Dublin City Council
June 20, 2023

Agenda Item 4.8
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Delegation of Authority During Council Recess – Annual Street Resurfacing, Alamo Creek Park Fence Replacement, and Agreement with All City Management Services, Inc.

Prepared by: Laurie Sucgang, City Engineer, and Raelyn Miranda, Administrative Aide
EXECUTIVE SUMMARY:

The City Council will consider delegating authority to the City Manager to approve the plans and specifications and award contracts for the Annual Street Resurfacing Projects (2023 Slurry Seal and 2023 Overlay) and the Alamo Creek Park and Assessment District Fence Project during the City Council recess between June 21, 2023 and August 14, 2023. The City Council will also consider delegating authority to the City Manager to approve an agreement with All City Management Services, Inc. during the City Council recess. Actions taken during the City Council recess will be reported to the City Council at the August 15, 2023 regularly scheduled meeting.

STAFF RECOMMENDATION:

Take the following actions 1) Adopt the Resolution Delegating Authority to the City Manager to Approve the Plans and Specifications and to Award Construction Contracts for Annual Street Resurfacing Projects (2023 Slurry Seal and 2023 Overlay), CIP No. ST0117; 2) Adopt the Resolution Delegating Authority to the City Manager to Approve the Plans and Specifications and to Award a Construction Contract for the Alamo Creek Park and Assessment District Fence Replacement Project, CIP No. PK0122; and 3) Adopt the Resolution Delegating Authority to the City Manager to Approve an Agreement Between the City of Dublin and All City Management Services, Inc.

FINANCIAL IMPACT:

The estimated construction contract cost for the Annual Street Resurfacing Projects, 2023 Slurry Seal and 2023 Overlay, is $800,000-$900,000 and $1.2 million-$1.4 million, respectively, and the estimated cost for the Alamo Creek Park Fence Replacement Project is $400,000-$500,000.

Sufficient funds are available in the adopted 2022-2027 Capital Improvement Program (CIP) 291

Update for CIP Nos. ST0117, PK0123, and PK0122, as well as the Fiscal Year 2023-24 Operating Budget for the Public Works Department, in addition to any funds remaining from Fiscal Year 2022-23 when the fiscal year books are closed. Any contract award is limited to the available budgeted funds.

The compensation in the proposed agreement with All City Management Services, Inc. for crossing guard services in the new school year is not to exceed $800,000, which includes a contingency amount if there needs to be a modification to the hours and location site. The Dublin Unified School District will reimburse the City for the cost of a total of six sites and the City will be responsible for the remaining eleven sites. Sufficient funds are available in the adopted Fiscal Year 2023-24 budget for this contract.

DESCRIPTION:

Delegation of Authority
Dublin Municipal Code Chapter 2.36 Contracts and Purchasing requires that the City Council approve any contracts for public projects that exceed $100,000. However, Dublin Municipal Code Section 2.04.190, states: “It shall be the duty of the City Manager to perform such other duties and exercise such other powers as may be delegated from time to time by ordinance or other official action of the City Council.” Therefore, Staff recommends that the City Council exercise its authority and approve a resolution to delegate its approval to the City Manager during the City Council recess, provided the compensation amounts are within the budget already approved by the City Council and that all other competitive bidding procedures are satisfied, as appropriate.

If the City Council delegates authority, a report summarizing actions that occurred during the City Council recess will be included in the agenda for the August 15, 2023 City Council meeting.

Annual Street Resurfacing
This year’s Annual Street Resurfacing, CIP No. ST0117, consists of two projects 1) 2023 Slurry Seal and 2) 2023 Overlay.

The 2023 Slurry Seal Project will include localized repair of failed asphalt concrete pavement, slurry seal, and pavement delineation on the following street segments: Alegre Drive, Amarillo Court, Amarillo Road, Barn Hollow Court, Bay Laurel Court, Bay Laurel Street, Betlen Drive, Buckeye Court, Calle Verde Road, Casa Linda Court, Castle Court, Castle Drive, Circle Way, Corto Court, Cresta Lane, Dillon Way, Estrella Court, Hansen Drive, Kingston Place, Kolb Place, Ladera Court, Ladera Drive, Las Palmas Court, Las Palmas Way, Luna Court, Mancini Court, Manzanita Lane, Mape Way, Meadow Court, Peppertree Road, Prow Way, Rampart Drive, Reilly Court, San Sabana Court, San Sabana Road, Shadow Drive, Shadow Place, Silvergate Drive, Tina Place, and two segments along Tamarack Drive, between Village Parkway and Burnham Way and between Doreen Street and Brighton Drive.

The 2023 Overlay Project will include pavement overlays of John Monego Court and Sierra Lane; the Alamo Creek Trail pedestrian pathway along Persimmon Drive between Gleason Drive and Central Parkway; localized pavement repairs on Dublin Boulevard, west of Silvergate Drive, as well as on Village Parkway, north of Amador Valley Boulevard; and localized pavement repairs in 292

the Shannon Community Center parking lot, which will also address the fire damaged pavement.

The 2023 Slurry Seal Project is currently out to bid at the time of the writing of this Staff Report, and the 2023 Overlay Project will be advertised in the coming weeks. Barring unforeseen circumstances, such as bid protests, it is anticipated that both projects will be scheduled to receive, open, and read aloud bids, and award and execute contracts during the City Council recess. The City Council delegation of authority to the City Manager will allow the projects to continue progressing towards construction without having to wait until the City Council meeting of August 15, 2023. Bid results, references, and necessary licenses will be reviewed by Staff who will then recommend that the City Manager award the construction contracts to the lowest responsive, responsible bidders.

These projects are exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.

Alamo Creek Park and Assessment District Fence Replacement The Alamo Creek Park and Assessment District Fence Replacement Project, CIP No. PK0422, includes the removal and disposal of existing ornamental metal fencing that has reached the end of its service life at Alamo Creek Park and along Fall Creek Road, Dougherty Road, and Wildwood Road, and replacement with new six-foot-high vinyl coated chain link fencing. The project also includes patching, painting, and replacement of the decorative metal fencing on the concrete masonry monument sign and culvert walls with new decorative metal fencing in Alamo Creek Park.

The project will be advertised in the coming weeks and barring unforeseen circumstances, such as bid protests, it is anticipated that the project will be scheduled to receive, open, and read aloud bids, and award and execute a contract during the City Council recess. The City Council delegation of authority to the City Manager will allow the project to continue progressing towards construction without having to wait until the meeting of August 15, 2023. Bid results, references, and necessary licenses will be reviewed by Staff who will then recommend that the City Manager award the construction contract to the lowest responsive, responsible bidder.

This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.

All City Management Services, Inc. Agreement
The current agreement with All City Management Services, Inc. for crossing guards in designated school zones will expire on June 30, 2023. Staff desires to enter into a new two-year agreement with All City Management Services, Inc. prior to the beginning of the 2023-2024 school year, which occurs during the City Council recess. Staff recommends delegating authority to the City Manager to approve the agreement.

There will be 17 locations for the crossing guards with exact sites still to be determined, but which will include areas around the elementary schools, Fallon Middle School, and Cotton Wood Creek K- 8 School.
293

STRATEGIC PLAN INITIATIVE:

Strategy 3: Infrastructure Maintenance and Reinvestment NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Delegating Authority to the City Manager to Approve the Plans and Specifications and to Award Construction Contracts for the Annual Street Resurfacing Projects (2023 Slurry Seal and 2023 Overlay), CIP No. ST0117
2) Resolution Delegating Authority to the City Manager to Approve the Plans and Specifications and to Award a Construction Contract for the Alamo Creek Park and Assessment District Fence Replacement Project, CIP No. PK0122
3) Resolution Delegating Authority to the City Manager to Approve an Agreement Between the City of Dublin and All City Management Services, Inc.
4) CIP No. ST0117 – Annual Street Resurfacing
5) CIP No. PK0123 – Persimmon Drive Pedestrian Path Rehabilitation 6) CIP No. PK0122 – Alamo Creek Park and Assessment District Fence Replacement 294
Attachment 1
Reso. No. XX-23, Item X.X, Adopted 06/20/23 Page 1 of 2 RESOLUTION NO. XX - 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

DELEGATING AUTHORITY TO THE CITY MANAGER TO APPROVE THE PLANS AND

SPECIFICATIONS AND TO AWARD CONSTRUCTION CONTRACTS FOR THE ANNUAL STREET RESURFACING PROJECTS (2023 SLURRY SEAL AND 2023 OVERLAY), CIP NO.

ST0117
WHEREAS, the design team prepared the plans and specifications for the Annual Street Resurfacing Projects (2023 Slurry Seal and 2023 Overlay), CIP No. ST0117, (“Projects”) which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, the City Council will be in recess from June 21, 2023 through August 14, 2023; and
WHEREAS, Staff is aware of specific actions that will be needed for the Projects during the City Council recess; and
WHEREAS, the City Council will be exercising authority pursuant to Section 2.04.190 of the Dublin Municipal Code to delegate its authority in Sections 2.36.160 and 2.36.090 of the Dublin Municipal Code to the City Manager, provided the bids come in within the budget pre-approved by the City Council and that all other competitive bidding procedures are satisfied.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the plans and specifications for the Projects.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to consider, approve, award, and execute the contracts and other associated administrative matters needed for the Projects within existing budgetary appropriations during the City Council’s scheduled recess.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Projects’ Contract Change Orders based on the appropriated funds designated for the Projects up to the contingency amounts of $100,000 for the 2023 Slurry Seal Project and $150,000 for the 2023 Overlay Project.

BE IT FURTHER RESOLVED that the City Manager shall report to the City Council regarding the actions taken under this resolution at the August 15, 2023 City Council meeting. {Signatures on the following page}
295
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
296
Attachment 2
Reso. No. XX-23, Item X.X, Adopted 06/20/23 Page 1 of 2 RESOLUTION NO. XX - 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

DELEGATING AUTHORITY TO THE CITY MANAGER TO APPROVE THE PLANS AND

SPECIFICATIONS AND TO AWARD A CONSTRUCTION CONTRACT FOR THE ALAMO CREEK PARK AND ASSESSMENT DISTRICT FENCE REPLACEMENT PROJECT, CIP NO.

PK0122
WHEREAS, the design team prepared the plans and specifications for the Alamo Creek Park and Assessment District Fence Replacement Project, CIP No. PK0122, (“Project”) which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, the City Council will be in recess from June 21, 2023 through August 14, 2023; and
WHEREAS, Staff is aware of specific actions that will be needed for the Project during the City Council recess; and
WHEREAS, the City Council will be exercising authority pursuant to Section 2.04.190 of the Dublin Municipal Code to delegate its authority in Sections 2.36.160 and 2.36.090 of the Dublin Municipal Code to the City Manager, provided the bids come in within the budget pre-approved by the City Council and that all other competitive bidding procedures are satisfied.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the plans and specifications for the Project.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to consider, approve, award, and execute the contract and other associated administrative matters needed for the Project within existing budgetary appropriations during the City Council’s scheduled recess.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Project Contract Change Orders based on the appropriated funds designated for the Project up to the contingency amount of $50,000.

BE IT FURTHER RESOLVED that the City Manager shall report to the City Council regarding the actions taken under this resolution at the August 15, 2023 City Council meeting. {Signatures on the following page}
297
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
298
Attachment 3
Reso. No. XX-23, Item X.X, Adopted 06/20/2023 Page 1 of 1 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

DELEGATING AUTHORITY TO THE CITY MANAGER TO APPROVE AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND ALL CITY MANAGEMENT SERVICES, INC.

WHEREAS, the City of Dublin desires to enter into an agreement with All City Management Services, Inc. to provide crossing guards in designated school zones; and WHEREAS, Dublin Unified School District requested 17 location sites; and WHEREAS, the City Council will be exercising authority pursuant to Section 2.04.190 of the Dublin Municipal Code to delegate its authority in Sections 2.36.160 and 2.36.090 of the Dublin Municipal Code to the City Manager, provided the compensation amount is within the budget pre- approved by the City Council.

NOW, THEREFORE, BE IT RESOLVED City Council of the City of Dublin does hereby authorize the City Manager or designee to approve and execute an agreement with All City Management Services, Inc. for a period of two years and for a compensation amount not to exceed $800,000, inclusive of contingency.

BE IT FURTHER RESOLVED that the City Manager shall report to the City Council regarding the actions taken under this resolution at the August 15, 2023 City Council meeting.

PASSED, APPROVED AND ADOPTED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
299
Number ST0117 Program STREETS
PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE

YEARS TOTALS
9100 $142,884 $48,991 $35,360 $35,360 $35,360 $35,360 $333,315 9200 $1,484,397 $684,947 $340,000 $ 340,000 $360,000 $360,000 $3,569,344 9400 $7,796,520 $3,023,727 $1,917,401 $1, 917,401 $2,170,601 $2,170,601 $18,996,251 9500 $9,022 $40,169 $7,120 $7,120 $8,000 $8,000 $79,431 $9,432,823 $3,797,834 $2,299,881 $2,299, 881 $2,573,961 $2,573,961 $22,978,341 PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE

YEARS TOTALS
1001 $467,999 $467,999
2201 $3,456,188 $1,232,833 $600,920 $725,920 $800,000 $800,000 $7,615,861 2204 $1,484,999 $300,000 $1,784,999
2205 $300,000 $300,000
2214 $1,806,020 $450,000 $575,000 $ 450,000 $650,000 $650,000 $4,581,020 Measure BB Sales Tax - Local
Streets Fund
Measure B Sales Tax - Bike &
Pedestrian Fund
General Fund

ANNUAL STREET RESURFACING

ESTIMATED COSTS
Measure B Sales Tax - Local Streets
Fund
Salaries & Benefits

FUNDING SOURCE
Contract Services
Improvements
Miscellaneous
TOTAL
State Gas Tax
2022-2027 CAPITAL IMPROVEMENT PROGRAM

PROJECT DESCRIPTION
This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 148 centerline miles of streets.

The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 V ery Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 82.

This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds, SB-1, and Gas Tax. This program protects the substantial investment the City has in the public street system.

ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
Attachment 4
300
PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE

YEARS TOTALSFUNDING SOURCE
2215 $304,500 $304,500
2216 $82,500 $82,500
2220 $1,374,977 $1,764,661 $1,123,961 $1, 123,961 $1,123,961 $1,123,961 $7,635,482 2304 $155,640 $4,360 $160,000
4309 $45,980 $45,980
$9,432,823 $3,797,834 $2,299,881 $2,299, 881 $2,573,961 $2,573,961 $22,978,341

ANNUAL OPERATING IMPACT
TOTAL
Road Maint. & Rehab. Account
(RMRA)
Mitigation Contributions
Measure BB Sales Tax - Bike &
Pedestrian Fund
Measure B Grants
Local Recycling Programs
301
Number PK0123 Program PARKS
PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE

YEARS T
OTALS
9100 $15,080 $15,080
9200 $29,920 $29,920
9400 $150,000 $150,000
$195,000 $195,000
PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE
YEARS
T
OTALS
2704 $195,000 $195,000
$195,000 $195,000

ANNUAL OPERATING IMPACT
2022-2027 CAPITAL IMPROVEMENT PROGRAM

PERSIMMON DRIVE PEDESTRIAN PATH REHABILITATION
TOTAL

ESTIMATED COSTS

FUNDING SOURCE
TOTAL
Landscape District Santa
Rita 1997-1
Salaries & Benefits
Contract Services
Improvements

PROJECT DESCRIPTION
This project will provide for removal and replacement of approximately 1,250 linear feet of asphalt pathway along Persimmon Drive between Gleason Drive and Central Parkway. The asphalt concrete surface has experienced distress due to soil expansion, the encroachment of tree roots, and some slope creep along the adjacent Tassajara Creek bank.

ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
Attachment 5
302
Number PK0122 Program Parks
PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE

YEARS T
OTALS
9100 $2,911 $38,689 $41,600
9200 $10,021 $43,730 $53,751
9400 $747,500 $747,500
9500 $7,149 $7,149
$12,932 $837,068 $850,000
PRIOR
YEARS
2022-2023
BUDGET 2023-2024 2024-2025 2025-2026 2026-2027
FUTURE
YEARS
T
OTALS
1001 $3,233 $446,767 $450,000
2703 $9,699 $390,301 $400,000
$12,932 $837,068 $850,000

ANNUAL OPERATING IMPACT
Landscape District
Dougherty 1986-1
Salaries & Benefits
Contract Services
Improvements

ALAMO CREEK PARK AND ASSESSMENT DISTRICT - FENCE REPLACEMENT TOTAL
2022-2027 CAPITAL IMPROVEMENT PROGRAM
Miscellaneous

ESTIMATED COSTS

FUNDING SOURCE
TOTAL
General Fund

PROJECT DESCRIPTION
This project provides for the design and construction of replacement fencing at Alamo Creek Park and for replacement and repair of fencing within the Dougherty Road Landscape and Lighting District No. 1986-1. Most of the existing tubular steel fencing has reached the end of its service life and needs to be replaced or repaired. The project will include replacement of the tubular steel fencing within Alamo Creek Park. In addition to the park fencing, the existing decorative concrete masonry walls within the park, which include integrated tubular steel fence elements, will be evaluated, repaired as needed, and repainted.

The project will also include evaluation and select replacement or repair of the tubular steel fencing that is maintained by the Dougherty Road Landscape and Lighting District No. 1986-1. The subject fencing is located along Fall Creek Road, Wildwood Road, and Willow Creek Drive. Funding for this portion of the project is provided from funding reserves that were collected from District No. 1986-1.

ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
Attachment 6
303

STAFF REPORT

CITY COUNCIL

Agenda Item 4.9
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Revisions to the Personnel System
Prepared by: Sarah Monnastes, Human Resources Director EXECUTIVE SUMMARY:

The City Council will consider proposed changes to the City’s current Personnel System. The proposed adjustments are based on the need to revise the City’s Classification Plan and Salary Plan for Fiscal Year 2023-24.

STAFF RECOMMENDATION:

Adopt the following: 1) Resolution Amending the Classification Plan; 2) Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance With the Personnel Rules; 3) Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive Service; 4) Resolution Amending the Benefit Plan; and 5) Resolution Amending the Management Positions Exempt from Competitive Service Resolution and Prescribing Leave Benefits for the Designated Positions.

FINANCIAL IMPACT:

There is no budgetary impact from the proposed changes as the cost-of-living increases were approved in the Fiscal Year 2023-24 operating budget on May 16, 2023.

DESCRIPTION:

This Staff Report addresses changes to various documents that are part of the City’s Personnel System Rules. The following sections describe the changes being proposed and identify City documents being updated to reflect the changes.

Classification Plan
Pursuant to the City’s Personnel System Rules, a job description must be adopted for each classification in the organization. The job description typically includes key elements, knowledge, 304

skills, abilities, and requirements of the position. The job descriptions make up the City’s Classification Plan.

Attachment 1 includes the following amendments:
 Updating the Classification Plan by eliminating the classification of Heritage & Cultural Arts Manager, re-titling Recreation Manager to Parks & Community Services Manager and updating the job specification. By broadening the job specification and title to encompass all programmatic areas within Parks and Community Services, the Parks & Community Services Director will have more flexibility in assigning areas of responsibilities within the Department as the new Cultural Arts Center opens early next year.  Updating the titles of Administrative Services Director/Director of Finance and Assistant Administrative Service Director/Budget to Finance Director and Assistant Finance Director, respectively. Changing the titles to Finance more accurately represents the responsibilities of these positions and aligns with the department name change in the FY 2023-24 Budget.  Adding the Deputy City Manager to the Classification Plan. This classification request addresses the City Council’s strategic priorities, such those related to implementation of the Downtown Preferred Vision, as well as items of major economic and financial importance to the City. This position would report to the City Manager.

Salary Plan
Included in the City’s Personnel System are Resolutions that address salary ranges for City personnel. Attachments 6 and 7 propose establishing salary ranges for FY 2023-24 to reflect the approved 3.5% cost-of-living increase that was approved at the May 16, 2023, Council Meeting.

Benefit Plan
Attachment 8 amends the Benefit Plan, allowing the Deputy City Manager position to be eligible for the City’s car allowance of $190.00 per month. Finally, Attachment 9 prescribes specific leave benefits and designates the Deputy City Manager as management and exempt from the City’s competitive service system.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Amending the Classification Plan
305

2) Exhibit A to the Resolution – Parks & Community Services Manager Job Specification (Redline Version)
3) Exhibit B to the Resolution – Finance Director Job Specification (Redline Version) 4) Exhibit C to the Resolution – Assistant Finance Director Job Specification (Redline Version) 5) Exhibit D to the Resolution – Deputy City Manager Job Specification 6) Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance With the Personnel Rules
7) Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive Service
8) Resolution Amending the Benefit Plan
9) Resolution Amending the Management Positions Exempt from Competitive Service Resolution and Prescribing Leave Benefits for the Designated Positions 306
Attachment 1
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically amend job descriptions to the Classification Plan.

NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall be further amended to delete the following job descriptions:

Heritage & Cultural Arts Manager
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall be further amended to change the titles of the following job descriptions:

Recreation Manager to Parks & Community Services Manager (Exhibit A) Administrative Services/Finance Director to Finance Director (Exhibit B) Assistant Administrative Services/Finance Director to Assistant Finance Director (Exhibit C) NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall be amended to include the following position:

Deputy City Manager (Exhibit D)
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin; and that the changes contained herein shall be effective June 20, 2023.

PASSED, APPROVED AND ADOPTED this 20 th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
307
Attachment 2
Exhibit A to the Resolution

D a t e A d o p t e d : December June 1920,
201723
Date Revised: ____________

Title: Recreation ManagerPARKS AND COMMUNITY SERVICES

MANAGER

FLSA: EXEMPT/AT-WILL/MANAGEMENT

General Purpose:

Under the direction of the Park s and Community Services Director, plans, directs, coordinates , and supervises activities and Recreation Division programs that may include: revenue generation, special interest classes, youth progra ms; senior citizens; league sports ; aquatics; , facility and rental management; contract management; admi nistrative functions; arts education programs; special events, and special programs as assigned. Duties include extensive work with other departments, agencies , and the community requiring problem solving, creativity, commitment, tact, and discretion. This position functions as a member of the Parks and Community Services Department management team in Departmental policy development, administrative planning and addressing of Departmental problems, budget deve lopment, personnel recruitment ; , and does related work as required.

Distinguishing Characteristics:

The Recreation Parks and Community Services Manager is a management position responsible for directing, supervising, and participating in the activities of the Recreation DivisionDepartment; provides direct and indirect superv ision and management of professional, technical, contract, and clerical staff; provides highly responsible and complex staff assistance to the Parks and Community Services Director. Incumbents in this classification have a broad range of independence within policy and procedural limitations and work under minimal supervision.

The incumbent is accountable to the Department Director for the effective supervision of personnel and the quality and efficiency of services directed. While the general parameters of the job are defined, the employee is expected to select and put into effect work procedures and practices which will lead to the effective a nd efficient accomplishment of Department goals.

Recommendations on the improvement of Division Departmental activities are expected.

Essential Duties and Responsibilities:

The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the positio n if the work is similar, related , or a logical assignment to this class.
308
Attachment 2
Exhibit A to the Resolution

Plans, organizes, directs , and coordinates Parks and Community Services /Recreation Division activities; plans, formulates , and implements program plans for recreational activities, including the effective use of a wide variety of recreational areas, f acilities and equipment using various recreational areas, facilities, city-wide special events, and equipment effectively.

Establishes general approaches to be used in carrying carry out projects and determines priorities; reviews activity reports and periodically checks wo rk in progress and upon completion to ensure compliance with policy, standards , and directions; resolves opera tional and personnel problems, which cannot be handled by lower level supervisorslower-level supervisors cannot handle.

Negotiates and implements agreements related to City public art projects and art projects required of private developers.

Advises and serves as the contact point for private sector public art projects; manages consultant agreements; coordinates public art projects with other City Departments and artists.

Investigates public complaints and requests related to functions supervised and make s determinations on action to be taken.

Prepares recommendations on budgetary needs as related to personnel, equipment and material, including related justifications; administers the Division budget including the approval and control of expenditures; develops long range plans and objectives for Division; conducts a continuing review of activities for purposes of detecting problem areas and increasing related to personnel, equipment and material, including relate d justifications; administers the Departmental budget, including the approval and control of ex penditures; develops long-range plans and objectives for the Department; conducts a continuing review of activities to detect problem areas and increase efficiency.

Evaluates Division Departmental staffing arrangements, staffing levels , and and work assignments and makes necessary recommendations to Department Director; set s performance standards for Division staff and evaluates performance; s ubmits hiring recommendations for Division staff to the Department Director.

Reviews and makes recommendations regardi ng construction plans for facilities regarding program usage; monitors and manages project s; conducts periodic and special community meetings seeking public involvement in planning projects and other related activities as required.

Provides information about the Department to lo cal groups, agencies, and organizations; provides information for press releases; oversees production of educational and promotional materials, catalogs, or programs; makes presentations and l ectures to local groups and agencies to gather support and encourage community participation.

Coordinates activities of the Division with City staff, contractors, and outside agencies; negotiates and implements concessionaire, joint use , and license agreements with commercial service providers, community organizations, and other public agencies.

Represents the City in meetings of th e City Council, City Commissions/Committees , and community groups; prepares and presents oral a nd written reports; develops agendas and staffs various Department committees.

Minimum Qualifications:

309
Attachment 2
Exhibit A to the Resolution

Knowledge of:

Principles, practices, methods , and materials for municipal recreation programs, administration , and activities.

Methods and techniques of evaluating recreational program needs and effectiveness.

Methods and techniques of coordinating facilities maintenance.

Supervisory principles and methods, including goal setting, budget preparation and administration include goal setting, budget preparation, administration, and employee supervision.

Thorough knowledge of of the facilities, arrangements, resources, and equipmentequipment, and safety practices necessary to administer broad recreational programs.

Working knowledge of huma n behavior and psychology as applied to the various groups, which participateis applied to the various groups participating in recreational activities.

Customer service techniques.

Federal, state, and local laws, regulations , and court decisions as applicable to assigned areas of responsibility.

Ability To:

Develop, implement, and oversee all recreation programs for the City.

Plan, coordinate, and oversee recreation programs.

Plan, organize, assign, direct, review and evaluate comprehensive municipal recreation programs and activities.

Address large and small groups of people.

Select, train, motivate , and evaluate assigned sta ff; develop, implement , and interpret policies, procedures, goals, objectives, and work standards.

Analyze problems, evaluate alternatives, and make creative recommendations.

Establish and maintain effective working relations hips with those contacted in the course of the work.

Operate office equipment , including computers and supportin g word processing and spreadsheet applications.

Represent the City effectively in meetings with others; and maintain accurate records and prepare clear and concise reports, meeting agendas, and correspondence.

Physical Standards:

The physical standard described are representative of s described represent those that must be met by employees employees must meet to successfully perform the essential functions of this 310
Attachment 2
Exhibit A to the Resolution

classperform the essential functions of this class successfully . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee is regularly required to sit for long periods of time ; talk or hear, in person, in meetings, and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to must frequently, bend and twist to reach files, walk, stand , and run while participating in recreational programs, activities, or special events. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service budgets and technical reports; read and interpret complex data, staff reports, information , and documents; analyze and solve problems; inte ract with City management, other governmental officials, contractors, vendors, employees, and the public.

The employee's employee’s working hours may emphasize either outdoor or indoor work. There may be some light physical work or activity in the operation of recreational programs, and handling of event supplies and/or equipment. The employee's employee’s work hours may vary in accordance with the program beingaccording to the program offered.

Training and Experience:

Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to a Bachelors degree from an accredited four-year college or university with specialization Bachelor’s degree from an accredited four-year college or university specializing in recreation administration, leisure studies, business administration, or a related field.

Experience: Four (4) years of responsible recreation experience supervising a variety ofvarious leisure time and recreational programs and one two (2) years of administrative and/or lead supervisory experience.

Licenses; Certificates; Special Requirements:

This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter training is required within one month of employment.

Possession of a valid California Class C driver’s’ license and Certificate of Automobile Insurance for Personal Liability.

311

Attachment 3
Exhibit B to the Resolution

Date Adopted: 04/04/1986
Date Revised: 11/04/2008; 10/6/2020 ;
6/20/2023

Title: Administrative Services Director/Finance Director of Finance

FLSA: At-Will/Exempt/ Designated Management

General Purpose:

To direct, plan, organize, and administer the activities and operations of the FinanceAdministrative Services Department, which is comprised of the Finance / Accounting Division including management of the City's Treasury function; and Risk Management Division; to coordinate department activities with other City departments and outside agencies; and to provide highly responsible and complex administrative assistance to the City Manager.

Distinguishing Characteristics:

This is an Executive Manageme nt/Department Head class with full responsibility for the management of multiple function service delivery areas within the City. Reports to and receives direction from the City Manager or designee. Employees at this level receive administrative direction from the City Manager or designee in terms of goals. Department Head positions are reviewed in terms of results.

Supervision Received/Exercised:

Receives general direction from the City Manager’s Office. Exercises administration, management, and supervision of the Departme nt, including through secondary supervisors assigned to the Department.

Essential Duties and Responsibilities:

Develop, plan and implement department goals and objectives; develop and administer policies and procedures.

Plan and direct the activities of an the FinanceAdministrative Service Department; supervise and coordinate department activities with those of other departments and outside agencies and organizations.

Provide administrative assistance to the City Ma nager; prepare and present reports to the City Council and various committees and commissions regarding the City’s fiscal, treasury and budget practices, policies, and procedures.
312

Attachment 3
Exhibit B to the Resolution

Direct and manage the City’s Risk Management Division including contracts administration, Claims Against the City, general liability/prope rty Insurance programs, Vicious Dog Hearings, and participation in PLAN JPA the City’s risk pool authority.. .

Direct, oversee and participate in the developmen t of the Department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.

Serve as City Treasurer pursuant to local ordi nances, budget officer and financial advisor overseeing financial forecasting, investment management, and related financial activities.

This position shall be designated as the Finance Di rector to perform statutory duties as may be stated in the California Government Code and / or the City of Dublin Municipal Code Chapter

2.10. Under direction of the City Manager, prepare a nd coordinate the citywide operating and capital improvement budgets.

Direct and oversee the analysis and reports rega rding the City’s current and future financial needs.

Develop and administer the Department's budget; forecast additional funds needed for staffing, equipment, materials and supplies; monitor an d approve expenditures; implement mid-year adjustments.

Select, train, supervise, evaluate, and discipline personnel; provide or coordinate staff training.

Represent the Department to outside groups and or ganizations; participate in outside community and professional groups and committees providing technical assistance as necessary.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Review and interpret applicable government regulations and requirements.

Research and prepare administrative reports and studies; prepare written correspondence as necessary.

Direct the negotiation and execution of a variety of contracts and agreements; participate in negotiations with developers fo r the development and constructi on of City facilities and other private/public projects.

Receive and review reports from staff members and take appropriate action.

Attend professional workshops, seminars and conferences.

Perform related duties as assigned.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 313

Attachment 3
Exhibit B to the Resolution

Minimum Qualifications:

Knowledge of:

Principles and practices associated with munici pal administration, including fiscal, information systems and office management.

Principles and practices of municipal finance, budget preparation and administration.

Principles practices and techniques of public ad ministration, with an emphasis in municipal finance.

Federal, state and local laws, regulations and c ourt decisions applicable to assigned areas of responsibility.

Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.

Principles and practices of organization, administration, supervision and personnel management.

Principles and practices of statistical research methods and forecasting fees and charges.

Principles of supervision, training and performance evaluation.

Principles of community and public relations.

Customer service techniques and public speaking.

Ability To:

Plan, direct and control the administration and operations of a department.

Develop and implement department policies and procedures.

Gain cooperation through discussion and persuasion.

Successfully develop, control and administer department budget and expenditures.

Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Identify and respond to public, City Council and commission/committee issues and concerns.

Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.

Communicate clearly and concisely, orally and in writing.

Supervise, train and evaluate assigned personnel.

Establish and maintain effective working relationships with those contacted in the course of work. 314

Attachment 3
Exhibit B to the Resolution

Physical Standards:

The physical standards described are representativ e of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to ha ndle, feel or operate standard office equipment; and reach with ha nds and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe depa rtment activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use tele phone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze co mmunity service, budget and technical reports; interpret and evaluate staff re ports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community servi ce issues; remember personnel rules, legal and code requirements; and explain and interpret cod es, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Training and Experience:

Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Education: Graduation for an accredited college or university with a bachelor's degree in finance, public or business administration or a related field. A Master's degree is preferred.

Experience: Six (6) years of professional and responsible experience in municipal finance management or municipal administration, including at least three (3) years in a supervisory capacity.

Licenses; Certificates; Special Requirements:

Possession of a valid California Class C drivers' licen se, and Certificate of Automobile Insurance for Personal Liability.

315
Attachment 4
Exhibit C to the Resolution

1 Date Adopted: June 4, 2013
D a t e R e v i s e d : June 20, 2023

Title: Assistant FinanceAdministrative Services Director/Budget

FLSA: Exempt/Management/At-Will

General Purpose:

Under administrative direction of the Administrative Services Director/ Director of Finance, assists in directing, planning, organizing and administering the activities of all program areas within the Administrative Services Finance Department; coordinates Division activities; provides highly responsible and complex administrative assistance and support to the Director. This position functions as a member of the FinanceAdministrative Services management team in Depart mental policy development, administrative planning and addressing of Departme ntal problems, budget deve lopment, and personnel recruitment. Serves as Acting Administrative Services/Director of Finance in the absence of the Director; and does related work as required.

Distinguishing Characteristics:

The Assistant Finance Director of Administrative Services/Budget is a management position responsible for formulating policy, developi ng goals and objectives, supervis ing staff, and developing and administering City-wide budgets. Incumbents in this classification have a broad range of independence within policy and procedural limitations and work under minimal supervision. The incumbent is accountable to the Department Director for the e ffective management of pe rsonnel and the quality and efficiency of services directed. While the general pa rameters of the job are defined, the employee is expected to select and put into effect work proce dures and practices which will lead to the effective and efficient accomplishment of Depa rtment goals. Recomme ndations on the improvement of Division activities are expected. The Assistant Finance Director of Administrative Services/Budget provides direct supervision and management to professional, te chnical, contract and clerical staff in the Finance Administrative Services Department.

This classification is distinguished from the Administrative Services Director/ Director of Finance who serves as the Department Head of the entire Department.

Supervision Exercised:

Direct supervision and supervision through secondary supervisors is provided to personnel assigned to the assigned Division.

Essential Duties and Responsibilities:

The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

316
Attachment 4
Exhibit C to the Resolution

2 Working closely with the City Manager, Assistant City Manager and Administrative Services Finance Director, directs the preparation of city-wide operating budgets; provides procedures, requirements, instructions, and schedules for budget input and prepar ation; directs and implements modifications to budget, payroll, position control, a nd financial systems; participates on city-wide task forces and is primary lead of the Budget Review Team.

Prepares and coordinates a five-year fiscal forecast and financial plan for opera ting departments, general fund, special revenue funds, internal service funds, capital project funds, and other agency funds.

Prepares city-wide summary of fund balance by fund and five-year citywide summary of expenditures and revenue by fund.

Prepares customized financial management reports; recommends corrective actions for resolution of budget performance issues.

Develops and balances a position control system that provides salary and benefit cost analysis information for all personnel; incorporates position control into budget documents and projects impacts on the five- year financial plan.

Recommends change to departmental policies and pr ocedures, systems, and standards; participates in organization, staffing, and related management activities.

Oversees program staff during budget preparation; est ablishes work priorities a nd schedules; negotiates, schedules, and monitors contracted services.

Consult with Department Director s regarding budget issues and provid es training in budget development procedures.

Reviews and approves expenditures within budget guidelines.

Monitors financial data collection systems.

Promotes the City’s Mission to make Dublin a City of the highest quality by providing responsive, cost- effective, and innovative government services; unders tands and subscribes to the Mission, Vision and Values Statement adopted by the City Council.

Establish procedures for budget control, transfers an d revisions; prepare budget preparation procedures, schedules, forms and instructions for management use in budget processes.

Oversees the preparation and coordination of grant applications; obtain and calculate information and data necessary to accurately and effectively apply.

Administer financial aspects of contracts and grant programs; prepare reports and claims for grant programs; maintain records and monitor regulations , requirements, and reporting procedures necessary for the continuation of monetary disbursements; initiate necessary correspondence and change orders.

Coordinate department operating budge ts; provide information, analysis and financial policy consultation services for departments related to budget preparation activities and other fiscal issues.

Conduct audits of financial records and procedures; audit accounts, projects, procedures, grants, contracts, departmental budgets and balance sheet accounts; recommend corrective action as appropriate. 317
Attachment 4
Exhibit C to the Resolution

3 Maintains and controls the adopted budget; review departmental and other assigned budgets; recommend mid-year adjustments and approaches to balancing budgets.

Coordinate assigned activities with other City depa rtments, divisions and sections, and with other employees.

Participate in budget hearings; advertise hearings; prepare materials, charts and graphics for budget hearings and workshops.

Participate in the establishment of computer budget file; consult with inform ation systems personnel to accomplish needed changes in systems and programs.

Prepare financial and budget relate d reports and analyses; perform special studies and analysis as required.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

Knowledge Of:

Principles and practices of finance, investment and cash management, budget, and public accounting including business administration, program devel opment, implementation, and management in a municipal setting;

Public agency budgetary, contract administration, ad ministrative practices, and general principles of risk management related to the functions of the assigned area;

Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; pr inciples and practices of municipal government administration;

Applicable Federal, State, and local laws, codes, and regulations;

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures;

Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research, record keeping and reporting methods, techniques, and procedures;

Modern office practices, methods, and computer equipment;

Computerized financial systems;

Customer service techniques.

Ability To:

318
Attachment 4
Exhibit C to the Resolution

4 Assist in preparing and administering large and complex budgets; allocate limited resources in a cost effective manner;

Communicate effectively with City staff, the pub lic, and contractors, including preparing/presenting financial reports;

Analyze complex and sensitive funding and performance issues and negotiate resolutions;

Select, train, motivate, and evaluate the work of staff and train staff in work procedures;

Research, analyze, and evaluate new service delivery methods, procedures, and techniques;

Effectively administer special projects with cont ractual agreements and ensure compliance with stipulations;

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials;

Conduct complex research projects, evaluate alte rnatives, make sound recommendations, and prepare effective technical staff reports;

Establish and maintain a variety of filing, record keeping, and tracking systems;

Organize and prioritize a variety of projects and mu ltiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines;

Operate modern office equipment in cluding computer equipment and sp ecialized software applications programs;

Comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences;

Use tact, initiative, prudence, and independent judgme nt within general policy, procedural, and legal guidelines;

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Physical Standards:

The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk and stand.

While performing duties, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and doc uments; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Training and Experience:
319
Attachment 4
Exhibit C to the Resolution

5 Education: Possession of a Bachelor's Degree in Public or Business Administration, Accounting, or a related field. Master's Degree in Public or Business Administration, Accounting or a related field is desirable.

Experience: Five (5) years of increasingly responsible experi ence in municipal budgeting, finance or accounting, including two (2) years of supervisory responsibility.

Licenses; Certificates; Special Requirements:

Possession of a valid California Class C drivers’ licen se and Certificate of Automobile Insurance for Personal Liability.

Must have the willingness and ability to: work the hours necessary to accomplish the assigned duties, including evening and week-end hours; attend eveni ng meetings; travel out of town and attend workshops, conferences, seminars during work and non-work hours. 320
Attachment 5
Exhibit D to the Resolution
1 Date Adopted: June 20, 2023
Date Revised:

Title: Deputy City Manager
FLSA: At-Will; Exempt; Designated Management
General Purpose:

Under administrative direction, plans, organizes, coordinates and directs one or several major functional areas at a department head level; provides policy guidance and coordinates the activities of assigned divisions and services; fosters cooperative working relationships with civic groups, inter-governmental agencies and City staff; performs related work as assigned.

Distinguishing Characteristics:

In addition to assisting the City Manager in varied administrative areas, this single position class has department head level responsibility for overall policy development, program planning, fiscal management, administration and operation of an assigned department and/or assigned functional areas.

The emphasis is upon the overall administrative skill of the incumbent. The incumbent is responsible for accomplishing departmental goals and objectives and for furthering City goals and objectives within general policy guidelines. This class is distinguished from City Manager in that the latter has full administrative responsibility for City operations and functions.

Supervision Received and Exercised:

Receives immediate supervision from the City Manager. Exercises direct or indirect supervision over, managerial, professional, technical and clerical personnel, as appropriate.

Essential Duties and Responsibilities:

The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Plans, organizes, coordinates, and directs through subordinate managers the work of an assigned department(s).

Develops and directs the implementation of goals, objectives, policies, procedures and work standards for assigned department(s).
321
Attachment 5
Exhibit D to the Resolution
2 Works closely with the City Manager, City Council, other City departments, a variety of public and private organizations, and citizen groups in developing programs and implementing projects to solve problems related to area of assignment.

Advises the City Manager and City Council on related issues and programs.

As assigned, either personally or through others, undertakes a variety of special studies and projects.

Prepares and recommends long range plans for City services and programs.

Develops specific proposals for action on current and future City needs.

Makes final interpretations of City regulations and various ordinances, codes and applicable laws to ensure compliance.

Directs the preparation and administration of the annual budget for the department.

Represents the City and works closely with citizen boards and commissions and public and private officials to provide technical assistance, directly or through subordinate staff.

Coordinates the preparation of a wide variety of reports or presentations for City management or outside agencies; directs the selection, supervision and the work evaluation of departmental personnel.

Directs the development of management systems, procedures and standards for program evaluation.

Monitors developments related to delegated service area; evaluates their impact on City operations.

Implements policy and procedure improvements.

Performs related duties as assigned.

Minimum Qualifications:

Knowledge of:

Principles, practices and program areas related to the organizational and service areas managed.

Applicable legal guidelines and standards affecting the administration of delegated program areas.

Principles and practices of budget development and administration.

Principles and practices of leadership, motivation, team building and conflict resolution.

Funding sources impacting program and service development.

Social, political and environmental issues influencing program administration Principles and practices of contract administration and evaluation.
322
Attachment 5
Exhibit D to the Resolution
3 Ability to:

Plan, organize, administer and coordinate a variety of large and complex City services and programs.

Provide management direction in assigned area of responsibility.

Analyze and solve complex problems involving multi-agency cooperation.

Resolve conflict, develop consensus.

Interpret and apply complex rules, regulations, laws and ordinances.

Select, motivate and evaluate staff and provide for their training and professional development.

Develop and implement goals, objectives, policies, procedures, work standards and internal controls.

Prepare clear and concise reports, correspondence and other written materials.

Establish and maintain cooperative working relationships with a variety of citizens, public and private organizations, boards and commissions, and City staff.

Exercise sound, independent judgment within general policy guidelines.

Work well under pressure of deadlines.

Provide exceptional customer service; and exemplify an enthusiastic, resourceful, and effective service attitude with the public and co-workers.

Physical Standards:

The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk and stand, and occasionally lift up to 20 pounds. While performing duties, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Training and Experience:

Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
323
Attachment 5
Exhibit D to the Resolution
4 Education: A Bachelor's degree from an accredited college or university with major course work in business or public administration, economics, urban planning or a field specifically related to the work. A Master’s degree is desirable. A Master’s degree in public or business administration is desirable.

Experience: Five (5) years of increasingly responsible experience in administrative management, preferably in municipal government.

Licenses; Certificates; Special Requirements:

Possession of a valid California Class C Driver’s License and Certificate of Automobile Insurance for Personal Liability.
324
Attachment 6
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH

THE PERSONNEL RULES
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 72-22 and subsequent amendments which establish a Salary Plan for full-time personnel in accordance with the Personnel System Rules.

NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be established in accordance with the City’s Personnel System Rules.

BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 72-22 and the subsequent amendments shall be superseded by this Resolution.

ARTICLE I: SALARY PROVISIONS
SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS
Employees covered under this Section shall be paid a monthly salary within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel System Rules. In the event that it is deemed by the City Manager to be in the best interest of the City, temporary appointment of no more than 6 months, where the work assignments are such that they can be completed with less than a 40-hour week, may be approved based upon hourly rates. The total salary paid for such work shall not be less than the “salary test” required for exception under the FLSA.

Monthly
Minimum
Monthly
Maximum
Accountant $ 9,355 $ 11,696
Assistant Civil Engineer $ 9,518 $ 11,897
Associate Civil Engineer $ 11,070 $ 13,838
Associate Planner $ 9,355 $ 11,696
Budget Analyst $ 10,300 $ 12,875
Deputy City Clerk $ 8,071 $ 10,088
Environmental Coordinator $ 8,955 $ 11,196
Executive Aide $ 8,071 $ 10,088
Financial Analyst $ 10,300 $ 12,875
Geographic Information Systems (GIS)
Coordinator $ 8,955 $ 11,196
Housing Specialist $ 10,300 $ 12,875
Maintenance Coordinator $ 8,955 $ 11,197
Management Analyst II $ 8,955 $ 11,196
325
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 3 Network Systems Coordinator $ 8,955 $ 11,196
Parks & Facilities Development Coordinator $ 9,355 $ 11,696 Plans Examiner II $ 8,955 $ 11,196
Recreation Supervisor $ 9,134 $ 11,416
Senior Accountant $ 10,300 $ 12,875
Senior Civil Engineer $ 12,403 $ 15,503
Senior Management Analyst $ 10,300 $ 12,875
Senior Planner $ 10,661 $ 13,327
SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF THE FLSA.

Employees covered under this Section shall be paid hourly wages within the following ranges with the exclusion of any Performance pay Adjustments granted in accordance with the Personnel System Rules. The monthly salaries are show for informational purposes only.

Hourly
Minimum
Hourly
Maximum
Monthly
Minimum
Monthly
Maximum
Administrative Aide $ 44.3326 $ 55.4265 $ 7,684 $ 9,607 Administrative Technician $ 40.3083 $ 50.3799 $ 6,987 $ 8,733 Assistant Planner $ 47.7986 $ 59.7337 $ 8,285 $ 10,354 Audio-Video Specialist $ 46.8559 $ 58.5590 $ 8,122 $ 10,150 Code Enforcement Officer $ 43.0129 $ 53.7661 $ 7,456 $ 9,319 Environmental Technician $ 44.7676 $ 55.9849 $ 7,760 $ 9,704 Finance Technician I $ 33.8765 $ 42.3458 $ 5,872 $ 7,340 Finance Technician II $ 37.6544 $ 47.0516 $ 6,527 $ 8,156 Graphic Design & Comm Coordinator $ 44.7676 $ 55.9849 $ 7,760 $ 9,704 Information Systems Specialist $ 46.8559 $ 58.5590 $ 8,122 $ 10,150 Information Systems Technician I $ 38.6695 $ 48.3424 $ 6,703 $ 8,379 Information Systems Technician II $ 42.9694 $ 53.7154 $ 7,448 $ 9,311 Management Analyst I $ 46.5077 $ 58.1240 $ 8,061 $ 10,075 Office Assistant I $ 28.6703 $ 35.8415 $ 4,970 $ 6,213 Office Assistant II $ 31.8608 $ 39.8225 $ 5,523 $ 6,903 Permit Technician $ 40.3083 $ 50.3799 $ 6,987 $ 8,733 Plans Examiner I $ 46.8559 $ 58.5591 $ 8,122 $ 10,150 Public Works Inspector $ 49.2125 $ 61.5102 $ 8,530 $ 10,662 Public Works Technician I $ 42.5923 $ 53.2368 $ 7,383 $ 9,228 Public Works Technician II $ 46.8559 $ 58.5590 $ 8,122 $ 10,150 Recreation Coordinator $ 44.7676 $ 55.9849 $ 7,760 $ 9,704 Recreation Technician $ 40.3083 $ 50.3799 $ 6,987 $ 8,733 Senior Code Enforcement Officer $ 47.7986 $ 59.7337 $ 8,285 $ 10,354 Senior Finance Technician $ 42.9694 $ 53.7154 $ 7,448 $ 9,311 Senior Office Assistant $ 35.0441 $ 43.8033 $ 6,074 $ 7,593 Senior Public Works Inspector $ 54.1338 $ 67.6612 $ 9,383 $ 11,728 326
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 3 of 3 BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 1, 2023.

PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
327
Attachment 7
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT FROM

COMPETITIVE SERVICE
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 73-22 and subsequent amendments which establish a Salary Plan for full-time management positions exempt from competitive service in accordance with the Personnel System Rules.

NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be established in accordance with the City’s Personnel System Rules.

BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 73-22 and the subsequent amendments shall be superseded by this Resolution.

ARTICLE I: SALARY PROVISIONS
SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS
Monthly
Minimum
Monthly
Maximum
Assistant City Manager $ 18,125 $ 22,653 Assistant Community Development Director $ 13,223 $ 16,529 Assistant Finance Director $ 13,223 $ 16,529 Assistant Parks & Community Services Director $ 13,223 $ 16,529 Assistant Public Works Director/City Engineer $ 14,080 $ 17,601 Assistant to the City Manager $ 12,072 $ 15,090 Capital Improvement Program Manager $ 13,079 $ 16,348 Chief Building Official $ 13,079 $ 16,348 Chief Information Security Officer $ 13,223 $ 16,529 City Clerk $ 11,845 $ 14,805
City Manager $ 28,586
Communications Manager $ 12,072 $ 15,090 Community Development Director $ 16,334 $ 20,419 Deputy City Manager $ 16,211 $ 20,264
Economic Development Director $ 15,180 $ 18,976 Environmental & Sustainability Manager $ 12,072 $ 15,090 Finance Director $ 16,844 $ 21,056
Human Resources Director $ 15,180 $ 18,976 Human Resources Manager $ 12,072 $ 15,090 Information Systems Manager $ 12,072 $ 15,090 Parks & Community Services Director $ 16,585 $ 20,729 328
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 2 Parks & Community Services Manager $ 12,072 $ 15,090 Plan Check Engineer $ 12,072 $ 15,090
Planning Manager $ 12,808 $ 16,011
Principal Planner $ 12,072 $ 15,090
Public Works Director/Assistant City Engineer $ 16,211 $ 20,264 Public Works Manager $ 12,072 $ 15,090 Public Works Transportation and Ops Manager $ 13,079 $ 16,348 Special Projects Manager $ 12,072 $ 15,090 BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 1, 2023.

PASSED, APPROVED AND ADOPTED this 20 th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
329
Attachment 8
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING THE BENEFIT PLAN
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section

2.20.040 E of the Ordinance exempts Department Heads and other Management Positions from Competitive Service; and
WHEREAS, in accordance with the City’s Personnel Ordinance, the City Council adopted Resolution No. 61-20 and subsequent Resolutions which establishes Management Positions and defines benefits for those positions; and
WHEREAS, it is necessary to periodically update the Benefit Plan to reflect new benefit updates.

NOW, THEREFORE, BE IT RESOLVED that the position of Deputy City Manager shall be added to the list of Management Positions eligible for a monthly car allowance as provided in Section 18 of Resolution 61-20:

Section 18. Car Allowance and Mileage Reimbursement: The following positions shall be eligible to receive the designated monthly allowance. The receipt of the car allowance pursuant to this section shall be full compensation for all operating costs excluding tolls, parking fees and out of area travel.
a. Management Positions Receiving Monthly Allowance
Eligible Positions Monthly Allowance
Deputy City Manager $190
BE IT FURTHER RESOLVED that the changes contained herein shall be effective June 20, 2023.
{Signatures on following page}
330
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
331
Attachment 9
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

RESOLUTION AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE

SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED

POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section

2.20.040 E of the Ordinance exempts Department Heads and other Management Positions from Competitive Service; and
WHEREAS, in accordance with the City’s Personnel Ordinance, the City Council adopted Resolution No. 110-15 which establishes Management Positions and defines benefits for those positions; and
WHEREAS, it is necessary to periodically update the resolution to reflect new classifications.

NOW, THEREFORE, BE IT RESOLVED that the following positions shall be added to the list of Management Positions under the City’s Personnel Ordinance and shall be granted benefits in accordance with City Resolution 110-15:

Deputy City Manager
BE IT FURTHER RESOLVED that the changes contained herein shall be effective June 20, 2023.

PASSED, APPROVED AND ADOPTED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
332

STAFF REPORT

CITY COUNCIL

Agenda Item 4.10
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Introduction of an Ordinance Amending Chapter 9.28 (Dedication of Lands for Park and Recreation Purposes) of the Dublin Municipal Code Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:

The City Council will consider introducing an Ordinance amending the Dublin Municipal Code to reflect new parkland dedication categories and updated census numbers concerning the number of persons per dwelling unit.

STAFF RECOMMENDATION:

Waive the reading and INTRODUCE the Ordinance Amending Chapter 9.28 (Dedication of Lands for Park and Recreation Purposes) of the Dublin Municipal Code.

FINANCIAL IMPACT:

None.

DESCRIPTION:

At the May 2 meeting, the City Council received an overview of the City’s Public Facilities Fee (PFF) update currently underway. The PFF funds the construction of certain public facilities needed to mitigate the impacts caused by future development. The update to the PFF will adjust impact fee rates using the most recent census data, land values, and construction costs. The May 2 Staff Report is provided as Attachment 2.
333

During the meeting, Staff discussed issues surrounding incorporating the new data into the PFF and meeting park acreage requirements as currently reflected Dublin Municipal Code (DMC) Chapter

9.28.040. In summary, because of the new population data from the US Census and the Housing Element, the City will have a deficit of parkland of close to 50 acres (a significant increase from the 2017 report’s deficit of 21 acres), the majority of which is in the active community parkland category. Because there is virtually no land left for active community parks in Dublin, the City will be unable to meet this objective.

To remedy this, Staff proposed shifting the acreage requirement from Community Parkland to Nature Community Parkland, so that the remaining deficit can be solved with the addition of nature parks. This would require an amendment to the DMC to reflect a decrease in Community Parkland acreage by 0.6 acre, and a corresponding increase in Nature Community Parkland, as shown in the table below and as reflected in the proposed Ordinance (Attachment 1). The City Council agreed with Staff’s approach.

Table 1. Park Acreage Breakdown, Existing vs. Proposed
In addition, Staff has further amended DMC Chapter 9.28.040 to incorporate data from the 2020 Census related to the number of people assigned to dwelling units in the City and has consolidated them into an average number for all types of units, versus distinguishing single-family and multi-family categories.

All dwelling units are now assigned 2.70 people (formerly 3.08 for single-family and 1.88 for multi- family).

The update to the PFF will be brought to the City Council at a future meeting date, along with the second reading of the Ordinance amending the DMC.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

Parkland C ategory Existing Proposed
Neighborhood Parkland 1.7 1.7
Com m unity Parkland 3.0 2.4
Nature Com m unity Parkland 0.3 0.9
Required Acres per 1,000 People:
334

ATTACHMENTS:
1) Ordinance Amending Chapter 9.28 (Dedication of Lands for Park and Recreation Purposes) of the Dublin Municipal Code
2) Staff Report of May 2, 2023
335
Attachment 1
Ord. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 3 ORDINANCE NO. XX – 23

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
AMENDING CHAPTER 9.28 (DEDICATION OF LANDS FOR PARK AND RECREATION

PURPOSES) OF THE DUBLIN MUNICIPAL CODE
WHEREAS, in order to implement the goals and objectives of the City of Dublin's ("City") general plan, the City's various Specific Plans, including but not limited to the Eastern Dublin Specific Plan, Downtown Dublin Specific Plan, Dublin Crossing Specific Plan, etc., and the Parks and Recreation Master Plan, and to mitigate the impacts caused by future development in the City, certain public facilities must be constructed; and WHEREAS, the City Council has determined that a public facilities fee is needed to finance these public facilities and to pay for each development's fair share of the construction and acquisition costs of these improvements; and
WHEREAS, Dublin Municipal Code (DMC) Section 9.28 requires that each subdivider of the land classified by the Zoning Ordinance for residential use shall dedicate or reserve lands, pay fees in lieu thereof, or a combination of both, for neighborhood and community park or recreational purposes; and
WHEREAS, following review of the DMC, it was determined that the amendments contained in this Ordinance were appropriate.

NOW, THEREFORE, The City Council of the City of Dublin does ordain as follows:

Section 1. Chapter 9.28.040 is amended to read as follows (additions shown in italics and deletions shown in strikethrough):

It is found and determined that the public interest, convenience, health, safety and welfare require that five (5) acres of property for each one thousand (1,000) persons residing within the city be devoted to local park and recreational purposes. The amount of land to be dedicated, or fees to be paid, shall bear a reasonable relationship to the use of the park and recreation facilities by the future inhabitants of the subdivision. The amount of land to be dedicated shall be the amount calculated from the following formula:

LAND = A x B
A. “A” means the park and recreation area required per dwelling unit, based on the type of dwelling units of the proposed subdivision and the park area per one thousand (1,000) people of the city.

1. The park area of the city is determined to be five (5) acres per one thousand (1,000) people, or five-one-thousandths (0.005) acre per person, which is further broken down to three (3) two and four tenths (2.4) acres per one thousand (1,000) people for active community parks, three-tenths (0.3) nine tenths (0.9) acre per one thousand (1,000) people for natural 336
Attachment 1
Ord. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 3 community parks, and one and seven-tenths (1.7) acres per one thousand (1,000) people for neighborhood parks.

2. The park and recreation area required per dwelling unit, “A,” is established as follows:Each residential dwelling unit is assigned two and seven tenths (2.7) people. a. Each single-family dwelling unit is assigned three and eight one-hundredths (3.08) people. b. Each other multifamily dwelling unit is assigned one and eighty-eight one-hundredths (1.88) people.
c. Each senior housing dwelling unit is assigned one and twelve one-hundredths (1.12) people.

B. “B” means the number of dwelling units in the proposed subdivision. For the purpose of this section, the number of dwelling units in the proposed subdivision shall be determined as follows:

For single-family and townhome subdivisions, the number of dwelling units shall equal the number of lots or parcels created for residential use as indicated on the final map or parcel map.

When the subdivision is for other multifamily or senior housing, the number of dwelling units shall equal the maximum number of residential units allowed within the proposed subdivision.

For residential condominium projects, the number of dwelling units shall equal the number of condominium units indicated on the final map or parcel map. For planned development projects, the number of dwelling units shall equal the number of dwelling units indicated on the approved planned development plan.

Section 2. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Dublin hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

Section 3. Effective Date. This Ordinance shall take effect and be enforced 60 days after its final adoption.

Section 4. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.
{Signatures on the following page}
337
Attachment 1
Ord. No. XX-23, Item X.X, Adopted XX/XX/23 Page 3 of 3 PASSED, APPROVED AND ADOPTED this __th day of _______ 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
338
Attachment 2
339
340
341
342
343
344

STAFF REPORT

CITY COUNCIL

Agenda Item 6.1
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Authorizing the Enforcement of the California Vehicle Code within the Wallis Ranch Subdivision and Approving an Agreement for Traffic Enforcement Services
Prepared by: Colleen Tribby, Assistant City Manager
EXECUTIVE SUMMARY:

The City Council will conduct a public hearing to consider a petition from the Wallis Ranch Homeowner’s Association for the provision of traffic enforcement services on privately owned roads and approve an agreement for Dublin Police Services to provide traffic enforcement within the Wallis Ranch subdivision.

STAFF RECOMMENDATION:

Conduct the public hearing and adopt the Resolution Authorizing Enforcement of the California Vehicle Code to Privately Owned Roads Within the Wallis Ranch Subdivision and Approving an Agreement With the Wallis Ranch Homeowner’s Association for the Provision of Traffic Enforcement Services.

FINANCIAL IMPACT:

All costs associated with the provision of traffic enforcement to the Wallis Ranch subdivision will be reimbursed by the Wallis Ranch Homeowner’s Association, per the agreement.

DESCRIPTION:

California Vehicle Code Sections 21107.5 and 21107.7 allow for law enforcement officers to enforce speed limits on private roads if certain procedures are followed by the road owners and the enforcing agency and certain conditions are met.

In 2022, City Staff were contacted by representatives of the Wallis Ranch Homeowner’s Association interested in traffic enforcement on their privately owned roads. City and Dublin Police Services Staff subsequently engaged in communications with the Association on the 345

logistics of providing such services, including a review of the steps necessary to solidify the arrangement.

In April, the City received a petition, per the requirements set forth in the Vehicle Code, signed by a majority of the Association requesting traffic enforcement within the Wallis Ranch subdivision.

Staff then worked with Dublin Police Services to prepare an agreement (Attachment 2) for the provision of two officers, each for four hours per week, to provide enforcement services. The officers will be under the direction of the Dublin Police Services Captain. Staff provided written notice to all owners and residents of Wallis Ranch of the public hearing to consider this agreement.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

Notice was mailed to the owners and residents of the Wallis Ranch subdivision on this item. The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Authorizing Enforcement of the California Vehicle Code to Privately Owned Roads Within the Wallis Ranch Subdivision and Approving an Agreement with the Wallis Ranch Homeowner’s Association for the Provision of Traffic Enforcement Services. 2) Exhibit A to the Resolution – Agreement Between the City of Dublin and Wallis Ranch Homeowner’s Association Regarding Enhanced Police Services 3) Petition of Wallis Ranch Homeowner’s Association Requesting City Enforcement of Private Streets
346
Attachment 1
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 1 of 1 RESOLUTION NO. XX - 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AUTHORIZING ENFORCEMENT OF THE CALIFORNIA VEHICLE

CODE TO PRIVATELY OWNED ROADS WITHIN THE WALLIS RANCH

SUBDIVISION AND APPROVING AN AGREEMENT WITH THE WALLIS
RANCH HOMEOWNER’S ASSOCIATION FOR THE PROVISION OF

TRAFFIC ENFORCEMENT SERVICES
WHEREAS, California Vehicle Code Section 21107.7 allows a city to authorize that provisions of the California Vehicle Code be enforced on privately owned and maintained roads near or connected to public highways; and WHEREAS, the roads within the subdivision known as Wallis Ranch are to be privately owned and maintained by the Wallis Ranch Homeowner’s Association (the “Association”); and
WHEREAS, the City Council has a received a petition from the Association requesting that the provisions of the California Vehicle Code Section 21107.7 be applied to the roads in their community; and
WHEREAS, a public hearing on the matter has been conducted and notice of such hearing was sent to all owners of in the Association in accordance with California Vehicle Code Section 21107.7; and
WHEREAS, the City has prepared an agreement for Dublin Police Services to provide traffic enforcement services to the Wallis Ranch subdivision, whereby the City will be reimbursed for all costs associated with the provision of such services.

NOW, THEREFORE, BE IT RESOLVED THAT the City of Dublin City Council does hereby:
1) find and declare that the aforementioned privately owned and maintained roads are not generally held open for use of the public for purposes of vehicular travel but, by reason of their proximity to or connection with highways, the interests of any residents residing along the roads and the motoring public will best be served by application of the provisions of the California Vehicle Code to those roads, and
2) approve the agreement attached hereto as Exhibit A for the City, via Dublin Police Services, to provide traffic enforcement services to the Wallis Ranch subdivision.

BE IT FURTHER RESOLVED THAT the City Manager is authorized to execute the agreement and make any non-substantive changes to carry out the intent of this resolution.
347
Reso. No. XX-23, Item X.X, Adopted XX/XX/23 Page 2 of 1 BE IT FURTHER RESOLVED THAT the Association shall submit, within 30 days, to the Public Works Department any engineering studies/plans showing that the location and type of any traffic signs, markings, or devices are in compliance with the uniform standards of the City and the Department of Transportation, and for speed limits, submit any engineering studies required to establish an enforceable speed limit. Following approval by the Public Works Department, Association shall erect signs, signals, markings, and devices which conform to the uniform standards and specifications adopted by the California Department of Transportation.

PASSED, APPROVED AND ADOPTED this ____day of ________, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
348
1 Attachment 2

AGREEMENT BETWEEN

THE CITY OF DUBLIN
AND
WALLIS RANCH HOMEOWNER’S ASSOCIATION

REGARDING ENHANCED POLICE SERVICES
This agreement is made and entered into between the City OF DUBLIN (the “City”) and WALLIS RANCH HOMEOWNER’S ASSOCIATION (the “Association”) (individually “Party” and collectively “Parties”) as of ___________________ (the “Effective Date”) regarding enhanced police services (“Agreement”).

RECITALS
WHEREAS, the Association wishes to receive enhanced police protection services from the City through the assignment of two (2) sworn Dublin Police Officers to patrol and enforce moving vehicle violations pursuant to the California Vehicle Code and Dublin Municipal Code on Association-owned streets; and
WHEREAS, in recognition of the expense to City of permitting two (2) Officers to provide such enhanced police protection services, the Association will remit the cost for such services by paying the City the Officers hourly rate as set forth herein, not to exceed four (4) hours per week per Officer. The Parties agree and acknowledge that these services are not provided for profit, and neither Party expects or anticipates that the City will realize any profit or direct financial benefit as a result of this Agreement; and WHEREAS, the City will provide enhanced police protection services pursuant to the terms and conditions of this Agreement provided that such services do not:
(A) Impair or interfere with City’s ability to meet its other law enforcement responsibilities; and
(B) Result in any City loss of operational efficiency or readiness.

NOW, THEREFORE, in consideration of the foregoing Recitals, which are true and correct and incorporated herein, and the promises, agreements, representations, and acknowledgments contained in this Agreement and all the Exhibits hereto, it is mutually agreed as follows:

1. Term of the Agreement
The term of Agreement shall commence on the Effective Date and conclude on ______________, unless the term of the Agreement is otherwise terminated as provided for in Section 6.

2. Scope of Services to be Provided by the City to the Association

2.1. The City, through Dublin Police Services, agrees to supply two (2) Dublin Police Officers for enhanced police services to patrol and enforce moving vehicle violations pursuant to the California Vehicle Code and Dublin Municipal Code on Association-owned streets as authorized by law for the benefit of the general public for no more than four (4) hours per week per Officer (“Resource Officer”). The Resource Officers shall perform the services provided for inExhibit A attached hereto and incorporated by this reference.
2 . 2 . The Association shall coordinate the services needed through the Captain of Dublin Police Services. The City has the sole authority to determine which officers will be assigned as 349
2 Attachment 2
Resource Officers. The City makes no representation as to which Resource Officers will be assigned or that the Resource Officers will be the same during each week.

2.3. The Association agrees to provide to the City the necessary workspace and or other assistance that may be required for the performance of the services under this Agreement. The City shall provide, at its own cost and expense, any and all necessary equipment, education and training, to perform the services under this Agreement.

2.4. The City may, at its discretion, assign supervisory personnel to supervise Resource Officers with the Association agreeing to pay all costs associated withsupervisory personnel.

2.5. Notwithstanding the City’s obligation under this Section 2, the Parties acknowledge and agree that City has the sole and absolute discretion to reassign the Resource Officers to other areas for reasonable periods of time as needed for law enforcement purposes. If this should occur, the Association will only be responsible for paying the City for the services actually provided to Association.

2.6. In performing its obligations under this Agreement, the City will retain discretion to issue citations using its administrative citation process, under applicable state law, or to make arrests. The City makes no guarantee that citations will be issued or that arrests will be made.

The City shall be entitled to retain any revenue generated from the issuance of administrative citations.

3. Compensation
The Association shall compensate the City for the services of the Resource Officers and any assigned supervisory personnel as set forth in the Rate Schedule attached as Exhibit B and incorporated by this reference. Per the Alameda County Deputy Sheriff’s Office Memorandum of Understanding all overtime work shall be compensated at the rate of one-and-one-half (1.5) times the hourly rate. The City shall invoice theAssociation for the services so rendered and the Association shall remit payment within thirty (30) days from the receipt of an invoice. As with all other City Officers, calculation of the Resource Officer’s hours pursuant to this Agreement shall begin when the Resource Officer begins his/her shift and leaves the City Police Department and ends when the Officer concludes his/her shift by returning to the City Police Department.

4. Resource Officers Status as Alameda County Employees

4.1. The City contracts with the County of Alameda (“County”) for enforcement by Alameda County Sheriff’s Office (“ACSO”) of state laws and City ordinances in the City of Dublin. The Association agrees that at all times and for all purposes relevant to this Agreement, the ACSO shall remain the sole and exclusive employer of all Resource Officer(s) and in this regard:
a. The ACSO shall remain solely and exclusively responsible for the payment of any police officer wages, compensation, overtime wages, expenses, fringe benefits, pension or retirement benefits, travel expenses, mileage allowances, training expenses, transportation costs, and/or other allowances or reimbursements of any kind, including but not limited to, workers' disability compensation, unemployment compensation, Social Security Act protection and benefits, any employment taxes, and/or other statutory or contractual right or benefit based, in any way, upon any officer’s status as an employee of the 350
3 Attachment 2
ACSO. The City acknowledges that the Resources Officers and other City employees shall not be eligible to participate in, or receive any benefit from, any benefit plan or program available to Association employees. The Association shall not provide workers' compensation coverage for the Officers or for any other City employees or contractors and shall not withhold or pay with respect to any sums due under this Agreement any federal, state or local income taxes (domestic or foreign), FICA, Medicare, unemployment insurance, workers compensation insurance, or other taxes or assessments against amounts payable with respect to statutory employees. The ACSO shall have sole responsibility for the payment of all applicable taxes and withholdings with respect to compensation paid to ACSO employees. The City and ACSO, via their contractual relationship, retain sole and absolute discretion in the manner and means of carrying out the services, and the Association shall have no obligation to direct or control the Resource Officers or the delivery of services. b. This Agreement does not, and is not intended to include any City warranty, promise, or guaranty, either express or implied, of any kind or nature whatsoever, in favor of the Association, any agent, or any person present on Association-owned streets that any enhanced police protection provided by City via its contractual arrangement with ACSO under the terms and conditions of this Agreement will result in any specific reduction in or prevention of any criminal activity, or any other performance-based outcome. c. Under the terms of this Agreement, the Association agrees that no Officer shall be asked or required to perform any services directly for the Association or otherwise be available to perform any other work or assignments for the Association or be expected to perform any acts other than governmental law enforcement functions, crime prevention or police protection, and that no Officer shall be employed in any manner or capacity by the Association. The Association agrees that it shall not grant, give, allow, pay, reimburse, compensate, or otherwise provide any wage, fringe benefits, gifts, equipment, personal property, supplies, entitlement, consideration (monetary or otherwise), or any other thing of value, either directly or indirectly, to the Resource Officer(s). Any money paid directly to the City by the Association to reimburse the City for costs pursuant to this Agreement shall not be deemed consideration paid by the Association to the Resource Officer(s). d. The Association and the City agree that this Agreement does not, and is not intended to, create, grant, modify, supplement, supersede, alter, or otherwise affect or control, in any manner or form: (a) any right, privilege, benefit, or any other term or condition of employment, of any kind or nature whatsoever, in, upon or for any police officer and/or any officer’s agents, representatives, unions, or the successors or assigns of any of them; (b) any applicable City employment and/or union contract; (c) any level or amount of police officer supervision, standard of performance, training or education; (d) any City or ACSO rule, regulation, hours of work, shift assignment, order, policy, procedure, directive, guideline, etc. which shall solely and exclusively, govern and control the employment relationship between the ACSO and all Officers. e. Association agrees that neither Association nor any of its agents shall otherwise provide, furnish or assign any police officer with any job instructions, job descriptions, job specifications, or job duties, or in any 351
4 Attachment 2
manner attempt to control, supervise, train or direct any police officer in the performance of any City duty or obligation to provide enhanced police protection under the terms of this Agreement.

4.2. The Association agrees that this Agreement does not, and is not intended to, transfer, delegate, or assign to the City, its officers, agents or employees, any civil or legal responsibility, obligation, duty of care, or liability associated with the ownership, maintenance, or operation of the Association-owned streets.

5. No Joint Venturers, Employees, Agents, or Special Benefits Created

5.1. The Association and the City agree that neither the City nor any officer, agent or employee of the City, by virtue of this Agreement or otherwise, shall be considered or asserted to be an employee, contractor, subcontractor, partner, joint venturer, representative, or agent of the Association.

5.2. The Association agrees that it may not assign, delegate, contract, subcontract or otherwise transfer, promise, commit, or loan any enhanced police protection services or duties under this Agreement to any other person and/or public or private corporation, entity, or organization of any kind.

5.3. The Association agrees that this Agreement does not, and is not intended to, create, by implication or otherwise, any specific, direct, or indirect obligation, duty, promise, benefit, and/or special right to police protection services or governmental law enforcement protection in favor of the Association, any Association agent(s) and/or any other person, who, for any reason or for no reason, is on or near Association-owned streets. Further, the Association agrees that at all times, and for any and all purposes under this Agreement, the City and the Resource Officer(s) shall be present strictly and solely to perform such police protection services and governmental law enforcement functions authorized by law to and for the benefit of the general public.

6. Termination of Agreement
Either Party to this Agreement may terminate it upon thirty (30) days written notice to theother Party without incurring any penalty or liability to any party because of the termination or upon mutual consent. Upon termination, any amounts owed to the City by the Association, if any, shall be paid by the Association upon the submission of an invoice. If the City has in its possession any property of the Association, it shall be returned upon termination.

7. City Reservation of Rights/Association Waiver

7.1. The City reserves to itself any rights and obligations relating to the provision of any and all police and/or governmental law enforcement services, and this Agreement does not, and is not intended to diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of City, its agents, employees, or officers.

7.2. The Association acknowledges and agrees that, during the term of this Agreement, there may be circumstances beyond the City’s control when the City, in its sole discretion, may be unable to assign a Resource Officer(s) pursuant to this Agreement. The Association recognizes this possibility and hereby waives any claims that may arise in connection with, or as a result of, any alleged City failure to provide enhanced police services during the term of this Agreement. 352
5 Attachment 2
For the purposes of this Agreement, the term “circumstances” shall include unanticipated absences due to illness, injury, personal emergency, and similar factors. The City agrees to assign Resource Officer(s) pursuant to this Agreement as soon as reasonably feasible.

8. Association Cooperation
The Association agrees that it shall be solely and exclusively responsible, during the term of this Agreement, for guaranteeing that all its agents: (a) follow all lawful orders of any Resource Officer performing any duties under this Agreement; (b) fully cooperate with all Resource Officer(s) in providing any enhanced police protection services pursuant to this Agreement; and (c) conform their activities to comply with the terms of this Agreement, including, but not limited to, the understanding concerning City’s independent status.

9. Indemnity
The Association shall indemnify, defend with counsel acceptable to City, and hold harmless City, its officers, officials, employees, volunteers, agents and assigns (Indemnitees) from and against any and all damages (whether special, general or punitive), loss, liability, fines, penalties, forfeitures, claims, demands, actions, proceedings or suits (whether administrative or judicial), in law or in equity, of every kind and description, including, but not limited to, injury to and death of any person and damage to property, strict liability, product liability, or for contribution or indemnity claimed by third parties (collectively “Liability”) arising or resulting from or in any way connected with: (i) the operation of Association, its agents, employees, contractors, and/or subcontractors, in performing or failing to perform this Agreement; (ii) the failure of Association, its agents, employees, contractors and/or subcontractors to comply in all respects with applicable laws, ordinances and regulations, and/or applicable permits and licenses, and/or (iii) Association’s ownership, operation, maintenance, control and acts or commissions of and in the areas it administers. Association shall not be responsible for Liability caused by the sole negligence or willful misconduct of City.

9.1. It is the intent of the Parties that, where negligence is determined to have been contributory, principles of comparative fault will be followed and each Party shall bear the proportionate costs of any loss, damage, expense, and liability attributable to the Party’s negligence.

9.2.The Association agrees that it shall promptly deliver to City written notice and copies of any claim(s), complaint(s), charges, or any other accusation or allegation of negligence or other wrongdoing, whether civil or criminal in nature, that the Association becomes aware of which involves in any way City or any police officer. The Association agrees to reasonably cooperate with the City in any investigation conducted by the City into any act(s), work or performance of any Resource Officer in connection with services provided under this Agreement.

9.3. The provisions of this Section 9 shall survive the expiration or earlier termination of this Agreement.

10. Miscellaneous Provisions

10.1. Notices. All notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other Parties in accordance with this Section either by (i) certified mail, return receipt requested, in which case notice shall be deemed 353
6 Attachment 2
delivered three (3) business days after deposit, postage prepaid, in U.S. mail; (ii) a reputable messenger service or a nationally recognized overnight courier, in which case notice shall be deemed delivered one (1) business day after deposit with such messenger or courier; or (iii) personal delivery with receipt acknowledged in writing, in which case notice shall be deemed delivered when received at the following addresses:

City: City of Dublin Police Services
6361 Clark Avenue
Dublin, CA 94568
Att: Captain Gosal
Association: Wallis Ranch Owners Association
4159 Wallis Ranch Drive
Dublin, CA, 94568

10.2. Governing Law. This Agreement shall be construed in accordance with the laws of the State of California and venued in the County of Alameda without regard to principles of conflicts of law.

10.3. Severability. If any provision of this Agreement is held invalid, illegal, or unenforceable by a court of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not be affected or impaired thereby.

10.4. Entire Agreement. This Agreement, together with Exhibit A and Exhibit B constitute the entire agreement of Parties with respect to the subject matter hereof, and supersedes all prior oral or written agreements between the Parties with respect thereto. This Agreement shall not be changed or supplemented orally and any amendment, modification, alteration or variation of the terms shall only be valid if such is in writing and signed, acknowledged, and approved by both Parties.

10.5. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.6. Waiver. Absent an express waiver, the failure of any Party to pursue any right granted under this Agreement shall not be deemed a waiver of that right regarding any existing or subsequent breach or default. No failure or delay on the part of any Party in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall a single or partial exercise of the other right, power, or privilege.

10.6. Successors. The Parties acknowledge that this Agreement shall be binding upon each of them and, to the extent permitted by law, upon their administrators, representatives, subsidiaries, executors, successors, assigns, and all person acting by, through, under, or in concert with any of them.
354
7 Attachment 2

CITY OF DUBLIN WALLIS RANCH OWNERS ASSOCIATION
By: By:

Linda Smith
City Manager Association Board President Date:

DUBLIN POLICE SERVICES
By: ___________________________
Nathan Schmidt
Chief
Date:

Date:
355
8 Attachment 2
Exhibit A
Services to be provided by the City
The Role and Responsibility of the Resource Officers include, but are not limited to:

1. The Resource Officers shall patrol and enforce vehicle moving violations pursuant to the California Vehicle Code and Dublin Municipal Code on Association-owned streets as authorized by law for the benefit of the general public for no more than four (4) hours per week per Officer, in conjunction with the needs of Dublin Police Services.

2. The City will provide the Association statistics regarding the number of citations issued during the Resource Officers shifts and the hours patrolled pursuant to this Agreement. Additional information or statistics may be provided to the upon mutual agreement of the Parties. Such statistics shall be provided at the same time as the invoice for services and shall cover the same time period as the invoice for services.

3. The Resource Officer positions will be administered by the Dublin Police Services Captain. The Resource Officers will be supervised by the ‘On-Duty’ Watch Sergeant, who will report to the Captain and the Chief of Dublin Police Services. 356
9 Attachment 2
Exhibit B
Rate Schedule
The following rate schedule is the hourly compensation amount for a Resource Officer, as well as a Sheriff’s Technician and Supervisor if deemed necessary. Annual rates are included in the City’s Master Fee Schedule adopted by the City Council before the start of the new fiscal year. Should the hourly rate increase due to negotiated raises, an amendment in writing will be presented to the Association for approval.

Dublin Police Services Hourly Rates for FY 2023-24:

Sheriff’s Technician: $110
Resource Officer: $220
Supervisor: $254
357
Attachment 3
358
359

STAFF REPORT

CITY COUNCIL

Agenda Item 7.1
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: East Ranch Community Facilities Districts Revised Proposal Prepared by: Kan Xu, Senior Civil Engineer
EXECUTIVE SUMMARY:

On April 18, 2023, the City Council provided feedback to the Applicant, TH East Ranch Dublin, LLC (Trumark Homes), on their request to form Community Facilities Districts (CFDs) to finance the maintenance of and construction of public improvements within the East Ranch development project. The Applicant has revised their proposal for consideration by the City Council. The City Council will receive a presentation from the Applicant and provide feedback regarding the revised CFD proposals. No formal action will be taken, nor will approvals be granted, for the project at this meeting.

STAFF RECOMMENDATION:

Receive the presentation and provide feedback on the Applicant’s revised proposal for the formation of Community Facilities Districts to fund the maintenance of and the construction of certain public facilities.

FINANCIAL IMPACT:

All costs associated with processing this request are borne by the Applicant.

DESCRIPTION:

Background
The 165.5-acre East Ranch development project site is an undeveloped parcel located within the Fallon Village area of the Eastern Dublin Specific Plan (EDSP). The site is located north of Interstate 580, east of Fallon Road and the Jordan Ranch development, south of the Positano development, and adjacent to the City’s eastern boundary, as shown in Figure 1 below. The project site generally increases in elevation from south to north with knolls and hilly terrain in the northeastern portion of the site.
360

Figure 1. Vicinity Map
On April 18, 2023, the City Council received a presentation from TH East Ranch Dublin, LLC (Applicant) and provided feedback on an affordable housing proposal and the formation of a Community Facilities District to fund maintenance of public streets, two public parks, and the storm drain systems within the Project (Services CFD) and a Community Facilities District to fund the acquisition and construction of certain public infrastructure and development impact fees associated with the Project (Facilities CFD).

The City Council expressed general support for the affordable housing proposal and Staff is currently working on drafting the Affordable Housing Agreement for City Council’s approval at a future meeting. Regarding the formation of the CFDs, the City Council was generally in support of the Services CFD; however, the City Council did not support the formation of the Facilities CFD in its previously proposed form.

Current Request
The Applicant has revised their proposal for the formation of the Services CFD for maintenance and the Facilities CFD to fund construction of various public infrastructure.

Services CFD
The revised Services CFD will fund maintenance of the public streets and the storm drain systems within the East Ranch development. The two public parks were removed from the revised Services CFD proposal, which means that assessments will not be collected for the City’s maintenance of those two parks.

Based on the City’s current maintenance costs for similar items remaining in the revised Services 361

CFD proposal, contingency, and administration costs, the revised proposed assessment on each unit within the district is approximately $381 per year for maintenance of public infrastructure (Attachment 1). The adjusted property tax, including the Services CFD, will total approximately

1.39% of the home price.

Facilities CFD
The Applicant is also requesting the City Council’s consideration of the revised Facilities CFD to fund construction of certain public infrastructure and development impact fees associated with the Project, including grading, street improvements, public parks, storm drain, water, and sewer facilities. The inclusion of water and sewer facilities within the Facilities CFD will require a separate Joint Community Facilities Agreement between the Applicant, the City, and Dublin San Ramon Services District.

Of specific note, the Applicant does not have any obligation to make improvements to the two neighborhood parks in the project. The obligation is to pay a certain amount in fees for future park improvements. This amount is about $4.7 million in today’s dollars, while the cost to improve both parks is in excess of $11 million based on recent park improvements. Staff and the Applicant believe that such improvements to the park will benefit the community and surrounding neighborhoods. To absorb this additional cost, the Applicant will require a Facilities CFD to offset some of its capital costs in other areas of the project. In summary, if the City Council approves a Facilities CFD, the Applicant will commit to making park improvements. Without the Facilities CFD, the two park sites will likely sit undeveloped for several years.

The Applicant’s proposed annual CFD special tax rate (Services CFD and Facilities CFD), when combined with all other property taxes would, on average, equal approximately 1.58% of the estimated home price. The bonding capacity of the Facilities CFD is estimated to yield approximately $26.95 million in net proceeds based on the special tax rate, assuming annual escalation of 2% per year and an interest rate on the bonds of 5.50% (net of typical costs for underwriter discount, reserve funds, capitalized interest, and incidental expenses). The facilities component of the proposed CFD would be structured to consist of six special tax zones, one for each of the various lot/product types, as shown in the following table.

Zone # Product Type Annual Special Tax (per unit)
Zone 1 65’ x 100’ lots $5,543
Zone 2 55’ x 95’ lots $4,153
Zone 3 50’ x 110’ lots $4,406
Zone 4 49.5’ x 80’ lots $3,398
Zone 5 Cluster lots $2,886
Zone 6 Townhome units $1,395
ENVIRONMENTAL REVIEW:

The City Council is receiving a presentation and providing feedback on the formation of a Services CFD and a Facilities CFD and no formal action will be taken at this time. This discussion is not subject to the requirements of the California Environmental Quality Act (CEQA) as it does not have 362

the potential to result in a direct physical change in the environment or a reasonably foreseeable indirect change in the environment and, thus, does not meet the definition of a project under CEQA Guidelines Section 15378.

STRATEGIC PLAN INITIATIVE:

Strategy 3: Infrastructure Maintenance and Reinvestment Objective D: Explore use of funding mechanisms like community facilities districts for capital and ongoing maintenance needs.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

A copy of this Staff Report was provided to the Applicant and the City Council Agenda was posted.

ATTACHMENTS:
1) Maintenance Cost Estimate
2) DPFG Financing Memo, dated June 5, 2023
363
Maintenance Item Description of Use Unit Quantity Unit Price Estimate Street A Public Road Miles 0.3404 $5,158 1,756 $
Street B Public Road Miles 0.3775 $5,158 1,947 $
Neighborhood 1 - Streets Public Road Miles 0.7426 $5,158 3,830 $ Neighborhood 2 - Streets Public Road Miles 0.7853 $5,158 4,050 $ Neighborhood 3 - Streets Public Road Miles 0.4652 $5,158 2,400 $ Neighborhood 4 - Streets Public Road Miles 0.6210 $5,158 3,203 $ Neighborhood 5 - Streets Public Road Miles 0.4750 $5,158 2,450 $ Neighborhood 6 - Streets Public Road Miles 0.4680 $5,158 2,414 $ Slurry & Base Repair Public Road SF 813,495 $0.21 168,800 $ 190,851$
Contingency and Administration Costs
Contingency and Repair/Replacement (10%) 2,205$
City Administration 15,000$
County Administration (1.7%) 3,244$
Subtotal Contingency and Admin Costs 20,450$
Total Project Annual Maintenance Cost Summary
Subtotal Annual Maintenance 190,851$
Subtotal Contingency and Admin Costs 20,450$
Total Annual Maintenance Costs 211,300$
Per Unit [1] 381$
Footnotes:

Subtotal
Exhibit C
Trumark - Croak Property
Maintenance Cost Estimates
6/5/2023
[1] Per Unit estimate does not include AMI units.

Prepared by DPFG 6/5/2023
Attachment 1
364
2281 Lava Rid ge Ct. Ste 340, Roseville CA, 95678 916.480.0305 DPFG.com Memorandum
To: City of Dublin
From: DPFG
Date: June 5, 2023
Subject: Croak Ranch CFD Formation Proposal
Per the request of our client, Trumark Homes, we have prepared this memo to provide background information and discuss a proposal for the formation of a Community Facilities District (“CFD”) for The Croak Ranch project (the “Project”).

A. Backgroun
d and Assumptions:

The Project is within the City of Dublin (“city”) Eastern Dublin Specific Plan. The Project is a 165.5-acre site with a 573-unit residential project consisting of six neighborhoods, two neighborhood parks totaling

11.5 acres, and a two-acre Public/Semi-Public site reserved for affordable housing located on Croak Road east of Fallon Road. The project site straddles existing Croak Road with Jordan Ranch to the west, Positano to the north and undeveloped land to the east and south with the Interstate 580 beyond.

B. Summary of CFD Formation Deal P
oints:

1. As part of the conditions of approval for Tract Map 8563, the Croak project was conditione d to agree to form
a Community Facilities District (CFD), with the City as the lead agency, pursuant to the provision
s of California Government Secti ons 53311 et seq., for the purpos e of financing the maintenance, acquisition, and/or constr
uction of certain public improvements on the Property if Developer is
in agreement with the Rate, Met hod of Apportionment and manner of Collection of Special tax ("RMA") as it relates to the Property. There may be potential to en ter into a Joint Community Facilities Agreement (“JCF
A”) with other local agencies to potentially finance ot her eligible facilities and/or fees.

2. The infrastructure component of the pro
posed CFD would be structured to consist of six (6) special tax zones, one for each of the various lot
/product types.
 Zone 1 - 6
5’x100’ lots – $5,543 annual special tax
 Zone 2 - 5
5’x95’ lots – $4,153 annual special tax
 Zone 3 - 5
0’x110’ lots – $4,406 annual special tax
 Zone 4 –

49.5’x80’ lots – $3,398 annual special tax
 Zone 5 –
Cluster lots – $2,886 annual special tax
 Zone 6 –
Townhome units – $1,395 annual special tax
Assumes affo
rdable units will not be subject to the special tax.

3. The bonding capacity for the Project is currently estimated to yield approximately $26.9 million in net proceeds. The preliminary bond
sizing is described in further detail in Exhibit A.

4. The annual CFD special tax rate, when combined with all other property taxes would, on average, equal approxi
mately 1.58% of estimated home prices. The Project tax rate analysis is described in further detail in Exhibit B.

The analysis assumes as a condition of the Project, a project specific maintenance CFD will be formed. The maintenance CFD will be formed concurrently as part of this CFD. Current maintenance projections can be found in Exhibit C. The analysis also assumes the Project will be in a GHAD.

Attachment 2
365

Croak Ranch CFD Formation Summary Proposal

1 of 2

5. The CFD would be authorized to fund the construction of certain public improvements/fees identified in Exhibit D.

6. For modeling purposes, it was assumed that the annual special taxes would escalate at 2% per year and the interest rate on the bonds was assumed at 5.50% and net of typical costs for underwriter discount, reserve funds, capitalized interest, and incidental expenses.

7. It is proposed the term of the bonds to be 30 years.

8. The CFD could be structured to include im provement areas based upo n project phasing and absorption.

9. The CFD could be structured to include a transition event, whereby when the special tax has funded all the obligations funded by the facilities special tax, the special tax would convert to a services special tax in perpetuity at a reduced rate. Th e intent would be to reduce/defer repair and replacement costs on the proposed services special tax.

10. It is proposed the concept of remainder taxes, which is the balance of taxes collected, beyond the total facilities special taxes collected on developed property during the first 20 fiscal years, to be used on a pay-go basis to fund eligible facilities and fees.

11. The rate and method of apportionment would includ e a provision for the City to receive funding for priority administration. It is proposed the City would receive $25,000 annually to cover CFD related administration costs.

12. Developer requests that bonds are structured to maximize both the term and debt service to maximizes bond proceeds.

13. The rate and method of apportionment (RMA) w ould include a provision permitting full and/or partial prepayment of the special taxes at any time for any number of assessor’s parcels.

14. The actual amount of the CFD bonds to be issued is expected to be a function of the project’s appraised value, and CFD special tax revenue. The bonds would be anticipated to be issued when the value-to-lien ratio is met for the Project.

15. Developer and DPFG are prepared to work with the City and its consultant team as expeditiously as practicable to complete formation of the CFD. Commencement of the CFD formation is required per the conditions of approval, prior to Large Lot Final Map which is currently in final stages of City approval. An example timeline to get the CFD formed, and bonds issued can be reviewed on Exhibit E.

366
Ad Other  Charges, Proposed Total
Estimated Valorem Assessment CFD Total Total   Proposed Home Tax  Rate and  Special Tax  per Tax  per Tax CFD
Lot Size Units Plan  Size Price 1.2626% Taxes Unit Unit Rate Revenues Escalating (a) (b) (c) (d) Special Tax (2%)
Total Project Buildout Total Proposed Annual CFD Revenue $2,016,050 Priority Admin ($25,000)
Net annual revenue $1,991,050
N1 65x100 99 3,800 2,505,494 $           31,634$          2,409$                  5,543$         39,587$          1.58% 548,784$ (AMI) N1 65x100 2 3,800 471,927                 5,959              2,028                    ‐                7,987              1.69% ‐ N2 55x95 96 3,500 2,067,520              26,105            2,409                    4,153           32,667            1.58% 398,701 (AMI) N2 55x95 2 3,500 471,927                 5,959              2,028                    ‐                7,987              1.69% ‐ N3 50x110 85 3,300 2,147,234              27,111            2,409                    4,406           33,926            1.58% 374,523          Bond Amount 5.5% Interest, (AMI) N3 50x110 6 3,300 471,927                 5,959              2,028                    ‐                7,987              1.69% ‐                  30 Year Term, 29 Year Amortization $32,975,000 N4 49.5x80 85 2,750 1,778,839              22,460            2,248                    3,398           28,106            1.58% 288,864          Reserve Fund (125% of Avg Debt Service) ($3,056,282) (AMI) N4 49.5x80 0 2,750 471,927                 5,959              1,867                    ‐                7,825              1.66% ‐                  Capitalized Interest (12 months) ($1,813,703) N5 Clusters 94 2,500 1,591,953              20,100            2,167                    2,886           25,153            1.58% 271,284          Underwriter Discount (1.5%) ($494,625) (AMI) N5 Clusters 4 2,500 471,927                 5,959              1,786                    ‐                7,744              1.64% ‐                  Cost of Issuance ($659,500) N6 Towns 96 1,800 1,122,113              14,168            2,167                    1,395           17,729            1.58% 133,894 (AMI) N6 Towns 4 1,800 512,959                 6,477              1,786                    ‐                8,262              1.61% ‐ Grand Total 573 2,942 1,825,946 $           23,054$          2,290$                 3,518$         28,862$          1.58% 2,016,050$    Net Construction Proceeds $26,950,890 Net Construction Proceeds Per Unit $47,035
Footnotes:
(a)  Estimated sales pricing based on information provided by the Developer. (b)  Ad Valorem taxes are based on information from County Assessor Office. (c)  Other charges and assessments based on information from County Assessor Office.  Proposed City special tax or assessment for project specific maintenance. (d)  Proposed CFD.

Exhibit A
Croak Property CFD Formation Proposal
CFD Bond Sizing and Estimated Annual Bond Debt Service 1.57% Minimum Maintenance Requirement & 7 Additional AMI Units (N6) LAND USE INFORMATION TOTAL  TAX RATE ANALYSIS BOND  SIZING ANALYSIS Prepared by DPFG 6/5/2023
367
Rate
N1
65x100
(AMI)
N1
65x100
N2
55x95
(AMI)
N2
55x95
N3
50x110
(AMI)
N3
50x110
N4

49.5x80
(AMI)
N4

49.5x80
N5
Clusters
(AMI)
N5
Clusters
N6
Towns
(AMI)
N6
Towns
Total/
Average
Units 99 2 96 2 85 6 85 0 94 4 96 4 573
Estimated Home Price 2,505,494 $       471,927$          2,067,520$       471,927$          2,147,234$       471,927$          1,778,839$       471,927$          1,591,953$       471,927$          1,122,113$       512,959$          $1,825,946.38 Plan Size 3,800                 3,800                 3,500                 3,500                 3,300                 3,300                 2,750                 2,750                 2,500                 2,500                 1,800                 1,800                 2,942 Property Taxes [1]
General Property Tax 1.0000% $25,054.94 $4,719.27 $20,675.20 $4, 719.27 $21,472.34 $4,719.27 $17,788.39 $4,719.27 $15,919.53 $4,719.27 $11,221.13 $5,129.59 $18 ,259.46 Other Ad Valorem Taxes
County GO Bond 0.0103% $258.07 $48.61 $212.95 $48.61 $221.17 $48.61 $183.22 $48.61 $163.97 $48.61 $115.58 $52.83 $188.07 School Unified 0.1716% $4,299.43 $809.83 $3,547. 86 $809.83 $3,684.65 $809.83 $3,052.49 $809.83 $2,731.79 $809.83 $1,925.55 $880.24 $3,133.32 School Community College 0.0388% $972.13 $183.11 $802.20 $183.11 $833.13 $183.11 $690.19 $183.11 $617.68 $183.11 $435.38 $199.03 $708.47 Fld Zn 7 State Wtr 0.0279% $699.03 $131.67 $576.84 $131.67 $599.08 $131.67 $496.30 $131.67 $444.15 $131.67 $313.07 $143.12 $509.44 Bay Area Rapid Transit 0.0140% $350.77 $66.07 $289. 45 $66.07 $300.61 $66.07 $249.04 $66.07 $222.87 $66.07 $157.10 $71.81 $255.63 Total Property Taxes 1.2626% $31,634.37 $5,958.55 $26,104.51 $5,958.55 $27,110.98 $5,958.55 $22,459.62 $5,958.55 $20,100.00 $5,958.55 $14,167.80 $6,476.62 $ 23,054.40 Special Taxes and Assessments [2]
MOSQUITO ABATEMENT $1.74 $1.74 $1.74 $1.74 $1. 74 $1.74 $1.74 $1.74 $1.74 $1.74 $1.74 $1.74 $1.74 CSA PARAMEDIC $37.40 $37.40 $37.40 $37.40 $37.40 $37. 40 $37.40 $37.40 $37.40 $37. 40 $37.40 $37.40 $37.40 CSA VECTOR CONTROL $5.92 $5.92 $5.92 $5.92 $5.92 $5. 92 $5.92 $5.92 $5.92 $5. 92 $5.92 $5.92 $5.92 PARAMEDIC SUPPLMNT $10.00 $10.00 $10.00 $10.00 $10. 00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 SFBRA MEASURE AA $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12. 00 $12.00 $12.00 $12.00 $12.00 DSRSD SEWER SVC $492.76 $492.76 $492.76 $492.76 $492.76 $492.76 $492.76 $492.76 $492. 76 $492.76 $492.76 $492.76 $492.76 DUSD MEASURE E TAX $96.00 $96.00 $96.00 $96.00 $96.00 $96.00 $96.00 $96.00 $96. 00 $96.00 $96.00 $96.00 $96.00 HAZ WASTE PROGRAM $6.64 $6.64 $6.64 $6.64 $6.64 $6. 64 $6.64 $6.64 $6.64 $6. 64 $6.64 $6.64 $6.64 CSA VECTOR CNTRL B $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6. 00 $6.00 $6.00 $6.00 $6.00 MOSQUITO ASSESS 2008 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2. 50 $2.50 $2.50 $2.50 $2.50 EAST BAY TRAIL LLD $5.44 $5.44 $5.44 $5.44 $5.44 $5.44 $5.44 $5.44 $5. 44 $5.44 $5.44 $5.44 $5.44 CITY ST LT 83‐1 [3] $19.34 $19.34 $19.34 $19.34 $19.34 $19.34 $19.34 $19.34 $19. 34 $19.34 $19.34 $19.34 $19.34 DUBLIN RANCH LIGHTING DISTIRCT [3] $38.02 $38.02 $38.02 $38.02 $38.02 $38.02 $38.02 $38.02 $38. 02 $38.02 $38.02 $38.02 $38.02 CAN GARB/RECYCLE $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 $486.72 GHAD [4] $807.69 $807.69 $807.69 $807.69 $807. 69 $807.69 $646.15 $646.15 $565.38 $565.38 $565.38 $565.38 $700.00 PROJECT SPECIFIC MAINTENANCE CFD [5] $381.00 $0.00 $381.00 $0.00 $381.00 $0.00 $381.00 $0.00 $381. 00 $0.00 $381.00 $0.00 $369.03 Total Special Taxes and Assessments $2,409.17 $2,028.17 $2,409.17 $2,028.17 $2,409.17 $2,028.17 $2,247.63 $1,866.63 $2,166.86 $1,785.86 $2,166.86 $1,785.86 $2,289.5 1 Total Tax Burden $34,043.54 $7,986.72 $28,513.68 $7,986.72 $29,520.15 $7,986.72 $24,707.25 $7,825.18 $22,266.86 $7,744.41 $16,334.66 $8,262.48 $25,343 .91 Tax Burden as % of Home Price 1.36% 1.69% 1.38% 1.69% 1.37% 1.69% 1.39% 1.66% 1.40% 1.64% 1.46% 1.61% 1.39% Footnotes:
[1] Average unit square footage and estimated sales pricing based on information provided by the Developer. [2] Tax rates are based on information provided by Alameda County's Auditor‐Controller for Tax Rate Area 26‐032 for FY 2022/23. [3]
[4] Current  estimate provided by ENGEO. Expected to fall between $500 ‐ $700.  DPFG is using an average of $700 per unit for purposes of this analysis, with the tax assessed by equal lot size based on estimated Equivalent Dwelling Units. Subject to escalation annually on April 30th. [5]
Parcel
currently within Dublin City Light District (No 1983‐1). Project assumes future annexation into Dublin Ranch Lighting District at current rate of $38.02 for FY 2022/2023 while remaining in the citywide light district.

Project is required to form a CFD for the purposes of maintaining project public improvements.

Exhibit B
Total Tax Rate
Trumark ‐ Croak Property
Annual Special Taxes and Assessments
Example Land Use Calculations
Lot Size
Prepared by DPFG 6/5/2023
368
Maintenance Item Description of Use Unit Quantity Unit Price Estimate Street A Public Road Miles 0.3404 $5,158 1,756 $
Street B Public Road Miles 0.3775 $5,158 1,947 $
Neighborhood 1 - Streets Public Road Miles 0.7426 $5,158 3,830 $ Neighborhood 2 - Streets Public Road Miles 0.7853 $5,158 4,050 $ Neighborhood 3 - Streets Public Road Miles 0.4652 $5,158 2,400 $ Neighborhood 4 - Streets Public Road Miles 0.6210 $5,158 3,203 $ Neighborhood 5 - Streets Public Road Miles 0.4750 $5,158 2,450 $ Neighborhood 6 - Streets Public Road Miles 0.4680 $5,158 2,414 $ Slurry & Base Repair Public Road SF 813,495 $0.21 168,800 $ 190,851$
Contingency and Administration Costs
Contingency and Repair/Replacement (10%) 2,205$
City Administration 15,000$
County Administration (1.7%) 3,244$
Subtotal Contingency and Admin Costs 20,450$
Total Project Annual Maintenance Cost Summary
Subtotal Annual Maintenance 190,851$
Subtotal Contingency and Admin Costs 20,450$
Total Annual Maintenance Costs 211,300$
Per Unit [1] 381$
Footnotes:

Subtotal
Exhibit C
Trumark - Croak Property
Maintenance Cost Estimates
6/5/2023
[1] Per Unit estimate does not include AMI units.

Prepared by DPFG 6/5/2023369
Facility Description
Budgeted
Total
Potentially
Eligible [1]
City Improvements [2]
City of Dublin
Grading and Street work 31,627,630$          12,268,564$ Concrete Work 7,898,614               6,735,114
Storm Drain Work 5,362,880               4,942,448
Total City Improvements 44,889,124$          23,946,126$ Other Agency Improvements [2]
Dublin San Ramon Service District
Sanitary Sewer Work 4,477,615$            3,388,100$
Water System Work 3,680,670               3,000,325
Other Various Agencies
Electrical/Joint Trench 9,282,400               ‐
Miscellaneous Construction 12,314,162            ‐
Total Other Improvements 29,754,847$          6,388,425$ TOTAL ESTIMATED FACILITIES 74,643,971$          30,334,551$ TOTAL PER LOT ESTIMATED FACILITIES 130,269$                52,940$ Permit Fee Category Fee Per Lot [3] Net  Fee Amount
City Fees
City of Dublin
Community Park Land In‐Lieu Fee Excluded Excluded
Eastern Dublin Freeway Interchange Fee 362  207,237
Eastern Dublin Transportation Impact Fee (average) [4] 12,324  7,061,692 Fire Impact Fee [5] 870  498,510
Neighborhood Park Land In‐Lieu Fee Excluded Excluded
Public Facility Impact Fee [6] 6,785  3,887,805
Tri‐Valley Transportation Fee (average) [4] 4,513  2,586,207 Total City Impact Fees 24,854$                   14,241,451$ Other
Agency Fees
Alameda County ‐ Zone 7 Water Agency
Zone 7 Drainage Fee ($1.00/SF) [7] 2,400$   1,375,200$
Zone 7 Water Connection (5/8") 29,440  16,869,120
Dublin San Ramon Service District [4]
Sewer Connection (averaged) 14,772  8,464,522
Water Connection (averaged) 17,461  10,005,153
Dublin Unified School District
School District Fee ‐ Level II ($7.96/SF) [8] 23,419  13,419,368 Total Other Agency Impact Fees 87,493$                   50,133,363$ TOTAL
ESTIMATED ELIGIBLE FEES 112,347$                64,374,814$ ELIGIBLE CITY COSTS
ELIGIBLE CITY FACILITIES  23,946,126$
ELIGIBLE CITY FEES 14,241,451$
TOTAL ELIGIBLE CITY COSTS  66,645$                   38,187,577$ OTHER POTENTIALLY ELIGIBLE COSTS
OTHER ELIGBIBLE FACILTIES 6,388,425$
OTHER ELIGBIBLE FEES 50,133,363$
TOTAL OTHER POTENTIALLY ELIGIBLE COSTS 98,642$                   56,521,788$ Footnotes:
[2] Excluding rough grading, mitigation improvements, parks, and add alts. [3] Fee data per 7/12/21 Preliminary Cost Estimate Report prepared by MacKay & Somps.

Exhibit D
Preliminary List of Potential Eligible Fees
Preliminary List of Potential Eligible Facilities ‐ CFD Trumark Homes ‐ Croak Property
[8] Weighted average square footage of all product types (2,942 SF) used as per unit base for Level II School District Fees.
[6] Public Facilities Fee is $27,574 less $8,853 Comm. Park land fee, $5,017  Community Park Improvements fee, $2,932 Neigh. Park improvement fee and $3,987 Neigh. Park land fee. [7] Builder Fee portion is based on an assumed average impervious area per lot. The average across all product types assumed by MacKay & Somps is 2,400 square feet.
[1] Assumes all eligible facilities will be acquired by their respective city agency at project completion. Any amounts that include costs/fees ultimately owned privately or by HOA will not be eligible for financing. [5] The Fire Department Fees per unit are assumed to meet all obligations related to Fire Station 18. This does not match the current fee schedule provided by the city.
[4] Weighted average used to determine estimated impact fee amounts. Final Fees will differ based on ultimate product mix.

Prepared by DPFG 6 /5/2023
370
Exhibit E
CFD Formation Timeline
Major Tasks
Cumulative
Number of
Days to
Completion
Project Status
Pre-conference meeting to submit financing plan proposal to the City and special tax consultant. 1 Day
Kick-off meeting with City staff to agree on proposal and schedule moving forward. 1 Month
Prepare Revised Rate and Method of Apportionment and CFD Boundary Map and submit to City. 1.5 Months
City review/comment, revisions, and finalize. 2 Months
City Dublin City Council meets to consider the approval of the Resolution of Intention generally comprising the following documents:
(i) Resolution of Intention, (ii) Boundary Map, (iii) RMA and Proforma, (iv) Description of CFD Facilities, and (v) Deposit and Reimbursement Agreement. 5 Months
City of Dublin City Council meets to consider the approval of the Resolution of Formation and approval of Joint Community Facilities Agreements, if applicable. Acquisition Agreement is also approved, if applicable.

6.5 Months
Commence CFD appraisal process. 8 Months
Record Notice of CFD special tax lien. 8 Months
Issuance of First Draft of Preliminary Official Statement. 10 Months Issuance of Final Appraisal Report. 11 Months
Issuance of Final Preliminary Official Statement. 1 Year City Council approves Resolution of Issuance. 1 Year
Bond Pricing (i.e. interest rate is determined and fixed) 1 Year Bond Closing 1 Year,
1 Month
No
tes:
[a] The Resolution of Formation proceedings must succeed the Resolution of Intention proceedings by at least 30 days.
371

EAST RANCH

CFD REVISED PROPOSAL
June 20, 2023
372
Project Location
• 165.5 acres
• 573 Units
• 6 Neighborhoods
• 2 Public Parks
• 2-acre Public/Semi-
Public Site
373
Background
• April 18, 2023
– Affordable Housing Proposal
– Formation of Community Facilities District
• Maintenance
• Improvements
374
Current Request
• Formation of Community Facilities District
– Revised Maintenance CFD
– Revised Improvements CFD
375
Community Facilities District
• East Ranch Services CFD
– Fund maintenance of public streets and the storm drain system within the project.
– Park maintenance will no longer be funded.
– Approximate assessment on each unit within the district will be $381 per year.
– Base tax rate (Ad Valorem)1.26%; adjusted tax rate including the Services CFD and other special assessments 1.39%.
376
Community Facilities District
• East Ranch Facilities CFD
– Fund construction of public infrastructure and development impact fees associated with the project including grading, street improvements, storm drain, water and sewer facilities.
– Facilitate construction of two neighborhood parks.
377
Community Facilities District
• East Ranch Facilities CFD
– CFD special tax rate to include both Services and Facilities CFD will be capped at 1.58%.
– Bonding capacity of the Facilities CFD is estimated to yield $26.9 million in net proceeds; 2% annual escalation; interest rate 5.50%. – Special Assessments vary between lot/product types and range from $1,395 - $5,543 per unit (Facilities CFD only).
378
Recommendation
Receive the presentation and provide feedback
on the Applicant’s revised proposal for the
formation of Community Facilities Districts to
fund the maintenance and construction of public
facilities.
379

STAFF REPORT

CITY COUNCIL

Agenda Item 7.2
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Sister City Program Update: Focus Group Framework Review Prepared by: John Stefanski, Assistant to the City Manager EXECUTIVE SUMMARY:

The City Council will receive an update on the Sister City Program and the work completed by the Sister City Focus Group, the result of which is a framework from which a future Sister City Association can be established.

STAFF RECOMMENDATION:

Receive the report and provide feedback on the proposed program framework.

FINANCIAL IMPACT:

None.

DESCRIPTION:

At its February 21 meeting, the City Council received an informational report on reinvigorating the Sister City Program. As a result of this, the City Council directed the City Manager to convene a Sister City Focus Group to assist in identifying and developing the goals of a reinvigorated Sister City Program, as well as the process by which community members would be selected to participate in the ongoing management and development of the program.

The City recruited community members to join the Focus Group from March 29 through April 20 and resulted in the following members:
 Dawn Benson
 Namrata Berry
 Sophie Gao
 Inge Houston
 Kim Hudson
380

 Michelle Smith McDonald
 Eman Tai
 Natasha Triplett
 Georgean Vonheeder-Leopold
The Focus Group met five times and worked to develop (1) a sister city program mission, vision, and objectives; (2) a sister city selection framework; and (3) a recruitment outreach and communications strategy. The result of their input is a framework from which a future sister city association can be established, as described below.

Mission Statement
The Dublin Sister City Program celebrates diverse cities and their vibrant communities by fostering relationships and partnerships that promote economic development and trade opportunities, arts and cultural exchanges, and global citizenship.

Vision Statement
Our vision is to create a world where sister city relationships serve as a catalyst for economic growth, cultural understanding, and internationalism. We envision a future where communities come together to celebrate their diversity and explore other cultures, creating a more connected and empathetic world. We aspire to be active participants of such exchanges, where our community benefits from the shared experiences and relationships forged between sister cities.

Program Objectives
Economic Development and Trade Exchange Program Objectives  To identify and develop new business opportunities and partnerships between sister cities that support economic growth and job creation.
 To facilitate the exchange of quality practices and innovations in industry and trade, as well as knowledge and expertise in relevant fields.

Cultural Exchange Program Objectives
 To promote mutual understanding, and appreciation of diverse cultures and traditions through artistic and cultural performances, exhibitions, and festivals.  To facilitate opportunities for locals from sister cities to interact and engage with each other's cultural heritage, such as through public art, professional and educational opportunities, cuisine, and other cultural activities.

Youth and Student Exchange Program Objectives
 To promote cross-cultural learning and exchange among young people from different backgrounds, developing empathy and global awareness through shared experiences.  To support the personal and academic growth of young people by providing access to unique educational opportunities and resources such as student exchange programs, language immersion, career and technical education, and community service projects. 381

Sister City Selection Criteria
Prior to developing a sister city selection criterion, the Focus Group identified those characteristics of Dublin that they believe the City could bring to a potential sister city relationship. These include:
 Outstanding parks
 Robust public art
 Historical assets and connection with heritage
 High quality schools
 Diverse and family-oriented community culture
 Younger community with multi-generational families
 Connection with military
 Software and technology industries
 Vibrant small businesses
With these characteristics in mind, the Focus Group then identified the following considerations to be utilized when searching for and determining compatibility with a potential sister city. 1) Overarching Considerations
a) Complementary Strengths and Expertise
i) Identify cities with complementary strengths and areas of expertise that can foster collaboration and knowledge exchange.
b) Track Record of Successful Partnerships
i) Consider cities with a proven track record of successful sister city partnerships, indicating their commitment to sustained collaboration. 2) Demographic and Geographic Factors
a) Growing Population
i) Seek cities with a similar population growth history, particularly growth related to urbanization and development.
b) Multicultural and Diverse Populations
i) Look for cities with diverse and multicultural populations. c) Reasonable Proximity to the City of Dublin
i) Prioritize cities that are reasonably close to the City of Dublin, enabling convenient travel and fostering regular interaction.
3) Economic Factors
a) Complimentary Economic Strengths and Opportunities
i) Identify cities with complementary economic strengths, providing opportunities for trade, investment, and business collaboration.
b) Similar Industries or Sectors
i) Consider cities with similar industries, sectors, or composition (i.e., mix of small businesses).
4) Cultural, Civic, and Educational Factors
a) Reputable Educational Institutions and Universities
i) Give preference to cities hosting reputable educational institutions and universities, promoting academic partnerships and student exchanges.
b) Shared interest in Robust Networks of Parks, Open Spaces, and Recreational Facilities 382

i) Seek cities with well-developed networks of parks, open spaces, and recreational facilities.
c) Shared interest in Public Art and Historical Assets
i) Consider cities with a rich cultural heritage, including significant public art installations and historical landmarks.
5) Miscellaneous Factors
a) Degree of Cooperation between the United States and the Foreign Country i) Assess the current degree of cooperation between the United States and the potential sister city in political, economic, commercial, and cultural fields. b) Compatibility of Governance and Values
i) Evaluate the compatibility of governance structures and shared values to ensure effective collaboration and mutual understanding.
c) Compatibility of Program Objectives and Priorities
i) Ensure that the objectives and priorities of the sister city program align with those of the potential city, enhancing the potential for successful collaboration.

Recruitment Process
When forming a new sister city program or association, Sister City International recommends such work be completed by a community group of individuals who are willing to commit the time, effort, and resources to standing up the organization and forming long-term relationships with potential sister cities. Accordingly, the Focus Group recommends the City proceed with a structured recruitment process that involves a brief application detailing an individual’s interest in this work. These applications will be reviewed and ranked by a neutral selection panel consisting of one member of the Focus Group, one member of City Staff, and one chair of a City commission.

Utilizing recommendations from Sister City International and their template association bylaws, the Focus Group recommends this selection committee choose 8-10 community members to serve as the inaugural association board. These individuals should be reflective of the City’s diversity and have interests which align with the proposed program objectives developed by the Focus Group. These selected community members will serve terms ranging from one to three years to ensure continuity as this effort progresses. The City envisions these community members utilizing the framework to establish a formal Sister City Association and proceed with cultivating an initial sister city relationship. The City is proposing that a member of City Staff also serve as an ex-officio member of this nascent association, initially, to help shepherd its development.

Recruitment Outreach and Communications Strategy
The Focus Group proposes a multi-faceted outreach strategy to ensure people who may be interested in playing a role in establishing a formal sister city association are made aware of the opportunity. This includes targeted outreach to residents who are active or have been active with the City through Inside Dublin, the Community Task Force on Equity, Diversity, and Inclusion, as well as those residents who may have applied for a board or commission seat but were not appointed. Other targeted outreach will also include Dublin civic groups including, but not limited to, the Chamber of Commerce and Dublin Rotary, and then to broader community via the City’s social media channels and outreach at the Farmer’s Market. 383

Other Outreach
As a part of this work, City Staff surveyed several community members who were involved with the former Dublin Sister City Association (DSCA) to learn from their experiences and surface potential issues that may arise over the course of this work. From this feedback, the greatest challenge the DSCA experienced was with identifying and recruiting new members and keeping them active in the Association. These members suggested that future efforts focus on identifying a sister city that residents in Dublin have some existing connection with. They also expressed a desire for the City to maintain its strong relationship with Bray, Ireland.

Next Steps
Following feedback from the City Council, Staff will work with the Focus Group to proceed with the outreach and recruitment strategy.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
384
Sister City Program Update:

Focus Group Framework
June 20, 2023
385
Background
• February 21, City Council Meeting
– Directed staff to convene a Focus Group to develop a
framework for a reinvigorated Sister City Program.
• Focus Group met five times over seven weeks to
develop:
– Program Mission, Vision, Objectives
– Sister City Selection Framework
– Recruitment Outreach and Communications Strategy
386
Framework Review
• Mission Statement
– The Dublin Sister City Program celebrates diverse cities and their vibrant communities by fostering relationships and partnerships that promote economic development and trade opportunities, arts and cultural exchanges, and global
citizenship.
387
Program Objectives
Economic
Development
and Trade
Exchanges
Cultural
Exchanges
Y outh and
Student
Exchanges
388
Sister City Selection Criteria
• Overarching
Considerations
– Complementary
strengths and expertise
– Track record of
successful partnerships
• Demographic and
Geographic Factors
– Growing population
– Multicultural/diverse
populations
– Reasonable proximity to
Dublin
389
Selection Criteria, 2
• Economic Factors
– Complimentary economic
strengths and
opportunities
– Similar mix of industries or
Sectors
• Cultural, Civic, and
Educational Factors
– Reputable educational
institutions and universities
– Shared interested in parks,
open spaces, recreational
facilities, public art and
historical assets
390
Selection Criteria, 3
• Miscellaneous Factors
– Degree of cooperation between United States and the
foreign country.
– Compatibility of governance and values
– Compatibility of program objectives and priorities
391
Next Steps
• Proceed with recruitment process
– Looking for 8-10 community members to stand up
a Sister City association.
– Brief application process, neutral selection panel.
• Seeking individuals that reflect the City’s diversity, and alignment with the proposed program framework.
392
Targeted Outreach Strategy
• Residents who are active or have been active with
the City.
– Inside Dublin Grads, Community Task Force, etc.
• Dublin Civic Groups
– Rotary, Chamber of Commerce, etc.
• Broader Community Outreach
– Social Media, Farmer’s Market
393
Staff Recommendation

1. Receive the Report

2. Provide feedback on the proposed program
framework.
394
Questions and Comments
395

STAFF REPORT

CITY COUNCIL

Agenda Item 8.1
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Kaiser Commercial General Plan Amendment Study Initiation Request Prepared by: Gaspare Annibale, Associate Planner
EXECUTIVE SUMMARY:

The City Council will a consider a request by O&I Development to initiate a General Plan Amendment Study to evaluate expanding the land use designation of the Kaiser Commercial site to include assisted living facilities. The 15.85-acre Kaiser Commercial site is designated Medical Campus/Commercial. O&I proposes to develop the northern 2.75 acres of the Kaiser Commercial property with an assisted living and memory care facility.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Initiation of a General Plan Amendment Study to Evaluate Expanding the Medical Campus/Commercial Land Use Designation to Include Assisted Living Facilities Within Kaiser Commercial; OR adopt the Resolution Denying the Initiation of a General Plan Amendment Study to Evaluate Expanding the Medical Campus/Commercial Land Use Designation to Include Assisted Living Facilities Within Kaiser Commercial.

FINANCIAL IMPACT:

All costs associated with preparing the General Plan Amendment Study, if authorized by the City Council, would be borne by the project proponent.

DESCRIPTION:

Background
The Kaiser Commercial site is approximately 15.85 acres and is located in the Eastern Dublin Specific Plan area. The site is located south of Dublin Boulevard, north of Interstate 580 between the Kaiser Permanente Medical Center and the Apex Townhomes. The site is made up of four individual parcels: Parcel 1 is vacant land where O&I proposes to develop an assisted living and memory care facility, Parcel 2 is being developed with the Nissan Commercial Car Wash, Parcel 3 is currently vacant, and Parcel 4 includes the new Nissan and Infiniti car dealerships. Refer to 396

Figure 1 and Table 1 below for information about uses surrounding the Kaiser Commercial property and the project site.

Figure 1. Vicinity Map
Table 1. Adjacent Uses and Land Use Designations
Existing Use Land Use Designations
North Residential – The Terraces at Dublin
Ranch Villages High-Density Residential
South Vacant Land/I-580 Medical Campus/Commercial
East Kaiser Medical Center Medical Campus
West Apex Townhomes Mixed Use 2/Campus Office
The site has a General Plan land use designation of Medical Campus/Commercial, which accommodates a range of commercial uses including regional- and community-serving retail, professional and administrative offices, hotel, entertainment, limited automotive sales, and eating and drinking establishments. Assisted Living and Memory Care are not allowed in this land use.

The Kaiser Commercial property has Planned Development Zoning (Ordinance No. 03-19). The PD zoning for the commercial site focuses on uses that will generate revenue to the City. The focus on revenue-generating uses is unique to this PD and stemmed from the loss of tax revenue as a result of the uses allowed by the General Plan land use change to Medical Campus to accommodate the Kaiser Medical Center. Assisted living facilities are not currently allowed with Medical Campus/Commercial land use or the Planned Development Zoning.

O&I Development is proposing to construct an assisted living facility on the northern 2.75 acres (Parcel 1) of the property. The proposed project would include a three-story, approximately 397

99,000-square-foot senior care facility that would include 70 assisted living and 30 memory care resident units. The project would have a mix of studios, one-, and two-bedroom units, and the senior care facility would be fully licensed by the State of California's Department of Social Services.

It is the City Council’s policy to initiate all General Plan Amendment Studies prior to accepting an application and beginning work on such a request. O&I Development submitted a letter requesting that the City Council consider initiating a General Plan Amendment Study to allow assisted living facilities within the Medical Campus/Commercial land use designation (Attachment 3).

Analysis
If the City Council initiates a General Plan Amendment Study, Staff would then:

1. Determine the associated impacts from the land use amendment.

2. Review the fiscal impact of the proposed land use amendment.

3. Conduct the appropriate level of environmental review and documentation.

4. Perform any additional studies that may be required.

5. Prepare an analysis of the project for consideration by the Planning Commission and the City Council.

Work on the General Plan Amendment Study would be completed concurrently with processing the project entitlements that are requested by the Applicant. Those entitlements are anticipated to include a companion Eastern Dublin Specific Plan Amendment, PD Rezone, and Site Development Review Permit. Once the General Plan Amendment Study is complete and the project entitlements have been prepared for consideration, Staff would then bring the application to the Planning Commission for a recommendation to the City Council. The project would then move forward to the City Council for consideration.

Staff has prepared draft Resolutions approving and denying the initiation of a General Plan Amendment Study. The draft Resolutions are included as Attachments 1 and 2.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted, and a copy of this Staff Report was provided to the applicant and was made available on the City’s website.

ENVIRONMENTAL REVIEW:

Staff recommends that the initiation of the General Plan Amendment Study be found exempt from the California Environmental Quality Act (CEQA) under Section 15306, Class 6 of the State CEQA Guidelines (Information Collection).
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ATTACHMENTS:
1) Resolution Approving the Initiation of a General Plan Amendment Study to Evaluate Expanding the Medical Campus/Commercial Land Use Designation to Include Assisted Living Facilities Within Kaiser Commercial
2) Resolution Denying the Initiation of a General Plan Amendment Study to Evaluate Expanding the Medical Campus/Commercial Land Use Designation to Include Assisted Living Facilities Within Kaiser Commercial
3) O&I Development Letter
399
Attachment 1
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 2 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE INITIATION OF A GENERAL PLAN AMENDMENT STUDY TO EVALUATE

EXPANDING THE MEDICAL CAMPUS/COMMERCIAL LAND USE DESIGNATION TO

INCLUDE ASSISTED LIVING FACILITIES WITHIN KAISER COMMERCIAL (APNS: 985-0027-025-00, 985-0027-026-00, 985-0027-027-00, AND 985-0027-028-00) WHEREAS, on April 24, 2023, the City received a letter from O&I Development requesting that the City Council consider initiating a General Plan Amendment Study to evaluate expanding the Medical Campus/Commercial land use designation to include assisted living facilities within Kaiser Commercial; and
WHEREAS, the 15.85-acre Kaiser Commercial site is designated Medical Campus/Commercial and O&I proposes to develop the northern 2.75-acres of the Kaiser Commercial property with an assisted living and memory care facility; and WHEREAS, the General Plan Medical Campus/Commercial land use designation accommodates a range of commercial uses including regional- and community-serving retail uses, professional and administrative offices, hotel, entertainment, limited automotive sales, and eating and drinking establishments; and
WHEREAS, the General Plan Amendment Study initiation request has been reviewed in accordance with the provisions of the California Environmental Quality Act (CEQA) and was found to be Categorically Exempt under Section 15306, Class 6 of the State CEQA Guidelines; and WHEREAS, a Staff Report was submitted outlining the issues surrounding the General Plan Amendment Study initiation request; and
WHEREAS, the City Council did hear and consider all such reports, recommendations, and testimony hereinabove set forth.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby approve the initiation of a General Plan Amendment Study to evaluate expanding the Medical Campus/Commercial land use designation to include assisted living facilities within Kaiser Commercial.
{Signatures on the following page}
400
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 2 of 2 PASSED, APPROVED AND ADOPTED this __th day of _______ 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
401
Attachment 2
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 1 of 2 RESOLUTION NO. XX – 23

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

DENYING THE INITIATION OF A GENERAL PLAN AMENDMENT STUDY TO EVALUATE

EXPANDING THE MEDICAL CAMPUS/COMMERCIAL LAND USE DESIGNATION TO

INCLUDE ASSISTED LIVING FACILITIES WITHIN KAISER COMMERCIAL (APNS: 985-0027-025-00, 985-0027-026-00, 985-0027-027-00, AND 985-0027-028-00) WHEREAS, on April 24, 2023, the City received a letter from O&I Development requesting that the City Council consider initiating a General Plan Amendment Study to evaluate expanding the Medical Campus/Commercial land use designation to include assisted living facilities within Kaiser Commercial; and
WHEREAS, the 15.85-acre Kaiser Commercial site is designated Medical Campus/Commercial and O&I proposes to develop the northern 2.75-acres of the Kaiser Commercial property with an assisted living and memory care facility; and WHEREAS, the General Plan Medical Campus/Commercial land use designation accommodates a range of commercial uses including regional- and community-serving retail uses, professional and administrative offices, hotel, entertainment, limited automotive sales, and eating and drinking establishments; and
WHEREAS, in accordance with the provisions of the California Environmental Quality Act (CEQA) projects that are denied are exempt from environmental review pursuant to Section 15061 (b)(4) of CEQA; and
WHEREAS, a Staff Report was submitted outlining the issues surrounding the General Plan Amendment Study initiation request; and
WHEREAS, the City Council did hear and consider all such reports, recommendations, and testimony hereinabove set forth.

NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby deny the initiation of a General Plan Amendment Study to evaluate expanding the Medical Campus/Commercial land use designation to include assisted living facilities within Kaiser Commercial.
{Signatures on the following page}
402
Reso. No. XX-23, Item X.X, Adopted XX/XX/2023 Page 2 of 2 PASSED, APPROVED AND ADOPTED this __th day of _______ 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
403

April 24, 2023

Mr. Gaspare Annibale
Associate Planner
City of Dublin
100 Civic Plaza
Dublin, CA 94568

RE: The Ivy at Dublin- General Plan and Eastern Dublin Specific Plan (“EDSP”) Amendment Request

Dear Mr. Annibale:

O&I Development (“O&I”) is pleased to submit our request to iniƟate a General Plan and Eastern Dublin Specific Plan (EDSP) Amendment to accommodate the proposed development, The Ivy at Dublin, an assisted living and memory care senior community.

The proposed development aims to cater to the rising demand for senior housing services in Dublin and the Tri-Valley region. Currently, the compeƟng properƟes, especially memory care communiƟes, are at full occupancy. Our market analysis predicts a surge of 18% in the populaƟon of individuals aged 65 and above over the next five years, resulƟng in a substanƟal rise in the necessity for assisted living and memory care services. We are confident that this project will provide significant benefits to the senior ciƟzens and their families in your community.

Project LocaƟon

The Ivy at Dublin is situated on a single 2.75-acre parcel (APN: 985-27-25), with frontage on Dublin Boulevard, between the recently approved commercial car wash (APN: 985-27-26) to the east and exisƟng townhomes to the west. The land to the south is vacant and anƟcipated to be of future commercial use. The subject property is currently an unimproved, vacant, graded lot.

The property is located in the General Plan’s Eastern Extended Planning Area Boundary and within the Eastern Dublin Specific Plan with a land use designaƟon of Medical Campus/Commercial, subject to the Planned Development Ordinance No. 03-19. Currently, no development plans are approved on the site.

Requested Amendments

While the City's code classifies assisted living as a commercial use (Community Care Facility), the Medical Care/Commercial land use prescribed uses do not allow a Community Care Facility with 24-hour residenƟal occupancy. To accommodate the proposed project, O&I proposes amending the General Plan and EDSP to include community care faciliƟes as an allowed use within the medical campus/commercial land use designaƟon.

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3 Park Plaza | Suite 1920 | Irvine CA | 92614

The Project

The project is planned as a 3-story, approximately 99,000 square foot senior care community comprising 70 assisted living and 30 memory care resident units. The project will have a mix of studios, one, and two-bedroom units. The AL/MC community will be fully licensed by the State of California's Department of Social Services. The community will offer the safety and security of 24-hour staffing and support services for its residents. The community will have full-service ameniƟes for its residents to use as an extension of their home.

The following services will be available to the residents, including:

 Three meals a day, served in a variety of dining opƟons including the community’s main dining room, bistro, and lobby lounge.
 Assistance with AcƟviƟes of Daily Living (ADL’s) such as: eaƟng, bathing, dressing, walking and other personal needs.
 Housekeeping services
 TransportaƟon
 Access to health and medical services
 24-hour security
 Emergency call systems
 Exercise and wellness programs
 MedicaƟon management
 Laundry services
 Social and recreaƟonal acƟviƟes
 Staffing available to help with scheduled and unscheduled needs

We believe the following factors, among others, support our request for consideraƟon in amending the General Plan and EDSP:

 The project will provide a best-in-class, very high-quality senior care community, fulfilling a vital need for your senior ciƟzens and their families
 This is a logical locaƟon for a high-acuity senior living community, with proximity to complimentary medical services in the form of the adjacent Kaiser outpaƟent facility  The project will generate approximately 45-65 posiƟons (part and full Ɵme) to the local community
 The project presents an excellent opportunity to create a gateway property and provide an excellent transiƟon from the residenƟal high-density residenƟal uses to the west and north to the commercial uses to the east
 The project has excellent access and visibility on Dublin Boulevard, for residents, their children, and employes
 Given that the residents' average age is over 80 and with scheduled employee shiŌs “off peak” traffic Ɵmeframes, the Project will have minimal impacts of traffic and public faciliƟes  The project will have no impact on local schools
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3 Park Plaza | Suite 1920 | Irvine CA | 92614

 As an elderly community, the property will be very quiet, ensuring peaceful surroundings for neighbors
 Due to the site’s infill locaƟon, minimal biological impacts are anƟcipated, and only minor extensions of uƟliƟes would be required for development

Based on these factors, O&I Development requests the City of Dublin consider our proposed General Plan and EDSP Amendment.

Please let us know if any addiƟonal informaƟon would be helpful in making your decision and we look forward to working with you to bring a high-quality assisted living and memory care senior community to the City of Dublin.

Sincerely,

Colin M. Bagwell, CFA
O&I Development

406
Kaiser Commercial
General Plan Amendment
Study Initiation Request
City Council Meeting
June 20, 2023
407
Vicinity Map
Nissan & Infiniti
Car Dealerships
Vacant
408
Land Use Map
Parcel 1
O&I Project
Parcel 2
Parcel 3
Parcel 4
409
General Plan Amendment Study
• Evaluate expanding the land use designation to
include assisted living facilities
• Future development proposal:
– 99,000 s.f. senior care facility
– 70 assisted living units
– 30 memory care units
410
General Plan Amendment Study
• If the City Council initiates a General Plan Amendment Study, Staff would then:

1. Determine the associated impacts from the land use
amendment;

2. Review the fiscal impact of the proposed land use amendment;

3. Conduct the appropriate level of environmental review and documentation;

4. Perform any additional studies that may be required; and

5. Prepare an analysis of the project for consideration by the Planning Commission and the City Council.
411
Environmental Review
• Categorically exempt from the requirements
of CEQA pursuant to CEQA Guidelines
Section 15306, Class 6 (Information
Collection).
412
Recommendation
• Adopt the Resolution Approving the Initiation of a General Plan Amendment Study to Evaluate Expanding the Medical
Campus/Commercial Land Use Designation to Include
Assisted Living Facilities Within Kaiser Commercial; OR • Adopt the Resolution Denying the Initiation of a General Plan Amendment Study to Evaluate Expanding the Medical
Campus/Commercial Land Use Designation to Include
Assisted Living Facilities Within Kaiser Commercial.
413

STAFF REPORT

CITY COUNCIL

Agenda Item 8.2
DATE: June 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Preview of the People of the Parks (P.O.P.) Program Prepared by: Anthony Calvo, Recreation Supervisor
EXECUTIVE SUMMARY:

The City Council will receive a preview of a new program being developed by the Parks and Community Services Department. The People of the Parks (P.O.P) is being launched to encourage residents, community organizations, and Dublin businesses to participate in park beautification and environmental stewardship. The P.O.P. program will launch in Summer 2023.

STAFF RECOMMENDATION:

Receive the presentation and provide feedback.

FINANCIAL IMPACT:

Initial costs and program expenses for the first year are estimated to be between $5,000 and $10,000. This cost will be absorbed in the Fiscal Year 2023-2024 Adopted Budget. Any necessary ongoing budget adjustments to ensure program sustainability will be made during the annual budget process and will be subject to City Council approval.

DESCRIPTION:

Background
At its meeting on February 21, 2023, the City Council requested that Staff investigate programs and alternative ways to promote ongoing beautification of City parks, trails, and sidewalks while addressing concerns about litter buildup. Based on this request, Staff began researching similar programs operated by other jurisdictions throughout the Bay Area and the State of California.

Many jurisdictions have programs such as Friends of the Parks/Trails, Park/Trail Ambassadors, and the like. Staff has developed a program that is similar but is specifically tailored to the City of Dublin.
414

People of the Parks (P.O.P.) Program
P.O.P. is an ongoing, incentivized program encouraging community efforts to “Keep Dublin Clean & Green.” The program is designed for residents already frequenting parks, sidewalks, and trails and empowers them to support City beautification efforts by carrying a litter stick and bag and keeping those areas free of litter and debris. The program is also designed for people who might not actively use City facilities and amenities but want to start getting involved in taking care of their community.

In addition to individualized efforts, group efforts with the ability to adopt a park, trail, or any other agreed-upon location will be recognized. This framework is designed for families, community groups, organizations, and local businesses.

Program participants will be provided with vests or tee-shirts created specifically for this program to make them easily identifiable and assist with educating others about the program.

P.O.P. Program Details
 Program Launch – July/August 2023
 Youth Component – “Park Patrol” will be a branded campaign focusing on preschool and elementary-aged youth participating with family members.  Program Locations – All City parks, trails, and other outdoor facilities/amenities. o Individual efforts may be specific to certain trails, neighborhoods, etc. Participants will be asked to provide location details upon registration. o Group efforts will focus on parks and trails, with larger parks and trail sections being divided to allow for increased participation. City Staff may also create specific areas tailored to an organization’s needs.
o Staff will maintain a comprehensive database that details volunteer efforts and locations.
 Equipment – Upon registration, participants will receive a litter stick, gloves, a program- specific vest or tee-shirt, and a reusable litter collection bag.  Program Tracking – Hours will be tracked on the honor system using easy-to-complete online forms. Participants will be asked to track hours on a per-occurrence basis and submit them for review quarterly.
 Requirements – Registration with the City and completion of a Volunteer Waiver. o There are no hour minimums for individualized efforts, although participants are expected to have some level or re-occurring schedule of participation. This can be daily, weekly, bi-weekly, etc. There is no specific term commitment, which can be ongoing for as long as the participant wants to continue. o There are hour minimums on a monthly basis for groups that adopt a specific location.
 Families are expected to complete eight hours per month (i.e., a family of four 415

volunteers twice a month, one hour each for each effort). This equates to approximately 100 hours per year.
 Organizations/Community Groups/Businesses are expected to complete 16 hours per month or approximately 200 hours per year.
 Group efforts are expected to commit at least one year to the program and will have the discretion to continue longer.
 Incentives – Incentives will be provided quarterly, depending on the number of completed hours. Hours completed will equate to the number of entries into quarterly raffle drawings.

Prizes awarded will include City- and program-branded gifts, gift cards to local businesses, free or reduced passes to The Wave, and free or reduced passes to other City programs such as the Shamrock 5k, etc. The estimated value and/or cost for incentives is estimated to be around $2,000 annually.
 Sponsorships – Staff will seek cash and in-kind donations to help offset program costs, such as litter pickup kits. In-kind donations will also be made available as part of the incentives raffled off each quarter.

Next Steps
Following feedback from the City Council, Staff will begin preparing the program for launch, including developing marketing and outreach materials, procuring supplies, creating registration and tracking forms, and completing other administrative tasks necessary.

The Parks and Community Services Department will review P.O.P. annually to ensure program outcomes are being met. Modifications, if necessary, will be made to meet the specific needs of participants and the community.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
416
Preview of the
People of the Parks (P .O.P .) Program
June 20, 2023
417
Background
• Follow up on a request made at the February 21, 2023,City Council meeting. • Research/Review of similar programs such as Friends of Groups, Park/Trail Ambassadors/Stewards – Led to the development of a program specifically tailored to Dublin.
• People of the Parks (P .O.P .)
– Ongoing, incentivized program encouraging community efforts to “Keep Dublin Clean & Green” – Designed for residents already frequenting parks, sidewalks, and trails as well as those who might not – Empowers participants to support City beautification efforts and take care of their community 418
P .O.P . Program
• Y outh, Adult, and Family Component – Self-tracked incentivized program • Business, Group, T eam, Organization Component -Commit a specific park/trail/street location within the City • Program Start-Up
– Pre-Registration Required
– Volunteer Waiver on file with the City
– City Provided Equipment - Litter stick, gloves, vest or tee-shirt, and a reusable litter collection bag • Incentives
– Quarterly drawing
– Dependent on hours logged
– City branded gifts, gift cards to local businesses, and City programs • Next Steps
– Seek feedback
– Launch Summer 2023
– Annual Review
419
Questions?
420