiGiovanni’s request, referring to it as an abuse of power.
Fernando Montanes expressed concern regarding the behavior of Councilmember DiGiovanni, referring to her treatment of Cheryll Catuar who is running for public office in Daly City. Fernando asked the Council for a level of accountability for Councilmember DiGiovanni’s actions.
ADJOURNMENT:
Mayor Daus-Magbual adjourned the meeting at 9:39 PM in memory of the brother of John Gamez, Connie Latrenco, Carlos L. Ramillo, Wendell Pascual, and the grandmother of Leticia Fernando LeCompte Cherry.
Approved as submitted, this 12th
City Clerk
day of September , 2022.
Mayor
CITY OF DALY CITY
MINUTES – SPECIAL MEETING - CITY COUNCIL
AUGUST 8, 2022
--------------------------------
Note on Public Comments: For this meeting, members of the public were encouraged to watch the meeting via livestream and speak at the meeting via Zoom, and/or submit public comments via email to the City Clerk’s Office prior to the public meeting. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991-8078 prior to the meeting.
Visit https://www.youtube.com/c/DalyCityVideoMeetings to view videos of the City Council meetings The special meeting was called to order by Mayor Daus-Magbual at 6:00 P.M. by video conference call pursuant to Governor Gavin Newsom’s Executive Order N-35-20.
ROLL CALL: Councilmembers Present:
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo
Glenn R. Sylvester
Staff Present:
Stephen Stolte, Assistant City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
APPROVAL OF AGENDA:
It was moved by Councilmember Manalo, seconded by Councilmember DiGiovanni and carried to approve the agenda.
CONSENT AGENDA:
It was moved by Councilmember Manalo, seconded by Councilmember Sylvester and carried to approve the consent agenda.
Resolutions:
Authorizing the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361 Resolution 22-136, Authorizing Remote Teleconference Meeting by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361 for a Period of Thirty Days
RESOLUTIONS:
Appointment of Interim City Manager
City Attorney Rose Zimmerman presented the Council’s recommendation to appoint Thomas Piccolotti as Interim City Manager until such time the City Council appoints a permanent City Manager, for a period not to exceed six months. Ms. Zimmerman discussed the recruitment process for a permanent City Manager and provided information on Mr. Piccolotti’s many years of experience in local government.
Mr. Piccolotti has spent 22 years working for the City of Daly City. Staff will present the Employment Agreement for the Interim City Manager at the regular meeting of September 12, 2022 for City Council approval.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING - CITY COUNCIL
AUGUST 8, 2022
2 Peter Russell, a member of the public, expressed concerns with the City’s website and reported sending an email to the City which has not received a response. Peter requested to view the reconciliation of expenditures for Measure Q.
Call-in User, John Daly, commended the presentation and congratulated Mr. Piccolotti and looked forward to working with Mr. Piccolotti to create a healthier, safer community.
It was moved by Vice Mayor Buenaventura, seconded by Councilmember DiGiovanni and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22-137, Appointing Thomas Piccolotti As Interim City Manager Interim City Manager Thomas Piccolotti was honored and thanked the Council for their confidence and trust in him. Mr. Piccolotti plans to carry out the City’s mission and the Council’s vision, while supporting the citizens and City employees.
ADJOURNMENT:
Mayor Daus-Magbual adjourned the meeting at 6:21 PM in memory of Ernestine J. Forcum, Rae Gonzalez, May Trinidad and William “Bill” Russell.
Approved as submitted, this 12th
City Clerk
day of September , 2022.
Mayor
CITY OF DALY CITY / SANITATION DISTRICT
Pooled Cash Investments
As of June 30, 2022
City Treasurer
INSTITUTION
ACCOUNT
NUMBER
/CUSSIP
TYPE OF
INVESTMENT
TERM MATURITY
DATE
INTEREST
RATE
CURRENT
YIELD SHARES HELD COST MARKET VALUE TAXED COST UNREALIZED GAIN/LOSS Market Value
Factor
PERCENT OF
PORTFOLIO
Local Agency Investment Fund City of Daly City 98-41-238 Pooled 0.861% $ 20,918,460 $ 20,918,460 $ 20,649,144 $ 20,649,144 $ (269,317) 0.9871 9.45% Sacramento, CA Investment
Local Agency Investment Fund Sanitation District 70-41-005 Pooled 0.861% $ 398,764 $ 398,764 $ 393,630 $ 393,630 $ (5,134) 0.9871 0.18% Sacramento, CA Investment
County of San Mateo Investment Pool 3364 Pooled 0.969% $ 187,141,191 $ 187,141,191 $ 181,302,386 $ 181,302,386 $ (5,838,805) 0.9688 84.55% Redwood City, CA Investment
Total Pooled Investment $ 208,458,415 $ 208,458,415 $ 202,345,160 $ 202,345,160 $ (6,113,256) US Bank 6736302210
FHL 3134GWUG9 BOND 9/24/2025 0.57% 0.62% $ 1,000,000 $ 978,059 $ 920,360 $ 979,291 $ (58,931) Federal Home Loan Bank 3130AMLL4 BOND 5/26/2026 0.95% 1.02% $ 1,020,000 $ 1,020,000 $ 945,275 $ 1,022,801 $ (77,526) Federal Home Loan Bank 3133837F2 BOND 8/30/2023 2.16% 2.18% $ 1,000,000 $ 1,012,423 $ 990,640 $ 1,010,794 $ (20,154) Federal Home Loan Bank 3130ASBU2 BOND 9/23/2024 3.00% 3.02% $ 1,000,000 $ 994,004 $ 994,250 $ 994,004 $ 246 US Treasury Note 9128CCG4 BOND 6/15/2024 0.25% 0.26% $ 1,000,000 $ 956,041 $ 948,280 $ 960,164 $ (11,884) GNMA 36200MQW6 GNMA'S 7/15/2033 4.50% 4.34% $ 51,955 $ 51,955 $ 53,844 $ 59,956 $ (6,113) GNMA 32691HTQ7 GNMA'S 3/15/2034 5.50% 5.21% $ 39,370 $ 39,370 $ 41,580 $ 39,370 $ 2,209 GNMA 36291YRM1 GNMA'S 3/15/2035 5.50% 5.26% $ 2,169 $ 2,169 $ 2,267 $ 2,169 $ 98 GNMA 36295WJ24 GNMA'S 3/15/2038 5.00% 4.82% $ 24,518 $ 24,518 $ 25,410 $ 24,518 $ 891 GNMA 36202E6D6 GNMA'S 6/20/2039 4.50% 4.30% $ 314,064 $ 314,064 $ 328,297 $ 314,064 $ 14,233 SubTotal Government Obligations $ 5,452,076 $ 5,392,603 $ 5,250,203 $ 5,407,131 $ (156,929) 2.46% Ally Bank 02007GQH9 CD 4 YR 4/28/2026 2.85% 2.90% $ 246,000 $ 246,000 $ 241,557 $ 246,000 $ (4,443) American Express 02589AA44 CD 3 YR 3/17/2023 0.85% 0.86% $ 247,000 $ 247,000 $ 244,323 $ 247,000 $ (2,677) Bank Hapaolim 06251A2Q2 CD 5 YR 12/15/2025 0.50% 0.55% $ 249,000 $ 249,000 $ 225,763 $ 249,000 $ (23,237) Barclays Bank 06740KPB7 CD 3 YR 3/10/2025 1.70% 1.78% $ 247,000 $ 247,000 $ 236,438 $ 247,000 $ (10,562) Baycoast Bank 072727BG4 CD 5 YR 3/31/2025 0.90% 0.96% $ 247,000 $ 247,000 $ 231,039 $ 247,000 $ (15,961) Bell Bank 07815ABD8 CD 3 YR 3/24/2023 0.85% 0.86% $ 247,000 $ 247,000 $ 244,216 $ 247,000 $ (2,784) * BMO Harris Bank 05600XBQ2 CD 5 YR 12/18/2025 0.50% 0.55% $ 249,000 $ 249,000 $ 225,644 $ 249,000 $ (23,356) BMW Bank 05580ASH8 CD 3 YR 9/20/2022 1.85% 1.85% $ 245,000 $ 245,000 $ 245,022 $ 245,000 $ 22 Captiol One Bank 14042TCX3 CD 3 YR 3/27/2023 1.00% 1.01% $ 248,000 $ 248,000 $ 245,418 $ 248,000 $ (2,582) Captiol One Natl Assoc 14042RQB0 CD 5 YR 11/17/2026 1.10% 1.21% $ 248,000 $ 248,000 $ 225,058 $ 248,000 $ (22,942) Discover Bank 254673B70 CD 5 YR 4/28/2025 2.80% 2.84% $ 246,000 $ 246,000 $ 242,150 $ 246,000 $ (3,850) EagleBank 27002YES1 CD 3.5 YR 10/4/2022 1.85% 1.85% $ 245,000 $ 245,000 $ 245,020 $ 245,000 $ 20 EnerBank 29278TLL2 CD 3.5 YR 3/13/2023 1.80% 1.84% $ 245,000 $ 245,000 $ 244,040 $ 245,000 $ (960) Goldman Sachs Bank 38149MXJ7 CD 5 YR 7/28/2026 0.95% 1.04% $ 249,000 $ 249,000 $ 226,361 $ 249,000 $ (22,639) * JP Morgan Chase 48128UQJ1 CD 5 YR 10/30/2025 0.50% 0.55% $ 249,000 $ 249,000 $ 226,431 $ 249,000 $ (22,569) Live Oak 538036NE0 CD 5 YR 2/10/2026 0.50% 0.55% $ 249,000 $ 249,000 $ 224,760 $ 249,000 $ (24,240) Luana Savings 549104TK3 CD 5 YR 11/18/2025 0.40% 0.44% $ 249,000 $ 249,000 $ 225,415 $ 249,000 $ (23,585) Medallion Bank 58404DJN2 CD 5 YR 1/29/2026 0.45% 0.50% $ 249,000 $ 249,000 $ 224,503 $ 249,000 $ (24,497) Merrick bank 59013KEL6 CD 3 YR 12/30/2022 1.80% 1.80% $ 247,000 $ 247,000 $ 246,630 $ 247,000 $ (371) Morgan Stanley 61690UQU7 CD 5 YR 12/26/2024 1.90% 1.97% $ 247,000 $ 247,000 $ 238,493 $ 247,000 $ (8,507) Morgan Stanley 61768U2E6 CD 3.25 YR 1/27/2024 0.30% 0.31% $ 249,000 $ 249,000 $ 238,482 $ 249,000 $ (10,518) Nelnet Bank 64034KBE0 CD 5 YR 3/9/2027 1.90% 2.03% $ 247,000 $ 247,000 $ 230,854 $ 247,000 $ (16,146) * Prime Alliance 74160NHE3 CD 3 YR 3/27/2023 1.00% 1.01% $ 248,000 $ 248,000 $ 245,418 $ 248,000 $ (2,582) Promiseone 74348HAG3 CD 5 YR 3/26/2025 0.90% 0.96% $ 247,000 $ 247,000 $ 231,036 $ 247,000 $ (15,964) Raymond James 75472RAU5 CD 3 YR 12/30/2024 1.85% 1.92% $ 247,000 $ 247,000 $ 238,118 $ 247,000 $ (8,882) Sallie Mae Bank 7954506X8 CD 5 YR 6/30/2026 0.90% 0.99% $ 249,000 $ 249,000 $ 226,331 $ 249,000 $ (22,669) State Bank of India, NY 856285XK2 CD 5 YR 9/28/2026 1.10% 1.21% $ 248,000 $ 248,000 $ 225,864 $ 248,000 $ (22,136) Synchrony Bank 87165ET98 CD 5 YR 9/3/2026 0.90% 0.99% $ 248,000 $ 248,000 $ 224,346 $ 248,000 $ (23,654) Toyota 89235MLE9 CD 5 YR 7/29/2026 0.95% 1.04% $ 249,000 $ 249,000 $ 226,346 $ 249,000 $ (22,654) UBS Bank 90348JP61 CD 5 YR 7/8/2026 0.90% 0.99% $ 249,000 $ 249,000 $ 226,090 $ 249,000 $ (22,910) SubTotal Corporate Obligations Corporate Issues Sub-Total $ 7,429,000 $ 7,429,000 $ 7,021,164 $ 7,429,000 $ (407,836) 3.36% Non-Pooled Total $ 12,881,076 $ 12,821,603 $ 12,271,367 $ 12,836,131 $ (564,765) Grand Total Investments $ 221,339,492 $ 221,280,019 $ 214,616,526 $ 215,181,291 $ (6,678,020) 100% Our profolio conforms to our Statement of Investement Policy and is in compliance with Government Code Section 53646, which requires the ability to meet its expediture requirements for the next six months.
Market Value information provided by Local Agency Investment Fund, San Mateo County Investment Pool, and Union Bank.
Shares Held
Current Quarter
$ 206,663,355
$ 221,339,492
$ 14,676,137
Shares Held Market Value
Percentage of
Portfolio
$ 5,452,076 $ 5,250,203 2.46%
$ 7,429,000 $ 7,021,164 3.36%
$ 208,458,416 $ 202,565,020 94.18%
$ 221,339,492 $ 214,836,388 100.00%
New Purchases in Quarter ending June 30, 2022
CUSIP TYPE TERM PURCHASE DATE
INTEREST
RATE AMOUNT
DISCOVER BANK 254673B70 CD 3 YR 4/27/2022 2.80% $ 246,000 ALLY BANK 02007GQH9 CD 4 YR 4/28/2022 2.85% $ 246,000
Federal Home Loan Bank 3130ASBU2 BOND 2 YR 3 MO 6/23/2022 3.28% $ 1,000,000 Matured Investments in Quarter ending June 30, 2022
CUSIP TYPE TERM MATURITY DATE
INTEREST
RATE AMOUNT
N/A
NAME
Ending Value
Investment Loss/Gain
Government Obligations
Corporate Obligations
Pooled Investments
NAME
Beginning Value
CITY OF DALY CITY
NORTH SAN MATEO COUNTY SANITATION DISTRICT
Principal Portfolio Summary
Fiscal Year 2021-2022
Quarter ending June 30, 2022
Shares Held
Government Obligations
Corporate Obligations
Pooled Investments
City Council Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Approval of Employment Agreement of Interim City Manager RECOMMENDATION:
Adopt a Resolution approving Employment Agreement with Thomas Piccolotti to serve as Interim City Manager for the City of Daly City.
BACKGROUND:
On June 3, 2022, City Manager Shawnna Maltbie announced her retirement and is currently on an extended leave of absence. Under Daly City Municipal Code Section 2.02.050, in the absence of the city manager from the City, the city council may appoint some properly qualified person to perform the duties of the office of city manager.
On August 8, 2022, the City Council appointed Thomas Piccolotti as Interim City Manager, until the City Council appoints a permanent City Manager. The Employment Agreement has been finalized and is now ready for the City Council to consider approving the Employment Agreement with Thomas Piccolotti to serve as Interim City Manager.
DISCUSSION:
Mr. Piccolotti has over 32 years of experience in local government, 22 of which have been spent working for the City of Daly City. He was promoted to the Director of Water and Wastewater in April 2018 and has served in that position for over 4 years.
During his time as Director of Water and Wastewater Resources he has managed the Water and Sanitation Fund Operating Budget of approximately $50 million annually and the Capital Program of approximately $8 million annually. He is responsible for management and coordination of the Vista Grande Drainage Basin Improvement Project, a multi-million-dollar infrastructure project of regional significance. This project is the largest in the history of Daly City and will alleviate flooding as well as provide many environmental benefits to Lake Merced. He represented the City during the renegotiation of the Water Supply Agreement with San Francisco Public Utilities Commission in 2018 and led the development of multi-year rate structures that stabilized both the Water and Sanitation Enterprise Funds.
Mr. Piccolotti’s familiarity and rapport with the Executive Management and City staff will enable him to step into the role of Interim City Manager quickly and continue moving the City forward during this time.
Mr. Piccolotti is very familiar with Daly City, having previously assisted with executive goal setting and team building, facilitation of interdepartmental issues, and has served as an Acting City Manager during his tenure with the City. His knowledge of the City, the Executive Team, other City employees, as well as the Boards and Commissions, will enable him to quickly come to speed on issues and concerns and be an effective leader for the City of Daly City. He will provide a seamless transition during this time while the City Council is recruiting a permanent City Manager.
Subject: Approval of Employment Agreement of Interim City Manager September 12, 2022
The agreement for employment is drafted and reviewed by the City Attorney’s Office. The agreement specifies that the City will pay the Interim City Manager a salary 15% above his total compensation as Director of Water and Wastewater Resources. The agreement also includes the waiver of the car allowance as Interim City Manager, and further provides that should the Council determine to select a different City Manager during the period he is serving as Interim City Manager, Mr. Piccolotti would return to his previous position as Director of Water and Wastewater Resources. The agreement also provides that the City Council has the right to appoint the Interim City Manager as permanent at any time during or after the recruitment.
FISCAL IMPACT:
The salary and benefits for the Interim City Manager are included in the Fiscal Year 2022-2023 City Manager Department budget.
RECOMMENDATION:
Adopt a Resolution approving Employment Agreement with Thomas Piccolotti to serve as Interim City Manager for the City of Daly City.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Rose Zimmerman
City Attorney
Attachments:
Exhibit “A”. Draft Interim City Manager Employment Agreement
1 INTERIM CITY MANAGER
EMPLOYMENT AGREEMENT
THIS AGREEMENT is made by and between the CITY OF DALY CITY (“City”) and THOMAS PICCOLOTTI (“Employee”) and is dated for convenience this__ day of ______________, 2022.
RECITALS
A. City desires to employ Thomas Piccolotti as Interim City Manager of the City of Daly City.
B. Thomas Piccolotti desires to serve as Interim City Manager of the City of Daly City.
C. The City Council, as the appointing authority, and Thomas Piccolotti desire to agree in writing to the terms and conditions of Thomas Piccolotti’ s employment as Interim City Manager.
AGREEMENT
1. DUTIES
a. City agrees to employ Thomas Piccolotti as Interim City Manager of the City of Daly City to perform the functions and duties of the City Manager specified in the Municipal Code, ordinances, and resolutions of City. Employee shall also perform other legally permissible and proper duties and functions as the City Council may assign from time to time. b. Employee shall perform his duties to the best of his ability in accordance with the highest possible and ethical standards of the profession and shall comply with all general rules and regulations established by the City.
c. Employee shall not engage in any activity that is or may become a conflict of interest, prohibited contract, or which may create an incompatibility of office as defined under California law.
Prior to performing any services under this Agreement Employee must complete disclosure forms required by law.
2. TERM
a. Employee agrees to serve in the position of Interim City Manager effective August 8, 2022 until a permanent City Manager is appointed by the City Council and commences his/her duties in the position or six (6) months, whichever is sooner. If Employee is appointed by the City Council to be the permanent City Manager, this agreement shall terminate upon execution of a new City Manager agreement with Employee.
b. This agreement may be terminated by either party in accordance with the provisions set forth in Paragraph 3 or terminated in the event of the death or permanent disability of Employee.
Employee also agrees that during his tenure as Interim City Manager he will not engage in any activities for compensation or employment that has actual conflict with his duties and responsibilities as City Manager; nor will he engage in any incompatible office or enter any prohibited contract as both are defined by California law. .
2 3. RESIGNATION AND REMOVAL
a. Employee may resign at any time with or without cause and agrees to give City at least forty-five (45) days advance written notice of the effective date of his resignation. b. Removal of Employee from appointment as Interim City Manager shall be in accordance with the Municipal Code.
c. The parties recognize and affirm that: 1) Employee is an “at will” employee whose employment as Interim City Manager may be terminated by the City, and 2) There is no express or implied promise made to Employee for any form of continued employment as City Manager. This Agreement is the sole and exclusive basis for an employment relationship between Employee and City.
4. RIGHT TO APPLY FOR PERMANENT CITY MANAGER POSITION, RIGHT TO REVERT TO PREVIOUSLY HELD POSITION AND COUNCIL’S RIGHT TO APPOINT
EMPLOYEE AT ANY TIME DURING OR FOLLOWING THE RECRUITMENT PROCESS Employee has the right to apply for or express his interest in the permanent City Manager position while the recruitment is open, including when or while the City Council is conducting interviews of potential candidates for the permanent City Manager position.
If Employee is removed by the City Council, or a permanent City Manager is appointed by the City Council who is not Employee, Employee shall have the right to revert to his previously held position as the Director of Water and Wastewater Resources and shall be entitled to receive the current salary and benefits commensurate with that position, which shall be the salary step he was receiving or due to receive prior to his appointment.
The City Council has the right to appoint Employee as permanent City Manager at any time, during the interviews of potential candidates or after the recruitment has closed.
5. SALARY
Effective August 8, 2022, City agrees to pay Employee a salary 15% above his current total compensation as Director of Water and Wastewater Resources. Employee’s salary as Interim City Manager shall be $12,623.00 on a bi-weekly basis.
6. OTHER SUPPLEMENTAL BENEFITS
City shall provide Employee the same benefits as Employee received in his position as Director of Water and Wastewater Resources, in addition to any other benefits as included in operative City policies, procedures, and applicable agreements for management employees as they may be amended from time to time. All actions taken by the City relating to benefits for management employees shall be considered actions granting the same benefits to Employee. In addition to the same benefits being granted to Employee, City shall provide to Employee a one-time payment of $17,250.00 of vacation accruals toward Employee’s deferred comp account, while decreasing Employee’s vacation accrual by 125 hours. This will enable the City to decrease its long-term liability related to Employee’s vacation accrual.
3 7. OTHER TERMS AND CONDITIONS OF EMPLOYMENT
The City Council, by resolution, minute order, or other formal action, shall fix any other terms, restrictions, and conditions of Employee’s employment as Interim City Manager, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with provisions of this Agreement or law.
8. NOTICES
Any notices required by this Agreement shall be in writing and either given in person or by first class mail with postage prepaid and addressed as follows:
TO CITY: City Council
Attn. Mayor
City of Daly City
333 90th Street
Daly City, CA 94015
TO EMPLOYEE: In person or address on file
9. ARBITRATION
Any controversy or claim arising out of or pertaining to this Agreement, or breach thereof, shall be settled by arbitration in accordance with the rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be enforced as provided by California law.
10. ENTIRE AGREEMENT
This Agreement is the final expression of the complete agreement of the parties with respect to the matters specified herein and supersedes all prior oral or written understandings. Except as prescribed herein this Agreement cannot be modified except by written mutual agreement signed by the parties.
11. ASSIGNMENT
This Agreement is not assignable by either City or Employee.
12. SEVERABILITY
In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the parties, the remainder of the Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portion of the Agreement.
4 13. COUNTERPARTS
This Agreement may be executed in counterparts, and each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, City has caused this Agreement to be signed and executed on its behalf by its Mayor and duly attested by the City Clerk. It has also been executed by the Employee.
Thomas Piccolotti, Employee
Dr. Rod Daus-Magbual, Mayor
City of Daly City
ATTEST:
_____________________________
Annette Hipona, City Clerk
APPROVED AS TO FORM
Rose Zimmerman, City Attorney
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Authorizing the Interim City Manager to Execute an Agreement for Financing Two New Pierce Fire Engines
Recommended Action
Authorize the Interim City Manager to execute an agreement with Community Leasing Partners for the financing of two new Pierce fire engines.
Background
Two new fire engines from the Pierce Fire Apparatus Company are needed to replace aging vehicles in the fleet and current estimated time of order to delivery of new fire engines is estimated to be 3 years to 4 years, which necessitates the current order request. The North County Fire Authority researched various options for financing the new engines. Staff then engaged Community Leasing Partners out of Manhattan, KS regarding financing options.
Discussion
Two Pierce Enforcer engines were identified for purchase from Golden State Fire Apparatus, Inc. out of Sacramento. The cost proposal for the two engines came out to $1,830,456.66. The new fire engines will replace two front-line engines that will be placed into reserve status. At the estimated time of delivery of the two new engines, the two reserves to be decommissioned will be 24 and 23 years old.
Financing options were identified, in collaboration with the Finance Department, and a seven-year financing agreement was chosen. The first payment for the engines will not be due until January 15, 2024. The interest rate within the financing agreement will be 3.72%, and the annual payment will be $306,115.38.
A 6% price increase will occur on November 1, 2022 with Pierce Fire Apparatus, and ordering prior to the price increase will save approximately $110,000.00 on the two engines.
Fiscal Impact
The cost of the two new Pierce fire engines is $306,115.38 annually for seven years, to be funded through the Vehicle Fund. There is no penalty to pay off the balance due prior to the end of the seven-year term.
Summary/Conclusion
The acquisition of two new fire engines will be an enhancement to the fleet. The financing of the engines will eliminate the upfront costs needed. Staff recommends that the City Council authorize the
City Council Agenda Report
Subject: Authorizing the Interim City Manager to Execute an Agreement for Financing Two New Pierce Fire Engines
Meeting Date: September 12, 2022
Interim City Manager to execute the agreement with Community Leasing Partners for the financing of two new fire engines.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Ron D. Myers Timothy J. Nevin
Fire Chief Director of Finance and Administrative Services
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Consolidated Annual Performance Evaluation Report (CAPER) for the Fiscal Year (FY) 2021-22 One-Year Action Plan
Recommended Action
Approve the attached Consolidated Annual Performance Evaluation Report (CAPER) for the Fiscal Year (FY) 2021-22 One-Year Action Plan.
Background
As a requirement of the Community Development Block Grant (CDBG) and HOME programs, the City of Daly City must submit a report on the use of CDBG and HOME funds. This report, titled the Consolidated Annual Performance and Evaluation Report (CAPER), summarizes expenditures and accomplishments of the City's CDBG and HOME programs in the past fiscal year beginning July 1, 2021 to June 30, 2022. A draft copy of the CAPER is presented for Council review.
During Fiscal Year 2021-22, the City of Daly City expended a total of $1,069,750 in CDBG funds and $581,399 in CDBG-CV funds. CDBG-CV funds are additional CDBG funds that were allocated in 2020 as part of the Coronavirus Aid, Response and Security Act (CARES) to prevent, prepare for and respond to COVID-19. Appendix D of the draft CAPER shows the allocation and expenditure of CDBG funds during the FY21-22 program year. In terms of HOME funds, the City expended a total of $546,066. About $483,000 of these funds were used for emergency rental assistance for households affected by COVID-19. The Finance Department is still in the process of closing out the City’s General Ledger for FY21-22 so there may still be adjustments to these numbers.
Outcomes from FY21-22 include the following:
City Residential Rehabilitation Program issued six loans and six senior and security bar grants totaling $315,381 to 11 low income homeowners. There were two complete rehab loans, three roof only loans and one underground utilities loan.
Center for Independence of Individuals with Disabilities (CIID) provided home accessibility modifications to four households. Three of these households were elderly households. Rebuilding Together Peninsula provided minor home improvement reports to seven households, of which five were elderly households.
Peninsula Family Service provided subsidized childcare services to 27 children. LifeMoves assisted five households comprised of 24 persons, at Family Crossroads, a transitional shelter for homeless families located in Daly City.
Legal Aid assisted 91 households, comprised of 229 persons, with affordable and free legal services relating to evictions and tenant/landlord issues.
City Council Agenda Report
FY21-22 Consolidated Annual Performance Evaluation Report September 12, 2022 (CAPER) Page 2 of 2
Project Read provided 21 adults with literacy tutoring. Project Sentinel conducted ten fair housing cases (four complaint-based and six audits). Daly City Partnership provided 44 households with emergency tenant based rental assistance using HOME funds, and 42 households with emergency rental assistance using CDBG-CV funds.
Additionally, Daly City Partnership used CDBG-CV funds to provide 93 persons with mental health services, and distributed food to 2,308 households.
The City used FY21-22 CDBG funds to make a loan payment of $404,824 towards its Section 108 loan that was used to build the Bayshore Community Center.
COVID-19 continued to affect the outcomes of some of the activities, with some falling short of their goals. For example, CIID assisted fewer clients because some homeowners were not comfortable taking on projects because of COVID. Literacy training saw a decline in numbers as a result of learners lacking access to or sufficient knowledge for navigating the technology required for distance learning. COVID contributed to longer stays at Family Crossroads. All service providers are continuing to adjust their operations in response to COVID.
Discussion
Staff recommends that Council approve the attached draft CAPER covering the period of July 1, 2021 through June 30, 2022. The draft CAPER was made available for public review from August 28, 2022 through September 12, 2022. Some data has since been updated or were awaiting verification so there may be minor corrections in the final CAPER to reflect this.
Staff is available to provide additional information desired by the Mayor or Council Members.
Respectfully Submitted,
Lenelle D. Suliguin Tatum Mothershead
Housing Coordinator Director, Economic & Community Development Attachment
Draft CAPER
HUD
Consolidated
Plan
Department of Economic and Community Development
Housing and Community Development Division
DRAFT
CITY OF DALY CITY
HUD CONSOLIDATED PLAN
July 1, 2021 through June 30, 2022
Consolidated Annual Performance and Evaluation Report
(CAPER)
Fiscal and Program Year 2021-2022
CITY COUNCIL
Rod Daus-Magbual, Mayor
Raymond Buenaventura, Vice-Mayor
Pamela DiGiovanni
Juslyn Manalo
Glenn Sylvester
Responsible Agency: Department of Economic and Community Development Tatum Mothershead, Director
Prepared by: Housing and Community Development Division Betsy ZoBell, Housing and Community Development Supervisor Lenelle D. Suliguin, Housing Coordinator
DRAFT
Marina Anaya, Community Development Specialist
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER)
2021-2022 ONE YEAR ACTION PLAN
TABLE OF CONTENTS
CR-05-Goals and Outcomes ......................................................................................................... 1 CR-10-Racial and Ethnic Composition of Families Assisted…………………………....………...8 CR-15-Resources and Investment………................................................................................... 10 CR-20-Affordable Housing………………………………………………………………............……16 CR-25-Homeless and Other Special Needs…………………………………………................. ….19 CR-30-Public Housing…………………………………………………………………....................... 22 CR-35-Other Actions……………………………………………………………………….................. 23 CR-40-Monitoring………………………………………………………………………....................... 26 CR-45-CDBG……………………………………………………………………………………............. 27 CR-50-HOME………………………………………………………………………………………......... 28 CR-58-Section 3……………………………………………………………………………………….... 30
APPENDICES
Appendix A: IDIS reports
Appendix B: Affidavit of Publication
Appendix C: Geographic Distribution of Activities
Appendix D: FY21-22 CDBG Funding Table
Appendix E: Table 1 Progress Summary
Appendix F: Demographics of households assisted by activity DRAFT
CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
During PY21-22, the fourth year of the City’s Five Year Consolidated Plan period (July 2021 through June 2022), the City made progress in meeting various priority needs identified in the Plan. Progress continued to be limited by the effects of COVID-19 for some activities. For example, stays at Family Crossroads, a family transitional shelter, were longer and so a lower number of households were able to be served.
The City, using its annual CDBG allocation, continues to make payments on its Section 108 loan which was used to fund the development of the Bayshore Community Center which was completed in 2006. Section 108 loan payments in PY21-22 comprised about 38% of the City’s PY21-22 CDBG expenditures. The City will continue to have a portion of its annual CDBG grant go towards the loan payments until August 2022.
The table below summarizes the outcomes for the PY21-22 Action Plan as well as the Five Year Strategic Plan. Please note the following regarding the table below:
• Some goals associated with the Assessment of Fair Housing (AFH) do not have quantitative outcome indicators (AFH5, AFH7, AFH8, AFH10, and AFH11). Please see Appendix E for a summary of progress. • The goal to provide City Residential Rehabilitation Program appears in two rows for the same activity. The program serves both rental units and homeowner housing units. It appears in two separate rows but is one activity. • Some goals were set up with multiple indicators and appear in multiple rows, making the table below hard to read. To facilitate, the following bullets associate the Source/Amount with the projects/activities. • $20,000: Center for Independence of the Disabled
• $27,000: Project Sentinel (Other)/ Legal Aid Homesavers • $454,130: City Residential Rehab program
• $23,000: Rebuilding Together Peninsula.
• $24,200: Peninsula Family Service
• $22,000: Project Read
• $17,600: LifeMoves Family Crossroads
DRAFT - reported in both persons and households assisted
CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
AFH1: Develop
new affordable
ownership units
Affordable
Housing
Homeowner Housing
Added
Household
Housing
Unit
5 6
120.00%
AFH10:
Strengthen use
of Section 8
Affordable
Housing
Other Other 1 1
100.00%
AFH11: Consider
fair housing
audit program
Fair Housing Other Other 1 1
100.00%
AFH2: Develop
new affordable
rental units
Affordable
Housing
CDBG:
$0 /
HOME:
$895449
Rental units
constructed
Household
Housing
Unit
5 0
0.00%
AFH3: Preserve
homeownership
access
Affordable
Housing
Direct Financial
Assistance to
Homebuyers
Households
Assisted
5 3
60.00%
AFH4: Fund
rehab and
accessibility
improvements
Affordable
Housing
NonHomeless
Special Needs
CDBG:
$20000
Rental units
rehabilitated
Household
Housing
Unit
DRAFT
0 0
CAPER
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
AFH4: Fund
rehab and
accessibility
improvements
Affordable
Housing
Non-
Homeless
Special Needs
CDBG:
$20000
Homeowner Housing
Rehabilitated
Household
Housing
Unit
40 36
90.00%
114
36.36%
AFH5: Facilitate
development
through zoning
Affordable
Housing
Other Other11
100.00%
AFH6:
Acquisition and
Rehab
Affordable
Housing
Rental units
rehabilitated
Household
Housing
Unit
50 0.00%
AFH7: Explore
incentives for
HCV
participation
Affordable
Housing
Other Other11
100.00%
AFH8: Educate
community on
housing gaps
Affordable
Housing
Other Other11
100.00%
AFH9: Support
fair
housing/renter
services
Affordable
Housing
Fair housing
CDBG:
$27000
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
50 31
62.00%
8 10
125.00%
AFH9: Support
fair
housing/renter
services
Affordable
Housing
Fair housing
CDBG:
$27000
Public service activities
for Low/Moderate
Income Housing
Benefit
Households
Assisted
1250 594
47.52%
100 91
91.00%
AFH9: Support
fair
housing/renter
services
Affordable
Housing
Fair housing
CDBG:
$27000
DRAFT
Other Other000
CAPER
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
Encourage
economic
development
Non-Housing
Community
Development
Other Other10
0.00%
Maintain and
improve public
facilities
Non-Housing
Community
Development
CDBG:
$415642
Public Facility or
Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
00 44300
0.00%
Maintain and
improve public
facilities
Non-Housing
Community
Development
CDBG:
$415642 Other Other
10 0.00%
Provide City
Residential
Rehabilitation
Program
Affordable
Housing
Non-
Homeless
Special Needs
CDBG:
$454130
Rental units
rehabilitated
Household
Housing
Unit
50 0.00%
Provide City
Residential
Rehabilitation
Program
Affordable
Housing
Non-
Homeless
Special Needs
CDBG:
$454130
Homeowner Housing
Rehabilitated
Household
Housing
Unit
75 25
33.33%
12 11
91.67%
Provide minor
home repair
Affordable
Housing
Non-
Homeless
Special Needs
CDBG:
$23000
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
00 DRAFT
CAPER
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
Provide minor
home repair
Affordable
Housing
Non-
Homeless
Special Needs
CDBG:
$23000
Homeowner Housing
Rehabilitated
Household
Housing
Unit
30 29
96.67%
87 87.50%
Provide public
servcies for
children and
youth
Non-Housing
Community
Development
CDBG:
$24200
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
750 216
28.80%
15 27
180.00%
Provide public
services -
general
Affordable
Housing
Non-Housing
Community
Development
CDBG:
$22000
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
225 193
85.78%
40 21
52.50%
Provide public
services -
general
Affordable
Housing
Non-Housing
Community
Development
CDBG:
$22000
Public service activities
for Low/Moderate
Income Housing
Benefit
Households
Assisted
00 Provide public
services -
general
Affordable
Housing
Non-Housing
Community
Development
CDBG:
$22000
Homeless Person
Overnight Shelter
Persons
Assisted
00 Provide public
services -
general
Affordable
Housing
Non-Housing
Community
Development
CDBG:
$22000
Overnight/Emergency
Shelter/Transitional
Housing Beds added
DRAFT
Beds00
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Provide public
services -
general
Affordable
Housing
Non-Housing
Community
Development
CDBG:
$22000
Homelessness
Prevention
Persons
Assisted
0 0
Provide public
services for the
homeless
Homeless
CDBG:
$17600
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
150 148
98.67%
Provide public
services for the
homeless
Homeless
CDBG:
$17600
Public service activities
for Low/Moderate
Income Housing
Benefit
Households
Assisted
60 33
55.00%
12 5
41.67%
Provide public
services for the
homeless
Homeless
CDBG:
$17600
Homeless Person
Overnight Shelter
Persons
Assisted
0 0
Provide public
services for the
homeless
Homeless
CDBG:
$17600
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 0
Table 1 - Accomplishments – Program Year & Strategic Plan to Date Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
In much of the Bay Area and throughout the state of California, housing has become a primary issue for many communities. The City’s Action Plan reflects this to be the case for Daly City. The highest priorities in the City’s Consolidated Plan include increasing the supply of housing, maintaining the housing stock, and supporting fair housing/renter services. In PY21-22, the City allocated thirty-four percent (34%) of its CDBG funds to housing activities. These activities help low income residents maintain the health and safety of their homes and make home DRAFT
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OMB Control No: 2506-0117 (exp. 09/30/2021)
accessibility modifications. Of the four CDBG subrecipients that provide public services, half provide housing-related services such as legal assistance in responding to evictions, and transitional housing for homeless families. The City’s fair housing activity, formerly categorized as public services, was moved to administration so that Project Sentinel could assist with fair housing cases and conduct fair housing audits.
The table above does not include the outcomes in PY21-22 for the City’s CDBG-CV funds made available by the CARES Act to prevent, prepare for and respond to COVID-19. These funds were programmed into the PY19-20 Annual Action Plan. The City allocated its first allocation of CDBG-CV funds to Daly City Partnership (DCP), a nonprofit that is part of the County of San Mateo’s core service agency network providing emergency assistance to county residents. During the program year, it provided 42 households with CDBG-CV funds for emergency rental assistance and offered case management, referrals and emergency assistance from other sources to over 500 households. The City's second allocation of CDBG-CV funds supplemented the emergency rental assistance program and were also used by DCP for emergency food distribution program and mental health services to households affected by the COVID-19 pandemic. The emergency food distribution program served 4,286 persons (2,308 households), while the mental health program served 93 persons (43 households).
In addition to CDBG-CV funding, the City had also provided in PY20-21 $750,00 in HOME dollars for emergency HOME Tenant Based Rental Assistance (TBRA), highlighting the recognition of housing as a high priority especially given the impacts of COVID-19 on the ability of low income households to pay rent. Progress made on this activity and the CDBG-CV rental assistance are further discussed in Section CR-20-Affordable Housing.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG HOME
White 796 24
Black or African American 79 4
Asian 1,504 12
American Indian or American Native 62 0
Native Hawaiian or Other Pacific Islander 34 1
Total 2,475 41
Hispanic 1,010 22
Not Hispanic 1,465 19
Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
In terms of percentages, the racial and ethnic composition of households assisted with CDBG and HOME in PY21-22 as indicated in Table 2 is as follows:
• White –33%
• Black/African American – 3%
• Asian – 60%
• American Indian or American Native – 2%
• Native Hawaiian or Other Pacific Islander – 1%
• Hispanic – 41%
• Not Hispanic - 59%
Relative to the demographics of Daly City as reported in the 2021 Census Quickfacts, Whites and Hispanics appear to be overrepresented. The Census estimates that Daly City is 18.8% White, 3.5% Black/African American, 59.1% Asian, and 21.9% of Hispanic ethnicity. In contrast to prior Action Plans, Asians are not underrepresented. The greatest number of Asians served were beneficiaries of the Daly City Partnership's (DCP) emergency food distribution program. Of those households that identified as White in Table 2, 64% identified as Hispanics. Historically, program brochures of public services have been more available in Spanish than in Asian languages. However, we are seeing that more information is also being provided in Chinese and Tagalog. The demographic distribution likely reflects which community has the greatest need for services and/or is more prone to seek out services. A look at the CHAS data used for the recently submitted Consolidated Plan estimates that Asians make up about 46% of households eligible for CDBG-funded programs. This figure reduces the underrepresentation of DRAFT
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Asians in other activities.
The City used its HOME funds to provide HOME TBRA. Marketing flyers for this program were made available in several languages: English, Spanish, Tagalog, and Chinese. DCP, the subrecipient of the HOME TBRA program, added bilingual caseworkers to its staff.
In addition to the numbers reported above, there were ninety-one households assisted that did not identify with the racial categories outlined above. These often included mixed race households. Fortytwo (42) of these households were Hispanic.
Appendix F has a detailed summary of how the numbers in Table 2 are derived.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 1,618,166 1,069,750
HOME public - federal 934,423 546,066
Table 3 - Resources Made Available
Narrative
The CDBG amount under the Resources Made Available column in Table 3 includes the PY21 Entitlement Grant ($1,077,165) plus $538,301 in estimated current year program income and unexpended CDBG funds at the end of PY20. Appendix D shows the allocation of PY21-22 CDBG funds and the amounts expended for the program year. During the program year, there was one minor revision to transfer $3,000 from the City's Residential Rehab program to Rebuilding Together Peninsula. The table in Appendix D reports that the City spent 66% of the CDBG funds it had budgeted. Most activities spent more than 60% of their funds except for CIID and the Sidewalk Curb Ramp activities. CIID was hampered by COVID as explained in Section CR-20. The Sidewalk Curb Ramp activity encountered design challenges and has not yet started construction.
Table 3 above does not include CDBG-CV funds that were incorporated in the PY19-20 Action Plan. In PY20-21, $206,270 was expended on CDBG-CV activities. In PY21-22, an additional $581,399 was expended bringing the total CDBG-CV expenditures to $787,669 which is 47% of the total CDBG-CV grant of $1,677,048. CDBG-CV funds are being used to provide emergency rental assistance, mental health, and emergency food to those that have been impacted by COVID-19. COVID-19 continues to effect the community as recent various of the various have been more contagious.
With regards to the HOME funds, the City received $389,735 in PY21-22. The Resources Made Available amount shown in Table 3 includes unspent HOME funds from 2019 and 2020 not programed for emergency TBRA. The City did not disburse any HOME funds for affordable housing development. The requirement that all other funding sources are in place before HOME funds may be committed makes this difficult given the intricacies of financing affordable housing. The City has identified a potential project and is in the process of conducting a NEPA and underwriting analysis.
In response to COVID-19 and the HOME waivers, the City re-allocated some of its HOME dollars in PY20- 21 for tenant-based rental assistance. The amount expended above includes HOME funds drawn for PY21-22 HOME administration and emergency HOME TBRA. Not included in Table 3 is $58,287 in HOME-ARP program administration drawn in the p
DRAFT
rogram year.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify the geographic distribution and location of investments Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
Table 4 – Identify the geographic distribution and location of investments Narrative
The City of Daly City does not have a target area for its CDBG or HOME funds, and as a result Table 4 is not applicable. Daly City is a densely populated area only covering about eight square miles. Public services are located in different areas of the City and are accessible and available to lower income residents. The residential rehabilitation and minor home repair programs are available to income eligible households throughout the City. Other projects are all accessible by public transportation.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
The City’s annual CDBG allocation for PY21-22 was $1,077,165. This allocation amount, combined with program income and unexpended prior year funds were used to leverage public and private funds in order to fund various activities. In PY21-22, CDBG subrecipients expended about $121,377 of Daly City CDBG dollars. These funds were leveraged with about $3 million in public funds and $442,000 in private and other sources of funding for a leverage ratio of about $30 for every dollar of Daly City CDBG funding. Private foundations and individuals, as well as other local, state, and federal funds combined to make available the various services provided by the subrecipients.
The City owns an office building across from City Hall which houses the Community Service Center (CSC), a core service agency in San Mateo County. The City provides Daly City Partnership (DCP), the operator of the CSC, with rent-free office space . As a core service agency, the CSC is an integral part of the County of San Mateo’s coordinated entry system for homeless services. Persons meet with caseworkers at the CSC for intake, assessment and referral. The CDBG-CV and HOME funds the City allocated for emergency rental assistance are administered by DCP and the caseworkers are housed at the CSC. DCP receives funding from private sources and public funds from various levels of government. These funds of over $1.7 million leverage the City’s funding to DCP.
The City expended $482,796 in HOME program funds for emergency HOME TBRA. As a result of the HOME waivers which the City utilized, and which HUD extended thorugh September 30, 2022, there is no match liability incurred for the program year. This is reflected in Table 5 below.
Fiscal Year Summary – HOME Match
1. Excess match from prior Federal fiscal year 10,979,447
2. Match contributed during current Federal fiscal year 0
3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 10,979,447
4. Match liability for current Federal fiscal year 0
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 10,979,447 Table 5 – Fiscal Year Summary - HOME Match Report
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Match Contribution for the Federal Fiscal Year
Project No. or
Other ID
Date of
Contribution
Cash
(non-Federal
sources)
Foregone
Taxes, Fees,
Charges
Appraised
Land/Real
Property
Required
Infrastructure
Site
Preparation,
Construction
Materials,
Donated labor
Bond
Financing
Total Match
Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report
Program Income – Enter the program amounts for the reporting period Balance on hand at beginning of reporting period
$
Amount received during
reporting period
$
Total amount expended
during reporting period
$
Amount expended for
TBRA
$
Balance on hand at end of
reporting period
$
0 0 0 0 0
Table 7 – Program Income
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White NonAlaskan Hispanic Native or
American
Indian
Asian or
Pacific
Islander
Black NonHispanicHispanic
Contracts
Dollar
Amount 0 0 0 0 0 0
Number 0 0 0 0 0 0
Sub-Contracts
Number 0 0 0 0 0 0
Dollar
Amount 0 0 0 0 0 0
Total Women
Business
Enterprises
Male
Contracts
Dollar
Amount 0 0 0
Number 0 0 0
Sub-Contracts
Number 0 0 0
Dollar
Amount 0 0 0
Table 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White NonAlaskan Hispanic Native or
American
Indian
Asian or
Pacific
Islander
Black NonHispanicHispanic
Number 45 0 8 0 4 33
Dollar
Amount
484,8
14 0 87,447 0 43,400 353,967
Table 9 – Minority Owners of Rental Property
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0
Businesses Displaced 0 0
Nonprofit Organizations
Displaced 0 0
Households Temporarily
Relocated, not Displaced 0 0
Households
Displaced
Total Minority Property Enterprises White NonAlaskan Hispanic Native or
American
Indian
Asian or
Pacific
Islander
Black NonHispanicHispanic
Number 0 0 0 0 0 0
Cost 0 0 0 0 0 0
Table 10 – Relocation and Real Property Acquisition
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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 20 104
Number of Special-Needs households to be
provided affordable housing units 11 4
Total 31 108
Table 11 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 86
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 31 22
Number of households supported through
Acquisition of Existing Units 0 0
Total 31 108
Table 12 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The One-Year goals in Tables 11 and 12 above are comprised of the City’s Residential Rehab program, Rebuilding Together’s Safe at Home program, and the Center for Independence of Individuals with Disabilities’ (CIID) Home Accessibility Modification program. The numbers in the Actual column include these activities plus the number of households who received emergency rental assistance using CDBGCV or HOME TBRA. The goals for these rental assistance programs were included in prior Action Plans when funds were programmed and the activities have continued on in PY21-22. The City’s Residential DRAFT
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Rehab program had a goal to assist 12 households and was able to assist 11 households during the program year. Assistance included two complete rehab laons and six minor home repair grants.
The minor rehabilitation program offered by CIID and Rebuilding Together had mixed results at meeting their goals. CIID only served four households because of the impacts of COVID. Work operations slowed down when staff or clients got COVID, and prospective clients continued to feel uncomfortable with getting work done in their home. Also, CIID lacked an outreach person in Daly City and will be focusing on outreach efforts for the next program year. Rebuilding Together was able to meet its inital goal of seven households. The goal was increased to eight in light of an increae of $3,000 for the activity. It appears now that the increased funds was for additional costs related to the seven households, and not an increase in the number of households being served.
In response to COVID-19, the City allocated CDBG-CV and HOME funds to DCP for emergency rental assistance in the PY19-20 and PY20-21 Action Plans. During PY21-22, DCP assisted 42 households with CDBG-CV funds, and 44 households with emergency HOME TBRA funds. DCP expended its HOME TBRA funds in the early half of the program year. The programs provided up to $15,000 per household in emergency rental assistance. Some households are even further behind in rent and need greater assistance. DCP administers the HUD-funded emergency rental assistance programs, and helped clients to apply for the State of California’s COVID-19 Rent Relief Program which stopped receiving applications on April 30, 2022. The number of households having received rental assistance funded by CDBG-CV and HOME TBRA is lower than what was originally anticipated. Some of the reasons for the lower number include the use of other funding sources for rental assistance, the programs’ documentation requirements for both renters and landlords and the availability of the State rent relief program.
Discuss how these outcomes will impact future annual action plans.
These outcomes will not impact the priorities for future annual action plans. The need for affordable housing will continue to be a need addressed in future action plans, and housing rehabilitation is an activity that supports the ability for people to stay in their homes. Goals may have to be revised so they take into consideration the limitations of operating safely in a pandemic.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 50 33
Low-income 10 6
Moderate-income 4 5
Total 64 44
Table 13 – Number of Households Served
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Narrative Information
Table 13 above corresponds to the activities reported in Tables 11 and 12. Seventy-seven percent (77%) of the households reported were extremely low income. Most of these households were those receiving emergency rental housing assistance who, as a result of COVID-19, lost their jobs or had their hours reduced and had difficulty paying rent.
In order to address “worst case needs,” that is, the needs of low income renter households who pay more than half their income for rent, live in seriously substandard housing or have been involuntarily displaced, Daly City has devoted significant effort to the entitlement and financing of several new affordable housing developments. These efforts will increase the supply of new units affordable to very low income households, including those with worst case needs. These include 72 units at 493 Eastmoor, 555 units at Midway Village, six units at 3001 Geneva and potentially, 350 units at a former redevelopment site located at Carter and Martin Streets.
During FY21-22, the Habitat for Humanity project at 3001 Geneva was completed and six low income households moved into their townhomes in the Bayshore neighborhood. During the summer, there was a wall raising event to celebrate the start of construction for the first phase of the Midway Village redevelopment. The City continues to monitor the process of Bridge Housing, the developer of the site located at Carter and Martin Street. The developer is currently working on a site plan that maximizes the site in conjunction with the uses of the adjacent properties. The developer of the 493 Eastmoor project continues to explore financing for the project. It recently submitted an application to the State's Multifamily Finance SuperNOFA. Application for tax credits and bonds continues to be extremely competitive, making it longer for projects to begin construction.
All of these developments are available and accessible to persons with disabilities. In addition, the City provided funding to Center for Independence of Individuals with Disabilities to provide accessibility modifications such as ramps and grab bars to the homes of disabled people. The City operates a housing rehab program which offers funding and technical assistance to owners of housing with low income occupants. This program can be used to address critical home repairs and to bring substandard housing up to code.
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CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City continued to support the Community Service Center (CSC) which has caseworkers who conduct client intake and assess the individual needs of homeless persons. The Community Service Center is operated by the Daly City Partnership and refers homeless clients to shelters in the County, and to other programs that could benefit them. The CSC is part of the County of San Mateo’s core service agencies, a network of agencies providing basic emergency and support services including food, transportation, shelter referrals, housing assistance, and client advocacy. The CSC works closely with the the County’s Center on Homelessness which uses a coordinated entry system for homeless shelters in the County.
The City continued to support the Community Service Center (CSC) which has caseworkers who conduct client intake and assess the individual needs of homeless persons. The Community Service Center is operated by the Daly City Partnership and refers homeless clients to shelters in the County, and to other programs that could benefit them. The CSC is part of the County of San Mateo’s core service agencies, a network of agencies providing basic emergency and support services including food, transportation, shelter referrals, housing assistance, and client advocacy. The CSC works closely with the the County’s Center on Homelessness which has transitioned to a coordinated entry system for homeless shelters in the County.
Addressing the emergency shelter and transitional housing needs of homeless persons In PY21-22, the City provided funding to LifeMoves to operate Family Crossroads, a transitional shelter for homeless families located in Daly City. During the program year Family Crossroads assisted five households comprised of 24 persons. Because of COVID-19, the shelter stays were longer than in prepandemic times: finding apartments was more difficult because landlords were reluctant to show apartments and moving in with friends and family were sometimes not options due to concerns about the spread of the virus. Also, any time a client family tested positive for COVID, admission of new clients ceased for a period of usually ten days resulting in the inability to accept new clients. LifeMoves indicated that although the numbe of families served is lower than in prior years, total shelter nights (and related services) increased by 16% in PY21-22.
The City does not provide funds to the two emergency shelters in San Mateo County (Safe Harbor in South San Francisco and Maple Street in Redwood City). However, both serve Daly City residents but are not required to report beneficiary data to the City since they do not receive City funding.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Through its participation in the Continuum of Care, the City continues to help address both the emergency shelter needs and transitional housing needs of homeless persons on a policy level. The City is on the Steering Committee of the Continuum of Care (CoC) and serves on the CoC NOFA ranking committee. Every year the City assists in ranking the projects applying for CoC funds administered by the County. Participation in these committees gives the City opportunities to engage in various policy issues affecting services for homeless persons. Additionally, City staff actively participated in the Homeless Street Count conducted in January 2022.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City helped low-income individuals and families to avoid becoming homeless through the Community Service Center, operated by Daly City Partnership, which connects them to programs and resources for which they may be eligible. These resources include dining programs, rental or security deposit assistance programs, and job training programs.
The City also funded Legal Aid Society’s Homesavers Project. This project helps low income tenants who are having problems with their landlords and offers legal counseling in dealing with evictions and landlord issues so that they can stay in their housing. As already mentioned, the City continued to support agencies that help low income persons avoid becoming homeless. LifeMoves, in collaboration with Samaritan House, administered the Supportive Services for Veteran Families, a homelessness prevention program for veterans. As a member of the CoC Steering Committee that includes members representing youth facilities, jails, and mental health systems, the City interfaces with publicly funded institutions and systems of care regarding efforts to coordinate discharge policies to reduce homelessness. Representatives from StarVista which operates transitional housing for youth, the Sheriff’s Office which operates the jails, and the Mental Health Association of San Mateo County participate in the planning and policy efforts of the CoC. The City worked to prevent homelessness and assist homeless persons with special needs through its participation in the CoC’s efforts to coordinate with homeless service providers to implement HUD policies for addressing homelessness.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
DRAFT
CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
To help homeless persons and families make the transition to permanent housing and independent living, the City provided funding to LifeMoves. LifeMoves operates shelters throughout San Mateo County, including Family Crossroads in Daly City. LifeMoves employs housing specialists who assist clients in identifying and securing permanent housing. The housing specialists assist homeless clients to access affordable housing. Transitional housing clients are encouraged to save 50% to 75% of their income so they have sufficient savings within three to five months of moving into the shelter; over 90% of families secure permanent housing upon leaving.
LifeMoves also operates a Motel Voucher Program to help insure that there are almost no unsheltered families (with minor children) on the streets of San Mateo County at any time. This program helps to shorten the period of time that families experience homelessness. Case managers assess the needs of homeless clients and help them sign up for benefits that they are eligible for which can help to prevent the recently homeless from becoming homeless again.
DRAFT
CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
As there is no public housing in Daly City, the City’s efforts to address the needs of public housing is limited. The City is available to work with the Housing Authority of San Mateo County (HASMC) when requested.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
As there is no public housing in Daly City, the City’s efforts to address the needs of public housing is limited. The City is available to work with the Housing Authority of San Mateo County (HASMC) when requested.
Actions taken to provide assistance to troubled PHAs
No actions were taken as the HACSM is not a troubled PHA.
DRAFT
CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City took the following actions to reduce barriers to affordable housing:
• Continued to require developers to conduct community meetings regarding their proposed affordable housing projects,
• Continued to reduce parking requirements for affordable housing developments, • Avoided rezoning properties that are presently designated or zoned for residential uses to nonresidential uses, • Rezoned properties designated for nonresidential uses to residential uses. • Continued to provide one-stop permitting and parallel building plan checking through the Building Division, Planning Division, and Department of Public Works as an effort to streamline project approvals.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The housing and community development needs in Daly City exceed the City’s resources to meet them.
The City has attempted to meet obstacles to meeting underserved needs by collaborating with other public and private agencies and pursuing funding sources as they become available for specific priority activities.
The Bay Area is one of the most expensive housing markets in the country. An underserved need continues to be housing that is affordable to households at the lower income levels, and sometimes, at the middle income levels. The lack of funding for affordable housing and lack of vacant land is an obstacle to meeting this underserved need. To address this obstacle, the City adopted an Affordable Housing Ordinance to require below market rate units for ownership and rental residential developments. The City has also applied for State funding opportunities that can be used for affordable housing development.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City took the following actions to reduced lead-based paint hazards:
• Provided lead hazard information, notification and evaluation in its housing rehabilitation and minor home repair programs.
• Required safe work practices in its housing rehabilitation and minor home repair programs, • Provided information to contractors about training and certifications needed to provide leadDRAFT
CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
based paint abatement services,
• Coordinated with the County and neighboring local jurisdictions on efforts to reduce lead-based paint hazards.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City took the following actions to reduce the number of poverty-level families:
• Supported public services that provide assistance to very low income families. This includes services that provide child care, legal assistance in cases of potential evictions, and literacy training.
• Provided information and referral at the City’s Community Service Center which is part of the County’s Core Service Network to connect families and individuals with various programs and services such as rental and utility assistance.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City took the following actions to develop institutional structure:
• Continued on-going efforts to streamline the review and approval process for new developments
• Provided technical assistance to CDBG subrecipeints in complying with HUD requirements, • Continued on-going evaluation and revision of its processes • Participated in the Continuum of Care and coordinated with homeless service providers. City staff is a member of the Continuum’s Racial Equity Planning Committee • Attended HUD trainings to stay informed on changes in HUD regulations and guidelines • Participated in local and regional collaborations, such as 21 Elements. 21 Elements is a regional collaboration of the 21 jurisdictions in San Mateo County that collaborate on various planning and housing issues.
• Participated in the monthly meetings with other CDBG/HOME grantees in San Mateo County.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City took the following actions to enhance coordination between public and private housing and social service agencies:
• Participated in the Continuum of Care which includes representatives from various public and private housing and social service agencies,
• Participated in the County’s Core Service Agency Network through the City’s Community Service Center which networks with various housing and social service agencies, • Continued to update information on agencies and or collaboratives of housing and social service DRAFT
CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
agencies serving Daly City residents.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City took the following actions identified in the Assessment of Fair Housing to overcome the effects of impediments identified in its Analysis of Impediments:
• Continued to fund Project Sentinel to conduct testing, educate landlords and property management companies about fair housing law, educate Daly City residents in fair housing rights, and conduct fair housing audits in the City.
• Continued to support efforts to educate housing providers about requirements for reasonable accommodation or modification.
• Continued to support efforts to educate buyers through credit counseling and home purchase training.
• Continued to support efforts to strengthen use of Section 8 DRAFT
CAPER 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
At the beginning of the program year, the Housing and Community Development staff identify the CDBG-funded activities to monitor. Public services are monitored on site by City staff at least once every three years to ensure compliance with CDBG regulations and to discuss constraints and opportunities facing each organization. Often times, if the subrecipient is also receiving CDBG funding from other jurisdictions in the County, the monitoring will be conducted jointly with staff from the other jurisdictions. Joint monitoring visits facilitate HUD compliance for the subrecipient as well as the City and the other jursidictions.
In PY 21-22, the City engaged in monitoring efforts for Project Sentinel and Legal Aid Sciety of San Mateo County. In the case of Project Sentinel, the monitoring effort found that the organization is making diligent efforts to comply with applicable federal requirements. In the case of Legal Aid, it was found that the income verification process needs to be revised in order to comply with HUD standards. Staff is currently working with Legal Aid to implement proper verification procedures.
The City continues to meet at least quarterly with the other CDBG entitlement jurisdictions in San Mateo County to discuss best practices and share processes regarding compliance with various HUD requirements. The City encourages minority business outreach on its projects and provides Contract and Subcontract Activity reporting to HUD. It incorporates the requirement to make efforts to outreach to minority and Section 3 businesses in its funding agreements.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
As specified in the City’s Citizen Participation Plan, the City provides for public input on its Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER was drafted and put out for public comment. The public comment period for the CAPER was from August 28, 2022 through September 12, 2022. The public notice regarding availiabity of the CAPER for public review was noticed in the local paper The Examiner. The notice was also posted on the City’s website along with the draft CAPER, and made available at City Hall and the Community Service Center.
DRAFT
CAPER 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
There were no changes in the City’s program objectives. The program objectives continued to focus on helping low income households access, maintain or preserve affordable housing. The City is monitoring the use of CDBG-CV funds and is aware that it is required to have spent 80% of it by August 2023. The City recognizes that households in need of rental assistance were first assessed for eligibility for the State COVID-19 relief funds since the application deadline for these were coming to a close. Now that this program is no longer available, the City anticipates that DCP will be using more of its CDBG-CV funds for rental assistance since COVID continues to be a concern despite the availability of vaccines and the reopening of businesses. To date, the City has used 47% of its CDBG-CV funds.
There was one minor revision to the Action Plan: $3,000 was transferred to Rebuilding Together from the City's Residential Rehab program allocation.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
DRAFT
CAPER 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.
During the program year, City staff attempted to conduct inspections of HOME-assisted units but because of scheduling challenges the City hopes to complete them later this year. The City was unable to coordinate with the County on its monitoring but obtained and reviewed documentation of the County's monitoring of HOME-assisted developments in the city. This will information will be used to inform the City's monitoring later this year. Staff conducted desk reviews of annual reports and checked in with property managers.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(b)
The City requires an affirmative marketing plan when HOME units are constructed. To affirmatively market HOME units, the City requests that the developer’s marketing efforts include outreach to various organizations in the City, and postings on-line and in print with publications having a County-wide reach. All marketing material include the Equal Housing Opportunity logo. Any local live/work preferences that may be considered will involve consultation with the local HUD office.
Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics There was no City HOME program income received in PY21-22 and no HOME program income used for projects.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing).
91.320(j)
The City took the following other actions to foster and maintain affordable housing:
• Explored other funding sources for affordable housing, and supported developer applications for funding,
• Encouraged higher density mixed-use developments,
• Collaborated with regional public and private agencies working to promote affordable housing, DRAFT
CAPER 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Monitored status of at-risk housing projects.
• Allocated funds for emergency rental assistance to help those impacted by COVID-19 to maintain their housing.
DRAFT
CAPER 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 1 0 0 0 0
Total Labor Hours 0 0
Total Section 3 Worker Hours 0 0
Total Targeted Section 3 Worker Hours 0 0
Table 14 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
Direct, on-the job training (including apprenticeships).
Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
Outreach efforts to identify and secure bids from Section 3 business concerns.
Technical assistance to help Section 3 business concerns understand and bid on contracts.
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.
Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.
Held one or more job fairs.
Provided or connected residents with supportive services that can provide direct services or referrals.
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.
Assisted residents with finding child care.
Assisted residents to apply for, or attend community college or a four year educational institution.
Assisted residents to apply for, or attend vocational/technical training.
Assisted residents to obtain financial literacy training and/or coaching.
Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.
Provided or connected residents with training on computer use or online technologies.
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.
Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.
Other.
Table 15 – Qualitative Efforts - Number of Activities by Program DRAFT
CAPER 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
Narrative
There have been no labor hours yet on this project. It is still in the design phase. The City will provide information on the Section 3 requirements and work with the contractor on qualitative efforts.
DRAFT
FY21-22 CAPER City of Daly City
APPENDIX A
IDIS Reports
• PR26 CDBG Financial Summary
o Adjustments:
Line 1: line 16 of FY20 PR26
Line 7: PI not yet recorded in IDIS as of 8/12
Line 10: Non-admin expenses not yet drawn in IDIS
Line 14: Admin expenses not yet drawn in IDIS
Line 20: Housing expenses for Low/Mod
Line 28: Public Services expenses not yet drawn in IDIS Line 38: Admin expenses not yet drawn in IDIS
• PR26 - CDBG-CV Financial Summary
DRAFT
PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
15:21
08-27-22
Program Year 2021
DALY CITY , CA
Metrics
Grantee
Program Year
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT
03 SURPLUS URBAN RENEWAL
04 SECTION 108 GUARANTEED LOAN FUNDS
05 CURRENT YEAR PROGRAM INCOME
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 FUNDS RETURNED TO THE LINE-OF-CREDIT
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT
43 CURRENT YEAR PROGRAM INCOME
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)
DALY CITY , CA
2,021.00
702,055.35
1,077,165.00
0.00 0.00
81,510.00
0.00 0.00
0.00 130,200.12
1,990,930.47
415,836.18
72,930.34
488,766.52
152,298.75
404,823.50
23,861.51
1,069,750.28
921,180.19
0.00 0.00
75,586.29
365,559.39
441,145.68
90.26%
PY: PY: PY:
0.00 0.00
0.00%
38,666.29
38,030.84
0.00 0.00
76,697.13
1,077,165.00
160,792.89
0.00 1,237,957.89
6.20%
152,298.75
23,861.51
0.00 0.00
176,160.26
1,077,165.00
81,510.00
0.00 1,158,675.00
DRAFT
15.20%
PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 2
15:21
08-27-22
Program Year 2021
DALY CITY , CA
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data.
LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data.
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2021
2021
2021
2021
2021
2021
2021
2021
2021
Total
13 13
6 6
5 5
10 10
11 711
711
704
704
703
703
702
702
701
6605870
6627968
6577795
6653110
6577795
6653110
6605870
6653110
6653110
Sidewalk Curb Ramps
Sidewalk Curb Ramps
Family Crossroads
Family Crossroads
Homesavers Program
Homesavers Program
Peninsula Family Service
Peninsula Family Service
Project Read
03L
03L
03L
03T
03T
03T
05C
05C
05C
05L
05L
05L
05Z
05Z
LMC
LMC
Matrix Code 03L
LMC
LMC
Matrix Code 03T
LMC
LMC
Matrix Code 05C
LMC
LMC
Matrix Code 05L
LMC
Matrix Code 05Z
$19,410.00
$17,510.00
$36,920.00
$653.13
$5,628.00
$6,281.13
$1,957.00
$5,412.00
$7,369.00
$6,050.00
$12,100.00
$18,150.00
$6,866.16
$6,866.16
$75,586.29
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for,
and respond
to
Coronavirus
Activity Name Grant Number Fund
Type
Matrix
Code
National
Objective
Drawn Amount
2021
2021
2021
2021
2021
2021
2021
Total
6 6
5 5
10 10
11 704
704
703
703
702
702
701
6577795
6653110
6577795
6653110
6605870
6653110
6653110
No
No
No
No
No
No
No
No
Family Crossroads
Family Crossroads
Homesavers Program
Homesavers Program
Peninsula Family Service
Peninsula Family Service
Project Read
Activity to prevent, prepare for, and respond to Coronavirus B20MC060010
B20MC060010
B20MC060010
B20MC060010
B21MC060010
B20MC060010
B20MC060010
EN
EN
EN
EN
PI
EN
EN
03T
03T
03T
05C
05C
05C
05L
05L
05L
05Z
05Z
LMC
LMC
Matrix Code 03T
LMC
LMC
Matrix Code 05C
LMC
LMC
Matrix Code 05L
LMC
Matrix Code 05Z
$653.13
$5,628.00
$6,281.13
$1,957.00
$5,412.00
$7,369.00
$6,050.00
$12,100.00
$18,150.00
$6,866.16
$6,866.16
$38,666.29
$38,666.29
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
Total
1 1
1 1
1 1
1 1
1 7
7 710
710
710
710
710
710
710
710
710
709
709
6562031
6565391
6570470
6575228
6577795
6605870
6618427
6627968
6653110
6618427
6653110
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
Project Sentinel
Project Sentinel
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21D
21D
21D
Matrix Code 21A
Matrix Code 21D
$10,638.15
$13,887.07
$14,623.17
$20,756.30
$14,538.00
$32,410.13
$19,395.98
$14,289.52
$6,903.96
$147,442.28
$2,393.59
$2,462.88
$4,856.47
$152,298.75
DRAFT
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
14:54
08-27-22
DALY CITY , CA
Metrics
New Grantee (CV)
PART I: SUMMARY OF CDBG-CV RESOURCES
01 CDBG-CV GRANT
02 FUNDS RETURNED TO THE LINE-OF-CREDIT
03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
04 TOTAL AVAILABLE (SUM, LINES 01-03)
PART II: SUMMARY OF CDBG-CV EXPENDITURES
05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
08 TOTAL EXPENDITURES (SUM, LINES 05 - 07)
09 UNEXPENDED BALANCE (LINE 04 - LINE8 )
PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT
10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
13 TOTAL LOW/MOD CREDIT (SUM, LINES 10 - 12)
14 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 05)
15 PERCENT LOW/MOD CREDIT (LINE 13/LINE 14)
PART IV: PUBLIC SERVICE (PS) CALCULATIONS
16 DISBURSED IN IDIS FOR PUBLIC SERVICES
17 CDBG-CV GRANT
18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES (LINE 16/LINE 17) PART V: PLANNING AND ADMINISTRATION (PA) CAP
19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
20 CDBG-CV GRANT
21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES (LINE 19/LINE 20)
DALY CITY , CA
1,677,048.00
0.00 0.00
1,677,048.00
389,165.47
190,049.73
0.00 579,215.20
1,097,832.80
0.00 0.00
326,874.20
326,874.20
389,165.47
83.99%
389,165.47
1,677,048.00
23.21%
190,049.73
1,677,048.00
11.33%
DRAFT
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 2
14:54
08-27-22
DALY CITY , CA
LINE 10 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 10 Report returned no data.
LINE 11 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 11 Report returned no data.
LINE 12 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 12 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
1 696 6531659
6570470
6618427
6627968
DCP - COVID19 Emergency Rental Assistance
DCP - COVID19 Emergency Rental Assistance
DCP - COVID19 Emergency Rental Assistance
DCP - COVID19 Emergency Rental Assistance
05Q
05Q
05Q
05Q
LMC
LMC
LMC
LMC
$107,795.56
$173,525.88
$31,121.00
$14,431.76
$326,874.20
LINE 16 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 16 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
1 696
713
714
6531659
6570470
6618427
6627968
6618427
6627968
6618427
6627968
DCP - COVID19 Emergency Rental Assistance
DCP - COVID19 Emergency Rental Assistance
DCP - COVID19 Emergency Rental Assistance
DCP - COVID19 Emergency Rental Assistance
DCP COVID 19 Emergency Food Distribution
DCP COVID 19 Emergency Food Distribution
DCP COVID 19 Mental Health
DCP COVID 19 Mental Health
05Q
05Q
05Q
05Q
05W
05W
05O
05O
LMC
LMC
LMC
LMC
URG
URG
URG
URG
$107,795.56
$173,525.88
$31,121.00
$14,431.76
$37,478.18
$6,060.00
$7,357.28
$11,395.81
$389,165.47
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
2 698 6501455
6513417
6531659
6562031
6565391
6570470
6575228
6577795
6605870
6618427
6627968
6653110
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
CDBG-CV Program Administration
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
21A
$69,656.53
$12,989.67
$15,828.29
$5,629.75
$7,905.55
$7,715.42
$12,013.76
$7,827.54
$15,188.44
$9,985.11
$7,443.46
$17,866.21
DRAFT
$190,049.73
FY21-22 CAPER City of Daly City
APPENDIX B
Affidavit of Publication
• CAPER public review notice [to be inserted]
DRAFT
FY21-22 CAPER City of Daly City
APPENDIX C
Geographic Distribution of Activities
PUBLIC SERVICES
• 1: Legal Aid, HIP Housing, Daly City Partnership
• 3: Peninsula Family Services
• 6: LifeMoves Family Crossroads
The following public service has not been mapped because their headquarters and/or facilities are outside of Daly City:
• Project Read (South San Francisco)
DRAFT
!
!
!
1 3
!
6 ®
MAP 1
G:\Administration\GIS\ECD\Housing\HousingReport2017\AppendixC2.mxd Thursday, March 17, 2016 :10:14:52 AM
Public Services by Low/Moderate Income
Household Areas
Low & Moderate Income
Census Tracts (2010)
Public Service Provider/Activity
Street
DRAFT
!3
FY21-22 CAPER City of Daly City
APPENDIX D
FY21-22 CDBG Funding Table
FY21-22 Grantee/Program Name Allocation
Funds
Expended
Percent
Expended
Administration
General Administration $ 208,570 $ 161,160.26 77%
Project Sentinel/Fair Housing $ 15,000 $ 15,000.00 100% subtotal 223,570 $ $ 176,160.26 79%
Capital Projects
Section 108 Loan Payments $ 404,824 $ 404,823.50 100%
Sidewalk Curb Ramps $ 415,642 $ 46,510.00 11%
subtotal 820,466 $ $ 451,333.50 55%
Housing
Rebuilding Together/Safe at Home(1)(2) $ 23,000 $ 23,000.00 100% CIID/Housing Accessibility Modification (HAM) Program(3) $ 20,000 $ 6,680.00 33% Residental Rehab $ 454,130 $ 335,879.39 74%
subtotal 497,130 $ $ 365,559.39 74%
Public Services
Life Moves/Family Crossroads $ 17,600 $ 17,297.13 98%
Legal Aid/Homesavers $ 13,200 $ 13,200.00 100%
Peninsula Family Service $ 24,200 $ 24,200.00 100%
Project Read $ 22,000 $ 22,000.00 100%
subtotal 77,000 $ $ 76,697.13
CDBG TOTAL $ 1,618,166 $ 1,069,750.28 66%
NOTES:
(1) During the program year, there was a minor amendment to increase Rebuilding Together's allocation from $20,000 to $23,000, and reduce Residential Rehab from $457,130 to $454,130.
DRAFT
FY21-22 CAPER City of Daly City
APPENDIX E
Table 1 Progress Summary
Goal Category FY21-22 Progress
AFH3: Preserve
homeownership access
Affordable
Housing
• The Housing Division staff provided technical assistance to developers in preparing affordable housing plans and
negotiated affordable housing agreements for below
market rate homeownership units.
• The City continued to support HEART (Housing Endowment and Regional Trust) which offers first time homebuyer
workshops and downpayment assistance grants to Daly City residents. Three household were provided
• Habitat for Humanity completed the construction of six affordable townhomes on land formerly owned by the Daly City Redevelopment Agency.
AFH5: Facilitate
development through
zoning
Affordable
Housing
The City approved a preliminary plan for a phased development that includes an affordable housing project.
AFH7: Explore
incentives for HCV
participation
Affordable
Housing
The Housing Authority of San Mateo County (HASMC) has
developed landlord incentive programs to increase Housing Choice Voucher (HCV) participation. HASMC created a short video to explain the incentive programs. The City is available to support them as needed for reaching out to landlords in Daly City.
AFH8: Educate
community on housing
gaps
Affordable
Housing
The high rents and home sale prices make it clear that there is a lack of housing in the City. Staff continued to participate in regional efforts to foster affordable housing discussions in the community. The City is currently in the process of updating its Housing Element, a process that involves community outreach.
AFH10: Strengthen use
of Section 8
Affordable
Housing
See AFH7.
AFH11: Consider fair
housing audit program
Fair Housing The City allocated CDBG administration funds for Project Sentinel to conduct fair housing audits in Daly City.
DRAFT
FY21-22 CAPER City of Daly City
APPENDIX F
Racial and ethnic composition of households assisted by activity Peninsula Family CIID HAM ProgramLifeMoves Family CrossroadsLegal Aid HomesaversProject ReadProject SentinelRT - SAHResindential Rehab DCP - Rental Assistance, CDBG-CVDCP Mental health, CDBG-CVDCP- Emergency Food, CDBG-CVDCP-HOME TBRA
RACE TOTAL
White 22 2 1 35 11 3 3 5 19 13 682 24 820
Black/African American (AA) 1 1 5 2 1 1 8 1 59 4 83
Asian 5 1 2 22 8 2 5 7 7 1445 12 1516
American Indian/Alaskan Native (AI/AN) 1 1 60 62
Native Haw aiian/Other Pacific Islander 1 1 2 3 27 1 35 subtotal 27 4 5 64 21 4 6 11 36 24 2273 41 2516
Hispanic 19 1 26 10 1 1 19 12 921 22 1032
Not Hispanic 8 4 4 38 11 3 5 11 17 12 1352 19 1484
Balance Other 27 1 6 19 35 3 91
Hispanic 14 5 11 10 2 42
Not Hispanic 13 0 0 1 0 1 8 25 1 49
TOTAL (Balance+Race subtotal) 27 4 5 91 21 4 7 11 42 43 2308 44 2607 DRAFT
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Officers Association
Recommended Action
That the City Council adopt by resolution the Memorandum of Understanding and salary schedule between the City of Daly City and Police Officers Association Discussion
The management “meet and confer” representatives designated by the City Council of the City of Daly City have met and conferred in good faith with the representatives of the Police Officers Association and, as a result, have arrived at a Memorandum of Understanding concerning wages, hours and conditions of employment as follows:
Cost of Living Adjustment:
Effective the first full pay period of July 2022 - 2% salary increase Effective the first full pay period of July 2023 - 2% salary increase Effective the first full pay period of July 2024 - 4% salary increase Equity Adjustment:
Effective the first full pay period of July 2022 – 2% equity adjustment Effective the first full pay period of July 2023– 2% equity adjustment Specialty Pay:
Effective beginning in the first full pay period following ratification and approval of the new Agreement, Police Officers assigned to the Police Juvenile/Community Officer, Police Station Supervisor, Police Detective Division (Investigations/Task Force/Crime Suppression Unit), Canine Unit, Range Master (Full time), Professional Standards (Internal Affairs and Training), and Police Motorcycle Officer assignments (or supervision thereof) shall receive a four-percent (4%) specialty pay premium.
Nothing in this section alters the Department’s right to assign (and reassign) Officers to assignments that do not include a special assignment. Specialty pay shall cease in the first full pay period following reassignment in the event that a unit member is no longer assigned to a specialty assignment.
CIT Incentive:
The National Alliance on Mental Illness (NAMI) Crisis Intervention Team (CIT) programs provide specialized training to help improve interactions between law enforcement and those living with a mental illness. These principles have been incorporated into available POSTcertified training courses to assist sworn personnel in the performance of their duties; a 40-hour basic CIT course as well as a CIT Intermediate 24-hour class that meets the requirements of
City Council Agenda Report
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Officers Association
Meeting Date: September 12, 2022
Penal Code section 13515. In recognition of the fact that law enforcement personnel are routinely and consistently exposed to uniquely hazardous conditions arising from interactions with members of the community in crisis, and the benefits attributable to specialized training intended to enhance sworn personnel's ability to perform the hazardous and specialized mental health related law enforcement duties, effective the first full pay period following ratification and approval of the Agreement, employees in represented classifications who have completed the basic CIT course will receive a premium in the amount of one percent (1%) of base pay.
Effective the first full pay period of July 2023, employees in represented classifications who have completed the basic CIT course will receive a premium in the amount of one percent (1%) of base pay (total of 2%).
Effective the first full pay period of July 2024, employees in represented classifications who have completed a CIT Intermediate course will receive a premium in the amount of two percent (2%) of base pay (total of 4% [2% Basic + 2% Intermediate]).
Holiday Parity:
Effective beginning in the first full pay period following ratification and approval of the new Agreement the City shall adjust the holiday in-lieu pay to eight percent (8%) to achieve holiday parity with other bargaining units.
Lateral Vacation Accrual:
Effective prospectively for new hires following approval of the new Agreement all years of law enforcement experience as a peace officer (Penal Code section 830.1) shall be credited towards employee vacation accrual benefits.
Retirement Medical PORAC Trust:
Effective as soon as administratively feasible following ratification and approval all represented employees shall increase biweekly contributions to the PORAC Retiree Medical Trust by $25. a. Effective the pay period including July 1, 2023, or as soon thereafter as administrative feasible, all represented employees shall increase biweekly contributions to the PORAC Retiree Medical Trust by $25.
b. Effective the pay period including July 1, 2024, or as soon thereafter as administrative feasible, all represented employees shall increase biweekly contributions to the PORAC Retiree Medical Trust by $25.
Fiscal Impact
The City will need to increase the General Fund budget for FY 2023 to accommodate the salary and benefit increases proposed as part of the three-year contract with the Police Officers Association.
These budget increases will be brought together with all other budget increases resulting from labor
City Council Agenda Report
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Officers Association
Meeting Date: September 12, 2022
negotiations as part of the mid-year adjustments, most likely in February or March. Staff estimates that the General Fund budget deficit for FY 2023 will increase by about $2.32 million to $4.87 million because of salary and benefits changes resulting from labor negotiations.
Summary/Conclusion
Staff requests that the City Council adopt the Memorandum of Understanding between the City of Daly City and Police Officers Association for the period of July 1, 2022, through June 30, 2025.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Natalie Sakkal
Director of Human Resources
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Management
Recommended Action
That the City Council adopt by resolution the Memorandum of Understanding and salary schedule between the City of Daly City and Police Management
Discussion
The management “meet and confer” representatives designated by the City Council of the City of Daly City have met and conferred in good faith with the representatives of the Police Management and, as a result, have arrived at a Memorandum of Understanding concerning wages, hours and conditions of employment as follows:
Cost of Living Adjustment:
Effective the first full pay period of July 2022 - 2% salary increase Effective the first full pay period of July 2023 - 2% salary increase Effective the first full pay period of July 2024 - 4% salary increase Equity Adjustment:
Effective the first full pay period of July 2022 – 2% equity adjustment Effective the first full pay period of July 2023– 2% equity adjustment Specialty Pay:
Effective beginning in the first full pay period following ratification and approval of the new Agreement, Police Sergeants assigned to the Police Juvenile/Community Officer, Police Station Supervisor, Police Detective Division (Investigations/Task Force/Crime Suppression Unit), Canine Unit, Range Master (Full time), Professional Standards (Internal Affairs and Training), and Police Motorcycle Officer assignments (or supervision thereof) shall receive a four-percent (4%) specialty pay premium.
Nothing in this section alters the Department’s right to assign (and reassign) Sergeants to assignments that do not include a special assignment. Specialty pay shall cease in the first full pay period following reassignment in the event that a unit member is no longer assigned to a specialty assignment.
CIT Incentive:
The National Alliance on Mental Illness (NAMI) Crisis Intervention Team (CIT) programs provide specialized training to help improve interactions between law enforcement and those living with a mental illness. These principles have been incorporated into available POSTcertified training courses to assist sworn personnel in the performance of their duties; a 40-hour basic CIT course as well as a CIT Intermediate 24-hour class that meets the requirements of
City Council Agenda Report
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Management
Meeting Date: September 12, 2022
Penal Code section 13515. In recognition of the fact that law enforcement personnel are routinely and consistently exposed to uniquely hazardous conditions arising from interactions with members of the community in crisis, and the benefits attributable to specialized training intended to enhance sworn personnel's ability to perform the hazardous and specialized mental health related law enforcement duties, effective the first full pay period following ratification and approval of the Agreement, employees in represented classifications who have completed the basic CIT course will receive a premium in the amount of one percent (1%) of base pay.
Effective the first full pay period of July 2023, employees in represented classifications who have completed the basic CIT course will receive a premium in the amount of one percent (1%) of base pay (total of 2%)
Effective the first full pay period of July 2024, employees in represented classifications who have completed a CIT Intermediate course will receive a premium in the amount of two percent (2%) of base pay (total of 4% [2% Basic + 2% Intermediate]).
Holiday Parity:
Effective beginning in the first full pay period following ratification and approval of the new Agreement the City shall adjust the holiday in-lieu pay to eight-percent (8%) to achieve holiday parity with other bargaining units.
Court Time parity:
Effective in the first full pay period following ratification and approval of the Agreement the minimum Court Time for PMA shall increase to four (4) hours of overtime pay and the minimum Call Back shall increase to four (4) hours of overtime pay.
Lateral Vacation Accrual:
Effective prospectively for new hires following approval of the new Agreement all years of law enforcement experience as a peace officer (Penal Code section 830.1) shall be credited towards employee vacation accrual benefits.
Retirement Medical PORAC Trust:
Effective as soon as administratively feasible following ratification and approval all represented employees shall increase biweekly contributions to the PORAC Retiree Medical Trust by $25. a. Effective the pay period including July 1, 2023 or as soon thereafter as administrative feasible, all represented employees shall increase biweekly contributions to the PORAC Retiree Medical Trust by $25. b. Effective the pay period including July 1, 2024 or as soon thereafter as administrative feasible, all represented employees shall increase biweekly contributions to the PORAC Retiree Medical Trust by $25.
City Council Agenda Report
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and Police Management
Meeting Date: September 12, 2022
Fiscal Impact
The City will need to increase the General Fund budget for FY 2023 to accommodate the salary and benefit increases proposed as part of the three-year contract with Police Management. These budget increases will be brought together with all other budget increases resulting from labor negotiations as part of the mid-year adjustments, most likely in February or March. Staff estimates that the General Fund budget deficit for FY 2023 will increase by about $2.32 million to $4.87 million because of salary and benefits changes resulting from labor negotiations.
Summary/Conclusion
Staff requests that the City Council adopt the Memorandum of Understanding between the City of Daly City and Police Management for the period of July 1, 2022 through June 30, 2025.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Natalie Sakkal
Director of Human Resources
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and San Mateo County International Association of Firefighters Local 2400 Recommended Action
That the City Council adopt by resolution the Memorandum of Understanding and salary schedule between the City of Daly City and San Mateo County International Association of Firefighters Local 2400
Discussion
The management “meet and confer” representatives designated by the City Council of the City of Daly City have met and conferred in good faith with the representatives of the San Mateo County International Association Firefighters Local 2400 and, as a result, have arrived at a Memorandum of Understanding concerning wages, hours and conditions of employment as follows:
Salary:
Effective the first full pay period of July 2022 - 2% salary increase Effective the first full pay period of July 2023 - 2% salary increase Effective the first full pay period of July 2024 - 4% salary increase Equity Adjustment:
Effective the first full pay period of July 2022 –2% equity adjustment Effective the first full pay period of July 2023 –2% equity adjustment Mack Pumper
The City agrees to permit the use of the Mack Pumper for fund raising events as approved by the Chief in the Chief’s sole discretion.
Service Level
The City agrees to change the minimum staffing number in Article VIII General Provisions / Section J - Service Levels from eighteen (18) to nineteen (19).
Holiday Parity:
Effective in the first full pay period following ratification and approval of the Agreement and in order to provide the Juneteenth Holiday to bargaining unit members the City shall adjust the holiday in-lieu pay to eight-percent (8%).
Paramedic Assistant (EMT) Pay:
Effective in the first full pay period following ratification and approval of the Agreement Paramedic Assistant Pay will be adjusted to be 5% of top-step Engineer/Operator.
City Council Agenda Report
Subject: Adoption of Memorandum of Understanding and Salary Schedule between the City of Daly City and San Mateo County International Association of Firefighters Local 2400 Meeting Date: September 12, 2022
Paramedic Pay:
Effective in the first full pay period following ratification and approval of the Agreement, Paramedic Pay shall be adjusted to 13%.
Release Time Bank:
The parties agree to the following change to Article VIII, section L- Release Time Bank:
The City agrees to allow bargaining unit members to donate on a voluntary basis up to 8 hours per year, vacation or comp time to an Association Release Time Bank up to a maximum of 180 500 hours per year. Said time may be used by the President, other officers of the Association, or other individuals as approved by the Chief. The scheduling of use of this bank shall require the approval of the Chief.
Fiscal Impact
The City will need to increase the General Fund budget for FY 2023 to accommodate the salary and benefit increases proposed as part of the three-year contract with the San Mateo County International Association of Firefighters Local 2400. These budget increases will be brought together with all other budget increases resulting from labor negotiations as part of the mid-year adjustments, most likely in February or March. Staff estimates that the General Fund budget deficit for FY 2023 will increase by about $2.32 million to $4.87 million because of salary and benefits changes resulting from labor negotiations.
Summary/Conclusion
Staff requests that the City Council adopt the Memorandum of Understandings between the City of Daly City and San Mateo County of International Association of Firefighters Local 2400 for the period of July 1, 2022 through June 30, 2025.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Natalie Sakkal
Director of Human Resources
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Accepting and Appropriating a $5,000 Grant from the State of California Recommended Action
It is recommended the City Council accept a grant of $5,000 from the California State Library’s Parks Pass grant program and appropriate this amount for building StoryWalks.
Background/Discussion
The California State Library’s Parks Pass program is reducing barriers to park access so more Californians explore the outdoors and gain the benefits of our parks. Research shows that spending time in the outdoors is associated with better mental and physical health, and that many Californians face barriers to accessing their parks including proximity, not feeling welcome due to language barriers, economic barriers, and not being exposed to the outdoors. In addition to distributing free vehicle-day use hangtags for California State Parks to public libraries, the program provided grants to generate positive measurable impacts in the areas of health, natural resource stewardship, and historical and cultural connections with an equity lens to complement the passes.
The Library will use the funds to create Storywalks in two Daly City parks located near libraries.
The StoryWalk® Project was created by Anne Ferguson of Montpelier, VT and developed in collaboration with the Vermont Bicycle & Pedestrian Coalition (VBPC) and the Kellogg Hubbard Library. It is a creative way for children and their families to enjoy a park path while reading an adventure at the same time. Pages of a children’s book are put on signs and placed along the path.
Families walk along the path and read the story; promoting literacy, appreciation of our outdoor spaces, and fresh air and exercise in our neighborhoods.
Fiscal Impact
The $5,000 grant revenue from the State of California was not anticipated in the current Fiscal Year budget. These grant funds were received and will be expended in Fiscal Year 2022-23.
Summary/Conclusion
Staff is available to provide any additional information desired by the Mayor or City Council.
Respectfully submitted,
Chela Anderson
Library Services Manager
City Council Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Vehicle Maintenance and Fuel Supply Agreement Between the City of Daly City and the City of South San Francisco
Recommended Action
Approve a Vehicle Maintenance and Fuel Supply Agreement Between the City of Daly City and the City of South San Francisco, and authorize the Interim City Manager, or their designee, to execute the necessary documents.
Background
The Daly City fleet maintenance operation is an Automotive Service Excellence (ASE) Certified vehicle repair facility and maintains all of Daly City’s vehicles and equipment. The Fleet Maintenance Section is comprised of four mechanics, one chief mechanic and one supervisor. While the Fleet Maintenance Section’s primary job is to service City of Daly City vehicles, it can provide limited services to outside agencies periodically.
The City of Daly City charges outside agencies an hourly rate based on position classification, and includes the full cost of the employee, plus parts administration fee of 10% on parts and supply cost not to exceed $500.
Discussion
The City of South San Francisco is experiencing staffing challenges as it pertains to recruiting mechanics with heavy duty vehicle repair experience. Additionally, they are experience extended down time of fire apparatus for maintenance and repairs. Therefore, in June of this year the City of South San Francisco staff contacted Daly City Public Works inquiring about fleet maintenance services. After a review of Daly City’s fleet maintenance operation, it was determined that the fleet maintenance operation is able to provide limited vehicle maintenance services to the City of South San Francisco on an as needed basis.
The Fleet Maintenance Section will provide maintenance and repair services to the City of South San Francisco on an as needed basis. Daly City will be reimbursed for all cost associated with the repair, maintenance, and administration of the service agreement.
Fiscal Impact
There will be no fiscal impact to the City of Daly City as the City of South San Francisco will incur the full cost related to maintenance and repairs of the City of South San Francisco’s vehicles and equipment.
Vehicle Maintenance and Fuel Supply Agreement Between the City of Daly City and the City of South San Francisco
Meeting Date: September 12, 2022
Summary/Conclusion
Recommend that the City Council approve the Vehicle Maintenance and Fuel Supply Agreement between the City of Daly City and the City of South San Francisco and authorize the Interim City Manager, or their designee, to execute the necessary documents.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Jeffrey W. Fornesi Ricard Chiu Jr.
Asst. to the Director of Public Works Director of Public Works Attachment:
1. Vehicle Maintenance and Fuel Supply Agreement Between the City of Daly City and the City of South San Francisco
City Council Meeting Agenda Report Item # ___
Meeting Date: September 12, 2022
Subject: Proposed Police Department Staffing Change - Reclassification of Police Records Clerk II to Account Clerk II
Recommended Action
Staff recommends the City Council approve the proposed reclassification of a Police Records Clerk II to Account Clerk II in the Police Department.
Background/Discussion
The City has reviewed the staffing in the Police Department and has identified a need to reclassify a Police Records Clerk II to an Account Clerk II classification. The department has currently budgeted for eight fulltime Police Records Clerks.
Reclassification of one full-time Police Records Clerk II from Range 26Z of the Teamster Clerical Technical salary schedule to Account Clerk II in Range 31Z of the Teamsters Clerical Technical salary schedule will provide for staff to perform finance clerical accounting work. The Account Clerk II will have bookkeeping and financial clerical work experience. In addition, the reclassified position will increase departmental financial capacity and improve workflow coordination with the Finance Department.
Fiscal Impact
The proposed position update in the Police Department of a Police Records Clerk II to an Account Clerk II will result in an increase to the General Fund budget of approximately $7,000 in FY 2023 and going forward.
The additional costs will be added to the General Fund budget during the mid-year adjustments, most likely in February or March. However, the increased costs from this position in FY 2023 will be absorbed by other salary savings from vacancies within the Police Department and will not affect the Department’s end of year actual expenses.
Summary/Conclusion
Staff is requesting that the City Council approve the proposed reclassification of a Police Records Clerk II to Account Clerk II in the Police Department.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Natalie Sakkal Cameron Christensen
Director of Human Resources Acting Police Chief
City Council Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Authorize the Interim City Manager to Execute a Professional Services Agreement with Park Engineering for Mission Street Streetscape Project Recommended Action
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement and any amendments, in an amount not to exceed $118,000 for professional services with Park Engineering of Orinda, California, to provide construction inspection services for the Mission Street Streetscape Project.
Background
The Mission Street Streetscape Project is a pedestrian safety and street beautification project for the Mission Street corridor between Crocker Avenue and Templeton Avenue. The project will widen the existing 3-foot concrete median to approximately 7-foot, install median landscaping, and an irrigation system. The median noses will be extended further into the intersection at Wilson Street, Goethe Street, Evergreen Avenue, and Rice Street. Pedestrian improvements include bulb-outs, curb ramps, high visibility crosswalks, improved pedestrian signage, rectangular rapid flashing beacons, and pedestrian streetlights.
Mission Street is a heavily utilized pedestrian corridor with a demonstrated history of pedestrian and vehicle collisions. The bulb outs, wider medians, and extending the median noses into the intersection will shorten crosswalk distances and provide a pedestrian refuge at the median. The narrower vehicle lanes also have a calming effect and encourage motorists to drive slower.
On June 25, 2018, the City Council accepted and appropriated $810,000 of Measure A grant funds from the San Mateo County Transportation Authority and appropriated $90,000 for the City’s required local match for the Mission Street Streetscape Project.
On November 25, 2019, the City Council accepted and appropriated $400,000 of Transportation Development Act (TDA) Article 3 grant funds and appropriated the required $50,000 in matching funds for the Mission Street Streetscape Project.
Discussion
Staff released a Request for Proposals (RFP) for construction inspection services on July 18, 2022 to 18 firms from the City’s 2021 General Engineering short list with expertise in construction inspection and observation. Six firms submitted proposal by the due date of August 8, 2022. A panel consisting of Public Works staff evaluated the proposals on their technical merits. The panel determined Park Engineering has the experience and qualifications that most closely met the needs
Authorize the Interim City Manager to Execute a Professional Services Agreement for Mission Street Streetscape Project Meeting Date: September 12, 2022
of the project. If approved, the Mission Street Streetscape Project is anticipated to begin construction in October 2022 and be completed by Spring 2023.
Fiscal Impact
The professional services agreement provides a not-to-exceed fee of $107,068.80. An additional $10,931.20 (10%) is needed for contingency which brings the total cost to $118,000.00.
Sufficient funds are available in the Transportation Fund CIP project accounts 17-312-678 Mission Street Streetscape Project for this professional services contract.
Summary/Conclusion
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement and any amendments, in an amount not to exceed $118,000 for professional services with Park Engineering of Orinda, California, to provide construction inspection services for the Mission Street Streetscape Project.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Roland Yip Richard Chiu, Jr.
Senior Civil Engineer Director of Public Works
Attachment: Park Engineering Professional Services Agreement
-1-
AGREEMENT WITH PARK ENGINEERING
FOR CONSTRUCTION INSPECTION SERVICES
FOR
City of Daly City
This Agreement, made and entered into this ____ day of __________, 2022 (the “Effective Date”) by and between the CITY OF DALY CITY, a municipal corporation existing under the laws of the State of California (”CITY"), and Park Engineering, a California S-Corporation ("CONSULTANT"):
Park Engineering
372 Village Square
Orinda, CA 94563
R E C I T A L S :
A. CITY desires certain professional services hereinafter described as the construction inspection services for Mission Street Streetscape Project.
B. CITY desires to engage CONSULTANT to provide these consulting services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, the proposal from Park Engineering dated August 8th, 2022, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT represents that it is qualified to furnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
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SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on the Effective Date and be completed within one (1) year.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT, on a time and materials basis, pursuant to rates stated in Exhibit A to this Agreement, attached and incorporated by reference. In no event shall CONSULTANT’s total compensation under this Agreement exceed one hundred seven thousand sixty eight dollars and eighty cents ($107,068.80).
SECTION 6 – TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY'S payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.
SECTION 8 - INDEPENDENT CONTRACTOR
It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.
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SECTION 9 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
SECTION 10 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 11 – USE OF SUBCONSULTANTS
CONSULTANT shall not subcontract any services to be performed by it under this Agreement without the prior written approval of the CITY, except for service firms engaged in drawing, reproduction, typing, and printing. CONSULTANT shall be solely responsible for reimbursing any subconsultants and the CITY shall have no obligation to them.
SECTION 12 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent CONSULTANT as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 13 – SB 1383 COMPLIANCE
To the extent applicable, CONSULTANT shall comply with the requirements set forth in SB 1383 and Public Contracts Code Section 22150 for the procurement of recycled paper products.
To the extent that the fitness and quality are equal, CONSULTANT shall purchase recycled products, as defined in Public Contracts Code Section 12200 instead of nonrecycled products.
Upon completion of the term of this Contract, CONSULTANT shall provide records to the CITY demonstrating compliance with this section, including copies of all invoices, receipts, or other proofs of purchase that detail the procurement of paper products.
SECTION 14 - INDEMNITY
To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant and Consultant’s sureties agree to defend (with legal counsel acceptable to the City), indemnify and hold harmless the City, its officers, agents, officials, representatives, employees and volunteers (collectively “Indemnitees”) from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or
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indirect (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation), that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any Subconsultant, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent that such Liabilities are arise out of the sole negligence, active negligence, or willful misconduct of Indemnitee.
Acceptance by the City of the work performed under this Agreement does not operate as a release of Consultant from such professional responsibility for the work performed pursuant to this Agreement.
The duty of Consultant and its sureties to indemnify and hold harmless as set forth above, shall include the duty to defend as set forth in Section 2778 of the California Civil Code, provided, however, that nothing herein shall be construed to require the Consultant to indemnify the City, its subsidiary districts, its officers, agents or employees against any responsibility for liability in contravention of Section 2782 of the California Civil Code. To the extent there is an obligation to indemnify under this Section, Consultant shall be responsible for incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant’s negligence, recklessness, or willful misconduct.
Consultant and its sureties expressly and specifically agree to waive any and all subrogation rights it may have against the City, its subsidiary districts, officers or employees.
Indemnification and waiver of subrogation contained in this section shall remain operative and in full force and effect regardless of any termination of this Agreement.
SECTION 15 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
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2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate
If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The
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City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract Effective Date, the CONSULTANT must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
SECTION 16 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.
SECTION 17 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
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SECTION 18 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 19 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 20 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
SECTION 21 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subconsultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
SECTION 22 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in
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mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 23 - LITIGATION
CONSULTANT shall testify at CITY'S request if litigation is brought against CITY in connection with CONSULTANT'S services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT'S wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT'S standard hourly rates at the time of actual testimony.
SECTION 24 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: Roland Yip
City of Daly City Public Works Engineering
333 90th Street, Daly City 94015
To CONSULTANT: Steve Patterson
Park Engineering
Orinda, CA 94563
SECTION 25 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
SECTION 26 – AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed
Orinda Office
372 Village Square
Orinda, CA 94563
Tel: 925-257-2508
Fax: 925-401-7030
Emeryville Office
3960 Adeline Street, #3
Emeryville, CA 94608
Tel: 925-257-2508
Fax: 925-401-7030
August 8, 2022
Roland Yip
Senior Civil Engineer, City of Daly City
Public Works Department ‐ Engineering Division
333 90th Street – 1st Floor
Daly City, CA 94015
RE: Proposal to Provide Inspections Services to the City of Daly City for the Mission Street Streetscape Project
Dear Mr. Yip:
Park Engineering, Inc. is well qualified and highly motivated to provide Inspection Services to the City of Daly City for the Mission Street Streetscape Project. Park Engineering has provided construction management, inspection and materials testing services for numerous public works agencies, including the City of Daly City, and has the personnel with the experience and expertise to successfully complete this project for the City.
I will be the Contract Manager and the main contact with the City for technical and contractual issues, and will be responsible for providing the City the appropriate Park Engineering resources for completing this City project. My services provided, include:
• Provide frequent and an open flow of communication with City staff. • Offer suggestions to solve issues with the ongoing project and/or contractor. • Hold regular meetings with the City staff to review any concerns they have and to learn details of upcoming work.
• Provide any special training needed for Park staff to meet requirements for the project or defined by the City.
• Ensure there is adequate staffing and/or service to cover the City’s needs. • Perform frequent “check-ins” with project staff for assistance with any questions and/or needs related to the current workload.
• Provide oversight of staff to ensure their work is acceptable to the City. • Review of deliverables for ensured high quality and accuracy. • Provide any necessary “in house” training or tutorial assistance for Park (or City) staff for a specific aspect of the construction project.
My services as the contract manager are at no cost to the City. Also, I have also recently worked with the City on the Central Concord Pedestrian Improvements project, which required extensive public outreach and coordination with utilities, businesses, local residents and daily commuters.
Our proposed Construction Inspector, Rolando Calvo, has over 40 years of experience providing construction management and inspection for public works construction projects. Rolando recently retired from the San Rafael Sanitation District where he worked for almost 15 years on various improvement projects that included all aspects of roadway reconstruction related to sanitary sewer improvements. Rolando is also a resident of Daly City which will help benefit the project with his local knowledge of traffic peaks and regular patterns. We have included an additional inspector, Chris Kinser, to support Rolando if a short-term need arises. Chris is a seasoned inspector
Orinda Office
372 Village Square
Orinda, CA 94563
Tel: 925-257-2508
Fax: 925-401-7030
Emeryville Office
3960 Adeline Street, #3
Emeryville, CA 94608
Tel: 925-257-2508
Fax: 925-401-7030
with 30 years of experience. He has provided construction oversight for several projects for the City of Daly CIty Public Works Department.
We have read and will comply with City’s sample consultant agreement, conflicts of interest provisions, timeline, and insurance. Park Engineering has received and acknowledges Addendum No. 1. This proposal is valid for 90 days.
Should you have any questions or need additional information, please do not hesitate to contact me. I can be reached at [email protected] and on my cell: (510) 701- 0319.
Sincerely,
Steve Patterson, PE
Vice President
FIRM PROFILE AND RELAVENT EXPERIENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
FIRM PROFILE
Park Engineering, Inc. was founded in 2013 with
the vision of providing high quality construction
management, construction inspection, program/
project management, project controls, and
contract administration services to public
agencies on transportation and infrastructure
projects.
Park Engineering is led by Jaemin Park and Steve
Patterson as the principals of the company. Our
company of 15 is comprised of experienced
professionals who have worked together for
numerous transportation and local agencies
throughout the San Francisco Bay Area. Our
collective project experience includes roadway
rehabilitation and repaving, streetscapes
including street lighting and signals, sanitary
sewer projects, bridge rehabilitation and
replacements, rail and grade separations, and
many other local agency projects constructed to
Local, Caltrans and Federal requirements.
Park Engineering specializes in projects with
Federal, State, bond, grant and other specialty
funding requiring coordination with and audits
by, Caltrans, FHWA and other oversight agencies.
Specialties
▪ Construction Management
▪ Resident Engineering
▪ Construction Inspection
▪ Program Management/Project
Management
▪ Project Controls and Document Control
▪ SWPPP Implementation and Inspection
▪ Scheduling and Schedule Control
▪ Cost Estimating and Cost Control
▪ Utility Coordination
▪ Claims Analysis, Negotiation and
Resolution Support
▪ Value Engineering
▪ Permit Compliance
▪ Constructability and Bid-ability Review
▪ Bid Advertisement and Award
▪ Staff Augmentation
▪ Federal and State Audit Support
▪ Federal Fund Reimbursement and
Project Closeout
▪ Public and Community Outreach
▪ Training and Staff Development
Certifications
▪ State of California CUCP DBE/UDBE (No.
41711)
▪ State of California DGS SBE (No.
1757722)
Park Engineering, Inc. has expertise delivering
projects for local agencies that include new
roadway and street improvements, bridge
replacements, widenings and retrofits,
streetscapes, water and sewer lines, buildings,
pump stations, signals and lighting, and working
in sensitive environments. Our expertise
includes administering construction projects to
Caltrans Standards and Local Assistance
Procedures and administering projects that
receive funding from multiple sources, including
federal, State, local tax measure, special grant
and local funds. We have the skills necessary to
ensure thorough reporting and strict adherence
to federal and state guidelines.
Firm Park Engineering, Inc.
Year Founded 2013
Form of Organization Corporation
Location of Offices Headquarters:
372 Village Square
Orinda, CA 94563
Tel: (925) 257-2508
Fax: (925) 401-7030
www.park-eng.com
Additional Office:
3960 Adeline Street, #3
Emeryville, CA 94608
Primary Contact for
RFP
Jaemin Park, PE
President
Cell: (925) 818-3756
E-Mail: [email protected]
Number of Employees 20
Principals Jaemin Park, PE
President
Steve Patterson, PE
Vice President
Licensing Registered Professional Civil
Engineer(s), State of California
FIRM PROFILE AND RELAVENT EXPERIENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
SIMILAR PROJECT EXPERIENCE
Our firm currently holds construction
management and inspection contracts with cities
and counties throughout the Bay Area, so we
understand not only the nature of the work but
how to represent the City in a professional
manner.
The firm’s most recent similar projects to provide
Construction Management & Inspection Services
include:
Construction Management and Inspection
Services; City of Daly City, California
Services Provided: Park Engineering provided the
City of Daly City construction management
services, which included resident engineering,
construction inspection, administrative support,
and materials testing, including completing all
award packages, federal fund invoicing to
Caltrans, contract administration and project
close-out.
Central Corridor Bicycle & Pedestrian Safety
Improvements (Federally Funded)
Park Engineering, Inc. provided construction
management services to the City of Daly City for
this $2.3M federally funded project that included
curb and gutter construction, pavement repairs,
thermoplastic traffic striping and pavement
marking installation, new sidewalk installation,
storm drain system upgrades, utility box
adjustments to new grade, bridge deck
modifications, and traffic signal upgrades.
John Daly Boulevard Streetscape Improvements
(Federally Funded)
Description: Park Engineering, Inc. provided
construction management services to the City of
Daly City for this federally funded “Complete
Streets” improvements project to encourage
multimodal travel on John Daly Boulevard
between Mission Street transit hubs and the
Daly City BART station. The project work
included installation of Class II bicycle lanes, ADA
compliant curb ramps, and a widened and
buffered sidewalk with seating. The project also
includes reduced medians, decorative sidewalk,
decorative streetlights, new signalized
intersection, base failure dig out repairs,
complete grind and HMA overlay of project
limits, new storm drain systems, new recycled
water irrigation system, new landscaping, and
new stamped AC decorative crosswalks at all
locations.
Client Contact Shirly Chan, P.E.
Senior Civil Engineer
City of Daly City
Engineering Division
(650) 991-8231
Dates of Service 2020-2022
Project Value $2.3M construction cost
Key Personnel Steve Patterson, PM/RE
Otis Chan, Contr. Engineer
Chris Kinser, Const. Inspector
Client Contact Roland Yip, P.E., QSP/QSD
Senior Civil Engineer
City of Daly City
Engineering Division
(650) 991-8155
Dates of Service 2016 - 2018
Project Value $3.3M construction cost
Key Personnel Jaemin Park, PM/RE
Chris Kinser, Const. Inspector
FIRM PROFILE AND RELAVENT EXPERIENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
On-Call Construction Management and
Inspection Services - City of San Mateo, Public
Works Department, San Mateo, California
Description: Park Engineering staff provided
construction management and inspection
services for several bridge and roadway
improvement projects for the City of San Mateo.
Services have included full construction
management including CCO, RFI and submittal
management, schedule, constructability reviews,
bidding assistance, and federally funded project
support including contract administration,
contract compliance, audit support and fund
reimbursement. Projects included:
Downtown Parking Technology Improvements
Project This federally funded project upgraded
single & multi-space parking meter systems in
the downtown area. New level-by-level count
systems were installed in the City’s five
downtown parking structures as well as
installation of new way finding signs for parking.
Citywide Crosswalk Improvement Project This
federally funded project constructed high
visibility crosswalks in 40 locations throughout
San Mateo. In addition to the crosswalk
upgrades, work consisted of new and relocated
signage, a pedestrian refuge island, installation
of a retro-reflective flashing beacon system,
accessible ramp improvements, thermoplastic
pavement markings, and green bike lane and box
installation.
E. 3rd Ave Street Rehabilitation Project This
project scope included concrete improvements;
asphalt concrete pavement grinding and
removal, hot mix asphalt paving, pavement
striping, storm drain replacement and utility
structure adjustments.
Poplar Corridor Safety Improvement Project
The project constructed a median island on
Poplar Ave from Amphlett Blvd to Idaho St, as
well as traffic calming improvements along
Humboldt St. Traffic calming improvements
included: bulbouts, landscaping with new trees,
pedestrian level lighting, radar feedback signs,
and signal upgrades at Humboldt/Poplar.
2014 Street Rehabilitation Project
Project consisted of removal and replacement of
curb & gutter, sidewalk, driveways and
construction of new Handicap ramps, bulb outs,
islands, new drainage inlets and storm drain
pipes, relocation of street lights. Work also
involved grinding and paving city streets and
parking lots, striping and pavement markings,
and installing new tree grates.
Additional projects included:
▪ 2014-15 Street Rehabilitation Phase 1
▪ 2015 Community Development Block Grant
(Federally Funded)
▪ Downtown San Mateo Creek Bridge
(Federally Funded)
▪ East Hillsdale Bridge Seismic Retrofit
(Federally Funded)
▪ Norfolk Street Bridge Replacement
(Federally Funded)
▪ Delaware Street Bike Lane and Streetscape
Improvement Project (Federally Funded)
▪ El Camino Real Master Plan, Phase 1
Improvements (Federally Funded)
Client Contact Jay Yu, Engineering Manager
City of San Mateo
(650) 522-7323
[email protected]
Type of
Project(s)
Public works construction:
roadway and bridges
Date of
Performance
2014 to Present
Construction
Cost
$1M to $6M (Construction
Value);
Key Personnel Jaemin Park, PM
Steve Patterson, RE
Andy Bodo, Inspector
James Beauchamp, Inspector
FIRM PROFILE AND RELAVENT EXPERIENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
Various Agencies:
City of Millbrae – Sewer Modernization
Program - Madrone Subbasins 1 & 2 Sanitary
Sewer CIP
Park Engineering is providing the City of Millbrae
construction inspection services for this sanitary
sewer improvement project, which is part of the
City-wide sewer modernization program. The
work consists of: replacing approximately 9,327
feet of 6-inch diameter sewer with 8-inch
diameter sewer by pipe bursting; replacing
approximately 70 feet of 6-inch diameter sewer
with 8-inch diameter sewer by open cut;
removing and replacing lamp holes with
manholes; replacing lower laterals and installing
cleanouts and/or backflow prevention devices;
and replacing manhole frames and covers.
The project is located on city streets and
residential backyard/side yard easements
throughout the City.
Tasks include quality assurance of contractor’s
work, preparation of daily diaries, assisting with
monthly pay estimates, contract administration,
office engineering, photo documentation,
overseeing traffic control, ADA compliance,
access to private residences, SWPPP and
regulatory permit compliance.
City Contact: Jane Kao, PE
(650) 259-2545
City of Menlo Park – Chilco Street, Phase 2
Utility Relocation Project
Park Engineering is providing the City of Menlo
Park construction inspection services for this
multiple underground utility improvement
project, which is part of the private development
related to the expansion of the Facebook
campus. The work consists of:
▪ Installing / Replacing 2,000-feet of
sanitary sewer mainline
▪ Replacing existing & adding future lateral
connections
▪ Replacing manhole frames and covers
▪ Installing 1,000-feet of storm drain pipe
with new manholes / inlets
▪ Installing approximately 1,000-feet of
new water & reclaimed water lines
▪ All installation is open trench. Day &
night work with extensive traffic control
▪ Full width roadway resurfacing
▪ Coordination with Sanitary & Water
Supply utilities
Park Engineering is providing the City
construction Inspection services, which includes
quality assurance of contractor’s work,
coordination with related utility service
providers, preparation of daily diaries, contract
administration, office engineering, photo
documentation, overseeing traffic control, ADA
compliance, SWPPP and regulatory permit
compliance.
City Contact: Michael Fu, PE
(650) 330-6707
On-Call Construction Management and
Inspection Services, City of San Bruno
San Bruno Ave Street Medians Improvements
Project
Park Engineering provided construction
management and inspection services for this
federally funded project. Project scope of work
included the demolition & reconstruction for
ADA compliant curb ramps, traffic signal
modifications & improvements, installation of
two solar powered radar speed feedback signs,
demolition of the existing median and
installation of new irrigation and plantings.
Monitoring traffic control and coordination with
residents, business and Caltrans was also a daily
component to the project work.
City Contact: Dalia Manaois, PE
(650) 616-7047
City of Fremont, On-Call Inspection Services
Park Engineering, Inc. provided on-call
construction inspection services for various
improvement projects that include:
BART Way and Gateway Plaza Multi-Modal
Improvements
The project work reconstructed the existing
sidewalks with wider, colored concrete
sidewalks; installed decorative street and
pedestrian lights; provided concrete curb, gutter
and sidewalk on both sides of the road including
upgrading curb ramps at intersections; improved
FIRM PROFILE AND RELAVENT EXPERIENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
the Civic Center Drive intersection by providing
bulb outs and a new traffic signal; rehabilitated
the existing asphalt pavement by repairing base
failure areas and then grinding and overlaying
the existing pavement with minimum 2 inches of
hot mix asphalt; provided new signing and
striping and pavement markings; installed green
bike lanes on BART Way; constructed additions
to the storm drain system including laterals and
inlets.
City Contact: Jeanne Suyeishi, PE
(510) 494-4728
Fremont Blvd Widening Project, Phase II
Project work included demolition and disposal of
existing facilities – asphalt pavement &
pedestrian path, concrete curb and gutter, fence,
and drainage headwall; performed earthwork
and roadway excavation; installed a new
pedestrian bridge, extended a triple-box culvert
bridge, constructed a new retaining wall, and
installed slope and channel bed protection;
installed new PCC curb and gutter, sidewalk,
driveways, and gravel driveway conforms;
installed hot mix asphalt pavement; installed
bioretention areas and associated drainage;
landscape and irrigation system; installed traffic
striping and pavement markings, and signs; and
raised utilities to final pavement elevation.
City Contact: Mirabel Aguilar, PE
(510) 494-4761
City of San Rafael, Public Works Department,
Project Management, Construction
Management and Inspection Services
Park Engineering, Inc. provided as-needed
project management and is currently providing
construction management and inspection services
to the City of San Rafael Public Works Department
for the planning, design, procurement, contracting,
administration and construction of various City
owned properties and Capital Improvement
Projects. Projects involve minor to major
remodels, rehabilitations, reconstructions and
replacements.
Project values range from $45,000 to $3 Million
and included:
2017 Storm Damage Repair Project is a FEMA
funded series of 3 new soil nail walls to repair
hillside slides from the winter of 2017.
2016-17 Street Resurfacing Project repaired &
resurfaced various streets throughout the City.
2 nd Street & Grand Ave Intersection Improvement
Project improved this busy intersection with new
& improved curb ramps and replaced all the traffic
signal components.
Regional Transportation Safety Enhancement
Project is an ongoing project to prepare the City’s
busy downtown / transit area for the arrival of
the SMART train. Work includes traffic signal
upgrades and extensive sidewalk & curb ramp
improvements.
Other projects include:
▪ H Street Roadway Improvements
▪ Canal Street Storm Water Pump Station
Repair Project
▪ 1309 5th Ave Demo & Parking Lot
Construction
▪ Terra Linda Pool House Renovation
▪ B Street Community Center Projects
▪ City-Owned Parking Structure Study
City Contact: April Miller, PE
(415) 485-3409
Contra Costa County Public Works Department
On-Call Construction Management and
Inspection Services
Park Engineering’s key personnel provided
construction management and inspection for
County public works projects through an on-call
Construction Management and Inspection
contract. The team worked on several federally
funded public works as well as privately funded
developer projects, such as new subdivision
construction and the expansion of local
roadways and arterial improvements. Projects
include:
• Kirker Pass Road NB Truck Climbing Lane
Project $15M federally funded project that
constructed an additional lane for improved
truck climbing safety. The project
constructed six retaining walls to complete
the widening lane, as well as grind & pave of
all lanes (4) for approximately 2 miles,
related drainage improvements and
restriping work. Coordination was needed
with the Cities of Concord & Pittsburg, Union
76 for their close proximity gas line, and the
Concord Pavilion.
FIRM PROFILE AND RELAVENT EXPERIENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
▪ San Pablo and Wildcat Creeks Levee
Remediation FEMA mandated levee
remediation to raise freeboard to 100 year
flood requirements. Work involved
installation of sheetpile walls, levee fill,
concrete walls, and HMA pavement to raise
levee roads. The project required close
environmental monitoring and coordination
with various entities including East Bay
Regional Park District and County Flood
Control District. The project was funded by
local County funds and State funds.
▪ Giaramita Street Rehabilitation Sidewalk
replacement and roadway rehabilitation work
consisted of sidewalk improvements, curb
ramps, curb, gutter, valley gutter, pavement
conform, storm drain improvements, slurry
seal, signing, and thermoplastic striping. The
project was funded by local County funds and
federal Block Grant Funds.
▪ 2015 Asphalt Rubber Cape Seal; 0672-6U2149.
The work consisted of applying an asphalt
rubber chip seal covered with a type II slurry
seal to approximately 259,020 square yards of
roadway located at East Richmond Heights
area of west Contra Costa County and Shadow
Creek area of Blackhawk in the East Contra
Costa. Work will also included installation of
40 survey monuments, surface preparation,
striping removal, and placement of
thermoplastic striping and pavement markings.
▪ Bollinger Canyon Bridge over Japonica Creek
(Federally Funded)
▪ South Dougherty Road Bridge and North
Dougherty Road Bridge
▪ Vasco Road Safety Improvements, Phase I
(Federal and CCTA Funded)
▪ Countywide Microsurfacing Project
County Contact: Adelina Huerta
(925) 313-2305
Position Base Rate
Overtime
Rate Hours Overtime Hours Cost
Steve Patterson, P.E.
Project Manager
NO CHARGE NO CHARGE NO CHARGE
Rolando Calvo
Inspector
$ 140.88 $ 220.31 760 0 $ 107,068.80
Total = $ 107,068.80
2. Based on fullt-time inspection services for 95 working days
1. Rate includes vehicle, mobile phone, laptop and all equipment required to perform required duties.
City of Daly City
Inspection Services
Mission Street Streetscape Project
RESUMES
Construction Inspection Services for
Mission Street Streetscape Improvements
ROLANDO CALVO, CONSTRUCTION ENGINEER / SR. CONSTRUCTION INSPECTOR Years of Experience
40 Education
BS in Civil Engineering, University of the City of Manila, Philippines, 1979 Registered Professional Civil Engineer, Philippines
Certifications and Training
Certificate, Pipeline Assessment Certification Program
Certificate, HAZWOPER, Compliance Solution
Certificate, Fundamentals of Inspection Practice, UC Berkeley Institute of Transportation Studies Certificate, Asphalt Pavement Design, Construction and Maintenance, UC Berkeley, ITS Certificate, OSHA 3010, Excavation, Trenching and Soil Mechanics Certificate, OSHA 2264, Permit Required Confined Spaces Entry Key Qualifications
Rolando has more than 40 years of extensive work experience in engineering and construction works, specialized in construction inspection, project monitoring, and management of large and complex infrastructure projects including but not limited to construction of sewerage system, pump station, force main, effluent pond sludge drying facilities, watermains, recycled waterlines, and drainage improvement projects. Rolando also has knowledge and experience in HMA pavement construction, rehabilitation, and maintenance.
Rolando has assisted to complete projects on schedule and within budget in accordance with contract requirements. He has performed inspection of construction activities to ensure conformance with approved contract document. He has worked with private companies, various utility companies, numerous agencies and the public. His experience, ability to work well with others and attention to detail is a benefit to all projects.
Representative Project Experience
• City of San Rafael Sanitation District
Performed field inspection and monitored contract work to ensure compliance with plans and specifications. Enforced the City’s Standard and Regulations on various sewer facilities projects in construction and rehabilitation of sewer pumping stations, force and gravity sewer mainlines, and other capital improvement projects. Review and assist in the design of plans, progress payments, prepared and maintain daily inspection reports, and keep records. 10/13/2008 – 03/30/2022 (RETIRED)
• City of South San Francisco – Wet-Weather Program Iⅈ City of Pacifica – Connemara Subdivision Development Project; City of Redwood City – Redwood City Recycled Water Project Conducted project inspection and monitor daily progress of work for the construction and installation of new 36” and 42” Sewer Force mainline and pump stations, pavement construction and rehabilitation, oversee construction of retaining walls, sidewalks, curb and gutters, and ensure compliance of required BMP, SSWPP, and other environmental programs. 10/1994 – 08/2003 (CSG Consultants)
• MANAGER, Inspection and Scheduling – San Francisco Housing Authority Managed and supervised construction and maintenance of dwelling units for low housing program, provided design, plans, and cost estimates for Federal Budget funding. Also, provided responsible administrative, professional, and technical assistance to the Director of Central Services Department.
RESUMES
Construction Inspection Services for
Mission Street Streetscape Improvements
CHRIS KINSER, CONSTRUCTION ENGINEER / SR. CONSTRUCTION INSPECTOR Years of Experience
29 Education
B.S. Construction Management, California State University, Chico, 1996 Certifications and Training
40 hour HazWOPER and HazMat certifications
Caltrans Stormwater Management SWPPP training
COGZ CMMS Preventive Maintenance software
Key Qualifications
Chris has 26 years of experience in transportation and infrastructure construction, including highways, parking lots, athletic fields, residential streets, and commercial sites. Acting in the capacity of Resident Engineer and contractor, Chris has managed highway interchanges, roadway widenings, emergency slide and flood repairs, box culverts, and multiple utility installations/relocations. He is familiar with the Caltrans Standard Specifications, Standard Plans, Construction Manual, Local Assistance Procedures Manual, and the “Greenbook” Standard Specifications for Public Works Construction.
Chris has experience supervising construction staff and has assisted to complete projects on schedule and within budget in accordance with contract requirements. He has performed inspection of construction activities to ensure conformance with approved contract document and has experience in review of construction contracts, scope of work, labor and insurance requirements. He has worked with private companies, various utility companies, numerous agencies and the public. His experience, ability to work well with others and attention to detail impact his projects positively.
Representative Project Experience
• Contra Cost County Public Works, Kirker Pass Road NB Truck Climbing Lane Project, Concord Chris was the construction inspector on this $15M federally funded project that constructed an additional lane for improved truck climbing safety. The project constructed six retaining walls to complete the widening lane, as well as grind & pave of all lanes (4) for approximately 2 miles, related drainage improvements and restriping work. Coordination was needed with the Cities of Concord & Pittsburg, Union 76 for their close proximity gas line, and the Concord Pavilion. • City of Alameda, Cross Alameda Trail, Main to Constitution, Alameda Assistant resident engineer/construction inspector for this $5.5M federally funded project that constructed a segment of a crosstown four-mile bicycling and walking corridor to connect the west side of the island to the east. Project work includes construction of separate walking and bicycling paths (asphalt concrete), plus a decomposed granite jogging path, in the City-owned abandoned railroad right-of-way along Atlantic Ave. Activities include import fill and management of the existing contaminated soils, drainage improvements, decorative concrete sidewalk & plaza work, existing signal modification, installation of a mid-block new pedestrian crossing, landscape & irrigation, bus shelter & site furnishings, path and roadway striping.
• 2
nd Street & Grand Ave Intersection Improvement Project, City of San Rafael Assistant resident engineer/construction inspector for this traffic signal improvement to this busy intersection with new & improved curb ramps while widening the northbound approach on Grand Ave. The project also upgraded and replaced all the traffic signal components. Daily traffic control and coordination with adjacent businesses was also a critical component of the project work. • John Daly Blvd Streetscape Improvements Project (Fed funded), City of Daly City - $3.3M Assistant resident engineer/construction inspector for streetscape improvements that included roadway modifications, installation of a concrete walkway, ADA compliant ramps, landscaping, irrigation using recycled water, bioswales, Class II bicycle lanes, and pedestrian amenities such as
RESUMES
Construction Inspection Services for
Mission Street Streetscape Improvements
benches and trash/recycling receptacles. The project narrowed the center median, installed street lights on the outside medians, installed new decorative street lights for the pedestrian walkway, modified traffic signals at three intersections, repaired base sections of roadway with deep lift HMA, resurfaced the entire length of the project with HMA, installed new striping and decorative stamped AC crosswalks. The project required coordination with Caltrans, Samtrans, SF MUNI, utility companies, and various departments within the City.
• Detroit Avenue Bicycle and Pedestrian Improvements Project (federally funded), City of Concord
Assistant resident engineer/ construction inspector for this $4M federally funded (OBAG) project constructing roadway and streetscape improvements on Detroit Avenue from Monument Blvd. to Clayton Road. Work on this $4M project involves full street rehabilitation including, grading, AC paving, signals and lighting, new curb, gutter and sidewalks, new curb ramps, drainage improvements, irrigation and lighting, and enhanced striping and pavement markings. • City-wide Bridge Program (federally funded), City of Concord Assistant resident engineer/ construction and structures inspector for the $1M construction of maintenance repairs for six bridges throughout the City that include: Willow Pass Road Over Mount Diablo Creek, Kirker Pass Road Over Mount Diablo Creek, Diamond Blvd Over Walnut Creek – Left, Diamond Blvd Over Walnut Creek – Right, Cowell Road Over Galindo Creek, and Walnut Ave Over Contra Costa Canal. The work included removal and replacement of deteriorating concrete, methacrylate deck surface treatment, drill and bond dowels and replacing concrete sections of abutment and bent caps, replacing barrier rails and replacing sections of deck concrete. • El Monte Road Preservation Project (federally funded), Town of Los Altos Hills Assistant resident engineer/construction inspector for this $500K federally funded project that removes, replaces and adds concrete curb ramps, and installs portions of new curb and gutter. Other work includes two inches of grinding and overlay of the existing roadway with new hot mix asphalt.
Traffic detector loops and existing striping were replaced and various utility covers and frames were adjusted to the finished grade of the new pavement. Work requires closely monitored, daily traffic control as all the improvement work takes place through the busy area of the I-280 and El Monte Road • El Camino Real Street Improvements, Samtrans Transit District, Burlingame to Belmont The $4 million project constructed 15 new bus pads for various stops along El Camino Real. Scope also included grinding out existing failed pavement sections and paving back with Hot Mix Asphalt at various locations along El Camino Real with extensive traffic control. • Grimmer Blvd Widening – City of Fremont, Fremont
This $2 million project widened and improved Grimmer Blvd in Fremont. Work included widening of the existing roadway and construction of a new median strip with new irrigation and landscaping. • Mission Blvd Widening - Caltrans, District 04, Niles/Fremont This $42.1 million project widened and improved Mission Blvd, State Route 238, in Fremont and Niles.
Project work included widening of three existing bridges over the railroad and also over Alameda Creek. Other work included utility relocations & installations, drainage improvements, new and replacement traffic signals and street lighting and curb, gutter & sidewalk construction. • SR 92 Widening - Caltrans, District 04, Half Moon Bay This $11 million project widening and improved Highway 92 from near Skyline Blvd to Half Moon Bay.
Project work included widening of the existing roadway by performing mass excavation of hillsides, construction of soldier pile wall and soil nail walls. Other work included roadway section work, drainage and electrical improvements, utility relocations and extensive detail to storm water pollution prevention for nearby creeks. Project initiated numerous design changes to meet existing field conditions and stay with allocated project funds.
RESUMES
Construction Inspection Services for
Mission Street Streetscape Improvements
STEVE PATTERSON, P.E., PROJECT MANAGER/CONSTRUCTION MANAGER/RESIDENT ENGINEER Years of Experience
31 Education
B.S. Civil Engineering, Michigan State University, East Lansing, 1991 Professional Registrations
Professional Engineer: California, #C54481, 1995
QSD / QSP: Certificate #22073
Key Qualifications
Steve Patterson’s experience includes roadway widening and rehabilitation, highways and interchanges, emergency slide and flood repairs, sound walls, MSE walls, retaining walls, storm box culverts, utility installations and relocations. He has worked in the capacity of Project Manager, Resident Engineer, Construction Inspector, and Office Engineer. Steve is familiar with the Caltrans Standard Specifications, Standard Plans, Construction Manual, Local Assistance Procedures Manual, and the “Greenbook” Standard Specifications for Public Works Construction.
Steve is experienced with supervising inspection staff, CPM schedules, project controls and costs, quality control/quality assurance, analyzing claims, preparing reports, planning personnel resources, negotiating contract change orders. Steve coordinated project work with utility companies, cities, counties, Caltrans, California Department of Fish and Game, Regional Water Quality Control Board, Union Pacific Railroad, private businesses, and the public.
Representative Project Experience
• City of Daly City, Central Corridor Bicycle & Pedestrian Safety Improvements Project Steve was the resident engineer on this $2.3M federally funded project that included curb and gutter construction, pavement repairs, thermoplastic traffic striping and pavement marking installation, new sidewalk installation, storm drain system upgrades, utility box adjustments to new grade, bridge deck modifications, and traffic signal upgrades. This project was federally funded, making the Buy America provisions applicable.
• Napa Valley Transportation Authority, Imola/SR-29 Bus Improvements and Napa Valley Vine Trail Steve is the construction manager on these two separate project. The Imola Ave Bus Improvements is a $2.2M locally funded project that included widening of the northbound off and southbound SR-29 ramps to construct new bus/transit stops. Improvements also included new concrete curb, gutter & sidewalk, pedestrian lighting, landscaping & irrigation and traffic signal upgrades.
The multi-source funded $12.5M Vine Trail will construct approximately 7 miles of new multi-use trail along SR-29 from St. Helena to Calistoga. Improvements include drainage, path section & paving work, retaining walls, pedestrian bridges, concrete improvements and site furnishings. • City of El Cerrito, 2021 Citywide Slurry Seal Project Steve was the construction manager on this $400,000 locally funded project that consisted of traffic control and construction signage, patch paving, crack seal, slurry seal, pavement delineation, striping and pavement marker installation.
• City of Orinda, Orinda Way Pavement Rehabilitation Project Steve was the resident engineer on this $650,000 locally funded project for pavement rehabilitation of Orinda Way. Work includes cold planing existing asphalt concrete pavement, performing base failure repairs (digout), reconstructing curb ramps to meet current ADA standards, utility cover adjustments and installing pavement striping and markers.
• Marin County Public Works, 2021 Northern Region Road Rehabilitation Project Steve was the construction manager on this $1.8M locally funded project that included full width grinding, repairing road base failures, road resurfacing, installing and modifying minor drainage
RESUMES
Construction Inspection Services for
Mission Street Streetscape Improvements
improvements, concrete curb & gutter, sidewalk and accessibility curb ramps; traffic striping and marking, and road sealing. The work was on multiple residential roads in the Lucas Valley area. • City of Sausalito, Gate 6 Intersection Improvement Project Steve was the resident engineer on this $900k federally funded project that improved bicycle and pedestrian movement at the intersection of Gate 6 Road with Bridgeway, Bridge Avenue, and Highway 101 on and off ramps, through the installation of signal improvements. • City of San Mateo Public Works, Downtown Parking Technology Improvement Project Steve was the resident engineer on this $2.3M federally funded project that replaced, upgraded or installed various paid parking systems through downtown San Mateo for single space meters, multispace pay stations and parking garage systems. • City of San Rafael Public Works, Francisco Blvd East Sidewalk Improvement Project Steve was the construction manager on this $4M federally funded project that widened the existing sidewalk to 8-feet for almost a mile along the busy Francisco Blvd East, Vivian to Grand. Other work includes replacing existing storm drain systems & street lighting, installing new irrigation & trees, and pedestrian improvements to the signal at Medway.
• City of Alameda, Cross Alameda Trail, Main to Constitution, Alameda Steve was the Resident Engineer for this $5.5M federally funded project that included construction of separate walking and bicycling paths, plus a decomposed granite jogging path, in the City-owned abandoned railroad right-of-way along Atlantic Ave. Activities included import fill and management of the existing contaminated soils, drainage improvements, decorative concrete sidewalk & plaza work, existing signal modification, installation of a mid-block new pedestrian crossing, landscape & irrigation, bus shelter & site furnishings, path and roadway striping. • City of Concord, Multiple Projects
Steve was the Resident Engineer/Project Manager on the following projects:
✓ Citywide Accessibility Improvement Project #7, $300,000 Resident Engineer for this federally funded project that upgraded 30 curb ramps with signal & striping improvements throughout the City.
✓ Denkinger Road Pavement Rehabilitation Project, $1.2M Resident Engineer for this locally funded project that rehabilitated the existing pavement for approximately 1 mile along Denkinger Road by full depth reclamation process. 7 curb ramps were also upgraded, spot repairs were made at various curb location, and final re-striping of the roadway and adjacent intersection with Concord Blvd.
✓ Citywide Accessibility Improvement Project #4& 6, $300,000 each Resident Engineer for these federally funded projects that upgraded a number of curb ramps with signal & striping improvements throughout the City.
✓ Measure Q Pavement Repair Project #8, $1.3M
Resident Engineer for this locally funded project that rehabilitated the existing pavement on 8 local streets along with the construction of ADA curb ramps and valley gutters. ✓ Central Concord Pedestrian Improvements Streetscape Project, $3M – Resident Engineer for roadway resurfacing project that included work of both the mill and fill method and slurry seal, as well as replacement of non-ADA compliant curb ramps for 25 intersections in downtown Concord, a new traffic signal, and streetscape features installed near the Concord BART Station. ✓ Ellis Lake Restroom Project, $120k – This locally funded project included the site preparation, utility connections and installation of a prefabricated 4-unit restroom building. • City of San Bruno, San Bruno Ave Medians Improvements Project, San Bruno Steve is the Resident Engineer for this $850k federally funded project that will improve 12 noncompliant ADA curb ramps as well as signal improvement, installation of Speed Feedback Signs & median landscaping.
PROJECT APPROACH, ORGANIZATION, AND LOCAL PRESENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
Providing quality service to the community is the
goal for city public works departments and there
are many challenges that come with this
responsibility. We understand that a City
Engineer has to answer to elected officials,
oversight and permitting agencies, and thirdparty funding sources. We also understand the public relations pressures on visible public
improvements projects and that public
perception can make the difference to the
success of a project. At Park Engineering, our
project managers, resident engineers and
construction inspectors take ownership of the
projects and act in the City’s best interest to
manage, coordinate and inspect the project to
successful completion.
Park Engineering specializes in providing
construction management and inspection
services to public agencies for projects just like
this and our proposed team of professionals has
the experience and expertise to ensure that this
project is completed successfully. Based on the
information provided by the City, we will provide
a full-time Construction Inspector.
UNIQUE CAPABILITIES
Park Engineering has completed numerous
construction projects for local agencies that have
been sensitive in nature and in high traffic areas,
requiring extensive public outreach and
communication. These projects have been in
both urban downtown areas and residential
neighborhoods.
Majority of Park Engineering’s project are federal
and granted funded local agency projects and
our expertise with these types of projects has
provided successful completion with full fund
reimbursement to many agencies throughout
the Bay Area.
QUALIFIED TEAM
Park Engineering specializes in providing
construction management and inspection
services to public agencies for projects just like
this and our proposed team of professionals has
the experience and expertise to ensure that this
project is completed successfully.
The team will be led by Steve Patterson, PE, as
the Principal in Charge / Project Manager.
Steve has over 31 years of experience providing
construction management and construction
administration for bridge, highway, and public
works infrastructure projects for state, regional
and local agencies. Steve will be the Principal in
Charge of the team, providing oversight and
managing Park Engineering resources. He will
oversee the work of our inspector and provide
direct support to the City’s project manager, as
needed. Steve’s past experience working with
the City of Daly City as a project manager /
resident engineer on the Central Corridor Project
will prove valuable in assisting the City’s project
manager in staffing the Mission Street
Streetscape Project for successful completion.
Rolando Calvo, Construction Inspector, will be
the primary inspector for the project. Rolando
has more than 40 years of extensive work
experience in engineering and construction
works, specialized in construction inspection,
project monitoring, and management of large
and complex infrastructure projects including
but not limited to construction of sewerage
system, pump station, force main, effluent pond
sludge drying facilities, watermains, recycled
waterlines, and drainage improvement projects.
Rolando also has knowledge and experience in
HMA pavement construction, rehabilitation, and
maintenance.
As an additional resource, Chris Kinser,
Construction Inspector, will be available to assist
Rolando during peak periods and/or night work
operations on the project. Chris has over 29
years of experience as an inspector for public
works construction projects that have included
underground utilities, curb and gutter,
landscaping and irrigation, electrical and signals,
and AC paving. He is also well-versed in traffic
control and SWPPP management practices. Chris
has working on multiple successful projects for
the City of Daly City.
PROJECT APPROACH, ORGANIZATION, AND LOCAL PRESENCE
Construction Inspection Services for
Mission Street Streetscape Improvements
PROJECT WORK PLAN
Park Engineering, Inc. will perform all the duties
for construction inspection needed to
successfully complete the Mission Street
Streetscape Project. Below we have highlighted
some key items to demonstrate important
aspects of the work.
Construction Services
• Park Engineering inspect the construction
elements of the project as required by the
construction contract plans and
specifications for compliance and
acceptance.
✓ Prepare and maintain daily inspection
diaries to include documentation of the
work progress, as well as the corrective
actions for non-compliant work.
✓ Record all items of work, labor,
equipment, materials incorporated,
materials tested, and any other
pertinent information in a daily diary for
permanent record of events.
✓ Project photographs and video
documentation of project progress and
major work components, including
documenting pre-job conditions.
✓ Coordinate and monitor Contractor’s
Traffic Control and related detours to
ensure compliance with accepted
configurations and timing.
• Review contractor’s monthly progress
payment requests for accuracy. We will
perform field quantity measurements of
completed work, prepare quantity
calculations, including any contract change
orders, and progress pay estimates on a
monthly basis to support the payments.
• Track work progress and working days.
Prepare and distribute a weekly statement of
working days, documenting days expended,
days remaining, days worked on the
controlling operations, inclement weather
days, and any added days due to contract
change orders.
• We can monitor the use of DBE contractors
and / or apprentices to verify goals set for
the project are met.
• We can conduct employee interviews, as
required on State form HC-0031, for
compliance with State and Federal
requirements and to make sure that workers
are being paid the correct rate for their
work. We will review contractor’s weekly
certified payroll for compliance with
prevailing wage and EEO requirements.
• We can coordinate with all affected utility
companies during the project improvements
to avoid / minimize potential cost and time
impacts.
• We will monitor the contractor’s Storm
Water Pollution Prevention Plan field
activities and maintenance of preventative
items to ensure compliance.
• We will monitor the contractor’s safety
program and ensure that it meets all CalOSHA regulations.
Post-Construction Services
• Park Engineering will inspect project work
for acceptance. We can assist in the
coordination of a “walk through” to include
the contractor and City to develop the final
punchlist.
• We will verify the contractor’s “red-lined”
as-built drawings for submittal to the
designers to prepare record drawings at
project completion.
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Contract Approval for SB 2 Planning Grants Program (PGP) Related To Commercial Mixed-Use (C-MU) Zone Preparation
Recommended Action
Authorize the Interim City Manager to execute a contract with Placeworks, Inc. for the preparation of the Commercial Mixed-Use Zone Development in the contract amount of $239,970.
Background
In 2017, Governor Brown signed a 15-bill housing package aimed at addressing the state’s housing shortage and high housing costs. Specifically, it included the Building Homes and Jobs Act (SB-2, 2017), which establishes a $75 recording fee on real estate documents to increase the supply of affordable homes in California. In the first year, revenues from the fee are being directed into two, State-administered programs: 1) a planning grant fund towards homeless programs; and 2) in subsequent years, funding will be directed toward locally-administered affordable housing and Stateadministered housing programs.
In 2020, the City Council adopted a resolution authorizing the City’s application for the Year 1 Planning Grant funds. The Planning Grant provides funding and technical assistance to all local governments in California to help cities and counties prepare, adopt, and implement plans and process improvements that streamline housing approvals and accelerate housing production. Funding is to help cities and counties:
Discussion
In March 2020, the State Department of Housing and Community Development (HCD) issued a grant award to the City of Daly City to establish in the Zoning Ordinance a Commercial Mixed-Use (CMU) zone for areas targeted for mixed-use development, including, but not limited to the boundaries of the existing C-1 Light Commercial zone presently encompassing Mission Street and Geneva Avenue, and establish development regulations in the Zoning Ordinance specifically for higherdensity mixed-use development.
After issuing an Request for Proposals (RFP) to over 20 qualified consultants and interviewing the two consultants that staff determined were qualified to complete the project, staff determined that the Placeworks proposal most closely met the objectives of Commercial Mixed-Use (C-MU) Zone Preparation.
.
Fiscal Analysis
The total expense associated with the Commercial Mixed-Use Zone Development preparation will be paid by Planning Grants Program. While the City will pay Placeworks invoices, the PGP will reimburse the City.
City Council Staff Report
Contract Approval for SB 2 Planning Grants Program (PGP) Page 2 Related To Commercial Mixed-Use (C-MU) Zone Preparation September 12, 2022 Staff is available to answer any questions the City Council may have concerning the preparation of the Commercial Mixed-Use Zone Development.
Respectfully submitted,
Michael Van Lonkhuysen Tatum Mothershead
Planning Manager Director of Economic and Community
Development
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Approving Proposed Revisions of Various AFSCME Job Specifications; Reassignment of Senior Recreation Services Supervisor to Range X065 of AFSCME Salary Schedule and Reclassification of Librarian IIs to Librarian IIIs (Civil Service) Recommended Action
1. Staff recommends that the City Council adopt the proposed revisions to the following job specifications:
o Senior Recreation Services Supervisor (attached)
o Librarian I to Librarian I/II (attached)
o Librarian III (attached)
2. Staff recommends the City Council approve the following:
o Reassignment of Senior Recreation Services Supervisor from Range X054 to Range X065 of the AFSCME Salary Schedule
o Reclassification of current Librarian IIs to Librarian IIIs Discussion
1. As a result of the COVID-19 pandemic the Senior Recreation Services Supervisor classification has taken on additional duties to meet the needs of the community. Staff is proposing to update the Senior Recreation Services Supervisor job specification to ensure it accurately reflects the duties of the position.
In addition, staff is requesting to reassign the Senior Recreation Services Supervisor from Range X054 to Range X065 of the AFSCME Salary Schedule effective the first full pay period after Council adopts this resolution.
2. Through the 2019 Labor Negotiations process, the City and AFSCME Local 829 agreed to begin a Labor Management Committee regarding the Librarian reclassification request. The City contracted with Management Partners to conduct an outside audit.
Staff is recommending revising the existing Librarian I job specification to allow for flexible staffing into a Librarian II. In addition, after reviewing the duties of the current Librarian IIs staff is recommending all Librarian II incumbents be reclassified to the Librarian III classification to accurately reflect their duties effective the first full pay period of December 2019.
City Council Agenda Report
Subject: Approving Proposed Revisions of Various AFSCME Job Specifications; Reassignment of Senior Recreation Services Supervisor to Range X065 of AFSCME Salary Schedule and Reclassification of Librarian IIs to Librarian IIIs (Civil Service)
Meeting Date: September 12, 2022
Fiscal Impact
The reassignment of the Senior Recreation Services Supervisor to Range X065 will result in an increase to the General Fund budget of approximately $43,800 in FY 2023, $34,000 of which is the estimated ongoing increase in salary and benefits and $9,800 of which is one-time retroactive pay.
These additional costs will be added to the General Fund budget during the mid-year adjustments, most likely in February or March.
The reclassification of four of the current Librarian IIs to Librarian IIIs will result in an increase to the General Fund budget of approximately $108,000 in FY 2023, $33,000 of which is the estimated ongoing increase in salary and benefits and $75,000 of which is one-time retroactive pay. In addition, since one current Librarian II is funded from Measure Q, the Measure Q Library budget will increase by approximately $12,000 in FY 2023, $7,500 of which is the estimated ongoing cost and $4,500 of which is the one-time retroactive pay. These budget increases, as well as any budget increases due to a Librarian I flexing to a Librarian II, will also be added to the mid-year budget adjustments.
Summary/Conclusion
The Interim City Manager has approved the proposed civil service job specifications and the City has met and conferred with the affected bargaining unit and, as a result have agreed to the proposed job specification changes.
Staff is recommending that the City Council approve the proposed Senior Recreation Services Supervisor, Librarian I/II, and Librarian III job specifications. Staff is also recommending that the City Council approved the proposed reassignment of the Senior Recreation Services Supervisor to Range X065 of the AFSCME Salary Schedule and reclassification of the current Librarian IIs to Librarian IIIs.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Natalie Sakkal
Director of Human Resources
CITY OF DALY CITY APPROVED BY
JOB SPECIFICATION PERSONNEL BOARD: 09/14/2011
CITY COUNCIL: 01/25/2016
RES. NO.: 16-7
SENIOR RECREATION SERVICES SUPERVISOR
DEFINITION
Under the direction of the Recreation Services Manager, the Senior Recreation Services Supervisor performs high level, responsible professional work at a supervisory level. The Senior Recreation Services Supervisor plans, coordinates, and evaluates activities and recruits, assigns, trains, supervises, and evaluates full-time and/or part-time staff and volunteers. An incumbent may work in one or a combination of the programs offered by the Recreation Division.
EXAMPLES OF DUTIES
Plans, supervises, and coordinates a variety of programs and activities within a designated supervisory assignment. Recruits, trains, assigns, and supervises part time and volunteer staff. May recruit, train, supervise, and evaluate full-time recreation staff including but not limited to Recreation Services Supervisors, Active Adult/Senior Services Supervisorand/or, Recreation Services Coordinators and/or Senior Services Specialists. Inspects, evaluates, and recommends changes in operations and activities of assigned programs and personnel to maintain quality and quantity. Assesses community needs and maintains good community relations through routine planned and scheduled community, neighborhood, and school visitations and meetings. Maintain effective relations with other City departments, community groups, school districts, outside agencies, and the public.
Conducts staff meetings to plan and evaluate program content, techniques, and alleviate problem areas. Works cooperatively with other recreation supervisors staff to plan and integrate complete recreation programs. Handles funds in accordance with City and Department policies and procedures. Prepares draft news releases, reports, including Council staff reports, flyers, correspondence, studies, computer presentations, grant requests including follow-up monthly reports, and program assessments. Assists in preparing, presenting and administering and preliminary budgets. Works as part of a team on projects. Participates in inter-departmental task forces and committees.
MINIMUM REQUIREMENTS
Knowledge of: The objectives, methods and techniques of organizing groups in a recreational setting; special areas of recreation programming; playground safety and firstaid methods; effective recruitment, training, management and evaluation techniques for
JOB SPECIFICATION
SENIOR RECREATION SERVICES SUPERVISOR (PAGE 2)
employees.
Ability to: Plan and supervise City-wide recreation activities in a designated supervisory assignment, leading participants in a variety of activities; use volunteers effectively; effectively use a variety of City and department personal computer software applications; effectively explore innovative methods of making programs self-supporting; work nights, holidays, and weekends; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.
Experience: Five years of increasingly responsible, professional recreation work in a fulltime capacity which must include experience in supervising volunteers, part-time staff, and, desirably, full-time staff. A master’s degree in public administration, business administration, recreation studies, or a related field may be substituted for one year of experience.
Education: A Bachelor's degree from college or university with major course work in recreation, physical education, early childhood education, human services, public administration, or a related field. Skill in reading, writing and speaking Spanish is desirable.
License: Possession of a valid Class C California Driver's license.
R: 04/209/22
Approved by: _______________________
Date:__9/7/22___________
CITY OF DALY CITY APPROVED BY
JOB SPECIFICATION PERSONNEL BOARD: 02/08/2007
CITY COUNCIL: 02/26/2007
RES. NO.: 07-34
LIBRARIAN I/II
DEFINITION
Librarian I: Under supervision, to perform professional library work at an entry level in a public library and other related work as required.
Librarian II: Under direction, to perform professional public library work at a journey level and to do other related work as required.
Positions in the Librarian II class are flexibly staffed and normally filled by advancement from the Librarian I class, or when filled from the outside, require prior professional librarian experience. Appointment to this class requires the employee to be performing the full range of professional library work. This class requires the ability to work independently with limited supervision, exercising judgement and initiative.
EXAMPLES OF DUTIES
Work may involve responsibility for assignments in any library program area. These areas may include reference and readers' advisory service to all age levels, book/media selection and collection development, cataloging, development and management of websites, staff supervision and training and evaluation of volunteers or paid/unpaid interns, liaiseon with schools and other community organizations, programming for a variety of age groups, collaboration with community organizations to provide outreach services to promote the library and attendance at meetings and workshops. These assignments are generally limited in scope and are performed under supervision.
In addition, the Librarian II duties may include, but are not limited to, acting as a lead during evening and weekend shifts; assisting in the development and implementation of special library programs and services; assisting in preparing program budgets; and preparing library activity reports and statistics.
The Librarian II is distinguished from the Librarian I by the greater complexity of the assignments and the greater degree of independence with which the incumbent is expected to operate.
MINIMUM QUALIFICATIONS
Knowledge of: Librarian I level: Principles and practices of professional library work, organization, cataloging principles, library services, and materials; supervision and management techniques; electronic technology including digital resources and techniques
JOB SPECIFIATION
LIBRARIAN I/II (PAGE 2)
used to develop digital websites forwebsites and their use in libraries. Librarian II level: in addition to qualifications for Librarian I, acts as a lead worker as needed, knows procedures, and functions of the library as a public service department and as a department of municipal government.
Ability to: Communicate successfully with people from a variety of diverse backgrounds in both written and oral communications; perform professional and technical library tasks; perform physical tasks that require bending, stooping, reaching and lifting. Interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, and respond in a positive manner to supervision. Attend work and perform duties on a regular and consistent basis. Travel to other work sites. Work evenings and weekends.
Additionally, at the Librarian II level: Act as a lead; develop and convey mastery of automated systems; effectively represent the library and the City at meetings and workshops.
Experience:
Librarian I: None required.
Librarian II: Two years of internal and/or external professional public library experience comparable to that of a Librarian I.
Education: Graduation from college or university or equivalent, with a Bachelor's Degree, and a Master's Degree in Librarianship from an ALA accredited institution.
License: Possession of a valid Class C California Driver's License.
R: 09/22 02/07
Approved by: ___________________________
Date: _________________________________ 9/7/22
CITY OF DALY CITY APPROVED BY
JOB SPECIFICATION PERSONNEL BOARD: 02/08/2007
CITY COUNCIL: 02/26/2007
RES. NO.: 07-35
LIBRARIAN III
DEFINITION
Under general direction of the Library Services Manager, is responsible for branch operations onor a system-wide basislibrary program or service area.
CLASS CHARACTERISTICS
Work in this classification is distinguished from the Librarian II by the greater degree of supervisory responsibility (e.g. the Librarian II may supervise volunteers or paid/unpaid interns, but does not supervise Daly City employees) and the greater degree of independence with which the incumbent is expected to operate. Assignments in this classification are varied and complex, requiring considerable discretion and independent judgment.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, planning, directing, and evaluating the work of staff, including clerical supervisors and senior branch staff; developing, revising, and monitoring branch library or service area procedures and budgets; preparing statistical reports; coordinating staff hiring, training and development; responding to and resolving complaints regarding branch materials, policies/ procedures and/or staff; providing and overseeing others in the provision of information and assistance to the public in all library areas including reference, reader's advisory, and use of materials; recommending, selecting, and evaluating materials; and analyzing users' needs and interests to determine collection additions and deletions; liaising with schools and other community organizations; preparing and giving presentations; planning and providing on and off-site programming for a variety of age groups; and collaborating with community organizations to provide outreach services to promote the library.
MINIMUM QUALIFICATIONS
Knowledge of: Modern professional library principles, practices and procedures; modern techniques regarding the processing and circulation of library materials; books, and authors, standard bibliographies and other and reference materials; community needs and interests and the local and regional resources available to meet them; the functions of the
JOB SPECIFICATION
LIBRARIAN III (PAGE 2)
library as a community service and as a department of municipal government.
Ability to: Effectively direct the work of others; perform a variety of professional library work; develop and convey mastery of the various library automated systems related to the circulation function; interact positively and cooperatively with co-workers;, respond politely to customers;, work as a team member;, function under demanding time pressure;, respond in a positive manner to supervision;, and attend work and perform duties on a regular and consistent basis; travel to other work sites; and work evenings and weekends.
Experience: Three years of increasingly responsible professional experience in public library service comparable to that of a Librarian II.
Education: Graduation from college or equivalent, supplemented by successful completion of a graduate course of study in a professional library school.
License: Possession of a valid Class C California Driver's License.
R: 09/22 02/12
Approved by: ________________________________________
Date:_______________________________________________ 9/7/22
City Council Meeting Agenda Report Item # _____
Meeting Date: September 12, 2022
Subject: Authorize the Interim City Manager to Execute an Agreement Between the City of Daly City and the Daly City Peninsula Partnership Collaborative (DCP) to Extend the Term to Manage the Community Service Center through June 30, 2025 Recommended Action
Authorize the Interim City Manager to execute a three-year contract extension between the City of Daly City and the Daly City Peninsula Partnership Collaborative (DCP) to continue to provide program management services for the Community Service Center starting July 1, 2022 to June 30, 2025.
Background/Discussion
The Daly City Community Service Center (CSC), a division of the City Manager’s Office, has been serving indigent residents of Daly City, Colma and Broadmoor for over 40 years, since 1974, providing crisis intervention, prevention and other human services. Moreover, the Center serves as one of San Mateo County’s Core Service Agencies.
Effective June 1, 2015, the City entered into an agreement with the Daly City Peninsula Partnership Collaborative (501c3 designation) to manage and oversee the Community Service Center. The Daly City Peninsula Partnership Collaborative (DCP) was established in 1995 to strengthen school-citycounty partnerships and to provide programs designed to ensure that members of the community have access to health, education and social services.
DCP’s first offerings began with after school academic services (tutoring, homework centers and enrichment classes) and summer school readiness programs—all designed to help ensure reading proficiency by third grade. The opening of the North Peninsula’s first and only early childhood resource center, known as “Our Second Home” followed shortly after in 2002. And by 2010, DCP’s Healthy Aging Response Team (HART) began addressing the needs of seniors and disabled persons by connecting them to resources.
With DCP’s strong community ties and familiarity with the Center’s services and clientele, staff believes there is a natural affinity that supports a continued contractual relationship with the DCP.
As the County of San Mateo’s professional services agreement (Exhibit A) will provide ongoing management oversight and operation of the CSC, the City will provide in-kind services as outlined in Exhibit B.
Fiscal Impact
It is worth noting that to house DCP staff members, the City will provide in-kind facility rental estimated at $9,400/month (shared access to a 4,700 square foot office at 350 90th Street at approximately $2.00 per square foot). The City will also provide the following in-kind services:
1. Building Maintenance Services
2. Utilities
3. Retention of existing pre-paid office equipment
4. Preventive Maintenance contract on city-owned copier
City Council Agenda Report
Subject: Authorize the Interim City Manager to Execute an Agreement Between the City of Daly City and the Daly City Peninsula Partnership Collaborative (DCP) to Extend the Term to Manage the Community Service Center through June 30, 2025
Meeting Date: September 12, 2022
The County provides one security guard at the front vestibule of the building, which is shared among the County tenants of 350 90th Street.
The City of Daly City also currently supports two other DCP programs and provides in-kind facility space.
1. The Healthy Aging Response Team will continue to occupy space at Doelger Senior Center.
2. Pat’s Closet will continue to occupy 204 92nd Street.
Summary/Conclusion
Continuing a community partnership model with a local area nonprofit to provide ongoing supervision and management of the Daly City Community Service Center is consistent with the best practice of focusing the City’s limited resources on our core services. Nonprofits such as DCP offer a more cost effective and efficient solution for providing human services to our community.
Thus, it is recommended that the City Council authorize the Interim City Manager to execute an agreement between the City of Daly City and the Daly City Peninsula Partnership Collaborative (DCP) to manage the Community Service Center for a three-year contract extension period beginning July 1, 2022 to June 30, 2025. The term of this agreement aligns with the agreement the County of San Mateo has with DCP.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Leilani Ramos Thomas J. Piccolotti
Assistant to the City Manager Interim City Manager
Attachment: Agreement Between the County of San Mateo and Daly City Peninsula Partnership Collaborative (Exhibit A)
In-Kind Services Provided by the City of Daly City (Exhibit B) Current & Future Floor Plan 350th 90th Street, 1st Floor (Exhibit C)
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Agreement No. 75100-22-R079009g
CMS ID 9520
AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND DALY CITY PENINSULA
PARTNERSHIP COLLABORATIVE
This Agreement is entered into this date _______________, by and between the County of San Mateo, a * * *
WHEREAS, pursuant to Section 31000 of the California Government Code, County may contract with independent contractors for the furnishing of such services to or for County or any Department thereof; and
WHEREAS, it is necessary and desirable that Contractor be retained for the purpose of Core Agency and Lifeline Transportation services.
Now, therefore, it is agreed by the parties to this Agreement as follows:
1. Exhibits and Attachments
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:
Exhibit A Core Services
Exhibit A1 Lifeline Transportation Services
Exhibit B Core Services Payments and Rates
Exhibit B1 Lifeline Transportation Services Payments and Rates Exhibit C Core Services Performance and Reports
Exhibit D HMIS Clarity System
Attachment F Fingerprinting Certification Form
Attachment I § 504 Compliance
Attachment P Personally Identifiable Information
2. Services to be performed by Contractor
In consideration of the payments set forth in this Agreement and in Exhibits B and B1, Contractor shall perform services for County in accordance with the terms, conditions, and specifications set forth in this Agreement and in Exhibits A, A1, C, and D.
3. Payments
In consideration of the services provided by Contractor in accordance with all terms, conditions, and specifications set forth in this Agreement and in Exhibits A, A1, C, and D. County shall make payment to Contractor based on the rates and in the manner specified in Exhibits B and B1. County reserves the right to withhold payment if County determines that the quantity or quality of the work performed is NINE
HUNDRED EIGHTY THOUSAND EIGHTY-FIVE DOLLARS ($980,085.00). In the event that the County makes any advance payments, Contractor agrees to refund any amounts in excess of the amount owed by the County at the time of contract termination or expiration. Contractor is not entitled to payment for work not performed as required by this agreement.
June 28, 2022
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4. Term
Subject to compliance with all terms and conditions, the term of this Agreement shall be from July 01, 2022 through June 30, 2025.
5. Termination
This Agreement may be terminated by Contractor or by the Director of Human Services Agency or the other party. Subject to availability of funding, Contractor shall be entitled to receive payment for work/services provided prior to termination of the Agreement. Such payment shall be that prorated portion of the full payment determined by comparing the work/services actually completed to the work/services required by the Agreement.
County may terminate this Agreement, or a portion of the services referenced in the Attachments and Exhibits based upon the unavailability of Federal, State, or County funds by providing written notice to Contractor as soon as is reasonably possible after County learns of said unavailability of outside funding.
County may terminate this Agreement for cause. In order to terminate for cause, County must first give Contractor notice of the alleged breach. Contractor shall have five business days after receipt of such notice to respond and a total of ten calendar days after receipt of such notice to cure the alleged breach.
If Contractor fails to cure the breach within this period, County may immediately terminate this Agreement without further action. The option available in this paragraph is separate from the ability to terminate without cause with appropriate notice described above. In the event that County provides notice of an alleged breach pursuant to this section, County may, in extreme circumstances, immediately suspend performance of services and payment under this Agreement pending the resolution of the process described in this paragraph. County has sole discretion to determine what constitutes an extreme circumstance for purposes of this paragraph, and County shall use reasonable judgment in making that determination.
6. Contract Materials
At the end of this Agreement, or in the event of termination, all finished or unfinished documents, data, studies, maps, photographs, reports, and other written materials (c be promptly delivered to County. Upon termination, Contractor may make and retain a copy of such contract materials if permitted by law.
7. Relationship of Parties
Contractor agrees and understands that the work/services performed under this Agreement are performed as an independent contractor and not as an employee of County and that neither Contractor nor its employees acquire any of the rights, privileges, powers, or advantages of County employees.
8. Hold Harmless
a. General Hold Harmless
Contractor shall indemnify and save harmless County and its officers, agents, employees, and servants from all claims, suits, or actions of every name, kind, and description resulting from this Agreement, the
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performance of any work or services required of Contractor under this Agreement, or payments made pursuant to this Agreement brought for, or on account of, any of the following:
(A) injuries to or death of any person, including Contractor or its employees/officers/agents; (B) damage to any property of any kind whatsoever and to whomsoever belonging; ure to comply, if
applicable, with the requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all Federal regulations promulgated thereunder, as amended; or (D) any other loss or cost, including but not limited to that caused by the concurrent active or passive negligence of County and/or its officers, agents, employees, or servants. However, damage for which County has been found in a court of competent jurisdiction to be solely liable by reason of its own negligence or willful misconduct.
The duty of Contractor to indemnify and save harmless as set forth by this Section shall include the duty to defend as set forth in Section 2778 of the California Civil Code. b. Intellectual Property Indemnification
Contractor hereby certifies that it owns, controls, and/or licenses and retains all right, title, and/or interest in and to any intellectual property it uses in relation to this Agreement, including the design, look, feel, features, source code, content, and/or other technology relating to any part of the services it provides under this Agreement and including all related patents, inventions, trademarks, and copyrights, all applications therefor, and all trade names, service marks, know how, and trade secrets (collectively
Contractor warrants that the services it provides under this Agreement do not infringe, violate, trespass, or constitute the unauthorized use or misappropriation of any IP Rights of any third party. Contractor shall defend, indemnify, and hold harmless County from and against all liabilities, costs, damages, losses, and expenses (including reasonable attorney fees) arising out of or related to any claim by a third party that the services provided under this Agreement infringe or violate any thirdharmless under this Section applies only provided that: (a) County notifies Contractor promptly in writing of any notice of any such thirdexpense, in all reasonable respects in connection with the investigation and defense of any such thirdparty claim; (c) Contractor retains sole control of the defense of any action on any such claim and all negotiations for its settlement or compromise (provided Contractor shall not have the right to settle any criminal action, suit, or proceedi
withheld, and provided further that any settlement permitted under this Section shall not impose any financial or other obligation on County, impair any right of County, or contain any stipulation, admission, be likely to become, the subject of such a claim, or in the event such a third party claim or threatened i) procure for County the right
to continue using the services without infringement or (ii) replace or modify the services so that they become non-infringing but remain functionally equivalent.
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Notwithstanding anything in this Section to the contrary, Contractor will have no obligation or liability to County under this Section to the extent any otherwise covered claim is based upon: (a) any aspects of the services under this Agreement which have been modified by or for County (other than modification performed by, or at the direction of, Contractor) in such a way as to cause the alleged infringement at issue; and/or (b) any aspects of the services under this Agreement which have been used by County in a manner prohibited by this Agreement.
The duty of Contractor to indemnify and save harmless as set forth by this Section shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
9. Assignability and Subcontracting
Contractor shall not assign this Agreement or any portion of it to a third party or subcontract with a third party to provide services required by Contractor under this Agreement without the prior written consent of the
right to automatically and immediately terminate this Agreement without penalty or advance notice.
10. Insurance
a. General Requirements
Contractor shall not commence work or be required to commence work under this Agreement unless and until all insurance required under this Section has been obtained and such insurance has been approved such approval. Contractor shall furnish County with certificates of insurance evidencing the required to include the contractual liability assumed by Contractor pursuant to this Agreement. These certificates shall specify
any pending change in the limits of liability or of any cancellation or modification of the policy. b.
Co
certifies, as required by Section 1861 of the California Labor Code, that (a) it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for -insurance in accordance with the provisions of the Labor Code, and (b) it will comply with such provisions before commencing the performance of work under this Agreement.
c. Liability Insurance
Contractor shall take out and maintain during the term of this Agreement such bodily injury liability and property damage liability insurance as shall protect Contractor and all of its employees/officers/agents while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage which may arise from subcontractor, anyone directly or indirectly employed by either of them, or an agent of either of them.
Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall not be less than the amounts specified below:
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(a) $1,000,000
County and its officers, agents, employees, and servants shall be named as additional insured on any such policies of insurance, which shall also contain a provision that (a) the insurance afforded thereby to County and its officers, agents, employees, and servants shall be primary insurance to the full limits of liability of the policy and (b) if the County or its officers, agents, employees, and servants have other insurance against the loss covered by such a policy, such other insurance shall be excess insurance only.
In the event of the breach of any provision of this Section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, County, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work and payment pursuant to this Agreement.
11. Compliance With Laws
All services to be performed by Contractor pursuant to this Agreement shall be performed in accordance with all applicable Federal, State, County, and municipal laws, ordinances, and regulations, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the Federal Regulations promulgated thereunder, as amended (if applicable), the Business Associate requirements set forth in Attachment H (if attached), the Americans with Disabilities Act of 1990, as amended, and Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in programs and activities receiving any Federal or County financial assistance. Such services shall also be performed in accordance with all applicable ordinances and regulations, including but not limited to appropriate licensure, certification regulations, provisions pertaining to confidentiality of records, and applicable quality assurance regulations. In the event of a conflict between the terms of this Agreement and any applicable State, Federal, County, or municipal law or regulation, the requirements of the applicable law or regulation will take precedence over the requirements set forth in this Agreement.
Further, Contractor certifies that it and all of its subcontractors will adhere to all applicable provisions of Chapter 4.107 of the San Mateo County Ordinance Code, which regulates the use of disposable food service ware. Accordingly, Contractor shall not use any non-recyclable plastic disposable food service ware when providing prepared food on property owned or leased by the County and instead shall use biodegradable, compostable, reusable, or recyclable plastic food service ware on property owned or leased by the County.
Contractor will timely and accurately complete, sign, and submit all necessary documentation of compliance.
12. Non-Discrimination and Other Requirements
a. General Non-discrimination
No person shall be denied any services provided pursuant to this Agreement (except as limited by the scope of services) on the grounds of race, color, national origin, ancestry, age, disability (physical or mental), sex, sexual orientation, gender identity, marital or domestic partner status, religion, political beliefs or affiliation, familial or parental status (including pregnancy), medical condition (cancer-related), military service, or genetic information.
b. Equal Employment Opportunity
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Contractor shall ensure equal employment opportunity based on objective standards of recruitment, classification, selection, promotion, compensation, performance evaluation, and management relations to County upon request.
c. Section 504 of the Rehabilitation Act of 1973
Contractor shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, which provides that no otherwise qualified individual with a disability shall, solely by reason of a disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination in the performance of any services this Agreement. This Section applies only to contractors who are providing services to members of the public under this Agreement.
d. ts Ordinance
Contractor shall comply with all laws relating to the provision of benefits to its employees and their spouses or domestic partners, including, but not limited to, such laws prohibiting discrimination in the provision of such benefits on the basis that the
is of the same or opposite sex as the employee.
e. Discrimination Against Individuals with Disabilities The nondiscrimination requirements of 41 C.F.R. 60-741.5(a) are incorporated into this Agreement as if fully set forth here, and Contractor and any subcontractor shall abide by the requirements of 41 C.F.R. 60 741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.
f. History of Discrimination
Contractor certifies that no finding of discrimination has been issued in the past 365 days against Contractor by the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or any other investigative entity. If any finding(s) of discrimination have been issued against Contractor within the past 365 days by the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or other investigative entity, Contractor shall provide County with a written explanation of the outcome(s) or remedy for the discrimination prior to execution of this Agreement. Failure to comply with this Section shall constitute a material breach of this Agreement and subjects the Agreement to immediate termination at the sole option of the County. g. Reporting; Violation of Non-discrimination Provisions Contractor shall report to the County Executive Officer the filing in any court or with any administrative agency of any complaint or allegation of discrimination on any of the bases prohibited by this Section of of any and all charges with the Equal Employment Opportunity Commission, the California Department of Fair Employment and Housing, or any other entity charged with the investigation or adjudication of allegations covered by this subsection within 30 days of such filing, provided that within such 30 days such entity has not notified Contractor that such charges are dismissed or otherwise unfounded. Such notification shall include a general description of the circumstances involved and a general description of
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the kind of discrimination alleged (for example, gender-, sexual orientation-, religion-, or race-based discrimination).
Violation of the non-discrimination provisions of this Agreement shall be considered a breach of this Agreement and subject the Contractor to penalties, to be determined by the County Executive Officer, including but not limited to the following:
i. termination of this Agreement;
ii. disqualification of the Contractor from being considered for or being awarded a County contract for a period of up to 3 years;
iii. liquidated damages of $2,500 per violation; and/or iv. imposition of other appropriate contractual and civil remedies and sanctions, as determined by the County Executive Officer.
To effectuate the provisions of this Section, the County Executive Officer shall have the authority to offset all or any portion of the amount described in this Section against amounts due to Contractor under this Agreement or any other agreement between Contractor and County. h. Compliance with Living Wage Ordinance
As required by Chapter 2.88 of the San Mateo County Ordinance Code, Contractor certifies all contractor(s) and subcontractor(s) obligated under this contract shall fully comply with the provisions of the County of San Mateo Living Wage Ordinance, including, but not limited to, paying all Covered Employees the current Living Wage and providing notice to all Covered Employees and Subcontractors as required under the Ordinance.
13. Compliance with County Employee Jury Service Ordinance Contractor shall comply wit
shall have and adhere to a written policy providing that its employees, to the extent they are full-time employees and live in San Mateo County, shall receive from the Contractor, on an annual basis, no fewer than five days of regular pay for jury service in San Mateo County, with jury pay being provided only for each day of actual jury service. The policy may provide that such employees deposit any fees received for such jury serv
the fees received for jury service in San Mateo County. By signing this Agreement, Contractor certifies that it has and adheres to a policy consistent with Chapter 2.85. For purposes of this Section, if Contractor has no employees in San Mateo County, it is sufficient for Contractor to provide the following written statement to County:
certifies that it has no full-time employees who live in San Mateo County. To the extent that it hires any such employees during the term of its Agreement with San Mateo County, Contractor shall adopt a policy The requirements of Chapter 2.85 do
-hundred
Agreement is amended such that its total value exceeds that threshold amount.
14. Retention of Records; Right to Monitor and Audit
(a) Contractor shall maintain all required records relating to services provided under this Agreement for three (3) years after County makes final payment and all other pending matters are closed, and
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Contractor shall be subject to the examination and/or audit by County, a Federal grantor agency, and the State of California.
(b) Contractor shall comply with all program and fiscal reporting requirements set forth by applicable Federal, State, and local agencies and as required by County. (c) Contractor agrees upon reasonable notice to provide to County, to any Federal or State department authorized representative, and/or to any of their
respective audit agencies access to and the right to examine all records and documents necessary to determine compliance with relevant Federal, State, and local statutes, rules, and regulations, to determine compliance with this Agreement, and to evaluate the quality, appropriateness, and timeliness of services performed.
15. Merger Clause; Amendments
This Agreement, including the Exhibits and Attachments attached to this Agreement and incorporated by reference, constitutes the sole Agreement of the parties to this Agreement and correctly states the rights, provision, requirement, or specification set forth in the body of this Agreement conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any Exhibit and/or Attachment to this Agreement, the provisions of the body of the Agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications or amendments shall be in writing and signed by the parties.
16. Controlling Law; Venue
The validity of this Agreement and of its terms, the rights and duties of the parties under this Agreement, the interpretation of this Agreement, the performance of this Agreement, and any other dispute of any nature arising out of this Agreement shall be governed by the laws of the State of California without regard to its choice of law or conflict of law rules. Any dispute arising out of this Agreement shall be venued either in the San Mateo County Superior Court or in the United States District Court for the Northern District of California.
17. Notices
Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via facsimile to the telephone number listed below or transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.
In the case of County, to:
Name/Title: Selina Toy Lee, Director, CCO
Address: 1 Davis Dr., Belmont, CA 94002
Telephone: 650-802-5120
Email: [email protected]
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In the case of Contractor, to:
Name/Title: Mike Stancil
Address: 350 90th St, First Floor, Daly City, CA 94015
Telephone: 650-301-3305
Email: [email protected]
18. Electronic Signature
Both County and Contractor wish to permit this Agreement and future documents relating to this Ag
Administrative Memo. Any party to this Agreement may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.
19. Payment of Permits/Licenses
Contractor bears responsibility to obtain any license, permit, or approval required from any agency for se prior to
commencement of said work/services. Failure to do so will result in forfeit of any right to compensation under this Agreement.
* * *
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representatives, affix their respective signatures:
For Contractor: DALY CITY PENINSULA PARTNERSHIP COLLABORATIVE $docusign:SignHere:ag49:Customer1 $docusign:DateSigned:
ag49:Customer1
$docusign:FullName:ag49:Custom
er1
Contractor Signature Date Contractor Name (please print)
COUNTY OF SAN MATEO
By:
President, Board of Supervisors, San Mateo County
Date:
ATTEST:
By:
Clerk of Said Board
Resolution No. 0789009(f)
June 28, 2022
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Exhibit A Core Services
In consideration of the payments set forth in Exhibit B, Contractor shall provide the following services:
A. Designated Service Area
Contractor will provide the following services in Daly City, Broadmoor, and Colma.
B. Population
1. Contractor will serve low-income San Mateo County (County) adults, youth, and families who These residents will be experiencing various challenges including maintaining housing, potential evictions, food insecurity, and are at-risk of or experiencing homelessness.
Contractor will provide these residents with emergency and safety net services to meet immediate and basic needs. Services include food, housing, homeless prevention services, emergency financial support including rent and/or utility assistance, shelter, clothing, and/or transportation.
2. Contractor will provide immediate and basic needs and then refer the resident/s to their designated Core Service Agency.
3. For San Mateo County residents experiencing homelessness, Contractor will provide
4. For non-San Mateo County residents seeking services, Contractor will provide information regarding how the resident/s can access services in their home community.
C. Services to be Provided
Contractor/Core Service Agency will:
1. Perform a client-centered, strengths-based assessment for each household or individual, household/individual.
2. Provide services in a culturally sensitive manner.
3. Provide services in languages matching the demographics of the population to be served and to outreach to potential clients. At a minimum, services will be provided in English and Spanish. Contractor will have processes in place to provide services to clients who speak languages other than English and Spanish.
4. Provide staff training and supervision to ensure high quality, consistent services in
5. Provide public benefit information and assistance, Contractor will:
a) Maintain knowledge of public benefits and benefit program application processes. b) Provide information about public benefits such as CalFresh, CalWORKs, General Assistance, Cash Assistance Program for Immigrants (CAPI), unemployment benefits, Women, Infants and Children (WIC), and health coverage programs, such as Covered California, ACE (Access and Care for Everyone), and Medi-Cal. In addition, Contractor support regarding eligible benefits specific to veterans. c) Assist clients with applying for and maintaining (enrollment in) benefits. This includes referring clients to appropriate public agencies and providing phone, online or paper support to clients as necessary to apply for or maintain benefits.
6. Provide emergency food and connections to ongoing food resources. Contractor will:
a) Maintain a supply of emergency food on-site that can be distributed to clients with immediate food needs. Contractor may utilize Second Harvest and/or other resources to help obtain food for their on-site supply of emergency food. If on-site food does not include perishable food items, Contractor will provide referrals to local resources for perishable food.
b) Provide a referral list of food resources (i.e., Second Harvest and other community food programs) including a current schedule of hot meals and other
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food resources such as meal programs and grocery programs, to anyone with food needs. Contractor will assist clients with applying for and accessing these food resources.
c) Provide appropriate safe food handling training and ensure that their staff have the appropriate training and/or certification.
7. Provide emergency financial assistance/homeless prevention services. Contractor will:
a) Assist clients with emergency financial assistance (EFA) to prevent homelessness and support housing stability by working with clients to determine eligibility for financial assistance funds, collecting and reviewing the required eligibility documents, and either administering EFA directly or working with the ces that
have a specified centralized administrative entity) to have the funds paid, for those who are eligible. EFA includes security deposit assistance, one-time rent assistance, and assistance with utility expenses, and can also include assistance with other one-time items that impact overall housing stability (i.e., car repair, which will enable a client to maintain a job, thereby maintaining income to support their current housing).
b) Make efforts, both as an individual Core Service Agency and as a participating member of the Core Service Agency Network, to minimize barriers and maximize EFA accessibility for eligible residents, including but not limited to: community outreach and awareness efforts including to high-need populations; the standardization of processes to ensure that applicants understand the process and are able to apply; fraud and duplicative payment detection; and data monitoring, evaluation, and reporting to ensure that all EFA funds are being utilized efficiently and effectively.
(1) For all EFA service delivery (whether administered directly or through the directly or through a designated Core Agency, a six (6) month follow-up survey on the housing situation/status of individuals who received EFA.
Multiple methods and attempts must be made to reach a client to maximize proportion of clients successfully surveyed. Survey results are a part of regular reporting.
c) Financial assistance services will be provided in the ways shown below:
(1) Assist clients with verifying their eligibility for and applying to EFA programs, including:
(a)
EFA administrative entity, Samaritan House. These include: Measure K Homeless Prevention and Financial Assistance Program, Community Services Block Grant (CSBG), and any other County-funded EFA sources. These client financial assistance programs are accessed via all eight Core Service Agencies. Samaritan House was selected as the administrative entity for these county-funded sources via a Request for Proposals issued by the County in 2019. Contractor will provide:
(i) Application information to potential applicants (via information on the ication processes), process
applications received either online or in paper, conduct an assessment, review the client need, determine if the client meets the applicable eligibility requirements, collect all required documents, follow up with applicants regarding any missing or unclear information in their application, review documents to ensure that they meet requirements and eligibility, and submit the documents to Samaritan House. Samaritan House staff then reviews the documentation to confirm that it is complete and meets all grant requirements, and if the client is eligible, Samaritan House will issue