2671/012225-0101
18679307.4 a06/13/23 -2-
and (vi) shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured. (4) City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days’ advance written notice of such change.
C. Consultant shall renew the required coverage annually as long as City or its employees or agents face an exposure from Consultant’s operations pursuant to this Agreement.
Termination of this obligation shall survive the termination or expiration of this Agreement and shall not be effective until City executes a written statement to that effect.
3553 Atlantic Avenue, Ste. B -1193
Long Beach, CA 90807
562 -216-3850
June 16, 2026
City of Duarte
Attn: Craig Hensley
1600 Huntington Drive
Duarte, CA 91010
[email protected]
Re: Proposal for Senate Bill (SB) 79 Support
Duarte, CA
Dear Craig Hensley:
Moreland Planning Solutions (MPS), in collaboration with Cindy Ma at Intersect, is proposing engagement, urban design, and zoning support to communicate and evaluate the potential density increases that the City would be subject to under Senate Bill (SB) 79. After determining the baseline density increases under SB 79, MPS will evaluate density alternatives allowed under SB 79, including visually depicting the increased density scenarios using three-dimensional modeling.
This scope also includes communicating the increased densities to the public and public officials.
MPS is a comprehensive planning and entitlement services firm, with extensive expertise updating municipal codes to conform with recent State Law changes. Most recently, the staff at MPS worked with SCAG and the City of Fernando to determine SB 79 eligibility and impacts to that City. Also, staff at MPS managed a comprehensive report to the City of Claremont regarding SB 79 impacts near their future Metro station.
Intersect is an urban planning design firm with experience in preparing visualizations for proposed developments. The team at Intersect prepared urban design graphics for the Warm Springs Master Plan near a TOD station in Fremont, the Alameda Marina Master Plan in Alameda, and the North Rollins Specific Plan near the multi-modal station in Millbrae.
Proposal
Task 1 Project Kick-off and Project Management
MPS will facilitate a kickoff meeting to establish program management procedures and identify additional key City staff in other departments that may be needed for implementation of the project. We will also identify data needs required for the project.
MPS will set up regularly scheduled project meetings to discuss the project workflow, strategize about public meetings, approaches to the alternative plans, potential project barriers, and important aspects to consider and integrate into the overall project. We will notify City staff of issues requiring City staff feedback. MPS will use email communications to communicate with City staff on an as-needed basis.
Proposal
City of Duarte SB 79 Support
Task 2: SB 79 Due Diligence
MPS, in coordination with Intersect, will evaluate SB 79 and its impacts on the existing permitted density. We will evaluate the City of Hope Specific Plan, the Duarte Station Specific Plan, and the City’s Manufacturing zone to determine if SB 79 will be applicable to those areas. Once the zoning review has been completed, MPS and Intersect will indicate the properties that are subject to SB 79 in both a table and exhibit format. Intersect will also prepare a rough massing model of the maximum intensity that would be allowed under SB 79 without any modifications or density bonuses taken into consideration. The results will be provided to the City in a letter. This letter would also summarize alternative plans available to the City under SB 79.
Deliverables
• SB 79 baseline summary letter, including identification of impacted parcels in table and exhibit (letter in PDF and MS Word)
• Three-dimensional visualization of existing scenario
Task 3: Public Engagement
Once MPS has completed Task 2, MPS, along with the City will host three informational sessions about SB 79 and the impacts to affected properties. It is anticipated that these sessions will be conducted in front of the Planning and Economic Development Commission, City Council, and at one community meeting. It is anticipated that the content of these three presentations will be similar and informative in nature. These meetings will also gauge interest in reallocating density as part of the Alternative Plan allowed under SB 79.
After these initial meetings, MPS and Intersect will develop Alternative Plan scenarios included in Task 4. Afterwards, one additional community meeting will be held to discuss the Alternative Plan scenarios with the public. It is anticipated that this meeting will be part informational and part workshop.
MPS will also provide public notices for the two (2) community engagement meetings, using halfsheet, black and white flyers on yellow cardstock. This task assumes that all parcels subject to SB 79 will be notified plus a radius of 600 feet from said parcels.
Deliverables
• Engagement materials (as needed)
• Two (2) sets of mailing notices for Community Meetings • Attendance at up to two (2) Community Meetings
• Attendance at up to two (2) Study Sessions before the Planning and Economic Development Commission and/or City Council
Task 4: SB 79 Alternative Plan Development
MPS and Intersect will develop up to two additional SB 79 Alternative Plans based on feedback from the City and on input received from the first round of engagement with City officials and the community. These Alternative Plans will be developed within the parameters identified within SB 79 and would include any updates that are signed into law as part of the 2026 State Legislative Session.
Proposal
City of Duarte SB 79 Support
The initial alternative plans would be completed and sent to the City for initial review. Once comments have been incorporated by the City, 3D visualizations of each scenario and the two Alternative Plans will be presented to the community at the second Community Meeting identified in Task 3. After this meeting has been held, comments will be incorporated into a final Preferred Alternative Plan. The Preferred Alternative Plan and 3D visualization for this plan will be finalized for the public hearings.
As part of this effort, an ordinance and zoning map change is required to implement the Alternative Plan. MPS will prepare an administrative draft of the proposed zoning code amendments to implement the Alternative Plan. It is assumed that this Alternative Plan can be implemented using few revisions to the zoning code by referring to existing standards in other residential zones where possible. MPS will review other sections of the code to ensure consistency and propose amendments as needed.
MPS will also prepare the accompanying ordinance for the Alternative Plan. City staff review will review the administrative draft. Then based on one set of consolidated comments, MPS will prepare a Final Alternative Plan Ordinance for City staff to review.
MPS will also coordinate with the State’s Housing and Community Development Department by providing the ordinance at least 3 weeks in advance of the Planning and Economic Development Commission meeting.
The Final Alternative Plan Ordinance will be prepared in both Adobe PDF and Microsoft Word formats. Edits will be made as required by final City staff review, City Council action, and conditions of approval.
MPS will also prepare any zoning map updates needed to implement the ordinance. It is anticipated that the SB79 area is generally located near Duarte Road and Highland Avenue. The map will be provided in PDF and JPEG.
Deliverables
• Up to Two (2) Alternative Plans Drafts
• 3D Visualizations of Two (2) Alternative Plan Drafts (One Per Scenario) • One (1) Preferred Alternative Plan (Assumes Minor Revision of Alternative Plan Draft) • 3D Visualization of Preferred Alternative Plan (Assumes Minor Revision of Alternative Plan Draft)
• Administrative Draft and Final Draft of Alternative Plan Ordinance • Administrative Draft and Final Draft of Zoning Map (PDF and jpg format) • Administrative Draft and Final Draft of Zoning Code Update (as needed) Task 5: Public Hearings
MPS will support city staff with the development of the public hearing presentation. MPS will attend and assist City staff with the facilitation of one (1) Planning and Economic Development Commission public hearing to consider recommendations to the City Council related to the Alternative Plan Ordinance adoption. MPS will be available to answer questions at the Planning Commission meetings.
Proposal
City of Duarte SB 79 Support
MPS will attend in person and assist City staff with the facilitation of one (1) City Council public hearing related to Alternative Plan Ordinance adoption. MPS will be available to answer questions at the City Council meetings.
MPS will review and provide comments on the staff report for both hearings.
Deliverables
• Attendance at one (1) Planning and Economic Development Commission meeting • Attendance at one (1) City Council meeting
Assumptions
• All coordination meetings will be virtual.
• City will provide comments and suggested edits in track change on the Word document. • One (1) round of edits to the Administrative Alternative Plan Ordinance and Zoning Code amendments.
• The City of Duarte will be responsible for notification of all meetings held before the Planning and Economic Development Commission and City Council.
• MPS will attend all community meetings, hearings, and workshops in person. These meetings are assumed to be held in Duarte.
• Assumes processing of the scope of services identified above. A change order will be needed should additional services be requested.
• Moreland Planning Solutions will not be responsible for payment of any required fees. • It is assumed that the Alternative Plan will qualify for the exemption incorporated into SB 79. As such, no environmental work is included in this proposal. • Costs have been allocated to tasks based upon Moreland Planning Solutions’ proposed approach. We have the discretion to re-allocate costs among tasks and/or direct costs as circumstances warrant so long as the adjustments maintain the total price within the authorized amount.
Cost
The total cost of this proposal is identified in the table below and pursuant to the hourly rates identified in the following section. Reimbursable expenses (mileage, printing, postage etc.) are included within this proposal and will be reimbursed at cost incurred to MPS plus 10 percent. All work will be performed in accordance with the scope of work identified above. Costs have been allocated to tasks, based upon MPS’ proposed approach. If additional revisions are needed, then a change order will be required. During the work, we may re-allocate costs among tasks and/or direct costs, as circumstances warrant, so long as the adjustments maintain the total price within the total authorized contract amount.
Proposal
City of Duarte SB 79 Support
The table below shows the breakdown of milestone payments by task. Fees will be billed to client after task has been completed.
Task Total Fee
Task 1 Project Kick-off and Project Management $3,200
Task 2 SB 79 Due Diligence $5,320
Task 3 Public Engagement $15,570
Task 4 SB 79 Alternative Plan Development $19,840
Task 5 Public Hearings $5,000
TOTAL $48,930*
*All reimbursable expenses, including mileage, printing costs, postage, and expenses shall be reimbursed at cost plus 10 percent to Moreland Planning Solutions and are included in this total.
Hourly Rates
The table below identifies the hourly rates for this project.
Classification Hourly Rate
President / Owner $200
Senior Planner / Urban Designer
(Intersect)
$165
Planner $150
This proposal is valid for a period of 60 days and is fully negotiable to meet the client’s needs. If you have any questions regarding this proposal, please contact John Moreland at 562-216-3850 or [email protected].
Sincerely,
John Moreland, AICP | President
Moreland Planning Solutions
AGENDA REPORT
MEETING DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Manuel Enriquez, Director of Parks and Recreation BY: Alyssa Rico, Recreation Manager
SUBJECT: Notice of Completion – Community Center Main Entry Door Replacement – Project No. 26-12
RECOMMENDATION: Staff recommends City Council authorize the Notice of Completion for the Community Center Main Entry Door Replacement in the amount of $32,000
FISCAL IMPACT: Funds are available and budgeted for in Fiscal Year 2025/26 from the General Fund (100-1610-8100)
STRATEGIC PLAN
IMPACT: Goal F – F2.1 Community Vitality
BACKGROUND
At the January 28, 2026, City Council Meeting, the Council awarded the contract for the Community Center Main Entry Door Replacement (Project No. 26-12) to JD Glass in the amount of $32,000, plus a fifteen percent contingency. The scope of the contract involved the demolition and disposing of the existing door, provide shop drawing for approval, installation of Horton 2500 Elegant series single automatic all-glass door with ½” glazed, clear tempered glass with polished edges in a 8’ x 10’ size, installation of adjacent storefront sidelights also glazed with a ¼” clear tempered glass, installation of horizontal mullion in dark bronzer anodized finish and installation of Camden Jamb mount standalone keypad/card reader.
DISCUSSION/ANALYSIS
The Community Center Door Replacement Project commenced on February 10, 2026, and was completed on June 22, 2026. The project was completed with minimal issues, with the only notable delay being an extended shipment timeline for the replacement door. Despite this minor delay, all other aspects of the project progressed smoothly and were completed as planned. The project included the installation of a new entry door designed to improve accessibility, functionality, and visibility for community members and City staff. The upgraded door complies with ADA requirements and provides a more noticeable and user-friendly point of entry and exit for community meetings, classes, and facility rentals, enhancing the overall experience and safety of facility users.
Agenda Item: 9.L.
2 RECOMMENDATION
Staff recommends City Council authorize the Notice of Completion for the Community Center Main Entry Door Replacement in the amount of $32,000.
FISCAL IMPACT
Funds are available and budgeted for in Fiscal Year 2025/26 from the General Fund (100-1610- 8100).
ATTACHMENTS
A. Notice of Completion
Fiscal Review: Reviewed and Approved:
Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services
RECORDING REQUESTED BY:
CITY OF DUARTE
WHEN RECORDED MAIL TO THIS ADDRESS:
CITY CLERK
CITY OF DUARTE
1600 Huntington Dr.
Duarte, CA 91010
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or AGENT of the OWNER of the interest or estate stated below in the property hereinafter described.
2. The full name of the OWNER is: CITY OF DUARTE
3. The full address of the OWNER is: 1600 Huntington Dr. Duarte, CA 91010
4. The nature of the interest or estate of the undersigned is: (i.e., In Fee.) Fee
5. A work of improvement on the property hereinafter described was COMPLETED on June 22, 2026.
6. The work of improvement completed is described as follows: Duarte Community Center Entry Door Replacement
7. The name of the original contractor, if any, for such work of improvement is: J.D. Glass, Inc.
8. The street address of said property is: 1600 Huntington Drive
9. The property on which said work of improvement was completed is in the City of Duarte, County of LOS ANGELES, State of CALIFORNIA, and is described as follows: The work includes the replacement of the Duarte Community Center main entry doors with an All-Glass automatic sliding door including security package.
CITY OF DUARTE
Signature of Owner or agent: Brian Villalobos, City Manager
VERIFICATION
I, the undersigned, declare under penalty of perjury under the laws of the State of California, that I am the City Manager of the City of Duarte of the aforesaid interest or estate in the property described in the above Notice, that I have read the said Notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. ____________ at Duarte, California
Brian Villalobos, City Manager
AGENDA REPORT
MEETING DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
BY: Andres Rangel, Assistant to the City Manager
SUBJECT: Budget Amendment for Clerk/Typist Receptionist Position RECOMMENDATION: It is recommended that the City Council approve a $65,000 budget amendment to account nos. 100-1010-7002, 100-1010-7071, and 100-1010-7072 to fund the position of Clerk/Typist Receptionist FISCAL IMPACT: The estimated cost to fund the position is $65,000, reflected in account numbers 100-1010-7002, 100-1010-7071, and 100-1010- 7072
STRATEGIC PLAN
IMPACT: Goal E – E1.3 Organizational Excellence
BACKGROUND
To increase communications between staff and the public, as well as increase the public’s customer service experience, City staff assessed that recruiting a Clerk/Typist Receptionist is a significant step toward addressing these objectives. The position is not funded in the FY 26-27 Fiscal Year Budget. Therefore, a budget amendment needs to be approved by Council to recruit for this position.
DISCUSSION/ANALYSIS
The proposed Clerk/Typist Receptionist position would serve as the front facing staff member to the public. The position’s primary responsibilities will include greeting guests, responding to public inquiries, and answering phones calls, ensuring that the public receives great customer service.
The individual will be assigned in the front of city hall and receive the cross-training needed to either address routine questions or lead the public to the appropriate office that can address their inquiries. The position will be assigned under the City Manager’s Office.
The proposed budget amendment would cover the position’s base salary of approximately $52,000 per year as well as the position’s retirement, health insurance, and other benefits. The approximate total fiscal year budget amount is $65,000.
Agenda Item: 13.A.
2 RECOMMENDATION
It is recommended that the City Council approve a $65,000 budget amendment to account nos. 100-1010-7002, 100-1010-7071, and 100-1010-7072 to fund the position of Clerk/Typist Receptionist.
FISCAL IMPACT
The estimated cost to fund the position is $65,000, reflected in account numbers 100-1010-7002, 100-1010-7071, and 100-1010-7072.
ATTACHMENTS
A. Clerk/Typist Receptionist Job Description
Fiscal Review: Reviewed and Approved:
Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services
CLERK/TYPIST RECEPTIONIST
Definition:
Under general supervision, performs a wide variety of simple clerical support duties for a department.
Essential Job Duties:
The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.
1. Acts as receptionist to City Hall or other facility, answering phones and greeting visitors.
2. Participates in the maintenance of routine spreadsheet programs.
3. Performs keyboarding, data entry, and filing.
4. Assists with responding to inquiries, providing routing or procedural information, fielding calls, and directing work orders.
5. Schedules appointments.
6. Processes and sorts postal mail, faxes, and/or emails.
7. Receives telephone calls and complaints.
8. Prepares a variety of simple documents in draft and final form using a computer and relevant software.
9. Operates a variety of office equipment.
10. Provides simple clerical assistance to supported staff.
11. Screens calls and provides a variety of assistance to the public and other agencies.
12. Performs other related duties as required.
Minimum Knowledge, Skill and Ability:
Knowledge of:
• Professional writing techniques.
• Record keeping principles and procedures.
• Relevant mathematical principles and functions.
• Computers and office software applications.
• Functions, policies, and procedures of relevant departments and/or operations. • English usage, spelling, grammar, and punctuation.
Skill and Ability to:
• Deal with the public in person or on the telephone.
• Understand and follow verbal and written direction.
• Plan, organize, prioritizes, and perform duties as assigned with minimal supervision. • Operate standard office equipment, a personal computer, and relevant software in a Mac environment.
• Interpret and apply department policies and procedures. • Communicate clearly and concisely, both orally and in writing.
Clerk/Typist Receptionist
• Research and compile information.
• Maintain records.
• Establish and maintain effective working relationships with the public and all levels of staff and management.
• Successfully adapt in a high-volume, fast-paced working atmosphere with multiple activities.
Training and Experience:
Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities could be considered qualifying. A typical way to obtain the knowledge, skills, and abilities would be graduation from high school or equivalent, and one year clerical experience. Municipal experience preferred.
Licenses and Certificates:
Possession of a valid California driver's license is required by the date of hire.
Physical Requirements and Working Conditions:
• Requires vision (which may be corrected) to read small print. • Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body mobility may not be required. • Performs lifting, pushing, and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
• Subject to inside environmental conditions.
• May be required to work at a computer for prolonged periods. • May be required to use personal vehicle in the course of employment.
AGENDA REPORT
MEETING DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Brian Villalobos, City Manager
BY: Frances Jimenez, City Clerk
SUBJECT: Designation of Voting Delegate and Alternate for the League of California Cities Annual Conference and Expo
RECOMMENDATION: Discuss and designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity
FISCAL IMPACT: There is no fiscal impact associated with this item
STRATEGIC PLAN
IMPACT: There is no strategic plan impact associated with this item
BACKGROUND
Each year the League of California Cities holds their Annual Conference and Expo where the General Assembly will convene. The General Assembly is a meeting of the collective body of all voting delegates, one from every member city. Delegates, who are council appointed city officials will represent the city by casting a vote on various resolutions, which if approved becomes Cal Cities policy. Participation in the General Assembly allows for the City of Duarte to advocate for local control and ensure the communities interests are being heard when policymaking is underway.
DISCUSSION/ANALYSIS
This year the conference will be taking place September 23-25, 2026, at the Anaheim Convention Center with the General assembly meeting occurring on Friday, September 25, 2026. Per the CalCities bylaws, member cities must designate a voting delegate and up to two alternates through council action. Said delegates and alternates will need to register for the conference. Once the designation has been made the delegate will be able to vote on matters on behalf of the City of Duarte.
RECOMMENDATION
Staff recommends the City Council discuss and designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity during the General Assembly at the 2026 League of California Cities Annual Conference and Expo.
Agenda Item: 13.B.
2 FISCAL IMPACT
There is no fiscal impact associated with this item.
ATTACHMENTS
A. 2026 Voting Delegate Information Packet
Fiscal Review: Reviewed and Approved:
Kristen Petersen Brian Villalobos
Assistant City Manager/ City Manager
Director of Administrative Services
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).