Agenda packet — Dublin City Council, June 3, 2025 (part 3 of 3)

statistics, customer subscription, and other supporting documents. HF&H compared these financial ratios to what is allowed . Based on this review and the information obtained for A VI, HF&H has provided the results of this analysis to ensure that rate payers are not over -funding this operat ing ratio through collection rates.

HF&H reviewed the following sections described below:

Cost and Expenses Determination
Financial Statement
HF&H reviewed AVI’s audit financial and verified the amounts with supporting documentation. HF&H reviewed operating expenses in the audited financials to actuals for the year to test the audited financials were accurate. We found no discrepancies during this section of the review.

City Fees
Section 4.04 of the Agreement states Contractor shall make payment to the City of a franchise fee, administrative fee, and such other fees as may be specified . Monthly fee remittances to the City were recalculated and verified per the language in the Agreement. We found no discrepancies during this section of the review.

Figure 1: Summary of Fees Recalculated by HF&H

Tonnage Reports
HF&H reviewed AVI’s annual and quarterly tonnage reports to the City and verified the amounts with supporting documentation. HF&H recalculated the tonnages in the reports and selected 40 weight tickets Date Franchise Fee Administration
Fee C&D Fee Total City Fees
Jul-22 235,209$ 100,701$ 43,094$ 379,005$ Aug-22 244,302 104,594 42,129 391,025 Sep-22 233,662 100,039 69,119 402,820 Oct-22 294,646 126,148 51,049 471,844 Nov-22 254,444 108,936 44,506 407,885 Dec-22 232,311 99,460 51,156 382,928 Jan-23 921,892 394,694 38,756 1,355,342 Feb-23 259,306 111,018 33,329 403,652 Mar-23 326,979 139,991 22,766 489,735 Apr-23 253,144 108,380 47,380 408,903 May-23 913,823 391,239 25,578 1,330,640 Jun-23 233,543 99,988 49,110 382,640 Jul-23 258,916 110,851 11,068 380,835 Aug-23 240,537 102,982 38,565 382,085 Sep-23 266,976 114,301 44,589 425,865 Total 5,169,689$ 2,213,322$ 612,194$ 7,995,205$ 344

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to verify the correct weight and tipping fee is applied. AVI provided the receipt with the correct tonnage and rate amounts. We found no discrepancies during this section of the review.

Route Operation Statistics
HF&H reviewed AVI’s submitted operation statistics form for reasonableness and accuracy. We compared approximate jurisdictions to AVI’s account, labor, and route information. Account information matched the subscription data provided. We reviewed r oute information for reasonableness by comparing route hours and the efficiency of lifts per route to jurisdictions with similar ratios. We found no discrepancies during this section of the review.

Revenue Review
HF&H reviewed customer services data to determine the accuracy of gross rate revenue reported by AVI.

We utilized customer subscription data from AVI and multiplied by the 2022 service rate to verify AVI’s audited financial. HF&H reviewed the reasonableness of AVI’s method of calculating revenue and performed our own build -up of rate revenue based on actual fiscal year 2022 -2023 revenue and determined the accuracy. We found no discrepancies during this section of the review.

Billing Review
HF&H reviewed 45 total invoices provided by AVI to test for systemic billing errors . We tested 15 residential, 15 multi-family, and 15 commercial class customers and noted the correct charge for each line item. We found no discrepancies during this section of the review.

Figure 2: Billing Testing

Contractor Compensation
HF&H worked with AVI to adjust the current fiscal year (FY) 2022 – 2023 to reflect the audited financials and removal of excess profit . Figure 3 shows prior years rate application with HF&H’s agreed compensation amounts in FY 6/30/23 column. AVI is in agreement with HF&H regarding the methodology of the financial review and the calculation of projected compensation elements moving on.

Exhibit 2 states the methodology used in calculating the following eight elements : 1. Collection Compensation Element; 2. Commercial Recycling Incentive Element; 3. Disposal Compensation Element;

4. Container Compens ation Element; 5. Recycling Material Diversion Compensation Element 6. Organic Waste Diversion Compensation Element ; 7. Vehicle and Administration Element; 8. Fee Compensation Customers
Accounts
Tested
Number of
Errors
Residential 15 0
Mulit-Family 15 0
Commercial 15 0
Total 45 0
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Element. HF&H review AVI’s FY2023 and FY2024 rate application. No discrepancies in calculation were found during this section of the review.

Figure 3: HF&H True Up Compensation

For Rate Change Effective 7/1/2022 7/1/2023
Approved Budget for FY 6/30/23 FY 6/30/24
Current Needed
Calculated
Contractor
Contractor Compensation Contractor Compensation
Compensation Ref. Page 2
Collection Compensation Element Excluding Officer Compensation 13,537,422$ 14,892,240$ Collection Compensation Element - Officers Compensation Frozen 840,000 840,000 Commercial Recycling Compensation Element 421,795 $451,194 Commercial Recycling Compensation Element Reduction Amount Frozen (421,795) (421,795) Disposal Compensation Element Standard Formula 1,353,693 1,338,234 Container Compensation Element 321,578 330,711 Recycling Material Diversion Compensation Element
Recyclable Material Processing Cost (7/1/21- 6/30/22) 1,216,902 Recyclable Material Processing Cost (7/1/22-6/30/23) Calc 1,196,893 Organics Compensation Element All ORG Calc 1,101,963 653,628 Commercial Food Waste Compensation Element Calc - 336,200 Vehicle & Admininistration Asset Replacement Element 1,611,549 1,611,549 Total Costs before Franchise Fees 19,983,107 21,228,854

6. Fee Compensation Element Current Needed
Franchise Fee 16.35% 16.35%
Admin Fee 7.00% 7.00%
Total 23.35% 23.35% 6,087,483 6,466,976
7 Total Calculated Compensation 26,070,590 27,695,830 Add Cost of Mid Year Dump Rate Changes
Less Former City Organic Subsidy
Rounding -
Required Compensation from Rates 26,070,590$ 27,695,830$ Forecasted Revenue using Current Rates and Dec. 2022 Census (see page 18) 26,873,349 Required Rate Increase 822,481$
Average Rate Increase Percentage 3.06%
AVI Rate Model
HFH True Up Step 1
City Fees
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Methodology of Rate Adjustment
The following sections summarizes HF&H’s process in calculating the rate adjustment factor. We adjusted the financials to address the true up necessary from the compensation review. HF&H follows the methodology set forth by the Agreement to forecast FY24-2025 rate adjustment. HF&H recommends a

0.92% in rate adjustment following methodology of AVI’s FY2024 rate application:

Refuse Rate Index Adjustment (RRI)
Article 5.05.1.1 of the Agreement contains a detailed methodology for incorporating index and labor changes in the annual rate adjustment to find the value of the RRI factor. The calculation begins with the percent change in Labor according to the Teamster Union Local 70 Contract, vehicle maintenance index, and consumer index. We found the operating cost categories using the audited financials. The cost of the total expenses is used to find the weight of each cost category in relation to total cost. The weighted percentage of the costs are multiplied by the by the percentage change in the calculated indexes to get an RRI factor. The RRI factor used in AVI’s submitted application is 4.06%.

Commercial Recycling Compensation
Article 5.05.7.4 of the Agreement states the commercial recycling compensation element shall be the initial commercial recycling compensation element stated in Article 5.05.7.3 minus the commercial recycling compensation reduction amount of $421,795. Article 5.05.7.3 states the annual commercial recycling compensation element adjustment shall be calculated by multiplying the commercial recycling compensation element times (one plus the sum of the RRI factor and the ATG (annual tonnage growth) factor). The forecasted commercial recycling compensation element is $47,717 ($496,512 - $421,795).

Adjusting Rates to Reflect Changes in Landfill / Disposal Cost Article 5.05.3 states annual disposal compensation element adjustment shall be calculated by multiplying the disposal compensation element times (one plus the AT (annual tonnage) factor and multiplying the result, (the disposal compensation element adjusted for growth), times (one plus the ATF (annual tip fee) factor) as show in Exhibit 2. The growth of tonnage has decreased resulting in an annual tonnage factor of -6.98% and the annual tipping fee factor is 1.82% based on the growth of approved tip fee. The forecasted disposal compensation element is $1,267,481.

Container Compensation Element
Article 5.0535 states the container compensation element represents the amortized cost of carts and bins over the lifetime of the Agreement and shall not be adjusted except to account for customer growth through the use of the AG (annual growth) factor. The AG factor for year end 2023 is 1.31%.

Prior year container compensation of $330,771 is multiplied by the AG factor to get FY2024 cost. The forecasted container compensation element cost is $335,043.

Recycling Material Diversion Compensation Element
Article 5.05.8 of the Agreement states recycling materials division compensation element is calculated annually by multiplying (a) the actual tonnage of recyclable materials delivered by contractor in prior 347
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calendar year (January 1 – December 31) by the anticipated per-ton tip fee to be charge by such MRF during the subsequent Agreement year. The forecasted recycling materials division compensation element cost is $1,157,932.

Organic Waste Diversion Compensation Element
The organic waste is made up of two categories, commercial food waste and all other organic waste.

Both categories will be calculated in the same manor. Article 5.05.9 of the Agreement states organic waste materials division compensation element is calculated annually by multiplying (a) the actual tonnage of organic waste materials delivered by contractor in prior calendar year by the anticipated per- ton tip fee to be charge by the organic waste processing facility during the subsequent Agreement year.

The forecasted commercial food waste cost is $426,423 and all other organic waste $675,540.

Vehicle and Administration Element
Article 5.18 of the Agreement states beginning July 1, 2020 the baseline Vehicle and Administration Asset Element shall be set at $1,595,575. That amount was increased to $1,611,549 to account for additional costs associated with SB 1383. The baseline amount shall not be subject to the annual rate adjustment. The forecasted vehicle and administration element cost is fixed at $1,611,549.

Fee Compensation Element
Article 5.05.6 states fee compensation shall always be equal to the sum of the collection element, disposal compensation element, and container compensation (base compensation) divided by [1 minus the sum of the then current fee percentages] minus the base compensation. The fee compensation is made up of the franchise fee and administrative fee.

A
rticle 4.04.1 states the franchise fee percentage shall 16.35% with respect to revenue received for services performed by contractor after June 30, 2021 and during the remaining term of this Agreement unless adjusted by the City. Article 4.04.2 states the administrative fee percentage shall be 7.00% with respect to revenue received for services performed by contractor after June 30, 2021 and during the remaining term of this Agreement unless adjusted by the City. The forecasted fee compensation element is $6,720,645.

Rates Projected to Meet Total Compensation
The following table summarizes the difference in AVI’s FY22-2023 audited financial total compensation of $26,070,590 to provide franchised services and AVI’s proposed cost for FY24-2025. Based on our review of the compensation and methodology of the application described in this report, we have determined that a recommended 0.92% overall rate in crease is consistent with the rate -setting methodology described in the Agreement.
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Figure 4: 2 Year Forecast of Collection Service Compensation

FY 22-2023
FY 24-2025
(Proposed Costs)
Absolute
Change
Percent
Change
Collection Compensation Element $13,537,422 $15,699,874 $2,162,452 16% Collection Comp. Element - Officer Compensation $840,000 $840,000 $0 0% Commercial Recycling Compensation Element $421,795 $469,512 $47,717 11% Com. Recycling Comp. Element Reduction Amount ($421,795) ($421,795) $0 0% Disposal Compensation Element $1,353,693 $1,267,481 ($86,212) -6% Container Compensation Element $321,578 $335,043 $13,465 4% Recycling Materials Diversion Compensation Element $1,216,902 $1,157,932 ($58,970) -5% Organic Waste Diversion Compensation Element $1,101,963 $1,101,963 $0 0% Vehicle and Administration Asset Element $1,611,549 $1,611,549 $0 0% Fee Compensation Element $6,087,483 $6,720,645 $633,162 10% Total Costs $26,070,590 $28,782,204 $2,711,614 10%
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Figure 5: RRI Methodology

For Rate Change Effective 7/1/2023 7/1/2024
Approved Budget for FY 6/30/24 FY 6/30/25
Current Needed
Calculated
Contractor
Contractor Compensation Contractor Compensation
Compensation Ref. Page 2
Collection Compensation Element Excluding Officer Compensation 14,892,240$ 15,699,874$ Collection Compensation Element - Officers Compensation Frozen 840,000 840,000 Commercial Recycling Compensation Element 451,194 $469,512 Commercial Recycling Compensation Element Reduction Amount Frozen (421,795) (421,795) Disposal Compensation Element Standard Formula 1,338,234 1,267,481 Container Compensation Element 330,711 335,043 Recycling Material Diversion Compensation Element
Recyclable Material Processing Cost (7/1/22- 6/30/23) 1,196,893 Recyclable Material Processing Cost (7/1/23-6/30/24) Calc 1,157,932 Organics Compensation Element Calc 653,628 675,540 Commercial Food Waste Compensation Element Calc 336,200 426,423 Vehicle & Admininistration Asset Replacement Element 1,611,549 1,611,549 Total Costs before Franchise Fees 21,228,854 22,061,559

6. Fee Compensation Element Current Needed
Franchise Fee 16.35% 16.35%
Admin Fee 7.00% 7.00%
Total 23.35% 23.35% 6,466,976 6,720,645
7 Total Calculated Compensation 27,695,830 28,782,204 Add Cost of Mid Year Dump Rate Changes
Less Former City Organic Subsidy
Rounding -
Required Compensation from Rates 27,695,830$ 28,782,204$ Forecasted Revenue using Current Rates and Dec. 2023 Census (see page 18) 28,520,902 Required Rate Increase 261,302$
Average Rate Increase Percentage 0.92%
AVI Rate Model
HFH True Up Step 2
City Fees
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Recommendation
After review of A VI’s financial statements, tonnage reports, route operation statistics, contractor compensation and other supporting documentation, we recommend the City adopt a 0.92% rate increase applied it all rates in accordance with Article 5 of the Agreement. 351
H
F&H Consultants, LLC
590 Ygnacio Vally Road, Suite 105
Walnut Creek, CA 94596
352

STAFF REPORT

CITY COUNCIL

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Agenda Item 5.9
DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Contract Instructor Services Agreements with North American Youth Activities LLC, dba Kidz Love Soccer, and with Rudolf Graf, dba World Cup Soccer Camps and Clinics
Prepared by: Brian Spiller, Recreation Coordinator

EXECUTIVE SUMMARY:

The City Council will consider approving Contract Instructor Services Agreements with North American Youth Activities, LLC, dba Kidz Love Soccer, and with Rudolf Graf, dba World Cup Soccer Camps and Clinics for terms beginning on July 1, 2025, and ending on June 30, 2027.

STAFF RECOMMENDATION:

Adopt the following: 1) Resolution Approving a Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer, for Recreation Services; and 2) Resolution Approving a Contract Instructor Services Agreement with Rudolf Graf dba World Cup Soccer Camps and Clinics for Recreation Services.

FINANCIAL IMPACT:

Under the proposed agreements, the City retains 40% of the fee revenue from registrations.

The remainder is passed through to the contractor.

DESCRIPTION:

The Parks and Community Services Department regularly engages independent contractors to deliver recreational activities and programs to the community. Upon acceptance of a proposal, Staff works with the contractor to determine the specifics of the activity, facility availability, class minimums and maximums, and participant age ranges. All contractors set their pricing and schedules for activities or programs.

North American Youth Activities, LLC, dba Kidz Love Soccer and Rudolf Graf, dba World Cup Soccer Camps and Clinics, have submitted proposals to provide soccer classes and programs for a term beginning July 1, 2025, and ending on June 30, 2027. Both contractors have 353

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provided these services to the City of Dublin for several years, and Staff has received positive feedback from participants regarding their activities.

As the pass-through payments to the contractor will likely exceed the City Manager’s purchasing limit of $45,000, these agreements require City Council approval.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Resolution Approving a Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer for Recreation Services 2) Exhibit A to the Resolution - Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer
3) Resolution Approving a Contract Instructor Services Agreement with Rudolf Graf, dba World Cup Soccer Camps and Clinics
4) Exhibit A to the Resolution - Contract Instructor Services Agreement with Rudolf Graf, dba World Cup Soccer Camps and Clinics

354
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING A CONTRACT INSTRUCTOR SERVICES AGREEMENT WITH NORTH

AMERICAN YOUTH ACTIVITES LLC, DBA KIDZ LOVE SOCCER, FOR RECREATION

SERVICES
WHEREAS, The Parks and Community Services Department receives and reviews proposals from independent contractors who are interested in providing recreational activities or programs to the Dublin community; and
WHEREAS, Staff has reviewed and accepted a proposal from North American Youth Activities, LLC dba Kidz Love Soccer; and
WHEREAS, Staff has negotiated terms with North American Youth Activities, LLC dba Kidz Love Soccer that will begin on July 1, 2025, and end on June 30, 2027.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve a Contract Instructor Services Agreement with North American Youth Activities, LLC dba Kidz Love Soccer.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement, attached hereto as Exhibit A, approve payments over $45,000, and make any necessary, non-substantive changes to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
355
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 1

AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES
This Agreement for Contract Instructor Services (“Agreement”) is made and entered into as of the 1st day of July 2025 by and between the City of Dublin, a munici pal corporation of the State of California ("City") and Kidz Love Soccer (“Contractor”), a Corporation in the State of California (collectively, the “Parties”). In consideration of their mutual covenants, the Parties hereto agree as follows:

1. Scope of Work. The Parties acknowledge that Contr actor possesses experience and knowledge of value to the City and, as such, enter into this Agreement for specialized services. Subject to the terms and conditions of this Agreement, the Contractor shall provide the following (“Services”):
[SEE “EXHIBIT A” FOR DESCRIPTION OF SERVICES]

2. Performance of Services. Contractor has the right and power to control how the Services provided under this Agreement will be performed by the Contractor and its employees, agents, or representatives. Contractor shall direct the means, manner, and method by which the Services under this Agreement will be performed, without interference fr om the City as to the mode of accomplishing or effectuating the performance of Services. Contractor may, at its own expense, retain the services of third- parties in performing the Services under this Agreement, unless doing so would result in a material breach of any provision contained herein.

3. Payment Terms. For the services described in Section 1 above, the City agrees to pay Contractor 60% of the resident rate for each particip ant, which amount shall include all expenses. Except as specifically authorized by City, Contractor shall not bill City for duplicate services performed by more than one person (reasonable quality control and assurance work as generally recognized as an acceptable practice in this field is expected). Contractor unders tands that any time a participant requests a refund or credit, that amount will be reduced from the gross revenue on which Contractor’s payment is calculated.

Contractor understands and agrees that Contractor will complete and submit a Contract Contractor Course Proposal Form for each session that courses will be offered. Submitting a proposal does not guarantee that the course, program or activity will be added to the City’s public recreation offerings. Session dates may be altered from time to time at the City’s discretion. City, at its sole discretion, will accept or reject Contractor’s proposal and collaborate with Contractor in finalizing a session schedule. When each session schedule is finalized, the City will produce a Schedule Summary. Final Schedule Summaries will be incorporated herein by this reference as if set forth in full.

At the end of each session, the City shall pay Contractor for services rendered. The City will issue payment to Contractor within 30 business days after services are complete. Prior to City processing payment, Contractor shall submit course attendance sheets and completed evaluation forms, if applicable, to the Parks and Community Services Department within five working days upon completion of service.

4. Location of Work. Due to the nature of work and subject to the terms and conditions of this Agreement, the City and Contractor agree that Contractor will provide services and/or class instruction (check all that apply):
Offsite: At his/her/their own facility, located off-premises from any City-owned facility located at ____________________________________________________________. (Street, City, Zip Code)
X Onsite: At a City-owned facility.
Other: ____________________________________________________________. (Please Describe)

5. Expenses. Except as otherwise specified in this Agreement or mutually agreed upon by the Parties, the Contractor shall be responsible for all the necessary costs and expenses incurred in

Attachment 2
Exhibit A to the Resolution
356
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 2
connection with the performance of the Services under this Agreement. This may include, but is not limited to, supplies, software, subscriptions, working spaces, equipment, operating costs, business costs, licenses, registrations, employment costs, taxes, Social Secu rity contributions / payments, disability insurance, unemployment taxes, and any other cost that is made in connection with the Services provided Contractor.

6. Term. Contractor’s engagement with the City, and the terms and conditions of this Agreement, shall be effective as of 7/1/2025 (“Effective Date”)and shall terminate on 6/30/2027.

7. Termination. This Agreement may be terminated by either Party upon sixty (60) days of prior written notice, or as mutually agreed upon in wr iting by both Parties. At the time of termination, Contractor agrees to return all the City property in Contractor’s possession including, but not limited to, any documents, materials, and other proprietary informat ion belonging to the City, in both physical and electronic form. The City shall issue a final payment to Contractor for all Services provided and due as of the date of termination.

If either Party materially breaches any term of this Agreement, in addition to any other remedies at law or equity, the other Party may terminate the Agreement if such breach is not cured within ten (10) days after written notice of such breach is given.

In addition, if the Contractor is convicted of any crime or offense, fails or refuses to comply with the written policies or reasonable directive of City, is guilty of serious misconduct in connection with performance hereunder, or materially breaches provisions of this Agreement, City at any time may terminate the engagement of the Contractor immediately and without written notice to the Contractor.

By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq.

8. Relationship of Parties. It is understood by the Parties that, under the code of the Internal Revenue Service (IRS) and applicable law, the Contractor is an independent contractor with respect to the City. Therefore, the Parties agree and acknowledge that neither the Contractor, or any of its employees, subcontractors, volunteers, or agents (collectively, “Representatives”)are employed by the City. Furthermore, at all times during the term of this Agreement, the Contractor and its Representatives shall have no authority, express or implied, to bind the City to any obligation whatsoever.

Notwithstanding any other state or federal law to the contrary, the Contractor and its Representatives shall not qualify for, or become entitled to any compensation, benefit, except as specified in this Agreement, or any incident of employment with the City. In its capacity as an independent contractor, Contractor agrees and represents that:
(i) Contractor has the right to co ntrol and direct the means, manner, and method by which the Services required by this Agreement will be performed;
(ii) Contractor maintains all necessary licenses, registrations, permits, and certifications required to perform the Services under this Agreement;
(iii) Contractor sets its own hours and maintains a business location that is separate from the business or work location of the City;
(iv) Contractor is customarily engaged in an in dependently established business providing the same or similar services as provided by this Agreement; (v) Contractor has the ability to contract with ot her businesses to provide the same or similar services as provided by this Agreement, without restriction from the City; (vi) Contractor holds itself out to the public as av ailable to provide the same or similar services; (vii) Contractor provides its own tools, equipment, software, programs, and any other supplies necessary to perform the Services;
(viii) Contractor can negotiate its own rates;
(ix) Contractor has the right to hire assistants, retain subcontractors, or utilize employees to provide the services required under this Agreement;
(x) Contractor shall be solely responsible for the payment of payroll taxes and any unemployment compensation on behalf of their employees and personnel;

Attachment 2
357
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 3
(xi) Contractor shall be responsible for providing all workers’ compensation insuranceon behalf of their employees and, if Contractor hires employees to perform any work under this Agreement, Contractor agrees to grant workers’ compensation coverage to the extent required by law.
_______________
Initial

9. Non-Exclusivity. It is contemplated that the relationship between the Contractor and the City shall be a non-exclusive one. Contractor has the right and ability to perform services for other business entities, organizations, and/or individuals, without restriction from the City, except where matters may arise as to confidentiality and conflicts of interest.

10. Indemnification. Contractor will defend and indemnify the City and its officers, directors, managers, employees, agents, and representatives (“Affiliates”) against any and all claims, deductibles, self-insured retentions, demands, liability, judgments, awards, fines, mechanics’ liens, or other liens, labor disputes, losses, damages, expenses, charges or costs, of any kind or character, including attorneys’ fees and court costs (collectively, “Claims”), which arise out of or are in any way connected to this Agreement or Contractor’s activities pursuant to this Agreement, including without limitation, Claims related to sexual abuse or molestation, and Claims caused by the concurrent negligent act, error, or omission, whether active or passive, of the City and its Affiliates.

11. Insurance. Where necessary to perform the Services under this Agreement, Contractor, at its sole cost and expense, shall procure and maintain for the duration of the Agreement the types and amounts of insurance listed below against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor and its Representatives. Contractor will obtain and maintain policies of commercial general liability insurance and automobile liability insurance, and worker’s compensation insuranceand/or sexual abuse and molestation liability insurance, if applicable, from an insurance company authorized to transact the business of insurance in the State of California. The insurance requirements are as follows:
(i) Commercial General Liability: Insurance plan, at least as broad as Insurance Services Office Form CG 0001 (most recent edition), with an “occurrence” basis, including property damage, bodily injury, personal & advertising injury, and sexual abuse and molestation with limits no less than $1,000,000 per occurrence.
(ii) Automobile Liability: Contractor shall maintain a current and valid Automobile Insurance Policy at or above the minimum level required by the State of California for any and all vehicles used to perform the Services under this Agreement. (iii) Work ers’ Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer ’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Proof of wo rkers’ compensation insurance is applicable if Contractor has employees other than self. If Contractor does not have employees other than self, Contractor shall submit a completed “No Employees Declaration Form” provided by the City.
(iv) Sexual Abuse or Molestation (SAM) Liability: If the Commercial General Liability policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence.

The insurance will be in force during the life of this Agreement and will not be canceled without thirty (30) days prior written notice to the City by ce rtified mail. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A-:VII. The City of Dublin and its elected officials, officers, employees, agents, and volunteers must be named as additional insureds on commercial general liability insuranc e, automobile liability insurance, and sexual abuse or molestation liability insurance, if applicable. Contractor’s insurance coverage will be primary insurance with respect

Attachment 2
358
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 4
to City and its elected officials, officers, employees, agents, and volunteers. The insurance policies must include a waiver of all rights of su brogation against the City, its elected or appointed officers, officials, agents, and employees for losses paid under the term s of any policy which arise from work performed by the Contractor for the City (including workers’ compensation insurance, if applicable). Any insurance or self-insurance maintained by the City will be in excess of Contractor’s insurance and not contributory with it. Contractor will furnish certificates of insurance and endorsements to City prior to City’s execution of this Agreement. This Agreement is expressly contingent upon the insurance requirements being met, and this Agreement shall not be complete and no work may commence until Contractor has provided adequate proof of insurance. If the City does not re ceive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’sobligation to provide them. The City reserves the right to modify these requirements, and reserves the right to require complete copies of all required insurance policies at any time.

11. Nondiscrimination and Equal Opportunity . The Parties shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientat ion, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subc ontractor, bidder for a subcontract, or applicant for any services or programs provided under this Agreement.

12. Mandated Reporting . Contractor recognizes and acknowledges that persons under the age of 18 may participate in classes/activities to be conducted by Contractor pursuant to this Agreement. Contractor further recognizes and acknowledges that if any person under the age of 18 does, in fact, participate in said classes/activities, then Contractor is deemed to be a “Mandated Reporter” pursuant to the California Child Abuse and Neglect Reporting Act (Penal Code §§ 11164- 11174.3) (“CANRA”). Concurrently with the execution of this Agreement and pursuant to Penal Code section 11166.5, Contractor has been provided with, and has executed, an Acknowledgement of Mandated Requirements, Receipt of Training, and Receipt of Penal Code Statutes, which acknowledgement shall be maintained by the City during the term of this Agreement.

If the Contractor has employees, subcontractors, volunteers, and agents, and those employees, subcontractors, volunteers, and agents will come into contact with minors on a regular basis, those employees must also follow the Mandated Reporter requirements. Contractors who have employees will be required to execute an Acknowledgement and Release of Information, which acknowledgement shall be maintained by the City during the term of this Agreement.

13. TB Test Requirements . If the Services include contact with minors, Contractor shall produce a certificate, issued by a licensed physician or other authorized agency, showing that within the last two years the Contractor has been examined and has been found to be free of communicable tuberculosis (TB). If the Contractor has employees, those employees must also follow the TB requirements set forth in this Agreement. Contractors who have employees, subcontractors, volunteers, and agents will be required to execute an Acknowledgement and Release of Information, which acknowledgement shall be maintained by the City during the term of this Agreement.

14. Fingerprint Requirements . If class/program is open to youth under the age of 18 years, Contractor and any of its employees, subcontractors, volunteers, and agents of the Contractor agrees to fulfill all fingerprint/background c hecks prior to the first class. Contractor and the Contractor’s employees, subcontractors, volunteers, and agents, if any, are not eligible to work until the clearance is received from the Department of Justice and Contractor has been notified by a Parks & Community Services Department representative.

15. Transporting Participants . Contractor or any of its employees, subcontractors, volunteers, and agents shall not transport any participant in his/her own vehicle. Transportation is the responsibility of the program participant.

Attachment 2
359
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 5

16. Mutual Representations and Warranties. Both the City and Contractor represent and warrant that each Party has full power, authority and right to execute and deliver this Agreement, has full power and authority to perform its obligations under this Agreement, and has taken all necessary action to authorize the execution and delivery of this Agreement. No other consents are necessary to enter into or perform this Agreement.

17. No Implied Waiver of Breach. The waiver of performance or any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

18. Notice. Any notice or other communication given or made to either Party under this Agreement shall be in writing and delivered by hand, sent by certified or registered mail, return receipt requested, to the addresses provided below or to another address as that Party may subsequently designate by notice, and shall be deemed given on the date of delivery.

City Contractor
Colleen Tribby
City Manager
100 Civic Plaza
Dublin, CA 94568
(925) 833-6650
Olly Bayliss
North American Youth Activities, dba Kidz Love
Soccer
P.O. Box 337
Corte Madera, CA 94976
(888) 277-9542

19. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisd iction, the remaining provisions of this Agreement shall continue in full force and effect.

20. Disputes. All disputes arising out of this agreement shall be submitted to final and binding arbitration in accordance with the rules of the Amer ican Arbitration Association. The dispute shall be submitted to arbitration in accordance with the laws of the State of California. The arbitrator's award shall be final, and judgment may be entered upon it by any court having jurisdiction thereof.

21. Governing Law and Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. The laws of the State of California will govern this Agreement.

22. Integration and Amendments. This Agreement represents the entire and integrated agreement between the City and the Contractor and supers edes all prior negotiations, representations, or agreements, either written or oral as of the Effect ive Date. The Parties may amend this Agreement if mutually agreed upon in writing.

SIGNATURES ON THE FOLLOWING PAGE

Attachment 2
360
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 6
IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the Effective Date.

CITY OF DUBLIN: CONTRACTOR:

BY: ____________________________________ BY: ____________________________________

SIGNATURE SIGNATURE
____________________________________ ____________________________________

NAME NAME
DATE: __________________________________ DATE: __________________________________ 3552376.1
Attest:

Marsha Moore, City Clerk
Approved as to Form:

City Attorney

Attachment 2
361
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 7

EXHIBIT A
[Description of Services]
Kidz Love Soccer is a youth sports organization that operates in various communities throughout the United States and offers soccer classes and camps for children aged 2 to 12 years old. Their approach is centered around using fun games, skills demonstrations, and friendly matches in a non-competitive environment as a means of imparting the fundamental principles of soccer to children. The programs are taught by experienced instructors who adhere to a proprietary curriculum that is tailored to the appropriate age group and field-tested. The emphasis is on instilling a love for sports and encouraging good sportsmanship in a high-energy atmosphere. Kidz Love Soccer provides all of the requisite equipment, including soccer balls, goals, cones, and flags, allowing children to commence playing right away. At the conclusion of the session, participants are awarded a Kidz Love Soccer Jersey.

Attachment 2
362
Attachment 3
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING A CONTRACT INSTRUCTOR SERVICES AGREEMENT WITH RUDOLF GRAF,

DBA WORLD CUP SOCCER CAMPS AND CLINICS FOR RECREATION SERVICES WHEREAS, The Parks and Community Services Department receives and reviews proposals from independent contractors who are interested in providing recreational activities or programs to the Dublin community; and
WHEREAS, Staff has reviewed and accepted a proposal from Rudolf Graf dba World Cup Soccer Camps and Clinics; and
WHEREAS, Staff has negotiated terms with Rudolf Graf dba World Cup Soccer Camps and Clinics that will begin on July 1, 2025, and end on June 30, 2027.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve a Contract Instructor Services Agreement with Rudolf Graf dba World Cup Soccer Camps and Clinics.

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
363
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 1

AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES
This Agreement for Contract Instructor Services (“Agreement”) is made and entered into as of the 1st day of July 2025 by and between the City of Dublin, a municipal corporation of the State of California ("City"), and Rudolf Graf dba World Cup Soccer Camps and Clinics (“Contractor”), a Corporation in the State of California (collectively, the “Parties”). In consideration of their mutual covenants, the Parties hereto agree as follows:

1. Scope of Work. The Parties acknowledge that Contractor possesses experience and knowledge of value to the City and, as such, enter into this Agreement for specialized services. Subject to the terms and conditions of this Agreement, the Contractor shall provide the following (“Services”):
[SEE “EXHIBIT A” FOR DESCRIPTION OF SERVICES]

2. Performance of Services. Contractor has the right and power to control how the Services provided under this Agreement will be performed by the Contractor and its employees, agents, or representatives. Contractor shall direct the means, manner, and method by which the Services under this Agreement will be performed, without interference from the City as to the mode of accomplishing or effectuating the performance of Services. Contractor may, at its own expense, retain the services of third- parties in performing the Services under this Agreement, unless doing so would result in a material breach of any provision contained herein.

3. Payment Terms. For the services described in Section 1 above, the City agrees to pay Contractor 60% of the resident rate for each participant, which amount shall include all expenses. Except as specifically authorized by City, Contractor shall not bill City for duplicate services performed by more than one person (reasonable quality control and assurance work as generally recognized as an acceptable practice in this field is expected). Contractor understands that any time a participant requests a refund or credit, that amount will be reduced from the gross revenue on which Contractor’s payment is calculated.

Attachment 4
Exhibit A to the Resolution
364
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 2

5. Expenses. Except as otherwise specified in this Agreement or mutually agreed upon by the Parties, the Contractor shall be responsible for all the necessary costs and expenses incurred in connection with the performance of the Services under this Agreement. This may include, but is not limited to, supplies, software, subscriptions, working spaces, equipment, operating costs, business costs, licenses, registrations, employment costs, taxes, Social Security contributions / payments, disability insurance, unemployment taxes, and any other cost that is made in connection with the Services provided Contractor.

6. Term. Contractor’s engagement with the City, and the terms and conditions of this Agreement, shall be effective as of July 1, 2025 (“Effective Date”) and shall terminate on June 30, 2027.

7. Termination. This Agreement may be terminated by either Party upon sixty (60) days of prior written notice, or as mutually agreed upon in writing by both Parties. At the time of termination, Contractor agrees to return all the City property in Contractor’s possession including, but not limited to, any documents, materials, and other proprietary information belonging to the City, in both physical and electronic form. The City shall issue a final payment to Contractor for all Services provided and due as of the date of termination.

8. Relationship of Parties. It is understood by the Parties that, under the code of the Internal Revenue Service (IRS) and applicable law, the Contractor is an independent contractor with respect to the City. Therefore, the Parties agree and acknowledge that neither the Contractor, or any of its employees, subcontractors, volunteers, or agents (collectively, “Representatives”) are employed by the City. Furthermore, at all times during the term of this Agreement, the Contractor and its Representatives shall have no authority, express or implied, to bind the City to any obligation whatsoever.

Notwithstanding any other state or federal law to the contrary, the Contractor and its Representatives shall not qualify for, or become entitled to any compensation, benefit, except as specified in this Agreement, or any incident of employment with the City. In its capacity as an independent contractor, Contractor agrees and represents that:
(i) Contractor has the right to control and direct the means, manner, and method by which th e Services required by this Agreement will be performed;
(ii) Contractor maintains all necessary licenses, registrations, permits, and certifications required to perform the Services under this Agreement;
(iii) Contractor sets its own hours and maintains a business location that is separate from the business or work location of the City;
(iv) Contractor is customarily engaged in an independently established business providing the same or similar services as provided by this Agreement; (v) Contractor has the ability to contract with other businesses to provide the same or sim ilar services as provided by this Agreement, without restriction from the City; (vi) Contractor holds itself out to the public as available to provide the same or similar services; (vii) Contractor provides its own tools, equipment, software, programs, and any other supplies necessary to perform the Services;
(viii) Contractor can negotiate its own rates;
(ix) Contractor has the right to hire assistants, retain subcontractors, or utilize employees to provide the services required under this Agreement;

Attachment 4
365
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 3
(x) Contractor shall be solely responsible for the payment of payroll taxes and any unemployment compensation on behalf of their employees and personnel; (xi) Contractor shall be responsible for providing all workers’ compensation insurance on behalf of their employees and, if Contractor hires employees to perform any work under this Agreement, Contractor agrees to grant workers’ compensation coverage to the extent required by law.

By initialing below, Contractor agrees and acknowledges that Contractor has reviewed the enumerated list contained in Section 8. Contractor further agrees and acknowledges that everything listed in subsections (i) through (xi) above is true and accurate. _______________
Initial

11. Insurance. Where necessary to perform the Services under this Agreement, Contractor, at its sole cost and expense, shall procure and maintain for the duration of the Agreement the types and amounts of insurance listed below against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor and its Representatives. Contractor will obtain and maintain policies of commercial general liability insurance and automobile liability insurance, and worker’s compensation insurance and/or sexual abuse and molestation liability insurance, if applicable, from an insurance company authorized to transact the business of insurance in the State of California. The insurance requirements are as follows:
(i) Commercial General Liability: Insurance plan, at least as broad as Insurance Services Office Form CG 0001 (most recent edition), with an “occurrence” basis, including property damage, bodily injury, personal & advertising injury, and sexual abuse and molestation with limits no less than $1,000,000 per occurrence. (ii) Automobile Liability: Contractor shall maintain a current and valid Automobile Insurance Policy at or above the minimum level required by the State of California for any and all vehicles used to perform the Services under this Agreement. (iii) Work ers’ Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer ’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Proof of wo rkers’ compensation insurance is applicable if Contractor has employees other than self.

If Contractor does not have employees other than self, Contractor shall submit a completed “No Employees Declaration Form” provided by the City. (iv) Sexual Abuse or Molestation (SAM) Liability: If the Commercial General Liability policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence.

Attachment 4
366
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 4
The insurance will be in force during the life of this Agreement and will not be canceled without thirty (30) days prior written notice to the City by certified mail. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A-:VII. The City of Dublin and its elected officials, officers, employees, agents, and volunteers must be named as additional insureds on commercial general liability insurance, automobile liability insurance, and sexual abuse or molestation liability insurance, if applicable. Contractor’s insurance coverage will be primary insurance with respect to City and its elected officials, officers, employees, agents, and volunteers .

The insurance policies must include a waiver of all rights of subrogation against the City, its elected or appointed officers, officials, agents, and employees for losses paid under the terms of any policy which arise from work performed by the Contractor for the City (includin g workers’ compensation insurance, if applicable). Any insurance or self-insurance maintained by the City will be in excess of Contractor’s insurance and not contributory with it. Contractor will furnish certificates of insurance and endorsements to Cit y prior to City’s execution of this Agreement. This Agreement is expressly contingent upon the insurance requirements being met, and this Agreement shall not be complete and no work may commence until Contractor has provided adequate proof of insurance. If the City does not receive the required insurance documents prior to the Contractor beginning work, it sh all not waive the Contractor’s obligation to provide them. The City reserves the right to modify these requirements, and reserves the right to require complete copies of all required insurance policies at any time.

12. Nondiscrimination and Equal Opportunity . The Parties shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or applicant for any services or programs provided under this Agreement.

13. Mandated Reporting. Contractor recognizes and acknowledges that persons un der the age of 18 may participate in classes/activities to be conducted by Contractor pursuant to this Agreement. Contractor further recognizes and acknowledges that if any person under the age of 18 does, in fact, participate in said classes/activities, then Contractor is deemed to be a “Mandated Reporter” pursuant to the California Child Abuse and Neglect Reporting Act (Penal Code §§ 11164-11174.3) (“CANRA”). Concurrently with the execution of this Agreement and pursuant to Penal Code section 11166.5, Contractor has been provided with, and has executed, an Acknowledgement of Mandated Requirements, Receipt of Training, and Receipt of Penal Code Statutes, which acknowledgement shall be maintained by the City during the term of this Agreement.

14. TB Test Requirements . If the Services include contact with minors, Contractor shall produce a certificate, issued by a licensed physician or other authorized agency, showing that within the last two years the Contractor has been examined and has been found to be free of communicable tuberculosis (TB). If the Contractor has employees, those employees must also follow the TB requirements set forth in this Agreement. Contractors who have employees, subcontractors, volunteers, and agents will be required to execute an Acknowledgement and Release of Information, which acknowledgement shall be maintained by the City during the term of this Agreement.

Attachment 4
367
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 5

15. Fingerprint Requirements . If class/program is open to youth under the age of 18 years, Contractor and any of its employees, subcontractors, volunteers, and agents of the Contractor agrees to fulfill all fingerprint/background checks prior to the first class. Contractor and the Contractor’s employees, subcontractors, volunteers, and agents, if any, are not eligible to work until the clearance is received from the Department of Justice and Contractor has been notified by a Parks & Community Services Department representative.

16. Transporting Participants . Contractor or any of its employees, subcontractors, volunteers, and agents shall not transport any participant in his/her own vehicle. Transportation is the responsibility of the program participant.

17. Mutual Representations and Warranties. Both the City and Contractor represent and warrant that each Party has full power, authority and right to execute and deliver this Agreement, has full power and authority to perform its obligations under this Agreement, and has taken all necessary action to authorize the execution and delivery of this Agreement. No other consents are necessary to enter into or perform this Agreement.

18. No Implied Waiver of Breach. The waiver of performance or any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

19. Notice. Any notice or other communication given or made to either Party under this Agreement shall be in writing and delivered by hand, sent by certified or registered mail, return receipt requested, to the addresses provided below or to another address as that Party may subsequently designate by notice, and shall be deemed given on the date of delivery.

City Contractor
Colleen Tribby
City Manager
100 Civic Plaza
Dublin, CA 94568
(925) 833-6650
Rudolf Graf
World Cup Soccer Camps & Clinics
3141 Stevens Creek Blvd #300
San Jose, CA 95117
(408) 354-4949

20. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

21. Disputes. All disputes arising out of this agreement shall be submitted to final and binding arbitration in accordance with the rules of the American Arbitration Association. The dispute shall be submitted to arbitration in accordance with the laws of the State of California. The arbitrator's award shall be final, and judgment may be entered upon it by any court having jurisdiction thereof.

22. Governing Law and Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. The laws of the State of California will govern this Agreement.

23. Integration and Amendments. This Agreement represents the entire and integrated agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral as of the Effective Date. The Parties may amend this Agreement if mutually agreed upon in writing.

SIGNATURES ON THE FOLLOWING PAGE

Attachment 4
368
IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the Effective Date.

CITY OF DUBLIN: CONTRACTOR:

BY: ____________________________________ BY: ____________________________________

SIGNATURE SIGNATURE
____________________________________ ____________________________________

NAME NAME
DATE: __________________________________ DATE: __________________________________ 3629050.1
Attest:

Marsha Moore, City Clerk
Approved as to Form:

City Attorney

AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES
6

Attachment 4
6 369
AGREEMENT FOR CONTRACT INSTRUCTOR SERVICES 7

E X H I B I T A
[Description of Services]
World Cup Soccer Camps and Clinics offers a comprehensive range of soccer programs that cater to children of all ages and skill levels. Their programs include soccer camps, clinics, after-school classes, team training, and personal soccer training, all of which are designed to enhance children's soccer abilities.

The Founder and CEO, Rudolf Graf, is a professional soccer player from Switzerland who holds a Professional United States Soccer Federation "A" Level Coaching License and possesses years of experience coaching high school and college teams. World Cup Soccer staff take pride in delivering the highest standard of professional coaching and instruction, earning a well-deserved reputation as one of the best and most effective camp operations in the USA. Classes focus on developing individual player skills, including ball control, dribbling, passing, receiving, and shooting. Each participant receives a World Cup Soccer T-shirt as part of their registration.

Attachment 4
370

STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 5.10
DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

First Amendment to the Consulting Services Agreement Between the City of Dublin and Lanlogic, Inc. for the Purchase of Information Technology Services and Related Equipment
Prepared by: Steve Windsor, Chief Information Security Officer

EXECUTIVE SUMMARY:

The City Council will consider approving the first amendment to the consulting services agreement between the City of Dublin and Lanlogic, Inc. for the purchase of information technology services and related equipment, to remove the not-to-exceed compensation limit.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the First Amendment to the Consulting Services Agreement Between the City of Dublin and Lanlogic, Inc. for the Purchase of Information Technology Services and Related Equipment.

FINANCIAL IMPACT:

Funds for all projects that are either in process or scheduled with Lanlogic, Inc. have been included in the Fiscal Year 2024-25 adopted budget and the upcoming Fiscal Year 2025-26 proposed budget.

DESCRIPTION:

On June 6, 2023, the City Council approved a three-year consulting services agreement with Lanlogic, Inc. for the purchase of Information Technology (IT) services and related equipment with an expiration date of June 30, 2026 and a not-to-exceed amount of $450,000.

Over the last year Lanlogic has increased their staffing, capabilities, and service offerings to include sales and installation of the City’s preferred security access, badging, and security camera equipment. This has resulted in City IT Staff utilizing Lanlogic more frequently than initially anticipated, and as a result, current IT projects that are either in-progress or scheduled for Fiscal Year 2025-26 will likely exceed the not-to-exceed limit of the contract prior to June 371

Page 2 of 2 ends

30, 2026.

Accordingly, the City Council is being asked to approve an amendment to the agreement with Lanlogic to remove the not-to-exceed compensation limit and instead be subject to available budget appropriations. This will create efficiencies for Staff in managing projects, allow for quicker procurement of equipment, and is in line with other IT contract arrangements, such as those with CDW, ConvergeOne, and Dell.

STRATEGIC PLAN INITIATIVE:

Strategy 3: Infrastructure Maintenance and Reinvestment.

Objective B: Provide on-going condition assessments of aging city facilities and assets.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Resolution Approving the First Amendment to the Consulting Services Agreement Between the City of Dublin and Lanlogic, Inc. for the Purchase of Information Technology Services and Related Equipment
2) Exhibit A to the Resolution – First Amendment to the Consulting Services Agreement with Lanlogic, Inc. for the Purchase of Information Technology Services and Related Equipment 3) Consulting Services Agreement with Lanlogic Inc.
372
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND LANLOGIC, INC. FOR THE PURCHASE OF

INFORMATION TECHNOLOGY SERVICES AND RELATED EQUIPMENT

WHEREAS, the City has previously engaged Lanlogic, Inc. for a three -year term for the purchase of information technology services and related equipment and that agreement is set to end on June 30, 2026; and

WHEREAS, Lanlogic, Inc. has expanded its staff and capabilities, giving the City greater access to deeper technological expertise, more competitive equipment pricing, and a better customer experience; and

WHEREAS, Staff has used these new capabilities to complete and engage in previously budgeted and approved projects and utilized Lanlogic, Inc. more than was anticipated at the beginning of this three-year contract; and

WHEREAS, to continue to have access to these new capabilities and improved pricing, Staff desires to amend the agreement to remove the not -to-exceed amount and make future purchasing subject to available budget appropriation.

NOW, THEREFORE, BE IT RESOLVED that the City Council of t he City of Dublin does hereby approve the Amendment to the consulting services agreement with Lanlogic, Inc. , as attached hereto as Exhibit A. and hereby authorizes and delegates authority to the City Manager to sign the Amendment to the Agreement with Lanlogic, Inc.

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk
373

Page 1 of 2 ends

FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND LANLOGIC, INC. FOR THE PURCHASE OF INFORMATION

TECHNOLOGY SERVICES AND RELATED EQUIPMENT
WHEREAS, on July 1 st, 2023, the City of Dublin (hereinafter referred to as "CITY") and Lanlogic, Inc. (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement for the purchase of Information Technology services and related equipment (hereinafter referred to as the “AGREEMENT”); and WHEREAS, the existing AGREEMENT expires on June 30
th, 2026; and
WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement to make future purchases from the Consultant subject to available budget appropriations.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) The not to exceed compensation, set forth in section 2.0 of the agreement, shall be updated to make future purchasing from Consultant subject to available budget appropriation.
2) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 3) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above.
4) The individuals executing this Amendment and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this Amendment.

SIGNATURES ON THE FOLLOWING PAGE

Attachment 2
Exhibit A to the Resolution
374

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN LANLOGIC, INC. (QUESTSYS)
By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Ryan Okeeffe, Director of Contract Management Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney

375
DocuSign Envelope ID: E2FF644D-C239-4664-BFF8-E8CBF44C1256 Attachment 3

CONSUL TING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND LANLOGIC, INC. FOR THE

PURCHASE OF INFORMATION TECHNOLOGY SERVICES AND RELATED EQUIPMENT THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and Lanlogic, Inc. ("Consultant") (together sometimes referred to as the "Parties") as of July 1st, 2023 (the "Effective Date").

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on Jun 30th, 2026 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month-to-month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that the City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder.

1.5 [Intentionally Delated].

1.6 [Intentionally Delated].

Section 2. COMPENSATION. City hereby agrees to pay Consultant a not to exceed sum of $450,000. Notwithstanding any contrary indications that may be contained in Consultant's proposal, for Consulting Services Agreement between the City of Dublin and Lanlogic, Inc. for Purchase of Information Technology Services and Related Equipment July 1, 2023

Page 1 of 14 ends

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DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 381
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 382
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 383
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 384
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 385
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 386
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 387
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 388
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 389

EXHIBITA

SCOPEOFSERVICES
Project/ Task Objectivesand Requirements
Attachment 2
Exhibit A to the Resolution
ITsupportoftheCityofDublinnetworkontaskorderbasisasdirectedbytheCity Scope of Work and Deliverables
TheConsultantshallprovideservicesandstaff, andotherwisedoallthingsreasonablynecessaryfororincidentalto theperformanceofwork, assetforthbelow:

Networkengineeringandsupportservicesperformedonsiteandremotely MicrosoftserverandVMwareengineeringandsupportservices
ITprojectmanagement
InterfacewithCityvendorsincludingnetworkcarriers, theCountyofAlameda, contractorsandother servicesasneeded
Staffaugmentationduringvacationsandextendedleaves
Networkinfrastructurehardwareandrelatedequipment (examples – CISCOnetworkSwitchesand MerakiWifiAccessPoints)
TheConsultantshallprocureanddelivertoCityofDublinthefollowing:

Documentationofanyproject
Detailedtimelogsofallworkperformed
Monthlybillingofanyservices
Thefollowingarenotincludedwithinthisscopeofservice:

ProjectsthathavebeenauthorizedunderaseparatePO
ConsultingServicesAgreementbetweenCityofDublinandLanlogic, Inc. forPurchaseofInformationTechnologyServicesandRelatedEquipment Lastrevised [April26, 2023]
ExhibitA - Page1of1
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 390

EXHIBITB

COMPENSATIONSCHEDULE
Lanlogic, Inc. willguaranteethefollowinghourlyratesforthetermofthisagreementasfollows:

FiscalYears 2023-2024 2024-2025 2025-2026
T&MHourlyNetworkEngineer $ 195.00 $ 201.00 $ 207.00
AfterHours/Weekends $ 292.00 $ 301.00 310.00
Note: Annual rate increases will not exceed CPI up to a maximum of 3%.

TheCityshallpaytheConsultanttheamountnotedabovefortheperformanceofallactivitiesnecessaryforor incidentaltotheperformanceofworkassetforthinthisagreement. ConsultantwillprovideinvoicestotheCityona monthlybasisasrequestedbytheCityonanasneededbasis.

ConsultantServicesAgreementbetweenCityof
DublinandLanlogic, Inc.

July1, 2023
ExhibitB: CompensationSchedule
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 391

EXHIBITC

INDEMNIFICATION
Consultantshallindemnify, defendwithcounselacceptabletoCity, andholdharmlessCityanditsofficers, electedofficials, employees, agentsandvolunteersfromandagainstanyandallliability, loss, damage, claims, expenses, andcosts (includingwithoutlimitation, attorney'sfeesandcostsandfeesoflitigation) collectively, "Liability") ofeverynaturearisingoutoforinconnectionwithConsultant'sperformanceofthe servicescalledfororitsfailuretocomplywithanyofitsobligationscontainedinthisAgreement, except suchLiabilitycausedbythesolenegligenceorwillfulmisconductofCity.

Notwithstandingtheforgoing, totheextentthisAgreementisa "constructioncontract" asdefinedby CaliforniaCivilCodeSection2782, asmaybeamendedfromtimetotime, suchdutiesofConsultantto indemnifyshallnotapplywhentodosowouldbeprohibitedbyCaliforniaCivilCodeSection2782.

TheConsultant'sobligationtodefendandindemnifyshallnotbeexcusedbecauseoftheConsultant's inabilitytoevaluateLiabilityorbecausetheConsultantevaluatesLiabilityanddeterminesthatthe Consultantisnotliabletotheclaimant. TheConsultantmustrespondwithin30daystothetenderofany claimfordefenseandindemnitybytheCity. IftheConsultantfailstoacceptorrejectatenderofdefense andindemnitywithin30days, inadditiontoanyotherremedyauthorizedbylaw, somuchofthemoneydue theConsultantunderandbyvirtueofthisAgreementasshallreasonablybeconsiderednecessarybythe City, mayberetainedbytheCityuntildispositionhasbeenmadeoftheclaimorsuitfordamages, oruntil theConsultantacceptsorrejectsthetenderofdefense, whicheveroccursfirst.

ConsultingServicesAgreementbetweenCityofDublinandLanlogic, Inc. forPurchaseofInformationTechnologyServicesandRelatedEquipment Lastrevised [April26, 2023]
Exhibit C - Page1of1
DocuSign Envelope ID: E2FF644D- C239- 4664- BFF8- E8CBF44C1256 392

STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item

5.11 DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Update Designation of Positions Authorized to Approve Local Agency Investment Fund Transactions
Prepared by: Wendy Lam, Accounting Manager

EXECUTIVE SUMMARY:

The City Council will consider a resolution updating the City’s designation of positions authorized to approve fund transactions with the Local Agency Investment Fund.

STAFF RECOMMENDATION:

Adopt the Resolution Updating the Designation of Positions Authorized to Approve Local Agency Investment Fund Transactions.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The Local Agency Investment Fund (LAIF) is a voluntary investment program for California local governments administered by the California State Treasurer. The City of Dublin has used LAIF since 1982 to take advantage of pooled investing while managing the City’s cash flow needs.

On June 20, 2023, the City Council approved changes to the City’s Personnel System which included updating the title of Administrative Services Director to Finance Director. Additionally, on September 5, 2023, the position of Accounting Manager was added to the City’s Classification Plan.

The list of positions authorized to conduct transactions with LAIF must be revised via formal action by the City Council to align with the City’s Personnel System. The changes are outlined below.
393

Page 2 of 2 ends

Current Position Updated Position
Administrative Services Director Finance Director
Finance Manager Accounting Manager
City Manager No Change
Assistant City Manager No Change

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Resolution Updating the Designation of Positions Authorized to Approve Local Agency Investment Fund Transactions
394
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

UPDATING THE DESIGNATION OF POSITIONS AUTHORIZED TO APPROVE

LOCAL AGENCY INVESTMENT FUND TRANSACTIONS

WHEREAS, the Local Agency Investment Fund is established in the State Treasury under Government Code section 16429.1 et. seq. for the deposit of money of a local agency for purposes of investment by the State Treasurer; and

WHEREAS, the City Council hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein is in the best interests of the City of Dublin; and

WHEREAS, Resolution 12-82 authorized the deposit and withdrawal of the City of Dublin monies in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein; and

WHEREAS, Resolution 26-07 authorized and designated the incumbents in the positions of City Manager, Assistant City Manager, Administrative Services Director, and Finance Manager to order the deposit and withdrawal of the City of Dublin monies in the Local Agency Investment Fund; and

WHEREAS, the City Council approved changes to the Personnel System in June and September of 2023, changing the Administrative Service Director to Finance Director and Assistant Director of Administrative Services to the Accounting Manager, respectively, requiring a change in the authorized positions for the Local Agency Investment Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby updates the City’s designation of authority for the deposit and withdrawal of the City of Dublin monies in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein.

BE IT FURTHER RESOLVED, as follows:

Section 1. The following City of Dublin officers holding the title(s) specified hereinbelow or their successors in office are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transactions contemplated hereby:

Colleen Tribby
City Manager
Jeff Baker
Assistant City Manager
Jay Baksa
Finance Director
Wendy Lam
Accounting Manager

Section 2. This resolution shall remain in full force and effect until rescinded by the City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer’s Office.
395
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk

396

STAFF REPORT

CITY COUNCIL

Page 1 of 4 ends

Agenda Item 5.12
DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Purchase and Sale Agreement with the Dublin Unified School District to convey the Dublin Crossing Development School Site (Assessor’s Parcel Number 986-0001-001-32)
Prepared by: Felicia Escover, Economic Development Manager

EXECUTIVE SUMMARY:

The City Council will consider approval of a Purchase and Sale Agreement (PSA) between the City of Dublin and the Dublin Unified School District (DUSD) for the conveyance of Parcel D (Assessor’s Parcel Number 986-0001-001-32) within the Dublin Crossing development. The property, previously acquired by the City at no cost as part of the Dublin Crossing Development Agreement, has been leased to DUSD since 2018 for the construction of a public school. The PSA formalizes the transfer of fee title to DUSD for a nominal cost of $1.00. The DUSD Board approved the PSA and Resolution No. 2024/25-53 at its meeting on May 13, 2025.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Purchase and Sale Agreement with the Dublin Unified School District for the Dublin Crossing Development School Site (Assessor’s Parcel Number 986-0001-001-32) and Authorizing the City Manager to Execute the Agreement and Take Related Actions.

FINANCIAL IMPACT:

The purchase price of the property is $1.00. All associated closing costs, estimated at approximately $50,000, will be paid by DUSD.

397

Page 2 of 4 ends

DESCRIPTION:

Background - Dublin Crossing Project
The Dublin Crossing Project is a 189-acre master-planned, mixed-use development centrally located within the City of Dublin, generally bounded by Scarlett Drive to the west, Dublin Boulevard to the south, Arnold Road to the east, and 5th Street to the north. The project site includes land formerly owned by the U.S. Army (Camp Parks), the Alameda County Surplus Property Authority, and the National Aeronautics and Space Administration.

The concept for Dublin Crossing originated in 2004 when the City partnered with the U.S. Army Reserve to conduct a strategic visioning process. This process led to a shared vision for the redevelopment of a portion of the Camp Parks Reserve Forces Training Area. After a competitive process, SunCal Companies was selected by the Army in 2008 as the master developer, and in April 2011, a Real Property Exchange Agreement was finalized between the Army and SunCal. This agreement laid the groundwork for a phased land transfer, with SunCal responsible for delivering new military facilities in exchange for development rights.

On November 5, 2013, following several years of planning, public input, and environmental review, the City Council adopted the Dublin Crossing Specific Plan (Resolution 187-13) and certified the project’s Environmental Impact Report (Resolution 186-13).

The City also adopted a Development Agreement (Ordinance 08-13) with Dublin Crossing Venture LLC (SunCal) to implement the project. The land plan and infrastructure phasing were driven by the Army’s timeline and SunCal’s obligation to construct certain facilities before acquiring land in phases.

Subsequent amendments to the Specific Plan and Development Agreement were adopted by the City Council in 2015 (Amendment No. 1) and 2016 (Amendment No. 2). These amendments facilitated the City's acquisition of the 12-acre school site.

Future School Site
A key component of the Dublin Crossing Specific Plan is the inclusion of a 12-acre school site (Parcel D), which was set aside to address the increasing demand for school facilities in eastern Dublin. The site is centrally located within the development and was designed to accommodate approximately 900 students.

Recognizing that DUSD faced barriers to acquiring land at the then-estimated value of $36 million, the City initiated discussions with the developer in 2014 to explore mechanisms to facilitate the school’s development. These discussions resulted in a revised entitlement framework and Amendment No. 1 to the Development Agreement, which allowed the City to acquire Parcel D at no cost.

To formalize the City's partnership with DUSD, the parties executed a Memorandum of Understanding (MOU) on May 19, 2015, which was later amended in 2016. The MOU established a framework under which the City would lease Parcel D to DUSD for $1.00 per year, with an exclusive option for the District to purchase the property under specified 398

Page 3 of 4 ends

conditions.

On May 15, 2018, the City and DUSD entered into a Ground Lease and Property Option Agreement. This agreement granted the District immediate rights to develop the site while reserving the opportunity to acquire fee title in the future. Construction of Shamrock Hills School began in 2023, and on March 28, 2024, DUSD submitted formal notice to exercise its purchase option.

Purchase and Sale Agreement
Following the process outlined in the MOU, the parties finalized a Purchase and Sale Agreement (PSA) that conveys Parcel D to DUSD for $1.00, with the District covering all escrow and closing costs. The DUSD Board of Trustees approved the PSA and adopted Resolution No. 2024/25-53 on May 13, 2025.

Joint Use Facilities
As part of the Purchase and Sale Agreement (PSA) and consistent with prior agreements including the 2018 Ground Lease and Property Option Agreement, the City will retain joint use rights to several recreational facilities constructed on the 12-acre school site. These joint use facilities are intended to benefit both school operations and the broader Dublin community, ensuring that the site serves as a shared asset.

Key terms outlined in the PSA include:

 No-Cost Access: DUSD will make the joint use facilities available to the City at no cost.  Facility Scope: At a minimum, the Joint Use Facilities will include:
o The multi-purpose room (e.g., gymnasium)
o Blacktop areas (e.g., outdoor courts/playgrounds)
o The athletic field area
 Field Access: DUSD and the City will work to ensure that at least three acres of the field area will be included in the joint use facilities to accommodate after-hours park and recreational needs.
 Total Area: The goal is for the total joint use area to comprise at least five acres of the overall 12-acre site.
 Design Collaboration: DUSD will consult with the City during the design phase to ensure the facilities support both school and community uses.
 Maintenance Standards: DUSD will maintain the field areas according to agreed-upon standards outlined in the PSA.

A formal Joint Use Agreement will be established prior to the opening of the school as required by the terms of the PSA.

STRATEGIC PLAN INITIATIVE:

None.

399

Page 4 of 4 ends

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted and a copy of the Staff Report was shared with DUSD.

ATTACHMENTS:

1) Resolution Approving the Purchase and Sale Agreement with the Dublin Unified School District for the Dublin Crossing Development School Site (Assessor’s Parcel Number 986- 0001-001-32) and Authorizing the City Manager to Execute the Agreement and Take Related Actions
2) Exhibit A to the Resolution – Purchase and Sale Agreement

400
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE PURCHASE AND SALE AGREEMENT WITH THE DUBLIN UNIFIED

SCHOOL DISTRICT FOR THE DUBLIN CROSSING DEVELOPMENT SCHOOL SITE (ASSESSOR’S PARCEL NUMBER 986-0001-001-32) AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT AND TAKE RELATED ACTIONS

WHEREAS, on November 5, 2013, the City Council adopted the Dublin Crossing Specific Plan (Resolution No. 187-13) and certified the related Environmental Impact Report (Resolution No. 186-13), authorizing the development of a 189-acre mixed-use community that includes a 12- acre school site; and

WHEREAS, the City entered into a Development Agreement with Dublin Crossing Venture LLC (Ordinance No. 08 -13), which was later amended in 2015 and 2016 to facilitate the City's acquisition of Parcel D at no cost, allowing it to be set aside for future school development; and

WHEREAS, on May 19, 2015, the City and the Dublin Unified School District (DUSD) executed a Memorandum of Understanding (MOU), later amended, which established a framework for leasing Parcel D to DUSD for $1.00 per year with an exclusive purchase option; and

WHEREAS, on May 15, 2018, the City and DUSD entered into a Ground Lease and Property Option Agreement, granting DUSD the right to construct a public school on Parcel D and to later acquire fee title; and

WHEREAS, DUSD has exercised its option to purchase the site and, on May 13, 2025, the DUSD Board of Trustees approved the Purchase and Sale Agreement and adopted DUSD Resolution No. 2024/25-53; and

WHEREAS, under the terms of the Purchase and Sale Agreement, the City will convey Parcel D (Assessor’s Parcel Number 986-0001-001-32) to DUSD for a nominal price of $1.00, with DUSD responsible for all associated closing costs; and

WHEREAS, the Purchase and Sale Agreement ensures that the City will retain joint use rights to several recreational facilities constructed on the site, including the multi -purpose room, blacktop, and at least three acres of field area, with the intent that at least five acres of the site will be available for shared community and school use at no cost to the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin Approve the Purchase and Sale Agreement between the City of Dublin and the Dublin Unified School District, in substantially the form attached hereto as Exhibit A and authorizes the City Manager to execute the Purchase and Sale Agreement and all related documents necessary to complete the conveyance of Assessor’s Parcel Number 986-0001-001-32 to the Dublin Unified School District.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute Exhibit A, and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution.
401
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk

402

Attachment 2
403

404

405

406

407

408

409

410

411

412

413

414

415

416

417

418

419

420

421

422

423

424

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429

STAFF REPORT

CITY COUNCIL

Page 1 of 4 ends

Agenda Item 6.1
DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2025- 26 Annual Assessment
Prepared by: Jay Baksa, Finance Director

EXECUTIVE SUMMARY:

The City Council will consider adopting resolutions establishing the garbage rates effective July 1, 2025 and establishing the Fiscal Year 2025-26 refuse-related property tax assessment.

STAFF RECOMMENDATION:

Conduct a public hearing, deliberate, and adopt the following: 1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2025-2026; and 2) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services.

FINANCIAL IMPACT:

For Fiscal Year 2025-26, the annual rate adjustment will result in a 4.06% increase across all service rates. For example, the monthly fee for residential garbage and recycling service, collected as an annual assessment on the Property Tax bill, will increase by $1.74 for the standard 32-gallon garbage container to a new monthly total of $44.66. Rate increases for all service categories, including residential, commercial, multi-family, construction, and demolition debris, are detailed in Attachment 3.

430

Page 2 of 4 ends

DESCRIPTION:

In January 2005, the City executed an agreement with Amador Valley Industries, LLC (AVI) for services that began on July 1, 2005, and continued through June 30, 2020. On June 16, 2020, the City Council approved an Amended and Restated Agreement with AVI, extending the contract term to 2035. The agreement introduced a new rate model that outlines annual rate adjustments, separates component costs, and includes regular financial reviews. The financial reviews, conducted every three years by a third-party administrator, verify the reasonableness of costs and revenues, and ensure that AVI maintains an industry-standard operating margin.

In 2024, AVI notified the City of its intent to sell the company, which was then purchased by Livermore Sanitation, Inc. (LSI). On August 20, 2024, the City Council approved the assignment of the agreement to LSI and authorized the execution of a new Amended and Restated Agreement. Livermore Sanitation, Inc. will continue to operate under the name AVI.

Annual Rate Adjustment Calculation
The current agreement provides that rates must be reasonably forecasted to provide AVI with an appropriate level of compensation. The forecasting methodology compares customer counts between the two most recent calendar years to calculate revenue generation based on the level of services provided multiplied by the appropriate rates. Rates are adjusted across all service sectors to meet the calculated revenue requirement set forth by the rate model.

As required in the agreement, the City has provided AVI with information showing the rate calculations and assumptions. Section 5.13.1 states “…the final decision of the rate structure rests solely with the City.” The proposed rate structure for Fiscal Year 2025-26 is estimated to meet the compensation requirement of $30,110,784. This compensation is possible as a result of a proposed 4.06% increase to all categories. Attachment 4 includes a detailed description of the methodology required by the agreement.

Detailed Comparison of Current and Proposed Rates
Attachment 5 compares the proposed rates to the current rates for all service levels. The current rates were effective July 1, 2024 and the proposed rates would be effective July 1, 2025.

Competitiveness of Dublin Rates with Neighboring Agencies Historically, Staff has included a comparison of the Dublin rates compared to rates charged for similar services in surrounding communities. This comparison has focused solely on the garbage rates, as historically, recycling and organic waste were seen as smaller, complimentary services. This is no longer true with the implementation of SB 1383 (mandatory organic waste disposal reduction laws), as well as other regional and statewide laws. Looking specifically at garbage rates no longer offers a clear “apples to apples” comparison.

Recycling. For example, Livermore now charges recycling at 80% of the garbage rate, Castro Valley is at 67%, and San Ramon at 50%, where Dublin charges 25%.

Organic Waste. The same pattern is now occurring with organic waste, in which Dublin 431

Page 3 of 4 ends

charges 50% of the garbage rate and Castro Valley charges 124%, but as regulations change and options for disposal become more limited, these services have become more expensive, and cities are adjusting for that reality.

Overall, Dublin remains competitive, and the services offered are comparable to the cities surveyed, especially when factoring in the different types of services provided (garbage, recycling, organics, etc.). The current three-agency comparison is included as Attachment 6; and as in last year’s comparison, Staff has included Castro Valley Sanitation District as part of the average calculation in place of Pleasanton, to include three service areas that offer similar services. Pleasanton’s cost structure has become an outlier in the Tri-Valley and when incorporating their costs into an “area average,” it skews the perspective of Dublin’s of competitiveness (in reality Dublin’s rates are comparable to those of Livermore and San Ramon). Pleasanton’s costs have been included for reference only but are not included in the three-agency average calculations.

Minimum Residential Garbage Service
Dublin Municipal Code Section 5.32 requires that all properties in Dublin subscribe to a weekly minimum garbage service. This minimum service includes weekly curbside collection of a 32- gallon garbage container; up to two organic waste carts (96 gallons each); up to two recycling carts (96 gallons each); recycling collection of used oil and filters; an annual household hazardous waste drop-off event; and three on-call bulky waste pick-ups per year. Residents desiring larger garbage containers are billed directly by AVI for the incremental rate difference.

The City pays AVI for the service cost of the minimum residential service of a 32-gallon garbage container with monies collected from the property tax bill.

The City Council will need to establish the annual minimum residential service, which is collected with the property tax bill for residential properties, separately from the rates for other levels of service. The proposed annual fee for basic residential service for Fiscal Year 2025-26 is $535.92, which is collected in two installments on the property tax bill. This equates to a total annual increase of $20.88 ($1.74 per month) above the rate levied in Fiscal Year 2024-25, as shown in Table 1.

Table 1. Historical Annual Fee for Minimum Garbage Service Collected with Property Tax Bill

2023-24

2024-25
Proposed
2025-26
Annual
Change
Monthly
Change
$510.36 $515.04 $535.92 $20.88 $1.74

This base rate includes $0.45 per month to cover the cost associated with the collection being included on the property tax bill. These funds are not paid to AVI but are retained by the City to offset the administrative cost in preparing the tax roll. Additionally, the cost of collection and delinquencies for the basic service is expected to be covered by the prior year fund balance, penalties and prior year taxes collected by the County Tax Collector, and interest on funds held prior to payment to AVI.

432

Page 4 of 4 ends

Resolutions
Included in this Staff Report (Attachments 1-3) are the annual resolutions that, with City Council adoption, will establish the collection of minimum residential garbage and recycling service fees for Fiscal Year 2025-26, and amend the schedule of service rates for integrated solid waste services.

STRATEGIC PLAN INITIATIVE:

None

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

A notice was placed in the East Bay Times on May 24, 2025 and May 31, 2025, notifying the community of the City Council’s consideration of the proposed rates, and the City Council Agenda was posted. A copy of the Staff Report and all attachments were provided to Amador Valley Industries.

ATTACHMENTS:

1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2025-2026
2) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services 3) Exhibit A to the Resolution – Proposed Adjustment to Garbage Company Rates 4) Methodology used for Fiscal Year 2025-2026 Annual Garbage Rate Adjustment in Accordance with Agreement Between City of Dublin and Amador Valley Industries 5) Proposed vs. Current Rates
6) Local Area Rate Comparison

433
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 4 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 2025-2026

WHEREAS, the City of Dublin is mandated by the State of California, under AB 939 and SB 1016, to reduce the amount of solid waste going into the landfill; and

WHEREAS, through the Mandatory Garbage Subscription Ordinance and other means, the City of Dublin is taking a proactive stance to meet the State Mandated Goals; and

WHEREAS, the goal of the Mandatory Garbage Subscription Ordinance is to protect the health and welfare of the community, to provide recycling services to all residential property owners, and to equally share the costs of these programs by mandating that every residence contributes towards the cost of the service made available; and

WHEREAS, minimum service includes service described in the current Agreement with the franchised waste hauler, Livermore Sanitation, Inc. operating as Amador Valley Industries; and

WHEREAS, the City Council has considered this action as part of a noticed public hearing on June 3, 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve and establish the collection of minimum residential garbage and recycling service fees by the City on the property tax bill as shown in Exhibit A, which is attached hereto and hereby incorporated by reference.

BE IT FURTHER RESOLVED that City Staff are hereby authorized to undertake all administrative tasks to implement the assessments, including, but not limited to an agreement with Alameda County for collection, which may provide payment to Alameda County of its reasonable costs of collection not to exceed 1.7% of the total amount levied.

{Signatures on the following page}

434
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 4

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk

435
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 3 of 4

Exhibit A
City of Dublin

RESIDENTIAL MINIMUM GARBAGE / RECYCLING SERVICES
(Collected With Residential Property Tax Bills)

Basis of Fees
The City has negotiated a multi-year agreement with Livermore Sanitation, Inc. operating as Amador Valley Industries (AVI) requiring a rate adjustment to the residential minimum garbage / recycling services collected with the property tax bills. The current annual fee of $515.04 per year will increase $20.88 for a total of $535.92 for Fiscal Year 2025-2026. The annual assessment equates to a monthly increase of $1.74, from $42.92 to $44.66. The Amended and Restated Agreement with AVI sets the compensation for the Agreement Year that begins July 1, 2024 and provides for annual adjustments to the rates based upon annual changes in three separate indices, two of which are maintained by the Bureau of Labor Statistics (Refuse Rate Index), plus pass-through disposal costs, for waste, recyclables and organics. The three indices account for cost changes in the following categories: growth in services; labor; and all other costs. In addition, the Agreement allows for a third-party administrator to review costs and revenue every three years to confirm reasonableness and to ensure that an industry standard level of operating margin in being maintained by AVI.

In order to determine the fee, the City estimates the total revenue required to pay AVI for the Minimum Service to all residential units that are eligible to use the service, according to the terms of the agreement. The specific factors considered in this calculation include the following components: the residential rate for Minimum Service; estimated number of housing units affected by the fee; costs associated with the collection of the fee as part of the Property Tax Bill; estimated delinquencies; estimated revenues from late payments and interest earnings; and funds available from collections in a prior year.

Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires the protection of the health, safety, and welfare of the community by requiring that all parcels obtain minimum weekly garbage service.

Residential housing units are billed for the cost of Minimum Garbage Service, which is included with the annual property tax bill. This fee only applies to residential units which have individual garbage containers and are not serviced by central bins. This does include duplexes and other attached housing types, which receive individual service.

Households subject to this fee, which only receive Minimum Service, will not be billed by the Garbage Company. Amador Valley industries will bill customers each quarter for additional services, if a household selects weekly garbage collection of a container larger than the 32- gallon container included in the Minimum Service Level.

Services Provided By the Fee
Minimum service includes weekly curbside collection of: one 32 gallon garbage container; up to two 96 gallon organic waste carts; up to two 96 gallon recycling carts; used oil and filters; an annual household hazardous waste drop off event; and three on-call bulky waste pick-ups per year.

436
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 4 of 4

Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost of services over the entire year. The City makes the payment to Amador Valley Industries based upon the current rate allowed for Minimum Residential Service.

TYPE OF HOUSING UNIT ANNUAL FEE
Each Single Family Residence $535.92
Each Condominium / Townhouse Unit $535.92
Each Duplex (2 Units) $1,071.84
Each Duplex (5 or More Units) $535.92 times the number of units

437
Attachment 2
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING THE SCHEDULE OF SERVICE RATES FOR INTEGRATED SOLID WASTE

SERVICES

WHEREAS, the City of Dublin executed a Collection Service Agreement with Amador Valley Industries (AVI) on January 12, 2005; and subsequently executed six amendments to the agreement; and

WHEREAS, the Agreement requires the City Council to adopt a rate schedule, which is estimated to produce a specified revenue amount as identified in the Agreement; and

WHEREAS, the City Council adopted the initial rate schedule with Resolution 68 -05 at a noticed public hearing on May 3, 2005 and the Agreement provides that the City Council is responsible for establishing all rates; and

WHEREAS, on September 10, 2020, the City of Dublin executed an Amended and Restated Collection Service Agreement with AVI extending the Collection Service Agreement for another 15-year term; and

WHEREAS, in 2024, AVI notified the City of its intent to sell the company, which was then purchased by Livermore Sanitation, Inc. and authorized the execution of a new Amended and Restated Agreement; and

WHEREAS, Livermore Sanitation, Inc. will continue to operate under the name AVI; and

WHEREAS, the A greement provides for an adjustment to the rates each July 1 st in accordance with specified formulas; and

WHEREAS, the City has calculated the required rate adjustment necessary to generate the agreed to compensation and applied not more than a 4.06% adjustment to the residential, commercial, roll -off, and other collection service rates and construction and demolition debris rates; and

WHEREAS, on June 3, 2025, the City Council conducted a noticed pub lic hearing prior to the adoption of the new rate schedule.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Rate Schedule attached hereto, marked Exhibit A and by reference made a part hereof.

BE IT FURTHER RESOLVED that, while AVI may not charge a rate for these services in excess of the established rates, nothing shall prohibit AVI from charging a rate less than the established amount.

438
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2 BE IT FURTHER RESOLVED that, upon the effective date, July 1, 2025, this resolution shall supersede all previous resolutions adopting rates for solid waste services, and the rates adopted by this resolution shall continue from year to year.

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor
ATTEST:

_________________________________
City Clerk

439
Attachment 3
Exhibit A to the Resolution
Affected Parcels
Minimum Monthly Rate : 44.66$ (Rate includes $0.45 retained by City for preparing tax roll / collection.) Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container: $37.38 per month (Total = 82.04$ per month) 96 Gallon Garbage Container: $74.77 per month (Total = 119.43$ per month) Second Container:

Additional Large Item Collection: $ 29.37
32 Gallon Container: $50.65 64 Gallon Container: $93.02 96 Gallon Container: $135.30 Commercial Bin Service Rates
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial bin. Monthly rate includes bin rental and once per week collection and disposal.

Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection, disposal, and bin rental.

COMMERCIAL AND MULTI-FAMILY BIN SERVICES (FRONT-END-LOADER) 2025/2026 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that all parcels obtain minimum weekly garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the City. The agreement between the City of Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimated to allow the Company to achieve a fixed amount of annual revenue. Therefore, the adoption of these fees will affect all parcel owners. Rates are effective July 1, 2025.

Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries, Inc. The Company may request a change in rates based upon a formula which includes: changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in the total tons delivered to the Landfill. In addition the Company may under specifc criteria request an extraordinary adjustment. The additional costs of each of these components has been allocated to the three classes of service:

Residential; Commercial Bin Service; and Drop Box/Compactor.

RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached housing, which receives individual garbage collection services. The rate applies to the initial 32 gallons of garbage capacity, including once per week collection and disposal; Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling; Large Item Collection Service; and access to an Annual HHW drop-off event. All containers are provided by the Company.

Minimum Cost Plus
Minimum Cost Plus
Residents may request a second garbage container which will be charged at the same rate as a first container based on the size requested.

Residents may request additional large item collection services for a fee of : per Cubic Yard 440
Size # Times Size # Times
# Yards Per Wk # Yards Per Wk
1 1 4 1
1 2 4 2
1 3 4 3
1 4 4 4
1 5 4 5
1 6 4 6
2 1 6 1
2 2 6 2
2 3 6 3
2 4 6 4
2 5 6 5
2 6 6 6
3 1 7 1
3 2 7 2
3 3 7 3
3 4 7 4
3 5 7 5
3 6 7 6
OTHER COMMERCIAL SERVICES: Rates for additional requested services.

Container Push: 19.74$
Lock & Key: 11.85$
Excess Waste (Cu. Yd): 64.70$ per Cubic Yard
Excess Cart Exchange: 19.74$
Excess Bin Exchange: 78.87$
Excess Bin Cleaning: 98.51$
$283.54
Additional Bin Rental Per Week: $65.52 Per Week $205.55 Per Pick-up Excess Per Yard If Filled Above Water Level $64.70 Per Cubic Yard Rate Per Cubic Yard: $60.98 Compacted: $121.96
Organic material is charged at 50% of the non-compacted or compacted rate as appropriate.

MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box $167.60 Per Request
Weekly Drop Box Container Rental - After 1st Week $65.52 Per Week Cancel Auto Pick-up Without Notice $211.13 Per Event
Handy Hauler Extra Week Rental $65.52 Per Week
Standby Time $275.18 Per Hour
DROP BOX / COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding water level (Excess is charged the same rate). Additional Miscellaneous charges may also apply.

Non-Compacted:
$4,170.56 $9,371.84
Organic material is charged at 50% of the Commercial Service rate.

Recycled Material is charged at 25% of the Commercial Service rate.

SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall be billed by container size at the rate of two times the stated rate above for loose garbage.

HANDY HAULER:- One-time placement and collection of a 4 cubic yard bin, including one week container rental filled no higher than water level:

Cost For Additional Dump:
$2,058.32 $4,658.96
$2,762.40 $6,229.92
$3,466.48 $7,800.88
$650.16 $1,517.04
$1,354.24 $3,088.00
$1,895.52 $5,363.04
$2,382.88 $6,717.28
$2,870.24 $8,071.52
$433.44 $1,300.32
$920.80 $2,654.56
$1,408.16 $4,008.80
$1,299.28 $4,550.08
$1,569.92 $5,470.88
$487.36 $1,787.68
$758.00 $2,708.48
$1,028.64 $3,629.28
Base Monthly Rate Base Monthly Rate
$216.72 $866.88
441
C&D Debris Box Service: Costs shown are on a per pick-up basis Material Type Cubic Yards Rate Material Type Cubic Yards Rate Concrete & Asphalt Front End Loader
Per Yard Clean $137.12 Per Yard $53.81
Clean 6 $822.72 Mixed 4 (1/2 Full) $107.62
Mixed 6 $984.66 Mixed 4 $215.24
Mixed 6 (1/2 Full) $161.43
Cardboard Mixed 6 $322.86
Per Yard Clean $27.43 Mixed 7 (1/2 Full) $188.34
Clean 20 $548.60
Clean 30 $822.90 Metal
Clean 40 $1,097.20 Metal 20 $639.77
Metal 30 $731.19
Dirt Metal 40 $914.01
Clean 6 $822.25
Mixed 6 $984.66 Stucco
Per Yard Clean $137.12
Drywall Clean 6 $822.72
Per Yard Clean $65.62 Mixed 6 $984.66
Clean 20 $1,312.40
Mixed C&D
Wood Per Yard $56.68
Per Yard Clean $27.43 Mixed 15 $850.20
Clean 20 $548.60 Mixed 20 $1,133.60
Clean 30 $822.90 Mixed 30 $1,700.40
Clean 40 $1,097.20 Mixed 40 $2,267.20

CONSTRUCTION & DEMOLITION (C&D) DEBRIS BOX SERVICES
442
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

1 How Adjustment Factors Are Applied to Elements That Comprise Total Compensation Annually, there is a process established where a revised total compensation figure is developed. This calculation takes into consideration changes in the number of accounts serviced as well as adjustments to eight elements.

1. Collection Compensation Element

2. Commercial Recycling Incentive Element

3. Disposal Compensation Element

4. Container Compensation Element

5. Recyclable Material Diversion Compensation Element

6. Organic Waste Diversion Compensation Element

7. Vehicle and Administration Element

8. Fee Compensation Element

1. Methodology for Adjusting Rates to Reflect Changes In Collection Costs The A greement with AVI contains a very detailed methodology for incorporating economic changes into the annual rate adjustments. Specifically, two calculations are made as part of a larger formula. The first is the Refuse Rate Index Adjustment (RRI) and the second an Annual Growth factor.

Steps Required to Calculate the RRI Factor
The weighted RRI fa ctor cannot exceed 10%, and it is calculated based on the weighted percentage change in specific indices multiplied by the costs associated with key company expenses. The following table s provide a summary description of how these factors are interrelated:

STEP 1: INDICES USED IN RRI CALCULATION
Operating Cost Category Index Used
(To Produce A Weighted Adjustment)
% Index Change @
12/31/2024
LABOR Labor - Teamsters Union Local 70 Contract 3.17%
VEHICLE MAINTENANCE Machinery & Equipment-Parts, Attachments and Accessories (wpu11440378) 1.71%
ALL OTHER Consumer Price Index - All Urban Consumers:

San Francisco-Oakland-Hayward, CA
(CUURS49BSA0)

2.76%

The Company provides the City with their expenditures in each of these areas over Calendar Year 2024. These costs are AVI expenses and exclude disposal costs or fees paid to the City. The total costs for the year are used to determine the weighting to be applied for each of the indices. The following table shows the actual weighting used in the FY 2025-2026 calculation.

443
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

2 STEP 2: RRI WEIGHTING FACTOR BASED ON RELATIONSHIP TO TOTAL COSTS

Operating Cost Category AVI $
reported
% Total Expenses
(Weighting Factor)
LABOR $5,959,947 40.82%
VEHICLE MAINTENANCE $3,821,397 26.17%
ALL OTHER $4,820,889 33.01%
TOTAL $14,602,233 100%

As mentioned earlier , these factors are applied on a weighted basis. The index factor for each cost category is multiplied by the weighting factor. The result will produce the RRI, which per the agreement cannot exceed 10%. The following table shows the FY 2025-2026 results:

STEP 3: RRI CALCULATION (CANNOT EXCEED 10%)
[Index Change multiplied By Weighting Factor]

Operating Cost Category % Index
Change @
12/31/2024
% Total
Expenses
(Weighting
Factor)
RRI

Index Change
x
Weighting Factor
LABOR 3.17% 40.82% 1.51%
VEHICLE MAINTENANCE 1.71% 26.17% 0.45%
ALL OTHER 2.76% 33.01% 0.91%
TOTAL 100% 2.87%

Steps Required to Calculate the Annual Growth (AG) Factor The AG factor uses a formula that compares revenue at two points in time. The “Beginning Calculated Revenue” equals the current rates multiplied by the census as of the beginning of January 2024. This is compared to the “Ending Calculated Revenue” . The Ending Calculated Revenue is equal to the current rates multiplied by the Decemb er 2024 number of accounts served. The adjustment reflects increases in the number of billed units served. The methodology is relatively straight forward. The Agreement with AVI included an exhibit which lists various service events. For example, it included the number of single family basic service units, number of commercial bins by size , and frequency of service , etc. These are then multiplied by the appropriate monthly rate. Residential service is a bundled rate for recycling and garbage and, therefore, recycling is not included in the calculation . Moreover, e ach single family unit is calculated at the Basic Rate regardless of whether they may have multiple recycling or green waste bins. For the purpose of calculating growth, commercial 444
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

3 recycling bins ar e considered to have the same rate as commercial garbage bins with the increase in bins from year to year factored within this formula.

For the FY 2025-2026 adjustment, the Agreement provides for the calculation to be done based on the actual collection census data as of January 2024 and as of December 2024.

The rates used for this comparison are the rates in effect on July 1, 2024.

The FY 2025-2026 calculation showed that the “Beginning Calculated Revenue” , or the revenue collected by AVI for all services provided for that month, was $3,167,401 and the “Ending Calculated Rev enue” was $3,209,953. This results in a FY 2025-2026 Annual Growth Factor of 1.34%. [$3,209,953 - $3,167,401 = $42,552; $42,552/$3,167,401 = 0.0134].

Per Section 5.05.1.2 of the Agre ement, if the percentage change is negative, that year’s Annual Growth Factor is set at 0%.

Application of RRI and AG to Collection Compensation Element The calculated FY 2025-2026 Collection Compensation Element amount is $17,206,877 . In accordance with the Amended and Restated Agreement , the total Collection Compensation Element is broken into two amount s. 1) The amount that is to be included as part of the annual rate adjustment $ 15,699,874 (Adjusted Amount) 2) The amount that will not be adjusted annually and will be set at $840,000 for the term of the A greement. (Set Amount).

The Adjusted Amount is first adjusted by the AG Factor [ $15,699,874 * (1+.0134) =$15,910,252] and then that total is escalated by the RRI factor . [$15,910,252* (1 + .0287) = $16,366,877]. The Adjusted Amount is then added to the Set Amount ( $16,366,877 + $840,000 = $ 17,206,877). This amount then flows into the projected total compensation shown in Section 9 of this report.

2. Methodology for Adjusting Commercial Recycling Compensation The City has agreed to provide a compensation amount to AVI for the City’s Commercial Recycling Program . This amount is escalated each year by the RRI factor, which is calculated as described above , and the growth in commercial rec ycling tonnage. As part of the negotiation for the Amended and Restated Agreement, the City and AVI, agreed that this element would be reset, in which a $ 421,795 credit is applied to the annual compensation amount as described below. The FY 202 5-2026 Commercial Recycling Co mpensation Element final calculation was the following ($494,579 - $421,795 = $72,784).

The commercial recycling growth is calculated based on the total tonnage at the end of each calendar year over the total tonnage for the previous. In years where the t otal tonnage has decreased, the growth factor is set at 0%. For Calendar Year 2024, the total recycling tons collected was 3,046.53. In 2023, AVI collected 2,975.14. This results in an increase of 2.40% (3,046.53 – 2,975.14= 71.39; 71.39 / 2,975.14 = 2.40%). Thus, the Commercial Recycling 445
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

4 Growth Factor is 2.40%, as discussed above , which is added to the RRI factor with the combination of the factors used to inflate the previous year’s Commercial Recycling Program compensation amount (0.0240 + 0.0287 = 0.0527; $469,512 * 0.0527 = $25,067; $469,512 + $25,067 =$494,579). ($494,579 - $421,795 = $ 72,784) This amount then flows into the projected total compensation shown in Section 9 of this report.

3. Methodology for Adjusting Rates to Reflect Changes in Landfill / Disposal Costs Landfill disposal costs are established under a separate agreement between the City of Dublin and Waste Management, Inc. AVI is required to use the disposal facility designated by the City. AVI makes the payments for disposal costs and pays the price negotiated by the City under the separate agreement with Waste Management. Since these are expenses incurred by AVI, these costs must also be considered in setting the rates. The landfill component has the following two factors that impact t he rates: 1) Tip Fee Factor, and 2) Annual Tonnage Factor.

Approved Tip Fee(ATF) Factor
In FY 2025-2026, the cost per ton for landfill fees will increase by $2.74 per ton as provided in the disposal agreement with Waste Management , the increase for dispo sal is $2.69 and $0.05 is due to increases in governmental fees. Therefore, t he total dis posal cost for FY 2025-2026 will be $49.12 per ton. Of this amount, $20.12 (41.0% of the per ton fee) is related to regulatory fees and $ 29.00 reflects the portion pai d to Waste Management for landfill services.

The portion paid to Waste Management can increase only as provided in a Disposal Agreement between the City and Waste Management . The regulatory fees are levied by other agencies such as Stop Waste.Org; County Local Enforcement Authority; California Department of Resources Recycling and Recovery ; Household Hazardous Waste Fees; County Business License; etc. This results in an ATF Factor of 5.91%. [ 2025 Rate = $49.12/ton and 2024 Rate = $46.38/ton  49.12 – 46.38 = 2.74; 2.74/46.38 = 0.0591].

Annual Tonnage (AT) Factor
The tonnage increase for the FY 2025 - 2026 adjustment is based on disposal reports for the period January 1, 2024 – December 31, 2024- and is the summation of the monthly tonnages over this period. This amount is then compared against the previous year’s disposal tonnage.

The total disposal in 2024 was 29,083.65 tons, and in 2023, it was 27,161.74 tons. This results in an AT Factor of 7.08%. [29,083.65 - 27,161.74 = 1,921.91; 1,921.91/ 27,161.74 =0.0708].

Application of ATF and AT Factors to Disposal Compensation Element 446
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

5 The Landfill Compensation Element was $1,267,481 in 20 23. In accordance with the Agreement, this amount is first adjusted by the Annual AT Factor [ ($1,267,481 * 0.708 = $89,738) + $1,267,481 = $1,357,219] and then that to tal is escalated by the ATF factor. [($1,357,219 * 0.0591 = $80,211) + $1,357,219 = $1,437,430]. This amount then flows into the projected total compensation shown in Section 9 of this report.

4. Methodology Addressing Container Compensation Element This element represents the amortized cost of carts and bins over the life of the agreement.

The allowed amount is modified by the AG factor. As noted above, this factor was calculated at 1.34% for the FY 2025-2026 adjustment. For the FY 2024-2025 adjustment, the amount designated for the Container Element was $335,043. Adjusting this amount by the AG Factor, there will be a $4,490 increase in the calculated amount resulting in $339,533 to be recovered from the rates in FY 2025-2026. [$335,043 * (1 + 0.0134) = $339,533].

5. Methodology Addressing the Recyclable Material Diversion Compensation Element Section 5.05.08 of the Amended and Restated Agreement prescribes the process for calculating the annual adjustment for the Recyclable Materials Diversion Compensation Element. The City shall calculate the actual tonnage of delivered recyclable material for processing in the prior calendar year by the anticipated per-ton tip fee to be charged during the subsequent Agreement Year

Calendar 2024 Recycling Tonnage = 8,173.99
Anticipated Per-Ton Tip Fee =$140.94
Recyclable Materials Diversion Compensation Element = $1,152,042

This amount then flows into the projected total compensation shown in Section 9 of this report.

6. Methodology Addressing Organic Waste Diversion Compensation Element Sections 5.05.09 and 5.05.10 of the Amended and Restated Agreement prescribes the process for calculating the annual adjustment for the Organic Waste Diversion Compensation Element. The Organic Waste shall be broken down into two categories, Commercial Food Waste and All Other Organic Waste. The City shall calculate the actual tonnage of actual organic waste delivered for processing from both Organic Waste Types to an Organic Waste Processing Facility in the prior calendar year by the anticipated per -ton tip fee to be charged during the subsequent Agreement Year as well as the anticipated per ton costs for hauling and grinding the material.

Commercial Food Waste
Calendar 2024 Commercial Food Waste Tonnage = 3,210.60
447
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

6 Anticipated Per-Ton Tip Fee =$122.82
Anticipated Per-Ton Hauling Fee =$37.03
Per Ton Hauling/Disposal Fee = $159.85

Calendar 2024 Commercial Food Waste Tonnage = 3,210.60
Anticipated Per Ton Hauling/Disposal Fee=$159.85
Commercial Food Waste Cost = $513,214

All Other Organic Waste
Calendar 2024 All Other Organic Waste Tonnage = 7,119.57

Anticipated Per-Ton Tip Fee =$42.83
Anticipated Per-Ton Grinding Fee =$24.99
Anticipated Per-Ton Hauling Fee =$37.03
Per Ton Hauling/Disposal Fee = $104.85

Calendar 2024 All Other Organic Waste Tonnage = 7,119.57 Anticipated Per Ton Hauling/Disposal Fee=$104.85
All Other Organic Waste Cost = $746,487

Organic Waste Compensation Element
Commercial Food Waste =$513,214
All Other Organic Waste = $746,487
Organics Compensation Element = $1,259,701

This amount then flows into the projected total compensation shown in Section 9 of this report.

7. Methodology Addressing Vehicle and Administration Element

Section 5.18 of the Amended and Restated Agreement states that beginning July 1, 2020 the baseline Vehicle and Administration Asset Element shall be set at $1,595,575. That amount was increased to $1,611,659 to account for additional costs associated with SB 1383 . The baseline amount shall not be subject to the annual rate adjustment. The Vehicle and Administration Element can be adjusted, but only under the terms as prescribed under sections 5.18 and 5.18.1 of the Agreement.

Vehicle and Administration Baseline Compensation = $1,611,549 Sections 5.18/5.18.1 Adjustments = $0
448
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

7 Vehicle and Administration Element $1,611,549

This amount then flows into the projected total compensation shown in Section 9 of this report.

8. Methodology Addressing Fee Compensation Element
As part of the Agreement with the City of Dublin, AVI is required to remit franchise taxes and certain fees to the City of Dublin based on a percentage of its revenue. Therefore, as the company rates go up , the Fee Element must also be adjusted in order to recognize the fees to be paid on the new revenue.

The Fee Compensation Element shall equal:

1. (Collection + Commercial Recycling Element + Disposal + Container Elements + Recyclable Materials + Organic Waste + Vehicle and Administration ) = “base compensation”

2. “base compensation ” is divided by ( one (1) minus the “Current Fee Percentage ”) [Where the “Current Fee Percentage” = 23.35%]

3. subtract “base compensation” from the obtained value

For FY 2025-2026, the Fee Compensation Element Calculation is as follows:
($17,206,877 + $ 72,784 + $1, 437,430 + $ 339,533 + $ 1,152,042 + $1,259,701 + $1,611,549) = $23,079,916 (base compensation)
$23,079,916 / (1- 23.35%) =$23,079,916 / (76.65%)
$23,079,916 / 76.65% = $30,110,784

For FY 2023-2024, the calculated fees payable to the City are:
$30,110,784– $23,079,916 = $7,030,868

The adjusted total compensation for the Fee Element is shown in Section 6 below.

9. City Process of Developing Rates Projected to Meet Total Compensation The final step in developing the rates is to test the total annual expected reven ue to the Company, when the rates are increased by different amounts. It is necessary for the adjustment to be at a level so that the total annual projected compensation to the Company will equal $30,110,784. The calculation for Fiscal Year 2025-2026 is pe rformed using the customer subscription figures as of December 2024.

Updated Cost
Elements
FY 2024-25 FY 2025-26
(Proposed
Costs)
Absolute
Change
Percentage
Change
449
Attachment 4

METHODOLOGY USED FOR FISCAL YEAR 2025-2026 ANNUAL GARBAGE RATE

ADJUSTMENT IN ACCORDANCE WITH AGREEMENT BETWEEN CITY OF DUBLIN AND LIVERMORE SANITATION, INC. OPERATING AS AMADOR VALLEY INDUSTRIES

Report Submitted To: City Council June 03, 2025
Prepared By: Jay Baksa, Finance Director

8 Collection Element $16,539,874 $17,206,877 $667,003 4.03% Commercial
Recycling
Compensation
Element
$47,717 $72,784 $25,067 52.53%
Disposal
Compensation
Element
$1,267,481 $1,437,430 $169,949 13.41%
Container
Compensation
Element
$335,043 $339,533 $4,490 1.34%
Recycling Disposal
Element
$1,157,932 $1,152,042 ($5,890) (0.51%)
Organics Disposal
Element
$1,101,963 $1,259,701 $157,738 14.31%
Vehicle and Admin
Asset Replacement
Element
$1,611,549 $1,611,549 $0 0%
Fee Compensation
Element

$6,720,645 $7,030,868 $310,223 4.62%
TOTAL $28,782,204 $30,110,784 $1,328,580 4.62%

450
Attachment 5
Proposed vs. Current Rates
(Selected Service Levels Representing Most Common
Subscriptions)

COMPARISON OF SELECTED RATES
Current (2024/2025) vs Proposed (2025/2026)

Proposed
Increase over
2025/2026

Current

Proposed
Residential -Monthly Rates Rate

2025/2026 $ %
Minimum Residential (32) Gallon $42.92

$44.66 $1.74 4.05%
64 Gallon Residential $78.84

$82.04 $3.20 4.06%
96 Gallon Residential $114.77

$119.43 $4.66 4.06%
Sample rate categories represent 100% of residential customers

Commercial -Monthly Rates

32 Gallon Cart

$48.67

$50.65 $1.98 4.07%
64 Gallon Cart

$89.39

$93.02 $3.63 4.06%
96 Gallon Cart

$130.02

$135.30 $5.28 4.06%
1 Yard - 1 time / wk

$208.26

$216.72 $8.46 4.06%
2 Yard - 1 time / wk

$416.52

$433.44 $16.92 4.06%
3 Yard - 1 time / wk

$624.78

$650.16 $25.38 4.06%
3 Yard - 2 times / wk $1,301.37 $1,354.24 $52.86 4.06% 4 Yard - 1 Time / wk $833.03

$866.88 $33.84 4.06%
4 Yards - 2 times / wk $1,717.89

$1,787.68 $69.78 4.06%
Represents 81% of 2024 commercial customers

Drop Box - Rates Per Service
20 Yard Loose

$1,172.08

$1,219.60 $47.60 4.06%
30 Yard Loose

$1,758.13

$1,829.40 $71.40 4.06%
40 Yard Loose

$2,344.17

$2,439.20 $95.20 4.06%
Represents 85% of 2024 non-compacted Drop Box Subscriptions

30 Yard Compacted

$3,516.25

$3,658.80 $142.80 4.06%
Represents 15% of the 2024 compacted Drop Box Subscriptions

Handy Hauler Available To Residents $272.48

$283.54 $11.06 4.06%

451
Proposed
Reference 3 City Dublin % Proposed Current % Increase
Residential Pleasanton Livermore Castro Valley San Ramon Average Basic Rate From Avg Rate over Prior FY 1 Can Residential (32-35 Gallon) 32.78$ 40.73$ 55.49$ 52.11$ 49.44$ 44.66$ -16.69% 42.92$ 4.05% 1 Can Residential (64-70 Gallon) n/a 60.62$ 96.38$ 85.81$ 80.94$ 82.04$ 1.36% 78.84$ 4.06% 1 Can Residential (90-96 Gallon) 57.19$ 94.50$ 137.24$ 136.67$ 122.80$ 119.43$ -2.75% 114.77$ 4.06% Residential Notes:

Dublin: Basic rate includes 32-gallon garbage can (weekly pick-up);Weekly 64-gallon organics can; Weekly 64-gallon curbside recycling can; lager size and/or additional organic and recycling carts available free upon request; compost give-back and 3 on-call bulky waste clean-ups per year including items such as electronic waste, household batteries, tires, white and brown goods.

Livermore: FY 2025-26; Basic rate includes 32-gallon garbage can (weekly pick-up); Weekly 96-gallon organics can; Weekly 96-gallon curbside recycling can.

San Ramon: Calendar Year 2025 Rates, Basic rate includes 32-gallon garbage can (weekly pick-up); Two weekly 64-gallon green waste can supplied by Company. ; at no extra cost; Two 64-gallon curbside recycling and organics cans or 96-gallon can available at no extra cost, and 3 special clean-ups per year.

Castro Valley: Fiscal Year 2025-26 Rates - 32 Gallon Service includes 32 gallon trash cart, 32 gallon green/food scrap cart and 32 gallon recycling cart. 96 Gallon service inlcudes a 96 gallon trash cart, 96 gallon green/food scrap cart and a 96 gallon recycling cart. Residents can request an additional recycling cart at no additional cost Pleasanton: FY 2024-25 Rates; 35 Gallon Service includes 35 gallon trash cart, 96 gallon green/food scrap cart and 96 gallon recycling cart. 96 Gallon service includes a 96 gallon trash cart, 96 gallon green cart and a 96 galon recycling cart. Both services have weekly pickups Reference 3 City Proposed % Proposed Current % Increase Commercial Pleasanton Livermore Castro Valley San Ramon Average Dublin From Avg Rate over Prior FY 1 Yard - 1 time / wk 146.74$ 119.38$ $235.94 255.93$ 203.75$ 216.72$ 6.37% 208.26$ 4.07% 2 Yard - 1 time / wk 293.45$ 238.74$ $413.51 475.35$ 375.87$ 433.44$ 15.32% 416.52$ 4.07% 3 Yard - 1 time / wk 440.20$ 358.12$ $573.81 658.11$ 530.01$ 650.16$ 22.67% 624.78$ 4.07% 3 Yard - 2 times / wk 917.01$ 746.02$ $1,044.16 1,316.27$ 1,035.48$ 1,354.24$ 30.78% 1,301.37$ 4.07% 4 Yard - 1 Time / wk 586.94$ 477.50$ $880.88 804.32$ 720.90$ 866.88$ 20.25% 833.03$ 4.07% 4 Yards - 2 times / wk 1,222.71$ 994.71$ $1,680.76 1,608.67$ 1,428.05$ 1,787.68$ 25.18% 1,717.89$ 4.07% Castro Valley: charges 67% of the commercial garbage rate for recycling and 124% for organics Dublin: charges 50% of the regular commercial rate for Organics and 25% for commercial recycling San Ramon: charges 50% of the regular commercial rate for commercial recycling and organics Livermore: charges for recycling and organics at 80% of the regular commerical rate.

Pleasanton: charges 80% of the commercial rate for recycling and organics Drop Box
20 Yard Loose 1,192.81$ 764.23$ $1,088.95 1,670.70$ 1,174.63$ 1,219.60$ 3.83% 1,172.00$ 4.07% 30 Yard Loose 1,587.45$ 1,113.35$ $1,745.53 1,920.87$ 1,593.25$ 1,829.40$ 14.82% 1,758.00$ 4.07% 40 Yard Loose 1,982.08$ 1,462.48$ $2,327.17 2,170.98$ 1,986.88$ 2,439.20$ 22.77% 2,344.00$ 4.07% 30 Yard Compacted 2,771.31$ 2,905.89$ $3,188.97 3,224.98$ 3,106.61$ 3,658.80$ 17.77% 3,516.00$ 4.07%1,107.60$ Pleasanton: Charges a $403 monthly rental fee
Livermore: rates do not include the cost of disposal/processing, which is assesed after collection. Staff has included an estimate cost with the above for comparison.

San Ramon: charges a one ton minimum; Staff has included a probable disposal cost for comparison purposes.

Every effort has been made to assure the accuracy of the information and comparison of similar levels of service according to our understanding of other agency rates.

Comparison With Proposed Rates

LOCAL AREA RATE COMPARISON
2025 Garbage Rate Comparison Survey (Prepared: May 16, 2025) Attachment 6
452
Adoption of Rates for
Garbage Collection, Disposal,
and Recycling
June 3, 2025
453
Background
• 2005 – Amador Valley Industries (AVI) began providing service to the City of Dublin.
• 2020 – AVI contract extended to 2035.
• 2024 – AVI notified City of intent to sell company to Livermore Sanitation, Inc.(LSI).
• 2024 – Assignment of Agreement to LSI approved by City Council. • 2025 – New Amended and Restated Agreement executed.
454
Background, 2
• Agreement provides for an annual rate adjustment.
• Adjustments are based on CPI Indexes, number of billed units serviced, tonnage collected and disposal fee.
• FY 2025-26 rate increase for all services: 4.06%.
• New baseline residential rate (32-gal): $44.66/month. – $1.74/month increase.
455
Dublin Rates
• City of Dublin Basic Residential Service: $44.66/month. • Basic Residential Service is included on the Property Tax bill.

Current Year
Rates
Proposed
Rates
Monthly
Difference
Annual
Difference
$42.92 $44.66 $1.74 $20.88
456
Agency Comparison
*Pleasanton Rates:
o Vehicle parking and transfer station
in town.
o Transfer station depreciation
City Rates Compare to
Dublin %
Dublin $44.66
San Ramon $52.11 $7.45 16.69%
Livermore $40.73 ($3.93) (8.80%)
Castro Valley $55.49 $10.83 24.25%
Pleasanton* $32.78 ($11.88) (26.60%)
457
Annual Rate Adjustments
• Refuse Rate Index Adjustment (RRI)
o Based on changes across three Consumer Price Indices (CPIs), weighted based on AVI’s annual costs.
• Annual Growth (AG)
o Compares revenue at two points in time (Prior Year: January & December) to capture increase in number of units served. Note: If change is negative, set at 0%.
• Approved Tip Fee (ATF)
o Increase in per ton charges for landfill fees for waste, organics, recycling. • Annual T onnage (AT)
o Change in amount of year-over-year total refuse disposed (garbage, organics, recycling).
458
Overview of Cost Elements

1. Collections Element
• Cost associated with the collection of garbage, organics, and recycling including:
o Salaries & Benefits
o Equipment Operation & Maintenance
o Material Processing
o General Administration Costs
o Operating Ratio
• Annual Adjustment Calculated
o RRI Increase & Annual Growth
459
Overview of Cost Elements, 2

2. Commercial Recycling Elements
• T o incentivize AVI to increase commercial recycling. • Amended and Restated Agreement – Reset amount.
o $421,795 credit applied to calculation
• Annual Adjustment Calculated
o RRI Increase and Annual T onnage (Commercial Recycling) 460
Overview of Cost Elements, 3

3. Waste Disposal
• City has renegotiated a long-term contract with Waste Management
• Annual Adjustment Calculated
o Annual T onnage (AT) and Annual Tip Fee (ATF)

4. Container Compensation Element
• Represents the cost of replacing carts and bins
• Annual Adjustment calculated
o Annual Growth Factor (AG)
461
Overview of Cost Elements, 4

5. Recycling Disposal
• Recyclable Material processed at ACI –San Leandro
o City does not have an agreement (Pay Market Rate)
• Annual Adjustment Calculated
o Annual T onnage (AT) and Annual Tip Fee (ATF)
• City Negotiating with ACI for Recycling
462
Overview of Cost Elements, 5

6. Organics Disposal
• City agreement with Waste Management for Organics disposal. • Annual Adjustment Calculated.
o Annual T onnage and Annual Disposal Fee
• Organic Disposal Fees
463
Overview of Cost Elements, 6

7. Vehicle and Administration Element
• T o capture all costs associated with replacing 2/3rds of fleet and all other capital assets.
• Costs will be reconciled once vehicles are purchased. • Not updated by annual adjustments.

8. Fee Element
• Amount paid to City for franchise and administrative fee. • Adjusted annually based on a percentage of AVI’s revenue. 464
Annual Rate Adjustment
Elements FY 2024-25 FY 2025-26 (Proposed) Difference
Collection Element $16,539,874 $17,206,877 $667,003
Commercial Recycling
Compensation Element $47,717 $72,784 $25,067
Disposal Compensation
Element $1,267,481 $1,437,430 $169,949
Container Compensation
Element $335,043 $339,533 $4,490
Recycling Disposal Element $1,157,932 $1,152,042 ($5,890) Organics Disposal Element $1,101,963 $1,259,701 $157,738 Vehicle and Administration
Element $1,611,549 $1,611,549 $0
Fee Compensation Element $6,720,645 $7,030,868 $310,223 To t a l $28,782,204 $30,110,784 $1,328,580
465
Recommendation
• Conduct the Public Hearing, Deliberate and Approve the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services; and
• Approve the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2025-2026.
• Questions?
466

STAFF REPORT

CITY COUNCIL

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Agenda Item 7.1
DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Preliminary Fiscal Year 2025-26 General Fund Budget Update Prepared by: Jay Baksa, Finance Director

EXECUTIVE SUMMARY:

The City Council will receive an update on the Preliminary Fiscal Year 2025-26 Budget, a brief economic overview, review of current sales tax receipts, and - based on feedback from the April 15 City Council meeting - a potential framework for budget reductions in the event of a recession or significant revenue loss.

STAFF RECOMMENDATION:

Receive the report and provide direction to Staff related to the budget adoption scheduled for June 17, 2025.

FINANCIAL IMPACT:

The updates to the Preliminary Budget figures presented on April 15, 2025, reflect a $219,000 decrease in projected revenues and a $283,645 increase in General Fund operating expenditures. After accounting for transfers out, total General Fund reserves are now projected at $258,744,874 - a net decrease of $502,645 from the April 15 estimate.

DESCRIPTION:

Background
On April 15, 2025, the City Council received a presentation on the Preliminary Fiscal Year 2025-26 Budget (Attachment 2) which reflected a projected decline in sales tax revenue, the City’s second largest revenue source, of $3.8 million in Fiscal Year 2056-26. This was driven by a sharp drop in the auto sector in the current year that is projected into next year, accompanied by a general flattening in other sectors. As Staff informed the City Council, incorporating this information in the 10-year forecast results in the projected operating deficit moving one year closer, to Fiscal Year 2030-31. It was further noted that this broader softening may signal future impacts on other key revenue sources, such as property tax and interest income. Staff also mentioned concerns over recent federal tariff increases, and whether the 467

Page 2 of 6 ends

country might be facing a new recession.

As a result, and in advance of the adoption of the budget, the City Council directed Staff to look for cost-cutting and/or revenue enhancing measures, along with other creative budget balancing solutions that the City could implement, while maintaining a high level of service to the community. This report presents a discussion of Staff’s work to that end, preceded by updated economic and sales tax information, and refinements to the budget that include updated proposals from police and fire and a request from Dublin Unified School District (DUSD), among other items.

Update on the Economy and Sales Tax
As discussed at the April meeting, in addition to the slowdown in sales tax revenues both locally and statewide, the U.S. economy is experiencing heightened uncertainty, largely driven by the federal government’s expansive and rapidly evolving tariff policies. These ongoing shifts have caused significant volatility in global markets and disrupted business planning, making economic forecasting increasingly difficult. As of late May 2025, economists offer a mixed outlook, with most agreeing that while uncertainty remains high, a recession is not imminent.

Staff anticipates that greater clarity on the national economic outlook should emerge by the fourth quarter of 2025.

Additionally, there have been recent reports that have suggested that gas prices could double by 2026, potentially reaching as high as $8.44 per gallon. Staff, in coordination with the City’s sales and property tax consultant, HdL, have been monitoring this issue closely. HdL projects gas prices may reach $6.00 per gallon in 2026. However, from an operational perspective, fuel costs have a limited impact on the City’s overall budget. Any increase in fuel expenses is expected to be offset by higher fuel-related sales tax revenue.

The greater concern is the potential for broader inflationary effects, as rising energy costs could drive prices up across California. The extent of this impact remains uncertain and will likely not be realized until gas prices begin to rise significantly.

On a positive note, the City received its final first quarter 2025 sales tax payment (quarter ending March 31), which exceeded HdL’s projections by approximately $128,000.While this is encouraging, it is not significant enough to warrant changing the Fiscal Year 2025-26 sales tax outlook at this time.

Refining the FY 2025-26 Budget
At the time of the Preliminary Budget report, Staff noted that the budgeted amounts for Police and Fire Services were preliminary. These proposals have since been received and incorporated into the Fiscal Year 2025-26 Budget Update, with changes noted below. In addition, Staff has revised revenue projections for the Transient Occupancy Tax and License and Permit categories and has adjusted the professional services budget for Code Enforcement to account for potential costs associated with ongoing legal matters. Table 1 summarizes these updates, followed by a review of the recommended adjustments.

468

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Table 1. FY 2025-26 Operating Budget Updates

FY 25-26
Preliminary
FY 25-26
Update
$
Variance
%
Variance
Fire Contract $18,146,721 $17,969,989 ($176,732) (0.97%) Police Contract 27,633,647 27,894,024 260,377 0.94%
Code Enforcement 200,000 400,000 200,000 100%
Expenditures Difference $45,980,368 $46,264,013 $283,645 0.62% Transient Occupancy Tax 1,500,000 1,400,000 (100,000) (6.67%) Licenses and Permits 319,900 200,000 (119,900) (35.7%)
Revenue Difference $1,819,900 $1,600,000 ($219,900) 12.08%

 Fire Contract – Decrease of $176,732 (-0.97%). The net decrease is primarily due to lower-than-anticipated personnel and county overhead costs, partially offset by higher costs for dispatch services, program expenses, and supplies. o Not included in that above number is a request from Alameda County Fire that the City allocate $1,752,868 from the Vehicle Replacement Fund to replace two fire engines. Although the current engines are not due for replacement for up to five years, the County recommends placing the order in FY 2025-26 due to a nationwide backlog and a four-year lead time for new fire vehicles. This is not a General Fund expenditure.
 Police Contract – Increase of $260,377 (+0.94%). The overall increase is primarily due to higher personnel costs, partially offset by a reduction in dispatch service costs. o The proposed budget includes four Behavioral Health Unit positions; three are funded by the American Rescue Plan Act, and one is funded through a federal grant.
o The proposed budget also includes two new DARE program positions filled by retirees, funded through Opioid Settlement Funds.
 Code Enforcement – Increase of $200,000 (+100.00%). Increase in cost due to ongoing legal matters.
 Transient Occupancy Tax – Decrease of $100,000 (-6.67%). The decrease in revenue is based on current collections. Although actual receipts are slightly above projections, Staff recommends a downward adjustment of $100,000 to the FY 2025-26 Transient Occupancy Tax revenue estimate.
 Licenses and Permits – Decrease of $119,900 (-35.7%). The decrease is based on current year projections, which are expected to continue into FY 2025-26.

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Table 2. FY 2025-26 Operating Budget Impact and Reserves

FY 2025-26
Preliminary
FY 2025-26
Update
$
Change
%
Change
Revenues $133,398,929 $133,179,029 ($219,900) (0.16%) Expenditures (116,021,991) (116,305,636) ($283,645) 0.24% Net Operating Budget Impact $17,376,839 $16,873,393 ($503,545) (2.90%) Transfers In $136,015 $136,015 $0 0.00%
Transfers Out / Contributions 20,701,900 20,701,900 $0 0.00% Total Reserves, End of Year $259,247,519 $258,743,974 ($503,545) (0.19%)

Additionally, a City/DUSD Liaison Committee meeting was held on Thursday, May 22, 2025 during which DUSD requested a revision to the Memorandum of Understanding between the agencies regarding crossing guard funding. Citing the City’s growth and the opening of new schools, DUSD requested that the City fund three additional crossing guard positions, estimated at $23,000 each. This would bring the total number of City-funded positions from 11 to 14; and any positions beyond that would be funded by DUSD (in the current year, there are 17 crossing guards that serve the schools). Staff believes the request is reasonable given the growth in the community, but awaits City Council direction on adding these into the ongoing annual budget. This cost is not reflected in the above tables.

Budget Balancing Considerations
Per City Council direction at the April 15 meeting, Staff has identified potential cost reduction measures and revenue enhancements that may be implemented depending on the duration and severity of any downturn.

Potential Expenditure Reductions
If the City were to face a deficit, immediate corrective actions would need to focus primarily on the expenditure side. The City’s ability to raise additional revenue is significantly constrained, as most tax increases require voter approval. Consequently, any substantial revenue- generating measures would require approval through an election process—an outcome that is not guaranteed and cannot be implemented quickly.

Table 3 summarizes potential cost reductions totaling $3.5 million, with more detail provided in Attachment 1. It should be noted that Staff is not recommending any of these at this time, as the City is still in a strong surplus budget situation. Staff will continue to closely monitor the City’s financial position and broader economic conditions and expects to have more clarity in the current calendar year with respect to sales tax performance. Staff recommends moving forward with the Fiscal Year 2025-26 Budget as proposed, with the understanding that the City has a plan to implement immediate cost-reducing actions should they be warranted.

Table 3. Potential Budget Balancing Cost Reductions
Category Impact Amount
470

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Parks and Community
Services - Scale back
special events.

Negative impacts on community quality of life:
decreased community engagement, limited
recreational and cultural opportunities for
residents.
$258,000
Non-Departmental -
Reduce Library hours. Negative impacts on community quality of life. $367,000 Public Works - Reduce
maintenance and contract
services.

Declining field conditions impact user group
experience: clumping and debris accumulation
on turf areas; uncontrolled vegetation. Potential
higher future costs due to deferred maintenance.

Lower quality of City events.
$1,750,000
Finance – Reduce
contributions to
preventative maintenance
(up to $2M).

One time reduction is reasonable. More than this
impacts City’s ability over time to make
replacements of aging infrastructure when
needed.
$750,000
Citywide - Implement
hiring freeze.

Increases workload on existing staff; may lead to
reprioritizing/decreasing project work. TBD
Citywide - Reduce training
/ travel.

Decreases professional development, leading to
lower quality of work over time. $400,000
Total $3,525,000

Potential Revenue Increases
The City of Dublin has two primary sources of revenue: taxes and fees. Under Proposition 218 and related laws, fees may only be set at levels that recover the cost of providing services.

Fees cannot be increased arbitrarily unless justified by increased costs or the fee was previously subsidized. According to the current fee study, the City subsidizes approximately $256,000 in fees, excluding those set by state statute. Additionally, Staff has analyzed potential revenue increases – Transient Occupancy Tax and Sales Tax – that could be brought forward to the voters. Potential revenue enhancements to consider in the future are as follows:

 Reduce Fee Subsidy – Increase in Revenue of up to $256,000. Business License Fees account for $173,000 of the total fee subsidy. The remaining fees attributable to community development and permits are not charged at full cost due to health and safety concerns, as excessively high fees may discourage permitted work, increasing the risk of unpermitted and potentially unsafe activity.  Transient Occupancy Tax. The City of Dublin’s Transient Occupancy Tax (TOT) rate has remained at 8.00% since incorporation in 1982. While Pleasanton and Livermore also maintain an 8.00% rate, San Ramon and Hayward have increased theirs to 10.00% and 8.50%, respectively. As TOT primarily impacts visitors rather than residents, it is generally more acceptable to voters—reflected in the 86% approval rate of TOT measures statewide in the November 2024 election.

Based on the Fiscal Year 2025-26 TOT budget of $1.4 million, a voter-approved increase in the TOT rate could generate the following additional revenue:

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Table 4: Projected Revenue from an increase to TOT
Rate Revenue Increase ($) Increase (%)
8% $1,400,000 — —
10% $1,750,000 $350,000 25%
12% $2,100,000 $700,000 50%

 Sales Tax. The current sales tax rate in the City of Dublin is 10.25%, with the City’s share at 1.00%. Total sales tax revenue in Fiscal Year 2025-26 is projected at $27.6 million. Under State law, there is room for a 0.25% sales tax increase within the existing cap of 10.5%, without requiring special legislative approval. However, this increment is shared among all eligible agencies, including the City, school district, BART, and Alameda County.

Estimating the exact revenue impact of a sales tax increase is challenging due to how sales tax is allocated—particularly on vehicle purchases, where the tax is based on the buyer’s place of residence rather than the point of sale. Nonetheless, preliminary analysis suggests that a 0.25% increase could generate between $4.5 million and $6.0 million in new annual revenue for the City.

Next Steps
Staff is seeking direction from the City Council on the Preliminary Fiscal Year 2025-26 Budget.

Specifically, Staff is looking for the City Council to confirm:

1) The funding of three additional crossing guards.
2) That cost reductions are not warranted at this time.

The final Proposed Budget will be brought back to the City Council on June 17, 2025 for adoption.

STRATEGIC PLAN INITIATIVE:

The Preliminary Fiscal Year 2025-26 Budget reflects priorities established in the City’s Two- Year Strategic Plan.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) Potential Budget Balancing Cost Reductions
2) Staff Report dated April 15, 2025 (without attachments) 472
Attachment 1
Splatter Eliminate droneshow and tasting pavilion and reduce the overall size and scale of the event. $104,000
Scale back Tree Lighting and Breakfast with Santa.

Reduce summer concerts from eight to four.

Reduce outdoor movie nights from six to three.

Reduce waterpark hours during weekdays by one hour.

Reduce advertising/marketing budget.

Heritage Cener Eliminate the museum conservator and replace with in-house staff. $30,000 PCS Administration Reduce the number of activity guides from four to three. Each activity guide costs approximately $14,000
$258,000
Library Reduce additional City-paid hours from 23 to 11. $367,000 $367,000
Reduce extra cleaning following rentals and events.

Reduce window and carpet cleaning by 50%.

Decrease frequency of mat service and septic tank maintenance.

MCE - Sports Fields Reno Reduce annual spending on field maintenance activities such as reseeding and topdressing. $462,000
MCE - Turf Mowing Reduce mowing frequency by 50% (from bi-weekly to weekly). $157,000 MCE - Weed Control Reduce weed abatement services for general maintenance and special events, excluding St. Patrick’s Day, Dublin Pride, and Splatter. $259,000 MCE - Support City Events Eliminate MCE support for City events, excluding St. Patrick’s Day, Dublin Pride, and Splatter. $97,000
Tree Maintenance Limit tree maintenance to minor work and emergencies only. $533,000 Decrease sidewalk inspection and shaving program by 10%.

Reduce sweeping frequency in industrial areas from twice per month to once per month.
$1,750,000
Preventative Maintenance Reduce or eliminate General Fund contributions to Preventative Maintenance – Reduction of up to $2,000,000. $750,000
$750,000
Staffing Implement hiring freeze. TBD
Employee Development Limit citywide training and travel. $400,000 $400,000
$3,525,000
$110,000
Subtotal Public Works

POTENTIAL BUDGET BALANCING COST REDUCTIONS
Subtotal Finance
Subtotal Citywide
$132,000
$55,000
$55,000

TOTAL POTENTIAL REDUCTIONS
Parks and Community Services
Non-Departmental
Public Works
Finance
Citywide
Janitorial Services
Contract Services - Streets
Subtotal PCS
Subtotal Non-Departmental
Other Community Events
The Wave
473

STAFF REPORT

CITY COUNCIL

Page 1 of 11 ends

Agenda Item 8.1
DATE: April 15, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Preliminary Fiscal Year 2025-26 General Fund Budget Prepared by: Jay Baksa, Finance Director
EXECUTIVE SUMMARY:

The City Council will review the Preliminary Fiscal Year 2025-26 Budget, focusing on the General Fund. The review will include a refined projection of the current year and an update to the 10- Year Forecast. This is the second year of the City's two-year budget; therefore, this information
will supplement the budget document adopted by the City Council in June 2024. The updated Capital Improvement Program is presented under a separate item.

STAFF RECOMMENDATION:

Receive the report and provide direction to Staff related to the budget adoption scheduled for the first City Council meeting in June.

FINANCIAL IMPACT:

The update to the second year of the City’s two-year budget results in a decrease to revenues of $319,051
and an increase to operating expenditures of $3,315,216 in the General Fund as compared to the Fiscal Year 2025-26 Forecast Budget that was presented in June 2024. After transfers out, total General Fund reserves are projected at $259,247,519, a decrease of $6,648,252 from the Forecast Budget.

DESCRIPTION:

Background
The City of Dublin utilizes a biennial budget process, in which a comprehensive budget document is prepared that establishes high-level priorities and specific departmental goals for a two-year period. The second year of the cycle is the "update year," in which projections are revised to account for new and updated costs, while the original document continues to serve as the guiding financial plan.

Attachment 2
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As in prior years, this report focuses on the General Fund, as there are no major budgetary changes in other funds. This report will discuss the updates to the City's major revenue categories and recommended updates to the City’s expenditure projections, reflecting the most recent information available.

Updated Projections, Fiscal Year 2024-25
On February 18, 2025, Staff presented a mid-year financial review to the City Council that showed $132.5 million in total General Fund revenue in the current year, reflecting an increase of $4 million over the budget due to higher interest income. Staff utilized the most up-to-date information in preparing the mid-year report, including sales tax figures from the third quarter of 2024 (July – September 2024). Furthermore, and as a matter of conservative practice, Staff included changes to major revenues only in the mid-year report and assumed that all expenditure budgets would be spent.

In early April 2025, Staff received the sales summary for the fourth quarter of 2024 showing a dramatic drop in the auto market, which makes up almost 40% of the City’s sales tax base. In that quarter alone, revenue from auto sales dropped over $600,000 from the same quarter last year.

Applying such reductions to the first and second quarters of 2025 (January – June) results in a decrease of $1.8 million in the current fiscal year, from $30.5 million to $28.7 million.

Moreover, the City’s consultant expects the decline in the auto sector to continue into Fiscal Year 2025-26, and for an uncertain national economic climate (i.e., weakened consumer confidence) to cause a softening across all sales sectors. The impact is a decrease of $3.8 million in anticipated revenue next year. Chart 1 below illustrates these points.

Chart 1: Sales Tax Projections
($ in millions)
Because of the significance of this information, Staff has worked to refine the Fiscal Year 2024-25 year-end numbers. In reality, City expenditures almost always end the year under budget,

28.9 29.3

28.7 27.6

30.5 31.4
25 26
27 28
29 30
31 32
Actual
FY 22-23
Actual
FY 23-24
Projected
FY 24-25
Projected
FY 25-26
Updated Projection Prior Projection
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reflecting things like position vacancies and underspending on supplies or utilities. Accordingly, despite the decline in sales tax projected over the next year and a half, Dublin remains in a surplus position (ongoing revenues less ongoing expenditures). Staff is acutely mindful, however, that these new sales tax figures could be a signal of potential negative economic impacts in other areas such as property tax and interest income. This is discussed in the Recession Analysis section of this report.

Table 1 summarizes the updated current year-end projections and is followed by a review of the findings. Large changes to specific categories (+/-$500,000) are discussed below.

Table 1: FY 2024-25 Year-End Projections
FY 24-25
Adopted
FY 24-25
Amended
FY 24-25
Projected
$
Variance
%
Variance
Revenues $128,267,303 $133,569,704 $133,493,473 ($76,231) 0.06% Expenditures (109,321,048) (111,858,059) (106,806,646) $5,051,413 (4.52%) Difference $18,946,255 $21,711,645 $ 26,686,827 $4,975,182 22.91% Revenues:
 Sales Tax – decrease of $1,840,536 (-6.03%)
This is due almost entirely to a decline in the auto sector, beginning in the quarter ending December 31, 2024.
 Rentals and Leases / Charges for Services – decrease of $554,269 (-5.74%) Both revenue categories coming in lower than the Amended Budget, mainly due to the Dublin Arts Center not yet being operational. All other recreation programming revenues are generally coming in as budgeted.
 Development Revenue – increase of $879,887 (+10.05%)
The increase is due to the acceleration of the Dublin Centre and Francis Ranch development projects.
 Other Revenue – increase of $1,081,007 (+38.03%)
The category is a catch-all for various items such as the sale of property and donations but mainly comprises reimbursements from the Camp Parks Intergovernmental Services Agreement and one-time items like community benefit payments. In the current year, the City received a community benefit payment of $1 million from Landsea as part of the development agreement for the Dublin Centre project.

Expenditures:
 Salaries and Wages – decrease of $1,650,145(-10.53%)
The decrease is due to multiple staffing vacancies throughout the year, including at the Director and Assistant Director levels.
 Benefits – decrease of $855,597 (-13.72%)
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The decrease is due to the multiple vacancies, as well as the conservative practice of budgeting the highest level of benefits for vacant positions (such as the higher retirement tier and the family medical plan).
 Services & Supplies – decrease of $1,344,744 (-16.52%) The net decrease is due partially to the lower-than-anticipated cost of insurance premiums through PLANJPA, the City’s insurance pool. These savings will also be reflected in the Fiscal Year 2025-26 Budget. While rates have continued to increase, the overall amount of the increase was lower than originally anticipated. The City is also experiencing lower costs for general repairs and maintenance, as well as for operating supplies.  Utilities – decrease of $539,611 (-14.01%)
Utilities can be difficult to budget; for example, a rainy fall and winter can lead to significant savings in recycled water costs, which the City is seeing in the current year. Additionally, Staff is projecting budget savings in both electricity and gas on an annualized basis. It should be noted that the completion of various energy efficiency projects is currently saving the City approximately $600,000 annually.
 Contract Services – decrease of $683,065 (-0.98%)
After factoring in encumbered funds and annualizing expenditures, Staff is projecting a savings in contract services of $683,065. This is primarily due to the Dublin Arts Center not opening this fiscal year.

Preliminary Fiscal Year 2025-26 Budget
The Preliminary Budget (Table 2 and included as Attachments 1 and 2) projects an operating surplus in the General Fund (ongoing revenues less ongoing expenditures) of $17,376,839. After transfers, total reserves are projected at $259,247,519, a decrease of $6,648,252 from the Forecast Budget.

As shown in Table 2, revenues in Fiscal Year 2025-26 are projected to decrease a net $319,051 (-

0.24%) from the Forecast Budget, due primarily to the net impact of lower projected sales tax revenue, higher interest income, and revenue derived from development. Expenditures are increasing $3,315,216 (+2.94%) over the Forecast Budget. Changes to specific categories (+/- $100,000) are explained in the section below.
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Table 2: FY 2025-26 Operating Budget Impact & Reserve
FY 2025-26
Forecast
FY 2025-26
Update
$
Change
%
Change
Revenues $133,717,880 $133,398,929 ($319,015) (0.24%)
Expenditures (112,706,775) (116,021,991) (3,315,216) 2.94% Net Operating Budget Impact $21,011,106 $17,376,839 ($3,634,267) (17.39%) Transfers In $136,015 $136,015 100.0%
Transfers Out /
Contributions 17,551,900 20,701,900 3,150,000 17.95%
Total Reserves, End of Year $265,895,771 $259,247,519 ($6,648,252) (2.50%) Revenues:
 Sales Tax – decrease of $3,829,460 (-12.19%)
The auto sector losses experienced in the current year have been carried into Fiscal Year 2025-26, along with a general softening of other sectors.  Development Revenue – increase of $1,633,000 (+18.73%) Development revenue includes permitting fees and payments for planning and engineering services provided by the City. The increase from the Forecast is due to the acceleration of projects. It should be noted that the receipt of revenues and corresponding services (i.e., City cost) do not happen simultaneously. Plan check costs are typically incurred approximately 12 months after revenue has been received, meaning that as development decreases, the associated decrease in costs will lag. In anticipation of this, the City has maintained the Service Continuity Reserve (currently at $3.2 million) to cover costs during that lag.
 Charges for Services – net increase of $115,304 (+1.52%) The increase is due to anticipated administrative fee revenue from the management of the City’s solid waste contract.
 Interest – increase of $2,000,000 (+35.74%)
The projected increase in interest earnings is due to the continued benefit of high interest rates, as well as a high cash balance in the General Fund. Staff and its consultants are closely monitoring the actions of the Federal Reserve and will make any adjustments as needed throughout the year.
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Expenditures:
 Personnel Costs (Salaries and Benefits) – Increase of $723,235 (+3.17%) The Preliminary Budget includes two new positions funded by the General Fund:
o One Administrative Technician in the Communications Division, to assist with the increased level of public transparency activities undertaken (the weekly Dublin Digest, social media posts, and public outreach). This Division currently has three staff: one Public Information Officer, one Analyst, and one Coordinator. o One Office Assistant in Dublin Police Services, to assist with an increased workload of records management, reporting needs, and customer service. This Division currently has four staff: two Office Assistant II’s, one Administrative Technician, and one Administrative Aide.

In addition, the full year cost for the Park Monitor position approved with the mid-year financial review has been included, as well as additional hours for seasonal staff at the Shannon Center. Health and retirement costs have been updated to reflect current and requested staffing.
 Services & Supplies – decrease of $220,939 (-2.67%)
The net decrease is due to lower insurance premiums through PLANJPA, the City’s insurance pool. The City’s insurance rates have continued to increase, but the amount originally budgeted for both budget years was based on guidance from the plan JPA’s conservative projections. The decrease is partially offset by minor increases in departmental costs ($25,000 for the purchase of water bottle filling stations and City flag replacements, combined), as well as an increase in the Youth Advisory Committee grant program from $2,500 to $10,000, per City Council direction at the November 19 meeting.  Internal Services Fund (ISF) – Increase of $130,000 (2.26%) The change is attributed to an increase in software costs for the City’s new Financial and Permitting system being fully implemented and online, and additional unforeseen costs with the system such as additional user licenses. All technology-related costs are paid for by the Information Technology ISF and allocated out to City departments based on service requests and equipment allocation.
 Contract Services Expenditures – increase of $2,682,920 (+3.83%) The increase in contract services is due to the following:
o $1,556,622 for development-related contracts, specifically for the Dublin Centre and Francis Ranch projects, which have advanced quicker than anticipated. These costs have offset revenues, although the receipt of the revenue and the corresponding expense can occur in different fiscal years.
o $602,000 for maintenance costs, including:
 $70,000 for Green Stormwater Infrastructure maintenance, which is a requirement of the Municipal Regional Permit.
 $462,000 for increased maintenance (field management, trash removal, and restroom cleaning), and additional support for events and rentals at Fallon Sports Park, Dublin Sports Grounds, and Don Biddle Community Park resulting from high park usage by the various user groups. Staff will factor 479

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these increases in costs for field maintenance when analyzing future rental fees. Staff has also included $12,000 for MCE to install water bottle filling stations in City facilities.
 $70,000 for one-time Civic Center maintenance including painting, drywall repairs, fire sprinkler maintenance, roll-up door replacement, HVAC duct inspections, and potential carpet repairs or replacement. This cost will be covered by the General Fund Reserve for the Parks Department Relocation to the Dublin Arts Center.
o $303,420 for street sweeping expenses, due to the need to comply with prevailing wage regulations beginning July 1, 2025.
o $79,379 for other maintenance contracts which include additional janitorial services at The Wave during peak activity days, contract services to maintain the new Battery Energy Storage Systems at Corp Yard, Senior Center, and The Wave, and a new contract with a specialty vendor for preventative maintenance and repairs of The Wave Natatorium dehumidifier.
o $70,000 for ongoing SB1383 implementation costs and as-needed solid waste franchise support.

Other Pending Proposals
The Preliminary Fiscal Year 2025-26 Budget for both the Police Services and Fire Services contracts are currently based on the proposals given to the City last year. Staff expects to receive updated proposals in May but does not anticipate major cost increases at this time. Any changes will be highlighted at the time of the final budget presentation in June.

Transfers Out
The Preliminary Budget includes transfers out of $2.0 million to the Internal Services Fund – Facilities for preventive maintenance, and $18,701,900 to capital improvement projects. Of the amount for capital projects, $10,900,000 comes from Committed/Assigned Reserves and $7,801,900 from Unassigned Reserves. Capital projects funded by the General Fund in Fiscal Year 2025-26 are shown in Table 3, with new items noted in bold italics. These are included in the Preliminary CIP Budget item on this City Council agenda. All other transfers remain the same as in the Forecast Budget.
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Table 3: Transfers Out to the Capital Improvement Program, FY 2025-26 Reserves / Projects Amount
Committed/Assigned $10,900,000
Dublin Arts Center 250,000
Village Parkway Reconstruction 10,650,000
Unassigned $7,801,900
Annual Street Resurfacing 2,086,900
Citywide Energy Improvements 400,000
Citywide Storm Drain Improvements 30,000
Facilities Parking Lot Resurfacing 500,000
Fallon Field G Renovations(NEW) 500,000
Kolb Park Renovation 2,450,000
Resiliency and Disaster Preparedness 1,375,000
Shade Structure Study(NEW) 200,000
Sunday School Barn Improvements 260,000
Total $18,701,900
10-Year Forecast
The 10-Year General Fund Forecast serves as the foundation of the annual budget process in terms of guiding the City’s use of resources now to prepare for the future. Staff continues to monitor ongoing revenue sources that fund ongoing costs and how those impact the General Fund over time.

After incorporating the most current information available into the 10-Year Forecast and making certain assumptions about future revenues and expenditures, the projected operating deficit begins in Fiscal Year 2030-31, as illustrated in Chart 2. This is one year closer compared to the last forecast model. Revenue and expenditure assumptions are discussed below. 481

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Chart 2: 10-Year General Fund Forecast
($ in thousands)
10-Year Revenue Assumptions:
 Property Tax
o Years 2-5: Between 4.38% - 5.06% annual growth based on estimates provided by the City’s Property Tax consultant, which includes the following assumptions:
o CPI adjustment: 2% increase throughout the forecast.
o Transfer of ownerships: growth based on historical averages. o Years 5-10: 2.5% annual growth as development slows down.  Sales Tax
o Year 2: 3.5% growth based on the current projects from the City’s sales tax consultant. This follows projected decreases in both FY 2024-25 and FY 2025-26. o Years 3-5: 3.2% annual growth; Years 6-10: 2.5% annual growth.  Development Revenue
o Based on development projections.
o Year 2: 3% increase based on timing of ongoing projects; Year 3: 3% decrease. o Years 4-10: Flat in Year 4 and steady declines beginning in Year 5 through Year 10 as the community nears build-out. This is continually adjusted as development projects are brought to the City.
0 50,000
100,000
150,000
200,000
250,000
24-25 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Property Taxes Sales Tax Development Licenses & Permits Other Taxes Fines Interest Rents & Leases
Intergovernmental Charges for Svcs Other Total Expenditures 482

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 Charges for Services
o 2% annual growth (inflationary).
 Interest
o Decreases beginning in Year 2, as the City spends General Fund Reserves and as interest rates decrease.
 All Other Revenue
o 0% - 2% annual growth.
10-Year Expenditure Assumptions:
 Personnel
o No new positions.
o COLA: up to 3.5% annually and merit increases.
o Benefit increases: 5% annual increase to retirement and health care.  Services and Supplies
o 2% annual increase (inflationary).
 Internal Services Funds
o 10% annual increase to build up balances for future maintenance needs.  Contracted Services
o 6% annual increase across the board for all contract services. o This allows for one new Police Officer added annually to the City’s contract with Alameda County Sheriff’s Office. Actual needs are determined each year through collaboration with Dublin Police Services.
 Utilities
o 4% annual increase.
 Transfers Out/Contributions/Other
o Preventative Maintenance - $1.0 million per year (decreased from the current contribution of $2 million per year).
o Lease Revenue Bond Early Payoff - $1 million per year to FY 2028-29. o General Fund contributions to capital projects based on the approved CIP.

Recession Analysis
It should be noted that, while conservative assumptions are used in the City’s major revenue categories, a full recession is not included in the 10-year period. With the recent actions by the federal government, there has been speculation that a recession may occur in the near future.

While the length and severity of any downturn is impossible to predict, Staff generally looks to the Great Recession, which significantly impacted City revenues over a three-year period, beginning in 2009.
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Using the Fiscal 2024-25 projected year-end numbers as a baseline, potential total recessionary revenue loss could net $12.5 million over three years as shown in Table 4 below.

Table 4: Potential Recession, Impact on Revenue
FY 2024-25
Recession
Year 1
Recession
Year 2
Recession
Year 3
Total Revenue $133,493,473 $125,807,548 $121,066,112 $121,091,817 Property Tax $63,499,389 (2,857,473) (612,483)
Sales Tax $28,695,829 (4,447,853) 368,569 1,587,767
Interest Revenue $9,622,800 (3,238,072) (2,252,532) (949,579) Net Revenue
(Loss)/Gain (7,685,926) (4,741,435) 25,705
Expenditures $106,806,646 $118,021,991 $123,833,778 $131,109,144 Operating
Surplus/(Deficit) $26,686,827 $7,785,557 ($2,767,666) ($10,017,357) Revenue loss amounts would serve as the starting point for discussion regarding expenditure reductions and/or use of reserve funds. As of the time of this report, the City has a total of $11.2 in contingency reserves, as well as an Unassigned (Cash Flow) Reserve of $76.6 million that equates to about 8 months of the Fiscal Year 2025-26 budgeted expenditures. This positions the City to be able to weather short-term revenue losses, even if severe. However, structural revenue losses (such as losing a major stream altogether) in combination with uncontrolled expenditure growth would require the City to consider programmatic cuts, new revenue streams, and other long-term budget balancing solutions.

Next Steps
Staff is seeking direction from the City Council on the Preliminary 2025-26 Budget. The final Proposed Budget will be brought back to the City Council on June 3 for adoption.

STRATEGIC PLAN INITIATIVE:

The Preliminary Fiscal Year 2025-26 Budget reflects priorities established in the City’s Two-Year Strategic Plan.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Preliminary Fiscal Year 2025-26 General Fund Summary 2) Preliminary Fiscal Year 2025-26 General Fund Reserves 484
Preliminary General Fund
FY 2025-26 Update
June 3, 2025
485
Presentation Overview
• Preliminary Budget Recap
• Economic and Sales Tax Update
• FY 2025-26 Budget Update
• Budget Balancing Considerations
486
Preliminary Budget Recap

28.9 29.3

28.7 27.6

30.5 31.4
25 26
27 28
29 30
31 32
Actual
FY 22-23
Actual
FY 23-24
Projected
FY 24-25
Projected
FY 25-26
Updated Projection Prior Projection
o Preliminary budget presented April
15, 2025.
o Decrease of $1.8M and $3.8M in
Sales Tax revenue in FY 24-25 and
25-26, respectively.
o Based on decline in Auto Sales =
41% of all sales tax in FY 23-24.
o “Softening” in other sectors.
487
Preliminary Budget Recap, 2
• Not a recession, but reflection of uncertainty, that may affect other revenue sources.
o Concerns about effect of federal tariffs.
• Council directed Staff to look at cost-cutting and/or revenue enhancements.
488
Economic and Sales Tax Update
• Continuing high level of uncertainty leading to significant volatility in global markets.
o Disrupting business planning.
• (Positive Update) - Recession is not imminent.
• Greater clarity by fourth quarter 2025.
489
Economic and Sales Tax Update, 2
• Potential – Gas Prices reach $8.44/gallon in 2026.
o City Consultant (HdL) – projected $6.00/gallon.
o Operationally limited impact.
o Increase of fuel costs offset by fuel related sales tax. o Greater concern is broader inflationary effect.
• (Positive Note) – Q1 Sales Tax payment (Qtr. ending March 31) - $128,000 higher than HdL projections.
o Staff not recommending any updates to Sales Tax projections at this time. o Meet with HdL in late July to discuss Q1 results.
490
FY 2025-26 Budget Update
• Fire Contract – decrease $176,732 (-0.97%)
o Lower personnel and county overhead costs.
o Partially offset by higher dispatch and program expenses. o City allocating $1.75 million for purchase of two replacement fire engines.  Funded by ISF for vehicle replacement.
 Four-year lead time.
491
FY 2025-26 Budget Update, 2
• Police Contract – increase $260,377 (+0.94%)
o Higher personnel costs; offset by reduction in dispatch service costs. o 4 Behavioral Health Positions.
 3 funded by ARPA
 1 funded by federal grant
o 2 Dare program positions; funded by Opioid Settlement Funds. 492
FY 2025-26 Budget Update, 3
• Code Enforcement – Increase $200,000 (+100%)
o Ongoing legal matters.
• Licenses and Permits – Decrease $119,900 (-35.7%)
o Current year projections carried into FY 2025-26.
• Transient Occupancy Tax (TOT) – decrease of $100,000
(-6.67%)
o Based on current collections.
o Actual receipts are moving in right direction and slightly above projections. o Staff continues to recommend the downward adjustment. 493
FY 2025-26 Budget Update, 4
• Operating Surplus of $16,873,393
494
FY 2025-26 Budget Update, 5
• May 22, 2025 – City/Dublin Unified School District
(DUSD) liaison meeting was held.
o DUSD requested City fund three additional crossing guard positions.  $23,000 per position
o Staff believes reasonable request, given growth in community. o Has not been incorporated in Budget, awaiting City Council direction. 495
Budget Balancing Considerations
• Staff has identified potential cost reductions and revenue enhancements.
• Staff is not recommending any of the following actions. o Strong surplus position
• Budget Balancing Plan to be implemented should the need arise.
496
Budget Balancing Considerations, 2
• If, immediate corrective actions are needed, focus would be on expenditures.
– Cities are strictly constrained on how additional revenue can be raised. • Revenue enhancements typically need voter approval.
– Not guaranteed and cannot be implemented timely.
497
Budget Balancing Considerations, 3
Category Impact Amount
Parks and Community Services - Scale back
special events.

Negative impacts on community quality of life: decreased community engagement, limited recreational and cultural opportunities for residents. $258,000 Non-Departmental - Reduce Library hours. Negative impacts on community quality of life. $367,000 Public Works - Reduce maintenance and contract
services.

Declining field conditions impact user group experience: clumping and debris accumulation on turf areas; uncontrolled vegetation. Potential higher future costs due to deferred maintenance. Lower quality of City events.
$1,750,000
Finance – Reduce contributions to preventative
maintenance (up to $2M).

One time reduction is reasonable. More than this impacts City’s ability over time to make replacements of aging infrastructure when needed. $750,000 Citywide - Implement hiring freeze. Increases workload on existing staff; may lead to reprioritizing/decreasing project work. TBD Citywide - Reduce training / travel. Decreases professional development, leading to lower quality of work over time. $400,000 Total $3,525,000
498
Budget Balancing Considerations, 4
• City’s primary sources of revenue are fees and taxes. • Prop 218 – Fees can only be set at levels to recover costs. o Cannot be arbitrarily increased, must have increase in costs or fee previously subsidized.
o Reduce all fee subsidies – increase of revenue of $256,000  Business License Fees
 Community Development/Permit Fee – Health and Safety
499
Budget Balancing Considerations, 5
o Current rate 8% since City’s
incorporation.
o Impacts visitors rather than residents.
o High approval rate.
o FY 2025-26 Budget $1.4 million.
o Projected increase between $350k -
$700k.
• Transient Occupancy Tax (TOT) Increase
Rate Revenue Increase ($) Increase (%)
8% $1,400,000 — —
10% $1,750,000 $350,000 25%
12% $2,100,000 $700,000 50%
500
Budget Balancing Considerations, 6
• Sales Tax Increase
o Current rate 10.25%; FY 2025-26 projected revenue = $27.6 million. o State Cap of 10.50%; 0.25% remaining for all eligible agencies. o Projecting increase difficult due to how sales tax is allocated; particularly vehicle purchases.
o Estimated increase of $4.5 million to $6.0 million.
501
Next Steps
• Provide Staff direction on Preliminary FY 2025-26 Budget; specifically confirm:
o Funding of three additional crossing guards.
o Cost reductions are not warranted at this time.
• Final Proposed Budget will be brough back on June 17th for adoption.
• Questions?
502

STAFF REPORT

CITY COUNCIL

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Agenda Item 7.2
DATE: June 3, 2025

TO: Honorable Mayor and City Councilmembers

FROM: Colleen Tribby, City Manager

SUBJECT:

Five-Year Capital Improvement Program 2024-2029 – General Fund Projects Fiscal Year 2025-2026 Revisions
Prepared by: Michael Boitnott, CIP Manager

EXECUTIVE SUMMARY:

The City Council will receive a report and provide direction on Fiscal Year 2025-26 revisions to the Five-Year Capital Improvement Program 2024-2029 (CIP) projects funded partially or wholly by the General Fund. Direction provided will be incorporated into an update of the CIP to be considered for City Council adoption on June 17, 2025.

STAFF RECOMMENDATION:

Receive the report and provide direction on Fiscal Year 2025-26 revisions to the Five-Year Capital Improvement Program 2024-2029.

FINANCIAL IMPACT:

The financial impact will be determined based on direction of the City Council on revisions to projects.

DESCRIPTION:

On April 15, 2025, the City Council considered the preliminary update to the Five-Year Capital Improvement Program (CIP) 2024-2029, which included $1,950,000 in requests for new funding. Of that amount, $950,000 was proposed from the General Fund, $500,000 from the Equipment Replacement Fund, and $500,000 from the Information Technology Fund.

At the meeting, the City Council also received a report on General Fund revenues, which reflected a reduction in Sales Tax (primarily from the Autos sector) of $3.8 million over Fiscal Year 2025-26. In response, the City Council asked that Staff reanalyze the preliminary CIP with a focus on projects funded fully or partially by the General Fund, and propose adjustments that would alleviate the burden on the General Fund. Specifically, Staff was asked to consider whether projects were “need to haves” versus “nice to haves”. 503

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In the current CIP there are 39 projects that are funded wholly or partially by the General Fund (Attachment 1). This includes projects that were funded in Fiscal Year 2024-25 and years prior, but that are still active projects and have remaining budget. In categorizing those projects for potential deferral or elimination, Staff considered the following factors:

 Whether the project directly relates to City Council Strategic Plan Objectives.  Current project status.
 Whether the project has a grant allocation or other funding obligations.  Whether the City is mandated to complete the project.  Deferred maintenance impacts.
 Cost impacts due to project deferral.

Based on the factors above Staff categorized the 39 projects into the following three groups:

 Tier 1 – Projects tied to external funding obligations and mandates or necessary to maintain assets in operational condition. No change recommended.  Tier 2 – No change recommended at this time.
 Tier 3 – Candidates for postponement, deferral, scaling back, or elimination.

If future financial projections for the General Fund necessitate adjustments to the funding plan for the CIP, Staff recommends City Council consider revisions to Tier 3 projects first and move to Tier 2 projects if needed. Staff does not recommend changes to the General Fund budgets for Tier 1 projects because those projects are already in construction, have grant funding obligations, or are linked to specific objectives of the City Council Strategic Plan.

It should be noted that the impacts of delaying a project include potential cost increases due to inflation, labor shortages, supply chain disruptions, import taxes, and construction material price volatility. Public Works Staff consulted construction management firms regarding the current market conditions and the near-term outlook for project cost escalation. At this time, the consensus is that projects should plan for price escalation of between 3% and 5% annually. This is similar to the escalators over the last two years, and it is Staff’s opinion that such a level of price escalation should not be a primary determining factor for considering whether to delay a project in the near term.

Staff identified the following projects as Tier 3 (listed with a project description and the total General Fund amount budgeted):

 Shade Structures at Various Facilities and Parks (GINEW01) - $200,000 proposed for FY 2025-26. This project provides for the planning, environmental review, design, and construction of permanent shade structures (i.e. sails, canopies, etc.) at various City facilities and parks. The first phase of the project will be to evaluate where there is a deficiency and need for shade and the type of structure required to meet the needs, with The Wave Sports Pool and Aqua Play Pool being the first location identified.

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Delaying or eliminating this project would mean that Staff would continue the practice of to only evaluating the need for shade when there is another project at that location, rather than having a comprehensive evaluation and implementation plan in place focusing on providing shade citywide. There is no anticipated cost escalation for the planning phase of the project.

 Fallon Sports Park – Field G Upgrades (PK0225) - $650,000 ($500,000 proposed for FY 2025-26). The project provides for the project management, construction management, and the construction of a 60-foot flagpole at the Field G baseball field.

Future improvements may include field fence screening/padding with advertising, a wi-fi system (to facilitate streaming games), bleachers/seating for 250-350 people, a new scoreboard, and gate/fence access control.

The first $150,000 allocated to the project was for flagpole and sound system installation (completed May 2025) and various smaller improvements planned for the current season.

The future improvements (using the balance of $500,000 and potentially more, depending upon the level of upgrades to the stadium seating) may be delayed to future years or moved to the Future Projects category. Staff anticipates a construction cost escalation between 3% and 5% for every year of delay.

 Kolb Park Renovation (PK0224) - $2,900,000 ($450,000 in Prior Years; $2,450,000 proposed for FY 2025-26). This project will provide for the planning, design, and construction to renovate the 4.86-acre Kolb Park. The improvements will be consistent with the Parks and Recreation Master Plan and may include the replacement of the restroom building, play equipment, site furnishings, picnic areas, drinking fountains, tot lot fencing, parcourse equipment stations, signage, refreshing of the shade structure, relevelling the existing paver and decomposed granite pathways, and refreshing the landscaping. Staff will also look for opportunities to incorporate Green Stormwater Infrastructure within the park as a part of the renovation.

Delaying the start of this project to FY 2026-27 will require additional maintenance of an estimated $10,000 per year until the renovation. This is primarily due to the bathrooms being in general disrepair, and minor additional maintenance/upkeep to other park amenities. Staff anticipates a construction cost escalation between 3% and 5% for every year of delay.

 Sunday School Barn Improvements (PK0125) - $385,000 ($125,000 in Prior Years; $260,000 proposed for FY 2025-26). This project provides for the design and construction to renovate the existing wood floor inside the Sunday School Barn at Heritage Park. The original wood floors are not adequate for the types and frequency of use that the building is experiencing. The project is intended to preserve the look and historic fabric of the original wood that is believed to be from the late 1800’s while ensuring the structural integrity and finish of the floor are adequate for the current and planned uses of the barn.
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Moving this project to the Future Projects category will require additional maintenance ($5,000 per year) and potential weight limitations on the existing wooden floors until replacement, which may also require restrictions on the use of the facility. Staff anticipates a construction cost escalation between 3% and 5% for every year of delay.

 Citywide Storm Drain Improvements (ST0124) - $217,500 ($30,000 in Prior Years; $30,000 proposed for FY 2025-26; $157,500 proposed for FY 2026-27). This project will provide for the planning, design, maintenance, and construction of various improvements to citywide storm drainage facilities that may be located outside the public street rights-of-way, such as v-ditches and culverts on City-owned properties or public easements, such as the large G-3 box culvert running parallel to I-580. The first phase of the project will include a storm drainage master plan and/or condition assessment report with recommendations for maintenance or improvements. Future phases will include design and maintenance and/or construction to implement the recommendations from the Master Plan.

This project can be removed from the current five-year CIP. Staff anticipates that the master plan and condition assessment phase of this project can be accomplished through funds available in the operating budget in the current and next fiscal year. If any of the recommendations resulting from the master plan are beyond maintenance work, Staff will return to the City Council with a new project for the design and construction phases.

 San Ramon Landscape Renovation (ST0218) - $239,065 in Prior Years. This project provides for design and construction to renovate the landscaping along San Ramon Road between Silvergate Drive and Alcosta Boulevard. Proposed renovation includes the removal of failing plants, soil amendment, and installation of new plants, with an emphasis on Bay Friendly and water conserving plant species. Much of the existing landscaping in this area was installed between 1993 and 1995, and some of the planting has reached the end of its life expectancy. Potential funding for Bay Friendly landscaping may be available from Measure D.

Removing this project from the current five-year CIP or moving it to the Future Projects category will require the continuation of the current level of maintenance and operation of the existing landscape improvements.

Delaying or removing the Tier 3 projects could achieve General Fund savings of up to $1.4 million over three fiscal years, as summarized in Table 1 below. Where a project was deferred and added back, a 5% escalator was applied.

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Table 1. Potential CIP Adjustments
Name Note FY 2024-25 FY 2025-26 FY 2026-27
Project
Change
Shade Structures
at Various Facilities
and Parks Move to Future Projects

(200,000)

(200,000)
Fallon Sports Park
- Baseball Field G
Upgrades
Move the future
improvements to Future
Projects.

(500,000)

(500,000)
Kolb Park
Renovation Move to FY 2026-27.

(448,999)

(2,450,000) 3,043,949 144,950
Sunday School
Barn Improvements
Move to Future Projects, use
maintenance
budget for upkeep.

(125,000)

(260,000)

(385,000)
Citywide Storm
Drain
Improvements
Remove; use operating
budget for first phase
(Master Plan).

(30,000)

(30,000) (157,500)

(217,500)
San Ramon Road
Landscape
Renovation
Remove; use operating
budget for maintenance of
existing.

(239,065)

(239,065)
Total

(843,064)

(3,440,000) 2,886,449 ($1,396,615)

Next Steps
Direction provided by the City Council to revise the CIP projects funded by the General Fund will be incorporated into the Fiscal Year 2025-26 Budget Update and Five-Year CIP, scheduled for adoption at the June 17, 2025, City Council meeting.

STRATEGIC PLAN INITIATIVE:

The Preliminary Five-Year Capital Improvement Program 2024-2029 reflects priorities established in the City’s Two-Year Strategic Plan.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

1) 2024-2029 Capital Improvement Program – Categorization of General Fund Projects 507
2024-2029 Capital Improvement Program - General Fund Projects Attachment 1 Project
Number Project Name
Prior Years
All Funds 2025-2026 2026-2027 2027-2028 2028-2029 Category GI0421 Audio Visual System Upgrade 1,244,040$ -$ -$ -$ -$ Tier 2 GI0121 Citywide Energy Improvements 24,514,270$ 400,000$ -$ -$ -$ Tier 1 GI0122 Civic Center Rehabilitation 2,236,730$ -$ -$ -$ -$ Tier 2 GI0225 Condition Assessment of Water Features 50,000$ -$ -$ -$ -$ Tier 2 GI0120 Dublin Arts Center 14,397,035$ 250,000$ -$ -$ -$ Tier 1 GI0123 Dublin Standard Plans & Details Update 142,500$ -$ -$ -$ -$ Tier 2 GI0219 Electric Vehicle (EV) Charging Stations 427,459$ -$ -$ -$ -$ Tier 1 GI0325 Facilities Parking Lot Resurfacing 500,000$ 500,000$ -$ -$ -$ Tier 1 GI0319 Financial System Replacement 2,515,000$ -$ -$ -$ -$ Tier 1 GI0224 Irrigation System Upgrades 1,840,000$ -$ -$ -$ -$ Tier 1 GI0117 IT Infrastructure Improvement 1,243,600$ -$ -$ -$ -$ Tier 1 GI0521 Library Tenant Improvements 4,835,665$ -$ -$ -$ -$ Tier 2 GI0124 Marquee Signs 845,000$ -$ -$ -$ -$ Tier 2 GI0323 Municipal Fiber 140,000$ -$ -$ -$ -$ Tier 2 GI0221 Resiliency and Disaster Preparedness Imp. 1,379,189$ 1,375,000$ -$ -$ -$ Tier 1 GINew01 Shade Structures as Various Facilities and Parks -$ 200,000$ -$ -$ -$ Tier 3 GI0523 Situational Awareness Camera Program 585,000$ -$ -$ -$ -$ Tier 2 GI0425 Waste Enclosures Upgrades 325,000$ -$ -$ -$ -$ Tier 1 PK0122 Alamo Creek Park and Assessment District - Fence Replacement 850,000$ -$ -$ -$ -$ Tier 2 PK0221 Downtown Dublin Town Square Park 111,565$ -$ -$ -$ -$ Tier 2 PK0225 Fallon Sports Park - Baseball Field G Upgrades 150,000$ 500,000$ -$ -$ -$ Tier 3 PK0322 Forest Park 3,538,947$ -$ -$ -$ -$ Tier 1 PK0422 Iron Horse Nature Park and Open Space 6,900,305$ -$ -$ -$ -$ Tier 1 PK0224 Kolb Park Renovation 450,000$ 2,450,000$ -$ -$ -$ Tier 3 PK0124 Parks Playground Replacement 1,109,560$ -$ -$ -$ -$ Tier 2 PK0321 Restrooms Replacement 1,000,000$ -$ -$ -$ -$ Tier 2 PK0125 Sunday School Barn Improvements 125,000$ 260,000$ -$ -$ -$ Tier 3 ST0117 Annual Street Resurfacing 20,133,863$ 2,086,900$ 1,750,000$ 1,850,000$ 1,850,000$ Tier 1 ST0319 City Entrance Monument Signs 485,000$ -$ -$ -$ -$ Tier 2 ST0517 Citywide Bicycle and Pedestrian Improvements 7,130,045$ -$ -$ -$ -$ Tier 1 ST0713 Citywide Signal Communications Upgrade 5,085,427$ -$ -$ -$ -$ Tier 1 ST0124 Citywide Storm Drain Improvements 30,000$ 30,000$ 157,500$ -$ -$ Tier 3 ST0221 Downtown Dublin Street Grid Network 228,020$ -$ -$ -$ -$ Tier 2 ST0216 Dublin Boulevard Extension - Fallon Road to North Canyons Parkway 30,991,710$ -$ -$ -$ -$ Tier 2 ST0121 Green Stormwater Infrastructure 2,573,375$ -$ 450,000$ -$ -$ Tier 1 ST0118 Iron Horse Trail Bridge at Dublin Boulevard 13,454,439$ -$ -$ -$ -$ Tier 1 ST0218 San Ramon Road Landscape Renovation 238,660$ -$ -$ -$ -$ Tier 3 ST0514 San Ramon Road Trail Lighting 173,461$ -$ -$ -$ -$ Tier 2 ST0323 Village Parkway Reconstruction 1,600,000$ 8,450,000$ -$ -$ -$ Tier 1 Total 16,501,900$ 2,357,500$ 1,850,000$ 1,850,000$ General Fund Only
508
2024-2029 Five-Year Capital
Improvement Program
General Fund Projects
June 3, 2025
509
Capital Improvement Program
• The Preliminary Five-Year Capital Improvement Program (CIP) 2024-2029 Update was presented on April 15, 2025.
• Staff was asked to reanalyze the preliminary CIP with a focus on projects funded fully or partially by the General Fund. 39 projects were identified.
• Staff categorized 39 projects into 3 Tiers.

Tier 1 – Projects tied to external funding obligations and mandates or necessary to maintain assets in operational condition. No change recommended.

Tier 2 – No change recommended at this time.

Tier 3 – Candidates for postponement, deferral, scaling back, or elimination. 510
Capital Improvement Program
Tier 1 – No change recommended
GI0121 Citywide Energy Improvements PK0322 Forest Park GI0120 Dublin Arts Center PK0422 Iron Horse Nature Park and Open Space GI0219 Electric Vehicle (EV) Charging Stations ST0117 Annual Street Resurfacing GI0325 Facilities Parking Lot Resurfacing ST0517 Citywide Bicycle and Pedestrian Imp.

GI0319 Financial System Replacement ST0713 Citywide Signal Communications Upgrade GI0224 Irrigation System Upgrades ST0121 Green Stormwater Infrastructure GI0117 IT Infrastructure Improvement ST0118 Iron Horse Trail Bridge at Dublin Boulevard GI0221 Resiliency and Disaster Preparedness Imp. ST0323 Village Parkway Reconstruction GI0425 Waste Enclosures Upgrades
No. Project Name No. Project Name
511
Capital Improvement Program
Tier 2 – No change recommended at this time
GI0421 Audio Visual System Upgrade PK0122 Alamo Creek Park and Ass. Dist.- Fence Rep.

GI0122 Civic Center Rehabilitation PK0221 Downtown Dublin Town Square Park GI0225 Condition Assessment of Water Features PK0124 Parks Playground Replacement GI0123 Dublin Standard Plans & Details Update PK0321 Restrooms Replacement GI0521 Library Tenant Improvements ST0319 City Entrance Monument Signs GI0124 Marquee Signs ST0221 Downtown Dublin Street Grid Network GI0323 Municipal Fiber ST0216 Dublin Blvd. Ext. - Fallon Rd. to N. Canyons Pky.

GI0523 Situational Awareness Camera Program ST0514 San Ramon Road Trail Lighting No. Project Name No. Project Name
512
Capital Improvement Program
Tier 3 – Potential CIP Adjustments
Name Note FY 2024-25 FY 2025-26 FY 2026-27 Project
Change
Shade Structures at Various
Facilities and Parks Move to Future Projects (200,000) (200,000) Fallon Sports Park - Baseball
Field G Upgrades
Move the future improvements
to Future Projects. (500,000) (500,000)
Kolb Park Renovation Move to FY 2026-27. (448,999) (2,450,000) 3,043,949 144,950 Sunday School Barn
Improvements
Move to Future Projects, use
maintenance budget for upkeep. (125,000) (260,000)
(385,000)
Citywide Storm Drain
Improvements
Remove; use operating budget
for first phase (Master Plan). (30,000) (30,000) (157,500) (217,500)
San Ramon Road Landscape
Renovation
Remove; use operating budget
for maintenance of existing. (239,065)
(239,065)
T otal (843,064) (3,440,000) 2,886,449 ($1,396,615)
513
Staff Recommendation
• Receive the report and provide direction to Staff on
revisions to the Five-Year Capital Improvement
Program.
514

Dublin City CouncilJune 3, 2025

Dublin City Council
June 3, 2025