Agenda packet — Eastvale City Council, May 14, 2025 (part 2 of 2)

DiDAR kHANDkeR
A
ssociate C ivil Engineer

INGLEWOOD AVENUE AT MANHATTAN

BEACH BOULEVARD STREET WIDENING
(310) 318-0661 x2456
[email protected]
415 Diamond Street,
Redondo Beach, CA 90277
PROjEcT TiTLE
REFEREncE

Page 16 ends

Director of P u blic W
orks
PAuL tOOR
JURUPA VALLEY FOR 3 SAFE ROUTES TO

SCHOOLS (SRTS) PROJECTS
(951) 332-6464
[email protected]
8930 Limonite Avenue,
Jurupa Valley, CA 92509
PROjEcT TiTLE
REFEREncE
biLL kAMiMuRAjOHN RicO
Associate E ngineer
ARDEN DRIVE ZONE 3 STREET AND BIKE

LANE IMPROVEMENTS PROJECT
(626) 580-2058
[email protected]
11333 Valley Boulevard,
El Monte, CA 91731-3293
PROjEcT TiTLE
REFEREncE

Page 15 ends

jeNNiFeR ROSALeS
Project M a nager

NEWPORT BOULEVARD WIDENING

IMPROVEMENTS PROJECT
(714) 754-5180
[email protected]
77 Fair Drive, Costa Mesa, CA 92626
PROjEcT TiTLE
REFEREncE

Page 15 ends

Page 14 ends

PHiLiP wANG
City E n gi neer

BELLFLOWER BOULEVARD COMPLETE

STREETS PROJECT
(562) 567-9500
[email protected]
13230 Penn Street,
Whittier, CA. 90602
PROjEcT TiTLE
REFEREncE
EAST 2ND STREET BIKE LANE

IMPROVEMENTS PROJECT
DeRRY MAcMAHO
N
(310) 525-0681
[email protected]
333 W. Ocean Boulevard,
Long Beach, CA. 90802
PROjEcT TiTLE
REFEREncE

Page 15 ends

G
eRARDO SANAbRiA
Associate E ngineer

SIDEWALK GAP

CLOSURE PROJECT
(951) 736-2266
[email protected]
400 S. Vicentia Avenue,
Corona, CA. 92882
PROjEcT TiTLE
REFEREncE

Page 15 ends

PCH AT VISTA MONTANA/ANZA AVE.

INTERSECTION IMPROVEMENT
(310) 781-6900
[email protected]
20500 Madrona, Ave.,
Torrance, CA 90503
PROjEcT TiTLE
REFEREncE

Page 16 ends

Page 17 ends

SECTION G : Client References
Onward Engineering | Design Smarter. Build Better.

Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
| 24
. cLieNt ReFeReNceSG
348
StAFF ReSuMeS
MAjDi AtAYA, PE
QA/Qc mAnAgER & PRinciP AL-in-chARgE
41 YeARS OF
EXPERiEncE
FiELdS OF EXPERTiSE:

ROADWAY WATER MAIN RESIDENTIAL CALTRANS WIDENING QUALIFIcATIOnS
PE #39392 Registered Civil Engineer • bS: c iviL Engin EERing California State University, Long Beach, 1981 • mPA: FULL cOURSEWORk California State University, Long Beach, 1993 • former TAc chAiRmAn Orange County Transportation Authority • former PRESidEnT Engineer’s Flood Control Advisory Committee • former PRESidEnT & hOnOREE Engineer’s Association of Orange County • ceRtIFIcAte Of Completion: Caltrans Resident Engineer’s Academy 18, 22, 2024
bAckgROUnd
Majdi is the Principal-In-Charge of Ownard Engineering. Majdi Ataya, Professional Engineer and Former Deputy Director and City Engineer for the City of La Habra’s Public Works Department, is a seasoned engineer with over 41 years of solid and diversified experience in the public works sector. He is extremely familiar with the process of project management and design. He is a highly effective communicator and manager with an outstanding assimilation ability. Majdi is able to adapt and relate to all levels of management, and retain high energy levels and enthusiasm for the project at hand. Majdi understands the importance of excellent communication with public agencies and will be a dependable extension of your staff.

EXPERIEncE
LOS SERRAnOS WIdEnIng & SIdEWALk ImPROvEmEnT PROjEcT, chInO hILLS Majdi was the Principal-in-Charge on the Los Serranos Infrastructure - ATP Project. The proposed project limits included the widening of ten rural residential streets in the Los Serranos area of Chino Hills. The project limits are located just west of the 71-freeway towards the east end of the City of Chino Hills. The project locations are surrounded by single family residential homes. The project is funded through the Active Transportation Program Project. Currently the Los Serranos area is very rural. The project limits include very minimal curb, gutter, and sidewalk. The ATP grant proposed provided funding for curb, gutter, and sidewalk on one side of each of the ten streets. The design included widening one side of the street on ten street segments within the City of Chino Hills.

Why it’s relevant?
Included road widening, curb, gutter, and sidewalk installation, directly aligning with Schleisman Road’s multimodal enhancements.

Addressed ADA accessibility challenges and ROW constraints, ensuring compliance with city and state standards.

Demonstrates Majdi’s experience in integrating pedestrian, bicycle, and vehicular infrastructure into a cohesive design.

WEST 17Th STREET WI dEnIng, cOSTA mESA
Majdi was the Principal-in-Charge for the West 17th Street Widening from Placentia Avenue to Superior Avenue. 17th Street is a primary arterial. The Standard roadway width for a primary arterial is a 106’ right of way. The existing configuration was a 2-lane divided highway with center two-way left turn lane. The existing land uses were mostly commercial properties with a new mixed-use development at the southeast corner of 17th Street and Pomona Avenue. There were 16 properties along West 17th Street within the limits of this widening. The properties along West 60% AVAiLAbiLitY
SECTION H : Appendices
Onward Engineering | Design Smarter. Build Better.

Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
| A4
. APPeNDiceSH
349
17th Street had varying R/W frontages. This meant that widening affected each property differently. The design intent for this widening was to to create a more pedestrian and bike friendly street along 17th Street. The widening included an 8’ sidewalk on the south side along with 6’ wide bike lanes in each direction..

Why it’s relevant?
Major arterial widening project that improved multimodal access, similar to Schleisman Road’s connectivity goals.

Involved ROW acquisition, utility coordination, and ADA-compliant pedestrian pathways, showcasing Majdi’s oversight of complex infrastructure upgrades.

Required stormwater management solutions, a key component of Eastvale’s project QUALIFIcATIOnS
PE #78314 Registered Civil Engineer • PLS #9293 Professional Land Surveyor • QSD/QSP #00852 Qualified SWPPP Developer • BS Civil Engineering CSUF, 2007 • OCTA Pavement Rehabilitation (prior) Certification • FAA Licensed Drone Pilot
bAckgROUnd
Justin wields 20 years of experience involving civil engineering design, municipal engineering and facilities design, construction management and construction administration. Using AutoCAD Civil 3D, Justin handles the management and development of engineering plans and specifications and mapping. Justin additionally handles land development and grading design projects, conducted earthwork calculations, and incorporates typical designs. He is proficient in federally funded projects as well, and familiar with the Caltrans Local Assistance Procedures Manual (LAPM). Justin has successfully taken multiple projects from the initial federal funding application, to the Preliminary Environmental Study, to E-76 approval, and all the way through construction of audited federally funded construction projects.

He has experience managing construction projects and handles planning and running kickoff meetings with the contractor, reviewing project submittals, RFIs, CCOs, and checking contractor invoices against field quantities. Justin ensures to coordinate the daily construction details with the contractor and inspector. He has completed multiple SWPPPs and erosion and sediment control plans per the latest Construction General Permit.

EXPERIEncE
WEST 17Th STREET WIdEnIng PROjEcT, cOSTA mESA
Justin was the Project Manager for the City of Costa Mesa on the West 17th Street Widening, from Placentia Avenue to Superior Avenue. 17th Street is a primary arterial. The Standard roadway width for a primary arterial is a 106’ right of way. The existing configuration was a 2-lane divided highway with center two-way left turn lane. The existing land uses were mostly commercial properties with a new mixed-use development at the southeast corner of 17th Street and Pomona Avenue. There were 16 properties along West 17th Street within the limits of this widening. The properties along West 17th Street had varying R/W frontages. This meant that widening affected each property differently. The design intent for this widening was to meet the classification of four-lane Primary Arterial as described in the OCTA Master Plan of Arterial Highways (MPAH). This includes 2-lanes in each direction with a median.
70% AVAiLAbiLitY
PROjEcT mAnAgER
juStIN SMeetS, Pe, PLS, QSD
FiELdS OF EXPERTiSE:

EXPERiEncE
20 Ye ARS OF

ADA RAMP SIDEWALKPAVEMENT WIDENINGROADWAY
SECTION H : Appendices
Onward Engineering | Design Smarter. Build Better.

Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
| A5
350
LOS SERRAnOS WIdEnIng And SIdEWALk ImPROvEmEnT PROjEcT, chInO hILLS Justin was the Project Manager on the Los Serranos Infrastructure - ATP Project. The proposed project limits included the widening of ten rural residential streets in the Los Serranos area of Chino Hills. The project limits are located just west of the 71-freeway towards the east end of the City of Chino Hills. The project locations are surrounded by single family residential homes. The project is funded through the Active Transportation Program Project. Currently the Los Serranos area is very rural. The project limits include very minimal curb, gutter, and sidewalk. The ATP grant proposed provided funding for curb, gutter, and sidewalk on one side of each of the ten streets. The design included widening one side of the street on ten street segments within the City of Chino Hills. hARbOR bLvd. & gISLER AvEnUE InTERSEcTIOn WIdEnIng PROjEcT, cOSTA mESA Justin was the Project Manager on the Harbor Blvd. & Gisler Avenue Intersection Widening project in the City of Costa Mesa. Due to the close proximity of the intersection to the I-405 Harbor on-ramp, there were extremely high turn movements both eastbound on Gisler Avenue turning left onto Harbor Boulevard as well as southbound on Harbor.

As a result, this created heavy congestion during peak traffic hours. In order to alleviate the congestion, phase I of the project included only eastbound improvements; converting the eastbound optional through-right lane to an optional through-left lane, and adding an eastbound right-turn lane. Phase II entailed a conceptual feasibility study and right-of-way acquisition requirements for both north and southbound improvements, including the addition of a southbound right-turn lane, and the extension of the northbound optional through-right lane. The scope of work also included installing an overhead freeway sign, which required working with SoCal Gas to relocate a gas line in conflict with footings for the overhead sign. A detailed field analysis, specifications, and plans were provided, including measurements and exhibits, in conformance with MUTCD, Caltrans, and City standards. Additionally, coordination with SAF-r-DIG and utility companies was essential to perform potholing and identify utility obstructions.

RYAN DeNNIS, P. Eng.

LEAd PROjEcT EnginEER
85% AVAiLAbiLitY
19 QUALIFIcATIOnS
P .ENG. : APEGA Registered Civil Engineer • BS: Civil Engineering Minor: Environmental Engineering University of Calgary, 2005 • Certified AutoCAD & Civil 3D
bAckgROUnd
As a Project Engineer for OE, Ryan leads the design team by performing and coordinating detailed designs on public works projects. Ryan has over 17 years of experience. He received his degree in Civil & Environmental Engineering from the University of Calgary and is a Registered Civil Engineer in Alberta, Canada. He possesses an ability to produce drawings, layouts, sketches, maps, and graphic representations of engineering designs. He also has extensive knowledge of AutoCAD Civil 3D. Ryan provides support during the overall engineering and design effort.

EXPERIEncE
STOddARd W ELLS R OAd Wid Ening P ROjEcT, APPLE v ALLEy R y a n s e rv e d a s L e a d P r o j e c t E n g i n e e r f o r t h e C i ty o f A p p l e V a l l e y w i t h E n g i n e e r i n g a n d D e s i g n s e rv i c e s f o r t h e Stoddard Wells Road Widening Project. The project consisted of widening the roadway and shoulders of the section ADA RAMP SIDEWALKPAVEMENT WIDENINGROADWAYEXPERiEncE
Ye ARS OF
FiELdS OF EXPERTiSE:

SECTION H : Appendices
Onward Engineering | Design Smarter. Build Better.

Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
| A6
351
of Stoddard Wells Road between Interstate 15 and Johnson Road with a total length of approximately 8,450 linear feet (1.6 miles). The existing road was approximately 22 feet wide with one lane of traffic in either direction and unimproved dirt shoulders. The City asked that the roadway be widened to 26 feet with 12-foot wide shoulders added to both sides of the road. The shoulders were reinforced with the addition of recycled asphalt pavement.

Why it’s relevant?
Major roadway widening project, similar to Schleisman Road’s expansion and multimodal design needs.

Involved Class II and Class III bikeways, demonstrating Ryan’s ability to design for active transportation.

Included intersection modifications and traffic safety improvements, key components of Eastvale’s project.

Addressed stormwater drainage considerations, ensuring that new infrastructure remained resilient.

LOS SERRAnOS WIdEnIng & SIdEWALk ImPROvEmEnT PROjEcT, chInO hILLS Ryan served as a Lead P r o j e c t E n g i n e e r o n t h e L o s S e r r a n o s I n f r a s t r u c t u r e - A T P P r o j e c t . T h e p r o p o s e d p r o j e c t limits included the widening of ten rural residential streets in the Los Serranos area of Chino Hills. The project limits are located just west of the 71-freeway towards the east end of the City of Chino Hills. The project locations are surrounded by single family residential homes. The project is funded through the Active Transportation Program Project. Currently the Los Serranos area is very rural. The project limits include very minimal curb, gutter, and sidewalk. The ATP grant proposed provided funding for curb, gutter, and sidewalk on one side of each of the ten streets. The design included widening one side of the street on ten street segments within the City of Chino Hills.

Why it’s relevant?
Widened multiple rural residential streets, adding sidewalks and improving multimodal connectivity, directly aligning with Schleisman Road’s improvements.

Integrated ADA-compliant pedestrian pathways and accessibility upgrades.

Required right-of-way coordination and utility adjustments, showcasing Ryan’s ability to work through design constraints.

SECTION H : Appendices
Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
| A7
352
SECTION I : Certifications (Attachments)
Onward Engineering | Design Smarter. Build Better.

Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
| A8
ATTACHMENT A – PROPOSER’S CERTIFICATION AND PROPOSAL PRICING

Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Eastvale, hereinafter City) shall constitute the entire agreement between proposer a n d t h e C it y o n l y a f t er i t h a s b e en a c c ep t ed b y t h e C it y C o un c il , e n d o r s ed b y t h e City Clerk with their signature and official seal noting hereon the action of approval of the Council, signed by the Director or his duly authorized agent, and signed by the City Attorney, denoting their approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the City’s selected postal service properly addressed to the proposer with the correct postage affixed thereto.

Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds (if required) and certificate of liability insurance, or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned.

Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP .

City of Eastvale Page 59 of 63 RFP No. 25-102EG
. ceRtiFicAtiONS (AttAcHMeNtS)i
353
ATTACHMENT A – PROPOSER’S CERTIFICATION AND PROPOSAL PRICING

Certiﬁcation - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I ) and am qualiﬁed to provide services being requested as speciﬁed herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clariﬁcation prior to the submission of my proposal.

PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of this RFP . Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.

LEGAL NAME OF COMPANY PHONE NUMBER

BUSINESS ADDRESS

PRINTED NAME OF AUTHORIZED AGENT TITLE

SIGNATURE OF AUTHORIZED AGENT DATE E- MAIL ADDRESS

FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LI CENSE NUMBER (IF APPLICABLE)
City of Eastvale Page 60 of 63 RFP No. 25-102EG
Majdi Ataya
80-0101723
President, Onward Engineering
(714) 533-3050
[email protected]
Onward Engineering
300 S. Harbor Blvd., Suite 814, Anaheim, CA 92805
354
ATTACHMENT B – NON-COLLUSION AFFIDAVIT

(Title 23 United States Code Section 112 and Public Contract Code Section 7106)

To the CITY OF EASTVALE
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to ﬁx the proposal price of the proposer or any proposer, or to ﬁx any overhead, proﬁt, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certiﬁcation may subject the certiﬁer to criminal prosecution.

Signed____________________________________________________________________________ State of ________, County of __________________________________________________________

Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

________________________
Notary Public Signature Notary Public Seal
City of Eastvale Page 61 of 63 RFP No. 25-102EG
Texas Johnson
11th March 25
Muhammad Majdi Ataya
Electronically signed and notarized online using the Proof platform. 355
How to Verify This Transaction
Every Proof transaction is recorded and saved for a minimum of five years.

Whether you receive an electronic or printed paper copy of a Proof document, you can access details of the transaction and verify its authenticity with the information below.

To get started, visit verify.proof.com and enter this information:

Access ID:

Access PIN:

For more information on how to verify Proof transactions, please visit: support.proof.com 2VBURHGU
RGW9H7
356
ATTACHMENT C – NON-LOBBYING CERTIFICATION

The prospective participant certiﬁes, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for inﬂuencing or attempting to inﬂuence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, am endment, or modiﬁcation of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for inﬂuencing or attempting to inﬂuence an officer or employee of any Federal agency, a M e m b e r o f C o n g r e s s , a n o ff ic e r o r e m p l o y e e o f C o n g r e s s , o r a n e m p l o y ee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities, " in conformance with its instructions.

This certiﬁcation is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certiﬁcation is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to ﬁle the required certiﬁcation shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certiﬁcation be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

Signed:

Title:

Firm:

Date:

City of Eastvale Page 62 of 63 RFP No. 25-102EG
President, Onward Engineering
Onward Engineering
3/11/2025
357
ATTACHMENT D – CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS

As suppliers of goods or services to the City of Eastvale, the Firm listed below certifies that it d oes not discriminate in it s employment with regard to r ace, color, religion, sex , or national origi n; that it is in compliance with all federal , sta te and local dir ectives and executive order s regarding non-discrimination in employment; and that it agr ees to demonstrate positively and aggressively the principle of equal opportunity in employment.

WE AGREE SPECIFICALLY:

1. To ta ke affirmative steps to hire minority employees with the company.

2. To estab lish or observe employment po licies within affirmative prom otion opportunities for minority persons at all job levels.

3. To co mmunicate this po licy to all persons con cerned, includi ng all compa ny employees, outside r ecruiting servi ces, especially those ser vicing minority communities, and to the m inority communities at large.

FIRM ____________________________________________________________________________

TITLE OF PERSON SIGNING _______________________________________________________

SIGNATURE _____________________________________________________________________

DATE ___________________________________________________________________________ Please include any additional information available regarding equal opportunity employment programs now in effect within your company.

_____________________________________________________________________________________

City of Eastvale Page 63 of 63 RFP No. 25-102EG
President, Onward Engineering
Onward Engineering
3/11/2025
358

4931-0435-3343 v1
C-1
EXHIBIT "B"

COMPENSATION

Contractor will perform all services in accordance with the rates and sums listed in Contractor’s Cost Proposal attached hereto and incorporated as if fully set forth herein.

359
Oe
tOtAL HO uRS
GRAND
Sub-
cONSuLtANt
Sub-tOtAL
cOSt
Oe
Sub-tOtAL
cOSt
QA/Qc

MANAGER
$200.00
HOuRLY
PROject

MANAGER
$190.00
HOuRLY
PROject
ENGiNEERs
$145.00
HOuRLY
2-PeRSON
sURvEY TEAM
$400.00
HOuRLY
ONwARD e NGINee RING
PHAS e 1 PHAS e 1
1 Meetings 14 10 24 $4, 110.00 $8,338.00 $8,338.00 $12,448.00 2 Research & Review 8 8 16 $2,680.00 $1,738.00 $1,738.00 $4,418.00 3 Utility Notification 4 28 32 $4,820.00 $4,820.00
4 Geotechnical Investigation 4 4 $760.00 $33,758.25 $33,758.25 $34,518.25 5 Pre-Construction Traffic Counts $5,896.00 $5,896.00 $5,896.00 6 CEQA Categorical Exemption 4 4 $760.00 $1,725.00 $1,725.00 $2,485.00 7 Initial Site Assessment 4 4 $760.00 $11,500.00 $11,500.00 $12,260.00 SUB-TOTAL 38 46 84 $13,890.00 $45,258.25 $15,972.00 $1,725.00 $62,955.25 $76,845.25 PHAS e 2 PHAS e 2
8 Drone Mapping 16 16 $2,320.00 $2,320.00
9 Topographic Survey 4 64 56 124 $32,440.00 $32,440.00
10 Base Maps 10 84 94 $14,080.00 $14,080.00
11 Site Evaluation 8 16 24 $3,840.00 $14, 168.00 $14, 168.00 $18,008.00 12 30% Plans & Estimate 8 32 114 154 $24,210.00 $20, 152.00 $20, 152.00 $44,362.00 13 Pre-Construction Traffic Impact Study $26,664.00 $26,664.00 $26,664.00 14 Photometric Analysis $11,396.00 $11,396.00 $11,396.00 15 Public Outreach 8 36 64 108 $17,720.00 $17,720.00
SUB-TOTAL 16 90 358 56 520 $94,610.00 $72,380.00 $72,380.00 $166,990.00 PHAS e 3 PHAS e 3
16 65% Plans & Estimate 16 150 482 648 $101,590.00 $93,588.00 $93,588.00 $195, 178.00 17 90% PS&E 8 48 180 236 $36,820.00 $61,204.00 $61,204.00 $98,024.00 18 100% PS&E 8 32 96 136 $21,600.00 $20,482.00 $20,482.00 $42,082.00 SUB-TOTAL 32 230 758 1020 $160,010.00 $175,274.00 $175,274.00 $335,284.00 PHAS e 4 PHAS e 4
19 Bid and Construction Support 48 84 132 $21,300.00 $13,728.00 $13,728.00 $35,028.00 20 Post-Construction Traffic Counts 4 4 $760.00 $5,896.00 $5,896.00 $6,656.00 21 Post-Construction Traffic Impact Study 4 4 $760.00 $11,396.00 $11,396.00 $12, 156.00 SUB-TOTAL 56 84 140 $22,820.00 $31,020.00 $31,020.00 $53,840.00 TOTAL hOURS And cOSTS 48 414 1246 56 1764 $291,330.00 $45,258.25 $294,646.00 $1,725.00 $341,629.25 $632,959.25 OPtIONAL OPtIONAL
22 Utility Potholing (20 Potholes Included) $48,869.25 $48,869.25 $48,869.25 23 Limited Phase II Environmental Site Assessment $40,250.00 $40,250.00 $40,250.00 Sub -cONSu LtANtS
GROuP
DeLtA
LuMP S uM
c be LOw
LuMP S uM
Stc tRAFFI c
LuMP S uM
ecORP
LuMP S uM
SECTION F : Cost Proposal
300 S. Harbor Blvd.

Suite 814
Anaheim, CA. 92805
Onward Engineering | Design Smarter. Build Better.
|
Request For Proposal, City of Eastvale, Schleisman Road Mobility, Safety and Connectivity Project No. 25-102EG
. cOSt PROPOSAL citY OF eAStVALe, ScHLeISMAN ROAD MObILItY, SAFetY AND cONNectIVItY PROject F
360

4931-0435-3343 v1
C-1
EXHIBIT "C"

INSURANCE

A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the S ervices by Contractor , its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII.

Contractor shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001).

(2) Automobile. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City.

(3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement.

(4) Professional Liability . Professional liability insurance appropriate to the Contractor ’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Contr actor’s services or the termination of this Agreement. During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.

2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:

(1) Commercial General Liability. $1,000,000 general aggregate for bodily injury, personal injury and property damage.

(2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of 361

4931-0435-3343 v1
C-2
not less than $2,000,000 shall be considered equivalent to the said required minimum limits set forth above.

(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $1,000,000 per occurrence.

(4) Professional Liability. $1,000,000 per occurrence.

B. Other Provisions . Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

2. Commercial General Liability and Automobile Liability Coverages.

(1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor ; premises owned, occupied or used by Contractor ; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.

(2) Contractor’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor’s insurance.

(3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

(4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.

3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation 362

4931-0435-3343 v1
C-3
against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.

C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.

2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor ’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

363

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.10
May 14, 2025
Approval of New Purchase Agreement for Goods for Traﬃc and Street Signs and Materials
Prepared By:

Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Rescind the previous City Council ac$on taken on February 26, 2025, which approved the award of a Purchase Agreement for Goods with Safety Network Traﬃc Signs, Inc. for as- needed traffic and street signs and materials; and
2 .

Approve a Purchase Agreement for Goods with Athaco, Inc. for the as-needed purchase of traﬃc and street signs and materials, for an ini$al term of thirteen months (May 15, 2025, to June 30, 2026), with up to four one-year renewal op$ons. This agreement, in conjunc$on with the exis$ng agreement with Safety Sign Company, maintains the originally approved combined not-to-exceed amount of $120,000 for the ini$al term. For each subsequent contract year, the combined not-to-exceed amount for both agreements will be $90,000 per fiscal year; and
3 .

Authorize the City Manager to execute the agreement with Athaco Inc.

Summary
The City of Eastvale previously awarded two contracts for the procurement of traﬃc and street signs to support the ongoing replacement and maintenance of the City’s 8,209 traﬃc control signs. These signs are essen$al for roadway safety and require rou$ne replacement due to weathering, vandalism, and engineering safety improvements.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
364
The City had issued an Invita$on for Bids (IFB) No. 25-100EG on January 2, 2025, and contracts were awarded to the two lowest responsive and responsible bidders—Safety Network Traﬃc Signs and Safety Sign Company. Since the award, Safety Network Traﬃc Signs has no$ﬁed the City that they are unable to fulﬁll the agreement due to material cost increases caused by tariﬀs and staﬃng shortages.

To reduce the risk of service disrup$ons and protect the City from future price ﬂuctua$ons, staﬀ recommends rescinding the contract with Safety Network Traﬃc Signs and awarding a new contract to the next lowest responsive bidder, Athaco Inc., while maintaining the exis$ng agreement with Safety Sign Company. This approach aligns with Eastvale Municipal Code Sec$on 4.06.080(i), which permits an exemp$on from the bidding requirements if the Council ﬁnds it is in the best interests of the City. In this circumstance, it is advantageous to the City to have two contracts in place so that the City has options to ensure signs can be procured promptly.

Although Athaco Inc.’s original bid was higher, staﬀ ﬁnds their pricing to be compe$$ve, fair and reasonable, and believes the added vendor ensures greater service reliability and protects the City from future pricing vola$lity as this vendor has agreed to honor bid pricing and hold pricing throughout the ini$al contract term as required by IFB 25-100EG. Athaco Inc., based in Ontario, CA, brings over 25 years of industry experience in manufacturing durable, compliant traﬃc control signs —further supporting the City’s efforts to maintain reliable signage citywide.

The proposed agreement with Athaco Inc. will have an ini$al term of approximately thirteen months, with up to four one-year renewal op$ons. The combined not-to-exceed amount for Athaco Inc. and Safeway Sign Company is $120,000 for the initial term and $90,000 annually thereafter.

Background
The Public Works Department is responsible for maintaining a crucial network of traﬃc control signs throughout Eastvale to ensure roadways remain navigable and safe for drivers. The City owns and maintains approximately 8,209 traﬃc signs, which provide essen$al regulatory, warning, and guidance information to motorists.

Traﬃc signs oIen need replacement due to factors such as fading, vandalism, weathering, or as part of engineering safety improvements. One cri$cal compliance measure is retroreﬂec$vity, a standard introduced by the Federal Highway Administra$on (FHWA) in December 2007 as part of the Manual on Uniform Traﬃc Control Devices (MUTCD). This standard was established to improve nighLme driving safety. Although only 25% of travel occurs at night, nearly 50% of crashes happen during nighttime hours, making adherence to retroreflectivity standards essential.

Currently, requests for the replacement of damaged, faded, or downed signs are received via the ci$zen repor$ng app, Gogov. The Public Works Street Maintenance Division crew responds promptly to these requests, as these issues can pose signiﬁcant hazards. However, this process is primarily reac$ve. The department’s goal is to implement a system that allows for more proac$ve sign replacement, improving public safety. The execu$on of a contract will support these eﬀorts, ensuring that Eastvale’s traffic signage remains safe, compliant, and effective in guiding drivers.

Before issuing this IFB, the City u$lized a free equipment rental program from the California Local Technical Assistance Program (CALTAP) to scan and measure the retroreﬂec$vity of signs. Through 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
365
this program, the City has scanned approximately 2,160 signs, of which 821 failed to meet retroreﬂec$vity standards. The City’s priority is to replace these non-compliant signs while con$nuing to scan the remaining signage to complete the inventory. This contract, awarded through the IFB solicita$on process, will help maintain the approximately 8,209 traﬃc signs citywide, ensuring improved driver visibility, safety, and full compliance with current regulations.

Environmental
By the deﬁni$on provided in the California Environmental Quality Act (CEQA) Guidelines Sec$on 15378, the award of this contract does not qualify as a “project” as defined by CEQA.

Strategic Plan Action - Priority Level: 2
| Target #: F
| Goal #: F
This ini$a$ve supports the City’s commitment to roadway safety and proac$ve infrastructure management.

Fiscal Impact
Approval of the new Purchase Agreement for Goods with Athaco Inc. will authorize the as-needed procurement of traﬃc and street signs and materials. The combined not-to-exceed amount for both Athaco Inc. and the exis$ng agreement with Safety Sign Company is $120,000 for the ini$al term ending June 30, 2026. For each subsequent contract year, up to four one-year renewal op$ons may be exercised, with a combined not-to-exceed amount of $90,000 per ﬁscal year. Funding for this project is included in the FY 2024-25 Public Works Department budget under Capital Improvement Project 92001 in Measure A Fund account number 210-510-6695-92001-0000. There are suﬃcient funds budgeted to cover the cost.

Prior City Council/Commission Action
On February 26, 2025, the City Council approved the award of two Purchase Agreements for Goods with Safety Network Traﬃc Signs, Inc. and Safety Sign Company to provide as-needed traﬃc and street signs and materials, in a total not-to-exceed amount of $120,000, and up to four one-year renewal op$ons thereaIer, with a not-to-exceed amount of $90,000 per ﬁscal year for subsequent contract years.

Attachment(s)
Attachment 1 - Purchase Agreement with Athaco Inc.

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
366
-t.
2"

4. PURCHASE AGREEMEf-.IT FCIR

TRAFFIC AND STREET SIGNS & MATERIALS
IDENTIFICATION OF VENDOR:

NAflllE. Athaco, lnc.

ADDRESS: 1211W. Brooks St., Ontario, CA91762
CONTACT Charles Aiha
LICENSE NO. (if applicable): N/A
GOODS AND/OR EQUIPMENT. The goods and/or equipment ("Gooris")ta he provi.leci by Vendor pursuant to this Purchase Agreement are described in Exhibit B, attached hereto and incorporated herein by this reference.

VENDOR'S BID PROPOSAL. Vendor sui:mitied a bid in response to lnvitaiion for Bid (lFB) No.2S-l00EG and was selected by the City as the contractor for this Agreement. Vendor represents that it is able and willing to provide the services described in the Scope of Services underthe terms and conditions set forth in the lFB.

COMPENSATION FOR SERVICES. Vendor is one of two (2) separate Vendors selecteeitc provide services on an as- needed basis. Total compensation for Goods providecl by all Venclors selected under this iFB an<j Furchase Agreement shall not exceed a shared annual aggregate amount of $120,000 duririg the ternr of this agreement and shall not exceed a shared annual aggregate amount of $90,000 during any extension periods, as set forih in Section 6, below. Unless otherwise stated herein or the Contract Documents, all applicable taxes are included in the purchase Agreement.

SCHEDULE OF PERFORMANCE. Vendor/Consultant shall deliver the Goods on an as,needed basrs in accordance with the City's needs and available budget.

TERM. This agreement shall commence on May 15. 2A25, and terminate on *lune 30 2026. with the option for the City to grant up to four (4), one ('l) year extensions, exercisable by a writing by the City Mlanager and Ciiy Attorney, unless tei"nrinated eai"iier in accordance with Section .1

1. below (Gener"al Terms anC Ccnclitions).

TERIVIS AND CONDITIONS.

The following documents are incorporated by reference into this Purchase Agreement and together with this Purchase Agreement are referred io as the "Coniract Documents": IFB No 25-1008G, Vendor's Bid in response to IFB No.25-100EG, ail referenced specifications, deiaiis and appendices, the generai terms and conditions attached hereto as Exhibit A, and the description and price of the Goods attached hereto as Exhibit B The Purchase Agreement and Purchase Order numbers rnust appear on all invoices and correspondence.

Changes made to printed Terms and Conditioris of this Purchase Agreenrent oi' any of the Contract Documents are null and void unless approved in wriiing by the City of Eastvale ("City").

By executing this Purchase Agreement, Vendor affirms that it has readl negotiated, and expressi,v accepts all terms incorporated herein.

Atiiaco I ric City of Eastvqie
City
Signature
ru-\*5
t Name and Titie

5. 6.
(2)
(3)

7. (1)
(4)
Signature
.191(),.1 i09-27-i2 ir I
Print Name and'Irtie

PURCHASE AGREEMENT NO
Date
367
4920-3109-2752 v1 2

Exhibit A
General Terms and Conditions

1. Acceptance. By accepting this Purchase Agreement, Vendor agrees to comply with these Terms and Conditions. City does not agree to any proposed additions, alterations, modifications, or deletions to this Purchase Agreement by Vendor unless agreed to in writing by both Vendor and City as described herein. Vendor shall sell, provide and deliver, and City shall purchase, the goods, materials, and/or equipment described in this Purchase Agreement, including any attached specifications (“Goods”). Goods must comply with the Contract Documents.

2. Delivery. Vendor’s carrier shall deliver Goods at the location identified by the City in the Contract Documents. Vendor shall pay all freight costs unless otherwise noted in the Contract Documents and set forth in the purchase price. Time is of the essence for the shipment or delivery of Goods and Goods shall be delivered no later than the date set forth on the Purchase Agreement.

3. Compliance with Law. Vendor shall have full and exclusive responsibility for compliance with all applicable federal, state and local laws, rules, regulations, ordinances or requirements pertinent to its employees, the sale of the Goods , and the methods and procedures in connection with the work under this Purchase Agreement including obtaining , at its sole cost and expense, all license s, permits and approvals required by law.

4. Risk of Loss. Vendor warrants title to all Goods sold to City and Vendor shall bear the risk of loss of or damage to Goods until such time as City takes actual possession of Goods by moving them from the point of delivery, or at the point of delivery if such items will not be moved.

5. Substitutions. No substitution will be permitted without the written consent of City . If Vendor proposes any substitution, Vendor guarantees that the substitution is equal in quality, capacity, durability, ease of maintenance, and ease of installation to the Goods originally specified.

6. Changes. City, by written order, may delete Goods to be supplied under this Purchase Agreement, and the Purchase Agreement price will be equitably reduced. City, by written order, may order an increase in Goods to be supplied, and the Purchase Agreement price will be equitably increased. If unit prices are stated, the reduction or increase shall be calculated at the unit prices stated in t he Purchase Agreement. If no unit prices are stated, Vendor shall promptly, at the request of City , quote prices, and City shall promptly accept or reject the quote.

7. Inspection and Testing. All Goods will be subject to final inspection and approval after delivery; payment will not constitute final acceptance. Vendor at its cost shall remove and replace any Goods that City designates as nonconforming or defective.

8. Indemnification. Vendor agrees to indemnify and hold City harmless and defend (with counsel acceptable to City), City and its officers, agents, employees and volunteers , from and against any and all actions, suits, claims, judgments, attorney’s fees, costs, damages to persons or property, losses, penalties, obligations, expenses or liabilities that arise out of or relate to the negligence, recklessness, or willful misconduct, errors or omissions of Vendor, its employees, agents, representatives or subcontractors in the performance of this Purchase Agreement; however, this indemnity does not apply to liability arising from the sole negligence or willful misconduct of City or City’s agents who are directly responsible to the City, or to the extent caused by the active negligence of City . These indemnification provisions are independent of, and shall not in any way be limited by, the insurance requirements of this Purchase Agreement and shall survive the expiration of this Purchase Agreement.

9. Warranty. Vendor warrants that all Goods and related services to be supplied under this Purchase Agreement are sufficient for the purpose intended; that all Goods and related services will conform to the specifications, drawing samples or other descriptions specified by the City; that the Goods are new, merchantable, good quality and free from defects (whether patent or latent) in material and workmanship; that all workmanship and Goods to be provided are of the best grade and quality; and, that it has good and clear title to all Goods to be supplied by it and the same are free and clear from all liens, encumbrances and security interests. For a period of one year after delivery of the Goods, Vendor shall at its own expense replace or repair defective Goods at the request of City. This warranty provision shall be in addition to any manufacturer warranties or other warranties set forth in the specifications, quote, or proposal, if any.

10. Payment. Unless otherwise specified the proposal or quote accepted by the City, p ayment will be made after delivery or receipt of Goods and invoice within thirty (30) days, except as to any charges which are disputed by City. City may withhold 10% of the price until the Goods are installed, tested, and operating (if applicable). The Vendor must separately state on all invoices any taxes imposed by the local, state or federal state government applicable to furnishing of Goods; provided, however, where a tax exemption is available, t he tax must be subtracted from the total price and identified.

11. Termination. City may terminate all or any portion of this Purchase Agreement at any time prior to the delivery of Goods, with or without cause, by giving Vendor written notice . Cancellation or termination shall become effective immediately upon the giving of notice by personal delivery or mail. In the event of breach of the Purchase Agreement by Vendor, City may terminate the Purchase Agreement immediately without notice, may reduce payment to the Vendor in the amount necessary to offset City’s resulting damages, may procure substitute goods or services at Vendor’s expense, and/or may pursue any other available recourse against Vendor. Vendor may t erminate this Purchase Agreement for cause at any time upon thirty (30) days written notice.

12. Assignment. Except as expressly stated in the Purchase Agreement , Vendor shall not contract with any other entity to perform in whole or in part the services required under the Purchase Agreement without the express written approval of the City. N either the Purchase Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City.

13. Waiver. The waiver at any time by any party of its rights with respect to a default or other matter arising in connection with this Purchase Agreement shall not be deemed a waiver with respect to any subsequent default or matter. No payment by City to Vendor shall be considered or construed to be an approval or acceptance of any defective goods or any other breach or default. 368
4920-3109-2752 v1 3

14. Insurance. Unless waived in writing by the City, Vendor shall procure and maintain for the duration of the contract insurance against claims for death or injuries to persons or damage to property that may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, or employees. Vendor shall comply with the City’s minimum standard insurance requirements:

1. Commercial General Liability coverage (occurrence Form CG 00 01) and include products coverage. Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, prope rty damage, bodily injury and personal & advertising injury with limits no less than $1 ,000,000 per occurrence / $2,000,000 aggregate. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 2 5 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Workers’ Compensation insurance as required by the State of California and Employer's Liability Coverage of at least $1,000,000 per occurrence.

3. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Vendor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

4. If Vendor is also the manufacturer of any equipment included in the Goods, Vendor shall carry Product Liability and/or Errors and Omissions Insurance which covers said equipment with limits of not less than $1,000,000.

If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be e ntitled to the broader coverage and/or the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specifi ed minimum limits of insurance and coverage shall be available to the City.

For any claims related to this Purchase Agreement , the Vendor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, employees, or volunteers shall be excess of the Vendor’s insurance and shall not contribute with it.

Upon request, Vendor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prio r to the work beginning shall not waive the Vendor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Vendor hereby grants to City a waiver of any right to subrogation which any insurer of said Vendor may acquire against the Ci ty by virtue of the payment of any loss under such insurance. Vendor agrees to obtain any endorsement that may be necessary to affect this wa iver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsemen t from the insurer.

15. Attorneys’ Fees. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

16. Governing Law; Venue. This Purchase Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the p arties, venue in state trial courts shall lie exclusively in the County of Riverside, California.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

17. Integration. This Purchase Agreement constitutes the sole, final, complete, exclusive and integrated expression and statement of the terms of this agreement among the parties concerning the subject matter addressed herein, and supersedes all prior negotiations, representations or agreements, either oral or written, that may be related to the subject matter of this Purchase Agreement , except those other documents that are expressly referenced.

369
4920-3109-2752 v1 4

Exhibit B
Description and Prices of Goods

A. SPECIFICATIONS

1. Materials and supplies must be factory new and meet or better all applicable specifications and all applicable Federal, State, and local requirements. Fabricate all Regulatory, Warning, Construction and Guide signs according to attached specifications (Exhibits 1 -4) adopted from the California MUTCD 2014 Edition Revision 8 and Federal Highway Administration 2009 MUTCD with Revision Numbers 1, 2 and 3. See Exhibit 1-California MUTCD 2014 (Including Revision 3) Sign Charts.

2. Reflective Sheeting Traffic Signs
a. Aluminum plate for reflective sign blanks : the base metal shall be new sheet aluminum of alloys 5052 -H38 conforming to the requirements of ASTM Designation: B209. The thickness of the aluminum sheet shall be 0.080”.

Alloy and temper designation shall be verified by mill certification (thickness to be specified with order). b. Fabrication: The fabrication of all metal parts shall be accomplished in a uniform and workmanlike manner. The sign panels are to be cut with radius and punch per State of California, Department of Transportation (Caltrans) specifications. The dimensional tolerance of the panels shall be plus or minus 1/16”. Metal panels shall be cut to size and shape and shall be free of buckles, warp, dents, cockles, burrs, and any other defects resulting from fabrication. All possible fabrication, including shearing, cutting and punching of holes shall be completed prior to the base metal pretreatment.
c. Pretreatment: The front and back surfaces of aluminum base metal shall be cleaned, deoxidized, and coated with a light, tightly adherent chromated conversion coating free of any powdery residue. The base metal pretreatment shall be in conformance with Section 5, “Recommended Processing Methods” of ASTM Designation B 449. The coating weight shall be Class 2 (10-34 mg/sq. ft.) with median of 25 mg/sq. ft. as the optimum coating weight.

All treatment tanks or sprays applied pretreatment systems shall be charged with fresh chemicals at least once a year. If pretreatment is performed by immersion methods, the tanks shall be of sufficient size to accommodate the complete panel. The cleaned and coated base metal shall be handled only by a mechanical device or by operators wearing clean cotton or rubber gloves. After cleaning and coating operations, the panels shall be protected at all times from contact or exposure to grease, oils, dust or other contaminants.

Other treatment methods similar to those specified above may be used provided prior approval is obtained from the City.
d. Reflective Sheeting: Use 3M High Intensity Prismatic Type III & IV Reflective Sheeting Series 3930 (See Exhibit “2”). 3M 3930 (HIP) High Intensity Prismatic Type III & IV Reflective Sheeting Fluorescent Yellow Green Sheeting Series (See Exhibit “2”) Avery Dennison T-6500 HIP High Intensity Prismatic Reflective Sheeting (See Exhibit “3”). e. Graffiti Overlay New Signs: Use 1160iA Premium Overlay by 3M Company (See Exhibit “4”) or Avery Dennison OL- 1000 UV Series (See Exhibit “5”)

3. NO SUBSTITUTIONS, NO ALTERNATES for the above specifications unless noted otherwise.

4. If a given part number is no longer available and has been replaced by an updated part number from that manufacturer, then City’s approval is required prior to Vendor ordering and shipping updated part number.

5. All items must meet or better all applicable Federal, State, and local requirements and all applicable Original Equipment Manufacturer requirements.

6. City reserves the right to add, change, or delete items at its discretion. The price for items that are added or changed must be priced according to the lower of a similar item, the factored discount percentage from list price of a similar item.

B. FABRICATION AND QUALITY ASSURANCE

1. Fabricate signs using only the highest quality materials and according to the highest quality workmanship.

2. Ensure that all signs are checked thoroughly for quality of materials and workmanship immediately after fabrication and prior to delivery.

3. Replace defective signs and materials at Contractor’s sole expense, within 5 business days of City Representative’s notification. This applies to any latent defects as well.

C. WARRANTY

1. All items must carry manufacturer’s warranty, which shall not begin until City installs the item.

2. Vendor must handle all warranty related issues.

D. DELIVERY REQUIREMENTS AND LOCATIONS

1. Bidders must be able to accept orders and make deliveries Monday through Friday, between the hours of 6:30 AM and 4:00 PM.
370
4920-3109-2752 v1 5

2. All devices shall be delivered with all necessary hardware for easy installation.

3. Delivery of fabricated signs shall be within 15 business days after receipt of order.

4. Delivery of other materials shall be 5 business days or less after receipt of order.

5. Should there be an emergency, turnaround time for fabricated signs shall be within 5 business days of vendor’s receipt of order from the City.

6. Vendor must contact City Representative 24 hours prior to delivery.

7. Delivery shall be to the address listed below. Most deliveries will be made to this location; however, deliveries may also occasionally be made to other nearby City facility locations.

Altfillisch Property
c/o City of Eastvale
13200 Citrus Street
Eastvale, CA 91752

371
City of Eastvale
Bid Results for Project Traffic and Street Signs & Materials (25-100EG) Issued on 01/02/2025
Bid Due on January 30, 2025 2:00 PM (PST)
ITEM # DESCRIPTION UOM QTY UNIT PRICE LINE TOTAL COMMENT

TRAFFIC SIGNS
1 D9-6 - Handicapped Accessible - 18" X 18" EA 2 $49.95 $99.90 2 EA I-15 - Interstate Sign - 12" x 12" EA 1 $29.95 $29.95 3 I-8 - Library - 24" X 24" EA 1 $59.95 $59.95
4 M7-1 - Horizontal rectangular green sign - 9" x 12" EA 1 $19.95 $19.95 5 N-1 (CA) Object Marker - 18" x 18" EA 1 $39.95 $39.95 6 Custom: No Parking Street Sweeping - 12" x 18" Monday - 11AM - 4PM - 2 & 4 (Any EA 150 $29.95 $4,492.50 7 Custom: Left Turn Must Yield To Pedestrians - 24" x 36" EA 1 $69.95 $69.95 8 OM1-1 Type1 Object Marker - 18" x 18' EA 8 $29.95 $239.60 9 OM1-3 Type1 Object Marker - 18" x 18" EA 21 $29.95 $628.95 10 OM1-3 Type1 Object Marker - 24" x 30" EA 1 $59.95 $59.95 11 OM2-1H Type 2 Object Marker - 6" x 12" EA 1 $14.95 $14.95 12 R1-1 STOP - 24" X 24" EA 6 $29.95 $179.70
13 R1-1 STOP - 30" X 30" EA 434 $54.95 $23,848.30
14 R1-3P All Way - 18" X 6" EA 35 $18.95 $663.25
15 R1-3P All Way - 24" X 9" EA 36 $22.95 $826.20
16 R2-1 SPEED LIMIT 50 (ANY SPEED) - 24" X 30" EA 50 $59.95 $2,997.50 17 R2-1 SPEED LIMIT 50 (ANY SPEED) - 30" X 36" EA 10 $89.95 $899.50 18 R2-1 SPEED LIMIT 50 (ANY SPEED) - 36" X 48" EA 10 $129.95 $1,299.50 19 R3-1 NO RIGHT TURNS - 24" X 24" EA 1 $49.95 $49.95
20 R3-2 NO LEFT TURN - 24" X 24" EA 1 $49.95 $49.95
21 R3-2aP - Right Turn Only - 24" x 30" EA 1 $59.95 $59.95 22 R3-3 NO TURNS - 24" x 24" EA 1 $49.95 $49.95
23 R3-4 NO U-TURN - 24" x 24" EA 1 $49.95 $49.95
ATHACO INC.
6 372
ITEM # DESCRIPTION UOM QTY UNIT PRICE LINE TOTAL COMMENT ATHACO INC.
24 R3-5 LEFT TURN ONLY (LEFT OR RIGHT) - 30" x 36" EA 1 $89.95 $89.95 25 R3-7 Right (Left) Lane Must Turn Right (Left) - 30" x 30" EA 13 $69.95 $909.35 26 R3-7 Right (Left) Lane Must Turn Right (Left) - 36" x 36" EA 8 $99.95 $799.60 27 R3-8 LEFT TURN ONLY/LEFT & FORWARD - 30" x 30" EA 1 $69.95 $69.95 28 R3-8 LEFT TURN ONLY/LEFT & FORWARD - 30" x 36" EA 1 $89.95 $89.95 29 R3-8a LEFT TURN ONLY/LEFT & FORWARD/RIGHT TURN ONLY - 30" x 36" EA 1 $89.95 $89.95 30 R3-8b LEFT/FORWARD/RIGHT TURN ONLY - 30" X 36" EA 1 $89.95 $89.95 31 R3-9dP End (plaque) - 30" x 12" EA 2 $29.95 $59.90
32 R3-18 NO LEFT TURN OR U-TURN - 36" x 36" EA 2 $109.95 $219.90 33 R4-1 Do Not Pass - 24" x 30" EA 1 $69.95 $69.95
34 R4-7 Keep Right - 24" X 30" EA 18 $59.95 $1,079.10
35 R5-1 Do Not Enter - 30" x 30" EA 2 $69.95 $139.90
36 R5-1a Wrong Way - 36" x 24" EA 1 $89.95 $89.95
37 R5-2 NO TRUCKS ALLOWED - 30" x 30" EA 1 $69.95 $69.95 38 R6-1 ONE WAY (RIGH OF LEFT) - 36" x 12" EA 1 $39.95 $39.95 39 R6-2 ONE WAY ONLY (RIGHT OR LEFT) - 24" x 30" EA 1 $69.95 $69.95 40 R7-108 2HR Parking (Any Hours) (Any Time) (Left or Right) - 12" X 18" EA 1 $39.95 $39.95 41 R7-2a NO PARKING 8:30AM-5:30PM (ANY HOURS) - 12" X 18" EA 5 $39.95 $199.75 42 R7-9a No Parking Bike Lane - 12" x 18" EA 16 $29.95 $479.20 43 R7-BS Single Arrow - 12" x 6" EA 1 $24.95 $24.95
44 R9-3 No Predestina Crossing - 18" x 18" EA 9 $29.95 $269.55 45 R9-3aP No Ped Xing (Small) - 18" x12" EA 1 $39.95 $39.95 46 R10-2 Pedestrian Signs and Plaques - 9" x 12" EA 1 $29.95 $29.95 47 R10-3 Pedestrian Signs and Plaques - 9" x 12" EA 5 $29.95 $149.75 48 R10-3b Pedestrian Signs and Plaques - 9" x 12" EA 10 $29.95 $299.50 49 R10-3e (CA) Pedestrian Signs and Plaques - 9" x 15" EA 1 $29.95 $29.95 50 R10-3i (CA) Pedestrian Sign - 9" x 15" EA 1 $29.95 $29.95 51 R10-4b - Push Button for Ped - 9" x 12" EA 2 $29.95 $59.90 7 373
ITEM # DESCRIPTION UOM QTY UNIT PRICE LINE TOTAL COMMENT ATHACO INC.
52 R10-7 DO NOT BLOCK INTERSECTION 24" X 30" EA 2 $69.95 $139.90 53 R10-11 No Turn on Red - 24" x 30" EA 1 $69.95 $69.95 54 R10-22 To Request Green Wait on Symbol -12" x 18" EA 1 $39.95 $39.95 55 R11-2 ROAD CLOSED 48" X 30" EA 3 $129.95 $389.85
56 R14-1 TRUCK ROUTE 24" X 18" EA 6 $44.95 $269.70
57 R20A (CA) WEIGHT LIMITS SYMBOLS - 24" X 36" EA 2 $79.95 $159.90 58 R26 (CA) No Parking Any Time - 12" X 18" EA 23 $29.95 $688.85 59 R26(S) (CA) No Stopping Any Time - 12" X 18" EA 1 $29.95 $29.95 60 R26A (CA) No Parking Any Time - 24"x 30" EA 3 $69.95 $209.85 61 R26A(S) (CA) No Stopping Any Time - 24"x 30" EA 3 $69.95 $209.85 62 R28S (CA) TOW AWAY DOUBLE ARROW - 12" X 18" EA 2 $39.95 $79.90 63 R28S (CA) TOW AWAY LEFT ARROW - 12" X 18" EA 2 $39.95 $79.90 64 R28S TOW AWAY RIGHT ARROW - 12" X 18" EA 2 $39.95 $79.90 65 R36 (CA) COMMERCIAL VEHICLES - 30" X 30" EA 3 $69.95 $209.85 66 R49 (CA) No Ped Crossing - USE CROSSWALK - 42" X 18" EA 4 $59.95 $239.80 67 R61-1 (CA) INTERSECTION LANES - 30" X 30" EA 4 $69.95 $279.80 68 R61-1 (CA) INTERSECTION LANES - 36" X 36" EA 4 $109.95 $439.80 69 R61-3 (CA) INTERSECTION LANES 30" X 30" EA 4 $69.95 $279.80 70 R61-3 (CA) INTERSECTION LANES 36" X 36" EA 2 $109.95 $219.90 71 R61-5 (CA) INTERSECTION LANES 36" X 30" EA 2 $89.95 $179.90 72 R61-7 (CA) INTERSECTION LANES 36" X 30" EA 2 $89.95 $179.90 73 R61-9 (CA) INTERSECTION LANES 36" X 30" EA 2 $89.95 $179.90 74 R61-13 (CA) Triple Lane Control Left only, Left only, Right only - 48" x 30" EA 1 $129.95 $129.95 75 R61-22 (CA) INTERSECTION LANES - 54" X 30" EA 2 $169.95 $339.90 76 R81 (CA) Bike Lane - 12" x 8" EA 2 $19.95 $39.90
77 R81 (CA) BIKE LANE - 12" X 8" EA 5 $19.95 $99.75
78 R81 (CA) BIKE LANE - 24" X 18" EA 5 $44.95 $224.75
79 R81A (CA) BEGIN - 24" X 6" EA 5 $29.95 $149.75
8 374
ITEM # DESCRIPTION UOM QTY UNIT PRICE LINE TOTAL COMMENT ATHACO INC.
80 R81B (CA) END - 24" X 6" EA 5 $29.95 $149.75
81 S1-1 School Crossing Sign - 36" x 36" EA 3 $149.95 $449.85 82 S4-2P - When Children Are Present - 24" x 10" EA 1 $39.95 $39.95 83 S4-3P - School - 24" X 8" EA 3 $39.95 $119.85
84 S5-2 End School Zone - 36" x 48" EA 3 $189.95 $569.85 85 SR4-1 (CA) School Speed Limit 25 when children are present - 24" x 48" EA 4 $169.95 $679.80 86 SR58 (CA) RED LIGHT VIOLATION - 30" X 36" EA 3 $89.95 $269.85 87 W1-1 Turn (Left or Right) - 30" x 30" EA 5 $69.95 $349.75 88 W1-1 Turn (Left or Right) - 36" x 36" EA 5 $109.95 $549.75 89 W1-1a (Left or Right) COMBINATION TURN / ADVISORY SPEED - 36" X 36" EA 5 $109.95 $549.75 90 W1-1a (Left or Right) COMBINATION TURN / ADVISORY SPEED 48" X 48" EA 5 $199.95 $999.75 91 W1-2 (Left or Right) CURVE - 36" X 36" EA 5 $109.95 $549.75 92 W1-4 Horizontal Alignment Curve (Left or Right) - 30" x 30": EA 3 $69.95 $209.85 93 W1-6 (One Direction Large Arrow (Left or Right) - 36" X 18" EA 3 $49.95 $149.85 94 W1-6 One Direction Large Arrow (Left or Right) - 48" x 24" EA 1 $169.95 $169.95 95 W1-7 Two Direction Large Arrow - 36" X 18" EA 3 $49.95 $149.85 96 W1-7 Two Direction Large Arrow - 48" x 24" EA 3 $169.95 $509.85 97 W1-8 Chevron Alignment (Left or Right) - 18" x 24" EA 5 $49.95 $249.75 98 W2-1 CROSS ROAD INTERSECTION - 30" X 30" EA 3 $69.95 $209.85 99 W2-2 SIDE ROAD INTERSECTION (Left or Right) - 30" X 30" EA 3 $69.95 $209.85 100 W2-2 SIDE ROAD INTERSECTION (Left or Right) - 36" X 36" EA 3 $129.95 $389.85 101 W2-4 T INTERSECTION 30" X 30" EA 3 $69.95 $209.85
102 W2-4 T INTERSECTION 36" X 36" EA 3 $129.95 $389.85
103 W2-6 ROUNDABOUT INTERSECTION 30" X 30" EA 5 $69.95 $349.75 104 W2-6 ROUNDABOUT INTERSECTION 36" X 36" EA 5 $129.95 $649.75 105 W3-1 STOP AHEAD 30" X 30" EA 12 $69.95 $839.40
106 W3-1 STOP AHEAD 36" X 36" EA 5 $129.95 $649.75
107 W3-3 Advanced Traffic Control Signal Ahead - 30" x 30" EA 5 $69.95 $349.75 9 375
ITEM # DESCRIPTION UOM QTY UNIT PRICE LINE TOTAL COMMENT ATHACO INC.
108 W3-3 Advanced Traffic Control Signal Ahead - 36" X 36" EA 5 $129.95 $649.75 109 W4-2 Lane Ends - Merge (Left or Right) - 30" x 30" EA 3 $69.95 $209.85 110 W4-4P Crossing Traffic Does not Stop (Plaque) - 24" x 12" EA 1 $39.95 $39.95 111 W11-2 Pedestrian Crossing - 30" x 30" EA 1 $89.95 $89.95 112 W11-2 Pedestrian Crossing - 36" x 36" EA 1 $149.95 $149.95 113 W13-1P Advisory Speed (Any Speed) - 30" x 30" EA 1 $69.95 $69.95 114 W14-1 Dead End - 30" x 30" EA 3 $69.95 $209.85
115 W14-2 No Outlet - 30" x 30" EA 6 $69.95 $419.70
116 W16-7P Arrow Down (Left or Right) - 24" x 12" EA 1 $39.95 $39.95 117 W16-9P Ahead (Plaque) - 24" x 12" EA 4 $39.95 $159.80 118 W73 (CA) Right Lane Exits Ahead - 36" x 36" EA 1 $129.95 $129.95 119 W74 (CA) - Thru Traffic Merge Left - 36"X36" EA 2 $129.95 $259.90 SUBTOTAL $61,391.95

HARDWARE
120 Banding Tool, ST001, Spin Tite Tool EA 5 $149.95 $749.75 Non Bandit Brand 121 Banding Material, Stainless Steel, .75in 100' spool EA 25 $109.95 $2,748.75 Non Bandit Brand 122 Buckle, Stainless Steel, .75in EA 250 $0.90 $225.00 123 Sign Mount Bracket Hardware Kit EA 100 $1.50 $150.00 124 Flared Leg Saddle, Bulls Eye, Bolt & Nylon Washer EA 250 $1.50 $375.00 125 Drive Rivet, .375, w/Nylon Washer EA 1000 $0.89 $890.00 126 10' Post, Perforated, 2in Sq, 14 Gauge EA 100 $44.95 $4,495.00 127 12' Post, Perforated, 2in Sq, 14 Gauge EA 100 $54.95 $5,495.00 128 Post Sleeve, Perforated, 2.5in Sq, 12 Gauge EA 250 $26.95 $6,737.50 129 14' Post, Perforated, 2in Sq, 14 Gauge EA 50 $69.95 $3,497.50 130 18in Post Anchor, Perforated, 2.25in Sq, 12 Gauge, 30in EA 250 $19.95 $4,987.50 SUBTOTAL $30,351.00
10 376
ITEM # DESCRIPTION UOM QTY UNIT PRICE LINE TOTAL COMMENT ATHACO INC.

MISCELLANEOUS
131
RUSH ORDER CHARGE (as a % added to the abovelisted line items). Please indicate the mark up percentage for rush orders. EA 1 250.00$ Flat rate fee per order 132
For items not specified herein, vendor must enter minimum percentage (%) discount offered to the City at the unit price (10% would be entered as .10).

Discount from vendor's price list shall remain firm throughout the term of the contract. EA 1 0%
MAIN BID TOTAL (TRAFFIC SIGNS PLUS HARDWARE) 91,742.95
11 377

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.1
May 14, 2025
Waste Management Fiscal Year 2025-2026 Annual Rate
Adjustment Request
Prepared By:

Simone Blackwell, Environmental Compliance Analyst
Recommended Action(s)
Staﬀ recommends that the City Council adopt a Resolu
on approving the Rate Adjustment Request
by USA Waste of California Incorporated, also known as Waste Management (WM), per sec on 4.03
of the Franchise Agreement.

Summary
Pursuant to Sec
on 4.03 of the franchise agreement with Waste Management, the waste hauler is eligible to request an annual rate adjustment based on changes to the Consumer Price Index (CPI) and other associated costs. The requested rate adjustment must be between 1-4%. Waste Management is requesting a 4% increase in service rates.

The rate adjustment would become eﬀec
ve July 1, 2025. A typical Eastvale resident can expect a monthly service increase from $34.82 to $36.22.

Background
In June and August 2011, the City entered into franchise agreements with Waste Management and Burrtec Waste Industries to provide solid waste collec
on services. Prior to the agreement
expira
on, the City approved R3 Consul
ng Group to develop and facilitate a formal bid process for solid waste collec
on services. Waste Management and Burrtec each provided formal proposals for review and Waste Management was ultimately awarded the contract October 28, 2020.

On October 28, 2020, The City of Eastvale entered into an exclusive franchise agreement with Waste 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
378
Management for solid waste collec
on services. The agreement commenced on July 1, 2022 and concludes on June 30, 2042. Per the agreement, Waste Management services the en re City
boundary, including the portion of the City that was previously serviced by Burrtec.

Waste Management services include city-wide commercial and residen al collec
on of trash,
recycling, and organic waste. As of July 1, 2022, organic waste collec on includes the collec
on of
green waste, food scraps, and food soiled paper which ensures compliance with Senate Bill 1383 requirements. City-wide street-sweeping services are also managed and provided by Waste Management.

Waste Management also provides addi
onal residen
al collec
on services for bulky items, used
motor oil, used oil ﬁlters, baAeries, and sharps. Addi
onal commercial services include construc
on
and demoli
on recycling, bulky item collec
on, and temporary bin service. In partnership with the
City, Waste Management also hosts two Residen
al Clean-up and Paper Shredding Events annually.

The events include the collec
on of trash, green waste, recyclable materials, bulky items, household batteries, and appliances.

Pursuant to Sec
on 4.03 of the franchise agreement with Waste Management, the hauler may request an annual rate adjustment based on changes in the Consumer Price Index (CPI) and other associated costs. The agreement allows for an annual adjustment between 1% and 4%.

For the 2025/2026 ﬁscal year, Waste Management is proposing a 4% increase to the maximum service rates. This proposal is based on a 2.61% increase in the CPI and signiﬁcant increases in disposal, recycling, and organics processing costs. The proposed adjustment falls within the standard limits and does not include an extraordinary rate adjustment.

Separately, in accordance with Sec
on 4.04 of the franchise agreement, Waste Management has formally requested to pursue an extraordinary rate adjustment for the 2026/2027 ﬁscal year due to increased opera
ng costs. Such adjustments may be requested only once per agreement year and must coincide with rate adjustments effective July 1, 2026, or later.

Extraordinary adjustments may only be considered under the following conditions:

A change in applicable laws
A federal, state, or locally declared emergency or disaster Increases in per-ton disposal, recyclables processing, or organics processing costs that, when combined with the service component, exceed the 4% annual cap Emergency or uncontrollable circumstances that result in a material increase in service costs

Waste Management has not yet submiAed a formal proposal for the extraordinary adjustment to service rates but has expressed interest in initiating discussions on the matter in the near future.

Environmental
Not applicable.

Fiscal Impact
The City receives a 12.5% franchise fee of gross receipts received each month. The franchise fee is paid to the City each quarter on April 30th, July 30th, October 30th, and January 30th. Franchise fee revenues are placed in the general fund.

Prior City Council/Commission Action
On October 28, 2020, the City Council approved an exclusive franchise agreement with Waste Management for city-wide residential and commercial solid waste collection services.

On May 24, 2023, the City Council approved an adjustment to maximum service rates for for ﬁscal year 2023-2024.

On April 24, 2024, the City Council approved an adjustment to maximum service rates for for ﬁscal year 2024-2025.

Attachment(s)
Attachment 1 - Resolution 25-XX

Attachment 2 - Exhibit A to the Resolution - FY25/26 Rate Schedule

Attachment 3 - Waste Management 2025 Rate Adjustment Request Letter

Attachment 4 - Bureau of Labor Statistics - Consumer Price Index

Attachment 5 - Azusa MRF Processing Rate Letter 2023 and 2024

Attachment 6 - South Valley Organics Processing Rate Letter 2023 and 2024

Attachment 7 - Agua Mansa Disposal Rates 2023 and 2024

Attachment 8 - Riverside County Disposal Fee Increase 2023 and 2024

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
380
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

APPROVING THE ADJUSTMENT OF FEES AND CHARGES FOR PICK-UP AND

HAULING OF REFUSE, RECYCLING, AND ORGANIC WASTE FOR WASTE

MANAGEMENT WITHIN THE CITY OF EASTVALE
WHEREAS, in October of 2020, the City of Eastvale entered into a franchise agreement with USA Waste of California, also known as Waste Management, to provide trash pick-up, recycling services, and organic waste removal services; and WHEREAS, pursuant to Section 4.03 of that franchise agreement, Waste Management is entitled to a rate adjustment each fiscal year, should certain conditions be met and subject to City Council determination that those conditions have been satisfied.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council, after study and investigation, and pursuant to Chapter 16.05 of the Eastvale Municipal Code and Section 4.03 of the franchise agreement, does approve the adjusted fee schedule for collection removal, and disposal of garbage, recyclables, rubbish, and organic waste within the City, attached here to as “Exhibit A” and incorporated herein by reference as if fully set forth.

SECTION 2. The Mayor, or presiding officer, is hereby authorized to affix his signature to this resolution signifying its adoption and the City Clerk, or his duly appointed deputy, is direct to attest hereto.

PASSED, APPROVED AND ADOPTED this 14th day of May, 2025. __________________________________________
Mike McMinn
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ ___________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
381

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 25-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 14th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
382
Service Descriptions Billing Frequency 2024/2025 Rate 2025/2026 Rate Single Family Automated Trash Service includes (96-gallon Recyclable Materials Cart and 96-gallon Organic Waste Cart) Standard Single Family Automated Cart Service per month 34.82 $ 36.22 $ 64 gallon Single Family Automated Cart Service per month 34.82 $ 36.22 $ 32 gallon Single Family Automated Cart Service per month 34.82 $ 36.22 $ Senior Rate (64-Gallon Trash) per month 33.74 $ 35.09 $ Back Yard Collection per month 21.90 $ 22.78 $ Additional 96 gallon Trash Cart each cart 10.10 $ 10.51 $ Additional 96 gallon Recycling Cart (After 2 free) each cart 7.25 $ 7.54 $ Additional 96 gallon Organics Cart (After 2 free) each cart 8.80 $ 9.15 $ Residential Bin (2 cu yard) each bin 102.75 $ 106.86 $ Residential Set-up Fee per occurrence 21.09 $ 21.93 $ Tax Roll Penalty (10%) unpaid balance per occurrence
Tax Roll Interest Statutory maximum
Cart Exchange in excess of 1x per year per occurrence 27.58 $ 28.68 $ Residential Cart Replacement Fee per occurrence 84.98 $ 88.38 $ Residential Cart Repair per occurrence Actual Cost Actual Cost Extra Bag Collection per bag, per occurrence 5.13 $ 5.34 $ Additional Bulky Item (After 3 free per year) per item 30.28 $ 31.50 $ Additional Sharps Kit (After 1 free per year) per item 48.67 $ 50.62 $ Commercial and Multi-Family Dwelling Trash (includes base services provided in Sections 8.03.2 and 8.04.2)

1.5 Cubic Yard Container
1 pickup per week per month 132.58 $ 137.89 $ 2 pickup per week per month 226.25 $ 235.30 $ 3 pickup per week per month 319.96 $ 332.76 $ 2 Cubic Yard Container
1 pickup per week per month 137.41 $ 142.90 $ 2 pickup per week per month 235.90 $ 245.33 $ 3 pickup per week per month 334.44 $ 347.82 $ 4 pickup per week per month 432.98 $ 450.29 $ 5 pickup per week per month 531.49 $ 552.75 $ 6 pickup per week per month 630.03 $ 655.23 $ 3 Cubic Yard Container
1 pickup per week per month 187.44 $ 194.94 $ 2 pickup per week per month 323.28 $ 336.21 $ 3 pickup per week per month 459.04 $ 477.40 $ 4 pickup per week per month 589.69 $ 613.28 $ 5 pickup per week per month 720.17 $ 748.98 $ 6 pickup per week per month 849.61 $ 883.59 $ 4 Cubic Yard Container
1 pickup per week per month 213.73 $ 222.28 $ 2 pickup per week per month 374.82 $ 389.81 $ 3 pickup per week per month 535.89 $ 557.33 $ 4 pickup per week per month 696.99 $ 724.87 $ 5 pickup per week per month 858.01 $ 892.33 $ 6 pickup per week per month 1,019.11 $ 1,059.87 $ 6 Cubic Yard Container
1 pickup per week per month 362.95 $ 377.47 $ 2 pickup per week per month 655.31 $ 681.52 $ 3 pickup per week per month 947.68 $ 985.58 $ 4 pickup per week per month 1,240.07 $ 1,289.67 $ 5 pickup per week per month 1,532.41 $ 1,593.71 $ 6 pickup per week per month 1,824.78 $ 1,897.77 $ Commercial and Multi-Family Dwelling Recycling (includes base services provided in Sections 8.03.2 and 8.04.2) 96-Gallon Container
1 pickup per week per month 54.66 $ 56.85 $ Additional Cart (Max 4 per location) per month 49.20 $ 51.17 $

1.5 Cubic Yard Container
1 pickup per week per month 104.61 $ 108.80 $ 2 pickup per week per month 209.22 $ 217.59 $ 3 pickup per week per month 313.84 $ 326.39 $ 2 Cubic Yard Container
1 pickup per week per month 109.33 $ 113.70 $ 2 pickup per week per month 218.65 $ 227.39 $ 3 pickup per week per month 327.97 $ 341.09 $ 4 pickup per week per month 437.29 $ 454.78 $ 5 pickup per week per month 583.07 $ 606.39 $ 6 pickup per week per month 777.42 $ 808.52 $ 3 Cubic Yard Container
1 pickup per week per month 133.80 $ 139.16 $ 2 pickup per week per month 267.62 $ 278.33 $ 3 pickup per week per month 401.41 $ 417.47 $ 4 pickup per week per month 535.23 $ 556.64 $ 5 pickup per week per month 713.63 $ 742.17 $ 6 pickup per week per month 951.52 $ 989.58 $ 4 Cubic Yard Container
1 pickup per week per month 141.35 $ 147.01 $ 2 pickup per week per month 282.71 $ 294.02 $ 3 pickup per week per month 424.07 $ 441.04 $ 4 pickup per week per month 565.42 $ 588.03 $ 5 pickup per week per month 753.90 $ 784.05 $ 6 pickup per week per month 1,005.20 $ 1,045.40 $ 6 Cubic Yard Container
1 pickup per week per month 212.04 $ 220.52 $ 2 pickup per week per month 424.06 $ 441.03 $ 3 pickup per week per month 636.11 $ 661.56 $ City of Eastvale Rates
383
4 pickup per week per month 848.13 $ 882.05 $ 5 pickup per week per month 1,130.83 $ 1,176.07 $ 6 pickup per week per month 1,507.79 $ 1,568.11 $ 2 Cubic Yard Compactor
1 pickup per week per month 159.70 $ 166.09 $ 2 pickup per week per month 319.39 $ 332.16 $ 3 pickup per week per month 479.09 $ 498.26 $ 4 pickup per week per month 638.78 $ 664.33 $ 5 pickup per week per month 840.02 $ 873.63 $ 6 pickup per week per month 1,096.65 $ 1,140.51 $ 3 Cubic Yard Compactor
1 pickup per week per month 205.15 $ 213.35 $ 2 pickup per week per month 410.28 $ 426.69 $ 3 pickup per week per month 615.42 $ 640.04 $ 4 pickup per week per month 820.56 $ 853.38 $ 5 pickup per week per month 1,076.54 $ 1,119.60 $ 6 pickup per week per month 1,400.32 $ 1,456.33 $ 6 Cubic Yard Compactor
1 pickup per week per month 410.28 $ 426.69 $ 2 pickup per week per month 820.56 $ 853.38 $ 3 pickup per week per month 1,230.84 $ 1,280.07 $ 4 pickup per week per month 1,641.11 $ 1,706.76 $ 5 pickup per week per month 2,153.08 $ 2,239.20 $ 6 pickup per week per month 2,800.63 $ 2,912.66 $ Commercial and Multi-Family Dwelling Organics (includes base services provided in Section 8.03.2 and 8.04.2) 64-Gallon Cart
1 pickup per week per month 55.64 $ 57.86 $ 2 pickup per week per month 111.28 $ 115.73 $ 3 pickup per week per month 166.91 $ 173.59 $ 4 pickup per week per month 222.55 $ 231.45 $ 5 pickup per week per month 278.19 $ 289.32 $ 6 pickup per week per month 333.83 $ 347.18 $ 2 Cubic Yard Container
1 pickup per week per month 254.35 $ 264.52 $ 2 pickup per week per month 508.01 $ 528.33 $ 3 pickup per week per month 761.67 $ 792.14 $ 4 pickup per week per month 1,015.29 $ 1,055.90 $ 5 pickup per week per month 1,268.94 $ 1,319.70 $ 6 pickup per week per month 1,522.57 $ 1,583.47 $ Additional 64-gallon organics cart - serviced 1 time per week per month 50.08 $ 52.08 $ Unscheduled Extra Bin Dump While On- Site per bin per pick-up 70.56 $ 73.38 $ Unscheduled Extra Bin Dump Separate Trip per bin per pick-up 102.15 $ 106.23 $ Unscheduled Compactor Pick-ups per bin per pick-up 122.71 $ 127.62 $ 3 Cubic Yard Temporary Bin
Delivery, Removal and up to 3 days rental per bin 187.22$ 194.71 $ Each additional pickup per occurrence 102.15 $ 106.23 $ Delivery, Removal and up to 30 days rental per bin 438.03$ 455.55 $ Each additional pickup per occurrence 102.15 $ 106.23 $ New Account Setup Fee per occurrence 43.50 $ 45.24 $ Locking Bin, Lock on Gate, enclosure Monthly Fee per lock, per month 24.93 $ 25.92 $ Replacement Lock Fee per occurrence 51.93 $ 54.00 $ Replacement Key per occurrence 10.38 $ 10.79 $ Reactivation Fee per occurrence 31.15 $ 32.39 $ Redelivery Charge per occurrence 155.76 $ 161.99 $ Redelivery Charge Commercial Carts per occurrence N/A N/A Removal Charge per occurrence 34.40 $ 35.77 $ Stinger / Scout Service fee per bin, per month 103.86 $ 108.01 $ Overage Fee per occurrence 69.24 $ 72.01 $ Bin Exchange (in excess of 1 per year) per occurrence 64.98 $ 67.58 $ Lost or Stolen Bin per occurrence Actual Cost Actual Cost Burned Bin per occurrence Actual Cost Actual Cost
Barrel Exchange (first exchange free) per occurrence 24.16 $ 25.13 $ Barrel Replacement per occurrence 84.98 $ 88.38 $ Bulky Items first item 51.93 $ 54.00 $ Bulky Items additional items 31.15 $ 32.39 $ Residential Cart Contamination/Overage Fee per occurrence 15.60 $ 16.22 $ Commercial Contamination Fee per occurrence 101.84 $ 105.15 $ Delinquent/late Fee %, per month - $ - $ E-waste Collection per item 51.93 $ 54.00 $ Excess Disposal Fee per occurrence 69.24 $ 72.01 $ Push Rate 0 - 25 feet
1 pickup per week per day per containe
r -$ - $
2 pickup per week per day per containe r -$ - $ 3 pickup per week per day per containe r -$ - $ 4 pickup per week per day per containe r -$ - $ 5 pickup per week per day per containe r -$ - $ 6 pickup per week per day per containe r -$ - $ Push Rate 26 - 50 feet -$ - $ 1 pickup per week per day per containe r 14.73$ 15.32 $ 2 pickup per week per day per containe r 29.46$ 30.64 $ 3 pickup per week per day per containe r 44.20$ 45.97 $ 4 pickup per week per day per containe r 58.93$ 61.28 $ 5 pickup per week per day per containe r 73.67$ 76.61 $ 6 pickup per week per day per containe r 88.40$ 91.93 $ Push Rate 51 - 75 feet -$
1 pickup per week per day per containe r 18.96$ 19.71 $ Push Rate
Additional Services
Temporary Services
Temporary Bins
Other Services
384
2 pickup per week per day per containe r 37.92$ 39.43 $ 3 pickup per week per day per containe r 56.89$ 59.17 $ 4 pickup per week per day per containe r 75.85$ 78.89 $ 5 pickup per week per day per containe r 94.81$ 98.61 $ 6 pickup per week per day per containe r 113.77$ 118.32 $ Push Rate 76 - 100 feet -$
1 pickup per week per day per containe r 21.07$ 21.91 $ 2 pickup per week per day per containe r 42.14$ 43.82 $ 3 pickup per week per day per containe r 63.21$ 65.74 $ 4 pickup per week per day per containe r 84.28$ 87.65 $ 5 pickup per week per day per containe r 105.35$ 109.56 $ 6 pickup per week per day per containe r 126.43$ 131.49 $ 10 Cubic Yard Container per pull per pull 419.47 $ 436.24 $ 20 Cubic Yard Container per pull per pull 419.47 $ 436.24 $ 30 Cubic Yard Container per pull per pull 419.47 $ 436.24 $ 40 Cubic Yard Container per pull per pull 419.47 $ 436.24 $ Delivery Fee per occurrence 122.53 $ 127.44 $ Set Up Fee per occurrence 43.50 $ 45.24 $ Relocation Fee per occurrence 122.53 $ 127.44 $ Trip Fee per occurrence 122.53 $ 127.44 $ Compactor Haul Fee per pull 599.60 $ 623.58 $ Minimum Pull Fee per month 419.47 $ 436.24 $ C&D all sizes per pull 433.22 $ 450.55 $ Tires all sizes per pull 525.01 $ 546.01 $ Temporary bin service up to 5 day rental per bin 221.01 $ 229.85 $ Temporary roll off with delivery (up to 5 tons) per pull 824.22 $ 857.19 $ 2 Yard trash bin, 1x a week (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 247.71 $ 257.62 2 Yard trash bin, 2x a week (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 346.20 $ 360.05 2 Yard trash bin, 3x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 444.74 $ 462.53 2 Yard trash bin, 4x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 543.28 $ 565.01 2 Yard trash bin, 5x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 641.79 $ 667.46 2 Yard trash bin, 6x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 740.33 $ 769.95 3 Yard trash bin, 1x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 297.74 $ 309.65 3 Yard trash bin, 2x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 433.58 $ 450.92 3 Yard trash bin, 3x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 569.34 $ 592.12 3 Yard trash bin, 4x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 699.99 $ 727.99 3 Yard trash bin, 5x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 723.69 $ 752.64 3 Yard trash bin, 6x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 959.91 $ 998.31 4 Yard trash bin, 1x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 324.04 $ 337 4 Yard trash bin, 2x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 356.31 $ 370.56 4 Yard trash bin, 3x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 646.19 $ 672.04 4 Yard trash bin, 4x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 807.30 $ 839.59 4 Yard trash bin, 5x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 968.31 $ 1007.05 4 Yard trash bin, 6x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 1,129.41 $ 1174.58 6 Yard trash bin, 1x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 473.25 $ 492.18 6 Yard trash bin, 2x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 765.61 $ 796.23 6 Yard trash bin, 3x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 1,057.98 $ 1100.3 6 Yard trash bin, 4x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 1,350.37 $ 1404.38 6 Yard trash bin, 5x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 1,642.71 $ 1708.42 6 Yard trash bin, 6x a week, (with 96-Gal Recycle and 64-Gal Organics Cart serviced 1 time per week) 1,935.08$ 2012.48 Commercial Compliance Collection Bundled Service Rates
Roll-Off Rates (Roll-Off Containers billed on a per pull plus Disposal Fee) Other Services (Roll-Off Containers billed on a per pull plus Disposal Fee) 385

386
Bureau of Labor Statistics
Series Id:

Series Title:

Area:

Item:

Base Period:

Years:

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2017 100.000
2018 100.916 101.897 102.929 103.139 103.241 103.616 102.732 102.023 103.441 2019 103.991 104.749 105.959 105.816 106.412 106.573 105.697 104.998 106.397 2020 107.143 107.162 106.899 107.640 108.201 108.626 107.672 107.068 108.275 2021 109.550 110.981 113.222 114.682 115.557 117.206 113.875 111.588 116.162 2022 118.963 122.127 123.893 125.262 125.272 125.983 123.784 122.018 125.551 2023 127.683 127.707 128.768 129.525 131.372 131.372 129.545 128.130 130.961 2024 131.358 133.144 133.943 133.113 133.179 132.853 132.932 132.817 133.046 2025 135.215
All items in Riverside-San Bernardino-Ontario, CA, all
b t ll dj t dRiverside-San Bernardino-Ontario, CA
All items
DECEMBER 2017=100
2017 to 2025
Consumer Price Index for All Urban Consumers (CPI-U)
Original Data Value
CUURS49CSA0
Not Seasonally Adjusted
Source: Bureau of Labor Statistics Generated on: March 10, 2025 (11:53:41 AM)387

388
389

390
391
392
393
394
♦>
w RIVERSIDE COUNTY
Departmentof
Waste Resources
Hans W. Kernkamp, General Manager-Chief Engineer
March 22, 2023
David Meyer

WASTE MANAGEMENT, INC
10910 Dawson Canyon Road
Corona, CA 92883
RE: Disposal Fee Increase - FY 23/24
The Riverside County Department of Waste Resources (Department) is responsible for assuring that there is, and will be in the future, sufficient and accessible landfill space to properly serve the population of the County in its disposal needs. To fulfill this mandate, the Department continually maintains and expands County landfill sites, and encourages, supports, and develops recycling programs that minimize the dependence on landfill disposal facilities.

Due to sustained increases in labor expenses, capital improvement costs, regulatory compliance costs and closed site maintenance, an increase in disposal rates is essential to allow for continued and improved services. This letter serves as a notice that subject to approval by the Riverside County Board of Supervisors, landfill disposal rates will increase in FY 23/24 by the Consumer Price Index (CPI), which is 7.33% for calendar year 2022. Additionally, per the Waste Delivery Agreement, the rate for the Moreno Valley Transfer Station will be adjusted by $1.00, resulting in a FY 23/24 rate of $42.55 per ton. The new rate will become effective for tonnage deliveries starting on July 1, 2023.

Thank you for your past cooperation and support.

Sincerely,
Hans W. Kernkamp
General Manager-Chief Engineer
SG:sg
Jeff Johnson, LEAcc:

DOCS_GKNERAL-#310583-vl-Notice_to_Haulers_-_Rate_Increase_FY23_24 14310 Frederick Street • Moreno Valley, (7\ 92553 - (951)486-3200 • Fax (951) 486-3205 • Fax (951) 486-3230 www. rcwaste. o rg Printed on recycled paper 395

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.2
May 14, 2025
Proposed Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2025/2026 through 2029/2030
Prepared By:

Jimmy Chung, Public Works Director/ City Engineer
Recommended Action(s)
Staﬀ recommends that the the City Council review and provide recommenda!ons on the Proposed Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2025/2026 through 2029/2030.

Summary
Each year, as part of the City's budget process, the City Council reviews and adopts a Five-Year Capital Improvement Plan (CIP) in accordance with California Government Code Sec!on 65403. The City of Eastvale’s Five-Year CIP serves as a strategic blueprint for infrastructure planning and investment. It includes detailed project descrip!ons, cost es!mates, project status, priori!za!on, and categoriza!on—all with the goal of improving quality of life and addressing the City's long-term infrastructure needs. This comprehensive planning tool ensures transparency, ﬁscal responsibility, and eﬃcient alloca!on of resources, thereby suppor!ng the successful delivery of capital projects throughout the five-year planning period.

The CIP addresses a broad range of project types, including cri!cal, essen!al, and desirable improvements across categories such as transporta!on, parks and recrea!on, public safety, maintenance, u!li!es, accessibility enhancements, and public facili!es. Each project is assessed and categorized based on its urgency and anticipated community benefit.

Pursuant to California Government Code Sec!on 65090, the adop!on of the Five-Year CIP requires public hearings by both the Planning Commission and City Council, providing opportuni!es for community input prior to formal adoption through resolution. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
396

At this mee!ng, the City Council will have the opportunity to review the proposed updates to the Five-Year CIP for Fiscal Years 2025/2026 through 2029/2030. Based on the Council’s feedback and direction, City staff will finalize the document and return at a future meeting for formal adoption.

Background
The Capital Improvement Plan (CIP) is overseen by the Public Works Department and serves as a strategic framework for the planning, design, and construc!on of various infrastructure projects throughout the City. These include improvements in transporta!on, drainage, public facili!es, and parks. Public Works staﬀ are responsible for managing all phases of CIP projects—from ini!al planning and design to final construction and project closeout.

For Fiscal Years 2025/2026 through 2029/2030, staﬀ has iden!ﬁed a total of thirty-six (36) proposed capital improvement projects. These projects have been grouped into the following five categories:

1 .

Accessibility Improvements
2 .

Roadway Safety and Traffic Enhancements
3 .

Street Improvements
4 .

Citywide Maintenance
5 .

Land, Buildings, Facilities, and Equipment

Each project has also been assigned a priority level based on its urgency, funding availability, and alignment with community needs. The three priority levels are defined as follows:

Critical – Projects that are urgent and necessary for public safety or regulatory compliance Essential – Projects that significantly enhance operations or services Desirable – Projects that provide added value but are not immediately necessary

Staﬀ respecFully recommends that the City Council review the proposed project list and priority designa!ons for the Five-Year CIP for Fiscal Years 2025/2026 through 2029/2030, and provide feedback and recommendations for finalization:

Critical Projects

Project
Number
Project Name
Category
Project Status
Note
95025
Parking Structure
Land, Building,
Facilities &
Equipment
Planning
New
95023
Civic Center Site
Improvement
Land, Building,
Facilities &
Equipment
Construction
Procurement

95017
Public Works Yard
Facility Project
Land, Building,
Facilities &
Equipment
Planning

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
397
95014
Police Station
Land, Building,
Facilities &
Equipment
Construction
Procurement

95012
Library
Land, Building,
Facilities &
Equipment
Construction
Procurement

95011
City Hall
Land, Building,
Facilities &
Equipment
Construction
Procurement

94014
Beautification Project
at Sumner Ave and
Bellegrave Ave
Citywide
Maintenance
Design
New
94010
Citywide Branding:

Entryway and Median
Improvements
Citywide
Maintenance
Design
New
94006
Citywide Traffic Signal
Synchronization –
Phase 1 Arterials
Citywide
Maintenance
Design
New
94005
Miscellaneous
Traffic/Pedestrian
Safety
Citywide
Maintenance
Annual Project

94001
Pavement Slurry Seal
and Resurfacing
Project
Citywide
Maintenance
Annual Project

93040
Hamner Utility Trench
Repair
Street
Improvements
Design -
Engineering
New
93037
Limonite Gap
Pedestrian Bridge
Street
Improvements
Design -
Engineering

93034
Hellman Avenue Street
Widening and Walters
Pedestrian Bridge
Street
Improvements
Planning

93018
Annual Overlay
Street
Improvements
Annual Project

92021
Traffic Signal
Improvement at
Sumner and 68th
Roadway
Safety/Traffic
Improvements
Planning

92001
Traffic Sign Inventory
and Replacement
Roadway
Safety/Traffic
Improvements
Annual Project
New

Of the seventeen (17) proposed Cri!cal projects in the Capital Improvement Plan, four are iden!ﬁed as ongoing annual maintenance eﬀorts essen!al for preserving and extending the life of the City’s infrastructure. These include recurring ini!a!ves such as annual pavement overlays and residen!al slurry seal programs. The remaining thirteen (13) projects are designated as Cri!cal due to their alignment with key priori!es outlined in the City’s Strategic Plan, adherence to grant funding timelines, or their urgency in addressing time-sensitive community and public safety needs. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
398

Among these, the Civic Center con!nues to be one of the City’s highest priority capital projects. This comprehensive development aims to establish a centralized civic campus that includes the construc!on of a new City Hall (Project No. 95011), public library (Project No. 95012), police sta!on (Project No. 95014), and associated site improvements (Project No. 95023), suppor!ng the City’s long-term vision for enhanced public service delivery.

Below is a brief summary of the new projects added to the Critical list:

Civic Center Parking Structure: this project will construct a new parking structure to serve the new Civic Center.

Beau!ﬁca!on Project at Sumner Ave and Bellegrave Ave: this project will include installa!on of landscaping and/or hardscape to beau!fy the gap that exists at the southwest corner of Bellegrave Ave/Merrill Ave and Sumner Ave.

Citywide Branding: Entryway and Median Improvements: Although this project has been listed under the Essen!al category, staﬀ has been iden!fying opportuni!es to implement it as part of other improvement projects, such as the median project at Cantu and River Rd. With the easement now secured at the corner of Sumner Ave and Bellegrave Ave/Merrill Ave, we are ready to proceed with the design and installation of the Entryway City Branding monument.

Citywide Traﬃc Signal Synchroniza!on – Phase 1 Arterials: Synchronizing major corridors in the City has been a high priority. WRCOG’s recent Nexus study highlighted and approved funding for Intelligent Transporta!on Systems (ITS) improvements along these project corridors. This ini!a!ve will greatly beneﬁt the public by improving traﬃc ﬂow and reducing travel time.

Hamner U!lity Trench Repair is cri!cal to mi!gate the seNlement over the storm drain lines along Hamner Ave between Riverboat Dr and Schleisman Rd Traffic Sign Inventory and Replacement

Essential Projects
Project Number
Project Name
Category
95022
Citrus Reimagined Project
Land, Building, Facilities &
Equipment
95020
OCPW Land Use - Passive Park
Land, Building, Facilities &
Equipment
95019
Santa Ana River Area Passive Park
Land, Building, Facilities &
Equipment
95016
Fire Medic Squad Replacement
Land, Building, Facilities &
Equipment
95015
Fire Aerial Ladder Truck Purchase
Land, Building, Facilities &
Equipment
95013
Fire Station
Land, Building, Facilities &
Equipment
94011
Smart City Masterplan
Citywide Maintenance
94007
Citywide Traffic Signal Synchronization
- Phase 2 Collectors
Citywide Maintenance
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
399
94004
Street Maintenance: Pot Holes, Deep
Patch, and Crack Seal
Citywide Maintenance
93036
Streetlight Installation Project
Street Improvements
93027
Schleisman Road Mobility, Safety and
Connectivity Project
Street Improvements
92020
Hamner Avenue Beautification Project
Roadway Safety/Traffic
Improvements
92013
Limonite Interchange Gateway Feature
Roadway Safety/Traffic
Improvements
92012
Improvement of Bike Network
Connectivity
Roadway Safety/Traffic
Improvements
91010
Citywide Americans and Disability Act
Improvement Project
Accessibility Improvements

Desirable Projects
Project Number
Project Name
Category
92019
SCE Easement Trail Improvement Along
68th Street
Roadway Safety/Traffic
Improvements
92018
Orchard Park to American Heroes Park
Trail
Roadway Safety/Traffic
Improvements
92014
Roadway Vision
Roadway Safety/Traffic
Improvements
92011
Traffic Signal Battery Backup Systems
Roadway Safety/Traffic
Improvements

Despite the proposed project priority list, the City Council can revise the project priority list as needed. Based on City Council's direction, the adopted project priority list will be incorporated in the draP 5-Year CIP for the City Council's review at a subsequent City Council mee!ng and the proposed CIP budget will reflect as such.

Environmental
As this is a workshop and no ﬁnal ac!on to approve the CIP, CEQA compliance is not required at this time.

Strategic Plan Action - Priority Level: 1
| Target #: E
| Goal #: A
The adop!on of the City's 5-Year CIP for the 2025-2026 budget cycle will support the development of a Civic Center and support financial planning efforts for newly proposed infrastructure projects.

Fiscal Impact
The ranking of top priority projects in 5-Year CIP does not result in a direct ﬁscal impact. However, the selected projects will determine the City's CIP budget for the upcoming 2025-2026 ﬁscal year.

The City's infrastructure projects are ﬁnanced through various funding sources, including SB 1, Gas Tax, SB 132 Road Maintenance and Rehabilita!on Account, Measure A, Community Development Block Grant, federal grants, state grants, developer contribu!on, ﬁre structural funds, County Flood 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
400
Control funds, development impact fees, and General Fund.

Prior City Council/Commission Action
There is no prior City Council/Commission Action for this item.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
401

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.3
May 14, 2025
Introduction of Ordinance Designating Fire Hazard Severity Zones Prepared By:

Johnny Terfehr, Community Safety Director
Recommended Action(s)
Staﬀ recommends that the City Council introduce, read by tle, and waive further reading of an ordinance entled: AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE,

CALIFORNIA, TO DESIGNATE FIRE HAZARD SEVERITY ZONES

Summary
The State Fire Marshal is mandated by Government Code (GC) 51178 to idenfy levels of ﬁre hazard based on consistent statewide criteria and the expected severity of ﬁre hazards. Government Code 51179 requires the State Fire Marshal to make recommendaons of ﬁre hazard severity zones to local agencies, as defined per GC 51177(e), for their designation and adoption by ordinance.

Cal Fire has idenﬁed the City of Eastvale as having areas of moderate, high, and very high ﬁre hazard and therefore must adopt an ordinance designang these zones. These zones are primarily used to inform building codes and wildfire mitigation strategies in high-risk areas.

Background
On March 24, 2025, the California Department of Forestry and Fire Protecon (CAL FIRE) released new Fire Hazard Severity Zone maps. These maps indicate where the State’s ﬁre safety regulaons apply and define responsibilities for local and county fire departments in responding to fires.

A Fire Hazard Severity Zone (FHSZ) is a geographic area classiﬁed by the State as having a Moderate, High, or Very High risk of wildﬁre. These classiﬁcaons are based on factors like vegetaon, terrain, weather paBerns, and ﬁre history, helping guide building codes and wildﬁre migaon strategies in 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
402
high-risk areas. The purpose of the map is to classify lands in accordance with whether a very high ﬁre hazard is present so that public oﬃcials are able to idenfy measures that will reduce the rate of ﬁre spread and the intensity of uncontrolled ﬁre through vegetaon management and implementation of building standards developed to minimize loss of life, resources and property.

Properes and areas within designated ﬁre severity zones must comply with a range of requirements. These include, but are not limited to, materials and construcon methods for exterior wildﬁre exposure; mandatory natural hazard disclosures in real estate transacons; defensible space clearances; property development standards concerning roads, water supply, and signage; and integration of wildfire risk considerations into the development of future General Plans.

In an eﬀort to address statewide concerns about the impact of ﬁre hazard severity maps on insurance rates, Insurance Commissioner Ricardo Lara has issued a fact sheet clarifying that Cal Fire maps do not influence insurance rates or availability.

To ensure compliance with Government Code 51179, The City of Eastvale is required to adopt an ordinance within 120 days to designate fire hazard severity zones.

Environmental
The proposed Ordinance is exempt from review under the California Environmental Quality Act (CEQA).

Strategic Plan Action - Priority Level: N/A
| Target #: A
| Goal #: F
Maintain fire response (Target A, Goal F).

Fiscal Impact
The proposed Ordinance will not result in a fiscal impact.

Prior City Council/Commission Action
On April 22, 2025 the Public Safety Commission reviewed and commented on the Ordinance designang ﬁre hazard severity zones. The Commission has recommended that the City formally nofy residents who are located within designated Fire Hazard Severity Zones, in order to enhance public awareness and preparedness.

Attachment(s)
Attachment 1 - Ordinance Adopting Fire Hazard Severity Zones

Attachment 2 - Eastvale Fire Severity Zone Map

Attachment 3 - California Insurance Commissioner Response to Fire Severity Zone Maps

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
403
4923-3825-1574 v1
ORDINANCE NO. 25-XX

AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

EASTVALE, CALIFORNIA, TO DESIGNATE FIRE HAZARD SEVERITY ZONES WHEREAS, California Government Code Section 51178 requires the State Fire Marshal to identify areas in the state as moderate, high and very high fire hazard severity zones based on consistent statewide criteria and the severity of fire hazard that is expected to prevail in those areas; and
WHEREAS, California Government Code Section 51179 requires a local agency to adopt an ordinance designating those areas within its jurisdiction that are within moderate, high, and very high fire hazard severity zones within 120 days of receiving the recommendations from the State Fire Marshal pursuant to Section 51178; and
WHEREAS. on March 24, 2025, the State Fire Marshal released updated fire hazard severity zone recommendations for Southern California.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Designation of Fire Hazard Zones. The City Council of the City of Eastvale hereby approves the recommendation of the State Fire Marshal made pursuant to California Government Code Section 51178 and designates those areas within the City of Eastvale as moderate, high, and very high fire hazard severity zones as shown on the Fire Hazard Severity Zone Map published by the Office of the State Fire Marshal.

SECTION 2. Adoption of Map. The City Council hereby adopts the portion of the State Fire Marshal’s Fire Hazard Severity Zone Map covering the City of Eastvale as the “City of Eastvale Fire Hazard Severity Zone Map.” A copy of the City of Eastvale Fire Hazard Severity Zone Map is on file with the City Clerk and can also be found on the City’s website under fire services.

SECTION 3. Severability. If any chapter, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each Chapter, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more Sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. Effective Date. This ordinance shall take effect thirty (30) days after its passage by the City Council.

SECTION 5. City Clerk Action. The City Clerk is authorized and directed to cause this Ordinance to be published within fifteen (15) days after its passage in a newspaper of general 404
4923-3825-1574 v1
circulation and circulated within the City in accordance with Government Code Chapter 36933(a) or, to cause this Ordinance to be published in the manner required by law using the alternative summary and pasting procedure authorized under Government Code Chapter 39633(c).

PASSED, APPROVED AND ORDAINED this __ day of ___________, 2025. __________________________________________
Mike McMinn
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica L. Vega Marc A. Donohue, MMC
City Attorney City Clerk
405
4923-3825-1574 v1

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance No. 25-__, was introduced at a regular meeting of the City Council of the City of Eastvale held on the __ day of ________, 2025, and was passed by the City Council of the City of Eastvale at a regular meeting held on the __ day of _________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
406
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:62,000 at 11" x 17"
0 1 2 3 4 5Km
0 1 2 3Mi
Very High High
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Eastvale
15 60

UNINCORPORATED
RIVERSIDE CO.

CHINO

CHINO HILLS
CORONA

FONTANA

JURUPA VALLEY
NORCO

ONTARIO

RIVERSIDE
R I V E R S I D E C O .

S A N B E R N A R D I N O
C O .

R I V E R S I D E
C O .

March 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF EASTVALE – RIVERSIDE COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
407
insurance.ca.gov │800-927-4357
CAL FIRE hazard maps do not affect insurance rates or availability Insurance Commissioner Ricardo Lara issued a fact
sheet explaining that CAL FIRE hazard maps do not
affect insurance rates or availability. A Spanish-
language fact sheet is also available.

For many years, insurance companies have been
using wildfire risk models for determining where they
will write and renew policies, and how much premium
to charge a policyholder -- not the Fire Hazard
Severity Zone maps. CAL FIRE’s maps are required
by law and their purpose is to drive local planning
decisions, not insurance decisions.

Commissioner’s POV: “Let me be clear: The CAL
FIRE hazard maps are not used for insurance rates
or underwriting decisions. But they will empower
communities with more accurate information about
the very real hazards we face. The reality is we all
need to do more to protect our homes and communities from wildfires. When communities know and understand their risks, they can plan and prepare.”
Background: The Department of Insurance is implementing a Sustainable Insurance Strategy aimed at supporting safer communities. Based on feedback gathered from thousands of town halls and meetings with homeowners, businesses, and individual consumers, Commissioner Lara implemented an aggressive approach to modernize insurance regulations to address insurance accessibility challenges for consumers.

Commissioner Lara’s new Safer from Wildfires regulation clarifies what actions you should take to reduce wildfire risks and receive an insurance discount.

Insurance companies use computerized wildfire catastrophe models to determine which homes to write based on the risk of loss. Building on the Safer from Wildfires initiative — the nation’s first wildfire safety discount program — the strategy requires catastrophe models to account for mitigation efforts by homeowners, businesses, and communities, something not possible even a few months ago under outdated regulations.

Learn More: The Department of Insurance fact sheet is posted at CAL FIRE’s Fire Hazard Severity Zone web page where you can learn more about enhancing your property’s fire safety and view current versions of maps.
408
insurance.ca.gov │800-927-4357
Exciting News! �� The California Department of Insurance (CDI) is proud to introduce the Community Outreach and Education Partnership Initiative. This dynamic program is designed to raise consumer awareness about CDI's vital services and expand understanding of key insurance topics and fraud prevention. Become a valued partner and unlock exclusive access to:
• Comprehensive consumer education materials
• Specialized training sessions
• Powerful social media tools
Become a Partner Today: https://www.surveymonkey.com/r/VHGZQHT 409
1 insurance.ca.gov │800-927-4357

Q&A – Insurance and CAL FIRE Fire Hazard Severity Zone Maps

1. How will the updated CAL FIRE maps affect insurance availability and affordability? CAL FIRE’s maps are intended to drive local planning decisions, not insurance decisions. Under Commissioner Lara’s new regulation finalized in October 2022, insurance companies must provide discounts for wildfire safety actions such as community mitigation and home-hardening, which CAL FIRE’s maps do not assess. In addition, insurance companies are already using risk analysis tools and models that go beyond CAL FIRE’s proposed maps in determining what properties they will underwrite.

Commissioner Lara’s new wildfire safety regulation will help increase access to insurance by promoting wildfire safety across the state. Reducing wildfire risks throughout the state is the primary way we can make insurance more available and affordable, and our regulation is a major step towards that goal. CAL FIRE’s maps support that goal through improving public education about hazard and the need for safety preparation.

2. How will these maps benefit the public?
Public education about where current wildfire hazards exist is essential to reducing the threat to local communities and maintaining access to available and affordable insurance. When communities know and understand their risks, they can plan and prepare.

In addition, the Department’s first-ever report on climate insurance recommended updated wildfire hazard mapping to improve public safety.

3. If you are a homeowner and your zone changed from High Hazard to Very High Hazard, will this impact your insurance premiums or renewal ability? For many years, insurance companies have been using alternate wildfire risk tools for determining where they will write and renew policies, and how much premium to charge a policyholder, not the Fire Hazard Severity Zone maps. Therefore, a change in designation on the maps for a single homeowner is unlikely to affect their insurance. The reality is that more accurate risk information enables homeowners and communities to reduce their wildfire risks, and Commissioner Lara’s new wildfire mitigation regulation clarifies what actions you should take to reduce wildfire risks. Once that regulation is fully implemented, if a homeowner or business owner takes those risk mitigation actions, they will be able to see a discount in their insurance premium.

410
2 insurance.ca.gov │800-927-4357

4. How is the state addressing wildfire mitigation?
By design, CAL FIRE’s maps are focused on long-range wildfire hazard, which includes only certain variables, like wind, vegetation, ember production and movement, climate, topography, and fire history. CAL FIRE’s maps will give up to date information to communities about the level of wildfire hazard they face, which could help target resources at the state and local level. Expanded state grant programs and Commissioner Lara’s new wildfire safety regulation are aimed at reducing wildfire risks to communities through programs such as Firewise USA and the new Fire Risk Reduction Community designation from the California Board of Forestry and Fire Protection.

411

Eastvale City CouncilMay 14, 2025

Eastvale City Council
May 14, 2025