Table of Contents
2022-6-20 Regular Meeting Agenda.pdf
Item 1 - Minutes 6-6-2022.pdf
Item 2 - List of Demands.pdf
Item 4 -Temporary Signs Code Amendment.pdf
Item 5 - SWS Agreement.pdf
Item 6 - Arts Advisory Committee Appointments.pdf
Item 7 - Conflict of Interest Code Update.pdf
Item 8 -AB361 Remote Public Meetings.pdf
Item 9 - State Mandated Fire Inspections.pdf
Item 10 - Annual Preparations for Summer Season.pdf
Item 11 -DMCEA MOU 2022-2025- Agenda Report.pdf
Item 13 - Introduction of Drought Ordinance.pdf
Item 14 - FY 2021-22 Third Quarter Financial Report.pdf Item 15 - FY 2022-23 Budget Update Report.pdf
Item 16 - Resolution Adjusting Fines for Parking Violations.pdf 2 10
17 32
58 127
142
158
163
168
176
298
309
330
391
Del Mar City Council Meeting Agenda
VIA TELECONFERENCE ONLY
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us \Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Remote Regular Meeting
VIA TELECONFERENCE ONLY
Monday, June 20, 2022 at 4:30 PM
In the interest of public health, and consistent with the provisions of Assembly Bill 361 (AB 361) and related resolutions adopted by the Del Mar City Council, the City of Del Mar is temporarily taking actions to mitigate the COVID-19 pandemic by holding City Council Meetings electronically or by teleconference. This is not an in-person meeting.
Public Participation/Comment
Members of the public can participate in the meeting by either submitting a written red dot comment via email to
[email protected] or by speaking live using the Zoom link and/or dial-in information provided below. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on. Those wishing to comment live should join the Zoom meeting when the item(s) they wish to speak on is announced or at the meeting start time for items not on the agenda.
Zoom Link: https://us02web.zoom.us/j/84790910014
Phone: (669) 900-6833
Meeting ID: 847 9091 0014
While registration is not required, staff recommends members of the public submit an optional tele-comment request form (www.delmar.ca.us/telecomment) to assist with speaker
management during the meeting. For more information please visit: www.delmar.ca.us/publiccomment.
Viewing the Meeting and Access to Agenda Materials
Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM.
Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website: http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at City Hall and the Del Mar Library during their business hours.
Special Needs: In compliance with the Americans with Disabilities Act, if you need special assistance to participate remotely in this meeting, please contact the Administrative Services Department via email at [email protected] or by calling (858) 755-9313, preferably at least 48 hours in advance of the meeting if possible.
Dwight Worden
Mayor
Tracy Martinez
Deputy Mayor
Dave Druker
Council Member
Terry Gaasterland
Council Member
Dan Quirk
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Public oral communications will take place shortly after the start of the meeting. Those wishing to comment on any matter not on the agenda may join the meeting at 4:30 PM using the Zoom link and dial-in information: https://us02web.zoom.us/j/84790910014; Phone: (669) 900-6833; Meeting ID: 847 9091 0014.
V. CITY COUNCIL COMMENTS
VI. COMMUNITY ANNOUNCEMENTS
VII. CITY MANAGER’S REPORT
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council, staff, or the public so requests, in which event, the item will be considered separately.
1. Approval of Minutes: June 6, 2022 Regular and Special Meeting Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
2. Ratification of List of Demands, dated June 20, 2022 Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
3. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
4. Second Reading and Adoption of an Ordinance to Amend Del Mar Municipal Code Chapter 30.84 Signs Related to Temporary Signs (ZA22-002) Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Recommended Action: Staff recommends that the City Council adopt an Ordinance (Attachment A) amending Del Mar Municipal Code (DMMC) Chapter
30.84 (ZA22-002) to allow temporary signs in locations within unimproved portions of the public right-of-way that do not cause a public safety issue in residential zones by or with permission of the underlying property owner; and clarify how the allowable size of temporary signs is calculated.
Reference: Clerk’s File No. 401-4, 401-9
5. Approval of an Agreement with Southwest Traffic Signal Service, Inc. for Traffic Signal Maintenance and Repair Services
Recommended Action: Staff recommends the City Council: 1) Approve an Agreement between the City of Del Mar and Southwest Traffic Signal Service, Inc. (Attachment A) for traffic signal maintenance and repair services for a three-year term beginning on July 1, 2022 and ending on June 30, 2025, with an option to extend the agreement for an additional two-year period; and 2) Authorize the City Manager to execute the Agreement.
Reference: Clerk’s File No. 406-1
6. Arts Advisory Committee Appointments
Recommended Action: The City Council Liaisons to the Arts Advisory Committee recommend that the City Council reappoint Kathryn Grimm and appoint Karla Leopold as at-large, voting members to the Arts Advisory Committee, to serve full three-year terms beginning July 1, 2022, and ending on July 31, 2025.
Reference: Clerk’s File No. 401-5
7. Biennial Review and Update of the Del Mar Conflict of Interest Code Recommended Action: It is recommended that the City Council receive this report and adopt the Resolution (Attachment A) incorporating revisions to the Del Mar Conflict of Interest Code (Exhibit A to Attachment A).
Reference: Clerk’s File No. 404-6
8. Continuation of Remote Public Meetings in Compliance with Government Code Section 54953 (Assembly Bill 361)
Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) making the finding required by Government Code 54953 related to Assembly Bill 361 (AB 361) to continue with remote public meetings for the next thirty (30) days during the local emergency declared in response to the COVID-19 global pandemic.
Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Reference: Clerk’s File No. 401-7
9. Acceptance of Report for State-Mandated Annual Fire Inspections in Compliance with SB 1205
Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A), accepting a report on the status of all State-mandated annual fire inspections in the City of Del Mar in conjunction with Senate Bill (SB) 1205 and California Health and Safety Code Section 13146.4.
Reference: Clerk’s File No. 102-5
10. Annual Preparations for Summer Season
Recommended Action: Staff requests that the City Council receive a report on the City’s annual preparations for the summer season, particularly beach and Fairgrounds visitors, as well as peak events, such as the San Diego County Fair, Del Mar Foundation Twilight Concerts, Fourth of July, and Opening Day of the Del Mar Racetrack.
Reference: Clerk’s File No. 1101-1, 1404-1, 1502-10
11. Approval of a Memorandum of Agreement between the City of Del Mar and the Del Mar City Employees Association and Related Amendment to the City of Del Mar Personnel Rules & Regulations Manual
Recommended Action: Staff recommends that the City Council: 1) Adopt the Resolution (Attachment A) approving the Memorandum of Agreement between the City of Del Mar (City) and the Del Mar City Employees Association (DMCEA) (Exhibit A to Attachment A); 2) Authorize the City Manager to execute the Agreement; and 3) Adopt the Resolution (Attachment B) amending the City’s Personnel Rules and Regulations Manual (Exhibit A to Attachment B).
Reference: Clerk’s File No. 502-1
IX. PUBLIC HEARINGS
12. Introduction of an Ordinance Approving a Development Agreement (DA22- 001) and an Associated Regulatory Housing Agreement for a Mixed-Use Commercial and Residential Development Located at
941 Camino del Mar (APNs: 300-221-32 & 33) (“Property”) Recommended Action: Staff recommends the City Council continue the public hearing date certain to the July 11, 2022, City Council meeting.
Reference: Clerk’s File No. 401-4
Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
13. Introduction of an Ordinance Amending Sections 21.70.110 and 21.70.120 of the Del Mar Municipal Code to Revise Emergency Water Management Requirements for Drought Watch Conditions
Recommended Action: Staff recommends the City Council hold a public hearing and introduce an Ordinance (Attachment A) amending the Del Mar Municipal Code (DMMC) Section 21.70.110 and Section 21.70.120 to revise water consumer demand reduction measures in accordance with recent State regulations.
Reference: Clerk’s File No. 401-4, 401-9
X. COUNCIL MEETING RECESS
XI. CITY COUNCIL OTHER BUSINESS
14. Fiscal Year 2021-22 Third Quarter Financial Report
Recommended Action: Staff recommends that the City Council receive the Fiscal Year (FY) 2021-22 Third Quarter Financial Report and authorize revenue adjustments totaling $216,630, and expenditure adjustments totaling $2,300 as included in Exhibit A of Attachment A.
Reference: Clerk’s File No. 202-5
15. Fiscal Year 2022-23 Budget Update Report
Recommended Action: It is recommended that the City Council review the proposed update to the Fiscal Year 2022-23 Operating and Capital Budget and take the following actions:
1. Adopt a Resolution Amending the Fiscal Year 2022-2023 Operating and Capital Budget (Attachment A);
2. Adopt a Resolution Adopting the Compensation Plans for the Management and Professional, General, Firefighter, and Miscellaneous, Part Time, Temporary and Hourly Employees for Fiscal Year 2022-2023 (Attachment B);
3. Adopt a Resolution Establishing the Fixed Charge Assessments for Bonded Indebtedness for Fiscal Year 2022-23 (Attachment C);
4. Adopt a Resolution Establishing the Appropriations Limit for Fiscal Year 2022-23 (Attachment D);
5. Adopt a Resolution Approving the Statement of Investment Policy for Fiscal Year 2022-23 (Attachment E); and
6. Adopt a Resolution Setting User Fee Schedule effective July 1, 2022 (Attachment F).
Reference: Clerk’s File No 202-4
Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
16. Consideration of a Resolution Adjusting Fines for Parking Violations Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) adjusting fines for parking violations in the City; allowing for annual adjustment of parking violation fines based on the Consumer Price Index (CPI) not to exceed 3%; and rescinding Resolution 2011-52 (Attachment B) which previously adjusted the City’s parking violation fines.
Reference: Clerk’s File No. 905-1
XII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. 22nd District Agricultural Association Community Relations Committee (Gaasterland/Martinez)
B. Clean Energy Alliance JPA (CEA) Board of Directors (Druker/Worden) C. CSA-17 Ambulance District Advisory Board (Martinez/Druker) D. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Druker/Martinez) E. League of California Cities – San Diego Chapter (Worden/Martinez) F. North County Transit District (NCTD) (Quirk/Gaasterland/Druker) G. Regional Solid Waste Association (Worden/Quirk)
H. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Druker/Quirk)
I. SANDAG Borders Committee (Druker)
J. SANDAG Regional Planning Committee (Gaasterland)
K. SANDAG Shoreline Preservation Working Group (Worden/Gaasterland) L. San Diego Metropolitan Wastewater Commission/JPA (Quirk/Bride) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Worden/Quirk)
N. Other Regional Organization Reports
XIII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Ad-Hoc Referendum Subcommittee (Gaasterland/Druker)
B. Arts Advisory Committee (Druker/Worden)
C. Clean Water Rate Project (Druker, Quirk)
D. Del Mar Community Connections (Martinez/Quirk)
E. Del Mar Village Association (Druker/Quirk)
F. Finance Committee (Gaasterland/Quirk)
G. Housing Subcommittee (Gaasterland/Martinez)
H. Human Resources Subcommittee (Druker/Worden)
I. Legislative Subcommittee (Gaasterland/Druker)
J. Long-Term Rail Relocation Subcommittee (Gaasterland/Druker) Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us K. Measure Q Citizen Oversight Committee (Druker/Quirk) L. Parks and Recreation Committee (Druker/Worden)
M. Planning Process Subcommittee (Druker/Gaasterland)
N. Safe Rail Crossing and Bluff Stabilization Subcommittee (Gaasterland/Druker) O. Lagoon Committee (Quirk/Worden)
P. Sea-Level Rise Adaptation Plan Implementation Subcommittee (Gaasterland/Martinez)
Q. Shores Advisory Committee (Gaasterland/Martinez)
R. Solid Waste Procurement Services Ad-Hoc Subcommittee (Quirk/Worden) S. Sustainability Advisory Committee (DrukerWorden)
T. Traffic and Parking Advisory Committee (Martinez/Worden) U. Undergrounding Project Advisory Committee (Gaasterland/Quirk) V. Other Committee-Subcommittee Reports
XIV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
July 11, 2022
Fourth Amendment to Adam Kaye’s Contract for As-Needed Public Information, Communications and Outreach Services (Tentative)
DMVA Economic Development Agreement (FY2021-22 Agreement Expires on June 20, 2022) AB361 Continuation of Remote Public Meetings
Adoption of an Ordinance to Amend DMMC 21.70.110 Drought Response Stage 1 and 21.70.120 Drought Response Stage 2
Adoption of Resolution Reaffirming the City’s Stage 1 Drought Alert Status Presentation from Del Mar Representative to the San Diego County Water Authority Mel Katz Presentation from Del Mar San Diego County Water Authority Representative Mel Katz (Tentative) Sustainability Advisory Committee Appointment (Tentative) Continued from June 20, 2022: 941 Camino Del Mar Specific Plan Development Agreement and Regulatory Housing Agreement (First Reading of Ordinance) Powerhouse Park Tot Lot Renovation Project: Permit Approval, Cooperative Purchase Agreement, Approval of Construction Bid Package
Designation of Delegates for the League of California Cities Annual Conference Civic Center Public Art Proposal from the Del Mar Arts Committee Del Mar City Council Regular Meeting June 20, 2022
Agenda Page 8
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 15th day of June, 2022, at approximately 6:15 p.m.
___________________________________________ 6/15/2022
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
JUNE 6, 2022 – VIA TELECONFERENCE ONLY
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Worden called the Regular Meeting to order at 4:31 p.m.
ROLL CALL
Present: Mayor Dwight Worden; Deputy Mayor Tracy Martinez; Councilmembers Dave Druker, Terry Gaasterland, and Dan Quirk
CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Leslie Devaney reported that there were no recusals or reportable actions for the June 6, 2022 City Council Closed Session meeting.
PLEDGE OF ALLEGIANCE
Mayor Worden led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
None.
CITY COUNCIL COMMENTS & COMMUNITY ANNOUNCEMENTS
Deputy Mayor Martinez announced the start of the San Diego County Fair on Wednesday, June 8, 2022.
Councilmember Gaasterland reported on the Smart Coast California Forum event she attended. City Councilmembers acknowledged Assistant City Manager Kristen Crane for her service to the City of Del Mar and wished her luck in her new role with the City of Murrieta. Mayor Worden reported on statewide water usage; San Diego Airport construction at Terminal 1; the 2022 California Primary Election including the Del Mar library serving as a ballot drop off location for the primary election; and the dedication of the James Hubbell sculpture in front of the Del Mar Library that took place on Friday, June 3, 2022.
CITY MANAGER’S REPORT
City Manager Ashley Jones and Assistant City Manager Kristen Crane reported on the Tewa Undergrounding Project beginning this week. Mayor Worden inquired about the timing for the California Coastal Commission (CCC) to hear appeals filed for the Watermark Project.
CONSENT CALENDAR
There were no public speakers for the consent calendar items. 1 June 20, 2022 Item 01
City Council Regular Minutes
June 6, 2022
IT WAS MOVED BY COUNCILMEMBER DRUKER, SECONDED BY MAYOR WORDEN TO APPROVE THE CONSENT CALENDAR ITEMS 1 THROUGH 10 and 14. (VOTE 5-0 WITH THE AMENDMENT NOTED FOR THE MAY 16, 2022 REGULAR MEETING MINUTES.) Ayes: Mayor Worden, Deputy Mayor Martinez, and Councilmembers Druker, Gaasterland and Quirk; Noes: 0; Absent: 0; Abstain: 0.
ITEM 1: APPROVAL OF MINUTES: MAY 16, 2022 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes with amendment to item 13 to now read, “Council consensus was to defer consideration of any City action related to SB 1105 until additional information is available, with Mayor Worden indicating he was in support and ready to act tonight”, on consent.
ITEM 2: RATIFICATION OF LIST OF DEMANDS, DATED JUNE 6, 2022 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 3: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 4: SECOND AMENDMENT TO AGREEMENT WITH MOFFATT & NICHOL FOR THE CITY OF DEL MAR SHORELINE MANAGEMENT PROGRAM (CLERK’S FILE NO. 406-1) Council approved the Second Amendment to the Agreement between the City of Del Mar and Moffatt and Nichol for consulting services related to the City’s Shoreline Management Program extending the Agreement for an additional two-year period ending June 17, 2024; and authorized the City Manager to execute the Second Amendment, on consent.
ITEM 5: SECOND READING AND ADOPTION OF AN ORDINANCE TO ACCEPT MODIFICATIONS TO THE 5TH CYCLE HOUSING ELEMENT PROGRAM 2G LOCAL
COASTAL PROGRAM AMENDMENT PURSUANT TO COASTAL COMMISSION ACTION (CLERK’S FILE NO. 304-7, 401-4)
Council adopted ordinance 989, “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, ACCEPTING THE COASTAL COMMISSION MODIFICATIONS TO THE 5th CYCLE HOUSING ELEMENT PROGRAM 2G LOCAL COASTAL PROGRAM AMENDMENT BY AMENDING PROSPECTIVE ORDINANCE 979 THAT ADDS A NEW ZONING CHAPTER 30.92 TO THE DEL MAR MUNICIPAL CODE TO CREATE A NEW HOUSING ELEMENT IMPLEMENTATION OVERLAY ZONE (HEIOZ) AS AN OVERLAY ZONING TOOL THAT CAN BE APPLIED TO REAL PROPERTY
THROUGH FUTURE REZONE ACTIONS AT THE DISCRETION OF THE CITY
COUNCIL WHEN NECESSARY TO IMPLEMENT FUTURE REQUIRED CITY OF DEL MAR HOUSING ELEMENT PROGRAM ACTIONS PER STATE LAW; AND BY AMENDING PROSPECTIVE ORDINANCE 980 THAT APPLIES THE HEI-OZ TO APNS 299-100-47 AND 299-100-48”, on consent.
2 June 20, 2022 Item 01
City Council Regular Minutes
June 6, 2022
ITEM 6: AWARD OF A CONSTRUCTION CONTRACT TO FERANDELL TENNIS COURTS, INC.
FOR THE TENNIS COURT RESURFACING PROJECT (CLERK’S FILE NO. 406-1) Council awarded a construction contract for the Tennis Court Resurfacing Project to Ferandell Tennis Courts, Inc; and authorized the City Manager to execute the contract, on consent.
ITEM 7: RESOLUTIONS CALLING FOR A 2022 GENERAL MUNICIPAL ELECTION (CLERK’S FILE NO. 402-1, 402-3)
Council adopted RESOLUTION 2022-31, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DEL MAR, CALIFORNIA, CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF
CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES”; RESOLUTION 2022- 32, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF
SAN DIEGO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE”, and RESOLUTION 2022-33, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DEL MAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES’ STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022”, on consent.
ITEM 8: SUSTAINABILITY ADVISORY COMMITTEE APPOINTMENT (CLERK’S FILE NO. 401- 5)
Council reappointed Alan Sweedler as a voting member to serve a full three-year term beginning July 4, 2022 and ending on July 31, 2025, on consent.
ITEM 9: ARTS ADVISORY COMMITTEE APPOINTMENT (CLERK’S FILE NO. 401-5) Council reappointed Julie Maxey-Allison as a Del Mar Foundation representative and voting member to the Arts Advisory Committee, to serve a full three-year term beginning July 1, 2022, and ending on July 31, 2025, on consent.
ITEM 10: CONTINUATION OF REMOTE PUBLIC MEETINGS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 54953 (ASSEMBLY BILL 361) (CLERK’S FILE NO. 401-7)
Council adopted RESOLUTION 2022-34, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DEL MAR, CALIFORNIA, MAKING FINDINGS REQUIRED UNDER GOVERNMENT CODE SECTION 54953 RELATED TO ASSEMBLY BILL 361 IN ORDER
TO CONTINUE THE USE OF TELECONFERENCE OR A REMOTE MEETING PLATFORM TO FACILITATE REMOTE PUBLIC MEETINGS”, and to continue with remote public meetings for the next thirty (30) days during the local emergency declared in response to the COVID-19 global pandemic, on consent. 3 June 20, 2022 Item 01
City Council Regular Minutes
June 6, 2022
PUBLIC HEARING
ITEM 11: INTRODUCTION OF AN ORDINANCE TO AMEND DEL MAR MUNICIPAL CHAPTER
30.84 SIGNS RELATED TO TEMPORARY SIGNS (ZA22-002) (CLERK’S FILE NO. 303- 2, 401-4, 401-9)
A presentation was provided by Administrative Services Manager/City Clerk Krietor.
There were no public speakers for the item.
IT WAS MOVED BY COUNCILMEMBER DRUKER, SECONDED BY DEPUTY MAYOR MARTINEZ TO
INTRODUCE THE PROPOSED ORDINANCE AMENDING DEL MAR MUNICIPAL CODE (DMMC) CHAPTER 30.84 (ZA22-002) TO ALLOW TEMPORARY SIGNS IN LOCATIONS WITHIN
UNIMPROVED PORTIONS OF THE PUBLIC RIGHT-OF-WAY THAT DO NOT CAUSE A PUBLIC
SAFETY ISSUE IN RESIDENTIAL ZONES BY OR WITH PERMISSION OF THE UNDERLYING PROPERTY OWNER; AND CLARIFY HOW THE ALLOWABLE SIZE OF TEMPORARY SIGNS IS CALCULATED. (VOTE 5-0)
Ayes: Mayor Worden, Deputy Mayor Martinez, and Councilmembers Druker, Gaasterland and Quirk; Noes: 0; Absent: 0; Abstain: 0.
ITEM 12: APPROVAL OF A CONDITIONAL USE PERMIT AND ADOPTION OF A MITIGATED
NEGATIVE DECLARATION TO AUTHORIZE RIVERPATH DEL MAR TRAIL EXTENSION (PHASE III) (CLERK’S FILE NO. 301-4)
An introduction to the item was provided by City Manager Ashley Jones. A presentation was provided by Associate Planner Adriana Jaramishian.
Council questions and discussion focused on the timing for California Coastal Commission’s review of the permit application and support for the project.
There were no public speakers for the item.
IT WAS MOVED BY COUNCILMEMBER QUIRK, SECONDED BY MAYOR WORDEN TO ADOPT RESOLUTION 2022-36, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, TO APPROVE A CONDITIONAL USE PERMIT (CUP22-002) AND TO CERTIFY A MITIGATED NEGATIVE DECLARATION (EA19-001) ASSOCIATED WITH AN APPROXIMATELY 2,070 LINEAR-FOOT EXTENSION OF THE RIVERPATH DEL MAR TRAIL TERMINATING AT THE
EASTERN BOUNDARY OF THE CITY NEAR THE CREST CANYON TRAIL, INSTALLATION OF
TRAIL AMENITIES INCLUDING SIGNAGE AND TRASH CANS, VEGETATION REMOVAL, MINOR
GRADING, AND DEBRIS REMOVAL, LOCATED NORTH OF SAN DIEGUITO DRIVE IN THE FLOODWAY ZONE AND LAGOON OVERLAY ZONE, IN DEL MAR, CALIFORNIA.” (VOTE 5-0) Ayes: Mayor Worden, Deputy Mayor Martinez, and Councilmembers Druker, Gaasterland and Quirk; Noes: 0; Absent: 0; Abstain: 0.
COUNCIL MEETING RECESS:
The City Council took a meeting recess from approximately 5:20 p.m. to 5:25 p.m. 4 June 20, 2022 Item 01
City Council Regular Minutes
June 6, 2022
CITY COUNCIL OTHER BUSINESS
ITEM 13: SANDAG PRESENTATION REGARDING DEL MAR BLUFFS STABILIZATION PROJECT 5 IN PREPARATION FOR CALIFORNIA COASTAL COMMISSION HEARING ON JUNE 8, 2022 (CLERK’S FILE NO. 1404-2, 1506-1) Councilmember Druker recused himself from participation due to Brown Act concerns associated with the item. Mayor Worden disclosed he reviewed the California Coastal Commission (CCC) agenda report.
Deputy Mayor Martinez disclosed she received an informational email sent to residents. Councilmember Gaasterland disclosed that she drafted a cover letter and shared an informational email with residents and Deputy Mayor Martinez, engaged in a brief email exchange with Mayor Worden, and spoke briefly over the phone with Councilmember Druker regarding this agenda item.
An introduction to the item was provided by Assistant City Manager Crane. A presentation was provided by San Diego Association of Governments (SANDAG) Senior Environmental Engineer Allie DeVaux.
SANDAG Principal Engineer Bruce Smith was available to answer questions.
Council questions focused on the comment process for public participation on the Del Mar Bluff 5 Project (Project) mitigation measures; clarification on the cost estimate for the Project; whether the bluff top trail would require fencing; clarification on the removal of seawalls associated with the Project; clarification on the number of steal posts needed to secure the seawalls; emergency repair efforts in the area; location of the integrated Project; clarification on the grading included in the project; whether SANDAG has considered emergency evacuations related to the Project’s seawalls; whether SANDAG has modeled sand retention/sand levels if the Project is constructed; Mayor Worden opened the item to public comment and the following people spoke:
1) John Stahl
2) Camilla Rang
3) Mike Maier
4) Payson Stevens
5) Karen Lare
6) Laura Walsh, Surfrider Foundation
7) Laura DeMarco
8) Al Tarkington
9) John Weare
Mayor Worden closed the item to public comment.
Council discussion focused on the effects of seawalls on Del Mar South Beach; Project mitigations associated with effects of seawalls; whether SANDAG considered adding seawalls in section if and when needed instead of adding seawalls for the entire proposed length; concrete bases and beams remaining when the seawalls are removed; lost beach area, especially during high tide associated with the Project; appreciation for SANDAG staff for their efforts to engage the City on the Project; staff crossings associated with the Project; desire to obtain additional information about the environmental impacts of the Project to fully assess mitigation efforts; and importance of a commitment from SANDAG that the railroad tracks will be relocated off the bluffs by 2035.
Council consensus was to have Councilmember Gaasterland represent the City at CCC for the Project hearing on Wednesday, June 8, 2022. Additionally, Council directed City Manager Jones to work with each Councilmember individually to develop a draft statement and to work with Deputy Mayor Martinez and Councilmember Gaasterland to finalize the statement. Following the meeting, it was mutually agreed 5 June 20, 2022 Item 01
City Council Regular Minutes
June 6, 2022
upon that Mayor Worden and Councilmember Gaasterland would work with City Manager Jones to finalize the statement.
ITEM 14: MASTER LICENSE AGREEMENT WITH CROWN CASTLE FIBER LLC FOR WIRELESS FACILITIES ON CITY POLES IN THE PUBLIC RIGHT-OF-WAY (CLERK’S FILE NO. 406-1)
The item was moved to the consent calendar for approval. Council approved adoption of RESOLUTION 2022-35, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA,
AUTHORIZING A MASTER LICENSE FOR WIRELESS FACILITIES ON CITY POLES IN THE PUBLIC
RIGHT-OF-WAY WITH CROWN CASTLE FIBER LLC, AND AUTHORIZING THE CITY MANAGER TO
ACT ON BEHALF OF THE CITY IN ALL FUTURE DECISIONS AND ACTIONS NECESSARY TO IMPLEMENT THE MASTER LICENSE AGREEMENT”, on consent.
ITEM 15: CARE COURT LEGISLATION AND UPDATE ON DEL MAR’S EFFORTS RELATED TO ADDRESSING HOMELESSNESS (CLERK’S FILE NO. 303-1, 401-7) A presentation was provided by Assistant City Manager Kristen Crane and Senior Management Analyst Beth Murray.
Council questions and discussion focused on the Governor’s proposal including upfront and ongoing funding for the CARE Court Program (Program); importance of Program; and thoughtful compassionate care provided by the Program.
There were no public speakers for the item.
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY COUNCILMEMBER DRUKER TO ADOPT RESOLUTION 2022-37, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, SUPPORTING CALIFORNIA SENATE BILL (SB) 1338: COMMUNITY ASSISTANCE, RECOVERY, AND EMPOWERMENT (CARE) COURT PROGRAM.” (VOTE 5-0) Ayes: Mayor Worden, Deputy Mayor Martinez, and Councilmembers Druker, Gaasterland and Quirk; Noes: 0; Absent: 0; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
City Council representatives reported on the Clean Energy Alliance; Arts Advisory Committee; and SANDAG Board.
ADJOURNMENT
Mayor Worden adjourned the meeting at 8:13 p.m.
_________
Sarah Krietor, Administrative Services Manager/City Clerk 6 June 20, 2022 Item 01
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
JUNE 6, 2022
Via Teleconference
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Mayor Worden called the meeting to order at 2:30 P.M.
ROLL CALL
Present: Mayor Dwight Worden; Deputy Mayor Tracy Martinez; Councilmembers Dave Druker, Terry Gaasterland and Dan Quirk
CLOSED SESSION
A) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: Two
Description: 1) Information related to Del Mar Bluff 5 Project; and 2) Liabilities related to the Citywide Undergrounding Project
Authority: Government Code Section 54956.9(b)
Reportable Action: None for either item.
B) Real Property Negotiations
Property: San Dieguito Drive from Oribia Road to Racetrack View Drive Negotiating Parties: City of Del Mar and Del Mar Hillside Community Association Under Negotiation: Potential dedication and improvement of the road and terms and conditions of the same
Authority: Government Code Section 54956.8
Reportable Action: None.
ADJOURNMENT
Mayor Worden adjourned the meeting at 4:25 P.M.
_____
Sarah Krietor, Administrative Services Manager/
City Clerk
7 June 20, 2022 Item 01
1 June 20, 2022 Item 02
2 June 20, 2022 Item 02
3 June 20, 2022 Item 02
4 June 20, 2022 Item 02
5 June 20, 2022 Item 02
6 June 20, 2022 Item 02
7 June 20, 2022 Item 02
8 June 20, 2022 Item 02
9 June 20, 2022 Item 02
10 June 20, 2022 Item 02
11 June 20, 2022 Item 02
12 June 20, 2022 Item 02
13 June 20, 2022 Item 02
14 June 20, 2022 Item 02
15 June 20, 2022 Item 02
City of Del Mar
Agenda Report
City Council Action:
TO: Honorable City Council Members
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Amanda Lee, Principal Planner
Via Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Second Reading and Adoption of an Ordinance to Amend Del Mar Municipal Code Chapter 30.84 Signs Related to Temporary Signs (ZA22-002) REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council adopt an Ordinance (Attachment A) amending Del Mar Municipal Code (DMMC) Chapter 30.84 (ZA22-002) to allow temporary signs in locations within unimproved portions of the public right-of-way that do not cause a public safety issue in residential zones by or with permission of the underlying property owner; and clarify how the allowable size of temporary signs is calculated.
BACKGROUND:
As currently written DMMC Chapter 30.84 (signs) prohibits temporary signs from being placed adjacent to residential properties in areas that encroach into the City’s right-of-way. Campaign signs are a type of temporary sign. During the November 2020 election, concerns were raised related to the City’s temporary campaign sign regulations and enforcement efforts, specifically enforcement and removal of campaign signs placed in the right-of-way adjacent to residential private property in locations that otherwise appear to be within private yards.
On October 4, 2021, Mayor Worden and Deputy Mayor Martinez presented a proposal for City Council consideration to revise the City’s sign regulations to provide greater clarity and flexibility for campaign sign placement in areas that appear to be front yards. The proposed amendments would allow placement of temporary campaign yard signs in the right-of-way adjacent to residential private property in locations that otherwise appear to be within private yards, typically located between the residential unit and the street.
At the April 4, 2022, City Council provided direction to staff to prepare and process draft code amendments related to temporary signs, which include campaign signs, for implementation prior to the November 2022 General Election. The narrow scope of the proposed amendments shown in redline in Attachment B to this agenda report would allow the City to address the concerns and enforcement issues raised during the 2020 General Election without a more comprehensive review and update to the City’s sign code which would be a complex and resource intensive work plan item.
The proposed zone code amendments were presented to the Planning Commission at a public hearing held on May 10, 2022. The Planning Commission unanimously recommended approval of the proposed code amendments to the City Council. On June 6, 2022, the City Council introduced the Ordinance (Attachment A).
1 June 20, 2022 Item 04
City Council Agenda Report
Adoption of Ordinance Related to Temporary Signage
June 20, 2022
If adopted the Ordinance would take effect July 20, 2022, prior to the close of the candidate filing period for the November 2022 election. Additionally, the campaign sign informational primer provided to candidates and the public during the elections is attached for the Council’s reference as Attachment D. The campaign sign primer is provided to City Council candidates and available to the public upon request and via the City’s website during election season to encourage compliance with the City’s sign regulations.
DISCUSSION/ANALYSIS:
The objective of the code amendments is to accommodate campaign and other temporary signage in unimproved locations of the public right-of-way where sign placement would not create a safety issue or nuisance. Many City street rights-of-ways are not improved with pavement and sidewalk to the full dedicated width, which can lead to confusion regarding where property lines begin. Therefore, the proposed revisions are intended to address sign placement concerns and enforcement issues that were raised during prior elections.
As protected non-commercial speech, campaign signs must be regulated similarly to other noncommercial temporary signs. Following is a description of the components of the proposed amendments that will ensure consistency and minimize the potential for impacts to the public health and safety:
Temporary signs, including campaign signs, would be permitted in the right-of-way through a limited exception applicable to residential zones. The exception would provide for temporary signs to be placed in the right-of-way adjacent to residential private property in locations that would not conflict with the paved areas of streets and sidewalks.
As shown in Attachment C, signs would not be permitted to block automotive or pedestrian sight lines, impede the flow of automobile, bicycle, or pedestrian traffic, or otherwise conflict with public health and safety.
Temporary signs that create a nuisance or safety issue would be removed. Consistent with the current sign regulations, temporary signs including campaign signs would continue to be prohibited in City street medians, in unpaved walking areas, inside traffic circles, on City parcels, attached to utility poles, street light standards, or trees, or in environmentally sensitive resource locations including but not limited to areas of the beach, lagoon, wetlands, and habitat.
Other provisions of the sign code applicable to temporary signage, such as duration of placement, would remain unchanged.
The proposed amendments to the DMMC related to temporary signage would only be applicable to residential zones. Attachment C includes a table summarizing the amendments.
ENVIRONMENTAL IMPACT:
The proposed action is exempt from CEQA pursuant to the common-sense exemption (CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operation item previously identified by the City Council and is unrelated to the City Council’s established Goals & Priorities.
2 June 20, 2022 Item 04
City Council Agenda Report
Adoption of Ordinance Related to Temporary Signage
June 20, 2022
ATTACHMENTS:
Attachment A – Proposed Ordinance Amending DMMC Chapter 30.84 Signs Attachment B – Redline Chapter 30.84 Signs
Attachment C – Amendment Summary Table
Attachment D – Campaign Sign Code Primer
3 June 20, 2022 Item 04
ORDINANCE No. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, ADOPTING MUNICIPAL CODE
AMENDMENTS BY AMENDING CHAPTER 30.84 OF THE DEL
MAR MUNICIPAL CODE (SIGNS) TO ALLOW TEMPORARY
SIGNS IN LOCATIONS WITHIN UNIMPROVED PORTIONS OF
THE PUBLIC RIGHT-OF-WAY THAT DO NOT CAUSE A PUBLIC
SAFETY ISSUE IN RESIDENTIAL ZONES BY OR WITH
PERMISSION OF THE UNDERLYING PROPERTY OWNER; AND
CLARIFY HOW THE ALLOWABLE SIZE OF TEMPORARY SIGNS
IS CALCULATED
WHEREAS, Del Mar Municipal Code (DMMC) Chapter 30.84 (signs) establishes a comprehensive system for the regulation of signs to promote the public safety, health, and welfare; and
WHEREAS, as currently written DMMC Chapter 30.84 (signs) prohibits temporary signs from being placed adjacent to residential properties in areas that encroach into the City’s right-of-way; and
WHEREAS, City Council desires to amend DMMC Chapter 30.84 to allow temporary signs in locations within unimproved portions of the public right-of-way that do not cause a public safety issue in residential zones by or with permission of the underlying property owner; and
WHEREAS, City Council also desires to clarify how the allowable size of temporary signs is calculated; and
WHEREAS, other provisions of DMMC Chapter 30.84 related to temporary signs would remain unchanged, including prohibiting placement in City street medians, in unpaved walking areas, inside traffic circles, on City parcels, attached to utility poles, street light standards, on/in trees, or in environmentally sensitive resource locations including but not limited to, areas of the beach, lagoon, wetlands, and habitat; and WHEREAS, the Planning Commission considered and recommended approval of the proposed code amendments at a public hearing held on May 10, 2022, and the City Council has considered this recommendation; and
WHEREAS, pursuant to the California Environmental Quality Act (CEQA), the proposed action is exempt from CEQA pursuant to the common-sense exemption (CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and
WHEREAS, City Council has determined that it is in the best interests of the City, its residents, and businesses to amend DMMC Chapter 30.84. 4 June 20, 2022 Item 04
Ordinance No. _____
NOW, THEREFORE, the City Council of the City of Del Mar, California, does ordain as follows:
SECTION ONE:
The foregoing recitals are true and correct.
SECTION TWO:
That DMMC Section 30.84.030 be amended as follows:
30.84.030 Permitted Sign Area Total for Residential Zones.
On a lot zoned for residential use, a property owner may post, erect, and maintain signs of a sign area total as follows:
A. Identification Sign Maximum one square foot per dwelling unit displayed by each unit.
For properties of five or more units, an
additional maximum sign area of 12
square feet.
B. Temporary Signs Maximum five and one-half square feet for each individual unit as measured on
one side of the sign.
SECTION THREE:
That DMMC Section 30.84.075 be amended as follows:
30.84.075 Sign Encroachment Permit Required/Exemptions from Requirement.
A. Unless otherwise provided in this Chapter, no sign shall be installed, posted, erected or maintained so as to encroach within a public right-of-way in a commercial zone without the prior receipt of a Sign Encroachment Permit.
B. Where a Sign Encroachment Permit is required, the Planning Commission shall serve as the issuing authority.
C. No sign Encroachment Permit shall be required for a blade sign which meets all of the parameters listed below.
Parameters for exemption:
1. The sign has received all other required permits, including Design Review, or Administrative Design Review, as required by DMMC Chapter 23.08 or 23.09;
2. The sign complies with all applicable regulations contained in this Chapter;
3. The sign complies with the sign size parameters contained in the Sign Chapter of the Municipal Code;
5 June 20, 2022 Item 04
Ordinance No. _____
4. The sign is installed so that the bottom of the sign is elevated a minimum of eight feet above any adjacent sidewalk or walkway;
5. The sign does not extend within five feet of the vertical extension above any driving surface;
6. There is only one blade sign per business for each street frontage of the business;
7. The sign is not an internally illuminated plastic ("can") sign; and
8. The sign or sign support system does not extend more than four feet from the building wall, measured from the point at which the sign or sign support is attached to the building.
D. No Encroachment Permit shall be required for a temporary sign located in a residential zone that is posted, erected, or maintained by the occupant of a dwelling unit or with the permission of the occupant, which meets all of the parameters listed below:
1. No part of the sign encroaches into paved areas of streets, bike lanes, or sidewalks, unpaved walking areas, traffic circles, or center medians;
2. The sign does not block automotive or pedestrian sight lines, or otherwise conflict with the public health and safety;
3. The sign is not located on the public beach or within an environmentally sensitive resource location; and
4. The sign complies with all applicable regulations contained in this Chapter.
SECTION FOUR:
The City Council finds that approval of this ordinance is exempt from CEQA pursuant to the common-sense exemption (CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
SECTION FIVE:
This Ordinance was introduced by the City Council on June 6, 2022.
SECTION SIX:
The City Clerk is directed to publish a summary of this Ordinance together with the votes cast thereon no less than five days prior to the consideration of its adoption and again within 15 days following adoption.
SECTION SEVEN:
This Ordinance shall take effect and be in force thirty (30) days after the date of adoption. 6 June 20, 2022 Item 04
Ordinance No. _____
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California at the Regular Meeting held this 20th day of June 2022. ________________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
______________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Ordinance No. ___, which has been published pursuant to law, and adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held on the 20th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Sarah Krietor, Administrative
Services Manager/City Clerk
City of Del Mar
7 June 20, 2022 Item 04
TITLE 30 - ZONING
Chapter 30.84 SIGNS
{Client Files/4630/1/MI/S0686587.DOCX}
Del Mar, California, Municipal Code Created: 2022-01-04 11:02:22 [EST] (Supp. No. 7, Update 2)
Chapter 30.84 SIGNS
30.84.010 Purpose.
A. The purpose of this Chapter is to reduce visual clutter, preserve the character and quality of the environment, achieve an aesthetically pleasing appearance for the City, and provide adequate opportunity to erect signs. In doing so, this Chapter intends to enhance the visual environment of the City, to eliminate traffic hazards, to include without limitation pedestrian traffic, hazards caused by improper signs, and to ensure that information is presented safely and effectively.
B. This Chapter establishes a comprehensive system for the regulation of signs to promote the public safety, health, and welfare. The intent is to present a set of reasonable, non-arbitrary and non-discretionary standards and procedures which will facilitate the improvement and protection of the environment by prohibiting the misuse of signs.
C. It is the intent of this Chapter to further the greater public interest in allowing a property owner to identify the owner's and tenant's property and the activities, services, and products available thereon rather than having the property owner and tenant use allowable sign area to identify property, activities, services, and products located elsewhere.
(Ord. No. 616; Ord. No. 813; Ord. No. 830)
30.84.020 Definitions.
A. Sign.
1. Balloons are any inflatable object.
2. Banner, flag or pennant shall mean any cloth bunting, plastic, paper, fabric or similar material used for advertising purposes attached to or pinned on or from any structure, staff, pole, line, framing or vehicle, not including governmental flags.
3. Blade Sign shall be defined as a single or double-faced sign mounted perpendicular, or nearly perpendicular, from an exterior building wall or hanging from a support feature mounted perpendicular, or nearly perpendicular from an exterior building wall.
4. Building Face shall mean the outer surface of a main exterior wall. This excludes any projecting fins, columns, pilasters, canopies, marquees, showcases, patios or any other structure that does not directly contribute to the space's floor area ratio.
8 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
5. A-Frame Sign shall mean a single or double-faced moveable sign consisting of a smooth, hard panel for the display of changeable messages or copy as advertising for a commercial establishment, as regulated per this Chapter.
6. City Property shall mean land, light standards, structures, or other property owned or controlled by the City.
7. Community Event shall mean an event held within the City oriented towards recreational, cultural, or civic activities, sponsored by the City or a nonprofit organization, and open for participation by the general public.
8. Monument Signs are a type of freestanding sign, as defined in this Chapter, wherein business advertising or identification is provided on or as part of the design of a thin, vertically aligned structure mounted on the ground, either with a solid base or on intermittent piers or supports.
9. Sign is any word, letter, placard, board, notice, logo, insignia, flag, or banner, and any or all devices, fixtures, structures, construction, cloth or backing which conveys a message in pictorial, symbolic, or worded form and which is intended to call attention to the site, or used to advertise or promote the interest of any person, institution, business or product.
10. Sign Area is the entire area within a single, contiguous perimeter enclosing the extreme limits of a sign. The perimeter shall include all elements and ornamentation forming an integral part of the design of the sign and the sign structure. Where the sign is an integral part of a wall or awning, or any other supporting structure, the sign area shall include the smallest rectangular area which includes all letters, designs, logos, and other features and including all intervening and enclosed open spaces. The "sign area" of a double-faced sign is the area of one side only. The "sign area" of an inflated balloon is equivalent to the square of the maximum diameter.
11. Sign Area Total is the sum total of the areas of all signs on a lot that is regulated by this Chapter.
12. Sign Height is the total distance between the lowest grade adjacent to the base of the sign measured to the top of the highest sign element, including the sign structure.
13. Sign Structure is a structure which supports or is capable of supporting a sign.
A sign structure may be a single pole or multiple poles, or may be designed as an integral part of the building or any combination thereof.
14. Street Frontage shall mean the total linear distance of which a building face fronts the street. Street frontage shall be measured as a straight, contiguous line parallel to the abutting street and shall not reflect articulation in a building face. Street frontage shall not apply to alleyways.
B. Sign Parameters .
9 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
1. Directional Signs are signs which direct, point or guide, for example, without limitation: "Office," "one way," "parking," "restrooms."
2. External Lighting is lighting from a source which is external to the sign that casts light upon the sign.
3. Freestanding Signs are signs which are supported by one or more columns, uprights or braces in or upon the ground.
4. Identification Signs are signs which identify the name of the building, street address, or the occupants/tenants located in the specific building or area.
5. Internal Lighting is lighting from a source coming from within the sign and includes, without limitation, neon lighting.
6. Off-Site Messages are messages on signs which identify a use that is not occurring on the site; identifies an activity not occurring at the site of the sign; identifies a product not available at the site of the sign; or identifies a property located elsewhere than the site of the sign.
7. Temporary Signs are signs used, installed or displayed so as to be visible from an adjacent property or a City right-of-way, continuously or intermittently, for a total duration of not more than 60 days in a calendar year. (Ord. No. 764; Ord. No. 782; Ord. No. 830; Ord. No. 906; Ord. No. 923, §§ 1, 2, 12-5- 2016)
30.84.030 Permitted Sign Area Total for Residential Zones.
On a lot zoned for residential use, a property owner may post, erect, and maintain signs of a sign area total as follows:
A. Identification Sign Maximum one square foot per dwelling unit displayed by each unit.
For properties of five or more units, an
additional maximum sign area of 12
square feet.
B. Temporary Signs Maximum five and one-half square feet displayed for each individual unit as
measured on one side of the sign.
30.84.040 Permitted Sign Area Total for Commercial Zones.
On a lot zoned for commercial uses, one of the following methods shall be used to calculate the permitted sign area:
1. If a business has street frontage, the following calculation may apply:
10 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
A. One square foot of signage per every one foot of street frontage associated with a business.
B. For a building that fronts more than one street, each street frontage shall be calculated separately. The allowable signage area per street frontage is not transferrable to any other building face of said building.
C. Total allowed signage area shall not exceed the following maximums:
1. The Beach Commercial (BC), Central Commercial (CC), Professional Commercial (PC) and Residential Commercial (RC) Zones shall have a maximum of 40 square feet;
2. The North Commercial (NC) and Visitor Commercial (VC) Zones shall have a maximum of 60 square feet.
2. If a business does not have street frontage, the following calculation shall apply:
Sign Area Total
A. Floor area of Business
1,000 sq. ft. or less 10 sq. ft.
1,001—3,000 sq. ft. 15 sq. ft.
3,001 or more sq. ft. 20 sq. ft.
B. Additional Sign Area Allowance
1. Identification Sign Maximum of two square feet, per street frontage, per business.
2. Temporary Sign Maximum six square feet displayed by
each individual business.
3. Gasoline Price Signs Maximum of eight square feet per each street or alley frontage. Such sign shall
be in accordance to State Law. (Sections
13530—13540 of the California Business
and Professional Code).
4. Blade Signs Maximum of six square feet of area
displayed by each individual business
with street frontage (sign message may
repeat to be on both sides).
5. A-Frame Sign Maximum size 10.5 square feet, with
maximum dimensions of 36 inches in
width by 42 inches in height and limited to
one A-Frame sign per establishment.
(Ord. No. 906; Ord. No. 923, §§ 3, 4, 12-5-2016)
11 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
30.84.045 Permitted Sign Area Total for Outdoor Sales Operations.
Notwithstanding the other provisions of this Chapter, the following regulations shall apply to signage for Outdoor Sales operations:
A. Allowable sign size:
1. Six square feet total of temporary signage per vendor stall, with such signage to be located within the perimeter of the individual vendor stall and installed so that no point of any sign exceeds eight feet in height.
2. Ten square feet of permanent signage or six square feet of temporary signage for identification of the outdoor sales operation itself.
B. Temporary signage allowed pursuant to this Section shall be exempt from the requirement for receipt of Design Review Permit. Permanent signage allowed pursuant to this Section shall be subject to the receipt of a Design Review Permit in accordance with the provisions of the DMMC.
(Ord. No. 718)
30.84.050 General Regulations.
A. Except as allowed by the provisions of this Chapter, it shall be unlawful for any person to post, erect, or maintain any sign within the City.
B. It shall be unlawful for any owner of real property within the City to allow the posting, erection, or maintenance on such person's property of any sign which is in violation of the provisions of this Chapter.
C. Unless authorized by other provisions of the Chapter, it shall be unlawful for any person to post, erect, or maintain any sign within the public right-of-way without first obtaining a Sign Encroachment Permit from the Planning Commission in accordance with this Chapter. (See Section 30.84.075)
D. Criteria.
1. No sign attached perpendicular to any building shall project more than 48 inches beyond the face of such building and any such projecting sign shall be a minimum eight feet above the finished grade below.
2. No sign attached perpendicular to any building shall exceed 20 square feet in size.
3. Freestanding Signs. All freestanding signs shall be located in a landscaped area or planter.
No freestanding sign greater than three feet in total height shall be permitted except where:
a. The building is setback from the applicable property line by 20 feet or more; and
12 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
b. Sign height does not exceed eight feet or two-thirds of the building height, whichever is less; and
c. The sign is permitted upon a finding that it does not interfere with automotive or pedestrian sight lines.
4. Balloons. Balloons used as signs shall comply as follows:
a. Is considered a "Temporary Sign" and maintained for a duration of 30 days or less;
b. Shall have a maximum diameter of no more than 12 inches when fully inflated; and
c. Shall not be released into the atmosphere.
5. Lighting.
a. Any sign may be lighted externally, provided that the source of the light shall not be visible from any adjacent property or the public right-of-way. b. Any sign may be illuminated internally so long as such internal illumination does not illuminate more than 25 percent of that sign's area.
6. A sign, and all of its supporting features, shall be maintained in a state of good repair and in accordance with the conditions of any permit issued for such sign.
A sign or a portion thereof in need of repair shall be repaired or removed within ten days of notification by the enforcement officer.
7. A-Frame Signs. A-Frame signs shall comply with all of the following:
a. Installed/placed only during open business hours and removed at the close of business each day;
b. Located entirely on private property, on the premises of the business establishment for which advertising is provided;
c. Placed so as to not block access to a parking stall, drive aisle or pedestrian travel way;
d. Limited to changeable message/copy for the advertisement of products or services available in the establishment for which advertising is provided; e. Composed of a hinged A-frame structure;
f. Devoid of any strobe, blinking or flashing lights, electronic animation, or electronic reader copy;
g. Devoid of any flags, balloons, pendants, flyers, handouts or other attachments; and
h. Is anchored or secured to maintain the sign in a stable, upright position.
E. Prohibited Signs. No sign shall be posted, erected or maintained:
1. So as to obstruct a clear view of the street from any intersecting street; 13 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
2. So as to obstruct access to a public street from a driveway;
3. That moves, rotates, gives the illusion of movement, shimmers, blinks, involves a change of color or hue, flashes, or is intermittently illuminated;
4. That interferes with the effectiveness of or obscures any official notice;
5. That is placed on or projects above the roof of the structure on which the sign is constructed;
6. That is attached parallel to a building and projects more than 16 inches beyond the face of that building;
7. That interferes with automotive or pedestrian sight lines;
8. That obstructs any door or fire escape of any building;
9. That obstructs free passage over any public right-of-way;
10. That would unreasonably obscure from public view existing, conforming signs on adjacent properties;
11. That are attached to utility poles, street light standards (except when specifically authorized in Subsection 30.84.080.J., or trees;
12. That is posted or attached to a truck or vehicle which is parked so as to be used as a sign;
13. That is located within the public right-of-way unless approved in accordance with Section 30.84.075 of the Del Mar Municipal Code; and
14. That presents an off-site message except as otherwise permitted in Section
30.84.070.
(Ord. No. 616; Ord. No. 709; Ord. No. 782; Ord. No. 906; Ord. No. 923, § 5, 12-5-2016)
30.84.055 Monument Signs.
A. Monument signs shall comply with all of the following standards:
1. Monument signs shall be subject to the limitations regarding Freestanding Signs, as contained in this Chapter;
2. Monument signs shall not exceed eight feet in height, measured from the topmost point of the sign down to the lower of the finished or natural grade level adjacent to the base or supports of the sign;
3. Monument signs shall not exceed two feet in depth (thickness);
4. Monument signs shall not exceed 12 feet in width.
5. Only one monument sign shall be allowed per street frontage of the business for which the monument sign is being installed.
14 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
B. Notwithstanding the other provisions of this Chapter, the measurement of the sign size of a monument sign shall be calculated as follows:
1. Where the business advertising and/or business identification messages (text, logos or other embellishments) are integrated into the construction material of the monument structure itself, the sign area shall be calculated as the smallest rectangle that can be applied around the perimeter of all of the advertising and/or identification messages (language logos, embellishments etc.), with such rectangle to include all intervening spaces between the advertising/ information messages.
2. Where the business advertising and/or business identification messages (text, logos or other embellishments) are contained on a plaque, board or panel mounted or otherwise attached to the monument structure, the sign area shall be calculated as the size of the entire mounted panel.
C. The "sign area" of a double-faced sign monument sign shall be calculated based on only one side (face) of the monument sign.
D. The Design Review process to be implemented for monument signs shall in accordance with the regulations for Design Review of signage, as contained in the Del Mar Municipal Code.
E. Any proposed lighting for illumination of a monument sign shall be included in the plans submitted for the design review process, as required under the DMMC.
Additionally, any external lighting shall be designed and installed in a manner such that the light bulb, lamps or other source(s) of illumination are shielded so as to not be visible from adjacent rights-of-way or properties.
F. In cases where a monument sign will include advertisements for two or more businesses, the submitted materials shall include a comprehensive plan for all materials and signage, so as to ensure consistency of design. (Ord. No. 830)
30.84.060 Design Review Permit/Administrative Sign Review Permit Required.
Unless otherwise exempt pursuant to the provisions of this Chapter, the installation of new or replacement signage shall be subject to the receipt of a Design Review Permit or Administrative Sign Review Permit.
(Ord. No. 709)
30.84.070 No Design Review Permit or Administrative Sign Review Permit Required.
The following signs may be erected and maintained without first having obtained a Design Review Permit or Administrative Sign Review Permit, provided that the sign is erected and maintained in accordance with the standards of this Chapter. The sign area 15 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
of the signs identified below will not be included in calculating the sign area total of the property.
A. Directional Sign. Directional signs not exceeding an area of one square foot so long as the sign is for on-site purposes and there is no more than one such sign for each street or alley frontage.
B. Property Information. Signs for the purpose of advertising property for sale, lease or exchange, or advertising directions to the property by the property owner or agent may be displayed on real property owned by another with that person's consent if such signs are limited to the following information as permitted in State Law (Sections 712 and 713 of the Civil Code):
1. That the property is for sale, lease, exchange or presented for viewing by the owner or his or her agent.
2. Directions to the property.
3. The owner's or agent's name.
4. The owner's or agent's address and telephone number.
Nothing in this Section authorizes the display or placement of a sign on a public or private right-of-way.
C. Temporary Signs. In all zones, a temporary sign may be posted, erected, or maintained in conformance with the provisions of this Chapter.
D. Reserved.
E. City-sponsored Cultural/Community Interest Signs, as regulated per this Chapter.
(Ord. No. 656; Ord. No. 709; Ord. No. 894; Ord. No. 923, § 6, 12-5-2016)
30.84.071 Maintenance of Signs—No Design Review Permit or Administrative Sign Review Permit Required.
The performance of maintenance on a sign shall not require the receipt of a Design Review Permit or Administrative Sign Review Permit, provided such maintenance does not involve structural changes, or material or color changes to the sign. (Ord. No. 656; Ord. No. 709)
30.84.075 Sign Encroachment Permit Required/Exemptions from Requirement.
A. Unless otherwise provided in this Chapter, no sign shall be installed, posted, erected or maintained so as to encroach within a public right-of-way in a commercial zone without the prior receipt of a Sign Encroachment Permit.
B. Where a Sign Encroachment Permit is required, the Planning Commission shall serve as the issuing authority.
16 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
C. No sign Encroachment Permit shall be required for a blade sign which meets all of the parameters listed below.
Parameters for exemption:
1. The sign has received all other required permits, including Design Review, or Administrative Design Review, as required by DMMC Chapter 23.08 or 23.09;
2. The sign complies with all applicable regulations contained in this Chapter;
3. The sign complies with the sign size parameters contained in the Sign Chapter of the Municipal Code;
4. The sign is installed so that the bottom of the sign is elevated a minimum of eight feet above any adjacent sidewalk or walkway;
5. The sign does not extend within five feet of the vertical extension above any driving surface;
6. There is only one blade sign per business for each street frontage of the business;
7. The sign is not an internally illuminated plastic ("can") sign; and
8. The sign or sign support system does not extend more than four feet from the building wall, measured from the point at which the sign or sign support is attached to the building.
D. No Encroachment Permit shall be required for a temporary sign located in a residential zone that is posted, erected, or maintained by the occupant of a dwelling unit or with the permission of the occupant, which meets all of the parameters listed below:
1. No part of the sign encroaches into paved areas of streets, bike lanes, or sidewalks, unpaved walking areas, traffic circles, or center medians;
2. The sign does not block automotive or pedestrian sight lines, or otherwise conflict with the public health and safety;
3. The sign is not located on the public beach or within an environmentally sensitive resource location; and
4. The sign complies with all applicable regulations contained in this Chapter. (Ord. No. 813; Ord. No. 906)
30.84.076 Procedure.
A. An application for a Sign Encroachment Permit shall be submitted to the Department of Planning and Community Development on a form approved by the Director of Planning and Community Development. The application shall contain sufficient information and plans to permit review pursuant to this Chapter. 17 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
B. The application shall be deemed to have been filed when:
1. The Director has determined that all required information has been submitted in proper form; and
2. The applicant has submitted to the City the required deposit regarding the processing fee.
C. Within 60 days after receipt of all required materials of the sign application, the Director of Planning and Community Development or a designated representative shall cause the filed application to be presented at a noticed, public hearing conducted by the Planning Commission.
D. At least ten days prior to the public hearing, notice shall be published and shall be mailed to property owners of record of real property within 300 feet of the project site.
E. By resolution, the Planning Commission shall announce its determination which shall become final on the 11th day following such determination.
F. The decision of the Planning Commission to deny a permit may be appealed to the City Council in accordance with Del Mar Municipal Code Chapter 1.12.
G. An applicant may seek judicial review of a final decision on any sign permit application, pursuant to California Code of Civil Procedure § 1094.8. This provision does not limit an applicant's ability to seek judicial review by other means. (Ord. No. 616)
30.84.077 Standards.
The following standards shall be applied in review of Sign Encroachment Permit consistent with the Community Plan:
A. A Sign Encroachment Permit shall be granted only when, because of special circumstances applicable to the property in terms of location or surroundings, the strict application of the sign regulations deprives such property of a privilege to post a sign for public view enjoyed by other property in the vicinity and under identical zoning classification.
B. Any Sign Encroachment Permit shall be subject to such conditions as will assure that the grant of the permit will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated.
C. A Sign Encroachment Permit shall not be granted if the applicant's inability to post a sign on private property so that the message is viewable by the public;
1. Could be avoided by an alternative development plan; or
2. Is self-induced as a result of an action taken by the current property owner or a prior owner of the property.
18 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
D. A Sign Encroachment Permit shall not be granted if:
1. Granting the permit would authorize or legalize the maintenance of a public or private nuisance; or
2. The property can serve as a site for a sign whose access to public view is the same or better than the access enjoyed by other property in the vicinity and under an identical zoning classification.
(Ord. No. 616)
30.84.078 Conditions.
A. The following conditions shall be imposed on all Sign Encroachment Permits:
1. Design Review Board approval of design through the guidelines of Chapter 23 of the DMMC;
2. City Traffic Engineer review for potential nuisance to traffic and safety hazards;
3. Maximum size of the sign shall be specified so as to be in compliance with Section 30.84.040;
4. Maintenance of the sign;
5. Specific location of the sign shall be noted; and
6. Hours per day for installation of sign specified.
B. Conditions imposed upon the granting of a Sign Encroachment Permit shall be set forth in a covenant executed by the property owner and recorded with the County Recorder.
(Ord. No. 616)
30.84.079 Revocation of Sign Encroachment Permit.
In the event that one or more of the conditions imposed on the Sign Encroachment Permit is violated, the Director, upon notice to the permittee with an opportunity to present a response, may thereafter revoke the permit. The Director may reinstate the permit and impose additional conditions in conformity with the goals of the Chapter. (Ord. No. 616)
30.84.080 Exemptions from Chapter.
The following are exempt from the regulations of this Chapter:
A. Official notices posted or issued by a court or other governmental body.
B. Signs posted, erected or maintained by the City or other governmental agencies.
19 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
C. A governmental flag so long as there are not more than three different, or more than one of the same governmental flags displayed on a lot of record, (flag poles must receive Design Review Board approval).
D. Religious symbols.
E. The display of merchandise within any business premises.
F. Signs which are located so as not to be visible from the public right-of-way, such as, without limitation, signs located in interior areas of shopping centers or commercial buildings.
G. In all commercial zones, signs which are located within a structure and which are set back, in their entirety, 36 inches or more from the window, door or other transparent surface through which they are otherwise visible.
H. In all commercial zones, signs which are located within a structure where some or all of the sign is within 36 inches of a door, window or other transparent surface through which the sign is visible, and where such signs meet all of the following criteria:
1. Located such that no portion of the sign is directly attached to the window, doorway or other transparent surface through which the sign is visible from the public right-of-way;
2. No individual letter or number included within the sign is in excess of onehalf-inch in height or width;
3. No individual sign for which a business claims the exemption provided in this Subsection is greater than 1.25 square feet in area;
4. The cumulative total area of the signs for which a business claims the exemption provided in this Subsection is not in excess of 20 square feet;
5. No portion of the sign is, in whole or part, internally lit; and
6. The sign conforms with all of the other regulations in this Chapter.
I. Temporary seasonal decoration which is not used as a display of advertising.
J. Signs and banners located on City Property [as defined in Subsection
30.84.020.A.3.] and on street light standards in the public right-of-way in the Central Commercial (CC), and Public Facility (PF) zones, for the purpose of identifying the Downtown Village of Del Mar, or advertising a Community Event [as defined in Subsection 30.84.020.A.4.] provided the sign or banner meets all of the following criteria:
1. Only one sign or banner identifying the Downtown Village of Del Mar, or advertising the Community Event is placed on a single City Property, or street light standard in the public right-of-way, at any one time; a. The sign or banner on a single City Property shall be no greater than 64 square feet in area, or four feet by 16 feet, of which a maximum of 20 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
ten square feet may be devoted to identification of sponsorship of the Community Event;
b. The banner on a single street light standard in the public right-of-way shall be no greater than 24 square feet in area, three feet by eight feet; and
c. The bottom of the banner on a street standard shall be installed at a minimum of 16 feet above the roadway.
d. The applicant shall provide and maintain all hardware. e. The banner may be two-sided and shall be made of durable cloth or canvas.
f. All hardware installations, including mounting arms, shall be removed from the street light standards prior to November 24 each year to allow for City utilization during the month of December.
2. The sign or banner shall be installed no sooner than one month prior to the date of the event being advertised and shall be removed no later than one week following the date of the event being advertised;
3. The sign or banner shall not be placed in a manner that will cause an adverse impact on the health, safety or welfare of the public; and
4. The application for the sign or banner has been reviewed, and the Director of Planning and Community Development, or her/his designee, has determined that it is in compliance with the provisions of this Section.
K. In all commercial zones, signs used and intended solely for the purpose of indicating whether an establishment is open or closed, provided the total area of the sign does not exceed two square feet and provided that any internal illumination associated with the sign be turned off between the hours of 10:00 p.m. and 6:00 a.m. daily.
L. In all commercial zones, a new-business sign provided the sign or banner meets all of the following criteria:
1. The sign is installed only after the submittal of a complete City of Del Mar application for permanent business signage.
2. The sign is removed not later than 30 days following the date of approval of the permanent signage or installation of the approved permanent signage, whichever occurs first.
3. The total sign area does not exceed ten square feet.
M. City-sponsored Cultural/Community Interest Signs.
1. A City-sponsored Cultural/Community Interest Sign subject to the regulatory exemptions provided in this Section shall meet all of the following parameters:
21 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
a. The sign will provide information to the public about a cultural or historic site, structure or amenity;
b. The City-sponsored Cultural/Community Interest Sign will not include any business advertisements;
c. The maximum size of the City-sponsored Cultural/Community Interest Sign will not exceed two square feet (288 square inches); d. The City-sponsored Cultural/Community Interest Sign will be designed and constructed of a material so as to be durable and weather resistant; and
e. The City-sponsored Cultural/Community Interest Sign will be attached to a building, rather than being a free standing, pole or monument sign.
2. The Director of Planning and Community Development (Director) shall be the designated City authority for a determination that a proposed Citysponsored Cultural/Community Interest Sign meets the parameters listed in this Section.
3. A written request for a determination that a sign qualifies as a Citysponsored Cultural/Community Interest Sign shall be submitted to the Director a minimum of 15 calendar days prior to installation of the Citysponsored Cultural/Community Interest Sign.
4. The Director's determination on the request shall be made in writing within 15 days of submittal of a complete request.
5. The Director's determination is ministerial and, therefore, not appealable. (Ord. No. 656; Ord. No. 764; Ord. No. 782; Ord. No. 894; Ord. No. 923, §§ 7, 8, 12-5- 2016)
30.84.090 Abatement/Removal of Off-Premises Non-residential Signs.
The City shall remove off-premise advertising display signs, as defined in the Outdoor Advertising Act, Business and Professions Code Section 5200 et. seq., in accordance with the provisions of Business and Professions Code §§ 5412 et seq. which regulate removal and the payment of compensation (Business and Professions Code §§ 5412—5413).
30.84.100 Nonconformity/Abatement.
A. Nonconforming Signs.
1. Any on-premise sign which was lawful when erected and continues to comply with those prior regulations but which does not now conform to the regulations of this Code shall be deemed to be nonconforming.
22 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
2. It shall be unlawful for any person to expand a nonconforming sign, contrary to the provisions of this Code. Nothing in this Chapter shall prevent the normal maintenance and repair of any nonconforming sign or sign structure during its effective life. Normal maintenance or repair shall be limited to only the following:
a. Routine cleaning and painting which does not alter any aspect of the sign including changes of message, colors and materials.
b. Replacing nuts, bolts, screws, or nails.
c. Re-leveling the structure without the addition of guy wires or struts for stabilization.
3. The extension, enlargement, replacement, or the rebuilding of a nonconforming sign is prohibited.
4. When the designation of a sign as a non-conforming sign expires, the sign shall thereafter be illegal. The designation as a nonconforming sign shall expire in accordance with the following schedule:
Sign Expiration
a. Residential 2—7 years from date of adoption of
current regulation and in accordance with
Business and Professions Code § 5412.1
b. On-premise advertising display
defined by Business and Professions
Code § 5490
15 years from date of adoption of current
regulation
c. Other signs Five years from adoption of current
regulation
5. For signs within Subsection c. above, if such sign has been allowed to be depreciated for tax purposes by the Internal Revenue Service and evidence is presented that the cost has not been fully recovered upon expiration of said five-year period, such sign may remain classified as a nonconforming sign until its cost has been recovered in accordance with the depreciation schedule on the date that the sign became non-conforming. Documentation necessary to establish the remaining or undepreciated value shall be presented to the Director, prior to the expiration of the initial five-year period. The Director shall determine the validity of the claim and establish a new expiration, as appropriate. Appeals from decisions of the Director may be appealed in accordance with the provisions of this Code.
6. On-premises advertising display signs within the provisions of Business and Professions Code § 5499 may be deemed to be in conformance by the Director upon application of the sign owner. The decision of the Director may be appealed in accordance with the provisions of this Code. 23 June 20, 2022 Item 04
{Client Files/4630/1/MI/S0686587.DOCX}
Created: 2022-01-04 11:02:22 [EST]
(Supp. No. 7, Update 2)
B. Abatement of Nonconforming, On-Premise Signs.
1. Nonconforming signs shall be removed or be brought into conformance with the regulations of this Code and the owner shall obtain all required permits for so doing upon the happening of any of the following:
a. Expiration of the status as a nonconforming sign.
b. The use of the nonconforming sign or the structure upon which it is displayed has been abandoned by its owner, for a period of 91 days or more.
c. The sign has been more than 50 percent destroyed.
d. If the building located upon the site is more than 50 percent remodeled, then the nonconforming sign must be made to conform with the provisions of this Code.
e. The owner of the sign relocates or applies for permission to relocate the sign.
f. The owner of the sign agrees with the City for its removal as of a given date.
g. The sign is a danger to the public or is unsafe.
2. Removal by Purchase. The City may remove a nonconforming on-premise advertising display by paying fair and just compensation in accordance with the Business and Professions Code §§ 5490 et seq. (Business and Professions Code §§ 5491, 5495)
30.84.110 Illegal and Abandoned Signs.
A. A sign is illegal and shall be removed if:
1. It did not comply with the ordinance or regulations in existence at the time it was constructed, erected or initially used; or does not comply with the provisions of this Chapter and is not a nonconforming sign.
2. It was a nonconforming sign but its designation has expired.
B. A sign shall be considered abandoned and shall be removed if:
1. The use of the sign or the structure upon which it is displayed has been abandoned by its owner, for a period of 91 days of more.
2. The use that the sign is identifying has been abandoned for 90 days.
3. The sign has been more than 50 percent destroyed.
24 June 20, 2022 Item 04
Attachment C
Code
Section
Type of
Change
Impact Description Proposed Language
30.84.075(D) Add exception Accommodate temporary signs, including campaign and other
noncommercial temporary signs, in
unimproved locations of the public
right-of-way in residential zones
where sign placement would not
create a safety issue or nuisance
All temporary signs, including campaign signs,
would be permitted in the right-of-way adjacent
to residential private property in locations that
would not conflict with the paved areas of
streets and sidewalks
No Encroachment Permit shall be required for a
temporary sign located in a residential zone that is
posted, erected, or maintained by the occupant of a
dwelling unit or with the permission of the
occupant, which meets all of the parameters listed
below:
30.84.075(D)
1 through 4
Identify criteria
for exception
Minimize potential for safety or
nuisance issues and allow for removal
of signs that create a nuisance or safety
issue
Signs would not be permitted to block
automotive or pedestrian sight lines, impede the
flow of automobile, bicycle, or pedestrian traffic
(i.e., free passage over any public right of way),
or otherwise conflict with the public health and
safety
Maintain current rules that prohibit campaign
signs in City street medians, unpaved walking
areas, inside traffic circles, attached to utility
poles, street light standards, or trees, on City
parcels, or in environmentally sensitive resource
locations including but not limited to areas of
the beach, lagoon, wetlands, and habitat
1.)No part of the sign encroaches into paved areas of
streets, bike lanes, or sidewalks, unpaved walking areas, traffic circles, or center medians; 2) The sign does not block automotive or pedestrian sight lines, or otherwise conflict with the public health and safety; 3) The sign is not located on the public beach or within an
environmentally sensitive resource location; and 4) The sign complies with all applicable regulations contained in this Chapter.
30.84.075(A) Add
clarification
Make clear encroachment permits
continue to be required for signs in
commercial zones that encroach
within a public right-of-way and
clarify that the limited placement
exception only applies to residential
zones
Clarify current rules remain in place that
prohibit all signs, including temporary signs,
from encroaching in the right-of-way in
commercial zones without an encroachment; the
proposed code amendments only apply to
temporary signs in residential zones that do not
conflict with other provisions of DMMC 30.84.
Unless otherwise provided in this Chapter, no sign shall be installed, posted, erected or maintained so as to
encroach within a public right-of-way in a commercial
zone without the prior receipt of a Sign Encroachment
Permit.
30.84.030(B) Modify the
method of
calculation for
permitted sign
area
Allow flexibility in the temporary sign
regulations for multiple campaign
signs to be posted
Clarify that the calculation of permitted sign
area for temporary signs shall calculate only one
side of the sign face towards the maximum size
of the permitted sign area
Maximum five and one-half square feet for each
individual unit as measured on one side of the sign.
25 June 20, 2022 Item 04
City of Del Mar
Campaign Sign Information
Campaign signs are a type of temporary sign that is regulated by Del Mar Municipal Code Chapter 30.84-Signs. Per the Del Mar Municipal Code, temporary signs are signs that are maintained for 60 days or less. Temporary signs are limited in size (as measured on one side of the sign) to a maximum area of 5.5 square feet for each individual dwelling unit in residential zones and a maximum of 6 square feet for each individual business in commercial zones.
Campaign signs may be placed on private property in residential zones or in the right-ofway adjacent to residential private property in locations that otherwise appear to be within private yards, typically located between the residential unit and the street.
Sign must be placed by the property’s occupant or with their permission and must meet the criteria below:
1. No part of the sign shall encroach into paved areas of streets, bike lanes, or sidewalks, unpaved walking areas, traffic circles, or center medians.
2. The sign shall not block vehicular or pedestrian sight lines, or otherwise conflict with the public health and safety.
3. The sign shall not be located on the public beach or within an environmentally sensitive area such as the beach, coastal bluffs, lagoon, or wetlands.
4. Signs may not be placed on City-owned parcels (such as parks) or attached to utility poles, streetlights, trees, or traffic or parking signs.
Please refer to Del Mar Municipal Code Chapter 30.84- Signs for complete regulations.
Additionally, per Del Mar Municipal Code Section 2.16.050- Identification of Source of Campaign Material, “when placing advertisements on large signs, as defined by Title 2, Section 18450.1(a) of the California Code of Regulations, City Council candidates and candidate-controlled committees shall make their advertising disclosures as if formed as independent expenditure committees under Government Code Sec. 82013(b).”
26 June 20, 2022 Item 04
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Joe Bride, Public Works Director
Kseniia Izgarskaia, Management Analyst
Via Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Approval of an Agreement with Southwest Traffic Signal Service, Inc. for Traffic Signal Maintenance and Repair Services
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve an Agreement between the City of Del Mar and Southwest Traffic Signal Service, Inc. (Attachment A) for traffic signal maintenance and repair services for a three-year term beginning on July 1, 2022 and ending on June 30, 2025, with an option to extend the agreement for an additional twoyear period; and 2) Authorize the City Manager to execute the Agreement.
DISCUSSION/ANALYSIS:
The City of Del Mar Public Works Department is responsible for the maintenance and repair of traffic signals at seven signalized intersections, as well as for providing emergency support and repair services related to traffic signal systems. On July 6, 2016, the City entered into an agreement with Southwest Traffic Signal Service, Inc. (SWS) for traffic signal maintenance services, which expires on June 30, 2022. During the term of the agreement between the City of Del Mar and SWS, the contractor provided high quality specialized maintenance services and was highly responsive to the City. Staff recommends entering into a new agreement with SWS by “piggybacking” on the cooperative agreement between another public agency and this firm.
Pursuant to Del Mar Municipal Code Chapter 7.04.100 (Cooperative Purchasing), the City has an option to join with other agencies in cooperative purchasing plans or programs (“piggybacking”) if it is deemed to be in the City’s best interest. Cooperative purchasing means joining an existing written contract or agreement obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency, and using the same rates and terms as provided for in the contract with another public entity. Being a small City, there is an advantage to piggybacking on a larger city’s contract in that it generally allows for better pricing based on their aggregate contract volume.
1 June 20, 2022 Item 05
City Council Agenda Report
Agreement for Traffic Maintenance and Repair Services
Jun 20, 2022
On April 29, 2021, the City of National City issued a Request for Proposals for traffic signal and streetlight maintenance and repair services, and two firms submitted their proposals. After a thorough evaluation of the proposals, SWS was determined to be the lowest responsive bidder. On June 15, 2021, the City of National City entered into a twoyear agreement with SWS with the option to extend the agreement for three successive one-year periods. The City of National City’s evaluation of bids and the final agreement with SWS are provided in Attachment B.
Staff recommends that the City Council approve the Agreement with SWS based on the terms and pricing included in the agreement with the City of National City, and authorize the City Manager to execute the Agreement for a three year period with an option to extend the Agreement for an additional two-year period. Piggybacking on a contract with the City of National City is fiscally beneficial because it allows the City of Del Mar to lock in the 2021 proposed price rates, while the current construction and maintenance industry are experiencing drastic price surges.
FISCAL IMPACT:
There is no fiscal action to be taken resulting from approval of the proposed Agreement.
The City has budgeted $25,000 in the FY2022-23 Operating and Capital Budget to cover the required services to be provided under the Agreement. In recent years, the City spent between $19,000 and $38,000 annually on traffic signal maintenance and repair services, depending on the City’s needs. The estimated cost increase of baseline annual routine services is 7% in comparison to the City’s current costs for this type of services.
ENVIRONMENTAL IMPACT:
Pursuant to the California Environmental Quality Act (CEQA), the proposed project involves the repair and maintenance of existing public tennis court facilities that involves no expansion of use and therefore has been analyzed and determined to be Categorically Exempt pursuant to CEQA Guidelines Section 15301 (Class 1 – Existing Facilities).
Further, it has been determined that none of the six exceptions to the use of a Categorical Exemption are applicable (CEQA Guidelines Section 15300.2).
ATTACHMENTS:
Attachment A – Agreement with SWS
Attachment B – City of National City Agenda Report Awarding the SWS Contract Exhibit 1 to Attachment B – City of National City Agreement with SWS 2 June 20, 2022 Item 05
AGREEMENT BETWEEN THE CITY OF DEL MAR
AND SOUTHWEST TRAFFIC SIGNAL SERVICE, INC.
FOR TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES
This Agreement (“Agreement”) is made and entered into this 1st day of July, 2022 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Southwest Signal Service, Inc. (collectively “Parties”).
WHEREAS, the City desires to employ a qualified firm to provide citywide traffic signal maintenance and repair services a scheduled basis (“Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and WHEREAS, the City has initially determined that Contractor is qualified based on their experience and ability and willingness to perform the services desired by City; and WHEREAS, Contractor will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. SERVICES.
1.1 Scope of Services. The Contractor shall perform the Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein.
Such services shall be provided at the direction of the City.
1.2. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Contractor’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Contractor’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Contractor and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
1.3. Prevailing Wage Obligation. Contractor is hereby notified that this project is a public work and is subject to State prevailing wages. Pursuant to provisions of section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from Director of the Department of Industrial Relations. Current prevailing wage rates and information is available on the Internet at http://www.dir.ca.gov. Contractor shall post a copy of such rates at the job site and shall pay the adopted prevailing wage rates as a minimum.
Contractor shall comply with the provisions of sections 1725.5, 1771, 1773.8, 1774, 1775, 1776, 1777.5, 1777.6, 1813, and 1815 of the Labor Code.
Pursuant to the provisions of section 1775 of the Labor Code, Contractor shall forfeit to City, as a penalty, a sum to be determined by the Labor Commissioner for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by it or by any subcontractor under it, in violation of the provisions of the Agreement.
3 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
All Contractors and subcontractors must be registered with the Department of Industrial Relations, State of California (DIR) prior to submitting a bid on any public works project, pursuant to Labor Code section 1725.5. Quotes from Contractors or subcontractors that are not currently registered as required will be deemed nonresponsive and will not be considered. This project is subject to compliance monitoring and enforcement by the DIR.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on July 1, 2022 and ending on June 30, 2025. The agreement may be extended for an additional two (2) year period, upon written approval of both parties.
Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of Contractor may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Contractor shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should Contractor be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Contractor fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Contractor’s default, City may terminate this Agreement, without cause, by giving written notice to Contractor. Such termination shall be effective upon receipt of the written notice. Contractor shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Contractor shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Contractor to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Contractor shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to Contractor shall be provided in accordance with the rates described in the Fee Schedule contained in Exhibit “B” and incorporated herein. Contractor shall bill the City for work provided and shall present a written 4 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Contractor in advance. Contractor acknowledges that it is not guaranteed any particular amount of work.
Contractor agrees not to raise prices for the original term of the Agreement. Thereafter, Contractor may request in writing no later than ninety (90) days prior to expiration of the Agreement, an increase equal to the current San Diego Area Consumers Price Index, in an amount no-to-exceed 4%, whichever is lower. All price increases shall take effect upon the effective date of the renewal.
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Contractor. Should such additional services be required, Compensation therefore shall be paid to the Contractor in accordance with Fee Schedule contained in Exhibit “B.” City and Contractor shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. Contractor is, for all purposes arising out of this Agreement, an independent Contractor. The Contractor has and shall retain the right to exercise full control and supervision of all persons assisting the Contractor in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither Contractor nor Contractor’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Contractor being solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. Contractor agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Contractor using the degree of care and skill ordinarily exercised by reputable Contractors practicing in the same field of service in the State of California. By executing this Agreement, Contractor represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City.
Additionally, Contractor and all of Contractor’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the Contractor shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Contractor shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The Contractor shall include the City’s right to audit under this section in any and all of their subcontracts and shall ensure that these sections are binding upon all subcontractors.
5 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
8. CONFIDENTIALITY. All services performed by Contractor, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Contractor, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Contractor, at the time that it was disclosed to Contractor by the City, (b) subsequently becomes publicly known through no act or omission of Contractor or (c) otherwise becomes known to Contractor other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Contractor or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 Contractor shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code § 87103. Contractor represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 Contractor shall comply with all of the reporting requirements of the Political Reform Act. The Contractor shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Contractor is subject to a conflict of interest code, if applicable. The Contractor shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Contractor was subject to a conflict of interest code.
9.3 If, in performing the Services set forth in this Agreement, the Contractor makes, or participates in, a “governmental decision” as described in Title 2, section 18701(a)(2) of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Contractor shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Contractor’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Contractor under this Agreement shall be considered the property of City. Contractor shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, their agents, representatives, employees or subcontractors. Insurance shall be 6 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 Contractor’s liabilities, including but not limited to Contractor’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to nonpayment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. Contractor shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the Contractor's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the Contractor's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Contractor shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Contractor and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City. 7 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
12.1 Contractor agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Contractor, its employees, agents, and subcontractors performance of services under this Agreement. Contractor’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Contractor's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Contractor under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Contractor provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.
12.3 Contractor agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Contractor, its officers, agents, representatives, employees, sub-Contractors, or anyone for whom Contractor is liable and that an adjudication of Contractor’s liability is not a condition precedent to Contractor's duty to defend.
13. SUBCONTRACTORS.
13.1 The Contractor’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the Contractor and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement. The Contractor shall require the subcontractor to obtain all policies described in 8 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Contractor.
13.3 In any dispute between the Contractor and its subcontractors, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Contractor agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Contractor
City of Del Mar Southwest Signal Service, Inc.
City Clerk Ryan T. Clark, President & General Manager
1050 Camino del Mar 9201 Isaac St, Ste. A
Del Mar, CA 92014 Santee, CA 92071
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Contractor’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Contractor or any of Contractor’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Contractor by City. The acceptance or use of any such equipment by Contractor, Contractor’s employees, or subcontractors shall be construed to mean that Contractor accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California. 9 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
Contractor hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The Contractor shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Contractor shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Contractor to comply with any applicable Laws.
To the extent Contractor is required to comply with prevailing wage requirements, Contractor does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Contractor and any subcontractors ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected Contractors and Contractors to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any Contractor or Contractor, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. CONTRACTOR’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Contractor certifies that Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and Contractors that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney.
No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the Contractor to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this 10 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortuous conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference:
Exhibit “A” – Scope of Work
Exhibit “B” – Fee Schedule
Exhibit “C” – Worker’s Compensation Certificate
Exhibit “D” – Listing of Subcontractors
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
[SIGNATURES ON THE FOLLOWING PAGE]
11 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
SOUTHWEST TRAFFIC SIGNAL SERVICE,
INC., a California corporation
By: __________________________________
Ryan Clark, President & General Manager
12 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
EXHIBIT “A”
SCOPE OF SERVICES
1. GENERAL: The services identified herein are to provide the Contractor with a summary of work to be completed under each item. The items described shall not be a substitute of specific work provided elsewhere in the contract documents. The services identified will provide the Contractor with the work units and basis of payment for work to be completed.
The Payment Schedule will contain only the service identity referenced herein.
2. MONTHLY TRAFFIC SIGNAL MAINTENANCE: The monthly traffic signal maintenance services shall be by units of each location. The monthly traffic signal maintenance price shall be for all work specified within the contract documents and is summarized as follows:
A. Intersection checks
B. Re-Lamping
C. Emergency response capabilities
D. Telephone answering at all times
E. Availability of labor, equipment and materials for extra work and emergencies F. Work Schedules
G. Records and Reports
H. Maintenance or Inventory
I. Communication and Camera support
3. DEFINITIONS: The term "traffic control equipment" as used in these specifications, and other contract documents shall refer to and shall mean all materials, parts, units, devices, and controls used to equip a device which controls, warns, advises, counts, or detects vehicular and/or pedestrian traffic by means of an electrical, electro-mechanical, electronic, or other similar means and shall include all individual parts, unit assemblies, and controls to achieve the means to control, warn, advise, count, of detect a vehicular and/or pedestrian movement.
The term "controller and assembly" as used in these specifications and other contract documents shall refer to and shall mean all materials, parts and units used as an electrical, electro-mechanical, electronic, and other similar means to control changes in phase, split, offset, legend, temperature in the controller cabinet, or other timed or non-limed functions which are generally to be found in a traffic controller cabinet, either local or master, or both.
Opticom and other pre-emption control devices and related accessory equipment shall be included within the term "controller and assembly."
The term "controller" as used in these specifications shall refer to and shall mean the primary unit, device, or control which achieves the means to control, warn, advise, count, or detect vehicles and/or pedestrians.
The term 'safety lighting" shall mean the street lighting portion of the traffic control equipment usually found incorporated within the traffic signal installation at an intersection.
The word "immediate" is construed to mean with all possible haste, and shall not exceed one (1) hour.
4. CLASSIFICATION OF TRAFFIC CONTROL MAINTENANCE:
A. Emergency Response: Contractor shall respond to all emergency calls within one (1) hour of the time the call is received by Contractor. Upon arrival at the emergency 13 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
response location, Contractor shall have the necessary personnel and equipment, as needed to take an appropriate action or decision. The necessary personnel and equipment shall be determined by the nature of the request and information received from the initial emergency call.
B. Maintenance Schedule:
1. Monthly Maintenance Items:
a. Visual check of installation.
b. Straighten, adjust, and align signal and pedestrian heads as needed. c. Replace lamps, ballast's, and related items as needed. d. Identify corrective items or actions believed necessary by Contractor and review with City.
e. Check of detector and interconnect operations and adjust, repair, replace, and tune as required.
f. Check timing plan and adjust as necessary to conform to City's schedule. g. Check loops sealant and pavement cracking.
h. Check clock monthly and update as necessary.
i. Check general condition of traffic signal poles and mast arms, traffic signal heads, pedestrian' signals, brackets, back plates, and other visual appearance items and make adjustments or take appropriate action as required. j. Clean interior of controller cabinet and clean or replace cabinet filters as necessary.
2. Quarterly Maintenance items:
a. Those work items listed under monthly maintenance.
b. Inspect all relays, clocks, dials, and switches and make all adjustments and repairs as required.
c. Inspect and observe operation of all detectors, push buttons, amplifiers, and related detection equipment and make all adjustments and repairs as required. d. Check delay timing intervals and advance vehicle detector operations and adjust and repair as necessary.
e. Check operation of all pre-emption and repair as needed.
3. Semi-Annual Maintenance Items:
a. Those work items listed under monthly and quarterly work items. b. Clean, adjust and replace as required all relay and other electrical contacts. c. Pull all pull box covers, check for insect and rodent presence and damage, check for water damage, and repair, spray, and/or waterproof as required and notify City as necessary.
d. Safety lighting re-Lamping per the City's Schedule.
e. Replace all filters on controllers and similar units. f. Field check pre-emption detectors by use of emitter. g. Paint any/all controller cabinets and service pedestals, as directed.
4. Annual Maintenance Items:
a. Those work items listed under monthly, quarterly and semi-annual work items. b. Clean, adjust, repair, replace and overhaul any and all traffic control equipment as required and as identified and recommended by the manufacturer of the equipment.
c. Re-lamp the traffic signal during the first quarter of the contract but annually thereafter.
14 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
d. Paint all back plates and signal lens louvers, as directed. e. Conflict monitor testing - Contractor is to provide all testing equipment for testing conflict monitor units (including diode boards) all monitors must be verified as meeting the manufacturers specifications prior to reinstallation into the controller cabinet_ Entire testing program is to be completed within ninety (90) days following the first calendar day of the sixth month of the agreement or be subject to non-payment of monthly maintenance contract fees.
C. Traffic Signal System and Related Equipment Maintenance: The Traffic Signal System and all related equipment and hardware, including all system communications and detector sensor equipment and hardware, shall be maintained by Contractor on the same basis as a traffic signal location described above. Maintenance of the Traffic Signal System shall include all communications and interface equipment, fiber optic interconnect, point-to point wireless radios, local sampling station sensors, and related system equipment and hardware and shall include all necessary cleaning, testing and calibration required to insure proper efficient and malfunction free operation. Fiber, network cables, switches and POE devices should be checked to ensure nominal operation and faults shall be reported immediately to the City. All maintenance of the Traffic Signal System shall be done between the hours of 9 a.m. and 4 p.m. on normal working days, except as specified by the City. When loop testing is required by the City, the definition of a phase for extra work shall be by a sample location made up of all detector loops, with or without individual lead-in wiring, which detect traffic in the same direction of travel in the same immediate area.
5. LAMPS - Traffic Signal Safety Lighting (TSSL): The TSSL services shall be by units of each lamp. Said services are further identified, as the lamp required for safety street lighting at a traffic signal location. The Lamps - TSSL price shall include the cost of the lamp and related overhead cost but the said price shall not include any labor and related equipment cost to replace the lamp.
The Lamps - TSSL price shall include the cost of the lamp and related overhead, but said price shall not include any labor and related equipment cost to replace the lamp. (Labor and equipment costs are included in the monthly maintenance.) City reserves the right to require Contractor to perform re-Lamping of safety lighting as specified for street light group reLamping. Twenty-five percent (25%) of the total safety lighting shall be re-lamped each year of the contract.
6. LAMPS - Programmable Traffic Signals (PTS) and Light Emitting Diode (LED): The Lamps - PTS and LED services shall be by units of each lamp. The Lamps -PTS and LED services is further identified, as the lamp required for a programmable traffic signal indication. The Lamps - PTS and LED price shall include the cost of the lamp and related overhead cost but said price shall not include any labor and related equipment cost to replace the lamp. (Labor and equipment costs are included in the monthly maintenance).
7. LOOP DETECTOR REPLACEMENT: Prices paid for loop detector installation shall be "lump sum" for loops complete in place including connection to the DLC in the pull-box. The Director of Public Works or Designee must approve necessary work beyond the point of connection to the DLC, or his approved representative, and have an assigned incident and/or Work Order number. Payment for such work beyond the point of connection and shall be based on "time and materials'', Time and materials shall include labor and equipment costs that shall be based on the enclosed cost Schedule which may be adjusted annually in accordance with the provisions of this agreement. When not provided by City, materials shall 15 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
be supplied by Contractor at cost with a reasonable percentage for overhead and profit not to exceed fifteen percent (15%).
8. LOOP-SET TESTING: The Loop-Set Testing services shall be by units of each loop-set to be tested as required by the City and shall include testing of all loops in the loop-set requested to be tested. A loop-set is defined as all loops connected to a single lead-in cable of a single loop detector amplifier in a rack slot. Most loop configurations used by City are made up of one (1) type D loop with (3) type E loops per approach lane per phase plus two (2) advance type E loops per approach lane on a through phase. The Loop-Set Testing shall include the following:
- Disconnecting all loops from the lead-in cable to separate the individual loop- sets for the slot to be tested.
- A meg check of each individual loop in the loop-set.
- Reconnections of the loops.
- Testing of the lead-in wiring for the loop-set; and
- Other related work as specified in the special conditions.
Payment for Loop-set Testing shall be by loop-set. Additionally it shall include all material, equipment, and labor required to complete an inductance test of each loop-set. On a lead-in and inductance test of all lead-in wiring on the loop-set, a reconnection of the loops into the loop-set circuit and a complete test of the entire loop circuit on the loop-set shall be conducted upon completion of the reconnection.
9. CONFLICT MONITOR TESTING: The Conflict Monitor Testing Services shall be by units of each conflict monitor to be tested. It is anticipated that City will annually require Contractor to provide for the testing of conflict monitors on a limited basis only as noted in the estimated quantity for this service. This procedure will be for two (2) separate tests. The first will be a field test and the second being a complete and thorough bench test equivalent to the MT-180 CMU tester. Contractor shall provide a replacement conflict monitor during the time required to perform the complete bench test.
10. EXTRA WORK: The extra work as a minimum service shall be by units of hour by the position and the equipment indicated on the Fee Schedules. The minimum service and additional services are further broken down as follows:
A. Labor: A listing of workers available for routine maintenance, emergency response, and extra work shall be provided by Contractor. Each position shall be listed by title, identify number or code and name or names if available. Level of IMSA certification shall be also listed for all employees. Each person who fills said position shall be approved by the City. The price shall be for on-site hourly labor and shall be complete. No additional hourly labor cost will be permitted for extra work.
B. Equipment: Contractor shall provide a listing of all equipment available for use on any extra work. Contractor shall describe each piece of equipment. An hourly price shall also be provided for each piece of equipment described. This unit price shall include all incidental pieces of equipment related to the primary piece and shall include all related overhead and move-in costs.
C. Payment: Payment for extra work labor shall be by hours of work for labor at the hourly rate for the personnel required to do the work. Payment for extra work equipment shall be by hours of use for the equipment to do this work. Said payment shall include ail 16 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
incidental cost for said labor and equipment, including the cost of transportation to and from the work location and other related costs to provide the labor and equipment.
11. SCOPE: The following conditions are general in scope and may contain requirements covering conditions which will not be encountered in the performance of the work covered by this Agreement which for this reason are not applicable thereto. Where any stipulation or requirement set forth herein applies to any such non-existing conditions, and is not applicable to the work under this Agreement, such stipulation or requirement will have no meaning relative to the performance of said work.
12. CONTACTOR TO PERFORM MARK-OUTS (Dig Alert/USA): When specifically requested, Contractor shall provide mark-out services for all affected Traffic Signal facilities at no additional cost to City. Contractor shall notify appropriate City staff of any discrepancy or any error or omission which Contractor may have discovered in the course of its duties.
Contractor will not be allowed to take the advantage of any error or omission in the contract documents, as the City will furnish full instructions should such error or omission be discovered, and Contractor shall carry out such instruction as if originally specified.
13. LICENSES, PERMITS AND CERTIFICATES: All licenses, permits, certificates, etc., required for and in connection with the work to be performed under the provisions of these contract documents shall be secured by Contractor entirely at Contractor's own expense and maintained valid during the Term of the Agreement.
14. METHODS OF OPERATION: Contractor shall give to the City full information in advance, as to Contractor's plans or carrying on any part of the work. Contractor alone shall be responsible for the safety, adequacy, and efficiency of Contractor's plant, equipment, and methods.
15. SUPERVISION AND INSPECTION: It is agreed by Contractor that City shall be and is hereby authorized to appoint or employ such supervising inspectors as City may deem proper, to inspect the materials furnished and the work performed under this contract, and to see that said materials are furnished, and that said work is performed, in accordance with the specifications, Schedules and information sheets therefore. Contractor shall furnish all reasonable aid and assistance required by the City for the proper inspection and examination of the work and all parts thereof.
16. SUPERINTENDENT OF WORK: Contractor shall provide and maintain, continually on the site of the work during its progress, an adequate and competent Superintendent of all operations for and in connection with the work which is being performed under this Agreement, either personal or by a duly authorized Superintendent or other identified representative.
17. MAINTENANCE OF TRAFFIC: A no cost right-of-way permit may be required at the discretion of City. Contractor shall conduct Contractor's work so as to interfere with public travel as little as possible, whether vehicular or pedestrian; whenever it is necessary to cross or interfere with roads, driveways, and walks, whether public or private, Contractor shall at Contractor's own expense provide and maintain suitable and safe bridges, detours, to other temporary expedients for the accommodation of public and private travel, and shall give reasonable notice to owners of private driveways before interfering with them; provided, however, that such maintenance of traffic will not be required at any point where Contractor has obtained permission from City and tenant of private property, or from the authority 17 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
having jurisdiction over public property involved to obstruct traffic at any designated point thereon and for the duration of whatever period of time as may be agreed upon.
Attention is directed to Section 7-1.08, "Public Convenience," Section 7-1.09, "Public Safety," Section 12, "Construction Area Traffic Control Devices," of the current California Department of Transportation Standard Specification as they may apply to work under the terms of this Agreement, are incorporated by reference into these specifications.
All warning signs and safety devices used by Contractor to perform the work shall conform to the requirements contained in the current "Manual of Traffic Controls" as published by the State of California, Department of Transportation, and Section 12 of the above referenced Standard Specifications and the applicable San Diego Regional Standards, and shall be supplied by Contractor. In addition, related supplemental documents of the San Diego Regional Standards that may be adopted by City for traffic control in construction and maintenance areas on urban streets as they may apply to work under the terms of this Agreement are incorporated by reference into these specifications when adopted by City.
The intent of the related supplemental documents is to further enhance work area protection for Contractor and provide advance motorist information in urban conditions in more detail than that found in the Manual of Traffic Controls.
18. MODIFICATION AND ALTERATIONS: In executing this Agreement, Contractor agrees that City shall have the right to make such modifications, changes, and alterations, as City may see fit, in the work agreed to be done or any part thereof, or in the materials to be used therein, either before or after the beginning of construction thereof, without affecting the validity of this Agreement and the performance bond thereunder. Where any modification, change, or alteration increases the quantity of work to be performed, and is within the scope of a fair interpretation thereof, such increases shall be paid for according to the quantity of work actually done according to unit prices. Modifications and alteration, which reduce the quantity of work to be done, shall not constitute a claim for damages or for anticipated profits on work involved in such reduction. All orders for modifications, changes, or alternatives in the work as herein provided shall be in writing, by City directly.
19. EXTRA WORK: It is agreed that Contractor shall perform all extra work under the direction of the City, when so ordered, and it is further agreed that the compensation to be paid to Contractor for performing extra work shall be determined in advance by the City, according to one of the following methods:
- Method "A": By agreed unit and prices of this Agreement; or - Method "B": By agreed lump sum; or
- Method "C": By agreed unit prices of this Agreement, and by agreed lump sum and/or by agreed unit prices for that portion of work which has no agreed unit prices in this Agreement.
Except in emergency situations, no claim for extra work of any kind will be allowed unless ordered in writing by the City. The method and/or procedure for said extra work's written order shall be as determined by the City.
20. EXTRA WORK A PART OF CONTRACT: If extra Work Orders are given in accordance with the provisions of this Contract, such work shall be considered a part hereof and subject to each and all of its terms and requirements.
21. PROVISION FOR EMERGENCIES: Whenever, in the opinion of the Public Works Director or designee, Contractor has not taken sufficient precaution for the safety of the public or the 18 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
protection of the work to be done under this contract, or of adjacent structures or property which may be injured by processes of maintenance, on account of such neglect an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interests, then the City, with or without notice to Contractor, may provide suitable protection to the said interest by causing such work to be done and material to be furnished and placed as the City may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by Contractor, and, if the same shall not be paid on presentation of the bills therefore, such costs shall be deducted from any amounts due or to become due Contractor. The performance of such emergency work under the direction of the City shall in no way relieve Contractor of responsibility from damages which may occur during or after such precaution has been duly taken by the City.
22. QUALIFICATION & CHARACTER OF WORKERS: Contractor shall employ only workers who are competent to perform the work assigned to them and, in the case of skilled labor, who are adequately trained and experienced in their respective trades and who do satisfactory work. Whenever the City shall notify Contractor that any person on the work site is unqualified, lacks necessary certification, or who uses threatening or abusive language to any person representing City, when on the work site, such person shall be immediately discharged from the work site and shall not be re-employed thereon except with the written consent of the City.
23. UNFAVORABLE CONSTRUCTION CONDITIONS: During unfavorable weather, wet ground, or other unsuitable construction conditions, Contractor shall confine Contractor's operations to work which will not be affected adversely thereby. No portion of the work shall be done under conditions which would affect adversely the quality of the efficiency thereof unless, by special means or precautions approved by the City, Contractor shall be able to perform the work in a proper and satisfactory manner.
24. BARRICADES AND LIGHTS: All streets, roads, highways, and other public thoroughfares which are closed to traffic, under the authority of a proper permit, shall be protected by means of effective barricades on which shall be placed acceptable warning signs; such barricades being located at the nearest intersecting public highway or street on each side of the blocked section of such public thoroughfare. The Sherriff and Fire Departments shall be contacted and informed as to the nature of the work and whether the roadway is passable.
All open trenches and other excavations shall be provided with suitable barriers, signs and lights to the extent that adequate protection is provided to the public against accident by reason of such open construction. Obstructions, such as material piles and equipment shall be provided with similar warning signs and lights. All barriers, signs, and lights shall be of a type and positioning in accordance with the CALTRANS Traffic Manual and standard specifications of City.
25. REMOVAL OF CONDEMNED MATERIALS AND STRUCTURE: Contractor shall remove from the site of the work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work, and upon Contractor's failure to do so, or to make satisfactory progress in so doing, within 48 hours after the service of a written notice from the City ordering such removal, the condemned material or structures may be removed by City and the cost of such removal be taken out of the money that may be due Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by Contractor under this or any other contract under this project.
19 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
26. DISPOSAL OF TRASH AND DEBRIS: Contractor shall not allow the site of the work to become littered with trash and debris, but shall maintain the same in a neat and orderly condition throughout the contract period. The City shall have the right to determine what is waste material or rubbish and the manner and place of disposal. On or before the completion of the work Contractor, without charge therefor, shall tear down and remove all temporary structures built by him, and shall every kind from the tracts or grounds which Contractor has occupied and shall leave them in pre-existing condition.
27. DEFECTIVE WORKMANSHIP AND MATERIALS: During a period of one (1) year from and after the date of the final acceptance by City of the work embraced by this contract, Contractor shall make all needed repairs arising out of defective workmanship or materials, or both, which in the judgment of City shall become necessary during such period. If within 10 days after the mailing of a notice in writing to Contractor or Contractor's agent, Contractor shall neglect to make or undertake with due diligence to make, the aforesaid repairs, City is hereby authorized to make such repairs at Contractor's expense; providing, however, that in case of an emergency where, in the judgment of City, delay would cause serious loss or damage, repairs may be made without notice being sent to Contractor, and Contractor shall pay the cost thereof.
28. PLACING WORK IN SERVICE: If desired by City, portions of the work may be placed in service when completed and Contractor shall give proper access to the work for this purpose; but such use and operation shall not constitute an acceptance of the work, and Contractor shall be liable for defects due to faulty construction until the entire work under this contract is finally accepted and for a year thereafter.
29. CONTINUOUS SERVICE: Continuous maintenance and emergency service shall be provided by Contractor on a 24 hour, 365 day per year basis for the entire contract award period. Contractor shall provide and maintain a 24 hour continuous, one number telephone answering service and Contractor shall be considered to have been notified when the information is given to the answering service. All number changes shall be preceded by a written notice to the City at least two (2) weeks prior to the date of the change.
30. LISTING OF POSSIBLE EXTRA WORK: Extra work may include but not be confined to the following types of work or conditions:
A. Additions and/or modifications to the traffic control equipment as shown on the information sheets or as found at the location site at the start of the contract award period.
B. Installation of equipment and/or materials for a new signal installation or operation. either complete or partial.
C. Changes in signal timing as authorized in writing by the City.
D. Painting of mast arms, poles, controller cabinets, signal heads and visors.
E. Maintenance of variable message signs, signs on mast arms and warning beacons.
F. Loop-set testing as specified herein when required by the City.
G. Inspect newly installed traffic signal.
H. Installation and or replacement of LED lamps as needed.
I. Installation and maintenance of wireless communication equipment and cameras.
J. Installation or repair of vehicle speed feedback signs.
31. DAMAGE TO TRAFFIC CONTROL EQUIPMENT BEYOND THE CONTROL OF CONTRACTOR: When damage to the traffic control equipment maintained by Contractor occurs, which is clearly beyond the control of Contractor, City shall pay all costs related to repairing such damage at the prices established in this contract, provided suitable evidence 20 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
has been presented by Contractor. Such damage may be the result of the following types of occurrences:
A. Vandalism
B. Vehicle Damage
C. Major Storm
D. Roadway Failures
For purposes of this section, a major storm shall be defined as a storm that causes physical damage (e.g., twisted mast arms or broken traffic signal heads) to the traffic control equipment.
32. FALSE CALLS: For purposes of this contract, a false call shall be defined as "when a malfunction is reported by City and after thorough inspection by Contractor it is determined that none exists". City shall not pay for false call unless the total number of such calls exceeds 5% of the total calls in the same month. If this number exceeds 5%, Contractor may charge City for all false calls received above the 5% figure at the prices established in this contract for extra work.
33. ADDITIONAL REPAIRS: During the course of maintenance or surveillance, Contractor is expected to watch for and make other traffic signal repairs that may be needed. However, if a situation is observed that requires repair and said repair is a repair which may be applied to City, approval by the City is required prior to beginning those repairs, except for repairs requiring immediate attention. The attempt to obtain this authorization shall be made while Contractor is at or as close' to the location as possible.
34. LOOP-SET TESTING: When directed and scheduled by the City, all traffic signal detector loops on a traffic signal phase shall be tested by Contractor. Each loop in the set of loops on a loop-set shall be separated and tested for inductance. If the loop fails the inductance tests, Contractor shall remove the loop(s) from the circuit or make other adjustments as directed by the City. Those loop(s) which pass the test shall be reconnected to circuit with watertight, soldered connection as specified in the CALTRANS Standard Specifications. Once the loops are individually checked and reconnected to the lead-in the complete loop circuit of the loop-set and the phase shall be checked. If a failure is found in the completed circuit, Contractor shall complete other extra work as authorized and directed by the City to bring the circuit back to an acceptable level of service as determined by the City.
35. FACILITY, EQUIPMENT AND MATERIAL REQUIREMENTS: Contractor shall maintain a fleet of service trucks which shall be capable of providing accessibility to, safety of and rapid maintenance and/or repair necessary. The number of service trucks required shall be determined by the accessibility of service trucks as related to other types of projects and/or contracts that Contractor may presently, or in the future, engage which would affect the performance necessary to complete this contract.
The service trucks shall be equipped with two-way communications in the form of business radios licensed to Contractor, mobile telephones owned and operated by Contractor, and/or an approved equivalent system approved by the City. Said communications shall have a control dispatch point accessible 24 hours a day.
All service trucks shall be equipped with amber rotating beacons of sufficient size and brightness to be effective which shall be in operation when any maintenance and/or repair interrupts the flow of vehicular or pedestrian traffic, either by the position of the truck and/or personnel, or by the maintenance and/or repair being done. Service trucks shall be 21 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
equipped with the necessary test equipment, harnesses and/or tools to provide on-site repair and/or maintenance for immediate correction of the hazardous condition or the malfunction which may occur.
Contractor shall continuously maintain an office/shop within the service area, defined as San Diego County, accessible to City during the term of the contract. Said facility operation shall begin on or before the start of the contract. Service trucks, equipment, and materials which are necessary for the work to be performed under this contract shall normally be stored at this office/shop facility.
36. NOTIFICATION: Contractor shall notify the City or the Police Dispatcher, as required by City, when any signal must be placed in a flashing operation or when any traffic signal or roadway operational change from normal is made and when any traffic signal or roadway is returned to its normal operating condition.
37. MAINTENANCE OF TRAFFIC: All street closures or detours, partial or complete, shall be approved by the City. All construction and maintenance operations which may create hazards to vehicles, pedestrians, or the workers shall require traffic control devices, as specified by the current CALTRANS Traffic Manual as required by the City. Traffic control devices approved for use within City are specified in the CALTRANS Traffic Manual.
38. MODIFICATIONS TO EQUIPMENT DESCRIBED IN CONTRACT: Changes to the equipment described in this contract shall not affect the prices of this contract unless the change is of such a substantial nature as to significantly affect the costs of providing the repair and maintenance described in this contract. In such cases, the contract prices for these changes shall be negotiated at the option of either Contractor or City.
39. ADDITIONAL TRAFFIC SIGNAL LOCATIONS: Additional traffic signal locations may be added to this contract by City at the established prices of this contract provided that the equipment is a similar nature to other equipment previously covered by this contract.
40. SCHEDULE OF WORK: Contractor shall keep the City informed of Contractor's work activity including maintenance work, scheduled maintenance work, and extra work schedules. A two-week work schedule shall be provided to City by Contractor indicating planned work activity for the following two weeks by Contractor. Contractor shall use Monday as the start day of the work week for said schedule during the contract period. The work schedule shall be received by City on the first Thursday prior to the start of the contract and every second Thursday thereafter for the term of the contract. When a holiday falls on a Thursday, the schedule shall be received a minimum of two (2) working days prior to the start of the work week. City shall immediately notify Contractor of any anticipated conflicts with the planned work activity provided on said work schedule.
41. RECORDS OF MAINTENANCE: An up-to-date report of all scheduled or unscheduled maintenance repair, and/or extra work will be supplied by Contractor to the City on a monthly basis and upon demand when required. This report shall be in a convenient and easily understood format broken down by location and shall include as a minimum a description of the problem, the time and date the call was received by Contractor and the time and date the problem was corrected.
22 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
EXHIBIT “B”
FEE SCHEDULE
Contractor shall receive compensation according to the rates outlined in the table below.
Quantities are estimated; payment will be based on actual quantities furnished, installed, or constructed.
Bid Schedule “A” – Baseline Annual Routine Maintenance/Repairs Item No. Description Estimated Annual
Quantity (A)
Unit Price
(B)
Annual Cost
(C = A x B)
A-1 Perform Routine Monthly Traffic
Signal Preventative Maintenance
7 intersections x
12 months = 84
$ 67.50 $ 5,670.00
Total Baseline Annual Routine Maintenance/Repairs (Schedule A) $ 5,670.00 Bid Schedule “B” – Additional As-Needed Maintenance/Repairs Item No. Description Unit Price (B)
I. Miscellaneous Services (per unit)
B-1 Provide and Install LED Signal Light (Burnout) $ 85.00 B-2 Perform Red Flash Signal Reset $ 97.50
B-3 Perform Function/Detection/Cycling Test $ 55.00
B-4 Pedestrian Push Button Replacement $ 72.00
B-5 Loop Testing $ 95.00
B-6 Loop Replacement E $ 225.00
B-7 Loop Replacement D $ 225.00
B-8 Conflict Monitor Testing (Annual) $ 65.00
B-9 Lamp PTS $ 180.00
B-10 Dig Alert/USA Markout $ 72.50
II. Labor Rates (per hour)
B-11 IMSA Level III Certified Technician $ 97.50
B-12 IMSA Level II Certified Technician $ 97.50
B-13 Laborer $ 72.50
B-14 IMSA Level III Certified Technician (Overtime) $ 165.00 B-15 IMSA Level II Certified Technician (Overtime) $165.00 B-16 Laborer (Overtime) $105.00
III. Equipment Rates (per hour)
B-17 Service Truck $ 10.00
B-18 Aerial Truck/Bucket Truck $ 10.00
B-19 Compressor $ 5.00
Bid Schedule “C” – Time and Material Based Services
Contractor shall perform the following services on a time and material basis. Services shall be performed upon the City’s advance approval of cost estimates for each individual service request.
Item No. Description
C-1 ISNS Re-lamping
C-1 Provide and Install LED Pedestrian Head
23 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
EXHIBIT “C”
WORKER'S COMPENSATION CERTIFICATE
Section 3700 of the Labor Code provides in part as follows:
"Every employer except the state shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.”
I hereby certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work of this Contract.
CONTRACTOR'S NAME:
ADDRESS:
BOND NO.:
SIGNATURE: _____
PRINT NAME/TITLE OF SIGNER: _____
DATE: ______
24 June 20, 2022 Item 05
Southwest Traffic Signal Service, Inc.
Agreement for Traffic Signal Maintenance and Repair Services
EXHIBIT “D”
LISTING OF SUBCONTRACTORS
The Contractor is required to furnish the following information relative to the subcontractors to be used. If all work is to be performed without subcontractors, white “None in the following space:
Name of
Subcontractor
License Number and
Class
Business Address
and Telephone
Type and Portion of
Work to be
Performed
25 June 20, 2022 Item 05
387 of 679
26 June 20, 2022 Item 05
388 of 679
27 June 20, 2022 Item 05
389 of 679
28 June 20, 2022 Item 05
390 of 679
29 June 20, 2022 Item 05
391 of 679
30 June 20, 2022 Item 05
392 of 679
31 June 20, 2022 Item 05
393 of 679
32 June 20, 2022 Item 05
394 of 679
33 June 20, 2022 Item 05
395 of 679
34 June 20, 2022 Item 05
396 of 679
35 June 20, 2022 Item 05
397 of 679
36 June 20, 2022 Item 05
398 of 679
37 June 20, 2022 Item 05
399 of 679
38 June 20, 2022 Item 05
400 of 679
39 June 20, 2022 Item 05
401 of 679
40 June 20, 2022 Item 05
402 of 679
41 June 20, 2022 Item 05
403 of 679
42 June 20, 2022 Item 05
404 of 679
43 June 20, 2022 Item 05
405 of 679
44 June 20, 2022 Item 05
406 of 679
45 June 20, 2022 Item 05
407 of 679
46 June 20, 2022 Item 05
408 of 679
47 June 20, 2022 Item 05
409 of 679
48 June 20, 2022 Item 05
410 of 679
49 June 20, 2022 Item 05
411 of 679
50 June 20, 2022 Item 05
412 of 679
51 June 20, 2022 Item 05
413 of 679
52 June 20, 2022 Item 05
414 of 679
53 June 20, 2022 Item 05
415 of 679
54 June 20, 2022 Item 05
416 of 679
55 June 20, 2022 Item 05
417 of 679
56 June 20, 2022 Item 05
418 of 679
57 June 20, 2022 Item 05
419 of 679
58 June 20, 2022 Item 05
420 of 679
59 June 20, 2022 Item 05
421 of 679
60 June 20, 2022 Item 05
422 of 679
61 June 20, 2022 Item 05
423 of 679
62 June 20, 2022 Item 05
424 of 679
63 June 20, 2022 Item 05
425 of 679
64 June 20, 2022 Item 05
426 of 679
65 June 20, 2022 Item 05
427 of 679
66 June 20, 2022 Item 05
428 of 679
67 June 20, 2022 Item 05
RESOLUTION NO. 2021-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
CALIFORNIA, AUTHORIZING THE MAYOR TO EXECUTE A TWO-YEAR AGREEMENT WITH SOUTHWEST TRAFFIC SIGNAL SERVICE, INC. FOR A NOT-TOEXCEED AMOUNT OF $1,400,000 TO PROVIDE ON-CALL AND AS-NEEDED
TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE & REPAIR SERVICES WHEREAS, the City of National City’s (“City”) Engineering and Public Works Department’s Streets and Wastewater Division currently maintains eighty (80) traffic controlled intersections, including lights and poles, seven hundred and thirty-six (736) streetlights, and approximately one hundred and sixty (160) additional pieces of related equipment; and
WHEREAS, based on the need for specialized services, the City’s Engineering and Public Works Department issued a Request for Proposal (“RFP”) for on-call and as-needed Traffic Signal and Streetlight Maintenance and Repair Services; and WHEREAS, on April 29, 2021, the City’s Engineering & Public Works Department advertised a Request for Proposal (“RFP”) for various engineering, architectural, and construction support services;
WHEREAS, the City’s Engineering & Public Works Department advertised the RFP on PlanetBids, a free public electronic bidding system; and WHEREAS, the City received two (2) proposals from various firms by the May 20, 2021 deadline and reviewed, taking into consideration, among other things, past performance history, knowledge of the environment, the type of services offered, and the cost to the City; and
WHEREAS, based on the strength of its proposal, scored evaluations, and negotiations, City staff recommends executing a two-year Agreement with the option for three, one-year extensions with Southwest Traffic Signal Service, Inc. for a not-to-exceed amount of $1,400,000 to provide on-call and as-needed Traffic Signal and Streetlight Maintenance & Repair Services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: Authorizes the Mayor to execute a two-year Agreement with the option to extend for three, one-year extensions with Southwest Traffic Signal Service, Inc. for a notto-exceed amount of $1,400,000 to provide on-call and as-needed Traffic Signal and Streetlight Maintenance & Repair Services.
429 of 679
68 June 20, 2022 Item 05
Resolution No. 2021 –
Page Two
Section 2: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolution.
PASSED and ADOPTED this 15th day of June, 2021
Alejandra Sotelo-Solis, Mayor
ATTEST:
Luz Molina, City Clerk
APPROVED AS TO FORM:
Charles E. Bell Jr., City Attorney
430 of 679
69 June 20, 2022 Item 05
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Mayor Dwight Worden and Council Member Dave Druker, Liaisons to the Arts Advisory Committee
Prepared by Kseniia Izgarskaia, Management Analyst
DATE: June 20, 2022
SUBJECT: Arts Advisory Committee Appointments
REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Arts Advisory Committee recommend that the City Council reappoint Kathryn Grimm and appoint Karla Leopold as at-large, voting members to the Arts Advisory Committee, to serve full three-year terms beginning July 1, 2022, and ending on July 31, 2025.
DISCUSSION/ANALYSIS:
The Arts Advisory Committee reviews proposed art placements, plans and proposes art events, and/or consigns or commissions works for placement in public or private places, in accordance with City Council Policy 113, Public Art Policy, and any other policies related to the temporary or permanent placement of public art. The Committee consists of seven members and one exofficio, non-voting member. Four of the seven voting members must be Del Mar residents giving priority to those with an art background; one owner/operator of a business located in the City of Del Mar, giving priority to art-related business; one Del Mar Village Association representative; one representative from the Del Mar Foundation.
There are two upcoming at-large voting vacancies due to Jas Grewal and Kathryn Grimm’s term expirations on June 30, 2022. City staff advertised the vacancies, and two Citizen Interest Forms was received during the recruitment period from Karla Leopold and Kathryn Grimm (Attachment A). The Council Liaisons to the Committee have reviewed the Citizen Interest Forms and recommend that the City Council reappoint Kathryn Grimm and appoint Karla Leopold to fill the vacancies.
If the recommended appointments are approved by the City Council, the Committee will have no remaining vacancies. A copy of the current Arts Advisory Committee Roster is included in this report for the Council’s reference as Attachment B.
ATTACHMENTS:
Attachment A – Citizen Interest Form
Attachment B – Current Arts Advisory Committee Roster
1 June 20, 2022 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Design Review Board ___ Planning Commission
Arts Advisory Committee Parks and Recreation Committee
Finance Committee Traffic and Parking Advisory Committee Measure Q Citizen Oversight Committee Lagoon Committee
Other(s) (please indicate):______________ Sustainability Advisory Committee Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
Leopold Karla Del Mar, CA x
As a fine artist, art educator, art therapist and long time resident of Del Mar, I feel that participating with the art advisory committtee is a perfect fit for me and the community.
It provides an avenue to be more involved in the community. My award winning art has been exhibited locally and internationally. My art career spans many years of involving communities in art related activities, organizing art exhibits, providing art presentations, education and consult communities dealing National disasters and trauma.
BA Western Washington University: Education
Art Center College of Design: Illustration
MA Loyola Marymont: MFCC, Art Therapy
Signature member of National Association of Women Artist Licensed Marriage, Family/Child Therapist
2 June 20, 2022 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference:
NAME STREET NAME (no house
number)
Phone Number
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time
Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a register voter in Del Mar? ☐ Yes ☐ No
As an art educator, artist and therapist for over forty years, I have worked with schools, communities, hospitals, museums, children, homeless, groups and individuals locally, nationally and internationally.
I was involved from the beginning with Barbara Harper in the Powerhouse Restoration providing the art work for the logo, invitations, tile painting, Tshirts etc. I was involved in the begining work of Community Connections. I work with the Homeless at St Peters.
St Peters feeding the Homeless Powerhouse Restoration
Community Connections
St Peters Julie Maxey 9th Street Barbara Healy Claire Stratford Court 1976 1997 1999 ✔ ✔
✔
3 June 20, 2022 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? ✔
As a fine artist, art educator and art therapist I am very involved with the world of community art and fine art. I have artist friends across the world and have participated, visited and been involved with the fine art community for over 45 years.
Public Art adds to the cultural, aesthetics, economic vitality of Del Mar. It contributes to our idenity and enhances the quality of life for residents aand vistors. I believe we have the responsibilty as a city with multiple resorces to use art whenever and however we can.
Art is healing, commuicates a sense of idenity and ideas. Art provides a means of linking the past, present, future. The recent art instilations (finally) make me proud when I walk the streets of Del Mar. 4 June 20, 2022 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. To avoid conflicts of interest, members of the Measure Q Citizen Oversight Committee cannot concurrently serve on the Undergrounding Project Advisory Committee. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why? 5 June 20, 2022 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why?
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project. To avoid conflicts of interest, members of the Undergrounding Project Advisory Committee cannot concurrently serve on the Measure Q Citizen Oversight Committee.
Geographic diversity is desirable and will be taken into account. What part of town do you live in? Check the neighborhood map to verify your neighborhood.
☐ North Bluff ☐ North Beach
☐ South Beach ☐ Village Center
☐ South Bluff ☐ South Hills
☐ North Hills ☐ Valley
6 June 20, 2022 Item 06
7 June 20, 2022 Item 06
8 June 20, 2022 Item 06
9 June 20, 2022 Item 06
10 June 20, 2022 Item 06
11 June 20, 2022 Item 06
12 June 20, 2022 Item 06
13 June 20, 2022 Item 06
City of Del Mar
Arts Advisory Committee
Appointing Authority City Council
Position Secretary
Category Del Mar Foundation Representative
Juliana Maxey-allison
2nd Term Jul 01, 2019 - Jun, 2022
Appointing Authority City Council
Category Resident/At-Large Member
Jas K Grewal
1st Term Nov 01, 2021 - Jun 30, 2022
Appointing Authority City Council
Category Resident/At-Large Member
Kathryn Grimm
1st Term Jul 01, 2019 - Jun 30, 2022
Appointing Authority City Council
Category Del Mar Village Association
Representative
Karen S Powell
2nd Term Sep 08, 2020 - Jun 30, 2023
Appointing Authority City Council
Position Chair
Category Resident/At-Large Member
Bonnie S Grossman
2nd Term Sep 08, 2020 - Jun 30, 2023
Appointing Authority City Council
Category Resident/At-Large Member
Barbara Inbody
2nd Term Jul 12, 2021 - Jun 30, 2024
Board Roster
Arts Advisory Committee Page 1 of 2
14 June 20, 2022 Item 06
Appointing Authority City Council
Position Ex-Officio
Category Ex-Officio, Non-Voting Member
Marc Brutten
1st Term Apr 05, 2021 - Jun 30, 2024
Appointing Authority City Council
Category Business Owner/Representative
Anne Mery
1st Term Jul 12, 2021 - Jun 30, 2024
Arts Advisory Committee Page 2 of 2
15 June 20, 2022 Item 06
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Kseniia Izgarskaia, Management Analyst
Via Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Biennial Review and Update of the Del Mar Conflict of Interest Code REQUESTED ACTION/RECOMMENDATION:
It is recommended that the City Council receive this report and adopt the Resolution (Attachment A) incorporating revisions to the Del Mar Conflict of Interest Code (Exhibit A to Attachment A).
DISCUSSION/ANALYSIS:
The Political Reform Act of 1974 (Government Code Sections 81000 et seq., "Act" herein) requires each local agency to adopt a Conflict of Interest Code. The Code designates City public officials involved in City decisions to disclose certain financial interests which could foreseeably be affected, in a material manner, by City decisions made by the officials in the performance of their job responsibilities.
Pursuant to Government Code 87306.5, on or before October 1, of each even-numbered year, City staff is required to review the Conflict of Interest Code and submit a written report to the City Council indicating whether the City’s Conflict of Interest Code is accurate or needs amendment. Staff has reviewed the Del Mar Conflict of Interest Code in accordance with guidelines provided by the Fair Political Practices Commission (FPPC) and is proposing that the City Council consider some amendments to the Code.
The following provides a brief summary of the proposed changes, which are also shown in the redline Conflict of Interest Code included in this report as Attachment B:
1) Remove positions that are no longer funded or have been eliminated including the Administrative Services Director, Management Analyst in the Planning and Community Development Department, Deputy Public Works Director, and Facilities Supervisor;
2) Rename positions that have been reclassified or are now funded including the Administrative Services Manager, Public Works Operations Manager, and Senior Planner;
1 June 20, 2022 Item 07
City Council Agenda Report
Biennial Review and Update of the Del Mar Conflict of Interest Code June 20, 2022
3) Rename the Planning Department to Planning and Community Development Department; and
4) Add the Principal Engineer and Associate Engineer positions.
PRIOR CITY COUNCIL REVIEW:
On September 8, 2020, the City Council approved Resolution 2020-46 amending the City of Del Mar Conflict of Interest Code, pursuant to Government Code 87306.5.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the Council related to this agenda item.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not related to the City Council Goals and Priorities.
ATTACHMENTS:
Attachment A – Resolution Amending the City of Del Mar Conflict of Interest Code Exhibit A to Attachment A – Updated Conflict of Interest Code Attachment B – Redline Updated Conflict of Interest Code 2 June 20, 2022 Item 07
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE CITY OF DEL MAR
CONFLICT OF INTEREST CODE
WHEREAS, the City of Del Mar previously adopted its Conflict of Interest Code in 2018 and amended it in 2020; and
WHEREAS, provisions of the Political Reform Act of 1974 (Government code Section 81000 et seq.) require a biennial review of the City’s Conflict of Interest Code; and
WHEREAS, pursuant to Government Code Section 87306.5, on or before October 1 of each even-numbered year, City staff is required to review the Conflict of Interest Code and submit a written report to the City Council indicating whether the City’s Conflict of Interest Code is accurate or needs amendment; and
WHEREAS, on June 20, 2022, staff presented the City Council with a written report indicating that staff has reviewed the City of Del Mar Conflict of Interest Code, in accordance with guidelines provided by the Fair Political Practices Commission (FPPC) and proposed that the City Council consider amendments to the Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1. The above recitals are true and correct;
2. The City Council hereby approves the amended City of Del Mar Conflict of Interest Code, attached hereto as Exhibit “A”.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 20th day of June, 2022. _____________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
___________________________
Leslie E. Devaney, City Attorney
City of Del Mar
Attachment A
3 June 20, 2022 Item 07
Resolution No. 2022-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 20th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
4 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx City of Del Mar
Conflict of Interest Code
INTRODUCTION
The Political Reform Act of 1974 (Government Code Sections 81000 et seq., "Act" herein), requires the City to adopt and promulgate a Conflict of Interest Code ("Code" herein). The Fair Political Practices Commission has adopted a regulation, 2 California Code of Regulations Section 18730, which contains the terms of a standard model Conflict of Interest Code, and amendments thereto by the Fair Political Practices Commission in accordance with the Act.
Nothing in this Code is intended to modify or abridge the provisions of the Act commencing with Government Code Section 87100, which is applicable to all public officials of the City and directs that no public official of the City shall make, participate in the making, or in any way attempt to use their official position to influence a City decision in which the official knows, or has reason to know, that he or she has a financial interest as defined by the Act.
Nothing in this Code is intended to modify or abridge the provisions of the Act commencing at Government Code Section 87200, which requires the Mayor, members of the City Council, City Manager, City Attorney, City Treasurer, and members of the Planning Commission to file a financial disclosure statement using the Fair Political Practices Commission Statement of Economic Interests (herein referred to as "Form 700").
This Code designates those public officials of the City who are involved in City decisions, and to require designated officials to disclose those financial interests (using Form 700) which could foreseeably be affected, in a material manner, by a City decision made by the official in the performance of the official's responsibilities.
AMENDMENT OF THE CONFLICT OF INTEREST CODE
Certain changes in circumstances require amendments to the Conflict of Interest Code.
Changed circumstances include, but not are limited to, the following: the creation of new positions which must be designated pursuant to this Code and relevant changes in the duties assigned to existing positions. [Government Code Sec. 87306, Subdivision (a)] Within 90 days after the changed circumstances necessitating the amendment to this Code become apparent, the City Manager, or their designee, shall submit a proposed amendment to the City Council. [Government Code Sec. 87306, Subdivision (a)] The Code shall be amended by resolution of the City Council. 5 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx
REVIEW OF THE CONFLICT OF INTEREST CODE
No later than July 1 of each even-numbered year, the City Manager, or their designee, shall review the Code [Government Code Sec. 87306.5, Subdivision (a)].
If a change in the Code is necessitated by changed circumstances, it shall be amended by resolution of the City Council. If no change in this Code is required, the City Manager or their designee, shall submit a written statement to that effect to the City Council no later than October 1 of the same year [Government Code Sec. 87306.5, Subdivision (b)].
STANDARD CODE
By this reference, 2 California Code of Regulations, Section 18730, the Standard Conflict of Interest Code, is incorporated herein together with each and every amendment thereto duly adopted by the Fair Political Practices Commission. The filing officer shall maintain three copies of the Standard Conflict of Interest Code for public review.
Unless otherwise indicated, the definitions of the Act, regulations, and amendments thereto, and binding judicial opinions thereon, are incorporated herein, and the Code shall be interpreted in a manner consistent with such definitions.
DISCLOSURE CATEGORIES
Category 1: Business Position/Investment Interests. The designated employee or designated City representative shall report each City-related business entity in which the designated employee holds a business position, or has a direct or indirect investment worth more than $2,000.
Category 2: Real Property Interests. The designated employee or designated City representative shall report each interest in real property located within the jurisdiction of the City in which the designated employee has a direct or indirect interest worth more than $2,000.
Category 3: Income Interests. The designated employee or designated City representative shall report all income of the designated employee from any City-related source aggregating $500 or more. Additionally, the designated employee or designated City representative shall report the receipt of all gifts from any City-related source valued at $50 or more during the reporting period.
Category 4: More Inclusive Reportable Interests. The designated employee or designated City representative shall report all income, investments and business positions in business entities, as described in Categories 1 and 3, including those contracting with or selling to the City or which foreseeably could so contract with or sell to the City; and all income and interests in real property as described in Category 2. 6 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx FORM 700 FILING INFORMATION
Filing Officer: The Administrative Services Director/City Clerk, or their designee, is the filing officer for the City.
Filing Location: The Form 700 should be filed with the Administrative Services Department located at the Del Mar Civic Center, 1050 Camino del Mar, Del Mar CA 92014.
Time of Filing: All designated persons are required to file an assuming office, annual, and leaving office Form 700.
Type of Filing: Assuming Office, Annual Filing, and Leaving Office Assuming Office
All persons assuming designated position shall file a Form 700 within 30 days of assuming office.
Annual Filing
All designated persons must file a Form 700 by April 1. If April 1 falls on a weekend, the filing deadline will be extended to the next business day.
Leaving Office
All persons leaving designated position shall file a Form 700 within 30 days of leaving office.
EMPLOYEE FILING POSITIONS
The following are the designated positions within City departments and the required Disclosure Category. Designated employees shall file their statements with the City of Del Mar which will make the statements available for public inspection and reproduction (Government Code Sec. 81008). Statements for all designated employees will be retained by the City of Del Mar.
POSITION Disclosure
Category
Office of the City Manager
City Manager (87200 filer, file with the FPPC) 4
Assistant City Manager 4
Management Analyst (series position) 4
Environmental Sustainability/Special Projects Manager 4 7 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx Administrative Services Department
Administrative Services Manager 4
Management Analyst (series position) 4
Information Technology Manager 4
Finance Manager/Treasurer (87200 filer, file with the FPPC) 4 Finance Officer 4
Office of City Attorney
City Attorney (87200 filer, file with the FPPC) 4
Fire Department
Fire Battalion Chief 4
Administrative Fire Battalion Chief 4
Fire Captain 4
Community Services/Lifeguard Department
Community Services Director/Chief Lifeguard 4
Deputy Community Services Director/Deputy Chief Lifeguard 4 Planning and Community Development Department
Planning/Community Development Director 4
Principal Planner 4
Senior Planner 4
Associate Planner 4
Assistant Planner I/II 4
Code Enforcement Officer I/II 4
8 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx Public Works Department
Public Works Director 4
Principal Engineer 4
Maintenance Superintendent 1,3
Public Works Operations Manager 4
Associate Engineer 4
BOARDS, COMMISSIONS AND COMMITTEES
The following are the designated City representative positions on Boards, Commissions, and Committees, together with the required disclosure categories.
NAME OF ENTITY Disclosure
Category
City Council (87200 filer, file with the FPPC) 4
Planning Commission (87200 filer, file with the FPPC) 4 Design Review Board 4
Finance Committee 4
Members of Boards, Committees or Commissions designated by resolution of the City Council, from time to time. * * As designated by resolution of the City Council.
CONSULTANT
Consultant shall include any natural person who provides, under contract, information, advice, recommendations, or counsel to the City, provided, however, that "consultant" shall not include a person who:
1. Conducts research and arrives at conclusions with respect to his or her rendition of information, advice, recommendation, or counsel independent of the control and direction of the agency or of any agency official, other than normal contract monitoring; and
2. Possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel.
9 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx POSITION Disclosure
Category
Consultants **
** Consultants shall disclose pursuant to the broadest disclosure category in the code subject to the following limitations:
The City Manager may determine in writing that a particular consultant or new position, although in a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this Section. Such determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination shall be included in the contract by which the consultant is hired by the City.
The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. Nothing herein excuses any such consultant from any other provision of this conflict of interest code
10 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx City of Del Mar
Conflict of Interest Code
INTRODUCTION
The Political Reform Act of 1974 (Government Code Sections 81000 et seq., "Act" herein), requires the City to adopt and promulgate a Conflict of Interest Code ("Code" herein). The Fair Political Practices Commission has adopted a regulation, 2 California Code of Regulations Section 18730, which contains the terms of a standard model Conflict of Interest Code, and amendments thereto by the Fair Political Practices Commission in accordance with the Act.
Nothing in this Code is intended to modify or abridge the provisions of the Act commencing with Government Code Section 87100, which is applicable to all public officials of the City and directs that no public official of the City shall make, participate in the making, or in any way attempt to use their official position to influence a City decision in which the official knows, or has reason to know, that he or she has a financial interest as defined by the Act.
Nothing in this Code is intended to modify or abridge the provisions of the Act commencing at Government Code Section 87200, which requires the Mayor, members of the City Council, City Manager, City Attorney, City Treasurer, and members of the Planning Commission to file a financial disclosure statement using the Fair Political Practices Commission Statement of Economic Interests (herein referred to as "Form 700").
This Code designates those public officials of the City who are involved in City decisions, and to require designated officials to disclose those financial interests (using Form 700) which could foreseeably be affected, in a material manner, by a City decision made by the official in the performance of the official's responsibilities.
AMENDMENT OF THE CONFLICT OF INTEREST CODE
Certain changes in circumstances require amendments to the Conflict of Interest Code.
Changed circumstances include, but not are limited to, the following: the creation of new positions which must be designated pursuant to this Code and relevant changes in the duties assigned to existing positions. [Government Code Sec. 87306, Subdivision (a)] Within 90 days after the changed circumstances necessitating the amendment to this Code become apparent, the City Manager, or their designee, shall submit a proposed amendment to the City Council. [Government Code Sec. 87306, Subdivision (a)] The Code shall be amended by resolution of the City Council. 11 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx
REVIEW OF THE CONFLICT OF INTEREST CODE
No later than July 1 of each even-numbered year, the City Manager, or their designee, shall review the Code [Government Code Sec. 87306.5, Subdivision (a)].
If a change in the Code is necessitated by changed circumstances, it shall be amended by resolution of the City Council. If no change in this Code is required, the City Manager or their designee, shall submit a written statement to that effect to the City Council no later than October 1 of the same year [Government Code Sec. 87306.5, Subdivision (b)].
STANDARD CODE
By this reference, 2 California Code of Regulations, Section 18730, the Standard Conflict of Interest Code, is incorporated herein together with each and every amendment thereto duly adopted by the Fair Political Practices Commission. The filing officer shall maintain three copies of the Standard Conflict of Interest Code for public review.
Unless otherwise indicated, the definitions of the Act, regulations, and amendments thereto, and binding judicial opinions thereon, are incorporated herein, and the Code shall be interpreted in a manner consistent with such definitions.
DISCLOSURE CATEGORIES
Category 1: Business Position/Investment Interests. The designated employee or designated City representative shall report each City-related business entity in which the designated employee holds a business position, or has a direct or indirect investment worth more than $2,000.
Category 2: Real Property Interests. The designated employee or designated City representative shall report each interest in real property located within the jurisdiction of the City in which the designated employee has a direct or indirect interest worth more than $2,000.
Category 3: Income Interests. The designated employee or designated City representative shall report all income of the designated employee from any City-related source aggregating $500 or more. Additionally, the designated employee or designated City representative shall report the receipt of all gifts from any City-related source valued at $50 or more during the reporting period.
Category 4: More Inclusive Reportable Interests. The designated employee or designated City representative shall report all income, investments and business positions in business entities, as described in Categories 1 and 3, including those contracting with or selling to the City or which foreseeably could so contract with or sell to the City; and all income and interests in real property as described in Category 2. 12 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx FORM 700 FILING INFORMATION
Filing Officer: The Administrative Services Director/City Clerk, or their designee, is the filing officer for the City.
Filing Location: The Form 700 should be filed with the Administrative Services Department located at the Del Mar Civic Center, 1050 Camino del Mar, Del Mar CA 92014.
Time of Filing: All designated persons are required to file an assuming office, annual, and leaving office Form 700.
Type of Filing: Assuming Office, Annual Filing, and Leaving Office Assuming Office
All persons assuming designated position shall file a Form 700 within 30 days of assuming office.
Annual Filing
All designated persons must file a Form 700 by April 1. If April 1 falls on a weekend, the filing deadline will be extended to the next business day.
Leaving Office
All persons leaving designated position shall file a Form 700 within 30 days of leaving office.
EMPLOYEE FILING POSITIONS
The following are the designated positions within City departments and the required Disclosure Category. Designated employees shall file their statements with the City of Del Mar which will make the statements available for public inspection and reproduction (Government Code Sec. 81008). Statements for all designated employees will be retained by the City of Del Mar.
POSITION Disclosure
Category
Office of the City Manager
City Manager (87200 filer, file with the FPPC) 4
Assistant City Manager 4
Management Analyst (series position) 4
Environmental Sustainability/Special Projects Manager 4 13 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx Administrative Services Department
Administrative Services DirectorManager 4
Management Analyst (series position) 4
Information Technology Manager 4
Finance Manager/Treasurer (87200 filer, file with the FPPC) 4 Finance Officer 4
Office of City Attorney
City Attorney (87200 filer, file with the FPPC) 4
Fire Department
Fire Battalion Chief 4
Administrative Fire Battalion Chief 4
Fire Captain 4
Community Services/Lifeguard Department
Community Services Director/Chief Lifeguard 4
Deputy Community Services Director/Deputy Chief Lifeguard 4 Planning and Community Development Department
Planning/Community Development Director 4
Principal Planner 4
Senior Planner 4
Associate Planner 4
Assistant Planner I/II 4
Management Analyst (series position) 4
14 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx Code Enforcement Officer I/II 4
Public Works Department
Public Works Director 4
Deputy Public Works DirectorPrincipal Engineer 4
Maintenance Superintendent 1,3
Facilities SupervisorPublic Works Operations Manager 1,34 Associate Engineer 4
BOARDS, COMMISSIONS AND COMMITTEES
The following are the designated City representative positions on Boards, Commissions, and Committees, together with the required disclosure categories.
NAME OF ENTITY Disclosure
Category
City Council (87200 filer, file with the FPPC) 4
Planning Commission (87200 filer, file with the FPPC) 4 Design Review Board 4
Finance Committee 4
Members of Boards, Committees or Commissions designated by resolution of the City Council, from time to time. * * As designated by resolution of the City Council.
CONSULTANT
Consultant shall include any natural person who provides, under contract, information, advice, recommendations, or counsel to the City, provided, however, that "consultant" shall not include a person who:
1. Conducts research and arrives at conclusions with respect to his or her rendition of information, advice, recommendation, or counsel independent of the control and direction of the agency or of any agency official, other than normal contract monitoring; and
15 June 20, 2022 Item 07
Adopted by Resolution 2018-62; Amended by Resolution 2020-46; Amended by Resolution 2022-xx
2. Possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel.
POSITION Disclosure
Category
Consultants **
** Consultants shall disclose pursuant to the broadest disclosure category in the code subject to the following limitations:
The City Manager may determine in writing that a particular consultant or new position, although in a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this Section. Such determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination shall be included in the contract by which the consultant is hired by the City.
The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. Nothing herein excuses any such consultant from any other provision of this conflict of interest code
16 June 20, 2022 Item 07
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Via Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Continuation of Remote Public Meetings in Compliance with Government Code Section 54953 (Assembly Bill 361)
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution (Attachment A) making the finding required by Government Code 54953 related to Assembly Bill 361 (AB 361) to continue with remote public meetings for the next thirty (30) days during the local emergency declared in response to the COVID-19 global pandemic.
DISCUSSION/ANALYSIS:
On September 16, 2021, the Governor signed Assembly Bill 361 (AB 361), which waives certain provisions of the Brown Act and allows for continued remote public meetings during the pandemic if specific findings are made by the City Council. Under AB 361, in order to hold remote public meetings during the declared state of emergency due to the COVID-19 pandemic, the City Council must adopt a Resolution (Attachment A) making at least one of the two findings: 1) state or local officials have recommended measures to promote social distancing; and/or 2) that meeting in-person would pose an imminent risk to the health and safety of attendees. Additionally, the City Council will need to reevaluate and readopt this Resolution every 30 days, which can be accomplished on the consent agenda.
On October 4, 2021, the City Council adopted Resolution 2021-45 making the finding that meeting in-person would pose an imminent risk to the health and safety of attendees as the current state and local health orders do not explicitly require or promote social distancing at this time. The City Council has reconsidered the circumstances of the state of emergency every thirty (30) days and has adopted a number of resolutions extending remote public meetings. Most recently, Resolution 2022-34 was adopted June 6, 2022, to continue with remote meetings through July 6, 2022. These resolutions apply to all City public meetings including the City Council, Design Review Board, Planning Commission, and City advisory committees.
1 June 20, 2022 Item 08
City Council Agenda Report
Continuation of Remote Public Meetings in Compliance with AB361 June 20, 2022
Staff recommends the City Council adopt the Resolution (Attachment A) in order for there to be no gap in the City’s ability to hold public meetings, including special meetings, remotely between July 6, 2022, when Resolution 2022-34 expires, and the next City Council meeting on July 11, 2022. Approval of the proposed Resolution (Attachment A) will allow the City Council, Planning Commission, Design Review Board and City advisory committees to continue to meet remotely through July 20, 2022.
On April 18, 2022, the City Council considered timing options for resuming in-person public meetings. Given the public health circumstances and time needed to facilitate a smooth transition to in-person meetings, Council is targeting September 2022 for resuming in-person meetings beginning with the September 6, 2022, City Council meeting. In accordance with Government Code Section 54953 (AB 361) the City Council will continue to reconsider the public health circumstances every thirty (30) days.
PRIOR CITY COUNCIL REVIEW:
The City Council declared a local emergency in response to the COVID-19 pandemic on March 14, 2020 and has been meeting remotely since that time. The City Council adopted Resolution 2021-45 on October 4, 2021; Resolution 2021-46 on November 1, 2021; Resolution 2021-49 on November 19, 2021; Resolution 2021-53 on December 13, 2021; Resolution 2022-01 on January 10, 2022; Resolution 2022-11 on February 7, 2022; Resolution 2022-18 on March 7, 2022; Resolution 2022-22 on April 4, 2022; Resolution 2022-26 on May 2, 2022; Resolution 2022-29 on May 16, 2022,and Resolution 2022-34 allowing for the continuation of remote public meetings under the provisions established by AB361.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and not specifically related to the identified Council goals and priorities for FY 2021-22.
ATTACHMENTS:
Attachment A – Resolution Related to AB361 Thirty (30) Day Continuance 2 June 20, 2022 Item 08
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, MAKING FINDINGS REQUIRED UNDER
GOVERNMENT CODE SECTION 54953 RELATED TO
ASSEMBLY BILL 361 IN ORDER TO CONTINUE THE USE OF
TELECONFERENCE OR A REMOTE MEETING PLATFORM TO
FACILITATE REMOTE PUBLIC MEETINGS
WHEREAS, there exists the COVID-19 virus, which represents a serious public health threat; and
WHEREAS, on February 14, 2020, the San Diego County Health Officer declared a Local Health Emergency as a result of the COVID-19 virus; which was subsequently ratified by the Board of Supervisors on February 19, 2020; and WHEREAS, on March 4, 2020, the State of California declared a State of Emergency as a result of the COVID-19 virus; and
WHEREAS, on March 13, 2020, the President of the United States declared a national emergency as a result of the COVID-19 virus; and WHEREAS, on March 14, 2020, the City of Del Mar adopted Resolution 2020-12 declaring a local emergency related to COVID-19 and has been meeting remotely since that time in accordance with multiple Executive Orders issued by the Governor waiving certain provisions of the Brown Act; and
WHEREAS, on September 16, 2021, the Governor signed Assembly Bill 361 (AB361) waiving certain provisions of the Brown Act during declared states of emergency and allowing for the continuation of remote public meetings if specific findings are made; and
WHEREAS, on October 4, 2021, the City Council adopted Resolution 2021-45 making findings in accordance with Assembly Bill 361, thereby waiving specific provisions of the Brown Act in order to continue the use of teleconference or a remote meeting platform to facilitate remote public meetings; and
WHEREAS, the City Council reconsidered the circumstances of the state of emergency, determined that meeting in person would directly impact the ability of the members and the public to meet safely and adopted Resolution 2021-46 on November 1, 2021; Resolution 2021-49 on November 19, 2021; Resolution 2021-53 on December 13; 2021; Resolution 2022-01 on January 10, 2022; Resolution 2022-11 on February 7, 2022; Resolution 2022-18 on March 7, 2022; Resolution 2022-22 on April 4, 2022; Resolution 2022-26 on May 2, 2022; Resolution 2022-29 on May 16, 2022 and Resolution 2022-34 on June 6, 2022; and
3 June 20, 2022 Item 08
Resolution No. 2022-XX
WHEREAS, on June 20, 2022, the City Council reconsidered the circumstances of the state of emergency and determined that meeting in person would directly impact the ability of the members and the public to meet safely.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar that the City of Del Mar may continue to use teleconference or a remote meeting platform for the next thirty (30) days in accordance with AB361 based on the following findings:
1. The City Council has held public meetings during the declared emergency related to the COVID-19 pandemic and has determined by a majority vote of the City Council that as a result of the COVID-19 global pandemic, meeting in person would present imminent risks to the health or safety of members and attendees.
BE IT FURTHER RESOLVED by the City Council that this resolution applies to the City Council, Design Review Board, Planning Commission, and all City advisory committees.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular meeting held this 20th day of June 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
4 June 20, 2022 Item 08
Resolution No. 2022-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022-XX, adopted by the City Council of the City of Del Mar, California at a Regular Meeting held the 20th day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk, City of Del Mar
5 June 20, 2022 Item 08
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Mike Stein, Fire Chief
Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Acceptance of Report for State-Mandated Annual Fire Inspections in Compliance with SB 1205
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution (Attachment A), accepting a report on the status of all State-mandated annual fire inspections in the City of Del Mar in conjunction with Senate Bill (SB) 1205 and California Health and Safety Code Section 13146.4.
EXECUTIVE SUMMARY:
On September 27, 2018, the Governor of the State of California signed Senate Bill 1205.
The bill mandates that every city fire department shall report annually to its administering authority on its compliance with the Health and Safety Code, Sections 13146.2 and 13146.3.
The bill states that the report shall occur when the administering authority discusses its annual budget, or at another time determined by the administering authority.
DISCUSSION/ANALYSIS:
The California State Fire Marshal, through the California Health and Safety Code, mandates that certain occupancy types shall be inspected annually. These mandated occupancy types include private and public schools, hotels, motels, lodging houses and apartment/condominium buildings in accordance with California Health and Safety Code Section 13146.2 and 13146.3. The purpose of annual fire inspections is to mitigate known hazards, reduce risk to the community and ensure reasonable compliance with the California Fire Code. The Del Mar Fire Department performs the mandated inspections, as well as inspections of local businesses as part of the Department’s annual fire inspection program. The Fire Department completed 93.5% of the state-mandated annual inspections within the calendar year 2021. Although there are no penalties identified in the law, adoption of the resolution will establish the City of Del Mar’s intent to fulfill the requirements of the California Health and Safety Code.
California Health and Safety Code Section 13146.2 mandates that the local fire department inspect all hotels, motels, and lodging houses annually. The Del Mar Fire Department inspected 7 of 7 hotels (100%), motels, and lodging houses during the 2021 calendar year. 1 June 20, 2022 Item 09
City Council Staff Report
State-Mandated Annual Fire Inspections
June 20, 2021
California Health and Safety Code Section 13146.2 mandates that the local fire department inspect all apartments once annually. An apartment shall consist of three or more attached units and excludes all duplex and townhome buildings as defined by code. The California Building Code also specifies that condominiums should be considered apartments for building code application. The Del Mar Fire Department inspected 21 of 23 Group R apartment/condominium complexes during the 2021 calendar year. The remaining two Group R occupancies had their inspections completed in 2021. However, they were going through a change of ownership which delayed the completion of the documentation until after the first of the year. The fire prevention division will work with the fire crews in the future to make sure that the inspections and documentation are completed within the same calendar year.
California Health and Safety Code Section 13146.3 mandates that the local fire department inspect all public and private schools once annually. The Del Mar Fire Department inspected 1 of 1 (100%) Group E Occupancies during the 2021 calendar year.
In total, the Del Mar Fire Department conducted 29 of the 31 state-mandated inspections during the 2021 calendar year, per the California Health and Safety Code.
Further, the acceptance of this compliance report and the recommended Resolution fulfill the statutory requirements contained in California Health and Safety Code Section 13146.2, 13146.3 and 13146.4, as amended by SB 1205.
FISCAL IMPACT:
There is no fiscal impact or fiscal action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The action being considered by the City Council is exempt from the California Environmental Quality Action (CEQA).
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This matter is an operational item and is not related to the City Council Goals and Priorities.
ATTACHMENTS:
Attachment A - Resolution acknowledging receipt of a report made by the Fire Chief of the Del Mar Fire Department regarding inspection pursuant to sections 13146.2 and 13146.3 of the California Health and Safety Code
2 June 20, 2022 Item 09
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA ACKNOWLEDGING RECEIPT OF A REPORT
MADE BY THE FIRE CHIEF OF THE DEL MAR FIRE
DEPARTMENT REGARDING THE INSPECTION OF CERTAIN
OCCUPANCIES REQUIRED TO PERFORM ANNUAL
INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO
SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH
AND SAFETY CODE
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the Del Mar Fire Department, that provide fire protection services to perform annual inspections of every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Del Mar Fire Department, that provide fire protection services to report annually to its administering authority regarding its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the City Council of the City of Del Mar intends to fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the Del Mar Fire Department’s compliance with California Health & Safety Code Sections 13146.2 and 13146.3 by adoption of this resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Del Mar that the City Council has received the annual report of inspections conducted by the Del Mar Fire Department under California Health & Safety Code Sections 13146.2 and 13146.3 in the City of Del Mar, as follows:
A. EDUCATIONAL GROUP E OCCUPANCIES:
Educational Group E occupancies are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. Within the City of Del Mar, there is 1 Group E occupancy.
During calendar year 2021, the Del Mar Fire Department completed the annual inspection of 1 Group E occupancy. This is a compliance rate of 100% for this reporting period. 3 June 20, 2022 Item 09
Resolution 2022-XX
B. RESIDENTIAL GROUP R OCCUPANCIES:
Residential Group R occupancies, for the purposes of this resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), as well as residential care facilities. Within the City of Del Mar, there are 31 Group R occupancies of this nature.
During calendar year 2021, the Del Mar Fire Department completed the annual inspection of 29 Group R occupancies, with the remaining inspections completed at the beginning of 2022, due to changes in property ownership. This is a compliance rate of 93.5% for this reporting period.
Additional items of note regarding the compliance rates for Sections A and B of this resolution can be found in the accompanying City Council agenda report.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar at a regular meeting thereof, held on the 20
th day of June 2022.
_____________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
____________________________
Leslie E. Devaney, City Attorney
City of Del Mar
4 June 20, 2022 Item 09
Resolution 2022-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 20
th day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sarah Krietor Administrative Services
Manager/City Clerk
City of Del Mar
5 June 20, 2022 Item 09
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Jon Edelbrock, Community Services Director
Via Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Annual Preparations for Summer Season
REQUESTED ACTION/RECOMMENDATION:
Staff requests that the City Council receive a report on the City’s annual preparations for the summer season, particularly beach and Fairgrounds visitors, as well as peak events, such as the San Diego County Fair, Del Mar Foundation Twilight Concerts, Fourth of July, and Opening Day of the Del Mar Racetrack.
DISCUSSION/ANALYSIS:
The City prepares for the peak summer visitor season in numerous ways in order to adjust for the additional demand on City services and to minimize the impact of an influx of visitors and traffic.
After two summer seasons of limited or modified operations throughout the City and County due to the COVID-19 pandemic, staff is preparing for a summer more reflective of pre-pandemic times, as popular local activities like the Del Mar Foundation Twilight Concert Series and the Del Mar Junior Lifeguard program return, and the San Diego County Fair is back to nearly full scale after their scaled-down 2021 “Home Grown Fun” version. Additionally, after only a partial return of special events in City parks, facilities, and the public beach in 2021, 2022 includes a return of a full calendar of special events.
All City departments prepare for and are impacted by higher service demands associated with an influx of summer visitors attracted to the City’s popular beach, restaurants, activities at the Fairgrounds, and other regional activities such as the Surf Cup at the Surf Sports Park in Carmel Valley. A significant amount of time and energy is spent by all City departments in advance of the peak season anticipating and planning for service needs and events associated with summertime with more concentrated efforts focused on highimpact events including the Del Mar Foundation Twilight Concert Series, July 4th weekend, Opening Day at the Del Mar Thoroughbred Club, and the Junior Lifeguard program.
1 June 20, 2022 Item 10
City Council Agenda Report
Annual Preparations for Summer Season
June 20, 2022
Notable events and associated preparations include:
Del Mar Foundation Twilight Concert Series – The City will co-host three concerts in Powerhouse Park on June 28, July 19, and August 23. Preparations for the influx of thousands of attendees for each event include establishing temporary designated rideshare zones adjacent to the park; scaled-up staffing; additional portable restrooms and cleanings; increased trash service frequency; and four contracted Sheriff’s Deputies, plus a supervisor to provide focused event safety.
July 4th Holiday Weekend – The City is anticipating significant visitor impacts throughout the entire holiday weekend. Preparations include additional Sheriff Deputies and Community Services staff providing extra enforcement on the City beach, parks, and streets; staffing up of lifeguard towers; additional public restrooms and cleanings at many beach accesses; staffing of an extra fire engine and staged ambulance in the City on Monday, July 4; street closures and parking modifications to accommodate the July 4th Parade; and unified communications throughout the weekend.
Opening Day at the Del Mar Thoroughbred Club - Opening Day is Friday, July 22, 2022, and staff has plans to increase staffing levels through the afternoon and evening hours to monitor traffic; add multiple rideshare zones downtown to encourage safe driving and easy drop-off and pick-up; and the addition of an extra Sheriff’s Deputy paid for by the Del Mar Thoroughbred Club.
Junior Lifeguard Program – Four sessions between June 20 and August 12, are being offered in 2022. The popular camp will serve 240 children ages 9-15 yrs. and will largely take place near the 17th Street Beach Safety Center. Planning includes the addition of eight Instructors and assistants each day, curriculum development; maintaining a loading zone in the 1700 Block of Coast Boulevard to facilitate safe drop-off and pick-up; and more.
Additionally, during the summer months, there is an increase in the volume of customer calls related to summer activities, medical aids, enforcement issues, as well as a significant amount of time dedicated to responding to summer issues that arise, which impacts front-line staff and management.
The attached list (Attachment A) includes an overview of the summer preparations for each City department that provides front-line service to the public. Some of these preparations are more apparent than others to the general public, such as increased staffing for the lifeguard stations and beach maintenance, while others are less transparent, like pre-summer cleaning and maintenance of the 21st Street sewer pump station so it is ready to accommodate peak wastewater flows, largely from the Fairgrounds, during the summer months.
2 June 20, 2022 Item 10
City Council Agenda Report
Annual Preparations for Summer Season
June 20, 2022
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. The costs associated with the activities identified in this agenda report are already budgeted for in the FY 2021-22 and FY 2022-23 operating budgets.
ATTACHMENTS:
Attachment A – Overview of Annual Summer Preparations for 2022 3 June 20, 2022 Item 10
ATTACHMENNT A
City of Del Mar
Overview of Annual Summer Preparations - 2022
COMMUNITY SERVICES
Lifeguard Services
o Increased lifeguard staffing, with all lifeguard stations open on weekends daily by Memorial Day weekend and everyday by June 11th- the “unofficial” start of summer. Lifeguard staffing levels for the peak summer season are 19 on the weekdays and 24 on weekends. Increased staffing is added for busy holiday weekends.
o Expanded hours of service and operation from 8:00 A.M. to 9:00 P.M. June through Labor Day. Hours of operation and staffing are closely watched and modified based on weather and number of visitors from spring break through fall. o Addition of the Junior Lifeguard Program after a multi-year hiatus due to public health and staffing concerns. Four sessions of instruction in lifesaving techniques, the marine environment, skills training, and physical fitness are available for children ages 9-15 yrs.
o Hiring and training 18 additional seasonal lifeguard staff to balance and replace recurrent seasonal staff and provide staffing for the Junior Lifeguard Program.
Staff hosted a month-long lifeguard academy in May that provided CPR, AED, First Aid, ocean skills, and operational, knowledge and certification. o All lifeguard staff required to attend a requalification day to meet the Department’s required running, swimming, paddling, and emergency service standards. o Coordinate and provide training for recurrent staff for CPR, first aid, rope rescue, cliff rescue, SCUBA, and all technical skills.
o Continual collaboration and coordination with City staff and residents to balance active and passive use of our public beach, ensure access and safety, and comply with the City’s municipal code.
o Lead collaborative planning efforts between Fire, Sheriff, Public Works, and the City Manager’s office to prepare for the Del Mar Foundation’s Summer Twilight Concerts, July 4th holiday weekend, and Opening Day at the Del Mar Thoroughbred Club.
Parking Management and Enforcement Services
o Increased parking enforcement by approximately one additional Officer on Fridays, Saturdays, and Sundays, with additional staff for holidays and special events. o Extended enforcement hours until 11:30 P.M. Fridays and Saturdays from Memorial Day through Labor Day in an effort to cover the later evening parking and municipal enforcement challenges.
o Provide general municipal code enforcement throughout the City including assisting the Code Enforcement Officer to help monitor Encroachment Permits, Clean Water regulations, signage, and more.
Powerhouse and Park Operations
o Hired and trained two new staff in 2021 to re-launch special event permitting in the City.
4 June 20, 2022 Item 10
ATTACHMENNT A
o Event scheduling is back to 2019 pre-Covid levels with events happening daily across all facilities including Town Hall, Powerhouse Community Center, City parks, and the public beach.
o Coordinate with City staff, Sheriff, and Fire Departments, to prepare for all major local events including Fourth of July and Opening Day of the Del Mar Racetrack. o Increased staffing and duties for maintenance staff including cleaning, opening, and closing, of public restrooms at both the Powerhouse Community Center and 17th Street Beach Safety Center and cleaning of the outside patio and walkways adjacent to both buildings.
COMMUNITY ENFORCEMENT
Beach and Community Patrol Officers
o Staff the Beach and Community Patrol Officers (BCPO) to coincide with peak days/times and events, to provide supplemental enforcement on the beach and in City parks.
o Work with HR Department to hire recently approved full-time Beach and Community Patrol Officer to help lead the part-time BCPO team. o The four part-time seasonal BCPO’s work closely and in partnership with Lifeguards, Parking Officers, and Sheriff’s Deputies, to provide service and allow staff in those roles to focus more on their primary duties. Sheriff’s Department
o Additional Sheriff’s Department staffing at the Fairgrounds for law enforcement during the Fair and races, paid for by the 22nd District Agricultural Association. o Strategic approach to crime prevention in the Del Mar community related to the Fairgrounds visitors in the community and beach visitors. This includes special deployments (using overtime) to address community concerns as they arise and preventative measures.
o Increased attention to preventing vehicle burglaries and thefts, including special details and surveillance.
o Targeted traffic enforcement in beach area, downtown, and near the Fairgrounds.
Increased DUI enforcement in bar areas. Education and enforcement details on bicyclists causing traffic concerns. Continue use of the motorcycle officer for traffic enforcement.
o Outreach and coordination with local hotel owners/managers to address prolific offenders and identify probation offenders that may reside in the hotels, with the goal of preventing local crimes, including thefts and narcotic transactions. o More extensive, concerted effort related to probation checks for seasonal visitors/employees related to the Fair and Races.
o Proactive, strategic approach to graffiti prevention and enforcement. o Increased public education efforts on personal summer safety preparations and crime prevention tips for residents and businesses.
o Strategic deployment of Senior Volunteer Patrol to conduct extra patrols in identified “hot areas” and to help disseminate information to Del Mar citizens regarding safety concerns, crime trends, and how to avoid being a victim.
FIRE DEPARTMENT
Fire Department participates in safety pre-planning coordination with other agencies related to the Fair and Races.
5 June 20, 2022 Item 10
ATTACHMENNT A
Developed Crest Canyon Evacuation Plan to assist with guiding the City and residents in the event of the need to evacuate during a fire or natural disaster. On designated peak days (e.g., July 4, opening day at racetrack), an additional fire engine company is staffed closer to the central area of the city. Reposition the fire apparatus, as needed, on peak days, such as the first day of the race season, so it is more ready for deployment under the traffic conditions. Position an extra ambulance crew at the Fairgrounds.
Training and other non-emergency events are scheduled off-peak hours. Proactive communication with bars/restaurants regarding occupant loads. Wildfire Preparation and Response
o All fire suppression personnel attend a mandatory wildland fire refresher course. o Fire Department revisits and reviews procedures for wildland fire response for local and regional assignments.
o The City of Del Mar Fire personnel attend regional wildfire training schools, such as the County Wildland Drill, Camp Pendleton Fire School, and annual refresher training.
o During “Red Flag” days, staffing is increased or a call-in list for staffing is prepared.
o Ensure that all wildland firefighting tools are well-stocked (e.g., hoses, radio batteries, water, other tools, and equipment)
o Complete the Wildland Urban Interface inspection program within Del Mar. o Provide free disposal bins for residents to clear the brush from their property during one two-week period in the summer of each year.
o As needed, staffing schedules are adjusted to accommodate the need to send a strike team to a major fire in another geographic area outside of Del Mar as part of fire service mutual aid.
o Participate in regional wildland fire suppression exercises, as needed. Increased public education efforts on topics such as drowning prevention, not leaving babies and pets in cars, and brush clearance around homes. Schedule staff vacations to ensure maximum staff coverage due to activities at the Fairgrounds.
PUBLIC WORKS
Pre-Summer Preparations
Prior to the start of summer (Memorial Day Weekend), Public Works employees:
o Make repairs on the Tot Lot;
o Refresh red curb paint and signage;
o Complete annual Sidewalk Trip Hazard Elimination Program; o Coordinate arrangements for any special events scheduled for summertime, including:
Portable restrooms (delivery and removal);
Delivery of dumpsters for trash and recycling;
Schedule staffing for special events;
Staffing assists with set-up and break-down the day of the event; and Coordinate arrangements with event sponsor (e.g. Del Mar Foundation). Beach Maintenance Staffing
During winter, the Public Works Beach Maintenance staff consists of one two crew members working eight hours per day weekly. During the summer, Beach Maintenance staffing expands to three members working 8-hour offset shifts daily. Coverage hours 6 June 20, 2022 Item 10
ATTACHMENNT A
gradually expand in coordination with sunset times from 6:00 A.M. to 4:30 P.M. in the winter to 6:00 A.M. to 7:30 P.M. daily during the summer peak.
The implementation of SB 1383, organic waste collections, will go into effect starting July
1. The City Manager’s, Community Services, and Public Works Departments are still working out the details as to how this will be implemented. Compostable containers will be placed in conjunction with waste and recycling containers in limited locations. An additional 260 hours of Beach Maintenance labor has been added to the budget to accommodate these new requirements.
Beach Cleaning
Increased frequency of beach cleaning from twice per week during the spring to four times per week in the peak of summer (Monday through Friday). Cleaning is to be completed prior to 9:00 A.M. in order to minimize impacts on beach attendees and to maximize ability to clean before the beach is too crowded. Availability is based on tide schedule and access.
Additional Trash and Recycling Receptacles
Input from citizens has led to the placement of additional trash and recycling receptacles in recent years at street ends in the Beach Colony that contend with a large amount of visitor-generated trash. Select high-use locations, including streets and gutters, are also monitored and receive additional service from staff, as needed. Restroom Attendant for Powerhouse and Beach Safety Center Additional cleaning and sanitation is provided at the Powerhouse, 17th Street Beach Safety Center, and 25th Street restrooms from late May through September. The City contracts with a third-part janitorial service provider to provide cleaning staff beginning weekends in late May before expanding to a daily presence during the summer peak. The beach attendant typically starts at 2:00 P.M. and is onsite through 8:00 P.M., which augments City staff that provide service between 6:00 A.M. and 2:00 P.M. Wastewater System Preparations for Increased Summer Flows In preparation for peak wastewater flows during summer months, the Public Works Department ensures that the 21st Street Sewer Pump Station wet well and force main are cleaned and emptied at regular intervals. Sand is cleaned out of the system is maintained at a high-level of efficiency to blockages clogs or other issues. Summer Duties for Public Works Utilities and Operations Staff o Public Works crews are scheduled with daily assignments related to dealing with the large influx of visitors. One example is citywide right-of-way vegetation clearing along paths, sidewalks, and bike lanes.
o During the summer, there is an increase in service calls related to the large influx of visitors, especially for repairs of beach restrooms, showers, and drinking fountains.
o Additional time is spent conducting water quality testing since high temperatures can cause chemical reactions that require staff to maintain extra vigilance in monitoring the City’s drinking water quality.
o When there are scheduled large bicycling and marathon-type events passing through the City, Public Works crews drive along the bike lanes and sidewalks and check for trip hazards to repair prior to the events. Please note that there are currently no large scale events of this nature scheduled for summer 2021. o Coordination with Planning on processing of the 22nd District Agricultural Association encroachment permit for on-street traffic control for the Fair and Races.
Preparations for 4th of July Weekend
7 June 20, 2022 Item 10
ATTACHMENNT A
o Schedule additional Public Works staffing for the weekend, as well as request overtime Sheriff’s Department staffing for the weekend. o Structure work schedules for Lifeguards, Parking Enforcement, Beach & Community Patrol Officers, Beach Maintenance staff, and restroom attendant to maximize coverage when necessary during the holiday weekend. o Coordinate delivery/pick-up of portable restrooms at the street ends for the weekend and plan for extra street sweeping following the holiday weekend. o Considering placement of “no parking” signs in areas that attract fireworks viewers, pending confirmation of Fairgrounds’ fireworks plans.
Solid Waste Contractor
o Public Works is accommodating the transition between Citywide Solid Waste contractors. EDCO will begin assembling residential carts in the Public Works Yard starting June 1.
o Waste Management and EDCO are working closely together on this transition. o EDCO will take over residential and commercial solid waste services beginning July 1.
o The Fourth of July holiday will serve as EDCO’s first official weekend in service.
Public Works is working closely to coordinate standard practices. i.e., special event dumpster delivery, cardboard event boxes, and as-needed solid waste transfers.
PREPARATIONS FOR FAIRGROUNDS ACTIVITIES
Traffic Control for the Fair
o Staff recently reviewed and approved the Traffic Control Permit for the 2022 Fair operations.
Preparations for Opening Day of the Del Mar Thoroughbred Club Summer Race Meet
o Staff requested and received approval for an additional Sheriff’s Department Deputy (funded by the Del Mar Thoroughbred Club) for deployment in the vicinity of 15th Street and Camino Del Mar in the afternoon and evening of Opening Day, July 22.
8 June 20, 2022 Item 10
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Monica Molina, Finance Manager/Treasurer
Ashley Jones, City Manager
DATE: June 20, 2022
SUBJECT: Approval of a Memorandum of Agreement between the City of Del Mar and the Del Mar City Employees Association and Related Amendment to the City of Del Mar Personnel Rules & Regulations Manual
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Adopt the Resolution (Attachment A) approving the Memorandum of Agreement between the City of Del Mar (City) and the Del Mar City Employees Association (DMCEA)(Exhibit A to Attachment A); 2) Authorize the City Manager to execute the Agreement; and 3) Adopt the Resolution (Attachment B) amending the City’s Personnel Rules and Regulations Manual (Exhibit A to Attachment B).
EXECUTIVE SUMMARY:
The current collective bargaining agreement, known as a Memorandum of Understanding (MOA), between the City and the DMCEA expires on June 30, 2022. Through a series of collaborative meetings between the negotiating teams for the City and DMCEA, both sides were able to agree to proposed terms for a three-year agreement effective July 1, 2022 through June 30, 2025. The proposed MOA was ratified by the DMCEA on June 14, 2022.
DISCUSSION/ANALYSIS:
Negotiations between the City and DMCEA to develop a new MOA began in mid-March 2022. Over a series of meetings, the negotiating teams for both parties explored a number of areas including salaries, health benefits, optional certification pay, standby pay, survey markets for salary and benefit comparisons, uniform provisions related to footwear and sunglasses, and revision to the Personnel Rules and Regulations Manual (Personnel Rules) related to rest time following call back. From those discussions, the parties reached agreement on a number of items which are described below.
Additionally, a final version of the MOA is included as Exhibit “A” to Attachment A, and a redline version is included as Attachment C.
1 June 20, 2022 Item 11
City Council Agenda Report
Approval of DMCEA MOA 2022-2025
June 20, 2022
Term of Agreement
The term of the MOA is for a three-year period from July 1, 2022 to June 30, 2025.
Salary Adjustments
The City considers a variety of factors when analyzing appropriate Cost of Living Adjustments (COLA) including the City’s budget capacity; regional Consumer Price Index (CPI); historical increases to salaries for general employees; and the City’s salaries compared with other cities in the region. Based on an analysis of these factors, the MOA proposes the following COLA over the three-year period.
July 1, 2022: 3.3% (2% COLA and 1.3% catch up adjustment) * July 1, 2023: 2.5%
July 1, 2024: 3%
*Negotiated catch-up adjustment related to the reduced COLA that was implemented in the current year based on a side-letter agreement with DMCEA related to the City’s financial position resulting from the pandemic.
The proposed MOA COLA adjustments are included in the proposed Fiscal Year 2022- 2023 Operating and Capital Budget Update the City Council will also be considering on June 20, 2022, and offer fair salary adjustments to employees while maintaining the City’s fiscally conservative approach to budgeting and financial management. Additionally, the proposed COLA adjustments allow the City to maintain salaries within 5-7% of the regional median which has been the established City Council compensation philosophy.
Additionally, the proposed MOA includes a transition from the current 12-step salary schedule to a 5-step salary schedule effective the second year of the Agreement on July 1, 2023. A review of salary structures in the County shows that the number of steps typically varies from 5-6 steps. The City’s current 12-step range is outside of the established norm and has proven detrimental to the City’s ability to recruit and retain high quality staff in the organization. Currently, DMCEA employees hired after 2016 are on 12- step salary schedule and DMCEA employees hired prior to 2016 are on a 5-step schedule. The proposed MOA would consolidate salary schedules so that all DMCEA employees are on a 5-step salary schedule.
Health Benefits
The City’s goal is to ensure that all employees are provided with the same health care benefits and cafeteria contributions. The proposed DMCEA MOA includes a 4% increase to the City’s cafeteria benefits annually on July 1 of each year of the Agreement. This is consistent with what was approved for the Del Mar Firefighter Association for Fiscal Year 2022-23 and is already included in the Fiscal Year 2022-23 Operating Budget. Typically, increases to insurance premiums vary between 4-8% annually depending on provider/plan, so the increased cost of premiums is shared between the City and employees.
2 June 20, 2022 Item 11
City Council Agenda Report
Approval of DMCEA MOA 2022-2025
June 20, 2022
Required Footwear and Employee Sunglasses
The City provides designated positions in the organization with uniforms and protective equipment in order to allow employees to safety perform their job duties. For example, the City currently provides a boot allowance to designated Public Works employees required to wear steal toed boots. This is a consistent practice among municipal organizations. From time to time, the City evaluates footwear and other safety related uniform items offered to employees. Based on a regional comparison of agencies with full-time Parking Enforcement Officers and an assessment of the position’s essential duties and footwear requirements, the proposed MOA includes a footwear allowance of $150 maximum annually for Parking Enforcement Officer I/II.
Additionally, the MOA includes minor clean up language to Section 18.4 related to sunglasses to clarify that sunglasses are provided based on the employee’s job functions and safety needs.
Stand by Pay
The City’s Public Works employees rotate stand-by duty to provide emergency services related to the City’s infrastructure after hours and on weekends year-round. Employees currently receive $40 per day when assigned to stand-by duty and $70 on holidays. City staff analyzed stand-by pay provided by other cities in the region which supports the modest increase to $45 per day and $80 per holiday included in the proposed MOA.
Optional Certification Pay
The current MOA includes an Optional Certification Program in which employees may receive up to three certifications, and a $25 monthly certification pay benefit for each up to a maximum monthly benefit of $75. This program benefits the City in that it incentivizes employees to receive additional certifications, increasing their job knowledge and skillset, and benefits employees who take advantage of the program by making them better equipped to do their jobs and providing a modest economic incentive to do so. To align the City’s Optional Certification Program with other agencies, the proposed MOA includes an increase in the number of optional certifications from three to four and an increase in certification pay from $25 per certification to $35 per certification.
Survey Market
The City’s practice has consistently been to survey all cities in the San Diego region when looking at salaries, benefits, or other employment related data. As such, the proposed MOA includes language that would memorialize this practice. This language is consistent with language included in the current Del Mar Firefighter Association MOA and the City’s practice for evaluating all employees’ salaries and benefits.
Personnel Rules Revisions Related to Call Back Pay
The City’s Personnel Rules and Regulations Manual outlines the benefits, rules, and personnel policies for the City. The City’s Personnel Rules and Regulations Manual 3 June 20, 2022 Item 11
City Council Agenda Report
Approval of DMCEA MOA 2022-2025
June 20, 2022
Section 10.02(d) - Call Back, provides guidance to employees and supervisors on rest time following call back time outside of normal work hours. The purpose of the provision is to ensure that employees have adequate rest before returning to work where they may perform safety sensitive tasks. As a result of discussions with DMCEA representatives related to this provision, staff recommends that the City Council adoption the Resolution (Attachment B) revising the Personnel Rules and Regulations manual (Exhibit A to Attachment B) making the minor additions shown in red below. No other changes to the Personnel Rules are proposed at this time.
(d) If an employee who is called back to work is required to work after midnight so that the employee's rest has been significantly affected, the employee shall have sufficient sleep time to avoid safety problems at work on the following day. The length of the sleep time shall be eight (8) hours or an alternative time determined mutually between the employee and the employee's supervisor. Such sleep time shall be without loss of pay. If eight (8) hour rest time results in the employee working less than four (4) hours on the next scheduled shift, the employee shall not report to work the next working day, and shall be paid fatigue time for any hours short of 40 regular hours at the employee’s regular pay rate.
FISCAL IMPACT:
The fiscal impact of the proposed MOA provisions is summarized in the table below and included in the proposed Fiscal Year 2022-2023 Capital and Operating Budget Update.
It is important to note that the fiscal impact is spread across all funds and does not solely impact the City’s General. The total financial impact to the General Fund FY2022-23 is $53,220.
Description FY 2022-23 FY 2023-24 FY 2024-25
COLA (2%; 2.5%; 3%) $34,100 $47,500 $57,000
1.3% “Catch-up” COLA Adjustment 22,170 - -
Cafeteria increase 13,800 14,200 15,000
Certification Pay Increase 3,480 - -
Footwear Increase 300 - -
Standby pay increase 3,800 - -
5-Step Conversion - 19,400 -
Call Back - - -
Total Impact per FY $77,650 $81,100 $72,000
Total Financial Impact $230,750
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
4 June 20, 2022 Item 11
City Council Agenda Report
Approval of DMCEA MOA 2022-2025
June 20, 2022
PRIOR CITY COUNCIL REVIEW:
On June 18, 2018, the City Council adopted Resolution 2018-34 approving the Memorandum of Agreement between the City and the Del Mar City Employees Association for a term from January 1, 2018 to June 30, 2022.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not specifically related to the identified City Council goals and priorities.
ATTACHMENTS:
Attachment A – Resolution Approving the 2022-2025 DMCEA MOA Exhibit “A”: Memorandum of Agreement
Attachment B – Resolution Amending Changes to the City’s Personnel Rules Exhibit “A”: Revised Personnel Rules
Attachment C - 2018-2022 Memorandum of Agreement (revisions shown) 5 June 20, 2022 Item 11
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, APPROVING THE MEMORANDUM OF
AGREEMENT BETWEEN THE CITY OF DEL MAR AND THE
DEL MAR CITY EMPLOYEES ASSOCIATION FOR THE
PERIOD JULY 1, 2022 THROUGH JUNE 30, 2025
WHEREAS, the Employer-Employee Relations Resolution (Resolution 90-20) of the City of Del Mar establishes procedures for the meet-and-confer process to take place between the City’s management representatives and representatives of recognized employee organizations, all in accordance with the provisions of the Meyers-Milias Brown Act and applicable laws; and
WHEREAS, the City of Del Mar, through its management representatives, has met and conferred in good faith with the Del Mar City Employees Association (DMCEA), the representatives of each have freely exchanged information, opinions, and proposals on matters regarding wages, hours, and other terms and conditions of employment for employees in the DMCEA; and
WHEREAS, the City Council has considered fully during the meet-and-confer process the proposals, information, opinions, and recommendations made by the Association on behalf of the employees in the DMCEA; and WHEREAS, the City and DMCEA representatives have agreed on the term of the Memorandum of Agreement to be July 1, 2022 through June 30, 2025; and WHEREAS, the City and DMCEA representatives have agreed upon the adjustments to benefits and working conditions as contained in the attached Memorandum of Agreement (Exhibit A) to this Resolution; and WHEREAS, on June 14, 2022, the Association ratified the Memorandum of Agreement for the period July 1, 2022 through June 30, 2025; and WHEREAS, the City’s representatives have recommended that the City Council adopt the DMCEA Memorandum of Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that it adopt the Memorandum of Agreement between the City of Del Mar and the DMCEA, for and on behalf of the employees in the City’s General Bargaining Unit, which is attached hereto as Exhibit A and incorporated herein.
BE IT FURTHER RESOLVED, that the City Manager is authorized and directed to execute the Memorandum of Agreement.
6 June 20, 2022 Item 11
Resolution No. 2022-XX
BE IT FURTHER RESOLVED, the City Manager is authorized and directed to implement and administer the Memorandum of Agreement and to execute, on behalf of the City Council, and administer any supplements or modifications to the Memorandum of Agreement, which may be necessary from time to time.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held the 20th day of June, 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 20th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
7 June 20, 2022 Item 11
Memorandum of Agreement
between the
City of Del Mar
and the
Del Mar City Employees Association
for the
General Unit
July 1, 2022 through June 30, 2025
8 June 20, 2022 Item 11
Del Mar General Employee Association
2022 2
Table of Contents
Title Page
Preamble ...........................................................................................3 Article 1 - Recognition........................................................................3 Article 2 - Implementation ..................................................................3 Article 3 - City Rights .........................................................................3 Article 4 - Employee Rights................................................................4 Article 5 - Union Access.....................................................................4 Article 6 - Bulletin Boards...................................................................5 Article 7 - General Provisions ............................................................5 Article 8 - Payroll Deduction and Union Dues....................................6 Article 9 - Wages ...............................................................................6 Article 10 - Health Insurance..............................................................7 Article 11 - Insurance Committee.......................................................9 Article 12 - Dental Insurance..............................................................9 Article 13 - Life Insurance ..................................................................9 Article 14 - Long Term Disability Insurance .......................................9 Article 15 - Deferred Compensation...................................................10 Article 16- Retirement ........................................................................10 Article 17 - Work Clothes ...................................................................11 Article 18 - Required Footwear and Safety Glasses ..........................11 Article 19 - Standby ...........................................................................12 Article 20 - Certification Program……………………………………… 12
Article 21 - Personnel Rules and Regulations…………………………13 Article 22 - Grievance Procedure……………………………………….13
Article 23 - Concerted Activities…………………………………….…. 15
Article 24 - Severability.......................................................................15 Article 25 - Agreement, Modifications, & Waivers...............................16 Article 26 – Labor-Management Relations Committee………………..16 Article 27—Workers Compensation and Safety Committee …………17 Article 28 - Authorized Agents.............................................................17 Article 29 - Renegotiations...................................................................17 Article 30 –Survey Market....................................................................18 Article 31- Term…………………………………………………………….18
Article 32 - Signatures..........................................................................18 9 June 20, 2022 Item 11
3 Del Mar General Employee Association
2022
Preamble
This Agreement is made and entered into by and between the City of Del Mar (hereinafter "City") and the Del Mar City Employees Association (hereinafter "Union").
This Agreement is entered into pursuant to the Meyers-Milias-Brown Act (Government Code Sections 3500-3511) and has been prepared jointly by the City and the Union.
It is the purpose of this Agreement to achieve and maintain harmonious relations between the City and the Union to provide for equitable and peaceful adjustment of differences which may arise, and to establish proper standards of wages, hours and other conditions of employment.
Representatives of the City and the Union have met and conferred in good faith regarding wages, hours, and other terms and conditions of employment and have exchanged freely information, opinions and proposals in a sincere effort to reach agreement on all matters relating to the employment conditions and employer-employee relations of such employees.
The parties agree that this Preamble is not subject to the grievance procedure.
Article 1 - Recognition
1.1 The City recognizes the Union as the exclusive representative for all classes assigned to the General Unit as well as such classes that may be added to this unit by mutual agreement of the parties.
1.2 All provisions and benefits of this Agreement shall be applicable to employees in classes in the above-mentioned bargaining unit, unless specifically provided otherwise herein.
1.3 The classes in this unit are listed in the City of Del Mar General Employee Compensation Plan.
Article 2 - Implementation
2.1 This Agreement constitutes a mutual recommendation to be jointly submitted to the City Council following ratification of the Agreement by the members of the Union.
2.2 If approved by the City Council, the City shall act in a timely manner to make the necessary changes to resolutions, rules, policies and procedures to implement and conform to this Agreement.
Article 3 - City Rights
3.1 It is agreed the City shall have the right to:
10 June 20, 2022 Item 11
Del Mar General Employee Association
2022 4
A. Determine the mission of its constituent departments, commissions, and boards;
B. Determine the procedures and standards of selection for employment and promotions;
C. Direct its employees, take disciplinary action for just cause; D. Relieve its employees from duty because of lack of work or for other legitimate reasons;
E. Maintain the efficiency of governmental operations;
F. Determine the methods, means and personnel by which government operations are to be conducted;
G. Determine the content of job classifications;
H. Take all necessary actions to carry out its mission in emergencies; I. Exercise complete control and discretion over its organization and the technology of performing its work.
3.2 The exercise of such rights shall not preclude the Union from conferring with management representatives about the practical consequences that decisions on these matters may have on wages, hours, and other terms and conditions of employment.
3.3 Except in an emergency, management decisions shall not supersede the provisions of this Agreement.
3.4 Actions taken by management to meet an emergency that are not in compliance with this Agreement shall be in effect only for the duration of the emergency.
Article 4 - Employee Rights
4.1 It is agreed that each individual employee shall have the following rights which he/she may exercise in accordance with applicable laws, ordinances, and rules and regulations.
4.2 The right to be free from interference, intimidation, restraint, coercion, discrimination, or reprisal on the part of the management representatives, the supervisor, other employees, or employee organizations, with respect to his/her membership or non-membership in any employee organization or with respect to any lawful activity associated therewith which is within the scope of representation.
Article 5 - Union Access
5.1 Authorized Union representatives shall be granted access to work locations for the purpose of conducting grievance investigations or contacting members of the Union concerning business within the scope of representation.
5.2 Union representatives shall not interfere with the work operations of the City.
5.3 Union representatives have the right to meet with employees only during coffee, rest, or lunch breaks at a public City facility as may be available. 11 June 20, 2022 Item 11
5 Del Mar General Employee Association
2022
5.4 It is agreed that the Union may use City facilities to conduct general meetings when such facilities are available, as determined by the City.
Article 6 - Bulletin Boards
6.1 It is agreed that the City will allow bulletin boards in agreed upon places for the use of the Union in posting appropriate notices and announcements of meeting, elections, social activities and any other Union official business.
6.2 Prior to posting, such notices shall be initialed by an authorized Union representative or shall appear on official Union letterhead.
6.3 Such notices shall not ridicule, or defame managers, officers, or agents of the City.
Article 7 - General Provisions
7.1 No Discrimination:
There shall be no discrimination against any personnel or applicant because of race, color, marital status, non-job related medical condition, religion, sex, age, national origin, ancestry, sexual orientation, or non-job related handicap or disability.
7.2 Personnel Folder:
A. Employees shall have the right to review their individual personnel folder.
B. Access shall be scheduled at the convenience of the parties.
C. Except for information received as part of the recruitment process, no derogatory information shall be placed in an employee’s folder without notifying the employee and giving the employee an opportunity to read and initial the information. After receiving notice of information to be added, if the employee disagrees with the information, he or she has the right to file a written rebuttal which will also be placed in the employee’s folder.
D. Upon request, an employee may have a copy of information in his/her file, with the exception of information received during the recruitment process.
7.3 Negotiating Team:
The City agrees to provide reasonable time off without loss of pay, during scheduled work hours, for representatives of the Union when said representatives are negotiating on matters within the scope of representation.
7.4 Grievance Representative:
12 June 20, 2022 Item 11
Del Mar General Employee Association
2022 6
A. A representative of the Union shall be allowed to be present at the request of any employee, at any meeting with management involving a grievance, or any pre-disciplinary matter.
B. The representative shall not interfere with normal work operations of the Department.
7.5 Americans with Disabilities:
A. The parties recognize that the City may be required to make accommodations in order to carry out its obligations under the Americans with Disabilities Act (ADA). Some of these accommodations may require actions which are contrary to the language or intent of existing provisions of this agreement. In such cases, the parties agree that such accommodation shall not constitute a "past practice" or waiver by either party of its right to fully enforce such provisions in the future with regard to persons not subject to the protections of the ADA.
B. The parties recognize that circumstances surrounding ADA compliance in individual cases may involve matters which are personal and require the utmost confidentiality. Specifics of an individual case may not be divulged by the City.
Article 8 - Payroll Deduction and Union Dues
8.1 Following the approval of the Agency Shop by a majority vote of the employees on March 16, 2004, the City implemented an Agency Shop for all General Employee Classifications effective April 26, 2004 in accordance with the applicable state law.
The City and Union acknowledge that litigation pending before the United States Supreme Court, Janus v. American Federation of State, County, and Municipal Employees Council 31, may affect the validity of agency shop arrangements. If agency shop is held invalid by operation of law or any court of competent jurisdiction, Article 8.2 and 8.3 remain in effect provided that and to the extent they are not similarly invalidated by or inconsistent with such ruling or applicable laws.
8.2 Remittance of the aggregate amount of all dues and other proper deductions made from the salaries of employees covered hereunder shall be made to the Union by the City.
8.3 It is not the intent of this article to alter the current practice of remitting dues and other deductions to the Union.
Article 9 - Wages
9.1 Salary adjustments are scheduled as follows during the term of the agreement, effective the first pay period with the majority of days in the intended month. It should be noted that the salary increase scheduled for July 1, 2022, includes a 2% Cost of Living Adjustment (COLA), and a negotiated 1.3% catch up adjustment 13 June 20, 2022 Item 11
7 Del Mar General Employee Association
2022
based on the reduced COLA that was implemented in FY 2021-22 per a side-letter agreement with DMCEA related to the City’s financial position resulting from the pandemic.
July 2022: 3.3% (2% COLA; and 1.3% catch-up adjustment) July 2023: 2.5%
July 2024: 3%
9.2 Effective July 1, 2023, the existing 12-step salary range schedules for General Unit employees will be converted to a 5-step salary range schedule. An employee shall move through the salary range in accordance with the City’s Personnel Rules and Regulations Manual.
Article 10 - Health Insurance
10.1 The parties agree the City has the right to provide this insurance by self-insurance, through an insurance company, or by any other method which provides the coverage outlined. Unless otherwise recommended by the insurance committee, the City shall make health insurance plans with at least (2) insurance providers available for employees. Plan options will include those with copays of $20 or higher to help stabilize premium costs.
10.2 Prior to changing the current method of coverage, the City shall discuss the change with the Union.
10.3 Contingent Health Insurance Re-Opener: During the term of this agreement and in the interest of working with employees regarding alternative and/or additional health plan providers and/or plan program definitions, the City may in its discretion, re-open specific sections of Article 10 – Health Insurance as it deems appropriate.
The scope of this re-opener shall be identified in its notice to the Union and offer to meet and confer.
10.4 City Contribution to Health Insurance:
During the term of this Agreement, the City shall make monthly contributions toward health and dental insurance premiums as provided in the table below, which represents a 4% increase to the City’s contribution annually:
Coverage July 1, 2022 July 1, 2023 July 1, 2024
Employee Only $1,137 $1,182 $1,230
Employee +1 $1,397 $1,454 $1,512
Employee + 2 $1,485 $1,544 $1,606
In the event that the total cost of benefits selected exceeds the allowance, the difference shall be deducted from the employee's salary as a "salary reduction" 14 June 20, 2022 Item 11
Del Mar General Employee Association
2022 8
item; i.e., paid with pre-tax dollars. If the allowance exceeds the total cost of benefits selected, the difference shall be paid to the employee in cash.
Opt Out Provision: Employees who verify proof of coverage by an outside plan may opt out of City coverage and be eligible for the Opt Out Provision ($400 per month). In the event the Opt Out provision has a negative impact on the City’s ability to obtain health coverage due to declining enrollment in the health plans, the City Manager has the authority to terminate the Opt Out provision.
10.5 It is intended that City’s contribution for health and dental benefits as set forth in this Agreement, match those provided to the Del Mar Firefighter’s Association (DMFA) during the term of this Agreement. If the DMFA , or any other bargaining unit, receives a more desirable health care package than the existing plan with the Union, such benefits shall also be offered to the Union as a “most favored nations” (MFN) on health care provisions; including Opt Out Provisions.
10.6 The City shall provide each employee a summary of the coverage for the plan under which the employee is covered.
10.7 During the term of this agreement, the City acknowledges that the general employees may decide as a group to add acupressure/acupuncture and therapeutic massage to the current chiropractic benefit with any additional cost paid by employees via a payroll deduction.
10.8 Employees who retire from the City of Del Mar will have the opportunity to bear the entire cost of their access to the City’s health insurance programs and that continued access to health insurance benefits will require the approval of existing health insurance providers which is believed likely but not guaranteed by the City. In making any amendments to such contracts City shall have the right to agree to those terms and conditions to such amendments, if any, necessary to implement this benefit, so long as any such amendments provide access to health insurance programs as contemplated herein.
In the event the current health insurance providers deny retiree access to health insurance benefits at any time during the term of this Agreement, the City shall have no obligation to contract for additional health insurance programs which provide access to health insurance benefits for retirees. Nothing herein contained is intended to guarantee the availability of any particular health insurance program to be offered to City’s employees and retired employees. The retiree health insurance availability is at the sole discretion of the City Manager and can be terminated at any time.
10.9 The City will provide an onsite skin cancer screening for all field employees in the Public Works, Community Services, and Planning & Community Development (Code Enforcement Division) departments at least once per year, and at no cost to the employees.
15 June 20, 2022 Item 11
9 Del Mar General Employee Association
2022
Article 11 - Insurance Committee
11.1 The City and the Union shall establish a committee, with no more than three representatives each, to investigate and evaluate health coverage plans, provisions and premiums in an effort to make available to City employees a reasonable plan at the lowest possible cost.
11.2 The committee shall meet annually prior to the renewal of the plan coverage to conduct its investigation and evaluation. The findings and recommendations of the committee shall be advisory in nature and shall be presented to the City Manager.
Failure of the committee to present recommendations in a timely manner shall not preclude the City from taking necessary action.
Article 12 - Dental Insurance
12.1 The parties agree the City has the right to provide this insurance by self-insurance, through an insurance company, or by any other method which provides the coverage outlined.
12.2 Prior to changing the current method of coverage, the City shall discuss the change with the Union.
Article 13 - Life Insurance
13.1 The parties agree the City has the right to provide this insurance by self-insurance, through an insurance company, or by any other method which provides the coverage outlined.
13.2 Prior to changing the current method of coverage, the City shall discuss the change with the Union.
13.3 The City shall provide term life insurance coverage for each employee in the amount of one-times the annual salary at top step of their salary range, not to exceed $50,000. Employees may, through payroll deductions, purchase dependent coverage in the amount of $5,000 for their spouse and children.
13.4 The City agrees to continue to provide the third level of the 1959 Survivor Benefit through its PERS contract.
Article 14 – Short and Long Term Disability Insurance
14.1 The parties agree the City has the right to provide this insurance by self-insurance, through an insurance company, or by any other method which provides the coverage outlined.
14.2 Prior to changing the current method of coverage, the City shall discuss the change with the Union.
16 June 20, 2022 Item 11
Del Mar General Employee Association
2022 10
14.3 The City shall make available Short and Long Term Disability Insurance coverage in the amount of approximately 66 2/3% of monthly compensation for each employee. Such coverage shall be provided in accordance with the group policy and the insurance company/administrator.
14.4 The City shall pay the required payroll deduction for the Short Term (STD) and Long Term Disability (LTD) programs on behalf of the employee.
Article 15 - Deferred Compensation
15.1 Employees shall continue to have the option of participating in the City's deferred compensation plan.
15.2 The City has the option of changing plans or providers, however, prior to making any such change, the City shall notify the Union and shall discuss the reasons for the change.
Article 16- Retirement
16.1 The City provides retirement benefits to employees through the California Public Employee Retirement System (CalPERS). All of the CalPERS employee retirement tier plans listed below include Section 20862.8 Credit for Unused Sick Leave.
16.2 CalPERS Retirement Tiers
Classic 1st Tier:
Any Miscellaneous (non-other safety) employee hired before June 25, 2012, shall receive a retirement formula of 3% @ 60 Retirement Benefit. Employees shall be required to contribute the full 8% share of the Employee rate.
Any Other Safety employee hired before January 1, 2013, shall receive a retirement formula of 2% @ 50 Retirement Benefit. Employees shall be required to contribute the full 9% share of the Employee rate.
Classic 2nd Tier:
Any new Miscellaneous (non-other safety) employee hired after June 25, 2012, with reciprocity, shall receive a retirement formula of 2% @ 60 Retirement Benefit. Employees shall be required to contribute the full 7% share of the Employee rate.
Public Employees Pension Reform Act 2013 (PEPRA) Tier:
Any new Miscellaneous (non-other safety) employee hired after January 1, 2013, shall receive a retirement formula of 2% @ 62 Retirement Benefit. Employees shall be required to contribute half of the base total normal cost, evaluated every year. The current required employee contribution is 6.5%.
Any new Other Safety employee hired after January 1, 2013, shall receive a retirement formula of 2.7% @ 57 Retirement Benefit. Employees shall be required to contribute half 17 June 20, 2022 Item 11
11 Del Mar General Employee Association
2022
of the base total normal cost, evaluated every year. The current required employee contribution is 12%.
16.3 An employee has no option to receive the contributed amounts directly instead of having them paid by the City to PERS on behalf of the employee.
16.4 The Union understands and agrees that employees bear the risk of payment of any increases in the employee contributions above the current percentage made by action of the PERS or the state legislature.
16.5 Parties agree that City payment of PERS contributions is made based upon tax treatment currently permitted by the State Franchise Tax Board and the IRS.
16.6 Should current tax treatment change, the Union and the employee shall hold harmless the City, its officers and agents from any and all claims or costs of any type including but not limited to liability for back taxes, arising out of this agreement to pay part of the employee's PERS contribution.
16.7 Should current tax treatment change, the Union shall have the opportunity to meet and confer regarding any such changes.
Article 17 - Work Clothes
17.1 The City shall continue to provide work clothes for those jobs where work clothes are currently provided and for such new jobs as determined by the City.
17.2 Such work clothes shall be of a color and design determined by mutual agreement.
However, if the parties can't reach mutual agreement, the determination shall be made by the City.
Article 18 - Required Footwear and Safety Eyewear
18.1 Employees required by the City to wear protective footwear for safety reasons, shall continue to be reimbursed for the purchase of such footwear.
18.2 Employees shall be reimbursed for up to two (2) such purchases each fiscal year to a maximum of $150.00 per purchase.
18.3 The footwear shall, at minimum, have the safety features required by the City.
18.4 Field employees in the Public Works, Community Services, and Planning & Community Development (Code Enforcement Division) departments shall receive one pair of polarized sunglasses, and polarized safety glasses, as deemed appropriate and necessary by the Department Director, annually following the start of the new fiscal year. Replacements for lost or damaged sunglasses must be approved by the Department Director.
18.5 The sunglasses shall, at a minimum, have the safety features required by the City. 18 June 20, 2022 Item 11
Del Mar General Employee Association
2022 12
18.6 Parking Enforcement Officers I/II will be reimbursed for 50% of their work footwear up to $75 per pair, twice a year (maximum $150 annual footwear reimbursement per represented parking employee). Footwear must be sturdy closed toed shoes appropriate for walking and riding a bicycle.
Article 19 - Standby
19.1 Standby duty is defined as that circumstance which requires an employee assigned by management to:
A. Be ready to respond immediately to a call for service; B. Be readily available at all hours by telephone or other agreed-upon communication equipment; and
C. Refrain from activities which might impair his/her assigned duties upon call.
19.2 Effective July 1, 2022, an employee assigned by management to standby duty shall receive $45 per day. An employee assigned by management to standby duty on a city holiday shall receive a total of $80 per day.
Article 20 - Certification Program
20.1 Optional Certifications: An employee in an eligible classification who has successfully obtained, at his/her own cost, certifications/licenses that provide a direct benefit to the City by enhancing the employee’s knowledge and skills above those required by the employee’s job classification, and as approved by the City, shall receive $35 per month for each Optional Certification, up to a maximum of $140 per month (or four Optional Certifications). When an employee receives compensation for obtaining an Optional Certification, the employee may be expected to utilize his/her knowledge from the Certification when needed by the City on an incidental basis.
20.2 Expired Certificates: Certification pay shall be applicable only during the term of the certificate and shall expire at the end of the pay period that includes the expiration date of the certificate. Employees are responsible for resubmitting requests for certification pay once they have renewed their certificate.
20.3 Certifications eligible under this Article are listed in Exhibit A of this Agreement.
Additional Optional Certifications may be added upon mutual agreement between the City and the Union. However, if the parties do not reach mutual agreement, the determination shall be made by the City.
20.4 Required Certifications: The City agrees to reimburse the employee for the tuition, exam, and certification fees upon successful completion for required certifications when the certification is a mandatory requirement of the employee’s job duties. 19 June 20, 2022 Item 11
13 Del Mar General Employee Association
2022
20.5 Required Training: When an employee is required by the City to attend a training course for a required certification, the employee shall make a reasonable effort to attend the class during regular work time. If this is not possible, a reasonable effort will be made by the employee’s supervisor to modify the employee’s work schedule to allow for time off on a regularly scheduled work day to allow for the duration of attendance at the required training. This flexible scheduling shall occur during the employee’s designated seven-day work period under the Fair Labor Standards Act.
In the event such flexible scheduling is not possible, the employee shall be paid his/her regular hourly rate for the hours attending the required training. This section shall not apply to college coursework eligible for Tuition Reimbursement including coursework leading to an Associate of Arts in Water/Wastewater covered by Section 20.3.
Article 21 - Personnel Rules and Regulations
21.1 The rules, regulations, policies and general working conditions governing employment for employees covered by this agreement are as set forth in the City Personnel Manual.
21.2 If during the term of this agreement the City desires to amend the Personnel Manual the City shall give notice to the Union of the proposed changes. Representatives of the City and the Union shall meet and confer in a timely manner. If an agreement is not reached the City reserves the right to proceed by management direction.
21.3 Hours, wages and general working conditions contained in the City Personnel Manual are the proper subject of the Grievance Procedure.
Article 22 - Grievance Procedure
General Provisions
22.1 "Grievance" is defined as an alleged violation, misinterpretation, or misapplication of this Agreement, which adversely effects an employee(s).
22.2 "Grievant" is an employee or a group of employees.
22.3 Time limits may be waived by mutual written agreement of the parties.
22.4 If time limits are not met, the grievance may be advanced to the next step at the option of the party waiting for the response.
22.5 A grievant may be represented by a representative of his/her own choice at any step in the presentation of his/her grievance.
22.6 No reprisal shall be taken against any employee for the legitimate use of this procedure.
20 June 20, 2022 Item 11
Del Mar General Employee Association
2022 14
22.7 A grievance shall be filed in writing within thirty (30) calendar days of the date on which the employee knew or reasonably should have known of the alleged grievable incident.
22.8 Any grievance not timely filed or appealed within specified time limits, shall be null and void.
Procedure
22.9 STEP 1: The grievant shall first attempt to resolve the problem through discussions with his/her immediate supervisor.
22.10 Such discussions shall be initiated within the time period defined in 22.7 above.
22.11 The parties shall make a sincere effort to resolve the problem at this step in a prompt and expeditious manner.
22.12 STEP 2: If the problem is not resolved at Step 1 and the grievant wishes to appeal, the grievant shall file a written grievance within the time limits defined in 22.7 above with his/her immediate supervisor.
22.13 Such grievance shall be filed on the form provided by the City and the form shall be completely filled out in clear, factual and concise language.
22.14 Each party has the option of requesting a meeting to discuss the grievance.
22.15 The supervisor shall respond in writing to the grievance within seven (7) days of receipt of the grievance.
22.16 STEP 3: If the problem is not resolved at Step 2 and the grievant wishes to appeal, the grievant shall file a written appeal with his/her department head within seven (7) days of the supervisor's response.
22.17 Such appeal shall be filed on the form provided by the City and shall state the reasons the answer at the previous step was not acceptable.
22.18 The department head shall hold a meeting with the employee to discuss the grievance.
22.19 The department head shall respond in writing to the grievance within seven (7) days of receipt of the grievance.
22.20 STEP 4: If the problem is not resolved at Step 3 and the grievant wishes to appeal, the grievant shall file a written appeal with the City Manager or his/her designee within seven (7) days of the department head's response.
22.21 Such appeal shall be filed on the form provided by the City and shall state the reasons the answer at the previous step was not acceptable. 21 June 20, 2022 Item 11
15 Del Mar General Employee Association
2022
22.22 The City Manager or designee shall hold a meeting with the employee to discuss the grievance.
22.23 The City Manager or designee shall respond in writing to the grievance within ten (10) days of receipt of the grievance.
Mediation
22.24 STEP 5: If the problem is not resolved at Step 4 and the grievant wishes to appeal, the grievant shall, within ten (10) days from the response of the City Manager, request that the City Manager set up a mediation.
22.25 A State Mediator shall mediate the dispute according to the normal rules governing mediation.
22.26 There shall be no cost to the parties.
Article 23 - Concerted Activities
23.1 It is agreed that there will be no strike, work stoppage, slow-down, picketing or refusal or failure to full and faithfully perform job functions and responsibilities, or other interference with the operations of the City by the Union or by its officers, agents, or members during the term of this Agreement, including the recognition of picket lines or additional compliance with the request of other labor organizations to engage in such activity.
23.2 Union recognizes the duty and obligation of its representatives to comply with the provisions of this Agreement and to make every effort toward inducing all employees to do so.
23.3 In the event of a strike, work stoppage, slowdown, or other interference with the operations of the City by employees who are represented by the Union, the Union agrees in good faith to take all necessary steps to cause those employees to cease such action.
23.4 It is agreed that any employee violating this Article may be subject to discipline up to and including terminations by the City.
Article 24 - Severability
24.1 This Agreement is subject to all current and future applicable Federal, State, and local laws.
24.2 All City ordinances, rules and regulations and policies shall be subject to the appropriate revisions, amendments and deletions necessary to conform with the purpose, intent and application of the Articles of this Agreement. 22 June 20, 2022 Item 11
Del Mar General Employee Association
2022 16
24.3 If any Article or section of this Agreement is found by a Court of competent jurisdiction to be in conflict or inconsistent with such applicable provisions of Federal, State, or local laws, the parties shall, where applicable, meet and confer for the purpose of arriving at a mutually agreeable replacement for such Article or section.
24.4 The validity of the remainder of this Agreement shall not be affected thereby.
Article 25 - Agreement, Modifications, & Waivers
25.1 This Agreement sets forth the full and entire agreement of the parties regarding the matters set forth herein, and any other prior or existing understanding or agreements over these matters between parties, whether formal or informal, are hereby superseded or terminated in their entirety.
25.2 Except as specifically provided herein, it is agreed and understood that the parties hereto shall not be required, but do reserve the right upon mutual agreement, to negotiate with respect to any subject or matter covered herein or with respect to any other matters within the scope of representation, during the term of this Agreement.
25.3 No agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall in any manner be binding upon the parties hereto unless made and executed by all parties hereto.
25.4 The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions.
25.5 In the event of an unanticipated significant economic crisis, as determined by the City, the following provisions shall apply. During the term of this agreement, the Union agrees to meet and confer in good faith, at the request of the City, on new changes in wages and City-paid benefit contributions provided for in this agreement. The City shall give the Union notice and provide an opportunity to meet prior to implementation. The parties shall meet promptly and endeavor to reach an agreement in a timely manner. If an agreement is not reached, the impasse procedure included in the City’s Employee Relations Resolution shall apply.
Article 26 – Labor-Management Relations Committee
26.1 The City and Union shall establish a Labor-Management Relations Committee, with no more than two representatives each, unless mutually agreed to, in an effort to discuss workplace issues of mutual concern. The Union President and one other member if necessary shall meet with the City Manager and/or his/her representative quarterly at a mutually agreeable time and place. 23 June 20, 2022 Item 11
17 Del Mar General Employee Association
2022
Article 27 – Workers Compensation and Safety Committee
27.1 In the event of a work related medical injury involving Workers Compensation, an employee will receive Workers Compensation salary directly and may utilize his or her accrued leave to achieve full salary. Employees on a work related medical leave will continue to accrue sick leave during the course of their medical leave.
Employees on a work related medical leave will accrue vacation leave during the course of their medical leave only on the portion of their leave used to achieve full salary. The City will continue to pay contributions for benefits including health, dental, life insurance and PERS per the current practice.
27.2 The City and the Union shall establish a separate committee, with no more than two representatives each, in an effort to evaluate and improve workplace safety.
The Union’s appointees shall include an employee of the Public Works Department and an employee working at City Hall.
27.3 The safety committee shall meet annually or more frequently upon request. The findings and recommendations of the committee shall be advisory in nature and shall be presented to the City Manager. Failure of the committee to present recommendations in a timely manner shall not preclude the City from taking necessary action.
Article 28 - Authorized Agents
28.1 For purposes of administering the terms and provisions of this Agreement:
A. City's principal authorized representative shall be the City Manager or his/her duly authorized representative.
Address: 1050 Camino del Mar
Del Mar, CA 92014
B. The Union's principal authorized agent shall be either (1) the President of the Del Mar City Employees Association or (2) the Principal Associate of City Employees Associates.
Address: President Principal Associate
Del Mar City Employees Assn City Employees Associates
1050 Camino del Mar 2918 East 7th Street
Del Mar, CA 92014 Long Beach, CA 90804
Article 29- Renegotiations
29.1 In the event the Union desires to negotiate on the provisions of a successor Agreement, it shall serve upon the City, during the month of January of the last year of this Agreement, its written request to commence negotiations and its initial written proposals for such successor Agreement.
24 June 20, 2022 Item 11
Del Mar General Employee Association
2022 18
29.2 Negotiations shall begin at a time mutually agreeable to the parties.
Article 30- Survey Market
30.1 The DMCEA acknowledges the City’s consistent and long-standing practice of surveying the entire San Diego County region for employee salary and benefit data and, in the spirit of cooperation and collaboration, the Parties agree to share, review and provide feedback on the data collected by each Party with each other during negotiations.
Article 31- Term
31.1 The term of this Agreement shall commence on the date when the terms and conditions for its effectiveness, as set forth in Article 2, Implementation, are fully met, or on such other date as specifically set forth herein.
31.2 However, in no event shall this Agreement become effective prior to July 1, 2022.
31.3 Except as provided herein, this Agreement shall expire and otherwise fully terminate on June 30, 2025.
Article 32 - Signatures
32.1 In witness whereof, the parties have caused their authorized representatives to execute this Agreement as a mutual recommendation to the City Council of the City of Del Mar this 20th day of June, 2022.
Del Mar City Employees City of Del Mar:
Association:
_____________________________ _____________________________ Victor Sturm, President Ashley Jones, City Manager
32.2 On the 20th day of June, 2022, the City Council of the City of Del Mar voted to adopt Resolution No. 2022-____, approving the above Agreement in its entirety and authorized the City Manager to execute and administer the Agreement on behalf of the City Council.
25 June 20, 2022 Item 11
19 Del Mar General Employee Association
2022
Exhibit A
Eligible Certifications
Required Certifications are those Licenses/Certificates that are minimally required for the position. The Optional Certifications are eligible for Certification Pay (see Article 20).
Code Enforcement Officer I/II
Required Certifications
□ PC-832 P.O.S.T. Certification
Optional Certifications
□ SCACEO Certification
□ National Pollutant Discharge Elimination Systems (NPDE) Certified Stormwater Inspector
Parking Enforcement Officer I/II
Required Certifications
□ Class C Driver’s License
□ PC-832 P.O.S.T Certification
Optional Certifications
□ National Pollutant Discharge Elimination Systems (NPDES) Certified Stormwater Inspector
Senior Lifeguard
Required Certifications
□ Advance Rescue Diving SCUBA certification
□ Advanced First Aid Certification and/or EMT Class I Certification □ Cardiopulmonary Resuscitation Certification
□ Cliff Rescue certification
□ EMT with Defibrillator certification
□ Lifesaving certification
□ PC-832 POST Certification
□ SCUBA certification
□ Swift water rescue certification
Optional Certifications
□ Professional Association of Diving Instructors (PADI) Master Scuba Diver □ Professional Association of Diving Instructors (PADI) Rescue Diver □ Technical Animal Rescue
□ Technical Rope Rescue – Advanced
□ Emergency Response/First Aid/CPR Instructor
□ Advanced Swift Water Rescue Technician
□ Swift Water Instructor
□ Cliff/Rope Rescue Instructor
Water Utility Specialist I/II
Required Certifications
□ Class B Driver’s License
□ American Water Works Association (California-Nevada Section) Backflow Prevention Assembly General Tester Certificate
26 June 20, 2022 Item 11
Del Mar General Employee Association
2022 20
□ American Water Works Association (California-Nevada Section) Cross Connection Control Program Specialist Certificate
□ State of California Water Distribution Operators Certification Grade D-2 Optional Certifications
□ State of California Water Distribution Operators Certification Grade D-3 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-1
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-2
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-3
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-4
□ California Water Environment Association (CWEA) Mechanical Technologist Grade I □ California Water Environment Association (CWEA) Mechanical Technologist Grade II □ California Water Environment Association (CWEA) Mechanical Technologist Grade III □ National Pollutant Discharge Elimination Systems (NPDE) Certified Stormwater Inspector
□ Class A Driver’s License
□ California Water Boards Treatment Certification- T-1
□ California Water Environment Association (CWEA) Plant Maintenance Technologist Grade I*
* Plant Maintenance Technologist certification is no longer offered by CWEA. Employees are eligible to receive certification pay only if the original certification was obtained no later than 2014.
Wastewater Utility Specialist I/II
Required Certifications
□ Class B Driver’s License
□ State of California Water Distribution Operators Certification Grade D-1 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-1 (Level 1)
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-2 (Level 2)
Optional Certifications
□ State of California Water Distribution Operators Certification Grade D-2 □ State of California Water Distribution Operators Certification Grade D-3 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-2 (Level 1 only)
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-3
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-4
□ California Water Environment Association (CWEA) Mechanical Technologist Grade I □ California Water Environment Association (CWEA) Mechanical Technologist Grade II □ California Water Environment Association (CWEA) Mechanical Technologist Grade III □ American Water Works Association (California-Nevada Section) Backflow Prevention Assembly General Tester Certificate
27 June 20, 2022 Item 11
21 Del Mar General Employee Association
2022
□ American Water Works Association (California-Nevada Section) Cross Connection Control Program Specialist Certificate
□ National Pollutant Discharge Elimination Systems (NPDE) Certified Stormwater Inspector
□ Class A Driver’s License
□ California Water Boards Treatment Certification- T-1
Utility Specialist I/II
Required Certifications
□ Class B Driver’s License
□ State of California Water Distribution Operators Certification Grade D-1 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-1
□ National Playground Safety Institute Playground Safety Inspector Certification Optional Certifications
□ State of California Water Distribution Operators Certification Grade D-2 □ State of California Water Distribution Operators Certification Grade D-3 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-2
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-3
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-4
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-5
□ California Water Environment Association (CWEA) Mechanical Technologist Grade I □ California Water Environment Association (CWEA) Mechanical Technologist Grade II □ California Water Environment Association (CWEA) Mechanical Technologist Grade III □ American Water Works Association (California-Nevada Section) Backflow Prevention Assembly General Tester Certificate
□ American Water Works Association (California-Nevada Section) Cross Connection Control Program Specialist Certificate
□ National Pollutant Discharge Elimination Systems (NPDES) Certified Stormwater Inspector
□ Class A Driver’s License
□ California Water Boards Treatment Certification- T-1
Utility/Landscape Specialist
Required Certifications
□ Class B Driver’s License
□ State of California Water Distribution Operators Certification Grade D-1 Optional Certifications
□ State of California Water Distribution Operators Certification Grade D-2 □ State of California Water Distribution Operators Certification Grade D-3 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-1
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-2
28 June 20, 2022 Item 11
Del Mar General Employee Association
2022 22
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-3
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-4
□ California Water Environment Association (CWEA) Mechanical Technologist Grade I □ California Water Environment Association (CWEA) Mechanical Technologist Grade II □ California Water Environment Association (CWEA) Mechanical Technologist Grade III □ American Water Works Association (California-Nevada Section) Backflow Prevention Assembly General Tester Certificate
□ American Water Works Association (California-Nevada Section) Cross Connection Control Program Specialist Certificate
□ National Pollutant Discharge Elimination Systems (NPDES) Certified Stormwater Inspector
□ Class A Driver’s License
□ California Water Boards Treatment Certification- T-1
Utility Worker I/II
Required Certifications
□ Class B Driver’s License
□ State of California Water Distribution Operators Certification Grade D-1 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-1
Optional Certifications
□ State of California Water Distribution Operators Certification Grade D-2 □ State of California Water Distribution Operators Certification Grade D-3 □ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-2
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-3
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-4
□ California Water Environment Association (CWEA) Collection System Maintenance Certification Grade C-5
□ California Water Environment Association (CWEA) Mechanical Technologist Grade I □ California Water Environment Association (CWEA) Mechanical Technologist Grade II □ California Water Environment Association (CWEA) Mechanical Technologist Grade III □ American Water Works Association (California-Nevada Section) Backflow Prevention Assembly General Tester Certificate
□ American Water Works Association (California-Nevada Section) Cross Connection Control Program Specialist Certificate
□ National Pollutant Discharge Elimination Systems (NPDE) Certified Stormwater Inspector
□ Class A Driver’s License
□ California Water Boards Treatment Certification- T-1
29 June 20, 2022 Item 11
RESOLUTION 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE CITY’S PERSONNEL
RULES AND REGULATIONS MANUAL
WHEREAS, the purpose of the City’s Personnel Rules and Regulations Manual (Personnel Rules) is to outline the benefits, rules, and personnel policies applicable to employees with the City of Del Mar; and
WHEREAS, the Personnel Rules are designed as a guide to ensure consistent, fair, and uniform treatment of all City employees; and
WHEREAS, circumstances require that policies, procedures and benefits described in the Personnel Rules change from time to time; and WHEREAS, the City has agreed to make revisions to the Personnel Rules pertaining to Call Back rest time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1. The above recitals are true and correct.
2. The language in Section 10.02(d) Call Back is hereby amended as follows: (d) If an employee who is called back to work is required to work after midnight so that the employee's rest has been significantly affected, the employee shall have sufficient sleep time to avoid safety problems at work on the following day.
The length of the sleep time shall be eight (8) hours or an alternative time determined mutually between the employee and the employee's supervisor.
Such sleep time shall be without loss of pay. If eight (8) hour rest time results in the employee working less than four (4) hours on the next scheduled shift, the employee shall not report to work the next working day, and shall be paid fatigue time for any hours short of 40 regular hours at the employee’s regular pay rate.
6. The City of Del Mar Personnel Rules & Regulations reflecting the aforementioned changes are attached as Exhibit A and are hereby adopted by the City Council.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held on the 20th day of June, 2022. ______________________________
Dwight Worden, Mayor
City of Del Mar
30 June 20, 2022 Item 11
Resolution No. 2022-XX