REASON FOR BUDGET CHANGE
FISCAL YEAR 2025-26
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
(New) GI0226 -Exterior Improvements - Contract Services (New) GI0226 -Exterior Improvements - General Fund -
Unassigned Cashflow Reserve
(New) GI0226 -Exterior Improvements - Equipment
Replacement
(New) GI0226 -Exterior Improvements - General
Fund Reserve - Asset Contingency
City Council's Approval Required
(New) GI0226 -Exterior Improvements - Facilities
Replacement
As Presented at the City Council Meeting
Attachment 5
496
Exterior Improvements Project:
Approval of Agreement with Plant
Construction Company, L.P .
December 2, 2025
497
Background
• 2024-2029 CIP includes three exterior improvement projects:
– Civic Center Exterior Glazing, Sealing & Painting
– Exterior Painting at Various City Facilities
– Roof Replacement at Various City Facilities Project
• These have been combined into one project: Exterior
Improvements
• The project can be accomplished through the Progressive Design Build (PDB) method
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PDB Advantages
• Enhanced Collaboration
– Early involvement of design and construction teams improves communication and problem-solving.
• Design Flexibility
– Design decisions are refined as the project evolves, with real-time feedback from the agency and the cost-effective methods from the Contractor. • Cost Control
– Guaranteed Maximum Price (GMP) is established after the scope is refined, reducing risk of cost overruns.
• Faster Delivery
– Design and construction phases can overlap, expediting project completion. 499
PDB Cost Categories
• Preliminary Design and Collaboration Services
– Initial design, site surveys, testing and sampling and development of the GMP scope.
• Design-Build Services (GMP)
– Raw cost of construction, final design, general requirements and conditions, contingencies, allowances, insurance, bonds, and contractor's fee. • Owner Project Allowance (owner-directed changes)
• Soft Costs
– Staff time, consultant costs, testing and inspection, and other miscellaneous costs.
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Preliminary Design Phase
• Agreement with Plant Construction approved in May 2025 – Preliminary design and collaboration services (Completed) – Defined the scope of work for the Design-Build agreement – Obtained the project GMP
• $12.9 million total cost for the GMP at 13 structures 501
Exterior Improvements GMP Scope and Costs
Facility Roofing
Painting/
Sealing Gutters
Exterior
Repairs Other Cost
Civic Center X X X X Glazing, lighting $4,863,395
Library X X X $961,400
Clock Tower X Full cladding replacement $1,531,699
Kolb House X X X Brick repointing $512,920
Kolb House Restroom X X $95,673
Sundy School Barn X X $185,340
Murray Schoolhouse X X X Including outbuildings $1,055,182 St. Raymond’s Church X X X $723,512
Senior Center X X X Glazing $921,320
The Wave X X Replace cement siding $1,218,233
Fire Stations 16 X X X Glazing, HVAC
replacement
$632,824
Fire Stations 17 X $88,689
Fire Stations 18 X $88,689
TOTAL $12,878,876
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Library Civic Center Clock Tower
503
The Wave
Senior Center Heritage Park
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Next Steps
• Budget adjustment to allocate additional funding
– $450,000 from Internal Service Fund – Equipment Replacement – $2,860,000 from Internal Service Fund – Facilities Replacement – $5,000,000 from General Fund Asset Contingency Reserve – $500,000 from General Fund Unassigned (Cashflow) Reserve • Complete design packages and start construction.
• Anticipated completion date of October 2026.
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Staff Recommendation
Adopt the Resolution Approving an Agreement With Plant Construction Company, L.P . for Progressive Design-Build Services for the Exterior Improvements Project, CIP Nos. GI0125, GI0223, and GI0423, and approve the budget change.
506
Thank you
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STAFF REPORT
CITY COUNCIL
Agenda Item 8.3
DATE: December 2, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Selection of Vice Mayor
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:
The City Council’s policy is to select, in December of each year, a member of the City Council to serve as Vice Mayor for a period of one year. In the absence of the Mayor, the Vice Mayor would become Mayor Pro Tempore and would assume the temporary responsibilities of the Mayor.
STAFF RECOMMENDATION:
Determine who shall serve as Vice Mayor for a one-year period, December 2025 – December 2026.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Since 1996, the City Council’s policy has been to select, in December of each year, a member of the City Council to serve as Vice Mayor for a period of one year. In the absence of the Mayor, the Vice Mayor would become Mayor Pro Tempore and would assume the temporary responsibilities of the Mayor.
Per Resolution No. 132-22, the following are the rules for the selection of the Vice Mayor:
a. Time. At its first regular meeting in December, the City Council shall select one of its members as Vice Mayor. Notwithstanding the foregoing, in even years this selection shall occur at the City Council meeting at which the declaration of election results is made.
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b. Term. The Vice Mayor shall serve in such capacity for a one-year period, or until a successor is selected.
c. Rules. The procedure for selecting the Vice Mayor shall be in accordance with the current rules identified in the Rules for the Conduct of Meetings of the City Council.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
None.
509