Agenda packet — Eastvale City Council, August 23, 2023 (part 2 of 2)

TERMS AND CONDITIONS
Chester Investments, Inc. dba City Wide Facility Solutions | 3125 E. Guasti Rd., CA 91761

This AGREEMENT (the “Agreement”) is made and entered into as of the ____________ day of ___________________, 20____, by and between Chester Investment, Inc. dba City Wide Facility Solutions, Inc. (“City Wide”) and__________________________________ , (please check one) a sole proprietorship / partnership / limited partnership / limited liability company / corporation / not-for-profit corporation, organized under the laws of the State of California (“Customer”), each sometimes referred to individually as a “Party” and collectively as the “Parties.”

1. Services and Products. Services and products (if applicable) will be provided as set forth in a separate document (“Service A greement”) attached hereto. The date City Wide’s services (“Services”) are to commence shall be set forth in the attached Investment Recap, signed by representatives of both Parties. If no date is set forth in the Investment Recap, then Services will commence on a date mutually agreeable to the Parties.

2. Performance. Services shall be provided in a professional and workman-like manner in conformity with the Service Agreement. “City Wide Personnel” consists of City Wide employees, agents and/or independent contractors. City Wide shall retain full responsibility for the Services of any City Wide Personnel. If any individual assigned is unacceptable to the Customer, the Customer shall promptly notify City Wide management concerning the situation. If the Parties are unable to arrive at a solution that is acceptable to the C ustomer, the Customer may request that City Wide replace the individual. City Wide will either replace the individual within a reasonable time frame or terminate the Ser vices provided hereunder effective immediately and City Wide shall have no liability for doing such.

3. Invoices. City Wide will invoice Customer month prior midmonth which Services and products are provided. Monthly fees for Services and Products may be prorated by City Wide when appropriate. Invoices for Services and Products, as set for th in the Service Agreement and Investment Recap, shall be paid 3 0 days from the invoice date of the Invoice. WHEN APPLICABLE, SALES TAX WILL BE ADDED TO THE INVOICE. Additional services and products may be purchased by Customer from City Wide. Invoices for the additional services and products will be sent immediately upon completion of the additional services or delivery of the additional products, and payment will be due upon receipt of the invoice. Any dispute concerning an Invoice or Services shall be identified in writing within ten (10) days of the Invoice or the rendering of the Services, as the case may be. City Wide will charge the Customer a late charge of 1½ % per month on all outstanding balances of more than 30 days from the invoice date. Customers shall also pay, where appropriate, all collection costs including reasonable attorneys’ fees.

4. Price Increases. Notwithstanding anything herein to the contrary, adjustments to the charges for Services, as set forth in the Investment Recap, (i) annual increase of service of 5% starting 1/1/2025, year over year (ii) additional workmen are employed by City Wide at the request of the Customer to extend service areas and/or specifications, (iii) additional wages are paid out by City Wide for Services, due to union increases and/or (iv) any other governmental action that directly and materially a ffects City Wide’s costs of Services. Any change in fees for Services requires a 30-day prior written notice to Customer, and Customer may elect to terminate the Services provided hereunder in writing prior to the effective date of such increase without penalty. Customer shall immediately notify City Wide in writing of any addition or deletion of square footage being used in Customer’s building. No reduction in the charges shall be appropriate until written notificat ion of the deletion of square footage has been given by Customer to City Wide. Charges shall be due for an addition of square footage regardless of whether Customer notifies City Wide of such.

5. Materials. All cleaning materials and equipment necessary for Services will be furnished by City Wide, except for usable/consumable items.

Customer will provide the usable/consumable items including, but not limited to, hand towels, toilet tissue, hand soap, plastic liners, air fresheners, and feminine hygiene products. At Customer’s option, City Wide may provide these products for an additional cost.

6. Indemnification. Customer and City Wide shall fully indemnify, defend and hold harmless the other for any and all costs and expenses (including reasonable attorneys’ fees) for any and all claims, costs, expenses and damages arising as a result of acts or omi ssions of the other, its employees, agents, guests, invitees and/or representatives.

7. Conflicts. If terms or provisions herein conflict with the terms or conditions set forth in another agreement between the parties, the terms hereof shall prevail even if the other agreement is entered into prior to this Agreement. City Wide’s maximum legal liabilit y and exposure, with respect to conflicts, to Customer hereunder shall not exceed the charges paid by Customer for one month’s Services. No oral representations or promises have been made to the Customer.

8. Non-Solicitation. While Services are being provided hereunder, including any extension or renewal of the Services, and for a period of 180 days following the termination of City Wide’s Services, Customer shall not employ, contract with nor have any business dealings whatsoever with any individual or company that is or was an employee, agent or independent contractor of City Wide (or a parent, subsidiary, franchisee, related or associated company) or an employee or agent of a City Wide independent contractor, while Services were being provided hereunder. As used in this section of this Agreement, the term “Customer” shall mean the undersigned Customer, together with all employees, agen t’s partners, officers, directors and/or principals of Customer and any parent, subsidiary, related or associated company . Should the Customer breach the covenants of this section of this Agreement, in addition to all other remedies provided by law, it is understood that City Wi de shall be entitled to:
(a) an immediate Temporary Restraining Order from any Court of competent jurisdiction, and thereafter to a Preliminary Injunction and a Permanent Injunction; and (b) immediate payment by Customer of liquidated damages in the amount of one thousand dollars per week for each violation, the Customer acknowledging that actual damages would be difficult or impossible to calculate; and (c) immediate payment by Customer of all costs and expenses incurred by City Wide in connection with the enforcement of this Agreement, including, but not limi ted to, reasonable attorneys’ fees, investigation costs and court costs. Any period of time in which Customer violates the provisions of this paragraph shall be added to the 180 day duration of the restriction.

9. Relationship of Parties. Each Party and its personnel are independent in relation to the other Party with respect to all matters arising under this Agreement. Nothing herein shall be deemed to establish a partnership, joint venture, association, or employment relationship between t he 242

Page 2 of 2 ends

Parties. Neither Party may assume or create any obligations on the other’s behalf without prior written consent. Each Party s hall remain responsible for the withholding and payment of all federal, state, and local personal income, wage, earnings, occupatio ns, social security, unemployment, sickness and disability insurance taxes, payroll levies, or employee benefit requirements now existing or hereafter enacted and attributable to themselves and their respective personnel.

10. Compliance. The Customer agrees to keep, or cause to keep, all of its facilities in conformity with all applicable federal, state or local laws, ordinances and regulations, as well as in conformity with requests made by City Wide to facilitate the performance of its Services, and agrees to fully indemnify, defend and hold harmless City Wide from any loss, injury or damages (including attorneys’ fees) caused by the Customer’s failure to abide by the terms of this paragraph and/or this Agreement.

11. Security. City Wide and its employees, agents, contractors and related companies shall not be responsible for cash and personal valuable items left in the subject building. It is the Customer/tenants’ responsibility to have such items locked in a secured area, where City Wide Personnel do not have access. In the event of a theft, City Wide will fully cooperate with law enforcement agencies.

12. Keys. Customer agrees to provide four (4) complete sets of building keys. Customer agrees to allow City Wide to copy keys at a cost of $5.00 per key, to be invoiced separately of monthly service charges if four (4) sets are not provided.

13. Insurance. Customer shall maintain adequate insurance protection covering the subject premises and its employees, including statutorily required workers’ compensation and comprehensive general liability for bodily injury and property damage. City Wide agrees to maintain in effect at all times during the term of the Services rendered hereunder the following insurance: general liability coverage at the limits of $1,000,000 each occurrence, general aggregate $2,000,000 underlying to an additional $2,000,000 in coverage through a commercial umbrella policy, automobile liability $1,000,000 and workers compensation and employers’ liability $1,000,000. Insurance certificates will be furnished upon request. In addition, City Wide shall maintain worker’s compensation insurance as required by applicable law.

14. Term. The term of the Services to be provided hereunder shall commence as set forth herein and shall continue in full force and effect until terminated as set forth herein. It is understood that the Services to be provided hereunder cannot be terminated by the Customer until after the Services have been provided for an initial ninety (90) day period. The services may be terminated by the Customer at any time after the expiration of the initial term as follows: (a) Customer shall provide City Wide with a written notice, sent by certified mail, stating any and all problem(s) that need to be fixed , and allow City Wide 30 days to cure the se problem(s). If City Wide is unable to cure the problem (s) specified by Customer, Customer may then terminate the services by providing thirty (30) day prior written notice, sent by certified mail to City Wide office listed on page 1 of this document

15. Force Majeure. City Wide shall be excused from its performance for a commercially reasonable period of time to the extent that it is prevented, hindered or delayed by a force majeure occurrence.

16. Assignments. This Agreement shall bind all parties, their heirs, assigns, successors, agents and representatives. City Wide may assign this Agreement and its obligations hereunder.

17. Governing Law. This Agreement shall be governed by the laws of California. The Customer consents to the jurisdi ction and venue of any court in California.

18. Arbitration. The parties hereto agree that any dispute respecting the interpretation of this Agreement, a breach hereof or otherwise dealing with this Agreement (and addendums or amendments thereto), may, at City Wide’s option, be compelled to be resolved by binding arbitration conducted in Southern California. If Customer loses, it shall pay City Wide’s arbitrator fee, as well. In the event the parties cannot agree upon an arbitrator. Informal rules of evidence and procedure shall apply. It is understood that in the event City Wide is desirous of injunctive relief, it may, at its option, seek such in court without waiving its rights to have the money damage claims be resolved by an arbitrator.

THIS AGREEMENT CONTAINS A BINDING ARBITRATION PROVISION TO WHICH, AT CITY WIDE’S OPTION, THE PARTIES AGREE TO BE BOUND.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives as of the date first written above.

_____________________________ Chester Investments, Inc. dba City Wide Facility Solutions Print Customer’s Legal Name Here

By: ________________________ By: _______________________

Print: ______________________ Print: ______________________

Title: _______________________ Title:______________________

A SIGNED FACSIMILE OR EMAIL COPY OF THIS DOCUMENT IS AS BINDING AS AN ORIGINAL. 243

Created for: City of Eastvale
Attention: Jacob Lichtenberger
12363 Limonite Ave. Corona, Ca, 91752
(951)- 316-7677
[email protected]

Investment Recap
City Wide of Inland Empire School Janitorial Service Package Includes all janitorial services outlined in the service agreement Based on 11000 cleanable square feet
Service(s) to be Performed Frequency
Total Price
per Month
➢ Janitorial Service – City Hall 4x per week $1,640.00 ➢ Janitorial Service – Citrus St 4x per week $1,000.00 ➢ Outside Window Cleaning 1x per month $225.00
Floorcare Package
➢ Strip and wax of all VCT and scrubbing of tile
➢ Carpet cleaning (Extraction).
*Services to be performed on the 12th month of service 1x per year $208.34

Quote is good for 30 days.

*Chemicals & Equipment are included in price

References:
• Carden Arbor View School –Renee Collymore – 909-740-6593 • Montessori Academy Upland –Adam Thewes – 909-621-1603 • Summit College – Rosa Corrales – 909-954-3289
• Water of Life Comm Church Pre-K/Elem/Jr High- Fontana – Micah Tucker – 909-463-0103 x 1196

244

City Wide of Inland Empire City of Eastvale
By: ___________________________________ By: ______________________________________ Authorized Representative Signature Authorized Representative Signature

___________________________________ ______________________________________ Printed Name Printed Name

___________________________________ ______________________________________ Title Title

___________________________________ ______________________________________ Date Date

Start Date: ___________________________
245
RESOLUTION NO. 23-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING ITS 2023-24 OPERATING FISCAL BUDGET FOR JANITORIAL SERVICES WHEREAS the budget for fiscal year 2023-24 of the City of Eastvale has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the City departments may not exceed their appropriations by character of expense, with character of expense being defined as personnel services, services and supplies, capital outlay, debt service and transfers, without the consent of the City Manager; and WHEREAS, the City Manager may transfer appropriations, between accounts, departments, programs, and funds, as long as those appropriations do not exceed the grand total budget approved by Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. AUTHORIZE AN APPROPRIATION IN THE GENERAL FUND, JANITIROAL SERVICES EXPENDITURE ACCOUNT NO. 100-295-6460 IN THE AMOUNT OF $12,000.00 FOR EXPANDED JANITORIAL SERVICES AT CITY HALL AND THE CITRUS PROPERTY.

PASSED, APPROVED AND ADOPTED this 23rd day of August 2023. __________________________________________
Todd Rigby
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
246

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 23-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 23rd day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
247

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.12
August 23, 2023
Proposed Extension of the Service Fee Collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034
Prepared By:

John Marquez, Community Enhancement & Safety Supervisor Recommended Action(s)
Staﬀ Recommends that the City Council adopt a Resoluon Authorizing the Extension of the Service Fee Collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034.

Summary
The County of Riverside administers an Abandoned Vehicle Abatement (AVA) Program. The AVA Program is recognized as a means to remove abandoned vehicles that create a public nuisance and a health or safety hazard. Currently, there are
25 cies within Riverside County that parcipate in the program.

The current program is set to expire in May 2024. To extend the program an addional 10 years, the Riverside County Abandoned Vehicle Abatement Service Authority is requesng each parcipang City adopt a resolution approving the extension.

Background
In 1990, the California State Legislature enacted legislaon allowing for the creaon of county based vehicle service authories, pursuant to the provisions of Vehicle Code Secon 22710. In June 1994, the Riverside County Abandoned Vehicle Abatement Service Authority (AVA) was formed and imposed a one-dollar vehicle registraon fee on vehicles registered to an owner with an address in 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
248
the County of Riverside.

Vehicle registraon fees are collected by the Department of Motor Vehicles and allocated to Riverside County Abandoned Vehicle Abatement Service Authority by the State Controller pursuant to Vehicle Code Secon 9250.7. Fees are then allocated to parcipang enes based on the size and populaon of each enty in relaon to the total size and populaon of Riverside County, and based on a percentage of the vehicles abated by each enty in relaon to the total vehicles abated by the Riverside County Abandoned Vehicle Service Authority as a whole.

On February 27, 2013, the City Council approved Resoluon No. 13-05, constung a noce of submission to join the Riverside County Abandoned Vehicle Abatement Authority. Since joining the Program, the City has received in excess of $92,000 in disbursements from the Riverside County Abandoned Vehicle Abatement Service Authority. The disbursements have assisted in funding the cost of abang abandoned, wrecked, dismantled, or inoperave vehicles. To date, the City has been reimbursed for enforcement activities related to 594 vehicles.

The current program is set to expire in May 2024. Local authories are permi?ed to extend the program every 10 years with the approval of the county and a majority of the cies comprising a majority of the populaon of the incorporated areas. City Council's approval of the resoluon will be an important component to support the extension of the Program.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: C
| Goal #: J
Approving the extension of the service fee collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority supports the City's strategic plan goal of leveraging grant funding (Target C, Goal J).

Fiscal Impact
Reimbursements received from the County of Riverside Abandoned Vehicle Abatement Service Authority are allocated in the General Fund, revenue account 100-000-4503. If the resoluon is not approved, the City will not be recognized as a parcipant of the AVA Program and therefore, would not receive reimbursements for code enforcement activities related to vehicle abatement.

Prior City Council/Commission Action
On February 27, 2013, the City Council approved Resoluon No. 13-05, constung a noce of submission to join the Riverside County Abandoned Vehicle Abatement Authority.

Attachment(s)
Attachment 1 - Resolution 23-XX

A?achment 2 - Riverside County Abandoned Vehicle Abatement (AVA) Service Authority Memebership 07.30.2013

Attachment 3 - Resolution 13-05

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
249
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, AUTHORIZING THE

EXTENSION OF THE SERVICE FEE COLLECTED ON BEHALF OF THE RIVERSIDE COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY UNTIL MAY 2034 WHEREAS, the Riverside County Abandoned Vehicle Abatement Service Authority was formed on or about June 1, 1994, pursuant to the provisions of California Vehicle Code §§ 9950.7 and 22710 enacted by the Legislature in 1990 which authorize the establishment of a service authority and imposition of a service fee on all registered motor vehicles located within a county; and
WHEREAS, beginning in June 1994 and continuing to the present, the Riverside County Abandoned Vehicle Abatement Service Authority has been the recipient of service fees collected on its behalf by the California Department of Motor Vehicles; and WHEREAS, the service fees received by the Riverside County Abandoned Vehicle Abatement Service Authority are used to reimburse local governmental agencies for a portion of their costs incurred as a result of the abatement, removal and disposal as public nuisances of any abandoned, wrecked, dismantled, or inoperative vehicles or parts thereof; and WHEREAS, the Riverside County Abandoned Vehicle Abatement Service Authority apportions and distributes service fee proceeds to each member agency according to the formula set forth in California Vehicle Code §§ 22710; and WHEREAS, since the establishment of the Abandoned Vehicle Abatement program in June 1994, it has disbursed $35,128,331.25 in service fee proceeds to member agencies and caused the abetment of approximately 189,776 abandoned, wrecked, dismantled, or inoperative vehicles located in various cities and the unincorporated area of Riverside County; and
WHEREAS, the service fee collected as part of the Abandoned Vehicle Abatement Service Authority program is set to expire in May 2024; and WHEREAS, the Legislature recently amended California Vehicle Code § 9250.7 to allow for an extension of the service fee collected as part of the Abandoned Vehicle Abatement program in increments of up to 10 years each if the board of supervisors of the county, by a two-thirds vote, and a majority of the cities comprising a majority of the population of the incorporated areas within the county adopt resolutions providing for the extension of the service fee; and
WHEREAS, it is desirable to the City of Eastvale to have the Abandoned Vehicle Abatement program continue beyond its current termination date of May 2024. 250
RESOLUTION NO. 2023-XX
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Eastvale, California approves the extension of the service fee collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 14, 2034.

PASSED, APPROVED AND ADOPTED this 23rd day of August, 2023. _________________________
Todd Rigby
Mayor
APPROVED AS TO FORM: ATTEST:
___________________________________ __________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
251

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
252

RIVERSIDE COUNTY
ABANDONED VEHICLE ABATEMENT t \~
SERVICE AUTHORITY \ Ato---\ 7\
Serving the Cities and
Unincorporated Areas of
Riverside County Since 1994 "
July 30 , 2013
City of Eastvale
Carol Jacobs, City Manager
12363 Limonite Ave., Suite 910
Eastvale , CA 91752
crt''
Subject: Riverside County Abandoned Vehicle Abatement ( AVA) Service Authority Membership
Dear Ms. Jacobs ,
Congratulations! The City of Eastvale Abandoned Vehicle Abatement ( AVA) Plan has been reviewed and is in compliance with the California Highway Patrol guidelines ( copy enclosed).

The City of Eastvale' s membership in the AVA Service Authority is effective July 1, 2013. Enclosed is a copy of the Quarterly Report used to submit your AVA activity for reimbursement and your first quarterly report for the period of July 1 to September 30, 2013 is due by October 31, 2013 and should be sent to Patricia Perez via email pperez@rctlma . org).

The acceptance of the City of Eastvale to the Riverside County AVA Service Authority will be announced at our upcoming quarterly meeting to be held on Wednesday , August 14, 2013.

If you have any questions, please contact myself at 951- 955- 0295 or Patricia Perez at 951- 955- 0968 .

Tracey Towner, Chair
Riverside County AVA Service Authority
cc: Travis Engelking
P. O. Box 1469 • Riverside , CA 92502- 1440 • TELE ( 951) 955- 1853 • FAX ( 951) 955- 8680 253
0 [
RESOLUTION NO. 13-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTV ALE,

CALIFORNIA, CONSTITUTING A NOTICE OF SUBMISSION TO JOIN THE

RIVERSIDE COUNTY ABANDONED VEHICLE ABATEMENT AUTHORITY
WHEREAS, Sections 9250.7 and 22710 California Vehicle Code provide for the establishment of a Service Authority for abandoned vehicle abatement if the city council/board of supervisors of the county and a majority of the cities within the county having a majority of the population adopt resolutions providing for the establishment of the Authority; and WHEREAS, the City Council ofthe City ofEastvale finds that abandoned, inoperable, wrecked , dismantled vehicles or parts thereof pose a health and safety hazard and are found to be public nuisances; and
WHEREAS, in June, 1994 the Riverside County Abandoned Vehicle Abatement Service Authority ("AVA") was established which imposed a one-dollar annual registration fee on vehicles registered to an owner with an address in the County of Riverside.

WHEREAS, the City Council finds that joining the AVA will benefit the City in order to provide for the proper removal and disposal of abandoned vehicles and assist law enforcement and code enforcement personnel in abatement of abandoned vehicles in the City of Eastvale; and WHEREAS, the Riverside County AVA will have the responsibility for implementing the abandoned vehicle removal program.

NOW THEREFORE, BE IT RESOLVED, that the City Council ofthe City ofEastvale hereby requests that the City of Eastvale become a participating member agency in the Riverside County AVA for abandoned vehicle abatement in the City of Eastvale.

PASSED, APPROVED, AND ADOPTED this 2i11 day of February, 2013.

Ike Bootsma
Mayor
ATTEST:
rry,
Assistant City Clerk
1 254

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) §

CITY OF EASTV ALE )
I, Ariel Berry, ASSIST ANT CITY CLERK OF THE CITY OF EASTV ALE, DO HEREBY CERTIFY that the foregoing Resolution Number 13-05 was duly and regularly adopted by the City Council ofthe City ofEastvale at a REGULAR meeting held the 2ih day of February, 2013, by the following called vote:

AYES: Council Members Howell, DeGrandpre, and Mayor Bootsma NOES: Council Member Welch
ABSENT: Mayor Pro Tern Rush
ABSTAIN: None
2 255

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.1
August 23, 2023
Approval of Professional Services Agreement with Public Sector Personnel Consultants for Classiﬁca0on & Compensa0on Study Services & Forma0on of a Classiﬁca0on & Compensa0on Ad-Hoc Committee
Prepared By:

Maricela Mejia, Deputy HR & Risk Management Director
Recommended Action(s)
Staff recommends that the City Council:

1 .

Authorize the City Manager to execute a Professional Services Agreement with Public Sector Personnel Consultants in the amount of $65,000.00 for Classiﬁca-on & Compensa-on Study services; and
2 .

Authorize the forma-on of a Classiﬁca-on & Compensa-on Ad-Hoc Commi1ee composed of two Councilmembers.

Summary
Public Sector Personnel Consultants specializes in posi-on classiﬁca-on and compensa-on studies for the public sector. The execu-on of a comprehensive classiﬁca-on and compensa-on study is of signiﬁcant importance as it will address the evolving needs of our organiza-on, ensuring that our job classiﬁca-ons are accurately classiﬁed, and our compensa-on structure remains compe--ve.

Obtaining a consultant for this purpose is in direct alignment with Strategic Target G-Organiza-onal Development within the Strategic Plan. These services will be provided for a fee of $65,000.00 for FY 2023-2024.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
256
In conjunc-on with this agreement, it is also recommended that the City Council authorize the forma-on of a Classiﬁca-on & Compensa-on Ad-Hoc Commi1ee that is composed of two Councilmembers to assist with the study before ﬁnal recommenda-ons go before the City Council once the study is completed.

Background
The last classiﬁca-on and compensa-on study conducted by the city was adopted in 2017, since then, our agency has experienced substan-al growth with the addi-on of new posi-ons, departments, and divisions to accommodate our expanding responsibili-es. As we have expanded our opera-ons, new posi-ons have been created to cater to emerging demands, leading to a more complex organiza-onal structure. It is essen-al to review and update our classiﬁca-on and compensa-on framework to accurately reﬂect the evolving responsibili-es and accountabili-es of these positions.

Addi-onally, an updated classiﬁca-on and compensa-on study will enable us to assess the internal equity of our compensa-on system. This study will help us iden-fy instances where posi-ons with similar skill sets and responsibili-es might be compensated diﬀerently, leading to poten-al dispari-es and morale issues among the team. By addressing these issues, we can foster a more equitable work environment and enhance employee satisfaction.

In today’s compe--ve job market, it is crucial to oﬀer compe--ve compensa-on packages that a1ract top talent and retain our exis-ng skilled team members. A comprehensive study will allow us to benchmark our salaries and beneﬁts against industry standards, helping us retain high-performing employees while suppor-ng employee engagement. Ensuring that our employees are adequately compensated and recognized for their contribu-ons directly impacts employee engagement and mo-va-on. A well-designed classiﬁca-on and compensa-on system aligns employees' eﬀorts with the agency’s goals and fosters a positive work culture.

On May 15, 2023, the City ini-ated a Request for Proposals (RFP) with the aim of undertaking a comprehensive classiﬁca-on and compensa-on study. Two proposals were received through this process, both were deemed insuﬃcient and did not fully address the City's requirements.

Recognizing the importance of an objec-ve and expert-driven approach, we subsequently engaged in direct negotiations with two additional consulting firms.

AHer careful evalua-on, it was discerned that Public Sector Personnel Consultants stood out as the op-mal choice to propel this endeavor forward. Their proposed scope of services impeccably resonated with the intricate needs of the City, a testament to their extensive experience and adherence to industry best prac-ces. Notably, references from their past collabora-ons spoke volumes of their proﬁciency and dedica-on, further reinforcing our conﬁdence in their capabili-es..

This strategic decision not only ensures the eﬃciency and precision of the classiﬁca-on and compensa-on study but also sets the stage for a streamlined process that adheres to legal regulations and industry benchmarks.

Transparency through this project is paramount, a project brieﬁng presenta-on that extends to all employees, Councilmembers, and project leaders will be held to ensure that there is a full understanding of the project scope, expecta-ons, and process. Regular communica-on, comprehensive progress reports, and feedback mechanisms ensure that the en-re organiza-on is 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
257
informed and engaged.

In the realm of classiﬁca-on, the project tasks encompass thorough occupa-onal and organiza-onal familiariza-on, aided by an intricate review of our exis-ng class speciﬁca-ons, compensa-on plans, organiza-on charts, budgets, and annual reports. In addi-on, all employees will be provided with a Posi-on Analysis Ques-onnaire (PAQ), which will assist the consultants in obtaining a thorough understanding of employee occupa-on data. Subsequently, job interviews, desk audits, and ﬁeld observa-ons will be conducted, pain-ng a comprehensive picture of each class within our workforce. Title modiﬁca-ons, reclassiﬁca-ons, and the construc-on of job families and career ladders follow, promoting both clarity and advancement within our organizational structure.

The compensa-on component of the project will include external benchmarking, engaging survey ci-es, and iden-fying benchmark job classiﬁca-ons to establish our compe--ve posi-oning.

Solici-ng par-cipa-on from comparator employers and agencies will contribute to a robust dataset, which will be extracted and analyzed. The resultant total compensa-on and beneﬁts survey will empower us to make informed decisions. Our eﬀorts will culminate in a detailed compe--veness analysis, ensuring that our compensa-on oﬀerings resonate with the external market while aligning with our unique organization.

With the data and insights garnered, we will embark on the development of a comprehensive compensa-on plan. This entails craHing salary range structures, aligning job classes to these structures based on equity and external compe--veness, and shaping a desirable and sustainable salary competitiveness policy. Fiscal impact estimates and draft plans will be carefully reviewed.

Our journey's conclusion will be marked by the communica-on of results and ac-onable strategies for implementa-on. A ﬁnal project report, replete with insights, recommenda-ons, and analyses, will be presented to the City Council and staﬀ. A robust implementa-on plan will guide us in rolling out our updated classiﬁca-on and compensa-on structures. Eﬀec-ve communica-on will ensure that all City oﬃcials and employees are well-informed about the updates and changes, fostering a transparent and progressive work environment.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: G
| Goal #: D
Implement strategies to remain competitive in attracting and retaining talent.

Fiscal Impact
There are sufficient funds budgeted in FY 2023-2024 for the recommended action.

Prior City Council/Commission Action
On November 8, 2017, the City Council adopted a Classification & Compensation Study.

On February 9, 2023, the City hosted a Strategic Plan Review Workshop to reaﬃrm and make changes to the Strategic Plan adopted on March 24, 2021.

Attachment(s) 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
258
Attachment 1 - PSA-Classification
Compensation Study Public Service Personnel Con

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
259
- 1 -

AGREEMENT FOR SERVICES

CLASSIFICATION & COMPENSATION STUDY

This Agreement for Services (“Agreement”) is entered into as of this 23rd day of August, 2023 by and between the City of Eastvale, a municipal corporation (“City”) and Public Sector Personnel Consultants , Inc., an Arizona corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by direct negotiation the performance of the services defined and described particularly in Section 2 of this Agreement.

B. Contractor, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.

C. The Parties desire to formalize the selection of Contractor for performance of those services def ined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Ter m of this Agreement is for one year commencing on the date first ascribed above.

SECTION 2. SCOPE OF SERVICES
(a) Scope of Services. Contractor agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
(b) Schedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its 260
- 2 -

performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementati on” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed sixty-five thousand dollars ($65,000.00) unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. (b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses in curred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. (d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall r eject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Contractor’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Se ction 16 “Indemnification” and Section 17 261
- 3 -

“Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Contractor in the course of providing the Services p ursuant to this Agreement, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer fi les, files or other documents.

All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of thi s Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.

SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
262
- 4 -

(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
(b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor’s personnel.

Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s personnel are in any manner officials, officers, or employees of City. (c) Neither Contractor, nor any of Contractor’s personnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accru e to City’s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor’s indemnity obligations in Section 16 “Indemnification” of this Agreement include the obli gation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. Th is provision shall survive the expiration or earlier termination of this Agreement.

SECTION 9. STANDARD OF PERFORMANCE.

Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required un der this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition 263
- 5 -

to the general standards of performance set for th this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Contractor that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
264
- 6 -

(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such in terest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform non - related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known t o Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
(b) Contractor, its officers, emplo yees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatori es or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reim bursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.

Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent 265
- 7 -

Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a la wsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys ’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to off icers, agents, employees or sub contractors of Contractor, in the performance of professional services under this Agreement. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fe es), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limite d to off icers, agents, employees or subcontractors of Contractor.
(c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on 266
- 8 -

the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
(d) City’s Negligence . The provisio ns of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policie s shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under t his Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stabil ity and continuity of Contractor’s staff and sub contractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any s uch performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) Contractor may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
267
- 9 -

(c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City.

Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoic e shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessar y steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes includ e, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
268
- 10 -

To City: City of Eastvale
Attn: Mark Orme
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
To Contractor: Public Sector Personnel Consultants
Attn: Matthew Weatherly
149 S. Barrington Ave, #726,
Los Angeles, CA 90049

Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Eastvale Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Eastvale Municipal Code. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other 269
- 11 -

amendments shall be approved by the City Council.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Cen tral District of California, in Riverside.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 270
271
- 13 -

REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S
BUSINESS ENTITY. CORPORATIONS AND LLCS MUST SUBMIT

DOCUMENTATION SHOWING THAT THE INDIVIDUAL SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
272

EXHIBIT "A"

SCOPE OF SERVICES

This Exhibit “A” contains a summary of the Services to be provided by Consultant. More detail regarding the Services is provided in Section 2 of the proposal submitted by Consultant to City dated July 18, 2023, which is incorporated herein by reference.

Project Planning and Communication
A. Project planning and scheduling meetings with the City’s Human Resources Staff, project designee(s)
B. Policy input and project direction meeting and briefing with Council, Human Resources, and designee(s)
C. Project briefing presentation for all employees, Council, City officials, City’s project leaders
D. Management and employee communication, progress reports throughout all project phases
E. Assistance with development and communication with a committee of employee representatives

Classification Project Tasks
F. Occupational familiarization by review of City’s current class specifications and compensation plans
G. Organizational familiarization by review of City organization charts, budgets, and annual reports
H. Position Analysis Questionnaire (PAQ) customized for gathering City employee occupation data
I. Meetings to distribute and explain the PAQ and the project for all City officials and employees
J. Job interviews, desk audits / field observations with representatives of each class (70 included)
K. Recommended title modifications and reclassifications for consideration by department heads
L. Modeling of job families and career ladders to include possible job title consolidation / clean up
M. Review of position classification recommendations with City’s project staff and respective departments
N. Facilitation of employee participation and feedback process on any proposed classification changes
O. Preparation of updated or “track changes” class specifications for each included job classification

Compensation Surveys
P. Confirmation of survey cities to include in external total compensation comparisons
273

Q. Identification of City occupations to utilize as survey benchmark job classifications
R. Solicitation of comparator employers and agencies for participation in external compensation surveys
S. Extraction of data from public employer compensation plans, questionnaires, reliable published surveys
T. Total compensation and benefits survey by bargaining unit for external competitiveness comparisons
U. Consolidation of data from all sources and calculation of prevailing rates for benchmark jobs
V. Computation of extent City’s compensation offerings vary from external prevailing rates and practices
W. Review of competitiveness analysis with Human Resources, City Officials and City’s project designees

Compensation Plan Development
X. Construction of optional salary range structures for review and selection by City’s project leaders
Y. Assignment of job classes to salary ranges by internal equity and external competitiveness
Z. Assistance with City Council identification of desired, affordable salary competitiveness policy
AA. Fiscal impact estimates at various levels of external prevailing rates competitiveness policies
BB. Review and critique of draft salary and implementation plans with Human Resources, project leaders

Communication of Results and Implementation Strategies
CC. Preparation and presentation of final project reports for the City Council, staff, and City Officials
DD. Development of a plan for the implementation of City’s updated classification and compensation plan
EE. Uploading of EZ COMPTM program files on a Human Resources Department computer, staff training
FF. Development and provision of process for ongoing plan maintenance and subsequent plan updates
GG. Assistance with communicating the City’s updated plans for all City officials and employees

274

B-1
EXHIBIT "B"

COMPENSATION

Contractor shall be paid the following amounts after the completion of each of the identified project milestones. Contractor shall invoice City upon the completion of each of the milestones.

Major Project Components
- Project Planning, Stakeholder Meetings, Project
Briefing Meetings for Employees
$ 3,000
- Desk Audit Job Information Interviews (70) $ 9,000
- Position Classification, Titling, Career Ladders,
Job Families
$ 3,000
- Updated Classification Specifications (Up to 70,
only Bill as Needed)
$ 7,000
- Total Compensation Survey – Up to 15
Comparators
$ 33,000
- Reserve – Employee Communication,
Stakeholder Meetings, Presentations
$ 5,000
- From Surveys, Compensation Plan, Draft
Reviews, Final Presentations
$ 5,000
Not To Exceed Cost: $ 65,000

275

C-1
EXHIBIT "C"

INSURANCE

A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII.

Contractor shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance . Coverage shall be at least as broad as:

(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001).

(2) Automobile. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" a nd endorsement CA 0025, or equivalent forms subject to the written approval of the City.

(3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement.

(4) Professional Liabi lity. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.

2. Minimum Limits of Insurance . Contractor shall maintain limits of insurance no less than:

(1) Commercial General Liability. $1,000,000 general aggregate for bodily injury, personal injury and property damage.

(2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of 276

C-2
not less than $2,000,000 shall be considered equivalent to the said required minimum limits set forth above.

(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $1,000,000 per occurrence.

(4) Professional Liability. $1,000,000 per occurrence.

B. Other Provisions . Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior wr itten notice by certified mail, return receipt requested, has been given to City.

2. Commercial General Liability and Automobile Liability Coverages.

(1) City, and its respective elected and appointed offi cers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.

(2) Contractor’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor’s insurance.

(3) Contractor’s insurance shall apply separately to each insured against whom cla im is made or suit is brought, except with respect to the limits of the insurer's liability.

(4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.

3. Workers' Compensation Coverage . Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation 277

C-3
against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.

C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of t his Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.

2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

278

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.2
August 23, 2023
Strategic Plan Update
Prepared By:

Stephanie Vasquez, Assistant to the City Manager
Recommended Action(s)
Staff recommends that the City Council receive and file the strategic plan update.

Summary
Staﬀ will present an update on the progress of completed tasks from the City Council Strategic Plan and Priority Goals from the February 9, 2023 workshop and was adopted at the May 10, 2023.

Updates are provided at City Council quarterly.

Background
On February 9, 2023 the City Council met to discuss a strategic plan and set Council Priority goals for the City of Eastvale. During the workshop, the City Council engaged in a par.cipatory process along with City Management staﬀ and the community. At its February 9, 2023 mee.ng, the City Council
approved the Strategic Plan. Subsequently, staﬀ will provide an update of the Strategic Plan each quarter.

During the workshop, a group vo.ng process was u.lized for the Mayor and Council Members to identify the key priorities, and to provide for stratification of the goals into three levels which are:

Level 1
– includes the selec.on of two (2)
first level priority
goals each for the Mayor and City
Council. A total of six (6) level 1 goals were identified.

Level 2
– includes the selec.on of two (2)
second level priority
goals each for the Mayor and
City Council. A total of two (2) level 2 goals were identified. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
279
Level 3
–includes the selec.on of two (2) third level priority goals each for the Mayor and City Council. A total of five (5) level 3 goals were identified.

The priorities and goals list is attached.

Environmental
There are no environmental impacts related to the update of the Strategic Plan.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
The 2023-24 budget process requires departments submit budget requests in alignment with the strategic plan and action plans. All contracts or professional services agreements will be approved in conformance with the City's purchasing ordinance.

Prior City Council/Commission Action
City Council Public Workshop - Thursday, February 9, 2023 City Council Meeting Strategic Plan Approved - May 10, 2023 Attachment(s)
Attachment 1 - Strategic Plan Summary.pdf

Attachment 2 - Strategic Plan Update 2023.pdf

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
280

ACTION PLAN TARGETS
PRIORITY LEVEL 1 GOALS
Develop and Construct Civic Center (Target E, Goal A)
Attract and retain Business (Target B, Goal A)
Conduct financial planning for newly proposed infrastructure (Target C, Goal A) Construct a Police Substation building (Target A, Goal A) Create “Destination Eastvale” (Target B, Goal B)
Evaluate Parks & Recreation as a City Service (Target E, Goal B) PRIORITY LEVEL 2 GOALS
Develop branding and identity for Eastvale (Target B, Goal C) Improve traffic mobility and management throughout the city’s major corridors and around the schools (Target E, Goal #)
PRIORITY LEVEL 3 GOALS
Collaborate to provide cultural and diverse events and celebration (Target D, Goal A)
Develop and Implement a Smart City (Target F, Goal B)
Develop City-wide WIFI (Target F, Goal C)
Develop long-term financial model (Target C, Goal C)
Ensure that City revenues align with expenditures (Target C, Goal H) 281

STRATEGICSTRATEGICSTRATEGIC

P L A NP L A NP L A N

CITY OF EASTVALE
2023 UPDATE
282
On February 9, 2023 the City Council, staff, and residents participated in a Strategic Plan Workshop.

During the workshop, the City Council engaged in a participatory process, in which they established expectations for the workshop and intended outcomes; identified the organizations strengths, weaknesses, opportunities, and threats; reaffirmed and reorganized the seven major targets; and, reaffirmed and reorganized the priority goals.

The City of Eastvale operates under a City Council/City Manager form of government. The City Council consists of five Council Members. The members of the City Council set policy and enact City laws. The City Manager is appointed by the members of the Eastvale City Council. One of the primary responsibilities of the City Manager is to implement the plan set forth by the City Council, utilizing the City Departments and Executive Team. The purpose of the workshop was to assist the City of Eastvale’s Mayor, City Council, and City Manager in developing Eastvale’s Strategic Plan including clearly defined targets and goals in order to provide staff with clear direction. A strong strategic plan is like a good roadmap—it identifies a destination and lays out a clear path to get there.

At the conclusion of the workshop, the Mayor and City Council had effectively established clear direction and focus for the Executive Team related to targets and goals. The City Council clearly communicated its desire and intent to blend this exercise with the results of the community survey in the future allocation of resources related to programs and services. It was further intended that this plan remain a fluid and evolving document to be re-visited at regular intervals for progress and re-shifting of priorities, as needed.

INTRODCUTION
CITY COUNCIL MEMBERS IN ATTENDANCE:

Mayor

TODD RIGBY
Mayor Pro Tempore

CHRISTIAN DINCO
Councilmember

CLINT LORIMORE
Councilmember

MICHAEL MCMINN
Councilmember

JOCELYN YOW
| 2 | City of Eastvale Strategic Plan - 2023 Update 283
| 3 | City of Eastvale Strategic Plan - 2023 Update

STRATEGIC TARGETS
Public Safety

TARGET A
Economic DevelopmentTARGET B
Financial PlanningTARGET C
InclusionTARGET D
InfrastructureTARGET E
Innovation & TechnologyTARGET F
Organizational DevelopmentTARGET G
284
| 4 | City of Eastvale Strategic Plan - 2023 Update

ACTION PLAN TARGETS
P R IO R ITY LEVEL 1 G O A LS
Develop and Construct Civic Center (Target E, Goal A)Attract and retain Business (Target B, Goal A)Conduct financial planning for newly proposed infrastructure (Target C, Goal A)Construct a Police Substation building (Target A, Goal A)Create “Destination Eastvale” (Target B, Goal B)Evaluate Parks & Recreation as a City Service (Target E, Goal B) P R IO R ITY LEVEL 2 G O A LS
Develop branding and identity for Eastvale (Target B, Goal C)Improve traffic mobility and management throughout the city’s major corridorsand around the schools (Target E, Goal F) P R IO R ITY LEVEL 3 G O A LS
Collaborate to provide cultural and diverse events and celebration (Target D, GoalA)Develop and Implement a Smart City (Target F, Goal B)Develop City-wide WIFI (Target F, Goal C) Develop long-term financial model (Target C, Goal C)Ensure that City revenues align with expenditures (Target C, Goal H) 285
286
| 6 | City of Eastvale Strategic Plan - 2023 Update

PRIORITY LEVEL GOAL GOAL
1 A Construct a Police Substation
B
Increase community involvement with lawenforcement
C
Increase law enforcement involvement withcommunity
D
Implement a K-9 program
E
Neighborhood Watch and Volunteer programcollaboration
F
Use innovation and technology to enhancepublic safety with consideration and balanceof privacy and public trust G
Maintain Fire response
H
Develop a public safety campaign/educationalaspect using social media and door knocks Public Safety

TARGET A
287
288
| 8 | City of Eastvale Strategic Plan - 2023 Update

PRIORITY LEVEL GOAL GOAL
A1 Attract and retain businesses that align withdiverse community needs and provide choices B
C
Streamline the development process
E
F
Develop strategies for business retention,business support, and business reward G Re-invest in and revitalize existing shoppingcenters
Create “Destination Eastvale” with high qualityand unique businesses1 D
Develop branding and identity for Eastvale2
Implement strategies to retain local talent e.g.increase local jobs and match talent tobusinesses H
Diversify the housing stock with more options
Economic Development

TARGET B
289
290
| 10 | City of Eastvale Strategic Plan - 2023 Update Financial Planning

TARGET C

PRIORITY LEVEL GOAL GOAL
A
Develop ongoing strategies for investing
B
C
Leverage grant funding
D
E Develop strategies to manage/control thepublic safety contract F
Ensure that City’s infrastructure keeps pacewith development and that developers paytheir shareG Develop long-term financial model3
Ensure that businesses invest back in the City
H Ensure that City revenues align withexpenditures3
I Evaluate connection between economicdevelopment and financial planning Be intentional about how we spend ourmoney – do it once, and do it right J
Conduct financial planning for newly proposedinfrastructure (e.g. Civic Center)1 291
292

PRIORITY LEVEL
| 12 | City of Eastvale Strategic Plan - 2023 Update

GOAL GOAL
A3 Collaborate to provide cultural and diverseevents and celebration B
C
Ensure that the City is inclusive of everyone;develop an inclusionary action plan and putpolicy to practiceD Develop strategies for the arts in public places
E
Identify and/or develop venues for inclusion;including events and gathering places F Expand modes of communication beyondsocial media
G
Develop branding associated with events
Evaluate feasibility of creating a positiondedicated to cultural inclusion, or use ofconsultant services Inclusion

TARGET D
293
294

PRIORITY LEVEL
| 14| City of Eastvale Strategic Plan - 2023 Update

GOAL GOAL
1 A Develop and construct Civic Center (City Hall,Library, Police Substation, and 3rd Fire Station B
C
Evaluate Parks & Recreation as a City service
D
Plan for landscape, roads, and streetmaintenance
E
Plan for synchronized traffic signals
F
Improve connectivity through the trails system
Improve traffic mobility management aroundthe schools
Infrastructure

TARGET E
1 2
295
296

PRIORITY LEVEL
| 16 | City of Eastvale Strategic Plan - 2023 Update

GOAL GOAL
A Create a City application for use on smartphones
B
C
Develop City-wide WIFI
D
Implement a global GIS component to digitizeall City records and plans E
Empower staff to innovate for efficiencies;create a culture of innovation F
Engage with developers to implementtechnology
Develop and implement a Smart City
Innovation & Technology

TARGET F
3 G
Invest internally in software/technologyimprovements to enhance customer service Explore and evaluate alternative modes oftransportation technology H
3 297
298

PRIORITY LEVEL
| 18 | City of Eastvale Strategic Plan - 2023 Update

GOAL GOAL
A
Right-size the organization and staffingconsistent with City services, needs,expectations, and strategic plan priorities B
C
Implement strategies to remain competitive inattracting and retaining talentD Developing talent
E
Ensure that customer service levels areexceeding Eastvale’s expectations everyday Identify and recommend tools necessary foroptimal employee performance Organizational Development

TARGET G
F Transition Contract Services in house forcompliance with CalPERS 299
300
| 20| City of Eastvale Strategic Plan - 2023 Update Target E: Infrastructure
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal A: Develop and construct Civic Center - City Hall, Public Library, PoliceSubstation, and 3rd Fire Station Eastvale 2040 Planning September 2023
Offsite improvement infrastructurecost estimate
Community Development and Engineering/Finance
Spring 2023
ACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS
301
| 21 | City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Target B: Economic DevelopmentACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS Goal A: Attract and retain businesses that align with diverse community needsand provide choices Utilize software and technology to helpattract and retain businesses Economic Development Ongoing/Monthly Conduct monthly minitours inpartnership with the chamber Economic Development Ongoing/Monthly Utilize business incentive programs toattract restaurants and businesses thatalign with community needs Economic Development Ongoing
Connect with businesses and inform ofresources and opportunities forgrowth and expansion Economic Development Ongoing/Monthly
Support business attraction throughexpedited entitlement Planning Ongoing Support business retention throughcommunity aesthetics Community Enhancement Ongoing Enhance business attraction andretention by building and maintainingrelationships with brokers, developers,and commercial property managers Economic Development Ongoing
302
Target C: Financial Planning
| 22| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal A: Conduct financial planning for newly proposed infrastructure - City Hall,Public Library, Police Substation, and 3rd Fire Station Once financial planning model iscomplete, conduct capitalinfrastructure financial planningworkshop for:

Finance July 2023
ACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS
Evaluate capital funding options
Public private partnershipsOther financing methodsAssess committed reservebalances Evaluate general fund capacityto fund capital debt; or lease toown; or Public privatepartnership; debt position andaffordability analysisEvaluate long term operationalbudget impacts Obtain municipal financial advisor andbond counsel (if necessary) Finance MA contract awardedJanuary 2023Bond Counsel will beawarded in Spring 2023 ifwe select bond financingas funding mechanism 303
Target C: Financial Planning
| 23| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal A: Conduct financial planning for newly proposed infrastructure - City Hall,Public Library, Police Substation, and 3rd Fire Station ACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS
Evaluate and update existing and/orcreate new policies in line with GFOArecommendations Finance July 2023
Capital financing policiesDebt management policies (ifnecessary) Evaluate and update existing and/orcreate new policies in line with GFOArecommendations Capital asset policiesCapital maintenance andreplacement Finance July 2023
Offsite improvement cost estimate Community Development September 2023 304
| 24 | City of Eastvale Strategic Plan - 2023 Update Target A: Public Safety
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal A: Construct a Police Substation
Eastvale 2040 Planning September 2023
Offsite improvement infrastructurecost estimate
Community Development and Engineering
Spring 2023
ACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS
Collaborate with contract partners toensure facilities (PD substation and firestation) meet the needs of police andfire now and in the future Community Enhancement and Safety Ongoing
305
| 25 | City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Target B: Economic Development
Goal B: Create "Destination Eastvale" with high quality and unique businesses Develop Shop Eastvale Love Eastvale,Dine Eastvale and Play Eastvalecampaign targeting quality and uniquebusinesses Economic Development Ongoing/Monthly
Eastvale 2040 Land Use Element Planning September 2023
Zoning code update to supportentitlement of high quality businesses Planning and Economic Development Ongoing ACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS
306
| 26| City of Eastvale Strategic Plan - 2023 Update Target E: Infrastructure
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal B: Evaluate parks and recreation for possible internal control Joint Meeting with JSCD Community Development Ongoing/Quarterly Develop a plan for services Concurrent with LAFCOAnnexation application ACTION/SCHEDULE FOR PRIORTIY LEVEL 1 GOALS
Community Development
307
308
| 28| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Target B: Economic Development
Goal A: Develop branding and identity for Eastvale
Citywide branding/monuments inmedians Engineering Spring 2023-Spring 2026 Create a public art and art in publicplaces policy Planning March 2024 Freeway interchange monument Engineering Spring 2023
ACTION/SCHEDULE FOR PRIORTIY LEVEL 2 GOALS
Create incentives for businesses anddevelopers to create display art withinor outside their business Economic Development March 2024
309
| 29| City of Eastvale Strategic Plan - 2023 Update Target E: Infrastructure
ACTION/SCHEDULE FOR PRIORTIY LEVEL 2 GOALS
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal F: Improve traffic mobility and management throughout the city’s majorcorridors around the schools Scholar & Harrison ATP Engineering Construction isanticipated to start in Q12024 Schleisman Safe Route to Schoolimprovements Fall 2023
Signal Synchronization Program Fall 2023 - 2026
Create walkable spaces in privatedevelopment
Spring 2023/Ongoing
Ongoing
Engineering
Engineering
Planning
Create a walkable community Planning
310
| 30| City of Eastvale Strategic Plan - 2023 Update Target E: Infrastructure
ACTION/SCHEDULE FOR PRIORTIY LEVEL 2 GOALS
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal F: Improve traffic mobility and management throughout the city’s majorcorridors around the schools Eastvale 2040 Circulation Element Planning September 2023 Implement Limonite Gap ClosureExtension over Cucamonga Creek(West of Archibald) Construction isanticipated to start in Q32023
Implement Hamner Avenue BridgeWidening over Santa Ana River Winter 2023 Engineering
Engineering
311
312
| 32| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal A: Collaborate to provide cultural and diverse events and celebration(include food) Support and encourage cultural anddiverse events throughout thecommunity Community Services Ongoing
Create site for community/publicgatherings to host food, music, andcultural events Community Services Ongoing
Promote events held by culturalorganizations Community Services Ongoing Incorporate inclusionary/diversity intoEastvale 2040 in goals, policiesobjectives both integrated throughoutthe document and a stand alonechapter.

Community Development September 2023
Include youth and adult groups ininclusionary conversations andprograms Community Services Ongoing
Target D: Inclusion
ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
Installation of grad banners City Manager's Office Annually 313
| 33 | City of Eastvale Strategic Plan - 2023 Update Target F: Innovation and Technology
ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal C: Develop and Implement a Smart City
Fiber Installation on streetimprovement plans Engineering Ongoing Signal synchronization through CIPProgram Engineering Fall 2023 - 2026 Public space WIFI requirement for newdevelopment Planning September 2023 Identify and utilize data analyticssoftware to attract and retainbusinesses Economic Development Ongoing
Interconnect and synchronized trafficsignals and camera technology withtraffic management center Engineering Ongoing
Implementing internal smart city goalsmaking services (i.e. permitting,inspection requests, virtual inspections,permit wizard) more digitally available toresidents and businesses.

Community Enhancementand Safety Ongoing
314
| 34 | City of Eastvale Strategic Plan - 2023 Update Target F: Innovation and Technology
ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
ACTIONS: RESPONSIBLE: TIME FRAME:

Goal B: Develop City-wide WIFI
Smart City Element of Eastvale 2040 Planning September 2023 City Wide Wi-Fi CommunityDevelopment/CM’s Office Ongoing Determine needs and feasibility ofCity-wide Wi-Fi vs. localized (orpromoted) hot spotsConnect w/ local businesses toeliminate redundancyIdentify funding source to develop Zoning code amendment to require WIFI Planning December 2023 Require conduit and fiber on StreetImprovement plans Engineering Ongoing Map existing fiber lines Engineering 2023/2024
Identify broadband solutions Engineering Ongoing
315
Target C: Financial Planning
| 35| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal C: Develop long-term financial model
Mid-Year review each winterBudget preparation each springInclude internal and externalchanges such as:

Update financial plan model with eachmajor budget review:

ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
Public safety rate changesEconomic impacts (ex.COVID-19 pandemic,recession, etc.) Finance Ongoing/Quarterly
Include long-term section in quarterlyinterim reports
Finance Fall 2023
Resolve CalPERs audit from 2012-2018for contract services Human Resources and Risk Management December 2023 316
Target C: Financial Planning
| 36| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal H: Ensure that City revenues align with expenditures Quarterly interim financial reportsto CouncilMonthly budget performancereports to managers anddepartment heads Ensure that the City adopts a balancedbudget before July 1 each year Finance Continuing – annualbudget, reports Quarterlyand Monthly ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
Continue to consolidate general ledgerfor ease of use Finance Ongoing Cost Allocation Plan and User Fee Study:

Identify cost of providing programservicesIdentify appropriate specialrevenue administration costs,reimbursed back to general fund Firm completes comprehensive costallocation plan in conjunction withstaff:

Finance June 2023
Identify internal service fundopportunities:

FleetITSBuilding maintenance
317
Target C: Financial Planning
| 37| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal H: Ensure that City revenues align with expenditures ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
Implement Cost Allocation Plan
Identify appropriate cost recoverylevel for cityIdentify and recommend properfee structureIdentify appropriate annualinflatorDraft fee schedules and providedraft fee studyPresent to Council for adoption Firm completes comprehensive costallocation plan in conjunction withstaff:

Finance June 2023
Risk ManagementPresent to Council
Implement user fee schedules 60 daysafter Council adoption Finance October 2023 Fund balanceStructurally balanced budget
Evaluate and update existing and/orcreate new policies in line with GFOArecommendations Finance September 2024
318
Target C: Financial Planning
| 38| City of Eastvale Strategic Plan - 2023 Update ACTIONS: RESPONSIBLE: TIME FRAME:

Goal H: Ensure that City revenues align with expenditures ACTION/SCHEDULE FOR PRIORTIY LEVEL 3 GOALS
Ensure that infrastructure keeps pacewith development through site planreview Community Development Ongoing
Pavement Management Engineering Annually
Market Eastvale to attract businessesthat generate sales tax at ICSC andother regional trade shows Economic Development Annually
Accela (streamline businessdevelopment, and accounting
Community Enhancementand Safety Annually
RFP Development Impact Fee Study Finance Fall 2023
319

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.3
August 23, 2023
Community Services Updates
Prepared By:

Enswins Cordero, Community Services Manager
Recommended Action(s)
Staff recommends that the City Council receive and file the presentation.

Summary
To eﬀec
vely implement the goals and priori
es that were approved by the City Council in the
Strategic Plan, the Community Services Division strives to enhance the quality of life for Eastvale residents by providing engaging and safe recrea
onal opportuni
es. Staﬀ desires to provide the
City Council with updates regarding the City’s community services eﬀorts and plans pertaining to new and upcoming recrea
on based programs and community events that promote health, senior engagement, youth development, and volunteer service recognition.

Background
The City of Eastvale directly provides and supports numerous community events and recrea on
programs. As part of the ongoing eﬀort to create new and engaging recrea onal programs and
community events, the Community Services Division has collaborated with local community groups, local businesses, other public agencies, and other key stakeholders. At the June 14, 2023 City Council mee
ng, the 2023-24 ﬁscal year budget was approved, which contained appropria ons for
City staﬀ to provide addi
onal recrea
on programs and community events that be.er serve our
senior population, enhance resident health and well-being, and highlight civil service contributions.

Environmental
Pursuant to Sec
on 15378 of the California Environmental Quality Act (CEQA) Guidelines, organiza
onal or administra
ve ac
vi
es of governments that do not result in direct or indirect 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
320
physical changes in the environment are not considered as CEQA projects.

Strategic Plan Action - Priority Level: 3
| Target #: D
| Goal #: A
Collaborate to provide cultural and diverse events and celebrations.

Fiscal Impact
Funds to implement the City’s community services eﬀorts are budgeted within the Communica on
Department in the General Fund. Staﬀ ac
vely con
nues to search for sponsorships and grant
funding opportunities to support recreational events and programs.

Prior City Council/Commission Action
On June 14, 2023, City Council approved and Adopted Budget Resolu on 23-XX increasing the 2023-
24 Fiscal Budget by $134,000 for the development and implementa on of new recrea
onal
programs and community events.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
321

Eastvale City CouncilAugust 23, 2023

Eastvale City Council
August 23, 2023