AVAILABILITY OF PUBLIC RECORDS:
All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90 th Street, Daly City, CA during normal business hours, at the same time that the public records are distributed or made available to the legislative body.
CITY OF DALY CITY
Regular Meeting - CITY COUNCIL
AGENDA
Monday, January 9, 2023 - 7:00 PM
To attend in person:
City Hall Council Chambers – 2nd Floor
City Hall, 333 – 90th Street
Daly City, CA 94015
To attend virtually via Zoom:
https://bit.ly/dalycityjan9
To watch the live telecast:
Comcast Channel 27, https://www.youtube.com/DalyCityVideoMeetings, or https://www.dalycity.org/agendas Public Participation:
There are three ways to submit public comment: (1) send written comments by 4:00 p.m. on meeting day, (2) attend the meeting in person, and (3) join to speak at the meeting via Zoom.
1. To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line.
In the body of the email, include the item number and/or title of the item as well as your comments. All comments received by 4:00 p.m. will be emailed to the City Council members prior to the meeting. Those comments received after 4:00 p.m. will be added to the record and shared with the City Council members following the public meeting.
Comments are not read aloud into the record.
2. To speak at the meeting in person, please complete a Speaker Card located at the entrance to the Council Chambers and submit to a Staff Member as early in the meeting as possible.
3. To speak at the meeting via Zoom, join at https://bit.ly/dalycityjan9. Zoom will require an email address and name.
The name entered will be visible online and will be used to notify you that it is your turn to speak. You may also join by visiting https://zoom.us/join. Enter meeting ID: 842 9014 3841, then enter email address and name. The meeting may also be accessed via telephone by dialing +1 669 900 6833 (Local). International numbers available:
https://us02web.zoom.us/u/kAibLOyym. Enter the meeting ID: 842 9014 3841, then press #.
When you would like to speak on an item during the public comment portion of the meeting, you will need to use the “raise hand” feature in Zoom. Public comment is limited to two (2) minutes maximum, and speakers may only comment once per item. You must familiarize yourself with Zoom prior to joining the meeting. The City will not be providing technical support.
If you do not wish to speak, the City requests that you watch the livestream of the meeting on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).
Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at 991-8078 as soon as possible.
Agenda – City Council
Monday, January 9, 2023
CALL TO ORDER:
PLEDGE TO THE FLAG:
ROLL CALL:
APPROVAL OF MINUTES:
1. Special Meetings of December 12, 2022 and December 13, 2022
APPROVAL OF AGENDA:
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
NOTE: Speakers are limited to two minutes, unless modified by the Mayor. The Council cannot take action on any matter raised under this item.
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.
Resolutions:
2. Approve Time Extension for Permit UPR-6-19-14071 and Design Review DR-11-19-14321 – Hilldale School Expansion at 25 and 79 Florence Street
3. Authorize Reservoir 5B Seismic Performance Improvements
4. Set Time and Place for a Public Hearing to Consider Removal of Commercial Vehicle Parking on the East Side of Bayshore Boulevard (Set Hearing: 2/13/2023)
5. Amend Traffic Regulations to: (1) Install a 6-ft. No Parking (Red) Curb on the North Side of Mariposa Avenue, East of the Crosswalk at St. Catherine Drive (TSR 23/25); and (2) Modify the Existing 4-Hour Limited Time Parking to 2-Hour Limited Time Parking in Front of Polaris Park (TSR 23/30)
6. Authorize the Interim City Manager to Execute an Amendment to the Professional Services Agreement with CSG Consultants, Inc. for Construction Inspection Services
7. Accept the Water Easement, Public Service Utility Easement, and Public Access Easement from the Jefferson Union High School District – 699 Serramonte Boulevard
8. Accept and Appropriate $168,000 in Measure W Grant Funds from the Alternative Congestion Relief and Transportation Demand Management Program for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project
Agenda – City Council
Monday, January 9, 2023
9. Authorize the Interim City Manager to Execute a Professional Services Agreement with Brown and Caldwell for Water System Hydraulic Modeling Services
10. Authorize Use of Federal Asset Forfeiture Funds to Purchase a Training Door for the Police Department
11. Authorize the Interim City Manager to Execute Professional Services Agreement with Brown and Caldwell for Wastewater Collection System Hydraulic Modeling Services
12. Authorize the Interim City Manager to Execute a Professional Services Agreement with BKF Engineers for the City of Daly City Daisaku Ikeda Canyon Access Road Repair Project
13. Authorize the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361
14. Adopt Resolution Ratifying and Continuing a Declaration of the Existence of a Local Emergency
Check Registers:
15. Check Registers for the Month of November 2022
END OF CONSENT AGENDA
COMMUNICATIONS:
16. Authorize Use of City Property Located at 1401 Sullivan Avenue for Early Learning Center and Establishment of Capital Project
STAFF: Betsy ZoBell
RECOMMENDATION: Adopt Resolution by Roll Call Vote
AWARD OF BIDS/CONTRACTS:
17. Award Construction Contract for the Outdoor Fitness Court Site Work: Lincoln Park, Westlake Park Project
STAFF: Richard Chiu, Jr.
RECOMMENDATION: Adopt Resolution by Roll Call Vote
APPOINTMENTS: Board/Commission Membership Committee Appointments
Agenda – City Council
Monday, January 9, 2023
REPORTS:
18. Council Committee
19. City Council
20. Staff
ADJOURNMENT:
CITY OF DALY CITY
MINUTES – SPECIAL MEETING - CITY COUNCIL
DECEMBER 12, 2022
1 Visit https://www.youtube.com/@DalyCityVideoMeetings/streams to view the City Council meetings
Mayor Daus-Magbual called to order the last meeting of the 58th City Council at 5:35 PM. and acknowledged dignitaries and other esteemed guests in the audience.
ROLL CALL: Councilmembers Present:
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo
Glenn R. Sylvester
Staff Present:
Tom Piccolotti, Interim City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
GENERAL MUNICIPAL ELECTION:
City Clerk Annette Hipona provided the Certification of Official Canvas of Votes Cast for the general municipal election of November 8, 2022 which resulted in the election of Ray Buenaventura, Pamela DiGiovanni and Dr. Roderick Daus-Magbual as Councilmembers for a term of four years.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Sylvester and carried to adopt the following resolution by unanimous roll call vote:
Resolution 22-226, Declaring The Results Of The General Municipal Election Held In The City Of Daly City On November 8, 2022
PRESENTATIONS:
Mayor’s Business of the Year 2022
Mayor Daus-Magbual presented Business of the Year to 13 Gallons in recognition of their ongoing contributions to the community and for using the entrepreneurial spirit of community creators to build upon their brand to improve and serve its communities to be self-reliant.
Mayor’s Citizen of the Year 2022
Mayor Daus-Magbual presented the award to Victoria Magbilang in recognition of her dedication and commitment to the Daly City community through various accomplishments and roles, particularly within the Daly City Public Library Associates.
Mayor’s Commissioner of the Year 2022
Mayor Daus-Magbual presented the award to Joanne Boston in recognition of her dedication and service for the betterment of the Daly City community, particularly her achievements and work as an Arts & Culture Commissioner.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING - CITY COUNCIL
DECEMBER 12, 2022
2 Mayor’s Youths of the Year 2022
Mayor Daus-Magbual presented the award to Chloe Chou in recognition of being an outstanding role model in their work of creating culture, particularly their achievements as Daly City’s Youth Poet Laureate and their work with Cloudy Magazine.
Mayor Daus-Magbual also presented the award to Michael Sagum in recognition of Michael’s perseverance and engagement with the Daly City community and noted their achievements as a teacher for Pinoy Pinay Educational Partnerships.
Mayor’s Employee of the Year 2022
Mayor Daus-Magbual presented the award to Stephen Stolte in recognition of his performance, dedication, and innovative contributions to the City of Daly City, particularly his work with the City’s Project Green Space and years of service as the City’s former Assistant City Manager.
FINAL ADJOURNMENT OF THE 58th CITY COUNCIL:
Mayor Daus-Magbual thanked the Daly residents, staff, and the rest of the Councilmembers.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Manalo and carried by voice vote to adjourn the 58th City Council for the City of Daly City.
CALL TO ORDER OF THE 59th CITY COUNCIL:
Councilmember Manalo called to order the 59th City Council for the City of Daly City.
INSTALLATION AND ADMINISTRATION OF THE OATH OF OFFICE:
San Mateo Supervisor David Canepa administered the oath of office to Councilmember Raymond Buenaventura.
Arts & Culture Commissioner Arlene Daus-Magbual administered the oath of office to Councilmember Dr. Roderick Daus-Magbual
Library Board Trustee Theresa Faapuaa administered the oath of office to Councilmember Pamela DiGiovanni.
REORGANIZATION OF THE CITY COUNCIL:
Ms. Hipona conducted a roll call; all Councilmembers were recorded as present.
Office of Mayor
Mayor Daus-Magbual opened the nominations for the Office of Mayor. Councilmember Sylvester nominated Councilmember DiGiovanni for the Office of Mayor. Mayor Daus-Magbual called for any other nominations. Mayor Daus-Magbual nominated Vice Mayor Buenaventura for the Office of Mayor.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING - CITY COUNCIL
DECEMBER 12, 2022
3 Hearing no other nominations, it was moved by Councilmember Sylvester, seconded by Councilmember Manalo and carried to close the nominations.
The nomination of Councilmember DiGiovanni for the Office of Mayor failed with the following roll call vote:
Ayes: DiGiovanni, Sylvester,
Noes: Buenaventura, Manalo, Daus-Magbual
The nomination of Councilmember Buenaventura for the Office of Mayor carried with the following roll call vote:
Ayes: Buenaventura, Manalo, Daus-Magbual
Noes: DiGiovanni, Sylvester
Mayor Buenaventura presented outgoing Mayor Daus-Magbual with a token of appreciation from the City for his service as Mayor and the Council thanked outgoing Mayor Daus-Magbual for his outstanding leadership during the past year.
Office of Vice Mayor
Mayor Buenaventura called for nominations for the Office of Vice Mayor. Mayor Buenaventura nominated Councilmember Manalo for the Office of Vice Mayor and called for any other nominations.
Councilmember Sylvester nominated Councilmember DiGiovanni for the Office of the Vice Mayor.
Mayor Buenaventura called for any other nominations for the Office of Vice Mayor. Hearing none, Mayor Buenaventura closed the nominations.
The nomination of Councilmember Manalo for the Office of Vice Mayor carried by the following roll call vote:
Ayes: Daus-Magbual, Manalo, Buenaventura
Noes: DiGiovanni, Sylvester
Planning Commissioner Ray Satorre administered the oath of office to Vice Mayor Manalo.
San Mateo County Supervisor Canepa presented commendations to Mayor Buenaventura and outgoing Mayor Daus-Magbual for their work on the Council.
It was moved by Councilmember Daus-Magbual, seconded by Vice Mayor Manalo and carried to adjourn the reorganization meeting at 7:30 PM.
ADJOURNMENT:
Approved as submitted, this 9th
City Clerk
day of January , 2023.
Mayor
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
DECEMBER 13, 2022
--------------------------------
Note on Public Comments: For this meeting, members of the Council and the public had the option of attending in person or attending virtually via Zoom, and/or submit public comments via email to the City Clerk’s Office prior to the public meeting. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991- 8078 prior to the meeting.
Visit https://www.youtube.com/@DalyCityVideoMeetings/streams to view the City Council meetings
The meeting was called to order by Mayor Buenaventura at 7:01 P.M.
ROLL CALL: Councilmembers Present:
Raymond A. Buenaventura, Mayor
Juslyn C. Manalo, Vice Mayor
Roderick Daus-Magbual
Pamela DiGiovanni
Glenn R. Sylvester
Staff Present:
Tom Piccolotti, Interim City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
APPROVAL OF MINUTES:
Regular Meeting of November 28, 2022
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried to approve the minutes of November 28, 2022.
APPROVAL OF AGENDA:
It was moved by Vice Mayor Manalo, seconded by Councilmember Daus-Magbual and carried to approve the agenda.
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
Call-In User 1, the public, commended Ms. Ramos and Ms. Zimmerman for their work, stated disapproval of Mayor Buenaventura, Vice Mayor Manalo and Councilmember Daus- Magbual and requested for their resignation.
CONSENT AGENDA:
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried to approve the consent agenda.
Resolutions:
Amendment to the Professional Services Agreement with WRECO for Permit Technician and Project Management Services
Resolution 22- 227, Authorizing Amendment No. 4 To The Professional Services Agreement With WRECO For Permit Technician And Project Management Services
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
DECEMBER 13, 2022
2 Authorize the Interim City Manager to Execute a Professional Services Agreement for the St.
Francis Water Main Replacement Project
Resolution 22- 228, Authorizing Execution Of Professional Services Agreement With CSG Consultants Inc.
Acceptance of Public Access Easement from the BP3 -SF7 2001 JS OWNER, LLC for the Public Access Easement at 2001 Junipero Serra Boulevard
Resolutions 22-229, Approving Acceptance Of The Public Access Easement At 2001 Junipero Serra Boulevard
Resolution Adopting Salary Schedule and Benefits for City Clerk and City Treasurer
Resolution 22-230, Adopting Salary Schedule And Benefits For City Clerk And City Treasurer End Of Consent Agenda
PUBLIC HEARINGS:
Amend City-Wide Fee Schedule for the Annual Fire Inspection Fee
Director of Finance and Administrative Services Tim Nevin provided the staff report to adjust the annual fire inspection fee from $630 per inspection to $419 per inspection to align with the new occupancy/business inspection fee . Mr. Nevin addressed questions regarding how fees are assessed, the outreach to small businesses , and whether other jurisdictions in the County are making similar assessments on their fees.
Mayor Buenaventura opened the public hearing. There was no public comment for this item.
It was moved by Vice Mayor Manalo, seconded by Councilmember Daus-Magbual and carried to close the public hearing.
It was moved by Vice Mayor Manalo , seconded by Councilmember Sylvester and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22-231, Amending City-Wide Fee Schedule For The Annual Fire Inspection Fee
Public Hearing on Community Development and Housing Needs
Housing Coordinator Lenelle Suliguin provided background on the CDBG federal grant and HOME funds (from the Department of Housing and Urban Development), and how they are used to meet community development and affordable housing needs that benefit lower income households. Staff has prepared a Five-Year Consolidated Plan to identify goals to be addressed with these funds ($1,005,545 in CDBG funds and $390,419 in HOME funds for FY22-23) as well as a One- Year Action Plan that will specify funding allocations. Ms. Suliguin addressed questions on whether the City looks at subsidies for Section 8 housing through the funds, whether the City provides home rehabilitation loans, the types of outreach done, and whether the City coordinates with school districts for further outreach.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
DECEMBER 13, 2022
3 Mayor Buenaventura opened the public hearing.
Call-In User expressed concern with the low community input on this item, discussed the importance of public facilities and outreach, and voiced disapproval of three Councilmembers.
It was moved by Council member DiGiovanni, seconded by Vice Mayor Manalo and carried to close the public hearing.
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22-232, Identifying Community Development And Housing Priorities For The City’s Five-Year HUD Consolidated Plan For F Y 23-24 Through F Y 27-28 And Authorizing Solicitation Of Request For Proposals For FY 23-24 Community Block Grant
COMMUNICATIONS:
Authorize Agreement with Sacred Heart Cathedral Preparatory for the Improvements and Use at Marchbank Park
Interim City Manager Tom Piccolotti provided background on the proposed improvements and use at Marchbank Park and introduced Chancellor Dr. Melinda Skrade and Athletic Director Phil Freed of Sacred Heart Cathedral Preparatory.
Dr. Skrade provided a brief history of Sacred Heart Cathedral Preparatory School and its mission. Mr. Freed presented information on past p rojects by Sacred Heart , its goals for the Marchbank field, the partnership benefits of the project and the terms of agreement . Dr. Skrade and Mr. Freed addressed questions on the Sacred Heart clinic and camp opportunities, the types of use for the field, the hours of use per week, whether synthetic turf and union labor will be utilized, how the fee was assessed, hours of operation for field lights, and the field use scheduling.
It was moved by Vice Mayor Manalo, seconded by Councilmember Sylvester and carried by unanimous roll call vote to adopt the following resolution:
.
Resolution 22-233, Approving Execution Of Memorandum Of Understanding With Sacred Heart Cathedral Preparatory School For The Improvements And Use Of Marchbank Park
AWARD OF BIDS/CONTRACTS:
Award Construction Contract for the Community Development Block Grant (CDBG) ADA/Sidewalk Improvements Project
City Engineer Kevin Fehr provided the staff report and the recommended actions. Staff addressed questions regarding outreach, whether minority-owned and smaller local businesses are included in the process, and how the Department of Public Works handles special types of requests from the public.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Sylvester and carried by unanimous roll call vote to adopt the following resolution:
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
DECEMBER 13, 2022
4 Resolution 22- 234, Authorizing Execution Of Construction Contract With Golden Bay Construction For The Community Development Block Grant ADA/Sidewalk And Improvements Project
ADJOURNMENT:
Mayor Buenaventura adjourned the meeting at 8:30 PM in memory of the mother of Vic and the wife of Del Schembari.
Approved as submitted, this 9th
City Clerk
day of January , 2023.
Mayor
City Council Meeting Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Time Extension for Permit UPR-6-19-14071 and Design Review DR-11-19-14321 – Hilldale School Expansion at 25 and 79 Florence Street Recommended Action
Approve the Time Extension, subject to the Findings and Conditions adopted by the City Council on January 13, 2020.
Background
On January 13, 2020, the City Council approved a request by John Sittner to modify an application approved by the City Council in 2018 to increase the enrollment of the Hilldale School located at 25 Florence Street from 150 to 210 students. The enrollment increase is associated with the construction of three new buildings on the property totaling 6,858 square feet of classroom and support space, and a 1,340 square foot covered patio. To accommodate the additional parking required by the Zoning Ordinance to accommodate the increased enrollment, the applicant also received approval to construct a six-space carport accessible through a driveway extension to be constructed in the Thiers Street right-of-way south of the project site.
The Conditions of Approval imposed upon the project required that the use permit approval be valid for a period of one year. Because the applicant has not received a building permit for the project, the applicant requested and received a two-year time-extension of the permit, which expires on January 13, 2023. Prior to this expiration however, the applicant is requesting another time extension citing continued delays related to the Covid-19 epidemic requiring additional time to complete submittals to the Building Division.
Conclusion
Staff recommends approval of the Time Extension to January 13, 2025.
Respectfully submitted,
Michael Van Lonkhuysen Tatum Mothershead
Planning Manager Director of Economic and Community
Department
G:\Planning\Current Planning Projects\25 Florence Avenue - Hilldale School Expansion III\cc011723.mtv.doc
City Council Meeting Agenda ReportItem # _____
props
Meeting Date: January 9, 2023
Subject: Reservoir 5B Seismic Performance Improvements Recommended Action
Authorize staff to enter into an agreement for professional design services for Reservoir 5B Seismic Performance Improvements with Freyer & Laureta in the amount not to exceed $223,920.
Background/Discussion
Reservoir 5B is a critical storage tank for the City’s potable water system and was constructed in 1974. The reservoir stores approximately 10 million gallons of potable water available to customers. It was structurally and seismically evaluated by two engineering firms in the last 10 years and upgrades were identified. Based on the evaluations and the age of the reservoir, an updated structural evaluation, condition assessment and structural analysis is required to define the type and extent of structural repairs needed for seismic performance improvements. The design phase of this project as recommended by staff will capture and address identified seismic deficiencies and will ensure a minimum 50-year life cycle after construction.
In order to get an updated structural evaluation and design, staff in the Department of Water and Wastewater Resources requested proposals from 10 qualified and experienced engineering firms. Two firms responded with proposals: Freyer & Laureta and Maffei. Both engineering firm’s proposals were thoroughly evaluated.
Freyer & Laureta provided a clearer and more detailed description as well as an analytical approach which is more appropriate and specific for a water storage reservoir.
The estimated amount for project management and coordination, site investigations and design phases are $186,600. Staff is also requesting a 20% contingency in the amount of $37,920, for a total not to exceed $223,920.
Fiscal Impact
Sufficient funds are available in the Water Capital Fund: 41-385-778-4534 to provide for this action.
Summary/Conclusion
Authorize staff to enter into an agreement with Freyer & Laureta to provide professional design services for Reservoir 5B Seismic Performance Improvements in an amount not to exceed $223,920.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Michael Patolo Joshua Cosgrove
Plant and Equipment Maintenance Manager Acting Director of Water and Wastewater Resources Attachment: Freyer & Laureta, Inc – Daly City 5B Seismic Performance Improvements Proposal
Civil Engineers
Surveyors
Construction Managers
City of Daly City
F&L Proposal
Performance Improvements
Engineering Design Services,
Reservoir 5B Seismic
September 27, 2022
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 1 September 27, 2022
Joshua Cosgrove, Acting Director, City of Daly City
Department of Water & Wastewater Resources
153 Lake Merced Blvd.
Daly City, CA 94015
Dear Mr. Cosgrove,
Freyer & Laureta, Inc. (F&L) is pleased to submit this proposal in response to the City of Daly City’s (City) Request for Proposals (RFP) for Engineering Design Services for Reservoir 5B Seismic Performance Improvements dated August 30, 2022. F&L has received Addendum 1 dated September 16, 2022 and Addendum 2 dated September 22, 2022, and have included signed copies at the end of our proposal.
F&L is an established California Corporation (S-Corp) providing award-winning consulting engineering services for special districts and public agencies throughout the Bay Area. Since our inception more than 25 years ago, F&L has served as a lead design engineer and project manager for numerous similar infrastructure replacement and rehabilitation projects for both cities and special districts, including the City of Menlo Park, San Lorenzo Valley Water District, City of Los Altos, City of Pacifica, City of East Palo Alto, and North Marin Water District, to name a few. Our experienced engineers have provided the planning, design, and construction management services for tens of thousands of linear feet of pipeline projects.
As Vice President of F&L and professionally licensed in the State of California, I will serve as F&L’s Principal- In-Charge and the primary point of contact for the City. I am committed to serving as the project manager for the duration of any agreement and am authorized to bind F&L contractually. Included in my 23 years of professional experience, I have led city, county, state, and federal infrastructure rehabilitation projects of similar scope, with an emphasis on urban master planning, utility replacement and renewal design, and construction planning – offering a unique perspective and understanding of the current construction climate.
• Jeffrey Tarantino, P.E., Vice President, Freyer & Laureta, Inc. (415) 534-7070 (O) | (650) 619-3226 (M) | [email protected]
F&L will be supported by the expertise of our key sub-consultant partner, Peterson Structural Engineers (PSE), who will lead the structural assessment and design. All staff identified in this RFP is committed and available to perform all work assigned to the F&L team. F&L has reviewed the City’s Standard Consulting Services Agreement included in the RFP and did not have any comments or requested changes. As demonstrated in this proposal, F&L and PSE’s combined expertise, particularly our leadership, will allow our team to provide a wide range of support to the City, including project management, engineering design, and construction management services needed to meet project goals successfully. Our subconsultant, JDH Corrosion Consultants, Inc. (JDH), will provide field assessment and testing for observed corrosion.
We look forward to furthering discussions with the City. Please do not hesitate to contact me at (650) 619- 3226 or [email protected] if you have any questions regarding this proposal.
Very truly yours,
Jeffrey Tarantino, P.E.
Vice President, Freyer & Laureta, Inc.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 2
B PROJECT UNDERSTANDING & CAPABILITIES
B.1 BACKGROUND AND PROJECT UNDERSTANDING
Reservoir 5B was constructed in 1974 and stores approximately 10 million gallons of potable water. It has a flat post-tensioned roof slab supported by exterior perimeter walls, interior columns, and interior shear walls, with a maximum water depth of 20 feet. The reservoir originally featured multiple tennis courts on the roof, which are now decommissioned. We understand there is currently perimeter fencing, but the reservoir roof is still accessible from the street. We also know that the City intends to limit public access to the reservoir roof for the remainder of its service life.
The City has provided documentation of previous work
on Reservoir 5B in the RFP. Brown and Caldwell (BC)
performed a conceptual level review in August 2021 to
determine whether the City could reopen the reservoir
roof for recreational use. Furthermore, seismic
upgrades are detailed in a report by G&E Engineering
Systems Inc. (G&E) dated February 26, 2016. The City
now desires an updated structural evaluation with a
condition assessment report supported by site
observations and structural analysis. In addition, the
City has requested recommendations and designs
complete with contract documents to improve the
tank’s durability for future loading conditions, including an earthquake. The F&L team understands the project
objective is to define the type and extent of structural repairs to improve seismic performance for a minimum lifecycle of 50 years. Our design approach includes collaboration with the City to reach a consensus to define an acceptable level of service for Reservoir 5B after a design seismic event. It is also understood that the City prefers to keep the existing roof if structurally feasible.
As outlined in the RFP, the City is anticipating a projected scope that will include various upgrades and repairs to its original 5B reservoir system. To determine the optimal preferred pathway for rehabilitation and/or upgrades to improve the overall operational reliability of the system, the selected consultant will perform a comprehensive assessment, collaborate with City staff to document challenges, and develop a strategy for replacement. The engineering goals include:
• Evaluate alternatives, provide recommendations, and prepare contract documents for increased reliability, maintainability, and strategy for 50+ lifecycle years
• Seismic retrofit that meets seismic design parameters determined by the City’s Geotechnical Engineer in accordance with ASCE 7-2016
• Additional lateral force resisting elements
• Augmentation of lateral elements (perimeter walls) and load paths • Design of new structural elements in accordance with the 2019 California Building Code (CBC) and all pertinent reference standards
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 3 B.2 PROJECT TEAM AND CAPABILITIES
F&L and PSE are partnering to provide the City with the most experienced team, including local leadership, to execute the proposed engineering effort. Information about both firms is highlighted in the following sections.
Our subconsultant, JDH, will conduct field assessment and testing for corrosion potential that will inform the potential near-term risk for continued corrosion caused by the degradation of the existing utilities.
Freyer & Laureta, Inc. (F&L)
F&L has provided survey, design, and construction management services for a wide range of infrastructure projects for special districts and municipalities. We believe the success of our clients directly measures our own, which is why our firm offers a comprehensive suite of services to ensure every aspect of a project is thoughtfully designed and executed. Our experience is extensive and encompasses many areas of civil engineering, special district, and public works expertise. We also believe the best opportunity for project success results when the owner, design team, and regulators create a collaborative work environment. It is valuable to foster open and active dialogue amongst the team throughout the planning, design, and implementation stages to reduce potential costly changes during the construction phase.
F&L will work out of its San Francisco office to ensure quick response times and site proximity for collaborations and investigations. In addition, F&L staff from our Oakland and Novato offices will be available to support time-sensitive project needs. F&L has a full-time and part-time staff team, including eight licensed civils available to support projects.
Peterson Structural Engineers (PSE)
Peterson Structural Engineers (PSE) is a structural engineering and consulting firm specializing in structural evaluations and design, particularly in high seismic and high wind zone regions.
PSE was incorporated in 1997; however, its history and roots go much deeper. The company initially began in 1967 by Gary Peterson, whose fastidiousness set the stage for the principles the company continues to pride itself on – integrity, dedication, and quality workmanship. Since incorporating, they have increased in both size and engineering capability, learning to serve a wide variety of large and small clients on nearly all types of projects. Over the years, PSE has accumulated a wide range of project history and diversity. With that comes a deep knowledge of how to successfully solve complex problems. PSE holds engineering licenses in over 30 states, territories, and provinces. Regardless of the project or location, PSE is ready to provide clients with high-quality structural engineering design and consulting services for a wide variety of project types.
JDH Corrosion Consultants, Inc. (JDH)
JDH Corrosion Consultants, Inc. is an engineering company specializing in providing corrosion consulting services to clients in the fields of water and wastewater treatment and transmission, mining and minerals, aerospace, marine facilities, petroleum refining and distribution, electric power generation, transportation industry, municipalities, and state and federal government agencies. The company specializes in conducting corrosion investigations, corrosion failure analysis, selection of materials for corrosive environments, cathodic protection design and engineering maintenance, stray current analysis, conducting corrosion research projects, selection, and specification of protective coatings systems, failure analysis of protective coatings, construction inspection services and expert witness consulting in litigations.
KEY PERSONNEL
The key personnel that will be assigned to the City’s project are identified in the following sections, including each team member’s proposed role. We plan to implement a management system to inform the City of project elements in advance of our submittals and provide clear and concise documents further defining and refining proposed project elements. As seen below, our team continues that approach, bringing in a wide breadth of engineering public works talent to support the City.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 4
Jeffrey J. Tarantino, P.E., QSD, Vice President, Principal-In-Charge, Project Manager Mr. Tarantino is our team’s proposed Principal-in-Charge/Project manager. He has an extensive civil engineering design and construction background developed throughout his 23-year career, leading the planning, design, and construction of utility infrastructure projects. Mr. Tarantino has served as the project manager and program manager for numerous water infrastructure improvement projects, including prestressed concrete tank seismic retrofit, water treatment facility upgrades, pipeline replacement, and pump station retrofit projects. To effectively manage our technical team, Mr. Tarantino will leverage his extensive experience leading multi-disciplinary design teams and serving as program manager for large- scale capital improvement programs. He will provide regular progress updates to the City, oversee constructability reviews, and identify potential risks, including mitigation measures to be integrated into the final Construction Documents.
Education: BS Civil Engineering, Santa Clara University Relevant Experience: City of Burlingame Mills Tank Seismic Retrofit Project, City of East Palo Alto Water System Program Management, Laguna Honda Hospital Potable Water Storage Tank Replacement Project
Rich Laureta, P.E., President, QA/QC Officer
Mr. Laureta has more than 29 years of experience managing, planning, designing, and constructing various private and public agency projects, specializing in wastewater, potable water, storm drain, striping/pavement, and facilities. Mr. Laureta has performed as the engineer of record for small, localized improvement projects and multi-disciplinary teams of consultants for large infrastructure development projects. In addition to redevelopment work, Mr. Laureta has significant program management experience providing services for public agency capital improvement. He has extensive experience planning, designing, and constructing various infrastructure improvement projects, including managing the design and CEQA process for work in highly sensitive areas. Mr. Laureta will be the QA/QC officer supporting Mr. Tarantino to ensure that all technical deliverables are properly reviewed and meet all requirements.
Education: BS in Civil Engineering, California Polytechnic State University Relevant Experience: City of Menlo Park Water Main Replacement Project, Laguna Honda Hospital Potable Water Storage Tank Replacement Project, Silicon Valley Clean Water Front of Plant Improvements
Mark Quito, Senior Project Engineer
Mr. Quito has a broad experience in civil engineering design, including infrastructure design and hydraulics/hydrology modeling. Throughout his career, Mr. Quito has participated in numerous projects responsible for all aspects of the project, including design, development of construction drawings and technical specifications, project management, and technical support during construction, as well as coordination of private sector engineering projects, as well as city, county, and state projects.
Education: BS in Civil Engineering, Sacramento State University Relevant Experience: City of Pacifica Wet Weather Equalization Basin Project, Michelle Mutual Water Company Redwood Storage Tank Replacement Project
Tom Bloomer, P.E., Structural Project Manager
With over 25 years of water/wastewater industry experience, Mr. Bloomer serves as a Senior Associate Engineer at PSE. He brings the depth and breadth of working on planning, specifications, estimating, design and/or construction of more than 350 circular prestressed concrete tanks in the Western United States, including new tank designs, tank rehabilitations, and tank assessments. Mr. Bloomer is especially
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 5 well versed with designs in high seismic regions. As a voting member of the American Water Works Association’s Standard D110, Wire-and-Strand-Wound, Circular, Prestressed Concrete Water Tanks, he can keep current on design and constructability requirements and ensure our clients benefit from this information. Additionally, his familiarity with construction allows him to work collaboratively with contractors to provide cost-effective and proven solutions on time.
Education: BS in Civil Engineering, San Diego State University Relevant Experience: City of Daly City, Multiple Tanks; City of Redwood City, (0.9 MG) Tank; Town of Hillsborough, Darrel (2.0 MG) Prestressed Concrete Tank and Vista (580,000G) Tank; Olivenhain Municipal Water District, 4 Prestressed Concrete Reservoirs Seismic Analysis; City of Palo Alto, Boronda (1.5 MG) Reservoir Seismic Assessment & Repair; City of San Bruno, Glenview (2.0 MG) Tank #3
Candice Chong, P.E., Project Engineer
Ms. Chong is an Associate Project Manager at PSE with over 6 years of structural design experience in a variety of project types and building materials. She is proficient in seismic design and analysis of buried concrete structures, as well as 3D modeling—a critical skill for understanding the interaction of structural elements and the distribution of stresses throughout a structure. Ms. Chong has designed a partially buried reservoir and multiple buried reinforced concrete box structures.
Education: BS in Civil Engineering, California State University, Long Beach Relevant Experience: Structural Condition Assessment and Seismic Analysis of Westside (2.0 MG) Reservoir in South Pasadena, Structural Condition Assessment and Seismic Analysis of Trask (2 – 5 MG) and Lampson (2 – 4 MG) Reservoirs, Garden Grove
Travis McFeron, P.E., S.E., Structural QA/QC
Mr. McFeron is a Senior Vice Principal at PSE and brings more than 20 years’ experience, much centered on PSE’s reservoir and pump station work in California and the Pacific Northwest. His experience includes over 200 reservoir assessment, retrofit and design projects, and his extensive tank design experience ranges from new designs to existing tank rehabilitation of various types, including prestressed concrete, reinforced concrete, welded steel, and bolted steel. His experience with steel and concrete reservoir design, retrofit and construction makes up roughly half his reservoir resume and allows him to solve unexpected challenges creatively.
Education: MS in Civil Engineering & BS in Civil Engineering, Portland State University Relevant Experience: Santa Fe Irrigation District, Larrick (6.0 MG) Reservoir Assessment, Solana Beach; Vista Irrigation District, Four Reservoir Evaluations and Deodar (1.3MG) Reservoir Evaluation; ODWD, Town of Hillsborough, Darrel (2.0 MG) Prestressed Concrete Tank; Lake Arrowhead Community Services District, Spyglass (0.4 MG) Prestressed Concrete Tank; City of Gresham, Grant Butte Reservoir Evaluation & Upgrade
Mohammed Ali, P.E. (JDH)
Mohammed Ali, P.E. will provide corrosion control engineering support, including supporting the existing pump station condition assessment. Mohammed has over thirty-nine (39) years of experience in all phases of corrosion engineering, including design engineering, research and development, construction inspection services, and construction management. Has successfully worked with clients in the fields of marine, petroleum, chemical, mining and minerals, water and wastewater treatment and transmission, electric power industry, transportation systems, municipalities and state and federal government agencies.
Education: BS in Electrical Engineering, Middle East Technical University (Turkey) Relevant Experience: Clayton Regency Wastewater Treatment Facility Condition Assessment; Town of Woodside Sanitary Sewer Force Main Condition Assessment
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 6
C FIRM EXPERIENCE & PROJECT EXAMPLES
For over 25 years, we have led the planning and design for hundreds of thousands of sanitary sewer, water, and storm drain rehabilitation, replacement, and new installation projects throughout the Bay Area. F&L's extensive experience planning, designing, and constructing large-scale infrastructure projects has guided our team's detailed understanding of the technical and non-technical drivers that must be considered when implementing capital improvement programs.
We are particularly proud of our deep history within the San Francisco Bay Area and our growing list of special district and municipal clientele, including the Cities of East Palo Alto, Burlingame, Pacifica, San Mateo, San Leandro, San Bruno, the Town of Hillsborough, and more. With more than 100 years of combined experience, F&L's officers are experts in executing design and construction management services for a wide breadth of public works and special district projects.
As requested in the RFP, the following four examples demonstrate our team’s extensive experience with similar projects. We have highlighted projects that have successfully improved service for our client’s water and sanitary sewer collection systems. The example projects required similar scope, including:
• Condition Assessment – Every sanitary sewer project we are involved with requires our staff to perform CCTV reviews, field assessments, and identify the most appropriate solutions – such as replacement, cure- in-place pipe (CIPP), and pipe bursting.
• Cost-Effective Solutions – F&L takes pride in developing project-specific solutions that meet multiple criteria while collaborating with owners to select the preferred and most cost-effective solution. • Identify Public Impacts – We understand that construction of any kind is potentially disruptive to residents and visitors; hence, it is critical to develop comprehensive designs that allow F&L to highlight temporary impacts that require clear and concise communication with the public.
REFERENCES & SIMILAR PROJECTS
F&L’s water distribution system experience includes planning, design, construction management, and project/program management services. The full-project life experience allows our engineers to incorporate multiple design criteria, including required system pressures and flows, pipe materials, construction methods, and potential public impacts (both near-term and long-term). These elements allow us to present utility owners with multiple possible solutions while identifying a preferred solution. In addition to the projects highlighted in the following section, our team’s experience has also included numerous similar projects in both scope and size, including:
• Stanford University Water System Capital Improvement Program – design and construction of water transmission and distribution main replacement throughout the Stanford campus. It includes coordination with multiple jurisdictions, the City of Palo Alto and Santa Clara County. • Laguna Honda Hospital Potable Water Tank Replacement Project – replacing one of two existing 300,000-gallon potable water storage tanks in compliance with California Department of Health Care Access and Information requirements for minimum water storage for critical health care facilities. • North Marin Water District Hydro-Pneumatic Tank Project – assessment of seven hydro-pneumatic tank systems at the end of useful service life and development of potential solutions leveraging pre-engineered systems to reduce the overall operational complexity of existing hydro-pneumatic systems.
SUCCESS
THROUGH
PROFESSIONAL
PRIDE & CLIENT
SATISFACTION
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 7 • City of Pacifica Wet Weather Flow Equalization Basin Project – 2.1 million gallon buried concrete rectangular tank constructed under the rear parking lot of the City’s Community Center required design of temporary shoring to facilitate over 50 feet of vertical excavation - integrating it into the final structure to reduce the overall construction costs.
PROJECT 1: CITY OF EAST PALO ALTO, UTILITY SYSTEMS IMPROVEMENTS Reference: Humza Javed, P.E., Director of Public Works, City of East Palo Alto (650) 853-3130, [email protected]
Description:
F&L provides on-call staff augmentation services to the City of East Palo Alto. Our staff provided oversight, management, and development of technical deliverables for annual street resurfacing and water capital improvement projects. F&L is also completing the development of a five-year capital program and operating budget for the planned consolidation of the East Palo Alto Sanitary District as a subsidiary of the City of East Palo Alto.
• F&L oversaw several key water supply projects to increase available water sources. The primary project was the Gloria Way Water Well Treatment Project, which is in its final design stages. A key short-term and strategic component included a new well and treatment system to allow the creation of sufficient supply to meet the projected needs for further developments. Under F&L's leadership, the well project construction was completed with less than five-percent change orders and approved by the State Water Resources Control Board Division of Drinking Water.
• F&L developed a phased capital improvement program to implement a series of projects to improve fire flow within the system and enhance reliability for the current residents. F&L's efforts include hydraulic modeling of alternative transmission main alternative alignments, including potential crossings of Highway 101. The alternative evaluation considers multiple criteria and their impact on residents and is a multi- beneficial project that improves operational conditions and system reliability, schedule, and costs. F&L is leading the design of the following capital improvement projects, including: 5,000 linear feet of 12-inch water transmission main, 4,000 linear feet of 12-inch and 16-inch water transmission mains to improve flow and pressure availability for the development of the Ravenswood Business District, and coordination with the SFPUC to upgrade one existing turnout and begin the design of a fourth turnout to meet the projected additional water demand identified in the East Palo Alto Vista 2035 General Plan.
PROJECT 2: FOUR RESERVOIR EVALUATIONS, VISTA IRRIGATION DISTRICT Reference: Greg Keppler, P.E., QSD, Engineering Project Manager Vista Irrigation District, (760) 597-3136, [email protected]
Description:
PSE provided a seismic and structural analysis of four of the District's reservoirs ranging in capacities from 0.6MG to 1.3MG.
Three reservoirs are reinforced concrete with wood roofs constructed in the mid-1920s. The fourth reservoir is prestressed concrete. Our evaluation consisted of a combination of dry and wet inspections of the reservoirs, a full structural analysis based on current code provisions, and subsequent recommendations for structural improvements, repairs and/or replacements. PSE's findings were summarized in a technical report which included respective construction cost estimates.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 8 The District's Deodar Reservoir, located in San Marcos, is a circular prestressed concrete reservoir constructed in 1978. As with all four reservoir evaluations, PSE's findings were summarized in a technical report, including respective construction cost estimates. PSE found the primary structural concern of the Deodar Reservoir to be the condition and design of the roof structure. Based on visual observations, a review of historical documents, and structural analysis, it was evident that the current roof system did not meet current code requirements.
Our recommendation was the replacement of the existing roof with either an aluminum geodesic dome or flat aluminum geodesic roof. PSE is currently providing the design of seismic and other improvements to the Deodar Reservoir. Services included Structural Evaluations & Condition Assessments, Seismic Evaluations and Retrofits, and Evaluation Results Documented in Technical Reports.
PROJECT 3: SANTA FE IRRIGATION DISTRICT, LARRICK RESERVOIR CONDITION ASSESSMENT Reference: Chris Bozir, Distribution System Manager, Santa Fe Irrigation District, (858) 227-5763, [email protected]
Description:
To assist with planning for operation and maintenance of aging infrastructure for the Santa Fe Irrigation District, PSE performed a visual condition assessment of the interior and the exterior above-grade portions of the District’s Larrick Reservoir, a 6.0 MG circular, prestressed, concrete reservoir. The reservoir was designed in 1963, constructed between 1963 and 1965, and has an inside wall diameter and wall height of 220-ft and 22-ft, respectively. The purpose of the assessment was to observe the general structural condition of the reservoir, identify areas of deterioration and/or visible deficiencies, and make recommendations for improvements or repairs with accompanying rough order budget level estimates. Ultimately the report presented to the District provided a plan on when to implement recommendations that could be incorporated into the District’s Master Plan.
PROJECT 4: ORCHARD DALE WATER DISTRICT, MILLER ROAD (1.5 MG) TANK EVALUATION Reference: Ash Dhingra, P.E., Principal AKD Consulting, (909) 224-3160, [email protected]
Description:
PSE provided a seismic and structural evaluation of an existing 1.5 MG square concrete Pritzker tank. The reservoir was built circa 1973 and has not been modified since. The tank is reinforced concrete, with a gravity system consisting of a concrete roof slab spanning over prestressed roof beams that bear on a column grid.
The lateral system of the structure primarily consists of the prestressed roof slab acting as a diaphragm, transferring the loads to the Pritzker wall panels that act as concrete shear walls to carry the loads down to the foundation. PSE conducted a site visit, reviewed existing construction drawings, and analyzed critical elements of the tank structure and how they would perform during three different levels of seismic events. PSE's findings were summarized in a technical report.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 9
D IMPLEMENTATION PLAN & PROPOSED PROJECT SCHEDULE
KEY CONSIDERATIONS & APPROACH
The following sections identify key considerations and approaches when implementing the Scope of Work outlined in the RFP. Every engineering assessment is unique, and we believe that following a standard process or checklist can result in a missed opportunity to develop customized solutions for the project. We do this by leveraging our selected team members' combined experience and expertise to ensure we deliver a cost- effective, quality product that addresses the City's unique needs during each project phase.
Executive Summary of Structural Approach
The team's reservoir design philosophy balances robustness where appropriate and economy where applicable. We have designed over 50 prestressed concrete and conventionally reinforced concrete tanks and numerous building structures in high seismic areas like the project site.
Our team has also assessed multiple existing concrete tanks and has observed the construction of many new concrete reservoirs of all types and shapes.
Our combined experience qualifies us to understand the nuances associated with the rehabilitation and seismic strengthening of existing reservoirs and to recommend and implement the most effective repairs and improvements for Reservoir 5B. We also understand the multitude of design considerations and criteria needed to achieve the durability and seismic resilience the City seeks for its reservoir. Some examples of this include:
• Seismic Design Criteria – Designing the tank as an essential facility, which is categorized as Risk Category IV with a Seismic Importance Factor of 1.5. PSE also recognizes the necessity to obtain site-specific seismic design parameters and can provide a checklist of information for the geotechnical engineer to include in their report.
• Prudent Designs – Sometimes, the most straightforward solutions are overlooked. For example, lowering the operating water level achieves two goals: more freeboard and reduced stress on the exterior and interior walls. PSE is committed to considering all appropriate alternatives to make final improvement recommendations that balance structural robustness with economy. • Proven Materials - Selection of NSF/ANSI 61 certified materials that can be in contact with potable water and are known to provide years of reliable service.
• Watertightness – Watertightness testing per ACI 350.1.
The following codes and standards will apply to the seismic analysis and repair designs for Reservoir 5B:
• ACI 318 - Building Code Requirements for Structural Concrete • ACI 350 - Code Requirements for Environmental Engineering Concrete Structures • ACI 350.1 - Specification for Tightness Testing of Environmental Engineering Concrete Containment Structures
• ACI 350.3 - Code Requirements for Seismic Analysis and Design of Liquid-Containing Concrete Structures • American Society of Civil Engineers (ASCE) Standard 7 - Minimum Design Loads for Buildings & Other Structures (2016)
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 10 Review Existing Documents
PSE will start the project by reviewing the as-built drawings, reservoir improvements, and inspection and evaluation reports for a better understanding of the structural detailing of the reservoir. Below is a summary of our preliminary review of the available documents:
• Brown and Caldwell. Proposal, Special provisions, and Contract Documents for Reservoir 5B Modifications (Chloramination Conversion) Contract Reservoir 5B Modifications. April 2003. • Brown and Caldwell, Reservoir 5B Modifications (“As-Built”). April 2004. • Brown and Caldwell, Reservoir 5B Modifications--Electrical (“As-Built”). April 2004. • Flen Mar, International, Daly City Res 5B Inspection. January 26, 2005. • Brown and Caldwell, Preliminary Reservoir 5B Structural Evaluation Technical Memorandum. August 20, 2021.
• G&E Engineering Systems, Inc. Reservoir Seismic Upgrades, City of Daly City Water System. February 26, 2016.
• Kirker, Chapman & Associates, Reservoir 5B Design Drawings. August 1972 (Design), April 1973 (Redesign), and October 1974 (“As Built”).
We observed that the as-built drawings specify “EMBECO
636” grout with the option of similar products at the
supports. Certain EMBECO products contained high levels of chlorides, which would exceed ACI 350 requirements
for post-tensioned systems. We have included an additive task to perform supplemental testing if we identify
evidence of what our engineers deem potential excessive corrosion of the post-tensioned system during our initial visual inspection.
Our review of the previous reports by G&E and BC found
the following work may be required to retrofit Reservoir 5B. Our team will work to best quantify the scope of work for the Contractor to minimize change orders during construction. We will achieve this by establishing unit costs based on estimated areas found in Reservoir 5B.
WATERTIGHTNESS TESTING
Addendum 1 provided detailed information on the watertightness of Reservoir 5B, indicating a loss of about 15 gallons per day at the valve vault where the underdrain system terminates. To further evaluate the reservoir's watertightness and establish a baseline for the Contractor to compare against after implementing the improvements, it will be essential to perform a watertightness test in accordance with ACI 350.1 - Specifications for Tightness Testing of Environmental Engineering Concrete Structures. The test should be performed at the high- water elevation or the historical operating high-water level. Completing this test will also inform the team and City about the effectiveness of the underdrain system.
Facilitate Design Reviews
F&L proposes incorporating facilitated design review meetings (both virtual and in-person) into the proposed scope of work. The purpose of the facilitated meeting is to provide F&L staff an opportunity to present each technical submittal to City staff to engage the entire project team in an open discussion of the project. While these can be formal and in an in-person workshop setting, in our experience, these can also be effectively Reservoir 5B Potential Improvements
Evaluate wall to roof shear connection
Out of Plane shear and flexural demands
Condition of Post-Tensioning System
Interior Concrete Repairs
Floor joint sealant replacement
Concrete Crack Repair – Injection or gravity
feed
Pipe Flexibility
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 11 executed over video conferencing and will typically occur after the 60% Design Package is submitted. We are proposing that the 60% Design Review Workshop be held in person to maximize the value of City’s time and the remaining workshops will be held virtually. During these reviews, we can consult City staff to openly discuss comments and questions and resolve most comments quickly, resulting in schedule savings when incorporating feedback. These review meetings also provide an opportunity for our staff to explain detailed design assumptions that may help City staff better understand constraints that could dictate particular solutions.
F&L will prepare and distribute detailed agenda to all meeting attendees in advance of the review meeting and will be responsible for facilitating discussions. When it is apparent the group will not be able to resolve a specific comment or question during a meeting, F&L's responsibility will be to capture the comment/question and provide a timeline for when the City can expect a response. Finally, F&L will produce meeting minutes to memorialize the discussions and deliver replies to comments so that all team members will have a record of decisions for reference as the project progresses.
Quality Assurance & Quality Control
In our experience, all engineering deliverables require both peer review during design development as well as principal-level review prior to every submittal. F&L has created a proactive quality control (QC) program for all our projects. We recognize that a passive review process where a reviewer is given a submittal at the last minute to review quickly before the submittal deadline does not provide the necessary oversight for our work product. All our staff is involved in the QC program because it takes active engagement from staff preparing the detailed calculations, drawings, specifications, etc., and the assigned QC officer to deliver a high-quality and complete product to the client.
The QA/QC program proposed for the project includes:
• Written QA/QC work plan identifying key tasks from the scope of work and key deliverable dates. Mapping to the key deliverable dates, an internal schedule is developed to guide staff in providing sufficient time for necessary QA/QC. The work plan will be amended for each task order issued that contains the specific scope and budget.
• Throughout the development of the project deliverables, regular QC checks will be performed. The QC check involves bi-weekly team meetings where the project manager and key staff present progress to the QA/QC officer assigned to the project. The team meetings create an environment of teamwork and help to minimize the potential for the project development process to get off track. • For each submittal, a detailed QA/QC review is performed. This will also include staff submittal of a QA Checklist noting general items that must be included with each submittal. In addition, staff will prepare a submittal review log to allow the team to document all comments along with responses to those comments.
SCOPE OF WORK
The F&L Team has reviewed the Scope of Services included in the RFP and has expanded it in the following sections to demonstrate to the City our team’s approach based on extensive experience with similar projects but also to integrate key City team members into the process as critical stakeholders. We clearly understand the key objectives for the Project, to “evaluate alternatives, provide recommendations, and prepare contract documents for improvements to Reservoir 5B for increased reliability, maintainability, and safety, with a lifecycle of 50 years or greater.” Our team will adhere to the work plan described below to achieve this objective.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 12 A. PROJECT MANAGEMENT & COORDINATION
F&L will provide overall project management services, including coordination with the City and its project stakeholders. This task includes preparing and submitting progress reports with each monthly invoice summarizing the work accomplished during the billing period, the work planned for the upcoming billing period, critical issues requiring resolution, and budget status.
We also propose to hold bi-weekly 30-minute conference calls to allow our project manager to provide real- time updates to the City’s project manager. The goal of the bi-weekly call is to offer the opportunity to review in-progress deliverables, provide schedule updates, and identify potential supplemental information needs that may be identified during the course of the project.
Deliverables
1. Monthly progress reports and invoices, including a summary of work completed
2. Bi-weekly conference call agendas and minutes
3. Coordination with City key staff
B. SITE INVESTIGATIONS
The F&L team will provide both document review and operator interviews to supplement/enhance our field investigations. Documents and a single structural observation cannot convey the complete state of the reservoir. It is crucial to understand details pertaining to how the reservoir has changed over time to make the best and most informed assessment of the structure. While a structural site visit may take one to three days, the Operations team possesses the most intimate knowledge of the structure, having seen the tank daily or weekly often over many years. The F&L team recognizes the City’s input as a critical component of our team’s understanding of the reservoir’s condition. We will also discuss updated safety features for the City’s access to the reservoir for future maintenance and inspections.
We anticipate a single day for the structural condition of the exterior and interior of Reservoir 5B. Our observations during the site visit, reinforced by numerous condition assessments of reservoirs, will help us determine the necessary improvements and the feasibility of implementing seismic retrofit details. The F&L team is also accounting for a second visit should the first visit reveal findings that necessitate a float inspection to gain better access to the underside of the roof.
Our interior condition assessment will be completed from the floor of the reservoir and will include the floor, wall, columns, roof, and appurtenances. We will make note of spalls and cracks and sound the concrete for hollow and delaminated areas using a hammer. Our team consists of a confined space entry team to ensure our team’s safety inside the tank. We will note the condition of the joint sealant and concrete spalls and cracks, with close attention to any exposed post-tensioning (PT) strands that only have 1-inch of concrete cover. The shallow concrete cover to the PT strand may be more problematic since the system is likely unbonded, leaving the high-strength strand unprotected and more vulnerable to the wet environment of a reservoir.
The F&L team will also perform corrosion evaluation, including 1) scratch all surfaces with sharp instrument to identify any areas of significant softening that may be indicative of carbonation, 2) sounding to identify potential areas of delamination of the concrete from the underlying reinforcement, 3) surface penetrating radar to determine depth of cover of existing reinforcement, and 4) step drilling concrete cores for laboratory analysis. All concrete cores will be repaired.
Our exterior condition assessment will be from the ground level and will include the exterior exposed height of the wall, roof, and appurtenances. We will also endeavor to evaluate the pipelines between the reservoir and
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 13 pump station to identify potential opportunities to integrate seismic displacement pipeline joints into the retrofit project. We will only recommend adding displacement joints such as the EBBA FlexTend if it feasible to access portions of the pipe to provide isolation between the existing pump station and reservoir structure without significant excavation and/or demolition effort.
Due to the as-built drawings noting the use of EMBECO in some areas of the tank, we propose sample collections to help determine if high chloride levels are present - known to be detrimental to the long-term performance of high-strength steel used for post-tensioning systems. EMBECO is also noted at the shear wall- to-roof connection, where the roof is supported on the perimeter wall. Our objective is to rule out the possibility of a global issue.
Deliverables
1. Field Assessment Daily Logs
C. PROJECT DESIGN
Condition Assessment Report and Preliminary Design Report We will compile our findings from the site visit into a detailed report that supports our Preliminary Design Report. We will include our seismic analysis of Reservoir 5B in our condition assessment report, which will be based on the seismic design parameters defined by the Geotechnical Engineer’s investigation at the site. To meet the City’s desired deadline considering when the Draft Geotechnical Report will be made available, we will complete the condition assessment and preliminary design report in parallel. We will include budget-level estimates for the proposed improvements and seismic retrofits in the preliminary design report.
• We will complete a detailed and thorough seismic analysis of the reservoir based on ACI 350.3 – 20 (current edition) and ASCE 7 – 2016 (where applicable). Our team will analyze the reservoir to ensure a complete understanding of the loads and stress concentrations commonly found in the corners. It was noted in Brown & Caldwell’s (BC) report, dated August 20, 2021, that the corners have out-of-plane (OOP) horizontal flexural deficiencies, while the exterior walls have OOP shear deficiencies at the top and bottom, and high OOP vertical shear deficiencies along the base of the interior walls. These findings were based on the default code level seismic design criteria and could change once the Geotechnical Engineer prepares a site-specific seismic analysis based on the site soils. • BC’s 2021 report agrees with G&E’s recommendations for addressing the roof slab to top-of-wall connection with a “belly band” concept. Our initial review of this concept suggests that it is appropriate.
PSE will further evaluate this design and identify alternatives such as fiber-reinforced polymers (FRP), which will add resistance to shear stresses and provide a seal along the roof’s edge to prevent water infiltration and potential corrosion of the post-tensioning system. • Our team proposes a workshop with the City’s team to discuss the Draft versions of the condition assessment report and preliminary design report. This meeting will offer both in-person and virtual channels to accommodate all schedules.
Detailed Design
Following the approval of the preliminary design report, our team will initiate the development of drawings, technical specifications, and opinions of probable cost for the project. The F&L Team will prepare drawings and technical specifications for the City’s use in soliciting bids. Our team will develop all base mapping utilizing the available as-builts and aerial photographs. We will not perform any topographic survey because, in our experience, the additional cost for the survey is not necessary for performing enhancements of the existing structure unless, during our site investigation, we discover significant settlement or offset of the structure. We will assist the City in preparing bid documents using the District’s standard general specifications.
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 14 The F&L Team will prepare CD submittals at the 60%, 90%, 100%, and Final design levels. Following the 60% and 90% design submittals, the F&L Team will facilitate a design review workshop to present the 60 % and 90% design submittals to the City staff and solicit feedback. F&L will prepare a meeting agenda and provide meeting minutes that will include written response to comments.
The F&L Team will also review and provide responses to the City’s comments on the 100% submittal. We do not anticipate the need for a design workshop with the 100% submittal. The purpose of the Final Design submittal will be to perform final coordination with the City prior to issuance of the bid documents.
D. DESIGN DELIVERABLES
We will provide the design deliverables requested in the RFP and further outlined below. We will distribute all workshop agendas at least five working days in advance of the meeting. We will collaborate with the City to establish workshop dates well in advance of the desired date to allow City staff sufficient time to plan for the critical design reviews and provide critical milestone dates for the F&L team to meet to deliver the project on schedule.
Deliverables
1. Draft Condition Assessment and Preliminary Design Reports
2. Draft Condition Assessment and Preliminary Design Reports (virtual) workshop agenda and minutes in PDF format
3. Final Condition Assessment and Preliminary Design Reports
4. 60% design submittal including Plans, Specifications, and OPC in PDF format
5. 60% design workshop (in-person) agenda and minutes in PDF format
6. 90% design submittal including Plans, Specifications, and OPC in PDF format
7. 90% design workshop (virtual) agenda and minutes in PDF format
8. 100% design submittal including Plans, Specifications, and OPC in PDF format
9. Written Response to 100% Submittal Comments
10. Final Design Submittal in PDF format
E. BID SUPPORT SERVICES
F&L will provide bid support, including the following:
• Prepare for and attend one pre-bid meeting, including preparing a meeting agenda • Manage the meeting sign-in sheet
• Prepare meeting minutes
• Prepare one addendum (if needed) for the Project, including a draft submittal to the City
Deliverables
1. Prebid meeting agenda
2. One draft addendum in PDF format
3. One final addendum in PDF format
F. CONSTRUCTION SUPPORT SERVICES
The F&L team will provide Engineering Services During Construction, including the following:
• Attend one preconstruction meeting
• Review and response submittals
• Review and response requests for information (RFI’s)
• Perform up to five site visits
• Review and provide technical comments for change order requests from the City’s Contractor
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers. 15 • Prepare Record Drawings based on Contractor provided redlines
Additional assumptions by individual team members for the activities described above are included in the estimated fee table in the separate sealed envelope.
Deliverables
1. Submittal Review Letters in PDF format
2. RFI responses in PDF format
3. Record Drawings in PDF and ACAD format
SCHEDULE
Task Start Finish Duration
(Calendar Days)
Task A: Project Management and Coordination 10/17/2022 8/28/2023 300 Task B: Site Investigations 10/31/2022 1/27/2023 88
Task C &D: Project Design
Preliminary Design report 1/3/2023 3/3/2023 60
60 Percent Design 3/20/203 6/2/2023 75
90 Percent Design 6/19/2023 8/11/2023 55
100 Percent Design 8/28/2023 9/15/2023 20
Final Bid Documents 9/25/2023 9/29/2023 5
Task E: Bid Support Services 10/2/2023 11/1/23 30
Task F: Construction Support Services 1/2/2024 8/30/2024 240
E PROFESSIONAL SERVICES AGREEMENT
F&L agrees to the City of Daly City’s Services Agreement, including insurance requirements as written in Exhibit A of the RFP, without edits or revisions to its terms and conditions. This proposal will remain effective for ninety (90) days beyond the submittal date.
1 ADDENDUM 1
REQUEST FOR PROPOSALS
Reservoir 5B Seismic Performance Improvements
Engineering Design Services
Date Released: August 30, 2022
Electronic proposals are due by 4:00 P.M., September 23, 2022
TO:
Joshua Cosgrove
Acting Director, Department of Water and Wastewater Resources [email protected]
City of Daly City
Department of Water and Wastewater Resources
153 Lake Merced Blvd
Daly City, CA 94015
2 This addendum consists of three pages amending the Request for Proposals (RFP) released by the City of Daly City on August 30, 2022. All prospective consultants for the above- referenced project are to be aware that the following changes, additions and/or clarifications shall be included as an integral part of the RFP Documents for the above- referenced project, and that they are bounded by all conditions set forth therein.
ALL PROSPECTIVE CONSULTANTS are hereby notified that changes to the RFP documents for Reservoir 5B Seismic Performance Improvements are to be made as described hereinafter.
ADDITIONAL INFORMATION
One modification to the original request and additional information about current leakage from the reservoir underdrains appear below.
RFP DUE DATE – The RFP due date is unchanged: September 23, 2022, at 4:00 PM.
CONSULTANTS MUST SIGN AND ATTACH one (1) copy of this addendum document to the RFP submittal as acknowledgment of receipt of these instructions and that said addendum was properly evaluated in the RFP submittal.
THE CITY MAY REJECT ANY RFP SUBMITTAL NOT IN COMPLIANCE WITH THIS ADDENDUM.
Issued: September 16, 2022 _______________________________
JOSHUA COSGROVE
ACTING DIRECTOR
DEPARTMENT OF WATER AND
WASTEWATER RESOURCES
3 Addendum 1, Reservoir 5B Seismic Performance Improvements hereby acknowledged and was considered in this RFP submittal.
________________________________ _______________________ Consultant’s Signature Date
________________________________
Firm Name
________________________________
Mailing Address
Change 1. Modify the first full paragraph on page 3, striking out the highlighted information as shown below:
“The project’s objective is to evaluate alternatives, provide recommendation, and prepare contract documents for improvem ents to Reservoir 5B for increased reliability, maintainability, and safety, with a lifecycle of 50 years or greater. The seismic retrofit should achieve Performance Level 2 -A, Damage Control (structural) and Operational (non -structural) for the BSE1E/2E e arthquake as defined in ASCE 41-17. Based on past investigations, the City anticipates that the reservoir will require additional lateral force resisting elements given the span of the roof between the existing lateral force resisting system. The existing lateral elements (perimeter walls) may require augmentation for them to function as a lateral force resisting system.
Additionally, the load path between these elements for seismic loading may be discontinuous. The Consultant shall detail new structural el ements in accordance with the 2019 California Building Code (CBC) and all pertinent reference standards, including but not limited to, ASCE/SEI 7-16, ACI 318-14 and ACI 350-20.” Additional Information 1. On September 13, 2022, City staff entered the valve vault northeast of Reservoir 5B, to observe and sample any water flowing from the reservoir underdrains. The measured flow rate was about 15 gallons per day. Water samples from the drains showed a fluoride (F) concentration essentially equal to the F concentration in water that the City adds to the reservoir.
END OF ADDENDUM 1
9/27/22
Freyer & Laureta, Inc.
150 Executive Park Blvd., Ste 4200, San Francisco, CA 94134
1 ADDENDUM 2
REQUEST FOR PROPOSALS
Reservoir 5B Seismic Performance Improvements
Engineering Design Services
Date Released: August 30, 2022
Electronic proposals are due by 4:00 P.M., September 27, 2022 TO:
Joshua Cosgrove
Acting Director, Department of Water and Wastewater Resources [email protected]
City of Daly City
Department of Water and Wastewater Resources
153 Lake Merced Blvd
Daly City, CA 94015
2 This addendum consists of three (3) pages amending the Request for Proposals (RFP) released by the City of Daly City on August 30, 2022. All prospective consultants for the above-referenced project are to be aware that the following changes, additions and/or clarifications shall be included as an integral part of the RFP Documents for the above- referenced project, and that they are bounded by all conditions set forth therein.
ALL PROSPECTIVE CONSULTANTS are hereby notified that changes to the RFP documents for Reservoir 5B Seismic Performance Improvements are to be made as described hereinafter.
ADDITIONAL INFORMATION
One modification to the original request.
RFP DUE DATE – The RFP due date is changed: September 27, 2022, at 4:00 PM.
CONSULTANTS MUST SIGN AND ATTACH one (1) copy of this addendum document to the RFP submittal as acknowledgment of receipt of these instructions and that said addendum was properly evaluated in the RFP submittal.
THE CITY MAY REJECT ANY RFP SUBMITTAL NOT IN COMPLIANCE WITH THIS ADDENDUM.
Issued: September 22, 2022 _______________________________
JOSHUA COSGROVE
ACTING DIRECTOR
DEPARTMENT OF WATER AND
WASTEWATER RESOURCES
3 Addendum 2, Reservoir 5B Seismic Performance Improvements hereby acknowledged and was considered in this RFP submittal.
________________________________ _______________________ Consultant’s Signature Date
Change 2. On the RFP cover page and in I. Introduction., in the second paragraph, change the proposal due date as noted below:
“Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in Section II, “PROJECT BACKGROUND AND DESCRIPTION” and Section III, “SCOPE OF WORK,” of this RFP. In addition, all interested firms shall have sufficient, readily available resources in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings and in accordance with the project schedule. Proposers shall submit proposals electronically to the previously provided e-mail address, no later than 4:00 p.m. on September 27, 2022. The City may amend this RFP prior to the submittal deadline, at its discretion. The City will not pay any costs that proposers incur while preparing proposals.” END OF ADDENDUM 2
9/27/22
________________________________
Firm Name
________________________________
Mailing Address
Freyer & Laureta, Inc.
150 Executive Park Blvd., Ste 4200, San Francisco, CA 94134
16 HEADQUARTERS
150 Executive Park Blvd.
Suite 4200
San Francisco, CA 94134
(415) 534-7070
EAST BAY OFFICE
825 Washington St.
Suite 237
Oakland, CA 94607
(510) 937-2310
NORTH BAY OFFICE
505 San Marin Dr.
Suite A220
Novato, CA 94945
(415) 534-7070
City Council Agenda ReportItem # _____
Close
s
Meeting Date: January 9, 2023
Subject: Setting Time and Place for a Public Hearing to Consider Removal of Commercial Vehicle Parking on the East Side of Bayshore Boulevard Recommended Action
Staff recommends that the City Council set February 13, 2023 as time and City Council Chambers as place for a public hearing to consider the removal of Commercial Vehicle Parking (CVP) on the east side of Bayshore Boulevard.
Background
Section 10.32.155 of the Daly City Municipal Code established commercial preferential permit parking in designated zones. The program allows residents and Daly City businesses to park their commercial vehicles in Daly City by displaying a city-issued permit. Only residents and business owners who apply for a permit and pay the necessary fee are permitted to use the CVP zones during the designated evening/overnight hours.
Discussion
Resolution 15-43 designated 965-ft. No Parking Zone along the east side of Bayshore Boulevard, north of Geneva Avenue, replacing the existing 800-ft. commercial vehicle parking zone that was previously established. The No Parking Zone was needed to prevent overflow parking from the San Francisco Municipal Transportation Agency’s auto return site at 2650 Bayshore Boulevard.
Fiscal Impact
There is no fiscal impact associated with this recommendation. There are sufficient funds from the approved Street Maintenance operating budget 01-314-330-4241 for the current Fiscal Year 2022- 2023 for the removal of signs and/or markings if approved.
Summary/Conclusion
Staff recommends that the City Council set February 13, 2023 as time and City Council Chambers as place for a public hearing to consider the removal of Commercial Vehicle Parking on the east side of Bayshore Boulevard.
Staff is available to provide any additional information desired by the Mayor or City Council members.
Setting Time and Place for a Public Hearing to Consider Removal of Commercial Vehicle Parking on the East Side of Bayshore Boulevard Meeting Date: January 9, 2023
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.
Senior Civil Engineer Director of Public Works
Attachment:
1. Commercial Vehicle Parking Zone 1 Map
City Council Agenda ReportItem # _____
Risel
Meeting Date: January 9, 2023
Subject: Amend Traffic Regulations to: (1) Install a 6-ft. No Parking (red) curb on the north side of Mariposa Avenue, east of the crosswalk at St. Catherine Drive (TSR 23/25); and (2) Modify the existing 4-hour limited time parking to 2-hour limited time parking in front of Polaris Park (TSR 23/30).
Recommended Action
Recommend the City Council amend the City’s traffic regulations as follows:
1. Install a 6-ft red curb on the north side of Mariposa Avenue, east of the crosswalk at St. Catherine Drive (TSR 23/25); and
2. Modify the existing 4-hour limited time parking to 2-hour limited time parking in front of Polaris Park enforceable Monday through Saturday, 9:00 am to 5:00 pm (TSR 23/30).
Background
On October 13, 2022 and December 8, 2022, the City’s Traffic Safety Committee met and reviewed various requests for traffic improvements, signage and pavement markings, and recommended that the Interim City Manager proceed with amending the aforementioned traffic regulations.
Discussion
The amendment to the traffic regulations are recommended for the following reasons:
1. The uncontrolled crosswalk is located adjacent to Westmoor High School. The red curb is needed to improve the visibility of pedestrians at the crosswalk.
2. Resolution 01-46 established a 4-hour limited time parking along the westerly side of Polaris Way along the frontage of Polaris Park. Modifying the 4-hour limited time parking to 2-hour limited time parking is needed to encourage turnover in front of the park.
Fiscal Impact
No additional appropriation is needed for this recommendation. Funding is available for the proposed signs and/or markings in the Street Maintenance operating budget 17-314-330 for the current Fiscal Year 2022-2023.
Summary/Conclusion
Recommend the City Council amend the aforementioned traffic regulations.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Amend Traffic Regulations
Meeting Date: January 9, 2023
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.,
Traffic Engineer Director of Public Works
Attachment: Traffic Improvements Location Maps
City Council Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Approve and Authorize the Interim City Manager to Execute an Amendment to the Professional Services Agreement with CSG Consultants, Inc. for Construction Inspection Services
Recommended Action
Staff recommends that the City Council approve and authorize the Interim City Manager to execute Amendment #3 to the professional services agreement with CSG Consultants, Inc. of Foster City, California, for additional construction inspection services in the amount of $99,200.00 for a total not to exceed contract amount of $194,600.00.
Background
Consultant services are needed to inspect, review, and oversee permitted construction projects.
Permitted construction work is typically performed by utility contractors and involves traffic control, installation of utilities by boring or open trench, public notification and coordination, and utility markings and avoidance. The consultant will oversee permitted construction activities and will coordinate with City staff to ensure that work is conducted in accordance with City standards while minimizing impact to the public.
On February 25, 2022, the City entered into an agreement with CSG Consultants, Inc. in an amount not to exceed $54,600.00. To date, the agreement has been amended two times for a total amount not to exceed $95,400.00.
Discussion
The existing agreement with CSG Consultants, Inc. provided services for approximately seven months. The permitted construction work that is anticipated to be inspected under the proposed amendment will continue through June 2023. The proposed $99,200.00 amendment includes budget for additional construction inspection services, for a total contract amount of $194,600.00.
Fiscal Impact
No appropriation is needed for this recommendation. Fees for construction inspection services will be paid by the permittees and will include a 20% City Administration fee.
Summary/Conclusion
Staff recommends that the City Council approve and authorize the Interim City Manager to execute Amendment #3 to the professional services agreement with CSG Consultants, Inc. of Foster City, California, for additional construction inspection services in the amount of $99,200.00 for a total not to exceed contract amount of $194,600.00.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Approve and Authorize the Interim City Manager to Execute an Amendment to the Professional Services Agreement with CSG Consultants, Inc. for Construction Inspection Services Meeting Date: January 9, 2023
Respectfully submitted,
Alexander Yuen Richard Chiu Jr.
Civil Engineer II Director of Public Works
Attachment:
1. CSG Amendment Agreement #3
550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | FRESNO | ORANGE December 2, 2022
Alex Yuen
Engineer II
City of Daly City
Public Works Department – Engineering Division
333 90th Street, 1st Floor
Daly City, CA 94015
RE: Construction Inspection Services
CSG Consultants, Inc. (CSG) is pleased to present this proposal to extend construction inspection services for the City of Daly City.
UNDERSTANDING SCOPE OF SERVICES
We understand the City is seeking an extension of construction inspection services and to expand the scope of work to include general construction inspection, per the e-mail dated November 23, 2022.
QUALIFICATIONS
CSG is proposing Mohamad Zoobi as inspector for this project. Mr. Zoobi has over 30 years of experience overseeing all phases of construction and infrastructure projects for government, commercial, educational, and private-sector clients. He has recently provided similar construction inspection services for the cities of San Carlos, San Leandro, and Millbrae.
FEE SCHEDULE
The proposed cost of services is provided in the table below. We understand construction will continue from December 1, 2022 through June 30, 2023 a total of 155 working days. CSG is proposing inspection services of 4 hours per day.
Personnel Hourly
Rate
Hours per
Day
Number of
Days
Total
Hours
Cost
Mohamad Zoobi $160 4 155 620 $99,200
Total Cost $99,200
We look forward to continue working with the City of Daly City on this project. If you have any questions, please contact me at (650) 522-2524.
Sincerely,
Nourdin Khayata, PE
Vice President, CSG Consultants, Inc.
Mohamad
EDUCATION
Bachelor of Science, Industrial
Management
San Jose State University
| Santa Jose, CA
Zoobi
Construction Inspector
Mr. Zoobi has over 30 years of experience overseeing all phases of construction and infrastructure projects for government, commercial, educational, and private-sector clients. His experience includes construction inspection, contract negotiation and procurement, contract administration, project estimating, plan and impending design review, documentation preparation and control, and site management.
R E L E V A N T E X P E R I E N C E
Construction Inspector | City of San Leandro, CA
Mr. Zoobi has been assisting the City with reviewing and issuing encroachment permits through Accela. In this role, Mr. Zoobi works closely with stakeholders including applicants, utility companies, and City staff.
Construction Inspector | City of San Carlos, CA
For a three-year period, Mr. Zoobi served as the City’s sole construction inspector. Throughout the duration of his assignment he has inspected a variety of federally funded projects as part of the City’s Public Works Capital Improvement Program (CIP). Mr. Zoobi has been tasked with inspecting various encroachment permits, grading and stormwater drainage, sanitary sewer, roadway, sidewalk improvements, parks, and development projects.
Notable City projects Mr. Zoobi managed and/or provided inspection services for include:
• Highlands Park Play Area Renovation CIP • 2017-2019 On-Call Sidewalk Repair Projects • 2017-2019 Pavement Rehabilitation Projects CIP • South Laurel Employee Parking Lot CIP • 2017-2019 Sewer Rehabilitation Projects CIP • Youth Center Renovation CIP Construction Inspector | City of Millbrae, CA
Mr. Zoobi served on assignment at the City in the capacity of construction inspector for over a year. He performed construction inspections for various CIP projects involving Federal Aid, including pavement rehabilitation, sewer, and water projects. Mr. Zoobi also performed the following duties for the City’s Public Works Department:
• Reviewing applications, preparing estimates, and issuing encroachment permits • Inspection of excavating and backfilling trenches, sanitary sewer improvements, pavement restoration, sidewalks and PUE areas in accordance with City Standards.
• Attending pre-construction meetings, scheduled job site meetings and walkthroughs on large projects.
• Inspection of temporary traffic control zones for compliance with approved TCP. • Performing plan check for both Planning and Building Departments. • Assisting the Building Official and Code Enforcement Officer in violations and required corrections.
• Responding to and addressing resident complaints and concerns.
Construction Inspector | City of Marina, CA
Mr. Zoobi served as a construction inspector for the City providing as needed construction inspection for various public works and development projects. Typical inspections include roadways, grading and drainage, and sidewalk improvements.
Some of the projects Mr. Zoobi has provided inspection services for include:
• 9th Street Improvements
• Veterans Affair/Department of Defense Clinic
• Sea Haven Development
• The Dunes Phase I C, Phase II, and Phase III
• Cinemark Theater
AGREEMENT AMENDMENT NO. 3
CSG CONSULTANTS, INC. FOR CONSTRUCTION Page 1
INSPECTION SERVICES KF/ay:vy
AGREEMENT AMENDMENT NO. 3 Pages 1-3
DATE: December 14, 2022
OWNER: City of Daly City
Kevin Fehr, City Engineer
333 – 90th Street, Daly City, CA 94015
(650) 991-8163
CONSULTANT: CSG Consultants, Inc.
550 Pilgrim Drive
Foster City, CA 94404
PROJECT MANAGER: Alexander Yuen
(650) 746-8363
I. DESCRIPTION OF AGREEMENT AMENDMENT
A.
The Professional Services Agreement with CSG Consultants, In c. shall be amended for additional Professional Services in the amount of $ 99,200.00 for a total not to exceed contract amount of $194,600.00 per the attached proposal dated December 2, 2022. $99,200.00
TOTAL $99,200.00
CITY OF DALY CITY
PROFESSIONAL SERVICES AGREEMENT WITH
CSG CONSULTANTS, INC. FOR
CONSTRUCTION INSPECTION SERVICES
AGREEMENT AMENDMENT NO. 3
CSG CONSULTANTS, INC. FOR CONSTRUCTION Page 2
INSPECTION SERVICES KF/ay:vy
II. CONDITIONS OF AGREEMENT AMENDMENT
It is understood and agreed that this Agreement Amendment is pursuant to and in accordance with all relevant provisions, conditions and requirements contained in the fully executed agreement dated February 25, 2022.
The C onsultant is responsible for reaching settlements with all sub contractors, suppliers and vendors whose work, materials or services were associated with this Agreement Amendment, including all claims arising out of this Agreement Amendment and holds the City of Daly City harmless from any and all claims and defense costs relating to such entities.
III. ADDITIONAL CONDITIONS OF AGREEMENT AMENDMENT
This Agreement Am endment removes “installation of fiber in frastructure” from t he RECITALS of the agreement dated Febr uary 25, 2022 . This Agreement Amendment expands the scope of work to include general construction inspection services.
IV. AGREEMENT TERM
This agreement a mendment hereby e xtends the final agreement completion date t o June 30, 2023.
VI. COST ANALYSIS
Original Agreement Total: $54,600.00
Previous Agreement Amendments: $40,800.00
Agreement Amendment No. 3: $99,200.00
Revised Current Agreement Total: $194,600.00
All Agreement Amendments as
Percentage of Original Agreement Total: 256.41%
AGREEMENT AMENDMENT NO. 3
CSG CONSULTANTS, INC. FOR CONSTRUCTION Page 3
INSPECTION SERVICES KF/ay:vy
ACCEPTED:
CONSULTANT:
CSG Consultants, Inc.
BY: _____________________________
Cyrus Kianpour,
President
DATE:
ACCEPTED:
OWNER:
City of Daly City
BY: _____________________________
Alexander Yuen,
Project Manager
DATE: __________________________
BY: _____________________________
Kevin Fehr,
City Engineer
DATE: __________________________
BY: _____________________________
Richard Chiu, Jr.,
Director of Public Works
DATE: __________________________
BY: _____________________________
Thomas Piccolotti
Interim City Manager
DATE: __________________________
12-20-2022
550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | FRESNO | ORANGE December 2, 2022
Alex Yuen
Engineer II
City of Daly City
Public Works Department – Engineering Division
333 90th Street, 1st Floor
Daly City, CA 94015
RE: Construction Inspection Services
CSG Consultants, Inc. (CSG) is pleased to present this proposal to extend construction inspection services for the City of Daly City.
UNDERSTANDING SCOPE OF SERVICES
We understand the City is seeking an extension of construction inspection services and to expand the scope of work to include general construction inspection, per the e-mail dated November 23, 2022.
QUALIFICATIONS
CSG is proposing Mohamad Zoobi as inspector for this project. Mr. Zoobi has over 30 years of experience overseeing all phases of construction and infrastructure projects for government, commercial, educational, and private-sector clients. He has recently provided similar construction inspection services for the cities of San Carlos, San Leandro, and Millbrae.
FEE SCHEDULE
The proposed cost of services is provided in the table below. We understand construction will continue from December 1, 2022 through June 30, 2023 a total of 155 working days. CSG is proposing inspection services of 4 hours per day.
Personnel Hourly
Rate
Hours per
Day
Number of
Days
Total
Hours
Cost
Mohamad Zoobi $160 4 155 620 $99,200
Total Cost $99,200
We look forward to continue working with the City of Daly City on this project. If you have any questions, please contact me at (650) 522-2524.
Sincerely,
Nourdin Khayata, PE
Vice President, CSG Consultants, Inc.
Mohamad
EDUCATION
Bachelor of Science, Industrial
Management
San Jose State University
| Santa Jose, CA
Zoobi
Construction Inspector
Mr. Zoobi has over 30 years of experience overseeing all phases of construction and infrastructure projects for government, commercial, educational, and private-sector clients. His experience includes construction inspection, contract negotiation and procurement, contract administration, project estimating, plan and impending design review, documentation preparation and control, and site management.
R E L E V A N T E X P E R I E N C E
Construction Inspector | City of San Leandro, CA
Mr. Zoobi has been assisting the City with reviewing and issuing encroachment permits through Accela. In this role, Mr. Zoobi works closely with stakeholders including applicants, utility companies, and City staff.
Construction Inspector | City of San Carlos, CA
For a three-year period, Mr. Zoobi served as the City’s sole construction inspector. Throughout the duration of his assignment he has inspected a variety of federally funded projects as part of the City’s Public Works Capital Improvement Program (CIP). Mr. Zoobi has been tasked with inspecting various encroachment permits, grading and stormwater drainage, sanitary sewer, roadway, sidewalk improvements, parks, and development projects.
Notable City projects Mr. Zoobi managed and/or provided inspection services for include:
• Highlands Park Play Area Renovation CIP • 2017-2019 On-Call Sidewalk Repair Projects • 2017-2019 Pavement Rehabilitation Projects CIP • South Laurel Employee Parking Lot CIP • 2017-2019 Sewer Rehabilitation Projects CIP • Youth Center Renovation CIP Construction Inspector | City of Millbrae, CA
Mr. Zoobi served on assignment at the City in the capacity of construction inspector for over a year. He performed construction inspections for various CIP projects involving Federal Aid, including pavement rehabilitation, sewer, and water projects. Mr. Zoobi also performed the following duties for the City’s Public Works Department:
• Reviewing applications, preparing estimates, and issuing encroachment permits • Inspection of excavating and backfilling trenches, sanitary sewer improvements, pavement restoration, sidewalks and PUE areas in accordance with City Standards.
• Attending pre-construction meetings, scheduled job site meetings and walkthroughs on large projects.
• Inspection of temporary traffic control zones for compliance with approved TCP. • Performing plan check for both Planning and Building Departments. • Assisting the Building Official and Code Enforcement Officer in violations and required corrections.
• Responding to and addressing resident complaints and concerns.
Construction Inspector | City of Marina, CA
Mr. Zoobi served as a construction inspector for the City providing as needed construction inspection for various public works and development projects. Typical inspections include roadways, grading and drainage, and sidewalk improvements.
Some of the projects Mr. Zoobi has provided inspection services for include:
• 9th Street Improvements
• Veterans Affair/Department of Defense Clinic
• Sea Haven Development
• The Dunes Phase I C, Phase II, and Phase III
• Cinemark Theater
City Council Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Acceptance of Water Easement, Public Service Utility Easement, and Public Access Easement from the Jefferson Union High School District - 699 Serramonte Boulevard.
Recommended Action
Staff recommends that the City Council authorize the Interim City Manager to accept, on behalf of the City, the Water Easement, Public Service Utility Easement, and Public Access Easement from the Jefferson Union High School District - 699 Serramonte Boulevard.
Background
On January 13, 2020, the City Council approved the General Plan Amendment, Zone Change, and Design Review for the Jefferson Union High School District (JUHSD) Faculty and Staff Housing project located at 699 Serramonte Boulevard. The JUHSD Faculty and Staff Housing project is comprised of a 122-unit four-story apartment building and an automated lift car barn to provide affordable rental housing for JUHSD faculty, staff members, and their families. As part of the General Plan Amendment, Zone Change, and Design Review approval, the Department of Public Works – Engineering Division issued a condition that stated “Additional Right-of-Way (ROW) dedications/easements may be required for public improvements located on private property.
Easements shall be required for the proposed crosswalk and curb ramps at the property’s driveway entrance/exit”.
As part of the JUHSD Faculty and Staff Housing project, they are required to grant a Water Easement for the construction, repair, and maintenance of a public water main on the property, a Public Service Utility Easement for the construction, repair, maintenance and operation of water meters on the property, and a Public Access Easement for the rights of ingress and egress across the property. JUHSD will be required to maintain all pedestrian improvements within the Public Access Easement and a portion of Serramonte Boulevard right-of-way.
On November 1, 2022, the JUHSD Board of Trustees passed a resolution authorizing conveyance of water, utility and public access easements to the City of Daly City.
Discussion
Acceptance of the Water Easement and Public Service Utility Easement will allow the City of Daly City the ability to access the easement for the purpose of construction, replacement, maintenance and repair of any public service facilities and appurtenances within the easements.
Acceptance of the Public Access Easement will allow for the public’s rights of ingress and egress across the property.
Acceptance of Water Easement, Public Service Utility Easement, and Public Access Easement from the Jefferson Union High School District - 699 Serramonte Boulevard
Meeting Date: January 9, 2023
The attached legal descriptions and plat maps for the Water Easement Deed, Public Service Utility Easement Deed, and Public Access Easement Deed have been reviewed and approved by staff and are now ready for City Council acceptance.
Fiscal Impact
There is no fiscal impact associated with these recommendations.
Summary/Conclusion
Staff recommends that the City Council authorize the Interim City Manager to accept, on behalf of the City, the Water Easement, Public Service Utility Easement, and Public Access Easement from the Jefferson Union High School District - 699 Serramonte Boulevard.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Alexander Yuen Richard Chiu, Jr.
Civil Engineer II Director of Public Works
Attachments:
1. Water Easement Deed
2. Public Service Utility Easement Deed
3. Public Access Easement Deed
4. Resolution No. 2022-23/8 – Resolution Authorizing Conveyance of Water, Utility and Public Access Easements to City of Daly City
City Council Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Accept and Appropriate $168,000 in Measure W Grant Funds from the Alternative Congestion Relief and Transportation Demand Management Program for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project
Recommended Action
Staff recommends that the City Council:
1. Accept and appropriate $168,000 of Measure W grant funds from the San Mateo County Transportation Authority’s Alternative Congestion Relief and Transportation Demand Management (ACR/TDM) Program;
2. Authorize the Interim City Manager, or his designee, to execute the Funding Agreement and other documentation necessary for grant fund reimbursement; and
3. Appropriate $17,000 of unallocated Measure A funds for the local match.
Background
On June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection of a half-cent transaction and use tax (sales tax) in San Mateo County for 20 years. The tax revenues were to be distributed by the Transportation Authority (TA) for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters. On November 2, 2004, the voters of San Mateo County approved the continuation of the Measure A half-cent sales tax for an additional 25 years. Collection and distribution of the Measure A sales tax is done by the TA in order to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009.
In 2018, the voters of San Mateo County approved the Measure W Program to allow the collection of a new half-cent sales tax for 30 years to implement transportation improvements identified in the San Mateo County Congestion Relief Plan. Five percent of the sales tax revenues from Measure W are available for the construction of facilities for pedestrian and bicyclists, as well as planning and promotional programs.
At the January 2022 TA Board meeting, the first ever ACR/TDM Plan was adopted to create a consolidated Measure A and Measure W program. On April 7, 2022, the TA issued a Call for Projects for ACR/TDM Program funds. The goal of the program is to encourage the use of sustainable transportation options and enhance mobility across San Mateo County. Approximately $6 million is available for the two-year funding cycle FY 2023 and FY 2024. The ACR/TDM is a combination of sales tax collected under the Countywide Measure A and Measure W Sales Tax Programs. A minimum of 10% local match must be provided for infrastructure projects and a
Accept and Appropriate $168,000 in Measure W Grant Funds from the Alternative Congestion Relief and Transportation Demand Management Program for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project Meeting Date: January 9, 2023
reduced 5% local match for projects located in MTC Equity Priority Communities, Re-Imagine SamTrans Equity Priority Areas or C/CAG Comprehensive Bicycle and Pedestrian Equity Focus Areas.
Discussion
In May 2022, staff submitted an application for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project. The City’s application requested $168,000 in grant funds for the project. In July 2022, the San Mateo County Transportation Authority selected Daly City’s project for grant funding in the full requested amount of $168,000.
The project proposes to install striping to channelize vehicular traffic along Westmoor Avenue and Westridge Avenue near Skyline Boulevard and pavement markings to improve pedestrian crossings at the intersections adjacent to Skyline Boulevard. These low-cost measures to create painted curb extensions, painted islands and high-visibility crosswalks will also slow traffic exiting Skyline Boulevard onto the local streets and improve pedestrian crossing safety near two schools and a shopping center. In addition, the pedestrian signal heads and push buttons at the two traffic signals will be updated to countdown signals and accessible pedestrian signals. The project was identified as a priority project in the City’s recently completed Systemic Safety Analysis Report.
Fiscal Impact
The total cost of the project is estimated at $185,000 including design, construction and construction engineering. The City has been awarded Measure W grant funds in the amount of $168,000 with a required local match of $17,000.
This action will appropriate $168,000 in grant funds and will appropriate $17,000 of unallocated Measure A funds for the project’s required local match.
Summary/Conclusion
Staff recommends that the City Council:
1. Accept and appropriate $168,000 of Measure W grant funds from the San Mateo County Transportation Authority’s ACR/TDM Program;
2. Authorize the Interim City Manager, or his designee, to execute the Funding Agreement and other documentation necessary for grant fund reimbursement; and
3. Appropriate $17,000 of unallocated Measure A funds for the local match requirement.
Accept and Appropriate $168,000 in Measure W Grant Funds from the Alternative Congestion Relief and Transportation Demand Management Program for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project Meeting Date: January 9, 2023
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.
Senior Civil Engineer Director of Public Works
Attachments: Funding Agreement San Mateo County Transportation Authority Measure W Funds (ACR/TDM Program) Westmoor Avenue and Westridge Avenue Intersections Quick Build Project
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 1 18971863.2
FUNDING AGREEMENT
SAN MATEO COUNTY TRANSPORTATION AUTHORITY MEASURE W FUNDS
CITY OF DALY CITY
WESTMOOR AVENUE AND WESTRIDGE AVENUE INTERSECTIONS
QUICK BUILD PROJECT
This Funding Agreement (Agreement) is made this ___ day of _________, 2022 (Execution Date) by and between the San Mateo County Transportation Authority (TA) and the City of Daly City (Sponsor), each of which is referred to herein individually as "Party" and jointly as "Parties."
RECITALS
WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (Measure A); and
WHEREAS, the Measure A Transportation Expenditure Plan designates one percent of Measure A funds to fund Alternative Congestion Relief projects throughout the County; and
WHEREAS, on November 6, 2018, the voters of San Mateo County authorized a new one-half percent sales tax in San Mateo County for transportation purposes, and tasked the TA with administering four of the five transportation program categories described in the Congestion Relief Plan presented to the voters (Measure W); and
WHEREAS, the Measure W Congestion Relief Plan designates twenty two and one-half percent of Measure W funds to fund highway projects throughout the County; and
WHEREAS, the TA Strategic Plan 2020-2024 sets aside of four percent of the Measure W highway program to fund transportation demand management projects that reduce highway congestion and vehicle miles traveled through the County; and
WHEREAS, on January 6, 2022, the TA adopted the Alternative Congestion Relief and Transportation Demand Management (ACR/TDM) Plan to address the requirements of both Measures and create a consolidated program to guide funding decisions; and
WHEREAS, on April 7, 2022, the TA issued a call for projects for the ACR/TDM Program; and
WHEREAS, in response to the call for projects, Sponsor requested that the TA provide $168,000 in funds for the City of Daly City, Westmoor Avenue and Westridge Avenue Intersections Quick Build Project (Project), as described in Exhibit A; and
WHEREAS, the Project meets the intent of the 2018 Congestion Relief Plan, the TA’s Strategic Plan 2020-2024, and the 2022 ACR/TDM Plan; and
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 2 18971863.2
WHEREAS, on August 4, 2022, the TA’s Board of Directors programmed and allocated up to $168,000 of Measure W funds from the ACR/TDM Program Category for the Project through Resolution 2022-28 (Measure W); and
WHEREAS, the Sponsor will contribute $17,000 in local, state, federal, or other grant matching funds for a total project scope of work cost of $185,000; and WHEREAS, the TA and Sponsor desire to enter into this Agreement to establish the process, terms and conditions governing the allocation and expenditure of Measure W Funds on the Project.
Now therefore, the Parties agree as follows:
SECTION 1: Scope of Work Oversight and Reporting
1.1 Sponsor Oversight; Work Plan. Sponsor is responsible for the completion of the Scope of Work as described in Exhibit A, "Scope of Work Information," which is attached to this Agreement and incorporated herein by this reference. Sponsor is responsible for procuring and administering any professional service and/or other contracts entered into in connection with the Scope of Work. Sponsor will oversee completion of the Scope of Work. Sponsor may appoint a designee or engage contractor(s) to perform work necessary for Scope of Work completion, but Sponsor remains responsible to the TA for the completion of the Scope of Work.
1.2 Required Approvals. Prior to commencement of the Scope of Work, Sponsor or its designee (e.g., a consultant) will obtain all applicable local, state and federal approvals and permits for the Scope of Work. In addition, Sponsor must comply with all applicable federal, state and local laws and regulations applicable to the Project. Any right-of-way activities involving property on the Caltrans right-of-way must be conducted in accordance with the current version of the Caltrans Right-of-Way manual.
1.3 Contract Award and Change Orders. Sponsor must comply with state and local agency requirements for the award of any contract(s) for the performance of the Scope of Work and any change orders. As the Scope of Work proceeds, Sponsor must advise the TA of any contracts awarded and change orders as part of the regular progress reporting requirements (Section 1.4). Notice of any contracts and change orders provided to the TA will not constitute approval by the TA of the contracts and change orders nor obligate the TA to provide funds in excess of its maximum contribution stated in Section 2.1 of this Agreement.
1.4 Progress Reports. Sponsor will prepare and submit to the TA monthly progress reports during the entire term of the Scope of Work and covering all Scope of Work activities for work completed during the previous month using the template in Exhibit B.
The reports must describe:
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 3 18971863.2
a) The current status of, and any changes in, scope, schedule, budget, and funding plans of the Scope of Work and the Project;
b) Any risk factors;
c) The work performed during the previous quarter and projected for the next three months;
d) Scope of Work Costs (as defined in Section 2.1, below) projected to be expended during the next three months; and
e) Any other information requested by the TA.
1.5 Final Report. Within ninety (90) days of Sponsor’s final acceptance of the Scope of Work and all incidental work, Sponsor must prepare and submit to the TA a final report detailing the following and all other relevant information:
a) A description of the Project, including a statement detailing the overall progress and success of the Scope of Work and the Project, a compilation of any data collected during the active phase(s) of the Project, and changes/additions to the scope of the Project.
b) Total costs for the Scope of Work, including an accounting of all Measure W Funds expended in connection with the Scope of Work, and reflecting any unexpended Measure W Funds.
c) An explanation and the status of any outstanding obligations or potential obligations related to the Scope of Work.
d) A discussion of any pertinent issues or problems that arose during the implementation of the Scope of Work.
e) Any copies of press articles, press releases, newsletter articles and any other publicity materials regarding the Project.
f) A Project Close-out form that no further reimbursements associated with the Scope of Work are anticipated and that all draw-down requests have been made. g) Photographs for all construction projects that satisfactorily demonstrate: 1) site conditions before the project was implemented; 2) work in progress; and 3) completed improvements and/or photographs of any events related to programmatic requests.
1.6 Access to Records and Record Retention. At all reasonable times, Sponsor will permit the TA access to all reports, designs, drawings, plans, specifications, schedules and other materials prepared, or in the process of being prepared, for the Scope of Work by Sponsor or any contractor or consultant of Sponsor. Sponsor will also make available to the TA upon request any professional service agreements, change orders and any other agreements that are related to the Scope of Work. Sponsor will provide copies of any documents described in this Section to the TA upon request. Sponsor will retain all
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 4 18971863.2
records pertaining to the Scope of Work for at least three years after completion of the Project.
1.7 Audits.
a) The TA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of Sponsor’s performance under this Agreement. Sponsor will permit the TA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books, documents, papers and other records of Sponsor which the TA reasonably determines to be relevant to this Agreement. b) Sponsor will transmit to the TA the Independent Auditor’s Report prepared for Sponsor’s Comprehensive Annual Financial Report within thirty (30) days of receipt by Sponsor and highlight the section that pertains to the Measure W Funds.
SECTION 2: Funding and Payment
2.1 Funding Commitment. The TA allocates to Sponsor up to $168,000 for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs) as provided in this Section 2. Sponsor will contribute, or provide for the contribution of $17,000 in matching funds on a 9.19% pro rata basis for each expenditure, as well as the entire amount in excess of $185,000 needed to complete the Scope of Work. The TA’s funding commitment under this Agreement in no way establishes a right for Sponsor to receive additional funding from the TA. All funding obligations of the TA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated.
Sponsor will assess and confirm its ability to complete the Scope of Work within budget as part of the monthly reporting requirements established in Section 1.4, above. Sponsor must further notify the TA between reporting cycles if Sponsor determines that the budget will not be sufficient to complete the Scope of Work. The TA reserves the right to suspend its funding obligation as set forth in Section 3.4 of this Agreement upon such notice, and until Sponsor develops a credible funding plan acceptable to the TA to fund and complete the Scope of Work.
2.2 Use of Funds.
a) Measure W Funds shall be used only for direct eligible costs to complete the Scope of Work. The Sponsor is responsible for demonstrating to the TA that the expenses incurred were necessary to deliver the Scope of Work. b) The following costs are not eligible for reimbursement:
i. Sponsor’s costs which are unrelated to the Scope of Work; ii. Costs for entering into this Agreement;
iii. Maintenance, rehabilitation, routine operations of the Project or other facilities or programs; and
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 5 18971863.2
iv. Development of proposals, applications or agreements for Measure A, Measure W, or other funding programs.
c) Sponsor agrees that it shall use funds provided pursuant to this Agreement to supplement existing revenue. Sponsor will not use Measure W Funds to replace other local taxes or revenues already programmed and available for use for the same purpose. Sponsor will use funds provided pursuant to this Agreement only for the Scope of Work.
If the TA determines that Sponsor has used Measure W Funds other than for the approved Scope of Work, the TA will notify Sponsor of its determination. Within thirty (30) days of notification Sponsor will either (a) repay such funds to the TA, or (b) explain in writing how the funds in question were spent for the approved Scope of Work. The TA will respond to Sponsor's written explanation within thirty (30) days of receipt. Unless otherwise stated in the response, the TA's response will be final, and Sponsor will repay any funds used other than for the approved Scope of Work within thirty (30) days.
2.3 Reimbursement Basis. Sponsor may seek pro rata reimbursement for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs must be incurred and paid by Sponsor prior to requesting pro rata reimbursement from the TA. Sufficient documentation must accompany all requests for pro rata reimbursement, including the submittal of all due monthly progress reports.
2.4 Accounting and Request for Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA’s pro rata share of Scope of Work Costs. Sponsor will detail the TA’s pro rata share of Scope of Work costs for all work funded under this Agreement with each “Reimbursement Claim Form,” which is attached to this Agreement as Exhibit C and incorporated herein. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles.
2.5 Invoices; Payments.
a) Sponsor must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation.
Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the TA’s share of costs for the Scope of Work as contemplated by this Agreement.
b) Sponsor must detail the tasks performed, associated costs, and pro rata share of Scope of Work Costs to be borne by the TA with each reimbursement request.
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 6 18971863.2
c) The TA will endeavor to disburse reimbursements for approved Scope of Work Costs within thirty (30) days after the TA's approval of each claim, subject to the limits on the TA's maximum contribution as established in Section 2.1. The TA's obligation to reimburse Scope of Work Costs to Sponsor as provided in this section is conditioned upon the TA’s prompt receipt of monthly progress reports from Sponsor pursuant to Section 1.4 above.
d) Invoices may be submitted, no more frequently than once a quarter, by mail to:
Accounts Payable
San Mateo County Transportation Authority
1250 San Carlos Avenue
San Carlos, CA 94070
Or by e-mail to: [email protected] and [email protected] SECTION 3: Term
3.1 Term. The term of this Agreement will commence on Execution Date and conclude upon the earliest of: (a) the TA’s final reimbursement to Sponsor for work performed hereunder, (b) termination by Sponsor or the TA pursuant to this Section 3, or (c) two (2) years and six (6) months after the Execution Date of this Agreement.
3.2 Sponsor's Right to Terminate; Repayment upon Termination. Sponsor may at any time terminate the Scope of Work by giving ten (10) days’ written notice to the TA of its election to do so. Upon such termination, Sponsor will not be reimbursed for any further Scope of Work Costs and will reimburse the TA for all monies paid by the TA and costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs.
3.3 Termination by the TA. The TA may terminate this Agreement, with or without cause, by giving ten (10) days’ written notice of such termination. If the TA terminates the Agreement for Sponsor’s default, Sponsor will reimburse the TA for all funds paid to Sponsor in connection with the Scope of Work, and for all costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination, within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs. If the TA terminates the Agreement for convenience, the TA is obligated to pay to Sponsor all costs and expenses incurred by Sponsor up to the date of notice of termination, as well as all reasonable costs and expenses incurred to effect such termination.
3.4 Expiration/Suspension of TA's Financial Obligations. Any and all financial obligations of the TA pursuant to this Agreement expire upon the expenditure of TA’s maximum contribution to the Scope of Work as established in Section 2.1 above or the conclusion of the Term as defined in Section 3.1, whichever occurs first. The TA reserves the right to suspend its financial obligation, with ten (10) days’ advance notice, if
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 7 18971863.2
Sponsor identifies a risk of not being able to complete the Scope of Work within budget.
If Sponsor cannot provide a credible funding plan acceptable to the TA to fund and complete Scope of Work, the Sponsor will be in default and the TA may terminate this agreement. If Sponsor identifies a risk of not being able to complete the Scope of Work within budget, failure to report such risk to the TA constitutes default and is cause for termination under Section 3.3.
3.5 Time of Performance. The Scope of Work must be completed no later than two (2) years after the Execution Date of the Agreement.
3.6 Time Extension. If the Scope of Work cannot be completed within the Time of Performance as defined in Section 3.5, Sponsor must submit a request in writing to the TA no later than six (6) months before the Time of Performance for an extension for the Time of Performance. The TA will review the request, and grant the extension if it is justified in TA’s sole and complete discretion. Costs incurred for the Scope of Work after the Time of Performance are at risk of denial for reimbursement by the TA. The unreimbursed portion of the Measure W allocation will be retained by the TA for the ACR/TDM Program.
SECTION 4: Indemnification and Insurance
4.1 Indemnity by Sponsor.
Sponsor shall indemnify, keep and save harmless the TA and its directors, officers, agents and employees against any and all suits, claims or actions related to the performance of the Scope of Work or the Project including, but not limited to, those arising out of any of the following:
a) Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of the Project or implementation of this Agreement; or
b) Any allegation that materials or services developed, provided or used for the Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual-property or proprietary right of any third party.
Sponsor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses of defenses as they are incurred. If any judgment is rendered, or settlement reached, against the TA or any of the individuals enumerated above in any such action, Sponsor shall, at its expense, satisfy and discharge the same. This indemnification shall survive termination or expiration of the Agreement.
4.2 Insurance. For the purposes of this Insurance section, "Entity" is defined as any entity designing, approving designs and/or performing the Scope of Work funded by this Agreement. Entities may include Sponsor, a contractor of Sponsor, another body on behalf of which Sponsor submitted its funding application, and/or a contractor of such other body.
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 8 18971863.2
All Entities will provide the appropriate insurance covering the work being performed.
The insurance requirements specified in this section will cover each Entity’s own liability and any liability arising out of work or services of Entity subcontractors, subconsultants, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms or corporations (hereinafter collectively referred to as “Agents”) working on the Project. If Sponsor itself is an Entity, Sponsor must also provide its own insurance meeting the requirements of this Section.
a) Minimum Types and Scope of Insurance. Each Entity is required to procure and maintain at its sole cost and expense insurance subject to the requirements set forth below. Such insurance will remain in full force and effect throughout performance of the Scope of Work. All policies will be issued by insurers acceptable to the TA (generally with a Best’s Rating of A-10 or better). Each Entity is also required to assess the risks associated with work to be performed by Agents and to require that Agents maintain adequate insurance coverages with appropriate limits and endorsements to cover such risks. To the extent that its Agent does not procure and maintain such insurance coverage, an Entity is responsible for and assumes any and all costs and expenses that may be incurred in securing said coverage or in fulfilling Entity’s indemnity obligations as to itself or any of its Agents in the absence of coverage. Entities may self-insure against the risks associated with the Scope of Work, but in such case, waive subrogation in favor of the TA respecting any and all claims that may arise.
i. Workers’ Compensation and Employer’s Liability Insurance. Worker's Compensation coverage must meet statutory limits and Employer’s Liability Insurance must have minimum limits of $1 (one) million.
Insurance must include a Waiver of Subrogation in favor of the TA.
ii. Commercial General Liability Insurance. The limit for Commercial General Liability Insurance in each contract and subcontract cannot be less than $1 (one) million. Commercial General Liability Insurance must be primary to any other insurance, name the TA as an Additional Insured, include a Separation of Interests endorsement and include a Waiver of Subrogation in favor of the TA.
iii. Business Automobile Liability Insurance. The limit for Business Automobile Liability Insurance in each contract and subcontract cannot be less than $1 (one) million. Insurance must cover all owned, non-owned and hired autos, and include a Waiver of Subrogation in favor of the TA.
iv. Property Insurance. Property Insurance must cover an Entity’s and/or Agent’s own equipment as well as any materials to be installed. Property Insurance must include a Waiver of Subrogation in favor of the TA.
v. Professional Liability Insurance. If deemed appropriate by Sponsor or an
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 9 18971863.2
Entity in consideration of the work required for the Project, insurance should cover each Entity's and any Agent’s professional work on the Project. The limit for Professional Liability Insurance in each appropriate contract and subcontract should not be less than $1 million.
vi. Contractors’ Pollution Liability Insurance and/or Environmental Liability Insurance. If deemed appropriate by Sponsor or an Entity in consideration of the work required for the Project, insurance should cover potential pollution or environmental contamination or accidents. The limit for Pollution and/or Environmental Liability Insurance in each appropriate contract and subcontract should not be less than $1 million. Such insurance must name the TA as an Additional Insured and include a Waiver of Subrogation in favor of the TA.
vii. Railroad Protective Liability Insurance. Insurance is required if the Project will include any construction or demolition work within 50 feet of railroad tracks. The limit for Railroad Protective Liability Insurance in each appropriate contract and subcontract cannot be less than $2 million per occurrence and $6 million annual aggregate.
b) Excess or Umbrella Coverage. Sponsor and/or any other Entity may opt to procure excess or umbrella coverage to meet the above requirements, but in such case, these policies must also satisfy all specified endorsements and stipulations for the underlying coverages and include provisions that the policy holder's insurance is to be primary without any right of contribution from the TA.
c) Deductibles and Retentions. Sponsor must ensure that deductibles or retentions on any of the above insurance policies are paid without right of contribution from the TA. Deductible and retention provisions cannot contain any restrictions as to how or by whom the deductible or retention is paid. Any deductible or retention provision limiting payment to the named insured is unacceptable.
In the event that any policy contains a deductible or self-insured retention, and in the event that the TA seeks coverage under such policy as an additional insured, Sponsor will ensure that the policy holder satisfies such deductible to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of the Entity or Agents, even if neither the Entity nor Agents are named defendants in the lawsuit.
d) Claims Made Coverage. If any insurance specified above is provided on a claim- made basis, then in addition to coverage requirements above, such policy must provide that:
i. Policy retroactive date coincides with or precedes the Entity's start of work (including subsequent policies purchased as renewals or replacements).
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 10 18971863.2
ii. Entity will make every effort to maintain similar insurance for at least three (3) years following Project completion, including the requirement of adding all additional insureds.
iii. If insurance is terminated for any reason, each Entity agrees to purchase an extended reporting provision of at least three (3) years to re port claims arising from work performed in connection with this Agreement. iv. Policy allows for reporting of circumstances or incidents that might give rise to future claims.
e) Failure to Procure Adequate Insurance. Failure by any Entity to procure sufficient insurance to financially support Section 4.1, Indemnity by Sponsor, of this Agreement does not excuse Sponsor from meeting all obligations of Section
4.1 and the remainder of this Agreement, generally.
Prior to beginning work under this Agreement, Sponsor must obtain, and produce upon request of the TA, satisfactory evidence of compliance with the insurance requirements of this section.
SECTION 5: Miscellaneous
5.1 Notices. All notices required or permitted to be given under this Agreement, excluding progress reports, the final report, and invoices, must be in writing and mailed postage prepaid by certified or registered mail, return receipt requested, or by personal delivery or overnight courier, to the appropriate address indicated below or at such other place(s) that either Party may designate in written notice to the other. Notices are deemed received upon delivery if personally served, one (1) day after mailing if delivered via overnight courier, or two (2) days after mailing if mailed as provided above.
To TA: San Mateo County Transportation Authority
1250 San Carlos Avenue
P.O. Box 3006
San Carlos, CA 94070-1306
Attn: Dora Seamans
District/TA Secretary
To City of Daly City: City of Daly City
333 90th Street
Daly City, CA 94015
Attn: City Manager
5.2 No Waiver. No waiver of any default or breach of any covenant of this Agreement by either Party will be implied from any omission by either Party to take action on account of such default if such default persists or is repeated. Express waivers are limited in scope and duration to their express provisions. Consent to one action does not imply consent to any future action.
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 11 18971863.2
5.3 Assignment. Parties are prohibited from assigning, transferring or otherwise substituting their interests or obligations under this Agreement without the written consent of all other Parties.
5.4 Governing Law. This Agreement is governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.
5.5 Compliance with Laws. In performance of this Agreement, the Parties must comply with all applicable Federal, State and local laws, regulations and ordinances.
5.6 Modifications. This Agreement may only be modified in a writing executed by both Parties.
5.7 Attorneys' Fees. In the event legal proceedings are instituted to enforce any provision of this Agreement, the prevailing Party in said proceedings is entitled to its costs, including reasonable attorneys' fees.
5.8 Relationship of the Parties. It is understood that this is an Agreement by and between Independent Contractors and does not create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship other than that of Independent Contractor.
5.9 Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, studies, memoranda, and other documents assembled for or prepared by or for, in the process of being assembled or prepared by or for, or furnished to Sponsor under this Agreement, are the joint property of the TA and Sponsor, and will not be destroyed without the prior written consent of the TA. The TA is entitled to copies and access to these materials during the progress of the Project and upon completion or termination of the Project or this Agreement. Sponsor may retain a copy of all material produced under this Agreement for its use in its general activities. This Section does not preclude additional shared ownership of work with other entities under contract with Sponsor for funding of the Project.
5.10 Non-discrimination. Sponsor and any contractors performing services on behalf of Sponsor will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religion, national origin or ancestry, age, sex, sexual orientation, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status, or in any manner prohibited by federal, state or local laws.
5.11 Warranty of Authority to Execute Agreement. Each Party to this Agreement represents and warrants that each person whose signature appears hereon is authorized and has the full authority to execute this Agreement on behalf of the entity that is a Party to this Agreement.
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 12 18971863.2
5.12 Severability. If any portion of this Agreement, or the application thereof, is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining portions of this Agreement, or the application thereof, will remain in full force and effect.
5.13 Counterparts. This Agreement may be executed in counterparts.
5.14 Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
5.15 Attribution to the TA. Sponsor must include attribution that indicates work was funded with Measure W Funds from the TA. This provision applies to any project, or publication, that was funded in part or in whole by Measure W Funds. Acceptable forms of attribution include TA branding on Project-related documents, construction signs, public information materials, and any other applicable documents.
5.16 Entire Agreement. This Agreement constitutes the entire agreement between the Parties pertaining to its subject matter and supersedes any prior or contemporaneous written or oral agreement between the Parties on the same subject.
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 13 18971863.2
IN WITNESS WHEREOF, the Parties have hereunder subscribed their names as of the Execution Date.
CITY OF DALY CITY
By:
Name: Shawnna Maltbie
Its: City Manager
Approved as to Form:
_________________________________________
Legal Counsel for the City of Daly City
SAN MATEO COUNTY TRANSPORTATION
AUTHORITY
By:
Name: Carter Mau
Its: Acting Executive Director
Approved as to Form:
Legal Counsel for the TA
Exhibit A: Scope of Work Information
Exhibit B: Progress Reporting Template
Exhibit C: Reimbursement Claim Form
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 14 18971863.2
EXHIBIT A: SCOPE OF WORK INFORMATION
Westmoor Avenue and Westridge Avenue Intersections Quick Build
Sponsoring Agency: City of Daly City
Lead/Implementing Agency: City of Daly City
Contact: Shirley Chan, Sr. Civil Engineer
(650) 991-8231
[email protected]
333 90th Street, Daly City, CA 94015
Project Description and Scope of Work:
The Westmoor Avenue and Westridge Avenue Intersections Quick Build project proposes to install striping to channelize vehicular traffic along Westmoor Avenue and Westridge Avenue near Skyline Boulevard and pavement markings to improve pedestrian crossings at the intersections adjacent to Skyline Boulevard. The new painted curb extensions will prohibit vehicles from parking adjacent to the curbs around the intersection and “daylight” the intersection such that motorists will be able to better see pedestrians at the corners and pedestrians can better see oncoming traffic. These low-cost measures will also slow traffic exiting Skyline Boulevard onto the local streets and improve pedestrian crossing safety near two schools and a shopping center. In addition, the pedestrian signal heads and push buttons at the two traffic signals will be updated to countdown signals and accessible pedestrian signals.
Project Schedule:
Begin End _
Program or Planning 10/22 05/23
PE/Environmental n/a n/a
PS&E 06/23 03/24
Right-of-Way n/a n/a
Construction 04/24 04/25
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 15 18971863.2
Project Budget/ Source of Funding:
Include funding plan for project defined above, including use of TA staff support if applicable
List Fund Source Amount
Design (PS&E) $22,500 Local $2,500 $25,000
Construction $145,500 Local $14,500 $160,000
TA Support, if applicable
Total: $168,000 $17,000 $185,000
Other Sources*Measure A/W
Funding Amount Total**Phase
* The other fund sources are provided for informational purposes. **Total costs listed by each task/activity are best estimates and may be subject to change within the overall total amount for the awarded phase of the Project Scope of Work during the course of the Project.
Measure W Project Cash Flow Projection
The cash flow projection is provided for informational purposes only
Operating Responsibility: City of Daly City
Maintenance Responsibility: City of Daly City
Project Implementation Responsibility: City of Daly City
Project Oversight Responsibility: City of Daly City
Final Effectiveness Reporting Requirement: Project constructed and VMT reduction
1st Quarter
(Jul 1 -Sept 30)
2nd Quarter
(Oct 1 -Dec 31 )
3rd Quarter
(Jan 1 -M ar 31 )
4th Quarter
(Apr 1 -Jun 30)
1st Quarter
(Jul 1 -Sept 30)
2nd Quarter
(Oct 1 -Dec 31 )
3rd Quarter
(Jan 1 -M ar 31 )
4th Quarter
(Apr 1 -Jun 30)
$4,000 $4,000 $6,000 $8,000 $4,500 $18,500
$0 $7,500 $7,500
$0 $0
$0 $0 $0 $4,000 $4,000 $6,000 $8,000 $4,500 $7,500 $26,000 $0 $0 $0 $4,000 $10,000 $18,000 $22,500 $30,000
1st Quarter
(Jul 1 -Sept 30)
2nd Quarter
(Oct 1 -Dec 31 )
3rd Quarter
(Jan 1 -M ar 31 )
4th Quarter
(Apr 1 -Jun 30)
$50,000 $50,000 $30,000 $8,000 $138,000 $0 $160,500
$0 $0 $7,500
$0 $0 $0
$50,000 $50,000 $30,000 $8,000 $138,000 $0 $0 $0 $0 $168,000 $80,000 $130,000 $160,000 $168,000 $168,000 $168,000 $168,000Cumulative to Date Total
FY24 FY25
Subtotal
for
FY23-FY25
Project
Total
Construction
Subtotal
FY25 FY23
Total
Cumulative to Date
Phase/Activity
(e.g. Planning, PSE,
Construction)
FY25
Subtotal
FY24
PS&E
Phase/Activity
(e.g. Planning, PSE,
Construction)
FY23
Subtotal
FY23
FY24
Construction
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 16 18971863.2
EXHIBIT B: PROGRESS REPORTING TEMPLATE
SMCTA QUARTERLY REPORT
For Quarter of: [Month – Month Year]
SMCTA Project # 00XXX – [Project Title]
Contact: [Name, Title, Phone, email, address]
1) Scope:
[Describe project here, specify project limits, phases of project and Measure W funded component]
Project Status Summary: [Provide Status]
Issues: [List any issues, i.e. potential scope changes]
________________________________________________________________________________________________________ 2) Schedule: Original Baseline Current Baseline Current Forecast Major Milestones: Start Finish Start Finish Start Finish
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
[Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY
Progress This Quarter:
[Describe progress and activities]
Measure W Funds Expended This Quarter: $
Future Activities, Next Quarter:
[Describe planned future activities]
Projected Measure W Funds Expenditure Next Quarter: $
Issues: [List any issues, such as impacts to schedule]
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 17 18971863.2
3) Project Budget:
Phase/Activity
A B C D E F
Original
Budget (per
Funding
Agreement)
Current Cost
Estimate/Budget
Total Change from
Approved/Funding
Agmt (B-A)
Total
Expended to
date
% of Current
Budget
expended
(D/B)
% of Work
Completed
#DIV/0!
#DIV/0!
#DIV/0!
Total Scope of Work $0 $0 $0 $0 #DIV/0!
4) Measure W Budget:
Phase/Activity
A B C D E F
Original
Measure W
allocation
(per Funding
Agreement)
Current
Measure W
allocation
Change in
Measure W
allocation from
Approved/Funding
Agmt (B-A)
Total
Measure W
Expended to
date
% of current
Measure W
allocation
expended
(D/B)
% of Work
Completed
#DIV/0!
#DIV/0!
#DIV/0!
Total Scope of Work $0 $0 $0 $0 #DIV/0!
Issues: [List any issues, i.e. potential cost increases]
5) Funding: [List additional sources as needed, Fill out the following matrix for each phase. i.e. environmental, design, etc.]
Original Original % Current Current %
Estimated at
Completion EAC %
SMCTA #DIV/0! #DIV/0! #DIV/0!
Others:
Federal (specify) #DIV/0! #DIV/0! #DIV/0!
State (specify) #DIV/0!
Other (specify)
Total - #DIV/0! - #DIV/0! - #DIV/0! Contribution Contribution Contribution
Issues: [List any issues such as changes in non-Measure W funding]
[Carry over to additional pages as necessary]
Submit Progress Reports to Jennifer Williams at: [email protected]
San Mateo County Transportation Authority/City of Daly City Westmoor Avenue and Westridge Avenue Intersections Quick Build Project 18 18971863.2
SMCTA Project ID:
SMCTA Project Allocation:
Claim Date:
Claim Number:
Claim Period:
Claim Amount:
Measure W
Consultant/Contractor/ % of % of % of Prior Total Life to Date Budget Vendor Invoice # Invoice Total Fund Source1 Ttl Fund Source2 Ttl Measure W Ttl Measure W $ Measure W $ Balance #### #### ####
#### #### ####
#### #### ####
#### #### ####
Total - - #### - #### - #### -$ - - Quarterly Progress Report included? Y/N
Please issue check payable to: Agency
Contact person
Address
Exhibit C
$0.00
Funding Source
REIMBURSEMENT CLAIM
San Mateo County Measure W Funds
City Council Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Authorize the Interim City Manager to Execute a Professional Services Agreement with Brown and Caldwell for Water System Hydraulic Modeling Services
Recommended Action
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement for professional services with Brown and Caldwell of Walnut Creek, California, for as needed tasks related to hydraulic analysis for the City’s water system for a total not to exceed amount of $400,000.00.
Background
The hydraulic model for the City’s water system was originally developed by Brown and Caldwell in the 1990’s and updated several times since 2011.
In August 2022, as part of the City’s 10-Year Water System Master Plan, Brown and Caldwell developed a new hydraulic model for the City’s water system. Future hydraulic modeling and analysis will utilize the new hydraulic model to calculate and track various hydraulic components such as the volume of flow, velocity and water pressure through the water system. The hydraulic model will be used to analyze various scenarios to determine an appropriate distribution configuration and water main sizes required to deliver sufficient domestic and fire flow demands.
The City will use the model for on-going evaluation of issues, including assessing impacts of proposed new developments, evaluating “what-if” scenarios related to proposed new water pipelines, and updating the model and flow demands based on permanent changes.
Discussion
Staff released a Request for Proposals (RFP) for water system hydraulic modeling services on August 4, 2022 to fourteen (14) firms from the City’s 2021 General Engineering Services short list with expertise in hydraulic modeling. Proposals were received from two (2) firms and a panel consisting of staff from the Department of Public Works and the Department of Water and Wastewater Resources (DWWR) evaluated the proposals on their technical merits. Brown and Caldwell was ranked first and recommended for the services.
The scope of work with Brown and Caldwell under this professional services agreement includes the following:
•Assess the impact on the water system of proposed development projects and determine where additional facilities would be required if needed to provide sufficient pressure for City design criteria and fire code requirements.
Authorize the Interim City Manager to Execute a Professional Services Agreement with Brown and Caldwell for Water System Hydraulic Modeling Services Meeting Date: January 9, 2023
•Evaluate “what-if” scenarios related to proposed new or improved water pipelines. •Update the City’s water system hydraulic model based on permanent changes in the water system.
For each analysis, Brown and Caldwell will prepare a brief technical memorandum summarizing the model assumptions and results, along with appropriate figures.
Fiscal Impact
No appropriation is needed for this recommendation. For each evaluation associated with a development project, fees will be paid by the developer and will include a 20% City Administration fee. For City design project evaluations, the appropriate project budget will pay for the fees.
Summary/Conclusion
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement for professional services with Brown and Caldwell of Walnut Creek, California, for as needed tasks related to hydraulic analysis for the City’s water system for a total not to exceed amount of $400,000.00.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Alexander Yuen Richard Chiu, Jr.
Civil Engineer II Director of Public Works Attachments:
1. Brown and Caldwell Professional Services Agreement
-1-
AGREEMENT WITH BROWN AND CALDWELL
FOR DESIGN PROFESSIONAL SERVICES
FOR
City of Daly City
This Agreement, made and entered into this ____ day of __________, 2022 (the “Effective Date”) by and between the CITY OF DALY CITY, a municipal corporation existi ng under the laws of the State of California (”CITY"), and Brown and Cal dwell, a California S-Corporation ("CONSULTANT"):
Brown and Caldwell
201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
R E C I T A L S :
A. CITY desires certain construction document services hereinafter described as t he design services for water system hydraulic modeling services.
B. CITY desires to engage CONSULTANT to provide these consulting services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreem ent is as described in Exhibit A to this Agreement, the proposal from Brow n and Caldw ell dated September 1 st, 2022, and revised on December 1st, 2022, attached, and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsib le fo r the professional quality, tech nical accuracy and coordination of al l work furnished by CONSULTANT unde r this Agreement. CONS ULTANT shall, without additional compensation, correct or revise any negligent errors or omissions in its work.
CONSULTANT represents that it is qualified to fu rnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its r equirements for the project.
-2-
CITY shall ex amine documents submitted by CONSUL TANT and shall render d ecisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on the Effective Date and be effective for two (2) years.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. As long as CONSULTANT has not defaulted under this Agreement, C ITY shall pay CONSULTANT within 30 days of the date of CONSULTANT ’S invoices for s ervices performed and rei mbursable expenses incurred under t his Agreement. In consideration for the full performance of the services set f orth in Exhibit A, CITY agrees to pay CONSULTANT , on a lump sump cost for small-, medium -, and large-sized projects , pursuant to rates stated in Exhibit A to this Agreement , attached and incorporated by reference, not to exceed four hundred thousand dollars ($400,000.00).
SECTION 6 – TERMINATION
Without limitation to s uch rights or remedies as CITY shall otherwise have by law, CITY sh all have the righ t to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSUL TANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CIT Y'S payment of the amount require d to be paid, documents become the pro perty of CITY, and C ONSULTANT shall transfer them to C ITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents pre pared by CONSU LTANT in the performance of this Agreement , al though instruments of professional ser vice, upon paym ent to CONSULTANT, shall be the property of CITY, whether the project for which they are made is executed or n ot. Any such reuse will be at the CITY’S risk without liability to CONSULTANT.
SECTION 8 - INDEPENDENT CONTRACTOR
It is unders tood that CONSUL TANT, in the performance of the work and ser vices agreed to be performed, shall act as and be an independent contractor and shall not ac t as an agent or employee of the C ITY. CONSULTANT shall obtain no rights to retirement benefits or othe r benefits whic h accrue to CITY'S employees, and CONSUL TANT hereby expressly waives any claim it may have to any such rights.
-3-
SECTION 9 - CONFIDENTIALITY
All reports and documents prepared by CONSULTAN T in connection with the performance of this Agreement are confidential until released by CITY to the public. CO NSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consen t of CITY before any such release.
SECTION 10 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree wi th the performance of the services under this Agreement.
SECTION 11 – USE OF SUBCONSULTANTS
CONSULTANT shall not subcontract any services to be performed by it under this Agreement without the prior written approval of the CITY, except for service firms engaged in drawing, reproduction, typing, and printing. CONSULTANT shall be solely responsible for reimbursing any subconsultants and the CITY shall have no obligation to them.
SECTION 12 - CONSULTANT'S STATUS
It is expressly agreed that in the performa nce of the professional serv ices requ ired under this Agreement, CONSULTANT shall at all times be considered an independent CONSULTANT as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which t he result is accomplished. Nothing herein shal l be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement .
SECTION 13 – SB 1383 COMPLIANCE
To the extent applicable, CONSULTANT shall comply with the requirements set forth in SB 1383 and Public Contracts Code Section 22150 for the procurement of re cycled paper products.
To the extent that the fitness and quality are eq ual, CONSULTANT shall purchase recycled products, as defined in Public Contracts Code Section 12200 instead of nonrecycled products.
Upon completion of the term of this Contract, CONSULTANT shall provide records to the CITY demonstrating compliance with this section, includ ing copies of all invoices, receipts, or other proofs of purchase that detail the procurement of paper products.
SECTION 14 - INDEMNITY
To the fullest extent per mitted by law (including, without limitation, Califor nia Civil Code Sections 2782 and 2782.6), CONSULTANT agree to d efend (with legal counsel acceptable to the CITY), indemnify and hol d harmless the CITY, its officers, agents, officials, representatives, employees and volunteers (collectively “Indemnitees ”) from and ag ainst any a nd all claims, demands, actions, losses, d amages, injuries, and liability , that arise ou t of, pertain to, or rela te to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful miscon duct of
-4-
CONSULTANT, any Subconsultant, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Such obliga tions to def end, hold ha rmless a nd indemnify a ny Indemnitee shall not apply to the extent that such Liabilities are arise out of the negligence, active negligence, or willful miscondu ct of Indemnitee.
Acceptance by the CITY of the work performed u nder this Agr eement does not operate as a rele ase of CONSUL TANT from such professional responsibili ty for the work perform ed pursuant to this Agreement.
The duty of CONSUL TANT to indemnify and hold harmless as set forth above, shall include the duty to d efend as set fort h in Section 2778 of the California Civil Code, provided, however, that nothing herein s hall be constr ued to require the CONSUL TANT to indemnify the CITY, its subsidiary districts, its officers, agents or employees against any responsi bility for liability in contraventio n of Section 2782 of the California Civil Code. Regardless of any other term of this Agreement , in no event shall either party be responsible or liable to the other for any incidental, consequential, or other indirect damages.
CONSULTANT expressly and sp ecifically agree to waive any and all subrogation rights on general and a uto liability policies it may have against the C ITY, its subsidiary districts, officers or employees. Indemnification and waiver of subrogation contained in this sec tion shall remain operative and in full force and effect regardless of any termination of this Agreement.
SECTION 15 - INSURANCE
CONSULTANT shall procure a nd maintain f or t he dura tion of the contract a nd three years thereafter (five years for building o r major improvement s) insurance against claims fo r injuries to persons or damages to prope rty which may arise from or in connection with the performance of th e work hereun der and the results of that work by the CONSULTANT , his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad a s:
1. Commercial General Liability (CGL): Insurance Services Office ( ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, i ncluding products -completed operations, personal & a dvertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate l imit shall apply separately to this project/lo cation or the gener al aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering a ny auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8 ) and non-ow ned autos ( Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compen sation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of n o less than $1,000,000 per accident for bodily injury or disease.
-5-
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less th an $1,000,000 per occurrence or claim, $2,000,000 aggregate
If the CONSULTANT maintains hig her limits than the minimums shown above, the C ITY requires and shall be e ntitled to coverage for the higher li mits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to con tain, the following provisions:
Additional Insured Status
The CITY, its elected and appointed officials, employees, and agents are to be covered as additional insured on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or eq uipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 07/04 or equivalent or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance covera ge shall be primary insurance as respects the CITY, its elected and appointed of ficials, employees, and agents. Any insurance or self-insurance maintained by the CITY, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the CITY.
Waiver of Subrogation
CONSULTANT hereby grants to CITY a waiver of an y right to subrogation on its general and automobile liability policies which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under suc h insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this wai ver of subrogation, but this provision applies re gardless of whether or not the C ITY has r eceived a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the CITY. The CITY may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay lo sses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
-6-
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1. The Retroactive Date mu st be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims -made policy f orm with a Re troactive D ate prior to the contr act Effective Date, the CONSULTANT must purchase “extended reporting” cover age for a minimum of five (5) years after completion of work.
Verification of Coverage
CONSULTANT shall furnish the C ITY with origin al certificates and amendatory endors ements or copies of the applicable policy langua ge effecting coverage required by thi s clause. All certificates and endorsements are to be received and approved by the C ITY before work commences. However, failure to ob tain the required documents prior to t he work beginning shall not waive the CONSULTANT ’s obligation to provide them. The CITY reserves the right t o require copies with confidential information redacted of all required insurance policies, including endorsements required by these specifications, at any time.
SECTION 16 - NONASSIGNABILITY
Both parties her eto recognize that this Agreement is for the personal services o f CONSULTANT and cannot be transferred, as signed, or subcontracted by CONSULTANT without the prior written consent of CITY.
SECTION 17 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by an d between the parties hereto that CONSULTANT is skilled in the profes sional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perfor m the work in the accordance with gene rally accepted engineering standards in effect at the time of services , and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
SECTION 18 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provi sions of any ordi nance or law shall n ot be deemed to be a waiver of such term, covena nt, condition, ordinance or law or of any subs equent breach or violation of the same or of any other term, covenant, c ondition, ordinance or law or of any subsequent breac h or violation of the same or of any other term, con dition, ordinance, or law. The s ubsequent
-7-
acceptance by either party of any fe e or other money which may become d ue hereunder shall not be deemed to b e a waiver of any preceding breach or violation by the other party of a ny term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 19 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceab le by a court of compete nt jurisdiction, t he remaining provis ions of this Agreement shall continue in full force and effect.
SECTION 20 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the fil ing of a cost bill) by the prevailing par ty in any action or actions to enforce t he provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court , or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agr eement that neither party s hall have to pay the other more than $5000 for attorney fees arising out of a n action, or actions to enforce the provisions of this Agreement.
SECTION 21 - NON-DISCRIMINATION
CONSULTANT warrants that it is a n Equal Opportunity Employer and shall comply w ith applicable r egulations governing equal em ployment opportunity. Neither CONSULTANT nor any of its subconsul tants shall discriminate in the emp loyment of any person because of race, color, national origin, a ncestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qua lification pursuant to the Californ ia Fair Employment and Housing Act.
SECTION 22 - MEDIATION
Should any disp ute arise out of this A greement, any party may request that it be su bmitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreemen t, the partie s shall each submit one name from media tors listed by either the Am erican Arb itration Association, the State Mediation and Conciliation Service, or other agreed -upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the part ies. Neither p arty shall be deemed the prevailing p arty. No party shall be permitted t o file a legal action without first meeting in mediation and maki ng a good faith attempt to reach a m ediated settlement. The mediation process, once commenced by a meeti ng with the mediator , shall last until a greement is reached by the parties but not more than 60 days, unless the maximum time is extended by the partie s.
SECTION 23 - LITIGATION
CONSULTANT shall testify at CITY'S req uest if li tigation is brought against CITY in
-8-
connection with CONSULTANT'S se rvices under this Agreement. Unless the actio n is brought by CONSULTANT, o r is based upon CONSULTANT'S wrongdoi ng, CITY shall compensate CONSULTANT for preparation for testimony, testimon y, and travel at CONSULTANT'S expert hourly rates at the time of actual testimony.
SECTION 24 - NOTICES
All no tices hereunder shall be giv en in writing and mailed, postage pr epaid, addressed as follows:
To CITY: City Engineer
City of Daly City
Public Works – Engineering Division
333 90th Street
Daly City, CA 94015
To CONSULTANT: Richard Terrazas
Brown and Caldwell
201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
SECTION 25 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDM ENT
This document rep resents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior neg otiations, representa tions, and a greements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
SECTION 26 – AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite p ower and a uthority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrant s that the individuals who have s igned this Agreemen t have the legal power , right, and authority to make this Agreement and to bind each respective party.
-9-
SECTION 27 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the l aws of the Sta te of California and, in the event of litigation, venue will be in the County of San Mateo.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agree ment the day and year first above written.
CITY OF DALY CITY CONSULTANT
Brown and Caldwell
_______________________________ _________________________________ Thomas J Piccolotti Richard Terrazas
Interim City Manager Project Management Director
APPROVED AS TO FORM
_______________________________
Rose Zimmerman
City Attorney
Revised Proposal | Prepared for
The City of Daly City
Water System Hydraulic
Modeling Services
December 1, 2022
EXHIBIT A
201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
T | 925.937.9010
www.brownandcaldwell.com
December 1, 2022
Alexander Yuen, Civil Engineer II
City of Daly City
Public Works Department–Engineering Division
333–90th Street
Daly City, CA 94015
Subject: Revised Proposal to Provide Water System Hydraulic Modeling Services Dear Mr. Yuen,
The City of Daly City (City) continues to experience commercial and residential growth with redevelopment of older buildings and higher density residential developments on the horizon. This population growth requires an updated assessment to understand the potential impacts of proposed water demands on the City’s existing water system infrastructure. This Water System Hydraulic Modeling Services contract maintains the City’s ability to develop, plan, and prioritize water system capital improvement projects and ensure reliability to its customers.
A trusted, local partner with 30 years of direct experience with Daly City to keep project management simple // A trusted local partner that has a proven track record with the City and a specialized team to navigate the wide variety of water engineering projects are required to achieve successful project execution. Brown and Caldwell (BC) is that partner. For over 30 years, BC has successfully worked on the City’s water system, including the development of the City’s initial water system hydraulic model and master plan in 1991. We are currently hold the existing Daly City Water System Hydraulic Modeling Services contract project and have successfully executed 22 task orders over the past four years. Our team’s direct understanding of your facilities, staff, concerns, and objectives allows us to keep our services to the City efficiently streamlined making your job of managing subtasks from this contract simple.
A familiar team with proven experience to keep workflow efficient and costs low // To meet your project objectives and to support your engineering team, we have assembled a team of seasoned professionals who have decades of proven water system modeling and planning experience and direct experience working with the City. Working with a team that your staff are already familiar with brings value in maintaining a streamlined workflow and keeping time and costs down with our team’s institutional knowledge.
Project Manager and Lead Project Engineer Kevin Kai, PE, will manage and lead each task order. Kevin has been working with the City for the past 15 years leading, developing, and analyzing the hydraulic model for proposed development projects including the Jefferson Union High School District (JUHSD) Master Plan Development, Serramonte Center Expansion, and Midway Village Redevelopment, among many others.
EXHIBIT A
Mr. Alexander Yuen
City of Daly City
December 1, 2022
Additionally, we have included Micaela Swain, P.E., to serve as the lead for hydraulic modeling and water supply assessments (WSA). Micaela has hands-on experience on the current Daly City Water System Hydraulic Modeling contract and led the past two Daly City WSAs for Midway Village Redevelopment and JUHSD Master Plan Development. Our team also includes Meagan O’Hare, whom the City is familiar with as well. Meagan had a significant hydraulic modeling role on the recent Water Distribution System Master Plan. Her in-depth knowledge of the water system model will add value to being our efficiency. Rounding out our team is a group of experts who have Daly City experience. They are available for technical advisement and quality review to ensure for high-quality deliverables to the City. Our team is experienced and prepared to tackle your next water system hydraulic modeling project tasks!
BC acknowledges that we have received and read the City’s Questions and Answer addendum posted on August 25, 2022. BC also reviewed the Sample Professional Services Agreement and provided comments for modifications at the end of this proposal as an appendix.
BC also acknowledges that if an agreement is mutually agreed upon and executed it will be effective for two years and the overall not to exceed contract amount will be $400,000.
The BC team is very excited to continue providing the City with efficient and streamlined hydraulic modeling services. As a vice president, I am authorized to submit proposals on behalf of the firm. If you have any questions about this proposal, please contact Kevin Kai at 925.210.2333 or by e-mail at [email protected]. We look forward to the opportunity to continue our partnership and support the City.
Very truly yours,
Brown and Caldwell
Richard Terrazas, PE Kevin Kai, PE
Vice President Project Manager
Walnut Creek, CA Walnut Creek, CA
EXHIBIT A
Section 1: Qualifications and Experience
Water System Hydraulic Modeling Services // 4
— KEVIN KAI, P.E., Project Manager
Section 1: Qualifications and Experience
Brief Firm Introduction
With a 75-year legacy, BC is one of the largest, environmentally focused firms in the nation and a leader in adapting state-of-the-art approaches to safeguard drinking water, improve vital water infrastructure, and restore habitats to keep our communities thriving. We offer full-service engineering, construction, and program management services by way of our 1,900 employee-owners located throughout the U.S., with nearly 100 professionals locally in our Walnut Creek (corporate headquarters), San Francisco, and San Jose offices.
We offer a team of water system planning engineers whose careers are dedicated to hydraulic modeling and planning for government and utility agencies throughout the Bay Area, as well as nationally. Our team is familiar with cities like Daly City where water pressure zones vary, water infrastructure is aging, and affordable multi-family housing developments are on the rise—all impacting water capacity, performance, and reliability. At BC, our team brings forth technical expertise and practical experience to help clients like Daly City determine whether the existing water system can support new developments. We advise on what is needed to meet minimum fire flow requirements and projected capacity demands. Our expert consultation is supported by modeling and analysis, evaluation of various scenarios, and testing and validating asset data—all to help you decide the best return on your investment.
Hydraulic Modeling Capabilities
BC’s capabilities of providing hydraulic modeling services include:
− 50 in-house hydraulic modelers locally and nationally − 7 in-house hydraulic modelers who have worked on Daly City projects − Proficiency in InfoWater Pro by Innovyze and ArcGIS
− Capability to provide pipe capacity evaluation, fire flow analysis, storage and pump station capacity and operation analyses, water age, and model calibration, and identify hydraulic capacity improvements − First-hand knowledge and understanding of Daly City’s Water Distribution System Master Plan (WDSMP), including the water system hydraulic model because BC recently updated it Our Background and Relevant Experience with Daly City
Over the past 30 years, BC has served as a trusted advisor on many of the City’s most important water, wastewater, and storm drain projects. Most recently, BC completed the water system hydraulic model as part of the WDSMP. In the last 15 years, we have provided as-needed water system hydraulic modeling services directly for the City. As a result, we are intimately familiar with your water systems, including successfully executing 22 task orders over the past four years, and have fostered positive working relationships with following Daly City staff:
− Jeff Bastian, Project Development Coordinator
− Alexander Yuen, Project Manager
− Roland Yip, Project Manager
− Shirley Chan, Project Manager
− Michael Burnfield, Project Manager
As your trusted partner, we have consistently demonstrated our dedication, reliability, and responsiveness in meeting your project needs. The consistency and continuity of service you’ve experienced from us is deliberate for the success of your projects. This success is attributed to having provided the City the same project manager, Kevin Kai, P.E, for the last 15 years. Kevin has served as your point of contact and project manager for the entire as-needed water system hydraulic modeling services; he will bring lessons learned and institutional knowledge for this contract.
EXHIBIT A
Section 1: Qualifications and Experience
Water System Hydraulic Modeling Services // 5
Under Kevin’s project management leadership, BC has completed more than 20 task order projects in the last four years under our current master services agreement with the City:
Subtask
No.
Project Name Contract
Value
($)
City Project
Manager
Proposed project team members herein who have participated in the contract above include Kevin Kai, Paul Selsky, Micaela Swain, and Amy Martin.
Other Similar Experience
To further demonstrate our capabilities, the projects below are a sample of our water system hydraulic modeling experience with comparable agency clients:
Project Name and Brief Description Contract
Value ($)
Client
Agency
EXHIBIT A
Section 2: Project References
Water System Hydraulic Modeling Services // 6
Section 2: Project References
Water System Hydraulic Analysis
Daly City, California
For the last 20+ years, BC has served as the
City’s potable water system expert, assisting
in system planning, upgrades, and
construction. Using InfoWater Pro software,
we developed a water distribution system
model for the latest water system master
plan, evaluating the existing distribution
system with emphasis on system ability to
support redevelopment projects and
firefighting needs. We evaluated the available
fire flows for the whole city to identify areas
that are vulnerable during fires. We also used
the model to analyze whether the existing
water system had capacity to deliver water
service to new developments and identified
necessary improvements.
We helped the City develop a set of evaluation criteria for water system management. Ongoing assignments focused on efficient water delivery and modifying water pressure zone boundaries to confirm adequate pressure and fire flow. We also helped the City look ahead to potential redevelopment, included relocating zone boundaries, adding new pressure reducing valve station, designing a new booster pump station (BPS), and replacing a small welded steel tank with a 2 MG partially-buried concrete tank on the same site for new developments and re- developments. Just within the last 3 years, we completed hydraulic analysis and Water Supply Assessment (WSA) when required for the following major developments in Daly City:
1. The Midway Village redevelopment project was a multi-phased major housing development in the Bayshore area. BC added this private water system to the hydraulic model and evaluated the potential impact of this development on the City’s water system.
2. Jefferson Union High School District (JUHSD) Master Plan and the JUHSD Faculty and Staff Housing project that will provide affordable housing to educators and school staff.
3. Serramonte Shopping Center expansion project was a much-needed upgrade to the iconic regional shopping hub constructed back in 1968.
As a separate but closely related project, Our Urban Water Management Plan updates in 1990, 1995, 2000, 2005, 2010, 2015, and 2020 have kept the City abreast of gradual declines in unit water demands and determined when overall demand may outstrip the individual supply guarantee.
CLIENT AGENCY
CLIENT
REFERENCE
CONTACT
CONTRACT VALUE
PROPOSED
PROJECT TEAM
MEMBERS
EXHIBIT A
Section 2: Project References
Water System Hydraulic Modeling Services // 7
10-Year Water Distribution System Master Plan
Daly City, California
BC last prepared the City of Daly City’s water distribution system master plan in 1991. With the City’s recently updated 2030 General Plan serving as a catalyst, the City had a need to update its master plan to allow for continued distribution of drinking water to its customers.
More than 30 years later since the 1991 version, and with no other updates since then, BC was hired to update the City’s water distribution system master plan, which had a strong focus on hydraulic capacity and condition of the water system. This project is ongoing with 95% complete to date.
The master plan serves as a strategic planning guide for upgrading, improving, and expanding the water system. The City recognized the need to assess its aging facilities to determine potential rehabilitation or replacement projects. BC performed a risk assessment for the City’s water piping using Innovyze’s InfoAsset Planner, which analyzed each pipe’s risk of failure. The resulting information allowed the City to prioritize pipe integrity inspections, and develop capital projects. The water system risk assessment was developed in coordination with a recent update to the City’s Drinking Water Risk and Resiliency Assessment.
BC updated the City’s existing Innovyze InfoWater hydraulic model to analyze the water distribution system. Piping in the models was updated to match the City’s latest geographic information system (GIS) piping. Existing flows were updated and flows for planned developments were added to the models. The master plan evaluated the hydraulic capacity of the City’s water system under existing and future conditions, including analyzing fire flow, pumping, and storage analysis.
BC developed a quality assurance plan to provide a greater level of accuracy in the development of the hydraulic and risk models and the master plan report. BC national subject matter experts were engaged to perform detailed reviews of results and document compliance with industry standards.
CLIENT AGENCY
CLIENT
REFERENCE
CONTACT
CONTRACT VALUE
PROPOSED
PROJECT TEAM
MEMBERS
EXHIBIT A
Section 2: Project References
Water System Hydraulic Modeling Services // 8
Master Planning Updates and Hydraulic Analyses
Antioch, California
Master Plan Updates. BC developed the City of Antioch’s original water system master plan and has completed five comprehensive updates, each including an update to the City’s capital improvement program (CIP). Many of the recommended projects have been designed and implemented, improving the City’s ability to provide service to its customers.
Recently, BC finalized the City’s 2020 update of the master plan. BC reviewed potable water demands and developed updated projections through 2050. We used this information, recently implemented capital improvement projects, and the City’s latest SCADA data and operational parameters to update and recalibrate the City’s hydraulic model. This process involved building and running models under different scenarios and varying conditions, which allowed BC to identify deficits and develop solutions.
We also assessed the City’s raw water transmission, treatment facilities, and treated water distribution system to identify improvements needed to maintain levels of service and meet regulatory requirements and future demands. Additionally, the update included a desktop risk assessment of the distribution system to identify additional improvements required for improved redundancy and resiliency. The plan includes a regulatory review to assess the City’s ability to meet current and future federal and state regulations.
On-Call Hydraulic Modeling Services. After completion of the 2020 master plan update, the City of Antioch award BC with a separate contract to provide on-call hydraulic modeling and analyses to support projects identified in the CIP.
As part of the on-call services, and utilizing the InfoWater Pro software, we developed a water distribution system model for the City of Antioch to evaluate the existing distribution system with emphasis on system ability to support water system maintenance and operation activities. BC is using the hydraulic model to evaluate the impact of taking one or more existing reservoirs out of services for repainting will have on the system pressure and the capacity to maintain the required fire flow within the affected pressure zone. BC is also providing hydraulic modeling support to evaluate the water distribution system improvements necessary to convey water between the City of Antioch and City of Brentwood. Both cities intend to construct an emergency inter-tie that will be mutually beneficial. The proposed inter-tie will be modeled under various demand conditions to determine the potential impact to the existing water systems.
CLIENT AGENCY
CLIENT REFERENCE
CONTACT
CONTRACT VALUE
PROPOSED PROJECT
TEAM MEMBERS
EXHIBIT A
Section 4: Review of Preliminary Scope of Work and Schedule Water System Hydraulic Modeling Services // 9
Section 3: Resumes
Kevin F. Kai, P.E. | Project Manager
Kevin has 26 years of civil engineering experience in planning, design, and construction of water and wastewater infrastructure. For the last 15 years, Kevin has served Daly City as a point of contact and project manager for the Water System Hydraulic Modeling Services contract, including the most current contract for which he led all 22 task order projects in the last four years. He routinely coordinates a multidiscipline team of engineers and subconsultants to put together accurate bid packages resulting in successful construction with minimal change orders. Kevin has hands-on experience in preparing plans, contract documents, and specifications for pipeline construction using trenchless technologies, such as microtunneling, pipe ramming, cured-in-place-pipe (CIPP), slip lining, pipe bursting, and horizontal directional drilling. He has coordinated compliance with permits, environmental documents and regulatory agencies during both design and construction phases. His expertise includes applying GIS technologies and hydraulic modeling for utility systems. He has prepared master planning reports that aided various-sized communities in effectively planning, managing, and operating their facilities. Kevin has working knowledge in the following computer programs:
Infowater Pro, ArcGIS Pro, AutoCad Civil 3D, Navisworks, Projectwise, MS Project, and Excel.
Hydraulic Analysis Projects, City of Daly City, California Project Manager. Kevin managed tasks for numerous hydraulic analysis projects throughout the City of Daly City. He oversees day-to-day activities and ensures that the project is completed satisfactorily, on schedule and within budget. He reviewed the current California Fire Code and estimate building fire flow requirements based on the project information on proposed building types. He coordinated with the North County Fire Authority to present project concepts and confirmed fire flow requirements. He analyzed various scenarios under peak hour, maximum day, and average demands to determine the distribution pipeline size and configurations, available fire flow and residual pressure, and locations and setting of pressure-reducing facilities.
Water Supply Assessment for JUHSD MP, City of Daly City, California Project Manager. BC prepared a Water Supply Assessment (WSA) for the proposed Jefferson Union High School District Master Plan in accordance with the requirements of Senate Bill 610, now Water Code Sections 10910 and 10911. This project included an assessment of Daly City’s supply availability to serve the proposed project in normal, dry, and multiple dry years. Kevin oversees day-to-day activities and ensures that the project is completed satisfactorily, on schedule and within budget.
Hydraulic Analysis Projects, City of Antioch, California Project Engineer. Kevin updated the hydraulic model for the treated water system and analyzed various scenarios to determine the distribution pipeline size and configurations, available fire flow and residual pressure, and locations a nd setting of pressure-reducing facilities. He reviewed the California Fire Code and estimate building fire flow requirements based on the project information on proposed building types.
Hydraulic Analysis Projects, Confidential Client, California Project Engineer. Kevin performed hydraulic studies for a confidential algae-to-biofuels company. This involved evaluating pipe network configuration for concentrating and dewatering algae from large open ponds. Kevin performed multiple hydraulic analyses for the client. He developed hydraulic models for proposed algae transportation network and analyzed various scenarios to determine the distribution pipeline size and configurations, delivery pressure, and setting of control valves. The team also evaluated methods to inject carbon dioxide efficiently into the ponds and modeling the chemistry of the pond water to be able to maximize absorption of atmospheric carbon dioxide.
EDUCATION
M.S., Environmental Engineering
and Science, Stanford University,
California, 1996
B.S., Civil Engineering, The
University of Iowa, 1995
REGISTRATION
Professional Engineer, Civil,
California, No. C60024, 2000
Professional Engineer, Civil,
Oregon, No. 74902PE, 2004
Water Distribution Operator, Grade
D2, California, No. 27806, 2004
Water Treatment Operator, Grade
T2, California, No. 24874, 2003
EXPERIENCE
26 RELEVANT EXPERTISE
• Pipeline rehabilitation design
using trenchless technologies
• Project alignment and
easement evaluation using
ArcGIS
• Hydraulic modeling and
analysis using Infowater,
H2OMap, H2ONet
• Infrastructure planning and
design using AutoCAD Civil 3D
and MicroStation Inroads
EXHIBIT A
Section 4: Review of Preliminary Scope of Work and Schedule Water System Hydraulic Modeling Services // 10
Micaela Swain, P.E. | Hydraulic Modeler and Water Supply Assessment Lead Micaela is a professional civil engineer with 6 years of experience in the civil engineering industry. She has experience developing hydraulic models and preparing water planning documents for agencies throughout Northern California , including Daly City, Antioch, Sacramento and Roseville. She has served as the water supply assessment lead for the Midway Village Redevelopment and JUHSD Master Plan task order projects, both under the current Daly City Water System Hydraulic Modeling Services contract. She also has experience in design of water storage tanks, pipelines, and booster pump stations. She is proficient in using modeling software, such as Innovyze InfoWater and Bentley's Haestad to analyze a variety of water related projects. Micaela has developed water master plans, risk and resilience documents, water supply assessments, urban water management plans, hydraulic models, and construction documents.
Water Supply Assessment for Midway Village Redevelopment, City of Daly City, California
Project Engineer, WSA Lead. BC prepared a Water Supply Assessment (WSA) for the proposed Midway Village Redevelopment in accordance with the requirements of Senate Bill 610, now Water Code Sections 10910 and 10911. This project included an assessment of Daly City’s supply availability to serve the proposed Midway Village Redevelopment in normal, dry, and multiple dry years. Micaela researched the available water supply sources for the proposed development, calculated the water demand for the proposed development, wrote the draft and final WSAs, and did the WSA result presentation to the City.
Water Supply Assessment for JUHSD MP, City of Daly City, California Project Engineer. BC prepared a WSA for the proposed Jefferson Union High School District Master Plan in accordance with the requirements of Senate Bill 610, now Water Code Sections 10910 and 10911. This project included an assessment of Daly City’s supply availability to serve the proposed project in normal, dry, and multiple dry years.
Micaela researched the available water supply sources for the proposed development, calculated the water demand for the proposed development, wrote the draft and final WSAs, and did the WSA result presentation to the City.
Water System Master Plan Update, City of Antioch, California Project Engineer. BC is updating the City of Antioch’s Water System Master Plan, which includes a review of their raw water infrastructure, treatment facilities and distribution system. Micaela is the project engineer and modeler for this project and is updating the distribution system hydraulic model to reflect current system configuration. She is also updating the City’s water demand projections through 2045 and helping develop Capital Improvement Projects.
Davis Water Model Update, City of Davis, California
Project Manager. The City of Davis wished to update their existing Innovyze InfoWater water system hydraulic model.
Micaela was the project manager and main modeler for this project. This project included updating the model using the City’s GIS data, facilities information and controls, and system demands and operational and field calibration of the model. She also developed model scenarios and develop a model development report.
Placer County Water Agency (PCWA) Conveyance and Supply Interties, City of Roseville, California Project Engineer/Hydraulic Modeler. BC is providing hydraulic modeling support to evaluate the water distribution system improvements necessary for the City of Roseville to convey between 2 to 2.5 mgd to PCWA water system, which intends to supply water to the Regional University area in the future. BC is also determining the improvements necessary in the PCWA Foothill-Sunset-Ophir water system to provide increased supply from PCWA to the City during drought conditions. Increased supply from PCWA to the City will be modeled as demands at various interties throughout the PCWA system. Micaela performed the West Placer hydraulic modeling assessment and presented results to both the City and PCWA in various meetings.
Sacramento Suburban Water District Water Model Update, Sacramento Suburban Water District Project Engineer/Hydraulic Modeler. The District wishes to update their existing Innovyze InfoWater water system hydraulic model. Micaela is the project engineer and main modeler for this project. This project includes updating the model using the District’s GIS data, facilities information and controls, and system demands and operational and field calibration of the model. She is also developing model scenarios and developing a model development report.
EDUCATION
M.S., Engineering Science,
University of the Pacific, Stockton,
2015
B.S., Civil Engineering, University
of the Pacific, Stockton, 2015
REGISTRATION
Professional Civil Engineer,
California, No. C90041, 2019
EXPERIENCE
6 years
RELEVANT EXPERTISE
• Master Planning
• GIS software
• Innovyze InfoWater Pro
modeling software
• Bentley Haestad modeling
software
• RRA/ERP
• UWMP
• AutoCAD
• Civil 3D
EXHIBIT A
Section 4: Review of Preliminary Scope of Work and Schedule Water System Hydraulic Modeling Services // 11
Meagan O'Hare, E.I.T. | Hydraulic Modeler
Meagan O’Hare has experience with water distribution modeling and master planning. She played a crucial role as the lead modeler for Daly City’s Water Distribution System Master Plan Update. Her background primarily involved watershed and surface water modeling, and with troubleshooting hydrologic/hydraulic models. Meagan has training and experience with InfoWater, WaterGEMS, SewerGEMS, InfoWorks ICM, PCSWMM, and with GIS software. 10-Year Water Distribution System Master Plan, City of Daly City, California Project Engineer. BC is 95% complete with the update to the City’s water distribution system master plan, which had a strong focus on hydraulic capacity and condition of the water system. BC updated the City’s existing Innovyze InfoWater hydraulic model to analyze the water distribution system under existing and future conditions, including analyzing fire flow, pumping, and storage analysis. Meagan was the project engineer for the pump station analysis, storage evaluation, and hydraulic model updates. She assisted in model calibration, future demand allocation, overall CIP development, and with writing the updated Master Plan document.
Serrano WD Master Plan Update, Serrano Water District, Irvine, California Project Engineer. Updated existing District hydraulic model. Performed hydrant field testing. Calibrated used the model for system evaluation and future planning.
Developed a prioritized CIP to facilitate budgeting and funding of projects needed to serve current and future water demands Assisted in writing master plan update.
Secondary System Master Plan Update, Weber Basin Water Conservancy District, Layton, Utah
Project Engineer. Created an updated hydraulic model for the pressurized secondary irrigation system. Calibrated and used the model for system evaluation and future planning.
Project Fremont Water Evaluation, Confidential Client, Eagle Mountain, Utah Project Engineer. Updated existing city hydraulic model to evaluate supply options for a new development. Performed hydraulic analysis in WaterGEMS for six phases of construction. Assisted with cost estimates for proposed design alternatives.
Collection System Engineering, Central Valley Water Reclamation Facility, Utah Project Engineer. Assisted in the development of a collection system hydraulic model in InfoWorks ICM of CVWRF’s sewer trunk lines using survey data.
FH 2021 Water Plan Update, Town of Friday Harbor, Friday Harbor, Washington
Project Engineer. Created an updated hydraulic model for the town’s water distribution system. Calibrated and used model for system evaluation and future planning.
Identified improvements and assisted in writing updated town Water Plan.
Aqua Planning- Modeling Support, Aqua Services, Philadelphia, Pennsylvania Project Engineer. Assisted in developing a hydraulic model for the Southeast Pennsylvania (SEPA) system which supplies an average of 100 mgd. Created a 1:1 relationship between the GIS and water model. Assisted with model calibration.
LCR Water Rights Expert Witness, Navajo Nation
Project Engineer/Modeler. Built water distribution system models that detailed existing and future water supply and distribution needs. Evaluated existing systems for pressure, high-velocity, and head loss issues, and projected population growth and future land use. The modeling effort included demand calculation, existing system evaluation, future system evaluation, storage analysis, and cost estimates.
EDUCATION
B.S. Biological Engineering
Environmental Concentration,
University of Arkansas 2019
EXPERIENCE
2.5 years
RELEVANT EXPERTISE
• Geographic Information
Systems (GIS)
• Hydraulic Modeling
• Hydrologic Modeling
• Water System Master Planning
EXHIBIT A
Section 4: Review of Preliminary Scope of Work and Schedule Water System Hydraulic Modeling Services // 12
Colin Ricks, P.E. | Project QA/QC Reviewer
Colin Ricks has contributed to the success of dozens of hydraulic modeling and planning projects for cities, service districts, and US military bases across the country. Colin has extensive experience using the latest GIS and water distribution modeling software, including InfoWater, WaterCAD, and EPANET. He also has experience with sewer modeling and transient (surge) analysis, as well as bathymetric surveying and Vis ual Basic for Applications (VBA).
Water Distribution System Master Plan, City of Daly City, California Quality Control Review. Reviewed storage calculations, the fire flow technical memorandum, and some sections of the report. BC is 95% complete with the update to the City’s water distribution system master plan, which had a strong focus on hydraulic capacity and condition of the water system. BC updated the City’s existing Innovyze InfoWater hydraulic model to analyze the water distribution system under existing and future conditions, including analyzing fire flow, pumping, and storage analysis.
Secondary System Master Plan update, Weber Basin Water
Conservancy District, Layton, Utah
Project Manager. Created a new hydraulic model for the pressurized secondary irrigation system. Calibrated and used the model for system evaluation and future planning. Developed a prioritized CIP to facilitate budgeting and funding of projects needed to serve current and future water demands.
Supply Demand and Transmission Master Plan, Jordan Valley Water Conservancy District, West Jordan, Utah
Engineer. Updated hydraulic model from GIS. Developed a master plan and a capital improvements plan that represents the most cost-effective supply and conveyance improvements.
Shem Liechty, P.E. | Primary Technical Advisor: Hydraulic Modeling Shem Liechty is BC’s Subject Matter Specialty Leader for Master Planning and Hydraulic Modeling. Serving as project manager, technical lead, or project engineer, Shem has performed more than 100 water modeling and master planning projects in the United States, Mexico, and overseas. He is familiar with and has employed several hydraulic modeling software products.
Water Distribution System Master Plan, City of Daly City, California QA/QC. Shem directed the activities of the modeling team associated with developing the evaluation criteria and updating the hydraulic model and enhancing it to perform extended period (24-hour) simulation which allowed a more thorough evaluation of storage and pumping. He also oversaw evaluation of the distribution system using the hydraulic model to identify deficiencies and develop improvements.
Michelson Water Recycling Plant Recycled Water Hydraulic Modeling, Irvine Ranch Water District, California
Technical Advisor, QA/QC. Shem’s role on the project was to provide technical direction and review of the team’s hydraulic analysis and recommendations.
Several alternatives were developed and evaluated for increasing conveyance capacity using the District’s hydraulic model.
Creation of a Dynamic Operations Model, Sacramento County Water Agency (SCWA), California
QA/QC. Shem performed QA/QC reviews of the hydraulic model BC developed for SCWA’s dynamic hydraulic operations model of SCWA’S north, central, and south service areas, located in SCWA’s Zone 40 boundary. The hydraulic model was used to evaluate infrastructure deficiencies in this existing system as well as develop conjunctive use operating approaches.
EDUCATION
M.S., Civil & Environmental Engineering,
Brigham Young University, 2011
B.S., Civil & Environmental Engineering,
Brigham Young University, 2010
REGISTRATION
Professional Engineer, Utah, 2015
9939073-2202
EXPERIENCE
10 years
RELEVANT EXPERTISE
• Water System Master Planning
• Hydraulic Modeling
• Geographic Information Systems (GIS)
• Power BI
EDUCATION
MS/MSc, Civil Engineering, Brigham Young
University, 1985
BS/BSc, Civil Engineering, Brigham Young
University, 1984
REGISTRATION
Civil Engineer, Utah, 1990
EXPERIENCE
37 years
RELEVANT EXPERTISE
• Water system master planning
• Hydraulic modeling
• Project management
• Modeling software training
• QA/QC
EXHIBIT A
Section 4: Review of Preliminary Scope of Work and Schedule Water System Hydraulic Modeling Services // 13
Amy N. Martin | Secondary Technical Advisor: Hydraulic Modeling Amy Martin has dedicated her career to developing and managing diverse public works projects that have strengthened local supplies and provided resiliency, which have ranged in value between $2 million to over $300 million. She has also developed 30+ strategic planning studies for water utilities throughout Southern California that have varied in size and complexity and addressed long-term supply needs, regional goals and objectives, upcoming regulatory changes, water quality impacts, and treatment needs. She also has direct and recent experience with Daly City on the Water Distri
Daly City Water & Wastewater Master Plans, Daly City, California Technical Advisor. BC updated the water distribution system and wastewater collection system master plans for the City of Daly City and North San Mateo County Sanitation District (District), respectively. BC updated the City’s existing Innovyze InfoWater and InfoWorks ICM hydraulic models and performed a risk assessment of the City’s water and wastewater piping using Innovyze’s InfoAsset Planner. Amy led the technical review and communication efforts between BC and City staff at progress meetings/workshops to walk through results and recommendations.
On-Call Hydraulic Modeling Services, Los Angeles International Airport, Los Angeles, California
Project Engineer. As part of the on-call services, Amy prepared hydraulic calculation packages for Tom Bradley International Terminal, Terminal 1, and the West Maintenance area. She prepared the calculation packages using an Inf oWater hydraulic model and submitted it to the City of Los Angeles to obtain building permits.
Serrano Water District Master Plan Update, Villa Park, California Technical Advisor. Serrano Water District (District) desired an update to their water master plan that assessed: 1) if the water system had sufficient capacity to deliver fire flow and, 2) if they could operate solely from their local groundwater supply. BC converted the District’s EPANET model to InfoWater Pro, updated the network to reflect recent improvements, allocated water demands, and adjusted operational controls that allowed the model to perform extended period simulations. The model was calibrated using historical SCADA data and hydrant test data to evaluate system capacity and alternative operational scenarios. Amy led the technical review and communication efforts between BC and District staff at progress meetings/workshops.
Paul Selsky, P.E. | Technical Advisor/Reviewer: Water Supply Assessment Paul is an elected Director of the Carmichael Water District for the last 25 years who specializes in water supply planning with a regional and policy-level focus. Having been an elected director for 25 years, Paul understands the owner’s perspective. Additionally, he has served as a senior reviewer and contributor for more than 50 water master plans, water system specialty studies (demand, supply, condition, storage), and water system models.
Urban Water Management Plans, City of Daly City, California Senior Advisor. Paul prepared and reviewed plans for the City of Daly. These plans describe the water systems, and develop demand projections, water conservation measures, water shortage contingency plans, water supply sources, water recycling opportunities, and water supply reliability projections for normal and dry years.
Risk and Resilience Assessment, City of Daly City, California Senior Technical Reviewer. Paul participated in kick-off meetings, workshops, and review meetings with the clients, and conducted detailed review of the work products to ensure readability, conformance with BC standards, and technical accuracy.
Hydraulic Modeling Analyses of the Foothill-Sunset-Ophir Water System, Placer County Water Agency, California
Storage Analysis. Project consisted of modeling the water distribution system and evaluating pipelines needed to move water west and optimizing storage. Paul conducted the analysis of system storage and worked with PCWA to refine their storage needs policy.
Water Distribution System Optimization Plan, City of Davis, California Project Manager. Paul managed this plan that focused on defining the local water system infrastructure needed to optimally use imported wholesale surface water with the existing groundwater well supply system. Paul developed an approach to achieve uniform blending by manifolding the local groundwater supply wells directly into the surface water transmission pipelines.
EDUCATION
B.S., Civil Engineering, California
State Polytechnic University,
Pomona, 2007
EXPERIENCE
16 years
RELEVANT EXPERTISE
• Infowater (hydraulic modeling)
• Primavera 6 (scheduling)
• Sequel server database
• Project management
• Integrated master planning
• Water master planning
• Recycled water and non-potable
master planning
• Water resources
• Sewer system management
plan
EDUCATION
B.S., Civil Engineering,
University of Virginia
REGISTRATION
Professional Civil Engineer, No.
3495, Wyoming
Civil Engineer, No. 43544,
California
EXPERIENCE
46 years
RELEVANT EXPERIENCE
• Urban water management
plans
• Water system master plans
• Risk and resilience
assessments and
emergency response plans
• Water supply planning
EXHIBIT A
Section 4: Review of Preliminary Scope of Work and Schedule Water System Hydraulic Modeling Services // 14
Michael Wademan, PE, LEED AP | Senior Professional, Civil Engineering Mr. Wademan is a water resources engineer with 22 years of engineering experience in infrastructure master planning, permit compliance, potable water and wastewater facility design. He also has extensive compliance experience, particularly permitting water supply wells and the land application of wastewater.
Dunnigan Water Works Opinion of Replacement Cost, California American Water, California
Project Engineer. Mike prepared an Opinion of Replacement Cost for the Dunnigan Water Works water and wastewater systems in support of California-American Water’s purchase of the systems. The project included the preparation of the opinion, written testimony to the California Public Utility Commission, and written responses to data requests from the Office of Ratepayer Advocates.
Los Vaqueros Recreational Facilities Expansion, Contra Costa Water District, Livermore, California
Project Engineer. Mike was the lead design engineer for the relocation and expansion of a recreation facility at the Los Vaqueros Reservoir. The project included the design of raw water pumps installed on a raft in the reservoir, a 30,000-gallon raw water storage tank, ultrafiltration water treatment system, potable water storage and distribution system, irrigation supply system that collected backwash water from the ultrafiltration system, wastewater holding tank, and associated pipelines and facilities.
Industrial Wastewater Pretreatment Study, Paso Robles, California Project Engineer. Mike performed an analysis of pretreatment system and provided recommendations for improvements for the pretreatment of industrial wastewater of a confidential client. Mike recommended improvements included replacing fixed film biological treatment units with failed steel tanks with moving bed bioreactors with FRP tanks, replacing a primary clarifier, replacing a tank used for flocculation of the bioreactor effluent, and improvements to the flocculation process.
Section 4: Review of Preliminary Scope of Work and Schedule BC’s project manager Kevin Kai has reviewed the scope of work provided in the RFP in Section 1, Paragraph C. Based on his review of this preliminary scope, BC’s comments are as follows:
Task 1: Model Evaluations
− Suggested changes to Task 1.3:
− As an on-going maintenance task to the Daly City’s water system hydraulic model, BC will update the model based on record drawings and/or permanent operational changes in the water system. − Additional recommended clarifications are provided in Section 5 – Project Approach and Proposed Scope of Work.
Task 2: Project Management and Coordination
− Additional recommended clarifications are provided in Section 5 – Project Approach and Proposed Scope of Work.
EDUCATION
M.S., Civil Engineering, University
of California, Davis, 2000
B.S., Petroleum Engineering,
University of California, Berkeley,
1995
REGISTRATION
Professional Engineer, California,
No. 65000, 2003
LEED Accredited Professional,
2009
EXPERIENCE
22 years
RELEVANT EXPERTISE
• Potable water well design and
permitting
• Master planning for water,
wastewater, and recycled
water infrastructure
• UWMP preparation
• SB610/221 document
preparation
• Wastewater regulatory
compliance
• Recycled water permitting
• Construction inspection
EXHIBIT A
Section 5: Project Approach and Proposed Scope of Work
Water System Hydraulic Modeling Services // 15
Section 5: Project Approach and Proposed Scope of Work
Project Team Organization
Based on the RFP, your team is optimizing the management process of the hydraulic modeling contract by moving towards a lump-sum fee structure based on developer proposed project size. This approach eliminates the need for a subtask proposal for each proposed development project. For all parties involved, this approach saves a lot of time— approximately up to 3 weeks in time savings—and allows for work to get started and completed earlier. Continuing to work with BC aligns with this theme of saving time.
The City has trusted and relied on BC to provide as-needed hydraulic modeling services for the last 15 years, including the current contract. We already understand your process and workflows and know how to work with the nuances of the City’s model and aging water system. There will be absolutely no learning curve when working with the BC team. To approach this project with your same time-savings theme, BC will provide you with the same project manager from the last 15 years, Kevin Kai, P.E. With Kevin as the project manager and your single point of contact, you can continue to count on the BC team to maintain our streamlined communication and process with the City. We’ll also leverage our institutional knowledge to stay off the critical path and keeping on task with the project schedule.
Our team organization and structure was developed based our knowledge and experience with the City and your team of engineers, and to achieve the following objectives:
− Help you achieve optimization in saving time by providing a team that can support Kevin. He will be supposed by a team of technical experts who all have direct experience with Daly City projects as well as unparalleled experience in modeling with InfoWater Pro software.
− Team members who are already familiar with the hydraulic model that was recently updated for the Water Distribution System Master Plan, and can be committed to multiple projects for the duration of the contract. − A tiered team structure to allow us to be responsive for to your as-needed requests, including unique one-offs − Manage simultaneous project scenarios, should the occasion arise.
EXHIBIT A
Section 5: Project Approach and Proposed Scope of Work
Water System Hydraulic Modeling Services // 16
Approach to Scope of Work and Schedule
Our project approach is based on the information provided in the RFP and has been expanded based on our knowledge of the City’s system and past experience working with you. Information gathered and lessons learned have contributed to the development of this approach which brings multiple benefits to the City. We have enhanced the requested scope of work with details on each of the given tasks, as well as with ideas about additional services that the City may want to consider as part of the project scope. Other considered potential work tasks, besides model evaluations and project management, have been listed in the proposal as Optional Services.
Our approach will streamline the development of hydraulic models, while also assessing impacts of the proposed residential, commercial, and public developments. The RFP specifically calls for three categories of projects: small, medium, and large development projects. BC recommends the following thresholds to better define the thr ee categories:
Category Number of
buildings
Number of
Stories
Total building area,
sq ft
Number of building
construction types7
Estimated
Schedule5
Shown below is a typical, simple schedule for a small project. Schedule assumes that all information needed to conduct the analysis will be available at NTP.
EXHIBIT A
Section 5: Project Approach and Proposed Scope of Work
Water System Hydraulic Modeling Services // 17
Proposed Scope of Work
BC’s proposed scope of work for the Task 1 and Task 2
base scenario and the additional optional scenarios
are provided below. The optional scenarios are
provided for reference only, and do not include a
project management task. A specific scope of work will
be negotiated separately if those projects arise.
Task 1 - Model Evaluations
Task 1.1 – Review Existing Information and Kickoff
Meeting
BC will review existing project information provided by the City. The BC Project Manager will hold a 1-hour
telephone conference call kick-off meeting with City
staff, using a virtual communication system, such as
Teams, to discuss the conceptual plan for water
service, including estimated water demands, points of
connection, and potential routing of new water mains
using the developer’s plans and City Water System
Maps. The Project Manager will also prepare a draft
meeting agenda and submit it electronically to the City at least two working days before the kickoff meeting,
and issue meeting minutes within two working days
after meeting completion.
The following is a list of information to be provided by the City. Additional information may be required and
requested by BC during the project.
− Projected domestic and landscaping water
demands.
− Structure information including finished floor
elevations, building construction types, sprinkler
system types, NFPA 13 occupancy, and fire-flow
calculation area for the proposed buildings for BC to
use in estimating required fire flows.
Deliverables: Draft and final meeting agenda and
meeting minutes.
Task 1.2 – Hydraulic Modeling
BC will review the current California Fire Code and
estimate building fire flow requirements based on the
project information of proposed building types. BC will communicate with the North County Fire Authority to
present project concepts and confirm estimated fire
flow requirements.
BC will model the proposed development based on
estimated water demands provided by City, City
standard demand factors, and appropriate factors for
construction with similar occupancy characteristics. BC will identify public water main sizes to meet the
following key conditions with working pressure for City design criteria and fire code requirements — peak hour, maximum day plus sprinkler demand, and maximum
day plus fire flow. BC will address comments raised by
the North County Fire Authority.
To establish recommended public water main sizes for
the proposed project, BC will conduct hydraulic
modeling using InfoWater Pro by Innovyze, Inc. BC’s
analyses will identify whether new construction will
require its own dedicated pumping to deliver water to
the upper floors of proposed buildings.
In consultation with the City, BC will evaluate up to two additional client-requested “what-if” scenarios related to the proposed improvements. City will approve model
scenarios in writing prior to starting work.
BC will expand the City’s water system hydraulic model
to include the proposed project. BC will update the
City’s water system hydraulic model based on record
drawing changes in the water system.
Deliverables: Summary email documenting proposed
modeling approach and scenarios.
Task 1.3 – Reporting
BC will prepare a draft summary technical
memorandum (TM) of approximately ten pages,
including graphics or illustrations, and submit it
electronically as a PDF file to the City for review. Each summary TM will be internally reviewed by senior
technical staff prior to submittal to the City. BC will conduct a 1-hour telephone conference call with City
staff to discuss findings, conclusions, and
recommendations.
Deliverables: Draft and final Summary TM including
model run assumptions and results
Task 2 – Project Management and Coordination
Task 2.1 – Project Management
BC will perform project management activities,
including preparing a project management plan during
project initiation, following through on day-to-day
administration, preparing for, attending, and
documenting meetings, and completing quality
assurance/quality control (QA/QC) reviews. BC will
monitor task budgets, the project schedule, and
progress of individual tasks, and will coordinate
completion of work products. BC will prepare and
submit monthly invoices and concise progress reports
that note major activities in the past month, assesses
progress against the project schedule and any actions
required to make up for project delays, and any
potential deviations from the scope and budget.
BC will maintain communication to keep City informed
of the work progress, key issues, potential problems,
and their resolutions. Specific activities will include the following:
1. Conduct up to two 0.5-hour duration project
status telephone calls between BC PM and
City PM.
2. Track costs separately for each model
evaluation associated with a developer
project.
Deliverables: Progress call summary email. Up to 2
monthly status reports and invoices.
EXHIBIT A
Section 5: Project Approach and Proposed Scope of Work
Water System Hydraulic Modeling Services // 18
Assumptions:
− The City will provide the required data to conduct
the hydraulic analysis. For proposed developments,
this will include development location, proposed
connection point to water system, and development
details (e.g., number and type of dwelling units,
square footage, and type of commercial building
floor space, etc.). For proposed system changes,
this will include information such as alignment and
size of proposed water pipelines or plans.
− Deliverables will be submitted electronically as
PDFs. Hardcopies will not be provided.
− Hydraulic modeling will use a steady-state
simulation that does not consider water quality.
− Extended-period hydraulic simulation and surge
analysis are not included in this scope.
− Project does not involve field calibration of the
expanded hydraulic model.
− The hydraulic modeling report does not address
whether the City will have sufficient water resources
available to satisfy additional water usage on either
a near-term or long-term basis.
− Modeling the private water systems and sizing fire-
suppression sprinklers within the proposed
buildings is not included in BC’s scope.
− The hydraulic modeling report does not address
whether this proposed development would require a
Water Supply Assessment (WSA) in accordance with
SB 610.
− City shall review draft deliverables and provide
consolidated comments to BC. It is assumed that
the City will forward the documents to the developer
for review. The City (with the developer comments)
will provide comments within 10 working days of
receiving the draft document.
− City comments (including comments from the
developer) not incorporated into the final document
will be submitted to the City in a comment log with
the reason why it was not included.
Below is a sample general description of the optional
tasks (Tasks 3, 4, and 5) considered for the project. A detailed scope and budget (including a project
management task) will be negotiated at the time the City would like to move forward with the optional tasks.
Optional Task 3 -- Water Supply Assessments
Task 3.1 – Data Collection
BC will use information and data from the City’s current Urban Water Management Plan (UWMP) and other
water supply planning work completed by BC for the
City. BC will request additional City data not included in the UWMP such as demand and water supply data for
recent years, as well as information for the proposed
development and existing site. BC will request
information regarding known expansion projects that
the City expects would occur within the 20-year
planning horizon of the WSA. BC will request other
information related to the City’s water supplies or
additional water supply discussions that have occurred
since the last UWMP (e.g., water transfers among Bay
Area Water Supply and Conservation Agency members).
Task 3.2 – Existing System and New Development
Description
Working from developer-supplied information on the
proposed project and information on the City’s water
maps, BC will develop a description of the existing
system and the proposed development. BC will
describe current and projected population, climate,
and other demographic factors affecting the City’s
water management planning. BC will project population
estimates in five-year increments to 20 years.
Task 3.3 – Water Demand Documentation
BC will describe the historical and projected water
demand for the existing system and proposed
development. BC will coordinate with the City Economic
and Community Development Department, to update
existing system demand projections and incorporate
the known projects that will occur within the planning
horizon of this WSA. BC will project water demands for
normal, single-dry, and multiple-dry water years in five- year increments to 20 years by customer sectors. BC
will estimate the project water demands based on the
development land use and unit water use factors from
similar local developments.
Task 3.4 – Water Supply Documentation
BC will identify and quantify existing and planned
sources of water available to the City during normal,
single dry, and multiple dry water years in 5-year
increments for the 20-year projection. BC will describe the reliability of the water supply and vulnerability to seasonal or climatic shortage, including the City’s
wholesale supply past quantities, existing entitlements, water rights, and water service contracts held by the
City and its wholesale provider. BC will document the
City’s groundwater supply by providing groundwater
details for the basin based on the UWMP.
For water supply sources that are included in the water supply documentation, but which the City has never
used, BC will demonstrate that the sources are
available by identifying the other water suppliers or
contract holders that receive and have rights,
entitlements, or contracts to the same source.
Task 3.5 – Water Supply and Demand Comparison
BC will compare the water supply and demands during
normal, single dry, and multiple dry water years in five- year increments for the 20-year projection to determine if the City’s projected water supply is sufficient to meet the demands of the proposed development.
Task 3.6 – Plan for Acquiring Additional Water Supplies If the City’s water supplies are determined to be
insufficient in Task 3.5, BC will work with the City to help document its plan for acquiring additional water
supplies. BC will develop a description of measures
EXHIBIT A
Section 5: Project Approach and Proposed Scope of Work
Water System Hydraulic Modeling Services // 19
that the City will undertake to acquire and develop
additional water supplies. The plan may include the
following information:
− The estimated order–of-magnitude total costs (AACE
International, Class 5), and the proposed method of
financing the costs, associated with acquiring the
additional water supplies.
− Anticipated required federal, state, and local
permits, approvals, or entitlements needed to
acquire and develop the additional water supplies.
− Estimated timeframe to acquire the additional water
supplies.
Task 3.7 – Draft, Revised Draft, and Final WSA
Document
BC will prepare a draft WSA document and submit it
electronically as a PDF file and a Microsoft Word
document to the City for review. BC will respond to one consolidated set of review comments and submit
revised draft WSA document electronically as a PDF file for City staff and developer review. BC will respond to one consolidated set of review comments and submit
the final WSA document electronically as a PDF.
Optional Task 4 -- Plan Reviews
Task 4.1 – Review
BC will review water system design plans prepared by
the developer’s engineering firm. Review shall focus
particularly on assumptions, methodology, and
completeness.
Task 4.2 – Review Summary
BC will prepare a concise draft email summarizing Task
4.1 work and submit to City staff electronically. BC will respond to one set of collated City and/or developer
comments. BC will prepare and submit the final
summary email electronically.
Deliverables: Progress call summary email. Monthly
status reports and invoices.
Assumptions: The City will provide the required data
and information to conduct the plan review.
Optional Task 5 -- Capital Project Analyses
Task 5.1 – Review Existing Information and Kickoff
Meeting
BC will review existing project information provided by the City. BC will hold a 1-hour telephone conference
call kick-off meeting with City staff, using a virtual
communication system such as Teams, to discuss the
conceptual capital project plan for water service,
including estimated water demands, points of
connection, and potential routing of new water mains
using maps provided by the City. BC will prepare a draft meeting agenda and submit it electronically to the City at least two working days before the kickoff meeting.
Issue meeting minutes within two working days after
meeting completion.
Deliverables: Draft and final meeting agenda and
meeting minutes.
Task 5.2 – Hydraulic Modeling
BC will model the proposed capital project based on
estimated water demands provided by City, City
standard demand factors, and appropriate factors for
construction with similar occupancy characteristics. BC will identify public water main sizes to meet the
following key conditions with working pressure for City design criteria and fire code requirements — peak hour, maximum day plus sprinkler demand, and maximum
day plus fire flow.
BC will conduct hydraulic modeling using InfoWater Pro
by Innovyze, Inc. to establish recommended public
water main sizes for the proposed project.
In consultation with the City, BC will evaluate up to two additional “what-if” scenarios related to the proposed
capital improvements.
BC will expand the City’s water system hydraulic model
to include the proposed project.
Deliverables: None
Task 5.3 – Reporting
BC will prepare a draft summary technical
memorandum (TM) of approximately five pages plus
graphics or illustrations and submit it electronically as a PDF file to the City for review. Senior hydraulic expert will provide technical QA/QC review. BC will conduct a
1-hour telephone conference call with City staff to
discuss findings, conclusions, and recommendations.
Deliverables: Draft and final Summary TM including
model run assumptions and results.
EXHIBIT A
Section 6: Cost Proposal
Water System Hydraulic Modeling Services // 20
Section 6: Cost Proposal
Lump Sum Fee by Project Size
As requested in the RFP, BC is providing the City with proposed lump-sum cost for small-, medium-, and large-sized projects (below). BC understands that that this set cost would be paid in full and the consultant would not be authorized to receive payment over the fee amount unless pre-authorized by the City due to changed circumstances.
Category Number of
buildings
Number of
Stories
Total building area,
sq ft
Number of building
construction types5
Lump Sum
Cost ($)
2022 Hourly Billing Rates Rates for Project Staff*
*Billing hourly rates for 2022 and 2023 are shown. Rates will escalate by 3% annually starting on 1/1/2024.
EXHIBIT A
Water System Hydraulic Modeling Services
Appendix A
Proposed Modifications to Daly City’s Sample
Professional Services Agreement
EXHIBIT A
Appendix A: Modifications to Daly City’s Sample Professional Services Agreement
Water System Hydraulic Modeling Services // Appendix A
Appendix A: Modifications to Daly City’s Sample Professional Services Agreement
We have truly enjoyed working for the City and are committed to finding mutually agreeable contract terms. Brown and Caldwell has reviewed the Sample Professional Services Agreement provided in the RFP and is proposing the modifications listed below. Please note that these modifications have been accepted by the City for this PSA in 2018 for the current Water System Hydraulic Analysis Services contract.
Modifications to the Sample PSA
2. Duties of Consultant: Last sentence, revised to, “…correct or revise any negligent errors or omissions in its work.”
5. Payment: After the first sentence add a new sentence, “As long as Consultant has not defaulted under this Agreement, City shall pay Consultant within 30 days of the date of Consultant’s invoices for Services performed and reimbursable expenses incurred under this Agreement.”
7. Ownership of Documents: Second sentence revise to, “…professional service, upon payment to Consultant, shall be the property of City”
At the end of the paragraph insert, “Any such reuse will be at the City’s risk without liability to Cons ultant.”
13. Indemnity: para (1), line 2, delete, “and Consultant’s sureties” Para (1), lines 5-8, delete: “direct or indirect (including, without limitation, incidental and consequential damages,” and “litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation),”
Para (1), last line, delete, “sole”.
Para (3), first sentence, delete: “and its sureties”
Para (3), last sentence, delete: “To the extent there is an obligation to indemnif y under this Section, Consultant shall be responsible for incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant’s negligence, recklessness, or willful misconduct.” and replace with: “Regardless of any o ther term of this Agreement, in no event shall either party be responsible or liable to the other for any incidental, consequential, or other indirect damages.”
Para (4), line 1, delete: “and its sureties”
Para (4), line 2, after: “subrogation rights” insert: “on general and auto liability policies.”
14. Insurance: Additional Insured Status, line 1-2, change: “as insureds” to: “as additional insured” change: “ISO Form CG 20 10, 11/85” to: “07/04 or equivalent” Waiver of subrogation, line 1, after: “right to subrogation” add: “on its general and automobile liability policies,” Verification of Coverage, line 6, change: “complete, certified” to: “copies with confidential information redacted”
16. Reliance Upon Professional Skill of Consultant: Line 4 change: “in the most skillful manner” to: “in accordance with generally accepted engineering standards in effect at the time of services.”
22. Litigation Last sentence change: “standard hourly rates” to: “expert hourly rates”
EXHIBIT A
City Council Meeting Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Requesting Use of Federal Asset Forfeiture Funds to Purchase a Training Door for the Police Department
Recommended Action
Staff recommends Council approve the use of Federal Asset Forfeiture Funds to purchase a training door to improve officer response abilities, and community and officer safety during critical incidents.
Background
Daly City Police Officers may need to manually breach doors for various reasons during routine patrol or special assignment operations. Manual breaching is a common, yet complex tactic used to save lives in critical incidents. Training officers to breach doors safely and effectively is only achievable through repetition, which can only be done with a training door. Given the number of patrol staff we have, a training door at the police department will improve efficiency and safety.
Discussion
During critical incidents, it may be necessary to forcefully breach doorways to expedite entry and save lives. It is not uncommon to breach doors during disturbances, medical emergencies, or lawful apprehension operations inside houses or buildings. Active threat situations may also require expedited entry at schools, medical buildings, or other large complexes. Manual door breaching often requires the use of specialized tools, and to ensure efficient and safe operation, members should have the ability to practice in a controlled training environment. Staff evaluated, tested, and received recommendations for a breaching training door, determining the Catalyst Force Entry Door by Forcible Entry Incorporated, meets our needs. The door was designed and built by a Firefighter and is customizable to our specific needs. This door is reset with wood dowels and will therefore allow our officers the ability to use manual breaching tools to practice proper technique for many years at a minimum reoccurring cost.
Fiscal Impact
Funding is available using Federal Asset Forfeiture Funds. The one-time purchase cost for a Catalyst Force Entry Door is not to exceed $12,000.
Summary/Conclusion
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Cameron Christensen
Acting Chief of Police
City Council Agenda ReportItem # _____
Meeting Date: January 9, 2023
Subject: Authorize the Interim City Manager to Execute Professional Services Agreement with Brown and Caldwell for Wastewater Collection System Hydraulic Modeling Services
Recommended Action
Staff recommends that the City Council authorize the Interim City Manager to execute a professional services agreement with Brown and Caldwell of Walnut Creek, California, for as needed tasks related to capacity planning of the North San Mateo County Sanitation District (NSMCSD) wastewater collection (sewer) system for a total not to exceed contract amount of $225,000.00.
Background
The hydraulic model for the NSMCSD’s sewer system was originally developed by RMC in April 2009 as part of the NSMCSD’s Collection System Evaluation Project and updated in 2015 as part of the Collection System Model Update and Flow Impact Study for the Proposed Serramonte Center Expansion.
In August 2022, as part of the NSMCSD’s 10-Year Wastewater System Master Plan, Brown and Caldwell developed a new hydraulic model for the sewer system. The new hydraulic model of the wastewater collection system was created based on current census, water use, and flow monitoring data, and future land use and development plans. The City will use the model for on-going evaluation of capacity-related issues, including assessing impacts of proposed new developments, evaluating “what-if” scenarios related to proposed new wastewater collection system improvements, and updating the model and capacity assessment based on permanent changes.
Discussion
Staff released a Request for Proposals (RFP) for wastewater collection system hydraulic modeling services on August 4, 2022 to fourteen (14) firms from the City’s 2021 General Engineering Services short list with expertise in hydraulic modeling. One (1) proposal was received from Brown and Caldwell which was evaluated and recommended by staff from the Department of Public Works and the Department of Water and Wastewater Resources (DWWR) based on technical merits.
The scope of work with Brown and Caldwell under this professional services agreement includes the following:
•Assess the impact on the sewer capacity of proposed development projects and determine where additional capacity would be required if needed to handle increased flows caused by new developments.
Authorize the Interim City Manager to Execute Professional Services Agreement with Brown and Caldwell for Wastewater Collection System Hydraulic Modeling Services Meeting Date: January 9, 2023
•Evaluate “what-if” scenarios related to proposed new or improved sewer pipelines or pump stations.
•Update the model and capacity assessment based on permanent changes in the sewer system.
For each analysis, Brown and Caldwell will prepare a brief technical memorandum summarizing the model assumptions and results, along with appropriate figures.
Fiscal Impact
No appropriation is needed for this recommendation. For each evaluation associated with a development project, fees will be paid by the developer and will include a 20% City Administration fee. For City design project evaluations, the appropriate project budget will pay for the fees.
Summary/Conclusion
Staff recommends that the City Council authorize the Interim City Manager to execute a professional services agreement with Brown and Caldwell of Walnut Creek, California, for as needed tasks related to capacity planning of the North San Mateo County Sanitation District (NSMCSD) wastewater collection (sewer) system for a total not to exceed contract amount of $225,000.00.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Alexander Yuen Richard Chiu, Jr.
Civil Engineer II Director of Public Works Attachments:
1. Brown and Caldwell Professional Services Agreement
-1-
AGREEMENT WITH BROWN AND CALDWELL
FOR DESIGN PROFESSIONAL SERVICES
FOR
City of Daly City
This Agreement, made and entered into this ____ day of __________, 2022 (the “Effective Date”) by and between the CITY OF DALY CITY, a municipal corporation existi ng under the laws of the State of California (”CITY"), and Brown and Cal dwell, a California S-Corporation ("CONSULTANT"):
Brown and Caldwell
201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
R E C I T A L S :
A. CITY desires certain construction document services hereinafter described as t he design services for wastewater collection system hydraulic modeling services.
B. CITY desires to engage CONSULTANT to provide these consulting services by reason of its qualifications and experience for perfor ming such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement i s as described in Exhibit A to this Agreement, the proposal from Brow n and Caldw ell dated September 1 st, 2022, and revised on December 1st, 2022, attached, and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT sh all be responsible for the professional quality, technical accuracy and coordination of al l work furnished by CONSULTANT unde r this Agreement. CONS ULTANT shall, without additional compensation, correct or revise any negligent errors or omissions in its work.
CONSULTANT repre sents that it is qualified to furnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
-2-
CITY shall ex amine documents submitted by CONSUL TANT and shall render d ecisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on the Effective Date and be effective for two (2) years.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. As long as CONSULTANT has not defaulted under this Agreement, C ITY shall pay CONSULTANT within 30 days of the date of CONSULTANT ’S invoices for s ervices performed and rei mbursable expe nses in curred under t his Agreement. In consideration for the ful l performance of the services set f orth in Exhibit A, CITY agrees to pay CONSULTANT , on a lump sump cost for small-, medium -, and large-sized projects , pursuant to rates stated in Exhibit A to this A greement, atta ched and incorporated by reference , not to exceed two hundred twenty-five thousand dollars ($225,000.00).
SECTION 6 – TERMINATION
Without limitation to s uch rights or remedies as CITY shall otherwise have by law, CITY sh all have the righ t to terminate this Agreement or suspend work on the Project for a ny reason, upon ten (10) days' written notice to CONSUL TANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CIT Y'S payment of the amount require d to be paid, documents become the pr operty of CITY, and C ONSULTANT shall transfer them to C ITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents pre pared by CONSU LTANT in the perform ance of this Agreement , al though instruments of professional se rvice, upon payment t o CONSULTANT, shall be the property of CITY, whether the project for which they are made is executed or n ot. Any such reuse will be at the CITY’S risk without liability to CONSULTANT.
SECTION 8 - INDEPENDENT CONTRACTOR
It is unders tood that CONSUL TANT, in the performance of the work and ser vices agreed to be performed, shall act as and be an independent contractor and shall not ac t as an agent or employee of the C ITY. CONSULTANT shall obtain no rights to retirement benefits or othe r benefits whic h accrue to CITY'S employees, and CONSUL TANT hereby expressly waives any claim it may have to any such rights.
-3-
SECTION 9 - CONFIDENTIALITY
All reports and documents prepared by CO NSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CO NSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
SECTION 10 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 11 – USE OF SUBCONSULTANTS
CONSULTANT shall not subcontract any services to be performed by it under this Agreement without the prior written approval of the CITY , except for service firms engaged in drawing, reproduction, typing, and printing. CONSULTANT shall be solely responsible for reimbursing any subconsultants and the CITY shall have no obligation to them.
SECTION 12 - CONSULTANT'S STATUS
It is expressly a greed that in the performance of the professional serv ices req uired under this Agreement, CONSULTANT shall at all times be considered an independent CONSULTANT as defined in Labor Code Section 3353, under control of the CITY as to the result of the work bu t not the means by which the result is accomplished. Nothing herein shal l be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement .
SECTION 13 – SB 1383 COMPLIANCE
To the extent applicable, CONSULTANT shall comply with the requirements set forth in SB 1383 and Public Contracts Code Section 22150 for the procurement of re cycled paper products.
To the extent that the fitness and quality are eq ual, CONSULTANT shall purchase recycled products, as defined in Public Contracts Code Section 12200 instead of nonrecycled pro ducts.
Upon completion of the term of this Contract, CONSULTANT shall provide records to the CITY demonstrating compliance with this section, includ ing copies of all invoices, receipts, or oth er proofs of purchase that detail the procurement of paper products.
SECTION 14 - INDEMNITY
To the fullest extent per mitted by law (including, without limitation, Califor nia Civil Code Sections 2782 and 2782.6), CONSULTANT agree to d efend (with legal co unsel acceptable to the CITY), indemnify and hol d harmless the CITY, its officers, agents, officials, representatives, employees and volunteers (collectively “Indemnitees ”) from and ag ainst any a nd all claims, demands, actions, losses, d amages, injuries, and liability, that arise out of, pertain to, or rela te to,
-4-
directly or indirectly, in whole or in part, the negligence, recklessness, or willful miscon duct of CONSULTANT, any Subconsultant, anyone directly or indirectly employed by them, or anyone that the y control (collectively “Liabilities”). Such obliga tions to de fend, hold ha rmless a nd indemnify a ny Indemnitee shall not apply to the extent that such Liabilities are arise out of the negligence, active negligence, or willful miscondu ct of Indemnitee.
Acceptance by the CITY of the work performed u nder this Agr eement does not operate as a rele ase of CONSUL TANT from such professional responsibili ty for the work perform ed pursuant to this Agreement.
The duty of CONSUL TANT to indemnify and hold harmless a s set forth above, shall include the duty to d efend as set for th in Section 2778 of the California Civil Code, provided, however, that nothing herein s hall be constr ued to require the CONSUL TANT to indemnify the CITY, its subsidiary districts, its officer s, agents or employees against any responsi bility for liability in contravention of Section 2782 of the California Civil Code. Regardless of any other term of this Agreement , in no event shall either party be responsible or liable to the other for any incidental, consequential, or other indirect damages.
CONSULTANT expressly and specifi cally agree to waive any and all subrogation rights on general and a uto liability policies it may have against the C ITY, its subsidiary districts, officers or employees. Indemnification and waiver of subrogation contained in this sec tion shall remain operative and in full force and effect regardless of any termination of this Agreement.
SECTION 15 - INSURANCE
CONSULTANT shall procure a nd maintain f or t he dura tion of the co ntract and three years thereafter (five years for building o r major improvements) i nsurance against claims fo r injuries to persons or damages to prope rty which may arise from or in connection with the performance of th e work hereun der and the results of th at work by the CONSULTANT , his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad a s:
1. Commercial General Liability (CGL): Insurance Services Office ( ISO) Form CG 00 01 12 07 covering CGL o n an “occurrence” basis, including products -completed operations, personal & adver tising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate l imit shall apply separately to this pr oject/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering a ny auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8 ) and non-ow ned autos ( Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
-5-
3. Workers’ Compen sation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of n o less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less th an $1,000,000 per occurrence or claim, $2,000,000 aggregate
If the CONSULTANT maintains hig her limits tha n the minimums shown above, the C ITY requires and shall be e ntitled to coverage for the higher li mits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to con tain, the following provisions:
Additional Insured Status
The CITY, its elected and appointed officials, employees, and agents are to be covered as additional insured on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or eq uipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 07/04 or equivalent or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage sh all be primary insurance as respects the CITY, its elected and appointed of ficials, employees, and agents. Any insurance or self-insurance maintained by the CITY, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the CITY.
Waiver of Subrogation
CONSULTANT hereby grants to CITY a waiver of an y right to subrogation on its general and automobile liability policies which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under suc h insurance. CONSULTANT agrees to obtain any endo rsement that may be necessary to effect this wai ver of subrogation, but this provision applies re gardless of whether or not the C ITY has r eceived a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the CITY. The CITY may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim
-6-
administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1. The Retroactive Date mu st be shown, and must be before the da te of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims -made policy f orm with a Re troactive D ate prior to the contr act Effective Date, the CONSULTANT must purchase “extended reporting” cover age for a minimum of five (5) years after completion of work.
Verification of Coverage
CONSULTANT shall furnish the C ITY with origina l certificates and amendatory endor sements or copies of the applicable policy langua ge effecting coverage required by thi s clause. All certificates and endorsements are to be received and approved by the C ITY before work commences. However, failure to ob tain the required documents prior to the work beginning shall not waive the CONSULTANT ’s obligation to provide them. The CITY reserves the right t o require copies with confidential information redacted of all required insurance policies, including endorsements required by these specifications, at any time.
SECTION 16 - NONASSIGNABILITY
Both parties her eto recognize that this Agreement is for the personal services o f CONSULTANT and cannot be transferred, as signed, or subcontracted by CONSULTANT without the prior written consent of CITY.
SECTION 17 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by an d between the parties hereto that CONSULTANT is skilled in the profes sional calling necessary t o perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perfor m the work in the accordance with gene rally accepted engineering standards in effect at the time of services , and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
-7-
SECTION 18 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordi nance or law shall not be deemed to be a waiver of such term, covena nt, condition, ordinance or law or of any subs equent breach or violation of the same or of any other term, covenant, c ondition, ordinance or law or of any subsequent breach or violation of the same or of any other term, conditio n, ordinance, or law. The s ubsequent acceptance by either party of any fe e or other money which may become d ue hereunder shall not be deemed to b e a waiver of any precedin g breach or violation by the other party of a ny term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 19 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforc eable by a court of competent jurisdiction, t he remaining provi sions of this Agreeme nt shall continue in full force and effect.
SECTION 20 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing par ty in any action or actions to enforce t he provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court , or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agr eement that neither party s hall have to pay the other more than $5000 for attorney fees arising out of a n action, or actions to enforce the provisions of this Agreement.
SECTION 21 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply w ith applicable r egulations governing equal em ployment opportunity. Neither CONSULTANT nor any of its subconsul tants shall discriminate in the emp loyment of any person because of race, color, national origin, ancestry, physical ha ndicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qua lification pursuant to the Californ ia Fair Employment and Housing Act.
SECTION 22 - MEDIATION
Should any disp ute arise out of this Agreement, any party may request that it be su bmitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parti es shall each submit one name from mediators listed by either the Am erican Arb itration Association, the State Mediation and Conciliation Service, or other agreed -upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the par ties. Neither party shall be deemed the prevailing p arty. No party shall be permitted t o file a legal action without first meeting in
-8-
mediation and maki ng a good faith attempt to reach a m ediated settlement. The mediation process, once commenced by a meet ing with the mediator , shall last until a greement is reached by the parties but not more than 60 days, unless the maximum time is extended by the partie s.
SECTION 23 - LITIGATION
CONSULTANT shall testify at CITY'S request if li tigation is brought agains t CITY in connection with CONSULTANT'S se rvices under this Agreement. Unless the actio n is brought by CONSULTANT, o r is based upon CONSULTANT'S wrongdoi ng, CITY shall compensate CONSULTANT for preparation for testimony, testimon y, and travel at CONSULTANT' S expert hourly rates at the time of actual testimony.
SECTION 24 - NOTICES
All no tices hereunder shall be giv en in writing and mailed, postage pr epaid, addressed as follows:
To CITY: City Engineer
City of Daly City
Public Works – Engineering Division
333 90th Street
Daly City, CA 94015
To CONSULTANT: Richard Terrazas
Brown and Caldwell
201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
SECTION 25 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDM ENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior neg otiations, representa tions, and a greements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
SECTION 26 – AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite p ower and a uthority to conduct its business and to execute, deliver, and perform the Agr eement. Each party warrants that the individuals who have s igned this Agreement hav e the legal power , right, and authority to make this Agreement and to bind each respective party.
-9-
SECTION 27 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the Sta te of California and, in the event of litigation, venue will be in the County of San Mateo.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agree ment the day and year first above written.
CITY OF DALY CITY CONSULTANT
Brown and Caldwell
_______________________________ _________________________________ Thomas J Piccolotti Richard Terrazas
Interim City Manager Project Management Director
APPROVED AS TO FORM
_______________________________
Rose Zimmerman
City Attorney
Revised Proposal | Prepared for
The City of Daly City // North San Mateo County Sanitation District Wastewater Collection System
Hydraulic Modeling Services
December 1, 2022
EXHIBIT A
201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
T | 925.937.9010
www.brownandcaldwell.com
December 1, 2022
Alexander Yuen, Civil Engineer II
City of Daly City
Public Works Department–Engineering Division
333–90th Street
Daly City, CA 94015
Subject: Revised Proposal to Provide Wastewater Collection System Hydraulic Modeling Services
Dear Mr. Yuen,
The City of Daly City (City) continues to experience commercial and residential growth with redevelopment of older buildings and higher density residential developments on the horizon. This population growth requires the North San Mateo County Sanitation District (NSMCSD or District) to assess proposed wastewater flow projections on its existing sewer system. Additionally, the District needs to hydraulically assess proposed wastewater system capital projects. This Wastewater Collection System Hydraulic Modeling Services contract will enable you to effectively plan your system improvements and capital projects to ultimately continue to provide reliable service to your customers.
A trusted, local partner with 30 years of direct experience with Daly City to keep project management simple // To be successful with executing the variety and quantity of projects you will have, you need a trusted local partner that has a proven track record with the District, and an experienced team to navigate the wide variety of water engineering specialties required. Brown and Caldwell (BC) is that partner. BC has successfully worked on the City and District’s water, wastewater, and stormwater systems for over 30 years including the recent upgrade to the District’s wastewater collection system model and master plan. We are currently in contract with you on the existing Water System Hydraulic Modeling Services project and have successfully executed 22 task orders over the past four years. Our team’s direct understanding of your facilities, staff, concerns, and objectives allows us to keep our services to the City efficiently streamlined making your job of managing task order projects from this contract simple.
A familiar team with proven experience to keep workflow efficient and costs low // To meet your project objectives and to support your engineering and operations team, we have assembled a team of seasoned professionals who have decades of proven wastewater system modeling and planning experience and direct experience working with the City. Working with a team that your staff are already familiar with brings value in maintaining a streamlined workflow and keeping time and costs down with our team’s institutional knowledge. Kevin Kai, P.E. will serve as Project Manager and will lead each task order. Kevin is also our proposed project manager for the Water System Hydraulic Modeling Services RFP and we feel that this synergy can help the City/District more effectively and efficiently manage these development projects. Kevin has been working with the City/District for the past 15 years and is very familiar with your procedures and
EXHIBIT A
Mr. Alexander Yuen
City of Daly City
December 1, 2022
project objectives. Additionally, we have included Chris Peters, Andrew Fugal and Dan Shapiro, who were responsible for upgrading the District’s hydraulic model on the recent Wastewater Collection System Master Plan and also perform similar on-call hydraulic modeling services for other clients in Utah and Arizona. This team all has experience working with Daly City are prepared to tackle your next wastewater collection system hydraulic modeling project challenge!
BC acknowledges that we have received and read the City’s Questions and Answer addendum posted on August 25, 2022. BC also reviewed the Sample Professional Services Agreement and provided proposed modifications at the end of this proposal as an appendix.
BC also acknowledges that if an agreement is mutually agreed upon and executed it will be effective for two years and the overall not to exceed contract amount will be $225,000.
The BC team is very excited to continue providing the City with efficient and streamlined hydraulic modeling services. As a Project Management Director, I am authorized to submit proposals on behalf of the firm. If you have any questions about this proposal, please contact Kevin Kai at 925.210.2333 or by e-mail at [email protected]. We look forward to the opportunity to continue our partnership and support the City.
Very truly yours,
Brown and Caldwell
Richard Terrazas, PE Kevin Kai, PE
Project Management Director Project Manager
Walnut Creek, CA Walnut Creek, CA
EXHIBIT A
Section 1: Qualifications and Experience
Wastewater Collection System Hydraulic Modeling Services // 4
— KEVIN KAI, P.E., Project Manager
Section 1: Qualifications and Experience
Brief Firm Introduction
With a 75-year legacy, BC is one of the largest, environmentally focused firms in the nation and a leader in adapting innovative approaches for wastewater infrastructure and treatment facilities to safeguard our natural resources, from bodies of water to the living species that depend on it. We offer full-service engineering, construction, and program management services by way of our 1,900 employee-owners located throughout the U.S., with nearly 100 professionals locally in our Walnut Creek (corporate headquarters), San Francisco, and San Jose offices.
Hydraulic Modeling Capabilities
BC’s capabilities of providing hydraulic modeling services include:
− 50 in-house hydraulic modelers locally and nationally − 7 in-house hydraulic modelers who have worked on Daly City projects − Proficiency in InfoWorks ICM by Innovyze and ArcGIS
− Capability to provide pipe capacity evaluation, storage and pump station capacity and operation analyses, and model calibration, and identify hydraulic capacity improvements − First-hand knowledge and understanding of Daly City’s Wastewater System Master Plan (WWSMP), including the wastewater collection system hydraulic model updated by BC Strong Background and Relevant Experience with Daly City BC is deeply invested in and dedicated to the City’s sustainable water and wastewater infrastructure and resources, system resiliency, and regulatory compliance. To provide the City with as-needed hydraulic modeling services for the North San Mateo County Sanitation District wastewater collection system, BC brings a project manager, Kevin Kai, P.E., who has provided the City with as-needed hydraulic modeling services consecutively for the last 15 years. He is supported by a project team that is directly knowledgeable with the City’s wastewater collection system hydraulic model and capable of simultaneously managing and executing two projects/contracts directly for the City. The listing below expands on how our team’s experience will benefit the City:
− BC has been the City’s trusted, go-to water system hydraulic modeling consultant for the last 15 years, with Kevin Kai, P.E. as the project manager for the entire duration. In the last four years alone, under Kevin’s leadership, the BC team successfully completed 22 hydraulic modeling task order projects. This proves his commitment to providing your team with a high level of service and dedication (i.e., consistency, reliability, responsiveness, and quality technical deliverables). He will bring this same commitment to this contract, giving you continuity of service from a single project manager making project management on your end seamless and painless. − Most recently, the BC team updated the wastewater collection system hydraulic model as part of the City’s Wastewater System Master Plan (WWSMP) update. With this intimate knowledge of and hands-on involvement with the latest wastewater collection system hydraulic model, City staff can be confident in our ability to get started right away without delay.
− We have the ability to manage and execute two simultaneous projects/contracts. We updated the water distribution system hydraulic model as well, as part of the City’s Water Distribution System Master Plan Update. We did this simultaneously with the Wastewater System Master Plan Update. Managing both the water system and wastewater collection system hydraulic modeling services contract will allow the City/District to execute and implement new development design and construction more efficiently and cost-effectively. On the recent master plans, BC was able to save the City/District over $20,000 in management expenses by executing both projects simultaneously.
EXHIBIT A
Section 2: Project References
Wastewater Collection System Hydraulic Modeling Services // 5 Other Similar Experience
Headquartered in Walnut Creek, BC has provided hydraulic modeling services to public agencies, locally and nationally.
A brief sampling of this experience is demonstrated below.
Client and Location Project Contract Value
($)
Proposed Personnel
Section 2: Project References
The projects that are referenced in this section demonstrate our hands-on experience with Daly City during the WWSMP update and perseverance with long-time clients.
10-Year Wastewater System Master Plan
Daly City, California
After the City of Daly City recently completed and updated its 2030 General Plan, the North San Mateo County Sanitation District (NSMCSD), a subsidiary of Daly City, selected BC to update its Wastewater System Master Plan (WWSMP) to support continued conveyance of wastewater to the NSMCSD wastewater treatment plant (WWTP).
BC focused the WWSMP on hydraulic capacity and condition of the collection system. BC confirmed the previous wet weather flow modeling findings with information that was readily available to the project team. To calibrate adjustments to the model and assess the system’s wet weather capacity, BC reviewed historical Sanitary Sewer Overflow (SSO) information, WWTP and pump station flow monitoring data, and collected additional flow monitoring data.
BC evaluated the adequacy of the existing unit flow factors in the hydraulic model by projecting current base wastewater flow (BWF), comparing it to available flow data. We updated large point source contributors in coordination with the City’s planning department. BC updated the hydraulic model with InfoWorks ICM by Innovyze so that it matched the City’s water distribution system model on InfoWater by Innovyze.
Expanding the hydraulic model network where additional detailed hydraulic information was needed most, BC reviewed maintenance records for surcharging and wet weather overflows, tributary area, and proposed future developments to identify specific areas where greater model definition was needed to investigate potential surcharging in the collection system. We identified 6-inch sewers that serve as small trunk sewers and are at risk of having insufficient capacity. These pipes had high priority for inclusion in the model network.
CLIENT AGENCY
CLIENT REFERENCE CONTACT
CONTRACT VALUE
PROPOSED PROJECT TEAM
MEMBERS
EXHIBIT A