East Palo Alto City Council
February 15, 2022

East Palo Alto City Council February 15, 2022 Agenda Page 1 of 4

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING AGENDA
February 15, 2022, 6:30 p.m.

EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted in accordance with Assembly Bill 361. All members of the City Council will participate in the meeting by video conference, with no physical meeting location available to the public.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council February 15, 2022 Agenda Page 2 of 4

1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))

3. APPROVAL OF CONSENT CALENDAR

1. Minutes of the May 5, 2020 Regular Meeting
Recommendation: Adopt the minutes of the May 4, 2021- July 28, 2021 Meetings

2. Code of Ethics and Conduct for Elected and Appointed Officials - Advisory Bodies Review
Recommendation: By motion, require that all Board and Commission members review, sign and return to the City Attorney’s office the City’s Code of Ethics and Conduct for Elected and Appointed Officials.

3. FY21-22 Q2 Treasury Report
Recommendation: Accept and file the Treasury Report for the Second quarter ended December 31, 2021.

4. Authorize Exception of the Travel and Training Reimbursement Policy for a Planning Commission Member
Recommendation: By motion, approve an exception to the Travel and Training Reimbursement Policy to reimburse a Planning Commissioner for lodging expenses for the 2022 Planning Commissioner Academy.

5. Amendment No. 4 to Agreement with Badawi & Associates Recommendation: Adopt a Resolution:

1. Authorize the City Manager to execute Amendment No. 4 to the Agreement with Badawi & Associates extending the term to provide Fiscal Year (FY) 2021-22 independent audit services in an amount not to exceed $67,785;

2. Find that special circumstances exist to warrant dispensing with bid procedures pursuant to Section 2.84.070(D) of the East Palo Alto Municipal Code.

6. Mayoral Committee Appointments and Assignments
Recommendation: Confirm the City Council appointments and assignment list and direct staff to notify affected agencies.

7. Annual Classification Plan and Compensation Schedule for FY 2021-22 Recommendation: Adopt two Resolutions:

Adopting the FY 2021-22 Classification Plan; and
Adopting the FY 2021-22 Compensation Schedule.

8. CalRecycle Grant Applications
Recommendation: Adopt a Resolution authorizing the Public Works Director to:

Submit Application(s) for CalRecycle grants for which the City of East Palo Alto is eligible.

Execute all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.

9. AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation: Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of February 2022.

10. University Circle Parcel Map Clean Up and Easement Acceptance Recommendation: Adopt a resolution approving the parcel map, accepting the easement for the University Pedestrian Overcrossing, abandoning the existing Public Utility Easements within the property, and authorizing the City Manager to enter into an easement agreement with University Circle

11. Amendment to Agreement with Aquatic Science Center: San Francisco Estuary Institute
Recommendation: Adopt a Resolution (Attachment 1), extending the term of the Agreement by one year with the Aquatic Science Center: San Francisco Estuary Institute (“ASC: SFEI”) to serve as a lead consultant in the development of an Urban Forest Master Plan for the City of East Palo Alto.

East Palo Alto City Council February 15, 2022 Agenda Page 3 of 4

12. Omowale Satterwhite Proclamation
Recommendation: Present the Proclamation.

13. Update on Spanish Translation Services and Language Access Plan Recommendation: Receive report and direct staff to write a Request for Proposals or Request for Qualifications for support developing a Language Access Plan.

4. CLOSED SESSION

1. GC 54957
Public Employee Performance Evaluation
Title: City Manager

2. GC 54957
Public Employment
Title: City Attorney

3. Conference with Legal Counsel – Anticipated Litigation: Significant exposure to litigation pursuant to paragraphs (2) and (3) of subdivision (d) of Section 54956.9: (2 potential cases)
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.

The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

6. INFORMATIONAL REPORTS

1. Waste Process Outreach
Recommendation: Batool Zaro, EIT, Assistant Civil Engineer will provide a presentation regarding Waste Process Outreach.

7. SPECIAL PRESENTATIONS

8. PUBLIC HEARINGS

1. Inclusionary Housing Alternative Compliance Option for 990 Garden Street (DR-20-012) Recommendation Conduct a public hearing and adopt a Resolution:

1. Finding that the proposed Alternative Compliance Option for the residential development project (“Project”) located at 990 Garden Street to provide two attached units in lieu of a singlefamily dwelling and ADU: one four-bedroom Inclusionary Unit and one three-bedroom Inclusionary Unit, to be sold separately to households at or below 80% of Area Median Income and an in-Lieu Fee Payment equivalent to .4 units, satisfies the requirements of Section

18.37.080(D) of the East Palo Alto Municipal Code; and

2. Directing the City Manager to execute all standard documents, in a form approved by the City Attorney, associated with the Inclusionary Housing requirements of the Project.

9. POLICY AND ACTION

1. Mid-year Budget Amendment FY21-22
Recommendation: Adopt a Resolution approving:

1. Amendments to the Fiscal Year (FY) 2021-22 Budget
East Palo Alto City Council February 15, 2022 Agenda Page 4 of 4

2. Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation Recommendation: Provide direction on the proposed approach to the revised Relocation Plan (“Plan”) proposed by Woodland Park Communities/Sand Hill Property Company (“Applicant”) for the Euclid Improvements Project (“Project”).

3. Community Project Funding Requests
Recommendation: Receive informational report on Community Project Funding requests.

4. COVID-19 Vaccination Program Regular Update
Recommendation: Discuss the COVID-19 vaccination program update and provide direction to staff.

10. COUNCIL REPORTS

11. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: February 10, 2022
ATTEST:

James Colin
Acting City Clerk

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: James Colin, Executive Assistant
SUBJECT: Minutes of the May 5, 2020 Regular Meeting
Recommendation
Adopt the minutes of the May 4, 2021- July 27, 2021 Meetings Background
The City Council will consider adopting the minutes of the May 4, 2021- July 27, 2021 Meetings
Attachments

1. Draft Minutes 5-4-2021

2. Draft Minutes 5-8-2021

3. Draft Minutes 5-18-2021

4. Draft Minutes 5-20-2021

5. Draft Minutes 5-25-2021

6. Draft Minutes 6-1-2021

7. Draft Minutes 6-3-2021

8. Draft Minutes 6-15-2021

9. Draft Minutes 6-8-2021

10.Draft Minutes 6-22-2021

11.Draft Minutes 7-6-2021

12.Draft Minutes 7-20-2021

13.Draft Minutes 7-27-2021

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East Palo Alto City Council May 4, 2021 Minutes Page 1 of 3

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. APPROVAL OF CONSENT CALENDAR
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

1. Minutes of the April 20 and 27, 2021 City Council Meetings RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

2. Proclamation Honoring Cinco de Mayo
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

3. FY 2020-21 Third Quarter Treasury Report
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

4. CLOSED SESSION - NONE.

5. PUBLIC COMMENT
Marguerite Machen, Court Skinner, and Adrienne Bryant provided public comment.

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Attachment: Draft Minutes 5-4-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 4, 2021 Minutes Page 2 of 3

6. STAFF INFORMATIONAL REPORTS
Jaime M. Fontes, City Manager, Commander Jeff Liu, Police Department, Amy Chen, Community Development Director, and Rachel Horst, Housing Project Manager, provided reports on the COVID-19 pandemic, fireworks issues, and homeless encampments.

By consensus, the City Council asked staff to return with a staff report on homeless encampments.

7. SPECIAL PRESENTATIONS - NONE.

8. PUBLIC HEARINGS

1. ADU Inclusionary Housing Alternative Compliance Option for a Two-Unit Residential Development Project (ADR19-013) on Runnymede St. (APN 063-265- 300)
Rachel Horst, Housing Project Manager, made a presentation and responded to questions posed by the City Council.

Patrick Heisinger, Assistant City Manager, responded to questions posed by the City Council.

Mayor Romero opened the public hearing.

Javad Majd, Applicant, provided comments.

Mayor Romero closed the public hearing.
70 not 60 romero amend
The City Council adopted Resolution 62-2021, finding that the proposed alternative compliance option for the Project, to provide one ADU that shall be restricted to an affordable rent to median-income households (“ADU Alternative Compliance Option”), satisfies the requirements of Section 18.37.080(D) of the East Palo Alto Municipal Code; and Authorizing City staff to amend the approved Administrative Design Review award (ADR19-013) to include the ADU Alternative Compliance Option, as described in the Inclusionary Housing Plan, in the Housing Division Conditions of Approval.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOTION BY: Abrica
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

9. POLICY AND ACTION

1. Recommendations Related the East Palo Alto Career Center and Technical Advisory Committee
Patrick Heisinger, Assistant City Manager, made a presentation and responded to questions posed by the City Council.

Barrie Hathaway
Michael Mashack and Adrienne Bryant provided public comment.

2. Code of Ethics and Conduct for Elected and Appointed Officials Rafael E. Alvarado, Jr., City Attorney, made a presentation and responded to questions posed by the City Council.

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Attachment: Draft Minutes 5-4-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 4, 2021 Minutes Page 3 of 3 Consensus support
Review and provide direction regarding the draft City of East Palo Alto “Code of Ethics and Conduct for Elected and Appointed Officials.”

10. COUNCIL REPORTS
Councilor Lopez commended pandemic staff and Walfred Solorzano Councilor Wallace-Jones made comments on her housing event on May 12 program

11. ADJOURNMENT
The meeting was adjourned at 10:34 p.m.

Mayor
ATTEST:

City Clerk

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Attachment: Draft Minutes 5-4-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 8, 2021 Minutes Page 1 of 1

EAST PALO ALTO CITY COUNCIL

SPECIAL MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 8:33 AM Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
Motioned by: Gauthier
Seconded by: Wallace-Jones
Ayes: Abrica, Lopez, Romero

3. CLOSED SESSION
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
None
B. ADJOURNMENT INTO CLOSED SESSION
8:34
C. RECONVENE INTO OPEN SESSION
10:33
D. REPORT OUT OF CLOSED SESSION
Jaime Fontes no report

4. ADJOURNMENT
The meeting was adjourned at 10:34 AM

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Attachment: Draft Minutes 5-8-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 18, 2021 Minutes Page 1 of 4

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Councilor Regina Wallace-Jones at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. APPROVAL OF CONSENT CALENDAR
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

1. Minutes of the May 4 and May 8, 2021 City Council Meetings RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

2. Resolution Approving Contract for Fleet Maintenance Services with Image Auto in San Carlos, CA
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

3. Amendments to Master Consultant Contracts (Pass Through Agreements) for Processing Development Applications
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

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Attachment: Draft Minutes 5-18-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 18, 2021 Minutes Page 2 of 4

4. Authorize and Ratify Payments for Agreement with Wilbur Properties for Gateway 101 Retail Center Common Area Maintenance Services
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

5. Affordable Housing and Sustainable Communities (AHSC) Program Application for 965 Weeks St. Affordable Housing Project
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

6. Authorize Agreements with Canopy for Annual Arboricultural Services and Grant Funded Urban Forest Master Plan Tree Planting
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

7. Code of Ethics and Conduct for Elected and Appointed Officials by consent later meeting.

RESULT: CONTINUED [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

8. Legal Services Agreement with Kramer Workplace Investigations by consent later meeting
RESULT: CONTINUED [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

4. CLOSED SESSION
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Stanley Young provided public comment.

B. ADJOURNMENT INTO CLOSED SESSION
The City Council adjourned into closed session at 6:36 p.m.

C. RECONVENE INTO OPEN SESSION
7:55 p.m.

D. REPORT OUT OF CLOSED SESSION
Valerie Armento

5. PUBLIC COMMENT
No public comments were made.

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Attachment: Draft Minutes 5-18-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 18, 2021 Minutes Page 3 of 4

6. STAFF INFORMATIONAL REPORTS
Commander Jeff Liu, PD, made an announcement welcoming newly appointed Sargent Righil Singh.

7. SPECIAL PRESENTATIONS

1. EPA Archive Project Presentation
The City Council received a presentation from Sharifa Wilson and Omowale Satterwhite regarding the East Palo Alto archive project.

8. PUBLIC HEARINGS

1. Transporation Demand Management (TDM) Ordinance
Elena Lee, Planning Manager, made a presentation and responded to questions posed by the City Council.

Mayor Romero, Councilor Gauthier, and Councilor Lopez mentioned ex-parte communications they had.

Mayor Romero opened the public hearing.

Stephen Raney, Meda Okelo, Rachel Michelin, Mark English, Jeff Poetsch, Blair Volckmann, John Ford, and Elizabeth Hughes provided public comment.

Mayor Romero closed the public hearing.

The City Council waived the first reading and introduced an ordinance repealing the existing Chapter 10.32 of the East Palo Alto Municipal Code and replacing it with a new Chapter 10.32 establishing a transportation demand management program; and Adopted Resolution authorizing the City Manager to adopt Transportation Demand Management Program Guidelines to implement the program.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

9. POLICY AND ACTION

1. Facilities Master Plan
Humza Javed, City Engineer, made a presentation and responded to questions posed by the City Council.

Andrea Gifford, Group 4, made a presentation and responded to questions posed by the City Council.

Adopted Resolution, approving the City of East Palo Alto Facilities Master Plan.

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Attachment: Draft Minutes 5-18-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 18, 2021 Minutes Page 4 of 4 RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

2. Agreement or Facilitation and Coordination of Animal Control Services Agreement Jaime M. Fontes, City Manager, and Lori Morton-Feazell, Animal Control & Licensing Manager/ Chief Deputy Registrar, County of San Mateo Health made a presentation and responded to questions posed by the City Council.

Meda Okelo and Gail Wilkerson provided public comment.

The City Council adopted Resolution, authorizing the City Manager to execute an agreement for the provision of animal control services for a five-year term beginning July 1, 2021 and ending June 30, 2026.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Lopez
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

10. COUNCIL REPORTS
- Regina Wallace-Jones home ownership series; AAPI month bring back - Lopez requests submission for earmarks from Sen Becker's office, congratulates Councilmember Gauthier.
- Ruben Abrica SFCJPA comments Safer Bay Project
- Romero made vaccine clinic announcements
- Gauthier west side clinic

11. ADJOURNMENT
The meeting was adjourned at 11:24 p.m.

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Attachment: Draft Minutes 5-18-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 20, 2021 Minutes Page 1 of 1

EAST PALO ALTO CITY COUNCIL

SPECIAL MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 5:32 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
Motion: Gauthier
Second: Wallace-Jones

3. CLOSED SESSION
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Henrietta Burroughs, Adrienne Bryant, Elvira Macias, Laura Rubio, and Ofelia Bello provided public comment.

B. ADJOURNMENT INTO CLOSED SESSION
Mayor Romero and Council Member Abrica stated that they will not attend the closed session portion.

The City Council adjourned into closed session at 6:20 p.m.

C. CITY COUNCIL TO RECONVENE INTO OPEN SESSION
The City Council reconvened into closed session at 7:27 p.m.

D. REPORT OUT OF CLOSED SESSION
Valerie Armento, Acting City Attorney, stated that there was no reportable action.

4. ADJOURNMENT
The meeting was adjourned at 7:29 p.m.

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Attachment: Draft Minutes 5-20-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council May 25, 2021 Minutes Page 1 of 1

EAST PALO ALTO CITY COUNCIL

BUDGET MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303
I. Call to Order
The meeting was called to order by Mayor Carlos Romero at 6:37 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote
II. Approval of the Agenda
Motion: Abrica
Second: Lopez
Ayes: Romero, Wallace-Jones, Gauthier
III. Staff Reports

1. Fiscal Year 2021-22 Proposed Budget Session Hearing No. 1 Jaime M. Fontes, City Manager, Brenda Olwin, Finance Director, Amy Chen, Community & Economic Development Director, Commander Jeff Liu, made a presentation and responded to questions posed by the City Council.

Mayor Romero opened the public hearing.

Laura Rubio and Ofelia Bello provided public comment.

Mayor Romero closed the public hearing.

IV. Adjournment
The meeting was adjourned at 9:36 p.m.

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Attachment: Draft Minutes 5-25-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 1, 2021 Minutes Page 1 of 4

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 6:31 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. APPROVAL OF CONSENT CALENDAR
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

1. Minutes of the May 18, 20, and 25, 2021 City Council Meetings RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

2. LGBTQQI2S Pride Month Proclamation
Giuliana Garcia and Court Skinner provided public comments.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

3. Asian American & Pacific Islander Month Proclamation RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

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Attachment: Draft Minutes 6-1-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 1, 2021 Minutes Page 2 of 4

4. Mother Champion Proclamation
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

5. Monthly Cash Report for April 2021
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

6. Professional Services Agreement with MGT of America Consulting, LLC RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

7. Authority to Negotiate Software Agreement Terms with Caselle RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

8. Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

9. Adoption of Transportation Demand Management (TDM) Ordinance and TDM Program Guidelines Resolution
Rachel Michelin and Rex Hime provided public comment.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

10. Nugent Square Apartments Request for Subordination
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

11. Fiscal Year 2021-2022 Grant Agreement with East Palo Alto Senior Center for $55,000 for Operations and Utilities
Meda Okelo and Millicent Grant provided public comment
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

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Attachment: Draft Minutes 6-1-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 1, 2021 Minutes Page 3 of 4

4. CLOSED SESSION
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Adrienne Bryant, Meda Okelo, and Dixie Specht-Shulz provided public comment.

B. ADJOURNMENT INTO CLOSED SESSION
6:53 p.m.

C. RECONVENE INTO OPEN SESSION
The City Council reconvened into open session at 8:04 p.m.

D. REPORT OUT OF CLOSED SESSION
Valerie Armento, Acting City Attorney, stated that there was no reportable action direct given 1 2 performance evaluation by August similar to that of City Manager.

5. PUBLIC COMMENT
Laura Rubio, Court Skinner, Dixie Specht-Shulz, Gail Wilkerson, and Adrienne Bryant provided public comment.

6. STAFF INFORMATIONAL REPORTS

1. SB 91 Landlord-Tenant Outreach Campaign
Victor Ramirez, Rent Stabilization Program Administrator; Jason Tarricone, Director Housing Program, Community Legal Services in East Palo Alto; Ofelia Bello, Executive Director, Youth United for Community Action, and Miriam Yupanqui, Executive Director, Nuestra casa made a presentaion and responded to questions posed by the City Council.

Meda Okelo provided public comment.

2. 2021 Park Activation Status
Azalea Renfield, Community Services Manager, made a presentation and responded to questions posed by the City Council.

Kenneth Kirkland, Jeff Austin, Muisi-konga Malonga, Nathan Cottam, Mario, Eric Washington, Jr., Paris Hill, and Javanni Brown-Austin provided public comment.

7. SPECIAL PRESENTATIONS - NONE.

8. PUBLIC HEARINGS - NONE.

9. POLICY AND ACTION

1. Code of Ethics and Conduct for Elected and Appointed Officials Valerie Armento, Acting City Attorney, made a presentation and responded to questions posed by the City Council.
agendize agenda setting
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier
AYES: Romero, Abrica, Gauthier, Lopez
ABSTAIN: Wallace-Jones

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Attachment: Draft Minutes 6-1-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 1, 2021 Minutes Page 4 of 4

2. Legal Services Agreement with Kramer Workplace Investigations Valerie Armento, Acting City Attorney, made a presentation and responded to questions posed by the City Council.

Gail Wilkerson and Adrienne Bryant provided public comment.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. City Response to Homeless Encampments in East Palo Alto Rachel Horst, Housing Project Manager, made a presentation and responded to questions posed by the City Council.

Meda Okelo provided public comment.

Every 6 months there should be an update visit
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

4. $2 Million Affordable Housing Fund Loan to EPACANDO and PAHALI Patrick Heisinger, Assistant City Manager, made a presentation and responded to questions posed by the City Council.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

10. COUNCIL REPORTS
Gauthier: Mother Champion, agendize
Lopez: Laura RWJ board seat at Change job, Tulsa
Wallace-Jones: home ownership series, thank Council for various way to help move community forward
Romero: vaccine sites

11. ADJOURNMENT
The meeting was adjourned at 11:20 p.m.

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Attachment: Draft Minutes 6-1-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 3, 2021 Minutes Page 1 of 1

EAST PALO ALTO CITY COUNCIL

BUDGET MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303
I. Call to Order
The meeting was called to order by Vice Mayor Ruben Abrica at 6:07 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote 7:35 PM
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote 6:34 PM
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote
II. Approval of the Agenda
RESULT: APPROVED [UNANIMOUS]
MOTION BY: Lopez
SECOND: Wallace-Jones
AYES: Abrica, Lopez, Wallace-Jones
AYES: Romero, Gauthier
III. Staff Reports

1. FY 2021-22 Proposed Budget Hearing Session No. 2
Jaime M. Fontes, City Manager, Brenda Olwin, Finance Director, Irene Camarena, Human Resources Manager, Patrick Heisinger, Assistant City Manager, Valerie Armento, Acting City Attorney, Humza Javed, City Engineer, Marie McKenzie, Administrative Services Director, and Azalea Renfield, Community Services Manager, made a presentation and responded to questions posed by the City Council.

Court Skinner and Kyra Brown provided public comment.

The City Council received the budget overview information, staff presentations, and community input regarding the proposed Fiscal Year 2021-22 budget.

IV. Adjournment
The meeting was adjourned at 9:11 p.m.

Mayor
ATTEST:

City Clerk

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Attachment: Draft Minutes 6-3-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 15, 2021 Minutes Page 1 of 5

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. APPROVAL OF CONSENT CALENDAR
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

1. Minutes of the June 1 and 3, 2021 City Council Meetings RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones

2. Juneteenth Proclamation
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones

3. Consideration Gift Acceptance to Support the City’s Parks and Recreation Efforts Patrick Heisinger, Assistant City Manager, and Rafael E. Alvarado Jr., City Attorney, made a presentation and responded to questions posed by the City Council.

Donna Rutherford provided public comment.
amended

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Attachment: Draft Minutes 6-15-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 15, 2021 Minutes Page 2 of 5 adopted same
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones

4. Release of Unclaimed Monies Held Over Three Years
Greg Henry, Senior Finance Project Manager, made a presentation and responded to questions posed by the City Council.

Brenda Olwin, Finance Director, responded to questions posed by the City Council.

Rafael E. Alvarado Jr., City Attorney, responded to questions posed by the City Council.

Donna Rutherford and Gail Wilkerson provided public comment.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Lopez

5. Accept Coronavirus Local Fiscal Recovery Fund Award
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones

6. Funding for State Mandated DOJ reporting systems software for Uniform Crime Reporting
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones

7. Approval of the Easement Agreement with Light Tree Two, L.P. for a water storage tank and fire suppression system at the Pad D site
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones

4. CLOSED SESSION
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Stanley Young provided public comment.

B. ADJOURNMENT INTO CLOSED SESSION
The City Council adjourned into closed session at 6:37 p.m.

C. RECONVENE INTO OPEN SESSION

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Attachment: Draft Minutes 6-15-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 15, 2021 Minutes Page 3 of 5 The City Council reconvened into open session at 7:51 p.m.

D. REPORT OUT OF CLOSED SESSION
Rafael E, Alvarado, Jr., City Attorney stated that there was no reportable action.

5. PUBLIC COMMENT
Donna Rutherford provided public comment.

6. STAFF INFORMATIONAL REPORTS
Jaime M. Fontes provided a report on the reopening of California

7. SPECIAL PRESENTATIONS

1. From Gray to Green: An Urban Forest Master Plan for East Palo Alto Amy Chen provided a presentation.

Megan Wheeler, Urban Ecologist, San Francisco Estuary Institute Public comment provided by Gail Wilkerson.

8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE JOINT SUCCESSOR AGENCY

BOARD SPECIAL MEETING

9. JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING

1. Adoption of Fiscal Year 2021-22 Successor Agency Budget Brenda Olwin, Finance Director, made a presentation and responded to questions made by the Board.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

10. ADJOURN JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING and RECONVENE

CITY COUNCIL REGULAR MEETING

11. PUBLIC HEARINGS

1. Adoption of Fiscal Year 2021-22 Budget
Brenda Olwin, Finance Director, made a presentation and responded to questions made by the City Council.

Mayor Romero opened the public hearing.

Donna Rutherford provided public comment.

Mayor Romero closed the public hearing.

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Attachment: Draft Minutes 6-15-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 15, 2021 Minutes Page 4 of 5 RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

2. Establishing the FY 2021-22 Appropriation Limit
Brenda Olwin, Finance Director, made a presentation and responded to questions made by the City Council.

Mayor Romero opened the public hearing.

Donna Rutherford provided public comment.

Mayor Romero closed the public hearing.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. Public Hearing on Proposed Increases to Solid Waste (Refuse) Services Rates on July 1, 2021, and each January 1st thereafter through January 1, 2025 Greg Henry, Senior Finance Project Manager, and Dave Hilton made a presentation and responded to questions posed by the City Council.

CM Gauthier made a motion to amend the guidelines for submissions to accept emails Mayor Romero opened the public hearing.

Donna Rutherford provided public comment.
96 protests
final call
Mayor Romero closed the public hearing.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Lopez
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

4. 2020 Urban Water Management Plan
Humza Javed, City Engineer, and Tyler Colyer made a presentation and responded to questions posed by the City Council.

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Attachment: Draft Minutes 6-15-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 15, 2021 Minutes Page 5 of 5 Mayor Romero opened the public hearing.

Heleine Grewe, Niambi Lincoln, Adriana Fernandez, Leia Grew, Millie, Kyra Brown, and Gail Wilkerson provided public comment.

Mayor Romero closed the public hearing.
2nd one RWJ AL
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

12. POLICY AND ACTION

1. Correction of Resolution No. 15-2021 and the Meeting Minutes for the February 2, 2021 City Council Meeting
Rafael provided presentation. Abrica request. Wallace-Jones audit Adrienne Bryant, Gail Wilkerson, Donna Rutherford, and Millie provided public comment.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Abrica
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

2. First Source Hiring Policy - Best Practices Overview Patrick Heisinger, Assistant City Manager, and Neja Bazaj, Associate, Emerald made a presentation and responded to questions posed by the City Council.

Abrica motioned to extend meeting to 12:15 am seconded by Gauthier.

Leia Grew, Adrienne Bryant, Kyra Brown proived public comment.

3. 2021 City Council July-December Schedule
Item moved to July 6, 2021 meeting.

13. COUNCIL REPORTS

14. ADJOURNMENT
The meeting was adjourned at 12:15 a.m.

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Attachment: Draft Minutes 6-15-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 8, 2021 Minutes Page 1 of 1

EAST PALO ALTO CITY COUNCIL

STUDY SESSION MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303
I. Call to Order
The meeting was called to order by Mayor Carlos Romero at 6:00 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Absent
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote
II. Approval of the Agenda
RA AL
III. Staff Reports

1. Ravenswood Business District Specific Plan Update - Transportation Patrick Heisinger, Amy Chen, Matt Raimi, Michelle Hunt, Troy Reinhalter & Chris Dacumos also presented.

Eileen McLaughlin, Danita Churchill, Blair Volckmann, Jeff Poetsch, Alice Kaufman, John Ward, Laura Rubio, Stewart Hyland, Camelia, Adriana Fernandez, William Byron Webster, Millie, Kevin Keating, and Ofelia Bello provided public comment IV. Adjournment
The meeting was adjourned at 9:21 p.m.

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Attachment: Draft Minutes 6-8-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 22, 2021 Minutes Page 1 of 2

EAST PALO ALTO CITY COUNCIL

STUDY SESSION MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303
I. Call to Order
The meeting was called to order by Mayor Carlos Romero at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Late 6:47 PM
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote
II. Approval of the Agenda
Motion: Gauthier
Second: Wallace Jones
Pass Unanimously
III. Staff Reports
Motion: Lisa Gauthier
Second: Wallace Jones
Pass unanimously

1. Proclamation for Fire Chief Schapelhouman, Domestic Workers, and National Mosquito Control Awareness Week
Public Comment:

Maureen Larsson
Ofelia Bello
Laura Rubio
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Romero
AYES: Romero, Gauthier, Lopez, Wallace-Jones
ABSENT: Abrica

2. Study Session Related to the Affordable Housing Proposal for the Euclid Improvements Project
Patrick Heisinger Presented
Mike Kramer Presented along with Linda Mandolini
Regina Wallace-Jones: had a brief conversation with Mike Kramer Carlos Romero: had a brief conversation with Mike Kramer before the meeting

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Attachment: Draft Minutes 6-22-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council June 22, 2021 Minutes Page 2 of 2 Antonio Lopez: No previous discussion
Lisa Gauthier: No previous discussion
Public Comment (2 minutes each speaker):

Danita Churchill
Teresa Morales
Mark Dinan
William Byron Webster
Nazanin Salehi
Ofelia Bello
Laura Rubio
Maureen Larsson
Karla Facundo
Omar
Nicole Sbragia
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez
AWAY: Wallace-Jones
IV. Adjournment
The meeting was adjourned at 9:03 p.m.

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Attachment: Draft Minutes 6-22-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 6, 2021 Minutes Page 1 of 3

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote 6:32 PM
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Remote

2. APPROVAL OF THE AGENDA
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. APPROVAL OF CONSENT CALENDAR
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

1. Minutes of the June 15, 2021 City Council Meeting
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica

2. Pump Repair Service Company Amendment No.1
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica

3. Monthly Cash Treasury Report for May 2021
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica

4. Agreement with Oppenheimer Investigations Group, LLP

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Attachment: Draft Minutes 7-6-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 6, 2021 Minutes Page 2 of 3 RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica

5. Agreement with Turbo Data Systems, Inc. for Citation Processing and Adjudication Services
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica

6. Funding Agreement with ABAG for the Addison Avenue Green Street Project Councilmember Gauthier pulled item (3.8) for clarification regarding Addison Ave. completion.

Humza Javed, City Engineer provided clarifications.

RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica

7. Amendment to the Legal Services Contract with Lance Bayer RESULT: APPROVE [UNANIMOUS]
MOTION BY: Wallace-Jones
SECOND: Abrica

4. CLOSED SESSION
Public Comments: Stanley Young, Michelle Daher, Rachel Horst, Azalea Renfield (2 Minutes) City Attorney, Rafael Alvarado: No reportable action on all (3) items A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION

5. PUBLIC COMMENT
Public Comment (2 minutes):
- Court Skinner (Re: Fireworks)
- Jeffrey Austin (Re: Park activation issues)
- Sharifa Wilson (Re: Park activation issues)
- Kiki step it up dance (Re: Park Activation

6. STAFF INFORMATIONAL REPORTS
City Manager, Jaime M. Fontes provided a Vaccine update informational report.

Marie McKenzie confirmed information.

7. SPECIAL PRESENTATIONS -NONE

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Attachment: Draft Minutes 7-6-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 6, 2021 Minutes Page 3 of 3

8. PUBLIC HEARINGS - NONE

9. POLICY AND ACTION

1. 2021 City Council July-December Schedule
Patrick Heisinger provided presentation.

RESULT: APPROVE [UNANIMOUS]
MOTION BY:

SECOND:

AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

2. Approval of the City Loan Agreement with EPACANDO and PAHALI for the purpose of stabilizing the long-term affordability of Palo Mobile Estates Amy Chen and Rachel Horst provided a presentation and Duane Bay from EPACANDO also provided clarification.

Public Comment:
- Angelica Mendez
- William Byron Webster
- Gail Wilkerson
- Meleini Talakai
- Meda Okelo
Will bring back item on 7/20 meeting
RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Abrica
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. Preliminary Review Application 20-003, 151 Tara Street “EPA Waterfront” Project Chris Ducamos provided a presentation.

Kojo Ake Asare, Veronica Rivera (Emerson Collective) provided a presentation on the East Palo Alto Waterfront.

Public Speakers:

Alice Kaufman
Eileen McLaughlin
Gail Wilkerson
Yajaira Morales

10. COUNCIL REPORTS
Councilmember Regina Wallace Jones provided an announcement for a home ownership workshop.

Councilmember Antonio Lopez provided comments regarding insurance requirements for park contracts.

Councilmember Lisa Gauthier - No Comment.

Mayor Carlos Romero announced a vaccination event.

Vice Mayor Ruben Abrica - No Comment.

11. ADJOURNMENT
The meeting was adjourned at 11:58 p.m.

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Attachment: Draft Minutes 7-6-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 20, 2021 Minutes Page 1 of 5

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 6:34 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Remote
Ruben Abrica Vice Mayor Remote
Lisa Gauthier Councilor Remote
Antonio Lopez Councilor Remote
Regina Wallace-Jones Councilor Absent

2. APPROVAL OF THE AGENDA
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez
ABSENT: Wallace-Jones

3. APPROVAL OF CONSENT CALENDAR
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier
AYES: Romero, Abrica, Gauthier, Lopez
ABSENT: Wallace-Jones

1. Martin Luther King (MLK) Park Design
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

2. City Hall Tenant Improvements Project
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

3. Authorization to purchase of one (1) marked police vehicle including the purchase and installation of emergency / communications equipment in an amount not to exceed $ 59,041.03 to replace a patrol vehicle.

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Attachment: Draft Minutes 7-20-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 20, 2021 Minutes Page 2 of 5 RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

4. TJKM On-Call Services Amendment #1
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

5. Approve the Annual Street Resurfacing Project 2021 PS&E RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

6. Amendment to Agreement with Project WeHOPE to Extend Daytime Operation of the RV Safe Parking Program through December 2021
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

7. Resolution to Support Seamless Transit Principles
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

8. Notice of Completion - Annual Street Resurfacing Project 2019/20 RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

9. Contract Amendment No. 2 with AECOM for University Avenue-HWY 101 Project RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

10. APPROVE THE JOB CLASSIFICATION AND COMPENSATION SCHEDULE FOR THE

SENIOR MANAGEMENT ANALYST
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

11. Authorization to Apply for the Partnership for the Bay's Future Breakthrough Grant Program

3.11 discussed at 9:03 pm and presented by Rachel Horst regarding a correction to the staff report. One letter from Mayor and two letters from the Council members.

Change resolution bullet point number to on this item regarding letter to include a third council member in the letter.

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Attachment: Draft Minutes 7-20-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 20, 2021 Minutes Page 3 of 5 RESULT: APPROVE [UNANIMOUS]
MOTION BY: Romero
SECOND: Abrica

12. Amendments to the Recology Franchise Agreement and South Bayside Waste Management Authority Joint Exercise of Powers Agreement for Related Solid Waste Services
RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

13. Proposed Amendment to Agreement with Good City Company RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier

4. CLOSED SESSION
Public Comment:

Julie Lind regarding wage increases.

Mike Duffy regarding wage increases.

Kathy Tran regarding wage increases.

Victor Ramirez regarding wage increases.

Daniel Berumen regarding wage increases.

Rachel Horst regarding wage increases.

City Attorney Rafael Alvarado, reported that Council took no reportable action.

A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION

5. PUBLIC COMMENT
Kiki/ Step it Up Dance/ MyGym regarding summer programs insurance and funding concerns.

Muisi-Kongo Malonga regarding summer programs insurance and funding concerns.

Kaptain Kirk regarding summer programs insurance and funding concerns.

Rondell regarding summer programs insurance and funding concerns.

Mario Mendoza regarding summer programs insurance and funding concerns.

Gabriel Anguiano regarding summer programs insurance and funding concerns.

Gail Wilkerson regarding summer programs insurance and funding concerns.

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Attachment: Draft Minutes 7-20-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 20, 2021 Minutes Page 4 of 5 Rafael Alvarado provided an update regarding insurance inquiries.

6. INFORMATIONAL REPORTS

1. Chief Building Official Romeo Herrera introduced by Amy Chen.

2. City Manager, Jaime M. Fontes provided a report and presentation.

3. Commander Jeff Liu provided a report and presentation.

Patrick Heisinger provided a parks master plan update.

7. SPECIAL PRESENTATIONS-NONE

8. PUBLIC HEARINGS-NONE

9. POLICY AND ACTION

1. Approval of the City Loan Agreement with EPACANDO and PAHALI for the purpose of stabilizing the long-term affordability of Palo Mobile Estates.

Amy Chen CEDD Director provided a report.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Lopez
AYES: Romero, Abrica, Gauthier, Lopez
ABSENT: Wallace-Jones

2. Measure HH – Funds Disbursement Recommendations
Amy Chen CEDD Director, Patrick Heisinger provided a report along with Eddie Ahn, consultant from Brightline.

Councilmember Lisa Gauthier provided comments and questions.

Public Speakers:

Gail Wilkerson
Adrienne Bryant
RESULT: APPROVE [UNANIMOUS]
MOTION BY:

SECOND:

AYES: Romero, Abrica, Gauthier, Lopez
ABSENT: Wallace-Jones

3. Quarterly COVID-19 Emergency Reporting
Greg Henry provided a report and presentation.

Mayor Romero requested to extend meeting to 12:30 am
Motioned by Councilmember Lisa Gauthier seconded by Councilmember Antonio Lopez.

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Attachment: Draft Minutes 7-20-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 20, 2021 Minutes Page 5 of 5 RESULT: ADOPT [UNANIMOUS]
MOTION BY: Lopez
SECOND: Gauthier
AYES: Romero, Abrica, Gauthier, Lopez
ABSENT: Wallace-Jones

4. COVID-19 Vaccination Program Regular Update
City Manager Jaime M. Fontes provided a report.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Romero
SECOND: Gauthier
AYES: Romero, Gauthier, Lopez
ABSENT: Wallace-Jones
AWAY: Abrica

10. COUNCIL PRESENTATIONS
Councilmember Gauthier posed questions regarding National Night out.

11. ADJOURNMENT
The meeting was adjourned at 12:30 a.m.

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Attachment: Draft Minutes 7-20-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 27, 2021 Minutes Page 1 of 2

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303
I. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Carlos Romero at 6:00 p.m.

Attendee Name Title Status Arrived
Carlos Romero Mayor Present
Ruben Abrica Vice Mayor Present
Lisa Gauthier Councilor Late 6:45 PM
Antonio Lopez Councilor Present
Regina Wallace-Jones Councilor Present
II. APPROVAL OF THE AGENDA
Closed Session Item #2 Removed from agenda by Carlos due to error.

Motion: Abrica
Second: Wallace-Jones
Motion passes unanimously (Gauthier Absent)
III. APPROVAL OF CONSENT CALENDAR
Mayor Romero pulled Item 3.3 and 3.1
Motion: Wallace-Jones
Second: Abrica
Motion passes unanimously (Gauthier Absent)
Patrick Heisinger, Assistant City Manager provided clarifying information regarding item 3.1.

Motion: Adopt resolution as amended adding $10,000 to contract on item 3.1 Motion: Lopez
Second: Wallace-Jones
Motion passes unanimously (Gauthier Absent)

1. Proposed Agreement with David J. Powers for Environmental Review Services RESULT: ADOPT [UNANIMOUS]
MOTION BY:

SECOND:

AYES: Romero, Abrica, Lopez, Wallace-Jones
ABSENT: Gauthier

2. Johnson Controls Contract Amendment No. 1 for Security Cameras at the Corporation Yard

3. Proclamation Honoring Brenda Olwin for Her Years of Service to the City Public Comment:

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Attachment: Draft Minutes 7-27-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings) East Palo Alto City Council July 27, 2021 Minutes Page 2 of 2 Amy Chamberlain, Jeff Poetsch, Irene Camarena, Henrietta Burroughs, Rachel Horst, Patrick Heisinger,

4. 2021 Water System Master Plan

5. Approve the Job Classification and Compensation Schedule for Housing & Economic Development Manager and Recreation Programs Coordinator IV. CLOSED SESSION
A. PUBLIC COMMENT ON CLOSED SESSION ITEMS
B. ADJOURNMENT INTO CLOSED SESSION
C. RECONVENE INTO OPEN SESSION
D. REPORT OUT OF CLOSED SESSION
City Attorney: Council took no reportable action
V. POLICY AND ACTION

1. Adopt Reserve Management Policy
Brenda Olwin Presented

2. Reallocation of City Council Travel Funds for FY 2021-22 City Manager Jaime M. Fontes presented.

RESULT: ADOPT [UNANIMOUS]
MOTION BY: Gauthier
SECOND: Wallace-Jones
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones

3. Limited Duration Staffing Changes and Consulting Agreements to Advance Continuity of Fiscal Projects
Item presented by Brenda Olwin, Finance Director.

RESULT: APPROVE [UNANIMOUS]
MOTION BY: Abrica
SECOND: Gauthier
AYES: Romero, Abrica, Gauthier, Lopez, Wallace-Jones
VI. ADJOURNMENT
The meeting was adjourned at 9:24 p.m.

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Attachment: Draft Minutes 7-27-2021 (2111 : Minutes of the May 4, 2021- July 27,2021 Meetings)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Greg Henry, Senior Management Analyst
SUBJECT: Code of Ethics and Conduct for Elected and Appointed Officials - Advisory Bodies Review
Recommendation
By motion, require that all Board and Commission members review, sign and return to the City Attorney’s office the City’s Code of Ethics and Conduct for Elected and Appointed Officials.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 6: Create a Healthy and Safe Community
Background
On September 6, 2016, the City Council adopted the “City Council Rules of Procedure.” The City Council Rules of Procedure (“Rules of Procedure”) established conduct rules for how members of the City Council interact with one another and City staff. The Rules of Procedure also established guidelines for how City Council members are to interact with advisory body members, other government agencies, the media, and members of the public.

On June 1, 2021 the Council adopted Code of Ethics and Conduct for Elected and Appointed Officials (“Code of Conduct”) (attached). Ethics training is required by Government Code section 53234 et seq (AB 1234). The basic thrust of AB 1234 is to require covered officials to take two hours of training in ethics principles and laws every two years. The requirement applies to those elected or appointed officials who are compensated for their service or reimbursed for their expenses.

The Code of Conduct is separate from and in addition to the requirements of AB 1234. Since adoption the Code of Conduct has applied to all appointees of City Advisory Bodies (list of applicable Boards and Commissions attached) and the City Attorney has provided training to

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City Advisory Bodies, excluding the Senior Advisory Committee which cancelled their November meeting.

Analysis
While the Code of Conduct has applied to all appointees, staff are asking that the Council have all City Advisory Bodies agenized a review of the Code of Conduct for their next meeting and have all members return a signed copy of the Code of Conduct to the City Attorney’s Office within a week of that meeting. Staff are asking that the Council include submission of a signed copy of the Code of Code as a requirement of for holding appointment on a City Advisory Body. This will ensure that all appointees are fully aware of the requirements of their appointment.

Fiscal Impact
There is Fiscal Impact to this item.

Public Notice
N/A
Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

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EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: FY21-22 Q2 Treasury Report
Recommendation
Accept and file the Treasury Report for the Second quarter ended December 31, 2021.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Ø Priority #3: Increase Organizational Effectiveness and Efficiency Ø Priority #5: Improve Communication and Enhance Community Engagement Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. The Finance staff provides quarterly reporting to the City Council indicating the summary of investments for the period and denoting the ability of the City to meet its expenditure requirements for the next three months.

Analysis
This report covers primary cash and investments of the City. For investment purposes, City cash is pooled, except for bond proceeds, which are held by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund. However, all cash is segregated in the City’s accounting records.

As of December 31, 2021, the total deposit value of cash and investments equals $108,362,634. The book value of deposits equals $107,784,492 including outstanding checks and other minor adjustments of $565,778. The book market value totals $107,671,954 including an unrealized loss of $112,998 reflecting overall increases in treasury yields during the calendar year.

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Summary December 31, 2021
Average
Maturity
(YRS)
Average
Earnings
(QTR)
Deposit and
Book Value Market Value
Petty Cash n/a n/a $ 10,800 $ 10,800
Bank Checking n/a 0.05% $ 3,246,521 $ 3,246,521
Local Agency Investment Fund 0.93 0.21% $ 9,999,624 $ 9,974,016 San Mateo County Pool Investment 1.60 0.96% $ 95,105,689 $ 95,018,308 $ 108,362,634 $ 108,249,646
The table below reflects changes in rates since December 31, 2020 and compared to the previous month of November 2021 demonstrating an increase in both short-term and long-term Treasury yields from November 30, 2021 as well as from a year ago steepening of longer term yields across the curve.:

Dec-21 Nov-21 Dec-20
6-month Treasury Bill 0.19 0.10 0.09
2-year Treasury Note 0.73 0.52 0.13
5-Year Treasury Note 1.26 1.14 0.36
Compared to the prior quarter ended in September 2021, the FY 2021-22 second quarter (Q2) ending on December 31, 2021 total book value balance increased approximately $4.3M. The overall increase is mainly due to an increase in General Fund cash ($3.6M) attributed to approximately $8 million property tax revenue receipts in December.

The City’s portfolio is invested in the Local Agency Investment Fund (LAIF) and the San Mateo County Treasurer’s Pool. LAIF is a highly liquid investment pool operated by the State Treasurer, and the City has same-day access to the funds. The County Treasurer’s Pool is less liquid, and the maturity and diversification of the underlying securities which in normally functioning markets is generally expected to result in higher yield. City staff does not control or direct the underlying investment of funds and each pool is managed by the respective agency’s investment staff and oversight committee or board. September to December over quarter LAIF yields decreased from 0.22% to 0.21% and San Mateo County Pool average gross pool earnings decreased from 1.083% to 0.958%. San Mateo County Pool earnings are quoted on gross earnings.

Both LAIF and the County Pool fair value factors in the second quarter have dropped from

0.9999 to 0.9974 and from 1.0020 to 0.9991, respectively compared to the previous quarter.

This is mainly due to the increase trend in Treasury yields indicated in the table above.

Pursuant to California Government Code 53646 the City shall meet its expenditure requirements for the next six months.

Fiscal Impact
This report is informational.

Attachments

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1. Schedule A - Treasury Report QE Dec-21

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Average
Interest
Earnings

DEPOSIT AND
BOOK VALUE %
MARKET
VALUE
Days Years For QTR

1. Petty Cash na na 0.000% 10,800 0.0% 10,800

2. On Demand Deposits (Wells Fargo checking) na na 0.050% 3,246,521 3.0% 3,246,521

3. Local Agency Investment Fund (LAIF) 340 0.93 0.210% 9,999,624 9.2% 9,974,016

4. San Mateo County Pool Investment 584 1.60 0.958% 95,105,689 87.8% 95,018,308

0.863% 108,362,634 100.0% 108,249,646
General Fund (including petty cash of $10,800) 27,017,626 27,017,626 General Sub - Funds (Committed/Reserved) 11,296,058 11,296,058 City Funds Restricted and Committed 68,998,163 68,998,163 Successor Agency Trust 473,096 473,096
Unrealized Gain on Investment Pools (112,988) -
107,671,954 107,784,942
Checks Outstanding/Other AJE 565,778 565,778
565,778 565,778
108,249,646 108,350,720
CERTIFICATION:

Pursuant to Government Code Section 53646, the City will meet its expenditure requirements for the next six months. Total funds invested represent the consolidation of all fund types, and availability of certain funds is restricted by law.

Tomohito Oku 1/26/2022
Director of Finance Date
For Reporting Information Regarding Investment Pools:

LAIF http://www.treasurer.ca.gov/pmia‐laif/laif/index.asp San Mateo County Pool http://sanmateocountytreasurer.org/index.html Total Book Balance
Bank to Book Adjustments
Total Book Adjustment
Total Cash and Investment Portfolio
Category
Average Maturity
Cash and Investments
Total Cash and Investments on Deposit
Treasury Summary

CITY AND SUCCESSOR AGENCY OF EAST PALO ALTO

SUMMARY OF INVESTMENTS
For Quarter Ended December 31, 2021

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Attachment: Schedule A - Treasury Report QE Dec-21 (2098 : FY21-22 Q2 Treasury Report)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Elena Lee, Planning Manager
SUBJECT: Authorize Exception of the Travel and Training Reimbursement Policy for a Planning Commission Member
Recommendation
By motion, approve an exception to the Travel and Training Reimbursement Policy to reimburse a Planning Commissioner for lodging expenses for the 2022 Planning Commissioner Academy.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
➢ Priority #3: Increase Organizational Effectiveness and Efficiency Background
On November 19, 2013, the City Council adopted a policy regarding reimbursement for travel and training costs in connection to the official duties for the City’s Board and Commission members (Attachment 1). Recognizing the value of professional training, the Council provided funds for Commissioners for reasonable expenses related to training events and travel costs.

Official travel is defined as attendance at conferences, meetings, seminar or training sessions or travel for any other purpose in connection with official and essential business. Reasonable expenses would be “associated with travel, meals, lodging and other actual and necessary expenses associated with attending such events.” Accordingly, City Council approval is being requested for reimbursement request by a Planning Commissioner.

Analysis
The Planning Division has adopted a regular item in the division budget for the annual Planning Commissioners Academy held by the League of California Cities. Information on the Academy can be found at following website: https://www.calcities.org/detailpages/event/2022/03/16/default-calendar/planning-commissioners-academy. The purpose of this voluntary event is to provide valuable training and information about the roles and

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responsibilities of a planning commissioner. The Academy offers training for both new and experienced commissioners by providing a basic legal and practical framework, as well as networking opportunities with fellow commissioners. The event, held over three days, covers topics such as the California Environmental Quality Act (CEQA), how to prepare findings and conditions of approval, the planning commission’s role and responsibilities, diversity and inclusion, leadership, relationships between commission, staff, and city council, key legislative issues, and more. This is an opportunity for Commissioners to receive updates on recent laws and other issues that impact California. Last year’s event was held virtually due to the pandemic. This year’s event is being held in person only at March 16-18, 2022 in the City of San Ramon at the Marriot Hotel. Three Commissioners have registered for the academy this year. Consistent with the policy, the City has reimbursed all three Commissioners for their registration costs, which was a total of $1,875 or $625 each. Several Commissioners have attended in past years.

The policy also provides guidance for when lodging can be reimbursed by the City. It states “Local Accommodations. Except where necessary and where approved in advance by the City Council, when possible, at a publicly noticed meeting, Members will not be reimbursed for lodging expenditures incurred for events occurring within 60 miles radius of East Palo Alto except where the event begins before 8 a.m. or ends after 10 p.m.” A Commissioner has requested reimbursement for lodging for four nights, March 15-18, at the facility, Marriot San Ramon, where the event is being held. The reservation would be for one single occupancy room for a total of $615.61. Because the site is located at 2600 Bishop Drive in San Ramon and is less than 40 miles from East Palo Alto, City Council approval is necessary in order to authorize reimbursement for lodging costs.

The Commissioner’s request for an exception to the 60 miles radius for lodging reimbursement is based on ADA reasonable accommodations and medical restrictions. The Commissioner is under the care of a doctor due to chronic and permanent health issues that limit physical activity.

Authorizing reimbursement for lodging in this circumstance would allow the Commissioner to attend the Planning Commissioners Academy without a daily commute and is a necessary accommodation based on an existing health condition.

Fiscal Impact
The Planning Division’s annual budget includes $5,000 annually for the training reimbursement for the Planning Commissioners. If this accommodation is approved, these lodging costs would be accommodated in the regular budget. The total cost for all three Commissioners, including lodging, would total $2,490.61. Thus, there would be no additional fiscal impact beyond this budgeted item.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

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Attachments

1. Resolution 4474 - Board and Commission Travel Expenditure Policy

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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

3.4.a
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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

3.4.a
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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

3.4.a
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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

3.4.a
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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

3.4.a
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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

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Attachment: Resolution 4474 - Board and Commission Travel Expenditure Policy (2095 : Authorize Exception of the Travel and Training

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Tomohito Oku, Finance Director
Greg Henry, Senior Management Analyst
SUBJECT: Amendment No. 4 to Agreement with Badawi & Associates Recommendation
Adopt a Resolution:

1. Authorize the City Manager to execute Amendment No. 4 to the Agreement with Badawi & Associates extending the term to provide Fiscal Year (FY) 2021-22 independent audit services in an amount not to exceed $67,785;

2. Find that special circumstances exist to warrant dispensing with bid procedures pursuant to Section 2.84.070(D) of the East Palo Alto Municipal Code.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency Background
Government agencies are required by law to undertake an independent audit of the annual financial statements. The audit is performed by an independent firm, or individual, qualified and licensed to conduct such audits and express an opinion regarding whether the financial statements prepared by management are free of material misstatement and fairly present financial position in conformance with generally accepted accounting principles, and in compliance with the Government Accounts Standards Board (GASB) statements. While management is responsible for the fair presentation of the financial statements, an annual audit provides an independent, professional examination of the financial records, accounts, and internal controls of an entity’s accounting records.

California Government Code Section 53891 requires each local agency to provide an annual report of financial transactions to the State Controller’s Office. Such report is to contain data

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from audited financial statements prepared in accordance with generally accepted accounting principles.

California Government Code Section 12410.6 further provides that local agency audits shall be conducted by a certified public accountant or public accountant licensed by, and in good standing with, the California Board of Accountancy. The statute also requires that a local agency may not employ a public accounting firm to provide such services if the lead or coordinating audit partner having primary responsibility for the audit has performed audit services for the local agency for six consecutive fiscal years.

Additionally, the Government Finance Officers Association (GFOA), an association whose mission is to advance excellence in state and local government financial management, has issued recommendations regarding audit procurement best practices, including that governmental entities enter into multi-year agreements of at least five years when obtaining the services of independent auditors. This recommendation is made in recognition of the gains in efficiency and potential cost reduction due to allowing for greater continuity and minimizing the potential for disruption given that such audits entail significant hours to obtain knowledge and support the basis for issuing an independent opinion on the financial statements.

Analysis
In May 2014, the City concluded an extensive, competitive bid process to select an independent auditor. Upon evaluating all proposals based upon technical experience, performance, and client references; staff recommended Badawi & Associates. Based on such, the City approved a three-year agreement with authority to extend the services for two additional annual periods. Last year the City approved a contract amendment for an additional one-year period through the fiscal year audit ending June 30, 2021.

Badawi & Associates contractual audit costs during the contract period are as follows:

Fiscal Year Amount
FY2013-14 29,820
FY2014-15 61,615
FY2015-16 63,463
FY2016-17 63,463
FY2017-18 63,463
FY2018-19 63,850
FY2019-20 64,785
FY2020-21 67,785
In 2014, staff iterated a policy intention to solicit audit services every five years. As indicated from the GFOA best practices cited above, changing auditors frequently is a substantial, costly, and time-consuming organizational undertaking, and determining the optimal length of time to engage an independent audit firm ought to include consideration of several factors.

Staff is seeking Council approval to extend the agreement with Badawi & Associates for one additional year to perform independent audit services for the fiscal year ending June 30, 2022 due to the current COVID-19 pandemic and remote work environment as well as the Enterprise Resource Program (ERP).

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If an Request-for-Proposal (RFP) bid process were to result in hiring a new audit firm, the process would involve substantial communication, information exchange, and work often referred as “start-up” effort required for a new firm to understand and document the City’s systems, practices, and procedures. The unusual and extended nature of the COVID-19 pandemic remote work and social distancing circumstances warrant dispensing with bid procedures pursuant to section 2.84.070(D) of the East Palo Alto Municipal Code.

Staff does not engage this request lightly or easily; however, the benefits in consistency and stability during the Pandemic and during the ERP implementation indicate this is a worthy path to pursue and meets the requirements of the California Government Code Section 12410.6.

Badawi & Associates has provided consistent, timely, and quality audit services to the City.

The firm is a member of the AICPA Peer Review Program - Governmental Audit Quality Center. Staff confirmed the audit firm, and proposed audit partner (Mitesh Desai) is currently licensed and in “clear” status with the California State Board of Accountancy. The firm appropriately rotated the audit partner during the contract service period as required by California Government Code 12410.6 cited above, and the firm may perform audit services over the additional audit period (and beyond).

The City is in the process of implementing it’s new ERP which will dramatically change the City audit process and Annual Comprehensive Financial Report (ACFR). It makes sense for the City to issue and RFP and potentially enlist a new auditing firm for the audit for Fiscal Year 2022-23. In particular, Badawi and Associates currently maintain and develop the tables for the City’s ACFR. It is anticipated that with the new ERP, staff will take this over. So, for this Fiscal Year, the added staff time needed to develop the ACFR with a new firm would slow implementation of the ERP.

Fiscal Impact
Proposed audit costs are reasonable based upon past, competitively bid payments for such services. The City will incur cost for services for the fiscal year (FY) 2021-22 in an amount not to exceed $67,785.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Attachments

1. Resolution Amend 4 with Badawi and Associates

2. City of East Palo Alto 2022 - Pricing Proposal

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1 of 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT WITH BADAWI & ASSOCIATES EXTENDING THE TERM TO PROVIDE FISCAL YEAR 2021-22 INDEPENDENT AUDIT SERVICES FOR AN AMOUNT NOT TO EXCEED $67,785 WHEREAS, California Government Code Section 53891 requires each local agency to provide an annual report of financial transactions to the State Controller’s Office containing data from audited financial statements prepared in accordance with generally accepted accounting principles; and WHEREAS, California Government Code Section 12410.6 requires that local agency audits shall be conducted by a certified public accountant or public accountant licensed by, and in good standing with, the California Board of Accountancy; and WHEREAS, in May 2014, the City of East Palo Alto (“City”) concluded an extensive, competitive bid process and awarded a contract agreement to Badawi & Associates for a three-year period, with options to extend for two additional annual periods and in October 2018, the City approved an extension of the agreement terms for two additional annual periods; and WHEREAS, Badawi & Associates has provided consistent, timely, and quality audit services to the City during the past seven years, and is currently in good standing with the California State Board of Accountancy; and
WHEREAS, the City is currently in a sustained local emergency due to the COVID-19 pandemic; and
WHEREAS, significant operational efficiencies may be achieved through extending the independent audit agreement with Badawi & Associates and the firm remains in good standing with the California State Board of Accountancy; and
WHEREAS, the proposed cost for the services to be provided is reasonable in relation to the competitively bid prices currently paid.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Authorizes the City Manager to execute Amendment No. 4 to the Agreement with Badawi & Associates extending the term to provide Fiscal Year 2021-22 independent audit services for an amount not to exceed $67,785, in a form approved by the City Attorney; and

2. Finds that special circumstances exist to warrant dispensing with bid procedures pursuant to section 2.84.070(D) of the East Palo Alto Municipal Code.

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Attachment: Resolution Amend 4 with Badawi and Associates (2116 : Amendment No. 4 to Agreement with Badawi & Associates) 2 of 2
PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Rubin Abrica, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk Valerie J. Armento, Interim City Attorney

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Attachment: Resolution Amend 4 with Badawi and Associates (2116 : Amendment No. 4 to Agreement with Badawi & Associates) City of
East Palo Alto

PRICING PROPOSAL
For Professional Auditing Services
for the City of East Palo Alto
For fiscal year ending June 30, 2022
January 31, 2022
Contact Person:

Ahmed Badawi, CPA
Badawi & Associates
Certified Public Accountants
2855 Telegraph Avenue, Suite 312
Berkeley, CA 94705
Phone: (510) 768-8244
Fax: (510) 768-8249
E-mail: [email protected]

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Attachment: City of East Palo Alto 2022 - Pricing Proposal (2116 : Amendment No. 4 to Agreement with Badawi & Associates)

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Attachment: City of East Palo Alto 2022 - Pricing Proposal (2116 : Amendment No. 4 to Agreement with Badawi & Associates) City of East Palo Alto Pricing Proposal
1 Name of Firm and Certification
Name of Firm: Badawi & Associates
Address: 2855 Telegraph Avenue, Suite 312
City, State, Zip: Berkeley, CA 94705
Contact Name: Ahmed Badawi
Contact Telephone Number(s): 510-768-8244
Contact Fax Number(s): 510-768-8249
Contact E-mail Address: [email protected]
I, the undersigned, certify I am duly authorized to represent the above named firm and am empowered to submit this bid. In addition, I certify I am authorized to contract with the City of East Palo Alto on behalf of the above named firm.

President January 31, 2022
Signature Title Date
Ahmed M. Badawi
___________________________________
Name (print)

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Attachment: City of East Palo Alto 2022 - Pricing Proposal (2116 : Amendment No. 4 to Agreement with Badawi & Associates) City of East Palo Alto Pricing Proposal
2 Our fees are firm fixed prices that are based on an estimate of 528 hours to perform procedures necessary to provide the requested services. In determining our fees, we understand that the City’s records will be in condition to be audited; that is, transactions will be properly recorded in the general ledger and subsidiary records, these accounting records and the original source documents will be readily available to use, we will be furnished with copies of bank reconciliations, and other reconciliations and analyses prepared by the City and City personnel will be reasonably available to explain procedures, prepare audit correspondence and obtain files and records.

Circumstances may arise during the engagement that may significantly affect the targeted completion dates and our fee estimate. As a result, additional fees may be necessary, which we will communicate and discuss with the City. Such circumstances include but are not limited to the following:

1. Changes to the timing of the engagement at your request. Changes to the timing of the engagement usually require reassignment of personnel used by Badawi & Associates (“the Firm”) in the performance of services hereunder. However, because it is often difficult to reassign individuals to other engagements, the Firm may incur significant unanticipated costs Service
2022
Hours 2022
City Audit and Related Reports 366 $ 47,105
Single Audit and Related Reports 83 10,650
Measure A 12 1,540
Measure C 6 800
Measure HH 12 1,500
Measure W 12 1,500
GANN Limit Review Report 3 390
State Controller's Reports 34 4,300
Total Cost 528 $ 67,785
Audit Work Cost Proposal Form
Position Hours
Standard
Hourly
Rates
Quoted
Hourly
Rates
Quoted
Fee
Partner 52 250 $ 200$ 10,400 $
Audit Manager 114 200 180 20,520
Audit Senior 154 160 120 18,480
Professional Audit Staff 173 130 95 16,435
Administrative Assistant 26 100 75 1,950
Total 528 $ 67,785
Schedule of Rates and Estimated Hours of Each Labor Class For Fiscal Year 2021/22 Professional Audit Services

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Attachment: City of East Palo Alto 2022 - Pricing Proposal (2116 : Amendment No. 4 to Agreement with Badawi & Associates) City of East Palo Alto Pricing Proposal
3 2. All requested schedules are not (a) provided by the accounting personnel on the date requested, (b) completed in a format acceptable to the Firm (c) mathematically correct, or (d) in agreement with the appropriate underlying records (e.g., general ledger accounts). The Firm will provide the accounting personnel with a separate listing of required schedules and deadlines.

3. Weaknesses in the internal control structure.

4. Significant new issues or unforeseen circumstances as follows:
a. New accounting issues that require an unusual amount of time to resolve. b. Changes or transactions that occur prior to the issuance of our report. c. Changes in the City’s accounting personnel, their responsibilities, or their availability. d. Changes in auditing requirements set by regulators.

5. Significant delays in the accounting personnel’s assistance in the engagement or delays by them in reconciling variances as requested by the Firm. All invoices, contracts and other documents which we will identify for the City, are not located by the accounting personnel or made ready for our easy access.

6. A significant level of proposed audit adjustments is identified during our audit.

7. Changes in audit scope caused by events that are beyond our control.

8. Untimely payment of our invoices as they are rendered.

3.5.b
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Attachment: City of East Palo Alto 2022 - Pricing Proposal (2116 : Amendment No. 4 to Agreement with Badawi & Associates) City of East Palo Alto Pricing Proposal
4 Rates for Additional Professional Services:

Any services outside the scope of our engagement will be promptly identified before the services are rendered. Upon mutual agreement, the out-of-scope services will be separately billed at our standard hourly rates. While it can be difficult to simply state hourly rates, as often times the needs of the client and the specific tasks directly impact the billing rates for our services, we want to provide the following information regarding our published billing rates:

Position Hourly Rate
Partner $ 250
EQR 220
Manager 200
Senior 160
Staff 130
Admin. 100
A client relationship with the City will be of great value to our Firm and we welcome the opportunity to develop a long-term relationship with the City. We are committed to:
 Rendering the highest standard of service.
 Developing a long-term working relationship dedicated to meeting the needs of the City.  Assisting the City in operational issues.
 Producing a quality end-product.

We have the technical qualifications and experience to provide the level of service desired and expected by the City and stand ready to provide our knowledge and experience for the benefit of your organization.

We would like to express our appreciation to the City and to its Staff for allowing us the opportunity to submit a proposal to perform professional auditing services. We are available, at your convenience, to discuss any aspects of our proposal.

Thank you for allowing us to present our Firm to you.
* * * * * * * * * * * * * * * * *

3.5.b
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Attachment: City of East Palo Alto 2022 - Pricing Proposal (2116 : Amendment No. 4 to Agreement with Badawi & Associates)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: James Colin, Executive Assistant
SUBJECT: Mayoral Committee Appointments and Assignments Recommendation
Confirm the City Council appointments and assignment list and direct staff to notify affected agencies.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 5: Improve Communication and Enhance Community Engagement Background
Individual members of the City Council represent the City of East Palo Alto on various local and regional boards, committees, and commissions. A fully updated appointment list needs to be updated to reflect council changes. Attachment 1 to the staff report notes the current appointments the City Council will consider filling.

Attachments

1. Mayor Appointments 2022 (002)

3.6 Packet Pg. 67
From: Ruben Abrica, Mayor
To: Council and Staff
Re: Mayoral Committee Appointments
Under the authority as Mayor, I am making the following Council appointments to represent the City of East Palo Alto In regional Agencies and Joint Power Authorities (JPAs), as well as temporary ‘Ad Hoc’ internal committees A. Regional Agencies Representative Alternate

1. Association of Bay Area Governments Abrica Romero

2. Bay Area Water Supply and Conservation Agency Lopez N/A

3. City and County Association of Governments Gauthier Wallace-Jones

4. Commute.Org (Peninsula Congestion Relief Alliance) Romero Lopez

5. Peninsula Clean Energy JPA Romero Wallace-Jones

6. Recycled Water Advisory Committee (part of Valley Water District) Gauthier Romero

7. Re-Think Waste Abrica Gauthier

8. San Francisquito Creek JPA Abrica Gauthier

9. San Mateo County Libraries JPA Wallace-Jones Lopez

10. San Mateo County Office of Emergency Services Gauthier Abrica

11. San Mateo County Mosquito and Vector Control (representative not required to be on Council) Donna Rutherford B. Temporary ‘Ad Hoc’ Committees

1. Senior Center Inc. Abrica Wallace-Jones

2. Ravenswood School District Wallace-Jones Lopez
C. Mayor and Vice Mayor. The Mayor and Vice Mayor meet as part of the Agenda committee and as needed to follow up on Issues. On the Vaccinations update meetings I am asking Council member Romero to replace me, as I have other meetings to attend and to allow continuity, together with Vice Mayor Gauthier.

3.6.a
Packet Pg. 68
Attachment: Mayor Appointments 2022 (002) (2110 : Mayoral Committee Appointments and Assignments)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Tomohito Oku, Finance Director
Ana Maria Torres, Management Analyst II
SUBJECT: Annual Classification Plan and Compensation Schedule for FY 2021-22 Recommendation
Adopt two Resolutions:

Adopting the FY 2021-22 Classification Plan; and
Adopting the FY 2021-22 Compensation Schedule.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 5: Improve Communication and Enhance Community Engagement Background
Compensation consisting of salary and benefits paid to employees of the City of East Palo Alto is governed by the City’s municipal code, personnel policies, negotiated and authorized memoranda of understanding with the three employee bargaining units (MEA, SEIU, POA), authorized compensation for unrepresented employees, and authorized contractual agreements with the City Manager and City Attorney. As a member of the California Public Employees’ Retirement System (CalPERS), the City also is subject to applicable provisions of the Public Employee Retirement Law (PERL) referenced in the California Government Code and the California Code of Regulations.

In accordance with East Palo Alto Municipal Code §2.8.110, and as further codified in the City’s Personnel Policies and Procedures approved by the City Council on August 28, 1985 (Resolution #00210) Rule 3.9.01 states that “annually, the City Council shall establish the pay range and steps assigned to each classification in

3.7 Packet Pg. 69
the City service.” The City maintains a Classification and Compensation Schedule inclusive of all authorized employee classifications. This includes the salary ranges that depict salary steps associated with such authorized classifications.

The City is presenting for adoption of the Fiscal Year 2021-22 City of East Palo Alto Classification Plan and Compensation Schedule reflecting previously approved changes to employee classifications and to reflect previously authorized and budgeted compensation of approved classifications.

Analysis
In addition to local policy requirements, Title 2 of the California Code of Regulations (CCR) §570.5 requires the City adopt a publicly available pay schedule for purposes of determining the amount of “compensation earnable” pursuant to California Government Code §20630, §20636, and §20636.1. Generally, compensation earnable is calculated using employee payrate and special compensation earned while working for the contracting agency (the City).

It is paramount to have a properly adopted and administered pay schedule to assure both citizen transparency and the accuracy of employee retirement benefits.

The City’s Classification and Compensation Schedule is required to meet eight criteria contained in CCR §570.5. The governing body (City Council) must approve and adopt the pay schedule as a standalone document detailing the pay rates for each employee position. The schedule must be publicly accessible, and available for auditing purposes for at least 5 years. The schedule also is required to include the following: position title; payrate for each position (ranges or steps); the time base for how pay is calculated (i.e., hourly, bi-weekly, etc.); payrate effective date and any applicable revision dates; and, the schedule may not reference another document in lieu of disclosing the payrate.

During the year, Council approved four positions and compensation schedules noted below:
a. Position 1 (effective July 25, 2021): Implementation of Senior Management Analyst (7/20/21);
b. Position 2 (effective August 8, 2021): Implementation of Housing & Economic Development Manager (7/27/21);
c. Position 3 (effective August 8, 2021): Implementation of Recreation Programs Coordinator LTD (7/27/21);
d. Position 4 (effective September 12, 2021): Implementation of the part time Racial and Identity Profiling Act (RIPA) Management Analyst I (9/7/21).

The Human Resources Division is typically tasked with administering and assuring the annual adoption of the City Classification and Compensation Schedule. Due to the lack of personnel, and the extended and complex bargaining agreements with SEIU, MEA, and POA, the Finance Department is temporarily providing oversight and assurance over the Annual Classification and Compensation Schedules. To remain in compliance with City compensation ordinance, personnel policies, and CCR §570.5, staff is presenting the FY 2021-22 annual Classification and Compensation schedule.

FY 2021-22 Summary:

3.7 Packet Pg. 70
a. Implementation of approved Equity Adjustments for Management Employees’ Association (MEA) members effective the first full pay period following July 1, 2021 (effective July 11, 2021);
b. Implementation of approved COLA and Equity Adjustment for Police Officer’s Association (POA) members effective the first full pay period in November (effective November 14, 2021);
c. Implementation of approved Equity Adjustments for Service Employees International Union (SEIU) members effective the first full pay period following the completion of both Union Ratification and City Council Adoption (effective November 28, 2021);
d. Implementation of approved COLAs for Service Employees International Union (SEIU) members, Management Employees’ Association (MEA) members, nonrepresented, non-contractual classifications effective the first full pay period after January 1, 2021, including approved compensation changes on the following effective dates (effective January 9, 2022);
i. Effective January 9, 2022: Implementation of approved Equity Adjustments for non-represented, non-contractual classifications.

Fiscal Impact
No fiscal impact associated with approval of the schedules.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Attachments

1. RESOLUTION for Classification Plan

2. Exhibit A Classification Plan

3. RESOLUTION for Compensation Schedule

4. Exhibit A FY 2021-22 Compensation Schedule

3.7 Packet Pg. 71
Vv
RESOLUTION NO. XX – 2022

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
APPROVING THE FISCAL YEAR 2021-2022 CLASSIFICATION PLAN FOR ALL CITY

CLASSIFICATIONS
WHEREAS, East Palo Alto Municipal Code Section 2.8.050A requires preparation, installation, revision and maintenance of a position classification plan covering all positions in the competitive service, including employment standards and qualifications for each class; and WHEREAS, City Personnel Policies and Procedures Section 3.4.02 requires the Personnel Officer to administer the Classification Plan and review and allocate each position to its proper class and salary range; and
WHEREAS, the budgeted Classification Plan for FY2021-22 consists of 117.75 positions; and WHEREAS, the City Council finds and determines that herein-referenced FY 2021-2022 Classification Plan establish total budgeted and planned positions (i.e. the Classification Plan); in accordance with local and State requirements.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY approves the FY 2021-2022 Classification Plan, as set forth in Exhibit A, attached hereto and incorporated herein by this reference.

PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
, City Clerk Valerie J. Armento, Interim City Attorney

3.7.a
Packet Pg. 72
Attachment: RESOLUTION for Classification Plan (2106 : FY 2021-22 Compensation Plan and Schedule) FTE's
FY 2021-22
FTE's
FY 2021-22
City Council Community and Economic Development (Cont'd) a. Council Member 5.00 Housing/Econ Division
a. Housing & Econ Dev Manager 1.00
City Attorney's Office b. RSP Administrator 1.00
a. City Attorney 1.00 c. Housing Project Manager 1.00
b. Deputy City Attorney I/II 1.00 d. RSP Coordinator II 1.00 c. Legal Assistant 1.00 4.00

3.00 Planning Division
a. Planning Manager 1.00
City Manager's Office b. Senior Planner 1.00
a. City Manager 1.00 c. Associate Planner 1.00
b. Assistant City Manager 1.00 d. Assistant/Associate Planner 1.00 c. Sr. Management Analyst 1.00 4.00
d. Executive Assist. to City Mgr 1.00
Human Resources Division Public Works
a. Human Resources Manager 1.00 Administration Division b. Human Resources Assistant 1.00 a. Public Works Director 1.00

6.00 b. Administrative Assistant 1.00
City Clerk's Office c. Management Analyst 1.00
a. City Clerk 1.00 d. Environmental Service Aide 1.45

4.45 Administrative Services Engineering Division
Administration Division a. City Engineer 1.00
a. Administrative Svcs Director 1.00 b. Senior Engineer 1.00 b. Grants Coordinator 1.00 c. Associate Engineer 1.00
c. Office Assistant 1.00 d. Assistant/Associate Civil Engineer 1.00

3.00 e. Public Works Inspector 1.00
Community Services Division 5.00
a. Community Services Manager 1.00 Maintenance Division b. Recreation Coordinator 1.00 a. Maintenance Manager 1.00 c. Recreation Leader II (2 PT) 0.90 b. Maintenance Worker I 4.00 d. Van Driver (2 PT) 1.00 c. Maintenance Worker II 4.00 e. Nutrition Site Supervisor (1 PT) 0.75 d. Maintenance Worker III 2.00 f. Kitchen Aide (1 PT) 0.50 e. Secretary I 1.00

5.15 12.00
Finance Police
a. Finance Director 1.00 Administration Division
b. Financial Services Manager 1.00 a. Police Chief 1.00 c. Management Analyst II 1.00 b. Administrative Manager 1.00 d. Accountant I/II 1.00 c. Police Sergeant 1.00
e. Accounting Technician I/II 2.00 d. Police Records Supervisor 1.00

6.00 e. Police Records Clerk I/II 4.00
f. Police Property Officer 1.00
Community and Economic Development 9.00
Administration Division
a. Community Dev Director 1.00 Investigations Division
b. Management Analyst 1.00 a. Commander 1.00
c. Secretary II 1.00 b. Police Officer 6.00
d. Office Assistant 1.00 c. Community Services Officer 1.00

4.00 d. Community Service Aide (6 PT) 2.70
e. Cold Case Investigator 0.45
Building Services Division 11.15
a. Chief Building Official 1.00 Operations Division
b. Building Inspector 1.00 a. Commander 1.00
c. Building Permit Technician 2.00 b. Police Sergeant 4.00 d. Code Enforcement Officer II 3.00 c. Police Officer 23.00

7.00 28.00
Total Authorized FTE's 117.75

CITY OF EAST PALO ALTO
FY 2021-22 Classification Plan

3.7.b
Packet Pg. 73
Attachment: Exhibit A Classification Plan (2106 : FY 2021-22 Compensation Plan and Schedule) Vv
RESOLUTION NO. XX – 2022

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
APPROVING THE FISCAL YEAR 2021-2022 CLASSIFICATION PLAN FOR ALL CITY

CLASSIFICATIONS
WHEREAS, City Personnel Policies and Procedures Section 3.4.02 requires the Personnel Officer to review and allocate each position to its proper class and salary range; and WHEREAS, City Personnel Policies and Procedures Section 3.9.02 requires the City Personnel Officer to recommend and publish a pay plan annually to the City Council for consideration, and such plan is referred as the Compensation Schedule and establishes the pay range and steps assigned to each classification in the City Service; and
WHEREAS, Title 2 of the California Code of Regulations (CCR) §570.5 requires the City adopt a publicly available pay schedule for purposes of determining the amount of compensation earnable pursuant to California Government Code §20630, §20636, and §20636.1; and WHEREAS, the City Council finds and determines that herein-referenced FY 2021-2022 position title, payrate for each position (ranges or steps), the time base for how pay is calculated, payrate effective date and any applicable revision dates (i.e. the Compensation Schedule) in accordance with local and State requirements.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY approves the FY 2021-2022 Classification Plan, as set forth in Exhibit A, attached hereto and incorporated herein by this reference.

PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:
, City Clerk Valerie J. Armento, Interim City Attorney

3.7.c
Packet Pg. 74
Attachment: RESOLUTION for Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule) Accountant I (SEIU)
Step A Step B Step C Step D Step E
Hourly 32.3509 33.9685 35.6669 37.4502 39.3227
Bi-Weekly 2,588.07 2,717.48 2,853.35 2,996.02 3,145.82
Monthly 5,607.49 5,887.87 6,182.26 6,491.37 6,815.94
Annual 67,289.90 70,654.39 74,187.11 77,896.47 81,791.29 Accountant I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 33.3214 34.9875 36.7369 38.5737 40.5024
Bi-Weekly 2,665.72 2,799.00 2,938.95 3,085.90 3,240.19
Monthly 5,775.72 6,064.50 6,367.73 6,686.11 7,020.42
Annual 69,308.59 72,774.02 76,412.73 80,233.36 84,245.03 Accountant II (SEIU)
Step A Step B Step C Step D Step E
Hourly 35.7434 37.5306 39.4071 41.3775 43.4463
Bi-Weekly 2,859.47 3,002.45 3,152.57 3,310.20 3,475.71
Monthly 6,195.53 6,505.30 6,830.57 7,172.09 7,530.70
Annual 74,346.30 78,063.62 81,966.80 86,065.14 90,368.40 Accountant II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 36.8157 38.6565 40.5893 42.6188 44.7497
Bi-Weekly 2,945.26 3,092.52 3,247.15 3,409.50 3,579.98
Monthly 6,381.39 6,700.46 7,035.48 7,387.26 7,756.62
Annual 76,576.69 80,405.53 84,425.80 88,647.09 93,079.45 Accountant Senior (MEA)
Step A Step B Step C Step D Step E
Hourly 41.5718 43.6504 45.8329 48.1246 50.5308
Bi-Weekly 3,325.75 3,492.03 3,666.64 3,849.97 4,042.47
Monthly 7,205.78 7,566.07 7,944.38 8,341.60 8,758.67
Annual 86,469.40 90,792.87 95,332.52 100,099.14 105,104.10 Accountant Senior (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 42.8190 44.9599 47.2079 49.5683 52.0467
Bi-Weekly 3,425.52 3,596.79 3,776.63 3,965.47 4,163.74
Monthly 7,421.96 7,793.05 8,182.71 8,591.84 9,021.44
Annual 89,063.48 93,516.66 98,192.49 103,102.12 108,257.22 Account Technician I (SEIU)
Step A Step B Step C Step D Step E
Hourly 27.0315 28.3830 29.8022 31.2923 32.8569
Bi-Weekly 2,162.52 2,270.64 2,384.18 2,503.38 2,628.55
Monthly 4,685.45 4,919.73 5,165.71 5,424.00 5,695.20
Annual 56,225.45 59,036.72 61,988.56 65,087.99 68,342.39

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)

3.7.d
Packet Pg. 75
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Account Technician I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 27.8424 29.2345 30.6963 32.2311 33.8426
Bi-Weekly 2,227.39 2,338.76 2,455.70 2,578.49 2,707.41
Monthly 4,826.02 5,067.32 5,320.68 5,586.72 5,866.05
Annual 57,912.21 60,807.82 63,848.22 67,040.63 70,392.66 Account Technician II (SEIU)
Step A Step B Step C Step D Step E
Hourly 29.0588 30.5118 32.0374 33.6392 35.3212
Bi-Weekly 2,324.71 2,440.94 2,562.99 2,691.14 2,825.69
Monthly 5,036.86 5,288.71 5,553.14 5,830.80 6,122.34
Annual 60,442.36 63,464.48 66,637.70 69,969.59 73,468.07 Account Technician II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 29.9306 31.4271 32.9985 34.6484 36.3808
Bi-Weekly 2,394.45 2,514.17 2,639.88 2,771.87 2,910.47
Monthly 5,187.97 5,447.37 5,719.74 6,005.72 6,306.01
Annual 62,255.63 65,368.41 68,636.83 72,068.67 75,672.11 Administrative Assistant (SEIU)
Step A Step B Step C Step D Step E
Hourly 32.4246 34.0458 35.7481 37.5355 39.4123
Bi-Weekly 2,593.97 2,723.67 2,859.85 3,002.84 3,152.98
Monthly 5,620.26 5,901.28 6,196.34 6,506.16 6,831.47
Annual 67,443.16 70,815.32 74,356.08 78,073.89 81,977.58 Administrative Assistant (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 33.3973 35.0672 36.8206 38.6616 40.5947
Bi-Weekly 2,671.79 2,805.38 2,945.64 3,092.93 3,247.57
Monthly 5,788.87 6,078.31 6,382.23 6,701.34 7,036.41
Annual 69,466.45 72,939.78 76,586.77 80,416.10 84,436.91 Administrative Grants Coordinator (SEIU)
Step A Step B Step C Step D Step E
Hourly 35.4022 37.1723 39.0309 40.9825 43.0316
Bi-Weekly 2,832.18 2,973.78 3,122.47 3,278.60 3,442.53
Monthly 6,136.38 6,443.20 6,765.36 7,103.63 7,458.81
Annual 73,636.56 77,318.39 81,184.31 85,243.52 89,505.70 Administrative Grants Coordinator (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 36.4643 38.2875 40.2018 42.2119 44.3225
Bi-Weekly 2,917.14 3,063.00 3,216.15 3,376.95 3,545.80
Monthly 6,320.47 6,636.49 6,968.32 7,316.74 7,682.57
Annual 75,845.66 79,637.94 83,619.84 87,800.83 92,190.87

3.7.d
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Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Administration Services Director (Executive )
Step A Step B Step C Step D Step E
Hourly 66.7931 70.1327 73.6394 77.3213 81.1874
Bi-Weekly 5,343.45 5,610.62 5,891.15 6,185.71 6,494.99
Monthly 11,577.47 12,156.34 12,764.16 13,402.36 14,072.48 Annual 138,929.60 145,876.08 153,169.88 160,828.37 168,869.79 Administration Services Director (Executive ) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 68.7969 72.2367 75.8485 79.6410 83.6230
Bi-Weekly 5,503.75 5,778.94 6,067.88 6,371.28 6,689.84
Monthly 11,924.79 12,521.03 13,147.08 13,804.44 14,494.66 Annual 143,097.48 150,252.36 157,764.98 165,653.22 173,935.89 Assistant City Manager (Executive )
Step A Step B Step C Step D Step E
Hourly 84.1332 88.3399 92.7569 97.3947 102.2645
Bi-Weekly 6,730.66 7,067.19 7,420.55 7,791.58 8,181.16
Monthly 14,583.09 15,312.25 16,077.86 16,881.75 17,725.84 Annual 174,997.13 183,746.98 192,934.33 202,581.05 212,710.10 Assistant City Manager (Executive ) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 86.6572 90.9901 95.5396 100.3166 105.3324
Bi-Weekly 6,932.58 7,279.21 7,643.17 8,025.33 8,426.59
Monthly 15,020.59 15,771.62 16,560.20 17,388.21 18,257.62 Annual 180,247.04 189,259.39 198,722.36 208,658.48 219,091.41 Assistant Engineer (SEIU)
Step A Step B Step C Step D Step E
Hourly 38.8284 40.7698 42.8083 44.9487 47.1961
Bi-Weekly 3,106.27 3,261.58 3,424.66 3,595.90 3,775.69
Monthly 6,730.25 7,066.76 7,420.10 7,791.11 8,180.66
Annual 80,763.01 84,801.16 89,041.22 93,493.28 98,167.94 Assistant Engineer (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 39.9932 41.9929 44.0925 46.2972 48.6120
Bi-Weekly 3,199.46 3,359.43 3,527.40 3,703.77 3,888.96
Monthly 6,932.16 7,278.77 7,642.70 8,024.84 8,426.08
Annual 83,185.90 87,345.20 91,712.46 96,298.08 101,112.98 Assistant Planner (SEIU)
Step A Step B Step C Step D Step E
Hourly 38.1547 40.0624 42.0655 44.1688 46.3772
Bi-Weekly 3,052.37 3,204.99 3,365.24 3,533.50 3,710.18
Monthly 6,613.48 6,944.15 7,291.36 7,655.92 8,038.72
Annual 79,361.71 83,329.80 87,496.28 91,871.10 96,464.65

3.7.d
Packet Pg. 77
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Assistant Planner (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 39.2993 41.2643 43.3275 45.4939 47.7686
Bi-Weekly 3,143.94 3,301.14 3,466.20 3,639.51 3,821.48
Monthly 6,811.88 7,152.47 7,510.10 7,885.60 8,279.88
Annual 81,742.56 85,829.69 90,121.17 94,627.23 99,358.59 Associate Engineer (SEIU)
Step A Step B Step C Step D Step E
Hourly 44.9487 47.1962 49.5560 52.0338 54.6355
Bi-Weekly 3,595.90 3,775.69 3,964.48 4,162.70 4,370.84
Monthly 7,791.12 8,180.67 8,589.71 9,019.19 9,470.15
Annual 93,493.40 98,168.07 103,076.47 108,230.30 113,641.81 Associate Engineer (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 46.2972 48.6121 51.0427 53.5948 56.2746
Bi-Weekly 3,703.78 3,888.97 4,083.41 4,287.58 4,501.96
Monthly 8,024.85 8,426.09 8,847.40 9,289.77 9,754.26
Annual 96,298.20 101,113.11 106,168.77 111,477.21 117,051.07 Associate Planner (SEIU)
Step A Step B Step C Step D Step E
Hourly 41.1829 43.2420 45.4041 47.6743 50.0580
Bi-Weekly 3,294.63 3,459.36 3,632.33 3,813.95 4,004.64
Monthly 7,138.36 7,495.28 7,870.05 8,263.55 8,676.73
Annual 85,660.36 89,943.38 94,440.55 99,162.58 104,120.71 Associate Planner (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 41.7166 43.8024 45.9925 48.2922 50.7068
Bi-Weekly 3,337.33 3,504.19 3,679.40 3,863.37 4,056.54
Monthly 7,230.88 7,592.42 7,972.04 8,370.64 8,789.18
Annual 86,770.52 91,109.05 95,664.50 100,447.73 105,470.11 Associate Planner (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 42.9681 45.1165 47.3723 49.7409 52.2280
Bi-Weekly 3,437.45 3,609.32 3,789.79 3,979.28 4,178.24
Monthly 7,447.80 7,820.19 8,211.20 8,621.76 9,052.85
Annual 89,373.64 93,842.32 98,534.44 103,461.16 108,634.22 Building Inspector I (SEIU)
Step A Step B Step C Step D Step E
Hourly 37.4647 39.3380 41.3049 43.3701 45.5386
Bi-Weekly 2,997.18 3,147.04 3,304.39 3,469.61 3,643.09
Monthly 6,493.89 6,818.58 7,159.51 7,517.49 7,893.36
Annual 77,926.67 81,823.00 85,914.15 90,209.86 94,720.36

3.7.d
Packet Pg. 78
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Building Inspector I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 38.5887 40.5181 42.5440 44.6712 46.9048
Bi-Weekly 3,087.10 3,241.45 3,403.52 3,573.70 3,752.38
Monthly 6,688.71 7,023.14 7,374.30 7,743.01 8,130.16
Annual 80,264.47 84,277.69 88,491.58 92,916.16 97,561.97 Building Inspector II (SEIU)
Step A Step B Step C Step D Step E
Hourly 41.9552 44.0530 46.2556 48.5684 50.9968
Bi-Weekly 3,356.42 3,524.24 3,700.45 3,885.47 4,079.74
Monthly 7,272.23 7,635.85 8,017.64 8,418.52 8,839.45
Annual 87,266.82 91,630.16 96,211.67 101,022.25 106,073.36 Building Inspector II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 43.2139 45.3745 47.6433 50.0254 52.5267
Bi-Weekly 3,457.11 3,629.96 3,811.46 4,002.04 4,202.14
Monthly 7,490.40 7,864.92 8,258.17 8,671.08 9,104.63
Annual 89,884.82 94,379.06 99,098.02 104,052.92 109,255.56 Building Permit Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 27.8735 29.2672 30.7306 32.2671 33.8805
Bi-Weekly 2,229.88 2,341.38 2,458.45 2,581.37 2,710.44
Monthly 4,831.42 5,072.99 5,326.64 5,592.97 5,872.62
Annual 57,976.98 60,875.83 63,919.62 67,115.61 70,471.39 Building Permit Technician (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 28.0881 29.4925 30.9671 32.5155 34.1413
Bi-Weekly 2,247.05 2,359.40 2,477.37 2,601.24 2,731.30
Monthly 4,868.60 5,112.03 5,367.63 5,636.02 5,917.82
Annual 58,423.23 61,344.39 64,411.61 67,632.19 71,013.80 Building Permit Technician (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 28.9307 30.3773 31.8961 33.4909 35.1655
Bi-Weekly 2,314.46 2,430.18 2,551.69 2,679.28 2,813.24
Monthly 5,014.66 5,265.39 5,528.66 5,805.10 6,095.35
Annual 60,175.93 63,184.72 66,343.96 69,661.16 73,144.22 Chief Building Official (MEA)
Step A Step B Step C Step D Step E
Hourly 58.4032 61.3233 64.3895 67.6090 70.9894
Bi-Weekly 4,672.25 4,905.87 5,151.16 5,408.72 5,679.15
Monthly 10,123.22 10,629.38 11,160.85 11,718.89 12,304.83 Annual 121,478.59 127,552.52 133,930.14 140,626.65 147,657.98

3.7.d
Packet Pg. 79
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Chief Building Official (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 60.1553 63.1630 66.3212 69.6372 73.1191
Bi-Weekly 4,812.42 5,053.04 5,305.69 5,570.98 5,849.53
Monthly 10,426.91 10,948.26 11,495.67 12,070.45 12,673.98 Annual 125,122.94 131,379.09 137,948.05 144,845.45 152,087.72 City Attorney (Contractual)
Hourly 104.1524
Bi-Weekly 8,332.19
Monthly 18,053.08
Annual 216,636.99
City Clerk- Public Information Officer (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 48.7821 51.2212 53.7822 56.4713 59.2949
Bi-Weekly 3,902.57 4,097.69 4,302.58 4,517.71 4,743.59
Monthly 8,455.56 8,878.34 9,322.25 9,788.37 10,277.78
Annual 101,466.70 106,540.03 111,867.03 117,460.39 123,333.40 City Clerk- Public Information Officer (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 51.2504 53.8130 56.5036 59.3288 62.2952
Bi-Weekly 4,100.04 4,305.04 4,520.29 4,746.30 4,983.62
Monthly 8,883.41 9,327.58 9,793.96 10,283.66 10,797.84
Annual 106,600.91 111,930.96 117,527.51 123,403.88 129,574.08 City Engineer (MEA)
Step A Step B Step C Step D Step E
Hourly 67.4764 70.8502 74.3927 78.1123 82.0180
Bi-Weekly 5,398.11 5,668.02 5,951.42 6,248.99 6,561.44
Monthly 11,695.91 12,280.70 12,894.74 13,539.47 14,216.45 Annual 140,350.86 147,368.40 154,736.82 162,473.67 170,597.35 City Engineer (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 69.5007 72.9757 76.6245 80.4557 84.4785
Bi-Weekly 5,560.05 5,838.06 6,129.96 6,436.46 6,758.28
Monthly 12,046.78 12,649.12 13,281.58 13,945.66 14,642.94 Annual 144,561.39 151,789.46 159,378.93 167,347.88 175,715.27 City Manager (Contractual)
Hourly 108.9424
Bi-Weekly 8,715.39
Monthly 18,883.35
Annual 226,600.19

3.7.d
Packet Pg. 80
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Code Enforcement Officer I (SEIU)
Step A Step B Step C Step D Step E
Hourly 29.7374 31.2243 32.7855 34.4248 36.1460
Bi-Weekly 2,378.99 2,497.94 2,622.84 2,753.98 2,891.68
Monthly 5,154.49 5,412.21 5,682.82 5,966.96 6,265.31
Annual 61,853.85 64,946.54 68,193.87 71,603.56 75,183.74 Code Enforcement Officer I (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 31.5298 33.1062 34.7616 36.4996 38.3246
Bi-Weekly 2,522.38 2,648.50 2,780.92 2,919.97 3,065.97
Monthly 5,465.16 5,738.42 6,025.34 6,326.60 6,642.93
Annual 65,581.90 68,861.00 72,304.05 75,919.25 79,715.21 Code Enforcement Officer I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 32.4757 34.0994 35.8044 37.5946 39.4744
Bi-Weekly 2,598.05 2,727.95 2,864.35 3,007.57 3,157.95
Monthly 5,629.11 5,910.57 6,206.10 6,516.40 6,842.22
Annual 67,549.36 70,926.83 74,473.17 78,196.83 82,106.67 Code Enforcement Officer II (SEIU)
Step A Step B Step C Step D Step E
Hourly 35.3966 37.1665 39.0248 40.9760 43.0248
Bi-Weekly 2,831.73 2,973.32 3,121.98 3,278.08 3,441.99
Monthly 6,135.42 6,442.19 6,764.30 7,102.51 7,457.64
Annual 73,624.99 77,306.24 81,171.55 85,230.13 89,491.64 Code Enforcement Officer II (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 36.1298 37.9363 39.8331 41.8247 43.9160
Bi-Weekly 2,890.38 3,034.90 3,186.65 3,345.98 3,513.28
Monthly 6,262.49 6,575.62 6,904.40 7,249.62 7,612.10
Annual 75,149.91 78,907.40 82,852.77 86,995.41 91,345.18 Code Enforcement Officer II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 37.2137 39.0743 41.0281 43.0795 45.2334
Bi-Weekly 2,977.09 3,125.95 3,282.24 3,446.36 3,618.67
Monthly 6,450.37 6,772.89 7,111.53 7,467.11 7,840.46
Annual 77,404.40 81,274.62 85,338.36 89,605.27 94,085.54 Community Services Aide (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 18.3600 19.2780 20.2419 21.2540 22.3167
Bi-Weekly 660.96 694.01 728.71 765.14 803.40
Monthly 1,432.08 1,503.68 1,578.87 1,657.81 1,740.70
Annual 17,184.96 18,044.21 18,946.42 19,893.74 20,888.43

3.7.d
Packet Pg. 81
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Community Services Aide (0.45 FTE, 936 Hrs) (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 18.9108 19.8563 20.8492 21.8916 22.9862
Bi-Weekly 680.79 714.83 750.57 788.10 827.50
Monthly 1,475.04 1,548.79 1,626.23 1,707.55 1,792.92
Annual 17,700.51 18,585.53 19,514.81 20,490.55 21,515.08 Community Services Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 49.3615 51.8296 54.4211 57.1422 59.9993
Bi-Weekly 3,948.92 4,146.37 4,353.69 4,571.37 4,799.94
Monthly 8,556.00 8,983.80 9,432.99 9,904.64 10,399.87
Annual 102,672.01 107,805.61 113,195.89 118,855.69 124,798.47 Community Services Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 50.8424 53.3845 56.0537 58.8564 61.7992
Bi-Weekly 4,067.39 4,270.76 4,484.30 4,708.51 4,943.94
Monthly 8,812.68 9,253.31 9,715.98 10,201.78 10,711.87
Annual 105,752.17 111,039.78 116,591.77 122,421.36 128,542.42 Community Services Officer (SEIU)
Step A Step B Step C Step D Step E
Hourly 27.7333 29.1200 30.5760 32.1048 33.7100
Bi-Weekly 2,218.66 2,329.60 2,446.08 2,568.38 2,696.80
Monthly 4,807.11 5,047.46 5,299.84 5,564.83 5,843.07
Annual 57,685.29 60,569.55 63,598.03 66,777.93 70,116.83 Community Services Officer (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 28.5653 29.9936 31.4933 33.0679 34.7213
Bi-Weekly 2,285.22 2,399.49 2,519.46 2,645.43 2,777.71
Monthly 4,951.32 5,198.89 5,458.83 5,731.77 6,018.36
Annual 59,415.85 62,386.64 65,505.97 68,781.27 72,220.33 Community & Economic Development Director (Executive )
Step A Step B Step C Step D Step E
Hourly 74.6042 78.3344 82.2512 86.3637 90.6819
Bi-Weekly 5,968.34 6,266.76 6,580.09 6,909.10 7,254.55
Monthly 12,931.40 13,577.97 14,256.87 14,969.71 15,718.20 Annual 155,176.79 162,935.63 171,082.41 179,636.54 188,618.36 Community & Economic Development Director (Executive ) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 78.2332 82.1449 86.2521 90.5647 95.0929
Bi-Weekly 6,258.66 6,571.59 6,900.17 7,245.18 7,607.44
Monthly 13,560.42 14,238.44 14,950.36 15,697.88 16,482.78 Annual 162,725.06 170,861.31 179,404.38 188,374.60 197,793.33

3.7.d
Packet Pg. 82
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Deputy City Attorney I (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 48.6504 51.0829 53.6370 56.3189 59.1348
Bi-Weekly 3,892.03 4,086.63 4,290.96 4,505.51 4,730.79
Monthly 8,432.73 8,854.37 9,297.08 9,761.94 10,250.04
Annual 101,192.76 106,252.39 111,565.01 117,143.26 123,000.43 Deputy City Attorney I (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 50.1099 52.6154 55.2461 58.0084 60.9089
Bi-Weekly 4,008.79 4,209.23 4,419.69 4,640.68 4,872.71
Monthly 8,685.71 9,120.00 9,576.00 10,054.80 10,557.54
Annual 104,228.54 109,439.97 114,911.96 120,657.56 126,690.44 Deputy City Attorney II (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 60.5772 63.6060 66.7863 70.1257 73.6319
Bi-Weekly 4,846.17 5,088.48 5,342.91 5,610.05 5,890.56
Monthly 10,500.04 11,025.05 11,576.30 12,155.11 12,762.87 Annual 126,000.53 132,300.56 138,915.59 145,861.37 153,154.44 Deputy City Attorney II (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 62.3945 65.5142 68.7899 72.2294 75.8409
Bi-Weekly 4,991.56 5,241.14 5,503.19 5,778.35 6,067.27
Monthly 10,815.05 11,355.80 11,923.59 12,519.77 13,145.76 Annual 129,780.55 136,269.58 143,083.06 150,237.21 157,749.07 Deputy City Clerk (MEA)
Step A Step B Step C Step D Step E
Hourly 34.5472 36.2746 38.0883 39.9927 41.9923
Bi-Weekly 2,763.78 2,901.96 3,047.06 3,199.42 3,359.39
Monthly 5,988.18 6,287.59 6,601.97 6,932.07 7,278.67
Annual 71,858.17 75,451.08 79,223.63 83,184.81 87,344.05 Deputy City Clerk (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 35.5836 37.3628 39.2309 41.1925 43.2521
Bi-Weekly 2,846.69 2,989.02 3,138.47 3,295.40 3,460.17
Monthly 6,167.83 6,476.22 6,800.03 7,140.03 7,497.03
Annual 74,013.91 77,714.61 81,600.34 85,680.36 89,964.38 Director of Finance (Executive )
Step A Step B Step C Step D Step E
Hourly 76.0650 79.8682 83.8617 88.0547 92.4575
Bi-Weekly 6,085.20 6,389.46 6,708.93 7,044.38 7,396.60
Monthly 13,184.60 13,843.83 14,536.02 15,262.82 16,025.96 Annual 158,215.19 166,125.95 174,432.24 183,153.85 192,311.55

3.7.d
Packet Pg. 83
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Director of Finance (Executive ) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 80.0627 84.0659 88.2692 92.6826 97.3168
Bi-Weekly 6,405.02 6,725.27 7,061.53 7,414.61 7,785.34
Monthly 13,877.54 14,571.42 15,299.99 16,064.99 16,868.24 Annual 166,530.50 174,857.03 183,599.88 192,779.87 202,418.87 Electrician - Apprentice (SEIU)
Step A Step B Step C Step D Step E
Hourly 37.4136 39.2843 41.2485 43.3109 45.4765
Bi-Weekly 2,993.09 3,142.74 3,299.88 3,464.87 3,638.12
Monthly 6,485.02 6,809.27 7,149.74 7,507.23 7,882.59
Annual 77,820.28 81,711.30 85,796.86 90,086.71 94,591.04 Electrician - Apprentice (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 38.5360 40.4628 42.4859 44.6102 46.8408
Bi-Weekly 3,082.88 3,237.02 3,398.88 3,568.82 3,747.26
Monthly 6,679.57 7,013.55 7,364.23 7,732.44 8,119.06
Annual 80,154.89 84,162.64 88,370.77 92,789.31 97,428.77 Electrician - Journeyman (SEIU)
Step A Step B Step C Step D Step E
Hourly 39.5350 41.5117 43.5873 45.7667 48.0550
Bi-Weekly 3,162.80 3,320.94 3,486.99 3,661.34 3,844.40
Monthly 6,852.73 7,195.37 7,555.14 7,932.89 8,329.54
Annual 82,232.77 86,344.41 90,661.63 95,194.72 99,954.45 Electrician - Journeyman (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.7210 42.7571 44.8949 47.1397 49.4967
Bi-Weekly 3,257.68 3,420.57 3,591.60 3,771.18 3,959.73
Monthly 7,058.31 7,411.23 7,781.79 8,170.88 8,579.42
Annual 84,699.76 88,934.75 93,381.48 98,050.56 102,953.09 Electrician - Lead (SEIU)
Step A Step B Step C Step D Step E
Hourly 42.3193 44.4353 46.6570 48.9899 51.4394
Bi-Weekly 3,385.54 3,554.82 3,732.56 3,919.19 4,115.15
Monthly 7,335.35 7,702.11 8,087.22 8,491.58 8,916.16
Annual 88,024.17 92,425.38 97,046.65 101,898.98 106,993.93 Electrician - Lead (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 43.5889 45.7683 48.0568 50.4596 52.9826
Bi-Weekly 3,487.11 3,661.47 3,844.54 4,036.77 4,238.61
Monthly 7,555.41 7,933.18 8,329.84 8,746.33 9,183.65
Annual 90,664.89 95,198.14 99,958.04 104,955.95 110,203.74

3.7.d
Packet Pg. 84
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Engineering Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 27.4402 28.8122 30.2528 31.7654 33.3537
Bi-Weekly 2,195.21 2,304.97 2,420.22 2,541.23 2,668.30
Monthly 4,756.29 4,994.11 5,243.81 5,506.01 5,781.31
Annual 57,075.54 59,929.31 62,925.78 66,072.07 69,375.67 Engineering Technician (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 28.2634 29.6765 31.1604 32.7184 34.3543
Bi-Weekly 2,261.07 2,374.12 2,492.83 2,617.47 2,748.34
Monthly 4,898.98 5,143.93 5,401.13 5,671.19 5,954.75
Annual 58,787.80 61,727.19 64,813.55 68,054.23 71,456.94 Environmental Services Aide FT (SEIU)
Step A Step B Step C Step D Step E
Hourly 21.9630 23.0612 24.2142 25.4249 26.6962
Bi-Weekly 1,757.04 1,844.89 1,937.14 2,033.99 2,135.69
Monthly 3,806.92 3,997.27 4,197.13 4,406.99 4,627.34
Annual 45,683.05 47,967.20 50,365.56 52,883.84 55,528.03 Environmental Services Aide FT (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 23.2868 24.4511 25.6737 26.9573 28.3052
Bi-Weekly 1,862.94 1,956.09 2,053.89 2,156.59 2,264.42
Monthly 4,036.37 4,238.19 4,450.10 4,672.60 4,906.23
Annual 48,436.46 50,858.28 53,401.19 56,071.25 58,874.82 Environmental Services Aide FT (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 23.9854 25.1846 26.4439 27.7661 29.1544
Bi-Weekly 1,918.83 2,014.77 2,115.51 2,221.28 2,332.35
Monthly 4,157.46 4,365.34 4,583.60 4,812.78 5,053.42
Annual 49,889.55 52,384.03 55,003.23 57,753.39 60,641.06 Environmental Services Aide PT (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 21.9630 23.0612 24.2142 25.4249 26.6962
Bi-Weekly 790.67 830.20 871.71 915.30 961.06
Monthly 1,713.11 1,798.77 1,888.71 1,983.14 2,082.30
Annual 20,557.37 21,585.24 22,664.50 23,797.73 24,987.61 Environmental Services Aide PT (0.45 FTE, 936 Hrs) (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 23.9854 25.1846 26.4439 27.7661 29.1544
Bi-Weekly 863.47 906.65 951.98 999.58 1,049.56
Monthly 1,870.86 1,964.40 2,062.62 2,165.75 2,274.04
Annual 22,450.30 23,572.81 24,751.45 25,989.03 27,288.48

3.7.d
Packet Pg. 85
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Executive Assistant to the City Manager (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 37.0078 38.8581 40.8011 42.8411 44.9832
Bi-Weekly 2,960.62 3,108.65 3,264.08 3,427.29 3,598.65
Monthly 6,414.68 6,735.41 7,072.18 7,425.79 7,797.08
Annual 76,976.14 80,824.95 84,866.20 89,109.51 93,564.98 Executive Assistant to the City Manager (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 38.1180 40.0239 42.0251 44.1263 46.3327
Bi-Weekly 3,049.44 3,201.91 3,362.01 3,530.11 3,706.61
Monthly 6,607.12 6,937.48 7,284.35 7,648.57 8,030.99
Annual 79,285.43 83,249.70 87,412.19 91,782.79 96,371.93 Financial Service Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 56.0876 58.8920 61.8366 64.9284 68.1748
Bi-Weekly 4,487.01 4,711.36 4,946.93 5,194.27 5,453.99
Monthly 9,721.85 10,207.94 10,718.34 11,254.26 11,816.97 Annual 116,662.21 122,495.32 128,620.09 135,051.09 141,803.65 Financial Service Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 57.7702 60.6587 63.6917 66.8763 70.2201
Bi-Weekly 4,621.62 4,852.70 5,095.33 5,350.10 5,617.61
Monthly 10,013.51 10,514.18 11,039.89 11,591.89 12,171.48 Annual 120,162.08 126,170.18 132,478.69 139,102.62 146,057.76 Fiscal Analyst (MEA)
Step A Step B Step C Step D Step E
Hourly 47.2108 49.5714 52.0499 54.6524 57.3851
Bi-Weekly 3,776.87 3,965.71 4,164.00 4,372.20 4,590.80
Monthly 8,183.21 8,592.37 9,021.99 9,473.09 9,946.74
Annual 98,198.53 103,108.46 108,263.88 113,677.08 119,360.93 Fiscal Analyst (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 48.6272 51.0585 53.6114 56.2920 59.1066
Bi-Weekly 3,890.17 4,084.68 4,288.92 4,503.36 4,728.53
Monthly 8,428.71 8,850.14 9,292.65 9,757.28 10,245.15
Annual 101,144.49 106,201.71 111,511.80 117,087.39 122,941.76 Housing Specialist I (SEIU)
Step A Step B Step C Step D Step E
Hourly 31.1789 32.7378 34.3747 36.0934 37.8981
Bi-Weekly 2,494.31 2,619.02 2,749.97 2,887.47 3,031.85
Monthly 5,404.33 5,674.55 5,958.28 6,256.19 6,569.00
Annual 64,852.01 68,094.61 71,499.34 75,074.31 78,828.02

3.7.d
Packet Pg. 86
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Housing Specialist I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 32.1142 33.7199 35.4059 37.1762 39.0350
Bi-Weekly 2,569.14 2,697.59 2,832.47 2,974.10 3,122.80
Monthly 5,566.46 5,844.79 6,137.03 6,443.88 6,766.07
Annual 66,797.57 70,137.45 73,644.32 77,326.54 81,192.87 Housing Specialist II (SEIU)
Step A Step B Step C Step D Step E
Hourly 38.9504 40.8979 42.9428 45.0900 47.3444
Bi-Weekly 3,116.03 3,271.83 3,435.42 3,607.20 3,787.56
Monthly 6,751.40 7,088.97 7,443.42 7,815.59 8,206.37
Annual 81,016.82 85,067.66 89,321.05 93,787.10 98,476.45 Housing Specialist II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.1189 42.1249 44.2311 46.4426 48.7648
Bi-Weekly 3,209.51 3,369.99 3,538.49 3,715.41 3,901.18
Monthly 6,953.94 7,301.64 7,666.72 8,050.06 8,452.56
Annual 83,447.33 87,619.69 92,000.68 96,600.71 101,430.75 Housing Project Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 47.7073 50.0926 52.5972 55.2271 57.9885
Bi-Weekly 3,816.58 4,007.41 4,207.78 4,418.17 4,639.08
Monthly 8,269.26 8,682.72 9,116.86 9,572.70 10,051.33
Annual 99,231.09 104,192.64 109,402.28 114,872.39 120,616.01 Housing Project Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 49.1385 51.5954 54.1752 56.8839 59.7281
Bi-Weekly 3,931.08 4,127.63 4,334.01 4,550.71 4,778.25
Monthly 8,517.34 8,943.20 9,390.36 9,859.88 10,352.87
Annual 102,208.02 107,318.42 112,684.34 118,318.56 124,234.49 Housing & Economic Development Manager (MEA) Effective:

Step A Step B Step C Step D Step E 8/8/2021
Hourly 58.4032 61.3234 64.3895 67.6090 70.9895
Bi-Weekly 4,672.26 4,905.87 5,151.16 5,408.72 5,679.16
Monthly 10,123.22 10,629.38 11,160.85 11,718.89 12,304.84 Annual 121,478.66 127,552.59 133,930.22 140,626.73 147,658.07 Housing & Economic Development Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 60.1553 63.1631 66.3212 69.6373 73.1191
Bi-Weekly 4,812.42 5,053.04 5,305.70 5,570.98 5,849.53
Monthly 10,426.92 10,948.26 11,495.68 12,070.46 12,673.98 Annual 125,123.02 131,379.17 137,948.12 144,845.53 152,087.81

3.7.d
Packet Pg. 87
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Human Resource Manager (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 57.6424 60.5245 63.5507 66.7283 70.0647
Bi-Weekly 4,611.39 4,841.96 5,084.06 5,338.26 5,605.17
Monthly 9,991.35 10,490.91 11,015.46 11,566.23 12,144.54 Annual 119,896.14 125,890.95 132,185.50 138,794.77 145,734.51 Human Resource Manager (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 59.5616 62.5397 65.6667 68.9500 72.3975
Bi-Weekly 4,764.93 5,003.18 5,253.34 5,516.00 5,791.80
Monthly 10,324.02 10,840.22 11,382.23 11,951.34 12,548.91 Annual 123,888.20 130,082.61 136,586.74 143,416.08 150,586.89 Human Resources Technician (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 35.2190 36.9800 38.8290 40.7704 42.8089
Bi-Weekly 2,817.52 2,958.40 3,106.32 3,261.63 3,424.71
Monthly 6,104.63 6,409.86 6,730.35 7,066.87 7,420.21
Annual 73,255.53 76,918.30 80,764.22 84,802.43 89,042.55 Human Resources Technician (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 36.2756 38.0894 39.9938 41.9935 44.0932
Bi-Weekly 2,902.05 3,047.15 3,199.51 3,359.48 3,527.45
Monthly 6,287.77 6,602.15 6,932.26 7,278.88 7,642.82
Annual 75,453.19 79,225.85 83,187.14 87,346.50 91,713.83 Kitchen Aide - (0.5 FTE, 1040 Hrs) (SEIU)
Step A Step B Step C Step D Step E
Hourly 16.0369 16.8387 17.6807 18.5647 19.4929
Bi-Weekly 641.48 673.55 707.23 742.59 779.72
Monthly 1,389.86 1,459.36 1,532.32 1,608.94 1,689.39
Annual 16,678.36 17,512.28 18,387.89 19,307.29 20,272.65 Kitchen Aide - (0.5 FTE, 1040 Hrs) (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 16.5180 17.3439 18.2111 19.1216 20.0777
Bi-Weekly 660.72 693.76 728.44 764.87 803.11
Monthly 1,431.56 1,503.14 1,578.29 1,657.21 1,740.07
Annual 17,178.71 18,037.65 18,939.53 19,886.50 20,880.83 Legal Assistant (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 33.8178 35.5087 37.2842 39.1484 41.1058
Bi-Weekly 2,705.43 2,840.70 2,982.73 3,131.87 3,288.46
Monthly 5,861.76 6,154.85 6,462.59 6,785.72 7,125.01
Annual 70,341.11 73,858.17 77,551.08 81,428.63 85,500.06

3.7.d
Packet Pg. 88
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Legal Assistant (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 34.8324 36.5740 38.4027 40.3228 42.3390
Bi-Weekly 2,786.59 2,925.92 3,072.22 3,225.83 3,387.12
Monthly 6,037.61 6,339.49 6,656.47 6,989.29 7,338.76
Annual 72,451.34 76,073.91 79,877.61 83,871.49 88,065.06 Maintenance Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 56.8093 59.6498 62.6323 65.7639 69.0521
Bi-Weekly 4,544.75 4,771.98 5,010.58 5,261.11 5,524.17
Monthly 9,846.95 10,339.30 10,856.26 11,399.08 11,969.03 Annual 118,163.41 124,071.58 130,275.16 136,788.92 143,628.37 Maintenance Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 58.5136 61.4393 64.5113 67.7368 71.1237
Bi-Weekly 4,681.09 4,915.14 5,160.90 5,418.95 5,689.89
Monthly 10,142.36 10,649.48 11,181.95 11,741.05 12,328.10 Annual 121,708.32 127,793.73 134,183.42 140,892.59 147,937.22 Maintenance Worker I (SEIU)
Step A Step B Step C Step D Step E
Hourly 24.9884 26.2378 27.5497 28.9272 30.3736
Bi-Weekly 1,999.07 2,099.03 2,203.98 2,314.18 2,429.89
Monthly 4,331.33 4,547.89 4,775.29 5,014.05 5,264.75
Annual 51,975.90 54,574.70 57,303.43 60,168.61 63,177.04 Maintenance Worker I (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 25.4626 26.7357 28.0725 29.4761 30.9499
Bi-Weekly 2,037.00 2,138.85 2,245.80 2,358.09 2,475.99
Monthly 4,413.51 4,634.19 4,865.89 5,109.19 5,364.65
Annual 52,962.12 55,610.22 58,390.73 61,310.27 64,375.78 Maintenance Worker I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 26.2264 27.5378 28.9146 30.3604 31.8784
Bi-Weekly 2,098.11 2,203.02 2,313.17 2,428.83 2,550.27
Monthly 4,545.91 4,773.21 5,011.87 5,262.46 5,525.59
Annual 54,550.98 57,278.53 60,142.45 63,149.58 66,307.06 Maintenance Worker II (SEIU)
Step A Step B Step C Step D Step E
Hourly 28.0072 29.4076 30.8780 32.4219 34.0430
Bi-Weekly 2,240.58 2,352.61 2,470.24 2,593.75 2,723.44
Monthly 4,854.59 5,097.32 5,352.18 5,619.79 5,900.78
Annual 58,255.05 61,167.81 64,226.20 67,437.51 70,809.38

3.7.d
Packet Pg. 89
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Maintenance Worker II (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 28.3011 29.7161 31.2019 32.7620 34.4001
Bi-Weekly 2,264.09 2,377.29 2,496.15 2,620.96 2,752.01
Monthly 4,905.52 5,150.80 5,408.34 5,678.75 5,962.69
Annual 58,866.23 61,809.55 64,900.02 68,145.03 71,552.28 Maintenance Worker II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 29.1501 30.6076 32.1380 33.7449 35.4321
Bi-Weekly 2,332.01 2,448.61 2,571.04 2,699.59 2,834.57
Monthly 5,052.69 5,305.32 5,570.59 5,849.11 6,141.57
Annual 60,632.22 63,663.83 66,847.02 70,189.38 73,698.84 Maintenance Worker III (SEIU)
Step A Step B Step C Step D Step E
Hourly 31.5256 33.1019 34.7570 36.4948 38.3195
Bi-Weekly 2,522.05 2,648.15 2,780.56 2,919.58 3,065.56
Monthly 5,464.43 5,737.66 6,024.54 6,325.77 6,642.05
Annual 65,573.21 68,851.87 72,294.46 75,909.19 79,704.64 Maintenance Worker III (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 32.4713 34.0949 35.7997 37.5896 39.4691
Bi-Weekly 2,597.71 2,727.59 2,863.97 3,007.17 3,157.53
Monthly 5,628.37 5,909.79 6,205.27 6,515.54 6,841.32
Annual 67,540.40 70,917.42 74,463.30 78,186.46 82,095.78 Management Analyst I (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 39.3111 41.2766 43.3405 45.5075 47.7829
Bi-Weekly 3,144.89 3,302.13 3,467.24 3,640.60 3,822.63
Monthly 6,813.92 7,154.62 7,512.35 7,887.97 8,282.36
Annual 81,767.05 85,855.40 90,148.17 94,655.58 99,388.36 Management Analyst I (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.4904 42.5149 44.6407 46.8727 49.2164
Bi-Weekly 3,239.23 3,401.19 3,571.25 3,749.82 3,937.31
Monthly 7,018.34 7,369.26 7,737.72 8,124.60 8,530.83
Annual 84,220.06 88,431.07 92,852.62 97,495.25 102,370.01 Management Analyst I (MEA)
Step A Step B Step C Step D Step E
Hourly 39.3111 41.2766 43.3405 45.5075 47.7829
Bi-Weekly 3,144.89 3,302.13 3,467.24 3,640.60 3,822.63
Monthly 6,813.92 7,154.62 7,512.35 7,887.97 8,282.36
Annual 81,767.05 85,855.40 90,148.17 94,655.58 99,388.36

3.7.d
Packet Pg. 90
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Management Analyst I (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.4904 42.5149 44.6407 46.8727 49.2164
Bi-Weekly 3,239.23 3,401.19 3,571.25 3,749.82 3,937.31
Monthly 7,018.34 7,369.26 7,737.72 8,124.60 8,530.83
Annual 84,220.06 88,431.07 92,852.62 97,495.25 102,370.01 Management Analyst II (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 47.2108 49.5713 52.0499 54.6524 57.3850
Bi-Weekly 3,776.86 3,965.71 4,163.99 4,372.19 4,590.80
Monthly 8,183.21 8,592.37 9,021.98 9,473.08 9,946.74
Annual 98,198.46 103,108.38 108,263.80 113,676.99 119,360.84 Management Analyst II (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 48.6271 51.0585 53.6114 56.2920 59.1066
Bi-Weekly 3,890.17 4,084.68 4,288.91 4,503.36 4,728.53
Monthly 8,428.70 8,850.14 9,292.64 9,757.28 10,245.14
Annual 101,144.41 106,201.63 111,511.72 117,087.30 122,941.67 Management Analyst II (MEA)
Step A Step B Step C Step D Step E
Hourly 47.2108 49.5713 52.0499 54.6524 57.3850
Bi-Weekly 3,776.86 3,965.71 4,163.99 4,372.19 4,590.80
Monthly 8,183.21 8,592.37 9,021.98 9,473.08 9,946.74
Annual 98,198.46 103,108.38 108,263.80 113,676.99 119,360.84 Management Analyst II (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 48.6271 51.0585 53.6114 56.2920 59.1066
Bi-Weekly 3,890.17 4,084.68 4,288.91 4,503.36 4,728.53
Monthly 8,428.70 8,850.14 9,292.64 9,757.28 10,245.14
Annual 101,144.41 106,201.63 111,511.72 117,087.30 122,941.67 Nutrition Site Supervisor (0.75 FTE, 1560 Hrs) (SEIU)
Step A Step B Step C Step D Step E
Hourly 19.5811 20.5602 21.5882 22.6676 23.8010
Bi-Weekly 1,174.87 1,233.61 1,295.29 1,360.06 1,428.06
Monthly 2,545.54 2,672.82 2,806.46 2,946.79 3,094.13
Annual 30,546.54 32,073.86 33,677.56 35,361.43 37,129.51 Nutrition Site Supervisor (0.75 FTE, 1560 Hrs) (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 20.1685 21.1770 22.2358 23.3476 24.5150
Bi-Weekly 1,210.11 1,270.62 1,334.15 1,400.86 1,470.90
Monthly 2,621.91 2,753.01 2,890.66 3,035.19 3,186.95
Annual 31,462.93 33,036.08 34,687.88 36,422.28 38,243.39

3.7.d
Packet Pg. 91
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Office Assistant (SEIU)
Step A Step B Step C Step D Step E
Hourly 24.4327 25.6543 26.9370 28.2839 29.6981
Bi-Weekly 1,954.62 2,052.35 2,154.96 2,262.71 2,375.85
Monthly 4,235.00 4,446.75 4,669.09 4,902.54 5,147.67
Annual 50,820.00 53,361.00 56,029.04 58,830.50 61,772.02 Office Assistant (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 25.1657 26.4240 27.7452 29.1324 30.5890
Bi-Weekly 2,013.25 2,113.92 2,219.61 2,330.59 2,447.12
Monthly 4,362.05 4,580.15 4,809.16 5,049.62 5,302.10
Annual 52,344.60 54,961.82 57,709.92 60,595.41 63,625.18 Planning Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 59.5960 62.5758 65.7046 68.9899 72.4394
Bi-Weekly 4,767.68 5,006.07 5,256.37 5,519.19 5,795.15
Monthly 10,329.98 10,846.48 11,388.80 11,958.24 12,556.16 Annual 123,959.76 130,157.75 136,665.64 143,498.92 150,673.86 Planning Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 61.3839 64.4531 67.6758 71.0596 74.6125
Bi-Weekly 4,910.71 5,156.25 5,414.06 5,684.76 5,969.00
Monthly 10,639.88 11,171.87 11,730.47 12,316.99 12,932.84 Annual 127,678.55 134,062.48 140,765.61 147,803.89 155,194.08 Police Chief (Executive )
Step A Step B Step C Step D Step E
Hourly 84.0318 88.2334 92.6451 97.2773 102.1412
Bi-Weekly 6,722.54 7,058.67 7,411.60 7,782.18 8,171.29
Monthly 14,565.51 15,293.79 16,058.48 16,861.40 17,704.47 Annual 174,786.13 183,525.44 192,701.71 202,336.79 212,453.63 Police Chief (Executive ) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 87.4616 91.8346 96.4264 101.2477 106.3101
Bi-Weekly 6,996.92 7,346.77 7,714.11 8,099.81 8,504.80
Monthly 15,160.00 15,918.00 16,713.90 17,549.60 18,427.08 Annual 181,920.03 191,016.03 200,566.83 210,595.17 221,124.93 Police Commander (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 66.7428 70.0799 73.5839 77.2631 81.1263
Bi-Weekly 5,339.42 5,606.39 5,886.71 6,181.05 6,490.10
Monthly 11,568.75 12,147.19 12,754.55 13,392.27 14,061.89 Annual 138,825.00 145,766.25 153,054.56 160,707.29 168,742.65

3.7.d
Packet Pg. 92
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Police Commander (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 68.8001 72.2401 75.8521 79.6447 83.6269
Bi-Weekly 5,504.01 5,779.21 6,068.17 6,371.57 6,690.15
Monthly 11,925.35 12,521.61 13,147.69 13,805.08 14,495.33 Annual 143,104.14 150,259.35 157,772.31 165,660.93 173,943.98 Police Officer - Academy Graduate/ Basic (POA)
Step A Step B Step C Step D Step E Step F Step G
Hourly 39.3262 41.2925 43.3571 45.5250 47.8012 50.1913 51.9480 Bi-Weekly 3,303.40 3,468.57 3,642.00 3,824.10 4,015.30 4,216.07 4,363.63 Monthly 7,157.36 7,515.23 7,890.99 8,285.54 8,699.82 9,134.81 9,454.53 Annual 85,888.37 90,182.79 94,691.93 99,426.52 104,397.85 109,617.74 113,454.36 Police Officer - Academy Graduate/ Basic (POA) Effective:

Step A Step B Step C Step D Step E Step F Step G 11/14/2021 Hourly 40.5060 42.5313 44.6578 46.8907 49.2352 51.6970 53.5064 Bi-Weekly 3,402.50 3,572.63 3,751.26 3,938.82 4,135.76 4,342.55 4,494.54 Monthly 7,372.08 7,740.69 8,127.72 8,534.11 8,960.82 9,408.86 9,738.17 Annual 88,465.02 92,888.27 97,532.68 102,409.32 107,529.78 112,906.27 116,857.99 Police Officer PT- Cold Case Investigator (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 39.0898 41.0443 43.0965 45.2513 47.5139
Bi-Weekly 1,407.23 1,477.59 1,551.47 1,629.05 1,710.50
Monthly 3,049.00 3,201.45 3,361.53 3,529.60 3,706.08
Annual 36,588.05 38,417.46 40,338.33 42,355.24 44,473.01 Police Officer PT- Cold Case Investigator (0.45 FTE, 936 Hrs) (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.2625 42.2756 44.3894 46.6089 48.9393
Bi-Weekly 1,449.45 1,521.92 1,598.02 1,677.92 1,761.82
Monthly 3,140.47 3,297.50 3,462.37 3,635.49 3,817.27
Annual 37,685.69 39,569.98 41,548.48 43,625.90 45,807.20 Police Records Clerk I (SEIU)
Step A Step B Step C Step D Step E
Hourly 25.5600 26.8380 28.1799 29.5889 31.0683
Bi-Weekly 2,044.80 2,147.04 2,254.39 2,367.11 2,485.47
Monthly 4,430.40 4,651.92 4,884.51 5,128.74 5,385.18
Annual 53,164.78 55,823.02 58,614.17 61,544.87 64,622.12 Police Records Clerk I (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 25.9701 27.2686 28.6321 30.0637 31.5669
Bi-Weekly 2,077.61 2,181.49 2,290.57 2,405.09 2,525.35
Monthly 4,501.49 4,726.57 4,962.89 5,211.04 5,471.59
Annual 54,017.89 56,718.78 59,554.72 62,532.46 65,659.08

3.7.d
Packet Pg. 93
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Police Records Clerk I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 26.7492 28.0867 29.4910 30.9656 32.5139
Bi-Weekly 2,139.94 2,246.94 2,359.28 2,477.25 2,601.11
Monthly 4,636.54 4,868.36 5,111.78 5,367.37 5,635.74
Annual 55,638.42 58,420.34 61,341.36 64,408.43 67,628.85 Police Records Clerk II (SEIU)
Step A Step B Step C Step D Step E
Hourly 28.1126 29.5183 30.9942 32.5439 34.1711
Bi-Weekly 2,249.01 2,361.46 2,479.53 2,603.51 2,733.69
Monthly 4,872.86 5,116.50 5,372.32 5,640.94 5,922.99
Annual 58,474.27 61,397.98 64,467.88 67,691.28 71,075.84 Police Records Clerk II (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 28.8447 30.2869 31.8012 33.3913 35.0609
Bi-Weekly 2,307.57 2,422.95 2,544.10 2,671.30 2,804.87
Monthly 4,999.74 5,249.73 5,512.22 5,787.83 6,077.22
Annual 59,996.91 62,996.75 66,146.59 69,453.92 72,926.62 Police Records Clerk II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 29.7100 31.1955 32.7553 34.3930 36.1127
Bi-Weekly 2,376.80 2,495.64 2,620.42 2,751.44 2,889.02
Monthly 5,149.73 5,407.22 5,677.58 5,961.46 6,259.53
Annual 61,796.82 64,886.66 68,130.99 71,537.54 75,114.42 Police Records Supervisor (MEA)
Step A Step B Step C Step D Step E
Hourly 36.1962 38.0060 39.9063 41.9016 43.9967
Bi-Weekly 2,895.69 3,040.48 3,192.50 3,352.13 3,519.73
Monthly 6,274.00 6,587.70 6,917.09 7,262.94 7,626.09
Annual 75,288.02 79,052.42 83,005.04 87,155.29 91,513.06 Police Records Supervisor (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 37.2820 39.1461 41.1035 43.1586 45.3166
Bi-Weekly 2,982.56 3,131.69 3,288.28 3,452.69 3,625.32
Monthly 6,462.22 6,785.33 7,124.60 7,480.83 7,854.87
Annual 77,546.66 81,423.99 85,495.19 89,769.95 94,258.45 Police Sergeant - Basic (POA)
Step A Step B Step C Step D Step E Step F Step G
Hourly 47.0680 49.4214 51.8925 54.4871 57.2115 60.0720 62.1746 Bi-Weekly 3,953.71 4,151.40 4,358.97 4,576.92 4,805.76 5,046.05 5,222.66 Monthly 8,566.38 8,994.70 9,444.43 9,916.65 10,412.49 10,933.11 11,315.77 Annual 102,796.54 107,936.36 113,333.18 118,999.84 124,949.83 131,197.33 135,789.23

3.7.d
Packet Pg. 94
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Police Sergeant - Basic (POA) Effective:

Step A Step B Step C Step D Step E Step F Step G 11/14/2021 Hourly 48.6400 51.0720 53.6256 56.3069 59.1223 62.0784 64.2511 Bi-Weekly 4,085.76 4,290.05 4,504.55 4,729.78 4,966.27 5,214.58 5,397.09 Monthly 8,852.49 9,295.11 9,759.87 10,247.86 10,760.25 11,298.27 11,693.70 Annual 106,229.84 111,541.33 117,118.40 122,974.32 129,123.03 135,579.19 140,324.46 Property and Evidence Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 30.4701 31.9936 33.5933 35.2729 37.0366
Bi-Weekly 2,437.61 2,559.49 2,687.46 2,821.83 2,962.92
Monthly 5,281.48 5,545.55 5,822.83 6,113.97 6,419.67
Annual 63,377.74 66,546.63 69,873.96 73,367.66 77,036.04 Property and Evidence Technician (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 31.7877 33.3771 35.0459 36.7982 38.6382
Bi-Weekly 2,543.02 2,670.17 2,803.68 2,943.86 3,091.05
Monthly 5,509.87 5,785.36 6,074.63 6,378.36 6,697.28
Annual 66,118.42 69,424.34 72,895.56 76,540.34 80,367.36 Property and Evidence Technician (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 32.7413 34.3784 36.0973 37.9022 39.7973
Bi-Weekly 2,619.31 2,750.27 2,887.79 3,032.17 3,183.78
Monthly 5,675.16 5,958.92 6,256.87 6,569.71 6,898.20
Annual 68,101.98 71,507.07 75,082.43 78,836.55 82,778.38 Public Works Director (Executive )
Step A Step B Step C Step D Step E
Hourly 77.4926 81.3673 85.4356 89.7074 94.1928
Bi-Weekly 6,199.41 6,509.38 6,834.85 7,176.59 7,535.42
Monthly 13,432.06 14,103.66 14,808.84 15,549.28 16,326.75 Annual 161,184.67 169,243.90 177,706.10 186,591.40 195,920.97 Public Works Director (Executive ) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 81.6772 85.7610 90.0491 94.5515 99.2791
Bi-Weekly 6,534.17 6,860.88 7,203.92 7,564.12 7,942.33
Monthly 14,157.37 14,865.24 15,608.50 16,388.93 17,208.38 Annual 169,888.48 178,382.90 187,302.05 196,667.15 206,500.51 Public Works Inspector (SEIU)
Step A Step B Step C Step D Step E
Hourly 37.2819 39.1460 41.1033 43.1584 45.3164
Bi-Weekly 2,982.55 3,131.68 3,288.26 3,452.68 3,625.31
Monthly 6,462.19 6,785.30 7,124.57 7,480.80 7,854.84
Annual 77,546.33 81,423.65 85,494.83 89,769.57 94,258.05

3.7.d
Packet Pg. 95
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Public Works Inspector (SEIU) Effective:

Step A Step B Step C Step D Step E 11/28/2021
Hourly 39.5289 41.5054 43.5807 45.7597 48.0477
Bi-Weekly 3,162.32 3,320.43 3,486.45 3,660.78 3,843.81
Monthly 6,851.68 7,194.27 7,553.98 7,931.68 8,328.26
Annual 82,220.21 86,331.22 90,647.78 95,180.17 99,939.17 Public Works Inspector (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.7148 42.7506 44.8881 47.1325 49.4891
Bi-Weekly 3,257.19 3,420.04 3,591.05 3,770.60 3,959.13
Monthly 7,057.23 7,410.10 7,780.60 8,169.63 8,578.11
Annual 84,686.81 88,921.15 93,367.21 98,035.57 102,937.35 Recreation Leader I (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 13.0488 13.7012 14.3863 15.1056 15.8609
Bi-Weekly 469.76 493.24 517.91 543.80 570.99
Monthly 1,017.81 1,068.70 1,122.13 1,178.24 1,237.15
Annual 12,213.68 12,824.36 13,465.58 14,138.86 14,845.80 Recreation Leader I (0.45 FTE, 936 Hrs) (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 13.4403 14.1123 14.8179 15.5588 16.3367
Bi-Weekly 483.85 508.04 533.44 560.12 588.12
Monthly 1,048.34 1,100.76 1,155.80 1,213.59 1,274.26
Annual 12,580.09 13,209.09 13,869.55 14,563.02 15,291.17 Recreation Leader II (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 16.3079 17.1233 17.9794 18.8784 19.8223
Bi-Weekly 587.08 616.44 647.26 679.62 713.60
Monthly 1,272.02 1,335.62 1,402.40 1,472.52 1,546.14
Annual 15,264.18 16,027.39 16,828.76 17,670.20 18,553.71 Recreation Leader II (0.45 FTE, 936 Hrs) (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 16.7971 17.6370 18.5188 19.4448 20.4170
Bi-Weekly 604.70 634.93 666.68 700.01 735.01
Monthly 1,310.18 1,375.68 1,444.47 1,516.69 1,592.53
Annual 15,722.11 16,508.21 17,333.62 18,200.30 19,110.32 Recreation Program Coordinator- 1 Year LTD (Temporary- Non Bargaining) Effective:

Step A Step B Step C Step D Step E 8/8/2021
Hourly 32.4246 34.0458 35.7481 37.5355 39.4123
Bi-Weekly 2,593.97 2,723.66 2,859.85 3,002.84 3,152.98
Monthly 5,620.26 5,901.27 6,196.34 6,506.15 6,831.46
Annual 67,443.10 70,815.26 74,356.02 78,073.82 81,977.52

3.7.d
Packet Pg. 96
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Rent Stabilization Administrator (MEA)
Step A Step B Step C Step D Step E
Hourly 57.7122 60.5978 63.6277 66.8091 70.1496
Bi-Weekly 4,616.98 4,847.83 5,090.22 5,344.73 5,611.97
Monthly 10,003.45 10,503.62 11,028.81 11,580.25 12,159.26 Annual 120,041.42 126,043.49 132,345.67 138,962.95 145,911.10 Rent Stabilization Administrator (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 59.4436 62.4158 65.5366 68.8134 72.2541
Bi-Weekly 4,755.49 4,993.26 5,242.92 5,505.07 5,780.32
Monthly 10,303.56 10,818.73 11,359.67 11,927.65 12,524.04 Annual 123,642.66 129,824.80 136,316.04 143,131.84 150,288.43 Rent Stabilization Program Coordinator I (SEIU)
Step A Step B Step C Step D Step E
Hourly 32.4246 34.0458 35.7481 37.5355 39.4123
Bi-Weekly 2,593.97 2,723.66 2,859.85 3,002.84 3,152.98
Monthly 5,620.26 5,901.27 6,196.34 6,506.15 6,831.46
Annual 67,443.10 70,815.26 74,356.02 78,073.82 81,977.52 Rent Stabilization Program Coordinator I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 33.3973 35.0672 36.8205 38.6616 40.5946
Bi-Weekly 2,671.78 2,805.37 2,945.64 3,092.92 3,247.57
Monthly 5,788.87 6,078.31 6,382.23 6,701.34 7,036.40
Annual 69,466.40 72,939.72 76,586.70 80,416.04 84,436.84 Rent Stabilization Program Coordinator II (SEIU)
Step A Step B Step C Step D Step E
Hourly 38.9503 40.8979 42.9428 45.0899 47.3444
Bi-Weekly 3,116.03 3,271.83 3,435.42 3,607.19 3,787.55
Monthly 6,751.39 7,088.96 7,443.41 7,815.58 8,206.36
Annual 81,016.72 85,067.56 89,320.93 93,786.98 98,476.33 Rent Stabilization Program Coordinator II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 40.1189 42.1248 44.2310 46.4426 48.7647
Bi-Weekly 3,209.51 3,369.98 3,538.48 3,715.41 3,901.18
Monthly 6,953.94 7,301.63 7,666.71 8,050.05 8,452.55
Annual 83,447.22 87,619.58 92,000.56 96,600.59 101,430.62 Secretary I (SEIU)
Step A Step B Step C Step D Step E
Hourly 24.8853 26.1296 27.4361 28.8079 30.2482
Bi-Weekly 1,990.82 2,090.37 2,194.88 2,304.63 2,419.86
Monthly 4,313.45 4,529.13 4,755.58 4,993.36 5,243.03
Annual 51,761.44 54,349.51 57,066.99 59,920.34 62,916.36

3.7.d
Packet Pg. 97
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Secretary I (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 25.6319 26.9135 28.2591 29.6721 31.1557
Bi-Weekly 2,050.55 2,153.08 2,260.73 2,373.77 2,492.46
Monthly 4,442.86 4,665.00 4,898.25 5,143.16 5,400.32
Annual 53,314.28 55,980.00 58,779.00 61,717.95 64,803.85 Secretary II (SEIU)
Step A Step B Step C Step D Step E
Hourly 27.7217 29.1078 30.5632 32.0914 33.6959
Bi-Weekly 2,217.74 2,328.63 2,445.06 2,567.31 2,695.67
Monthly 4,805.10 5,045.35 5,297.62 5,562.50 5,840.63
Annual 57,661.19 60,544.25 63,571.47 66,750.04 70,087.54 Secretary II (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 28.5534 29.9810 31.4801 33.0541 34.7068
Bi-Weekly 2,284.27 2,398.48 2,518.41 2,644.33 2,776.54
Monthly 4,949.25 5,196.72 5,456.55 5,729.38 6,015.85
Annual 59,391.03 62,360.58 65,478.61 68,752.54 72,190.17 Senior Engineer w/ PE License (MEA)
Step A Step B Step C Step D Step E
Hourly 56.8093 59.6498 62.6322 65.7639 69.0520
Bi-Weekly 4,544.74 4,771.98 5,010.58 5,261.11 5,524.16
Monthly 9,846.94 10,339.29 10,856.26 11,399.07 11,969.02 Annual 118,163.33 124,071.49 130,275.07 136,788.82 143,628.26 Senior Engineer w/ PE License (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 58.5136 61.4392 64.5112 67.7368 71.1236
Bi-Weekly 4,681.09 4,915.14 5,160.90 5,418.94 5,689.89
Monthly 10,142.35 10,649.47 11,181.94 11,741.04 12,328.09 Annual 121,708.23 127,793.64 134,183.32 140,892.49 147,937.11 Senior Finance Project Manager (2 Year Limited Term) (Temporary- Non Bargaining) Step A Step B Step C Step D Step E
Hourly 60.1000 62.5000
Bi-Weekly 4,808.00 5,000.00
Monthly 10,417.33 10,833.33
Annual 125,008.00 130,000.00
Senior Management Analyst (MEA) Effective:

Step A 7/25/2021
Hourly 51.9319 54.5285 57.2549 60.1176 63.1235
Bi-Weekly 4,154.55 4,362.28 4,580.39 4,809.41 5,049.88
Monthly 9,001.53 9,451.60 9,924.18 10,420.39 10,941.41
Annual 108,018.31 113,419.22 119,090.18 125,044.69 131,296.93

3.7.d
Packet Pg. 98
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Senior Management Analyst (MEA) Effective:

Step A 1/9/2022
Hourly 53.4898 56.1643 58.9725 61.9212 65.0172
Bi-Weekly 4,279.19 4,493.15 4,717.80 4,953.69 5,201.38
Monthly 9,271.57 9,735.15 10,221.91 10,733.00 11,269.65 Annual 111,258.86 116,821.80 122,662.89 128,796.03 135,235.83 Senior Planner (MEA)
Step A Step B Step C Step D Step E
Hourly 47.3099 49.6754 52.1591 54.7671 57.5054
Bi-Weekly 3,784.79 3,974.03 4,172.73 4,381.37 4,600.43
Monthly 8,200.38 8,610.40 9,040.92 9,492.96 9,967.61
Annual 98,404.52 103,324.74 108,490.98 113,915.53 119,611.31 Senior Planner (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 48.7292 51.1656 53.7239 56.4101 59.2306
Bi-Weekly 3,898.33 4,093.25 4,297.91 4,512.81 4,738.45
Monthly 8,446.39 8,868.71 9,312.14 9,777.75 10,266.64
Annual 101,356.65 106,424.49 111,745.71 117,333.00 123,199.65 Support Services Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 51.5927 54.1723 56.8809 59.7250 62.7112
Bi-Weekly 4,127.42 4,333.79 4,550.48 4,778.00 5,016.90
Monthly 8,942.73 9,389.87 9,859.36 10,352.33 10,869.95
Annual 107,312.80 112,678.44 118,312.36 124,227.98 130,439.37 Support Services Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 53.1405 55.7975 58.5874 61.5167 64.5926
Bi-Weekly 4,251.24 4,463.80 4,686.99 4,921.34 5,167.41
Monthly 9,211.02 9,671.57 10,155.14 10,662.90 11,196.05 Annual 110,532.18 116,058.79 121,861.73 127,954.82 134,352.56 Van Driver (0.5 FTE, 1040 Hrs) (SEIU)
Step A Step B Step C Step D Step E
Hourly 21.2916 22.3562 23.4740 24.6477 25.8800
Bi-Weekly 851.66 894.25 938.96 985.91 1,035.20
Monthly 1,845.27 1,937.53 2,034.41 2,136.13 2,242.94
Annual 22,143.24 23,250.40 24,412.92 25,633.57 26,915.25 Van Driver (0.5 FTE, 1040 Hrs) (SEIU) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 21.9303 23.0268 24.1782 25.3871 26.6564
Bi-Weekly 877.21 921.07 967.13 1,015.48 1,066.26
Monthly 1,900.63 1,995.66 2,095.44 2,200.21 2,310.23
Annual 22,807.54 23,947.91 25,145.31 26,402.58 27,722.70

3.7.d
Packet Pg. 99
Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2021-22
(Rates Effective 7/11/21, except as noted)
Youth & Family Service Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 49.3615 51.8296 54.4210 57.1421 59.9992
Bi-Weekly 3,948.92 4,146.36 4,353.68 4,571.37 4,799.94
Monthly 8,555.99 8,983.79 9,432.98 9,904.63 10,399.86
Annual 102,671.89 107,805.49 113,195.76 118,855.55 124,798.33 Youth & Family Service Manager (MEA) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 50.8423 53.3844 56.0537 58.8564 61.7992
Bi-Weekly 4,067.39 4,270.76 4,484.29 4,708.51 4,943.93
Monthly 8,812.67 9,253.30 9,715.97 10,201.77 10,711.86
Annual 105,752.05 111,039.65 116,591.64 122,421.22 128,542.28 Police Officer Trainee (0.5 FTE, 1040 Hrs) (Temporary- Non Bargaining) Step A
Hourly 30.0000
Bi-Weekly 1,200.00
Monthly 2,600.00
Annual 31,200.00
Racial and Identity Profiling Act (RIPA) Management Analyst I PT (Temporary- Non Bargaining) Effective:

Step A Step B Step C Step D Step E 9/12/2021
Hourly 39.3111 41.2766 43.3405 45.5075 47.7829
Bi-Weekly 1,572.44 1,651.07 1,733.62 1,820.30 1,911.31
Monthly 3,406.96 3,577.31 3,756.17 3,943.98 4,141.18
Annual 40,883.53 42,927.70 45,074.09 47,327.79 49,694.18 Temporary Classification (Reso No. 4576)
Step A Step B Step C Step D Step E
Hourly 12.0000 100.0000
Bi-Weekly 960.00 8,000.00
Monthly 2,080.00 17,333.33
Annual 24,960.00 208,000.00
Van Driver - On Call (Not to exceed 960 hours) (Temporary- Non Bargaining) Step A Step B Step C Step D Step E
Hourly 21.2916 22.3562 23.4740 24.6477 25.8800
Bi-Weekly 786.15 825.46 866.73 910.07 955.57
Monthly 1,703.33 1,788.49 1,877.92 1,971.81 2,070.40
Annual 20,439.91 21,461.91 22,535.01 23,661.76 24,844.84 Van Driver - On Call (Not to exceed 960 hours) (Temporary- Non Bargaining) Effective:

Step A Step B Step C Step D Step E 1/9/2022
Hourly 21.9303 23.0268 24.1782 25.3871 26.6564
Bi-Weekly 809.74 850.22 892.73 937.37 984.24
Monthly 1,754.43 1,842.15 1,934.25 2,030.97 2,132.52
Annual 21,053.11 22,105.77 23,211.06 24,371.61 25,590.19 Temporary Classifications

3.7.d
Packet Pg. 100 Attachment: Exhibit A FY 2021-22 Compensation Schedule (2106 : FY 2021-22 Compensation Plan and Schedule)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Batool Zaro, Assistant Civil Engineer
Humza Javed, City Engineer
SUBJECT: CalRecycle Grant Applications
Recommendation
Adopt a Resolution authorizing the Public Works Director to:

1. Submit Application(s) for CalRecycle grants for which the City of East Palo Alto is eligible.

2. Execute all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 6: Create a Healthy and Safe Community
Background
The Department of Resources Recycling and Recovery (CalRecycle) is offering the SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016. This noncompetitive grant program will provide one-time funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383.

Analysis
$57,000,000 is available for this grant cycle, fiscal year 2021–22, subject to funding availability. $20,000 base award is available for each eligible applicant. CalRecycle will distribute remaining funds to eligible entities based on per capita calculations using the

3.8 Packet Pg. 101
Department of Finance’s January 2021 population statistics.

The City of East Palo Alto grant funds will be used to participate in two San Mateo County led programs:
• Compost Quality Improvement Public Education Campaign • Resource Conservations District’s Compost Broker Program The Compost Quality Improvement Public Education Campaign project will assemble a crossjurisdictional task force, analyze the current compost collection education efforts of all the jurisdictions and waste haulers within the county, conduct focus/stakeholder (residential and commercial) interviews, and propose and pilot a common education and outreach plan for the entire county. Compost feedstock will improve by improving our compost collection outreach and education message to our communities.

The Resource Conservation District Compost Broker Project is a collaboration between every city and town within San Mateo County, the County of San Mateo, and the San Mateo Resource Conservation District (RCD) to help meet SB 1383 recovered organic waste product procurement targets. RCD will procure compost and apply it to farm and rangeland in San Mateo County, identify and develop additional partnership opportunities with the county’s agricultural communities to support our long-term SB 1383 compliance, and assess innovative compost procurement and application funding strategies to build capacity for the long-term.

A City Council Resolution is required in order to apply for the CalRecyle grant. Because there may be multiple grant cycles, it is recommended that the City Council pass a Resolution that isn’t specific to a single CalRecycle application.

Fiscal Impact
No fiscal impact associated with this action.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. SB1383 Draft Grant Reso3.8
Packet Pg. 102
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SUBMIT APPLICATIONS FOR

CALRECYCLE GRANTS FOR WHICH THE CITY OF EAST PALO ALTO IS ELIGIBLE

AND EXECUTE ALL GRANT DOCUMENTS NECESSARY TO SECURE GRANT

FUNDS AND IMPLEMENT THE APPROVED GRANT PROJECT
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance of the State of California’s efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants.

WHEREAS, through the CalRecycle grant, the City of East Palo Alto can receive grant funds to assist with implementation of regulation requirements associated with SB1383.

WHEREAS, there is no funding commitment or city match required for any of the CalRecycle grants.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO HEREBY authorizes the Public Works Director to:

1. Submit application(s) to CalRecycle for all grants for which The City of East Palo Alto is eligible; and

2. Execute all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project; and
BE IT FURTHER RESOLVED that these authorizations are effective for a period of five (5) years from the date of adoption of this resolution.

3.8.a
Packet Pg. 103 Attachment: SB1383 Draft Grant Reso- (2092 : CalRecycle Grant Applications) PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Rubin Abrica, Mayor
ATTEST: APPROVED AS TO FORM:

City Clerk Valerie J. Armento, Interim City Attorney

3.8.a
Packet Pg. 104 Attachment: SB1383 Draft Grant Reso- (2092 : CalRecycle Grant Applications)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: James Colin, Executive Assistant
SUBJECT: AB 361 Findings to Continue Virtual Public Meetings for the City Council and City Advisory Bodies
Recommendation
Adopt a resolution making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies for the month of March 2022.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 6: Create a Healthy and Safe Community
Background
The California Brown Act has long-established requirements for local agencies to use teleconferencing to conduct meetings. It provides that if the local agency elects to use teleconferencing to conduct a public meeting, then it must identify each teleconference location in the public notice and agenda, and post agendas at all teleconference locations. All teleconference locations must be publicly accessible and there must be an opportunity for public comment at each teleconference location. Additionally, a quorum of the members of the legislative body must participate from locations physically within the jurisdictional boundaries of the agency.

In March 2020, Governor Newsom issued Executive Order N-29-20 authorizing exemptions to these Brown Act teleconferencing requirements. These requirements were suspended during the COVID-19 pandemic to promote social distancing and to facilitate remote work and meetings. Executive Order N-08-21 extended the previous order until September 30, 2021.

On September 16, 2021, the Governor signed AB 361 into law to allow the continued use of virtual public meetings during a declared state of emergency when certain conditions are met.

AB 361 took effect immediately as an urgency statute.

3.9 Packet Pg. 105
Analysis
AB 361 exempts local agencies from complying with the following teleconferencing requirements of the Brown Act:
· Ensuring that each teleconference location is physically accessible to the public; · Maintaining quorum with members physically within the jurisdiction; and · Providing an opportunity for public comment at each teleconference location.

The AB 361 exemptions only apply during a declared state of emergency - as defined under the California Emergency Services Act - and one of the following circumstances must apply:

1. State or local officials have imposed or recommended measures to promote social distancing.

2. The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body has determined that, as a result of the emergency, meeting in person presents imminent risks to the health or safety of attendees.

Under AB 361, when a local agency elects to hold a virtual meeting because the applicable criteria are met, an alternate set of requirements apply:
· No Action During Disruptions - Where there is a disruption in the public broadcast of the call-in or internet-based meeting service, the local agency must cease and take no further action on agenda items until public access is restored. · Public Comment Rights - A local agency is prohibited from requiring public comments to be submitted in advance of the meeting and cannot close the comment period or opportunity to register online until the timed public comment period has elapsed.

Lastly, every 30 days during the proclaimed state of emergency, the local agency acting under the teleconference exemptions must make findings about whether the circumstances explained above still apply. Therefore, to continue holding virtual meetings, the City Council must find that it reconsidered the circumstances of the state of emergency and that one of the following circumstances exist: “(i) the emergency continues to directly impact the ability of members to safely meet in person,” or “(ii) state or local officials continue to impose or recommend measures to propose social distancing.” Today’s action would allow the City Council and City advisory bodies to continue meeting virtually during the month of February 2022. The teleconferencing exemptions authorized by AB 361 will sunset on January 1, 2024.

Fiscal Impact
None
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

3.9 Packet Pg. 106
Attachments

1. Ab361 Resolution

3.9 Packet Pg. 107
Resolution No. XX-2022 1 of 3
RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
ADOPTING THE AB 361 FINDINGS NECESSARY TO CONTINUE VIRTUAL

PUBLIC MEETINGS FOR THE CITY COUNCIL AND CITY ADVISORY BODIES DURING THE COVID-19 STATE OF EMERGENCY
WHEREAS, on January 31, 2020, the United States Department of Public Health and Human Services Secretary declared a public health emergency for the novel disease named “coronavirus disease 2019” or “COVID-19" by the World Health Organization; and WHEREAS, the Centers for Disease Control and Prevention ("CDC”) has stated that COVID-19 is a serious public health threat based on current information; and WHEREAS, on March 3, 2020, the San Mateo County Health Officer declared a local health emergency throughout San Mateo County and the County Manager, serving as the County Director of Emergency Services, proclaimed a local emergency throughout San Mateo County related to the novel coronavirus and on March 10, 2020, the San Mateo County Board of Supervisors ratified and extended the declaration and proclamation and this state of emergency remains in effect; and WHEREAS, on March 4, 2020, the Governor of California declared a State of Emergency due to the outbreak and spread of COVID-19, and the State of Emergency is still in effect; and WHEREAS, on March 17, 2020, the East Palo Alto City Council (“City Council”) proclaimed a local emergency due to COVID-19 and the local emergency is still in effect; and WHEREAS, in March 2020, the Governor’s Executive Order N-29-20 suspended Brown Act requirements related to teleconferencing during the COVID-19 pandemic provided that notice, accessibility, and other requirements were met, and the public was allowed to observe and address the legislative body at the meeting, and subsequently adopted Executive Order N-08-21 extending the previous order until September 30, 2021; and
WHEREAS, since March 2020, the City Council and the City’s boards, commissions, and committees (“City Advisory Bodies”) have conducted their meetings virtually, as authorized by the Executive Order; and
WHEREAS, on September 16, 2021, the Governor signed into law AB 361 to allow the continued use of virtual public meetings during a declared state of emergency without conforming to the Brown Act teleconferencing rules during a declared state of emergency if: (i) State or local officials have imposed or recommended measures to promote social distancing; (ii) the legislative body is meeting to determine whether, as a result of the emergency, meeting in person presents imminent risks to the health or safety of attendees; or (iii) the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees; and

3.9.a
Packet Pg. 108 Attachment: Ab361 Resolution (2114 : AB 361 Authority for Virtual Public Meetings) Resolution No. XX-2022 2 of 3
WHEREAS, since October 2021, the City Council has adopted resolutions, on a monthly basis, making the required AB 361 findings to continue virtual public meetings for the City Council and City advisory bodies; and
WHEREAS, in the last few months, the Delta variant has surged in the United States and become the predominant COVID-19 variant, accounting for higher hospitalization rates; and WHEREAS, the CDC reports that the Delta variant is highly contagious, more than twice as contagious as previous variants, spreads faster than previous forms, and might cause more severe illness than previous variants in unvaccinated people; and WHEREAS, on November 24, 2021, South Africa reported the identification of a new SARSCoV-2 variant, B.1.1.529 to the World Health Organization (“WHO”); and WHEREAS, on November 26, 2021, the Technical Advisory Group on SARS-CoV-2 Virus Evolution (“TAG-VE”) convened to assess B.1.1.529, and TAG-VE advised WHO that this variant should be designated as a Variant of Concern (“VOC”), and WHO designated B.1.1.529 as a VOC named “Omicron”; and
WHEREAS, on December 1, 2021, the first case attributed to the Omicron variant was reported in the United States and additional cases have been detected, resulting in a winter surge; and WHEREAS, the Omicron variant has had increased transmission compared to the original SARS-CoV-2 virus; and
WHEREAS, due to uncertainty and concerns about the Delta and Omicron variants and current conditions, many workplaces, including the City of East Palo Alto, have pushed back the return to regular in-person operations; and
WHEREAS, given the heightened risks of these variants of COVID-19 in the community, holding indoor meetings with all members of the City Council, staff, and the public in attendance would pose an unnecessary and immediate health and safety risk to the attendees.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Adopts the recitals set forth herein as findings of fact;

3.9.a
Packet Pg. 109 Attachment: Ab361 Resolution (2114 : AB 361 Authority for Virtual Public Meetings) Resolution No. XX-2022 3 of 3

2. Incorporates by this reference prior City Council resolutions making the AB 361 findings necessary to continue virtual public meetings for the City Council and City Advisory Bodies during the COVID-19 State of Emergency;

3. Determines that, after having reconsidered the circumstances of the state of emergency, finds that the emergency continues to directly impact the ability of members to safely meet in person; and

4. Suspends the Brown Act teleconferencing rules in accordance with AB 361, and based on the findings and determinations herein, thereby authorizing the use of virtual meetings of the City Council and City Advisory Bodies, during the month of March 2022.

PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:

City Clerk Valerie J. Armento, Interim City Attorney

3.9.a
Packet Pg. 110 Attachment: Ab361 Resolution (2114 : AB 361 Authority for Virtual Public Meetings) Resolution No. XX
-20224 of 3

3.9.a
Packet Pg. 111 Attachment: Ab361 Resolution (2114 : AB 361 Authority for Virtual Public Meetings)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Adrian Biggs, Associate Engineer
Humza Javed, City Engineer
SUBJECT: University Circle Parcel Map Clean Up and Easement Acceptance Recommendation
Adopt a resolution approving the parcel map, accepting the easement for the University Pedestrian Overcrossing, abandoning the existing Public Utility Easements within the property, and authorizing the City Manager to enter into an easement agreement with University Circle Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 2: Enhance Economic Vitality
Priority No. 4: Improve Public Facilities and Infrastructure Priority No. 6: Create a Healthy and Safe Community
Background
City Staff has been working with the University Circle Development team on a parcel map cleanup. This clean up is not required as a part of the future development of the property, but does create a easier baseline for the future map changes. In addition, Staff has made a request of University Circle to grant an easement along University Avenue for the future pedestrian overcrossing.

Analysis
Staff has worked with the City’s consultant, CSG Engineering, to review and provide feedback on the map. The map currently includes the necessary easement for the future pedestrian overcrossing, the abandonment of Public Utility Easements within the property, and various clean up items that do not affect the form or function of the map. Currently, the Public Utility Easements do not have existing utilities nor are there future utilities proposed within Easement limits. Finally, an Easement Agreement will be necessary to capture the use and limitations of

3.10 Packet Pg. 112
the proposed easement. This Agreement has been vetted by the City Attorneys Office and will be recorded along with the map. The Draft Agreement has been included as Attachment 3 Fiscal Impact
No fiscal impact.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution - UCI Parcel Map Approval

2. University Circle II Parcel Map 2.7.2022

3. Pedestrian Easement Agreement Draft

3.10 Packet Pg. 113
RESOLUTION NO. XX – 2022

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

APPROVING THE UNIVERSITY CIRCLE PARCEL MAP, ACCEPTING THE EASEMENT FOR THE

UNIVERSITY AVENEUE PEDESTRIAN OVERCROSSING, ABANDONING THE EXISITING PUBLIC

UTILITY EASEMENTS WITHING THE PROPERTY, AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN EASEMENT AGREEMENT WITH UNIVERSITY CIRCLE
WHEREAS, City Staff has been working with the University Circle Development team on a parcel map update for their property; and
WHEREAS, the map currently includes the necessary easement for the future pedestrian overcrossing, the abandonment of Public Utility Easements within the property, and various clean up items that do not affect the form or function of the map; and WHEREAS, an Easement Agreement will be necessary to capture the use and limitations of the proposed easement; and
WHEREAS, Staff recommends the approval of the map, easements, and agreement with University Circle.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY approves the parcel map, accepts the easement for the University Pedestrian Overcrossing, abandons the existing Public Utility Easements within the property, and authorizes the City Manager to enter into an easement agreement with University Circle.

PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Carlos Romero, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, Acting City Clerk Valerie J. Armento, Interim City Attorney

3.10.a
Packet Pg. 114 Attachment: Resolution - UCI Parcel Map Approval (2094 : UCI Parcel Map Clean Up and Easement) OWNER'S STATEMENT WE HEREBY STATE THAT WE ARE THE OWNERS OF, OR HAVE SOME RIGHT, TITLE OR INTEREST IN AND TO THE REAL PROPERTY INCLUDED WITHIN THE SUBDIVISION SHOWN UPON THIS MAP; AND THAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS CLEAR TITLE TO SAID PROPERTY; THAT WE HEREBY CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION AS SHOWN WITHIN THE DISTINCTIVE BORDER LINE. WE HEREBY DEDICATE TO PUBLIC USE ALL THOSE CERTAIN EASEMENTS SHOWN ON THIS MAP, DESIGNATED AS PUBLIC ACCESS EASEMENTS (P.A.E.). WE HEREBY DEDICATE TO PUBLIC USE ALL THOSE CERTAIN EASEMENTS SHOWN ON THIS MAP, DESIGNATED AS PUBLIC UTILITY EASEMENTS (P.U.E.). FOR PUBLIC UTILITY FACILITIES INCLUDING BUT NOT LIMITED TO POLES, ELECTRIC, TELEPHONE, CABLE CONDUITS AND WIRES, GAS AND ALL APPURTENANCES THEREOF AND WITH RIGHTS OF INRESS AND EGRESS. SAID PUBLIC UTILITY EASEMENT SHALL BE KEPT FREE OPEN AND FREE FROM BUILDINGS AND STRUCTURES OF ANY KIND EXCEPT LAWFUL FENCES, SURFACE PAVEMENT, LAWFUL UNSUPPORTED ROOF OVERHANGS, IRRIGATION SYSTEMS, UTILITY COMPANY STRUCTURES AND APPURTENANCES THEREOF. WE HEREBY DEDICATE TO PUBLIC USE ALL THOSE CERTAIN EASEMENTS SHOWN ON THIS MAP, DESIGNATED AS BICYCLE PATH EASEMENT AS OWNER COLUMBIA REIT - UNIVERSITY CIRCLE, LP, A DELAWARE LIMITED PARTNERSHIP (FORMERLY KNOWN AS, WELLS REIT ll - UNIVERSITY CIRCLE, L.P., A DELAWARE LIMITED PARTNERSHIP) BY:  COLUMBIA REIT - UNIVERSITY CIRCLE GP, LLC, A DELAWARE LIMITED LIABILITY COMPANY, ITS GENERAL PARTNER BY: COLUMBIA PROPERTY TRUST OPERATING PARTNERSHIP, L.P., A DELAWARE LIMITED PARTNERSHIP, ITS SOLE MEMBER BY: COLUMBIA PROPERTY TRUST, INC., A MARYLAND CORPORATION, ITS GENERAL PARTNER BY: NAME: KEVIN A. HOOVER TITLE: SENIOR VICE PRESIDENT OWNER'S ACKNOWLEDGMENT A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF ) COUNTY OF )SS. ON 202 , BEFORE ME, , A NOTARY PUBLIC, PERSONALLY APPEARED , WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND. NOTARY'S SIGNATURE: PRINTED NAME: COUNTY OF PRINCIPAL PLACE OF BUSINESS: COMMISSION No.: COMMISSION EXPIRATION DATE: SURVEYOR'S STATEMENT THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF COLUMBIA REIT - UNIVERSITY CIRCLE, LP, A DELAWARE LIMITED PARTNERSHIP, IN DECEMBER 2021. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED PRELIMINARY PARCEL MAP, IF ANY. ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED, AND THAT THE MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. DATED: BY: DAVID C. JUNGMANN P.L.S. NO. 9267 CITY ENGINEER'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN PARCEL MAP; THAT THE SUBDIVISION SHOWN HEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE PRELIMINARY PARCEL MAP AND ANY APPROVED ALTERATIONS THEREOF, AND THAT ALL PROVISIONS OF CHAPTER 2 OF THE CALIFORNIA STATE SUBDIVISION MAP ACT AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE PRELIMINARY PARCEL MAP, IF REQUIRED, MAP HAVE BEEN COMPLIED WITH. DATED: BY: HUMZA JAVED CITY ENGINEER RCE # 73789 CITY OF EAST PALO ALTO CITY SURVEYOR'S STATEMENT I, ANNE-SOPHIE TRUONG, A LICENSED LAND SURVEYOR FOR THE CITY OF EAST PALO ALTO, SAN MATEO COUNTY, CALIFORNIA, DO HEREBY STATE THAT I HAVE EXAMINED THE WITHIN PARCEL MAP AND I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT. DATE: BY: ANNE-SOPHIE TRUONG PLS 8998 ACTING CITY SURVEYOR (CSG CONSULTANTS) CITY CLERKS STATEMENT PURSUANT TO GOVERNMENT CODE 66434(G), I HEREBY ABANDON THE FOLLOWING EASEMENT(S) THAT ARE LOCATED WITHIN THE BOUNDARY OF THIS MAP BUT ARE NOT SHOWN ON THIS MAP. 1) ALL PUBLIC UTILITY EASEMENTS (P.U.E.), CREATED BY THAT PARCEL MAP FILED IN BOOK 72 OF MAPS, AT PAGES 70 THROUGH 75, INCLUSIVE, RECORDS OF SAN MATEO COUNTY. I HEREBY STATE THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO DID APPROVE THE HEREIN MAP AS SHOWN HEREON, AND CONSENT TO RECORD IS GIVEN BY THE UNDERSIGNED CITY CLERK ON BEHALF OF THE CITY OF EAST PALO ALTO PURSUANT TO AUTHORITY CONFERRED BY EAST PALO ALTO MUNICIPAL CODE, SECTION 18.54.040 AND 18.60020(d)(1). AND THAT SAID COUNCIL DID ACCEPT, ALL EASEMENTS OFFERED FOR DEDICATION AS SHOWN ON SAID MAP WITHIN SAID SUBDIVISION. DATE: BY: WALFRED SOLORZANO CITY CLERK CITY OF EAST PALO ALTO COUNTY RECORDER'S STATEMENT FILED THIS DAY OF 202 , AT: A.M./P.M. IN BOOK OF PARCEL MAPS, AT PAGES , SAN MATEO COUNTY RECORDS, AT THE REQUEST OF COLUMBIA REIT - UNIVERSITY CIRCLE, LP, A DELAWARE LIMITED PARTNERSHIP. FILE NO. MARK CHURCH COUNTY RECORDER SAN MATEO COUNTY, CALIFORNIA BY: DEPUTY PRELIMINARY VICINITY MAP NOT TO SCALE US-101 UNIVERSITY AVENUE MANHATTAN AVENUE SHEET INDEX 1. TITLE SHEET 2. BOUNDARY SHEET 3. EASEMENT SHEET 1 4. EASEMENT SHEET 2 - PUBLIC ACCESS EASEMENT DETAIL 5. BICYCLE PATH EASEMENT DETAIL SHEET WOODLAND AVENUE SITE BEING A RESUBDIVISION OF THE LANDS DESCRIBED IN THAT CERTAIN GRANT DEED RECORDED JUNE 27, 2017 AS DOCUMENT NUMBER 2017-054819, AND EXCEPTING THEREFROM ANY AND ALL PORTIONS DESCRIBED AS PARCEL 4 IN THAT CERTAIN GRANT DEED RECORDED SEPTEMBER 26, 2002 AS DOCUMENT NUMBER 2002-191870, OFFICIAL RECORDS, SAN MATEO COUNTY. CITY OF EAST PALO ALTO SAN MATEO COUNTY STATE OF CALIFORNIA DECEMBER 2021 UNIVERSITY CIRCLE PARCEL MAP 255 SHORELINE DR., SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com BKF JOB NO. 20150084 SHEET 1 OF 5 OWNERS TO BE VERIFIED BY

SUBDIVISION GUARANTEE
PC #3 01-20-2022 LW (CSG)

3.10.b
Packet Pg. 115
Attachment: University Circle II Parcel Map 2.7.2022 (2094 : UCI Parcel Map Clean Up and Easement) BASIS OF BEARINGS N04°43'36"E 706.48' R=20.00' Δ=92°31'53" L=32.30' (SEE SURVEYOR'S NOTE 3) 5.0' M A N H A T T A N A V E N U E (60' R/W - PUBLIC) H I G H W A Y 1 0 1
(STATE OF CALIFORNIA)
(WIDTH VARIES)
(R/W RECORD MAP R-37.16)

U N I V E R S I T Y A V E N U E O V E R P A S S
(STATE OF CALIFORNIA) (WIDTH VARIES)
(R/W RECORD MAP R-37.18)
N85°16'00"W 88.94' (R3) PARCEL 2 (104,609± SQ.FT.) (2.40± ACRES) PARCEL 3 (92,193± SQ.FT.) (2.12± ACRES) PARCEL 1 (184,024± SQ.FT.) (4.22± ACRES) 68.15' N04°43'36"E 358.05' (R1) N04°43'36"E 619.82' (R1) N04°44'00"E (R1) 319.78' S85°16'00"E 156.09' (R3) N85°16'24"W 41.53' (N85°16'00"W 41.50')(R1) N40°16'00"W (R3) 75.34' (R3) N04°44'00"E 123.40' (R3) S04°44'00"W (R3) 22.02' (R3) S49°44'00"W (R3) 38.57' (R3) N85°16'24"W (R3) 18.21' (R3) N04°43'36"E (R3) 3.55' (R3) N85°16'24"W (R1)(R3) 234.97' (R3) S02°59'31"W (R1) 12.40' S87°00'29"E 41.14' (S86°16'25"W 12.540m)(R2)(R4) R=1,0

6.97' Δ=13°53'3 " L
=24 .16' R=140.78' (42.907m) (R2)(R4) Δ=13°24'15" (R2)(R4) L=32.93' (10.038m) (R2)(R4) R=959.61' Δ=14°29'28" L=242.70'
L1 C1
N66°57'41"W 158.42' (R1)
129.44' (R1) R=551.50' Δ=2°31'54" L=24.37' (SEE SURVEYOR'S NOTE 2) S87°48'17"E 77.90' (R1)
R=1,110.00' Δ=23°18'07" L=451.43' 63.15'

30.00' N04°43'36"E 348.70'
N23°03'35"E 57.48' R=178.01' (54.253m)(R2)(R4) Δ=8°06'39" (8°06'40") (R2)(R4) L=25.20' (7.680m)(R2)(R4) S22°45'16"W (S23°29"20"W) (R2)(R4) 4.86' (1.482m)(R2)(R4) N85°16'24"W 291.99' (R1) 131.48' (R1) 123.34' (R3) N04°43'36"E (R1) 254.82' S13°58'24"W 245.77' (R1)
N86°25'53"W (R) 30.46' (R1)

41.15' (R3) 47.79' (R3)
N85°16'23"W 159.89' (R1)

30.00' 77.31' S30°51'55"W (S31°35'59"W) (R2)(R4) 34.94' (10.648m) (R2) (R=
306.906m
Δ=13°53'3 " L=74.415m) (R2)(R4)
(R=
292.474m
Δ=14°29'28" L=73.972m)
(R2)(R4) (R1) (R1) (R1) R=43.29' Δ=31°24'31" L=23.73' 20.90' 20.90'

W O O D L A N D A V E N U E
(R/W WIDTH VARIES - PUBLIC) BASIS OF BEARINGS O ' C O N N O R S T R E E T (60' R/W - PUBLIC) S37°14'43"W 35.53' LINE TABLE LINE NO. L1 DIRECTION N22°41'20"WLENGTH 11.67' CURVE TABLE CURVE NO. C1 RADIUS 26.25' DELTA 47°58'03"LENGTH 21.97' RECORD BEARING TABLE DIRECTION N22°41'53"W (R2) 26.25'(R1) 21.98' N52°45'16"W (R) FEE GRANT TO STATE PER (R5)
(S37°58'47"W)(R2)(R4) S37°14'43"W

35.53' (10.829m)(R2)(R4)
N21°20'46"W (R)
N24°55'44"W (R)
N23°03'35"E 57.48'
C1
L1 R=43.29' (13.196m)(R2) (13.195m)(R4)(R5) Δ=31°24'31" L=23.73' Δ=20°37'56" L=15.59' Δ=10°46'35" (10°46'44")(R2)(R4) L=8.14' (2.482m)(R2)(R4) LEGEND FOUND BRASS DISK W/ PUNCH IN MONUMENT WELL SET 2" BRASS DISK WITH PUNCH STAMPED "PLS 9267" ( ) DENOTES RECORD DATA m METERS N.T.S. NOT TO SCALE P.U.E. PUBLIC UTILITY EASEMENT (R) DENOTES RADIAL BEARING (R#) RECORD INFORMATION REFERENCE NUMBER R/W RIGHT OF WAY SUBJECT BOUNDARY LINE ADJACENT LOT LINE CENTERLINE EASEMENT LINE ABUTTER'S RIGHTS RELINQUISHED TIE LINE/RADIAL LINE EASEMENTS AND AGREEMENTS OF RECORD 1. THESE PARCELS ARE SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS PER DOCUMENT NUMBER 2002-225991 AND AMENDED PER DOCUMENT NUMBER 2005-048808. 2. 3062 O.R. 504 - ABUTTER'S RIGHTS RELINQUISHED. 3. 3095 O.R. 539 - ABUTTER'S RIGHTS RELINQUISHED. 4. 3377 O.R. 585 - ABUTTER'S RIGHTS RELINQUISHED. BASIS OF BEARINGS THE BEARING NORTH 4°43'36" EAST, BETWEEN THE TWO FOUND MONUMENTS ON THE CENTERLINE OF MANHATTAN AVENUE AS SHOWN ON THAT CERTAIN PARCEL MAP FILED FOR RECORD ON MAY 17, 2000 IN BOOK 72 OF PARCEL MAPS AT PAGES 70-75, RECORDS OF SAN MATEO COUNTY, WAS TAKEN AS THE BASIS OF ALL BEARINGS SHOWN ON THIS MAP. NOTE SEE SHEETS 3, 4, AND 5 FOR EASEMENT INFORMATION. RECORD INFORMATION (R1) 72 PARCEL MAPS 70-75 (R2) DN. 2017-054819 (R3) DN. 2002-043419 (R4) DN. 2002-191875 (R5) DN. 2002-191870 ABUTTER'S RIGHT'S RELINQUISHED 1 PER DN. 2002-191875
2 PER DN. 2002-087050
3 PER DN. 2002-191870
1 1 2 3 SURVEYOR'S NOTE 1. ALL IRON PIPE MONUMENTS PER (R1) WERE SEARCHED FOR, NOT FOUND. 2. THE CURVE ALONG WOODLAND AVENUE HAVING A RADIUS OF 551.50', AS SHOWN HEREON, WAS ERRONEOUSLY OMITTED FROM (R1). 3. THE CURVE AT THE INTERSECTION OF WOODLAND AVENUE AND MANHATTAN AVENUE HAVING A RADIUS OF 20.00', AS SHOWN HEREON, WAS LABELED WITH ERRONEOUS CURVE DATA ON (R1). 4. THE VESTING GRANT DEED, RECORDED JUNE 27, 2017 AS DOCUMENT NUMBER 2017-054819, ERRONEOUSLY OMITS AN EXCEPTION TO TITLE, SAID EXCEPTION CONSISTS OF ANY AND ALL PORTIONS DESCRIBED AS PARCEL 4 IN THAT CERTAIN GRANT DEED RECORDED SEPTEMBER 26, 2002 AS DOCUMENT NUMBER 2002-191870, OFFICIAL RECORDS, SAN MATEO COUNTY (R5). 3 BEING
A RESUBDIVISION OF THE LANDS DESCRIBED IN THAT CERTAIN GRANT DEED RECORDED JUNE 27, 2017 AS DOCUMENT NUMBER 2017-054819, AND EXCEPTING THEREFROM ANY AND ALL PORTIONS DESCRIBED AS PARCEL 4 IN THAT CERTAIN GRANT DEED RECORDED SEPTEMBER 26, 2002 AS DOCUMENT NUMBER 2002-191870, OFFICIAL RECORDS, SAN MATEO COUNTY. CITY OF EAST PALO ALTO SAN MATEO COUNTY STATE OF CALIFORNIA 1" = 50' DECEMBER 2021 UNIVERSITY CIRCLE PARCEL MAP 255 SHORELINE DR., SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com BKF JOB NO. 20150084 SHEET 2 OF 5 DETAIL "A" NOT TO SCALE SEE DETAIL "A" PC #3 01-20-2022 LW (CSG) OKAY

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Attachment: University Circle II Parcel Map 2.7.2022 (2094 : UCI Parcel Map Clean Up and Easement) C3 AREA = 3,061± SQ.FT.

L7 (R) 5.0' M A N H A T T A N A V E N U E (60' R/W - PUBLIC) H I G H W A Y 1 0 1
(STATE OF CALIFORNIA)
(WIDTH VARIES)
(R/W RECORD MAP R-37.16)

U N I V E R S I T Y A V E N U E O V E R P A S S
(STATE OF CALIFORNIA)
(WIDTH VARIES)
(R/W RECORD MAP R-37.18) O ' C O N N O R S T R E E T (60' R/W - PUBLIC) PARCEL 2 (104,609± SQ.FT.) (2.40± ACRES) PARCEL 3 (92,193± SQ.FT.) (2.12± ACRES) PARCEL 1 (184,024± SQ.FT.) (4.22± ACRES) L14
L13 L12
L11
L9 L8
N27°13'54"E 149.22'
N38°28'54"E 103.41'

43.79' L2 N85°16'00"W 9.13' S04°44'00"W 148.63' R=319.97' Δ=10°20'56" L=57.79' L3 (R) R=324.97' Δ=3°36'02" L=20.42' R=1,012.0 ' Δ=16°20'08" L=288.53' N71°25'51"W (R)
L5
L6 L1 C4

40.18'
N66°57'41"W
136.57'

30.45' S85°16'23"E 130.49' C7
S87°48'17"E 77.90'

77.90' C6 N04°43'36"E 209.25' L31 L28 L30 L27
L26 L25 L24 S04°43'36"W 103.83' L23 L22 40.66' N04°43'36"E 108.14' N04°43'36"E 108.20' L36 L35 L34 L33 81.47' 84.36'L39 L38 L37 40.65' N04°43'36"E 470.97' N04°43'36"E 470.97' N18°10'02"W (R) N24°55'44"W (R)
N66°57'41"W 158.42' 30.46'
N85°16'23"W 129.44' R=551.50' Δ=2°31'54" L=24.37' P.U.E. AREA = 799± SQ.FT.

P.U.E.

L10 C5 R=20.00' Δ=92°31'53" L=32.30'
N85°16'24"W
L29
L26
L29
N52°45'16"W (R) 6.5' P.U.E. 6.5' P.U.E. SEE SHEET 5 FOR BICYCLE PATH EASEMENT C2 (R1) (R1) (R1) 20.90' N04°43'54"E 246.47'
N27°13'54"E 66.72'
L21 L19 L18
L17
L16
L15 L20 L32AREA = 3,803± SQ.FT.

AREA = 28,805± SQ.FT.

W O O D L A N D A V E N U E
(R/W WIDTH VARIES - PUBLIC) SEE SHEET 4 FOR DETAIL OF PUBLIC ACCESS EASEMENT NOT SHOWN ON THIS SHEET 6.5' P.U.E. P.U.E. AREA = 790± SQ.FT.

N54°54'22"W (R)
R=1,012.00' AREA = 1,308± SQ.FT. 6.5' P.U.E. 20.90' L4 (R) R=324.97' LINE TABLE LINE NO. L1L2L3L4L5L6L7L8L9 L10 L11 L12 L13 L14 L15 L16 L17 L18 L19 L20 DIRECTION N22°41'20"W S02°59'31"W S74°55'04"E N71°19'02"W S55°05'43"E S37°14'43"W N21°20'46"W N62°46'30"W N85°16'11"W N62°46'11"W N85°16'11"W S04°43'49"W N76°01'13"W N13°58'47"E S85°16'11"E S62°46'11"E S85°16'11"E N04°43'49"E S85°16'00"E N04°44'00"ELENGTH 11.67' 27.58' 5.00' 5.00' 23.85' 35.53' 22.22' 7.31' 75.46' 65.94' 70.57' 24.58' 27.19' 30.61' 94.48' 65.94' 51.97' 15.81' 2.49' 26.08' LINE TABLE LINE NO. L21 L22 L23 L24 L25 L26 L27 L28 L29 L30 L31 L32 L33 L34 L35 L36 L37 L38 L39 DIRECTION S85°16'00"E S85°16'24"E N85°16'24"W S04°43'36"W S04°43'36"W S85°16'24"E S04°43'36"W S04°43'36"W S85°16'24"E S04°43'36"W S04°43'36"W S13°58'24"W S85°16'24"E S85°16'24"E S04°43'36"W N85°16'24"W S85°16'24"E S04°43'36"W N85°16'24"WLENGTH 48.41' 6.50' 5.24' 24.67' 14.84' 62.70' 10.00' 22.75' 25.88' 10.00' 23.16' 6.59' 6.50' 3.61' 26.67' 10.11' 10.14' 23.84' 3.64' CURVE TABLE CURVE NO. C2C3C4C5C6C7 RADIUS 959.61' 43.29' 26.25' 26.25' 13.50' 558.00' DELTA 2°09'06" 31°24'31" 6°45'42" 41°12'20" 92°31'53" 2°31'54" LENGTH 36.04' 23.73' 3.10' 18.88' 21.80' 24.65' LEGEND FOUND BRASS DISK W/ PUNCH IN MONUMENT WELL SET 2" BRASS DISK WITH PUNCH STAMPED "PLS 9267" N.T.S. NOT TO SCALE P.U.E. PUBLIC UTILITY EASEMENT (R) DENOTES RADIAL BEARING (R#) RECORD INFORMATION REFERENCE NUMBER R/W RIGHT OF WAY SQ.FT. SQUARE FEET SUBJECT BOUNDARY LINE ADJACENT LOT LINE CENTERLINE EASEMENT LINE 1.97' P.U.E. AREA = 69± SQ. FT.

S85°16'24"E 35.03' DETAIL "C" NOT TO SCALE SEE DETAIL "C" 6.50' P.U.E.

N85°16'24"W 41.53' BEING
A RESUBDIVISION OF THE LANDS DESCRIBED IN THAT CERTAIN GRANT DEED RECORDED JUNE 27, 2017 AS DOCUMENT NUMBER 2017-054819, AND EXCEPTING THEREFROM ANY AND ALL PORTIONS DESCRIBED AS PARCEL 4 IN THAT CERTAIN GRANT DEED RECORDED SEPTEMBER 26, 2002 AS DOCUMENT NUMBER 2002-191870, OFFICIAL RECORDS, SAN MATEO COUNTY. CITY OF EAST PALO ALTO SAN MATEO COUNTY STATE OF CALIFORNIA 1" = 50' DECEMBER 2021 UNIVERSITY CIRCLE PARCEL MAP 255 SHORELINE DR., SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com BKF JOB NO. 20150084 SHEET 3 OF 5 DETAIL "B" NOT TO SCALE 1.26' L24 L25 N04°43'36"E 209.25' SEE DETAIL "B" L23
L23
L26 (R)
PC #3 01-20-2022 LW (CSG)

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Attachment: University Circle II Parcel Map 2.7.2022 (2094 : UCI Parcel Map Clean Up and Easement) C11 C13C12 R=517.08' Δ=25°50'36" L=233.23' L42 0.31' R=507.08' Δ=26°47'12" L=237.07' R=20.00' Δ=92°31'53" TOTAL L=32.30' TOTAL 20.90' 20.90' S85°16'00"E 39.63' C8 S66°57'29"E 159.17' R=1,110.0 ' Δ=23°18'07" L=451.43' 68.15' 30.00' R=551.50' Δ=2°31'54" L=24.37' S87°48'17"E 77.90' N85°16'23"W 159.89' 129.12' C10 N66°57'41"W 158.42' PUBLIC ACCESS EASEMENT (P.A.E.) OVER PARCEL 2 AREA = 2,484± SQ.FT. PUBLIC ACCESS EASEMENT (P.A.E.) OVER PARCEL 1 AREA = 2,146± SQ.FT. N64°48'38"E (R) S54°05'58"W (R) N12°26'35"E (R) N39°37'20"E (R) S15°33'54"W (R) 30.46' S17°11'21"W (R)L40 LINE TABLE LINE NO. L40 L41 L42 DIRECTION N13°58'24"E N85°16'31"W S85°16'00"ELENGTH 12.89' 3.42' 14.58' CURVE TABLE CURVE NO. C8C9 C10 C11 C12 C13 RADIUS 23.00' 26.25' 20.00' 20.00' 7.00' 20.00' DELTA 41°46'07" 47°58'03" 10°14'51" 50°03'30" 49°54'02" 32°13'31"LENGTH 16.77' 21.97' 3.58' 17.47' 6.10' 11.25' N85°16'23"W 129.12' 0.31' 30.46' Δ=R2=507.08' L=26°47'12" 37.07' S17°11'21"W (R) L40 L41 C9N24°55'44"W (R) N22°41'20"W 11.67' PARCEL 2 (104,609± SQ.FT.) (2.40± ACRES) PUBLIC ACCESS EASEMENT DETAIL 1" = 20' BEING A RESUBDIVISION OF THE LANDS DESCRIBED IN THAT CERTAIN GRANT DEED RECORDED JUNE 27, 2017 AS DOCUMENT NUMBER 2017-054819, AND EXCEPTING THEREFROM ANY AND ALL PORTIONS DESCRIBED AS PARCEL 4 IN THAT CERTAIN GRANT DEED RECORDED SEPTEMBER 26, 2002 AS DOCUMENT NUMBER 2002-191870, OFFICIAL RECORDS, SAN MATEO COUNTY. CITY OF EAST PALO ALTO SAN MATEO COUNTY STATE OF CALIFORNIA 1" = 20' DECEMBER 2021 UNIVERSITY CIRCLE PARCEL MAP 255 SHORELINE DR., SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com BKF JOB NO. 20150084 SHEET 4 OF 5 PARCEL 1 (184,024± SQ.FT.) (4.22± ACRES) W O O D L A N D A V E N U E (R/W WIDTH VARIES - PUBLIC)

M A N H A T T A N A V E N U E
(60' R/W - PUBLIC) SEE DETAIL "D" DETAIL "D" NOT TO SCALE 21.98' PC #3 01-20-2022 LW (CSG)

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Attachment: University Circle II Parcel Map 2.7.2022 (2094 : UCI Parcel Map Clean Up and Easement) R=959.61' Δ=14°29'28" L=242.70' S22°45'16"W 4.86' R=178.01' Δ=8°06'39" L=25.20' S30°51'55"W 34.94' R=140.78' Δ=13°24'15" L=32.93' R=872.0 ' Δ=1°53'15" L=180.92' R=441.0 ' Δ=7°26'31" L=57.28' S20°25'46"W 27.08' R=208.00' Δ=14°13'08" L=51.62' R=192.0 ' Δ=16°48'19" L=56.31' R=20.00' Δ=54°38'30" L=19.07' S85°16'31"E 3.42' S37°14'43"W 35.53' N52°45'16"W (R) BICYCLE PATH EASEMENT AREA = 4,056± SQ.FT. R=43.29' Δ=31°24'31" L=23.73' S04°24'02"W (R) N22°41'20"W 11.67' R=178.01' Δ=8°06'39" L=25.20' S30°51'55"W 34.94' R=140.78' Δ=13°24'15" L=32.93' R=1,0 6.97' Δ=13°53' " L=244.16' R=208.00' Δ=14°13'08" L=51.62' R=192.0 ' Δ=16°48'19" L=56.31' R=9 2.0 ' Δ=12°20'19" L=213.63' R=192.00' Δ=8°36'32" L=28. 5' N86°25'53"W (R) BICYCLE PATH EASEMENT AREA = 4,056± SQ.FT. N86°53'45"E (R) U N I V E R S I T Y A V E N U E O V E R P A S S (STATE OF CALIFORNIA) (WIDTH VARIES) PARCEL 1 (184,024± SQ.FT.) (4.22± ACRES) U N I V E R S I T Y A V E N U E O V E R P A S S (STATE OF CALIFORNIA) (WIDTH VARIES) PARCEL 1 (184,024± SQ.FT.) (4.22± ACRES) 8.75' S87°00'29"E

SEE BELOW
SEE ABOVE BICYCLE PATH EASEMENT DETAIL 1 1" = 20' BICYCLE PATH EASEMENT DETAIL 2 1" = 20' BEING A RESUBDIVISION OF THE LANDS DESCRIBED IN THAT CERTAIN GRANT DEED RECORDED JUNE 27, 2017 AS DOCUMENT NUMBER 2017-054819, AND EXCEPTING THEREFROM ANY AND ALL PORTIONS DESCRIBED AS PARCEL 4 IN THAT CERTAIN GRANT DEED RECORDED SEPTEMBER 26, 2002 AS DOCUMENT NUMBER 2002-191870, OFFICIAL RECORDS, SAN MATEO COUNTY. CITY OF EAST PALO ALTO SAN MATEO COUNTY STATE OF CALIFORNIA 1" = 20' DECEMBER 2021 UNIVERSITY CIRCLE PARCEL MAP 255 SHORELINE DR., SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com BKF JOB NO. 20150084 SHEET 5 OF 5

MATCH LINE

MATCH LINE
PC #3 01-20-2022 LW (CSG)

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Attachment: University Circle II Parcel Map 2.7.2022 (2094 : UCI Parcel Map Clean Up and Easement) 1 175850654.4
384477-004001
This document is recorded for the
benefit of the City of East Palo Alto and
is entitled to be recorded free of charge
in accordance with Section 6103 of the
Government Code.

After Recordation, return to:
[INSERT ADDRESS FOR EAST
PALO ALTO]

EASEMENT AGREEMENT
This Easement Agreement (the “Agreement”) is entered into this ___ day of , 2020 (the “Effective Date”), by and between COLUMBIA REIT – UNIVERSITY CIRCLE, L.P., a Delaware limited partnership (the “Grantor”) and the CITY OF EAST PALO ALTO, a California municipal corporation (the “Grantee”).

RECITALS
A. Grantor is the owner of that certain real property located in the County of San Mateo, State of California, described in Exhibit A attached hereto and incorporated herein by reference (the “Property”).

B. Grantor desires to grant to Grantee and Grantee wishes to accept from Grantor an easement over a portion of the Property described in Exhibit B (the “Easement Area”) for the purpose of the construction, maintenance and use of a public sidewalk for use by walkers and bicyclists and expansion of University Avenue on the terms and conditions as provided herein.

NOW, THEREFORE, the parties agree as follows:

AGREEMENT

1. GRANT OF EASEMENT.

1.1 Grant of Easement. Grantor hereby grants to Grantee and its successors and assigns, a perpetual, non-exclusive easement in gross (the “Easement”) across and over the Easement Area for the purpose of the construction, maintenance and use of a public sidewalk (the “Public Sidewalk”), expansion of University Avenue, curbs and other ancillary improvements in connection with the Public Sidewalk and expansion of University Avenue (the “Improvements”), subject to the terms and conditions of this Agreement. The Easement excludes the use of motorized vehicles on the Public Sidewalk, with the sole exception being use by electrical bicycles,

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scooters and skateboards that are permitted on public sidewalks pursuant to the laws and ordinances of the City of East Palo Alto.

1.2 Condition to Easement. If Grantee does not commence construction of the Improvements with a projected completion date of eighteen (18) months from such commencement and secure full funding of the Improvements and all building and other permits required for the Improvements (collectively, the “Commencement of Construction”), within ten (10) years of the Effective Date, then Grantor shall have the right to terminate the Easement and this Agreement by written notice to Grantee after such ten (10) year period and prior to the Commencement of Construction.

1.3 Termination of Easement upon Abandonment. If Grantee ceases to use the Easement Area for a Public Sidewalk for a period in excess of one (1) year (except for temporary closure for maintenance and repairs) following the completion of the construction of the Improvements, the Easement and this Agreement shall automatically terminate and Grantee shall have no further rights to use the Easement Area or responsibilities related to the Easement Area.

2. CONSTRUCTION OF IMPROVEMENTS WITHIN THE EASEMENT AREA.

2.1 Funding and Construction. Grantee shall be responsible for funding and completing all the initial design, engineering, and construction of the Improvements. The Improvements shall be installed by Grantee in a good and workman-like manner, and in compliance with all applicable law, at Grantee’s sole cost and expense. Grantee shall reasonably coordinate the construction of the Improvements with Grantor in order to minimize any negative impacts on the portion of the Property not covered by the Easement.

2.2 Approval of Improvements. The Improvements shall be constructed in accordance with the preliminary plans [ADD DESCRIPTION OF PLANS – NAME OF PLANS, ENGINEER/ACRHITECT THAT PREPARED PLANS AND DATE] (the “Preliminary Plans”) which have been approved by Grantor. If Grantee wishes to make any material modification to the Preliminary Plans, Grantee shall obtain Grantor’s prior written approval to such material modifications, which approval shall not be unreasonably withheld or delayed. Grantor shall not make any improvements or make any material alterations to the Easement Area other than the Improvements shown on the Preliminary Plans or approved by Grantor in accordance with the preceding sentence. The Improvements must include a Public Sidewalk.

3. MAINTENANCE, REPAIR AND REPLACEMENT.

3.1 Maintenance Repair and Replacement of Improvements. Grantee shall be obligated to maintain, repair, and care for the Improvements in good condition and repair.

3.2 Liens. Grantee shall promptly pay all costs and charges for its materials, labor and other costs incurred and shall hold Grantor and the Grantor’s Property free and harmless from any liens for labor or materials in connection therewith. Grantee agrees that if such a lien shall be filed against the Grantor’s Property, Grantee shall, within ten (10) days thereafter at its own cost and expense, cause such lien to be discharged.

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3.3 Conditions. Grantee shall when performing Grantee’s obligations hereunder (a) maintain, and shall not block or otherwise interfere with, all existing access routes on the Property, and (b) maintain the integrity of all existing fences on the Property which are not within the Easement Area and cooperate with Grantor and all tenants and licensees of the Grantor’s Property to install new fences that need to be relocated because of the Improvements, at Grantee's sole cost and expense. To the extent that Grantee proceeds with any activities as permitted by this Agreement that require Grantee to remove existing fences, Grantee shall provide replacing fencing where reasonably necessary in order to secure the portion of the Property not within the Easement Area.

4. INDEMNITY.

4.1 INDEMNITY FROM GRANTEE PRIOR TO PUBLIC USE. Grantee shall defend, indemnify and hold harmless Grantor, its officers, officials, employees, volunteers, agents and tenants from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of Grantee’s and Grantee’s contractors and agents (a) use of the Easement Area, and (b) construction activities in connection with any improvements that Grantee elects to make within the Easement Area, except for injuries and damages caused by the sole negligence or willful misconduct of Grantor; provided, further, that if the claims or suits are caused by or result from the concurrent negligence of Grantee or its officers, officials, employees, volunteers and agents and Grantor, their officers, officials, employees, volunteers and agents, then this indemnity provision shall be valid and enforceable only to the extent of each parties’ costs or damages incurred beyond that which resulted from their own negligence.

4.2 INDEMNITY FROM GRANTEE AFTER ALLOWING FOR PUBLIC USE.

Prior to Grantee allowing the public to use the Easement Area, the parties must enter into a maintenance and indemnity agreement setting forth Grantee’s obligations relating to maintenance and repair of the Easement Area, as well as setting forth Grantee’s indemnity obligations relating to Grantor relating to the public’s use of the Easement Area. Such maintenance and indemnity agreement must be on terms reasonably acceptable to both Grantor and Grantee.

5. ATTORNEY FEES.

If any action is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to its attorneys’ fees and costs and necessary disbursements, in addition to any other relief to which the party may be entitled.

6. AMENDMENT.

This Agreement may not be modified except in a writing signed by both parties.

7. GOVERNING LAW; VENUE.

This Agreement shall be governed by the laws of the State of California. In case of dispute, venue shall reside in San Mateo County, California.

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8. SEVERABILITY.

If any provision in this Agreement is held by any court to be invalid, void or otherwise unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

9. ENTIRE AGREEMENT.

This Agreement constitutes the entire agreement between the parties regarding its subject matter. This Agreement is deemed to have been drafted equally by both parties.

10. RECORDATION; RUNS WITH THE LAND.

This Agreement shall be recorded with the Santa Mateo County Recorder against the Property and shall run with the land and be binding upon all heirs, successors and assigns of Grantor and all future owners of all or any portion of the Property.

11. NOTICES.

Any notice, demand, request, consent, approval or communications that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within forty-eight hours from the time of mailing if notice is served by mail. Either party may change its address by notifying the other party in writing of the change address.

If to Grantee: City of East Palo Alto
2415 University Avenue
East Palo Alto, California 94303
Attention:

With a copy to:
, California
Attention:

Grantor: Columbia REIT – University Circle, L.P.
c/o Columbia Property Trust
650 California Street, Suite 200
San Francisco, California 94108
Attention: David Dowdney
With a copy to: DLA Piper LLP (US)
2000 University Avenue
East Palo Alto, California 94303
Attention: Jim Anderson

12. COUNTERPARTS.

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This Agreement may be executed in any number of identical counterparts, each of which shall be deemed to be an original, and all of which together shall be deemed to be one and the same instrument when each party has signed one such counterpart.

IN WITNESS WHEREOF, Grantor and Grantee have executed this Agreement.

GRANTOR
COLUMBIA REIT – UNIVERSITY CIRCLE, L.P.,
a Delaware limited partnership

GRANTEE
CITY OF EAST PALO ALTO, a
California municipal corporation
By: Columbia REIT – University Circle GP, LLC,
a Delaware limited liability company,
its general partner
By: Columbia Property Trust Operating
Partnership, L.P, a Delaware limited
partnership, its sole member
By: Columbia Property Trust, Inc.,
a Maryland corporation,
its general partner
By:

Name:

Title:
[NOTE – NEED SIGNATURE

BLOCK FOR THE CITY OF

EAST PALO ALTO TO INSERT
HERE]

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175850654.4
384477-004001

EXHIBIT A

LEGAL DESCRIPTION OF PROPERTY
[INSERT LEGAL DESCRIPTION OF GRANTOR’S ENTIRE PARCEL]

3.10.c
Packet Pg. 125 Attachment: Pedestrian Easement Agreement Draft (2094 : UCI Parcel Map Clean Up and Easement) B-1
175850654.4
384477-004001

EXHIBIT B

LEGAL DESCRIPTION OF EASEMENT AREA
[INSERT DESCRIPTION OF EASEMENT AREA]

3.10.c
Packet Pg. 126 Attachment: Pedestrian Easement Agreement Draft (2094 : UCI Parcel Map Clean Up and Easement) 175850654.4
384477-004001

ACKNOWLEDGMENT
A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.

State of California
County of _________________________ )
On ______________________ before me,
(insert name and title of the officer)
personally appeared ______________________________________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ____________________________ (Seal)

3.10.c
Packet Pg. 127 Attachment: Pedestrian Easement Agreement Draft (2094 : UCI Parcel Map Clean Up and Easement) 175850654.4
384477-004001

ACKNOWLEDGMENT
A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.

State of California
County of _________________________ )
On ______________________ before me,
(insert name and title of the officer)
personally appeared ______________________________________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ____________________________ (Seal)

3.10.c
Packet Pg. 128 Attachment: Pedestrian Easement Agreement Draft (2094 : UCI Parcel Map Clean Up and Easement)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Amy Chen, Community & Economic Development Director SUBJECT: Amendment to Agreement with Aquatic Science Center: San Francisco Estuary Institute
Recommendation
Adopt a Resolution (Attachment 1), extending the term of the Agreement by one year with the Aquatic Science Center: San Francisco Estuary Institute (“ASC: SFEI”) to serve as a lead consultant in the development of an Urban Forest Master Plan for the City of East Palo Alto.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 1: Enhance Public Safety and Emergency Preparedness Priority No. 4: Improve Public Facilities and Infrastructure Priority No. 5: Improve Communication and Enhance Community Engagement Priority No. 6: Create a Healthy and Safe Community
Background
In August 2018, the City Council authorized the City Manager to enter into an agreement with CalFire to accept the 2017-2018 Urban & Community Forestry California Climate Investment Grant: “From Gray to Green: An Urban Forest Master Plan for East Palo Alto” (also known as the CalFire Grant), which included up to $280,680 to develop the first Urban Forest Master Plan (UFMP) and to update the City’s tree ordinances, as needed.

In January 2020, the City Manager was authorized by City Council to identify the Aquatic Science Center as the primary agency with San Francisco Estuary Institute (“SFEI”) to administer the CalFire grant goals, objectives and completing deliverables. SFEI along with Hort Science Bartlett Consulting and Canopy, have partnered with the City of East Palo Alto for the CalFire Grant. This team has been developing a 40-year UFMP through community outreach with various groups and establishing an UFMP Steering Committee to create a shared vision and a list of goals, access current statuses and benefits of trees and strategize

3.11 Packet Pg. 129
an action plan.

Analysis
Staffing Changes
On May 7, 2021, oversight and management of the UFMP project, including grant management of the CalFire grant, was transferred from Public Works to the City’s Community and Economic Development Department. The Public Works Department will continue to lead current activities related to the maintenance of street trees. Where needed, CED staff will work together with Public Works especially upon implementation of the potential ordinance amendments.

CalFire Extension
Since the transfer of the project to CED, staff have been working closely with CalFire on the grant deliverables and sharing drafts while also sharing drafts with the Planning Commission and City Council. On September 28, 2021, due to the COVID-19 pandemic, CalFire extended EPA’s grant term agreement by one year. The original grant project performance period that commenced on September 20, 2018 and was scheduled to end March 30, 2022 was now extended to March 30, 2023. Although at the time of the grant extension, the Aquatic Science Center: San Francisco Estuary Institute did not extend their contract because it was agreed upon with the staff that keeping the original contract timeline and target dates would be acceptable.

UFMP Progress to Date
On November 16, 2021, staff and consultants presented an update on the UFMP which will include three sections: 1) Introduction and Context, 2) Current Status, and 3) Plan for the Future. See linked staff report1 and the UFMP draft online for Sections 1 and 2. At that council meeting, staff and consultants discussed and received feedback from City Council that is helping further refine Sections 1 and 2 and completion of Section 3 of the UFMP. Staff and consultants were originally planning to return to City Council in early 2022 with potential revisions to Municipal Code Chapters 12.16 and 18.28, as well as a summary of the public comment received to date. City staff and consultants are now planning on hosting a public engagement meeting on the potential Municipal Code changes and final UFMP on March 30, 2022 – which would be the last day of the ASC: SFEI agreement and then scheduling the public hearing of the Municipal Code Chapters for April 19, 2022.

Next Steps
If City Council approves staff’s recommendation, CEDD will initiate the Professional Services Agreement amendment with ASC: SFEI with the following changes:

Existing Contract Contract Amendment
Contract Term January 21, 2020 – March 30, 2022 January 21, 2020 – March 30, 2023 1 November 16, 2021 City Council staff report:
http://eastpaloalto.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1431&MediaPosition=15 434.576&ID=1963&CssClass=

3.11 Packet Pg. 130
Fiscal Impact
Funds for the ASC: SFEI agreement were appropriated with the acceptance of the 2017/2018 Cal Fire Grant “From Gray to Green: An Urban Forest Master Plan for East Palo Alto”, presently set to expire by March 30, 2022, but were extended by CalFire to March 30, 2023 due to the COVID-19 pandemic. All service costs will be reimbursed through grant presuming the City adequately meets grant matching deliverables and cost staff/volunteer efforts.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution

3.11 Packet Pg. 131
1 of 1
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO APPROVE AN EXTENSION OF THE AGREEMENT WITH AQUATIC SCIENCE CENTER: SAN FRANCISCO ESTUARY

INSTITUTE BY ONE YEAR
WHEREAS, on August 2018, the City Council authorized the City Manager to enter into an agreement with CalFire to accept the 2017-2018 Urban & Community Forestry California Climate Investment Grant: “From Gray to Green: An Urban Forest Master Plan for East Palo Alto” (also known as the CalFire Grant), which included up to $280,680 to develop the first Urban Forest Master Plan (UFMP) and to update the City’s tree ordinances, as needed; and WHEREAS, on September 28, 2021, due to the Covid-19 pandemic, CalFire extended EPA’s grant term agreement by one year, so that rather than having the project performance period which commenced on September 20, 2018 end March 30, 2022, it was extended to March 30, 2023; and WHEREAS, the City Council wishes to continue to benefit from Aquatic Science Center: San Francisco Estuary Institute (“ASC: SFEI”) professional expertise in completing the Urban Forest Master Plan (UFMP) and to update the City’s tree ordinances; and

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY authorizes the City Manager to extend the term of the Agreement by one year with the Aquatic Science Center: San Francisco Estuary Institute (“ASC: SFEI”) to serve as a lead consultant in the development of an Urban Forest Master Plan for the City of East Palo Alto.

PASSED AND ADOPTED this 15
th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:

City Clerk Valerie J. Armento, Interim City Attorney

3.11.a
Packet Pg. 132 Attachment: Resolution (2107 : Amendment to Agreement with Aquatic Science Center: San Francisco Estuary Institute)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: James Colin, Executive Assistant
SUBJECT: Omowale Satterwhite Proclamation
Recommendation
Present the Proclamation.

Background
The City Council will present a proclamation recognizing and on honoring Omowale Satterwhite.

Attachments

1. Placeholder Omowale Satterwhite

3.12 Packet Pg. 133

3.12.a
Packet Pg. 134 Attachment: Placeholder Omowale Satterwhite (2117 : Omowale Satterwhite Proclamation)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Patrick Heisinger, Assistant City Manager
Greg Henry, Senior Management Analyst
SUBJECT: Update on Spanish Translation Services and Language Access Plan Recommendation
Receive report and direct staff to write a Request for Proposals or Request for Qualifications for support developing a Language Access Plan.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 5: Improve Communication and Enhance Community Engagement Background
On November 2, 2021, staff presented the Council with a report on simultaneous Spanish translation over Zoom. The first Council meeting with simultaneous translation was October 19, 2021. The current plan is to maintain simultaneous Spanish translation for City Council meetings and other meetings with significant importance.

On January 8, 2022, the City Council hosted their annual Strategic Planning Retreat to discuss the City’s priorities and objectives. During the retreat, the City Council confirmed that the City’s creation of a Language Access Plan (LAP) is a key priority for the City in FY 22-23.

The purpose of this staff report is to: 1) provide the City Council with an update on simultaneous Spanish translation services the City has been providing for City Council and other key public meetings and to 2) provide staff with direction to issue a Request for Proposals/Qualifications (RFP/RFQ) to identity a consultant to assist the City with drafting a comprehensive LAP.

Analysis

3.13 Packet Pg. 135
Translation Services
Since November 2021, the City has partnered with Cultural Bridges LLC to provide simultaneous Spanish translation services for all City Council and other community meetings.

The City has received a lot of positive feedback regarding the City’s translation consultant and is committed to providing this service moving forward.

Language Access Plan (LAP)
A language access plan is a document that stipulates how an entity will provide services to individuals who are non-English speaking or have limited English proficiency. Language access plans should be tailored to individual organizations, but may include similar sections, such as a needs assessment, language services offered, notices, training for staff, and evaluation, as described below.

Staff Recommendation for the LAP
Direct the City Manager to:
1) Draft an RFP to identify an eligible firm to work with and complete the LAP on behalf of the City.
2) Return to the City Council in May with a recommendation on a consultant and contract for the LAP services.
3) Work with the Agenda Setting Committee to identify a future date when the City Council could host a Study Session regarding the City’s LAP process.

Fiscal Impact
There is Fiscal Impact to this item.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

3.13 Packet Pg. 136

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: James Colin, Executive Assistant
Batool Zaro, Assistant Civil Engineer
SUBJECT: Waste Process Outreach
Recommendation
Batool Zaro, EIT, Assistant Civil Engineer will provide a presentation regarding Waste Process Outreach.

6.1 Packet Pg. 137

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Rachel Horst, Housing and Economic Development Manager Elena Lee, Planning Manager
SUBJECT: 990 Garden St. Inclusionary Housing Alternative Compliance Option Recommendation
Conduct a public hearing and adopt a Resolution:

1. Finding that the proposed Alternative Compliance Option for the residential development project (“Project”) located at 990 Garden Street to provide, instead of a single-family dwelling and attached ADU with In-Lieu Fee payment equivalent to .4 units, two attached units: one four-bedroom Inclusionary Unit and one three-bedroom Inclusionary Unit, to be sold separately to households at or below 80% of Area Median Income and an In-Lieu Fee payment equivalent to .4 units, satisfies the requirements of Section 18.37.080(D) of the East Palo Alto Municipal Code; and

2. Directing the City Manager to execute all standard documents, in a form approved by the City Attorney, associated with the Inclusionary Housing requirements of the Project.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 6: Create a Healthy and Safe Community
Background
990 Garden St. Residential Development Project
990 Garden St. (“Project”) is an eight-parcel subdivision residential development on a currently vacant lot of 1.32 acres. The Project applicant is Garden Place, LLC (“Applicant”). The Project area is zoned as Single-Family Residential Zone (R-LD). The proposal is to subdivide the Project parcel into seven residential lots and one infrastructure lot for the roadway that would serve the subdivision. The Applicant’s original proposal was to build seven (7) six-bedroom single-family dwellings with attached carports and accessory dwelling units (“ADUs”).

8.1 Packet Pg. 138
This project qualifies as a Medium project – Staff Level Approval1 under the City’s Community Outreach Policy.

Please find a timeline of the project below:

Table 1. Project Timeline
8/14/2020 First submittal
12/1/2020 First round comment letter
3/9/2021 Second round comments
5/15/2021 Third round comments
2/7/21 Inclusionary Housing Plan submittal
Pending Complete Planning application re-submittal
Inclusionary Housing Requirement
All residential development projects are subject to the requirements of Chapter 18.37 of the East Palo Alto Municipal Code - Inclusionary Housing Ordinance (“IHO”), adopted by City Council on November 19, 2019.

The IHO requires an Inclusionary Housing Plan to be approved by the Housing Division prior to scheduling the first Planning Commission hearing or Planning approval. The content of the Inclusionary Housing Plan is incorporated into the Housing Division conditions of approval.

In the Inclusionary Housing Plan, applicants must select from a list of options (“Inclusionary Housing Compliance Options”) that demonstrate how a project will meet the inclusionary requirement. The Applicant completed an Inclusionary Housing Plan and selected the “Other” Alternative Compliance Option, as shown in Attachment 2.2 Under the IHO, all alternative compliance options require City Council approval. This alternative is discussed in detail in the analysis section below.

The purpose of this staff report is for Council to consider the Project applicant’s request, as further described below, to provide an Alternative Compliance Option under the IHO.

The Project’s proposed entitlements, which include Design Review, Tentative Parcel Map, and Lot Merger, will be considered separately at a Planning Commission hearing. The date will not be confirmed for Planning Commission hearing until the Inclusionary Housing Plan is approved.

Analysis
Standard Inclusionary Housing Requirements
All residential projects that create net new units are required to provide 20% of the base number of units in the project at affordable rental or sales prices, as defined in the IHO 1 The City’s Community Outreach Policy may be viewed here:
https://www.cityofepa.org/sites/default/files/fileattachments/community_amp_economic_development/page/2971/community_outrea ch_policy_with_attachments_final_7.1_201907021227554801.pdf and also see handout of the process:
https://www.cityofepa.org/sites/default/files/fileattachments/community_amp_economic_development/page/2981/handouts_medium _at_staff.pdf
2 Please note that at the time of publication, the Applicant was revising the plans to reflect the proper square footage of all the units in the Project, including the “Inclusionary Duplex,” as it is labeled in the plans attached to the Inclusionary Housing Plan. The square footages cited elsewhere in the Inclusionary Housing Plan provided in this staff report are the most up-to-date.

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(“Inclusionary Units”), on the same site as the market-rate units in the project (“On-Site Requirement”).

Affordability requirements for Inclusionary Units are shown in the table below:

Table 2. On-Site Inclusionary Requirement Affordability Summary On-Site Requirement (20%) Obligation
For-Sale 10% of units at 80% AMI
10% of units at 120% AMI
Rental 5% of units at 35% AMI
10% of units at 50% AMI
5% of units at 60% AMI
An In-Lieu Fee requirement applies in projects larger than 5 units, when the inclusionary requirement does not result in a whole number, e.g., 1.4 units, as with this Project. An applicant may round up the fractional unit and choose to build one on-site unit instead of paying the In-Lieu Fee, but this is not required.3
Inclusionary Housing Alternative Compliance Options
The IHO allows the applicant of a residential development to propose an alternative to the OnSite Requirement. Any Alternative Compliance Option requires the approval of the City Council. The IHO identifies three Alternative Compliance Options4:

1. An In-Lieu Fee payment equal to 25% of the units in the project;

2. Providing Inclusionary Units off-site equal to 25% of the units in the project; or

3. Other alternative compliance options as proposed the applicant. This is the compliance option the Applicant is proposing and staff is presenting for consideration to City Council.

Inclusionary Housing Standards
Section 18.37.060 describes the standards for Inclusionary Units. These standards are relative to the market-rate units in a project and include:
• Comparability in exterior appearance and overall quality of construction (to the marketrate units) • Comparability in average bedroom mix and unit size
• Dispersion of Inclusionary Units throughout the project, rather than a single location • Same amenities (access to common open space, parking, storage, etc.) The purpose of these standards is to ensure that the Inclusionary Units are indistinguishable from the market-rate units and well-integrated into the project. 990 Garden Inclusionary Housing Requirement
3 The current Inclusionary In-Lieu Fees of $197,880 per for-sale unit and $255,000 per rental unit were adopted by via City Council Resolution No. 141-2020, effective December 20, 2020. In-Lieu Fee payments, if applicable, must be made prior to the issuance of a Building Permit.
4 Although the City’s Inclusionary Housing Ordinance provides options for a developer to satisfy a project’s affordable housing obligation, staff prefer to identify a solution that will lead to the creation of deed-restricted affordable housing units.

8.1 Packet Pg. 140
As a proposed seven-unit subdivision, the Project’s On-Site Requirement is to provide 1.4 units on-site, with one (1) six-bedroom single-family dwelling comparable to the market-rate single-family dwellings, to be sold at a price affordable to a household at or above 80% Area Median Income (“AMI”)5. The lot with the Inclusionary Unit also would include an ADU, in conformance with the market-rate lots in the Project. The .4 unit would be provided in the form of an In-Lieu Fee payment of $79,152 (.4 x $197,880).

For reference, the 2021 household income limits at 80% AMI are shown below.

Table 3. Household Income Limits at 80% Area Median Income (2021)6 Household
Size
1 2 3 4 5 6 7
80% AMI
Max
Income
$102,450 $117,400 $131,750 $146,350 $158,100 $169,800 $181,500 The On-Site requirements are summarized below:
• One six-bedroom single-family dwelling for sale to a household at or below 80% AMI7 • One attached ADU
• In-Lieu Fee of $79,152
Please note that, since the IHO does not apply to ADUs, any potential ADUs are not included in the number of base units for the purpose of calculating the Project’s inclusionary obligation.

The basis for including an ADU as part of the Project’s inclusionary obligation is to achieve equivalency with the market-rate lots in the Project, which, as shown above, include comparable sizing and amenities.

Proposed Alternative Compliance Option
Instead of the On-Site Requirement described above, the Applicant proposes to provide two units within the same building footprint, with one side containing a unit with four-bedrooms and the other containing a unit with three-bedrooms. These adjacent Inclusionary Housing Units would be sold separately as condominiums, each to an income-eligible household at or below 80% AMI. The Applicant would also include an In-Lieu Fee of $79,152, equal to .4 units.

This proposal is summarized below:
• One four-bedroom unit (condominium) for sale to an 80% AMI household • One three-bedroom unit (condominium) for sale to an 80% AMI household • In-Lieu Fee of $79,152
SB 9 Applicability
The proposed design for this Alternative Compliance Option is not compliant with the development standards for the Residential Low Density (R-LD) zoning designation. 5 In the IHO, households at or below 80% AMI are also referred to as “Median-Income Households.” 6 These are derived from State Income Limits: income-limits-2021.pdf (ca.gov)

8.1 Packet Pg. 141
Specifically, the proposed lot for the Inclusionary Units would be too small to allow more than one unit per the density requirement.

However, staff believe that Senate Bill 98(SB 9), a new state law from the 2020-22 legislative session that took effect on January 1, 2022, may be applied to the Project. Among other changes to existing law, SB 9 requires jurisdictions to allow at two (2) units on a parcel zoned for single-family dwellings through a ministerial approval process.9“Ministerial” approval means that jurisdictions may only use objective zoning, design, and subdivision standards in their review of a residential development project.

The Project could utilize SB 9 to build a two-unit structure, or duplex, on the same lot. If this Alternative Compliance Option is approved by City Council, the Applicant would be required to submit an application for ministerial approval for the lot containing these Inclusionary Units following design review and final map approval of the market-rate portion of the Project.

Planning would conduct an initial review through the Zoning Clearance process to confirm the project qualifies for the SB 9 process.

Following that, the applicant would submit an application for a Building permit. As a ministerial process, the Building permit for the lot with the Inclusionary Units would not require Planning Commission approval. The Applicant would subsequently submit an application for a subdivision of the lot containing the Inclusionary Units to allow for the creation of condominiums for sale to income-eligible households.

Evaluation of the 990 Garden Alternative Compliance Option Section 18.37.080 of the East Palo Alto Municipal Code describes that an Other Alternative Compliance Option can be approved by the City Council based on findings that the alternative will provide as many or more inclusionary units at the same or lower income levels or will otherwise provide greater public benefit than would provision of the inclusionary units on-site.

The On-Site Requirement and Alternative Compliance Option are summarized again below:
• On-Site Obligation– 1 unit plus ADU and partial In-Lieu Fee: Provide one sixbedroom Inclusionary Unit on-site for sale to a household at or below 80% AMI, with an attached ADU, and an In-Lieu Fee of $79,152.
• Alternative Compliance Option– 2 units and partial In-Lieu Fee: Provide one fourbedroom Inclusionary Unit and one three-bedroom Inclusionary Unit on-site for sale to two separate households at or below 80% AMI, and an In-Lieu Fee of $79,152.

The Applicant maintains that the purpose of building six-bedroom single-family dwellings and ADUs is to provide for “intergenerational living,” and that the requirement to build an Inclusionary Unit and an ADU on the same lot, together with the In-Lieu Fee, is infeasible. This is primarily due to the fact that the ADU cannot be sold as a separate unit and adds cost to the Project beyond the subsidy required to sell the unit to a large household at or below 80% AMI.

For the purposes of comparison, the On-Site Requirement and Alternative Compliance Option are shown side-by-side with the market-rate units in the chart below. 8 See https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB9 9 Please note that SB 9 provisions supersede local requirements, such as minimum lot size, by allowing for two units on a parcel, but a project must still meet all objective standards to qualify.

8.1 Packet Pg. 142
Table 4. Inclusionary and Market-Rate Unit Overview
On-Site (20%) Alternative Compliance
(25%)
Market-Rate Units
# Inclusionary
Units Required

1.4 1.7 n/a
Units 1 six-bedroom
1 attached ADU (700
sq ft)
1 four-bedroom
1 three-bedroom
6 six-bedroom
6 attached ADU (700
sq ft)
Size 3,160 sq ft
3,860 sq ft total with
ADU
1,550 sq ft (unit 1)
2,315 sq ft (unit 2)
3,860 sq ft (total)
3,000-3,480 sq ft
3,320 sq ft (average)
3,700-4,180 sq ft total
with ADU
AMI Levels 80% AMI 80% AMI (unit 1)
80% AMI (unit 2)
n/a
In-Lieu Fee $79,152
(.4 x $197,880)
$79,152
(.4 x $197,880)
n/a
Total Units in
Project
7, plus 7 attached
ADUs (700 sq ft)
8, plus 6 attached ADUs
(700 sq ft)
n/a
Required Number of Units. Table 4 shows that the number of Inclusionary Units required for the Alternative Compliance Option is 1.7. The proposed Alternative Compliance Option exceeds that requirement by providing two Inclusionary Units.

Bedroom Count and Size. The On-Site Requirement, with a six-bedroom single family dwelling and ADU, would provide an exceptionally large Inclusionary Housing Unit for a single household at or below 80% AMI.10 This reflects the size and bedroom composition of the market-rate units in the Project. While the two units in the Alternative Compliance Option would each be smaller than the market-rate units and attached, they would be designed for sale to two different households with four and five members, respectively, and within the same building footprint as the six-bedroom single family dwelling plus ADU layout.11 The total number of bedrooms in this Alternative Compliance Option would be seven (7), compared to six (6) plus a 700-square foot ADU in the On-Site Requirement.12 Comparability. The three-bedroom and four-bedroom Inclusionary Units would contain identical or comparable exterior and interior finishes and amenities, with equal access to common areas and comparable private open space.

Affordability- AMI. As noted in Table 3 above, when an inclusionary requirement results in two units, the first unit must be restricted for sale to households at or below 80% AMI, while the second unit must be restricted for sale to households at or below 120% AMI (defined as “Moderate-Income Households”). In the Alternative Compliance Option, both Inclusionary Units 11 The calculation of household size is based upon the number of bedrooms plus one. For example, the household size for a threebedroom unit is four. 12 ADUs are not included in the base number of units (or bedrooms, or square footage) when calculating a project’s inclusionary requirements because they are not subject to the IHO.

8.1 Packet Pg. 143
are restricted for sale to households at or below 80% AMI.

In-Lieu Payment. Finally, while the Alternative Compliance Option does not include an attached ADU, this is partially offset by the fact that it does include the same In-Lieu Fee payment amount as would be provided for the On-Site Requirement.

Staff Recommendation
Based on the above considerations, staff believe that the above-described proposal to provide two attached units for sale to households at or below 80% AMI, with In-Lieu Fee payment, fulfills the requirements of Section 18.37.080, and recommend that the City Council approve this Alternative Compliance Option.

Construction of Units in Alternative Compliance Option
If the City Council approves the provision of two Inclusionary Units as an Alternative Compliance Option for the Project, the standard requirements of the IHO would apply. Prior to the issuance of a Building Permit, the City would execute an Inclusionary Housing Agreement that holds the developer responsible for constructing the Inclusionary Units concurrently with the market-rate units in the project and for selecting a qualified buyer.13 This Inclusionary Housing Agreement is recorded against the entire Project.

Prior to issuance of a certificate of occupancy, a deed restriction would be recorded against each Inclusionary Unit to ensure that they remain affordable in perpetuity, in accordance with the requirements of the IHO for for-sale units. Please note that this affordability restriction, which requires owner-occupancy and requires the unit to be re-sold at an affordable sales price to an income-eligible buyer in the future, will also include a provision that the City has the right to purchase the unit upon resale.

The City or its designated entity, such as EPACANDO, would be responsible for ongoing compliance monitoring. As with all units created and income-restricted under the Inclusionary Housing program, these units would remain part of the City’s Below Market-Rate (“BMR”) portfolio.

Next Steps
If the City Council determines that the proposed Alternative Compliance Option is sufficient to fulfill the Project’s inclusionary obligation, City staff will incorporate the Inclusionary Housing Plan into the Project conditions of approval and the Project will proceed to Planning Commission hearing for entitlements review.

Pending Planning approval of the market-rate portion, including the subdivision, of the Project, a public hearing will be scheduled for final parcel map approval by City Council for subdivision of the subject lots. Staff will also prepare the required documents and work with the developer to execute and record an Inclusionary Housing Agreement against the Project. As noted above, the lot containing the Inclusionary Units will separately receive Zoning Clearance via a ministerial approval process enabled by SB 9.

To allow for the separate sale (rather than rental) of the Inclusionary Units, the Applicant would apply for a condominium subdivision. The condominium subdivision process, as provided in 13 The developer may work with EPACANDO, as the City’s Inclusionary Housing Administrator, to select a qualified buyer.

8.1 Packet Pg. 144
the City’s Municipal Code, requires approval of a tentative parcel map by the Planning Commission and final parcel map by City Council. In this case, the Applicant would submit an application immediately following the Building permit issuance of the two Inclusionary Units.

The condominium subdivision process, as provided in the City’s Municipal Code, requires approval of a tentative parcel map by the Planning Commission and final parcel map by City Council. In this case, the Applicant would submit an application immediately following the Building permit issuance of the two Inclusionary Units.

Staff would like to note that, in all cases, the Inclusionary Housing Agreement will ensure the Project complies with Section 18.37.070 of the Municipal Code, which requires concurrent construction and issuance of final inspection or certificates of occupancy for the Inclusionary Units and market-rate units.14 In-Lieu Fee payment must also be received prior to issuance of any Building permits for the Project.

Fiscal Impact
As noted above, if the City Council approves the Alternative Compliance Option, the Applicant would provide an In-Lieu Fee payment of $79,152, the equivalent of .4 units, in addition to providing the two Inclusionary Units. This payment would be deposited into the Housing InLieu Fund.

All BMR units are managed by the City’s current BMR Administrator, EPACANDO. Addition of units to the portfolio will not generate additional administrative costs, as these are funded through a combination of Housing TOT (Transient Occupancy Tax, F207) and Housing Successor (F220) funds under the Agreement with EPACANDO, which is effective through May 2023.

Public Notice
The public was provided notice by publishing a notice in the February 4, 2022 Palo Alto Daily News and by posting the agenda and report on the City’s website and at the San Mateo Co.

Library located at 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution

2. 990 Garden Inclusionary Housing Plan
14 Section 18.37.070 provides that Building permits for more than 50% of the market-rate units shall not be issued until all Building permits have been issued for all (100%) of the Inclusionary Units. Final inspections or certificates of occupancy shall not be approved for more than 50% of the market-rate units until final inspections or certificates of occupancy have been issued for all (100%) of the Inclusionary Units.

8.1 Packet Pg. 145
RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

APPROVING AN INCLUSIONARY HOUSING ALTERNATIVE COMPLIANCE OPTION FOR A SEVEN-UNIT RESIDENTIAL DEVELOPMENT PROJECT AT 990 GARDEN STREET WHEREAS, on November 19, 2020, the City Council of the City of East Palo Alto (“City Council”) adopted Ordinance No. 425 (“Ordinance”), adding Chapter 18.37 – Inclusionary Housing to the City of East Palo Alto Municipal Code; and
WHEREAS, an application for a residential development consisting of an eight-parcel subdivision that provides seven single-family dwellings, each with an Accessory Dwelling Unit (“ADU”), on a vacant lot on Garden Street (“Project”), was submitted on August 14, 2020; and WHEREAS, the Project is subject to the Ordinance, since it is a new residential development project; and
WHEREAS, the Project’s inclusionary obligation under the Ordinance is to provide one unit onsite, with an attached ADU, to be sold at an affordable price to a “Median-Income Household,” defined in the Ordinance as a household at or below 80% Area Median Income (“AMI”), and to provide an In-Lieu Fee Payment equal to .4 of a unit; and WHEREAS, Section 18.37.080(D) of the East Palo Alto Municipal Code allows for an applicant of a residential development to propose an Alternative Compliance Option to meet its inclusionary obligation, and this Alternative Compliance Option must be approved by the City Council; and WHEREAS, in lieu of providing a six-bedroom single-family dwelling with an ADU and paying an In-Lieu Fee equal to .4 of a unit, the Developer has proposed to provide two attached units, consisting of one four-bedroom unit and one three-bedroom unit, both restricted to sale to MedianIncome Households, as defined in the Ordinance, as an Alternative Compliance Option for the Project; and
WHEREAS, no Planning entitlements may be issued for a residential project unless the requirements of the Ordinance are first met.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds that the proposed Alternative Compliance Option for the Project to provide, instead of a single-family dwelling and attached ADU with In-Lieu Fee payment equivalent to .4 units, two attached units: one four-bedroom Inclusionary Unit and one three-bedroom Inclusionary Unit, to be sold separately to Median-Income Households, and an In-Lieu Fee Payment equivalent to .4 units, satisfies the requirements of Section 18.37.080(D) of the East Palo Alto Municipal Code; and

2. Directs the City Manager to execute all standard documents, in a form approved by the City Attorney, associated with the Inclusionary Housing requirements of the Project.

8.1.a
Packet Pg. 146 Attachment: Resolution (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option) PASSED AND ADOPTED this 15th day of February 2021, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM:

City Clerk Valerie J. Armento, Interim City Attorney

8.1.a
Packet Pg. 147 Attachment: Resolution (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option)

8.1.b
Packet Pg. 148 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option) AFFORDA{;LJ= PLAlJ .

Will any residential units be demoed or converted? Y N < Does developer intend to obtain a parcel, or tentative, and final map for the project? Ylx]NO Does developer intend to create condos, coops, or similar housing requiring CA BRE report approval? vllJND ft'� PF< 1\JKi"e fit?{ E-fT 4 'fA � \< Does Developer intend to request a Density Bonus (Section 18.37.060)? YD N l:t] Exem tion Section 18.37 .040
Does developer intend to seek an exemption for the project? Additional documentation may be required.

X N T\v O r+o vse S D�lEX
i NST&\l) Of oN€' HDV5Et4Do/o

1. Map Act Vesting: Project has subdivision map(s) which the Developer claims confer vesting rights under the Subdivision Map Act:

Tentative or parcel: Yj) ,IND
Approval date:

Final:Y□N□
Approval date (if applicable):

Please indicate if any maps are phased or vesting.

2. Building permit issued YD N �
Issue date:

3. Previously executed Development Agreement: vD N 1\:1 Approval date:

Please attach an explanation to this application with supporting documentation, including any a roved ma s or ermits needed to su art our claim.

Com liance Methods Section 18.37.050
Check all that apply
In-Lieu Fee (for projects of< 5 units)O
On-site (20% lnclusionary Units)[g]
In-Lieu Fee for fraction of unit (for projects of 5+ units)O Alternative Compliance Options (Section 18.37 .080)
Developer must seek approval from City Council.

In-Lieu Fee (25% lnclusionary Units)□ 1WO �DljSt:.5, t;>t.J'PLEX· Off-Site (25% lnclusionary Units) D
Other (25% lnclusionary Units)0
By signing below, Developer acknowledges that most claims of exemption can only be conditionally approved at the time the lnclusionary Housing Plan Application is approved. The Developer will be required to record an lnclusionary Housing Agreement agreeing to satisfy the Obligation if conditions of exem tion are not met.
5 and partial in-lieu
fee (.4)
X
no exemption from
Ordinance requested

8.1.b
Packet Pg. 149 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option)

8.1.b
Packet Pg. 150 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option)

8.1.b
Packet Pg. 151 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option) Acceptance Pending City Council Approval

8.1.b
Packet Pg. 152 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option) 






 




 

   

 
 

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8.1.b
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Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative DRAFT 8.1.b
Packet Pg. 155
Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative

8.1.b
Packet Pg. 156 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option)

8.1.b
Packet Pg. 157 Attachment: 990 Garden Inclusionary Housing Plan (2118 : 990 Garden Inclusionary Housing Alternative Compliance Option)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: Mid-year Budget Amendment FY21-22
Recommendation
Adopt a Resolution approving:

1. Amendments to the Fiscal Year (FY) 2021-22 Budget
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 2: Enhance Economic Vitality
Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 5: Improve Communication and Enhance Community Engagement Background
The City Council approved the FY 2021-22 Adopted Budget on June 15, 2021. The Adopted Budget (excluding Successor Trust) reflects total revenues of $43M and total expenditures of $41.4M resulting in positive net change in fund balance of $1.6M across all funds.:

9.1 Packet Pg. 158
Description
General
Fund /
General
Reserves
Restricted
Funds
Capital
Funds
Enterprise
Funds

TOTAL CITY
FUNDS
Total Revenues 28,920 9,802 271 3,996 42,989
Total Expenditures (29,398) (7,828) (377) (3,815) (41,418) Net Sources / (Uses) (478) 1,974 (106) 181 1,571
Net Transfers 478 (699) 221 - -
Change in Fund
Balance - 1,275 115 181 1,571
(In 000's)
FY 21-22 Adopted - Citywide Funds
Since the adoption, we continue to experience COVID-19 negative impacts on the City organization in terms of revenue reductions, community needs and distress, diversion of resources, remote work within aged technology systems, and shifting economic and social trends. The City is also experiencing a high rate of employee turnover creating 16 vacancy FTEs which appears to be impacted by the nationwide phenomena called “Great Resignation”.

The turnover has been providing salary saving to the City but inversely increasing the cost in professional services which were previously approved by Council during previous meetings and included in “Approved/Carry-forward” columns in the following tables. However, salary savings are not included in such columns or “Proposed” reductions in the tables. The City appropriately estimated the potential for severe impacts during FY 2021-22, and mid-year trend information supports the general estimates and approach with noted changes, either positive or negative, in certain tax resources. What remains uncertain is the recovery trajectory of impacted industries - and what a “normal” economic cycle might be. For East Palo Alto, a lack of commercial diversity in revenue resources requires that we remain cautious and aware of the heightened risk (i.e. uncertainty) in assumptions regarding recovery to “normalcy”. We believe our budget assumptions keep us steady for the very near-term under current conditions.

Recent trend information supports maintaining the conservative budget approach adopted by Council and additionally supports a cautionary path forward in expenditure decisions due not only to continued economic impacts of the pandemic, but also, due to the City’s existing revenue challenges broadly stated as:
1) Extended gaps in taxable development projects and uncertainty in timing of development completion due to underlying infrastructure challenges1 and need to analyze and support specific plan update in the Ravenswood Business District. 2) Property tax funding shortfalls related to State legislation regarding school funding and in-lieu vehicle license fees.
3) Recent property tax funding impacts related to Redevelopment Dissolution emerging case law regarding pre-existing agreements of former Redevelopment Agencies.

9.1 Packet Pg. 159
These challenges are partially offset by fiscal resiliency measures such as significant improvements to the Comprehensive Fee Schedule, new impact fees2, and continuing to address improvements in cost recovery of services performed.

Analysis
General Fund
The General Fund Amended net change in fund balance increased a total of $0.8M; from zero to $0.8 M. The amended/carryforward changes relate to Council amendments previously approved including absorption of PD personnel costs by ARPA fund for $3.4M offset by a reduction of $1.3M transfer-in from the same fund. There were additional capital expenditures of $1.6M mainly related to SFCJPA that were previously approved by the Council. The proposed mid-year changes are discussed below:

Description
FY 21-22
Adopted
Amended/
Carry -
Forward
Proposed
Total General
Fund/Reserves
Total Revenues 28,920 99 (270) 28,749
Total Expenditures (29,398) 886 2,958 (25,555)
Net Sources / (Uses) (478) 985 2,688 3,194
Net Transfers 478 (1,301) (1,558) (2,381)
Change in Fund Balance - (317) 1,130 813
(In 000's)
FY 2021-22 Q2 - General Fund and Reserves
General Fund Revenues
The General Fund amended (after proposed) decreased in revenues equals $0.2M which is mainly attributable to increases in tax revenue including Property tax in-lieu of VLF ($1.0M), TOT ($0.2M), Utility taxes ($0.13M) offset by reductions in sales tax revenues and Passthrough development revenues for $0.2M and $1.4M, respectively. Since Pass-through development revenues have associated costs reductions, there is no significant impact on the reserve. The table below shows comparison by revenue source between FY21 audit, FY22 adopted and FY22 Mid-year amended.

9.1 Packet Pg. 160
FY 2020-21
AUDIT
FY 2021-221

ADOPTED
FY 2021-22 MID
YEAR
Property Tax $ 14,320,885 $ 13,935,000 $ 14,935,000
Sales Tax $ 5,422,953 $ 5,575,000 $ 5,375,000
Transient Occupancy Tax $ 152,771 $ 550,000 $ 750,000
Business License Tax $ 1,223,696 $ 1,280,000 $ 1,280,000 Other Revenues $ 5,453,463 $ 4,485,000 $ 4,714,040
Subtotal $ 26,573,767 $ 25,825,000 $ 27,054,040
Pass-Through Development $ 1,614,186 $ 3,095,000 $ 1,695,000 Total Revenues $ 28,187,953 $ 28,920,000 $ 28,749,040
Current trends by category are as follows:

Property tax - the shortfall in Property tax in-lieu of vehicle license fee (VLF) was less significant than our estimate approximately for $1.0M. This shortfall is currently projected as a reduction that will continue to occur and grow as more San Mateo County schools become “basic aid” but ultimately will be repaid by the State. Some encouraging news is that the State of California agreed to backfill the FY 2020-21 shortfall. While the State consistently has backfilled smaller shortfalls in the past, there is no legislative mandate to provide for State replacement funding, and there is no certainty regarding the State’s future response as the shortfall continues to grow. In addition, unrelated Court challenges also will result in loss of RPTTF of approximately $500,000 annually with some current impact deferred to next year.

Sales tax - due to uncertainty of sales tax revenues, Finance is providing an estimate of $5.4M which is $0.2M less than the adopted estimate and outside consultant estimates of $5.6M but down only about 10% from pre-COVID levels ($6.0M) in FY18-19. We will continue to monitor monthly payments to affirm $5M range estimate.

Transient Occupancy Tax - current trends indicate a positive budget adjustment of $0.2M with high uncertainty. The collection remains suppressed at approximately 69% below pre-COVID levels, East Palo Alto has extreme concentration risk, the hotel was experiencing high “private equity” turnover and is located in high technology hub where business travel is severely impacted.

Business License Tax - too early to determine final status, notable improvement in gross rental receipts tax as overall tax is only down approximately 19% from normal operating estimates.

Regular business license has cases pending determination, and to date receipts remain notably lower than pre-COVID activity.

Other Revenues - In FY21, we experienced notable improvements in counter activity for permits and charges for services, combined with increased fees under the updated Comprehensive Fee schedule, improved estimates significantly. However, it’s too early to determine final status for FY22 considering possible mean reversion from the previous year’s overachievement.

Pass through Development - these revenues are offset by contractual costs. Given staff disruption due to remote work, it may not be likely the City will complete $3.1M of work effort.

Current trends indicate a reduction of $1.4M in the revenues. However, the net impact on reserves is minimal since reduced revenues will be offset by reduced expenditures. Major

9.1 Packet Pg. 161
projects include University Circle II, Job Train, and RBD Specific Plan update.

General Fund Expenditures
The General Fund Amended decrease in expenditures, excluding transfers, totals $3.8M.

Notable changes in expenditures include PD personnel costs absorbed by ARPA fund for $3.4M; offset by other amendments previously approved by Council. The proposed changes include $1.4M reductions associated to Pass-through development costs mentioned previously in the discussion of General fund revenue above. The proposed reductions do not include amounts for estimated vacancy savings of approximately $1.1M including the PD personnel costs transferred to ARPA fund.

General Fund transfer-out increased $1.6M due to reclassification of amended capital expenditures previously approved for $1.6M including SFCJPA Reach II Flood Project ($1.5M) and restoration of capital reductions ($0.1M). Additionally, General fund transfer-in decreased for $1.3M attributable to cancelation of ARPA fund transfer consequential to the PD personnel costs absorption by ARPA fund totaling a net increase in General fund transfers for $2.9M as noted below:

FY 2021-22

ADOPTED
FY 2021-22

MID YEAR
State Gas Tax $ 64,500 $ 64,500
NPDES $ 156,570 $ 156,570
Successor Housing $ 281,130 $ 281,130
Drainage District $ 100,140 $ 100,140
ARPA $ (1,301,450) $ -
Capital Improvement $ 220,915 $ 1,778,660
Total Transfers $ (478,195) $ 2,381,000
The table below reflects expenditure amendments by department:

9.1 Packet Pg. 162

DEPARTMENT
FY 2021-22

BASELINE
FY 2021-22

ADOPTED
FY 2021-22

MID-YEAR
AMENDED $ Chg
%
Chg
City Council 192,770 175,250 175,250 - 0.0%
City Attorney 846,435 816,435 816,435 - 0.0%
City Clerk 375,260 299,130 299,130 - 0.0%
City Manager 1,540,455 1,588,285 1,695,585 107,300 7.0% Administrative Services 1,445,490 1,427,985 1,527,775 99,790 6.9% Finance 1,285,745 1,338,035 1,343,035 5,000 0.4%
Community Development 2,967,670 2,609,550 3,221,730 612,180 20.6% CEDE - Pass Through 1,500,000 2,700,000 1,300,000 (1,400,000) -93.3% Public Works 4,040,090 3,951,150 4,038,990 87,840 2.2%
PW - Pass Through 100,000 100,000 100,000 - 0.0%
Police 13,004,670 13,011,410 9,755,350 (3,256,060) -25.0% Non-Departmental
Capital/Technology 1,306,250 579,085 458,380 (120,705) -9.2% Insurance and Settlements 997,250 615,000 615,000 - 0.0% Other Non-Departmental 638,540 1,020,790 1,042,030 21,240 3.3% Overhead Allocation (833,910) (833,910) (833,910) - 0.0% Sub-total 29,406,715 29,398,195 25,554,780 (3,843,415) -13.1% Transfers 815,735 823,255 2,381,000 1,557,745 191.0%
Total Expenditures $ 30,222,450 $ 30,221,450 $ 27,935,780 $ (2,285,670) -7.6% A detail mid-year comparison of current to prior year General Fund budget to actual is presented in Attachment 1. In comparison to the prior year, the General Fund budget, as proposed, appears within the boundaries of recent mid-year trends indicating the budget overall is within a reasonable range given current information inputs and our conservative approach.

Restricted Funds
The Restricted Funds Amended net change in fund balance decreased $0.8M from $1.3M to $0.5M. The amended/carryforward changes relate to Council amendments previously approved including the $3.4M PD personnel costs absorption by ARPA fund from General fund offset by the counterpart reduction in transfer ($1.3M). There are small capital expenditures carried forward from NPDES fund, Lighting fund and Measure W fund totaling about $0.5M as well as encumbrances carried forward from Federal and State grant fund, Measure HH fund and Local grant fund totaling about $0.4M. The proposed mid-year changes include a slight increase in TOT revenues in the CYSFF and Affordable Housing TOT funds by $50K or $25K in each fund. The proposed revenues also includes $240K CalHome grant with associated loan disbursements for the same amount which is included in the proposed expenditures offsetting a $1.7M reduction in proposed expenditures for loan matching via HEART (965 Weeks) previously approved by the Council but delayed in process and will be carried forward to the next year. The following table summarizes the amended changes in restricted funds;

9.1 Packet Pg. 163
Description
FY 21-22
Adopted
Amended/
Carry -
Forward
Proposed
Total
Restricted
Total Revenues 9,802 448 290 10,540
-
Total Expenditures (7,828) (4,320) 1,460 (10,688)
Net Sources / (Uses) 1,974 (3,871) 1,750 (147)
Net Transfers (699) 1,301 - 602
Change in Fund Balance 1,275 (2,570) 1,750 455
(In 000's)
FY 2021-22 Q2 - Restricted Funds
Capital Funds
The Capital Funds Amended net change in fund balance increased $0.2M from $0.1M to $0.3M. The amended/carryforward changes relate to carryforward capital balances for the Bay Road capital project for about $3.6M and additional change orders related to Bay Road project for about $2.3M approved in December 2021 - which is primarily grant-funded with required City matching funds which reflects an increase in grant revenues for $4.8M. The proposed mid-year changes include additional capital transfers from the General Fund for reclassification of amended capital expenditures previously approved for $1.6M including SFCJPA Reach II Flood Project ($1.5M) and restoration of capital reductions ($0.1M) as mentioned previously in General fund expenditure discussion above. The following table summarizes the amended changes in Capital funds:

Description
FY 21-22
Adopted
Amended
/ Carry -
Forward
Proposed
Total
Capital
Total Revenues 271 5,134 - 5,405
Total Expenditures (377) (6,490) - (6,867)
Net Sources / (Uses) (106) (1,356) - (1,462)
Net Transfers 221 - 1,558 1,779
Change in Fund
Balance 115 (1,356) 1,558 317
(In 000's)
FY 2021-22 Q2 - Capital Funds
Enterprise Funds
The Enterprise Funds Amended net change in fund balance decreased $0.6M from $0.2M positive to $0.4M negative. The amended/carryforward changes relate to encumbrances carryforwards for a comprehensive water asset management plan and water infrastructure design, and Council approval for a water service master plan. No further proposed changes.

9.1 Packet Pg. 164
Description
FY 21-22
Adopted
Amended
/ Carry -
Forward
Proposed
Total
Enterprise
Total Revenues 3,996 - - 3,996
Total Expenditures (3,815) (561) - (4,376)
Net Sources / (Uses) 181 (561) - (380)
Net Transfers - - - -
Change in Fund Balance 181 (561) - (380)
(In 000's)
FY 2021-22 Q2 - Enterprise Funds
Fiscal Impact
Total proposed amended budget is as follows for fiscal year 2021-22:

Description
General
Fund /
General
Reserves
Restricted
Funds
Capital
Funds
Enterprise
Funds
TOTAL
CITY
FUNDS
Total Revenues 28,749 10,540 5,405 3,996 48,690
Total Expenditures (25,555) (10,688) (6,867) (4,376) (47,485) Net Sources / (Uses) 3,194 (147) (1,462) (380) 1,205
Net Transfers (2,381) 602 1,779 - -
Change in Fund
Balance 813 455 317 (380) 1,205
FY 21-22 M id Year Amended - Citywide Funds
(In 000's)
Brief Overview of Risk Environment Framework: COVID-19
Organizational risk is often associated with financial asset controls and reporting; however, within the context of “Enterprise Risk Management” risk is viewed more broadly as both challenges and opportunities regarding organizational ability to meet strategic objectives.

As such, the COVID-19 global pandemic is a sustained event with potential impacts to the City’s strategic objective environment due to remote work protocol, diversion of staff resources for emergency response, and direct impact of high employee absence due to COVID-19 quarantine, illness, or family-care needs.

During discussions about identified resource or technical organizational needs related to a challenge or an opportunity, it is important to know the basis for the request is the application of principles of the risk environment framework, as excerpted from the study session of General Reserves Risk Study held on September 29, 2020:

9.1 Packet Pg. 165
As the City remains in a sustained COVID-19 environment, we continue to assess the organization and the sustained COVID-19 potential impacts in relation to existing conditions.

Requests for temporary positions, technical studies, new technology, and changing organizational skill requirements emanate from an assessed and perceived need to address the City’s organizational opportunities and challenges.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Attachments

1. 2022.02.15 - Resolution Mid Year Budget - VA

2. Attachment 1

9.1 Packet Pg. 166
1 of 4
RESOLUTION NO. XX – 2022

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
APPROVING AMENDMENTS TO THE FISCAL YEAR 2021-22 BUDGET
WHEREAS, the City Council, from time to time, reviews the annual spending plan for the City of East Palo Alto General, Special Revenue, Capital, Enterprise, and Trust Funds in order to account for anticipated revenues and to appropriate projected expenditures; and WHEREAS, the East Palo Alto Municipal Code section 3.08.110 requires the adoption of an annual budget no later than June 30th prior to the beginning of the fiscal year; and WHEREAS, the City Council adopted the Fiscal Year (“FY”) 2021-22 Budget on June 15, 2021, and has approved amendments of the budget since adoption; and WHEREAS, the City Council adopted the FY 2020-21 Classification Plan on June 15, 2021; and WHEREAS, City staff propose amendments to the budget based upon noted mid-year trends and information.

WHEREAS, upon consideration of the information presented, the City Council desires to make amendments to the FY 2021-22 Budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY APPROVES:

1. Amendments to the FY 2021-22 Budget, attached hereto as Exhibit A and incorporated by this reference.

PASSED AND ADOPTED this 15th day of February 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Ruben Abrica, Mayor
ATTEST: APPROVED AS TO FORM
City Clerk Valerie J. Armento, Interim City Attorney

9.1.a
Packet Pg. 167 Attachment: 2022.02.15 - Resolution Mid Year Budget - VA (2097 : Mid-year Budget Amendment FY21-22) 2 of 4
Exhibit A

9.1.a
Packet Pg. 168 Attachment: 2022.02.15 - Resolution Mid Year Budget - VA (2097 : Mid-year Budget Amendment FY21-22) 3 of 4
Revenues Expenditures In Out
10 General Fund $ 26,955,000 $ (21,668,865) $ (458,375) $ - $ (4,279,500) $ 548,260 11 IT Replacement Fund $ - $ (927,800) $ - $ 927,800 $ - $ - 12 Equipment & Vehicles $ 59,040 $ (120,700) $ (219,040) $ 280,700 $ - $ - 13 Self Insurance $ - $ (720,000) $ - $ 690,000 $ - $ (30,000) 16 Community Benefit Fund $ - $ - $ - $ - $ - $ -
17 Com Dev Pass Thru $ 1,695,000 $ (1,400,000) $ - $ - $ - $ 295,000 99 Emergency Fund $ 40,000 $ (40,000) $ - $ - $ - $ -
$ - $ - $ - $ (1,898,500) $ 1,898,500 $ -
$ 28,749,040 $ (24,877,365) $ (677,415) $ - $ (2,381,000) $ 813,260 213 Police Grants $ 157,000 $ (153,570) $ - $ - $ - $ 3,430 215 Misc Federal and State Grants$ 170,500 $ (377,850) $ - $ - $ - $ (207,350) 230 Local Grants $ 153,000 $ (379,500) $ - $ - $ - $ (226,500) 231 CYSFF Grant Fund $ 99,750 $ (288,040) $ - $ - $ - $ (188,290) 201 State Gas Tax $ 1,396,440 $ (812,750) $ (550,000) $ 64,500 $ - $ 98,190 202 Measure A $ 611,000 $ (3,120) $ (500,000) $ - $ - $ 107,880 203 NPDES $ 445,400 $ (478,070) $ (123,900) $ 156,570 $ - $ - 206 Park In Lieu $ - $ - $ - $ - $ - $ -
221 Lighting District $ 698,700 $ (221,000) $ (264,100) $ - $ - $ 213,600 222 Drainage District $ 141,900 $ (327,010) $ (73,390) $ 100,140 $ - $ (158,360) 234 County Measure W $ 425,810 $ (31,500) $ (371,810) $ - $ - $ 22,500 204 Rent Stabilization $ 538,500 $ (735,000) $ - $ - $ - $ (196,500) 207 Housing In Lieu $ 281,000 $ (318,660) $ - $ - $ - $ (37,660) 209 Housing Assistance Program$ 4,500 $ (16,020) $ - $ - $ - $ (11,520) 218 Affordable Housing TOT $ 113,750 $ (28,660) $ - $ - $ - $ 85,090 219 Measure HH $ 1,702,280 $ (211,710) $ - $ - $ - $ 1,490,570 220 Lo-Mod Housing Successor $ 80,000 $ (546,040) $ - $ 281,130 $ - $ (184,910) 232 Measure C $ 1,000 $ (207,300) $ - $ - $ - $ (206,300) 233 Silicon Valley Community $ 1,000 $ (149,400) $ - $ - $ - $ (148,400) 290 ARPA $ 3,518,740 $ (3,518,740) $ - $ - $ - $ -
301 Capital Improvement Fund $ 555,980 $ (376,910) $ (1,903,240) $ 1,778,660 $ - $ 54,490 303 Capital Grant $ 4,733,820 $ - $ (4,586,540) $ - $ - $ 147,280 305 Parks & Trails $ 15,000 $ - $ - $ - $ - $ 15,000
306 Public Facilities $ 40,000 $ - $ - $ - $ - $ 40,000 307 Transportation $ 17,000 $ - $ - $ - $ - $ 17,000
308 RBD-I Storm D $ 1,000 $ - $ - $ - $ - $ 1,000
309 RBD-O Storm D $ 42,000 $ - $ - $ - $ - $ 42,000
510 Water Service Fund $ 320,500 $ (589,720) $ - $ - $ - $ (269,220) 511 Water Capital Fund $ 533,000 $ (291,400) $ (380,610) $ - $ - $ (139,010) 512 Water Meter Fund $ 289,000 $ - $ (285,000) $ - $ - $ 4,000 513 Water Capacity Fee Fund $ 55,000 $ - $ - $ - $ - $ 55,000 520 Garbage Service Fund $ 2,798,000 $ (2,829,320) $ - $ - $ - $ (31,320) $ 48,689,610 $ (37,768,655) $ (9,716,005) $ 2,381,000 $ (2,381,000) $ 1,204,950 705 Successor Agency Trust Fund$ 4,222,250 $ (1,686,190) $ - $ - $ - $ 2,536,060 $ 4,222,250 $ (1,686,190) $ - $ - $ - $ 2,536,060
TOTAL OF ALL FUNDS $ 52,911,860 $ (39,454,845) $ (9,716,005) $ 2,381,000 $ (2,381,000) $ 3,741,010 Net Change
Fund Balance

ELIMINATING ENTRY

TOTAL GENERAL FUND

CITY OPERATING FUNDS

SUCCESSOR AGENGY TRUST
FY 2021-22 AMENDED GENERAL FUND SUMMARY
Fund Description
Operating Capital
Improvement
Plan
Operating Transfers

9.1.a
Packet Pg. 169 Attachment: 2022.02.15 - Resolution Mid Year Budget - VA (2097 : Mid-year Budget Amendment FY21-22) Adopted Amended Proposed Amended 12/31/2021 12/31/2020 FY 2020‐21 Revenues 2022 Changes Changes 2022 Actual YTD % Actual YTD Audited % Property Tax       13,935,000                            ‐          1,000,000       14,935,000         7,470,115 50%         7,577,265       14,320,885 53% Sales Tax         5,575,000                            ‐            (200,000)         5,375,000         2,137,433 40%         2,261,883         5,422,953 42% Utility Users Tax         1,535,000                            ‐              130,000          1,665,000            645,839 39%            592,264         1,630,879 36% Transient Occupancy Tax             550,000                            ‐              200,000             750,000            318,885 43%              12,651            152,771 8% Business License Tax         1,280,000                            ‐                         ‐            1,280,000            110,904 9%              95,848         1,223,696 8% Fees and Permits         1,461,500                            ‐                         ‐            1,461,500            566,041 39%            521,689         2,090,844 25% Fines and Forfeitures             285,000                            ‐                         ‐               285,000               92,829 33%              74,178            215,495 34% Use of Money and Property             357,500                            ‐                         ‐               357,500             (18,005) ‐5%              58,657               10,941 536% Grants and Intergovernmental               45,000                            ‐                         ‐                 45,000                       ‐    0%            393,229            489,950 80% Charges for Current Services             936,000                            ‐                         ‐               936,000            354,303 38%         1,017,759            789,497 129% Other Miscellaneous         2,960,000                   99,040       (1,400,000)         1,659,040               87,085 5%              46,644         1,840,041 3% Total Revenues       28,920,000                   99,040          (270,000)      28,749,040       11,765,429 41%      12,652,068       28,187,953 45% Expenditures
City Council             175,250                              ‐                         ‐             175,250               44,104 25%              46,574            104,796 44% City Attorney             816,435                              ‐                         ‐             816,435            310,865 38%            342,811            823,024 42% City Clerk             299,130                              ‐                         ‐             299,130            102,840 34%              96,866            416,925 23% City Manager         1,011,305                 107,300                         ‐          1,118,605            585,532 52%            367,779            967,964 38% Human Resources             576,980                              ‐                         ‐             576,980            243,882 42%            183,613            453,198 41% Administrative Services             720,435                   96,490                         ‐             816,925            372,644 46%            379,358            853,065 44% Community Programs             458,870                     3,300                         ‐             462,170            198,511 43%            184,735            364,078 51% Senior Services             248,680                              ‐                         ‐             248,680               78,846 32%              82,210            151,021 54% Finance         1,338,035                     5,000                         ‐          1,343,035            530,539 40%            561,835         1,290,444 44% Community Development             639,930                              ‐                         ‐             639,930            326,800 51%            264,893            891,241 30% Building Services         1,839,440                 150,000          (700,000)         1,289,440            445,781 35%            367,353            917,201 40% Planning         2,781,720                   80,000          (700,000)         2,161,720            570,474 26%            864,194         2,178,972 40% Housing               48,460                 382,180                         ‐             430,640               (4,371) ‐1%              94,484            331,641 28% Public Works             433,390                              ‐                         ‐             433,390            187,125 43%            190,528            485,053 39% Engineering Services         1,043,820                              ‐                         ‐          1,043,820            377,465 36%            254,621            646,334 39% Maintenance         2,396,210                   70,700                         ‐          2,466,910            837,124 34%            971,635         2,177,087 45% Environmental Services             177,730                   17,140                         ‐             194,870               42,027 22%              25,464            185,128 14% Police         4,849,690                 139,040                         ‐          4,988,730         2,219,949 44%         2,567,806         4,431,166 58% Operations         6,674,120            (3,395,100)                        ‐          3,279,020         2,432,705 74%         2,580,611         5,686,075 45% Investigations         1,487,600                              ‐                         ‐          1,487,600            313,617 21%            584,419         1,213,195 48% Non‐Departmental:

Capital Outlay             579,085             1,437,040       (1,557,745)            458,380            101,878 0%                         ‐                         ‐ Insurance and Settlements             615,000                              ‐                         ‐             615,000            551,587 90%            386,865            386,865 100% Other Non‐departmental         1,020,790                   21,240                         ‐          1,042,030            520,750 50%            502,871            757,086 66% Overhead Allocation           (833,910)                             ‐                         ‐           (833,910)          (416,955) 50%          (405,925)          (826,223) 49% Total Expenditures       29,398,195               (885,670)     (2,957,745)      25,554,780       10,973,719 43%      11,495,601       24,885,338 46% Revenues Over / (Under)           (478,195)                984,710        2,687,745         3,194,260            791,709         1,156,468         3,302,615 Other Financing Sources/Uses
Transfers In         1,301,450            (1,301,450)                      ‐                          ‐                         ‐                          ‐                 24,545 0% Transfers Out           (823,255)                           ‐         (1,557,745)       (2,381,000)          (285,634) 12%          (533,596)      (5,571,938) 10% Net Operating Transfers            478,195           (1,301,450)     (1,557,745)       (2,381,000)          (285,634) 12%          (533,596)      (5,547,393) 10% Change in Fund Balance                       ‐                 (316,740)       1,130,000             813,260            506,075             622,872       (2,244,777) Other Reserve Changes           (375,000)                           ‐                         ‐             (375,000)                      ‐              323,547 Projected Operating Reserves
Beginning Balance       24,350,000                            ‐                         ‐         24,350,000       24,350,000       25,701,816       25,701,816 Ending Balance       23,975,000                            ‐                         ‐         24,788,260       24,856,075       26,324,688       23,780,586 * Projected Reserve Fund Balance does not include certain non‐spendable, non‐cash, and assigned fund balance amounts.

City of East Palo Alto
GENERAL FUND BUDGET FY 2021‐22
For Second Quarter Ended December 31, 2021

9.1.b
Packet Pg. 170 Attachment: Attachment 1 (2097 : Mid-year Budget Amendment FY21-22)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: February 15, 2022
TO: Honorable Mayor and Members of the City Council
VIA: Jaime M. Fontes, City Manager
BY: Kelly Beggs, Consultant Planner
Amy Chen, Community & Economic Development Director
SUBJECT: Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation Recommendation
Provide direction on the proposed approach to the revised Relocation Plan (“Plan”) proposed by Woodland Park Communities/Sand Hill Property Company (“Applicant”) for the Euclid Improvements Project (“Project”).

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 2: Enhance Economic Vitality
Priority No. 6: Create a Healthy and Safe Community
Background
In January 2019, Woodland Park Communities/Sand Hill Property Company (“Applicant”) submitted a Planning pre-application for the Euclid Improvements Project (“Project”) to demolish a total of 161 existing units (160 of which are rent-controlled units) and build 445 market-rate units, with one-for-one replacement of the rent-controlled units, for a total of 605 units. The 3.92-acre Project site is located within the Westside Area Plan1 and is subject to Chapter 14.02 (Tenant Protections Ordinance)2 and Chapter 14.08 (Ellis Act Ordinance - 1 Westside Area Plan:
https://www.cityofepa.org/sites/default/files/fileattachments/community_amp_economic_development/page/27 31/epa_gp_chapter_11_westside_area_plan_final_201807271719056868.pdf 2 Tenant Protections Ordinance:
https://library.municode.com/ca/east_palo_alto/codes/code_of_ordinances?nodeId=TIT14HO_CH14.02TEPR

9.2 Packet Pg. 171
Withdrawal of Rental Units)3
. The Applicant formally submitted a Planning application in September 2019.

Since 2020, the City Council and Planning Commission have held several Study Sessions regarding different aspects of the Project (e.g. infrastructure, affordable housing, urban design). For background information including a synopsis of prior Study Sessions, see Attachment 1. At the most recent Study Session on November 30, 20214, City Council reviewed the Applicant’s Tenant Relocation Plan (“Plan”), directed the Applicant to make revisions, and requested that the revised Plan be brought back to a future City Council session. Although the direction was to bring a revised Relocation Plan and Affordable Housing Proposal to address the Inclusionary Housing Ordinance requirements, at this time staff feels it is important to discuss the recent revisions to the Relocation Plan. The Affordable Housing Proposal was discussed at the October 5, 2021 City Council meeting.5 The purpose of this staff report is to re-review and seek City Council feedback on the Applicant’s revised Relocation Plan. This purpose of this staff report is not to seek approval of the primary Euclid site, Affordable Housing Proposal, or the Relocation Plan.

Analysis
Applicant’s Revised Relocation Plan
The Applicant submitted a revised Relocation Plan in January of 2022 and has worked through several iterations of comments and revisions with staff. A summary table of City Council’s direction and the Applicant’s responses are shown below:

City Council Direction Applicant Revision
Resubmit a complete relocation plan. Direction Accepted. The Applicant has submitted revised Plan designed by Autotemp
that builds upon the initial Relocation
Commitments and provides a more robust
explanation and greater detail about the
relocation process.

Unit size. Clarify that units will be comparable
in size both in terms of number of bedrooms
and in square footage. Description of units
should include details regarding parking and
storage spaces in Right-of- Return Units and
Relocation Units
Direction Accepted. The revised Plan
specifies that the units will be comparable in
size both in terms of number of bedrooms and
in square footage (within +/- 5% of the
existing square footage). The revised Plan
includes that the replacement apartments and
right-of-return apartments will contain the
same number of parking spaces and any
other housing services (like storage) that are
specified in the existing lease.
3 Ellis Act Ordinance
https://library.municode.com/ca/east_palo_alto/codes/code_of_ordinances?nodeId=TIT14HO_CH14.08WIREUN 4 November 30, 2021 City Council Study Session:
http://eastpaloalto.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1458 5 October 5, 2021 City Council meeting:
http://eastpaloalto.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1427&MediaPosition=6336.714& ID=1901&CssClass=

9.2 Packet Pg. 172
City Council Direction Applicant Revision
Relocation payment. Include the option of a
relocation payment pursuant to Westside Area
Plan Policy 5.11 and Municipal Code sections

14.02.140(B), 150(E), and 14.08.060.

Direction Accepted. The revised Plan
includes the right to receive a relocation
payment at amounts specified by the Ellis Act
Ordinance and adjusted by CPI if the tenant
does not elect the right of return.

Remove good standing requirement and
continuous occupancy requirement.

Direction Accepted. The good standing and
continuous occupancy requirements have
been removed in the revised Plan. An
additional option that tenants can choose to
move off-site and reserve a right of return has
been included.

Ellis Act Notice and Relocation Payment
Compliance. Demonstrate how the Plan will
comply with the tenant notice and relocation
payment requirements of Municipal Code

14.08. Direction Accepted. The Plan specifies how
the notice and relocation payment
requirements will be met and includes draft
form notices. Staff and Applicant will continue
to work through sequencing and form of
notices.

Incorporate a comprehensive disclosure
process.

Direction Accepted. Applicant has provided
copies of prior communications that have
been sent to Euclid Improvement Area
residents (see Attachment 4b) and draft future
notices are attached to the relocation plan.

Waive past-due charges for outstanding rent
and fees. Council supported staff’s
recommendation to waive past due rent and
fees for tenants due to the COVID-19
pandemic.

Alternative Proposed. The Applicant’s
resubmittal cover letter (see Attachment 4a)
described available state/federal resources
and assistance offered to tenants to access
relief funds, including the Emergency Rental
Assistance Program and the Housing is Key
Program. The Applicant’s response states it
believes that any tenant who is behind in rent
due to COVID-19 will qualify for the state’s
rental assistance funds due to the breadth of
the programs.

Provide Comprehensive History of Occupancy.

Council and staff requested a comprehensive
history of the subject property of occupancy of
the 160 units on site. The occupancy history
should date back to January 2018.

Direction Accepted (In Process). The
Applicant is working with staff to provide a
comprehensive occupancy history indicating
the current occupancy of units, the occupancy
information for tenants who participated in the
Optional Tenant Relocation Move (OTRM),
and information available regarding tenants
who have moved out. To protect the privacy
of former tenants, this information cannot be
shared in a staff report, and staff is working
with the Applicant to aggregate the
information into a summary. A summary
detailing the reasons for tenant move outs is

9.2 Packet Pg. 173
City Council Direction Applicant Revision
included as Attachment 4C.

Make a Good Faith Effort to Contact Former
Tenants and Advise Them of Relocation
Benefits. The Applicant should outline how
they will make a good faith effort to contact
tenants who have moved out since the
Relocation Commitments were circulated in
August 2019 and may have been unaware of
relocation payment benefits.

Direction Not Accepted. The Applicant’s
revised Plan does not include the provision of
benefits to former tenants who moved out
after the Relocation Commitments were
circulated in August of 2019 but prior to the
granting of entitlements and approval of the
Plan.

The Applicant’s revised Plan is included in Attachment 2. A comparison of SB 330 and the East Palo Municipal Code is presented in Attachment 3. Supporting documents submitted by the Applicant are included in Attachment 4.

Westside Area Plan and Municipal Code Inconsistency
In reviewing the revised Plan’s consistency with the East Palo Alto Municipal Code (EPAMC) and Westside Area Plan, staff has noted an inconsistency among the City’s policies and regulations. While the Westside Area Plan requires that tenants are offered either a relocation payment or a right of return unit, the East Palo Alto Municipal Code requires both a relocation payment and a right of return unit. The Westside Area Plan was adopted in 2017, while the relevant EPAMC chapters have not been revised since 2014.

Westside Area Plan Policy 5.11 states “Require that sponsors of new development projects offer tenants the choice between reserving replacement housing or receiving relocation payments as defined by City of East Palo Alto Ordinances” (emphasis added). Westside Area Plan Policy 5.9 requires that tenants have first right of return and “the ability to return to a unit at the same level of affordability (measured in monthly rent) as the prior unit.” EPAMC Section

14.02.140(C), however, requires that “the applicant has offered relocation assistance as required by this chapter and the right of first refusal to occupy any replacement housing to be constructed on the site to tenants displaced by the demolition.” EPAMC Chapter 14.08 sets forth relocation payment amounts and requires a right to return to newly constructed units EPAMC (Section 14.08.045). The revised Plan is consistent with the Westside Area Plan as tenants are offered either a relocation payment or a right of return unit.

Staff’s Comments Regarding the Applicant’s Revised Plan • Relocation Benefits for Former Tenants. Council asked that the Applicant offer relocation benefits to former tenants who moved out after circulation of the Relocation Commitments in August of 2019 and prior to approval of the project entitlements (including the final Relocation Plan). The revised Plan does not offer this benefit unless a tenant is already participating in the Optional Tenant Requested Move (OTRM) Program, which commenced upon circulation of the August 2019 Relocation Commitments. Figure 1 shows the different groups of tenants and the benefits currently offered under the revised Plan as well as staff recommendations.

9.2 Packet Pg. 174
Figure 1: Relocation Benefits by Tenant Group per revised Plan Staff recommends the provision of benefits to former tenants be negotiated as an additional community benefit through the Development Agreement. City Council will consider the Development Agreement and the final Relocation Plan as items for approval with the project entitlements.
• SB 330 Analysis. Council requested that staff provide a comparison of the City’s ordinances and SB 330 requirements. Staff has provided a comparison of Relocation benefits under SB330 and the City’s Ordinances in Attachment 3, which is summarized below:
o Eligibility: Eligibility for relocation benefits is more expansive under East Palo Alto’s ordinances.
o Moving expenses: East Palo Alto’s Ordinances require higher amounts of reimbursement for moving expenses than SB 330, so long as a receipt is provided. Further, the Westside Area Plan requires all moving costs to be covered by Applicant.
o Relocation Payment: Baseline relocation benefit payments under SB 330 ($5,250) are lower than under the East Palo Alto Ellis Act Ordinance, which under 2021 CPI adjustments would be $9,910.82 for less than two years of tenancy, or $13,214.42 for two or more years of tenancy, with an additional $3,303.61 per category of qualified tenancy (low-income, disabled, elderly, dependent, and/or terminally ill). However, SB 330 relocation payment amounts can be adjusted upwards significantly if a comparable replacement unit is not available. A comparable unit must be adequate size for occupants with comparable number of rooms and a rent that does not exceed 30% of income. • Waiving of past due fees and rent. Given the extent of State and Federal resources available to assist tenants with back-owed rent, staff recommends that the Applicant continue to work with tenants to facilitate access to these programs. Staff recommends that the project be subject to a Condition of Approval that requires and specifies continued rent relief outreach efforts in collaboration with the City’s Rent Stabilization Program and Measure O Anti-Displacement partner organizations:

Nuestra Casa, Community Legal Services in East Palo Alto, and Youth United for Community Action.

9.2 Packet Pg. 175
Next Steps
If the City Council supports the revised Relocation Plan with staff’s recommendations, that Plan will be included as an item for approval with the project entitlements.

Staff will continue to work with the Applicant and the City Attorney to draft the Development Agreement for the Project. If any components of the Relocation Plan are changed by the City Council through its recommendations at this meeting, staff will ensure any relevant details are captured in the revised Relocation Plan and Development Agreement. Staff will continue to work with the Applicant on the primary Euclid site and anticipates returning later in the year for City Council consideration of the Project, including the Inclusionary Housing Plan which requires City Council approval, as the Applicant is continuing to pursue an off-site compliance option.

Fiscal Impact
There are no fiscal impacts associated with the items discussed in this staff report.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin outside City Hall and making the agenda and report available at the City’s website and the San Mateo County Library at 2145 University Avenue, East Palo Alto.

The Applicant has provided a courtesy notice of this agenda item to all affected tenants.

Environmental
The Notice of Availability for the draft Environmental Impact Report (EIR) for the primary Euclid site was published on July 1, 2021. The public review period was extended from 30 to 60 days and ended on September 15, 2021. The City is in the process of drafting the Final EIR. The EIR may require amendments based on any changes to the Project Description.

The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to the CEQA Guidelines because it is a study session which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Attachments

1. Study Session Summary, Background, and Existing Occupancy Conditions

2. Revised Draft Relocation Plan

3. SB 330 and EPA Tenant Relocation Requirements Comparison

4. Applicant Supporting Documents

9.2 Packet Pg. 176
1 Attachment 1 – Background
Woodland Park Euclid Improvements - Timeline
Table 1 shows major project milestones since the applicant submitted a Pre-Application to the City for the Woodland Park Euclid Improvements project (“Project”).

Table 1: Project Timeline
Date Milestone
January 2019 Sand Hill submits project pre-application
Spring 2019 Sand Hill holds several community meetings/workshops May 2019 Planning Commission pre-application session
July 2019 Council pre-application session
August 2019 Sand Hill circulates Relocation Commitments September 2019 Sand Hill submits formal Planning application Nov/Dec 2019 Initial meetings between staff/Sand Hill to generate City comments
December 2019 Affected residents are formally notified by the City January 2020 Consultant team is formally engaged (R+A, Rincon, KMA, KHA, CSG)
February 2020 First Study Session with Council
September 2020 First Study Session on Affordable Housing October 2020 Follow-Up to September (Second) Study Session on Affordable Housing
November 2020 Study Session on Infrastructure
February 2021 Third Study Session on Affordable Housing & Fiscal Impact June 2021 Fourth Study Session on Affordable Housing
July 1, 2021 Draft EIR Publication
July 1, 2021 -
September 15,
2021
Draft EIR Public Comment Period
October 2021 Fifth Study Session on Affordable Housing
November 2021 First Study Session on Relocation Plan
February 2022 Second Study Session on Relocation Plan

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Packet Pg. 177 Attachment: Study Session Summary, Background, and Existing Occupancy Conditions (2100 : Euclid Improvements (Woodland Park) Project 2 Historical and Existing Occupancy Conditions
Since the Planning Application was filed, the occupancy of the 160 rent-controlled units at the project site has decreased, either from early tenant relocations that were part of the applicant’s Relocation Plan or from tenant moves that occurred outside of the parameters of the Relocation Plan without receipt of relocation assistance or benefits. The applicant has provided the following information in Table 1 below in response to a City request on occupancy statistics and tenant relocation status within the Euclid Improvements Area.

Table 1: Woodland Park Euclid Improvements Area Occupancy Statistics Total
Households
Occupancy
%
Occupancy History of Units within Euclid
Improvements Area
2016 150 94%
2017 147 92%
December 2018 115 72%
January 2022 Occupancy Breakdown
January 2022: Occupied Units within Euclid
Improvements Area or within Relocation
Apartments
87 54%
within Improvements Area 61 38%
within Relocation Apartment as part of TRM 26 --
January 2022: Households No Longer Residing
within the Euclid Improvements Area or Relocation
Apartments
28 --
TRM Households that left Relocation Apartments in
2020
3 --
Households that have left Improvements Area since
Dec. 2018
25 --
Affordable Housing Proposal Background
• The original Project proposal was to provide one-for-one replacement of the 160 rent-controlled units, with the right of first refusal for current tenants. This proposal did not include any deed-restricted affordable housing units. • Based on City Council feedback received at the September 10, 2020 (first) Study Session on the Project, the Applicant revised the affordable housing proposal to include 52 income restricted affordable housing units, with 26 restricted to 80% of AMI and 26 restricted to 120% of AMI.

9.2.a
Packet Pg. 178 Attachment: Study Session Summary, Background, and Existing Occupancy Conditions (2100 : Euclid Improvements (Woodland Park) Project 3 • In a follow-up to this Study Session on October 6, 2020, the City Council provided feedback on this revised proposal, directing staff to work with the Applicant to further revise the affordable housing proposal to comply with the City’s Inclusionary Housing Ordinance (“Ordinance”).
• On February 23, 2021, a (third) Study Session was held to provide the City Council with an update on the Project. The study session included review of the previously proposed affordable housing plan and the Fiscal and Economic Impact Analysis associated with that previous plan. The potential applicability of Senate Bill 330 “The Housing Crisis Act of 2019” (SB 330) was discussed at length. • On June 22, 2021, a fourth Study Session was held on the Project’s affordable housing proposal.1 At this Study Session, the Applicant also introduced the concept of a mix of 445 market-rate and approximately 71 rent-controlled units (516 total) at the primary Euclid site and a fully affordable development consisting of 89 units restricted to 35-60% AMI off-site at an undetermined location through a partnership with Eden Housing. Any replacement units for which the tenant does not exercise the right of first refusal would revert to market rate rent once rebuilt (but remains rent-controlled thereafter).
• On October 5, 2021, a fifth Study Session was held to focus on the revised affordable housing proposal by the Applicant in response to City Council feedback provided at prior Study Sessions on affordable housing. The Study Session focused on the affordable housing plan to build 75 off-site affordable housing units in addition to an in-lieu fee payment to fulfill the Project’s inclusionary obligation. The number of rent-controlled units included in the project was also discussed.

For comparison, Table 2 shows a summary of affordable housing proposals to date, including the most recent Affordable Housing Proposal.

Table 2: Affordable Housing Proposal History
Proposal Market Rate Affordable Units
Application (2019)
Euclid Site
445 160 rent-controlled
0 income-restricted
September/October 2020 Proposal
Euclid Site
445 108 rent-controlled
52 income-restricted;
1 The June 22, 2021 staff report is available online at: Study Session Related to the Affordable Housing Proposal for the Euclid Improvements Project - City of East Palo Alto (iqm2.com)

9.2.a
Packet Pg. 179 Attachment: Study Session Summary, Background, and Existing Occupancy Conditions (2100 : Euclid Improvements (Woodland Park) Project 4 Proposal Market Rate Affordable Units
between 60-100% AMI
June 2021 Proposal
Euclid Site 445 71 rent-controlled
100% Affordable Site (TBD) 0
89 income-restricted;
between 35-60% AMI
October 2021 Proposal
Euclid Site 445 71 rent-controlled
100% Affordable Site
(tentatively, 851 Weeks St.) 0
75 income-restricted;
between 35-60% AMI
Additional Funding: n/a $3.6 million
Current Proposal
Euclid Site 445 160 rent-controlled
100% Affordable Site
(tentatively, 851 Weeks St.) 0
75 income-restricted;
between 35-60% AMI
Additional Funding: n/a $3.6 million

9.2.a
Packet Pg. 180 Attachment: Study Session Summary, Background, and Existing Occupancy Conditions (2100 : Euclid Improvements (Woodland Park) Project Woodland Park Apartments
Euclid Improvement Area
East Palo Alto, CA

RELOCATION PLAN
DRAFT – February 4, 2022
Prepared for
Woodland Park Communities
5 Newell Court
East Palo Alto, CA 94303
by
Autotemp
373 4th Street Suite 2A
Oakland, CA 94607
February 2022

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Packet Pg. 181 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 2

EXECUTIVE SUMMARY
Sand Hill Property Company (Sand Hill) acquired the Woodland Park Apartments in February 2016. Over time, Sand Hill recognized the need to ultimately redevelop a small percentage of outdated units due to the high level of deferred maintenance.

Prior to and following the pre-application to the City of East Palo Alto, Sand Hill began meetings with the residents of the Euclid Improvement Area along with community stakeholders. Using the Westside Area Plan and feedback from the residents and stakeholders, the community-centered Core Principles were developed. See Section 2(A) below.

Then, further meetings with the residents and stakeholders led to the development and refining of the Relocation Commitments that guide this Relocation Plan. These commitments included the noticing and replacement apartment selection process; moving assistance by a licensed and insured professional mover; the right to return to newly constructed apartments; and the commitment to “no displacement”.

The “Optional Tenant Requested Move” program was introduced to the residents in the fall of 2019. It followed the original Relocation Commitments. Twenty-nine households have taken advantage of this program and have moved to “move-in ready” apartments within the Woodland Park Apartments. Pursuant to the original Relocation Commitments, these apartments contain the same number of bedrooms and parking spaces that the household had in their previous apartment. In addition, the household continues to pay the same rentstabilized rent.

Now, this Relocation Plan is being submitted for approval with the entitlements of the Euclid Improvements. The Plan builds upon the original Relocation Commitments. Moreover, the City of East Palo Alto has requested certain additional commitments, which have been added to this Relocation Plan and memorialized in the UPDATED Relocation Commitments. See Section 3(B) and 3(C).

Each household will have the following housing choice:

Option A: Remain at Woodland Park With Right of Return. We will move your household, at no cost to you, to a replacement apartment in the same neighborhood at the same rent-stabilized rent you would otherwise be paying if nothing had happened. (In the unlikely event that no like-sized or larger replacement apartment within Woodland Park is made available to you, we will assist you in finding a comparable unit until the right of return apartment is available.) You will have a right of return into a brand-new right of return unit, at the same rent-stabilized rent you would otherwise be paying if nothing had happened, in the Euclid Improvements when they have been constructed. This includes the moving benefit described below.

Draft

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Packet Pg. 182 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 3
Option B: Move Elsewhere With Right of Return. You may choose to leave Woodland Park and move into different housing that you find for yourself. You will have a right of return into a brand-new right of return unit, and at the same rent-stabilized rent you would otherwise be paying if nothing had happened, in the Euclid Improvements when they have been constructed. This includes the moving benefit described below.

Option C: Move Elsewhere, Waive Right of Return, Receive Relocation Payment. You may choose to leave Woodland Park, give up your right of return into a brandnew right of return unit in the Euclid Improvements and instead receive a relocation payment.

The payment will be provided to tenants who are required to move as a result of the Euclid Improvements and will be calculated in accordance with Municipal Code section 14.08.060(A) for each adult and emancipated minor. The base relocation payment for a tenant with less than two years of occupancy is $9,910.82. The base relocation payment for a tenant with two or more years of occupancy is $13,214.42. A tenant’s total relocation payment may also include one or more qualified tenant benefits. A tenant who is low income, disabled, elderly, dependent, or terminally ill would receive a qualified tenant benefit of $3,303.61 for each additional payment category that applies to the tenant receiving the relocation payment.

These amounts reflect the 2021 amount. The actual amounts will be adjusted by the Consumer Price Index for the year prior to the payment date. This includes a moving benefit described below.

Each household, regardless of the housing option chosen, will also have the following moving benefit choice:

Choice 1: Woodland Park will pay for and arrange your moves within East Palo Alto. The services of a licensed mover will be provided at no cost to you. The licensed mover will be insured and will use its own boxes to pack and move all of your belongings.

Choice 2: You arrange for and pay a mover. Woodland Park will reimburse your actual moving costs up to the amount of $3,303.61 when you provide receipts for the moving expense. (This reflects the 2021 amount; the actual amount will be adjusted by the Consumer Price Index).

Choice 3: You move yourself. Woodland Park will provide a moving assistance payment of $1,982.16. (This reflects the 2021 amount; the actual amount will be adjusted by the Consumer Price Index).

It is anticipated that this Plan will be approved in early 2022. Following its approval, the relocation process will follow at the appropriate time and phasing as indicated in this Plan.

Draft

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Packet Pg. 183 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 4

TABLE OF CONTENTS
l. Introduction (pg 5)
A. The Project (pg 5)
B. The Developer (pg 8)
C. The Relocation Consultant (pg 9)
ll. Applicable Principles and Policies (pg 9)
A. Community-Centered Core Principles (pg 9)
B. Westside Area Plan Guiding Principles (pg 10)
lll. Updated Relocation Commitments and Plan (pg. 13)
A. Defined Terms (pg 13)
B. Original Relocation Commitments (pg 15)
C. Updated Relocation Commitments (pg 16)
D. Commitment to Collaboration (pg 24)
E. Relocation Assistance Program (pg 25)
F. Replacement Housing Resources (pg 25)
G. Phasing (pg 25)
H. Program Assurances and Standards (pg 26)
I. Remedies (pg 26)
J. Projected Dates of Implementation (pg 27)
Attachments
Attachment 1: Sample Draft Communications with Affected Tenants • Notice of Relocation Plan Approval
• Notice of Termination of Tenancy
• Tenant Choice and Replacement Apartment Notice
• Reminder Notice: Tenant Choice
• Letter to Tenant Regarding Replacement Apartment Selection • Final Letter to Tenant Assigning Replacement Apartment • Replacement Apartment Lease Addendum
• Letter to Rent Stabilization Program Regarding Change in Tenancy (Replacement Apartment)
• Letter Regarding Relocation Payment
• Letter to Rent Stabilization Program Regarding Final Relocation Payment • Notice of Right of Return
• Right of Return Choice Form
• Reminder Notice: Right of Return Choice
• Right of Return Lease Addendum
• Letter to Rent Stabilization Program Regarding Change in Tenancy (Right of Return) Attachment 2: Example Flowchart
Attachment 3: City-Calculated CPI Annual Adjustments to Relocation Benefit Amounts Draft

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I. INTRODUCTION
This Relocation Plan sets forth UPDATED Relocation Commitments from Sand Hill Property Company, in accordance with direction from the City of East Palo Alto, that will apply to any mandatory relocation activities that would be necessary to implement the Euclid Improvements. The Plan also articulates a number of related benefits and processes that will apply to those relocation activities.

This Plan sets forth policies and procedures which would be necessary to relocate households respectfully and efficiently in accordance with input received from the community and to conform to ordinances and policies established by the City of East Palo Alto. No mandatory relocation activities will take place prior to the required reviews and approval of this Plan.

A. The Project
The proposed Project area, the Euclid Improvement Area, currently consists of 161 residential units. Sand Hill Property Company (the “Developer”) proposes the demolition of the existing residential structures and their replacement with a unit mix as shown in the following table.

With no displacement, the Developer proposes the replacement of aging, outdated structures containing 160 rent-stabilized housing units and one single- family rental dwelling with newly constructed mixed-income buildings containing 605 apartments, 160 of which will be deed restricted rent controlled, replacing the existing units one-for-one as depicted below on the

3.92-acre site.

Draft

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Packet Pg. 185 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation)

RELOCATION
PLAN–WOODLANDPARKAPARTMENTS–EUCLIDIMPROVEMENTAREA
Autotemp Page6
Draft

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Packet Pg. 186 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 7
The dwelling units which are the subject of this Relocation Program are located in the City of East Palo Alto and County of San Mateo. The subject properties are shown on the current site plan and table, below.

The proposed improvement area includes the following addresses:
2021 Euclid Ave. 2025 Euclid Ave. 2031 Euclid Ave.
2043 Euclid Ave. 2012 Euclid Ave. 2032 Euclid Ave.
2036 Euclid Ave. 2040 Euclid Ave. 2042 Euclid Ave.
2044 Euclid Ave. 2054 Euclid Ave. 501 O’Connor St.
2041 Euclid Ave. (previously known as 420 E. O’Keefe)
2001 Manhattan Ave. 2033 Manhattan Ave.

Draft

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Packet Pg. 187 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 8
As a result of the Project, up to 61 existing households in the Euclid Improvement Area will be transferred to other Woodland Park units or choose to move offsite, to allow the demolition and reconstruction to occur in an orderly and safe manner. It should be noted that an additional 29 households participated in an early move program (the “Optional Tenant Requested Move” or “OTRM” program), having already relocated to other units within Woodland Park, with a Right to Return. Three of those households subsequently left Woodland Park.

B. The Developer
Sand Hill Property Company was founded in 1988. Today, the Company is recognized as one of the most reputable and successful real estate investment and development companies in the Silicon Valley. Over the past three decades, the company has developed numerous real estate projects.

The Company’s portfolio includes apartments, shopping centers, mixed-usecommunities, office complexes, and hotels. Sand Hill handles all aspects of the investment and development process, including acquisition/disposition, financing, planning/government entitlement, design, construction, leasing, and property management.

Sand Hill Property Company’s accomplishment is attributed to its corporate philosophy that honesty and integrity are indispensable traits of a successful business. The Company has been responsible for significant development in manyof Silicon Valley’s communities and has earned the trust of the region’s municipal governments, as well as its tenants.

Woodland Park Communities, an affiliate of Sand Hill Property Company, previously acquired over 1,800 units of multifamily apartments in East Palo Alto and proposes to redevelop a small fraction of the Woodland Park Apartments in the Euclid Improvement Area (the “Project”).

C. Relocation Consultant
Autotemp, an experienced acquisition and relocation firm, has been selected to prepare this Relocation Plan (‘Plan’), and will provide all support to households and property management in its implementation. Autotemp has significant experience planning and implementing for residential relocation throughout California, including in East Palo Alto. Autotemp regularly works in residential communities comprised of rent-controlled apartments as well as incomerestricted affordable housing. Autotemp has bilingual staff.

II. APPLICABLE PRINCIPLES AND POLICIES
This Plan has been developed to align with the applicable principles, policies, and law. The following sections detail the community-centered core principles and West Side Area Plan Draft

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policies. The Relocation Plan also complies with applicable laws. In response to City comments, Woodland Park has provided an analysis of such compliance under separate cover.

A. Community-Centered Core Principles
For over three years, the Developer has worked closely with their tenants, neighbors, community groups, city staff, and local officials to get to know the neighborhood and the community. The knowledge gained from their experiences and interactions, as well as the Westside Area Plan, has led to the establishment of the following five “Core Principles” to guide the development:

1. No Displacement: All existing tenants will always be able to stay at Woodland Park, and can return to newly constructed replacement apartments at their same rentstabilized rents.

2. Preserve Housing Affordability and Stability: Despite state law which says that new buildings cannot have rent control, the Developer will voluntarily deed-restrict 26% of the total units to be rent controlled, replacing all existing rent-controlled units onefor-one, to preserve the Rent Stabilization Program, ensure housing stability for future tenants, and lock-in the below market rents of existing tenants.

3. Community Informed Plans: The Developer values community input. They create and seek opportunities to engage with their tenants and the community. Prior to submitting a formal application, they had held more than 17 community and tenant meetings regarding this proposal, and many small group and one-on-one conversations. This is a community-informed application, and the Developer will continue to seek and respond to input and feedback.

4. Better Parking and Mobility: Their plans include better parking and mobility options, including significantly more parking and a new bus stop, and improved options for walking, biking, and transit wherever possible. The Developer will have a Transportation Demand Management (TDM) plan.

5. Safer, Healthier Buildings: The buildings at Woodland Park are between 50 and over 100 years old, and many are at the end of their useful lives. They were built inexpensively to old standards, and were not always cared for by previous owners.

The Developer will create safer, healthier buildings that meet or exceed modern seismic and other life safety standards.

Draft

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B. Westside Area Plan Guiding Principles
The Euclid Improvements implement the City’s vision for itself. The East Palo Alto General Plan articulates community goals for the Westside, including 14 Guiding Principles. The Developer strongly supports these goals that the City developed through years of community input and analysis. They also recognize their duty as a major housing provider on the Westside to carefully implement the City’s objectives. Their proposal and this Plan comply with the Guiding Principles, as described below.

1. Avoid Displacement: All existing tenants will always be able to stay at Woodland Park, and can return to newly-constructed replacement apartments at their same rent-stabilized rents. The Developer has the capacity to re-house affected tenants within the neighborhood and to enable these tenants to return to newly constructed, highquality housing at their rent-stabilized rents. This right of return and one-for-one replacement of rent-stabilized units protects existing tenants and maintains a viable Rent Stabilization Program.

2. Ensure Community Driven Process: The Developer has established a strong track record of engaging with the community. They will continue to do so to refine their plans and proceed through the City’s review process. Plans will be developed with significant input from their tenants and the community at large.

3. On-Going Community Participation: The Developer will maintain and strengthen their dialogue with the community through ongoing community dinners, special events, smaller gatherings, and partnerships with local community groups. Their process will ensure that the community is represented, consulted, and respected in the planning process.

4. Provide Affordable Housing: All rent-stabilized units will be replaced one-forone in new construction and there will be no net loss of affordable housing or housing in general. The Developer is committed to ensuring replacement housing for current tenants at rent-stabilized rents, and helping maintain a viable Rent Stabilization Program in East Palo Alto.

5. Maintain Diversity: The Westside’s greatest assets are its diversity and community. By ensuring tenants can stay in the neighborhood at their rent-stabilized rents, the Developer can help preserve neighborhood diversity and community character.

Additionally, to accommodate a diverse range of tenants, the proposal offers a range of unit types, including studios, one-bedroom, two-bedrooms, three-bedrooms, and fourbedrooms.

6. Promote Home Ownership: The Developer provides rental housing, rather than ownership housing, and will continue to do so in the future. They support home ownership, Draft

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but do not foresee an ownership proposal as part of the Euclid Improvements.

7. Improve Housing Quality: The Developer works hard to improve housing quality through comprehensive maintenance of existing buildings. Some structures, however, are reaching the end of their useful lives. Maintenance activities can no longer effectively or efficiently improve the housing quality. All new buildings constructed will be safer, healthier buildings that meet or exceed modern seismic and other life safety standards. They intend to pursue Leadership in Energy and Environmental Design (LEED) certification or equivalent to create green buildings that are healthier for tenants and more energy efficient to reduce tenants’ utility costs.

8. Maintain Diversity of Housing Types and Unit Sizes: Woodland Park is comprised of various unit types and sizes including studio, one, two, three, and fourbedroom units, with some in townhouse and flexible configurations. The Euclid Improvements will maintain a diversity of unit sizes by replacing existing unit types on a one-for-one basis, and providing a diversity of unit sizes in the new additional units.

9. Connect the Westside to the City and Region: The Developer is committed to improving mobility for our tenants by increasing pedestrian, bicycle,and transit access, including to the SamTrans, Caltrain, and VTA systems. Additionally, the Highway 101 pedestrian and bicycle overcrossing anchors into the Woodland Park community. The Developer intends to make property-level improvements across the neighborhood to improve pedestrian and bicycle experiences and create a welcoming environment.

10. Address Infrastructure Needs: The proposal offers the opportunity to improve the streetscape and upgrade water, sewer, and other utilities systems. The Developer looks forward to future discussions with the City, utility providers, and community stakeholders regarding opportunities to address infrastructure deficiencies.

11. Ensure New Development Pays its Fair Share: The Developer agrees it’s important to pay their fair share, and that’s why they are ensuring tenant housing stability through the No Displacement commitment. This is the foundation of their commitment to the community. It involves significant expense and far exceeds any other private project in the region. They will also discuss with the City and local stakeholders additional ways to ensure that their proposal contributes positively to East Palo Alto, including substantially increased property taxes, new sales tax from the retail space, and a percentage of gross residential receipts from the Measure O taxes.

12. Provide Diverse Parks, Community Facilities, and Shopping for All Residents: the plans include an open, publicly accessible park on O’Connor Street between Euclid and Manhattan that will be accessible to all for recreation, relaxation, and social events. The proposal also includes amenities like flexspace for neighborhood-serving retail that will offer shopping within walking distance for tenants and neighbors, and create a focal point Draft

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for the community, adjacent to the new park. This will facilitate a high-quality pedestrian environment.

13. Improve Public Safety: The Developer consistently look for ways to improve public safety and security. The Developer has already improved exterior lighting as a part of their maintenance program. New construction offers the opportunity to integrate stateof-the-art public safety and lighting concepts into building design. New construction also allows seismic and life-safety upgrades not possible with simple renovation alone. Finally, new buildings with stoops and front doors facing the street combine with improved streetscapes to create a safer public realm and safer bicycle and pedestrian networks.

14. Beautify the Westside: The Developer is focused on enhancing the physical environment in the neighborhood. Their high-quality design will include beautiful new buildings, street trees, streetscape, parks, and landscaping that reflects careful attention to the public realm. The design will improve the quality and aesthetic appeal of the site with high quality architecture, materials, and pedestrian-oriented facades, while remaining rooted in the existing community character.

III. Updated Relocation Commitments and Plan
Understanding that No Displacement and relocation planning would be of central importance to the affected tenants and the community, Woodland Park began planning for relocation and housing stability very early. Woodland Park met with the affected tenants, the broader community, and local organizations to develop, discuss, and revise the original Relocation Commitments. These were finalized before the application was even submitted. The Developer anticipated that these original Relocation Commitments would form the “term sheet” for a more detailed Relocation Plan.

This Relocation Plan includes updated Relocation Commitments that build upon that original “term sheet.” Over the years, the Developer also made presentations to, answered questions from, and received feedback from tenants, the City of East Palo Alto’s Planning Commission, Rent Stabilization Board, and City Council on the commitments.

A. Defined Terms
Moving Assistance Payment. A payment made to a household that elects not to be moved by a mover that Woodland Park pays for and arranges. The moving assistance payment will be provided in accordance with Municipal Code section 14.08.060(D). It will be either (a) the actual moving costs up to the amount of $3,303.61 upon the provision of receipts or (b) a “fixed fee” of $1,982.16. These amounts reflect the 2021 amounts, as shown in the table in Attachment 3. The actual amounts will be adjusted by the Consumer Price Index for the year prior to the payment date.

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Off-site move. A move out of a Woodland Park apartment, arranged by tenant, other than a move to a Replacement Apartment or to a Right of Return Apartment.

Original Apartment. A tenant’s rental unit in the Euclid Improvement Area as of December 2018.

Qualified Tenant. A tenant who satisfies any of the following criteria:
"Low-income tenants" means persons and families whose income does not exceed the qualifying limits for lower income families as established and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937, or as otherwise defined in Health & Safety Code Section 50079.5. The city shall maintain and provide to owners and tenants information concerning current income levels which qualify tenants as "low-income" under this section.
"Disabled" means a person with a disability, as defined in Section 12955.3 of the California Government Code.
"Elderly" means a person who is sixty-two (62) years of age or older. "Dependent" means a person less than eighteen (18) years of age residing with and dependent upon a parent or guardian, or any other legal dependent (as determined for federal income tax purposes).
"Terminally ill" means a person who has a life-threatening disease from which the person will not recover, as certified to by the individual's treating physician.

Qualified Tenant Benefit. An additional component of a relocation payment for a tenant who is a qualified tenant. The benefit is $3,303.61 for each additional payment category that applies to a tenant receiving a relocation payment. This amount reflects the 2021 amount, as shown in the table in Attachment 3. The actual amount will be adjusted by the Consumer Price Index for the year prior to the payment date.

Relocation Payment. A payment made to a household that selects Option C. The payment will be provided to tenants who are required to move as a result of the Euclid Improvements and will be calculated in accordance with Municipal Code section 14.08.060(A) for each adult and emancipated minor. The base relocation payment for a tenant with less than two years of occupancy is $9,910.82. The base relocation payment for a tenant with two or more years of occupancy is $13,214.42. These amounts reflect the 2021 amount, as shown in the table in Attachment 3. The actual amounts will be adjusted by the Consumer Price Index for the year prior to the payment date. A tenant’s total relocation payment may also include one or more qualified tenant benefits, as defined above.

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Rent-Stabilized Rent. The maximum allowable rent for the existing tenants for the original apartment. This is the original rent for the original apartment plus all intervening Annual General Adjustments (AGAs) pursuant to the City’s Rent Stabilization Ordinance. The intention is for the tenant to continue to pay the same rent as they would have paid for the original apartment if nothing had happened.

Replacement Apartment. An existing, move-in condition Woodland Park apartment outside of the Euclid Improvement Area. Replacement apartments have the same number of bedrooms and comparable square footage as a tenant’s original apartment. Comparable square footage means within +/-5% of the square footage of the original apartment. Replacement apartments have the same number of parking spaces and the same housing services as a tenant’s lease specifies for the original apartment. If the replacement apartment is larger than the original apartment, square footage for the right of return apartment will be based upon the square footage of the Original Apartment.

Right of Return Apartment. A newly-constructed apartment in the Euclid Improvement Area.

Right of return apartments have the same number of bedrooms and comparable square footage as a tenant’s original apartment. Comparable square footage means within +/-5% of the existing square footage of the original apartment. Right of return apartments have the same number of parking spaces and the same housing services as a tenant’s lease specifies for the original apartment.

B. Original Relocation Commitments
Prior to submitting its development application, the Developer made certain Relocation Commitments to the Euclid Improvement Area tenants. These Relocation Commitments were developed over a 12-month process in collaboration with affected tenant and community stakeholders. It represented Woodland Park’s original relocation promises to affected tenants.

Woodland Park circulated the Relocation Commitments in English and Spanish. A copy of this document has been provided under separate cover and has been provided to affected tenants.

The following table summarizes what Woodland Park heard and what they changed or did in response to what they learned from the community through the community-informed process.

What We Heard What We Changed in Response

1. Requests to “reflect back”
what we have heard and
indicate what we have
changed in response.

This table reflects back the comments we received from
the community and summarizes the changes that were
made in the Relocation Commitments in response to that
feedback.

2. Requests that the
Relocation Commitments
be in writing.

We circulated the Draft Relocation Commitments in writing and distributed them by hand delivery and mail to affected residents, as well as in person at meetings, information Draft

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What We Heard What We Changed in Response
booths, and community meetings. The final Relocation
Commitments were also distributed in writing.

3. Requests that the
Relocation Commitments
be signed.

The Relocation Commitments are signed by Mike Kramer,
the authorized signatory for Woodland Park.

4. There were too many
separate requirements.

We streamlined the requirements to be clearer and more
straightforward.

5. Concern that tenants have
an opportunity to fix any
problems with their
tenancies so that they can
exercise their right of return
We added our expectation that all affected tenants will be eligible for a right of return and re-articulated our goal of No Displacement.

We added a commitment to collaborate with affected
tenants and other community stakeholders toward
achieving this goal of No Displacement.

We also added a commitment to give tenants an
opportunity to fix any problems so that they can exercise their right of return.

6. Some affected tenants want
to move as soon as
possible and other
community stakeholders are
concerned about the early
move process
We know that the Euclid Improvements will require
approval from the City and we have added this information to the Relocation Commitments. We expect a robust
public entitlement process and commit to working
collaboratively with the community.

We also understand certain affected tenants’ desire to
move sooner rather than later and will accommodate that desire. No one will be required to move into a
replacement apartment before the City has approved the
Euclid Improvements.

We added information about the early move process being optional and at affected tenants’ discretion. We also
extended the early move timing to create additional
flexibility for affected tenants.

7. Affected tenants may need
more time to select a
replacement or right of
return apartment.

We doubled the amount of time for affected tenants to
select apartments.

8. Confusion about the
condition of the
replacement apartments
and right of return
apartments.

We clarified that the replacement apartments will be
existing apartments in move-in condition and we clarified that right of return apartments will be newly constructed apartments in brand-new condition.

9. Questions about how long
an individual move would
take.

We specified that most moves will take no more than one day.

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What We Heard What We Changed in Response

10. Tenants may want contact
information for legal
resources.

We work collaboratively with the City of East Palo Alto’s Rent Stabilization Program and community groups,
including community groups that provide legal resources.

We provide tenants with referrals to local resources.

11. Delivery of notices needs to
be careful and trackable to
ensure that tenants receive
information.

We commit to mail and deliver notices. We will conduct
further research about other best practices that will ensure that affected tenants receive the relevant information.

12. Requests that we discuss
the relocation commitments
with tenants outside of the
affected area.

We discussed relocation commitments with Woodland
Park tenants who live outside of the Euclid Improvement Area, as well as with community members, community
groups, the Planning Commission, the Rent Stabilization Board, and the City Council.

C. Updated Relocation Commitments
Since submitting the original application in 2019, the Developer has solicited and received significant feedback on the Euclid Improvement Project, including the Relocation Plan. On November 30, 2021, the City Council held a Study Session focused on the Relocation Plan. The City of East Palo Alto has requested that this formal Plan update the relocation commitments to include certain additional commitments that will apply to mandatory relocation activities. Woodland Park has agreed to update the relocation commitments.

The following table summarizes what Woodland Park heard from the City Council and what they changed or did in response.

What We Heard What We Changed in Response

1. Resubmit a complete
relocation plan.

This document builds upon the initial Relocation
Commitments and provides a more robust explanation and
greater detail about the relocation process.

2. Unit size. Clarify that
units will be
comparable in size
both in terms of
number of bedrooms
and in square footage.

Description of units
should include details
regarding parking and
storage spaces in
Right-of-Return Units
and Relocation Units
The Updated Relocation Commitments specify that the units will be comparable in size both in terms of number of
bedrooms and in square footage. Comparable square
footage means within +/-5% of the existing square footage.

They further explain that the replacement apartments and right-of-return apartments (assuming the project is approved as it has been proposed) will contain the same number of parking spaces and any other housing services (like
storage) that are specified in the existing lease. If there are other housing services that are not specified in the lease, we commit to make a good faith effort to provide the same
housing services with the replacement apartment.

3. Relocation payment.

Include the option of a
We have added that tenants may choose to receive a
relocation payment instead of a right to return and we have Draft

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What We Heard What We Changed in Response
relocation payment
pursuant to Westside
Area Plan Policy 5.11
and Municipal Code
sections 14.02.140(B),
150(E), and 14.08.060.
provided that this will occur in alignment with the applicable WSAP and Municipal Code requirements.

Specifically, when tenants receive the “Tenant Choice and Replacement Apartment Notice,” the tenant will elect how to proceed. They can choose to either a.) remain at Woodland Park with right of return and decline relocation payments; or b.) relocate elsewhere with a right of return and decline relocation payments; or c.) relocate elsewhere, waive right of return, and receive relocation payments (as defined by the City of East Palo Alto Municipal Code).

The Relocation Plan has been developed in response to the City’s General Plan and Municipal Code. These local
policies provide clear and generous benefits to tenants.

4. Remove good standing
requirement and
continuous occupancy
requirement.

We have removed the good standing and continuous
occupancy requirements. More particularly, we have added a choice for tenants whereby they may elect an off-site move and reserve their right of return into the new building.

5. Ellis Act Notice and
Relocation Payment
Compliance.

Demonstrate how the
plan will comply with
the tenant notice and
relocation payment
requirements of
Municipal Code 14.08.

The Plan specifies how the notice and relocation payment requirements will be met. It includes draft form notices.

In response to City comments, Woodland Park has provided an analysis of such compliance under separate cover.

6. Incorporate a
comprehensive
disclosure process
We agree that community engagement, disclosure, and
transparency are very important, and we have pursued
these goals throughout the relocation planning process. We are providing to the City copies of prior communications that have been sent to Euclid Improvement Area residents. We will continue that work by working from the sample notices attached to the Relocation Plan, which may be revised
including to implement the Relocation Plan and reflect thencurrent information. The Autotemp staff who would implement the Relocation Plan are Spanish/English
bilingual.

City staff have also reviewed and commented on the Relocation Plan. Woodland Park submitted an updated Relocation Plan on January 7, 2022. City staff provided comments and Woodland Park responded to such comments in an updated Relocation Plan dated as of January 14, 2022.

City staff provided several pages of additional detailed comments on January 31, 2022 and Woodland Park responded to those comments by letter on February 2, 2022. This re-submitted draft Relocation Plan includes significant changes in response to staff comments.

The Updated Relocation Commitments are as follows:

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Euclid Improvements – UPDATED Relocation Commitments
Woodland Park’s Promises to You for Any Mandatory Relocation February 2022
Introduction
Woodland Park Communities worked with Improvement Area tenants since late 2018 to create written relocation commitments that come from our conversations with tenants, the City’s Westside Area Plan, and other local laws. With feedback from City Council in 2021, these UPDATED Relocation Commitments are included in a detailed Relocation Plan that is going to City Council for approval along with the Euclid Improvements entitlements. These UPDATED Relocation Commitments are the foundation of the plan; they are our promises and guarantees to you during any mandatory relocation activities. They reinforce our commitment to No Displacement.

Eligibility
Woodland Park makes these relocation commitments to you, the tenants within the Euclid Improvement Area, who (a) participated in a tenant-requested move and remain a tenant as of the date of the Euclid Improvement Area entitlements or (b) were tenants as of December 2018 and who occupy unit in the Euclid Improvement area as of the date of the Euclid Improvement Area entitlements. All of the commitments apply on a “per apartment” basis.

General Commitments

1.) Tenant choice: Your household will have the choice to either a.) remain at Woodland Park with right of return and decline relocation payments; or b.) relocate elsewhere with a right of return and decline relocation payments; or c.) relocate elsewhere, waive right of return, and receive relocation payments (as defined by the City of East Palo Alto Municipal Code). This choice is to be made within 30 days after we deliver the “Tenant Choice and Replacement Apartment Notice”.

Choice Replacement
Apartment?
Right of Return? Relocation Payment Ability to Change Selection A Yes Yes No Can change to Option B at any
time. Can change to Option C
prior to move into Replacement
Apartment
B No Yes No Can change to Option A or Option
C prior to off-site move
C No No Yes Can change to Option A or Option
B prior to receiving any portion of
relocation payment.

2.) Rent level: If you choose a replacement apartment or a right of return apartment, you will pay the same rent-stabilized rent you otherwise would if nothing happened – there will be no rent increases (except for Annual General Adjustments). Each tenant will get an apartment with the same number of bedrooms and comparable square feet. Comparable square footage means within +/-5% of the existing square footage. Each tenant’s original security deposit amount will remain the same and be transferred to the new apartment. Everyone currently pays for utilities and will continue to pay for utilities. In the event that a tenant’s utility bill increased substantially due to a change in utility metering, Woodland Park would work with the tenant to reduce the tenant’s overall monthly costs to a similar level they would have been if nothing happened.

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3.) Moving: You will have the choice between three moving benefits. a. Choice 1: Woodland Park will pay for and arrange your moves within East Palo Alto. The services of a licensed mover will be provided at no cost to you. The licensed mover will be insured and will use its own boxes to pack and move all of your belongings. b. Choice 2: You arrange for and pay a mover. Woodland Park will reimburse your actual moving costs up to the amount of $3,303.61 when you provide receipts for the moving expense. (This reflects the 2021 amount; the actual amount will be adjusted by the Consumer Price Index). c. Choice 3: You move yourself. Woodland Park will provide a moving assistance payment of $1,982.16. (This reflects the 2021 amount; the actual amount will be adjusted by the Consumer Price Index).

We will provide dumpsters in which to discard any furniture or other belongings that you no longer need. You will need to transfer any utilities that are in your name and change your address as necessary.

4.) Communications: We will continue to hold meetings and invite affected tenants. We will continue to communicate information by hand-delivering notifications to each apartment. If possible, we may also communicate with tenants via mail, text message, phone and/or email. You will need to provide us with up-todate contact information if you wish to receive text messages, phone messages, or emails.

5.) Collaboration: We will continue to work with affected tenants and community stakeholders to make the relocation process as smooth and convenient as possible, and to achieve our goal of no displacement. We are seeking input and approval from City Council about this Relocation Plan.

Replacement Apartment Commitments. These commitments apply when you are moving out of the apartment in the Euclid Improvement Area to an existing, move-in condition Woodland Park replacement apartment.

6.) Timing. You have the choice of a tenant-requested move or a move after project approval. a. Tenant-requested moves. Tenant-requested moves are ongoing and optional and are open to any affected tenant who is interested in moving in the near future. b. Moves after project approval. Moves after project approval will occur in phases after the City of East Palo Alto approves the Euclid Improvements, which is anticipated to occur in 2022.

You will decide if you prefer a tenant-requested move or a move after project approval – there is no limit or requirement for a specific number of tenant-requested moves or moves after project approval that we want to achieve or can accommodate.

7.) Replacement apartments: You will receive a replacement apartment with the same number of bedrooms and comparable square footage. Comparable square footage means within +/-5% of the existing square footage. (In the unlikely event that no like-sized or larger replacement apartment within Woodland Park is made available to you, we will assist you in finding a comparable unit elsewhere in East Palo Alto until the right of return apartment is available.) The replacement apartments will be in move-in condition. Replacement apartments will be offered on a first-come, first-served basis throughout the Woodland Park neighborhood. Although we can guarantee an apartment with the same number of bedrooms and comparable square footage, we cannot guarantee the availability of any particular apartment or location. You will have the same number of parking spaces and the same housing services associated with the replacement apartment as you currently have under Draft

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your existing lease. If any other housing services are not specified in your lease, we will make a good faith effort to provide the same housing services with the replacement apartment. In the unlikely event that there is no available replacement apartment with the same number of bedrooms and comparable square footage or larger, within the Woodland Park apartments, Woodland Park would assist you to find an off-site apartment elsewhere in East Palo Alto with the same number of bedrooms and comparable square footage and would pay any difference in rent between your rent-stabilized rent and the off-site apartment rent, until a right of return apartment is available for you.

8.) Replacement apartment selection steps:
a. Step 1: Notice. The Management Office delivers a “Tenant Choice and Replacement Apartment Notice” including a preference letter that you will complete and map of the Woodland Park neighborhood. b. Step 2: Submission and Processing. You submit the completed preference letter to the Management Office, signed by all tenants on the lease, following the instructions on the Notice. Once completed, the Management Office provides you with a time and date stamped copy of the submitted letter. Preference letters are processed in the order in which they are received. c. Step 3: Touring. You and Management schedule a tour date on a mutually agreeable date, which may include a weekend day. On the tour date, you will be offered two replacement apartment options.

Management will attempt to provide two replacement options in the area of your choice, if available. d. Step 4: Selection. You have one week after the tour to select the replacement apartment by signing a new lease. If you do not select an apartment by signing a lease, you will be automatically assigned to a replacement apartment at Management’s discretion. The lease will have the same key lease terms, including the same number of bedrooms, same rent-stabilized rent, same security deposit, same number of parking spaces, and same housing services.
e. Step 5: Moving. You and Management schedule the move date into the replacement apartment. You are prepared for and move on the scheduled date with the moving benefits you have chosen. If you have chosen a moving benefit payment, you will receive that payment after the completed move and submission of receipts, if required. Most moves will take no more than one day.

Right of Return Commitments. These commitments apply when you are exercising your right of return to the Euclid Improvement Area. You are not required to exercise your right of return; you can permanently stay in your replacement apartment.

9.) Right of return requirements: There are two categories of tenants who have a right of return into the Euclid Improvement Area after the Euclid Improvements are constructed: (i) Tenants who chose Option A and moved into a replacement apartment; and (ii) Tenants who chose Option B with an off-site move, but who declined a relocation payment. Tenants who chose Option C to receive a relocation payment do not have a right of return. We anticipate that the Euclid Improvements will be complete in 2024. In order to exercise the right of return, you must:
a. Communication. Complete the letter of interest and submit it to the Management Office, following the instructions in the letter. You must select one of the right of return apartments that is offered to you by signing a new lease.
b. Moving. Move on the scheduled move day.

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We commit to work with tenants who have not met one or more of these requirements and to give such tenants an opportunity to fix the problem(s) so they can meet the requirements and exercise their right of return.

10.) Right of return apartments: Each tenant with a right of return will be offered a newly-constructed apartment with the same number of bedrooms and comparable square footage. Comparable square footage means within +/-5% of the existing square footage. The new apartments will be in brand-new condition and they will be offered on a first-come, first-served basis within the Euclid Improvement Area. Although we can guarantee an apartment with the same number of bedrooms and comparable square footage, we cannot guarantee the availability of any particular apartment or location. You will have the same number of parking spaces and the same housing services associated with the right of return apartment as you currently have under your existing lease. If any other housing services are not specified in your lease, we will make a good faith effort to provide the same housing services with the right of return apartment.

11.) Right of return apartment choice steps:
a. Step 1: Notice. The Management Office delivers a “Right of Return Notice,” which includes a form letter of interest.
b. Step 2: Submission and Processing. You submit a completed letter of interest to the Management Office, signed by all tenants on the lease. Once completed, the Management Office provides you with a time and date stamped copy of the submitted letter. Letters of interest are processed in the order in which they are received. The deadline will be listed in the Right of Return Notice. We expect that the deadline will be about 30 days after the estimated date on which the City of East Palo Alto determines that the new buildings are finished.
c. Step 3: Touring. You and Management schedule a tour date on a mutually agreeable date, which may include a weekend day. On the tour date, you are offered two right of return apartment options. d. Step 4: Selection. You have one week after the tour to select the right of return apartment. You select the right of return apartment by signing a new lease. The lease will have the same key lease terms, including the same number of bedrooms, same rent-stabilized rent, same security deposit, same number of parking spaces, and same housing services. You and Management schedule the move date into the right of return apartment.
e. Step 5: Moving. You are prepared for and move on the scheduled date with the moving benefits you have chosen. If you have chosen a moving benefit payment, you will receive that payment after the move and after submitting receipts, if required. Most moves will take no more than one day.

Relocation Payment Commitments. These commitments apply when you decline a replacement apartment and decline a right of return but instead choose a relocation payment. You are not required to seek a relocation payment. Instead, you may stay in a Woodland Park apartment.

12.) Timing. You have the choice to select a relocation payment and move out of the Woodland Park apartments when you receive the “Tenant Choice and Replacement Apartment Notice.”

13.) Relocation Payment Requirements: Tenants who choose to receive a relocation payment must move out of their Woodland Park and they do not have a right of return.

14.) Relocation Payments: Woodland Park will calculate relocation payments in accordance with Municipal Code section 14.08.060(A) for each adult and emancipated minor. The calculation will be made based on Draft

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information in the Tenant’s lease and other relevant and accurate information, including information submitted by the Tenant. The payment will be provided to tenants who are required to move as a result of the Euclid Improvements. In the case of a dispute, Woodland Park would place the disputed amount in an escrow account with the City until the dispute is resolved. The base relocation payment for a tenant with less than two years of occupancy is $9,910.82. The base relocation payment for a tenant with two or more years of occupancy is $13,214.42. A tenant’s total relocation payment may also include one or more qualified tenant benefits. The benefit is $3,303.61 for each additional payment category that applies to a tenant receiving a relocation payment. A qualified tenant is a tenant who is low-income, disabled, elderly, dependent, or terminally ill. These amounts reflect the 2021 amount. The actual amounts will be adjusted by the Consumer Price Index for the year prior to the payment date.

15.) Relocation Payment choice steps:
a. Step 1: Notice. The Management Office delivers a “Tenant Choice and Replacement Apartment Notice,” which includes a worksheet requesting Tenant information, including the date you plan to vacate your apartment.
b. Step 2: Submission and Processing. You submit the completed worksheet to the Management Office, signed by all tenants on the lease. Once completed, the Management Office provides you with a time and date stamped copy of the submitted worksheet. Worksheets are processed in the order in which they are received. The deadline will be listed in the Tenant Choice and Replacement Apartment Notice. c. Step 3: Notice of Relocation Payment Amount. Management notifies you of the Relocation Payment amount and you receive 50% of the Relocation Payment 30 days prior to the move. d. Step 4: Moving. You move out of the Woodland Park apartment on the scheduled date with the moving benefits you have chosen. If you have chosen a moving benefit payment, you will receive that payment after the move and after submitting receipts, if required. e. Step 5: Payment. When you return the keys, Woodland Park provides you with the date that the remaining 50% of the Relocation Payment will be provided.

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D. Commitment to Collaboration
The Developer is committed to continuing its policy and practice of robust collaboration with the community during the implementation of the Relocation Plan.

In addition to the numerous meetings that have been held with households and stakeholders, the Developer will ensure the following:

1. Additional resident meetings will be held to promote education and understanding of the relocation program and further refining the Relocation Plan. This will include multiple community meetings to be held both on weekdays and weekends, followed by a staffed information booth on multiple weekend days. This will be followed by additional meetings to be held with each phase grouping, which will also include weekday and weekend meetings and the informational booth.

2. This Plan will be available for households to review in the property management office and online. Additional copies will be available in the property management office. The original Relocation Commitments have been provided to all households in English and Spanish. The Updated Relocation Commitments will also be provided to all households in English and Spanish.

3. Full and timely access to documents relevant to the relocation program.

Copies of notices and forms will be available in the Property Management offices and with Autotemp.

4. Provision of technical assistance necessary to interpret elements of the relocation program and other pertinent materials;

5. Maintaining a feedback program, allowing households to provide on-going feedback of the relocation program. The households that participated in the OTRM early move program have been asked to complete a survey to track participant satisfaction and improve customer service. The survey includes 5 categories: “Unit Selection,” “Moving Company,” “Staff Helpfulness,” “Quality of New Unit,” and “Euclid Improvements Communications” with a goal of achieving satisfactory ratings in all categories. Achieving this goal is important to ensure a positive experience for the Euclid Improvements Area tenants. The results were and continue to be used to improve the relocation process.

6. All communications to residents will be translated into Spanish and will be provided to residents in English and Spanish. Woodland Park regularly works on important issues with households whose members cannot speak English. Woodland Park will seek appropriate assistance as necessary in communicating with households whose members cannot speak English.

7. All communications will provide contact information for affected tenants to Draft

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use if they have questions.

E. RELOCATION ASSISTANCE PROGRAM
Bilingual Autotemp staff is available to assist the households with questions regarding relocation and/or assistance in relocating. Relocation staff can be contacted Toll- free at 888.202.9195 from 8:30 a.m. to 6:00 p.m., Monday through Friday and also available on-site by appointment. Property Management staff can be reached at 650.566.2000. The Property Management offices are located at 5 Newell Court and 2043 Euclid Avenue.

A comprehensive relocation assistance program, with technical and advisory assistance, will be provided to the households being relocated. Close contact will be maintained with each household. The original relocation commitments and implementation process was distributed to the affected tenants in both English and Spanish for those that took advantage of the early move program. The updated Relocation Commitments will be distributed again upon this Plan’s approval, following additional resident and stakeholder meetings along with any revisions.

Sample letters to be provided to the households can be found as attachments in this Plan.

These form communications may be revised, as necessary and reflect then-current information. The draft forms indicate that they would be served on each household by BOTH hand delivery AND registered mail. When each affected household is provided with the Tenant Choice and Replacement Apartment Notice during the phased Tenant Choice process, the notice is accompanied by easy to complete forms and clear directions about how to return the forms to the management office. Autotemp’s experience is that households prefer handdelivery of important documents.

F. REPLACEMENT HOUSING RESOURCES
For the purposes of this Plan, the Developer has made the commitment to maintain sufficient vacancies to accommodate the tenancies that remain in the Euclid Improvement Area.

G. PHASING
The Notice of Relocation Plan Approval would be sent concurrently to all affected households on each of the affected properties, after the Relocation Plan has been approved as part of the Euclid Improvement entitlements.

To provide the households an orderly transition to replacement housing while minimizing stress and recognizing the health and safety concerns that may arise during implementation of this Plan, implementation phasing will occur per the follow sequence.

Phase One: 2012, 2021, 2025, 2031, 2032 2040, 2042, 2044, 2054 Euclid, OTRM participants Draft

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Packet Pg. 204 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 25
Phase Two: 501 O’Connor and 2033 Manhattan
Phase Three: 2001 Manhattan
Although discouraged, households will be able to request a change in their phase, as long as the desired phase has no more than 25 households in that phase and there is no health and safety concern. The request must be received no later than the deadline to respond to the Tenant Choice and Replacement Housing Notice.

H. PROGRAM ASSURANCES AND STANDARDS
All re-housing services will be provided to ensure that displacement does not resultin different, or separate treatment of households based on race, nationality, color, religion, national origin, sex, marital status, familial status, disability or any other basis protected by the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Actof 1964, Title VIII of the Civil Rights Act of 1968, the California Fair Employment & Housing Act, and the Unruh Act, as well as any otherwise arbitrary, or unlawful discrimination.

I. REMEDIES
Affected tenants may ask for review when there is a complaint regarding any of their rights to relocation and relocation assistance, such as a determination as to eligibility or the failure to provide a comparable replacement housing referral. At any time, every household may contact the City of East Palo Alto for the purpose of asking questions or reviewing their rights under applicable City ordinances. The contact information for Property Management, Autotemp, and the Rent Stabilization Program are as follows:

Property Management:

Woodland Park Apartments
5 Newell Court, East Palo Alto
650-566-2000
[email protected]
Autotemp:
888-202-9195 and on-site by appointment
[email protected]
East Palo Alto Rent Stabilization Program:
2415 University Avenue, 2nd Floor
East Palo Alto, CA 94303
650-853-3157
[email protected]
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Packet Pg. 205 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 26
The Developer will provide all households the choice of:
a. Remain at Woodland Park with right of return and decline relocation payments; b.) Relocate elsewhere with a right of return and decline relocation payments; or c.) Relocate elsewhere, waive right of return, and receive relocation payments.

In the unlikely event that a tenant is non-responsive, refuses to make a choice, or otherwise refuses to participate in the relocation activities as specified within this Plan, the tenancy would terminate at the conclusion of the notice period. Relocation records must be documented to reflect the specific circumstances surrounding the tenancy and failure to respond, choose, or relocate. After complying with the requirements herein, the Developer would have “just cause for eviction” pursuant to the City of East Palo Alto Municipal Code Section 14.04.160. The Developer would put into an escrow account with the City an estimated relocation payment for any non-responsive household. The estimated relocation payment, minus any expenses accrued due to an unlawful detainer action, would be released to the affected tenant after the conclusion of the unlawful detainer proceedings and return of possession of the unit to the owner. Affected tenants who abandon a unit or who are evicted for just cause other than pursuant to Municipal Code section 14.04.160 (A)(8) or (9) shall have no rights under this Relocation Plan.

J. PROJECTED DATES OF IMPLEMENTATION
This Plan will go into effect after its approval by the City of East Palo Alto. The Optional Tenant Requested Move program will be available up until the Phase One Tenant Choice and Replacement Apartment Notices are delivered. The actual date of implementation and mandatory moves will be at the Developer’s discretion, but no less than 1 year before the start of construction to ensure that there is at least 1 year of notice. This ensures that every household has an adequate and defined 1-year notice period prior to any termination of tenancy.

Affected tenants have received notice of the Euclid Improvement application and will continue to receive updates regarding the application and this Relocation Plan. Affected tenants will receive at a minimum one month to make their tenant choice. They will also receive a minimum of one year notice prior to any termination of tenancy. A household may elect to move sooner, including while the Optional Tenant Requested Move program is available. (Remainder of page intentionally left blank)
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Packet Pg. 206 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) RELOCATION PLAN – WOODLAND PARK APARTMENTS – EUCLID IMPROVEMENT AREA Autotemp Page 27
The following table provides an example of how the relocation process may occur. The exact timing of each step remains subject to change; this is provided for illustration purposes only.

Sample Implementation Schedule
Month(s) Activity
1 Notice of Relocation Plan Approval to all affected tenants after approval
2 (or later at
applicant
discretion)
Phase 1 Tenant Choice Notices (one month for each
household to choose)
• Conduct education and outreach
3 Process Phase 1 Tenant Choice Notices
• Schedule and complete tours of replacement apartments • Send letters regarding apartment selection
• Provide leases for replacement apartments (one week for tenants to choose replacement apartment and review and
sign lease)
• Calculate relocation payments (if any)
• Arrange for moves
4 Complete Phase 1 moves (replacement apartments, off site moves, relocation payments)
• Pay moving benefits (if any)
5-7 Phase 2 (repeat activities from Phase 1)
8-10 Phase 3 (repeat activities from Phases 1 and 2)
11-12 Complete any unfinished work
13 Notice of Termination of Tenancy has expired
Construction begins
(Remainder of page intentionally left blank)
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TABLE OF ATTACHMENTS
Attachment 1: Sample Draft Communications with Affected Tenants • Notice of Relocation Plan Approval
• Notice of Termination of Tenancy
• Tenant Choice and Replacement Apartment Notice
• Reminder Notice: Tenant Choice
• Letter to Tenant Regarding Replacement Apartment Selection • Final Letter to Tenant Assigning Replacement Apartment • Replacement Apartment Lease Addendum
• Letter to Rent Stabilization Program Regarding Change in Tenancy (Replacement Apartment)
• Letter Regarding Relocation Payment
• Letter to Rent Stabilization Program Regarding Final Relocation Payment • Notice of Right of Return
• Right of Return Choice Form
• Reminder Notice: Right of Return Choice
• Right of Return Lease Addendum
• Letter to Rent Stabilization Program Regarding Change in Tenancy (Right of Return) Attachment 2: Example Flowchart
Attachment 3: City-Calculated CPI Annual Adjustments to Relocation Benefit Amounts Draft

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Packet Pg. 208 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation)

RELOCATION
PLAN–WOODLANDPARKAPARTMENTS–EUCLIDIMPROVEMENTAREA
Autotemp
Attachment 1: Sample Draft Communications with Affected Tenants Draft

9.2.b
Packet Pg. 209 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) 5 Newell Court | East Palo Alto, California 94303
www.nodisplacement.com
[Date]
By Hand Delivery and Registered Mail

RE: Euclid Improvement Area
Notice of Approval of Relocation Plan
Dear Improvement Area Tenants,
As you may know from our ongoing community engagement, we are planning the “Euclid Improvements” for the area in where you live. With no displacement, we are proposing to replace the aging, outdated structures with new mixed-income buildings to replace all of the rent-stabilized units with new rent-stabilized units, increase the housing supply, and provide better parking and mobility options. Our plans reflect community-centered benefits inspired by our residents’ input, including a new neighborhood park, new bus stop, community space, and neighborhood-serving retail.

The City of East Palo Alto approved the project on [________________]. Over the course of the next year, the project will be preparing for construction.

As part of the City’s approval of the project, the City Council approved the Relocation Plan. This incorporates our Updated Relocation Commitments. These are our written promises to you to ensure that all existing tenants in the Euclid Improvements area and tenants who participated in the Optional Tenant Requested Move (“OTRM”) program can always stay at Woodland Park. We co-created these commitments through our conversations with you, feedback from the community and its leaders, and guidance from the City’s Westside Area Plan and other local laws. The plan is now finalized. It is available for you to review at [Insert web address] and available in the property management offices.

Under the Relocation Plan, you will have two important choices to make: a housing choice and a moving benefit choice.

Each household will need to select one of the following three housing choices after they receive their Tenant Choice and Replacement Apartment Notice. You can make the housing choice that works best for your household. If you participated in the OTRM, we promised you would have the same rights as tenants who did not. You have already selected choice A, but you will be able to change your mind and select choice B or C.

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Packet Pg. 210 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) [Date]
nodisplacement.com
Option A: Remain at Woodland Park With Right of Return. We will move you, at no cost to you, to a replacement apartment in the same neighborhood at the same rent-stabilized rent you would otherwise be paying if nothing had happened. (In the unlikely event that no likesized or larger replacement apartment within Woodland Park is made available to you, we will assist you in finding a comparable unit in East Palo Alto until the right of return apartment is available.) You will have a right of return into a brand-new right of return unit, at the same rent-stabilized rent you would otherwise be paying if nothing had happened, in the Euclid Improvements when they have been constructed. This includes a moving benefit described below.

Option B: Leave Woodland Park With Right of Return. You may choose to leave Woodland Park and move into different housing that you find for yourself. You will have a right of return into a brand-new right of return unit, and at the same rent-stabilized rent you would otherwise be paying if nothing had happened, in the Euclid Improvements when they have been constructed. This includes a moving benefit described below.

Option C: Leave Woodland Park, Waive Right of Return, Receive Relocation Payment. You may choose to leave Woodland Park, give up your right of return into a brand-new right of return unit in the Euclid Improvements and instead receive a relocation payment. The payment will be provided to tenants who are required to move as a result of the Euclid Improvements and will be calculated in accordance with Municipal Code section

14.08.060(A) for each adult and emancipated minor. The base relocation payment for a tenant with less than two years of occupancy is $9,910.82. The base relocation payment for a tenant with two or more years of occupancy is $13,214.42. A tenant’s total relocation payment may also include one or more qualified tenant benefits. A tenant who is low income, disabled, elderly, dependent, or terminally ill would receive a qualified tenant benefit of $3,303.61 for each additional payment category that applies to the tenant receiving the relocation payment. These amounts reflect the 2021 amount. The actual amounts will be adjusted by the Consumer Price Index for the year prior to the payment date. This includes a moving benefit described below.

If you do not make a choice, your tenancy would ultimately be terminated. This packet provides you with at least one year of notice prior to any such termination.

You will also have a choice between three moving benefits:

Choice 1: Woodland Park will pay for and arrange your moves within East Palo Alto. The services of a licensed mover will be provided at no cost to you. The licensed mover will be insured and will use its own boxes to pack and move all of your belongings.

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Packet Pg. 211 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation) [Date]
nodisplacement.com
Choice 2: You arrange for and pay a mover. Woodland Park will reimburse your actual moving costs up to the amount of $3,303.61 when you provide receipts for the moving expense. (This reflects the 2021 amount; the actual amount will be adjusted by the Consumer Price Index).

Choice 3: You move yourself. Woodland Park will provide a moving assistance payment of $1,982.16. (This reflects the 2021 amount; the actual amount will be adjusted by the Consumer Price Index).

This letter notifies you that the Relocation Plan has been approved, explains how it will work, and includes the following documents:
• Updated Relocation Commitments
• Notice of Termination of Tenancy
• FAQs
• Euclid Improvements Information Handout
• Invitations for upcoming Information & Input Booth on [XXX] and Tenant Meeting on [XXX] If you have any questions, please contact [XXX].

Sincerely,
Mike Kramer
Woodland Park Communities
Draft

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Packet Pg. 212 Attachment: Revised Draft Relocation Plan (2100 : Euclid Improvements (Woodland Park) Project Relocation Plan Recommendation)

NOTICE OF TERMINATION OF TENANCY