residence with a total FAR of 2,159 square-feet (1,759 square-feet habitable and 400 square-feet garage) and a 230 square-foot FAR-exempt covered front porch. No basement is proposed for the project.
On April 9, 2025, Julie and David Fouquet (“Appellants”) filed an appeal of the DRB decision (Attachment A). Detailed staff responses are provided in this report to each of the Appellant’s specific concerns, but in summary, it is staff’s determination that: 1) the DRB thoroughly reviewed and considered the application in accordance with the DMMC, Design Review Ordinance and Del Mar Community Plan; 2) the appeal does not warrant a de novo hearing; and 3) the City Council should uphold the DRB’s approval of the application.
BACKGROUND
On March 26, 2025, the DRB conducted a public hearing to consider the Applicant’s request to remodel and construct an addition to the existing one-story residence, a remodel that would also include new landscape/hardscape improvements, a new pool, and other miscellaneous site improvements.
During the public hearing, the DRB received public testimony from Julie Fouquet, owner of the property immediately to the east at 1540 Forest Way, alleging that the proposed addition to the southeast portion of the home would unreasonably obstruct ocean views from her property’s Primary Living Area (“PLA”), the dining area of a larger living/dining great room. The Board disclosed they visited the project site and the Appellant’s property to view the alleged view obstruction. Following the close of the public hearing, the DRB deliberated on the project’s consistency with the standards of the Design Review Ordinance (DMMC Chapter 23.08).
During deliberations the DRB was in general agreement that the proposed project, and specifically, that the proposed southeastern addition would not unreasonably obstruct primary scenic views or create privacy or light/air issues for 1540 Forest Way, which was a related issue discussed during the hearing. Following deliberations, the Board voted 4-0-3 (4 approved, 3 recusals) to approve DRB24-006 as revised by red dot correspondence from the Applicant that proposed omitting the new chimney and two (2) new Olive Trees.
The staff report for the March 26, 2025, DRB meeting with more information and analysis is included as Attachment B. The “red dot” correspondence from the hearing is been included, which includes two letters of support for the project. The meeting video for the March 26, 2025 hearing can be found here: Del Mar, CA | Design Review Board Meeting - 3/26/2025.
2 May 19, 2025 Item 13
City Council Agenda Report
Initial Consideration of Appeal of DRB24-006
May 19, 2025
APPEAL
Pursuant to DMMC Chapter 1.12, an interested person may file an appeal with the City Clerk within ten working days following the determination for which a review is sought.
DMMC 1.12.020(B) identifies the following Grounds for Appeal:
1. Factual Error. The statements or evidence relied upon by the decision maker when approving, conditionally approving or denying a permit, map, or other matter were inaccurate.
2. New Information. New information is available to the applicant or the interested person that was not available through reasonable efforts or due diligence at the time of the decision.
3. Findings Not Supported. The decision maker's stated findings to approve, conditionally approve, or deny the permit, map or other matter are not supported by the information provided to the decision maker.
4. Conflicts. The decision to approve, conditionally approve, or deny the permit is in conflict with a land use plan, a City policy, or the Municipal Code.
In the documents submitted by the Appellants date stamped April 9, 2025 (Attachment A – Appeal Request), the Appellants contend that the DRB’s approval of application DRB24-006 contains “findings not supported” and “conflicts” and should be heard as a de novo (or “new” hearing by the City Council). Below are the Appellants’ reasons for appeal with individual staff responses (shown in italics) to each of the appeal request items (shown in bold text):
Appeal Point 1: DRB’s Decision is in Conflict with the DRO DMMC § 23.08.077(H) The Appellant contends that the project is in conflict with Design Review Ordinance (“DRO”) DMMC Section 23.08.077(H) – “The proposed development unreasonably encroaches upon primary scenic views of neighboring property constitutes a ‘Regulatory Conclusion’ basis for denial…” The Appellant provided a calculation for the estimated view blockage taken from their dining room (the PLA also includes the adjoining living room).
The Appellant also cites DMMC Section 23.51.010(B) and (C), and states that the Tree Scenic Views and Sunlight Ordinance (DMMC Chapter 23.51) recognizes trees as a form of scenic view, and that the project would obstruct the view of the row of tropical trees (located on 471 Avenida Primavera referred to as property previously owned by Vincent and then Jenson). The Appellant included historical context to the row of tropical trees originally planted by Mr. Vincent, which created scenic view obstruction for properties to the east and included photos of the views prior to the trees being planted. The Appellant states that while the trees planted at 471 Avenida 3 May 19, 2025 Item 13
City Council Agenda Report
Initial Consideration of Appeal of DRB24-006
May 19, 2025
Primavera resulted in view obstruction from their dining room long ago, they would rather look at trees than a new structure. Therefore, they now consider the trees to be part of their scenic view.
Staff Response:
Although Appellant claims the grounds for appeal include “findings not supported,” the Appeal lacks sufficient information, documentation or arguments to demonstrate how the DRB’s findings were not supported by the information provided to the Board.
The staff report for DRB24-006 analyzed the view blockage concern of blue water views from the Appellant’s PLA (living and dining room), and included the recommendations in the Design Guideline, which provides the percentage of reasonable view blockage from the Primary Living Area (PLA). Pursuant to the Design Guideline, the view is considered from multiple vantage points within the PLA and a culmination of all views observed from both a standing and sitting position.
Based on the Board’s review of the project application; DMMC DRO Section
23.08.077(H), applicable Design Guideline recommendations on scenic view obstruction; and the DRB disclosures indicating they performed site visits to the Appellant’s PLA (living room and dining room) to assess the alleged primary scenic view obstruction, the Board unanimously determined that the Applicant’s project would not create an unreasonable scenic view obstruction from the PLA of 1540 Forest Way. The Board further stated findings cannot be made to support the DRO Regulatory Conclusion under DMMC Section 23.08.077(H), and therefore, do not require a revision (lowering of roof heights or modifying the roof design) to the proposed project.
The Appellant’s reference to DMMC Chapter 23.51 (Trees, Scenic Views, and Sunlight (TSVS)) Ordinance is from the “Purpose” section of that Chapter, and is incorrectly applied and should not be used for the review of DRB projects. TSVS claims are a separate application process reviewed by the Planning Commission relative to the standards of review in DMMC Chapter 23.51, and would be a request for restoration of scenic views or sunlight lost by growth of vegetation and/or trees on a neighboring property.
A neighbor’s trees, which due to their location partially obstruct ocean views that would otherwise be visible if not for their presence, are generally not considered by the City to be a protected view of the “community.” Further, the “trees” referenced in DMMC Chapter 23.51 could very well be the subject of concern for an applicant filing a TSVS claim to lost scenic views or sunlight, but the DRB must rely on the standards of review and findings within DMMC Chapter 23.08, the Design Review Ordinance. 4 May 19, 2025 Item 13
City Council Agenda Report
Initial Consideration of Appeal of DRB24-006
May 19, 2025
Appeal Point 2: DRB’s Decision is in Conflict with the DRO DMMC § 23.08.072(E) The Appellant contends that the project would result in scenic view obstruction, and therefore, would result in a reduction of property value and is in conflict with DRO, DMMC Section 23.08.072. While no subsection was cited by the Appellant, the corresponding subsection would be (E) - The design will cause the surrounding neighborhood to depreciate materially in appearance or value.
The Appellant has not included a formal evaluation by an expert, but has provided reference to a publication by Benson, et al “The Value of a View” (1998), and based on the information provided in its publication, the Appellant has estimated devaluation of their property from the project.
Staff Response:
The Appellant did not express this particular concern at or prior to the DRB hearing of March 26, 2025, and has not provided a formal property evaluation and analysis by an expert with this Appeal request. Therefore, staff cannot assess whether an appraisal may document the impact to the material depreciation of the Appellant’s property.
Appeal Point 3: DRB’s Decision is in Conflict with the DRO DMMC § 23.08.077(F) The Appellant contends that the project is in conflict with DRO DMMC Section
23.08.077(F) - The design would adversely affect the lighting or noise quality of the local neighborhood.
The Appellant also cites DMMC Section 23.51.010(D) and 23.51.020(A), Trees, Scenic Views and Sunlight Ordinance, specifically the reduction of sunlight to their residence.
Staff Response:
While DMMC Section 23.08.077(F) cited by the Appellant typically applies to the adverse impact excess exterior light sources (building and landscape lights) could have on adjacent properties and the neighborhood at night, some DRB members were informed by the Appellant during their respective site visits that the structural siting (and building height) of the proposed project could impact the natural (sun)light to their residence. The Board determined they cannot make findings with respect to DMMC Section 23.080077(D) that pertains to siting/location of the structure, specifically the location of the bedroom addition at the rear.
Due to the project’s substandard lot size, the Board noted the location options for the addition would be limited on the property. In the same vein, the Board did not find impacts to the privacy of the Appellant’s residence due to the location of the structure, since the Appellant’s property is located approximately 4-feet higher in elevation than the Applicant’s property. Privacy is not an issue cited by the Appellant in this appeal request, but was an issue discussed at the DRB meeting. 5 May 19, 2025 Item 13
City Council Agenda Report
Initial Consideration of Appeal of DRB24-006
May 19, 2025
As mentioned in staff’s response to Appeal Point 1, DMMC Chapter 23.51 (Trees, Scenic Views and Sunlight Ordinance) pertains to the Planning Commission’s standards of review for TSVS applications for the restoration of lost sunlight (and scenic views) resulting from the growth of trees and vegetation on a neighboring property; is not within the purview of the DRB; and is not contained in the Design Review Board’s standards of review for DRB projects, which is DMMC Chapter 23.08 (Design Review).
Appeal Point 4: DRB’s Decision is in Conflict with the DRO DMMC § 23.08.077(C)) and (D)
The Appellant contends that the project is in conflict with DRO, DMMC Section
23.08.077(C) - The design is out of scale with other structures in the neighborhood; and 23.08.077(D) - The design is not harmonious with or is functionally incompatible with the surrounding neighborhood in one or more of the following respects…(no specific subsection of DRO 23.08.077 regarding the type of incompatibility cited by Appellant). The Appellant states the project is about 17.5 feet high and would be much taller than homes to the north, east and west, which are closer to 11-feet in height.
Staff Response:
The Appellant did not express this particular concern of bulk/mass and neighborhood compatibility at or prior to the DRB meeting of March 26, 2025.
However, in staff’s review of the project included in the DRB staff report, staff analyzed the Applicant’s utilization of several Design Guideline sections to reduce the bulk and mass of the project, which included: not exceeding the recommended 8-10 foot plate height (project proposes 8.5-foot plate heights); minimizing landform alterations and building heights by utilizing the same finished floor and site elevation grades and avoid “bumping up” of building sites with fill grade (project proposes minimal grading at less than 25 cubic yards and 18-inches, and therefore is exempt from a Land Conservation Permit DMMC 23.32); increasing the highest roof ridge height by 2.2-feet with a maximum building height at 17’-6” and maintaining the one-story appearance of the residence; and minimizing unnecessary bulk and mass by not exceeding the recommendation on FAR-exempt covered spaces (230 sq.ft. covered front porch).
Board members agreed with staff’s review of the project and determined the project to be consistent with the DRO and Community Plan goals and objectives of maintaining low-scale development, and that the project scale and mass would be compatible and harmonious with the surrounding neighborhood that includes one-story and many twostory residences. The Board deliberated and stated they could not make DRO findings to support a reduction on the overall roof height, reduction of the roof pitch, or a request of a flat roof design for the project.
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City Council Agenda Report
Initial Consideration of Appeal of DRB24-006
May 19, 2025
The project’s “maximum” building height (measured pursuant to the DMMC) is 17’-6” and is taken specifically from the northwest corner existing grade at the proposed covered patio. The adjoining grade on this area of the site currently slopes gently to the northwest and is approximately 4-feet lower than the existing residence’s finished floor constructed on a raised foundation. The 4-foot grade difference would be designed with 2-foot-high, 2-tiered planter walls abutting the northwest sides of the residence, providing a similar buffering and softening of the building façade as the existing planters. The Appellant stated at the March 26, 2025, DRB hearing they have no concerns for this northern portion of the project over the existing living area and front porch, which measures 17’-6” high, since there was never a view over this portion of the residence from their living room.
The Appellant’s area of contention for the project is located at the rear of the existing residence where the proposed primary bedroom and bath addition would be located.
The building height for this portion of the project measures approximately 13’-2”. See Applicant’s DRB plans, Section Plans, Sheet A4.0.
Staff researched the Appellant’s contention that the Applicant’s project would be much taller than the one-story residences to the west and north. Staff researched recent development plans for the property to the west at 471 Avenida Primavera (ADU21-011) and 484 Avenida Primavera (ADU18-001). These residences were built “slab-on-grade” on relatively flat building pads. The ADU plans depict the building heights on these properties to be 13’-9” and 13’-5”, respectively. The Applicant’s proposed addition at the rear of the existing residence would be 13’-2” and would actually be lower than the aforementioned one-story residences that exist to the west at 471 Avenida Primavera (13’-9” high) and to the north at 484 Avenida Primavera (13’-5” high).
Appeal Point 5: Applicant should have conducted a Citizen’s Participation Process (CPP) for the DRB project
The Appellant contends that the Applicant should have conducted a CPP for the project.
Staff Response:
The DRB staff reports states that the project is exempt from the CPP process. Pursuant to DMMC Section 23.08.066, a CPP is required for projects that involve one or more of the following: a new second-story addition/element to a one-story residence; a detached structure exceeding 500 square feet of bulk floor area. The project consisted of a remodel and an attached one-story addition to a one-story residence, therefore, the project did not require a CPP.
PROJECT APPLICANT’S RESPONSE TO APPEAL:
The Applicant has submitted a response to the appeal, which has been included as Attachment C of this report. In summary, the Applicant states that the Appellant has not supplied a reason for appeal that is consistent with the requirements for the grounds for 7 May 19, 2025 Item 13
City Council Agenda Report
Initial Consideration of Appeal of DRB24-006
May 19, 2025
appeals identified in DMMC Section 1.12.020(B) and that the DRB’s review of the project and Appellant’s concerns of primary scenic view blockage and light/privacy impacts (the only issues mentioned by the Appellant for the March 26, 2026 DRB review) were fully considered. Further, based on the Board’s deliberation of the project against the applicable sections of the Design Review Ordinance and DMMC Chapter
23.08, no findings (Regulatory Conclusions) can be made to deny or modify the project, and therefore the project was approved as presented by the Applicant.
NEXT STEPS
The City’s appeal process is a two-step process. Pursuant to DMMC Section 1.12.040, the first step is an Initial Consideration during which the City Council shall consider the written appeal document, any written response from the applicant(s), the City response, any testimony received, and the record from the public hearing that is the subject of the appeal. In addition, both the Appellant and the Applicant may each have up to three minutes for oral comments. No rebuttal arguments will be heard.
The decision for which the appeal has been made will be deemed affirmed unless two (2) or more members of the City Council vote to hear the matter. If two (2) or more City Councilmembers vote to hear the matter, then the project will be set for a later hearing by the City Council and the determination by the DRB shall be advisory only.
CONCLUSION
It is staff’s recommendation that the concerns cited within the appeal have been addressed to the greatest extent feasible by the DRB. In rendering its determination, the Board considered standards enumerated in the Del Mar Municipal Code, Design Review Ordinance, City adopted Design Guidelines, staff’s report, site visits to the Applicant’s and Appellant’s property, submitted materials, and testimony (written and oral) from the Applicant, Appellant and members of the public.
Based upon facts in the record, staff recommends that the City Council uphold the DRB’s action to approve applications DRB24-006 and not set the appeal for a de novo hearing.
FISCAL IMPACT
There is no fiscal impact to the City related to this agenda item, as this is a private application. The Appellant has paid all fees associated with the appeal.
ATTACHMENTS:
Attachment A- Appellant’s Request
Attachment B- March 26, 2025 DRB Staff Report with Red Dot Correspondence Attachment C- Applicant’s Response to Appellant Request 8 May 19, 2025 Item 13
Appeal of Design Review Board approval of case DRB24-006 on March 26, 2025, by the owners of 1540 Forest Way, Del Mar, CA 92014
1. Appellant:
Julie Fouquet
48 Hillbrook Drive
Portola Valley, CA 94028
415 517 0534
David Fouquet, co-owner
25837 Gettysburg Avenue
Hayward, CA 94545
650 464 1960
2. Subordinate Del Mar entity: Design Review Board (DRB)
3. Date of determination: March 26, 2025
4. Determination: Approval of DRB24-006 application for 483 Avenida Primavera.
5. Appellant’s interest: Proposed addition will permanently obstruct the scenic view from the primary living area of 1540 Forest Way, reducing enjoyment of occupants, significantly reducing the property value of 1540 Forest Way, and reducing light inside the home.
Upholding the DRB decision would set a precedent for view obstruction inconsistent with Del Mar Municipal Code.
6. Grounds for Appeal: Combination of “Findings not supported” and “Conflicts” Most importantly, Del Mar Munipal Code (DMMC) 23.08.077 part H’s statement that “The proposed development unreasonably encroaches upon primary scenic views of neighboring property” constitutes a “Regulatory Conclusion” basis for denial of approval as described in Del Mar Municipal Code 23.08.070. Other Regulatory Conclusion bases for denial include reduction of property value, reduction of sunlight and incompatibility with the surrounding neighborhood. Finally, the denial sets a city-wide precedent that encourages poor behavior.
Obstruction of View
During the Design Review Boards meeting on 3/26/25, planner Jean Crutchfield posted the following chart:
RECEIVED
ATTACHMENT A By Skrietor at 9:07 am, 4/9/25
9 May 19, 2025 Item 13
The view from 1540 Forest Way is seen from the southern part of the living room, typically described as the dining area. This view comprises a row of tropical trees with blue ocean and horizon visible between the trees. Most of these trees were planted at 471 Avenida Primavera years ago. Their density has decreased during the last few years and may continue to decrease further in the future, revealing more of the ocean horizon. (Before these trees were planted, the house had a clear view of the horizon.) A row of tropical trees in front of an ocean horizon is a scenic view that many people would enjoy, especially when compared to a roof and a wall. (As I prepared the graphic showing the landmarks for the measurements, Microsoft PowerPoint generated “alt text” describing the view below as a tropical garden.) DMMC 23.51.010 B&C also recognize trees as form of scenic view.
Photo: Joseph Nickerson
10 May 19, 2025 Item 13
The proposed addition obstructs too much of the existing scenic view, regardless of which category is selected in the table above or which location is chosen within the dining area. Furthermore, this obstruction would be permanent.
The azimuthal obstruction percentage depends on the vantage point. Azimuthal (magnetic) angles were measured using a compass from two different vantage points: (1) The center of the dining area as defined by a rectangle, two sides of which are the groups of large glass windows. This central location is the typical location of the dining table. (2) The location of the chair in front of the desk in the dining room. These vantage points are marked in the following two photographs by black tape on the floor, identified by the tips of the red arrows. Furniture, such as the dining table and desk chair, was pushed aside to make these angle measurements.
This photo shows the center of the dining area:
11 May 19, 2025 Item 13
And this photo shows the location of the desk chair:
In measuring angles and calculating percentage of azimuthal obstruction viewed from the two locations described above, the following landmarks were used, identified by orange lines shown in the picture below.
12 May 19, 2025 Item 13
View from the center of the dining area:
Left palm tree: 196 deg
Left edge of proposed addition: 209 deg
Left edge of current house: 246 deg
Existing view between left palm tree and existing house: 50 deg (“middle” on the table above)
Angle obstructed by proposed addition: 37 deg
Portion of scenic view obstructed: 74%
View from the desk chair:
Left palm tree: 192 deg
Left edge of proposed addition: 197 deg
13 May 19, 2025 Item 13
Left edge of current house: 235 deg
Existing view between left palm tree and existing house: 43 deg (“slot” on the table above) Angle obstructed by proposed addition: 38 deg
Portion of scenic view obstructed: 88%
Regardless of whether the view is evaluated as “slot” or “middle”, and regardless of which type of scenic view this view is described as, the azimuthal portion of scenic view obstructed is over 3.5 times the maximum allowable percentage (20%) in the table. For a maximum of 15%, the obstruction could be over 5.5 times the maximum allowed.
The following photo comparisons show approximately how the proposed house would severely obstruct the view from the dining area:
14 May 19, 2025 Item 13
The angle of elevation of the roofline of the proposed addition is approximately 13 degrees as viewed from the desk chair. This elevation would clearly block the view of the setting 15 May 19, 2025 Item 13
sun behind the trees. Looking at the images with freshly-trimmed ivy, it is clear that the vertical extent of the proposed addition blocks over half of the vertical extent of the scenic view of trees and horizon.
Reduction of property value
The value of a view is difficult to determine without a formal evaluation by an expert. The findings of Benson, et al.1for the 0.43 mile distance to the ocean from 1540 Forest Way suggest that loss of 80% of the view might reduce the property value by 12 to 13%. Even if the devaluation were only 4%, the value of 1540 Forest Way would fall by over $120,000. To us, such a change is a material depreciation of value, the Regulatory Conclusion covered in DMMC 23.08.072.
Reduction of sunlight
The value of sunlight is described at several locations in the DMMC, including 23.51.010 D, and 23.51.020 A. Section 23.08.077 F specifically calls out adversely affecting the lighting of the local neighborhood as a Regulatory Conclusion. Depending on the location of the viewer within the dining area, the elevation of the proposed addition is between 10 and 13 degrees. These angles correspond to a loss of 30 to 45 minutes of (filtered) sunlight before sunset, as calculated by Microsoft Copilot at both solstices and equinoxes. This lost sunlight includes sunset, which can be particularly attractive.
Incompatibility with neighborhood
The proposed house is described as a single story home, but at 17.5 feet, it will be much taller than the existing neighboring houses to the east, north and west, which are closer to 11 feet high. DMMC 23.08.077 C and D calls out this incompatibility as a Regulatory Conclusion.
A Citizens’ Participation Program (CPP) process would have allowed for discussion of how to mitigate the view blockage and design incompatibility, in contrast to the formal DRB process, which specifies that members of the public can speak for only three minutes; no opportunities for rebuttals or to participate in any discussion are provided.
If discussion had been possible, we would have put forth several options to mitigate the problem while still being able to remodel 483 Avenida Primavera beautifully. They include:
- building the addition at or below the level of the current patio - lowering the plate height to 7.5 feet for the addition - using a flat roof for the addition
- using a shallower roof pitch overall
- stepping down the roof from the primary bedroom to the primary bathroom Reducing the ceiling height could be helpful for this bedroom/bathroom addition. One of us has a primary residence with a bedroom height of 13 feet that is decidedly not cozy, and a bathroom which almost always feels cold because all the heat rises to the high ceiling 16 May 19, 2025 Item 13
(and ceiling-mounted heat lamps are too far away to help). The proposed 16.5-foot height of the addition is even more vulnerable to these problems.
History and implications for Del Mar policy
Our parents bought 1540 Forest Way in 1959. We grew up in the house and frequently climbed over the fence to play with the Schoell kids at 483 Avenida Primavera. We enjoyed a beautiful ocean view from our house; Mom enjoyed spotting whales. Years later, after we grew up, Skyler Vincent wanted to build a large house at 471 Avenida Primavera, but the neighbors didn’t agree. Some of the story poles can be seen in the photo below. The roof in the photo belongs to 483 Avenida Primavera. This photo was taken from the dining area of our house.
Photo: Douglas Fouquet
Angry at the neighbors, Mr. Vincent then planted a solid row of tropical trees to block their views. Garry and Cozette Shirts, then-owners of 483 Avenida Primavera, and our father asked for permission to trim the trees at their expense. Mr. Vincent refused, and was very difficult to work with. Del Mar did not have an ordinance to address this matter, so Mr.
Vincent’s neighbors were on their own. Eventually, 471 Avenida Primavera was improved and an accessory dwelling unit was added. Both buildings are normal single-story height, compatible with the neighborhood.
After Garry and Cozette Shirts passed away, 483 Avenida Primavera was purchased by Henrik Jensen, who now sits on the DRB. Mr. Jensen wanted to build a three-story house, 17 May 19, 2025 Item 13
but the neighbors didn’t agree. He refused to permit anyone trim the hedge by Avenida Primavera, thereby blocking views of the ocean from houses up the street and causing the previously-attractive hedge to become unsightly. It appears likely that he also planted two new trees squarely in front of the primary view of our house; he knew where the view was located through our work with his architects. These new trees are marked by red arrows in the photo below.
If only an unobstructed view of the ocean – in contrast to a scenic view of trees – counts as a view to the DRB, then Del Mar is setting a precedent: owners should plant trees to block their neighbors’ views in order to obtain future approval to build tall houses that permanently block their neighbors’ views. Such a policy is not likely to encourage good neighborly relations.
Comments
We have met online and exchanged emails with the architecture firm Bokal and Sneed over the years, and at least one member of the firm has viewed 483 Avenida Primavera from 1540 Forest Way. Unfortunately, we were not able to accommodate a last-minute request by their consultant to meet at 1540 Forest Way before the DRB meeting. However, we did invite their team and the owners to visit at 10 am the morning following the meeting. None of them showed up. We are still willing to discuss options. 18 May 19, 2025 Item 13
Finally, thank you very much for your time in addressing this matter, and for your dedication to Del Mar.
Note
Earl D. Benson, Julia L. Hansen, Arthur L. Schwartz, Jr, Greg T. Smersh, Pricing Residential Amenities: The Value of a View, J. Real Estate Finance and Economics, 16:1, 55-73, 1998.
Attachment
Letter from Joseph Nickerson, tenant at 1540 Forest Way 19 May 19, 2025 Item 13
Joseph Nickerson
1540 Forest Way
Del Mar, CA
[email protected]
(914) 629-8107
April 7, 2025
Sarah Krietor
City of Del Mar
Planning and Community Development Department
1050 Camino Del Mar
Del Mar, CA 92014
Subject: Support for Julie and David Fouquet’s Appeal of the Design Review Board’s Decision on 483 Avenida Primavera
Dear Ms. Krietor,
I am writing to express my strong support for Julie and David Fouquet’s appeal to the Design Review Board’s decision to approve the construction project at 483 Avenida Primavera. As a current tenant of Julie and David’s home at 1540 Forest Way, I have seen firsthand how the proposed construction will significantly obstruct the ocean and horizon views from the main living spaces of the home, including the living room, dining room, and bedrooms. The new structure will drastically reduce the view from the primary living spaces and completely obstruct the horizon from the bedrooms.
Julie and David have a deep and longstanding connection to 1540 Forest Way, having grown up in the home and carefully maintaining it as responsible property owners. They have been thoughtful stewards of their community, renting to carefully vetted tenants and fostering positive relationships with neighbors. The approval of this project not only disregards their concerns but also disrupts the character and livability of their home for future residents. Should they decide to move back in or eventually sell the home, the loss of ocean views and the impact on the property’s ambiance will be permanent and substantial.
Additionally, the manner in which this project has been pursued raises concerns. The Fouquet’s were caught off guard by the lack of a Citizens Participation Program for the plans for 483 Avenida Primavera, and it has been iterated to me that the property owners have engaged a major international consulting firm to push the project forward. This level of investment suggests an awareness that the development is controversial and would likely face opposition. Given these circumstances, it is disheartening and, in my view, unfair that the Design Review Board has allowed the project to move forward despite the valid objections of long-standing community members.
I urge the City of Del Mar to give full consideration to Julie and David Fouquet’s appeal. Their concerns are not just about personal views but about preserving the integrity of their home, the character of the neighborhood, and ensuring that long-time property owners are not overpowered by well-funded development interests.
Thank you for your time and attention to this matter. I appreciate your consideration and hope that the City will take the necessary steps to protect the rights of responsible, long-term community members like Julie and David.
Sincerely,
Joseph Nickerson
20 May 19, 2025 Item 13
City of Del Mar
Staff Report
DESIGN REVIEW BOARD
STAFF REPORT
March 26, 2025
APPLICATION: DRB24-006
REQUEST: A request for a Design Review Board Permit to remodel the exterior of an existing 1,578 square-foot, one-story residence with attached garage. Proposed improvements include:
demolishing 87 square feet of floor area from the residence and garage; demolishing rear patio cover; constructing a 689 square-foot, one-story addition with roof modifications and a new chimney; constructing a new 230 square-foot Floor Area Ratio (FAR)-exempt covered front porch; constructing a new pool and associated mechanical equipment; and installation of new exterior lighting, landscape, hardscape and site improvements.
APPLICANTS/OWNERS: Lisa Parnell, The Footer Residence Trust AGENT: Jim Sneed, Bokal and Sneed Architects
SITE LOCATION: 483 Avenida Primavera
ASSESSOR PARCEL NUMBER: 299-290-04-00
COMMUNITY PLAN DESIGNATION: The Community Plan designates subject site as Low Density Residential at a density of 1-4 units per net acre. The Community Plan states that "this land use category is intended to allow a continuation of the predominately single-family residential character that has been historically developed within the Del Mar Hills area and at the north end of the beach front."
ZONE: R1-10
ENVIRONMENTAL STATUS: Pursuant to requirements of the California Environmental Quality Act (CEQA), the Project has been determined to be Categorically Exempt per Section 15301 Class 1 (e) (1) (Existing Facilities), in that the Project proposes the construction of an addition to the existing residence which is less than 2,500 square feet, and further; it has been determined that none of the six exceptions to the use of a Categorical Exemption are applicable (Guidelines Section 15300.2).
HOUSING IMPACT: The proposed development involves an addition/remodel to an existing single dwelling and there would be no change to the number of dwellings constructed on the lot.
Therefore, approval of the requested discretionary development applications would have no impact on the City of Del Mar’s housing supply or housing affordability.
ATTACHMENT B
21 May 19, 2025 Item 13
DESIGN REVIEW BOARD
STAFF REPORT: DRB24-006
March 26, 2025
BACKGROUND:
The project site is located at 483 Avenida Primavera in the R1-10 Zone. The site is developed with a one-story single-family residence with an attached garage and a rear covered patio. The existing structure is nonconforming in that the garage encroaches into the eastern side-yard setback. The lot is 8,654 square feet in area and is substandard in size, as the minimum lot size in the R1-10 Zone 10,000 square feet. Vehicle access is taken via Avenida Primavera. The topography of the site is relatively flat. Landscaping consists of a variety of medium-sized trees, ground coverings, and medium and large shrubs. Dense vegetative plantings are located on adjacent property lines.
Surrounding residences are single-family residential in character. An aerial vicinity map of the subject property is included in Exhibit A.
ANALYSIS:
Project Description
The applicant proposes to construct a 689 square-foot, one-story addition at the southeast corner of the home,perform a comprehensive remodel of the building’s exterior, and install a new pool and various site improvements. Components of the proposed project include:
• Demolishing 87 square-feet of floor area from the residence and garage (removing the portion of the garage currently located in the eastern side yard setback would abate the lot’s zoning nonconformity and therefore a Building Valuation is not required for the project); • Construction of a 230 square-foot, FAR-exempt covered front porch; • Modification of doors and windows at all elevations of the home; • Modifications to the existing roof forms that will result in an approximate two (2) foot increase in roof height;
• Installation of a standing metal seam roof;
• Construction of a new fireplace with chimney at the west elevation of the residence:
• Replacement of exterior stucco with vertical wood siding; • Construction of a new at-grade pool approximately 200 square feet. Existing 6-foot-high wood fence around the perimeter of the property would provide the required pool enclosure; • Installation of pool equipment and one (1) Air Conditioner (AC) condensing unit located on the eastern side yard;
• Construction of a built-in barbecue and counter located south of the residence; • Construction of an entryway trellis in the front yard; • Construction of new planter walls on the north and west sides of the residence; • Installation of new exterior building and landscape light fixtures; and • Installation of new landscape and hardscape improvements. 22 May 19, 2025 Item 13
DESIGN REVIEW BOARD
STAFF REPORT: DRB24-006
March 26, 2025
Summary of the applicant’s proposal:
Existing Living Area
Existing Garage
1,064 square feet
493 square feet
Demolished FAR 87 square feet
New FAR 689 square feet
Total Project FAR 2,159 square feet
Covered Outdoor Area exempt from FAR* 230 square feet
Total (gross) Bulk Floor Area of the Project 2,389 square feet * Measured pursuant to the structural extent of the patio or porch coverings Applicable Development Standards:
Standards R1-10 Zone Project
Min. lot size 10,000 sq.ft. 8,654 sq.ft.
Front yard setback 20 ft. 20 ft.
Rear yard setback 25 ft. 48’-7”
Interior side yard setbacks 7.5 ft. 7.5 ft.
FAR 25% (2,163 sq.ft.) 24.2% (2,159 sq.ft.)
Max. lot coverage 40% (3,461 sq.ft.) 33.4% (2,891 sq.ft.) Height limitation 26 ft. 17 ft - 6 inches
Parking 2 garage spaces 2 garage spaces
As displayed in the comparison table, the project conforms with the standards of the R1-10 Zone.
Plate Heights, Roof Design and Building Height:
The proposed remodel would maintain a one-story design with traditional 4:12 pitched gable roof and would utilize the same finished floor elevation (230’) as the existing residence. Proposed plate heights would be 8.5- feet. The maximum roof ridge would increase by 2.2-feet with a maximum building height of 17-feet 6-inches, as measured pursuant to the provisions of the Del Mar Municipal Code (DMMC). The ridge height located over the garage would remain the same. The new chimney located on the western side of the residence would project an additional two (2-feet above the new highest ridgeline. The proposed project would comply with the Design Guideline recommendation to not exceed the maximum plate height of ten (10) feet and to utilize the existing finished floor and building pad of the lot to reduce bulk of the structure and minimize site grading.
Also the 230 square-feet FAR-exempt, front porch would comply with the Design Guideline and not exceed 15% of the project’s maximum FAR.
23 May 19, 2025 Item 13
DESIGN REVIEW BOARD
STAFF REPORT: DRB24-006
March 26, 2025
Landscape/Hardscape:
All existing landscaping onsite is proposed to be replaced with new landscaping. A total of four (4), 48-inch box Swan Hill fruitless olive trees are proposed, two within the front yard and two within the rear yard. A Carolina Laurel privacy hedge is proposed along the side and rear property lines. Additional privacy hedges along the south side of the residence and new front porch would consist of Majorie Channon Pittosporum. Other landscaping would include mostly drought-tolerant shrubs and ground coverings and grasses. The new landscaping comprises 4,113 square feet of the lot (47.5 percent). The Design Guideline minimum required landscaped area for 10,000 square foot lots is 45%, and the project would exceed the minimum recommendation.
Exterior Lighting:
Proposed exterior lighting would be downward directed and shielded bulbs limited to 2,700 Kelvins, which is consistent with the Design Guidelines. Proposed lighting specifications are included in the plans on Sheet A-2.0. Proposed landscape lighting would consist of 2,700 Kelvin pathway lights along the pathways around the home and rear yard. A Landscape Lighting Plan is included in Sheet L 3.0.
Exterior Materials:
The proposed exterior materials include white board and batten wall siding and trim, black framed windows and doors, dark charcoal standing seam metal roof, and red brick planter walls and chimney. A colored rendering of the proposed development has been included on DRB plan set Sheet A-3.0.
Story Poles:
Story-poles illustrating the proposed remodel were placed on the subject property on or before March 10, 2025, with certification provided of their placement in accordance with the story-pole plan and matrix included in the DRB plans.
Exemptions from DMMC Requirements:
A Citizen Participation Program (DMMC 23.08) and Coastal Development Permit (DMMC 30.75) are not required due to the proposed addition to the one-story residence being “attached” and located at grade. The project’s limited site grading also exempts the project from the requirement of a Land Conservation Permit (DMMC 23.32).
CORRESPONDENCE:
As of the writing of this report, the Planning and Community Development Department has received written correspondence from neighbors directly to the east at 1540 Forest Way (Fouquet) and at 505 Avenida Primavera (Frager), see Exhibit B. Both neighbors expressed concerns regarding potential scenic view blockage from the primary living areas of their respective residences and related concerns about maintenance of existing vegetation on the applicant’s property. The Board should note that based on the applicant’s proposed Landscape Plan, all existing vegetation would be removed and new vegetation would be installed with 24 May 19, 2025 Item 13
DESIGN REVIEW BOARD
STAFF REPORT: DRB24-006
March 26, 2025
implementation of the project. One letter of support was received from the neighbor to the south at 1548 Forest Way (Stubbs).
PROJECT’S CONSISTENCY WITH THE DESIGN REVIEW ORDINANCE:
Along with any findings required for other requested/required entitlements, DMMC Sections
23.08.072 through 23.08.080 (Design Review) include seven sets of “Regulatory Conclusions” the Design Review Board may address when reviewing an application for a Design Review Permit. Pursuant to Section 23.08.010 (B), “the Design Review Board shall fully consider the beneficial design impacts of a proposed project before analyzing the project for impacts that may violate the regulations” of the Design Review Ordinance. Section 23.08.070 stipulates that “an application project shall be approved unless the Design Review Board makes findings of fact based upon information presented during a public hearing can be made that the project as proposed will result in a conflict with one or more of the regulatory conclusions contained within the Design Review Ordinance.”
Staff has analyzed the subject project relative to the applicable standards of the Design Review Ordinance (DMMC Chapter 23.08), applicable Design Guidelines, an concerns expressed by neighbors. As previously mentioned, the project includes a one-story residence and attached two-car garage with a traditional design that includes 4:12 pitched gabled roofs. The maximum height of the structure would be 17-feet 6-inches or an overall increase of two (2) feet. The proposed plate heights would be 8.5-feet. The project would be maintaining the same finished floor elevations and building pad of the existing residence and yard. The project includes a 230 square-feet, FAR-exempt covered front porch. The project complies with Design Guideline recommendations for reducing structure height and mass and appears to be compatible with the scale and character of existing neighboring properties which are one- and two-story development.
Proposed yard improvements, exterior lighting, landscape and hardscape improvements, and grading quantities also comply with the Design Guideline recommendations.
The neighbors at 1540 Forest Way and 505 Avenida Primavera submitted written correspondence expressing concerns that the story poles appear to indicate towards that blockage of ocean view from their respective primary living areas (PLA) , see Exhibit B. Therefore, staff recommends that the Board review the project proposal relative to the following regulatory conclusion:
DMMC 23.08.077 H. The proposed development unreasonably encroaches upon primary scenic views of neighboring property
A determination of unreasonable view blockage must be based on scenic views from a Primary Living Area, which pursuant to DMMC 23.08.040 C. includes “that portion of a residence determined by the Design Review Board, or City Council on appeal, to be the main gathering and entertainment room used by residents and guests at the residence. Each residence shall be limited to the designation of only one primary living area. Unless otherwise determined by the 25 May 19, 2025 Item 13
DESIGN REVIEW BOARD
STAFF REPORT: DRB24-006
March 26, 2025
DRB, or City Council on appeal, the primary living area of a residence is that portion most often used by the occupants and their guests for gatherings and entertainment, consisting of the residence’s living room, dining room or great room.”
Table 2-1 of the Design Guidelines, cited below, provides limits for the percentage of view obstruction that should be allowed, depending on the type of view observed from the neighbor’s primary living area
TABLE 2-1: ALLOWABLE VIEW OBSTRUCTION - 180 DEGREE CORRIDOR View Type Slot
(< 45°)
Middle
(45°-90°)
Panorama
(>90°)
WHITE WATER 0-5% 0-5% 0-10%
BLUE WATER/BACK COUNTRY 0-10% 0-10% 0-15%
HORIZON 0-15% 0-20% 0-20%
COMMUNITY 0-15% 0-20% 0-20%
Pursuant to the Design Guideline, the view is considered from multiple vantage points within the PLA and a culmination of all views observed from both a standing and sitting position.
Staff performed a site visit to the primary living area of 1540 Forest Way. It is staff’s position that the subject scenic view from 1540 Forest Way should be considered a ”slot view,” taken from the windows located adjacent to the dining room. It was staff’s observation that the story poles appear to depict an obstruction of less than 10%, which per Design Guideline Table 2.1, would not be unreasonable scenic view blockage.
Staff also performed a site visit to the primary living area of 505 Avenida Primavera and did observe some amount of view taken blockage from the story poles. The scenic view appears to be best categorized as a “middle view,” taken from the sliding door and window located adjacent to the dining and living room. In this case, the story poles also appear to obstruct less than 10% of the middle view per the Design Guideline which may not be unreasonable scenic view blockage.
Staff should note that, as of the writing of this report, neither the concerned neighbors nor the Applicant have provided any exhibits that would graphically quantify how much of ocean view observed from either primary living areas would be obstructed.
Staff reminds the Board that in addition to the Design Guidelines information discussed above, a determination of “unreasonable” must be also based on the following findings, which are found in the DMMC 23.080.040 Definitions section of the DRO:
A. For purposes of this Chapter, a conclusion that a proposed design element is "unreasonable," must be supported by findings of fact regarding:
26 May 19, 2025 Item 13
DESIGN REVIEW BOARD
STAFF REPORT: DRB24-006
March 26, 2025
1. The extent to which the contested design element adversely impacts upon the purposes for which this Chapter is adopted.
2. Whether the project requires the inclusion of the contested design element in order for the project to be useable by the applicant.
3. Whether the project requires the inclusion of the contested design element in order to produce a project that is similar in quality to development in the neighborhood.
4. The availability of one or more alternatives to the contested design element that will produce a project that is useable by the applicant and similar in quality to development in the neighborhood.
Should the DRB determine that there is an “unreasonable” amount of Scenic View blockage after considering the information presented above, the Board should provide direction that the Applicant consider modifications to the roofline to reduce the scenic view obstruction entirely, or to a minimally acceptable amount per the Design Guidelines.
RECOMMENDATION
Staff recommends the Board consider the Project relative to the analysis provided, especially those potential conflicts as analyzed in the DRO Compliance section of this report, and determine whether proposed development would present any conflicts with Regulatory Conclusions of the DRO. If the Project is determined to result in the potential for conflicts, staff recommends the Board provide specific feedback to the Applicant to effect compliance and continue the item to allow for design revisions to be made and brought back for Board review and consideration at a later date. However, if the Board determines to approve the project as presented, at a minimum, the draft conditions of approval included as Exhibit C should be included as part of any such approval.
Respectfully Submitted,
Jean Crutchfield
Associate Planner
Exhibit A – Aerial Map
Exhibit B – Correspondence
Exhibit C – Draft Resolution
27 May 19, 2025 Item 13
EXHIBIT A
28 May 19, 2025 Item 13
Comment on application DRB24-006, Proposed Remodel of 483 Avenida Primavera Submitted by Julie and David Fouquet, Owners of 1540 Forest Way March 17, 2025
We grew up at 1540 Forest Way, playing with the Schoell kids who lived at 483 Avenida Primavera. 483 Avenida Primavera was built on a foundation, while 1540 Forest Way was built on a concrete slab. The taller 483 Avenida Primavera house blocked the horizon view from much of 1540 Forest Way, but a fine view of the horizon could be seen from the south end of the living room. Later, the Shirts family moved into 483 Avenida Primavera. Our family was also
friends with the Shirts family. For many
years, our father, Doug Fouquet, and Cozette
Shirts worked to maintain views for everyone
in the neighborhood. Dad’s gardener
trimmed the hedge near Avenida Primavera,
with Cozette’s permission. In contrast, Skyler
Vincent, then owner of 471 Avenida
Primavera, planted a row of trees that
blocked views from houses higher up the hill.
Both Dad and Cozette tried to get these trees
cut back, but Mr. Vincent was very difficult.
Sadly, Dad and Cozette Shirts are no longer
with us. We inherited 1540 Forest Way. 483
Avenida Primavera has changed hands twice since then. We understand that the new owners of 483 Avenida Primavera want to upgrade their house, and we have communicated multiple times with their architectural firm to convey how the remodeled house could be more spacious yet not adversely impact the primary view – with the horizon now visible between the trees at 471 Avenida Primavera – or sunlight access.
Unfortunately, the south end of the proposed house is too high. It severely blocks the primary view from 1540 Forest Way. The south extension beyond the current house needs to be considerably lower, so that the horizon can be seen from 1540 Forest Way.
Please note that we are not objecting to the proposed increase in height above the footprint of the existing house, only to the height of the portion of the proposed house planned to the south of the existing house. However, the height of the rest of the house may block views from houses above our house.
We are also very frustrated that two new trees have been planted at 483 Avenida Primavera, apparently strategically placed to block the primary view from 1540 Forest Way. To us, this
EXHIBIT B
29 May 19, 2025 Item 13
looks like abuse of the information that we provided to the architecture firm. (It is possible that the owner prior to the current owner planted these trees, rather than the current owner.) In any case, they should not be in this location. In contrast, we do appreciate the current owner’s trimming of the overgrown hedge near Avenida Primavera.
Sincerely,
Julie Fouquet and David Fouquet
30 May 19, 2025 Item 13
483 Avenida Primavera
proposed project impacts on
1540 Forest Way
3/8/25
31 May 19, 2025 Item 13
Views
Raised
foundation, with
raised back deck Concrete slab
Ocean view
483 Avenida
Primavera
blocks1540 For-
est Way’s view,
so 1540’s primary
view is from the
living room, to
the south of 483.
Google Maps
32 May 19, 2025 Item 13
Interior of living room at 1540 Forest Way, looking to the southwest (2017). Large windows to the left of the fireplace were built to take advantage of the view.
Julie Fouquet
33 May 19, 2025 Item 13
Before 471 Avenida Primavera’s “spite fence”
Douglas Fouquet
34 May 19, 2025 Item 13
Before 471 Avenida Primavera’s “spite fence”
Douglas Fouquet
35 May 19, 2025 Item 13
Proposed 483 Ave Primavera house blocks primary view
View from
living room
proposed
house
continues
Joseph Nickerson
36 May 19, 2025 Item 13
New spite fence?
Joseph Nickerson
37 May 19, 2025 Item 13
New spite fence?
Joseph Nickerson
38 May 19, 2025 Item 13
Apparent misuse of information
• We have provided information to architects Bokal and Sneed in good faith, hoping that they would design a house that could be larger but not block the primary view from our house.
• New trees have been planted, apparently strategically, to block the primary view.
39 May 19, 2025 Item 13
View from 1540’s yard, away from house
Joseph Nickerson
40 May 19, 2025 Item 13
View from yard, but closer to house
New tree blocking
primary view from house
41 May 19, 2025 Item 13
Secondary view blocked too
Doug Fouquet (1540 Forest Way) and Cosette Shirts (483 Avenida Primavera) kept this hedge trimmed and all neighbors could see over it. Not any longer….
42 May 19, 2025
John Frager
Item 13
From: [email protected]
Sent: Wednesday, March 12, 2025 4:41 PM
To: Jean Crutchfield
Cc: Planning Mail Box; [email protected]
Subject: DRB24-006, 483 Avenida Primavera
Attachments: Del Mar DRB24-006 483 Avenida Primavera.pdf; Del Mar DRB24-006 483 Avenida Primavera.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
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To: Del Mar Design and Review Board
From: John & Kristen Frager, Owners of 505 Avenida Primavera, Del Mar, CA Date: March 12, 2025
Subject: Concerns Regarding Proposed Project at 483 Avenida Primavera (Owned by Lisa Parnell)
Dear Members of the Del Mar Design and Review Board,
We are writing to express our significant concerns regarding the proposed residential project at 483 Avenida Primavera, owned by Lisa Parnell, located two homes below us to the west. As residents of 505 Avenida Primavera, we have enjoyed the scenic views from our primary living area, which we believe are unreasonably threatened by both the height of the proposed new home and a recent decision by the current owner to cease maintaining a historically well-trimmed hedge. We respectfully request that the Board carefully consider these issues under the Del Mar Municipal Code (DMMC) Design Review Ordinance
23.08.077-H and the City’s Landscape Policy.
Concern 1: Unreasonable View Blockage from Proposed Home Height The story poles currently erected at 483 Avenida Primavera demonstrate that the proposed height of the new home would significantly obstruct the scenic views from our primary living area, defined in the DMMC as “the room in the primary residence most often the main gathering or entertaining area for guests.” We have photographic evidence illustrating the extent of this blockage, which are attached for review. This is not the first time such a proposal has been brought forward over the past four years, successive owners of this property, working with Bokal & Sneed Architects, have proposed similarly obstructive designs. Each prior attempt has been denied by the DRB following neighbor input, only for the property to be sold and the cycle to repeat. We urge the Board to uphold the intent of Ordinance 23.08.077-H and deny this latest iteration to protect our scenic views.
Concern 2: Unmaintained Hedge as a Potential “Spite Wall” 43 May 19, 2025 Item 13
More recently, the current owner has ceased trimming a tall hedge along the property, which now further obstructs our view. For over 40 years, this hedge—spanning two properties—has been consistently maintained at a reasonable height, with the adjacent property owner continuing to trim their portion in good faith. We have constructively engaged with Ms. Parnell, offering to cover the cost of trimming the hedge on her property to restore the historical norm, but she has declined. This sudden departure from decades of maintenance, combined with the timing of the proposed construction, suggests an intent to create what is commonly known as a “spite wall”—a deliberate effort to exacerbate view obstruction. The City’s Landscape Policy and the Good Neighbor Guide to Design Review in Del Mar emphasize the importance of maintaining neighborly cooperation and respecting existing conditions. We believe this unmaintained hedge violates that spirit and merits the Board’s attention as part of its review.
Next Steps
We welcome the opportunity to meet with the Board and the architect between March 19 and March 26, 2025, to demonstrate the impact of both the story poles and the hedge from our property. We will follow up separately with our contact information and availability, as advised, to facilitate this visit. Should we be unavailable, we will ensure a representative is present.
Thank you for your consideration of these matters. We trust the DRB will uphold the standards of the Del Mar Municipal Code and protect the character of our community.
Please feel free to contact us with any questions.
Sincerely,
John & Kristen Frager
505 Avenida Primavera
Del Mar, CA
44 May 19, 2025 Item 13
DRB24-006
483 Avenida Primavera
Concerns
By
John & Kristen Frager
505 Avenida Primavera
45 May 19, 2025 Item 13
New story poles height shown in red.
46 May 19, 2025 Item 13
Subject hedge as it was always
maintained in the past.
47 May 19, 2025 Item 13
Hedge today
48 May 19, 2025 Item 13
Hedge today
49 May 19, 2025 Item 13
Subject hedge as it was always maintained in the past.
According to Julie Fouquet, her father “had the hedge trimmed so that he could see the horizon from the bedroom windows on the north side of the house, which would be no more than five feet above the floor level. That puts it at least six feet below the (eleven-foot) roof line.” 50 May 19, 2025 Item 13
Hedge today
51 May 19, 2025 Item 13
Hedge today, which used to
be maintained well below the
house line.
52 May 19, 2025 Item 13
From: T. Pat Stubbs <[email protected]>
Sent: Tuesday, March 18, 2025 11:42 AM
To: Planning Mail Box
Subject: Parnell Home - 483 Avenida Primavera
Follow Up Flag: Follow up
Flag Status: Completed
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Honorable design review board members:
As a former three-term Design Review Board member and Chairperson, I thank you for your service to the community.
Our property is located at 1528 Forest Way and shares a property line with the Parnell’s home at 483 Avenida Primavera.
Throughout the process the Parnell’s and their Architect have been open and understanding to the relationship that our properties share. Our property is surrounded on its property lines by five different neighboring properties. We welcome the respectful structure, design and the associated landscaping that the Parnell’s propose.
Through their actions, words and the proposed plans, it is quite obvious that the Parnell‘s are looking to be good neighbors. Their design is respectful to the adjacent properties and a positive impact our property and the surrounding neighborhood.
Should you like to see for yourselves, you are invited to our property to review the current situation. Just give me a call at 619-813-3208.
Respectfully submitted,
T. Pat Stubbs
1528 Forest Way
Del Mar, California 92014
53 May 19, 2025 Item 13
From: Brisa Smith
Sent: Wednesday, March 19, 2025 1:27 PM
To: Jean Crutchfield
Subject: FW: 483 Avenida Primavera DRB24-006
Brisa Smith | Assistant Planner
City of Del Mar | Planning and Community Development
1050 Camino del Mar
Del Mar, CA 92014
858.704.3646 | [email protected]
City Hall is open to the public for in-person public services including general walk-in services and payments Monday-Thursday, from 7:30 AM- 5:30 PM. Planning and Building services at the City Hall public counter are available Monday and Wednesday between 1:00 PM to 5:30 PM. All remote services will continue to be provided during regular City hours. Please check our City website at www.delmar.ca.us for more information.
From: Marti Gellens-Stubbs <[email protected]>
Sent: Wednesday, March 19, 2025 10:41 AM
To: Planning Mail Box <[email protected]>
Subject: 483 Avenida Primavera DRB24-006
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Design Reciew Board Members:
I am writing this letter in support of the proposed residence at 483 Avenida Primavera. We live at 1528 Forest Way and our fence abuts this property along our North property line. We are in complete support of the proposed residence and have no issues with any of the design aspects. Lisa Parnell is the third owner in four years because all who have purchased this home have tried to create a new residence and have been met with opposition. The proposed design fits beautifully in the neighborhood and does not impact the neighborhood negatively in any way. It is time to allow this property to be enhanced and add another beautiful home to our neighborhood.
Thank you,
54 May 19, 2025 Item 13
Marti Gellens-Stubbs
Berkshire Hathaway HomeServices
California Properties
7910 Girard Avenue Suite 9
La Jolla, Ca. 92037
858-551-6630 (office)
858-353-1515 (cell)
858-551-4898 (fax)
www.gellens.com
DRE# 00882546
55 May 19, 2025 Item 13
RESOLUTION NO. DRB-2025-xx
A RESOLUTION OF THE DESIGN REVIEW BOARD OF THE CITY
OF DEL MAR, APPROVING DESIGN REVIEW PERMIT DRB24-006,
TO REMODEL THE EXTERIOR OF AN EXISTING 1,578 SQUAREFOOT, ONE-STORY RESIDENCE WITH ATTACHED GARAGE.
PROPOSED IMPROVEMENTS INCLUDE: DEMOLISHING 87 SQUARE
FEET OF FLOOR AREA FROM THE RESIDENCE AND GARAGE;
DEMOLISHING REAR PATIO COVER; CONSTRUCTING A 689
SQUARE-FOOT, ONE-STORY ADDITION WITH ROOF
MODIFICATIONS AND A NEW CHIMNEY; CONSTRUCTING A NEW
230 SQUARE-FOOT FAR-EXEMPT COVERED FRONT PORCH;
CONSTRUCTING A NEW POOL AND ASSOCIATED MECHANICAL
EQUIPMENT; AND INSTALLATION OF NEW EXTERIOR LIGHTING,
LANDSCAPE, HARDSCAPE AND SITE IMPROVEMENTS ON LAND
LOCATED WITHIN THE R1-10 ZONE AT 483 AVENIDA PRIMAVERA,
DEL MAR, CALIFORNIA
Assessor Parcel Number (APN): 299-290-04-00
WHEREAS, Lisa M. Parnell (Trustee of the Footer Residence Trust II ACF FBO Lisa M.
Parnell UTA dated 12/18/12, as to an undivided 50.00 interest and Lisa M. Parnell, Trustee of the Footer Residence Trust II TLF FBO Lisa M. Parnell UTA dated 12/18/12, as to an undivided 50.00 interest, all as Tenants in Common) (“Applicant”), is the owner of real property commonly referred to as 483 Avenida Primavera (APN 299-290-04-00) (Property); and WHEREAS, the Applicant filed an application for Design Review Permit DRB24-006, to remodel the exterior of an existing 1,578 square-foot, one-story residence with attached garage. Proposed improvements include: demolishing 87 square feet of floor area from the residence and garage; demolishing rear patio cover; constructing a 689 square-foot, one-story addition with roof modifications and a new chimney (totaling 2,159 square foot residence); constructing a new 230 square-foot Floor Area Ration (FAR)-exempt covered front porch; constructing a new pool and associated mechanical equipment; and installation of new exterior lighting, landscape, hardscape and site improvements on land located within the R1-10 zone at 483 Avenida Primavera, Del Mar, California; and
WHEREAS, the Project constitutes a request as provided by Title 23 of the Del Mar Municipal Code (DMMC); and
WHEREAS, pursuant to the California Environmental Quality Act (CEQA) and the City’s adopted CEQA Supplemental Regulations, the Project has been found to be Categorically Exempt per Section 15301 Class 1 (e) (1) (Existing Facilities), in that the Project proposes the construction of an addition to the existing residence which is less than 2,500 square feet, and further; it has been determined that none of the six exceptions to the use of a Categorical Exemption are applicable (Guidelines Section 15300.2);and
WHEREAS, the project would remodel an existing single-unit dwelling in the “Low Density Residential (R1-10) Zone. Therefore, approval of the requested discretionary development applications would have no impact on the City of Del Mar’s housing supply or housing affordability; and
EXHIBIT C
56 May 19, 2025 Item 13
Resolution No. DRB-2025-xx
DRB24-006
WHEREAS, on March 26, 2025, the Design Review Board (DRB) of the City of Del Mar held a duly noticed public hearing to review the referenced entitlements, and at which time all persons desiring to be heard were heard; and
WHEREAS, evidence was submitted and considered to include without limitation:
a. Project plans submitted by the Applicant;
b. Written information submitted with the application;
c. Oral testimony from City staff, the Applicant and the public; d. Staff Report, dated March 26, 2025, which is incorporated by this reference as though fully set forth herein;
e. Additional information submitted during the hearing (if any); and WHEREAS, DMMC Section 23.08.070 provides that a request for a Design Review Permit shall be approved unless the Design Review Board makes findings of fact based upon information presented during a public hearing that support one or more of the Regulatory Conclusions set forth therein; and
NOW, THEREFORE, BE IT RESOLVED by the Design Review Board of the City of Del Mar finds that based upon the evidence presented at the public hearing on March 26, 2025, including written and oral staff reports, public written testimony, Applicant’s and Applicant’s representative’s written and oral testimony, and in accordance with DMMC Section 23.08.070, the Design Review Board of the City of Del Mar finds that the Project, as conditioned, will not be detrimental to the Community based on the Regulatory Conclusions Sections of DMMC Chapter
23.08 (Design Review).
NOW, THEREFORE, BE IT FURTHER RESOLVED by the DRB, that Design Review Permit DRB24-006 is hereby approved subject to the following conditions:
GENERAL CONDITIONS
** Any gaps in numbering are intentional
G-1 [Business License]
Prior to commencement of any work on site, all contractors and subcontractors shall obtain a valid City of Del Mar Business License. The general contractor shall be responsible for ensuring that all subcontractors obtain the required Business License and shall retain copies of said permits on site for verification by City staff.
G-2 [Utility Undergrounding Threshold]
If the total cost of new construction exceeds $7,500 (as determined by the Building Department), all new utility service connections shall be placed underground consistent with the provisions of Section 30.86.210 of the Del Mar Municipal Code.
G-3 [Development Authorization Limited to Plan-Set]
This permit is granted based on submitted plans dated March 26, 2025, by the Planning and Community Development Department and so identified by the staff of the Del Mar Planning and 57 May 19, 2025 Item 13
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Community Development Department. Revisions to these plans and/or any proposals for modification shall require review and prior authorization from the appropriate entities of the City of Del Mar.
G-4 [Encroachment Permit for Work in the Public Right-of-Way] Any work proposed or required within a City of Del Mar public right-of-way or access easement, or required within a public right-of-way or access easements pursuant to the conditions of approval of this Permit, shall be subject to the prior receipt of a City of Del Mar Encroachment Permit.
Applications for Encroachment Permits shall include plans depicting all proposed private and public improvements including, but not limited to, improvements involving drainage, grading and/or public utilities. The required Encroachment Permit shall be subject to review and approval by the City of Del Mar in accordance with the procedures set forth in the DMMC and may include requirements for inspections and/or submittal of a security deposit(s). Please note that Design Review Board or Planning Commission approval of plans indicating right-of-way improvements does not constitute approval of the separately required Encroachment Permit.
G-5 [Requirement for Building Permits]
Prior to commencement of work, the Applicant or agent shall obtain all required Building Permits.
G-6 [Construction and Demolition Waste Recycling Requirement] Owners and builders generating any construction and demolition debris on a project must comply with the minimum requirements regarding recycling or reuse for salvage set forth in the 2016 California Green Building Standards Code, Title 24, Part 11. This includes, but is not limited to, the submittal of a Construction Waste Management Plan and a minimum diversion of 65 percent of non-hazardous construction and demolition waste. Signage shall be posted on-site with information identifying materials to be diverted.
G-7 [Code Compliance]
Approval of this application shall not waive the requirement for compliance with the provisions of the Del Mar Municipal Code or other applicable City regulations in effect at the time of Building Permit issuance, unless specifically waived in this permit authorization.
G-8 [Height Certification Prior to Framing Sign-Off]
A framing inspection by the Planning Community Development Department shall be required prior to the Building Department framing inspection for the Project. At that time, the Applicant shall provide a statement from a Licensed Surveyor certifying that the building height is in conformance with the approved plans for the Project. The survey required herein shall be prepared using City of Del Mar approved vertical benchmarks for building height certification and reported to 0.01 of a foot.
G-9 [Story Pole Removal]
Story poles shall be removed from the property within 10 calendar days following the date of the City’s final action on the Project.
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G-10 [Plan for Construction-Phase Impacts]
Prior to issuance of Building Permits or commencement of Project implementation (whichever comes first), the Applicant shall provide a plan for construction-phase parking and equipment/materials storage for the Project. The plan must include the following:
a. Identification of an on-site material storage location; b. Identification of an on-site equipment storage location; c. Identification of at least two on-site parking space which will remain available throughout the duration of the Project;
d. Location of any temporary sanitary facilities;
e. A note stating that “If on-street parking is utilized, a minimum street access clearance of 20ft. will be maintained”;
f. Map displaying any/all haul routes; and
g. Contact information (phone number and Email) for the on-site supervisor(s);
1. This information must also be posted on-site in a location which is readily visible from the public right-of-way for the duration of the Project.
The plan required herein shall be subject to the review and written approval of the Planning and Community Development Director, working in consultation with Parking Enforcement and Public Works Departments. Haul routes and work and/or storage of material or equipment within a City right-of-way will require the receipt of an Encroachment Permit. The requirements mentioned above may be modified by the Planning and Community Development Director upon a determination that sufficient alternatives have been proposed which achieve a similar level of compliance.
G-10A In addition to the submittal of a Construction Phase Impact Plan, the Applicant must place a Construction Parking Placard in all vehicles associated with the Project which will be parked off-site. The placard must remain in plain view on the dashboard of the vehicle throughout the duration of the Project. A Construction Parking Placard can be obtained from the City of Del Mar Planning Department.
G-12 [Permit Expiration]
This permit shall expire three years from the date of approval, on March 26, 2028 unless a Building Permit has been issued (if required by the DMMC) and substantial construction has been accomplished in reliance upon the permit. Pursuant to the DMMC, substantial construction is defined as: completion of a minimum of 10 percent of the total amount of construction authorized by the permit, based on the monetary value of construction costs including grading, site preparation and construction but specifically excluding all costs associated with the acquisition of interest in the Project site and all costs associated with the preparation and processing of permits or plans.
G-13 [Pre-Construction Meeting]
Prior to any demolition, construction, and/or land disturbances occurring on-site, a preconstruction meeting shall be held. As deemed appropriate by the City, attendees to this meeting shall include representatives from the City of Del Mar’s Planning and Community Development Department, City Engineer, City Clean Water Manager, the Project Contractor/Superintendent, the Project Architect, the Project Engineer, the property owner and any others essential for the proper 59 May 19, 2025 Item 13
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implementation and completion of this Project. At a minimum, the following issues shall be reviewed at this meeting:
• City of Del Mar inspection requirements.
• Process for requests for plan modification and determinations of substantial conformance. • Discretionary permit conditions and requirements.
• Construction hour limitations and noise standards.
• Construction access and parking including equipment/materials storage and maintenance. • Work within public rights-of-way and/or easements.
• Stormwater Best Management Practices (BMPs).
• Tree-preservation requirements.
• Demolition Permit requirements.
• Signage requirements/limitations.
• Neighborhood impact issues.
• Key contact information.
• Business license requirements.
• Any other pertinent construction related activities and or information.
G-15 [Compliance with City Noise Regulations]
The Applicant and all parties involved with implementation of the Project shall comply with the regulations of the DMMC with regard to construction noise. The regulations stipulate that all construction activities are limited to the following periods: between 7:00 AM and 7:00 PM, Monday through Friday and between 9:00 AM and 7:00 PM on Saturdays. Construction activities are prohibited during other hours and on Sundays and City Holidays. The City’s Noise Ordinance, DMMC Chapter 9.20, includes the dates of City Holidays, and can be viewed on the City’s web page (www.delmar.ca.us).
G-16 [Dig Alert]
Prior to excavation or trenching, the Applicant shall call Underground Service Alert of Southern California (Dig Alert 800-227-2600) for a mark-out of service utilities.
G-17 [Rules for Construction-Related Signage]
All construction-related signage posted at the Project site shall comply with DMMC Chapter 30.84 (Signs). The pertinent sections of the Sign Chapter allow installation of a total 5.5 square feet of temporary signage on a residential property (that is cumulative of all signs posted). Such signs may be posted for a maximum of sixty (60) days in a calendar year.
The restrictions noted above do not apply to the Development Pending, Construction Noise Notice and Building Permit signs required by the City as part of the Project review process.
All construction related signage, including City required signs, shall be removed prior to final approval of the Project.
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SPECIAL CONDITIONS
S-13 [Pool/Spa Heating]
Prior to the issuance of Building Permits, the applicant shall provide verification, to the satisfaction of the Planning and Community Development Director, that any proposed pool heating system is in compliance with DMMC Section 23.20.060, in that: 1) all swimming pools proposed to be heated shall be heated solely by use of a solar pool heating system or other energy efficient system deemed acceptable by the City as being compliant with the provisions of DMMC Chapter 23.20; and 2) no conventional swimming pool heating systems shall be installed, except for those spas or Jacuzzis whose water surface area is less than seventy-five (75) square-feet.
FIRE DEPARTMENT CONDITIONS
F-1 [Class “A” Roof]
All structures shall be provided with a Class “A” Roof covering to the satisfaction of the California Building and Fire Code. NO wood shake shingles are allowed.
F-10 [Address Numbers]
STREET NUMBERS: Approved numbers and/or addresses shall be placed on all new and existing buildings and at appropriate additional locations as to be plainly visible and legible from the street or roadway fronting the property from either direction of approach. Said numbers shall contrast with their background, and shall meet the following minimum standards as to size: 4” high with a 3/8” stroke for residential buildings, 8” high with a ½” stroke for commercial and multi-family residential buildings, 12” high with a 1” stroke for industrial buildings. Additional numbers shall be required in following locations; where deemed necessary by Fire Marshal, such as rear access doors, building corners, and entrances to commercial centers. ALSO; where structures are located off a roadway on long easements/driveways, a monument marker shall be placed at the entrance where the easement/driveway intersects the main roadway. Permanent address numbers with height conforming to Fire Department standards shall be affixed to this marker.
F-12 [Automatic Fire Sprinkler System-Commercial, Multi-Family And Residential Structures And Garages; Fire Department Connections For Multi-Family And Commercial Sprinkler Systems And Related Control Valves]
All structures shall be protected by an automatic fire sprinkler system designed and installed to the satisfaction of the California Fire Code and Del Mar Municipal Code 10.04. Plans for the automatic fire sprinkler system shall be submitted prior to start of construction and approved by the City designated fire plans examiner prior to any on site building construction inspection (other than slab, grading inspection) by a building official.
Fire Department Connections (FDC) for fire sprinkler and standpipe systems shall meet the following requirements: shall be mounted at the following height(s); 36 to 42 inches above finished grade, to the top of connection.
• If FDC is installed separate from the Backflow/Double Detector Check, it shall be located a minimum of 5 feet from the Backflow/DDC valve.
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• When an FDC is attached to Backflow/DDC, the FDC mounting height shall still be 36 to 42 inches max above finished grade
• If the Backflow/DDC is installed without an FDC, both OS&Y valve handles shall be mounted 36 to 42 inches above finished grade.
• Bushes, trees and similar foliage shall not be located within a radius of 5 feet of an FDC or Backflow/DDC valve assembly. Ground cover landscape is acceptable.” F-13 [Smoke and CO Detection]
Smoke alarms and carbon monoxide alarms shall be installed, as required by California Building or Fire Codes.
F-18 [Roadway Clearance During Construction]
In accordance with the California Fire Code and California Vehicle Code, during Project construction, all roadways shall maintain a minimum travel clearance width of 20 feet, with such area free of Project equipment or materials, including the parking of construction-related vehicles.
WATER CONSERVATION:
WC-01 [Compliance with City and State Water Conservation Policies and Regulations] Prior to issuance of building permits, the applicant shall provide a Landscape Documentation Package (LDP) for the project prepared by a landscape architect or landscape contractor licensed by the State of California. The LDP required herein shall include anticipated water use calculations for the project's landscape and irrigation components. The LDP shall be accompanied by a certification from the preparer that the LDP is in compliance with the City's adopted water conservation policies in effect at the time of LDP preparation, including Del Mar Municipal Code Chapter 23.60 (Water Efficient Landscape Ordinance) and any guidelines adopted by the City for such ordinance. The preparer shall also certify that the LDP is in compliance with the Governor's Executive Order Nos. B-29-15 and B-36-15, which call for compliance with landscape/irrigation water use standards set by the California Building Standards Commission and the California Department of Housing and Community Development.
The LDP shall be subject to the review and written approval of the Director of Planning and Community Development (Director). The Director shall, as deemed necessary, work in consultation with the City's Landscape Architect, with the costs for such consultation to be borne by the applicant or his/her designee. If the submitted LDP is found not to be in compliance with the standards referenced herein, it shall be revised accordingly and resubmitted for compliance review.
In the event that compliance with this condition results in the need to modify a landscape or irrigation plan approved as part of a discretionary permit granted by the City, the Director shall have discretion to authorize changes of landscape materials in a manner that retains like-for-like consistency with the parameters of the project's approved discretionary permit, with such parameters to include: the sie of landscape material to be installed and its anticipated mature height; and the location of any trees to be installed.
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WC-02 [City Inspection for Compliance with Project's Landscape Documentation Package] Prior to final sign-off on implementation, the project shall be subject to inspection by City staff for compliance with the Landscape Documentation Package (LDP) required pursuant to the project's conditions of approval. The inspections shall include review for compliance with the irrigation and landscape plans included as component parts of the LDP.
ENGINEERING DEPARTMENT CONDITIONS:
E-1 [Separate Permits for Off-site Work]
All improvements to off-site facilities, including the provision of access road and/or utility lines as proposed or required pursuant to the conditions of this Permit, shall be subject to the receipt of separate City permits, as applicable.
E-2 [Drainage Plan]
Prior to issuance of Building Permits, the applicant shall provide a detailed Drainage Plan for the project prepared by a Registered Civil Engineer or Licensed Architect. The Plan shall be prepared in accordance with the latest edition of the City’s “Applicant’s Guide to Procedures for a Grading Permit” and shall be subject to the review and approval of the Planning and Community Development Department Director in consultation with the City Engineer. The Plan required herein shall be prepared to minimize the amount of impervious surface area of the development and to maximize the on-site dissipation of storm water run-off. The Plan shall be in compliance with applicable National Pollutant Discharge Elimination System (NPDES) stormwater requirements and shall incorporate the use of “Best Management Practices” (BMPs) to control runoff or discharge onto the City rights-of-way and to avoid run-off onto adjacent private properties.
In addition to the considerations listed above, the Plan shall also address/incorporate the following:
E-2A A topographical map indicating property lines, topographic features and existing and/or proposed structures prepared by a Registered Civil Engineer or a Licensed Land Surveyor. Said map shall include two-foot contour lines and/or sufficient spot elevations to clearly represent existing and proposed topographical features, and existing and proposed drainage patterns. Said map shall also show entire property boundary including any assumed found monuments, and bearings and distances based on record information. Survey shall extend minimum 25 feet beyond limits of property line and adjoining right-of-way; E-2B The location of all existing or proposed easements within the property boundary; E-2C The location of all roof down-spouts and any proposed collection system, with information regarding pipe alignments, invert elevations, slopes, sizes, and the discharge location of said collection system;
E-2D Depict the location of site utilities and location of proposed swimming pool and patio deck;
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E-2E Depict location of pool pump and filtering equipment on plan set. Location per Planning Department conditions;
E-2F The Plan shall specify that swimming pool drainage will be collected and conveyed into sanitary sewer systems unless otherwise required or authorized by the Planning and Community Development Director. Provide a sewer lateral within ten feet of the proposed swimming pool to drain pool for periodic maintenance; E-2G The manner in which landscaped areas will be drained. The Plans shall ensure that no area drains will be installed within landscape areas which are subjected to irrigation run-off;
E-2H The methods for providing temporary erosion control during the construction phase of the project, complete with the inclusion of standard grading and erosion control notes on the plans;
E-2I The manner in which drainage from retaining wall sub-drains and sump pumps will be collected and conveyed. The Plan shall specify that such drainage shall not be discharged onto City streets and that drainage from sub-drains and sump pumps shall discharge on the project site to allow percolation back into the soil; E-2J The manner in which drainage shall be controlled to eliminate the discharge of nuisance water and to ensure that existing or proposed private pipe outlets will not convey or discharge nuisance water onto adjacent properties or into the public rightof-way (i.e., from irrigation, swimming pool splash run-off, planter area drains, French drains, etc.);
E-2K Interception of run-off from the proposed driveway to preclude direct flow to the adjacent streets right-of-way. This may be accomplished by incorporation of pervious driving surfaces, diversion to landscaped areas using swales or grates, etc.
The project engineer’s evaluation shall include, but not be limited to, consideration of the potential effect of proposed construction on site groundwater and moisture conditions. Provide spot grades and/or contours to substantiate design; E-2L The inclusion and maintenance of a 5-foot wide buffer zone to be maintained along the edge of pavement along the street frontage. No obstructions (i.e., walls, trees, benches, etc.) shall be permitted within this area;
E-2M Depict the existing sewer and water mains and laterals serving the residence; E-2N All Retaining walls along property lines shall be depicted in plan and profile. The limits of retaining wall footings shall be depicted in the plan view; E-2O Include storm drain run-off "Best Management Practices" that minimize the volumes of urban run-off discharge to City rights-of-way, as acceptable to the City Engineer. Indicate how the proposed bio-infiltration/retention area or bio-swale will discharge off-site without causing erosion. Depict the location of erosion control devices to be implemented in the event of rainfall; 64 May 19, 2025 Item 13
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E-2P Ensure that the development will minimize the amount of impervious surface area and maximize the on-site dissipation of storm water run-off; E-2Q Provide elevations and slope call-outs to clarify how water will drain around the proposed patio hardscape, with assurances the runoff will not be conveyed over sensitive topographic features;
E-2R Include landscaping plans with characteristics that maximize infiltration, provide retention, reduce irrigation and storm water run-off, use efficient irrigation, and minimize the use of fertilizers, herbicides and pesticides; E-2S Include a Hydrology/Hydraulic Report prepared by a Registered Engineer that addresses how storm water will be adequately collected and conveyed on and across the subject property. The report shall also address the tributary area for run-off directed to and across the subject property. The report shall Address” a) The tributary area for run-off directed to and across the subject property. b) Calculations and details demonstrating that if proposed inlets/outlets, etc. are plugged or overloaded, the site is capable of conveying storm flows in a manner that is not detrimental (including flooding and erosion) to surrounding properties. c) Shall address both existing and proposed conditions. d) Shall provide calculations for the 2-year and 100-year events for pre and post conditions.
E-2T Incorporate all recommendations pursuant to the Hydrology/Hydraulic Report prepared for the project. This includes the detailing in the plan set of any bio retention/infiltration or vegetated swales which are proposed. Mitigate for any increase in runoff generated by this development;
E-2U If the project involves demolition of an existing structure or surface improvements, the grading and erosion control plans shall be approved by the City Engineer prior to the issuance of a demolition permit. No demolition shall be permitted without an approved erosion control plan;
E-2W Following construction completion, the project designer shall inspect as-built improvements. Significant discrepancies, if any, between the approved plans and as-built conditions shall be brought to the attention of the Planning and Community Development Department and City Engineer. An as-built plan prepared by the project designer will be required. Prior to final sign-off by the City Engineer, the project designer shall sign the as-built plan indicating that the project was completed in accordance with said plan.
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E-3 [Engineering Fee]
Prior to issuance of Building Permits, the applicant shall provide fees as delineated in the City’s Engineering Review Fee Schedule as funds necessary for Engineering Department review of the proposed site improvements. If additional review beyond the scope outlined in the Engineering Review Fee Schedule becomes necessary, a supplemental deposit(s) will be required.
E-4 [Installation of Public Improvements]
E-4A The applicant shall perform street repairs on a portion of Avenida Primavera adjacent to the property. Said Street shall have dig-out performed on any distressed pavement and shall receive a 1-1/2” grind and overlay full width adjacent to property which shall include all transitions, drainage facilities, and other improvements as deemed necessary by the City Engineer. Said improvements shall be subject to inspection and approval by the City Engineer. A separate cost estimate is required for the work within the public right-of-way. Additional review fees will be required based on the City’s standard fee schedule for public improvements; and E-4B The applicant shall construct a mountable 4” asphalt concrete along the property frontage with transitions to the existing improvements. The applicant shall also construct a San Diego Regional Standard Driveway, G-14, apron for the new driveway location,
E-5 [Private Drains]
E-5A Unless specifically authorized in permit plans, drains in landscape areas discharging to public rights-of-way shall not be allowed. Drains discharging into public rightsof-way may be authorized, subject to review by the City Engineer and only if warranted by unique site conditions. In such cases, design elements shall be incorporated into the plans which reduce the potential for stormwater pollution and nuisance drainage to the maximum extent practicable. The project engineer’s evaluation shall include, but not be limited to, consideration of the potential effect of proposed construction on site groundwater and moisture conditions. All hardscape drains, roof drains, wall drains and other private drains shall be shown in detail on improvement plans.
E-5B Site drainage shall be designed such that, in the event of plugged or overloaded inlets/outlets, storm flows will be conveyed in a manner that is not detrimental to the site or other properties; and
E-5C Deck drains, when used, shall be no more than 25 feet apart, and no single drain shall serve more than 250 square feet of area. There shall be no direct connection between the pool deck drains and the sewer or plumbing drainage systems. They shall not drain to the pool gutter or recirculation systems.
E-6 [Authorization for Off-site Work]
E-6A Prior to the issuance of Building Permits, the applicant shall obtain letters of permission from affected property owners if construction or construction access is required across property lines; and
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E-6B The following note shall be included on the plans for the Permit: “No grading shall occur outside the limits of the approved grading plan unless prior written authorization is obtained from the City and the owners of any other affected properties.”; and
E-6C Engineer of Work shall depict the proposed haul route to and from the site within the limits of the City of Del Mar.
E-7 [Grading – Separate Permits for Borrow or Disposal Site] A separate Grading Plan shall be submitted and approved and a separate Grading Permit issued for any off-site borrow or disposal site, if located within City limits. An Encroachment Permit will be required to identify the haul route proposed for this purpose.
If the borrow or disposal site is located outside of the City, the applicant shall provide evidence of receipt of required permits/authorizations. A haul route shall be submitted and approved by the City Engineer.
E-7A A log documenting the dates of hauling and the number of trips (i.e. trucks) per day shall be available on the job site at all times;
E-7B The applicant shall identify a construction manager and provide a telephone number for any inquiries or complaints from residents regarding construction activities. The telephone number shall be posted at the site readily visible to any interested party during site preparation, grading and construction;
E-7C Trucks shall be spaced so as to discourage a convoy effect; and E-7D There shall be no staging of hauling trucks on any streets adjacent to the project, unless specifically approved as a condition of an approved haul route.
E-8 [Soil Stabilization]
The applicant shall utilize sediment controls only as a supplement to erosion prevention for keeping sediment on-site during construction – NEVER as a single or primary method.
E-8A The applicant shall clear and grade only the areas on the project site that are necessary for construction. These areas shall be clearly denoted on the plans; E-8B The applicant shall minimize exposure time of disturbed soil areas; E-8C The applicant shall submit a schedule to the City for review and approval, with proposed dates, demonstrating the minimization of grading during the wet season and coinciding the grading with dry weather periods, permanent revegetation and landscaping as early as feasible, temporary stabilization and reseeding of disturbed soil areas as early as feasible;
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E-8E The contractor is required to provide periodic and continuous maintenance of all Best Management Practices (BMP) devices/facilities listed in the City approved Water Quality Management Plan (WQMP) for the project. This includes but is not limited to, filter material replacement and sediment removal, as required to assure peak performance of all BMPs.
E-9 [Required Backflow Prevention Valve]
If the project authorized by this permit will involve installation or retention of any plumbing drainage fixtures at a level below that of the PUBLIC sewer main serving the project site, the applicant shall install a private backflow prevention device on their private lateral per the requirements shown below.
The plans shall be submitted prior to the issuance of Building Permits and shall be according to the Uniform Plumbing Code and subject to the review and written approval of the Planning and Community Development Director and City Engineer. Once installed, the private backflow prevention device(s) shall be subject to inspection by the City Engineer prior to final sign off for the project.
E-10 [Access to Water Meters]
Access to proposed or existing water meters located on or immediately adjacent to the property shall remain open and unobstructed at all times. Prior to the issuance of Building Permits, the applicant shall demonstrate that no structure or vegetation is proposed so as to restrict access to the water meter. In the event access is blocked by project implementation, the applicant shall be responsible for the removal any obstruction at his/her expense or shall pay for the cost of relocating the water meter to allocation acceptable to the Public Works Department.
E-11 [Updated Title Report]
Prior to the issuance of Building Permits, the applicant shall prepare an updated title report for the property.
E-12 [Compliance with City of Del Mar JURMP]
This project shall conform to the construction component in the latest edition of the City's Jurisdictional Urban Runoff Management Program (JURMP).
E-13 [Sewer Service]
The sewer connection to the public main must be a gravity connection. If a pump is required in order to service the residence, it must transition to gravity flow prior to connection to the public system. A sewer backflow prevention device will also be required if a pump is proposed. The existing Sewer lateral shall be videoed and certified clear of obstructions or damage by a licensed plumber. Should the lateral be damaged, a new lateral shall be installed to service the residence.
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E-14 [Backflow Prevention]
A reduced pressure backflow prevention device is required for the water system that services the pool/spa. The system must be designed to the satisfaction of the City Engineer, Public Works, and Building Department.
E-15 [Proposed Retaining Wall]
The proposed retaining walls shall be designed and constructed completely within the property. No portion of the wall or footing shall extend across the property line. The limits of any retaining wall footing shall be depicted on the grading plan. The applicant shall provide a plan and profile view of the proposed retaining wall that will depict top of wall and top of footing elevations. The applicant shall use either County of San Diego Standard wall design, City of San Diego Standard Wall design, or custom design walls processed through the Building Department.
E-16 [Driveway Slope]
The Grading Plan must include a profile of the proposed driveway. The longitudinal slope must not exceed 8% within 10’ of the street. The slope must not exceed 6% within 25’ of the garage door. Between these two areas, the slope must not exceed 25%.
E-17 [Peak Runoff Mitigation]
The proposed improvements shall result in a net decrease in impervious area. If this is considered infeasible, the applicant must submit a Hydrology and Hydraulics report. The report must demonstrate that the project mitigates the increase in peak runoff through the use of acceptable LID features.
E-18 [Utility Service]
If any new or modified connections to the water or sewer mains in the public right-of-way are proposed, additional plan sets, and review fees may be required.
E-19 [Stormwater Management Plan]
The applicant must submit an updated SWMP for Standard Projects. A BMP Site Plan must be included and attached to the SWMP.
E-20 [Stormwater Compliance]
Stormwater compliance requirements are subject to change based on adoption of revisions to state and local regulations. Recent changes to the regulations include the following:
revised Priority Development Project definitions, additional/revised hydromodification mitigation requirements, and increased emphasis on on-site retention/re-use. These changes could significantly impact the design, type, and size of BMPs necessary for compliance. The new regional MS4 Permit (Order No. R9-2013-0001) was adopted May 8, 2013.
E-21 [Existing Easements]
Prior to issuance of Building Permits the applicant must provide a letter from any easement holder authorizing the proposed improvements within the existing easement. 69 May 19, 2025 Item 13
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E-22 [Material Hauling]
For material delivery vehicles equal to, or larger than two-axle, six-tire single unit truck (SU) size or larger as defined by FHWA Standards, the applicant shall submit a truck hauling route that conforms to City of Del Mar Municipal Code or to the approval of the City Engineer. A letter from the applicant confirming the intention to use this hauling route shall be submitted to the Department of Public Works and the City Engineering Department, and approved, prior to the issuance of any City permits. All material hauling activities including but not limited to, adherence to the approved route, hours of operation, staging of materials, dust control and street maintenance shall be the responsibility of the applicant. All storage and office trailers will be kept off the public right-of-way. Tracking of dirt onto City streets and walks will not be allowed. The applicant must provide an approved method of cleaning tires and trimming loads on-site. Any job-related dirt and/or debris that impacts the public right-of-way shall be removed immediately. No wash down of dirt into storm drains will be allowed. All material hauling activities shall be done in accordance with applicable City ordinances and conditions of approval. Violation of such may be cause for suspension of work.
E-23 [Construction Worker Parking]
The applicant shall provide a construction-parking plan that minimizes the effect of construction worker parking in the neighborhood and shall include an estimate of the number of workers that will be present on the site during the various phases of construction and indicate where sufficient off-street parking will be utilized and identify any locations for off-site material deliveries. Said plan shall be approved by the Department of Public Works and the City Engineer prior to issuance of City permits and shall be enforced during construction. Failure to enforce the parking plan may result in suspension of the City permits.
E-24 [Site conditions]
E-24A The applicant shall restrict hours of work for the use of heavy equipment during grading and improvements between the hours of 7AM to 7PM Monday -Friday and 9 AM- 7PM Saturdays, this includes the warmup of equipment. Sunday and City holiday work is prohibited;
E-24B Any relocation or under grounding of SDG&E facilities or other utilities shall be done at the applicant’s expense;
E-24C All construction activities undertaken shall comply with the City’s General Plan and Municipal Code. In cases of conflict between the City’s Municipal Code, these standard conditions of approval, the governing priority shall be, to the extent legally permitted, as follows: 1) City’s Municipal Code regulations; 2) City’s General Plan; 3) Standard Conditions; and
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E-25 [Revisions to plans]
Any proposed change to the approved layout/use/activity on the site or any increase in the developed area of the site or any expansion or modification to the approved development, including changes to structures building locations, elevations, parking allocation, or landscaping shall require that a construction change be submitted to City for review and approval.
E-26 [Survey Monuments]
E-26A The perpetuation of survey monuments is required and intended to protect both public and private property rights in accordance with federal and state law.
Monument perpetuation shall be performed with every Drainage Plan and Street Improvement Plan. A land surveyor shall, upon completion of Drainage Plan, or new improvements, reset any monuments that have been destroyed due to the construction of the project and must file a post-construction Corner Record or Record of Survey with the County Surveyor.
E-26B A hold will be placed on the final inspection for all right of way permits and other types of permits that affect survey monuments. When Engineering Department receive confirmation of the filing of the post-construction Corner Record, or from the land surveyor, the hold will be released, and final inspection can be performed. 71 May 19, 2025 Item 13
Resolution No. DRB-2025-xx
DRB24-006
PASSED AND ADOPTED by the Design Review Board of the City of Del Mar this 26th day of March, 2025 by the following vote:
AYES:
NOES:
RECUSED: Board member Goodkind, Prater, and Jensen
ABSENT:
ABSTAIN:
_____________________________________
Greg Rothnem, Chairperson
Design Review Board
City of Del Mar, California
ATTEST:
___________________________________
Karen Brindley
Planning and Community Development Director
City of Del Mar, California
_____________________________
Glenn Warren, Chair
72 May 19, 2025 Item 13
From: Jim Sneed <[email protected]>
Sent: Monday, March 24, 2025 5:07 PM
To: Jean Crutchfield; Robert Scott
Subject: DRB 483 Avenida Primavera
Attachments: Scan_20250324_164744.pdf; SKM_C25825032416460.pdf Follow Up Flag: Follow up
Flag Status: Flagged
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Jean,
Please accept these two modifications to the referenced DRB application (see attachments):
1: Omit the two "Fruitless Olive" trees (mature ht. 25') in the front yard setback 2: Omit the chimney projection and change the fireplace to a direct vent heating appliance.
Jim Sneed
Bokal & Sneed Architects
858-481-8244
2 73 May 19, 2025 Item 13
From: Alice Brown <[email protected]>
Sent: Monday, March 24, 2025 10:34 PM
To: Jean Crutchfield
Subject: Parnell Home, 483 Avenida Primavera
Follow Up Flag: Follow up
Flag Status: Flagged
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Members of the Design Review Board,
I am writing to lend my support for the proposed remodel at 483 Avenida Primavera. I live directly across the street at 484 Avenida Primavera. We purchased the home in 1978 and have lived here since. I believe the applicant has shown great respect and consideration towards the neighbors and the community in their approach to the proposed development. It remains a single story, is compatible with the homes on the southside of Primavera, the design is in keeping with the coastal aesthetic, and bulk and mass is minimized. I believe they intend to live in their new home, and will be good neighbors and good members of the community.
After living for decades in Del Mar and witnessing the trend for large and larger and more expensive homes with basements and multiple ADUs beyond the 25% FAR, this is an extremely modest new home. Likewise I haven't found any reason to suspect there will be any future 'Spite Hedges" nor has there been any deliberate and intentional attempt to create vegetative screens prior to the design review process. Sadly, the real damaging vegetation was maliciously planted 25 years ago on another property.
I strongly hope that you will consider approving this project. It promises to be a lovely home and through collaboration and good will the end result will be enhanced ocean views and scenic vistas for all.
With respect and with many thanks,
Alice Brown
484 Avenida Primavera
Del Mar, CA 92014
2 74 May 19, 2025 Item 13
ATTACHMENT C
75 May 19, 2025 Item 13
76 May 19, 2025 Item 13
77 May 19, 2025 Item 13
78 May 19, 2025 Item 13
79 May 19, 2025 Item 13
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Ashley Jones, City Manager
Clem Brown, Assistant City Manager
Kseniia Izgarskaia, Senior Management Analyst
DATE: May 19, 2025
SUBJECT: Recap of the 2025 City Council Goals and Priorities Setting Workshop and Council Approved FY 2025-26 and FY 2026-27 City Work Plan REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council receive this report, which includes the approved Fiscal Year (FY) 2025-26 and FY 2026-27 City Work Plan reflecting Council feedback from the 2025 City Council Goals and Priorities Setting Workshop, and provide direction to staff as appropriate.
DISCUSSION/ANALYSIS:
On March 5, 2025, the City Council held a Goals and Priorities Setting Workshop (Workshop) to review and update the City Work Plan for FY 2025-26 and FY 2026-27, in preparation for the upcoming two-year budget process. At the Workshop, the City Council received an update on the work plan items that have or will be completed in FY 2024-25; reviewed and provided feedback on the FY 2025-26 and FY 2026-27 City Work Plan; and considered Councilproposed work plan items.
The City Council was supportive of the proposed updates to the FY 2025-26 and FY 2026- 27 City Work Plan as presented by staff at the Workshop. The Fiscal Years 2025-26 and 2026-27 City Work Plan (Attachment A) reflects some Tier 3 work plan items added by the City Council as follows: 1) Added an item to evaluate increasing the City’s solar capacity on City owned property; and 2) Added an item to create a new City Facilities Gas Appliances Inventory, evaluate the replacement of City gas-powered vehicles and equipment with electric as feasible, and for staff to work on a policy that prioritizes the purchase of electric appliances when possible for recommendation by Sustainability Advisory Committee and consideration by the City Council.
Throughout the year, staff will update the FY 2025-26 and FY 2026-27 City Work Plan as may be needed to reflect any new work plan items approved by the City Council.
Much of the workshop discussion focused on new work plan items proposed by individual Councilmembers for consideration by the full Council. Council consensus was to remove the following Council-proposed items from the list for future consideration: Shores Park 1 May 19, 2025 Item 14
City Council Agenda Report
2025 Goals and Priorities Setting Workshop Recap
May 19, 2025
Community Garden; 2050 Vision for Del Mar; reactivating the upper deck expansion project at the Powerhouse Community Center; and Cannabis/CBD Retail Sales/Stores Ordinance.
The City Council also discussed the remaining items on the FY 2025-26 Council-proposed Work Plan Items list and directed staff to return with more information on each item at a future meeting. A summary of the Council direction provided on these items along with a staff response for each is included in Attachment B.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
Funding needed for any approved FY 2025-26 and FY 2026-27 work plan items will be incorporated into the proposed FY 2025-26 and FY 2026-27 Operating and Capital Budget for the Council’s consideration during the May 2025 City Council Budget Workshop.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The purpose of this item is to memorialize the FY 2025-26 and FY 2026-27 City Council Goals and Priorities/City Work Plan.
ATTACHMENTS:
Attachment A - Final FY 2025-26 and FY 2026-27 City Council Goals and Priorities Attachment B - Summary of Proposed Council-Initiated Work Plan Items 2 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) 1 Short-Term Rentals (STR)
Regulation Administration
(New)
Issue RFP and complete implementation of an STR
administration platform including registration and
permitting, maintaining an STR database, monitoring
STR activity, compliance and code enforcement
support, community outreach, and TOT remittance and
auditing.
Staff is in the process of preparing a Request for Proposals (RFP) to hire a consultant who would manage short-term
rental (STR) administration with the City. The City aims to initiate contractor services as soon as possible with “go live” coordinated to begin when the California Coastal
Commission (CCC) approves the City’s STR regulations
(anticipated to be in late 2025).
FY2025-2026 Administrative Services
Planning
2 City Website ADA Compliance
(New)
Evaluate City Website ADA compliance and implement
solutions to maintain compliance and meet the newly
released DOJ mandate by April 2027 as required by law.
Staff is working with its website hosting vendor to analyze current state of compliance and evaluate solutions.
FY2025-2026
FY2026-2027
Administrative Services
Information Systems
3 Participation in Multiple
SANDAG Major Projects:
- San Diego LOSSAN Rail
Realignment
- DM Bluff Stabilization 5
- DM Bluffs Access
Improvements
- San Dieguito Double Track &
Special Events Platform
On-going coordination and work with SANDAG and the
public on significant CIP projects happening in parallel, including the San Diego LOSSAN Rail Realignment
Project; Del Mar Bluff Stabilization Project 5; Del Mar Bluffs Access Improvements Project (informed by the
Coastal Connections Conceptual Planning Study); and
the San Dieguito Double Track and Special Events
Platform project, which involves relocation of City
water/wastewater utility lines, a pedestrian
undercrossing, license agreements, and an
encroachment permit.
Coordination and participation with SANDAG on various
SANDAG projects affecting Del Mar is ongoing and
involves a substantial amount of City staff time from
multiple departments.
FY 2025-2026
FY 2026-2027
City Manager's Office
Public Works
Planning
City Attorney
4 Senate Bill 9 (SB 9)
Implementing Ordinance/LCPA
Ordinance/LCPA is in process to implement State law
provisions consistent with CCC guidance to harmonize
housing law with the Coastal Act. SB 9 provisions took
effect January 1, 2022; however, the CCC confirmed
that any application submitted prior to processing of the LCPA must be processed in accordance with the
existing certified LCP to ensure protection of coastal
resources. Coastal Commission certification is pending.
In-process. City Council adopted Ordinance in June 2023.
CCC certification action is pending. Final certification to complete project is anticipated summer 2025.
FY2025-2026 Planning
5 ADU Ordinance/LCPA for
Consistency with State Law
Ordinance/LCPA is in process for consistency with State law as needed to harmonize State housing law and the
Coastal Act and address inconsistencies previously
identified. Prepare and process amending
Ordinance/LCPA with CCC modifications for City
Council action as needed for Coastal Commission final
certification.
In-process. City Council adopted Ordinance in December
2023. CCC certification action is pending. Final
certification to complete project is anticipated summer 2025.
FY2025-2026 Planning
6 Tiny House Regulations (6th
Cycle Housing Element
Program 2F)
Ordinance/LCPA is in process to clarify that tiny houses are allowed in accordance with the ADU regulations.
Prepare and process amending Ordinance/LCPA with
CCC modifications for City Council action as needed for Coastal Commission final certification.
In-process with ADU Ordinance. City Council adopted
December 2023. CCC certification action is pending. Final certification to complete project is anticipated summer 2025.
FY2025-2026 Planning
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 3 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 7 Amend Central Commercial
(CC) Zone (6th Cycle Housing
Element Program 1C)
Ordinance/LCPA is in process to allow 20 du/ac density
to create adequate sites and facilitate affordable
housing. City must prepare and process amending
Ordinance/LCPA with CCC modifications for City
Council action as needed for Coastal Commission final
certification.
In-process. City Council adopted Ordinance April 2024.
CCC conditionally certified the LCPA February 2025. Final certification to complete project is anticipated by June 2025.
FY2025-2026 Planning
8 Process Ordinances to create
incentives and an Affordable
Housing Overlay Zone - (6th
Cycle Housing Element
Program 1D and 1I)
Utilize data from Phase II studies completed January
2023 to prepare Ordinance/LCPA creating an overlay
zone to apply objective design standards and provide
site-specific incentives for affordable housing projects on sites relied upon for the 6th Cycle Housing Element.
Will involve discussion of potential options related to scale and compatibility of development that could occur.
Action is required per Housing Element Program 1D due
to production of less than 30 lower income units by April 2025.
In-process. Will require Planning Commission
recommendation, City Council introduction and adoption of Ordinance, and Coastal Commission certification.
FY2025-2026
FY2026-2027 Planning
9 Prepare Fair Housing Materials
(6th Cycle Housing Program 6B)
Prepare and publish Fair Housing Materials in English
and Spanish in order to implement a component of
Program 6B, Affirmatively Furthering Fair Housing.
Materials will be made available on the City's website
and local non-profits.
In-process. Will coordinate with implementation of Housing Element Programs 4A/4B. FY2025-2026 Planning
10 Fairgrounds Housing Strategy
(6th Cycle Housing Element
Program 3A)
Secured Exclusive Negotiating Rights Agreement
(ENRA) with 22nd District Agricultural Association (DAA) in March 2024. City is utilizing findings of Phase I
feasibility studies to assist DAA with preparation and
processing of task orders and other tasks specified in
the ENRA for site selection and negotiation of a lease
agreement that aligns with the Fairgrounds strategic
planning process.
In-process. Continue to implement terms of ENRA, which
was approved by Fair Board February 20, 2024 and Del
Mar City Council March 4, 2024. Next steps include the
22nd DAA site selection, with feasibility studies continuing through March 2026 to facilitate site selection and other due diligence studies for solicitation of affordable housing developer.
FY2025-2026
FY2026-2027
Planning
City Manager's Office
11 Affordable Housing on CityOwned Properties at 10th Street and 28th Street (6th Cycle
Housing Element Program 3B)
Pursue Cycle 6 Smart Growth Incentive Program (SGIP)
funds to facilitate completion of feasibility and due
diligence studies (supplemental economic studies,
mobility access, environmental assessment, site design
feasibility, view corridor analysis, infrastructure and utilities assessment); affordable housing developer
selection, planning, engineering, and building plans;
CEQA documentation and entitlements for City
development project on City-owned vacant lot on 10th
Street to develop 4-8 units for lower income households per Housing Element Program 3B. Additionally, staff will evaluate next steps for the 28th Street site.
In-process and requires multiple steps. Preparation of City Council Resolution is in process for City Council
March/April 2025 to request authorization for SGIP grant submittal, which is due to SANDAG by April 11, 2025.
Grant funding will facilitate items included in description.
FY2025-2026
FY2026-2027 Planning
12 STR Permit Fee Ordinance
(New)
Prepare and process Ordinance to establish a STR
Permit Fee. Coordinate with consultant to identify the
associated cost for implementation of STR permit
issuance, monitoring, and enforcement.
In-process. RFP process to select consultant is in process.
Ordinance adoption anticipated summer 2025. FY2025-2026 Planning, Administrative Services, City Attorney 4 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 13 Short Term Rental
Regulations/Preservation of
Existing Housing Stock (6th
Cycle Housing Element
Program 5C)
Process Ordinance/LCPA to regulate short term rentals.
Update correlates with NC Zone Referendum
Settlement Agreement.
In-process. City Council adoption September 2024.
Coastal Commission certification review of
Ordinance/LCPA is pending and CCC certification action is anticipated in fall 2025.
FY2025-2026
FY2026-2027
Planning
City Attorney
14 General Plan Update: Safety
Element Update (6th Cycle
Housing Element Program 6H)
City must update the Safety Element per Housing
Element and State law. Update correlates with other
required updates relating to Environmental Justice
Element and Open Space Element updates, Fire Hazard
Severity Zone Map Update, and ADU Regulations
Update.
In-process. Planning staff is working with CalFire to
finalize a draft for public review and processing. Will require Planning Commission recommendation and City
Council approval to complete.
FY2025-2026 Planning
15 General Plan Update: New
Environmental Justice Element
(6th Cycle Housing Element
Program 6E)
City must create a new Environmental Justice Element
per Housing Element. Update correlates with other
required updates relating to the Safety Element and
Open Space Element updates.
In-process. Planning staff is preparing a draft document for public review and processing. Will require Planning Commission recommendation and City Council approval to
complete.
FY2025-2026 Planning
16 General Plan Update: Open
Space Element Update (SB
1425)
By January 1, 2026, City must update Open Space
Element to address specified climate resilience and
rewilding criteria to provide coordinated mitigation of impacts to new development. Correlates with
Environmental Justice Element and Safety Element
updates.
Not yet started. FY2025-2026
FY2026-2027 Planning
17 Residential Care Facilities (6th
Cycle Housing Element
Program 4A)
Prepare and process Ordinance/LCPA to clarify this
land use type and bring the regulations into compliance with State law. City is using HAP Grant funds to
implement by March 2026.
In-process. Will require Planning Commission
recommendation, City Council approval, and Coastal
Commission certification to complete.
FY2025-2026
FY2026-2027
Planning and City
Attorney
18 Emergency Shelters,
Transitional Housing, Supportive
Housing, and Low Barrier
Navigation Centers (6th Cycle
Housing Element Program 4B)
Prepare and process Ordinance/LCPA for compliance
with State law. Develop procedures and informational
handouts to connect people to resources. City is using
HAP grant funds to implement by March 2026.
In-process. Will require Planning Commission
recommendation, City Council approval, and Coastal
Commission certification to complete.
FY2025-2026
FY2026-2027
Planning and City
Attorney
19 Mid Cycle ADU Production
Evaluation (6th Cycle Housing
Element Program 2E) (New)
Prepare Mid Cycle ADU Production Evaluation that
accounts for data collected in the 2024 APR report to
HCD (March 2025) and identifies potential new
opportunities to create low income ADUs, which may
involve future processing and consideration of
amendments to existing incentive programs adopted in
December 2023.
Not yet started. FY2025-2026 Planning
20 Reasonable Accommodation
Regulation Zone Code
Amendment (New)
Prepare and process an Ordinance to create a new Del
Mar Municipal Code Chapter that will update regulations for reasonable accommodation requests consistent with
applicable State and Federal Fair Housing regulations.
Relates to Housing Element Program 7F.
Not yet started. FY2025-2026 Planning and City
Attorney
5 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 21 Update to Building and Fire
Codes (New)
Prepare and Process Ordinance to adopt the latest
California Building and Fire Codes and incorporate local modifications as desired. Routine update processed
every three years. New Codes will be effective January
1, 2026.
Not yet started. FY2025-2026 Planning and City
Attorney
22 Annual Water System Priority
Improvements Water System repairs and improvements.
Preparing bid documents to complete high priority valve repairs throughout City. Construction anticipated in spring 2026.
FY2025-2026
FY2026-2027 Public Works
23 Annual Wastewater System
Priority Improvements Wastewater System repairs and improvements.
Project modified once USEPA FY24 Community Grants
Project Funding received. Preparing application documents for federal review. Design to be completed in FY2025-
2026.
FY2025-2026
FY2026-2027 Public Works
24 Annual Storm Drain System
Priority Improvement
Replace storm drain facilities that have surpassed their useful life.
Project modified once USEPA FY24 Community Grants
Project Funding received. Preparing application documents for federal review. Design to be completed in FY2025-
2026.
FY2025-2026
FY2026-2027 Public Works
25 Annual Bike Route Repairs Repair bike lanes on major arterials; CDM, JDB, Via de la Valle, Carmel Valley Road.
Work to be completed as part of Annual Pavement
Management Program.
FY2025-2026
FY2026-2027 Public Works
26 Annual Pavement Management
Program (baseline)
Annual Roadway Repairs to Major Arterials and
Residential Streets.
City staff is working with Del Mar Fairgrounds staff to consider striping and pavement improvements on Jimmy
Durante Blvd.
FY2025-2026
FY2026-2027 Public Works
27 Annual Small Area Pavement
Repair Contract Citywide small area asphalt paving/repairs. Occurs twice per year depending on repair quantities. FY2025-2026FY2026-2027 Public Works 28 Camino del Mar Bridge
Replacement Project
Replace Camino del Mar Bridge over San Dieguito River
in accordance within Federal Highway Bridge Program
requirements.
Design documents are at 65% complete and most
resource agency permits are completed. Design will be
completed by December 2025. Caltrans review for
construction approval and Construction Management
procurement will begin in early 2026. Project construction scheduled to begin December 2026.
FY2025-2026
FY2026-2027
Public Works
Planning
29 Riverpath Del Mar Phase 3 Extend Riverpath Del Mar from Grand Avenue Bridge to Crest Canyon.
Continuing to work on grants to secure construction
funding. Construction targeted for September 2025, but
may need to be pushed to 2026 due to uncertainty with
various grant funding timelines; timing will need to be coordinated with Crest Canyon Undergrounding to avoid
construction overlap.
FY2025-2026
FY2026-2027
Public Works
Planning
30 Utility Undergrounding District
1A (Stratford South)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.
City Construction substantial completion by March 2025.
Final paving to be completed after Utility companies
construction. Homeowner Service Laterals estimated
completion May 2025. Utility Companies estimated
completion by end of 2025.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
31 Utility Undergrounding District
X1A (Crest Canyon)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.
Design and permitting completed March 2025. SDG&E IFC
bidding phase another 5 months. Construction targeted to begin Fall 2025 and last approximately 18 months.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
32 Utility Undergrounding District
1B (Stratford North)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.
SDG&E preliminary design completion February 2025.
Design and permitting currently paused until FY 2026-
2027. Construction targeted to begin in Early 2029. Final decision pending City Council.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
6 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 33 Utility Undergrounding District
25th Street (20A) (New)
Undergrounding of above ground dry utilities into joint trench and underground service laterals. Funding
included as part of Rule 20A.
District formation completed August 2024. Design targeted to start FY 2025-2026. Construction needs to be completed by December 2030 to use 20A funds.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
34 Water Valve Replacement
Project
Replace broken water valves as identified in
maintenance program. Occurs annually usually around April of each year. FY2025-2026FY2026-2027 Public Works 35 Major Facility Repairs
Essential building (City Hall, Library, Public Works,
Community Services, etc.) repairs including exterior,
doors/windows, electrical, plumbing, HVAC, fire and
security systems.
Work will occur throughout each fiscal year. FY2025-2026 FY2026-2027 Public Works
36 Storm Drain Capture Devices
A "storm drain capture device" is a system installed at a storm drain inlet designed to catch and trap debris,
primarily trash, before it enters the storm drain system and flows into waterways. This is required by California Regional Water Quality Control Board. The City
installs/replaces approximately 7 storm drain capture
devices per year. The exact number and locations of the devices are determined based on the results of annual
inspection and the proximity to sensitive ocean
reception points.
Occurs annually usually around or by June of each year. FY2025-2026 FY2026-2027
Public Works
Clean Water Consultant
37 Jimmy Durante Boulevard Bike
Lane Modification Project (New)
Safety enhancements to modify four curb inlets along
northbound Jimmy Durante Boulevard between Luzon
Avenue and San Dieguito Drive.
Engineering evaluation complete. Recommended remove
and replacing the existing five (5) Type C Curb inlets and Concrete Aprons with modified Type B Curb inlets.
FY2025-2026 Public Works
38 Amendment to City of San
Diego Wastewater
Transportation and Disposal
Agreements
Identify options to amend Metropolitan Wastewater
Commission Treatment and City of San Diego
Wastewater Transportation Agreements for Council
consideration. The City currently transports majority of its wastewater to the San Elijo Joint Powers Authority
water reclamation facility in Encinitas via Solana
Beach's system.
Amendment discussions with City of San Diego and
Regional Wastewater Commission JPA underway.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
39 Jimmy Durante Boulevard Bluff
Repair Project
Design and construct improvements to permanently
protect bluff in City right of way along Jimmy Durante
Boulevard.
60% Engineering Design and draft CEQA Notice of
Determination Complete. Scheduled informational Item at April 7, 2025 City Council Meeting.
FY2025-2026 Public Works
Planning
7 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) 1 Enterprise Resource Planning
(ERP) System Selection
Process
The City's current financial system will sunset on March 1, 2027. To ensure timely selection and implementation of
new financial system, the solicitation process for a
replacement ERP system began in mid-2024.
Began reviewing options and pricing of new system
in 2023. Vendor selection and contract approval are
planned for Council consideration in April-May 2025
with project initiation anticipated in May-June 2025
FY2025-2026
FY2026-2027
Administrative Services
2 Cost Allocation Plan Update
The last update to the City's cost allocation plan was
completed internally in 2016, and needs to be updated (best practice is to complete every 5 years). This is a multi-year process that is expected to begin in July 2025 and involves issuing a Request for Proposal (RFP) to hire a consultant to assist with this effort.
Goal is to start the process by issuing a RFP for
consulting services in FY 2025-26, with the goal of
completing an updated Cost Allocation Plan by end
of FY 2026-27.
FY2025-2026
FY2026-2027 Administrative Services
3 Civic Center Operations Guide Comprehensive update to the City’s facility use policies, including proposed updates to the list of eligible non-profits.
Staff brought an initial discussion item to Council on
January 22, 2024. Staff continues working on the
item in collaboration with the Council subcommittee
with plans to return to the Council with
recommended changes in 2025.
FY2025-2026 Administrative Services
4 Climate Action Plan Update
With support from a consultant, staff will update the City's 2016 Climate Action Plan, Greenhouse Gas (GHG)
Inventory, and mitigation strategies to align with other CAPs in the region and industry best practices.
Staff will issue an RFQ in FY2024-2025 to hire a
technical consultant to assist the City developing
new GHG inventories, updating the CAP, associated
mitigation strategies, and monitoring. In FY2024-
2025, staff will apply for Cycle 6 SGIP grant funds to
complete the update (April 2025). The CAP Update
will be completed in FY2025-2026.
FY2025-2026 City Manager
5 Solar Energy Partnership (6th
Cycle Housing Element
Program 6D)
Partner with programs like CEA or the Center for
Sustainable Energy to install solar on multi-unit, lower income housing to meet renewable energy goals in Climate Action Plan.
Staff is analyzing available programs, but has not yet
entered into a partnership. FY2025-2026 City Manager Planning 6 Citywide Curbside Management
Inventory (New)
Staff has identified a need to conduct a comprehensive
curbside management inventory of all existing red curbs and "no parking" areas along public streets. Working with the City's traffic Engineer, MBI, staff will coordinate with the Fire Department to review intersections for accessibility and validate the City's existing red curbs. Finally, the data will be used to calculate the City's available parking supply to assist with compliance reporting requirements of the City's Coastal Development Permit.
MBI has developed a scope of work totaling
$135,500 to complete this work. If approved, the
project would be completed in FY 2025-2026.
FY2025-2026
City Manager
Planning
Public Works
Community Services
Fire Department
7 Housing Acceleration Program
(HAP) Grant Funding - Cycle 2
SANDAG awarded Cycle 2 HAP grant funding (October
2023) for implementation of the City's Housing Element
including $1.5 million capital funds for Fairgrounds Housing project and $181,000 planning funds for Objective Design Standards and 4A/4B Supportive Housing Ordinance.
Funding applies to work starting January 1, 2024. HAP
grant funds must be expended by March 2026.
In-process through March 2026. FY2025-2026 Planning
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 8 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 8 Tree, Scenic Views, and
Sunlight Ordinance (TSVS)
Update
Prepare and process and amendment to the TSVS
Ordinance.
In-process. The City Council identified Guiding
Principles and Objectives in September 2024 and
staff is preparing the Ordinance. Will require
Planning Commission recommendation (anticipated
March 2025), City Council introduction and adoption
(anticipated May 2025).
FY2025-2026 Planning
9 Comprehensive Tree Policy and
Regulatory Standards Update
Revise existing City tree policies for both public and private trees, with an overall goal of protecting and enhancing the City’s urban forest tree canopy while managing the City’s wildfire risk.
Anticipated to start summer of 2025. FY2025-2026 Planning 10 Amend Sand Compatibility
Opportunistic Use Program
(SCOUP) Permits with
Resource Agencies to Account
for Change in San Dieguito
Lagoon Conditions (New)
Prepare and process permit applications with United States Army Corps of Engineers (USACE) and Regional Water
Quality Control Board (RWQCB) to amend the existing
SCOUP permits to allow the City to accept beach quality sand for beach nourishment when available. The permit
issued by USACE in July 2024 impacted the feasibility of City implementation due to the restrictive limits on sediment quantities imposed and USACE's large volume sand
placement in Encinitas and Solana Beach in 2024.
Work has not yet started. FY2025-2026 Planning
11 San Dieguito Lagoon Shoreline
Protection Planning Project
(Levee/Trails) and
Implementation of State Parks
Grant Funding (New)
City and San Dieguito River Park JPA are coordinating on a joint project to develop living levees and trails along the north and south banks of the San Dieguito River. State
Parks awarded $500,000 grant funding to City and $1.3
million to the SDRP JPA. The City executed task orders with Dudek ($500,000) and kicked off work in January 2025 to complete environmental, engineering, and permitting task orders. A MOU with SDRP JPA will be executed to facilitate completion of additional task orders using grant funds
through June 2027. This effort correlates to new City CIP project.
In-process through June 2027. FY2025-2026
FY2026-2027
Planning
Public Works
12 Review and Update the Carmel
Valley Precise Plan (CVPP)
Comprehensive review and potential updates to the CVPP, through the appropriate process (entitlements,
environmental review, public participation, etc.), as may be recommended by staff/City Attorney's office.
The City Attorney initiated the review of the
CVPP. Should the CVPP need to be updated, a
completion date of Fall 2026 is anticipated.
FY2025-2026
FY2026-2027
Planning
City Attorney
13 Evaluate updating Del Mar
Municipal Code Chapter 24.70
(lot line adjustments) (New)
Evaluate updating lot line adjustment/lot consolidation regulations, with consideration of requiring a lot line adjustment parcel map for any lot line adjustments or lot consolidation. Update would require processing a Zone
Code Amendment and preparing an Ordinance; Planning
Commission recommendation and City Council introduction and adoption of Ordinance.
Work has not yet started. FY2026-2027 Planning and
Engineering
14 San Dieguito Drive
Improvements
Construction of San Dieguito Drive between Racetrack View Drive and Oribia Road as part of an approved assessment district.
Construction anticipated after Work Zone 1 of UUD
X1A (Crest Canyon) in FY 2025-2026. FY2025-2026
Public Works
City Manager's Office
Planning
9 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 15 29th Street Seawall and Beach
Access
Design and permit the northern half of the sea wall and beach access.
Conceptual design and cost estimate is proceeding
FY 2024-2025. Design and permitting is targeted to
begin FY 2025-2026 and construction in FY2026-
2027.
FY2025-2026
FY2026-2027 Public Works
16 Caltrans Bridge Inspection
Program Recommended Bridge
Repairs
Critical bridge infrastructure repairs recommended by
CALTRANS as a result of annual inspection of the City's five bridges.
Bridge inspections identified concrete and
miscellaneous repairs needed at three City bridges.
Project will need to be designed and put out for
public bid. Project on hold until after programmatic
EIR is completed in 2025.
FY2025-2026 Public Works
17 Stratford Court South Pavement
Improvements
Paving improvements for the Stratford Court South area
following the undergrounding project. Grind & overlay
improvements for low PCI (Pavement Condition Index)
streets of Stratford Court from 4th St to 12th St, Little Orphan Alley, and Melanie Way. Pavement sealing
application for other streets within the Stratford Court South UUD 1A District with trench lines.
Construction targeted after UUD 1A (Stratford Ct
South) in FY 2025-2026. FY2025-2026 Public Works
18 Crest Canyon Pavement
Improvements (New)
Paving Improvments for the Crest Canyon area following the undergrounding project. Grind & overlay improvements for portions of low PCI (Pavement Condition Index) streets of Zuni Dr, Avenida Primavera, and Serpentine Dr. Pavement sealing application for Crest Road and adjacent streets with trench lines.
To be included as alternative bid item with UUD X1A
(Crest Canyon). Construction targeted after UUD
X1A (Crest Canyon) end of FY 2026-2027.
FY2026-2027 Public Works
19 Public Right of Way (ROW)
Vegetation Maintenance
Regulations (New)
Development of an Ordinance regulating the maintenance
of private property vegetation and trees by private property owners, if the vegetation encroaches on the City's right-ofway.
Work has not yet started. The Ordinance would
make clear that maintenance and related liability of
vegetation originating from private property in the
public ROW is the responsibility of the property
owner who owns the vegetation, not the City.
FY2025-2026 Public Works
Planning
10 May 19, 2025 Item 14
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) 1 California Municipal
Treasurers Association
(CMTA) Investment
Policy Certification
Program
Pursue CMTA Investment Policy Certification. CMTA
program provides professional guidance and assistance in developing and/or improving investment policies that meet industry best practices for California's public sector
agencies.
Begin certification process in July/August 2025.
Will solicit feedback from the City's Finance
Committee.
FY2025-2026 Administrative Services
2 Citywide Plaque Policy
Development of a City plaque policy that is consistent with the City's branding guide for consideration by the City Council in FY 2025-26.
The item is on the Parks & Recreation Committee
Work Plan for FY2025-26. FY2025-2026
City Manager's Office
Planning
Public Works
3 Del Mar Foundation
Proposal to Plant 40
Trees in Del Mar
The Del Mar Foundation has proposed to plant 40 trees
throughout Del Mar to commemorate their 40th Anniversary.
The Council referred the proposal to staff and the Parks and Recreation Committee for further vetting and a
recommendation.
Del Mar Foundation's proposal includes trees on
private property, City replacement trees, and new
trees in public spaces. DMF has paid to replace
15 City trees and plant 8 additional private trees.
The Parks & Recreation Committee has
recommended for approval new City trees. City
staff has recommended DMF complete
community outreach and further refine the
proposal, if necessary, before moving forward to
City Council.
FY2025-2026 Public Works
4 Major Arterial Median
Improvements
Design of drought tolerant landscaping and irrigation
efficiency enhancements along major arterial median
segments, currently planned for four locations as Phase I of project.
CDM 15th Street to San Dieguito River Bridge; Jimmy
Durante Blvd/Via De La Valle Triangle; Jimmy Durante
Roundabout to CDM Merge; and CDM 4th to 9th Street.
Landscaping palette and conceptual design is
currently underway for FY 2024-2025. Final
design is anticipated FY2025-2026 with
construction in FY2026-2027. Work will continue
on this project as time permits based on CIP
project management staff capacity.
FY2025-2026
FY2026-2027 Public Works
5 Native American Plaque
Development of a proposal for content and location for
placement of a sign honoring the Native American history in Del Mar by the Parks and Recreation Committee in FY 2024- 25 for City Council consideration in FY 2025-26.
Parks & Recreation Committee has reviewed work
for a panel at Grand Avenue Bridge. Second
proposal for smaller rock or monument along
Riverpath trail forthcoming.
FY2025-2026 Public Works
City Manager's Office
6 Solar Capacity on City
Owned property
Evaluate the possibility of increasing the City’s solar capacity on City owned property.
The work will commence in FY 2025-2026. the
Sustainability Advisory Committee (SAC) will
support staff in research funding prospects to
support City electrification and the expansion of
solar on City facilities. Staff will work with the
Public Works Department on more technical
components of understanding facility capacity.
FY2025-2026
FY2026-2027 City Manager's Office
7 City Facilities Gas
Appliances Inventory
Development of a policy that prioritizes the purchase of electric appliances when possible for recommendation by Sustainability Advisory Committee and consideration by the City Council.
The work will commence in FY 2025-2026. FY2025-2026 Public Works City Manager's Office
TIER 3: Dicretionary/Non-Essential Work Plan Items That Could be Differed or Eliminated (Not Required) 11 May 19, 2025 Item 14
FY 2025-26 City Council Goals & Priorities Workshop
List of Council-Identified Proposed Work Plan Items
1) Turn the Design Review Guidelines into Design Review Ordinances There was Council consensus to move forward with turning the design review guidelines into design review ordinances.
Staff Follow-Up: This effort will first require obtaining clear direction from the City Council regarding its expectation. Once that information is obtained, it is anticipated that staff will either be 1) drafting an ordinance to amend DMMC Chapter 23.08 (Design Review) to incorporate the Design Guidelines into that Chapter as regulatory “standards of review” for DRB permit approval; or 2) incorporating the Design Guidelines into Title 30 of the DMMC (Zoning Code) as regulatory development regulations. Staff will need to study the alternatives in consultation with the City Attorney to determine the most appropriate way to proceed and what procedural changes to the development review/permitting process should be considered, if any. If it is determined that incorporating the Design Guidelines in the Zoning Code would be most beneficial to the development review process, processing a Local Coastal Program Amendment (LCPA) with the Coastal Commission will be required. It should be noted that the Design Guidelines are divided into three sections, Single-Family Residential, Multi-Family Residential, and Commercial.
No outside consultants will be required for the drafting of an ordinance to amend the Municipal Code.
However, it is estimated that approximately 30 hours of City Attorney time will be required.
Given the priority placed on special projects currently underway and staff capacity, it is anticipated that this work effort could commence at the beginning of 2026 (Jan./Feb.) and would take approximately 6-8 months to complete the City process. There would be an estimated additional 12-18 months of processing time if LCPA is required.
Because the Design Guidelines are already incorporated heavily into the discretionary development review process but in a less “regulatory” fashion, staff would suggest that City Council categorize this as a Tier 2 or Tier 3 priority item and not delay or defer any other item currently on the Planning Department’s workplan in order to start this one sooner. 2) Reconsider Advisory Committee Structure
Council consensus was to form a subcommittee of Mayor Gaasterland and Deputy Mayor Martinez to evaluate potential revisions to the City’s advisory committee structure with the goal of bringing any proposed changes to the City Council for consideration before the end of the calendar year with changes going into effect in 2026.
Staff Follow-Up: Council directed a subcommittee comprised of Mayor Gaasterland and Deputy Mayor Martinez to work with City staff to evaluate potential revisions to the City’s advisory committee structure and related policies/practices. The initial recommendations will be presented to City Council on May 5, 2025, with the goal of bringing any additional proposed changes to the Council for consideration before the end of the calendar year. This item is expected to have minimal cost impacts, and it is estimated to require approximately 10-20 staff hours. 3) Amend City Appeals Procedure Consider Modifications to the Del Mar Municipal Code.
Council consensus was to direct staff to work with the City Attorney’s Office to evaluate the appeal procedure for administrative approvals with the goal of streamlining the process to put the appeal decision in front of the right decision-making body.
Staff Follow-Up: This effort will involve staff collecting and reviewing appeal procedures from neighboring agencies and other coastal agencies of a similar size. Staff will then work with the City Attorney’s Office to identify options for Council consideration of potential code revisions that would be effective for Del Mar. If the Council decides to proceed with code changes, staff will prepare an ordinance for City Council’s consideration and adoption. It is anticipated that this effort will include conducting the research, preparing and presenting options to Council, and drafting a related ordinance, all of which will take approximately 25 staff and City Attorney hours. 12 May 19, 2025 Item 14
4) LOSSAN Rail Realignment Lobbying
There was Council consensus to for staff to work with the City’s consultant Townsend Public Affairs to get cost estimates and more information about what would be involved in the LOSSAN Rail Realignment lobbying effort as proposed by Council.
Staff Follow-Up: Staff will work with Council to understand how Townsend Public Affairs (TPA) and/or other outside consulting resources could support LOSSAN Rail Realignment advocacy, obtain estimated costs, and determine next steps.
5) Options to Obtain Resident Input on How/Whether to Continue Undergrounding Program There was Council consensus in support of having staff gather more information about the various options (ballot measure, survey, etc.) for the Council to receive resident input on whether to continue with the Citywide Undergrounding Program.
Staff Follow-Up: The City Council could consider various options for receiving resident input on the Citywide Undergrounding Program including conducting an informal survey distributed by staff, conducting a formal community survey led by a specialized consultant, holding community workshops or public City Council discussions to solicit feedback, and/or placing a measure on the November 2026, General Municipal Election ballot. These options vary in cost and staff time.
As an example, a city-initiated ballot measure is estimated to cost $30,000-$40,000 and would take approximately 50 staff and City Attorney hours, and the last formal third-party community survey conducted by the City in 2016 cost $21,000.
6) Bike Lanes Safety Improvements
The Council discussed looking for opportunities to improve bike lane safety when possible, such as through the existing Jimmy Durante Bike Lane Improvement workplan item.
Staff Follow-Up: Staff proactively works with City traffic engineers and bicycle advocacy groups to identify bicycle lane safety improvements. The physical improvements are typically integrated into the City’s Pavement Management Program because fresh asphalt pavement is the City’s best opportunity to install the improvements with new thermoplastic striping.
For example, staff has been working with the City’s Traffic Engineer, Del Mar Fairgrounds (including Del Mar Thoroughbred Club), and bicycle advocacy groups to improve bicycle safety along Jimmy Durante Boulevard. The improvements are targeted for installation after Jimmy Durante Boulevard receives a fresh asphalt grind and overlay in late 2025/early 2026. Previous bicycle lane improvements along the City’s major arterials include narrower vehicle lanes, wider bicycle lanes, and green conflict zone striping.
The cost of this work is included in the funding for the City’s Pavement Management Program. The City also budgets an additional $60,000 annually for major arterial bike route repairs. This work is ongoing and operational.
7) Traffic Speed Calming
Council consensus was for staff to work with the City’s contract Traffic Engineer to weigh in on whether the City can reduce the speed by 5mph without a speed study; evaluate other traffic calming measures for major arterials; and if necessary, complete speed surveys which would allow the City to set the speed limit within 5 mph of the 85th percentile and then reduce it further by 5 mph.
Staff Follow-Up: Staff proactively works with City traffic engineers and the Traffic Parking Advisory Committee (TPAC) to conduct speed surveys and post the lowest possible enforceable speed limits in compliance with California Vehicle Code. As an annual work plan item, staff works with TPAC to identify major arterial roadway segments to conduct speed surveys with a goal to lower posted speed limits. TPAC’s proposed FY 2025-26 Workplan includes a speed survey item where: 1) TPAC will identify major arterial segments for staff to conduct speed surveys; 2) Staff will conduct the speed surveys and round the 85% percentile to the nearest 5 mph limit; and 3) then potentially reduce the posted speed limit by an additional 5 mph as recommended by the City Traffic Engineer. 13 May 19, 2025 Item 14
The City also proactively identifies and installs traffic calming measures along major arterials such as narrower vehicle lanes, wider bicycle lanes, green conflict zone striping, pedestrian bulb outs, pedestrian activated flashing crosswalks, proactive traffic striping, and retro-reflectivity traffic signage.
These activities are ongoing and routine, and funded annually through the City’s approved operating budget or incorporated into capital improvement projects as appropriate. 8) Smoke Free City Signs to Enforcement Ordinance
Council consensus was for staff to explore potential enforcement options including following up with apartment complexes where people smoke outside; increasing enforcement activities by the City’s Beach and Community Patrol Officers (BCPO); partnership with Del Mar Village Association (DMVA); and consideration to place additional no smoking signage in key areas, including the Del Mar Plaza.
Staff Follow-Up: Signs in one of the areas discussed, 4th Street and Stratford Court, were recently replaced based on a recommendation from Community Services due to several recent contacts on the sidewalk adjacent to the high-density housing complex noted in the Goals and Priorities discussion. Community Services will perform an assessment of current signage, most of which is in City parks and public beach accesses, and refresh or replace the existing inventory. The two areas noted by Council were the 4th Street and Stratford Court location and the public sidewalk adjacent to the Plaza along the 1500 block of Camino Del Mar. Community Services will identify potential locations for signage in the public ROW to add non-intrusive “No Smoking” signage in accordance with the City’s municipal code related to smoking. Other areas of the City with frequent complaints or recommended by Council may also be considered. Staff does not anticipate additional costs beyond the City’s approved operating budget to provide enforcement and add or replace signage, as needed.
9) Electrification Incentivization
Council consensus was for staff to look for opportunities to incentivize the implementation of electrification specifically for new construction or major remodels.
Staff Follow-Up: Staff and the Sustainability Advisory Committee (SAC) will continue to research and gather information about high-performance reach codes similar to one recently adopted by the City of Encinitas. Staff has not been directed by the Council to develop a high-performance reach code, as the City Attorney continues to advise a “wait and see” approach to any electrification ordinance (i.e., a highperformance reach code) due to recent court rulings that have challenged and overturned ordinance that require building electrification.
it is estimated that moderate staff time would be needed to research high- performance reach codes and to coordinate with SAC and organizations that offer electrification incentives. Given that staff’s primary focus for FY 2025-26 will be on the City’s Climate Action Plan update, it is anticipated that staff can bring an informational update on this topic to the Council by the end of calendar year 2025. 10) City Facilities Gas Appliances Inventory
Council consensus was to add creation of a City Facilities Gas Appliances Inventory to the FY 2025- 2026 Citywide Work Plan as a Tier 3 Priority; to add the item to the Sustainability Advisory Committee (SAC) FY 25-26 Workplan; and for staff to work on a policy that prioritizes the purchase of electric appliances and vehicles when possible for recommendation by SAC and consideration by the City Council.
14 May 19, 2025 Item 14
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: City Councilmembers
FROM: Mayor Terry Gaasterland and Deputy Mayor Tracy Martinez Via Ashley Jones, City Manager
Prepared by Sarah Krietor, Administrative Services Manager/City Clerk DATE: May 19, 2025
SUBJECT: Initial Recommendations from the Committee Streamlining Taskforce REQUESTED ACTION/RECOMMENDATION:
The Committee Streamlining Taskforce (Taskforce) recommends that the City Council: 1) Adopt the Resolution (Attachment A) implementing changes to the committee structure related to membership categories and committee size; 2) Adopt the Resolution (Attachment B) dissolving the Arts Advisory Committee; 3) Approve bi-annual and otherwise as-needed meeting schedule for the Traffic and Parking Advisory Committee; 4) Direct staff to return to the City Council with an Ordinance to eliminate ex-officio positions on the Design Review Board; and 5) Provide additional feedback and direction to staff as appropriate.
BACKGROUND:
The City of Del Mar benefits greatly from a robust advisory committee system made up of talented volunteers who generously donate their time to help the City achieve its goals and navigate complex challenges. In comparison to other small cities in San Diego County, the City of Del Mar has a higher volume of advisory. This is by design and reflects the great value that the City places in its committee system and members.
In addition to the quasi-judicial Design Review Board (DRB) and Planning Commission (PC), the City currently has seven active advisory committees including Finance, Measure Q Citizen Oversight, Parks & Recreation, Lagoon, Traffic & Parking, Sustainability, and Undergrounding Program. The Arts and Shores Parks advisory committees are currently on hold.
Advisory committee membership currently varies from five to seven members depending on the committee, with each committee meeting from two to five times per year depending on the mission and work plan of the committee.
Advisory committee operations are governed by Council-approved committee charters, Del Mar Municipal Code (DMMC) Chapter 2.30, City Council Policy 200 - City Council Advisory Committees, Board and Commissions (Policy 200), City Council Policy 204 - Advisory Committee Work Plans, and City Council approved Standard Operating Procedures (SOP) for Advisory Committees.
1 May 19, 2025 Item 15
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 19, 2025
At the 2025 City Council Goals and Priorities Workshop, the City Council identified the review of the City’s existing committee system as a priority Council-proposed project with the goal of strengthening and empowering committee members to contribute to important City initiatives in more substantive ways while streamlining the City’s committee structure to further align committee efforts with the City Council’s goals and priorities work plan, which has evolved over the last five years.
The City Council assigned Mayor Terry Gaasterland and Deputy Mayor Tracy Martinez to serve on the Committee Streamlining Taskforce (Taskforce) to complete the review. Additionally, Policy 200 Section I requires that the Council review the City’s advisory committee structure at least every four years. The last review was completed in December 2022, making this review process timely under the City’s policy requirements.
DISCUSSION/ANALYSIS:
The Taskforce is in process of a comprehensive review of the City’s committee system and is making recommendations on how it could empower committees to more effectively advise the City Council on critical projects and community issues and be more consistent with the committee structure of other public agencies in San Diego County. At this point in the process, it is necessary for the Taskforce to bring initial recommendations related to membership size, membership categories, and status and meeting frequency of certain committees to the City Council for consideration to avoid operational issues with committee appointments in the interim.
Membership Categories
Certain committees, boards, and commissions have membership categories consisting of exofficio and business representatives. These categories are also described in Policy 200 Section D - Advisory Committee Membership Categories. The Taskforce reviewed these membership categories and proposes the following changes.
Ex-Officio Members
The City has a history of including ex-officio members on the DRB and certain advisory committees. While ex-officio means “from the office” in Latin and commonly refers to someone who serves on a committee because of another title or position they hold rather than being elected or appointed, for the City of Del Mar ex-officio has meant an expert non-voting member appointed to the committee to advise members on certain subject matters. However, subject matter experts do not have to be on a committee in a formal ex-officio capacity in order to advise the committee as may be needed based on the committee work plan.
Design Review Board: Provisions governing the DRB membership requirements are set forth in DMMC Chapter 2.38. The DRB is comprised of seven voting members, a non-voting ex-officio primary member, and a non-voting ex-officio alternate member. The ex-officio positions rotate annually, and ex-officio members serve a two-year term while voting DRB member serve fouryear terms.
In recent years, it has been difficult to fill ex-officio vacancies on the DRB with qualified experts (professional architect or planner as required by DMMC 2.38.020(D)). The City has been recruiting to fill the ex-officio positions on DRB unsuccessfully for over a year, with both positions remaining vacant.
2 May 19, 2025 Item 15
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 19, 2025
Staff recommends the City Council provide direction whether to return with an ordinance amending DMMC Chapter 2.38 to remove the ex-officio DRB positions. If directed, staff would return with an ordinance for Council consideration at a meeting in May 2025 and would close the current DRB ex-officio member recruitments on the City’s website.
Sustainability Advisory Committee (SAC): The SAC is the only active City committee to still have ex-officio positions. The current SAC membership structure is five voting members and two ex-officio, non-voting members.
The Taskforce recommends the City Council adopt a Resolution (Attachment A) eliminating nonvoting, ex-officio positions from the SAC and removing references to ex-officio members from Policy 200. This change will allow all residents interested in serving on advisory committees to do so in a capacity that allows them to vote. It will also allow committees to receive guidance, during meetings or subcommittee meetings, from expert staff, consultants, outside stakeholders, nonprofits, and members of the public with more flexibility and responsive to the committee’s work plan, which changes each year as Council priorities change.
Alternatively, if the City Council would like to have the option to fill an ex-officio seat on SAC, it could direct the City Clerk to amend the committee’s charter to state, “The Committee may also have one (1) ex-officio non-voting member, preferably with an environmental or sustainability background.”
Business Representative Members
Currently, the Traffic and Parking Advisory and the Measure Q Citizen Oversight Committees are the only active committees to have a seat designated for a business representative. Council Policy 200 Section D defines business representative as “business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.” Historically, these seats have been difficult to fill as local business owners have not frequently applied to serve.
Currently, the Measure Q Citizen Oversight Committee charter specifies that it is the Council’s “goal that one (1) [member] is from the Del Mar business community.” This gives the City the flexibility to recruit any resident to fill the vacancy with a preference for a business representative.
The Traffic and Parking Advisory Committee (TPAC) has one seat for a business representative; however, unlike Measure Q, TPAC’s charter requires the seat to be filled by business representative. While the City benefits greatly from the service of its current TPAC business representative who also currently serves as TPAC Chair, this seat has been historically difficult to fill due to the business representation requirement.
For consistency between committees and flexibility when recruiting, the Taskforce recommends the Council adopt the Resolution (Attachment A) to amend TPAC’s charter to make it clear it is preferred, but not required, that one voting member seat be filled by a business representative and to approve similar revisions to Council Policy 200.
Membership Size
The City Council discussed optimal committee membership size in 2022, during its last review of the committee structure. At that time, optimal membership size from five to nine members was 3 May 19, 2025 Item 15
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 19, 2025
considered, with some Councilmembers expressing a desire to reduce committee membership to five members. At the time, some committees had as many as eleven members.
The City Council settled on a committee membership of seven to nine total members, including ex-officio members, at the recommendation of the committee’s Council liaisons and approval of the full City Council (Council Policy 200 Section E6). Additionally, it was decided that if a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and willing to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
Currently, Finance, Lagoon, Undergrounding Program, Parks & Recreation, and Traffic & Parking Advisory committees have seven voting members. Measure Q Citizen Oversight and SAC have five voting members, with SAC having two additional non-voting ex-officio members as referenced above.
Based on several factors including scheduling considerations, staff time spent on committee recruitments, various studies (such as Hackman and Vidmar; Ivan Steiner; American Psychological Association) that show optimal group size for collaborative work efforts, and lower numbers of applicants to serve on advisory committees in recent years, the Taskforce recommends the City Council adopt a Resolution (Attachment A) amending Policy 200 to revise the maximum committee membership to five members for the following committees: Finance, Parks & Recreation, Lagoon, Sustainability, and Traffic & Parking. If approved by the City Council, the membership for each committee would be reduced to five members over time through attrition.
The resolution will also authorize and direct the City Clerk to revise the membership section of the committee charters accordingly. Due to its robust work plan and its aim to include members from districts just completed, districts underway and districts to follow, it is recommended that the Undergrounding Program Advisory Committee (UPAC) membership remain at seven active members. With this change, all committees would have five voting members except UPAC. The redlined version of Policy 200 showing the recommended revisions is included with this agenda report as Attachment C for Council’s reference.
As discussed above, the Taskforce is recommending the elimination of ex-officio positions on SAC, which will bring the committee membership to five voting members consistent with the Taskforce’s membership size recommendation. The ex-officio positions on the SAC either are or will soon be expiring so this recommended action is well timed with these positions being vacated.
The recommendation to reduce the number of committee members is intended to provide more substantive involvement of the committee members, as most work plan items are generally completed by professional staff and City consultants and are presented to committees for feedback to staff and recommendations. The Climate Action Plan (CAP), for example, will be updated by a professional consultant/City staff, and presented to SAC for feedback and a recommendation to Council. While SAC will play an important role in this process, they will not be leading the CAP update or directly doing the work itself.
Additionally, in reviewing committee work plans, the work is believed to be very manageable by committees consisting of five members, which takes into consideration the support provided by staff and professional consultants. Advisory committee subcommittees can continue to move committee business forward between committee meetings. In cases where the work plan is more 4 May 19, 2025 Item 15
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 19, 2025
robust in nature or requires additional direct work by the committee (such as UPAC), the Council subcommittee has recommended that the committee remain at seven members.
The City Council, which has an extensive and complex workplan, also functions effectively with a five-person body and subcommittees comprised of two members who work with professional staff and expert consultants to bring recommendations to the full City Council for approval. It is envisioned that advisory committees consisting of five members would function similarly to the City Council in this way.
If the City finds there is an unanticipated negative impact to reducing committees to five members, the membership can always be increased as needed to ensure the work of the committee can be completed in a manageable way.
Arts Advisory Committee
The Arts Advisory Committee was created in 2017, when the City Council adopted City Council Policy 113- Public Art Policy. The mission of the Arts Advisory Committee is to review proposed art placements, plan and propose art events, and/or consign or commission works for placement in public or private places, in accordance with the Public Art Policy, and any other policies related to the temporary or permanent placement of public art.
The Arts Committee has not met since February 2, 2023, due to a lack of members (less than a quorum).. As such, there are no arts-related items on the City Council’s FY 2024-2025 or FY 2025-2026 and 2026-2027 Work Plans and the committee is on hold For these reasons, the Taskforce recommends the City Council adopt the Resolution (Attachment B) dissolving the Arts Advisory Committee.
If the Arts Committee is dissolved, it is anticipated that art related activities in the community would still be pursued by outside community groups, such as the Del Mar Foundation, who would work with staff to bring proposals forward to the City Council for consideration. One such example is an upcoming proposal from the Del Mar Foundation to work with staff to facilitate Phase 2 of the Temporary Arts Program.
Traffic and Parking Advisory Committee Meeting Frequency The Traffic and Parking Advisory Committee (TPAC) meets on a quarterly basis like other advisory committees. However, TPAC’s annual work plan has been historically driven by asneeded emerging traffic and parking issues brought by staff, such as changes to the City parking code and evaluation of citizens’ traffic and parking concerns. Other TPAC work plan items are more cyclical in nature, such as receiving annual speed surveys and traffic reports, annual review of low-income beach parking pass program, and review of traffic accidents and enforcement data.
Therefore, TPAC’s work plan can typically be completed in two scheduled meetings per year, with additional meetings scheduled as-needed in response to emerging traffic and parking issues that may be unknown at the time the work plan is developed.
As such, the Taskforce recommends the TPAC meeting frequency be changed from quarterly to bi-annual meetings with additional special meetings as-needed. As such, the number of meetings each year will vary depending the committee work plan and the traffic and parking related issues that may arise throughout the year. Variability in the number of annual meetings for TPAC is not uncommon, with the Committee meeting two times in 2023, and four times in 2024. The Committee is currently on track to meet 2-3 times in 2025. 5 May 19, 2025 Item 15
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 19, 2025
This will increase efficiency without compromising the committee’s ability to complete the work plan items identified for the year. This will also allow the committee to be more flexible, responsive, and timely when reviewing traffic and parking concerns brought by staff or residents, as meetings will be scheduled promptly in response to these issues. If the recommendation is approved by the City Council, staff will implement the change and make the related meeting frequency amendment in TPAC’s charter.
Next Steps
Staff will implement City Council direction, which may include revising committee charters to reduce membership to five members through attrition; preparing an ordinance to eliminate the DRB ex-officio positions; eliminating advisory committees ex-officio positions and related policy references; and dissolving the Arts Advisory Committee.
The Taskforce will continue its review of the advisory committee structure focusing next on the scope and mission of each committee and the overall number of committees; assess the potential for combining certain committees where it makes sense; and conduct a review of advisory committee related policies and make recommendations to the City Council for consideration. It is anticipated that these recommendations will be presented to the City Council for consideration in August or September 2025.
ATTACHMENTS:
Attachment A - Resolution revising City Council Policy 200 and Directing Staff to Revise Advisory Committee Charters related to Membership Size and Ex-Officio and Business Representative Membership
Exhibit A to Attachment A – Revised City Council Policy 200 (Clean) Attachment B - Resolution Dissolving the Arts Advisory Committee Attachment C - Revised City Council Policy 200 (Redline) 6 May 19, 2025 Item 15
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING COUNCIL POLICY 200
COMMITTEES - CITY COUNCIL ADVISORY COMMITTEES,
BOARDS, AND COMMISSIONS TO IMPLEMENT CHANGES TO
THE COMMITTEE STRUCTURE RELATED TO MEMBERSHIP
CATEGORIES, COMMITTEE SIZE, AND MEETING FREQUENCY
AND DIRECTING CITY CLERK TO AMEND ADVISORY
COMMITTEE CHARTERS
WHEREAS, the establishment and updating of City Council policies provides a mechanism for articulating methods and procedures for the conduct of City Council business; and
WHEREAS, the City of Del Mar has maintained a City Council Policy Book, adopted and utilized by the City Council for many years; and
WHEREAS, it is beneficial to periodically review and revise policies that govern the operational processes, procedures, and regulations that apply to the City’s advisory committees, boards and commissions; and
WHEREAS, on September 15, 2014, the City Council adopted Resolution No. 2014-70 establishing Council Policy 200 - City Council Advisory Committees, Boards, and Commissions (Council Policy 200) which has since been revised several times; and WHEREAS, the City Council now desires to amend Council Policy 200 to eliminate ex-officio non-voting member category from all advisory committees; reduce membership size to five voting members for all advisory committees with the exception of the Undergrounding Program Advisory Committee that shall consist of seven members; reducing the meeting frequency of the Traffic and Parking Advisory Committee to two meetings per year and as needed; and making the business representative member category preferred but not required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Del Mar, California, hereby amends Council Policy 200: City Council Advisory Committees, Boards, and Commissions as shown in Exhibit A to this resolution.
BE IT FURTHER RESOLVED that the amendments to Council Policy 200 shall be incorporated into the City Council Policy Book.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to implement the changes and amend the advisory committee charters in accordance with the Policy 200 revisions and the recitals in this resolution.
7 May 19, 2025 Item 15
Resolution No. 2025-XX
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 19th day of May, 2025. ___________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 19th day of May 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
_________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
8 May 19, 2025 Item 15
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/19/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 1 OF 6
POLICY:
A. Vacancies
It is the City Council policy to advertise vacancies of the City Council advisory committees, Design Review Board, and Planning Commission on the City website for a minimum of 10 calendar days, and at least once in the Del Mar Weekly and/or through CivicSend eblast.
Upcoming vacancies may also be announced by the City Manager or Council Members at City Council meetings. The deadline for interested citizens to file a Citizen Interest Form (application) is by the close of business (4:30 p.m.) on a Friday.
B. Council Appointments to City Council Advisory Committees
1. It shall be the policy of the City Council to direct its liaisons to each Council advisory committee to make recommendations to the full Council regarding appointments to City Council advisory committees.
2. If by the application deadline, the number of applications received by the City for such committees is equal to the number of vacancies, or less than the number of vacancies when recruiting for multiple vacancies, the Council liaisons to the specific committee shall determine whether to extend the deadline or review the Citizen Interest Form(s) and/or interview the applicant(s), and make a recommendation to Council that the applicant(s) be appointed to serve on the committee.
3. If by the application deadline, the number of applications received by the City for such committees is more than the number of vacancies, then the Council liaisons to the specific committee shall review the Citizen Interest Forms and/or interview the applicant(s). Council liaisons shall then make a recommendation to Council as to which applicant(s) should be appointed to serve on the committee. If the Council liaisons determine the applicants are not qualified or do not meet the needs of the committee, the application period may be reopened by the Council liaisons in order to solicit additional interest.
4. If the Council liaisons to a committee cannot agree on a recommendation for appointment(s), they shall direct staff to prepare an agenda report for the next available City Council meeting where the City Council will vote on the appointment without discussion. Three affirmative votes are needed in order for the City Council to make an appointment. If an applicant does not receive the necessary votes, the Council may re-vote or may direct staff to reopen the vacancy to solicit additional interest. 9 May 19, 2025 Item 15
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/19/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 2 OF 6
5. Applicants nominated to serve on a Council advisory committee are encouraged, but not required, to attend the City Council meeting when the City Council is scheduled to consider their appointment to serve on the Committee.
6. In the event that there is only one Council liaison to an advisory committee, the Mayor will act as the second Council liaison for the purposes of reviewing Citizen Interest Forms to recommend to the City Council for appointment.
7. Prior to the City Council meeting where the Council will vote on an appointment, any Council member can request an un-redacted copy of all qualified Citizen Interest Forms in order to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
8. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may revote or direct the City Clerk to re-advertise the vacancy.
9. When there are open vacancies for City Council advisory committees, other than Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates, the number of vacancies, and the liaison recommendation(s).
The City Council will then vote on the recommendation to fill the vacancies. When the Council liaisons to a committee agree on a recommendation for appointment, the item will be included on the consent calendar. When the Council liaisons to a committee do not agree on the recommendation for appointment, the item will be brought forward as a Council Business item as described in Section B(4) of this policy.
10. If the spouse or significant other of a City Council member is an applicant to fill a vacancy on an advisory committee, the City Council member must recuse themselves from voting on that appointment.
C. Council Appointments to the Design Review Board and Planning Commission
1. The City Council shall make appointments to the Planning Commission and Design Review Board in accordance with the membership requirements of Chapter 2.34 “Planning Commission” and 2.38 “Design Review Board” of the Del Mar Municipal Code, respectively.
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CITY COUNCIL POLICY BOOK
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CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/19/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 3 OF 6
2. It shall be the policy of the City Council to hold interviews for appointments to the Planning Commission and Design Review Board only when applications received for such commission or board exceed the number of vacancies.
3. Interviews shall be public and televised as part of the City Council meeting.
4. If, by the application deadline, the number of applications received by the City for such board or commission equals or is less than the number of vacancies, then there shall be an automatic extension of time to accept applications.
5. Prior to the City Council meeting where the Council will vote on an appointment, an un-redacted copy of all qualified Citizen Interest Forms will be provided to the full City Council in order to allow the full Council to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
6. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may re-vote or direct the City Clerk to re-advertise the vacancy.
7. When there are advertised vacancies for Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates and the number of vacancies. After interviewing candidates in a public forum, the City Council will vote on the candidates to fill the vacancies. The City Clerk will read aloud the vote of each Council member.
8. Because of conflicts of interest which might exist, or which might give the appearance to the public of existing, and in order to preserve public confidence in the City’s vital planning processes and avoid questions of fairness and bias, prejudice or influence, the immediate family member of a City Council member, Design Review Board Member or Planning Commissioner may not serve or be appointed to serve simultaneously on the Design Review Board or Planning Commission. For purposes of this policy, immediate family member is defined as an individual’s parent, child, spouse, significant other, or sibling.
9. In accordance with Section C(8) of this policy, should an immediate family member of a Design Review Board Member or Planning Commissioner be elected to serve on the City Council, said Board Member or Commissioner shall be required to resign from their position no later than the day prior to the day the City Council member’s term of office commences.
11 May 19, 2025 Item 15
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/19/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 4 OF 6
D. City Advisory Committee Membership Categories
1. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate membership categories for business representatives in a committee’s charter. Business representation may be desired but shall not be a requirement for any member. Business representatives are business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.
E. Concurrent Committee Assignments, Term Limits and Length, Membership Size and Rotation of Chair and Vice Chair
1. It shall be the policy of the City Council to limit the number of concurrent appointments that any one individual has to City Council advisory committees, Design Review Board, and Planning Commission. The limit of concurrent appointments shall be two. If an individual has two concurrent appointments, they will not be eligible to serve on ad hoc committees, except in special circumstances as determined by the Council or Council liaisons.
2. The number of consecutive terms an individual may serve on a committee is two, as further described in Section E(5) below. However, the City Council has the flexibility to make an exception if they feel it is to the benefit of the committee to re-appoint an individual for a third term. Committee members who would like to continue to serve another term once their appointed term has expired must re-apply by filing a Citizen Interest Form prior to the advertised deadline for applications. Former committee members must wait one year from the expiration of their second consecutive term before being appointed to the same committee.
3. The term length for all City Council advisory committees shall be three years. Terms will expire on the last day of the month.
4. The term length for voting members of the Planning Commission and Design Review Board shall be four years, in accordance with Del Mar Municipal Code Sections
2.34.020 and 2.38.020, respectively. The term length for ex-officio members on the Design Review Board shall be two years, in accordance with Del Mar Municipal Code Section 2.38.020.
5. In order to ensure that terms remain appropriately staggered, individuals appointed to fill an unexpired vacancy shall finish the remainder of the term of the vacating 12 May 19, 2025 Item 15
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committee member. If the balance of the vacant term is less than six (6) months, it shall not count as a term towards the two-consecutive-term limit.
6. With the exception of the Undergrounding Program Advisory Committee, all other City advisory committees have a maximum committee membership of five (5) total members at the recommendation of the committee’s Council liaisons and approval of the full City Council. If a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and wiling to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
7. It shall be the policy of the City Council that the members of each advisory committee appoint a chair, vice chair and secretary at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that these positions rotate annually among all the committee members. It is recommended that the vice chair assist with committee responsibilities and provide for a succession plan for chairing the committee. In the event a committee does not have volunteers to serve as chair and vice chair, then the committee has the flexibility to allow consecutive appointments to the chair/vice chair or secretary positions, i.e. rotation of such positions among the members is not required if there are no volunteers to serve in those positions. At the discretion of the committee, the vice chair and secretary positions may be filled by the same committee member.
8. It shall be the policy of the City Council that the members of the Design Review Board and Planning Commission appoint a chair and vice chair at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions should rotate annually among all the members. The functions of a secretary for the Design Review Board and Planning Commission, such as preparing minutes, will be managed by City staff.
F. Incumbents to Serve Until New Appointments Confirmed It shall be the policy of the City Council to allow an incumbent on a City Council advisory committee, Design Review Board, or Planning Commission, whose term has expired to continue to officially serve until the vacancy is filled or three months has passed, whichever occurs sooner.
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CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/19/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 6 OF 6
G. Attendance Policy for Boards, Commissions, and Committees In accordance with Del Mar Municipal Code Chapter 2.30, if a member of a City advisory committee, Design Review Board, or Planning Commission is absent from three regular, adjourned, or special meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaisons to the commission, board, or committee shall determine whether the absence was for cause. If an advisory committee, which does not include the Design Review Board or Planning Commission, does not have two Council liaisons, then the Mayor and the Deputy Mayor shall act as liaisons to that commission, board, or committee for this purpose. If the liaisons do not agree about whether the absences were without cause so as to warrant removal, the item will be presented to the full City Council to make the determination.
H. Formation and Dissolution of Boards, Commissions, and Committees
1. New committees must be formed by Resolution of the City Council and must include a committee charter detailing, the committee mission/purpose, type of committee (standing or ad-hoc), membership requirements, conflict of interest requirements, and open meeting requirements.
2. If the newly formed committee is an ad-hoc committee, the Resolution and charter should include a sunset date. The sunset date can be extended by Council action, if necessary.
3. Committees may be dissolved by Resolution of the City Council at any time or during the annual review of the City Council Local Appointments. Ad hoc committees shall automatically be dissolved on their sunset date unless extended in advance by the City Council.
I. City Council Review of City Board, Commission, and Committee System At least every four (4) years the City Council shall establish a subcommittee or alternative process to review the City’s boards, commission and committee system to provide recommendations to improve committee efficiencies to the City Council. However, the City Council may, in its discretion, elect to review the City’s boards, commission and committee system outside of the four (4) year review as it deems necessary. 14 May 19, 2025 Item 15
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, DISSOLVING THE ARTS ADVISORY
COMMITTEE
WHEREAS, on May 15, 2017, the City Council adopted Resolution No. 2017-32 establishing the Arts Advisory Committee tasked with review, commissioning, consigning and/or recommending art for section for display in public and private places in accordance with the Public Art Policy; and
WHEREAS, on January 10, 2022, the City Council adopted Resolution No. 2022- 06 repealing in its entirety Resolution No. 2017-32 and amending and restating the Arts Advisory Committee charter; and
WHEREAS, the City Council has determined that the Arts Advisory Committee has fulfilled its purpose and completed its tasks; and
WHEREAS, it is the Council’s desire to dissolve the Arts Advisory Committee due to a lack of membership constituting a quorum and lack of work plan items; and WHEREAS, the City Council thanks the volunteers on the Arts Advisory Committee for their efforts toward assisting the City with the temporary placement of public art, hosting of many successful art shows and events, and other activities completed during their tenure.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Del Mar, California, does hereby dissolve the Arts Advisory Committee by rescinding Resolution No. 2017-32.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 19h day of May, 2025. ________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
15 May 19, 2025 Item 15
Resolution No. 2025-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-xx, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 19th day of May, 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
16 May 19, 2025 Item 15
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 1 OF 6
POLICY:
A. Vacancies
It is the City Council policy to advertise vacancies of the City Council advisory committees, Design Review Board, and Planning Commission on the City website for a minimum of 10 calendar days, and at least once in the Del Mar Weekly and/or through CivicSend eblast.
Upcoming vacancies may also be announced by the City Manager or Council Members at City Council meetings. The deadline for interested citizens to file a Citizen Interest Form (application) is by the close of business (4:30 p.m.) on a Friday.
B. Council Appointments to City Council Advisory Committees
1. It shall be the policy of the City Council to direct its liaisons to each Council advisory committee to make recommendations to the full Council regarding appointments to City Council advisory committees.
2. If by the application deadline, the number of applications received by the City for such committees is equal to the number of vacancies, or less than the number of vacancies when recruiting for multiple vacancies, the Council liaisons to the specific committee shall determine whether to extend the deadline or review the Citizen Interest Form(s) and/or interview the applicant(s), and make a recommendation to Council that the applicant(s) be appointed to serve on the committee.
3. If by the application deadline, the number of applications received by the City for such committees is more than the number of vacancies, then the Council liaisons to the specific committee shall review the Citizen Interest Forms and/or interview the applicant(s). Council liaisons shall then make a recommendation to Council as to which applicant(s) should be appointed to serve on the committee. If the Council liaisons determine the applicants are not qualified or do not meet the needs of the committee, the application period may be reopened by the Council liaisons in order to solicit additional interest.
4. If the Council liaisons to a committee cannot agree on a recommendation for appointment(s), they shall direct staff to prepare an agenda report for the next available City Council meeting where the City Council will vote on the appointment without discussion. Three affirmative votes are needed in order for the City Council to make an appointment. If an applicant does not receive the necessary votes, the Council may re-vote or may direct staff to reopen the vacancy to solicit additional interest. 17 May 19, 2025 Item 15
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CITY COUNCIL POLICY BOOK
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CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 2 OF 6
5. Applicants nominated to serve on a Council advisory committee are encouraged, but not required, to attend the City Council meeting when the City Council is scheduled to consider their appointment to serve on the Committee.
6. In the event that there is only one Council liaison to an advisory committee, the Mayor will act as the second Council liaison for the purposes of reviewing Citizen Interest Forms to recommend to the City Council for appointment.
7. Prior to the City Council meeting where the Council will vote on an appointment, any Council member can request an un-redacted copy of all qualified Citizen Interest Forms in order to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
8. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may revote or direct the City Clerk to re-advertise the vacancy.
9. When there are open vacancies for City Council advisory committees, other than Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates, the number of vacancies, and the liaison recommendation(s).
The City Council will then vote on the recommendation to fill the vacancies. When the Council liaisons to a committee agree on a recommendation for appointment, the item will be included on the consent calendar. When the Council liaisons to a committee do not agree on the recommendation for appointment, the item will be brought forward as a Council Business item as described in Section B(4) of this policy.
10. If the spouse or significant other of a City Council member is an applicant to fill a vacancy on an advisory committee, the City Council member must recuse themselves from voting on that appointment.
C. Council Appointments to the Design Review Board and Planning Commission
1. The City Council shall make appointments to the Planning Commission and Design Review Board in accordance with the membership requirements of Chapter 2.34 “Planning Commission” and 2.38 “Design Review Board” of the Del Mar Municipal Code, respectively.
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CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 3 OF 6
2. It shall be the policy of the City Council to hold interviews for appointments to the Planning Commission and Design Review Board only when applications received for such commission or board exceed the number of vacancies.
3. Interviews shall be public and televised as part of the City Council meeting.
4. If, by the application deadline, the number of applications received by the City for such board or commission equals or is less than the number of vacancies, then there shall be an automatic extension of time to accept applications.
5. Prior to the City Council meeting where the Council will vote on an appointment, an un-redacted copy of all qualified Citizen Interest Forms will be provided to the full City Council in order to allow the full Council to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
6. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may re-vote or direct the City Clerk to re-advertise the vacancy.
7. When there are advertised vacancies for Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates and the number of vacancies. After interviewing candidates in a public forum, the City Council will vote on the candidates to fill the vacancies. The City Clerk will read aloud the vote of each Council member.
8. Because of conflicts of interest which might exist, or which might give the appearance to the public of existing, and in order to preserve public confidence in the City’s vital planning processes and avoid questions of fairness and bias, prejudice or influence, the immediate family member of a City Council member, Design Review Board Member or Planning Commissioner may not serve or be appointed to serve simultaneously on the Design Review Board or Planning Commission. For purposes of this policy, immediate family member is defined as an individual’s parent, child, spouse, significant other, or sibling.
9. In accordance with Section C(8) of this policy, should an immediate family member of a Design Review Board Member or Planning Commissioner be elected to serve on the City Council, said Board Member or Commissioner shall be required to resign from their position no later than the day prior to the day the City Council member’s term of office commences.
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CITY COUNCIL ADVISORY
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DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
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D. City Advisory Committee Membership Categories
1. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate seat(s) for ex-officio members in a committee’s charter. Exofficio members are non-voting subject matter experts who may be residents or nonresidents.
2.1.Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate membership categories for business representatives in a committee’s charter. Business representation may be desired but shall not be a requirement for any member. Business representatives are business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.
E. Concurrent Committee Assignments, Term Limits and Length, Membership Size and Rotation of Chair and Vice Chair
1. It shall be the policy of the City Council to limit the number of concurrent appointments that any one individual has to City Council advisory committees, Design Review Board, and Planning Commission. The limit of concurrent appointments shall be two. If an individual has two concurrent appointments, they will not be eligible to serve on ad hoc committees, except in special circumstances as determined by the Council or Council liaisons.
2. The number of consecutive terms an individual may serve on a committee is two, as further described in Section E(5) below. However, the City Council has the flexibility to make an exception if they feel it is to the benefit of the committee to re-appoint an individual for a third term. Committee members who would like to continue to serve another term once their appointed term has expired must re-apply by filing a Citizen Interest Form prior to the advertised deadline for applications. Former committee members must wait one year from the expiration of their second consecutive term before being appointed to the same committee.
3. The term length for all City Council advisory committees shall be three years. Terms will expire on the last day of the month.
4. The term length for voting members of the Planning Commission and Design Review Board shall be four years, in accordance with Del Mar Municipal Code Sections
2.34.020 and 2.38.020, respectively. The term length for ex-officio members on the 20 May 19, 2025 Item 15
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Design Review Board shall be two years, in accordance with Del Mar Municipal Code Section 2.38.020.
5. In order to ensure that terms remain appropriately staggered, individuals appointed to fill an unexpired vacancy shall finish the remainder of the term of the vacating committee member. If the balance of the vacant term is less than six (6) months, it shall not count as a term towards the two-consecutive-term limit.
6. With the exception of the Undergrounding Program Advisory Committee, aAll other City advisory committees have a maximum committee membership of five (5) seven (7) to nine (9) total members , including ex-officio members, at the recommendation of the committee’s Council liaisons and approval of the full City Council. If a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and wiling to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
7. It shall be the policy of the City Council that the members of each advisory committee appoint a chair, vice chair and secretary at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that these positions rotate annually among all the committee members. It is recommended that the vice chair assist with committee responsibilities and provide for a succession plan for chairing the committee. In the event a committee does not have volunteers to serve as chair and vice chair, then the committee has the flexibility to allow consecutive appointments to the chair/vice chair or secretary positions, i.e. rotation of such positions among the members is not required if there are no volunteers to serve in those positions. At the discretion of the committee, the vice chair and secretary positions may be filled by the same committee member.
8. It shall be the policy of the City Council that the members of the Design Review Board and Planning Commission appoint a chair and vice chair at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions should rotate annually among all the members. The functions of a secretary for the Design Review Board and Planning Commission, such as preparing minutes, will be managed by City staff.
F. Incumbents to Serve Until New Appointments Confirmed It shall be the policy of the City Council to allow an incumbent on a City Council advisory committee, Design Review Board, or Planning Commission, whose term has expired to 21 May 19, 2025 Item 15
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 6 OF 6
continue to officially serve until the vacancy is filled or three months has passed, whichever occurs sooner.
G. Attendance Policy for Boards, Commissions, and Committees In accordance with Del Mar Municipal Code Chapter 2.30, if a member of a City advisory committee, Design Review Board, or Planning Commission is absent from three regular, adjourned, or special meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaisons to the commission, board, or committee shall determine whether the absence was for cause. If an advisory committee, which does not include the Design Review Board or Planning Commission, does not have two Council liaisons, then the Mayor and the Deputy Mayor shall act as liaisons to that commission, board, or committee for this purpose. If the liaisons do not agree about whether the absences were without cause so as to warrant removal, the item will be presented to the full City Council to make the determination.
H. Formation and Dissolution of Boards, Commissions, and Committees
1. New committees must be formed by Resolution of the City Council and must include a committee charter detailing, the committee mission/purpose, type of committee (standing or ad-hoc), membership requirements, conflict of interest requirements, and open meeting requirements.
2. If the newly formed committee is an ad-hoc committee, the Resolution and charter should include a sunset date. The sunset date can be extended by Council action, if necessary.
3. Committees may be dissolved by Resolution of the City Council at any time or during the annual review of the City Council Local Appointments. Ad hoc committees shall automatically be dissolved on their sunset date unless extended in advance by the City Council.
I. City Council Review of City Board, Commission, and Committee System At least every four (4) years the City Council shall establish a subcommittee or alternative process to review the City’s boards, commission and committee system to provide recommendations to improve committee efficiencies to the City Council. However, the City Council may, in its discretion, elect to review the City’s boards, commission and committee system outside of the four (4) year review as it deems necessary. 22 May 19, 2025 Item 15
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Kseniia Izgarskaia, Senior Management Analyst
Via Ashley Jones, City Manager
DATE: May 19, 2025
SUBJECT: Fiscal Year 2025-2026 Advisory Committee Work Plans REQUESTED ACTION/RECOMMENDATION:
Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2025-2026 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included in Attachment B; and 3) Provide direction to staff as may be needed to approve the FY 2025-2026 advisory committee work plans.
BACKGROUND:
Each year, the City Council goes through an annual Goals and Priorities Setting process to establish and update the City’s Work Plan and inform the City’s budget and allocation of resources. As a kickoff to the upcoming two-year budget cycle, the City Council held a Goals and Priorities Setting Workshop on March 5, 2025, to establish the City’s FY 2025-2026 and 2026-2027 Work Plan. An update on the FY 2025-2026 and 2026-2027 Work Plan will be discussed under a separate agenda item for the City Council Meeting on April 21, 2025.
In accordance with the Standard Operating Principles for Advisory Committees (Attachment C) and City Council Policy 204 - Advisory Committee Work Plans (Attachment D), advisory committees met in early 2025 to prepare draft FY 2025-2026 work plans for City Council consideration and approval.
The next step in the goal setting and budgeting process is for the City Council to evaluate the proposed committee work plans against the Council’s Goals and Priorities to see where they overlap and/or align. The City’s current practice is to align advisory committee work plans with the City’s approved Work Plan that will inform the next two-year budget.
DISCUSSION/ANALYSIS:
Following the Council Goals & Priorities Setting Workshop, staff reviewed the proposed advisory committee work plans and organized work plan items into three categories: 1) Work plan items related to City operations (routine in nature and/or relate to the City’s daily operations); 2) Work plan items with a direct nexus to the Council’s Goals and Priorities/City Work Plan; and 3) Work items that are not directly related to the Council’s Goals and Priorities/City Work Plan for the upcoming fiscal year (2025-2026). 1 May 19, 2025 Item 16
City Council Agenda Report
Fiscal Year 2025-2026 Advisory Committee Work Plans
May 19, 2025
Taking into consideration the City’s operations, Council-approved City Work Plan items, and limited staff capacity for FY 2025-2026, staff provided recommendations on the proposed committee work plan items, which are included in Attachment B. It should be noted that most of the committee work plan items are being recommended by staff (highlighted in green) or recommended with an amendment, with one exception highlighted in pink.
Staff is seeking City Council feedback on the proposed FY 2025-2026 advisory committee work plans. If the Council approves the proposed work plan item not recommended by staff, staff will need to evaluate the impacts of adding this item on the Council-approved City Work Plan and report back to Council at a future meeting.
Next Steps
As a next step in the budget process, staff is working to prepare a preliminary FY 2025-2026 and 2026-2027 Operating and Capital Budget for City Council feedback at the Budget Workshop scheduled for Tuesday, May 27, 2025, at 1:30 p.m. in the Town Hall. The budget will be informed by the City’s FY 2025-2026 and 2026-2027 Work Plan, including any advisory committee requested work plan items approved by the City Council for inclusion on the Work Plan.
ATTACHMENTS:
Attachment A – Proposed FY 2025-2026 Advisory Committee Work Plans Attachment B – Summary of Proposed Committee Work Plans & Staff Recommendations Attachment C – Standard Operating Principles for Advisory Committees Attachment D – Council Policy 204, Advisory Committee Work Plans 2 May 19, 2025 Item 16
FINANCE COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Finance Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their March 25, 2025, meeting.
Item #1: Review FY 2025-2026 Budget Update and Related Financial Reports o Description: Review the Final FY 2024-25 Annual Financial Report; Mid-year FY 2025-26 Financial Report; and proposed budget update for the City’s Fiscal Year 2026-27 Operating and Capital Budget and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #2: Review Quarterly Treasurer’s Reports
o Description: Review quarterly Treasurer’s report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None
o Priority: High
Item #3: Review CalPERS Actuarial Valuation Reports
o Description: Review CalPERS Actuarial Valuation Reports and City staff’s calculated unfunded liability balance to be used internally to determine the annual funding reserve requirement. Provide feedback to City Council related to funding levels.
o Subcommittee: Pension Reserve Subcommittee.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #4: Review Updated Capital Reserve Policy (Finnell Plan) o Description: Review updated capital reserve policy and provide feedback and a recommendation to the City Council related to the Policy and proposed funding levels.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
3 May 19, 2025 Item 16
Finance Committee
Fiscal Year 2025-2026 Proposed Work Plan
Item #5: Review Updated Cost Allocation Plan
o Description: Review updated Cost Allocation Plan and provide feedback to the City Council related to changes to the plan.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #6: Receive Undergrounding Financing Update
o Description: Receive update on items related to Undergrounding financing including meeting updates related to actions taken by UPAC Financing Subcommittee, UPAC, and City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
4 May 19, 2025 Item 16
LAGOON COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Lagoon Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2025-2026 Work Plan, which was approved by the committee at its March 4, 2025, Special Meeting for City Council consideration.
Item #1: Receive Updates and Provide Comments on Lagoon Health o Description: Receive updates and review reports on dredging, water quality, wildlife, and plant life, including the City’s new bi-annual water quality monitoring program for the San Dieguito Lagoon. Determine how the Committee can receive additional water quality monitoring data for the lagoons from other agencies and make requests for data. Receive annual lagoon report update provided by consultants working for SCE & SDGE as required by the Coastal Permit for Lagoon restoration. Provide questions and comments on reports to City staff and Council Liaisons at committee meetings. Organize outside speakers to attend meetings and present on the health of the lagoons.
o Subcommittee: Water Quality & Sand Dredging Subcommittee o Resources Requested: Staff time to prepare updates for regularly scheduled committee meetings. Reports forwarded to committee members for review. o Additional Information: Coordinate requests for data and speakers from the following agencies: California Department of Fish and Wildlife, Los Peñasquitos Lagoon Foundation, San Dieguito River Park JPA, San Dieguito River Valley Conservancy, California Coastal Commission, and Coastal Environments (consultant for Southern California Edison’s San Dieguito Lagoon Restoration Project), Wildcoast, and Surfrider.
o Priority: 1 (highest)
Item #2: Development/Projects Adjacent to or Impacting the Lagoons o Description: Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact the lagoon (e.g., Camino del Mar Bridge Replacement Project, Riverpath Del Mar Extension Phase 3, San Dieguito Lagoon Shoreline Protection Planning Project, San Dieguito Doubletrack Project, LOSSAN Rail Realignment Project, Watermark development projects, Del Mar Fairgrounds east parking lot, San Dieguito River Park JPA Coast to Crest Trail, and City of San Diego’s El Camino Real bridge project. Provide questions and comments to City staff and Council Liaisons at committee meetings. o Subcommittee: N/A
o Resources Requested: None
o Additional Information: N/A
o Priority: 2
5 May 19, 2025 Item 16
Lagoon Committee
FY 2025-2026 Proposed Work Plan
Item #3: Lagoon Related Outreach
o Description: Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar through education, field work, and outreach. Participate at outside agency events involving the lagoon as representatives of the Lagoon Committee. o Subcommittee: Education & Outreach Subcommittee
o Resources Requested: Currently available City communication tools and staff time for review of any electronic publications or materials that would be handed out at events.
o Additional Information: N/A
o Priority: 5
Item #4: Blue Carbon Collaborative
o Description: Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out of activities at quarterly committee meetings.
o Subcommittee: Restoration & Blue Carbon Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 6
Item #5: Monitor Condition of Trails Surrounding Lagoons o Description: Monitor trails surrounding the lagoons within the City of Del Mar.
Provide updates, questions and comments to City staff and Council liaisons to share with the Parks and Recreation Committee, or, if there are potential follow up actions, work with Council liaisons to obtain City Council approval (if not on City staff’s annual work plan). Request presentations from the San Dieguito River Park JPA on their “Reach the Beach” trail project.
o Subcommittee: Trails Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 4
Item #6: San Dieguito River Park Citizen’s Advisory Committee Meetings o Description: Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Appointed Lagoon Committee Member
o Resources Requested: None
o Additional Information: N/A
o Priority: 7
6 May 19, 2025 Item 16
Lagoon Committee
FY 2025-2026 Proposed Work Plan
Item #7: Attend San Dieguito River Valley Conservancy Meetings o Description: Lagoon Committee members to attend monthly San Dieguito River Valley Conservancy meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Lagoon Committee Members
o Resources Requested: None
o Additional Information: N/A
o Priority: 8 (lowest)
Item #8: Fishing in the San Dieguito Lagoon
o Description: Seek to understand how fishing is impacting the San Dieguito Lagoon. Engage with other stakeholder agencies (SDRP JPA and California Department of Fish and Wildlife) to understand how fishing impacts them. Receive education and provide outreach about fishing rules, regulations, current usage, and seasonal considerations. Receive a presentation from MPA Collaborative.
Discuss potential recommendations to City Council.
o Subcommittee: Fishing Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 3
7 May 19, 2025 Item 16
MEASURE Q CITIZEN OVERSIGHT COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
Given that the scope of the Measure Q Citizen Oversight Committee is narrowly focused on review of Measure Q funds, staff prepared the Proposed FY2025-2026 Work Plan for City Council for consideration.
Item #1: Review Revenue and Expenditures related to the Use of Measure Q Funds o Description: Identify revenue and expenditure key risks; review differences between general sales tax and Measure Q tax results; review revenue and expenditure financial transactions; and report annual results to City Council. o Subcommittee: None
o Resources Requested: Staff will provide committee with: Major Industry Groups Comparison Report; Measure Q revenue and expenditure detail reports; committee randomly selected Measure Q revenue remittance reports; Measure Q expenditure invoices and supporting documents; and if applicable any documentation related to authorized transfers.
o Additional Information: None
o Priority: High/Operational
8 May 19, 2025 Item 16
PARKS & RECREATION COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Parks & Recreation Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their February 12, 2025, meeting.
Item #1: Update Website Map to Include Additional Information on Regional Trails o Description: Update City’s interactive map to include more information on regional trails https://www.delmar.ca.us/240/Parks-Recreation-Committee o Subcommittee: Website Subcommittee - members TBD
o Resources Requested: 80 staff hours to update website o Additional Information: Operational Item
o Priority: medium
Item #2: Provide Guidance on Other Website Updates Related to Parks o Description: Committee to review the existing website and recommend updates for the Parks and Recreation information on the City’s website o Subcommittee: Website Subcommittee - members TBD
o Resources Requested: 40 staff hours to review wording and update website o Additional Information: Operational Item
o Priority: medium
Item #3: Annual Survey of Paths and Trails
o Description: City staff will prepare a shortened list of feasible paths and trails that are easily accessed. Once the list is finalized, the committee and staff will visit the public paths and trails, complete the survey form including a summary of recommended maintenance, and request work orders. Surveys are not a requirement of all committee members
o Subcommittee: N/A
o Resources Requested: 40 staff hours to perform surveys, prepare work orders, and Public Works staff time to complete work orders
o Additional Information: Operational Item
o Priority: high
9 May 19, 2025 Item 16
Parks & Recreation Committee
FY 2025-2026 Proposed Work Plan
Item #4: Annual Survey of Parks
o Description: Committee to create a checklist of things to observe during park surveys. Once completed, visit the public parks, complete the survey form, prepare a summary of recommended maintenance, and request work orders. Surveys are not a requirement of all committee members
o Subcommittee: Need a short-term committee to create a checklist – members TBD.
o Resources Requested: 40 staff hours to participate in surveys, prepare work orders, and Public Works staff time to complete work orders o Additional Information: Operational Item
o Priority: medium
Item #5: Annual Survey of Adopt-A-Spot Locations
o Description: Visit the approved Adopt-A-Spot locations to review conditions.
Request improvements from resident or work orders from City, as appropriate. o Subcommittee: Mary to lead
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: medium
Item #6: Provide Recommendations for Wording and Location for Native American Plaque in a Public Location
o Description: Prepare a proposal for a plaque to honor the Native American history in the Del Mar region. Proposal to include draft wording, size, location, materials, cost, and any necessary details. Engage with interested community members and Native American tribe representatives as appropriate. Proposal to be presented to the City Council for consideration of approval.
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: City Council Tier 3 Priority
o Priority: low
Item #7: Review Adopt-A-Spot Application Requests
o Description: Review and comment on proposed Adopt-A-Spot requests and provide recommendation
o Subcommittee: not applicable
o Resources Requested: None
o Additional Information: Operational Item
o Priority: medium
10 May 19, 2025 Item 16
Parks & Recreation Committee
FY 2025-2026 Proposed Work Plan
Item #8: Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff
o Description: Review and comment on various requests for changes at City parks and beaches, as they are received from committee members or the public. This includes CIP projects, such as Median Improvements and Shores Park Improvements
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: low
Item #9: Review Draft Policy for Plaques in Public Parks, Once Prepared by City Staff o Description: Staff will be working on a plaque policy for Del Mar that provides guidance on who or what is memorialized in plaques in public parks, how big the plaque can be, what it looks like, where it goes, etc. Once staff prepare a draft policy, the Committee will review and provide feedback on the policy prior to City Council consideration.
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: low
11 May 19, 2025 Item 16
SUSTAINABILITY ADVISORY COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Sustainability Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2025-2026 Work Plan, which was approved by the committee at its March 18, 2025, Special Meeting for City Council consideration.
Item #1: Urban Tree Recommendations
o Description: SAC will make recommendations on tree issues including how the City and residents can obtain free trees offered by local and regional programs.
SAC will receive an update and provide feedback on the City’s Tree Policy Manual; Tree Ordinance (Del Mar Municipal Code Chapter 23.50); and Trees, Scenic View and Sunlight Ordinance (Del Mar Municipal Code Chapter 23.51) in Fiscal Year 2025-2026 prior to City Council consideration. SAC will receive an update about the City of San Diego’s LiDAR tree study, which was conducted in 2022 and includes regional analysis and comparison to 2014 data. o Subcommittee: Tree Subcommittee
o Resources Requested: Staff time to coordinate presentations. o Additional Information: N/A
o Priority: 4
Item #2: General Outreach on Solid Waste and Sustainability Issues o Description: SAC will make suggestions and draft general outreach content on solid waste and diversion programs (above and beyond what is provided by the City’s franchise waste hauler), sustainability-related and new plastics ordinances, and sustainability issues on the City Council-approved citywide work plan in consultation with staff and SAC’s Council Liaisons. This includes:
1. Reviewing the “Go Green Del Mar” section of the City’s website to ensure it is up to date;
2. Drafting “Green Papers” (one per month) for publication in the Del Mar Weekly and on the City’s website;
3. SAC member attendance at up to six (6) community events during the year to provide outreach on SAC work plan items;
4. Recommend guest speakers to present on pertinent issues at SAC meetings or at public workshops to be organized by SAC in conjunction with City staff; and
5. Drafting content for SAC’s ongoing series “Trash Talk” in the Del Mar Weekly.
o Subcommittee: Outreach Subcommittee & Plastics/Zero Waste Subcommittee o Resources Requested: Staff time to review and publish material on behalf of the SAC. Staff time to organize SAC member attendance at community events in a Brown Act compliant manner and to review associated collateral. Staff time to coordinate relevant speakers at SAC meetings.
o Additional Information: N/A
o Priority: 3
12 May 19, 2025 Item 16
Sustainability Advisory Committee
FY 2025-2026 Proposed Work Plan
Item #3: Energy Efficiency
o Description: SAC will review and provide feedback on a draft City Council policy for gas appliance inventorying and replacement when cost effective. SAC recommends the City adopt a high-performance reach code. SAC will also monitor funding opportunities to improve energy efficiency of City facilities and current legal challenges and State guidance related to building electrification regulations and make recommendations for City Council work plan consideration as appropriate. o Subcommittee: Energy Efficiency/Solar Subcommittee
o Resources Requested: Staff and City Attorney time to draft and review the new City Council policy and a potential high-performance reach code. o Additional Information: N/A
o Priority: 2
Item #4: Climate Action Plan Update
o Description: SAC will review and provide feedback on an update to the City’s Climate Action Plan and accompanying greenhouse gas inventories prior to City Council consideration, and will support CAP-related outreach activities. SAC recommends that adaptation, resilience, equity, and new approaches like micromobility are considered in the CAP Update process. o Subcommittee: Climate Action Plan Update Subcommittee o Resources Requested: Staff time to provide updates to SAC. o Additional Information: N/A
o Priority: 1
13 May 19, 2025 Item 16
TRAFFIC AND PARKING ADVISORY COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Traffic & Parking Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their January 28, 2025, meeting.
Item #1: Speed Survey & Traffic Studies
o Description: Speed Survey and traffic studies of major arterial segments as selected by TPAC.
o Subcommittee: N/A
o Resources Requested: Approximately $18k plus 60 staff hours. o Additional Information: N/A
o Priority: Medium
Item #2: Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and Low-Income Beach Parking Pass Program o Description: Required by the City’s California Coastal Commission Coastal Development Permit; condition of approval. Annual program evaluation. o Subcommittee: N/A
o Resources Requested: Monitoring is ongoing; 10 staff hours for TPAC. o Additional Information: N/A
o Priority: High
Item #3: Provide Input and Recommendations on City Workplan or Operational items as identified by Council or City Staff
o Description: Provide input and recommendations on City workplan or operational items as determined by City staff. For example: changes to City parking code. o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #4: Evaluate Concerns or Citizen Requests Related to City Major Arterials as Brought Forward for Consideration by City staff
o Description: Consider requests from citizens or evaluate safety concerns raised about the City’s major arterials as deemed appropriate and brought forward by City staff.
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
14 May 19, 2025 Item 16
Proposed FY2025-2026 TPAC Work Plan
Item #5: Quarterly Comprehensive Citywide Accidents / Enforcements / Violations data o Description: Quarterly review of data on citywide accidents, traffic enforcement, and traffic violations.
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #6: Participate in the Development of the Citywide Red Curb Program o Description: TPAC to participate in the development of a comprehensive red curb program
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #7: Comprehensive Traffic/Pedestrian Intersection Analysis of Via de la Valle and Camino del Mar
o Description: TPAC to receive and review a comprehensive traffic, bicycle, and pedestrian analysis related to the intersection of Via de la Valle and Camino del Mar
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
15 May 19, 2025 Item 16
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE (UPAC)
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Undergrounding Program Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their April 10, 2025, meeting.
Item #1: Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South)
o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #2: Prepare Recommendations Related to UUD X1A (Crest Canyon) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) X1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #3: Prepare Recommendations Related to UUD 1B (Stratford Court North) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1B for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
16 May 19, 2025 Item 16
UPAC Committee
Fiscal Year 2025-2026 Proposed Work Plan
Item #4: Prepare Recommendations Related to UUD 25th Street o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District 25th Street for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #5: Prepare Recommendations Related to Undergrounding Program Financing o Description: Develop recommendations and provide feedback related to the Undergrounding Program Financing for City Council consideration. o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #6: Development of a Utility Undergrounding Program Cash Flow Analysis o Description: Project financing subcommittee to work with staff to develop and monitor a long-term project schedule/cash-flow analysis to ensure financial resources are available when needed throughout the life of the citywide Utility Undergrounding Program.
o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #7: Review of Property Owner Communications Procedures o Description: Subcommittee to review and provide feedback to staff on processes/protocols for communications with property owners. o Subcommittee: Property Owner Communications Subcommittee o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
17 May 19, 2025 Item 16
Item N Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
N/A N/A N/A N/A
Item N Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
1 Review FY 2025-2026 Budget Update and Related Financial Reports Operational Recommended - Consistent with Committee Charter and purpose. 2 Review Quarterly Treasurer’s Reports Operational Recommended - Consistent with Committee Charter and purpose. 3 Review CalPERS Actuarial Valuation Reports Operational Recommended - Consistent with Committee Charter and purpose. 4 Review Updated Capital Reserve Policy (Finnell Plan) Operational Recommended - Consistent with Committee Charter and purpose. 5 Review Updated Cost Allocation Plan Tier 2 City Council priority Recommended - Consistent with Committee Charter and purpose. 6 Receive Undergrounding Financing Update Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Receive updates, reports and provide comments on Lagoon Health Operational Recommended - Consistent with Committee Charter and purpose. 2 Development/Projects Adjacent to or Impacting the Lagoons Operational/Tier 1 City Council priority (related to review of SANDAG projects) Recommended - Consistent with Committee Charter and purpose. 3 Lagoon Related Outreach Operational Recommended - Consistent with Committee Charter and purpose. 4 Blue Carbon Collaborative Operational Recommended - Consistent with Committee Charter and purpose. 5 Monitor Condition of Trails Surrounding Lagoons Operational Recommended - Consistent with Committee Charter and purpose. 6 San Dieguito River Park Citizen’s Advisory Committee Meetings Operational Recommended - Consistent with Committee Charter and purpose. 7 Attend San Dieguito River Valley Conservancy Meetings Operational Recommended - Consistent with Committee Charter and purpose. 8 Fishing in the San Dieguito Lagoon Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Review Revenue and Expenditures related to the Use of Measure Q Funds Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Update Website Map to Include Additional Information on Regional Trails Operational Recommended - Consistent with Committee Charter and purpose. 2 Provide Guidance on Other Website Updates Related to Parks Operational Recommended - Consistent with Committee Charter and purpose. 3 Annual Survey of Paths and Trails Operational Recommended - Consistent with Committee Charter and purpose. 4 Annual Survey of Parks Operational Recommended - Consistent with Committee Charter and purpose. 5 Annual Survey of Adopt-A-Spot Locations Operational Recommended - Consistent with Committee Charter and purpose. 6 Provide Recommendations for Wording and Location for Native American Plaque in a Public Location Tier 3 City Council priority Recommended - Council approved City Work Plan item. 7 Review Adopt-A-Spot Application Requests Operational Recommended - Consistent with Committee Charter and purpose. 8 Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff Operational Recommended - Consistent with Committee Charter and purpose. 9 Review Draft Policy for Plaques in Public Parks, Once Prepared by City Staff Tier 3 City Council priority Recommended - Council approved City Work Plan item.
FINANCE COMMITTEE
Fiscal Year 2025-2026 Advisory Committee Proposed Work Plans
ARTS ADVISORY COMMITTEE
LAGOON COMMITTEE
MEASURE Q CITIZENS OVERSIGHT COMMITTEE
PARKS & RECREATION COMMITTEE
18 May 19, 2025 Item 16
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Urban Tree Recommendations Tier 2 City Council priority Recommended - Council approved City Work Plan item. 2 General Outreach on Solid Waste and Sustainability Issues Operational Recommended with an Amendment - Staff recommends removing the language regarding scheduling guest speakers. Staff’s recommendation is that scheduling is done through the Staff Liaison, as is the practice with other committees. Item consistent with Committee Charter and purpose.
3 Energy Efficiency Tier 3 City Council priority
Recommended with an Amendment - Staff recommends removing the language regarding adopting a high-performance reach code based on current City Attorney guidance and limited staff capacity outside of Climate Action Plan Update. Council approved City Work Plan item.
4 Climate Action Plan Update Tier 2 City Council priority Recommended - Council approved City Work Plan item.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Speed Survey & Traffic Studies Operational Recommended - Consistent with Committee Charter and purpose. 2 Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and New Low Income Beach Parking Pass Program Monitoring
Operational Recommended - Consistent with Committee Charter and purpose. 3 Provide Input and Recommendations on City Workplan or Operational items as identified by Council or City Staff Operational Recommended - Consistent with Committee Charter and purpose. 4 Evaluate Concerns or Citizen Requests Related to City Major Arterials as Brought Forward for Consideration by City staff Operational Recommended - Consistent with Committee Charter and purpose. 5 Quarterly Comprehensive Citywide Accidents / Enforcements / Violations data Reporting Operational
Recommended with an Amendment - Staff recommends annual comprehensive updates (instead of quarterly) on traffic enforcement data in order to have a longer timeframe for data collection. Consistent with Committee Charter and purpose. 6 Participate in the Development of the Citywide Red Curb Program Tier 2 City Council priority Recommended with an Amendment - Staff will develop a Citywide Curbside Management Inventory & Program and will bring to TPAC for review and feedback prior to being presented to the Council. Council approved City Work Plan item; Tier 2. 7 Comprehensive Traffic / Pedestrian Intersection Analysis of Via de la Valle and Camino del Mar Not on Council Approved City Work Plan Not Recommended at this time - Due to the upcoming Double Track SANDAG project and the City's Camino Del Mar Bridge replacement project substantial expected impacts to the intersection in the next few years, a comprehensive analysis on the intersection would be more appropriate after both projects are completed.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 2 Prepare Recommendations Related to UUD X1A (Crest Canyon) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 3 Prepare Recommendations Related to UUD 1B (Stratford Court North) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 4 Prepare Recommendations Related to UUD 25th Street Tier 1 City Council priority Recommended - Council approved City Work Plan item. 5 Prepare Recommendations Related to Undergrounding Program Financing Operational Recommended - Consistent with Committee Charter and purpose. 6 Development of a Utility Undergrounding Program Financing / Cash Flow Analysis Operational Recommended - Consistent with Committee Charter and purpose. 7 Review of Property Owner Communications Procedures Operational Recommended - Consistent with Committee Charter and purpose.
SUSTAINABILITY ADVISORY COMMITTEE
TRAFFIC & PARKING ADVISORY COMMITTEE
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE
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RESOLUTION NO. 2022-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING STANDARD OPERATING
PRINCIPLES FOR DEL MAR ADVISORY COMMITTEES AND
BOARDS
WHEREAS, the City of Del Mar (“City”) has an exceptional pool of talented residents who are willing to contribute their time and efforts on committees established to benefit the Del Mar community; and
WHEREAS, on February 3, 2014, the City Council adopted Resolution No. 2014- 08 establishing Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, on November 19, 2018, the City Council adopted Resolution No. 2018-81 amending Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, the City Council now desires to update and amend the Standard Operating Principles.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Del Mar, California, that the Standard Operating Principles for Advisory Boards and Committees are hereby amended as shown in Exhibit A of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 10th day of January 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
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Resolution No. 2022-08
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Acting City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022- 08, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 10th day of January 2022, by the following vote:
AYES: Mayor Worden, Deputy Mayor Martinez, Council Members Druker, Gaasterland, and Quirk
NOES: None
ABSENT: None
ABSTAIN: None
_________________________________
Sarah Krietor, Acting City Clerk
City of Del Mar
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STANDARD OPERATING PRINCIPLES FOR ADVISORY COMMITTEES
Del Mar relies on a robust and important system of advisory committees and ad hoc task forces staffed by appointed volunteers to help the City achieve its goals, engage the community in City affairs, and take advantage of the deep bench of talent in the Del Mar community.
The following standard operating principles are provided for all City of Del Mar advisory committees to help guide committees in best practices for common areas, in accordance with Del Mar Municipal Code Chapter 2.30.
I. MEMBERSHIP
a. The membership composition of Del Mar advisory committees shall be adopted for each committee by resolution of the City Council.
b. All Del Mar advisory committee members will be residents of the City of Del Mar, unless otherwise specified.
c. All Del Mar advisory committees will consist of voting members selected by a majority (three or more) of the total authorized City Council membership. d. One or two City Council members, as appointed by a majority of the City Council, will act as Council liaison(s) to each Del Mar advisory committee. e. One City staff member, as designated by the City Manager, will act as a staff liaison to each Del Mar advisory committee. Additional City staff support for committees shall be allocated based upon: (1) any direction given in the committee charter; (2) consistent with the adopted City budget and pursuant to the City Manager’s management of staff resources; and (3) the annual work plan approved by the City Council.
II. AGENDAS
a. The designated City staff liaison to the committee will prepare the agenda in the City’s standard format, with the assistance of the committee Chair and Council liaison(s). Once the meeting agenda is finalized, the agenda will be posted by City staff in accordance with California’s Open Meetings Law (the Ralph M. Brown Act, Gov. Code § 54950 et seq.).
b. The agenda shall include the following:
i. The name of the committee;
ii. A summary of the Code of Civil Discourse
iii. The date, time and place of the meeting;
iv. A general description of each agenda item that will be discussed, including a time set aside for oral communications as described in Section IV(g). v. Any other information that may be required by law.
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c. Items can be placed on a committee agenda in one or more of the following ways:
i. City staff;
ii. Council liaison(s);
iii. By committee direction, or the committee can agree to let the committee Chair place an item on the agenda;
iv. If a member of the public or a committee member other than the Chair requests an agenda item, it should go the Chair, City staff, or Council liaison(s) for approval to place it on the agenda.
III. PUBLIC COMMUNICATION ON AGENDA ITEMS
Del Mar advisory committees do not follow the red dot process. Instead, public communications should be sent to the staff liaison for distribution via email to the committee prior to the meeting. The communications will not be posted on the City’s website but will be distributed to the committee members, Council liaisons, and staff liaisons, and the communication will be made available to the public and filed with the official record for the meeting.
IV. CONDUCT OF MEETINGS
a. Regular Meetings. Advisory committees should establish regular meeting times and place in accordance with the Brown Act. The frequency of a committee’s meetings will be set by the Council, preferably in the committee charter. The Council may modify the time, place, and frequency of a committee’s meetings from time to time as appropriate. To assist with agenda planning, the standard meetings length will be two hours, which may be extended by a majority vote of the committee.
b. Changing Regular Meetings. Committee members can propose a new regular meeting time or date by having the item placed on a committee agenda, with the majority of the members voting in favor of changing the regular meeting time.
Council, staff liaisons, and meeting room availability should be considered when changing the regular meeting time or date. Meeting time or date changes must be approved by the Council liaisons and City staff.
c. Selection of Officers. All established Del Mar advisory committees will have an agenda item to select a Chair, Vice Chair, and Secretary from among its members at the last meeting of the calendar year, with the new Chair serving at the first meeting of the new year. It is encouraged that these positions rotate annually among the committee members.
d. Quorum. A quorum (1/2 or more of the committee membership) of voting membership must be present to transact business. If less than a quorum is present, those present may still discuss matters, but may not take action on any item.
e. Duties of Secretary. All Del Mar advisory committees will select a Secretary from among its members. The Secretary will prepare action minutes of the committee meetings for the committee’s approval and shall file a copy of the approved minutes with the Administrative Services Department within ten (10) business days of the meeting when the minutes were approved.
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f. Brown Act (Open Meetings). All Del Mar advisory committees will conduct their affairs in full compliance with California’s Open Meetings Law (Ralph M. Brown Act, Gov. Code § 54950 et seq.). A copy of the Open Meetings Law will be provided to all new committee members. Members of the public can communicate with the committee prior to the meeting through the process described in Section III – Public Communication on Agenda Items.
g. Discussion Limited to Agenda Items. Only matters listed on the posted agenda for a regular or special committee meeting may be discussed at that meeting. An opportunity for the public to speak on items not on the agenda will be provided at all Del Mar advisory committee meetings through a time set aside for oral communications and also during each agenda item before action is taken. Advisory committees are not required to use speaker slips; however, they may use speaker slips if there are large number of speakers for a given item. The committee Chair should remind public speakers to state their name for the record. h. Meetings not Recorded. Advisory committee meetings are not typically recorded or televised. Council liaison(s) can recommend that the full City Council approve in advance an advisory committee meeting be televised. Committees can work with City staff to audio record a meeting through the Town Hall dais recording system or as otherwise may be possible.
i. Public Participation Encouraged. All Del Mar advisory committees will encourage the public to offer ideas and suggestions that contribute to the mission/scope of the committee. Working closely with their Council liaison(s), committees will determine if any suggestions or ideas should be brought forward to the City Council.
j. Attendance. All Del Mar advisory committee members will make every attempt to attend all regular and special meetings of the committee, according to the Del Mar Municipal Code Section 2.30.020.
k. Continuance of Meetings. There are special procedures for continuing meetings.
Committees should work with the Council liaison(s) and City staff to properly notice and continue meetings.
l. Remote Attendance. There are special procedures for patching in absent members by phone or online platform. Participation by phone or online platform should be approved by a Council liaison and should only be used for special circumstances. Participation by phone or online platform is not the City’s standard practice. Participation by phone should be coordinated with City staff in advance of the agenda going out, as there are special noticing requirements for remote attendance.
m. Brown Act Assistance. If uncertain what Brown Act requirements might apply to particular situations, please ask the City staff liaison or the Council liaison(s) for help, in advance.
n. Recusals. Committee members designated in the City’s Conflict of Interest Code must follow the applicable State laws related to recusals and must recuse themselves from items in which they have a personal, financial interest. These committee members should consult City staff for guidance when needed.
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Committee members not designated in the City’s Conflict of Interest Code should avoid participating in items in which they have a real or perceived bias. For example, a member of the Traffic and Parking Advisory Committee should recuse themselves on a vote for an item in very close proximity to their home. o. Meeting Locations. All committee or sub-committee meetings that have staff attending should be held at the Civic Center either at City Hall or in the Town Hall.
Regular meetings of the full committee will be at the Civic Center or as directed by Council. Subcommittee meetings where staff are not attending can be held at a location other than the Civic Center or City Hall, provided that, if the sub-committee is subject to the Brown Act, the location is in compliance with Brown Act requirements.
V. SUBCOMMITTEES. Committees may establish through consensus informal subcommittees of limited scope and duration that are made up of less than a quorum of the committee members. Subcommittees may be used to keep committee work plan items moving between formal committee meetings. Informal subcommittees may meet with residents, volunteers, and City staff, but may not discuss committee related information with other committee members outside of a public meeting. Informal subcommittees are generally not subject to the Brown Act (open meeting law); however, certain committee actions related to subcommittees may trigger Brown Act requirements. Committees should seek guidance from City staff and Council liaisons when establishing informal subcommittees.
VI. HELPFUL TIPS FOR RUNNING A GOOD MEETING
The job of the committee Chair is to keep things on track and ensure the following:
a. Make everyone feel welcome.
b. Meetings should start promptly at the assigned start time. c. Make sure everyone is treated with respect: committee members, public, and staff. d. When taking public testimony:
1) Announce in advance any time limits and procedures to be followed. 2) It may be helpful to let members of the public know that their comments will be heard but often there is no dialog between the committee and the public during the public comment portion of the meeting and that, generally, discussion of comments raised on items not on the agenda are not allowed.
3) When appropriate, remind speakers that they may simply say, “I agree with the prior speaker.”
4) The Chair and all committee members should give each speaker their undivided attention.
e. Make sure everyone on the committee or in the audience is heard once before anyone is heard twice. The Chair typically speaks last. f. The Chair’s role is to consolidate the committee’s discussion and find consensus among the members.
g. Ensure that questions from members of the public are addressed only to the Chair and not to other committee members, Council or staff liaisons, or other members of the public.
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h. The Chair should take the lead on enforcing the Code of Civil Discourse and Supplemental Policy Related to the Code of Civil Discourse regarding committee member and public conduct at the meeting.
i. Absent unusual circumstances, the following process for running a meeting is recommended:
i. Staff or sub-committee report to present the item;
ii. Take questions from committee members — this is the time for questions, not stating opinions;
iii. Take public testimony; and
iv. Committee discussion and action - this is the time for committee members to express opinions. Generally, the Chair will speak last.
VII. WORK TASKS AND TAKING ACTIONS
Taking action on an item is one of the most important things an advisory committee does. When doing so, the following guidelines should be followed:
a. Make sure the proposed action item has been properly noticed and placed on the agenda.
b. Make sure it falls within the scope of the committee’s mission and any applicable City goals and priorities.
c. Recognize that, normally, all committee actions seeking City action or commitments will be in the form of a recommendation to Council. d. Review the proposed action with City staff and Council liaison(s) in advance, especially if it requires a commitment of City staff time or resources. e. Remember that the committee is advisory to the City Council and should not undertake to act independently.
f. If there is a new item the committee would like to work on, send a request to the Council through the Council liaisons(s) for approval before starting work. g. If the committee wants to comment to an outside agency or person, for example on an environmental document, send the committee’s draft comments via the Council liaison(s) to the City Council for approval, recognizing only the City Council can speak for the City.
h. Advisory committee requests to staff or outside agencies should be submitted directly to the Council liaison(s).
i. If an advisory committee receives a request from an outside organization, the request should be forwarded to the City staff and Council liaison(s). The advisory committee should not respond directly to the requestor without authorization from the Council liaison(s).
VIII. REPORTING/RECORDS
A. Records
Committees shall record actions taken at their meetings by producing meeting minutes, which should include the following:
a. The name of the committee.
b. The date, time and place of the meeting.
c. The time the meeting began.
d. The names of those committee members in attendance.
e. The names of those Council liaison(s) and staff in attendance.
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f. Approval of the previous meeting minutes.
g. A brief summary of the discussion for each agenda item and a description of the actions taken by and recommendations of the committee.
h. The hour of adjournment.
i. Names of public speakers and a brief summary of their input.
The Administrative Services Department will maintain the final approved minutes for the City’s official record. The minutes, records, reports, and documents of the committee are public record.
B. Reporting
a. All advisory committees will briefly report on their activities to the City Council annually. This may be done in-person (typically by the Chair) at a City Council meeting, or in writing and included in the City Council agenda packet as a report related to the standing Committee Update section of the City Council agenda. b. All advisory committees will use their Council approved charter and City Council Goals and Priorities as a guide in developing an annual work plan and schedule for Council consideration. At the conclusion of work, a summary report will be submitted to the City Council by the Chair to document the findings or rationale of the concluded work. If the committee has both a majority and minority opinion, both reports may be submitted to the City Council for consideration. The summary report may be presented to the Council liaison(s), or to the full Council, and will be filed with the Administrative Services Department for the City’s official record. c. Only Del Mar advisory committee members designated in the Del Mar Conflict of Interest Code will file Conflict of Interest Statements with the Administrative Services Department in accordance with the regulations of the California Fair Political Practices Commission and the Del Mar Conflict of Interest Code.
IX. WORKING WITH COUNCIL LIAISONS
Council liaison(s) are there to assist committees by:
a. Providing a communication channel between the committee and the Council. b. Advocating to Council in support of committee recommendations. c. Helping committees to interface with City liaisons.
d. Assisting and advising on proper meeting procedures, answering questions, and in other respects as the committee carries on its work.
More information about the role of City Council liaisons can be found in City Council Policy 202 – Responsibilities and Expectations of Council Liaisons to City Advisory Committees and of Council Representatives to Outside Agencies RESOLUTIONS: 2014-08; 2018-81; 2022-08
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