Table of Contents
5-19-2025 Regular Meeting Agenda
Item 2 - Minutes
Item 3 - 5.19.25 List of Demands Packet
Item 5 - MBI Task Order for PEIR
Item 6 - ADU Ordinance Second Reading
Item 7 - SAC Appointment
Item 8 - Title VI Implementation Plan
Item 9 - 2024 SHSP Award Approval - TICs & Rescue Equip Purchase Report Item 10 - DRB Appointments
Item 11 - Intro of Ord CCC Mods to SB 9
Item 12 - Weber Amending Map
Item 13 - Initial Consideration_Parnel DRB24-006
Item 14 - Council Goals and Priorities Recap
Item 15 - Initial Subcommittee Recommendations
Item 16 - FY25-26 Advisory Committee Work Plans_final
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, May 19, 2025 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. PRESENTATIONS
1. Presentation on the 2025 San Diego County Fair
Recommended Action: Receive the presentation from Del Mar Fairgrounds Chief Executive Officer Carlene Moore.
Reference: Clerk’s File No. 1502-10
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
2. Approval of Minutes: April 21, 2025 Regular and Special Meeting, May 13, 2025 Special Meeting
Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
3. Ratification of List of Demands dated May 19, 2025
Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
4. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
5. Approval of Task Order with Michael Baker International for Citywide Capital Improvement Program-Level Environmental Impact Report
Recommended Action: Staff recommends the City Council: 1) Approve a $267,028 Task Order (Attachment A) with Michael Baker International (MBI) to prepare a Program-Level Environmental Impact Report (PEIR) for the City’s Capital Improvement Program (CIP); and 2) Authorize the City Manager to execute the Task Order.
Reference: Clerk’s File No. 406-1
6. Continued from May 5, 2025: Second Reading and Adoption of an Ordinance to Accept California Coastal Commission (CCC) Modifications to Ordinance No. 1002 Adopted by the City Council on December 18, 2023, to Amend Del Mar Municipal Code (DMMC) Chapters 30.91 (Accessory Dwelling Unit Regulations) and 30.75 (Coastal Development Permits) in the Local Coastal Program (LCP) for Consistency with the March 13, 2025, CCC Conditional Certification Decision
Recommended Action: Staff recommends the City Council adopt the Ordinance (Attachment A) to accept changes required by the CCC as a condition of final certification of the Local Coastal Program Amendment (LCPA), which amends the Accessory Dwelling Unit (ADU) regulations in DMMC Chapter 30.91 and Coastal Development Permit regulations in DMMC Chapter 30.75.
Reference: Clerk’s File No. 303-1, 401-4, 401-9
Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
7. Appointment to the Sustainability Advisory Committee Recommended Action: The City Council Liaisons to the Sustainability Advisory Committee recommend that the City Council reappoint Valerie Dufort-Roy as a voting member to serve a full three-year term beginning on May 19, 2025, and ending on May 31, 2028.
Reference: Clerk’s File No. 401-5
8. Title VI of The Civil Rights Act of 1964 Implementation Plan Recommended Action: Staff recommends the City Council 1) Adopt the Resolution (Attachment A) establishing the City of Del Mar Title VI Implementation Plan; and 2) Authorize the City Manager to amend the Title VI Implementation Plan as-needed to ensure continued future compliance with statutory requirements.
Reference: Clerk’s File No. 401-8
9. Acceptance of 2024 State Homeland Security Program Grant Funds Recommended Action: Staff recommends the City Council: 1) Accept $5,851 in grant funds from the Fiscal Year (FY) 2024 State Homeland Security Program (SHSP) for the purchase of individual thermal imaging cameras and rescue equipment for the Del Mar Fire Department; and 2) Authorize the City Manager to execute the necessary grant documents.
Reference: Clerk’s File No. 201-13
IX. COMMISSION AND COMMITTEE INTERVIEWS
10. Design Review Board Interviews and Appointment
Recommended Action: Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint up to two residents to serve as a voting member(s) on the Design Review Board for a full four-year term effective June 1, 2025, and expiring on June 30, 2029.
Reference: Clerk’s File No. 401-5
X. PUBLIC HEARING
11. Introduction of an Ordinance to Accept California Coastal Commission (CCC) Modifications to the Senate Bill 9 Implementation Ordinance No. 996 Adopted by the City Council on June 19, 2023, to Amend the Del Mar Municipal Code and Local Coastal Program for Consistency with the April 9, 2025, Coastal Commission Conditional Certification Decision Relating to Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Two-Unit and Urban Lot Split Development in Single Dwelling Unit Residential Zones
Recommended Action: 1) Confirm staff’s determination that this action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 and Government Code Sections 65852.21(j) and 66411.7(n) because the adoption of an ordinance to implement SB 9 is not considered a project under Division 13 of the Public Resources Code; and 2) Introduce an Ordinance (Attachment A) to accept changes required by the CCC as a condition of final certification of the Local Coastal Program Amendment (LCPA), which amends the California Senate Bill 9 (SB 9) Implementation Ordinance No. 996 (Attachment B) previously adopted by the City Council on June 19, 2023, that added new Del Mar Municipal Code (DMMC) Chapters 23.07,
24.66, and 30.93 and amended DMMC Chapters 30.10, 30.11, 30.12, 30.13,
30.14, 30.15, and 30.75. The proposed Ordinance would further amend DMMC Chapters 23.07, 24.66, 30.13, 30.15, and 30.93 for consistency with the April 9, 2025, CCC conditional certification decision.
Reference: Clerk’s File No. 401-4, 401-9
12. Continued from April 21, 2025: Request to Adopt a Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program; and to Approve Revision Map RM22-001 and Coastal Development Permit CDP24-012 related to amending recorded Parcel Map (TPM-77-03) for purposes of reducing the area of an existing Scenic Easement on the Property located at 1201 Cuchara Drive, Del Mar.
Applicant/Owner: Mark and Laura Weber Trust dated April 4, 2009 Assessor Parcel Number (APN): 300-143-38-00
Property Location: 1201 Cuchara Drive, Del Mar
Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) to: 1) Adopt a Mitigated Negative Declaration (MND) (State Clearinghouse (SCH) No. 2024080103) and associated Mitigation Monitoring and Reporting Program (MMRP); and 2) Approve Revision Map RM22-001 and Coastal Development Permit CDP24-012 to amend a recorded Parcel Map No. 9174 (TPM-77-03) for purposes of reducing the area of an existing scenic easement on property located at 1201 Cuchara Drive (Property).
Reference: Clerk’s File No. 301-18
XI. COUNCIL MEETING RECESS
XII. CITY COUNCIL OTHER BUSINESS
Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
13. Initial Consideration of an Appeal of the Design Review Board’s Approval of Design Review Permit (DRB24-006)
Project Applicant/Property Owner: Lisa Parnell, Footer Residence Trust Project Appellants: Julie and David Fouquet
Project Location: 483 Avenida Primavera (APN: 299-290-04-00) Recommended Action: Staff recommends that the City Council uphold the Design Review Board’s approval of application Design Review Board Permit DRB24-006 and not set the appeal for a de novo hearing.
Reference: Clerk’s File No. 301-5
14. Council Goals and Priorities Recap
Recommended Action: Staff recommends that the City Council receive this report, which includes the approved Fiscal Year (FY) 2025-26 and FY 2026-27 City Work Plan reflecting Council feedback from the 2025 City Council Goals and Priorities Setting Workshop, and provide direction to staff as appropriate.
Reference: Clerk’s File No. 401-1
15. Initial Recommendations from the Committee Streamlining Taskforce Recommended Action: The Committee Streamlining Taskforce (Taskforce) recommends that the City Council: 1) Adopt the Resolution (Attachment A) implementing changes to the committee structure related to membership categories and committee size; 2) Adopt the Resolution (Attachment B) dissolving the Arts Advisory Committee; 3) Approve bi-annual and otherwise as-needed meeting schedule for the Traffic and Parking Advisory Committee; 4) Direct staff to return to the City Council with an Ordinance to eliminate ex-officio positions on the Design Review Board; and 5) Provide additional feedback and direction to staff as appropriate.
Reference: Clerk’s File No. 401-5
16. Fiscal Year 2025-2026 Advisory Committee Work Plans Recommended Action: Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2025-2026 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included in Attachment B; and 3) Provide direction to staff as may be needed to approve the FY 2025-2026 advisory committee work plans.
Reference: Clerk’s File No. 401-5
Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XIII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Gaasterland/Martinez) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee
I. SANDAG Regional Planning Committee
J. SANDAG Shoreline Preservation Working Group
(Spelich/Gaasterland/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XIV. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Arts Advisory Committee (Gaasterland/Spelich)
B. Del Mar Community Connections (Martinez/Spelich)
C. Del Mar Village Association (Gaasterland/Martinez)
D. Finance Committee (Gaasterland/Spelich)
E. Housing Subcommittee (Gaasterland/Martinez)
F. Human Resources Subcommittee (Gaasterland/Martinez)
G. Legislative Subcommittee (Gaasterland/Martinez)
H. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) I. Parks and Recreation Committee (Martinez/Quirk)
J. Del Mar Railroad Subcommittee (Gaasterland/Martinez) K. Lagoon Committee (Gaasterland/Spelich)
L. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
M. Shores Advisory Committee
N. Sustainability Advisory Committee (Martinez/Gaasterland) O. Traffic and Parking Advisory Committee (Quirk/Spelich) P. Undergrounding Program Advisory Committee (Gaasterland/Spelich) Q. Other Committee-Subcommittee Reports
Del Mar City Council Regular Meeting May, 19, 2025
Agenda Page 8
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
June, 2, 2025
Proclamation Honoring Linda Chisari (Del Mar Community Connections Volunteer of the Year) Second Reading/Adoption of Ordinance to Accept California Coastal Commission Modifications to SB 9 LCPA (HE Program 6B)
Amendment to Agreement with True North Compliance for Building Services Agreement for Professional Auditing Services
Agreement for As-Needed Specialized CPUC Legal Services Amendments to Reclaimed Water Agreements with San Elijo JPA and 22nd District Agricultural Association
Fiscal Year 2025 Senate Bill 1 Funding for The City Pavement Management Program TSVS Amendments and Hedge Height Ordinance. (First Reading) LRA Fire Map/Ordinance (First Reading)
Undergrounding Program Financing (Borrower's Resolution) Discussion of Bike/E-Bike Ordinance
Del Mar Foundation Memorandum of Understanding Temporary Art Program Phase II XVI. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 14th day of May, 2025 at approximately 5:40 p.m.
___________________________________________ 5/14/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
CLOSED SESSION
APRIL 21, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Deputy Mayor Martinez called the meeting to order at 3:45 P.M.
ROLL CALL
Present: Mayor Gaasterland (present for only Item A2); Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk (present for only Item A1) and John Spelich
Absent: Mayor Gaasterland was absent for item A1, and Councilmember Quirk was absent for item A2.
CLOSED SESSION
A) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: Two
1) Weber parcel map amendment
Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
The City Council adjourned into open session at 5:00 P.M. following Item A1, and resumed closed session at approximately 10:00 P.M. to discuss Item A2. 2) Meet with Special Counsel related to risks to City for possible violations of the City Manager’s employment contract from public statements by Councilmember Quirk Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 10:30 P.M.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
1 May 19, 2025 Item 2
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 21, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Gaasterland called the Regular Meeting to order at 5:01 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich
CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Devaney reported on April 17, 2025, Closed Session. There was no quorum for Closed Session as Councilmember Quirk did not attend and Mayor Gaasterland did not attend due to a work conflict. Deputy Mayor Martinez and Councilmember Spelich were briefed by special counsel regarding risks to the City for possible violations of the City Manager’s employment contract from public statements by Councilmember Quirk. No actions were taken, and no direction was given at that meeting. Mayor Gaasterland attended a briefing on the same topic on April 17, 2025, at 5:45 p.m. No direction was given, and no action was taken at that briefing.
City Attorney Leslie Devaney reported that Councilmember Quirk was recused from participating in the majority of Item A2 for the April 21, 2025, City Council Closed Session meeting. She reported that there were no legally reportable actions for Item A1, which was heard by the Council prior to open session.
City Attorney Devaney advised the public that for Item A1 due to continuing questions that need to be researched by the City Attorney’s Office, staff is recommending the City Council continue the item date certain, in consultation with the applicant. She reported that Item A2 will occur after open session when the Council adjourns back into Closed Session.
PLEDGE OF ALLEGIANCE
Mayor Gaasterland led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Gaasterland opened public oral communication and the following people spoke:
1) Jon Imperato
2) Deborah Groban with one donation of time from Stephen Groban 3) Diana Kutlow
4) Jas Grewal
5) Karl Willert
6) Janet Wilson
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7) Tate Scott
8) Greg Rothnem
Mayor Gaasterland Closed public oral communication.
CITY COUNCIL COMMENTS & COMMUNITY ANNOUNCEMENTS
Mayor Gaasterland expressed appreciation to staff and the City Manager and provided comments on the Staff Appreciation Event that was hosted by members of the community on April 9, 2025.
CITY MANAGER’S REPORT
City Manager Ashley Jones reported an update on the Del Mar Bluff 5 Project. Council questions focused on the decomposed granite road that is part of the project.
PRESENTATIONS
ITEM 1: DEL MAR PUBLIC SAFETY PRESENTATION (SHERIFF/FIRE) (CLERK’S FILE NO. 1101-2, 1101-8)
City Manager Jones introduced the item. A presentation was provided by Sheriff Captain Shane Watts and Fire Chief Josh Gordon.
City Council questions focused on e-bike speed limits in downhill areas; schedule for additional traffic enforcement motorcycle patrol from the Sheriff; and areas around the City where excessive speeding is a concern.
Mayor Gaasterland opened the item to public comment and Greg Rothnem spoke. Mayor Gaasterland closed the item to public comment.
Council discussion focused on whether and why a fire engine always responds to medical aids; most common cases of lithium battery structure fires; upcoming community workshop on fire prevention/preparedness scheduled for May 20, 2025, at 5:30p.m. in the Town Hall; clarification on the agency responsible for responding to a wildfire in Crest Canyon; relationship between the City’s Fire Department and CalFire when fighting wildfire; how other communities are addressing their fire departments responding to so many medical aid calls; Fire Department’s efforts to address lithium battery fires and frequency of incidents; and the revised wildfire high risk map and the process for residents to make comments.
Mayor Gaasterland opened the item to public comment and Janet Wilson spoke. Mayor Gaasterland closed the item to public comment.
ITEM 2: FY 2023-24 MEASURE Q CITIZEN OVERSIGHT COMMITTEE REVIEW (CLERK’S FILE NO. 401-5)
City Manager Jones introduced the item. A presentation was provided by Measure Q Citizen Oversight Committee Chair Alan Lonbom.
City Council questions focused whether the items selected for review were for undergrounding projects and difference between Measure Q and general sales tax collected by the City.
There were no public speakers for this item.
Council discussion focused on appreciation of the committee for their work. 3 May 19, 2025 Item 2
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April 21, 2025
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.
IT WAS MOVED BY MAYOR GAASTERLAND, SECONDED BY DEPUTY MAYOR MARTINEZ TO APPROVE THE CONSENT CALENDAR ITEMS 3 THROUGH 8 AND ITEM 10 WITH ITEM 7 CONTINUED TO A FUTURE DATE AND ITEM 10 CONTINUED TO A DATE CERTAIN OF MAY 19, 2025. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 3: APPROVAL OF MINUTES: APRIL 7, 2025 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.
ITEM 4: RATIFICATION OF LIST OF DEMANDS, DATED APRIL 21, 2025 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 5: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 6: SECOND READING AND ADOPTION OF AN ORDINANCE TO ACCEPT CALIFORNIA
COASTAL COMMISSION (CCC) MODIFICATIONS TO AMEND DEL MAR MUNICIPAL CODE (DMMC) CHAPTERS 30.22 (CENTRAL COMMERCIAL ZONE) AND 30.31 (PUBLIC FACILITIES ZONE) IN LOCAL COASTAL PROGRAM AMENDMENT ORDINANCE NO. 1006 ADOPTED BY THE CITY COUNCIL ON APRIL 15, 2024, FOR CONSISTENCY WITH THE FEBRUARY 6, 2025, COASTAL COMMISSION CONDITIONAL CERTIFICATION DECISION (CLERK’S FILE NO. 303-1, 401-4, 401-9, 1502-14)
Council adopted Ordinance 1016, “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL CODE (ZONING CODE) CHAPTER 30.22 CENTRAL COMMERCIAL (CC) ZONE REGULATIONS AND CHAPTER 30.31 PUBLIC FACILITIES (PF) ZONE AS ADOPTED BY PROSPECTIVE ORDINANCE NO. 1006; AND AMENDING THE CITY’S CERTIFIED
LOCAL COASTAL PROGRAM (LCP) BY AMENDING THE LCP LAND USE DESIGNATIONS/ALLOWED USES” LIST IN THE LCP LAND USE PLAN; AND AMENDING THE LCP “ZONING USE DESIGNATIONS/ALLOWED USES” LIST IN THE LCP IMPLEMENTATION PLAN; ALL RELATING TO AMENDMENTS REQUIRED BY
THE CALIFORNIA COASTAL COMMISSION AS A CONDITION OF APPROVAL FOR
THE CITY TO OBTAIN FINAL CERTIFICATION OF THE ORDINANCES NEEDED FOR IMPLEMENTATION OF THE 6TH CYCLE HOUSING ELEMENT PROGRAMS 1C (CC ZONE) AND 1H (PF ZONE), to increase local housing capacity, on consent. 4 May 19, 2025 Item 2
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ITEM 7: APPOINTMENT TO THE SUSTAINABILITY ADVISORY COMMITTEE (CLERK’S FILE NO. 401-5)
This item was continued to a future date, on consent.
ITEM 8: APPROVAL OF GRANT AGREEMENTS WITH THE DEL MAR FOUNDATION TO
PURCHASE SCUBA EQUIPMENT AND AUTOMATED EXTERNAL DEFIBRILLATORS (CLERK’S FILE NO. 201-3, 1202-11)
Council accepted grant funds from the Del Mar Foundation in the amount of $6,500 for new SCUBA equipment and $17,500 for seven new automated external defibrillators; authorized the City Manager to execute the necessary grant agreements; and amended the Fiscal Year 2024- 2025 Operating and Capital Budget to reflect the grant funds, on consent.
PUBLIC HEARING
ITEM 9: INTRODUCTION OF AN ORDINANCE TO ACCEPT CALIFORNIA COASTAL COMMISSION (CCC) MODIFICATIONS TO ORDINANCE NO. 1002 ADOPTED BY THE CITY COUNCIL ON DECEMBER 18, 2023, TO AMEND DEL MAR MUNICIPAL CODE (DMMC) CHAPTERS 30.91 (ACCESSORY DWELLING UNIT REGULATIONS) AND
30.75 (COASTAL DEVELOPMENT PERMITS) IN THE LOCAL COASTAL PROGRAM FOR CONSISTENCY WITH THE MARCH 13, 2025, CCC CONDITIONAL CERTIFICATION DECISION (CLERK’S FILE NO. 303-1, 401-4, 401-9) An introduction to the item was provided by Mayor Gaasterland. A presentation was provided by Principal Planner Amanda Lee. Planning & Community Development Director Karen Brindley and Associate Planner Adriana Jaramishian were available to answer questions.
Council questions and discussion focused on parking impacts associated with accessory dwelling units (ADUs) and emergency vehicles access on narrow roads where parking is allowed on both sides; low income ADU goal in the 6th Cycle Housing Element; community survey related to low income ADUs, the City’s amnesty and incentive programs; appreciation to staff for this work on this item; clarification on Housing and Community Developments (HCDs) role in the process following California Coastal Commission (CCC) final certification of the ordinance; whether staff is planning to mail flyers to all residents regarding the survey; and why the cities of Encinitas and Solana Beach were able to receive credit for low income ADUs from HCD as part of their approved housing elements.
There were no public speakers for this item.
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY COUNCILMEMBER SPELICH TO CONFIRM STAFF’S DETERMINATION THAT THIS ACTION IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO VARIOUS STATUTORY AND
CATEGORICAL EXEMPTIONS IN THE CEQA GUIDELINES AND PRIOR ENVIRONMENTAL ANALYSIS IN THE 6TH CYCLE HOUSING ELEMENT PROGRAM ENVIRONMENTAL IMPACT
REPORT AS FURTHER DESCRIBED IN THE ENVIRONMENTAL IMPACT STATEMENT IN THE AGENDA REPORT; AND INTRODUCED THE PROPOSED ORDINANCE. (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
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April 21, 2025
ITEM 10: REQUEST TO ADOPT A MITIGATED NEGATIVE DECLARATION AND ASSOCIATED MITIGATION MONITORING AND REPORTING PROGRAM; AND TO APPROVE REVISION MAP RM22-001 AND COASTAL DEVELOPMENT PERMIT CDP24-012 RELATED TO AMENDING RECORDED PARCEL MAP (TPM-77-03) FOR PURPOSES
OF REDUCING THE AREA OF AN EXISTING SCENIC EASEMENT ON THE PROPERTY LOCATED AT 1201 CUCHARA DRIVE, DEL MAR.
APPLICANTS/OWNERS: MARK AND LAURA WEBER TRUST DATED APRIL 2009 ASSESSOR PARCEL NUMBER (APN): 300-143-38-00
PROPERTY LOCATION: 1201 CUCHARA DRIVE, DEL MAR
(CLERK’S FILE NO. 301-18)
The item was continued to a date certain of May 19, 2025, on consent.
COUNCIL MEETING RECESS:
The City Council took a meeting recess from approximately 7:00 to 7:20 p.m.
CITY COUNCIL OTHER BUSINESS
ITEM 11: UNDERGROUNDING PROGRAM UPDATE, UTILITY UNDERGROUNDING DISTRICT 1A (STRATFORD COURT SOUTH) SAN DIEGO GAS & ELECTRIC COST
AGREEMENT, APPROVAL OF TASK ORDER AMENDMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. FOR UTILITY UNDERGROUNDING DISTRICT X1A (CREST CANYON), AND FIRST AMENDMENT TO THE AGREEMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. (CLERK’S FILE NO. 1001-2)
A presentation was provided by Principal Engineer Martin Boyd. City Attorney Leslie Devaney provided an overview on the Councilmember conflict analysis and noted that Mayor Gaasterland was recused from the portion of the presentation related to District 1A due to living within the district.
Council questions related to Stratford Court South (1A) focused on the estimated cost for Crest Canyon (X1A) based on new SDG&E cost data for 1A; clarification on the actual cost for 1A; timing for the Council will receive a cash flow update; whether there is a correlation between linear foot of trenching and project cost; clarification on the scope of work completed by SDG&E; status of laterals for 1A; lessons learned related to reviewing historic drawings of abandoned utilities; clarification on the cable pulls included in the design; whether SDG&E provides the materials for their portion of the project; and request for SDG&E to provide their materials costs to the City.
There were no public speakers for the item.
Council discussion focused on appreciation of staff for their work on this item.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY COUNCILEMBER QUIRK TO APPROVE THE SAN DIEGO GAS & ELECTRIC (SDG&E) COST AGREEMENT FOR UUD 1A (STRATFORD COURT SOUTH) WITH A COST OF $1,592,881; AUTHORIZE THE CITY MANAGER TO EXECUTE THE SDG&E COST AGREEMENT; AND AMEND THE FISCAL YEAR 2024-2025
OPERATING AND CAPITAL BUDGET AS DESCRIBED IN THE FISCAL IMPACT SECTION OF THE AGENDA REPORT. (VOTE 3-0-1 WITH MAYOR GAASTERLAND RECUSED) Ayes: Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse:
Mayor Gaasterland; Absent: 0; Abstain: 0.
6 May 19, 2025 Item 2
City Council Regular Minutes
April 21, 2025
Council questions related to Crest Canyon (X1A) focused on the timing of an upcoming Request for Proposal to be issued by the City and scope of services to be included; whether the incumbent consultant will need to submit a proposal to be considered for the RFP; clarification on the timing for financing X1A Stratford Court North (1B); soonest staff could return to City Council for contract award; status of San Dieguito Drive Improvement Project; time estimate to complete X1A; and considerations regarding long laterals for certain property owners.
Mayor Gaasterland opened the item to public comment and Greg Rothnem spoke. Mayor Gaasterland closed public comment.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY COUNCILMEMBER QUIRK TO APPROVE A TASK ORDER AMENDMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. FOR UUD X1A PRE-CONSTRUCTION SERVICES; APPROVE THE FIRST AMENDMENT TO THE AGREEMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. FOR AS-NEEDED SPECIALIZED ELECTRICAL ENGINEERING SERVICES (ATTACHMENT C); AND AUTHORIZE THE CITY MANAGER TO EXECUTE UTILITY SPECIALISTS TASK ORDER AND AGREEMENT AMENDMENT. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 12: RECAP OF THE 2025 CITY COUNCIL GOALS AND PRIORITIES SETTING WORKSHOP AND COUNCIL APPROVED FY 2025-26 AND FY 2026-27 CITY WORK PLAN (CLERK’S FILE NO. 401-1)
ITEM 13: FISCAL YEAR 2025-2026 ADVISORY COMMITTEE WORK PLANS (CLERK’S FILE NO. 401-5)
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY MAYOR GAASTERLAND TO CONTINUE ITEMS 12 AND 13 TO MAY 5, 2025. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
None
ADJOURNMENT
Mayor Gaasterland adjourned the meeting into closed session at 9:58 p.m. _________________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
7 May 19, 2025 Item 2
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
CLOSED SESSION
MAY, 13, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Mayor Gaasterland called the meeting to order at 3:32 P.M.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich
CLOSED SESSION
A) Conference with Labor Negotiators
Negotiators: Sarah Krietor, Administrative Services Manager; Marco Camacho Finance Manager; Kseniia Izgarskaia Senior Management Analyst
Labor Associations: Del Mar City Employee Association (DMCEA) Authority: Government Code Section 54957.6
Reportable Action: None.
B) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: One
Description: LOSSAN Rail Realignment Project
Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 4:38 P.M.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
8 May 19, 2025 Item 2
Vendor Payment Checks $ 1,195,558.03
Voids -
Electronic Fund Transfers (EFT) 63,881.86
Electronic Wires 179,159.34
Total $ 1,438,599.23
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
May 19, 2025
1 May 19, 2025 Item 3
05/01/2025
Check List
City of Del Mar
1 2:45:02PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6808 5/1/2025 lif06 GEN DIGITAL INC. 10010568868 4/15/2025 VOL LIFELOCK BENEFIT 135.92 135.92 Voucher: 6808
6809 5/1/2025 leg04 LEGALACCESSPLANS USA, CREDIT TO 1000178 50293 4/1/2025 VOL LEGAL INS 179.50 179.50 Voucher: 6809
Sub total for EFT GENERAL ACCOUNT US BANK: 315.42
Page: 1
2 May 19, 2025 Item 3
05/01/2025
Check List
City of Del Mar
2 2:45:02PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8079 5/1/2025 hea02 HEALTH NET BFC29AMAY25 4/15/2025 HEALTH INS MAY 38,856.83 38,856.83 Voucher: 8079
8080 5/1/2025 kai01 KAISER PERMANENTE 475311882530 4/10/2025 HEALTH INS MAY 16,016.87 16,016.87 Voucher: 8080
8081 5/1/2025 mut01 MUTUAL OF OMAHA 001878200105 4/16/2025 AD&D LIFE B&D MAY 4,773.27 4,773.27 Voucher: 8081
8082 5/1/2025 pri11 PRINCIPAL FINANCIAL GROUP, PLIC-SBD GRAND ISLAND 1003938-10001MAY25 4/16/2025 DENTAL/VISION INS JAN 5,516.00 5,516.00 Voucher: 8082
8083 5/1/2025 sun11 SUN LIFE ASSURANCE CO, OF CANADA 915639-0001MAY254/17/2025 FF LIFE INS MAY 54.00 54.00 Voucher: 8083
8084 5/1/2025 cal62 CALPERS 100000017881237 4/8/2025 REPLACEMENT BENEFIT FUNDS 3,909.87 3,909.87 Voucher: 8084
139607 5/1/2025 cap01 CAPF CA PUBLIC SAFETY ADMIN Ben179780 4/16/2025 CAPF: PAYMENT 234.00 234.00 Voucher: 139607
Sub total for GENERAL ACCOUNT US BANK: 69,360.84
Page: 2
3 May 19, 2025 Item 3
05/01/2025
Check List
City of Del Mar
3 2:45:02PM
apChkLst Final Page:
9 checks in this report. Grand Total All Checks: 69,676.26 Page: 3
4 May 19, 2025 Item 3
05/01/2025
Check List
City of Del Mar
1 10:57:02AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4112 5/2/2025 irs01 IRS, UNITED STATES TREASURY Ben179957 5/2/2025 FEDERAL TAX: PAYMENT 40,732.36 40,732.36 Voucher: 4112
4113 5/2/2025 per01 PERS Ben179959 5/2/2025 PERS CONTRIBUTIONS: PAYMENT 54,914.51 54,914.51 Voucher: 4113
4114 5/2/2025 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben179961 5/2/2025 STATE TAX: PAYMENT 11,444.46 11,444.46 Voucher: 4114
4115 5/2/2025 per02 PERS 457 Ben179963 5/2/2025 CALPERS 457 DEFERRED COMP: PAYMENT 2,661.25 2,661.25 Voucher: 4115
4116 5/2/2025 ida01 IDAHO STATE TAX COMMISSIONBen179965 5/2/2025 IDAHO STATE TAX COMMISSION: PAYMENT 227.88 227.88 Voucher: 4116
Sub total for GENERAL ACCOUNT US BANK: 109,980.46
Page: 1
5 May 19, 2025 Item 3
05/01/2025
Check List
City of Del Mar
2 10:57:02AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6802 5/2/2025 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben179953 5/2/2025 401A PLAN: PAYMENT 539.00 539.00 Voucher: 6802
6803 5/2/2025 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben179945 5/2/2025 MISSION SQUARE 457B: PAYMENT 9,578.03 9,578.03 Voucher: 6803
6804 5/2/2025 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben179955 5/2/2025 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 721.88 721.88 Voucher: 6804
6805 5/2/2025 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben179947 5/2/2025 DMCEA DUES: PAYMENT 299.00 299.00 Voucher: 6805
6806 5/2/2025 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben179951 5/2/2025 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,389.10 1,389.10 Voucher: 6806
6807 5/2/2025 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben179949 5/2/2025 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 1,826.32 1,826.32 Voucher: 6807
Sub total for EFT GENERAL ACCOUNT US BANK: 14,353.33
Page: 2
6 May 19, 2025 Item 3
05/01/2025
Check List
City of Del Mar
3 10:57:02AM
apChkLst Final Page:
11 checks in this report. Grand Total All Checks: 124,333.79 Page: 3
7 May 19, 2025 Item 3
05/05/2025
Check List
City of Del Mar
1 3:43:54PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6810 5/6/2025 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189123701 4/14/2025 FIBER CONNECTION PW APR 412.74 Voucher: 6810 189125301 4/14/2025 CH FIBER LFGRD APR 412.74 189123101 4/14/2025 LIFEGUARD FIBER APR 412.74
189123401 4/14/2025 CABLE/INTERNET PW APR 231.19
189123001 4/14/2025 LFGRD CABLE INTERNET APR 100.00
189125201 4/14/2025 INTERNET TV STUDIO APR 93.34 1,662.75 6811 5/6/2025 cor15 CORONADO MOBILE STORAGE INC MAY-25 5/1/2025 STORAGE CONTRS MAY 255.00 255.00 Voucher: 6811
6812 5/6/2025 del14 DEL MAR VILLAGE ASSOCIATION 11 5/5/2025 DMVA AGRMNT MAR 22,631.82 22,631.82 Voucher: 6812
6813 5/6/2025 dix01 DIXIELINE LUMBER CO 06-0591613 3/20/2025 OPERATING SUPP PW 15.14 15.14 Voucher: 6813
6814 5/6/2025 ips02 IPS GROUP INC INV109126 3/31/2025 PRKG MTR TRANS FEE MAR 3,497.94 3,497.94 Voucher: 6814
6815 5/6/2025 pho01 PHOENIX GROUP INFO SYSTEMS 032025036 4/18/2025 CITE SRVCS - MAR 16,418.83 Voucher: 6815 0320251036 4/18/2025 ADMIN CITE SRVCS - MAR 200.63 16,619.46 6816 5/6/2025 pru01 PRUDENTIAL OVERALL SUPPLY132311578 4/25/2025 UNIFORMS PW - 4/25 120.50 Voucher: 6816 132310427 4/18/2025 MATS PW - 4/18 15.47
132310428 4/18/2025 SHOP TOWELS PW - 4/18 4.93
132310429 4/18/2025 UNIFORMS PW - 4/18 123.45 264.35
6817 5/6/2025 wex01 WEX BANK 0496-00-496745-1 4/23/2025 GAS & OIL CS APR 1,408.63 1,408.63 Voucher: 6817
6818 5/6/2025 gan04 WILLIAM GANDER, DBA RESITEC, LLC DM-RT20250303 3/3/2025 SOLAR MONITORING MAR 200.00 200.00 Voucher: 6818
6819 5/6/2025 zol02 ZOLL MEDICAL CORPORATION4180200 4/10/2025 AUTOPULSE LI-ION BATTERIES 2,525.18 2,525.18 Voucher: 6819
Sub total for EFT GENERAL ACCOUNT US BANK: 49,080.27
Page: 1
8 May 19, 2025 Item 3
05/05/2025
Check List
City of Del Mar
2 3:43:54PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139608 5/6/2025 adt02 ADT SECURITY SERVICES 1133748002 4/13/2025 ALARM PW MAY 130.53 130.53 Voucher: 139608
139609 5/6/2025 ala04 ALAM, MOHAMMED N 04162025 4/16/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139609
139610 5/6/2025 sbc03 AT&T 9391054486 4/20/2025 TELEPHONE APR 186.13 Voucher: 139610 9391026230 4/20/2025 TELEPHONE APR 62.95 9391026231 4/20/2025 TELEPHONE APR 61.75
9391026228 4/20/2025 TELEPHONE APR 31.65 342.48
139611 5/6/2025 bad01 BADGER METER INC 1726578 4/17/2025 MAINT/REPAIR SUPP PW 1,603.00 Voucher: 139611 1727929 4/24/2025 MAINT/REPAIR SUPP PW 1,423.54 3,026.54 139612 5/6/2025 bar29 BARNETT QUALITY CONTROL SRVCS, DBA NOVA SRVCS INC 24401 4/12/2025 STRATFORD COURT PROJ 5,387.65 5,387.65 Voucher: 139612
139613 5/6/2025 cad02 CADD MICROSYSTEMS INC S030042419 4/9/2025 BLUEBEAM SUBSCRPTN 2,250.00 2,250.00 Voucher: 139613
139614 5/6/2025 dat05 DATEL SYSTEMS INCORPORATED SI-300880 4/11/2025 BARRACUDA BACKUP 14,161.50 14,161.50 Voucher: 139614
139615 5/6/2025 del04 DE LA CRUZ, JOSE 04232025 4/23/2025 CITATION REFUND 17.00 17.00 Voucher: 139615
139616 5/6/2025 del06 DEL MAR AUTOMOTIVE SERVICE 49833 4/17/2025 VEH MAINT PW #88 1,080.43 Voucher: 139616 49847 4/21/2025 VEH MAINT PW #81 91.28
49877 4/24/2025 VEH MAINT PW #73 87.88 1,259.59
139617 5/6/2025 gla04 GLADWELL GOV SERVICES INC5668 1/6/2025 RECORDS RETENTION UPDATE FY25 400.00 400.00 Voucher: 139617
139618 5/6/2025 har21 HARRIS, CHRISTOPHER 04292025 4/29/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139618
139619 5/6/2025 lal01 JOHN B LALLEY JR, DBA LALLEY CONSTRUCTION S 247 11/1/2024 ELECTRICAL SRVCS PW 105.00 Voucher: 139619 250 4/15/2025 ELECTRICAL SRVCS PW 40.00 241 7/5/2024 ELECTRICAL SRVCS PW 23.00
243 9/5/2024 ELECTRICAL SRVCS PW 763.00
245 10/20/2024 ELECTRICAL SRVCS PW 582.00
246 10/25/2024 ELECTRICAL SRVCS PW 546.00
249 3/3/2025 ELECTRICAL SRVCS PW 280.00
248 11/15/2024 ELECTRICAL SRVCS PW 250.00
244 10/5/2024 ELECTRICAL SRVCS PW 236.00
242 7/24/2024 ELECTRICAL SRVCS PW 172.00 2,997.00
Page: 2
9 May 19, 2025 Item 3
05/05/2025
Check List
City of Del Mar
3 3:43:54PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139620 5/6/2025 joh32 JOHNSON CONTROLS SEC SOLUTIONS 41245014 4/12/2025 ALARM LIBRARY MAY/JUL 1,003.41 1,003.41 Voucher: 139620
139621 5/6/2025 kel12 KELLY SPICERS STORES 11915534 4/30/2025 COPY PAPER CH FY25 1,133.72 1,133.72 Voucher: 139621
139622 5/6/2025 nap01 NAPA AUTO PARTS 732967 4/16/2025 VEHICLE MAINT SUPP PW 195.56 Voucher: 139622 732968 4/16/2025 VEHICLE MAINT SUPP PW 81.12 276.68 139623 5/6/2025 oco02 OCONNER, ROBERT J 04172025 4/17/2025 CITATION REFUND 78.00 78.00 Voucher: 139623
139624 5/6/2025 pac05 PACIFIC PIPELINE SUPPLY S100475271.001 4/17/2025 WATER METER PARTS 1,432.40 1,432.40 Voucher: 139624
139625 5/6/2025 ras05 RASOOLI, MOHAMMAD HAJI 04292025 4/29/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139625
139626 5/6/2025 san138 SAN DIEGO ELEVATOR & LIFTS9817 4/19/2025 ELEVATOR MAINT CH APR 200.00 200.00 Voucher: 139626
139627 5/6/2025 sig12 SIGNA DIGITAL SOLUTIONS INCAR-S327852 4/25/2025 QTRLY COPIER MTC CH 2,434.68 Voucher: 139627 AR-S327691 4/23/2025 COPIER PW 463.71 2,898.39 139628 5/6/2025 tei02 TEICHERT ENERGY & UTILITIES GR, DBA: TEICHERT UTILITIES 04242025 4/24/2025 UUD - 1A STRATFORD COURT 1,144,237.95 1,144,237.95 Voucher: 139628
139629 5/6/2025 ter11 TERMINIX COMMERCIAL 458774615 4/18/2025 PEST CONTROL SRVCS PW 140.98 140.98 Voucher: 139629
139630 5/6/2025 t-mo01 T-MOBILE USA INC 980755647 4/22/2025 TELEPHONE APR 11.90 11.90 Voucher: 139630
139631 5/6/2025 vam01 VAMPOLA, LINDSAY 0019 3/20/2024 FIRE TRAINING 168.00 Voucher: 139631 0015 1/27/2024 FIRE TRAINING 168.00 336.00 139632 5/6/2025 ver12 VERIZON 73299374 4/20/2025 TELEPHONE APR 128.54 Voucher: 139632 Z1333721 4/8/2025 TELEPHONE MAR 2.64 131.18 139633 5/6/2025 ver03 VERIZON WIRELESS 570653198-00006 4/18/2025 TELEPHONE APR 239.95 Voucher: 139633 872374736-00003 4/18/2025 TELEPHONE APR 239.84 872374736-00004 4/18/2025 TELEPHONE APR 227.53
570653198-00007 4/18/2025 TELEPHONE APR 74.81
570653198-00009 4/18/2025 TELEPHONE APR 40.82 822.95
139634 5/6/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83181282 4/21/2025 JANITORIAL SUPPLIES 2,270.20 Voucher: 139634 83184960 4/22/2025 JANITORIAL SUPPLIES 1,418.18 3,688.38 139635 5/6/2025 wes29 WEST COAST ARBORISTS INC227827 3/31/2025 TREE MAINT 3/16 - 3/31 2,784.90 Voucher: 139635 227828 3/31/2025 TREE MAINT 3/16 - 3/31 2,784.90 5,569.80 Page: 3
10 May 19, 2025 Item 3
05/05/2025
Check List
City of Del Mar
4 3:43:54PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139636 5/6/2025 zon02 ZONE TRAFFIC ENGINEERING, CONSULTING 24001-04 4/28/2025 TRAFFIC ENGR SRVCS APR 990.00 990.00 Voucher: 139636
Sub total for GENERAL ACCOUNT US BANK: 1,195,324.03
Page: 4
11 May 19, 2025 Item 3
05/05/2025
Check List
City of Del Mar
5 3:43:54PM
apChkLst Final Page:
39 checks in this report. Grand Total All Checks: 1,244,404.30 Page: 5
12 May 19, 2025 Item 3
05/07/2025
Check List
City of Del Mar
1 9:48:32AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6820 5/7/2025 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN 05072025SPECIAL5/7/2025 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 132.84 132.84 Voucher: 6820
Sub total for EFT GENERAL ACCOUNT US BANK: 132.84
Page: 1
13 May 19, 2025 Item 3
05/07/2025
Check List
City of Del Mar
2 9:48:32AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8085 5/7/2025 irs01 IRS, UNITED STATES TREASURY 05072025SPECIAL5/7/2025 MEDICARE: PAYMENT 52.04 52.04 Voucher: 8085
Sub total for GENERAL ACCOUNT US BANK: 52.04
Page: 2
14 May 19, 2025 Item 3
05/07/2025
Check List
City of Del Mar
3 9:48:32AM
apChkLst Final Page:
2 checks in this report. Grand Total All Checks: 184.88 Page: 3
15 May 19, 2025 Item 3
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Management Analyst
Amanda Lee, Principal Planner
Jennifer Gavin, Associate Planner
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: May 19, 2025
SUBJECT: Approval of Task Order with Michael Baker International for Citywide Capital Improvement Program-Level Environmental Impact Report
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve a $267,028 Task Order (Attachment A) with Michael Baker International (MBI) to prepare a Program-Level Environmental Impact Report (PEIR) for the City’s Capital Improvement Program (CIP); and 2) Authorize the City Manager to execute the Task Order.
BACKGROUND:
The City’s CIP is a budgeting and strategic planning effort to address capital infrastructure and facility needs over a 10-year period. It is subject to revision, as conditions and funding opportunities change. The CIP puts forth the City’s work plan for capital projects, major maintenance and refurbishment projects, and significant equipment purchases related to facilities. The City undertakes multiple CIP projects every year that include work in the public right-of-way and public easements related to the maintenance and upkeep of City infrastructure, such as sewer and water line maintenance, road and sidewalk improvements, as well as a citywide effort to underground utility lines.
CIP projects primarily involve critical infrastructure and facility projects, many of which require more extensive processing of regional, state, and federal resource agency permit approvals in addition to approval by the City Council. Permit streamlining and cost efficiency for these projects is extremely important to demonstrate responsible use and management of public funds and complete projects in a timely manner to provide public health, safety, and welfare, and protect the environment. To achieve these goals, the City plans to develop a comprehensive environmental clearance document (i.e., PEIR) for the City’s CIP.
The California Environmental Quality Act (CEQA) is a state law that requires public agencies to assess the significance of potential impacts to the environment that could result from proposed projects and discretionary actions and identify mitigation, 1 May 19, 2025 Item 5
City Council Agenda Report
MBI Task Order – Program-Level EIR
May 19, 2025
monitoring, and reporting measures to address potential impacts by minimizing or avoiding impacts as applicable. Most projects in the City’s CIP involve similar approaches to development of infrastructure and facilities, which allows the City to anticipate potential impacts for future projects and design them accordingly to minimize or avoid impacts to the environment. By incorporating this predictive information into a PEIR, the City will be able to streamline processing of permit approvals for future CIP projects in accordance with CEQA, which will facilitate the timely processing of required permit approvals at the local, regional, state, and federal levels. While many CIP projects qualify for exemption from CEQA, the City also regularly processes environmental assessments and clearance documents for projects that have the potential to impact the environment.
The PEIR prepared through this task order will include a program-level environmental analysis of the following CIP project types to help inform future decisions:
Citywide Utility Undergrounding Program: construction activities associated with utility trenches, transformers, pedestals handholds, retaining walls, and utility pole removal.
Water System Maintenance Improvements: replacement and/or rehabilitation of existing potable water infrastructure in place or in new locations within public rightof-way or easements. Wastewater System Maintenance Improvements: replacement and/or rehabilitation of existing sewer infrastructure in place or in new locations within public right-of-way or easements.
Storm Water System Improvements: replacement and/or rehabilitation of existing storm water drainage infrastructure in the same or new alignments within public right-of-way or easements.
Recycled Water System Improvements: replacement, maintenance, or expansion of existing recycled water infrastructure in the same or new alignments within public right-of-way or easements.
Pavement Management Plan Projects: pavement replacement and rehabilitation, traffic signal loop improvements, lane striping, and sidewalk and crosswalk reconstruction.
Facilities Modifications and Repairs: indoor and outdoor improvements at City facilities, buildings, parks, lifeguard towers, and bridges.
DISCUSSION/ANALYSIS:
Under the proposed Task Order, MBI will prepare a PEIR (draft and final versions) in compliance with CEQA, as well as the City’s Local Coastal Program (LCP), Del Mar Community Plan (General Plan), and Del Mar Municipal Code. MBI will work with City 2 May 19, 2025 Item 5
City Council Agenda Report
MBI Task Order – Program-Level EIR
May 19, 2025
staff to draft a PEIR that covers all CEQA required elements of the CIP and the required approvals for CIP projects to cover future undergrounding, water, wastewater, stormwater, recycled water, pavement, and facility improvements. The PEIR will include a project description, executive summary, analysis of potential impacts of various CIP project types (i.e., construction emissions, noise, and impacts to natural resources and cultural resources), alternatives to reduce potential impacts, mitigation strategies, and other factors that may apply to streamline future environmental reviews for individual CIP projects in compliance with CEQA.
The PEIR will also identify when additional site-specific environmental resource studies would be required for future CIP projects. Additional consultant tasks will include preparation of required public notices in accordance with CEQA and filing with the State Clearinghouse and San Diego County Clerk as applicable including the Notice of Preparation, Notice of Availability, Notice of Completion, and Notice of Determination.
The desired result of the PEIR is to provide the necessary environmental clearance as required by CEQA for the majority of the City’s CIP projects. This will save the City time and money in the long run as the City would rely on this comprehensive environmental document rather than repeating the environmental review process for each individual CIP project. The draft PEIR will be presented to the Planning Commission for a recommendation to City Council before consideration by the City Council for final approval, which is anticipated to occur in August/September 2026.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council associated with this item.
Sufficient funds have been included in the approved Fiscal Year 2024-2025 and proposed Fiscal Year 2025-2026 Operating and Capital Budget to cover the $267,028 Task Order that would be paid by the Wastewater, Water, and General Funds.
ENVIRONMENTAL IMPACT:
The action being considered is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” per Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not included in the City Council’s list of Goals & Priorities. However, the services to be provided will support Council priority capital projects.
ATTACHMENTS:
Attachment A – MBI Task Order
Exhibit A to Attachment A – MBI Proposal for PEIR
3 May 19, 2025 Item 5
1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us May 19, 2025
Michael Baker International
Attn: Tim Thiele SENT VIA EMAIL
9635 Granite Ridge Dr., Suite 300
San Diego, CA 92123
[email protected]
RE: TASK ORDER & NOTICE TO PROCEED – ENVIRONMENTAL CEQA COMPLIANCE
SERVICES TO CREATE A PROGRAM-LEVEL ENVIRONMENTAL DOCUMENT FOR THE CITY OF DEL MAR’S CAPITAL IMPROVEMENT PROGRAM
This Task Order (TO) and Notice to Proceed (NTP) is issued pursuant to the terms and conditions in the as-needed Services Agreement between the City of Del Mar and Michael Baker International (Consultant), the term for which is December 7, 2020, to December 7, 2025.
Consultant shall execute tasks related to the creation of a program-level environmental impact report (PEIR) for the City of Del Mar’s Capital Improvement Program (CIP), as described in the Consultant’s proposal dated March 27, 2025, and included as Exhibit A to this Task Order. The project cost for this Task Order shall not exceed $267,028 and the work shall be completed to the satisfaction of the Planning & Community Development Director.
The project schedule shall commence upon execution of this Task Order/Notice to Proceed, and shall be completed by September 2026, in accordance with the proposed Scope of Work included in Exhibit A.
The primary contact for this Task Order and invoicing is Jennifer Gavin, Associate Planner, who can be reached at [email protected] and (858) 793-6148. Please sign and return a copy of this Task Order electronically through OneSpan, the City’s electronic document routing program.
Please contact Senior Management Analyst Kseniia Izgarskaia at [email protected] or (858) 375-9560 with any questions about executing this Task Order Amendment.
Approved by: Accepted by:
City of Del Mar Michael Baker International
______________________________ ___________________________________ Ashley Jones Date Tim Thiele Date
City Manager Vice President
cc: Jennifer Gavin, Associate Planner
Joe Bride, Public Works Director
Nestor Machado, Management Analyst
Exhibit A: MBI – Proposal for Creation of a PEIR
4 May 19, 2025 Item 5 Attachment A
9635 Granite Ridge Drive, Suite 300 | San Diego, CA 92123 Office: 858-614-5000| Fax: 858-614-5001
A. Cover Letter
February 21, 2025; revised March 27, 2025
Nestor Machado, Management Analyst
City of Del Mar
Planning and Community Development
1050 Camino del Mar
Del Mar, CA 92014
RE: Proposal to Provide CEQA Compliance Services to Create a Program‐Level Environmental Document for the City of Del Mar’s Capital Improvement Program (CIP) Dear Mr. Machado,
Michael Baker International is pleased to submit this proposal to provide environmental consulting services in response to the City of Del Mar’s “As‐Needed” Environmental Consultant Task Order Request For: California Environmental Quality Act (CEQA) Project Review and Compliance to create a Program‐Level Environmental Document that comprehensively addresses implementation of the City of Del Mar’s Capital Improvement Program (CIP). Michael Baker specializesin CEQA and the preparation of program EIRs, and we have vast experience evaluating public infrastructure improvement projects throughout San Diego County, including in Del Mar.
Michael Baker is unaware of any conflicts of interest that would arise as a result of performing the task order work for this project.
We welcome the opportunity to further discuss our services and capabilities. Please do not hesitate to contact me or Project Manager Melissa Whittemore at (858) 614‐5093 or [email protected] should you have any questions or require additional information. We appreciate your consideration and look forward to the opportunity to work with you on this important project.
Sincerely,
Tim Thiele, PE
Vice President
[email protected] | (858) 614‐5000
5 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 2 B. Overview of Consultant and Key Personnel
Project Understanding
Michael Baker understands that the City of Del Mar (City) aims to create a Program Environmental Impact Report (PEIR) for its Capital Improvement Program (CIP). The CIP is a 10‐year strategic plan and budgeting tool for addressing the City’s capital infrastructure and facility needs, and it isrevised as conditions and funding change. The CIP outlines plansfor capital projects, major maintenance, refurbishments, and substantial equipment purchases. Each year, the City undertakes multiple CIP projects involving work in public rights‐of‐way and easements for sewer and water line maintenance, road and sidewalk improvements, and undergrounding utility lines. The City is requesting a PEIR that comprehensively addresses implementation of the City’s CIP.
It is anticipated that the PEIR will provide a program‐level environmental analysis of the following CIP project types:
Del Mar Undergrounding Program: utility trenches, transformers, pedestals, handholds, retaining walls, and pole removal.
Water System Maintenance Improvements: replacement and/or rehabilitation of existing potable water infrastructure in the same or new alignments within public rights‐ of‐way or easements.
Wastewater System Maintenance Improvements: replacement and/or rehabilitation of existing sewer infrastructure in the same or new alignments within public rights‐of‐way or easements.
Storm Water System Improvements: replacement and/or rehabilitation of existing storm water drainage infrastructure in the same or new alignments within public rights‐of‐way or easements.
Recycled Water System Improvements: replacement, maintenance, or expansion of existing recycled water infrastructure in the same or new alignments within public rights‐ of‐way or easements.
Pavement Management Plan Projects: pavement replacement and rehabilitation, traffic signal loop improvements, lane striping, and sidewalk and crosswalk reconstruction. Facilities Modifications and Repairs: indoor and outdoor improvements at City facilities, parks, lifeguard towers, and bridges.
Michael Baker understands that the majority of the CIP projects would occur in areas that are currently developed or highly disturbed, such as paved roadways and adjacent public rights‐of‐ way. The CIP projects would not be constructed in open space areas, including coastal lagoons.
Michael Baker also understands that the City currently does not have any CIP projects that are past the conceptual design phase, and the PEIR is meant to solely provide a program‐level 6 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 3 environmental analysis of implementation of the CIP. The PEIR is meant to facilitate a streamlined environmental review and permit processing for future individual CIP projects.
Michael Baker will utilize City‐provided environmental documentation completed for past projects and programs, as well as City‐provided GIS files for the location of existing public infrastructure and the environmentally sensitive overlay zones, to the maximum extent possible.
Firm Qualifications
Established in 1940, Michael Baker is a full‐service environmental, architectural, engineering, design, and construction management firm with more than 4,000 employeesin nearly 100 offices nationwide. We have maintained a strong presence in California for over 80 years with more than 580 employees in 12 offices throughout the state, including Carlsbad and San Diego. Michael Baker has prepared numerous PEIRs, EIRs, Initial Studies/Mitigated Negative Declarations, and Categorical Exemptions pursuant to CEQA. Our experience as an environmental consultant to hundreds of public agencies throughout California has given us exceptional environmental planning qualifications and a broad range of problem‐solving abilities. Our in‐house experts understand legal issues, best practices, and special considerations to develop innovative, appropriate, and defensible solutions.
Michael Baker also has the in‐house capability to prepare a variety of technical studies and analyses to support CEQA documents, including preparation of air quality analyses, greenhouse gas (GHG) emission assessments, energy studies, noise analyses, cultural resources studies, biological resources assessments, jurisdictional delineations, visual impact analyses, hazardous material investigations, transportation impact studies, hydrology and water quality and supply analyses, water supply assessments, and utility studies. In addition, we offer a full range of services related to sustainability, energy efficiency, climate change mitigation and adaptation, mitigation monitoring, engineering, training, and public outreach.
Michael Baker prides itself on providing products that reflect our goal of meeting applicable regulatory and agency requirements while demonstrating a high standard of quality that reflects upon Michael Baker as well as our clients for whom the product is being prepared. To ensure a high level of competency with each document, Michael Baker implements a well‐established, highly effective quality assurance and quality control (QA/QC) process for each and every project that we undertake.
All deliverables will initially be reviewed by senior staff, and subsequently by Project Manager Melissa Whittemore. The document will also be reviewed by our in‐house technical editing staff to ensure completeness and consistency of information, references, figures, tables, and syntax.
Final document review will be performed by Principal‐in‐Charge Bob Stark on a strategic basis to ensure a high level of competency and consistency with CEQA requirements, defensibility of data, and accurate significance findings. Only after completion of these reviews will the document be submitted to the City for consideration. This process applies to each stage of the CEQA process, from preparation of the Notice of Preparation to the Final PEIR for City certification, to ensure a high standard of quality products that clearly and concisely convey the information to the affected parties and the general public alike.
7 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 4 Michael Baker’s proposed project team has an excellent track record successfully developing CEQA compliance documentation, including PEIRs, for agency programs such as general plans, master plans, and specific plans, throughout San Diego County and Southern California.
Michael Baker understands the City’s need to work
efficiently with our support to obtain approvals from
the Planning Commission and City Council. We have
assembled a dedicated team that combines
experienced professional planners and environmental
specialists to address the project’s multi‐faceted
requirements.
Project Management Team
Our team has the capacity to process and manage the
preparation of this large entitlement document.
Melissa Whittemore will serve as Project Manager to
oversee the task order and facilitate the project
team’s ability to successfully execute the work.
Ms. Whittemore will serve as Michael Baker’s primary
point of contact for the project. She has ample
experience working on CEQA compliance documentation for public agencies throughout San Diego County and Southern California. She specializes in delivering CEQA documentation for complex public infrastructure projects and has managed many projects in the Coastal Zone in Southern and Central California. She excels at helping her clients navigate the environmental compliance process. Ms. Whittemore will oversee our team of local and qualified technical staff who will prepare the PEIR, as well as lead the day‐to‐day tasks and monitor the project schedule and budget while also providing guidance and quality control. Ms. Whittemore reportsto our San Diego office and can be contacted at [email protected] or (858) 614‐5093.
Bob Stark will serve asthe Principal‐in‐Charge for the PEIR. Mr. Stark has driven the management and preparation of CEQA‐ and NEPA‐compliant environmental documents for many agencies on a variety of project types and currently manages environmental consulting contracts for a number of local and regional San Diego County and Southern California public agencies. He excels at developing long‐standing relationships with his clients and is regularly turned to by his clients for CEQA third‐party peer reviews of other consultants’ deliverables to ensure the legal defensibility of environmental compliance documents. Mr. Stark will provide contract oversight and support, ensuring our team has the resources it needs to serve the City successfully and effectively. He reports to both our Carlsbad and San Diego offices and can be contacted at [email protected] or (858) 444‐6025.
PRIMARY OFFICES PERFORMING WORK
Carlsbad Office
5050 Avenida Encinas
Carlsbad, CA 92008
16‐mile drive to Del Mar City Hall
San Diego Office
9635 Granite Ridge Drive, Suite 300
San Diego, CA 92123
17‐mile drive to Del Mar City Hall
AUTHORIZED SIGNING OFFICER
Tim Thiele, PE
Office Executive, Vice President
(858) 614‐5000 │[email protected]
8 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 5 Key Personnel
With this existing knowledge and experience, Michael Baker has an in‐depth understanding of the project area and the type of projects included in the City’s CIP, which will add to our efficient approach. Our management team includes Melissa Whittemore as the Project Manager and Bob Stark as the Principal‐in‐Charge. Key personnel also include expert technical specialists to conduct technical studies and analyses for the PEIR. Our key personnel, shown in the organizational chart below, will be supported by Michael Baker’s environmental planning, biology, cultural resources, GIS, and technical editing staff. For the resumes of our project management team and key personnel for this task order, refer to Attachment A, Key Personnel Resumes.
9 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 6 C. Proposed Schedule and Not to Exceed Fee
Scope of Services
After careful review of the Request for Proposal (RFP) and a meeting with City staff on March 12, 2025, Michael Baker offers the following work program to complete the City’s CIP PEIR. Each proposed task below includes a list of deliverables to ensure clarity and mutual understanding between Michael Baker and the City. We welcome the opportunity to work with the City to modify and update this scope and fee proposal as necessary to meet the City’s expectations.
Michael Baker will prepare a PEIR in compliance with CEQA and the State CEQA Guidelines, as well as the City’s CEQA Supplemental Regulations and Guidelines for Transportation Impact Analysis (last amended June 1, 2020), Local Coastal Program Land Use Plan and Implementation Plan, Community Plan, and Municipal Code, and other applicable state, regional, and local regulations. The PEIR will allow decision‐makers to consider potential impacts of the CIP, alternatives, mitigation measures, any controversial issues, and other factors that apply to the CIP. The document must be comprehensive and address all environmental issues. Michael Baker assumesimpactsrelated to CIP implementation will almost entirely be limited to the construction effects. Therefore, we propose focusing on impacts related to construction emissions and construction noise, and impactsto natural and cultural resources. The PEIR will include mitigation strategiesfor each environmental resource, as appropriate, for streamlining future individual CIP projectsto help the City determine any additional project‐specific stepsrequired to ensure future CIP projects are in compliance with CEQA.
Task 1: Project Initiation and Project Description
The purpose of thistask isto develop the environmental planning strategy in support of the PEIR.
The desired outcome will be to set the framework for the preparation of the technical analyses and the PEIR.
Task 1.1: Project Kickoff
Upon contract authorization, Michael Baker will work with the City to schedule an in‐person or virtual project kickoff meeting at the earliest convenient time for the City. The purpose of this initial meeting will be to review and discuss the representative CIP projects to be analyzed in detail (see below for further details), discuss the CIP’s key environmental considerations, and solidify the schedule. An agenda will be prepared and distributed by Micheal Baker’s Project Manager prior to the meeting. Following the kickoff meeting, Michael Baker will prepare meeting minutes and a list of data needs to inform the project description and an updated project schedule to capture proposed timelines.
Deliverables:
Kickoff meeting agenda (Word and PDF formats)
Attendance by Michael Baker project management team at kickoff meeting Kickoff meeting minutes (Word and PDF formats)
10 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 7 Updated PEIR schedule (PDF format)
List of data needs
Task 1.2: Project Description
The Project Description for the City’s CIP PEIR will be an important factor for how the environmental impact analysis is conducted. Michael Baker will review all provided CIP materials and documents and collaborate with City staff to develop the PEIR Project Description that will describe CEQA‐required elements of the CIP and the required approvals. A key component in the PEIR Project Description will include working closely with the City to develop objectives of the CIP. Carefully crafted objectives will also help Michael Baker and the City determine the alternatives to be discussed in the PEIR, as well as screening out alternatives that do not meet most of the objectives. Given the programmatic nature of the CIP, additional CEQA clearance may be necessary for implementation of individual CIP projects in the future.
Because the types of CIP projects vary on important construction characteristicssuch asfootprint size, schedule and duration, equipment types and quantities, distance from sensitive receptors and/or habitat, etc., Michael Baker recommends including detailed descriptions for up to four individual “representative projects,” which will include development of key construction assumptions. These representative projects are meant to establish a broad enough array of project types and sizes to allow for streamlined future approvals of individual CIP projects. The representative projects will be analyzed in detail in the Environmental Impact Analysis chapter of the PEIR, as appropriate (to be determined by environmental resource). Michael Baker will work closely with the City to determine the best representative projects for the PEIR, as well as the construction details of each representative project.
Michael Baker will submit a draft Project Description to the City for review and comment. Two rounds of consolidated comments from the City are assumed prior to finalizing the Project Description, which will serve as the basis for the impact analyses in the PEIR.
Deliverables:
First draft Project Description (Word format)
Second draft Project Description (Word format)
Final Project Description (Word format)
Task 2: Notice of Preparation
Michael Baker will prepare a Notice of Preparation (NOP) for City staff review that includes a brief project description and a summary of the probable significant effects on the environment as the result of implementation of the City’s CIP. The NOP will describe where written comments on the scope of the PEIR may be sent and the deadline for submitting comments. The NOP will also identify the date and location of a public scoping meeting to be held for the PEIR.
Following City staff review, Michael Baker will revise the NOP and produce the final document.
Michael Baker will also prepare an NOP distribution list, and once approved by the City, distribute the NOP, including submittals to the State Clearinghouse and San Diego County Clerk. The NOP 11 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 8 will be circulated for public review and comment for 30 days. As part of the NOP release, Michael Baker assumes the City will prepare and mail the necessary correspondence requesting Native American consultation associated with compliance with Assembly Bill (AB) 52, and the City will handle any requests from Native American tribes to consult, including attending consultation meetings with tribes. The City will also prepare a consultation log with supporting documentation (e.g., letters, emails, phone conversation summaries) for inclusion in the environmental document.
Because the City has already determined a PEIR is required, Michael Baker recommends the City forego the preparation and distribution of an Initial Study, which will reduce the overall schedule and cost for the PEIR. Similarly, because the City’s CIP does not meet the criteria of a “project of statewide, regional, or areawide significance” pursuant to CEQA Guidelines Section 15206, a scoping meeting is not required for the PEIR.
Deliverables:
Draft NOP (Word format)
Final NOP (Word and PDF formats)
NOP distribution list (Word format)
Task 3: Technical Reports and Analyses
Michael Baker assumes impacts related to CIP implementation will almost entirely be limited to the construction phase of the CIP projects. Therefore, we propose focusing on impacts related to construction emissions and construction noise, and impacts to natural and cultural resources.
The technical reports and analyses will be oriented towards identifying sensitivities through desktop mapping and database research, followed by presenting mitigation strategies for streamlining future individual CIP projects for each resource area. Where appropriate, the technical analyses will assess potential impacts of the four representative projects included in the Project Description (Task 1.2).
An essential component of the technical analyses will be the development of a mitigation strategy for each environmental resources, as appropriate. The mitigation strategies will help streamline CEQA compliance for future individual CIP projects by providing guidance for determining if any additional project‐specific impact assessments are required and the project‐ specific mitigation measures for future projects. By outlining specific assessment and mitigation actions and responsibilities, this strategy will also help ensure compliance with regulatory requirements and foster positive relationships with tribal communities and other stakeholders.
Task 3.1: Air Quality, Energy, and GHG Emissions
The methodologies, impact assessment, and mitigation recommendations based on the below air quality, energy, and GHG emissions technical analyses will be included directly in the Environmental Impact Analysis chapter of the PEIR.
12 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 9 Air Quality
Michael Baker will quantify emissions for the four representative projects using the California Emissions Estimator Model version 2022.1 (CalEEMod), based on the detailed construction information included in the Project Description under Task 1.2. The air pollutant emissions during construction will be compared to the San Diego Air Pollution Control District’s Regional Thresholds of Significance. Localized air quality impacts will be discussed in compliance with the San Diego County Air Pollution Control District’s CEQA Guidelines. A qualitative discussion of potential health impacts to sensitive receptors from exposure to toxic air contaminants will also be included. This analysis excludes the preparation of a Health Risk Assessment.
The analysis will include a mitigation strategy to help streamline future individual CIP project approvals related to air quality. Appropriate mitigation measures to minimize and reduce construction air quality impacts from future CIP projects will be included.
Energy
Michael Baker will analyze the energy implications of the CIP pursuant to Public Resources Code Section 21100(b)(3) and Appendix G and Appendix F of the State CEQA Guidelines. These statutes and guidelines require a project to describe, where relevant, the wasteful, inefficient, and unnecessary consumption of energy caused by a project. In addition, Appendix G of the State CEQA Guidelines requires a consistency analysis with state or local plans for renewable energy or energy efficiency. The analysis will quantify energy consumption associated with short‐term construction activities for the four representative projects. Mitigation measures will be included, as needed, to mitigate construction energy impacts from future individual CIP projects.
GHG Emissions
Michael Baker will calculate estimated GHG emissions (i.e., nitrous oxide, methane, and carbon dioxide) from implementation of the CIP based on buildout assumptions generated as part of Project Description development as discussed above in Task 1.2. Total GHG emissions from construction activities will be amortized into the GHG emissionsinventory. CalEEMod will be used to quantify GHG emissions. The analysis will review project consistency with applicable plans for the purpose of reducing GHG emissions, including the Del Mar Climate Action Plan (adopted June 6, 2016). Mitigation measures will be included, as needed, to mitigate construction GHG impacts from future projects within the CIP.
Task 3.2: Biological Resources
Literature Search and Database Reviews
Michael Baker understands that the City will provide the biological technical report for the planned utility undergrounding in the Crest Canyon area. For the remaining portions of the City, Michael Baker will conduct a comprehensive literature and database review of the California Department of Fish and Wildlife (CDFW) California Natural Diversity Database RareFind 5, the California Native Plant Society online Inventory of Rare and Endangered Plants of California, and the U.S. Fish and Wildlife Service (USFWS) Information for Planning and Consultation Project Planning Tool to determine which special‐status plants, animals, and vegetation communities are 13 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 10 known to occur or have the potential to occur. Michael Baker will also review other available resources such as the City’s Community Plan, Local Coastal Program, Public Tree Policy Manual, and environmentally sensitive overlay zones, as well as the San Diego County Multiple Species Conservation Program (MSCP), to obtain a comprehensive understanding of sensitive habitats and focal areas within the City.
Biological Resources Desktop Analysis
Following the literature review, a Michael Baker qualified biologist will conduct a desktop analysis to document baseline biological conditions using available aerial imagery, soil maps, vegetation maps, wetland maps, conservation areas, and other online resources to evaluate the potential for special‐status plant and wildlife species, sensitive habitats, potentially jurisdictional aquatic resources, and/or locally regulated resources (i.e., Torrey pine and Monterey cypress) that may occur within the City. This scope of services does not include field surveys. Instead, the desktop analysis will focus on special‐status natural resources that may pose a constraint to future implementation of individual CIP projects.
Programmatic Impact Analysis and Mitigation Strategy
Michael Baker will prepare a Program‐Level Biological Resources Management Report compiling the information and results obtained during the literature review and database searches and desktop analyses of biological resources. The report will focus on those resources considered to be sensitive or otherwise special‐status and that may pose a constraint to future implementation of individual CIP projects. The Biological Resources Management Report will provide a program‐ level impact analysis and maps depicting sensitive areas within the City.
Perhaps most importantly, the Biological Resources Management Report will include a mitigation strategy aimed at streamlining future individual CIP project approvals related to special‐status biological resources. Clear criteria and guidelines will be included for determining when project‐ specific biological resources studies and/or mitigation efforts are necessary. The goal of the mitigation strategy is to ensure that all relevant environmental considerations are addressed efficiently and consistently, reducing delays and uncertainties in the approval process. The strategy will also outline best practicesfor conducting these studies and implementing mitigation measures, ensuring compliance with regulatory requirements.
Deliverables:
Draft Program‐Level Biological Resources Management Report (Word format) Final Program‐Level Biological Resources Management Report (Word and PDF formats) GIS data identifying sensitive biological resource areas 14 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 11 Task 3.3: Cultural Resources
Literature Review and Record Search
Michael Baker cultural resource specialists will conduct a California Historical Resources Information System records search at the South Coastal Information Center to obtain data on previously identified cultural resource sites and previous cultural resource studies that intersect the City and a 0.25‐mile radius surrounding it. Michael Baker will review the previous cultural resources reports, historic maps, and archival documents, as well as the City’s Historic Preservation Overlay Zone.
Additionally, Michael Baker will request a Sacred Lands File records search from the Native American Heritage Commission (NAHC) to identify any areas of Native American heritage significance. The NAHC will provide a list of tribal contacts that may have further information regarding the project area. Michael Baker will send letters to the tribal contacts requesting information on tribal cultural resources in the vicinity. However, the outreach letters are strictly for the identification of tribal cultural resources and do not take the place of government‐to‐ government AB 52 consultation (see Task 2 above; the City will conduct AB 52 consultation with the Native American tribes). Michael Baker will also coordinate with local historical societies and museums to obtain relevant historical data. Based on the collected data, Michael Baker cultural resource specialists will assess the likelihood of previously unrecorded cultural resource sites in the project area.
This scope of work does not include any preliminary assessments of historic‐age structures and infrastructure, as Michael Baker understands that the City is currently aware which City facilities/buildings are listed or eligible for listing in the California Register of Historical Resources, such as the Powerhouse Community Center. We also understand that proposed future CIP improvementsto historic (or potentially historic) resources would be limited to minor repairs and modifications that would not affect historic‐defining characteristics to historic (or potentially historic) structures.
GIS-Based Sensitivity Analysis and Cultural Context Development Michael Baker will develop a GIS‐based cultural resourcessensitivity model to identify areas with high, moderate, and low potential for cultural resources. The cultural resourcessensitivity model will use data from the South Coastal Information Center to conduct spatial analyses in ArcGIS to determine the level of potential archaeological sensitivity of any linear CIP project corridors by assessing their proximity to known cultural resources within the 0.25‐mile records search radius.
The specific analyses will include dividing the corridors into 10‐ to 15‐meter segments and calculating the distance to each segment’s nearest known cultural resource. Additionally, the cultural resource location data will be generalized to produce heat maps demonstrating the number of cultural resources and the acreage of known cultural resources within each quarter square kilometer (approximately 90 acres) of a project area and a 0.25‐mile radius. The generalized cultural resource data and project area information will be provided in an ArcGIS map package, a geodatabase, and report maps.
15 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 12 Programmatic Impact Analysis and Mitigation Strategy
Michael Baker will assess potential impacts of CIP activities on cultural resources based on future construction activities and project locations. Michael Baker will compile findings into a Program‐ Level Cultural Resources Management Report for the PEIR. The Cultural Resources Management Report will include GIS mapsidentifying sensitive areas, as well as a mitigation strategy for future individual CIP projects. The mitigation strategy will streamline cultural resources impact assessments for future individual CIP projects. The mitigation strategy will provide a clear framework for addressing cultural resources potential effects to cultural and tribal cultural resources by future CIP projects.
Deliverables:
Draft Program‐Level Cultural Resources Management Report (Word format) Final Program‐Level Cultural Resources Management Report (Word and PDF formats) GIS data identifying sensitive cultural resource areas Task 3.4: Paleontological Resources
The City contains geologic formations with varying paleontologicalsensitivities, and some project locations may intersect known fossil‐bearing strata. This program‐level analysis aims to provide an initial assessment of potential impactsto paleontological resources across all CIP project types and geographic areas within the City. The methodologies, impact assessment, and mitigation recommendations based on the below technical analysis will be included directly in the Environmental Impact Analysis chapter of the PEIR.
Literature Review and Database Research
Michael Baker will obtain records from the San Diego Natural History Museum regarding previously recorded paleontological sites within or near the City. We will also conduct a review of existing paleontological resource reports and studies for the City and surrounding areas.
Additionally, Michael Baker will review geological maps and paleontological sensitivity maps to determine the likelihood of fossil‐bearing formations within the City.
Geologic and Paleontological Context
Michael Baker will identify and describe the geologic formations present within the City, including theirstratigraphy, depositional history, and known paleontologicalsensitivity. We will also assess the paleontological resource potential of each formation using the Society of Vertebrate Paleontology sensitivity guidelines, and provide a general discussion of the types of fossils that may be encountered, their scientific significance, and their potential contribution to understanding regional paleontology.
Programmatic Impact Analysis and Mitigation Strategy
Michael Baker will evaluate the potential impacts of implementation of individual CIP projects on paleontological resources based on the extent and depth of excavation, the geologic formations affected, and the likelihood of fossil presence. We will develop a GIS‐based paleontological 16 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 13 sensitivity map for the program area, categorizing areas as high, moderate, low, or negligible sensitivity.
Michael Baker will develop a programmatic mitigation strategy to streamline paleontological resources impact assessments for future individual CIP projects. The mitigation strategy will provide a clear framework for addressing paleontological resources potential effects by future CIP projects.
Deliverables:
GIS data identifying paleontological resources sensitivity Task 3.5: Noise and Vibration
The methodologies, impact assessment, and mitigation recommendations based on the below technical analysis will be included directly in the Environmental Impact Analysis chapter of the PEIR.
The applicable noise and land use compatibility criteria for the City will be reviewed and noise standards regulating noise impacts will be discussed. Michael Baker will analyze the four representative projects by quantifying construction noise levels at various distances. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations. An analysis of vibration impacts of the four representative projects will be based on the Federal Transit Administration’s vibration analysis guidance. Analysis requirements will be based on the sensitivity of the area, specific construction activities, and Noise Ordinance specifications.
The analysis will include a mitigation strategy to help streamline future individual CIP project approvals related to noise and vibration. Appropriate mitigation measures to minimize and reduce construction noise and vibration impacts from future CIP projects will be included.
Task 4: Draft PEIR
The primary intent of the PEIR will be to streamline CEQA clearance for individual CIP projects, once site plans and the characteristics of individual projects are developed. Accordingly, a crucial outcome of the PEIR will be inclusion of mitigation strategies for determining when additional site‐specific environmental resource studies would be required for future individual CIP projects, as detailed in the technical scopes above in Task 3.
Task 4.1: First Administrative Draft PEIR
Michael Baker will prepare a PEIR for the City’s CIP. Prior to preparing the First Administrative Draft PEIR, we will provide a recommended format forthe City to review and approve. The format will be easy to read while providing a clear mechanism for use on subsequent project review to 17 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 14 streamline environmental review, as well as meeting new state requirementsfor Americans With Disabilities accessibility compliance.
Following is more detail on each proposed chapters of the Draft PEIR.
Executive Summary
The Executive Summary will concisely describe the proposed project and summarize the main findings of the PEIR. We will include a matrix that summarizes the impacts, the significance of each impact before mitigation implementation, recommended mitigation measures, and the significance of each impact after mitigation implementation. The Executive Summary will also summarize areas of controversy, alternatives analyzed, and any significant and unavoidable impacts.
Introduction
The Introduction will describe the organization, type, and use of the PEIR; the environmental review process; the focus of the analysis; other documents used to prepare the PEIR; lead and responsible agencies; and opportunities for public comment.
Project Description
The Project Description prepared under Task 1.2 will include carefully crafted program objectives as well as key assumptionsfor projectsthat could be implemented as part of the CIP in the future.
The Project Description will include four individual representative projects to establish a broad enough array of project types and sizes to allow for streamlined future approvals of individual CIP projects. The representative projects will be analyzed in detail in the Environmental Impact Analysis chapter of the PEIR.
Environmental Impact Analysis
The PEIR will describe the existing environmental and regulatory settings, thresholds of significance, and analysis methodology and will identify impacts that would result from CIP implementation, the level of impact significance, mitigation measures to reduce the impact to a less than significant level, residual impacts, and any unavoidable significant impacts.
The PEIR will address all 20 resource topics in the State CEQA Guidelines and the City’s CEQA Supplemental Regulations. Based on our initial evaluation, we anticipate dedicated chapters focusing on key resource topics detailed above (e.g., air quality, biology, cultural resources, and noise) while other, less relevant topics will be aggregated in an “effects found not to be significant” section (e.g., housing, recreation, agriculture, and mineral resources).
Alternatives
A PEIR must consider a reasonable range of potentially feasible alternatives that will foster informed decision‐making and public participation. The alternatives considered in the PEIR should be able to attain most of the basic objectives of the project, but avoid or substantially lessen resulting significant environmental effects. Michael Baker will coordinate with City staff to develop up to two build alternatives to the proposed project, in addition to the no project alternative. These alternatives will be described and contrasted with the proposed project in 18 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 15 terms of the extent that the alternatives can achieve project objectives or reduce adverse impacts.
Other CEQA Requirements
The PEIR will include all otherrequired sections, including growth‐inducing impacts ofthe project, significant irreversible environmental effects, a summary of significant and unavoidable impacts of the project, a list of the report preparers, and references. The growth inducement analysis will discuss ways in which the CIP could indirectly or directly foster economic or population growth.
This could include construction of additional housing or projects that would remove obstacles to population growth.
Deliverables:
First Administrative Draft PEIR (Word format)
Task 4.2: Second Administrative Draft PEIR
Michael Baker will respond to one consolidated set of comments from the City on the First Administrative Draft PEIR and will prepare the Second Administrative Draft PEIR. All revisions made to the text in response to City comments will be completed in tracked changes format to allow for ease of review.
Deliverables:
Second Administrative Draft PEIR (Word format)
Task 4.3: Public Review Draft PEIR
Upon receipt of one consolidated set of comments from the City on the Second Administrative Draft PEIR, Michael Baker will prepare the Public Review Draft PEIR in clean format which will include all technical appendices. Once the Public Review Draft PEIR is complete, Michael Baker will coordinate with the City to release the document for public review.
Deliverables:
Public Review Draft PEIR (Word and PDF formats)
Task 4.4: Notices and Distribution
Michael Baker will prepare draft versions of the Notice of Availability (NOA), Notice of Completion (NOC), and State Clearinghouse Summary Form, and we will revise each document based on one round of City comments. Michael Baker will file the NOA with the San Diego County Clerk and submit the Draft PEIR (including technical appendices), NOA,signed NOC, and Summary Form to the State Clearinghouse. Michael Baker will distribute the NOA to applicable agencies, stakeholders, interested parties, and adjacent property owners. Additionally, Michael Baker will prepare a notice for posting in the Coast News and will coordinate with the newspaper to ensure timely publication. Michael Baker assumes the City will pay the associated County Clerk processing fee ($50 as of January 1, 2025), as well as the newspaper advertisement fee. 19 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 16 Deliverables:
Draft and final versions of the NOA, NOC, State Clearinghouse Summary Form, and Coast News advertisement (Word and PDF formats)
Task 5: Final PEIR
Michael Baker will prepare a Final PEIR, including responses to comments received during the public review period and a Mitigation Monitoring and Reporting Program (MMRP). Michael Baker will also prepare the CEQA Findings and, if necessary, a Statement of Overriding Considerations.
Task 5.1: First Administrative Final PEIR
At the conclusion of the 45‐day public review period, the Michael Baker team will review comment letters received on the Draft PEIR and will prepare draft responses to comments. A summary table identifying agencies and individuals that commented on the Draft PEIR, a copy of each comment letter with a code assigned to each individual comment (e.g., A‐1, A‐2, B‐1, B‐2), a response to each comment, and an errata section containing any Draft PEIR text revisions will be prepared.
As it is inherently difficult to estimate the level of effort required to respond to public comments until the number and extent of comment letters are known, for cost estimating purposes, Michael Baker has assumed approximately 40 hours of professional time to prepare the draft responses to comments. Should there be more extensive comment letters, or letters received from attorneys representing organized opposition, Michael Baker will work with the City to identify an appropriate budget amendment to match the level of effort required to provide written responses.
An MMRP will be prepared consistent with the requirements of CEQA Guidelines Section 15097 for inclusion in the Final PEIR. The MMRP will provide a table listing each mitigation measure identified in the PEIR, along with the timing of implementation and the entity responsible for implementation and monitoring.
Additionally, Michael Baker will prepare the required CEQA Findings in accordance with CEQA Guidelines Section 15091 for each effect identified in the PEIR. Project alternatives will also be discussed. A Statement of Overriding Considerations will be prepared, if necessary, pursuant to CEQA Guidelines Section 15093, describing the rationale for approving the proposed project in light of any significant and unavoidable impacts.
Deliverables:
First Administrative Final PEIR, including responses to comments, MMRP, CEQA Findings, and Statement of Overriding Considerations (Word format) Task 5.2: Second Administrative Final PEIR
Michael Baker will respond to one consolidated set of comments from the City on the First Administrative Final PEIR and will prepare the Second Administrative Final PEIR. All revisions 20 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 17 made to the text in response to City comments will be completed in tracked changes format to allow for ease of review.
Deliverables:
Second Administrative Final PEIR, including responses to comments, MMRP, CEQA Findings, and Statement of Overriding Considerations (Word format) Task 5.3: Final PEIR
Upon receipt of one consolidated set of comments from the City on the Second Administrative Final PEIR, Michael Baker team will prepare the Final PEIR which will include all technical appendices. Once the Final PEIR is complete, Michael Baker will coordinate with the City to release the document prior to the Planning Commission and City Council hearingsto consider the Final PEIR for certification.
Deliverables:
Final PEIR, including responses to comments, MMRP, CEQA Findings, and Statement of Overriding Considerations (Microsoft Word and PDF formats) Task 5.4: Notices and Distribution
Michael Baker will prepare a draft NOC for the Final PEIR and will revise it based on one round of City comments. Michael Baker will submit the Final PEIR (including technical appendices and the MMRP) and signed NOC to the State Clearinghouse. Michael Baker will also coordinate with the City on additional notifications, including notification requirements associated with the Final PEIR and public hearing for PEIR certification.
Michael Baker will also prepare the Notice of Determination (NOD) for City review and will finalize the document based on one round of City comments. Michael Baker will file the signed NOD with the San Diego County Clerk and State Clearinghouse within 5 days of PEIR certification. We assume the City will provide payment for the CDFW EIR filing fee ($4,123.50 as of January 1, 2025) and the San Diego County Clerk processing fee ($50 as of January 1, 2025).
Deliverables:
Draft NOC (PDF format)
Final NOC (PDF format)
Draft NOD (PDF format)
Final NOD (PDF format)
Task 5.5: Public Hearings
Michael Baker’s management team will attend up to two hearings with Planning Commission and/or City Council to assist in addressing any CEQA‐related questions, as directed by the City.
Deliverables:
Attendance by Michael Baker project management team at up to two public hearings 21 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 18 Task 6: Project Management and Project Team Meetings
Michael Baker has assembled an experienced and effective team to execute this important project. The project management team will work closely with City staff and manage the Michael Baker team and overall project progress. Management activities include coordinating with the project team, focusing on achieving milestones, proactively identifying potential issues to address, ensuring the proposed timeline is met, monitoring the project budget and progress, providing quality control review of all completed work products, and overall project administration.
Our scope of work also includes budget for monthly virtual project team meetings with the City.
Additional meetings can be scheduled at the City’s discretion for the purposes of project status coordination and/or to discuss the City’s comments following document review.
Deliverables:
Monthly project team meeting agendas (Word and PDF formats) Attendance and presentation by Michael Baker project management team at monthly virtual meetings with City staff
Monthly team meeting notes (Word and PDF formats)
Cost Estimate
Michael Baker’s cost estimate for the scope of work for the proposed project is a not‐to‐exceed $267,028. The cost estimate breakdown is presented in the fee table on the next page. The fee schedule for this task order is consistent with the our existing contract on file with the City. It is realized that the proposed costs are in fact an approximation of the labor and reimbursable costs by task. Actual costs per task within the framework of the not‐to‐exceed budget amount will be billed on a time‐and‐materials basis. Michael Baker requests flexibility to increase or decrease the level of effort between tasks and among staff within the total not‐to‐exceed limit of the task. 22 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 19 Fee Table
Planning Services Manager
(same rate
as
Engineering
Services
Manager)
Technical
Manager/
Sr.
Planner
(same rate
as Technical
Managers/
Sr.
Engineers)
Assistant
Planning Manager
(same rate
as Assistant
Engineering
Manager)
Planner
(same rate
as Designer/
Planner)
Project
Planner
(same rate
as Project
Engineers)
GIS
Analyst Clerical Total
Reimbursible
Estimate
(ODC) Total
TASK 231.00 $ 220.50 $ 183.75 $ 147.00 $ 168.00 $ 147.00 $ 84.00 $ Hours Cost TASK 1: PROJECT INITIATION AND PROJECT DESCRIPTION
Task 1.1: Project Kickoff 2 8 4 8 22 $3,486 Task 1.2: Project Description 4 40 24 22 16 106 $19,740 Task 1 Subtotal 6 48 24 26 0 16 8 128 $0 $23,226
TASK 2: NOTICE OF PREPARATION
Task 2.1: Notice of Preparation 1 10 12 2 25 $50 $4,418 Task 2 Subtotal 1 10 0 12 0 0 2 25 $50 $4,418
TASK 3: TECHNICAL REPORTS AND ANALYSES
Task 3.1: Air Quality, Energy, and GHG Emissions 4 4 20 60 32 120 $19,677 Task 3.2: Biological Resources 6 56 6 40 20 128 $24,276 Task 3.3: Cultural Resources 2 10 70 40 20 142 $4,000 $28,350 Task 3.4: Paleontological Resources 2 4 8 34 8 56 $1,500 $10,488 Task 3.5: Noise and Vibration 4 4 8 32 6 6 60 $9,870 Task 3 Subtotal 18 78 106 172 78 54 0 506 $5,500 $92,661 TASK 4: DRAFT PEIR
Task 4.1: First Administrative Draft PEIR 14 40 54 116 20 244 $41,969 Task 4.2: Second Administrative Draft PEIR 8 20 26 42 6 102 $18,092 Task 4.3: Public Review Draft PEIR 4 18 14 30 4 70 $12,464 Task 4.4: Notices and Distribution 1 6 10 17 $50 $3,074 Task 4 Subtotal 27 84 94 198 0 30 0 433 $50 $75,598
TASK 5: FINAL PEIR
Task 5.1: First Administrative Final PEIR 8 24 18 54 104 $18,386 Task 5.2: Second Administrative Final PEIR 4 20 12 28 64 $11,655 Task 5.3: Final PEIR 2 8 6 16 32 $5,681 Task 5.4: Notices and Distribution 1 6 10 17 $50 $3,074 Task 5.5: Public Hearings (up to 2) 10 12 12 34 $75 $6,795 Task 5 Subtotal 25 70 36 120 0 0 0 251 $125 $45,590
TASK 6: PROJECT MANAGEMENT AND PROJECT TEAM MEETINGS
Task 6: Project Management and Project Team Meetings 24 80 16 120 $25,536 Task 6 Subtotal 24 80 0 16 0 0 0 120 $0 $25,536
TOTAL $5,725 $267,028
23 May 19, 2025 Item 5
Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES FEBRUARY 21, 2025; REVISED MARCH 27, 2025 MICHAEL BAKER INTERNATIONAL PAGE 20 Schedule
Michael Baker is committed to working efficiently to complete and processthe PEIR within a time frame that meets the City’s expectations. The proposed schedule on the following pages shows the estimated durations for each task included under the Scope of Services section of this proposal. Michael Baker anticipate the scope of services to be completed within 16 months of authorization to proceed.
During the kickoff meeting, Michael Baker will work with the City to update the schedule as necessary, review milestones and expectations for deliverables, and discuss any “critical path” items and information needs relative to the schedule.
24 May 19, 2025 Item 5 Exhibit A to Attachment A
ID Task Name Working Days Start Finish
1 Notification to Proceed (approximate date) 0 days Mon 5/5/25 Mon 5/5/25 2 Task 1: Project Initiation and Project Description 45 days Fri 5/9/25 Fri 7/11/253 Project Kickoff Meeting (approximate date) 0 days Fri 5/9/25 Fri 5/9/254 Project Description and Objectives 45 days Mon 5/12/25 Fri 7/11/255 MBI prepares draft Project Description and Objectives (includes close coordination with City for detailed assumptions regarding potential CIP projects to be included, as well as detailed construction assumptions for up to four representative projects) 3 wks Mon 5/12/25 Fri 5/30/25
6 City reviews 1st draft Project Description and Objectives 2 wks Mon 6/2/25 Fri 6/13/257 MBI prepares 2nd draft Project Description and Objectives 1 wk Mon 6/16/25 Fri 6/20/258 City reviews 2nd draft Project Description and Objectives 1 wk Mon 6/23/25 Fri 6/27/259 MBI finalizes Project Description 1 wk Mon 6/30/25 Fri 7/4/25 10 City approves Project Description and Objectives 1 wk Mon 7/7/25 Fri 7/11/2511 Task 2: Notice of Preparation 43 days Mon 6/16/25 Wed 8/13/2512 MBI prepares draft NOP and distribution list 1 wk Mon 6/16/25 Fri 6/20/2513 City reviews draft NOP and distribution list 1 wk Mon 6/23/25 Fri 6/27/2514 MBI prepares final NOP and distribution list 1 wk Mon 6/30/25 Fri 7/4/2515 City approves final NOP and distribution list; MBI and City distribute/post NOP to distribution list, SCH, County Clerk, and City's website 1 wk Mon 7/7/25 Fri 7/11/25
16 30‐calendar day scoping period 23 days Mon 7/14/25 Wed 8/13/2517 City prepares and sends AB 52 tribal consultation letters 2 wks Mon 6/30/25 Fri 7/11/2518 Task 3: Technical Reports and Analyses, and Task 4: Draft PEIR 168 days Mon 7/14/25 Wed 3/4/2619 MBI prepares draft technical analyses/reports 10 wks Mon 7/14/25 Fri 9/19/2520 MBI prepares 1st Administrative Draft PEIR 12 wks Mon 7/21/25 Fri 10/10/2521 City reviews 1st Administrative Draft PEIR (including technical reports) 3 wks Mon 10/13/25 Fri 10/31/2522 MBI prepares 2nd Administrative Draft PEIR (including technical reports) 3 wks Mon 11/3/25 Fri 11/21/2523 City reviews 2nd Administrative Draft PEIR (including technical reports) 3 wks Mon 11/24/25 Fri 12/12/2524 MBI prepares Public Review Draft PEIR (including technical reports) 2 wks Mon 12/15/25 Fri 12/26/2525 City approves Draft PEIR (including technical reports) for public distribution 2 wks Mon 12/29/25 Fri 1/9/2626 MBI conducts accessibility formatting on Draft PEIR (including technical studies) for public distribution
2 wks Mon 1/12/26 Fri 1/23/26
27 MBI prepares NOA and other required SCH forms for Draft PEIR 1 wk Mon 12/29/25 Fri 1/2/2628 City reviews NOA and other required SCH forms 1 wk Mon 12/29/25 Fri 1/2/2629 MBI finalizes NOA and other required SCH forms, and City approves them 1 wk Mon 1/5/26 Fri 1/9/2630 City posts Draft PEIR and NOA on City's website, and MBI and City distribute Draft PEIR and notices to SCH, County Clerk, and distribution list 1 wk Mon 1/12/26 Fri 1/16/26
31 45‐calendar day public review period 33 days Mon 1/19/26 Wed 3/4/26 5/5
5/9
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 2025 2026
Proposed Schedule
for
Program-Level Environmental Document for the City of Del Mar’s Capital Improvement Program (CIP)
25 May 19, 2025 Item 5
Exhibit A to Attachment A
ID Task Name Working Days Start Finish
32 Task 5: Final PEIR 127 days Thu 3/5/26 Fri 8/28/26
33 MBI prepares 1st Administrative Final PEIR (including response to comments, MMRP, CEQA Findings, and [if required] Statement of Overriding Considerations [SOC]) 6 wks Thu 3/5/26 Wed 4/15/26
34 City reviews 1st Administrative Final PEIR (including response to comments, MMRP, Findings, and SOC)
3 wks Thu 4/16/26 Wed 5/6/26
35 MBI prepares 2nd Administrative Final PEIR (including response to comments, MMRP, Findings, and SOC)
3 wks Thu 5/7/26 Wed 5/27/26
36 City reviews 2nd Administrative Final PEIR (including response to comments, MMRP, Findings, and SOC)
2 wks Thu 5/28/26 Wed 6/10/26
37 MBI prepares public distribution version of Final PEIR (including response to comments, MMRP, Findings, and SOC)
2 wks Thu 6/11/26 Wed 6/24/26
38 City approves Final PEIR (including response to comments, MMRP, Findings, and SOC) 2 wks Thu 6/25/26 Wed 7/8/2639 MBI conducts accessibility formatting on Final PEIR (including accompanying documents) for public distribution
2 wks Thu 7/9/26 Wed 7/22/26
40 MBI prepares required SCH forms for Final PEIR 1 wk Thu 5/28/26 Wed 6/3/2641 City reviews required SCH forms 1 wk Thu 6/4/26 Wed 6/10/2642 MBI finalizes required SCH forms 1 wk Thu 6/11/26 Wed 6/17/2643 City approves required SCH forms 1 wk Thu 6/18/26 Wed 6/24/2644 City posts Final PEIR and public hearing notice on City's website, and MBI and City distribute Final PEIR and notices to SCH and distribution list 1 wk Thu 7/23/26 Wed 7/29/26
45 Two City public hearings for project approval and Final PEIR certification (approximate timeframes; at least 10 calendar days after distribution of Final EIR) 2 wks Thu 8/13/26 Wed 8/26/26
46 MBI files CEQA Notice of Determination with SCH and County Clerk (within 5 calendar days of project approval)
2 days Thu 8/27/26 Fri 8/28/26
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 2025 2026
Proposed Schedule
for
Program-Level Environmental Document for the City of Del Mar’s Capital Improvement Program (CIP)
26 May 19, 2025 Item 5
Exhibit A to Attachment A
Attachment A – Key Personnel Resumes
27 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES MELISSA J. WHITTEMORE MICHAEL BAKER INTERNATIONAL PAGE 1 OF 2
PROJECT MANAGER
Melissa J. Whittemore
Ms. Whittemore’s professional responsibilities include
project management, preparation, and quality
assurance/quality control review of environmental
compliance documents and associated technical
studies in accordance with CEQA and NEPA, including
Program Environmental Impact Reports (PEIRs). She
has worked on a variety of complex and controversial
land development projects throughout San Diego
County and Southern California and has extensive experience managing CEQA compliance for infrastructure projects and programs, including for potable water, recycled water, sewer, storm water, and transportation facilities, as well as public recreational facilities. Ms. Whittemore’s approach to project management is proactively ensuring quality documents are delivered to clients on time and within alloted budget.
RELEVANT EXPERIENCE
City of San Diego. City of San Diego Storm Water System Maintenance Program PEIR. Senior Environmental Planner. Ms. Whittemore was responsible for the preparation of a PEIR for future maintenance activities of the City of San Diego’s storm water system to provide for public safety and protection of property. The Maintenance Program also included construction of maintenance access roads, some of which would occur through sensitive biological resources areas. Key issues included air quality, biological resources, cultural resources, hazards and hazardous materials, hydrology and water quality, and noise.
Inland Empire Utilities Agency. Chino Basin Program PEIR. Deputy Project Manager/Senior Environmental Planner. Ms. Whittemore was responsible for a PEIR for the Inland Empire Utilities Agency’s Chino Basin Program (CBP), which is partially State-funded by the Proposition 1 Water Storage Investment Program (WSIP). Ms. Whittemore’s team collaborated with other consultants to complete preparation of the administrative Draft PEIR within an accelerated schedule of 15 business days from receipt of authorization to proceed. The purpose of the CBP is to provide water supplies for public benefits as defined by WSIP, including ecosystem and water quality improvement, as well as emergency response benefits. The CBP includes phased construction and operation of an advanced water purification facility, injection wells, extraction wells, groundwater treatment facilities, pipelines, and interconnections to other water districts’ systems. Because of Ms. Whittemore’s commitment to the expedited deadline, the Inland Empire Utilities Agency was able to certify the Program EIR and receive state funding for the CBP. Key environmental issues included air quality, biological resources, cultural resources, geology and soils, greenhouse gas emissions, hazards and hazardous materials, hydrology and water quality, land use and planning, and noise.
County of Los Angeles Department of Parks and Recreation. Puente Hills County Regional Park PEIR. Senior Environmental Planner.
Ms. Whittemore was responsible for the preparation of the air quality, greenhouse gas emissions, and noise sections of a PEIR for a 1,365-acre regional park in unincorporated Los Angeles County just south of the Interstate 605/State Route 60 interchange. The project included conversion of the Puente Hills Landfill to a recreational facility area consisting of park use, including multi-use trails, open space areas, interpretive features, and other amenities that would benefit local and regional communities.
City of Goleta Department of Public Works. On-Call Environmental Services – CEQA Categorical Exemptions for Public Works Projects. Contract Manager/Task Manager. Ms. Whittemore was responsible for the management and preparation of Categorical Exemptions under CEQA for Capital Improvement Program (CIP) projects under a three-year on-call contract with the City of Goleta Department of Public Works. Work included contract management activities such as coordinating with city staff, assigning task orders, and managing the overall contract budget. Task orders managed by Ms. Whittemore included preparation of Notices of Exemption and supporting documentation for various projects, including Goleta LED Street Lighting Project and Crosswalk at Calle Real/Fairview Center – Pedestrian Hybrid Beacon Project.
City of San Diego Public Utilities Department. On-Call Environmental Consulting Services for Public Utilities Infrastructure. Program Manager/Task Manager. Ms. Whittemore was responsible for execution of the contract to provide environmental consulting services to the City of San Diego for the construction and/or replacement of potable water and sewer pipelines and pump stations. She monitored the overall contract budget and assigned task orders, and she also functioned as project manager for several task orders. Scopes of work included technical studies for cultural and biological resources (including Multiple Species Conservation Program [MSCP] consistency), due diligence Years of Experience
23 Education
B.S., Biology with an emphasis in Ecology,
San Diego State University
Graduate Certificate, National Environmental
Policy Act, Utah State University
Professional Affiliations
California Association of Environmental
Professionals (AEP) – Board Member of the
San Diego Chapter (2024-Present)
Women’s Transportation Seminar (WTS)
28 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES MELISSA J. WHITTEMORE MICHAEL BAKER INTERNATIONAL PAGE 2 OF 2 memoranda, and construction monitoring. Tasks included Black Mountain Road Wetland Mitigation Project; Rancho Bernardo Wetland Mitigation Project; Old Town McCoy House Sewer Repair Project; and Robinson Avenue and 8th Avenue Pipe Replacement Project.
City of San Diego. University Avenue Mobility Plan EIR. Senior Environmental Planner. Ms. Whittemore was responsible for the preparation of an EIR for multi-modal improvements along University Avenue between Florida Street and Boundary Street within the community of North Park in the City of San Diego. The project included improvements related to roadways, transit, pedestrian access, parking, and utilities along an approximately 1.25-mile-long segment of University Avenue. Major project features consisted of transit-only lanes, raised medians, curb extensions, enhanced pedestrian crosswalks, and consolidation of transit stops. Key environmental issues included aesthetics, air quality, hydrology and water quality, land use and planning, noise, public services, and traffic/circulation.
City of Escondido. East Valley Parkway and Midway Drive Drainage Improvement Project IS/MND. Project Manager. Ms. Whittemore is responsible for the management and preparation of an IS/MND for improvements to the storm drain system in the central portion of Escondido.
The project includes the installation of approximately 4 miles of reinforced concrete box culverts and reinforced concrete pipelines beneath existing City roadways to collect and convey flows up to a 100-year storm event to Escondido Creek via new storm water inlets. Key environmental issues included air quality, biological resources, cultural resources, hazards and hazardous materials, noise, and transportation.
San Diego Association of Governments. San Dieguito Bridge Replacement, Double Track, and Del Mar Fairgrounds Special Events Platform Project EA. Senior Environmental Planner. Ms. Whittemore was responsible for the preparation of an EA for approximately two miles of railway improvements along the Los Angeles-San Diego-San Luis Obispo (LOSSAN) rail corridor within portions of the cities of Solana Beach and Del Mar. Proposed rail improvements included the construction of new double track bridge structures over the San Dieguito River, the addition of 1.7 miles of new double track, and a special events passenger platform at the Del Mar Fairgrounds. Ms. Whittemore prepared the land use, Section 4(f) resources, and biological resources sections of the EA, including a Coastal Consistency Determination Analysis. Work was completed for the San Diego Association of Governments, and the Federal Railroad Administration was the NEPA lead agency.
Olivenhain Municipal Water District. Village Park Recycled Water Project IS/MND. Project Manager. Ms. Whittemore was responsible for the management and preparation of an IS/MND and associated technical reports (cultural resources and traffic) for the installation of approximately 6.6 miles of recycled water pipelines and a pump station mainly within existing roadways in the City of Encinitas. The project had an accelerated schedule for the CEQA component, which was met. Key issues were air quality, biological resources, cultural resources, hazards and hazardous materials, and traffic.
Olivenhain Municipal Water District. Northwest Quadrant Reclaimed Water Pipelines Project IS/MND. Senior Environmental Planner.
Ms. Whittemore was responsible for preparing an IS/MND for the installation of approximately three miles of recycled water pipelines and a pressure-reducing station within existing roadways in the cities of Encinitas and Carlsbad. Key issues were biological resources and noise.
Olivenhain Municipal Water District. Santa Fe Pump Station Project IS/MND. Senior Environmental Planner. Ms. Whittemore was responsible for the preparation of an IS/MND for the installation and operation of a recycled water pump station and approximately 7,300 feet of underground raw (untreated) and recycled water pipelines that would connect to the existing three-million-gallon Santa Fe Valley Blending Reservoir and the Rancho Santa Fe Community Services District Wastewater Treatment Plant in the City of Encinitas. The project also included construction of approximately 100 feet of retaining walls and a 1,400-foot-long access road, as well as installation of irrigation and landscaping.
Key issues included biological resources, cultural resources, and noise.
Otay Water District. North/South District Interconnection System Project EIR. Assistant Project Manager. Ms. Whittemore was responsible for the management and preparation of an EIR and associated technical studies (biological resources, noise, air quality, traffic, and water quality) for the installation and operation of an approximately 5- to 6-mile-long, 30-inch-diameter potable water pipeline and associated booster pump station in the City of Chula Vista and the Bonita community within unincorporated San Diego County. Key issues included direct and indirect impacts to sensitive species.
City of San Diego. Pure Water San Diego Program Biological Survey Report. Senior Environmental Planner. Ms. Whittemore was responsible for the preparation of a Biological Survey Report in compliance with the City of San Diego’s Biology Guidelines for a specific segment of pipeline for this water reuse program project. The biological study analyzed a segment of proposed under roadways and disturbed areas, to the extent feasible, and traversed Marine Corps Air Station, Miramar. Significant effects included direct impacts to sensitive vegetation communities and special status plant species and potential direct and indirect (e.g., noise) impacts to sensitive wildlife species. 29 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES BOB STARK, AICP MICHAEL BAKER INTERNATIONAL PAGE 1 OF 2
PRINCIPAL-IN-CHARGE
Bob Stark, AICP
Mr. Stark has nearly three decades of experience
in the preparation and management of
environmental review documents pursuant to
CEQA and NEPA. His expertise in guiding high
profile and controversial projects through the
rigors of state and federal environmental review
and permitting processes has made him a valued
advisor to public agencies throughout California.
His broad base of knowledge ranges from air quality, noise, and traffic analysis to habitat restoration and climate change. Locally, Mr. Stark has successfully managed CIP-related CEQA documents for the cities of Del Mar, Solana Beach, San Marcos, Vista, and Encinitas. He is also a highly regarded instructor of professional-level seminars and continuing education courses on the topics of CEQA and environmental impact analysis.
RELEVANT EXPERIENCE
City of Del Mar. San Dieguito Drive Improvement Project. Mr. Stark oversaw preparation of a Notice of Exemption for improvements to San Dieguito Drive between Racetrack View Drive and Oribia Road to upgrade the private road to City of Del Mar public roadway design standards.
The affected roadway segment was approximately 1,000 feet in length and 18 to 20 feet wide (improved width). The proposed improvements would extend the road surface to 23 feet in width, create a crown along the center line, and install rolled concrete curbs along each side.
Drainage improvements were also proposed at the intersection of San Dieguito Drive/Racetrack View Drive and included construction of an additional inlet; improvements to an existing inlet; installation of a modular wetland; and replacement of an existing storm drain pipeline.
Additionally, a 36-foot-long masonry block retaining would be constructed behind the storm drain inlet located on the west side of San Dieguito Drive.
City of Del Mar. Jimmy Durante Boulevard Bluff Stabilization Project. Mr. Stark is currently overseeing preparation of a Notice of Exemption for a bluff stabilization project. The project proposes engineering improvements to an existing soldier pile wall installed as part of an emergency slope repair project in 2019 to stabilize an active (at the time) slope failure. The project is intended to further stabilize the slope and minimize the potential for future slope failure to occur. The project proposes to extend the existing wall approximately 40 feet to the south, utilizing a similar soldier pile wall configuration. After the wall extension is constructed, drought-tolerant native species would be installed as landscaping along the slope to reduce visibility of the wall and to visually blend the improvements into the existing setting.
City of Encinitas. North Coast Highway 101 Streetscape Project. Mr. Stark directed the preparation of an Environmental Impact Report for the project. Michael Baker provided engineering, traffic, and environmental services for the North Coast Highway 101 Project. The project includes multi-modal functions involving road diet measures, such as lane restriping of sharrows in the north- and south-bound lanes; five traffic calming roundabouts; a traffic signal; and street beautification measures for 2.5 miles of old Highway 101 in Leucadia. The goal is to increase walkability along the project corridor and provide more efficient on-street parking to eliminate sight-distance problems for side-street traffic and vehicular conflicts with bicyclists.
California State Coastal Conservancy. Los Peñasquitos Lagoon Permitting and Environmental Support. Mr. Stark managed the consultant team in securing permits from the Army Corps of Engineers and Regional Water Quality Control Board for the Los Peñasquitos Lagoon Foundation to continue emergency breaching of the lagoon to allow for tidal flushing of the lagoon during summer months when water quality suffers and threatens habitat and sensitive species within this important estuary at Torrey Pines State Beach.
City of Solana Beach. On-Call CEQA Services. Mr. Stark oversaw this contract to provide on-call CEQA services to the City of Solana Beach.
Mr. Stark provided strategy on achieving CEQA compliance for several projects. Under the contract, he managed the preparation of an EIR for a proposed condominium and hotel resort on Highway 101 at the northern end of Solana Beach. The property abuts San Elijo Lagoon, and therefore the EIR placed great emphasis on biological impacts as well as water quality impacts. Computer-generated visual simulations were prepared and included in the EIR to address concerns about blocking ocean views to surrounding residences. The property was eventually purchased to be kept undeveloped as a nature preserve.
Years of Experience
28 Education
M.C.R.P., City and Regional Planning,
California State Polytechnic University
B.A., Urban Studies and Planning,
University of California, San Diego
Licenses/Certifications
American Institute of Certified Planners, No. 17175
Professional Affiliations
American Planning Association (APA)
30 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES BOB STARK, AICP MICHAEL BAKER INTERNATIONAL PAGE 2 OF 2 City of Encinitas. Birmingham Drive Complete Street Project. Mr. Stark served as the environmental manager for this complete street project in the City of Encinitas. The project entails the installation of roundabouts and bulbouts to calm traffic, along with bicycle and pedestrian circulation improvements and undergrounding of overhead utilities. One unique aspect of the project is that much of the existing sidewalks in the corridor have personalized panels that were sold to families and businesses to raise money for the sidewalk installation project nearly 40 years ago. As part of the environmental effort, Mr. Stark oversaw a team of cultural resource professionals to photograph and catalog the hundreds of panels and devise a plan to remove and replace the panels as part of the construction project. During the public outreach component of the project, longtime residents were able to see their personalized sidewalk panels in the photo archive and were advised of the removal and replacement plan. This demonstrated the diligence and care the City was taking in project planning and resulted in widespread support for the project.
City of Solana Beach. Lomas Santa Fe Drive Complete Streets Project. Mr. Stark is overseeing the environmental compliance component of this project that contemplates multi-modal transportation improvements for an approximately 2-mile stretch of Lomas Santa Fe Drive in the City of Solana Beach. The project includes improved bike and pedestrian paths, landscaping, traffic calming measures and other functional aspects lending to a safer and more appealing thoroughfare for all users. Mr. Stark is tasked with providing peer review of all third party technical reports to ensure CEQA defensibility for the City.
San Diego County Water Authority. On-Call CEQA Services. Mr. Stark managed a team of environmental planners, biologists, and other specialists in helping the Water Authority to comply with a host of environmental regulations as they implemented their Facilities Master Plan.
Task orders included biological monitoring for Water Authority maintenance activities within their right of way and assistance with implementing the Authority’s Habitat Conservation Plan. Mr. Stark also served as a strategic consultant to the Water Authority, assisting with their Quantification Settlement Agreement and Mitigation Plan for the Salton Sea. Bob coordinated regularly with Authority staff, the outside legal team, and other water agency representatives to help steer a course toward acceptable mitigation projects for the Salton Sea.
City of Vista. Sewer Program On-Call CEQA Services. Mr. Stark directed preparation of approximately 20 CEQA documents in support of improvements to the City’s sewer system. Projects included repairs, realignments, relinings, and pump station improvements. Mr. Stark coordinated with the Buena Sanitation District, the City of Carlsbad, and numerous City of Vista staff and stakeholders. Additionally, since projects were partially funded through the State Revolving Fund (SRF) program, Mr. Stark consulted on the appropriate document format and content for a relatively new at the time “CEQA Plus” process with State agencies. 31 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES MICHAEL BAKER INTERNATIONAL PAGE 1 OF 2
ARCHAEOLOGICAL AND TRIBAL CULTURAL RESOURCES LEAD
James T. Daniels, RPA
Mr. Daniels is a senior archaeologist with
cultural resource management experience in
California, Nevada, and North Carolina. His
experience includes archaeological surveys,
evaluations of historic and prehistoric sites for
listing in the California and National Registers,
site mitigation data recoveries, mitigation
monitoring, and preparation of archaeological
resource management reports and cultural resources technical reports. As a senior archaeologist, he supports projects needing CEQA, NEPA, National Historic Preservation Act (NHPA) Section 106, Native American Graves Protection and Repatriation Act, Assembly Bill 52, US Army Corps of Engineers 404 permits, and local cultural resource regulation compliance.
He also assists with environmental impact statements and reports and alternative mitigation measures for clients, including interpretive signage, informative website design, brochures, and ethnographic studies.
Additionally, he assists in Native American consultation and coordination of Native American monitoring. Mr. Daniels provides advanced technical services for clients, including geophysical surveys with ground-penetrating radar (GPR), obsidian and ceramic sourcing using portable X-ray fluorescence (pXRF), photogrammetry, and GIS predictive modeling and data collection using Esri Field Maps.
RELEVANT EXPERIENCE
El Caballo Park, Escondido, CA. Senior Archaeologist. Conducted a Phase I Cultural Resources Assessment for the proposed El Caballo Park Master Plan project in compliance with CEQA and Section 106. The investigation included a records search with the SCIC, request for a Sacred Lands File search from the NAHC, a review of historical aerial photographs and maps, a pedestrian survey of the project area, and an archaeological sensitivity assessment. The field investigations resulted in the identification of two cultural resources that were evaluated for eligibility to the National Register of Historic Places and the California Register of Historical Resources: the Asociación de Charros de Escondido Arena and a series of four rock retaining wall features likely associated with the Dixon family, who once owned and operated a citrus farm that overlaps the current project area. Mr. Daniels recorded the sites on the appropriate DPR 523 series forms and authored the technical report.
Cultural Resources Study for the Revitalizing Solana Highlands EIR, Solana Beach, CA. Project Manager. Managed a cultural resources study for the EIR on the proposed development of the 13.41-acre Solana Highlands property. This project included the proposed redevelopment of 260 new apartments, parking, a separate leasing facility/clubhouse building, recreational amenities, and a system of interconnected pathways. This project was completed in compliance with CEQA to determine the presence or absence of potentially significant prehistoric and historic resources within the project's APE. Mr. Daniels completed the records search at the SCIC, an intensive pedestrian survey, and prepared the final report detailing the results of the survey and recommending mitigation measures.
San Dieguito Bridge Replacement and Second Track Project, San Diego County, CA. Project Archaeologist. Conducted a pedestrian survey of the San Dieguito River Bridge and a portion of the LOSSAN corridor between the southern portion of Solana Beach and the northern portion of the City of Del Mar. Co-authored the letter report to the client on the results of the archaeological survey.
North Coast Highway 101 Streetscape, Encinitas, California. Senior Archaeologist. Responsible for conducting a Section 106 cultural resources inventory for a HUD-funded project, including records search at the SCIC, NAHC SLF search, a pedestrian survey with Native American monitor of the area of potential effect, and archaeological sensitivity analysis. Authored the technical report presenting the results of the cultural resource inventory. Conducted Native American and Section 106 SHPO consultations on behalf of the City of Encinitas. Michael Baker is providing engineering, traffic, and environmental services for the North Coast Highway 101 Streetscape Improvements Project. The project includes multimodal functions involving road diet measures, such as lane restriping of sharrows in the north- and south-bound lanes; five traffic calming roundabouts; a traffic signal; and street beautification measures for two and a half miles of old Highway 101 in Leucadia. The goal is to increase walkability along the project corridor and provide more efficient on-street parking to eliminate sight-distance problems for Years of Experience
19 Education
Doctoral Studies, Anthropology/Archaeology,
University of California, San Diego
M.A., Anthropology/Archaeology, California State
University at Long Beach
B.A., Anthropology, North Carolina State University
Licenses/Certifications
Registered Professional Archaeologist, 2009, 52140
Professional Affiliations
Register of Professional Archaeologists (RPA)
Society for American Archaeology (SAA)
Society for California Archaeology
32 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES MICHAEL BAKER INTERNATIONAL PAGE 2 OF 2
side-street traffic and vehicular conflicts with bicyclists. Michael Baker is performing traffic studies, providing Mobile LiDAR data collection and processing, managing the preparation of an EIR and a recirculated draft EIR, and developing maintenance of traffic plans.
Orangewood Avenue Improvements Project, Anaheim, CA. Senior Archaeologist. Served as Principal Investigator for the cultural resources technical study completed for the project in compliance with Section 106 of the NHPA and CEQA. The study included the methods and results of a records search, literature and historic map review, historical society consultation, field survey, Native American consultation, and National Register and California Register evaluation of the Orangewood Bridge to determine if the project proposed effects/impacts to historical resources. Co-authored the technical report. The findings of the study were incorporated into the USACE 404 permit package. Michael Baker is assisting the City of Anaheim with civil, structural, and environmental engineering services to improve Orangewood Avenue in the cities of Anaheim and Orange as part of the Revised Platinum Triangle Expansion Project. The project would widen a portion of Orangewood Avenue from a five-lane roadway to a six-lane divided facility with medians and utility infrastructure improvements consistent with the Platinum Triangle minimum widening standards. As part of the project, Michael Baker is preparing an Addendum to the Final Subsequent Environmental Impact Report No. 339 as well as providing agency coordination, bridge inspection, and structural plans, specifications, and estimates (PS&E) to widen the Orangewood Avenue Bridge.
Riverwalk Redevelopment Project, City of San Diego, CA. Project Manager and Principal Investigator. Prepared an addendum to a Class III Inventory prepared by a previous CRM firm. The addendum clarified previous archaeological work conducted within the proposed Project APE and provided revised mitigation and management recommendations for cultural resources located within the limits of the Project APE that met standards of CEQA and location regulations in the City of San Diego. Participated in several meetings with City officials to ensure all recommended mitigation measures would satisfy City requirements. Prepared an Archaeological Research and Data Recovery Program outlining the research objectives and monitoring and data recovery methodologies to mitigate significant impacts to known archaeological sites during the grading phase of the proposed development project. Provided support for cultural resources management sections of the EIR.
Oversaw a staff of ten archaeologists for the data recovery excavations of the CRHR and NRHP-eligible loci of CA-SDI-11767. Coordinated with Native American tribal monitors during the data recovery. Managed the resulting laboratory analysis of the artifact assemblage from the site and was the primary author of the technical report. Coordinated the mitigation monitoring effort during construction grading for the project.
Tres Amigos Waterline Replacement Project Cultural Resource Inventory, Vista, San Diego County, CA. Principal Investigator.
Supervised and scheduled associate archaeologist and Native American monitor to conduct a pedestrian survey of the proposed waterline replacement corridor. Conducted Native American outreach. Authored the technical report that included records search results, pedestrian survey, and Native American outreach.
Carlsbad CIP – Phase III Recycled Water Project, Carlsbad, CA. Principal Investigator. Requested records search data from SCIC for a large-scale recycled water project. Prepared detailed GIS maps and a Class I Cultural Resource Inventory report using data supplied by the client for the proposed project and data from the SCIC on previously recorded sites and survey coverage. Prepared several addendum reports as project designs changed.
Padre Dam Municipal Water District Master Plan EIR, San Diego County, CA. Principal Investigator/GIS Specialist/Report Author. Prepared cultural resource density maps in a GIS platform for 243 proposed water transference projects within the Padre Dam Municipal Water District.
Authored the technical report presenting the results of the GIS-based study.
Cultural Constraints Study for the Southern California Edison Alberhill System Project in Orange, Riverside, San Bernardino, and San Diego Counties, CA. Principal Investigator. Conducted records search at three CHRIS information centers to retrieve data on known cultural resources within a quarter-mile radius of approximately 210 miles of a utility corridor and 15 possible substation locations across four counties.
The data was then compiled into ArcGIS Pro to create a series of heatmaps using spatial analyses that indicate portions of the corridor or substations that intersected or were near known cultural resources to choose corridor and substation alternatives that avoid areas of greater cultural sensitivity.
Inventory for Eight Bridge Repairs on MCB Camp Pendleton, San Diego County, CA. Principal Investigator. Organized and surveyed eight bridge repair locations and their associated impact footprint to determine if the proposed bridge repairs would impact any previously identified or newly encountered sites. An accompanied historian also assessed the historic nature of each bridge. Authored the technical report presenting the results of the survey.
San Dieguito Bridge Replacement and Second Track Project, San Diego County, CA. Project Archaeologist. Conducted a pedestrian survey of the San Dieguito River Bridge and a portion of the LOSSAN corridor between the southern portion of Solana Beach and the northern portion of the City of Del Mar. Co-authored the letter report to the client on the results of the archaeological survey.
Cultural Resources Study for the Bridges at Aviara Project, San Diego County, CA. Project Archaeologist. Conducted an archaeological records search with the SCIC, consulted with the Native American community, and conducted a pedestrian survey of 64 acres in the City of Carlsbad. Authored a letter report to the client that included the results of the archaeological study. 33 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES SUSAN M. WOOD MICHAEL BAKER INTERNATIONAL PAGE 1 OF 2
ARCHITECTURAL HISTORICAL RESOURCES LEAD
Susan M. Wood
Dr. Wood is a senior architectural historian
experienced in historic preservation and cultural
resource management in California. She meets
the Secretary of the Interior’s Professional
Qualification Standards for architectural history,
history, and archaeology. Dr. Wood’s professional
activities include resource evaluations, integrity
assessments, effects analysis, mitigation
documentation, design review, archival and historical research, architectural and archaeological field surveys, technical report preparation in accordance with Section 106/110 of the National Historic Preservation Act (NHPA) and CEQA, and project management. As a historic preservation planner consultant, Dr. Wood has experience in reviewing evaluations of local, state, and national historical significance; reviewing permit applications and design projects for adherence to the Secretary of the Interior’s Standards for the Treatment of Historic Properties; reviewing Certificate of Appropriateness applications; and presenting at public hearings.
RELEVANT EXPERIENCE
Los Angeles Department of Water and Power. On-Call Services Contract. Senior Architectural Historian. Dr. Wood was the lead author of a historic resources evaluation technical report to support a proposed electrical distribution pole replacement project. Dr. Wood completed a literature and historical map review; built environment survey; and California Register evaluation of a historic age wood pole distribution line between the San Fernando Valley and Pacific Palisades
Los Angeles Department of Water and Power. Historic Resources Evaluation for the Garvanza Pumping Station, Los Angeles, California. Senior Architectural Historian. Dr. Wood is the lead author of a historic resources evaluation technical report underway to support a proposed pumping station upgrade project.
University of California, Irvine. 2045 Long Range Development Plan, Historic Resources Sensitivity Report. Senior Architectural Historian. Dr. Wood served as co-author and quality control lead for a campus-wide baseline historic resources survey and sensitivity assessment in support of the university’s long range development plan update for 2045. This included targeted reconnaissance survey, archival research, and preparation of a technical report.
City of Garden Grove. Phase 1 Cultural Resources Assessment, Garden Grove Civic Center Project. Senior Architectural Historian.
Dr. Wood served as the lead author of a cultural resources identification memorandum to support CEQA review of a proposed multilevel public safety facility development project in Garden Grove, California. In the memorandum and on separate DPR 523 form sets, Dr. Wood evaluated the Garden Grove Civic Center, the Garden Grove Public Safety Building, and the Garden Grove Civic Center Park for inclusion on the CRHR.
Dr. Wood recommended all three resources ineligible for listing in the CRHR.
City of Santa Clarita. Valencia Glen and Old Orchard Park, NEPA. Senior Architectural Historian. Dr. Wood served as the lead author of two cultural resources identification studies to address requirements of Section 106 of the National Historic Preservation Act in support Michael Baker’s environmental services for the preparation of a National Environmental Policy Act (NEPA) categorical exclusion (CE) statutory checklist for the proposed Valencia Glen and Old Orchard Parks Rehabilitation Project in Santa Clarita, California.
Army Corps of Engineers, Los Angeles Office; City of Anaheim. Phase 1 Cultural Resource Assessment for the Orangewood Avenue Improvements Project, Anaheim, Orange County, California. Senior Architectural Historian. Dr. Wood was the lead author preparing a cultural resources identification study technical report to address requirements of Section 106 of the National Historic Preservation Act and the California Environmental Quality Act (CEQA) in support of Michael Baker International’s civil, structural, and environmental engineering services in the cities of Anaheim and Orange. Dr. Wood completed a literature review, historic map, and aerial photograph review and an analysis of the built environment survey of the project area. She evaluated an existing historic-age automobile bridge within the project boundaries for NRHP and CRHR eligibility and prepared an assumption of eligibility and effects analysis for the Santa Ana River channel.
Years of Experience
11 Education
Ph.D., History, University of California,
Riverside
M.A., Public History, University of California,
Riverside
B.S., Anthropology, California State Polytechnic
University, Pomona
Professional Affiliations
California Preservation Foundation
Society for California Archaeology
Society for Historical Archaeology
34 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES SUSAN M. WOOD MICHAEL BAKER INTERNATIONAL PAGE 2 OF 2 Naval Facilities Engineering Systems Command Southwest, San Diego, California. Cultural Resources Inventory and Evaluation for the P590 Community and Airfield Flood Protection Project, Naval Base Ventura County Point Mugu, California. Senior Architectural Historian. 2023. Dr. Wood coauthored a Section 106 cultural resources inventory for a proposed Flood Protection Project on Naval Base Ventura County Point Mugu. Dr. Wood completed a literature and historic map review, historical society consultation, analysis of the built environment survey of the APE, historical context, architectural descriptions, and evaluated five historic age-built environment water conveyance and control resources for the National Register of Historic Places (NRHP).
Imperial County Public Works Department. Phase 1 Cultural Resource Assessment for the Davis Road Bridge Replacement Project, Imperial County, California. Senior Architectural Historian. Dr. Wood was the lead author preparing a cultural resources identification study report to address requirements of the California Environmental Quality Act (CEQA). Dr. Wood completed a literature review, historic map, and aerial photograph review and an analysis of the built environment survey of the project area. She evaluated an existing historic-age irrigation canal within the project boundaries for CRHR eligibility.
Imperial County Public Works Department. Phase 1 Cultural Resource Assessment for the Meloland Bridge Replacement Project, Imperial County, California. Senior Architectural Historian. Dr. Wood was the lead author preparing a cultural resources identification study report to address requirements of the California Environmental Quality Act (CEQA). Dr. Wood completed a literature review, historic map, and aerial photograph review and an analysis of the built environment survey of the project area. She evaluated an existing historic-age bridge and irrigation canal within the project boundaries for CRHR eligibility.
City of Escondido. El Caballo Park Master Plan Project, Escondido, San Diego County, California. Senior Architectural Historian. In compliance with CEQA and Section 106, Dr. Wood contributed to a Phase I Cultural Resources Assessment for the proposed project. The investigation included a review of historical maps and aerial photographs and the identification of one built environment cultural resource, the Asociación de Charros de Escondido Arena, was evaluated for eligibility to the National Register of Historic Places and the California Register of Historical Resources. Contributed to the technical report and provided quality control for the historical resources sections.
City of Long Beach. Staff Augmentation. Serving as a consultant to the City of Long Beach Development Services Planning Bureau planning staff, prepares historic resource evaluations pursuant to City of Long Beach Municipal Code Section 2.63.050, Certificate of Appropriateness decisions, contributes to staff reports for local Landmark designations and Mills Act documentation. Communicates directly with permit applicants and reviews project plans and architectural drawings. Prepared five landmark evaluations and presented findings to the Long Beach Cultural Heritage Commission since joining Michael Baker.
Leidos/Port of Long Beach. Port of Long Beach Master Plan Update. Architectural Historian/Archaeologist. Dr. Wood conducted a windshield survey for historic built environment resources and produced the cultural resource section of the Programmatic EIR. She responded to comments from the Port of Long Beach and the public on the EIR. She conducted archival research and prepared a technical report and updated the Master Plan for the project.
Metropolitan Water District (MWD) of Southern California. On-Call Services Contract. Senior Architectural Historian/Historical Archaeologist. Dr. Wood participated in two task orders under MWD on-call services contract 168180 including TO04 (AR1) preparation of an assessment of an archaeological site/historical structure ruins at Gilman Springs Portal; and TO05 (JD-1) preparation of a technical report memorandum on the CEQA impact analysis for the Physical Security Improvement Project at Union Station, a National Register Property.
Riverside County Transportation Department/California Department of Transportation, District 8. Six Timber Bridges, Riverside County, California. Senior Architectural Historian/Historical Archaeologist. Conducted research to evaluate historic built environment and historical archaeological resources and prepared the Historic Resources Evaluation (HRER), the Finding of Effect (FOE), and the Environmentally Sensitive Area (ESA) action plans reports for the two sites in the Colorado Desert: San Gorgonio Pass and Chuckwalla Valley.
This project required the documentation and evaluation of the 150-mile Colorado Desert corridor of the historic, transcontinental U.S. Highway 60/70 as well as management of DTC resources in the Chuckwalla Valley.
Santa Barbara County Department of Public Works/California Department of Transportation, District 5. East Mountain Drive Low Water Crossing Replacement Project, County of Santa Barbara, California. Senior Architectural Historian. Conducted research to evaluate historic built environment resources and prepared the Historic Resources Evaluation (HRER), the Finding of Effect (FOE), and the Environmentally Sensitive Area (ESA) action plans reports for two sites. This project required the documentation and evaluation of a pedestrian trail and the home of a locally significant person.
Aspen Environmental Group. Athos Renewable Energy Project, Riverside County, California. Architectural Historian/Historical Archaeologist. Conducted research to document and evaluate 4 built-environment resources and 14 historic archaeological sites associated with the Desert Training Center/California-Arizona Maneuver Area for the 2,848-acre solar facility (on 16 separate sets of parcels), a 6-mile-long by 150-foot-wide transmission line corridor (110 acres), and a surrounding 5-mile-wide buffer. Completing for U.S. Bureau of Land Management (BLM) compliance with the NEPA and Riverside County compliance with the California Environmental Quality Act (CEQA). 35 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES RYAN N. HENRY MICHAEL BAKER INTERNATIONAL PAGE 1 OF 2
BIOLOGICAL RESOURCES LEAD
Ryan N. Henry
Mr. Henry is a program manager with 26 years of
professional experience as an ecologist focused
on the integration of scientific principles for the
investigation, assessment, and restoration of
terrestrial and aquatic ecosystems. He has
extensive experience planning, licensing, and
implementing projects for public and private
clients in California, Nevada, and Arizona.
Mr. Henry specializes in biological resources found throughout San Diego and coastal Southern California. He provides technical quality reviews of natural resource reports for a variety of projects to support state and federal Endangered Species Acts, Clean Water Act, CEQA, and NEPA processing and permitting. By keeping up to date on regulatory changes, Mr. Henry successfully manages complex projects that require regulatory compliance for the development and conservation of public and private land holdings.
His solution-oriented approach and clear communication style coupled with his outstanding relationship with federal, state, and local resource agency staff is a great benefit to his clients.
RELEVANT EXPERIENCE
Metropolitan Water District of Southern California. Orange County Operating Region Distribution System Infrastructure Protection Program EIR. Biological Resources Manager. Performed analysis and development of a Program EIR for the Orange County region operations and maintenance plan and Capital Improvement Projects. Primary author of the Program EIR’s Biological Resources section, which included analyses for approximately 300 facility sites in Orange County. Managed aquatic resource assessments and habitat assessments for a range of special-status species; vegetation community mapping; focused surveys for least Bell’s vireo, coastal California gnatcatcher, and special-status plants; geotechnical investigations; and developed habitat suitability models to support the Program EIR. Assisted in preparation of the Program’s Operations Manual and regulatory permits in compliance with the Clean Water Act, Federal and State Endangered Species Acts, and California Fish and Game Code.
City of San Diego. El Monte Pipeline Rehabilitation Project. Project Biologist. Served as project biologist for preparation of technical reports supporting CEQA documentation for the rehabilitation of approximately 12.2 miles of pipeline, spot repairs to the pipeline and Grossmont Tunnel Locations, and other repairs and improvements to El Monte Pipeline. Responsibilities include oversight of the biological resource investigation, which includes a comprehensive desktop review; suite of focused survey efforts for plants, wildlife, and jurisdictional aquatic resources; and technical report preparation.
City of Costa Mesa. West 19th Street Multipurpose/Bicycle Trail Project. Lead Project Biologist and Regulatory Permitting Specialist.
Served as lead project biologist and regulatory permitting specialist to the City of Costa Mesa for a FHWA-funded project to construct a multipurpose trail through Talbert Regional Park, connecting the existing City-maintained local multipurpose trail along the east levee of the Santa Ana River to West 19th Street. Assisted with the preparation of an IS/MND and Preliminary Environmental Study checklist pursuant to the instructions outlined in the Caltrans Local Assistance Procedures Manual. Prepared a Natural Environment Study-Minimal Impacts Report, Biological Assessment, and regulatory permit applications to address potential impacts jurisdictional waters and special-status species including the least Bell’s vireo. Due to the abbreviated funding opportunity the project was placed on hold in 2017.
City of San Marcos. San Marcos Creek Specific Plan EIR. Biological Resources Specialist. Provided biological resources support during preparation of the 278-acre San Marcos Specific Plan’s Final EIR, including preparation a formal Clean Water Act Section 404(b)(1) Alternatives Analysis and response to public comments. Designed and conducted an aquatic resource functional assessment following the California Rapid Assessment Method (CRAM) to evaluate onsite compensatory mitigation areas. The Specific Plan entailed a complex planning effort designed to provide the necessary framework to grant flood control to surrounding upland areas and facilitate future growth by evaluating land uses over an estimated 20-year time period. Assisted with focused surveys for least Bell’s vireo along San Marcos Creek, preparation of portions of the project’s CEQA document, and attendance at City Council meetings to address public comment during the CEQA process.
Years of Experience
26 Education
B.S., Applied Ecology, University of California, Irvine Licenses/Certifications
USFWS 10(a)(1)(A) Recovery Permit, California,
2005, TE031848-4
CDFW Scientific Collecting Permit, California
Professional Affiliations
California Native Plant Society
Society of Wetland Scientists
The Wildlife Society
36 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES RYAN N. HENRY MICHAEL BAKER INTERNATIONAL PAGE 2 OF 2 County of San Diego. Merriam Specific Plan Amendment. Task Manager. Served as task manager to evaluate and process jurisdictional water/wetlands permits for a 2,700-unit master-planned community. Tasks included conducting a formal jurisdictional delineation including the identification of potential effects to County of San Diego Resource Protection Ordinance (RPO) and CEQA significant wetlands, conducting site visits with the regulatory agencies, facilitating negotiations regarding headwater jurisdictional issues between the U.S. Army Corps of Engineers and Environmental Protection Agency, and identifying compensatory mitigation opportunities. Assisted with preparation of technical report, resource protection plan, and hardline agreement for incorporation into the Draft North County Multiple Species Conservation Program.
City of Chula Vista. On-Call CEQA Consulting Services. Technical Specialist. Served as technical specialist to provide assistance to the City with third-party peer reviews of technical biological resources reports and CEQA documentation for various applicant-proposed projects ranging from residential, commercial/industrial, and renewable energy (including battery energy storage) developments.
County of Orange Resources and Development Management Department. Biological and Environmental Planning Support of Orange County Flood Control District Projects. Technical Specialist. Conducted biological resource assessments and jurisdictional delineations, prepared CEQA documentation, developed mitigation and restoration plans, regulatory permit processing, and biological monitoring for several Orange County Flood Control District projects over a 4-year period. County-maintained facilities included Upper Newport Bay, Santa Ana–Delhi Channel, Norco Channel, Poche Beach, San Juan Creek, North Doheny Creek Channel, Aliso Lagoon, and drainages within the Aliso and Woods Canyon Wilderness Park. Successfully organized, drafted, and obtained regulatory permits including emergency and regional general permits for maintenance of ocean outlets. These projects were completed on an expedited schedule.
Metropolitan Water District of Southern California. On-Call Environmental Planning Services – Biological Resources Management.
Project Manager. Served as project manager and point of contact for a full range of biological resource services pertaining to native species and habitats throughout Metropolitan’s service area. Prepared and managed task order implementation for general biological surveys, protocollevel surveys, impact evaluations, construction and geotechnical monitoring and reporting, habitat restoration and planning services, and documentation to ensure compliance with federal, state, and local regulations. Provided oversight, technical input and consulting, program management, and communication from 2016 through 2019.
Metropolitan Water District of Southern California. Regulatory Permitting Support for Dewatering Activities in San Diego, Riverside, Los Angeles, and San Bernardino Counties. Biological Resources Project Manager. Served as biological resources project manager for the analysis of potential effects resulting from dewatering activities at 634 structures/locations within Metropolitan’s 5,200-square mile service area.
The focus of the assessment included discrete blow-off structures and pump well locations where Metropolitan releases water from their pipelines during routine operations and maintenance activities. Conducted an extensive literature review and evaluation of sensitive vegetation communities, special-status plants and wildlife, and potentially jurisdictional wetlands and waters of the US/State. Results of the assessment were organized in a report that included summary tables, maps, and recommendations for ensuring compliance with federal, state, and local regulations protecting biological resources. The assessment ultimately supported the preparation of regulatory permits for dewatering activities.
Metropolitan Water District of Southern California. Upper Newport Back Bay Blowoff Structure Project. Biological Resources Manager.
Served as biological resources manager for the acquisition of resource agency permits under Section 404 and 401 of the Clean Water Act, Section 1602 of the California Fish and Game Code, and the California Coastal Act for the rehabilitation of a water distribution pipeline blow-off structure and dirt access maintenance road which serves as an essential component of the Orange County Feeder. The project site is located within a sensitive area adjacent to the Newport Back Bay and San Diego Creek. Habitat on the project site was considered suitable for the federally listed least Bell's vireo and coastal California gnatcatcher. Project compliance with the Central/Coastal Habitat Conservation Plan/Natural Communities Conservation Plan was required for both species, with mitigation for state and federal waters and least Bell's vireo habitat identified within the watershed at an existing restoration site sponsored by the California Coastal Commission.
South Orange County Wastewater Authority. Coastal Treatment Plant Export Sludge Force Main Replacement Project. Project Biologist. Served as project biologist during implementation of a 16,600-linear-foot existing sludge force main replacement and installation of channel bank stabilization along the lower reach of Aliso Creek within the biologically and culturally sensitive Aliso and Wood Canyons Wilderness Park. Responded to emergency repair work and facilitated remedial actions with South Orange County Wastewater Authority staff, construction contractors, Orange County Parks, and the California Department of Fish and Wildlife to protect state and federally listed least Bell’s vireo, state and federally listed southwestern willow flycatcher, federally listed coastal California gnatcatcher, and federally listed arroyo toad. Prepared biological resources monitoring reports and provided regulatory permitting support. 37 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES ZHE CHEN MICHAEL BAKER INTERNATIONAL PAGE 1 OF 2
AIR QUALITY, ENERGY, GREENHOUSE GAS, AND NOISE TASK LEAD Zhe Chen
Ms. Chen is a technical manager and senior
environmental specialist focusing on air quality,
climate change, and noise. She has considerable
experience in environmental consulting industry
and a strong education background in science
and engineering. Ms. Chen is qualified to prepare
CEQA documents for public and private clients,
especially air quality, greenhouse gas (GHG),
energy, and noise technical analysis. She is an expert in air quality, GHG, and noise modeling, including California Emissions Estimator Model (CalEEMod), the AERMOD Atmospheric Dispersion Modeling System, and the Federal Highway Administration Traffic Noise Model (TNM). Ms. Chen also has ample experience in climate action planning, using her technical and analytical skills to provide climate change and environmental due diligence services to local governments and regional jurisdictions. She is proficient in utilizing climate change tools to develop GHG inventories and Climate Action Plans (CAP), recommending sustainability strategies and programs to local governments, and performing climate risk, vulnerability, and adaptation assessment.
RELEVANT EXPERIENCE
City of Escondido. East Valley Parkway and Midway Drive Drainage Improvement Project Technical Studies. Air Quality and Noise Task Manager. Michael Baker prepared air quality, greenhouse gas emissions, energy, and noise technical studies for the project. The project proposes to increase the capacity of the storm drain systems the central portion of the City to collect and convey flows up to a 100-year frequency storm event downstream to Escondido Creek. Escondido Creek is a concrete-lined channel in the vicinity of the project site that has been improved to convey runoff from a 100-year storm. The project includes the installation of approximately 4 miles of reinforced concrete box culverts and reinforced concrete pipelines beneath existing City roadways and new storm water inlets into Escondido Creek.
City of Long Beach. Long Beach Water Well IS/MND. Air Quality and Noise Task Manager. Michael Baker assisted City of Long Beach with preparation of an IS/MND for the Cal Water Well and Water Treatment Plant Project. In addition to preparing the IS/MND, Michael Baker is providing technical studies/analyses with regards to air quality, greenhouse gas emissions, energy, noise, cultural/paleontological resources, biological resources, and transportation. California Water Service Company (Cal Water), the project applicant, is proposing construction of a water well and water treatment plant on-site and installation of utility infrastructure improvements in adjacent roadway rights-of-way to increase reliability of water supply to the northern portion of Cal Water’s Dominguez District service area.
RVA & Associates. Peck Water Conservation Basin Outlet Modification Project Technical Memorandums, Los Angeles County, California. Project Manager. Michael Baker International assisted the RVA & Associates with the preparation of CEQA technical studies for the project. The project is located in unincorporated area of Los Angeles County and bordered by City of Arcadia and City of El Monte. The proposed project involves the replacement of the Spreading Basin’s existing outlet-structure with a new outlet structure to lower the intake elevation.
California State University, Long Beach. Master Plan Update EIR. Air Quality and Noise Task Manager. Michael Baker assisted the California State University, Long Beach with preparing an EIR for the Master Plan Update. The Master Plan Update is a long-range planning document that will guide physical development on the CSULB campus through the horizon year 2035. The Master Plan Update addresses CSULB’s current and future needs, focusing less on physical growth and more on optimizing the existing physical assets of the campus. The Master Plan Update also identifies priority projects to be implemented in the near term. The primary strategies for implementing the Master Plan Update include renovation of existing buildings (renovation), demolition and replacement of existing buildings in the same physical location (replacement), construction of new buildings (new construction), and leaving buildings in their existing location and configuration (building to remain). The Master Plan Update also identifies goals and strategies to improve open space, mobility and parking, and sustainability and resiliency.
Years of Experience
10 Education
M.B.A., Business Administration,
University of California, Irvine
M.S., Environmental Science and Engineering,
Stanford University
B.S., Chemistry, Peking University
Licenses/Certifications
LEED Green Associate, 2019
Certified Associate in Project Management, 2018
FHWA Traffic Noise Modeling, 2016
Professional Affiliations
Association of Environmental Professionals (AEP)
38 May 19, 2025 Item 5 Exhibit A to Attachment A
CITY OF DEL MAR CAPITAL IMPROVEMENT PROGRAM PEIR PROPOSAL FOR ENVIRONMENTAL SERVICES ZHE CHEN MICHAEL BAKER INTERNATIONAL PAGE 2 OF 2
City of Rolling Hills Estates. General Plan Update EIR. Air Quality and Noise Task Manager. Michael Baker assisted the City of Rolling Hills Estates with preparing an EIR for the General Plan Update (GPU). The City updated its old General Plan, which was adopted in 1992, with the Housing Element having been updated most recently in 2014. The General Plan has had various amendments since its adoption to address emerging issues and community priorities to ensure compliance with State law and to revise implementing policy frameworks to focus on goals and policy objectives. The proposed GPU would incorporate new and updated assumptions, data, and analysis, as well as establish an updated long-term vision for the City overall and the Commercial District in particular.
Chick-fil-A West 13th & Centre City Project IS/MND, City of Escondido, California. Project Manager. Michael Baker prepared an Initial Study/Mitigated Negative Declaration for the project. The project proposes demolishing the existing DiCicco’s Restaurant and Cork and Knife Wine Bar building and surface parking lot and construct a new Chick-fil-A restaurant with a dual lane drive-thru, associated surface parking, and landscaping improvements. The new Chick-fil-A restaurant would be a 4,890 square-foot (gross area), one-story building (up to 23 feet in height). The restaurant would have indoor and outdoor dining areas (90 indoor seats and 40 outdoor seats), kitchen area, and service area.
City of Victorville. Southern California Logistics Airport (SCLA) Specific Plan Amendment Subsequent EIR. Senior Air Quality and Noise Specialist. Michael Baker assisted the City of Victorville with preparation of an EIR for the SCLA Specific Plan Amendment Project. The City has established a “Priority Development Area” with an area of approximately 2,312 acres for development feasibly occurring within the next 25 years. Development within this area is anticipated to occur over a total of five phases, in five-year increments over the next 25 years, and could result in approximately 25,973,000 square feet of new building area. 39 May 19, 2025 Item 5 Exhibit A to Attachment A
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Amanda Lee, Principal Planner
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: May 19, 2025
SUBJECT: Second Reading and Adoption of an Ordinance to Accept California Coastal Commission (CCC) Modifications to Ordinance No. 1002 Adopted by the City Council on December 18, 2023, to Amend Del Mar Municipal Code (DMMC) Chapters 30.91 (Accessory Dwelling Unit Regulations) and 30.75 (Coastal Development Permits) in the Local Coastal Program (LCP) for Consistency with the March 13, 2025, CCC Conditional Certification Decision REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council adopt the Ordinance (Attachment A) to accept changes required by the CCC as a condition of final certification of the Local Coastal Program Amendment (LCPA), which amends the Accessory Dwelling Unit (ADU) regulations in DMMC Chapter 30.91 and Coastal Development Permit regulations in DMMC Chapter 30.75.
BACKGROUND:
State ADU law requires local jurisdictions to allow ADU development in all zones that allow residential use, including mixed-use zones. This includes overlay zones such as the Floodplain Overlay Zone and Bluff, Slope, and Canyon Overlay Zone where the proposed development meets all specified criteria for permit approval. Like other residential development, ADU’s are also allowed in High Fire Hazard Severity Areas where the applicant demonstrates that wildland fire safety precautions are integrated into construction of the unit to mitigate potential hazards. This includes compliance with the California Building Code requirements for use of non-flammable building materials and other requirements that provide mitigation in fire hazard severity areas (i.e., off-street parking for proposed ADU development on a narrow street with an improved street width less than 20 feet).
On December 18, 2023, the City Council adopted Ordinance No. 1002, amending the City’s Local Coastal Program (LCP), as necessary for compliance with State ADU law and the City’s certified 6th Cycle Housing Element (2021-2029) potential sites for low-income units and housing programs including Program 2F (Tiny Homes) and Program 6B (Affirmatively Furthering Fair Housing). Following approval by the City Council, the Ordinance was submitted to the CCC for certification as required.
Additional background regarding the Local Coastal Program amendments may be accessed in the following links to City Council agenda reports for December 4 and December 18, 2023:
1 May 19, 2025 Item 6
City Council Agenda Report
CCC Modifications to ADU Regulations Ordinance/LCPA
May 19, 2025
https://www.delmar.ca.us/AgendaCenter/ViewFile/Agenda/_12042023-3343 https://www.delmar.ca.us/AgendaCenter/ViewFile/Agenda/_12182023-3353 On March 13, 2025, the CCC conditionally certified the City’s ADU Regulations LCPA. The CCC staff report (Item Th18c) may be accessed in the following link:
https://www.coastal.ca.gov/meetings/agenda/
On April 21, 2025, the City Council introduced an Ordinance to accept changes required by the CCC as a condition of final certification of the ADU Regulations Ordinance/LCPA. The City Council Agenda report (Item 9) may be accessed in the following link:
https://www.delmar.ca.us/AgendaCenter/ViewFile/Agenda/_04212025-3661 The second reading and adoption of the Ordinance was initially scheduled for May 5, 2025, however, that City Council meeting was cancelled due to a lack of quorum. The content within this report and Ordinance remain unchanged from May 5, 2025, except where necessary to reflect the change in hearing date from May 5 to May 19, 2025.
DISCUSSION/ANALYSIS:
The proposed Ordinance incorporates CCC’s required modifications, which are intended to ensure consistency with the City’s certified LCP and Coastal Act as follows:
• Clarifies tiny homes are not allowed in the Beach Commercial (BC) or Visitor Commercial (VC) Zones because these zones do not allow housing.
• Clarifies that an exemption from a Coastal Development Permit (CDP) for ADU development only applies where:
o An ADU or JrADU is created through conversion of existing habitable space in a primary structure that will not remove or replace major structural components (i.e., roofs, exterior walls, foundations), or
o A proposed ADU is attached to an existing single dwelling unit and complies with the CDP exemption provisions in Coastal Commission Section 13250 in the California Code of the regulations.
• Maintains the existing requirement for the owner to record a deed restriction acknowledging the applicable use limitations that shall run with the land and that the deed restriction shall include information regarding the sale, occupancy, and rental of the unit consistent with State law. The CCC modification adds that the required deed restriction must also include notification disclosure of Overlay Zoning designation(s) for the property. • Clarifies the standard for proposed redevelopment of nonconforming structures to build ADUs and JrADUs. An existing nonconforming structure may be modified to 2 May 19, 2025 Item 6
City Council Agenda Report
CCC Modifications to ADU Regulations Ordinance/LCPA
May 19, 2025
accommodate an ADU or JrADU. The resulting redeveloped structure cannot be in a geologic setback, public scenic view, public coastal access, or wetland buffer. • The existing standard for ADUs on duplex lots applies a maximum height of 16 feet. Similar to what applies to single dwelling unit lots, the CCC modification allows ADUs on duplex lots at a second story level if there is not sufficient buildable area on the ground floor level of the lot and if necessary to minimize potential impacts to the greatest extent (i.e., to maintain parking on-site in parking impacted locations). • Clarifies that replacement parking (i.e., where existing garage, carport, or covered parking is demolished or converted to an ADU) shall only be required if loss of the off-street parking would have a significant effect on public access to the shoreline. Also, clarifies that no offstreet parking requirements shall be required for ADUs proposed within one-half mile of a major transit stop, unless the ADU is in the CCC Appeals area and lack of parking would have a significant effect on public access to the shoreline. • Removes requirement for replacement parking for JrADUs created within converted attached garages.
• Modifies the floodplain standard to require consideration of sea level rise in design. This codifies existing California Coastal Act regulations within the local ADU regulations in the certified LCP.
• Incorporates minor corrections to section references throughout to update outdated section references.
The proposed Ordinance will allow the City to obtain final certification approval from the CCC.
The adopted regulations will take effect on the date CCC grants final certification approval, which typically occurs at the first available CCC hearing following City Council adoption. During this interim period, staff will be applying the standards set forth in this Ordinance reflecting CCC’s modifications read in combination with the previously adopted ADU Ordinance No. 1002, until the CCC grants final certification.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council for this agenda item.
ENVIRONMENTAL IMPACT:
Pursuant to the California Environmental Quality Act (CEQA), the Ordinance has been analyzed and determined to be Exempt from CEQA as follows:
• Statutory exemption per Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282(h) applicable to the adoption of an ADU Ordinance; and • Statutory exemption per CEQA Guidelines Section 15265 because the proposed action constitutes an amendment to the City’s certified Local Coastal Program (LCP) and this 3 May 19, 2025 Item 6
City Council Agenda Report
CCC Modifications to ADU Regulations Ordinance/LCPA
May 19, 2025
section shifts the burden of CEQA compliance from the local agency to the California Coastal Commission (CCC) as set forth in Section 21080.9 of the Public Resources Code for the activities necessary for the preparation and adoption of an LCP amendment in compliance with the Coastal Act. The proposed amendments to the City’s Zoning Code are part of the certified City of Del Mar LCP as certified under Section 21080.5 of the Public Resources Code; and
• Categorical exemption per CEQA Guidelines Class 1 exemption per Section 15301 (Existing Facilities).
Notwithstanding applicability of the Statutory Exemptions and Categorical Exemptions identified above, the proposed actions have been the subject of prior environmental analysis in the 6th Cycle Housing Element Update Final Program Environmental Impact Report (SCH No. 2020029064) certified by the City Council on October 5, 2020 (Resolution 2020-52), which analyzed and disclosed anticipated impacts of future housing development. Refer to the Final 6th Cycle PEIR: www.delmar.ca.us/DocumentCenter/View/7171/Final-PEIR-91020 No new or substantially greater impacts would result. As such, pursuant to CEQA Guidelines Sections 15162 and 15163, and based on the entire record, the Ordinance does not require a subsequent EIR or further environmental review.
HOUSING IMPACT:
The ADU regulations will facilitate development of new housing options consistent with the City’s certified 6th Cycle Housing Element, the California Government Code mandatory provisions for ADUs, the City’s certified LCP, and other applicable State Housing Law and Coastal Act requirements. ADUs are a key component of the City’s adopted, balanced housing strategy that identifies a target to create 15 low income ADU units through the City’s ADU Incentive and Amnesty Programs, provisions for Tiny Homes, and other strategies to preserve existing units in the community that provide more affordable housing options.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Implementation of the ADU Regulations Ordinance in compliance with the Housing Element is a Tier 1 (Highest) City Council priority work plan item for Fiscal Year 2024-2025.
ATTACHMENT:
Attachment A – Proposed Ordinance Accepting CCC Modifications to Ordinance No. 1002 4 May 19, 2025 Item 6
ATTACHMENT A
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL
CODE (ZONING CODE) CHAPTER 30.91 ACCESSORY
DWELLING UNIT (ADU) REGULATIONS AND CHAPTER 30.75
COASTAL DEVELOPMENT PERMIT REGULATIONS AS
ADOPTED BY PROSPECTIVE ORDINANCE NO. 1002; ALL
RELATING TO AMENDMENTS REQUIRED BY THE CALIFORNIA
COASTAL COMMISSION AS A CONDITION OF APPROVAL FOR
THE CITY TO OBTAIN FINAL CERTIFICATION OF THE ADU
ORDINANCE FOR IMPLEMENTATION OF THE 6TH CYCLE
HOUSING ELEMENT PROGRAMS 2F (TINY HOMES) AND 6B
(AFFIRMATIVELY FURTHERING FAIR HOUSING)
WHEREAS, the City of Del Mar is a charter City and State Housing law applies to all general law and charter cities in the State of California; and WHEREAS, the State legislature declared that “Housing is a statewide concern”, that California faces a housing crisis, and that local jurisdictions are mandated to comply with applicable State housing laws; and
WHEREAS, the City of Del Mar is located entirely within the “Coastal Zone” boundary and is therefore subject to full compliance with the California Coastal Act; and WHEREAS, State Accessory Dwelling Unit (ADU) law is one example of a State law that still applies the Coastal Act protections for environmental resources, public scenic views, coastal access, and public safety in coastal hazard areas to ensure they will not be compromised by housing development; and
WHEREAS, State ADU law provides that the California Coastal Act is not superseded, in any way altered, or lessened by its application (Cal. Gov. Code. Sec.
Section 66310 et. seq. as amended); and
WHEREAS, the City has significant coastal resources that require protection under the Coastal Act, including but not limited to, the protection of scenic public coastal views which are found throughout the community, preservation of public access and recreation opportunities that must be assured including public access to the beach, viewpoints, and trail connections to the bluffs, lagoons, and open space preserve areas along the shoreline, and protection of environmentally sensitive habitat areas and coastal resources such as coastal bluffs, sandstone bluffs, wetlands, lagoons, river inlets, and protected tree species native to the City including Torrey Pines and Monterrey Cypress trees; and WHEREAS, in order to effectively implement applicable State housing laws, the City must harmonize the Coastal Act and the City’s LCP policies and regulations with the State’s housing laws to ensure protection of sensitive coastal habitats and resources, 5 May 19, 2025 Item 6
Ordinance No. XXXX
public coastal view sheds, coastal parking for public access, and public health and safety; and
WHEREAS, City staff engaged in public outreach to encourage public participation in formulating these draft regulations, which included articles posted on the City’s website, multiple announcements made in the City’s weekly updates, and multiple announcements made during public meetings including the Planning Commission and City Council meetings; and
WHEREAS, the Notice of Availability and Notice of Planning Commission public hearing for the Amendments to the Zoning Ordinance and LCP was published in the Del Mar Times on August 24, 2023, and individual mailed notices were sent to all interested parties; and
WHEREAS, on September 12, 2023, the Planning Commission recommended approval of the ADU Ordinance to the City Council by a vote of 3-2 including modifications to 1) Require all ADUs be used for dwelling unit purposes and subject to deed restrictions; and 2) In R1 zones, prioritize ADUs at the first story level before second story ADU if buildable area is available on the first story level of the lot; and WHEREAS, on October 2, 2023, the notice of City Council public hearing was published in the San Diego Union Tribune and mailed notices were sent to all interested parties including those who participated through the Planning Commission hearing on September 12, 2023; and
WHEREAS, on December 4, 2023, the City Council held a duly noticed public hearing and voted to introduce the ADU Ordinance; and
WHEREAS, on December 18, 2023, the City Council voted to adopt the ADU Ordinance; and
WHEREAS, on December 21, 2023, the City submitted the adopted ADU Ordinance/LCPA submittal to the Coastal Commission for certification review; and WHEREAS, on March 13, 2025, the California Coastal Commission considered the City’s ADU Ordinance/LCPA application and voted to conditionally certify with modifications imposed as a condition of approval; and
WHEREAS, on April 21, 2025, the Del Mar City Council held a duly noticed public hearing to consider whether to accept the CCC’s required modifications and introduce this Ordinance; and
WHEREAS, the CCC modifications have been incorporated herein; and WHEREAS, adoption of this Ordinance will amend the Del Mar Municipal Code Title 30 Zoning Code and certified Local Coastal Program to implement the 6th Cycle 6 May 19, 2025 Item 6
Ordinance No. XXXX
Housing Element commitments in order to maintain compliance with State law and avoid decertification of the Housing Element; and
WHEREAS, the duly noticed public hearing for City Council adoption of the Ordinance on May 5, 2025, was cancelled and the item was continued to May 19, 2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Del Mar, California, based on substantial evidence in the whole of the administrative record, hereby finds and declares the above stated Recitals are true and correct and are incorporated by reference into this action.
NOW THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Del Mar hereby ordains as follows:
SECTION ONE: That DMMC Section 30.75.080 for the Coastal Development Permit Regulations in the certified Local Coastal Program shall be amended per CCC Modification #1 to read as follows:
30.75.080 Coastal Development Permits Issued by the City—Issuing Authority, Public Hearing Required.
[A. through D. No change in text]
E. The Director of Planning and Community Development shall serve as the Issuing Authority to render a determination on applications for Coastal Development Permits for the following:
[1. through 2. No change in text]
3. An application for an Accessory Dwelling Unit in accordance with Subsection 30.91.030.E that is not otherwise exempt from a Coastal Development Permit.
[E.4. through F. No change in text]
SECTION TWO: That DMMC Section 30.91.010 for the ADU Regulations (Purpose) shall be amended per CCC Modification #2 to read as follows:
30.91.010 Purpose
The purpose of this Chapter is to provide regulations and procedures for the establishment of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JrADUs) on lots zoned to allow single unit and multi-unit residential uses which include a proposed or existing dwelling in accordance with California Government Code Section 66310 (et seq) as amended, and without superseding or in any way altering or lessening 7 May 19, 2025 Item 6
Ordinance No. XXXX
the effect or application of the California Coastal Act of 1976 (Division 20 commencing with Section 3000) and the City’s Local Coastal Program.
SECTION THREE: That DMMC Section 30.91.020 (Zones Where Accessory Dwelling Units and Junior Accessory Dwelling Units are Permitted) shall be amended per CCC Modification #3 to read as follows:
30.91.020 Zones Where Accessory Dwelling Units and Junior Accessory Dwelling Units are Permitted
[A. Through B. No change in text]
C. Tiny homes are permitted on any lot that allows an ADU. A tiny home may also be developed in non-residential zones, except the Beach Commercial and Visitor Commercial Zones, if the tiny home is deed restricted affordable for a lower income household for a term of at least 30 years.
[D. No change in text]
SECTION FOUR: That DMMC Section 30.91.030 (Permits and Processing of Accessory Dwelling Units and Junior Accessory Dwelling Units) shall be amended per CCC modifications #4 and #5 to read as follows:
30.91.030 Permits and Processing of Accessory Dwelling Units and Junior Accessory Dwelling Units
[A. Through D. No change in text]
E. Approval of an ADU requires issuance of an Administrative Coastal Development permit implemented in accordance with DMMC Chapter 30.75, to harmonize State Housing law with the Coastal Act and ensure protection of coastal resources as follows:
1. California Government Code section 65852.21 provides that the Accessory Dwelling Unit statutes do not supersede or in any way alter or lessen the effect or application of the California Coastal Act, except that the City shall not be required to hold public hearings for Coastal Development Permit applications for ADUs.
2. A proposed ADU or JrADU development is exempt from an Administrative Coastal Development Permit where it is:
a. Created through conversion of entirely existing legally established habitable space contained in an existing primary structure that will not involve removal or replacement of major structural components (e.g., roofs, exterior walls, or foundations); or
8 May 19, 2025 Item 6
Ordinance No. XXXX
b. Directly attached to an existing single-family residence, if the ADU otherwise qualifies as exempt development pursuant to Section 13250 of the Coastal Commission’s regulations.
[3. No change in text]
4. Where an Administrative Coastal Development Permit is required by Section 30.91.030(E)(3), it shall be processed in accordance with the following procedures:
a. Consistent with the public participation provisions found in the City’s certified LCP, a Notice of Application informing the public of the filing of an application for an Administrative Coastal Development Permit for an ADU shall be posted at the project site on a notice card provided by staff of the City of the City of Del Mar Department of Planning and Community Development. The notice of application shall advise interested persons that plans are available for public review at Del Mar City Hall. The notice, however, will stipulate that the application is required to be administratively approved by the Department of Planning and Community Development and that no public hearings will be held.
[b. No change in text]
c. A Notice of Administrative Coastal Development Approval stating that the Coastal Development Permit has been approved shall be posted at City Hall and on the City’s website, and shall be mailed within five working days of the final action as follows:
[i. No change in text]
ii. Notice shall be transmitted by any acceptable delivery means pursuant to state law to the San Diego Coast District office of the California Coastal Commission.
[iii. No change in text]
d. Within five (5) working days of a final decision of approval or denial by the Planning and Community Development Director, the notice of final action shall be transmitted by any acceptable delivery means pursuant to state law to the San Diego Coast District office of the Coastal Commission and provided to any interested parties who requested notice in writing in accordance with Section 30.75.100. 9 May 19, 2025 Item 6
Ordinance No. XXXX
e. If the ADU qualifies as appealable development pursuant to Chapter
30.75, the Planning and Community Development Director’s decision to approve a Coastal Development Permit may be appealed to the San Diego District office of the Coastal Commission within ten (10) working days in accordance with Section
30.75.110(A) and (B).
[F. through H. No change in text]
I. Prior to issuance of a building permit for an ADU or JrADU on private property, the owner shall record a deed restriction with the County Recorder and file the recorded deed restriction with the City, acknowledging the applicable use limitations that shall run with the land, and shall include notification to all occupants of any overlay zones in which the property is located. The deed restriction shall include information regarding the sale, occupancy, and rental of the unit, consistent with State law.
[J. No change in text]
SECTION FIVE: That DMMC Section 30.91.040 (Accessory Dwelling Unit Development Regulations) shall be amended per CCC Modifications #6 through #20 to read as follows:
30.91.040 Accessory Dwelling Unit Development Regulations [A. through C. No change in text]
D. The ADU shall be designed and operated in compliance with the regulations of the zone, except as otherwise specified in this Chapter, as a residential use dwelling unit that is subordinate to the primary dwelling unit on the property. One primary residential unit shall be designated on a lot which an Accessory Dwelling Unit or Junior Accessory Dwelling Unit is permitted.
1. The ADU shall be designed to comply with Government Code Section 66314, as amended, definition of ADU by including permanent provisions for living, sleeping, eating, cooking, and sanitation. This is typically demonstrated by identifying that the ADU includes a fully functioning:
Bathroom consisting of a toilet, sink, a bathtub or shower; and a kitchen.
The kitchen includes a cooking appliance (not a hotplate), refrigeration, and other appliances, food storage cabinets, and a countertop or similar food preparation area. The kitchen area is to be proportional to the size of the ADU.
[2. through 4. No change in text]
5. In accordance with Section 30.91.030(I), the owner shall record a deed restriction with the County Recorder and file the recorded deed restriction 10 May 19, 2025 Item 6
Ordinance No. XXXX
with the City, acknowledging the applicable use limitations that shall run with the land, including notification to all occupants of any overlay zones in which the property is located. The deed restriction shall include information regarding the sale, occupancy, and rental of the unit, consistent with State law.
E. The ADU may be rented but shall not be sold or conveyed separately from the primary dwelling unit on the property, except that the City or qualified non-profit corporation per Government Code section 66341, as amended, may sell a deed restricted ADU to an eligible low-income owner.
F. If rented, the term for rental of an ADU in a residential zone shall be for a term longer than 30 consecutive days per Government Code section 66315, as amended.
G. In accordance with California Government Code Section 66321(b)(3), as amended, the City shall accommodate an ADU at least 800 square feet in size, which is also known as the “universal” ADU size provision. If the size of a proposed ADU exceeds 800 square feet, the remaining square footage beyond 800 square feet shall be subject to review against the applicable Floor Area Ratio (FAR) and lot coverage development standards of the zone. Additionally, should the combined total size of a proposed ADU greater than 800 square feet and the primary residence exceed the maximum FAR or lot coverage allowed for the site location, then the primary residence shall be required to reduce its square footage accordingly so as to preserve the ability to build at least an 800 square foot ADU.
For the purpose of this section:
[1. through 6. No change in text]
7. In order to comply with the mandates of the California Coastal Act and the provisions of the certified LCP, the City is required to protect coastal access and coastal resources, which may require modification of the proposed ADU location and size to demonstrate conformity. The City shall approve a proposed ADU meeting the universal size provision of at least 800 square feet in size, unless the project would result in impacts to coastal resources or public access protected by the LCP, in which case, the City will prepare written findings and, where applicable, mitigation measures to alleviate such impacts as necessary to accommodate a proposed ADU at least 150 square feet in size that meets the definition of an efficiency unit as defined by California Government Code Section 66313, as amended. [8. No change in text]
[H. through J. No change in text]
K. The following identifies the maximum building height for construction of an ADU:
11 May 19, 2025 Item 6
Ordinance No. XXXX
[1. through 2. No change in text]
3. Attached ADUs must share a common wall horizontally with the primary dwelling unit. The maximum height for attached ADUs in single dwelling unit zones is as follows:
a. For consistency with local conditions and the certified LCP, attached ADUs in single dwelling unit zones shall be proposed at the first story level if sufficient buildable area is available on the first story level of the lot. The maximum building height for an ADU attached horizontally sharing a common wall with the existing primary dwelling unit at the first story level is 16 feet.
b. Attached ADUs may be proposed at a second story level only if there is not sufficient buildable area available on the lot and if necessary to accommodate an ADU up to 800 square feet on the lot as an alternative that minimizes potential impacts to the greatest extent in compliance with the certified LCP. The maximum building height for a proposed attached ADU that horizontally shares a common wall with the primary dwelling unit at a second story level shall not exceed 25 feet above grade, or the base zoning requirements, whichever is lower, and in no case shall exceed two stories.
[4. through L. No change in text]
M. Where an accessory dwelling unit is attached to a nonconforming residential structure that is nonconforming with regard to geologic setbacks, public view encroachment, coastal access, or wetland and habitat preserve buffers, and where development of the accessory dwelling unit will result in redevelopment of the nonconforming structure, the City shall require the correction of these nonconforming conditions in the redeveloped structure consistent with the standards for approval of a new ADU in accordance with Section 30.91.040.
For purposes of this section, redevelopment shall mean alterations to the residential structure resulting from construction of the accessory dwelling unit that consist of (1) additions to an existing structure, or (2) exterior or interior renovations, or (3) demolition or replacement of an existing principal structure, or portions thereof, any of which results in replacement (including demolition, renovation or alteration) of 50 percent or more of major structural components including exterior walls, floor, roof structure or foundation, or a 50 percent increase in gross floor area.
N. A side and rear setback of four (4) feet shall be required for a new ADU structure, except as follows:
12 May 19, 2025 Item 6
Ordinance No. XXXX
1. An existing legal non-conforming structure, such as a garage or accessory building, may be converted to an ADU and maintain the non-conforming setback, where ethe structure complies with the building and safety standards of the California Building Code and California Fire Code and the minimum setbacks specified in Section 30.91.040 (N)(3). [2. through 4. No change in text]
5. In all cases, including the conversion of non-habitable, legal nonconforming structures noted in Section 30.91.040(N)(1), the ADU shall comply with coastal resource protections that require the following additional setback requirements:
a. The required minimum coastal bluff setback in the Coastal Bluff Overlay Zone as required by DMMC Chapter 30.55.
[b. through e. No change in text]
O. The parking requirements for ADUs are provided in Section 30.91.040(O) and (P).
Where an existing garage, carport, or covered parking, is demolished or converted to an ADU, replacement off-street parking shall be required and all required offstreet parking for the primary dwelling unit shall be maintained or replaced on-site only if the loss of the off-street parking supply has a significant effect on public access to the shoreline.
[1. No change]
2. The location of replacement parking shall be consistent with all wetland habitat buffers, environmentally sensitive habitat buffers, steep slope and geologic stability setbacks, and public scenic view protection regulations contained in the certified LCP.
[3. No change]
4. No off-street parking requirements apply to any ADUs proposed within onehalf mile of a major transit stop regardless of whether the ADU would be located within the Commission’s appellate jurisdiction.
P. The following parking requirements are specific to properties located along the shoreline or on the hillside within areas of high wildfire risk:
1. The ADU shall provide one off-street parking space (covered or uncovered), except as follows:
[No change to subsections a. through c.]
13 May 19, 2025 Item 6
Ordinance No. XXXX
d. The ADU would be located on a property within one-half mile walking distance of public transit, including a bus stop, train station, or paratransit service, if applicable. This exemption does not apply to those lots within the Coastal Commission Appeals Jurisdiction where the on-street parking supply has a significant effect on public access to the shoreline.
[No change to subsections e. and f.]
[2. No change in text.]
Q. ADUs are required to comply with the same building and safety requirements as the primary dwelling unit in accordance with the California Building Code and California Fire Code. Special construction standards that would not otherwise apply to the single dwelling unit as a whole shall not be required. Pursuant to the California Code of Regulations Section 13250 and Public Resources Code Section 30610(a), a proposed ADU or JrADU development shall not be eligible for ministerial approval if it includes improvements to expand or construct water wells, sewer, fire protection capacities, or septic systems, which is a class of development that requires a discretionary coastal development permit per the Coastal Act because it involves a risk of adverse environmental effects. [R. through S. No change in text]
T. For consistency with the certified LCP, scenic views shall be protected as follows:
1. Projects shall be designed to ensure that no scenic views from public vantage points are obstructed, unless there is no feasible alternative siting which eliminates or significantly reduces the obstruction, and that bulk and scale of the proposed structure have been minimized to the greatest extent feasible commensurate with preserving the physical characteristics of the site. [2. through 3. No change in text]
U. Any additional accessory mechanical equipment or exterior building features that are not otherwise required by Section 30.91.040, or for a dwelling unit pe the California Building Code, shall be subject to Design Review in accordance with Chapter 23.08.
V. ADUs shall not be located or approved where the ADU is located on: a beach, a wetland or its buffer, seaward of the mean high tideline, in an environmentally sensitive habitat area or its buffer, within a coastal bluff setback, or in an area designated as highly scenic area as determined by the City’s certified Local Coastal Program.
W. The owner of an ADU is requested to provide information to the City annually upon request for reporting to the State as to whether during the prior 12 months the ADU 14 May 19, 2025 Item 6
Ordinance No. XXXX
was rented to a tenant qualifying as low income, rented to a tenant qualifying as moderate income, occupied but not rented, or unoccupied.
X. Pursuant to the California Code of Regulations Section 13250 and Public Resources Code Section 30610(a), ADU development shall not create significant alterations to landforms, which is a class of development that requires a discretionary coastal development permit because it involves a risk of adverse environmental effects. The following objective standards apply to proposed ADU development for protection of the public health and safety through the regulation of excavation and grading and protection of steep slopes and coastal resources consistent with the certified Local Coastal Program:
[1. through 5. No change in text]
Y. If a proposed ADU is located on a parcel that falls entirely or partially within the special flood hazard areas identified on the 2019 FEMA Flood Insurance Rate Map (FIRM) or its updated versions, the following shall apply as a requirement for the administrative Coastal Development Permit:
1. Development shall be located and designed, including elevation and flood proofing, to minimize flood damage and avoid flood hazards, including with consideration of sea level rise.
2. Proposed development shall comply with the certified Local Coastal Program.
SECTION SIX: That DMMC Section 30.91.050 (Junior Accessory Dwelling Unit Development Regulations) shall be amended per CCC Modifications #21 through #24 to read as follows:
30.91.050 Junior Accessory Dwelling Unit Development Regulations [A. No change in text]
B. A JrADU that is designed to meet all of the requirements in Section 30.91.050 shall be issued a permit in accordance with Section 30.91.030. The City is preempted by State Law from requiring a public hearing.
[C. through F. No change in text]
G. Where a junior accessory dwelling unit is created within a nonconforming residential structure that is nonconforming with regard to geologic setbacks, public view encroachment, coastal access, or wetland and habitat preserve buffers, and where development of the junior accessory dwelling unit will result in redevelopment of the nonconforming structure, the City shall require the correction of these nonconforming conditions in the redeveloped structure consistent with the standards for approval of a new JrADU in accordance with Section 30.91.050. 15 May 19, 2025 Item 6
Ordinance No. XXXX
For purposes of this section, redevelopment shall mean alterations to the residential structure resulting from construction of an accessory dwelling unit or junior accessory dwelling unit that consist of (1) additions to an existing structure, or (2) exterior or interior renovations, or (3) demolition or replacement of an existing principal structure, or portions thereof, any of which results in replacement (including demolition, renovation or alteration) of 50 percent or more of major structural components including exterior walls, floor, roof structure or foundation, or a 50 percent increase in gross floor area.
[H. through L. No change.]
M. If a proposed JrADU is subject to approval of an Administrative Coastal Development Permit, and is located on a parcel that falls entirely or partially within the special flood hazard areas identified on the 2019 FEMA Flood Insurance Rate Map (FIRM) or its updated versions, the permit approval shall be subject to the requirements in Section 30.91.040.Y.
SECTION SEVEN: That DMMC Section 30.91.060 (Regulations for ADUs on Lots with Multiple Dwelling Units) shall be amended per CCC Modifications #25 through #27 to read as follows:
30.91.060 Regulations for ADUs on Lots with Multiple Dwelling Units A. In a zone that allows two primary dwelling units per lot, a lot with two existing dwelling units is allowed up to two ADUs in accordance with the regulations in Section 30.91.040 and the following:
[1. through 4. No change in text]
5. For consistency with local conditions and the certified LCP, ADUs shall be proposed at the first story level. An ADU may be proposed at a second story level only if there is not sufficient buildable area available on the lot; and if necessary to accommodate an alternative that minimizes potential impacts to the greatest extent in compliance with the certified LCP. The maximum possible square footage shall be placed at the first story level. [B. No change in text]
C. Up to two detached ADUs are permitted on a lot with existing multiple dwelling units in addition to the ADUs allowed within the existing multiple dwelling unit structure per Section 30.91.060(B) subject to the following:
1. The City shall accommodate proposed ADUs meeting the universal size provision of at least 800 square feet in size, unless the California Coastal Act supersedes this minimum size requirement due to impacts to protected 16 May 19, 2025 Item 6
Ordinance No. XXXX
coastal resources or otherwise impedes public access to the coast. In such a case, the City will prepare written findings and, where applicable, mitigation measures to alleviate such impacts as necessary to accommodate ADUs at least 150 square feet in size that meet the definition of an efficiency unit as defined per California Government Code Section 66313, as amended.
[2. No change in text]
3. A detached ADU shall comply with the required street fronting setbacks of the applicable zone, but otherwise may be located within 4 feet of the side or rear property lines, except that in all cases, including conversion of nonhabitable, legal, non-conforming structures noted in Section
30.91.040(N)(1), the ADU shall comply with the following additional setback requirements.
a. The coastal bluff setback in the Coastal Bluff Overlay Zone as required by Chapter 30.55.
[b. through e. No change in text]
SECTION SEVEN:
The Coastal Commission conditionally certified the Ordinance/LCPA on March 13, 2025, and the City scheduled the introduction hearing for the amending ordinance on the first available date for the associated public hearing of the City Council.
SECTION EIGHT:
This Ordinance was introduced by the City Council on April 21, 2025.
SECTION NINE:
The City Clerk is directed to prepare and have published a summary of this Ordinance no less than five days prior to the consideration of its adoption and again within 15 days following adoption indicating votes cast.
SECTION TEN:
If any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for any reason, held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance.
SECTION ELEVEN:
Upon adoption, the Ordinance will be submitted to the California Coastal Commission for final certification of the Local Coastal Program Amendment. The Ordinance will take effect and be in force on the date that the Coastal Commission takes action to unconditionally certify the Local Coastal Program Amendment. 17 May 19, 2025 Item 6
Ordinance No. XXXX
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California at the Regular Meeting held on the 19th day of May, 2025. ________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
______________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Ordinance No. XXXX, which has been published pursuant to law, and adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 19th day of May, 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
______________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
18 May 19, 2025 Item 6
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable City Councilmembers
FROM: Mayor Terry Gaasterland and Deputy Mayor Tracy Martinez, Sustainability Advisory Committee Council Liaisons
Prepared by Denise Galvan, Management Analyst
DATE: May 19, 2025
SUBJECT: Appointment to the Sustainability Advisory Committee REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Sustainability Advisory Committee recommend that the City Council reappoint Valerie Dufort-Roy as a voting member to serve a full three-year term beginning on May 19, 2025, and ending on May 31, 2028.
BACKGROUND:
The Sustainability Advisory Committee (SAC) advises the Del Mar City Council on climate change, sustainability, and other environmental issues on which the Council may wish to act.
The Committee also takes the lead advising the Council on the City’s Climate Action Plan (CAP) and assists in informing Del Mar residents and businesses about implementing the City’s CAP and on environmental and climate action issues.
The committee currently consists of seven total members, including five voting members and two ex-officio non-voting members and require that all voting members be residents of Del Mar and shall be appointed based on their professional experience with environmental and sustainability issues.
DISCUSSION/ANALYSIS:
There is currently one voting member vacancy on the SAC due to Valerie Dufort-Roy’s term expiration on March 31, 2025. City staff advertised the voting member vacancy, and two Citizen Interest Forms were received during the recruitment period from Ann Feeney and Valerie Dufort-Roy. Ann Feeney’s application was subsequently withdrawn. The Council Liaisons reviewed the application (Attachment A) and recommend reappointing Valerie Dufort-Roy as a voting member for a full three-year term beginning May 19, 2025, and ending on May 31, 2028.
If the recommended appointment is approved by the City Council, all of the voting member seats on the SAC will be filled. A copy of the current roster is included as Attachment B for the Council’s reference.
ATTACHMENTS:
Attachment A – Citizen Interest Form
Attachment B – Current Sustainability Advisory Committee Roster 1 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Dufort-Roy Valerie
Last Name First Name Middle Initial
Del Mar, California
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee __1_ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee ___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
My first term on the Sustainability Advisory Committee has deepened my appreciation for the dedication of volunteers, staff members, and council liaisons. During this time, I helped support a helium balloon ban ordinance and contributed to the implementation of SB1383.
Alongside other volunteers, I created informative material published through Del Mar’s existing platforms addressing issues pertaining to climate change and aiming at reducing contamination between green waste, recyclables and trash. It was a privilege to represent our group with other SAC volunteers at events from the Del Mar Foundation, Del Mar Community Connections, Rotary Club of Del Mar, and the Del Mar Climate Change Coalition.
I feel that much is still to be done to make progress in ridding our community from single-use plastics, and, in turn protect our environment, adjacent waterways, and nearby sea life. The committee has ample work ahead looking forward to its Climate Action Plan update, as this will inherently shape the upcoming work of SAC. I am eager to continue contributing to how we live as a city in face of climate change.
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential. 2 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Education:
Completed coursework towards UCSD’s Behavior Change and Sustainability Certificate - Behavior Change Strategies for Sustainability, 2023
- Conservation Psychology, 2022
- Introduction to Sustainability, 2022
Personal Financial Planning Certificate, UC Irvine, 2008 Master’s Degree, Social Work, University of Montreal, Montreal, Canada, 1998 Relevant Experience (job or volunteer etc.):
- Volunteer, Del Mar Sustainability Advisory Committee, since March 2022. - President, 2019-2021, Parent-Teacher-Resource, La Petite Ecole de San Diego (Lycee Francais de San Diego): Emphasis on Eco-projects/Waste reduction for events in school year 2019-2020.
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Del Mar Sustainability Advisory Committee
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
Jennifer Anderson Serpentine Drive
Silvia De Dea Stratford Court
Daria Flores 4
th Street
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment. - San Diego French American School, school year 2024-2025, 8th grade room-parent - Del Mar Sustainability Advisory Committee, since March 2022 - Del Mar Sandpiper
o Editor, 2020-2022
o Writer, since 2019-2023
- Parent-Teacher-Resource, La Petite Ecole de San Diego (Lycee Français de San Diego)
o President, 2019-2021
o Secretary, 2018-2019
o Capital Expenditure Fundraiser Chair, 2017-2018
o Volunteer diverse functions (library, various events), 2014-2021 - CERT San Diego, 2008-2010
3 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Residency
Month Year
I have been a resident of California since: 11 2001
I have been a resident of San Diego County since: 11 2001 I have been a resident of Del Mar since: 6 2011
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☒ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a registered voter in Del Mar? ☒ Yes ☐ No
4 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why?
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
5 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law ☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why?
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park. 6 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
As a member of the Sustainability Advisory Committee, I am eager to continue collaborating with fellow volunteers, staff liaisons, council liaisons, and the broader community to develop and implement a more comprehensive single-use plastic ordinance.
Additionally, and given the ongoing confusion I’ve observed in our community regarding waste sorting, I believe it’s crucial to persist in supporting the implementation of SB1383. This will help divert waste from landfills and reduce contamination between green waste, recyclables, and trash.
With a potential update to the Climate Action Plan in the upcoming fiscal year, I look forward to contributing to its core goal of fostering long-term environmental sustainability, improving resource efficiency, and further reducing greenhouse gas emissions.
At a broader level, I support incorporating large scale circular economy to reduce our carbon footprint by focusing on resource efficiency and minimizing waste, extracting fewer resources from the environment, consequently reducing greenhouse gas emissions.
Since 2022, I have been member of both the Plastic/Zero Waste and the Outreach subcommittees as part of my volunteering for Del Mar Sustainability Advisory Committee. When volunteering for both groups, I have generated printed and online material, posters, and presentations for specific groups in the community.
- Participation in the review of the Del Mar Go Green website in collaboration with SAC’s staff liaison (2022).
- Participation in the development and content creation for the Trash Talk capsules (published in the Del Mar Weekly since April 2023).
- Creation of content for Green Papers discussing various topics, including:
o Redirecting gray laundry water to our gardens
o Back-up power during power outage
o Benefits of energy efficient homes
o Reduce, reuse, recycle
o Mark O’Connor is Rising Above Plastics: a local environmental leader’s story o EDCO: Family-owned and locally operated hauler of Del Mar’s waste o Del Mar’s ordinances to reduce plastic pollution in our environment o Pet waste belongs in the trash
- Outreach in the community includes:
o Del Mar Foundation 2023 picnic booth (SAC general information) o Del Mar Community Connection, Tuesday Lunch Connection, 2024 (green waste recycling, reducing contamination when sorting refuse)
o Del Mar Climate Change Coalition information table, 2024 (Del Mar ordinances to reduce plastic pollution in our environment) (continued on next page) o Farmer’s Market booth 2023 and 2024 (SAC general information, green waste recycling, reducing contamination when sorting refuse). September 7th, 2024 was a collaborative effort where EDCO and Canyon Crest Academy students from the Sustainability Club participated jointly along SAC Outreach. o Rotary Club of Del Mar Lunch Speaker, 2024 (green waste recycling, reducing contamination when sorting refuse) 7 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you?
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City o Farmer’s Market booth 2023 and 2024 (SAC general information, green waste recycling, reducing contamination when sorting refuse). September 7th, 2024 was a collaborative effort where EDCO and Canyon Crest Academy students from the Sustainability Club participated jointly along SAC Outreach. o Rotary Club of Del Mar Lunch Speaker, 2024 (green waste recycling, reducing contamination when sorting refuse)
Thank you for the opportunity.
8 May 19, 2025 Item 7
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. __ _ ______2/21/2025__________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
9 May 19, 2025 Item 7
City of Del Mar
Sustainability Advisory Committee
Category Ex-Officio, Non-Voting Member
Jeanne Nilmini Silva-send
2nd Term May 01, 2022 - May 31, 2025
Appointing Authority City Council
Category Voting Member
Alan Sweedler
2nd Term Jul 04, 2022 - Jul 31, 2025
Appointing Authority City Council
Position Chair
Office/Role Chair
Category Voting Member
Jennifer L Anderson
1st Term Sep 19, 2022 - Jul 31, 2025
Appointing Authority City Council
Category Voting Member
Silvia De Dea
2nd Term Feb 02, 2023 - Feb 28, 2026
Position Vice Chair
Office/Role Vice Chair
Category Voting Member
Dolores Davies Jamison
1st Term Jan 08, 2024 - Jan 31, 2027
Position Secretary
Office/Role Secretary
Category Voting Member
Vacancy
Board Roster
Sustainability Advisory Committee Page 1 of 2
10 May 19, 2025 Item 7
Appointing Authority City Council
Category Ex-Officio, Non-Voting Member
Vacancy
Sustainability Advisory Committee Page 2 of 2
11 May 19, 2025 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Kseniia Izgarskaia, Senior Management Analyst
Via Ashley Jones, City Manager
DATE: May 19, 2025
SUBJECT: Title VI of The Civil Rights Act of 1964 Implementation Plan REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council 1) Adopt the Resolution (Attachment A) establishing the City of Del Mar Title VI Implementation Plan; and 2) Authorize the City Manager to amend the Title VI Implementation Plan as-needed to ensure continued future compliance with statutory requirements.
BACKGROUND:
The City of Del Mar is a sub-recipient of financial assistance from several federal aid programs. Sub-recipients of this financial assistance are required to comply with various nondiscrimination laws and regulations, including Title VI of the Civil Rights Act of 1964 as amended (42 U.S.C. section 2000d). Title VI of the Civil Rights Acts of 1964 forbids discrimination against anyone in the United States because of race, color or national origin by any agency receiving federal funds.
The City also receives Federal Highway Administration (FHWA) funds through California Department of Transportation (Caltrans) and is required to establish a Title VI implementation plan that is subject to review by Caltrans pursuant to 23 CFR 200.9(b)(7).
The purpose of the plan is to prohibit discrimination and ensure non-discrimination through establishing policies and procedures and conducting regular program reviews.
This plan must be available to the public (for example, posted on the website) and address several required compliance items. The City must implement and enforce the Title VI Implementation Plan to ensure compliance with FHWA’s Title VI requirements.
DISCUSSION/ANALYSIS:
The City of Del Mar is committed to a policy of non-discrimination when administering its employment practices, policies, and programs and reaffirms its commitment that no person shall benefit or be discriminated against on the basis of race, color, or national origin, or any other basis that is inconsistent with federal or State statutes, and City of Del Mar ordinances, resolutions, rules, or regulations.
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City Council Agenda Report
Title VI Implementation Plan
May 19, 2025
To comply with statutory requirements, staff recommends this City Council adopt the Resolution (Attachment A) approving the City’s Title VI Implementation Plan (Plan) and authorizing the City Manager to make future amendments to the plan to ensure ongoing compliance with statutory requirements. The Title VI Implementation Plan is included as Exhibit A to Attachment A for the Council’s review and consideration.
The Plan follows a federal statute which provides that no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any activity or program. The purpose of this Plan is to establish procedures that allow for, encourage, and monitor participation of all citizens living and working in the City, as well as visitors.
The Plan includes a Notice to the Public which informs the public of their rights to nondiscrimination due to race, color, or national origin and providing information on whom to contact in case there is perceived discrimination. Pursuant to the proposed Plan, the City will develop and employ a technique that serves to provide meaningful access to its programs for people with Limited English Proficiency (LEP). The Plan also addresses a few other statutory requirements, such as staff training, public outreach efforts, designation of a Title VI Coordinator, and data collection.
Additionally, Title VI grievance procedures are outlined within the Plan, including a copy of the discrimination grievance form. An internal administrative policy on handling grievances was developed by staff and approved by the City Manager and is attached for Council’s reference as Attachment B to this agenda report.
ATTACHMENTS:
Attachment A – Resolution Adopting the Title VI Implementation Plan Exhibit A to Attachment A – Title VI Implementation Plan Attachment B – Administrative Policy Title VI Grievance Procedure 2 May 19, 2025 Item 8
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, ADOPTING THE TITLE VI OF THE CIVIL
RIGHTS ACT OF 1964 IMPLEMENTATION PLAN
WHEREAS, pursuant to Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d et seq (the Act) and 49 CFR Part 21, the U.S. Department of Transportation and the Federal Transit Administration (FTA) prohibit discrimination on the basis of race, color or national origin; and
WHEREAS, as a recipient or sub-recipient federal funds, the City of Del Mar is required to comply with the requirements of the Act and applicable implementing regulations; and
WHEREAS, the City also receives Federal Highway Administration (FHWA) funds through California Department of Transportation (Caltrans) and is required to establish a Title VI Implementation Plan that is subject to review by Caltrans pursuant to 23 CFR 200.9(b)(7); and
WHEREAS, pursuant to FTA Circular 4702.1B, the City of Del Mar is required to submit its Title VI Implementation Plan to its governing entity for approval; and WHEREAS, the City Council desires to operate its programs and services without discrimination to race, color, national origin, sex, age or disability; and WHEREAS, the City must implement and enforce the Title VI Implementation Plan to ensure compliance with FHWA’s Title VI requirements; and WHEREAS, the Del Mar City Council has reviewed and considered the Del Mar Title VI Implementation Plan and related policies and documents, including but not limited to, carrying out a Limited English Proficiency Four Factor Analysis and adoption of a Language Assistance Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1. The above recitals are true and correct.
2. The City Council hereby approves the City of Del Mar Title VI Implementation Plan as set forth in the attached Exhibit A to this Resolution.
3. The City Manager is hereby authorized to amend the Title VI Implementation Plan as-needed to ensure continued compliance with statutory requirements. 3 May 19, 2025 Item 8
Resolution No. 2025-XX
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 19th day of May, 2025. _____________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 19th day of May, 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
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City of Del Mar
Title VI Implementation Plan
Adopted May 19, 2025
by Resolution 2025-XX
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Table of Contents
I. Introduction......................................................................................................................... 3 II. Non-Discrimination Policy Statement .................................................................................. 3 III. Designation of Responsibility ............................................................................................. 4 IV. Public Notice....................................................................................................................... 4 V. Grievance Procedures ........................................................................................................ 4 VI. Grievance Form.................................................................................................................. 4 VII. Public Participation Plan .................................................................................................... 5 VIII. Limited English Proficiency Program.................................................................................. 6 IX. Data Collection .................................................................................................................. 6 X. Training .............................................................................................................................. 6 XI. Annual Work Plan (Goal and Accomplishment Report)....................................................... 6 XII. Title VI Assurances in Contract Documents and Agreements ............................................. 7 XIII. Program Review ................................................................................................................. 7 XIV. Dissemination of Title VI Information .................................................................................. 7 6 May 19, 2025 Item 8
I. Introduction
The City of Del Mar (City) is a recipient and sub-recipient of financial assistance from federal aid programs. Recipients and sub-recipients of federal aid are required to comply with various nondiscrimination laws and regulations, including Title VI of the Civil Rights Act of 1964 (Title VI). Title VI requires that “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” [42 U.S.C. §2000d]
Subsequently, various other statutes added prohibitions against discrimination based on gender, age, disability, or socioeconomic status. In addition, the Civil Rights Restoration Act of 1987 defines the word “program” to make clear that discrimination is prohibited throughout an entire agency if any part of the agency receives federal financial assistance.
Federal statutes and regulations require recipients of federal aid programs to prepare and implement a program to clarify roles, responsibilities, and procedures to ensure compliance with Title VI and related statutes. This Title VI Implementation Plan describes elements of the City’s Title VI Program and provides the policy direction necessary to ensure compliance with Title VI.
II. Non-Discrimination Policy Statement
It is the policy of the City of Del Mar that no person shall on the grounds of race, color, national origin, sex, disability, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any operation of the City of Del Mar as provided by Title VI of the Civil Rights Act of 1964 and related statutes.
This policy applies to all operations of City of Del Mar, including its contractors and anyone who acts on behalf of the City. The policy also applies to the operations of any department or agency to which the City extends federal financial assistance. Federal financial assistance includes grants, training, use of equipment, donations of surplus property, and other assistance.
Prohibited discrimination may be intentional or unintentional. Seemingly neutral acts that have disparate impacts on individuals of a protected group and lack a substantial legitimate justification are a form of prohibited discrimination. Harassment and retaliation are also prohibited forms of discrimination. Examples of prohibited types of discrimination based on race, color, national origin, sex, disability, or age include: Denial to an individual any service, financial aid, or other benefit; Distinctions in the quality, quantity, or manner in which a benefit is provided; Segregation or separate treatment; Restriction in the enjoyment of any advantages, privileges, or other benefits provided; Discrimination in any activities related to highway and infrastructure or facility built or repaired; and Discrimination in employment.
Title VI compliance is a condition of receipt of federal funds. The Title VI Coordinator is authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 U.S.C § 2000d and related statutes, and the requirements of 23 Code of Federal Regulation (CFR) pt. 200 and 49 CFR pt. 21.
_______________________________________ May 19, 2025
Ashley Jones, City Manager Date
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III. Designation of Responsibility
The City Manager is ultimately responsible for assuring full compliance with the provisions of Title VI of the Civil Rights Act of 1964 and related statutes and has directed that non-discrimination is required of all agency employees, contractors, and agents pursuant to 23 CFR Part 200 and 49 CFR Part 21
The City of Del Mar has designated Administrative Services Manager/City Clerk to serve as Title VI Coordinator to oversee the City’s policies and procedures:
Sarah Krietor, Title VI Coordinator
City of Del Mar
Administrative Services Department
1050 Camino del Mar
Del Mar, CA 92014
[email protected]
Title VI Coordinator (Coordinator) ensures that City’s Title VI program up-to-date with all requirements set forth by the Federal Highway Administration (FHWA), California Department of Transportation (Caltrans), and any other applicable jurisdictions. The Coordinator maintains an open line of communication with City Manager, City Council, and other City leadership positions necessary to facilitate the Title VI Program requirements in a timely manner. The Coordinator directs staff to coordinate and attend training, prepare required reports, create and distribute Title VI information for the public, and manage complaints per the Program’s direction.
IV. Public Notice
The Public Notice is included with this Title VI Implementation Plan as Appendix 1. The City’s website has been updated to add the Title VI Public Notice, Title VI Grievance procedures and Title VI Grievance form.
V. Grievance Procedures
Title VI grievance procedures are attached to this Implementation Plan as Appendix 2.
VI. Grievance Form
Title VI grievance form is attached to this Implementation Plan as Appendix 3.
Title VI Coordinator
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VII. Public Participation Plan
The City of Del Mar has developed a Citizen Participation Plan that is an outline of the strategies by the City to engage the public in projects benefiting the community. The City encourages public input, and uses several methods to reach all groups of citizens without regard to race, color, and national origin in accordance with Title VI of the Civil Rights Act.
Agenda notices of City meetings provide contact information for accommodation requests:
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Opportunities for Public Comment
The City of Del Mar values the process through which the public along with stakeholders can gather information, encourage dialog, receive feedback and build consensus on projects to best support people equally without disproportionately adversely affecting human health or environmental impact on minority and/or low-income populations. The City solicits public participation in City Council, various Commission meetings, and special public workshop forums:
• On the City meeting agenda, time is set aside for Oral Communications at each meeting for citizens who wish to address an issue not on the agenda. This is an opportunity for the public to bring to the attention of the Council a matter or matters which do not appear on the agenda. The public can speak and address concerns on any agenda item by submitting a speaker slip to the City Clerk.
• Various Committees/Commissions/Boards meetings - The City has several commissions that conduct public meetings to gather information and thereafter make recommendations to the City Council on matters regarding services for the City programs/activities. The meetings offer Oral Communications to invite public participation in the meetings. • Public Outreach Workshops - Workshops are noticed on the website inviting public participation. These workshops solicit public input and also solicit input from special groups.
Summary of Outreach Efforts
The following is a summary of outreach efforts conducted by the City of Del Mar as they relate to Title VI requirements:
• City of Del Mar Website. The City has a Title VI of Civil Rights Act of 1964 web page that includes: Title VI Public Notices, Title VI Complaint procedures and Title VI Complaint form.
• City Council and various Commission Meetings Open to the Public. The City holds public meetings on various days of the month, offering oral communication and speaker slips for the public input. The meeting dates and times are posted on the City website:
https://www.delmar.ca.us/calendar.aspx?CID=14
• Community Development Block Grant. The City publishes a notice of public hearing notifying public agencies, other governmental agencies, nonprofit service providers and 9 May 19, 2025 Item 8
other interested citizens to provide input in developing the five-year Community Development Block Program (CDBG). The proposed program is published and a public hearing conducted to solicit citizens’ feedback.
• City’s Newsletter Del Mar Weekly. The City published a weekly electronic newsletter informing the public of upcoming public meetings and opportunities to participate or provide feedback.
VIII. Limited English Proficiency Program
In accordance with Executive Order 13166, “Improving Access to Services For Persons with Limited English Proficiency”, the City will develop an evaluation and implementation program to ensure that Limited English Proficiency (LEP) persons who are served by federal-aid programs administered by the City are provided, free of charge, meaningful access to programs, services, and information without unduly burdening the fundamental activities of the City.
As appropriate, and absent any existing federal or State requirements, the City will conduct an LEP Needs Assessment using a Four Factor Analysis to identify the need to provide reasonable steps to ensure meaningful access by Limited English Proficiency (LEP) persons to federal-aid programs administered by the City.
IX. Data Collection
The City will develop procedures for the collection of statistical data (race, color, and national origin) of participants in, and beneficiaries of, federally funded roadway projects, e.g., citizens impacted by relocation and participants that attended the public hearing during an environmental review. In addition, the City will analyze the data collected to determine the effectiveness of outreach methods to ensure that no group is excluded during the decision-making process or is not given an opportunity to voice their opinions or concerns.
X. Training
The City will provide training on Title VI and its related statutes, including the Executive Order on Limited English Proficiency, for managers, supervisors and staff with frequent public contact in the administration of federal-aid programs.
The training will occur upon adoption of the Plan, every two years, and within six months of hiring a new employee. The training will be conducted by the Title VI Coordinator or their designee, online through presentations, or through training hosted by Caltrans. Additionally, links to Caltrans, FHWA, and other applicable agency resources for Title VI and related statutes will be posted on the City’s website.
XI. Annual Work Plan (Goal and Accomplishment Report)
The City will develop an annual report of Title VI accomplishments and upcoming goals, including an update to the Title VI Program that reflects organizational policy changes, and a Work Plan Outlining Title VI monitoring and review activities planned for the upcoming fiscal year. This report will be made available to the public and when requested by Caltrans. 10 May 19, 2025 Item 8
XII. Title VI Assurances in Contract Documents and Agreements The City will include provisions requiring compliance with Title VI in federal-aid construction projects. The specific contract provision language to be included can be found in the Federal Highway Administration (FHWA) Form 1273.
XIII. Program Review
The City will conduct a periodic review and assessment of the Title VI Implementation Plan and Public Participation Plan to determine the City’s effectiveness in ensuring that no person shall, on the grounds of race, color, and national origin, be excluded from participation in or be denied the benefits of, or be otherwise subjected to discrimination under, any federal-aid programs or activities it administers. The City will also conduct external Title VI reviews of sub-awardees.
XIV. Dissemination of Title VI Information
The City will develop Title VI information for dissemination to the general public and, where appropriate, in languages other than English (determined by the LEP Assessment). The purpose of the information is to communicate information about the public's rights under Title VI. 11 May 19, 2025 Item 8
CITY OF DEL MAR
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
TITLE VI NOTICE TO THE PUBLIC
In accordance with Title VI of the Civil Rights Act of 1964 and all related acts and statutes (Title VI), the City of Del Mar (“City”) operates its programs and services without regard to race, color, national origin, sex, age or disability. Title VI and related statutes prohibits discrimination in federally assisted programs requires that no person in the United States of American shall, on the grounds of race, color, national origin, sex, age or disability be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal Assistance.
Any person who believes they have been aggrieved by any unlawful discriminatory practice under Title VI may file a complaint with the City of Del Mar. Any such grievance must be in writing and submitted to the City’s Title VI Coordinator within 60 days following the date of the alleged occurrence.
For more information on the City of Del Mar’s civil rights program, and the procedures to file a complaint, please contact:
Sarah Krietor, Title VI Coordinator
City of Del Mar
1050 Camino del Mar
Del Mar, CA 92014
(858) 375-9517
[email protected]
Note: Complainant has the right to file grievances directly with the appropriate State or Federal agency providing financial assistance to the City. If information is needed in another language, please contact (858) 375-9517.
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CITY OF DEL MAR TITLE VI GRIEVANCE PROCEDURES
TITLE VI GRIEVANCE PROCEDURES
As a recipient of federal funds, the City of Del Mar is required to comply with Title VI of the Civil Rights Act of 1964 and ensure that services and benefits are provided on a nondiscriminatory basis. This procedure describes the process for local disposition of Title VI grievances.
Any person who believes they have been discriminated against on the basis of race, color, or national origin, sex, religion, disability, or age by the City of Del Mar may file a Title VI grievance by completing and submitting the City’s Title VI Grievance Form. The complaint should be in writing by completing and submitting the City’s Title VI Grievance Form. The Grievance Form should be submitted by the complainant or their authorized representative as soon as possible but no later than 60 calendar days after the alleged violation to:
Sarah Krietor, Title VI Coordinator
City of Del Mar
Administrative Services Department
1050 Camino del Mar
Del Mar, CA 92014
[email protected]
Within 15 calendar days after receipt of the complaint, the Title VI Coordinator or their designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, the Title VI Coordinator or their designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Del Mar and offer options for substantive resolution of the complaint.
If the response by the Title VI Coordinator or their designee does not satisfactorily resolve the issue, the complainant and/or their designee may appeal the decision within 15 calendar days after receipt of the response to the City Manager, or their designee.
Within 15 calendar days after receipt of the appeal, the City Manager or their designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the City Manager or their designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint.
All written complaints received by the Title VI Coordinator or their designee, appeals to the City Manager or their designee, and responses from these two offices will be retained by the City for at least three years.
Any complainant has the right to file grievances directly with the appropriate state or federal agency providing federal financial assistance to City. 13 May 19, 2025 Item 8
TITLE VI GRIEVANCE FORM
Complainant Name (First, Last): ____________________________________________________________________________ Address: ______________________________________________________________________________________ City:_____________________________________________ State:____________ Zip:____________ Phone: _______________________________________________ Email: _________________________________ Contact Person for Complainant (If Applicable)
Address:______________________________________________________________________________________ City:_____________________________________________ State:____________ Zip:____________ Phone: _______________________________________________ Email: _________________________________ ☐ Please do not contact me personally (see Contact Person for Complainant information above) 1) Description of grievance and why you believe you were discriminated against: (attach additional pages if necessary):
_________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 2) Date of Alleged discrimination: _______________________________________________________ 3) Name of party(s) involved: Include the name and contact information of the person(s) who discriminated against you (if known), as well as names and contact information of any witnesses, if applicable.
_________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 4) If the alleged incident/discrimination involved a State/Federal agency(s), list name(s):
_________________________________________________________________________________ _________________________________________________________________________________ 5) Please specify any location(s) related to the discrimination: _______________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 14 May 19, 2025 Item 8
6) Please provide a complete description of the alleged problem or issue, including the date(s):
_________________________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________________________ *Please attach additional pages, photographs, sketches, or other information as necessary 7) State requested remedy to your grievance/complaint: (attach additional pages if necessary) _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 8) Have you previously filed a Title VI grievance with the City of Del Mar:
☐ Yes ☐ No
9) Have you filed this grievance with any other Federal, State or local agency, or with any other Federal or State Court? If so, state where?
_________________________________________________________________________________ _________________________________________________________________________________ Signature and date are required below to complete this form:
Signature: ________________________________ Date: ____________________________ Print Name: _______________________________
Within 15 calendar days after receipt of the complaint, the City will meet with the complainant to discuss the complaint and a possible resolution. Within 15 calendar days of the meeting, the City will respond in writing and explain the position of the City and offer options for resolution (See Title VI Grievance Procedures).
Please submit the completed form to:
Sarah Krietor, Title VI Coordinator
City of Del Mar
Administrative Services Department
1050 Camino del Mar
Del Mar, CA 92014
[email protected]
Note: COMPLAINT CAN BE FILED VERBALLY OR IN WRITING. The City of Del Mar is a public entity and does not discriminate on the basis of race/color, national origin, sex, religion, age or disability in employment or the provisions of service. Please notify the City of Del Mar 72 hours or more prior to disability accommodations being needed.
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City of Del Mar
Administrative Policies and Procedures
142 Title VI of the Civil Rights Act 1964 –
Grievance Procedure
DATE ADOPTED: 5/13/2025
DATE REVISED:
PAGES: Page 1 of 1
I. Background and Purpose
The City of Del Mar adopted an internal grievance procedure providing for the prompt and equitable resolution of complaints alleging any action prohibited by Title VI of the Civil Rights Act of 1964 and ensuring that services and benefits are provided on a nondiscriminatory basis.
II. Procedure
A. Complaints should be directed to the City’s Title VI Coordinator (Administrative Services Manager) or their designee who has been designated to coordinate Title VI compliance efforts.
B. A complaint should be filed in writing or verbally, contain the name and address of the complainant, a description of the alleged violation in sufficient detail to inform the City of the nature of the alleged violation, location of the alleged violation, the date of the alleged violation and the names of any parties involved. When filing a written complaint, the complaint shall be signed by the complainant or by someone authorized to do so on their behalf. A complaint form titled “Title VI Grievance Form” is attached.
C. A complaint should be filed after the complainant becomes aware of the alleged violation, but no later than 60 calendar days after the alleged violation.
D. Within 15 calendar days of the filing of the complaint, the Title VI Coordinator or their designee will meet with the complainant to investigate and discuss possible resolution(s).
These procedures afford all interested persons and their representatives, if any, an opportunity to submit evidence relevant to the complaint.
E. A written determination as to the validity of the complaint and description of the resolution, if any, shall be issued by the Title VI Coordinator or their designee, and a copy forwarded to the complainant no later than 15 calendar days after the meeting date.
F. The complainant can request a reconsideration of the case in instances where they are dissatisfied with the resolution or determination. The request for reconsideration should be made within 15 calendar days to the City Manager or their designee.
G. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person’s pursuit of other remedies such as the filing of a complaint with the responsible federal department or agency. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies.
H. These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards, and to assure that the City complies with the Title VI of the Civil Rights Act of 1964 and implementing regulations.
I. The Administrative Services Department shall maintain the files and records for the City relating to the complaints filed which will be retained by the City for at least three years. 16 May 19, 2025 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Joshua Gordon, Fire Chief
Via Ashley Jones, City Manager
DATE: May 19, 2025
SUBJECT: Acceptance of 2024 State Homeland Security Program Grant Funds REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Accept $5,851 in grant funds from the Fiscal Year (FY) 2024 State Homeland Security Program (SHSP) for the purchase of individual thermal imaging cameras and rescue equipment for the Del Mar Fire Department; and 2) Authorize the City Manager to execute the necessary grant documents.
BACKGROUND:
The City of Del Mar is eligible for $5,851 in FY 2024 SHSP federal grant funds through the County of San Diego. Copies of the award letter (Attachment A) and approved grant allocation (Attachment B) are included with this report. SHSP grant funds can only be expended on equipment authorized by the Department of Homeland Security.
DISCUSSION/ANALYSIS:
Staff proposes that the SHSP grant funds be used toward the purchase of individual thermal imaging cameras and rescue equipment for the Del Mar Fire Department.
Thermal imaging cameras (TIC) are one of the most important pieces of fire suppression equipment that a firefighter relies on in a hazardous environment and are a vital tool used to find unconscious victims or fallen firefighters in smoke filled rooms, pinpoint the source of fires, and detect structural dangers before they cause injury or death. They also allow responders to access important information and improve reconnaissance when responding to a variety of situations requiring night vision, forcible entry, and exposure to an immediate dangerous environment.
Rope rescue equipment will significantly add to the Fire Department’s rescue operations resources and capabilities by allowing for rescuer deployment and victim extrication of low and high angle rescues from bluff collapse, bridge collapse, building collapse, and confined spaces. This improves the reliability and advanced capabilities for supporting search and rescue.
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City Council Staff Report
2024 State Homeland Security Program Grant Funds
May 19, 2025
The grant funds are reimbursement-based, which requires the City to expend funds prior to requesting reimbursement from the County of San Diego. The deadline to expend funds and request reimbursement is May 31, 2026.
Grant recipients are required to adhere to the California Governor’s Office of Emergency Services Standard Assurances for Cal OES Federal Non-Disaster Grant Programs, which outline policies and regulations pertaining to use of federal grant funds (Attachment C).
FISCAL IMPACT:
The fiscal impact associated with the recommended action is receipt of $5,851 in SHSP grant funds, which will require the following budget adjustments to the FY 2024-2025 Operating and Capital Budget:
Account Name Account Number Amount
Federal Grant (Revenue) 24.4600.4622 $5,851
Small Tools & Equipment (Expenditure) 24.5781.2600 $5,851 Net Budget Impact $0
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Action (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
ATTACHMENTS:
Attachment A – FY 2024 County OES Award Letter to Jurisdictions Attachment B – FY 2024 SHSP Approved Grant Allocation
Attachment C – California Governor’s Office of Emergency Services Standard Assurances for Cal OES Federal Non-Disaster Grant Programs
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County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
April 29, 2025
City of Del Mar
505 S Vulcan Ave
Encinitas, CA 92024
SUBJECT: NOTIFICATION OF FEDERAL FUNDING AWARD
FY 2024 Homeland Security Grant Program (HSGP)
Subaward #2024-0088, Cal OES ID #073-00000
The purpose of this letter is to notify you that the County of San Diego Office of Emergency Services has approved your FY2024 SHSP award in the amount of $5,851 as listed below:
Subrecipient Name: City of Del Mar
Subrecipient UEI: GTFRBLGTM747
Federal Award ID (FAIN) EMW-2024-SS-05088
Subaward Period of Performance: 09/01/24 to 05/31/26
Subrecipient Award Amount: $5,851
Federal Award Project Description: Implementation of homeland security management grant to support state, local, tribal and territorial efforts to prevent terrorism and other catastrophic events.
Federal Awarding Agency: US Department of Homeland Security CFDA Number: 97.067/Homeland Security Grant Program
Research & Development Award (Y/N): No
Indirect Cost Rate: N/A
Match Requirement: N/A
This grant award is subject to all provisions of Uniform Guidance (2 CFR Part 200), which can be accessed at www.ecfr.gov. Non-federal entities that expend $1,000,000 or more annually in Federal Awards must have a Single Audit performed each year. Please forward a copy of your most current Single Audit report to the contact below.
Subrecipients are to comply with all applicable federal, state, and local Environmental Planning and Historic Preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and Noncompetitive Procurement requests require additional approvals. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this Grant Subaward.
Subrecipients are also required to obtain a Performance Bond prior to the purchase of any equipment item over $250,000, including any Aviation or Watercraft financed with Homeland Security dollars. Performance Bonds must be submitted to the contact below no later than the time of reimbursement.
Please complete and return the attached OES Grant Management Assessment Questionnaire, 2024 Grant Assurances and Signature Authorization Form, current Procurement Policies and Salvage Guidelines.
Attachment A
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County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
Your performance period ends May 31, 2026. Please submit your reimbursement requests no later than June 30, 2026.
For further assistance, please contact Stephanie Han at (619) 708-1824, [email protected] or Ron Cacho at (619) 806-9077, [email protected]. Sincerely, Martin Kurian, Finance Officer
County of San Diego, Office of Emergency Services
Attachments: OES Grant Management Assessment Questionnaire 2024 Grant Assurances
SHSP 2024 Approved FMFW
4 May 19, 2025 Item 9
JURISDICTION
LE - 30% of FY23
Allocation Non-LE Allocation TOTAL
Sworn LE
Personnel
Figures
(2023)
LE - 35% of FY24
Allocation
Non-LE
Population
(2023)
Non-LE Allocation TOTAL % Change from
FY2023 to FY2024
2-1-1 SAN DIEGO CONTRACT 100,000 100,000 100,000 100,000 0.00% AlertSanDiego 350,000 350,000 350,000 350,000 0.00%
COUNTY DEPTS
UDC SHARE 102,357 102,357 - - 161,857 161,857 58.13%
M&A (5%) 160,535 160,535 - - 141,524 141,524 -11.84%
HHSA-EMS 80,000 80,000 - 80,000 80,000 0.00%
OES 727,301 727,301 - - 503,217 503,217 -30.81%
SHERIFF 438,676 - 438,676 2,460 424,795 - - 424,795 -3.16% TOTAL COUNTY DEPTS 438,676 1,070,193 1,508,869 2,460 424,795 - 886,598 1,311,393 -13.09% CITIES LE - 30% of FY23
Allocation Non-LE Allocation TOTAL
Sworn LE
Personnel
Figures
(2023)
LE - 35% of FY24
Allocation
Non-LE
Population
(2023)
Non-LE Allocation TOTAL % Change from
FY2023 to FY2024
CARLSBAD 20,988 44,776 65,764 132 22,794 114,549 29,980 52,774 -19.75% CHULA VISTA 44,520 100,248 144,768 281 48,523 274,784 64,922 113,445 -21.64% CORONADO 7,314 12,666 19,980 46 7,943 22,150 9,830 17,773 -11.05% DEL MAR - 6,352 6,352 - - 3,903 5,851 5,851 -7.89%
EL CAJON 19,557 41,353 60,910 124 21,412 104,619 27,815 49,227 -19.18% ENCINITAS - 26,169 26,169 - - 61,085 18,321 18,321 -29.99% ESCONDIDO 25,281 56,853 82,134 159 27,456 149,799 37,668 65,124 -20.71% ESCONDIDO RINCON DEL DIABLO - 4,626 4,626 - - 13,175 2,873 2,873 -37.89% IMPERIAL BEACH - 14,031 14,031 - - 25,864 10,640 10,640 -24.17% LA MESA 11,130 25,810 36,940 70 12,088 60,418 18,176 30,264 -18.07% LEMON GROVE - 14,375 14,375 - - 27,420 10,980 10,980 -23.62% NATIONAL CITY 13,992 26,154 40,146 88 15,196 60,974 18,297 33,493 -16.57% NATIONAL CITY - LINCOLN ACRES - 534 534 - - 1,530 335 335 -37.27% OCEANSIDE 35,775 64,550 100,325 219 37,817 171,063 42,305 80,122 -20.14% POWAY - 21,779 21,779 - - 48,483 15,573 15,573 -28.50%
SAN DIEGO 323,721 - 323,721 2,036 351,578 - - 351,578 8.61% SAN MARCOS - 37,205 37,205 - - 94,530 25,615 25,615 -31.15% SAN MARCOS FPD - 4,946 4,946 - - 14,889 3,247 3,247 -34.35% SANTEE - 25,309 25,309 - - 59,227 17,916 17,916 -29.21% SOLANA BEACH - 9,409 9,409 - - 12,784 7,788 7,788 -17.23% VISTA - 39,513 39,513 - - 99,835 26,772 26,772 -32.25%
VISTA FPD - 7,033 7,033 - - 20,570 4,486 4,486 -36.21%
TOTAL CITIES 502,278 583,691 1,085,969 3,155 544,807 1,441,651 399,390 944,197 -13.05%
FIRE DISTRICTS/OTHER
ALPINE FPD 10,351 10,351 - - 15,550 8,391 8,391 -18.94% DEER SPRINGS FPD 9,204 9,204 - - 12,216 7,664 7,664 -16.73% LAKESIDE FPD 26,766 26,766 - - 63,251 18,794 18,794 -29.78% NORTH COUNTY FPD 22,375 22,375 - - 50,489 16,010 16,010 -28.45% PORT OF SAN DIEGO 22,260 - 22,260 122 21,067 - - 21,067 -5.36% RANCHO SANTA FE FPD 17,080 17,080 - - 35,103 12,655 12,655 -25.91% SAN MIGUEL FPD 47,360 47,360 - - 123,095 31,844 31,844 -32.76% VALLEY CENTER FPD 10,473 10,473 - - 15,904 8,468 8,468 -19.14% TOTAL FIRE DISTRICTS/OTHER 22,260 143,609 165,869 122 21,067 315,608 103,826 124,893 -24.70% TOTAL ALLOCATIONS 963,213 2,247,493 3,210,706 5,737 990,669 1,757,259 1,839,814 2,830,483 -11.84% Notes:
*Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach, Lemon Grove, Poway, San Marcos, Santee, Solana Beach and Vista.
FY 2024 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT ALLOCATION PROPOSAL FY2023 Approved Formula with Award FY2024 - FINAL
Attachment B
5 May 19, 2025 Item 9
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
Attachment C
6 May 19, 2025 Item 9
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
7 May 19, 2025 Item 9
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;