Cities Index.
Agenda packet

Dublin City Council
June 25, 2024

Document
Agenda packet
Meeting
June 25, 2024
Body
Dublin City Council
Pages
9
Original file
81.4 MB
Text extracted from the city's file for reading and search. Open the original on d3n9y02raazwpg.cloudfront.net. That file is the official record.

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TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES EXTRA SERVICES FEB 2024 6,686.26 U.S. BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT APR 2024 43,805.00 UNITED SITE SERVICES OF CA INC SEPTIC TANK SERVICES MAY 2024 726.38 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES MAR 2024 4,885.61 TRI-VALLEY TRANSPORT. COUNCIL TRI-VALLEY TRANSPORTATION FEES JAN-MAR 2024 62,547.00 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES EXTRA SERVICES MAR 2024 7,667.52 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES FEB 2024 5,473.71 WHENTOWORK, INC. ONLINE SCHEDULING AT WHENTOWORK 12 MONTHS 3,730.00 WEE HOOP, INC. REC CLASS INSTRUCTOR 3,672.00
CITY OF PLEASANTON TVBID FEES COLLECTED FOR JAN - MAR 2024 104,865.40 Payments Issued 5/8/2024 Total: 104,865.40
Payments Issued 5/7/2024 Total: 2,157,511.94
WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR DAC MAR 2024 1,176.38 W-TRANS TRAFFIC ENGINEERING SERVICES - STAFF AUG. MAR 2024 7,465.00 REDWOOD PUBLIC LAW, LLP FOR PROFESSIONAL SERVICES RENDERED THROUGH MAR 2024 32,185.08 Payments Issued 5/10/2024 Total: 250,995.29
INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 5/3/24 75,378.94 PROJECT DEVELOPMENT & FINANCE SOLUTIONS, LLC CFD CONSULTING - DUBLIN CROSSING 44,000.00 CAL PERS PERS RETIREMENT PLAN: PE 5/3/24 99,431.27
4LEAF INC. FLOCK CAMERA INSTALLATION 1,880.00
Payments Issued 5/13/2024 Total: 23,102.36
EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 5/3/24 23,102.36 ALAMEDA CO SHERIFF'S OFFICE EVIDENCE ENVELOPES 267.09
ALAMEDA CO SHERIFF'S OFFICE VARIETY OF PRINTS 144.19
ALAMEDA CO SHERIFF'S OFFICE FI CARDS 25.72
ALAMEDA CO SHERIFF'S OFFICE PRINTS 13.92
ADVANCED INTEGRATED PEST MANAGEMENT PEST MANAGEMENT APR 2024 4,228.80 ALAMEDA CO SHERIFF'S OFFICE FIELD TRAINING PROGRAM GUIDE PRINTS 141.15 ALAMEDA HEALTH SYSTEM POLICE INVESTIGATIVE MEDICAL EXAMS 1,274.00 ALLISON KELLY PASCHAL-HUNTER HERITAGE AND CULTURAL ARTS COMMISSION 05/09/24 50.00 ALAMEDA CO SHERIFF'S OFFICE LEAVE CARDS AND OVERTIME CARDS 16.37 ALAMEDA COUNTY WASTE MGMT AUTH FUNDS FOR DUBLIN CARBON FARMING RESEARCH PROJECT 32,080.00 ALAMEDA CO SHERIFF'S OFFICE BROCHURES AND STICKERS 148.83 AT&T - CALNET 3 SERVICE TO CIVIC 04/27/2024 29.02
AT&T - CALNET 3 CLARK AVE 4/27/2024 29.02
AT&T - CALNET 3 SERVICE TO SHANNON FAX 04/27/2024 29.02 AT&T - CALNET 3 SERVICE TO FS16 04/27/2024 56.49
AMY'S ENGRAVED SIGNS & AWARDS NAMEPLATES FOR PW & CMO 317.35 AT&T - CALNET 3 SERVICE TO FS2-3 04/26/2024 340.70
BRIDGE WIRELESS WATERPARK OPERATING SPPLIES 4,963.96
BRINKS, INC. ARMORED CAR SERVICE MAY 2023 316.31
BOHANNAN CONCRETE INC. HERITAGE ART CONCRETE WORK 1,200.00 AT&T - CALNET 3 ASE CIRCUITS TO 04/30/2024 2,337.42
BIG O'TIRES #7 POLICE VEHICLE REPAIRS & MAINTENANCE 337.67 CDW GOVERNMENT INC ZOOM VIDEO SOFTWARE LICENSING 18,000.00 CDW GOVERNMENT INC DUBLIN WAVE VERKADA BADGING SYSTEM 26,812.94 CASCADIA CONSULTING GROUP, INC SB 1383 IMPLEMENTATION ASSISTANCE JAN 2024 16,196.25 CASCADIA CONSULTING GROUP, INC SB 1383 IMPLEMENTATION ASSISTANCE FEB 2024 11,012.50 CALEHS ATTN: JOE MOULTON INSPECTION CIVIC CENTER GENERATOR APR 2024 300.00 CARBONIC SERVICE THE WAVE POOL CHEMICALS 286.97
CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SERVICES APR 2024 13,947.22 CHRISTINE PETIT REC CLASS INSTRUCTOR 422.40
CDW GOVERNMENT INC CONFERENCE ROOMS UPGRADES WALL MOUNT 314.97 CDW GOVERNMENT INC CONFERENCE ROOMS UPGRADES CLICKSHARE BASE 2,212.32 CDW GOVERNMENT INC PRINTER UNIT & TONER CARTRIDGE 133.68 CDW GOVERNMENT INC CONFERENCE ROOMS UPGRADES (FIN CNF) POWERSTRIP 71.02 CIVICA LAW GROUP APC SPECIAL COUNSEL LEGAL SERVICES APR 2024 13,871.28 CIVICWELL CIVICSPARK FELLOW MAR 2024 7,750.00
CITY OF LIVERMORE ER TVH SHELTER PROJECT (HUMAN SVCS CAPITAL PROJ) 6,311.23 CONSOR NORTH AMERICA, INC. BRIDGE & STRUCTURE INSPECTION TRAINING MAR 2024 854.00 DIPIETRO & ASSOC. INC AED ELECTRODES, GLOVES,MASK. SCISSORS, WIPES 253.81 COMMUNITY CLIMATE SOLUTIONS CAP ENGAGEMENT PLATFORM APR 2024 8,500.00 CONSOLIDATED ENGINEERING DAC SPECIAL INSPECT & TESTING MAR 2024 406.08 CODE PUBLISHING, LLC MUNI CODE UPDATES 117.50
COMCAST COUNCIL AV RM BUSINESS CABLE 4/18-5/17/2024 99.16 EVERYTHING GROWS INTERIOR LANDSCAPING INTERIOR PLANT CARE & MAINT. - MAY 2024 219.07 GABRIELLE ABDON BPELSG PE LICENSE RENEWAL FEE MAY 2024 180.00 ENGEO INC FALLON VILLAGE GHAD PROFESSIONAL SERVICES MAR 2024 9,821.74 ENGEO INC SCHAEFER RANCH GHAD PROFESSIONAL SERVICES MAR 2024 3,285.22 DSRSD DSRSD PERMIT FEE FOR DAC SS INSPECTION 333.00
ENGEO INC FALLON CROSSING GHAD PROFESSIONAL SERVICES MAR 2024 17,884.32 HEALTHEQUITY, INC. HEALTHEQUITY: PE 5/3/24 3,861.36
589
City of Dublin
Payment Issuance Report
Print Date: 6/3/2024
Payments Dated 5/1/2024 through 5/31/2024

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I C M A 457 PLAN DEFERRED COMP 457: PE 5/3/24 41,925.60 IRON MOUNTAIN POLICE RECORDS STORAGE 372.67
I C M A 401 PLAN DEFERRED COMP 401A: PE 5/3/24 1,287.23 HF&H CONSULTANTS, LLC SOLID WASTE FRANCHISE AGREEMENT AMENDMENT MAR 2024 27,666.84 LANLOGIC INC. SINGLE MODE FIBER INSTALLATION 6,342.18
LEE & ASSOCIATES RESCUE EQUIP WAVE - ROPE ACCESS TRAINING AND EQUIPMENT INSPECTION 10,800.00 LANLOGIC INC. 24/7 WAN INTERFACE MONITORING 637.50
LANLOGIC INC. INFORMATION SYSTEMS CONSULTING-CIZEK 4,582.50 IVAN SAN PEDRO MILEAGE REIMBURSEMENT - APR 2024 39.53
LANLOGIC INC. RUCKUS RENEWAL WAVE/PSC 2,774.35
LINDA SMITH REIMBURSEMENT - PARKING FOR MTG W/ DISTRICT ADMINISTRATION 12.00 LEHR AUTO EMERGENCY EQUIPMENT & INSTALLATION FOR D21 25,108.55 LINDA SMITH REIMBURSEMENT - SUPPLIES FOR BRAY MEETING 310.61 LEHR AUTO POLICE VEHICLE REPAIRS & MAINTENANCE 1,031.45 LIVERMORE-PLEASANTON UMPIRES ASSOCIATION ADULT SOFTBALL UMPIRE SERVICE 980.00 MATRIX CONSULTING GROUP, LTD USER FEE STUDY CONSULTING FEE 43,350.00 LIVERMORE VALLEY WINEGROWERS MARKETING SPONSORSHIP FY 24-25 7,500.00 NICHOLS CONSULTING ENGINEERS, CHTD MULTI-YEAR PAVING WORK PLAN PHASE 1 MAR 2024 646.25 OFFICE RELIEF HR ERGO EQUIPMENT 2,939.45
MEYERS NAVE FALLON VILLAGE GHAD PROFESSIONAL SERVICES MAR 2024 4,994.50 NETPLAY USA LLC DON BIDDLE DURABLE TEST HAMMOCK - MAY 2024 3,024.00 MELISSA HERNANDEZ REIMBURSEMENT - STATE OF THE CITY SUPPLIES 441.04 PRO CYCLES LLC POLICE VEHICLE REPAIRS & MAINTENANCE 1,758.51 PLEASANTON EVENT RENTALS INC LINENS CLEANING FOR PCS RENTALS PROGRAM 377.10 PLEASANTON EVENT RENTALS INC LINENS CLEANING FOR STATE OF THE CITY ADDRESS 327.30 PACIFIC POWER & SYSTEM, INC. PSC JOHNSON CONTROLS F. ALARM SERV CALL APR 2024 1,280.00 PAKPOUR CONSULTING GROUP, INC. EDTIF - PHASE 2 MAR 2024 1,710.00 PRUDENTIAL OVERALL SUPPLY MAT SERVICES SHANNON APR 2024 73.30 PRUDENTIAL OVERALL SUPPLY MAT SERVICES CORP YARD APR 2024 49.71 PRUDENTIAL OVERALL SUPPLY MAT SERVICES WAVE APR 2024 78.55 PRUDENTIAL OVERALL SUPPLY MAT SERVICES SENIOR APR 2024 77.45 PRUDENTIAL OVERALL SUPPLY MAT SERVICES PSC APR 2024 50.36 PRUDENTIAL OVERALL SUPPLY MAT SERVICES CIVIC APR 2024 89.69 RAYNE OF SAN JOSE WATER SOFTENER SERVICES FS17 MAY 2024 259.60 RAYNE OF SAN JOSE WATER SOFTENER SERVICES FS18 MAY 2024 204.30 RAYDIANT INC. WAVE PLATFORM MEMBERSHIP 468.00
RAYNE OF SAN JOSE WATER SOFTENER SERVICES FS16 MAY 2024 236.90 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR APR 2024 294.00 RAJBIIR SINGH RR PIZZA INC WAVE B-DAY PARTY PROGRAM SUPPLIES FEB-MAR 2024 1,215.62 SHILPA PAREKH BUSINESS LICENSE FEE REFUND 93.00
SHWETA AGRAWAL HERITAGE AND CULTURAL ARTS COMMISSION 05/09/24 50.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 COPIER SUPPLY AND SERVICE 3/22-4/21/24 1,444.70 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 COPIER SUPPLY AND SERVICE 5/1-5/31/24 2,575.23 SELECT IMAGING BRAY COMMUNITY ROOM SIGNAGE 4,285.42
SELECT IMAGING NAMETAG FOR HUMAN SERVICES COMMISSION 20.56 STATE WATER RESOURCES CONTROL IHT BRIDGE PERMIT FEE ANNUAL SWPPP APR 2024 548.00 STONERIDGE CHRYSLER JEEP DODGE POLICE VEHICLE REPAIRS & MAINTENANCE 786.95 SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT 1,500.00 SPECTRUM COMMUNITY SVCS INC. FY 23-24 HUMAN SERVICES GRANT (CDBG/ARPA) 5,809.21 THE ECOHERO SHOW, LLC. SCHOOL ASSEMBLIES WASTE REDUCE,RECYCLE,ETC MAR 2024 1,500.00 TIMEA IHAROSI HERITAGE AND CULTURAL ARTS COMMISSION 05/09/24 50.00 TAYLOR OSMER MILEAGE REIMBURSEMENT - APR 2024 18.29
STRATEGIC ECONOMICS INC. CONSULTANT FOR UPDATE OF ED STRATEGY & GP ELEMENT 8,936.25 SUAREZ & MUNOZ CONSTRUCTION WALLIS RANCH COMMUNITY PARK CONSTRUCTION AGREEMENT 548,925.20 TRI-SIGNAL INTEGRATION INC FIRE ALARM TESTING LIBRARY MAY 2024 323.75 TRI-SIGNAL INTEGRATION INC FIRE ALARM TESTING F/S 16, 17, 18 - MAY 2024 126.00 T-MOBILE USA, INC. DPS CELL SERVICE 50.00
TOMMY COOK MILEAGE REIMBURSEMENT - APR 2024 21.17
T-MOBILE USA, INC. CELL PHONE SERVICES THROUGH 04/20/2024 670.27 T-MOBILE USA, INC. PIO & PW CELL PHONE SERVICES THROUGH 04/20/2024 163.65 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES & SUPPLY - CAMP PARKS APR 2024 32,069.31 TYLER TECHNOLOGIES, INC. MUNIS ANNUAL APPLICATION SERVICES 1/1/24 -12/31/24 245,475.78 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES JAN 2024 5,490.70 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES APR 2024 22,884.36 TRI-VALLEY COMMUNITY TV RECORD/TELEVISE CITY COUNCIL & PLNG COMM MTGS 1,089.74 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES EXTRA SERVICES JAN 2024 6,982.92 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC IRON HORSE NATURE PARK-CWA ADMIN MAR 2024 1,492.32 Payments Issued 5/14/2024 Total: 1,318,442.05
WILLDAN ENERGY SOLUTIONS HVAC SET POINT POLICY DEVELOPMENT SERVICES MAR 2024 2,942.00 WILLDAN HOMELAND SOLUTIONS ENERGY EFFICIENCY/INFRASTRUCTURE IMPROVEMENTS 9,088.65 US BANK - PARS PARS: PE 5/3/24 3,386.91
WESTEK SYSTEMS INC. SPORTS POOL STORAGE DOOR REPAIR 640.00 Payments Issued 5/15/2024 Total: 4,353,153.48
AMADOR VALLEY INDUSTRIES LLC GARAGE FEE COLLECTION PASSTHROUGH TO AVI 01/01/24- 06/30/24 4,353,153.48 590
City of Dublin
Payment Issuance Report
Print Date: 6/3/2024
Payments Dated 5/1/2024 through 5/31/2024

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ADVANCED MOBILITY GROUP TRAFFIC SIGNAL SYSTEMS SUPPORT SVCS FEB 2024 3,665.00 AMADOR VALLEY INDUSTRIES LLC TRASH SERVICES - CAMP PARKS APR 2024 42,517.18 AVANTPAGE INC TRANSLATING, EDITING & PROOFREADING SERVICES 240.00 BAY AREA AIR QUALITY MGMT DIST ANNUAL GENERATOR PERMIT RENEWAL MAY 2024 511.00 AT&T CVC AT&T IPFLEX VOIP LINE 625.58
AT&T 600M INTERNET CIVIC CENTER FIBER SERVICES 1,802.67 AMY'S ENGRAVED SIGNS & AWARDS COUNCIL CHAMBER NAMEPLATE 54.57 AT&T PSC-600M IPFLEX INTERNET 2,067.58
CALLANDER ASSOCIATES INC. MAPE MEMORIAL PARK PATHWAY RELO. MAR 2024 3,280.00 CATHERYN M GRIER PLANNING COMMISSION 4/23/2024 50.00
BSK ASSOCIATES INC. SHANNON PARKING LOT PAVE. REPAIRS MAR 2024 3,454.00 BIG O'TIRES #7 POLICE VEHICLE REPAIRS & MAINTENANCE 741.95 CHRISP COMPANY CITY STRIPING - REMAINING PAYMENT 18.46
CDW GOVERNMENT INC DUBLIN VERKADA CAMERA PURCHASE 6,126.57 CHRISP COMPANY CONTRACT RETENTION - CITY STRIPING & MARKING MAINTENANCE SERVICES 7,532.11 CDW GOVERNMENT INC CONFERENCE ROOMS CHIEF FUSION TV MOUNT 377.89 CDW GOVERNMENT INC 20 ADDITIONAL MICROSOFT LICENSES 484.40 CORWOOD CAR WASH, INC. CAR WASHES FOR ALL DPS VEHICLES 2,363.00 DIPIETRO & ASSOC. INC AEDS FOR NEW VEHICLES D21 & D22 4,407.35 CONSOR NORTH AMERICA, INC. KOOPMAN CANYON CREEK CHANNE & BANK REPAIR MAR 2024 28,074.75 CORODATA SHREDDING, INC. SHRED BIN PICKUP APR 2024 (RIM MONTH) 72.29 COMCAST INTERNET/CABLE SVC WAV, SNC, PSC 602.88
COMCAST CIVIC CENTER COMCAST 500M INTERNET 04/30/2024 2,300.00 DSRSD SERVICE TO 4/30/2024 3,954.04
GANNETT FLEMING, INC. IRON HORSE NATURE PARK & OPENSPACE PHASE 1 MAR 2024 16,896.50 GANNETT FLEMING, INC. GREEN STORMWATER INFRASTRUCTURE MAR 2024 4,055.16 FEHR & PEERS EAST DUB. TRAFFIC IMPACT FEE UPDATE PHS 2 MAR 2024 1,328.25 GANNETT FLEMING, INC. GREEN STORMWATER INFRASTRUCTURE FEB 2024 1,013.79 ECONOMIC & PLANNING SYSTEMS, INC. INCLUSIONARY ZONING AND IN-LIEU FEE FEASIBILITY 9,066.29 HARRELL HARRIS PHOTOGRAPHY PHOTOGRAPHY SERVICES- STATE OF THE CITY 900.00 HEALTHEQUITY, INC. HEALTHCARE & COMMUTER BENEFITS APR/MAY 2024 601.25 GOODNESS VILLAGE FY 23-24 HUMAN SERVICES GRANT (GF) 6,497.50 GREGORY SHREEVE REIMBURSEMENT- CALBO ABM 2024 709.39
GEOCON CONSULTANTS, INC. VILLAGE PKWY-ADDT'L GEO TECH SVCS & BORINGS MAR 2024 410.00 GOLDEN STATE FLEET SVCS INC DPS TOWING SERVICE 150.00
KIMLEY-HORN AND ASSOC. INC. DESIGN SVCS GOLDEN GATE DR IMPRVMNT DEC 2023 11,348.25 KIMLEY-HORN AND ASSOC. INC. DESIGN SVCS GOLDEN GATE DR IMPRVMNT JAN 2024 26,860.08 JANINE THALBLUM PLANNING COMMISSION 05/14/2024 50.00
KEN AIELLO REIMBURSEMENT MODULE 1 TRAINING SEMINAR 309.97 JACQUI HATZIKOKOLAKIS MILEAGE REIMBURSEMENT - APR 2024 44.82 JANINE THALBLUM PLANNING COMMISSION 4/23/2024 50.00
LIVERMORE AUTO GROUP POLICE VEHICLE REPAIRS & MAINTENANCE 2,025.13 MATTHEW AINI PLANNING COMMISSION 4/23/2024 50.00
KITTELSON & ASSOCIATES, INC. TRANSPORTATION ANALYSIS PACVEST JAN 2023 29,341.50 L.N. CURTIS AND SONS DPS UNIFORM OUTER CARRIER 615.75
KIMLEY-HORN AND ASSOC. INC. DESIGN SERVICES - SLIDES REPAIR FEB 2024 4,647.00 KITTELSON & ASSOCIATES, INC. TRANSPORTATION ANALYSIS PACVEST MAR 2023 16,500.00 MINUTEMAN PRESS 250 ADU POSTCARDS 160.84
NICHOLS CONSULTING ENGINEERS, CHTD DESIGN SVCS-IRON HORSE NATURE PARK MAR 2024 23,318.41 MEYERS NAVE FOR PROFESSIONAL SERVICES RENDERED THROUGH MAR 2024 26,184.50 MEYERS NAVE FOR PROFESSIONAL SERVICES RENDERED THROUGH MAR 2023 711.00 MATTHEW AINI PLANNING COMMISSION 05/14/2024 50.00
MEYERS NAVE LARGE COST INVOICE THROUGH APR 30, 2024 8,665.26 PRUDENTIAL OVERALL SUPPLY MAT SERVICES CIVIC MAY 2024 89.69 PRUDENTIAL OVERALL SUPPLY MAT SERVICES WAVE MAY 2024 78.55 PAKPOUR CONSULTING GROUP, INC. EDTIF - PHASE 2 APR 2024 855.00 PRUDENTIAL OVERALL SUPPLY MAT SERVICES PSC MAY 2024 50.36 NOVANI, LLC. ANNUAL MAINT SUPT FOR TRAFFIC SIGNAL SERVER NET 16,682.00 PAKPOUR CONSULTING GROUP, INC. CM/INSP. SVCS. SAFE ROUTES TO SCHOOL 3,797.50 REVEAL DATA CORP SAAS 1-YEAR SUBSCRIPTION 26,400.00
RYAN MORAN REIMBURSEMENT - GOVERNMENT SOCIAL MEDIA CONFERENCE 159.97 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - CORP YARD - MAY 2023 49.71 RENATA FLECCHIA TYLER PLANNING COMMISSION 4/23/2024 50.00 PRUDENTIAL OVERALL SUPPLY MAT SERVICES SENIOR MAY 2024 77.45 PRUDENTIAL OVERALL SUPPLY MAT SERVICES - SHANNON- MAY 2023 73.30 STEPHEN WRIGHT PLANNING COMMISSION 4/23/2024 50.00
T-MOBILE USA, INC. DPS CELL SERVICE 50.00
SNG & ASSOCIATES INC. ENGINEERING SERVICES - PLAN REVIEW JAN 2024 6,280.50 SNG & ASSOCIATES INC. ENGINEERING SERVICES - PLAN REVIEW FEB 2024 9,145.00 SCA OF CA LLC STREET SWEEPING SERVICES APR 2024 22,845.62 SNG & ASSOCIATES INC. ENGINEERING SERVICES - PLAN REVIEW DEC 2023 8,999.50 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES SERVICE MAY 2024 22,884.36 TRIVALLEY INTERNET INC NAVIGATOR PROGRAM REFERRAL 3,740.00 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES & SUPPLIES -CAMP PARKS MAY 2024 32,069.31 TRAFFIC LOGIX CORP ANNUAL MAINTENANCE 2,500.00
TREASURER ALAMEDA COUNTY RETURN ASSET SEIZURE FUND -CASE: D22-00087 22,989.82 591
City of Dublin
Payment Issuance Report
Print Date: 6/3/2024
Payments Dated 5/1/2024 through 5/31/2024

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TYLER TECHNOLOGIES, INC. ERP SOFTWARE IMPLEMENTATION 5,600.00 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING SHANNON APR 2024 1,413.42 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING FS16 MAR 2024 370.00 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING PSC MAR 2024 1,971.00 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING CIVIC APR 2024 616.67 U.S. POSTAL SERVICE PLEASANTON MPO BRM ANNUAL MAINTENANCE 930.00 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING SENIOR MAR 2024 720.17 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING SENIOR APR 2024 327.00 VERIZON WIRELESS DATA PLAN FOR LICENSE PLATE READERS 2,515.54 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING WAVE APR 2024 1,030.75 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING CORP YARD APR 2024 294.50 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING FS17 APR 2024 569.00 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING FS18 APR 2024 324.00 WESTEK SYSTEMS INC. TROUBLESHOOT DOOR LOCK 789.00
WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC IRON HORSE NATURE PARK-CWA ADMIN OCT 2023 206.00 WAHIDA I. RASHID PLANNING COMMISSION 05/14/2024 50.00
WC3-WEST COAST CODE CONSULTANT EPROCESS 360 SUBSCRIPTION FEE - FOR APR 2024 16,432.25 WAHIDA I. RASHID PLANNING COMMISSION 04/23/2024 50.00
CAL PERS PERS RETIREMENT PLAN: PE 5/17/24 & MAY COUNCIL 99,712.58 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 5/17/24 & MAY COUNCIL 86,120.31 Payments Issued 5/20/2024 Total: 524,725.87
WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC WALLIS RANCH PARK NOV 2023 1,298.42 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC WALLIS RANCH PARK DEC 2023 1,416.60 AMY L. JONES REC CLASS INSTRUCTOR 288.00
4LEAF INC. BUILDING INSPECTION AND PLAN REVIEW APR 2024 60,597.00 ADITYA T. BABU CLUB V.I.P. VOLLEYBALL REC CLASS INSTRUCTOR 1,638.00 Payments Issued 5/24/2024 Total: 185,832.89
BIG O'TIRES #7 POLICE VEHICLE REPAIRS & MAINTENANCE 73.23 BSK ASSOCIATES INC. GEOTECHNICAL PEER REVIEW APR 2024 1,709.50 BAY AREA NEWS GROUP EAST BAY LEGAL NOTICE - APR 2024 1,367.70 BEST VERSION MEDIA, LLC MAGAZINE AD SPACE 408.30
BAY ALARM COMPANY ALARM SERVICES SHANNON MAY 2024 225.00 BAY AREA NEWS GROUP EAST BAY 2024 ST. PATRICK’S DAY CELEBRATION ADVERTISING 747.00 CASTRO VALLEY PERFORMING ARTS REC CLASS INSTRUCTOR 4,050.00 CASCADIA CONSULTING GROUP, INC SB 1383 IMPLEMENTATION ASSISTANCE MAR 2024 20,885.00 BUBBLEMANIA AND COMPANY LLC SUMMER CAMP FIELD TRIP BUBBLEMANIA 320.00 CARBONIC SERVICE THE WAVE POOL CHEMICALS 525.47
CATHERYN M GRIER PLANNING COMMISSION 05/14/2024 50.00
CDW GOVERNMENT INC CITY NETWORK TRAFFIC ANALYZER 15,482.82 CHIH CHUN ERLOES STORM DRAIN ART 500.00
CHRISTINE PETIT REC CLASS INSTRUCTOR 844.80
CDW GOVERNMENT INC SYSTEM MONITORING AND ALERTING SOFTWARE 14,092.40 CDW GOVERNMENT INC EQUIPMENT FOR FINANCE CONFERENCE ROOM UPGRADE 1,973.61 CITY OF PLEASANTON HUMAN SERVICES NEEDS ASSESSMENT 20,389.00 COULSON & ASSOCIATES ENGINEERING SERVICES - PLAN REVIEW JAN 2024 7,068.75 DONNELL LAMAR BROWN JR. PERFORMER FOR SUMMER 2024 CONCERT SERIES 400.00 DSRSD SERVICE TO 5/14/2024 13,358.21
DANIELLE MASKIELL STORM DRAIN ART 1,000.00
DARREN PHILLIPS HERITAGE AND CULTURAL ARTS COMMISSION 05/09/24 50.00 EAST BAY POOL SERVICE, INC. MAINTENANCE/REPAIR WORK AT THE WAVE 1,656.97 DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS - APRIL 2024 3,532.50 DUTCHOVER & ASSOCIATES ENGINEERING SERVICES - PLAN REVIEW APR 2024 28.75 GLOBAL MUSIC RIGHTS, LLC MUSIC LICENSE FOR FY 23/24 850.00 HEALTHEQUITY, INC. HEALTHEQUITY: PE 5/17/24 3,761.36
EUROPEAN MOBILE WERKS POLICE VEHICLE REPAIR & MAINTENANCE 529.76 FLOCK GROUP INC FLOCK SAFETY CONDOR CAMERAS 11,750.00
EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 5/17/24 & MAY COUNCIL 26,119.77 JIEXING MARGARET LIANG HERITAGE AND CULTURAL ARTS COMMISSION 05/09/2024 50.00 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES CIVIC JUN 2024 550.96 IPERMIT PERMIT REFUND - #BLDG24-02939 65.80
JCJCJ, INC ADOPT A BENCH PLAQUE 245.50
I C M A 401 PLAN DEFERRED COMP 401A: PE 5/17/24 1,474.17 I C M A 457 PLAN DEFERRED COMP 457: PE 5/17/24 & MAY COUNCIL 33,360.14 KEYSER MARSTON ASSOCIATES, INC REAL ESTATE CONSULTING - DUBLIN BLVD EXT 912.50 KEYSER MARSTON ASSOCIATES, INC REAL ESTATE CONSULTING - DUBLIN COMMONS 4,490.50 JOSEPH THOMAS WASHINGTON II PCS COMMISSION 5/20/24 50.00 JULIA H. TOMTANIA HERITAGE AND CULTURAL ARTS COMMISSION 05/09/24 50.00 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES LIBRARY 2024 1,713.73 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES PSC JUN 2024 1,287.75 L.N. CURTIS AND SONS DPS TECHNICIAN OUTER CARRIER ACCESSORIES 97.02 KIMLEY-HORN AND ASSOC. INC. DOWNTOWN DUBLIN HINES PROJECT TRANSPORT. ANALYSIS 1,417.39 LSA ASSOCIATES INC. CEQA DOCUMENT PREP FOR DUBLIN FALLON 580 PROJECT 2,110.00 KITTELSON & ASSOCIATES, INC. TRANSPORTATION ANALYSIS PACVEST DEC 2023 4,645.00 KITTELSON & ASSOCIATES, INC. TRANSPORTATION ANALYSIS PACVEST FEB 2024 27,256.25 592
City of Dublin
Payment Issuance Report
Print Date: 6/3/2024
Payments Dated 5/1/2024 through 5/31/2024

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5/30/2024
Total Number of Payments Issued:
940.38
METRO SECURITY SERVICES SECURITY SERVICES FOR PCS EVENTS 3,150.00 M-GROUP PLANNING SERVICES - BOULEVARD PH 1-5 4,010.00
PG&E SERVICE TO CORP YARD 04/30/2024 3,867.03
PG&E SERVICE TO SHANNON CENTER 04/30/2024 165.27
ON THE VINE CATERING STATE OF THE CITY CATERING 19,083.67 PG&E B10S SERVICE TO CIVIC CENTER 04/15/2024 5,480.35
MNS ENGINEERS, INC. ENGINEERING SERVICES - PLAN REVIEW NOV 2023 21,191.15 NICHOLAS OCHOA PLANNING COMMISSION 05/14/2024 50.00
MICHAEL BAKER INT'L, INC. AFFORDABLE RENTAL HOUSING ASSISTANCE 4,205.00 MINUTEMAN PRESS PUBLIC HEARING NOTICE 83-2 & 86-1
PG&E SERVICE TO ART LIGHTING AVB 04/24/2024 264.73
PG&E TC1 SERVICE TO FALLON 04/25/2024 89.21
PG&E B1 SERVICE TO SEAN DIAMOND 04/28/2024 219.55
PG&E B1 SERVICE TO POSITANO IRRIG 04/30/2024 136.02
PG&E SERVICE TO SCH RNCH PARK 04/29/2024 308.18
PG&E B1 SERVICE TO PASSATEMPO 04/24/2024 82.17
PG&E LS2-A SERVICE TO AVB 05/01/2024 1,873.17
PG&E SERVICE TO HCP 04/29/2024 4,217.36
PG&E TC1 SERVICE TO AVB 04/29/2024 92.59
PG&E TC1 SERVICE TO POSITANO 05/01/2024 411.31
PG&E TC1 SERVICE TO FALLON 04/25/2024 102.95
PG&E TC1 SERVICE TO 6795 DOUGHERTY 05/0/2024 252.71
PLEASANTON EVENT RENTALS INC LINEN CLEANING FOR PCS RENTALS PROGRAM 141.60 PRECISION DYNAMICS CORPORATION WATERPARK SUPPLIES 670.87 PHOENIX GROUP INFO SYS. PARKING CITATIONS COLLECTED 225.00 PLEASANTON EVENT RENTALS INC DUBLIN SENIOR CENTER LINENS VOLUNTEER LUNCH 150.70 PG&E SERVICE TO FS16 04/11/2024 1,052.65
PG&E SERVICE TO HPM 04/29/2024 573.15
RENATA FLECCHIA TYLER PLANNING COMMISSION 05/14/2024 50.00 RICHARD THORNBURY PCS COMMISSION 3/18/24 50.00
RECYCLE AWAY, LLC KALEIDOSCOPE THREE-STREAM RECYCLING CONTAINER 3,189.68 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 233.28 PYTHON RON'S REPTILE KINGDOM SUMMER CAMP FIELD TRIP 495.00 RACE TO ZERO WASTE WASTE SORTING FOR SPLATTER AND ST. PATS MAR 2024 13,266.00 SNG & ASSOCIATES INC. ENGINEERING SERVICES - PLAN REVIEW MAR 2024 7,050.00 ST. RAYMOND CATHOLIC CHURCH BOY SCOUT TROOP 905 ST. PAT'S 2024 EVENT BOY SCOUT TROOP #905 3,000.00 SCP DISTRIBUTORS LLC ADA WHEELCHAIR REPAIR - WAVE 2,996.43 SELECT IMAGING CDD NAME BADGE 26.63
ROBERT ANDREW CORDER, SR. STORM DRAIN ART 1,000.00
SCP DISTRIBUTORS LLC WATERPARK SUPPLIES 142.03
SYED SAMEER SHABIR HAKIM PCS COMMISSION 5/20/24 50.00
THE ED. JONES COMPANY CODE ENFORCEMENT BADGES 694.38
STORM WATER INSPECTION & MAINTENANCE SERVICES, INC TRASH CAPTURE DEVICE MAINTENANCE MAR 2023 6,935.00 STRAWN CONSTRUCTION, INC. CULTURAL ARTS REMODEL & CIVIC CTR IMPROV 202,348.38 STORM WATER INSPECTION & MAINTENANCE SERVICES, INC TRASH CAPTURE DEVICE MAINTENANCE APR 2024 14,595.00 STORM WATER INSPECTION & MAINTENANCE SERVICES, INC TRASH CAPTURE DEVICE MAINTENANCE MAR 2024 1,210.00 TREASURER ALAMEDA COUNTY PW AGENCY-FISCAL DIVISION TRAFFIC SIGNAL AND STREETLIGHT MAINT SVCS MAR 2024 42,645.89 UNIVAR SOLUTIONS SODIUM HYPOCHLORITE (CHLORINE) FOR THE WAVE 1,431.22 TRB AND ASSOCIATES, INC. PLAN REVIEW AND INSPECTION SERVICES - APR 2024 46,387.00 TREASURER ALAMEDA COUNTY PARKING CITATIONS COLLECTED 3,715.50 THE SOURCING GROUP, LLC DEPARTMENT APPAREL - ADULT SOFTBALL CHAMPIONS 363.33 THE SOURCING GROUP, LLC DEPARTMENT APPAREL - UNIFORMS 23/24 6,443.27 RETIREE MEDICAL RETIREE MEDICAL 206,456.81
Grand Total for Payments Dated 5/1/2024 through 5/31/2024: 9,885,560.27 396
Payments Issued 5/30/2024 Total: 206,456.81
US BANK - PARS PARS: PE 5/17/24 4,993.99
Payments Issued 5/28/2024 Total: 732,368.39
593

STAFF REPORT

CITY COUNCIL

Page 1 of 5 ends

Agenda Item 6.1
DATE: June 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2024-25 Annual Assessment
Prepared by: Jay Baksa, Finance Director
EXECUTIVE SUMMARY:

The City Council will consider adopting two separate resolutions establishing the garbage rates effective July 1, 2024 and establishing the Fiscal Year 2024-25 refuse-related property tax assessment.

STAFF RECOMMENDATION:

Conduct a public hearing, deliberate, and adopt the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2024-2025; and adopt the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services.

FINANCIAL IMPACT:

The annual rate adjustment for the Fiscal Year 2024-25 will result in a 0.92% increase for all rates.

The residential garbage and recycling service fees, which are collected on the Property Tax bill as an annual assessment, will increase by $0.39 per month on the required residential 32-gallon can to a total of $42.92 per month. The proposed commercial rate increases vary based on the service level selected. The proposed rate of $208.26 represents the average service level for a one-yard bin collected once per week.
594

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DESCRIPTION:

Background
In January 2005, the City executed an Agreement with Amador Valley Industries, LLC (AVI) for service that began July 1, 2005 and continued to June 30, 2020. On June 16, 2020, the City Council approved an Amended and Restated Agreement with AVI to extend the term to 2035, address capital equipment replacement needs, and incorporate local and state requirements. In addition, a new rate model approach was agreed to that addresses annual rate adjustments, component cost separation, and regular financial reviews. The financial reviews are to be done by a third-party administrator every three years to confirm reasonableness and to ensure that an industry standard level of operating margin is being maintained by AVI.

Financial Review
As part of the Fiscal Year 2024-25 rate adjustment, the City engaged HF&H Consultants, LLC, to perform the financial review. The review included components summarized in Table 1.

Table 1. Financial Review Results
Area Summary Findings
Financial Statement Reviewed audit and verified amounts with supporting documentation. No Discrepancies
City Fees Verified correct amount was remitted to
City. No Discrepancies
Tonnage Reports
Verified amounts of annual/quarterly
tonnage reports with supporting
documentation.

No Discrepancies
Route Operation Statistics
Reviewed route information for
reasonableness by comparing City to other
similar jurisdictions.

No Discrepancies
Revenue Review
Reviewed revenue by utilizing customer
subscription data and service rates to verify
AVI’s audited financials.

No Discrepancies
Billing Review
Reviewed 45 invoices through different
customer classes to test for systemic billing
errors.

No Discrepancies
Contractor Compensation
Calculation Reviewed prior two years rate calculations. No Discrepancies Compensation Review
The rate approach included in the Agreement was the periodic review of AVI’s financial statements to verify AVI’s compensation is consistent with an operating ratio not greater than 90%, which is the industry standard. To accomplish this, HF&H reviewed AVI’s audited financials for Fiscal Year 2022-23 to determine the revenue requirement needed to meet the 90% operating margin. During the review it was found that actual revenue collected during FY 2022-23 was $292,182 higher than was necessary to maintain the 90% operating margin (Table 2). 595

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Table 2. Audited Revenue Requirement for FY 2022-23
FY 2022-23 (Actual) FY 2022-23 (Audited) Difference (+/-) Total Revenue
Required $26,362,772 $26,070,590 ($292,182)
True-Up Calculation
To account for this difference, HF&H conducted two calculations. First, the Fiscal Year 2022-23 revenue requirement identified in the audit of $26,070,590 was used as the updated baseline and the Fiscal Year 2023-24 revenue requirement was recalculated. This was then used to calculate the annual adjustment for the upcoming Fiscal Year 2024-25 rates, resulting in the recommended revenue of $28,782,204, as shown in Table 3. A detailed description of these calculations is provided in the report by HF&H included as Attachment 4.

Table 3. Updated Revenue Requirements
FY 2022-23 (Audited) FY 2023-24 (Audited) FY 2024-25
Total Revenue Required $26,070,590 $27,695,830 $28,782,204 Annual Rate Adjustment Calculation
The Agreement contains a provision that rates must be reasonably forecasted to provide AVI with an appropriate level of compensation based on a formula detailed in the Agreement. The forecasting methodology compares customer counts between the two most recent calendar years to calculate revenue generation based on the level of services provided multiplied by the appropriate rates. Rates are adjusted as appropriate across all service sectors to meet the calculated revenue requirement as set forth by the rate model.

City Staff have worked closely with HF&H throughout the financial review and agree with all information presented including the updated revenue requirement and the Fiscal Year 2024-25 rate adjustment. As required in the Agreement, the City has provided AVI with information showing the rate calculations and assumptions. Section 5.13.1 states “…the final decision of the rate structure rests solely with the City.” The proposed rate structure for Fiscal Year 2024-25 is estimated to meet the compensation requirement of $28,782,204. This compensation is possible as a result of a proposed 0.92% average increase to all categories.

Detailed Comparison of Current and Proposed Rates
Attachment 5 compares the proposed rates to the current rates for service levels that represent a majority of the subscribers in the City. The proposed rates would be effective July 1, 2024. 596

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Competitiveness of Dublin Rates with Neighboring Agencies Historically, Staff has included a comparison of the Dublin rates compared to rates charged for similar services in surrounding communities. This comparison has focused solely on the garbage rates, as historically, recycling and organic waste were seen as smaller complimentary services.

This is no longer true with the implementation of SB 1383, as well as other regional and statewide laws. Looking specifically at garbage rates no longer offers a clear “apples to apples” comparison.

For example, Livermore now charges recycling at 80% of the garbage rate, Castro Valley a rate of 67% the garbage rate, and San Ramon at 50%, where Dublin charges 25%. The same pattern is now occurring with Organic Waste, in which Dublin charges 50% of the garbage rate and Castro Valley charges 124% of the garbage rate, but as regulations change and options for disposal become more limited these services have become more expensive and cities are adjusting for that reality.

Overall, Dublin remains competitive, and the services offered are at least comparable to, and are often better than, the surveyed cities especially when factoring the type of service (garbage, recycling, organics, etc.), that is being provided. The current three-city comparison is provided as Attachment 6 and, like last year, Staff has included Castro Valley Sanitation District in place of Pleasanton, to include three service areas that offer similar services. The Pleasanton costs and cost structure have become an outlier in the Tri-Valley and when incorporating their costs into an “area average”, made it appear that Dublin was significantly higher. In reality, Dublin is competitive with the other two cities examined (Livermore and San Ramon). Pleasanton’s costs have been included for reference but are not included in the three-city average calculation.

Minimum Residential Garbage Service
All properties in the City are required to subscribe to a weekly minimum garbage service (Dublin Municipal Code Section 5.32). This minimum service includes weekly curbside collection of a 32- gallon garbage container, up to two organic waste carts including food scraps (96 gallons each), up to two recycling carts (96 gallons each), recycling collection of used oil and filters, an annual household hazardous waste drop-off event, and three on-call bulky waste pick-ups per year.

Residents desiring larger garbage carts are billed directly by AVI for the incremental rate difference. The City pays AVI for the service cost of the minimum residential service with monies collected from the property tax bill.

The City Council will need to establish the annual fee, which is collected with the property tax bill for residential properties, separately from the rates for other levels of service. The proposed fee for basic residential service for Fiscal Year 2024-25 is $515.04, which is collected in two installments on the property tax bill. This equates to $42.92 per month, which is $4.68 per year ($0.39 per month) more than the rate levied in Fiscal Year 2023-24, as shown below. 597

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Table 4. Historical Annual Fee for Minimum Garbage Service Collected with the Property Tax Bill
2022-23 2023-24
Proposed
2023-24
Annual
Change
Monthly
Change
$486.72 $510.36 $515.04 $4.68 $0.39
This base rate includes $0.45 per month to cover the cost associated with the collection being included on the property tax bill. These funds are not paid to AVI but are retained by the City to offset the administrative cost in preparing the tax roll. In addition, the cost of collection and delinquencies for the basic service is expected to be covered by prior year fund balance, penalties and prior year taxes collected by the County Tax Collector, and interest on funds held prior to payment to the Company.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

A notice was placed in the East Bay Times on June 8, 2024 and June 15, 2024, notifying the community of the City Council’s consideration of the proposed rates, and the City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2024-25
2) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services 3) Exhibit A to the Resolution – Proposed Adjustment to Garbage Company Rates 4) Memorandum – Review of AVI’s Compensation – Final Report – Dated June 6, 2024 5) Proposed vs. Current Rates
6) Local Area Rate Comparison
598
Attachment 1
Reso. No. XX-24, Item 6.1, Adopted 06/25/2024 Page 1 of 4 RESOLUTION NO. XX - 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM

RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 2024-2025
WHEREAS, the City of Dublin is mandated by the State of California, under AB 939 and SB 1016, to reduce the amount of solid waste going into the landfill; and WHEREAS, through the Mandatory Garbage Subscription Ordinance and other means, the City of Dublin is taking a proactive stance to meet the State Mandated Goals; and WHEREAS, the goal of the Mandatory Garbage Subscription Ordinance is to protect the health and welfare of the community, to provide recycling services to all residential property owners, and to equally share the costs of these programs by mandating that every residence contributes towards the cost of the service made available; and WHEREAS, minimum service includes service described in the current Agreement with the franchised waste hauler, Amador Valley Industries (AVI); and WHEREAS, the City Council has considered this action as part of a noticed public hearing on June 25, 2024.

NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of Dublin does hereby approve and establish the collection of minimum residential services fees by the City on the property tax bill as shown in Exhibit A, which is attached hereto and hereby incorporated by reference.

BE IT FURTHER RESOLVED that City Staff are hereby authorized to undertake all administrative tasks to implement the assessments, including, but not limited to an agreement with Alameda County for collection, which may provide payment to Alameda County of its reasonable costs of collection not to exceed 1.7% of the total amount levied. {Signatures on the following page}
599
Attachment 1
Reso. No. XX-24, Item 6.1, Adopted 06/25/2024 Page 2 of 4 PASSED, APPROVED AND ADOPTED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
600
Attachment 1
Reso. No. XX-24, Item 6.1, Adopted 06/25/2024 Page 3 of 4 Exhibit A
City of Dublin

RESIDENTIAL MINIMUM GARBAGE / RECYCLING SERVICES
(Collected With Residential Property Tax Bills)
Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries (AVI) requiring a rate adjustment to the residential minimum garbage/recycling services collected with the property tax bills. The current annual fee of $510.36 per year will increase $4.68 for a total of $515.04 for Fiscal Year 2024-2025. The annual assessment equates to a monthly increase of $0.39, from $42.53 to $42.92. The Amended and Restated Agreement with AVI sets the compensation for the Agreement Year that begins July 1, 2021 and provides for annual adjustments to the rates based upon annual changes in three separate indices, two of which are maintained by the Bureau of Labor Statistics (Refuse Rate Index), plus pass-through disposal costs, for waste, recyclables and organics. The three indices account for cost changes in the following categories: growth in services; labor; and all other costs. In addition, the Agreement allows for a third-party administrator to review costs and revenue every three years to confirm reasonableness and to ensure that an industry standard level of operating margin in being maintained by AVI.

In order to determine the fee, the City estimates the total revenue required to pay AVI for the Minimum Service to all residential units that are eligible to use the service, according to the terms of the agreement. The specific factors considered in this calculation include the following components: the residential rate for Minimum Service; estimated number of housing units affected by the fee; costs associated with the collection of the fee as part of the Property Tax Bill; estimated delinquencies; estimated revenues from late payments and interest earnings; and funds available from collections in a prior year.

Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires the protection of the health, safety, and welfare of the community by requiring that all parcels obtain minimum weekly garbage service.

Residential housing units are billed for the cost of Minimum Garbage Service, which is included with the annual property tax bill. This fee only applies to residential units which have individual garbage containers and are not serviced by central bins. This does include duplexes and other attached housing types, which receive individual service.

Households subject to this fee, which only receive Minimum Service, will not be billed by the Garbage Company. Amador Valley industries will bill customers each quarter for additional services, if a household selects weekly garbage collection of a container larger than the 32- gallon container included in the Minimum Service Level.

Services Provided By the Fee
Minimum service includes weekly curbside collection of: one 32 gallon garbage container; up to two 96 gallon organic waste carts; up to two 96 gallon recycling carts; used oil and filters; an annual household hazardous waste drop off event; and three on-call bulky waste pick-ups per year.
601
Attachment 1
Reso. No. XX-24, Item 6.1, Adopted 06/25/2024 Page 4 of 4 Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost of services over the entire year. The City makes the payment to Amador Valley Industries based upon the current rate allowed for Minimum Residential Service.

TYPE OF HOUSING UNIT ANNUAL FEE
Each Single Family Residence $ 515.04
Each Condominium / Townhouse Unit $ 515.04
Each Duplex (2 Units) $ 1,030.08
Each Duplex (5 or More Units) $515.04 times the
number of units
602
Attachment 2
Reso. No. XX-24, Item 6.1, Adopted 06/25/2024 Page 1 of 2 RESOLUTION NO. XX - 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING THE SCHEDULE OF SERVICE RATES FOR INTEGRATED SOLID WASTE

SERVICES
WHEREAS, the City of Dublin executed a Collection Service Agreement with Amador Valley Industries (AVI) on January 12, 2005; and subsequently executed five amendments to the agreement; and
WHEREAS, the Agreement requires the City Council to adopt a rate schedule, which is estimated to produce a specified revenue amount as identified in the Agreement; and WHEREAS, the City Council adopted the initial rate schedule with Resolution 68-05 at a noticed public hearing on May 3, 2005 and the Agreement provides that the City Council is responsible for establishing all rates; and
WHEREAS, on September 10, 2020, the City of Dublin executed an Amended and Restated Collection Service Agreement (Amendment) with Amador Valley Industries (AVI) extending the Collection Service Agreement for another 15-year term; and WHEREAS, the Amendment with AVI provides for an adjustment to the rates each July 1 st in accordance with specified formulas; and
WHEREAS, the State of California passed Senate Bill (SB) 1383, requiring among other rules and regulations, the need to reduce the amount of organic waste being disposed in landfills, as well as an increase in the reporting requirements documenting these efforts; and WHEREAS, the parties anticipated in the Amendment that SB 1383 would require rate increases to reflect additional costs incurred by AVI arising from SB 1383, and it required the parties to negotiate in good faith on a rate adjustment. The City has met and conferred with AVI, to develop programs and costs to comply with SB 1383, which are included in the required rates; and WHEREAS, the City has calculated the required rate adjustment necessary to generate the agreed to compensation and applied not more than a 0.92% adjustment to the residential, commercial, roll-off, and other collection service rates and construction and demolition debris rates; and WHEREAS, on June 25, 2024, the City Council conducted a noticed public hearing prior to the adoption of the new rate schedule.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Rate Schedule attached hereto, marked Exhibit A and by reference made a part hereof.

BE IT FURTHER RESOLVEDthat, while AVI may not charge a rate for these services in excess of the established rates, nothing shall prohibit AVI from charging a rate less than the established amount.
603
Reso. No. XX-24, Item 6.1, Adopted 06/25/2024 Page 2 of 2 BE IT FURTHER RESOLVED that, upon the effective date, July 1, 2024, this resolution shall supersede all previous resolutions adopting rates for solid waste services, and the rates adopted by this resolution shall continue from year to year.

PASSED, APPROVED AND ADOPTED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_____________________________
Mayor
ATTEST:
_________________________________
City Clerk
604
Attachment 3
Exhibit A to the Resolution
Affected Parcels
Minimum Monthly Rate : 42.92$ (Rate includes $0.45 retained by City for preparing tax roll / collection.) Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container: $35.92 per month (Total = 78.84 $ per month) 96 Gallon Garbage Container: $71.85 per month (Total = 114.77 $ per month) Second Container:

Additional Large Item Collection: $ 28.22
32 Gallon Container: $48.67 64 Gallon Container: $89.39 96 Gallon Container: $130.02 Commercial Bin Service Rates
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial bin. Monthly rate includes bin rental and once per week collection and disposal.

Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection, di sposal, and bin rental.

COMMERCIAL AND MULTI-FAMILY BIN SERVICES (FRONT-END-LOADER) 2024/2025 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health sa fety and welfare of the community that al l parcels obtain minimum weekly garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the Ci ty. The agreement between the City of Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimated to allow the Co mpany to achieve a fixed amount of annual revenue. Therefore, the adoption of these fees will a ffect all parcel owners. Rates are effective July 1, 2024.

Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries, Inc. The Company may request a change in rates b ased upon a formula which includes: changes in the Refuse Rate Index; Increased Regulator y Fees; and changes in the total tons delivered to the Landfill. In addition the Company may under specifc criteria request an extraordinary adjustment. The additional costs of eac h of these components has been allocated to th e three classes of service:

Residential; Commercial Bin Service; and Drop Box/Compactor.

RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached housing, which receives individual garbage collection services. The rate applies to the init ial 32 gallons of garbage capacity, including once per week collection and disposal; Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling; Large Item Collection Service; and access to an Annual HHW drop-off event. All containers are provided by the Company .

Minimum Cost Plus
Minimum Cost Plus
Residents may request a second garbage container which will be charged at the same rate as a first container based on the size requested.

Residents may request additional large item collect ion services for a fee of : per Cubic Yard 605
ATTACHMENT 3
Exhibit A to the Resolution
Size # Times Size # Times
# Yards Per Wk # Yards Per Wk
11 4 1
12 4 2
13 4 3
14 4 4
15 4 5
16 4 6
21 6 1
22 6 2
23 6 3
24 6 4
25 6 5
26 6 6
31 7 1
32 7 2
33 7 3
34 7 4
35 7 5
36 7 6
OTHER COMMERCIAL SERVICES: Rates for additional requested services.

Container Push: 18.97$
Lock & Key: 11.39$
Excess Waste (Cu. Yd): 62.18$ per Cubic Yard
Excess Cart Exchange: 18.97$
Excess Bin Exchange: 75.79$
Excess Bin Cleaning: 94.67$
$272.48
Additional Bin Rental Per Week: $62.96 Per Week $197.53 Per Pick-up Excess Per Yard If Filled Above Water Level $62.18 Per Cubic Yard Rate Per Cubic Yard: $58.60 Compacted: $117.20
Organic material is charged at 50% of the non-compact ed or compacted rate as appropriate.

MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box $161.06 Per Request
Weekly Drop Box Container Rental - After 1st Week $62.96 Per Week Cancel Auto Pick-up Without Notice $202.89 Per Event
Handy Hauler Extra Week Rental $62.96 Per Week
Standby Time $264.44 Per Hour
DROP BOX / COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding water le vel (Excess is charged the same rate).

Additional Miscellaneous charges may also apply.

Non-Compacted:
$4,007.78 $9,006.02
Organic material is charged at 50% of the Commercial Service rate.

Recycled Material is charged at 25% of the Commercial Service rate.

SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall be billed by container size at the rate of two times the stated rate above for loose garbage.

HANDY HAULER:- One-time placement and collection of a 4 cubic yard bin, including one week container rental filled no higher than water level:

Cost For Additional Dump:
$1,977.98 $4,477.10
$2,654.58 $5,986.74
$3,331.18 $7,496.38
$624.78 $1,457.82
$1,301.38 $2,967.46
$1,821.54 $5,153.70
$2,289.88 $6,455.08
$2,758.22 $7,756.46
$416.52 $1,249.56
$884.86 $2,550.94
$1,353.20 $3,852.32
$1,248.58 $4,372.48
$1,508.66 $5,257.34
$468.34 $1,717.90
$728.42 $2,602.76
$988.50 $3,487.62
Base Monthly Rate Base Monthly Rate
$208.26 $833.04
606
ATTACHMENT 3
Exhibit A to the Resolution
C&D Debris Box Service: Costs shown are on a per pick-up basis Material Type Cubic Yards Rate Material Type Cubic Yards Rate Concrete & Asphalt Front End Loader
Per Yard Clean $131.77 Per Yard $51.71
Clean 6 $790.62 Mixed 4 (1/2 Full) $103.42
Mixed 6 $946.24 Mixed 4 $206.84
Mixed 6 (1/2 Full) $155.13
Cardboard Mixed 6 $310.26
Per Yard Clean $26.36 Mixed 7 (1/2 Full) $180.99
Clean 20 $527.20
Clean 30 $790.80 Metal
Clean 40 $1,054.40 Metal 20 $614.81
Metal 30 $702.66
Dirt Metal 40 $878.35
Clean 6 $790.17
Mixed 6 $946.24 Stucco
Per Yard Clean $131.77
Drywall Clean 6 $790.62
Per Yard Clean $63.06 Mixed 6 $946.24
Clean 20 $1,261.20
Mixed C&D
Wood Per Yard $54.47
Per Yard Clean $26.36 Mixed 15 $817.05
Clean 20 $527.20 Mixed 20 $1,089.40
Clean 30 $790.80 Mixed 30 $1,634.10
Clean 40 $1,054.40 Mixed 40 $2,178.80

CONSTRUCTION & DEMOLITION (C&D) DEBRIS BOX SERVICES
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Ma naging Tomorrow’s Resources Today
590 Ygnacio Valley Road, Suite 105 Northern California
Walnut Creek, California 94596 Southern California
Telephone: 925/977-6950 www.hfh-consultants.com

MEMORANDUM
To: Shannan Young, Environmental and Sustainability Manager – City of Dublin From: Rob Hilton, President – HF&H Consultants
Dave Hilton, Senior Project Manager – HF&H Consultants
Copy to: Debbie Jeffery, Manager – AVI
Date: June 6, 2024
Subject: Review of AVI’s Compensation – Final Report
HF
&H Consultants, LLC (HF&H) provides the enclosed report on our due diligence compensation review (Review) to verify Amador Valley Industries, LLC (AVI)’s compensation under the Amended and Restated Collection Service Agreement (Agreement) between the City of Dublin (City) and AVI. This report presents the scope of our due diligence review, the findings of our review, proposed conditions to the compensation of AVI based on our review, and our recommendations.

Scope of Work
We performed the following procedures as part of our review:
• Reviewed AVI’s actual eligible costs during the prior rate period (FY 22/23), including the review of financial statements, tonnage reports, route operation statistics, and other supporting documentation to verify the accuracy and practicality of the costs associated with the Agreement; • Verified the revenue generated from customer billings in order to assess the reasonableness and accuracy of the gross rate revenues as reported by AVI; • Reviewed the current customer subscription data received from AVI multiplied by the current rated in order to calculate revenue received;
• Tested a limited judgement sample of commercial and residential customer accounts to verify the rates matched the current City-approved rate schedules; • Applied the RRI methodology to convert 2023/24 eligible expenses into 2024/25 dollars; and, • Determined the City’s revenue requirement.

Findings
HF&H reviewed financial statements from AVI to verify AVI’s compensation is consistent with an operating ratio not greater than 90%. This included reviewing financial statements, tonnage reports, route operation Attachment 4
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statistics, customer subscription, and other supporting documents. HF&H compared these financial ratios to what is allowed. Based on this review and the information obtained for A VI, HF&H has provided the results of this analysis to ensure that rate payers are not over -funding this operat ing ratio through collection rates.

HF&H reviewed the following sections described below:

Cost and Expenses Determination
Financial Statement
HF&H reviewed A VI’s audit financial and verified the amounts with supporting documentation. HF&H reviewed operating expenses in the audited financials to actuals for the year to test the audited financials were accurate. We found no discrepancies during this section of the review.

City Fees
Section 4.04 of the Agreement states Contractor shall make payment to the City of a franchise fee, administrative fee, and such other fees as may be specified . Monthly fee remittances to the City were recalculated and verified per the language in the Agreement. We found no discrepancies during this section of the review.

Figure 1: Summary of Fees Recalculated by HF&H
Tonna
ge Reports
HF&H reviewed AVI’s annual and quarterly tonnage reports to the City and verified the amounts with supporting documentation. HF&H recalculated the tonnages in the reports and selected 40 weight tickets Date Franchise Fee Administration
Fee C&D Fee Total City Fees
Jul-22 235,209$ 100,701$ 43,094$ 379,005$ Aug-22 244,302 104,594 42,129 391,025
Sep-22 233,662 100,039 69,119 402,820
Oct-22 294,646 126,148 51,049 471,844
Nov-22 254,444 108,936 44,506 407,885
Dec-22 232,311 99,460 51,156 382,928
Jan-23 921,892 394,694 38,756 1,355,342 Feb-23 259,306 111,018 33,329 403,652
Mar-23 326,979 139,991 22,766 489,735
Apr-23 253,144 108,380 47,380 408,903
May-23 913,823 391,239 25,578 1,330,640 Jun-23 233,543 99,988 49,110 382,640
Jul-23 258,916 110,851 11,068 380,835
Aug-23 240,537 102,982 38,565 382,085
Sep-23 266,976 114,301 44,589 425,865
Total 5,169,689$ 2,213,322$ 612,194$ 7,995,205$ Attachment 4
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to verify the correct weight and tipping fee is applied. AVI provided the receipt with the correct tonnage and rate amounts. We found no discrepancies during this section of the review.

Route Operation Statistics
HF&H reviewed AVI’s submitted operation statistics form for reasonableness and accuracy. We compared approximate jurisdictions to AVI’s account, labor, and route information. Account information matched the subscription data provided. We reviewed r oute information for reasonableness by comparing route hours and the efficiency of lifts per route to jurisdictions with similar ratios. We found no discrepancies during this section of the review.

Revenue Review
HF&H reviewed customer services data to determine the accuracy of gross rate revenue reported by AVI.

We utilized customer subscription data from AVI and multiplied by the 2022 service rate to verify AVI’s audited financial. HF&H reviewed the reasonableness of AVI’s method of calculating revenue and performed our own build -up of rate revenue based on actual fiscal year 2022 -2023 revenue and determined the accuracy. We found no discrepancies during this section of the review.

Billing Review
HF&H reviewed 45 total invoices provided by AVI to test for systemic billing errors. We tested 15 residential, 15 multi-family, and 15 commercial class customers and noted the correct charge for each line item. We found no discrepancies during this section of the review.

Figure 2: Billing Testing
Cont
ractor Compensation
HF&H worked with AVI to adjust the current fiscal year (FY) 2022 – 2023 to reflect the audited financials and removal of excess profit . Figure 3 shows prior years rate application with HF&H’s agreed compensation amounts in FY 6/30/23 column. AVI is in agreement with HF&H regarding the methodology of the financial review and the calculation of projected compensation elements moving on.

Exhibit 2 states the methodology used in calculating the following eight elements : 1. Collection Compensation Element; 2. Commercial Recycling Incentive Element; 3. Disposal Compensation Element;

4. Container Compens ation Element; 5. Recycling Material Diversion Compensation Element 6. Organic Waste Diversion Compensation Element ; 7. Vehicle and Administration Element; 8. Fee Compensation Customers
Accounts
Tested
Number of
Errors
Residential 15 0
Mulit-Family 15 0
Com
mercial 15 0
Total 45 0
Attachment 4
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Element. HF&H review AVI’s FY2023 and FY2024 rate application. No discrepancies in calculation were found during this section of the review.

Figure 3: HF&H True Up Compensation
For Rate Change Effective 7/1/2022 7/1/2023
Approved Budget for FY 6/30/ 23 FY 6/30/24
Current Needed
Calculated
Contractor
Contractor Compensation Contractor Compensation
Compensation Ref. Page 2
Collection Compensation Element Excluding Officer Compensation 13,537,422$ 14,892,240$ Collection Compensation Element - Officers Compensation Frozen 840,000 840,000 Commercial Recycling Compensation Element 421,795 $451,194 Commercial Recycling Compensation Element Reduction Amount Frozen (421,795) (421,795) Disposal Compensation Element Standard Formula 1,353,693 1,338,234 Container Compensation Element 321,578 330,711
Recycling Material Diversion Compensation Element
Recyclable Material Processing Cost (7/1/21- 6/30/22) 1,216,902 Recyclable Material Processing Cost (7/1/22-6/30/23) Calc 1,196,893 Organics Compensation Element All ORG Calc 1,101,963 653,628 Commercial Food Waste Compensation Element Calc - 336,200 Vehicle & Admininistration Asset Replacement Element 1,611,549 1,611,549 Total Costs before Franchise Fees 19,983,107 21,228,854

6. Fee Compensation Element Current Needed
Franchise Fee 16.35% 16.35%
Admin Fee 7.00% 7.00%
Total 23.35% 23.35% 6,087,483 6,466,976
7 Total Calculated Compensation 26,070,590 27,695,830 Add Cost of Mid Year Dump Rate Changes
Less Former City Organic Subsidy
Rounding -
Required Compensation from Rates 26,070,590$ 27,695,830$ Forecasted Revenue using Current Rates and Dec. 2022 26,873,349 Required Rate Increase 822,481$
Average Rate Increase Percentage 3.06%
AVI Rate Model
HFH True Up Step 1
City Fees
Attachment 4
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Methodology of Rate Adjustment
The following sections summarizes HF&H’s process in calculating the rate adjustment factor. We adjusted the financials to address the true up necessary from the compensation review. HF&H follows the methodology set forth by the Agreement to forecast FY24-2025 rate adjustment. HF&H recommends a

0.92% in rate adjustment following methodology of AVI’s FY2024 rate application:

Refuse Rate Index Adjustment (RRI)
Article 5.05.1.1 of the Agreement contains a detailed methodology for incorporating index and labor changes in the annual rate adjustment to find the value of the RRI factor. The calculation begins with the percent change in Labor according to the Te amste r Union Local 70 Contract, vehicle maintenance index, and consumer index. We found the operating cost categories using the audited financials. The cost of the total expenses is used to find the weight of each cost category in relation to total cost. The weighted percentage of the costs are multiplied by the by the percentage change in the calculated indexes to get an RRI factor. The RRI factor used in AVI’s submitted application is 4.06%.

Commercial Recycling Compensation
Article 5.05.7.4 of the Agreement states the commercial recycling compensation element shall be the initial commercial recycling compensation element stated in Article 5.05.7.3 minus the commercial recycling compensation reduction amount of $421,795. Article 5.05.7.3 states the annual commercial recycling compensation element adjustment shall be calculated by multiplying the commercial recycling compensation element times (one plus the sum of the RRI factor and the ATG (annual tonnage growth) factor). The forecasted commercial recycling compensation element is $47,717 ($469,512 - $421,795).

Adjusting Rates to Reflect Changes in Landfill / Disposal Cost Article 5.05.3 states annual disposal compensation element adjustment shall be calculated by multiplying the disposal compensation element times (one plus the AT (annual tonnage) factor and multiplying the result, (the disposal compensation element adjusted for growth), times (one plus the ATF (annual tip fee) factor) as show in Exhibit 2. The growth of tonnage has decreased resulting in an annual tonnage factor of -6.98% and the annual tipping fee factor is 1.82% based on the growth of approved tip fee. The forecasted disposal compensation element is $1,267,481.

Container Compensation Element
Article 5.0535 states the container compensation element represents the amortized cost of carts and bins over the lifetime of the Agreement and shall not be adjusted except to account for customer growth through the use of the AG (annual growth) factor. The AG factor for year end 2023 is 1.31%.

Prior year container compensation of $330,771 is multiplied by the AG factor to get FY2024 cost. The forecasted container compensation element cost is $335,043.

Recycling Material Diversion Compensation Element
Article 5.05.8 of the Agreement states recycling materials division compensation element is calculated annually by multiplying (a) the actual tonnage of recyclable materials delivered by contractor in prior Attachment 4
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calendar year (January 1 – December 31) by the anticipated per-ton tip fee to be charge by such MRF during the subsequent Agreement year. The forecasted recycling materials division compensation element cost is $1,157,932.

Organic Waste Diversion Compensation Element
The organic waste is made up of two categories, commercial food waste and all other organic waste.

Both categories will be calculated in the same manor. Article 5.05.9 of the Agreement states organic waste materials division compensation element is calculated annually by multiplying (a) the actual tonnage of organic waste materials delivered by contractor in prior calendar year by the anticipated per- ton tip fee to be charge by the organic waste processing facility during the subsequent Agreement year.

The forecasted commercial food waste cost is $426,423 and all other organic waste $675,540.

Vehicle and Administration Element
Article 5.18 of the Agreement states beginning July 1, 2020 the baseline Vehicle and Administration Asset Element shall be set at $1,595,575. That amount was increased to $1,611,549 to account for additional costs associated with SB 1383. The baseline amount shall not be subject to the annual rate adjustment. The forecasted vehicle and administration element cost is fixed at $1,611,549.

Fee Compensation Element
Article 5.05.6 states fee compensation shall always be equal to the sum of the collection element, disposal compensation element, and container compensation (base compensation) divided by [1 minus the sum of the then current fee percentages] minus the base compensation. The fee compensation is made up of the franchise fee and administrative fee.

Artic
le 4.04.1 states the franchise fee percentage shall 16.35% with respect to revenue received for services performed by contractor after June 30, 2021 and during the remaining term of this Agreement unless adjusted by the City. Article 4.04.2 states the administrative fee percentage shall be 7.00% with respect to revenue received for services performed by contractor after June 30, 2021 and during the remaining term of this Agreement unless adjusted by the City. The forecasted fee compensation element is $6,720,645.

Rates Projected to Meet Total Compenstion
The following table summarizes the difference in AVI’s FY22-2023 audited financial total compensation of $26,070,590 to provide franchised services and AVI’s proposed cost for FY24-2025. Based on our review of the compensation and methodology of the application described in this report, we have determined that a recommended 0.92% overall rate in crease is consistent with the rate -setting methodology described in the Agreement.

Attachment 4
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Figure 4: 2 Year Forecast of Collection Service Compensation FY 22-2023
FY 24-2025
(Proposed Costs)
Absolute
Change
Percent
Change
Collection Compensation Element $13,537,422 $15,699,874 $2,162,452 16% Collection Comp. Element - Officer Compensation $840,000 $840,000 $0 0% Commercial Recycling Compensation Element $421,795 $469,512 $47,717 11% Com. Recycling Comp. Element Reduction Amount ($421,795) ($421,795) $0 0% Disposal Compensation Element $1,353,693 $1,267,481 ($86,212) -6% Container Compensation Element $321,578 $335,043 $13,465 4% Recycling Materials Diversion Compensation Element $1,216,902 $1,157,932 ($58,970) -5% Organic Waste Diversion Compensation Element $1,101,963 $1,101,963 $0 0% Vehicle and Administration Asset Element $1,611,549 $1,611,549 $0 0% Fee Compensation Element $6,087,483 $6,720,645 $633,162 10% Total Costs $26,070,590 $28,782,204 $2,711,614 10%
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Figure 5: RRI Methodology
For Rate Change Effective 7/1/2023 7/1/2024
Approved Budget for FY 6/30/24 FY 6/30/25
Current Needed
Calculated
Contractor
Contractor Compensation Contractor Compensation
Compensation Ref. Page 2
Collection Compensation Element Excluding Officer Compensation 14,892,240$ 15,699,874$ Collection Compensation Element - Officers Compensation Frozen 840,000 840,000 Commercial Recycling Compensation Element 451,194 $469,512 Commercial Recycling Compensation Element Reduction Amount Frozen (421,795) (421,795) Disposal Compensation Element Standard Formula 1,338,234 1,267,481 Container Compensation Element 330,711 335,043
Recycling Material Diversion Compensation Element
Recyclable Material Processing Cost (7/1/22- 6/30/23) 1,196,893 Recyclable Material Processing Cost (7/1/23-6/30/24) Calc 1,157,932 Organics Compensation Element Calc 653,628 675,540
Commercial Food Waste Compensation Element Calc 336,200 426,423 Vehicle & Admininistration Asset Replacement Element 1,611,549 1,611,549 Total Costs before Franchise Fees 21,228,854 22,061,559

6. Fee Compensation Element Current Needed
Franchise Fee 16.35% 16.35%
Admin Fee 7.00% 7.00%
Total 23.35% 23.35% 6,466,976 6,720,645
7 Total Calculated Compensation 27,695,830 28,782,204 Add Cost of Mid Year Dump Rate Changes
Less Former City Organic Subsidy
Rounding -
Required Compensation from Rates 27,695,830$ 28,782,204$ Forecasted Revenue using Current Rates and Dec. 2023 28,520,902 Required Rate Increase 261,302$
Average Rate Increase Percentage 0.92%
AVI Rate Model
HFH True Up Step 2
City Fees
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Recommendation
After review of A VI’s financial statements, tonnage reports, route operation statistics, contractor compensation and other supporting documentation, we recommend the City adopt a 0.92% rate increase applied it all rates in accordance with Article 5 of the Agreement.

Attachment 4
616
Attachment 5
Proposed vs. Current Rates
(Selected Service Levels Representing Most Common Subscriptions)

COMPARISON OF SELECTED RATES
Current (2023/2024) vs Proposed (2024/2025)
Proposed
Increase over
2023/2024Current Proposed
Residential -Monthly Rates Rate 2024/2025 $ %
Minimum Residential (32) Gallon $42.53 $42.92 $0.39 0.92% 64 Gallon Residential $78.12 $78.84 $0.72 0.92%
96 Gallon Residential $113.72 $114.77 $1.05 0.92%
Sample rate categories represent 100% of residential customers Commercial -Monthly Rates
32 Gallon Cart $48.23 $48.67 $0.44 0.92%
64 Gallon Cart $88.58 $89.39 $0.81 0.92%
96 Gallon Cart $128.83 $130.02 $1.19 0.92%
1 Yard - 1 time / wk $206.36 $208.26 $1.90 0.92%
2 Yard - 1 time / wk $412.72 $416.52 $3.80 0.92%
3 Yard - 1 time / wk $619.08 $624.78 $5.70 0.92%
3 Yard - 2 times / wk $1,289.51 $1,301.37 $11.86 0.92% 4 Yard - 1 Time / wk $825.44 $833.03 $7.59 0.92%
4 Yards - 2 times / wk $1,702.23 $1,717.89 $15.66 0.92% Represents 75% of 2023 commercial customers
Drop Box - Rates Per Service
20 Yard Loose $1,161.40 $1,172.08 $10.68 0.92%
30 Yard Loose $1,742.10 $1,758.13 $16.03 0.92%
40 Yard Loose $2,322.80 $2,344.17 $21.37 0.92%
Represents 87% of 2023 non-compacted Drop Box Subscriptions 30 Yard Compacted $3,484.20 $3,516.25 $32.05 0.92%
Represents 16% of the 2023 compacted Drop Box Subscriptions Handy Hauler Available To Residents $270.00 $272.48 $2.48 0.92% 617
Attachment 6
Proposed
Reference 3 City Dublin % Proposed Current % Increase
Residential Pleasanton Livermore Castro Valley San Ramon Average Basic Rate From Avg Rate over Prior FY 1 Can Residential (32-35 Gallon) 31.55$

44.60$

53.39$ 50.78$ 49.59$ 42.92$ -18.30% 42.53$ 0.92% 1 Can Residential (64-70 Gallon) n/a 66.26$

92.73$ 83.61$ 80.87$ 78.84$ -2.51% 78.12$ 0.92% 1 Can Residential (90-96 Gallon) 55.04$
103.47$
132.04$ 133.17$ 122.89$ 114.77$ -6.61% 113.72$ 0.92% Residential Notes:

Dublin: Basic rate includes 32-gallon garbage can (weekly pick-up);Weekly 64-gallon organics can; Weekly 64-gallon curbside recycling can; lager size and/or additional organic and recycling carts available free upon request; compost give-back and 3 on-call bulky waste clean-ups per year including items such as electronic waste, household batteries, tires, white and brown goods.

Livermore: FY 2023-24; Basic rate includes 32-gallon garbage can (weekly pick-up); Weekly 96-gallon organics can; Weekly 96-gallon curbside recycling can.

San Ramon: Calendar Year 2024 Rates, Basic rate includes 32-gallon garbage can (weekly pick-up); Two weekly 64-gallon green waste can supplied by Company. ; at no extra cost; Two 64-gallon curbside recycling and organics cans or 96-gallon can available at no extra cost, and 3 special clean-ups per year.

Castro Valley: Fiscal Year 2023-24 Rates - 32 Gallon Service includes 32 gallon trash cart, 32 gallon green/food scrap cart and 32 gallon recycling cart. 96 Gallon service inlcudes a 96 gallon trash cart, 96 gallon green/food scrap cart and a 96 gallon recycling cart. Residents can request an additional recycling cart at no additional cost Pleasanton: FY 2023-24 Rates; 35 Gallon Service includes 35 gallon trash cart, 96 gallon green/food scrap cart and 96 gallon recycling cart. 96 Gallon service includes a 96 gallon trash cart, 96 gallon green cart and a 96 galon recycling cart. Both services have weekly pickups Reference 3 City Proposed % Proposed Current % Increase Commercial Pleasanton Livermore Castro Valley San Ramon Average Dublin From Avg Rate over Prior FY 1 Yard - 1 time / wk 141.23$
130.71$ $227.00 249.37$
202.36$ 208.26$ 2.91% 206.36$ 0.93% 2 Yard - 1 time / wk 282.42$
261.40$ $397.84 463.17$
374.14$ 416.52$ 11.33% 412.72$ 0.93% 3 Yard - 1 time / wk 423.66$
392.12$ $552.06 641.25$
528.48$ 624.78$ 18.22% 619.08$ 0.93% 3 Yard - 2 times / wk 882.55$
816.84$ $1,004.58 1,282.54$
1,034.65$ 1,301.37$ 25.78% 1,289.51$ 0.93% 4 Yard - 1 Time / wk 564.89$
522.83$ $847.49 783.71$
718.01$ 833.03$ 16.02% 825.44$ 0.93% 4 Yards - 2 times / wk 1,176.77$ 1,089.14$ $1,617.05 1,567.45$ 1,424.55$ 1,717.89$ 20.59% 1,702.23$ 0.93% Castro Valley: charges 67% of the commercial garbage rate for recycling and 124% for organics Dublin: charges 50% of the regular commercial rate for Organics and 25% for commercial recycling San Ramon: charges 50% of the regular commercial rate for commercial recycling and organics Livermore: charges for recycling and organics at 80% of the regular commerical rate.

Pleasanton: Charges 80% of the commercial rate for recycling and organics Drop Box
20 Yard Loose 1,148.00$ 780.49$ $1,041.73 1,627.88$ 1,150.03$ 1,172.08$ 1.92% 1,161.40$ 0.93% 30 Yard Loose 1,527.81$ 1,134.61$ $1,670.45 1,871.63$ 1,558.90$ 1,758.13$ 12.78% 1,742.10$ 0.93% 40 Yard Loose 1,907.61$ 1,488.74$ $2,227.07 2,115.33$ 1,943.71$ 2,344.17$ 20.60% 2,322.80$ 0.93% 30 Yard Compacted 2,667.19$ 3,012.89$ $3,109.17 3,142.37$ 3,088.14$ 3,516.25$ 13.86% 3,484.20$ 0.93%,$ Pleasanton: Charges a $388 monthly rental fee
Livermore: rates do not include the cost of disposal/processing, which is assesed after collection. Staff has included an estimate cost with the above for comparison.

San Ramon: charges a one ton minimum; Staff has included a probable disposal cost for comparison purposes.

Every effort has been made to assure the accuracy of the information and comparison of similar levels of service according to our understanding of other agency rates.

Comparison With Proposed Rates

LOCAL AREA RATE COMPARISON
2024 Garbage Rate Comparison Survey (Prepared: June 6, 2024) 618
Adoption of Rates for
Garbage Collection, Disposal,
and Recycling
June 25, 2024
619
Background
• Agreement with AVI provides for an annual rate
adjustment.
• Adjustments are based on CPI Indexes, number of
billed units serviced, tonnage collected and disposal
fees.
• Third Party Financial Review (every three years).
• Results in a 0.92% ($0.39 per month) increase.
620
Dublin Rates
• City of Dublin Basic Residential Service - $42.92
• Basic Residential Services is included on Property Tax.

Current Year
Rates
Proposed
Rates
Monthly
Difference
Annual
Difference
$42.53 $42.92 $0.39 $4.68
621
Financial Review
• Engaged HF&H
• T wo Part Review
– Review operations and related documents
– Compensation review (audited financial
statements)
622
Financial Review
• Part1 – Review operations and related documents
– Financial Statements
– City Fees
– T onnage Reports
– Route Operation Statistics
– Revenue
– Billing
– Contractor Compensation Calculation
• No Discrepancies Found
623
Financial Review
• Part 2 – Compensation Review
– Industry Standard 90% operating margin
– HF&H determined revenue exceeded 90% threshold by
$292,182.

FY 2022-23
(Actual)
FY 2022-23
(Audit)
Difference (+/-)
Total Revenue
Required $26,362,772 $26,070,590 ($292,182)
624
Financial Review
FY 2022-23
(Audited)
FY 2023-24
(Audited)
FY 2024-25
Total Revenue
Required $26,070,590 $27,695,830 $28,782,204
• Reduced revenue requirements for FY 2022-23
and FY 2023-24 to calculate FY 2024-25.
625
Annual Rate Adjustments
• Refuse Rate Index Adjustment (RRI)
– Based on changes to four Consumer Price Index (CPI), weighted based on AVI’s annual costs.
• Annual Growth (AG)
– Compares revenue at two points in time (Prior Year -January & December) to capture increase in number of units served. Note: If change is negative, set at 0%.
• Approved Tip Fee (ATF)
– Increase in per ton charges for landfill fees for waste. • Annual T onnage (AT)
– Change in amount of year-over-year total refuse disposed (Garbage, Organics, Recycling).
626
Overview of Cost Elements

1. Collections Element
– Cost associated with the collection of garbage, organics and recycling including:
• Salaries & Benefits
• Equipment Operation & Maintenance
• Material Processing
• General Administration Costs
• Operating Ratio
– Annual Adjustment Calculated
• RRI Increase (RRI) & Annual Growth (AG)
627
Overview of Cost Elements

2. Commercial Recycling Elements
– T o incentivize AVI to increase commercial recycling
– Annual Adjustment calculated
• RRI Increase (RRI) and Annual T onnage (AT)

3. Container Compensation Element
– Represents the cost of replacing carts and bins
– Annual Adjustment calculated
• Annual Growth Factor (AG)
628
Overview of Cost Elements

4. Waste Disposal
– City has agreement with Waste Management
– Annual Adjustment Calculated
• Annual T onnage (AT) and Annual Tip Fee (ATF)

5. Recycling Disposal
– Recyclable Material processed at ACI – San Leandro
• City does not have an agreement (Pay Market Rate)
– Annual Adjustment Calculated
• Annual T onnage (AT) and Annual Tip Fee (ATF)
629
Overview of Cost Elements

6. Organics Disposal
– Non-Commercial Organics processed at Waste Management Central Valley Compost or Altamont Pass Organic Facility – Commercial Organics processed at Recology’s Blossom Valley Facility
• AVI has 3-year agreement in place
– Annual Adjustment Calculated
• Annual T onnage (AT) and Annual Tip Fee (ATF)
630
Overview of Cost Elements

7. Vehicle and Administration Element
– T o capture all costs associated with replacing 2/3rds of fleet and all other capital assets
– Costs will be reconciled once vehicles are purchased
– Not updated by annual adjustments

8. Fee Element
– Amount paid to City for franchise and administrative fee – Adjusted annually based on a percentage of AVI’s revenue 631
Annual Rate Adjustment
Elements FY 2023-24
(Audited)
FY 2024-25
(Proposed)
Difference
Collection Element $15,732,240 $16,539,874 $807,634
Commercial Recycling
Compensation Element $29,399 $47,717 $18,318
Disposal Compensation
Element $1,338,234 $1,267,481 ($70,753)
Container Compensation
Element $330,711 $335,043 $4,332
Recycling Disposal Element $1,196,893 $1,157,932 ($38,961) Organics Disposal Element $989,828 $1,101,963 $112,135
Vehicle and Administration
Element $1,611,549 $1,611,549 $0
Fee Compensation Element $6,466,976 $6,720,645 $253,669 To t a l $27,695,830 $28,782,204 $1,086,374
632
Recommendation
• Conduct the Public Hearing, Deliberate and Approve
the Resolution Amending the Schedule of Service Rates
for Integrated Solid Waste Services; and
• Approve the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and
Recycling Service Fees for Fiscal Year 2024-2025.
633

STAFF REPORT

CITY COUNCIL

Page 1 of 3 ends

Agenda Item 6.2
DATE: June 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Adoption of Master Fee Schedule
Prepared by: Darlynn Haas, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider adoption of a new Master Fee Schedule (MFS), based on information contained in the User Fee Study and Cost Allocation Plan presented to the City Council on June 4, 2024. The proposed MFS also includes an annual adjustment to Parks and Community Services Fees, which were reviewed and recommended for approval by the Parks and Community Services Commission at its April 15, 2024 meeting.

STAFF RECOMMENDATION:

Conduct the public hearing, deliberate, and adopt the Resolution Adopting a Master Fee Schedule for Services Provided by the City.

FINANCIAL IMPACT:

The fiscal impact will be based on the activity levels after the new fees are adopted and in place.

Based on the activity levels from Fiscal Year 2023-2024, an additional $848,605 would be recovered as follows:

Type Projected Revenue
2023 Fee Study Updates $570,679
Technology Fee $150,000
Credit Card Fee $127,926
Total $848,605
The projected increase in revenue does not include Parks and Community Services fees.

DESCRIPTION:

Background
At the City Council meeting on June 4, 2024, the City Council received an informational report 634

Page 2 of 3 ends

related to the results of the City’s comprehensive User Fee Study and Cost Allocation Plan. (Attachment 3).

The City’s current fee and cost recovery model was developed using budgetary data from Fiscal Year 2017-18 and was adopted by the City Council in June 2018. Certain fees have been updated annually to keep pace with increases in the City’s costs for providing services, based on changes in the preceding December Consumer Price Index (Bureau of Labor Statistics, San Francisco-Oakland Urban Wage Earners and Clerical Workers) as prescribed by the City’s User Fee Policy.

The updated User Fee Study and Cost Allocation Plan will allow the City to establish a Master Fee Schedule (MFS) that is based on actual current costs, which ensures fairness and equity of fees and that fee amounts are defendable against an audit.

Proposed Master Fee Schedule
The MFS reflects feedback provided by the City Council at the June 4 meeting during the discussion on the User Fee Study. It also includes Parks and Community Services (PCS) fees, which are not required to be included as part of a fee study but are set at market rate. These fees are reviewed and updated annually according to the PCS Pricing Policy adopted by the City Council in June 2016. The Pricing Policy allows the fees to be set annually as part of the MFS, provides a certain level of authority to the PCS Director to increase rates during the year (up to 20%) provided that these fees are then documented in the upcoming Master Fee Schedule, and allows the PCS Director to establish rates during the fiscal year should new classes be added during that period. The PCS Commission reviewed the recommended fees for Fiscal Year 2024-25 at its April 15, 2024 meeting and recommended them for City Council’s approval. The Staff report provided to the Commission, which highlights proposed adjustments, is included as Attachment 4 to this report.

With approval of the MFS, all non-development-related fees would become effective July 1, 2024 with all development fees becoming effective for work performed beginning September 1, 2024.

State Law dictates “Any action adopting a fee or charge, or increasing a fee or charge adopted, upon a development project…which applies to the filing, accepting, reviewing, approving, or issuing of an application, permit, or entitlement to use shall be… effective no sooner than 60 days following the final action on the adoption of the fee or charge or increase in the fee or charge.” Staff is recommending Development Fees go into effect at the beginning of the month to minimize additional administrative work for both City staff and City contractors.

With the exception of certain fees, (those set by statute and PCS fees) the MFS will be updated annually to reflect changes in CPI, per the City’s User Fee Policy.

STRATEGIC PLAN INITIATIVE:

None.
635

Page 3 of 3 ends

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

A notice was placed in the East Bay Times on June 8, 2024 and June 15, 2024, notifying the community of the City Council’s consideration of proposed changes to existing fees and overhead rates as well as new fees resulting from the fee study.

The City sent notices to “Interested Parties” who have notified the City Clerk of their interest in receiving notices regarding fee changes.

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Adopting a Master Fee Schedule for Services provided by the City 2) Exhibit A to the Resolution–City of Dublin Master Fee Schedule, FY 2024-25 3) June 4, 2024 Staff Report without attachments
4) April 15, 2024 PCSC Staff Report with Attachment 2 (Pricing Policy) 636
Attachment 1
Reso. No. XX-24, Item 6.2, Adopted 06/25/2024 Page 1 of 2 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

ADOPTING A MASTER FEE SCHEDULE FOR SERVICES PROVIDES BY THE CITY WHEREAS, the City of Dublin seeks to efficiently manage limited resources and in order to respond to increased service demands, it needs a variety of tools These tools provide assurance that the City has the best information and the best resources available to make sound decisions, fairly and legitimately set fees, maintain compliance with state law and local policies, and meet the needs of its constituency; and
WHEREAS, California local governments may charge fees for a number of services that they provide, including for processing applications for development of real property. These fee amounts may not exceed a reasonable estimate of the cost of providing the services. Fees in California are required to conform to the statutory requirements of the California Constitution, particularly provisions added by Proposition 218 and 26, and the California Code; and WHEREAS, the City retained the services of Matrix Consulting, Ltd. (Matrix) to assist with a comprehensive update of the fees-for-service for administrative services, fire, police, building, planning, housing and public works: engineering and environmental services. Working with City staff, Matrix calculated the full cost associated with providing those services, which includes both indirect and direct costs of labor and materials; and
WHEREAS, once the costs of providing services had been determined, City staff and Matrix were able to update fees to reflect the total recoverable amount that reflects the estimated reasonable cost of providing each service. The methodology for developing all fees is provided in a Cost Recovery Study, dated May 2024 (the “Report”). The Report is on file with the City Clerk.

The proposed fees are set forth in Exhibit A to this Resolution; and WHEREAS, fees and charges for recreation programs set forth in Exhibit A were reviewed by the Parks and Community Services Commission on April 15, 2024, prior to being presented to the City Council for consideration; and
WHEREAS, a public hearing has been noticed and held in accordance with Government Code Sections 6062a, 66016, 66017 and 66018. At least 10 days prior to the public hearing, the City made available to the public data indicating the estimated cost required to the services for which the fees are charged and the revenue sources anticipated to provide the service; and WHEREAS, the California Environmental Quality Act (CEQA) does not apply to the amendment of these fees, pursuant to Sections 15061 and 15273 of the State CEQA Guidelines because the fees will be collected for the purposes of meeting operational expenses and maintaining service to those that request it. While development fees will be collected at the application stage of the project, CEQA review will take place during the processing of the project.

Therefore, it can be seen with certainty that the adoption of this Resolution establishing processing fees will not have a significant effect on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin adopts the Master Fee Schedule attached as Exhibit A.
637
Reso. No. XX-24, Item 6.2, Adopted 06/25/2024 Page 2 of 2 BE IT FURTHER RESOLVED, that fees identified as Non-Development fees in said Master Fee Schedule, shall be effective beginning July 1, 2024. Fees identified as Development fees in said Master Fee Schedule shall be effective September 1, 2024. For those items billed as “time and materials,” the fees and overhead rates shown in Exhibit A shall be applicable to services provided beginning September 1, 2024.

BE IT FURTHER RESOLVED, that upon adoption of this resolution it shall supersede fees identified in the following Resolutions previously adopted by the City Council: Resolution 85-18 (Adopting a Master Fee Schedule for Services Provided by the City and Resolution 67-23 (Adopting an Annual Update to the Master Fee Schedule for Services Provided by the City).

BE IT FURTHER RESOLVED, that except as otherwise designed in Exhibit A, the fees therein shall be automatically adjusted annually using the adjustment methodology in Resolution No. 160-12 Establishing a User Fee Cost Recovery Policy adopted by the City Council on September 4, 2012.

PASSED, APPROVED AND ADOPTED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
638
Attachment 2
Exhibit A
CITY OF DUBLIN MASTER FEE SCHEDULE, FY 2024-25
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Section 1.0: General & Administrative
120 Photocopies – (first page or 1-page document) Reproduction of documents / cost for first page $0.50* $0.50* 121 Photocopies – (each additional page ) Reproduction of documents / cost per page after first page $0.10* $0.10* 122 Mailing of photocopies Documents where a physical copy is requested to be mailed / per mailing Actual Postage Actual Postage 123 Retrieval of public documents (Info Only - Established by State Law) Costs incurred for locating or collecting records / staff time No Charge – Is included in per page cost No Charge – Is included in per page cost 124 Copies of Political Reform Act 1974 Documents (Ca Govt Code 81008) (Info Only - E stablished by State Law), any related documents / per page $0.10* $0.10* 125 Political Reform Act Retrieval (Ca Govt Code 81008) (Info Only - Established by State Law) - retrieval of documents over 5 years old / per request includes multiple documents requested at the same time $5.00** $5.00** 126 Bound documents, reports including Budget; CAFR; etc. General documents which shall not exceed the combined cost if the per page rate in Fee #120/#121 is used / per document
Not to exceed actual cost – As determined
by City Manager or designee
Not to exceed actual cost – As determined
by City Manager or designee
Special Copies:
· Plans and Specifications For Construction
· Maps
· Aerial Photographs
128 General Overhead Unless defined elsewhere General City Overhead to be used for developing equivalent fees and charges / applied to actual costs

64.8%* 24.48%*
129 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / Case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead.

As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
130 Electric Vehicle Charging Station Fee Per kilowatt Hour fee (kWh) to help recover the cost of electricity to the City $0.33 cents per kWh plus EVCS service
surcharge while plugged in to City-owned
EV charging stations
$0.33 cents per kWh plus EVCS service
surcharge while plugged in to City-owned
EV charging stations
131 Passport Execution Fee The Department of State has set the acceptance fee at $35 for jurisdiction who process Passport application $35.00** $35.00**
132 Passport Application Fee
The Application Fee which is collected on behalf of the US Department of State, will be charged at the current rate as specified by the US Department of State. These costs may also include any charges for delivery of the application.

Actual Cost Actual Cost
133 Pasport Photo Fee Per session New $20.00
134 Digital Recording of Council Meetings Per CD/DVD/Flashdrive New $0.50 135 Technology Surcharge Percent of permit cost New 2%
136 Credit Card Transaction Fee Percent of transaction where applicable New 3% Section 1.1: Finance / Business License
160 First Returned Check Fee (Ca. Civil Code 1719 (a)(1) (Info Only - Established by State Law) Payments received via check when the payment is declined is declined by the bank / per check $25.00
Set by State Law**
$25.00
Set by State Law**
161 Subsequent Returned Check Fee (Ca. Civil Code 1719 (a)(1) (Info Only - Established by State Law) Payments received via check when the payment is declined is declined by the bank / per check after first $35.00
Set By State Law**
$35.00
Set By State Law**
162 Annual Business Registration (License) Annual Business License / per business $29.00 $29.00 164 New Business Registration (License) Registration fee $106.00 $106.00 165 Itinerant Business Registration (License) Daily to a maximum of 5 days / per day $48.00/day - Max. $240 per year Remove
166 Temporary Business Registration (License) Temporary places of sale / daily $48.00/day Remove 127 Construction project plans and specifications; maps; may include oversized pages / per document
Not to exceed actual cost – As determined
by City Manager or designee
Not to exceed actual cost – As determined
by City Manager or designee
Per Senate Bill 234, the City cannot impose a business license fee for small or large family daycare 639
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
167 Master Business Registration (License) Master license for organizer / per permitted event $44.00 Remove 168 Business License Transfer Dublin Municipal Code Transfer is substantially similar to the ownership existing before the transfer / per transfer $70.00 $70.00
169 Duplicate Business License Dublin Municipal Code Chapter Replace any license previously issued license $26.00 $26.00 170 Delinquent Business License Processing Fee Per License $29.00 $17.00 171 Contract Retention Escrow Fee Contractors may elect to have retention amounts paid to a third party escrow / per payment $73.00 $101.00
Section 1.2: Administrative Fees - Impact Fee Credit Agreement Administration 408 Impact Fee Credit Statement Per statement - Developers who request statements for credit balance $137.00 $159.00 409 Original/Transfer agreement to establish a Park Land/Affordable Unit Impact Fee Credit Flat fee $342.00 $249.00
410 Original/Transfer agreement to establish a Traffic Impact or Park Improvement Impact Fee Credit Flat fee $342.00 $249.00
411 Original/Transfer agreement to establish a Fire Impact Fee Credit Flat fee $342.00 $249.00 412 Impact Fee Credit Application Processing Fee Per invoice $155.00 $186.00 413 Impact Fee Credit Invoice Change Fee Flat fee $194.00 $234.00 Section 2.0: Police Services- General (Fingerprints / Records / Vehicles/ Development) 201 Livescan (Fingerprints) Fingerprinting / per application - Outside Agency /DOJ Fees charged separately $34.00 $39.00
202 Fingerprint Card Card / non-electronic prints - Outside Agency/DOJ Fees charged separately $52.00 $58.00 203 Police Report / Inspection Verification (Info Only - Established by State Law) Authorized release of a copy of a Police Report / per report $5.00 Flat** $5.00 Flat**
204 Records Subpoena (Subpoena Duces Tecum) Ca. Govt Code 6254(f) (1) and (2) (Info Only - Established by State Law) Response to subpoena) $15.00** $15.00** 205 Records subpoena: photos saved to CD Duplication of photo records / per CD $80.00 $158.00 206 Visa Letter Preparation of a Visa letter requested for foreign travel / per letter $77.00 $43.00 208 Fix-It Ticket Sign-Off Sign-off on ticket not issued by Dublin Police Services / per citation $10.00 $26.00 209 Repossessed Vehicle Release - Ca. Govt Code 41612 (Info Only - Established by State Law) -Process and provide release document / per release $15.00** $15.00**
210 Towed / Stored Vehicle Release Provide release documentation for towed and/or stored vehicle / per vehicle $100.00 $90.00 211 Vehicle Release - CA Vehicle Code 22651 Per Vehicle New $9.00 Section 2.1: Police Services- Permits
220 Alcohol Beverage Control (ABC) – One Day Permit Issuance of documents required for an application to ABC / per application (Police Chief may waive for Dublin-based non-profit) $94.00 $187.00 221 Bingo Permit (Dublin Municipal Code Chapter 5.44) Annual license issuance per the Municipal Code / per application $136.00 $166.00 222 Dance Permit (Dublin Municipal Code Chapter 5.52) Processing of a dance permit per the municipal code / per permit $136.00 $200.00 223 Fortune Teller Permit (Dublin Municipal Code Chapter 4.08) Processing of a fortune teller permit per the municipal code / per permit $136.00 $200.00 224 Gun Dealer Permit Processing of a Gun Dealer permit / per permit $273.00 $357.00 225 Massage Establishment – Initial (Dublin Municipal Code Chapter 4.20) Processing of a massage establishment permit per the municipal code / per location $464.00 $357.00
226 Massage Establishment – Yearly (Dublin Municipal Code Chapter 4.20) Annual permit after initial massage establishment permit / per permit $296.00 $293.00 640
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
228 Parade Permit (Dublin Municipal Code Chapter 5.12) Processing of a parade permit per the municipal code / per event (permit only - service charges per 5.12.100 additional) $254.00 $124.00 229 Peddler Permit (Dublin Municipal Code Chapter 4.16) Processing of a peddler permit per the municipal code / per application $273.00 $124.00 230 Secondhand Dealer Permit (Dublin Municipal Code Chapter 4.12) Processing of a secondhand dealer permit per the municipal code / per permit $273.00 $124.00
231 Taxi Company (Owner) Permit - Initial (Dublin Municipal Code Chapter 6.76) Processing of a taxi company (owner) permit per the municipal code / per initial permit $273.00 $286.00
232 Taxi Company (Owner) Permit – Renewal (Dublin Municipal Code Chapter 6.76) Annual permit after initial Taxi Company (owner) permit / per permit $273.00 $124.00 233 Taxi Driver (Operator) Annual Permit – (Dublin Municipal Code Chapter 6.76) Annual permit Taxi Driver (operator) permit / per permit $273.00 $124.00 234 Tobacco Retailer License (Dublin Municipal Code Chapter 4.40) Annual license issuance per the Municipal Code / per license $344.00 $102.00 235 Massage Establishment - Employee Change Form Per application New $102.00 236 Massage Establishment - Amendment to Operations Per application New $102.00 237 Sidewalk Vending Permit Each New $102.00
238 Sidewalk Vending Permit - Amendment Each New $102.00 Section 2.2: Police Services- Hourly Rates
PS1 Sheriffs Technician Hourly rate for special services not otherwise defined / per hour $110.00 $119.00 PS2 Sheriff’s Deputy Hourly rate for special services not otherwise defined / per hour $220.00 $213.00 PS3 Sheriffs Sergeant Hourly rate for special services not otherwise defined / per hour $254.00 $255.00 Section 4.1: Fire Prevention Services Plan Review & Inspection Plan Review & Inspection
240 New Construction up to 5000 sq. ft. Per application $670.00 $670.00 $557.00 241 New Construction 5000 sq. ft. to 45,000 sq. ft. Per application $1,443.00 $1,443.00 $1,193.00 242 New Construction >45,000 sq. ft. Per application $1,885.00 $1,885.00 $1,709.00 243 Tenant Improvement up to 5000 sq. ft. Per application $449.00 $449.00 $408.00 244 Tenant Improvement 5000 sq. ft. to 45,000 sq. ft. Per application $560.00 $560.00 $584.00 245 Tenant Improvement >45,000 sq. ft. Per application $670.00 $670.00 $760.00 246 Custom Single-Family Residence Per application $339.00 $339.00 $408.00 247 Processing, Review, Inspection & Approval of Licensed Care Facilities Per application $407.00 $407.00 $219.00 248 Review and Approval of Improvement plans and/or maps Per application $275.00 $275.00 $244.00 Fire Alarm Systems – (New or Tenant Improvements)
250 Fire Alarm System < 50 devices Per application $670.00 $670.00 $463.00 251 Fire Alarm System > 50 devices Per application $1,223.00 $1,223.00 $1,167.00 252 High-rise System Per building $1,995.00 $1,995.00 Remove Fixed Fire Protection Systems
260 Medical Gas System Per system $670.00 $670.00 $463.00 261 Hood Duct System Per system $670.00 $670.00 $463.00 262 Halon or Clean Agent Per system $780.00 $780.00 $463.00 263 Spray Booth per booth Per system $560.00 $560.00 $463.00 Automatic Fire Sprinkler Systems, Commercial– (New or Tenant Improvements) 270 System < 20 heads Base fee per system $560.00 $560.00 $626.00 271 System > 20 heads Base fee per system $1,112.00 $1,112.00 $1,142.00 272 Plus amount per head in excess of 100 heads Per head $7.00 $7.00 $14.00 273 Underground Water Supply Per system / tap $1,112.00 $1,112.00 $790.00 Automatic Fire Sprinkler Systems, Residential– (New and Alterations) 275 NFPA 13 D master plan check and inspection Per system $890.00 $890.00 $953.00 The fees for all plan review and inspection, fire alarm systems, fixed fire systems, and automatic fire sprinkler systems include one inspection and one re-inspection for each inspection type (e.g. weld, hydro, rough, pre-pour, functional, final, etc.). If a permit applicant elects to split inspections into small pieces such as by floor or by system; additional inspection fees will be due based upon the hourly rate. 641
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
276 Additional permits for already approved master plan Per application $670.00 $670.00 $764.00 277 NFPA 13R system (per unit, per building) Per unit up to 50 units. $890.00 $890.00 $1,142.00 278 NFPA 13 System Per unit up to 50 units /Per System $1,223.00 $1,223.00 $1,142.00 279 Underground Water Supply Per system / tap $1,223.00 $1,223.00 $790.00 Section 4.2: Fire Prevention Services Regulated Activities 300 Annual Permits - Group 1 Aerosol, Open Flames & Candles, Fire Hydrants and Valves, Open Burning, Open Flames and Torches $116.00 Remove
301 Annual Permits - Group 2
Carbon Dioxide Systems, Cellulose Nitrate Film, Combustible Fiber Storage, Compressed Gases, Cryogenics, Dry Cleaning Plants, Combustible Dust Producing Operations, Floor Finishing, Fruit & Crop Ripening, Fumigation, Repair Garages, HPM Facilities, Hot Work Operations, LP Gas, Liquid or Gas Fueled Equipment in assembly buildings, Lumberyards, Motor Fuel Dispensing Facilities, Rooftop Heliports, Wood Products, Magnesium, Misc.

Combustible Storage, Organic Coatings, Industrial Ovens, Cutting and Welding, Storage of Scrap Tires
$176.00 Remove
302 Annual Permits - Group 3 Temporary Membrane Structures and Tents >400 sq. ft. $236.00 Remove 303 Annual Permits - Group 4
Aviation Facilities, Amusement Buildings, Carnivals & Fairs, Exhibits & Trade Shows, Explosives, Flammable or Combustible Liquids, Hazardous Materials, High Piled Storage, Places of Assembly, Pyrotechnical Special Effects Material, Pyroxylin Plastics, Refrigeration Equipment, Spraying & Dipping Operations, Production Facilities, Live Audiences
$296.00 Remove
304 Annual Permits - Group 5 Tire Rebuilding Plants $417.00 Remove 305 Annual Permits - Group 6 Waste Handling $537.00 Remove 306 Annual Permits - Group 7 Covered and Open Mall Buildings $778.00 Remove 307 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / Case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead.

As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
308 Fire Code Operational Permits Base (Min. 1 hr) New $163.51 309 Each Addl. Hour Each Additional Hour New $163.51
Section 4.3: Fire Works Displays & Sales
Fire Works Displays
350 Display Aerial Base Fee Per event $359.00 $790.00
351 Additional amount per shell group 60 shells If applicable added to base fee $154.00 Remove 352 Additional amount per shell group 61-120 shells If applicable added to base fee $275.00 Remove 353 Additional amount per shell group 121-181 shells If applicable added to base fee $275.00 Remove 354 Additional amount per shell group 181-240 shells If applicable added to base fee $275.00 Remove 355 Additional amount per shell group > 241 shells If applicable added to base fee $395.00 Remove Fire Works Sales
356 Fireworks Stand Application Processing and administration of fireworks stands $159.00 $165.00 357 Fireworks Stand Inspection Cost to inspect sales locations $220.00 $164.00 Section 4.4: Fire Prevention Services- Hourly Rates
FR1 Deputy Fire Marshall Hourly rate for special services not otherwise defined / per hour $220.00 Remove FR1 Fire Plan Checker II Hourly rate for special services not otherwise defined / per hour $220.00 $189.00 FR2 Fire Code Compliance Officer Hourly rate for special services not otherwise defined / per hour $121.00 $164.00 Section 5.1: Housing Services Program Fees
In order to incentivize accessory dwelling units (ADUs): 1) an ADU less than 750 square feet; and 2) ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years are not subject to these City permit fees, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code, the scope of work beyond the establishment of the ADU, and/or enforcement fees are not eligible for this fee waiver.

Waived for ADUs less than 750 square feet and ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years, if a homeowner/contractor agrees to use AVI for handling construction and demolition debris, rather than self-haulers, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code and the scope of work beyond the establishment of the ADU are not eligible for this fee waiver. 642
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
501 Below Market Ownership Units - Transaction Fee Administration of the “For Sale” Inclusionary units / per unit per change in ownership – Including Initial $3,057.00 $3,944.00
502 Secondary Below Market Rate Unit - Transaction Fee Administration of the “Second Units” designated to meet Affordable Program requirements / per unit per change in ownership – including Initial $1,708.00 $1,574.00 504 Annual Below Market Rate Rental Monitoring Fee - 20 units or less Rental developments with Inclusionary units / per development with restricted rent $1,428.00 $2,533.00
505 Annual Below Market Rate Rental Monitoring Fee - 21 to 100 units Rental developments with Inclusionary units / per development with restricted rent
$2,321.00 $3,461.00
506 Annual Below Market Rate Rental Monitoring Fee - 101 + units Rental developments with Inclusionary units / per development with restricted rent
$3,343.00 $5,183.00
507 Annual Below Market Rate Rental Monitoring - Follow Up Compliance Fee First follow up (base fee); additional follow up audits T&M First Follow up $510.00 Additional - T&M
First Follow up $265
Additional - T&M
508 Below Market Rate Unit - Refinance Administrative Fee Administrative cost for document preparation and research when an inclusionary unit requires City approval / per request $1,140.00 $675.00 509 Secondary Below Market Rate Unit - Refinance Administrative Fee Administrative cost for document preparation and research when a secondary inclusionary unit requires City approval / per request $643.00 $888.00 510 First time home loan program (below-maket-rate property) - administrative fee Administrative charge for review and approval of first time home buyer loan / per loan approved
$2,158.00 $1,631.00
511 First time home loan program (market-rate-property) - administrative fee Administrative charge for review and approval of first time home buyer loan / per loan approved $2,158.00 $4,377.00
Section 6.1: Planning Division
Use Permits (TUP/CUP)
550 Minor Use Permit (Including Major Amendments) Per application $1,199.00 $1,199.00 $1,331.00 551 Minor Use Permit – Minor Amendment Per application $299.00 $299.00 $788.00 552 Minor Use Permit – Major Amendment Per application - Consolidated with Fee #550 $1,199.00 $1,199.00 Remove 553 Conditional Use Permit (CUP) / (Approval considered by Planning Commission) Per application $1,798.00 $1,798.00 $2,498.00 554 Non-Residential Conditional Use Permit (CUP) / (Can be approved by Zoning Administrator)
Per application $1,798.00 $1,798.00 Remove
555 Residential Conditional Use Permit (CUP) / (Approval considered by Planning Commission) Per application $2,997.00 $2,997.00 Remove
556 Residential Conditional Use Permit (CUP) / (Can be approved by Zoning Administrator) Per application $2,997.00 $2,997.00 Remove 559 Conditional Use Permit – Minor Amendment (Administrative Determination) Per request $599.00 $599.00 $788.00 560 Conditional Use Permit – Time Extension (Administrative Determination) Per request $419.00 $419.00 $227.00 561 Conditional Use Permit – Time Extension (Planning Commission Determination) Per request $1,798.00 $1,798.00 $1,259.00 562 Temporary Use Permit - Minor Per application $299.00 $299.00 $213.00 563 Temporary Use Permit – Major Per application T&M T&M T&M 564 Temporary Use Permit – Temporary Outdoor Seating
Per application. This fee shall be valid until the City’s applicable American Rescue Plan Act budget allocation is exhausted, or until September 30, 2023, whichever occurs first. Upon expiration, this fee shall be superseded by Fee #562 (Temporary Use Permit - Minor).

T&M T&M T&M
Zoning Clearance-General
570 Accommodations for persons with disabilities Review Per application No Fee No Fee No Fee 571 Banner / Balloon/Searchlight Per sign / balloon $119.00 $119.00 $168.00 572 Indoor recreational Facilities/Day Care Center/Scarlett Court Per application $599.00 $599.00 $673.00 574 Zoning Clearance-General Per application $89.00 $89.00 $126.00 575 Zoning Clearance – Housing Projects Eligible for Streamlined Approval Per application T&M T&M T&M For all activities noted as Time and Materials (T&M), the cost shall be determined using composite City Staff rates and designated overhead factors. Overhead shall also be applicable to any work contracted by the City. An initial deposit shall be made by the applicant as determined by City Staff based on the scope and complexity of the project. Additional deposits shall be collected as necessary during processing. Any applicant funds remaining after completion of the project shall be refunded to the applicant.
643
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
576 Zoning Clearance – SB 9 Unit Developments Per application T&M T&M T&M Variance
580 Non-Residential Variance Per application T&M T&M T&M 581 Residential Variance Per application T&M T&M T&M
Site Development Review (SDR)
590 Site Development Review - General Per application T&M T&M T&M 591 Site Development Review – Residential Additions > 500 sq. ft. Per application T&M T&M T&M 592 Site Development Review – Single Sign (Master Sign Program is handled as a Site Development Review-General) Per Sign $389.00 $389.00 $505.00 593 Site Development Review Waiver Per request $419.00 $419.00 $657.00 594 Site Development Review Waiver for Projects' with Development Deposit Account Time & Material T&M T&M T&M
595 Site Development Review – Time Extension (Administrative Determination) Per request $269.00 $269.00 $277.00 596 Site Development Review – Time Extension (Planning Commission Determination) Per request $1,349.00 $1,349.00 $1,388.00 597 Site Development Review Waiver – Permanent Outdoor Seating Per application. This fee shall be valid until the City’s applicable American Rescue Plan Act budget allocation is exhausted, or until September 30, 2023, whichever occurs first. Upon expiration, this fee shall be superseded by Fee #593 (Site Development Review Waiver).

T&M T&M T&M

PLANNED DEVELOPMENT (PD) PROCESSING
600 Planned Development Application (Stage 1 / Stage 2) Per application T&M T&M T&M 601 Planned Development Minor Amendment –(Administrative Determination) Per application $613.00 $613.00 $644.00 602 Planned Development Minor Amendment for Project's with Development Deposit Account Time & Material T&M T&M T&M
603 Planned Development Minor Amendment – (Planning Commission Determination) Per application T&M T&M T&M
604 Planned Development Major Amendment – (City Council Determination) Per application T&M T&M T&M Section 6.2: Other Planning Fees
Other Charges
610 Appeal of Action by Applicant Per appeal T&M T&M T&M 611 Appeal of Action by member of public (non-applicant) Per appeal $239.00 $239.00 $246.00 612 Estoppel Certificate – Development Agreement Per certificate prepared when requested by entity not a party to the Development Agreement $279.00 $279.00 $287.00
613 Heritage Tree Removal Permit Per Application $299.00 $299.00 $308.00 614 Preparation of Mailing Address Labels (Noticing Requirements) Per set of labels $77.00 $77.00 $79.00 615 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
616 General Plan Amendment Time & Material T&M T&M T&M
617 Specific Plan Amendment Time & Material T&M T&M T&M 618 Tentative Map Time & Material T&M T&M T&M
619 Development Agreement Time & Material T&M T&M T&M
620 Lot line adjustment Time & Material T&M T&M T&M
621 Building division permit referral *** Per application $163.00 $163.00 $168.00 644
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Section 6.3: Planning Composite Hourly Rates & Overhead PL1 Composite City Planning Staff Hourly Rate (Includes Overhead) Per Hour for T&M activities $330.00 $330.00 $337.00 PL3 Overhead Rate - Applied to actual costs incurred for consultant services and expenses billed under T&M Percentage applied to City costs 30.0%* 30.0%* 45.0%* Section 7.1: Building and Safety Division – Building Permits (Total Valuation) Building Permits Based on Valuation Formula / $ Valuation 700 $0-$500 Per calculated valuation $50.00 $50.00 $50.00 701 $501-$1,000 Per calculated valuation $121.00 $121.00 $177.00 702 $1,001-$2,000 Per calculated valuation $185.00 $185.00 $232.00 703 $2,001-$3,000 Per calculated valuation $254.00 $254.00 $281.00 704 $3,001-$4,000 Per calculated valuation $289.00 $289.00 $320.00 705 $4,001-$5,000 Per calculated valuation $351.00 $351.00 $382.00 706 $5,001-$10,000 (first $5000) Per calculated valuation $351.00 $351.00 $382.00 707 $5,001-$10,000 (each additional $1000 or fraction thereof) Per calculated valuation $61.00 $61.00 $82.00 708 $10,001-$50,000 (first $10,000) Per calculated valuation $656.00 $656.00 $794.00 709 $10,001-$50,000(each additional $1000 or fraction thereof) Per calculated valuation $33.00 $33.00 $41.00 710 $50,001-$100,000 (first $50,000) Per calculated valuation $1,976.00 $1,976.00 $2,454.00 711 $50,001-$100,001 (each additional $1000 or fraction thereof) Per calculated valuation $32.00 $32.00 $47.00 712 $100,001-$500,000 (first $100,000) Per calculated valuation $3,576.00 $3,576.00 $4,839.00 713 $100,001-$500,000 (each additional $1000 or fraction thereof) Per calculated valuation $26.00 $26.00 $28.00 714 $500,001 and up (first $500,000) Per calculated valuation $13,976.00 $13,976.00 $16,333.00 715 $500,001 and up (each additional $1000 or fraction thereof) Per calculated valuation $14.00 $14.00 $16.00 716 $1,000,001-$5,000,000 (first $1,000,000) Per calculated valuation $20,976.00 $20,976.00 $24,424.00 717 $1,000,001-$5,000,000 (each additional $1000 or fraction thereof) Per calculated valuation $14.00 $14.00 $14.00 718 $5,000,001-$10,000,000 (First $5,000,000) Per calculated valuation $76,976.00 $76,976.00 $82,325.00 719 $5,000,001-$10,000,000 (each additional $1000 or fraction thereof) Per calculated valuation $14.00 $14.00 $10.00 720 $10,000,000+ (base) Per calculated valuation $146,976.00 $146,976.00 $135,780.00 721 $10,000,000+ (each additional $1000 or fraction thereof) Per calculated valuation $14.00 $14.00 $10.00 722 Demolition permits and removal of underground tanks Calculate using valuation factors above 50% of the fee calculation based on valuation
50%
of the fee calculation based on valuation
50%
of the fee calculation based on valuation
Building Permits which are not established as fixed fee shall be determined using the total valuation. In this case the fee due is based on: Occupancy and Construction Type; estimated cost of services and the Building, Residential, Mechanical, Plumbing, Electrical, Cal Green and Energy codes as adopted by the City Council including any amendments.

Calculation of the Building Permit fee to be collected shall be in accordance with the Table below. The determination of the valuation and annual adjustments to the valuation shall be made by the Building Official as authorized in Dublin Municipal Code section 7.28.430(E).

Fees 708, 710, 712, 714, 722 are calculated using cost per $1000 of the preceding Fee.

In order to incentivize accessory dwelling units (ADUs): 1) an ADU less than 750 square feet; and 2) ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years are not subject to these City permit fees, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code, the scope of work beyond the establishment of the ADU, and/or enforcement fees are not eligible for this fee waiver.

Waived for ADUs less than 750 square feet and ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years, if a homeowner/contractor agrees to use AVI for handling construction and demolition debris, rather than self-haulers, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code and the scope of work beyond the establishment of the ADU are not eligible for this fee waiver. 645
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Section 7.2: Building and Safety Division – Master Plan Check / Green Building Building Permits Based on Valuation Formula /$ Valuation Single Family detached tract housing (when using a Master Plan Check) 720 $100,001-$500,000 (first $100,000) Per calculated valuation $2,788.00 $2,788.00 $4,162.00 721 $100,001-$500,001 (each additional $1000 or fraction thereof) Per calculated valuation $13.00 $13.00 $12.00 722 $500,001 and up (first $500,000) Per calculated valuation $7,988.00 $7,988.00 $9,036.00 723 $500,001 and up (each additional $1000 or fraction thereof) Per calculated valuation $4.00 $4.00 $6.00 Building Permit State Surcharges
725 California Building Standards Commission Green Building Valuation Surcharge (Info Only) State fee required to be collected based on permit valuation $1.00**
for ea. $25,000 or
fraction thereof
$1.00**
for ea. $25,000 or
fraction thereof
$1.00**
for ea. $25,000 or
fraction thereof
726 Residential - California Strong Motion Instrumentation Program (SMIP) Surcharge (Info Only) State fee required to be collected based on permit valuation $0.13** per $1,000
$0.13**
per $1,000
$0.13**
per $1,000
727 Non-Residential - California Strong Motion Instrumentation Program (SMIP) Surcharge (Info Only) State fee required to be collected based on permit valuation $0.28** per $1,000
$0.28**
per $1,000
$0.28**
per $1,000
Section 7.3: Building and Safety Division – Residential Flat Fees Residential Building Permits - Flat Fees
730 Bathroom Remodel or Repair Per bathroom $448.00 $448.00 $571.00 731 Electrical Appliances Per Appliance - Installation of electrical appliances per “Service Explanation” #1
$124.00 $124.00 $207.00
732 Electrical Circuits (first) First or single circuit per “Service Explanation” #2 $124.00 $124.00 $230.00 733 Electrical Circuits (each additional) Fee for each additional circuit per “Service Explanation” #2 $21.00 $21.00 $23.00 734 Electrical Panels (first) First or single panel per “Service Explanation” #3 $184.00 $184.00 $209.00 735 Electrical Panels (each additional) Fee for each additional panel per “Service Explanation” #3 $57.00 $57.00 $65.00 736 Fireplace Insert Per single installation / per “Service Explanation” #4 and #5 $233.00 $233.00 $239.00 737 Garbage Disposal Per single installation / per “Service Explanation” #1 $101.00 $101.00 $118.00 738 Gas Piping System Per single installation / per “Service Explanation” #6 $229.00 $229.00 $304.00 739 Hot Tub / Spa Portable Per single installation “Service Explanation” #7 $229.00 $229.00 $304.00 740 HVAC System Per system / “Service Explanation” #8 $243.00 $243.00 $250.00 741 Kitchen Remodel or Repair (w/o structural modifications) Per permit, limited to one kitchen $756.00 $756.00 $837.00 742 Lawn Sprinkler System Per system for any lawn sprinkler or irrigation system $116.00 $116.00 $134.00 743 Motors Per “Service Explanation” #9 $243.00 $243.00 $321.00 744 Plumbing Fixture Per “Service Explanation” #1 and #2 $111.00 $111.00 $207.00 745 Roofing Replacement (Residential) For re-roofing a single family dwelling $259.00 $259.00 $311.00 746 Shower / tub replacement only Per unit $184.00 $184.00 $209.00 747 Solar System - Residential Rooftop Photovoltaic (Up to 15Kw) as defined by Government Code 66015
Per permit $450.00** $450.00** $450.00**
748 Solar System - Residential Rooftop Photovoltaic (for each Kw above 15 or fraction thereof) as defined by Government Code 66015
Each Kw above 15 of fraction thereof $15.00** $15.00** $15.00** 750 Solar Pool Heating System Per system (when not included with original pool permit) $357.00 $357.00 $363.00 751 Solar Water Heaters Per application $304.00 $304.00 $300.00 752 Ventilation Fan Per “Service Explanation” #10 $97.00 $97.00 $160.00 753 Water Heater Per “Service Explanation” #8 $111.00 $111.00 $150.00 754 Water Piping System Per single installation / per “Service Explanation” #6 $229.00 $229.00 $258.00 755 Window Replacements (first 5 windows) Per application containing 1-5 windows $221.00 $221.00 $349.00 In order to incentivize accessory dwelling units (ADUs): 1) an ADU less than 750 square feet; and 2) ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years are not subject to these City permit fees, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code, the scope of work beyond the establishment of the ADU, and/or enforcement fees are not eligible for this fee waiver.

Waived for ADUs less than 750 square feet and ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years, if a homeowner/contractor agrees to use AVI for handling construction and demolition debris, rather than self-haulers, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code and the scope of work beyond the establishment of the ADU are not eligible for this fee waiver.

The provisions for residential flat fees may be applied when the specific work involved is for a single dwelling unit and /or appurtenant accessory structures where there is no other work except the item listed herein. “Service Explanations” follow the Table. 646
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
756 Window Replacements (each additional window) Additional per window charge added to base 1-5 window charge on same application $11.00 $11.00 $13.00
757 Energy Storage System New New $301.00
758 EV Charger New New $301.00

SERVICE EXPLANATIONS FOR RESIDENTIAL FLAT FEES
1 2
3 4
5 6
7 8
9 10
Section 7.4: Building and Safety Division – Non-Residential Flat Fees Non-Residential Building Permits - Flat Fees
763 Solar Panel - Non-Residential Rooftop Photovoltaic (up to 50 Kw) Per Permit $1,000.00** $1,000.00** $1,000.00** 764 Solar Panel - Non-Residential Rooftop Photovoltaic (51 Kw-250 Kw) Per kilowatt between 51-250 $7.00** $7.00** $7.00** 765 Solar Panel - Non-Residential Rooftop Photovoltaic (above 251 Kw) Per kilowatt above 251 $5.00** $5.00** $5.00** 766 Replacement in - kind Heating and or Air conditioning units - First Unit Per unit - “Service Explanation” #8 $745.00 $745.00 $872.00 767 Replacement in - kind Heating and or Air conditioning units Each unit after first New New $172.00 768 Water heaters - standard Per water heater - "Service Explanation" #8 $184.00 $184.00 $279.00 769 Reroof Base (Initial square) Per initial square (10ft X 10ft) area $143.00 $143.00 $207.00 770 Reroof – Additional beyond base Each additional square (10ft x 10ft) area or fraction thereof $14.00 $14.00 $16.00 771 EV Charging Station (First Unit) Per unit New New $2,148.00 772 EV Charging Station (Each Station after the first) Per unit New New $172.00 Section 7.5: Building and Safety Division – Construction Debris & Demolition 773 Residential per C&D phase/bond required Per Phase $458.00 $458.00 Remove 774 Residential non-bonded project Per application $253.00 $253.00 Remove 775 Commercial - bonded Per application $458.00 $458.00 Remove 776 Commercial - non-bond Per application $253.00 $253.00 Remove 777 Bonded Per application $458.00 $458.00 $515.00
778 Non-bond Per application $253.00 $253.00 $267.00
Section 7.6: Building & Safety- Composite Hourly Rates & Overhead BS1 Composite City Building & Safety Staff Hourly Rate (Includes Overhead) Per hour for T&M activities $255.00 $255.00 $290.00 BS2 Overhead Rate – Applied to actual costs incurred for consultant services and expenses billed under T&M Percentage applied to City costs 30.0%* 30.0%* 45.0%* For installation, relocation, or replacement of any electrical appliance which requires plumbing installation such as garbage disposal, dishwasher, etc., (includes all necessary circuits, outlets, switches, receptacles, fixtures, water piping, and waste and vent piping).

For installation, alteration or replacement of an electrical circuit (includes all necessary outlets, switches, receptacles, and lighting fixtures).

For installation, relocation or replacement of temporary power poles, power pedestals, subpanels or service upgrades (includes all necessary circuits, outlets, switches, receptacles, fixtures).

For the installation, relocation or replacement of each vent or factory-built chimney.

For the installation of a solid burning fuel appliance (includes all necessary electrical circuits, outlets, fixtures, switches, receptacles factory-built chimney).

For each installation or alteration of each water piping system, gas piping system, or refrigerant piping system or portion thereof where fixtures or appliances are not installed.

For the installation, relocation or replacement of any spa / hot tub; includes all necessary outlets, receptacles, gas piping (only for spas supported on a slab. See Valuation Table for spas located on decking).

For the installation, relocation or replacement of each heating, cooling or refrigeration appliance (includes all necessary electrical circuits, outlets, fixtures, switches, receptacles, gas piping vents, water piping and duct work). OR (a) For the installation, relocation or replacement of each gas fired water heater (includes all necessary water and gas piping and vents). OR (b) For the installation relocation or replacement of each electrical water heater (includes all necessary water piping, electrical circuits, outlets, fixtures, receptacles, and switches).

For installation, relocation or replacement of any motor (not an integral part of an integral part of an electrical appliance, fan, heating appliance, cooling appliance), generator, heater, electrical furnace, welding machine, transformer, and rectified (includes all necessary circuits, outlets, fixtures, switches, controls).

For installation, relocation or replacement of ventilation fans connected to a single duct or outlets, switches, receptacles, fixtures and duct work).

In order to incentivize accessory dwelling units (ADUs): 1) an ADU less than 750 square feet; and 2) ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years are not subject to these City permit fees, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code, the scope of work beyond the establishment of the ADU, and/or enforcement fees are not eligible for this fee waiver.

Waived for ADUs less than 750 square feet and ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years, if a homeowner/contractor agrees to use AVI for handling construction and demolition debris, rather than self-haulers, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code and the scope of work beyond the establishment of the ADU are not eligible for this fee waiver. 647
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Section 7.7: Building and Safety Division – Other Fees
780 Additional plan checking, alternate means and methods applications, or plan revisions Time and Materials T&M T&M T&M
781 Certified Accessibility Specialist (CASp)- Meeting Initial meeting and review; all other work is T&M $1,528.00 $1,528.00 $1,427.00 782 Code compliance survey Initial 100 sq. ft. $756.00 $756.00 $843.00 783 Code compliance survey Each additional 100 sq. ft. or fraction thereof $27.00 $27.00 $32.00 784 In-plant inspections If inspection is required at a fabrication facility outside jurisdiction T&M T&M T&M 785 Moved building inspection fee Per building T&M T&M T&M 786 Plan storage fee Applies to plans required to be prepared by a professional engineer or architect $11.00 $11.00 $21.00
787 Re-inspection fee. Per each re-inspection; on Multi-Family, fee is calculated per unit $212.00 $212.00 $237.00 788 Review geologic reports required by the Alquist-Priolo Special Studies Zones Act Per application request T&M T&M T&M
789 Service requested outside of regular working hours / business days (4 hour min) Per hour with a four hour minimum $289.00 $289.00 $334.00 790 Special Investigations (Code compliance survey, lockout inspection or other special investigation.)
Per investigation; cost of investigation shall be in addition to the fees for any new installation made as part of the correction T&M T&M T&M 791 Address Requests (single address) Per Request $135.00 $135.00 $152.00 792 Address Requests (subdivision/multiple) Time & Material T&M T&M T&M 793 Issue permit refund Per refund $80.00 $80.00 $89.00 794 Temporary Certificate of Occupancy Per Application $207.00 $207.00 $254.00 795 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead As determined by City Manager or designee
based on actual costs and rates plus general
overhead

As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
796 Parking Lot Pavement Repair & Restriping Permit Processing Per hour with a two hour minimum T&M T&M T&M 797 Low Carbon Concrete Surcharge (only charged on specific projects) Percentage of building permit fee New New 1.63% 798 Low Carbon Concrete Admimistrative Penalty Per hour (2 Hour Min) New New $357.00 799 Expediting fee - when approved by the Building Official Percentage of plan check fees New New 150% Section 8.1: Engineering / Public Works – Other Fees
800 Copies - 24" x 36" Per Sheet $5.00* $7.00*
801 Copies of Map - plotted GIS map Not to exceed actual cost – As determined by City Manager or designee
Not to exceed actual cost – As determined
by City Manager or designee
802 Research Fee Per 1/2 Hour $175.00 $178.00
In order to incentivize accessory dwelling units (ADUs): 1) an ADU less than 750 square feet; and 2) ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years are not subject to these City permit fees, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code, the scope of work beyond the establishment of the ADU, and/or enforcement fees are not eligible for this fee waiver.

Waived for ADUs less than 750 square feet and ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years, if a homeowner/contractor agrees to use AVI for handling construction and demolition debris, rather than self-haulers, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code and the scope of work beyond the establishment of the ADU are not eligible for this fee waiver.

For all activities noted as Time and Materials (T&M), the cost shall be determined using composite City Staff rates and designated overhead factors. Overhead shall also be applicable to any work contracted by the City. An initial deposit shall be made by the applicant as determined by City Staff based on the scope and complexity of the project. Additional deposits shall be collected as necessary during processing. Any applicant funds remaining after completion of the project shall be refunded to the applicant.

For all activities noted as Time and Materials (T&M), the cost shall be determined using composite City Staff rates and designated overhead factors. Overhead shall also be applicable to any work contracted by the City. An initial deposit shall be made by the applicant as determined by City Staff based on the scope and complexity of the project. Additional deposits shall be collected as necessary during processing. Any applicant funds remaining after completion of the project shall be refunded to the applicant. 648
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
803 Subdivision and Development Improvement Plan Review/Revision & Plan Check after 4th revision Time & Materials T&M T&M
804 Subdivision and Development Improvement Plan/Map Check Charge Time & Materials-> 3% of estimated cost of improvements ($2,500 minimum deposit; maximum $25,000) T&M T&M
805 Subdivision Inspections Charge Time & Materials-> 3% of estimated cost of improvements ($2,500 minimum initial deposit; maximum $25,000) T&M T&M
806 Special Study Review (i.e., Traffic Study) New Fee: $5,000 Initial Deposit (Time & Materials) T&M T&M 807 Permit processing fee Includes cost of processing grading or encroachment permit or misc. permit $155.00 $201.00 808 Trenching / Road Cuts – Base transverse and longitudinal trenches, road cuts, 1 - 100 sq. ft. Base Permit cost up to 100 sq. ft. $558.00 $992.00 809 Trenching / Road Cuts – Over 100 SF transverse and longitudinal trenches, road cuts, >100 sq. ft. Additional permit cost per additional square foot in excess of 100 sq. ft. $2.00 $2.00 810 Construction concrete sidewalk, curb, and gutter 1- 50 sq. ft Base Permit cost up to 50 sq. ft. $699.00 $827.00 811 Construction concrete sidewalk, curb, and gutter greater than 50 sq. ft Additional permit cost per additional linear foot in excess of 50 sq. ft. $2.00 $2.00 812 Constructing concrete driveways: residential Per Driveway- Residential $838.00 $992.00 813 Constructing concrete driveways: commercial Per Driveway - Commercial $1,397.00 $1,654.00 814 Constructing drain inlets, manholes, and connections to same Connection of inlet $1,117.00 $1,323.00 815 Encroachment Permit Resurfacing Surcharge – 100 sq. ft. or less Per each permit where roadway asphalt is cut impacting 100 sq. ft. or less of roadway $119.00 $165.00
816 Encroachment Permit Resurfacing Surcharge – per sq. ft. after 100 sq. ft. In addition to base charge for up to 100 sq. ft. – an additional per sq. ft. $1.00 per square foot $3.00 per square foot 817 Transportation / Oversized Vehicle Permits: Annual (Info Only State Limits Max. Fee Per Calif. Vehicle Code 35795 (b)(1)); per annual permit application $90.00** $90.00**
818 Transportation / Oversized Vehicle Permits: Single trip (Info Only State Limits Max. Fee Per Calif. Vehicle Code 35795 (b)(1)); per single trip application $16.00** $16.00**
819 Block party / street closure Per application See Encroachment Fee $201.00 820 Filming/Photography Within Public Right of Way - Professional Fee Per Application $826.00 $875.00 821 Filming / Photography Within Public Right of Way - Basic fee Per application See Encroachment Fee $201.00 822 Building division permit referral – residential Per application $681.00 $888.00 823 Building division permit referral - non residential Per Application $1,022.00 $1,244.00 824 Personal Wireless Service Facility Permit $5,000 Initial Deposit (Time & Materials) T&M T&M 825 Watercourse Protection Permit $15,000 Initial Deposit (Time & Materials) T&M T&M 826 ADA site compliance review Per application $1,022.00 Remove 827 Newsrack Permit Per application / single space in City-owned newsrack $419.00 $449.00 828 Inspection: Public improvements construction; grading; encroachment permits Per hour T&M T&M 829 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
830 Amended map or certificate of correction Fixed Fee $693.00 $888.00 831 Street Vacations/Abandonment, Right of Way Dedication Review $2,000 Initial Deposit (Time & Materials) T&M T&M 832 Certificates of compliance, mergers, parcel map waivers $3,000 initial deposit (Time & Materials) T&M T&M 833 Investigation fee/work without a permit (encroachment) Hourly Rate - 1 hr. minimum. Over 1 hour (Time & Materials) Base $279.00 Over 1 Hour T&M
Base $331
Over 1 Hour T&M
834 Traffic control plan review (encroachment) Fixed Fee $410.00 $355.00 835 Processing extension of subdivision improvement agreement or development agreement (subdivision) Time & Materials T&M T&M
836 Warranty inspection and project closeout (subdivision) Fixed Fee $1,022.00 $2,095.00 837 Condition of approval compliance review or single parcel review (no improvement plans) Hourly Rate - 1 hr. minimum. Over 1 hour (Time & Materials) Base: $350.00 Over 1 Hour T&M
Base: $355.00
Over 1 Hour T&M
838 Grading Plan Review/Site Work Permit Review $5,000 initial deposit (Time & Materials)/$2,500 initial deposit (Time & Materials) T&M T&M
839 Grading Inspection $15,000 initial deposit (Time & Materials) T&M T&M 840 Erosion Control Review and Inspection $1,000 initial deposit (Time & Materials) T&M T&M 841 Nuisance Abatement - Tree trimming, Sidewalk Repair See muni code See Muni Code See Muni Code 649
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Section 8.2: Engineering- Cash Bond Required For Encroachment Permit (If No Surety Bond) 850 Transverse and longitudinal trenches, road cuts, and other street excavation work – 50 square feet of less Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00* 1,000.00* 851 Transverse and longitudinal trenches, road cuts, and other street excavation work – in excess of 50 square feet Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00 + $5.00/ sq. ft. in excess of 50 sq. ft.*
$1,000.00 + $20.00/ sq. ft.
in excess of 50 sq. ft.*
852 Concrete Sidewalk 50 square feet or less Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00* $1,000.00* 853 Concrete Sidewalk more than 50 square feet Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00 + $5.00/ sq. ft. in excess of 50 sq. ft.*
$1,000.00 + $20.00/ sq. ft.
in excess of 50 sq. ft.*
854 Concrete Curb and / or gutter of 30 linear feet or less Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00* $2,250.00* 855 Concrete Curb and / or gutter more than 30 linear feet Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00 + $20.00/ linear ft. in excess of 30 linear ft.*
$2,2500.00 + $75.00/ linear ft. in excess of
30 linear ft.*
856 Residential Concrete Driveway Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $500.00 Minimum* $3,000.00*
857 Commercial Concrete Driveway Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $1,000.00 Minimum* $4,500.00*
858 Drop inlets, manholes and connections to same Minimum Bond Amount Per Application - See Section 8.2(A): Conditions $1.000.00 Minimum* $10,000.00*
859 Temporary street or lane closures Minimum Bond Amount Per Application - See Section 8.2(A): Conditions No Deposit / Bond Required No Deposit / Bond Required 860 Miscellaneous encroachment work Minimum Bond Amount Per Application - See Section 8.2(A): Conditions Amount to be determined by the Public
Works Director in accordance with the
nature and scope of work
Amount to be determined by the Public
Works Director in accordance with the
nature and scope of work
Section 8.2(A): Conditions: -Cash Bond Required For Encroachment Permit Section 8.3: Engineering- Composite Hourly Rates & Overhead EN1 Composite City Engineering Staff (Excludes Inspectors) Hourly Rate (Includes Overhead) Per hour for T&M activities $350.00 $355.00
EN2 Composite City Public Works / Engineering Inspectors Rate (Includes Overhead) Per hour for T&M activities $279.00 $331.00
EN5 Overhead Rate - Applied to actual costs incurred for consultant services and expenses billed under T&M Percentage applied to City costs 26%* 46%* Section 8.4: Environmental Programs- Fees
870 Building division permit referral Flat Fee $544.00 $980.00 871 Stormwater Treatment Measure Inspection Per Hour $279.00 $220.00 872 Storm Drain Medallion Each Medallion $12.00 $12.00
873 Stormwater Facility Inspections: Restaurant/Commercial Flat Fee $458.00 $545.00 874 Trash Capture/Enclosure Inspection Flat Fee $232.00 $220.00 875 Review of Annual Maintenance Reports of privately maintained post- construction Flat Fee $259.00 $320.00
876 Initial Annual Self Haul Permit Annual Permit $675.00 $760.00 877 Annual Self Haul Permit Renewal Annual Permit $403.00 $440.00 878 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
In order to incentivize accessory dwelling units (ADUs): 1) an ADU less than 750 square feet; and 2) ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years are not subject to these City permit fees, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code, the scope of work beyond the establishment of the ADU, and/or enforcement fees are not eligible for this fee waiver.

Waived for ADUs less than 750 square feet and ADUs 750 square feet or larger that are deed-restricted as lower-income units for a period of 55 years, if a homeowner/contractor agrees to use AVI for handling construction and demolition debris, rather than self-haulers, effective for building permits applied for between January 1, 2022, and December 31, 2026. ADUs required to satisfy Chapter 8.68 (Inclusionary Zoning Regulations) of the Dublin Municipal Code and the scope of work beyond the establishment of the ADU are not eligible for this fee waiver. - Annual Bonds: A minimum annual cash deposit of $5,000.00 may be posted in lieu of a cash or a surety bond for each permit. The City may require additional bonds or cash deposits when the nature of the work is such that the amounts hereinbefore provided are insufficient to cover expenses that may be incurred in restoring the right-of-way to its former condition. - Conditions For Release: Bonds shall be released six months after the work has been accepted by the City, provided there are no defects in the work. 650
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
879 SB1383 - Edible Food Generator Inspection Fee Each New $220.00 Section 8.5: Environmental Programs- Composite Hourly Rates ENV1 Environmental Coordinator Per Hour $236.00 Remove
ENV2 Environmental Technician Per Hour $202.00 Remove
ENV3 Office Assistant II Per Hour $140.00 Remove
ENV1 Composite Environmental Programs Hourly Rate Per Hour New $220.00 Section 9.1: City Attorney – Development Application Processing CA1 Overhead Rate – Applied to City Attorney Costs associated with Planning and Engineering Applications Percentage applied to City costs 44%* 24.48%* CA2 Equivalent Fees and Charges
Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead As determined by City Manager or designee
based on actual costs and rates plus general
overhead
As determined by City Manager or designee
based on actual costs and rates plus general
overhead
Section 10.1: Parks & Recreation Program Fees - Activity Fees Family Programs
FP1 After School Recreation Resident Individual Fee/Per Session $794 $794 FP2 After School Recreation Non-Resident Individual Fee/Per Session $952 $952 FP3 After School Recreation Late Fee Individual Fee/Flat fee plus per minute $10/Plus $1 per minute $10/Plus $1 Per Minute FP4 Seasonal Half Day Camps Resident Individual Fee/Weekly $105 $105 FP5 Seasonal Half Day Camps Non-Resident Individual Fee/Weekly $126 $126 FP6 Seasonal Full Day Camps Resident Individual Fee/Weekly $338 $338 FP7 Seasonal Full Day Camps Non-Resident Individual Fee/Weekly $405 $405 FP8 Seasonal Full Day Camp with Waterpark Admission Resident Individual Fee/Weekly $408 $408 FP9 Seasonal Full Day Camp with Waterpark Admission Non-Resident Individual Fee/Weekly $490 $490 FP10 Camp Connector Lunch Hour Resident Individual Fee/Weekly $21 Remove FP11 Camp Connector Lunch Hour Non-Resident Individual Fee/Weekly $25 Remove FP12 Dublin L.E.A.D. Program Resident Individual Fee/Summer Session $119 $119 FP13 Dublin L.E.A.D. Program Non-Resident Individual Fee/Summer Session $143 $143 FP14 After School L.E.A.D. Resident Individual Fee/Per Session $592 $592 FP15 After School L.E.A.D. Non-Resident Individual Fee/Per Session $710 $710 Preschool Programs
PP1 Preschool - 3-Year Olds 2-days per week Resident Individual Fee/Per Session $631 $631 PP2 Preschool - 3-Year Olds 2-days per week Non-Resident Individual Fee/Per Session $743 $743 PP3 Preschool - 4-Year Olds 2-days per week Resident Individual Fee/Per Session $665 $665 PP4 Preschool - 4-Year Olds 2-days per week Non-Resident Individual Fee/Per Session $784 $784 PP5 Preschool - 3-Year Olds 3-days per week Resident Individual Fee/Per Session $908 $908 PP6 Preschool - 3-Year Olds 3-days per week Non-Resident Individual Fee/Per Session $1,075 $1,075 PP7 Preschool - 4-Year Olds 3-days per week Resident Individual Fee/Per Session $950 $950 PP8 Preschool - 4-Year Olds 3-days per week Non-Resident Individual Fee/Per Session $1,127 $1,127 PP9 Preschool - 4-Year Old Classes 4-days per week Resident Individual Fee/Per Session $1,404 $1,404 PP10 Preschool - 4-Year Old Classes 4-days per week Non-Resident Individual Fee/Per Session $1,671 $1,671 PP11 NEW* Little Clovers TK 4-Days Per Week Resident Individual Fee/Per Session (4 Weeks) New $400 PP12 NEW* Little Clovers TK 4-Days Per Week Non-Resident Individual Fee/Per Session (4 Weeks) New $480 PP13 NEW* Little Clovers TK 5-Days Per Week Resident Individual Fee/Per Session (4 Weeks) New $500 PP14 NEW* Little Clovers TK 5-Days Per Week Non-Resident Individual Fee/Per Session (4 Weeks) New $600 PP15 Camp Shamrock Preschool Half day Resident Individual Fee/Weekly $128 $128 For all development related activities noted as Time and Materials (T&M), the cost of the City Attorney shall be determined by applying the designated overhead factor to the Cost for City Attorney services incurred by the City. An initial deposit shall be made by the applicant as determined by City Staff based on the scope and complexity of the project. Additional deposits shall be collected as necessary during processing. Any applicant funds remaining after completion of the project shall be refunded to the applicant.

All Parks & Recreation Program Fees are subject to 20% increase based on the Parks & Community Services Pricing Policy. (1) Noted activities were added during the year at the Parks & Community Services Director's discretion, per Policy; or were new fees approved by the City Council 651
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
PP16 Camp Shamrock Preschool Half day Non-Resident Individual Fee/Weekly $154 $154 Senior Center Programs
SC1 Activity Fee Resident Individual Fee $3-$16 $3-$16
SC2 Activity Fee Non-Resident Individual Fee $4-$19 $4-$19 SC3 Special Luncheons Resident Individual Fee $10-$21 $10-$21 SC4 Special Luncheons Non-Resident Individual Fee $13-$25 $13-$25 SC5 Dances Pre-Registration Resident Individual Fee $10-$26 $10-$26 SC6 Dances Pre-Registration Non-Resident Individual Fee $13-$31 $13-$31 SC7 Dances Day-Of Registration Resident Individual Fee $16-$42 $16-$42 SC8 Dances Day-Of Registration Non-Resident Individual Fee $19-$50 $19-$50 SC9 City Trips and Tours Resident Individual Fee/Per trip $16-$104 $16-$104 SC10 City Trips and Tours Non-Resident Individual Fee/Per trip $19-$125 $19-$125 SC11 Contracted Trips and Tours Resident Individual Fee/Per trip $26-$313 $26-$313 SC12 Contracted Trips and Tours Non-Resident Individual Fee/Per trip $31-$375 $31-$375 Sports Programs
SP1 Adult Basketball League Resident Team Fee $624 - $872 $865 SP2 Adult Basketball League Non-Resident Team Fee $748 - $1,046 $1,038 SP3 Adult Softball League Resident Team Fee $520-$728 $699 SP4 Adult Softball League Non-Resident Team Fee $624-$874 $838 SP5 Adult Sports League Late Fee Late Fee $26 Remove
SP6 Youth Winter Junior Warriors Basketball League Resident Individual Fee $191 $191 SP7 Youth Winter Junior Warriors Basketball League Non-Resident Individual Fee $229 $229 SP8 Youth Summer Junior Warriors Basketball League Resident Individual Fee $132 Remove SP9 Youth Summer Junior Warriors Basketball League Non-Resident Individual Fee $158 Remove SP8 Youth In-house Sports Camps Resident Individual Fee $132 $132 SP9 Youth In-house Sports Camps Non-Resident Individual Fee $158 $158 SP10 Youth Tee Ball League Resident Individual Fee $125 $125 SP11 Youth Tee Ball League Non-Resident Individual Fee $150 $150 SP12 NEW* Adult Bocce League Resident Team Fee New $205 SP13 NEW* Adult Bocce League Non-Resident Team Fee New $246 SP14 NEW* Adult Sand Volleyball League Resident Team Fee New $290 SP15 NEW* Adult Sand Volleyball League Non-Resident Team Fee New $348 Wave-Waterpark Admission Fees
WV1 Daily Pass/Children under 2 Admission fees Resident Individual Fee $3 $3 WV2 Daily Pass/Children under 2 Admission fees Non-Resident Individual Fee $4 $4 WV3 Daily Pass/Under 40" Admission fees Resident Individual Fee $14 $14 WV4 Daily Pass/Under 40" Admission fees Non-Resident Individual Fee $17 $17 WV5 Daily Pass/Over 40" Admission fees Resident Individual Fee $16 $16 WV6 Daily Pass/Over 40" Admission fees Non-Resident Individual Fee $19 $19 WV7 Daily Pass/Military Personnel, veterans, reservists, active (up to 3 guests) Individual Fee $10 $10 WV8 Season Pass/Children under 2 Admission fees Resident only Individual Fee $21 $21 WV9 Season Pass/Under 40"/Mon-Thu, no holidays, resident only Individual Fee $78 $78 WV10 Season Pass/Over 40"/Mon-Thu, no holidays, resident only Individual Fee $89 $89 WV11 Season Pass/Family/Mon-Thu, no holidays, resident only Family Fee $281 $281 Wave-Swim Lessons
WV12 Ratio 1 Instructor to 8 Participants Resident Individual Fee/Per Class $10 $10 WV13 Ratio 1 Instructor to 8 Participants Non-Resident Individual Fee/Per Class $13 $13 WV14 Ratio 1 Instructor to 6 Participants Resident Individual Fee/Per Class $15 $15 WV15 Ratio 1 Instructor to 6 Participants Non-Resident Individual Fee/Per Class $18 $18 WV16 Ratio 1 Instructor to 5 Participants Resident Individual Fee/Per Class $21 $21 WV17 Ratio 1 Instructor to 5 Participants Non-Resident Individual Fee/Per Class $25 $25 WV18 Ratio 1 Instructor to 4 Participants Resident Individual Fee/Per Class $27 $27 WV19 Ratio 1 Instructor to 4 Participants Non-Resident Individual Fee/Per Class $33 $33 WV20 Ratio 1 Instructor to 2 Participants Resident Individual Fee/Per Class $36 $36 WV21 Ratio 1 Instructor to 2 Participants Non-Resident Individual Fee/Per Class $44 $44 652
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
WV22 Ratio 1 Instructor to 1 Participant Resident Individual Fee/Per Class $57 $57 WV23 Ratio 1 Instructor to 1 Participant Non-Resident Individual Fee/Per Class $69 $69 Note: Total number of classes per session will vary.

Wave-Swim Team
WV24 Junior Green Gators Resident Individual Fee/Per Class $13 $13 WV25 Junior Green Gators Non-Resident Individual Fee/Per Class $16 $16 WV26 Green Gators Resident Individual Fee/Per Season $359 $359 WV27 Green Gators Non-Resident Individual Fee/Per Season $431 $431 Note: Junior Green Gators is based on 2 days/week or 4 days/week. Total number of classes per session will vary.

Wave-Recreational and Other
WV28 Lap Swim/Water Walking Resident Individual Fee/Per visit $6 $6 WV29 Lap Swim/Water Walking Non-Resident Individual Fee/Per visit $8 $8 WV30 Kid's Night Out - Resident Individual Fee $40-$70 $40-$70 WV31 Kid's Night Out - Non-Resident Individual Fee $48 - $84 $48 - $84 WV32 Birthday Party Package - Summer Season Resident Individual Fee/Per Party $31 $31 WV33 Birthday Party Package - Summer Season Non-Resident Individual Fee/Per Party $38 $38 WV34 Birthday Party Package - Off-Season Resident Individual Fee/Per Party $23 $23 WV35 Birthday Party Package - Off-Season Non-Resident Individual Fee/Per Party $28 $28 WV36 Public Address Announcements Residents 3 announcements $26 $26 WV37 Public Address Announcements Non-Residents 3 announcements $31 $31 WV38 Recreational Swim/Under 2 Years Resident Individual Fee/Per Visit $3 $3 WV39 Recreational Swim/Under 2 Years Non-Resident Individual Fee/Per Visit $4 $4 WV40 Recreational Swim/Over 2 Years Resident Individual Fee/Per Visit $6 $6 WV41 Recreational Swim/Over 2 Years Non-Resident Individual Fee/Per Visit $9 $9

HERITAGE PARK & MUSEUMS
HP1 Heritage Park Drop-In Programs Heritage Park Drop-In Programs Per Person Resident $3 Non-Resident $4
Resident $3
Non-Resident $4
HP2 Ghosts Of Dublin Tour Per Person Admission Fee Resident $15 Non-Resident $18
Resident $15
Non-Resident $18
HP3 Weekend History Events Per Person Per Event Resident $5-$15 Non-Resident $6-$18
Resident $5-$15
Non-Resident $6-$18
HP4 Group Tours Per Person Per Tour Resident $5
Non-Resident $6
Resident $5
Non-Resident $6
HP5 School Field Trips Per Student Per Field Trip Resident $4 Non-Resident $5
Resident $4
Non-Resident $5
HP6 Pioneer Activity Per Student Per Activity Resident $1.50 Non-Resident $2.50
Resident $1.50
Non-Resident $2.50
HP7 Group Tours Resident Individual Fee/Per Tour $5 $5 HP8 Group Tours Non-Resident Individual Fee/Per Tour $6 $6 HP9 School Field Trips Resident Individual Fee/Per Trip $4 $4 HP10 School Field Trips Non-Resident Individual Fee/Per Trip $5 $5 HP11 Pioneer Activity Resident Individual Fee/Per Visit $1.50 $2 HP12 Pioneer Activity Non-Resident Individual Fee/Per Visit $2.50 $3 Community Garden - $50 deposit
CG1 Yearly Garden Plot - Resident Only Individual Fee/Per Year $50 $50 CG2 Garden Plot Deposit Fee (Refundable) Individual Fee/Per Year $50 $50 Contract Classes

VARIES VARIES
CF1 Interment Fees Cremation Burial Per Burial $375 $375 CF2 Interment Fees Earth Burial Per Burial $6,800 $6,800 CF5 Memorial Hawthorn Tree with Plaque, No Human Remains Per Tree $800 $800 CF6 Memorial Brick with Personalized Inscription, No Human Remains Per Brick $350-$482 $350-$482 CF7 Adopt a Bench New with engraved plaque Per Bench $2,500 $2,500 CF8 Adopt a Bench Existing with engraved plaque Per Bench $1,500 $1,500 For all Contract Instructor Activities, Fees for Residents and for Non-Residents may vary. The fees are based on the contract agreements with each instructor and are subject to change at the discretion of the Parks & Community Services Director.

Section 10.2: Parks & Recreation Program Fees - Cemetery Fees for Heritage & Cultural Arts Center 653
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Additional Facility Rental Fees for Amenities
FR1 Dance Floor, Stage, Piano, Linens, Cocktail Tables, Patio Heaters, Etc. Per Amenity $15-$200 $15-$200 FR2 Groups 1 and 2 Setup and Takedown Only During Business Hours Per Hour/Per Staff $18 $18 Civic Center Rental (Council Chambers & Regional Meeting Room) *Deposit of $500 (Update) FR3 Groups 1 and 2 for purpose of meetings Per Hour No Fee No Fee FR4 Group 3 Resident Per Hour $94 $94
FR5 Group 3 Non-Resident Per Hour $113 $113
FR6 Group 4 Resident Per Hour $125 $125
FR7 Group 4 Non-Resident Per Hour $150 $150
Heritage Park & Museums Facility Rental - St. Raymond Church *Deposit of $500 (Update) St. Raymond Church
FR38 Group 1 and 2 for purpose of meetings outside of business hours Per Hour/Per Staff $18 $18 FR39 Group 3 Resident Per Hour $63 $63
FR40 Group 3 Non-Resident Per Hour $75 $75
FR41 Group 4 Resident Per Hour $83 $83
FR42 Group 4 Non-Resident Per Hour $100 $100
FR43 Group 3 Discount on Mutiple Rooms Percentage/Per Hourly Rate 10% 10% FR44 Group 1 and 2 for purpose of meetings outside of business hours Per Hour/Per Staff $18 $18 FR45 Group 3 Resident Per Hour $60 $60
FR46 Group 3 Non-Resident Per Hour $72 $72
FR47 Group 4 Resident Per Hour $80 $80
FR48 Group 4 Non-Resident Per Hour $96 $96
FR49 Group 3 Discount on Mutiple Rooms Percentage/Per Hourly Rate 10% 10% Kolb Sunday School Barn
FR50 Group 1 and 2 for purpose of meetings outside of business hours Per Hour/Per Staff $28 $28 FR51 Group 3 Resident Per Hour $111 $111
FR52 Group 3 Non-Resident Per Hour $134 $134
FR53 Group 4 Resident Per Hour $150 $150
FR54 Group 4 Non-Resident Per Hour $180 $180
FR55 Group 3 Discount on Mutiple Rooms Percentage/Per Hourly Rate 10% 10% Lawn Area - Refundable Deposit $500
FR56 Group 1 and 2 for purpose of meetings outside of business hours Per Hour/Per Staff $18 $18 FR57 Group 3 Resident Per Hour $78 $78
FR58 Group 3 Non-Resident Per Hour $94 $94
FR59 Group 4 Resident Per Hour $104 $104
FR60 Group 4 Non-Resident Per Hour $125 $125
Library Community Room - Refundable Deposit of $500
FR61 Groups 1 and 2 for purpose of meetings Per Hour No Fee No Fee FR62 Group 3 Resident Per Hour $94 $94
FR63 Group 3 Non-Resident Per Hour $113 $113
FR64 Group 4 Resident Per Hour $125 $125
FR65 Group 4 Non-Resident Per Hour $150 $150
Library Program Room - Refundable Deposit of $500
FR128 Groups 1 and 2 for purpose of meetings Per Hour New No Fee FR129 Group 3 Resident Per Hour New $94
FR130 Group 3 Non-Resident Per Hour New $113
FR131 Group 4 Resident Per Hour New $125
FR132 Group 4 Non-Resident Per Hour New $150
Senior Center Facility Rental Fees
Group 1: Public Agencies - County of Alameda, Dublin-San Ramon Services District, Dublin Unified School District Group 2: Dublin Based Non-Profits - Chamber of Commerce, Charitable and Social Welfare Organizations, Homeowners Associations, and Sports League Organizations Group 3: Individuals and Other Groups - Dublin Residents, Non-Residents of Dublin, and Charitable Groups Not Approved for Group 2 Group 4: Commercial - Dublin-Based Businesses and Non-Dublin Businesses St. Raymond Church Outdoor Patio Monday-Thursday as a Standalone Section 10.3: Parks & Recreation Program Fees - Facility Rental Fees 654
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Ballroom - Refundable Deposit $750
FR66 Groups 1 and 2 (Outside of Business Hours) Per Hour $51 $51 FR67 Group 3 Resident Per Hour $207 $207
FR68 Group 3 Non-Resident Per Hour $247 $247
FR69 Group 4 Resident Per Hour $274 $274
FR70 Group 4 Non-Resident Per Hour $330 $330
Kitchen (separate from Ballroom rental) Minimum 3 hour rental, only permitted Monday-Thursday-Refundable Deposit $750 FR71 Groups 1 and 2 (During Business Hours) Per Hour $18 $18 FR72 Groups 1 and 2 (Outside of Business Hours) Per Hour $24 $24 FR73 Group 3 Resident Per Hour $83 $83
FR74 Group 3 Non-Resident Per Hour $100 $100
FR75 Group 4 Resident Per Hour $120 $120
FR76 Group 4 Non-Resident Per Hour $144 $144
Classroom A - Refundable Deposit $500
FR77 Groups 1 and 2 (Outside of Business Hours) Per Hour $18 $18 FR78 Group 3 Resident Per Hour $42 $42
FR79 Group 3 Non-Resident Per Hour $49 $49
FR80 Group 4 Resident Per Hour $55 $55
FR81 Group 4 Non-Resident Per Hour $65 $65
Classroom B - Refundable Deposit $500
FR83 Groups 1 and 2 (Outside of Business Hours) Per Hour $18 $18 FR84 Group 3 Resident Per Hour $31 $31
FR85 Group 3 Non-Resident Per Hour $37 $37
FR86 Group 4 Resident Per Hour $43 $43
FR87 Group 4 Non-Resident Per Hour $51 $51
Classroom C/D - Refundable Deposit $500
FR88 Groups 1 and 2 (Outside of Business Hours) Per Hour $18 $18 FR89 Group 3 Resident Per Hour $42 $42
FR90 Group 3 Non-Resident Per Hour $49 $49
FR91 Group 4 Resident Per Hour $55 $55
FR92 Group 4 Non-Resident Per Hour $65 $65
Meeting Room - Refundable Deposit $500
FR93 Groups 1 and 2 (For purpose of meeting) Per Hour $18 $18 FR94 Group 3 Resident Per Hour $19 $19
FR95 Group 3 Non-Resident Per Hour $22 $22
FR96 Group 4 Resident Per Hour $25 $25
FR97 Group 4 Non-Resident Per Hour $30 $30
Lounge - Refundable Deposit $500
FR133 Groups 1 and 2 (For Purpose of Meeting) Per Hour New $12 FR134 Group 3 Resident Per Hour New $48
FR135 Group 3 Non-Resident Per Hour New $58
FR136 Group 4 Resident Per Hour New $64
FR137 Group 4 Non-Resident Per Hour New $77
Shannon Center Facility Rental Fees
Ambrose Hall - Refundable Deposit $750
FR98 Groups 1 and 2 (Outside of Business Hours) Per Hour $95 $95 FR99 Group 3 Resident Per Hour $279 $279
FR100 Group 3 Non-Resident Per Hour $335 $335
FR101 Group 4 Resident Per Hour $370 $370
FR102 Group 4 Non-Resident Per Hour $444 $444
Outdoor Patio (separate from Ballroom rental) Only Permitted Monday-Thursday - Refundable Deposit $500 FR103 Groups 1 and 2 (Outside of Business Hours) Per Hour $31 $31 FR104 Group 3 Resident Per Hour $123 $123
FR105 Group 3 Non-Resident Per Hour $148 $148
FR106 Group 4 Resident Per Hour $164 $164
FR107 Group 4 Non-Resident Per Hour $197 $197
Kitchen (separate from Ballroom rental) Minimum 3 hour rental, only permitted on weekdays - Refundable Deposit $750 FR108 Groups 1 and 2 (Outside of Business Hours) Per Hour $24 $24 FR109 Group 3 Resident Per Hour $83 $83
FR110 Group 3 Non-Resident Per Hour $100 $100
FR111 Group 4 Resident Per Hour $120 $120
655
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
FR112 Group 4 Non-Resident Per Hour $144 $144
Multipurpose Room - Refundable Deposit $500
FR113 Groups 1 and 2 Outside of Business Hours Per Hour $26 $26 FR114 Group 3 Resident Per Hour $78 $78
FR115 Group 3 Non-Resident Per Hour $94 $94
FR116 Group 4 Resident Per Hour $104 $104
FR117 Group 4 Non-Resident Per Hour $124 $124
Classroom - Refundable Deposit $500
FR118 Groups 1 and 2 (Outside of Business Hours) Per Hour $18 $18 FR119 Group 3 Resident Per Hour $33 $33
FR120 Group 3 Non-Resident Per Hour $41 $41
FR121 Group 4 Resident Per Hour $45 $45
FR122 Group 4 Non-Resident Per Hour $54 $54
Stager Gym Facility Rental Fees
Stager Gym - Refundable Deposit $500
FR123 Groups 1 and 2 Per Hour $42 $42
FR124 Group 3 Resident Per Hour $63 $63
FR125 Group 3 Non-Resident Per Hour $75 $75
FR126 Group 4 Resident Per Hour $83 $83
FR127 Group 4 Non-Resident Per Hour $100 $100
The Wave Rentals
Full Park Buyout: Paul McCreary Sports Pool, Natatorium, Children's Splash Zone, and Waterslide Tower - Deposit $750 WR1 Group 1, Group 2, and Group 3 Resident Per Hour $1,250 $1,250 WR2 Group 3 Non-Resident Per Hour $1,500 $1,500
WR3 Group 4 Per Hour $1,824 $1,824
Children's Splash Zone - Deposit $500
WR4 Group 1, Group 2, and Group 3 Resident Per Hour $344 $344 WR5 Group 3 Non-Resident Per Hour $413 $413
WR6 Group 4 Per Hour $521 $521
Lower Level of Tower: Mt. Diablo, Golden Wave, and Riptide Rider - Deposit $500 WR7 Group 1, Group 2, and Group 3 Resident Per Hour $396 $396 WR8 Group 3 Non-Resident Per Hour $475 $475
WR9 Group 4 Per Hour $584 $584
Full Waterslide Tower: Emerald Plunge, Shamrock Swirl, and Dublin Screamer - Deposit $500 WR10 Group 1, Group 2, and Group 3 Resident Per Hour $469 $469 WR11 Group 3 Non-Resident Per Hour $563 $563
WR12 Group 4 Per Hour $709 $709
Natatorium - Deposit $500
WR13 Group 1, Group 2, and Group 3 Resident Per Hour $292 $292 WR14 Group 3 Non-Resident Per Hour $354 $354
WR15 Group 4 Per Hour $427 $427
Paul McCreary Sports Pool During Normal Operating Hours - Deposit $500 WR16 Group 1, Group 2, and Group 3 Resident Per Hour $292 $292 WR17 Group 3 Non-Resident Per Hour $350 $350
WR18 Group 4 Per Hour $427 $427
Swim Lane Paul McCreary Sports Pool During Normal Operating Hours WR19 Group 1, Group 2, and Group 3 Resident Per Hour $13 $13 WR20 Group 3 Non-Resident Per Hour $15 $15
WR21 Group 4 Per Hour $20 $20
Community Room - Deposit $500
WR22 Group 1, Group 2, and Group 3 Resident Per Hour $111 $111 WR23 Group 3 Non-Resident Per Hour $134 $134
WR24 Group 4 Per Hour $171 $171
Boardwalk - Refundable Deposit $500
WR22 Group 1, Group 2, and Group 3 Resident Per Hour New $275 WR23 Group 3 Non-Resident Per Hour New $330
WR24 Group 4 Per Hour New $429
Concessions Stand - Refundable Deposit $500
656
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
WR22 Group 1, Group 2, and Group 3 Resident Per Hour New $36 WR23 Group 3 Non-Resident Per Hour New $43
WR24 Group 4 Per Hour New $54
Amenities and Services
WR25 Cabana - Weekday Resident Per Day $83 $83
WR26 Cabana - Weekday Non-Resident Per Day $100 $100
WR27 Cabana - Weekend Resident Per Day $94 $94
WR28 Cabana - Weekend Non-Resident Per Day $113 $113
WR29 Luxury Lounges (2) Resident Per Day $42 $42
WR30 Luxury Lounges (2) Non-Resident Per Day $50 $50
WR31 Additional Staff Per Staff/Per Hour $34 $34
WR32 Technology and Equipment Package for Competition Per Day $500 $500 WR33 Individuals or Other Groups Per Locker/Per Size $6-$20 $6-$20 Section 10.4: Parks & Recreation Program Fees - Picnic Area and Amphitheater Rental Fees Park Picnic Area Rentals
Groups 1 and 2
PR1 Seats 200 Per 4 Hours/Each Additional Hour $100/$25 $100/$25 PR2 Seats 96 Per 4 Hours/Each Additional Hour $48/$12 $48/$12 PR3 Seats 80 Per 4 Hours/Each Additional Hour $44/$11 $44/$11 PR4 Seats 64 Per 4 Hours/Each Additional Hour $32/$8 $32/$8 PR5 Seats 56 Per 4 Hours/Each Additional Hour $28/$7 $28/$7 PR6 Seats 48 Per 4 Hours/Each Additional Hour $24/$6 $24/$6 PR7 Seats 36 Per 4 Hours/Each Additional Hour $18/$5 $18/$5 PR8 Seats 24 Per 4 Hours/Each Additional Hour $12/$3 $12/$3 PR9 Seats 18 Per 4 Hours/Each Additional Hour $12/$3 $12/$3 Group 3 Resident
PR10 Seats 200 Per 4 Hours/Each Additional Hour $300/$75 $300/$75 PR12 Seats 96 Per 4 Hours/Each Additional Hour $144/$36 $144/$36 PR14 Seats 80 Per 4 Hours/Each Additional Hour $120/$30 $120/$30 PR16 Seats 64 Per 4 Hours/Each Additional Hour $96/$24 $96/$24 PR18 Seats 56 Per 4 Hours/Each Additional Hour $84/$21 $84/$21 PR20 Seats 48 Per 4 Hours/Each Additional Hour $72/$18 $72/$18 PR22 Seats 36 Per 4 Hours/Each Additional Hour $54/$14 $54/$14 PR24 Seats 24 Per 4 Hours/Each Additional Hour $36/$9 $36/$9 PR26 Seats 18 Per 4 Hours/Each Additional Hour $28/$7 $28/$7 Group 3 Non-Resident
PR11 Seats 200 Per 4 Hours/Each Additional Hour $360/$90 $360/$90 PR13 Seats 96 Per 4 Hours/Each Additional Hour $173/$43 $173/$43 PR15 Seats 80 Per 4 Hours/Each Additional Hour $144/$36 $144/$36 PR17 Seats 64 Per 4 Hours/Each Additional Hour $115/$29 $115/$29 PR19 Seats 56 Per 4 Hours/Each Additional Hour $101/$25 $101/$25 PR21 Seats 48 Per 4 Hours/Each Additional Hour $86/$22 $86/$22 PR23 Seats 36 Per 4 Hours/Each Additional Hour $65/$16 $65/$16 PR25 Seats 24 Per 4 Hours/Each Additional Hour $43/$11 $43/$11 PR27 Seats 18 Per 4 Hours/Each Additional Hour $36/$9 $36/$9 Group 4 Residents
PR28 Seats 200 Per 4 Hours/Each Additional Hour $400/$100 $400/$100 PR30 Seats 96 Per 4 Hours/Each Additional Hour $192/$48 $192/$48 PR32 Seats 80 Per 4 Hours/Each Additional Hour $152/$38 $152/$38 PR34 Seats 64 Per 4 Hours/Each Additional Hour $127/$32 $127/$32 PR36 Seats 56 Per 4 Hours/Each Additional Hour $112/$28 $112/$28 PR38 Seats 48 Per 4 Hours/Each Additional Hour $96/$24 $96/$24 PR40 Seats 36 Per 4 Hours/Each Additional Hour $72/$18 $72/$18 Group 1: Public Agencies - County of Alameda, Dublin-San Ramon Services District, Dublin Unified School District Group 2: Dublin Based Non-Profits - Chamber of Commerce, Charitable and Social Welfare Organizations, Homeowners Associations, and Sports League Organizations Group 3: Individuals and Other Groups - Dublin Residents, Non-Residents of Dublin, and Charitable Groups Not Approved for Group 2 Group 4: Commercial - Dublin-Based Businesses and Non-Dublin Businesses 657
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
PR42 Seats 24 Per 4 Hours/Each Additional Hour $48/$12 $48/$12 PR44 Seats 18 Per 4 Hours/Each Additional Hour $36/$9 $36/$9 Group 4 Non-Residents
PR29 Seats 200 Per 4 Hours/Each Additional Hour $480/$120 $480/$120 PR31 Seats 96 Per 4 Hours/Each Additional Hour $230/$58 $230/$58 PR33 Seats 80 Per 4 Hours/Each Additional Hour $182/$46 $182/$46 PR35 Seats 64 Per 4 Hours/Each Additional Hour $152/$38 $152/$38 PR37 Seats 56 Per 4 Hours/Each Additional Hour $134/$34 $134/$34 PR39 Seats 48 Per 4 Hours/Each Additional Hour $115/$29 $115/$29 PR41 Seats 36 Per 4 Hours/Each Additional Hour $86/$22 $86/$22 PR43 Seats 24 Per 4 Hours/Each Additional Hour $58/$15 $58/$15 PR45 Seats 18 Per 4 Hours/Each Additional Hour $44/$11 $44/$11 Emerald Glen Amphitheater Fees
AM1 Group 1 Daily Fee $216 $216
AM2 Group 2 Daily Fee $490 $490
AM3 Group 3 Resident Daily Fee $651 $651
AM4 Group 3 Non-Resident Daily Fee $782 $782
AM5 Group 4 Resident Daily Fee $867 $867
AM6 Group 4 Non-Resident Daily Fee $1,040 $1,040
Section 10.5: Parks & Recreation Program Fees - Sports Fields Rental Fees Grass Fields - Refundable Deposit $250 Per Field
SR1 Groups 1 and 2 Per Field/Per Hour $7 $7
SR2 Group 3 Per Field/Per Hour $18 $18
SR3 Group 4 Residents Per Field/Per Hour $22 $22
SR4 Group 4 Non-Residents Per Field/Per Hour $26 $26
SR5 Group 5 Residents Per Field/Per Hour $35 $35
SR6 Group 5 Non-Residents Per Field/Per Hour $42 $42
Synthetic Turf Fields - Refundable Deposit $250 Per Field SR7 Groups 1 and 2 Per Field/Per Hour $26 $26
SR8 Group 3 Per Field/Per Hour $52 $52
SR9 Group 4 Residents Per Field/Per Hour $65 $65
SR10 Group 4 Non-Residents Per Field/Per Hour $78 $78
SR11 Group 5 Residents Per Field/Per Hour $104 $104
SR12 Group 5 Non-Residents Per Field/Per Hour $125 $125 Cricket Pitch - Refundable Deposit $250 Per Field
SR13 Groups 1 and 2 Per Field/Per Hour $78 $78
SR14 Group 3 Per Field/Per Hour $124 $124
SR15 Group 4 Residents Per Field/Per Hour $195 $195
SR16 Group 4 Non-Residents Per Field/Per Hour $234 $234 SR17 Group 5 Residents Per Field/Per Hour $259 $259
SR18 Group 5 Non-Residents Per Field/Per Hour $310 $310 Sports Lighting
SR19 Groups 1 and 2 Per Field/Per Hour $26 $26
SR20 Group 3 Per Field/Per Hour $28 $28
SR21 Group 4 Residents Per Field/Per Hour $35 $35
SR22 Group 4 Non-Residents Per Field/Per Hour $43 $43
SR23 Group 5 Residents Per Field/Per Hour $57 $57
SR24 Group 5 Non-Residents Per Field/Per Hour $68 $68
Group 1: Public Agencies - County of Alameda, Dublin-San Ramon Services District, Dublin Unified School District Group 2: Approved Dublin Based Youth Sports League Organizations - at least 75% Dublin Residents Group 3: Dublin Based Non-Profits and Approved Adult Sports League Organizations (51% residents) - Chamber of Commerce, Charitable and Social Welfare Organizations, and Homeowners Associations Group 4: Individuals and Other Groups - Dublin Residents, Non-Residents of Dublin, and Charitable Groups Not Approved for Group 3 Group 5: Commercial - Dublin-Based Businesses and Non-Dublin Businesses 658
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
Other
SR25 Administration Charge for Field Cancellations and Permit Changes Per Cancellation/Permit Change $25 $25 Court Rentals (Basketball, Pickleball, Tennis)
CTR1 Groups 1 and 2 Per Court/Per Hour $5 $5
CTR2 Group 3 Per Court/Per Hour $7 $7
CTR3 Group 4 Resident Per Court/Per Hour $10 $10
CTR4 Group 4 Non-Resident Per Court/Per Hour $12 $12
CTR5 Group 5 Resident Per Court/Per Hour $16 $16
CTR6 Group 5 Non-Resident Per Court/Per Hour $19 $19
Cricket Multi-Use Cages
CR1 Groups 1 and 2 Per Cage/Per Hour $16 $16
CR2 Group 3 Per Cage/Per Hour $16 $16
CR3 Group 4 Residents Per Cage/Per Hour $19 $19
CR4 Group 4 Non-Residents Per Cage/Per Hour $23 $23
CR5 Group 5 Residents Per Cage/Per Hour $23 $23
CR6 Group 5 Non-Residents Per Cage/Per Hour $23 $23
Sand Volleyball Court Rentals
SVR1 Groups 1 and 2 Per Court/Per Hour $7 $7
SVR2 Group 3 Per Court/Per Hour $18 $18
SVR3 Group 4 Resident Per Court/Per Hour $22 $22
SVR4 Group 4 Non-Resident Per Court/Per Hour $26 $26
SVR5 Group 5 Resident Per Court/Per Hour $35 $35
SVR6 Group 5 Non-Resident Per Court/Per Hour $42 $42
DAC Events and Drop-In Programs
ACP1 Resident Per Show, Event, Drop-in Progam, Open Studio, Etc. New $10-$100 ACP2 Non-Resident Per Show, Event, Drop-in Progam, Open Studio, Etc. New $12-$120 DAC Art Exhibits
ACE1 Exhibit Fee - Gallery 180 Individual Fee New $30
ACE2 Exhibit Fee - Informal Galleries Individual Fee New $20 Black Box Theater Public Events (Shows, Productions, Performance, Recitals, etc.) BBT1 Ticket Sales Resident Individual Fee New $10-$200
BBT2 Ticket Sales Non-Resident Individual Fee New $12-$240 Black Box Theater Public Event Usage Fees - Refundable Deposit $750 Weekday (Mon-Thurs) Events
BBT6 Groups 1 and 2 Per Hour New $75
BBT7 Group 3 Per Hour New $90
BBT8 Group 4 Per Hour New $108
Weekend (Fri-Sun) Events
BBT9 Groups 1 and 2 Per Hour New $90
BBT10 Group 3 Per Hour New $108
BBT11 Group 4 Per Hour New $130
Art Gallery Rentals - Refundable Deposit $500
ACR1 Groups 1 and 2 Per Hour New $54
ACR2 Group 3 Resident Per Hour New $65
NEW Section 10.6: Dublin Art Center (DAC) Program and Event Fees NEW Section 10.7: Dublin Art Center (DAC) Rental Fees
Group 1: Public Agencies - County of Alameda, Dublin-San Ramon Services District, Dublin Unified School District Group 2: Dublin Based Non-Profits - Chamber of Commerce, Charitable and Social Welfare Organizations, Homeowners Associations, and Sports League Organizations Group 3: Individuals and Other Groups - Dublin Residents, Non-Residents of Dublin, and Charitable Groups Not Approved for Group 2 Group 4: Commercial - Dublin-Based Businesses and Non-Dublin Businesses For Tournaments, an hourly Facility Attendant fee in addition to the rental fees will be charged. Please refer to the Sports Fields Use Policy for more information. 659
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
ACR3 Group 3 Non-Resident Per Hour New $78
ACR4 Group 4 Resident Per Hour New $93
ACR5 Group 4 Non-Resident Per Hour New $112
Black Box Theater Private Rentals - Refundable Deposit $750 ACR6 Groups 1 and 2 Per Hour New $108
ACR7 Group 3 Resident Per Hour New $130
ACR8 Group 3 Non-Resident Per Hour New $156
ACR9 Group 4 Resident Per Hour New $187
ACR10 Group 4 Non-Resident Per Hour New $225
Arts & Crafts Room - Refundable Deposit $500
ACR11 Groups 1 and 2 Per Hour New $58
ACR12 Group 3 Resident Per Hour New $70
ACR13 Group 3 Non-Resident Per Hour New $84
ACR15 Group 4 Resident Per Hour New $100
ACR16 Group 4 Non-Resident Per Hour New $120
Arts Yard - Refundable Deposit $500
ACR17 Groups 1 and 2 Per Hour New $25
ACR18 Group 3 Resident Per Hour New $30
ACR19 Group 3 Non-Resident Per Hour New $36
ACR20 Group 4 Resident Per Hour New $43
ACR21 Group 4 Non-Resident Per Hour New $52
Catering Kitchen - Refundable Deposit $500
ACR22 Groups 1 and 2 Per Hour New $29
ACR23 Group 3 Resident Per Hour New $35
ACR24 Group 3 Non-Resident Per Hour New $42
ACR25 Group 4 Resident Per Hour New $50
ACR27 Group 4 Non-Resident Per Hour New $60
Ceramics Studio - Refundable Deposit $500
ACR28 Groups 1 and 2 Per Hour New $112
ACR29 Group 3 Resident Per Hour New $135
ACR30 Group 3 Non-Resident Per Hour New $162
ACR31 Group 4 Resident Per Hour New $194
ACR32 Group 4 Non-Resident Per Hour New $233
Dance Studio - Refundable Deposit $500
ACR33 Groups 1 and 2 Per Hour New $108
ACR34 Group 3 Resident Per Hour New $130
ACR35 Group 3 Non-Resident Per Hour New $156
ACR36 Group 4 Resident Per Hour New $187
ACR37 Group 4 Non-Resident Per Hour New $225
Mixed Media Room - Refundable Deposit $500
ACR38 Groups 1 and 2 Per Hour New $92
ACR39 Group 3 Resident Per Hour New $110
ACR40 Group 3 Non-Resident Per Hour New $132
ACR41 Group 4 Resident Per Hour New $158
ACR42 Group 4 Non-Resident Per Hour New $190
Music Studio - Refundable Deposit $500
ACR43 Groups 1 and 2 Per Hour New $22
ACR44 Group 3 Resident Per Hour New $26
ACR45 Group 3 Non-Resident Per Hour New $31
ACR46 Group 4 Resident Per Hour New $37
ACR47 Group 4 Non Resident Per Hour New $45
660
Attachment 4
Exhibit A
# Item / Service Description / Unit Fees through
6/30/24
Fee Effective
7/1/24
Fee Effective
9/1/24
* Local Fees and Charges not subject to annual adjustment base on Consumer Price Index (CPI). ** Fees and Charges established by seperate ordinance, State Law, or another agency and not subject to CPI adjustment. 661

STAFF REPORT

CITY COUNCIL

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Agenda Item 8.1
DATE: June 4, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Review of User Fee Study and Cost Allocation Plan Prepared by: Darlynn Haas, Management Analyst II
EXECUTIVE SUMMARY:

The City’s User Fee Cost Recovery Policy calls for a comprehensive user fee study to be conducted at least every five years to assure that user fees reflect the City’s underlying costs. The current fee and cost recovery model was adopted by the City Council in June 2018. On December 19, 2023, the City engaged Matrix Consulting Group, Ltd to conduct both a User Fee Study and a Cost Allocation Plan. The City Council will receive the results of the two reports prior to considering adoption of a new master fee schedule. A public hearing to adopt the master fee schedule is scheduled for June 18, 2024.

STAFF RECOMMENDATION:

Receive the reports and provide input.

FINANCIAL IMPACT:

The financial impact will be based on activity levels after the new fees are adopted and in place.

Based on activity levels from Fiscal Year 2023-24, charging the full cost of providing services would result in $907,751 in fee revenue and entirely offset City costs. A partial cost recovery, as recommended by Staff, results in $570,679 in revenue, equating to a subsidy of $337,072.

DESCRIPTION:

The City’s current fee and cost recovery model was developed using data from Fiscal Year 2017-18

and was adopted by the City Council in June 2018. Since then, certain fees have been updated
annually to keep pace with increases in the City’s costs for providing services, based on changes in the preceding December Consumer Price Index (Bureau of Labor Statistics, San Francisco-Oakland Urban Wage Earners and Clerical Workers), as prescribed by the City’s User Fee Policy.

Local governments in California are permitted by State law to charge no more than the full cost of Attachment 3
662

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providing the fee-related services to those who receive the benefit of the service. To calculate the full cost, it is necessary to study both the direct cost of providing services (e.g., staff time and equipment), as well as the indirect, or administrative, costs. Conducting a User Fee Study is the typical method agencies use to calculate direct costs, while a Cost Allocation Plan (CAP) calculates indirect costs. These two products must adhere to audit standards so that user fees are reasonable and defensible. In December 2023, the City engaged Matrix Consulting Group, Ltd to prepare the User Fee Study and CAP.

Overview – User Fee Study Results
In the User Fee Study (titled Cost Recovery Study Report of Findings – Attachment 1), Matrix lists the current recovery rate for each department (Attachment 1, page 2). It is important to note that the protocol for the Fee Study reflects the Fiscal Year 2023-24 Adopted Budget for estimating costs and activity levels for services provided; therefore, the identification of cost recovery levels is a snapshot based on the data from that specific year. If costs are not fully recovered from the fees collected, then the difference would be a subsidy from the City’s General Fund. A summary of costs compared to revenues recovered is presented in Table 1.

Table 1. Current Departmental Recovery Rate
User Fee
Departments/Divisions
(A) Costs, User
Fee Service
(B) Current
Revenue
(C)
Difference
(D) Current
Recovery
Percentage
Building $4,711,585 $4,264,214 ($447,371) 91%
Engineering $512,382 $376,390 ($135,992) 73%
Finance $311,180 $137,967 ($173,213) 44%
Fire $386,201 $376,337 ($9,864) 97%
Housing $61,640 $54,180 ($7,460) 88%
Planning $147,130 $61,077 ($86,053) 42%
Police $97,850 $50,052 ($47,798) 51%
Total $6,227,968 $5,320,217 ($907,751) 85%
Table 1 shows that the City’s full cost to provide fee-related service is $6.2 million, which is $0.9 million lower than revenue collected, equating to an overall recovery rate of 85%. The current recovery level for individual departments ranges from 42% in Planning to 97% in Fire.

Proposed Application of Fee Study Results
The Fee study includes lists of user fees by department (Attachment 1 -Sections 5-12). Each department section has a Fee Schedule Modification and Detailed Results area. The Fee Schedule Modification area
describes fees that are proposed to be added, removed, and/or expanded. The Detailed Results area shows the current fee, the full cost of providing the related service, and the difference. New fees being proposed because of this study are denoted as “New” in the Current Fee Description column.

Notable Items
Because these studies are typically conducted every five years, agencies can see dramatic 663

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differences in fees. The studies incorporate not only current personnel costs, but current department staffing structures, as well as current software and other technologies used in providing the services.

Subsidized Fees
The City’s User Fee Policy (Attachment 4) allows for costs to not be the sole consideration in determining how much the City will charge for a service it provides. It further details which factors to consider when determining an appropriate cost recovery level. The main factors used to determine which fees to subsidize are:

1. Health and Safety (service recipient vs. service driver) – For services associated with regulated activities, development review, code enforcement), from which the community primarily benefits for the need for the service. (e.g., a Water Heater Permit)

2. City Public Policy/Objective – For services that related to City policies and Council goals focused on long term improvements to community quality of life. (e.g., the Business License Fee)

3. Feasibility of Collection – For services where collecting of fees should be as simple as possible in order to reduce the administrative cost of collection. (e.g., Towed/Stored Vehicle Release)

4. State Law – (e.g., Police Reports)

5. Impact on Demand (Elasticity) – At full cost recovery, pricing may significantly impact demand and may negatively impact lower-income groups. (e.g., Passport Photo Fee) Attachment 3 list fees identified by Staff as needing discussion about potentially charging less- than-full cost recovery. The results of these recommendations are summarized by department in the below table. It should be noted that some fees are set by statute and cannot be adjusted to full cost recovery.

Table 2. Recommended Subsidy Levels, by Department
User Fee
Departments/Divisions
(A) Costs, User
Fee Service
(B) Revenue at
Proposed Fees (C) Subsidy (D) Cost
Recovery
Building $4,711,585 $4,670,043 $41,542 99%
Engineering $512,382 $512,382 $0 100%
Finance $311,180 $137,967 $173,213 44%
Fire $386,201 $386,201 $0 100%
Housing $61,640 $61,640 $0 100%
Planning $147,130 $73,366 $73,764 50%
Police $97,850 $49,297 $48,553 50%
Total $6,227,968 $5,890,896 $337,072 95%
The City of Dublin’s new fee study identifies several items or areas that are notable and warrant discussion. These are described below.

Time and Materials Billing Rates
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The City charges hourly rates for employees performing services on a time-and-materials basis.

Table 3 shows the hourly rates currently being charged for City staff work, the newly calculated, full hourly cost of providing the related services, and the percentage change between the two.

Table 3. Hourly Rates
User Fee
Departments/Divisions
Current Hourly
Rates
New Full Cost Hourly
Rates (Based on Fee
Study)
% Change
Building $255.00 $290.00 12%
Engineering $350.00 $355.00 1%
Engineering Inspection $279.00 $331.00 16%
Planning $330.00 $337.00 2%
The hourly rates in the table above include the blended hourly rates of Staff performing the work in these functions, as well as an indirect cost rate, such as costs from central service departments such as Finance and Human Resources, as applicable to each department.

Overhead Rates
Many of Dublin’s development-related services are provided by external contractors. In these cases, the customer pays the cost incurred by the City plus an overhead rate to cover the City cost of overseeing the contractor and the work performed. Table 4 shows the overhead rates currently being charged for development work and the newly calculated full overhead rate, as well as the percentage change between the two.

Table 4. Overhead Rates
User Fee
Departments/Divisions
Current
Overhead Rate
New Full Cost Overhead
Rate (Based on Fee
Study)
Change
Building 30% 45% 15%
Engineering 26% 46% 20%
Planning 30% 45% 15%
Citywide General 64.80% 24.48% (40.32%)
Credit Card Fee
The City is assessed a fee on all credit card charges, and historically, has absorbed this fee as a cost of doing business. However, with a significant shift to online payments and the increased use of in- person contactless payments, the number of credit card transactions has continued to grow.

Applying a 3% charge to such transactions would allow the City to recover these charges (equating to about $130,000).

Technology Fee
The City is currently in the process of upgrading its Land Use and Permitting system, a component of the Enterprise Resource Planning system. Due to the high cost involved with these systems, Staff requested that Matrix identify potential ways to offset this cost in the future when the system 665

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reaches the end of its useful life. One way to accomplish that is to charge a technology fee on development permits. Matrix determined that a 2% fee added to the cost of a permit would allow the City to accumulate adequate funds ($1.5 million over 10 years) to replace the system. This is a practice currently in place in both Hayward (6%) and Livermore (2%).

EV Charging Fees
Currently the City charges $0.33 per kilowatt-hour on its Level 2 chargers at City facilities, equating to $0.99 per charging hour (the current Level 2 chargers typically produce a minimum of three kilowatts per hour, though this can vary by vehicle). The current fee was established to cover the cost of electricity, but it does not cover the maintenance agreements or surcharges by the charging vendors. While the actual cost of this service varies by location and vendor, it is believed the City would need to charge between $0.75 - $0.80 per kilowatt-hour to cover all costs.

This means that a customer could pay $2.40 per charging hour in Dublin. Rates charged by selected other agencies are shown on page 13 of the Fee Study.

Overview – Cost Allocation Plan (CAP)
The CAP is an accounting report that calculates the City’s indirect, or overhead, costs as expressed by a percentage rate. This rate is then applied to fee-related service costs to identify the total cost of providing services. Administrative costs are derived from departments that support more than one program area and are not easily identifiable to specific activities (e.g. Finance and Human Resources).

The indirect rate is also utilized for new fees that are developed before the next user fee study is conducted, and for overhead charges on other services not shown in the Master Fee Schedule.

Conclusion
Staff will incorporate the fees shown in this report, including any adjustments the City Council makes, into the new Master Fee Schedule. The Public Hearing to adopt the Master Fee Schedule has been noticed for June 18, 2024. Per State Law, all new or increased development-related fees cannot become effective until 60 days after their adoption. At the June 18, 2024 Public Hearing, Staff will recommend that all non-development fees become effective July 1, 2024, and that development fees become effective September 1, 2024.

STRATEGIC PLAN INITIATIVE:

Strategy 4: Organizational Health
Objective 4E: Complete an update to the User Fee Study.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Report on Cost of Services (User Fee) Study
2) Full Cost Allocation Plan
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3) Subsidized Fee Recommendations
4) User Fee Cost Recovery Policy
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STAFF REPORT

PARKS AND COMMUNITY SERVICES COMMISSION

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Agenda Item 7.1
DATE: April 15, 2024
TO: Honorable Chair and Commissioners
FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Fiscal Year 2024-25 Master Fee Schedule Update for Parks and Community Services
Prepared by: Brad Olson, Management Analyst II
EXECUTIVE SUMMARY:

The Commission will receive a report on the Fiscal Year 2024-25 Master Fee Schedule update for the Parks and Community Services Department and consider a recommendation to the City Council regarding the adoption of fees.

STAFF RECOMMENDATION:

Receive the report and recommend approval of fee updates to the City Council.

FINANCIAL IMPACT:

The proposed fee schedule (Attachment 1) is anticipated to be submitted to the City Council for review and approval in June 2024 and subsequently
factored into the Fiscal Year 2024-25
operating budget.

DESCRIPTION:

The Parks and Community Services (PCS) Department offers a variety of recreation programs and activities in aquatics, sports, youth and senior programs, and facility space for community rental use. PCS, which the General Fund partially supports, offsets the costs of these activities largely through fees for services.

Staff reviews current expenditures and revenues annually to assess whether fee adjustments are needed to maintain or enhance service levels or support a new program or activity. Based on these
findings, the fee proposals are adjusted accordingly.

The proposed Parks and Community Services Department Master Fee Schedule (Attachment 1) lists current and proposed fees. All fee adjustments are made per the Pricing Policy for Parks and Community Services Programs, Facilities, and Field Use adopted by the City Council on June 21, Attachment 4
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2016 (Attachment 2).

Below is a summary of the proposed adjustments to PCS fees for Fiscal Year 2024-25.

Family Programs – Camp Connector Lunch Hour – Eliminate Fee This program has not been offered for several years due to minimal registrations and difficulty scheduling Staff.

Family Programs – Little Clovers TK Program – New Fee
The Little Clovers extended learning program was developed to complement the Transitional Kindergarten (TK) program offered by the school district. Fees: Little Clovers TK – Resident 4-day, 4-week session - $400 and Little Clovers TK – Non-Resident 4-day, 4-week session - $480; Little Clovers TK – Resident 5-day – 4-week session - $500 and Little Clovers TK – Non-Resident 5-day, 4-week session - $600
Sports Programs - Adult Sports League Late Fee – Eliminate Fee The City has not charged this in the past several years. Instead of imposing charges, Staff focuses on encouraging early registration rather than penalizing late registration.

Sports Programs - Adult Basketball – Adjust Fee
Staff is transitioning this from a variable fee (based on season length) to a flat fee structure. The fee is determined by 8 regular season games plus 1 playoff game. In the event of modifications to league durations, fees will be adjusted proportionately to maintain alignment and adherence to the approved fee schedule. Fees: Adult Basketball League Resident - $865 per team and Adult Basketball League Non-Resident - $1,038 per team.

Sports Programs - Adult Softball – Adjust Fee
Staff is transitioning this from a variable fee (based on season length) to a flat fee structure. The fee is determined by 8 regular season games plus 1 playoff game. In the event of modifications to league durations, fees will be adjusted proportionately to maintain alignment and adherence to the approved fee schedule. Fees: Adult Softball League Resident - $699 per team and Adult Softball League Non-Resident - $838 per team.

Youth Summer Junior Warriors Basketball League (Youth In-House Sports Camps) – Rebrand and Adjust Fee
Staff is rebranding the Youth Summer Junior Warriors Basketball League to Youth In-House Sports Camps, as the summer activity is not typically sponsored by the Junior Warriors Organization. The fee category will include all in-house youth multi-sport camps, regardless of season. Fees: Youth In-house Sports Camps Resident - $132 and Youth In-house Sports Camps Non-Resident - $158 669

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Sports Programs – Adult Bocce League – New Fee
The department has received several inquiries about resurrecting the Bocce League. New resident and non-resident fees have been established, based upon 8 season games plus 1 playoff game. In the event of modifications to league durations, fees will be adjusted proportionately to maintain alignment and adherence to the approved fee schedule. Fees: Adult Bocce League Resident - $205 per team and Adult Bocce League Non-Resident - $246 per team.

Sports Programs – Adult Sand Volleyball League – New Fee With the recent opening of Fallon Sports Park Phase 3, Staff is implementing a sand volleyball league, utilizing the sports park’s new sand volleyball courts. The fee includes 8 regular season games plus 1 playoff game. In the event of modifications to league durations, fees will be adjusted proportionately to maintain alignment and adherence to the approved fee schedule. Fee: Adult Sand Volleyball League Resident - $290 per team and Adult Sand Volleyball League Non-Resident - $348 per team.

Facility Rentals – Library Program Room - Correction
Program room rental fees (Group 1-4 rates for rental space at the Library) were unintentionally omitted from previous master fee schedules and are now being added. Fees: Library Program Room – Refundable Deposit - $500. $0/hr. for Groups 1 and 2, $94/hr. for Group 3 Residents, $113/hr. for Group 3 Non-Residents, $125/hr. for Group 4 Residents, $150/hr. for Group 4 Non- Residents.

Facility Rentals – Senior Center Lounge - Correction
Lounge fees (Group 1-4 rates for rental space at the Senior Center) were unintentionally omitted from previous master fee schedules and are now being added. Fee: Senior Center Lounge – Refundable Deposit - $500. $12/hr. for Groups 1 and 2, $48/hr. for Group 3 Residents, $58/hr. for Group 3 Non-Residents, $64/hr. for Group 4 Residents, $77/hr. for Group 4 Non-Residents.

Facility Rentals – Wave Boardwalk - Correction
Boardwalk fees (Group 1-4 rates for rental space at The Wave) were unintentionally omitted from previous master fee schedules and are now being added. Fee: Wave Boardwalk - Refundable Deposit - $500. $275/hr. for Groups 1, 2, and 3 Residents, $330/hr. for Group 3 Non-Residents, $429/hr. for Group 4.

Facility Rentals – Wave Concessions Stand – New Fee
Rental inquiries for the Wave Concession Stand have increased. Rentals will only be permitted when accompanying an existing rental. Examples of this may be an addition to a private group hosting a swim meet or a waterpark buy-out. Concession stand rentals will not be permitted during the traditional waterpark season or when the water park is in use for the public. Fee: Wave Concessions Stand - Refundable Deposit - $500. $36/hr. for Groups 1, 2, and 3 Residents, $43/hr. for Group 3 Non-Residents, $54 /hr. for Group 4.

Sport Field Rentals – Court Rentals (Basketball, Pickleball, Tennis) – Expand Activities and Consolidate Fees
Group 1-5 rates for Basketball Court Rentals (BR1-BR6) and Tennis Court Rentals (TR1-TR6) combined into a new category – Court Rentals (CTR1-CTR6). Pickleball rates were added with the 670

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addition of new pickleball courts located at Don Biddle Community Park and in anticipation of new courts coming online at Wallis Ranch Community Park. There is no fee change associated with this inclusion to the schedule. Fees: Court Rentals (Basketball, Pickleball, Tennis) – $5/hr. for Groups 1 and 2, $7/hr. for Group 3, $10/hr. for Group 4 Residents, $12/hr. for Group 4 Non- Residents, $16/hr. for Group 5 Residents, $19/hr. for Group 5 Non-Residents.

Sport Field Rentals – Sand Volleyball Court Rentals – New Fee A cost comparison was done with neighboring jurisdictions offering volleyball court rentals.

Existing fees for Grass Field rentals were comparable with market rates and were adopted for Sand Volleyball Court Rentals. Fees: Sand Volleyball Court Rentals – $7/hr. for Groups 1 and 2, $18/hr. for Group 3, $22/hr. for Group 4 Residents, $26/hr. for Group 4 Non-Residents, $35/hr. for Group 5 Residents, $42/hr. for Group 5 Non-Residents.

Dublin Arts Center (DAC) – New Fees
Dublin Arts Center fees and Group 1-4 rental rates were derived from the operations guide shared with the Parks and Community Services Commission and Heritage and Cultural Arts Commission and presented to the City Council in October 2023.

DAC Events and Drop-In Programs
Resident and Non-Resident fees charged for shows, events, drop-in programs, open studios, etc. Fees: DAC Events and Drop-In Programs Resident - $10-100 per person and DAC Events and Drop-In Programs Non-Resident - $12-120.

DAC Exhibit Fee – Gallery 180
Fee charged to exhibitors, artists, or organizations to display formal and professional exhibits showcased within Gallery 180. Fee: DAC Exhibit Fee – Gallery 180 - $30 DAC Exhibit Fee – Informal Galleries
Fee charged to amateur exhibitors, artists, or organizations to showcase artworks in informal spaces within the DAC, such as main hallways and lobbies. Fee: DAC Exhibit Fee – Informal Galleries - $20
DAC Black Box Theater Public Events (Shows, Productions, Performance, Recitals, etc.) Ticket fees for public shows, productions, performances, recitals, etc. Fees: DAC Black Box Theater Ticket Sales Resident - $10-200 and DAC Black Box Theater Ticket Sales Non- Resident - $12-240.

DAC Black Box Theater Public Event Usage Fees
Fees charged for performers/companies using the Black Box Theater for public shows, productions, performances, recitals, etc. Fee rates established for Mon-Thurs and Fri-Sun Events. Fees: DAC Black Box Theater Public Event Usage Fees (Mon-Thurs) - Refundable Deposit - $750. $75/hr. for Groups 1 and 2, $90/hr. for Group 3, $108/hr. for Group 4; DAC Black Box Theater Public Event Usage Fees (Fri-Sun) - $90/hr. for Groups 1 and 2, $108/hr. for Group 3, $130/hr. for Group 4.

DAC Rental Fees
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Fees charged for the rental of DAC facilities for events that are not open to the public, such as parties, workshops, etc. Fees: Refundable Deposit - $500-750. $22-112/hr. for Groups 1 and 2, $26-135/hr. for Group 3 Resident, $31-162/hr. for Group 3 Non-Resident, $37- 194/hr. for Group 4 Resident, $45-233/hr. for Group 4 Non-Resident.

In addition to the above updates, Staff has included administrative clean-up items such as deletions of programs and activities that have been discontinued, program consolidations, and corrections of minor typos.

The Master Fee Schedule, which includes the PCS fees above, is anticipated to go to the City Council for review and approval in June 2024.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The Commission Agenda was posted.

ATTACHMENTS:
1) Proposed Fiscal Year 2024-25 Parks and Community Services Department Master Fee Schedule
2)
Pricing Policy for Parks and Community Services Programs, Facilities, and Field Use 672
Pricing Policy for Parks and Community Services
Programs, Facilities, and Field Use

1. The City Council shall set Parks and Community Services programs, facilities and field use fees (“Parks and Community Services Fees”) annually as part of the adoption of the City’s Master Fee Schedule.

2. T
he City Council shall approve, by resolution, Parks and Community Services Fees , a
nd shall approve, by resolution, cost sharing, when applicable, f or program s o
ffered via contract providers.

3. T
he Parks and Community Services Commission shall be given an opportunity to review the Parks and Community Services Department’s (“Department”) program f
ees annually prior to submission to City Council for approval.

4. T
he City Council will review and adopt cost recovery targets for the Department as pa
rt of annual budget process.

5. T
he Department Director, in his or her sole discretion, may adjust fees outside of the a
nnual process by up to 20% in a fiscal year. Any revisions and/or changes shall be documented as part of the next Master Fee Schedule adoption.

6. T
he fees for non-residents for both programs and facility rentals shall be established at a minimum of 20% higher than fees for Dublin residents, unless an exception is made via the City Council adopted Master Fee Schedule.

7. T
he Director, in his or her sole discretion, may has establish rates for new classes (initiated after adoption of the annual Master Fee Schedule) and offer reduced fees such as introductory rates, early registration, family discounts and coupon discounts, to promote new recreation programs or resurrect existing ones.

8. Pr
eviously, the City Council adopted fee schedules with associated “use policies” as separate actions. Now, the City Council shall adopt Parks and Community Services Fees one time per year as part of the Master Fee Schedule. 2657409.1
ATTACHMENT 2
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Adoption of Master Fee
Schedule
June 25, 2024
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Background
• Master Fee Schedule
– User Fee Study/Cost Allocation Plan
– Parks and Community Services annual fee adjustment.
• April 15, 2024 Parks and Community Services (PCS) Fees – Reviewed by Parks and Community Services Commission
• June 4, 2024 –Report on updated User Fee Study and Cost Allocation Plan.
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User Fee Study Review
• City is currently at 85% recovery rate
– Subsidy of $907,751
• Department recovery ranges from 42% (Planning) to 97% (Fire)
• Overall recovery rate would increase to 95%
– Subsidy of $337,072
– Fees set by statute
– Fees not collected at 100%
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User Fee Study Review
• Additional Revenue of $848,605
*Based on activity Levels from FY 2023-24
Type Projected Revenue*
2023 Fee Study Update $570,679
Technology Fee $150,000
Credit Card Fee $127,926
Total $848,605
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Cost Allocation Plan
• Calculates a Citywide overhead rate
– City rate 24.48%
• Calculates a departmental overhead rate
– Looks at support costs applied to each department
providing the direct service
– This rate is included in the staff billing rates
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Notable Items
• Time and Material Billing Rates
• Blend Rates
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Notable Items
• Development-related services
• Citywide
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Parks and Community Services Fees
• Not required to be included as part of the User Fee Study. – Set at Market Rate.
– Parks and Community Services Pricing Policy.
– Included in the Master Schedule of Fees.
• Summary of adjustments
– New programs
• Little Clovers Transitional Kindergarten
• Adult Bocce League
• Adult Sand Volleyball League
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Parks and Community Services Fees
• Summary of adjustments (Con’t)
– Existing fee adjustments of note:
• Adult Basketball and Adult Softball Leagues adjusted from a variable fee to a flat fee structure.
• Adult Sports League late fee was discontinued in favor of promoting early registration over penalizing late sign-ups.
– Corrections and new fees have been made for various facility rentals, including the Library Program Room, Senior Center Lounge, and Wave Concession Stand, along with new fees for the Dublin Arts Center’s events, exhibits, and rentals. 682
Master Fee Schedule
• All Fees, with the exception of certain fees, (those set by statute and PCS fees) will be updated annually to
reflect changes in the CPI, per the City’s User Fee
Policy.
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Recommendation
• Conduct the Public Hearing, deliberate, and adopt
the following:
– Adopt the Resolution Adopting a Master Fee
Schedule for Services Provided by the City
• Non-Development Fees – Effective July 1, 2024
• Development Fees – Effective September 1, 2024
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Thank you!
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STAFF REPORT

CITY COUNCIL

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Agenda Item 8.1
DATE: June 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Actions to Fill City Councilmember Vacancy
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:

The City Council will consider applications received to fill the City Council vacancy due to the appointment of Michael McCorriston as Mayor. The City Councilmember term expires December of this year.

STAFF RECOMMENDATION:

Discuss the applications received and appoint an applicant to fill the City Council vacancy for the term ending December 2024; or take other appropriate action.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The resignation of Mayor Hernandez on June 4, 2024, created a vacancy in the office of Mayor and at the June 4, 2024, Regular City Council Meeting, Michael McCorriston was appointed to fill the vacancy for the remainder of the term ending December 2024.

Government Code Section 36512 provides that if a vacancy occurs on the City Council, the City Council “shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a Special Election to fill the vacancy.” At the June 4, 2024 Regular City Council Meeting, the City Council directed Staff to post an application for the vacancy on Wednesday, June 5, 2024, with the applications due to the City Clerk on Wednesday, June 12, 2024 at 5:00 PM. The application period was announced via press release, on the City’s website through a NewsFlash, in the “Backyard Brief”, and on NextDoor and other social media platforms. Paper applications were also available at the Civic Center if someone 686

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inquired.

Applications were received from the following individuals: Seema Badar, Lucrecia Deleon, Lynna Do, Sameer Hakim, Regis Harvey, Jerry Molnar, John Morada, Samir Qureshi, Ramya Ramakrishnan, Wahida Rashid, Andrea Renzulli, Ravindra Sharma, Sierra John Slatinsky, Janine Thalblum, Antonio Ticsay, Horatiu Ulescu, and Stephen Wright.

The most recent occurrence of the City Council filling an unexpired vacancy on the City Council was in 2018. After reviewing applications, each Councilmember came to the meeting prepared with their top two applicants in mind. The City Clerk noted the top two for each Councilmember on the screen and the City Council discussed the top selections.

Staff asks that the City Council be prepared to discuss the applications and either make an appointment or provide further direction. Staff has encouraged all applicants to be present and ready to answer any questions the Councilmembers may have.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

All applicants were provided with the agenda and a copy of this Staff Report. The City Council Agenda was posted.

ATTACHMENTS:
1) City Council Vacancy Applications
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Attachment 1
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Application to Serve as
City Councilmember
For the unexpired term ending December 2024

3. What d o you believe are the top three policy issues facing the City and how do you believe you can contribute to solving them?

4. In your view, what do you believe your relationship as Councilmember should be with the public, the Mayor, and the City Manager? 6iJnDWure

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Applications must be received by 5:00 p.m., Wednesday, June 12, 2024. Postmarks will not be accepted. Thank you.

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Additionally, supporting programs that address underlying issues such as mental health and substance abuse, ensuring effective communication channels for residents to report concerns, and advocating for policies that enhance neighborhood safety and emergency preparedness are crucial.

Addressing housing affordability in Dublin involves promoting the development of affordable housing through updated zoning laws and incentives for developers to include affordable units in new projects.

Advocating for mixed-use developments and higher-density housing near transit hubs can also increase the availability of affordable options. Additionally, supporting policies that provide assistance to first-time homebuyers, protecting existing affordable housing stock, and partnering with non-profit organizations and state agencies to leverage funding and resources are crucial steps.

It's important to support the mayor’s role as the leader of the city council while also providing constructive feedback and alternative viewpoints when necessary.

A council-member should have a good and open line of communication with the city manager. It is important to have checkins and regularly discuss priorities, challenges, and progress on city projects.

Council-members should collaborate with the City Manager to make sure the needs of the community are being met by providing support and resources to make sure goals are being met. 692

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Lynna Lan Tien Nguyen Do Application City Council June 6, 2024 Application to Serve as City Councilmember
For the unexpired term ending December 2024

1. What is your involvement in the community (i.e., task forces, committees, commissions, volunteer activity, etc.)?
I am a former Planning Commissioner. I was active in the efforts to get the LGBTQ+ Pride flown in the City. I am also active with Dublin Pride. I am also a member of the Camp Parks, Community Relations Working Group.

While not directly in Dublin, I serve on the East Bay Stonewall Democratic Club Board of Directors as the secretary. Also, I am an alternate delegate on the Alameda Democratic Central Committee. I am currently serving on the California Board of Occupational as a member and secretary of the Board.

Besides that, I am the President-elect of the Junior League of Palo Alto*Mid- Peninsula. I have served as the President of the Junior League of Oakland East Bay. I just finished my term at the Association of Junior Leagues International as an At-Large Director. I have been a member of the Junior League for over 20 years.

2. Why do you want to serve on the City Council?

I believe in visibility and representation. I have been wanting to serve on the City Council since 2017. Previously I had applied to open City Council seats twice and ran for City Council, once. I believe it is important that the City Council reflects the diversity of the community and that all voices are represented at the table. Currently, we do not have a member of the LGBTQIA+ community represented on the City Council, and I believe I can be that representative and the voice at the table.

My other passion is a downtown for Dublin. I know we have a Downtown Dublin Preferred Vision, which was created in 2019. I would like to see more movement on this and move this vision from paper to reality.

I also have always believed in giving back to my community and being an active part of it. I have done this through serving on various boards and commissions since I was in high school. But now I feel it was time to make the move to gain 698
Lynna Lan Tien Nguyen Do Application City Council June 6, 2024 a seat at the table where I am the decision maker and help enact change directly.

3. What do you believe are the top three policy issues facing the City and how do you believe you can contribute to solving them?

According to a survey conducted last May (2023), the top three policy issues facing the City are Dublin residents are increasingly worried about crime in the city, freeway congestion, housing costs and growth.

As a City Council member, my job would be to listen to the residents’ concerns and address their apprehensions with data and facts. All of these issues are interconnected and to alleviate these issues takes time and understanding what is already in the works and what more can be done. I would hit the ground running and get briefed on these issues and what’s next and taking the necessary steps to help City staff and departments who are addressing these issues get the help, assistance and support they need to successfully execute their jobs.

My background is in politics, public administration, policy, and psychology. I have worked for various political officials, campaigns, and consulting firms in the past. I bring these past experiences, as well as my network and connections, to the table to help facilitate working towards a positive solution for all.

4. In your view, what do you believe your relationship as Councilmember should be with the public, the Mayor, and the City Manager?

My view and belief about the relationship of the City Councilmember to the public is that first and foremost, the member is also a resident of the City of Dublin. Before they were in the role of public service, they were just residents who had issues and concerns about their City, but they also had a strong bond and loyalty to the City. Because if they did not feel that connection, why would they decide to spend time working to make this City a better place for all and the future?

As for the relationship with the Mayor, their should be a relationship built on mutual respect. Each person is serving their City in a role where they are working to ensure that the City thrives into the future. It is ok to disagree, but it 699
Lynna Lan Tien Nguyen Do Application City Council June 6, 2024 is important to not make it personal. Decisions need to be made that will be beneficial to the city, not the individual.

The relationship with the City Manager and the City Councilmember is an integral one. The City Manager is tasked with the day-to-day operations of the city, they are the ones that are in the trenches and see what is going on with the city behind the scenes. The City Councilmember should support the City Manager and allow them to be successful in their jobs. But this is not to say that the City Councilmember should agree with everything the City Manager says or does, it is the job of the City Councilmember to ask the right and necessary questions to ensure that all potential issues are addressed.

With all three relationships, the City Councilmember serves the City of Dublin in a public capacity and works closely with all three groups to ensure the best possible success for the City.
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From: Ramya Ramakrishnan
Dublin Resident

Application for the City Council Vacancy, Responses to questions

1. What is your involvement in the community (i.e., task forces, committees, commissions, volunteer activity, etc.)?

As the Director of Community Outreach at a non-profit advocacy and education organization, my role is dedicated to supporting the community, both locally and regionally. Since moving to Dublin nine years ago, I have actively participated in numerous community-focused initiatives.

I have served as a parent volunteer in various leadership roles within the Dublin Unified School District (DUSD), including the school site council for elementary, middle, and Dublin High School. Recently, I was elected for my eighth year on the school site council.

Additionally, I was a member of the inaugural Emerald High School Design Committee and I played a key role in its completion through numerous volunteer initiatives that spanned many years.

My other contributions include:
 Serving on the DUSD Math Task Force
 Member of the Superintendent Search Committee
 Member of the District's Grading Task Force
 Offering an innovative enrichment program for Fallon middle during the pandemic to support their mental and physical health
 Helping Dublin City develop cricket facilities by being a strong advocate for emerging sports that Dublin youth are excelling at
 Working directly with senior staff at Dept. of Health and Human Services in Washington D.C. to make 988 Suicide Prevention videos, as part of my role at HAF.

Beyond school-related activities, I had stepped up to serve at my HOA to help my neighborhood solve problems, volunteered with international organizations such as SEWA International and BAPS and helping with local food drives and assembling medical kits for the homeless population. I have coordinated and organized events to educate elected officials, law enforcement agencies, and other leaders in the Bay Area on various important topics. My extensive experience in community service has allowed me to represent and lead effectively within and outside Dublin. 717

2. Why do you want to serve on the City Council?

I am deeply proud of Dublin, cherishing its beautiful neighborhoods and our strong-knit community. My commitment to community service stems from a desire to see a sense of purpose in my work, cultivating a moral and emotional connection to all I do. I am driven by an innate desire to help others and improve our city's quality of life.

My leadership skills, passion for service, and dedication to making Dublin better have inspired me to apply for the city council position. I have actively engaged with community members from all corners of Dublin and have a keen understanding of their needs and aspirations. My ongoing involvement in various community initiatives has provided me with a comprehensive pulse on what our residents desire and the focus areas for our elected leaders. Attending city council meetings regularly in the past and offering public comments on key agenda items has reinforced my desire and commitment to represent our community. The vast majority of my contributions have been for the greater good, providing me with a profound sense of fulfillment and purpose.

I view this vacancy as an opportunity to serve Dublin families as a capable and fair advocate. My approach is characterized by hard work, innovative problem-solving, and effective team collaboration. If I were to describe myself in three adjectives, they would be sincere, empathetic, and altruistic. With a deep-rooted dedication to our community and a proven track record of service, I am eager to contribute my energy, expertise, and vision to the Dublin City Council.

3. What do you believe are the top three policy issues facing the City and how do you believe you can contribute to solving them?
I believe that the top three policy issues facing the city are - 1. Public Safety, 2. Housing, and 3. Business Development.

Public Safety: Crime has been on the rise in Alameda County and unfortunately we have had our share of incidents here in Dublin as well. I would like to collaborate with the city council and staff to enhance crime prevention efforts to reduce thefts and break- ins. By educating families on securing their homes and businesses, and working with law enforcement to increase surveillance and police presence, we can ensure that Dublin residents feel safer. Additionally, I want to focus on traffic safety, particularly around schools, and make Dublin more bike and pedestrian-friendly to reduce congestion and also to promote healthier lifestyles.
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Housing: Housing is one of the most critical issues in Dublin. My goal is to balance quality of life, affordability, and open spaces for residents. To achieve this, I propose gathering data on housing needs and desires through surveys and community meetings.

This information will guide our planning and policy decisions. As a mother of two children, one in college and another one who will soon be ready for college, I am deeply concerned about the rising expenses and costs of housing especially for struggling families and I am committed to finding solutions that benefit all. I will also advocate for improved and frequent communication between residents and city council members to ensure that housing solutions meet community needs.

Business Development: Supporting and prioritizing businesses is vital for Dublin's economic growth. I propose continuing and expanding this support by offering workshops on small business ownership and entrepreneurship. Encouraging Dublin families to support local businesses can be achieved through social media outreach and providing incentives and perks and inculcating a sense of pride. As evidenced by the progressively expanding presence of Snowflake, as an example, I believe there is a tremendous opportunity to further develop Dublin for technology and other companies.

By fostering a strong local economy, we can ensure the prosperity of our community.

Additionally, I think Dublin should focus on the Physical and Mental Health of its residents. Promoting healthier food choices through city-wide initiatives such as free nutrition workshops, yoga and meditation classes and advocating for year-round Farmers' markets with quality fresh produce will also be my key focus since we are seeing an alarming increase in depression and mental health challenges in all age groups.

The above policy priorities reflect my commitment to enhancing the well-being, safety, and economic vitality of Dublin.

4. In your view, what do you believe your relationship as Councilmember should be with the public, the Mayor, and the City Manager? As a City Councilmember, I believe that my relationships with the public, the Mayor, and the City Manager should be characterized by collaboration, transparency, and mutual respect.

With the Public: My relationship with the public should be rooted in mutual trust, active engagement and open communication. I am committed to being accessible and responsive to the needs and concerns of residents. This means active listening, regularly attending community events, and ensuring that constituents have multiple channels to voice their opinions and receive updates on city matters. Building trust through 719
transparency and accountability is essential, and I will work diligently to represent the interests of our diverse community members.

With the Mayor: The relationship with the Mayor should be respectful, collaborative and supportive. The Mayor serves as the leader of the city and presides over council meetings, so it is important that we work together harmoniously to achieve our shared goals. This involves mutual respect, understanding each other’s perspectives and open two-way communication, aligning on strategic priorities, and building trust gradually. A solid partnership with the Mayor and rest of the city council team is crucial for effective governance and for advancing initiatives that benefit the community.

With the City Manager: The City Manager plays a key role in implementing the policies and directives set forth by the City Council. My relationship with the City Manager should be professional and based on mutual respect. The City manager is experienced and very knowledgeable on operations and supports the mayor and council before and during their decision making process, so I would look forward to learning from his/her expertise. Frequent and transparent communication between city council and manager is essential to ensure that the council’s vision and policies are effectively translated into action. Collaborating with the City Manager to address challenges and leveraging opportunities will be vital for the efficient functioning of the city.

In summary, my approach as a City Councilmember will be to foster strong, respectful, and collaborative relationships with the public, the Mayor, and the City Manager and other staff, ensuring that we all work together effectively to serve the best interests of Dublin and Dublin residents.

Thank you for taking the time to read my responses.

Sincerely,
Ramya Ramakrishnan
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Application to Serve as
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For the unexpired term ending December 2024

Page 1 ends

The City Council is accepting applications for the vacancy in the office of  &RXQFLOPHPEHU. The City Council will formally consider these applications at a City Council meeting on 7XHVGD\, June , 2024, at 7:00 p.m., in the City Council Chamber, 100 Civic Plaza, Dublin. Applications are due on Wednesday, June 12, 2024, by 5:00 p.m. Postmarks will not be accepted.  ,I additional room is needed for answers, please attach additional pages as necessary.
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Are you a registered voter in the City of Dublin? Yes No Name Date
Address
Email
Home Phone Cell Phone
Employer
Work Phone
Occupation

1. What is your involvement in the community (i.e., task forces, committees, FRPPLVVLRQVYROXQWHHUDFWLYLW\HWF
"

2. Why do you want to serve RQWKH&LW\&RXQFLO?
Stephen Wright 06/11/2024
, Dublin
Retired Volunteer
Resident of Dublin since 1989 – 35 years.

Formal Dublin Involvement
2014 - Appointed member of Dublin's Commercial Development Task Force. 2014 - Appointed member of Dublin's citizen advisory committee - Dublin branding. 2015 - Inside Dublin participant.
2016 – Joined with other residents in presentations to the City Council in support of more action toward development of a Downtown Dublin. 2017 - Appointed to the Planning Commission, with concurrence from two city councils, first by Mayor David Haubert and re-appointed by Mayor Melissa Hernandez.

Community Involvement
2016–2023 - Open Heart Kitchen: Delivered hot meals to low-income senior apartment complexes – including in Dublin, served hot meals to low-income people and the homeless at churches in the Tri-Valley. During COVID delivered hot meals 6 days a week to homeless encamped along creeks, behind shopping centers, under overpasses, etc. Also collected and distributed sleeping bags, clothing, hygiene, etc. 2020 – present: - Regularly post information about Dublin’s public hearings and local issues - or new restaurant openings - on Nextdoor in an effort to keep neighbors informed about important or interesting events in the city or nearby. Average 6k views. 2021 - Dublin's Citizen of the Year.
2024 - Open Heart Kitchen - volunteer lunch server at the Dublin Senior Center.

Other Qualifications and Experience
1977 - 2009 - Local and regional news reporter for several daily newspapers in the Bay Area, including 25 years at the San Jose Mercury News where I was a reporter, editor, editorial page editor and vice-president. I reported and wrote news articles, coordinated coverage and wrote commentary/editorials about local and regional issues and government. I attended countless local and regional government meetings, poured over volumes of city council agendas, EIRs, interviewed countless city councilmembers, Mayor’s, city managers, city staff, neighborhood leaders and community members. 2008 - Senior Fellow, American Leadership Forum - Silicon Valley, Class XIX - ALF-SV brings together leaders from private industry, non-profits and electeds/government officials in a one-year program to help participants learn to work together for the common good. 2010 – 2016 – Silicon Valley Leadership Group, executive vice president: SVLG is a large public policy non-profit in Silicon Valley, with 300 member companies, including startups. The organization concentrated on local, regional, state and federal public policy around housing, transportation, health, energy, innovation and more.

The brevity of this City Council appointment lends itself to an applicant who can constructively contribute immediately. I believe my extensive experience and knowledge of city government, my nearly eight years of experience on the Planning Commission and three decades as a Dublin resident would enable me to contribute right away to City Council discussions and decision making.

Eight years ago, I committed myself to service in the city and the Tri-Valley after spending most of my adulthood focused on family, careers and hours commuting to the South Bay. I remain focused on ways to participate, and to help our city’s residents engage in meaningful dialogue and to join in decision-making on important issues.

I am familiar with many near-term issues like the extension of Dublin Boulevard as well as the longer-term challenge of reaching development build out and the need for a long-term financing plan that keeps our city services at the same high level we now enjoy. And, of course, I have deep knowledge of community planning and development.

I believe I have a good Planning Commission reputation because I’m thoroughly prepared and I ask questions that lead to better discussions and understanding of the issues, according to fellow commissioners. I’m respectful of city staff, applicants and community members, even when we don’t agree.

My decades of experience covering cities and city issues means I’m bi-lingual in government-speak. I know Dublin’s General Plan, its acronyms and I know the “specific plans” attached to it. I know what slurry seal is, I’ve reviewed and written about capital improvement budgets and I’ve helped our community understand traffic issues on main arteries, signalization and ongoing improvements.

I know about the MTC, ABAG, LAFCO. I understand the competitiveness for funds to help our city that come from the federal government, to the state, to the county to the cities.

If selected my goal is to be a knowledgeable participant in discussions and decision making, and when possible, a consensus builder. I would NOT attempt to derail issues or to reverse your forward motion on long-studied plans.

I agree with the current city council vision and its strategy. As you may know, most recently I helped lead Planning Commission discussions around changes to the city’s Housing Element in support of the change to a 15 percent ratio of affordable homes in larger projects.

I also have the time to devote to City Council responsibilities – and to visit City Hall to learn more about some issues - because my wife and I have concluded our longer international travel for this year. In addition, I have only six months left in my second and final term on the Planning Commission.

I’m also applying because this time frame and opportunity aligns with what I can do right now. I know and respect all of you. My involvement would not slow you down. And it would be an honor to work with you to make our city an even better place to live, work and own a business. 739
740
Application to Serve as City Councilmember
For the unexpired term ending December 2024
Stephen Wright, June 10, 2024

1.What is your involvement in the community (i.e., task forces, committees,commissions, volunteer activity, etc.)?
Resident of Dublin since 1989 – 35 years.

Formal Dublin Involvement
2014 - Appointed member of Dublin's Commercial Development Task Force. 2014 - Appointed member of Dublin's citizen advisory committee - Dublin branding. 2015 - Inside Dublin participant.
2016 – Joined with other residents in presentations to the City Council in support of more action toward development of a Downtown Dublin.
2017 - Appointed to the Planning Commission, with concurrence from two city councils, first by Mayor David Haubert and re-appointed by Mayor Melissa Hernandez.

Community Involvement
2016–2023 - Open Heart Kitchen: Delivered hot meals to low-income senior apartment complexes – including in Dublin, served hot meals to low-income people and the homeless at churches in the Tri-Valley. During COVID delivered hot meals 6 days a week to homeless encamped along creeks, behind shopping centers, under overpasses, etc. Also collected and distributed sleeping bags, clothing, hygiene, etc. 2020 – present: - Regularly post information about Dublin’s public hearings and local issues - or new restaurant openings - on Nextdoor in an effort to keep neighbors informed about important or interesting events in the city or nearby. Average 6k views. 2021 - Dublin's Citizen of the Year.
2024 - Open Heart Kitchen - volunteer lunch server at the Dublin Senior Center.

Other Qualifications and Experience
1977 - 2009 - Local and regional news reporter for several daily newspapers in the Bay Area, including 25 years at the San Jose Mercury News where I was a reporter, editor, editorial page editor and vice-president. I reported and wrote news articles, coordinated coverage and wrote commentary/editorials about local and regional issues and government. I attended countless local and regional government meetings, poured over Typed text of application for better readability
741
volumes of city council agendas, EIRs, interviewed countless city councilmembers, Mayor’s, city managers, city staff, neighborhood leaders and community members. 2008 - Senior Fellow, American Leadership Forum - Silicon Valley, Class XIX - ALF-SV brings together leaders from private industry, non-profits and electeds/government officials in a one-year program to help participants learn to work together for the common good.
2010 – 2016 – Silicon Valley Leadership Group, executive vice president: SVLG is a large public policy non-profit in Silicon Valley, with 300 member companies, including startups. The organization concentrated on local, regional, state and federal public policy around housing, transportation, health, energy, innovation and more.

Why do you want to serve on the City Council?
The brevity of this City Council appointment lends itself to an applicant who can constructively contribute immediately. I believe my extensive experience and knowledge of city government, my nearly eight years of experience on the Planning Commission and three decades as a Dublin resident would enable me to contribute right away to City Council discussions and decision making.

Eight years ago, I committed myself to service in the city and the Tri-Valley after spending most of my adulthood focused on family, careers and hours commuting to the South Bay. I remain focused on ways to participate, and to help our city’s residents engage in meaningful dialogue and to join in decision-making on important issues.

I am familiar with many near-term issues like the extension of Dublin Boulevard as well as the longer-term challenge of reaching development build out and the need for a long- term financing plan that keeps our city services at the same high level we now enjoy.

And, of course, I have deep knowledge of community planning and development.

I believe I have a good Planning Commission reputation because I’m thoroughly prepared and I ask questions that lead to better discussions and understanding of the issues, according to fellow commissioners. I’m respectful of city staff, applicants and community members, even when we don’t agree.

My decades of experience covering cities and city issues means I’m bi-lingual in government-speak. I know Dublin’s General Plan, its acronyms and I know the “specific plans” attached to it. I know what slurry seal is, I’ve reviewed and written about capital improvement budgets and I’ve helped our community understand traffic issues on main arteries, signalization and ongoing improvements.

I know about the MTC, ABAG, LAFCO. I understand the competitiveness for funds to help our city that come from the federal government, to the state, to the county to the cities.
742
If selected my goal is to be a knowledgeable participant in discussions and decision making, and when possible, a consensus builder. I would NOT attempt to derail issues or to reverse your forward motion on long-studied plans.

I agree with the current city council vision and its strategy. As you may know, most recently I helped lead Planning Commission discussions around changes to the city’s Housing Element in support of the change to a 15 percent ratio of affordable homes in larger projects.

I also have the time to devote to City Council responsibilities – and to visit City Hall to learn more about some issues - because my wife and I have concluded our longer international travel for this year. In addition, I have only six months left in my second and final term on the Planning Commission.

I’m also applying because this time frame and opportunity aligns with what I can do right now. I know and respect all of you. My involvement would not slow you down. And it would be an honor to work with you to make our city an even better place to live, work and own a business.

What do you believe are the top three policy issues facing the City and how do you believe you can contribute to solving them?
As mentioned above, it is critical that the city have a flexible long-term financing plan to support its excellent community services post-buildout. I’m familiar with city budgets since as a journalist I reviewed and wrote news stories on numerous city and county budgets. I’ve also had to cut help manage newspaper business budgets and I’ve had to layoff co-workers. I learned that you can’t cut your way to success, so I’m ready to help in any way I can to find long-term solutions.

The push for more affordable housing in Dublin is critical to solving its housing imbalance. Homes must be available for a broad range of incomes so that a diverse workforce with varying incomes can call Dublin home. The recent adjustments to the Housing Element will be helpful. The city council must remain vigilant when it comes to ensurng “affordable” housing gets built.

The No.1 thing missing from Dublin’s community landscape is a walkable, destination downtown. I am familiar with the challenges of creating one in Dublin and have been active for more than a decade in encouraging the city to make creating a downtown a top priority. I’m delighted it now is and there still is much work to do. I look forward to the day when some version of the present vision is completed and Downtown Dublin is open for business.

In your view, what do you believe your relationship as Councilmember should be with the public, the Mayor, and the City Manager?
We are all part of the same team, with the same overall goals of working together to make Dublin an even better place to live, work and own a business. We should all be 743
respectful of each other, we should all listen and have patience, and we should celebrate achievements and examine how disappointments could have come out better.

More specially, I have often explained city government to others by using private business/non-profit terms: In very general themes, the council is like a board of directors, the Mayor is board chair, the city manager is like a CEO or executive director.

The community is the customers. That means, to me, that the city council has fiduciary, overall goal-setting and overall final-decision responsibility. The city manager, like a CEO or executive director, is the person hired by the council for professional management to implement the goals, bring issues forward, hire staff and work with the budget day-to-day and long-range, among many other things. As in business or non- profit organizations, the council (or board) should work through the city manager and not individual city staff members without prior agreement.

The Dublin community – the customers - is diverse in many ways and it has changed dramatically in the past decade. Recently, City Hall has increased its outreach via social media and other platforms, which has been a great way to improve inclusivity. I think there is more outreach to be done because we have smart and passionate neighbors in our midst and not enough of them are involved. I do my small part by acting as something of an aggregator of news and events that would be of interest to residents.

As a council member I would continue to do my best to unlock the mysteries of city government in plain English. And I would listen to feedback, while also taking time to put decisions and issues in context.
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STAFF REPORT

CITY COUNCIL

Page 1 of 3 ends

Agenda Item 8.2
DATE: June 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: City Council Committee Appointments and Assignments Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:

The City Council will consider confirming the Mayor’s proposed appointments to the various local and regional boards, committees, and commission positions left vacant following the resignation of Mayor Hernandez.

STAFF RECOMMENDATION:

Adopt the Resolution Confirming the Mayor’s Appointments to Various Local and Regional Boards, Committees, and Commissions; and direct Staff to notify affected agencies, as appropriate.

FINANCIAL IMPACT:

None.

DESCRIPTION:

On December 20, 2022, the City Council approved Resolution No. 151-22 Confirming the Mayor’s Appointments to Various Local and Regional Boards, Committees, and Commissions (Attachment 4).

With the recent resignation of Mayor Hernandez, there are now vacant assignments that must be filled by Mayor McCorriston and confirmed by the City Council. Upon her resignation, Mayor Hernandez served on the following committees/commissions/boards:
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Page 2 of 3 ends

Committee or Organization Member Alternate
Alameda County Mayors’ Conference Hernandez N/A
Alameda County Transportation
Commission/Sunol JPA
Hernandez McCorriston
Alameda County Waste Management
Authority/Stop Waste
Hernandez Josey
DSRSD Liaison Committee Hernandez
McCorriston
East Bay Division/League of CA Cities Hernandez Josey
Economic Development Committee Hernandez
McCorriston
League of CA Cities Voting Delegate &
Alternate
Hernandez Josey
Livermore-Amador Valley Transit Authority
(LAVTA)
Hernandez
Josey
McCorriston
Tri-Valley Transportation Council Josey Hernandez
Tri-Valley/San Joaquin Valley Regional
Authority (Valley Link)
Hernandez N/A
Mayor McCorriston has recommended the following appointments, which include filling the vacancies, a few other changes to appointments, updating EBCE to Ava Community Energy, and removing Tri-Valley Affordable Housing Committee. Some vacancies have been identified for the future potential appointee to the City Council vacancy. The changes are also shown in red in Attachment 2 – Exhibit A to the Resolution. Attachment 3 shows the meeting schedule for the remainder of 2024.

Committee or Organization Member Alternate
Alameda County Mayors’ Conference McCorriston
Alameda County Transportation
Commission/Sunol JPA
McCorriston Hu
Alameda County Waste Management
Authority/Stop Waste
Josey McCorriston
ABAG General Assembly Qaadri Hu
DSRSD Liaison Committee Hu
McCorriston
Ava Community Energy Hu Qaadri
East Bay Division/League of CA Cities McCorriston Josey East Bay Regional Park District Liaison
Committee
Hu
New Councilmember
Economic Development Committee Josey
McCorriston
Federal and Military Communities Committee Qaadri
New Councilmember
League of CA Cities Voting Delegate &
Alternate
Josey Qaadri
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Page 3 of 3 ends

Livermore-Amador Valley Transit Authority
(LAVTA)
McCorriston
Josey
New
Councilmember
Livermore City Liaison Committee Josey
Qaadri
San Ramon City Liaison Committee Hu
New Councilmember
Tri-Valley Affordable Housing Committee Qaadri McCorriston Tri-Valley Transportation Council Josey McCorriston
Tri-Valley/San Joaquin Valley Regional
Authority (Valley Link)
McCorriston
STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Confirming the Mayor’s Appointments to Vacancies on Various Local and Regional Boards, Committees, and Commissions
2) Exhibit A to the Resolution – Council Committee Recommendations 3) Schedules for Various Local Regional Boards, Committees, and Commissions 4) Resolution No. 151-22 Confirming the Mayor’s Appointments to Various Local and Regional Boards, Committees, and Commissions
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Attachment 1
Reso. No. XX-24, Item 8.2, Adopted 06/25/2024 Page 1 of 1 RESOLUTION NO. XX – 24

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
CONFIRMING THE MAYOR’S APPOINTMENTS TO VACANCIES ON VARIOUS LOCAL AND

REGIONAL BOARDS, COMMITTEES, AND COMMISSIONS
WHEREAS, each member of the City Council represents the City of Dublin on various local and regional Boards, Committees, and Commissions; and
WHEREAS, a fully updated appointment list was last considered and approved on December 20, 2022, following the November 2022 election; and WHEREAS, the June 4, 2024, resignation of Mayor Hernandez left vacant assignments that now need to be filled; and
WHEREAS, the City Council has approved the updated appointments and assignments in Exhibit A.

NOW, THEREFORE, BE IT RESOLVEDthat the City Council of the City of Dublin confirms the Appointments and directs Staff to notify affected agencies, as appropriate.

PASSED, APPROVED AND ADOPTED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Attachment 2
Exhibit A to the Resolution

COUNCIL COMMITTEE RECOMMENDATIONS
June 2024
Committee or Organization Member Alternate
Alameda County Fire Department Advisory
Committee
Hu Qaadri
Alameda County Housing Authority McCorriston Qaadri
Alameda County Library Advisory Commission Hu Qaadri
Alameda County Mayors’ Conference McCorriston
Alameda County Transportation
Commission/Sunol JPA
McCorriston Hu
Alameda County Waste Management
Authority/Stop Waste
Josey McCorriston
ABAG General Assembly Qaadri Hu
DSRSD Liaison Committee Hu
McCorriston
Dublin Pride – Integrity in Action Hu
Qaadri
DUSD Liaison Committee Josey
Hu
Ava Community Energy Hu Qaadri
East Bay Division/League of CA Cities McCorriston Josey East Bay Regional Park District Liaison
Committee
Hu
New Councilmember
Economic Development Committee Josey
McCorriston
Federal and Military Communities Committee Qaadri
New Councilmember
i-GATE Board Qaadri
League of CA Cities Voting Delegate & Alternate Josey Qaadri Livermore-Amador Valley Transit Authority
(LAVTA)
McCorriston
Josey
New
Councilmember
Livermore City Liaison Committee Josey
Qaadri
Pleasanton City Liaison Committee Josey
Hu
San Ramon City Liaison Committee Hu
New Councilmember
Sister City International Committee Josey Hu
Tri-Valley Affordable Housing Committee Qaadri McCorriston Tri-Valley Transportation Council Josey McCorriston
Tri-Valley/San Joaquin Valley Regional Authority
(Valley Link)
McCorriston
Tri-Valley Water Liaison Committee McCorriston Hu
Zone 7 Liaison Committee Hu
McCorriston
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Attachment 3
Committee or Organization Schedule (June on)
Alameda County Fire Department
Advisory Committee
Tuesday 9/10 (630pm)
Thursday 11/14 (630pm)
Alameda County Housing Authority Wednesdays, monthly (8am) Alameda County Library Advisory
Commission
Wednesdays 7/10, 10/2 (7pm)
Alameda County Mayors’ Conference Second Wednesday, monthly 6/12, 7/10, 9/11, 10/9, 11/13 (630pm)
Alameda County Transportation
Commission/Sunol JPA
Thursdays 6/27, 7/25, 9/26, 10/24 (2pm)
Committees Mondays AM
Alameda County Waste Management
Authority/Stop Waste
Thursdays 7/11, 9/12, 10/10, 11/14, 12/12
(9am) (2pm)
ABAG General Assembly Fri 6/21 (10am)
DSRSD Liaison Committee Biannually (9/11)
Dublin Pride – Integrity in Action As needed
DUSD Liaison Committee Annually
Ava Community Energy Wednesdays 6/12, 7/17, 9/18, 10/16, 11/20, 12/18 (6pm)
East Bay Division/League of CA Cities Thursdays 9/26, 12/12 East Bay Regional Park District Liaison
Committee
As needed
Economic Development Committee Tuesdays 8/20, 10/15, 12/17 (530pm) Federal and Military Communities
Committee
Monday 7/15, 10/21 (10am)
i-GATE Board Wednesdays 11/11 (12pm), one in
December
League of CA Cities Voting Delegate &
Alternate
Wednesday – Friday 10/16-10/18, Long
Beach)
Livermore-Amador Valley Transit
Authority
(LAVTA)
Mondays 7/1, 8/5, 9/9, 10/7, 11/4, 12/2
(4pm)
Livermore City Liaison Committee As needed
Pleasanton City Liaison Committee As needed
San Ramon City Liaison Committee As needed
Sister City International Committee
Tri-Valley Transportation Council Mondays 7/15, 10/21 (4pm) Tri-Valley/San Joaquin Valley Regional
Authority (Valley Link)
Wednesdays 9/14, 10/9; Sunday 12/22
(2pm)
Tri-Valley Water Liaison Committee As needed
Zone 7 Liaison Committee Annually
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Attachment 4
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