2671/012225-0101
18679307.4 a06/13/23 -2-
and (vi) shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured. (4) City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days’ advance written notice of such change.
C. Consultant shall renew the required coverage annually as long as City or its employees or agents face an exposure from Consultant’s operations pursuant to this Agreement.
Termination of this obligation shall survive the termination or expiration of this Agreement and shall not be effective until City executes a written statement to that effect.
D e N o v o P l a n n i n g G r o u p
A L a n d U s e P l a n n i n g , D e s i g n , a n d E n v i r o n m e n t a l F i r m August 1, 2024
City of Duarte
Attn: Scott Nash, Associate Planner
1600 Huntington Drive
Duarte, California 91010
Via email: [email protected]
SUBJECT: Proposal to Prepare an Initial Study/(Mitigated) Negative Declaration for the 1404 Royal Oaks Project
Dear Mr. Nash,
De Novo Planning Group (De Novo) is pleased to submit this proposal to prepare environmental documentation pursuant to the California Environmental Quality Act (CEQA) for the 1404 Royal Oaks Project.
Our Team, led by Starla Barker, AICP, Principal Planner is comprised of professionals with expertise in preparing technical studies and environmental analysis for CEQA compliance projects. Starla and the De Novo Planning team have experience preparing environmental compliance documentation throughout southern California. As Principal Planner, Starla will serve as the Project Manager and be the primary dayto-day contact for the City. This Principal-level attention to each detail of the project ensures a high-quality work product as well as continuity throughout the project.
It is our understanding that the applicant is proposing a General Plan Amendment and Zone Change for the development of 11 townhomes. The environmental review will include the preparation of technical studies and an Initial Study in order to determine the appropriate environmental clearance document, assumed to be a Mitigated Negative Declaration or Negative Declaration.
We appreciate the opportunity to provide a proposal to prepare CEQA services for the 1404 Royal Oaks Project and are available to begin the work program immediately. We welcome the opportunity to discuss the work program in greater detail. Please do not hesitate to contact Starla Barker at (949) 396-8193 or at [email protected] if you have any questions or would like additional information.
Sincerely,
DE NOVO PLANNING GROUP
Starla Barker, AICP, Principal Planner
2 SCOPE OF WORK
The requested work effort will involve preparation of technical studies and an Initial Study to determine the appropriate CEQA clearance for the Project; a work program has been provided for preparation of a Mitigated Negative Declaration (MND).
We have prepared the following work plan in response to the City’s request and our experience preparing environmental clearance documents and associated technical studies.
TASK 1 PROJECT KICKOFF AND PROJECT DESCRIPTION
1.1 Project Kickoff Meeting
The De Novo team will meet with City staff to kick-off the Project, including agreeing upon a schedule for completion of the project, with clear deadlines and specific action items identified for each task. This meeting is assumed to be held virtually. It is anticipated that this meeting will serve to acquaint the team with the Project and discuss the work program. Prior to the meeting, De Novo will provide an agenda with detailed discussion items based on our understanding of the Project and a list of data needs. Following the meeting, meeting minutes and action items will be summarized in a memorandum and distributed to the team. Upon receipt of the detailed Project information, De Novo will draft a preliminary Project Description for review and approval by City staff.
1.2 Project Description
The Project Description is a critical element of the environmental document and establishes the foundation for the technical analysis. The Project Description will detail the Project location and environmental setting, Project characteristics (construction and operation), discretionary actions, and required permits and approvals based on available information. Exhibits will identify the regional and local site vicinity. Project plans and details, provided by the City, will also be graphically depicted and referenced. De Novo will submit the Project Description to the City for review and approval. We have assumed that no modifications to the Project Description will occur after approval by the City. Once finalized, the Project Description will be incorporated into the Draft Initial Study (refer to Task 2).
Task 1 Deliverables:
• One (1) electronic copy of the Kickoff Meeting Agenda and Minutes • One (1) electronic copy of the Schedule (with updates as needed) • One (1) electronic copy of the Draft and Final Project Description TASK 2 PREPARATION OF TECHNICAL STUDIES
2.1 Peer Review of Arborist Report
The De Novo team includes South Environmental to conduct a professional peer review of the Arborist Report for CEQA adequacy and compliance to support the environmental analysis in the MND.
South Environmental will review the arborist report prepared by another consultant in consideration of compliance with all applicable state and local laws and regulations, as well as current professional standards and best practices. The peer review deliverable will include a PDF mark-up of the report as well as preparation of a brief memorandum of findings that will include a bulleted list of comments broken
3 down by individual section/page number. The peer review will conclude with a summary that highlights any issues identified in the report and recommendations for moving forward. No supplemental background research, survey, or study will be completed as part of the peer review. Should additional research or tasks be identified, South Environmental will include appropriate recommendations in the peer review memorandum. After incorporating one round of comments from the City, a final version of the memo will be submitted electronically in PDF.
This scope of work assumes that any necessary revisions or expansions to the above-referenced report will be completed by the report preparers, and the costs will be borne by the Applicant.
2.2 Air Quality, Energy, and Greenhouse Gas Emissions
De Novo will utilize our in-house environmental scientists to prepare an Air Quality analysis for this Project. The analysis will be prepared consistent with South Coast Air Quality Management District (SCAQMD) and State and federal guidelines using the latest version of CalEEMod software. The analysis will include a comparison of the proposed Project’s operational emissions with SCAQMD's air quality thresholds of significance for criteria pollutants, consistent with SCAQMD's Guidance for Assessing and Mitigating Air Quality Impacts; construction air quality modeling is not anticipated. De Novo will also analyze the potential for health risk and odor impacts on nearby receptors; this task does not include preparation of a Health Risk Assessment (HRA), since preparation of an HRA is not anticipated to be appropriate for this Project. The discussion will include the methodology for calculating emissions, an analysis of the proposed Project’s air quality impacts, a cumulative impact analysis, and a discussion of feasible mitigation measures that should be implemented to reduce impacts on air quality, as appropriate.
De Novo will also analyze the potential for odor impacts on nearby receptors.
De Novo will utilize our in-house environmental scientists to prepare an analysis and quantification of Project energy usage, consistent with the requirements of the most recent version of CEQA Guidelines Appendix G. The analysis will provide disclosure of the Project's estimated energy consumption associated with long-term operations and transportation. Further, consistent with the applicable statutes and guidelines, De Novo will analyze the Project's potential for wasteful, inefficient, and unnecessary consumption of energy, and will also analyze whether the Project would conflict with or obstruct a State or local plan for renewable energy or energy efficiency.
De Novo’s in-house environmental scientists will prepare a Greenhouse Gas Emissions analysis pursuant to the requirements of Executive Order S-3-05, The Global Warming Solutions Act of 2006 (AB 32), and The California Global Warming Solutions Act of 2016: emissions limit (SB 32). The analysis will follow the California Air Pollution Control Officers Association (CAPCOA) white paper methodology and recommendations presented in Climate Change & CEQA, which was prepared in coordination with the California Air Resources Board and the Governor’s Office of Planning and Research as a common platform for public agencies to ensure that GHG emissions are appropriately considered and addressed under CEQA. The analysis will meet all of the requirements of CEQA Guidelines Section 15064.4. This analysis will consider both a local and a regional approach toward determining whether GHG emissions are significant, and will present mitigation measures to reduce impacts, consistent with the guidance and significance thresholds provided by the SCAQMD, as applicable. The discussion and analysis will include quantification of GHGs generated by the Project using the latest version of the CalEEMod computer model as well as a quantitative analysis of the Project’s consistency with any applicable State and local plans.
4 The analysis will be integrated into the Initial Study and will not include a standalone report.
2.3 Cultural Resources
De Novo has teamed with South Environmental to prepare the Cultural Resources Report.
Cultural Resources Records Search. South Environmental will conduct a California Historical Resources Information System (CHRIS) records search of the Project site and a 0.5-mile radius around the Project site at the South Central Coastal Information Center (SCCIC), which houses cultural records for Los Angeles County. The purpose of a records search is to identify any previously recorded cultural resources; review historical maps of the Project site; review the Archaeological Determinations of Eligibility lists; and gather information on ethnographies. In addition, South Environmental will review the lists for the National Register of Historic Places (NRHP), the California Register of Historical Resources (CRHR), and the lists of California State Historical Landmarks, and California Points of Historical Interest. To expedite results, we will conduct this search in-person and assume the direct costs associated with the records search will not exceed $800.
Native American Coordination. South Environmental will contact the California Native American Heritage Commission (NAHC) for a review of their Sacred Lands File. The NAHC will determine if any NAHC-listed Native American sacred lands are located within or adjacent to the Project site. In addition, the NAHC will provide a list of Native American contacts for the Project that they believe should be contacted for additional information. South Environmental will prepare and email a letter to each of the NAHC-listed contacts, requesting that they contact us if they know of any Native American cultural resources within or immediately adjacent to the Project area. South Environmental will also conduct follow-up outreach to non-responsive contacts.
Cultural Resources Survey. A South Environmental cross-trained cultural resources specialist will conduct the archaeological and historic built environment surveys concurrently. As part of the built environmental survey, South Environmental will survey the exterior portions of all accessible existing buildings over 45 years old within the project site, taking detailed notes and photographs. As part of the archaeological survey, South Environmental will conduct a reconnaissance-level survey of any portions of the project site with exposed ground surface. Given the heavily developed nature of the project sites, we assume the archaeological survey will be negative for archaeological resources (i.e., no newly discovered archaeological resources will be encountered, and no previously recorded resources will require updates).
No artifacts, samples, or specimens will be collected during the survey.
Historic Property Evaluation. South Environmental will complete a historic significance evaluation for the property at 1404 Royal Oaks Drive, as it contains buildings constructed over 45 years ago and requires assessment to determine if it should be considered a historical resource under CEQA. The property will be evaluated in consideration of California Register of Historical Resources (CRHR) designation criteria and any applicable local criteria. This may include accessing local libraries, archives, and contacting relevant historical societies. South Environmental will also review all available building permits and construction documents to determine the nature and extent of alterations made to the property over time. The property will be evaluated on the required State of California Department of Parks and Recreation Series 523 Forms (DPR forms) and included as an appendix to the Cultural Resources Report.
5 Cultural Resources Report. South Environmental will prepare a cultural resources technical report that will summarize the results of the records search, NAHC Sacred Lands File search, survey, historic resource evaluations, and results. The report will also discuss the proposed project description, regulatory framework, all sources consulted, recommendations for appropriate management, and analysis of the proposed Project’s potential to impact cultural resources under CEQA.
South Environmental will provide an electronic copy (PDF) of the draft report, delivered by email, after completion of the report. After incorporating one round of compiled and complete comments, a final version of the report will be submitted electronically in PDF form.
2.4 Paleontological Resources
De Novo has teamed with South Environmental to prepare the Paleontological Resources Report.
Records Search. South Environmental will request a paleontological resources records search from the Natural History Museum of Los Angeles County (NHMLAC), which houses paleontological records for Los Angeles County. The purpose of the records search is to identify any previously recorded paleontological resource localities in the vicinity of the project, as well as the paleontological sensitivity of the geologic units present within the project site. It is assumed that the direct costs associated with the records search will not exceed $400.
Paleontological Resources Assessment Report. Upon receipt of the NHMLAC search results, South Environmental will prepare a paleontological resources assessment report. The report will include the regulatory and geologic settings, results of the records search, a geologic map with paleontological sensitivity overlain, and recommendations for additional study, if warranted. The results of the records search and preparers’ qualifications will be appended to the report.
South Environmental will provide an electronic copy (PDF) of the draft report, delivered by email, after completion of the report. After incorporating one round of compiled and complete comments, a final version of the report will be submitted electronically in PDF form.
2.5 Noise
The De Novo team includes MD Acoustics (MD) to prepare the noise study. MD will review plans and relevant Project information, from an acoustical standpoint and will perform one (1) 24-hour noise measurement at the site to document baseline conditions. MD will coordinate with the Team to provide access to the site and determine the best location for noise measurements. Utilizing a version of the FHWA Noise Prediction Model, the roadway noise impacts resulting from the Project will be determined and compared to the City’s noise standards. MD will utilize SoundPlan noise modeling software to calculate the stationary noise impacts from the Project site to the adjacent uses. Noise would include potential operations from operating HVAC equipment. Utilizing the FHWA Construction Noise Model, short-term construction noise and vibration impacts for the Project during construction activities will be determined.
The exterior noise impact to the surrounding adjacent properties will be assessed and mitigation measures to alleviate any potential significant noise impact will be identified, if necessary. The results of the analysis will be summarized in a noise impact study that will address the exterior noise impacts to and from the Project site for both short-term and long-term noise impacts and provide recommendations. In addition, the noise study will evaluate the estimated noise impacts and recommended mitigation measures. This scope of work assumes one round of comments from the City
6 Task 2 Deliverables:
• One (1) electronic copy of the Draft and Final Arborist Report Peer Review Memorandum • One (1) electronic copy of the Draft and Final Cultural Resources Report • One (1) electronic copy of the Draft and Final Paleontological Resources Assessment • One (1) electronic copy of the Draft and Final Noise Study TASK 3 PREPARE ADMINISTRATIVE DRAFT INITIAL STUDY
De Novo will prepare an Administrative Draft Initial Study for review by the City. For the analysis, we will utilize the detailed project description developed after the kickoff meeting. The contents of the Administrative Draft Initial Study will be consistent with all applicable provisions of CEQA and the CEQA Guidelines, as follows:
3.1 Introduction
The Introduction will cite the provisions of CEQA and the CEQA Guidelines for which the proposed Project is subject. This section will identify the purpose of the study and statutory authority, and include a summary of the Initial Study format, and a listing of responsible and trustee agencies and documentation incorporated by reference.
3.2 Environmental Evaluation
This section will include a discussion of the potentially significant environmental impacts, mitigation measures to reduce significant impacts to a level of insignificance, and a statement as to whether mitigation measures will reduce impacts to a level of insignificance, if applicable. The evaluation section will contain appropriately detailed analysis and discussion of those environmental criteria deemed “Potentially Significant Impact” and “Potentially Significant Impact Unless Mitigated”. Where the Project would result in “No Impact” or “Less Than Significant Impact” for particular environmental criteria, the Initial Study will include a brief discussion which supports such a finding. If applicable, recommended mitigation measures will comply with CEQA requirements in terms of effectiveness and feasibility. Where alternative mitigation measures are available to address a specific impact, the study will include a recommended measure and discuss the reason(s) for selecting a particular measure over other alternative measures.
A. Aesthetics
The Project site is comprised of two existing single-family residences. Visual impacts from potential construction activities will be discussed and evaluated. The Project proposes to demolish the existing single-family residences and construct 11 townhomes. The analysis will focus on whether the proposed Project would conflict with applicable zoning and other regulations governing scenic quality. The analysis will also address the potential for the Project to create a new source of substantial light or glare adversely affecting day or nighttime views in the area. Existing lighting within the Project site and surrounding area will be qualitatively discussed.
B. Agriculture and Forestry Resources
The Project site and surrounding area are identified by the California Important Farmland Mapper as Urban and Built-Up Land. The Project site is zoned R-1 by the City of Duarte Zoning Map and is not zoned
7 for agricultural or forestry use. It is anticipated the analysis will demonstrate the Project would not conflict with existing zoning for agricultural use or a Williamson Act contract, conflict with existing zoning or cause rezoning of forest land or the loss of forest land, or result in changes in the environment that could potentially result in the conversion of farmland to non-agricultural use or forest land to non-forest use.
C. Air Quality
This section will consist of the Air Quality Assessment referenced in Task 2.2.
D. Biological Resources
This section will incorporate the findings of the Arborist Report and Peer Review referenced in Task 2.1.
The Project area is not located in an area that is biologically sensitive for protected species or their habitats, near or within waterways, or within a habitat conservation plan.
E. Cultural Resources
This section will incorporate the findings of the Cultural Resources Report referenced in Task 2.3.
Assembly Bill 52 of 2014 (AB 52) Consultation Assistance. De Novo, will assist the City of Duarte with Native American government-to-government consultation in accordance with AB 52. The De Novo team will draft letters for those Tribes that have previously requested notification from the City regarding projects within the City’s jurisdiction and within the Tribe’s traditional use area. De Novo will mail the letters via Certified Mail and also send via email. As Lead Agency, the City will be responsible for coordinating and responding to any requests for consultation. De Novo will participate in consultation meetings along with the City. These meetings are assumed to occur via conference call and a maximum of two (2) hours have been assumed for budgeting purposes.
F. Energy
This section will incorporate the findings of the Energy analysis referenced in Task 2.2.
G. Geology/Soils
Utilizing existing resources from the City, the analysis will identify existing regional and local geology and soils constraints (such as compressible soils, landslide hazards, disruptions, displacements, compaction, or over-covering of the soil, and areas subject to subsidence) and seismic hazards. The Project will be evaluated for its potential to directly or indirectly cause substantial adverse effects involving fault rupture, strong seismic ground shaking, seismic-related ground failure (e.g., liquefaction), and landslides.
H. Greenhouse Gas Emissions
This section will incorporate the findings of the Greenhouse Gas Emissions analysis referenced in Task 2.2.
I. Hazards and Hazardous Materials
The evaluation will include a review of hazardous site databases (e.g., California Environmental Protection Agency’s (Cal EPA) Cortese List, the Department of Toxic Substances Control EnviroStor database, the State Water Resources Control Board GeoTracker database, Cal-EPA’s CAL-SITES Abandoned Site Program Information System (ASPIS) database, and others that are deemed relevant). This section will include an analysis of potential hazards associated with construction and operation of the proposed Project.
8 J. Hydrology/Water Quality
This analysis will be based in part on available information provided by the Applicant. The existing FEMA flood zones and risk of flooding on the Project site and general vicinity will be discussed. We will summarize onsite hydrology and hydraulic calculations (assumed to be provided from Applicant’s engineer) under existing and proposed conditions. We will also review the Project plans and other existing information to evaluate the potential construction and operational impacts of the proposed Project on water quality. The surface drainage patterns of the Project area and adjoining areas based on the drainage study/calculations, and improvement plans will be described; surface water quality in the Project area based on existing and available data will also be described. Conformity of the proposed Project to water quality regulations will also be discussed.
K. Land Use and Planning
The Project site is designated in the City's General Plan as Low Density Residential. The site is zoned R-1.
The Project proposes a General Plan Amendment for density and a Zone Change from R-1 to R-3 for the development of 11 townhomes. The Project will be reviewed for any potential conflicts with a land use plan, policy, or regulation adopted for purposes of avoiding or mitigating an environmental effect, including the City’s General Plan.
L. Mineral Resources
The Project site is currently developed with single-family residences and is not used for mineral extraction.
Thus, it is anticipated the analysis will determine the Project would not result in the loss of availability of a known mineral resource or locally-important mineral resource recovery site.
M. Noise
This section will incorporate the findings of the Noise Study referenced in Task 2.5.
N. Population and Housing
The Project proposes the development of 11 townhomes on a site that is currently developed with two single-family residences. The analysis will assess the potential for the Project to induce substantial unplanned population growth through the development of residential uses and employment-generating uses and the potential for the Project to displace people or housing, necessitating the construction of replacement housing elsewhere.
O. Public Services
The Project would not involve the construction of new public service (e.g., fire, police, school, park) facilities. The discussion will focus on the ability for existing public services to serve the proposed development. De Novo will contact potentially affected agencies to confirm relevant existing conditions and potential Project impacts. The discussion will focus on the potential to result in the need for new or physically altered governmental facilities, the construction of which could cause a significant environmental impact.
9 P. Recreation
The Project would introduce new residential development to a site that is currently developed with two single-family residences. The analysis will address the potential for the Project to increase the use of recreational facilities to the extent that substantial physical deterioration of the facility would occur or be accelerated. The Project does not include public recreational facilities, and therefore an assessment of the potential physical effects on the environment associated with Project operation is not anticipated.
Q. Transportation
The ability for the Project to conflict with a program, plan, ordinance or policy addressing the circulation system, including transit roadway, bicycle and pedestrian facilities will be discussed. It is noted the City has determined the Project will be screened from a detailed VMT analysis. The potential for the Project to increase hazards due to a geometric design feature or incompatible use or result in inadequate emergency access will be qualitatively discussed.
R. Tribal Cultural Resources
This section will incorporate the findings of the Cultural Resources Assessment referenced in Task 2.3.
This section will analyze the potential for the Project to impact tribal cultural resources, including any information obtained from Native American tribes as part of the AB 52 consultation process referenced in the Cultural Resources discussion, above.
S. Utilities/Service Systems
The ability of existing infrastructure to support the proposed Project will be addressed based upon information provided by the Applicant, including assessing the relocation or construction of new or expanded facilities and the potential to result in an environmental effect. The discussion will focus on the potential alteration of existing facilities, extension, or expansion of new facilities and the increased demand on services associated with the proposed new use. Utilities addressed include water, wastewater, solid waste, electricity, natural gas, and telecommunications.
T. Wildfire
According to the Fire Hazard Severity Zone Maps produced by Cal Fire, the Project site is located directly west of a Very High Fire Hazard Severity Zone in a LRA. The analysis will address the potential for the Project to exacerbate wildfire risk or expose people or structures to significant risks as a result of wildfire conditions.
U. Mandatory Findings of Significance
This section will focus on the cumulative effects and the potential for the Project to have environmental effects which will cause substantial adverse effects on human beings based in part on the analysis conducted as part of the previous environmental topical areas.
3.3 Additional Sections and Exhibits
Additional Initial Study sections will be prepared and include the following: List of Preparers; References; and Appendices. The environmental document will include exhibits to enhance the written text and clarify
10 the proposed Project. All exhibits will be 8½” x 11” in size and can be provided in a jpeg, dwg, or pdf, as requested.
3.4 Administrative Draft Initial Study Submittal
The previous tasks will result in the Administrative Draft Initial Study, which will be provided to City staff for review and comment.
3.5 Revised (Second) Administrative Draft IS/MND
De Novo will prepare a Revised Screencheck Draft Initial Study based upon consolidated comments received from the City and prepare the IS/MND. Changes to the Screencheck Draft Initial Study will be highlighted/provided in tracked changes to assist the review.
Task 3 Deliverables:
• One (1) electronic copy (Microsoft word and pdf) of the Administrative Draft Initial Study with Appendices
• One (1) electronic copy (Microsoft word and pdf) of the Revised Screencheck Draft IS/MND with Appendices
TASK 4 PREPARE PUBLIC REVIEW DRAFT IS/MND
4.1 Public Review Draft IS/MND
Upon receipt of any additional comments, De Novo will prepare the Public Review (proof check) Draft IS/MND with any revisions directed by the City’s project manager for final review. De Novo will also prepare the Notice of Intent to Adopt a MND (NOI) for review, as well as the Notice of Completion (NOC) for submittal to the State Clearinghouse. Upon final approval by the City, De Novo will submit the required documents to the State Clearinghouse and will file the NOI at the Los Angeles County Clerk. This scope of work excludes radius mailing and newspaper notices.
Task 4 Deliverables:
• One (1) electronic copy (Microsoft word and pdf) of the Public Review (proof check) Draft IS/MND with Appendices
• One (1) electronic (MS Word format and pdf) and two (2) hardcopies of the Public Review Draft IS/MND with Appendices on a USB drive
• One (1) electronic (MS Word format and pdf) draft and final Notice of Intent • Electronic submittal of No Effect Determination (NED) to CDFW, if applicable • Electronic submittal of the Public Review Draft IS/MND, Notice of Completion, Summary Form, and Notice of Availability/Notice of Intent to Adopt to the State Clearinghouse CEQA Submit portal • Notice of Availability/Notice of Intent to Adopt for filing at the County Clerk TASK 5 PREPARE FINAL IS/MND
5.1 Final IS/MND
Upon completion of the public review period, De Novo will prepare a written response to the public comments, and where necessary the appropriate revisions will be made to the IS/MND text. Any additional text will be marked in underline format and any deleted text will be marked in strikeout format.
11 All responses will be prepared pursuant to the State CEQA Guidelines and provided to the City for review in the form of a Screencheck Final IS/MND. We will make any additional revisions as directed by the City and prepare a Final IS/MND for consideration. The Final IS/MND will include a Mitigation Monitoring and Reporting Program.
At this time, the extent of public and agency comments that will result from the review process is unknown. This task identifies a maximum budget allocation to prepare the responses to comments by the De Novo team. Should the level of comments and responses exceed our budgeted estimate, De Novo will submit additional funding requests. The scope of work does not assume supplemental technical studies or extensive additional analysis will be required to provide responses to comments. If it is determined that supplemental technical studies or additional analysis are needed, De Novo will work with the Project Team/City to determine the associated scope of work and additional funding necessary.
5.2 Notice of Determination
De Novo will prepare and file a Notice of Determination (NOD) with the County Clerk and State Clearinghouse within five days of adoption and Project approval. Our budget excludes the California Department of Fish and Wildlife (CDFW) fees, if determined applicable.
Task 5 Deliverables:
• One (1) electronic (MS Word format and pdf) draft and final Responses to Comments • One (1) electronic (MS Word format and pdf) draft and final Mitigation Monitoring and Reporting Program
• One (1) electronic (MS Word format and pdf) of the Final IS/MND to include the Responses to Comments and Errata, if necessary.
• One (1) electronic (pdf) copy of the Notice of Determination • Filing of NOD at County Clerk and State Clearinghouse TASK 6 PROJECT COORDINATION AND MEETINGS
6.1 Project Management and Administration
Ms. Barker will direct preparation and review of the CEQA document for compliance with CEQA requirements and guidelines and City CEQA procedures. This will include close coordination and oversight of the environmental analysis to ensure identification of any areas of concern early in the work program.
Ms. Barker will coordinate with the City as well as internal staff, support staff and word processing toward the timely completion of the environmental document throughout the duration of the Project. This task involves the time necessary for management and administration of the project, including invoicing and progress reports.
6.2 Project Meetings/Hearings
Close coordination with the Project team is essential. Ms. Barker will participate in progress/Project conference calls and/or meetings with the City, as necessary. For budgeting purposes, the following meetings are assumed:
• One (1) kickoff meeting with City (refer to Task 1.1); • Up to two (2) public hearings (assumed to be Planning Commission and City Council); and
12 • Conference calls with the City to discuss work program and progress, resolve any issues, review comments on administrative documents, and/or receive any necessary direction.
We anticipate the Project Manager or Principal Planner will be required for each meeting. We have not budgeted for additional support from other members of our team to attend public hearings.
13 SCHEDULE
We have provided a realistic schedule based on our experience with environmental compliance projects.
However, we understand there may be timing considerations that need to be addressed; therefore, we anticipate further discussion with City staff as part of the kick-off meeting to better understand any schedule needs, including City Staff review time, hearing dates, etc. Our team has a strong history of accommodating and meeting specific scheduling needs of our clients. We proactively work with City staff to accommodate scheduling requests and establish expectations through the identification of key milestones, interdependent tasks, and responsibilities.
Kick-Off Meeting .................................................................................................................................Week 1 Draft Project Description Preparation1........................................................................................Weeks 1 – 2 City review/approval of Draft Project Description .............................................................................Week 3 Preparation of Technical Studies2................................................................................................Weeks 4 – 9 De Novo prepares Administrative Draft Initial Study2...............................................................Weeks 4 – 11 City review of Administrative Draft Initial Study .................................................................... Weeks 12 – 13 De Novo prepares Revised (Second) Screencheck Draft Initial Study ......................................Week 13 – 14 City review of Screencheck Draft Initial Study..................................................................................Week 15 De Novo prepares Public Review (proof check) Draft IS/MND.........................................................Week 16 City review of Public Review (proof check) Draft IS/MND................................................................Week 17 Public Review of Initial Study.................................................................................................. Weeks 18 – 21 De Novo prepares Responses to Comments/MMRP...............................................................Weeks 21 – 22 City review of Responses to Comments/MMRP...............................................................................Week 23 De Novo prepares Final MND ...........................................................................................................Week 24 Hearing......................................................................................................................................................TBD
1. Preparation of the project description assumes all project information, including site plans, have been provided and are complete.
2. The AB 52 consultation process may require modifications to the schedule depending upon tribal consultation requests.
De Novo Planning Group
1404 Royal Oaks Project
South
Environmental MD Direct Costs Activity
Totals
hours $160 hours $125 hours $115 hours $95 hours $105 hours Fee Fee
1.1 Project Kickoff Meeting 2 $320 $0 4 $460 $0 $0 6 $780 $780
1.2 Project Description 4 $640 $0 24 $2,760 $0 6 $630 34 $4,030 $4,030 TASK 1 SUBTOTAL 6 $ 960 0 $ - 28 $ 3,220 0 $ - 6 $ 630 40 $ 4,810 $ - $ - $ - $4,810
2.1 Peer Review of Arborist Report 2 $320 2 $250 $0 $0 $0 4 $570 $1,140 $1,710
2.2 Air Quality, Energy, and Greenhouse Gas Emissions 4 $640 60 $7,500 $0 $0 $0 64 $8,140 $8,140
2.3 Cultural Resources 2 $320 2 $250 $0 $0 $0 4 $570 $8,140 $8,710
2.4 Paleontological Resources 2 $320 2 $250 $0 $0 $0 4 $570 $4,495 $5,065
2.5 Noise 4 $640 2 $250 $0 $0 $0 6 $890 $3,600 $4,490
TASK 2 SUBTOTAL 14 $ 2,240 68 $ 8,500 0 $ - 0 $ - 0 $ - 82 $ 10,740 $ 13,775 $ 3,600 $ - $28,115
3.1 Introduction 2 $320 $0 $0 4 $380 $0 6 $700 $700
3.2 Environmental Evaluation 12 $1,920 24 $3,000 32 $3,680 32 $3,040 4 $420 104 $12,060 $12,060
3.3 Additional Sections and Exhibits $0 2 $250 4 $460 4 $380 4 $420 14 $1,510 $1,510
3.4 Administrative Draft IS/MND Submittal 16 $2,560 $0 6 $690 $0 $0 22 $3,250 $3,250
3.5 Revised Administrative Draft IS/MND 4 $640 8 $1,000 6 $690 8 $760 4 $420 30 $3,510 $3,510 TASK 4 SUBTOTAL 34 $5,440 34 $4,250 48 $5,520 48 $4,560 12 $1,260 176 $21,030 $0 $0 $0 $21,030
4.1 Public Review Draft IS/MND 6 $960 6 $750 4 $460 10 $950 4 $420 30 $3,540 $600 $4,140 TASK 4 SUBTOTAL 6 $960 6 $750 4 $460 10 $950 4 $420 30 $3,540 $0 $0 $600 $4,140
5.1 Final IS/MND 6 $960 8 $1,000 8 $920 8 $760 $0 30 $3,640 $200 $3,840
5.2 Notice of Determination $0 $0 4 $460 $0 $0 4 $460 $150 $610 TASK 5 SUBTOTAL 6 $960 8 $1,000 12 $1,380 8 $760 0 $0 34 $4,100 $0 $0 $350 $4,450
6.1 Project Management and Administration 14 $2,240 $0 $0 $0 $0 14 $2,240 $2,240
6.2 Project Meetings and Hearings 16 $2,560 $0 2 $230 $0 $0 18 $2,790 $150 $2,940 TASK 6 SUBTOTAL 30 $4,800 0 $0 2 $230 0 $0 0 $0 32 $5,030 $0 $0 $150 $5,180 Subtotals 96 $15,360 116 $14,500 94 $10,810 66 $6,270 22 $2,310 394 $49,250 $13,775 $3,600 $1,100 $67,725 TOTAL FEE (NOT TO EXCEED FEE) $67,725
NOTES:
Subconsultants and Direct Costs are billed at no markup.
De Novo Planning Group reserves the right to reallocate budget between various consulting team members and between tasks, provided the overall project budget does not change.
Associate Planner
Noise
TASK/ACTIVITY
TASK 3: ADMINISTRATIVE DRAFT INITIAL STUDY
Assistant Planner
TASK 1: PROJECT INITIATION
GIS/Graphics/ De Novo Subtotal
Production
Biological and
Cultural
Resources
Project Manager/
Principal Planner Printing,
Postage,
Filing Fees,
Counts
TOTALS
Senior Planner
TASK 4: PREPARE PUBLIC REVIEW DRAFT IS/MND
TASK 2: PREPARATION AND REVIEW OF TECHNICAL STUDIES
TASK 5: PREPARE FINAL IS/MND
TASK 6: PROJECT MANAGEMENT, MEETINGS AND PUBLIC HEARINGS